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Home My WebLink About2008-1208 PECPLANNING AND ENVIRONMENTAL COMMISSION December 8, 2008 1:OOpm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Site Visits: 1. Ever Vail, 862, 923, 934, 953 and 1031 South Frontage Road West 2. Vail Village parking structure, 241 East Meadow Drive 20 M i n utes A request for final review for an amendment to an approved development plan, pursuant to 12- 9C-5, Development Standards, Vail Town Code, to allow for temporary skier parking at the Vail Mountain School, located at 3000 Booth Falls Road/Lot12, Block 2, Vail Village Filing 12, and setting forth details in regard thereto. (PEC080070) Applicant: Vail Mountain School, represented by Robert Fitz Planner: Nicole Peterson ACTION: MOTION: SECOND: VOTE: 30 M i n utes 2. A request for a final recommendation to the Vail Town Council, pursuant to 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, for amendments to the Lionshead Redevelopment Master Plan to incorporate the property known as Glen Lyon Office Building into the Lionshead Redevelopment Master Plan Study Area and create site specific recommendations, located at 1000 S Frontage Rd/ Lot 54, Cascade Subdivision, and setting forth details in regard thereto. (PEC080069) Applicant: Glen Lyon Office Building Planner: Nicole Peterson ACTION: MOTION: SECOND: VOTE: 45 M i n utes 3. A request for a work session for a review of a major exterior alteration, pursuant to Section 12- 7H-7, Exterior Alterations or Modifications; and requests for conditional use permits, pursuant to Section 12-7H-2, Permitted and Conditional Uses, Basement or Garden Level; Section 12-7H-3, Permitted and Conditional Uses, First Floor or Street Level; 12-7H-4, Permitted and Conditional Uses; Second Floor and Above, Vail Town Code, to allow for the redevelopment of the Evergreen Lodge, with dwelling units, accommodation units, and conference facilities and meeting rooms on the basement or garden level, multi-family dwelling units, accommodation units and conference facilities and meetings rooms on the first floor or street level, and a fractional fee club on the second floor and above, located at 250 South Frontage Road West/Lot 2, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC080033, PEC080072) Applicant: HCT Development, represented by TJ Brink Planner: Rachel Friede ACTION: MOTION: SECOND: VOTE: Page 1 45 M i n utes 4. A request for a final recommendation to the Vail Town Council of proposed amendments to the Vail Village Master Plan, pursuant to Section VIII-B, Adoption, Extensions, and Amendments, Vail Village Master Plan, to amend Sub-area #4, Transportation Center, to allow for a mixed-use development on the south side of the Vail Village parking structure, located at 241 East Meadow Drive/Parts of Tracts B and C, Vail Village Filing 1(a complete description is available at the Community Development Department upon request), and setting forth details in regard thereto. (PEC080015) Applicant: Triumph Development, LLC, represented by Rick Pylman Planner: George Ruther ACTION: MOTION: SECOND: VOTE: 60 M i n utes 5. A request for a work session for a review of a preliminary plan for a major subdivision, pursuant to Chapter 13-3, Major Subdivision, Vail Town Code, to allow for the creation of two lots for the redevelopment of the properties known as "Ever Vail" (West Lionshead), located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West right-of- way/Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080062) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: MOTION: SECOND: VOTE: 30 Minutes 6. A request for a final recommendation for prescribed regulation amendments, pursuant to section 12-3-7, Amendment, Vail Town Code, to amend Chapter 12-13, Employee Housing, Vail Town Code, to establish regulations for an Employee Housing Unit Exchange Program, and setting forth details in regard thereto. (PEC080071) Applicant: Town of Vail, represented by the Vail Local Housing Authority Planner: Nina Timm/Bill Gibson ACTION: MOTION: SECOND: VOTE: 30 Minutes 7. A request for a final recommendation for prescribed regulation amendments, pursuant to Section 11-3-3, Prescribed Regulation Amendment, Vail Town Code, to amend Section 11-7-10, Open House Signs, Vail Town Code, to allow for changes to the allowable quantity and location of open house signs, and setting forth details in regard thereto. (PEC080073) Applicant: Town of Vail Planner: Bill Gibson ACTION: MOTION: SECOND: VOTE: Page 2 5 Minutes 8. A request for a work session to discuss prescribed regulation amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to Section 12-61-8, Parking and Loading, and Chapter 12- 10, Off Street Parking and Loading, Vail Town Code, to amend parking requirements for employee housing units and to clarify the parking requirements in the Housing (H) zone district, and setting forth details in regard thereto. (PEC080067) Applicant: Town of Vail Planner: George Ruther ACTION: Table to December 22, 2008 MOTION: SECOND: VOTE: 5 Minutes 9. A request for final recommendations to the Vail Town Council, for the proposed adoption of the Chamonix Master Plan, to facilitate the development of Employee Housing and a Fire Station on the "Chamonix Parcel" and "Wendy's Parcel" and a final recommendation to the Vail Town Council to amend the Vail Land Use Plan, pursuant to Section 8-3, Amendment Process, Vail Land Use Plan to designate the Chamonix Master Plan area, located at 2399 North Frontage Road and 2310 Chamonix Road/Parcels A& B, re-subdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC080058) Applicant: Town of Vail Planner: Warren Campbell ACTION: Table to December 22, 2008 MOTION: SECOND: VOTE: 5 Minutes 10. A request for final review of conditional use permits, pursuant to Section 12-71-5, Conditional Uses: Generally (On All Levels Of A Building Or Outside Of A Building), Vail Town Code, to allow for the development of a public or private parking lot (parking structure); a vehicle maintenance, service, repair, storage, and fueling facility; a ski lift and tow (gondola), within "Ever Vail" (West Lionshead), located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West right-of-way/Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080063) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to December 22, 2008 MOTION: SECOND: VOTE: 5 Minutes 11. A request for a final review of major exterior alterations, pursuant to Section 12-71-7, Exterior Alterations or Modifications, Vail Town Code, to allow for the redevelopment of the area known as "Ever Vail" (West Lionshead), with multiple mixed-use structures including but not limited to, multiple-family dwelling units, fractional fee units, accommodation units, employee housing units, office, and commercial/retail uses, located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West right-of-way/Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080064) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to December 22, 2008 MOTION: SECOND: VOTE: Page 3 5 Minutes 12. A request for a final recommendation to the Vail Town Council for prescribed regulation amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12- 10-19, Core Areas Identified, Vail Town Code, to amend the core area parking maps to include "Ever Vail" (West Lionshead) within the "Commercial Core" designation, and setting forth details in regard thereto. (PEC080065) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to December 22, 2008 MOTION: SECOND: VOTE: 5 Minutes 13. A request for a final recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to 12-3-7, Amendments, Vail Town Code, to allow for a rezoning of properties from Arterial Business District and unzoned South Frontage Road West right-of-way which is not zoned to Lionshead Mixed Use-2, properties known as "Ever Vail" (West Lionshead), located at 953 and 1031 South Frontage Road West and South Frontage Road West right-of-way, (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080061) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to December 22, 2008 MOTION: SECOND: VOTE: 5 Minutes 14. A request for a final review of major exterior alterations, pursuant to Section 12-7H-7, Exterior Alterations or Modifications, Vail Town Code, to allow for the redevelopment of the property known as the "North Day Lot", with a multiple unit employee housing project, located at 600 West Lionshead Circle/Part of Lot 1, Block 1, Vail Lionshead Filing 3, and setting forth details in regard thereto. (PEC080009) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to January 12, 2009 MOTION: SECOND: VOTE: 15. Approval of November 24, 2008, minutes MOTION: SECOND: VOTE: 16. Information Update 17. Adjournment MOTION: SECOND: VOTE: The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published December 5, 2008, in the Vail Daily. Page 4 MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: December 8, 2008 SUBJECT: A request for a final recommendation to the Vail Town Council, pursuant to 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, for amendments to the Lionshead Redevelopment Master Plan to incorporate the property known as Glen Lyon Office Building into the Lionshead Redevelopment Master Plan Study Area and create site specific recommendations, located at 1000 S Frontage Rd/ Lot 54, Cascade Subdivision, and setting forth details in regard thereto. (PEC080069). Applicant: Glen Lyon Office Building Planner: Nicole Peterson I. SUMMARY The applicant, Glen Lyon Office Building, a Colorado General Partnership, is requesting a final recommendation to the Vail Town Council, for amendments to the Lionshead Redevelopment Master Plan that incorporate the Glen Lyon Office Building into the Lionshead Redevelopment Master Plan Study Area and create site specific recommendations for the property, located at 1000 S Frontage Rd/ Lot 54, Cascade Subdivision, and setting forth details in regard thereto. Staff recommends that the Commission forwards a recommendation of approval to the Town Council for the proposed amendments based on criteria and findings stated in Section VII of this memorandum. II. DESCRIPTION OF THE REQUEST The applicant, Glen Lyon Office Building, a Colorado General Partnership, is proposing to incorporate the Glen Lyon Office Building property into the Lionshead Redevelopment Master Plan Area through the addition of text, figures and maps. The proposed text revisions include additions to Chapters 2, 4 and 5 of the Lionshead Redevelopment Master Plan and are provided in Attachment A: Resolution No. 26, Series of 2008. The figure and map revisions are provided in the following attachments: C: Proposed Map A- Lionshead Study Area D: Proposed Figure 4-9 - Existing West Lionshead Development Concept E: Proposed Figure 4-9A - Proposed West Lionshead Development Concept F: Proposed Figure 5-25 - West Lionshead Building Mass/ Height Limitations The Glen Lyon Office Building is a 1.8 acre site with frontage on both Red Sandstone Creek and Gore Creek. The site also has a common boundary of over 800 feet in length with the South Frontage Road. The Glen Lyon Office Building site was developed under SDD # 4, Cascade Village. Physical � IV V improvements that currently exist on site are a three-story building with 10,829 square feet of general office space and a surface parking lot as originally approved in the late 70's. Subsequent approved development plans have since expired. BACKGROUND On August 11, 2008, the Planning and Environmental Commission voted 4-0-1 (Viele recused) to forward a recommendation of approval for the Vail Land Use Plan map amendment to allow for a change in the land use designation from Community Office to Lionshead Redevelopment Master Plan for the Glen Lyon Office Building, located at 1000 South Frontage Road West. On September 2, 2008 the Town Council approved the Vail Land Use Plan map amendment, to allow for a change in the land use designation from Community Office to Lionshead Redevelopment Master Plan for the Glen Lyon Office Building, located at 1000 South Frontage Road West. The motion passed 4-3, with Foley, Hitt and Rogers dissenting. Minutes of the meeting are attached for the Council's review. ROLES OF THE REVIEWING BOARDS Plan Amendments Planninq and Environmental Commission: The Planning and Environmental Commission shall review the proposal and make a recommendation to the Town Council on the consistency of the proposed amendment with applicable review criteria and the policies, goals and objectives outlined in the applicable master plan documents. Desiqn Review Board: The Design Review Board has no review authority on Plan amendments. Town Council: The Town Council is responsible for final approval/denial of The Town Council shall review the proposal based on the proposed amendment with applicable review criteria and the objectives outlined in the applicable master plan documents. APPLICABLE PLANNING DOCUMENTS Vail Land Use Plan a Plan amendment. consistency of the policies, goals and Sub-section 6.4 of the Vail Land Use Plan outlines the definitions of Land Use Categories referenced on the Land Use map. The Glen Lyon Office Building property is within the LRMP - Lionshead Redevelopment Master Plan designation: LRMP - Lionshead Redevelopment Master Plan Included in this category are those properties which are identified as being included in the Lionshead Redevelopment Master Plan boundaries. Properties locafed within this land use category shall be encouraged to 2 redevelop, per the Master Plan recommendations, as it has been found that it is necessary in order for Vail to remain a competitive four-season resort. Uses and activities for these areas are intended to encourage a safe, convenienf and an aesthetically-pleasing guest experience. The range of uses and activities appropriate in the Lionshead Redevelopment Master Plan (LRMP) land use category may include skier and resort services, ski lifts, ski trails, base facilities, public restrooms, ticket sa/es, clubs, public plazas, open spaces, parking and loading/delivery facilities/structures, public utilities, residential, lodges, accommodation units, deed restricted employee housing, retail businesses, professional and business offices, personal services, and restaurant uses. CHAPTER Vlll — IMPLEMENTAT/ON 3. Amendment Process The amendment process is one which is intended to assure the Plan's effectiveness with periodic updates to reflect current thinking and changing market conditions. The process includes amendments which may be initiated in any of the following three ways: A. By the Community Developmenf Department B. By the Planning and Environmental Commission or Town Council C. By the private sector C. Private Sector Amendments The private sector may also initiate amendment requests. These should be initiated in the following way: 1. Make application with the Community Development Department. Applications may be made by either a registered voter, a property owner or a property owner's authorized representative. Such application may be made at any fime. 2. Such applications will then be considered at a meeting with the PEC. At the Planning and Environmental Commission hearing, a recommendation shall be made to the Town Council, whereupon a decision shall then be rendered. To chanpe the Plan bv this procedure, it will be the responsibilitv of the applicanf to clearlv demonstrate how conditions have chanped since the Plan was adopted, how the Plan is in error or how the addition, deletion or chanqe to the Plan is in concert with the Plan in peneral. Such decisions may include approval, approval with conditions or denial. Amendments may be requested for change to the goals and policies and/or Land Use Plan map. If such request is approved, such change shall be made to the Plan documenf and/or map. If such request is denied, no such request that is substantially the same as that previously denied shall be considered for a period of one year. Lionshead Redeveloament Master Plan The relevant portions of the Lionshead Redevelopment Master Plan are provided in Attachment A: Proposed Resolution No. 26, Series of 2008, which includes the proposed text amendments and corresponding Plan sections. VI. ZONING AND LAND USE It is anticipated that, with the inclusion of the Glen Lyon Office Building into the Lionshead Redevelopment Master Plan Area, the next step in the redevelopment process will be a request to rezone the property from SDD #4 Cascade Village Area D, to either the Lionshead Mixed Use 1(LMU-1) or Lionshead Mixed Use 2 (LMU-2) Zoning Districts. In anticipation of the request, Staff has provided a comparison table, below, including the height, GRFA, and dwelling units per acre requirements of LMU-1 and LMU-2 and the proposed height and GRFA recommendations, by the applicant, for inclusion into the Lionshead Redevelopment Master Plan language (Section 5.17d, stated in Resolution No. 26, Series of 2008 — Attachment A). Existing Zoning: SDD #4, Cascade Village Area D Land Use Designation: Lionshead Redevelopment Master Plan Hazard Zones: None Lot size: �78,307.8 or 1.8 acres Adjacent Zoning: North: Arterial Business District (Slated for rezoning to Lionshead Mixed Use 2) South: Natural Area Preservation District East : Natural Area Preservation & Lionshead Mixed Use 2 Districts West: Natural Area Preservation District Adjacent Land Use: North: Lionshead Redevelopment Master Plan South: Open Space East: Lionshead Redevelopment Master Plan West: Open Space Zoning Analysis Table: Standard Allowable in LMU-1 Height 71 ft average 82.5 ft max Allowable in LMU-2 71 ft average 82.5 ft max Proposed for GLOB under current amendment West side: East side: 49 ft average 60 ft average 60.5 ft max 71.5 ft max Density 35 DU/acre = 63 DU 35 DU/acre = 63 20 DU/acre DU/acre DU* GRFA 250 sq ft per 100 sq 250 sq ft per 100 sq 57.39 sq ft per 100 sq ft= ft buildable lot area = ft buildable lot area 45,000 sq ft 196,020 = 196,020 * In LMU-2 and not in LMU-1, a dwelling unit in a multi-family building may include one attached accommodation unit no larger than one-third (1/3) of the total floor area of the dwelling. VII. CRITERIA AND FINDINGS Staff believes the proposed Lionshead Redevelopment Master Plan amendments, are consistent with the Town's goals, policies and objectives for the reasons listed below. The applicant has also submitted a memorandum in support of the application which includes findings in response to the criteria for � private sector amendments set for in section VI11.3.0 of the Vail Land Use Plan, which states the following: TOWN OF VAIL LAND USE PLAN CHAPTER Vlll — IMPLEMENTATION 3. Amendment Process C. Private Sector Amendments (in part) To change the Plan by this procedure, it will be the responsibility of the applicant to clearly demonstrate how conditions have changed since the Plan was adopted, how the Plan is in error or how the addition, deletion or change to the Plan is in concert with the Plan in general. 