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HomeMy WebLinkAbout2004-0614 PEC• • PLANNING AND ENVIRONMENTAL COMMISSION _ ,' ~E~v~~ . PUl~L1C MEETING Monday, June 14, 2004 PROJECT ORIENTATION -Community Development Dept. PUBLIC WELCOME 12:x0 pm MEMBERS PRESENT David Viele Anne Gunion Bill Jewitt Chas Bernhardt Doug Cahill George Lamb Rollie Kjesbo MEMBERS ABSENT Siite Visits: 1. Vail Plaza Hotel -140 East Meadow Drive 2. Fischer Residence - 4315 Spruce Way 3. Vail Marriott Mountain Resort -- 715 West Lionshead Circle 4. Hawkwood, Inc. - 433 Gore Creek Drive, Unit 5B Driver: Warren NOTE: !f the PEC hearing extends until 6:00 p.m., the Commission may break for dinner from 6:00 - 6:30 p.m. Public Hearing - Town.Council Chambers 2:00 pm 1 _ A final review of a conditional use permit pursuant to Chapter 12-16, Conditions[ Use Permits, Vail Town Code, to allow for a Type III Employee Housing Unit (EHU), located at 4315 Spruce Way! Lo# 6, Block 3, Bighorn Subdivision and setting forth details in regard thereto. Applicant: Steve Fischer, represented by John G. Martin, Architect, LLC Rlanner: Clare Sloan MOTION: Kjesbo SECOND: Viele VOTE: 7-0-0 APPROVED Staff gave a presentation per the staff memorandum. The applicant, Jahn Martin, briefly described the project. Several neighbors expressed concern aver the grade of the driveway and other issues related to the new residence. The applicant responded that the driveway would be re-graded, paved, and widened, providing significan# improvements far the neighbors. He further stated that agreements between neighbors and the original owners were not solidified and were currently causing some dissention. Karl Forster, a neighbor, expressed further concern over the plans and the allowable snow storage. It was confirmed that minimum snow storage requirements were being met by the applicant but determined that a written agreement for along-term solution should be drafted in addition. Same concern was expressed by the commissioners that the EHU continue to be used as such. 2. A final review of a variance from Section 12-6H-6, Setbacks, Vail Town Code, to allow for a residential addition within the setbacks, located at 483 Gore Creek Drive, Unit 5B (Texas Townhornes)/Lot 5, Vail Village Filing 4, and setting forth details in regard thereto. Applicant: Wawkwood, Inc., represented by Gwathmey, Pratt, Schultz Architects Planner: Elisabeth Eckel MOTION: Bernhardt SECOND: Lamb VOTE:7-0-0 APPROVED Staff gave a presentation per the memorandum. Ned Gwathrney expla°rned the project and the need far the variance due to the existence of these townhames an individual lots that cannot meet side setback requirements. It was established that a hardship existed and that na special privilege was being granted in the approval of the variance. 3. A final review of a conditional use permit pursuant to Section 12-7H-4B, Permitted And Conditional Uses; Second Floor And Above, Vail Town Cade, to allow for a temporary business office within the Vail Marriott Mountain Resort on the second floor, located at 715 'West Lionshead Circle/Lots 4 & 7, Block 1, Vail Lionshead Filing 3 and Lots C & D, Morcus Subdivision, and setting forth details in regard thereto. Applicant: Vail Corporation, represented by Mauriella Planning Group, LLC Planner: Warren Campbell MOTION: Kjesbo SECOND: Jewitt VOTE: 7-0-0 APPROVED WITH ONE CONDITION 1. That this conditional use permit for a business office to conduct reail estate safes in the specified location within the Vail Marriott Mountain Resort shall expire on June 14, 2005. Staff gave a presentation per the memorandum. The applicant presented the proposal as well. Commissioner comment included concern over the date of occupation. 4. A request for final review of a major amendment to a special development district (SDD;f pursuant to Section 12-9A-10, Amendment Procedures,. Vail Town Code, to allow for a major amendment to Special Development District No. 6, Vail Plaza Hotel East, located at 100 East Meadow /Lot M, N, O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Daymer Corporation, represented by Zehren and Associates, Inc. Planner: George Ruther MOTION: Jewitt SECOND: Kjesbo VOTE:7-0-0 TABLED TO JUNE 28, 2004 Staff gave a presentation per the memorandum pointing out the conditionsfcriteria that were outlined within. Tim Losa, the applicant's representative, further presented the proposal, addressing each condition and the way in which it had been ar was being dealt with. Doug Cahill mentioned that a tabling had been requested in order to resolve same of the outstanding issues. Greg Hall mentioned that there was no current access permit from CDOT and that the surrey data was inconsistent. Jae Stauffer, a representative of one of the condominium associations, spoke of his concerns regarding the busyness of the proposed plan, trash deposit and removal, and parking availability for future residents. Jim Lamont, Vail Village Homeowner's representative, had several questions regarding the construction timing, the access routes,. trash disposal, and the interconnection to the underground tunnel system, proceeding to suggest that a possible condition of approval be that all parties agree an the final access rou#es and options. Commissioner comments included concern over the parking requirements, the timing of the project in regard to financing, ADA accessibility, the public vs. private aspects of the proposal, and undue attention to small changes within the proposal The applicant suggested that he would prefer to table the proposal rather than have the proposal be approved "with 36 conditions". 5. A request for a final review of a major exterior alteration or modification, pursuant to Section 12- 7H-7, Vail Town Code, and a request for a final review of a conditional use permit, pursuant to Chapter 12-16, Vail Town Code, to allow for the construction of the Lionshead Core Site Hotel and the operation an a new private skier club, new lodge dwelling units and conference facilities and meeting rooms an the first floor or street level floor of a structure, located at fi75 Lionshead Placel(a complete legal description is available for inspection at the Tawn of Vail Community Development Department upon request).. 2 Applicant: Vail Corporation Planner: Gearge Rather MOTION: Lamb SECOND: Kjesba VOTE: 7-0-0 TABLED TO JUNE 28, 2004 8. A request for a variance from Section 12-21-14, Restrictions fn Specific Zones ©n Excessive Slopes, Vail Tawn Cade, to allow for tale construction of driveways and surface parking in excess of 1Q°f4 of the total site area, located at 2388 Garmisch Drive/Lot 9, Block G, Vai! dos Schone Filing 2, and setting forth details in regard thereto. Applicant: Snow Now, LLC Planner: Warren Campbell MOTION: Lamb SECOND: Jewitt VOTE: 7-fl-0 TABLLD TO JUNE 28, 2flfl4 7. A request for a recommendation to the Vail Town Council for the establishment of Special Development District No. 38, Manor Vail Lodge, to allow for the redevelopment of the Manor Vail Lodge, and a request for a conditional use permit to allow for the construction of Type Ili Employee Housing Units, pursuant to Section i 2-6H-3, Vail Tawn Code, located at 595 Vail Valley ^riveOLats A, B, ~ C, Vail Village 7th Filing, and setting forth details in regard thereto. Applicant: Manor Vail, represented by Melick and Associates Planner: Warren Campbell MOTION: Lamb SECOND: Jewitt VOTE: 7-fl-fl TABLED TO JUNE 28, 2004 8. A request for final review of a variance from Chapter 14-4, Residential Fire Department Access Standards, Vail Town Code, to allow a structure not physically meeting the required access standards to not be sprinklered, located at 2735 Snowberry Drive/Lot 12, Block 9, Vai! Intermountain and setting forth details in regard thereto. Applicant: Dantas Builders, Inc., represented by Mauriello Planning Group, LLC Planner: Gearge Rather WITHDRAWN 9. Approval of minutes Motion to approve MOTION: Lamb SECOND: Jewitt VOTE: 7-0-0 10. Information Update • GRFA 11. Adjournment MOTION: Bernhardt SECOND: Jewitt VOTE: 7-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Tawn of Vail Community Development Department. Please call (97rJ) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970} 479- 2356, Telephone for the Hearing Impaired, for information. Community Development Departmen# Published June 11, 2004 in the Vail Daily. 3 PUBL1SMfD PLANNING AND ENVIRONMENTAL COMMISSION ' ' PUBLIG MEETING ~~~ ~~ ' Monday, June 14, 2a04 PROJECT ORIENTATION - Gammunity Development Dept. PUBLIG 1NELCOME 12:00 pm MEMBERS PRESENT MEMBERS ABSENT Site Visits: 1, Vail Plaza Hotel _ 100 East Meadow Drive 2. Fischer Residence - 4315 Spruce Way 3. Vail Marriott Mountain Resort - 735 West Lionshead Circle 4. Hawkwood, Inc. - 483 Gore Creek Drive, Unit SB Driver: Warren NOTE: If the PEC hearing extends until fi:00 p.m., the Commission may break for dinner from 6:00 - 6:30 p.m. Public Hearina - Town Council Chambers 2:90 pm 1, A final review of a conditional use permit pursuant to Chapter 12-16, Conditional Use Permits, Vail Town Code, to allow for a Type III Employee Housing Unit (EHU), located at 4315 Spruce Wayl Lot ti, Block 3, Bighorn Subdivision and setting forth details in regard thereto. Applicant: Steve Fischer, represented by John G. Martin, Architec#, LLC Planner: Clare Sloan MOTION: SECOND: VOTE: 2. A final review of a variance from Section 12-6H-6, Setbacks, Vail Town Code, to allow for a residential addition within the setbacks, located at 483 Gore Creek Drive, Unit 5B (Texas Townhomes)/Lot 5, Vail Village Filing 4, and setting forth details in regard thereto, Applicant: Hawkwood, Inc., represented by Gwathmey, Pratt, Schultz Architects Planner: Elisabeth Eckel MOTION: SECOND: VOTE: 3. A final review of a conditional use permit pursuant to Section 12-7H-4B, Permitted And Conditional Uses; Second Floor And Above, Vail Town Code, to allow for a temporary business office within the Vail Marriott Mountain Resort on the second floor, located at 715 West Lionshead CirclefLots 4 & 7, Block 1, Vail Lionshead 1=ding 3 and Lots C & D, Morcus Subdivision, and setting forth details in regard there#o. Applicant: Vail Corporation, represented by Mauriello Planning Group, LLC Planner; Warren Campbell MOTION: SECOND: VOTE: 4. A request for final review of a major amendment to a special developrrment district {SDD) pursuant to Section 12-3A-10, Amendment Procedures, Vail Town Code, to allow for a major amendment to Special Development District No. 21, Vail Plaza Hotel East, located at 100 East MeadowlLat M, N, Q, Slock SD, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Daymer Corporation, represented by Zehren and Associates, Inc. Planner: George Ruttier MOTION: SEGOND: VOTE: 5. A request for a final review of a major exterior alteration or modification, pursuant to Section 12- 7H-7, Vail Town Gode, and a request for a final review of a conditional use permit, pursuant to Chapter 12-16, Vail Town Gode, to allow for the construction of the Lionshead Core Site Hotel and the operation on a new private skier club, new lodge dwelling units and conference facilities and meeting roams on the first floor or street level floor of a structure, located at 875 Lionshead Placel(a complete legal description is available for inspection at the Town of Vail Community Development Department upon request). Applicant: Vail Corporation Planner: George Ruttier MOTION: SECOND: VOTE: 6. A request for a variance from Section 12-21-14, Restrictions In Specific Zones 4n Excessive Slopes, Vail Town Code, to allow for the construction of driveways and surface parking in excess of 10% of the total site area, located at 2388 Garmisch DrivelLot 9, Block G, Vail dos Schone Filing 2, and setting forth details in regard thereto. Applicant: Snow Now, LLC Planner: Warren Campbell TABLED TO JUNE 28, 2004 7. A request for a recommendation to the Vail Town Council for the establishment of Special Development District No. 38, Manor Vail Lodge, to allow for the redevelopment of the Manor Vail Lodge, and a request for a conditional use permit to allow for the construction of Type III Employee Housing Units, pursuant to Section 12-6H-3, Vail Town Code, located at 595 Vail Valley Drive/Lots A, 6, & C, Vail Village 7th Filing, and setting forth details in regard thereto.. Applicant: Manor Vail, represented by Melick and Associates Planner; Warren Campbell TABLED TO JUNE 28, 2004 8. A request for final review of a variance from Chapter 14-4, Residential Fire Department Access Standards, Vail Town Code, to allow a structure not physically meeting the required access standards to not be sprinklered, located at 2735 Snowberry DrivelLot 12, Block 9, Vail Intermountain and setting forth details in regard thereto. Applicant: Dantas Builders, Inc., represented by Mauriello Planning Group, LLC Planner: George Ruttier WITHDRAWN 9. Approval of minutes MOTION: SEGOND: VOTE: 1D. Information Update • GRFA 11. Adjournment MOTION: SECOND: VOTE: The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited tv attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. 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Applicant: Dantas Builders, Inc., represented by Mauriello Planning Group, LLC Planner: George Ruther A request for final review of a major amendment to a special development district {SDD) pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow far a major amendment to Special Development District No. 21, Vail Plaza Hotel Eas#, located at 100 East Meadow /Lot M, N, O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Applicant; Daymer Corporation, represented by Zehren and Associates, Inc. Planner: George Ruther A final review of a conditional use permit pursuant to Chapter 12-16, Conditional Use Permits, Vail Town Code, to allow for a Type III (employee Housing Unit {EHU), located at 4315 Spruce WaylLat ia, Block 3, Bighorn Subdivision, and setting forth details in regard thereto, Applicant: Steve Fischer, represented by John G. Martin, Architect, LLC Planner: Clare Sloan A final review of a variance from Section 12-5H-6, Setbacks, Vail Town Code to allow for a residential addition within the setbacks, located at 483 Gore Creek Drive, Unit 5B {Texas Townhomes)/Lot 5, Vail Village Filing 4, and setting forth details in regard thereto. Applicant: Hawkwood, Inc., represented by Gwathmey, Pratt, Schultz Architects Planner: Warren Campbell A final review of a conditional use permit pursuant to Section 12-7H-4B, Permitted And Conditional Uses; Second Floor And Above, Vail Town Code, to allow for a temporary business office within the Vail Marriott Mountain Resort on the second floor, located at 715 West Lionshead Circle/Lots 4 & 7, Block 1, Vail Lionshead Filing 3 and Lots C & D, Morcus Subdivision, and setting forth details in regard #hereto. Applicant: Vail Cvrp., represented by Mauriello Planning Group, LLG Planner: Warren Campbell The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Developmen# Department, 75 South Frontage Road. The public is invited to attend project ©rientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479- 2356, Telephone for the Hearing Impaired, for information. Published May 29, 2004, in the Vai! Daily. ~ ~ m'..N ZS LUU~Gm >~~C U~y wuYm c ~c~~~ ommm~~ ~ d ~ '~ ~ E Q 4 m 9~~ 3 ~~ p m m ~w"c~® ~gm~~cm ~Z Wz 7mm O~ mLL am ~~ $JL U LLU cQyf ~_U~o~~ >j~ LL~ ~:N mD~R ip. 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SL ~ .~ 0~' • • • PLANNING AND ENVIRONMENTAL COMMISSION ~~rrt~~'~i~ ` PUBLIC MEETING Monday, June 14, 2004 PROJECT ORIENTATION -Community Development Dept. PUBLIC WELCOME 12:00 pm MEMBERS PRESENT David Viele Anne Gunion Bill Dewitt Chas Bernhardt Doug Cahill George Lamb Rollie Kjesbo MEMBERS ABSENT Site Visits: 1. Vail Plaza Hotel -100 East Meadow Drive 2. Fischer Residence - 4315 Spruce Way 3. Vail Marriott Mountain Resort - 715 West Lionshead Circle 4. Hawkwaod, Inc. - 483 Gore Creek Drive, Unit 56 Driver: Warren NOTE: If the PEC hearing extends until 5.00 p.m., the Commission may break for dinner from 6:00 - 6:30 p.m. 'Public Hearing -Town Council Chambers 2:00 pm 1. A final review of a conditional use permit pursuant to Chapter 12-16, Conditional Use Permits, Vail Town Code, to allow for a Type lil Employee Housing Unit (EHU), located at 4315 Spruce Way/ Lot 6, Block 3, Bighorn Subdivision and setting forth details in regard thereto. Applicant: Steve Fischer, represented by John G, Martin, Architect, LLC Planner: Clare Sloan M©TION: SECOND: VOTE: 2. A final review of a variance from Section 12-6H-6, Setbacks, Vail Town Cade, to allow for a residential addition within the setbacks, located at 483 Gore Creek Drive, Unit 56 (Texas Townhomes)fLot 5, Vail Village Filing 4, and setting forth details in regard thereto. Applicant: Hawkwaod, Inc., represented by Gwathmey, Pratt, Schultz Architects Planner: Elisabeth Eckel MO!TI~ON: SECOND: VOTE: 3. A final review of a candi#inal use permit pursuant to Section 12-7H-4B, Permitted And Conditional Uses; Second Floor And Above, Vail Town Code, to allow for a temporary business office within the Vail Marriott Mountain Resort on the second floor, located at 715 West Lionshead CirclefLots;4 & 7, Block 1, Vail Lionshead Filing 3 and Lots G & D, MarCUs Subdivision, and setting forth details in regard thereto. Applicant: Vail Corporation, represented by Mauriello Planning Group, LLC Planner: Warren Campbell MOTION: SI=COND: VOTE: 4. A request fior final review of a major amendment to a special development district ~SDD} pursuant to Section 12-9A-1©, Amendment Procedures, Vail Town Gode, to allow for a major amendment to Specie! Development District No, fi, Vail Plaza FEotel East, located at 1Q0 l=ast Meadow flat M, N, O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Daymer Corporation, represented by Zehren and Associates, Inc. Planner: George Ruther MOTION: SECOND: VOTE: 5. A request for a final review of a major exterior alteration or modification, pursuant to Section 12- 7H-7, Vail Town Code, and a request for a final review of a conditional use permit, pursuant to Chapter 12-16, Vail Town Code, to allow for the construction of the Lionshead Core Site Hotel and the operation on a new private skier club, new lodge dwelling units and conference facilities and meeting rooms on the first floor or street level floor of a structure, located at fi75 Lionshead Place!{a complete legal description is available for inspection at the Tawn of Vail Community Development Department upon request). Applicant: Vaii Gorparatian Planner: George Ruther MOTION: SECOND: VOTI=: 6. A request fior a variance from Section 12-21-14, Restrictions In Specific Zones On Excessive Slopes, Vail Town Cade, to allow far the construction of driveways and surface parking in excess of 1 p% of the total site area, located at 2388 Garmisch DrivelLot 9, Block G, Vail dos . Schane Filing 2, and setting forth details in regard thereto. Applicant: Snow Now, LLC Planner: Warren Campbell TABLED TO JUNE ?S, 2004 7. A request for a recommendation to the Vail Town Council for the establishment of Special Development District No. 38, Manor Vail Lodge, to allow for the redevelopment of the Manor Vail Lodge, and a request for a conditional use permit to allow far the construction of Type III Employee Nausing Units, pursuant to Section 12-6H-3, Vail Town Code, located at 595 Vail Valley DrivelLots A, B, & C, Vail Village 7th Filing, and setting forth details in regard thereto. Applicant: Manor Vail, represented by Melick and Associates Planner; Warren Campbell TABLED TO JUNE ?8, 2004 8. A request for final review of a variance from Chapter 14-4, Residential Fire Department Access Standards, Vail Town Code, to allow a structure not physically meeting the required access standards to not be sprinklered, located at 2735 Snawberry Drive/Lot 12, Block 9, Vail Intermountain and setting forth details in regard thereto. Applicant: Dantas Builders, Inc., represented by Mauriello Planning Group, LLC Planner. George Ruther WITIiDRAWN 9. Approval of minutes MOTION: SECOND: VOTE: 1Q. Information Update GRFA 11. Adjournment MOTION: SECOND: VOTE: L.J • The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vai] Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing z in the Town of Vail Community Development Department. Please calf {97gy 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification, Please call {370) 479- 2356, Telephone far the Hearing impaired, for information. Community Development Department Published .9une 11, 2004 in the Vail daily.. • MEMORANDUM TD: Planning and Environmental Commission FROM.: Community Development Department DATE: June 14, 2004 SUBJECT: A final review of a conditional use permit pursuant to Chapter 12-16, Canditional Use Permits, Vail Tawn Code, to allow for a Type III Employee Housing Unit {EHU), located at 4346 Spruce WaylLat 6, Block 3, Bighorn Subdivision, and setting forth details in regard thereto. Applicant: Steve Fischer, represented by John G. Martin, Architect, LLC Planner: Clare Sloan I. SUMMARY The applicant, Steve Fischer, is requesting a conditional use permit pursuant to Section 12-16-2, Conditional Use Permit, Vail Town Code, for the proposed residences located at 4346 Spruce Drive. The conditional use permit is requested to allow the applicant to construct a Type III Employee Housing Unit {EHU) within the basement of one of the proposed single-family residences. Based upon Staff's review of the request and the evidence and testimony presented, the Community Development Department recommends approval ofi this request subject to the findings and conditions as outlined in Section VIII of this mama. II. DESCRIRTIt]N OF REQUEST The applicant received Design Review Board approval to construct two single- family residential structures and is now proposing a Type Ili EHU on the lower level of House "A". The proposed EHU will be approximately 736 square feet and will contain a kitchen, bedroom, living room and a bathroom. A separate one car garage {350 square feet) will also be provided as part of the EHU. The provisions of Section 12-6F-3, Vail Town Code, identify a Type Ill EHU as a conditional use in the Low Density Multi-Family {COME} district. The provisions of Section 12-16-2 Conditional Use Permit, Vail Town Code, determine the review criteria and procedure for a conditional use permit. A set of reduced plans has been submitted with the Canditional Use permit application. III. BACKGR©UND The property was annexed into the Town from Eagle County in 1974 (Ordinance 20, Series of 1974) and was effective November 5, 1974. F'.lUserSlWsvIPECiMEMQS1641Fischer LHU 9~54204k doc Qn May fi, 2004, the Design Review Board voted to approve two single family homes with a Type IIE EHU to be located within the residence an the south end of the property. A condition of the Design Review Board approval stated that the Planning and Environmental Commission must review of the conditional use permit for an EHU before issuance of a buiCding permit. In September and December of 1992, the Town Council passed C)rdinances 9 and 27, Series of 1992, to create Chapter 13 {~'mplayee Housing} which provides for the addition of Employee Housing Units {EHUs} as permitted or conditional uses within certain zone districts. In April of 2000, the Town Council passed Qrdinance fi, Series of 2000, to repeal and reenact this chapter and provide additional incentives for the creation of employee housing in Vail. IV. RQLES ©F REVIEWING 8QI]IES Order of Review. Generally, applications will be reviewed first by the Planning and Environmental Commission for acceptability of use and then by the Design Review Board for compliance of proposed buildings and site planning. However, the Design Review Board approved the two detached residences with a condition for the Conditional Use permit. Planning and Environmental Commission: Action. The Planning and Environmental Commission is responsible for final approvalldeniallapproval with conditions of Conditional Use Permits. The Planning and Environmental Commission is responsible for evaluating a proposal for: 1. Relationship and impact of the use on development objectives of the Town. 2. Effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facilities needs. 3. Effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking areas. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. 5. Such other factors and criteria as the Commission deems applicable to the proposed use. 6. The environmental impact report concerning the proposed use, if an environmental impact report is required by Chapter 12 of this Title. F~lUserslcOSvSPECCMEMO516a1F~scner EHU_Q5142004.dx Conformance with development standards of zone district Lat area Setbacks Building Height Density G RFA Site coverage Landscape area Parking and loading Mitigation of development impacts 9esign Review Board: Action: The Design Review Board has does not have review authority on a Conditional Use Permit, but must review any accompanying Design Review Board application. The Design Review Board is responsible for evaluating the Design Review Board proposal for: Architectural compatibility with other structures, the land and surroundings Fitting buildings into landscape Configuration of building and grading of a site which respects the topography • RemovallPreservation of trees and native vegetation Adequate provision for snow storage on-site Acceptability of bui{ding materials and colors Acceptability of roof elements, eaves, overhangs, building forms Provision of landscape and drainage Provision of fencing, walls, and accessory structures Circulation and access to a site including parking, distances Location and design of satellite dishes Provision of outdoor lighting The design of parks and other and site Town Council. Actions of Design Review Board or Planning and Environmental Commission may be appealed to the Tawn Council or by the Town Council. Town Council evaluates whether or not the Planning and Environmental Commission or Design Review Board erred with approvals or denials and can uphold, uphold with modifications, or overturn the board's decision. Staff: The staff is responsible for ensuring that all submittal requirements are provided and plans conform to the technical requirements of the Zoning Regulations. The staff also advises the applicant as to compliance with the design guidelines. Staff provides a staff memo containing background on the property and provides a staff evaluation of the project with respect to the required criteria and findings, F:5Us9rs5cd9v1PEC5h7EMOS104lFlscher EHU_4G'142004.dr~c and a recommendation on approval, approval with conditions, or denial. Staff also facilitates the review process. V. APPLICABLE PLANNING DOCUMENTS Staff believes that the following provisions of the Vail Town Code are relevant to the review of this proposal: Chapter 72-2, Definitions 12-2-2: Definitions ,Employee Housing Unif (EHLI}: A dwelling unit which shall not be leased or rented for any period less than thirty (3(I) consecutive days, and shall be rented only fo tenants who are full-time employees of Eagle County. FHUs shall be allowed in certain zone districts as set forth in this Title (Section 72-93). Development standards far EHUs shat! be as provided in Chapter Z3, "Employee Housing" of this Tifle. For the purposes of Phis definition, a "full-fime" employee shall mean a person who works a minimum of an average of fhirfy (30) hours per week. There shall be five (5) categories of EHUs,` Type 1, Type 11, Type 111, Type 1V, and Type V, Provisions relating to each type of EHU are set Earth in Chapter 73, "Employee Housing" of this Title. Chapter 12-6F: Low Density Multiple Family (LDMF) District • 12-&F-1: Purpose The low density multiple-family district is intended fo provide sites for singfe- family, two-family and multiple-family dwellings at a density not exceeding nine (9) dwelling units per acre, fogether with such public facilities as may appropriately be located in the same district. The low density multiple-family district is intended to ensure adequate fight, air, privacy and open space for each dwelling, commensurate with !ow density occupancy, and fo maintain fhe desirable residential qualities of the district by establishing appropriate site devebpmert standards. 12-6C-3: Conditional Uses The following conditional uses shall be permitted in the R district, subject to issuance of a conditionaf use permit in accordance with fhe provisions of chapter ?6 of this title...Type 111 employee housing units as set forth in Chapter 13 of this title. Chapter 12-13: Employee Housing 7 2-? 3-1: Purpose The Town's economy is largefy tourist based and fhe health of this economy is premised on exemplary service for Vail's guests. Van's ability fo provide such service is dependent upon a strong, high quality and F:4UserslxdevlPECW1[MflSU)44~~sch8e EFCU_06?42D64.d~~ consistently available work force. To achieve such a wank farce, the community must work fo provide quality living and working conditions. Availability and affordability of pausing plays a critical rate in creating quality living and working conditions far the community's work farce. The Tawn recognizes a permanent, year-round populafion plays an important role in sustaining a healthy, viable community. Further, the lawn recagnizes ifs role in conjunction with fhe privafe sector in ensuring housing is available- The Town Council may pursue additional incentives administratively to encourage the development of employee housing units. These incentives may include, but are not limited to, cash vouchers, fee waivers, tax abatement and In kind services fa owners and creators of employee pausing units. The Tawn of Vail or fhe Town's designee may maintain a registry and create lists of all deed restricted pausing units created in fhe Tawn to assist employers and fpose seeking pausing. 7'2-13-3: General Requirements C. Development Standards 1. No property containing an EHU shall exceed the maximum GRFA permitted in Title 12 except as specifically provided in herein. 2. All fresh facilities spell be enclosed. 3. Alf surface parking shall be screened by landscaping or berms as per Chapter 12-~?, Design Review. 4. Each EHU spell have its awn entrance. There spell be no interior access from any EHU to any dwelling unit it maybe affached to. 5. An EHU maybe located in, or attacped to, an existing garage (existing on or before April 18, 2DDD and whefper located in a required setback ar nof~; provided that no existing parking required by fhe Town Municipal Code is reduced ar eliminated. A Type 1 EHU which has 50D sq. ft. ar less of GRFA maybe considered for physical separation from the primary unif, if if !s constructed in conjunction with a two car garage and is atperwise compatible wife the surrounding properties, does not pave an adverse impact on vegetation, and does not dominate fhe street The Cesign Review Board spell review such requests for separation. 6. All EHUs must contain a kitchen or kitchenette and a bathroom. 7. Occupancy of an employee housing unit shelf be limited to the maximum of two persons per bedroom. • F:SUserslCdevlPECI,M£MOSU:~u~scr~ev £IIU t]6142pD4_doc 12-13-4: EHU Requirements by Type. Ei-iU Zoning districts permitted by right or by conditional use Type Pem~"rtted Use: III Lionshead mixed use 1 Lianshead mixed use 2 Housing I Conditional Use; Residential cluster Low density multiple- family Medium density multiple-family High density multiple- family Public accommodation Commercial core 1 Commercial core 2 Commercial c©re 3 Commercial service center Arterial business Parking district General use Ski base! recreaticzn Ownership/ Transference The EHU may be sold or transferred separately. Additional GRFA" Per section 12-15-3 of this title, type 111 employee housing units are excluded from the calculation of GRFA. Additional Garage Credit/ Parking Site Storage Coverage Requirement 1Reducad Landscape Area n!a nla Per chapter i 0 of this title. Chapter 12-16: Conditional Use (in part) LJ Minimum/ Density Maximum GF.'FA of an ENU A. Dwelling Not Unit counted Format: as 304 sq. ft. density minimum. 1,200 sq. ft. maximum. B. Dormitory Format: 200 sq. ft. minimum. 500 sq. ft. maximum. Dormitory format may consist of several bedrooms sharing common kitchen and bathing facilities 4n a variety of formats 12-96-9: Purpose; Limitations: In order to provide the flexibility necessary to achieve the objectives of this title, specified uses are permitted in certain districts subject to the granting of a conditional use permit. Because of their unusual ar special characteristics, conditional uses require review so that they maybe located properly with respect fo the purposes of this title and with respect to their effects an surrounding properties. The review process prescribed in this chapter is intended to assure compatibility and harmonious development between conditional uses and surrounding properties in the Town at large. Uses listed as conditional uses in the various districts may be permitted subject to such conditions and Iimitatioi7s as the Town may prescribe to r`nsure that the location and operation of the conditional uses will be in accordance with the development objectives of the Town and wit! not be detrimental to other uses or properties. Where conditions cannot be devised, to achieve these objectives, applications for conditional use permits shall be denied. • L~ FaUSerSlCdevIPECNhEMD51D45Frscher EHU_0614200A.dtc • VI. SITE ANALYSIS Zoning: Low Density Multi-Family Land Use Plan Designation: High Density Residential Current Land Use: Vacant a Two, single-family homes approved'with conditions Development Standard Allowed/Required Proposed Max. GRFA ~ 1,20g sq. ft. 736 sq, ft, {plus 351) sq. ft. Type III EHU garage) Total 1 D86 sq. ft. Parl<in+g: EHU 2 spaces 2 spaces (one car garage and one unenclosed surface space} • VII. SURR©UNDING LAND USES AND ZG'~NING Land Use Zoning North: Residential Law Density Multi-family South: Residential Two-Family Residen#ial District East: Residential Low Density Multi-family 1Nest: Residential Medium Density Mufti-family VIII. CRITERIA AND FINDINGS The review criteria for a request of this nature are established by the Town Code. The proposed Type III EHU is located within the Low Density Multi-Famiiy (LUMP) district. Therefore, this proposal is subject to the issuance of a conditional use permit in accordance with the provisions of Chapter 12-16, Vail Town Code. A. Consideration of Factors Rec~ardina Conditional Use Permits: 7. Retatianship and impact of the use an #I:e development ot~jectives of the Town. When the Town Council adopted the Town of Vail Affordable Housing Study on November 20, 199x, it recognized a need to increase the supply of locals/employee housing units. The Town encourages EHUs as a means of providing quality Living conditions and expanding the supply of employee housing for both year-round and seasonal local residents. The proposed unit will have a positive impact an the Town's rental housing needs. F;SUsersSUleviPEG'4MFMOS5Ci4iFischerE!-el1_067a2604.tlac f 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facil"rties, and other public facilities needs. Staff believes that there will be an insignificant impact from the proposed Type III EHU on light, air, population, transportation, utilities, schools or parks. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. Two additional vehicles are anticipated in association with this EHU, and the applicant is proposing to accommodate this anticipated parking demand. The proposed parking for this site exceeds parking requirements by one parking space. Staff believes that this proposal will have an insignificant impact to the above-referenced criteria. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed. use in relation to surrounding uses. The EHU will be located within a proposed detached single family residence that has completed the Town's Design Review process. Staff believes that the Design Review process will ensure that the proposed EHU will not significantly impact. the scale and bulk of this project in relation to surrounding uses, and that the proposed EHU will be consistent with the development standards applicable to this property. 5: The proposed EHU meets the Town's requirements for zoning, ownership/transference, GRFA, garage creditlstorage, and density. a. ~Zonina districts permitted by right or by conditional use A Type III EHU is a conditional use in the Residential Cluster, Low Density Multi-Family, Medium Density Multi-Family, High Densi#y Multi-Family, Public Accommodation, Commercial Core (1, 2, 3), Commercial Service center, Arterial business, Parking District, General Use district and Ski baselrecreation, The subject property is zoned Low Density Multi-Family. b. (~wnershiolTransference A Type Ili EHU may be sold ar transferred separately from the unit it is associated with. The applicant has not indicated if the unit will be sold or transferred separately from the primary dwelling unit. c. Additional GRFA • F1U5er51cdevYPEC1h1EMQ$1041Fe5~hef EHU_067420{1W.tlOC O The EHU is entitled to an additional 1,200 sq.ft. GRFA credit. The applicant is proposing to utilize 736 sq. ft. of the credit and an additional 350 sq. ft. for a single car garage. d. Garage GreditlStoraae Requirement A garage credit ar storage requirement is not required for Type ll! EHU. The applicant is proposing a single oar garage (350 square feet) and one unenclosed surface parking space. e. Parking The parking requirements far EHUs are subject to the regulations of Chapter 12-10, Vail Town. Code. Two parking spaces are required based on the square footage of the EHU. The applicant is proposing to provide one unenclosed surface parking space and a single car garage. f. Minimum/Maximum GRFA of an EHU Type III EHUs are allowed with a minimum of 300 sq.ft. of Gross Residential Floor Area (GRFA} and a maximum. of 1,200 sq.ft. of GRFA. The proposed EHU will be 736 sq. ft. in size with a 350 sq. ft garage. ~. Density The applicant is proposing to construct atwo-family dwelling unit and one Type Ill EHU on this site. Pursuant to Section 12-13-4, Vail Town Code, a Type II EHU will not count as density and is allowed as a third dwelling unit on a property in the Low Density Multi-Family district. Q. The Planning and Environments! Commission shall _make the following findings before granting a conditional use Hermit: That the proposed location of the use is in accordance with the purposes of the conditional use permit section of the zoning code and the purposes of the Low Density Multi-Family (LDMF} district. 2. That. the proposed location of the use and the conditions under which it will be operated or maintained will not be detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. 3. That the proposed use will comply with each of the applicable provisions of the conditional use permit section of the zoning regulations. 1X. STAFF RECUMMENDATION The Community Development Department recommends approval of a conditional use permit, to allow for a Type III EHU, located at the 434E Spruce 11Vay/Lot 3, Block 3, Bighorn Subdivision. Staff's recommendation is based upon F:1UserslCdevlPCCIMEMQ$l4aiFi5ChP.r EHU 06M1A2064.dbc the review of the criteria in Section VCII of this memorandum and the evidence and testimony presented, subject to the following fiindings: That the proposed location of the use is in accordance with the purposes of the conditional use permit section of the zoning code and the purposes of the Low Density Multi-1=amity (LDMF} district. 2. That the proposed location of the use and the conditions under which it will be operated or maintained will not be detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. 3. That the proposed use will comply with each of the applicable provisions of the conditional use permit section of the zoning regulations. Should the Planning and Environmental Commission choose to approve this conditional use permit request, the Community Development Department recommends the following conditions: 1. Prior to the issuance of building permits, the applicant shall execute a Type III EHU deed restriction with the Town of \/ail Department of Community Development to permanently restrict the use of the EHU for employee housing. 2. Prior to the issuance of building permits, the applicant. shall address ail conditions from the DRB approval. 3. Approval of a conditional use permit shall lapse and become void if a building permit is not obtained and construction not commenced and diligently pursued toward completion or the use for which the approval has been granted has not commenced within two (2} years from when the approval becomes fins[ (12-16- 8). X. ATTACHMENTS A. Vucinity Map B. Public Hearing Notice C. Architectural Plans • • F.1USelslCtlevY'~EGIMEMOS5m45F+sthar EHU_06ka2064.dvc i 3 ~owNO~v~ ' +~ THIS ITEM MAY AFFECT YC-UR PROPERTY P~UBLiC NOTICE NOTICE IS HEREBY GIVEN that the Planning and Environmental Commission of the Town of Vail will hold a public hearing in accordance with Section 12-3-6, Vail Town Code, on June 14, 20(}4, at 2;00 PM in the Town of Vail Municipal Building, in consideration of: A request for final review of a variance from Chapter 14-4, Residential Fire Department Access Standards, Vail Town Code, to allow a structure not physically meeting the required access standards to not be sprinklered, located at 2735 Snowberry DrivefLat 12, Black 9, Vail Intermountain and setting forth details in regard thereto. Applicant: Dantas Builders, Inc., represented by Mauriello Planning Group, LLC Planner; George Ruther A request for final review of a major amendment to a specia9 development district (SOD} pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Cade, to allow for a major amendment to Special Development District No. 21, Vail Plaza Hotel East, located at 1 QO East Meadow lLot M, N, D, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Daymer Corporation, represented by Zehren and Associates, Inc. Planner: George Ruther A final review of a conditional use permit pursuant to Chapter 12-16, Conditional Use Permits, Vail Tawn Code, to a[1ow for a Type ill Employee Housing Unit (EHU}, located at 4315 Spruce WaylLo# 6, Block 3, Bighorn Subdivision, and setting forth details in regard there#o. Applicant: Steve Fischer, represented by Jahn G. Martin, Architect, LLC Planner: Clare Sloan A final review of a variance from Section 12-6H-6, Setbacks, Vail Tawn Code to allow for a residential addition within the setbacks, located at 483 Gore Creek Drive, Unit 5B {Texas Townhomes)fLot 5, Vail Village Filing 4, and setting forth details in regard thereto. Applicant: Hawkwood, Inc.,. represented by Gwathmey, Pratt, Schultz Architects Planner: Warren Campbell A fins{ review of a conditional use permit pursuant to Section 12-7H-4B, Permitted And Conditional Uses; Second Floor And Above, Vail Town Code, to allow far a temporary business office within the Vail Marriott Mountain Resort on the second floor, located at 715 West Lionshead Circle/Cats 4 & 7, Block 1, Vail Lionshead Filing 3 and Lots C & D, Morcus Subdivision, and setting forth details in regard thereto. Applicant: Vail Carp., represented by Mauriello Planning Group, LLC Planner. Warren Campbell The applications and information ataout the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-213$ for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479- 2356, Telephone for the Hearing Impaired, for information. Published May 28, 20l]4, in the Val! Daily. l~ a17 ,~ ..~.1 Q U ~~ .~' c~ ~ ~ T ~ ° [~~ pq rY~ic M ^ ~~ ~ r o y ~ ~ o ~~ z ~ O J N ~~~ w ua n ~~~ Q O F- U w W a ~ li ~ 3 N ~ ~~ 3 W ~ ~ ~ ~~, X LI ~ ~ V ~ W N9. 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I ~ a~ d l .~ F ' r i ~~ ~~ W f ` + r, ;~ ,~ r ,'~ ~ a ~, o ,k)] ~ h f f i ~ j ~ '~ ~ ~ ,,1 j ~ ~ ,. i ~l F~ ~~~ .n, n `~ V \ r' `~v ~~ ~~ ~~ ~~ ~ +' n i u 1 ,.. ~' .'+ ,, I ~ 5 .