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HomeMy WebLinkAbout2008-0728 PECPLANNING AND ENVIRONMENTAL COMMISSION July 28, 2008 1:OOpm TOWN COUNCIL CHAMBERS /PUBLIC WELCOME 75 S. Frontage Road -Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Bill Pierce Michael Kurz Rollie Kjsesbo Susie Tjossem David Viele Sara Robinson-Paladino Scott Proper Site Visits: 1. Sherr Residence - 4257 Columbine Drive 15 minutes A request for a final review of a variance from Section 12-6G-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for construction of a second floor bedroom addition within the setbacks, located at 4257 Columbine Drive, No. 17/Lot 17 Bighorn Terrace, and setting forth details in regard thereto. (PEC080022) Applicant: Howard and Virginia Sherr Planner: Bill Gibson ACTION: MOTION: SECOND: VOTE: 30 minutes 2. A request for a work session for prescribed regulations amendments to Section 14-10-7, Outdoor Lighting, Vail Town Code, to allow for amendments to the outdoor lighting standards, and setting forth details in regard thereto. (PEC080032) Applicant: Town of Vail Planner: Bill Gibson ACTION: MOTION: SECOND: VOTE: 30 minutes 3. A request for a final recommendation to the Vail Town Council of a proposed update and review of the Vail Village Master Plan, pursuant to Section VIII-C, Adoption, Extensions, and Amendments, Vail Village Master Plan, to affirm the applicability and purpose of the Master Plan, located within the boundaries of the adopted Master Plan/(a complete legal description is available for inspection at the Town of Vail Community Development Department upon request), and setting forth details in regard thereto. (PEC080020) Applicant: Town of Vail Planner: George Ruther ACTION: MOTION: SECOND: VOTE: 5 minutes 4. A request for a recommendation to the Vail Town Council to review the Vail Land Use Plan map, pursuant to Section 8-3, Vail Land use Plan to allow for a change in the land use designation from Community Office to Lionshead Redevelopment Master Plan for properties known as "Cascade Crossing" and "Vail Professional Building" (Future "Ever Vail"), located at 953 and 1031 South Frontage Road West/unplatted (A complete legal description is available for Page 1 inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080036) Applicant: Town of Vail Planner: Nicole Peterson ACTION: Tabled to August 11, 2008 MOTION: SECOND: VOTE: 5. Approval of July 14, 2008 minutes MOTION: SECOND: VOTE: 6. Information Update Tree Preservation Presentation -Rachel Friede 20 minutes 7. Adjournment MOTION: SECOND: VOTE: The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published July 25, 2008, in the Vail Daily. Page 2 MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: July 28, 2008 SUBJECT: A request for a work session for prescribed regulations amendments to Section 14-10-7, Outdoor Lighting, Vail Town Code, to allow for amendments to the outdoor lighting standards, and setting forth details in regard thereto. (PEC080032) Applicant: Town of Vail Planner: Bill Gibson I. SUMMARY The purpose of this work session is to provide the Planning and Environmental Commission with an introduction to the Town of Vail's request for prescribed regulation amendments to Section 14-10-7, Outdoor Lighting, to allow for amendments to the outdoor lighting standards, and setting forth details in regard thereto. II. BACKGROUND At its July 14, 2008, public hearing the Planning and Environmental Commission held a work session to allow Staff an opportunity to introduce the Town of Vail's request for amendments to the Town's outdoor lighting standards. The Commission was generally supportive of updating the Town's lighting regulations and adopting standards or guidelines addressing light pollution and energy conservation. The Commission recommended that any updates to the lighting regulations need to be simple, clear, and easy to understand. III. DISCUSSION ITEMS Staff is requesting feedback and direction from the Planning and Environmental Commission concerning the following draft regulation amendments (text to be deleted is in cFrilioFHrn~~nh text that is to be added is bold): 14-10-7: OUTDOOR LIGHTING: A. Purpose: This section of the design guidelines establishes standards for minimizing the unintended and undesirable side effects of outdoor lighting while encouraging the intended and desirable safety and aesthetic purposes of outdoor lighting. It is the purpose of the design review guidelines to allow illumination which provides the minimum amount of lighting which is needed for the property on which the light sources are located. In addition, the purpose of this section is to protect the legitimate privacy of neighboring residents by controlling the intensity of the light source. 8. Approval Required: All outdoor lighting within the town limits shall conform to the standards set forth below. , Z~~C'GI nrnn~i~ chill ho i-I~n~ ~c co ~ Hillcii-lo r~ii-l~fi~l cinrvl~_f~mil~i z ~rv~v r ~~a n -ate -rn-rrmcr~r ~ra rrar-vmgn~ t~n_fv-ra~mrrri'~~ ime6r"vrrda-r~reSia//~~e~.p+irrrn--vlcivteC II ni i-l~cif~~~~mil~ mediirunrde~cif~i mi~lFi_f~mihi ~}n~taFh=r Fc ~c ~nieHe6~iaTdey nme~i rJicfrinfc ~nihinH H~~io env of fho ~hnvo roforonnoi-! ~nno i-licfrinfc ~c fho i~ni-lorlvinn ~ n~~l~Te,~^ ~ 'cfrin~ ch~~~n~Q~~ r fho ni~rnnc~~~~9c C. Definitions: COMMERCIAL ZONED PROPERTIES: For the purposes of this section, commercially zoned properties shall be defined as all districts except those in hillside residential, single-family, two- family, primary/secondary, residential cluster, low density multi- family and medium density multi-family zone districts, as well as all special development districts which have any of the above referenced zone districts as the underlying zoning. Cl ll I (`I IT(1CC. ~ li~nhTf cni~rno in ~niHinH nn mnro tH~n finin ~ni-I fivo_f~+z Hoc n + /'~ ti0/_1 of i fn ni~fmi~+ is 4f ~hnvn non i-1 rr / °1 ~c p2~(~2#~r1r-v7v~m-r~S-rv ef~~r'rr znvcvc-nrrre~r'-~~e~r~, eST