1. Conitions have changed: South Frontaqe Road Re-aliqnment: Recently, CDOT has stated that the proposed re-alignment of the south frontage road from the current location must be a configuration parallel to I- 70, done in a single phase instead of 2 phases as previously thought. The proposed re-alignment along the north property lines of the properties located at 1031 South Frontage Road "Vail Professional Building" and 953 South Frontage Road, "Cascade Crossings" will facilitate a land swap between CDOT and the property owners of 1031 and 953 South Frontage Road. The land swap will place the Glen Lyon Office building property (1000 South Frontage Road) directly abutting 1031 and 953 South Frontage Road, where the properties are today separated by the South Frontage Road Right-of-way. This re-alignment has great implications on the redevelopment of all the parcels mentioned above, and therefore, should be studied as one consistent neighborhood. Ever Vail Re-develoqment: With the proposed development of "Ever Vail" abutting the Glen Lyon Office Building property, as a result of the road re-alignment, Staff believes the inclusion and addition of standards for the Glen Lyon Office Building, in the LRMP, will facilitate consistent design and fluid development in the new planned neighborhood. Land Use Amendment: On September 2, 2008 the Town Council approved the Land Use Plan map amendment, to allow for a change in the land use designation from Community Office to Lionshead Redevelopment Master Plan for the Glen Lyon Office Building located at 1000 South Frontage Road West. 2. The plan is in error: While the current Lionshead Redevelopment Master Plan is not in error because the Glen Lyon Office Building property is not included, Staff believes the plan would be more comprehensive with the inclusion of the subject property as proposed by this amendment. Currently the Lionshead Redevelopment Master Plan does not address specific recommendations for the Glen Lyon Office Building. Staff believes the specific recommendations are vital to the consistent neighborhood redevelopment of the overall West Lionshead Area. 3. The addition of the Glen Lyon Office Building is in concert with the Lionshead Redevelopment Master Plan: Staff believes the proposed amendments will provide clear and specific guidance for the re-development of the site and will allow for the consistent redevelopment of the West Lionshead neighborhood. The proposed amendments will adopt site specific recommendations, that are in concert with the plan. The amendments include, in summary: o Inclusion of the GLOB in the West Lionshead Area, with the addition of a definition of the area o Statement speaking to the relationship of the GLOB site to Red Sandstone Creek and Gore Creek o Limit on GRFA (proposed 45,000 maximum) o Limit on height (proposed maximum 71.5' — Average 60' on the east side and 60.5' — Average 49' on the west, as illustrated in the proposed Figure 5.25 (Attachment E) o Limit on dwelling units per acre (proposed maximum 20 DU/acre) o No net loss of office space (Existing 10,829 square feet of office on site) VIII. STAFF RECOMMENDATION The Community Development Department recommends that the Planning and Environmental Commission forward a recommendation of approval to the Vail Town Council based on the criteria and findings in Section VII of this memorandum. Should the Planning and Environmental Commission choose to forward a recommendation of approval of this amendment request, the Community Development Department recommends the Council pass the following motion: "The Town Council approves, Resolution No. 26, Series of 2008, for amendments to the Lionshead Redevelopment Master Plan to incorporate the property known as Glen Lyon Office Building into the Lionshead Redevelopment Master Plan Study Area and create site specific recommendations, located af 1000 S Frontage Rd/ Lot 54, Cascade Subdivision" Should the Planning and Environmental Commission choose to forward a recommendation of approval of this amendment request, the Community Development Department recommends the Town Council pass the following findings: "(1) That conditions have changed since the Lionshead Redevelopment Master Plan was adopted; and (2) That the addition of the Glen Lyon Office Building into the Lionshead Redevelopment Master Plan Area is in concert with the Lionshead Redevelopment MasterPlan." 6 IX. ATTACHMENTS A. Resolution No. 26, Series of 2008 B. Land Use Map C. Proposed Map A- Lionshead Study Area D. Proposed Figure 4-9 - Existing West Lionshead Development Concept E. Proposed Figure 4-9A - Proposed West Lionshead Development Concept F. Proposed Figure 5-25 - West Lionshead Building Mass/ Height Limitations G. Council minutes of September 2, 2008 H. Applicant memorandum 7 ATTACHMENT A RESOLUTION NO. 26 Series 2008 A RESOLUTION APPROVING LIONSHEAD REDEVELOPMENT MASTER PLAN TO INCORPORATE THE PROPERTY KNOWN AS GLEN LYON OFFICE BUILDING INTO THE LIONSHEAD REDEVELOPMENT MASTER PLAN LOCATED AT 1000 SOUTH FRONTAGE ROAD WEST WHEREAS, The Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); and WHEREAS, The members of the Town Council of the Town (the "Council") have been duly elected and qualified; and WHEREAS, on February 6, 2007 the Council adopted the updated Lionshead Redevelopment Master Plan; and WHEREAS, Section 2.8 of the Lionshead Redevelopment Master Plan outlines a procedure for amending the Plan; and WHEREAS, the Vail Town Council finds that the Lionshead Redevelopment Master Plan amendments are in keeping with the goals, objectives, and policies prescribed by the Plan; and WHEREAS, the Vail Town Council finds that the Lionshead Redevelopment Master Plan amendments are in the best interest of the Town as they promote the coordinated and harmonious development of the Town. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: 1. The Council hereby approves the Lionshead Redevelopment Master Plan amendments, as illustrated by text additions stated in bold italics and deletions in °+��',^+"�^� �^" and in the attachments C, D, E and F in Staff inemorandum dated to the Vail Town Council including the following maps and figures: C. Amended Map A- Lionshead Study Area D. Amended Figure 4-9 - Existing West Lionshead Development Concept E. Amended Figure 4-9A - Proposed West Lionshead Development Concept F. Amended Figure 5-25 - West Lionshead Building Mass/ Height Limitations 2. This Resolution shall be effective immediately upon adoption. Chapter 2 Introduction - shall be amended to read as follows: 2.6 Master Plan Study Area The boundaries of the Lionshead Master Plan study area (see Map A) were established by the Town Council at the outset of the master planning process. They are defined by the following features: 8 On the north by I-70 On the east by Middle Creek (west of the Vail Valley Medical Center) On the south by the Town of Vail boundary (south of Forest Road, not including single- family lots) On the west by where tract K intersects the South Frontage Road, to the west of the Glen Lyon Office Building. Chaqter 4 Master Plan recommendations — Overall Studv Area of the Lionshead Redevelopment Master Plan shall be amended to read as follows: 4.1 Underlying Physical Framework of Lionshead 4.1.5 West Lionshead - Residential/ Mixed-Use Hub The western end of Lionshead, currently undeveloped, is home to parking lots, the Vail Associates service yard, the Vail sanitation plant, the old town shops, a former gas station, the Vail Professional Building, a� Cascade Crossing, and the Glen Lyon Office Building. This area of Lionshead is generally under utilized and from an aesthetic standpoint is not in keeping with what the Town would like to see Lionshead become as it redevelops in the coming years. The Town of Vail does place a high value on maintaining the office and retail areas in West Lionshead and any redevelopment should reasonably increase the square footage of existing office and have "no net loss" of retail square footage in West Lionshead. In order to facilitate this goa/ it may be appropriate, in certain non-pedestrian corridors, to locate office uses on the first floor of buildings. With their recent acquisition of additional properties in this area, Vail Resorts has the opportunity to bring lift service to this part of Lionshead. Lift service brings with it great potential for the re-development of this area and in doing so expand all of Lionshead to the west with improved pedestrian connections, new retail and office activity and other improvements. While lift access will certainly energize this area during the winter months, attention should be given to creating a year-round attraction within this area of Lionshead (see detailed plan recommendations in Chapter 5) The master plan recommends that this hub become a residential/ mixed use area with an emphasis on meeting the needs of both the local community and our guests. Appropriate uses could include high density residential development, lodging, community and visitor based office and retail space, employee housing and parking, bus or transit functions and a ski lift connection to Vail Mountain. The catalyst for this mixed use hub is ski lift access to Vail Mountain. Consideration should be given to integrating employee housing into the redevelopment of West Lionshead in accordance with the Town's employee housing policies and regulations. To the extent possible development patterns in this area should reflect north-south orientation of buildings, visual penetrations to the mountain, and a pedestrian oriented environment. The degree of north-south building orientation may be difficult given the relatively narrow east-west orientation of this area. In addition, the introduction of ski lift access in this location creates a catalyst for an structured public parking facility. All service and delivery demands created by development in this area shall be accommodated on-site. The site will continue to accommodate the existing and potentially expanded functions of the Vail sanitation plant. The mountain service yard could be reduced in size, as some functions can be moved to less central locations. It may also be possible to relocate the entire mountain service yard to a new location in the West Lionshead area which would allow for greater flexibility in the redevelopment of this site. However as the area develops it is critical that new 9 uses be connected to the primary pedestrian corridors and that they be served by the Town of Vail in-town transit system. 4.5 Public Transportation An efficient transit system is critical to the character and environmental quality of any pedestrian-oriented resort. Goals identified by the master plan regarding transit include: 4.5.1 Connection to West Lionshead West Lionshead consists of the West Day Lot, the Vail Associates service center, the sanitation plant, the Holy Cross lot, the former gas station site, the Vail Professional Building, a� Cascade Crossing, and the Glen Lyon Office Building. Because it is an area of potentially significant growth, it is important that it be fully integrated into the Town of Vail transit system. The West Lionshead properties are at the outside edge of the acceptable walking distance to the ski yard (1200 feet). With a mixed use development in the area which integrates a ski portal, retail space, office space and residential development, transit service to this area and interconnections to other portals will be critical to develop in the future. In addition, the update of the Vail Transportation Master Plan shall provide direction on the ultimate location of a Lionshead Transit Facility along with needed interconnections between ski portals, regional transit stops, and other transportation modes. The addition of a ski lift in this area would make this area more viable to redevelopment as it would be within the acceptable walking distance of a lift (1,200 feet). 4.9 Housing 4.9.4.3 Vail Associates Service Yard Holy Cross Site, Vail Professional Building, Cascade Crossing, North Day Lot, Glen Lyon Office Building and the former gas station site All redevelopment in West Lionshead will need to conform to the Town's housing policies and requirements. In order to create activity and vibrancy in West Lionshead it is appropriate to include some dispersed employee housing opportunities for permanent local residents in proposed developments in the area consistent with these policies. Perhaps the most promising locations to replace the Sunbird affordable housing project and to conform to the Town's housing policies and requirements for new employee housing generation in Lionshead are the North Day Lot, Vail Associates service yard, and Holy Cross site. However, housing is not the only use these three properties will need to support. The North Day lot is considered to be the preferred location for a significant housing project in Lionshead to replace the Sunbird affordable housing project and provide housing for new employee generation. The North Day Lot may also need to accommodate a transit center on the ground level of the development site. Additionally, it may be necessary to develop a higher revenue-generating product on a portion of the Vail Associates service yard, Holy Cross, Vail Professional Building, and Cascade Crossing sites in order to defray the cost of road and infrastructure improvements. In planning the site, the following issues need to be considered. While it is important that buildings here be visually consistent with the overall character of Lionshead, the desire to maximize the housing potential may make appropriate the following deviations from standard development parameters: a. Density The site offers a unique opportunity to achieve significant density. It is recommended that the standards for density (units per acre) be increased at this location to allow for a greater 10 number of employee housing units. While it is important that buildings here be visually consistent with the overall character of Lionshead, the desire to maximize the housing potential may make appropriate the following deviations from standard development parameters. b. Building Height for Employee Housing It may be appropriate to allow for a greater overall building height than is otherwise allowed under the Lionshead Architectural Design Guidelines. Any increase in building height will need to be reviewed on a case by case basis by the Town of Vail, and any eventual building height will still need to be visually appropriate for this location. c. Parking It may be appropriate to reduce the parking requirements for employee housing at this location given the sites proximity to transportation facilities, jobs, and pedestrian routes. In consideration for reducing employee parking for the housing provided on this site, parking for other employees of the owner provided on this site should be considered. Excess parking may be used to satisfy the no net loss of parking policy or for future parking requirements of other development on the property. d. Site Coverage and Landscape Area and Setbacks Consideration should also be given to increasing site coverage and reducing setbacks and landscape area in order to maximize the amount of employee housing on the site and/or due to impacts associated with the development of a public transportation facility on the property. With any deviation to development standards prescribed in the master plan and zoning regulations, consideration of impacts should be afforded to the neighboring residential uses to the North Day Lot. Any design with such deviations will need to be sensitive to creating good designs with mitigation measures such as heated sidewalks and well planned landscape materials. Additionally due to impacts from the Town's dispersed transportation center on neighboring residential uses, mitigation measures should be provided to buffer and screen residential uses. e. Encroachments on Town Land The Town of Vail owns a small parcel of land on the north side of the north day lot which accommodates the pedestrian bridge over the interstate highway. This land was dedicated to the Town by Vail Associates in 1976. In order to allow for more efficient layout and development of employee housing on the site and/or the dispersed transportation facility, the Town should give consideration to allowing development of employee housing and/or transportation uses on this parcel of land as part of the development of the north day lot. Chapter 5 Detailed Plan Recommendations of the Lionshead Redevelopment Master Plan shall be amended to read as follows: 5.17 West Lionshead ��^'��.�^^��'�*^�� c„r„�,. v.,,-,� u„i„ r,-„�� c��i�� Q� ��i,��nn r��,.�,�„ r,-„��rn ni,,,-+h n.,,, i„+ .,n,� +h„ f„r,�,,,,- n �+�+�„n ��+„ West Lionshead includes the Vail Associates Service Yard Holy Cross Site, Vail Professional Building, Cascade Crossing, North Day Lot, Glen Lyon Office Building and the former gas station site. Planning for the western end of Lionshead must consider two different scenarios: the realignment of South Frontage Road and its retention in the existing alignment. While the introduction of lift service is viable in either of these Frontage Road alternatives, site design will vary depending upon what happens to the Frontage Road alignment. See Figures 4- 11 9a, and 4-9b for the Frontage Road realignment alternatives. Notwithstandinq these different Frontaqe Road scenarios there should be an increase of existinq office square footaqe and "no net loss" of retail square footaqe as a result of the redevelopment of these qarcels. Higher densities and building heights may be appropriate in this area, particularly to encourage the development of employee housing. However, any development must meet the overall character and visual intent of the master plan and be compatible with the adjacent existing development of the Marriott and the Vail Spa. As compared to a separate, free-standing portal, West Lionshead is considered a part of the greater Lionshead area. In order for this area to be successful, it is important to have a strong pedestrian connection with the rest of Lionshead. A strong connection along the Gore Creek corridor already exists. Streetscape improvements along West Lionshead Circle between Concert Hall Plaza (currently the western end of Lionshead retail influence) and the Ritz-Carlton Residences will strengthen existing conditions, and in doing so, improve the viability of mixed uses in West Lionshead. Improvements to street lighting, walking surfaces, seating areas and public art are just some examples of what could strengthen this corridor and in doing so further integrate this area with the rest of Lionshead. The development of a strong pedestrian connection between the Lionshead Core area and the western side of Lionshead will encourage pedestrian activity in this area and in doing so will energize all of West Lionshead. During the winter months the ski lift and associated parking will generate significant pedestrian traffic and activity. However, consideration should be given to how West Lionshead can be an active and vibrant place year-round. This could be accomplished in any number of ways. For example, quality architecture and the creation of appealing outdoor spaces in and of itself will encourage people to visit this area. This could be reinforced by a well-crafted program of specialty retailers, offices, and restaurants. An active program of public art, residential units that are used for "artists in residence", a culinary school, improved access to and utilization of Gore Creek or Red Sandstone Creek for fishing or other purposes or specific recreation features such as a climbing wall are just some examples of design elements or land uses that could create a catalyst for activity. In conjunction with any application to development a new ski lift, a retail/commercial market study which analyzes the area for the appropriate amount of square footage of retail/commercial that should be included in the redevelopment of West Lionshead shall be provided. It is assumed that the development standards of Lionshead Mixed Use 1 or 2 will quide the desiqn of redeveloqment in this area. Notwithstanding the height allowances of these zone districts, building height and massing shall be responsive to the Gore Creek corridor, the Interstate, and how building massing transitions at the western end