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HomeMy WebLinkAbout2010-1011 PEC PLANNING AND ENVIRONMENTAL COMMISSION October 11, 2010 1:00pm TOWN DF VAIL TOWN COUNCIL CHAMBERS/ PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Eagle River Watershed Council Presentation - Melissa Macdonald 30 minutes Site Visits: 1. Boymer Residence— 1817 Meadow Ridge Road 2. Lionshead Transit Center—395 South Frontage Road 20 minutes 1. A request for review of a variance from Section 12-6F-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for an addition within the side setback, located at 1817 Meadow Ridge Road, Unit 6/Lot 21, Buffehr Creek Subdivision, and setting forth details in regard thereto. (PEC100040) Applicant: Robert Boymer Planner: Rachel Friede ACTION: MOTION: SECOND: VOTE: 30 minutes 2. Report to the Planning and Environmental Commission of an administrative action approving a request for a minor amendment to SDD No. 6, Village Inn Plaza, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for modifications to the approved development plans to increase site coverage and reduce the side setback (east side) to facilitate expanded an expanded chimney for a new restaurant, located at 68 East Meadow Drive, Unit 602/ Lot 0, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC 100044) Applicant: Joe Staufer, represented by John G. Martin, Architect Planner: Rachel Friede ACTION: MOTION: SECOND: VOTE: 75 minutes 3. A request for the review of a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, for a public building and grounds, to allow for the construction of a new structure to replace the Lionshead Parking Structure Auxiliary Building to provide guest related facilities, located at 395 South Frontage Road West/Lot 1, Block 2, Vail Lionshead First Filing, Lot 3, A Resubdivision of Lot 1, Block 1, Vail Lionshead Second Filing, and East Lionshead Circle rights-of-way, and setting forth details in regard thereto. (PEC100042) Applicant: Town of Vail, represented by Tom Braun Planner: Warren Campbell ACTION: MOTION: SECOND: VOTE: 4. Approval of September 27, 2010 minutes MOTION: SECOND: VOTE: Page 1 5. Information Update 6. Adjournment MOTION: SECOND: VOTE: The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published October 8, 2010, in the Vail Daily. Page 2 MEMORANDUM To: Planning and Environmental Commission From: Community Development Department Date: October 11, 2010 Subject: A work session summarizing the Eagle River Watershed Council's grant funded activities including recent water quality monitoring updates, 1-70 Vail Pass impacts and recommendations study, and inclusion in the revised 1996 Eagle River Watershed Plan/Gore Creek Subwatershed Section. Staff: Bill Carlson, Environmental Health Officer Presenter: Melissa Macdonald, ERWC Executive Director SUMMARY This memorandum is being provided to the Planning and Environmental Commission to provide a framework for a presentation by the Eagle River Watershed Council (ERWC) regarding Water Quality Grant Funds from the Town of Vail. The funds are requested by ERWC a year in advance primarily to be utilized for monitoring, technical/engineering analysis, public education and community involvement in the watershed. Significant degradation and impairments have occurred and continue to occur along urbanized areas of Gore Creek. Ascertaining the sources of pollution affecting water quality and biological conditions in specific sites will enable us to structure mitigation efforts. Sharing the costs of field and laboratory investigations with our partners (CDOT, USFS, ERWSD, UERWA, USGS, Homestake Partners, VR Mgmt., Eagle County, Town of Eagle, Town of Gypsum, Denver Water) leverages our funds and enhances our ability to identify causal factors affecting both water quality and biological conditions at degraded sites on Gore Creek. Information generated from such integrative studies will be imperative to ensure a robust future for Gore Creek, home to Vail's gold medal fishery, the TEVA games, the Vail Golf Course, the Betty Ford Gardens and many residents and businesses. II. GORE CREEK WATER QUALITY STUDY SUMMARIES • 2010 Black Gore Creek TMDL Load Allocation &Sediment Budget - Deleted:¶ • 2000-2007 USGS macroinvertebrate based assessment • 2008/2009 Eagle River Water&Sanitation District nutrient and macroinvertebrate study • 2006-2010 USFS macroinvertebrate monitoring results • 2010 CDOW fish sampling (gold medal stream classification) • 2010 Gore Creek flood damage assessment from the River Restoration.org report • 2011 update to the 1996 Eagle River Watershed Plan, Gore Creek watershed section III. RECOMMENDATIONS AND ACTIONS 1 • Continue data collection and analyses efforts as needed to identify stressors within Gore Creek • Work with other stakeholders to investigate control strategies and opportunities for reducing pollution input from point and nonpoint sources • Review Gore Creek and Black Gore Creek mitigation recommendations and prioritize efforts. • Develop project recommendations based on water quality assessments, biological studies and engineering reports. • Continue monitoring to track changes and evaluate the effectiveness of water quality improvement efforts. • Establish a robust, long-term water quality protection and education program, supported by the Town Council and community with adequate technical, educational and financial resources. • Continue supporting the county-wide monitoring partnership that has been developed by the Eagle River Watershed Council to track water quality trends associated with storm and other water runoff and other diverse impacts to Gore Creek and the Eagle River. • Contribute to and consider adopting the revised 1996 Eagle River Watershed Plan (currently being developed by ERWC). 2 MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: October 11, 2010 SUBJECT: A request for review of a variance from Section 12-6F-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for an addition within the side setback, located at 1817 Meadow Ridge Road, Unit 6/Lot 21, Buffehr Creek Subdivision, and setting forth details in regard thereto. (PEC100040) Applicant: Robert Boymer Planner: Rachel Friede SUMMARY The applicant, Robert Boymer is requesting a final review of a setback variance to allow for an expanded addition into the side setback of Unit 6 of Capstone Condominiums. Based upon Staff's review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends approval with a condition of this application, subject to the findings noted in Section VIII of this memorandum. A vicinity map (Attachment A) and proposed architectural plans (Attachment B) are attached for reference. II. DESCRIPTION OF REQUEST The applicant, Robert Boymer, is requesting a side setback variance to allow for an expansion to an approved addition on the lowest level of his townhouse. The proposed addition is 49 square feet, 28 of which are proposed within the setback. The proposed addition would be buried below grade on the north side of the unit and would encroach 8 feet into the side setback. Boymer previously received approval of a variance for an addition on all three levels of the townhouse with a maximum encroachment of 8 feet into the side setback (12 feet from property line). While a variance was previously granted for a similar encroachment, a new variance is required to allow for additional encroachment into the setback. III. BACKGROUND The Capstone Condominiums were granted a Certificate of Occupancy on December 1, 1978, under Eagle County jurisdiction for six (6) dwelling units and were zoned Residential Multiple Family. On January 29, 1986, the Capstone Condominiums was annexed into the Town of Vail by Ordinance No. 1, Series of 1986. At that time the property was rezoned to Two-Family Primary/Secondary (P/S) District, which made the property legally non-conforming. 1 On June 8, 1987, Staff recommended denial of a density variance for Unit 2 to enclose a deck which added 79 square feet of GRFA to a project which was already over on number of units and GRFA for the lot. Staff cited that it would be a grant of special privilege as no hardship was present. By a vote of 3-1-0 the Planning and Environmental Commission approved the density variance request for Unit 2. On July 7, 1987, the Town Council heard an appeal (called up by Council Member) on the Planning and Environmental Commission approval of a density approval for Unit 2 of the Capstone Condominiums. A motion was made to uphold the Planning and Environmental Commission approval and by a vote of 2-2-0 the motion failed and resulted in the overturning of the Planning and Environmental Commission approval. There have been several applications for new windows, retaining walls, and roof replacements since the 1987 applications. On June 19, 2007, the Vail Town Council approved Ordinance No. 15, Series of 2007, which rezoned this property to the Low Density Multiple Family (LDMF) District. This rezoning occurred in order to make the property more compliant with development standards, including density. The application was also submitted in anticipation of the desire to perform several small residential additions to the existing units and possible new pitched roof. When the property was rezoned from P/S to LDMF, the