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Home My WebLink About2010-0222 PECPLANNING AND ENVIRONMENTAL COMMISSION February 22, 2010 �. 1:OOpm T(1WN DF VAlL ' TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT A joint work session with the Vail Town Council to discuss environmental stewardship and sustainability policies and employee housing goals and strategies. 60 minutes Site Visits: 1. Bruecker/Wood Residence - 433 Gore Creek Drive 30 minutes 1. A request for final review of variance from Section 12-6H-6, Setbacks, and Section 12-14-17, Setback from Watercourse, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code,to allow for an addition within the side, rear, and stream setbacks, located at 433 Gore Creek Drive, Unit 16B (Vail Trails East)/Lot 15, Block 4, Vail Village Filing 1, and setting forth details in regard thereto. (PEC100002) Applicant: Bruecker Wood Real Estate Trust, represented by Steven James Riden Architect Planner: Bill Gibson ACTION: MOTION: SECOND: VOTE: 45 minutes 2. An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the Town of Vail Administrator's determination that Section 14-5-2-K, Valet Parking, Vail Town Code, does not require that at least 50% of the required parking spaces provided on site must operate as self- parking, and setting forth details in regard thereto. Appellant: Donald Zelkind Planner: Bill Gibson ACTION: MOTION: SECOND: VOTE: 60 minutes 3. A request for a work session on a major exterior alteration, pursuant to Section 12-71-7, Exterior Alterations or Modifications, Vail Town Code, to allow for the redevelopment of the area known as "Ever Vail" (West Lionshead), with multiple mixed-use structures including but not limited to, multiple-family dwelling units, fractional fee units, accommodation units, employee housing units, office, and commercial/retail uses, located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West right-of-way/Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080064) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: MOTION: SECOND: VOTE: 5 minutes Page 1 4. A request for a work session on a proposed Development Plan, pursuant to section 12-61-11, Development Plan Required, Housing Zone District, to allow for the redevelopment of a five (5) acre portion of the Timber Ridge Village Apartments, with up to 352 new deed-restricted employee housing units, located at 1280 North Frontage Road/ Lots C1-05, Lions Ridge Subdivision, Filing No.1, and setting forth details in regard thereto. (PEC090038) Applicant: Timber Ridge Affordable Housing Committee Planner: George Ruther ACTION: Table to March 8, 2010 MOTION: SECOND: VOTE: 5 minutes 5. A request for final review of a final plat, pursuant to Chapter 13-3, Major Subdivision, Vail Town Code, to allow for a re-subdivision of the Timber Ridge site, located 1280 North Frontage Road/Lots C1-05, Lionsridge Subdivision, Filing 1, and setting forth details in regard thereto. (PEC100005) Applicant: Vail Timber Ridge, LLC Planner: George Ruther ACTION: Table to March 8, 2010 MOTION: SECOND: VOTE: 5 minutes 6. A request for a final recommendation for the adoption of the Frontage Road Lighting Master Plan, an element of the Vail Transportation Master Plan, and setting forth details in regard thereto. (PEC090014) Applicant: Town of Vail, represented by Tom Kassmel Planner: Bill Gibson ACTION: Table to March 22, 2010 MOTION: SECOND: VOTE: 7 � 5 minutes A request for a work session to discuss prescribed regulations amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to Title 12, Zoning Regulations, Vail Town Code, and setting forth details in regard thereto. (PEC090017) Applicant: Town of Vail Planner: Rachel Friede ACTION: Table to March 8, 2010 MOTION: SECOND: VOTE: 5 minutes A request for final review of conditional use permits, pursuant to Section 12-71-5, Conditional Uses: Generally (On All Levels Of A Building Or Outside Of A Building), Vail Town Code, to allow for the development of a public or private parking lot (parking structure); a vehicle maintenance, service, repair, storage, and fueling facility; a ski lift and tow (gondola), within "Ever Vail" (West Lionshead), located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West right-of-way/Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080063) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to March 8, 2010 MOTION: SECOND: VOTE: 5 minutes 9. A request for a final recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of properties from Arterial Business District and unzoned South Frontage Road West right-of-way which is not zoned to Lionshead Mixed Use-2, properties known as "Ever Vail" (West Lionshead), located at 953 and 1031 South Frontage Road West and South Frontage Road Page 2 Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to March 8, 2010 MOTION: SECOND: VOTE: 5 minutes 10. A request for a final review of a variance from 12-71-14, Site Coverage, Vail Town Code, pursuant to Chapter 12-17, Variances, to allow for additional site coverage below grade, within "Ever Vail" (West Lionshead), located at 934 (BP Site), 953 (Vail Professional Building), 1031 (Cascade Crossing) S. Frontage Road / Unplatted; 862 (VR Maintenance Shop) and 923 (Holy Cross Lot) S. Frontage Road / Tracts A and B, S. Frontage Road Subdivision; 1000 (Glen Lyon Office Building) S. Frontage Road / Lot 54, Glen Lyon Subdivision (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC090035) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to March 8, 2010 MOTION: SECOND: VOTE: 5 minutes 11. A request for a final recommendation to the Vail Town Council for a proposed major amendment to Special Development District No. 4, Cascade Village, pursuant to Article 12-9A, Special Development District, Vail Town Code, to allow for the removal of the Glen Lyon Commercial Site, Development Area D, (Glen Lyon Office Building) from the District for incorporation into the properties known as "Ever Vail" (West Lionshead), located at 1000 S. Frontage Road West/Lot 54 Glen Lyon Subdivision, and setting forth details in regard thereto. (PEC090036) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to March 8, 2010 MOTION: SECOND: VOTE: 5 minutes 12. A request for a final recommendation to the Vail Town Council for prescribed regulations amendments to Title 12, Zoning Regulations and Title 14, Development Standards, Vail Town Code, pursuant to Section 12-3-7, Amendment, Vail Town Code, to provide regulations that will implement sustainable building and planning standards, and setting forth details in regard thereto. (PEC090028) Applicant: Town of Vail Planner: Rachel Friede ACTION: Table to March 8, 2010 MOTION: SECOND: VOTE: 5 minutes 13. A request for a work session to discuss a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, to allow for the construction of public buildings and grounds (West Vail fire station), located at 2399 North Frontage Road/Parcel A, Resub of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC090019) Applicant: Town of Vail Planner: Bill Gibson ACTION: Table to March 22, 2010 MOTION: SECOND: VOTE: 5 minutes 14. A request for final review of a variance from Section 12-6G-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for an addition within the side Page 3 Applicant: Robert Boymer Planner: Rachel Friede ACTION: Withdrawn 15. Approval of February 8, 2010 minutes MOTION: SECOND: 16. Information Update VOTE: 17. Adjournment MOTION: SECOND: VOTE: STAFF APPROVALS: A conditional use permit, pursuant to 12-16-10, Amendment Procedures, Vail l for amendments to a conditional use permit for a public school and active facilities, located at 551 N Frontage Rd W/ Part of Lot 8, Block 2, Vail Potato setting forth details in regard thereto. (PEC100004) Applicant: Eagle County School District, represented by Ray Scott Planner: Rachel Friede �wn Code, to allow outdoor recreation Patch Filing 1, and The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published February 19, 2010, in the Vail Daily. Page 4 � � � a� � � � � ._ � m � i C� 0 N � � � � w w i � � � � � � � � ._ � � � � � � ._ � � � � � � � U .� N � (a L � � � (a � � Cn � � � � O .� W .� i O � O N N N � (a � L � N L.L � .� � � � O � �U � O U � � � O .� .� O U ca � � � � 0 � .� � w � � � .� � c� � � ._ 0 a � � •- _ _� � �a � .__ °� �� > O H � � �� a '�. � .. �. � . a _ ,. �. ,_ � -- � �=� � �+ .� i � � � � � � _ 0 V � � ,N � � O v i �� ,o � � � � � � � � � � � � � � ► � � � 0 � � � � � � � � O .� O = � y � � � � � � � � ► '~ � � � � � o v v � � � _ � � � � � O � � � � � � ,� ► � ► � � � � � � � �� ,� � � � � � � � � O � V � � .� � O � .� � i � 0 � i � � � � � � �O .� � � � � � � � ■� V � � .� � w � � � � � w w ■ � � .O � � � � O �� .� � � � � � N „jk'; I , � � ��.r.�., �� .. i ,�� ¢ - � } {_,�� , � e/L� �_. 1. � 4� I .�, ' ° � '”' r `E ,. 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It is essential to maintain and improve the state of our environment to ensure that our natural resources are available to future generations. Vail's reputation as a resort industry leader lends itself to setting exceptional standards for environmental stewardship. While environmental protection is essential to the Town's vitality, a strong environmental program balances economic and social needs in order to achieve sustainability. In 1998, the Town of Vail held the Vail Environmental Odyssey Search Conference, which served as the basis for the 1998 Town of Vail Environmental Strategic Plan. The Town of Vail Department of Community Development led the planning efFort, Vail 20/20: Focus on the Future, in 2006 and 2007. The resulting document is the Vail 20/20 Strategic Action Plan, which includes goals, strategies and actions for eight topical areas, including the environment. Both plans serve as the foundation for the Vail Environmental Sustainability Strategic Plan. The purpose of the Vail Environmental Sustainability Strategic Plan is to define a strategy that consists of ineasurable goals, objectives, and actions that will help the Town coordinate efforts to achieve the environmental vision of the community. Additionally, it will provide a framework for the municipality, partners, businesses, full- and part-time residents, and guests to take action to reduce the Town of Vail's impact on global climate change and work toward a sustainable future. The Town Environmental Team will manage the environmental sustainability program outlined in this plan with cooperation among stakeholders. TheThree Spheres of Sustainability �� so��ai Environmental NacuralResourccuse Environmental Environmental Justicc Environmental Manaqement ECOnomiC Natural Resources Stewardship Pollution Prevention Energy Efficiency Locally&Globally � � Subsidics/Inceniivesfor . �� iscofNaturalResources � � \ r StandardofLivinq _� Education Profit �ost5a��qs Community Emnomic Growth Equal Opportunity I Rescarch & Devclopment � E�onomk so�ia� Busincss Ethics Fairrradc workcr's Righu Goals Goal #1: Solid Waste Stream Reduction and Recycling: Reduce the amount of Town of Vail landfill contributions by 10% within 5 years, and 25% within 10 years. Goal #2: Energy Efficiency: Reduce the Town of Vail municipal and community energy use by 20% below 2006 levels by 2020, in order to effectively reduce the Town's contribution to greenhouse gas emissions and impact on global climate change. Goal #3: Ecosystem Health: Ensure that the natural environment, specifically air and water quality, water quantity, land use and habitat are maintained to current or improved levels of biological health. Goal #4: Sustainable Economic and Social Development: Lead programmatic efforts to promote sustainable and profitable business practices within the Town of Vail and the Vail community. Implement employee sustainability programs to maintain high quality of life. Goal #5: Public Education and Communication: Increase public education and awareness, communication and environmental stewardship in the Town of Vail. Goal #6: Transportation: Reduce the environmental impact of transportation by supporting efforts within the Eagle Valley to decrease total Vehicle Miles Traveled (VMT) by commuters and guests by 20% by 2020. �---------------------------------------------------------+ � � � � � � ; ontri utors ; , , , , , , �_________________________________________________________+ Vail Town Council Richard D. Cleveland, Mayor Andy Daly, Mayor Pro-tem Kevin Foley Mark Gordon Farrow Hitt Kim Newbury Margaret Rogers Planning and Environmental Commission Rollie Kjesbo Michael Kurz Sarah Paladino Bill Pierce Scott Proper Susie Tjossem David Viele Administration Department Stan Zemler, Vail Town Manager Pam Brandmeyer, Assistant Town Manager Matt Mire, Town Attorney Judy Camp, Director of Finance Kelli McDonald, Economic Development Manager Department of Community Development George Ruther, Director Bill Carlson, Environmental Health and Planning Kristen Bertuglia, Environmental Sustainability Coordinator Warren Campbell, Chief of Planning Nina Timm, Housing Coordinator Sean Koenig, GIS Specialist Bill Gibson, Town Planner Nicole Peterson, Town Planner Rachel Friede, Town Planner Department of Public Works Greg Hall, Director Tom Kassmel, Town Engineer Vail Environmental Sustainability Advisory Committee Caroline Byus, Water Quality and Regulations Division Manager, Eagle River Water and Sanitation District Luke Cartin, Environmental Manager, Vail Resorts Anne Esson, Eagle River Watershed Council Markian Feduschak, Executive Director, Gore Range Natural Science School Sarah Fleury, Water Conservation Officer, Eagle River, Water and Sanitation District Mark Gordon, Vail Town Council Kevin Hochtl, Sporting Jim Lamont, Director, Vail Homeowners Association Rob LeVine, General Manager, Antlers Lodge Chris Romer, Marketing Director, Vail Valley Partnership Matt Scherr, Executive Director, Eagle Valley Alliance for Sustainability Vail Employee Environmental Focus Group Gregg Barrie Kristen Bertuglia Greta Blamire Bill Carlson John Gallegos Jamie Gunion, Vail Recreation District Greg Hall Jim Hervert Susie Hervert Todd Scholl Diane Stanek Ryan Sutter Melvin Valdez Stan Zemler Table of Contents I. INTRODUCTION II. PURPOSE III. GUIDING PRINCIPLES IV. PLANNING BACKGROUND A. DCISTING ENVIRONMENTAL PLANNING DOCUMENTS B. TOWN OF VAIL VALUES V. POLICY STATEMENT VI. GOAL 1: SOLID WASTE STREAM DIVERSION AND RECYCLING VII. GOAL 2: ENERGY EFFICIENCY VIII. GOAL 3: ECOSYSTEM PROTECTION IX. GOAL 4: ECONOMIC AND SOCIAL SUSTAINABILITY X. GOAL 5: PUBLIC EDUCATION AND COMMUNICATION XI. GOAL 6: TRANSPORTATION XII. IMPLEMENTATION MATRIX XIII. FUNDING XIV. REPORTING XV. ESSENTIAL NEXT STEPS 1 3 4 5 6 7 8 11 13 15 17 19 20 21 27 28 28 Surrounded by the White River National Forest, the Town of Vail totals 3,360 acres, and is 10 miles long and at most 1 mile wide. The Town itself is at 8,150 feet in elevation, while the peak of Vail Mountain is 11,450 feet. Of the 3,360 acres of land, almost 500 acres are occupied by I-70 and the Frontage Roads. Almost 1,000 acres are designated open space, with the remaining approximately 1,860 acres for residential and commercial uses. Gore Creek is the only major water body within the Town boundary, and it runs through the entire length of the Town and runs into the Eagle River just west of Vail in Dowd Junction. There are 1,200 acres of vacant land within the Town, but about 1000 acres of that vacant land is owned by the Town of Vail and has some preservation zoning designation. There are approximately 6,412 dwelling units in the entire Town. Nine percent or 624 units are deed-restricted employee housing units. A total of 1,520 households in Vail are occupied with residents working in Vail (Development Statistics, 2007). Increasing population and the rapidly changing demographic profile of residents within the Town of Vail and Eagle County directly afFects the amount of resources necessary to sustain the Town's needs. This trend was made clear in 2000 by the U.S. Census results, and has accelerated since then. Vail's current year-round population is approximately 4,800 residents, with about 6,400 total housing units. The Town's permanent population occupies roughly 2,300 housing units (37 percent of all units) with the remaining units vacant part of the year (63 percent); these are typically occupied by part- time (seasonal) residents. Vail is a town with relatively small households (2.09 persons compared to the Eagle County average of 2.73), which are unlikely to contain children. Only 13 percent of Vail households have one or more persons under 18, compared to 35 percent for the County as a whole, and 46 percent in Eagle. The data suggest that many of Vail's former resident families as well as large segments of the local work force are now living west of Vail and commuting to work in Vail. About 21 percent of Vail's population was over the age of 50 in 2000 compared to 15 percent for Eagle County. Recent estimates of population growth provided by the State of Colorado anticipate growth in Eagle County from about 50,000 residents in 2005 to almost 90,000 residents in 2030. Growth in the three-county region that includes Eagle, Pitkin and Gafield counties is projected to grow from 115,000 in 2005 to 246,000 in 2030. Vail's residents are relatively well educated (61 percent have Bachelor's or higher degrees compared to the County average of 43 percent). Vail has lower median household incomes than the County average ($56,680 in 2000 compared to $62,682 for the County) (Vail 20/20, 2007). The Town is nearing the end of unprecedented redevelopment which began in 2004 and includes both public and private projects throughout Vail Village and Lionshead. Land use within the Town is largely guided by the Town of Vail 1 Comprehensive Plan, which comprises a number of adopted documents, some of which were adopted as long ago as 1979, and all of which designate legislated and preferred land use within the Town. The Vail Land Use Plan, which is part of the Comprehensive Plan, was adopted in 1986 and is intended to serve as a basis from which future land use decisions may be made within the Town of Vail. Within the plan, general types of land uses are defined which are then used to develop the Vail Land Use Map. The Land Use Plan was not intended to be regulatory in nature, but was intended to provide a general framework to guide decision- making. Land use is legally controlled by the Zoning Regulations, or Title 12 of the Vail Town Code. It is essential to connect land use decisions with carrying capacity of utilities and municipal services. Carrying capacity is the maximum number of people who can use a site without an unacceptable alteration in the physical environment, an unacceptable decline in the quality of experience gained by visitors, and an adverse impact on the society, economy, and culture of the tourism area (Mathieson, Alister, and GeofFrey and Wall, 1982). In 1998, the Town of Vail conducted a carrying capacity study that identified ecological, physical, facility and social carrying capacity. While the study may lend itself to addressing current carrying capacity, the 10-year-old document needs to be revisited to fully understand the current situation as compared to the carrying capacity. The changing demographics and increases in development have also led to increased traffic in Vail. The current level of service (LOS) that has been deemed acceptable is a LOS "C': LOS is a measure of efFectiveness by which traffic engineers determine the quality of service related to transportation infrastructure with A considered the best, F, the worst. A"C" rating has slightly more congestion than an A or a B, yet most experienced drivers are comfortable, roads remain safely below but efficiently close to capacity, and posted speed is maintained. However, projections in the Transportation Master Plan, most recently updated in 2009, shows that future development will trigger lower levels of service. In order to meet service standards, and control traffic issues within the Town, it is essential to conduct road improvements while also providing additional alternative transportation options. The Town of Vail provides a free municipal bus system, an e�ensive paved pathway system, and hiking and biking trails for recreational movement. These alternatives, along with paid parking in the winter season, are intended to curb automobile usage and e�end the ability of the current road system to provide adequate service. As the number of vehicles traveling along I-70 through Vail increases, interstate noise pollution continues to increase. To address the issue, the Town has built sand storage berms in East Vail that act as noise barriers. The Town continues to monitor noise levels and the Colorado Department of Transportation resurfaced I-70 from East Vail to West Vail with noise-reducing pavement in 2008. According to the Eagle River Water and Sanitation District, water rights can be of concern when it comes to increasing density and population. However, the District confirms it has enough water rights to carry the demand of projected build-out scenarios. The primary source of domestic water in Vail is municipal wells, supplemented by surface water sources on Gore Creek and the Eagle River. Water diversion infrastructure and treatment facilities currently have excess capacity to serve demands in Vail. Additional capacity to divert and treat water is planned and will be implemented as demand for water increases. Vail's wastewater effluent is treated at the Vail and Avon Wastewater Treatment Plants. Excess capacity for treatment is currently available at both of these facilities. Additional capacity is planned and will be implemented as demand for treatment increases. Water and sewer main capacity in Vail has been studied and is adequate for current use and projected build-out of existing zoning within the Vail service area. A replacement and upgrade program is in place to address capacity issues and improve system efficiency. This program targets sources of groundwater that limit existing sewer collection system capacity. Water main replacement targets areas where inferior construction inhibits the reliability of water delivery. Upgrades required to meet increased demand from development is planned as specific development projects are approved. Like many resort mountain communities, the Town of Vail faces several unique environmental challenges due to the sensitivity and value of the natural environment, and the strain that the excess energy, waste, and population fluctuation that the area endures during peak ski season. Key environmental challenges include: • The implications of global climate change and Vail's contribution via snowmelt systems, excess heating loads from lodges, required snow removal equipment and excess fuel consumption. • Construction and redevelopment impacts. • I-70 Interstate road sanding pollution. • Waste. • Pine Beetle infestation and wildlife protection. • Limited capacity and growing population. • Limited afFordable housing and excess vehicle miles traveled. • Perception that sustainable practices are expensive and non-essential; economic instability and resistance to change. � II. Pur oseof Plan p The purpose of this comprehensive environmental sustainability strategic plan is to define goals, objectives, and actions that will assist the Town in coordinating efforts to achieve the environmental vision of the community. It is essential to protect the environment in Vail not only because of the obligation to help mitigate climate change and preserve our natural resources, but also because of the role the environment plays in the economy, serving as the source of recreation and tourism. As a local government, the Town of Vail intends to serve as a model community for environmental health and sustainability by taking action to reduce carbon emissions and improve the state of the greater environment. Vail and other resort communities are dependent on a healthy environment for recreational amenities that influence development, tourism, and economic viability. The complexity of Vail's ecosystem affects the sustainability of the natural environment and the community at large (Vail ZO/Z0, Z007). Sustainability is traditionally defined as the ability of the present generation to meet its own needs without compromising the ability of future generations to meet their needs (World Commission, 1987). However, given the anthropocentric viewpoint of this definition, the Town recognizes the complexity of sustainability as it relates to socio-economic as well as environmental capital, therefore, sustainability might be further defined as the amount of consumption that can be continued indefinitely without degrading natural capital stocks. To sustain different areas of the world requires drastically different definitions and actions, so the definition is better served by example rather than words. This plan defines the proposed path for environmental sustainability in Vail for the ne� two to five years. The plan is structured to present an overview of: 1. background information/key issues related to each environmental metric, Z. Town of Vail current initiatives or projects to address each environmental issue, 3. baseline data (presented where available), 4. environmental sustainability goal, 5. objectives identified to fulfill each goal, 6. action items, 7. environmental indicators/performance measures The Environmental Sustainability Strategic Plan Matrix defines priority actions and an estimated timeframe for implementation. 