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HomeMy WebLinkAbout1998-1228 PECTHIS ITEM MAY AFFECT YOUR PROPERTY PUBLIC NOTICE NOTICE IS HEREBY GIVEN that the Planning and Environmental Commission of the Town of Vail will hold a public hearing in accordance with Section 12-3-6 of the Municipal Code of the Town of Vail on December 28, 1998, at 2:00 P.M. in the Town of Vail Municipal Building. In consideration of: A request for a minor exterior alteration in the CC2 Zone District, to allow for a balcony enclosure, located at 520 East Lionshead Circle, Unit 306/1-ot 5, Block 1, Vail Lionshead 1st Filing. Applicant: Robert Presson Planner: Allison Ochs The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office located at the Town of Vail Community Development Department, 75 South Frontage Road. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2356, Telephone for the Hearing Impaired, for information. Community Development Department Published December 11, 1998 in the Vail Trail. 4V TOWF:\everyone\pec\notices\98\122798 THIS ITEM MAY AFFECT YOUR PROPERTY PUBLIC NOTICE NOTICE IS HEREBY GIVEN that the Planning and Environmental Commission of the Town of Vail will hold a public hearing in accordance with Section 12-3-6 of the Municipal Code of the Town of Vail on December 28, 1998, at 2:00 P.M. in the Town of Vail Municipal Building. In consideration of: A request for a Type 11 Employee Housing Unit, at a proposed primary/secondary residence, located at 766 Forest Road / Lot 8, Block 2, Vail Village 6th Filing. Applicant: Nancy Adam, represented by Fritzlen Pierce Smith Architects Planner: Brent Wilson A request to amend the Vail Village Master Plan, regarding building height guidelines. Applicant: Zehren & Associates Planner: George Ruther A request for a minor subdivision of Lot 4, Spraddle Creek Estates, to revise the building envelope, located at 1094 Riva Glen/Lot 4, Spraddle Creek Estates. Applicant: Harvey Kinzelberg Planner: Jeff Hunt A request to amend the Town's "Public Accommodation" Zone District, Chapter 7 and amendments to Chapter 15, Gross Residential Floor Area (GRFA), Town of Vail Municipal t cde. Applicant: Johannes Faessler, represented by Braun Associates, Inc. Planner: George Ruther A request for a conditional use permit to allow for a professional office in the Austria Haus, located at 242 East Meadow Dr./ Part of Tract C., Block SD, Vail Village 16t Filing Applicant: Ginger Tofferi Planner: George Ruther A request for a major amendment to SDD #4, to allow for a fractional fee club and a change to the approved Development Plan, locatedat 1325 Westhaven Dr., Westhaven CondominiumCascade Village Area A. Applicant: Gerald L. Wurhmann, represented by Robby Robinson Planner: George Ruther A request for a worksession to discuss a proposed arena expansion at the Dobson Ice Arena, located at 321 East Lionshead Circle/ Lot 1, Block 1, Vail Lionshead 2nd Filing. Applicant: Vail Recreation District, represented by Odell Architects Planner: George Ruther A request for a major amendment to SDD #4, to allow for the use of the tennis facility for special events and conference facilities, located at 1300 Westhaven Dr. Cascade Village Area A. Applicant: Vail Cascade Hotel and Club, represented by Chris Hanen Planner: George Ruther Tot?,voxu ?, The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office located at the Town of Vail Community Development Department, 75 South Frontage Road. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2356, Telephone for the Nearing Impaired, for information. Community Development Department Published December 11, 1996 in the Vail Trail. 13 A PLANNING AND ENVIR0,"AI,1 NTAL COMMISSION Monday, December 28, 1998 AGENDA Proiect Orientation / LUNCH - Community Develooment Deoartment MEMBERS PRESENT Site Visits : 1. Kinzelberg -1094 Riva Glen 2. Austria Haus - 242 East Meadow Drive 3. Presson -- 520 E. Lionshead Circle Driver: George 14)1 12.00 P.M. 1:00 P.M. NOTE: If the PEC hearing extends until 6:00 p.m., the board will break for dinner from 6:00 - 6:30 p.m. Public Hearinq -:Town Council Chambers 2:00 p.m. 1. A request for a Type Il Employee Housing Unit, at a proposed prima, ?/secondary residence, 1--fed at 765 Forest P ad t Lot 8, Block 2, Vail Village 6t Filing. Applicant: Nancy Adam, represented by Fritzlen, Pierce, Smith Architects Planner: Brent Wilson 2. A request for a minor subdivision of Lot 4, Spraddle Creek Estates, to revise the building envelope, located at 1094 Riva Gies „'Lot 4, Spraddle Creek Estates. Applicant: Harvey Kinzelberg Planner: Jeff Hunt 3. A request for a conditional use permit to allow for a professional office in the Austria Haus, located at 242 East Meadow Dr./ Part of Tract C., Block 5D, Vail Village 1't Filing. Applicant: Ginger Tofferi Planner: George Ruther 4. A request for a major amendment to SDD #4, to allow for the use of the tennis facility for special events and conference facilities, located at 1300 Westhaven Dr. Cascade Village Area A. Applicant: Vail Cascade Hotel and Club, represented by Chris Hanen 40 Planner: George Ruther roM& 1 MEIVIBERS ASSENT 5. A request for a minor alteration in the CC2 Zone District, located at 520 E. Lionshead Circle / Lionshead Center Condominium x#306. Applicant: Robert Presson Planner: Allison Ochs 6. A request to amend the Town's "Public, Accommodation" Zone District, Chapter 7 and amendments to Chapter 15, Gross Residential Floor Area (GRFA), Town of Vail Municipal Code. Applicant: Johannes Faessler, represented by Braun Associates, Inc. Planner: George Ruther TABLED UNTIL JANUARY 11, 1999 7. A request for a major amendment to SDD 4, to allow for a fractional fee club and a change to the approved Development Plan, located at 1325 Westhaven Dr., Westhaven CondominiumCascade Village Area A. Applicant: Gerald L. Wurhmann, represented by Robby Robinson Planner: George Ruther TABLED UNTIL JANUARY 11, 1999 8. A request for a worksession to discuss a proposed arena expansion at the Dobson Ice Arena, located at 321 East Lionshead Circle/ Lot 1, Mock 1, Vail Lionshead 2nd 17"-M- Applicant: Vail Recreation District, represented by Odell Architects Planner: George Ruther TABLED UNTIL JANUARY 11, 1999 o A rpr,l,P?,,t to amend the Vail Tillage Paster Plan, regarding building height guidelines, Applicant: Zehren & Associates Planner: George Ruther WITHDRAWN U. information upaere 11. Approval of December 14, 1998 minutes. The applications and information about the proposals are available for public inspection during regular office hours in the project planner's Community Development Department, 75 South Frontage Road. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published December 25, 1998 in the Vail Trail 2 PLANNING AND ENVIRONMENTAL COMMISSION Monday, December 28, 1998 FINAL AGENDA Praiect Orientation / LUNCH - Communitv Develooment Department MEMBERS PRESENT Greg Moffet John Schofield Galen Aasland Diane Golden Ann Bishop Tom Weber Site Visits : 1. Kinzelberg - 1094 Riva Glen 2. Austria Haus - 242 East Meadow Drive 3. Presson - 520 E. Lionshead Circle Driver: George ?o NOTE: If the PEC hearing extends until 6:00 p.m,, the board will break for dinner from 6:00 - 6:30 p.m. 12:00 p.m. 1:00 P.M. Public Hearinq - Town Council Chambers 2:00 p.m. 1. A request fora Type 11 Employee Housing Unit, at a proposed primarylsecondary residence, located at 765 Forest Road / Lot 8, Block 2, Vail Village 6f Filing. Applicant: Nancy Adam, represented by Fritzlen, Pierce, Smith Architects Planner: Brent Wilson MOTION: Ann Bishop SECOND: Diane Golden VOTE: 5-0-1 (Tom Weber recused) APPROVED WITH 1 CONDITION: 1. Prior to the issuance of a building permit, the applicant shall submit a Type II EHU deed restriction to the Town of Vail Department of Community Development. This document will be recorded at the Eagle County Clerk and Recorder's Office and will require that the employee housing unit be permanently restricted for employee housing. ?y TOWN OFV MEMBERS ABSENT Brian Doyon l 2. A request for a minor subdivision of Lot 4, Spraddle Creek Estates, to revise the building envelope, located at 1094 Riva Glen/Lot-4, Spraddle Creek Estates. Applicant: Harvey Kinzelberg Planner: Jeff Hunt MOTION: John Schofield SECOND: Diane Golden VOTE: 6-0 APPROVED WITH 1 CONDITION: 1. That prior to the PEC chairperson signing the amended plat, the applicant shall submit to the Town of Vail Department of Community Development, a letter of approval to amend the building envelope on Lot 4, from the Spraddle Greek Architectural Control Committee. 3. A request for a conditional use permit to allow for a professional office in the Austria Haus, located at 242 East Meadow Dr./ Part of Tract C., Block 5D; Vail Village 1st Filing. Applicant: Ginger Tofferi Planner: George Ruther MOTION: John Schofield APPROVED SECOND: Diane Golden VOTE: 6-0 4. A request for a major amendment to SDD #4, to allow for the use of the tennis facility for special events and conference facilities, located at 1300 Westhaven Dr. Cascade Village Area A. Applicant: Vail Cascade Hotel and Club, represented by Chris Hanen Planner: George Ruther MOTION: John Schofield SECOND: Ann Bishop VOTE: 6-0 APPROVED FOR RECOMMENDATION TO TOWN COUNCIL WITH 1 CONDITION: That the applicant meet with the Town staff, prior to implementing and utilizing the tennis facility for special events and/or conference facilities, to determine a mutually agreed upon circulation plan for loading and delivery. The circulation plan shall be implemented prior to the use of the space. 