of Lionshead. Buildings at the westernmost end of West Lionshead shall gradually "step down" from the maximum allowable height limits of the Lionshead Mixed Use zone districts. Figure 5-25 provides a general depiction of how building height shall gradually lower at the western end of this study area. The intent of these height standards is that building height reduces by entire floor levels in the locations as generally depicted on Figure 5-25. Notwithstanding the height allowances depicted on Figure 5-25, buildings fronting directly along Gore Creek and the western end of Lionshead shall express no more than three to four levels before "stepping back" to taller building mass. On the Interstate side of this area building design shall be articulated to avoid large expanses of shear/unbroken wall planes. a. Retention of Existing Frontage Road Alignment If the Frontage Road remains in its current location the Maintenance Yard/Holy Cross parcels, the Vail Professional Building, a� /Cascade Crossing and the Glen Lyon Office Building all remain viable development sites. The most viable site for a public parking facility would be the Maintenance Yard/Holy Cross parcels. While other lift locations are feasible, the old gas station 12 site is a viable location for a base terminal. This location would require a grade separated pedestrian crossing over the Frontage Road to the Maintenance Yard/Holy Cross parcels. A strong east-west oriented pedestrian corridor with ground floor retail uses would be necessary to create a strong connection between this area and the rest of Lionshead. Under this Frontage Road scenario the Vail Professional Building and Cascade Crossing could be developed as a contiguous parcel. It is assumed that these parcels would be re-zoned to Lionshead Mixed Use I. The Holy Cross site and the Vail Professional Building both abut Red Sandstone Creek. Any redevelopment of these parcels should consider how the Creek can be enhanced and made an asset or amenity of this redevelopment area. b. Frontage Road Realignment behind the Maintenance Yard and Holy Cross site The greatest benefit of this realignment alternative is that it results in one very large and contiguous development parcel and in doing so integrates the Maintenance Yard/Holy Cross site with the West Day Lot by removal of the barrier created by the existing Frontage Road alignment. It also creates the best pedestrian environment in creating an extension of the Lionshead Retail area in that it provides the potential to establish a convenient and desirable pedestrian connection to the rest of Lionshead. With this alternative the most viable site for a public parking facility would still be the Maintenance Yard/Holy Cross parcels. With the re- location of the Frontage Road lift access out of the old gas station site would not require a grade separated pedestrian crossing to the Maintenance Yard/Holy Cross parcels. However, a grade separated crossing over the re-located Frontage Road would be needed to link the Holy Cross site with the Vail Professional Building. This alternative would also present the opportunity for relocating and/or enhancing Red Sandstone Creek to make it more accessible to the community and an aesthetically pleasing water feature. One possibility may be to pond the creek just south of the I-70 corridor and diverting all or a portion of the flow underneath the new Frontage Road in order to bring "live water" through the western end of the Holy Cross site. Any modification or enhancement to the creek corridor would be subject to U.S. Army Corp of Engineers approval. A strong east-west oriented pedestrian corridor with ground floor retail uses would be necessary to create a strong connection between this area and the rest of Lionshead. c. Relationship to Red Sandstone Creek and Gore Creek Red Sandstone Creek and Gore Creek run through the West Lionshead Area. While the natural riparian corridor of these streams needs to remain protected and preserved, the physical and visual relationships and references between adjacent development and the stream tract should be strengthened. The potential for integration of this property into the overall site planning with Ever Vail would allow for a better overall development plan. Any redevelopment of this parcel should consider how the creeks can be enhanced and made an asset and amenity of the area. d. Re-development Considerations for Glen Lyon Office Building Consistent with its location at the western edge of West Lionshead and with respect to the extensive frontage with Gore Creek it is appropriate to recognize certain development limitations and opportunities beyond the LMU-1 and LMU-2 Zone Districts. Building heights should be consistent with Figure 5-25, West Lionshead Building Massing and Height Limitations. Because of these limitations, density should be restricted from that allowed under the LMU-1 or LMU-2 Zone Districts to a maximum of 45,000 square feet of GRFA and a maximum of 20 dwelling units per acre. Consistent with the plan's desire for no net /oss of office space the existing 10,829 square feet of office space should be replaced on-site or within West Lionshead. All Employee Housing Requirements associated with the Glen Lyon site should be met on-site or within West Lionshead. This site may provide a good opportunity for the location of garden level and first floor office space and residential uses. 13 INTRODUCED, READ, APPROVED AND ADOPTED this day of , 2008. Richard D. Cleveland, Mayor, Town of Vail ATTEST: Lorelei Donaldson, Town Clerk 14 }, :, �/n Vf � � � � J V ��l Wr i ii} � J � � � L ATTACHMENT B � w W� F z ! � Ul � � � ' �::. . � � � �� G � . �~ � A� 47 4 =+� `�tl ` `y �° ' � � � ,�I � . z h � ° M1 y \,. �� :�. .. � ' �� 1�. -CryO rhl� �{, ?�" +b �l $ � R . b +,�r :� �.. � � � .- . " 11 5J'�:, , �. Q� � � t � _� �� y� �h- k �. ��' � a\ `�., � �` �'. i� 4 �,-'. 'ki.' 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L �rs �� L�� Y �� i ? �3 �� a n� �i� �� FF � 9 � F m 4 O N � m s � � 0 � $ � � � � ATTACHMENT C Proposed Map A- Lionshead Study Area .,,� ti. � ;, `�' �~`�,'a �..� � }"�i '� ; � Q � ' , ?�".f]� f �{, � 35�, aY F �,R � i' ui l rS �,�'�� ti�l�§ � S1� i ! •.::, ~ r� �� + 1. 1� w ''� � Cr � � �. , :°� . ,.'�^��, ��\ \�,�' `� � 3 .r; � 5 ' ,. � . � X ' � � , � �. ti1 G�..��-1''� f �-.� �� a �: � ` x¢ a _ "�, � f k: I ,� � .r - - —_ �r �. t� � ..� F /% � E ��` �� \ . I i .� �'�� I �/ '�� m�i j �'I � ��}� � r ? ``; ° - '. # �� e. 'ui � n a � !� i g4'yI �r`_' . op ,5 t ri a� yy 1, .. ti1.2; �< z J , o � - 'y '� . . y Z � � t�r 1 1 ;.�;y ca a i; 41 i � o � tti i �,� � "• � ° � e "�• `'�-- � w ¢ w � ��.ti �, � J y , = w _ �•e\� t,�� rn ce - �..1 1�� — '� � _- � �� u} � �+ �i ;', s� t , ^�4 �h ��yy - J � � k \& �+ u�i { '�\;� w w ` � . �`L-. •g'�l� � - �ti �`41�1 . ... 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I w=- Li� � . �� I � ATTACHMENT D Proposed Figure 4-9 - Existing West Lionshead Development Concept CHAPTER 4 MASTER PLAN RECOMMENDATIONS - OVERALL STUDY AREA T�� z w 4 > W O r m Z w a ¢ � N � ¢ � w V O 0 a z ,,, ¢ Q � x s � � � v v, � m � m � � � J W a a -�. W � � � K � 0 `^ ?� O a � g p a m � o LL N 4 o a H N w w a � Q � p O z n n t7 cn � ' 1 �i �. ��. PAGE4-24 LIONSHEAD REDEVELOPMENT MASTER PLAN � 1% ATTACHMENT E Proposed Figure 4-9A - Proposed West Lionshead Development Concept CHAPTER 4 MASTER PLAN RECOMMENDATIONS - OVERALL STUDY AREA V Z Q > Z O °' m ~ a ¢ Z � � � ¢ � a Z w � D 0 x � U tn � � m � m � � w J � z N w 3 � � r o � � w � � � x O a m � 0 a � LL (n < w d W � z o � ¢ � � � - Y a a u v� � "- r ,. --� ' � 1� :, � L.,_ -. �-1i 1,\, 1� ,,, i ( � � �, ` p� � �� , �� , , � *'_-- ; � `� . � . , ,`� �, H_ ____._- � ; . � _ : �� _� � , -,^�t , �._ ._ . \ T. � _ , � -_„___.__._._. l _ Q , ,`� 3 � 'E'�I � _ _'o � � _ �, a � t� � 4r � � � �� C � F � \ ♦ � � \ � O Z \�� o � z � .1_ \ � l�7 a ! � . --�a 1'`, 1 � � 0 L10NSHEAD REDEVELOPMENT MASTER PLAN PAGE 4-25 l� ATTACHMENT F Proposed Figure 5-25 - West Lionshead Building Mass/ Height Limitations CHAPTER S DETAILED PLAN RECOMMENDATIONS , ''�.�_ z � �� < ° � J W +�- o � ._ �'�� W o ,� a g. ° . \ � - \ � 1 \\\ '� � \ � � . ,\::` .� ;� ',,��, �� -- �° \�� , ` - - f� - I ' �. , � , i, � , � - � - `i, � , , �'` ' - J - „ � � � � � , , ,, r _ _ _;�;i1- �� , - r - � t - a ,. F � � o � �t� �� ., � ; � � ,� _ � ' � .r c. 1 �. \' _- ri � �.., .. x V ....� Q ��. ��.� Q ` ' � ^ N � 00 � ' . � � � ,I� _ _ • T y�v� ' ` N 1 Q, N I 1 N:� F `�'S� �s, ` �� 1 , '{ ,. � 1k �•l', � � s � ,? � ' � V > ' � �` � � �� , . �� `1 �1 � �� ' ��, �:,� � ,, ., �� ; �� ;- ��: �:; , �,=, ti Z O � Q f � S u W 2 N cQ L V Z 0 7 m ❑ Q _ N Z O J H 3 �, N u'1 s � V � LIONSHEAD REDEVELOPMENT MASTER PLAN PAGE 5-53 ly ATTACHMENT G Vail Town Council Meeting Minutes Tuesday, September 2, 2008 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Dick Cleveland. Members present: Dick Cleveland, Mayor Mark Gordon Farrow Hitt Kevin Foley Kim Newbury Margaret Rogers Andy Daly Staff Members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager The sixth item on the agenda was a request for final review of Resolution No. 19, Series of 2008, a Land Use Plan map amendment, pursuant to Section 8-3, Vail Land Use Plan, to allow for a change in the land use designation from Community Office to LionsHead Redevelopment Master Plan for properties known as "Cascade Crossing", "Vail Professional Building" (Future "Ever Vail"), and "Glen Lyon Office Building" located at 953, 1031 and 1000 South Frontage Road West/ Lot 54 Glen Lyon Subdivision and unplatted property (A complete legal description is available for inspection at the Town of Vail Community Development Department). On August 11, 2008 the PEC voted 4-0-1 (Viele recused) to forward a recommendation of approval for the Land Use Plan map amendment, pursuant to Section 8-3, Vail Land Use Plan, to allow for a change in the land use designation from Community Office to LionsHead Redevelopment Master Plan for properties known as "Cascade Crossing", "Vail Professional Building" (Future "Ever Vail"), and "Glen Lyon Office Building" located at 953, 1031 and 1000 South Frontage Road West. During a pause for public comment, Jay Peterson said the application was not related to Vail Resorts. "This in no way affects what you are doing with Vail Resorts...The m aster plan should be looked at every two to three years...ls the document still relevant...Does it make sense to design a Village and leave this parcel out of this planning...This is the very first step in a long process." Vail Homeowners Association representative Jim Lamont clarified the town had received the property owner's permission to ask for the amendment. Speaking in support of the resolution, Lamont commented, "Master planning in and of itself has been a tool used for convenience or inconvenience...lt is a discipline that needs to be followed...Now is the appropriate time to include this piece of property in what has been called Ever Vail and has been worked on for eight years." Rogers said, "I am opposed to what is in effect an upzoning for no public benefit to the town." Cleveland said he objected to rezoning any parcel in town without a detailed and comprehensive development plan. "There is no 4-way for us to evaluate what is being proposed." The motion passed 4-3, with Foley, Hitt and Rogers dissenting. 20 MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: December 8, 2008 SUBJECT: A request for a work session to review a major exterior alteration, pursuant to Section 12-7H-7, Exterior Alterations or Modifications; and requests for conditional use permits, pursuant to Section 12-7H-2, Permitted and Conditional Uses, Basement or Garden Level; Section 12-7H-3, Permitted and Conditional Uses, First Floor or Street Level; 12-7H-4, Permitted and Conditional Uses; Second Floor and Above, Vail Town Code, to allow for the redevelopment of the Evergreen Lodge, with dwelling units, accommodation units, and conference facilities and meeting rooms on the basement or garden level, multi-family dwelling units, accommodation units and conference facilities and meetings rooms on the first floor or street level, and a fractional fee club on the second floor and above, located at 250 South Frontage Road West/Lot 2, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC080033, PEC080072) Applicant: HCT Development, represented by TJ Brink Planner: Rachel Friede SUMMARY The purpose of today's work session hearing with the Planning and Environmental Commission is to identify and discuss issues related to the proposed redevelopment of the Evergreen Lodge as The Fairmont Vail Hotel & Resort. The desired outcome of this work session is for the Planning and Environmental Commission to provide comments on the issues outlined by Staff in this memorandum in order to guide the applicant towards a final review. These issues include flat roof area, loading and delivery, employee housing, pedestrian path and relationship to adjacent properties. The Fairmont Vail Hotel & Resort proposal is included in Attachment A and letters from adjacent property owners are found in Attachment B as references. Because this is a work session, the Commission is not currently being asked to take any formal action on these applications. As such, Staff is not providing a formal recommendation until final review is requested. Staff and the applicant request that the Planning and Environmental Commission tables this application to the Commission's December 22, 2008, hearing for final review. II. DESCRIPTION OF THE REQUEST The key elements of The Fairmont Vail proposal include: • Two development review applications, including a maior exterior alteration application, as required by the LMU-1 District for the demolition and rebuild of the structure and a conditional use permit application for dwelling units, accommodation units, and conference facilities and meeting rooms on the basement or garden level, multi-family dwelling units, accommodation units and conference facilities and meetings rooms on the first floor or street level, and a fractional fee club on the second floor and above. � • Demo/rebuild including 87 dwelling units (68 net new), 128 accommodation units (0 net new), and 9 fractional fee units (9 net new). • Amenities including a front desk, lobby, lounge area, pool, hot tubs, deli, restaurant, specialty bar, fitness and spa amenities, hotel retail and meeting/conference space • 249 parking spaces in two below grade floors, additional surface parking spaces at the porte cochere, and a two-bay loading dock. • Mitigation of development impacts, including off-site employee housing and a pedestrian path on the west side of Middle Creek. � ` �, -,�'� f .s ��i� : �� . n'?; � � �- ��t�', I �. � - :� :� ,;ri-.� k�"� +��;� �.�-�� ; �;. � � �-� ;��'ti� � rJ ��'��'�� : ��' +� � . �'° " I'�� a �=�� r ��. �� ' ` � �t ��t �� a; `' �� '�� 49 � 7 E `�i. 9 i�i� .p, � ��' �� .r I I M1F ..,�: � Y$��1L,'Sr Figure 1 Rendering of The Fairmont Vail Hotel and Resort DISCUSSION ITEMS } 4 y .�::.�4! .4'M� f� . � �,�-�� - -�c� ;� ; ` � l F• F'�p � r�� . % .. . . _ _��C-': Discussion Item #1: Flat Roof Area: Does the flat roof area comply with the guidelines in the Lionshead Redevelopment Master Plan? The Fairmont Vail proposal includes five flat roof areas, ranging from 569 square feet to 22,369 square feet, totaling 28,715 square feet (Figure 2). The total flat roof area makes up 41% of the total roof area. The pitched roof area is 41,321 square feet, or 59% of the total roof area. While not included in the current proposal, the applicant does intend to add architectural projections to the flat roof area to break up the spans of flat roof. At the PEC work session on October 13, 2008, the PEC expressed concern over the proportion of flat roof to sloped roof area, noting that flat roof should be below 50% of the total roof area. For reference, roof plans of recent projects in Lionshead are included, with The Ritz Carlton Residences (Figure 3) with 6.7% flat roof area, Strata (Figure 4) with approximately 11% flat roof area, and The Arrabelle Hotel (Figure 5) with approximately 26% flat roof area. The Lionshead Redevelopment Master Plan clearly addresses roof forms and specifically, flat roof areas in Chapter 8, Architectural Design Guidelines. The Master Plan calls for a consistent roofscape, and recommends that flat roof area, considered secondary roof structure, be less than 500 square feet in most cases. The Master Plan specifically notes that the view of rooftops from the mountain plays a role in the character of the neighborhood, and in this case, the view of the Fairmont roof from the mountain will lack any major ridgelines. Staff contends that the flat roof area of The Fairmont Vail proposal does not comply with the Lionshead Redevelopment Master Plan, and recommends that any flat roof area be limited to 500 square feet or less, and in a lower proportion to the total roof area. 2 �__ --,-�,P�y � , ,. , i' �. iW , '� r. ! -.,.,_ r. � � ,� i ' I er � �L �' r �� - I - � fi 4�� " � � J�--- � ;�_,, ` �,� "� ' �a7RGC�F�E+,O: �sr ::r r7. RbT R�# ��Ea {: .�.'�iA '�7 FT-. � ��FL+T rro�F fagi r.• _ l�i�P.i ,dA fr. a� fl�CF FFES E �.AN '�7 Fr P:T.�1 FUT fi4t]F k�Eti� p.-E: 7��'' 5 5t�. FT � Ti:T�L F?3��F sAEa. 7G.OS3 SC. FT... x �T ur,� �ia Figure 2: Flat Roof Area of The Fairmont Vail The following excerpts from the Lionshead Redevelopment Master Plan provide detailed recommendations regarding flat roofs: 8.4.2.4 Exterior Walls, General: The tops of buildings shall be capped with well- proportioned, pitched roofs, acting as the uppermost unifying image within the architectura/ fabric of Lionshead. Roofs viewed from pedestrian streets should nearly disappear from view as trave/ers approach, due to their pitches re/ative to ground-level sightlines. However, viewed from a distance, roof forms within Lionshead should offer a consistent roofscape to the observer within the community or on the mountain adjacent to it. 8.4.2. 7 Roofs, General: ln keeping with the spirit of the area's mountain architecture, primary roofs within Lionshead are to be predominantly gables and hips, with sheds or flat roofs permifited at smaller, secondary roofs. Primary roofs are defined as roofs which cover more than 500 SF of roof area, while secondary roofs are those which cover 500 SF of roof area or /ess. Secondary roofs which occur at logical breaks in building massing may exceed 500 SF if the general intent of fragmented forms and visual harmony is met. Free-standing sheds and butterfly roofs are not permitted. Mansard roofs are permitted on buildings where pitched roofs would be impractical, if the mansards are of similar form, pitch, material, color, and detail to other roofs within the community (and identified within these Guidelines). If used, these types of roofs should be considerate not only of views from the pedestrian street, but a/so those from the ski mountain. To this end, areas of flat roof within the slopes of the mansard shall be limited to the practical minimum, and the materia/s for the f/at roof shall be b/ack or in a co/or to b/end with the s/oped roof. In addition, rooftop equipment within the f/at areas shall be painted to b/end with the roof material (see "Miscellaneous Equipment" Section to follow). The overall image for Lionshead takes its cue from the simple, fragmented, gabled roof forms of European alpine villages, where views of the roofscapes from the mountains are paramount. Pitch: Roof pitches for primary roofs shall be from 6:12 to 12:12, inclusive. Pitch breaks are permitted when they occur at architecturally appropriate /ocations such as p/ate lines, changes in plane, etc. To add variety to the Lionshead roofscape, secondary s/oped roofs may have pitches ranging from 4:12 to 12:12, and flat roofs may have limited use as secondary forms. Figure 3: Ritz Carlton Residences Flat Roof Area j"�r � T � `� i4 �' '� � I I. ,� �.