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HomeMy WebLinkAbout2012-1112 PECrowx of va PLANNING AND ENVIRONMENTAL COMMISSION November 12, 2012 1:OOpm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 **Order and times of agenda items are subject to change** SITE VISITS Vail Golf Course - 1775 Sunburst Drive Roost Lodge - 1783 North Frontage Road West 45 minutes 20 minutes 1. A request for review of a conditional use permit for "public buildings, grounds and facilities," pursuant to Section 12-7A-3, Conditional Uses, Vail Town Code, to allow for a temporary fire station, located at 100 East Meadow Drive, Unit 2 (Village Inn Plaza Phase V)/ Lot M, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC120040) Applicant: Town of Vail, represented by Mike McGee Planner: Warren Campbell 30 minutes 2. A request for a review of an exterior alteration or modification, pursuant to Section 12-7J-12, Vail Town Code, to allow for a limited service lodge, located at 1783 North Frontage Road West (The Roost Lodge)/ Lots 10, 11, 12, Buffehr Creek Subdivision, and setting forth details in regard thereto (PEC120041). Applicant: Timberline Roost Lodge, LLC, represented by Mauriello Planning Group Planner: Bill Gibson 60 minutes 3. A request for the review of amendments to a conditional use permit, pursuant to Section 12-16- 10, Amendment Procedures, Vail Town Code, to allow for the redevelopment of the Vail Golf Course Club House (i.e. accessory buildings, permanent and temporary, and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concessions, storage buildings, and similar uses), located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3 and Unplatted Parcels (a complete metes and bounds description is available at the Community Development Department Office), and setting forth details in regard thereto. (PEC120036) Applicant: Town of Vail, represented by Greg Hall Planner: Bill Gibson 20 minutes 4. A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of the Vail Golf Course parking lot from the General Use District to the Outdoor Recreation District, located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3, and setting forth details in regard thereto. (PEC120037) Applicant: Town of Vail, represented by Greg Hall Planner: Bill Gibson 20 minutes 5. A request for a recommendation to the Vail Town Council on prescribed regulation amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for amendments to Section 12-813-7, Height, Vail Town Code, to increase the allowable building height within the Outdoor Recreation District, and setting forth details in regard thereto. (PEC120039) Page 1 Applicant: Town of Vail, represented by Greg Hall Planner: Bill Gibson 6. A request for the review of conditional use permits, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, for a healthcare facility and a public building and grounds, to allow for the redevelopment of the Town of Vail municipal site with a medical research, rehabilitation, and office building and a municipal office building located at 75 and 111 South Frontage Road West/ Unplatted, and setting forth details in regard thereto. (PEC120012) Applicant: Vail MOB, LLC, represented by Triumph Development and Town of Vail, represented by Consilium Partners, Vail Planner: Warren Campbell ACTION: Table to December 10, 2012 7. A request for the review of a variance from Section 12-6G-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of a garage within the setbacks, located at 4192 Columbine Way/Lots 25 & 26, Bighorn Terrace, and setting forth details in regard thereto. (PEC120027) Applicant: Anne Upton, represented by Pierce Architects Planner: Bill Gibson ACTION: Table to November 26, 2012 8. Approval of October 22, 2012 minutes 9. Information Update 10. Adjournment The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published November 9, 2012, in the Vail Daily. Page 2 Ad Name: 8530696A THIS ITEM MAY AFFECT YOUR PROPERTY PUBLIC NOTICE Customer: Town of Vail NOTICE IS HEREBY GIVEN that the Planning and Your account number is- 1 OP2P63 Environmental Commission of the Town of Vail will hold a public hearing in accordance with section 12-3-6, Vail Town Code, on November 12, 2012, at pm in the Town of Vail Municipal Building, Vail Daily n in consideration of: A request for review of a conditional use permit for PROOF OF PUBLICATION ..public buildings, grounds and facilities," pursuant to Section 12-7A-3, Conditional Uses, Vail Town Code, to allow for a temporary fire station, located at 100 East Meadow Drive, Unit 2 (Village Inn Pla- STATE OF COLORADO } za Phase V)/ Lot M, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC120040) l SS Applicant: Town of Vail, represented by Mike Mc- Gee COUNTY OF EAGLE } Planner: Warren Campbell A request for a review of an exterior alteration or modification, pursuant to Section 12-7J-12, Vail I, Don Rogers, do solemnly swear that I am a qualified Town Code, to allow for a limited service lodge, lo - cated at 1783 North Frontage Road West (The representative ofthe Vail Daily. That the same Daily newspaper Roost Lodge)/ Lots 10, 11, 12, Buffehr Creek Sub - division, and setting forth details in regard thereto printed, in whole or in part and published in the County (PEC120041). Applicant: Timberline Roost Lodge, LLC, repre- of Eagle, State of Colorado, and has a general circulation sented by Mauriello Planning Group Planner: Bill Gibson theretherein; that said newspaper has been published continuous) in;p y The applications and information about the propos- als are available for public inspection during office and uninterruptedly in said County of Eagle for a period of hours at the Town of Vail Community Develop - ment Department, 75 South Frontage Road. The more than fifty-two consecutive weeks next prior to the first public is invited to attend site visits. Please call 970-479-2138 for additional information. publication of the annexed legal notice or advertisement and Sign language interpretation is available upon re- that said newspaper has the requested legal notice quest, with 24-hour notification. Please call 970-479r Telephone for the Hearing Im- published 1� q g information. paired, for information. and advertisement as requested. Published October 26, 2012, in the Vail Daily. (8530696 The Vail Daily is an accepted legal advertising medium, only for jurisdictions operating under Colorado's Home Rule provision. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of 1 consecutive insertions; and that the first publication of said notice was in the issue of said newspaper dated 10/26/2012 and that the last publication of said notice was dated 10/26/2012 in the issue of said newspaper. In witness whereof, I have here unto set my hand this day, 12/17/2012. General Man ager/Publisher/Editor Vail Daily Subscribed and sworn to before me, a notary public in and for the County of Eagle, State of Colorado this day 12/17/2012. 9. J�n Pamela J. Schultz, Notary Public My Commission expires: November 1, 2015 �p RY AU •. 9 ' PAMELA J. SCHULTZ My Commission Expires 11/0112015 TOWN OF VAIL9 PLANNING AND ENVIRONMENTAL COMMISSION October 22, 2012 1:OOpm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 **Order and times of agenda items are subject to change** MEMBERS PRESENT Susan Bird Luke Cartin Pam Hopkins Michael Kurz Bill Pierce Henry Pratt John Rediker MEMBERS ABSENT 20 minutes A request for the review of amendments to a conditional use permit, pursuant to Section 12-16- 10, Amendment Procedures, Vail Town Code, to allow for the redevelopment of the Vail Golf Course Club House (i.e. accessory buildings, permanent and temporary, and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concessions, storage buildings, and similar uses), located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3 and Unplatted Parcels (a complete metes and bounds description is available at the Community Development Department Office), and setting forth details in regard thereto. (PEC120036) Applicant: Town of Vail, represented by Greg Hall Planner: Bill Gibson ACTION: Tabled to November 12, 2012 MOTION: Kurz SECOND: Cartin VOTE: 6-0-1 (Pierce recused) Bill Pierce recused himself from items 1, 2, and 3 on the agenda due to conflict of interest. He disclosed that he is the architect for the temporary clubhouse buildings project and is a member of the Fall Ridge home owners association that has voiced its support for the clubhouse remodel. Commissioner Pratt disclosed that he has had previous clients that are involved in the law suit, but he has not been in contact with them nor has any financial interest in these applications. Therefore, he will participate in the hearings for these