~ f~ ,1 6 {~ f i i i I i~ '~s_ MEMORANDUM TQ: Planning and Environmental Commission FROM: Community Development Department DATE: June 14, 2004 SUBJECT: A request for final review of a variance from Section t 2-6H-6, Setbacks, Vail Town Code, to allow for a residential addition located at 483 Gore Creek Drive/Unit 5B (Texas Townhomes)/Lot 5, Vail Village 4~h Filing and setting forth details in regard thereto. Applicant: Gwathmey, Pratt, and Schultz, represented by Hawkwood, inc. Planner: Elisabeth Eckel I. SUMMARY The applicant, Gwathmey, Pratt, and Schultz, is requesting a variance from Section 12-6H-B, Setbacks, Vail Town Code, to allow for 254 sq. ft. of additional G1~1=A as well as the addition of a roof dormer to the top level of the residence located 483 Gore Greek Drive, Texas Townhomes, Unit 5B. The proposed addition in the setback consists of an increase in the amount of bulk and mass of a home that already exists in the setback. Based upon Staff's review of the criteria in Section VIII of this memorandum and the evidence and testimony presented, the Community Development Department recommends approval of a variance to allow for the proposed construction, subject to the findings noted in Section IX of this memorandum. I1. DI=SCRIPTICIN 4F REC~UEST The applicant is proposing a renovation #o an existing residence, at 483 Gore Creek Drive, Texas Townhomes Unit 5B. The proposed changes include a 250 sq. ft. addition to the third floor of the residence and a new shed dormer on the north side of the roof. The applicant's vicinity rriap, request and proposed architectural plans have been attached for reference (see Attachments A, B and G). The provisions of Chapter 12-17 (Variance), Vail Town Gode, determine the review criteria and review procedures for a variance request. III. BACKGROUND The Texas Townhomes were originalEy constructed in 1965 and are configured on setback lines in such a way so as to make new construction, renovation, or structural changes impossible without the granting of a variance. The regularly- required side setback for units within the High Density Multiple-Family District ~HDMF) is 20 feet. Because of the narrow width of the lots (only 25') and the common walls of the Townhomes, all of the existing units are already encroaching into side setbacks and are therefore legally non-conforming in regard to many of the requirements of the HDMF district. Due to the non-conforming nature of the Texas Townhomes, many variances of this nature have been granted to other Townhomes, including but not limited to deck construction, dormer additions, and other requests at Units 1 A, ~ B, 2A, 4A, 4B, GB, $A, and $B. The applicant's proposal was conceptually reviewed by the Design Review Board at its May 19, 2004 public hearing. The Design Review Board was very supportive of both the architec#ure and aesthetics of the proposal and direr#ed Staff to administratively approve the design review application should the requested variance be approved by the PEG. IV. ROLES 4F REVIEWING BODIES Order of Review: Generally, applications will be reviewed first by the Planning and Environmental Gammission for acceptability of use and then by the Design Review Board for compliance of proposed buildings and site planning. Planning and Environmental Commission: Action: The Planning and Environmental Commission is responsible for final appro~aildeniallapproval with conditions of a variance. The Planning and Environmental Commission is responsible for evaluating a proposal for: 1. Relationship and impact of the use on development objectives of the Town. 2. Effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facilities needs. 3. Effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking areas. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. 5. Such other factors and criteria as the Gammission deems applicable to the proposed use. 6. The environmental impact report concerning the proposed use, if an environmental impact report is required by Chapter 12 of this Title. Conformance with development standards of zone district Lot area Setbacks 2 Building Height Density GRFA Site coverage E*andscape area Parking and loading Mitigation of development impacts Design Review Board: Action: The Design Review Board has NO review authority on a variance, but must review any accompanying Design Review Board application. Town Council: Actions of Design Review Board or Planning and Environmental Commission may be appealed to the Town Council or by the Town Council. Town Council evaluates whether or not the Planning and Environmental Commission or Design Review Board erred with approvals or denials and can uphold, uphold with modifications, or overturn the board's decision. Staff: The staff is responsible far ensuring that all submittal requirements are provided and plans conform to the technical requirements of the Zoning Regulations. The staff also advises the applicant as to compliance with the design guidelines. • Staff provides a staff memorandum containing background on the property and provides a staff evaluation of the project with respect to the required criteria and findings, and a recommendation on approval, approval with conditions, or denial. Staff also facilitates the review process. V. APPLICABLE PLANNING DOC1JlIAENTS Staff believes that the following provisions of the Vail Town Code are relevant to the review of this proposal: TITLE 12: ZONING REGULATIONS Chapter 1 ~-CH: High Density Multiple t=amity District f2-6H-i: Purpose: The high density multiple-family district is intended to provide sr'tes for multiple-family dwellings at densities to a maximum of twenty five (25J dwelling units per acre, together with such public and semipublic facilities and 1©dges, private recreation facilitr`es and related visitor oriented uses as may appropriately be located in the same district. The high density multiple-family district is intended to ensure adequate light, air, open space, and other amenities commensurate with high density apartment, condominium and lodge uses, and to maintain the desirable residential and resort qualities of the district by establishing appropriate site development standards. Certain nonresidential uses are permitted as c©nditiona/ uses, which relate to the nature of Vail as a winter and summer recreation and vacation community and, where permitted, are intended to blend harmoniously with the residential character df the district. I2-&h'-6: Setbacks: The minimum front setback sha11 be twenty feet (20), the minimum side setback shall be twenty feet (2©'), and the minimum rear setback shall be twenty feet (20'). Chapter 1 ~-~ 7: Variances 12- 17-1: Purpose: A. Reasons for Seeking Variance: In order to prevent or to lessen such practical difficulties and unnecessary physical hardships inconsistent with the objectives of this title as would result from stn'ct or literal interpretation and enforcement, variances from certain regulations may be granted. A practical difficulty or unnecessary physical hardship may result from fhe size, shape, or dimensions of a site or the location of existing structures thereon; from topographic or physical conditions an the site or in the immediate vicinity; or from other physical limitations, street locations or conditions in the immediate vicinity. Cost or inconvenience to the applicant of strict or literal compliance with a regulatr'on shall not be a reason for granting a variance. VAIL VILLAGE MASTEFI PLAN Statf bePieves that the l'©Ilawing goals of the Vai6 Village Master Plan are relevant to the review of this proposal: #t Encourage high quality redevelopment while preserving the unique architecture! scale of the Village in order to sustain its sense of community and identity. #3 To recognize as a top priority the enhancement of the walking experience throughout the Village. VL SITE ANALYSIS Address: Legal Description: Zoning: Land Use Plan Designation: Current Land Use: Lot Area: 483 Gore Creek Drive, Texas Townhomes Unit 56 Lot 5, Block 5, Vail Village 4'~' Filing High Density Multiple-Family Vail Village Master Plan Residential 2,32 sq. ft. VII. SURRUUN>JING LAND USES AND ZONING Land Use Zoning North: Apollo Park High Density Multiple-Family South: Tract F-2, P-1 Outdoor Recreation, Parking East: Manor Vail High Density Multiple-Family West: Vail Trails High Density Multiple-Family VIII. CRITI=RIA AND FINDINGS The review criteria for a request of this nature are established lay Chapter ~ 2-17, Vail Town Code. A. Consideration of Factors Reaardina the Setback Variances: 4 1. The relationship of the requested variance to other existing or po#ential uses and structures in the vicinity. The applicant has received written approval from the Texas Townhome Association for the proposed renovation. Staff does not believe this proposal will negatively affect the existing or potential uses and structures in the vicinity in comparison to the existing conditions. 2. The degree to which relief from the strict and literal interpretation and enforcement of a specified regulation is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity or to attain the objectives of this title without a grant of special privilege. Given the previous approval of setback variances for other Tawnhames, Staff believes this proposal requests an appropriate degree of relief from the strict and literal interpretation and enforcement of a specified regulation and is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity and to attain the objectives of the Town's development without granting a special privilege. 3. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety. Staff does not believe the proposed setback encroachment will have a signi#icant negative impact on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety. 4. Such other factors and criteria as the commission deems applicable to the proposed variance. The applicant's proposal was conceptually reviewed by the Design Review Board at its May 19, 2094, public hearing, who was supportive of the proposal. The applicant has represented to the Town of Vail that this proposal will not alter the structures or grounds of the lots or units. B. The Plannino and Environmental Commission shall make the following findings before granting a variance: That the granting of the variance will special privilege inconsistent with properties classified in the same district • not constitute a grant of the limitations on other 2. That the granting of the variance will not be detrimental to the public health, safety or welfare, or materially injurious to properties ar improvements in the vicinity. 3. That the variance is warranted for one or mare of the following reasons: a. The strict literaE interpretation or enforcement of the specified regulation would result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of this title. b. There are exceptions or extraordinary circumstances ar conditions applicable to the same site of the variance that do not apply generally to other properties in the same zone. c. The strict interpretation or enforcement of the specified regulation would deprive the applicant of privileges enjoyed by the owners of other properties in the same district. IX. STAFF RECOMMENDATiQN The Community Development Department recommends approval of a variance from Section t 2-6H-6, Setbacks, Vail Town Code, to a{low for a residential addition located at 483 Gore Creek Drive/Unit 513 (Texas Townhames)/Lot 5, Vail Village 4'h Filing. Staff's recommendation is based upon the review of the criteria in Section VIII of this memorandum and the evidence and testimony presented, subject to findings previously listed. X. ATTACHMENTS A. Vicinity Map B. Applicant`s Request C. Architectural Plans D. Public Notice 6 Attachment B Written description of nature of variance requested and the specific regulations invotved, including an explanation of why the variance is required and why the strict or literal interpretation of the specific regulation would result in a physical hardship ar practical difficulty. The owners wish to remaue an existing law-pitched roof creating a shed dormer and adding useful space on the 3rd floor of Texas Townhouse 5b. A variance required is T2-6G1 Sideyard Setback in a medium density multiple-family district. "In the MC7MF district, the minimum front setback shall be twenty feet (2t)'), the minimum side setback shall be twenty feet (24"), and the minimum rear setback shall be twenty feet (20'}." The literal interpretation of this regulation would result in the inability of the Owner to expand the unit. This unit has a 250 square foot addition for which we are applying simultaneously. A written statement addressing the following: a. The relationship of the requested variance to other existing ar potential uses and structures in the vicinity. Sideyard Setback requirement clearly preceded the subdivision of the Texas Townhouses into specific sites. The townhouses share party walls. We request a variance that is necessary. Other neighbors have had the same variance. 68 to the East has done this type of modification to the top floor. b. The degree to which relief from the strict or literal interpretation and enforcement of a specified regulation is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity ar to attain the objectives of this title without grant of special privilege. This variance is necessary to do what the applicant would like to da, further per item A, this has been granted to every remodel before. c. The effect of variance on light and air, distribution of papuiakion, transportation, traffic facilities, utilities, and public safety. The variance will not affect the aforementioned items, although the addi#on could add a shadow in the winter. Far the most part it is negligible. d. Haw the request complies with adopted Town of Vail planning policies and development objectives. The Owner is allowed an addition of 250 square feet. The addition will not infringe on height restrictions stated in the design Guidelines. l OD0 South Frontage Rvpd West, Suite 1 d2 • Vail, Colorado 81657 • Tel: (9717} d75-i 147 * Fax: (97U) 476-1 b12 • Email: gpsxva6l~aal.COm t t k 4;~ 5{ ~ '-1''~!`~ did ~~ , ~,~,s' z ~,. ~ o ~:y ~~~o~ v~g ye i ~~~ ~ O'iQ ~ ~ ~~ ~ ,~11Styp7 Nt3N ~- r i I i i i I' i I r m ~ rg,~ L .N ~ ~~+rt ~a~ ~~ x~i~ {~2uVr ~ &dyl ~// J d~~/1 +~ ~g~Y`~V'P71'l l~'la~ 7V.r1 SL a o ai s . d ~ ~a '~ '> ~l 1 " d dl W ~ d $Ya ~~h3lzk }:€ $~~~~~r ~ ~ ~ f j / ~ ~ , ~ 1 `~ ~~ N' ~~ yy {r '~y~ ` ( ~ C y ~~~I ~ (F¢ ~ ~r ~~~~ ` ( Q n y ~ p 1 /~i~wV f..~/s~fl 7 1 1 ~{! .4 e, `Kfi3 W l.} z ~ ~~~~ ~ - i- 2i:.Sh'O~ 1.43k ~ _?;: « N a~~ ' ~~as a~ ~~~ ~ ~~~ `J .~ ^~~ Y~ '~ r~~l"1~']~fl~lv~01. ~Y/~~ SNC711.'d71~fCIpL~! ~SOdO?~d 3~N~Qf~3~ 11vf'e~H ~ ~ k. c37: ~ 1 °e~,,z~~ ~~i ~ ~~3=f~ a ~ b' o ~ . ~ r W ~ n ~~ z ~~ un oY ~~ ON ~4 ~~ F ~ _, ~2LLSN0') ~ ~'I 'Lt1STICY~ N31J r r_ ~ /~~~ 1 / ~ ~ ! / IG~ ~~ ~ ~ \ / / ~i ~ i P ti ~ ~~ ~' ~~ u~ f / ` \ ~ ~~ 0 `F' 3 5c~ 0 Y 7 ui z I l'1 (~ V n \`~ 1~J +J\ V if 8 II¢r~ 1 I ~- 1 ,~ i v Attachment D ~~ r ! ~, THIS ITEM MAY AFFECT Yt)UR PROPERTY PUBLIC N©TICE NOTICE IS HEREBY GIVEN that the Planning and Environmental Commission of the Town of Vail will hold a public hearing in accordance with Section 12-3-6, Vail Town Code, on June 14, 2004, at 2A0 PM in the Town of Vail Municipal Building, in consideration of; A request for final review of a variance from Chapter 14-4, Residential Fire Department Access Standards, Vai[ Town Code, to allow a structure not physically meeting the required access standards to not be sprinklered, located a# 2735 Snowberry DrivelLot 12, Block 9, Vail Intermountain and setting forth details in regard thereto. Applicant: Dantas Builders, Inc., represented by Mauriello Planning Group, LLC Planner: George Ruther A request for final review of a major amendment to a special development district {SDD} pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for a major amendment to Special Development District No. 21, Vail Plaza Hotel East, located at 100 East Meadow lLot M, N, ©, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Applicant; Daymer Corporation, represented by Zehren and Associates, Inc. Planner. George Ruther A final review of a conditional use permit pursuant to Chapter 12-16, Conditional Use Permits, Vail Town Gode, to allow for a Type 111 Employee Housing Unit (EHU}, located at 4315 Spruce WaylLot 6, Block 3, Bighorn Subdivision, and setting forth details in regard thereto. Applicant: Steve Fischer, represented by John G. Martin, Architect, LLC Planner. Clare Sloan A final review of a variance from Section 12-6H-6, Setbacks, Vail Town Code to allow for a residential addition within the setbacks, located at 483 Gore Creek Drive, Unit 5B (Texas Townhomes}ILot 5, Vail Village Filing 4, and setting forth details in regard thereto. Applicant: Hawkwood, Inc., represented by Gwathmey, Pratt, Schultz Architects Planner: Warren Campbell A final review of a conditional use permit pursuant to Section 12-7H-4B, Permitted And Conditional Uses; Second Floor And Above, Vail Town Code, to allow for a temporary business office within the Vail Marriott Mountain Resort on the second floor, located at 715 West Lionshead Circlell_ots 4 & 7, Block 1, Vail Lionshead Filing 3 and Lots C & D, Morcus Subdivision, and setting forth details in regard thereto. Applicant: Vail Corp., represented by Mauriello Planning Group, LLC Planner: Warren Campbel! The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vai! Community Development Department, 75 Saute Frontage Road. The public is invited to attend project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department, Please call (970} 479-2138 far additions[ information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479- 2356, Telephone for the Hearing Impaired, for information. Published May 28, 2004, in the Vail Daily. MEMORANDUM TO: Planning and Environmental Commission FROM; Department of Community Development DATE; June 14, 2004 SUBJECT: A final review of a conditional use permit pursuant to Section 12-7H-4B, Permitted And Conditional Uses; Second Floor And Above, Vail Town Code, to allow for a temporary business office within the Vail Marriott Mountain Resort on the second floor, located at 71 ~ West Lionshead CirclefLots 4 & 7, Block 1, Vail Lionshead Filing 3 and Lots C & D, Morcus Subdivision, and setting forth details in regard thereto. Applicant: Vail Corporation; represented ly Mauriello Planning Group, LLC. Planner; Warren Campbell I. SUMMARY The applicant, Vail Corporation, represented by Mauriello Planning Group, LLG. is requesting a conditional use permit pursuant to Section 12-7H-4B, Permitted And Conditional Uses; Second Floor And Above, Vail Town Code, to allow for a business office within the Vail Marriott Mountain Resort on the second floor, located at 715 West Lionshead CirciefLots 4 & 7, Block 1, Vail Lionshead Filing 3 and Lots C & D, Morcus Subdivision. The conditional use is requested to allow the applicant to establish a real estate sales office for the Gore Creek Place residences which are locate south of the Vail Marriott Mountain Resort. Based upon Staff's review of the criteria outlined in Section VIII of this memorandum and the evidence and testimony presented, the Community Development Department recommends approval of this request subject to the findings and conditions noted in Section VIII of this memorandum. II. DESCRIPTION OF THE REQUEST Vail Corporation is requesting a conditional use permit to allow for a temporary business office within the Vail Marriott Mountain Resort on the second floor measuring 407 square feet. The applicant is proposing to locate a real estate sales office located within the existing Vail Marriott Mountain Resort in a space which has no exterior pedestrian access. The proposed location would gain access from a common hallway which leads to an entrance off of West Lionshead Circle. A vicinity map is attached for reference (Attachment A}. Parking far the real estate office will be provided in the southeast corner of the existing West Day Lot parking lot. The applicant is currently in the process of establishing a permanent real estate sales office within Lionshead in order to inform the public about the various Lionshead projects and real estate purchase opportunities. Once this location is established the real estate office will be removed from the Vail Marriott Mountain Resort building. It is estimated - that this will occur in approximately 150 days from the date of approval. Staff is recommending that if this proposal is approved that it be for a period of one year which would expire on June 14, 2045. The applicant"s letter of request (Attachment B}, floor plans of the space, and photographs of the exterior of the structure (Attachment C} are attached far further detail. III. REVIEWING BOARD ROLES Drder ref Review. Generally, applications will be reviewed first by the PEC far acceptability of use and then by fhe DRB far compliance of proposed buildings and site planning. Planning and Environmental Commission: Action: The PEC is responsible for final approval/denial of CL1P. The PEC is responsible far evaluating a proposal far: 1. Relationship and impact of the use on development objectives of the Town. 2. Effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facilities needs. 3. Effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking areas. 4.. €ffect upon the character t~f the area in which the prcpc~sed use is to be Iccated, including the scale and bulk of the proposed use in relation to surrounding uses. 5. Such other factors and criteria as the Commission deems applicable to the proposed use. f>. The environmental impact report concerning the proposed use, if an environmental impact report is required by Chapter 12 of this Title. Conformance with development standards of zone district Lat area Setbacks Building Height Density G RI=A Site coverage Landscape area Parking and loading Mitigation of development impacts Design Review Board: Action: The DRB has NO review aufhorify on a CUP, but must review any accompanying DRB application. Town Council: Actions of DRB ar PEC maybe appealed to the Town Council ar by the Town Council. Town Council evaluates whether or not the PEC or DRB erred with approvals ar denials and can uphold, uphold with rnodifications, or overturn the board's decision. Staff: The staff is responsible far ensuring that all submittal requirements are provided and plans conform to the technical requirements of the Zoning Regulations. The staff also advises the appiicar~t as to compliance with the design guidelines. 