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HomeMy WebLinkAbout1967 Planning Commission Minutes February 28, 1967 to August 20, 1968 ; I MINUTES OF THE MEETING STAIL PLANNCNG COMMISSION HELD AUGUST 20, 1868 The iVteeting was brought to order by the Chairman, Robert W. Parker, at 7:30 p. m. in the iMunicipal Office. ROLL CALL: Roll Call found the following Members present: Director C. E. Kindel Director David Gorsuch Director Allaert G. White Chairman Robert Parker Absent: John Dobson , Al.so present were: Elake Lynch, l~a'ter Siebert, Rod Slifer and Al Bridges. 1Vir. Lynch explained that the mdin purpase af this Meeting was t4 review passi:ble zoning ordinance d.raft changes recomxnended by Vail Associates. ' Mr< Lynch reported that he had reviewed the drafts in detail on August 19 ' with Mersrs. Seiberi;, Beardsley, Bridges and Slifer. l. Conditional Use Aspect of Ski Lifts Vail Associates voiced considerabZe concern over the . first draft praposal to make ski lifts and related facilities a conditional use for al1 zones. This was ariginally a permitted use, but the Planniny Board had subsequently cnanged it to conditional status, because of the unique traffic and access problems that could be created by sueh a use. After a great deal of discussion, the Planning Commission agreed that although it was not in the best ; textbook fashion to allow this on a permissive basis, there were oth.er cornpelling factors that hacl to be considered in favor of making this a permissive use. The Commission realized the fleveloper's concern over possiiale arbitxary action in the future in interpreting to conditional aspeet of the use, and felt that ski lifts and related faeilities were a logical permitted use in a town which derives its entire Winter economy from skiing. The Corn_ri1ission ctecided to a11ow ski li;ts and related facilities iri the Core Area and accommadatians zones on a permissive basis, hut to keep these uses on a'conditional basis for other zones. 2. Accommoclations and livina uses in Core Area , After much discussion, the Commission decided that the Zoning Qrdinance should be drafted so that both short-term ` and long-ter-rn accommodation or living units should not be allowed in the Core Area. This has been disctissed many times before by the Commission and has always resul.ted in a cl.ose d.ecisaon either way or postponing L•Y,e matter for further discussion. The abvious reasons for -,dsallowing anyn3ore of these uses is that they tend to ruin the pedestrian character of the existing Core Area. They are vehicle genexators. 1 - ~ i Planning Corrimission Minutes Held August 20, 1968 PAGE TWO 3: The Commission decided to exclude the limit on the number of un.a.ts per stru.cture contained in the original multi-family district draft. 4. The Comrriission made it clear that structured parking areas do not count as building square footage for purposes of the F_AR in ali districts. 5. The Commission considered increasing the tentative FAR's for the NIulti-famiiy and residential distlicts which are 0. 5 aad 0. 25 respectively, but deferred the decision peiZding additional research and consideration, 6. The Carnrnission decided on November 12 as the public _ hearing date for consideration of the Zoning Ordinance. The Meeting adjourned at 11:45 p, m. ' , j ; I ~ i VAIL PLANNLNG CQMMISSION MI'~i-itTTES OF THE MEETING IIELD AUGUST e, 1958 The Vail Planning Coissmission coizvened at 7:00 p. rn, in the Municzpal offices of the Mill Ci eel{ Court Building on August 6, 1968, ROLL CALL: Roll Call lound the iallowiizg menzbers present: Robert Parker C. E. Kind,el David. Gorsuch Albert G. White Abse;st: John Dobson A1so present: F. Slake Lynch, Peter Seibert, Al Bridges. The Commission reviewed a draft of proposed zonii-ic~ terms and conc?itioiis for a residential district and a draft of supplementary regulations. The changes were annotatc-d on the draft and will be uzcorporated in the nexft zozziilg dxaft. The Comrnission then c?.iscussed matters of conceria to Mr. Seibert anc? Mr. Bridges, repres~Dntatives of Vail Associates. They had reviewed the initial zoning arclinance drafts and wanteci. to spenc'. some time in the near future disc!..ssing these iterras first with Uir. Lynch and Mr. Beard.sley and then tivitli the Cammisszon. They naere particularly coilcerned with the Comrnissioiz's decision to make siii lifts a canditioizal use rather than a pexrnissive use. After c3iscussion on the relationship between VaiJ. Associates and the Tour?a in the general area of zoning, the -rneetir-ig was acljourned at 11:30 p. M. iUlINNTES OF THE MEETTNG VAIL PLANNIING COMMISSION HELD SUNE 25, 1968 The Meeting was brought to order by the Ghairman, ?obert W. Parker, at 7:30 p, m. in the NIunicipal Oifice. ROLL CALL: Roll Ca11 found the following Directo-rs present: C. E. Kindel David Gorsuch Robert Parker Gary White Absent: John A. Dobson MIlNUTES OF THE N1EETING l. Consideration of the Ad.dition to the Plaza Building A general discussion was held concerning the addition of a third floor to the P1aza Builaing. Views were exchanged and the Planning Commission indicated their concern with additiona,l living units in the core of the village. Since no Zoning Orciinance is in effect, the Planning Comnzission has no jurisdiction regarda.ng the contemplated construction. Mr. Rabert Parker expressed the appreciation of the appreciation of the Commission for the consideration of Nlr. Cramerus to inform them of hia contemplated plans. 2. Consideration of the Propased Landscaping of the McBricle Bui.lding. Mr. N1cBride ga.ve a brief explanation of the proposed landscaping tq be done around the McBride and. Clock Tower buildings and submitted a drawing to the Commission. 7'n adclition, Mr. McBride ' inforined the Board that it would be necessary to encroach on Bridge Street by approximately 3 to 4 feet west of the Clock Tower Builduig. Mr, Lynch indicated that his recommendation would be not to forever vacate the street area. A Poil of the Planning Commisgion indicated that the Cominission would approve and recommend to the Board of Trustees the landseaping project pending field i~~spection axzd providing the street is not vacated. With no further business to come before the Board, Director Gorsuch made a Motion to adjourn at 10:40 p. nz. It was seconcled by Director tiUhite and approved unanimously. . PLANNING COMMISSION NTINUTES OF THE MEETING APRIL 16, 1968 The Meeting was called to order by Chairman Froel-i.l.ich at 8:00 P. M. an Apri}. 16, 1968. Present: Chairman Froehlich Ted Kindel, Blake Lynch, Bob Parker Also Present: Gaynor Miller, Barbara Parker l. Citizen Miller's siaternent rega.rding the Rev. Livi.ngston's Amphitheater project on Gore Creek tract Iand. As one owner of property adjacent to the proposed project, Miller opposed it for the followi.ng reasons: It is so clase to some of the units he pl.ans to build, it might creats a nuisance to the occupants. He cited question,s of public toilets, lights and noise of movie projection, people coming and going, etc. He feels the 2ocation of the amphitheater might harm the sales of un9.ts on the ground floor of tile building. Miller also cited the fact that he had proposed a swimming pool for the area and was turned down. Fie feels the tract should be landscaped but not utilized for public facitities. Froehlich asked what Miller would consider proper use of ' tract space. Nul2er repiied the area should be cleaned up; perhaps a pedestrian path built; some areas might be planted with grass or shrubs. He stated he would be willing to share in cost of landscaping the tract. He pointed out iIze low parts of the tract are subject to overflow in Spring and doubted an amphitheater structL2re could be built without damac~e at high watere Miller opposeci anythi.n.g such as picnic tables that would tend to create litter in the area. A general discussion of uses of tract land and possible other sites for the amphitheater followed. Froehlich suggested church tract "J" as a possible alternats locatiori. Parker suggested the area at the foot of Henxy's Hill on Vai7. Associates property. Chairman F'roehlich polled the group and the concensus was to recommend against the use of the Gore Creek tract area for the amphitheater project. Page #2 Minutes of the Planning Commission - Apri1 16, 1968 2. Core ATea Zor.i.ng There was a general discussion of the points in Blake Lynch's draft for core axea zoning. Froehlich asked the Commission to consider two key aspects of the draft for prompt action: a. the off-street parking requirements b, the Floor Area Ratio (FAR) Kindel suggested similar off-street parki.n.g requirements might be applied to the core as Vail Associates required for the new shopping center. Froehlich read an opinion from attorney Cosgriff in whi.ch Cosgriff questions the legality of any off-street parking regulations and cited the Denver-Buick Supreme Couxt opinion. Froehlich and Parker stated other towns in Colorado have off-street parking requirements and asked why not Vaa1. Parker suggested Cosgriff do more research on existang Golorado off -street parking zoning. Froehlich asked that Cosgri.ff answer the Commission's original q_uestions regarding off-site parking. Lynch read froln the Colorado zoni.n.g manual sections concerning off-street parki7.zg legality. He suggested that maybe the Commission shovld push ahead urith off-street parkin(j regulations pending more information on its legalitp. Parker asked if Lynch could develop a workable off-streetJoff-site regulation for Vaii core area that would fit current parking needs and available sites. Kindel stated future regulations for outside the core area probably should have lower requirements than the core area. A formula was tentatively worked out by the group that would require one parking space for one unit for apartments and lodge room,s, and four spaces for 1, 000 sq. ft. of floor space for shaps, restaurants, etc. Froehlich asked that Harm.on, O' Donnell and Henninger be questioned as to the feasibility of the suggested ratio. Kindel askecl if the developers f i. e. , Vail Associates) could be advised as to the Commission's intent regarding FAR and parking requirements. Froehlich asked Lynch to tvrite Vai1 Associates putting them on notice of the Commission's intent to apply fihe FAR and park9ng ratios to the core area including Lot 5B. Lynch should also remind Vail Associates that they have received the draft ordinance and should get back to the Cornmission if they have any questions concerning the draft at this time. Pa,ge #3 Mi.nutes of the Planrv.ng Commission - Aprii 16, 1968 3. Definitions fn the Draft There was a general discussion and informai approval of the definitions as set forth in the draft. 4. The Deane Knox letter Blake Lynch read Deane Kilox's final letter regarding the tract lanc3 east of the Gall.ery building (see attached). The Commission asked Blake Lynch to answer Knox's letter, briefly refuting KnoxTs i.nterpretation of the Harmon, O'Donnell and Henninger opinion and alsa the question of the visibility of the tract and the vista up Mi12 Creek fram tlle north sids of Gore Creek. 5. Uncovered trash Kindel moved the Commission recornmend to the trustees the creatiQn of an ordinance regarding uncovered trash in Vai1 Viila.ge. The motion was seconded by Froehlich and the Commission voted unanimously to so recommend. There being no further business before the Coinmission, the Meeting was adjourned. 71 MINUTES OF PLANNING COMMLSSION MEET]NG April 12, 1968 Present were: Secretary Froehlich, Ki.ndel, Dobson, Lynch, Gorsuch & Parker A1so present: Nlitch Hoyt, Barbara Parker Rev. Jim Livingston Minutes of the lneeting of March 26 were read and approved. l, The Rev, Jim Livirigston praposal Rev. Livingston proposed the consideration of an outdoor amphitheater in the tract land immediately soutli oi the Gaynor 1VE11ex property on the bank of Gore Creek. (See attached letter and sketch). Livingston requesteci assistance from the Town in the matter of materials and permission to use the site. Kindel raised the question of whether a.n arena should be oriented facing south. He also asked if it znight be too cold at night. Froehlich suggested George Beardsley and Bla,}ce Lynch review this particular use for this site before permission is granted. Froehlicil also suggested that Gaynor 1VI.i.1ler be contacted conceriiing possible effect of project on his development. Kindel asked if tract land regulations would allow structures of any kind in area. Livingston compared his project to arenas built by park service and forest service. Kindel outlined the following steps before the project could be finalized: 1. C1ear status of tract land with Vaii Associates 2. Check location and orientation 3. Check with pianner Beardsley 4. C1ear with adiacent property owners Lynch suggested I'roehlich, Lynch, Kiizdel and Dobson visit site wa.th Livingston on April 13 to stake out area and try to resolve any problems suggested by the site inspection. Chairman Froehlich polled the members who resolved unanimously to recommend consideration of the Livingston proposal to the Town trustees at their next meeting. 2. Status of Commission members Mayor pobson led a discussion concerning the present and future status of the members of the Commission. It was announced that Froehlich would no longer be in Vail after May l, and therefore would vacate his position on the Commission. ?Viayor pobson is' an automatic inember of the Board. He stateci that he would recommend to tize trustees that they select Ted Kindel as their representative on the Board. Dave Gorsuch will continue as a member untii 1972. Bob Parker was re-appointed for a six year term. Mayor pobson enter- tained several suggestions concerning indivi.duals who might talie Froehlich's piace. Choice of the remaining member wi11 be deferred until Dobson makes the appou2tment on or before May 1, Page #2 Minutes af the Planning Cammission Meeting Held April 12, 1968 3. Non-conformincr uses Blake Lynch discussed a letter from the Commission's attorney, Peter Cosgriff, regarding his interpretation of the legal implications of non-conforming use. Lynch sumrnarized that there axe no non-conforming rights without a building permit. If a party did not get a buildi.ng permit before the effective date of the zoning ordinance, then the party must comply with the ordinance even though he may have begun construction before the ordinance went into effect. Lynch sta,ted he has written to Vail Associates and the Architectural Control Committee putting them on notice regarding the implications of approval of buildings for sites within the core area during the period leading up to the adoption of the zoning ordinance. In this connection, Kindel emphasized that the Architectural Board should be sending their minutes to the Planning Corrimission members. It was the cancensus of the Commission that Cosgriff's legal opinion on the question of non-conforming use also be forwarded to Vail Assoeiates and the Architectural Control Coinmittee. 4. Public improvements Blake Lynch led a discussion concerning the following public improvements for the cuxrent fiscal year: a. Street liahtincr It was determined that locations for street lights be established by Lynch, Police Chief Holmes, and any interested trustees or commission members. Lynch will submit a location plan to the Board of Trustees for final approval. It was ayreed that the Comrnission approve the general character of the lighting proposed by Lynch. Lynch discussed several alternative types of lights, but it was decided that two types of lights in particular seemed suitable to Vail. One was the "luminaire" 175-watt electric light wi.th steel base. Another was the seeles-type gas light with concrete or steel base and plastic luminaire type light. The Commission recommended that gas be used in the core area and thai; the electric luminaire lights be used in outlgi.ng streets. Lynch read a letter from Gas Facilities, Ine. (see attached). This offered ta waive payments for monthly gas use for one year if the municipa,lity installed gas lights and contracted for gas with Gas Facilities. Lynch estimated the cost per light (either gas or electric) to have them installed mul.d be approximately $125. 00 per light to the Town. Hoyt added there might be additional_ cost for digging up and repairing streets, etc. Lynch said Holy Cross Electric quoted him $25. 00 per light per year. Gorsuch suggested the Town might ask for a cooperative program with core Page #3 Minutes of the Planning Commission Meeting He1d April 12, 1968 area businesses who might want to add additional lights on their property. Mayor pobson suggested that the Town complete its plan for a mi.nimum number of lights before going to the businesses for additional lights. Kindel proposed that Mercury Vapor lights might be used in key places on outlying streets. Question of whether Mercury Vapor lamps will be used was tabled pending final fiizdings by Lynch and Chief Holmes. b. Landscapina Lynch opened the discussion by stating he felt the Planni.ng Commission should be dealing with long-range priorities rather than on a project- by-proj ect basis in a11 matters such as Town landscaping He stated, however, that it was essential that certain projects be launched this spring so that tha Town would be presentable this summer. He sited such urgent needs as the clean- up of tract lan.d and landscaping around parking lots, in the Bridge Street circle, etc. After further discussion, Parker moved that the Board recommend authorizing up to $l, 000. 00 for landscaping this spring with the iznderstanding that the Town would encourage property owners to contribute matching funds to get maximum effectiveness out of the spring landscc.ping program. 5. Tract land status Lynch reviewed the axeas that have been approved by Vai1 Associates for c?edication to the Town as permanent recreational green space tracts. Kindel raised the question of the status of the small tract between "E" and "D" south of Hanson Ranch Road and opposite the Kindel residence. Kindel offered to pay for landscapiizg this tract if it can be dedicated to the Town. Lynch stated he would request a defS.nitive plot plan of the tracts ta be dedicated from Harman, O'Donnell and Henni.nger. He also stated that a definitive legal survey of the tract properties would have to be made and that he had reached an agreelnent with Al Bridges of Vai1 Associates that Vail Associates and the Town would split the cost of th.is survey. 6. Future Meetincrs It was established that Kindel would be away on vacation from the 9th to the 20th of May, (Gorsuch, April 25 to May ' 18; Parker, May 10 to June 10). The next meeting of the Commissa.on was set for April 16 at $:00 p, m. uz the Town offices. There being no furthe-r business to come before the Commission, Chairnlan Froehlich adjourned the meeting. MINUTES OF THE MEETING VA1L PLANNING AND ZONII4G COMMISSION - THE TOWN OF VAIL HEZ;D MARCH 26, 1968 The Meeting was called to order by the Chairman, Fred Froehlich, at $:00 p. m, in the Municipa2 0£fices of the Town of Vail. ROLL CALL: Roll Call found the following Members present; Robert W. Parker Absent: Charles E. Kindel John Dobson David Gorsuch Also in attendance were F. Blake Lynch, Floyd H. Hoimes, Gary Knuth and Ava Jane Sudbeck. MINUTES OF THE MEETING i. Consideration of the 7oning Ordinance Requiremeats for Core Area District, A review and discussion were held concerning a Memor- andum prepared by Blake Lynch - 2oning Ordinance Requirements for Core Area District. The question was raised by Mx. Parker whether or not we should reconsider some provisions to exclude additional long term occupancy units in the core area. Upon considering the types of retail stores and service allowed in the core, Chairman Froehlich suggested that we make a list of specific non-permitted uses, and that television store be added to the list in conjunction with the music store. Under the category Conditional Uses, it was suggested by Mr. Lynch that and recxeational facilities be added to (g), and bowling (i) be added as a conditionai use. 2. Structured Parking. Blake Lynch noted that he would like to have the Board authorize a feasibility study with an architect for stxuctured parking, pos- sibly at a cost of $200. DO or $300, 00, with the possibility of an ice skating rink on top of the building. The question was tabled for future discussion. 