applications. Commissioner Hopkins disclosed that she is currently working on the Vail Library renovation which is a Town project. Matt Mire, Town Attorney, asked Pam Hopkins if she had any financial interest in these applications. Commissioner Hopkins stated that she does not have any financial interest in these applications, she can be impartial, and will participate in the hearing of these application. Bill Gibson provided an overview of the applications and the desired outcomes of the hearing today. Tom Braun, Braun and Associates, representing the applicant, gave a presentation on the existing and proposed uses in the club house, the applications that have been submitted, and Page 1 the plan documents that will be submitted Pedro Campos, Zehren and Associates, representing the applicant, gave a presentation on the site and design as contemplated. He added that his presentation would include a highlight of those areas that have been addressed in order to respond to neighbor concerns. He discussed the various elements of the proposal including the clubhouse building and patio, parking lot, driving range netting, golf skills teaching area in the current location of the 18th green, etc. Tom Braun concluded the presentation by highlighting the request for a conditional use permit to apply to a defined area adjacent to the club house. He covered the items he expects to provide within an anticipated operational plan in conjunction with the conditional use permit. He provided an image depicting the allowable and proposed building height. He discussed parking for the proposed uses and an anticipated parking management plan for the facility. Commissioner Kurz stated that he felt the bus turn around would be beneficial for what he believes will be an increase in shuttle traffic to the site. He felt that an increase in building height is appropriate. He asked what makes this facility so unique that notification would be sent to adjacent property owners about events when notice is not sent to neighbors about events held at Donovan pavilion? He clarified that what is being proposed does not appear to be an event center, but instead it appears to be a banquet room similar to those found at other golf courses. Commissioner Bird recommended adding a seating area on the western elevation of the building for the Nordic users. Commissioner Rediker asked what other properties in town are currently zoned Outdoor Recreation District. He wants to understand the potential impacts of uniformly increasing building height in this zone district and the impacts of amending height by a different method. Bill Gibson identified some of the other properties currently zoned Outdoor Recreation District and stated that a map of all the properties in this district would be provided at a future hearing. Commissioner Cartin agreed with Commissioner Redikers concerns about understanding the impacts to other properties if building height was amended in the Outdoor Recreation District. He asked about the potential of rezoning other portions of the golf course that are currently not zoned Outdoor Recreation District. He requested that the proposed outdoor lighting details also be presented at a future hearing. Commissioner Pratt asked for the background on how the applicant arrived at the proposed 200 person banquet size? Tom Braun stated that it was a function of many variables including recommendations from the recreation sub -committee. He noted that a 200 person banquet room could accommodate most cocktail parties and weddings. Commissioner Pratt noted concerns that the banquet room of the clubhouse, plus pre -function areas, plus the patio and lawn areas could accommodate a stand-up event much larger than 200 people. Tom Braun noted that these are all one combined use area and are not intended as cumulative use areas. Bill Gibson entered the additional written public comment received after publication of the staff memorandum into the record. Page 2 Commissioner Pratt asked that a digital copy of this additional public comment be emailed to the Commissioners. Sam Maslak, resident of Sunburst Drive, stated that he believes the project is a massive increase in scale that is out of proportion. He highlighted the incompatibility of the proposal with the neighborhood since there will be a five -fold increase in meeting room space size. Additionally, today the meeting room is only used occasionally, but it will be used four times per week as proposed. He is concerned that this project will result in tents, bleachers, and port -a - potties outside the clubhouse. He is concerned that the additional 11 parking spaces being proposed will not be enough. He noted that the current parking is insufficient and today the lot is full. Gretchen Busse resident of Sunburst Drive and representing various Golf Course Townhome owners, stated that it was felt that the increase in activity was inappropriate. She supports a new clubhouse, Nordic center, and grill; but the proposal expands and embellishes the clubhouse too much. She inquired as to where the snow would be stored on the site. She noted that parking on the south end of the parking lot is too close to existing houses. Pedro Campos noted that snow management and removal would be addressed. Gretchen Busse identified concerns about traffic and noise and current parking overflow. She highlighted safety concerns when parking occurs on Sunburst Drive. She expressed concern about changes to the plans for the 18th green from an event pavilion, to a parking lot, and now to a putting area on the site. What assurance does she have that the 18th green will be preserved. Art Abplanalp, attorney representing ten (10) property owners stated that his clients support a remodel of the club house, but that is not what is being proposed. He provided a comparison of existing meeting room areas and the proposed increases. He believes this proposal is for an event center with a golf shop and not for a golf course clubhouse. He spoke to why he believes the conditional use permit does apply to the 18th green. If the 18th green is relocated, he believes a blank check would be given to the Town Council for a future pavilion if a conditional use permit includes an area adjacent to the club house. His clients believe the parking lot rezoning is appropriate, the text amendment for height could be appropriate if it does not result in an additional building story, but more details are needed. He recommended the any additional building height only apply to roof elements or should only apply to golf course clubhouses. He referenced that 80 golfers and homeowners object and have sent the town letters. His clients object to a conditional use permit that will turn the golf club house into a mini Donovan Park Pavilion. He suggested a redesign to have the banquet facility to the north side of the building above the existing cart barn so it will be further from the residential neighbors. The objections of the community and a proposed alternative plan submitted by the neighbors have not yet been responded to by the applicant. He noted his clients concerns about the existing overflow parking and what will occur if events with 200 people are allowed. He does not believe these guests will take buses or shuttles. He asked that the Planning and Environmental Commission send a message to the Town Council regarding the promises made prior to the election and to look at the project again to ensure to that there will be a world class golf course clubhouse and not an accessory to an event center. Joe Batcheller, resident of a Golf Course Townhomes inquired as to improvements in the plan for pedestrian and bicycle user in the area. He suggested that a separate sidewalk, striped bike lane, shared bicycle markings, and methods for controlling vehicular speeds. He also asked what the logic was behind keeping the existing building and foundation. He compared saving the existing foundation to putting a new Lexus on top of an old Pinto chassis. Page 3 Laurie Mullen, member of the Vail Economic Council and Vail Local Marketing District, and owner of West Vail Liquor Mart noted that the proposed clubhouse will serve the same purposes as it does today, but with an upgraded building. She stated that the proposed remodel will better serve locals and visitors, and requested that the Commission not allow a few neighbors to block the project. She stated that hole 18 is not iconic, instead what is iconic is the view of the Gore Range from the clubhouse. Skip Thurnaurer, Vail Local Marketing District, spoke to the use of the conference center fund to meet the initial goal of the tax which was to increase stays and visitation in Vail. Use