3 I I I. G U I DI NG PRI NCI PLES � . �.. _ .�,. �. : _ = � ��. i��I�1'1� Creating Partnerships and Fostering 1 Cooperation: Involving all stakeholders will ensure coordination of program actions and implementation. ....................................................................................... Building Awareness and Encouraging Community Participation: The community : � is also an essential stakeholder and community participation and sharing information fosters support from the public and a sense of place. ....................................................................................:.. Planning Proactively: It is imperative to 3 look ahead and plan for the known and the unknown factors in the future. Achieving Balance: Finding a common 4 ground between economy, society and the environment is critical to successful planning and actions. � _ ' ;� .�.,�:�„r �x- _ � _ a.� � �l : � : � : � � � ..:�-, � ��r�.'� � �'�., � • _ , �� . � � + f' . � -. , �,,�'�-r . . •. . . - ��. ' �. �.�,, ' �,� . � • r��--�` ��, r..,• ,�'`.i.� , `F `i � � . ' � : ♦ � � � v . . �L�'4�. [ � �� !'�j, ' ,, �'w' �`�. _.,� ` v ',S� `�' �� w`� F'� .u+- � �A��`�-/j ''! � w�.� ' � +t ` ' y ' 7'� _ ,�=: _ � ��__ ......................................................:..:. Promoting Openness and Accessibility: 5 Sharing information and providing access to : Town resources is fundamental to an open society. .......................................................................................:.:.. Behaving Responsibly and Accountability: 6 Being accountable for one's actions and taking responsibility will ensure that all parties are acting in the best interest of the environment. .......................................................................................:.:.. Advocating Actions Beneficial to the Environment: Encouraging and giving 7 stakeholders the tools to take action that will benefit the environment and will allow for successful implementation of the plan. .......................................................................................:. :.. Thinking Globally, Acting Locally: We can 8 make an impact on global climate change by : doing our share in the local community. ..:.............................................................................................:.:.. The purpose of the 2006 Vail 20/20: Focus on the Future process was to identify ways to build upon Vail's successes, keep the resort community competitive and to seek opportunities to improve the community. This process identified a need to integrate a new environmental plan into Vail's strategies for the future, and one that transcends the administrations of Town staff, Vail Town Council and appointed boards and commissions (Memo to Vail Town Council, 2006). The public input process for Vail 20/20 included two public workshops, a meeting with Vail's stakeholders, a workshop with Vail Mountain School students, and an open house to respond to a first draft of the Strategic Action Plan. Environmental sustainability, workforce housing, I-70 mitigation, wildfire preparedness and management of growth and redevelopment were identified during these meetings as top priorities for the Town. More than 300 voices were heard to assist in setting a direction for the future. At the same time, the 2007 community survey results were published, and both initiatives showed tremendous support for environmental initiatives. Through the 20/20 process, the community identified environmental issues as one of its top concerns and expressed the need for a more sustainable community. Participants commented that an ongoing dialogue about the surrounding forest health between the Forest Service and the Town is an environmental strength. Participants expressed interest in developing more recycling opportunities, reducing the reliance on chemicals to handle maintenance issues such as snowmelt, ongoing work to address the mountain pine beetle outbreak and related fire hazard, and protection of Gore Creek. Other recommendations included adopting a green building code (Vail 20/20, 2007). In the 2007 community survey, environmental resources were identified by eighty-two percent of respondents as very important with only 6 percent calling this issue unimportant. Respondents were asked to evaluate a list of 10 topics important to Vail's future. In this case, ��environmental protection" received the highest score with a rating of 4.3 on a 5 scale (5 being ��extremely important"), followed by ��addressing the pine beetle infestation" which received a 4.1 score. Seventy-one percent of 5 respondents suggested the Town place a high priority on ��enforcement of requirements for private property owners to remove dead beetle-infested trees." Satisfaction of environmental quality, which links both the natural and built environment within the Town, was ranked 3.8 of 5, which is just above average satisfaction (Town of Vail Community Survey, 2007). Therefore, the Town Council directed Staff to promote a healthy environment in Vail and beyond through the development of an environmental sustainability strategic plan. The plan was created under the direction of the community through the 20/20 process, the Town Environmental Department, the Town Employee Environmental Focus Group, The Vail Environmental Sustainability Advisory Committee (formed in October, 2008 specifically to drive the goals and objectives of this plan), and the Town Council. Many of the environmental goals and recommendations are directed to the Town as a governing body because a broad range of environmental actions can be best focused promoted and coordinated within town operations, facilities, waste management, and regulations. However, the plan's action items also include partnership and community efforts that do not stop at Vail's geographical borders, in effort to work with valley and regional stakeholders toward environmental improvement through education, policies, and programs. The following documents were created to guide environmental policy and actions: Comprehensive Open Lands Plan Adopted in 1994, the Comprehensive Open Lands Plan identifies and develops strategies for acquiring or protecting remaining open lands in Vail that would be valuable for recreation, protecting sensitive environmental resources, extending or connecting trails, providing adequate neighborhood open space and creating a small amount of contingency land for unseen needs. This plan expired in 2000. Environmental Strategic Plan (1994) Adopted in 1994, the Environmental Strategic Plan established a long-term environmental protection work plan. The plan expired in 1998. River Water Quality Management Plan Adopted in 1996, this document is still relevant and is used by stewards of the watershed to understand the current situation, the initiatives taken and future actions needed to protect the region's aquatic health. Community Wildfire Protection Plan The purpose of the Community Wildfire Protection Plan (CWPP) is to implement a seamless, coordinated effort in determining an appropriate fire management work plan within the Town, complementing local agreements for wildfire protection. Adopted in 2007, the CWPP is still being utilized to guide forest health Vail Energy Audit/Action Plan The Energy Audit identified the baseline energy usage by the municipality, and categorized sources of energy use. The audit made recommendations to improve energy efficiency and conservation, many of which are in this document. Vail 20/ 20 Vail 20/20, Focus on the Future is designed to keep the resort community competitive. It identifies commonly shared values in the community, creates a clear vision for Vail and coordinates Vail's strategies for the future. 6. TownofVailValues The Town of Vail Values were adopted by the Vail businesses, interest groups and local and Town Council as part of the Vail 20/20 Strategic regional governments. Cooperation is essential Action Plan (2007) and represent what is important to to addressing issues that e�end beyond town the community and our partners. boundaries. 1. Premier Resort Community: Vail values its role as a premier resort community, which recognizes the interdependent relationship between the resort, community and municipality. Vail's success as a resort depends largely on its success as a community which fosters relationships between locals and visitors. We make plans and take actions that are investments in the experience and lives of many different generations, today and into the future. It takes work and reinvention to stay No. 1, and Vail is committed to innovation and creativity to achieve our goals. 2. Diversity: Vail values maintaining a diverse population of residents, workers and visitors, with a broad representation of age, family composition, ethnic background and economic means. 3. Activities Benefit Individuals and the Community: Vail values a vibrant community life supportive of spiritual and physical well-being and encouraging of intellectual and cultural growth. This value includes providing a wide variety of educational, recreational, entertainment, art and cultural opportunities. These offerings are accessible to all and appeal to residents and guests of all ages, incomes and interests. These activities promote the development of relationships that strengthen the community. 4. Natural Environment: Vail values the environment as a source of health, beauty, recreation and economic strength that makes Vail a special place to live, work and play. As stewards of the environment, Vail is committed to promoting sustainable environmental practices in every aspect of the community. 5. Participation and Cooperation: Vail values the participation of its citizens in community life, decision making and planning for the future. A sense of ownership and responsibility is achieved through open communication and cooperation between community members, 6. Leadership: Leadership: Vail values a transparent, fiscally responsible and ethical municipal government that engages community members, private partnerships, municipalities and other entities throughout the region to make sound decisions that serve all interested parties for the long term. 7. Healthy Economy: Vail values world-class service and a vibrant, diverse, year-round economy that caters to full and part-time residents, visitors and business owners and operators. A growing employment and revenue base supports the economy, which thrives on environmental sustainability, amenities and events, transportation and other infrastructure. 8. Sense of Place and Character: Vail values the strong history of the Town and its unique character and legacy while acknowledging the importance of reinvention. This is reflected in the high quality of the built environment with design and features that endure over time. 9. Safety and Health: Vail values a sense of personal security for its citizens and their children, as well as for properry. Quality healthcare and physical activities support the health of the community. 10.Transportation and Transit Network: Vail values a sustainable, multi-modal transportation system that effectively provides ease of access to residents, visitors and the workforce in an environmentally and technologically forward manner. � V. Pol ic Statement v "The Town of Vail shall serve as a nationally recognized leaderinsustainabilitythrough a commitmentto community partnerships and balanced stewardship of human,financialandenvironmental resourcesin policy and dailyoperations:' �� ;�. � �, R. r �-. � ,,�- ,ry, .��. . _. � ��. �- �� - . _ � ��;�,,: ��: � ` -- ,: - Y a �'° f+.. 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L ��4 �. � ''r ' �'��. '� • .��-.'��. � t3: � r ��-. t.�...�.' , .' �_ i� �� . ' �'�' -. i ' { y.j '�� . - . . �r+ � _.� ,� �,'� 3.-., ?�' . �� ' - .��1_.'_ r . ' L�i�1 � . � - �v+� `'�"*'�S .� � ��_ � . ..... ............................................................................................................................................................................................................ � SOLID WASTE STREAM DIVERSION & RECYCLING Goal 1: Reduce the amount of Town of Vail landfill contributions by 10%within 5 years, and 25%within 10 years. 1 ECOSYSTEM HEALTH Goal 3: Ensure that the natural environment, specifically air and water quality, water quantity, land use and habitat are maintained to current or improved levels of biological health. 3 PUBLIC EDUCATION & COMMUNICATION Goal 5: Increase public education and awareness, communication and environmental stewardship in the Town of Vail. 5 ENERGYEFFICIENCY Goal 2: Reduce the Town of Vail municipal and community energy use by 20% below 2006 levels by 2020, in order to effectively reduce the Town's contribution to greenhouse gas emissions and impact on global climate change. � SOCIAL DEVELOPMENT Goal 4: Lead programmatic efforts to promote sustainable and profitable business practices within the Town of Vail and the Vail community. Implement employee sustainability programs to maintain high quality of life. , TRANSPORTATION Goal 6: Reduce the environmental impact of transportation bysupporting effortswithin the Eagle Valley to decrease total Vehicle Miles Traveled (VMT) by commuters and guests by 20% by 2020. � �o 8 Background / Key Issues Like many resort mountain communities, the Town of Vail faces unique challenges related to waste diversion, and recycling: • Resort communities generate more trash per capita than the state average. The 1998 (Eagle County) waste composition study data showed that the Town generated four times the amount of trash (6.8 tons of solid waste per capita), compared to the state average of 1.7 tons per capita in 2004, according to Colorado Department of Health and Environment estimates. Though Vail's per capita generation does not include seasonal employees and guests, the average annual tonnage of waste generated is still estimated to be significantly higher than the state average. • Vail has a population of about 4,750 year-round residents, which can soar to over 30,000 during peak ski season. This strains existing waste and recycling infrastructure. • Lack of data: cost-benefit analysis on curbside trash and recycling versus drop off. For example, recycling of some materials such as glass is heavy and possibly not cost-effective. • Public resistance to adding additional containers in small residential dwellings and possible increased costs for trash disposal. • Private waste haulers, wildlife concerns, and no existing mandatory curbside recycling program calls for ordinance changes within the Town. • Multi-family residential units and lodges require specific infrastructure and additional education for a unique programs such as Pay as You Throw to be effective. • The Town encourages employees and guests to use the free public bus system. While this reduces the Town's carbon footprint, it creates a barrier to participation in public recycling drop off sites. According to Eagle County (2008), the Eagle County Landfill is a Colorado State-approved Subtitle D solid waste disposal facility. Of the 61 acres approved for development, 31 are in use. This site will reach capacity in 14 to 17 years, depending on waste levels. However, future expansion could increase the capacity of the landfill. Recycling drop-off centers are managed by 11 the Town through a contract with a local trash hauler, and curbside recycling is made available twice a month by the two local waste haulers. The recycling service is not a direct charge, other than the cost of the recycling containers. Current Initiatives • The Town continues to manage the free recycling drop- off program in Vail. • A cardboard recycling system was installed and is operational as of September 2008. • The Town sponsored its first electronic recycling event in 2007 collecting over 8,000 Ibs of electronic waste. Electronic recycling will continue in Vail until the Eagle County MRF is able to accept electronic waste. • The Town requires special events to incorporate recycling in their event planning. • The Town Environmental Department works with Eagle County Landfill management in planning for the 2009 $6 million Materials Recovery Facility (MRF) at the Wolcott landfill, which will increase the Valley's recycling capacity by 2-4 times, greatly improving the economics of local recycling. • Each quarter the Town offices, through the Information Technology Department, recycle all outdated and obsolete computers and electrical equipment with a certified electronic equipment recycler. • In 2007 the Town implemented an electronic document and records management system designed to reduce staff dependency on paper and encourage information sharing internally and with the public. Since July of 2007, the Town has scanned and recycled over 225 boxes of paper and has 27,067 electronic records, or 582,473 images. Baseline According to Eagle County Landfill data, Eagle County generated 115,489 tons of solid waste in 2007. Of this, compacted waste (trash) accounted for 49,679 tons, and construction and demolition waste accounted for 50,701 tons. The last data point for solid waste generation for the Town of Vail was 1995, where it accounted for 31,025 tons of trash, equating to 37% of Eagle County's waste. Current baseline data are needed to quantify the effectiveness of waste diversion efforts. � �, Objectives 1. 2. 3. 4. 5. Create a culture of waste reduction by delivering a clear and consistent message of resource efficiency through Town actions, community messages and guest experiences. Develop education program(s) to increase waste diversion, reuse, and recycling program participation rates of Town employees and the Vail community. Implement a°Pay as you Throw" (PAYT) curbside waste pickup and recycling program in town. Promote and eventually require recycling of construction waste and building material. Collaborate with Gafield, Pitkin and Eagle Counties on the regional solid waste diversion program that streamlines waste reduction and recycling. I��.�`.. � � `�� - � � <�r� � � � �� . � :J.. � '� �� ,.� :.f � ^�� '.r: . � . ' ' . . . , ' ' . ;�, .r -- -�.�.,. ..�° _ r�� ,�"�,�rt�{¢:�y�, t � . .. r:.i � � . . -�. .. . y � r� � �, .Y ..' .. F.� � :� � .�. F �'� �1 '.." l�Y.k�k l'� � � I x �.�1"�� : Y `� ` � � ; t�' .: ` � ., � - � � � � tfS�ksYY � ��fit `�= Y� � i�j'�. n }:�' �.;r�l; i...:. � !, ' � ��' `—.� �A ��.� � � ..�Z.� lid�".f �� • �`.' �� ,'sf�l� R. " .��ii` $ ��1:/"�_ ay,,q�..� � _+�,,1� � . n �.�- �^� � � a � . _. � �l'Ti^.i7��1 � � . , I ��-�x`'��.- - . ■ �41 �dt5.,w��a II=I ( � t � �9 --��'� � �' ;� ' � � � � � � :_ � ,_ ._ z � �-/ �� _ ~-`� ,; f '�-� P _ .� l�l+ , .: � �:;. � � `,�' �.