3. Consideration of Capital Projects Priority LisE B2ake Lynch suggested that a priority list be made to consider the following projects. l. Ice Rink 2. Landscaping (Tract Land - Brzdal Paths) 3. Sign Needs 4, Street Lighting (Overall Plan) The Planning Commission requested the Secretary, F. Blake Lynch, to prepare a policy statement on the character of the Iighting that the core should have. Page 2- Planning and 2oning Meeting - March 26, 1968 3. Consideration of the Non-Conformiag 5igns It was brought to the attention of the Commissidn that the signs of the Holiday Inn, Conoco, and Vail Village Inn should be phased out or indicated that they were non-conforming signs and no other Inns would be able to put up such signs, With no further business to come before the Cornmission, the Meeting adjourned at 11:00 p, xn, TO:. The Vai1 Planning Comm.ission FROM: F. Bla}ie Lynch DRAFT ZONING ORDINANCE REQUIREMENTS FOR CORE AREA DISTRICT (Bridge Street Area and Lion` s Head) Section Central Colnmercial District 1. Intention - To pravide appropriately located areas of concentrated retail stores, offices and cominercial establishments of a limited nature serving the residents of the `L'own and the tourists coming to Vail. Recognizing the established character, pedestrian nature and attractive scale of the central part of the Vail Business Area, it is the zurther purpose of this District Regulation ta protect and enhance the character of this area for the benefit of Town businesses, ~ property owner and the general public: 2i Uses - Perrnitted - Th2 following uses are allowed: (a) Offices and studios (b) Apartments, lad(je rooms and rooming houses (c) Retail stores and service establishments as follnws: Art and antique stores Artists supply stores I3akery goods stores Barlis Barber shops and beauty shops Book stores and rental libraries Candy stores Clothing stores, new merchandise Dxug stores Dry goods stores Florists Food stores and delicatessens Gift shops pAGE #2 Hobby Shops Household appliance stores Interior Decorating shops 3ewelry stores Liquor stores Leather goods stores Uusic stares Photographic supply stores and Photography studios Radio and Television broadcasting studios Ski lifts and tows Restaurants Sporting goods stores Toy stores Travelbureaus Variety stores (d) Incidental and accessory structures and uses on the same site with and necessary for the operation of a permitted use. CommentarY D-t seems most desirable to list uses on a permissive basis. All those not listed would be prohibited. Uses not in harmony with the character af the cos•e area should be exr_luded. In addition, uses which are in harmony, but might generate high daily uehicular trailic volumes, should be discouraged. The boa-rd has given some consideration to discouraging additional apartment and lodge room development in the core area, but has decided not to restrict these uses. One possible alternative is to allow living facilities under the conditional use c7.ause provided PAGE #3 they meet certain criter?a. This section is exclusive to the extent that it does not a11ow other more restrictive zone uses, e, g. , single-family residential. 3. Conditional Uses - The following conditional uses may be allowed by the issuance of a use permit in accordance with Section ~ provided they are in accord with the general purposes of this ! district: (a) Parking facilities, including structures and lots. (b) Private clubs (c) Public and private libraries, art galleries, museums and convention facilities. (d) Viovie theaters (e) Public and private philanthropic and eleemosynary institutions. (f) Public buildings and grounds when found by the Town Planning Cornmission to be necessary for the public health, welfare and safety. (g) Public parks (h) Public utility and public service structures or installations when fouzzd by the Town Planrvng Commission to be necessary for the public health, safety and welfare. C ommentar.y The aforementioned conditional uses should not be categoricaliy allowed in ihe central commercial clistrict, although some mecha.nism should be established for their inclusion with the approval of the Planning Commission. Possibly they can be treated as special exceptions for all districts under a separate section. 4. Floor Area Ratic> -`r'he fl~r a.rea ratio within the central commercial district shall not exceed 1. 5 to 1. Provided that basement floor area shall not be computed in arriving at the , PAGE #4 allowable ratio. C ommeniary Excluding basements, the total existing floor area square footage in the core area is approximately 120, 000 square feet. This floor area ratio would a11ow an additional floor area expansion of ' 45, 000 square feet on lots that have al.ready been built upon. This, of course, excludes lot 5-B. A few buildings would have non- confor-rning use rights if this were adopted. The Commission has discussed the desirability of placing restrictions on the height and bulk of buildings in the core area. Aiter much debate, the Commission has decicled that height limitations are unnecessary for this area, in view of the fact that bulk limitations will achieve the desired control, while allowing ma,ximum flexibility to the builder. Partially due to existing patterns in this area and partl-y to the pedestrian nature of the area, it was determined that set-back requirements would serve no useiul purpose. The Commission decided that the most important control, aside from allowable uses for this area, would be a bulk restriction through a floor area ratio formula. Some of the reasons for selecting this method of control are as follows: l. It seems to well tivithin the scope of the Town's zoning powers. 2. It is a performance standard assuring the Town of accurate density control, v,rithout placing burdensome requirements on the building owner, 3. it a.liows tlze Ljreatest flexibility to the building owner and may produce a more va.i•Ied skyh-ne : tha.n Gt.ric:t he9.ght and set-ba:ek r2quirements. PAGE #5 4, It is the iairest method of controlling density, i, e. , each may achieve the same economic value of floor area square footage in relation to 1ot area. The Commission has considered, but not yet developed a formula for allowing additional floor area square footage in consideration for ground level public way or public arcade space, The Commission also considered the desirability of vertical use controls, but decided as long as apartment dwellings are permitted, the economics of the market wi11 force them off the ground f1oor anyway. 5. Off-Street Parking Commentarv The Commission has made no final determination of off-street parking requirements for the core area. Except for Lot 5-B, the non-conforming use rights in the core area might make off-street parking requirements somewhat meaningless. Adequate parking for the 5-B area might be achieved through Planning Com.mission on approval of the site plan or through a planned unit development approach. The parking problem that already exists for the core area, cannnt be solved by zoning regulations. However, unless ure have a separate type of district for the Lion's Head core area, some type of off-street parking provision might be desirable there. Possibly this could be handled through the Planned Unit development concept or subdivision regulations requiring the developer to set aside certain areas for parking within the area of land to be developed as a unit, llnather cnn~~deratinxi wn)il.d be to require one loading space for delivery purposes per X square feet of floor area devoted to X, Y, 2 uses. PAGE #6 To any pedestrian core area, it is undesirable to require or have Iot-by-lot on-site parking. This then brangs up the point that any off-street perking requirements for a pedestrian area should be in terms of providing adequate pa-rking on the fringe area. The question of the legality of requiring off-street and off-site parking for a given site through zoning should be explored, by an attorney. Obviously there inust be some limits to municipal power in this area. 6. Planned Unit Zone C ommentarv A planned unit zone could be superimposed on the central commercial zone through a special exception procedure to be set forth in a separate section of ihe ordinance. The main purpose of this waild •b.e-:to allow variance from a lot-by-lot compliance with the FAR, so long as the overall development complied with the FAR, and was in substantial harmony with the purposes of the district regulations. One sub-section of the special exception section might deal with a planned business district. The planned business district could only be established by application to the Board of Trustees who would refer the application to the Planning Commission for their advice. The applicant would have to submit a preliminary site plan. The Planning Board could request additionai information. The Frelirnina.ry Site Plan might be required to include the following: (1) The location, dimensions and character of all proposed buildings, structures and uses. (2) The location of pedestrian and vehicular traffic circula.tion. (3) The location of off-street parking and off-street loading. (4) The t;Tpe of proposed surfacing material, {5} Traffic flows within the subject area and in relation to established street systems serving the subject area. PAGE #k7 (6) The location of proposal curb cuts. (7) Perspectives of structures, relative to compatibility with immediate neighborhood as weil as within the subject area. (8) General landscaping and screening plan. (9) Location of public or private utilities proposed to serve the subject area. (10) Proposed finished grade of site, ..(11) The tatal FAR for the subject area. 7. Definitions (a) Basement - is that portiolz of a building between floor and ceiling, which is partly below and partly above grade, but so located that the vertical distance from grade to the floor below is less than the vertical distance from grade to ceiling. C ommentarv This definition should suffice for all zoning districts. Basement areas are excluded from the FAR, but the floor of a building meeting , grade on one elevation and below c~rade at another might not qualify as a basement. (b) Grade - is the average of the finished ground level at the center of all walls of a bui3.ding. in case walls are Faral]_P,l t0 a.nd witizisi Slvt-- t(-:c-t ~~>f a aidnwal.k, a11ey or pub7.ic way. Commentarv Some provision should be established in the definition or elsewhere to preclude the artificial addition of earth around a partially below grade floor to help qualify it as a basement for FAR purposes. (c) Floor Area- The suxn of the gross horizontal areas of the several floox•s of a building i.nc.luded within the outside PAGE #8 wa11s of a building, including habitable penthouses and attic space, but not including vent shafts, courts or uninhabitable areas below ground or in attics. (d) Floor Area Ratio (FAR) - The ratio of the total floor area in square feet, of all buildings on a 1ot to the total 1ot area, in square feet; provided that basement floor area sha11 not be computed as part of the total floor area. C ommentary The two pr.incipal reasons for bulk control through FAR are for (1) density limitation and (2) aestehtic considerations. Excludulg basement floor area from the FAR makes sense in terms of the later, but not necessarily the former. The exclusion of basement floor area, fro2n the FAR formula should possibly be re-evaluated in terms of the relative emphasis we wish to place on the density control aspect of the FAR. Exclusion of basement area in the FAR fornnula may not have the affect of lowering the total height of buildings. If owner "A" builds a three story building on a given tract of land urithout a basement, oumer "B" is very apt to go three stor. ies in height on the same size piece of land with a basement. On the other hand, the overall density increase due to basement usage may be minimal and might even be desirable so long as it is not "visible". (e) Lot - A portion or parcel of land occupied or intended to be occupied by a use, building ar unit group of buildings and accessory buildings, together with such yards as are required under the provisions of this ordinance, having not less than the minimum axea, width and depth required by this orclinance for a lot in the district in which such land is situated. Such Iot shall have frontage upon a public PAGE #9 street or a private easement or way determined by the Planning Coinxnission to be adequate for the purpose of access, and may consist of: (1) A single iot of record • (2) A portion of a lot of record. (3) A combination of coinplete lots of record, of complete lots of record and portions oi lots of record, or of portions of lats of record. (4) A parcel of land described by metes and bounds provided that in no case of division or combination shall any residual lot or parcel be created which does not meet the requirements of this ordinance. The miniinum area of a lot defined herein must be an inteqral un.it of land under unified otivnership in fee or in ca-tenancy, or under legal control tantamount to such ownership, which ownership or control must contulue for the existence of the building or buildings permitted to be situated on the lot. C ommentarv A modern zoning ordinance should contain basic regulations and definitions applicable alike to individual lots and large scale projects: Too many ordinances envisi.on only a one 1ot; one building situation. The definition does not require public street frontage since this would impose a grid system type development. However, tlle Planning Commission is given power to assuse adequate access . when the lot has not public street frontage. TnP derinition os--soontia.lly ~aets fo.rth tht; criteria, for determining lot area to be used in the FAR formula. When we are deanzg urith density requirements, the lot definition shouid not prohibit an - " PAGE #14 owner from bui.lding two or three buildings on one lot, as long as the density for t11e total remains within the limitation. I'n addition, the owner should not be restricted to having one or two buiidings on two separate but contiguous lots of a z ecord conform separately to each lot of record. On the other hand, the ordinance should guard against someone owning lots a, b, c and d to quali.fy for a certain size building to be built on lots a, b and e only, and later selling d to someone else. This is the reason for requi.ring that the lot as defined in the ordinance (as distinguished from lot of record) must remain under the saine ownership for the existence of the building or buildings. , STRUCTURED PARKING PROJEGTION Capital Costs 1. Land - free on south side of Lodge, site approx. 254 X 100 = 25, 000 sq. ft, 2, Contruction Cost . . . . . . . . . . . . . . . $409, 600 -$8, 00/sq, ft, using some pre-fab concrete -320 sq. ft, floor area per car -80 stalls per Zevel for two levels -$2, 560 per stall 409 600 Operatinq Costs Salaries, insurance, utilities, and maintenance at $100 to $7:50 per space per year $16~ 000 to $ 24, 000 Revenue (Nou. l, 1969 to Nov: 1,_ 1J'7G) Winter -80 spaces at $100. 00 per winter , $ 8, 000 -80 spaces at 20 per hour for 16 hours per day at 40~(0 occupaiicy _ $100 per day X 120 days . . . . . . $ 12,000 Summer 160 spaces at $20. 00 per summer $ 3,200 Total Revenue Note: It might not be feasible to operate the facility during the summer on an hourly basis. VJe have only prajected 3, 200 in suminer revenue on a season rental basis. If we are nat running the summex operation on an hourly basis, yearly operating costs would probably be lower. Debt Service Two possible projected debt service schedu7.es are attached. Debt service cannot be inereased in relation to the assessed valuation inerease or facility increase in this case. It must increase in relation to the relative worth of the parking , stall and the cost of living. Feasibilitv Assuining the Town could absorb operating expenses oi the facility out of its yearly budyet, actual revenue might very well take care of debt service on the praject. The very minimuui outlay for debt service in the first year, with no principal payment is $24, 600 This is close to the projected revenue estimate of $a, 200. A final determinatiotl on firiancial feasibility cannot be made until we get into preliminary cost estimates with an architect and re-evaluate the revenue estimates. Since the demand for parking exists now, and the structure would not be built until the fall of 1969, and taxes are nat affected, I feel we should pursue the feasibil.ity of structural parking immediately. PROPOSED DEBT SERVICE SCHEDULE $410, 000 REVENIJE BOND ISSUE AT 6~Io OVER 20 YEARS Year Principal Interest Tota1 1969 - 12,300 (1/2 yr. ) 12,800 1970 l0, 000 24,600 34, 600 1971 10, 000 24,000 34)000 1972 101000 23)400 33)400 1973 15)000 22)800 37, 800 1974 15, 000 21)900 36)900 1975 15, 000 21, 000 36, 000 1976 20, 000 20,100 40,100 1977 20, 000 18, 900 38,900 1978 20,000 17)700 37)700 1979 20, 000 16, 500 3 6, 500 1980 20, 000 15)300 35, 300 1981 20, 000 14,100 34,100 1982 20)000 12, 900 32)900 1983 20)000 111700 31, 700 1984 2 5, 000 10, 500 35, 500 1985 25, 000 9, 000 34,000 1986 25)000 7, 500 32,500 1987 30, 000 6)000 36, 000 1988 30, 000 4)200 34, 200 1989 40, 000 2)400 42, 400 PROPOSED DEBT SERVICE SCHEDULE $410, 000 REVENUE BOND TSSUE AT 67o OVER 20 YEARS Year Principal Tnterest Total 1969 12, 300 (1/2 yr: ) 41,900 1970 241600 24)600 1971 5; 000 24, 600 29, 600 1972 7,000 24)300 31, 300 1973 9,000 231880 32, 880 1974 11, 000 23)340 34,340 1975 13, 000 22, 680 35)680 1976 162000 21)900 3 7, 900 1977 19, 000 201940 39, 940 1978 22)000 19, 800 41)800 1979 2 5, 000 18, 480 43, 480 1980 28, 000 16, 980 44, 980 1981 30, 000 151300 451300 1982 301000 13)500 43, 500 1983 30)000 11, 700 41, 700 1984 30)000 91900 39)900 1985 30, 000 8, 100 38,100 1986 35)000 6,300 41, 300 1987 35)000 4, 200 39, 200 1989 35, 040 2,100 37,.1-00 MINUTE5 OF THE MEETING THE PLANNING AND ZONING COMMISSION - THE TOWN OF VAIL The Meeting was called to order by Chairman W. E. Froehlich at 8:00 p.m. in the Municipal Offices of the Town of Vail. March 12, 1968. ROLL CALL: Roli Call found the following Members present; Mayor C. E. Kindel Trustee Jahn Dobson W. E. Froehlich Robert W. Parker Blake Lynch - Pianning Director Absent: S. David Gorsuch Also in attendance was J. Mitchell Hoyt, Director of Public Works for the Town of Vail. MINUTES OF THE MEETING 1. Consideration of the Minutes of the Previous Meeting. The Minutes, as recorded, were approved unanimousiy by the Commission. 2. Consideration of the Shap Location. The Pianning Director mentioned it might be feasible to consider a future shop location for the Town and Vail Associates, Inc. The Planning Commission agreed that a location northeast of the sewage treatment piant might be desirable. This area is immediately north of existing Highway 6, and between the future Interstate and the south frontage road. It was agreed that although the Town is in no hurry to build a shop buiiding, we should keep the lines of communication open with Vail Associates for a cooperative venture in the future. Mitch Hoyt was requested to contact Don Aimond on this matter. 3. Core Area 7oning The Board discussed core area zoning concepts at length. It was determined that the two principal areas of zoning control would be through the floor-Area ratio and allowable uses. Off-street parking require- ments should also be given some consideration. It was tentatively agreed that height restrictions and vertical use controls were unnecessary for the core area zoning district. The Board requested the Pianning Director to contact Vail Associates and George Beardsley regarding their thoughts on a pessibie 1. 