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HomeMy WebLinkAboutOctober 1, 2018 Minutes Public Notice - Art in Public Places Board Meeting Monday, October 1, 2018 - 8:30 a.m. Town Council Chambers AIPP Board members present: Susan Bristol, Patricia Donovan, Julie Hansen, Kathy Langenwalter, Bill Pierce, Margaret Rogers, Kara Woods Others present: Molly Eppard, AIPP Coordinator 1. Approval of minutes from September 10 meeting. 2. Citizen input. 3. AIPP Winterfest programs, Ice Theater – Paul Wertin Molly updates the Board with details on the programs for Winterfest. She announces Doe Browning is now sponsoring the entire Winterfest, inclusive of the Lantern Walk and Ice Theater for a total donation of $18,000 to AIPP. Doe has also purchased a lot of swag for the lantern walk participants. Paul Wertin presents preliminary images for proposed changes to the Ice Theater. He plans to return to the December meeting with more details. He shows images of last season’s Ice Theater and seating elements. He discusses the weather pattern from last year and how it delayed some of the installation since there was little snow for the bases. He reminds the Board he rebuilt the screen last season. He would like to keep the Ice Theater fresh, so guests continue to have interest in the installation and carvings. He discusses possibly connecting the chairs with an arch form bridging the top. It is safe regarding the stack and he has done this in the past for “Arches” – Winterfest. He discusses the dimensions of the chairs as well. He shows a bench design with a slight arch. He looks at other areas of the Gore Creek Promenade which are suitable for ice since there is very little sun. He discusses a low wall balustrade along the creek with scroll work and ornamentation. He also shows images of the “pocket space” across from Wishes which keeps shade all year round. He thinks it could be a fun kid area – mini-maze, with mini chairs, etc. Molly comments that for the arches we do want to ensure safety and be mindful of the scale. She likes the interactive nature of his designs. Kathy asks about seating and whether guests actually watch the theater or is it more for photo opportunities. Molly remarks it is truly a big photo / social media opportunity. As far as seating, people are not sitting for long periods of time. It seems that people enjoy experiencing the thrones for photos versus watching for long durations and this is why we have been including the short clips from Looney Tunes. Paul explains how the light in the chairs carries through the ice. The Board likes the kid area concept and expanding some of the installation space. The Board would like to finalize the discussion and costs of the Ice Theater when Paul returns for the December meeting. Margaret asks if we should look at changing the ice theater concept in the coming years. Molly mentions that we have announced the theater already to the press, but we can certainly look at other concepts for the future. Paul comments that the first year we did the screen we did have other elements throughout. Molly comments that the visual, music, and interactive nature of the theater draws people to the space in general. Kara asks Paul to bring cost breakdowns for the various elements to the December meeting. Molly mentions we should continue to have featured seating for the photo opportunities, but perhaps not quite as many so ice can be used for other elements. Paul has more flexibility with timing for installing by the 21st with the Grand Opening on December 23rd. The Lantern Walk details and workshops are coming together. Lauren from Alpine Arts Center will also do the second free workshop at the library on December 23rd. She will be able to have staff assist her with this workshop due to the number of participants. There is a cohesive calendar being produced for the Snow Days and Holidays events. 4. RSES Garage update The concrete pour for the foundation is scheduled to happen this week. We received the stamped engineering drawings from the artist. The concrete pour estimate was $18,451 from the contractor. Greg Hall got the cost to $16,700 + drilling of anchor bolts. The artist agreed to this amount which will be deducted from his third installment of the contract. The fourth installment is final acceptance from the Board after the work is installed. Molly will work with Town Attorney to have an amendment stating this deduction from the artist fee schedule. The Board comments the artist should pull monies from his contingency which is $11,700 and not AIPP. Bill comments it is the responsibility of the artist to have accurate estimates. The workshop with the third graders of RSES will take place sometime between Oct 25/26 – 29/30. Molly explains that the students paint on a form and the artist will apply it at the studio during fabrication. The Board believes a spring installation makes most sense, so it isn’t compromised before the construction is complete. The Board motions that any over budget cost on the project comes from the artist contingency and a spring installation. Susan asks if the Board can be involved in the workshop. Molly