—: �e�,�; �, -�� '� � �_ , � _ �1a1 a i i • so� ` - �I � � � �� 12 � Background/Key Issues According to the Southern Rockies Ecosystem Project (2007), the earth's surface has undergone unprecedented warming over the last century, particularly over the last two decades. The future climate of the Rockies will likely be dominated by human-induced warming under °business as usual" carbon emissions, so accurately characterizing the regional response is vital to the Rockies' future sustainability. According to Vail Resorts (2007), the snow season on Vail Mountain is approximately 15 days shorter than what it was 25 years ago. In 2008, the Town completed a streetscape project that includes heated pavers in Vail Village and Lionshead in the pedestrian core areas. These pavers make it safer for pedestrians to walk in the winter and remove the need for snow removal trucks and plows in the village cores. However, according to the Streetscape Master Plan (2005), an additional 1,357 tons of greenhouse gases are emitted into the atmosphere each winter season from melting snow. To offset this energy use, the Town has purchased wind energy credits equal to 100% of its electricity consumption. Also, funds from the Town's Real Estate Transfer Tax (RETT) have been designated for use on renewable energy projects. The 2007 Town of Vail Energy Action Plan provides general recommendations to reduce municipal energy use over the next few years. However, opportunity exists to coordinate energy conservation programs among residents and businesses. Current Initiatives • In 2007, the Town installed 4.53 kw photovoltaic grid- tied solar panels on the Vail Village Information Center as a pilot project for solar on municipal buildings, which produces the equivalent of 20-25% of the buildings' electricity. • In 2007, the Town purchased wind power credits for 100 percent of municipal power to offset carbon emissions from electricity use. This contract is renewable in 2009. • The 2007 Energy Action Plan established a baseline of 2006 general energy use. The Plan is being used to review recommendations for reducing energy consumption, and track potential financial savings through efficiencies. • The Department of Community Development building has been retrofitted with energy efficient lighting, timers, and motion sensors. 13 Baseline The 2007 Town of Vail Energy Action Plan includes a municipal energy inventory use for 2006 which will serve as the baseline against which the Town will measure the success of Goal 2, in reducing the Town's energy consumption and contribution to global warming pollution. Several municipal buildings present opportunities for inexpensive lighting, and heating and cooling upgrades to achieve significant energy savings, notably the Lionshead Parking Structure and Vail Transportation Center, as well as the Municipal Building (Table 1). Town of Vail 2006 Global Warming Pollution by Sector . Buildings Miscellaneous g,431tonsofCO2 939 tons of C 8% 71% Figure 1 Town ofVail 2006 Combined Gasoline & Diesel Use by Department otner �,a.o Fac�rcy nnm 35 % Police Dept. ��,o I � : .-. Figure 2 Though the Town will focus efforts on reducing overall carbon emissions, it is also helpful to evaluate energy and/or carbon intensity so that incremental progress is easier to identify. It is likely that as services increase and/or buildings are added or expanded, so will energy use. In order to gauge energy intensity, metrics, or useful comparisons must be identified. The following may be useful to track carbon intensity (Schmueser-Gordon-Meyer, 2007). Total tons of COz can be compared to total Town operating expenditures* 11,863 tons of COz per $1,000 of expenditure = 0.27 tons in 2006. In other words, for every $1,000 the Town spends, it emits 0.27 tons of COz. Another possible metric includes comparing dollars spent on energy to: Total Town operating expenditures* on electricity, natural gas & water. $1,442,610 per $1,000 of expenditure =$32.94 in 2006 In other words, for every $1,000 the Town spends, it spent $32.94 on energy and water. *(2006 total Town of Vail expenditures =$43,800,000) � .........................................:............................. � Plan Review Process Baseline According to the Four Seasons project development team, printing costs for current major development projects in the Town of Vail are estimated at $14,000 per set of plans, containing several thousand sheets of paper. Most large scale projects print multiple sets, and can total over $90,000, not including time and energy spent driving to and from the Town of Vail Community Development Department offices, and shipping costs. Converting to electronic plan review would reduce waste, and greatly increase energy efficiency and reduce carbon emissions by decreasing driving and shipping of plans. Electronic plan review will also streamline the plan review process, increasing customer satisfaction. Fire and police operations will have instant access to building plans for emergency incidences. Buzzard Park Housing 73,440 Colorado West Mental Health - Com Dev Building 85,560 Creekside 120,181 Donavan Park Pavillion 50,600 East Vail Fire Station (1) 85,252 EMD Boiler Room - Snowmelt - Ford Ampitheater 68,281 Libra ry 388, 000 Lionshead Parking Structure 673,990 Municipal Building 782,040 Public Works Administration 633,152 Town Manager's Residence 10,780 Vail Fire Station (2) 79,407 Vail Transportation Center 2,596,800 Misc Housing 21,571 Miscellaneous 485,753 Misc. - Irrigation 6,804 Misc. - Street Path / Lights 644,956 Sub-total � 6,806,567 Transportation 51,272 Annual Totals Objectives 1. 2. 3. 4. 5. Track and reduce the Town of Vail municipal and community energy use and GHG emissions. Implement a sustainable building code program that requires new construction and major renovations to achieve designated resource and energy efficiency targets. Implement energy efficiency and conservation measures for municipal facilities. Increase fuel efficiency, reduce fuel and oil consumption and create a viable program for alternative fuels within the Town fleet. Implement community energy efficiency and renewable energy program. 11, 500 6, 552 16, 449 5,303 286,710 20,260 5, 471 16, 270 78,400 1,858 5,492 � 454,265 � � � 169 � iesel (ga � 255 66 2, 515 407 3, 489 399 271 1,068 109 272 1, 547 � 4,034 150 � 14,582 �is,vs $599 $12,653 $11, 233 $30,670 $11, 486 $251,357 $20,802 $43,842 $53,563 $61,992 $106,968 $2,056 $12,098 $157,530 $2,068 $56,121 $1, 583 $60,114 $911,909 $530,701 $1,442,610 118.53 0.04 103.61 99.15 125.02 97.12 1,444.59 56.89 422.24 583.61 727.20 2,390.16 938 93.23 2,142.61 17.80 401.66 5.62 532.09 10,309.9 2,4923 11,862.9 14 8 Background/Key Issues Drought, warmer temperatures and the infestation of the mountain pine beetle have led to increased wildfire danger in and surrounding Vail. According to the U.S. Forest Service, as of 2007, the beetle has infested over 70% of the trees from Lionshead to Dowd Junction and during the ne� five years, the area surrounding Vail will lose hundreds of thousands of pine trees from this infestation. The dying and dead trees are more susceptible to catch fire and thus, increase the danger of spreading wildfires. The Town will spend over $1.5 million on addressing the beetle outbreak and wildfire preparedness through 2010. Gore Creek is the only major tributary that runs through the Town, and supports both recreational and sanitation needs. The e�ent of Gore Creek flowing through Vail has been subjected to numerous disturbances over the past 30 years including increased sediment from sanding of I-70 during the winter. Monitoring the effects of sand sedimentation and other pollutant sources on the Gore Creek is underway and the Town works with the Eagle River Water and Sanitation District on watershed management programs to improve and protect the future stream health conditions of Gore Creek, which is designated a Gold Medal Trout fishery. The Gore Creek Macroinvertebrate and Stream Health Monitoring Report: 2004-2006 Monitoring prepared for the Eagle River Watershed Council, stated that when compared to other healthy reference sites on Gore Creek and the Eagle River, aquatic insect numbers in certain reaches of Gore Creek flowing through Vail are in poor condition. Data summarized from various reports (Eagle River Inventory and Assessment 2005, Hydrosphere 2005, Wynn et al. 2001) indicate that in the past decade a downward trend in stream health is occurring in Gore Creek, typical of increasing urbanization. Current Initiatives 15 : Since 2000, the Town has been an active member of the Black Gore Creek Steering Committee and a project funding partner for source control and monitoring. The Town supported the planning and construction of 63 sedimentation basins on I-70 Vail Pass over the past five years. • In 2007, the Town assisted in funding the Colorado Department of Transportation's Sedimentation Basin of Last Resort project located at mile marker 183 on Vail Pass. • The Town supports Gore Creek water quality monitoring efforts by the Forest Service. • The Town supports, promotes, and adhere to the guidelines put forth by the Eagle River Water and Sanitation District Water Conservation Program. • The Town supports the implementation of Black Gore Creek Total Maximum Daily Loads (threshold for pollution rates that still meet water quality standards) to identify sediment load reduction projects and implementation plans. • The Town is partnering with U.S. and Colorado State Forest Service and Eagle County on the Vail Valley Forest Health Project, which seeks to reduce wildfire hazard by creating a fire break around the Town by removing beetle infested trees and working on re- vegetation programs. In 2007, the Town hired a six person wildfire mitigation crew for fire prevention education and cutting/thinning projects on Town-land adjacent to U.S. Forest Service lands. • The Town finalized its Community Wildfire Protection Plan in 2007, which outlines how Vail can protect itself from the threat of wildfire. • New regulations in 2007 require Class A roof assemblies or roof covering materials on all new roofs and re-roofs in Vail, and prohibit wood shake and wood shingles for all structures. Objectives 1. 2. 3. 4. Maintain Gore Creek watershed as a Gold Medal Fishery, while working to maintain tributaries; meet and/or exceed aquatic life standards set by the state of Colorado through the management of urban stormwater. Re-initiate Trees for Vail program as a forest restoration and Town of Vail beautification project to improve the community and the environment through tree planting. Promote water conservation practices in businesses, community and municipality. Address tree disease in the Town of Vail through public outreach and education. �� ` +�`�w;. . � _ �L�'. e' i : � 1 �� i / �:*�� `'� � a !\-�- . .. ,.,� � ~�r �.; �'� a �: �` :- . ral environment, specifically , water quantity, land use d habitat are maintained to current or �:�,:� �_ �: � . ..:� ' . � �'�� , �.' �� / �, • , � �I � � . /�� • � ` 1 � `,N • � � � � � _ 4 1 Y � • �� j �Y � ` l � i� + ' � a , � � • •! ' � t � � �. ; �.� ` , - � . ,,� . . � . � � . . . �� . ,':�r�.' ` 4 �,\ r �_ ,, ,�,, ' w .�� ' �.a` + � • / � t � T ��,�� } K • r� �� ' ' � �,� ��w��' � � •`1 � �!� � ' 1 i \ �� i ' � � ' ! ; 1 �� __f. . `i- . : ��r ` �°� �� - ,`��' � ;:; ; �� _�.� �` "^3`';-, 'r ; .d •� � .. .:�`°;'� s�-._�' ��; ��= ` �- : � ' IY . {r :� '-�� '�p4�I �" ' �j..«^+�i. �� '��.�g� ; r"' ;� �.f_�� .� �.�7Y ��,.�t �.'S ? i �,.y.�`��i /• � '!' � � +1' ,t�_ - !�.'i� �� ' `1�� : , t'`1 i ^�� D � i+_�,- '2•t� �.�'�- i- ,, � �- � is+1� . :' . a;'� ;F � y�� i. J.�rW.�. � Y-'i �' . -.�r ;Al _ ��., f _ Ati'- �x -:�': ; �,:�.,x � '�-.� - �w� . �r;�. ,. . _�_�Y�. �� r_ i - -. � i � � �' `,::4 - � °i. .� r..tiy��f7.'': '� . •�� y 1 ,'+3� Fi�.�^�;,,r, - `� ,��. .r�`�y �'- . � . . ��['.r „� F. ' �:i '.I.' ,x.� _ ',,' ` - 4..,, �-` �$ �.�:� ;�:+�,�; �; ��:,��;�`;�I �. ��;.��`�. .� � ,�� -� },A�r`�?`_ �* � '� r�"�" :;.�lR 6� _•r� � ' ,� '� R„` ��7M •.< ��Y,:�� 8 Background/Key Issues Historically, environmental, social, and economic goals have been pursued somewhat separately from one another in the Town of Vail. The recently renewed environmental movement in the United States has prompted businesses and municipalities to begin to identify how environmentally friendly business practices and green building design can be profitable and sustainable, creating happier and healthier employees. The following vision statement describes how the community envisions Vail's perfect economy according to the Vail Economic Development Strategic Plan: Vail's economy is supported through a year-round viable business environment that meets the market demands of both residents and visitors. The major redevelopment of much of the Town has expanded and enhanced Vail's pedestrian and commercial areas, which provides a strengthened tax base. A diversity of retail, lodging, dining, special events and service businesses and both indoor and outdoor recreation Current Initiatives The Vail Economic Development Strategic Plan provides a detailed outline of necessary steps and initiatives launched under the recommendations of the Vail Economic Advisory Council, Planning and Environmental Commission and local businesses to improve economic health in the Town of Vail. Several economic indicators identified are also indicators of environmental health, such as stream levels, air pollution, noise, and snow pack, because they can impact the willingness of guests to visit Vail. The Economic Development and Environmental Departments work together to track and share data and keep track of impacts and trends on the economy and the environment. To improve social well-being and health, the Town contributes to an employee wellness benefit, which provides a subsidy for recreational passes and athletic club memberships. The Town also provides free bus passes and hold yearly employee recognition and appreciation events. opportunities funds a growing employment and revenue base. The Town's strong infrastructure, environmental Objectives stewardship and its cooperation with economic and community partners benefits l/ail's economy. Through prudent cost-management and balancing ofdiversified revenue sources, the municipality has sustainable funding for its capital and operational needs. Recognizing that Vail's economy, social health and environment are not mutually exclusive, the Environmental Team has begun work with the Economic Development Team and the Economic Advisory Council to support the Vail Economic Strategic plan goals, while ensuring sustainable business practices. 17 : 1. Promote sustainable business practices through the Vail Valley Partnership (WP) and Town of Vail Destination Preservation sustainable business 2. 3. program. Promote overall employee wellness through strategic partnerships. Work with the Commission on Special Events (CSE) to require all events to reduce waste, purchase sustainable and biodegradable products, and promote Colorado Carbon Fund offsets. y4 �• ' ' * �4 f; � .��# .,: a,,,� �;: . '` -�` . ��1�� E�� I. .... 1I - ,rnr .I' [,i I '�ii� . -,,.,... � :�._ �� f i� � programmatic efforts to promote sustainable and :able business practices within the Town of Vail and the �ity. Implement employee sustainability ��'�� +� '� .7 �J rt �� + +N �i �� _`��f" , „ ' I � R �V � r�'�. �T i �� I~ — '� � �: � � � � �.�,�� . : �•. .; . :., :; . .. �j % i . . � � �� . *i� I�L ' I �d��: � ',. �' i�. Y.J s�; --� . " — � � � � � � ♦ 0 8 8 � � � �� r5 �' � l�� ,,,��,;; �I r ,' ^'an�Y �. i d I � � �� . �'�� 19 �. ......................................................................................................�...... : Background/Key Issues . The Town of Vail currently hosts or participates in several environmental stewardship events per year. Currently, the events do not contain an educational element, nor are there any formal Town of Vail environmental education programs. Several issues related to public education and communication exist: participation rates for Town environmental events have been relatively low, lack diversity of events; lack of educational element at events; difficulty reaching second homeowners and tourists given their limted time in Vail. Current Initiatives �F _ , ;K . � � Y; � �' � . , �r �k. °' ' � � '�`. . , �, � . , > - �;� - : t��:: _ � �A;,•'� : � -_ _ . .. ��`_ � t;, .� � --' L a '.� ''? �'� r .�/'�� `+ �� 4 - �� . Town of Vail Clean Up Day — The annual Clean Up Day event has been occurring for over thirty-one years, to clean the Town following the spring melt. For several years, the Town has offered a$25 donation to local charities in the name of each volunteer. River Clean Up Day — Sponsored by the Eagle River Watershed Council (ERWC), Town Staff act as stream team leaders, and take a section of Gore Creek and lead clean up efforts. I-70 Highway Clean Up Day - Sponsored by Eagle River Watershed Council, the I-70 Highway Clean Up is the largest highway cleanup in the U.S. with approximately 1,200 volunteers each year, that clean up over 40 miles of highway each way. The Town Environmental Team organizes clean up efforts on roughly 3 miles of highway. Electronic Waste Recycling Event —°Get the Lead Out" is an annual electronic waste collection event sponsored in partnership with the Town, Eagle Valley Alliance for Sustainability and Eagle County that allows the community to recycle their electronics and divert toxic chemicals and equipment from the landfill. Town of Vail website, public service announcements, press releases, Plum TV, TV 8, radio and other local media, are ongoing methods of effective communication to the community. Objectives : 1. : z. Direct the Town of Vail Employee Environmental Focus Group in driving Town sustainability practices through educational initiatives. Develop Town of Vail environmental sustainability public education campaign through collaborative partnerships. � 8 8 Background/Key Issues The Town of Vail operates the largest free mass transit system in North America, yet over 2 million vehicles pass through Town on I-70 each year. The highway running through the center of Town presents challenges; highway noise, stormwater runoff, and vehicle emissions. Current Initiatives • There are several informal active Town employee carpools. • The Town participates in the I-70 Coalition ongoing dialogue on the highway transportation plan. • The Town purchased seven hybrid buses in 2008, for a total of eight in the fleet, costing over $3.5 million. • The Town has abundant bicycle routes running from East to Intermountain and throughout Vail Village and Lionshead. Objectives 1. Increase employee and guest van and carpool use. 2. Establish collaborative partnerships for improved use of mass transit. 3. 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C T .— C f0 V O O O � � O � � a � � � ��o ,��o � � E � �' °- W C O C C i �� +� N a 7 M f0 O a' N � "O �n � � V � � d� � � fV0 j � O 0 a� _ o O � � �N � � � � W � � o � V (n io � °- � ,�.�.� � � � a`ni C i"i N 7 C V � O C • �O ' j a=i Q�"O L�"O �N O C7 N O v�i 3� i.�.i ��N � ��a _ % �� r.: F � � � E�� qE'3 ��` :� � _�� qr� : y�� -•.�R p..•i „ f n : ��.R� � r, . .:: ua'�::� va . , i .s - ei� : . �� . ��:'. �•._��j';' � � � • - ' i . , � :.:: � �, - 's� .k't'. Y+��:.'.F. _. �rV��"L� ��:��Y. r ,ry�� y� � ~�� t . . ` 'r a� '�' `.T � '. A. r , _. � '; f7��'�Y.. �"- s 'f7!".xr��'� �:! , � � �-r��, �'•..^ `+y�,�i� _. '� r.W- ..?!°.Yg.�..i�:'?� � � �,�� ,�. :� �; ;: . �4 ' .. . ... I :�.d.. �� ` �-�+ •�i'IqeG_; f'7.��•I,�� ' �. � �^ �,� .x��. _ -�� ., � I�1,�� r� - -. .,.,,_; °,;_ -.;_ �, � ,.��=,.,� _- , C.c. - . �-��;'"�!Rpqk. ~ . � k � __ .'�^-� -. _ _ _ . `••�YS__ ¢� � .�.'' �. . ' �' � � .. -5��..i �.. ,ne- r. .,;..� � � " �� "� -� � �^:, .�j. ' . y� t '�Y-••"F!? ti.� ?��• . ++��:' ^�?�.�.�e�ce1� �,i � `��'_ �r _ - .. �� - -=M�i.'� ��. � �� .a�y ��+� ..:z.,'�.. °' . ''aY�`,� ^_a -��?�+' � �sC. . 4� c.•: . � - :".�� ' ' y. iC'� _. -�� •�- _� � +�� r = - :�� y�� .. � - �; `� _. :,.�.� •,,�� r� � � � �:� �'� 11' � � � �' _ , , ' � A,x� -�� -` . �'" � '� ��i �"��' �� 4�=� ��;�.�� . ..� �i„ '-7� �i..��b.�a' . �:.'� �, . n�•7.�z i 1 � � � _ _ '_�'" � } . T:� �y..��,.�' R� `� ':T�°�:'�� _ .�' [�� " � A.' � •.�� rt��, � �- - .. R: �;+�a` ,.�"Y...� � �.�i. � � ��"` : .�.. :� 4 . . ''� a''� ,�'.' r �� `� '��-.� i�`•�;. .. .�_ -.•'.� �:--�Y;�. .� .. .:!,��!�?If;l':�'S'`�..�L' '. � �.��. ��''x� Fi�'Sii 26 ., �� . � 4� ed XIII. Fundin g In order to launch major sustainability initiatives in the Town of Vail including energy upgrades and renewable energy projects, educational initiatives, waste reduction and other programs, capital investment and initial resources will be required, though in many cases long term return on investment is the goal. The Town of Vail Environmental Team will continue to identify partnership opportunities to offset the capital investment required from the Town budget to drive priority projects. Collaborative efforts will facilitate successful programs, community involvement, and environmental stewardship. � � - ► �� , _ i_ � • i ` - � The Town will collaborate through partnerships, grant funding, volunteerism or information-sharing with local, state, and federal organizations including but not limited to the following: The Town of Vail and Valley businesses, Eagle County, Eagle River Water and Sanitation District, Holy Cross Energy, Xcel Energy, Valley non-profit organizations; education community, State of Colorado (e.g. Governor's Energy Office, Colorado Department of Health and Environment, U.S. Forest Service, U.S. Department of Agriculture), Governmental organizations (e.g. Northwest Colorado Council of Governments). � � � � �� : ��.. �l3�`,�-.; t� 3''�. �'� �« .7� � �4�� • ` . '-,� � - �� - � : • ,a � *�. + � _ ' 15�� XIV. Re ortin p g The Town of Vail Environmental Team will create an annual Environmental Sustainability Report, as part of the Town Annual Report, which will use the environmental indicators identified in this plan to provide information on Town energy use, GHG emissions, waste diversion calculations and program progress. XV. Essentia l Next Ste s p � �. � l �: � ey'^m~- C', ��i ,.y„ � � � i --� ,.: �� • Continue to meet with the Environmental Sustainability Advisory Committee made up of key community members and stakeholders, to seek feedback on planned action items. • Continue to present environmental programs to the Planning and Environmental Commis- sion to incorporate environmental goals within the planning and approval process of Town projects. • Develop a communications plan. • Work with the Vail Valley Partnership to roll out the Destination Preservation Program. • Identify partnerships and funding mechanisms to leverage Town funds for sustainability initiatives (e.g. renewable energy, performance contracting and building upgrades, PAYT program) A 1' i .,_ �.jti �'. , � � I ' �X. • �•,�f'�1i 1 K��.N, •.,�� . M• A� �1�{a� . �� /y rt��.