5 to 1 FAR for the core area including Biock 5-B. The Planning Dixector was requested to prepare a rough -draft•-af the=• 2-oning Ordinance.Sectiors.-dealing with. core--asea D.istrict regula- tions. VAIL PLANNING AND ZONiNG COMMISSION Minutes of a Regular Meeting held on March i, 1968 Th> Meeting of the Vaii 1'lanning and 7oning Commission was called to order by Chairman W. E. Froehiich at 8:00 p.m. on Friday, March 1, 1968, in the Municipai Offices of the Town of Vail, Vail, Colorado. ROLL CALL: Roll Call showed the following members to be present: Mayor G. F. Kindel W. E. Froehlich Robert W. Parker Trustee J'ohn A. Dobson Aiso present were Director of Planning, F. Siake Lynch, Peter Seibert, George Beardsley and Gharles Gersbach. NLINUTES OF THE MEETING 1. APPROVAL OF THE MiNUTE5 OF A PREVIOUS , MEETING Trustee John Dobson made a Mofion to accept the Minutes as recorded. It was seconded by Robert W. Parker and approved unanimousiy by the Commission. 2. COMMUNICATIONS Peter Seibert presented a ietter attached hereto con- cerning Vail Associates' proposed change in the location of the shopping center from east of the entrance road to east of the Vail Village Inn. George Beardsley, Harmon, O`Donnell and Henninger Associates, elabor- ated on the reasons for the change. It was dete.rmined that Vai1 tlssociates' and the Flan- ning Commission should keep the public informed of the reasons for the change and how it would effect the parking situa#ion. The shopping center proposal precipitated a lengthy discussion over future parking problems for tha Town. The existing parking iots north of the stream will eventually be developed and the excess parking will be lost. The Co2nniission felt there were two types of park- ing needs; (1) for the day long skier and (2) for the short-term core area customer. Due to the fact that Vail Associates has considerable ixiterest in maintaining day skier parking, it was felt that the Commission should concentrate its initial emphasis on studying solutions to the core area parking prob?em. Biake Lynch was directed to pregare some material ' on various core area parking approaches for discus"sion at the next regu- lar meeting. , 3. 7 01 AID ' Blake Lynch reported that we probably would receive the 701 funds sometime around May l, 1968. 4. HARMON, O'DONNEL AND FiENNINGER STATEMENT ' The Soard approved the payment of the Harmon, O'Don- nel and HQnninger statement for $522. 86. Page 2-- Vail Planning and Zoning Coxnmission - March i, :968 5. TEiACT LAND DEDICA'I'ION Blake Lynch reported that George Beardsley had met with Peter Seibert cancerning the dedication of tract land ta the Town. Vail Associates expressed an interest in dedicating the tract land bounded by Sridge Street on the west, Gaxe Creek Road on the east, East Meadow Drive to the noxth and the Forest Servzce Land on the south. In addition, Vail Associates uwould agree to a letter of intent oa the remaining tract land incorporating the following points: 3. As much as possible of the tract land along Gore Creek would be reserved for public use vui#h the idea of providing contin- uous public access along Gore Creek. 2. Vail AsSOCiates and the I'own o£ Vaii have mutual responsibility to develop ox preserve the stream when the surrounding areas dez;elop. 3. fi.s the area surrounding the stream develops Vai'I Associa3:es will dedicate the tract land along that poxtion of the stream. Blalte Lynch was directed to obtain exact boundary definitior.s of the area fo be dedicated this year and to prepare drafts or_ the pxovisions of the dedication and letter of intent for the next 1-neeting. Some discussion ensued over thE Gallery's pro- posed use of same tract Iand to the east of the existing building. No decision was reached. 6. VERTICAL USE ZONING The discus:.ion of vertical use zoning concepts was postponed for consideration at a special meeting to be he2d in the near futurP. With nc furtaer business to come hefore the Commission Robert Parker ir.ade a Motion to adjourn at 11:30 p. m. It was seconded by Trustee John Dobson and approved unanimously by the Commission. V.AIL PLANNING AND ZONf1VG COMMISSIOIV Minutes of the Organizational Meeting Heid February 28, 1967 The prganizationai Meeting of the Vail Planning and Zoning Commission was cailed to Order by Mayor Charles E. Kindel at 7:30 P. M. , on Tuesday, I February 28, 1967, in the iVlunicipal Offices of the Town o£ Vail, Vail, Colorado. Mayar Kindel stated that each member of the Vail Planning and Zoning Comniission had received a cony of the Notice of the Organizational Meeting and a copy of the 1? genda. Roll call showed the foliowing members to be present: Mayor Charles E. Kindei Trustee Sahn A. Dobson ` F. David Gorsuch ' W. E. Froehlich Robert W. Parlcer Absent: None ' Also nresent was Town Coordinator F. Blake Lynch and Ava Jane Sudbeck, ~ Secretary to the Town of Vail. ~ Mayor Kindel stated Ehat the followring citizen members of the Vail Plann- ing and Zoning Commission were appointed by hun for the following terms: F. David Gorsuch for a term of six (6) years ending on May 1, 1972 W. E. Froehlich for a term of four (4) years ending on May 1, 1970- , Robert W. Parker for a term o£ two (2) years ending on May 1, 19683- ELECTION OF OFFICERS OF PLANNING AND ZONING COMMISSION Mayor Kindel stated that the first order of business, as listed on the ' Agenda, was to elect officers of the Planriing and Zoning Commission, whieh ' should consist of aChaitman, Vice-Chairman, and a Corparate Secretary. Foliowing a discussion on this matter, a - motion- was made by Robert W. Parker that W. E. Froehlich be elected Chairma.n of the Commission for a term eacpiring on May 1, 1968. This Motion was seconded by F. David Gorsuch and passed unanimousiy on roll cai2 vote. Wheraupon, W. F. Froehiich assurned the resnonsibilities of Chairman of the Commission. Page 2- Minutes of the Organizational Meeting Held on February 28, 1967 A motion was made by Robert W. Parker that F. David Gorsuch be elected Vice-Ghairman of the Commission for a term expiring on May 1, 1968. This motion was seconded by Trustee John A. Dobson and passed unanimously on roll call vote. A motion was made by F. David Gorsuch that Robert W. Parker be elected Corporate Secretary of the Commission for a term expiring on May 1, 1968. This motion was seconded by Mayor Kindel and passed unanimously on roll cail vote. I}ETERM1NfiTION OF DATE, HOUR AND PLACE OF REGULAR MEETINGS Chairman Froehlich explained that, due to the vo2uminous amount o# worlc anticipated, the Commission shouid schedule two regular meetings each month. Following a discussion, a rnotion was made by Robert W. Parker that the Comrxiission establish the second and fourth Tuesdays of each xnonth, at the hour of 8:00 P. M. , as the regular meetings of the Gommission, and that these meetings be held in the Municipal Offices of the Town of Vail. This motion was seconded by F. David Gorsuch and passed unanimously on roli call vote. CONSIDERATION OF STAFF Chairrnan Froehlich explained that the implementations of the Commis- sion's ideas and resolutions would require sorneone to be available all the time. He explained that a D'zrector of Planning shouid be appointed. Following a discussion, a motion was made by Mayor Kindel that F. Blake Lynch be appointed to serve as Director of Planning and to serve at the pieasure o£ the Commission. This motion was seconded by Robert W. Parker and passed unanimously on roli call vote. Chairman Froehlich explained that it would be necessary for the Commis- sion to utilize the staf£ of the Z'own of Vail, and that the Commission should appoint a Recording Secretary. Page 3- Minutes of the Organizational Meeting Heid on February 28, 1967 Foilowing a discussion on this matter, a motion was mac3e by Mayor Kindel that iVlrs. Ava 7ane Sudbeclc be appointed to serve as Recording Secre- tary of the Commission, and to serve at the pleasure of the Coinmission. This motion was seconded by David Gorsuch and passed unanimou5ly on roll call vote. REVIEW OF PLANNING CONGEPTS AND PROCEDURES Chairman Froehlich called upon Director of Planning Lynch to diseuss planning concepts and procedures. Director of P3anning Lynch gave a synopsis of the following items, with the recommendation that they receive immediate attention hy the Commissioii: A. Land Use Plan Map o£ land use as it exists B. Master Plan or Gomprehensive Plan Overall plan is vital as a key to zoning and all planning C. Development Code Zoning code and subdivision regulations D. Fringe Area Concern (1) Annexation (2) Utilities (3) Control throughout Gore Valley Director of Planning Lynch expiained that, since time is limited and the work ioad substantial, he would recommend the establishrnent of two committees, such as a Physical Planning Committee and a Pianning Control G orrnnittee . Following a discussion, Chairman Froehlich appointed Robert W. Parker as Chairman of the Physical Planning Committee and David Gorsuch as Chair- man of the Planning Gontroi Committee, with Chairman Froehlich serving as a member of each committee and Director of Planning Blake Lynch serving as a member of each cornmittee in an advisory capacity. Chairman Froehlich stated tliat these two commzttees will report and make recommendations to the entire Planning and Zoning Commission. Page 4- Minutes of the Organizational Meeting Held on February 28, 1967 REVIEW QF RELATIONSHIP WITH THE VAIL ARCHITECTURAL CONTROL COMMIT'TEE AND WSTH PLANNING FIRM OF HA,RMAN, O'DONNELL AND HENNINGER Chairman Froehiich called on Director of Planning Blake Lynch to report on the Commission's relationship with tlie Vail Associates Architec- tural Control Committee and possible relationship with their planning consul- tants, Harman, O'Donneil and Henninger. Director of Planning Lynch reported in detail on these two matters. Following a discussion, Chairman Froehlich scheduled a 5pecial Meeting of the Commission, to be held on Wednesday, March 8, 1967, at 8:00 P. M., in the Municipal Offices of the Town of Vail, for the purpose o€ meeting with Vail Associates' nlanning firm of Harman, O'Donnell and Henninger, and to consider any other inatters which may be pending at that time. OTHER MATTERS A. Budget Expenditures of the Planning and ZoninpzCommission Director of Planning Lynch expiained that the Town's Annuai Budget contained $l, 000. 60 for the use of the Commission. Following a discussion, Robert W. Parlcer made a motion that the Vail Planning and Zoning Commission request and recommend to Ehe Board of Trustees that the $1, 000. OQ allocated for planning and zoning in the 1967 Annuai Budget be p3aced af the disposal of the Commission. This motion was seconded by Davifl Gorsuch and passed unanimously on roll call vote. B. Proposed Planning and Zoning By-Laws Chairman Froehlich stated that cmsideration and adoption of the Vail Planning and Zoning Cotnmission By-Laws would be piaced on the agenda of the next meeting of the Comnnission. There being no further business to come before the Comnzission at this time, a motion was made by Trustee Dobson that this meeting be adjourned. Page 5- Minutes of the Organizational Meeting Held on February 28, 1967 This motion was seconded by David Gorsuch and passed unanimously on roll call vote. The xneeting was adjourned at 10:10 P.M. Respectfuliy subxnitted, Robert W. Parker Gorporate Secretary APPROVAL OF MINUTES Chairman at Time af Approval ' VAIL PLANNING AND ZONING COMMISSIflN Minutes of a Regizlas;Meeting held on January 23; 1968 The Meeting of the Vail Planning and 7oiting Commission was called to order by Charman W. E. Froehlich at 8:00 ~m: on Tuesday, the 23rd of 3anuary, 196$, in the Municipal Offices of the Town of Vail, Vail, C olorado. RoZl tall s$owed the foliowing xnembers to be present: IvlayoY C. E. Kindel W. t: Froehlich Trustee John Dobson S. David Gorsuch Robert W. Parker Also present were Director F. Blake Lynch and Ava Jane 5udbeclc, Sec- retary. MINU'TES OF THE MEETING i. APPROVAL OF THE MINUTES 4F A PREVI4US MEETI1rTG Robert W. Parker made a Motion to accept the Minutes as recorded for the Meeting held November 28, 1967. It was seconded by S. David Gorsuch and approved unanixnously by the Board. 2. 701 AID (FEDERAL AID FOR PLANIVING) Planning Directox Blake Lynch gave a brief explanation of the proposed aid. Since the policy for this aid is to consider smaller communities before the larger ones, Vail has a very good chance of obtaining funds. Jim Miles should have some information upon his return from Houston and will be in touch witiz George Beardsley and we will be able to discuss it further at the next Meeting. Robert Parker suggested a type of planxiing for all of Eagle Valley. 3. DEANE KNOX PROPOSAL Deane Knox attended the Meeting in an e£fort to determine the progress of the Planning Board in so far as tract land is concerned and thereby make his plans accordingly for expansion. Robert Parker noted that it was difficult to give the Knox property any recommendation until the Board had determined the criteria for the Core area. Blake Lynch brought to the attention of the Board that when the Zoning. Ordinance is completed, the guidelines and laws wili be set down and it won't be necessary for any one person to approach the Planning Boardfor decisions. Mayor Kindel noted that the Planning Gonsultants had indi- cated that the view up Miil Creek should be maintained. A discussion was held regarding tract land and Robert ~ . m • ow 9 9 a~ Feb.ruary 28, 1968 Plan,ning Com.mission The Town of Vail Vai1, Colorado Gentlemen: The change in location of -rhe proposed shopping center from an area in the main parking lot opposite the north end of Bridge Street to the smaller parking lot just east of the Vail Village Tnn and - adjacent to U.S. 6 on the narth was carefully con- sidered by Harman, 0'Donnell & Henninger and Vail Associates, Inc. on the following baszs: It i,ras felt that the new location would be an improvement over the old site for the fallowin.g reasons : 1. Greater flexibility.fox building purposes. 2. Parking requirements could be satisfied with service parking to begin with, pxovided an arrangement for additional parking space is made by removing Vail Associates shop and equipment and providing surface parking on this site. It would also aid in cleaning up the area north of the stream. 3. The site was available under the current iriaster plan, in view of the fact that this netia tract had been designated as a patential public service area. The major problem with the plann.ed structure on the oxiginal site was purely and simply financial, and we found after considerable study that the economics of a shopping center on that site were not at all sound and in fact posed so many problems tha.t the wl?oIe concept of covered parking combined with a shopping center in that area had to be discarded at this time. TELEPHONE: 476-5601 May I suggest that if there appear to be unanswered Questions regarding the use of this present site for a shopping center that we schedule a meeting very promptly to review this with the thought that a comparing of notes might be helpful at this time. Sincerely,F , VAI L A C S~OjATES , I N C . .:.r - Peter W. Seibert President Pti'VS : dw Page 2- Vail Planriing and Zonirig Comxizission = 3anuaary 23, 1968 Parker noted that Vail Associates feels that an appsoach shouid be made f:rom the Planning Gommission. The Town and Vail Associates have done some improvemenfs in the Mill Creek Court and Mill Creek area. It was recommended that a use pian should be developed and then approach Vaii Associates, Incorporated, restating the original con- cept of tract land, that is, to maintain green space along the stxeams and provide recreational easements. George Beardsley should be contac- ted to plan for the developxnent of these areas with a budget not to exceed $300. 00. The area to be included initially would be from Vail Road on the west to Manor Vaii on the east. 4. ZONING GROUND RULES TO BE DEVELOPED. The Board discussed a Memo submitted by Btake Lynch con- cerning height and bulk zoning regulations. A discussion of the definition of below grade was held. Blake Lynch was instructed to get infoxmation on this. In additzon, the height of all of the buildings in the core should be accumnlated for comparison purposes. Mr. Lynch indicated that one -~subject should be chosen for diacussion at each meeting; then a memo would be written concerning the issues involved and what has been done in certain areas; and consultation with Harmon, O'Donnel and Henninger Associates, Inc. Robert Parker emphatically stated that a bulk requirement should be esthetic rather than density. A discussion was held concerning a more definite flow af information froxn Vail AssociaEes to the Planning Boarc3. This is zmpor- 4ant to planning in order to c3eveZop fraffic plan and initial use plan. It was determined that a letter shouid be written to Vail Associates that would be signed jointly. With no further business to come befare the Board, Trustee Dobson rnade a Motion to adjourn at 11:30 p. m. . It was seconded by David Gorsuch and approved unanimously by the Board. r VAIL PLANNING AND ZONING COMMISSION Minutes of a Regulax Meeting held on NOVember 28, 1967 The Meeting of the Vail Planning and Zoning Comznission was called to order by Gtiairman W. E. Froehlich at 8:45 p. m. on Tuesday, Nouem.- ber 28, 1967, in tlze Municipal Offices of the Town of Vaii, Vail, Colorado. Ro11 Call showed the following members to be present: Mayor G. E. Kindel W. E. Froehlich Robert W. Parker ' S. David Gorsuch Trustee Tohn A. Dobson Also present were Director of Planning, F. Blake Lynch, and Recording Secretary, Ava Tane Sudbeck. MINtTTES OF THE MEETING Chairxnan Froehlich requested Blake Lynch to make a recapitula- tion of the activities of the Planning Gommission. Mr. L}mch noted the progress made concerning the adoption of the iviaster P2an; the next step would be the adoption o£ a Zoning Ordinance. In addition, planning for Ehe rest of the valley should he initiated and investigation o£ the legal problems. Mr. Lynch requested that the Planning Gommission indicate the guide7ines for land use. It would seem to be advisable not to get tao specific. The only way we can get flexibility is to have a planned unit devel.opment. Therefore, we should discuss what type of districts we shauld have for the present town limits. A£ter a preliminary discussion led by Blake Lynch regarding desirable approaches to a zoning plan for Vail, the group developed the following stateznent of objectives far the coiiirnission in preparing zoning regulations for the centrat cnre area: 1. Minimize vehicular traffic in the core area. 2. Control residential density. 3. Maintain optimum traffic, fire and pedesfrian sa£ety standards. 4. Maintain maximum density of commercial use- 5. Provide for adequate fringe area parking with relation to core businesses and residences. 6. Protect aesthetic and recreatinnal values. 7. Encourage prime commercial uses in ground and second floor space. Suppnrt and rein.£orce the inteiit of existing archi- tectural covenants. Tt was established that the core boundaries were: east - mill creek; west - The Lodge at Vail; IVorth - Gore Creek and South - Forest Service land. The Meeting was adjourned at 11:40 p. m. MINUTES OF PUBL,ZC HEARING ON MASTER PLAN TF3E TOWN OF VAIL October lb, 19$7 The Meeting was called to order by Mayor C. E. Kindel at 8:00 p. m, ROLL CALL Ro11 Call found the following Members pxesent: Mayor G. E. Kindel Trustee Joe Langmaid Trustee John Donovan Trustae Peter Seibert Trustee John Dobsoiz Members Absent - Trustee Burdick and Trustee Willett. r:i;INUTES OF THE MF-ETING Mayor Kindel gave a brief introduction of the Master Plan which was being submitted to the Board of Trustees. Those Ivlembers of the Pianning Commission which were present were: Mayor C. E. Kindel, Trustee John Dobson, Ghairman Fred Froehlicli, David Gorsuch and the Plarning Consul'.