encourages any Board participation in the workshop. Trish comments it is a plus he is willing to work with the children and it will add to the heritage of the work. Molly reminds the Board that the workshop was an integral part of his proposal and Board’s acceptance of his work. 5. Summer 2019 programming Molly reminds the Board about the discussed summer programing to work with with a few artists to create new and fresh murals on some TOV locations. Pat Milbery from Denver, a former pro-snowboarder, will be present at the November meeting. She has told him we are looking at a scaled down version to his original vision presented in April. Molly tells the Board he is a very engaging artist who enjoys collaborating with the community on his projects. AIPP would like to streamline the locations, invited artists, and a timeline so it is a summer long project, having the murals executed over the course of a couple months. Molly met with the VVF who inquired about AIPP programming. They are interested to collaborate with AIPP for the GoPro Mountain Games. Molly mentions it might be a nice collaboration given the demographic, but we need to have the AIPP vision for the summer programming finalized prior to collaboration. Kara reminds the Board when Zio Zeigler came to create a mural on construction fence during the GoPro Mountain Games. The only drawback was that he worked so quickly the process got a bit lost. Molly agrees AIPP would want to have our programs finalized first. The Board reviews various potential locations for murals (images attached). Kathy comments that the artists would be able to create memorable wayfinding experiences in the structures. Kara comments the utility boxes in Ford Park may work well during GoPro given the events and awards which take place at the amphitheater. Molly reviewed the locations with Greg Hall and he believes there are some nice opportunities in the proposed locations. Kara comments the long corridor in the VV parking structure may have more limited visibility versus some of the other locations. Bill thinks we should look at the curved walls on ground level going into the VV structures, especially on the western part of the structure. Molly believes we have identified some nice locations, but we should look at potential artists to invite, and budget. Molly has reached out to Kelsey Montague and has a call scheduled with her. Molly is very familiar with her work and she has come recommended by several people. Molly shows images of work by various Colorado artists: Pat Milbery, Kelsey Montague (wings and What Lifts You), Pedro & Jaimie, Kirilegh Jones (Be a Good Person series). The Board is enthusiastic to look a variety of styles and how the artists translate nature. Molly comments it would be nice to work with Coloradan artists on this smaller scaled version of the project. Julie wants people to be engaged with the works and take photographs. Margaret believes we should not focus too narrowly on Colorado artists. Molly thinks for a project of this scale it makes sense to look at regional talent, but if we are looking to a big splash we can certainly look outside of the Colorado. She remarks that Kelsey Montague is known on an international level. Susan comments we need to make a story about the vision of selecting Coloradan artists. She remarks on the larger scale we should look at international artists for our international community and guests. Molly comments that people were very impressed with bringing in Patrick Dougherty who has international exposure. While he is from the US he has the international presence. Trish asks Molly to send a list of suggested artists and if the Board has recommendations to share with the other members. Molly suggests looking up the RiNo Crush Walls to see who was invited in this year’s mural street painting in Denver. 6. Future programming & destination art projects Molly asks the Board to look towards the future, budgeting, and what makes sense for public art projects in Vail. With the success of the Patrick Dougherty installation, we are well positioned to look at inviting major artists to Vail for installations and other projects. Molly asks the Board to look at installations and artists while they travel and bring ideas to the meetings. She mentions several of the more well known artists have a waiting list and are booked for a few years out. She asks the Board to define their vision of destination public art, so it is inclusive of temporary installations. Molly asks the Board to look at the public art task force documentation from 1989, as well as the strategic plan. She reviews the timeline of AIPP: AIPP was officially adopted in 1992 to promote and encourage the development and awareness of fine arts. It is based on the program policies and guidelines in 1989. It was further refined in 1996 establishing an eleven member Board with the strategic plan being adopted in November 2001 by the Vail Town Council. Molly explains the AIPP budget rolls forward annually in order to accumulate savings so we are able to bring in major projects like the Patrick Dougherty installation. The cost for