5. A-request for a minor alteration in the CC2 Zone District, located at 520 E. Lionshead Circle / Lionshead Center Condominium #306. Applicant: Robert Presson Planner: Allison Ochs MOTION: Ann Bishop SECOND: Diane Golden VOTE: 6-0 APPROVED 6. A request to amend the Town's "Public Accommodation" Zone District, Chapter 7 and amendments to Chapter 15, Gross Residential Floor Area (GRFA), Town of Vail Municipal Code. Applicant: Johannes Faessler, represented by Braun Associates, Inc. Planner: George Ruther TABLED UNTIL JANUARY 11, 1999 2 7. A request for a major amendment to SDD #4, to allow for a fractional fee club and a change to the approved Development Plan, located at 1325 Westhaven Dr., Westhaven CondominiumCascade Village Area A. Applicant: Gerald L. Wurhmann, represented by Robby Robinson Planner: George Ruther TABLED UNTIL JANUARY 11, 1999 8. A request for a worksession to discuss a proposed arena expansion at the Dobson Ice Arena, located at 321 East Lionshead Circle/ Lot 1, Block 1, Vail Lionshead 2nd Filing.. Applicant: Vail Recreation District, represented by Odell Architects Planner: George Ruther TABLED UNTIL JANUARY 11, 1999 9. A request to amend the Vail Village Master Plan, regarding building height guidelines. Applicant: Zehren & Associates Planner. George Ruther WITHDRAWN 10. Information Update 11. Approval of December 14, 1998 minutes. The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office located at the Town of Vail Community Development Department, 75 South Frontage Road. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department • 3 MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: December 28, 1993 SUBJECT: A request for a conditional use permit to allow for a Type 11 employee housing unit located at 765 Forest Road / Lot 8, Block 2, Vail Village 6th Filing. Applicant: Nancy Adam represented by Fritzlen Pierce Smith Architects Planner: Brent Wilson 1. ,DESCRIPTION OF THE PROPOSED USE In September and December of 1992, the Town Council passed Ordinances 9 and 27, Series of 1992, to create Chapter 12-13 (Employee Housing) which provides for the addition of Employee Housing Units (EHUs) as permitted or conditional uses within certain zone districts. The definition in that ordinance states: Section 12-2-2 "Employee Housing Unit (EHU) shall mean a dwelling unit which shall not be leased or rented for any period less than thirty (30) consecutive days, and shall be rented only to tenants who are full-time employees of Eagle County. EHUs shall be allowed in certain zone districts as set forth in Section 12-13 of this Code. Development standards for EHUs shall be as provided in 12.13 - Employee Housing. For the purposes of this Section, a full-time employee shall mean a person who works a minimum of an average of thirty (30) hours per week. There shall be five (5) categories of EHUs: Type I, Type II, Type III; Type IV, and Type V. Provisions relating to each type of EHU are set forth in Chapter 12-13 --Employee Housing of this Code." The applicant is proposing a Type 11 employee housing unit on a portion of the lower level of a new primary/secondary residence. The employee housing unit will be approximately 434 square feet in size and will include one bedroom, one bathroom, a full kitchen and living area. One enclosed parking space will also be provided for the EHU. As described in more detail later in this memorandum, the applicant is proposing to utilize 434 square feet of the 500 square foot EHU credit allowed in conjunction with the development of the employee housing unit. U TOWNOFYACG II. ZONING ANALYSIS AllowedlReouired oer P1S zoning Site Area: 16,901 sq. ft. Height: 33 feet *GR1=A: 5,290 sq. ft. Site Coverage: 3,380 sq. ft., or 20% Landscaping: 10,141 sq. ft., or 60%. min. Parking: 6 required Setbacks: Front: 20' Side: 15' Side: 15' Rear: 15750' (Gore Creek) i Prooosed Development Same 32 feet 5,245 sq. ft. 3,126 sq. ft., or 18.5% Approx. 12,525 sq. ft., or 74% 8 proposed 20' 15'- west 16- east 35'165+' *This figure includes two 425 square foot credits plus a 500 square foot EHU credit. III. CRITERIA AND FINDINGS Upon review of Section 12-16 - Conditional Use Permits, the Community Development Department recommends approval of the conditional use permit based upon the following factors: A. Consideration of Factors: Before acting on a conditional use permit application, the Planning and Environmental Commission shall consider the factors with respect to the proposed use: Relationship and imoact of the use on the development obiectives of the Town. When the Town Council adopted the Town of Vail Affordable Housing study on November 20, 1990, it recognized a need to increase the supply of locals/employee housing units. The Town encourages EHUs as a means of providing quality living conditions and expanding the supply of employee housing for both year-round and seasonal local residents. The proposed unit will have a positive impact on the Town's rental housing needs. 2. The effect of the use on light and air. distribution of population. transportation facilities. utilities. schools. narks and recreation facilities. and other Dublic facilities needs. E 2 Staff believes that there will be little impact from the proposed Type II EHU on light, air, population, transportation, utilities, schools or parks. 3. Effect upon traffic with Darticular reference to conaestion. automotive and oedestrian safety and convenience. traffic flow and control. access. maneuverability. and removal of snow from the street and oarkina areas. One additional vehicle is anticipated in association` with this EHU. Staff, feels that this would be an insignificant impact on the above-referenced criteria. 4. Effect uoon the character of the area in which the orooosed use is to be located, including the scale and bulk of the proposed use in relation to surroundino uses. The scale and bulk of this proposed structure is very similar to those in existence in the surrounding neighborhood. Since the proposed employee housing unit will be located within the primary/secondary residence, staff believes this EHU will not significantly impact the scale and bulk of this project in relation to surrounding uses. 5. EmDlovee Housina Units may be allowed as a conditional use in those zone districts as specified by Section 12-13 of the Mail Municioal Code. M21oyee Housing and shall be subject to the followino conditions: a. It shall be a conditional use in the Sinale-Family Residential. Two- Family Residential and Primarv/Secondary Residential zone districts. The subject property is zoned Primary/Secondary Residential. b. It shall be oermitted only on lots which comDly with minimum lot size requirements of the zone district in which the lot is located. At 15,901 square feet in size, this lot meets the minimum lot size requirements in the Primary/Secondary zone district. C. It shall be located within. or attached to. a sinale-family dwellinq or be located within. or attached to. a two-family dwellinq, Dursuant to Section 12-11-50) - Desian Guidelines Duplex and Primarv/Secondary Develooment. It may also be located in. or attached to. an existing oaraae Drovided the aaraoe is not located within anv setback. and further orovided that no existing garkina required by the Town of Vail MuniciDal Code is reduced or eliminated. E 3 This Type II EHU will be located within the proposed primary/secondary residence. However, it will maintain a separate entrance and will not be accessible from the interior of the primary or secondary units. d. It shall not be counted as a dwellino unit for the purposes of calculating density. However. it shall contain kitchen facilities and a bathroom. as defined in Chaoter 12-2 - Definitions of the Vail Municioal Code. It shall be permitted to be a third dwelling unit in addition to the two dwellino units which may already exist on the lot. On1v one Tvpe 11 EHU shall be allowed per lot. The proposed EHU will be a third dwelling unit on the site. It contains a full kitchen and full bathroom facilities. e. It shall have a GRFA not less than three hundred (30(3) sauare feet. nor more than nine hundred (900) sauare feet. An applicant. however. shall be permitted to apply to the Communitv Development Department of the Town of Vail for additional GRFA not to exceed five hundred (500) souare feet to be used in: the construction of the EHU. The aoolicant shall submit an aoplication for the additional GRFA on a form provided by the Communitv Development Department. Aooroval or denial of the reouest shall be made by the Desion Review Board in accordance with Section12-13-5. If an applicant obtains Design Review Board aooroval for 500 sauare feet of additional GRFA for the EHU. he or she shall not be entitled to receive additional GRFA oursuant to Chapter 12-15 - Additional Gross Residential Floor Area of this Code for either unit on the lot. If an applicant obtains Design Review Board approval for not more than 250 souare feet of additional GRFA for the EHU, he or she shall be entitled to receive additional GRFA pursuant to Chanter 12-15 - Additional Gross Residential Floor Area of this code for one dwelling unit on the lot. The EHU will be 434 square feet in size. The applicant has submitted an application for 500 square feet of additional GRFA utilizing the code provision that allows for the use of 250's "up front" when creating a new Type II EHU. The unused portion of this GRFA (66 square feet) may not be allocated to the other units. No additional 250's will be allowed on this property. It shall have no more than two bedrooms. The proposed Type If