�� .�.t� _ .�i M1 = �. G• �i _ ��- �.,�`t'`' ; _;'� _ ., i /Y i' �.: s�'� �=i.;r! � y ' t �'"� f�� .7.� � -:: � � t^ ..�-v s � •� � �_� k�� 6 _ . v • .._ :�� - � � n. k� v" � . •� 1'. �t,• . .•7� _ l� %\ .:::� �" � x�. - , ::,,�� C:.,- ., ? ��`� :�::� \ + �, �'�;� .� � �� p �, ' '! , � � � I ; � � � / � � , � �� ' � �� .. . I ' I � �I ��bit � �� ' ' 1 � � � �� _ �. . u -�� .�� i � � � ` � �� I : References Carlson, Bill. (2006) Memo to Vail Town Council dated 01/17/06. Town of Vail. Colorado Department of Transportation .(2008) www.cotrip.org Information on I-70 Resurfacing Projects. Accessed 4/3/08 Eagle County. (2006) Eagle County Landfill Fact Sheet Eagle River Water and Sanitation District. (2006) Memo to Town of Vail, dated 11/1/2006. Eagle River Watershed Council. (2007) The Gore Creek Macroinvertebrate and Stream Health Monitoring Report: 2004-2006. Felsburg Holt and Ulevig. (2007) Town of Vail Transportation Master Plan. Town of Vail. Gore Creek Watershed Management Plan (2006) Mathieson, Alister, and GeofFrey and Wall. (1982) Tourism: Economic, Physical and Social Impacts, New York: Longman. p. 21 RRC Associates. (2007) Town of Vail Community Survey Results. Schmueser, Gordon and Meyer (2007). Town of Vail Energy Action Plan. Town of Vail. Southern Rockies Ecosystem Project. (2007) State of the Southern Rockies Ecoregion. http://www.restoretherockies.org/report.html Accessed 4/5/08 State of Vail Report. (2007). Town of Vail. Town of Vail Department of Community Development. (2007) Development Statistics 2007. Town of Vail Public Works Department (2005). Streetscape Master Plan Background Information. Town of Vail. United Nations. (1987) "Report of the World Commission on Environment and Development." General Assembly Resolution 42/187. Accessed 4/01/08. Vail 20/20: Focus on the Future: Strategic Action Plan (2007). Town of Vail. 29 e�o-ihk CARBON � NEUTRAL c�p r i n'�� www.vailgov.com ! � . � � ,�... :�. 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Town of Vail Vail Valley Medical Center Tivoli Lodge Marriott Resort Vail Cascade Hotel and Spa Vail Plaza Hotel Troy's Ski Shop Vail Plaza Hotel Sonnenalp Hotel Sweet Basil RRC Associates, Inc Chris Cares � T�RR'I'fO�Y� ' 2 Vail Local Housing Authority Mark Ristow, Chairman Sally Jackle Steve Lindstrom Ethan Moore Kim Newbury Vail Economic Advisory Council Mark Gordon Dick Cleveland Alan Koslof Bob Boselli Greg Moffet Rick Scapello Robin Litt Sally Hanlon Bill Jensen Rob Levine M. Joseph McHugh Pam Stenmark Mark Cervantes Matt Morgan Brian Nolan Steve Kauffman Tori Franks Rayla Kundolf Bob McNicols Employee Housing Strategic Plan Table of Contents Purpose Time Frame Threats, Weaknesses, Strengths, & Opportunities Objectives Policy Statements Action Steps Implementation Matrix Roles and Responsibilities Appendix , TIRR'NO�Y� ' 5 6 6 9 11 12 19 21 23 a. Glossary b. Resolution Adopting the Employee Housing Strategic Plan c. Process Timeline d. Existing "Conditions" Survey Results (to be added upon completion) 3 Employee Housing Strategic Plan , �� Employee Housing Strategic Plan TOWN OF VAIL EMPLOYEE HOUSING STRATEGIC PLAN BAC KG RO U N D In 2006, through the Vail 20/20 Focus on the Future process the community established a housing goal. It is as follows: "The Town of �ai/ recognizes the need for housing as infrastructure that ,nromotes community, reduces transit needs and kee,ns more em,n/oyees /iuing in the town, and wi//,nro�ide enough deed-restricted housing for at /east 30 ,nercent of the workforce through po/icies, regu/ations and ,nub/ic/y initiated deve%,nment " Based upon the community's work, the Vail Town Council has confirmed the Town of Vail recognizes deed restricted employee housing as basic infrastructure. This type of housing allows employees to live within the town, promoting community, and improving the quality of our local workforce, thereby supporting the local economy, and reducing regional transit needs. The Employee Housing Strategic Plan (EHSP) seeks to meet the expectations established by the community and confirmed by the Town Council and provide enough deed-restricted housing for at least 30 percent of the community's workforce to live in the Town of Vail through a variety of policies, regulations and publicly initiated development projects. PURPOSE The EHSP is a decision-making guide for the implementation of employee occupied housing programs. The EHSP documents the Town's current approaches to ensuring employee housing. It identifies the goal, outlines methods and defines action steps the Town will pursue. In addition, the Appendices provide background information on Town housing definitions, policies, and initiatives. This information is provided as an additional resource. The EHSP also recognizes and affirms the importance of Vail constantly serving as a regional partner in the provision of employee housing. , T�4'NO�Y� ' s Employee Housing Strategic Plan The EHSP is meant to lead the actions of Staff, the Vail Local Housing Authority and the Vail Town Council in future decisions regarding funding and development of employee housing in Vail. PLANNING TIMEFRAME The EHSP is based on a five-to-ten year planning horizon; it looks well into the future anticipating the needs for employee housing over time. The EHSP also contains identified ��action steps" targeted for a one to three year period. These action steps will need to be evaluated annually and it is anticipated that they will be updated at least every three years as market conditions change. THREATS, WEAKNESSES, STRENGTHS & OPPORTUNITIES It is important to recognize and plan for the threats, weaknesses, strengths and opportunities that exist in the Town of Vail as well acknowledge the broader trends that impact Vail. Threats , T�4'NO�Y� ' ■ Increasing Competition For Employees o Within the next ten-years: ✓ Conservative estimates predict 2,000 new jobs will be created by development and redevelopment within the Town of Vail - The majority of these jobs will be service sector ✓ It is estimated that at least 7,500 new jobs will be created between Eagle Vail and Gypsum in the next ten years - The majority of the these jobs will be service sector ✓ It is estimated the Ginn Development will add 1,000 new jobs ✓ Lake County and Garfield County are both experiencing job growth - The oil and gas industry and mining generally pay substantially more than the service jobs being created in Eagle County ✓ State of Colorado predicts overall job growth of 23% (DOLA) 6 Employee Housing Strategic Plan Real Estate Trends o Real estate in the Town of Vail is expensive as compared to the rest of the region as well as compared to the national market o The conversion of locally occupied housing to second homes o The free market focuses on the housing desires of second homeowners o Increasing cost of construction o Local real estate values continue to trend upward o The gap between what locally earned wages can afford and free market housing prices continues to increase Unique Geographic Constraints o Vail Pass on the East o Dowd Junction on the West o Limited undeveloped land within the Town of Vail o Surrounded on the north and south by National Forest and Bureau of Land Management lands o Farthest employment center from the Eagle County population base Cost of Commuting o The cost of gas continues to increase o Public transportation does not provide a viable alternative to all communities o The availability and cost of parking is prohibitive Weaknesses , T�4'NO�Y� ' ■ Politics o Historical lack of political will for developing new employee housing o Previously, no clear policy direction for the provision of employee housing o Lack of Town owned land zoned for employee housing o There is not dedicated funding for employee housing o At the beginning, failure to plan for the housing needs of Vail employees � Employee Housing Strategic Plan Real Estate Market o Lack of free market homes affordable to local employees o Potential home buyers get less ��bang for the buck" in Vail as compared to the region o Deed restricted housing developed does not provide a full spectrum of housing types (i.e., single family homes and seasonal rental units) Lack of permanent employees hired by local businesses o The jobs being generated by redevelopment are predominately lower paying seasonal service jobs o Added challenge to establishing a diverse community Strengths ■ Community support for creating new employee housing ■ Clarity around the Town's adopted housing goal ■ Regulatory requirements o Commercial Linkage o Inclusionary Zoning ■ Vacant land owned by the Town ■ Strong local financial conditions o Bonding capacity o Strong local tax base o Potential to invest in employee housing ■ Regular private reinvestment in development ■ Expanding partnership opportunities with local businesses and governments ■ Current deed restricted housing stock ■ The ��Vail" brand Opportunities , T�4'NO�Y� ' ■ Town Initiated o Employee Housing Strategic Plan o Town owns significant vacant land o Rezoning of Town owned vacant land o Land Use Plan amendments o Annexation of land adjacent to the Town : Employee Housing Strategic Plan o Ability to reallocate existing revenue o Bonding capacity o Ability to go to the voters for a dedicated funding source o Partnerships with local employers o Public-Private partnerships for development o Potential United States Forest Service Land Swaps ■ RegionalOpportunities o Other local governments are addressing the housing need as wel I o Significant vacant land o Partnerships with local employers o Public-Private partnerships for development o ��The Valley Home Source" ■ Current stagnation in real estate values OB]ECTIVES A. Provide housing to address needs generated by new development or redevelopment. It is documented and understood that new development will require additional employees and a goal of the EHSP is to provide for that housing. This goal is also referred to as �� Keep Up" in the EHSP; going forward the Town will attempt to address the increase in demand from new employees by requiring deed-restricted housing as a condition of new development or redevelopment. The Town will encourage developers to provide a range of housing choices for the entire spectrum of jobs that are being created by the new development. B. Respond to the existing affordable housing shortfall by pursuing a number of identified programs and development opportunities. , T�4'NO�Y� ' This goal is also referred to as ��Catch Up" in the EHSP; it describes efforts to address deficiencies in the available housing inventory that have arisen over a period of years. 9 Employee Housing Strategic Plan C. Call for any deed-restricted housing that is required as a condition of development to be constructed at the time new development occurs. By dispersing year-round housing multiple objectives are met: neighborhoods are occupied throughout the year enhancing security and encouraging activity. Economies are achieved by having developers integrate deed-restricted housing at the time they are constructing other uses, and construction of new residences occurs at the time the demand is first triggered. D. Creation and maintenance of housing in Vail for emergency and key service workers. In Vail, where weather and the regional road system create periodic strains, this is especially important. The Town will also work with other businesses that provide services essential to municipal operations to encourage they have critical employees living within the Town of Vail. The Town will offer partnership opportunities to these types of employers. E. Actively address affordable housing for Vail workers to ensure that the community remains competitive in economic terms. With the number of Down-Valley jobs continuing to increase, there will be competition for workers; Vail will work to provide appropriate housing to ensure that the Town remains attractive in the regional job market. F. Increase and maintain deed-restricted housing within the Town to encourage the efficient use of resources by placing employees closer to their place of work. , T�4'NO�Y� ' It is understood there is a reduced need for personal automobiles and reduced transit costs when home and work are in close proximity to one another. Also, there may be changes in workforce demographics that result in opportunities to reduce parking associated with affordable housing in selected locations. To the extent these opportunities can be realized, without negative impacts on the overall community, they will be explored. 10 Employee Housing Strategic Plan G. Planning for new employee housing will take jobs and wages into account. It is recognized that wages associated with a particular job influence housing demand. In both catch-up and keep-up programs the Town will work toward providing a range of housing types at price points appropriate to the varying incomes of workers in Vail. It is recognized the free market provides limited opportunity for even the highest wage earners to live and work in Town and it is necessary to have a full range of employees in the community. Diverse housing opportunities for the broadest range of employees will enhance the community. H. Provide and plan for housing along with local and regional public transportation. The EHSP recognizes that these functions are intertwined and where deed-restricted housing exists, there will be a demand for transportation services. It is the goal of the Town to minimize overall transportation costs by housing employees in proximity to their jobs, and to also anticipate the projected costs of transportation (due to fuel and other scarce resources) in the provision of deed-restricted housing elsewhere in the region. POLICY STATEMENTS The Town of Vail will pursue three broadly described methods to achieve the Town's housing goal. , TIRR'NO�Y� ' The Town will Impose Regulatory Requirements • Development will be required to address a portion of its housing demand within the Town of Vail; and ■ New development and redevelopment will be required to address a portion of its housing demand at the development site. Development and Acquisition Initiated by the Town ■ To address employee housing needs beyond the regulatory requirements for new development; and • To respond to the desire to promote a more diverse and vibrant local community. 11 Employee Housing Strategic Plan Form Regional Partnerships ■ These efforts will address employee housing needs beyond the regulatory requirements by actively seeking partnerships, including: i. Public / Private, and ii. Multi Jurisdictional. These broad methods are further addressed in the Action Steps that are described in the following section. ACTION STEPS The Town will continue to use tools already in place including: Regulatory Requirements: , T�4'NO�Y� ' The ��Linkage" or Commercial ]obs Generation Program The Town will review the current linkage program to evaluate whether it has been meeting the objectives of ensuring that new housing is being created to house a portion of the employee demand that is being generated by new commercial uses in the Town. At this time, no immediate changes in the overall requirements of the program are anticipated. However, the current requirement for new commercial development to provide employee housing for at least twenty percent (20%) of the employees generated may be reevaluated and the required percentage may be changed as a result of the review, the areas of impact may be modified, and the formulas for calculating job generation rates may be further refined. Additionally, an updated Rational Nexus will need to be completed on a periodic schedule. The Linkage Program provides housing to ��keep up" with new demand as it is generated. Achieves Objectives A, C, E, F, and G. The ��Inclusionary" Program The Town does not anticipate major changes to the Inclusionary Housing program at this time. However, the current requirement to restrict 10 percent (10%) of new residential square footage in high density areas to be employee housing with deed restrictions, may be reevaluated and the required percentage may be changed as a result of the evaluation, and/or 12 Employee Housing Strategic Plan the areas (zone districts) of impact may be modified. The Inclusionary Program provides housing to ��keep up" with new demand as it is generated. Achieves Objectives A, C, E, F, and G. Housing District Zoning Designation The Town currently has a��Housing District" zoning designation. As an action step to implement the Housing Plan, the Town will review the requirements of this district to ensure that it is fully meeting its intended purposes. That review will address the procedural requirements for the Housing District, land use provisions including density, parking and design standards, and provisions for density bonuses. The evaluation of the Housing District will ensure the Housing District provides optimal employee housing development. Achieves Objectives B, D, E, F, and G. Town Initiatives: � T�RR'I'fO�Y� ' Buy-Downs to Generate Deed-restricted Units The Town will actively pursue purchase of attractively priced units for imposition of an appreciation capped deed restriction, and subsequent resale. This technique for increasing the supply of permanently affordable housing is known as a��buy down." It is recognized that this program will be highly market dependent, with limited applicability when the local residential market is surging, and becoming more attractive at times when there is a plateauing of prices. The Town will need to increase the allocation of funds to underwrite the costs associated with purchasing, deed restricting and reselling for-sale units. This is an opportunity to provide diverse housing, to serve the full spectrum of employees. It is important to update the parameters by which buy down units are considered so each buy down unit meets the established goals. Further, it is expected that there will be active involvement by the Housing Authority in overseeing this program. The Buy-Downs program provides housing to ��catch up" with existing deficiencies and reduce market leakage. Achieves Objectives B, D, E, F, and G. 13 Employee Housing Strategic Plan , T�4'NO�Y� ' Employee Housing Units Exchange Program The Town will conduct a review of the ��dispersed housing units" that have been created under the density bonus provisions allowed by Town Code since 1982. It is estimated that 123 units were created under the existing program, typically ranging in size from 300 to 500 square feet. It is believed that many of these units are not being used to house employees as anticipated by the program. Although these units are covered by various types of deed restrictions, the requirements are not uniform and in many cases are not meeting the objective of providing long-term dispersed employee housing. The Town will evaluate the current program and will consider a��deed restriction exchange program" as a part of this overall efFort. The program would likely permit, at the initiation of the landowner, the exchange of small rental units for a larger for-sale, price appreciation capped employee housing unit. Guidelines for the program will be developed. It is expected that these standards will address recommended size of units, location, homeowner's fees and other aspects of the program. Such a program has been recently tried in Vail. It is believed that other dispersed employee units, not currently in use, could be leveraged into permanently restricted units by using this technique; it could represent an important element of this overall plan. The Units Exchange Program is to increase the quality and the total quantity of employee housing within the Town of Vail. Achieves Objectives B, E, F, and G. Incentive Zoning and Density Bonuses The Town will consider workforce housing objectives in all review processes that permit discretion. This means that the Town will work actively with developers as a part of the Housing District, Special Development District review processes and requested changes in zoning to not only meet the requirements of existing code, but to look for opportunities to go beyond code requirements to encourage additional workforce housing to be created. As a part of these review processes the Town will work actively with developers to create incentives to develop housing that exceeds the minimal requirements contained in the code. Additional density may be granted in selected locations through the appropriate review processes, and fee waivers and subsidies may be considered. The Incentives Zoning and Density Bonuses help Vail to 14 Employee Housing Strategic Plan , T�4'NO�Y� ' ��catch up" with existing deficiencies and add to the overall percent of employees living within the Town of Vail. Achieves Objectives B, D, E, F, and G. Review Rezoning and Vacant Land Opportunities The Town will regularly review existing codes and the vacant land inventory to identify opportunities to modify current programs that further support the goals of this Plan. The Review of Rezonings and Vacant Land provides ��catch up" opportunities to address existing deficiencies and add to the overall percent of employees living within the Town of Vail. Achieves Objectives B, D, E, F, and G. Town Participation in Developments Providing Deed-Restricted Housing The Town is prepared to actively participate in, and will seek partners to further the development of deed-restricted housing. Vail Commons, Middle Creek, Buzzard Park and Miller Ranch (located near Edwards in Eagle County) are four relatively large developments that have been completed through active Town participation. The existing developments serve households at different income levels. This has been, and will continue to be an objective of the Town, to serve the broad spectrum of need within the community rather than focusing on just a narrow category of income or household type. The Town participation provides ��catch up" opportunities to address existing deficiencies and add to the overall percent of employees living within the Town of Vail. Achieves Objectives B, D, E, F, G, and H. Explore Options for a Dedicated Funding Source for Employee Housing Initiatives The Town will explore options for a dedicated funding source to ensure adequate and ongoing resources for employee housing initiatives. It is recognized the Town will