mo~ci~roi-! frnm n~i-!ir ~c chn~nin in fini~ro '~ of fhic confirm FULLY SHIELDED: Light fixtures that do not emit light above the horizontal plane. LIGHT SOURCE: A single artificial point source of luminescence that emits measurable radiant energy in or near the visible spectrum. ~~Ill/IIAI~~~~no~o~ /-rw'Rt~d nnnm r~~i in fho fn~nin ~niHinH rro cvnooi-linn nnoHyii'n'i-lroi-! f~nionfv fi~io /1'~Fl Cnrov~mm/o• i erne-I-cmm-rev^~~~. OUTDOOR LIGHTING: Any light source, or collection of light sources, located outside a building, including, but not limited to, light sources attached to any part of a structure, located on the surface of the ground, or located on freestanding poles. RESIDENTIAL ZONED PROPERTIES: For the purposes of this section, residentially zoned properties shall be defined as those in hillside residential, single-family, two-family, primary/secondary, residential cluster, low density multi-family and medium density multi-family zone districts, as well as all special development districts which have any of the above referenced zone districts as the underlying zoning. SOURCE LUMENS: Total initial lamp lumens of the light source. D. Quantity of Light Fixtures: /lii~nfif~i• Cnr Info in r 'i-1 eSi e I nn i-licfrinfc fl-in ~~ z~~ mavimi~m ni~vrih of er cs~crarrrrr~r-~n--rvrv-m-r u r -r~crrvcrrt~sv-cr~~ r > {~. c~i.hfc c - rmr ve~e ~ > e~-to-t-"e~reta~t h° v e#~ -; er rv v ~ t( p (p1^J/'Y ~c lin h f c pro in nn m nl i ~nno ~fh fhic nni-!o ~ p ~ T I inhf cn~irnoc ~nihinh ~ ~, ,~ „ ~~ n- -mvr~t e - ~tee~- „ ~ , eS /9 S?°I ~hn~io nr~i -!o ~c mo~c~~ro i-! frnm rv tiClr~ ~ r ~fivf~ m°° } - v v-v~t T-co-trn° h H7Gi7 fin~ ~i-l~cln~ni ~ni- ! pro ~t#~^ ~~~1 niter c c ~ r r iiccm fivfi roc ~c i-lofimoi-I in fhic c ~ onfirm nr hwo ~ mwi m~~m cn~~rno Limonc of fni~r hi~ni-Iroi-1 / i //1/ll /oni~i~i~l onf +n ~ il/1 ~ni~ ff lirhf h~ Jhl mw ho ~lln~nioi-1 in +~ ~ , ~i-lif T rr tE~ t~trlp ,. ,,/ er~e ~itt ~ - nr lin h+ -vviirveS ~ ° (tit: cm V r i Ctl v r Tr . c > > ro vio~ni rc-o-rcvr 1. Within commercial zone districts: The maximum number of light sources shall be determined by the Design Review Board or the Administrator. 2. Within residential zone districts: For lots in residential zone districts, the maximum number of light sources per lot shall be limited to one light source per one thousand (1,000) square feet of lot area, except as provided for below. The location of said lights shall be left open to the discretion of the property owner, so long as the lights are in compliance with this code. Light sources which are no more than eighteen inches (18') above grade, as measured from the top of the fixture to the finish grade below, and are either "full cutoff" fixtures, as defined in this section, or have a maximum source lumens of four hundred (400) (equivalent to a 40 watt light bulb), may be allowed in addition to the total number of permitted outdoor light sources. , fn i-Incinn rn vin~ni E. Height Limits for Light Fixtures: 1. For all light sources located in commercial zone districts, the maximum mounting height for light sources on a pole shall not exceed thirty five feet (35). The maximum mounting height for light sources affixed to vegetation shall not exceed eight feet (8). 2. For all light sources located in residential zone districts, the maximum mounting height for light sources on a pole or on vegetation shall not exceed eight feet (8). F. Design Standards and Guidelines: 1. Compatibility: Outdoor lighting fixtures, fixture locations, and the color and intensity on the lighting must be aesthetically compatible with the site and structures on which they are located. Outdoor lighting must also be consistent with any applicable master plan design guidelines outlined in the Vail Comprehensive Plan. 2. Glare/Light Trespass: Outdoor lights should be designed, installed, and maintained in such a manner as to not produce glare or light trespass onto adjacent properties and public ways. 3. Lighting Direction: Outdoor lighting should be directed at the object intended to be illuminated, and directed down and away from adjacent properties and public ways. 4. Fully Shielded: Outdoor lights should be fully shielded to not emit light above the horizontal plane. Lights must be installed and maintained in such a manner that the shielding is effective. 5. Source Visibility: Outdoor light sources should be screened from adjacent properties and public ways. 6. Up-lighting: Up-lighting should be contained by overhanging building or landscaping elements with the light source shielded from the sides. Up-lighting for flags should be shielded from the sides. 7. Energy Efficiency: Outdoor lighting should be designed to conserve energy by utilizing energy efficient light sources and other energy efficient technologies such as seasonally adjusted automatic shut off timers and motion sensors. Outdoor lighting should also be operated to conserve energy by eliminating any unnecessary day- time use and reducing night time use during non-business hours and periods of limited residential activity. r'~~l~f ChioWc• /111 linh~ni~rn~ Inn~f~ in nnmmcrni~l ~~~n~ •cfrin~ ~nihinh v. ~--vnrcJ-ri ~v~arv -,war -m--vvmrrrcrvrarz ~vrrrvn Gvnool•I fi#oon foof /9 F~1 in hoin h+ chill ovhihif ~ fi Jl n~~fnff chioli-I G. Prohibited Outdoor Lights: Lights that flash, move, revolve, rotate, scintillate, blink, flicker, vary in intensity or color, or use intermittent electrical pulsation. 4 2. Lights affixed to the top of the roof of a structure. 3. Neon, or similar gas filled, lights. 4. High Intensity Discharge (HID) floodlights. 5. Mercury vapor lights. 6. Laser source lights. 7. Search lights. 8. Any outdoor lighting that could interfere with the public health, safety, or welfare. 1. Exemptions: The standards of this section shall not apply to: 1. Christmas tree lights which are of a temporary nature located in residential zone districts, as listed herein, and which are illuminated only between November 1 and April 15 of each year. 2. Christmas tree lights which are temporary in nature and are located in zone districts other than those residential districts listed herein. 