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HomeMy WebLinkAbout2012-0910 PECrowx of va PLANNING AND ENVIRONMENTAL COMMISSION September 10, 2012 1:OOpm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 **Order and times of agenda items are subject to change** 90 minutes 1. A request for the review of conditional use permits, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, for a healthcare facility and a public building and grounds, to allow for the redevelopment of the Town of Vail municipal site with a medical research, rehabilitation, and office building and a municipal office building located at 75 and 111 South Frontage Road West/ Unplatted, and setting forth details in regard thereto. (PEC120012) Applicant: Vail MOB, LLC, represented by Triumph Development and Town of Vail, represented by Consilium Partners, Vail Planner: Warren Campbell 20 minutes 2. A request for the review of a conditional use permit, pursuant to Section 12-813-3, Conditional Uses, Vail Town Code, for "accessory building and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concession, storage buildings, and similar uses" to allow for the construction of temporary buildings for golf course and Nordic center operations including offices, restrooms, general storage, trash storage, golf cart storage, etc., generally located at 1655 Sunburst Drive (Vail Golf Course starter shack and driving range area) / Unplatted, and setting forth details in regard thereto. (PEC120032) Applicant: Vail Recreation District Planner: Bill Gibson 3. A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Zoning Regulations, and Title 14, Development Standards, Vail Town Code, to require restoration of watercourses and riparian areas, and setting forth details in regard thereto. (PEC120011) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Tabled to September 24, 2012 4. A request for a recommendation to the Vail Town Council for a prescribed regulations amendment, pursuant to 12-3-7, Amendment, Vail Town Code, to allow for amendments to Title 12, Zoning Regulations, to amend the development review process, and setting forth details in regard thereto. (PEC120010) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Tabled to September 24, 2012 5. A request for the review of a variance from Section 12-6G-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of a garage within the setbacks, located at 4192 Columbine Way/Lots 25 & 26, Bighorn Terrace, and setting forth details in regard thereto. (PEC120027) Applicant: Anne Upton, represented by Pierce Architects Page 1 Planner: Bill Gibson ACTION: Tabled to September 24, 2012 6. A request for a recommendation to the Vail Town Council on prescribed regulation amendments to Title 11, Sign Regulations, Vail Town Code, Regulations Amendment, Vail Town Code, to allow regulations, and setting forth details in regard thereto. Applicant: Town of Vail Planner: Bill Gibson ACTION: Table to September 24, 2012 pursuant to Section 11-3-3, Prescribed for amendments to the construction sign (PEC120031) 7. A request for a recommendation to the Vail Town Council on prescribed regulation amendments to Section 12-13-5, Employee Housing Unit Deed Restriction Exchange Program, Vail Town Code, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for amendments to the employee housing unit deed restriction exchange program review process, and setting forth details in regard thereto. (PEC120017) Applicant: Town of Vail Planner: Bill Gibson ACTION: Table to October 8, 2012 8. Approval of August 27, 2012 minutes 9. Information Update 10. Adjournment The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published September 7, 2012, in the Vail Daily. Page 2 rowx of va PLANNING AND ENVIRONMENTAL COMMISSION September 10, 2012 1:OOpm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 **Order and times of agenda items are subject to change** 90 minutes 1. A request for the review of conditional use permits, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, for a healthcare facility and a public building and grounds, to allow for the redevelopment of the Town of Vail municipal site with a medical research, rehabilitation, and office building and a municipal office building located at 75 and 111 South Frontage Road West/ Unplatted, and setting forth details in regard thereto. (PEC120012) Applicant: Vail MOB, LLC, represented by Triumph Development and Town of Vail, represented by Consilium Partners, Vail Planner: Warren Campbell 20 minutes 2. A request for the review of a conditional use permit, pursuant to Section 12-813-3, Conditional Uses, Vail Town Code, for "accessory building and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concession, storage buildings, and similar uses" to allow for the construction of temporary buildings for golf course and Nordic center operations including offices, restrooms, general storage, trash storage, golf cart storage, etc., generally located at 1655 Sunburst Drive (Vail Golf Course starter shack and driving range area) / Unplatted, and setting forth details in regard thereto. (PEC120032) Applicant: Vail Recreation District Planner: Bill Gibson 3. A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Zoning Regulations, and Title 14, Development Standards, Vail Town Code, to require restoration of watercourses and riparian areas, and setting forth details in regard thereto. (PEC120011) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Tabled to September 24, 2012 4. A request for a recommendation to the Vail Town Council for a prescribed regulations amendment, pursuant to 12-3-7, Amendment, Vail Town Code, to allow for amendments to Title 12, Zoning Regulations, to amend the development review process, and setting forth details in regard thereto. (PEC120010) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Tabled to September 24, 2012 5. A request for the review of a variance from Section 12-6G-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of a garage within the setbacks, located at 4192 Columbine Way/Lots 25 & 26, Bighorn Terrace, and setting forth details in regard thereto. (PEC120027) Applicant: Anne Upton, represented by Pierce Architects Page 1 Planner: Bill Gibson ACTION: Tabled to September 24, 2012 6. A request for a recommendation to the Vail Town Council on prescribed regulation amendments to Title 11, Sign Regulations, Vail Town Code, Regulations Amendment, Vail Town Code, to allow regulations, and setting forth details in regard thereto. Applicant: Town of Vail Planner: Bill Gibson ACTION: Table to September 24, 2012 pursuant to Section 11-3-3, Prescribed for amendments to the construction sign (PEC120031) 7. A request for a recommendation to the Vail Town Council on prescribed regulation amendments to Section 12-13-5, Employee Housing Unit Deed Restriction Exchange Program, Vail Town Code, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for amendments to the employee housing unit deed restriction exchange program review process, and setting forth details in regard thereto. (PEC120017) Applicant: Town of Vail Planner: Bill Gibson ACTION: Table to October 8, 2012 8. Approval of August 27, 2012 minutes 9. Information Update 10. Adjournment The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published September 7, 2012, in the Vail Daily. Page 2 rowx of va PLANNING AND ENVIRONMENTAL COMMISSION August 27, 2012 1:OOpm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road W. - Vail, Colorado, 81657 **order and times of agenda items are subject to change** Members Present Susan Bird Pam Hopkins Bill Pierce Henry Pratt John Rediker Members Absent Luke Cartin Michael Kurz 60 minutes A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Zoning Regulations, and Title 14, Development Standards, Vail Town Code, to require restoration of watercourses and riparian areas, and setting forth details in regard thereto. (PEC120011) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Tabled to September 10, 2012 MOTION: Rediker SECOND: Pratt VOTE: 5-0-0 Rachel Dimond gave a presentation per the Staff memorandum. Commissioner Pierce asked how the multiple regulations overlapped. Rachel Dimond clarified that the most restrictive regulation applied. Commissioner Pierce asked which streams were subject to the regulations. Rachel Dimond indicated that the subject streams are mapped. The map will be provided to the Commission at their next hearing. Commissioner Pierce asked how the regulations would apply to properties with multiple - ownership such as a duplex or condominium. Rachel Dimond indicated that the regulations are intended to apply to all ownership scenarios. Commissioner Pierce noted concern about one owner preventing another owner from building. He asked how the regulations would apply to the Town's park in Vail Village. Rachel Dimond described the proposed exemptions from the new regulations, including the Gore Creek Promenade. Commissioner Bird commented on locations in Gore Creek where property owners have created pools with boulders. Page 1 Rachel Dimond noted that these actions would not be allowed, but can be difficult to detect and enforce. Commissioner Bird asked if the Town was coordinating with Eagle County to address this in unincorporated parts of the community. Rachel Dimond identified past coordination efforts. She noted that public education will continue to be an important, on-going element of this project. Commissioner Bird asked about the monitoring of creeks other than Gore Creek. Rachel Dimond noted that established tributaries will also be addressed. Commissioner Pratt asked what the definition was for "normal" high water mark. He recommended re-examining the definition since there is so much annual variation. Commissioner Pierce asked if the setbacks could apply to the 100 -year flood plain line. Rachel Dimond noted that this was considered, but would create much non -conformity and did not achieve the intended goals. Commissioner Rediker noted the development restrictions outlined in the Avon Code and asked if similar criteria are in the Vail Town Code. Rachel Dimond clarified the restrictions in the flood plain, but that Vail's regulations are not as restrictive in other areas. Commissioner Rediker noted that the challenge with any new regulations is how Vail has grown up over time. In a perfect world, he agrees that setbacks should be from the high water mark and not the centerline. He asked how 15 feet was selected as a proposed setback. Rachel Dimond explained that 15 feet is the minimum Zone 1 dimension in other agency's regulations to prevent erosion and to protect habitat, but this is not an adequate buffer to address chemical filtration. Commissioner Rediker agreed with Commissioner Pierce's concerns about how the regulations could affect multiple ownership properties. He asked about Town sponsored incentive programs. Rachel Dimond noted the only Trees for Vail currently exists Commissioner Rediker stated that an incentive component needs to be implemented along with the regulations. He noted that the memorandum focuses on setbacks and restoration but other issues related to stream health should be discussed such as pesticide/herbicide use, point source mapping/evaluation, etc. Rachel Dimond noted that several water quality projects have been proposed in next year's budget. Projects may include sand and soil separator maintenance, outfall mapping and stream tract restoration. Commissioner Rediker asked if other communities, other than those included in the packet, could have regulations worth researching. Page 2 Rachel Dimond noted that the communities researched are similar to Vail, but that Staff will continue to gather more examples. Commissioner Pierce asked if there could be an exception to the joint property owner approval requirement for these stream issues. Rachel Dimond noted that Staff will explore the issue further. Commissioner Pratt noted concern about shifting the setback from centerline to stream edge. Unless the numbers are changed, the change could result in many non -conforming houses. He also commented that beavers can quickly remove trees and vegetation along the creek. Rachel Dimond noted that the regulations are not intended to require specific species of vegetation, but to provide a general guideline/intent for that area. Commissioner Pratt gave an example of a house where the owners removed all the existing willows for a view of the creek. He is concerned that landscaping regulations may be difficult to implement with such an owner. Commission Pierce identified the creek at the golf course along the South Frontage Road as a highly visible location for a Town initiated demonstration project to help with public education. Commissioner Hopkins noted that the path between the Village and Ford Park could be another location for a demonstration project. Rachel Dimond noted that Stephens Park and the neighborhood along Aspen Bridge Lane are examples of recent Town projects. Commissioner Rediker asked if a future Town project could include surveying along the creek. He recommended that this information could be used to fully understand the impacts of the proposed regulations. He noted that the regulations must be reasonable and balance the needs of both the people of Vail and the creek. Jim Lamont, Vail Homeowners Associations, asked how wetlands fit into this discussion since some wetlands are outside the flood areas. Rachel Dimond noted that wetlands regulations will be address separately. Jim Lamont asked for additional detailed maps and graphics to help the public understand the impacts of the proposed regulations. He asked if there are criteria, other than GRFA, than can trigger compliance, such as adding site coverage. He asked if demolition permits should be part of this discussion since recently some trees were removed at a house on Mill Creek Circle without design review approval. He noted that the centerline setback was adopted in the early 1970's and much of east and west Vail were built under Eagle County jurisdiction, so new regulations could have a punitive impact. He asked that the Town identify critical areas for restoration. He also noted that there has been very little press addressing water quality. He recommended preparing the public for why these regulations may be needed. Commissioner Rediker agreed with Jim Lamont, stating the public does not understand that Gore Creek has been listed as impaired water. He noted that there may be resistant to from some businesses, but we are beyond that point. Page 3 Commissioner Pratt noted that the Town has been available to meet onsite to discuss pine beetle and other issues with individual homeowners and noted that a similar Town resource could be made available for this issue. Commissioner Hopkins noted that there are no "green" methods of addressing pine beetles without potential impact to the creek. She asked about opportunities to address pesticides near the creek. Jim Lamont noted that Gore Creek along the golf course was channelized during the construction of 1-70. He agreed that this could be a good demonstration project and that the regulations should allow un-channelizing these types of areas. 60 minutes 2. A request for a recommendation to the Vail Town Council for a prescribed regulations amendment, pursuant to 12-3-7, Amendment, Vail Town Code, to allow for amendments to Title 12, Zoning Regulations, to amend the development review process, and setting forth details in regard thereto. (PEC120010) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Tabled to September 10, 2012 MOTION: Hopkins SECOND: Bird VOTE: 5-0-0 Rachel Dimond gave a presentation per the Staff memorandum. Commissioner Rediker asked for examples of consolidating land uses into broader categories Rachel Dimond described consolidating all types of retail stores into one land use category in commercial districts and consolidating the various industrial uses allowed in the Heavy Service District. She noted that today some zone districts are more of an inventory of past businesses than a list of desired land uses. She provided the example of horse stables with specific standards being allowed in the Hillside Residential district which is applied to Spraddle Creek. However, the existing stables are located outside the Town boundary and the question should be asked if this is still an appropriate allowable use. Jim Lamont recommended creating a computer program that can be searched by categories, rather than listing only by district. He noted than when the original zoning ordinance was written it was both too broad to be interpreted and too specific to be useful. He noted that the 1974 updates were intended to preserve resort type retail uses and to ensure community uses such as grocery stores since Vail was a new town. He noted that the essential services such as grocery stores and gas stations have now migrated outside the core areas. The early zoning regulations were designed to create a whole community. Now that the community could be considered from Frisco to Glenwood Springs, and many land uses such as industrial have moved out of town, he said more emphasis should be placed on the resort component in Vail. 3. A request for the review of a variance from Section 12-6G-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of a garage within the setbacks, located at 4192 Columbine Way/Lots 25 & 26, Bighorn Terrace, and setting forth details in regard thereto. (PEC120027) Applicant: Anne Upton, represented by Pierce Architects Planner: Bill Gibson ACTION: Tabled to September 10, 2012 MOTION: Pratt SECOND: Rediker VOTE: 5-0-0 Page 4 4. A request for the review of conditional use permits, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, for a healthcare facility and a public building and grounds, to allow for the redevelopment of the Town of Vail municipal site with a medical research, rehabilitation, and office building and a municipal office building located at 75 and 111 South Frontage Road West/ Unplatted, and setting forth details in regard thereto. (PEC120012) Applicant: Vail MOB, LLC, represented by Triumph Development and Town of Vail, represented by Consilium Partners, Vail Planner: Warren Campbell ACTION: Tabled to September 10, 2012 MOTION: Pratt SECOND: Rediker VOTE: 5-0-0 5. Approval of August 13, 2012 minutes ACTION: Approved MOTION: Pratt SECOND: Rediker VOTE: 5-0-0 6. Information Update Vail Village Townhouse District Holy Cross tree trimming near power lines 7. Adjournment MOTION: Pratt SECOND: Rediker VOTE: 5-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published August 24, 2012, in the Vail Daily. Page 5 TOWN OF VAIL' PLANNING AND ENVIRONMENTAL COMMISSION September 10, 2012 1:OOpm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road W. - Vail, Colorado, 81657 **order and times of agenda items are subject to change" MEMBERS PRESENT MEMBERS ABSENT Susan Bird Luke Cartin Pam Hopkins Michael Kurz Bill Pierce Henry Pratt John Rediker 4 hours 1. A request for the review of conditional use permits, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, for a healthcare facility and a public building and grounds, to allow for the redevelopment of the Town of Vail municipal site with a medical research, rehabilitation, and office building and a municipal office building located at 75 and 111 South Frontage Road West/ Unplatted, and setting forth details in regard thereto. (PEC120012) Applicant: Vail MOB, LLC, represented by Triumph Development and Town of Vail, represented by Consilium Partners, Vail Planner: Warren Campbell ACTION: Tabled to September 24, 2012 MOTION: Cartin SECOND: Kurz VOTE: 7-0-0 Warren Campbell made a presentation per the staff memorandum. He outlined the topics of discussion for this work session and requested this item be tabled to a future hearing for further deliberations. Michael O'Conner, Triumph Development, identified the various elements of the proposal that are still being studied (traffic, helipad, etc.) and will be discussed at future Planning and Environmental Commission work sessions. He introduced the development team and representatives from the medical center. He identified the economic development opportunity and collective goal associated with this proposal. He then presented a general overview of the medical office building and why the building elements were designed as presented. Dr. Ralph Laprade, Steadman Clinic, described the deficiencies in their current clinical facilities and the need for the proposed new building. He identified their desire to create a "legacy" building to maintain and improve their operations and competitiveness with other similar clinics. Lyon Steadman, CEO of the Steadman Clinic, spoke about the growth of the Steadman Clinic over the past 15 years and reiterated the need for the new building. He noted the economic impacts for the community and opportunities for expansion with this collaboration between the medical center, the Town of Vail, and their clinic. Page 1 Coen Wijdicks, Director of Bio Mechanical Research for the Stead man -Ph illipon research Institute, identified the importance of close proximity between the clinic and the research institute. He restated the importance of the proposed collaboration. Tom Mars, COO of Vail Valley Medical Center, identified the site constraints of the current medical center and the need for additional space which could be created by moving the clinic and research institute. He noted the medical center's support for the proposal and opportunity for a pedestrian bridge linking across the South Frontage Road. Mr. O'Conner, Triumph Development, summarized the reasons for the project. He acknowledged the need for many uses on a relatively small development site. Gary Lapera, Michael Graves Architects, identified the goals and intent of the design and then presented the architectural plans for the proposed building. He described the desired "institutional" massing for the building. He described how the proposed crystal form roof is intended to create an iconic feature that connects the inside to the outside. He noted that the proposed flag poles on the pedestrian overpass create "markers" for the frontage road. The front door of the new building and existing medical center are intended to be speaking to each other. Tim Losa, Zehren and Associates, described the surrounding properties and the associated building scales, heights, setbacks, etc. He asked the Commission for input on these items. Mr. Lapera noted that this project will be a "catalyst" for Vail and surrounding communities. He believes this site will be an unusual site for employee housing and this project needs special consideration with regard to the commercial linkage requirements. Mr. Losa