-an!,_ from Harmon, O'Donneli and Henninger Associates, George Beardsley. P?ayor Kindel then turned the Meeting over ta Chairman Fred Frcehlich. Mr. Froehlich stated that the Planning Commission was a legally constituted hody appointed by the Trustees, and their prime concern is C.IZL].C].p1LtIng the £u' 'ure needs of Vail as a developing community. Mr. Froehlich ir_;:xoduced Blake Lynch, the Planning Director. Mr. Lynch noted that comprehensive planning is needed to guide and regulate the future physical developrnent of the comm.unity, and altt:ough it is primarily concerned with the physical deve2opment, it is obvious there are certain social and economic considerations that go into it. The Pl:annirng Board acts in an advisory capacity. The Master Plan is a conceptual plan and through the years there will be changes made; because there is a PJtaster Plan in existence does not mean that it must be blindly adhered to for years to come. Zoning is a tool to implesnent the Master Plan. CapitoZ budgeting might be a phase that would involve the Planning Commission. It would be allocating funds for public facilities. Chairman Froehlich then introduced Mr. Peter Seibert, Gen- eral Manager of Vail Associates, Incorporated, who complimented the large attendance Vnich showed an interest in the developments of their Town, and indicated that all were welcome to contribute saggestions. Mr. Seibert noted that Vail Associates, Incorporated, were not ignoring summer £acilities, but basically the thing that makes us grow now is the development on the rr,.ountain. At this time the development on the mountain is approximately 250/o complete. Some of the future plans are, (1) another lift into the North- ` east Borvl, (Z) another to the top of the Goiden Peak, (3) Lions Head area li£ts, and (4) lifts to bring people in from Vail Pass or Black Gore Creek. This would be at least 5 to 15 years away, and involve a 15, 000 skier day. We have to stay in there in this recreational business and grow. Chairman Fred Froehlich introduced Mr. George Beardsley a.nd Mr. Don Payne from Harmon, Q'Donnell and Henninger Associates, who prese-ated explar_atory nzateriai for the projections resulting in the proposed Ma s te r Plan. Page 2- Master Plan Heazing - October 16, 1967 1. Lift Capacity Mill Greek 5,000 Lions' Head 5,000 Vail Pass Access 3- 5,000 2. Customer Break Down Mill Creek and Lions Head (5pend the night) Reside.nt 7,500 Non-Resident 2,500 10,000 Vail Pass Access Non-Resident 3 - 5,000 3. Resident Guest Requixements 5kier Gues.ts 7,500 Non-skier Guests 1,300 8,800 4. Developrnent Requirements Futuxe Existing Lodge Seds 6,160 980 Apaxtment Beds 2,200 1,000 House Beds 880 500 Permanent Beds 3,120 Restaurant Seats 4,200 1,120 Bar Seats 1,400 560 Village Sbops & Service $160, 000 $50, 000 Shoppittg Centex 40,000 Highway & Heavy Service 5 Acres Parking 16 Acres 5. Com:munity Facilities Confereace Genter Performing Art Center Clinic, Health Center Churches Elementary 5choots & AthZetic Fields Visitor Information & Transportation Center 18 holes of golf and additional tennis Swimining pools - one covered Ice Rinks Movie, Bowling, Racttuets With the use of slides o# the Master Flan, Mr. Beardsley presented the proposed land use Master Plan. Que stions : 1. Fred Froehlich -Ouestien of the Planning Commission - What is going to happen to the core area here when we start deve2opiag the second core, perhaps in 10 or 15 years. Answer - The first core will be saturated before the second core will be developed and it wi21 be a natural growth. Page 3- Master Plan Hearing - October 16, 1967 2. Fred Froehlich - QuesEion of the Planning Commission - If th.e land now used for parking lots wiZZ be developed, what will be the answer to the parking problem that we are now faced with. Answer - Parking will then be supplied through structural parking facilities. 3, George Knox - With the projection of two core areas, it looks to me like it would be more logical to, in the beginning, establish your shopping center half-way betweeiz the two cores. Answer - The normal shopping center should be an extension of Bxidge Street. 4. George Knox - When you do that you are creating a bigger parking prob2em. in effect, you will have two sets of parking. Answer - It is planned to have at least two levels of structured parking - short term - for the shoppers or visitors to the core and at night thaf parking is free for those visitors wishing to visit restaurants and bars in the area. 5. Unknown - The end product you will have no surface park- ing existing on site? Answer -'There will be no surface parlcing in a few instances however, some will be maintained at all times. 6. $unny Kopff - What about Employee Housing? Answer - 8% of the housing will be xesidential; 3817b will always drive from outside of the valley; the balance, which is about 60010, will be people who need close-ir_ housing, i. e. , split shift, etc. . There will be an area that wil2 be developed far them. Tizere will possibly be some l.ong term residential above the shopping center with the structural parking below the surface. 7. Unknown - To what extent is the Master Plan and recom- mendations of the Pla.nning Commission the thinking of the Boaxd of Trustees? Answer - There has been a considerable exchange of corres- pondence, numexous meetings of the Commission and the inclusion of their suggestions that have been inccrporated. 8. Unknown - How close is it to being zoned? Answer - The master Plan is ixnplemented by a zoning ordinance and it will be three or five more months before zt can be drafted and wiil be the actual enforcernent tool to put the Plan into operation. 9. Warxen Pulis - On your original plan the ratio of lodge beds in comparison to Apartxnent beds is three to one in the future; right now it is one to one - with tlze inereased a.nterest in condominiums, is there a possibility that the trend :vould be more toward m.anaged condominiums? Is it conceivabie that this might change in the future? Answer - Large fallp managed condominiums znight sub- stitute for a lodge function in some axea•s. Page 4- Master P1an Hearing - October 16, 1967 10. Is Manox Vail an example of this concept. Answer - Yes, the size that it takes to financially support a management type condom.inium would be somewhere around 100 units. It would have to have a food area and most of the condominiums tend to be too small. It is very difficult to maintain a pedestrian village and Planning does not warrant too many condominiums. Peter Seibert said that during the slower periods of the year lodges have a higher occupancy rate than the condominiums. 11. Have height factors been talked about? Answer - We wi1l get into that with the implementation of the Zoning Ordinance. 12. Bunny Kopff - Is there any way that we can make this more than a two or three story town so that the village could have a sky line? Answer - What we are talking about here is controlled limits on the heights to limit any blockages of the facilities that we already have here. We surely don't want a 10 or 12 story sky line. We are attexnpting to maintain an alpine village here. 13. Ginnie Crowley - Is the viliage at the bottom of the Bowls a myth? Answer - This Plan does not encompass that particular area. Our long range plan does call for facilities coming off of Vail Pass at the bottom of the Bow2s. IE will be a very small fraction of what you see out front. 14. Bob Manthorne - What consideration has been given beyond the present Town limits by the Texaco Station and the Yail Viliage West. Answer - Essentiaily we have been dealing with Vail lands only. It doesn't mean that we are ignoring the rest of the valley. The rest of the valley will be most important. The next step for the Planning Commis- sion is to take a longer look at the whole valley, open space and land use control. The statutes give the Planning Gommission limited powers to pian for areas three miles beyond the corporate limits of the Town. The Commis- sion will be taking a longer look at a laxger regional plan for the valley. 15. George Knox - Can we request the County to zone this whole valley? Answer - The County has the power to zone the valley. It would not have any strength unless there were a County Master Plan. An un- incorporated area can be zoned. lb. Will we contribute to landscaping on Highway Interstate 70? Answer - No, it will be up to the federal and state Govern- ment. 17. Wouldn't it be to our advantage to supervise this? This would add to our growth potential. Answer - The Planning Commission has approached the State Authorities on a scenic overlook. Page 5- Master Plan Hearing - October 16, 1967 18. In the studies that you have made, has there been any comparison made between the week long guest as opposed to the one day guest? Answer - We have looked at the two spending patterns in lodgizzg and the propensity to some commercial shopping. We hope to do more this winter. 19. It would seem to me that in the long range plan it would be determined that it is not a real economic advantage to have the one day skier in the core. Answer - Tt is important to have them as an advantage of growth and for midweek business. 20. Does the Master Plan essentially change the zoning in this Viliage as we know it. Answer - The Zoning Ordinance is the implementation of existing use and for future use. 21. Would there be any interest in tcnd ominimi zing Lodges on a very large scale? Answer - It is a financiai tool to £inance some big devel- opments, but it is unlikely to completely condominiznize the village. 22. Do you ever feel that there will be a need for a high school? Is t?ais beyond our growth? Answer - The plans here do not cali for a long range plan for a high school. It calls for a large elementary schooi. There is an area being reserved at the western end of Vail which would be opposite the lumber yard•. Mayor Kindel indicated that the County was planning a High School down near Avon, Colorado. The County would have a consolidated school and the possibility of a High School here is very s1im. 23. Concerning the possibility of the installation of a cable or monorail, what space has been left or would it mean condemning certain areas? Answer - 5pace has been left in the event there is such an installation as far as rights-of way. It is a flexible p1an. Probably the use of a bus system would be most feasible. 24. How can the parking in the Shopping Center be reserved? Answer - A ticket validation system would be the most workable and the ticket could be validated by the merchant. If the car is parked for a longer period a ticket would be issued. 25. George Knox - Why does the Shopping Center need to be in the middle of the parking area? It would seem that you have two parking problems, particularly, if inerchants lirnit this space. Answer - Actually there will be more parking and none will be eliminated until there is a replacement. There will be a limit of two (2) hours. Page 6- Master Plan Hearing - October 16, 1967 26. Byron Brown - The Parking Areas are so much less than the beds, it would seem that we don't have enough parking. Answer - Structural parking does not show and would be mu].ti- sforied. 27. Who is going to come up with the m.oney for the structure? Answer - This could possibly be a requi.rement of the sale of the site. The Develapex could consider it as expense, and expect a limited profit. The space could be rented com.mercially or the Town could build this with a Revenue Bond issue; could be repaid through a higher tax rate or metered parking meters. 28. Charles Gersbach - Has there been any thought given to keeping the traffic north of Gore Creek and transporting the guests from the parking areas to the various lodges? It would eliminate the traffic that you have now. Answer - There are too many things that have to be served. The Chairrnan of the Planning Commission mentioned that traffic control will probably be discussed at a Meeting of the Board of Trustees. The Chief of Folice, Ted Holxnes, would give the presentation. 29. Charles Gersbach - What is the present situation on the Annholz Property. Answer - There are a number of areas belonging to private interests that have been indicated in white on the Master Plan, since we have not contacted the owners to know their plans for development. This wi11 be the next step to consider a11 of the surrounding areas. Chairman Froehlich closed the Meeting with the comment that the Planning Commission and the Board of Trustees appreciated the excellent attendance and interest that was shown. If anyone has any questions, maps are avail- able in the Town Office and any one of the members of the Board of Trustees or the Planning Gommission would be happy to answer any questions that anyone might have. The Meeting adjourned at 10:30 p, m. ! . VAIL PLANNING AND ZONING COMMISION Minutes of a Sgecial Meeting held on October 10, 1967 The Meating of the Vail Planning and Zaning Commission was called to order by the Chairman, Fred Fxoehlich, at 8:30 a. m. , on Tuesday, Octo- ber 10th, 1967, in the Municipal Offices of the Town of Vail, Vail, Golorado. Roll Cail showed the foliowing merribers to be present: Mayor C. E. Kindel Trustee John Dobson 3'.e David.Gorsuch Fred Froehlich Absent Robert W. Parker Also present were: Trustees Lorence Burdick, Peter SeiBert, 3otin Donovan, Joe Langmaid and Harry Willett; Rodney Sli#er and George Knox, 5r. , members of the Vail Resort Association Board of Directors. MINUTES OF THE MEETING The Board of Directors of the Vail Resort As sociation were invited to the Meeting as well as the Board o# Trustees of the Town of Vail in order to have a briefing of the Master Plan before the formal presentation to the open Meeting of the Board of Trustees on October 16th, 1967. Blake Lynch, Planning Director, gave an expianatory back- ground resume of the need for a Master Pian and Yhe function of the Planning Commi s sion. Chairman Froehlich called on Trustee Seibert to give a brief analysis of the future planning of Vail Associates regarding land use. The Chairman of the P2anning Board. Fred Froehlich, then gave a general resume of the Master Plan An open discussion was held and the Meeti.ng adjourned at 11:30 a.m. VAIL PLANNING AND 2QNIIVG..COMMISSION Minutes of a Regizl.ar Meetin.g heiA on Septieinber 19, 1967 The Meeting of the Vail Planning and Zonirig Camriiission Was called to order by the Ctiairman, Fred Froe~licli, ab 7:00 0;,tfi; on 'i'ueaday, September 19th, 1967, in the Municipt.I Offices of the Tocvtt of Vail{ Vaii, C olorado . Ro3.I Call showed the £ollowing rnembers to be present: Trustee John A. Lsobson S. David Gorsuch Robert W. Parker W. E. Froehl.ich Absent members: Mayor Charles E. Kindel ` Also present were I?irector of Planning, F. Blake Lynch, and Recording Secretary, Ava Jane Sudbeck, In addition, Peter Seibert and George Beardsley attended the Meeting. MINUTES OF THE MEETING 1. CONSiI]ERATIOP+i C3F THE MINUTES OF THE MEETINGS HELD AUGUST 8, AUGUST 16, AUGU5T 31, 5EPTEMBER 5 and SEPTEM$ER 18, 3967. ~ Ghaixman Froehlich gave a brief resume of the various rneetings. , Trustee John Dobson made a Motion to accept the Minutes as xecorded. It was seconded by David Gorsuch and approved unanimously by the Gommission. Z. CONSIDERATION OF THE MASTER PLAN A d'xscussion was held regarding certain questions that have concerned the Planning Gommission and these were directed to Mr. George Beardsley, Planning Consultant of the firm, Harmon, O'I?onnell and Henninger Associates. A. jNhat types of problems and costs are involved in xelocating part of Highway b and adjacent utilities in developing the secon.d core area? Geaxge Beardsley indicated that this has been worked out with the Highway Department ' and to a degree with the Water and Sanitation I}istrict to the extent thexe should be na treznendous cost in abandoning the existing water line. Chairman Froehlich questioned the relative cost of abandonment. B. The ratianale mixed. Iad-ges and shaps in the seconcl caxe_.perimeter? Lifts going over a Lodge would present some legal and safety implications; however, there is, nokhing to prevent it but the buyer shouid be notified at the time of sale. The Lodges located hehind the core would have two levels of entrance, where motor vehicles would come in the back and the £ront or lower level would be a gedestxian entrance. Peter Seibert informed the Commission that there wouid prob- ably be two lift loading areas, one in the core, and the other across the stream. C. The feasibility of having ; Condominiums near the coxe area? George Beardsley felt that any lodging that wo,uld be close to the core should be managed. ~ Plaririing & Zoning 1Vleeting held Septeiimber 2!~, i967 I7: 'Fhe coinpletioft of the Master Pl.an outsicle af the EorparaEe : . liinits af the Town of Va'sl on the nortli side of the highwajr? George Beardsley, fidlt t1iat at Would be wise tq car'ry out ttiis land use.study for ttie Planriing Eommipsion Robert Parke,r felt tliat the ' R:~d Sandsto~?ie area sliouici be indicateci as multi fartiily, bu.t there is aii obv'aous rieed for an underpass uricler I-70. HOIi has elorie a great eleai of resear,ch in the riorth area and wo.iilet rec.orn'rnend the indicatiqri of akesiden= tial a~ea, bub orriit a coxrirnercial area. 'I'he Commission ancl tcie Planning Consu.ltan~ agteeei that tlie Aiiho].tz, Earl Eaton and McAllister property and the Pulis Interests shotilcl . . , be left as indicated witYi no specifie land ,use. E. The feasibility of having connecting areas between the twb parking areas i.n th.e liack of the desigriatied shoppirig eenter; RQUert Parker note,d that it was Mayor Kmdel's coricern that the administratIon arid regulation be as s~mple as posSxble. Geoxg~ $eardsle}r ' z-hdicated that this could be a workable arr~n~ement: Tlie designation of Lot #i;U to be intlica:tecl on _the 3uI~ste~ .