3. Sign illumination, as set forth in title 11 of this code. 4. Municipal lighting installed for the benefit of public health, safety, and welfare. niifl-iin nin l^~fnnn innl-inc /4 S2°I nr Incc of f'nicl-i nr~i-In ~ni-1 ern ni+l^~nr fi ill ni~~nff fivfi iroc nr H~~io ~ m~vimiim cni~rno L~monc of fn~ir hiini-lro i-! /il/1/ll 5. Outdoor lights associated with an approved Special Events Permit. 6. Outdoor lights associated with an Art in Public Places Board (AIPP) approved public art display. 7. Temporary construction lighting associated with an approved building permit or design review approval, and lighting identifying hazards or road construction. 8. Outdoor lighting associated with an approved sports/recreation facility. J. Nonconformities: As of the effective date of this subsection, all legally established outdoor lighting that does not conform to every requirement of this section shall be legal nonconforming outdoor lighting. Legal nonconforming outdoor lighting shall not be moved in any direction, nor shall there be any change in use or light type, or any replacement or structural alteration made to 5 the nonconforming outdoor lighting, without the outdoor lighting conforming to all applicable requirements of Title 12 of this code. K. Penalty: The penalty for violating this section shall be as provided in Section 1-4-1 of this code. Each day of violation shall constitute a separate offense for the purpose of calculating the penalty. IV. NEXT STEPS The Town Council will work session to give Staff preliminary policy direction concerning the proposed outdoor lighting regulation amendments. The Staff will return to the Planning and Environmental Commission on August 11, 2008, for further discussion, consideration, and a recommendation to the Vail Town Council. V. STAFF RECOMMENDATION The Community Development Department requests the Planning and Environmental Commission provides Staff with any feedback or direction concerning the proposed amendments to update the Town's outdoor lighting standards. The Community Development Department recommends the Planning and Environmental Commission tables this item to its August 11, 2008, public hearing for further discussion. Should the Planning and Environmental Commission choose table this request, Staff recommends the Commission pass the following motion: "The Planning and Environmental Commission tables the request for a prescribed regulations amendments to Section 14-10-7, Outdoor Lighting, Vail Town Code, to allow for amendments to the outdoor lighting standards, and setting forth details in regard thereto, to it's August 11, 2008, public hearing." V. ATTACHMENTS Attachment A: Exterior Lighting Fixture Examples (excerpts from the Model Wisconsin Exterior Lighting Code, prepared by the University of Wisconsin Extension) 6 MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: July 28, 2008 SUBJECT: A request for a final recommendation to the Vail Town Council of a proposed update and review of the Vail Village Master Plan, pursuant to Section VIII-B, Adoption, Extensions, and Amendments, Vail Village Master Plan, to affirm the applicability and purpose of the Master Plan, located within the boundaries of the adopted Master Plan/(a complete legal description is available for inspection at the Town of Vail Community Development Department upon request), and setting forth details in regard thereto. (PEC080020) Applicant: Town of Vail Planner: George Ruther I. DESCRIPTION OF THE REQUEST The applicant, Town of Vail Community Development Department, represented by George Ruther, is requesting a final recommendation from the Town of Vail Planning & Environmental Commission to the Vail Town Council of a proposed update to the Vail Village Master Plan. The proposed update has been initiated by the Community Development Department pursuant to Section VIII (B) of the Vail Village Master Plan. The purpose of this update is to 1. reaffirm the six major goal statements outlined in the master plan, 2. acknowledge the actions steps that have been completed in keeping with the master plan, and; 3. identify the next series of actions steps needed to further implement the goals, objectives and policies of the master plan. Based upon staff's review of the proposed update and the community input and comment received to date, staff recommends that the Town of Vail Planning & Environmental Commission forwards a recommendation of approval of the proposed update to the Vail Town Council II. BACKGROUND On January 22, 2008, the Vail Town Council instructed staff to update to the Vail Village Master Plan. The purpose of the update is to address the six major goals outlined in the master plan, acknowledge the actions steps that have been completed in keeping with the master plan, and to identify the next series of actions steps needed to further implement the goals, objectives and policies of the Master Plan. On April 28, 2008, the Town of Vail Planning & Environmental Commission held a public hearing on the update. At that time, the Commission expressed their collective support for the updating process outlined by the Community Development Department and encouraged the staff to complete a public participation process which was inclusive of the community, property owners, and business owners in the areas affected by the master plan. On June 23, 2008, the Town of Vail Planning & Environmental Commission held a worksession to discuss the Vail Village Master Plan update process. Specifically, the Commission was informed by staff of the comments and input the Community Development Department had received to date on the master plan update, reviewed the existing goals, objectives, policies and action steps of the master plan and expressed their continued support