of the conference center funds to renovate the clubhouse was the first choice of their members. He noted that the existing clubhouse is not of the world class of Vail and an improved aesthetic will be good in general and good for the neighbors. Alfred Montano, representing 1925 Sunburst Drive, read a letter from the property owner Rufino Vigil outlining his objection to the relocation of the 18th green and converting the clubhouse into an event center. The letter was made a part of the record. Tom Braun, spoke to the numerous community open houses and Town Council work sessions which have involved the public. He noted that the applicant has made efforts to address comments that have been heard, but it may just be that the solutions are not acceptable to the neighbors. He spoke to several specific questions raised. He clarified that the retaining wall and parking spaces on the south end of the parking lot exist today. He said they will speak to the reasoning for locating the banquet room and patio on the south side of the building and not above the existing cart barn at a later hearing. He spoke to the ability of the applicant to remove the defined conditional use permit area as it was felt that it addressed a concern of the neighbors and would clearly define the impacts of the uses being proposed. Commissioner Kurz spoke to his concern about the neighbors feeling they haven't been involved in the process, even though public input has been allowed and continues to be allowed. He supports expanding the conditional use permit area outside the building. The parking management plan will be important, and as a biker of Sunburst Drive, he understands the traffic concerns that have been raised. Commissioner Rediker believes the proposed conditional use permit area provides the additional control on the operation of the clubhouse that this project warrants. He likes the idea of a parking management plan and spoke to making shuttles a requirement for certain events and uses. He spoke to the additional information that is needed for considering any building height increases. He supports the amendment of the conditional use permit to achieve the goals of the project. Commissioner Bird stated that she agreed with Commissioner Rediker. She stated that parking is a concern and spoke to how overflow skier parking in this lot disrupts Nordic and event parking. Commissioner Hopkins, stated that this is her first presentation project and she added that she believes it is important for the Commission to balance the concerns of neighbors and take into account negative impacts to property values. With regard to the conditional use permit can the owners bring forward suggestions on noise, lighting, hours, etc. to make the project a better neighbor? She asked if the clubhouse patio gets adequate west sunlight for wedding events. She asked why the existing building foundation was being saved and why the 18th green was being relocated. She agrees with the concerns about bicycles and traffic, and asked if an alternative bike path route was available. Page 4 Commissioner Cartin agreed with the concerns raised about pedestrians and bicycles. He commented that the relocation of the 18th green is separate from the clubhouse remodel. The relocation of the 18th is under the purview of the Vail Recreation District and not a matter for the Commission. He supports rezoning the parking lot to the Outdoor Recreation District. The upcoming operations plan and parking management plan are his key concerns. Commissioner Kurz commented that is was good to hear Laurie Mullen's perspective during public comment. He spoke to the increased revenue from the project and a project such as this will be beneficial to providing continued high level of services. He reminded everyone that this is a public golf course and not a private country club, there are no county club rights associated with the houses along the golf course, and the golf course needs to be managed for the benefit of the whole town. Commissioner Pratt noted that the proposed parking lot configuration appears well thought out. He respects the concerns of the neighbors and stated that it appears suspicious that the 18th green is being relocated which raises concerns that tents will be put there in the future. He believes rezoning the parking lot is a no-brainer. He does not believe the increase in building height should be zone district wide, but instead should be limited in scope. The height should be kept low and 33 feet should not be expected because the neighboring residential allows 33 feet. He is concerned about providing adequate parking and increasing the landscaping buffer between the parking lot and the first home adjacent. He is also concerned about bike and traffic. He also concerned that requiring the use of shuttles for events will not be very guest friendly. 20 minutes 2. A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of the Vail Golf Course parking lot from the General Use District to the Outdoor Recreation District, located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3, and setting forth details in regard thereto. (PEC120037) Applicant: Town of Vail, represented by Greg Hall Planner: Bill Gibson ACTION: Tabled to November 12, 2012 MOTION: Kurz SECOND: Cartin VOTE: 6-0-1 (Pierce recused) 20 minutes 3. A request for a recommendation to the Vail Town Council on prescribed regulation amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for amendments to Section 12-813-7, Height, Vail Town Code, to increase the allowable building height within the Outdoor Recreation District, and setting forth details in regard thereto. (PEC120039) Applicant: Town of Vail, represented by Greg Hall Planner: Bill Gibson ACTION: Tabled to November 12, 2012 MOTION: Kurz SECOND: Cartin VOTE: 6-0-1 (Pierce recused) 45 minutes 4. A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Zoning Regulations, and Title 14, Development Standards, Vail Town Code, to require restoration of watercourses and riparian areas, and setting forth details in regard thereto. (PEC120011) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Recommendation of approval with modifications Page 5 MOTION: Rediker SECOND: Cartin VOTE: 6-1-0 (Pierce opposed) 1. That the proposed language be modified to reflect the changes discussed in the public hearing and made as a part of the motion. The applicant shall forward the revised language to the Vail Town Council. Rachel gave a presentation per the staff memorandum. She discussed the challenges of having private improvements removed from public land. The proposed language provides staff an additional tool to get improvements removed and restoration of public property. Commissioner Kurz inquired as to the impacts of properties some distance from the creek that drain to the creek. He was supportive of the proposed language and suggested becoming more aggressive. He added that it appears there needs to bigger hammers provided to staff to affect the changes. That placement of the creek on the impaired stream list was a flair gun not a red flag that something needs to be done. Commissioner Rediker agrees with Kurz and believes that there needs to be greater language to allow the Town to go after violators of public property. Maybe the language should be expanded to tents on property or property needing a building permit but not Design Review application. He made a suggestion regarding the addition of language in subsection A referencing D that the addition of landscaping on public property is not except from Design Review approval. Commissioner Bird agrees with Kurz and Rediker. She inquired as to the town's ability to enforce these regulations on those portions of the stream located outside the Town boundaries such as in Intermountain. Rachel Dimond responded that those portions of stream not within the Town boundaries are under Eagle County jurisdiction and their regulations. She added that in the past the Town has called the County to bring their attention to concerns and they have typically been addressed. Commissioner Pratt stated that this applies only to town -owned stream tract. He also inquired as to the dated for the effect of a one-time exclusion. Rachel Dimond clarified the one-time exclusion and added that it does not apply to an application on a property with stream tract encroachments. Commissioner Cartin thinks this is a good first step, but future regulations need teeth to cause changes resulting in improved the stream health. Commissioner Hopkins had nothing to add. There was no public comment. Commissioner Rediker made a motion with modifications Commissioner Pierce spoke to the impact of a singular unit wanting a window in an HOA and the need to take corrective action before anyone can make an improvement. This was his reason for voting in opposition as he felt that a single owner should not need to take the corrective action. Warren Campbell reminded the Commission that an application by a single unit owner in a multi- family development had the H.O.A. as a joint applicant. 