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Home My WebLink About2010-0208 PECPLANNING AND ENVIRONMENTAL COMMISSION February 8, 2010 1:OOpm T�N�V OVAIL TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Site Visits: West Vail Fire Station — 2399 North Frontage Road 45 minutes A request for a work session to discuss a conditional use permit, pursuant to Section 12 -9C -3, Conditional Uses, Vail Town Code, to allow for the construction of public buildings and grounds (West Vail fire station), located at 2399 North Frontage Road /Parcel A, Resub of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC090019) Applicant: Town of Vail Planner: Bill Gibson ACTION: MOTION: SECOND: VOTE: 90 minutes 2. A request for a work session on a major exterior alteration, pursuant to Section 12 -71 -7, Exterior Alterations or Modifications, Vail Town Code, to allow for the redevelopment of the area known as "Ever Vail" (West Lionshead), with multiple mixed -use structures including but not limited to, multiple - family dwelling units, fractional fee units, accommodation units, employee housing units, office, and commercial /retail uses, located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West rig ht -of- way /Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080064) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: MOTION: SECOND: VOTE: 5 minutes 3. A request for a work session on a proposed Development Plan, pursuant to section 12- 61 -11, Development Plan Required, Housing Zone District, to allow for the redevelopment of a five (5) acre portion of the Timber Ridge Village Apartments, with up to 352 new deed - restricted employee housing units, located at 1280 North Frontage Road/ Lots C1 -05, Lions Ridge Subdivision, Filing No. 1, and setting forth details in regard thereto. (PEC090038) Applicant: Timber Ridge Affordable Housing Committee Planner: George Ruther ACTION: Table to February 22, 2010 MOTION: SECOND: VOTE: 5 minutes 4. A request for a final recommendation for the adoption of the Frontage Road Lighting Master Plan, an element of the Vail Transportation Master Plan, and setting forth details in regard thereto. (PEC090014) Applicant: Town of Vail, represented by Tom Kassmel Planner: Bill Gibson ACTION: Tabled to February 22, 2010 MOTION: SECOND: VOTE: Page 1 5 minutes 5. A request for a work session to discuss prescribed regulations amendments, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to Title 12, Zoning Regulations, Vail Town Code, and setting forth details in regard thereto. (PEC090017) Applicant: Town of Vail Planner: Rachel Friede ACTION: Table to February 22, 2010 MOTION: SECOND: VOTE: 5 minutes 6. A request for final review of conditional use permits, pursuant to Section 12 -71 -5, Conditional Uses: Generally (On All Levels Of A Building Or Outside Of A Building), Vail Town Code, to allow for the development of a public or private parking lot (parking structure); a vehicle maintenance, service, repair, storage, and fueling facility; a ski lift and tow (gondola), within "Ever Vail" (West Lionshead), located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West rig ht -of- way /Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080063) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to February 22, 2010 MOTION: SECOND: VOTE: 5 minutes 7. A request for a final recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to 12 -3 -7, Amendment, Vail Town Code, to allow for a rezoning of properties from Arterial Business District and unzoned South Frontage Road West right -of -way which is not zoned to Lionshead Mixed Use -2, properties known as "Ever Vail" (West Lionshead), located at 953 and 1031 South Frontage Road West and South Frontage Road West right -of -way, (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080061) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to February 22, 2010 MOTION: SECOND: VOTE: 5 minutes 8. A request for a final review of a variance from 12- 71 -14, Site Coverage, Vail Town Code, pursuant to Chapter 12 -17, Variances, to allow for additional site coverage below grade, within "Ever Vail" (West Lionshead), located at 934 (BP Site), 953 (Vail Professional Building), 1031 (Cascade Crossing) S. Frontage Road / Unplatted; 862 (VR Maintenance Shop) and 923 (Holy Cross Lot) S. Frontage Road / Tracts A and B, S. Frontage Road Subdivision; 1000 (Glen Lyon Office Building) S. Frontage Road / Lot 54, Glen Lyon Subdivision (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC090035) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to February 22, 2010 MOTION: SECOND: VOTE: 5 minutes 9. A request for a final recommendation to the Vail Town Council for a proposed major amendment to Special Development District No. 4, Cascade Village, pursuant to Article 12 -9A, Special Development District, Vail Town Code, to allow for the removal of the Glen Lyon Commercial Site, Development Area D, (Glen Lyon Office Building) from the District for incorporation into the properties known as "Ever Vail" (West Lionshead), located at 1000 S. Frontage Road West /Lot 54 Glen Lyon Subdivision, and setting forth details in regard thereto. (PEC090036) Page 2 Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to February 22, 2010 MOTION: SECOND: VOTE: 5 minutes 10. A request for a final recommendation to the Vail Town Council for prescribed regulations amendments to Title 12, Zoning Regulations and Title 14, Development Standards, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to provide regulations that will implement sustainable building and planning standards, and setting forth details in regard thereto. (PEC090028) Applicant: Town of Vail Planner: Rachel Friede ACTION: Table to February 22, 2010 MOTION: SECOND: VOTE: 11. Approval of January 25, 2010 minutes MOTION: SECOND: VOTE: 12. Information Update Joint work session with the Vail Town Council on February 22, 2010 13. Adjournment MOTION: SECOND: VOTE: The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479 -2138 for additional information. Sign language interpretation is available upon request with 24 -hour notification. Please call (970) 479 -2356, Telephone for the Hearing Impaired, for information. Community Development Department Published February 5, 2010, in the Vail Daily. Page 3 MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: February 8, 2010 SUBJECT: A request for a work session to discuss a conditional use permit, pursuant to Section 12 -9C -3, Conditional Uses, Vail Town Code, to allow for the construction of public buildings and grounds (fire station), located at 2399 North Frontage Road West /Parcel A, Resub of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC090019) Applicant: Town of Vail, represented by VAg and Belford Watkins Group Planner: Bill Gibson SUMMARY The applicant, the Town of Vail, is requesting a work session to discuss a conditional use permit, pursuant to Section 12 -9C -3, Conditional Uses, Vail Town Code, to allow for the construction of public buildings and grounds (fire station), located at 2399 North Frontage Road /Parcel A, Resub of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. The Community Development Department recommends the Planning and Environmental Commission listens to the presentation by the applicant, provides feedback, and then tables this item to its February 22, 2010, public hearing for further discussion. II. DESCRIPTION OF THE REQUEST The applicant, Town of Vail, is proposing to construct a new fire station at 2399 North Frontage Road West, the former Wendy's Restaurant parcel. This property is located within the General Use (GU) District. Pursuant to Section 12 -9C -5, Development Standards, Vail Town Code, the allowable development standards in the General Use District are established by the Planning and Environmental Commission during the review of a conditional use permit application. The applicant is requesting a work session with the Planning and Environmental Commission to present, discuss, and receive feedback on the latest design scenario recommended by the West Vail Fire Station Committee. This scenario involves a fire station building with three fire trucks bays (two drive - through and one back -in), administrative offices, training rooms, on -duty staff residence quarters, and fire academy residence quarters. A vicinity map (Attachment A), the Chamonix Master Plan Neighborhood Block Preferred Option (Attachment B), conceptual development standards (Attachment C), and conceptual architectural plans (Attachment