�' '�� • � �'� ...J `�I Figure 4: Strata Flat Roof Area 4 . .�_... ... . .... , ... __...... _. . _.. ....,__.., . ._. . ...... , ...._ Discussion Item #2: Loading and Delivery: Does the loading dock and associated service drive comply with the requirements of the Zoning Regulations and the Lionshead Redevelopment Master Plan? The Fairmont Vail proposal includes an enclosed loading and delivery dock with two truck bays. At this time, the loading and delivery scheme is not finalized because the bays are not large enough to support a WB-50, which is a large tractor trailer vehicle commonly used for large deliveries in Vail (i.e. beverage trucks). Currently, the proposal allows for a WB-50 to park outside of the loading dock adjacent to the building, which may affect turning radii for trucks entering and exiting the loading bays. The applicant contends that The Fairmont Vail will not allow WB-50 trucks to deliver to the site, limiting the need for the exterior loading. The Lionshead Redevelopment Master Plan requires that service drives and loading docks be screened from view. The loading dock itself is screened by being enclosed within the structure, but the service drive associated with on-site turning radii and the exterior WB-50 loading area have limited screening via landscaping. The detailed plan recommendations for the Evergreen include a recommendation that loading and delivery occur below grade, with a level of parking at the current Frontage Road grade to alleviate perception of height. However, Staff concludes that the service drive does not have adequate screening, and thus, does not comply with the Lionshead Redevelopment Master Plan. The following excerpts from the Lionshead Redevelopment Master Plan address loading and delivery: 4.7.1 Properties with Direct Service Access As a general rule, properties that can provide for their own service and delivery needs should comply with the following guidelines: a. Loading and delivery facilities should be /ocated deep enough into the property that the estimated peak volume of service vehicles does not back up into or b/ock the access road or pedestrian areas. 5 b. Service drives and loading docks must be screened with landscaping, fencing, retaining walls or other appropriate design techniques. c. All reasonable measures shall be taken to prevent noise and exhaust impacts on adjacent properties. d. In no case shall a property utilize the public roadway or pedestrian area to stage service and delivery vehic/es. 5.19 Evergreen Lodge 5.19.6 Service and Delivery Service and delivery functions for the hotel are accommodated on grade from the westerly entrance. Service and delivery for the Evergreen Lodge should occur underground or be hidden from public view. Service and delivery truck turning maneuvering should not negatively impact traffic f/ow on the South Frontage Road. With a realignment of the vehicular access points, attention should be given to the /ocation of service and parking areas. An additional leve/ of structured parking at the current Frontage Road /evel would help to minimize the apparent height of the existing or future structures, decrease the grade at existing access points, increase the amount of /andscaping on the surface of the structure, and hide service functions be/ow grade. Discussion Item #3: Employee Housing Mitigation: Is the proposed off-site employee housing an acceptable proposal for mitigation of new employees? The Fairmont Vail proposal was submitted to the Department of Community Development prior to the adoption of Ordinance No. 1, Series of 2008, which requires that at least 50% of required employee housing be located on-site. Therefore, the Fairmont Vail is exempt from this requirement, and would fall under the requirements of Ordinance No. 2, Series of 2007, which allows mitigation to occur in any combination of on-site housing, off-site housing, dedication of land or fee-in-lieu payment. The regulations reference that the Planning and Environmental Commission may approve any combination of the four mitigation options at their discretion. While the Vail Town Code did not require that employee housing be on- site, section 4.9.3 of the Lionshead Redevelopment Master Plan states that "As required by a future ordinance, all deve/opment and redeve/opment projects, as a prerequisite to project approval, should provide housing for employees generated and to the extent possible this housing should be /ocated in the Lionshead area." As previously stated, this ordinance did not go into effect until after the project was submitted, but it is within the purview of the Planning and Environmental Commission to make a determination on the employee housing plan as part of the major exterior alteration application. Staff recommends that the Planning and Environmental Commission require employee housing on-site or within the Lionshead core in order to increase the amount of employees within Lionshead, thus reducing the burden on the transportation system. The following are excerpts from the Lionshead Redevelopment Master Plan that reference employee housing: 4.9.3 Policy Based Housing Opportunities: The first means of implementing housing goa/s in Lionshead is through policy based requirements such as the employee generation ordinance currently being pursued by the Vail Town Council. As required by a future ordinance, all development and redevelopment projects, as a prerequisite to project approval, should provide housing for employees generated and to the extent possible this housing should be located in the Lionshead area. 6 The following outlines the approximate employee housing requirements for the project as currently proposed: Land Use Mitigation Rate Mitigation Re uirement Inclusionary Zoning: (Residential) 161,683 sq ft net new DU and FF 10% of net new floor area 16,168.3 sq ft Commercial Linka e: Commercial 3,254 sq ft net new 20% of 0.8 employees/ 0.52 employees conference facilities 1,000 sq ft net new 775 sq ft net new retail 20% of 2.4 employees/ 0.372 employees 1,000 sq ft net new floor area 882 sq ft net new eating and 20% of 6.75 employees/ 1.19 employees drinking establishments 1,000 sq ft net new floor area 1,500 sq ft net new health club 20% of 0.96 employees/ 0.288 employees 1,000 s ft net new floor area 8,973 sq ft net new spa 20% of 2.1 employees/ 3.769 employees 1,000 sq ft net new floor area TOTAL Commercial Linkage 6.14 employees Fee In Lieu Inclusionary Zoning $301.65/s ft $4,877,167.70 Commercial Linkage $166,464/em lo ee $1,022,088.96 TOTAL FEE IN LIEU $5,899,256.66 Discussion Item #4: Middle Creek Pedestrian Path: Is the proposed path location and design acceptable? The Fairmont Vail proposal includes a paved pedestrian path along the west side of Middle Creek, adjacent to Vail International, a condominium project. Currently, a pedestrian easement exists along the south side of the property, with an existing gravel path maintained only during non-winter months. The Lionshead Redevelopment Master Plan calls for an improved connection between Meadow Drive and the South Frontage Road. The plan suggests the continuation of the existing path with year-round maintenance. The master plan also mentions the potential for a path along Middle Creek, and does not specify an exact location of the path. Additionally, the master plan discusses an improved connection between the Evergreen property and Middle Creek. The current proposal includes a path located on the opposite side of Middle Creek, within the Town of Vail owned stream tract. Included in Attachment B are letters from adjacent property owners opposing a path along Middle Creek adjacent to Vail International. Staff recommends that the Planning and Environmental Commission require a paved path connecting Meadow Drive and the South Frontage Road, but does not have a preference as to location of said path. Should the path be located on the Evergreen property, Staff suggests that the Planning and Environmental Commission require that the applicant provide an amended pedestrian easement to the Town of Vail. The Vail Land Use Plan includes the following goals to be taken into consideration: 1.2 The quality of the environment including air, water and other natural resources should be protected as the Town grows. 1.13 Vail recognizes its stream tract as being a desirab/e /and feature as well as its potentia/ for public use. The Lionshead Redeve/opment Master P/an includes the following sections that apply to this discussion item: 7 5.19.1 Pedestrian Access Pedestrian access should be upgraded to provide a safe and attractive pedestrian connection from the South Frontage Road, through the Evergreen Lodge deve/opment site, to West Meadow Drive with a continuous pedestrian/bicyc/e path a/ong the South Frontage Road, as depicted on Map T herein. A gravel path connecting the South Frontage Road to the paved pedestrian path located on the east side of the Dobson Ice Arena presently exists a/ong the south side of the property. This path, while functional, receives litt/e, if any, regular maintenance and includes a railroad tie set of stairs that is unsafe and in disrepair. There are currently no pedestrian improvements /ocated a/ong the South Frontage Road. Though no improvements exist, a fair number of pedestrians use the southerly edge of the South Frontage Road when entering or exiting the site. In order to improve pedestrian access and safety, it is recommended that future redeve/opment of the site includes the construction of a continuous pedestrian/bicyc/e path a/ong the South Frontage Road and that the existing gravel path a/ong the southerly edge of the site be improved and regularly maintained. Said improvements may necessitate the need for pedestrian access easements through the site. 5.19.4 Impacts on Midd/e Creek Stream Tract The Midd/e Creek Stream Tract lies to the west of the Evergreen Lodge. The Tract is owned by the Town of Vail. The tract is heavily vegetated with severa/ substantial deciduous trees and a significant /ower layer of underbrush. A/though the site borders the Midd/e Creek Stream Tract, there is no significant amount of quality vegetation on the site, and the parcel lies out of the 100-year f/ood plain. As currently configured, opportunities exist to better recognize the benefits of creekside deve/opment. While the natural riparian corridor of Midd/e Creek needs to remain protected and preserved, the physical and visual re/ationships and references between adjacent deve/opment and the stream tract should be strengthened. An opportunity exists to create a significant connection between the Evergreen Lodge and Midd/e Creek. Any use of Middle Creek for aesthetic or recreational purposes, however, should be subordinate to the preservation of the natural riparian corridor and its inherent natural character. The Middle Creek Stream Tract may provide an opportunity for the construction of a recreational path connecting the South Frontage Road to the existing pedestrian paths at the Dobson Ice Arena. 6.4 Secondary Pedestrian Walk Secondary pedestrian walks (see figure 6-3) are similar to primary pedestrian walks except that they are not /ocated on primary pedestrian corridors and thus carry a/ower volume of pedestrian traffic. The suggested minimum width for these secondary walks is six feet, a/though wider walkways may be required where anticipated pedestrian traffic volumes are greater. Poured concrete may be used as a paving material. All other design parameters that apply to primary pedestrian walks a/so apply here. 6.6 Pedestrian Path Pedestrian paths are /ocated outside of the primary Lionshead pedestrian environment (see figure 6-4). They include stand-a/one circulation corridors, such as the Gore Creek recreational path, that are most often built with aspha/t surfaces. These pathways generally carry a/ower volume of traffic, but their width should ref/ect both anticipated volume and anticipated type of traffic, as bicycles, rollerb/ades, and skateboards a/so utilize these pathways. Lighting, signage, site furnishings and /andscaping will be a function of a pathway's intended use, location, and traffic volume. Discussion Item #5: Relationship to Adjacent Properties: Does the proposed development provide an improved relationship with adjacent properties? 0 At the work session on October 13, 2008, the Planning and Environmental Commission expressed concern over the relationship between The Fairmont Vail and the Vail Valley Medical Center. In order to facilitate future access off the Frontage Road at the US Bank building, Staff has requested that the eastern access to The Fairmont be a minimum of 150 feet from the eastern property line. CDOT requires that Frontage Road access points be a minimum of 150 feet apart, and this will ensure that the Vail Valley Medical Center has the ability to provide access to a future facility off the Frontage Road. The other concern expressed was that the redevelopment may preclude the redevelopment of the Vail Valley Medical Center. The applicant contends that the proposal will not impede the medical center's ability to redevelop in the future. Staff agrees with the applicant, but requests that the Planning and Environmental Commission provide comment on the grade changes on the south side of the property adjacent to the Vail Valley Medical Center parking lot. The Lionshead Redevelopment Master Plan includes the following in the Detailed Plan Recommendations for the Evergreen Lodge: 5.19.5 Re/ationship to the Vail Valley Medica/ Center and the proposed Vail Civic Center Perhaps the most critica/ functional re/ationship is the need to coordinate any future deve/opment on the Evergreen Lodge site with the Vail Valley Medica/ Center. For example, every effort should be taken to ensure that future deve/opment on the Evergreen Lodge site does not preclude the Vail Valley Medica/ Center from reconfiguring the design of the medica/ center to eliminate vehicular access off of West Meadow Drive and relocate the access to the South Frontage Road. Additiona/ opportunities may include, shared service and delivery facilities, grading and site improvements, shared parking, pedestrian pathway connections, and /and exchanges. IV. RECOMMENDED ACTION Because this is a work session, the Commission is not being asked to take any formal action on this application at this time. As such, Staff is not providing a formal recommendation until final review is requested. The Community Development Department recommends that the Town of Vail Planning and Environmental Commission listen to the presentations, ask any pertinent questions, and provide feedback regarding The Fairmont Vail project. Staff and the applicant request that the Planning and Environmental Commission tables this application to the Commission's December 22, 2008, hearing for further review and discussion. V. ATTACHMENTS A. Fairmont Vail plans dated November 17, 2008 B. 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MEMORANDUM TO: Town of Vail Planning & Environmental Commission FROM: Community Development Department DATE: December 8, 2008 SUBJECT: A request for a final recommendation to the Vail Town Council of proposed amendments to the Vail Village Master Plan, pursuant to Section VIII-B, Adoption, Extensions, and Amendments, Vail Village Master Plan, to amend Sub-area #4, Transportation Center, to allow for mixed-use development on the south side of the Vail Village parking structure, located at 241 East Meadow Drive/Parts of Tracts B and C, Vail Village Filing 1(a complete description is available at the Community Development Department upon request), and setting forth details in regard thereto. (PEC080015) Applicant: Triumph Development L.L.C., represented by Rick Pylman Planner: George Ruther I. DESCRIPTION OF THE REQUEST The applicant, Triumph Development L.L.C., is requesting a work session with the Planning & Environmental Commission to discuss a proposed amendment to the Vail Village Master Plan. The purpose of the master plan amendment is to facilitate the potential future infill development of a town-owned parcel of land located along the south side of the Vail Village Transportation Center (TRC). The applicant is proposing to amend the existing sub area recommendations for this portion of Vail Village to allow for the development of a mixed use type of development on the site. As proposed, the mix of uses would include commercial, retail, office and residential contained within a 3-4 story tall building along the north side of East Meadow Drive. According to the submittal materials provided on behalf of the applicant, "This application proposes to add a paragraph tit/ed #4-2 East Meadow Drive Infill, to the Transportation Center Sub Area, Sub Area #4, and to revise the graphics that support the sub area concepts." A complete copy of the applicant's submittal materials and the specific amendments proposed by this application, dated November, 2008, as they would appear in a revised and re-printed Vail Village Master Plan document, are attached to this memorandum for reference (attachment A). This amendment will be reviewed pursuant to the procedures outlined in the Vail Village Master Plan. II. BACKGROUND On February 19, 2008, the Vail Town Council voted 4-2 (Cleveland, Foley opposed) to allow the applicant, Triumph Development L.L.C., to proceed through the development review process with an application to propose amendments to the Vail Village Master Plan. On March 31, 2008, the Town of Vail Community Development Department initiated a development review application requesting a review of an update to the Vail Village Master Plan. On July 28, 2008, the Town of Vail Planning & Environmental Commission voted 6-0 to forward a recommendation of approval, with modifications, of the proposed update to the Vail Village Master Plan to the Vail Town Council. On September 16, 2008, the Vail Town Council approved Resolution No. 23, Series of 2008, a resolution updating the Vail Village Master Plan, pursuant to the process and procedures outlined in Section VIII-B, Adoption, Extensions and Amendments of the Vail Village Master Plan; and setting forth details in regards thereto. The purpose of the update was to address the six major goals outlined in the master plan, acknowledge the actions steps that have been completed in keeping with the master plan, and to identify the next series of action steps needed to further implement the goals, objectives and policies of the master plan. III. ROLES OF THE REVIEWING BOARDS Vail Villaqe Master Plan Amendment P/anning and Environmenta/ Commission: The Planning and Environmental Commission is advisory to the Town Council. The Planning and Environmental Commission shall review the proposal and make a recommendation to the Town Council on the consistency of the proposed amendment with applicable review criteria and the policies, goals and objectives outlined in the Vail Village Master Plan and other applicable master plan documents. Design Review Board: The Design Review Board has no review authority on the Vail Village Master Plan amendments. Town Council: The Town Council is responsible for final approval/denial of a Vail Village Master Plan amendment. The Town Council shall review and approve the proposal based on the consistency of the proposed amendment with applicable review criteria and the policies, goals and objectives outlined in the Vail Village Master Plan and other applicable master plan documents. 