for the existing language and was informed of the next steps in the review process for updating the Vail Village Master Plan. On April 16, May, 1, May 13, May 23, and June 10, the Community Development Department met with members of the 1990 Town of Vail Planning & Environmental Commission, Vail Chamber & Business Association Board, Vail Economic Advisory Council, Meadow Drive Business Partnership and the Vail Chamber & Business Association membership to share information with the community about the master plan update and to gain input on the process. On July 8, 2008, the Town to Vail Economic Advisory Council met to specifically discuss the possible updates to Goal #2. As a result of the meeting, several additional actions steps were added to Goal Statement #2. III. PROPOSED UPDATES GOAL #1 ENCOURAGE HIGH QUALITY, REDEVELOPMENT WHILE PRESERVING UNIQUE ARCHITECTURAL SCALE OF THE VILLAGE IN ORDER TO SUSTAIN ITS SENSE OF COMMUNITY AND IDENTITY. 1.1 Objective: Implement a consistent development review process to reinforce the character of the Village. 1.1.1 Policy Development and improvement projects approved in the Village shall be consistent with the goals, objectives, policies and design considerations as outlined in the Vail Village Master Plan and Urban Design Guide Plan. 1.2 Objective: Encourage the upgrading and redevelopment of residential and commercial facilities. 2 1.2.1 Policy: Additional development may be allowed as identified by the Action Plan and as is consistent with the Vail Village Master Plan and Urban Design Guide Plan. 1.2.2 Policv: Development and improvement projects shall be coordinated to minimize the unintended negative consequences associated with construction activity in a pedestrianized, commercial area. 1.3 Objective: Enhance new development and redevelopment through public improvements done by private developers working in cooperation with the town. 1.3.1 Policv: Public improvements shall be developed with the participation of the private sector working with the Town. GOAL #1 Action Steps: Develop and adopt an overlay zone district implementing the Vail Village Master Plan. 2. Study an impact fee system to reduce the public burden of providing infra-structure and public services to new development. 3. Reprioritize public improvement projects within the Village area. 4. Develop and adopt an annual construction activity schedule for development and improvement projects in the Village with special attention given to the use of the Town's right-of-way and the potential negative impacts on the resident and guest experience. 5. Explore the impacts of amending the definition of a "building story" as defined on the Conceptual Building Height Plan to allow for an increase in the floor-to-floor height to greater than 9 feet. GOAL #2 TO FOSTER A STRONG TOURIST INDUSTRY AND PROMOTE YEAR- AROUND ECONOMIC HEALTH AND VIABILITY FOR THE VILLAGE AND FOR THE COMMUNITY AS A WHOLE. 2.1 Obiective: Recognize the variety of land uses found in the 11 sub-areas throughout the Village and allow for development that is compatible with these established land use patterns. 2.1.1 Policy: The zoning code and development review criteria shall be consistent with the overall goals and objectives- of the Vail Village Master Plan. 3 2.2 Obiective: Recognize the ',"-.T ''~^" ^~Ter~a',--~~~s the-~°~QEt+v, Eeeier~the-V~I',~e. all of Vail Village as an activity center for our guests, visitors and residents. 2.2.1 Policv: The design criteria in the Vail Village Urban Design Guide Plan shall be the primary guiding document to preserve the existing architectural scale and character of the core area of Vail Village. 2.3 Obiective: Increase the number of residential units available for short term overnight accommodations. 2.3.1 Policv: The development of short term accommodation units is strongly encouraged. Residential units that are developed above existing density levels are required to be designed or managed in a manner that makes them available for short term overnight rental. 2.4 Obiective: Encourage the development of a variety of new commercial activity where compatible with existing land uses. 2.4.1 Policv: Commercial infill development consistent with established horizontal zoning regulations shall be encouraged to provide activity generators, accessible greenspaces, public plazas, and streetscape improvements to the pedestrian network throughout the Village. 2.4.2 Policv: Activity that provides night life and evening entertainment for both the guest and the community shall be encouraged. 2.5 Objective: Encourage the continued upgrading, renovation and maintenance of existing lodging and commercial facilities to better serve the needs of our guests. 2.5.1 Policv: Recreation amenities, common areas, meeting facilities and other amenities shall be preserved and enhanced as a part of any redevelopment of lodging properties. 2.5.2 Policy: The town will use the maximum flexibility possible in the interpretation of building and fire codes in order to facilitate budding renovations without compromising life, health and safety 4 considerations. 2.6 Obiective: Encourage the development of affordable housing units in Vail Village through the efforts of the private sector. 2.6.1 Policy: Employee housing units may be required as part of any new or redevelopment project requesting density over that allowed by existing zoning. 2.6.2 Policv: Employee housing shall be developed with appropriate restrictions so as to insure their availability and affordability to the local work force. 2.6.3 Policv: The Town of Vail may facilitate in the development of affordable housing by providing limited assistance. 2.6.4 Policy: Employee housing may be developed in the Village when required by the Town's adopted Zoning Regulations. 2.7 Objective: Encourage the development of multi-use special events venues and infrastructure (ie, publicly accessible restrooms, power and utilities, etc.) within Vail Village in cooperation with the private sector. 