this installation is approximately $100,000 which is in line with other institutions’ installations. Molly looks at the work of Janet Echelman as an example of major temporary installation and related costs. An Echelman traveling sculpture for a display timeframe of 3 to 5 weeks with 8 to 12 months of planning include: a loan fee of $50,000 - $70,000, with installation, lighting, travel, etc. being covered by the commissioning entity. Molly explains Board could augment public art projects if more monies are necessary with the AIPP capital budget. The Board has used monies from the capital budget to increase some capital public art projects in the past. Julie explains we need to look towards future programming and budgeting within the AIPP capital budget. Molly asks the Board to bring potential projects and artists to the Board’s attention, but be mindful these projects take quite a bit of time for planning. Kathy comments the Board needs to look at creative locations. Something that could work both day and night with lighting would be something to explore. She comments that the I70 pedestrian overpass could be an interesting opportunity and asks the Board to look at potential site-specific spaces. Molly comments we may need to explore collaboration with other property owners like Vail Resorts & Solaris for installations in the future as well. Molly shares the video created about the Patrick Dougherty installation with the Board: https://youtu.be/v- tfl6tdG24 The Board compliments the segment. Molly explains we wanted to highlight the community participation and volunteers. She thinks the producers from High Five did a great job as well. Kara asks if we should have a timeline of artists whom AIPP would like to work – perhaps have a list finalized by our March meeting. Molly thinks we should plan something of a larger scale for the summer of 2020. Kathy asks the Board if they are thinking temporary or permanent. Molly remarks it worth looking at both options, but she likes the idea of having installations change to constantly engage the residents and guests. Margaret suggests continuing to pursue donations to the collection like the Lawrence Weiner. Molly had a similar conversation with Kent Logan in regards to donations of art. Molly hopes the donation of the Lawrence Weiner may open the door to future donations of significant work. 7. Ford Park Art Cottage Studio VRD has been asked again to clear out their items stored in the structure. Molly asks the Board to think about what they envision for programming. She remarks since we do not yet know the functionality of the space, the Board should think about the utilization of it and what it can provide the community in a public art capacity? While not focusing on disciplines, she asks the Board questions to begin the conversation: Will the artists have demonstrations? How will they engage the public? Would it be an invitational residency? Will we ask artists to submit to a database for consideration? How long do we envision the artists’ using the space? How will housing be solved? Kathy remarks it will be an artist studio and not inclusive of a residence at the Ford Park site for the artist. Trish wants to look at the short-term and long-term plans for the space. She comments about a group of plein air artists she recently saw working in Yellowstone. It was very engaging for all who were passing by the group of artists in the area. Molly reviews the Ford Park Master Plan for the art cottage as it pertains to enhancing the structure. Kathy asks how we move forward as a Board? It is decided we should have a subcommittee to look at the structure and uses for the space to present to the Board at a future meeting. Molly comments we have been invited to tour BreckCreate’s art studio buildings to get a better idea of their interior spaces. She reads some of their parameters for creative spaces from the BreckCreate website: The residency program in Breckenridge offers regional, national and international artists a chance to develop their work in one of the most beautiful and inspirational locations in the world. Our program is designed to give creatives of all disciplines the time, space and community for growth and experimentation in their respective practice. Guest artists are chosen on the basis of artistic merit, and live and work on the Breckenridge Arts District campus for approximately two-to-four weeks…the residency program provides both emerging and established creatives the opportunity to pursue new projects and ideas, free from everyday distractions. ..a low-tech working studio on the main level. Artists are invited to come to Breckenridge and stay on our campus for free of charge, in exchange for providing public interaction in the form of open studio hours and workshops. Ultimately, all artists invited into the Breckenridge residency program explore new ways of thinking and engaging the public in the creative process through work on site, conversations and participation. Molly also cites some of the artist expectations for Breckenridge’s residency programs. Kathy comments we need to look at more practical and basic uses