5 minutes Page 6 5. A report to the Planning and Environmental Commission on the administrator's approval of an amendment to an existing conditional use permit, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the continued use of a private parking lot, located at 934 South Frontage Road/Unplatted, and setting forth details in regard thereto. (PEC120034) Applicant: Vail Resorts Development Company, represented by the Mauriello Planning Group Planner: Warren Campbell Warren Campbell summarized the administrative action. There was no public comment. There was no Commissioner comment. 6. A request for the review of conditional use permits, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, for a healthcare facility and a public building and grounds, to allow for the redevelopment of the Town of Vail municipal site with a medical research, rehabilitation, and office building and a municipal office building located at 75 and 111 South Frontage Road West/ Unplatted, and setting forth details in regard thereto. (PEC120012) Applicant: Vail MOB, LLC, represented by Triumph Development and Town of Vail, represented by Consilium Partners, Vail Planner: Warren Campbell ACTION: Tabled to November 12, 2012 MOTION: Cartin SECOND: Rediker VOTE: 7-0-0 7. A request for the review of a variance from Section 12-6G-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of a garage within the setbacks, located at 4192 Columbine Way/Lots 25 & 26, Bighorn Terrace, and setting forth details in regard thereto. (PEC120027) Applicant: Anne Upton, represented by Pierce Architects Planner: Bill Gibson ACTION: Tabled to November 12, 2012 MOTION: Cartin SECOND: Rediker VOTE: 7-0-0 8. A request for the review of a conditional use permit, pursuant to Section 12-71-5, Conditional Uses, Generally (On all levels of a building or outside of a building), Vail Town Code, to allow for a ski lift and tow (gondola), located at 934 South Frontage Road/ Unplatted, and a request for a conditional use permit, pursuant to 12-813-3, Conditional Uses, Vail Town Code to allow for a ski lift and tow (gondola), located at 830 Forest Road/Unplatted and setting forth details in regard thereto. (PEC120035) Applicant: Vail Resorts Development Company, represented by the Mauriello Planning Group Planner: Warren Campbell ACTION: Tabled to December 10, 2012 MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 9. A request for a recommendation to the Vail Town Council for a prescribed regulations amendment, pursuant to 12-3-7, Amendment, Vail Town Code, to allow for amendments to Title 12, Zoning Regulations, to amend the development review process, and setting forth details in regard thereto. (PEC120010) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Tabled to December 10, 2012 MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 Page 7 10. Approval of October 8, 2012 minutes ACTION: Approved MOTION: Kurz SECOND: Cartin abstained) 11. Information Update 12. Adjournment ACTION: Approved MOTION: Kurz SECOND: Cartin VOTE: 4-0-3 (Bird, Rediker, Cartin VOTE: 7-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published October 19, 2012, in the Vail Daily. Page 8 TOWN OF VA PLANNING AND ENVIRONMENTAL COMMISSION November 12, 2012 1:OOpm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 **Order and times of agenda items are subject to change** SITE VISITS None 20 minutes A request for review of a conditional use permit for "public buildings, grounds and facilities," pursuant to Section 12-7A-3, Conditional Uses, Vail Town Code, to allow for a temporary fire station, located at 100 East Meadow Drive, Unit 2 (Village Inn Plaza Phase V)/ Lot M, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC120040) Applicant: Town of Vail, represented by Mike McGee Planner: Warren Campbell ACTION: Approved with conditions(s) MOTION: Kurz SECOND: Cartin VOTE: 6-0-1 (Pierce recused) CONDITION(S): 1. The applicant, Town of Vail, and its tenants shall not use East Meadow Drive for any loading, delivery, or parking associated with the uses in this commercial condominium unit of Vail Village Inn Phase V. All loading and delivery shall occur through the Sebastian hotel joint loading and delivery facility and parking shall occur in designated areas. 2. This approval shall expire and all equipment and personnel shall be removed from the commercial unit, seven days after the approval of a building final at the renovated Fire Station No.2. Bill Pierce recused himself due to a conflict of interest as he is the project architect for the ongoing remodel of Fire Station No. 2. Warren Campbell gave a presentation per the staff memorandum. Commissioner Pratt noted concerns about staging the fire truck across the street at the fire station construction site. Warren Campbell and Greg Hall explained the accommodations have been made for the truck in that location. Jim Lamont, Vail Homeowners Association, asked for clarification about the notice and whether the proposed use was only offices or also for dwelling units. Warren Campbell responded that firemen would be using the space as for sleeping quarters, food preparation, and offices for the on duty crew. 30 minutes Page 1 2. A request for a review of an exterior alteration or modification, pursuant to Section 12-7J-12, Vail Town Code, to allow for a limited service lodge, located at 1783 North Frontage Road West (The Roost Lodge)/ Lots 10, 11, 12, Buffehr Creek Subdivision, and setting forth details in regard thereto (PEC120041). Applicant: Timberline Roost Lodge, LLC, represented by Mauriello Planning Group Planner: Bill Gibson ACTION: Approved with condition(s) MOTION: Kurz SECOND: Cartin VOTE: 6-1-0 (Rediker opposed) CONDITION(S): 1. This exterior alteration or modification approval is contingent upon the applicant obtaining Town of Vail approval of the associated design review application. 2. This exterior alteration or modification approval is contingent upon the applicant mitigating the impacts on employee housing generated by this redevelopment in accordance with the provisions of Chapter 12-23, Commercial Linkage, Vail Town Code, as may be amended. 3. Prior to the submittal of building permit applications, the applicant must obtain Town of Vail Public Works Department approval of final civil drawings, in compliance with all standards of the Vail Town Code. 4. Prior to the issuance of a building permit, the applicant shall revise the Traffic Study to address the 54 surplus parking spaces. 5. As presented, the Traffic Study indicates the net new peak hour trips as 54. This is based on 112 proposed peak hour trips, less the 52 existing trips, less a 10% reduction for multi -modal. Therefore, prior to the issuance of a building permit the applicant shall pay a traffic mitigation fee for system wide transportation improvements of $351,000 (54 x $6500). This amount shall be revised based on the updates to the Traffic Study noted above. Portions of this fee may be offset by offsite traffic/transportation improvements. th-at .are not req sired by the development; spe6ifinally, ZGmdpwalk FMe FA the west nreneFty I'ne fe Q--FFehr Creek Ce.�/'I rrrvrnr�til, vraxcRarmrvnrcrra�cvc�ary}scra�i� r�cv�crrcnrvrccr�cvcra. 6. The developer recognizes that based on the Traffic Study, the SBL 2035 turning movement has a Level of Service of F if the Simba Run Underpass is constructed. The developer agrees that if this movement becomes a safety issue in the future this development will be required to provide improvements to resolve or restrict this movement. 