2.7.1 Policy: The development of new special event venues, and improvements to existing venues shall be strongly encouraged to reinforce the important role that special events play in the promoting ayear- round economy in Vail Village . GOAL #2 Action Steps: 1. 'Ian's authority to cover those areas outside of,' Commercial Core 1 »F pro ro {o ronnoi-1 by fho I Irh~n /'loci.wn ~_`~~ii-lo ~hn //~`n mnloFoi-ll 2. Develop and adopt an Economic Development Strategic Plan for the Town of Vail. 3. Create a special events venue map for Vail Village. The map should include existing and potential special event venue locations with an indication on how many participants the venue can accommodate. Other logistical considerations such as event set up configurations, vehicular access, pedestrian circulation, emergency vehicle accommodations, compatibility with adjacent and surrounding uses, etc. should also be noted on the map. 5 4. Explore the creation of stormwater management regulations aimed at preserving and protecting the water quality of Gore Creek to ensure that the creek and its adjacent riparian corridors remains healthy and vibrant. 5. Explore the adoption of land use policies regarding certain land uses (ie real estate offices, professional offices and similar non- retail uses) addressing horizontal zoning of non-commercial core I zone district properties within the area governed by the Vail Village Master Plan. 6. Establish a clear policy related to the use of the public right-of-way and other similar public property for the outdoor display of merchandise and goods and make any amendments to the town's adopted codes as necessary to implement the desired policy. GOAL #3: TO RECOGNIZE AS A TOP PRIOTITY THE ENHANCEMENT OF THE WALKING EXPERIENCE THROUGHOUT THE VILLAGE 3.1 Objective: Physically improve the existing pedestrian ways by landscaping and other improvements. 3.1.1 Policv: Private development projects shall incorporate streetscape improvements (such as paver treatments, landscaping, lighting and seating areas), along adjacent pedestrian ways. 3.1.2 Policy: Public art and other similar landmark features shall be encouraged at appropriate locations throughout the Town. 3.1.3 Policv: Flowers, trees, water features, and other landscaping shall be encouraged throughout the Town in locations adjacent to, or visible from, public areas. 3.2 Objective: Minimize the amount of vehicular traffic in the Village to the greatest extent possible. 3.2.1 Policy Vehicular traffic will be eliminated or reduced to absolutely minimal necessary levels in the pedestrianized areas of the Village. 6 3.3 Objective: Encourage a wide variety of activities, events, and street life along pedestrian ways and plazas. 3.3.1 Policv: The Town encourages a regulated program of outdoor street activity in predetermined locations throughout the Village. 3.3.2 Policv: Outdoor dining is an important streetscape feature and shall be encouraged in commercial infill or redevelopment projects. 3.4 Obiective: Develop additional sidewalks, pedestrian-only walkways and accessible green space areas, including pocket parks and stream access. 3.4.1 Policv: Physical improvements to property adjacent to stream tracts shall not further restrict public access. 3.4.2 Policy: Private development projects shall be required to incorporate new sidewalks along streets adjacent to the project as designated in the Vail Village Master Plan and/or Recreation Trails Master Plan. 3.4.3 Policy: The "privatization" and encroachment of private improvements on the town-owned Gore Creek stream tract shall be strongly discouraged. GOAL #3 Action Steps: 2. Amend the Design Review Guidelines to recognize the concept of "winterscape" in the evaluation of landscape plans. 3. Identify additional locations and funding strategies for the development of additional public restrooms in the Village. (Completed) 5. Initiate the Vail Village streetscape Improvement Plan to serve as a concept plan for subsequent improvements to public places in the Village. (Completed) 6. Designate an Arts in Public Places Board to produce and/or review proposals for public art along pedestrian ways. 7 7. Expand the summer flower planting program and encourage private sector participation. 9. Monitor time zoning and revise as possible. Continue to explore alternative service/delivery mechanisms, especially an off-site warehouse with small vehicle distribution in the Village. 10. Construct new sidewalks and recreation trails as per the Recreation Trails Master Plan--Core Area Detail. GOAL #4: TO PRESERVE EXISTING OPEN SPACE AREAS AND EXPAND GREENSPACE OPPORTUNITIES. 4.1 Objective: Improve existing open space areas and create new plazas with greenspace and pocket parks. Recognize the different roles of each type of open space in forming the overall fabric of the Village. 4.1.1 Policy: Active recreation facilities shall be preserved (or relocated to accessible locations elsewhere in the Village) in any development or redevelopment of property in Vail Village. 4.1.2 Policv: The development of new public plazas, and improvements to existing plazas (public art, landmarks, historic features, streetscape features, seating areas, etc.) shall be strongly encouraged to reinforce their roles as attractive people places. 4.1.3 Policv With the exception of ski base-related facilities, existing natural open space areas at the base of Vail Mountain and throughout Vail Village and existing greenspaces shall be preserved as open space. 4.1.4 Policv: Open space improvements including the addition of accessible greenspace as described or graphically shown in the Vail Village Master Plan and/or Urban Design Guide Plan, will be required in conjunction with private infill or redevelopment projects. 4.2 Objectives: Improve and expand the opportunity for active and passive recreational activity throughout the Village. 