side setback was increased from 15 feet to 20 feet, which increased the legally nonconforming encroachments into the side setback. When the rezoning occurred, it was noted that certain proposals by either end unit within the Capstone Condominium development may require a setback variance as the existing structure would not comply with the 20-foot setback on the side. On January 22, 2010, Staff approved two applications for additions to Units 3 and 4 in the Capstone Condominiums. These requests did not require variances. On March 8, 2010, the Planning and Environmental Commission approved a side setback variance at the Boymer Residence to allow an addition on all three floors. On the lower level, a carport was approved that will encroach 7.5 feet into the setback, with a total of 109 square feet encroaching into the setback. An addition to the bedroom was also approved that encroaches 6.5 feet into the setback, with 18 square feet of GRFA being added into the setback. The bedroom already encroaches 4.5 feet into the setback. On the main level, the existing dining room already encroaches 4.5 feet into the side setback. The approved expansion adds 53 square feet into the setback, encroaching 6.25 feet into the setback. The approved deck addition encroaches 8.25 feet into the setback. IV. APPLICABLE PLANNING DOCUMENTS Staff believes that the following provisions of the Vail Town Code are relevant to the review of this proposal: TITLE 12: ZONING REGULATIONS Chapter 12-6F: Low Density Multiple Family(LDMF) District 12-6F-1: PURPOSE: The low density multiple-family district is intended to provide sites for single-family, two-family and multiple-family dwellings at a density not exceeding nine (9) dwelling units per acre, together with such public facilities as may appropriately be located in the same zone district. The low density multiple-family district is intended to ensure 2 adequate light, air, privacy and open space for each dwelling, commensurate with low density occupancy, and to maintain the desirable residential qualities of the zone district by establishing appropriate site development standards. 12-6F-6: SETBACKS: In the LDMF district, the minimum front setback shall be twenty feet (20), the minimum side setback shall be twenty feet (20), and the minimum rear setback shall be twenty feet(20). Chapter 12-17: Variances (in part) 12-17-1: Purpose: A. Reasons for Seeking Variance: In order to prevent or to lessen such practical difficulties and unnecessary physical hardships inconsistent with the objectives of this title as would result from strict or literal interpretation and enforcement, variances from certain regulations may be granted. A practical difficulty or unnecessary physical hardship may result from the size, shape, or dimensions of a site or the location of existing structures thereon; from topographic or physical conditions on the site or in the immediate vicinity; or from other physical limitations, street locations or conditions in the immediate vicinity. Cost or inconvenience to the applicant of strict or literal compliance with a regulation shall not be a reason for granting a variance. V. SITE ANALYSIS Legal Description: Lot 21, Buffehr Creek Subdivision Zone District: Low Density Multiple Family Land Use Designation: Medium Density Residential Lot Size: 52,577 sq. ft./1.21 acres Buildable Area: 38,570 sq. ft./0.885 acres Standard Allowed/Required Existing Approved Proposed Lot Area (min) 10,000 sq ft 52,577 sq ft No Change No Change Setbacks (min) Front (South) 20 feet 183 feet No Change No Change Side (West) 20 feet 14 feet 12 feet No Change* Side (East) 20 feet 92 feet No Change No Change Rear (North) 20 feet 13.5 feet No Change No Change Density Control (max) 7 D.U.s 6 D.U.s No change No change GRFA (max) 44% buildable/ 14,046 sq ft 14,383 sq ft +32 sq ft 16,970 sq. ft. 14,415 sq ft Site Coverage (max) 35% of site/ 4,418 sq ft 4,741 sq ft -43 sq ft 18,401 sq ft 4,784 sq ft Landscaping (min) 40% of site/ 28,686 sq ft 28,314 sq ft -43 sq ft 21,030 sq ft 28,279 sq ft Building Height (max) 38 ft 30 ft No Change No Change *Carport approved to extend 12 ft into setback. Proposed variance to allow NW corner to extend 12 ft into setback. Approved NW corner encroaches 13.5 ft into side setback. VI. SURROUNDING LAND USES AND ZONING Land Use Zoning North: Multiple-Family High Density Multiple-Family South: Multiple-Family Primary/Secondary East: Single-Family Primary/Secondary West: Two-Family Primary/Secondary VII. REVIEW CRITERIA The review criteria for a request of this nature are established by Chapter 12-17, Variances, Vail Town Code. 1. The relationship of the requested variance to other existing or potential uses and structures in the vicinity. The proposed addition to the Boymer Residence will not impact the neighbors to the west because those structures are built closer to the street and away from the steep hillside above. Should those structures redevelop, it would be highly unlikely that they would build closer to the eastern rear setback due to steep slopes. Because the proposed addition is located below grade on the northwestern end of the Capstone Condominiums structure, it will have no impact to the neighbors within the same structure or on adjacent properties. Therefore, Staff believes this proposal will not negatively impact the other existing or potential uses and structures in the vicinity compared to existing conditions. 2. The degree to which relief from the strict and literal interpretation and enforcement of a specified regulation is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity or to attain the objectives of this title without a grant of special privilege. Pursuant to Section 12-17-1, Purpose, Vail Town Code, the purpose for granting a variance is as follows: "A practical difficulty or unnecessary physical hardship may result from the size, shape, or dimensions of a site or the location of existing structures thereon; from topographic or physical conditions on the site or in the immediate vicinity. or from other physical limitations, street locations or conditions in the immediate vicinity." In this case, the setback variance would allow the Boymer Residence to expand in a similar manner to the expansion of other units within the complex. The existing structure was built under Eagle County jurisdiction and later annexed into the Town of Vail with a more restrictive zoning placed on the property. Because of the location of the existing structure and parking lot, it would be difficult for the applicant to expand their residence to utilize allowable GRFA without a setback variance. Therefore, due to the unique physical hardships and the existing structure, Staff believes the proposed relief from the setback regulations is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity and to attain the objectives of this title without a grant of special privilege. 3. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety. 4 The applicant's request would not have any impact on the light and air of neighboring properties. The additional 49 square feet would not facilitate the need for expanded services, such as transportation and traffic facilities. As further described in criteria #1 above, Staff does not believe this proposal will have a significant negative impact on the public health, safety or welfare, public facilities, or utilities in comparison to existing conditions of the site. 4. Such other factors and criteria as the commission deems applicable to the proposed variance. VIII. STAFF RECOMMENDATION The Community Development Department recommends approval with a condition of a final review of a variance from Section 12-6F-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for an addition within the side setback, located at 1817 Meadow Ridge Road, Unit 6/Lot 21, Buffehr Creek Subdivision, and setting forth details in regard thereto. This recommendation is based upon the review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to approve this variance request, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission approves the Applicants' request for a variance from Section 12-6F-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for an addition within the side setback, located at 1817 Meadow Ridge Road, Unit 6/Lot 21, Buffehr Creek Subdivision, and setting forth details in regard thereto." Should the Planning and Environmental Commission choose to approve this variance request with a condition, the Community Development Department recommends the Commission pass the following condition: "This approval is contingent upon the applicant obtaining Town of Vail design review approval for this proposal." Should the Planning and Environmental Commission choose to approve this variance request, the Community Development Department recommends the Commission makes the following findings: "Based upon a review of Section VII of the Staff's October 11, 2010 memorandum to the Planning and Environmental Commission, and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. The granting of this variance will not constitute a granting of special privilege inconsistent with the limitations on other properties classified in the Low Density Multiple Family District; and 2. The granting of this variance will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. 