2 Staff provides a staff memo containing background can the property and provides a staff evaluation of the project with respect to the required criteria and findings, and a recommendation an approval, approval with conditions, or deniai. Staff also facilitates the review process. IV. APPLICABLE PLANNING DaCIJMENTS A. Town of Vail Zoning Regulations Section 12-2: Definitions (in part) OFFICE, BUSINESS: An office for the conduct of general business and service activities, such as offices of rea! estate ar insurance agents, brokers, secretarial or stenographic services, ar offices far general business activities acrd transactions, where storage, sale, or display of merchandise on the premises occupies less than ten percent (10°r~) of the floor area. Section 12-7H: Lionshead Mixed Use 1 (LMU-1) District (in part) 12-7N-1: PURPaSE: The Lianshead Mixed Use 1 Distrr`ct is intended to provide sites for a mixture of multipJe- family dwellings, lodges, hofels, fractional fee clubs, time shares, lodge dwelling units, restaurants, offices, skier services, and commercial establishments in a clustered, unified development. Lianshead Mixed Use 1 District, in accordance with the Lianshead Redevelopment Master Plan, is intended to ensure adequate fight, air, open space and . other amenities appropriate to the permitted types of buildings and uses and to maintain the desirable qualities of the District by establishing appropriate site development standards. This District is meant to encourage and provide incentives for redevelopment in accordance with the Lianshead Redevelopment Master Plan. This Zone District was specifically developed to provide incentives far properties to redevelop. The ultimate goal of these incentives is to create an economically vibrant lodging, housing, and commercial care area. The incentives in this Zone District include increases in allowable gross residential floor area, building height, and density aver the previously established zoning in the Lianshead Redevelopment Master Plan study area. The primary goal of fhe incentives is to create economic conditions favorable to inducing private redevelopment consistent with the Lionshead Redevelopment Master flan.. Additionally, the incentives are created to help finance public off-site improvements adjacent to redevelopment projects. With any developmenf/redevelopmenf proposal taking advantage of the incentives created herein, the following amenities will be evaluated: streetscape improvements, pedestrian/bicycle access, public plaza redevelopment, public art, roadway improvements, and similar improvements. (Drd 3(1999) § 1} 12-7H-4: PERMITTED AND CCJNDITI(~NAL USES; SECQND Ft©QR AND ABC?VE: f3. Conditional Uses: The following uses shall be permitted on second floors and higher above grade, subject fa the issuance of a condifional use permit in accordance with the provisions of Chapter 16 of this Title: Banks and financial institutions. Conference facilities and meeting rooms, Eating and drinking establishments. Liquor stores. 3 Personal services and repair shops. Professional offices, business offices-and studios. Radio, TV stores, and repair shops. Recreation facilities. Retail establishments. Skier ticketing, ski school, skier services, and daycare. Theaters. Time-share units and fractional fee clubs. Additional uses determined to be similar to conditional uses described in this subsection, in accordance with the provisions of section 12-3-~ of this Title. (Ord. 6(20(10) ,§ 2: Ord. 3(1999) § 1) Section 12-16: Conditional Uses Permits (in part) Section 12-16-1: Purpose; Limitations !n order to provide the flexibility necessary to achieve the objectives of this title, specified uses are permitted in certain districts subject to the granting of a conditional use permit. Because of their unusual or special characteristics, conditional uses require review so that they may be located properly with respect to the purposes of this title and with respect to their effects on surrounding properties. The review process prescribed in this chapter is intended to assure compatibility and harmonious development between conditional uses and surrounding properties in the Town at large. Uses fisted as conditional uses fi the various districts may be permitted subject to such conditions and limitations as the Town may prescribe to insure that the location and operation of the conditional uses will be in accordance with the development objectives of the Town and widl not be detriments! to other uses yr properties. Where conditi~ins cannot be devised, to achieve these objectives, applications for conditional use permits shall be denied. B. Lionshead Redevelopment Master Plan The Marriott is also governed by the development objectives as stated in the Lionshead Redevelopment Master Plan. Of the six Policy Objectives ©utlined in the Lionshead Redevelopment Master Plan, staff has identified the fallowing objective as applicable to this proposal: 2.3.1 Renewal and Redevelopment Lianshead can and should be renewed and redevelopment to become a warmer, more vibrant environment for guests and residents. Lionshead needs an appealing and coherent identify, a sense of place, a personality, a purpose, and an improved aesthetic character. V VI ZONING ANALYSIS Zoning: Lionshead Mixed Use 1 District Land Use Plan Designation: Resort Accommodations and Services Current Land Use: Mixed Use SURRQUNDING LAND USES AND ZCxNING Land Use Zoning North: Residential Lionshead Mixed Use-1 District South: Open Space Natural Area preservation District East: Mixed Use Lianshead Mixed Use-1 District West: Mixed Use Lionshead Mixed Use-1 District 4 VII. CRITERIA AND FINDINGS The review criteria for a request of this nature are established by the Town Code. The proposed real estate office is located an the second floor of a Vail Marriott Mountain Resort within the Lionshead Mixed Use 1 Zone District. Therefore, this proposal is subject to the issuance of a conditional use permit in accordance with the provisions of Chapter 12-16, Vail Town Code. A. Consideration of Factors Regard%na Conditional Use Permits: ~. Relationship and impact of the use on the development objectives of the Town. Staff believes the proposed real estate office is consistent with the purpose of the Lionshead Mixed Use I zone district. The real estate office is unique it that it will be solely conducting sales of units within the Core Creek Place development and other Vail Resorks Lionshead redevelopment projects such as the Lionshead Care development. Staff beliEVes that the proposal is consistent with the Goal 2..3.1 identified in the Lionshead Redevelopment Master Plan. ~. The effect ofi the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. Staff believes the proposed real estate office will no negative effects an the above-mentioned criteria as it will be located within an existing space of the Vail Marriott. Mountain Resort. The space proposed for the location of the real estate office is an existing space within the Vail Marriott Mountain Resort which is unfinished. ~. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal ofi snow from the street and parking areas. Staff believes that the proposed real estate office will have no negative effects on the above-mentioned criteria. The proposed plan is to utilize four parking spaces in the southeast corner of the existing West Day Lot parking lat. In#erested parties would then walk to the real estate office- A business office which measures 407 square feet is required to have 2 parking spaces.. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. The proposed real estate office will have na negative impact on the character of the area including scale and bulk as it will be located within an existing space in the Vail Marriott Mountain Resort. • 5 B. The Planning and Environmental Commission shall make the following fiindinas before granting a conditiona! use permit: That the proposed location of the use is in accordance with the purposes of the conditional use permit section of the zoning code and the purposes of the Lionshead Mixed tJse-1 Zone District. 2. That the proposed location of the use and the conditions under which it will be operated or maintained will not be detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. 3. That the proposed use will comply with each of the applicable provisions of the conditional use permit section of the zoning code. VIII. STAFF RECOIUIMENDATION The Community Development Department recommends that the Planning and Environmental Commission approves the applicant's request for a conditional use permit to allow for a business office within the Vail Marriott Mountain Resort on the second floor pursuant to Section 12-7H-4B, Permitted And Conditional Uses; Second Floor And Above, Vail Town Code, located at 715 West Lionshead CirclelLots 4 & 7, Block 1, Vail Lionshead Filing 3 and Lats C & D, Morcus Subdivision. Staff's recommendation of approval is based upon the review of the criteria described in Section VII of this memo and the evidence and testimony presented. Should the Planning and Environmental Commission choose to approve the applicant's request, staff recommends that the following findings be made as part of a motion: 1. That~the proposed locations of the use is in accordance with the purposes of the conditional use permit section of the zoning code and the purposes of the district in which the site is located. 2. That the proposed locations of the use and the conditions under which it would be operated or maintained would not be detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. 3. That the proposed use would comply with each of the applicable provisions of the conditional use permit section of the zoning code. Should the Planning and Environmental Commission choose to approve this request, staff recommends the following condition of approval. 1. That this conditional use permit for a business office to conduct real estate sales in this location within the Vail Marriott Mountain Resort shall expire on June 14, 2005. IX. ATTACHMENTS A. Vicinity Map B. Applicant' letter dated May 20(}4 C. Floor plans and photographs of the exterior D. Publication Notice and Affidavit of Publication 6 ~~ ~ ~~ 1 ~.: ~ g x ~ ~ z c 'P a ~, ~ ~°°. x ,~~~ ~ m 4 ~} m 1 K - ' ~~ ~ d~ t Y ~~zx ~.:~~ - o ,~ "+~ k m ~ ~~~ ~ __ a.,,, c _K~~ ~ o 7 : ~ ~` ~ < ~ t { to ~ r ~ ~ 5 ~ ~ - f 4+, ~i 1. ~`- „g. _.. G F ~ ~~~ s~' ~~ , t ~ E ~~^b _. a2 1. Introduction and 6ackgraund Vail ReSOrts ~s in the process of establishing a permanent flew Qawn Sales Center ,n Lionshead. Thrs Sales center will allow potential buyers of Vail Resorts properties to learn about the various redevelopment projects and allow Vail Resorts the opportunity to obtain pre-sales for all of the new condominiums bung created. The proposed conditional use permit would allow a temporary sales office within the Marriott Mountain Resort on the second floor above the Charter Sparts space. This sales center will be opened ~n mid-June and operate until the permanent location has been established in the core of Lsonshead. The sales office will occupy ~Q7 sq. ft. withtin the Marriott and parking will be provided on the West Day Lot (2 spaces required). Temporary parking (~O minute maximum) will be provided in the existing pul{-out area located along West Lionshead Circle as approved by Public Works. Il. Condrtronal Use Rev-ew Cr~terra The following is a list of the caterra that the Planning and Zoning Commission ~s required to consider rn the review of a Conditional Use Permit. I . lzelationship and impact of the use on the development objectives of the Town. Dui Analysis. The proposed temporary office use within the Marrrott Mountain Resort rs a necessary component of the redevelopment cif Lronshead, i~thout sales of real estate none of the redevelopment projects can be successful. The prnpposed use rs I©cated on the second floor of the 6urldrng along the .southeast side of the structure (facing eastJ. Therefore the use complies with the zoning restrrctrons Dn office uses. The use rs not utilizing space that could be used as vital refer! space as this space has no pedestrian frontage. The proposed temporary use rs rn conformance with the Town's development ob~ectrves. 2. The effect of the use on Irght and err, distribution of population, tra'nsportatron facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. f G}ur .4nalysrs.° The proposed use rs located wrrthrn the exfstirrg 1'/tarrrott Structure and therefore has Irttle, rf any, impact on the abDVe mentioned Issues. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, tra~ff~c flow and control, access, maneuverability, and removal of snow from the street and parking areas. fur AnafYSrs~ The proposed use rs focated ivrthrn the existrny Marriott structure and therefore has Irttle, rf any, impact on the above mentioned issues. 4. Effect upon the character of the area in which the proposed use ~s to be located, dnclud~ng the scale and bulk of the proposed use in relation to surroundeng uses. Dur Analvsrs.• The proposed use rs located wrthm the existing Marriott structure and therefore has Irttle, rf any, impact on the above mentioned issues. III. At~plicabie Plannene~ Documents L~onshead Redevelopment Master Plan: The Marriott is governed by the development ob~ect~ves of the Lianshead Redevelopment Master Plan. Of the six Pal~cy Qb~ect~ves outlined an the L~onshead Redevelopment Master Plan, the following objectives are applicable to this proposal: 2.3. I Renewal and Redevelor~ment L~onshead can and should be renewed and redevelopment to become a warmer, more vibrant environment far guests and residents. Lionshead needs an appeal5ng and coherent identity, a sense of place, a personality, a purpose, and an improved aesthetic character. x,3.2 V~tal~ty and Amenities We must seeze the opportunity to enhance guest experience and communjty rnueraction through expanded and add~t~onal acttveties and amen~t~es such as performing arts venues, conference fac~I~tQes, ice rinks, streetscape, parks and other reereat~onal improvements. 2 691Z~9ZG QL6 :xe~ 66 LZ"9Z8"OL6 :auoy~ Z£9L9 Oa `sWe~P~ 44iM ~?nS •~g uieW LS SI.LNtlI ~ :~uaw~a~~y 0 OpL'JO~O~ `~IL'/1~ D ~ !!1 sa~~p sa~e~ ~ m N "~~m ~~~ ~_ ~ u _~ o L Z mQ m ~~ • ~~ ~~ ~© ~- ~- ~~ ~n ~a ©~ • 89LZ'9Z6'OL6 :xe~ 6fi4Z~9Z6'OLfi ~~~a4d - a ~ ~ Q Z£9l8 D~'sprennR~ Op~'JO~O~ '~IL'/~ ~ n ` cd ~ c4 u~ u `•° tr61N1 19 S ~.JOS~ ~ IJI~~l.If10~ ~~41.lJL~ 7S uleW Lfi _.. ~ o .. C ~ ~- ~~1 ~ I~ /' ~~~~~~a Saps 1 ~ ~ o o . ~ uo~dwea~ pue y~iu.ag '~e~~IS ~ ~ ~> ~~ ~ ~ ~~ ~~ ~~ ~~L~ ... ~ . d ~ ~F'3: ~ ~ ~ ' . Y . r a . .., ~: . ~ ~ ' _ F~ '!~''..f. j L :J.: ~ ~ '} • ~ jl~' C ~} _' .t ~_~~':~_ ~.~ .~. ~ 4 i f r, F 4r . ti~.y „ ~, . i'~: ;~ ~ . r' ~ .~ .t ±~ r ~~tr~ c +Y '~ i ~ Yx a ~:A ~.~1. ~ ~ :.; ;. ~? ~ ~~ 1 ~ ?r 4' . Y'~~_,° < Marriott Temporary Saies Center Adjacent Properties Owners List ~r©WN OF VAIL FINANCE DEPARTMENT 75 S. FRONTAGE ROAD VAI[,, CO 81657 COLORADO DEPT OF TRANSPORTATION 4241 E ARKANSAS AVE DENVER, CO 84222 VAIL CORD PO BOX 7 VAIL, CO 81657 ENZIAN CONDOMINIUM ASSOCIATION C/0 GEOFF WRIGHT 614 W LIONSHEAD CTR VAIL, CO 81657 LION SQUARE CONDO ASSOC 664 W LIONS HEAT) PL VAIL, CO 81657 LION SQUARE NORTH CONDO ASSOC 664 W LIONS HEAD PL VAIL, CO 81657 MONTANEROS CONDOMII~I7UM ASSOCIATION ODZA KT'TTH 641 W LIONSHEAD CIR VAIL, CO 81657 f "I EXAS TELEVISION INC PO BOX 16290 HOUSTON, TX 77222 "1'HEA 7. RUMFORD LIVING TRUST - RUMFORD, HEATHER A, & FREDERICK C. 675 FORrST RD VAIL, CO 81657 PARSONS FAMILY LLC PO BOX 497 EDWARDS, CO 81632-0497 Attach~n~nt: D ~i Y~ ADAM, NANCY SHAPIRO 4975 E PRESERVE GREENV~OOD VILLAGE, CO SQ124 MILLERS LIONSHEAD LLC 12770 MERIT DR S'I'E 400 DALLAS, TX 75251 CADOL, ROGER V. & SALLY M. -JT 9850 E PROGRESS CTR GREENWOOD VILLAGE, CO 80111 COLMAR LLC 251 FOWLER RD FAR HILLS, NJ 07931 MAi-II;R, JERARD F. & JOAN 5. -JT 251 FOWLER RD FAR HILLS, NJ [}7931 ENGLEMAI'vi, JOHN S. & STEPI~EN B. - IIATHORN MARY M. CJO MARY IVI HATHORN 541 ELY RD ELY, VT 05045 GENERAL COMMUNICATIONS INC ATTN: A. EMMET STEPHENSON, JR 100 GARPIELD ST 4TH FL DENVER, CO 8020G-5550 NANETTE S, ELENBAAS LIVING TRUST - NANETTE S. ELENBAAS TRUSTEE 3328 OAKDALE HICKORY CORNERS, MI 49060 L ANTLERS CONDOML~~IUIvi ASSOC 680 W LIONSI-IEAD PL VAII., GO 816s7 VAIL SPA CONDOMIl~TUM ASSOC 710 W LIONSHEAD CIR VAIL, CO 81657 f VAIL SPA C03~zDQIvIINIIJM ASSOC SI-IUGIIART THOMSON & KILROY PC 1050 17TH ST S`fE 2300 DENVER, CO $0265 EAGLE RIVER WATla',R & SANITATION DISTRICT 846 FOREST ROAD VAIL, CO 81657 t MALJR~LLO PLANNTNCi GROUP, LLC PO SOX 1127 AVON, CO 5162.0 • • • 1DWNOFVM.1 THIS ITEM MAY AFFECT YQUR PROPERTY PUBLlC NOTICE NOTICE IS HEREBY GIVEN that the Planning and Environmental Commission of the Town of Vail will hold a public hearing in accordance with Section 12-3-8, Vail Town Code, on June 14, 2©04, at 2:{3Q PM in the Town of Vail Municipal Building, in consideration of: A request for final review of a variance from Chapter 14-4, Residential Fire Depar#ment Access Standards, Vail Town Code, to allow a structure not physically meeting the required access standards to not be sprinklered, located at 2735 Snowberry Drive/Lot 1 ~, Block 9, Vail Intermountain and setting forth details in regard thereto. Applicant: Dantas Builders, Inc,, represented by Mauriello Planning Group, LLC Planner; George Rather A request for final review of a major amendment to a special development district {SDD~ pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for a major amendment to Special Development District No. 21, Vail Plaza Hotel East, located a# 100 East Meadow 1Lot M, N, O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Daymer Corporation, represented by Zehren and Associates, Inc. Planner: George Rather A final review of a conditional use permit pursuant to Chapter 1218, Conditional Use Permits, Vail Town Cade, to allow for a Type III Employee Housing Unit {EHU), located at 4315 Spruce Waylt_ot 8, Block 3, Bighorn Subdivision, and setting forth details in regard thereto. . Applicant: Steve Fischer, represented by John G. Martin, Architect, LLC Planner. Clare Sloan A final review of a variance from Section 12-6H-6, Setbacks, Vail Town Code to allow for a residential addition within the setbacks, located at 483 Gore Creek Drive, Unit 5B {Texas Townhomes)fLot 5, Vail Village Filing 4, and setting forth details in regard thereto. Applicant: Hawkwood, Inc., represented by Gwathmey, Pratt, Schultz Architects Planner: Warren Campbell A final review of a conditional use permit pursuant to Section 12-7H-4B, Permitted And Conditional Uses; Second Floor And Above, Vail Town Code, to allow for a temporary business office within the Vail Marriott Mountain Resort on the second floor, located at 715 West Lionshead CirclelLots 4 & 7, Block 1, Vail Lionshead Filing 3 and Lots C & D, Morcus Subdivision, and setting forth details in regard thereto. Applicant: Vail Carp., represented by Mauriello Planning Group, LLC Planner: Warren Campbell The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The pulalic is invited to attend project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970} 479- 2356, Telephone for the Hearing Impaired, for information. Published May 28, 2004, in the Vail Daily. MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: June 14, 2004 SUBJECT: A request for final review of a major amendment to a specia! development district (SDD) pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for a major amendment to Special Development District No. 8, Vail Plaza Hotel East, located at 100 East Meadow ILot M, N, U, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Daymer Corporation, represented by Zehren and Associates, [nc. Planner: George Ruttier S U M IVIARY The applicant, Waldir Prado, d.b.a. Daymer Corporation, represented by Zehren and Associates, inc., is requesting a final review of a major amendment to a special development district (SDD), pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for a major amendment to Special Development district Na. 6, Vail Plaza Hotel East. The major amendment is intended to facilitate the redevelopment of Phase IV of the existing Vail Village Inn and allow for the construction of the Vail Plaza Hotel. The current proposal amends only Phase IV of the Vail Village inn Plaza. No amendments are proposed to Phases I-III ar V of the Vail Village Inn. While staff believes that the proposal is in general compliance with the nine design criteria, as identifed in Section VI of this memorandum, we believe that several outstanding issues must be addressed by the applicant prior to the Planning and Environmental Commission making a recommendation on this application to the Vail Tawn Council. Staff recommends that this application be tabled to the June 2$, 20(}4, public hearing of the Planning and Environmental Commission, to allow the applicant time to address the outstanding issues. 11, DESCRIPTION OF THE REQUEST The applicant, Daymer Corporation, represented by Zehren and Associates, Ina., has submitted a development review application tv the Town of Vail Community Development. The application is a request for a final review and recommendation of a proposed a major amendment, pursuant to Chapter !3 of the Town of Vail Zoning Regulation, to Special Development District No. fi, Vail Village Inn. The purpose of the major amendment is to amend the approved development plan for the site that was approved by the Vail Town Council on September 4, 2001, pursuant to Ordinance No. 21, Series of 2001, allowing for the constnuctian of the Vail Plaza Hotel in Phase IV of the District. Ordinance No. 21, Series of 2001, prescribes the development standards and adopted an approved development plan for the site, as required by Section. 12-9A-6, r • Development Plan, Vail Town Code. According to the applicant`s proposal, the development standards and approved development plan remain largely unchanged with this major amendment application. With the exception of minor revisions and refinements to the architecture of the building, the overall bulk, mass, height, scale, character and layout of the hotel above grade are unchanged. The more significant changes to the proposal are the reduction in the total number of parking spaces that will be provided and the realignment of the proposed vehicular access points to the hotel aff of Vail Road and the South Frontage Road. The approximate total grass square footage of the new hotel is 319,237 square feet. The following is an approximate square footage breakdown of the various uses within the hotel: • +52,601 sq. ft. -fractional fee club units s• 5,'[50 sq. ft. -condominium • 36,173 sq. ft. -accommodation units ~.• 6,733 sq. ft. -employee housing units ~.• 5,965 sq. ft. - restaurantlretal . • 7,227 sq. ft. - kitehen •:• 12,821 sq. ft. - conferencelmeeting roams ~.• 4,559 sq. ft. -~ spalheatth club •.