2 IV � VI SURROUNDING LAND USES AND ZONING North: South East: West: Land Use Zoninq CDOT R.O.W. N/A Mixed Use Commercial Core I(CCI) District Public Accommodation (PA) District Residential High Density Multiple Family (HDMF) District Mixed Use SDD #39 (Solaris) District REVIEW CRITERIA The Vail Village Master Plan establishes clear criteria for review to be used when evaluating a request to amend the Master Plan. It shall be the applicant's burden to demonstrate to the satisfaction of the Planning & Environmental Commission and the Town Council how the proposed amendment complies with the following review criteria, 1) How conditions have changed since the P/an was adopted; 2) How the P/an is in error, or 3) How the addition, de/etion, or change to the P/an is in concert with the P/an in general? PROPOSED MASTER PLAN AMENDMENT A complete copy of the applicant's submittal materials and the specific amendments proposed by this application, dated November, 2008, as they would appear in a revised and re-printed Vail Village Master Plan document, are attached to this memorandum for reference (attachment A). VII. DISCUSSION ITEMS The purpose of the work session is to discuss general concepts pertaining to the proposed. Staff will address each of these topics and request that the Planning and Environmental Commission provide any feedback on the topics. This feedback will be utilized in preparing a request for final review of the rezoning request, development plan and conditional use permits. 1. What are the existing master plan recommendations for this site? The Vail Village Master Plan was recently updated by the Vail Town Council pursuant to Resolution No. 23, Series of 2008. The purpose of the update was to reaffirm the goals, objectives, policies and action steps as prescribed by the plan. According to the recently updated plan, the proposed amendment site is located within Sub Area #4 Transportation Center. The 11 sub-areas provide detailed descriptions of each sub-area concept and express the relationship between the specific sub-area concepts and the overall Plan. The applicable goals and objectives are cited for each of the sub area concepts at the end of each description under "special emphasis." The sub-area concepts described in this Section are meant to serve as advisory guidelines for future land use decisions by the Planning and Environmental Commission and the Town Council. Compliance with the sub-area concepts does not assure development approval by the Town. It is important to note that the likelihood of project approval will be greatest for those proposals that can fully comply with the Vail Village Master Plan. The Urban Design Guide Plan includes additional design detail that is to be used in conjunction with the Vail Village Master Plan sub-area concepts. The only existing facility within this sub-area is the Vail Village Transportation Center (TRC). The TRC serves as the transportation hub of the Village and the entire community. There is potential for future expansion of the parking structure eastward along with other ancillary development potential. Foremost among these is development over the expansion of the parking structure. The primary purpose of this sub-area is to provide parking for the entire Village area. The priority of any expansion to this facility should be to maximize the amount: of additional public parking available at this site. An important consideration in future expansion of the TRC is the view corridors as depicted in the Building Height Profile. According to the recommendations of the Open Space Plan, the perimeter areas encompassing the Vail Village Transportation Center are intended to be treated as a"planted buffer." As stated in the master plan, "P/anted buffers provide visual relief from roadways and surface parking areas and establish entry ways into the Village. Buffers indicated on this P/an are important /andscape features and should generally be preserved. " 4 t� Y �P� � ,� s • r� %y�y� `��d'D' � ¢ � �� lS+�I �, {-- - °'s �`Sa �- � ',��3'� s ,f �, � � `�iyy �b� )�o�a? i- - �� .—. .r'� 3 y��i �z,��< �� i � s-- 5 � i � V r � � � � Li ue � Q d � J W � � � � � � � �¢ � � �� m� � �� o�, s �, � , I �� a�. s� � �ivy �� J�d, . - � �� db�,s -- - ��- - ��, oy� '��, I� �� `�'o 6 '��y� � _ �' � �� 7 � - N c � 'Z � �Y U • �� H�7G. �u � �` ; V W � � � U w � J 7 C� LI7 � � � d � m � � 2. � How does the amendment differ from the existing master plan recommendations for this site? The proposed amendment differs from the existing master plan recommendations in several ways. As proposed, the amendment would include a recommendation that a portion of the planted buffer presently existing along the south side of the TRC be replaced with future in-fill development potential. The potential in-fill development is intended to be a mixed use type of development. The likely mix of uses include retail, commercial, office and residential. According to the applicant's submittal materials, it is suggested that, unlike today, the future development site would be bisected north/south near the existing main pedestrian stairway resulting in two future in-fill development opportunities. The portion of the site located west of the stairs would be intended to accommodate the majority of the commercial, retail and office remaining portion located east of the stair accommodate the residential development. No the use of the TRC portion of the sub area. development while the s would be intended to changes are proposed to Are there any encumbrances on the site which limit or prevent its future development? Similar to the Lionshead Parking Structure, the land upon which the Vail Village Parking Structure is located was acquired by the Town of Vail from Vail Associates. Vail Associates, as the original sub-divider and owner of the land, placed certain use restrictions and encumbrances on the land prior to granting ownership to the Town of Vail. At this time, it remains unclear as to the extent the recorded encumbrances or future use restrictions have on the future in-fill development potential on this site. What is clear however, is that the applicant should be required to complete a thorough land title investigation on the property and determine to the satisfaction of the Town and Planning & Environmental Commission that proposed amendment including the potential future in-fill development is both acceptable and feasible. STAFF RECOMMENDATION As this is a work session, the Community Development Department recommends the Planning and Environmental Commission provides feedback and input to the applicant and staff regarding the proposed amendment request. ATTACHMENTS A. "Application for Text Amendment to the Vail Villape Master P/an, November 2008". 6 MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: December 8, 2008 SUBJECT: A request for a work session for a review of a preliminary plan for a major subdivision, pursuant to Chapter 13-3, Major Subdivision, Vail Town Code, to allow for the creation of two lots for the redevelopment of the properties known as "Ever Vail" (West Lionshead), located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West right-of-way/Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080062) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell I. SUMMARY The applicant, Vail Resorts Development Company, represented by the Mauriello Planning Group, LLC, is requesting a work session with the Planning and Environmental Commission to discuss several topics with regard to vehicular, bike, and pedestrian circulation within the proposed Ever Vail project. This work session is the first in what is anticipated to be a series of work sessions regarding various aspects and topics with regard to the Ever Vail project. The Ever Vail project is the proposed creation of a new portal to Vail Mountain on approximately 12 acres. A development of this extent warrants a complete understand of many interconnect aspects. Staff and the applicant hope that through a series of work sessions that a greater understanding of the project and its impacts, both positive and negative will be ascertained aiding in the review of the various applications and their associated criteria and findings. As this is a work session and the Planning and Environmental Commission is not being asked to reach any conclusions Staff has not provided any recommendations at this time. Staff and the applicant request that the Planning and Environmental Commission tables this application to the December 22, 2008. II. DESCRIPTION OF REQUEST The applicant, Vail Resorts Development Company, represented by the Mauriello Planning Group, LLC, has recently submitted five development review applications which will be reviewed by the Planning and Environmental Commission prior to the conclusion of the review process. Those applications include: A request for the adoption of a preliminary plan for a major subdivision; A request for a rezoning of property from Arterial Business District and unzoned right-of-way to Lionshead Mixed Use-2 District; • A request to amend Chapter 12-10, Parking and Loading, Vail Town Code, to include Ever Vail with the commercial core with regard to parking generation requirements; • A request for a major exterior alteration for structures within Ever Vail; and • A request for several conditional use permits to facilitate a private parking lot and gondola. For this initial work session Staff and the applicant have concluded that the first step in a project of this size is to review, study, and determine the vehicular, pedestrian, and bike circulation impacts and connections. Determination of these requirements, needs, and desires will drive the layout, design, and function of a project such as Ever Vail. The work session will include: • A presentation by Greg Hall and Tom Kassmel, of the Town's Public Works Department regarding the contents and recommendations of the Vail Transportation Master Plan. • A presentation by Warren Campbell, of the Town's Planning Department regarding the contents and recommendations of the Lionshead Redevelopment Master Plan with regard to vehicular, pedestrian, and bike circulation and connection with regard to Lionshead and Ever Vail. • A presentation by the applicant on the submitted traffic report for Ever Vail including its findings and recommendations. • A presentation by the applicant on the initial submitted site plan for Ever Vail depicting vehicular, pedestrian, and bicycle connections, circulation and demonstration of compliance with the Towns adopted master plan goals, policies, and objectives, as required in Section 12-71-8, Compliance Burden, Vail Town Code. III. BACKGROUND On February 6, 2007, the Vail Town Council adopted Resolution No. 4, Series of 2007, which implemented the changes to the Lionshead Redevelopment Master Plan regarding West Lionshead and the area now called Ever Vail. On October 27, 2008, Staff presented and over view of the roles and responsibilities to the Planning and Environmental Commission with regard to the Ever Vail development. On November 24, 2008, Staff presented an overview of the Lionshead Redevelopment Master Plan to the Planning and Environmental Commission and its applicability to the Ever Vail project. IV. STAFF RECOMMENDATION The Community Development Department requests that the Planning and Environmental Commission listen to the presentation, ask questions, provide and pertinent feedback. The Commission is not being requested to take and final action or make any conclusions at this work session. The applicant and Staff request that the Commission tables this application to its December 22, 2008, public hearing. 2 MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: December 8, 2008 SUBJECT: A request for a recommendation of approval to the Vail Town Council, pursuant to Chapter 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Section 12-13, Employee Housing, Vail Town Code, to provide additional regulations establishing a deed-restriction exchange program, and setting forth details in regard thereto. (PEC080071) Applicant: Vail Local Housing Authority Planner: Bill Gibson Nina Timm, Housing Coordinator SUMMARY A request for a final recommendation to the Vail Town Council for prescribed regulations amendments to Chapter 12-13, Employee Housing, Vail Town Code, to provide additional regulations establishing a deed-restriction exchange program, and setting forth details in regard thereto. Based upon Staff's review of the criteria outlined in Section VI of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Commission forwards a recommendation of approval subject to the findings noted in Section VII of this memorandum. II. DESCRIPTION OF REQUEST The proposed regulation amendments are as follows (text that is to be added is bold italics): 12-13-5: Employee Housing Deed Restriction Exchange Program: A. Purpose: The purpose of this Section is to provide more livable, affordable employee housing units within the Town of Vail through the establishment of an employee housing deed restriction exchange program. The exchange program allows for the removal of a deed restriction from an existing employee housing unit in exchange for the conveyance of a free-market dwelling unit to the Town of Vail to be deed restricted. B. Applicability: The program established under this Section may be applicable to an existing employee housing unit that is a non-appreciation capped unit and is not part of any on-site employee mitigation requirement of Chapter 12- 23, Commercial Linkage, or Chapter 12-24, Inclusionary Zoning. C. Definitions: For the purpose of this Section: Commercial Job Core: Those areas located south of Interstate 70, east of the intersection of Forest Road and South Frontage Road, north of Vail Mountain, and west of the Town of Vail Soccer Fields on Vail Valley Road, as further defined by Exhibit A in this Section. Exchange EHU: Existing employee housing unit with a deed-restriction that is being proposed to have the deed restriction released as part of this program. Proposed EHU: The existing dwelling unit that is being proposed to be conveyed to the Town of Vail for the purpose of placing a new employee housing deed restriction as part of this program. D. General Requirements: Exchange EHU requirements: a. The exchange EHU shall not be part of a project that was developed or deed-restricted in part, or in whole, by the Town of Vail. b. The exchange EHU shall not be part of any on-site employee housing mitigation required by inclusionary zoning, commercial linkage, or as part of an approved development plan. 2. Proposed EHU requirements: a. The proposed EHU must be located within the Town of Vail. b. The proposed EHU shall not be within a homeowners' association that precludes deed restricted units, has a right of first refusal, right to approve the sale or the sale contract, or any other requirement deemed to be similarly restrictive by the Administrator. 3. Exchange Rate: a. If the exchange EHU is within the commercial job core and the proposed EHU is a/so within the commercial job core, the floor area of the proposed EHU shall be a minimum of two (2) times the floor area of the exchange EHU. b. If the exchange EHU is within the commercial job core and the proposed EHU is outside of the commercial job core, the floor area of the proposed EHU shall be a minimum of three (3) times the floor area of the exchange EHU. c. If the exchange EHU is outside of the commercial job core and the proposed EHU is inside of the commercial job core, the floor area of the proposed EHU shall be a minimum of one and one-half (1.5) times the floor area of the exchange EHU. d. If the exchange EHU is outside of the commercial job core and the proposed EHU is outside of the commercial job core, the floor area of 2 the proposed EHU shall be a minimum of two (2) times the floor area of the exchange EHU. 4. Exception; Fee-In-Lieu: The applicant may elect to provide a proposed EHU that it is within 80% of the minimum required floor area for the proposed EHU and a payment is made for the remaining minimum required floor area at the rate established by the Vail Town Council for inclusionary zoning fee in lieu. 5. No Credit Given: If the floor area of the proposed EHU is in excess of the minimum required floor area, the additional floor area will not be available as a credit for any future EHU exchanqe application. 6. Compliance with Zoning Regulations: The property that includes the exchange EHU must comply with all requirements of Title 12, Zoning Regulations, and Title 14, Development Standards, Vail Town Code, upon removal of the deed restriction and any subsequent combination of the exchange EHU with other dwelling units. 7. Conveyance of Proposed EHU: The proposed EHU must be conveyed, fee simple, to the Town of Vail at a price per square foot not to exceed the average price per square foot for the three most recent Vail Commons Residential Condominiums resale prices, as calculated by the Administrator. E. Review Process: Application Required: The applicant shall provide the following as part of the EHU exchange application: a. An application fee as established by the Vail Town Council; and b. A detailed description of the exchange EHU and the proposed EHU; and c. A written narrative of how the proposal complies with the general requirements and criteria of this Section; and d. Any additional information deemed necessary by the Administrator. 2. Application Review Procedure: The Administrator shall review the application for completeness and compliance with this Section, and shall make a determination of completeness and compliance with this Section within fourteen (14) days of application submittal. Should the Administrator deem that the application is incomplete or not in compliance with this Section, the Administrator shall deny the application. Should the Administrator deem the application is both complete and in compliance with this chapter, the Administrator shall forward the application for review by the Vail Local Housing Authority. The Vail Local Housing Authority shall review the application and make a recommendation to the Vail Town Council within thirty (30) days of the application submittal based upon the criteria outlined in Section 12-13-5E-3. The Vail Town Council shall make a final determination of approval, approval with modifications, or denial of the application, based upon the criteria outlined in Section 12-13-5E-3. 3. Criteria and Findings: a. Criteria: Before acting on an exchange program application, the Vail Local Housing Authority and Vail Town Council shall consider the following criteria with respect to the requested application: 1. The proposed EHU is deemed to be of adequate condition and is not likely to have substantial maintenance needs beyond typical maintenance within the following year; and 2. The proposed EHU will not have costs incurred beyond HOA dues and typical maintenance fees that will preclude the unit from being affordable; and 3. Should the proposed EHU be within a homeowners association, the financial situation of the homeowners association shall be deemed in stable condition with sufficient funds to cover existing anticipated repairs and maintenance; �1 Any homeowners association fees associated with the proposed EHU shall be commensurate with the services and amenities provided by the homeowners association; b. Necessary Findings: Before recommending and/or granting an approval of an application for an EHU exchange, the Vail Local Housing Authority and the Vail Town Council shall make the following findings with respect to the requested amendment: 1. That the application meets the requirements of Section 12-13- 5D; and 2. That the application meets the criteria of Section 12-13-5E- 3(a), Vail Town Code; and 3. That the application is consistent with the applicable elements of the adopted goa/s, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and �l. That the Application furthers the general and specific purposes of the zoning regulations and employee housing regulations; and _5. That the application promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. 