play an integral role in the creation of employee housing and dedicated dollars will aid in these efforts. The Town may pursue any of the following funding alternatives: a dedicated sales tax increase, a dedicated mill levy increase, dedication of the Real Estate Transfer Tax or any other funding source that may be identified. A 15 Employee Housing Strategic Plan � T�RR'I'fO�Y� ' dedicated funding source would provide ��catch up" housing opportunities for Vail workers. Achieves Objectives B, D, E, F, G, and H. Create an Existing Residential Conditions Base Line in the Town of Vail Conduct a comprehensive study of current units. Identify the type of units that exist (i.e. studio, one-bedroom, etc.), each unit's current use (i.e. employee occupied, short-term rental, etc.), and the ownership of the unit (i.e. owner-occupied, tenant occupied, etc.). This data will establish the baseline against which future employee housing success will be measured. The baseline conditions will support both ��catch up" and ��keep up" efforts. Achieves Objectives A, B, C, D, E, F, G, and H. Monitor the Rate of Free Market Employee Occupied Homes The Town will monitor the rate of free market homes occupied by local workers, and deed-restricted homes, on a regular basis. Conversions of free market residential units to second home owner units will be considered in Vail's evaluation of progress toward the goals identified in this Plan. This monitoring will support both ��catch up" and ��keep up" efforts. Achieves Objectives B, E, F, and G. Conduct a Demographics Survey of Current Vail Residents In order to better understand the current demographics of the local population it is necessary to conduct a local survey. This will provide the Town with back ground information to consider in future housing policy and development decisions to ensure the Town is maintaining a character that is as diverse as it is today. This may occur in conjunction the Annual Community Survey. This information will support ��catch up" efforts. Achieves Objectives A, B, D, E, F, and H. 1� Employee Housing Strategic Plan Establish a List of Essential Service Providers in the Town of Vail Establish a list of essential service providers in the Town of Vail to potentially partner with to ensure critical service workers live within the Town of Vail. This information will support ��catch up" efforts. Achieves Objective D. Host Personal Finance and/or Home Buyer Education To encourage home ownership and create successful home owners it is important to provide information and educational opportunities to potential residents. This may also provide the encouragement current renters or existing home owners may need to take the next step in the housing market, freeing up their existing unit to house other employees. This education may provide additional ��catch up" opportunity. Achieves Objectives B, D, E, and F. Annual Review In order to ensure the EHSP is always current and is responsive to changing conditions, the Housing Authority shall review the EHSP annually and changes shall be periodically recommended to the Town Council. The purpose of these reviews shall be to ensure that progress on topics related to employee housing is being maintained and that adjustments in Objectives, Policies and Action Steps are made in a timely and specific manner. Achieves Objectives A, B, C, D, E, F, G, and H. Regional Efforts: , T�4'NO�Y� ' In order to house employees associated with existing and anticipated jobs, workforce housing will be required throughout the County as well as in the Town. Vail will work actively with Eagle County officials and other municipalities to look for regional solutions to providing housing. Further, the need to provide transit services along with housing is also identified. When developing housing for Vail employees in Down-Valley locations, the cost of transit services will be considered in evaluations. 17 Employee Housing Strategic Plan , T�4'NO�Y� ' While furthering regional housing is an objective of the Town, it will occur in concert with efforts in Vail, and in-Town deed-restricted housing will be a priority. The Town believes that there are a finite number of opportunities within Vail and these will be explored and pursued; Down- Valley development will not be undertaken if it results in not being able to participate in an opportunity within the Town's boundary. Partnering opportunities for pown-Valley development will occur through partnerships that may include not only the County, but also the Town of Avon, Town of Minturn, Eagle County School District, the U.S. Forest Service, and potentially private developers. The Dowd Junction area and the Village at Avon are identified as particular areas of interest where development opportunities are to be explored. 18 Employee Housing Strategic Plan IMPLEMENTATION MATRIX WHO ESTIMATED PROPOSED ACTION STEP IMPLEMENTS WHEN COST PRIORITY Establish and Fund VLHA Operating Town Council and 4th Quarter To Be Bud et VLHA 2008 Determined A Establish Baseline "Existing Conditions" for All Town Council and Units VLHA 2009 $20,000 A Monitor Existing ist Quarter of Conditions for All Town Council and Each Year Units VLHA 2010 $5 000 A Monitor Rental and Vacancy Rates Eagle County Continuous None A Conduct Housing In conjunction with Needs Assessment Ea le Coun 2010 $10 000 A Update Fee-in-Lieu for Commercial Community Linkage & Development Dept ist Quarter of Inclusiona Zonin and Consultant Each Year $2 000 A Updated Rational Every Five Nexus Stud Town of Vail Years 2011 $15 000 A Monitor Total Number of Jobs in ist Quarter of Town of Vail Town of Vail Each Year $2 000 A Host Finance/ Home Buyer Education Classes VLHA Two Per Year $500 A Town Council and Bu Down Units VLHA Continuous $1 000 000 / ear A Establish Buy Down Town Council and 4th Quarter Unit Criteria VLHA 2008 None A Develop New For- Potentially more Sale Housing at Town Council and than the value of Chamonix VLHA 2010 the land A � T�R4I'I'fO�Y� ' 1� Employee Housing Strategic Plan WHO ESTIMATED PROPOSED ACTION STEP IMPLEMENTS WHEN COST PRIORITY Develop Additional Rental Housing at Town Council and Potentially the Timber Rid e VLHA 2011 value of the land A Town Council - Com Dev Dept - Establish an EHU VLHA 4th Quarter $10,000 for legal Exchange Program Recommendation 2008 review A Implement the EHU Com Development Exchan e Pro ram De t. and VLHA Continuous None A Town Council - Review & Com Dev Dept - Potentially Modify VLHA ist Quarter of Commercial Linka e Recommendation Each Year None A Town Council - Review & Com Dev Dept - Potentially Modify VLHA ist Quarter of Inclusiona Zonin Recommendation Each Year None A Town Council - Identify Com Dev Dept - Land/Development VLHA 2"d Quarter of O ortunities Recommendation Each Year None A Town Council - Prioritize Com Dev Dept - Land/Development VLHA 2"d Quarter of Acquisition of O ortunities Recommendation Each Year Pro ert A Propose Development Town Council and 2nd Quarter and/or Rezonin VLHA of Each Year Development 6 Town Council - Com Dev Dept - Review Housing VLHA 2nd Quarter Zone District Recommendation of Each Year None 6 Establish Incentive Town Council - Zoning to Ensure Com Dev Dept - No Net Loss of VLHA 2nd Quarter Rental Housin Recommendation of Each Year None 6 , T�RR'I'fO�Y� ' 20 Employee Housing Strategic Plan WHO ESTIMATED PROPOSED ACTION STEP IMPLEMENTS WHEN COST PRIORITY None in 2009 Pursue a Dedicated Town Council and Begin ist Marketing in Fundin Source VLHA uarter 2009 2010 6 Monitor Free Market Real Estate VLHA and ist Quarter of Transactions Consultant Each Year $5,000 6 Establish List of Essential Service Town Council and 4th Quarter Providers Town Staff 2008 None C Create Partnerships with Essential Town Council and Service Providers VLHA Continuous None C ROLES AND RESPONSIBILITIES Roles and Responsibilities — The provision of deed-restricted housing is viewed as a partnership between various boards within the Town, each having important roles and responsibilities. As such, it is imperative that communications be established and maintained between boards to achieve the goal and objectives that are stated in this Plan. Efforts will be made to define, and periodically refine, the roles and associated communications between the bodies identified below. The Town Council shall act in accordance with Town codes and shall fulfill their decision-making functions as identified by local ordinances. Land Use Regulations typically stipulate the review procedures to be followed in reviewing a proposed development. Ultimately, most reviews require an affirmative decision by the Town Council. Therefore, the Council will be the ultimate decision-making body for developments that require Council review. The Planning and Environmental Commission and the Design Review Board also play an important development review role. These two boards will review development proposals, consistent with the requirements of codes and ordinances, to ensure that development is in compliance. , T�4'NO�Y� ' 21 Employee Housing Strategic Plan The Vail Housing Authority (V.L.H.A.) plays a critical role in ensuring that housing for long-term residents and seasonal employees is available in the Town. This in turn, enhances the quality of life for local residents, and improves the economic viability of the area. The V.L.H. A. mission: The V.L.H. A. will play an advisory role to the Town Council and the Planning and Environmental Commission on matters related to housing policy and development. The Authority will use this Housing Plan as a working document to guide future efforts. As identified in the EHSP, the Authority will work to carry out the Action Steps over the next three years. The Authority's priorities will be those contained in the EHSP as it is adopted, and as it may be modified following subsequent annual reviews. , T�4'NO�Y� ' 22 Employee Housing Strategic Plan G LOSSARY The following definitions are applicable for the terms used in this Plan. Area Median Income (AMI) Limits - most communities estab/ish income /imits for the ,nrograms they administer based on the area median income (AMI) for the area according to househo/d size, which are adjusted annua//y by the De,nartment of Housing and Urban Deve%nment (HUD). Four different income categories are defined for �arious,nrograms and po/icies• 1. Extreme/y/ow-income, which is less than 30 percent of the median family income; 2. �ery/owincome, which is between 30 and 50 percent of the median family income; 3. Low-income, which is between 50 and 80 percent of the median family income; 4. Midd/e income, which is between 80 and 120 percent of the median family income; and 5. Above midd/e income, which is over 120 percent of the median family income. 30% 50% 60% 80% 100% 120% 140% 160% 1 Person Z Person 3 Person 4 Person 5 Person 6 Person 7 Person 8 Person $17,050 $28,400 $34,080 $41,900 $56,800 $68,160 $79,520 $19,500 $32,450 $38,940 $47,900 $64,900 $77,880 $90,860 103,840 $21,900 $36,500 $43,800 $53,850 $73,000 $87,600 $102,200 $116,800 $24,350 $40,550 $48,660 $59,850 $81,100 $97,320 $113,540 $129,760 $26,300 $43,800 $52,560 $64,650 $87,600 $105,120 $122,640 $140,160 $28,250 $47,050 $56,460 $69,450 $94,100 $112,920 $131,740 $150, 560 $30,200 $50,300 $60,360 $74,200 $100,600 $120,720 $140,840 $160,960 $32,150 $53,550 $64,260 $79,000 $107,100 $128,520 $149,940 $171,360 Catch-Up Housing - Housing needed to ��catch-up" to current deficient housing conditions. In this Plan, catch-up housing needs are defined by current resident households reporting housing problems (overcrowded, cost-burdened and/or living in substandard housing conditions), current renters and owners looking to purchase a home and in- commuters that would like to move to Vail. Catch-up housing is generally addressed through local city development initiatives, non-profits and housing groups and public/private partnerships. Housing Continuum, The - As illustrated below, it is possible to estimate the number of resident households in the Town of Vail at various income levels. Vail's planning is based on addressing the needs of households of different incomes, recognizing that there is a need to ensure housing for a diversity of households. � T�R4I'I'fO�Y� ' 23 Employee Housing Strategic Plan 50-80 % AMI Max Rent $1,346 Max Price $180,238 50 % AMI $36,500 <=50 % AMI I Max Rent$913 Max Price $124,796 80-100 % AMI Max Rent $1,825 100 % AMI Max Price $241,432 $73,300 80 % AMI $53,850 80-100 % AMI 425 HH/17.4 % 50-80% AMI 345 HH/14.1 % <=50 % AMI 401 HH/16.4 % 2007 Vail Households 120-140 % AMI Max Rent $2,738 Max Price $334,741 140 % AMI � $109,500 EXISTING DEED RESTRICTED EMPLOYEE HOUSING Buzzard Park Rent 24 Units Town Employee Miller Ranch Typically less than 120 % AMI For Sale 282 Units Vail Commons, Red Sandstone, North Trail 60-120 % AMI For Sale 77 Units 100% AMI 100% AMI or less $73,300 Middle Creek Rent 142 Units 50% AMI Less than 60 % AMI $36,500 Inclusionary Zon provided to serve I� Vail). Inclusionary need for employee supply of land, risir by the market, etc., 80% AMI $53,850 g0-100% AMI 100-140% AMI Max Rent $1,825 Max Income $109,500 140% AMI Max Price $241,432 Max Rent $2,738 $109,500 Max Price $334,741 50-80% AMI Max Rent $1,346 Max Price $180,238 Over 140% AMI Income Over $109,500 Rent Over $2,738 <=50% AMI Price Over $334,741 Max Rent $913 Max Price $124,796 2007 Vail Households Over 140 % AMI Rent Over $2,738 Price Over $334,741 ing — requires a minimum percentage of residential development be >cal employees as part of new residential developments (10 percent in zoning is a housing production obligation based on the community's housing as related to many factors, including a decreasing developable g home values, insufficient provision of housing affordable to residents in addition to any direct employee generation impacts of development. Keep-Up Housing — Housing units needed to keep-up with future demand for housing. In this Plan, keep-up housing needs focuses on new housing units needed as a result of job growth in Vail and new employees filling those jobs. Keep-up housing is often addressed by the existing free-market, as well as regulatory requirements or incentives to produce housing that is needed and priced below the current market. � T�R4I'I'fO�Y� ' 24 Employee Housing Strategic Plan Levels of Homeownership — When discussing affordability of properties by Area Median Income (AMI) level (defined above) and the types of homes households among different AMI groups are seeking; reference is made to a couple different stages of homeownership. This includes: 1. Entry-/eve/ ownershi,n/first-time homebuyers These are households typically earning in the lower to middle income range. In Vail, these are households earning 50 to 100 percent of the AMI. These include households that currently rent (or otherwise do not own a home) and are looking to purchase their first home. 2. Move-u,n buyers� These are households earning in the middle to upper income range (about 100 to 120 percent AMI or higher) that may currently own a home and are looking to purchase a new or different home for a variety of reasons (relocating, growing family (e.g., having children), shrinking family (e.g., empty-nesters), etc.). Mean —the average of a group of numbers, which is the sum of all the data values divided by the number of items. Median —the middle point in a data set. � T�R4I'I'fO�Y� ' 2s Employee Housing Strategic Plan RESOLUTION NO. 20 Series 2008 A RESOLUTION ADOPTING THE TOWN OF VAIL EMPLOYEE HOUSING STRATEGIC PLAN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail (the "Town'), in the County of Eag/e and State of Co/orado is a home rule municipal corporation duly organized and existing under the /aws of the State of Co/orado and the Town Charter (the "Charter'); and WHEREAS, the Town has determined that no less than thirty percent (30%) of Vail's workforce should be provided deed restricted employee housing within the Town limits; and WHEREAS, the Council has determined that in order to achieve the established goal it is critical to create an employee housing strategic plan establishing and clarifying the objectives and action steps essential to achieve the stated goal; and WHEREAS, the Vail Local Housing Authority and Council developed the Employee Housing Strategic Plan over a period of six months that outlines the goal, objectives and action steps; and WHEREAS, the Vail Economic Advisory Committee provided input and direction on the Employee Housing Strategic Plan at their May 13, 2008, and June 10, 2008, meetings; and WHEREAS, the Planning and Environmental Commission provided input and direction on the Employee Housing Strategic Plan at their August 25, 2008, Public Hearing; and WHEREAS, the Council supports the implementation of the Vail Employee Housing Strategic Plan; and WHEREAS, the Employee Housing Strategic Plan will direct policy and budget decisions in order to achieve the community's stated goal; and WHEREAS, it is the intention of the Council and the Housing Authority to implement the Employee Housing Strategic Plan over the next three years. NOW, THEREFORE, BE /T RESOLVED BY THE TOWN COUNC/L OF THE TOWN OF VA/L, COLORADO: The Council hereby approves the Town of Vail Employee Housing Strategic Plan, dated September 2, 2008, attached hereto as Exhibit A. 2. The Council hereby finds: A. That the Employee Housing Strategic P/an is consistent with the applicab/e e/ements of the adopted goa/s, objectives and policies outlined in the Vail Comprehensive P/an and is compatib/e with the deve/opment objectives of the Town; and, , T�4'NO�Y� ' 26 Employee Housing Strategic Plan � B. That the Employee Housing Strategic P/an furthers the genera/ and specific purposes of Zoning Regulations; and, C. That the Employee Housing Strategic P/an promotes the hea/th, safety, mora/s, and general we/fare of the Town and promote the coordinated and harmonious deve/opment of the Town in a manner that conserves and enhances its natura/ environment and its established character as a resort and residential community of the highest quality This Resolution shall be effective immediately upon adoption. INTRODUCED, READ, APPROVED AND ADOPTED this 2nd day of September, 2008. ATTEST: Lorelei Donaldson, Town Clerk , T�4'NO�Y� ' Richard D. Cleveland, Town Mayor 27 Employee Housing Strategic Plan PROCESS TIMELINE Vail Town Council May 6, 2008 Work Session Affirm housing goals and purpose of the EHSP Review proposed actions and timeline July 1, 2008 Work Session July 15, 2008 Special Work Session Identify and affirm objectives and action steps Confirm overall direction of the EHSP August 19, 2008 Work Session Identify and affirm the SWOT analysis Affirm overall direction of the EHSP September 2, 2008 Adopt the Town of Vail Employee Housing Strategic Plan Planning and Environmental Commission August 25, 2008 Work Session Provide feedback on the EHSP Vail Local Housing Authority March 24, 2008 VLHA Work Session Met with consultant (Chris Cares) Dusted off previous work towards a TOV Strategic Plan April 10, 2008 VLHA Work Session Review and update proposed actions and timeline April 24, 2008 VLHA Work Session Further refine actions and timeline for Council meeting May 13, 2008 Vail Economic Advisory Council Discussion of Housing Objectives May 15, 2008 � T�R4I'I'fO�Y� ' : VLHA Work Session Employee Housing Strategic Plan , T�RR'I'fO�Y� ' June 10, 2008 Vail Economic Advisory Council Further discussion of Housing Objectives June 10, 2008 June 24, 2008 July 8, 2008 July 22, 2008 SWOT Analysis August 12, 2008 SWOT Analysis August, 2008 VLHA Work Session VLHA Work Session VLHA Work Session VLHA Work Session VLHA Work Session Meet with Local Employers August 26, 2008 VLHA Work Session Review Planning Commission feedback Implementation Matrix Review 29 Employee Housing Strategic Plan TO FROM DATE: MEMORANDUM Planning and Environmental Commission Community Development Department February 22, 2010 SUBJECT: A request for final review of a variance from Section 12-6H-6, Setbacks, and Section 12-14-17, Setback from Watercourse, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for an addition within the side, rear, and stream setbacks, located at 433 Gore Creek Drive, Unit 16B (Vail Trails East)/Lot 15, Block 4, Vail Village Filing 1, and setting forth details in regard thereto. (PEC100002) Applicant: Bruecker Riden Architect Planner: Bill Gibson SUMMARY Wood Real Estate Trust, represented by Steven James The applicants, Bruecker Wood Real Estate Trust, represented by Steve James Riden Architect, are requesting a variance from the side, rear, and stream course setbacks to allow for the construction of a first-story bay window on the north elevation of the Vail Trails East building. The proposed bay window will match the existing bay window located directly above on the second-story of the building. Vail Trails East is an existing legally non-conforming building with several existing setback encroachments and a history of setback variance approvals. Based upon Staff's review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends approval, with conditions, of the variance application subject to the findings noted in Section IX of this memorandum. II. DESCRIPTION OF REQUEST The applicants, Bruecker Wood Real Estate Trust, represented by Steve Riden Architect, are requesting a final review of a variance from Section 12-6H-6, Setbacks, and Section 12-14-17, Setback from Watercourse, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for an addition within the side, rear, and stream setbacks, located at 433 Gore Creek Drive, Unit 16B (Vail Trails East). The applicants are proposing to construct a first-story bay window on the north elevation of the Vail Trails East building. The proposed bay window will match the existing bay window located directly above on the second-story of the building. A vicinity map (Attachment A), the applicants' request (Attachment B), and proposed architectural plans (Attachment C) are attached for reference. III. BACKGROUND The Vail Trails East site was originally subdivided under Eagle County jurisdiction in 1964. The existing building was subsequently constructed under Eagle County jurisdiction in 1965. The subject site was annexed as part of the original Town of Vail August of 1966. Only minor renovations have occurred to the structure since its original construction. March 26, 2007, the Planning and Environmental Commission granted a rear setback variance to multiple units at Vail Trails East to allow for the installation of bay windows on the north side of the building. On November 10, 2008, the Planning and Environmental Commission denied a setback variance application to construct an enclosed stair case and deck additions within the setback at Units 15 and 16. On April 27, 2009, the Planning and Environmental Commission approved a side setback variance to allow for the construction of a new dormer at Units 15 and 16. IV. APPLICABLE PLANNING DOCUMENTS Staff believes that the following provisions of the Vail Town Code are relevant to the review of this proposal: TITLE 12: ZONING REGULATIONS Article 12-6H: High Density Multiple-Family District (in part) 12-6H-1: PURPOSE: The high density multiple-family district is intended to provide sites for multiple- family dwellings at densities to a maximum of twenty five (25) dwelling units per acre, together with such public and semipublic facilities and /odges, private recreation facilities and re/ated visitor oriented uses as may appropriately be located in the same zone district. The high density multiple-family district is intended to ensure adequate light, air, open space, and other amenities commensurate with high density apartment, condominium and /odge uses, and to maintain the desirab/e residentia/ and resort qualities of the zone district by establishing appropriate site deve/opment standards. Certain nonresidential uses are permitted as conditional uses, which re/ate to the nature of Vail as a winter and summer recreation and vacation community and, where permitted, are intended to b/end harmoniously with the residential character of the zone district. 