~.?.laa? Chair.man F.roehlach ques;tioned_fhe indication needed to leavs , s :s.p2.ce fr.e;e for pedestrians if the ;ticket booth is attached to the Gondola T:erniinai. ;Geox,ge B.P.ardsley,coXnmented.that it.could be eitlier gzeen a:s° the mail,o:r .considered pAiblic o:r czvic use. tirzgirig :as ari :ind:cation of ph onsid ex.atianof s ased parlring. G:. C Afte,r.;dis.cu.ssion:it,wa~;decided,that #.1, #2,, #:5.and #8,be ,.striped;to in.dieate piiased..park.IE was suggestedthat.the area next to ,-the_Ste,verxs _hous,e _be.us:ed.for:tempaxar.y parking, but shouid nat iie indicd on the IVIr _Plaria H: ;Sho.u2d ther;e;be an;indicatiori of a Brid.ge Inn across Gor.e G,reek? It was detiermined:__that .the bxidge ,ovex Gore Creek-be remoyed. I. C;onsideration o£:tke C.onvenbion Centes location. Th:e:fo2lo.wing decisions ,were snade: .a. T sho;uld be-ajodging fac'xlxtylwn): =b, :#3,should be_strxped„for,phased;parking and civic uses. c #~,Z .was indic:ate;d,-for civic. use:s_as it ,could.be,,u.sed.for school, ;or variou's other;c'ivic.uses. ;con~unction with the, ad3oinin.g parking lot, was ,consid~ esed,as,an„ideal locatxan for the;Ganvention C.enter::. In the~event.tiiis space would not;be large enough 48 could' a3.so lae:.used: -`F'his.area wou7.d #it;all #he requiiernents,; ,such,as, aeees:sibility to.,th.e core;.yparking, etc , necessary for a faci-lit:y ,qf this ~kind. Page 3- Flanning & Zoriing Meeting held Septerriber 19, 1967 e. Landscaping . Peter Seibrert again suggested that the area iii the' center - of Wi11ow Gircle should-receive some attentioh with the possibili:ty of The Town of Vail, Vail Associates and the Owners could share the responsiliility. In.addition, Mr. Seibert siigges'ued that the area al'ong Gore Creek behind the Night Latch, Poor Richards and the Short 5w'xng could be used for a gark: A discussion was h,eld regarding a request made by the Holiday Inn for ari area for the bank. It was the general consensus t'na;, this would not be feasi- ble, since the Planning Gommiesion would lilce to see tnis facility incorpor- ated into another commercial area. Peter Seibert voiced his suxprise that the Planning Corrmission would nbt approve another filling station on a site chosen by Howard Sohnson, Incol-por- ated, direetly north of the Holiday Inii, sznce Vail Associates had not beer_ notified. It was the feeling of the Commission that if there was control over the architecture of the station and tae sign ftlat it tuould not be objeetioriable. Chairman Froehlich requested George Beardsley to give the presentation on the Master Plan when the Pubiic Hearing is held, Monday, October 16th, 1967, at a special meeting of the Board of Trusteea, Mr. Beardsiey suggested that the presentation be as simpie as possible and that a few of the groups in tlie town be given prior exposuxe. With no further business to come before the Pianning Commission, John Dobson made a Motion to adjourn at 10:15 p. zn. . It was seconded by Robext Parker and approved unanimously by the Coinmission. VAIL PLAiVNI1VG AND ZONING GOMMISSION Minia.tes of a Special Meeting heZd on Septemlier 18, 1967 The Mesting of the Vail,l?lanning.and ZoningCommission was called to oxder,by_Robert W: Parker, at_6:0,0 p:,m. on_Mondag, SepteirSher, T~tli, 1967, in the Municipal Offices of the Town of Vail, Vail, Co~oraclo: Roil Call showed the following mernbers to be present: Mayor Ch.arles E. Kindel S. David GorsuA R:abert W. Parker Trustee John A. Dobson Absent members: W. E. Froehlich Also xesent were Director of Planning, F. Blake Lynch, and Recoxd'irig P 5ecretarp, Ava Jane.Sudbeck. In addition, Chief 'Floyd H. Holrries, Vaii Police Department, attended the Meetirig. MIIViJTE5 OF THE MEETING 1. COMMUNICATIONS ' The Planning Directox,, F Blake Lynch, submitted a letter concerning carnments on Core Parking and Traffic during the 1967 a.nd 1968 season. TRAFFIC FLOW PATTERNS ; The: Chief of i'oli. , ce, F2oyd H. Holmes, subrizitted vaTious plans for.the flow:of._traffic to the Comxnission. A discussion was held and the foliowing deci"sions were adopted: (a) There will be one-way traffic on Bridge Street in a south- : erly direction, ,(b,) thence around the ci:rcle, and on Eianson Ranch Road, to the new, street on the east side of the 2vIi11 Creek BuiZding where Hansori Ranch Road becomes two-way on to Gore Creek Road. The new street on the east side of the Mi11,Creek,Buil.ding will be a one-way street in a northerly airec- tion to make a turn-around circle. _ (c),M'xll.Creek C;ircle will be one-way_traffic, counter clock wise. There. will be no parking during the day. Parking on the oufside of the circle after 4:00 p. m. i ~ (d) Gore Creek Drive will be two-way traffie. (e.),.The new road, which is an extension of Forest Road by the Lodge is one-wap east, (f) Willow Road will be one-way east to west. _ . , , - (:g) .Fore.sf Road will be,one-way west to east. (The R:oad be- hind the Gondola Ternzinal will be open in thesumirrer). (h) Rockledge Road will be two-way traffic. (i) Parking irs the village - (1) Outside of Mill CreeFc Circle after 4:00 p.m. Page 2- Vail Planning and Zoning Gommission - Spetember- 18, 1967 (Z) Bridge Stxeet - right side_fox-sexvice vehicies and unlo,ading. (3) 10 minute par-king at tha Post Offiee. (4). Forest Road and Beaver Dam Road will have parking on the_ downhi2l side_ nnly.. (5) There will be un7.oad"zng zones on Gore Creek Drive for. the CaS.ino, Delicatessen and Liquor Store; an area by C'xor.sucla's; and an area by the Mili Creek Building £ar Town use. (6) There wiil be motor running drop-off parking across £Yonz the Christiania and along Willow Raad. 3. SEASCON PARKING 1. The tennis court area will be considered for those residents from the east of the Town. 2. The area between the Caulkins House and the Stevens House is to be considered for parkixig for the residents from the wesE portion of the Town. 3. The Municipal Parking Lot will have season pass areas as weil as short term parking (xnaximum 2-hour stays) during the week and attendant coverage for paid short terxn parking during the weekends, begist- ning on Friday and ending bn Sunday. (Paid pa.rking with attendant coverage during the rush seasons of the year, such as, the Holidags, spr9.ng vacation, etc. In addition, the Bank located in the Lazier Building will need sevexal spaces for customers, as well as the possibality of Hextz using a portion of the area (prabably 20 spaces). 4. CONVENTIUIV CENTER Robert Parker discussed the feasibility of a Convention Center that would be a buiiding with a multi-level approach, where underground parking would help alleviate the cost, as well as a theatre, convention center, shops and tQwn offices. It is iocated on Lot #3 of the Master Plan. A discussi.on of this plan was held and it was the consensus that Goxe Creek should be devei- aped for its aesthetic values, and the Convention Center qaestion would be tabled for further study. With no further business to come before the Comrriission, Robert Parker made a Motion to adjourn the Meeting at 9:30 p. m. It was seconded by Trustee Dobson and approved unanimously by #he Commission. VAIL PLANNING AND ZONING GOMMISSION Minutes of a Regular Meeting held on September 5, 1967 The Ivleijting of the Vail Planning and Zoning Commission was called to order by Chairman W. E. Froehlich at 6:00 p.m. on Tuesday, September 5, 1967, in the MuniCipal Offices o£ the Town of Vail, Vail, Colorado. Roll CaL11 showed the following membexs to be present: Mayot Ctiaries E. Kindel W. E. Froehlich Robert W. Farker Trustee Jolin A. Dobson S. David Gorstzch Also present were Director of Planning, F. Biake Lynch, and Recording Secre- tary, Ava Jane Sudbeck. IVIINUTES OF THE MEL TING Robert W. Parker reported to the Commission concerning the choice of the overloolc site north of Interstate 70. The site selected would be directly north of the Information Booth with a coniplete view o£ the entire village and the mountain area as well. It would be necessary to contaet Vail Associates, Incorporated, the Highway Department and the Forest Service. Primarily we should work through George Beardsley. Mayor Kindel felt that the scenic overlook wnuld be most advantageous to the Town and that time was o£ the essence. It is going to become increas- ingly dif£icult to bring tourists into the village because of the new Inte.rstate. Chairman Froehlich cominented that he wouid be in contact with two engineers, Vernon Leonarc3 and Rolland Oliver, in the near future and would discuss the feasibility of the project with them. tZobert Parker would be in contact with Vail Associates, Incorporated. John Dobson would provide photo- graphs in color for presentation. Don Campbell from the United States Forest Service in Minturn, Golorado, joined the Meeting to discuss the Forest Service participation. Mr. Campbeli indicated fhat some type of information center was in the planning stages and felt that a development of this kind could very well be in conjunction with a scenic overlook. A discussion was held concerning both east and west vantage points. Mr. Campbell asked if we would consider the possiblity of an overloak directly off the interchange. It was the unanimous opinion o£ the Cammission that this would be ideal. A diseussion of the Lawhorn Theatre was held. Chairman Froehlich presented to the Commission a letter by the Director of Planning, F. Blake LyncYt, writtento Mr. Lawhorn outlining the purpose of the Commission, wherein the interior and exterior designs would be within the jurisdiction of the Archi- tectural Board. Chairman Froehlich introduced a letter written by the Director of Planning to George Beardsley that requested information on questions raised on various areas by the Cornniis sion. A discussion was held regarding the shopping center area. Fred Froehlich noted that Vail Associates is hopeful of having sub-ground level parking and that Chuck Lewis felt that a means of connecting the two areas behind the shopping center would in effect tie the two parking areas togetlzer. Page 2- Planning & Zoning Meeting held Septeinber 5, I967 Rabert Parker felt the Comznis,sion should contact Vail Associates ahd get a coinmitment from thern that parking space will be xnaintained. Mayor Kindel infori-ned the Corrunission that he had discussed the parking situation with an Engineex, Hewitt Wells., and he de.termined that the parking areas should be contiguous and that perhaps only a four story type would be financially feasible. The concern of the Commission centered primarily aro.und the 1oca1 resident parking areas contiguous to lifts and shopping areas; Robert Parker suggested the possibility of Vail Associates dedicating the area between the Stevens House and George Gaulkins House for excellent perimeter parking. In connection with the parking problem Robert Parker felt the Commis- sion should check with George Beardsley regarding the space next to AlI Seasons. Fred Froehlich questioned whether it should be George Beardsley or Peter Seibert. Mr. Parker felt it would in effect be the same thing: John Dobson felt that immediate answers to immediate problems were of prir:ne importance, such as, where do the people living near the golf course park? How many people wili the Goiden Peak Area draw, and where do they park? What about the jitney service; who will rnan this; who will pay for it; what will its capacity be, etc. Robert Parker advanced the theory that everything south of the creek should be permanent parking; to which Biake Lynch answered that the original concept of the parking lot was to provide space for shoppers as well as some permanent parking particularly for Sridge Street Merchants. To prevent the expenditure for a permanent attendant, the parking lot wouid be policed by the Vail Police Department, with the addition af two patroimen directing traffic during peak hours. Robert Parker asked permission of the Commission to write a memo regarding the parking situation. It was granted by the Chair- man. Chairzsaan Froehlich brought to the attention of the Commission certain specific areas in the care: l. A discussion of the speci.fic designations o# Condominiums, such as, C- 1 and C-2. C- 1 would be those faci2ities that are ma.naged. G-2 would be those that are unmanaged. Specific examples of unmanaged facilities would be Vail Traii's East and West, Villa Valhalla, Texas '£own Houses as well as the Texas Row Houses. 2. The type of zoning to be used on Block #10 or the area directly behind the lodge. It was decided that it should be zoned coriZnzercial or lodge since accessibility is limited and the most logical use would be £or the addition on to the Lodge of some type of shop area. (David Gorsuch indicated the last word he had received was that it had already been sold to Manford Schober for shop space with living quarters above. 3. Willow Circle should be coloxed to indicate multi-farnily dwellings. In conjunction with this area ths parking should be colored gray as it was noted that Vail Associates at one time consiiiered this area for con.dominiums. 4. There should be conriecting lanes for traffic behind the proposed shopping center for the two parking lots. Page 3- Palnning & 2.oning 1Vieeting held September 5, 1967 5. #8 should eventually be designated as commercial - convention center or lodge. It should be temporarily designated for parking. 6. Phased parking should be striped. A phaige approgcli gives a sort of quasi-official authority to the desirability of rriaintaining that parking as long as possible. Vaii Associates, Iiacorporated, objected to zoning permanent parking. #i, 2, 3 and $ should be temporarily zoned for liarking. John I}obson noted that Vail Associates would.not be in a position to,do away with parking and thereby encourage skiers to go to other areas.;: therefbre, it would behoove Vail Associates to provide fhis facility in one area or ariother. Charles Gersbach of Manor Vail joined the Meeting at ttiis time and there was a discussion of eonvention facilities. Mr. Gersbach i:nformed th,e Commission that Manor Vail would have two rooms that would seat 500 people; however, Manor Vail is not at this time equipped to serve both rooms. 7. Fred Froehlich requested the Director of Planning to contaet George Beardsley and Peter Seibert to attend the Meeting to be held on September 19th,, to discuss the above mentioned points. Mr, Richard M. Hauserman, Frank Abroanoff and John McGraf# joined ' the Meeting. An announcement was made that Arnold Palmer Enterprises ' are very seriously considering the ix3ception of golf school £or approximately 300 boys and girls. Nir. Abromoff and Ivtr. McGraff gave brie# comments regarding their enthusiasm for Vail and the hopes that they have fnr the area. ' IvZr. McGraff felt that ttzree full 18 hole golf courseswould be feasible in the area. 'Vlith na further business to come before the Meeting, John Dobson made a Motion to adjourn the Meeting at 11: 00 p, m. It was seconded by S. David Gorsuch and approved unanimously by the Commission. V.A.IL PZ,ANNING .fiND ZONING COMMISSION Minutes of a Special IVteeting held on August 31, 1967 Tlae Special Meeting of the Vail Planning and Zoning Corszmission was called ta order by Chairman W. E. Froehlieh at 1:00 p, m. , on Thursday, August 31, I967, in the Municzpa2 Offices of the Town of Vail, Vail, Gol.orado. Roll call showed the following meanbers to be present: Mayor Charlss E. Kindel W. E. Froehlich Robert W. Parker Tsustee John A. Dobson Absent niembers: S. David Gorsuch was absent. A18o present were Director of Planning, F. Blake L}rnch, and Recordfng 5ecre- tary, Ava Jane Sitdbeck. MINLJTES UF THZ MEETING 1. Keri Lawhorn Proposed 'Fheatre John Dobson felt that Ken Lawhorn should be informed as to the function of the Planning Commission. The Planning Comrnissian cannot dictate any particular axea to be zoned for a theatxe. Robert Parker corrunented that he £elt that 3C0 seats in a theatre would be more than adequate. Chairrnan Froehli:ch noted ttxat when the ivlaster Plan is adopted, we wi1T rnerely be designating certain areas as zoned eornme.rcial and that we i3o not evalU.ate interior or exferior desi.gn nor do we d'xctate the nusnber- of seats need'ed for a theatre. After, discussion concerni.ng a letter that Ivbr: Lawhorn submittecZ to the Planning Camxnission, Cltair-man Froehlich r-equested Blalte Lynch to reply to Mr. La;whorn. 2. Second Ccsxe Aa.rea Areas mar.ked 55 and Q- Robert Parker rao-isecT_ ttie question coricerri= i:ng tlre. ogen sgace that was taed in with a eornrnercial a.rea. A e3i!sc.ussian of the road rigTit-of-way was diseussed Etiat is desig= nat'ed on, the map j;ust west af the C17mic~ ar-ea. Robert Farker sug.gested that we deferrxsine what: was intended far the aband'omed. ar-ea.. Ctiairm'an Fro eYflich noted' that ther.e was. a 30- foot• uti3ity easement desigriatetl. Blake: L,yncti was req:uested to, wxite to George Bear:ds-le}r witli a eopy to Pete-r. Seibert concern= ing. (l)) road chan,ge, (:Z'}: easernent„ ('3) iodge ~ndieated' dsrectly under tiie Yi#t' zn. the second eare, (4) wliy the turo: lodges with no reasonalile• aecess south of the secand. car•e,. (5) compTetion o£ the 'rnterided development nortii of Inter- statie 7'0; a:ndi (6); discexn the rati;onaTe of what the Lodges and, shops wz11- Fie ar.ound the s:econd. core. TVlayo:r• K:ind'el s:uggested'. that the• two tiypes of condominiiams be dis- tinguzshed.. F.`uTlymanaged coridosniriiums a.re: simsla'r Eo, 1'ndg.es, sa:hexea:s, otliers are- like malti-fam.i:Ty apar.txnents._ Robert Paxker requested' B'1'ake Lynch: to- get in toucfi. with- Soliri MeAITiste:r to dis.eu5:s the• area north_ of 1-70 - residentia.T a-rea- witk Aceess to R:ed' S_, ndst.one FLoad.. Page 2- Planning & Zoning Commission Minutes - August 31, 1967 Mayor Kindel suggested that the shopping area in the middle of the two parking areason the Master Plan be moved adjacent to the entrance to make one parking area rather than two, particularly since there will be a certain amount of parking in the shopping area. John Dobson felt that a more linear shopping center fronting on East Meadow Drive, but not extending the full depth of the parking lot might be a more satisfactory alternative. Robert Parker brought to the attention of the Commission the need for a scenic overloolc area on Interstate 70 similar to the one near ldaho Springs. Blake Lynch noted that a Resolution adopted by the Board of Trustees to the Highway I}epartment would be necessary. Robert Parker and Fred Froehlich will determine a site. Vlith no further business to come before the Commission, Robert Parker made a Motion to adjourn the Meeting at 3:00 p. m. It was seconded by John Dobson and approved unanimously by the Commission. VAII., i?LANNIIVG AND 20NIIVG COMMISSION IVtintites af a Special Meeting held an August 16, 1967 3'he Spe,Eial. Meeting of. tl2e, Vail P3a.nning and. 2oning E:omrrn.iss:ion- was eaI$ed to order Uv Cha'rrman W.. E: FroehTicii at 6:45 p..m. R6:11 eall sE}awe.d: tlae follo.wing; rnembe:rs to be p:resent. Mayox. Cliax-les E... Xindel:. W. L'. F'roeYiliotli' Robert, W.. Parke:r Trustee:. J.ohn A., D.o.nson. Absent MembeYS: S. L'avid Gorauck- was. a.bseut. Also present were Director of Planning, F. Blake Lyneh, R-e;t-o-rcNirig- Secretary, Ava 3ane Sudbeck; 2:nd Peter Seibert ~of Vail -Associa:tes, Incorpora:ted. IvIINUTE5 OF THE MEETiNG Giaairman Froeli2ich addressed the Conn.xriissio:A eoncerining, the adogtion of the Master P:lan an.d; quest,ion, Re tex: Seibert's; rec}:u~rexia.ents. £or: the pending:, li.tiga- tion. Mr. Seibert f.elt; it? wpu.ld be ad:v,antageous to, have an; ad'o.ptiom iiy re_solit= tion before October Ist. Cha,;irman..Froehlich,indicated;thatrit::would be:neces- sary to have Hearings, both before.the Pianning. Gommission,, as well:as tiie. Board of Trustees. It was the consensus:that tli e Rl.an submitted'liy,-George B.eardsley, of Harmon, O'Donnell & Henninger:-As.sociate:s:be., aecepted:andithen c.onti.nue to,refi.ne the plan vertically point by point;, of:the,exis,ting.areas•.. M:z,. Seibe.xt,a±tended;the,.Me.eting_to helpclarify,the-position,of Vail As.soaiat'es:;. Incorpor.atea,, so,that;.tlze:Planning;,Goxnmission.cou.ld::mor,Q: adequa:tely,plan: the develop.meof:th.e_Tnwn., Quest}q,n-- F.re.d;Froe,hlich:-_ Gan..,the:, T:ourn antieip.ate:_the•dedicatiQnto€:: the_ appxoxim2,fely,, 90.acres; of tract;.Iand:? The sayin;gs irt:tax- dalla.r.s,.to VAil: AssD.ciates, Incorporated, wo;uld_;be; conside,rabla. Axiswe,x; Mr. S,eibe,rt;indicated, that a fnrther study: would: be.. made:. Que.stion: It;is..vital:to: :the.; Flanning :G:onnrnis sian.:to knD.w-of the: possi-- bi.lity..of =the bxidge, going in,.next to the .Steuexis Ho.use.:ti. 1Ans.W,er: - Vai.l Associates-, Iry€orpoxated;;.is attemptihgto :ge:t the=WH'ole situation clear~d~,,,but it:is very doubtful if the road or:tthe B:rit3ge-ihn:will>.ever built; prunarify,because of the cost. _ Gt3airrrsan. F'xo;ehlich_indicated,,!ti~at ;the-_.a.rea; on ;Wi11ow.:.Place~-w,oulcl.;be::zoned.. com.mexcial;ox.at least, m.ul_tiple;_dwelling:area:.. C2uestiqn:;: G,onvention-,.Center 1o.c4ti.on:and;subsequent;parkirig;problems: were,discussed.;, If.the.,parking_lot•;,isused_fgr,building,, it wou7:d !seem:tha.b. withoat pa.rking:,facilities arranged,,_,there-_would be,a_;problem;:,espeeialEy,if.. the .Lions,Head area,has.:not, been.dsveloped, P.eter Seiliext xnade it.iclear that Vai1. Associates,,,Incorpor.ated,; was_not..going to:go in and..build.alT over:this area without;a place.to,park cars. Ted Kindel asked if it-_were possible:to haue some assurance that parking wili be provided. Robext Parker iridicated:that one way to get the assarance is -to have the iVIaster .Plam adopted with parking designated. The area in question will no dodbt be zoned_coxninercial: F. Biake Lynch suggested that some plan be worked out where we can talk in.texms of:: space that would be kept available and this would be much more workabie. Page 2- Planning & Zoning Comznission Minutes - August 16, 1967 A discussion was held concerning the underground parking south of the Lodge cafeteria. Peter Seibert indicated that the Forest Service would have to