EHU includes one bedroom and therefore complies with this requirement. • 4 g. No more than two (2) adults and one (1) child not older than sixteen (16) nears of aae shall reside in a one (1) bedroom Tvoe ,11 EHU. No more than two (2) adults and two (2) children not older than sixteen (16) nears of aae shall reside in a two (2) bedroom Tvoe li EHU. Since this unit is a one-bedroom Type ii EHU, the first section of this regulation will apply. h. Each Tvoe 11 EHU shall be reouired to have no less than one (1) ,parkina soace for each bedroom located therein. However. if a one (1) bedroom Type 11 EHU exceeds six hundred (600) square feet. it shall have two (2) oarkina soaces. All oarkino spaces reouired by this Code shall be located on the same lot or site as the EHU. If no dwelling exists upon the property which is Drooosed for a Tvoe 11 EHU at the time a building oermit is issued. or if an existino dwellina is to be demolished and replaced by a new dwelling. not less than one (1) of the oarkina spaces reauired by this oaraaraoh shall be enclosed. A 300 square feet GRFA credit shall be allowed for the construction of one enclosed oarkino space for the Tvoe 11 EHU. Since this project is a demolition/rebuild, the applicant must provide one enclosed parking space for the proposed EHU. The plans submitted for this application show a walkway providing direct access between the EHU and one of the enclosed parking spaces. B. Findinas: The Planning and Environmental Commission shall make the following findings -before granting a conditional use permit for an Employee Housing Unit: That the proposed location of the use is in accord with the purposes of Section 12-13 (Employee Housing) and the purposes of the district in which the site is located. 2. That the proposed location of the use and the conditions under which it would be operated or maintained would not be detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. 3, That the proposed use would comply with each of the applicable provisions of Section 12-18 (Conditional Use Permits) of the Vail Municipal Code, 0 5 IV. STAFF RECOMMENDATION 0 The Community Development Department recommends approval of this application for a Type II Employee Housing Unit, based on the following findings; That the proposed location of the use is in accord with the purposes of Section 12-13 (Employee Housing) and the purposes of the district in which the site is located. 2. That the proposed location of the use and the conditions under which-it would be operated or maintained would not be detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. 3. That the proposed use would comply with each of the applicable provisions of Section 12-18 (Conditional Use Permits) of the Vail Municipal Code. If the Planning and Environmental Commission chooses to approve this application, the Community Development Department recommends the following condition: Prior to the issuance of a building permit, the applicant shall submit a Type 11 EHU deed restriction to the Town of Vail Department of Community Development. This document will be recorded at the Eagle County Clerk and Recorder's Office and will require that the employee housing unit be permanently restricted for employee housing. Please note that under Section 12-16 of the Town of Vail Municipal Code, the approval of a conditional use permit shall lapse and become void if a building permit is not obtained and construction not commenced and diligently pursued toward completion, or the use for which the approval has been granted has not commenced within two years from when the approval becomes final. Ceveryone/peclmemosl98/AdamEHU 6 zor) f ?100, Ile a4m f ?&L err-- :`.? ? ? ?. ..?';::? '? ? ?- ?' 6#04 6102 6#tge 6#to! 6'10 1 6#111 J 6#!14 1---- ...., ----- 06#06 .6106 alto O LOT 7 0:.,___ -?- --.--.-.. .......... ____.._. -----.•...?.. ? „'fi..? -_ ?.. _.. - ------------ ! ? PLAN ow Now A 4.0 1 C z Z3 FRITZLEN PIERCE SMITH ARC"IT#CT•f *AII\ A?ala1 MA a1?M WORiM i li it am ( m.vW 1 f 1 t ? -++i i-ff +++++r ?Y f•'•tr++++++. ? i f•f•f•f•+•+•f f r f 1 ! I f?1 r..r -} f _ f•i- .t- ff+ -0.f4"?"f'.? s . " ! ? / ;i-:,f'•+•'; }_?; f ?ef+f ff+++ft-S•? ? - 1 I { ? +.+•f f + ftf f f + f -F- f ? f 'fif?i •f%t?? f : 7 i i ' " •' ai'-}ivy'. ?,; , ? / X01 w f ffiz \ f t t ?. t c off cl i Z3 FRITZLEN PIERCE° SMITH ANCM{tl CT! L©YCFt LEL PLAN = SCALE, 1/4'- 1'-0' - IA201 I oI U ? ctl ;F. 23 FRITZIEN PIERCE SMITH Al C.X{TICTS ?avvr?s rr.« .arwit ?+r+w. ?rrw? wwa`a • . w. Oft Ommr"L w1 z c# zi FRITZLEN PIERCE SMITH AIt CMITICTt iQ ?j rtivl+Ylra. W.a U!1 i Pt LEVEL i LAN wi w Wo" VW . IW I A2051 0 MEMORANDUM, TO: Planning and Environmental Commission FROM: Community Development Department DATE: December 28, 1998 SUBJECT: A request for a minor subdivision, to revise the building envelope, located at 1094 Riva Glen/Lot 4, Spraddle Creek Estates. Applicant: Harvey Kinzelberg, represented by Mike Hamberg of Cortle Graybeal Yaw Architects, Ltd. Planner: Jeff Hunt DESCRIPTION OF THE REQUEST The applicant, represented by Mike Hamberg is requesting a minor subdivision to revise the building envelope platted on Lot 4, Spraddle Creek Estates Subdivision. The existing envelope is 15,202 sq ft. The proposal would expand the northwest portion of the envelope by about 1,200 sq ft (or about 8%); and reduce the southwest portion of the envelope by an equal is amount; resulting in no net change in the size of the envelope; see attached plan. The proposal is intended to facilitate the siting of a new residence. A conceptual site plan of the residence has been submitted; for your information, however, this proposal is only for a minor subdivision. 11. BACKGROUND The Spraddle Creek Estates Subdivision is zoned Hillside Residential (HR), and is generally located northeast of the main Vail roundabout. The Planning and Environmental Commission (PEC) approved the final plat for the Spraddle Creek Estates on February 11, 1991. The final plat illustrates the location of site specific building envelopes for the fourteen sites within the subdivision boundaries. On July 28, 1997, the PEC approved a minor subdivision request to revise the building envelope on the subject lot. The proposal was intended to facilitate access to both the subject lot and the neighboring lot 3 to the south. III. MINOR SUBDIVISION CRITERIA One basic premise of subdivision regulations is that the minimum standards for the creation of a new lot must be met. Although this building envelope amendment involves a minor replatting of an existing lot, there is no other process for review of such a request other than the minor subdivision process. As a result, this project will be reviewed under the same criteria, pursuant LJ f:\eve ryo n e\ pec\m e m os\98\K i nze I b e TOWN OF VAi to Title 13 of the Town of Vail Municipal Code. The review criteria to be considered by the PEC for a minor subdivision application are as follows: A. Lot Area The Town of Vail Municipal Code indicates that the minimum lot or site area for a property located within the Hillside Residential Zone District, shall be 21,780 sq. ft. (112 acre) of buildable area. The Municipal Cade defines "b.uildable are as any site, lot, parcel or any portion of it, which does not contain designated floodplain, red hazard avalanche, or areas in excess of 40% slope. S. Frontaae The Vail Municipal Code requires that lots in the Hillside Residential Zone District have a minimum frontage of 50'. C. Site Dimensions The Vail Municipal Code requires that each site be of a size and a shape capable of enclosing a square area of 80' on each side, within its boundaries. STAFF RESPONSE: Lot 4 currently meets these zoning requirements. The proposal would not affect compliance with these requirements. The second set of criteria to be considered with a minor subdivision request, as outlined in the subdivision regulations, is as follows: "The burden of proof shall rest with the applicant to show that the applicant is in compliance with the intended purpose of this Chapter, the zoning ordinance and other pertinent regulations that the PEC deems applicable. Due consideration shall be given to the recommendations by public agencies, utility companies and other agencies consulted under Section 13-3-3C. The PEC shall review the application and consider its appropriateness in regard to Town policies relating to subdivision control, densities proposed, regulations, ordinances and resolutions and other applicable documents, environmental integrity and compatibility with the surrounding land uses ..., [and] effects on the aesthetics of the Town." STAFF RESPONSE: The proposal would not have any significant impact on any of the above. The third set of criteria to be considered with a minor subdivision request, as outlined in the subdivision purpose statement are as follows: To inform each subdivider of the standards and criteria by which development f:\everyone\pec\memos\98\Kinzelbe 2 and proposals will be evaluated and to provide information as to the type and extent of improvements required. 2. To provide for the subdivision of property in the future without conflict with development on adjacent property. 3. To protect and conserve the value of land throughout the municipality and the value of buildings and improvements on the land. 4. To insure that subdivision of property is in compliance with the Town Zoning Ordinance, to achieve a harmonious, convenient, workable relationship among land uses, consistent with municipal development objectives. b. To guide public and private policy and action in order to provide adequate and efficient transportation, water, sewage, schools, parks, playgrounds, recreational and other public requirements and facilities and generally to provide that public facilities will have sufficient capacity to serve the proposed subdivision. 