12-6H-6: SETBACKS: The minimum front setback shall be twenty feet (20), the minimum side setback shall be twenty feet (20), and the minimum rear setback shall be twenty feet (20). Chapter 12-17: Variances (in part) 12-17-1: Purpose: 2 A. Reasons for Seeking Variance: In order to prevent or to /essen such practical difficulties and unnecessary physical hardships inconsistent with the objectives of this tit/e as would result from strict or literal interpretation and enforcement, variances from certain regulations may be granted. A practica/ difficulty or unnecessary physical hardship may result from the size, shape, or dimensions of a site or the /ocation of existing structures thereon; from topographic or physical conditions on the site or in the immediate vicinity,� or from other physical limitations, street /ocations or conditions in the immediate vicinity. Cost or inconvenience to the applicants of strict or literal compliance with a regulation shall not be a reason for granting a variance. 12-17-6: Criteria and Findings: A. Factors Enumerated: Before acting on a variance application, the planning and environmental commission shall consider the following factors with respect to the requested variance: 1. The re/ationship of the requested variance to other existing or potential uses and structures in the vicinity. 2. The degree to which relief from the strict or literal interpretation and enforcement of a specified regulation is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity, or to attain the objectives of this tit/e without grant of special privilege. 3. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety. 4. Such other factors and criteria as the commission deems applicab/e to the proposed variance. B. Necessary Findings: The planning and environmental commission shall make the following findings before granting a variance: 1. That the granting of the variance will not constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same zone district. 2. That the granting of the variance will not be detrimenta/ to the public hea/th, safety, or we/fare, or materially injurious to properties or improvements in the vicinity. 3. That the variance is warranted for one or more of the following reasons: a. The strict or literal interpretation and enforcement of the specified regulation would result in practica/ difficulty or unnecessary physical hardship inconsistent with the objectives of this tit/e. b. There are exceptiona/ or extraordinary circumstances or conditions applicab/e to the site of the variance that do not apply generally to other properties in the same zone district. c. The strict or literal interpretation and enforcement of the specified regulation would deprive the applicants of privileges enjoyed by the owners of other properties in the same zone district. 3 Vail Villape Master P/an Vail Trails East is located within the "periphery" area of the Vail Village Master Plan area and is located within the East Gore Creek Sub Area. —r_�AS��n��ai�... '='� �+n '�.. .. .� m,��,, �. ,��:..,,.� .. _ :.�. _ ____ __ . � �.. . _ A number of the earliest projects deve/oped in Vail are /ocated in the East Gore Creek Sub-Area. Deve/opment in this area is exclusively multi-family condominium projects with a very limited amount of support commercial. Surface parking is found at each site, which creates a very dominant visual impression of the sub-area. While the /eve/ of deve/opment in East Gore Creek is generally greater than that allowed under existing zoning, this area has the potentia/ to absorb density without compromising the character of the Village. This deve/opment could be accommodated by partial infill of existing parking areas ba/anced by greenspace additions or through increasing the height of existing buildings (generally one story over existing heights). In order to maintain the architectural continuity of projects, additiona/ density should be considered only in conjunction with the comprehensive redeve/opment of projects. C/early, one of the main objectives to consider in the redeve/opment of any property should be to improve existing parking facilities. This includes satisfying parking demands for existing and additiona/ deve/opment, as well as design considerations re/ative to redeve/opment proposa/s. The opportunity to introduce be/ow grade structured parking will greatly improve pedestrianization and landscape features in this area.! This should be considered a goa/ of any redeve/opment proposal in this sub-area. Deve/opment or redeve/opment of this sub-area will attract additiona/ traffic and population into this area and may have significant impacts upon portions of Sub-Areas 7 and 10. #6-1 Residentiallnfill Additiona/ f/oor or residentia/ deve/opment over what is existing. Additional density to be considered only in conjunction with a comprehensive redeve/opment of each project. A key factor in the redeve/opment of these properties will be to re/ocate required parking in underground structures. This will 4 V �l VII. allow for increased /andscaping and overall improvements to pedestrian ways in this area. In all cases, the mature pines a/ong Gore Creek shall be maintained. Stream impact must be considered. Specia/ emphasis on 1.2, 2.3, 2.6, 3.1, 5.1, 6.2. SITE ANALYSIS Address: Legal Description: Zoning: Land Use Plan Designation Current Land Use: Lot Size: Standard Setbacks (min): North: West Side East Side: South: GRFA (max) Site coverage (max.) 433 Gore Creek Drive Lots 7-15, Block 4, Vail Village Filing 1 High Density Multiple Family District Vail Village Master Plan Multiple Family Residential 19,933 sq. ft. (0.4676 acres) Allowed/Required 20 ft. 20 ft. 20 ft. 20 ft. 250 sq. ft. per unit* 10,963 sq. ft. (55%) Existin 7 ft. 4 ft. 9 ft. 5 ft. N/A 9,266 sq.ft. (46%) *Vail Trails East exceeds density, so "250 Additions" are allowed SURROUNDING LAND USES AND ZONING Existinq Use North: Gore Creek stream tract South: Residential East: Residential West: Residential REVIEW CRITERIA Proposed no change no change no change no change 18 sq. ft. no change Zoninq District Outdoor Recreation High Density Multiple-Family District High Density Multiple-Family District High Density Multiple-Family District The review criteria for a request of this nature are established by Chapter 12-16, Vail Town Code. 1. The relationship of the requested variance to other existing or potential uses and structures in the vicinity. The applicant is requesting setback variances to allow for the construction of a first-story bay window directly below an existing second-story bay window. The proposed bay window will match the size, shape, and appearance of the window above. The proposed window will use 18 sq.ft. for the applicant's allowed "250 Addition". Staff does not believe the proposed bay window will affect the existing or potential uses and structures in the vicinity differently than the existing conditions. 2. The degree to which relief from the strict and literal interpretation and enforcement of a specified regulation is necessary to achieve compatibility and 5 uniformity of treatment among sites in the vicinity or to attain the objectives of this title without a grant of special privilege. Staff believes the proposed bay window is in keeping with the general character and architectural style of the neighborhood and the Vail Trails East building. On March 26, 2007, the Planning and Environmental Commission granted setback variances to other Vail Trails East units to allow for the construction of bay windows on the north elevation of the building. Staff believes the applicants request is consistent with the development rights afforded to other units within the Vail Trails East building; therefore this request will not constitute a grant of special privilege. 3. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety. Staff does not believe the proposed bay window will have a significant impact on the public health, safety or welfare, public facilities, or utilities in comparison to existing conditions of the site. The applicant has obtained written approval for the proposed bay window from the applicable utility companies. 4. Such other factors and criteria as the commission deems applicable to the proposed variance. The subject property is located within the High Density Multiple Family District and is therefore subject to the employee housing mitigation requirements of Chapter 12-24, Inclusionary Zoning, Vail Town Code. The applicant is required to mitigate for 1.8 sq. ft. which is 10% of the new gross residential floor area. In 2007, the Planning and Environmental Commission granted a rear setback variance to multiple units at Vail Trails East to allow for the installation of bay windows on the north side of the building. Vail Trails East is located within the "periphery" area of the Vail Village Master Plan area and is located within the East Gore Creek Sub Area. The Master Plan emphasizes the following objectives pertaining to this sub area: Objective 1.2: Encourage the upgrading and redeve/opment of residentia/ and commercia/ facilities. Staff Response: Staff believes this proposal involves the residential redevelopment of the subject property consistent with this objective. Objective 2.3: Increase the number of residential units availab/e for short-term rental. Staff Response: Staff does not believe this proposal affects this objective. Objective 2.6: Encourage the deve/opment of affordab/e housing units through the efforts of the private sector. Staff Response: Staff does not believe this proposal affects this objective. 6 Objective 3.1: Physically improve the existing pedestrian ways by landscaping and other improvements. Staff Response: Staff does not believe this proposal affects this objective. Objective 5.1: Meet parking demands with public and private parking. Staff Response: Staff does not believe this proposal affects this objective. Objective 6.2: Provide for the safe and efficient functions of fire, police and public utilities within the context of an aesthetically pleasing resort setting. Staff Response: Staff does not believe this proposal affects this objective. VIII. STAFF RECOMMENDATION The Community Development Department recommends approval, with conditions, of a final review of a variance from Section 12-6H-6, Setbacks, and Section 12-14-17, Setback from Watercourse, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for an addition within the side, rear, and stream setbacks, located at 433 Gore Creek Drive, Unit 16B (Vail Trails East)/Lot 15, Block 4, Vail Village Filing 1, and setting forth details in regard thereto. This recommendation is based upon the review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to approve this variance request with a condition, the Community Development Department recommends the Commission pass the following motion: "The P/anning and Environmenta/ Commission approves, with a condition, the request for a variance from Section 12-6H-6, Setbacks, and Section 12-14-17, Setback from Watercourse, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for an addition within the side, rear, and stream setbacks, located at 433 Gore Creek Drive, Unit 16B (Vail Trails East)/Lot 15, B/ock 4, Vail Village Filing 1, and setting forth details in regard thereto." Should the Planning and Environmental Commission choose to approve this variance request with a condition(s), the Community Development Department recommends the Commission pass the following conditions: "1. This approval is contingent upon the applicant obtaining Town of Vail design review approva/ for this proposal. 2. The applicant shall provide an employee housing mitigation fee-in-lieu payment to the Town of Vail at the time of building permit issuance to mitigate 1.8 sq. ft. in accordance with provisions of Chapter 12-24, Inclusionary Zoning, Vail Town Code. " Should the Planning and Environmental Commission choose to approve this variance request with condition(s), the Community Development Department recommends the Commission makes the following findings: 7 "Based upon a review of Section Vll of the Staff's February 22, 2010, memorandum to the P/anning and Environmenta/ Commission and the evidence and testimony presented, the P/anning and Environmenta/ Commission finds: 1. The granting of this variance will not constitute a granting of special privilege inconsistent with the limitations on other properties classified in the High Density Multiple Family District. 2. The granting of this variance will not be detrimenta/ to the public hea/th, safety, or we/fare, or materially injurious to properties or improvements in the vicinity. 3. This variance is warranted for the following reasons: a. The strict or literal interpretation and enforcement of the specified regulation would result in practica/ difficulty or unnecessary physical hardship inconsistent with the objectives of this tit/e. b. There are exceptiona/ or extraordinary circumstances or conditions applicab/e to the site of the variance that do not apply generally to other properties in the same zone district. c. The strict or literal interpretation and enforcement of the specified regulation would deprive the applicants of privileges enjoyed by the owners of other properties in the in the High Density Multiple Family District." IX. ATTACHMENTS A. Vicinity Map B. Applicants' Request C. Architectural Plans Attachment A "� ",� F � �� #. � ' �J � � � t � � " N . �fY � rs.. 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L . . � _ . ��pF w �' JJ• � . � � fr� �. . , �� i x,� � , 4� t:y �;✓ • 5, # ? �, '' � � � ' ' �� l # � � + .t� � � 1 � ��: � � 7 1 � � �� t. � � � � � � � � Atta�hment B ,S�e�e� James }�i�en A-�•,q• �r��itect �'.c. ['.� � �`,ti i � i,: i - �;�:�i�,�� a t.�ti�-72'i4 a"��.. �r � $ _ 79 �'+ 4 :�;u-��-,�,-i; f,,. � tit�.•c•C=�e-i4-fen � :-ucr� 1/25/20 i a TaWn oF1/a;i P�annin�and �nvirorimenta� �,ommission vai�, �� 8 i fi�% �e: Vail �rasls �ast, �nsts 1 &� Dear �pmmi55ipner5, D� � � .1AN � 5 1�1U ��wN oF val� � �,�ristianna �oo� and �'jarbara �ruecicer are seeking a �ariance �rom tl�e str"sc� an� lite:ral interpreta�ion a� t�c set6ack �egu�aEson �or ��e installation o'� a�ay window to t�e nort� �acin� e�e�ation o� u nit 1 6% a� �ai� Trai�s �ast �onaominiums. This %ay w�ndow addi�ian is cnm�atsi�le and identical to �n existsn� �ay w�ndow abn��. Tl�e existi�� ay winc�aw is iCientica� in re�ards to ti�e �acatipn �rom t}�e setbac�C as the �s-oPase� new �ay window. This I�ac�. windaw is com�ati�le wit� as� e��vation stuci� an� exteriar reno�atian pro�eGt i]egun in Zo�] w�iC.� inc�ucie� a set�ac�C �ariance �ar a[it�i�iona� �jR�,q is� t�e set�ac�C an the nortl� ele�atian and allows eacl� unit a bay wine��w option to im�rove theirr�speGtivc uniEs. This prt�posal does inGlucie aciditiona� �R�A_ Tl�e existin� �/ail rrails �ast �ui��ir�g is 1eg�� non--conFarm�n� anrl currently encroac�es in t�e re9uireci set�ac�CS. �s t�is is �n existing non-con�armin� structure, ti�nse requiremenfs create a}�ards�iP ��r the ap�licant and is not a grantin� of s�ecial �rivilege as tl�at �rivile�e �as �een �rantecl to �tl�ers wii�%sn fhe complex �n� as w��l as t�e ac%acent �ropereics suG� as the �exas Tawnhomes, �%ai� �owhduses, anci �fai� Trai�s ��alet. Additionally (_.jnit 1 6l� is surroundec� an ti�rec o� tl�e �our sicies anc� a�o�e by o�her �r-a�erties restri�tin�any exPansion excePt to tl�e nor-�� whicF� is entirel� in t}�e seti�a�k. The relationsi�i� aF tl�is rec�uesf can�arms ta ti�e existin� stru�ture and use an� is needed relie��rom �I�� strict and �ite�-al interPretation o� i�e setha��C ardinance to maintain uni�armitt�. to t�e immeC�iatc surrOUnC{in� units. T�re a�Qli�ant �ee�s that t4�is is not a�rantin� o� a sPecial Privi4ege as otl�ers wit4�in t�e imme�iate area ant� adJacent unsts �ave simi�ar cirGumsiances. This Proposal a�so is comQati��e wit}� the a��ective a� t�e �%a�1 �i��age �astes- ��an encouragin� the uQ�radin� an� sede�elopment o� resi�ential and ccamm�rcial Facilitses. This pr��osa� does not ha�e an e�ect u�on ��e ��ht, air, �istn6u�son o� Po�u�atior�, trans�ortaiion, traFFic Faci�i��es, Pub�i� �ac"sl�ties, utilities, an� pu�lic saFety. T}�ank �OU ror �pur COn5lderafion in t�is mai�er �e�are r�ou. � � �te�en,James �iden,a,.).,o,.,a,s-c�itect �.�. �„ p�a Attachrnent C � !I , : �� / I I I o� S � � � � a h I {I e � - 1 I I�. I � � y I !b 67 r. 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D --] O z � a y s < 4 t = $ � - i � � � I � , j S ' i _ . � 4 l � �� !� . .'' !t:''�' °c..• �� :� � �___---- ; � � � � ^+.a r__t.�_—_�_, }z ; ^o � :b � =a ' � =� � �, , r� � � 3 � � � ' � I _- m � �i ' < � � > � �� O � Z ' � r i i � i i i i i � I i � 1 I 1 i I I 5 �'- I 4 J'}[; I �, f � "�-' � I �t-�� I' I �� 1. `J.4;c� � ,�'. �� . k O , Q I i ,.�fl � 1 � _ � � � � m r- � C � -� ! o � A 9 � y 9 _ � = ry s - :, �iE �I?:u : . 2 s a� e�q:�� 4 i � � G 7 WOODI$Rt1ECKER REfVOVRTION � "'•'TM ,^y�� aiiiv �,`.� �� . 1:VIl'I6H VAII TRA1[,5FAS7 ._-_—._ - MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: February 22, 2010 SUBJECT: An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the Town of Vail Administrator's determination that Section 14-5-2-K, Valet Parking, Vail Town Code, does not require that at least 50% of the required parking spaces provided on site must operate as self-parking, and setting forth details in regard thereto. Appellant: Donald Zelkind Planner: Bill Gibson SUBJECT OF THE APPEAL The appellant, Donald Zelkind, has filed an appeal of the administrative determination that Section 14-5-2-K, Valet Parking, Vail Town Code, does not require that at least 50% of the required parking spaces provided on site must operate as self-parking, and setting forth details in regard thereto. The appellant is a residential owner in the Arrabelle building. According to the appellant, the Arrabelle property manager, Vail Resorts, requires the Arrabelle residential home owners to exclusively use the building's no-fee valet parking service instead of self- parking their vehicles in the Arrabelle parking structure. The appellant is opposed to the property manager's requirement that he use the valet parking service. The appellant contends that such a requirement is not permitted by Section 14-5-2-K, Vail Town Code, which states: K. Va/et Parking: Va/et parking shall be allowed, but shall not exceed fifty percent (50%) of the required parking on site. Va/et parking shall be calculated utilizing an eight foot by eighteen foot (8' x 18) parking space for each car (parallel spaces must be 9 feet x 20 feet). Cars may be parked up to four (4) cars deep in a va/et /ot stacked in a manner in which any vehicles that may have to be temporarily moved by a va/et to gain access to another vehicle can be temporarily parked in a/ocation that does not b/ock public drive/pedestrian ais/es or a designated parking space. Staff has informed the appellant that most of his concerns about the parking situation at the Arrabelle are legal matters between himself, his homeowner's association, and the property manager; and the Town of Vail has no jurisdiction over such civil matters. Staff does believe the appellant's appeal raises questions of interpretation about the Town's parking regulations that have not been explicitly addressed in the past. While the appellant is primarily concerned about the parking situation at the Arrabelle property, Staff believes the questions raised by this appeal are not limited in scope to only one specific property. Instead, Staff believes the questions raised by this appeal affect the parking of every property within the Town of Vail. Staff believes the underlying question associated of this appeal is whether the Town Code requires that vehicles entering a development must be self-parked parked if that vehicle is not being parked in a space explicitly designed and designated as a valet parking space for the purposes of ineeting the Town's parking requirements? Staff believes the Vail Town Code regulates parking to ensure that an adequate number of vehicle parking spaces are provided to meet the needs of the associated land use. This is accomplished through the requirement of a minimum number of parking spaces and parking space design standards. The Town Code does not regulate the operation or management of private parking spaces or parking lots. The appellant's statement has been attached for reference (Attachment A). II. BACKGROUND From the Town's adoption of its first zoning code in 1973 until 1999, the term "valet parking" was only used in Section 18.52.080 of the Vail Town Code. Valet parking was only identified in the Zoning Regulations as a means of waiving the design standards for parking lot drive aisles: `Ais/es: Ais/es of adequate width for convenient and easy access to each parking space shall be provided, affording unobstructed vehicular passage between each parking space and one or more accessways. This requirement may be waived only during such times as va/et parking is operated in lieu of se/f-parking." Note that the Town Code did not require property owners or managers to valet park vehicles entering the development site, nor did it require those individuals entering the development site to self-park their vehicles. The code simply states that at "such times as va/et parking is operated" the Town's requirements for clear parking lot aisles could be waived. Based upon these provisions of the previous edition of the Vail Town Code, throughout the years, developers were allowed to meet the parking requirements for additions to existing buildings by agreeing to valet park the additional vehicles in their existing parking lots rather than physically expanding the parking lot. In the early 1990's the Town of Vail hired a consultant to assess the Town's Zoning Regulations and make recommendation to improve those regulations. In October 1991, a Development Code Revision Report was completed. On pages 150-151 of this report, the consultant addressed the above listed parking lot drive aisle design standards as follows: Issue: The requirement for "clear unobstructed access" to each off-street parking space may be waived at the times va/et parking is operated in lieu of self parking. This provision allows for the very efficient use of parking facilities. However, the issue is whether there should be a maximum percentage of required parking spaces than can be va/et spaces. 