noted that the surface parking design is being reconsidered and plans are not finalized; however, the majority of the proposed landscaping will be proposed in the eastern corner of the lot. He requested that the Commission also provide input on landscaping. He then described the proposed loading and delivery locations and access points. He identified increases made to the proposed loading capacities since the Commission's last hearing. He identified constraints to parking and delivery vehicle locations due to magnetism associated with certain medical equipment. He described the proposed fire staging areas. Will Hentschel, Oz Architecture, made himself available for questions. He noted that the municipal building has been modified since the Commission's last review, but the general design character is the same. Mr. O'Connor addressed the Commission concerning the employee housing requirements of the project. He requested a waiver from the on-site mitigation requirements as outlined in the Town Code. He described how this project meets three of the four waiver criteria and noted the Commission only needs to find that the project meets one criterion to grant a waiver. He identified how the project is in conformance with the purpose of the General Use District and is compatible with the neighborhood. He identified the appropriateness of the location of this use and how it achieves the goals of the Vail Land Use Plan. He noted that the Vail Land Use Plan does not identify this site as a future location for housing. He also described conformance with the Vail 20/20 Plan. He identified the exceptional circumstances associated with the site due to its size and the sites configuration as an "island in a sea of CDOT right-of-way". He identified this site as Vail's front door that needs a prominent building. He does not believe an additional story of height for employee housing would be appropriate for this building. Mike Foster, Triumph Development, answered questions from the Commission's last hearing related to employee and patient parking. Page 2 Rob McConnell, Carl Walker Inc., described the proposed parking demand analysis and the related number of proposed parking spaces. He identified the parking requirements and requirement reductions prescribed by the Vail Town Code. Commissioner Pierce opened the hearing to public comment. Jim Lamont, Vail Homeowners Association, requested a break before the beginning of public comment. The Commission took a 7 minute recess. Laney Lapin, Meadow Drive homeowner, asked what engineering rating is the proposed medical office building. Mr. Losa noted that the building has a "B" occupancy. Mrs. Lapin asked for clarification if patients will move between buildings after surgery for therapy. Mr. Mars stated that the described scenario is unlikely. Mrs. Lapin noted that she was told a patient can not leave the hospital and move to an office building unless that office building is constructed in the same manner as a medical type building. Mr. O'Connor stated that they would look into specification of operation in more detail. His understanding was that more procedures are a 23 -hour stay and not a long term stay at the hospital. He clarified that no surgery rooms are proposed in the new medical office building. Mery Lapin, Meadow Drive homeowner, voiced his concerns about impacts to traffic. He is also concerned about the helipad. He recommends it not be in that location due to its devastating impact to neighbors. He noted that the helicopter came approximately 72 times last year and often arrives at night. Back in the 1970's the windows of his former house were blown out twice by helicopters landing at the medical center. He identified FAA regulations requiring two approaches for helicopters and the avoidance of residential neighborhoods. He and his neighbors understand the need for a helicopter landing pad, but request a different location than the medical center building. He recommended reviewing the medical office building and the medical center as a whole. He acknowledged that Vail needs a functional medical center, but in other mountain communities require helicopters to land in off-site areas. Last winter a test program resulted in a helicopter staging in Vail everyday during the ski season which resulted in even greater impact than on -demand helicopter service. He noted the PEC and Town Council review should be required in the future for a change such as this. He does not believe the proposed architecture is in keep with the Vail character and reminds him of the boat building in Avon. This building should be called the "unicorn building". He acknowledged that the surrounding buildings are not attractive, but like the Four Seasons it should have an alpine character. Gwen Scalpello, resident at 9 Vail Road, agreed with Mr. Lapin's comments. She noted the parking, site coverage, etc. problems associated with her building being considered part of a shared site. She warned that this building may suffer the same problems. She recommended that parking, height, site coverage, etc. should be examined based upon each one-half on the site and not as a whole. They are uniquely and separately owned and developed. She cautioned about the challenges down the road in one side wants to expand and grow. She believes parking without separate entrances or designations will be challenging to track and Page 3 control. She noted concerns about limited setbacks to the north is 1-70 is ever expanded. She is also concerned by the limited south setbacks and impacts when the South Frontage Road is expanded in the future. There will be no room available for a sidewalk. She is concerned about a development approach based upon we did it in Lionshead, so we should be able to do it here". She is troubled by the request for no on-site employee housing. This project is a major development and net new housing is needed. She recommends buying down or restricting existing units does not create new employee housing. She quest is a waiver is granted Richard Kent, Scorpio Condominiums HOA president, asked what the existing and proposed net floor area is per doctor. He recommended reviewing the medical office building, medical center, and bank building be reviewed as a whole. He is concerned about traffic and the waiver for one - site employee housing. Jim Lamont, Vail Homeowner Association, noted that at a previous hearing about the bank building, the Commission recommended the medical center and the neighborhood find better ways to communicate. Since then, the homeowners have proposed a neighborhood review process. He is concerned that direct communication is not yet all that it could be. He acknowledged that the medical center has begun preparing a facilities plan. He believes there are key studies that must be completed for the whole complex that need to be know before individual projects can be reviewed. He does not believe loading and delivery can be reviewed without knowing how it operates today and how it will operate for the whole medical center in the future. Jim Lamont presented a 2003 frontage road traffic study from the Town's archives to the Commission's review. He noted that this location is a keystone to traffic throughout Vail. He acknowledged the importance of the medical office building use to the community, so the Town of Vail may want to contribute to further community traffic study and master planning. He asked what real world factors need to be understood further. He recommends that the more parking constructed the better. If parking is built, it will be used. He gave the example that the helipad is an example of no one knowing the actual FAA regulations standards of whether or not a future helipad is feasible at the medical center. He asked if employee housing should be integrated in the medical campus as a whole. A significant part of the existing site is only a surface parking lot. If the Town of Vail needs critical employees to live in Town, he suggested that the medical center is a potential site. How many years of debate were associated with taller heights in Lionshead combined with setbacks, step -backs, articulations, etc.; are those design provisions going to be thrown out? Should the pedestrian bridge be a public bridge and not exclusive to the medical office building given the future traffic use of the frontage road? There needs to be fairness. How much did the Town beat on the Ever Vail project to step down building heights? He is not sure this is the right site for this project. How does this project interact with on - mountain and tourism uses in Vail? Commissioner Pierce recommended the Commission address the topics one at a time. Commissioner Kurz asked how loading and delivery and parking will operate with traffic. He agreed with right -in, right -out turns. Commissioner Rediker recommended that delivery drivers be notified that they will be exiting to the right and driving to West Vail before they can re-enter the east bound interstate. Commissioner Bird asked how hazardous waste will be addressed. Mr. Foster described the "red bag area" in a separate room with separate procedures. Commissioner Kurz asked about the access for public recycling. Page 4 Warren Campbell clarified that public recycling will no longer occur on this site. Commissioner Pratt is concerned that a second delivery vehicle could be blocked by the first. He believe the two -bay dock bay is adequate. Commissioner Cartin asked about the turning movements associated with delivery trucks. He asked for further description of the trash and recycling locations. Commissioner Hopkins requested a massing model that includes the neighboring buildings. She asked for clarification about the parking numbers and asked if a tunnel could be constructed between the medical office building and the medical center. She noted that the Town Hall building may be able to accommodate employee housing. She noted that the Town has worked hard for years to achieve energy efficiency. How will the large glass roof on the MOB address energy efficiency? How will the metal roof address rain and snow shedding, since it appears to shed over the building entry or potentially impact to the street. She asked if loading will be adequate to address future demand. She is concerned that the icon style of the two buildings does not make up for the mass of the buildings. She recommended adding balconies or other solutions. Commission Pierce agreed with the Staff memorandum confirming the need for a written description of the loading and delivery demands as anticipated. How will food service delivery be addressed? He recommends some form of notification when the dock is full so trucks do not accidentally enter the facility. Commissioner Kurz asked for clarification about food service. Mr. O'Connor clarified that food service will be limited to catering. Commissioner Kurz asked how much peak demand will really be increased, since many existing uses appear to be simply relocating. Will the hospital be decompressed or will the displaced space be reoccupied as intensely as it is today? Mr. Steadman quantified the anticipated staffing increases. Mr. Mars noted that the vacated areas of the medical center will be a good location for the expansion of existing and new uses. Commissioner Kurz noted that increasing demand is a good problem, but what will this campus look like several years from now. Are we exacerbating the problem by not having a 10 year plan for the medical center? Will employee housing uses be problematic? How can some of these issues be addressed without a master plan. He recommends the location of the helipad be entirely reviewed by the FAA. On one hand is the safety of the patient versus the safety of the neighborhood. He noted that there are potential impacts to neighbors and the streets. Commissioner Rediker asked questions about how the lecture hall was addressed in the parking study. Mr. McConnell noted that the typical use is addressed in the study. Commissioner Rediker asked how sessions with outside attendees are addressed. Mr. Steadman noted that out-of-town doctors typically stay at a local hotel, so they us shuttles and bus service. These presentation and conferences will typically occur on weekends. Page 5 Commissioner Rediker noted concern that much of the parking analysis is based upon assumptions. What if a doctor rents a car at the Denver airport and drive to Vail? He is concerned about the parking reductions for shared use was already described as an arbitrary reduction. He noted that Town Code parking requirements should not be substituted for a ULI based analysis. Commissioner Bird agrees with Commissioner Rediker and she believes parking is under estimated. Commissioner Pratt will defer to the experts on parking demand for the medical center, but the Town Hall numbers are too low. He used the number of cars from those attending this hearing as an example. He is not comfortable with the baseline numbers and future demands will exceed the spaces proposed. Commissioner Cartin agrees with Commissioner Pratt that the municipal building parking is too low. He recommends using under utilized parking spaces on the weekends for skier parking and special events parking. He recommended constructing as much parking as possible. He asked about the frontage road medians shown on some plans. Mr. Foster clarified that those are future road improvements and the medians shown in front of this site will be constructed with this project. Commissioner Hopkins asked about if the proposed turn -around will accommodate peak arrivals such as a lecture hall presentation or a council chamber event. Mr. Foster described the on-site traffic patterns and queuing. This plan is being re-examined and more detail will be presented at the Commission's next hearing. Commissioner Pierce asked if a future round -a -bout will be needed, where will it be located and how would it be designed. Mr. Foster noted that a future round -a -bout is being examined. Commissioner Cartin recommended combining the bus stop and fire staging areas. Commission Bird noted concerns about the bus stop and the cross walk being located in the same location, since vehicles are confused whether or not a pedestrian is crossing or waiting for a bus. Commissioner Pierce asked for clarification about short-term parking. Mr. Foster described the most recent parking lot configuration. The majority of Commission agreed that the municipal building parking numbers are "light", but Commissioner Pierce agreed with the Carl Walker report. Commissioner Kurz agreed with Commissioner Hopkins that the building appears to be blocky and large. The building needs to look less big. He is ok with the setbacks as proposed. Commissioner Rediker agreed with Commissioner Hopkins concerns about the roof shedding into the street. Page 6 Mr. Foster noted that the newly aligned frontage road will be 17 feet to the north and the building will be 15 to 20 off the street. Mr. Losa clarified that a snow shedding control will be installed. Commissioner Bird asked if there is adequate room for pedestrians to from the sidewalk to access the bridge. Mr. Foster clarified that is an exterior entrance is provided, an elevator will be required. An elevator would be cumbersome and create maintenance costs. At this time the bridge will be a private, not public, bridge. Commissioner Bird asked about bridge height. Mr. Campbell clarified that it will meet CDOT clearance standards. Commissioner Pratt is concern about how close the building is to the south setback. Commissioner Kurz and Rediker do not believe the proposed height is egregious. Commission Rediker acknowledged that the building is big, but not a big as Solaris. Commissioner Pierce recommended that if Lionshead height is allowed, then setbacks, step - backs, etc. must be applied too as included in the Lionshead Redevelopment Master Plan. Commissioner Pratt agreed with Commissioner Pierce. He agrees with Commissioner Hopkins that the glass room will be a heating and glare night mare. He does not support the long linear roof form. He recommended the glass roof be on the east side to identify the location of the building entrance. He recommends additional height if the building is articulated. He does not like the angles of the proposed building. Commissioner Cartin agrees with applying the other Lionshead design guidelines. He requested a 3-D model to evaluate the whole site. The municipal building may be an opportunity for employee housing. Commissioner Hopkins described her knowledge of the history of employee housing from the 1980's and the need for it then and now for the town's self preservation. There were no Commissioner comments about site coverage. Commissioner Kurz stated that this project will build the community short and long term. He agrees with some recommendations of the Housing Authority. He does not believe this is an appropriate location for employee housing do to location, surrounding traffic, and desires to not live at work. He believes existing unit can be restricted as allowed for other projects. Commissioner Rediker agrees with many recommendations by the Town's Housing Coordinator. While he is on the Housing Authority, he recused himself from this discussion. He agrees with concerns about setting a precedent by not requiring some hosing to be built on-site. He believes such a decision would be hypocritical of the Town when other developers. He believes the municipal building is an opportunity for a housing location. He believes dispersed employee housing in all neighborhoods is important. He agrees that Chamonix should not be considered an option for mitigation since that property is intended to make up for current deficiencies. Page 7 Commissioner Bird suggested housing would be important on-site since there is a need from seasonal doctors and students and seasons Town Staff. She recommended adding an additional story to the municipal building for housing. Commissioner Pratt does not believe on-site employee housing is appropriate generally. Employee should be dispersed around town and not live at work. He believes the municipal building is an appropriate location for employee housing. He agrees with the recommendation for new off-site housing. Commissioner Cartin agrees with Commissioner Pratt in supporting new off-site housing. He believes it is foolish that the Town is requesting a waiver from on-site housing. Commissioner Pierce clarified that there is little net new floor area and housing requirements for the Town. But, it should like the Commissioners support mitigation for the medical building at the municipal building. Commissioner Hopkins identified the boom and bust historic need for employees. She noted that the medical office could use employee housing as compensation and an incentive for employees in boom years. Commissioner Pierce noted support for on-site employee housing somewhere on the whole site, including on at the municipal building. Mr. Lamont finds it ironic that the medical center rents housing in the neighborhood today, so employee housing should be addressed campus wide. Commissioner Pratt noted that the helipad location is the lightning rod for this project. He is disappointed that no permanent location has been determined yet. He acknowledged the desire for this at the medical center, but it does have negative impacts to the neighbors. He does not believe Ford Park is a permanent helipad location. Commissioner Kurz believes this is a wonderful collaborative project that needs to be facilitated. Commissioner Cartin also recommended resolving the helipad issue. He noted concerns about daytime glare concerns about the glass room and light pollution at night. Commissioner Pierce noted his disappointment about the medical office building. It doesn't relate to Vail and is not an iconic building. He is concerned about one more shed tower on a building the same as the fire station, Avon Walgreens, and Frisco hotel along the interstate. 20 minutes 2. A request for the review of a conditional use permit, pursuant to Section 12-813-3, Conditional Uses, Vail Town Code, for "accessory building and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concession, storage buildings, and similar uses" to allow for the construction of temporary buildings for golf course and Nordic center operations including offices, restrooms, general storage, trash storage, golf cart storage, etc., generally located at 1655 Sunburst Drive (Vail Golf Course starter shack and driving range area) / Unplatted, and setting forth details in regard thereto. (PEC120032) Applicant: Vail Recreation District Planner: Bill Gibson ACTION: Approved with Condition(s) MOTION: Kurz SECOND: Cartin VOTE: 6-0-1 (Pierce recused) Page 8 CONDITION(S): 1. This conditional use permit approval is contingent upon the applicant obtaining Town of Vail approval of the associated design review application. 2. This conditional use permit approval is contingent upon the applicant and the Town of Vail obtaining design review approval and all final conditional use permit approvals for renovations to the Vail Golf Course Clubhouse that displace golf course and/or Nordic center operations. 