6. To provide for accurate legal descriptions of newly subdivided land and to establish reasonable and desirable construction, design standards and procedures. 7. To prevent the pollution of air, streams, and ponds, to assure adequacy of drainage facilities, to safeguard the water table and to encourage the wise use 110 and management of natural resources throughout the municipality in order to preserve the integrity, stability, and beauty of the community and value of the land. STAFF RESPONSE: Staff believes the proposal complies with the above criteria. Specifically, the proposal would not result in any conflicts with adjacent properties or public facilities, and the proposal would not result in any greater significant impacts to natural resources. IV. STAFF RECOMMENDATION Staff recommends approval of the applicant's request for a minor subdivision to amend the platted building envelope on Lot 4, Spraddle Creek Estates Subdivision, subject to the following finding: That the request has met the criteria and requirements of Title 13 of the Town of Vail Municipal Code. The recommendation for approval is subject to the following condition: That prior to the PEC chairperson signing the amended plat, the applicant shall submit to the Town of Vail Department of Community Development, a letter of approval to v f:\everyo ne\pec\memos\98\Ki nze lbe amend the building envelope on Lot 4, from the Spraddle Creek Architectural Control Committee. f: \everyonelpectmemos1981Kinzelbe ?i ?l 00 IS A e t,?t _? r a .? yam,,, c (j, J I r w vo c9 BUILDING ENVELOPE ?Ro y O 1n?.2g REVISED ENVELOPE 15202 SO. FT (PLATTED ENVELOF 15202 SQ. F-1. I-- )75?7a1 S 839°01'35" ,W r/ 20.0 DITCH ,s ?o / f MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: December 28, 1998 SUBJECT: A request for a conditional use permit to allow for the operation of a "professional office" within Special Development District # 35 / Austria Haus, located at 242 East Meadow Drive/Part of Tract C, Block 5-D, Vail Village First Filing. Applicant: Johannes Faessler & Ginger Tofferi, representing TofFeri/Faessler Real Estate Planner: George Ruther DESCRIPTION OF THE REQUEST The applicants, Johannes Faessler and Ginger Tofferi, owners ofTofferi/Faessler Real Estate are requesting a conditional use permit to allow for the operation of a professional office within the Austria Haus Hotel & Club. The proposed real estate office would be located on the first floor at the west end of the building in an existing space comprising approximately 725 square feet. The applicant's real estate office is currently located on the first floor of the Swiss Chalet at 62 East Meadow Drive. II. BACKGROUND According to the Official Zoning Map of the Town of Vail, the applicant's property is located within Special Development District #35, Austria Haus. The underlying zoning for the district is Public Accommodation (PA). The permitted, conditional and accessory uses allowed within the district are prescribed in Sections 12-7A-(2-4) of the Zoning Regulations. According to the Zoning Regulations, "professional and business offices" are conditional uses subject to the issuance of a conditional permit in accordance with Chapter 16 of the Zoning Regulations. Section 12-7A-1 of the Zoning Regulations identifies the purpose of the Public Accommodation Zone District. According to Section 12-7A-1, the Public Accommodation Zone District is intended to, "provide sites for lodges and residential accommodations for visitors, together with such public and semi-public facilities and limited professional offices, medical facilities, private recreation, and related visitor oriented uses as may appropriately be located in the same district. The Public Accommodation District is intended to ensure adequate light, air, open space, and other amenities commensurate with lodge uses, and to maintain the desirable resort qualities of the District by establishing appropriate site development standards. Additional fAevetyone\pec\memosM\thHfty4 1 %AIL TON nonresidential uses are permitted as conditional uses which enhance the nature of Vail as a winter and summer recreation and vacation community, and where permitted are intended to function compatibly with the high density lodging character of the District. The Public Accommodation District is intended to provide sites for lodging units at densities not to exceed twenty five (25) dwelling units per acre. (Ord. 30(1977) § 7: Ord. 8(1973) § 7.100)." As previously mentioned, a "professional or business office" shall be allowed in the Public Accommodation Zone District subject to the issuance of a conditional use permit in accordance with Chapter 16 of the Zoning Regulations. Pursuant to Section 12-16-1 of Chapter 16, the purpose of a conditional use permit is, "In order to provide the flexibility necessary to achieve the objectives of this Title, specified uses are permitted in certain districts subject to the granting of a conditional use permit. Because of their unusual or special characteristics, conditional uses require review and evaluation so that they may be located properly with respect to the purposes of this Title and with respect to their effects on surrounding properties. The review process prescribed in this Chapter is intended to assure compatibility and harmonious development between conditional uses and surrounding properties and the Town at large. Uses listed as conditional uses in the various districts may be permitted subject to such conditions and limitations as the Town may prescribe to ensure that the location and operation of the conditional uses will be in accordance with development objectives of the Town and will not be detrimental to other uses or properties. Where conditions cannot be devised to achieve these objectives, applications for conditional use permits shall be denied. (Ord. 8(1973) § 113.100).» CONDITIONAL USE PERMIT REVIEW CRITERIA AND FINDINGS The review criteria and findings for a request for a conditional use permit are outlined in Section 12-16-6 of the Zoning Regulations. Upon review of Section 12-16-6, the Community Development Department recommends approval of the conditional use permit request to allow for a real estate office (professional and business office) in the Austria Haus Hotel & Club, located at 242 East Meadow Drive. A. Before acting on a conditional use permit application, the Planning & Environmental Commission shall consider the following factors with respect to the proposed use: 1. Relationship and impact of the use on development objectives of the Town The applicant is proposing to convert approximately 725 square feet of existing retail space to real estate office space on the first floor of the Austria Haus Hotel & Club. According to the purpose statement of the Public Accommodation Zone District, in part, the district is intended to provide sites for lodging development for our guests and visitors, together with limited professional and business offices. The total allowable retail square footage in the Austria Haus is 5,402 square feet. Based on the total allowable square footage of retail space, the applicant is proposing to convert only 13% of the allowable area to professional office space. f: \everyo nelpeclmemos198\thrifty4 The retail space that is proposed to be converted is located on the west end of the building. The space on the west end is the least visible and most remote of all the retail spaces within the Austria Haus from the pedestrian way along East Meadow Drive. The Staff believes that the proposed use would have no negative impacts on the existing use or the development objectives of the Town 2. Effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facilities needs. Staff believes that the proposed request for a conditional use permit would have no negative effects on the above-described criteria. 3. Effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking areas. The conversion of 725 square feet of retail space to professional office will have an impact on the number of required parking spaces in the Austria Haus Hotel & Club. The parking requirement for retail/commercial use is one space per 300 square feet of floor area while the parking requirement for office use is one space per 250 square feet of floor area. Due to the increase in parking requirement, the applicant will be required to provide one additional parking space on-site. The applicant has proposed to meet the increased requirement by providing one additional valet parking space in the existing underground parking structure. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. While the Town encourages commercial/retail uses on the first floor of buildings in the vicinity of the Town's commercial core areas, we do recognize that the Public Accommodation Zone District allows a limited amount professional office uses. In the case of the Austria Haus Hotel & Club, only 13% of the allowable retail floor area will be utilized for office space.- Staff believes that the proposed request for a conditional use permit would have no negative effects on the above-described criteria B. The Planning and Environmental Commission shall make the following findings before granting a conditional use permit: 1. That the proposed location of the use is in accordance with the purposes of this Title and the purposes of the district in which the site is located. 