2 A/ternatives: Allowing va/et parking spaces to satisfy parking requirements means the Town must accept a certain amount of risk — that the owner/operator does in fact provide va/et service to ensure all required parking is provided. Establishing a maximum percentage of va/et spaces serves to minimize the Town's risk. A maximum limit will a/so ensure that a certain number of spaces are directly accessib/e to the user. Limiting va/et spaces to 25% of the total parking requirement is a reasonab/e percentage that will provide the Town with some assurance and a/so allow some f/exibility to the operator. Note that this report did not recommend requiring property owners or managers to valet park vehicles entering the development site, nor did it recommend requiring those individuals entering the development site to self-park their vehicles. This report addressed valet parking in the context of vehicles being allowed to block parking lot drive aisles. By placing a limit on the number of vehicles allowed to be valet parked in the parking lot drive aisles, the Town would be assured some portion of the required parking spaces would remain accessible to other users (whether their vehicles were parked by a valet or by the vehicle owner) and continue to meet the prescribed parking requirement. In 1999, the Town of Vail adopted the Development Standards Handbook (Title 14, Vail Town Code) through Ordinance 25, Series of 1999. The Development Standards Handbook was the result of a process named the Development Review Improvement Process (DRIP) which was intended to clarify the Town's development standards and to consolidate the development review process. According to a 1999 Staff memorandum to the Planning and Environmental Commission: "In most cases, the Deve/opment Standards are clarification of existing regulations and standards used by the various Town of Vail departments in deve/opment review. However, in some cases, the Deve/opment Standards are actually less restrictive than current regulations and standards. The following are standards that have been re/axed and/or changed by the Deve/opment Standards Handbook: 4. Parking — the Deve/opment Standards include a provision for va/et parking." Other than this one-sentence statement, there is no additional discussion in the staff memorandums, Planning and Environmental Commission hearings minutes, or Town Council hearings minutes concerning the 1999 adopted provisions for valet parking: "Va/et Parking: Va/et parking shall be allowed, but shall not exceed 50% of the required parking on-site. Va/et parking shall be calculated utilizing a 8' x 18' parking space for each car (paralle/ spaces must be 9' x 20). Cars may be parked tandem in a va/et /ot. " This code amendment established design standards for the construction of valet parking spaces. In 2005, the Town of Vail adopted "corrections and clarifications to the Town Code" through Ordinance 29, Series of 2005. This ordinance adopted the first Vail Town Code definition of valet parking as: 3 `A service provided with or without fee where vehicle is dropped at a designated location and an employee drives said vehicle to a parking space. " This ordinance did not adopt any regulatory or policy changes related to valet parking. In 2007, the Town of Vail adopted another housekeeping ordinance to further clarify the Town Code. Ordinance 28, Series of 2007, amended the valet parking requirements of the Vail Town Code as follows: "K yalet PaNking: yalet paNking shall be allowed, but shall not exceed fifty peNCent (SO%) of the NequiNed paNking on site. yalet paNking shall be calculated utilizing an eight foot by eighteen foot (8' x 18) paNking space foN each caN (paNallel spaces must be 9' x 20). CaNS may be paNked �r� up to 4 cars deep in a valet lot stacked in a inanner in which any vehicles that inay have to be temporarily inoved by a valet to gain access to another vehicle can be teinporarily parked in a location that does not block public drive/pedestrian aisles or a designated parking space. " These provisions are the currently adopted code requirements addressing valet parking. According to the 2007 Staff inemorandums to the Planning and Environmental Commission, the purpose of these amendments were to: "In 14-5-2, Other Requirements, language was added to the va/et parking subsection in order to clarify limitations on tandem parking. " This ordinance did not adopt any other regulatory or policy changes related to valet parking. III. ADMINISTRATOR'S DETERMINATION Throughout the history of the Vail Town Code, the Town's parking requirements have addressed how many parking spaces must be provided on a development site for a given land use and how those spaces must be designed and constructed. The Town Code does not regulate the operation or management of private parking lots. The Town Code assumes the number of parking spaces required by the code for a land use address the collective parking needs of each user group of that land uses (owners, employees, customers, guests, etc.). The Town Code does not assign or designate specific parking spaces in a private parking lot to any user group or individual user. In the case of a multiple-use building, the Town Code does not assign or designate specific parking spaces in a private parking lot to any individual land use of the building. The operation and management of private parking lots is the responsibility of the property owner or manager. Staff believes the current Town Code valet parking regulations were drafted in the context of vehicles previously being allowed to block parking lot drive aisles. By placing a limit on the number of vehicles allowed to be valet parked in the parking lot drive aisles, the Town would be assured some portion of the required parking would remain accessible to other users, whether their vehicles were parked by a valet or by the vehicle owner themselves. 0 Staff believes the provisions of Section 14-5-2-K, Valet Parking, Vail Town Code, regulate the design and construction of valet parking spaces for the purposes of calculating the number of parking spaces provided to meet the minimum number of parking spaces required for a land use. Staff does not believe the provisions of 14-5-2- K, Valet Parking, explicitly regulate the operation of individual parking spaces in a private parking lot. Staff does not believe Section14-5-2-K, Valet Parking, Vail Town Code, limits a property owner or manager to only providing valet services to those users whose vehicle will be parking in an 8' x 14' tandem parking space. Staff does not believe this section prevents a property owner or manager from providing valet parking services to other users of the building. Staff does not believe the intent of the Town's parking regulations are to discourage the optimized use of private parking lots or to discourage property owners or managers from providing enhanced customer services through the operation of valet parking. Therefore, Staff has determined that Section 14-5-2-K, Valet Parking, Vail Town Code, does not require that at least 50% of the required parking spaces provided on site must operate as self-parking. Staff does not believe the appellant has demonstrated how Staff's determination does not meet the intent of the Town's parking regulations (i.e. parking requirements and design standards). Should the appellant prevail in this appeal and the Planning and Environmental Commission determines that at least 50% of a development's private parking shall operate as self-parking, Staff will begin code enforcement proceeding against all residential, commercial, and multiple use properties providing valet services to more than fifty percent (50%) of their required parking users. Should the appellant prevail in this appeal and the Planning and Environmental Commission determines that at least 50% of a development's private parking shall operate as self-parking; this interpretation will not preclude the Arrabelle's property management from continuing to limit Mr. Zelkind's access to only the valet service half of the Arrabelle's parking garage. IV. PLANNING AND ENVIRONMENTAL COMMISSION JURISDICTION Pursuant to Sub-section 12-3-3B-1, Appeal of Administrative Actions; Authority, Vail Town Code, the Planning and Environmental Commission has the authority to hear and decide appeals from any decision, determination or interpretation by any Town of Vail administrative official with respect to the provisions, standards, and procedures of the Title 12, Zoning Regulations, Vail Town Code. V. PROCEDURAL CRITERIA FOR APPEALS Pursuant to Sub-sections 12-3-3B-2 and 12-3-3B-3, Appeal of Administrative Actions; Initiation and Procedures, Vail Town Code, there are three basic criteria for an appeal: A) standing of the appellant; B) adequacy of the notice of appeal; and C) timeliness of the notice of appeal. 5 � A) Standinq of the Appellant Staff has determined that adversely affected person" determination. the applicant has standing as an "aggrieved or to file an appeal of the subject administrative B) Adequacv of the Notice of the Appeal The application for this appeal has been determined to be complete by the Community Development Department. C) Timeliness of the Notice of Appeal The applicant filed an appeal meeting the requirements of Sub-section 12-3-3B- 3, Procedures, Vail Town Code. APPLICABLE REGULATIONS OF THE TOWN CODE CHAPTER 12-10, OFF STREET PARKING AND LOADING (in part) N/A (valet parking is not addressed by Chapter 12-10 of the Zoning Regulations) CHAPTER 14-10, DESIGN REVIEW STANDARDS AND GUIDELINES (in part) Chapter 14-1: Administration 14-1-1: PURPOSE AND /NTENT: It is the purpose of these rules, regulations, and standards to ensure the general hea/th, safety, and we/fare of the community. These rules, regulations, and standards are intended to ensure safe and efficient deve/opment within the town of Vail for pedestrians, vehicular traffic, emergency response traffic, and the community at /arge. The deve/opment standards will help protect property values, ensure the aesthetic quality of the community and ensure adequate deve/opment of property within the town of Vail. 14-1-6: APPEALS: Appea/s from decisions made concerning the deve/opment standards shall be in accordance with tit/e 12, chapter 3 of this code. Chapter 14-2, Definitions 14-2-1: DEF/N/T/ONS OF WORDS AND TERMS: VALET PARK/NG: A service provided with or without a fee where vehicle is dropped at a designated /ocation and an employee drives said vehicle to a parking space. Chapter 14-5: Parking Lot and Parking Structure Design Standards for All Uses (in part) 14-5-1: MINIMUM STANDARDS: (in part) This section (tab/e 5) specifies the parking /ot standards for all uses excluding residential uses under three (3) units and including, but not limited to, commercial, retail, office, restaurant, institutional, hotel, accommodation, and 0 multiple-family deve/opment. These standards are subject to all conditions and exceptions described herein. These standards shall be considered the minimum standards. When two (2) or more standards conflict the more restrictive standard shall apply. 14-5-2: OTHER REQUIREMENTS: (in part) K. Va/et Parking: Va/et parking shall be allowed, but shall not exceed fifty percent (50%) of the required parking on site. Va/et parking shall be calculated utilizing an eight foot by eighteen foot (8' x 18) parking space for each car (parallel spaces must be 9 feet x 20 feet). Cars may be parked up to four (4) cars deep in a va/et /ot stacked in a manner in which any vehicles that may have to be temporarily moved by a va/et to gain access to another vehicle can be temporarily parked in a/ocation that does not b/ock public drive/pedestrian ais/es or a designated parking space. VII. REQUIRED ACTION The Planning and Environmental Commission shall uphold, overturn, or modify the administrative determination that Section 14-5-2-K, Valet Parking, Vail Town Code, does not require that at least 50% of the required parking spaces provided on site must operate as self-parking, and setting forth details in regard thereto. Sub-section 12-3-3B-5, Findings, Vail Town Code, details the requirements for action by the Planning and Environmental Commission as follows: "The P/anning and Environmenta/ Commission shall on all appea/s make specific findings of fact based directly on the particular evidence presented to it. These findings of fact must support conclusions that the standards and conditions imposed by the requirements of this Tit/e have or have not been met. " VIII. STAFF RECOMMENDATION The Community Development Department recommends the Planning and Environmental Commission upholds the administrative determination that Section 14-5-2-K, Valet Parking, Vail Town Code, does not require that at least 50% of the required parking spaces provided on site must operate as self-parking, and setting forth details in regard thereto. The Community Development Department recommends the Planning and Environmental Commission make the following findings of fact: "Based upon a review of the Staff's February 22, 2010, memorandum to the P/anning and Environmenta/ Commission and the evidence and testimony presented, the P/anning and Environmenta/ Commission finds: The Town of Vail does not regulate, interpret, enforce, or resolve disputes concerning private covenants, party wall agreements, home owner association rules, or other similar civil agreements. Any issues exclusively re/ated to these civil matters are not germane to this appeal. 7 The Vail Town Code regulates parking to ensure that an adequate number of vehicle parking spaces are provided to meet the needs of the associated /and use. This is accomplished through the requirement of a minimum number of parking spaces and parking space design standards. The Town Code does not regulate the operation or management of private parking spaces or parking /ots. The Town Code assumes the number of spaces provided for a/and use addresses the collective parking needs of each user group of that /and uses (owners, employees, customers, guests, etc.). The Town Code does not assign or designate which specific parking space in a private parking /ot is allocated to which user group or individual user. In the case of a multiple-use building, the Town Code does not assign or designate which specific parking spaces in a private parking /ot are allocated to the individual land uses of the building. The operation of the private parking /ot is the responsibility of the property owner or manager. • Chapter 12-10, Off Street Parking and Loading, Vail Town Code, prescribes the parking requirements of the Town's Zoning Regulations. Chapter 12-10, Off Street Parking and Loading, Vail Town Code, does not address the va/et parking or se/f-parking of vehicles. • Chapter 14-5, Parking Lot and Parking Structure Design Standards for All Use, Vail Town Code, prescribes the design standards of the Town's Deve/opment Standards. • Section 14-2-1, Definitions of Words and Terms, the term "Va/et Parking" is defined as `A service provided with or without a fee where vehicle is dropped at a designated /ocation and an employee drives said vehicle to a parking space.' • Section 14-5-2-K, Va/et Parking, Vail Town Code states that `Va/et parking shall be allowed, but shall not exceed fifty percent (50%) of the required parking on site. Va/et parking shall be calculated utilizing an eight foot by eighteen foot (8' x 18) parking space for each car (paralle/ spaces must be 9 feet x 20 feet). Cars may be parked up to four (4) cars deep in a va/et /ot stacked in a manner in which any vehicles that may have to be temporarily moved by a va/et to gain access to another vehicle can be temporarily parked in a/ocation that does not b/ock public drive/pedestrian ais/es or a designated parking space.' The Community Development Department recommends the Planning and Environmental Commission make the following conclusions: "Based upon a review of the Staff's February P/anning and Environmenta/ Commission, presented, and the Commission's finding Environmenta/ Commission concludes: � 22, 2010, memorandum to the the evidence and testimony of facts, the P/anning and The Vail Town Code does not require that vehicles accessing a deve/opment must be se/f-parked if that vehicle is not being parked in a space explicitly designed and designated as a va/et parking space for the purposes of ineeting the Town's parking requirements. Therefore, the Administrator's determination that Section 14-5-2-K, Va/et Parking, Vail Town Code, does not require that at /east 50% of the required parking spaces provided on site must operate as se/f-parking meets the standards and conditions imposed by the requirements of the Vail Town Code. The Community Development Department recommends the Planning and Environmental Commission make the following motion: "Based upon a review of the Staff's February 22, 2010, memorandum to the P/anning and Environmenta/ Commission, the evidence and testimony presented, and the Commission's finding of facts, the P/anning and Environmenta/ Commission upholds the Town of Vail Administrator's determination that Section 14-5-2-K, Va/et Parking, Vail Town Code, does not require that at /east 50% of the required parking spaces provided on site must operate as se/f-parking, based upon the conclusion that the Administrator's determination meets the standards and conditions imposed by the requirements of the Vail Town Code. " IX. ATTACHMENTS A. Appellant's statement � _ m __ -� (02J'1812(�10) Gearge Ru#her - Re: Arrabelle parking struc#ure Page 1 i _ -- W Attachment A — _.______ _ _ _ -� From: George Ruther To: donald zelkind Date: iJ6J201(} 3:18 PM 5ubject: Re: Arrabelle parking structure Thanks Dan. I will get a response baek to yau shortly, I will put a place halder for this appeal item on the 2j/22 PEC agenda. Again, we'll be in touch. George Ruther, AICP Director of Communi#y Development Tawn of Vail 75 South Frontage Road Vail, Colarado 81658 {97�) 479-2145 {oj (970j 479-2452 {f} {97Qj 376-2675 (c) »> donald zelkind �donzelkindlCa�gmail.c�m> 1J6/2010 1:41 PM »� George, . Happy New Year to you again. I am anxious to meet with the individuaf who had a similar hip injury to plat my eourse over the next few months. With regard to the parking issue at the Arrabelle, I am concerned abaut the fact that VR has farced the homeowners to employ the valet parking s�rvice exclusively. -mis is cantrary to the representations made in our promational materials, aur sales packet, and the clarifications on the parking status published to homeowners and realtors issued from the VR legal department. T gather from previous conversations with you tha� VR made representatians to the Town of Vail during the approval pracess that indicated that we would have designated self parking spaces as well. in �ddition, aur interpretation the Town ordinance § 14-5-2 K requires reading in conte�ct several other provisions as fallows: *§ 14-5-2 K** Valet Parking: * *Valet parking shall be allowed, but shall not exceed fifty percent {50%) of the** * *required parking �an site. Valet parking shall be calculated utilizing an eight foot by eighteen foot** * *{8' x 18') parking space for each car (parallel spaces mu�t be 9 feet x�0 feet). Cars may be** * *parked up ta four (4) cars deep in a valet 1c�t stacked in � manner in which any vehicles that may** * -____._.__._ _ _._____ __�__._......—_._�---- --.------ --.._._, (02I18/2010) George Rufher - Re: Arrabelie parking structure Page 2 *have to be temporarily moved by a valet to gain access to another vehicle can be tempararily** * *parked in a location that does not block public drivejpedestrian aisles or a designated parking** * *space.* * � *14-5-1: MINIMUM STANE�ARDS:** * *This section (table 5} specifies the parking lat standards for ail uses excluding residential uses** * *under three (3� units and including, but not limited to, commercial, retail, office, restaurant,** * *institutional, hoteE, accommodation, and multiple-family development. These standards are subject** * *to all conditions and exceptions described herein. **These standards shall be considered the** * *minimum standards. When two (2) or more standards conflict the mare restrictive standard shall** * *�PP�Y.* *14-1-1: PURPOSE AN[? INTENT:** * *It is the purpase of these rules, regulations, and standards to ensure tF�e general health, safery�** * *and welfare of tE�e community. T�ese rules, regulations, and standards are intended to ensure safe** * *and efficient development within the town of Vail far pedestrians, **vehicular traffic,** emergency** * *response trafFic, and the community at large. The develapment standards will help protect property** * *values, ensure the aesthetic quality of tE�e community and ensure ad�uate deuelopment of** * *property within the town of Vail, �Ord. 29(20{}5} § 78}* ***14-2-1; DEF:[NITIC}NS OF Wt7RD5 AND TERMS:** * __ m,.n.