4. Appeals: Determinations made by the Vail Town Council and the Administrator may be appealed pursuant to Section 12-3-9, Appeals, Vail Town Code. III. BACKGROUND At the June 3, 2008, Town Council meeting Staff was directed to provide the Town Council various exchange options for deed restricted employee housing units that are not part of a project that was developed or deed restricted at least in part by the Town of Vail or part of an on-site employee housing requirement, as required by inclusionary 4 IV zoning, commercial linkage, or as part of an approved development plan. Following the June 3, worksession, Staff was directed to bring back a proposed exchange formula the Vail Local Housing Authority recommended. On October 21, 2008, Town Council directed staff to prepare a draft ordinance for Town Council to review that included the Vail Local Housing Authority (VLHA) proposed "exchange rate" recommendation. At the VLHA public meetings on September 23, and October 28, 2008, the VLHA discussed the pros and cons of various proposals. The VLHA also received input from prospective applicants of an exchange program. The VLHA wanted to ensure the proposal allowed the Town to achieve its goal of an increased number of "livable" deed restricted employee housing units. At its November 18, 2008, public hearing, the Town Council held a work session to discuss the proposed exchange program. The Council was once again supportive of establishing an exchange program, but did not believe the VLHA proposed exchange rate went far enough. Town Council requested the VLHA further consider a fee-in-lieu option based on the "existing value per square foot" of any proposed exchange EHU. ROLES OF REVIEWING BODIES Order of Review: Generally, text amendment applications will be reviewed by the Planning and Environmental Commission and the Commission will forward a recommendation to the Town Council. The Town Council will then review the text amendment application. Vail Local Housing Authority: The Vail Local Housing Authority is responsible for forwarding recommendations to the Town Council concerning employee housing policies. Planning and Environmental Commission: The Planning and Environmental Commission is responsible for the review of a text amendment application, pursuant to Section 12-3-7, Amendment, Vail Town Code, and forwarding of a recommendation to the Town Council. Design Review Board: The Design Review Board has no review authority over a text amendment to the Vail Town Code. Town Council: The Town Council is responsible for final approval, approval with modifications, or denial of a text amendment application, pursuant to Section 12-3-7, Amendment, Vail Town Code. The Town Council has the authority to hear and decide appeals from any decision, determination, or interpretation by the Planning and Environmental Commission and/or Design Review Board. The Town Council may also call up a decision of the Planning and Environmental Commission and/or Design Review Board. V. APPLICABLE DOCUMENTS Staff believes the following documents are relevant to the review of this proposal: Title 12, Zoning Regulations, Vail Town Code (in part) 12-1-2: Purpose A. General: These regulations are enacted for the purpose of promoting the hea/th, safety, mora/s, and general welfare of the Town, and to promote the coordinated and harmonious deve/opment of the Town in a manner that will conserve and enhance its natura/ environment and its established character as a resort and residentia/ community of high quality. 12-3-7: Amendment: C. Criteria and Findings: 2. Prescribed Regulations Amendment: a. Factors, Enumerated: Before acting on an application for an amendment to the regulations prescribed in this tit/e, the planning and environmenta/ commission and town council shall consider the following factors with respect to the requested text amendment: (1) The extent to which the text amendment furthers the genera/ and specific purposes of the zoning regulations; and (2) The extent to which the text amendment would better imp/ement and better achieve the applicab/e e/ements of the adopted goa/s, objectives, and policies outlined in the Vail comprehensive plan and is compatib/e with the deve/opment objectives of the town; and (3) The extent to which the text amendment demonstrates how conditions have substantially changed since the adoption of the subject regulation and how the existing regulation is no /onger appropriate or is inapplicable; and (4) The extent to which the text amendment provides a harmonious, convenient, workab/e re/ationship among /and use regulations consistent with municipal deve/opment objectives; and (5) Such other factors and criteria the commission and/or council deem applicable to the proposed text amendment. 12-13-1: Purpose: The town's economy is /argely tourist based and the hea/th of this economy is premised on exemplary service for Vail's guests. Vail's ability to provide such service is dependent upon a strong, high quality and consistently availab/e work force. To achieve such a work force, the community must work to provide quality living and working conditions. Availability and affordability of housing plays a critical ro/e in creating quality living and working conditions for the community's work force. The town recognizes a permanent, year round population p/ays an important ro/e in sustaining a hea/thy, viab/e community. Further, the town recognizes its role in conjunction with the private sector in ensuring housing is availab/e. 6 VI. REVIEW CRITERIA 1. The extent to which the text amendment furthers the general and specific purposes of the Zoning Regulations; and The amendments are intended to establish a defined method to allow an existing EHU owner to exchange the location and size of the EHU that benefits the community and the existing EHU owner. Therefore, Staff believes the proposed regulation amendment is consistent with the purposes of the Town's Zoning Regulations as outlined in Section V above. 2. The extent to which the text amendment would better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; and Currently there is no clear policy or regulations for an application who would like to exchange the location of an existing EHU. Additionally, the proposed amendment furthers the Town's housing policy objectives by allowing the exchange of smaller rental units with larger for-sale EHUs that will be sold with a price appreciation cap, ensuring they are affordable for future employees. With no cost to the taxpayers, this program will increase the amount of deed restricted employee housing in the Town of Vail. 3. The extent to which the text amendment demonstrates how conditions have substantially changed since the adoption of the subject regulation and how the existing regulation is no longer appropriate or is inapplicable; and Staff believes the increase in local real estate values, since the time when most employee housing units were built. This has changed the economic benefits of having an attached employee housing unit. There is currently no clear policy or regulations to address exchange requests that have been made. Additionally, the current regulations do not reflect the Town's increasing focus on the livability of employee housing units. 5. The extent to which the text amendment provides a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives. The proposed regulation amendment requires the existing and proposed EHU remain in full compliance with the Town's zoning regulations. This will prevent a property owner from benefiting unfairly from the proposed amendment. Therefore, Staff believes the proposed text amendments will facilitate and provide a harmonious, convenient, workable relationship among land use regulations consistent with the Town of Vail master plans and development objectives. 6. Such other factors and criteria the Commission and/or Council deem applicable to the proposed text amendment. 7 VII. VIII STAFF RECOMMENDATION The Community Development Department recommends the Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council for prescribed regulations amendments to Section 12-13, Employee Housing, Vail Town Code, to provide additional regulations establishing a deed-restriction exchange program, and setting forth details in regard thereto. Should the Planning and Environmental Commission recommendation of approval of this request; Community recommends the Commission pass the following motion: choose to forward a Development Department "The P/anning and Environmenta/ Commission forwards a recommendation of approva/ to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Section 12-13, Emp/oyee Housing, Vail Town Code, to provide additional regulations establishing a deed- restriction exchange program, and setting forth details in regard thereto. " Should the Planning and Environmental Commission choose to forward a recommendation of approval to the Vail Town Council for the proposed text amendment, the Community Development Department recommends the Commission makes the following findings: "Based upon the review of the criteria outlined in Section V/ of Staff's December 8, 2008, memorandum and the evidence and testimony presented, the P/anning and Environmenta/ Commission finds: 1. That the amendment is consistent with the applicab/e e/ements of the adopted goa/s, objectives and policies outlined in the Vail Comprehensive P/an and is compatib/e with the deve/opment objectives of the Town; and 2. That the amendment furthers the genera/ and specific purposes of the Zoning Regulations outlined in Section 12-1-2, Purpose, and 12-13-1 Purpose, Vail Town Code; and 3. That the amendment promotes the hea/th, safety, mora/s, and general we/fare of the Town and promotes the coordinated and harmonious deve/opment of the Town in a manner that conserves and enhances its natura/ environment and its established character as a resort and residential community of the highest quality. " ATTACHMENT A. Map depicting the Commercial Job Core 0 n MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: December 8, 2008 SUBJECT: A request for a final recommendation for prescribed regulation amendments, pursuant to Section 11-3-3, Prescribed Regulation Amendment, Vail Town Code, to amend Section 11-7-10, Open House Signs, Vail Town Code, to allow for changes to the allowable quantity and location of open house signs, and setting forth details in regard thereto. (PEC080073) Applicant: Town of Vail Planner: Bill Gibson I. SUMMARY A request for a final recommendation to the Vail Town Council for prescribed regulations pursuant to Section 11-3-3, Prescribed Regulation Amendment, Vail Town Code, to amend Section 11-7-10, Open House Signs, Vail Town Code, to allow for changes to the allowable quantity and location of open house signs, and setting forth details in regard thereto. Based upon Staff's review of the criteria outlined in Section VI of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Commission forwards a recommendation of approval, with conditions, subject to the findings noted in Section VII of this memorandum. II. DESCRIPTION OF REQUEST The proposed regulation amendments are as follows (text to be deleted is in °*�;' °*"�^„^", text that is to be added is bold italics): 11-2-1: DEF/N/ T/ONS: ��€l�i un � � c c c �r, n i, n� �e�t-tis�Te�TeSt�.f o c H�v�m� OPEN HOUSE: The period of time during which a specific for-sa/e or for-rent property is open for viewing by potential buyers or renters with the realtor, broker, owner, or other similar agent present on the property. OPEN HOUSE SIGN, ON-SITE: A temporary sign advertising an open house for the property on which the sign is located. OPEN HOUSE SIGN, VEHICULAR DIRECTIONAL: A temporary sign directing vehicular traffic to an open house. 11-7-10: OPEN HOUSE S/GNS: A. Description: Signs advertising and directing vehicular traffic to an open house are subject to the following: 1. Type: The sign may be freestanding or a wall sign. 2. �a�i-�y� Number: r�o,-o ch�ll ho � m�vim��m nf nno cirvn nn +ho nrnnorFv �nihoro fho a. There shall be a maximum of one on-site open house sign. b. There shall be a maximum of one vehicular directional open house sign for each street intersection leading to the open house. However, in no instance shall the number of vehicular directional open house signs exceed a total of three (3) signs. 3. Location: a. An on-site open house sign shall be located on the specific property being shown, and shall not be located off-site (including at real estate offices). b. Vehicular directional open house signs are prohibited within the Colorado Department of Transportation's (CDOT's) North Frontage Road, South Frontage Road, Bighorn Road, and Interstate 70 right-of-ways. c. Vehicular directional open house signs are prohibited within any designated public pedestrian area. d. Vehicular directional open house signs are prohibited on private property without the consent of the property owner. e. Vehicular directional open house signs shall not obstruct any public street, sidewalk, recreational path or any public snow removal operations. 4. Area: The area of any sing/e si� on-site open house sign or vehicular directional open house sign shall not exceed one and one-ha/f (1-%) square feet. 5. Height: The height of m°� any single on-site open house sign or vehicular directional open house sign shall not exceed five feet (5) as measured from the top of the sign to a� the grade at the base of the sign. 6. Display Duration: nroconf�finn nr fhroo /?1 i-l�vc �n�hi�ho��or norinrJ nf fimo ic chnrFor �°r� � • 2 a. On-site open house signs and vehicular directional open house signs may be displayed up to one (1) hour before the beginning of the open house and must be removed no later than one (1) hour after the conclusion of the open house. b. On-site open house signs and vehicular directional open house signs may only be displayed between 8:OOAM and 8:OOPM on a daily basis. c. On-site open house signs and vehicular directional open house signs shall not be displayed for more than three (3) days in any given week (Monday through Sunday). 7. Design: Not subject to design review. 8. Lighting: Not permitted. 9. Special Provisions: No flags, pennants, banners, bunting, balloons, any other similar items may be attached to an on-site open house sign or a vehicular directional open house sign. III. BACKGROUND Prior to November of 2003, the Town Vail's sign code allowed for one on-site open house sign and no directional signs to an open house. In November of 2003, the Town Council adopted Ordinance No. 19, Series of 2003, which re-wrote the Town's sign code. As part of this re-write, real estate open houses were allowed one on-site sign and one off-site directional sign. Local realtors have recently expressed a desire for additional off-site directional signs to move effectively direct prospective buyers to open house events in the Town of Vail. At its November 4, 2008, public hearing, the Town Council directed Staff to prepare text amendments to the Town's open house sign regulations addressing this concern for consideration by the Planning and Environmental Commission and the Town Council. A copy of a letter from Sarah Thorsteinson, Government Affairs Director with the Vail Board of Realtors has been attached for reference (Attachment A). IV. ROLES OF REVIEWING BODIES Order of Review: Generally, text amendment applications will be reviewed by the Planning and Environmental Commission and the Commission will forward a recommendation to the Town Council. The Town Council will then review the text amendment application. Planning and Environmental Commission: The Planning and Environmental Commission is responsible for the review of a text amendment application, pursuant to Section 12-3-7, Amendment, Vail Town Code, and forwarding of a recommendation to the Town Council. 3 Design Review Board: The Design Review Board has no review authority over a text amendment to the Vail Town Code. Town Council: The Town Council is responsible for final approval, approval with modifications, or denial of a text amendment application, pursuant to Section 12-3-7, Amendment, Vail Town Code. The Town Council has the authority to hear and decide appeals from any decision, determination, or interpretation by the Planning and Environmental Commission and/or Design Review Board. The Town Council may also call up a decision of the Planning and Environmental Commission and/or Design Review Board. V. APPLICABLE DOCUMENTS Staff believes the following documents are relevant to the review of this proposal: TITLE 11: SIGN REGULATIONS (in part) 11-1-2: PURPO SE: A.General Purpose: These regulations are enacted for the purpose of promoting the hea/th, safety, mora/s, and general we/fare of the town of Vail and to promote the coordinated and harmonious design and placement of signs in the town in a manner that will conserve and enhance its natura/ environment and its established character as a resort and residential community of the highest quality. 8. Specific Purpose: These regulations are intended to achieve the following specific purposes: 1. To describe and enab/e the fair and consistent enforcement of signs in the town of Vail. 2. To encourage the establishment of well designed, creative signs that enhance the unique character of Vail's village atmosphere. 3. To preserve a successful and high quality business environment that is aided by signs that identify, direct, and inform. 4. To aid in providing for the growth of an orderly, safe, beautiful, and viab/e community. 11-7-10: OPEN HOUSE S/GNS: A.Open house signs advertising an open house or a showing of the property upon which the sign is /ocated will be subject to the following: 1. Type: The sign may be freestanding or a wall sign. 4 2. Quantity: There shall be a maximum of one sign on the property where the open house is being conducted and one directiona/ sign off site. 3. Area: The maximum sign area of any sing/e sign shall not exceed one and one- ha/f (1 1/2) square feet. 4. Height: The height of the sign shall not exceed five feet (5) as measured from the grade at the base of the sign. 5. Disp/ay Duration: The temporary sign shall be displayed only during the open house presentation or three (3) days, whichever period of time is shorter. VI. REVIEW CRITERIA 1. The extent to which the text amendment furthers the general and specific purposes of the Development Standards; and The amendments are intended to clarify the Town's sign regulations. The proposed regulation amendments are also intended to ensure safety, help protect property values, and ensure the aesthetic quality of the community. Therefore, Staff believes the proposed regulation amendment is consistent with the purposes of the Town's Development Standards as outlined in Section V above. 