2. That the proposed location of the use and the conditions under which it would be operated or maintained will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. 3. That the proposed use will comply with each of the applicable provisions of this Title. f: \everyone\pec\memos1981thrifty4 IV. STAFF RECOMMENDATION The Community Development Department recommends approval of the request for a conditional use permit to allow for a real estate office to be located within the Austria Haus Hotel & Club. Staff's recommendations are based upon our review of the criteria outlined in Section III of this memorandum. Staff believes that given the relatively minimal amount of area the real estate office will occupy and the location of the space relative to the pedestrian way, the use will not result in serious negative impacts inconsistent with the Town's development objectives. Should the Planning & Environmental Commission choose to approve the request for the conditional use permit, staff would recommend that the Commission make the following findings. That the proposed location of the real estate office is in accordance with the purposes of the Zoning Regulations and the purposes of Special Development District #35 (Austria Haus). 2. That the proposed location of the real estate office will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity of the Austria Haus Hotel & Club. 3. That the proposed real estate office will comply with each of the applicable provisions of the Zoning Regulations. 0 10 . f:\everyene\pec\memos\981hdfty4 4 ?l4<l+i??nee G ?1 f, tl ?, } RM ,NcttnElevation OR r till v - fmft4 -M m South Elevation SLW MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: December 28, 1998 SUBJECT: A request fora major amendment to Special Development District #4, Cascade Village, to,allow for the-accessory use of the tennis facility for special events and conference facilities, located at 1300 Westhaven Drive, Vail Cascade Hotel & ClublCascade Village Area A. Applicant: Vail Cascade Hotel & Club, represented by Chris Hanen Planner. George Ruther DESCRIPTION OF THE REQUEST The applicant, Vail Cascade Hotel & Club, represented by Chris Hanen, is requesting a major amendment to Special Development District #4 (Cascade Village) pursuant to Title 12, Chapter 9A of the Town of Vail Zoning Regulations. The major amendment is intended to allow the Vail Cascade Hotel & Club to begin utilizing the existing tennis court facilities for special events and conference facilities. If approved, a conference and special events facility would become an accessory use in SDD #4. The Vail Cascade Hotel & Club is currently under contract with the Vail Valley Foundation to provide the use of the tennis facilities as the major press facility for the 1999 World Alpine Ski Championships. In order to utilize the space for the championships, several costly building improvements are required to bring the building into compliance with the Uniform Building Code and the Uniform Fire Code. To better justify the costs of the improvements, the Vail Cascade Hotel & Club wishes to use the tennis facility for other special events and conference-types of uses into the future after the World Championships. The applicant anticipates using the tennis facility as conference space and for special events 6-8 times per year. In order to do so, a major amendment to SDD #4 must be approved by the Town of Vail. A copy of letters dated August 17, 1998 and December 4, 1998, from Chris Hanen to George Ruther, have been attached for reference. The letters more completely explain the applicant's current and future intentions. 11. SPECIAL DEVELOPMENT DISTRICT AMENDMENT PROCESS Chapter 9 of the Town of Vail Zoning Regulations provides for the amendment of Special Development Districts in the Town of Vail. The Zoning Regulations provide nine design criteria, which shall be used as the principle criteria in evaluating the merits of amending an established Special Development District. Of the nine design criteria, staff has 1 7VWNOFV& identified two, which are directly applicable to the proposed major amendment to Special Development District #4. Staff will not be addressing each of the design criteria in detail. Staff's review of the criteria is only of those criteria, which are directly related to the amendment proposal. 1. Uses. activity and density, which orovide a compatible. efficient and workable relationship with surrounding uses and activity. The tennis court facility is located in Area A of the Cascade Village development area. Other uses currently located within Area A include a 289 room hotel, residential condominiums available for short-term rent, a major health club facility, 20 - 25,000 square feet of conference space, restaurants, a movie theatre and Colorado Mountain College. A mixed use hotel and fractional fee club is currently under consideration by the Town on the "ruins" development site. Staff believes the proposed major amendment to allow for the special event and conference use of the tennis facility will not result in any negative impacts on existing and potential uses in the area. 2. Compliance with the oarkind and loading requirements. as outlined in the Zoning Regulations of the Town of Vail Municioal Code. The applicant is proposing to convert the use of the existing tennis facility to special events and conference-types of uses from time to time on an as needed basis. With the exception of building improvements required to ensure the public health and safety, no other building alterations are anticipated The Zoning Regulations prescribe that the conference use of a space shall require 1 parking space for each 8 seats, based on seating capacity, or maximum building occupancy, whichever is most restrictive. Parking for the Vail Cascade Hotel & Club and tennis facility is provided in the parking structure located within Area A. The applicant believes that there will only be a minimal increase in parking demand resulting from the proposed special event and conference use of the tennis facility. It is anticipated that the use of the tennis facility for special events and conferences will be accessory to the hotel and club, and that attendees of the special events and conferences will be guests of the hotel. Therefore, as guests of the hotel, parking accommodations will have already been provided. The Zoning Regulations further prescribe that a minimum of one loading/delivery berth shall be provided. It is anticipated that the large, concrete paved area located at the east end of the tennis facility will provide amble loading/delivery space. On August 24, 1998, the applicant appeared before the Town of Vail Planning and Environmental Commission for a worksession to discuss the proposed major amendments. During the worksession, the Planning and Environmental Commission expressed concern over the loading and delivery circulation of the proposed plan. In response to the Commission's concern, the applicant has submitted alternative loading and delivery configurations for the use of the tennis 2 facility as a special events and conference facility. At this time, the Town of Vail is reviewing the four alternatives and will determine the best alternative. Staff would recommend that the applicant continue to work with the Town of Vail in establishing a loading and delivery circulation plan for the tennis facility. Once a final circulation plan has been determined and is agreed upon by the Town of Vail and the applicant, all necessary improvements associated with the circulation plan shall be implemented by the applicant. A copy of the four proposed circulation plans has been attached for reference. 3. Public benefits to the community When considering the establishment of, or an amendment to, a Special Development District, the applicant shall demonstrate that there are public benefits to the community of the proposal which outweigh any potential negative impacts when requesting deviations from the Town's development standards. The staff has identified the following public benefits of this proposal: Increased tax revenue resulting from an increase in hotel occupancy 2. Increased opportunities to attract larger group conferences 3. Increased competition for Vail in the competitive national conference market 4. Increased exposure of Vail in the destination resort market resulting in repeat visits 5. Increased guest visits during the shoulder seasons Ill. STAFF RECOMMENDATION The Community Development Department is recommending approval of the applicant's request for a major amendment to Special Development District #4, Cascade Village, to allow for the accessory use of the tennis facility for special events and conference facilities, located at Vail Cascade Hotel and Club. The staff's recommendation is based upon the review of the criteria outlined in Section 11 of this memorandum. Should the Planning and Environmental Commission chose to recommend approval of the applicant's request, staff would recommend that the approval carry with it the following condition: That the applicant meet with the Town staff, prior to implementing and utilizing the tennis facility for special events and/or conference facilities, to determine a mutually agreed upon circulation plan for loading and delivery. The circulation plan shall be implemented prior to the use of the space. Should the Planning and Environmental Commission chose to recommend approval of the applicant's major amendment request, staff would recommend that the Commission make the following finding: "That the applicant's request for a major amendment to Special Development District #4, to allow for the accessory use of the tennis facility for special events and conference facility, will not result in uses, activities or densities that are incompatible, nor inefficient or unworkable with surrounding uses and activities in the vicinity of the Vail Cascade Hotel and Club. Additionally, the proposed amendments comply with the purpose and intent of the parking and loading requirements, as outlined in the Zoning Regulations of the Town of Vail Municipal Code. Lastly, the applicant has demonstrated that-there are public benefits to the community resulting from the implementation of the proposed major amendment, which outweigh any potential negative impact to the community. The public benefits realized by the community are outlined in Section 11 of the staff memorandum." 