of the physical space. Julie thinks we start very basic and see how it grows organically. Molly comments we should look towards year round usage especially since the Betty Ford Alpine Gardens Education Center now has year round activities in the park. She remarks that we want to have the complete vision for the space, so we do not get into a position of costly change orders. Kathy comments that programming is a reasonable wish list, not the minutia, but rather the details come out of the list. Kathy comments the building presently is not usable. We need to invest in the building before any artist can work in the space. She continues that AIPP needs to look how it will be used so we can address the building itself. Julie comments that Molly should continue the conversation with Harry Teague on an introductory level. Margaret comments the building is owned by the TOV, so we need to look at the capital budget for the structure once the plan is outlined for the space. Molly discusses Harry Teague’s experience in remodeling historic spaces for artist studios. Susan asks if we can visit the BreckCreate campus. Bill explains it is a much greater scale since it is a district and we should keep in mind we only have one building. Susan responds it will be a good start to look at their facilities and how each building is utilized. Kathy confirms we are only working with a single structure and not looking at 10,000 sq feet. Molly reiterates we do not have a campus with multiple structures, so we need to thoughtfully examine what we do have and look at the flexibility of the space for a multi-purpose art studio. She believes it would be advantageous for the Board to look to the expertise of an architect who has created such artist spaces, especially with the desire to preserve the character of a historical structure. With this in mind, the Board needs to develop our wants for the space. Kathy remarks we need to talk about disciplines as well from the start, given the limitations of a small space. Margaret remarks we need both a plan A and a plan B with options for expanding the space if it is possible. She compliments some opportunities as present at Anderson Ranch. Molly would like the Board to come together in agreement, so we can proceed with the next steps for developing the space. We also need to look at the operational costs related to a studio. Molly remarks we need to look at how it will benefit the community in a visual arts capacity. Margaret comments we need to develop a thoughtful plan with options for studio spaces ultimately to present to Council. Kara comments we do not need to reinvent the wheel since artist studios are common in many mountain towns. Molly reads the Ford Park Master Plan: Art in Public Places (AIPP) may pursue remodeling or enhancing the art shack at some point in the future. Julie thinks we need to look at three options for the space and how it can be used. Kathy would like to review the history of the art shack. She comments that she and Molly talked at length a few years ago about the vision for the studio. Trish comments that the Board is invested in the project and she agrees we need to come up with the vision. Margaret comments that this has been discussed for decades. Susan remarks we are looking at space programming and functional programming. Kara comments at this point we should look at outlining programming expectations rather than vision. Kathy remarks we need to get specific about our uses and wants before bringing in someone. This is what our programming will be focused upon. While we are within restrictions with the location and building, we need to examine what we have and enhance it. Kara remarks we need to create an outline as a starting point. Molly remarks that the overall vision for AIPP is looking towards what we will bring to Vail for significant installations. Both Susan and Trish submitted comments which Molly shares, as far as being useful to the variety of programs for both the studio and AIPP overall programs. Bill comments we need to look at what we have, what will fit inside it and let it evolve. Molly remarks it would be helpful to look towards the guidance of Harry Teague if he is still interested in examining the space. We know it will need to go through a process which will take time. Kathy volunteers to lead the Board through the process of the art studio and look at the physical needs. Margaret moves that Kathy be responsible for steering the art shack. The Board agrees. Molly will reach out to Harry Teague to let him know where we are in the process. 8. Coordinator Updates  Mike Leigh – one of the original cartoonists for the Vail Trail would like to donate some of his cartoons. Molly shows the Board the images for feedback. She asks the Board to come back to the next meeting with any ideas for the images. Kathy suggests there may be space in the Clubhouse. Margaret likes the images. Another location could be within the bus shelters.  Future meetings: November 5, December 3, Lantern Walk on December 23.  New plaque for Spirit of the Skier by Golden Peak is being installed. Meeting adjourned. Summer 2019 Murals…