• 178,008 sq. ft. -common area (mechanical, maid close#s, stairslhallways, parking, office, lobby, etc.) 319,..237 sq. ft. gross building square footage The applicant has identified what are taeiieved to be public benefits which will be realized by the Town as a result of the Vail Plaza Hotel redevelopment. The public benefits associated with the hotel proposal are: • An increase in the annual occupancy rate through the redevelopment of an older, existing hotel. • The creation of approximately x2,821 square feet of new conference and meeting room facilities. • The implementation of the recommended Town of Vail Streetscape Master Plan improvements clang Vail Road, the South Frontage Road and a portion of East Meadow Drive. • The re-investment and redevelopment of resort property in the Town of Vail. • The implementation of the development goals, objectives and policies adopted by the Town for the Vail Village Inn property. • A significant increase in the Town's supply of sham-term, overnight accammadatian to serve our guests and visitors. • The construction of a world-class "anchor' hotel providing ahigh-level of guest services and amenities. • A potentialEy sizeable annual contribution to the Town's declining sales tax revenue. A vicinity map illustrating the location of the proposed SDD amendment has been attached for reference (attachment A}. A summary of the proposed amendments to the plans is outlined 'tn a letter from Tim Losa, Zehren and Associates, Inc., dated May 6, 2004 (attachment B}. A complete set of reduced plans has been attached for reference (attachment C}. For comparative purposes, the Community Development Department has also completed an analysis comparing the 2004 proposal and the 2001approva[. The purpose of the analysis is to provide a direct comparison of the 2004 proposal and the 2001approval. A copy of the Vaif Plaza Hotel Proposal Comparison has been attached for reference (attachment D}. lll. BACKGROUND The following is a brief summary of the amendments to Special Development District No. 6 since the original adoption: In 1976, the Vail Town Council passed Ordinance No. 7, Series 1976, establishing Special Development Districts No. 6, Vail Village Inn, to ensure the unifed and coordinated development of a critical site to the Town of Vail, as a whole, and in a manner suitable for the area in which it is situated. • ]n 1986, the Vail Town Council passed Ordinance No. 1, Series 1985, providing certain amendments to the approved development plan for Special Development District No. 6. The amendments included a requirement far a minimum of 175 accommodation units and 72,400 square feet of GRFA devoted entirely to accommodation units in Phase IV. In 1957, the Vail Town Council passed Ordinance No.14, Series 1987, which amended and modified Section 8 relating to the allowed density of the development plan for Speciai Development District No. 6. This amendment brake Phase IV into two distinct phases; Phase IV and Phase V. This amendment established the maximum allowable GRFA for the entire Dis#rict at approximately 120,000 square feet. Furthermore, the amendment reduced the minimum accommodation unit requirement to 148 units and 67,367 square feet of GRFA. In 1989, the Vail Town Council passed Ordinance No. 24, Series of 1989, amending the density controls of the District. This amendment increased the allowable GRFA to 124,527 square feet and allowed Unit #30 to be created in a commercial space. The amendment maintained the previous approval requiring a minimum 148 accommodation units and 67,367 square feet of GRFA devoted #o units in Phases !V and V. In 1991, the Vail Town Council passed Ordinance No. 9, Series 1991, providing for certain amendments to the approved development plan for Special Development District No. 6, which relates specifically to Phase [V. • • In 1992, the Vail Town Council passed Ordinance No. 2, Series 1992, allowing for modifications and amendments to various sections of Special Development District No. fi which related directly to Phase IV, and which made certain changes to the approved development plan for Special Development District No. fi as they relate to Phase IV, In 2000, the Vail Town Council passed Ordinance No. 1, an ordinance adopting an approved development plan for Special Development District No. 6, Vail Village Inn, Phase IV, to allow the construction of the Vail Plaza Hotel. The hotel is a mixed-use development including residential, commercial and recreational uses. According to the approved development plan, the applicant is allowed to construct 99 new accommodation units {hotel rooms) ranging in size from approximately 350 sq. ft. to 374 sq. ft. per unit, 54 part-time fractional fee club units, 18 employee housing units (38 beds} and 1free-market condominium. The fractional fee club units are considered part-time units, since during the summer months the hotel will retain ownership of the units to rent as short-term accommodation units, and then during the winter months (approximately 24 weeks per year) the units will be sold as fractional fee club units. The Vail Plaza Hotel also includes two restaurants, 4,047 square feet of accessory retail located within the hotel and along the plaza, a 15,338 square foot conference facility, a 24,799 square foot full-service spa and health club facility and approximately 249 new underground parking spaces. Again, in 2004, the Vail Town Council passed Ordinance No. 4, Series of 2444, an ordinance repealing Ordinance Na, 1, Series of 2044, and enacting Ordinance No. 4, Series of 2044, adopting a revised approved development plan for Special Development District Na. fi, Vail Village Inn, Phase N„ to allow the construction of the Vail Plaza Hotel. The purpose of Ordinance Na. 4 was to allow for one foot of additional building height to permit the construction of housing for 38 employees on the site, In 2041, the Vail Town Council passed Ordinance No. 21, Series of 2001, an ordinance adopting a revised approved development plan for Special Development District No. B, Vail Village Inn, Phase IV, to allow far the construction of the Vail Plaza Hotel. Daymer Corporation submitted a new application for a major amendmen# to Special Development District No. 6 in response to an alleged error in the public notification of a previously held public hearing. The adoption of Ordinance No. 21 resolved the alleged errors in public notifcation. Ordinance No. 21 and Ordinance No. 4 were vir#ually identical in terms of the entitlements granted by each. In 2043, the Vail Town Council passed Ordinance Na. 7, Series of 2403, an ordinance amending Ordinance Na. 21, Series of 2401, Section 6, aaaroval expiration: time limitations, Specia! Development District No. fi, Vail Village lnn, to allow for athree-year time limitation on the expiration of the approval of Ordinance No. 21, Series of 2001. In passing Ordinance No. 7, Series of 2003, the Vail Town Council extended the expiration date of the approved development plan for the Vail Plaza Hotel to September ~1, 2044. • 'Pursuant to the entitlements granted by Ordinance No. 21, Series of 2441, the existing hotel and restaurant are proposed to be demolished to allow for the new a • construction of the Vail Plaza Hotel. The hotel is approved to be a mixed-use development including residential, commercial and recreational uses. The applicant is approved to construct 99 new accommodation units (hotel rooms} ranging in size from approximately 350 sq. ft. to 370 sq. ft. per unit, 50 part-time fractional fee club units, 18 employee housing units (38 beds) and 1free-market condominium. The fractional fee club units are considered part-time units, since during the summer months the hotel will retain ownership of the units to rent as short-term accommodation units, and then during the winter months (approximately 24 weeks per year) the units will be sold as fractional fee club units. The Vail Plaza Hotel also includes two restaurants, 4,047 square feet of accessory retail located within the hotel and along the plaza, a 15,338 square foot conference facility, a 24,799 square foot full-service spa and health club facility and approximately 249 new underground parking spaces. The approximate total gross square footage of the new hotel is 379,857 square feet. + The following is an approximate square footage breakdown of the various uses approved within the hotel: «• 62,816 sq. ft. -fractional fee club units ~.• 5,499 sq. ft. -condominium •:• 35,818 sq, ft. -accommodation units #.• 6,332 sq. ft. _ employee housing units :• 8,375 sq. ft. - restaurantlretaii ~.• 15,130 sq. ft. -conference/meeting roams • 24,817 sq. ft. -spa/health club • 221,070 sq. ft. -cowman area (mechanical, maid closets, stairs/hallways, parking, office, lobby, etc.) 379,857 sq. ft. gross building square footage The fallowing is a summary of the existing phases and development within the Vail Village Inn Special Development District: Phase I -This phase consists of the buildings located at the southeast corner of the District. Phase 'i includes. two residential dwelling unit approximately 6,059 square feet in size and nine commerciallretail spaces. Phase 11--This phase consists of three residential dwelling units totaling approximately 3,492 square feet in size and three commerciallretail spaces. Phase Il is generally located in the center of the District. Phase III -This Phase consists of twenty-nine residential dwelling units totaling approximately 44,830 square feet in size and six commerciallretaii spaces. Phase lit is loco#ed at the northeast corner of the District. Phase IV -This is the original and oldest Phase in the District. This Phase consists of one residential dwelling unit approximately 5,000 square feet in size and seventy-two accommodation units comprising approximately 16,585 square feet of floor area. Phase 1V is generally located in the northwest corner of the 5 District. Phase V - This Phase consists of eleven residential dwelling units and three accommodation units totaling approximately 9,972 square feet of floor area and four commerciallretail spaces. Phase V is located in the southwest corner of the District at the intersection of Vail Road and fast Meadow Drive. [V. AF'PI_ICAi3LE PLANNING DOCUMENTS Zoning Regulations According to the Official Town of Vail Zoning Map, the applicant's property is zoned Public Accommodation. Pursuant to the Town of Vail Municipal Gode, the Public Accommodation Zone district is intended, " fo provide sites for lodges and residenfial accommodations for visitors, together with such public and semi-public facilities arrd limited professional aces, medicaf facilities, private recreation, acrd related visitor oriented uses as may apprapriafely be located in the same district. The Public Accommodation District is intended to ensure adequate fight, air, open space, and other amenities commensurate with lodge uses, and to maintain the desirable resort qualities of the Disfrict by esfablishing appropriate site development standards. Additional nonresidential uses are permitted as conditionaf uses which enhance the nature of Vail as a winter and summer recreation and vacation community, and where permitted are intended to function compatibly with the high density lodging character of the Disfrict." The Public Accommodation Zone District is intended to provide sites for lodging units with densities not tv exceed 25 dwelling units per acre. The Public Accommodation Zone District, prior to January 21, 1997, did not permit interval ownership. On January 21, 1997, the Town Council adopted regulations allowing interval ownership subject to the issuance of a conditional use permit. Previously, interval ownership was only allowed as a conditional use in the High Density Multi-family Zone District. On October ~, 1999, the Vail Tawn Council approved Ordinance No. 23, Series of 1999, amending the development standards ,prescribed in the Public Accommodation Zvne District. The amendments included an increase in allowable GRFA up to 150%, an increase in site coverage, the elimination of AU's and FFU's in the calculation of density, revised setback requirements, and other various aspects in the development of properties zoned Public Accommodation. The allowable building height, landscape area and limitation on commercial square footage remained unchanged. V. ZONING ANALYSIS The development standards for a Special Development District shall be proposed by the applicant. Development standards including lot area, site dimensions, setbacks, height, density contra[, site coverage, landscaping and parking and loading shall be determined by the Town Council as part of the approved development plan„ with consideration of the recommendations of the Planning and Environmental Commission. Before the Tawn s • Council approves development standards that deviate from the underlying zone district, it shall be determined that such deviations provide benefits to the Tawn that outweigh the effects of such deviations. This determination is to be made based upon the evaluation of the proposed Special Development District's compliance with the Review Criteria autlined in the following section of this memorandum. The Community Development Department staff has prepared a zoning analysis for the proposed major amendment. The Vail Plaza Hotel Zoning Analysis compares the development standards permitted in the Public Accommodation Zone District and the 2001 approved amendment to the 2004 major amendment proposal It is important to note that the comparison is based on the entire area of the Special Development District. A copy of the Vail Plaza Hotel Zoning Analvsis, dated June 14, 2004, has been attached for reference attachment E}. VI. THE SPECIAL DEVELOPMENT DISTRICT MAJ(3R AMENDMENT PROCESS Chapter 12-9 ofi the Town Code provides far the amendment of existing Special Development Districts in the Town of Vail. According to Section 12-9A-1, the purpose of a Special Development District is, "To encourage flexibility and creafivity in the develaprnenf of land, in order fa promofe ifs mast appropriate use; fo improve the design character and quality of the new development within the Tawn; fo facilifafe the adequafe and economical provision of streets and ufilities; to preserve the natural and scenic features of open space areas; and fo further the overall goals of the community as staled in fhe Vail Comprehensive Plan. An approved development plan far a Special Develapmenf Disfricf, in conjunction with the properties underlying torte district, shall establish fhe requirements for guiding development and uses of properly included in the Special Development Districf." According to Section 12-9A-2, a major amendment to a Special Development District is defined as, "Any proposal t© change uses; increase gross residential. floor area; change the numk~er of dwelling or accommodation units; modify, enlarge or expand any approved special deveiopmen# district (other than "minor amendments" as defined in this Section), except as provided under Sections 12-15-4, "Interior Conversions", or 12-15-5, "Gross Residential Floor Area (25U Ordinance)'" of this Title." The Town Code provides a framework for the amendment of a Special Development District. According to the Town Code, prior to site preparation, building construction, or other improvements to {and within a Special Development District, there shall be an approved development plan for the Special Development Distric#. The approved development plan establishes requirements regulating development, uses and activity within the Special Development District.. • Upon final review of a proposed major amendment of an existing Special Development District, a report from the Planning and Environmental Commission stating its fndings and recommendations and a staff report shall be forwarded to the Town Council, in accordance with the provisions listed in Section 12-16-6 of the Town Code. The Town Council's consideration of the Special Development District shall be in accordance with the provisions of the Town Code and approved by two readings of an ordinance. An approved development plan is the principal document in guiding the development, uses, and activities of the Special Development District. The development plan shall contain all relevant material and information necessary to establish the parameters with which the Special Development District shall adhere. The development plan may consist of, but not be limited to: the approved site plan; floor plans, building sections, and elevations: vicinity plan; parking plan; preliminary open spacellandscape plan; densities; and permitted, conditional, and accessory uses. The determination of permifted, conditional and accessory uses shall be made by the Planning and Environmental Gommission and Town Gouncil as part of the formal review of the proposed development plan. Unless further restricted through the review of the proposed Special Development District, permitted, conditional and accessory uses shall be limited to those permitted, conditional and accessory uses in the property's underlying zone district. The Town Dade provides nine design criteria, which shall be used as the principal criteria in evaluating the merits of the proposed major amendment to a Special Development District. !t shall be the burden of the applicant to demonstrate that submittal material and the proposed development plan comply with each of the folGowing standards, or demonstrate that one or mare of them is not applicable, or #hat a practical solution oonsis#ent with the public interest has been achieved. The nine SDD review criteria are listed below: A. Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. The architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation of the hotel remain largely unchanged as a result of the proposed major amendment. The greatest impact to the building's bulk and mass is a net reduction of over 59,040 square feet of building area. The reduction in square footage is a result of the elimination of surplus parking spaces on the lowest level of the hotel and reductions in the restaurant and retail spaces, conference facilities and spa & health club areas. The Vail Plaza Hotel exterior building materials remain a mixture of stone, stucco and wood, The roof material is proposed to be a terra cotta colored concrete file with copper flashing. The applicant has proposed to incorporate irrigated flower boxes and copper chimney caps into the design of the hotel to serve as attractive accent elements. A grayish-brown granite stone will be used around the base of the building. The use of non-reflective glazed windows all around the building reduces the potential of unwanted glare. The applicant has proposed that the exterior stucco color be an off-white or cream color to blend in with the exteriors of the buildings on the adjoining properties. Staff believes that the combination of building materials proposed has been well incorporated into the design of the Vail Plaza Hotel The Town of Vail Design Review Board conceptually reviewed the building's exterior design at a public hearing on June 2"d , and with the exception of a few minor recommendations regarding window trim, transitions 8 between buildings, and roof top mechanical equipment screening, was supportive of the revised proposal B. Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. The Vail Plaza Hotel is approved to be a mixed-use type of development, The mixture of uses includes commercial, lodging, recreational and residential. Staff believes the proposed mixture of uses and its proximity to both Vail Village and Lionshead remains consistent with the intended purpose of the underlying zoning of Public Accommodation and in keeping with the intent of Vail Land Use Plan. Further, staff continues to believe that the proposed uses within the Vail Plaza Hotel will compliment those existing uses and activities on surrounding and adjacent properties. The proposed density of the hotel and the presence of the conference facilities will improve and enhance the viability and success of the existing restaurant and retail businesses in the immediate area. The applicant is continuing to provide housing for 38 employees on the hotel site. Overall, staff believes that the density and uses proposed by~the applicant for the Vail Plaza Hotel do not conflict with the compatibility, efficiency ar workability of the surrounding uses and activities on adjacent properties. In fact, staff continues to feel that the proposed Vail Plaza Hotel redevelopment will substantially enhance the existing uses and activities in the community. C. Compliance with parking and loading requirements as outlined in Chapter 12-10 of the Vail Town Code. The Vail Plaza Hotel major amendment proposal has been reviewed for compliance with the parking and loading requirements, as amended and prescribed in Chapter 12-10, of the Vail Town Code. The applicant is proposing to provide a total of 250 parking spaces. Included in the number of spaces that the applicant is proposing to provide is 75 parking spaces which are currently in deficit within the Special Development District. The Vail Plaza Hotel has proposed a centralized loading facility far the hotel and surrounding uses within the special development district. Pursuant to the prescribed loading regulations, five loading berths are required to be provided. To insure compliance with the applicable regulation the applicant is proposing to provide five loading berths within an enclosed facility.. Vehicular access to the facility is taken from the South Frontage Road, The design of the access creates forward-in and forward-out traffic flow and provides adequate maneuvering and turning space within the lot lines of the development site. The flow of traffic on the South Frontage Road will not be impeded by the maneuvering of delivery vehicles. Furthermore, pursuant to the prescribed regulations, the loading facility will not be located in the required setback, nor will it block access to the parking spaces within the Phase III Condominium Building. Lastly, the five loading berths more than adequately meet the size requirements X12' x 24' x 14') outlined in the regulations. Upon review of the proposed parking and loading/delivery plan far the Vail Plaza Hotel, the staff finds that the proposal may meet the intent of the Town's parking requirements and; exceeds the loading and delivery requirements. A final determination of the proposed parking and Ioadingldelivery adequacy can be made by the staff once the applicant has addressed the issues outlined in the memorandum from the Public Works Department, dated June 7, 2004. We believe in the end that given the proposed and existing uses within the district, the proximity of the development site to the Vail Transportation Center, the immediate availability of public transportation and recent 9 trends in destination resort travel, the proposed parking spaces wiH adequately provide for the needs of District. Additionally, in a recent parking study undertaken by the Town of Vail, the consultant working with the Town recommended a significant reduction in the required number of parking spaces for fractional fee club units. The reduction has been recommended as the use of the club unit is more similar to the use of an accommodation unit. The maximum parking space requirement for an accommodation units is one space, regardless of sire. D. Conformity with the applicable elements of the Vail Comprehensive Plan, Town policies and Urban Design Plan. Vail Land Use Plan din part) The Vail Land Use Plan map and the goal statements are intended to serve as the primary focus for the review of development proposals, along with Town ordinances and regulations. Any project should be reviewed within the context of the inten# of the overall Plan Document. The Land Use Plan is intended to provide a general framework to guide decision making but is not intended to be regulatory in nature. The goals contained in the Vail Land Use Plan are to be used as the Town's policy guidelines during the review process for a major amendment to an existing special development district. According to the Vail Land Use Plan, the proposed hotel redevelopmen# site is located within the Vail Village Area_ According to the prescribed key goals of the Vail Land Use Plan for the Vail Vil]age Area, in part, Commercial growth should be concentrated primarily in existing commercial areas fo accommodate bath local and visitor needs, and lllew hofels should continue fo be located primarily in fhe Village and Lionshead areas, and Increased density for commercial, residential and lodging uses in the Core areas would be acceptable so long as the existing character of each area is being preserved, Staff has reviewed the Vail Land Use Plan and believes the following policies are relevant to the review of this proposal; 1. General GrowthlDevelooment 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercia! and recreational uses to serve both the visitor and the permanent resident. 