3. This conditional use permit approval shall expire in accordance with Section 12-16-8, Permit Approval and Effect, Vail Town Code, or within 60 days of the issuance of a final certificate of occupancy for a renovated golf course clubhouse building. All temporary buildings associated with this application shall be removed and the site restored prior to the expiration of this conditional use permit." The Commission tabled agenda items 3 through 7. Commissioner Pierce then recused himself from this item due to a conflict of interest and departed the hearing. Bill Gibson made a presentation per the staff memorandum. Commissioner Kurz asked how many golf carts are on site and if there were other locations for storage. Scott O'Connell, Vail Recreation District, identified the number of carts and clarified that in the winter the carts will be shipped off-site and the tent will be removed. Commissioner Bird will the buildings be ADA accessible and where restrooms would be located. Mr. O'Connell stated that they would be ADA accessible and identified the location of the restrooms. Commissioner Pratt asked if the driving range would be shorted and if so, would there be any increased danger of balls going over the driving range net. Mr. O'Connell described how the driving range tee boxes would be affected and described how the VRD Staff will interact with range guests to address the issue. He noted that the range could be limited to irons only if this issue became a problem. Commissioner Bird asked about the location of snow cats for Nordic operations. Mr. O'Connell explained how snowcats and snowmobiles will be stored at the maintenance building and not at this location. Commissioner Pratt asked what will be stored in the proposed garage and which direction the doors will face. Mr. O'Connell said the garage door will face east and additional stock for the pro shop will be stored in the building. Commissioner Bird inquired about rental equipment. Mr. O'Connell stated that rental services would occur in the existing starter shack. Page 9 Art Abplanalp, representing several property owners in the vicinity, stated that his clients support the redevelopment of the clubhouse and acknowledged that these temporary facilities are a necessary part of that project. He requested that the words "all final" be added to the second condition regarding the requirement for conditional use permits. Greg Hall, Public Works Director, asked for clarification on the "all final" wording address design review for the clubhouse building and not other design review applications such as signage. Commissioner Rediker proposed wording for the second condition that was agreeable to both Art Abplanalp and Greg Hall. 3. A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Zoning Regulations, and Title 14, Development Standards, Vail Town Code, to require restoration of watercourses and riparian areas, and setting forth details in regard thereto. (PEC120011) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Tabled to September 24, 2012 MOTION: Cartin SECOND: Pratt VOTE: 7-0-0 4. A request for a recommendation to the Vail Town Council for a prescribed regulations amendment, pursuant to 12-3-7, Amendment, Vail Town Code, to allow for amendments to Title 12, Zoning Regulations, to amend the development review process, and setting forth details in regard thereto. (PEC120010) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Tabled to September 24, 2012 MOTION: Cartin SECOND: Pratt VOTE: 7-0-0 5. A request for the review of a variance from Section 12-6G-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of a garage within the setbacks, located at 4192 Columbine Way/Lots 25 & 26, Bighorn Terrace, and setting forth details in regard thereto. (PEC120027) Applicant: Anne Upton, represented by Pierce Architects Planner: Bill Gibson ACTION: Tabled to September 24, 2012 MOTION: Cartin SECOND: Pratt VOTE: 7-0-0 6. A request for a recommendation to the Vail Town Council on prescribed regulation amendments to Title 11, Sign Regulations, Vail Town Code, pursuant to Section 11-3-3, Prescribed Regulations Amendment, Vail Town Code, to allow for amendments to the construction sign regulations, and setting forth details in regard thereto. (PEC120031) Applicant: Town of Vail Planner: Bill Gibson ACTION: Tabled to September 24, 2012 MOTION: Cartin SECOND: Pratt VOTE: 7-0-0 7. A request for a recommendation to the Vail Town Council on prescribed regulation amendments to Section 12-13-5, Employee Housing Unit Deed Restriction Exchange Program, Vail Town Code, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for amendments to the employee housing unit deed restriction exchange program review process, and setting forth details in regard thereto. (PEC120017) Applicant: Town of Vail Page 10 Planner: Bill Gibson ACTION: Tabled to October 8, 2012 MOTION: Cartin SECOND: Pratt 8. Approval of August 27, 2012 minutes ACTION: Tabled to October 8, 2012 MOTION: Rediker SECOND: Bird 9. Information Update: View Corridors 10. Adjournment MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 VOTE: 4-0-2 (Cartin and Kurz abstained, Pierce absent,) VOTE: 6-0-0 (Pierce absent) The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road West. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published September 7, 2012, in the Vail Daily. Page 11 I(driIIEll 9 Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: September 10, 2012 SUBJECT: A request for the review of a conditional use permit, pursuant to Section 12-8B-3, Conditional Uses, Vail Town Code, for "accessory building and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concession, storage buildings, and similar uses" to allow for the construction of temporary buildings for golf course and Nordic center operations including offices, restrooms, general storage, trash storage, golf cart storage, etc., generally located at 1655 Sunburst Drive (Vail Golf Course starter shack and driving range area) / Unplatted, and setting forth details in regard thereto. (PEC120032) Applicant: Vail Recreation District Planner: Bill Gibson SUMMARY The applicant, the Vail Recreation District, is requesting the review of a conditional use permit to allow for the construction of temporary buildings at the Vail Golf Course in the vicinity of the existing driving range and starter building. The proposed temporary buildings will accommodate golf and Nordic center operations displaced during the construction of anticipated renovations to the golf course clubhouse. The applicant will not construct the proposed temporary buildings if the anticipated renovations to the golf course clubhouse do not occur. Based upon Staff's review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends approval, with conditions, of this application, subject to the findings noted in Section VIII of this memorandum. II. DESCRIPTION OF REQUEST The Vail Recreation District is proposing to construct temporary buildings at the Vail Golf Course in the vicinity of the existing driving range and starter building. These proposed temporary buildings will accommodate golf and Nordic center operations if the anticipated renovations to the golf course clubhouse are constructed. The proposed scope of work associated with this conditional use permit application includes: • Pro shop trailer (approximately 12 ft. x 56 ft., plus a vestibule) • Restroom and locker room trailer (approximately 14 ft. x 42 ft., plus a vestibule) • Storage shed/garage (24 ft. x 24 ft.) • Cart barn tent (50 ft. x 80 ft.) • Exterior fenced area for trash, recycling, storage, etc. The proposed pro shop and restroom/locker room buildings are trailers previously used by Vail Resorts Inc. as temporary ticket offices during the construction of Beaver Creek Landing. Both trailers have cedar board and batten siding, cedar chiseled plank siding, cedar fascia, and cedar trim with an asphalt shingle roof. The applicant is proposing to construct a two -bay storage shed/garage with exterior materials to match the two trailers. The applicant is proposing to erect a green colored canvas tent structure to accommodate temporary golf cart storage. If the anticipated renovations to the golf course clubhouse move forward, the estimated construction duration will be 12 to 18 months. The applicant is proposing to install the proposed temporary buildings in the fall of 2012 or fall of 2013, depending upon the schedule of the clubhouse renovation project. The applicant is proposing to limit use of the temporary buildings to no more than one summer operation season and two winter operation seasons. The proposed cart tent will only be erected for the summer season and will be removed for winter operations. The applicant is proposing to discontinue use and remove all temporary buildings within 60 days of reoccupying the renovated clubhouse building. Parking associated with the golf course and Nordic center will continue to occur in the existing parking lot during any renovation of the clubhouse building. The applicant is proposing to maintain the existing cart path between the parking lot and the driving range to provide access to the proposed temporary buildings. Deliveries and trash/recycling pick-up will also continue to occur at the existing parking lot. Deliveries and trash/recycling will be carted between the parking lot and the proposed temporary buildings. The applicant will be responsible for coordinating construction staging and access with golf and Nordic parking and deliveries. A construction staging plan and parking management plan will be required during the review of the anticipated clubhouse renovation project. The subject portion of the Vail Golf Course is zoned Outdoor Recreation District. In this zone district, some development standards including height and site coverage are prescribed by the Vail Town Code while others development standards such as setbacks can be modified by the Planning and Environmental Commission. The landscape area and site development standards of this district are prescribed by the Design Review Board. A vicinity map (Attachment A), the applicant's request (Attachment B), and proposed plans (Attachment C) have been attached for review. Town of Vail Page 2 III. BACKGROUND On November 8, 2011, the Town of Vail electorate approved ballot question #1 which stated'. "Without increasing taxes, shall the Town of Vail use the remainder of the one and one-half percent lodging tax revenues and one-half percent sales tax revenues collected from January 1, 2003 through December 31, 2005 to fund the following projects that will promote recreation, promote tourism and support the economy in the Town of Vail: Expansion and improvement of the clubhouse at the Vail Golf Course and Nordic Center, including multi -use community space,- Field pace, Field expansion and restroom renovation at the Ford Park Sports Complex, and Ford Amphitheater improvements, including outdoor seating and restroom improvements?" The Town of Vail, in cooperation with the Vail Recreation District, is developing a proposal to renovate the Vail Golf Course clubhouse in response to the 2011 election. At this time, various clubhouse renovation options and public input are being evaluated by the Vail Town Council and Vail Recreation District Board of Directors. No formal development review applications to renovate the golf course clubhouse are pending at this time. On August 15, 2012, the Town of Vail Design Review Board conceptually reviewed the proposed temporary buildings. The applicant has since revised the proposed plans to address both board member and public comments from that hearing. On August 16, 2012, the Vail Recreation District hosted a community open house to present the proposed temporary buildings to the public. The applicant has revised the proposed plans to address the public comments from that open house. IV. APPLICABLE PLANNING DOCUMENTS Staff believes that following provisions of the Vail Land Use Plan and the Vail Town Code are relevant to the review of this proposal: Vail Land Use Plan (in part) CHAPTER II: LAND USE PLAN GOALS / POLICIES (in part) The goals articulated here reflect the desires of the citizenry as expressed through the series of public meetings that were held throughout the project. A set of initial goals were developed which were then substantially revised after different types of opinions Town of Vail Page 3 were brought out in the second meeting. The goal statements were developed to reflect a general consensus once the public had had the opportunity to reflect on the concepts and ideas initially presented. The goal statements were then revised through the review process with the Task Force, the Planning and Environmental Commission and Town Council and now represent policy guidelines in the review process for new development proposals. These goal statements should be used in conjunction with the adopted Land Use Plan map, in the evaluation of any development proposal. The goal statements which are reflected in the design of the proposed Plan are as follows: 1. General Growth/ Development 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.3 The quality of development should be maintained and upgraded whenever possible. 1.10 Development of Town owned lands by the Town of Vail (other than parks and open space) may be permitted where no high hazards exist, if such development is for public use. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill areas). 2. Skier/Tourist Concerns 2.1 The community should emphasize its role as a destination resort while accommodating day visitors. 2.4 The Community should improve summer recreational options to improve year-round tourism. 2.6 An additional golf course is needed. The Town should work with the down valley communities to develop a golf course as well as other sports facilities to serve the regional demand for recreational facilities. 6. Community Services 6.1 Services should keep pace with increased growth. 6.2 The Town of Vail should play a role in future development through balancing growth with services. 6.3 Services should be adjusted to keep pace with the needs of peak periods. Town of Vail Page 4 CHAPTER VI — PROPOSED LAND USE (in part) P — Parks.- Included arks:Included in this category are town owned parcels intended for both active recreation activities such as athletic fields, golf courses and playgrounds, as well as areas for various passive recreation activities. Title 12, Zoning Regulations, Vail Town Code (in part) ARTICLE 8-13: OUTDOOR RECREATION DISTICT 12-8B-1: PURPOSE.- The URPOSE: The outdoor recreation district is intended to preserve undeveloped or open space lands from intensive development while permitting outdoor recreational activities that provide opportunities for active and passive recreation areas, facilities and uses. 12-8B-2: PERMITTED USES.- The SES:The following uses shall be permitted in the OR district.- Bicycle istrict: Bicycle and pedestrian paths. Golf courses. Interpretive nature walks. Nature preserves. Passive outdoor recreation areas and open spaces. 12-8B-3: CONDITIONAL USES.- The SES:The following conditional uses shall be permitted, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title.- Accessory itle: Accessory buildings (permanent and temporary) and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concessions, storage buildings, and similar uses. Cemeteries. Communications antennas and appurtenant equipment. Equestrian trails, used only to access national forest system lands. Public parks and active public outdoor recreation areas and uses, excluding buildings. Public utility and public service uses. Seasonal use or structure. Ski lifts, tows and runs. Well water treatment facilities. 12-8B-4: ACCESSORY USES.- Town SES: Town of Vail Page 5 The following accessory uses shall be permitted in the OR district.- Accessory istrict: Accessory uses in the OR district are subject to conditional use permit review in accordance with the provisions of chapter 16 of this title. 12-8B-5: LOT AREA AND SITE DIMENSIONS.- Not IMENSIONS:Not applicable in the OR district. 12-8B-6: SETBACKS.- In ETBACKS: In the OR district, the minimum setback shall be twenty feet (20) from all property lines, except as may be further restricted by the planning and environmental commission in conjunction with the issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title. 12-8B-7: HEIGHT: For a flat roof or mansard roof, the height of buildings shall not exceed twenty one feet (21). For a sloping roof, the height of buildings shall not exceed twenty four feet (24). 12-8B-8: DENSITY: Not applicable in the OR district. 12-8B-9: SITE COVERAGE.- Site OVERAGE:Site coverage shall not exceed five percent (5%) of the total site area. 12-8B-10: LANDSCAPING AND SITE DEVELOPMENT. Landscape requirements shall be determined by the design review board in accordance with chapter 11 of this title. 12-8B-11: PARKING.- Off ARKING:Off street parking shall be provided in accordance with chapter 10 of this title. 12-8B-12: ADDITIONAL DEVELOPMENT STANDARDS.- Additional TANDARDS:Additional regulations pertaining to site development standards and the development of land in the outdoor recreation district are found in chapter 14 of this title. CHAPTER 12-16: CONDITIONAL USES PERMITS (in part) Section 12-16-1: Purpose, Limitations.- In imitations:In order to provide the flexibility necessary to achieve the objectives of this title, specified uses are permitted in certain districts subject to the granting of a conditional use permit. Because of their unusual or special characteristics, conditional uses require review so that they may be located properly with respect to the purposes of this title and with respect to their effects on surrounding properties. The review process prescribed in this chapter is intended to assure Town of Vail Page 6 compatibility and harmonious development between conditional uses and surrounding properties in the Town at large. Uses listed as conditional uses in the various districts may be permitted subject to such conditions and limitations as the Town may prescribe to insure that the location and operation of the conditional uses will be in accordance with the development objectives of the Town and will not be detrimental to other uses or properties. Where conditions cannot be devised, to achieve these objectives, applications for conditional use permits shall be denied. V. SITE ANALYSIS Address: 1655 Sunburst Drive Legal Description: Unplatted Zoning: Outdoor Recreation District Land Use Designation: Parks Geological Hazards: N/A Lot Area: Approximately 91 acres (+/- 3,963,960 sq.ft.) Standard Allowed/Required Proposed Setbacks Front: 20 ft. or per PEC 24'/2 ft. West Side: 20 ft. or per PEC >20 ft. East Side: 20 ft. or per PEC >20 ft. Rear: 20 ft. or per PEC >20 ft. Height Pro Shop 24 ft. sloping/20 ft. flat 12% ft. Locker/Restroom 24 ft. sloping/20 ft. flat 14 ft. Storage Garage 24 ft. sloping/20 ft. flat 24 ft. Cart Tent 24 ft. sloping/20 ft. flat 24 ft. Density/GRFA: n/a n/a Site coverage: 5% (+/- 198,198 sq.ft.) <5% Pro Shop +753 sq.ft. Locker/Restroom +719 sq.ft. Storage Garage +576 sq.ft. Cart Tent +4,200 sq.ft. Total New +6,248 sq.ft. Existing Clubhouse 12,980 sq.ft. Net Change -6,732 sq.ft. Landscaping: per DRB pending DRB review Parking: per PEC (not a listed use) no change (existing parking lot) Town of Vail Page 7 VI. SURROUNDING LAND USES AND ZONING Existing Use North: 1-70/Hwy. 6 South: Residential West: Golf Course East: Golf Course VII. REVIEW CRITERIA Zoning District n/a Low Density Multiple Family Outdoor Recreation District Outdoor Recreation District Before acting on a conditional use permit application, the Planning and Environmental Commission shall consider the following factors with respect to the proposed use: 1. Relationship and impact of the use on the development objectives of the Town. Staff finds the proposed conditional use permit for temporary buildings at the Vail Golf Club to be consistent with the goals and objectives of the Vail Land Use Plan as outlined in Section IV of this memorandum. Specifically, the proposed conditional use permit maintains controlled growth serving both visitors and residents, maintains and upgrades existing development, accommodates growth in existing developed areas (infill areas), allows the community to continue to emphasize its role as a destination resort while accommodating day visitors, allows the community to improve summer recreational options to improve year-round tourism and allows public services to keep pace with the growth of the community and the needs of peak periods. Staff believes the proposed conditional use permit facilitates the continued operation of golf and Nordic center operations which provide opportunities for active and passive recreation areas, facilities, and uses. Therefore, Staff believes the proposed amendments to the conditional use permit are consistent with the purposes of the Outdoor Recreation District as outlined in Section IV of this memorandum. Staff finds the proposed temporary buildings compatible and harmonious with the surrounding properties and the Town at large. Staff also believes the location and operation of the temporary golf and Nordic center operations will continue to be in accordance with the development objectives of the Town and will not be detrimental to other uses or properties. Therefore, Staff believes the proposed conditional use permit is consistent with the purposes of Chapter 12-16, Conditional Use Permit, Vail Town Code. 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. Staff believes the proposed conditional use permit for temporary buildings at the Vail Golf Course will allow the Vail Recreation District the ability to continue golf and Nordic center operations during the anticipated renovation of the golf course clubhouse. Staff finds the proposed conditional use permit will have no significant negative impact on Town of Vail Page 8 light and air, transportation facilities, utilities, schools, or parks and recreation facilities in comparison to existing conditions. The proposed temporary buildings were intentionally sited in close proximity to the existing starter building and driving range because of the existing utility services located on this portion of the golf course. Therefore, Staff believes the proposed conditional use permit is consistent with this review criterion. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. Within the Outdoor Recreation District parking shall be provided in accordance with Chapter 12-10, Off Street Parking and Loading; however, the parking requirement schedules of this chapter do not address golf courses or temporary golf course facilities. Therefore the parking requirement for the proposed conditional use permit shall be established by the Planning and Environmental Commission. The applicant is proposing to continue golf course and Nordic center parking in the existing parking lot during the anticipated renovation of the clubhouse building. The applicant is proposing to maintain the existing cart path between the parking lot and the driving range to provide access to the proposed temporary buildings. Deliveries and trash/recycling pick-up will also continue to occur from the existing parking lot. Deliveries and trash/recycling will be carted between the parking lot and the proposed temporary buildings. The applicant will be responsible for coordinating construction staging and access with golf and Nordic parking and deliveries. A construction staging plan and parking management plan will be required during the review of the anticipated clubhouse renovation project. Staff does not believe the proposed conditional use permit will have a significant impact on congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas in comparison to existing conditions. Therefore, Staff believes the proposed conditional use permit is consistent with this review criterion. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. Staff believes the proposed conditional use permit will allow for the construction of temporary buildings that are consistent with the scale and bulk, architectural style, and aesthetic character of a mountain resort community and the surrounding neighborhood. All proposed temporary buildings are 24 feet or less in height and have a combined footprint of less than one-half the site coverage of the existing clubhouse building. The proposed temporary buildings are located no closer than 24 feet to the nearest property boundary (south setback adjacent to Sunburst Drive). The applicant has selected the locations for the proposed temporary buildings based upon input from the August 15, 2012, Design Review Board public hearing and the August 16, 2012, community open house in an effort to minimize impacts to the neighboring properties. Therefore, Staff Town of Vail Page 9 believes the proposed conditional use permit will have no significant negative impact on the character of surrounding area and is therefore consistent with this criterion. VIII. RECOMMENDATION The Community Development Department recommends the Planning an Environmental Commission approves, with conditions, a conditional use permit, pursuant to Section 12-813-3, Conditional Uses, Vail Town Code, for "accessory building and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concession, storage buildings, and similar uses" to allow for the construction of temporary buildings for golf course and Nordic center operations including offices, restrooms, general storage, trash storage, golf cart storage, etc., generally located at 1655 Sunburst Drive (Vail Golf Course starter shack and driving range area) / Unplatted, and setting forth details in regard thereto. This recommendation is based upon the review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to approve this conditional use permit request, the Community Development Department recommends the Commission passes the following motion: "The Planning and Environmental Commission approves this request for a conditional use permit, pursuant to Section 12-88-3, Conditional Uses, Vail Town Code, for "accessory building and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concession, storage buildings, and similar uses" to allow for the construction of temporary buildings for golf course and Nordic center operations including offices, restrooms, general storage, trash storage, golf cart storage, etc., generally located at 1655 Sunburst Drive (Vail Golf Course starter shack and driving range area) / Unplatted, and setting forth details in regard thereto." Should the Planning and Environmental Commission choose to approve this conditional use permit amendment, the Community Development Department recommends the Commission imposes the following conditions: "1. This conditional use permit approval is contingent upon the applicant obtaining Town of Vail approval of the associated design review application. 2. This conditional use permit approval is contingent upon the applicant and the Town of Vail obtaining conditional use permit and design review approvals for renovations to the Vail Golf Course Clubhouse that displace golf course and/or Nordic center operations. 3. This conditional use permit approval shall expire in accordance with Section 12-16-8, Permit Approval and Effect, Vail Town Code, or within 60 days of the Town of Vail Page 10 issuance of a final certificate of occupancy for a renovated golf course clubhouse building. All temporary buildings associated with this application shall be removed and the site restored prior to the expiration of this conditional use permit. " Should the Planning and Environmental Commission choose to approve this conditional use permit request, the Community Development Department recommends the Commission makes the following findings: "Based upon the review of the criteria outlined in Section VII of the Staff memorandum to the Planning and Environmental Commission dated September 107 2012, and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. The proposed conditional use permit is in accordance with the purposes of the Zoning Regulations and the Outdoor Recreation District. 2. The proposed conditional use permit and the conditions under which it will be operated or maintained are not detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. 3. The proposed conditional use permit complies with each of the applicable provisions of Chapter 12-16, Conditional Use Permit, Vail Town Code." IX. ATTACHMENTS A. Vicinity Map B. Applicant's Request C. Proposed Plans Town of Vail Page 11 i ik i .� r u 0 i N" VAIL RECREATION D I S T R I C T To: Planning & Environmental Commission From: Vail Recreation District Date: 09/05/2012 RE: Vail Golf & Nordic Temporary Structures and Operations The Vail Recreation District (VRD), in conjunction with the Town of Vail (TOV) is currently working on plans for the temporary structures and operations required as a part of the Vail Golf and Nordic Club House. Background: This project is a result of the town of Vail voter approval of the conference center funds to be partially allocated to the Vail Golf & Nordic club house renovation. Once the renovation process begins it is expected to last between 12 and 18 months. During that time the VRD is tasked with providing both Golf and Nordic programming throughout the construction. We propose providing this programming with temporary structures detailed below. Purpose: The purpose of this project is to provide the following services and amenities associated with a Golf and Nordic Club House: 1) Retail & Admin operation (tee times, track fees, rentals, retail sales and information, staff offices etc.) 2) Restrooms and Lockers 3) Cart storage (golf season only) 4) Inventory & equipment storage 5) F&B and "Back of House" functions Details and Operations: This project has many parts to complete the picture required to maintain Golf and Nordic operations throughout the renovation process. The center pieces for the temporary structures will be 2 trailers that were donated to the VRD by Vail Resorts Inc. (VRI). These 2 trailers were used by VRI at the Beaver Creek landing (current top terminal for the Westin Hotel to Beaver Creek Gondola). We propose to utilize the ticketing trailer for our retail and admin office and the restroom trailer for our restrooms and lockers. These trailers had limited use in their previous location and have been in storage with the VRD since. They have been through a conceptual design and review by the Town of Vail. They have also undergone several inspections both with TOV community development staff as well as local engineers and contractors. We firmly believe that these trailers will be both functional and aesthetically pleasing for temporary structures. The proposed location for the trailers is along the east side of the cart path heading north to the starter building from Sunburst Drive. They will be located on the driving range however due to the limited space requirement we will continue to operate the driving range as it exists today however without the last 2 hitting lanes. The trailers will be installed with the wheels below surface so that we limit the need for ADA ramps on the exterior. We are also proposing to install a tent structure for use as our golf cart barn storage. This will be a summer operation requirement only and the structure will be removed for winter operations. The structure will be 50' X 84'. The canvas will be a green color. We propose installing this structure to the north and east of the starter If building. The interior flooring will either be asphalt or gravel with plywood floor. Golf Carts will be stored and charged in this location. They will not be serviced in this location. All servicing will occur at the Golf Maintenance Building. We are also proposing a 2 bay garage to be utilized for equipment and operation storage. This will be installed on the northwest side of the starter building. This will be a stick build structure and will match the trailers for exterior finishes. This will be approximately 24' X 24' with 2 garage doors. This structure will be critical in our ability to operate seasonal business with separate equipment needs. Finally, we are proposing to install an 8' tall fence to create and enclosure to the west of the starter building. We would utilize this enclosure for back of house operations including trash, recycling, refrigeration and exterior storage. The fence would match the current exterior of the starter building. Scheduling: This project is proposed to commence as soon as there is a definitive course of action for the club house renovation. We do not want to install them and not need them nor can we begin renovations of the club house without the temporary structures. The VRD has proposed that the structures be installed in the fall of 2012 or fall of 2013. We have also proposed that we limit the use to 1 summer operation and 2 winter operations. We do not want to be impacted for 2 summer seasons. Golf Operations: The golf season begins with pass sales during the second week of April. The golf course opens as soon as the snow has melted and the tees and greens have recovered from dormancy. Early and late season golf hours are from 9 am until 7 pm. Peak season hours are from 6 am until 9 pm. Golf operations end October 3155 or earlier if weather prohibits play. Nordic Operations: The Nordic season begins with pass sales during the second week of November. The track opens as soon as there is sufficient snow for grooming. Early and late season Nordic hours are from 10 am until 4 pm. Peak season hours are from 9 am until 5 pm. Nordic operations end on April 1s1 or earlier if the track is no longer safe for skiing due to weather conditions. Parking: Both Golf and Nordic will continue to utilize the existing club house parking lot during the renovation. It will need to be managed by the VRD and TOV to ensure that there is impact from renovation staging and access is minimized. The VRD recommends that there be NO free skier parking in this lot during the renovation and operation of the Nordic center. A walkway will be maintained by the VRD to the temporary structures throughout the renovation. Overflow parking will remain as it exists today with parking allowed on Sunburst drive only once the existing lot has reached capacity. Deliveries, Trash & Recycling All deliveries will be made to the existing parking lot and hand trucked or carted to the final location. Trash and recycling will be staged to the west of the starter building and will be carted to the parking lot for designated pick up times. Emergency Access: Emergency vehicles will be allowed to access the entire location via the existing road from Sunburst Drive to the Starter Building which was originally designed to accommodate vehicles including the Vail Fire Pump truck. Structure Removal: The VRD will be prepared to remove the structures and restore the impacted area within 60 days of acquiring a CO for the newly renovated Club House. Conclusion: The Vail Recreation District will continue to work with both the Golf and Nordic operations staff to ensure that all services and programming can be accomplished during the renovation. We realize that in a temporary capacity we will want to be flexible and accommodate the operations as much as possible with as little impact to our guests and to the renovation project. Please feel free to contact me directly with any questions or comments regarding our request for a conditional use permit. Thank you for your time. Sincerely, Scott F. O'Connell Director of Operations Vail Recreation District (970) 477-5264 soconnell@vailrec.com N" VAIL RECREATION D I S T R I C T To: Planning & Environmental Commission From: Vail Recreation District Date: 09/05/2012 RE: Community Outreach for Temporary Structure project The Vail Recreation District (VRD), in conjunction with the Town of Vail (TOV) have actively sought feedback from the Vail Community, including the adjacent homeowners in regards to the use of temporary structures for the Golf and Nordic operations during the club house renovation project. The VRD and TOV have been before the Design and Review Board on August 15th 2012 for a conceptual design review and posted a press release to inform the community of our appointment with the review board. As a result of that meeting we were given the following feedback: 1) If possible, install the new cart barn structure with a green canvas or associated material top. 2) Ensure that the storage building has matching finishes to the proposed trailers 3) If possible, incorporate some of the existing lilac trees into the temporary landscaping. The VRD and TOV have worked with the Architect and manufacturer and will be able to meet both of the recommendations for the project. The VRD and TOV also held a community open house at the Club House to present the project to the public. This was done on Thursday August 16th. The invitation to the open house was also announced via the press release as well as we sent an email out to the entire golf community and all community members that had specifically requested that we contact them regarding all applications for the renovation project. There were several members of the community that participated including the association representatives from Fall Ridge. We received positive feedback from them regarding this project. Some of the feedback that was taken into consideration and ultimately impacted the plans were: 1) Location of the cart barn 2) Location of the storage structure Both of these concerns were addressed and ultimately resulted in moving the proposed location to an area that the neighbors had identified as having the least impact to the neighborhood. The VRD and TOV will continue to update the community as to the progress and timing of the project. Due to the fact that the renovation timing is yet to be determined we are planning on being prepared to install as. Please feel free to contact me directly if you have any questions or would like any additional information regarding the community outreach portion of the temporary structure project. Thank you for your time. Sincere , Scott F. 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I I I I I I I I I I I c I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I V I I I I I I I I I I I I I �'-'- -'-' I I I I I I I I I I I I I I I I I I I I i _._.._._l-._.._._.L._.J _._.._._I-._.�.L1 L._.J._._.1._.J.L O L I I I I I I I I I I I I I I I I I I I I I I I I I I I I c L._.J I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I --4 -'-'4- -'-1-'-'-4 -'-'4-- F-'-'4 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 6 L._.J._._.1._._1_._.J._._.L._._1_._.1._._.L._._l_._.1._._.L._.J N Ln O N Ln TOWN OF VAIL 't Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: September 10, 2012 SUBJECT: A request for the review of conditional use permits, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, for a healthcare facility and a public building and grounds, to allow for the redevelopment of the Town of Vail municipal site with a medical research, rehabilitation, and office building and a municipal office building located at 75 and 111 South Frontage Road West/unplatted, and setting forth details in regard thereto. (PEC120012) Applicant: Vail MOB, LLC, represented by Triumph Development and Town of Vail, represented by Consilium Partners, Vail Planner: Warren Campbell I. SUMMARY The purpose of this work session is to provide greater detail of the plans being developed for the medical office and municipal buildings located at 75 and 111 South Frontage Road West. The goal of this work session is to discuss several topics regarding the proposed buildings in order to gain feedback for the development team prior to the submittal of a complete development review application to be reviewed by the Planning and Environmental Commission in October. The specific topics to be covered at this hearing are as follows: • Loading and delivery • Parking • Setbacks • Building Height • Site Coverage • Employee Housing The Community Development Department requests that the Planning and Environmental Commission provide feedback on these topics and table the application to the September 24, 2012 hearing. II. DISCUSSION TOPICS The municipal site redevelopment project is a partnership between the Town of Vail (ToV), the Vail Valley Medical Center (VVMC), the Steadman Clinic (SC), the Stead man -Ph ilippon Research Institute (SPRI) and Howard Head Sports Medicine (HH) to construct a new municipal office building and a new medical office building on the Town's municipal office site. To date, the applicant has held several work sessions with the Planning and Environmental Commission to discuss concept level plan drawings to receive feedback prior to submittal of a complete application for review and action. The proposed medical office and municipal buildings redevelopment site is located within the General Use (GU) district. Within the GU district: "Development standards shall be proposed by the applicant as a part of a conditional use permit application. Site specific development standards shall then be determined by the planning and environmental commission during the review of the conditional use request in accordance with the provisions of chapter 16 of this title." The Planning and Environmental Commission determines if the proposed development standards address the criteria for review of a conditional use permit found in Section IV of this memorandum. The Planning and Environmental Commission should request the information it deems necessary from the applicant in order to make a determination on the proposed development standards. At this hearing the applicant is asking to discuss six topics with regard to the current proposal. A letter from the applicant detailing the topics to be discussed dated September 5, 2012 is attached for reference (Attachment A). Those topics are as follows: Loading and Delivery: The applicants are proposing to incorporate three (3) loading and delivery bays on the development site. Two (2) of the bays are proposed to be enclosed, 14 feet in height, and constructed within the western end of the medical office building (MOB) with access off of the frontage road. The third bay is the existing bay located in the parking lot to the east of the police department wing of the municipal building. The proposed bays in the MOB can accommodate: • two 30'x8' straight -body vehicles, with limited exiting ability from the southern bay; Town of Vail Page 2 • one standard 30x8' straight -body vehicle and one 21'x8' vehicle (UPS, FedEx, trash truck), without limited exiting ability; • one 35'x8' semi -truck with trailer (smaller freight truck that UPS,FedEx, others utilize); • six (6) four cubic yard dumpsters, two (2) for recycling; and • a trash compactor. Exhibits depicting the turning movements and function are attached for review (Attachment B). The existing bay located to the east of the police wing of the municipal building in the parking lot occurs in the drive aisle for the double loaded parking and impacts the entry and exit ability of vehicles utilizing the parking area. The loading, delivery, and trash provisions for the municipal building will be occurring within the enclosed area of the MOB. The transport of loading and delivery items and trash removal for the municipal building will occur through the use of elevators in each building and the first floor of the parking structure to move between the buildings. Staff has reviewed the proposed loading and delivery plan to be incorporated into the redevelopment of the site. Section 12-10-13, Loading and Delivery Requirements Schedule, requires the following: "Loading facilities requirement to be determined by the planning and environmental commission as a condition of the conditional use permit, but not less than the comparable requirement prescribed above." The Code identifies a requirement on one (1) loading berth for professional and business offices, banks, and financial institutions with over 10,000 square feet total floor area. The applicant is proposing three (3) loading and delivery bays as identified above. The Code identifies the minimum dimensions of a loading bay as 35 feet long and 12 feet wide and if enclosed, a 14 foot height. At the discretion of the Commission variations to these standards can be granted if a finding is made that it is necessary to prevent negative impacts on the public right-of-way. The proposed MOB is approximately 79,000 gross square feet (not including the enclosed loading and delivery and ground level parking area) and the municipal building is approximately 19,000 gross square feet. After review Staff has the following questions and comments regarding the proposed loading and delivery plan. Town of Vail Page 3 Staff requests that the applicant submit: • a written document detailing the loading and delivery needs of the land uses to be contained within the MOB and the municipal site; • a plan depicting the function of the enclosed loading and delivery facility with the dumpster and compactors identified and located; and • a plan showing the location of the existing loading and delivery bay east of the police wing including turning movements. These documents will be used to evaluate the appropriateness of the proposed number and sizes of the bays. The written document needs to include detail on the number and frequency of loading and delivery for the land uses as well as the typical size of delivery vehicles. The plan should highlight any special needs which may happen infrequently for the delivery of items outside of the standard items. For example if certain medical equipment of furniture deliveries would not fit within the anticipated delivery model. Does the Planning and Environmental Commission have any additional comments or informational needs on the proposed provision of loading and delivery in order to make a determination on its adequacy? Parking: The applicant is proposing to construct a subterranean parking structure beneath the two buildings with a minimal number of parking spaces located at grade. The applicant has submitted several documents prepared by Carl Walker, a consultant specializing in parking, to address the provision and operation of parking on the site. Carl Walker provided a parking demand study to address the parking need for the site. This study was commissioned to provide reason and legitimacy to the applicant's request for a determination by the Commission on the parking requirement as detailed in the GU district. The parking demand study dated September 4, 2012 (Attachment C) includes an analysis of the Town's parking generation rates based on the areas designated for various land uses, Urban Land Institute (ULI) parking demand models, employee counts for the project, and anticipated patient and visitor visits. The results of the study determined that 298 