3. This variance is warranted for the following reasons: 5 a. The strict literal interpretation or enforcement of the specified regulation will result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of Title 12, Zoning Regulations, Vail Town Code. b. There are exceptions or extraordinary circumstances or conditions applicable to the same site of the variance that do not apply generally to other properties in the Low Density Multiple Family District. c. The strict or literal interpretation and enforcement of the specified regulation would deprive the applicant of privileges enjoyed by the owners of other properties in the Low Density Multiple Family District." IX. ATTACHMENTS A. Vicinity Map B. Architectural Plans 6 Attachment A 5 • ,�• `. 3 J. - � f - .-.:\\\ , •x;, F gil ... ..., `y\ • a p k7.' ' i• --' 4%._ ... ACI)6-- .- '-' ' .0,0;k-- ' kCifiiipy... . N -A. lir 51[4 -.!".,:-' • ... .,1.. ilW • � / r rr t`. 'i � ` �' • _ F. • +_ - .• . 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L!S 1000 ._/ 4 �,�oo =I I I hi z V°a m • 2 E V 2f Q w° N N N , 9 TOO OF AL: Department of C o mnnlit)'Development 75 South Frontage Road 1-ad, CO 81657 PH: 970--179-2138 Eli: 970-479-2452 www.vadgov.com September 23, 2010 Town of Vail Planning and Environmental Commission Joseph Staufer 100 East Meadow Drive, #31 Vail, CO 81657 John Martin Martin Manley Architects PO Box 4701 Eagle, CO 81631 Adjacent Property Owners Re: Report to the Planning and Environmental Commission of an administrative action approving a request for a minor amendment to SDD No. 6, Village Inn Plaza, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for modifications to the approved development plans to increase site coverage and reduce the side setback(east side) to facilitate an expanded chimney for a new restaurant, located at 68 East Meadow Drive, Unit 602/ Lot 0, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC100044) Applicant: Joe Staufer, represented by John G. Martin, Architect Planner: Rachel Friede Dear PEC members, Mr. Staufer, Mr. Martin, and adjacent property owners: The purpose of this letter is to inform you that Town of Vail Staff has approved, with conditions, a minor amendment to Special Development District No. 6, Village Inn Plaza. The applicant is proposing the following minor amendments to SDD No. 6, Village Inn Plaza, which will occur at Building Two of Phase III: • Addition of 33 square feet to a chimney and addition of 53 square feet to an approved mechanical room on northeast side of building,which is a 86 square foot addition of site coverage and a reduction of the side setback The proposed chimney expansion is part of a previously approved amendment to the Special Development District. The approved restaurant is currently under construction and will include six, built-in hibachi tables, a sushi bar, a liquor bar, general table seating and a large commercial kitchen. The attached plans, dated September 16, 2010, highlight changes to the approved chimney and mechanical room. The increase in area is caused by the need for access to the rooftop mechanical systems, and the chimneys will now have adjacent enclosed ladder systems for this purpose. Additional plans are on file at the Department of Community Development. There will be subsequent Design Review applications and approvals required to affect the request found in this proposal. 1 Staff finds that approval of this minor amendment request meets the criteria in Section 12-9A-8, Vail Town Code. The amendment does not alter the basic intent and character of Special Development District No. 6, Village Inn Plaza. The proposal calls for a slight increase in site coverage and decrease in setback, but will not alter the character or basic intent of the SDD. The setback reduction will occur eight feet above grade for a chimney. The amendment will continue to be compatible with the neighborhood and other uses. There is no change in the total number of condominiums, no addition in the amount of allowable gross residential floor area, and all exterior changes associated with this proposal shall receive Design Review Board review and approval and subsequent Building Permit review and approval for compliance with all standards and requirements. Staff's approval of this minor special development district amendment will be reported at a public hearing before the Town of Vail Planning and Environmental Commission on Monday, October 11, 2010, at 1:00 p.m. in the Vail Town Council Chambers, located at 75 South Frontage Road. The Planning and Environmental Commission reserves the right to "call up" this staff decision for additional review at this hearing. Pursuant to Section 12-9A-10, Vail Town Code, appeals of staff decisions may be filed by adjacent property owners, owners of property within the special development district, the applicant, Planning and Environmental Commission members or members of the Town Council as outlined in Section 12-3-3, Appeals, Vail Town Code. Should you have any questions, please do not hesitate to contact me at 970-479-2440. 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III -mow fro20,,i; • V+. \ o X s,,k., 0,'� GIS d maaa��w.e,�awe .,,v L ONllld09O V.17V 9L LEE 00'a6e3'LES est.L xoxoe Od ® 101 Z0911Nf1 3nl?JO MOOb3W 1SV3 89 SOdd0 LSI,63E Oa ,.,�a,„,a,�rosea ”"'°""'°""�' Z 13A 11VIO?J3 WWOO-VZV1d NNIS OV11In b3NMO-OOM NOI bW srvouvnaia aoiaaiX3 A 3 l N tl W 1�N 11 N V W -- wm owo �a4w��narad �° sNos��3a� a�.�o ��u a�.�o.3,��. 3. ..LIN 1` _LS32� OOM o�oz 6o .PO y, SD LVD o C. ozw El JIL q w LLusdkil 111 ,E LE z , 44 iik ® aL _I�-1■ I. �a�� III boa o G _— - �I zw '�Illjliv ill al E r X11 11=-1= ' ,'- ki-...i� rII V.'= -4,11 illki - `Lte ; uE!rL .A— r,__ '::, _= ,,,,,, m .__ 1111L_bL' = -111_ ,.. 11111111114it g\ v Ellffli pILi.ilI 7iLmommil. - Elm ET 1 LI = 0141 Gil ;LL;'; E'l'' Lj a L IMr . . INI �I=_ISI— a �� �1I—ISI-_ ;a la �iilIll ' I11iTT1�Ip� o ! KIN ' :' ''I11jl9ljlji: 1 z11 �. pz EE ''i ' e!�i 1q!'10,11;w"i r' 1 --' NIL 11! ''i,! --11 !I'I 'I, I!, I1�!Il ;i :II 11 1!,11!0,, g 11iij111 11 !!1 !'' I 'I 111 11i11li 'i. ,_ 1!! „:„ ,1 „„„!110', l� 1 ,',i,''ii i i1111ii O �W 0 111 1 11 11 ': S'L !11 —I!I- 1, ,. 6 'o 1, NEW z !1 �'�'I® SEH a 1 g ' �I O$ 111 0 0 012:0t 00 41 iik .a t *o �'Ir”= ME i rig?”. 1 FD Isu muu .iIl rII 1, _ 11F— �o 111 ' = aiLtJ = ar1-4°k a ., �� ez�se«,ezffl MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: October 6, 2010 SUBJECT: A request for the review of a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, for a public building and grounds, to allow for the construction of a new structure to replace the Lionshead Parking Structure Auxiliary Building to provide guest related facilities, located at 395 South Frontage Road West/Lot 1, Block 2, Vail Lionshead First Filing, Lot 3, A Resubdivision of Lot 1, Block 1, Vail Lionshead Second Filing, and East Lionshead Circle rights-of-way, and setting forth details in regard thereto. (PEC 100042) Applicant: Town of Vail, represented by Tom Braun Planner: Warren Campbell SUMMARY The applicant, the Town of Vail, is requesting a work session regarding the review of a conditional use permit to facilitate the construction of a new structure to replace the existing "Auxiliary Building" at the southwest corner of the Lionshead Parking Structure along East Lionshead Circle. The proposed structure will contain public restrooms, a waiting area, public information, limited commercial, the Vail Recreation District, and a flexible space for events. As this is a work session the Town Staff has not provided a recommendation on any action regarding this conditional use permit. II. DESCRIPTION OF THE REQUEST The applicant, the Town of Vail, is proposing to construct a new structure to replace the existing Auxiliary Building. The existing Auxiliary Building currently contains the Subway, the Vail Recreation District, and storage. The proposed new structure will contain: • Public restrooms and lockers measuring approximately 1,350 square feet. • Public waiting area of approximately 1,200 square feet. • A guest information area of approximately 200 square feet. • Retail with limited food and beverage of approximately 200 square feet. • Vail Recreation District space of approximately 2,850 square feet. • Multi-purpose community room totaling approximately 1,860 square feet of enclosed space and 600 square feet of exterior patio space. This property is located within the General Use (GU) District. Within the GU District a public building and grounds is identified as a conditional use thus requiring review by the Planning and Environmental Commission. Pursuant to Section 12-9C-5, Development Standards, Vail Town Code, the allowable development standards in the GU District are 1 established by the Planning and Environmental Commission during the review of a conditional use permit application. There are several sustainable design elements that are being considered for incorporation into this project. The thought is the prominence and southerly exposure of this structure will provide for a great opportunity to incorporate green design and products to showcase different technologies. The applicant's written proposal (Attachment A) and the proposed architectural and site plans dated September 27, 2010 (Attachment B) have been attached for reference. Questions to consider at the work session: 1) Does the proposal comply with the recommendations found in the Lionshead Redevelopment Master Plan? 2) Does the Commission feel it is appropriate to waive the seven space additional parking requirement generated by the flexible public space? 