be contacted. F. Blake Lynch asked if we could provide parking on the other side of the interchange. Peter Seibert commented that Vail Associates, Incorporated, are going to do everything possible to protect the week long guest. They are the ones who are going to make this pluce go. VThen it gets to the point where there is so rnuch pressure that the day skier is parking all over the highway, then we will have to go west and get one or two lifts out at Lions' Head, along with lateral or ground transportation service. "Little by little the process, as I see it, is going to regeat itself, " There ir, no way to take the uncextainty out of ttiere. A discussion, was held and at this point the most desirable steps to take is to zone the areas. in question i;n such a way Ehat out o{ the core you require one cax for one v.nit and £hat is about as rnuch as we can do. Ted Kindel stated tliat ther.e is a need to go further now.. The areas designated for parking shouldn't be given up unless parking is designated in sozne other areas. Ghairman Froehlich brought to the attention of the Planning Cornmission the necessity o£ considering the pians of the outlying districts, such as, Vail Village West, etc., and perhaps it would be wise to make some tentative plaris coneerning the shopping center p2anned for the village. It is our intention ta work with Vail Associates, Incorporated, in the most expeditious manner to get some corrimitments made particularly with a retail grocer. Perhaps some preliminary work can be done concerning structural parking and possibly banking facilities. To malce it a one stop shopping area, it would be advanta- geous to have *he bank in this area - it is unlikeTy that the Archi.tectural Control. Comi.nittee would approve a bank in the Holiday Inn which Sob Young_proposed in a recent discussion. There is a possibility that a foot bridge would expedite the flow of tra£fic by the Wedel Inn. A discussion was held regarding the Lot #10 as indicated on the Master Plan- between the Plaza Building and the i,odge. The Planning Commission indicated that thi:s area should remain open particularly if the ticket booth sYxouid be attached to the Gondola Terminal and the "milling" space would be necessary. Peter Seibert agreed, as service and access would be most difficult. to the area. The question was asked if the new "Wall Street" would be _dedicated - Ted Kindel noted that the street was not a thoroughfare. Peter Seibert said that one of the beauties of Vail is that it has grown like Topsy., and he was not advocating that it continue to do so, in effect it has grown by people and people use - now it would seem that it is necessary to plan its direc- tion. The question aros'e concerning the poss'ibi'lity of having a paxk-in the middle of Willow Drive and Willow Circle. Peter Seibert indicated that if the Town would take it over with an agreement with the property owners to have it devel- oped and then inaintain it, there woaid be a very good possibili-ty. In addition Mr. Seibext suggested that the cost be divided three ways - Vail Associates, Incorporated, The Tawn of Vail and the Ownexs. A discussion was held regarding the most logical area for a Gonvention Center and it was determined that in order to detexmine the best location other than accessibility to the core and parking, that the actual needs would have to be considered. The most logical would be multiple use and then it would be self- sustaining. It is most important to have a study made determining requirements and then the amount of space needed would automatically be determined. The Page 3- Planning & Zoning Commission Minutes - August 16; 1967 only way the Town or those in charge of the Convention Genter could be assured of a specific site would be by purchase or option. Peter Seibert questioned the possibility of erecting a tent on the area designated for the summex months. He also suggested that any building erected use the Iower 1eve1 as a theater, 2nd floor for shops and the 3rd floor could be used as Town Offices. It might also be used as a church facility. The question of changing the church site to a more feasible location arose. There was the possibility of changing the site {or the £ire house; howevex, it was explained that the planning at this moment left the fire house where it is and instituting two more - one at Big Horn and the other westerly down the valley. Peter 5eibert commented that the area now used as shop space by Vail Associates, Incorporated, is expected to be moved to Bear Tree. It would be convenient for the heavy vehicles to leave that area and then go on up the mountain. There was, a discussion concerning the vehicles belonging to the Town, and i.f it was feasible to. park the Town vehic.les behind Gas Facilities. It was suggested that the Town contact Vail Associates re.garding the acquisition of Lots, 29 and 30, Vaii Village 2nd filing, next to the sewer plant for a site fox the Town shop. Fred Froehlich indicated that this was a po,ssibility for the second engine house, since it is necessary to have access across the Intar- state £or fire protection service and it would be wise to contaet the Highway Department to include a second underpass which would also facilitate getting. skiers to the Lions Head Area as well. Possibly a Resolution to this effect should be passed by the Board of Trustees. In addition.perhaps George Beardsley should draft a cornmunication to the Highway Department for the o.ther land owners of the area. A discussion w, as held xeg.ar-ding-the urgent need for employee housing. Peter Seibert indicated that ±he economic return on employee housing :to a private investor is marginal, therefore, several alternative rneans of financing wexe discussed; contacting the large employers, Vail Associates contributing the land or the various employers guaranteeing blocks of space. Robert Parker suggested that if a Comnany of local interests were formed, that the time could be spent investigating the availability of federal funds. One advantage of a formed Company that is highly desirable, is that it is about the only way you can lceep the rent costs from spiraling. With no further business to come before the Commission, Chairtzian Froehlich made a Motion to adjourn the Meeting at 10:00 p. m. It was seconded by Robert Parker and approved unanimously by the Commission. VAIL PLANNING AND ZONiNG COMMISSION Minutes of a Regular Meeting held on August 8, 1967 The Regular Meeting of the Vail Planning and 2oning Cornxnission was called to order by Chairman W. F . Froehlich at 8:00 p. rn. , on Tuesday, August 8, 19.67, in the Munieipal Offices of the Town of Vail, Vail, Colorado. Roil cali showed the following members to be present: Mayor Charles E. Kindel W. E. E'roehlicli Robert W. Parker Trustee John_A. Dobson. S. David Gorsuch Absent Members.: N_one Also present were L'irector of Planning, F. Blake Lynch, Recording_ Secretary, Aua Jane Sudbeck and George Beardsley of Harman, O'Donnel and;Henninger Associates, Incp,rporated. APPROVAL OF MINUT:ES. - August 3„ 1967 A Mo,tionwas; made by IVtayor G. F. Kindei that the minutes of the Planning and Zoning Corruziission.Meeting held on August 3, 1967, be-approved as submit- ted to each member o£.the Commissibn. The Motion was seconded by S. Davzd Gorsuch and pas:sed unanimously on roll call vote. COMMUNIGA PIONS _ A letter was presented to the C-)mmission by Deane Knox regarding the proposed addition to_ the Gallery Building. Robert Vu . Parker commented that this type of coininunication could be expected froin time to tixne frozn applicants whose proposals are not favorabl.y received by the Commission. Mayor Kindel, as a member of the Architectural Board, made a request that the Gornrnission clarify its letter of August Ist to the Architectural Control Board with respect to tabling the Galiery Addition matter. The Planning Commission agreed that the Deane Knox Gallery addition should be tabled until such tixne as.the Ntaster Plan and land use has been determined. DISGUSSION OF LAND USZ PLAN A discussion of Comxnission policies regarding the Pulis Annexation was held for the purpose of briefing Mr. George Beardsley, Town Planning Consultant. Mayor C. E. Kindel made a Motion that the Planning Cirector, F. Blake Lynch, communicate with the Pulis Interests indicating that the interests of the Valley are best served if we contin.ue an active policy of logical annexation and that we are in no position to give any assurances of zoning.on Block Z. The following r.:sblution was adopted: : Resolved that following serious consideration and study of the interests ' of the Valley in general and the ramifications of piece-meal annexation this Cornrnission recommends to the Board of Trustees that it accept for annexation only in its entirety that part of the Pulis property including residential lots 1 through 9 bounded on the south by Vaii Associates and the east by a line that is a continuation of the eastern boundary of Lot 9 and on the north by Interstate 70 frontage road. Be it further resolved that on the advice of counsel and the Town`s Planning Consultant no binding assurances can be offered to Pulis regarding the future zoning on Block 2 because such assurance.would liave no legal standing. Page 2- Planning & Zoning Commission Minutes - August 8, 1967 L'iSCUSSION AND CON6IDERATION OF MASTER PLAN Chairman Froehlich asked the Town Planner, George Beardsley, regarding the acceptance of the Master Plan in an effort to stablize the growth pattern and clarify the position o£ the Town of Vail for the pending litigation on November lst between Vail Associates, Incorporated, and the State Highway Department. George Beardsley stated that the Master Plan can be adopted by Resolution by the Board of Trustees; which, is, in effect, a statement af purpose. Robert W. Parker commented that we sizould clarify the problems in the core area. George Beardsley made the comment that the report that had been sub- mitted to the Planning Board from Harmam, O'Lonnel and Henninger Associates dealE with quantitative requirements. The step that follows the quantitative requirements would be a matter of expansion and we wiil have a different kind of pian. The next step would be how it was going to be done, i. e. > just happen, develop the existing core by using high rise buildings or get multiple lifts and then iiave satellites develop. The second center was determined because it is the next in line and most acces- sible to the mountain. It is also within walking distance. However, you can develop the existing core and finish it out, before the economics of a second core might be feasible. There would be othex addi.tional recreational facilities in the second core and a jitney service would be a"must". All weather, all' hour transportation service is necessary. Ted Kindel asked if it would be possible to get enough parking so thaf people could drive. their own vehicles to shuttle back and forth, and what kind af finan- cing could be available for structural parking. George Beardsley said tha.t one type of financing would be federal assistance, as well as a guaranteed type of arrangement with a lessee. Ghairman Froehlich asked about the dxop-off rental cars parking which was answered, that it would be the responsibility of the Car Agency to find space for their cars. After a discussion the Gommission determined that in the core area, expansion would be allowed to develop without on site parking, but outside the core it would be necessary. George Beardsley stated that Yhere are three kinds of parking, (1) lodging and apartm.ents, (2) peopie coming to the core for commercial purposes, and, (3) day to day function, such as work, ete. The first structuraZ parking probably will have to be done municipaliy or by Vail Associates and probably done on guaranteed leases_. Robert Parker brought to the attention of the Board that no long term renta2s be allowed in the core of the village. It is hoped that economic pressures will znalce space availab7.e on the second flaor - offices wi1l be moved to the second floor thereby gradually eliminating long term housing in the core area. The question of zoning tract land arose. It was determined that you cannot legis- late a land owner into land use that is advantageous to the Z'own or for pub2ic use. To enforce non-use it would be necessary to purcahse or condemn. It was recornmended that the dedication of the tract land should be investigated. Robert Parker asked i.f it was possible to zone an area for employee housing. George Beardsley indicated that this was not possible, but it would be necessary for the Town to work closely with Vaii Associates and assume that designated Page 3- Planning & Zoning Comrnission Minutes - August 8, 1967 areas on the Master Plan will be used for that purpose until such time that it is or is not feasible. The Gornmission requested F. Blake I..ynch to check `with the Forest Service regaxding the terrns of the lease of the sk'sing facility to deterinine the require- merits fo.r providing a certain number of parking spaces for the size of the facility. Robert Parker suggested that we devote a Meeting or part of a NiEeting with Vail Associates' representatives to discuss the parking facilities. A. discus-. sion was held regarding the shopping center and Chairman F'roehlich was des.ignated to make contact with lessees regarding the grocery facility for possible commitment. 7ohn IDobson suggested a positive move by the Comrnis- , sion that would indicate that we are in favor of getting this shopping center activated, Robert Parker also mentioned that we are interes.ted in th"xs area in relation, to the structural parking facility._ Chairm.an Froe.hlich questioned the feasibility of the pos:ition of a building with a north exposure in the development of Lpt g and 5S, where the openings , would develop a"Deep Freeze" inte.rior. George Beardsley indieated thaf the level of openings would be. low enough to alleviate this problem. Chairman Froehlich stated that thetheatre should be close to the core area on the lower level for ideal access,ibility. Chairman. Froehlich noted that the Willow Circle area wouid log'scally be changed from residential to commexcial at s.ome future date. i A discusszon vias held regarding the Convention Center and Robert 1?arker , made the following comments regaxding the necessar.y requirernents fox a- C ente r::. l. accessibility to parking areas. , 2. reasonabl.y centr.al.ly Iocated to whatever t-raffic stkeme is developed. 3:. large enough, so that it can be built on an expanding plan. 4. it shouTd offer attractive surrau.ndings as possi_b1e as it becoxnes a show piece the minute you build it.. , Planning Director, F. Blalce Lynch, noted that the Coininission could not zone any land for a speci£ic purpose. The land must. be, acquired. George. Beardsley , suggested that any plans for a Convention Center shouid be, deveioped. before ' designatzng a parficular area to be secured. He also indicated-that the Commis- sion should work closely with Vail Associates in determining sita and develop- ment. Chairman F'roehlich made. a,Motion to adjourn the Meeting:, It.was seconded by C. E. Kindel and appr.oved unanimously.by the Coinmission at 1:15 a.m.. i i 1 VAIL PLANNIlVG AND ZONING COMMISSION Minutes of a Special Meeting Held an August 3, 1967 The Regu.lar Meeting of the Vail Planning and Zoning Coinmission was called to order by Chairman W. E. Froehlich at 8:00 P..M., on Thursday, August 3, 1967, in the Municipal Offices of the Town of Vail, Vail, Colorado. Roll call showed the followulg members to be present: Mayor Charies E. Kiildel W. E. Fraehlich Trustee John A. Dobson S. David Gorsuch Absent members: Robert W. Parker Also present were Direetor of Planning F. Blake Lynch, and Recording Secre- tary Ava J'ane Sudbeck. APPROVAL OF MINUTES - Jul.y 25, 1967 -3tion was mad.e by Trusiee 3'ohn Dabsoil that the minutes of the Planning and Zoning Commission meeting held on July 25, 2967, be approved as sub-rnitted to each member of the Commission. This Motion was seconded by S. David Gorsuch and passed unaiiimously on roll caZl vote. C O Mlr,1(JNIC A TIO NS Director of Planning, F. Blake Lynch, discussed a letter that was written to Mrs. Elizabeth E. Mallincl:rodt regarding 10 feet of property inside the north- ' erly boundary of her proparty. A Quit Ciaim Deed was aiso enclosed. A dis- cussion was held reyarc2ing the vacation of the ainavnt of the encroachment on the building of Fitzhugh Scott. The matter was tabled until such time as a response fram Mrs. Ulallinckrodt is received. D7SCUSSION OF LAND USE PLAN Director of Planiv.ng, F. Bla.ke Lynch, presented the n-iaps and charts furnished by the Planning Consulta.~~~t firm of Harman, O'Lonnell and I3enninger & Asso- ciates, Inc. The questa.on of detail plannincj was discussed. Trustee Llobson made the coinment that until the core area was develQped and many of the problems solved, it L,rould seem unnecessary to spen,d a great deal of tiuze on the outiyi.ng areas. Lynch also stated that uz terms of a Ma.ster Pian the Commission has few inatters of conce-rn in the core area. Mayor Ki.nd.el pointed out that if areas are zoned commercial, other thaiz the already devel- oped core area, the tov,rn has no control over the time developznent of the newly zoned area. Trustee Ikobson asked if it is possible to accept a less detailed proposal. Chairman Fioehlich brought up the lack of parking in the main portion of the village. It seems that the P1aii was based on no 1-day skiers. They felt that this plan would be adequate for thase si;iers who came for a one week`s stay and who would be dropping off rental cars. Chairman Fxoenlich cozn- ineiited on the question of where spec9.fically ti1e xental cars would be stationed until the cfu.ests were ready to pick them up a.qaira.. The question of zoning for parking was raised and Chairman Froehlich iiidi- cated that you can incorporate parking requirements in wifih a particular facility and the mauntain skiing area tivauid be the facility. Paqe Two ' Vaa.l. Planning aild Zoning Corru;.zission Auyust 3, 1967 Ulayor Kindel inclicated that we would have to have some assurance that there ' woulcl be sufficient paiking. A discussion was held concerzvng 'Lhe location of ihe Convention Center that is sclieduled. Since there are two areas that iliight be considered, the advantages of one over the other was 1-ie1d. Willow Circle and Willow Piace areas were discussed from the standpoint of loc,jical develop-rnent aizd the possibility of changin j those areas from resicten- tial to commercial. The consensus would be that the tract land should be re- served for recreational area. The question of density uz the core area and specificaily in the area betweeiz the Plaza Building and tl-ie Lodge. It was braught to the attention of the Cor~imi- ssion that there were two rzore buildings uz the planning for that area. Perhaps zoizincf with the restrietion that on site parking is required is the answer to son-ie of tlie planned izigh density in the core. Chairman Froehlich suggested that we conta.ct Mr. George Beardsley of Harman, O'Lbnnell and Hen.ninger & Associates, Inc. , and ineet with him to clarify the following points: 1. Parking 2. Shopping Center 3. Development of the Core 4. Designatin j a Second Core 5. High Density Areas, etc. Chairman Froehlich requested the Plannincj Director to set up a rneeting for this purpose. Chairinatl Froehlich also discussed the advantages of having a Master Plan adopted by the first of Noveinber. It would be nearly impossible to have tl-ie entire procedure conzpleted uz the time allottecl, but the general idea would be ready for acceptance. OTHER MATTERS The Plannincj Director reported oii his nzeeting tivith James Nliles of the Depart- meni of Commerce and Development in tl-ie State of Colorado, and felt that it was very likely that the Town of Vail would receive 701 Aid. The possibility of rLzeeting v,rith he aazd a representative of E-Iailnon, O'Donnell and