D) have been attached for reference. III. BACKGROUND In 2002, the Town of Vail acquired the adjacent Chamonix Parcel in West Vail for the purpose of constructing a fire station and employee housing. In 2007, the Town of Vail acquired the subject site adjacent to the Chamonix Parcel, based upon a determination that this site was a more optimal location for a new West Vail fire station than the Chamonix Parcel. In November, 2008, the Town of Vail rezoned the subject site from Commercial Core 3 District to General Use District through Ordinance No. 26, Series of 2008. In January, 2009, the Vail Town Council adopted the Chamonix Master Plan. The master plan established the Neighborhood Block scenario as the preferred option for future employee housing on the Chamonix Parcel and a new fire station on the subject site. In January, 2009, the Town of Vail issued a request for proposals (RFP) for the design of a new fire station on the subject site. The Town selected a consulting team that is now designing the new fire station. The on -going design development process includes the involvement of a West Vail Fire Station Committee composed of the consulting team, members of the public, and Town Staff. On June 22, 2009, the Planning and Environmental Commission held a work session to discuss the preliminary design options /scenarios being considered by the West Vail Fire Station Committee. In general, the various scenarios being considered by the Committee at that time involved a building with three fire trucks bays, offices, training and conference rooms, on -duty staff residence quarters, and fire academy residence quarters. On February 3, 2010, the Design Review Board held a conceptual review of the most recent fire station design concepts. The Board was generally supportive of the overall design direction. The Board directed the applicant continue using natural exterior building materials such as stone, rather than exploring alternative materials like decorative concrete. IV. APPLICABLE PLANNING DOCUMENTS Title 12, Zoning Regulations, Vail Town Code (in part) ARTICLE 12 -9C: GENERAL USE DISTRICT Section 12 -9C -5: Development Standards: A. Prescribed by Planning and Environmental Commission: In the General Use District, development standards in each of the following categories shall be as prescribed by the planning and environmental commission: 1. Lot area and site dimensions. 2. Setbacks. 3. Building height. 4. Density control. 5. Site coverage. 6. Landscaping and site development. 7. Parking and loading. 2 B. Reviewed by Planning and Environmental Commission: Development standards shall be proposed by the applicant as a part of a conditional use permit application. Site specific development standards shall then be determined by the planning and environmental commission during the review of the conditional use request in accordance with the provisions of chapter 16 of this title. CHAPTER 12 -16: CONDITIONAL USES PERMITS ( part) Section 12 -16 -1: Purpose; Limitations: In order to provide the flexibility necessary to achieve the objectives of this title, specified uses are permitted in certain districts subject to the granting of a conditional use permit. Because of their unusual or special characteristics, conditional uses require review so that they may be located properly with respect to the purposes of this title and with respect to their effects on surrounding properties. The review process prescribed in this chapter is intended to assure compatibility and harmonious development between conditional uses and surrounding properties in the Town at large. Uses listed as conditional uses in the various districts may be permitted subject to such conditions and limitations as the Town may prescribe to insure that the location and operation of the conditional uses will be in accordance with the development objectives of the Town and will not be detrimental to other uses or properties. Where conditions cannot be devised, to achieve these objectives, applications for conditional use permits shall be denied. A. Factors Enumerated: Before acting on a conditional use permit application, the planning and environmental commission shall consider the following factors with respect to the proposed use: 1. Relationship and impact of the use on development objectives of the town. 2. Effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facilities needs. 3. Effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking areas. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. 5. Such other factors and criteria as the Commission deems applicable to the proposed use. 6. The environmental impact report concerning the proposed use, if an environmental impact report is required by chapter 12 of this title. Chamonix Master Plan (in part) "The master plan is intended to be used as the development guide for the Chamonix Master Plan Area. The plan identifies the location for the fire station and the employee housing.... Locating the fire station on the southern edge of the property also locates this more commercial type use farthest from residential development. " "The fire station design shown in the Neighborhood Block scheme was the consensus alternative of the Fire District staff and the Advisory Committee. The building foundation itself provided retention of the steep slopes to the north of the site, and thereby offered the most cost effective design. " 3 "The main access street, which gained access to the site from Chamonix Road, bisected the site... The main street passed through the development to the fire station site. While access to the fire station was intended to be limited, this configuration allowed for dual points of access to the site, thus alleviating traffic congestion. " The Neighborhood Block scheme recommends 26 fire station parking spaces. V. DISCUSSION ITEMS • Chamonix Master Plan Compliance The Chamonix Master Plan recommends a fire station be constructed on the former Wendy's Restaurant site. The plan recommends the fire station building be located on the southwestern portion of the site, and that a street be constructed east of the station to connect the future employee housing to the South Frontage Road. The preferred Neighborhood Block Option site plan has been attached for reference (Attachment B). The applicant is proposing a fire station building and through street in the general locations recommended by the master plan. The design development process for the fire station has resulted in a proposed building that differs in orientation and layout from the concept building shown on the master plan diagram. The proposed fire station has a more east -west orientation than the north -south oriented building in the master plan. Two of the three proposed fire station truck bays are drive through style, rather than all three bays being back -in only as shown in the master plan diagram. The applicant believes the proposed fire station building and street designs are in keeping with the intent of the Neighborhood Block Preferred Option. The applicant requests the Commission provides feedback concerning the proposed fire station plan and its compliance with the Chamonix Master Plan. • Proposed Development Standards As noted above, the development standards in the General Use District are not prescribed by the Town's Zoning Regulations, but instead are established by the Planning and Environmental Commission. The Commission shall establish the following standards for the proposed fire station: 1. Lot area and site dimensions 2. Setbacks 3. Building height 4. Density control 5. Site coverage 6. Landscaping and site development 7. Parking and loading The applicant requests the Commission provides feedback concerning the proposed development standards outlined in Attachment C. The zone districts adjacent to the fire station site include the Heavy Service, Housing District, and Two - Family Primary /Secondary District. The following is a summary of the development standards allowed in those districts: 0 Included in Attachment C is an analysis of the proposed parking for the new fire station. Staff researched the parking requirements that other communities have applied to fire stations. Few communities have codified parking standards, so the parking requirements for fire stations are often established on a case -by -case basis. Of the 17 cities and counties found to have prescriptive standards, the majority require parking at a rate of 1 space per employee. Some communities required parking at a rate of 1 