2. The extent to which the text amendment would better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; and The amendments are intended to clarify several aspects of the Town's regulation of open house signs. Staff believes these proposed amendments better implement and achieve the adopted goals, objectives and policies of the Town's Development Standards and Comprehensive Plan than the existing regulations. The proposed amendments are also intended to allow for additional directional signage to better facilitate real estate open houses. In November of 2003, the Town Council adopted Ordinance No. 19, Series of 2003, which re-wrote the Town's entire sign code. As part of that ordinance, one off-site directional sign was permitted for an open house; however, the ordinance did not clarify when or where such signs could be installed. Prior to this ordinance, no directional open signs were permitted within the Town of Vail. Staff understands the local real estate community's desire to more effectively direct prospective buyers to open house locations, especially in neighborhoods where the public must navigate multiple street intersections to find the open house location. However, Staff has concerns that this element of the proposed amendments could encourage a proliferation of directional signs along the Town's streets. Such a proliferation of signs could create visual clutter that would detract from the aesthetic quality of the community and the overall image of Vail. A 5 proliferation of such directional signs could create a nuisance for residents who live along major streets or at strategic street intersections. A proliferation of directional signs could create public safety concerns by obstructing the Town's streets, sidewalks, and recreation paths; reducing drivers' line-of-sight and visibility at street intersections; and interfering with both public and private snow removal efforts. On November 5, 2008, (the day after the Town Council's public hearing) there were 340 individual properties in Vail listed for sale on the local MLS. Staff recognizes that it is unlikely that all 340 properties will host a public open house event and the all open house events will occur at the same time. However, even if only a small percentage of these 340 properties have an open house, those events could involve a substantial number of both on-site and off-site open house signs. For example, of the 340 properties for sale in Vail, 54 of those properties are located in East Vail. The only street accessing East Vail is Bighorn Road. It then follows that this one street is the sole access to all 54 for-sale East Vail properties, the sole access to potentially 54 separate open house events, and the preferred location for directional signs to these 54 potential open house events. Again, Staff recognizes that it is unlikely at all these properties will have open house or that such open houses would all occur at the same time. However, if open houses occurred at just 10% of these properties, the affect would be 10 signs (5 on-site signs plus 5 off-site) by today's standards. As proposed, the number of signs could increase to 20 signs (5 on-site and 15 off-site). On a smaller scale, on November 5t" in East Vail there were 15 properties for sale at a single development site — the Vail Racquet Club. This creates the potential for numerous separate open house events, and their associated signs, at a single development site. A broad view of the town street map reveals several similar situations throughout the community where entire neighborhoods have very limited street access (Intermountain can only be accessed via the South Frontage Road, Glen Lyon/Cascade can only accessed via Westhaven Drive, Potato Patch can only be accessed via Potato Patch Drive, Buffehr Creek can only be accessed via Buffehr Creek Drive, the Forest Road neighborhood can only be accessed via Vail Road during the ski season, etc.). Staff has concerns that strategic streets and street intersections could be continually occupied by, or cluttered with, directional signs for every open house event within an entire neighborhood. Staff recommends the allowed number of off-site directional signs remains limited to one. However, should the Commission and Council choose to increase the allowable number of open house directional signs, Staff recommends the allowable number not exceed three (3) as noted in the proposed amendment language. 3. The extent to which the text amendment demonstrates how conditions have substantially changed since the adoption of the subject regulation and how the existing regulation is no longer appropriate or is inapplicable; and 6 Based upon public comment, the existing limit of only one open house directional sign is ineffective in directing traffic to open house locations. Additionally, the Town's existing sign regulations are vague in regulating several aspects of open house signs. 4. The extent to which the text amendment provides a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives. The proposed regulation amendments are intended to ensure safety, help protect property values, and ensure the aesthetic quality of the community. The proposed amendments also establish guidelines to protect adjacent properties and right-of-ways from the impacts and affects of open house signs. Therefore, Staff believes the proposed text amendments will facilitate and provide a harmonious, convenient, workable relationship among land use regulations consistent with the Town of Vail master plans and development objectives. Staff does have concerns about the potential negative affect of increasing the allowable number of off-site directional signs, as noted in criterion #2 above. 5. Such other factors and criteria the Commission and/or Council deem applicable to the proposed text amendment. VII. STAFF RECOMMENDATION The Community Development Department recommends the Planning and Environmental Commission forwards a recommendation of approval, with conditions, to the Vail Town Council for prescribed regulations amendments, pursuant to Section 11-3-3, Prescribed Regulation Amendment, Vail Town Code, to amend Section 11-7-10, Open House Signs, Vail Town Code, to allow for changes to the allowable quantity and location of open house signs, and setting forth details in regard thereto. Should the Planning and Environmental Commission choose to forward a recommendation of approval, with conditions, of this request; Community Development Department recommends the Commission pass the following motion: "The P/anning and Environmenta/ Commission forwards a recommendation of approva/ to the Vail Town Council, pursuant to Section 11-3-3, Prescribed Regulation Amendment, Vail Town Code, to amend Section 11-7-10, Open House Signs, Vail Town Code, to allow for changes to the allowable quantity and location of open house signs, and setting forth details in regard thereto. " Should the Planning and Environmental Commission choose to forward a recommendation of approval to the Vail Town Council for the proposed text amendment, the Community Development Department recommends the Commission recommends the following conditions: 1. "The number of allowed vehicular directiona/ open house signs shall remain limited to only one sign. " 7 Should the Planning and Environmental Commission choose to forward a recommendation of approval to the Vail Town Council for the proposed text amendment, the Community Development Department recommends the Commission makes the following findings: "Based upon the review of the criteria outlined in Section V/ of Staff's December 8, 2008, memorandum and the evidence and testimony presented, the P/anning and Environmenta/ Commission finds: 1. That the amendment is consistent with the applicab/e e/ements of the adopted goa/s, objectives and policies outlined in the Vail Comprehensive P/an and is compatib/e with the deve/opment objectives of the Town; and 2. That the amendment furthers the genera/ and specific purposes of the Sign Regulations outlined in Section 11-1-2, Purpose, Vail Town Code; and 2. That the amendment promotes the hea/th, safety, mora/s, and general we/fare of the Town and promotes the coordinated and harmonious deve/opment of the Town in a manner that conserves and enhances its natura/ environment and its established character as a resort and residential community of the highest quality. " VII. ATTACHMENTS A. Letter from Sarah Thorsteinson, Vail Board of Realtors 0 Attachment A Bill Gibson Town of Vail Coininunity Planning Departinent 75 Frontage Road South Vail, CO 81657 Dear Bill, December 2"d 2008 Thaiilc you for talcing the time to meet with Cynthia Kn�se and me this morning regarding options for a new open house sign policy. As you lalow, currently only two signs directing the public to an open house are permitted — one offsite and one at the property. While this code inade sense when Vail was a small village with only a few roads and properties, it poses great difficulty today in guiding potential buyers to a property that is open for them to tour. There are now hundreds of properties located on numerous side streets and courtyards that may need several directional signs to find. Vail REALTORS� hold open houses for two purposes. First, Open Houses are held on weelcends to help buyers find potential homes, and to help sellers better marlcet their properties. Secondly, open houses are held during the week for fellow brolcers so that they inay educate theinselves on what listings are available to potential buyers in Vail. Open Houses tend to be for a two-to three hour duration durii7g the day. For these reasoi7s, we suggest that the town adopt an open house sign policy that would allow REALTORS� to place directional signs at appropriate corners and turns to the listing. The language should allow REALTORS� to place signs up to an hour prior to the Open House and an hour following the conclusion of the Open House. We would also accept language that would encourage REALTORS� to talce all of their open house signs down by 8:00 P.M. on the day of the opei7 house. In turn, the Vail Board of REALTORS� will encourage its membership to strictly abide by the new open house sign policy. We loolc forward to our continued worlc with you over the next few weelcs. Please feel free to contact me if you have any fi�rther questioi7s. Sincerely, Sarah Thorsteinson Goveriunent Affairs Director Vail Board of REALTORS� 9 PLANNING AND ENVIRONMENTAL COMMISSION November 24, 2008 12:OOpm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Michael Kurz Scott Proper Sarah Paladino-Robinson Susie Tjossem Bill Pierce Rollie Kjesbo David Viele Training: 12:00 PM Town of Vail Economic Development Strategic Plan — Kelli McDonald — 30 minutes Putting the "E" back in the PEC - Functions and Duties of the PEC — Kristen Bertuglia — 30 minutes 1:00 pm 1. Lionshead Redevelopment Master Plan Presentation (Ever Vail) — George Ruther — 30 minutes 30 minutes 2. A request for a final review of a Conditional Use Permit, pursuant to 12-7D-2, Conditional Uses, Vail Town Code, to allow for a drive-up facility, located at 2111 North Frontage Road West, Suite A/Part of Lot 3, Vail Das Schone Filing 3 and setting forth details in regard thereto. (PEC080060) Applicant: Xpresso Drive-Thru Cafe, represented by Beth Levine Planner: Nicole Peterson ACTION: Approved, with conditions MOTION: Kjesbo SECOND: Viele VOTE: 6-0-0 1. The applicant shall obtain Design Review Board approval for the exterior changes to the building and signage. 2. The proposed signage shall maintain the character of the neighborhood and be consistent with the architectural scale and bulk of the Xpresso building, as determined by the Design Review Board. 3. The applicant shall obtain the Town Engineer's approval of the final traffic flow plan including but not limited to proposed pavement markings delineating the stacking lane and traffic direction and drive-way widths, in conjunction with the building permit. 4. The applicant shall obtain the Health Inspector's approval in conjunction with the building permit. 5. The applicant shall obtain the Building Official's approval thru an approved building permit prior to any construction on- site. 6. Any and all deviations or violations of the adopted conditions herein shall warrant and cause the re-evaluation of the conditional use permit by the Planning & Environmental Commission, pursuant to Chapter 12-16 Conditional Use Permits. Nicole Peterson gave a presentation per the Staff memorandum and a power point presentation as well. Beth Levine, architect, representing the applicant, gave a presentation stating that she and the applicant have been working diligently with the Town to resolve all the issues. She requested Page 1 that the Commission not regulate the hours of operation, as stated in proposed condition #3, page 5, in the Staff inemorandum. Bill Pierce asked if the applicant planned to provide outdoor seating for walk-up patrons. Ms. Levine, described the original plan to remove landscaping from the site, and provide an outdoor seating area. However, she explained the landscaping percentage, required by zoning, was short on-site, and therefore to remove landscaping would require a variance, which the applicant did not wish to pursue. Sarah Robinson-Palidino asked about the loss of parking spaces due to traffic flow. Beth Levine described that two parking spaces were to be removed, however the parking requirement is met (163 spaces required and 164 provided on-site). Michael Kurz asked how long the building was vacant. Ms. Levine guessed it had been not used as a drive up teller station for approximately 10+ years and was a drive thru ATM in recent years. Susie Tjossem stated concern about the traffic flow and asked if the stacking lane could be delineated with a line. Ms. Levine stated that she will work with staff on a proposal to direct traffic per the condition. Bill Pierce stated that he would like to see outdoor seating on-site and suggested that the applicant come back to Staff with a plan to provide the required landscaping in a different area of the site. He also stated disagreement with limiting the hours of operation. 20 minutes 3. A request for a final review for a variance from 12-6E-7, Height, Vail Town Code, pursuant to 12- 17, Variances, Vail Town Code, to allow for a building in excess of 33 feet in height, located at 2754 South Frontage Road West/Lot B, Stephens Subdivision, and setting forth details in regard thereto. (PEC080066) Applicant: Lorraine Howenstein, represented by Beth Levine Planner: Bill Gibson/Warren Campbell ACTION: Approved MOTION: Kjesbo SECOND: Viele VOTE: 5-1-0 (Pierce opposed) Warren Campbell gave a presentation per the Staff inemorandum. Beth Levine, architect, representing the applicant stated that this was an oversight as the foundation needed to raised one foot above the floodplain. Commissioner Pierce, asked for greater clarification on the history of the site. Mr. Campbell explained that in approximately 2003 or 2004 that FEMA performed a new study of Gore Creek and its floodplain and the results placed this lot and the adjacent lots almost completely within the flood plain. In 2005 the applicant, Staff, and FEMA worked together to develop an overall grading plan for the affected lots so that they would remain developable and not negatively affect the floodplain. The overall grading plan was approved by the PEC in July of 2008. The resulting discrepancy and cause for the variance request today was that the applicant did not calculate that the finished floor of here design needed to be one foot above the floodplain. Page 2 The Commissioners expressed their understanding and support for the request. Commissioner Pierce stated that he did not see the hardship. 30 minutes 4. A request for a work session to discuss prescribed regulation amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to Section 12-61-8, Parking and Loading, and Chapter 12- 10, Off Street Parking and Loading, Vail Town Code, to amend parking requirements for employee housing units and to clarify the parking requirements in the Housing (H) zone district, and setting forth details in regard thereto. (PEC080067) Applicant: Town of Vail Planner: George Ruther ACTION: Motion to Table to December 8, 2008 MOTION: Viele SECOND: Kjesbo VOTE: 6-0-0 George Ruther made a presentation per the staff inemorandum. Commissioner Pierce said he wants to know how other communities deal with this exact issue. He felt that flexibility was a benefit, and once it is codified, this benefit goes away. Most developers don't draw employee housing and then ask for relief. He said it would be helpful to have discussions before things get drawn to discuss how the parking will be dealt with within a project. Commissioner Kurz said that there are forces here. Do the parking requirements work? There are guidelines for each area, where if you are transit oriented development, you have lower guidelines. Perhaps we could have guidelines that break it down by dormitory, one bedroom, two bedroom, single family etc and based on location and desired occupant. The developer will provide a plan for parking, and if they deviate from general guidelines, they will have to provide additional amenities like sidewalks, bike parking, etc. We need to let the developer respond with a creative method that works for each project. They should also be able to provide shuttles or some other mechanism to provide transportation to the people who live there. If the parking comes first, on top of all other requirements, they may decide that's not what they want. George Ruther asked if it is possible to come up with a parking requirement for a dorm unit. Commissioner Kurz responded that per dormitory unit, you cannot have a single requirement because they have a wide variety of number of beds. Kurz said general guidelines are good, but then need to take into account the other factors like transit oriented development. Commissioner Tjossem asked if this came out of the Town Council discussion on redevelopment of Timber Ridge. She said a requirement might allow more measurable development. Isn't this helping make the housing affordable? George Ruther said that the Timber Ridge Advisory Committee is the impetus behind this request. As a developer, there needs to be clear and predicable expectations, and not just open-ended interpretation. Commissioner Viele said he looks at what makes sense and what is required/legal. He agrees that there needs to be flexibility in approval, but there has to be a minimum/maximum guideline that shows a threshold that needs to be met or that the Town considers to be adequate. Commissioner Kurz said that putting a requirement puts a limit on what can be built, and he said that developers need the ability to be creative. If we require it at all, it will not bring new solutions. Page 3 George Ruther asked if zero parking is an option if alternate means of transportation are provided. Commissioner Palladino said that no, it is not ok because the Town takes responsibility for the cars being somewhere else, like on the Frontage Road, at trailhead parking or displaced elsewhere in town. She said as much as no parking is great, it is not practical. The town is still rural and not dense enough, and there are no rental car places in the vicinity to serve as an alternative means of transportation. Commissioner Tjossem said that the seasonal workers are changing and are again switching from international back to domestic. There are many domestic laborers out of work and they are coming here, and like it or not they have cars. We cannot base this amendment on who we are attracting at a single point in time or who we would like to attract because it keeps changing. However, proximity to public transportation and alternate means of transportation to a building would be better to control the issue. Commissioner Pierce said guidelines need to be provided as a starting point. Chapter 10 of the Code provides closely defined requirements, but If its in a different location, the