Heniv.iiger & Associates to urork out a program would be in order. The results of tize Meeting could be presented to the Board of Trustees and a model resolutioiz could be passed by the Board and funds could possibly be dispersed in Deceinber. With no further business to coine before tl-ie CornrLzission, a motion was ~iiade by S. David Gorsucli that the ?neeting be adjourned. This motion was seconded by Trustee I?obson and passed unanimously on roll call vote. The meeting wa.s adjourned at 11:20 P. M. Respectfully submitted, APPROVAL OF MINUTES Robert W. Parker Corporate Secretary Chairr~.an at Tir_ie of Approval VATL PLANNING AND ZONING COMMISSION Minutes of a Regular Meeting Held on Juiy 25, 1967 The Regular Meetin.g of the Vail Pianning and Zoning Gomxnission was called to order by Chairznan W. E. Froehlich at 3:00 P. M., on Tuesday, July 25, 1-:;07, in the Muni- cipal Offices of the Town of Vail, TTail., Colorado. Ro11 call showed the foiiowing ri;.embers to be present: Niayor C:narles E. Kindel W. E. Froehlich S. David Gorsuch Trustee Tohn A. Dobson Robert tiV. Pa.rlser Absent znerrlbers: None A1so present were Directar of Planning F. Bla!te Lynch, and Recording Secretary Ava Jane Sudbeck. Participating citizens who were presezit were Mr, Donald Myers, Mr. Warren Pulis and Deane Knox, a11 of Vai1. APPROVAL OF MII~TUT~T ES - -July 13s 1957 A motion was made by Robert W. Parizer that the lninates of the Plaruzing and 2oning Commission rim.eetiLzg heid on July 13, 1987 be approved as submi.tted to each member of the corn,mission. Thzs rnotion cvas seconded by S. David Gorsuch and passed unanimausly on roll call vote. CONSIDERATTON OF THE POSSISILITY OF CONTROL OF HORSE TRAFFIC IN THE VAIL CORE AREA Chairman Froehlich rnad.e the following comrnents:. At the Baa-rd of Trustees meeting, held on July 24, 1967 there was discussed possible Iza.zards of horse bac:~ riding on Bridge Street and ather core area streets where horses interfere with the flow of traffic as well as possible access and that tnis nlatter has been referred to the coinrnission ior recommendation a.nd necessary action. Mr. Don Myers was invited to give his views on a possibie solution on this matter. It was Mr. Myers` opinion that horses snould be banned frozn tize coxe area, particularly from crossing the covei ed bridge, a4d ::l.so i2o-rse back riding on Bridge Street and Gore Creek Drive. Mr. Myers stated that ii: wou].d - not be detrimental to his business if the horses were not ailowed on Bridge Street and Gore Creek Drive and that this prohibition would lessen the danger of accidencs an this congested area. Commission member Robert W. Partcer presented a map with possible routes outlined for this traffic if they were prohibited from ridi.ng on Gore Creek Drive and Bridge Street. Parker explained in detaii how the bridle path tivoul.d give the horseback rider approximately one hour to ric2e from the present stable facilities. Following a discussion an this matter a motioiz was made by Robert UJ. Parker that the neeessary signs be placed by the Taam of Vai.I on the west end of Gore Creek Drive by the Lodge at Vail, on the east end of Gore Creek Drive at the inter-- section of Mill Creek I7rive, ancl on the north side of the Covered Bridge on Bridge St-reet. This nzotion was sECOnded by Trustee John Ibbson and approved unanimously by the Cominission. CONSIDERATION OF THE DEANE KNOX PROPOSAL FOR THE GALLERY ADDITION Chairnian Froehlich read a portion of the minutes of the last Commission meetincf, dealing with the Deane Knox proposal. A letter frorLi Mr. Deane Knox, president of The Gallery, LZC. , dated J-uly 18, 1967 was considered by the Commission,' Pacie 'Itivo Vail Planning and Zoning Commission J'uly 25, 1987 This letter, which is hereby r~zade a part of these minutes, answered same of tl-ie questioils and problems considered previously by the Commissioll. NI-r. Knox appeared before the Comxnission and presented a proposed land use plaiz and gave several further comrnents on the service access area. Following a iengthy dis- cussion on this matter a motion was inade by Mayor Kindel that this i:natter be referred to the Town's plannuzg consultant, Mr. George Beardsley of Harma.n, O`Lbnnell and Henninger and Associates, Iric. , for his coinments on this specific area. This motion was seconded by Trustee John Dobson and approved unanimously by the Com_n.ission. Chairman F-roehlich asked Director of Planni.ng F. Blake Ly~1ch to have Ntr. Gearge Beardsley cornment specifically on the following iter_ns: 1. Aesthetic value, 2. access ai1d service to the buildiilg ii1 relation with the lawer erzd of Bricicfe Street being closed to all vehicu?ar traffa.c, 3. safety factors - fire proteciion, srzow removal, sanitation collection and disposal, 4, density of occupancy on short term and long term housing in the eore area, 5. proper utilization of the tract lancl - opetz space. C4NSIDERATION AND RECOMMENDATION OF PULIS ANNEXATION Chairinan Froehlich gave a brief report of the prior eveizts reyarding this inatter and indicated that the Planning Commission felt that the aiznexation of this area should be in a logical fashion. Tlle Comnzission ielt that a major portion of the Vail Met-ropolitan Recreation District should be included in this annexation so that the town m.ay furnish necessary police protection and other municipal services. Mr. tiUarreil Pulis, Vai1, Colorado, indicated tlvat the Pu3.is, interests were con- cerzled witll any PlaLVZincs and Zoning restrictioiz t11at r~iight be placed on Bloclc 2 and that his development plan oi this area is not coinplete at this time. Coinmission rnember S. Davi.d Gorsuch stated that the Town and the Pl.anniizg Comnission was primarily interested in preventing the developxnent of any sub- standard areas throughout the Gore Valley. Fo1lowing a lengthy discussion on tnis matter the Planniny Col_nmission requested Plaiu-ling Di:rector F. Blake Lyizch to investigate tirith the Town's planning consultant on the possibility of an amlexa- tion agreemeiit between tile Town and the Pulis ulterests concerning the zoning of Biock 2. Chairrnan Froehiich siated that tiine did not perrLlit the discussion of the land use pla,n and the passible vacation of a portion of Mill Creek Circle and that this inattei would be discussed at a special meeting to be held during the week of July 31, 1937. tiUith no furiher business to caine before the Commission, a motion was made by Trustee John IXobson that this meeting be adjourned. Tliis. motioil was. seconded by S. David Gorsuch and passed unanimously on roll cail vote. The meeting was adjourned at 12:30 A. M. Respectfully submitted, APPROVAL OF MIIVUTES RoUert W. Parker Corpora'Le Secr.eta.ry Chaii rnan at Tl-me of Approval . . _ . _ July 18, 1967 VAZL PLANNING COMMISSION Vail, Colorado Sirs: It has been brought to our atten.tion that the Vail Planning Commission has reviewed and recommended the continued use of Traet B, Lot 5, Vail Village, lst filing, as a service area. Our file on this newly formed piece of land is over a year old when the Gallery, Inc. first bid on the land Survey dated 1966 (attached) was submitted at that time to Vail Associates. Price was set and plans were formed at some exp ense to us. We can well understand Vail disapproving architectural concepts which can be reetified but to now be informed that the land is not available after this time span is inconceivable. We implore the Commission to review once again the proposal ' as a projeet most appropriately suited for this partieular land mass that was formed in 1965 by the moving of Mill Creek. ; We must assume that the majority of all visitors who view Vail ~ from road, parking lot, or as guests in surrounding accommodations must take as their first impression the alley service area of the Gallery, Slifer and MeBride bu.ildings on what is considered the perzmeter of fihe Village proper. ~ The parking for future tenants is a definite problem wh.ieh we , hope to overcome by limiting the parking in the rear to a loading ' and unloading area only with no room for permanent parking and lease agreement. We are situated eloser to parking that any other apartment accommodation on Bridge or Gore Creek Drive. The Gallery intends to long term its units which will lessen the pressures of possible eongestion. ' If we face dedication of this trae-t land as a permanent easement , the following problems must be faced. Who will clear, landseape and mainfiain this large tract? Who is responsible for drainage and snow clearanee? Will the city constantly control this large tempting parking area that up to now is used by all bu-t the present tenants and suppliers? How will the largely unattractive but necessary rubbish areas be coneealed from adjacent property owners who must be considered and who have hoped for improvement? ......Continued ' VAIL PLANNING COMMISSION -2- July 18, 1967 The Gallery will not condone any enlargement of the service area. It is a blight on our many customers who dine on the outside deck of the Gallery, and who on one hand enjoy the lovely Gore Creek view but are appalled at the visable service area• It is our contention to create a more pleasing atmosphere and yet mainta.in the existing service area. Sincerely, ~ s ~ DEANE L. KNOX President Gallery, Inc. dk/vi att VAIL PLANNING AND ZONING COMMISSION Minutes of a Special Meeting Held on July 13, 1967 The Special Meeting of the Vaii Planning and Zoning Commission was called to order by Chairman W. E. Froehlich at 8:00 P. M., on Thur'sdayy July 13, 1967, in the Municipal Offices of the Town of Vail, Vail.; Colorado. Roll cal1 showed tha following members to be present: Uayor Charles E. Kindel W. E. Froehlich S. David Gorsuch Trustee John A.`Dobson Robert W. Parker Absent members: None Also present were Director of Planning F. Blake Lynch, and Recordi.ng Secre- ta-ry Ava Jane Sudbeck. APPROVAL OF MiNUTES - June 27, 1967 A motion was made by Robert W. Parker that the minutes of the Planning and Zoning Commission meetinc~ held on June 27, 1967 be approved as submitted to each member of the com?nission. This inotion was seconded by S. Da.vid Gorsuch and approved unanimously by the Commission. ADOPTIC3N OF BY-LAWS BY THE COMiVaSSION A motion was made by John A. Dobson tha.t the By-Laws of the Planning and Zoning Commission be approved as submitted to the com;nission. This mo- ti.on was seconded by S. David Gorsuch and passed unanimously on roll call vote. CONSIDERATION AND RECOMMENDATION ON ANNEXATION POLIGIES Planning Director F. Blake Lynch gave a brief report on the policies of annexation. Director Lynch also submitted a written report on the legal requirements covering annexation to be considered by the Town of Vail. Chairman Froehlich suggested that each inember of the commission review this report and that it be placed on the Agenda of the next scheduied meeting for decision. CONSIDERATION AND RECOMMENDATION OF ANNEXATION OF VAIL VILLAGE EIGHTH FILING Chairman Froehlich stated that at the Regular Meeting held an June 27, 1967 a petition for annexation was referred to the Commission for study, review and recommendation. Chairman Fraehlich statad that at that nieeting the Director of Planning was requested to contact NIr. Warren Pulis and to request that the annexation petition be expanded to include t,hat portion of ground owned by the Pulis interests lying north of the Vail Village 8th Filing, and that the 8th Filing be inclu!1ed in the Vail General Improvement I7istrict and that the reason for the Commission's recommendation on this: matter is that this expanded annex- ation would pravide more orderly development of the Town's boundaries and munici.pal services. Director of Planning F. Blake Lynch stated that he has re- ceived a letter from Mr. Pulis regarding this matter. This letter, da,ted July 11, 1967, addressed to the Town of Vail from M-2. Pulis is hereby made a part of these minutes. Mr. Pu1is explained that he did not object to annexation into the Vaii General L•.nprovement District and the Vail Fire Protection District. How- ever, Vlr. Pulis preferred to leave the original annexation papers an the 8th filing the same as previously presented. Paae 'Iwo Vail Pianning and Zoiiing Camn7ission - July 13, 1907 Mr. Pulis explained that the planning of this tract af ranch property will be done as one unit and that he would request tl-iat no additional property be annexed into the Town until he has had a chance to plan his entire area. Following a lengthy discussion on this matter a motion was made by Ma,yor Kindel that the Vail Planning and Zoning Com3-nission recommend to the Board of Trustees that the petition for annexation of Lots l through 9, Block l, Vai3 Village 8th Filing be approved subject to the same conditions and recomin.ezz- dations as pointed out in the June 27, 1967 minutes of the Commission. This motion was secondecl by Robert W. Parker and passed unanimously on ro11 call vote. The reasan for the Coinmission's recommendation is that this expanded annexation will provide a inore orderly development of the Town's boundaries and municipal services. Chairman Froeh1ic11 sucfgested that Mr. Warren Pulis be present at the next regular meeting af the Cominission, to discuss the proposed expanded annexation. DEANE KNOX PROPOSAL FOR THE GALLERY ENLARGEMENT Ma.yor Kindel explained that the Vaii Architectural Control Committee recelztly gave consideration to an addition for the present Gallery buiidin.g and that this addition to the Gallery would be constructed largely on what is now considered tract land, between the Gallery and Mill Creek. Kindel also explained that thi.s Tract land would have to be vacated by Vail Associates and that it woul.d have to be approved by all adjoining property ownei s. The proposed plan calls for iu'-ne si,/ apartment units for long term xental. This Commission thoroughly discussed the need for the preservation of tract land for recreational use for the owners of the land adjacent to Mill Creek and the Gallery. The Commission discu.eseu building line requirements and the fact additional requests may be following with the acquisitfon of a.dditioiza.l tract lands. Follovaing additional discussion on this inatter a motzon was nlade by Robert W. Parker that the Director of Planning, F. Blake Lynch, tivrite a letter to the Architectural Control Coin- mittee expressing the Plannincj Commission's opinions on the proposed expa.n- sion of the Gallery Building. The letter will include the following points: 1. That there be maintained sufficient boundaries for proper access to t13e stream for open space and recreational development, ~ 2, that there be provided adequate off-street parking for the existing rental aparti-nents and the nine additional proposed apartments, 3. that proper access for service vehicles be provided to the rear of the Clock Tol,ver, the Slifer Building and tlze Knox Building, so that the lower end of Bridge Street. could eventually be closed off to ali vehicu- 1ar traffic. 4. that the ComrLlission prefers to defer all decisions on tract land until aii ~ overall master- plaiz be developed by the Cominissioil. This motion was seconded bJ S. David Gorsuch and approved unanilnously on roll call vote by the Commission. Chairinan Froehlich stated that he woul.cl discuss this matter with iV1r. Deane Knox and 'uzvite him to the nexE regular meeting of the Commission ta discuss this inatter, CONSIDERATION OF A STGN ORDINANCE Director of Planning F. Slake Lynch submitted to the PlanningCommission a ~ proposed sign ordina.nce for review. Mr. Lynch discussed this sicJn ord'ulance ~ with the Commission in detaii. Following a lengthy discussion on this niatter ~ Chairman Froehlich sugc~ested fhat each nlen. ber of the Commission study this proposed ordinance and that it be placed on the Agenda of the next regular i meeting of the Commission for review and recoinmendation of the Board of 1 ruStees. ~ Page Three Vail Plarulhig and Zoning Commission - July 13, 1957 PROPOSED LAWHORN THEATRE Mayor Kindei explained that the Vail Architectural Control Cominittee recently gave consideration to a proposed theatre from hir. Kenneth Lawhorn, and that the Lativhorn proposa,l was scheduied to use a tract of land between the Night Latch and tile Wedei 1suz.w-u- t -p-a- "Ml~ Following a discussion on this matter a motion was inade by Trustee JoYuz A. Dobson that the Vai1 Planning and Zonina Col.1-rnission recognizes the need for a theatre as proposed, but that a decision a.s ta the location of such a theatre be deferred until certain planning and zonincf ordinances are in effect in the Tov,m of Vail. This motion was seconded by S. David Gorsuch ancl approved unanimously by the Cor<zmission. PROPOSED PUBLIC IMPROVEMENTS Trustee J'ohn A. Dobson r~lade a suggestion tllat there be additi.onal facilities provided during the winter such as a skatiny rink and a sledding area. Ro'aert W. Parker suggested that by using a wide plastic }.iner on the present tennis courts, a suitable location fo-r an ice skatuzg z ink would be provided. Following a discussion on this n-iatter, the Planning Comrnission recommendecl to the Board of Trustees that the Town consider a possibility of azistailulg facilities ior an ice skating riiak and sledding area in ~'~ee.with the Vail Metropolita~l Recreation District. `~Ov¢~°' Cha.irrnan Froehlich stated that there would be a Special Meeting held an Mon- ciay, Tuly 17, 1957 at 2:00 P. M. at the Loclge at Vai1, with the Architectural Control Committee to discuss several matters now pending before the Cora- misszon aasd to receive a presentation on la..nct use plan from Harznon, O'Doili-iel and Henninger and Associates, planners for tl1e Town of Vail. VJith no further business to come before the Conln7ission, a rnotion was rzade by Robert W. Parker that this meeting be adjourned. This inotion was seconded by S. David Gorsuch and passed unanimousl3T on i oIl call vote. 