space per two employees, but required an additional specific number of spaces (typically three additional spaces). In addition to the three truck bays, the applicant is currently proposing 26 surface parking spaces based upon the anticipated staffing (shift, residents, and administration) and operational needs of the new fire station. The applicant requests the Commission provides feedback concerning the proposed methodology of establishing the parking standards for the new fire station. VI. STAFF RECOMMENDATION The Community Development Department requests the Planning and Environmental Commission asks questions about the proposed fire station and provides the applicant with initial feedback or direction. The Community Development Department recommends the Planning and Environmental Commission tables this item to its February 22, 2010, public hearing for further discussion. Should the Planning and Environmental Commission choose table this request, Staff recommends the Commission pass the following motion: "The Planning and Environmental Commission tables the request for a final review of a conditional use permit, pursuant to Section 12 -9C -3, Conditional Uses, Vail Town Code, to allow for the construction of public buildings and grounds (fire station), located at 2399 North Frontage Road /Parcel A, Resub of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto, to the Commission's February 22, 2010, hearing. " VII. ATTACHMENTS A. Vicinity Map B. Chamonix Master Plan Neighborhood Block Preferred Option C. Conceptual Development Standards D. Conceptual Plans 5 Heavy Service Housing Primary /Secondary (Shell gas station) (Chamonix site) (adjacent residences) Setbacks (min) 20 ft. 20 ft. or per 20 ft. front PEC 15 ft. sides & rear Building Height (max) 38 ft. sloped per PEC 33 ft. sloped 35 ft. flat 30 ft. flat Site Coverage (max) 75% of lot 55% of lot or 20% of lot per PEC Landscaping (min) 10% of lot 30% of lot or 60% of lot per PEC Included in Attachment C is an analysis of the proposed parking for the new fire station. Staff researched the parking requirements that other communities have applied to fire stations. Few communities have codified parking standards, so the parking requirements for fire stations are often established on a case -by -case basis. Of the 17 cities and counties found to have prescriptive standards, the majority require parking at a rate of 1 space per employee. Some communities required parking at a rate of 1 space per two employees, but required an additional specific number of spaces (typically three additional spaces). In addition to the three truck bays, the applicant is currently proposing 26 surface parking spaces based upon the anticipated staffing (shift, residents, and administration) and operational needs of the new fire station. The applicant requests the Commission provides feedback concerning the proposed methodology of establishing the parking standards for the new fire station. VI. STAFF RECOMMENDATION The Community Development Department requests the Planning and Environmental Commission asks questions about the proposed fire station and provides the applicant with initial feedback or direction. The Community Development Department recommends the Planning and Environmental Commission tables this item to its February 22, 2010, public hearing for further discussion. Should the Planning and Environmental Commission choose table this request, Staff recommends the Commission pass the following motion: "The Planning and Environmental Commission tables the request for a final review of a conditional use permit, pursuant to Section 12 -9C -3, Conditional Uses, Vail Town Code, to allow for the construction of public buildings and grounds (fire station), located at 2399 North Frontage Road /Parcel A, Resub of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto, to the Commission's February 22, 2010, hearing. " VII. ATTACHMENTS A. Vicinity Map B. Chamonix Master Plan Neighborhood Block Preferred Option C. Conceptual Development Standards D. Conceptual Plans 5 Attachment A LL two ,D -; - ta * x W Co LL At Co - Vf ¢ 2 8 u, LL Ai �4L `CL A l CA • M1, M , pfpJ � pp - 'E.l 'p " MiA 9 Attachment B t !' -, r- It I v �,,1 ", �.� � ___%__ ;,/ I - --------- _ a Al Lu Z W \ �� L � _, N, .' ILL 7 l yy Q �� CL 1 \1 t N m g r 1 p M C f m R t !' -, r- It I v �,,1 ", �.� � ___%__ ;,/ I - --------- _ a Al Lu Z W \ �� L � _, N, .' ILL 7 l yy Q �� H N m g p M C N R • = s c� t !' -, r- It I v �,,1 ", �.� � ___%__ ;,/ I - --------- _ a Al Lu Z W \ �� L � _, N, .' ILL 7 VAg, Inc. Architects & Planners Vail Fire and Emergency Services Station #3 Parking Narrative The following minimum number of 26 parking spaces was determined, reviewed and approved by the Station task forces and the Town of Vail public works and community development departments. The amount was determined based upon the number of users and existing vehicles owned by the TOV fire department and the following rationale: Type of User Quantity Remarks Residents 12 total of 12 residents, but 2 are always stationed at other locations, they will be bringing their gear with them and thus in most instances will be using their car Shift 3 4 members of each shift, 1 of the 4 is always a resident Administration 5 4 current administration positions, but would like to plan 1 additional space for a future operations or administration position EM vehicles 2 3 current trucks (includes Wildland truck), 1, Wildland truck, is used full time by staff and not parked at any of the fire stations Public 3 there is no community room and therefore the day to day public will be limited to those having a meeting with the department, 1 will be designated as a fuel efficient parking space Accessible space 1 1 required Total: 26 outdoor spaces Type of Vehicle Quantity Remarks Engine 1 located in engine bay Ladder Truck 1 located in engine bay Police Com Van 1 located in engine bay Hazmat Trailer 0 1 to be located at Main Vail station Hospital Trailer 0 1 but it is not TOV fire departments equipment, TOV public works to review with hospital to have it moved from public works Spare Engine 0 1 to be located at East Vail station W Kt� VAg, Inc. Architects & Planners Vail Fire and Emergency Services Station #3- Material Options: Alternatives may be provided to all proprietary specifications below assuming equal quality and design intent. Preferred Option (Pending Cost Analysis): Base and Entries: Stone: Thin real stone veneer- Kiamichi — Robinson Brick —rough faced exposed (or match Design Consultant's sample) Banding: Stone: Thin real stone veneer — Kiamichi — Robinson Brick — honed side exposed (or match Design Consultant's sample) Siding: Metal: Metal Sales — Ribbed in rust finish Roof and Soffit: Berridge, standing or flat seam, in `buckskin' or `zinc grey' or Metal Sales `burnt slate' or `charcoal' Windows: Kawneer 45 IT series, black (Red at Bay Doors) at lower levels Milgard fiberglass at all other locations, black Towers (Hose /Stair): Steel: Zahneer — Pre - Weathered Telluride finish Railings/Misc Steel: Metal- painted black finish Alternative Option Materials to be shown to DRB to confirm possibilities if preferred scheme does not meet budget: Base and Entries: CMU: County Materials, Castle rock with banding or Boss Impress with banding or similar product. (Note: several of their products come in thin veneers also so it may be possible to keep wall systems the same) Banding: Integral with the CMU unit Siding: Metal: Centria metal wrap 2 wall system -Series CS -260 Roof and Soffit: Same as above Windows: Milgard fiberglass, black (Red at Bay doors) Towers (Hose /Stair): CMU: County Materials, Castle rock with banding or Boss Impress with banding (to match base and entries) Railings/Misc Steel: Same as above Alternatives to be discussed: Hardi -board siding j(rr t tj El l ( E[ !� �'' !``- fife w - I 1 ! \ l • 1 ; 1 1 1 I 1 1 1 1 1 1 ; t l • 1 \ 1 1 1 l • 1 i 1 � 1 : \ 1 1 • Kg 1 ; 6 1 1. s Q ivawLioeuv U . e g � �1 z 0 F V 7 N Z 0 U K 0 F 0 Z m J J z A ' � n � 0 Z N A C 0 0 Z �1' `f ( if(i' is:j �- i �1' z 0 0 z n 0 Z N A C Q 0 Z • e � 1'. 1' 1� + 1' 3 4 Z O O A n 0 Z A C O O Z e� N I �a a _ — . �..., . ,,•, � | ■! | ,� §! �| R ; {` ' 999 }! § | || IIH 2! ��| |�)0 3 |�_!)$$)»$ :l> {` ' 999 }! �- 2! /[.jGgj� |�)0 3 |�_!)$$)»$ , - qa �$ ` �``` ~ ®�( /q ƒp,d� |t Iii )� /]� )� |\qI ° | |#� | ! §® fi h`�| ,I |q§ �C ...... a ...... s= — -,E.E .� � [.° ! . 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A n� 'g 8 a _ alga — izs�� ' e� aas °fill mmz@| | / § §! : � r . r ,; , , , 4[ ! 