3) Does the Commission find the scale, bulk, and mass to be appropriate and compatible with the adjacent structures? 4) Does the Commission have any additional feedback they would like staff and the consultant to consider prior to returning for a final hearing? III. BACKGROUND Throughout the summer of 2010 the Town of Vail Public Works Department has been working with a consultant team to identify the function and cost of various Auxiliary Building replacement programs. This team has been interacting with the public and Town Council in developing the options which the property owner, Town of Vail, wishes to pursue. IV. APPLICABLE PLANNING DOCUMENTS Title 12, Zoning Regulations, Vail Town Code (in part) ARTICLE 12-9C: GENERAL USE DISTRICT Section 12-9C-1: PURPOSE: The general use district is intended to provide sites for public and quasi-public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12-1-2 of this title and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi-public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. 2 Section 12-9C-5: Development Standards: A. Prescribed by Planning and Environmental Commission: In the General Use District, development standards in each of the following categories shall be as prescribed by the planning and environmental commission: 1. Lot area and site dimensions. 2. Setbacks. 3. Building height. 4. Density control. 5. Site coverage. 6. Landscaping and site development. 7. Parking and loading. B. Reviewed by Planning and Environmental Commission: Development standards shall be proposed by the applicant as a part of a conditional use permit application. Site specific development standards shall then be determined by the planning and environmental commission during the review of the conditional use request in accordance with the provisions of chapter 16 of this title. CHAPTER 12-16: CONDITIONAL USES PERMITS (in part) Section 12-16-1: Purpose; Limitations: In order to provide the flexibility necessary to achieve the objectives of this title, specified uses are permitted in certain districts subject to the granting of a conditional use permit. Because of their unusual or special characteristics, conditional uses require review so that they may be located properly with respect to the purposes of this title and with respect to their effects on surrounding properties. The review process prescribed in this chapter is intended to assure compatibility and harmonious development between conditional uses and surrounding properties in the Town at large. Uses listed as conditional uses in the various districts may be permitted subject to such conditions and limitations as the Town may prescribe to insure that the location and operation of the conditional uses will be in accordance with the development objectives of the Town and will not be detrimental to other uses or properties. Where conditions cannot be devised, to achieve these objectives, applications for conditional use permits shall be denied. Lionshead Redevelopment Master Plan Chapter 4: Master Plan Recommendations— Overall Study Area 4.9.4.1 South Face of the Lionshead Parking Structure The south face of the Lionshead parking structure was identified by the Lionshead master planning team, the public input "wish list" process, and the Vail Tomorrow process as a potential location for housing. Depending on building height, this location could support two to three levels of housing located above a ground floor level of retail and commercial space. Several planning issues are associated with this site. First, because the structure will front the East Lionshead Circle pedestrian corridor, the architectural quality and relationship to the street and pedestrian environment will be very important. Strict standards of unit upkeep will have to be enforced. Second, any housing units at this location will be required to park in the Lionshead parking structure, but unit size and 3 location should allow the parking ratio to be lower than that of a typical one or two bedroom unit. Third, it is recommended that the height of this potential development be limited so that mountain views from the top deck of the parking structure are not blocked. Lastly, the structural issues relating to an additional parking deck should be coordinated with any south face development scenario. Chapter 5: Detailed Plan Recommendations 5.2 South Face of the Lionshead Parking Structure The linear strip of land on the south face of the Lionshead parking structure (see figure 5-1) should be considered for the development of retail and office space on the ground level and housing for locals on the upper levels (see figure 6-6). The planning objectives of this potential development are threefold. First, it would energize and visually upgrade East Lionshead Circle by enhancing pedestrian activity on the street. Second, it creates the potential for a locally accessible retail environment. The Town of Vail should consider retaining ownership of the ground level retail/office space and making it available to local entrepreneurs and businesses, much in the same way that deed restricted locals housing is provided in the Vail Commons. Finally, this site presents an opportunity to locate locals/employee housing conveniently adjacent to the Lionshead pedestrian core. Retail back doors and entrances to the residential units in the new development will be accessed from the parking structure, and any private parking associated with these uses will be in the parking structure. Some of the building's service and delivery needs may handled interior to the parking structure, but most will be accommodated in the facility proposed on the west end of the parking structure. East Lionshead Circle would only be used in short-term overflow situations. Because of the narrow depth and small square footage of the commercial space, it is not anticipated that it will generate the need for larger delivery trucks. Because the garage is a non-mechanical self-ventilating structure, any new vertical development must be offset a minimum of ten feet from the face of the existing structure. The effect of adjacent development on the ventilation of the parking structure must be thoroughly evaluated. 4 VAIL PUBLIC LIBIARY DOBSON ICE ARENA 1 I IJTLA[DEVELOPMENT ON SOLTH FACE OF STRUCTURE r Z..i:::: y.n4 :-v. a ry, ey 4 �' i io _ . G `it fir. ,� f • J-"'L Lfs, : �..� r a. F r- ti as - — + Ar-L,___ ' j 1 { t . � 'ate: "~� ___ _ � ti � L .'z -• t ft -. 1M lir 1.1604 %.,Ne:-. .. 4e. VMB 4.44 .. itis tL4 _ t__— w._ _ 1. `"` L.IDNSHEAD PARKING ( • r �3 --n). ! M litL . ., ;- :. . I ill,...-11 ' ''' - ir: is/ 16,.................. .... - •r.ti ' 4. 1w L'''. Li"`a..sti,a 4t, . tri_%Ai,.• ".- .b'''z4'..4- 4. PC'1'iVNT1AI_CV1C'1FT1� R COMPONENTCONNECTION BETWEEN DOBSUN ICE ARENA Iii / ANDPOTENTIAL CIVIC CENTER COMPONENT VAIL INTERNATIONAL EAST L.IONSHEA.D PEDESTRIAN PORTAL *loam S-i-rail Chvle:Center and Ecri LiotsAcad 5 ry71131r1.52 amm a RI:r.'• .' r i 1 1 Ira.",i7 V k s , \ y (f I _ • - fit---L! — I ill n !� s.•' lei ti ib?w�YEhf0 Ii�11YN = le Tr • 14 ..,:," 1 i .lipi i • 4a ; - - i( I - J ,t r4 Jt1i4 I— ibz:Cf tftp LJ�IrMlw rw,l�nJ bin i,►Inr�,rn al STA t vi7nnhw R•J.r iuivnlvxrmsrnn1mmP U711hIlWY.'JIISTIMIti WM 4 If EMT r1ON Ii61�U1�*rw.mirr 7Jl.[ �AI1 Prirrilit IIC'NSIIEAD REIEVEICIPMEN1 ifill i fiASTifall D •U.4a'!ai Srigair altja a JI i : i t i r L 1i MINIM ma.uar V. SITE ANALYSIS The site specific development standards of the General Use District are not quantified by the Town's Zoning Regulations, but are instead prescribed by the Planning and Environmental Commission during the review of a conditional use permit application. Address: 395 South Frontage Road West Legal Description: Lot 1, Block 2, Vail Lionshead First Filing, Lot 3, A Resubdivision of Lot 1, Block 1, Vail Lionshead Second Filing, and part of the East Lionshead Circle rights-of-way Zoning: General use District Land Use Plan Designation: Lionshead Master Plan Current Land Use: Public Parking Lot Size: 283,532 sq.ft. (6.509 acres) 6 Development Standard Allowed/Required Existing Proposed Setbacks (min): Front (North): per PEC 7 ft. No Change. Rear (South): per PEC 0 ft. No Change Side (West): per PEC 30 ft. No Change Side (East): per PEC 180 ft. No Change Building Height (max) per PEC 33 ft. 46 feet 4 inches Site coverage (max.): per PEC 132,058 s.f. (46.6%) 132,058 s.f. (46.6%) Landscape area (min) per PEC 46,730 s.f. (16.5%) 46,730 s.f. (16.5%) Parking per PEC 1,112 structured No Change* *There are seven parking spaces which are required for this development that the applicant is requesting the Commission determine are not required to be constructed. VI. SURROUNDING LAND USES AND ZONING Existing Use Zoning District North: CDOT I-70/HWY 6 Right-of-Way NA South: Multi-Family Residential Lionshead Mixed-Use 1 (LMU-1) East: Multi-Family and Public Use LMU-1 and GU West: Multi-Family Residential LMU-1 VII. CONDITIONAL USE PERMIT REVIEW CRITERIA Before acting on a conditional use permit application, the Planning and Environmental Commission shall consider the following criteria. As this is a work session staff has not prepared responses to these criteria. In conjunction with the final review staff will prepare written responses to these criteria. 