parking spaces will address the parking demand of the development. The applicant has proposed 305 parking spaces to meet the parking requirement for the development through the review of the conditional use permit as stated in the GU district. The applicant believes that 305 parking spaces with the support of the demand study will be adequate to address parking demand. Town of Vail Page 4 In addition to the applicant's proposal to establish 305 parking spaces as the requirement for the development the proposal includes the construction of an additional 40 parking spaces on the site for a total of 345 parking spaces. The Commission previously identified a concern that in the future the facility may exceed current expectations of success and result in additional staff on-site and increased patient counts. The 40 parking spaces would be used to capture these possibilities and any reconfigurations of spaces within the building resulting in increased parking demand. The applicant has submitted an additional study by Carl Walker entitled Preliminary Operating Methodology Outline dated August 27, 2012 (Attachment D). This study highlights the possible operational flexibility that could be incorporated into the proposed parking structure. It discusses the inclusion of gates, employee vehicular passes, pros and cons with regarding to skier parking use, and other aspects. At this point there has been no final determination on the joint operation of the parking structure and the potential for skier parking. It is anticipated that there will be some number of parking spaces made available for skier parking on the weekends similar to the existing lots. The details and agreements regarding the operation will not be finalized until later in the development review process. In evaluating and determining the appropriateness of the 305 parking spaces proposed Staff believes it is beneficial to have an understanding of the parking requirement generated by the land uses outside of the GU district review process. The GU district establishes a process by which the Planning and Environmental Commission determines the appropriate parking requirement. Parking generation for the municipal property utilizes the generation counts for areas located outside of the commercial cores. As a point of reference the parking count generated by the proposed land uses on site would be 391 parking spaces. Pursuant to Section 12-10-12, Credit For Multiple Use Parking Facilities, Vail Town Code, the parking requirement drops by 7.5% due to the mixed use nature of the development resulting a parking requirement of 362 parking spaces. Properties neighboring the municipal site such as the Four Seasons, US Bank Building, and the Evergreen are all included within the areas designated as being within the commercial core which results in decrease parking generation rates for the same land uses. Were the municipal site located within the commercial core the parking generation for the proposed land uses would be 234 parking spaces with a mixed use reduction of 5% resulting in a required parking count of 223 parking spaces. The applicant has stated that the nature of the service to be provided will result in decreased vehicular parking needs as patients and their families will be staying in lodging within Vail and/or arriving by shuttles. Additionally, the pedestrian Town of Vail Page 5 bridge connecting the Vail Valley Medical Center (VVMC) to the new M.O.B. allows for patients to traverse from either building without the increased need for parking should the patients all be arriving via personal vehicle. Staff believes the parking demand study has incorporated elements raised by the Commission at the previous hearing regarding the incorporation of actual employee counts in each building, anticipated patient counts and turn -around times, and potential increase in parking demand as result of future success. Staff believes the applicant's proposed parking requirement of 305 parking spaces will adequately meet demand. The applicant is currently working with the Town Council to remove the surface parking located adjacent to and beneath the municipal building. This plan has not been included in the packet as the Town Council had not reviewed or approved the new direction prior to this hearing with the Planning and Environmental Commission. The revised plan would eliminate the congestion concerns of the Commission identified in previous hearings and result in an increase in landscape area between the buildings. Regardless of any change to the location of the parking spaces and vehicular circulation on site the applicant's proposal for the provision of parking will not change. Staff has the following questions and comments regarding the proposed parking plan. Does the Planning and Environmental Commission have any questions or comments regarding the submitted parking studies? Does the Planning and Environmental Commission need any additional information in order to make a determination on the parking requirement for the healthcare facility and public building and grounds? Should the land uses being proposed remain as presented in the parking demand study does the Planning and Environmental Commission believe that 305 parking spaces is appropriate to meet the demand of the development? Setbacks: The Vail Town Code defines a setback as: "The distance from a lot or site line, creek or stream measured horizontally to a line or location within the lot or site which establishes the permitted location of uses, structures, or buildings on the site." Setbacks in general are established to provide a buffer between developments on adjacent properties. The required setback established within a zone district Town of Vail Page 6 generally increases to provide a greater buffer for uses which may have objectionable aspects or be less compatible with adjacent properties. Typically, landscaping, berms, and other methods of screening or softening a developed property occur within the buffer established by a setback. The municipal site is currently comprised of two parcels. The redevelopment of the municipal site is proposed to maintain two parcels which will comprise the overall development site. The establishment of a development site comprised of two parcels results in the calculation of development standards based upon the larger development site verse the individual smaller parcels. This results in no setback requirement from the shared property line. Setback Existing Proposed Change North (rear) 0.8 feet 0.8 feet No change South (front) 8.0 feet 1.0 feet 7 foot reduction East (side) 183.2 feet 183.2 feet No change West (side) 125.7 feet 3.5 feet 121.2 foot reduction A copy of the ALTA Survey is attached for reference regarding the existing setbacks (Attachment E). A site plan showing the proposed setbacks is included in the plan set (Attachment F). The proposed development plan impacts the western existing setback to the greatest extent. The area on the western end of the property is largely a surface parking lot and a recycling center. The applicant has stated that the location of the development site between CDOT right-of-ways results in reduced impact to neighboring properties allowing for reduced setbacks. After review Staff has the following questions regarding the proposed setbacks: Does the Planning and Environmental Commission believe that the proposed setbacks provide an appropriate buffer between land uses? Do the proposed setbacks establish an adequate area to implement screening and softening elements? Does the Planning and Environmental Commission believe the placement of landscaping within the CDOT right-of-ways for Interstate 70 and the Frontage Road will adequately buffer the proposed buildings? Building Height: The Vail Town Code defines height as: "HEIGHT. The distance measured vertically from any point on a proposed or existing roof or eaves to the existing or finished grade (whichever is more Town of Vail Page 7 restrictive) located directly below said point of the roof or eaves. Within any building footprint, height shall be measured vertically from any point on a proposed or existing roof to the existing grade directly below said point on a proposed or existing roof. " Within the GU district the Planning and Environmental Commission will determine the allowable height on the development site. The existing buildings on site are a maximum of two stories above grade with an approximate maximum height of 30 feet. The proposed height of the Municipal Building is approximately 62 feet above finished grade for the tower element. The MOB building has a proposed height of approximately 87.5 to the ridge of the architectural glass feature on the west end on the building. The applicant is proposing that the appropriate allowable height on the development site is as described in the Lionshead Mixed Use 1 (LMU1) district. It is stated by the applicant that this height will fit the character of the neighborhood as established in one of the review criterion for the conditional use. The LMU1 district allows for a maximum height of 82.5 feet and an average height of 72 feet. The applicant states that the allowable height in the LMU1 district is appropriate, as the adjacent Evergreen Lodge property is zoned LMU1 which is in close relationship to the western end of the development site with the eastern end of the property stepping down towards the roundabout. The applicant will be providing a 3D digital model to aid in the evaluation of the criterion addressing compatibility of the proposed development wit the neighborhood. The height regulations established in the LMU1 district were the result of a extensive study and the adoption of the Lionshead Redevelopment Master Plan. It was found through the study of Lionshead and the adoption of an 82.5 foot maximum height and a 72 foot average height was appropriate in concert with multiple adopted design standards. Several of the design standards are: • establishment of a maximum initial eave height; • requirements for vertical and horizontal articulation; • establishment of a base, middle, and top on the facade; • establishment of a hierarchy of materials, colors, and textures; • establishment of maximum vertical wall faces of 35 feet; • establishment of appropriate roof forms and flat roof maximums; • etc. Other properties in the neighborhood are the: • The VVMC zoned GU district which has a maximum allowable height determined by the PEC in the approved development plan. Town of Vail Page 8 The U.S. Bank Building zoned a Special Development District (SDD) with an approved height of approximately 47 feet and an underlying maximum allowable height of 38 feet in the Commercial Service Center district. The Scorpio Condominiums zoned High Density Multiple -Family with a maximum allowable height of 48 feet currently approximately 65 feet in height. The Four Seasons zoned a SDD with an approved height of approximately 104 feet (located on the south side of the building above the pool deck) and an underlying maximum allowable height of 48 feet in the Public Accommodation district. After review staff has the following questions and comments regarding the proposed building height. Staff requests that the applicant submit: • a plan depicting the proposed roof form including ridge and eave elevations over the historical and proposed finished grades so that height calculations can be made; an analysis of the roof height on the development site calculating the average roof height; and an analysis of the ability of the M.O.B. to function as a location for the hospital helipad. Does the Planning and Environmental Commission need any additional information to evaluate the proposed heights of the development site? Does the Planning and Environmental Commission believe that the implementation of the Lionshead Mixed Use 1 district height regulations is appropriate? If yes, does the Planning and Environmental Commission believe that the architectural design guidelines found in the Lionshead Redevelopment Master Plan should be implemented as well? If the Lionshead Mixed Use 1 district height regulations are not appropriate what would the Planning and Environmental Commission believe is an appropriate height for the development site? Site Coverage: The Vail Town Code defines site coverage as: "The ratio of the total building area of a site to the total area of a site, expressed as a percentage. For the purposes of calculating site coverage, "building area of a site" shall mean that portion of a site occupied by any building, carport, porte- Town of Vail Page 9 cochere, arcade, and covered or roofed walkway constructed at, below, or above grade as measured from the exterior face of the sheathing of the perimeter walls or supporting columns. For the purposes of this definition, a balcony or deck projecting from a higher elevation may extend over a lower balcony, deck or walkway, and in such case the higher balcony or deck shall not be deemed a roof or covering for the lower balcony, deck or walkway. In addition to the above, building area shall also include any portion of a roof overhang, eaves, or covered stair, covered deck, covered porch, covered terrace or covered patio that extends more than four feet (4) from the exterior face of the perimeter building walls or supporting columns." The proposal will redevelop approximately 1.33 acres of the 2.05 acre municipal site. Site coverage has been calculated based upon the whole of the development site as follows: Existing: Above grade: 33.6% Below grade 0.0% Proposed: Change: 51.5% 17.9% increase 70.9% 70.9% increase The plan as proposed includes a subterranean parking structure beneath both building and in the area between the buildings. The increase in site coverage largely includes those asphalt parking areas existing on the site currently. The site coverage of other properties in the neighborhood is as follows: • The Evergreen Lodge is permitted 70% in the LMU1 district. • The VVMC is as determined by the PEC pursuant to the GU district. The U.S. Bank Building is permitted 75% in the CSC district. The Scorpio is permitted 55% in the HDMF district. The Four Seasons is permitted 65% or greater if determined by the PEC in the PA district. Does the Planning and Environmental Commission need any additional information to evaluate the proposed site coverage of the development site? Does the Planning and Environmental Commission believe that the proposed site coverage is appropriate for the development site? Employee Housing: The municipal site is located within the GU district which is required to mitigate employee housing needs pursuant to Chapter 12-23, Commercial Linkage, Vail Town Code. Chapter 12-23 identifies the generation rate of employees for various land uses. Additionally, the regulations provide for the mitigation of the net increase in floor area for sites that are being redeveloped pursuant to Town of Vail Page 10 Chapter 12-23-4, Redevelopment, Vail Town Code. The proposed redevelopment employee mitigation requirement is calculated as follows: • The redevelopment includes the removal of 16,336 square feet of office. • The new development is 81,640 (MOB & TOV) square feet of office space. • There is a net increase of 65,304 square feet of office space on the site. • The mitigation rate for business and professional offices is 3.2 employees/1,000 square feet. • The required employee mitigation for the development is 41.79 employees to be mitigated with 20.90 to be on-site as currently proposed. The applicants have included a memorandum dated September 5, 2012 detailing the process to arrive at the mitigation rate of 41.79 employees (Attachment G). In the memorandum, the applicant responds to the criteria found within Section 12-23-6, Methods of Mitigation, Vail Town Code, and requests an exception to the one-half on site requirement. At the sole discretion of the applicable governing body, in this case the Planning and Environmental Commission, an exception may be granted based upon one (1) of the following findings: "a. Implementation of the on site unit mitigation method would be contrary to the intent and purpose of the applicable zone district. b. Implementation of the on site unit mitigation method would be contrary to the goals of the applicable elements of the Vail comprehensive plan and the town's development objectives. c. Exceptional or extraordinary circumstances or conditions apply to the site that prevents the implementation of the on site unit mitigation method. d. The method of mitigation proposed better achieves the intent and purpose of this chapter and general and specific purposes of this title than the on site mitigation unit method." The applicant has addressed each of these findings in their memorandum (Attachment G). The applicant has submitted reasons for providing mitigation for 41.79 employees off site. Several of the reasons stated are: • That the inclusion of employee housing on site in not in keeping with the purpose statement of the GU district. • That market rate housing is neither a permitted or conditional use in the GU district. Town of Vail Page 11 • That the addition of employee housing on site would result in a need to increase the height of the MOB by a floor further highlighting the difference between the MOB and the municipal building. • The Vail Land Use Plan does not identify the municipal site as a potential site for market rate nor employee housing. • A need to have an architecturally significant building at Vail's front door off of 1-70. • The inability of the 1.2 acre redevelopment site to accommodate more program. • The Vail 20/20 Plan provides significant guidance with regard to the promotion of a year-round economy and this proposal is significant in achieving economic development. At the time of providing this memorandum to the Planning and Environmental Commission the discussion of the Housing Authority had not been completed. Staff intends to provide the Commission with the highlights and recommendation of the Housing Authority should the reach one at their pubic hearing. The outcome of the Housing Authority meeting does not have any binding effect. Their thoughts were sought on this issue as they focus on this particular element for the Town. After review staff has the following questions regarding the proposed method of mitigating the employee generation for the site. Does the Planning and Environmental Commission need additional information in order to make a finding pursuant to Section 12-23-6, Methods of Mitigation, Vail Town Code? If so, what information is needed? Does the Planning and Environmental Commission believe that a finding can be made to locate all of the required employee mitigation off site pursuant to Section 12-23-6, Methods of Mitigation, Vail Town Code? If not, does the Planning and Environmental Commission believe that some percentage less than one-half should be provided on site? If yes, what percentage of the required employee housing should be provided on the development site? III. APPLICABLE DOCUMENTS SECTION 12-2-2, DEFINITIONS FACILITIES, HEALTHCARE: A facility principally engaged in providing services for health maintenance, diagnosis or treatment of human diseases, pain, injury, deformity, or physical condition. Town of Vail Page 12 ARTICLE 12-9C. GENERAL USE (GU) DISTRICT 12-9C-1: PURPOSE.- The URPOSE: The general use district is intended to provide sites for public and quasi -public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12-1-2 of this title and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi -public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. 12-9C-2: PERMITTED USES (in part).- The art): The following uses shall be permitted in the GU district.- Communications istrict: Communications antennas and appurtenant equipment. 12-9C-3: CONDITIONAL USES.- A. SES: A. Generally: The following conditional uses shall be permitted in the GU district, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title.- Healthcare itle: Healthcare facilities. Helipad for emergency and/or community use. Public buildings and grounds. Public parking structure. Public theaters, meeting rooms and convention facilities. Public tourist/guest service related facilities. Public unstructured parking. 12-9C-5: DEVELOPMENT STANDARDS.- A. TANDARDS: A. Prescribed By Planning And Environmental Commission: In the general use district, development standards in each of the following categories shall be as prescribed by the planning and environmental commission: 1. Lot area and site dimensions. 2. Setbacks. Town of Vail Page 13 3. Building height. 4. Density control. 5. Site coverage. 6. Landscaping and site development. 7. Parking and loading. B. Reviewed By Planning And Environmental Commission: Development standards shall be proposed by the applicant as apart of a conditional use permit application. Site specific development standards shall then be determined by the alannina and environmental commission durina the review of the conditional use request in accordance with the provisions of chapter 16 of this title. 12-9C-6: ADDITIONAL DEVELOPMENT STANDARDS.- Additional TANDARDS: Additional regulations pertaining to site development standards and the development of land in the general use district are found in chapter 14 of this title. IV. CRITERIA AND FINDINGS The review criteria and factors for consideration for a request of a conditional use permit are established in accordance with the provisions of Chapter 12-16, Conditional Use Permits, Vail Town Code. A. Factors Enumerated: Before acting on a conditional use permit application, the planning and environmental commission shall consider the following factors with respect to the proposed use.- 1. se: 1. Relationship and impact of the use on development objectives of the town. 2. Effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facilities needs. 3. Effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking areas. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. 5. Such other factors and criteria as the commission deems applicable to the proposed use. Town of Vail Page 14 6. The environmental impact report concerning the proposed use, if an environmental impact report is required by chapter 12 of this title. B. Necessary Findings: The planning and environmental commission shall make the following findings before granting a conditional use permit.- 1. ermit: 1. That the proposed location of the use is in accordance with the purposes of this title and the purposes of the zone district in which the site is located. 2. That the proposed location of the use and the conditions under which it would be operated or maintained will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. 