1 r 1 ' A 2 A `— d {9 A � F A 4 A 6 ° ii� 7� F _ 5 ie� ® �,wy dWrf iivrt. uc r �T v v i MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: February 8, 2010 SUBJECT: A request for a work session on a major exterior alterations, pursuant to Section 12 -71 -7, Exterior Alterations or Modifications, Vail Town Code, to allow for the redevelopment of the area known as "Ever Vail" (West Lionshead), with multiple mixed -use structures including but not limited to, multiple - family dwelling units, fractional fee units, accommodation units, employee housing units, office, and commercial /retail uses, located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West rig ht -of- way /Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080064) Applicant: Vail Resorts Development Company, represented by Thomas Miller Planner: Warren Campbell SUMMARY The applicant, Vail Resorts Development Company, represented by the Mauriello Planning Group, LLC, is requesting a work session with the Planning and Environmental Commission to answer several questions raised during the circulation presentation on January 11, 2010, and to begin discussion on public spaces, plazas, and venues. The applicant will also cover the proposed improvements to Red Sandstone Creek and the at -grade land uses and programming. The work session will conclude with a presentation on the commercial Market Study prepared by Ford Frick of BBC Research and Consulting. This work session is the continuance in what is planned to be a series of work sessions regarding various aspects and topics with regard to the Ever Vail project. The Ever Vail project is the proposed creation of a new portal to Vail Mountain on approximately 12.2 acres. Developments of this extent warrant a complete understanding of many interconnected aspects. Staff and the applicant hope that through a series of work sessions that a greater understanding of the project and its impacts, both positive and negative will be ascertained, thus aiding in the review of the various applications and their associated criteria and findings. As this is a work session and the Planning and Environmental Commission is not being asked to reach any conclusions, Staff has not provided any recommendations at this time. Staff and the applicant request that the Planning and Environmental Commission participates in the presentation and tables this application to the February 22, 2010, public hearing. DESCRIPTION OF REQUEST The applicant, Vail Resorts Development Company, represented by the Mauriello Planning Group, LLC, has submitted seven development review applications which will be reviewed and acted upon by the Planning and Environmental Commission prior to the conclusion of the review process. Those applications include: • A major subdivision to establish new lot configurations, rights -of -way, easements, etc; • An amendment to Special Development District (SDD) No. 4, Cascade, to remove the GLOB from the SDD; • A rezoning of the parcels created by the major subdivision to Lionshead Mixed Use -2; • An amendment to the Town Zoning Regulations to include the project within the "commercial core" zone for calculating parking requirements (recommendation of approval with a condition forwarded by the PEC on January 11, 2010); • A variance for site coverage for the below grade structure; • Several conditional use permits to allow for a new gondola, below grade parking structure, and below grade mountain operations service facility; and • A major exterior alteration to allow for multiple structures to be constructed. The work session will include a presentation by the Ever Vail Team addressing several of the questions made at the previous with regard to circulation. The presentation will additionally begin to cover: A review of public spaces, plazas, and venues; • Creek corridor • Amphitheater • Width to height ratios Environmental presentation on Red Sandstone and Gore Creeks; Ground level (at- grade) land uses and programming; and • Approach to restaurants and retail • Vail Recreation District (VRD) space • Ski School (DEVO) • Bar /music venue • Hotel and conference facilities • Spa • Grocery market A commercial Market Study prepared by Ford Frick of BBC Research and Consulting Other programming • Hotel • Office • Maintenance facility • Residential uses • Employee housing On December 14, 2009, the Commission members were provided a binder of information entitled Ever Vail: Applications for a Maior Subdivision, Rezoning, Text Amendment, Conditional Use Permits, Maior Exterior Alteration, SDD Amendment & Variance to allow for the redevelopment of the West Lionshead Area and a set of 11 "X17" plans depicting to the project. Within the binder the market study report can be found behind the tab entitled Market Study. These documents will be pertinent to the discussion regarding the scheduled presentation. Additionally, the applicant has prepared additional documents which speak directly to the topics identified above (Attachments A and B). Staff created a list of questions to facilitate the topics to be discussed at the hearing. These questions are provided to aid in the thought process and discussion of the proposal. It is anticipated that as staff hears the presentation that additional questions will arise. Staff has not completed their analysis of the questions nor reached any conclusions. There are questions that Staff will be studying and developing positions on prior to asking the Planning and Environmental Commission to take action. • What is the square footage of commercial that is necessary to support a new portal that includes the programming proposed? • Is there a minimum amount of square footage for a particular land uses (office, retail, restaurant, etc.) which results increased success in a mixed -use portal? • Is there a minimum of number of tenant spaces for the proposed commercial which is necessary for success? • What are the impacts of Market Street containing vehicular traffic to the commercial experience? • What is the "Wow" or "Surprise" factor that distinguishes this proposed portal from the existing portals to draw people to this portal year round? • Where are the grade changes in the public plazas, spaces, and venues and how to pedestrians overcome these grade changes? • What measures will be put in place to insure that special events can occur in the public plazas, spaces, and venues? • Where are the pockets of sunlight and shade throughout the project and do these coordinate with where the public is encouraged to congregate? • Are the proposed improvements and programming of activities adjacent to the Red Sandstone and Gore Creeks appropriate? • At the northern end of the western side of the Red Sandstone Creek frontage there is proposed to be a spa facility. How does this land use impact pedestrian circulation and does it create a "dead end" to the pedestrian experience of exploring around the next corner? • What size of conference groups can the proposal accommodate? Is this appropriate, should it be fewer or greater? • How do deliveries arrive and circulate to the commercial land uses from the loading bays in the parking garage? • What is the need to connect many of the buildings on the upper floors with structure? What affects does this proposed design create on the pedestrian experience? • What portion of the approximate 33,600 square feet of office will be available for uses other than Vail Resorts needs? • To what degree will recycling be mandated in both commercial and residential uses? How will the facilities for this recycling be managed including delivery of recyclables throughout the project to the recycling facility? 