8 4.2.1 Policv: Continue the implementation of the Ford Park Master Plan as this will provide important recreational opportunities to residents and guests. GOAL #4 Action Steps: 1. Develop pocket parks with passive recreational improvements including benches, paths, children's play facilities and stream access in appropriate Town-owned parcels. 2. Evaluate additional opportunities for the purchase of additional parcels for open space and/or public use. 4. Connect streamwalks to other walkways and pocket parks in order to integrate and enhance the total pedestrian network. 5. Revegetate and restore disturbed areas along stream tracts. 6. Improve or remove the Willow Bridge pedestrian bridge. 7. Restore the Town snow dump, including stream tract, to its natural 8. Explore the feasibility of expanding Ford Park to the west to Vail Valley Drive and/or Slifer Plaza 9. Identify opportunities to improve and enhance the forest health within and immediately around Vail Village to mitigate the damage caused by the pine beetle and similar tree diseases and infestations. 10. Continue to develop and implement wildland interface initiatives aimed at reducing the threat to the loss of property and life due to the risk of wildland fires. GOAL #5: INCREASE AND IMPROVE THE CAPACITY, EFFICIENCY, AND AESTHETICS OF THE TRANSPORTATION AND CIRCULATION SYSTEM THROUGHOUT THE VILLAGE. 5.1 Objective: Meet parking demands with public and private parking facilities 5.1.1 Policv For new development that is located outside of the Commercial Core I Zone District, on-site parking shall be provided (rather than paying into the parking fund) to meet any additional parking demand as required by the zoning code. 9 5.1.2 Policv: The expansion of the Vail Village parking structure shall maximize the number of additional parking spaces available for public parking. 5.1.3 Policv: Seek locations for additional structured public and private parking. 5.1.4 Policy Continue to promote the lease parking program as a means for maximizing the utilization of private parking spaces. 5.1.5 Policv Redevelopment projects shall be strongly encouraged to provide underground or visually concealed parking. 5.2 Objective: Encourage the use of public transportation to minimize the use of private automobiles throughout Vail. 5.2.1 Policv: The Town and its regional partners shall continue to provide an efficient transit system and increase service levels as needed to meet demand. 5.2.2 Policv: The Town shall facilitate and encourage the operation of private shuttle vans outside of the pedestrianized core area. 5.3 Objective: Concentrate the majority of interconnecting transit activity at the periphery of the Village to minimize vehicular traffic in pedestrianized areas. 5.3.1 Policy: The Vail Transportation Center shall be the primary pick up and drop off point for public transit and private shuttle vans and taxis. 5.4 Objective: Improve the streetscape circulation corridors throughout the Village. 5.4.1 Policy: The Town shall work with the Colorado Division of Highways toward the implementation of a landscaped boulevard and parkway along the South Frontage Road. 5.4.2 Policv: Medians and right-of -ways shall be landscaped. 10 GOAL #5 Action Steps: 1. Construct vehicular circulation and signage improvements designed to reduce unnecessary traffic into the Village core. 2. Continue to monitor traffic flow through the 4-way stop area and study alternatives available to increase efficiency of this intersection and' meet future traffic demands. (Completed) 3. Continue to study the feasibility of a "people mover" or other public transportation alternatives to augment or replace the existing shuttle system. eligible for paying into the parking fund) following the completion of 5. Study the feasibility of an underground (recreation fields would remain), parking structure in Ford Park. GOAL #6: TO ENSURE THE CONTINUED IMPROVEMENT OF THE VITAL OPERATIONAL ELEMENTS OF THE VILLAGE. 6.1 Objective: Provide service and delivery facilities for existing and new development. 6.2 Obiective: Provide for the safe and efficient functions of fire, police and public utilities within the context of an aesthetically pleasing resort setting. 6.2.1 Policv: Development projects and other improvements in Vail Village shall be reviewed by respective Town departments to identify both the impacts of the proposal and potential mitigating measures. 6.2.2 Policv: Minor improvements (landscaping, decorative paving, open dining decks, etc.), may be permitted on Town of Vail land or right-of-way (with review and approval by the Town Council and Planning and Environmental Commission when applicable) provided that Town operations such as snow removal, street maintenance and fire department access and operation are able to be maintained at current levels. Special design (i.e. heated pavement), maintenance fees, or other considerations may be required to offset impacts on Town services. 11 GOAL #6 Action Steps: Study feasible alternatives for providing long range solutions for loading and delivery functions in the Village. 2. Work closely on an ongoing basis with Upper Eagle Valley Water and Sanitation District to ensure adequate water and sewer facilities to accommodate future development. 3. Study feasible alternatives for centralized trash/recycling facilities in the Commercial Core I area. 4. Work closely with the Vail Village business owners, property owners, lodge owners, residents and all other potentially affected parties on an ongoing basis to optimize the use of the Town's dispersed loading/delivery facilities and minimize the use of the Town's right of way for loading/delivery activities. 