1. Relationship and impact of the use on the development objectives of the Town. 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. VIII. CONDITIONAL USE PERMIT STAFF RECOMMENDATION The Community Development Department requests the Planning and Environmental Commission tables this request for a conditional use permit to its October 25, 2010, public hearing 7 IX. ATTACHMENTS A. Written request from applicant dated September 27, 2010 B. Site plan and architectural plans dated September 27, 2010 8 LIONSHEAD TRANSIT PROJECT Auxiliary Building/Conditional Use Permit September 27, 2010 Background on Project Growth and redevelopment in the Lionshead area has been significant in the past few years. In response to this growth an expansion of existing transit facilities will be necessary. In 2009 the Town of Vail initiated the Lionshead Transit Station project in order to develop plans for improving transit and transit related services in the Lionshead area. While this study addressed a number of transit, transit related functions (skier drop-off, loading, hotel shuttles, charter buses, etc.), and other related master plan goals (inviting portals, pedestrian experience, etc.), the focus of this effort was to define a solution for establishing a central transit station within the Lionshead area. A"model" for a central station is the transportation center in Vail Village. By way of comparison, transit operations in Lionshead are dispersed throughout the area and lacking the efficiency's of the Vail Village center. Transit station facilities necessary to accommodate in-town shuttles, local buses and ECO buses were assessed base on both near term and long term needs. It was determined that over the near term between 9 and 11 bus bays will be needed and that in the long term up to 12 to 14 bus bays could be necessary (Lionshead Transit Study, LSC 2009). Given the existing"built condition" of Lionshead there are no perfect solutions for a transit station from either the standpoint of location or cost. For these and other reasons a phased approach has been taken toward implementing transit station and related improvements in Lionshead. This Conditional Use Permit addresses the second of a three phase project as more specifically described below. Project Components and Project Phasing Six major improvements have been identified by the 2009 Lionshead Transit Station project. These improvements have been divided into three phases. Phase I Improvements • A 4-bay Regional (ECO)Bus Stop a the Lionshead Parking Structure (along the South Frontage Road) • Skier Drop-off facility in the southwest corner of the Lionshead Parking Structure • A left-turn lane on East Lionshead Circle at the Frontage Road intersection. These improvements were approved this past spring and are currently under construction. Lionshead Transit/Auxiliary Building CUP 1 September 27,2010 Phase II Improvements • Redevelopment of the Auxiliary Building at the southwest corner of the Lionshead Parking Structure This CUP application pertains to the Phase II improvements. Phase III Improvements • Landscape/streetscape improvements at the east entry to Lionshead (south side of East Lionshead Circle) • Streetscape improvements to the existing bus stop at Concert Hall Plaza Funding for Phase III has been allocated however detailed design work on Phase III has not been initiated. While a formal schedule has not yet been approved by the Town Council, it is anticipated that Phase III Improvements will be done in 2012, Description of this CUP Request Phase II of the Lionshead Transit Project involves replacement of the existing Auxiliary Building. The primary reasons for the replacement of this existing building are to: • Introduce new uses into this key public space - specifically improved public restrooms, guest/visitor/information services, an informal public "living room", public lockers and a multi-purpose community room; • Replace an obsolete building with a building that is designed more in keeping with the goals of the Lionshead Re-Development Master Plan. • "Finish" the north side of Lionshead Circle as a part of the comprehensive redevelopment of this important entry into Lionshead. The Lionshead Parking Structure is zoned General Use (GU). The GU District is intended to provide sites for public and quasi-public uses and most uses in the District are allowed subject to approval of a condition use permit. The uses contemplated for the Auxiliary Building fall into two related Conditional Uses permissible in the GU zone district: 1) Public and quasi-public indoor community facilities, and 2) Public tourist/guest service related facilities. The following is a more detailed description of the uses proposed for the Auxiliary Building: Lionshead Transit/Auxiliary Building CUP 2 September 27,2010 Public Restrooms and Lockers Existing lockers and public restrooms are woefully insufficient. New restrooms will be located on both the 1st and 3rd floors and will total approximately 1,000 sq. ft. Public lockers will be located on the 1st floor and will be approximately 350 sq. ft. The Guest Waiting area, or the "Living Room" Approximately 1,200 sq. ft. of the 1st floor will be an informal sitting/waiting area. This space will "anchor" the information/concierge area and the small "transit amenity retail" area. This space is intended to provide a comfortable sitting area for guests to lounge, a convenient meeting/rendezvous location or a place to wait for a bus while indoors. Guest Information A guest information/concierge desk is expected to be an important element of the new building. The exact program for this use has not yet been determined, nor has this facilities relationship with the existing Lionshead Information Booth or the Vail Village Info Center been established. However at this stage the space is being designed to be flexible so as to accommodate a variety of specific functions. Retail A small "transit amenity retail" area of approximately 200 sq. ft. is planned for the 1st level of the building. It is expected that this area will provide sundry-type retail sales and some limited food/beverage goods. Vail Recreation District The new VRD space will replace existing facilities and programs in new space on the 2nd floor that will encompass approximately 2,850 sq. ft. It is anticipated that Imagination Station and Camp Eco-Fun, alone with support offices will occupy this space. Multi-purpose Community Room The community room evolved out of the Town Council's desire for a space that could accommodate community functions and events. It is envisioned that the space will be used for community meetings, receptions, art exhibits, special events, etc. Interior space is approximately 1,600 sq. ft. along with approximately 260 sq. ft. of panty space and 600 sq. ft. of outdoor deck space. The Community room is located on the entire 3rd floor of the building. CUP Criteria The following criteria are to be used by the PEC in the review of a Conditional Use Permit request: Describe the precise nature of the proposed use and the measures proposed to make the proposed use compatible with other properties in the vicinity. Lionshead Transit/Auxiliary Building CUP 3 September 27,2010 The"precise nature of the proposed use" is described above. With the exception of the Community Room all proposed uses have been taking place in the existing building for many years. As such the uses compatibility with the surrounding neighborhood has been established. The relationship and impact of the proposed use on the development objectives of the Town. The the "public purpose uses" proposed for the building are intended to serve both guests and locals. Collectively these uses will serve to bring people together in one location, resulting in the interaction of people and activity at this key portal to Lionshead. Coupled with the greatly improved design of the building, this proposal is very much in keeping with the development objectives of the town. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, park and recreation facilities, and other public facilities and public facility needs. Proposed improvements will have a number of direct positive impacts on the factors mentioned above. The 1st level of the building will provide amenities to the public and specifically to transit users. The new community room will provide an important space for public functions. The Auxiliary Building is located immediately adjacent to the Lionshead Parking Structure and the new building will have an affect on these existing parking facilities. A parking assessment of the proposed building is as follows: o VRD —this space replaces existing uses and is a"wash" - no new parking demand o Bathrooms/lockers/Info Guest Services—these uses are accessory to the parking structure—no new parking demand. o Transit amenity retail—the seating area of the existing Subway space is roughly 600 sq. ft. resulting in an existing parking requirement of 2.4 spaces (1 space per 250 sq. ft.). The transit amenity retail area is approximately 200 sq. ft, or .8 spaces—net reduction of 1.6 spaces. o Community Space—for parking purposes this space would be classified as a "meeting room" which requires one space per 165 sq. ft. of seating area. This space would have an "effective seating area" of approximately 1,400 sq. ft. and a parking requirement of 8.44 spaces. The parking requirement for the new Auxiliary Building is 6.84 spaces. Improvements to pedestrian circulation into and out of the Auxiliary Building necessitate the removal of 6 additional spaces within the existing parking structure. Lionshead Transit/Auxiliary Building CUP 4 September 27,2010 The modest impact to existing parking is seen as a small trade-off for the dramatic improvements being made to transit operations, guest services and the overall entry experience to Lionshead. The Town Council recently approved the sale of bonds for this and other projects, one of which is to convert the charter bus parking lot at the east end of the Lionshead Structure to parking. These 60 spaces would more than off-set the parking requirement from the new Auxiliary Building. The effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from streets and parking areas. The proposed use will have no adverse affects on the factors listed above. Pedestrian circulation will be improved by the introduction of elevators at the southwest corner of the building. The effect upon the character of the area in which the proposed use is located, including the scale and bulk of the proposed use in relation to surrounding uses. The new building will replace an existing building that can best be described as awkward. 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Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT David Viele Tyler Schneidman John Rediker Bill Pierce Luke Cartin Henry Pratt Michael Kurz 30 minutes 1. A request for the review of a conditional use permit pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, to allow for the construction of active outdoor recreation areas, facilities, and uses (lightning shelter), generally located at the #3 green of the Vail Golf Course/Tract E, Vail Village Filing 7; and setting forth details in regard thereto. (PEC100044) Applicant: Vail Recreation District, represented by Scott O'Connell Planner: Bill Gibson ACTION: Approved MOTION: Kurz SECOND: Cartin VOTE: 3-1-1 (Viele opposed, Pratt recused) Henry Pratt recused himself due to a conflict of interest. Bill Gibson made a presentation per the Staff memorandum. Scott O'Connell of the Vail Recreation District made a brief presentation regarding the project and noted that the efforts the VRD has made to work with the adjacent homeowners including the proposed removal of the shelters walls. Commissioner Kurz asked O'Connell how the proposed lightning shelter locations were selected and noted that similar shelters are common at many golf courses. O'Connell responded that lightening is a significant concern for guest safety and as a result, lightening shelters are an important improvement to the course. He noted that several alternative locations were considered for the lightning shelter. Mike Ortiz, Executive Director of the VRD, added that there are over 25,000 rounds of golf are annually played at the Vail Golf Course and lightening shelters would improve player safety. The VRD will be proposing additional future lighting shelter sites based upon the recommendation of the golf course architect. Commissioner Rediker asked if architectural changes based upon neighbor concerns would result in changes to the size of the shelter. O'Connell responded that the shelters would be reduced in size from 18'x18' to 16'x16'. Commissioner Cartin asked if there are utilities, lighting and other aspects to the shelters. O'Connell responded that there are no utilities or lights associated with the structure. Page 1 Ned Gwathmey, representing adjacent property owners Johnson and McIntyre, stated that the proposed shelter will be visible and closely located to the neighbor's homes. He noted that the proposed shelter will create an attractive nuisance that could be used for other purposes than shelter from lightning. They requested that the VRD pursue an alternate location such as one closer to the Hole#3 tee box or elsewhere. Bill McIntyre, neighbor on Hornsilver Circle, stated that he has lived in this location for a long time and has a great relationship with the VRD. He stated the shelter will create a nuisance due to its proximity to his house and to the road. He said alternative locations including the tee box at Hole#3 or on the other side of the road at Hole#4 would be more appropriate. He stated he is not against the concept of lightning shelters, but hopes for a better location. Jim Weir, of Sherman and Howard, LLC, is a representative of the Mclntyres and the Johnsons. He stated that the shelter should be located in a place that minimizes impacts to neighbors. Ned Gwathmey stated that he lives on the Arrowhead Golf Course at the Country Club of the Rockies. He said lightening shelters at that course are far from homes. He then distributed an email from Scott O'Connell outlining changes to the shelter design. Commissioner Kurz asked Scott O'Connell about the potential nuisance issue at other shelters and this shelter. O'Connell responded that he met with the Vail Police to discuss potential issues with this type of shelter. He stated that Vail Police although Vail Police do not have current issues with criminal behavior in this area, they would monitor the proposed shelter, Commissioner Rediker asked what considerations were given to move the structure to other locations, such as the Hole#3 hole tee box or Hole#4. O'Connell stated that there were three alternate locations that were studied. He said that placing the structure near the tee boxes would eliminate much needed tee box area. He said other areas did not provide ADA access without adding new elements such as ramps. He also stated the VRD looked at the area west of the#3 tee box, but this area was eliminated as an option since the shelter would not be apparent to passing golfers. Locations at#4 were eliminated because potential locations since the structure would be in the range of play. He stated that there are more homeowners impacted with structure at Hole#4. He stated that guest safety is the number one concern of the VRD. Commissioner Rediker asked if opening up the structure would reduce effectiveness of the shelter for guests. O'Connell responded that while guests might get rained on, they would be protected from lightening with an open shelter. Commissioner Viele asked where other shelters were located. He stated that there could be other locations further from the road that would better protect people while not attracting kids. He suggested a location near Hole#8. O'Connell responded that any location on Hole#8 would be in play and would disrupt the ease of golfing on the adjacent holes. Ortiz added that the average age of Vail Golf Course golfers is 55 and easy access and ADA compliance are important. Page 2 Commissioner Viele asked what percent of golfers are driving carts. Ortiz responded that approximately 40% of golfers are driving carts. Ned Gwathmey added that the proposed lightning shelter could be moved to a different hole. Ortiz responded that the key to a useful lightning shelter is visibility for golfers. He said kids who are partying are going to go where they are not visible and not in this shelter near the road. Commissioner Kurz commented that he understands the concerns of the neighbors, but any improper activities could quickly be resolved with a single phone call to the VRD or police. He noted that the VRD had done great due diligence on this proposal. 