7. Prior to the issuance of a building permit, the applicant shall resolve all construction staging issues shall be resolved prior to construction including staging, phasing, access, schedules, traffic control, emergency access, parking, loading and delivery, etc. 8. Prior to the issuance of a building permit, the applicant must obtain Town of Vail Public Works Department approval and Colorado Department of Transportation (CDOT) approval of Right -of -Way and Utility for all construction within the street/highway right-of-way. 9. Prior to the issuance of a building permit, the applicant must obtain general Colorado Department of Transportation (CDOT) approval of all improvements within the street/highway right-of-way including road improvements and landscaping, and obtain CDOT approval of an Access Permit. Page 2 10. Prior to the issuance of a building permit or grading/excavation permit, the applicant must obtain Town of Vail Public Works Department approval of a shoring and excavation plan which shall include; excavation phasing, engineered shoring plans, profile and cross sections. Cross Sections and plans shall include all existing conflicts (i.e. utilities). The applicant must obtain Colorado Department of Transportation (CDOT) approval for any shoring within the street/highway right-of- way. The applicant must also obtain Public Works Department approval and a License Agreement approval for any shoring within the street/highway right-of-way. 11. Prior to the issuance of a building permit, the applicant must obtain Town of Vail Public Works Department approval of an engineered stamped final drainage report, pavement design report, and geotechnical report. 12. Prior to the issuance of a building permit, the applicant shall revise the proposed plans to include all Frontage Road improvements including any necessary lighting, irrigation, and signage. 13. Prior to the issuance of a building permit, the applicant shall provide the Town of Vail an easement, in a form acceptable to the Town Attorney, in the northwest corner of the property for existing encroachments of the roadway asphalt and shoulder area, drainage and a 5 foot buffer to accommodate snow storage and a guardrail. 14. Prior to the issuance of a certificate of occupancy, the applicant shall provide the Town of Vail a public access easement, in a form acceptable to the Town Attorney, for the pedestrian connection between the bus stop and Meadow Ridge Road. The applicant may dedication this public access easement in conjunction with the proposed drainage easement in that area; however, the 10 foot proposed drainage easement must be widened to accommodate the walkway plus a 2 foot buffer and also be named as a general utility, drainage, pedestrian access easement. 15. Prior to issuance of a certificate of occupancy, the applicant must obtain Town of Vail Public Works Department approval of a snowmelt heat and streetscape maintenance agreement for those portions of heated walk located within the pedestrian easement along the western property line. 16. Prior to issuance of a certificate of occupancy, the applicant shall construct the concrete pedestrian walk from the proposed bus stop to Buffehr Creek Road; the walk shall be a minimum of 10 feet wide. 17. Prior to the issuance of a certificate of occupancy, the applicant shall coordinate all Art in Public Places (AIPP) contributions with the Town of Vail Public Works Department AIPP Coordinator. 18. Prior to the issuance of a certificate of occupancy, the applicant shall construct a 2.0 inch asphalt overlay for the extent of all constructed Frontage Road improvements. Bill Gibson gave a presentation per the staff memorandum. Dominic Mauriello, representing the applicant, gave a presentation on the request. He highlighted that there was no change to the approved bulk and mass, but a conversion of the 28 dwelling units in the project to lodge units. He spoke to the removal of a small architectural element on the west elevation of the building. He added that the project is compliant with the Page 3 current Town Code with regard to employee housing mitigation. He added that a process was underway in which the Town staff was evaluating the employee housing generation rates for limited service hotels of this caliber. He concluded by highlighting the projects benefits and a change request to the Public Works Department's recommended traffic mitigation condition. Gregory Bemis, resident of the neighborhood, asked about the number of stories in the structure Dominic Mauriello, responded that the number of floors was the same as approved in 2006. There was no change to approved plans with regard to building height. Gregory Bemis asked about fire egress on the rear of the building, the retaining wall along the rear, and requested that exterior lighting be subdued on the rear side of the structure. He added that the neighborhood understands the need for the project, but expressed concern over the shadow that might be cast on the street behind. Jim Lamont, Vail Homeowners Association, asked what the average size of the hotel rooms would be. Dominic Mauriello brought up a slide depicting the breakdown of the room types of units. Jim Lamont asked how fire department access was being provided for the project. Dominic Mauriello explained that fire department access will be from the frontage road and the street behind. Jim Lamont inquired about the landscaping along the north property line. Dominic Mauriello explained the retaining walls and landscaping. Jim Lamont inquired as to the ability to reduce the width of pavement in front the structure to achieve greater landscaping. Dominic Mauriello explained the area necessary to accommodate a delivery truck turning radius. Commissioner Pierce asked Tom Kassmel to speak to the applicant's request for the traffic impact fee to be off -set by their construction of street improvements. Tom Kassmel, Town Engineer, spoke to the change in policy in 2009 with regard to allowing for traffic impact fees to be off -set. Tom pointed out that this is the first large scale project, other than Solaris, which would need to comply with this revised policy. Commissioner Kurz inquired as to the cost of installing the Simba Run underpass and the traffic impacts generated. Tom Kassmel answered Commissioner Kurz's question. Commissioner Pratt asked about recommended condition number 18 which would require an overlay of the street and turn lanes. Tom Kassmel explained the recommended overlay requirement. Page 4 Dominic Mauriello made an argument that the existing approval would be allowed to off -set its traffic impact fees by constructing improvements and this new policy is a disincentive for the applicant to convert the approved condominiums to hotel rooms. Commissioner Kurz stated that it appeared capricious to no longer allow this project, which has an existing approval, to offset the fees with improvements. Commissioner Rediker inquired as to the accuracy of the submitted sun/shade analysis. Dominic Mauriello stated that the analysis was based on final version of the previously approved building design. Commissioner Rediker stated that it might be unfortunate for this applicant, but the new traffic impact fee policy should be assessed. He added that with the design of the roof structure creates a building with a five stories appearance. Commissioner Bird how the hotel would transport guests to the ski mountain. Dominic Mauriello explained how guest could access the nearby bus routes. Commissioner Bird recommended the applicant consider providing shuttle services for their guests. She asked if guest could rent rooms for more than 30 days. Dominic Mauriello clarified that this isn't an extended stay hotel, but nothing would prohibit a guest willing to pay the daily rate to stay for long periods. Commissioner Pratt inquired as to any precedent of a property having two approved development plans. Bill Gibson noted that staff was not aware of any similar circumstances. Commissioner Pratt stated that as the crux of the issue was the conversion of dwelling units to accommodation units with no changes to the building bulk and mass which he believes is a benefit to the community. He would be in support of allowing the traffic impact fees to be off -set. He does not support on-site employee housing units because they are not compatible with hotel uses in the same building. Commissioner Cartin asked how the sidewalk along the front of the project will tie in with the existing sidewalk along the frontage road. Tom Kasmel explained that this is the "last piece" in bike path system in this neighborhood.. Commissioner Hopkins asked about the service of guest with a bus stop heading west and adding time to get to the mountain. She also recommended the applicant consider providing guests with a shuttle service. Commissioner Kurz inquired about the traffic impact fee associated with the previous approval. Tom Kassmel clarified how the previous fees could be off -set. Commissioner Kurz noted his support for allowing the traffic impact fees to be off -set for this proposal and made a motion for approval with conditions. Page 5 Dominic Mauriello clarified that the motion would allow the traffic impact fees to be off -set by the construction of transportation improvements. 