5. Investigate the possibilities of creating management committees compromised of all potentially affected parties to address parking, traffic, special events, construction impact, etc. issues that may arise. IV. FINDINGS/CRITERIA FOR REVIEW Section VIII, Implementation and Amendment, Subsection B, Plan Review, of the Vail Village Master Plan states, "Within one year after is adoption, and not less than every three years, or as deemed necessary, the Community Development Department of the Town of Vail should undertake a review of the plan. Any changes recommended by the staff will be submitted to the Planning and Environmental Commission of the Town. If the plan is not updated or reviewed within the timeframe suggested in this paragraph, it shall in no way affect the validity of the plan. " A comprehensive update to the plan has never occurred, though several amendments to the plan have been adopted since its inception. In reviewing the proposed updates, staff focused mainly on identifying those projects which have been completed in accordance with the recommendations of the plan and attempted to identify additional or expanded action steps which could be taken to further implement the plan. This update is not intended to alter the goals, objectives or policies outlined in the plan. Therefore, staff relied upon the original intent and purpose of the plan in making our recommendations on updates to the plan. V. STAFF RECOMMENDATION The Town of Vail Community Development Department recommends that the Planning & Environmental Commission forwards a recommendation of approval 12 of the proposed updates to the Vail Village Master Plan to the Vail Town Council. As no specific criteria exists for consideration of a master plan update, staff's recommendation is based upon our review of the purpose of plan and the six major goal statements, as outlined within the master. Should the Planning & Environmental Commission choose to forward a recommendation of approval of the proposed plan updates to the Vail Town Council, the Town of Vail Community Development Department recommends that the Commission makes the following finding, "That based upon the review of the Vail Village Master Plan purpose and goals statements, the proposed updates to the plan further the purpose of plan and aid in achieving the six major goal statements contained within the document. More specifically, the proposed updates shall ensure that the plan continues to serve as a guide to the staff, review boards, and Town Council in analyzing and evaluating future proposals for development in Vail Village and in legislating effective ordinances to deal with such development." 13 PLANNING AND ENVIRONMENTAL COMMISSION July 14, 2008 1:OOpm TOWN COUNCIL CHAMBERS /PUBLIC WELCOME 75 S. Frontage Road -Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Rollie Kjesbo Bill Pierce David Viele Sarah Robinson-Paladino Michael Kurz Scott Proper Susie Tjossem Site Visits: 1. Evergreen - 250 South Frontage Road West 30 Minutes 1. A request for a recommendation to the Vail Town Council on a proposed major amendment to Special Development District No. 39, Crossroads, pursuant to Article 12-9(A), Special Development District, Vail Town Code, to allow for the enclosure of a pedestrian pathway through the southwest wing of the approved structure and creation of commercial square footage; located at 141 and 143 Meadow Drive/Lot P, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC080034) Applicant: Solaris LLC, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Tabled to September 8, 2008 MOTION: Kurz SECOND: Viele VOTE: 4-0-0 75 Minutes 2. A request for a work session for review of a major exterior alteration, pursuant to Section 12-7H- 7, Exterior Alterations or Modifications; and requests for conditional use permits, pursuant to Section 12-7H-2, Permitted and Conditional Uses, Basement or Garden Level; Section 12-7H-3, Permitted and Conditional Uses, First Floor or Street Level; 12-7H-4, Permitted and Conditional Uses; Second Floor and Above, Vail Town Code, to allow for the redevelopment of the Evergreen Lodge, with dwelling units, accommodation units, employee housing units, conference facilities and meeting rooms on the basement level, multi-family dwelling units on the first floor, and an eating and drinking establishment on the second floor, located at 250 South Frontage Road West/Lot 2, Block 1, Vail Lionshead Filing 2. (PEC080033) Applicant: HCT Development, represented by TJ Brink Planner: Rachel Friede ACTION: Tabled to August 11, 2008 MOTION: Tjossem SECOND: Viele VOTE: 4-0-0 Rachel Friede made a presentation per the staff memorandum. She generally touched upon the desired outcomes of the work session and the Town regulations and planning documents that would apply to the Evergreen redevelopment. T.J. Brink, representing HCT Development Company, introduced himself as the developer and also introduced SB Architects as part of the design team. Scott Lee and David Louie, SB Architects, made a presentation that began with a description of their firm, previous projects, and the Fairmont flagship. Scott Lee discussed the desire to pursue LEED certification on the project and the commitment of the Fairmont Hotel to green structures. Commissioner Kurz stated that it appeared the development team had reviewed and addressed the Lionshead Redevelopment Master Plan. He mentioned the need for possible public Page 1 amenities and some concerns about the two levels of dormers in the roof form above the port cochere. Commissioner Tjossem stated that the applicant should address mitigation of construction worker parking if this project moves forward. Commissioner Viele asked to see the land use square footage charts. He said that overall, he is very positive about the design. He asked a question about were the pedestrian path would be located along Mill Creek. Commissioner Kjesbo, made a comment about a bus stop being relocated from the WestStar Bank Building to the front of the Fairmont. 