20 minutes 2. A request for review of a variance from Section 12-6F-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for an addition within the side setback, located at 1817 Meadow Ridge Road, Unit 6/Lot 21, Buffehr Creek Subdivision, and setting forth details in regard thereto. (PEC100040) Applicant: Robert Boymer Planner: Rachel Friede ACTION: Tabled to October 11, 2010 MOTION: Kurz SECOND: Pratt VOTE: 5-0-0 30 minutes 3. A report to the Planning and Environmental Commission on an administrative determination, pursuant to 12-3-3(A), Administrative Actions, Vail Town Code, regarding the ability of a property owner to establish a development site comprised of multiple lots of record, portions of a lot of record, a combination of lots of record or portions thereof, or a parcel of land described by metes and bounds, without the review of a subdivision pursuant to the provisions of Title 13, Subdivision Regulations, Vail Town Code. Applicant: Town of Vail Planner: Warren Campbell ACTION: MOTION: SECOND: VOTE: Warren Campbell made a presentation per the Staff memorandum. Mery Lapin stated that he does not want to replat the property so that it is easy for the heirs to his estate to build two new homes on the properties instead of having to subdivide the properties in the future. The proposed configuration of the duplex would allow one half of the duplex to remain while another structure could be built on the other lot with both complying with setbacks. Warren Campbell stated that the proposal has not been reviewed by the Design Review Board. Mr. Lapin added that the project would remove minimal trees. Commissioner Rediker stated his concern that this type of approval of combining platted lots into a development site does not take into account the future impacts. He asked if Staff or the Town Attorney have looked into long-term impacts. Warren Campbell stated that staff has looked at long term impacts and the Town Attorney has participated in these discussions. He said the main concern of staff is how this potentially Page 3 changes the neighborhood. He said the Design Review Board could use the criteria to deny a structure of this size due to any negative effects on the neighborhood. Commissioner Pratt asked how setbacks could be ignored from a zoning perspective as the structure would cross a shared platted property line. Warren Campbell noted that in some cases, development sites have been established to create setbacks on the perimeter of the combined properties. Commissioner Viele stated that the applicant would be giving up a lot of development potential and this could offset the setback requirement. Warren Campbell stated that a variance would be difficult to support due to a lack of hardship. Commissioner Pratt asked what mechanism allows the Town to vacate the setbacks. Warren Campbell stated that the conglomeration of parcels is administrative and establishes the new "development site". Commissioner Pratt asked if this allows staff to supersede a platted property line. Commissioner Kurz stated that this process would allow property owners to create their own development sites. He asked if this is strong enough of a process to allow combining lots. Commissioner Rediker stated his concern regarding creating de facto legislation through this determination. Mery Lapin said he wanted to keep the property line for estate planning purposes and to keep the two lots. Commissioner Cartin asked if this type of determination could be limited to a certain district or overall lot size. Warren Campbell stated that any type of limitation to this determination should be codified by creation of new regulations. Commissioner Pratt stated that he doesn't have anything against the proposed design or concept, but he couldn't justify the elimination of setbacks. Commissioner Kurz stated that there are holes in the Vail Town Code that perhaps should be addressed for procedural purposes. Mery Lapin stated that he loses development potential by combining the lots. Commissioner Kurz stated that reduction in GRFA is positive. Warren Campbell stated that there are two options- call up the administrative determination or confirm staff's administrative determination. Commissioner Rediker asked if the PEC could approve a variance versus a blanket approval of creation of development sites. Page 4 Warren Campbell asked Matthew Mire, Town Attorney, if lot lines could be reinstated after a structure would be removed. Matt Mire, Esq. responded that a resubdivision would need to occur, although he said other attorneys could have another opinion. Commissioner Pratt asked what mechanism allows the vacation of setbacks. Warren Campbell stated that all other examples have plat notes that state a development site has been established. Matt Mire, Esq. added that a combination of properties could occur by a property owner to create a site. Warren Campbell said that if the PEC wants to discuss this to a greater degree, the item needs to be called up. Commissioner Rediker asked what finding #1 in the memorandum means. Matt Mire added that this process to combine lots for the purpose of creating a development site are within the regulations of Titles 12 and 13. The Planning and Environmental Commission choose to affirm staff's administrative determination. 30 minutes 4. A request for a recommendation to the Vail Town Council on prescribed regulation amendments to Title 11, Sign Regulations, Vail Town Code, pursuant to Section 11-3-3, Prescribed Regulations Amendment, Vail Town Code, to establish regulations for ski yard base area signage, and setting forth details in regard thereto. (PEC100041) Applicant: Town of Vail Planner: Rachel Friede ACTION: Recommendation of approval MOTION: Kurz SECOND: Pratt VOTE: 4-0-1 (Cartin recused) Commissioner Cartin recused himself due to a conflict of interest. Rachel Friede made a presentation per the staff memorandum. Commissioner Kurz stated that what was being proposed was appropriate for the ski yards. Commissioner Rediker inquired as to seasonal and restaurant advertising in the ski yard. Commissioners Viele and Pratt expressed their support. 5 minutes 5. A request for the review of a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, for a public building and grounds, to allow for the construction of a new structure to replace the Lionshead Parking Structure Auxiliary Building to provide guest related facilities, located at 395 South Frontage Road West/Lot 1, Block 2, Vail Lionshead First Filing, Lot 3, A Resubdivision of Lot 1, Block 1, Vail Lionshead Second Filing, and East Lionshead Circle rights-of-way, and setting forth details in regard thereto. (PEC100042) Applicant: Town of Vail, represented by Tom Braun Page 5 Planner: Warren Campbell ACTION: Tabled to October 11, 2010 MOTION: Kurz SECOND: Pratt VOTE: 5-0-0 5 minutes 6. A request for final review of conditional use permits, pursuant to Section 12-71-5, Conditional Uses: Generally (On All Levels Of A Building Or Outside Of A Building), Vail Town Code, to allow for the development of a public or private parking lot (parking structure); a vehicle maintenance, service, repair, storage, and fueling facility; a ski lift and tow (gondola), within "Ever Vail" (West Lionshead), located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West right-of-way/Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080063) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Tabled to November 8, 2010 MOTION: Kurz SECOND: Pratt VOTE: 5-0-0 5 minutes 7. A request for a final recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of properties from Arterial Business District and unzoned South Frontage Road West right-of-way which is not zoned to Lionshead Mixed Use-2, properties known as "Ever Vail" (West Lionshead), located at 953 and 1031 South Frontage Road West and South Frontage Road West right-of-way, (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080061) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Tabled to November 8, 2010 MOTION: Kurz SECOND: Pratt VOTE: 5-0-0 5 minutes 8. A request for a final review of a variance from 12-71-14, Site Coverage, Vail Town Code, pursuant to Chapter 12-17, Variances, to allow for additional site coverage below grade, within "Ever Vail" (West Lionshead), located at 934 (BP Site), 953 (Vail Professional Building), 1031 (Cascade Crossing) S. Frontage Road / Unplatted; 862 (VR Maintenance Shop) and 923 (Holy Cross Lot) S. Frontage Road / Tracts A and B, S. Frontage Road Subdivision; 1000 (Glen Lyon Office Building) S. Frontage Road / Lot 54, Glen Lyon Subdivision (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC090035) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Tabled to November 8, 2010 MOTION: Kurz SECOND: Pratt VOTE: 5-0-0 5 minutes 9. A request for a final recommendation to the Vail Town Council for a proposed major amendment to Special Development District No. 4, Cascade Village, pursuant to Article 12-9A, Special Development District, Vail Town Code, to allow for the removal of the Glen Lyon Commercial Site, Development Area D, (Glen Lyon Office Building) from the District for incorporation into the properties known as "Ever Vail" (West Lionshead), located at 1000 S. Frontage Road West/Lot 54 Glen Lyon Subdivision, and setting forth details in regard thereto. (PEC090036) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Tabled to November 8, 2010 MOTION: Kurz SECOND: Pratt VOTE: 5-0-0 5 minutes Page 6 10. A request for a work session on a major exterior alteration, pursuant to Section 12-71-7, Exterior Alterations or Modifications, Vail Town Code, to allow for the redevelopment of the area known as "Ever Vail" (West Lionshead), with multiple mixed-use structures including but not limited to, multiple-family dwelling units, fractional fee units, accommodation units, employee housing units, office, and commercial/retail uses, located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West right-of-way/Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080064) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Tabled to November 8, 2010 MOTION: Kurz SECOND: Pratt VOTE: 5-0-0 5 minutes 11. A request for an amendment to an Approved Development Plan, pursuant to Section 12-61-11, Development Plan Required, Housing Zone District, Vail Town Code, to allow for revisions to the required landscape plan and geologic hazard mitigation plan for the redevelopment of the easternmost 5.24 acres of the Timber Ridge Village Apartments; and a request for the review of a variance, from Section 14-5-1, Minimum Standards, Parking Lot and Parking Structure Design Standards for All