60 minutes 3. A request for the review of amendments to a conditional use permit, pursuant to Section 12-16- 10, Amendment Procedures, Vail Town Code, to allow for the redevelopment of the Vail Golf Course Club House (i.e. accessory buildings, permanent and temporary, and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concessions, storage buildings, and similar uses), located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3 and Unplatted Parcels (a complete metes and bounds description is available at the Community Development Department Office), and setting forth details in regard thereto. (PEC120036) Applicant: Town of Vail, represented by Greg Hall Planner: Bill Gibson ACTION: Continued to November 26, 2012 MOTION: Kurz SECOND: Cartin VOTE: 5-0-2 (Pierce and Hopkins recused) Commissioner Pierce recused himself due to a conflict of interest as he is the project architect on the temporary golf course buildings and a member of the Fallridge home owners association. He departed the meeting. Commissioner Hopkins recused herself due to conflicts of interest as her architecture firm has submitted an alternative design for the golf course clubhouse project. She also departed the meeting. Bill Gibson gave a presentation per the staff memorandum. He covered the three applications and how together they would permit the reconstruction of the Vail Golf Course. Commissioner Cartin asked that packets of this size be provide as much in advance as possible. Commissioner Kurz inquired about the community liaison concept in the proposed operation plan. Tom Braun, the applicant's representative, answered that the operation plan would provide for a single point of contact for the neighborhood if they have questions or concerns. Tom Braun gave a presentation highlighting questions asked previously by the Commissioners about the design and program. He covered the clubhouse banquet/event room occupancy, traffic trip analysis, Design Review conceptual review comments, the proposed rezoning, the building height text amendments, and the amended conditional use permit application. Commissioner Pratt asked if architectural projections would be allowed above the proposed height limit. Bill Gibson described how an architectural projection is allowed to be taller than the height limit in all zone districts in Vail. Tom Braun then presented each element of the proposed operations plan. Commissioner Kurz stated that the neighborhood should have a similar liaison that interacts with the VRD and the Town, and there needs to be accountability on both sides. Page 6 Commissioner Bird asked if there was air conditioning planned for the banquet room? She asked if the bar/grill would also be available for rent by groups. Greg Hall explained that the bar/grill during the summer would be made solely available to golfers, but it was a possibility that it could be used by other groups in the winter. Tom Braun described the proposed parking management plan. He covered statistic collected at the Donovan Pavilion that may predict the types of events expected and the typical event start times. He noted that the VRD operates the entire facility, so they would also manage the parking. Commissioner Bird inquired as to the enforceability of requiring a shuttle service for certain events at certain times of day and asked what course of action would be used to prevent parking on Sunburst Drive. Tom Braun described how shuttles, parking, and other issues would be part of the contract and deposit for reserving the banquet room. Commissioner Kurz stated that parking on Sunburst Drive is a Code Enforcement (Police) issue and will would to be addressed in that manner. Commissioner Cartin inquired as to how the switch from general parking to valet parking would occur and how will it be insured that non -valet cars aren't blocked in. Tom Braun explained the anticipated management process. Commissioner Cartin asked about deliveries. Pedros Campos explained how and where the loading and delivery will occur. Dale Bugby, an avid golfer who spends a lot of time on the course, stated that the parking lot is typically full. If this were any other applicant there would be a new parking structure with a park on top. The proposed parking plan is flawed since it doesn't address banquet staff parking. There is not enough parking for golfing and an event since some rounds of golf go until 8:00 PM. He covered a letter that he wrote and submitted through Art Abplanalp. An event center is not compatible with the neighborhood. The property was purchased with open space tax money and the PEC's approval of this application will jeopardize the future collection of that tax. This proposal conflicts with the Pulis covenants. The golf community is opposed to this plan. He suggested a survey of season golf pass holders to ascertain the feelings on this application. The Town Council and the VRD Board have made a back -door -deal that neither group will go back on now. The Town will pay to fix the clubhouse, but only if they get an event center. Neighbors will be impacts by noise since weddings don't occur without someone opening the door to go outside for a smoke. The applicant states that there is minimal change, but the destruction of the 18th green and the baffle nets have negative impacts. The existing clubhouse is a dump, but the proposed building is out of scale with the neighborhood. The conditional use permit allows new uses, not the expansion of existing uses. The event size description and parking proposal does not take into account the total capacity of people in the banquet room, at the grill, on the patio, and on the lawn area. The applicant is not proposing to prohibit tents. The proposed grill and too small and won't be a profitable business. The Commission needs to vote no on the project. Art Abplanalp, attorney representing several property owners, asked if the members had received his letter. His response was challenged because the Town was late publishing the packet. He provide a packet of papers which he believed reflected what the Commissioner had Page 7 already received, but he wanted to ensure were a part of the record. He noted their support for the proposed rezoning of the parking lot. He spoke to the height amendment and that architectural projections should not be allowed over 33 feet. He spoke to the definition of what is included as an accessory use to a golf course. A public golf course does not typically have this type of a facility and it's not within the Commissioner purview to approve this application. He stated that a wedding chapel is not necessary for a golf course. Other golf courses have event facilities separated from the clubhouse. Facilities for events are not typically found at public golf courses. The proposed building design looks like the wedding chapel at the Air Force Academy and doesn't look like a golf course clubhouse. This is a wedding chapel and restaurant with a clubhouse attached. He stated that the only goal of this project is build a cash -cow for revenues that will come at the neighbors' expense. He compared the sizes of the existing and proposed banquet rooms, patio, etc. He stated that the proposed chapel and restaurant are not necessary for a golf course. He noted that the neighbors and golfers are opposed to the project. He objected to the public notice not acknowledging the conversion of the 18th green. The notice only refers to the clubhouse and does not speak to the changes on the golf course and the banquet facility. He asked about bleachers and other items listed in the public notice. Bill Gibson clarified that term bleachers and the other listed items in the notice is the verbatim land use language from the Vail Town Code and are not the description of the applicant's request. Art Abplanalp continued that he does not believe the Commission has been made aware of what the applicant is actually asking for. The proposed conditional use permit is a blank -check. Nothing being presented by the applicant is for sure, there is no certainty. The proposed management and operation plan is worthless since the term "may" is used and it doesn't address the concerns of the neighbors. If the Commission is going to provide the type of hearing that the constituents expect, the Commission needs to consider everything before them. He believes staff will need to be on-site 24-7 to ensure compliance. People are furious about this proposal but worn down by the review process, so that is why there are so few people in the audience. Art stated that Warren Pulis himself is opposed to this project. He further noted that during past Town Council hearings former Mayor Dick Cleveland and current Mayor Andy Daley said the clubhouse remodel would occur within the footprint of the existing building. He noted than the neighbors had submitted an alternative design