'I'he rneeting was adjourned at 11:15 P. M. Respectfully submitted, Robert Ud. Parker Carporate Secretary kPPROVAL OF 1VlINUTES Chairman at Time of Approval ~ , r VAIL PLRNNING PND 2.ONIlVG COMMISSION Minutes of a Regul.ar Meeting Held on 3une 27, 1967, The Town of Vaii The Regular Meeting of the Vail Planning and Zoning Commission was called to order liy Chairman W. E. Froelilich at 8:00 p.rn., on Tuesday June 27, 1967, in the Municipal Offices of the Town of Vail, Vail, Colorado. RoZl Cail showed tiie following members to be present: Mayor Charles E. Kindel W: E. Fraehliciz Robert W. Parker Absent: F. David Gorsuch and Trustee John A. Dobson Also present was I7irector o# Planning, F. Biake Lynch and Record- ing Secretary Ava Jane 5udbeck. APPROVAL OF MINUTES - March 14, 1967 With no requests for changes a Motion was made by Robert W. Parker that the Minutes be approved as submitted to each member of the Commission. This Motion was seconded by;IViayor C. E. Kindei and approved unanimously by the Commission. CONSIDERATION OF BY- LA WS FOR THE COMMISSION Chairman W. E. Froehlich read a suggested guide line for adoption. After diseussion a Motion was made by Robert Parker that the By-Lavcrs be adopted and a capy sent to each Member of the Com.mission far ratification by signature. The By-Laws wi1Z be pxesented for ratification at the next Regular Meeting. Mayor C. E. Kindel seconded the Motion and it was approveo by the Board. CONSIDERATION AND AEGONLMENDATION OF ANNEXATION (JF VAIL VII,LA GE EIGHTH FiLING - LOT . Z. THROUGH LUT 9 p. petition for annexatioa was submitted to the Board of Trustees of the Town of Vaii and the petition was referred to the Comnzission for study, review and xecommendation. Chairman Froeh2ich questioned the Director of Pianning xegarding our legal obligation on annexation. Director Blake Lynch informed the Commission that the Town Attorney had made the prelim- Page 2- Vaii.Planning and Zoning Gommission - June 27, 1967 inary sEudy.and had advised. us that with 10001o participation by the land owners the lengthy preparations are waived. Mayor Kindel indicated that the Planning Commission.should certainly review an annexation petition even though ther.e iS 1000/o participation, Chairman W. E. Froehlich brought to the attention of the Board that public hearings were a necessary part of annexation p.rocedur.e. O.ne should be heid be£ore the Planning Commission as well as one for the Board of Trustees since it is important that not aniy those who wish to annex be hear.d, but also those citizens in the Town who might be in favor or opposed to the annexation. Chairman Froehlich requested the Director of Planning to draft a memorandum clarifying the handling of annexations. Robert Parker asked if there was any way that we can legalZy bring this area into the Vail General Improvement District, The Bixector of Plan- ning was requested to contact the City Attorney for this information. Mr. Parker suggested that we base our recomrriendation to the Boaxd of Trustees on the stipulation that we annex only if there is participation in the Vail General Improvement District or else agree to a speciai road assessment. Nr. Parker indicaEed that the Town is setting a precedent to indicate that annexation be made subject to participation in our various Districts. Robert Parker brought before the Commission the question that since the Golf Course is included in the Town of Vail would there be any argument for including the contiguous portion of the. Golf Course, so if a misdemeanor takes piace on the golf course, we have jurisdiction; and that we rnay extend all municipal services to the area. We must be concerned that we protect the people who are paying for s.ervices which will be used by those being annexed. It would be most desirable when you look at this logically to some- 44y include ail the golf course within the Town limits. Another reason for the inclusion of the golf course including the Page 3- Vail Planning and Zoning Corrv.nission - June 27; 1967 stream in futur.e annexations is that the Towm can continue the I6gica3 exten-- siion of their zoning policy with regard to recreation. AnotheY reaomisiendation would be a nossibie second. outlet to the highway or Intersta.te Highway #70. Following a lengthy discussion on tltis matter and upon the recom- mendation.of our Planning Dir:ector's Memo dated June 27, 1967, a Motion was made: by Ma.yor Kinde3.that the Vail T'lanning and.Zoning Cnmmission recommend to the Board of Trustees that the petition for annexatian of Lots 1 through 9, Block l, Vail Villag-s 8th.FiTing, be approved, subject to the following; 1. Tlzat the annexation petition be expanded to include that portion o£ ground owned by the Pulis interests north of the existing Lots 1 through 9., Block 1, Vail Village 8th Filing, bounded on the east by a line between ' Lot 9 and Lot 10 and extending in a northerly direction to the S:) uth riglzt-of- way line of Interstate 70, thence continuing westeriy on the south'right-of-way line of Interstate 70;to the western boundary of the' Pulis Interests and thea in a sontherly direction along the westerly line. of the Pulis Interests to the nosthwest corner of Lot l, Block l, Vail Village Sth FiTing, and 2. that these Lots 1 through 9, Block l., Vail Village 8th Filing, be' included, if legally possible, into the boundaries of the Yaii General Improve- ment Distx-ict. 3. careful consideration should be given on future annexatioris in this general area for prouiding an access road to the south frontage road to Interstate 70, and, 4. . that there be coinmon boundaries of all.special improvement districts for the. Town of Vail. Thi_s Motion.was seeonded. by Robert i?arker. and passed unanimously' on r.oil.call vote-;by the Commission. The reason fox #he Gommis.sion':s recommendation.is. that this expandpd annexation wi1l provide a_ mar-e orderly developinent at the 'I'own's boundaries and serv'zce. Page 4- Vail Planning and Zoning Cornmission - June 27, 1967 CONSIDERATION PND RECONtMENDA'S'ION OF .P. REOUEST TC VACATE A. PORTIONOF iV1ILL CREEK CERCLE A request from Mr. Fitzhugh Scott to the Town cf Vail to vacate a portzon of Mill Greek Circle was referred to the Planning and Zoning Com= mission for study, review and recommendation. The Commi,ssion considers it essential that the Town of Vail main- tain the 40 foot right,-.of-way in this or any other location for reasons of public safe,ty .and convenience and therefore recommends that Scott contact the owner of qpposi#e land and see if the other owner can dedicate enough land to maintain the 40 foot right-of-way. If he is successful in doing this, the Planning ;Gommission will consider its request for vacation. The Planning Commission cannat ma.ke a recommendation an this request un#il complete information is received from: l. Engineer's recommendation. 2. A].} utilities. 3. Vaii Fire Protection I'iistrict. 4. Director of Pianning. r^ Motion was made that the Planning Commissian recomm,end to the Boaxd af Trustees that no action be taken untii further study has been made with regard to the following: 1. Engineex's zecommendation of the road and drainage. 2. A recominendation is received £xom all utilities. OTHER MA TTERS A. .~f'bVail Associates, Incorporated The Commission c3iscussed several areas in the Town where land might be purchased this year and would be built on next year, and, of course, be subject to the Town's zoning. Following a discussion on this matter, a Motion was made by Mayor Kindel that the Dixector of Planning be directed to write a letter to Vail lssociates, Incorporated, expressing the Commission's views and opinionp regarding this matter. This motion was seconded by Robert Parker and passed unanimously on roi2 ca21 vote. Page 5- Vail Planning and Zoning Cominission - June 27, 1967 B. Presentation of Land Use Plan by Harmon O'Donnel and Henninger & A s.sociates. Ctiairxnaa Froehlich and other Cominission members expressed concern that there h.as been considerable delay in the nresenta- tion by Harxnon, O'Donnel & Henninger & Associ.ates to the Town, of the proposed Land Use Plan. Following a lengthy discussion on this matter, a Motion was made by Robert Parker that the Director of Planning be directed to comrriunicate with the Commission's Planning Consultant, Harman, O'Donnel & Henninger & A.ssociates, and that he express the Coinmissions' concern on the extreme delay in the presentation of the Land Use Plan. This Motion was seconded by Mayor Kindel and passed unanimously on roJ.l cali vote. With no further business to come before the Cornmission, Robert Parker made a Motion to adjourn. It was seconded by C. E. Kindel and the Meeting adjourned at 12:00 midnight. Respectfully submitted, Robert W. Parker Corporate Secretary Ai'PROVAL dF iviINUTES Chairman at Time of 1Approvai VAIL PLAiV1ViNG AND ZOiVI.NG COMMISSIOIV Minutes of a Regular Meeting Held on March 14, 1967, The Town of Vail The Regular Meeting of the Vail Pl.anning and Zoning Commission was called to order by Chairman W. E. Froetilich at $:00 p, m. , on Tuesday, March 14, 1967, in the Municipal Offices of the Town of Vail, Vail, Golorado. Roll call showed the following members to be present: Mayor Charles E. Kindel W. E. Froehlich Trustee John r^.. Dobson F. David Gorsuch A.bsent: Rohert W. Parker F.lso present was Direct of Planning Blake Lynch. DISCU5SION ON PLANNING MLATTERS Ghairman Froehlich explained that this meeting was called to give consideration to planning matters of immediate concern in the core area, and to make recommendations to the Iand developers, Vail Associates, Inc,, and to the Vail ArchiEectural Control Committee. Chairman Froehlich stated that memoxandums had been received from Mayor Kindei and from Planning and 2oning Commissioner Robert Parker, both communicatinns dealing with the subject under discussion. Mayor Kinde2 presented his memorandum to the Commission. There fol- lowed a lengthy discussion on the Kindel cornmunication, and a thorough review of the Robert W. 1'arker memorandum. Whereupon, a motion was made by F. David Gorsuch that the Chairman of the Commission, together with the Dixector of Planning, draft a report to Vaii Associates, Inc., and to the Vail Frchitectural Gontrol Committee expressing the Commission's views, opinions, and concern on current planning for the core area; and requesting that Vail ?.ssociates and the .Eirchitectural Control Committee consider several recommendations of the Commission; and that said report be made a part of these minutes. This motion was seconded by Trustee Dobson and passed unanimously on roll call vote. Chairman Froehlich stated that, at the next regular meeting to be i ~ Page 2- Vaii Planning &Zoning Gommission ; M,arch 14, 1967 held on Tuesday, March 28, 2967, the Commission will review a planning proposal from Harman, C?'Donnell & Henninger, and that a presentation would be made by Mr. George Beardsley of that firm on past planning of Vail A ssociates, Inc. There being no further busineas to come before the Gommission at this time, a motion was made by Mayor Kindel that this rneet'ing be ' ad}ourned. This motion was seconded by F. David Gorsuch and passe@ unanimously on roll call vote. The meeting was adjourned at 14:20 v.m. Respectfully submitted. Robert W. Parker Corporate Secretary AFPROVAL OF MINUTES Chairm, 'an at Time of Approval t VAIL PLANNING AND ZONING COMMISSION Minutes of Snecial Meeting Hel.d on March 8, 1967, The Town of Vaii The Special Meeting of the Vaii Planning and Zoning Commission was called to order by Chairman W. E. Froehlich at 8:00 p.m. , on Wednesday, March 8, 1967, in the Municipal Offices of the Town of Vail, Vail, Colorado. Roll Call showed the foilowing members to be present: lYlayor Charles E. Kindel Trustee John A. Dobson VT. E. Froehlich Robert 1tJ . _°aricer Absent: F. David Gorsuch .Flso present were Director of Planning I31ake Lynch and Mr. George Beardsley from Harman, O'Donnell & Henninger. APPROVAL OF MINUTES - FEBRUARY 28, 1967 The I}irector of Planning, at the request of Chairman Froehlich, gave a brief sumnzary of the minutes. Following said summary, a motion was made by Robert Vi . Parker that the Minutes of the Organizational Meeting held on February 28, 1967, be approved as submitted to each member of the Coinxnission. This motion was seconded by Mayor Kindei and passed unani- mously on roll call vote. PRESENTATION OF PLANNING SERVICES OF HA.RMAN, O'DONNELL & HENNTNGER., INCORPORATED f{tex a brief introduction by Chairman Froehlich, the meeting was turned over to Mr. George Beardsley of Harma.n, O'Donnell & Henninger. Before proceeding to address the Board, Mr. Beardsley suggested that Ro`_ Parker, as a representative of Vail Associates, Inc., give a brief resume on the attitudes and goals advocated by Vail A_ssociates, Inc. Robert Parker addressed the Board, stating that Vail A ssociates, Inc., is desirous of working closely with the Commission and that, with a continued close relationship, all planning material would be made available to the Town of Vail at no cost. Following a discussion on this matter and a recomrnendation by Director of Planning Slake Lynch, a motion was made by Trustee Dobson i Page 2- Vail Planning & Zoning Coxsunission - March E, 1967 that, a conscious effort be made by the Board to review and discuss wi4h Vail Associates ali plans and regulations at an early stage of development, such review and discussion to be conducted in order to better cooxdinate all pianning and zoning in the Town of Vail. This motion was seconded by Mayox Kindel and bassed unanimously on roll call vote. Vlhereupon, Mr. Bcardsley gave a detailed synopsis of planning to , date and possible future nlanning by Vail Associates. Chairman Froehlich requested that the firm of Harman, O'Donnell & Henninger present to the Cornsnission a Aroposal on cost estimates for nlanning services, said proposal, together with a re-oort from that firm on their past planning studies for Vail, to be reviewed at a regular meeting of the Comrnission, to be held on March 28, 1967. OTHER MATTERS Chairman Froehlich explained that tlze next meeting of the Commis- sion would be held on Tuesday, Narch 14, 1967, at 8:00 p.m, , to discuss many of the imrnediate vlanning problems in the Vaii core area. Director of Planning Lynch suggested that each member submit notes for that sneeting on their opinions on planning and zoning. There being no further husiness to come before the Commission at this tixne, a Notion was made by Robert Vi, Parker that this meeting be adjourned. This lotion was seconded by Trustee Dobson and passed unani- mously on roll call vote. The Meeting was adjourned at ? 0:1 D,;), m. Respectfully submitted, Robert V: . Parker Corporate Secretary fiPPROVAL OF iVIiNUTES Chairman at Time of Ppproval ~ s. , i,- VA%L PLANNING AND ZONiNG COtvINfYSSION Minutes o£ the Organizationai Meeting tield February 28, 1967 The Organizational Meeting of the Vail P]anning and Zon4ng Commission was cailed to Order by Mayor Charles E. Kindel at 7;30 P. M. , on Tuesday, February 28, 1967, in the Municipal Offices of the Town af Vail., Vail, Colorado. Mayar Kinde2 stated that each member of the Vail Planning and Zoning Commission had received a copy of ths Notice of the Organazational Meeting and a copy of the A.genda. Ro31 ca21 showed the following members to ba nresenE: Mayor Charlas E. Kindel Trustee John A. Dobson F. David Gorsuch W. E. Froehlich Robert W. Paiker Absent: None A.lso present was Town Coordinator F. $lake Lynch and Ava 3ane Sudbeck, Secretary to the Town of Vail. Mayor Kindel stated that the following citizen members of the Vail Plann- ing and Zoning Cornmission were appainted by him for the followalg terms: F. David Gorsuch for a term of six (6) years ending on May i, 1972 W. E. Froehlich for a term of four (4) years ending on May 1970 Robert W. Parker for a term of two (2) years ending on May i, 1968 ELECTION OF OFFICERS OF PLA.NNING AND ZONING COMMISSION Mayor Kindel stated that the first oxder of business, as listed on the Agende, was to eiect of£icers of the Planning and Zorting Commission, which should consist of a Chairman, Vice-Chairman, and a Corporate Secretary. Foliowing a discussion on this ma,tter, a-motion. was rnade by Robert W. Parker that W. E. Froehlich be elected Chairman of the Commission for a term expiring on May 1, 1968. This Motion was seconded by F. David Gorsuch and passed unanimously on roil call vote. Whezeupon, W. F. Froehlich assurned the resnonsibi2ities of Chairman of the Comznission. Page 2- Ivlinutes of the Organizational Nieeting Heid on February 28, 1967 A motion was ma.de by Robert W. Parker that F. David Gorsuch be elected Vice-Chairman of the Commission fox a term expiring on May 1> 1968. This motion was seconded by Trustee John A. Dobson and passed unanimousiy on roll call vote. A motion was made by F. David Gorsucil that Robert W. Parker be elected Corporate Secretary of the Commission for a term expiring on May 1, 1968. This motion was seconded by Mayor Kindel and passed unanimously on roll ca21 vote. DETERMINATION OF DATE, HOUR ANb PLAGE OF REGULAR MEETINGS Chairman Froehlich explained that, due to the voluminous amount of work anticipated, the Comrnission should schedule two reguiar meetings each month. F'oliowing a discussion, a motion was made by Robert W. Parker that the Corzunission establish the second and fourth Tuesdays of each month, at the hour of 8:00 P. M. , as the regu2ar meetings of the Commission, and that these meetings be held in the Municipal Offices of the Town of Vail. This motion was seconded by F. David Gorsuch and passed unanimously on roll call vote. CONSIDERATION OF STAFF Chairman Froehlich explained that the implementations of the Commis- sion's ideas and resolutions would require someone to be available all the time. He explained that a Director of Planning should be appointed. Foliowing a discussion, a motion was made by Ivlayor Kindel that F. Blake Lynch be appointed to serve as Director of Planning and to serve at the pieasure of the Commission. This motion was seconded by Robert W. Paxker and passed unanimously on roll call vote. Ghairman Froehlich explained that it would be necessary for the Commis- sion to util.ize the staff of the Town of Vail> and that the Commission should appoint a Recording Secretary. Page 3- Minutes of the Organizational Meeting Held on February 28, 1967 Following a discussion on this matter, a motion was made by Mayor Kindel that ivlrs. llva Jane Sudbeck be appointed to serve as Recording Secre- tary of the Commission, and to serve at the pleasure o# the Commission. This moEion was seconded by David Goxsuch and passed unanunously on roll call vote. REVIEW OF PLANNING CONCEPTS AND PROCEDURES Chairman Froehiich called upon Director of Pianning Lynch to discuss planning concepts and procedures. Director of Planning Lynch gave a synopsis o£ the following items, with the recommendation that they receive immediate attention by the Commission: A. Land Use Plan Map of land use as it exists B. Master Plan or Gomprehensive Plan Overail plan is vital as a key to zoning and all pianning C. Development Code 2oning cade and subdivision regulations D. Fringe Area Concern (1) Annexation {2} Utilities . (3) Control throughout Gore Valley Director of Planning Lynch explained that, since time is limited and the work load substantiai, he wouid recommend the estabiishrnent of two committees, such as a Physical Planning Committee and a Planning Contxol C orrunitt e e . Following a discussion, Chairman Froehlich appointed Robert W. Parker as Chairman of the Physical Planning Comrriittee and David Gorsuch as Ghair- man of the Planning Control Committee, with Chairman Froehlich serving as a member of each committee and Director of Planning Siake Lynch serving as a member of each committee in an advisory capacity. Chairman Froehiich stated that these two committees will report and malce recommendations to the entire Planning and Zoning Commission. Page 4- Minutes of the Organizational Meeting Heid on February 28, 1967 REVIEW OF RELA'TIONSHIP WFTH THE VAIL ARCHITECTURAL CONTRUL COMMIT'TEE AND WITH PLANNiNG FIR.M OF HARMAN, O'DONNELL AND HENNINGER ~ Chairman Froehlich called on Director of Planning Blake Lynch to report on the Commission's relationship with the Vail Associates Architec- tural Control Com.mittee and possible relationship with their planning consul- tants, Harman, O`Donnell and Henninger. Director of Planning Lynch reported in detail on these two matters. Foilowing a discussion, Chairman Froehlich scheduled a Special Meeting of the Commission, to be held on W ednesday, March 8, 1967, at 8:00 P. M. , in the Municipal Of£ices of the Town of Vail, for the purpose of ineeting with Vail Associates' p3anning firm of Harman, O'Donnell and Henninger, and to consider any ather inatters which may be pending at that time. OTHER MATTER5 A. Budget Expenditures of the Planning and Zoning Commission Director of Planning Lynch explained that the Town's Annuai Budget contained $1, 000. 04 for the use of the Com.mission. Following a discussion, Robert W. Parlcer made a motion that the Vail Planning and Zoning Commissian request and recomrnend to the Board of Trustees that the $l, 000. 00 allocated for planning and zoning in the 1967 Annual Budget be placed at the disposal o# the Comrriission. This motion was seconded by David Gorsuch and passed unanimously on roil call vote. B. Proposed Planning and 2oning By-Laws Chairman Froehlich stated that consideration and adoption of the Vail Planning and Zoning Commission By-Laws would be placed on the agenda of the next meeting of the Commission. There being no further business to come before the Commission at this time, a motion was made by Trustee Dobson that this meeting be adjourned. R Page 5- Minutes of the Organizatzonal Meeting Held on February 28, 1967 This motion was seconded by David Gorsuch and passed unanixnously on roll cail vote. Tlie meeting was adjourned at 10:10 P. M. Respectfully submitte-~ ' Robert W. Parker Corporate Secretary APPROVAL OF MINUTES -4/, 1 ' %r"` Chairman at Time of Approval i