3. That the proposed use will comply with each of the applicable provisions of this title. V. STAFF RECOMMENDATION The Community Development Department requests the Planning and Environmental Commission tables this application to the September 24, 2012 public hearing. VI. ATTACHMENTS A. Letter from the applicant dated September 5, 2012 B. Loading and delivery turning movement exhibits C. Carl Walker Parking Demand Study dated September 4, 2012 D. Carl Walker Preliminary Operating Methodology dated August 27, 2012 E. ALTA survey dated December 27, 2011 F. M.O.B and Municipal Building plans dated September 10, 2012 G. Employee housing requirement memorandum dated September 5, 2012 Town of Vail Page 15 Z E H R E N AMC ASSOCIATES. INC September 5, 2012 Warren Campbell, AICP Chief of Planning Town of Vail 75 South Frontage Road Vail, Colorado 81657 RE: VVMC/Steadman Medical Office Building Town of Vail Municipal Redevelopment September 10, 2012 PEC Update Dear Warren: On behalf of Triumph Development, The Steadman Clinic, The Steadman Philippon Research Institute, The Vail Valley Medical Center and The Town of Vail, thank you for the opportunity to update the Planning and Environmental Commission on September 10, 2012. In anticipation of a complete submittal for the project, we would like to address the items listed below based upon our last meeting with the commission. Enclosed is information in support of the anticipated discussions. Loading and Delivery: a. Generally, the applicant is seeking staff and PEC comment on the proposed loading and delivery facilities prior to a final, (technical), submittal to town staff. i. Development Standards for the General Use District, including the appropriate number of size of loading bays are prescribed by the Planning and Environmental Commission. b. Three, (3), 12'x 35'x 14' loading bays are being proposed for the site, which is triple the amount required under the town's current zoning. 1. The proposed turning movements would be limited to right turn in and right turn out only minimizing the impacts to frontage road traffic patterns. 2. One loading area will continue to be maintained at the eastern, (police), end of the site, for a total of three loading bays or areas on the property. 3. Two 12'x35' enclosed loading bays are proposed at the western end of the site. a. Two standard SU (30'x8') straight -body vehicles can be accommodated at the same time although the northern truck can not exit independently of the southern truck. b. One standard SU (30'x8') straight -body vehicle and one standard step van (UPS/FedEx/trash Truck 21'x8') can be accommodated with independent maneuvering (entering and exiting). c. One (35'x8') semi-truck/trailer similar to a Federal Express/UPS type freight vehicle can be accommodated within the loading dock. Please reference the attached exhibit. ii. Municipal deliveries and refuse are anticipated to be transported from the service dock, down the westernmost, common use, service elevator, (4000 Ib. Page 1 of 4 Z E H R E N AMC ASSOCIATES. INC capacity), across the first level of below grade parking, to the easternmost, municipal elevator. 1. Certain specialized, (police), deliveries will continue to occur in the eastern parking area. iii. An anticipated interior overhead clearance of 20'-0" is currently planned for the loading dock interior to accommodate possible overhead dumping of trash and recycling containers. All dumpsters will be wheeled to accommodate a (potential) compactor and be stored out of vehicular turning clearances. a. Four, four cubic yard dumpers, (one recycling), to be emptied 3-4 days each week are anticipated for the Medical Office Building. b. Two, four cubic yard dumpers, (one recycling), to be emptied one day each week is currently anticipated for the Municipal Building. c. A compactor is currently being considered for use within the dock. d. A scissor lift is currently being considered for use within the dock. 2. Parking a. Generally, the applicant is seeking staff and PEC comment on the proposed parking facilities prior to a final, (technical), submittal to town staff. i. Development Standards for the General Use District, including the appropriate number of size of parking spaces are prescribed by the Planning and Environmental Commission. b. Appropriate number of spaces i. General Zoning (non commercial core) Requirements are currently anticipated to be 391 total spaces — (362 with 7.5% mixed use reduction); ii. Commercial Core Requirements are anticipated to be 234 total spaces— (223 with 5.0% mixed use reduction); 1. Commercial Core designation surrounds the project; 2. A larger percentage of The Steadman Clinic patients and SPRI visitors are from out of town and stay for multiple nights utilizing other parking facilities and transportation methods. iii. Carl Walker Parking Study — Anticipated Maximum Demand of 298 parking spaces. c. The Project is currently anticipating providing 345 total parking spaces. d. Parking Management i. Town of Vail Requirements ii. Medical Facility Requirements iii. Anticipated Weekend Use of Structure 3. Setbacks a. Generally, the applicant is seeking staff and PEC comment on the proposed setbacks prior to a final, (technical), submittal to town staff. i. Development Standards for the General Use District, including the appropriate setbacks are prescribed by the Planning and Environmental Commission. ii. In consideration of granting a Conditional Use Permit the Planning and Environmental Commission shall consider the "Effect upon the character of the Page 2 of 4 Z E H R E N AMC ASSOCIATES. INC area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. b. The existing setbacks are as follows: i. North (Back)— 0.8 feet ii. South (Front) — 6.9 feet iii. East (Side) —183.2 feet iv. West (Side) —125.7 feet c. The proposed setbacks are as follows: i. North (Back) - 0.8 feet (unchanged) ii. South (Front)— 1.0 feet (reduced 5.9 feet) iii. East (Side) —183.2 feet (unchanged) iv. West (Side) — 3.5 feet (reduced 121.2 feet) d. Please reference the submitted site plan generally indicating the setbacks on neighboring properties. 4. Building Height a. Generally, the applicant is seeking staff and PEC comment on the proposed building height prior to a final, (technical), submittal to town staff calculating the actual average and maximum building heights. i. Development Standards for the General Use District, including the appropriate building height are prescribed by the Planning and Environmental Commission. ii. In consideration of granting a Conditional Use Permit the Planning and Environmental Commission shall consider the "Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. b. The existing (maximum) building height is two stories and approximately 30 feet. c. The proposed building height will be an average of less than 72 feet and a maximum of 82.5 feet consistent with the neighboring Lionshead Mixed Use 1 (LMU-1) Zoning. i. The maximum height is limited to western end of the site as it relates to the existing LMU-1 zoning on the Evergreen Property. ii. The building will step down in height as it approaches the roundabout on the east end of the site. d. Please reference the submitted site plan listing the surrounding zoning districts, allowable building heights and existing, constructed building heights. e. Please reference the submitted street sections indicating the relationship of the proposed building to buildings across the South Frontage Road. 5. Site Coverage a. Generally, the applicant is seeking staff and PEC comment on the proposed site coverage prior to a final, (technical), submittal to town staff calculating the actual coverage on an exhibit. i. Development Standards for the General Use District, including the appropriate setbacks are prescribed by the Planning and Environmental Commission. ii. In consideration of granting a Conditional Use Permit the Planning and Environmental Commission shall consider the "Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. 1. The existing, (above grade), site coverage is approximately 29,979 square feet or 33.6% of the total site area. Page 3 of 4 Z E H R E N AMC ASSOCIATES. INC 2. The proposed above grade site coverage is approximately 45,926 square feet or 51.5% of the total site area. 3. The proposed below grade site coverage is approximately 63,250 square feet or 70.9% of the total site area. b. The site of the proposed development is bordered on all side by Federal Highway and CDOT Right of Way mitigating the impacts of reduced setbacks on neighboring properties. c. Please reference the submitted site plan listing the site coverage of neighboring properties. 6. Emalovee Housin a. Generally, the applicant is seeking staff and PEC comment on mitigation of employee housing prior to a final submittal to town staff. b. Please reference the submitted correspondence for the calculation of the proposed number of employee housing units. c. Please reference the submitted correspondence for rationale related to off-site mitigation of required housing. Respectfully yours, Timothy Losa, AIA Principal Zehren and Associates Enclosures Page 4 of 4 September 4, 2012 Mr. Mike Foster, AIA Triumph, LLC 292 East Meadow Drive, Suite 101 Vail, Colorado 81657 Re: Vail Medical -Research -Municipal Development Parking Demand Study Dear Mr. Foster, In November 2011, Carl Walker, Inc. was commissioned by Triumph, LLC to provide a parking demand analysis for the proposed Vail Medical -Research -Municipal (VMRM) development project located between Interstate 70 and the I-70 Frontage Road in Vail, Colorado. The proposed development is currently anticipated to include several different land uses including medical office, medical research, city office spaces, and up to 305 parking spaces. The scope of services for this project is summarized below: • Review the proposed land uses for the development using parking requirements from the Town of Vail Zoning Ordinance and standards from the Urban Land Institute (ULI). • As appropriate, review potential parking demand reductions. • Develop a shared parking model projecting anticipated parking occupancies. • Determine the number of parking spaces required to support the development. • Review the parking supply for the development and compare it to estimated demands. • Provide a brief letter report that summarizes the results of the shared parking analysis. Summary of Development Information and Town of Vail Parking Requirements The proposed development is currently anticipated to include the following land uses and Net Square Footage (NSF) per the August 8, 2012 design program provided by Triumph, LLC: • Steadman Clinic: 36,003 NSF, plus 4,004 NSF of lecture hall space • Steadman Philippon Research Institute (SPRI): 14,491 NSF • Howard Head: 8,642 NSF • Town of Vail Office: 18,450 NSF • Parking: Up to 305 spaces (combination of surface and underground parking) Current standard zoning requirements for the proposed development are based on the Town of Vail Zoning Ordinance, Chapter 10 (Schedule B). It is assumed that the Steadman Clinic 2600 S. Lewis Way, Suite 219 Lakewood, CO 80227 P. 303.894.8800 F. 303.894.8033 carlwalker.com Triumph, LLC VMRM Development -Vail, CO Parking Demand Study September 4, 2012 and Howard Head components are classified as standard medical office and the Town of Vail component is classified as professional/business office. Based on the space uses included in the latest concept design, it is assumed that the parking demands for the SPRI component will more closely match professional/business office. The standard requirements for the proposed development are as follows: • Medical Office Building (MOB) Requirement: o Code requires 1 parking space per 200 NSF for medical office: ■ Steadman Clinic: 215 spaces' ■ Howard Head: 44 spaces ■ Total MOB Parking: 259 spaces • Professional/Business Office Requirement: o Code requires 1 parking space per 250 NSF for professional/business office: ■ SPRI: 58 spaces ■ Town of Vail: 74 spaces ■ Total MOB Parking: 132 spaces The base parking requirement for the development is 391 spaces. However, Town of Vail parking requirements also provide a small reduction of 7.5% for parking facilities that provide between 301 and 400 spaces and serve more than one land use. Therefore, the proposed VMRM development has a total estimated code parking requirement of 361 spaces based on the latest design program (391 spaces minus a 30 space reduction). This estimate is based on code only and does not include additional adjustments for vehicle ownership, captive market, or anticipated drive ratios. Estimated Parking Demand for the Proposed Development A shared parking model is typically used to more accurately estimate parking demands for a mixed-use development. Shared parking is defined as parking that can serve more than one single land use, without conflict. Shared parking is generally applied to mixed-use developments composed of several different land uses (e.g., retail, residential, restaurant, office, and/or hotels) that are significantly integrated. Using the shared parking model reduces the amount of parking needed for a mixed-use development as the effect of sharing parking requires fewer spaces than the sum of the parking needed for the individual land uses. This analysis calculates the parking needed based on the projected land uses in the development and estimates a hypothetical parking accumulation throughout a typical weekday and weekend day (6:00 a.m. through 12:00 a.m.). ' Includes anticipated 4,004 square foot lecture hall space at 1 space per 120 square feet. Page 2 of 8 Triumph, LLC VMRM Development -Vail, CO Parking Demand Study September 4, 2012 Other factors can also impact parking needs. Captive markets can significantly reduce parking demand for a mixed-use development. Captive market refers to a reduction in parking due to the proximity of land uses that allow individuals to walk between destinations in a single trip. The use of alternative modes of transportation such as carpooling, public transportation, walking, bicycling, etc. should also be considered in a shared parking analysis. In order to determine the estimated percentage of employees and visitors that will drive to the site and park, Carl Walker reviewed available census data, information provided by Triumph, LLC and OZ Architecture, and available ULI information. Based on our review of available information, the following assumptions are used to determine shared parking demands: • Drive ratio (modal split) and vehicle ownership assumptions: o According to US Census data for Vail, 70.3% of workers drive to work (either alone or in carpools). Therefore, it could be assumed that only 70.3% of development employees will drive to the development and park. However, a more conservative drive ratio of 75% is recommended. It is anticipated that the development will include amenities designed to encourage the use of alternatives forms of transportation. In addition, the proposed development is located on an existing Vail Transit route. o According to US Census data for Vail, 2.9% of households do not own a vehicle. Therefore, it is assumed that 97.1% of patients and visitors will drive to the development and park. o According to information provided by Triumph, LLC (based on information provided by the Steadman Clinic), 35% of Steadman Clinic patients will be from out of town. These patients will likely use other forms of transportation to travel to/from the clinic (e.g., hotel shuttles). However, as previously stated, a more conservative drive ratio of 75% is recommended. • Non -captive market assumptions: o Based on development land uses, there does not appear to be any significant captive market impacts for most land uses. However, it is anticipated that a significant amount of weekday demand for the Steadman Lecture Hall will actually come from Steadman clinic staff already on site. Therefore, non - captive market assumptions are as follows (percentage of people that are not already counted in the demands for another land use, by user group): ■ MOB Patients: 100% ■ Office Visitors: 100% ■ MOB Employees: 100% ■ Office Employees: 100% ■ Lecture Hall: 50% Base Parking Estimate per ULI The following table (Table 1) illustrates the base parking demand per Town of Vail Zoning Ordinance requirement ratios. The estimated base parking demand for the proposed Page 3 of 8 Triumph, LLC VMRM Development -Vail, CO Parking Demand Study September 4, 2012 development is 391 parking spaces (not including the 7.5% reduction provided in the zoning code). Adjustments for captive market effects, drive ratios, and shared parking will need to be included to better reflect market conditions. Table 1. Base Parking Requirements per Vail Zoning Code Land Use Quantity Parking Demand Ratios 2 Required Parking Steadman Clinic 36,003 sq.ft. 5.00 spaces/1,000 sq. ft. 181 Steadman Lecture 4,004 sq.ft. 8.33 spaces/1,000 sq. ft. 34 SPRI 14,491 sq.ft. 4.00 spaces/1,000 sq. ft. 58 Howard Head 8,642 sq.ft. 5.00 spaces/1,000 sq. ft. 44 Town of Vail 18,450 sq.ft. 1 4.00 spaces/1,000 sq. ft. 1 74 Total: 391 (1) Square footages shown in table are net square footages shown in the Aug. 8, 2012 design program provided by Triumph, LLC. (2) Demand ratios are based on Schedule B ratios in Chapter 10 of the Town of Vail zoning code. Captive Market and Modal Split Adjustments Table 2 separates the base parking estimate for the individual land uses into patient/visitor and employee components based on user group breakdowns presented in ULI's Shared Parking - 2nd Edition. The table also includes the estimated captive market and drive ratio (modal split) adjustments previously noted that reduce overall parking needs. Table 2. Revised Parking Demand Estimate with Captive Market and Drive Ratio Adjustments (1) Estimate of Patient/Visitor versus Employee parking demand for the Steadman Clinic and Howard Head based on approximate ULI user group breakdown for medical office (67% Patient/Visitor and 33% Employee). Estimate of Visitor versus Employee demand for SPRI and the Town of Vail based on approximate ULI user group breakdown for office (8% Visitor and 92% Employee). Estimate of Visitor versus Employee demand for Steadman Lecture based on approximately ULI use group breakdown for Performing Arts Theater (81 % Visitor and 19% Employee. Page 4 of 8 Revised Patient/ Drive Non -Captive Patient/ Drive Revised Total Visitor Ratio Market Visitor Employee Ratio Employee Revised Land Use Parking Factor Factor Parking Parking Factor Parking Parking Steadman Clinic 121 0.75 1.00 91 60 0.75 45 136 Steadman Lecture 28 0.97 0.50 14 6 0.75 5 19 SPRI 5 0.97 1.00 5 53 0.75 40 45 Howard Head 29 0.97 1.00 29 15 0.75 12 41 Town of Vail 6 0.97 1.00 6 68 0.75 51 57 Total: 189 145 1 202 153 1 298 (1) Estimate of Patient/Visitor versus Employee parking demand for the Steadman Clinic and Howard Head based on approximate ULI user group breakdown for medical office (67% Patient/Visitor and 33% Employee). Estimate of Visitor versus Employee demand for SPRI and the Town of Vail based on approximate ULI user group breakdown for office (8% Visitor and 92% Employee). Estimate of Visitor versus Employee demand for Steadman Lecture based on approximately ULI use group breakdown for Performing Arts Theater (81 % Visitor and 19% Employee. Page 4 of 8 Triumph, LLC VMRM Development -Vail, CO Parking Demand Study September 4, 2012 There is an estimated adjusted parking demand for 145 patient/visitor parking spaces and 153 employee parking spaces. As previously described, it is estimated that between 3% and 25% of patients/visitors and 25% of employees will use an alternative mode of transportation such as bicycling, walking, mass transit, shuttle, or carpool (drive ratio factors of .97 and .75). The total revised parking demand estimate is 298 parking spaces, not including any additional adjustments for shared parking (time of day and seasonal parking demand adjustments). Hourly and Monthly Variations in Parking Demand - Shared Parking Estimate Table 3 illustrates hourly variations in parking accumulation as a percent of the peak accumulation (100%) for the land uses included in the development during weekdays. All of the percentages are taken from Shared Parking - 2nd Edition and based on data collected from hundreds of mixed-use development projects throughout the country. The hourly variations for Steadman Lecture Hall parking are based on ULI estimates for convention centers (estimates for lecture halls are not included in the ULI model). Table 3. Hourly Variations in Parking Demand - Weekdays (From Shared Parking, 2nd Edition) Hour Steadman Clinic Steadman Lecture SPRI Howard Head Town of Vail Patient Employee Visitor Employee Visitor Employee Patient Employee Visitor Employee 6:00 AM 0% 0% 0% 5% 0% 3% 0% 0% 0% 3% 7:00 AM 0% 0% 0% 30% 1 % 30% 0% 0% 1 % 30% 8:00 AM 90% 60% 50% 33% 20% 75% 90% 60% 20% 75% 9:00 AM 90% 100% 100% 33% 60% 95% 90% 100% 60% 95% 10:00 AM 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 1 1 :00 AM 100% 100% 100% 100% 45% 100% 100% 100% 45% 100% 12:00 PM 30% 100% 100% 100% 15% 90% 30% 100% 15% 90% 1:00 PM 90% 100% 100% 100% 45% 90% 90% 100% 45% 90% 2:00 PM 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 3:00 PM 100% 100% 100% 100% 45% 100% 100% 100% 45% 100% 4:00 PM 90% 100% 100% 90% 15% 90% 90% 100% 15% 90% 5:00 PM 80% 100% 100% 70% 10% 50% 80% 100% 10% 50% 6:00 PM 67% 67% 50% 40% 5% 25% 67% 67% 5% 25% 7:00 PM 30% 30% 30% 25% 2% 10% 30% 30% 2% 10% 8:00 PM 15% 15% 30% 20% 1% 7% 15% 15% 1% 7% 9:00 PM 0% 0% 10% 20% 0% 3% 0% 0% 0% 3% 10:00 PM 0% 0% 0% 5% 0% 1 % 0% 0% 0% 1% 1 1 :00 PM 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 12:00 AM 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% Table 4 (next page) applies the hourly accumulation adjustments shown in Table 3 to the revised parking demands calculated in Table 2. The peak parking demand is projected to occur during weekdays at 10:00 a.m. and 2:00 p.m. Page 5 of 8 Triumph, LLC VMRM Development -Vail, CO Parking Demand Study September 4, 2012 Table 4. Parking Demand by User Group and Hour - Weekdays Peak Hour The final adjustment is for monthly variations in parking demand. Table 5 illustrates monthly variations in parking accumulation as a percent of the peak accumulation for the land uses included in the development (per ULI). Table 5. Monthly Variations in Parking Demand - Weekdays (From Shared Parking, 2nd Edition) Month Steadman Clinic Steadman Lecture SPRI Howard Head Town of Vail Patient Employee Hour Patient Employee Visitor Employee Visitor Employee Patient Employee Visitor Employee Total 6:00 AM 0 0 0 1 0 2 0 0 0 2 5 7:00 AM 0 0 0 2 1 12 0 0 1 16 32 8:00 AM 82 27 7 