to the Town Council, but have not yet received a response. He requested that the Commission put an end to the VRD and Town Council's arrogance. Gretchen Bussey a resident of the neighborhood, spoke to her concerns about parking. She raised concerns about tents„ the process for approving the tents, will the tents have music, and other questions. She asked who is the proposed neighborhood liaison and who will monitor the parking lot. She is concerned that the proposed events center is a large size. Lue Maslak, resident of Sunburst Drive representing herself and her husband, spoke about the time she and her husband put into finding the perfect property to build their house and retire. She is opposed to the proposed co-opting of the clubhouse and noted that the building is 1/3 for golf and 2/3 for events. She noted that the bride's room appears to be larger than the men's locker room. This is a residential neighborhood with bicycles and children and the proposal is not compatible. She urged the Commission to denying the project. Jim Lamont, Vail Homeowners Association, thanked those Commissioners who recognized that they had a conflict of interest and stepped down. He added that in projects such as this with Page 8 many cross -currents that other conflicts should be made know. The Town should consider adopting a code of ethics rather than simply relying on the conflict of interest rules. He was confused if the neighbor's alternative plan (referenced by Art Abplanalp) that was prepared by Snowdon/Hopkins Architects had been submitted to the Commission. He asked the attorney representing the neighbors if it has been submitted as a part of the record. Art Abplanalp stated that it had been submitted prior to the last Commission hearing. Jim Lamont asked if the VRD was a lessee of the Town and if any term of that agreement can be overturned by the Town Council. There is confusion over the rolls and that the Town and VRD are one and the same. They are separate entities and the Town can at its discretion modify the agreement. Therefore, what is approved by this Council can be changed by a future Council. Te is amused at the operation plan and finds it inadequate when compared to the Golden Peak operation/management plan. In the Golden Peak Management plan there is a requirement for all parties (including the neighbors) to be consulted on amendments and changes. The proposed management plan submitted is dictatorial and not collaborative. He stated that the current problems at the clubhouse will not go away with the approval of this project and the management plan doesn't solve any problems. He clarified that the Vail Homeowners are not a neighborhood association and there only obligation is to communicate. He suggested that the proposed building height text should have a separate clubhouse section in the code. He believes there needs to be a paragraph for all parcels and then specifics for the clubhouse. He noted concern that property owner adjacent to other Outdoor Recreation District properties have not been specifically notified about proposed height change and would not support a height increase for all buildings. The lack of landscaping along the south end of the parking lot is symptomatic of this whole process. The Commission, even in their limited role, needs to send the message that the applicant is not being a good neighbor. Commissioner Kurz inquired of Matt Mire, Town Attorney, if approval of this project would jeopardizing the collection of real estate transfer tax (as asserted by Dale Bugby). Matt Mire answered no. Commissioner Rediker inquired about the property covenant and any current or potential violations. Mire Mire said he has issued a legal opinion that he can share with the Commission in executive session, but due to the ongoing litigation he will not disclose that opinion in the hearing. He clarified that private covenants are outside the scope of the Commission scope of review. Commissioner Rediker stated that as he reads the Outdoor Recreation District and he does not read anything about a banquet facility, etc. He asked for clarification. Bill Gibson read from the district stating that the golf course is a permitted use and the clubhouse and related uses are accessory and subject to the review of a conditional use permit. Commissioner Rediker inquired further about what is considered accessory. He does see how someone could object to a pro shop, locker rooms, etc.; but was unclear whether or not a banquet facility would be objectionable or not permitted. Tom Braun, stated that the Town Code is not clear on the specific uses within the club house, but many golf courses include a banquet facility. Page 9 Bill Gibson gave an example of City Market which is a grocery store. However, within that grocery store there may be various types of the activities such as a pharmacy, photo development, movie rentals, a deli, etc. Commissioner Rediker noted that some concerns from the neighbors are being overblown and some of their rhetoric is weird. He stated that this proposal is not a wedding chapel. Art Abplanalp state that the covenant language and the Code include very similar language. Dale Bugby added that everyone should read the Pulis deed as it states "only what is required". Bill Gibson clarified that the covenants are beyond the scope of the Commission's review. Commissioner Kurz stated his concerns about formalizing a liaison and his concerns about the proposed building height language. Addressing Jim Lamont's comments, Commissioner Kurz disclosed that he serves on the Vail Economic Advisory Committee (VEAC) and he is married to the Town of Vail Economic Development Manager; but this has no influence over him in reviewing this project. Commissioner Bird suggested that the bride room be relabeled on the plans to be a meeting room. She agrees that height needs to be more clearly defined and she is not sold on the parking plan. Commissioner Cartin asked the applicant to clearly identify the proposed conditional use permit area. Commissioner Pratt asked how tents are allowed Bill Gibson explained that there are two processes. There is a conditional use permit review process for seasonal uses and structures, and there is a special event process through the Committee on Special Events. Commissioner Cartin agreed Jim Lamont's recommendation to separate the code language regarding building height for clubhouses. He clarified that the Commission is a judicial review body, and does not make a decisions about the configuration of the holes at the golf course. Bill Gibson clarified that the height architectural projections is not unlimited. The Town Code limits there height to be 25% more than the height listed in every zone district. He gave an example of an existing architectural projection in the neighborhood and described how the observatory tower at the Maslak was approved to exceed the height limit of the Two -Family Primary/Secondary District. Commissioner Kurz suggested that the Commission take action on the proposed rezoning and text amendment. Commissioner Pratt noted his concern that the parking study shows enough parking, but anecdotal evidence from the neighbors suggests otherwise. The retaining wall on the south end of the lot should be looked at and reworked to achieve an improved buffer. He recommended that the lawn area included in the conditional use permit area or that tents should not be erected. The management plan seems to be reactive verses proactive. He wonders how all the elements of the management plan are addressed real time during an event. He pointed out that the drainage report speaks to surface drainage to an open ditch. He recommended that the Page 10 applicant install a sand and oil separator. He would like to see some sort of trigger for the management plan to return to the Commission for review should a certain number of complaints be received or maybe after one year of operation. Motions were made on the rezoning and text amendments. Tom Braun asked for clarification on the issues of concern. The Commission summarized their concerns about parking and the day of management of events. Commissioner Kurz noted that he does not remember seeing an alternative plan proposal. Commissioner Pratt stated that any alternative plan needs to be presented to the applicant and not to the Commission. Tom Braun noted that they would look into Commissioner Pratt suggestion of a trigger to re- review any approvals. Art Abplanalp noted that the exhibit in the document he submitted earlier in the hearing includes the neighbor's alterative plan and stated that the Commission should not approve what the applicant is proposing. Commissioner Pratt again stated that the decision of what to propose is up to the applicant, not the Commission. 