4 • VAIL CASCADE" NOT-.EL & CLUB August 17, 1998 Mr. George Ruther Town Planner Town of Vail 75 South Frontage Road Vail, CO 81657 Re: Vail Cascade Tennis Facility-1999 World Alpine Ski Championships and Beyond Dear George: This letter responds to your request for an informational outline of how the Vail Cascade Tennis Facility might be used for the 1999 World Alpine Ski Championships and potentially, other functions thereafter. In an effort to simplify this understanding of our needs, I will define potential uses into three categories. They are: In-House Functions These would be defined as group functions which would be housed within the Vail Cascade Hotel complex and would require no additional parking requirements than are typically required currently when we experience full occupancy, as we now do on a regular basis. The profile of such groups would likely be one large group occupying all, or the majority of, the hotel. They would most likely utilize our existing conference space for meetings and food functions and the tennis courts for tradeshows utilizing 8'x8' and 10'x10' exhibits.. Exhibit space requirements could range in number from 40-120 booths. The potential also exists that the tennis courts would be used for general session meetings for 300-600 people (theatre style or classroom style meetings), or a combination of a general session and exhibits, which would allow exhibitors greater exposure to delegates, which is always a priority. It is possible that food could be served from warmer boxes (breakfast, lunch, dinners or coffee breaks), but not prepared, in the tennis facility. Town-Wide Functions This use would be very similar to the "in-house" use described above, with the exception that additional housing to that of the Vail Cascade Hotel would be required, resulting in additional occupancy requirements in the tennis courts and additional parking requirements. It is anticipated that this scenario might increase tennis court occupancy requirements for meetings up to the 500-800 range. Such a scenario might also not require meeting space, but rather 1300 Westhaven Drive, Vail Colorado 81657 - 970.476.7111 • Internet: www.vailcascade.com Guest Fax 970.479.7020 • Sales Fax 970.479.7025 • Fax on Demand 303.643.0199 DESTINATION HOTCLS & RESORTS 06.96M./ ea° might allow each lodging property to house guests, utilize each property's conference space for meetings and food functions and utilize the tennis facility for exhibits only. Larking challenges could be managed at the time of booking the group by requiring that shuttle service be provided between properties, rather than allowing additional private vehicles to park in the Vail Cascade's parking facility. A similar situation which has successfully been managed each April for the past few years is that of the Future Business Leaders of America (FBLA) group. In this instance, 2000+ young adults dine in the Vail Cascade conference center space within a two and one-half hour period. These individuals are transported via shuttle from a variety of Lionshead based lodging properties to Vail Cascade Hotel in a very organized and well-managed fashion, without incident. Special Events These types of functions may or may not require lodging and would include community events such as the 1999 World Alpine Ski Championships, or could include other events such as musical concerts or other one time day or evening events accommodating up to 1000-1500 people. Outside events not utilizing lodging would likely present parking challenges which would need to be managed. Quite frankly, other than the World Alpine Ski Championships, these types of events would be of very low priority and would not likely be the type of event which would be solicited. 1999 World Alpine Ski Championships The Vail Cascade Hotel and Club will serve as the Official Press Center Hotel and the Vail Cascade tennis courts are intended to serve as the International Broadcast Center during the championships, with set up beginning on January 3 and breakdown/departure from the facility on February 22, 1999. The actual dates of the championship events will be from January 31 to February 14, 1999. This International Broadcast Center will require approximately 25,000 square feet of space to accommodate individual offices, studios, portable restrooms, limited food service and telephone service(s)-. Occupancy at any given time is not expected to exceed 200-400 persons. This same facility served the identical function during the 1959 World Alpine Ski Championships and our understanding from those involved is that there were no access or egress issues or problematic incidents related to access or egress. Summary Given the premise that we will invest substantial capital in the tennis facility to meet current town codes in an effort to accommodate the World Alpine Ski Championships, Vail Cascade is interested in using this facility upon occasion in future years following the Championships for the aforementioned uses described in this letter. 2 Although the Championships are an exciting event to host and will provide increased recognition for the Vail Valley in future years, the short-term benefits from an economic standpoint are minimal for our particular business. In fact, we estimate that displaced revenue will amount to $1,700,000 due to lost room (complimentary rooms, discounted rooms and inefficient arrival /departure patterns), food, beverage and conference center rental revenue. As an example, conference space will be required prior to and following the Championships for set up and breakdown. During this time, Vail Cascade is unable to utilize this space as a tool to sell hotel rooms, food and beverage to other groups. Since 70% of our annual occupancy is generated by group business, this is important to us. However, Vail Cascade, in an effort to be a responsible participant within the community, is willing to support this event. Of those uses previously described, our primary focus would be to accommodate the "in-house functions" which would have minimal or no impact upon parking requirements. Both "town wide events" and "special events" would represent a much lesser priority. As I have expressed to town representatives during our past meetings, we are not financially prepared to increase our capital commitment past current budget to improve the tennis facility as a permanent conference facility. We are not prepared, for example, to install permanent restrooms. Since we do not envision a frequent need to use the tennis facility for conference related functions, we have discussed with the town the possibility of amending the SDD to limit the number of functions (conference/trade shows) allowed by the town each year in the tennis facility as a means of limiting some of the life safety related capital improvements which would be required by a more permanent facility. I would expect that a maximum of six (which would probably exceed our needs) functions per year would allow us reasonable latitude to accommodate our needs. It should be kept in mind that use of the tennis facility is not uncomplicated since it requires costly ($10-15,000) covering of the court surfaces during each use, displacement of tennis members and financial concessions to them during special use periods, as well as other challenges which would make use of this space desirable only in a limited number of circumstances. We feel that the ability to use this space would make available to us a new market niche and enable'us to accommodate those types of conferences requiring more facility than we currently have to offer. Vail Cascade currently offers 289 hotel rooms, 70 rental condominiums and 20- 25,000 square feet of meeting space (varies winter to summer). Access to the tennis courts would provide an additional 28,000 square feet of facility. It would enable us to keep business in Vail which might otherwise be driven to Keystone Resort (77,000 square feet of meeting space, 16,000 of which is in one facility), Snowmass Conference Center (40,000 square feet) and other competitors. As an example, a member of our sales staff advised me today of a potential client (an Association) which has used the Snowmass Conference Center for the past five years and is looking for a new location. They would consider our facility for a July, 2000 conference. Without the tennis facility, we cannot accommodate this piece of business, but the client has expressed that we would be seriously considered if we could offer an additional 15,000 square feet of space. We have another potential piece of business for the month of C April, 1999 which will advise us