parking requirement is less. He said the Code needs to take into consideration some units that are a- typical. Perhaps need to add requirements for dormitory rooms or number of spaces "per pillow". He believes we need to have requirements so that people understand what is required from the start. Alternate housing opportunities should have their own section. George Ruther sought to clarify the comments he heard from the PEC. He said transit oriented development helps to reduce requirements from other places, such as transportation, etc. He said he was wondering if there are times when the transportation system goes underutilized. He said there may be opportunities to greater utilize infrastructure, including buses, sidewalks, bike paths, etc. Commissioner Kurz said that if the town had 24 hour bus service and you could live in the village, there could be a reduced need for cars. People however want cars to go other places. We can not ignore that. He said it would be good to take cars off the road with environmental sustainability in mind. George Ruther asked about parking for visitors. He asked if it's ok if visitors to the project do not have parking. He said this is included in the calculation for parking. The Commissioners said you need to provide visitor parking. Commisioner Viele said there needs to be an element of trust within the market. There needs to be parking provided that the developer will provide on their own. Commissioner Kjesbo said that each project is different, and with for-sale units, you need more parking. Commissioner Tjossem said that when a business owner has a building we don't want them to have the ability to say no parking. With Timber Ridge, she says the developer needs to understand what is required. Commissioner Kjesbo said there needs to be flexibility. Page 4 George Ruther said that developers tell the Town that they would like predictability. He said that is it clear at to distance from services, buses, etc. Commissioner Kjesbo said that in Solar Vail there was a parking plan that allowed flexibility. He said there is not enough parking in any building in Town was his perception. Commissioner Viele said that the Code is the worst case scenario, and that should be put into the pro-forma and anything allowed in less is a bonus. He said the question is whether that requirement should be different in the Housing District. George Ruther asked if the criteria are good for this type of development (ie Housing zone district), can they be expanded to other districts? Commissioner Viele said there is a provision in the Lionshead Redevelopment Master Plan that allows for flexibility from the Town Code. He said there should be flexibility written in. George Ruther asked if we want all the cars and parking that comes with development, but perhaps take another method, like transportation, etc. Do we want the outcome when we assess that parking? Should we be looking at other ways to address problem? Commissioner Kurz asked if a transportation plan is required. George Ruther said that there are aspects of a transportation plan in each project, but not in detail. If we rely solely on parking spaces as addressing transportation needs, perhaps we are not getting results we want. Commissioner Kurz said that if the units require parking, the developer will put that in the economic model. He said that location should help determine what your parking requirements are. George Ruther said there has been a paradigm shift where parking is very valuable but if you give people walkability, they may not need parking. Commissioner Kurz said it needs to be in conjunction with traffic flow considerations. Dominic Mauriello said that parking requirements could be established but then allow for diversions from that. Commissioner Kjesbo said that at Middle Creek, they charge for parking. On Timber Ridge there is a model with how many parking spaces. There is history to use to understand what parking requirements are. Commissioner Pierce asked about parking at Timber Ridge Nina Timm said there are 308 spaces for 198 units, and all are utilized. (It was later determined on December 2, 2008 that there are only 225 spaces on-site). She said you cant regulate the occupant but you have more people per units at Timber Ridge. Because of financing, you can limit occupancy but you don't have more than 2 people per unit at Middle Creek, driving it more than anything. Page 5 20 minutes 5. Report to the Planning and Environmental Commission of an administrative action approving a request for a minor amendment to SDD No. 39, Crossroads, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for modifications to the approved building plans for Solaris increasing commercial floor area, located at 141 and 143 Meadow Drive/Lot P, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC080068) Applicant: Solaris Property Owner, LLC, represented by Mauriello Planning Group, LLC Planner: Warren Campbell Warren Campbell gave a presentation including a report on a letter provided by Art Abplanalp, attorney representing the Vail Village Plaza Condominium Association. As many PEC members had not seen an administrative action with regard to an SDD the process was described in detail. He added that the applicant, in an attempt to take more time to resolve issues and concerns raised by the neighbors wished to drop from the administrative action the request to narrow the east-west pedestrian connection. Dominic Mauriello of the Mauriello Planning Group, representative of the applicant, said that the applicant has withdrawn the portion of the application that includes the narrowing of the tunnel. However, the rest of the application is as it appears in Staff's letter to the PEC. Commissioner Pierce said that there should not be a time consideration and wondered if the application should be called-up and reviewed in its entirety. Commissioner Viele said that the construction is at a point were this changes approved by Staff are timely and need to be acted on in the near term or end up costing multiple times more to construct. Art Alpanalp, representing the Vail Village Plaza Condominium Association, said that if the PEC is concerned about any of the issues, the PEC should call it up. The Association is concerned with the passageway which the Town master plan requires. If the applicant is eliminating element #3, he and his clients have no issue with what has been proposed. Commission Palladino said there is no need to call this up. She said that the PEC wants to give Staff the ability to approve items that are smaller in scale. There is a solution, and any significant changes will be required to come back to the PEC. Otherwise, she said the PEC asked for this type of procedural administrative approval on minor elements. Commissioners Tjossem, Viele, Kjesbo, and Kurz stated that they did not believe this need to be called up. Commissioner Pierce has concern about the southwest corner, with the ability to look through the arcade on the southwest corner. After discussion there was no motion made for a call up allowing Staff's administrative action to stand as amended on the record. 6. Approval of November 10, 2008 minutes MOTION: Viele SECOND: Kjesbo VOTE: 6-0-0 7. Information Update Reminder of December 2, 2008, joint work session with Town Council in the evening Page 6 8. Adjournment MOTION: Kurz SECOND: Kjesbo VOTE: 6-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published November 21, 2008, in the Vail Daily. Page 7 � � o�� HO � � � � � o W t� U �+ O O O �+ h o �i � a� O ?'�o�� i.i � Q � � �" � ��o�� U � � � � � �� '� � `� > � � � �b � � � � � .... �, -o E"�b�� >, o .a�� o a� �'� U '^' '� Q� �� .,.., .� � � �� >��.a� � � � � � N cct � m �+ � � N W � � a" '�' 4-+ p i-" s�.+ �°�'�� L.," .�' •a.�^.� C). � N � 0 X '� �..� O U � � � � � t/] • .�-� x ,� -d � � a �. �' � � 3 4; • .fl � -d�� „ a>,.� a-� � a�i � a�i � � � � � a�� ,� -d ,� � 3 +� � � � � � � � � � �� a.�3�� a� m o � � � >, ,a? :t? � 'ti > �� 3 a � � �O• � ��-+ 4~ � �� O O'�,� TJ � � � i.�, O � N ' y:, � � � r�. ¢, � rs..c o ,� � � a' � o s-� s..� 'G ? � �`o o � a��a� i%� 3 V bA'-� � � .� � 0 6�i � � � W � � y � b � O O U s� d b � � tn a ++ Rt � � � 0 y c 0 � � y .� s. w � C O � � � a�n L a� > b C� � an � b � a � v u � � C � � �' •i�r �� a A °: ✓' � ,� o E� � � � � N •c� -fl 3 � � � � �' .b � � � 0 0 � o .� � .� � � Qi � � � � cci � � N b�A � � � � ,� '� � � 'C � � � ,� O .� � � � .� 3 � v � � � �, o � _� � > O � b 0 o �� a� c, s3. � �, � � o 4.i b�A � � � � � � � � � b � 't7 H v b C� � � 0 N � � .� a� � � .� � a� U O � b � � 4-i O O .� � � � m � a� � � � 'C � � 0 0 N � N � b � � b � � �. N � "C7 cci � � 0 � � .� � � � 0 0 N � N ti "C7 � � b � d) � a a�i � � 0 0 N � N � a� � a� Q 0 � b � � � � � � � O � � � a� � � � � � 0 i�r N 3 � � � � 3 .� � � � � O � �, 0 0 U � 0 � � N � W � O � O U � � O 4-i ^C7 � .� U � � � 0 � � � � w° � � 0 3 � � � b N ..o .� 0 � � � Jv v vb�'\ � � OO � U � � ��f �b"d S�,P.��n�'� i f ,.O > � �a s �, :� �� r, � 0 N rl � � � � z �: .� N � O .� � .� 0 U A � Friday, December 5, 2008 PLANNING AND ENVIRONMENTAL COMMISSION , December 8, 2U08 , 1:OOPm TOWN COUNCIL CHAMBERS / PUBLIC WE�COME 75 S. Frontage Road - Vail, Colorado, 8165? 4ESENT MEMBERSABSENT i2, 923, 934, 953 and 1031 South Frontage Road West �arking structure, 241 East Meadow Drive r final review for an amendment to an approved devetopment plan, pursuant to 12-9C-5, Development Standards, Vaii Town Code, to allow for �r parking at the Vail Mountain School, located at 3000 800th Falis Road/Lott2, 81ock 2, Vail Viliage Fling 12, and setting forth details in regard D80070) I Mountain School, represented by Ro6ert Fitz �le Peterson , OND: VOTE: r a final recommendation to the Vail Town Council, pursuant to 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment ir amendments to the Lionshead Redevelopment Master Pian to incorporate the property known as Gien Lyon Office 8uilding into the Lionshead �t Master Plan Study Area and create site specific recommendations, located at 1000 S Frontage Rd/ Lot 54, Cascade Subdivision, and setting •egard thereto. (PEC080069) � Lyan Office Buildi�g ' ' de Petersan � �ND: VOTE: a work session for a review of a major exterior alteration, pursuant to Section 12-7H-7, EMerior Alterations or Modifications; and requests for con- mits, pursuant to Section 12-7H-2, Permitted and Conditional Uses, Basement or Garden Level; Section 12-7H-3; Permitted and Conditionai Us- ir Street Level; 12-7H-4, Permitted and Conditionai Uses; Second Floor and Above, Vaii Town Code, to allow tor the redeveloPment of the Ever- iih dwelling units, accommodation units, and conterencefaciliUes and meeting rooms on the basement or garden level, muiti-tamily dwelling units, i units and conference facilities and meetings rooms on the first flbor or street level, and a fractional fee clu6 on the second fioor and above, lo- uth Frontage Road WestlL'ot 2, Block 7, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC080069, PEC080072) Development, represented by TJ Brink el Friede . )ND: VOTE: a finai recommendation to the Vail Town Council of proposed amendments fo the Vail Village Master Plan, pursuant to Section VIII-B, Adoption, Amendments, Vaii Village Master Pian, to amend Sub-area ; 4, Transportation Center, to allow for a mixed-use development on the south side of parking structure, Iocated at 247 East Meadow Drive/Parts of Tracts B and C, Vaii Village Filing 1(a compiete description is availabie at the elopment Department upon request), and setting torth details in regard thereto. (PEC080015) iph Development, LLC, represented by Rick Pylman 'ge Ruther �ND: VOTE: i work session for a review of a preliminary plan for a major subdivision, pursuant to Chapter 13-3, Major SubcLvision, Vaii Town Code, to allow of two �ots for the redevelopment of the properties known as "Ever Vail" (West Lionshead), located at 862, 923, 934, 953, and 1031 South West, and the South Frontage Road West right-of-way/Unplatted (a complete legal description is available for inspection at the Town of Vail �lopment Department), and setting forth details in regard thereto. (PEC080062) ' lesorts, represented by Mauriello Planning Group, LLC � m Campbell . i ND: VOTE: i final recommendation for prescribed regulation amendments, pursuant to section 12-3-7, Amendment, Vail Town Code, to amend Chapter Housing, Vaii Town Code, to establish regulations for an Employee Housing Unit Exchange Program, and setting forth details in regard thereto. of Vail, represented by the Vail Local Housing Authority immBill Gibson VD:VOTE: final recommendation for prescribed regulation amendments, pursuant to Section 1 Y-3-3, Prescribed Regulation Amendment, Vail Town Code, i 11-7-10, Open House Signs, Vail Town Code, to allow tor changes to the allowable quantity and location of open house signs, and setting torth hereto. 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(PEC080009) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell A request for a final review of a preliminary plan for a major subdivision, pursuant to Chapter 13-3, Major Subdivision, Vail Town Code, to allow for the creation of two lots for the redevelopment of the properties known as "Ever Vail" (West Lionshead), located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West right-of-way/Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080062) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell A request for final review of conditional use permits, pursuant to Section 12-71-5, Conditional Uses: Generally (On All Levels Of A Building Or Outside Of A Building), Vail Town Code, to allow for the development of a public or private parking lot (parking structure); a vehicle maintenance, service, repair, storage, and fueling facility; a ski lift and tow (gondola), within "Ever Vail" (West Lionshead), located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West right-of- way/Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080063) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell A request for a final review of major exterior alterations, pursuant to Section 12-71-7, Exterior Alterations or Modifications, Vail Town Code, to allow for the redevelopment of the area known as "Ever Vail" (West Lionshead), with multiple mixed-use structures including but not limited to, multiple-family dwelling units, fractional fee units, accommodation units, employee housing units, office, and commercial/retail uses, located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West right-of-way/Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080064) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell A request for a final recommendation to the Vail Town Council for prescribed regulation amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-10-19, Core Areas Identified, Vail Town Code, to amend the core area parking maps to include "Ever Vail" (West Lionshead) within the "Commercial Core" designation, and setting forth details in regard thereto. (PEC080065) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell A request for a final recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to 12-3-7, Amendments, Vail Town Code, to allow for a rezoning of properties from Arterial Business District and unzoned South Frontage Road West right-of-way which is not zoned to Lionshead Mixed Use-2, properties known as "Ever Vail" (West Lionshead), located at 953 and 1031 South Frontage Road West and South Frontage Road West right-of-way, (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC08-0061) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell A request for final review for an amendment to an approved development plan, pursuant to 12-9C-5, Development Standards, Vail Town Code, to allow for temporary skier parking at the Vail Mountain School, located at 3000 Booth Falls Road/Lot12, Block 2, Vail Village Filing 12, and setting forth details in regard thereto. (PEC080070) Applicant: Vail Mountain School, represented by Robert Fitz Planner: Nicole Peterson A request for a final review of a major exterior alteration, pursuant to Section 12-7H-7, Exterior Alterations or Modifications; and requests for conditional use permits, pursuant to Section 12-7H-2, Permitted and Conditional Uses, Basement or Garden Level; Section 12-7H-3, Permitted and Conditional Uses, First Floor or Street Level; 12-7H-4, Permitted and Conditional Uses; Second Floor and Above, Vail Town Code, to allow for the redevelopment of the Evergreen Lodge, with dwelling units, accommodation units, and conference facilities and meeting rooms on the basement or garden level, multi- family dwelling units, accommodation units and conference facilities and meetings rooms on the first floor or street level, and a fractional fee club on the second floor and above, located at 250 South Frontage Road West/Lot 2, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC080033, PEC080072) Applicant: HCT Development, represented by TJ Brink Planner: Rachel Friede A request for a final recommendation to the Vail Town Council, pursuant to 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, for amendments to the Lionshead Redevelopment Master Plan to incorporate the property known as Glen Lyon Office Building into the Lionshead Redevelopment Master Plan Study Area and create site specific recommendations, located at 1000 S Frontage Rd/ Lot 54, Cascade Subdivision, and setting forth details in regard thereto. (PEC080069) Applicant: Glen Lyon Office Building Planner: Nicole Peterson A request for a final recommendation for prescribed regulation amendments, pursuant to section 12-3-7, Amendment, Vail Town Code, to amend Chapter 12-13, Employee Housing, Vail Town Code, to establish regulations for an Employee Housing Unit Exchange Program, and setting forth details in regard thereto. (PEC080071) Applicant: Town of Vail, represented by the Vail Local Housing Authority Planner: Nina Timm/Bill Gibson A request for a final recommendation for prescribed regulation amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 11-7-10, Open House Signs, Vail Town Code, to allow for changes to the allowable quantity and location of open house signs, and setting forth details in regard thereto. (PEC080073) Applicant: Town of Vail Planner: Bill Gibson A request for a final recommendation to the Vail Town Council of proposed amendments to the Vail Village Master Plan, pursuant to Section VIII-B, Adoption, Extensions, and Amendments, Vail Village Master Plan, to amend Sub-area #4, Transportation Center, to allow for a mixed-use development on the south side of the Vail Village parking structure, located at 241 East Meadow Drive/Parts of Tracts B and C, Vail Village Filing 1(a complete description is available at the Community Development Department upon request), and setting forth details in regard thereto. (PEC080015) Applicant: Triumph Development, LLC, represented by Rick Pylman Planner: George Ruther The applications and information about the proposals are available for public inspection during office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call 970-479-2138 for additional information. Sign language interpretation is available upon request, with 24-hour notification. Please call 970-479-2356, Telephone for the Hearing Impaired, for information. Published November 23, 2008, in the Vail Daily. � C'� 0 � �� O � x '� N � O < A a' � K i�+ N O F-+ �+ �,�dys N �O � n � �° O � �'j��0 L Z w o � � ~ w rG �--� C � o � � � N � � a � � � N � � �' � � 0 �n a� � � � � � � 0 � � - - � � � � N � a w- � i�. � � N W N O 0 � O R' � � � C �� v � K � C. Vi y' i� O � � � n � b � t�. � (fq � A� S�. 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