2 1 30 27 8 2 39 225 9:00 AM 82 45 14 2 3 38 27 12 4 49 276 10:00 AM 91 45 14 5 5 40 29 12 6 51 298 11:00 AM 91 45 14 5 3 40 29 12 3 51 293 12:00 PM 28 45 14 5 1 36 9 12 1 46 197 1:00 PM 82 45 14 5 3 36 27 12 3 46 273 2:00 PM 91 45 14 5 5 40 29 12 6 51 298 3:00 PM 91 45 14 5 3 40 29 12 3 51 293 4:00 PM 82 45 14 5 1 36 27 12 1 46 269 5:00 PM 73 45 14 4 1 20 24 12 1 26 220 6:00 PM 61 31 7 2 1 10 20 9 1 13 155 7:00 PM 28 14 5 2 1 4 9 4 1 6 74 8:00 PM 14 7 5 1 1 3 5 2 1 4 43 9:00 PM 0 0 2 1 0 2 0 0 0 2 7 10:00 PM 0 0 0 1 0 1 0 0 0 1 3 11:00 PM 0 0 0 0 0 0 0 0 0 0 0 12:00 AM 0 0 0 0 0 0 0 0 0 0 0 Peak Hour The final adjustment is for monthly variations in parking demand. Table 5 illustrates monthly variations in parking accumulation as a percent of the peak accumulation for the land uses included in the development (per ULI). Table 5. Monthly Variations in Parking Demand - Weekdays (From Shared Parking, 2nd Edition) Month Steadman Clinic Steadman Clinic SPRI Howard Head Town of Vail Patient Employee Visitor Employee Visitor Employee Patient Employee Visitor Employee January 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% February 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% March 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% April 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% May 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% June 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% July 95% 95% 95% 95% 95% 95% 95% 95% 95% 95% August 95% 95% 95% 95% 95% 95% 95% 95% 95% 95% September 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% October 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% November 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% December 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Page 6 of 8 Triumph, LLC VMRM Development -Vail, CO Parking Demand Study September 4, 2012 Using the hourly peak accumulation of vehicles per land use as highlighted in Table 4 (10:00 a.m. and 2:00 p.m.), Table 6 applies the monthly variation percentages shown in Table 5. Table 6. Parking Demand by User Group and Month - Weekdays at 10:00 AM and 2:00 PM Month Steadman Clinic Patient Employee Steadman Clinic Visitor Employee Visitor SPRI Employee Howard Head Patient Employee Town of Vail Visitor Employee Total January 91 45 14 5 5 40 29 12 6 51 298 February 91 45 14 5 5 40 29 12 6 51 298 March 91 45 14 5 5 40 29 12 6 51 298 April 91 45 14 5 5 40 29 12 6 51 298 May 91 45 14 5 5 40 29 12 6 51 298 June 91 45 14 5 5 40 29 12 6 51 298 July 87 43 14 5 5 38 28 12 6 49 287 August 87 43 14 5 5 38 28 12 6 49 287 September 91 45 14 5 5 40 29 12 6 51 298 October 91 45 14 5 5 40 29 12 6 51 298 November 91 45 14 5 5 40 29 12 6 51 298 December 91 45 14 5 5 40 29 12 6 51 298 Based on the ULI shared parking methodology (using Town of Vail parking requirements), the proposed development has an estimated peak parking demand of 298 parking spaces at 10:00 a.m. and 2:00 p.m. on weekdays. This peak demand is composed of 145 patient/visitor parking spaces and 153 employee parking spaces. The final estimated shared parking demand represents a reduction of approximately 24% from the base Town of Vail parking requirement estimate of 391 parking spaces (sum of the land uses before any reduction for shared use). As the peak parking demands for the land uses occur at the some time, there are no shared parking reductions estimated - only reductions due to estimated drive ratios and weekday captive market for the lecture hall. The estimated peak parking demand includes the full NSF for the development. The development includes town council chamber space that may be used primarily during evening hours. Therefore, the potential peak parking demand for this portion of the development may occur outside of the peak periods of parking demand for the development as a whole (weekdays at 10:00 a.m. and 2:00 p.m.). The size and use of the chamber space will need to be verified prior to any additional reductions of estimated peak daytime parking demands. As the development is immediately surrounded by areas designated as "Commercial Core," it is likely that the parking demands for the development could be similar to adjacent properties. If this is the case, the parking requirements shown in Schedule A of Chapter 10 could be used to estimate development parking requirements. The estimated parking requirement for the development using Schedule A ratios would be 226 spaces (237 space base parking requirement with a 5% reduction for shared use). No additional reductions for alternative Page 7 of 8 Triumph, LLC VMRM Development -Vail, CO Parking Demand Study September 4, 2012 modes of transportation or captive market would be recommended as it is assumed that the reduced Schedule A ratios already account for these items. The possibility of using the Schedule A ratios will need to be verified with the Town of Vail prior to applying them to the development. Summary of Findings Based on our review of the proposed development, existing Town of Vail zoning requirements, and available parking demand related information, Carl Walker recommends that a minimum of 298 parking spaces be provided to support the project. As the development is currently anticipated to provide up to 305 parking spaces, the projected parking supply should be sufficient to support anticipated demands. In addition, it is anticipated that the parking for the development will include strategies for controlling access and limiting potential parking spillover from other adjacent properties. Any future changes in the land uses associated with the proposed development, or changes in prevailing market conditions, could positively or negatively impact the parking demand estimates contained in this report. Thank you very much for providing Carl Walker with this opportunity to be of service. Please let me know if you have any questions or concerns. Sincerely, Matthew Q. Inman Vice President, Studies and Operations Consulting Page 8 of 8 Preliminary Operating Methodology Outline for VMRM Parking Structure DRAFT (August 27, 2012) Potential Parking Allocations per Latest Concept (Estimated Demand per Shared Parking Study shown in parentheses): MOB Employee: MOB Patient/Visitor: Town of Vail (TOV): VVMC: TOTAL: 145 (86) parking spaces 84 (123) parking spaces 72 (57) parking spaces 44 parking spaces 345 parking spaces Potential parking allocations on weekends and holidays will vary from those shown above. During weekends and holidays, a significant portion of the parking spaces will be made available for public parking (all non -reserved spaces). General Assumptions: 1. The total on-site parking supply will be 345 spaces. 2. The parking facility will be operated in a fashion that maximizes the sharing of available parking. While some users and/or user groups may have reserved spaces, most of the parking in the facility will be available for shared use. Anticipated parking user allocations will be managed and controlled using signage, parking management strategies, and appropriate technologies. 3. The parking facility will be controlled using a facility -wide parking access and revenue control system. This approach is typical for parking facilities where control is important due to the user groups served, concerns about spillover parking from adjacent land uses, and/or safety and security issues. The anticipated access and revenue control system will include: a. Access control gates in each entry/exit lane to restrict access to authorized porkers (e.g., employees, patients, and visitors) and ensure proper validation usage and/or fee payment. b. Ticket dispensers in each entry lane for transient parker entry. Transient parking will be limited to development patients and visitors during weekdays. Public parking will be available on weekends and holidays for TOV spaces. c. Credential readers in each entry/exit lane for employee entry and exit. Automatic Vehicle Identification (AVI) tag readers in each entry/exit lane. This approach is described further in the Preliminary Operating Methodologies by User Group section. 2600 S. Lewis Way, Suite 219 Lakewood, CO 80227 P. 303.894.8800 F. 303.894.8033 carlwalker.com VMRM Development - Vail, CO Preliminary Operating Methodologies - DRAFT August 27, 2012 d. Transient parking revenue control equipment to process transient validations and payments for exit. Pay -on -Foot machines (automatic pay stations) will be located near pedestrian entry points and exit verifiers will be installed in each exit lane. This approach is described further in the Preliminary Operating Methodologies by User Group section. e. Pay -on -Foot machines will be located so as to be reasonably protected from the weather and accessible during evenings, weekends, and holidays. Intercoms mounted to ticket dispensers (entry lanes), exit verifiers (exit lanes), and Pay -on -Foot machines for porkers to summon assistance when needed. g. External lot full or variable message signage (VMS). h. Central control computer to control and monitor all parking access and revenue control equipment. This will include software to provide the following services: i. Access Control (to program, track, and reconcile employee porkers and related activities). ii. Revenue Control (for transient parker access and revenue control). iii. Count Control (to monitor facility utilization, control lot full or VMS signs, and limit access to specific users as needed). iv. System Activity Monitoring (to monitor lane equipment for access and revenue control, as well as system maintenance). v. System Reporting (to provide necessary utilization, revenue control, access control, and activity reports). The control/monitoring of the facility may be integrated with existing Town of Vail parking access and revenue control systems. 4. The parking facility may be operated and managed by the Vail Valley Medical Center / TOV JV operating group or by the existing Town of Vail parking management program. Preliminary Operating Methodologies by User Groups: Steadman Clinic Steadman Clinic parking will include patients, visitors, and employees. The following outlines the operating methodology for each Steadman Clinic user subgroup. 1. Patients and Visitors Page 2 of 9 VMRM Development - Vail, CO Preliminary Operating Methodologies - DRAFT August 27, 2012 a. Patient and visitor parking will be primarily located in shared portions of the facility. Approximately 19 patient/visitor parking spaces will be provided at grade. The at -grade spaces will not be access controlled. Instead, signage will be used to reserve the area. b. A Pay -on -Foot methodology will be used to control patient and visitor access: i. Parker pulls a ticket from a ticket dispenser to enter the parking garage. The control gate will open once the ticket is pulled from the dispenser. The parker will then park his/her vehicle. After parking, the parker must take their ticket with them for processing prior to returning to their vehicle. ii. Either before or after their visit, patients and visitors will be provided with a parking validation by the clinic. This validation will provide free parking for guests and patients. iii. At the conclusion of the stay, a parker with a validated ticket can go directly to the exit lane. Parkers without a validation must visit a Pay -on - Foot machine to pay the parking charge. If visiting a Pay -on -Foot machine, the parker will insert their parking ticket into the machine and the machine will automatically calculate the fee (if any) based on a preset fee table and the duration of the stay (e.g., hourly rate, special event rate, evening rate, or flat daily rate). iv. The machine will collect the fee and provide change if necessary. The fee could be paid using coins, cash, or a credit/debit card (or some combination thereof). At the conclusion of the transaction, the machine will return the ticket to the parker and he/she will return to their vehicle. The parker will then have a preset amount of time to leave the parking facility (e.g., five to ten minutes). v. When the parker pulls into an exit lane, he/she will insert their paid or validated ticket into an exit verifier. The exit verifier will determine if the ticket has been properly paid or validated. If the ticket has been paid or validated, the gate will open and the parker will be permitted to leave. If the ticket has not been paid or validated, they will be instructed to either pay in the lane using a credit/debit card (at the exit verifier) or instructed to repark and pay at a Pay -on -Foot machine. The exit verifier will process the payment (or verify payment was made) and then open the gate. vi. The Pay -on -Foot machine (and associated central control software) will provide a full accounting of daily activities. c. The amount of patient/visitor parking provided will be controlled using the Page 3 of 9 VMRM Development - Vail, CO Preliminary Operating Methodologies - DRAFT August 27, 2012 central control computer. The amount of parking provided will be programmed into the control computer, and the system will disable the ticket dispensers and illuminate full signs once the preset limit is reached. Parkers with access cards (e.g., employees) will still be able to enter the parking facility. Once patient/visitor occupancies fall below the preset threshold, the system will reactivate the ticket dispensers and turn off lot full signs. d. The revenue control equipment and control software will be capable of providing a full accounting of all patient/visitor parking activities, parking counts, validation usage, and revenues. e. Intercoms mounted to ticket dispensers (entry lanes), exit verifiers (exit lanes), and Pay -on -Foot machines for porkers to summon assistance when needed. Parking attendants will be able to assist customers with the use of the equipment, and can also vend parking gates when necessary. 2. Employees a. Parking for key staff will be individually reserved. Reserved parking spaces will be reserved for designated users 24 hours per day, 7 days per week. The remaining employee allocation of parking spaces will not be individually reserved and will be located in shared areas of the facility. b. An AVI control methodology will be used for employee parking as follows: i. Each employee with parking privileges will be issued an AVI tag. The tag would be placed inside the vehicle, typically on either the lower driver's side of the windshield or on the rearview mirror. At entry, the employee will simply enter the lane. There is no need to present the tag to a reader - the reader will automatically detect the tag. The reader (and the associated control software) will determine if the tag is valid. If the tag is valid, the entry gate will open. If the tag is invalid, the gate will remain closed. iii. If the tag is valid, the employee will then pull into the parking facility. If the tag is invalid, the employee will need to use the intercom to summon assistance, leave the entry lane, or pull a ticket from the ticket dispenser and pay the appropriate transient rate (or have their parking validated). iv. At exit, the employee will enter the lane. The AVI reader will automatically detect the tag. The reader (and the associated control software) will determine if the tag is valid for exit. If the tag is valid, the exit gate will open. If the tag is invalid, the gate will remain closed. Page 4 of 9 VMRM Development - Vail, CO Preliminary Operating Methodologies - DRAFT August 27, 2012 v. If the tag is valid, the employee will then exit the parking facility. If the tag is invalid, the employee will need to use the intercom to summon assistance or repark and seek assistance. c. The central control software will be able to fully control and reconcile employee activities and accounts. d. The central control software will be able to program different levels of access for specific tags or groups of tags (e.g., some tags may only be valid from 6:00 a.m. to 7:00 p.m. Monday through Friday). e. If an employee uses a valid tag to enter the parking facility, they will not be able to pull a ticket from a ticket dispenser. While the amount of valid AVI tags will be controlled by the parking operator to ensure appropriate allocations are maintained, the amount of employee parking provided can also be controlled using the central control computer. Steadman Philippon Research Institute (SPRO Steadman Philippon Research Institute parking will include both visitors and employees. The following outlines the operating methodology for each SPRI user subgroup. 1. Visitors a. Visitor parking will be primarily located in shared portions of the parking facility. Approximately 19 patient/visitor parking spaces will be provided at grade. The at -grade spaces will not be access controlled. Instead, signage will be used to reserve the area. b. Parking for SPRI visitors will be operated similarly to Steadman Clinic patients and visitors (please see section on operating methodology for Steadman Clinic Patients and Visitors starting on page 3). c. Intercoms mounted to ticket dispensers (entry lanes), exit verifiers (exit lanes), and Pay -on -Foot machines for porkers to summon assistance when needed. Parking attendants will be able to assist customers with the use of the equipment, and can also vend parking gates when necessary. 2. Employees a. Parking for key staff will be individually reserved. Reserved parking spaces will be reserved for designated users 24 hours per day, 7 days per week. The remaining employee allocation of parking spaces will not be individually reserved and will be located in shared areas of the facility. Page 5 of 9 VMRM Development - Vail, CO Preliminary Operating Methodologies - DRAFT August 27, 2012 b. Parking for SPRI employees will be operated similarly to Steadman Clinic employees (please see section on operating methodology for Steadman Clinic Employees starting on page 4). Howard Head Sports Medicine Howard Head Sports Medicine (HHSM) parking will include patients, visitors, and employees. The following outlines the operating methodology for each HHSM user subgroup. 1. Patients and Visitors a. Patient and visitor parking will be primarily located in shared portions of the parking facility. Approximately 19 patient/visitor parking spaces will be provided at grade. The at -grade spaces will not be access controlled. Instead, signage will be used to reserve the area. b. Parking for HHSM patients and visitors will be operated similarly to Steadman Clinic patients and visitors (please see section on operating methodology for Steadman Clinic Patients and Visitors starting on page 3). c. Intercoms mounted to ticket dispensers (entry lanes), exit verifiers (exit lanes), and Pay -on -Foot machines for porkers to summon assistance when needed. Parking attendants will be able to assist customers with the use of the equipment, and can also vend parking gates when necessary. 2. Employees a. Parking for key staff will be individually reserved. Reserved parking spaces will be reserved for designated users 24 hours per day, 7 days per week. The remaining employee allocation of parking spaces will not be individually reserved and will be located in shared areas of the facility. b. Parking for HHSM employees will be operated similarly to Steadman Clinic employees (please see section on operating methodology for Steadman Clinic Employees starting on page 4). Town of Vail (TOV) Town of Vail parking will include visitors, employees, and town vehicles. The following outlines the operating methodology for each TOV user subgroup. 1. Visitors a. Most of the visitor parking will be located in shared portions of the parking facility. Approximately 13 spaces will be provided at grade level. Page 6 of 9 VMRM Development - Vail, CO Preliminary Operating Methodologies - DRAFT August 27, 2012 b. Some of the grade -level parking spaces will be reserved for contractor parking. These spaces will be provided in surface and podium locations. c. Parking for TOV visitors will be operated similarly to Steadman Clinic patients and visitors (please see section on operating methodology for Steadman Clinic Patients and Visitors starting on page 3). d. Intercoms mounted to ticket dispensers (entry lanes), exit verifiers (exit lanes), and Pay -on -Foot machines for porkers to summon assistance when needed. Parking attendants will be able to assist customers with the use of the equipment, and can also vend parking gates when necessary. 2. Employees a. Parking for key staff will be individually reserved. Reserved parking spaces will be reserved for designated users 24 hours per day, 7 days per week. The remaining employee allocation of parking spaces will not be individually reserved and will be located in shared areas of the facility. b. Parking for TOV employees will be operated similarly to Steadman Clinic employees (please see section on operating methodology for Steadman Clinic Employees starting on page 4). 