3 III. BACKGROUND On February 6, 2007, the Vail Town Council adopted Resolution No. 4, Series of 2007, which implemented the changes to the Lionshead Redevelopment Master Plan regarding West Lionshead and the area now called Ever Vail. On October 27, 2008, Staff presented and over view of the roles and responsibilities to the Planning and Environmental Commission with regard to the Ever Vail development. On November 24, 2008, Staff presented an overview of the Lionshead Redevelopment Master Plan to the Planning and Environmental Commission and its applicability to the Ever Vail project. On December 8, 2008, the Planning and Environmental Commission held a public hearing at which a presentation and discussion occurred on the topics of vehicular, mass transit, pedestrian, and bicycle circulation occurred. A list of question and comments was generated as a part of this discussion. On December 22, 2008, the Planning and Environmental Commission held a public hearing at which the presentation and discussion focused on the proposed design for the Frontage Road realignment. Discussion included the Simba Run underpass, retaining walls, median planter design, etc. On January 7, 2009, the Design Review Board held a public hearing at which the presentation and discussion focused on the proposed design for the Frontage Road realignment. Discussion focused on the retaining walls, bridge verse culvert crossing of the creek, and roadway design. On March 23, 2009, the Planning and Environmental Commission unanimously approved with condition(s) a partial preliminary plan to establish the right -of -way to be allocated for the relocated South Frontage Road adjacent to the interstate. On April 21, 2009, the Town Council endorsed the submittal of the proposed South Frontage Road relocation to the Colorado Department of Transportation by a vote of 3 -1 -1 (Foley opposed and Gordon abstained) On January 11, 2010, the Planning and Environmental Commission unanimously forwarded a recommendation of approval with a condition on the inclusion of Ever Vail within the commercial core area designation maps. IV. STAFF RECOMMENDATION The Community Development Department requests that the Planning and Environmental Commission listen to the presentation, ask questions, provide and pertinent feedback. The Commission is not being requested to take and final action at this work session. The applicant and Staff request that the Commission tables this application to its February 22, 2010, public hearing. V. ATTACHMENTS A. Memorandum entitled "Programming: Ground Level Uses and Public Spaces" dated January 25, 2010 B. Memorandum entitled "Programming: All Other Levels" dated February 8, 2010 M E M O R A N D U M To: Planning and Environmental Commission From: Mauriello Planning Group Date: January 25, 2010 I j 1:1EI Mauriello Planning Group At each Planning and Environmental Commission meeting, certain topics will be addressed specifically. To simplify the process, for each meeting Mauriello Planning Group will provide a brief memo summarizing the topic. More in -depth information can be found within the overall submittal. PROGRAMMING: GROUND LEVEL USES AND PUBLIC SPACES While the plans and the written submittal provide information about the overall programming for Ever Vail, this sheet is intended to summarize the experience at the ground level, including commercial uses and public spaces, like the plazas and creek. Uses above the ground level (such as office space and residential uses) and uses below the ground level (such as parking and mountain operations) will be discussed at the February 8, 2010, PEC hearing. r i *r" ,#} A�4 J � , l' f �r � r CAILMR Ground Level Programming 1125110 1 Attachment A Introduction The Lionshead Mixed Use - 2 (LMU -2) Zone District outlines the uses that are allowed on the various levels of a building, either as conditional uses or permitted uses. Referred to as "horizontal zoning," the restrictions on the street level allows the Town of Vail to ensure that this ground level is active, with primarily commercial uses permitted. Due to grade variations on the site, ground level on the plaza side of a building may transition into second story on the Creekside of a building. Sections through the buildings have been provided on pages 27 -29 of the plan book to further illustrate this. Ever Vail has been planned in accordance with this idea, with the active commercial uses occurring on the ground level and more passive uses occurring on the upper levels. The Market Study provided by Ford Frick of BBC Consulting (provided in the submittal notebook) indicates that the types and quanities of the commercial uses proposed are the right mix for ensuring the success of Ever Vail. It is important to note that the actual tenants of the commercial spaces have not been decided upon and final uses will be based on the uses allowed by the LM U -2 zone district. The design of the site allows Ever Vail to be divided into four distinct districts, characterized by the uses occurring at the ground level. The ground level uses along Market Street are intended to further the idea of "Where Life Meets the Mountain." Market Street is a mix of pedestrians and vehicles, designed this way to accommodate access to the hotel, transit center, skier drop -off, and some teaser parking for the commercial uses along the street. Flexibility has been designed into Market Street, where portions can be one -way or blocked off entirely, for special events or for seasonal uses. Ground Level Programming 1125110 2 Market Street feeds into the pedestrianized area of the Central Plaza. Anchored by the new gondola, Central Plaza will "pulsate with energy." Uses along Central Plaza are intended to serve skiers, as they travel to the Mountain and the bed base located within the project. Central Plaza is pedestrian -only (with the exception of emergency vehicles). Connected to the Central Plaza, is the more "naturally animated" Creekside area, straddling Red Sandstone Creek. The uses along the creek are intended to activate the creek corridor, embracing the amenity of the creek, while protecting and enhancing the creek banks and vegetation. The West Side of Ever Vail is intended to be the "family oriented" neighborhood. For -sale and rental employee housing units front both sides of the pedestrian spine, with free - market residential uses a bove. *Food and Beverage A variety of food and beverage establishments have been planned for Ever Vail along the ground level, ranging from casual family dining, to high -end dining establishments. As currently proposed, there are 5 restaurants /bars proposed. The majority of the food and beverage establishments are located along Market Street and the Central Plaza, with a more family- oriented restaurant on the west side of Red Sandstone Creek to serve the family- oriented activities occurring in the Creekside district (ampitheater, VRD space, DEVC, recreation uses). Total gross square footage of all food and beverage establishments (includes all back -of- house) is approximately 30,000 sq. ft. This equates to approximately 14,293 sq. ft. of net seating area. * Retail and Spa The retail proposed for Ever Vail is primarily located along the pedestrian corridors on the first floor of buildings, mostly along Market Street and the Central Plaza. There will be a variety of retail uses, catering to the residents of Ever Vail and the day skiers accessing Vail Mountain from the proposed gondola. As currently proposed, there is approximately 52,620 net sq. ft. of retail uses on the site, which includes the 14,000 sq. ft. specialty grocer envisioned for the far east end of the site. The market is intended to serve as an anchor for Ever Vail, and as an amenity within the Liosnhead area and developments along West Lionshead Circle. Designed to be visible as you are rounding the curve of West Lionshead Circle in front of the Marriott, the market will act as a destination. In addition to the retail uses detailed above, there is an approximately 20,000 sq. ft. destination spa located in the Creekside District, along Red Sandstone Creek, envisioned as a year -round draw. The location of the spa was purposeful as it interfaces appropriately with the creek, is proximate to the hotel, and is located in an area not well suited for retail due to lack of foot traffic. Ground Level Programming 1125110 3 * Community and Skier Uses As a new portal onto Vail Mountain, many community and skier uses have been included in Ever Vail. First, in the Creekside District, Vail Resorts is proposing a 13,830 (net) sq. ft. facility devoted to children's programming. This facility, proposed to be run by the Vail Recreation District, will focus on children and family after -ski activities during the winter months, and day camp programs and drop -in activities during the summer. The current plans for the facility also include an indoor climbing wall promoting the connectivity to our mountain environment. Along with the VRD space, there will be an additional 2,550 (net) sq. ft. Children's Ski School meeting space, and all DEVO functions will be relocated to this site. These uses will be served by 50 short -term underground parking spaces. Ticketing facilities, along with other skier services, will be provided throughout the project, primarily within the Central Plaza. There will