1.2 The quality of the environment including air, water, and other natural resources should be protected as the Town grows. 1.3 The quality of development should be maintained and upgrade whenever ' possible. ~Q 1.4 The original theme of the old VCillage Core should be carried into new development in the Village Ca through continued implementation of the Urban Design Guide Plan. 3. 4. 5. 1.12 Vail should accommodate developed areas (infill}. Commercial 3.1 The hotel bed base should be 3.2 The Village and Lionshead future needs of the destina 3.3 Hotels are important to the cc therefore conversion to cond of the additional growth in existing and used mare efficiently. the best location for hotels to serve the skier, success of the Town of Vail, s should be discouraged. 3.4 Commercial growth should be concentrated in existing commercial areas to accommodate both local and visitor needs. Village Core/l_iansl!~ead 4.1 (suture commercial develop existing commercial areas. areas needs to be carefully should continue to occur primarily in ~e commercial development in the Care o[!ed to facilitate access and delivery. s is acceptable so long as the existing d through the implementation of the Vail Village Master Plan. • 4.2 increased density in the Core character of each area is pres+ Urban Design Guide Plan and Residential 5.1 C2uality timeshare units should rates up. 5.2 Affordable employee housing efforts, assisted by limited inc appropriate restrictions. The Vail Land Use Plan projects a need for a While the statistical information used to proje+ believes there continues to be a need for add The Plan projected a need for a total of 395 a accommodated to help keep occupancy be made available through private peavided by the Town of Vail, with Iditional lodging units in the Town of Vail. .t need is most likely outdated, staff tional lodging units in the Town of Vail. lditianal lodging units by the year 2009. Staff believes the proposed major amendme~t of Special Development District Flo. 6 meets the intent, goals, and policies of the V i1 Land Use Plan as outlined above. Vail Village Master Plan r r According to the Vail Village Master Plan, the Plan is intended to serve as a guide to the staff, review boards and the Town Council in nalyzing future proposals far development ~1 in Vail Village and in legislating effective ordinances to deal with the development. The mast significant elements of the Master Pfan are the goals, objectives, policies and action steps. They are the working tools of the Master Plan. They establish the broad framework and vision, but also layout the specific policies and action steps that will be used tv implement the Plan. As noted on page 35 of the Master Plan, "!f is impartarrf to note that the likelihood of project apprmval wilf be greafest far fhose proposals that can fully comply with fhe Vail Village Masfer Plan." Staff believes this statement re-emphasizes that the Master Plan is a general document providing advisory guidelines to aid the Town in analyzing development proposals and that 100% compliance is not required in order for a project to be approved. The staff has identified the following goals, objectives anal policies as being relevant to this proposal: Goal #1 Encourage high quality redevelopment while preserving the unique architectural scale of the Village in order to sustain its sense of community and identity. 1.1 Qbiective: Implement a consistent development Review Process to reinforce the character of the Village. 1.1.1 Policy: Development and improvement projects approved in the Village shall be consistent with the goals, objectives, policies and design considerations as outlined in the Vail Village Master Plan and Urban Design Guide Plan. 1.2 ©biective: Encourage the upgrading and redevelopment of residential and commercial facilities. 1.2.1 Policy:• Additional development may be allowed as identified by the action plan as is consistent with the Vail Village Master Plan and Urban Design Guide Plan. 1.3 ©biective: Enhance new development and redevelopment through public improvements done by private developers working in cooperation with the Town. 1,3,1 Policy: Public improvements shall be developed with the participation of the private sector working with the Town. Goal #2 To foster a strong tourist industry and promote year-round economic ' health. and viability for the Village and for the community as a whale. 2.1 Objective: Recognize the variety of land uses found in the 10 sub- 12 • areas throughout the Village and allow for development that is compatible with these established land use patterns. 2.3 Objective: Increase the number of residential units available for short- term, overnight accommodations. 2.3.1 Policv: The development of short-term accommodation units is strongly encouraged. Residential units that are developed above existing density levels are required to be designed or managed in a manner that makes them available for short-term overnight rental. 2.4 Objective: Encourage the development of a variety of new commercial activities where compatible with existing land uses. 2.5 Objective: Encourage the continued upgrading, renovation and maintenance of existing lodging and commercial facilities to better serve the needs of our guests. 2.5.1 Policv: Recreation amenities, common areas, meeting facilities and other amenities shall be preserved and enhanced as a part of any redevelopment of lodging properties. • 2.6 Objective: Encourage the development of affordable housing units through the efforts of the private sector. 2.6,1 Policv: Employee housing units may be required as part of any new or redeveloped project requesting density over that allowed by existing zoning. Goal #3 To recognize as a top priority the enhancement of the walking experience throughout the Village.. 3.1 Objective: Physically improve the existing pedestrian ways by landscaping and other improvements. 3.1.1 Policv: Private development projects shall jncorporate streetscape improvements (such as paver treatments, landscaping, lighting and seating areas), along adjacent pedestrian ways. 3..1.3 Policv: Flowers, trees, water features and other landscaping shall be encouraged throughout the Town in locations adjacent to, or visible from, public areas. 3.2 Objective: Minimize the amount. of vehicular traffic in the Village to the greatest extent possible. • 13 3.2.1 Policy: Vehicular traffic will be eliminated or reduced to absolutely minimal necessary levels in the S pedestrianized areas of the Village. 3.4 4biectiye: Develop additional sidewalks, pedestrian-only walkways and accessible green space areas, including pocket parks and stream access. 3.4.2 Policy: Private development projects shall be required to incarparate new sidewalks along streets adjacent to the project as designated in the Vail Village Master Plan and/or Recreation Trails Master Plan. Goal #4 TQ preserve existing open space areas and expand green space opportunities. 4.1 Objective: Improve existing open space areas and create new plazas with green space and pocket parks. Recognize the different roles of each type of open space in forming the overall fabric of the Village. 4.1.4 Policy: Qpen space improvemenis, including the add'ation of accessible green space as described or graphically Shawn in the Vail Village Master Plan andlor l9rban Design Guide Plan, will be required in conjunction with private infill or redevelopment projects. Goal #5 Increase and improve the capacity, efficiency and aesthetics of the transportation and circula#ion system throughout the Village. 5.1 Qbiective: Meet parking demands with public and private parking facilities. 5.1.1 Policy: For new development that is located outside of the Commercial Core 1 Zone ®istrict, on-site parking shall be provided (rather than paying into the parking fund) to meet any additional parking demand as required by the Zoning Cade. 5.1.5 Palicv; Redevelopment projects shall be strongly encouraged to provide underground or visually concealed parking. Goall #6 To insure the continued improvement of the vita! operational elements of the Village. 6.1 Qbiective: Provide service and delivery facilities for existing and new development. URBAN DESIGN CON5IDERATIUNS fin Qart} irk 14 These considerations relate to general, large-scale land use planning issues, as well as form considerations which affect more than one property or even whole areas. These considerations are primarily the purview of the Planning and Environmental Commission. B. VEHICLE PENETRATION To minimize congestion to the extent possible, all non-resident traffic should be routed along the Frontage Road to Vaii VillagelLionshead Parking Structures. In conjunction with pedestrianization objectives, major emphasis is focused upon reducing auto penetration into the center of the Village. Vail Road and Vail Valley Drive will continue to serve as major routes for service and resident access to the Viflage. Road constrictions, traffic circles, signage, and other measures are indicated in the Guide Plans to visually and physically discourage all but essential vehicle penetration upon the Frontage Road. Alternative access points and private parking relocation, where feasible, should be considered to further reduce traffic conflicts in the Village. Staff Response: The redevelopment of the Vail Plaza Hofel will increase vehicular Traffic in the Main Vail Roundabout and on Vai! Road. As a condition of approval pursuant to Ordinance No. 27, Series of 2~D0~, the applicant is obligated to construct improvements to the South Frontage Road and Vail Road. Due to the net reduction in the various uses on the development staff anticipates a minimal reduction in vehicle taps. The minimal reduction in trips does not alter the traffic improvements required of the developer. Staff feels the applicant has addressed Traffic issues To the extent possible. F. BUILDING HEIGHT Vail Village is perceived as a mix of two and three story facades, although there are also flour and five story buildings. The mix of building heights gives variety to the street, which is desirable. The height criteria are intended to encourage height in massing variety and to discourage uniform building heights. along the street.. • Staff Response: No changes tp fhe allowable building heighf are proposed, nor should any be approved. H. SERVICE AND DELIVERY Any building expansion should preserve the functions of existing service alleys. The few service alleys that exist in the Village are extremely important to minimizing vehicle congestion on pedestrian ways. The use of, and vehicular access to, those alleys should not be eliminated except where functional alternatives are not provided. In all new and remodeled construction, delivery, which avoids or reduces impacts on pedestrian ways should be explored; and adopted whenever practical, for immediate or future use. Rear access, basement and below ground delivery corridors reduce 15 cangestion_ Weather protection increases delivery effciency substantially. Below grade delivery corridors are found in a few buildings in Vail Village (Sitzmark/Gore Greek Plaza, Village Center, Vail Village Inn}. Consideration should be given to extending these corridors, where feasible, and the creation of new ones. As buildings are constructed or remodeled, the opportunity may exist #o develop segments of a future system. Staff Res~oonse: Through the course of staff's original review of the Vail Plaza Hotel redevelopment proposal, several loading and delivery options were explored. The applicant had originally proposed to provide far fewer berfhs than whaf the current approval requires. The current approval requires five berths. The five berths will be able to be utilized by the entire Vail Village !nn Plaza acrd are connected via a series of elevators and below grade service areas. The service areas are located away from areas of major pedestrian activity. The main service area is adjacent to the South ,Frontage Road in an enclosed facility. The centralized approach to this facility is unprecedented in Vail. The applicant has redesigned and reconfigured the entry fo the foading and delivery area of the building. While there appears to be several advantages fo the new desr'gn, staff recommends that the developer addresses fhe 13 issues identified in fhe memorandum from The Town of Vai! Public Works Department, dated .lone 7, ZQ04, prior to receiving a terra! recommendation from the Planning and Environmental Commission far fhis major amendment application. l=. identification and mitigation of natural andlor geologic hazards that affect the property on which the special development district is proposed. According to the Official Tawn of Vail Hazard maps the Vail Plaza Hotel development site is not located in any geologically sensitive areas or the 1(]0-year floodplain. F. Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. The site plan, building design and location, and the open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community remain largely unchanged with this major amendment The mast significant changes to the site plan includes the following two aspects; 1 }vehicular access to the site from Vail Road, and 2) the design and layout of the outdoor pool area. Vehicular access is now limited to one point of ingresslegress with the resulting necessary vehicular circulation occurring within the property lines. As approved, two curb cut were to be provided on Vail; one for ingress to the parte cochere and underground parking structure and a second for exiting the property, Overall, staff believes that the proposed major amendment complies with the criteria as outlined above. • l~ G. A circulation system designed for both vehicles and pedestrians addressing on and off-site traffic circulation. The redesigned on-siteloff-site vehicular and pedestrian circulation system design has been discussed in great detail. The Board and Commission centered their discussions on providing adequate pedestrian and vehicular access to & from and within the development site. In response to the concerns, the applicant has redesigned many areas of the plan. The pedestrian areas include the pedestrian connection through the hotel to the Gateway Building, the alleyway spaces between the hotel and Phases 116 & V, the plaza area south of the hotel, and the pedestrian fink from the hotel entrances to the new bus stop an East Meadow Drive. The vehicular areas included providing adequate turning and maneuvering area at the pone cochere, the entrance only and exif only driveway locations on Vail Road and the entering and exiting design of the loading/ delivery facility. Pursuant to the submittal requirements for the previous major amendment request, the applicant was required to submit a Traffic Report. A Traffic Report was prepared by the traffic consulting firm of Felsburg, Hol# & Ullevig. The purpose of the repork was to evaluate the impacts of the hotel development and the proposed traffic pattern circulation on the Town's street system. This repor# was used by staff to analyze traffic impacts of this project. In summary the transportation engineers found that the proposed vehicular circulation system is reasonable and appropriate, It is believed that through minor mitigation measures such as signage and an "enter onlylexit onlyrs design the traffic impacts and safety concerns of the Town can be resolved. Overall, staff believes that with several minor changes and revisions to the plans, the proposal meets the criteria of providing adequate on-site and off-site vehicular and pedestrian circulation systems. Again, however, staff recommends that the developer addresses the 13 issues identified in the memorandum from The Town of Vail Public Works Department, dated June 7, X004, prior to receiving a final recommendation from the Planning and Environmental Commission for this major amendment application. H. Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and functions. Since the adoption of the approved development plan the applicant has submitted a final landscape plan to the Town of Vail Community Development Department for review and approval of the plan by the Design Review Board. Staff believes that the landscape improvements proposed will be beneficial to the quality of the landscaping in both the public and private spaces in the vicinity of the hotel.. Through the implementation of the Town of Vail Streetscape Master Plan, a portion of East Meadow Drive will be enhanced aesthetically. The improvements will include new heated brick paver walkways, the completion of the bus stop, updated streetscape lighting, and wider pedestrian walkways and stairs. The landscape elements of the proposal have been reviewed an a conceptual basis by the Town of Vail Design Review Board. Upon review of the proposal the Board has voiced a favorable response to the applicant. A fins! landscape plan shall be reviewed and approved by the Design Review Board prior to the issuance of a building permit. The design of the plaza area south of the hotel is consistent the previous direction and intent 17 of the overall development of the District. The creation of the plaza, with the associated pool area, landscaping, outdoor cafe, pedestrian walkways and retail store fronts complies with the guidelines of the Open Space Plan, an element of the Vail Village Master Plan. Pursuant to the Open Space Plan, the area south of the hotel and interior to the development is intended to be a public plaza with greenspace opportunities. Staff believes that based upon the sun/shade analysis prepared by the applicant, the plaza area will receive adequate amounts of sun light throughout the year. The access to sun light will insure a pleasant, useable plaza area in the Town. The proposed pool and hot tub deck area is intended to address the recreational needs of the District. The use of these recreational amenities will be made available to the owners of property within the District. The new pool will replace the existing pool an the Phase IV development site and wiq insure consistency with the general direction of the Open space Plan. Overall, staff believes that the proposal complies with this criteria. 1. Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special developrent district. In accordance with Ordinance No. 21, Series of 2001, Section ~, in part, "...the phasing of the construction of fhe Note! shall naf be permitted.", the applicant is not requesting approval to phase the construction project- A construction staging plan will be required at the time of building permit issuance. The plan will be reviewed to maximize the workable and functional relationship between the redevelopment of the hotel and the existing uses,. structures and traffic systems in the vicinity of the development site. The goal of the plan will be maximize the efficiency of the construction process and to minimize the negative impacts inherent to major construction projects. VII. OUTSTANDING ISSUES Staff has identified a number of outstanding issues that need to be addressed by the applicant. Staff is recommending that each of the issues identified in this section of the memorandum be addressed by the applicant prior to the Planning and Environmental Commission forwarding a recommendation to the Vail Town Council on the proposed major amendment. Included in the list of issues are several of the existing conditions of approval, as outlined in Section 5, Ordinance No. 21, Series of 2001. • Submit revised plans to the Town of Vail Community Development Department far review and approval of the thirteen (13} issues identified in the letter from the Public Works Department, dated June 7, 2044. • That the Developer submits a detailed final landscape plan and final architectural elevations for review and approval of the Tawn of Vail Design Review Board, prior to application far a building permit. That the Developer submits a complete set of plans to the Colorado Department of Transportation for review and approval of an access permit. • That the Developer submits a complete Set of plans responding to the design 18 concerns expressed by Greg Hall, Director of Public Works ~ Transportation, in his memorandum to George Ruttier, dated 12f13Jg9. The drawings shall be submitted, reviewed and approved by the Town Engineer, prior to final Design Review Board approval. • That the Developer submits a final exterior building materials list, a typical wall sections, architectural details and a complete color rendering for review and approval of the Design Review Board. • That the Developer submits aroof-top mechanical equipment plan for review and approval of the Design Review Board. All roof top mechanical equipment shall be incorporated into the overall design of the hotel and enclosed and screened from public view. • That the Developer studies and redesigns the entrance on the north side of the hotel across from the entrance to the Gateway Building to create a snore inviting entrance or a design that redirects pedestrians to another entrance. The final design shall be reviewed and approved by the Design Review Board. • That the Developer revises the proposed floor plans for the Vail Plaza Hotel to provide freight elevator access to the lowest level of the parking structure. The revised plans shall be submitted #o the Town of Vail Community Development Department for review and approval prior to the issuance of a building permit. • That the Developer redesigns the proposed elevator tower to create an architectural feature atop the tower and revises the proposed building elevations and roof plan, prior to final review of the proposal by the Design Review Board. The Board shall review and approve the revised design. • That the Developer submits a written letter of approval from adjacent properties whose property is being encroached upon by certain improvements resulting from the construction of the hotel, prior to the issuance of a building permit. • That the Developer addresses the issues identifed by the Community Development Department as red-lined revisions on the proposed major amendment application submittal plans. VIII. STAFF RECQMMEINDATI4N The Community Development Department is recommending that the Planning and Environmental Commission tables the request for a major amendment to Special Development District #b to allow for redevelopment of Phase IV of the Vail Village Inn. Staff's recommendation for tabling is based upon the review of the criteria outlined in Sections V 8~ VI of this memorandum and the list of outstanding issues outlined in Section VII of this memorandum. While staff believes that the proposal is in general compliance with the nine design oriteria, as identified in this memorandum, we believe that the outstanding issues must be addressed by the applicant prior to the Planning and Environmental Commission making a recommendation on this application to the Vail Town Council. In reviewing the proposal, staff identified a number of pros and eons that we believe are 19 associated with the amended hotel proposal. The list includes, but is not limited to, the following: PRQS • The presence of economic redevelopment in Vail. • An increase to the Tawn°s supply of hotel beds and an increased level of quality. • The implementation of the Town's development goals, objectives, and policies. • The creation of new, deed restricted employee housing to offset the housing impacts associated with the hotel.. • The elimination of an unsightly surface parking lat. * The completion of the final phase of the Vail Village inn Special Development District. • The construction of new conference and meeting room facilities within the Tawn. • The construction of public improvements funded with private dollars. • The potential increases in sales tax revenue. • An increased amount of public open space. • An improved and updated loading/delivery facility which is relocated from Vail Raad_ • The provision of ~8 on-site employee housing units. C©NS • Increased vehicular traffic an Vail Road. • Deviations from the underlying zoning development standards are required. • The bulk and mass of the new hotel is significantly greater than the sizes of buildings presently an the development site. • There are increased impacts of shading an public areas. • The conference and meeting room facilities are potentially under-sized. • Additional views of Vail Mountain from public areas will be negatively impacted. • ©nly a portion of the dilapidated plaza paver surface is being replaced and improved. • Increased loading/delivery truck traffic on Town streets. • There is only a marginal net increase of true accammadatian units over what exists today. • An eighteen to twenty-four month construction process (noise, construction traffic, etc). Should the Planning & Environmental Commission choose to recommend approval of the requested major amendment to the Vail Town Council, staff would recommend that the Commission make the following finding: "Thal the proposed major amendment to Specia! Development District #6, Vail Village Jnn, complies with fhe nitre design criferia outlined in Section 12-9A-~ of fhe Town of Vail Municipal Code. The applicant, as required, has demonstrated to fhe satisfaction of the Commission fhat any adverse effects of the requested deviafions from the development standards of the underlying zoning are outweighed by the public benebfs provided ar has demonstrated that one or mare of fhe development standards is not applicable, or that a practical solvti®n consistent with the qublic interest has been achieved. Further, the Commission finds that the requested conditional use permit fa allow for the operafiQn of a fractional fee club complies wr`th the applicable criteria and is consistent with fhe development goofs and objecfives of the Town. Lastly, public notice of this public 20 hearing has been sent to adjacent property owners and published in a local newspaper ofrecord in accordance with Section 92-3-BC of the Town Code." Should the Planning & Environmental Commission choose to recommend approval of the requested major amendment, staff would recommend that the approval carry with it the following conditions: That the Developer provides a centralised loadingldeliverytacility for the use of all owners and tenants within Special Development District No. 6. Access or use of the facility shall not be unduly restricted far Special Development District No. 6. The loading/delivery facility, including docks, berths, freight elevators, service corridors, etc., may be made available for public andlor private loadingldelivery programs, sanctioned by the Town of Vail, to mitigate loadinglde[ivery impacts upon the Vail Village loadingldelvery system. The use of the facility shall only be permitted upon a finding by the Town of Vail and the Developer that excess capacity exists. The Developer will be compensated by the Town of Vail andlor others for the common use of the. facility. The final determination of the use of the facility shall be mutually agreed upon by the Developer and the Tawn of Vail. 1. That the Developer submits detailed civil engineering drawings of the required off-site improvements (street lights, drainage, curb and gutter, sidewalks, grading, road improvements, etc.) as identified on the off-site improvements plan to the Town of Vail Public V1lorks Department far review and approval, prior to application for a building permit. 2, The sdd approval time requirements and limitations of Section 12-9A-'i2 shall continue to apply to C?rdinance No. 7, Series of 2003 (September 4, 2Q04}. In addition, the phasing of the construction of the hotel shall not be permitted. 3. That the Developer submits the following plans to the Department of Community Development, for review and approval, as a part of the buildiing permit application for the hotel: a. An Erosion Control and Sedimentation Plan; b. A Construction Staging and Phasing Plan; c. A 5torrnwater Management Plan; d. A Site Dewatering Plan; and e. A Traffic Control Plan. 4. That the Develaper records public pedestrian easements between the hotel and the Phase III Condominiums, between the hotel and the Phase V Building, and along the Vail Road frontage. The easements shall be prepared by the Developer and submitted far review and approval of the Town Attorney. The easements shall be recorded with the Eagle County Glerk & Recorder"s Office prior to the issuance of a Temporary Certificate of Occupancy, 5. That the Developer records adeed-restriction, which the Town is a party to, on the Phase IV property prohibiting the public use of the spa facility in the hotel. Said restriction may be revoked if the Developer is able to demonstrate to the satisfaction of the Town that adequate provisions for vehicle parking have been made to accommodate the public use of the spa. The restriction shall be recorded prior tv the issuance of a building permit. 21 fi. That the Developer submits a comprehensive sign program proposal far the Vail Plaza Hotel for review and approval of the Design Review Board, prior to the issuance of a Temporary Certifcate of occupancy. 7. That the Developer posts a band with the Town of Vai! to provide financial security for the 125% of the total cost of the required off-site public improvements. The bond shall be in place with the Town prior to the issuance of a building permit. 8. That the Developer instalPs bollards or similar safety devices at the intersection of the delivery access driveway and the sidewalk along the South Frontage Road to prevent conflicts between pedestrians and vehicles, prior fo the issuance of a Temporary Certificate of occupancy. 9. That the Developer coordinate efforts with the owners of the Gateway Building to create a below ground access far loading and delivery to the Gateway from the Vail Plaza Hotel to resolve potential loading and delivery concerns at the Gateway. If a coordinated effort can be reached the Developer shall submit revised plans to the Town of Vail Community Development Department for review and approval, prior to the issuance of a building permit. 10. That the Developer, in cooperation with the Town of Vail Public Works Department design and construct. cleft-turn lane on Vail Road and reconfigure the landscape island in the South Frontage Road median to eliminate felt-turns from the loadingldelivery. The construction shalt be completed prior to the issuance of a Temporary Certificate of Occupancy. IX. ATTACHMENTS Attachment A -Vicinity map illustrating the location of the proposed amendment. Attachment B -Summary of the proposed amendments to the plans from Tim Loss, Zehren and Associates, lnc., dated May 5, 2004. Attachment C - A complete set of reduced plans. Attachment D - A cagy of the Vail Plaza Hotel Prooosal Comparison. dated June 14, 20104. Attachment E - A copy of the Vail Plaza Hotel Zoning Analysis, dated June 14, 2004. Attachment F -Letters from Public Works dated June, 7 2004, and December 13, 1998. ~~ From: Chad Salli Date: June 7, 2004 Subject: Vail Plaza Hotel After reviewing the submitted plans for the Vail Plaza Hotel site, Public Works comments are as fo(laws: 1. Double check survey information to make sure they are all on the same datum 2. Provide centerline profile of all access p©ints 3. S. Frontage Rd: C-DQT access permit is required for access, concern (left out accident history} exists in maintaining this access as full movement with the close proximately to the main Vail roundabout, right inlright out only movement may be required, landscaped median required, 6' heated brick paver walk with curb & gutter required from Vail Rd to east side of building to the east (Village Inn Plaza), 6' concrete walk with curb $~ gutter from Village Inn Plaza to Village Center intersection. Plan and profiles will be required 4. Vail Rd: left turn is only to serve the Vail Plaza Hotel access, no median on Vail Rd required, 6' heated brick paver walk required from S. Frontage Rd to Meadow Dr. Plan and profales will be required 5. Meadow Dr: Streetscape improvements required per East Meadow Dr plans 6. Is access t^ building to the east still going to be provided thru the loading/delivery area? If not, how is access going to be maintained and is access easement going to be vacated? 7. Loadingldeliveryorea is to serve the buildings to the south via a tunnel, please show how this is to function. 8. Loadingldeliveryorea is #o serve the building to the west, please show how this is to function. 9. Please show circulation and turning movements for the loading/delivery area, all taming movements must be done entirely on site. 10. Grading and drainage plan needed. 11. Sediment and erosion control plan needed. 12. vehicular circulation in the pone-cochere should be counter-clockwise for driver expectancy 13. Incorporate public art into development work with AIPP Board and Coordinator Should you have any questions, feel free to give me a call 926-2169. • 23 Memorandum To:George Rather, Senior Special Projects Planner From: Greg Hall, Director of Public Works and Transportation Subject: Vail Plaza Hotel -- Review of the November 23, 1999 Plans Date: December 13, 1999 I have completed my review of the Vail Plaza Hotel and have the following comments and concerns. Some of these are truly comments, which should be corrected as the project progresses through the development process, and others are concerns or conditions, which shall be taken care of at the appropriate times in the process. The following corrections to the plans are required: • ^ The scale stated an the site illustrative plan is incorrect, please label correctly. ^ Sheet-Level Minus Two, the elevation of the ramp from above proceeding to the $ % grade at the lowest level is not 145' as indicated. ^ Provide the slope (%} of the parking area in the lowest valet area and the location where the grades change from 12$' to 130'. ^ Please show all access points and doorways to elevators and hallways. Specifically, access to the elevators in the Level Minus Two, this may cause vafe# spaces to be eliminated. Access to the small elevator lobby from the loading berth, and access from the loading berth to the freight elevators. The exact location of the garage door into the Phase III parking structure. Shaw the staging area in front of the freight elevator and how this may impact access to Phase III and the safety of those using the elevator. Show the location of the trash pickup. ^ The eastside curb alignment of Vail Road is shown per the survey. However, there appears to be one shat out of fine, this causes a jog right at the hotel entry, which doesn't exist. The curb moves one foot at this location. o The widths of Vail Road, the South Frontage Road and East Meadow Drive along with the exact locations of the curbs of the roundabout and median islands and opposite side of the street wild need to be shown accurately prior to first reading before the Town Council. issues for Discussion There has been significant discussion with regards to whether cleft-turn lane is required on Vail Road. The hotel location as it is presently designed would not have to move if the desire far a left-turn is there. A pedestrian easement would be required to push the walk east to make roam for the additional 12` lane, Virtually all of the landscaping on the east side of the road would be lost. A space of 3' to 11' wide as you ga north would exist on the south building and the space would be 8` to 15' along the north building. r The need for cleft-turn lane was specifically reviewed and evaluated by the traffic consulting firm of Felsburg, Holt & tJllevig, In the Traffic Report prepared by the consulting engineer, the 24 engineer has stated that based upon traffc projections, vehicles Nbacking up" into the roundabout traffic would not occur. A review of the roundabout design with regards to Vail Road traffic determined that at current volumes, there is a flow of 321 vehicles in the AM peak hour with a capacity to take 1501 vehicles and a maximum queue of 1 vehicle, in the PM peak flaw was 484 vehicles with a capacity to take 1423 vehicles and a maximum queue of 2 vehicles. The roundabout design allows fora 50% increase in peak flaws with the AM having a peak hour flow of 481 vehicles with capacity of 1172 vehicles with a maximum queue of 2 vehicles. The PM peak flow would be 735 vehicles with a capacity of 1055 vehicles and a maximum queue of 7 vehicles. This queue does not impact the entry into this site. The Vail Plaza Hotel Traffic Report states the current northbound traffic volume of Vail Road is 695 vehicles. The added trips to Vail Raad will be approximately 57 trips in and 40 trips out, during the peak PM period. They also analyzed that the trips were turning in against 940 vehicles verses the 735 trips. As estimated in the future roundabout calculations. The second issue is that the loading bay requirements for the site were to accommodate the turning maneuvers of a 30' single axle truck, a 45' aver the rand coach and a 50-foot semi tractor trailer on-site, and to additionally to allow a 65' semi tractor trailer to maneuver without impeding the flow of traffic on the 5auth Frontage Raad. The applicant has provided an access and maneuverability plan, which illustrates that the maneuvering of the vehicles takes place partially off-site, in the right-of-way. However, no backing motions occur across any sidewalks and the traffic flaw an the South Frontage Raad is not impeded. Extending the proposed South Frontage Road median through this access point could salve the question of the left turn out for the frontage road access. It would be desirable to at least provide a left turn pocket east bound somewhere in the frontage road to allow U-turns of passenger cars at a point that is determined appropriate. This is mast likely at Village Center Chute. The landscape median would need to be extended the entire length to ensure this takes place where determined. This entire access plan on the frontage road will require a Colorado Department of Transportation revised access permit. The transportation engineers at CDOT have the authority to decide how the access functions. Improvements and Gonditians The required improvements for this development area 6' heated paver walkway from the east property line of the SDD to the Gateway Building. In addition any revisions to the curb wilt require new curb and gutter and modifications or additions fo the storm sewer system. The extension of Village-style street lights is also required. Any necessary modifications to utilities, landscaping, irrigation systems and required retaining walls shat! be the responsibility of the developer. The walkway will be delineated in pavers across the driveways behind the cross pans. • Frontage Road landscape medians to include curb and gutter, concrete unit paver aprons, any masonar-y rock walls, plant materiaC, bedding mix to TOV specifications, and irrigation system and water connections and sleeves. • 25 • Improvements to Vail Road include a heated 8' paver walkway from the Gateway Building property to East Meadow Drive. All additional improvements to allow for this to take place as similarly as stated above for the frontage road are also the responsibility of the developer, • In addition, adding curb, gutter and a 6' concrete walk from the east property line of the SSfa to and around the curb return of Village Center Chute on the South Frontage Road. Any modifications to the drainage system tv accomplish this work are considered the requirement of the curb. Work such as retaining wails and utility modifications are the responsibility of the Town of Vaii. • Detaifs of the irnprovemen#s from Vail Road to the west edge of the Phase I building (Base Mountain Sports) along with the improvements of the bus stop along East Meadow Qrive are as follows a heated paver walkway attached to the street and bus stop along with all modifcations to drainage, utilities, retaining walls, drainage systems, irrigation, landscape modifications street lighting and any adjacent property improvements impacted. • The orange street lights existing along the entire length of East Meadow Drive shall be changed to the Village-style street light fixture. This installation shall be completed by the developer, • A final grading and drainage plan be prepared and all drainage systems carrying runoff from public right of ways require drainage easements. The final grading plan wil[ have all grades to the tenth of a foot . • A final landscape plan showing sight distances, snow storage areas, and all existing vegetation impacted. • The entire building will require a guttering system ,heat tape and piping to the storm sewer to be provided. • That snow shedding is addressed for the entire building. • The pedestrian walks along Vail Road and the other pedestrian mews are established as public pedestrian Basemen#s. • Complete civil engineered plans are approved prior to submitting for the building permit. r 25 • i~ :~ Lot Size: 1.457 acres or 63,9D2.5 sq. ft. (Phase IV and IV-A only) 3.45 acres ar 15,282 sq. ft. (All Phases) Development Underlying Zoning Standard Rublic Accommodation Lot Area: 10,0(]a sq. ft. min. GRFA: up to 15(}% ar 225,.423 sq. ft. Dwelling Units 25 du/acre or 86 units per acre: (AUlFFUlEHU +~nlimited) Site Coverage; 65% or 97,683 sq. ft. Setbacks: front: 20' sides: ~ 20' rear:I 20' Height: 48' sloping r 27 Exi Vail Villas 15x,282 84% or 126,659 (90,021 sq, ft. to remain or (36,638 sq. ft. to be demoli 13.3 dulacre or 4E r 37% or 56,188 68' sloping (Pha ~I Parking: per TOV Code Section (373 required at bui p~ Loading: per TOV Cvde Section 3 k ~, Commercial 10% of allowable GRFA 30°!° of sq. foo#age: yr 22,542 sq. ft. or 38,26'l s~ Notes: * Cncludes +GRFA II added (2, 7 32 sq. ft.) ~~, for Alpenrose ~~~ amendment in June '~ 24}03 ~ ** Reflects 700 sq. ft. of restaurant area removed with Alpenrose amendment in June 2003 and 4,50{] sq. ft. in Craig's Market being demolished. d I~ 28 • • • Development Standard ____ Lot Area:. GRI`A: Dwelling Units per acre: Site Coverage: Setbacks: front: sides; rear: Height: Parking: Approved 20Q1 SDD Major Amendment 150,282 sq. ft. 122% or 183,851 sq. ft.* 13.3 dufaGre or 46 units _61% or 92,036 sq. ft. 1fi' 5', 2', & 0' 5' 77.25' sloping 99.75' {tower) 287 parking spaces (249 new parking spaces) (38 existing @ Phase III Proposed 2a04 SDD Major Amendment 150,282 sq. ft. 125% or 188,795 SCE. ft.* 13.33 du/acre or 46 units 61 % yr 92,036 sq. ft. 16' 5~ 77.25' sloping 99.75' {tower} 249 parking spaces {211 new parking spaces) {38 existing @ Phase III) 29 Loading: Commercial sq. footage: Conference Space: Common Areas: Total Gross Floor Area: Notes: * Includes GRFA added (2,132 sq. ft-) for Alpenrose amendment. in June 2003 *'` Reflects 700 sq. ft. of restaurant area removed with Alpenrose amendment in June 2003 and 4,500 sq, ft. in Craig's Market being demolished. 379,857 sq. ft. 5 berms 24% of GRFA or 44,52$ sq. ft.** 15,.130 sq. ft. 221, 070 sq. ft. 5 berms 21 % of GRFA or 39,72fi sq. f#.