3. Town Vehicles a. Parking spaces for TOV vehicles may or may not be reserved. b. Parking for TOV vehicles will be operated similarly to Steadman Clinic employees (please see section on operating methodology for Steadman Clinic Employees starting on page 4). Each vehicle will be issued an AVI for facility access. Public Parking (During Weekends and Holidays) It is anticipated that public parking will be limited to weekends and holidays. It is assumed that public parking will be limited to short-term (transient) porkers paying an hourly or flat fee. Public parking will only be permitted in TOV areas, not reserved or MOB parking spaces. The following outlines the operating methodology for public parking. a. Pay -on -Foot Methodology: i. Parker pulls a ticket from a ticket dispenser to enter the parking garage. The control gate will open once the ticket is pulled from the dispenser. The parker will then park his/her vehicle. After parking, the parker must take their ticket with them for processing prior to returning to their vehicle. Page 7 of 9 VMRM Development - Vail, CO Preliminary Operating Methodologies - DRAFT August 27, 2012 ii. At the conclusion of the stay, the parker must visit a Pay -on -Foot machine to pay the parking charge. The parker will insert their parking ticket into the machine and the machine will automatically calculate the fee based on a preset fee table and the duration of the stay (e.g., hourly rate, special event rate, evening rate, or flat daily rate). iii. The machine will collect the fee and provide change if necessary. The fee could be paid using cash or a credit/debit card. At the conclusion of the transaction, the machine will return the ticket to the parker and he/she will return to their vehicle. The parker will then have a preset amount of time to leave the parking facility (e.g., five to ten minutes). iv. When the parker pulls into an exit lane, he/she will insert their paid ticket into an exit verifier. The exit verifier will determine if the ticket has been properly paid. If the ticket has been paid, the control gate will open and the parker will be permitted to leave. If the ticket has not been paid, they will be instructed to either pay in the lane using a credit/debit card (at the exit verifier) or instructed to repark and pay at a Pay -on -Foot machine. The exit verifier will process the payment (or verify that the payment was made) and then open the control gate. v. The Pay -on -Foot machine (and associated central control software) will provide a full accounting of daily activities. b. The amount of public parking provided will be controlled using the central control computer. The amount of parking provided will be programmed into the control computer, and the system will disable the ticket dispensers and illuminate full signs once the preset limit is reached. Other authorized porkers (e.g., Steadman Clinic, SPRI, HH, and TOV employees with reserved spaces) will still be able to enter the parking facility. Once public parking occupancies fall below the preset threshold, the system will reactivate the ticket dispensers and turn off lot full signs. c. The revenue control equipment and control software will be capable of providing a full accounting of all activities, parking counts, and revenues. d. Intercoms mounted to ticket dispensers (entry lanes), exit verifiers (exit lanes), and Pay -on -Foot machines for porkers to summon assistance when needed. Parking attendants will be able to assist customers with the use of the equipment, and can also vend parking gates when necessary. e. On occasion, or possibly as an on-going policy during ski season, there could be free parking in the garage. If this occurs, there are two primary strategies that could be employed (in order of typical preference by parking operators): Page 8 of 9 VMRM Development - Vail, CO Preliminary Operating Methodologies - DRAFT August 27, 2012 a. The parking control gates could be placed in the open position and other control equipment (e.g., ticket dispensers, exit verifiers, and Pay -on -Foot machines) would be disabled or turned off as appropriate. Vehicles would be able to freely enter and exit the parking facility. The central control computer could still monitor facility occupancy and activate/deactivate lot full signs if desired. b. The control gates and other equipment could remain active. The system could be programmed to provide weekend parking at no charge. Public parking patrons could simply insert their parking tickets into the exit verifiers for a free exit. Providing public parking can create a number of benefits, as well as result in a number of challenges. The potential pros and cons of providing public parking are as follows: Pros: • Generate revenue to help fund operations, maintenance, and debt service. • Maximizing use of the facility and the parking investment. • Addressing current and future public parking demands in the area. • May provide additional convenience to area porkers. • Could help support adjacent businesses • Reduce demand for more parking in area Cons: • Potential liability concerns. • Potential security concerns. • Additional wear and tear on parking surfaces and equipment. • Additional maintenance requirements (e.g., sweeping and trash pick-up). • Increased equipment costs. • Emergency facility egress difficult when clinics/offices are closed. • Additional management and revenue control needs (e.g., staffing). 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Our understanding of the application of these requirements to our project are outlined below: • Title 12, Chapter 23 applies to the General Use zone. • According to the requirements of this chapter, in instances of redevelopment, employee housing impacts need only be mitigated for a redevelopment that results in a greater number of employees generated from an increase in net floor area. For this project, this means we will need to provide Employee Housing for the net increase in floor greater than the size of the buildings being replaced. • The employee generation rates for business and professional offices (excluding real estate offices) is 3.2 employees per 1000 feet of new net floor area. • The detailed EHU calculations for our project are outlined below. o 261.3 total employees generated by the project (81,640 usable square feet * 3.2 / 1000) of new buildings built between the TOV municipal building and the new MOB. o Less a credit for existing buildings to be demolished of 52.3 employees (16,300sf * 3.2 /1000) o Total of 209 net new employees generated by the project. Town Code requires that "each commercial development or redevelopment shall R 301.657.1112 P.O. Box 1250, Vail, C0 81658-1250 www.triumphdev.com F. 301.657.5948 8120 Wood mont Ave., Ste. 800, Bethesda, MD 20814 Page 2 of 5 Triumph Development mitigate its impact on employee housing by providing EHUs for twenty percent (20%) of the employees generated." Application to MOB/TOV Design Program — 209 net employees x 20% = 41.8 employees to be housed. PEC is the TOV entity that will consider the EHU requirements for this project. Before granting approval of an employee housing plan, PEC shall make findings that the employee housing plan conforms to the general and specific purposes of this title, and that the plan is compatible with the applicable elements of the Vail comprehensive plan and the development objectives of the town. Methods of Mitigation - o Onsite Requirement - "For all new construction ... and demo/rebuild projects that result in a mitigation requirement of 1.25 employees or greater, no less than one-half (1/2) the mitigation of employee housing required by this chapter shall be accomplished with on site units." o Exceptions to Onsite Requirement — "At the sole discretion of the applicable governing body, an exception may be granted from this subsection..." We are asking that staff and PEC grant us this exception. [See detailed analysis below.] o Offsite EHUs — "Any remaining portion of the mitigation requirement not provided with on-site units may be provided in accordance with (the following)." ■ On Site Units ■ Off Site Units ■ Payment Of Fees In Lieu - Currently $84,298 per employee ■ Conveyance Of Property Off Site ■ "Unless otherwise regulated by this title, the choice of method(s) used to mitigate the employee housing requirements of this chapter shall be at the sole discretion of the applicant." o Timing - All EHUs required by this chapter shall be ready for occupancy prior to the issuance of a temporary certificate of occupancy for the affected commercial development or redevelopment. Request for Exception to the On -Site Requirement: "At the sole discretion of the applicable governing body, an exception may be granted from this subsection based upon one of the following findings: a. "Implementation of the on site unit mitigation method would be contrary to the intent and purpose of the applicable zone district." www.triumphdev.com Page 3 of 5 Triumph Development • Stated Purpose of the Zone District — "The general use district is intended to provide sites for public and quasi -public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12-1-2 of this title and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi -public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. (Ord. 29(2005) § 28: Ord. 21(1994) § 10) o Observation 1— GU Zone has a stated goal of providing for the public welfare. Town Council has unanimously backed the proposed public- private -partnership to build (1) a new Municipal Building, (2) the economic development project that the new MOB and Research Facility represents, and (3) the economic importance of this project to the long- term strategic health of VVMC and to keeping VVMC in the TOV. o Observation 2 — GU Zone has a stated goal to "harmonize with the surrounding uses." ■ Unlike most of the Town's commercial zones, market rate housing and/or lodging is not a permitted or conditional use in GU. ■ The entirety of this project is medical, research and municipal offices all on one relatively small site. Adding residential to this already crowded plan introduces significant dissonance. ■ The logistics of adding essential residential project components — residential lobbies, residential trash and loading, additional residential parking and parking controls, alignment of commercial core/egress vs. residential core/egress — do not meld with the current MOB floor plans nor the TOV schematic plan. ■ The current 5 -story MOB program is just large enough to fit all SC and VVMC's required medical elements. Another residential floor would further highlight the difference between the MOB and 3 - story TOV building. ■ Given the proposed commercial uses, and the location of project www.triumphdev.com Page 4 of 5 Triumph Development next to 1-70, the quality and marketability of residential construction on this site is questionable. o Observation 3 — GU Zone has a state goal "to ensure adequate light, air and open spaces and amenities." Adding an additional story would unnecessarily impact the neighborhoods light and air. b. "Implementation of the on site unit mitigation method would be contrary to the goals of the applicable elements of the Vail comprehensive plan and the town's development objectives." • Elements of the Vail Land Use Plan o The Land Use Plan outlines that commercial uses should be concentrated primarily in existing commercial areas to accommodate both local and visitor needs. ■ Observation 4 — Our plan puts medical office density in the immediate vicinity of VVMC and connects the medical uses with pedestrian access. o The Land Use Plan outlines several options for redevelopment of the municipal site including encouraging the private sector to participate in redevelopment of the site OR redeveloping the site to reconfigure the municipal offices. ■ Observation 5 - Our plan is the best of both alternatives - i.e. keeping municipal offices centralized within the Town, AND partnering with the private sector to partially accomplish this goal. The off -shoot of this concept is that we are already putting two separate but complimentary uses on one common site. ■ Observation 6 —The Land Use Plan does not identify the municipal site as a potential for housing — neither for market -rate nor employee housing. It does discuss numerous options — municipal offices, a visitor center, an office building for Vail Resort Associates, community gathering spaces, or partnering to redevelop the site with the private sector. But unlike other municipally owned sites, the Land Use Plan does not call out the site for residential development. Vail 20/20 Plan — Provides significant guidance about promoting economic development and a year-round economy. www.triumphdev.com Page 5 of 5 Triumph Development o Observation 7 —This project is arguably the most significant economic development project undertaken by the Town Council to promote this objective. c. "Exceptional or extraordinary circumstances or conditions apply to the site that prevents the implementation of the on site unit mitigation method." • Developable portion of the site is only 1.2 acres. Need to fit 63,140 usable square MOB feet plus a 18,500 sf municipal building, plus underground parking. • The site is just big enough to fit our proposed program within the confines of the neighboring zoning restrictions. • The project's users — MOB and TOV - are already sharing many common elements — loading, vehicular access, parking, customer drop-off and circulation, trash, and elevators. Adding the residential demands for each of these overtaxes these shared elements in a way that does not practically work. (Echo "Observation 2" above) • Observation 8 - This site and the new project are at Vail's front door off from 1-70. The site demands a prominent, architecturally significant project. Adding residential uses to either building introduces residential elements like disparate architectural elements (e.g. balconies) that can compromise the project's design, and even disparate decorations (e.g. window treatments, planting, outdoor furniture). Observation 9 — The MOB's goal is to be THE premier destination orthopedic facility in the world. The entire building is designed around a cohesive plan that allows the different components — doctor's office, therapy, research and education — to operate in a seamless environment. Residential housing does not support this vision in the MOB. Proposed Employee Housing Mitigation Options for the Promect: Given the above points, we plan to ask PEC to grant an exception for the on-site employee housing requirements and allow the project to satisfy the employee housing requirements with off-site EHUs as outlined in this Title. www.triumphdev.com E m bA O a c 00 N r -I O N r -I 00 C tw .7 N 0 U N O a v 0 0 Pl: 0 0 N co I- cn Ln N N oo\° (D N 71 N 71 7) N ^ N i --I 00 Ci C7 w Q R* Ol Ol R4 00 N O � co -I y r M N i --I N N O Q E LU w m O O O O O O O O O O c O O O O O W N N N N N 71 M M M M M C7 71 w wLn i ^M 00 0 LO 0 M O R* z = m 00 Ln rn kD Ln kD w i y rl N io rl Ln 00 m O i G- M N O lD N £ r -I M 0 p V M Ln �O tw C C 7 a-4 X W M rl N O O c O R* t0 O Ln t0 tw U; l0 R:F 00 R:f 00 r -I E m 00 o r O a` u V 3 tw a+ t m d IN CL Q > O K G U U O 0 0L E W D c c = 0 > E E K C Q m 0 ^ H VI) I 1 .01 1U1 1 '01 1 10 Ad Name: 8304836A Customer: TOWN OF VAIL/PLAN DEPT/COMM Your account number is- 1 OP2P 33 MW nay PROOF OF PUBLICATION STATE OF COLORADO } }ss. COUNTY OF EAGLE } I, Don Rogers, do solemnly swear that I am a qualified representative ofthe Vail Daily. That the same Daily newspaper printed, in whole or in part and published in the County of Eagle, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Eagle for a period of more than fifty-two consecutive weeks next prior to the first publication of the annexed legal notice or advertisement and that said newspaper has published the requested legal notice and advertisement as requested. The Vail Daily is an accepted legal advertising medium, only for jurisdictions operating under Colorado's Home Rule provision. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of 1 consecutive insertions; and that the first publication of said notice was in the issue of said newspaper dated 8/24/2012 and that the last publication of said notice was dated 8/24/2012 in the issue of said newspaper. In witness whereof, I have here unto set my hand this day, 08/31/2012. General Man ager/Publisher/Editor Vail Daily Subscribed and sworn to before me, a notary public in and for the County of Eagle, State of Colorado this day 08/31/2012. 2mg-& 9. -V-� Pamela J. Schultz, Notary Public My Commission expires: November 1, 2015 �pRY PUe/ ' PAMELA J. SCHULTZ 9�� COt-SRP$ My Commismn Expires 11/0112015 THIS ITEM MAY AFFECT YOUR PROPERTY PUBLIC NOTICE NOTICE IS HEREBY GIVEN that the Planning and Environmental Commission of the Town of Vail will hold a public hearing in accordance with section 12-3-6, Vail Town Code, on September 10, 2012, at 1:00 pm in the Town of Vail Municipal Building, in consideration of: A request for the review of a conditional use permit, pursuant to Section 12-813-3, Conditional Uses, Vail Town Code, for "accessory building and uses cus- tomarily incidental and accessory to permitted or conditional outdoor recreational uses, and neces- sary for the operation thereof, including restrooms, drinking fountains, bleachers, concession, storage buildings, and similar uses" to allow for the con- struction of temporary buildings for golf course and Nordic center operations including a retail -rental and office trailer, restroom and locker trailer, stor- age shed, cart barn tent, etc., generally located at 1655 Sunburst Drive (Vail Golf Course starter building and driving range area) / Unplatted, and setting forth details in regard thereto. (PEC120032) Applicant: Vail Recreation District Planner: Bill Gibson A request for a recommendation to the Vail Town Council on prescribed regulation amendments to Title 11, Sign Regulations, Vail Town Code, pursu- ant to Section 11-3-3, Prescribed Regulations Amendment, Vail Town Code, to allow for amend- ments to the construction sign regulations, and set- ting forth details in regard thereto. (PEC120031) Applicant: Town of Vail Planner: Bill Gibson The applications and information about the propos- als are available for public inspection during office hours at the Town of Vail Community Develop- ment Department, 75 South Frontage Road. The public is invited to attend site visits. Please call 970-479-2138 for additional information. Sign language interpretation is available upon re- quest, with 24-hour notification. Please call 970-479-2356, Telephone for the Hearing Im- paired, for information. Published August 24, 2012, in the Vail Daily. (8304836) Ad Name: 8353807A PLANNING AND ENVIRONMENTAL COMMISSION Customer: TOWN OF VAIL/PLAN DEPT/COMM September 2012 1:00pm Your account number is- 1 OP2P 33 TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road -Vail, Colorado, 81657 Vail Daily "Order and times of agenda items are subject to change" 90 minutes 1.A request for the review of conditional use per- PROOF OF PUBLICATION mits, pursuant to Section 12-9C-3, Conditional Us - es, Vail Town Code, for a healthcare facility and a public building and grounds, to allow for the rede- velopment of the Town of Vail municipal site with a STATE OF COLORADO } medical research, rehabilitation, n, and office building and a municipal office buildinglocated at 75 and 111 South Frontage Road West/ Unplatted, and SS. setting forth details in regard thereto. (PEC120012) Applicant: Vail MOB, LLC, represented by Tri- COUNTY OF EAGLE } umph Development and Town of Vail, represented by Consilium Partners, Vail Planner: Warren Campbell 20 minutes 2.A request for the review of a conditional use I Don Rogers, do solemn) swear that I am a qualified g y permit, pursuant to Section 12-8B-3, Conditional "accessory representative ofthe Vail Daily. That the same Daily newspaper Uses, Vail Town Code, for building and uses customarily incidental and accessory to per - mitted or conditional outdoor recreational uses, and printed, in whole or in part and published in the County necessary for the operation thereof, including re- strooms, drinking fountains, bleachers, concession, storage buildings, and similar uses" to allow for the of Eagle, State of Colorado, and has a general circulation construction of temporary buildings for golf course therein; that said newspaper has been published continuous) p y and Nordic center operations including offices, re - storage, general storage, trash storage, golf cart storage, etc., generally located at 1655 Sunburst and uninterruptedly in said County of Eagle for a period of Drive (Vail Golf Course starter shack and driving range area) / Unplatted, and setting forth details in more than fifty-two consecutive weeks next rior to the first P regard thereto. (PEC 120032) Applicant: Vail Recreation District Planner: Bill Gibson publication of the annexed legal notice or advertisement and 3.A request for a recommendation to the Vail Town that said newspaper has published the requested legal notice Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations and advertisement as requested. amendments to Title 12, Zoning Regulations, and Title 14, Development Standards, Vail Town Code, to require restoration of watercourses and riparian areas, and setting forth details in regard thereto. (PEC120011) The Vail Daily is an accepted legal advertising medium, Applicant: Town of Vail Planner: Rachel Dimond only for jurisdictions operating under Colorado's Home ACTION: Tabled to September 24, 2012 RulerOV1SlOn. 4,A request for a recommendation to the Vail Town Council for a prescribed regulations amendment, p pursuant to 12-3-7, Amendment, Vail Town Code, to allow for amendments to Title 12, Zoning Regu- lations, to amend the development review process, That the annexed legal notice or advertisement was and setting forth details in regard thereto. (PEC120010) ublished in the re h ular and entire issue of eve g � Applicant: Town of Vail Planner: Rachel Dimond ACTION: Tabled to September 24, 2012 number of said daily newspaper for the period of 1 5.A request for the review of a variance from Sec- consecutive insertions; and that the first publication of said tion 12-6G-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of a garage within the notice was in the issue of said newspaper dated 9/7/2012 and setbacks, located at 4192 Columbine Way/Lots 25 & 26, Bighorn Terrace, forth details in Y Y that the last publication of said notice was dated 9/7/2012 in and setting regard thereto. (PEC120027) Applicant: Anne Upton, represented by Pierce the issue of said newspaper. Architects Planner Bill Gibson ACTION: Tabled to September 24, 2012 6.A request for a recommendation to the Vail Town In witness whereof, I have here unto set my hand this day, Council on prescribed regulation amendments to Title 11, Sign Regulations, Vail Town Code, 09/17/2012. pursuant to Section 11-3-3, Prescribed Regulations Amendment, Vail Town Code, to allow for amendments to the construction sign regulations, and setting forth details in regard thereto. (PEC120031) Applicant: Town ofVail Planner: Bill Gibson ACTION: Table to September 24, 2012 General Man ager/Publisher/Editor 7.A request for a recommendation to the Vail Town Council on prescribed regulation amendments to Section12-13-5, Employee Housing Unit Deed Restriction Exchange Program, Vail Town Code, Vail Dail y pursuant to Section 12-3-7, Amendment, Vail Town Subscribed and sworn to before me, a notary public in and for Code, to allow for amendments to the employee housing unit deed restriction exchange program the County of Eagle, State of Colorado this day 09/17/2012. review process, and setting forth details in regard thereto. heretAppli. (P own o° v it Planner: Bill Gibson ACTION: Table to October 8, 2012 8.Approval of August 27, 2012 minutes 9.Information Update 10.Adjournment Pamela J. Schultz, Notary Public The applications and information about the pro - posals are available for public inspection during My Commission expires: November 1, 2015 regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional PUe` information. O�pRY ?':' • Sign language interpretation is available upon ;n PAMELA J. request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for SCHULTZ information. �'• Q 9jt••• e,Pv OF Community Development Department Published September 7, 2012, in the Vail Daily. CQL� (8353807) My Commission Expires 11101Q015