also be approximately 5,000 sq. ft. dedicated to public restrooms and associated uses. (Hotel Building E3 includes the lobby and porte cochere of the proposed 120 -room Rock Resorts Hotel, fronting Market Street. The hotel is intended to be a very public space, with a grand lobby and restaurant and bar overlooking Gore Creek and the pool terrace of the hotel. The ground level of the hotel also transitions onto the Central Plaza, with a restaurant and bar, with a large outdoor dining function fronting the plaza. *Residential Uses Residential uses on the ground floor are a conditional use, with the exception of employee housing units, which are a permitted use. The West Side is intended to be a more residential, , community- oriented neighborhood. As a result, the ground level use on the west side are primarily employee housing units, with free - market residential uses above. * Creeks, Parks, and Entertainment Facilities A key component of Ever Vail includes the enhancements proposed to Red Sandstone Creek. Stream bank restoration and wetland mitigation will improve the creek environment, with the ultimate goal of creating a park in the creek area. The required setback from Red Sandstone Creek is 30 ft. from the centerline, while the required setback from Gore Creek is 50 ft. The buildings in Ever Vail are set back much further than the required setbacks. Stream Setbacks r b Ow i I 1� r r r The Ever Vail project is designed to maintain Red s „ yam Sandstone Creek and Gore Creek's natural stream corridors through the enhancement and preservation on the site. The proposed development respects the stream setback lines, floodplains and wetlands with cantilevering walks and bridges to circulate pedestrian traffic over the creeks without Ground Level Programming 1125110 4 provide the guest the opportunities to view, play and preserving the creeks natural state. impacting the natural drainage or vegetation. An outdoor amphitheater space takes advantage of the natural stream bank for seating that looks over the creek to an adjoining stage. More intimate active play areas are then designed next to the streams in conducive areas that allow people opportunities to interact with the water in a natural park like setting. These public spaces enhance the stream corridors through the addition of water drops, water pooling, rock outcroppings and lush native landscapes. The combination of these passive and active nodes hear the sound of the rushing water, while Ground Level Programming 1125110 5 M E M O R A N D U M To: Planning and Environmental Commission From: Mauriello Planning Group Date: February 8, 2010 j I :1cl Mauriello Planning Group At each Planning and Environmental Commission meeting, certain topics will be addressed specifically. To simplify the process, for each meeting Mauriello Planning Group will provide a brief memo summarizing the topic. More in -depth information can be found within the overall submittal. PROGRAMMING: ALL OTHER LEVELS Introduction While the plans and the written submittal provide information about the overall programming for Ever Vail, this memo is intended to summarize the uses at all levels other than the ground level (summarized in the memo from January 25, 2010). The Lionshead Redevelopment Master Plan (Sec. 4.1.5) recommends that the West Lionshead hub: ...Become a residential /mixed use area with an emphasis on meeting the needs of both the local community and our guests. Appropriate uses could include high density residential development, lodging, community and visitor based office and retail space, employee housing and parking, bus or transit functions, and a ski life connection to Vail Mountain." The Lionshead Mixed Use - 2 (LMU -2) Zone District outlines the uses that are allowed on the various levels of a building, either as conditional uses or permitted uses. Referred to as "horizontal zoning," the restrictions on the street level allows the Town of Vail to ensure that this ground level is active, with primarily commercial uses permitted. Due to grade variations on the site, ground level on the plaza side of a building may transition into second story on the Creekside of a building. Sections through the buildings have been provided on pages 27 -29 of the plan book to further illustrate this. It is important to note that the actual tenants of the spaces have not been decided upon and final uses will be based on the uses allowed by the LMU -2 zone district. Office The Lionshead Redevelopment Master Plan (LRMP) recommends that existing office space be preserved, requiring that there shall be an increase of office space in the West Lionshead planning area (Sec. 5.17.3). Current office uses include the Glen Lyon Office Building (10,829 sq. ft.) and the Vail Professional Building (17,087 sq. ft.) and some at Cascade Crossing (1,020 sq. ft.) for a total of 29,836 sq. ft. The total office space proposed in Ever Vail is approximately 33,600 sq. ft., a 12% increase over the existing. This space is located above the transit center in Building E7. The intent of this new space is for the Vail Resorts family of companies to use approximately half, relocating out of the current facilities in Lionshead at Treetops. The remaining half may be available to local businesses. In addition to this proposed office space, there is additional space provided within Ever Vail for office uses (e.g.. hotel, residential check -in, skier services, etc.) along with office uses associated with Mountain Operations, which are not included in this calculation. Ground Level Programming 218110 1 Attachment B Residential, Employee Housing Units, and Accommodation Units As currently proposed, there are 357 free - market residential units. These units are located throughout the project, specifically on the upper levels. The current residential breakdown is provided in the following table: Location Acreage Number of Units Density (du /acre) GRFA (square feet) East Side 7.322 220 30.05 330,608 West Side 4.953 137 27.66 204,680 Total 12.275 357 29.08 535,288 In addition to the free - market residential component, there are an additional approximately 48 employee housing units (EHUs). EHUs do not count towards density or GRFA. Location Number of EHUs GRFA of EHUs (square feet) East 7 10,914 West 41 50,012 Total 48 60,926 Currently, Ever Vail includes a 120 room Rock Resort approximately 12,000 sq. ft. of conference /meeting space the hotel building (E3) and the remaining 4,000 sq. ft. is located beneath the E1 building. Due to the changes in grade across the site, this allows for the E1 space to have incredible views of the gondola and Gore Creek. In Lionshead Mixed Use - 2, accommodation units (AUs) do not count towards density, but do count towards GRFA. The GRFA of the hotel is proposed at approximately 60,000 sq. ft. hotel. The hotel also includes a total of . Approximately 8,000 sq. ft. is provided in Ground Level Programming 218110 2 Number of AUs GRFA of AUs (square feet) 120 60,000 Based on the Lionshead Mixed Use - 2 Zone District, the Ever Vail project complies with the allowable density and GRFA: Standard Allowed by LMU -2 Proposed Density (# of units) 429.6 357 GRFA (Sq. Ft.) 1,179,868 595,288 Mountain Operations One of the driving forces behind the Ever Vail project is the relocation and upgrading of the Mountain Operations Facility, which requires a conditional use permit to be approved by the Planning and Environmental Commission. As recommended by the LRMP, the new mountain operations facility will be located completely below - grade. Vehicular access to the facility will be via the Forest Road extension, and access to the mountain will be via the recently completed Cat Alley. As currently proposed, Mountain Operations will be approximately 88,000 sq. ft., including internal office /administration functions. An additional 7,000 sq. ft. will be a loading and delivery facility for Mountain Operations. The uses at the Mountain Operations facility include the departments and operations: 1. SnowCat Fleet Maintenance • 7 Cat bays with hydraulic lifts and /or overhead cranes • Circulation main drive aisle • Parts storage • Tool room • Welding bay • Lockers • Offices • Break Room 2. General Fleet Maintenance • Truck bays with hydraulic lift and /or overhead crane Ground Level Programming 218110 3 • Fluid storage • Records library • Offices 3. Lift Maintenance • Machine shop • Specialized weld tool • Offices • Lockers 4. Lift Operations • Locker room • Ski storage • Offices • Conference room 5. Warehouse • High storage • Loading dock bay • Office 6. Waste Removal • Recycling dumpster • Waste dumpster • Metals dumpster • Truck bay • Office Loading and Delivery Other below grade uses include the Loading and Delivery Facility. As recommended by the LRMP, the loading and delivery facility is located completely below grade and is a centralized facility serving the majority of the project. Some separate loading and delivery occurs at the proposed market and on the west side to serve some of the uses there. The loading and delivery facility is approximately 7,000 sq. ft., and includes 6 bays. In addition, as currently designed, there are 2 bays on the west side, and an additional bay at the market, for a total of 9 bays. Designed for maximum efficiency, the loading and delivery facility is located on level P2, adjacent to the Mountain Operations facility. Vehicles will access the loading and delivery facility via the Forest Road extension, and the access is jointly used by ERWSD. The loading and delivery facility is then served by internal corridors and service elevators accessing the commercial and residential buildings located above. Other Uses Below Grade In general, the uses that are located below grade are other back of house uses, storage, internal circulation, etc. Obviously, parking remains the primary use below - grade, but as parking was reviewed at previous meetings, it is not discussed in detail in this memo. One space has been carved out of the below -grade area on the east side that allows for a food and beverage establishment. The idea is that this space will become a nightclub, similar to The Club or Ski Bar. However, this space may be reconsidered if additional space is needed for Mountain Operations. Ground Level Programming 218110 4 IDWN OF OVAIL � MEMBERS PRESENT Bill Pierce David Viele Luke Cartin Tyler Schneidman Sarah Paladino Site Visits: No Site Visits MEMBERS ABSENT Michael Kurz Rollie Kjesbo 60 minutes A request for a work session on a proposed Development Plan, pursuant to section 12- 61 -11, Development Plan Required, Housing Zone District, to allow for the redevelopment of a five (5) acre portion of the Timber Ridge Village Apartments, with up to 352 new deed - restricted employee housing units, located at 1280 North Frontage Road/ Lots C1 -05, Lions Ridge Subdivision, Filing No. 1, and setting forth details in regard thereto. (PEC090038) Applicant: Timber Ridge Affordable Housing Committee Planner: George Ruther ACTION: No action taken George Ruther gave a presentation per the staff memorandum and a power point. He highlighted that since the last hearing there was an application filed to request a variance to retaining wall heights on the sight. Jeff Winston, Winston and Associates, consultant to the Town, gave a presentation regarding the digital model. He highlighted several points depicted in the model such as relationship to adjacent land uses, bulk and mass, and the articulation of the building fagade. George Ruther specifically highlighted a question raised at the previous hearing by Jim Lamont, representative of the Vail Homeowners Association, with regard to a pedestrian crossing across Interstate 70 from Timber Ridge to the Cascade. George Ruther concluded his presentation by stating that the applicant will be requesting a final review by the Commission on February 8, 2010. He asked the Commission to provide any and all comments they had and would like to have answered. Jeff Winston utilized the digital model to answer a question by Commissioner Paladino regarding the height of the proposed structure in reference to the elevation of Lionsridge Loop. Rick Pylman, Pylman and Associates, representing the applicant, stated that many of the items they were planning to cover in their presentation were covered in George Ruther's presentation. He did show an animated video of the digital model as he felt it may help to explain the proposed structure and site plan to a greater degree. There was no public comment. PLANNING AND ENVIRONMENTAL COMMISSION January 25, 2010 1:OOpm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 Page 1 Commissioner Pierce inquired as to why the structure was elevated in the southwest corner. Sheet CO3.2 depicted a nine foot grade change from the Frontage Road and the finished floor of the structure. Mark Donaldson, VMD Architects, representing the applicant, explained that several elements were impacting those grades. For example trash and fire trucks access needs and the grade on the remaining portion of the Timber Ridge project which varied 17 feet in elevation fromt eh east to the west side of the site.. Commissioner Pierce asked several questions regarding the location of the parking structure entry and the ability to move the entrance further west to eliminate the dead end drive aisle. Mark Donaldson and Rick Pylman explained that they were going to look into the question and discuss the functionality of having the trash, mail, and storage rooms in close proximity near the parking structure entry. Commissioner Pierce identified that the model depicted that the applicant was attempting to utilize the roof structure for floor area in order to reduce height. He inquired as to whether or not there were additional areas that could use this technique. He also pointed out a roof form on the southeast corner which sloped north and may become a problem with snow. In terms of the rock fall mitigation options presented by the engineer he suggested the method of mitigation with fences on the Timber ridge site would probably be preferred. He highlighted a concern with a "false" front appearance with regard to the south elevation. There have been improvements, but there could be more improvements. He concluded by asking the Design Review Board to make the effort to putting a "Vail" fagade on the structure and getting away from something that may go anywhere. Commissioner Paladino asked if there was a possibility to bury any of the parking under the proposed structure. The parking has an impact to the site coverage, bulk, and mass. Rick Pylman and Mark Donaldson explained the findings of the geotechnical report and the effect on the costs to bury all or even a portion of the proposed parking. As designed the parking will cost approximately $13,000 a space. To bury the proposed parking would compete with the goal of creating an affordable housing project. Commissioner Schneidman inquired as to the provision of a sun /shade analysis. He also inquired as to the snow shed issues /concerns created by the proposed roof form and their height above grade. George Ruther explained that there was literally thousands of feet of heat tape proposed for the roof and gutters and that staff was continuing to work with the applicant on trying to address this concern. He added that a sun /shade analysis would be provided at the time of the final hearing. Commissioner Cartin pointed out that aesthetics need to be taken into account when looking at and designing a rock fall mitigation solution. He also stated that he felt the trash and recycling facility was inadequate. Rolling the dumpsters would be problematic and add congestion to the mail and storage room areas. On the courtyard side of the structure will there be access from the courtyards to the bike path? George Ruther and Mark Donaldson responded that the plan does provide for pedestrian access from the courtyards to the bike path and sidewalk along the frontage of the site. Page 2 Commissioner Cartin reiterated a concern of Commissioner Paladino with regard to the size of the structure. He stated that there should be greater emphasis placed on design of the structure and its bulk and mass and how it would be appropriate. The fact that this is an affordable housing project should not disregard general design standards and the standards found in Vail. Commisioner Viele stated that given the latitude being provided this project he felt that any rock fall mitigation should occur on the project site not off -site. To do rock fall mitigation on the hillside would be inappropriate as it is a beautiful hillside. 