pending the outcome of whether or not we can provide the tennis facility. Other examples of groups which we have lost due to a lack of space is attached George, you requested that I provide an existing plan of the facility marked to indicate both the fire system design and the emergency lighting design. We are unable.to provide this at this time since our director of resort maintenance is out of town until August 28. However, Mike McGee, along with other town staff members, has been directly involved in inspection of the facility and discussions with our Director of Resort Maintenance in developing life safety design options which would be acceptable in our facility. Mr. McGee has offered to attend the PEC hearing on Monday, August 24 to express his comfort level with design options to date. It would be helpful if we could receive feedback from the PEC on Monday, August 24 to determine if our making improvements to this facility is economically feasible so that we can hopefully keep this project moving forward in an effort to be sufficiently prepared for the Championships in January, 1999. Thanks again for your cooperation and assistance with this process. Should you have any que,slipns, please let me know. ay, Managing Director Vail Cascade Hotel and Club 4 December 4, 1998 Mr. George Ruther Town Planner Town of Vail 75 Frontage Road Vail, CO 81657 Re: Vail Cascade Club SDD Major Amendment Application (Tennis Courts)' Dear George: The intent of this letter is to provide historical background and set forth conclusions regarding the anticipated impact upon the existing Vail Cascade Club parking facility from the occasional use of the Vail Cascade tennis court area by conferences. The use would be primarily for tradeshows and meetings. Since it is difficult to quantify statistically specific parking use throughout the year due to the diverse uses and the change in demand throughout the year by the various users, 1 have attempted to provide a conceptual rationale based upon historical trends. Following are bullet point comments which will hopefully offer some clarification to questions regarding parking: * Vail Cascade Hotel and Club (VCHC) offers 421 parking spaces on three parking levels. * VCHC currently provides 291 hotel rooms and suites. * VCHC has historically provided additional parking for the Penthouse Condominiums (8 units), The Vail Cascade Club, Colorado Mountain College, the Cascade Village Movie Theater and Clancy's Restaurant. VCHC manages and controls all parking in this facility. * Parking requirements and demand vary continually throughout the year based primarily upon the following factors: 1. The season 2. Guest profile (group or transient guest) 3. Geographic profile of guest (Front Range/regional or national/international destination traveler) * 'The parking situation at Vail Cascade is currently very manageable and during those few times during the year when parking demand is at capacity, management has the ability to relocate employee parking as needed. Both Front Range and Colorado regional guests have a tendency to drive their own vehicles rather than shuttle to Vail. This creates parking demand. * Guests from outside of Colorado primarily use the airport shuttle service when travelling to Vail. This reduces parking demand. • During the months of January, February and March, when hotel occupancies typically range from 76-91 % approximately 85 % of all guests (both group and transient) use a shuttle service. The higher occupancy month of December also experiences this identical trend. This dramatically reduces demand for parking. 1300 Westhaven Drive, Vail Colorado 81657 * 970.476-7111 * Internet: www.vailcascade.com Guest Fax 970.479.7020 * Sales Fax 970.479.7025 * Fax on Demand 303.643.0199 "0 DESTINATION HOTELS & RESORTS 0 C ' ' , ' C4--e • In July and August, when hotel occupancies typically range from 71-86%, group business historically represents 75-85% of overall hotel occupancy. Of these group guests, approximately 75-85 % tend to use shuttle service. However, since the transient business is more regional in origin, 75-80% of those guests drive their own vehicles to Vail, creating more parking demand. • During the remaining months of April, May, June, September, October and November, resort occupancies range from 1965 % (averagLng 39% throughout that period) and the mix of shuttle use versus vehicle use is insignificant pursuant to demand for parking. There are no parking issues during these months. Summarizing this information in a meaningful way as it relates to this request to expand the use of the tennis facility, there has never been a shortage of parking during the winter and shoulder season periods due to the hotel's marketing focus on attracting predominantly national' and international group customers who have historically used shuttle service to Vail. The other factor relates to the lack of business demand during the shoulder months. The greatest demand in the parking facility is generated during the months of July and August when more of our guests drive vehicles from Front Range and regional markets within or near Colorado. The intention of VCHC management is to use this facility to assist in increasing hotel occupancies during those periods which have historically experienced minimal demand and lower occupancies (the shoulder seasons). "These are also times when parking capacity is not an issue. The targeted use would not typically be during those months where the depth of demand is much higher. It is not intended that use would be frequent and it is anticipated that the users of the facility would be housed within the Vail Cascade Hotel and Club. In situations where users would be housed in outside lodging facilities, it would be set forth in advance and required that shuttle service be provided between those outside facilities and VCHC when appropriate. It is our perspective that approved use of this facility would not create unmanageable parking .issues .and should that potential exist in some specific situation, the ability exists to manage such a situation to an acceptable level. The benefit of such an arrangement would be to "level out" hotel occupancies throughout the year, increase business and attract additional visitors to Vail during typically slower business periods. I hope that this letter addresses appropriate parking concerns. Please contact me if you have questions. Managing Director Vail Cascade Hotel and Club ?ESTHAVE(i"*( ; :;vlS COURTS ? x SOUTH DRIVE. -- i 't DOOR FRONTAGE c oR-. ROAD (X 1 ~ _ -EXISTING SPRUCE CONCRETE SLAB AT GRADE OVER PARKING STRUCTURE )< EXISTINGC t5 TRANSFORMER r X TRANSPLANTED SPRUCES /// EXISTING ??. k FIRE HYDRANT / --' r J? it3' N.f ?? EXISTING UTILITY BOXES 3 X' 8' N. y % ? 01\ 8 H ? - CASCADE HOTEL AND CLUB X? LEGEND SIGNAGE I TREE TO BE TRANSPLANTED t4> TRANSPLANTED CRABAPPLE Tt': c (EXISTING CRABAPPLE TREE ti GF SSRkN SUBBASE COLORADO SPRUCE EXISTING MEDIANS - (IO8'H. - 2o81H. Io10,H.) k t EXISTING X \ ~/ BUS STOP -- R>tCi?? }?"^ J LIFTSIDE _ 11 tiSCADE CLUB LANDSCAPE MODIFICATION PLAN Lt COLORADO NOTE ; I MAPPING IS EASED ON ST P VPY BY ALPINE ENGINEERING, DATED 2 LOCATION Of UTILMM SCNAOE;S APPROXIMATE ? ? ?' i{ CJ N ? d A IC.B FI ? ]a 7 ? I fn m nomnaa ¦n, sorta iai vut cvr?oawaa siasi (?''\'/^''j reoNa mtca,os eva,m erw?,.w. ? /'?,j I t2-14-% NORTH 0' t6'"-.iT e EGTHAVEI - TENNIS COURTS r ( DRIVE - t i Aftft (? ? t ; _ ? ? 'rte .?. ..--- ----` ?! .•-' _. % r L SOUTH FRONTAGE ROAD -- DELIVERY AT SuUT H DOOR loll R-22" ? -- .... _ t 1 x T 7- A C 'JAIL, COLORADO LIFTSIDE CIRCULATION DIAGRAM • OPTION ? DESIGNWORKSHOP aum,wa u+aE¢a in vnr?.cawuoo urn ?[ ??? ieoNn sro<x a+a ?.arr?cx ra....w ,/ ? t3 - H . 4{ NO TH 7 ev W ?,..., v'VESTHAVE _ LNNIS COURT ?. SOUTH 4 / DRIVE , FRONTAGE ROAD fir 70 7111 n, f DELIVERY AT •-- ~-_ -- - -- ' ?-? ?li>RTH U 30 i 1 { r 1 4 ? r r f? f 777 i LIFTSIDE fx"' V-V MADE CLUB CIRCULATION DIAGRAM - OPTION A-? L COLORADO DESIONWORKSHOP rxowa smaysw r+csmxz m+isw+ L;.?.:; ??_? 12 - 14 - 9b 140KTH W IV 2V J y DRIVE jV/\ \f of vJ lX.]J? # F\FVlAf\l A A"1Cl/AfV?Vl lv. A, .r-i Ax" "J V--?7tif ?\f SOUTH FiR,`"_)NI TAGE ROAD f y ^ , DELIVE-:Y AT I SOUTH DOOR ?-- R'22' R-50' A/\/X"! LIFTSIDE - / TT ltTTT A rTTI?1 T TTri ?SCADE CLUB t lt?l lJi.tiYl RAM - OPTION E-' IL, COLORADO DESIONWO KSHOP [7l m. i raaertwoa an ecrrm ui vnf>, cawaam ?wx i x 1 tNONS amH{.Mt aAQfMtB Tgl'#M09 12 -14 NORTH 6' IP' W , t ?( r ;!t/ESTHAVE TENNIS' COURTS DRIVE f r \. - .,-/ SOUTH FROG ,' A01E ROAD \(\/\ DELIVERY AT TH DOOR ! R•22' `V, `•. R50 r / X VAA L1. 