#~' 12, 821 sq. ft. I 178,908 sq. ft. ~ 319,237 sq. ft. ~ i • ~a Attachment: B Z E H R E N AND ASSOCIATES, INC. May fi, 20fl4 Mr. George Ruther Senior Special Projects Planner Town of Vail Department of Coanmunity Development 75 South lirontage Road Vail, Colorado 81G57 Re: Vail Plaza Hotel Minor Amendment to Special Development District George: Below is a summary of the proposed amendments to the Vail Plaza Hotel Special Development L)istrict as adopted in Ordinance 21, Series of 2001 dated September 4, 2(101. In sununary, through design and engineering of specific below grade and back of house areas of the project, we have reduced the overall area of the project by approximately 59,000 square feet r~~hile maintaining the exterior, above grade, residential portions of the project essentially as they were approved in 2001. We have accomplished this through the clesigm and coordination of the required service, mechanical, and "back of house spaces" as well as reducinb the size of the spa, health club, pool, the bar and restaurant outlets, the size of the conference facilities. 'i'he overall number of parking spaces. required has also been reduced through. a reduction in the areas that require parking as well as through the application of Schedule A of section 12.10.10 of the town's zoning ordinance. In addition, with further engineering, the alignment of roadways and access points has been re- aligned to reduce the number crf access points and keeping the access paints and required easements as they exist today. A floor-by-floor analysis is as follows: Survey The survey has been updated indicating adjacent areas impacted by the redevelopment of the project. The datum has increased by approximately 5'-0" from the previous survey to match the East Meadow Streetscape improvements, Site Vignettes These sheets have been replaced with a landscape plan. Level 127 (Level -3} This level has been relocated to level 13$. Level 13S (Level -2} This level has been eliminated in its entirety. L,eve] -3 (parking) has been relocated to this level.. Level 149 (Level --1} The ballroom size has been decreased in size. The breakout space has been decreased in size and relocated from level-2. All spa and health club functions have been removed from this level. nRCHiTECTURE • PLANNING ~NTERIC~R5 • LANDSCAPE ARCHITECTURE • PO. 13ox 197(1 • Avon, Colorado S1 fi20 • (9fi0} 9~1R-0257 ErI.K {97f)j 939-111Y~0 • e-mail: valnifc~a zehrNn.cam • ti~~ti~-.zehren.~om Vail Playa Hotel Zehren and Associates, Inc. 2Q04159U.4t} 5/6/2d04 Parking spaces have no change. Level 16d (Level d} Spa and health club areas have been reduced in area ar relocated from this level. Laundry, housekeeping and persanne] areas have been relocated to this floor. Retail has been slightly increased on this level. Thu guest entry has been re-aliened to the center of the Porte-cochere_ Level 17d (Level 1} The Lounge was reduced by 315 square feet. The Specialty Restaurant was reduced by 88d square feet. The Main Restaurant was reduced by 172 square feet.. The outdoor pool deck was relocated to the plaza level front two levels below. A reduced exercise (health club) area was relocated to the retaillstair area. The main conference stair was relocated to the restaurant lobby area. T°he service entry has been re-aligned to its existing entry point. Level 18d (Level 1.5} The addition of one accammodatian unit. Level 19d (Level 2} No significant change. Level 2dd (Level 3} Na significant change. The loss of one key or lock-off from a fractional fee unit. Level 214 (Level 4} No signifcant change. Level 22d (Level 5} No signifcant change. The loss of two keys or lock-offs from fractional fee units. Level 23d (Level G) No significant change. The upper level dwelling unit has been slightly reduced in area. Roof Pian No significant change. Street Sections Nn significant change, Plaza Sections No significant change. Building A Elevations No signxificant change. The Pool Area is relocated up two levels. Building A Sections No significant change. Building B Elevations No significant change. The Pool Area is relocated up two levels. Building B Sections No significant change. Building Height Plan 1 No significant change. Datum increased by 5'-d" to match survey. Vail T'laza I-Total 20041590,OD Building Height Plan 2 No significant change. Pool Study Sheet deleted.. Vail Road Setbacl~ Study No significant change. Loading and Delivery No significant change in bay location. Zeluen and Associates, Inc. s~6iz0a~ P]an Entry point has been revised. Shect deleted. Street Entry Study Entry paints have been revised. Sheet deleted. Sun Study No significant change. Landscape These sheets have been replaced with a landscape plan. Improvements Plan Off-Site Improvements No significant change. Plan Updated East hdeadow Streetscape. Crossroads sidewalk delegated to Crossroads redevelopment. Also enclosed is a program surinmary far comparison. to the 2001 approved summary. Please da not hesitate to contact me with any questions or concerns coneeming the subnuttal. Sincerely, T -1- . Tim. 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N t-_ m 11 6 7 Q [Uu 7 9 ~~ N ~ ~ a io m a`~s ~ ~ r 1 O J a K' 3 ~ M G G m c a N Q O I ~G r ~ 3 6 ~ O ~ +° ~l' C5 4 ~ ry` ~ N I N t0 -p 1 O N ~n [~7 N '~-' '> [ o z7 J W 8 J m u m co m y ~' S ~~ 6 :~ N 6a ~ ~ ~ p O Y ~ ~ N ~ a r N r-_ rn a n ~~ N ~ N m ~ d U ~0 a~f w w ~ ~ ~ p t~7 .Y i/1 [C C a r`~--, m J ~ O b W m i ~` C;r O Q O d~ (~ "O v N SFif . ~q, Y {~ fJ ~: i TUWNOFVA[L ' Department of Community Development 75 South Frontage Road Yail, Colorado 81657 970-479-2138 FAY 97Q-479-2452 www. vailgou eom From: Chad Salli Date: June 7, 2004 Subject: Vail Plaza Hotel Attachment; F After reviewing the submitted plans for the Vail Plaza Hotel site, Public Works comments are as follows: l . Double check survey information to make sure they are all an the same datum 2. Provide centerline profile of all access points 3. S. Frontage Rd. C-DOT access permit is requtred for access, concern (Left out accident history} exists in maintaining this access as full movement with the close proximately to the main Vail roundabout, right in/right out only movement may be required, landscaped median required, 6' heated brick paver walk with curb & gutter required from Vail Rd to east side of building to the east (Village Inn Plaza), 6' concrete walk with curb & gutter from Village Inn Plaza to Village Center intersection.. Plan and profiles will be required 4. Vail Rd: left turn is only to serve the Vail Plaza Hotel access, no median on Vail Rd required, 6' heated brick paver walk required from S. Frontage Rd to Meadow Dr. Plan and profiles will be required 5. Meadow Dr: Streetscape improvements requited per East Meadow Dr plans 6. Is access to building to the east still going to be provided thru the loading/delivery area? If not, how is access going to be maintained and is access easement going to be vacated? 7. Loading/dclivery area is to serve the buildings to the south via a tunnel, please show how this is to firnction. 8. Loadingldelivery area is to serve the building to the west, please show how this is to Function. 9, Please show circulation and fuming movements for the laadingldelivery area, all twining movements must be done entirely an site. 10. Graduig and drainage plan needed. I l . Sediment and erosion control plan needed. 12. vehicular circulation in the pone-eochere should be counter-clockwise for driver expectancy 13. Incorporate public art into development work with AIPP Board and Caordinator Should you have any questions, feel free to give me a ca11926-2169. • • RECYCf.EAPAPER Memorandum To: George Ruttier, Senior Special Projects Planner From: Greg Hall, Director of Public Works and Transportation Subject: Wail Plaza Hotel -Review of the November 23, 1999 Plans Date: December 13, 1939 I have completed my review of the Vasil Plaza Hotel and have the following comments and concerns. Some of these are truly carnments, which should be corrected as the project progresses through the development process, and others are concerns or conditions, which shall be taken care of at the appropriate times in the process. The following corrections to the plans are required: ^ The scale stated an the site il{ustrative plan is incorrect, please label correctly. ^ Sheet-Level Minus Two, the elevation of the ramp from above proceeding to the b % grade at the lowest level is not 145' as indicated. ^ Provide the slope (%) of the parking area in the lowest valet area and the location where the grades change from 12$' to 130'. ^ Please show all access points and doorways to elevators and hallways. Specifically, access to the elevators in the Level Minus Two, this may cause valet spaces to be eliminated. Access to the small elewator lobby from the loading berth, and access from the loading berth to the freight elevators. The exact location of the garage door into the Phase lI I parking structure. Show the staging area in front of the freight elevator and how this may impact access to Phase III and the safety of those using the elevator. Shaw the location. of the trash pickup. ^ The eastside curb alignment of Vail Road is shown per the survey.. However, there appears to be one shot nut of line, this causes a jog right at the hotel entry, which doesn't exist. The curb moves one foot at this location. ^ The widths of Vail Road, the South Frontage Road and East Meadow Drive along with the exact locations of the curbs of the roundabout and median islands and opposite side of the street will need to be shown accurately prior to first reading before the 'T'own Council. Issues for Discussion There has been significant discussion with regards to whether a left turn lane is required on Vail Road. The hotel location as it is presently designed would not have to move if the desire for cleft-turn is there. A pedestrian easement would be required to push the walk east to make roam for the additional 12' lane. Virtually all of the landscaping on the east side of the road would be lost. A space of 3' to 11' wide as you ga north would exist on the south building and the space would be 8' to 15' along the north building. The need for a left-turn lane was specifically reviewed and evaluated by the traffic consulting firm of Felsburg, Holt & Ullevig. In the Traffic Report prepared by the consulting engineer, the engineer has stated that based upon traffic projections, vehicles "backing up" into the roundabout traffic would not occur. r A review of the roundabout design with regards to Vail Road traffic determined that at current volumes, there is a flow of 321 vehicles in the AM peak hour with a capacity to take 1501 vehicles and a maximum queue of l vehicle, in the PM peak flaw was 484 vehicles with a capacity to take 142a vehicles and a maximum queue of 2 vehicles, The roundabout design allows fora 50% increase in peak flows with the AM having a peak hour flow of 48 I vehicles with capacity of I 172 vehicles with a maximum queue of 2 vehicles. The PM peak flow would be 735 vehicles with a capacity of 1055 vehicles and a maximum queue of 7 vehicles. This queue does not impact the entry into this site. The Vail Plaza Hotel Traffic Report states the current northbound traffic volume of Wail Road is 695 vehicles. The added trips to Vail Road will be approximately 57 trips in and 40 trips out, during the peak PM period. They also analyzed that the trigs were turning in against 900 vehicles verses the 735 trips. As estimated in the future roundabout calculations. The second issue is that the loading bay requirements for the site were to accommodate the turning maneuvers of a 30' single axle truck, a 45' over the road coach and a 50-foot semi tractor trailer on-site, and to additionally to allow a 65' semi tractor trailer to maneuver without impeding the flow of traffic on the South Frontage Road. The applicant has provided an access and maneuverability plan, which illustrates that the maneuvering of the wehicles takes place partially off-site, in the right-of way. I-lowever, no backing motions occur across any sidewalks and the traffic flow on the South Frontage Road is not impeded. Extending the proposed South Frontage Road median through this access point could solve the question of the left tum out for the frontage road access.. It would be desirable to at least provide a left turn pocket east bound somewhere in the frontage road to allow IJ-turns of passenger cars at a point that is. determined appropriate. This is most likely at Village Center Chute. The landscape median would need to be extended the entire lens h to ensure this takes place where deternned. This entire access plan on the frontage road will require a Colorado Department of Transportation revised access permit. T'he transportation engineers at CDOT have the authority to decide how the access functions. irnprovemcnts and Conditions The required improvements for this development area 6' heated paver walkway from the east property line of the SDD to the Gateway Building. In addition any revisions to the curb will require new curb and gutter and modiftcations or additions to the storm sewer system. The extension of Village-style street lights is also required. Any necessary modifcations to utilities, landscaping, irrigation systems and required retaining walls shall be the responsibility of the developer. The walkway will be delineated in pavers across the driveways behind the cross pans. • Frontage Road landscape medians to include curb and gutter, concrete unit paver aprons, any rnasonary rack walls, plant material, bedding mix to TOV specifications, and irrigation system and water connections and sleeves. • Improvements to Vail Road include a heated 8' paver walkway from the Gateway Building property to East Meadow Drive. All additional improvements to allow for this to take place as similarly as stated above for the frontage road are also the responsibility of the developer. • In addition, adding curb, gutter and a 6' concrete walk from the eas# property line of the SSD to and around the curb return of Village Center Chute on the South Frontage Road. Any modifications to the drainage system to accomplish this work are considered the requirement of the curb, Wark such as retaining walls and utility modifications are the responsibility of the Town of Vail. • Details of the improvements from Vail Raad to the west edge of the Phase I building (Base Mountain Sports) along with the improvements of the bus stop along East Meadow Drive are as follows a heated paver walkway attached to th`e street and bus stop along with all modifications to drainage, utilities, retaining w=ells, drainage systems, irrigation, landscape modifications street lighting and any adjacent property improvements impacted. • The orange street lights existing along the entire length of East Meadow Drive shall be changed to the Village-style street light fixture. This installation shall be completed by the developer. • A final grading and drainage plan be prepared and. all drainage systems carrying runoff from public right of ways require drainage easements. The final grading plan will have all grades to the tenth of a foot . • A final landscape plan showing sight distances, snow storage areas, and all existing vegetation impacted. • The entire building will require a guttering system ,heat tape and piping to the storm sewer to be provided. • That snow shedding is addressed for the entire building, • The pedestrian walks along Vail Road and the athcr pedestrian mews are established as public pedestrian easements. • Complete civil-engineered plans are approved prior to submittir-g far the building permit. • PLANNING AND ENVIRONMENTAL COMMISSION • C7 PUBLIC MEETING Monday, May 24, 2004 NOS LUNCH PROJECT ORIENTATION -Community Development Dept. PUELIC WELCOME 12:45 pm MEMBERS PRESENT David Viele Anne Gunion Bill Jewitt Chas Bernhardt Doug Cahill George Lamb Rollie Kjesbo MEMBERS ABSENT Site Visits 1. The Wren - 500 South Frontage Road West Driver: George NOTE: If the PEC hearing extends anti! 6:00 p.m., the Commission may break for dinner from 6:00 - 6:30 p.m. Public Hearing -Town Council Chambers 2:00 pm A request for final review of a variance from Section 12-6H-8, Density Control, Vail Town Code, to allow for the conversion of an existing commercial unit to a residential dwelling unit, located at 500 South Frontage Road West, Unit B-111 {The Wren)lUnplatted, and setting forth details in regard thereto. Applicant: Michael D, Krohn Planner: Matt Gennett APPROVED WITH AN AMENDED CONDITION 1.7hat the applicant plants a minimum of three, 10' tall evergreen trees on the northeast corner of the property near the existing trash enclosure, irrigated with the existing system„ to better screen the parking and trash enclosure from view prior to the issuance of a building permit for Unit 8111. The final location shah be reviewed and approved by staff. MOTION: Kjesbo SECOND: Jewitt VOTE: C-1(Lamb Opposed) Matt Gennett made a representation per the staff memorandum dated May 24, 2004. Based upon the review of the application and the criteria as outlined in the staff memorandum, staff is recommending approval of the applican#'s request. Staff's recommendation of approval carried with it one condition as outlined on page 8 of the staff memorandum, The applicant had nothing new to add to the presentation. There was no public comment. The Carnmissioners discussed the application and expressed a concern with the proposed condition as stated regarding required landscaping and compliance with 12-6H-11 of the Vail Town Code. The Commissioners generally agreed that the proposal complies with the criteria as outlined in the staff memorandum. _: t• T~~dQF YAK` 2. A request fior a final review of a major exterior alteration or modification, pursuant to Section 12- 7H-7, Vail Town Code, and a request for a final review of a conditional use permit., pursuant to Chapter 12-16, Vail Town Code, to allow for the construction of the Lionshead Core Site Hotel and the operation on a new private skier club, new lodge dwelling units and conference facilities and meeting rooms on the first Hoar or street level floor of a structure, located at 678 Lionshead Place/(a complete legal description is available for inspection at the Town of Vail Community Development Department upon request). Applicant: Vail Corporation Planner: George Ruttier TABLED TO JUNE 14, 2004 MOTION: Kjesbo SECOND: Viele VOTE:7-0 Russ Forrest made a presentation per the staff memorandum dated May 24, 2004. As this is not a final review of a proposed application, staff is not making a recommendation at this time. Doug Cahill asked about the aver all timeline, to which Russ Forrest responded that we are still on course. Tom Braun, of Braun Associates, gave a presentation on the overall design of the project. Geoff Wright, speaking on behalf of the Landmark Condominium Association. questioned the east-west orientation of the building, the location of build to lines and the ability to maintain similar rights of access to build to lines, and lastly, questioned how emergency access to the west end of Lionshead would be addressed. The Commissioners expressed concern with regard to building height and the arrangement of the building mass on the site. Suggestions for rearranging the bulk and mass was made to improve upon the scale and character of the building in context to the urban design Lionshead. Questions of pedestrian flow and circulation around all of Lionshead were raised. A fear of creating a black hole was expressed and suggestions for improving the pedestrian traffic flow were provided. The Commissioners requested information from staff regarding compliance with zoning regulations and master plans recommendations (ie, master plan recommendations, sun/shade analysis, pedestrian scale model, etc.). The Commissioners agreed that the buildings were nicely designed and well thought out but questioned the future build out scenario given this design. A recommendation for breaking down continuous ridgelines was suggested, 3. A request for a recommendation to the Vail Town Council for the establishmen# of Special Development District No. 38, Manor Vail Lodge, to allow for the redevelopment of the Manor Vail Lodge, and a request for a conditional use permit to allow for the construction of Type I II Employee Housing Units, pursuant to Section 12-6H-3, Vail Town Code, located at 898 Vail Valley DrivelLots A, B, & C, Vail Village 7th Filing, and setting forth details in regard thereto. Applicant; Manor Vail, represented by Melick and Associates Planner: Warren Campbell TABLED TO JUNE 14, 20@4 MOTION: Kjesbo SECOND: Viiele VOTE:7-0 4. A request far a variance from Section 12-21-14, Restrictions !n Specific Zones 4n Excessive Slopes, Vail Town Code, to allow far the construction of driveways and surface parking in excess of 10% of the total site area, located at 2388 Garmisch Drive/Lot J, Block G, Vail dos Schone Filing 2, and setting forth details in regard thereto. Applicant: Snow Now, LLC Planner: Warren Campbell TABLED TO JUNE 14, 2004 MOTION: Kjesbo SECOND: Viele VOTE; 7-0 8. A request for a final review of a variance from Section 12-6D-7, Height, Vail Town Code, to allow for a new single family residence to exceed the allowable building height, located at 4916 Juniper LanelLot 4, Block 8, Bighorn Subdivision 8~' Addition, and setting forth details in regard thereto. Applicant: Vail Viking Limited, represented by Fritzlen Pierce Architects Planner: Matt Gennett z WITHDRAWN 6, An appeal of an administrative interpretation of Section 12-15-3{A}{1}{d}, Definition, Calculation, and Exclusions Gross Residential Floor Area, Vail Town Code, pursuant to Section 12-3-3{B}, Administrative Action, Vail Town Code, determining that. a proposed unenclosed area shall not be considered {GRFA} in the GRFA calculation for the Purchase Residence, located at 131 O Greenhill Court/l_ot 17, Glen Lyon Subdivision, and setting forth details in regard thereto. Appealant: Barry E. Cunningham Planner: Matt Gennett WITHDRAWN 7. Approval of minutes MOTION: Kjesbv SECOND: Lamb VOTE: 7-0 8. Information Update • GRFA 9. Adournment MOTION: Kjesbo SECOND: Jewitt VOTE:7-8 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town afi Vail Community Development Department. Please call {970) 479-2138 fior additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970} 479-2856, Telephone for the Hearing Impaired, for information. i Community Development Department Published, May 21, 2x04 in the Vail Daily. • 3