Uses, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for a crossover drive aisle width of less than thirty-feet (30') within the required parking structure, located at 1280 North Frontage Road/Lots 1-5, Block C, Lions Ridge Subdivision Filing 1,and setting forth details in regard thereto. (PEC100018/PEC100019) Applicant: Vail Timber Ridge L.L.C. Planner: George Ruther ACTION: Tabled to November 8, 2010 MOTION: Kurz SECOND: Pratt VOTE: 5-0-0 5 minutes 12. A request for a final recommendation to the Vail Town Council for prescribed regulations amendments to Title 12, Zoning Regulations and Title 14, Development Standards, Vail Town Code, pursuant to Section 12-3-7, Amendment, Vail Town Code, to provide regulations that will implement sustainable building and planning standards, and setting forth details in regard thereto. (PEC090028) Applicant: Town of Vail Planner: Rachel Friede ACTION: Tabled to November 22, 2010 MOTION: Kurz SECOND: Pratt VOTE: 5-0-0 5 minutes 13. A request for the review of a conditional use permit pursuant to Section 12-6H-3, Conditional Uses, Vail Town Code, to allow for a private parking structure (the seasonal leasing of existing private parking spaces), located at 434 South Frontage Road (Lunar Vail)/Lot 1, Resubdivision of a part of Tract D, Vail Village 5t" Filing, and setting forth details in regard thereto. (PEC100043) Applicant: Vail Mountain View Residences on Gore Creek, represented by Jack Hunn Planner: Bill Gibson ACTION: Withdrawn 14. Approval of September 13, 2010 minutes MOTION: Kurz SECOND: Pratt VOTE: 5-0-0 15. Information Update 16. Adjournment MOTION: Kurz SECOND: Pratt VOTE: 4-0-0 Page 7 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published September 24, 2010, in the Vail Daily. Page 8 Ad Name: 5612297A THIS ITEM MAY AFFECT YOUR PROPERTY PUBLIC NOTICE Customer: TOWN OF VAIL/PLAN DEPT/COMM NOTICE IS HEREBY GIVEN that the Planning and Your account number is: 1023233 Environmental Commission of the Town of Vail will hold a public hearing in accordance with section 12-3-6,Vail Town Code,on October 11,2010,at 1:00 pm in the Town of Vail Municipal Building,in PROOF OF PUBLICATION consideration of: Report to the Planning and Environmental Com- mission of an administrative action approving a re- STATE OF COLORADO } quest for a minor amendment to SDD No.6,Vil- lage Inn Plaza, pursuant to Section 12-9A-10, aasa Amendment Procedures,Vail Town Code,to allow }SS. for modifications to the approved development plans to increase site coverage and reduce the COUNTY OF EAGLE } side setback(east side)to facilitate expanded an expanded chimney for a new restaurant,located at 68 East Meadow Drive,Unit 602/Lot 0,Block 50, Vail Village Filing 1,and setting forth details in re- I, Don Rogers, do solemnlyswear that I am a qualified gard thereto.(PEC100044) g Applicant: Joe Staufer,represented by John G. Martin,Architect representative ofthe Vail Daily.That the same Daily newspaper Planner: Rachel Friede printed, in whole or in part and published in the County The applications and information about the propos- als are available for public inspection during office of Eagle, State of Colorado, and has a general circulation hours at the Town of Vail Community Develop- ment Department,75 South Frontage Road. The therein;that said newspaper has been published continuously public is invited to attend project orientation and the site visits that precede the public hearing in the and uninterru tedl in County Eagle fora period of Town of Vail Community Development Department. p Y saidofg Please call 970-479-2138 for additional informa- more than fifty-two consecutive weeks next prior to the first tion. Sign language interpretation is available upon re- publication of the annexed legal notice or advertisement and quest, with 24-hour notification. Please call 970-479-2356,Telephone for the Hearing Im- that said newspaper has published the requested legal notice paired,for information. and advertisement as requested. Published September 24,2010,in the Vail Daily. (5612297) The Vail Daily is an accepted legal advertising medium, only for jurisdictions operating under Colorado's Home Rule provision. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of 1 consecutive insertions; and that the first publication of said notice was in the issue of said newspaper dated 9/24/2010 and that the last publication of said notice was dated 9/24/2010 in the issue of said newspaper. In witness whereof, I have here unto set my hand this day, 10/01/2010. General Manager/Publisher/Editor Vail Daily Subscribed and sworn to before me,a notary public in and for the County of Eagle, State of Colorado this day 10/01/2010. C;471,12144.. 9 .),14.44it Pamela J. Schultz,Notary Public My Commission expires: November 1,2011 PAMELA J SCHULTZ Notary Public State of Colorado Ad Name: 5677998A PLANNING AND ENVIRONMENTAL COMMISSION Customer: TOWN OF VAIL/PLAN DEPT/COMM Octobe0r0�1,2010 1: m Your account number is: 1023233 TOWN COUNCIL CHAMBERS /PUBLIC WELCOME 75 S.Frontage Road-Vail,Colorado,81657 PROOF OF PUBLICATION MEMBERS PRESENT MEMBERS ABSENT Eagle River Watershed Council Presentation -Me- STATE OF COLORADO } lissa Macdonald 30 minutes ISS. Site Visits: 1.Boymer Residence-1817 Meadow Ridge Road COUNTY OF EAGLE } 2.Lionshead Transit Center-395 South Frontage Road 20 minutes 1.A request for review of a variance from Section I, Don Rogers, do solemnlyswear that I am aqualified 12-6F-6,Setbacks,Vail Town Code,pursuant to g Chapter 12-17,Variances,Vail Town Code,to al- low for an addition within the side setback,located representative ofthe Vail Daily.That the same Daily newspaper at 1817 Meadow Ridge Road,Unit 6/Lot 21,Buffe- hr Creek Subdivision,and setting forth details in printed, in whole or in part and published in the County regard thereto. (PEC100040) Applicant: Robert Boymer of Eagle, State of Colorado, and has a general circulation Planner: Rachel Friede ACTION: therein;that said newspaper has been published continuously MOTION:SECOND:VOTE: 30 minutes and uninterruptedly in said Countyof Eagle foraperiod of 2.Report to the Planning and Environmental Com- mission p Yg of an administrative action approving a re- quest for a minor amendment to SDD No.6,Vil- more than fifty-two consecutive weeks next prior to the first lage Inn Plaza, pursuant to Section 12-9A-10, Amendment Procedures,Vail Town Code,to allow publication of the annexed legal notice or advertisement and for modifications to the approved development plans to increase site coverage and reduce the that said newspaper has published the requested legal notice side setback(east side)to facilitate expanded an expanded chimney for a new restaurant,located at and advertisement as requested. 68 East Meadow Drive,Unit 602/Lot 0,Block 5D, �l Vail Village Filing 1,and setting forth details in re- gard thereto.(PEC100044) Applicant: Joe Staufer,represented by John G. Martin,Architect The Vail Daily is an accepted legal advertising medium, Planner: Rachel Friede only for jurisdictions operating under Colorado's Home MOTION:SECOND:VOTE: 75 minutes Rule provision. 3.A request for the review of a conditional use permit,pursuant to Section 12-9C-3,Conditional Uses,Vail Town Code,for a public building and grounds,to allow for the construction of a new That the annexed legal notice or advertisement was structure to replaceBthe Lionsheadpride esPat g relatedSua- g lure Auxiliary Building to provide guest fa- cilities, located at 395 South Frontage Road published in the regular and entire issue of every West/Lot 1,Block 2,Vail Lionshead First Filing,Lot 3,A Resubdivision of Lot 1,Block 1,Vail Lions- number of said daily newspaper for the period of 1 head Second Filing,and East Lionshead Circle rights-of-way,and setting forth details in regard consecutive insertions; and that the first publication of said thereto. (PEC100042) Applicant: Town of Vail, represented by Tom notice was in the issue of said newspaper dated 10/8/2010 and Braun Planner: Warren Campbell that the lastublication of said notice was dated 10/8/2010 in ACTION: P MOTION:SECOND:VOTE: the issue of said newspaper. 4.Approval of September 27,2010 minutes MOTION:SECOND:VOTE: 5.Information Update In witness whereof, I have here unto set my hand this day, 6.Adjournment 10/19/2010. MOTION:SECOND:VOTE: The applications and information about the propos- als are available for public inspection during regular office hours at the Town of Vail Community Devel- opment,iy Department,75 South Frontage Road. "' The public is invited to attend the project orienta- tion and the site visits that precede the public hearing in the Town of Vail Community Develop- General Manager/Publisher/Editor ment Department. Please call(970)479-2138 for additional Vail Daily information. Subscribed and sworn to before me,a notarypublic in and for Sign language interpretation is available upon re- quest with 24-hour notification. Please call(970) the County of Eagle, State of Colorado this day 10/19/2010. 79-23tionTelephone for the Hearing Impaired,for infCommunity Development Department Published October 8, 2010, in the Vail Daily. C;471,12.&‘. 9 .),14.44it (5677998) Pamela J. Schultz,Notary Public My Commission expires: November 1,2011 PAMELA J SCHULTZ Notary Public State of Colorado