5 minutes 2. A request for a work session on a major exterior alteration, pursuant to Section 12 -71 -7, Exterior Alterations or Modifications, Vail Town Code, to allow for the redevelopment of the area known as "Ever Vail" (West Lionshead), with multiple mixed -use structures including but not limited to, multiple - family dwelling units, fractional fee units, accommodation units, employee housing units, office, and commercial /retail uses, located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West rig ht -of- way /Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080064) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Tabled to February 8, 2010 MOTION: Paladino SECOND: Schneidman VOTE: 3 -0 -2 (Cartin and Viele recused) The applicant requested a tabling to a future hearing in order to allow for the absent members to be present for the presentation scheduled for the hearing. 15 minutes 3. A request for a final recommendation to the Vail Town Council, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to allow for amendments to Section 8.4.2.7 Roofs, Lionshead Redevelopment Master Plan, in order to amend the guidelines on solar panels in Lionshead, and setting forth details in regard thereto. (PEC090040) Applicant: Town of Vail Planner: Rachel Friede ACTION: Recommendation of approval with modifications MOTION: Viele SECOND: Paladino VOTE: 5 -0 -0 CONDITIONS: 1. The definition of solar panel shall be revised to be more specific to solar panels and not the broader definition of solar collectors. 2. The phrase "and shall not exceed the height of adjacent roof ridges" shall be stricken from the proposed language. Rachel Friede gave a presentation per the staff memorandum. She highlighted the specifics of the Antlers Lodge request for solar. She then went through the proposed text to explain all the proposed language. Commissioner Viele stated for the record that his company, Viele Construction, had been awarded the contract to perform the exterior work on the Antlers. He then stated that he would not recuse himself because he felt he could act impartially on the request as it applied to all properties not just the Antlers. Commissioner Pierce inquired as to the loss of efficiency with reduced panel angle. Meagan Yoeman, Active Energies, spoke to the question regarding the slope of panels and the loss of efficiency by reducing the angle of the panels. She stated that photovoltaic panels have Page 3 more significant losses with reduced angle efficiency. She stated that in Vail the optimum angle of solar panels ranges between 45 and 50 degrees. Commissioner Pierce inquired as to the balance between restricting the maximum angle and fitting the roof aesthetics more appropriately. Rachel Friede stated that the Design Review Board has been using current regulations to ask for design changes to have a positive effect on the aesthetics of solar panels. . Commissioner Cartin pointed out that the definition proposed for solar panels may not fit. He suggested amending the definition to tighten up the language to exclude some of the less aesthetically pleasing products. He also noted that photovoltaic solar panels get hot and can shed snow quickly. He suggested a sliding scale for height limitations based on roof slope. Commissioner Paladino expressed her thoughts that the proposed regulations will accomplish the desired result for the majority of applicants. Commissioner Schneidman suggested changing the regulations to be clearer for the general public. 15 minutes 4. A request for a final recommendation to the Vail Town Council, pursuant to Section 14 -1 -3, Administration of Standards, Vail Town Code, to amend Section 14 -10 -5, Building Materials and Design, Vail Town Code, for changes to the solar panel regulations, and setting forth details in regard thereto. (PEC090041) Applicant: Town of Vail Planner: Rachel Friede ACTION: Recommendation of approval with modifications MOTION: Viele SECOND: Paladino VOTE: 5 -0 -0 CONDITIONS: 1. The definition of solar panel shall be revised to be more specific to solar panels and not the broader definition of solar collectors. 2. The phrase "and shall not exceed the height of adjacent roof ridges" shall be stricken from the proposed language. The public hearing for this item occurred in conjunction with Item 3 above. 30 minutes 5. A request for a work session to discuss prescribed regulations amendments, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to Title 12, Zoning Regulations, Vail Town Code, and setting forth details in regard thereto. (PEC090017) Applicant: Town of Vail Planner: Rachel Friede ACTION: Tabled to February 8, 2010 MOTION: Viele SECOND: Paladino VOTE: 5 -0 -0 5 minutes 6. A request for final review of conditional use permits, pursuant to Section 12 -71 -5, Conditional Uses: Generally (On All Levels Of A Building Or Outside Of A Building), Vail Town Code, to allow for the development of a public or private parking lot (parking structure); a vehicle maintenance, service, repair, storage, and fueling facility; a ski lift and tow (gondola), within "Ever Vail" (West Lionshead), located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West rig ht -of- way /Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080063) Page 4 Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to February 8, 2010 MOTION: Viele SECOND: Paladino VOTE: 5 -0 -0 5 minutes 7. A request for a final recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to 12 -3 -7, Amendment, Vail Town Code, to allow for a rezoning of properties from Arterial Business District and unzoned South Frontage Road West right -of -way which is not zoned to Lionshead Mixed Use -2, properties known as "Ever Vail" (West Lionshead), located at 953 and 1031 South Frontage Road West and South Frontage Road West right -of -way, (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080061) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to February 8, 2010 MOTION: Viele SECOND: Paladino VOTE: 5 -0 -0 5 minutes 8. A request for a final review of a variance from 12- 71 -14, Site Coverage, Vail Town Code, pursuant to Chapter 12 -17, Variances, to allow for additional site coverage below grade, within "Ever Vail" (West Lionshead), located at 934 (BP Site), 953 (Vail Professional Building), 1031 (Cascade Crossing) S. Frontage Road / Unplatted; 862 (VR Maintenance Shop) and 923 (Holy Cross Lot) S. Frontage Road / Tracts A and B, S. Frontage Road Subdivision; 1000 (Glen Lyon Office Building) S. Frontage Road / Lot 54, Glen Lyon Subdivision (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC090035) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to February 8, 2010 MOTION: Viele SECOND: Paladino VOTE: 5 -0 -0 5 minutes 9. A request for a final recommendation to the Vail Town Council for a proposed major amendment to Special Development District No. 4, Cascade Village, pursuant to Article 12 -9A, Special Development District, Vail Town Code, to allow for the removal of the Glen Lyon Commercial Site, Development Area D, (Glen Lyon Office Building) from the District for incorporation into the properties known as "Ever Vail" (West Lionshead), located at 1000 S. Frontage Road West /Lot 54 Glen Lyon Subdivision, and setting forth details in regard thereto. (PEC090036) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to February 8, 2010 MOTION: Viele SECOND: Paladino VOTE: 5 -0 -0 5 minutes 10. A request for a final recommendation to the Vail Town Council for prescribed regulations amendments to Title 12, Zoning Regulations and Title 14, Development Standards, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to provide regulations that will implement sustainable building and planning standards, and setting forth details in regard thereto. (PEC090028) Applicant: Town of Vail Planner: Rachel Friede ACTION: Table to February 8, 2010 MOTION: Viele SECOND: Paladino VOTE: 5 -0 -0 5 minutes 11. A request for a final review of a conditional use permit, pursuant to Section 12 -9C -3, Conditional Uses, Vail Town Code, to allow for the construction of public buildings and grounds (West Vail Page 5 fire station), located at 2399 North Frontage Road /Parcel A, Resub of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC090019) Applicant: Town of Vail Planner: Bill Gibson ACTION: Table to February 8, 2010 MOTION: Viele SECOND: Paladino VOTE: 5 -0 -0 12. Approval of January 11, 2010 minutes MOTION: Viele SECOND: Cartin VOTE: 4 -0 -1 (Paladino recused) 13. Information Update 14. Adjournment MOTION: Viele SECOND: Paladino VOTE: 5 -0 -0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479 -2138 for additional information. Sign language interpretation is available upon request with 24 -hour notification. Please call (970) 479 -2356, Telephone for the Hearing Impaired, for information. Community Development Department Published January 22, 2010, in the Vail Daily. 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