___ �_�___ _ __�_. m __ {02J18/201 Q} Geor�e Ruther - Re: Arrabeile parking structure Page 3' E3 *VALEf PARKING: A s�rvice** pr4vid�d with or with�ut a fee where vehicle is dropped at a** * *designated loeatian and an employee drives said vehiele to a parking spaee. ** * To the ��ent the language of § 14-5-2 K Valet Parking lends itself ta tv�ra interpretations and h+vo standards, � 14-5-1 requires the imposition of the more restrictive standard. I believe contro8ing the valet service is more restrictive that merely contrt�lling valet physical parking configuration. § 14-1-1 states that the purp�se and intent af the statute and specifically recites uehicular trafFc, not just parking strueture configurations. I�stly, and most im�rtantly, if there is any dispute as to the de�niti�n of the term 'valet parking' § 14-2-1 specifically defines `valet parking' as a service *not* a physical configuration within a parking structure. When the drafters of the ordinance provide a definition, I suggest that definition should control the interpretation af th� ordinance. ihe PEC meeting on February 22nd would be a particularly desirable date because my fellaw Bo�rd Member, and Vice President, .�ohn �ichtenegger will also be in Vail and able to partieipate at the hearing. Thank yau in advance for your cooperatian. Sincerely, Don Zelkind President, Arrabelle hameowner HC►A tJn Wed, Jan 6, 201Q at 6:00 AM, George Ruther <gruther@vailgov,com} wrote: > Goal Morning Don- > > Nappy New Year. Giad to hear that your doing better. �ast time we spoke it > appeared you had seen better days. > > The group we need ta present this issue ko is the Planning and > Environmenta! �mmission. The process in daing s� is easy. Simply write me > a letter outling your concerns and issues in the way the parking is being > handled at Arrabelle and yaur interpretation af the �pplicable zoning > regulations. Upon receipt of your letter I will respand back to you in > writing outlining the staffs interpretatian �nd our respectful > disagreement. With each of our positians stated we will have created and > established the basis for an appeal of a staff interpretation, as outlined > in Chapter 12-3 of the Vail Te�wn Code. > > With this k�asis in place I am then able to schedule a hearing with the PEC. > Due to public notice requirements we would likely be at the PE� meeting on > February 22nd. > > Flease do nt�t hesitate to call or write with questit�r►s. > _ _ _._ _ _� � _.___._ _........_---, {a2118/2U10) George Ruther - Re: Arrabeile parking structure Page 4', � Thank� again. > > Powered by InteHisync > > From: donal� zelkind <donzelkindlCalgmaiLcom> > [�ate: 12/31/2009 3:Z7 PM > To. George Ruther �GRuther(c�vailgov,com> > CC: Lenore Sherman <sherm335Ca>aol.com>,Phil McCabe <mccabeCa�innonfifth.cam>,�ohn > Lichtenegger �cJohnCc�semolawfirm.cam� > Subject: Arrabelle parking structure > > Ni George, > > Now that I can walk pretty well with ane crutch, I would like to make a > short presentation to you and whomever you think is a appropriate on our > reading of the Tc�wn of Vail ordinance canceming valet parking, > > Please let me knaw what time next year wouid be most convenient. > > Happy New Year t�+ y�u and yours, > > Don Zelkind > MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: February 22, 2010 SUBJECT: A request for a work session on a major exterior alterations, pursuant to Section 12-71-7, Exterior Alterations or Modifications, Vail Town Code, to allow for the redevelopment of the area known as "Ever Vail" (West Lionshead), with multiple mixed-use structures including but not limited to, multiple-family dwelling units, fractional fee units, accommodation units, employee housing units, office, and commercial/retail uses, located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West right-of-way/Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080064) Applicant: Vail Resorts Development Company, represented by Thomas Miller Planner: Warren Campbell SUMMARY The applicant, Vail Resorts Development Company, represented by the Mauriello Planning Group, LLC, is requesting a work session with the Planning and Environmental Commission to provide a presentation on the anticipated fiscal impacts of the Ever Vail project to the Town of Vail. Attached to this memorandum is the Ever Vail Fiscal Impact Report prepared by Thompson and Trautz, LLC (Attachment A). This is a complex topic and will take multiple meetings to understand and discuss. The Town of Vail has entered into a contract with Economic and Planning Systems, Inc. (EPS) to review the report provided by the applicant and to provide a report on their findings. As this is a work session and the Planning and Environmental Commission is not being asked to reach any conclusions, Staff has not provided any recommendations at this time. Staff and the applicant request that the Planning and Environmental Commission participates in the presentation and tables this application to the March 8, 2010, public hearing. II. ATTACHMENTS A. Ever Vail Fiscal Impact Report prepared by Thompson and Trautz, LLC dated revised February 16, 2010 Depar�tn�ei�t of �Con�n�ia�rty Developn�ei�t 75 Soirth Fr�oi�tage Road Varl, CO 81657 PH.• 970-479-2138 FAX.• 970-479-2452 www. varlgov. con� February 15, 2010 Sonnenalp Properties Attn: Johannes Faessler 20 Vail Road Vail, CO 81657 Re: A conditional use permit amendment, pursuant to 12-16-10, Amendment Procedures, Vail Town Code, to allow for amendments to a conditional use permit for a public school and active outdoor recreation facilities, located at 551 N Frontage Rd W/ Part of Lot 8, Block 2, Vail Potato Patch Filing 1, and setting forth details in regard thereto. (PEC100004) Dear adjacent property owner: This is a courtesy notice to inform you that on February 15, 2010, the Town of Vail Zoning Administrator approved an amendment to a conditional use permit for a public school and active outdoor recreation facilities (playground) at Red Sandstone Elementary School. A site plan is attached for reference. The conditional use permit was approved at the time the school was built and allowed for the construction of the school and the outdoor recreation facilities. The current application, made by the Eagle County School District, amends the conditional use permits by changing the layout of the active outdoor recreation facilities, including the playground and associated equipment. As required by Section 12-16-10, Amendment Procedures, Vail Town Code, Staff determined that the amendments met the following criteria: 1. The amendment is in accordance with all applicable elements of this code and the Vail comprehensive plan; and 2. The amendment does not alter the basic character or intent of the original conditional use permit; and 3. The amendment will not adversely affect the public health, safety, and welfare. This administrative approval will be reported at a public hearing before the Town of Vail Planning and Environmental Commission on Monday, February 22, 2010, at 1:00 p.m. in the Vail Town Council Chambers, located at 75 South Frontage Road. The Planning and Environmental Commission reserves the right to "call up" this administrative decision for its review at a future public hearing. Pursuant to Section 12-3-3, Vail Town Code, appeals of administrative decisions may also be filed by adjacent property owners, the applicant, adversely affected persons, or the Vail Town Council. Should you have any questions, please do not hesitate to contact me directly at 970-479-2173. 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Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT Michael Kurz Sarah Paladino Tyler Schneidman Bill Pierce Rollie Kjesbo Luke Cartin MEMBERS ABSENT David Viele Chairman Pierce identified that Commissioner Viele would not be present at the hearing as he had conflicts of interest with both hearing items. Site Visits: 1. West Vail Fire Station — 2399 North Frontage Road 30 minutes 30 minutes A request for a work session to discuss a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, to allow for the construction of public buildings and grounds (West Vail fire station), located at 2399 North Frontage Road/Parcel A, Resub of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC090019) Applicant: Town of Vail Planner: Bill Gibson ACTION: Tabled to February 22, 2010 MOTION: Kjesbo SECOND: Kurz VOTE: 6-0-0 Bill Gibson gave a presentation per the staff memorandum. Mark Miller, Fire Chief, and Anne Gunion, VAg Architects, representing the applicant, gave a presentation on the revised plans. Conceptual approval had been given by CDOT for the two curb cuts for the fire station as depicted on the plans. The presentation highlighted site planning, building design, parking, landscaping, and the preliminary development statistics. Commissioner Kurz asked what programming components had been removed to reduce the size of the building since the Commission's last work session. Anne Gunion responded that the initially proposed community room has been removed, and the interior layouts became more efficient and compact. Commissioner Pierce inquired about to the appropriateness of having only three additional public parking spaces. Mark Miller explained that there was no longer a community room and that the only public anticipated would be those meeting with Fire Prevention officers. Commissioner Pierce reiterated his experience in meeting with Fire Prevention was the need for additional parking spaces. Page 1 Mark Miller explained how the plan assumes a worst case scenario of every Fire Department Staff inember driving their own vehicle to the station. He described how the Staff actually uses fewer parking spaces because several carpool and ride the bus to work. He described how vehicles could be temporarily relocated on the site around to accommodate meetings with public parking demands. Commissioner Kjesbo asked which equipment would go into the back-in bay. Mark Miller explained that a Haz-Mat trailer and the reserve pumper fire truck will be parked in that bay. Commissioner Kurz highlighted the need to provide some landscaping to soften the angular forms of the building. Jim Lamont, Vail Homeowners Association, expressed the need for landscaping in front of the structure. He highlighted the possibility of putting significant trees in the water detention area in the front of the structure as the retention of water would be limited in time. He also highlighted the need for a formal parking management plan, so the neighbors and the Town has a document to go back to and explain how parking was intended to be operated on the site. Commissioner Kurz inquired about CDOT's desire to provide access to the gas station through this site. Tom Kassmel, Town Engineer, explained that the existing Shell gas station driveway is located too close to the round-a-bout. If the gas station redevelops, CDOT will require their access drive be relocated. Commissioner Kjesbo noted that the building height, bulk, and mass seemed appropriate. He recommended reconfiguring the retaining walls to gain additional parking and recommended additional landscaping. Commissioner Paladino inquired why the community room had been removed from the fire station design. Mark Miller described how the room was removed at the Town Council's direction to address budget concerns. 90 minutes 2. A request for a work session on a major exterior alteration, pursuant to Section 12-71-7, Exterior Alterations or Modifications, Vail Town Code, to allow for the redevelopment of the area known as "Ever Vail" (West Lionshead), with multiple mixed-use structures including but not limited to, multiple-family dwelling units, fractional fee units, accommodation units, employee housing units, office, and commercial/retail uses, located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West right-of-way/Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080064) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Tabled to February 22, 2010 MOTION: Kjesbo SECOND: Kurz VOTE: 5-0-1 (Cartin recused) Warren Campbell gave a presentation per the staff inemorandum. Page 2 Commissioner Cartin recused himself due to a conflict of interest. Tom Miller, Vail Resorts, outlined the discussion topics for this work session. Ford Frick, BBC Research and Consulting, presented a retail market analysis of the Ever Vail proposal and provided recommendations of 45,000 to 70,000 sq.ft. of new retail to support the needs of the project to provide services. Commissioner Kurz complemented Mr. Frick on identifying the issues, but has concerns about forecasting the demand for this site many years into the future. He recognized the residential and retail opportunities. He noted that if the gondola and parking wasn't included the project would have less possibility. He noted the redevelopment of Aspen their winter focus and decline in retail. He spoke about either designing as part of a community or only part of a resort. He spoke about balancing an attraction based retail model versus a quieter residential neighborhood with boutique retail. Should this be a year-round attraction or a seasonal attraction? How can we predict this 8 to 10 years out. Ford Frick noted that Ever Vail will likely be a vibrant winter area due to the availability of parking and the gondola. He doesn't think Ever Vail will compete with the Vail Village for summer activities. He believes it can be a good supplement to other areas of Vail. Commissioner Kurz noted that Ever Vail will be what it will be because of the uses and business that move in, rather than this early layout of the buildings. Ford Frick compared retailing to creating a larger water hole where the attraction is seeing what's available and creating a sense of place and activity. Commissioner Kurz commented that the public gathering areas will be a positive of the Ever Vail project. Commissioner Paladino asked Mr. Frick to expand on his thoughts of creating a vehicular street through Ever Vail. She highlighted the possible separation of the residential and commercial components of the Ever Vail project. She expressed concerns that the residential users may leave Ever Vail by car to shop, rather than walk to the retail area of Ever Vail on the east side of Red Sandstone Creek. Commissioner Pierce supports the concept of 70,000 sq.ft. of commercial. He believes Vail has underestimated its own success in the past. He agrees with much of Mr. Frick's analysis, but noted concerns that the businesses must be consolidated enough to be successful. Jim Lamont asked Mr. Frick for more details about how he came to his conclusions and recommendations. Mr. Lamont noted that the timing of this project is caught between a period of a successful Vail model and the beginning of Vail's next economic model. He identified the challenges of reduced full-time residential density and the seasonality of the markets. He asked how does the community continue to re-evaluate the market during the development review process and the years of build out. How is more diversity, wow factor, community, attraction, etc. added in Ever Vail. He understands the nervousness of community members about this project. Dominic Mauriello, Mauriello Planning Group, presented an overview of the land use programming for the Ever Vail buildings. Page 3 Tom Miller, Vail Resorts, presented an overview of the proposed Red Sandstone Creek outdoor areas and the proposed activities. Commissioner Kurz requested that the applicant provide information about seasonal creek flow levels. Dominic Mauriello addressed the questions raised by the Commission about traffic circulation from the last work session. He identified the close proximity to ERWSD facilities, flexibility in parking structure, and the connection to Lionshead as Commission concerns they are continuing to evaluate. Commissioner Kurz asked Mr. Mauriello to provide additional information about the portal entrance to Ever Vail with an emphasis on identification by and attraction of pedestrian. Commissioner Paladino asked for additional information about circulation around the proposed transportation center. Commissioner Schniedman stated that he has gained a good understanding of the concepts behind the project, but noted his concerns that Ever Vail isn't a natural portal to the mountain since it's disconnected from the other villages and does not have a skiing return to the portal. He's concerned the approach is an "everything to everyone" project, and should be a more focused development concept. Commissioner Kjesbo noted the positive elements of the project especially the additional parking to address customer needs and traffic problems at Golden Peak by relocating DEVO. He believes the retail component will continue to be an unknown. Dominic Mauriello commented that a phasing plan will be discussed at a future work session. Commissioner Kurz agrees with Commissioner Kjesbo that there are many benefits of the project. He is concerned about the outcomes if one or several phases of Ever Vail are not completed. 5 minutes 3. A request for a work session on a proposed Development Plan, pursuant to section 12-61-11, Development Plan Required, Housing Zone District, to allow for the redevelopment of a five (5) acre portion of the Timber Ridge Village Apartments, with up to 352 new deed-restricted employee housing units, located at 1280 North Frontage Road/ Lots C1-05, Lions Ridge Subdivision, Filing No.1, and setting forth details in regard thereto. (PEC090038) Applicant: Timber Ridge Affordable Housing Committee Planner: George Ruther ACTION: Table to February 22, 2010 MOTION: Kjesbo SECOND: Kurz VOTE: 5-0-0 5 minutes 4. A request for a final recommendation for the adoption of the Frontage Road Lighting Master Plan, an element of the Vail Transportation Master Plan, and setting forth details in regard thereto. (PEC090014) Applicant: Town of Vail, represented by Tom Kassmel Planner: Bill Gibson ACTION: Tabled to February 22, 2010 MOTION: Kjesbo SECOND: Kurz VOTE: 5-0-0 Page 4 5 minutes 5. A request for a work session to discuss prescribed regulations amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to Title 12, Zoning Regulations, Vail Town Code, and setting forth details in regard thereto. (PEC090017) Applicant: Town of Vail Planner: Rachel Friede ACTION: Table to February 22, 2010 MOTION: Kjesbo SECOND: Kurz VOTE: 5-0-0 5 minutes 6. A request for final review of conditional use permits, pursuant to Section 12-71-5, Conditional Uses: Generally (On All Levels Of A Building Or Outside Of A Building), Vail Town Code, to allow for the development of a public or private parking lot (parking structure); a vehicle maintenance, service, repair, storage, and fueling facility; a ski lift and tow (gondola), within "Ever Vail" (West Lionshead), located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West right-of-way/Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080063) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to February 22, 2010 MOTION: Kjesbo SECOND: Kurz VOTE: 5-0-0 5 minutes 7. A request for a final recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of properties from Arterial Business District and unzoned South Frontage Road West right-of-way which is not zoned to Lionshead Mixed Use-2, properties known as "Ever Vail" (West Lionshead), located at 953 and 1031 South Frontage Road West and South Frontage Road West right-of-way, (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080061) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to February 22, 2010 MOTION: Kjesbo SECOND: Kurz VOTE: 5-0-0 5 minutes 8. A request for a final review of a variance from 12-71-14, Site Coverage, Vail Town Code, pursuant to Chapter 12-17, Variances, to allow for additional site coverage below grade, within "Ever Vail" (West Lionshead), located at 934 (BP Site), 953 (Vail Professional Building), 1031 (Cascade Crossing) S. Frontage Road / Unplatted; 862 (VR Maintenance Shop) and 923 (Holy Cross Lot) S. Frontage Road / Tracts A and B, S. Frontage Road Subdivision; 1000 (Glen Lyon Office Building) S. Frontage Road / Lot 54, Glen Lyon Subdivision (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC090035) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to February 22, 2010 MOTION: Kjesbo SECOND: Kurz VOTE: 5-0-0 5 minutes 9. A request for a final recommendation to the Vail Town Council for a proposed major amendment to Special Development District No. 4, Cascade Village, pursuant to Article 12-9A, Special Development District, Vail Town Code, to allow for the removal of the Glen Lyon Commercial Site, Development Area D, (Glen Lyon Office Building) from the District for incorporation into the properties known as "Ever Vail" (West Lionshead), located at 1000 S. Frontage Road West/Lot 54 Glen Lyon Subdivision, and setting forth details in regard thereto. (PEC090036) Page 5 Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to February 22, 2010 MOTION: Kjesbo SECOND: Kurz VOTE: 5-0-0 5 minutes 10. A request for a final recommendation to the Vail Town Council for prescribed regulations amendments to Title 12, Zoning Regulations and Title 14, Development Standards, Vail Town Code, pursuant to Section 12-3-7, Amendment, Vail Town Code, to provide regulations that will implement sustainable building and planning standards, and setting forth details in regard thereto. (PEC090028) Applicant: Town of Vail Planner: Rachel Friede ACTION: Table to February 22, 2010 MOTION: Kjesbo SECOND: Kurz VOTE: 5-0-0 11. Approval of January 25, 2010 minutes MOTION: Paladino SECOND: Schneidman VOTE: 4-0-1 (Kjesbo abstained) 12. Information Update Joint work session with the Vail Town Council on February 22, 2010 Commissioners Kjebso, Paladino, and Kurz recommended 13. Adjournment MOTION: Kurz SECOND: Kjesbo VOTE: 5-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published February 5, 2010, in the Vail Daily. Page 6 r H � w � OC 4 CZ � �� Z u�i � � �_ '`� a >' d � � W F N S H d' V'i � � N tiD d' xr � .i:i � A "�+ '� 3.a +�.c �a - � G CF7 C7}'� � O C �� `..' u� N 2! 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