1 fir`« .._? t > LIFTSIUC.. Cf ` .SCADE CLUB CIRCULATION DIAGRAM - OPl iuiN jj-.z, L, COLORADO DESIONWORK_SHOP m * aaaurAaa an mrtra m. IAM arcouuo nv+ fNON4Yp/liJb{ lApFlfYt%fiM%?iM 11..J t2 - N 9d NORTH 01 W D' +. d MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: December 28, 1998 SUBJECT: A request for a minor CCII Exterior Alteration for a proposed deck enclosure at Lot 5, Block 1, Vail Lionshead First Filing 1520 E. Lionshead Circle, Unit 306. Applicant: Robert Presson Planner: Allison Ochs DESCRIPTION OF THE REQUEST The applicant is requesting approval,of a minor exterior alteration at Lionshead Center, 520 E. Lionshead Circle, Unit 306. Any alteration of an existing building which adds or removes any enclosed floor area is subject to review by the Planning and Environmental Commission. An addition which adds or removes any enclosed floor area of not more than one hundred feet is termed a "minor exterior alteration." This minor exterior alteration consists of a deck enclosure and window addition. The deck enclosure will add 81 square feet of GRFA. Condominium Association approval has been obtained. (See Attachment 1.) r-1gure 1: Existing Deck and Proposed Deck Enclosure 1 TOWNO YYAIL ZONING ANALYSIS Zoning: Commercial Core 11 Lot Size: .923 acres or 40,205.9 sq. ft. Allowed Existino Proposed GRFA: 32,155 sq. ft. 29,468.1 81 sq. ft. REVIEW CRITERIA FOR THIS REQUEST All minor exterior alterations in the Commercial Core 11, Zoning District shall bb ,reviewed- according to the following criteria: All exterior alterations are required to prove that the proposal is in compliance with the purposes of the CCII Zone District as specified in Section 12-7C=1; that the proposal is consistent with applicable elements of the Vail Lionshead Urban Design Guide Plan and the Vail Lionshead Design Considerations, and that the proposal does not otherwise negatively alter the character of the neighborhood; and that the proposal substantially complies with all other applicable elements of the Vail Comprehensive Plan. Purposes of the CCiI Zone District The purposes of the CCII Zone Districts as outlined in Section 12-7C-1 are as follows: "The Commercial Core 2 District is intended to provide sites for a mixture of multiple- dwellings, lodges and commercial establishments in a clustered, unified development. Commercial Core 2 District in accordance with the Vail Lionshead Urban Design Guide Plan and Design Considerations, as adopted in Section 12-3C-15 of this Article, is intended to ensure adequate light, air, open space and other amenities appropriate to the permitted types of building and uses and to maintain the desirable qualities of the Distract by establishing appropriate site development standards." Staff Response: Staff feels that this minor exterior alteration is in accordance with the purposes of the CCII Zone District. 2. Compliance with the Lionshead Master Plan Staff Response: The deck enclosure is a minor exterior alteration, having little effect on the Lionshead Master Plan recommendations. While quality of development should be maintained and upgraded whenever possible, the scope of the deck enclosure is minor and unobtrusive. 3. Character of the neighborhood Staff Response: Many of the decks in Lionshead Center have been enclosed. (See Figure 2.) The owner is proposing using existing materials and matching existing deck enclosures. Also, Unit 306 is barely visible, as it is located on the rear of the building, facing the ski yard. (See Figure 3.) There is significant landscaping that, buffers the building from pedestrians on the pathway and from those in the ski yard. 2 Figure 2: Existing deck Enclosures Ngure 3: View of Unit 306 from below 4. Urban Design Guide Plan and Design Considerations Staff Response: Staff feels that this minor exterior alteration is in compliance with the Urban Design Guide Plan and Design Considerations. IV, STAFF RECOMMENDATION The Community Development Department recommends approval of the request for a minor exterior alteration in Commercial Core 11 for the deck enclosure at Lionshead Center, Unit 306 subject to the following finding: 1. That this minor exterior alteration is in compliance with the purposes of the CCII zone' district, the Lionshead Master Plan, the character of the neighborhood, and the l:trban Design Guide Plan.and Design Considerations. 10 VAILDATAJEVERYONE/ALLISON198MEMO/PRESSON 3 r> PLANNING AND ENVIRONMENTAL COMMISSION December 28, 1998 Minutes MEMBERS PRESENT: Greg Moffet John Schofield Galen Aasland Diane Golden Ann Bishop Tom Weber MEMBERS ABSENT: Brian Doyon STAFF PRESENT: George Ruther Brent Wilson Allison Ochs Judy Rodriguez Public Hearinq 2:00 p.m. Greg Moffet called the meeting to order at 2:00 p.m. 1. A request for a Type 11 Employee Housing Unit, at a proposed primarrlsecondary residence, located at 765 Forest Road 1 Lot 8, Block 2, Vail Village 6th Filing. Applicant: Nancy Adam, represented by Fritzlen, Pierce, Smith Architects Planner: Brent Wilson 11 11 Tom Weber recused himself from this item. Brent Wilson gave an overview of the staff memo. Greg Moffet asked for any applicant, public or Commissioners comments. There were no comments. Ann Bishop made a motion for approval in accordance with the staff memo. Diane Golden seconded the motion. The motion passed by a vote of 5-0-1. 2. A request for a minor subdivision of Lot 4, Spraddle Creek Estates, to revise the building envelope, located at 1094 Riva Glen/Lot 4, Spraddle Creek Estates. Applicant: Harvey Kinzelberg Planner: Jeff Hunt In Jeff Hunt's absence, George Ruther gave an overview of the staff memo. Greg Moffet asked if the applicant had anything to add. Planning and Environmental Commission Minutes December 28, 1998 Hans Bergland, the Architect, showed a diagram of the request. Greg Moffet asked for any public, or Commissioner comments There were no comments: John Schofield made a motion for approval in accordance with the staff memo. Diane Golden seconded the motion. The motion passed by a vote of 6-0. . A request for a conditional use permit to allow for a professional office in the Austria Haus, located at 242 Past Meadow DO Part of Tract C., Block 5D, Vail Village 18' Filing. Applicant: Ginger Tofferi Planner: George Ruther George Ruther gave an overview of the staff memo. Greg Moffet asked for applicant, public or Commissioner comments. There were no comments. John Schofield made a motion for approval, in accordance with the findings on page 4 of the staff memo. Diane Golden seconded the motion. The motion passed by a vote of 6-0. 4. A request for a major amendment to SDD #4, to allow for the use of the tennis facility for special events and conference facilities, located at 1306 Westhaven Dr. Cascade Village Area A. Applicant: Vail Cascade Hotel and Club, represented by Chris Hanen Planner: George Ruther George Ruther gave an overview of the staff memo. Greg Moffet stated for the record that there was no public present and he then asked if the applicant had anything to add. Chris Hanen said the focus was for the off-season and there would be shuttle arrangements made to off set any parking problems, since we control the parking. He said the impetus would be to compete with Keystone or other areas for conferences. Galen Aasiand asked what recourse the Town would have if the parking got out of hand. Chris Hanen said he would hope the Town would address problems with us and we would respond. John Schofield asked about 18-wheelers. Chris Hanen stated there would be no 18-wheelers. Planning and Environmental Commission Minutes ., December 2g,1998 Tom Weber asked why it was an accessory use and not a conditional use. George Ruther said it was an accessory use, since there were additional conference rooms on site. Diane Golden asked what the response of the tennis members had been. Chris Hanen said the members didn't appreciate it and there was a misunderstanding that this would be a profit to us. He said they would only be relocating people for a 3-4 day period of time and the facility would be used on a very select basis. John Schofield made a motion for approval in accordance with the staff memo. Ann Bishop seconded the motion. The motion passed by a vote of 6-0. 5. A request for a minor alteration in the CC2 Zone District, located at 520 E. Lionshead Circle I Lionshead Center Condominium #306. Applicant: Robert Presson Planner: Allison Ochs Allison Ochs gave an overview of the staff memo. Greg Moffet asked if the applicant, public or Commissioners had any comments. There were no comments. Ann Bishop made a motion for approval in accordance with the staff memo. Diane Golden seconded the motion. The motion passed by a vote of 6-0. 6. A request to amend the Town's "Public Accommodation" Zone District, Chapter 7 and amendments to Chapter 15, Gross Residential Floor Area (GRFA), Town of Vail Municipal Code. Applicant: Johannes Faessler, represented by Braun Associates, Inc. Planner: George Ruther TABLED UNTIL JANUARY 11, 1999 7. A request for a major amendment to SDD #4, to allow for a fractional fee club and a change to the approved Development Plan, located at 1325 Westhaven Dr., Westhaven Condominium Cascade Village Area A. Applicant: Gerald L. Wurhmann, represented by Robby Robinson Planner: George Ruther Planning and Environmental Commission Minutes December 28, 1998 TABLED UNTIL JANUARY 115 1999 8. A request for a worksession to discuss a proposed arena expansion at the Dobson Ice Arena, located at 321 East Lionshead Circle/ Lot 1, Block 1, Vail Lionshead 2nd Filing. Applicant: Vail Recreation District, represented by Odell Architects Planner: George Ruther TACKLED UNTIL JANUARY 11, 1999 Galen Aasland made a motion to table items #6, #7 and #8. Ann Bishop seconded the motion. The motion passed by a vote of 6-0. 9. A request to amend the flail Village Master Plan, regarding building height guidelines. Applicant: Zehren & Associates Planner: George Ruther WITHDRAWN 10. Information Update George Ruther reminded the PEC that there would be a joint worksession with the Town Council on January 12th at 2:00 p.m., regarding the proposed redevelopment of the Marriott and the P.A. Zone District amendments. 11. Approval of December 14, 1998 minutes. Galen Aasland had changes. John Schofield made a motion to approve the minutes as amended. Galen Aasland seconded the motion. The motion passed by a vote of 6-0. Galen Aasland made a motion to adjourn. Tom Weber seconded the motion. The meeting adjourned at 2:28 p.m. Planning and Environmental Commission Minutes December 28, 1998