15 Minutes 3. A request for a recommendation to the Vail Town Council to review the Vail Land Use Plan map, pursuant to Section 8-3, Vail Land use Plan to allow for a change in the land use designation from Community Office to Lionshead Redevelopment Master Plan for properties known as "Cascade Crossing" and "Vail Professional Building" (Future "Ever Vail"), located at 953 and 1031 South Frontage Road West/unplatted (A complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080036) Applicant: Town of Vail Planner: Nicole Peterson ACTION: Table to July 28, 2008 MOTION: Tjossem SECOND: Kurz VOTE: 4-0-0 Nicole Peterson gave a presentation per the staff memorandum Commissioner Viele, stated for the record that he is a property owner in the Glen Lyon Office Building. Jay Petersen, representing the Glen Lyon Office Building, stated that he would like to request a tabling in order to look into including the Glen Lyon Office Building (GLOB) property within the Lionshead Redevelopment Master Plan land use designation. He would then subsequently submit an application for inclusion in the Lionshead Redevelopment Master Plan. Warren Campbell, stated that the Staff was indifferent to the tabling request. It was suggested that Staff could take two weeks to discuss the inclusion of the GLOB site in the land use designation. 30 Minutes 4. A request for a work session for prescribed regulations amendments to Section 14-10-7, Outdoor Lighting, Vail Town Code, to allow for amendments to the outdoor lighting standards, and setting forth details in regard thereto. (PEC080032) Applicant: Town of Vail Planner: Bill Gibson ACTION: Table to July 28, 2008 MOTION: Viele SECOND: Kurz VOTE: 4-0-0 Bill Gibson gave a presentation per the memorandum. Commissioner Kurz noted concerns about regulating specific types of lights, but supported regulating wattages and direction and screening of lights. He noted that light pollution is a concern, especially since dark skies are an element of the local marketing districts' promotions. Page 2 Commissioners Viele and Kjesbo recommended the amendments be simple, clear, and easily understood. Commisisoner Tjossem suggested that the proposed amendments be coordinated with the Town's other energy efficiency efforts. Jim Lamont, Vail Homeowners Association, suggested that there should be a portion of the lighting standards which allows dramatic decorative lighting of commercial structures. 5 Minutes 5. A request for work session for a major exterior alteration, pursuant to Section 12-7B-7, Exterior Alterations or Modifications, a request for a conditional use permit pursuant to Section 12-7B-5, Permitted and Conditional Uses; Above Second Floor, a request for variances from Section 12- 76-15, Site Coverage, and Section 12-7B-16, Landscaping and Site Development, pursuant to Chapter 12-17, Variances, and a request for amendments to an adopted view corridor pursuant to Section 12-22-5, Amendments, and Section 12-22-6, Encroachments into Existing View Corridors, Vail Town Code, to allow for the re-development of the Clock Tower Building (Gorsuch Ltd. Building) to include three floors of above grade structure, a new clock tower, and an eating and drinking establishment above the second floor, located at 263 East Gore Creek Drive/Lots D and E, Block 5, Vail Village Filing 1, and setting forth details in regard thereto. (PEC070025) Applicant: Gorsuch Ltd. and John P. McBride, represented by Resort Design Associates Planner: Scot Hunn ACTION: Table to August 25 2008 MOTION: Viele SECOND: Kurz VOTE: 4-0-0 5 Minutes 6. A request for a final review of a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, to allow for public utilities installations, located at 145 North Frontage Road West, Lot 1, Middle Creek Subdivision and setting forth details in regard thereto. (PEC080031) Applicant: Cricket Communications Inc., represented by Mike Sharlow Planner: Nicole Peterson ACTION: Withdrawn 7. Approval of June 23, 2008 minutes MOTION: Viele SECOND: Tjossem VOTE: 4-0-0 8. Information Update 9. Adjournment MOTION: Viele SECOND: Kurz VOTE: 4-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published July 11, 2008, in the Vail Daily. Page 3 rr M N lh detalis'in regard thereto. (PEC080032) ~ int:. Town of Vail 5.ApproGal of July 14, 2008 minutes Ty r. BIII Gibson MOTION:SECOND:VOTE: „ N: ' ~N: SECOND: VOTE: - 6.Information Updafe - '~ Tree Preservation Presentation -Rachel Friede 20 y ~ notes minutes ;,~ cd +~ cd.~ cct p v ~ ~' O cd ' ~ 4-+ ,~ ~ 4-i U' O cd U . ~ o ~ a~ ~ v cct .~• ~ ¢, ~ ~ a~ o ~ a~ ~ ~ ~ ~ ~ ~ ~ ~~ ~ ~ ~ ~ W ~ ~ .~ ~ 'b t+-+ 'b v ~ ~ a~ ~ ~ ~ ^~ '~ ~ o o P ®® ,~ O ~ o ~ 'o ~ ~ ~ N U ~~ a ~~o~~ ~ ~ ~ ~. ® ® ~ ~ ~ W H a" ~ ~ ~ ~ qA ~ ~-~ b ~ O ryy V~ U H ~ ^~ v N D ~ V ty "~ O N ,~ ~-+ f3+ ~ "d ,~, Q~ 4-~ cy ~" cd H ~ O ~ ~•~ ~ ° . N cad 'r-~-+ ~ tN., ~ N 'Cf ~ 'd ~ V ~ ~ ~~ ~ ~ O "G .~; ~ N O ' ~ ~ ai ' ~ ~ ' ~ ~ ,~ ~ ~ ~ ' ~ ~ a~"i ~ b O ~ v o ~'~W ~ ~ H~ H n ~ ~ ~ a ~ o P;~ ~ iy TawN a~ vArL ~' THIS ITEM MAY AFFECT YOUR PROPERTY PUBLIC NOTICE NOTICE IS HEREBY GIVEN that the Planning and Environmental Commission of the Town of Vail will hold a public hearing in accordance with section 12-3-6, Vail Town Code, on July 28, 2008, at 1:00 pm in the Town of Vail Municipal Building, in consideration of: A request for a final review of a variance from Section 12-6G-6, Setbacks, Vail Town Code, pursuant to Chapter12-17, Variances, Vail Town Code, to allow for construction of a second floor bedroom addition within the setbacks, located at 4257 Columbine Drive, No. 17/Lot 17 Bighorn Terrace, and setting forth details in regard thereto. (PEC080022) Applicant: Howard and Virginia Sherr Planner: Bill Gibson The applications and information about the proposals are available for public inspection during office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call 970-479-2138 for additional information. Sign language interpretation is available upon request, with 24-hour notification. Please call 970-479-2356, Telephone for the Hearing Impaired, for information. Published July 11, 2008, in the Vail Daily. 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