20 minutes 4. A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of the Vail Golf Course parking lot from the General Use District to the Outdoor Recreation District, located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3, and setting forth details in regard thereto. (PEC120037) Applicant: Town of Vail, represented by Greg Hall Planner: Bill Gibson ACTION: Recommendation of approval MOTION: Kurz SECOND: Rediker VOTE: 5-0-2 (Pierce and Hopkins recused) 20 minutes 5. A request for a recommendation to the Vail Town Council on prescribed regulation amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for amendments to Section 12-813-7, Height, Vail Town Code, to increase the allowable building height within the Outdoor Recreation District, and setting forth details in regard thereto. (PEC120039) Applicant: Town of Vail, represented by Greg Hall Planner: Bill Gibson ACTION: Recommendation of approval MOTION: Kurz SECOND: Cartin VOTE: 5-0-2 (Pierce and Hopkins recused) 6. A request for the review of conditional use permits, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, for a healthcare facility and a public building and grounds, to allow for the redevelopment of the Town of Vail municipal site with a medical research, rehabilitation, and office building and a municipal office building located at 75 and 111 South Frontage Road West/ Unplatted, and setting forth details in regard thereto. (PEC120012) Page 11 Applicant: Vail MOB, LLC, represented by Triumph Development and Town of Vail, represented by Consilium Partners, Vail Planner: Warren Campbell ACTION: Withdrawn 7. A request for the review of a variance from Section 12-6G-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of a garage within the setbacks, located at 4192 Columbine Way/Lots 25 & 26, Bighorn Terrace, and setting forth details in regard thereto. (PEC120027) Applicant: Anne Upton, represented by Pierce Architects Planner: Bill Gibson ACTION: Table to December 10, 2012 MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 8. Approval of October 22, 2012 minutes MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 9. Information Update 10. Adjournment MOTION: Kurz SECOND: Bird VOTE: 5-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published November 9, 2012, in the Vail Daily. Page 12 VAIL GOLF COURSE CLUB HOUSE Traffic Analysis November 9, 2012 Introduction The purpose of this analysis is to provide an evaluation of the traffic impacts of the proposed re -model of the Vail Golf Course Club House. The re -model project involves a relatively small increase to the size of the Club House from 18,667 SF to 21,627 SF. All current uses within the existing Club House will be maintained and no new uses will be added as a result of this re- model. A more detailed discussion of the use of the Club House is provided below. Existing Conditions Access to the subject site is provided by Vail Valley Drive/Sunburst Drive (herein referred to as Sunburst Drive). Sunburst Drive is a two-lane road that dead -ends approximately % mile past the Club House. Bike lanes are striped on both sides of Sunburst Drive from the intersection of Vail Valley Drive and Sunburst to just past the Club House. Between the Frontage Road/Vail Valley Drive intersection to the Club House there is only one stop -sign controlled intersection (Vail Valley Drive and Sunburst). There are five private driveways that intersect with Sunburst Drive along this same section of roadway. In addition to the Vail Golf Course, Sunburst Drive provides access to approximately 139 residential units and a small amount of office use (in Fall Ridge Condominiums). There are no current traffic counts available for Sunburst Drive. The Vail Golf Course is an 18 -hole public golf course with a driving range, pro shop locker rooms, a 120 seat restaurant/bar and an auxiliary meeting room when combined with the restaurant can seat up to 140 persons for banquet functions. In winter months the Vail Nordic Center operates out of the Club House, however traffic related to the nordic center is significantly less than what is generated by the golf course and as such the focus of this analysis is on the summer use of the Club House. Vail Golf Course Existing Traffic Generation The Institute of Transportation Engineers (ITE) Trip Generation 6t" Edition includes trip generation rates for a wide variety of different land uses. These generation rates are based on actual traffic counts and reflect weighted averages for the peak hour of the land use. The ITE trip generation rate take into account all trips to the subject land use including employees, deliveries and other uses as listed in the description for each land use. "Golf Course" is a land use (430) in the ITE reference . The description is as follows: "The golf courses contained in the land use include 9, 18, 27, and 36, hole municipal courses and private county clubs. Some clubs have driving ranges and clubhouses with a pro shop and/or restaurant, lounge and banquet facilities." The Vail Golf Club uses are consistent with the land use description in the ITE manual. Golf courses are a unique land use in terms of estimating trip generation. The following evaluations have been completed in order to estimate existing peak hour trip generation from the Club House. ITE Saturday Peak Hour The ITE trip generation rate for a Saturday PM peak hour is 4.59 trips per hole x 18 holes, or 83 total trips with 49% entering and 51 % exiting. This peak would occur in the early afternoon as verified with Vail Golf Course use numbers. ITE Weekdav Peak Hour The ITE trip generation rate for the 4-6 pm period during weekdays is 2.74 trips per hole x 18 holes or 49 total trips. The ITE PM peak hour trip generation rate is greater than the ITE PM peak hour trip generation rate between the hours of 4pm-6pm. This trend is similar to the Vail Golf Course as the peak golf course activity times occur during the late morning- early afternoon time frame. ITE Manual Saturday Peak Hour ITE Code Land Use Trips per Number Total Total Total Hole of Holes Trips Entering Exiting 49% 51% Golf Course 4.59 18 83 40 42 Even though the ITE rate for Golf Course describes the existing and proposed facilities exactly, a comparison analysis is provided here to better under stand the trip generation as it relates to specific operations in Vail At the Vail Golf Course there are shot gun start tournaments where the golf course itself generates a significant amount of traffic in the peak hour. A typical 140 person tournament with a 1.5 person per car average would generate 93 vehicular trips just by itself. Whereas the typical hour of turnover of the golf course is only 48 golfers. At 1.5 persons per car this generates 32 vehicles trips for typical golfer turnover. Vail Specific Comparison PM Peak Hour 4pm-6pm ITE Persons Golfer Total Total Total Code Land Use Trips per Number Total Total Total Hole of Holes Trips Entering Exiting 32 16 16 49% 51% Golf Course 2.74 18 49 24 25 Even though the ITE rate for Golf Course describes the existing and proposed facilities exactly, a comparison analysis is provided here to better under stand the trip generation as it relates to specific operations in Vail At the Vail Golf Course there are shot gun start tournaments where the golf course itself generates a significant amount of traffic in the peak hour. A typical 140 person tournament with a 1.5 person per car average would generate 93 vehicular trips just by itself. Whereas the typical hour of turnover of the golf course is only 48 golfers. At 1.5 persons per car this generates 32 vehicles trips for typical golfer turnover. Vail Specific Comparison Existiniz Banauet Facili Looking then at the banquet use separately, contrary to the ITE rates, one could add additional trips. The current Golf Clubhouse with a 120 seat restaurant and bar with the additional capacity of the Krueger room provides 140 seat capacity, for sit down functions and the existing capacity for receptions is well over 200 people. There is little data on the average use, but it is assumed to be around 100 people. This would generate an additional number of evening (4pm — 6 pm) peak hour trips calculated as follows: 100 people/3 people per car or 33 vehicle trips for functions. Average Golfer Peak Turnover Land Use Persons Golfer Total Total Total Per Vehicle Per Hour Trips Entering Exiting 50% 50% Vail Golf Course 1.5 48 32 16 16 Existiniz Banauet Facili Looking then at the banquet use separately, contrary to the ITE rates, one could add additional trips. The current Golf Clubhouse with a 120 seat restaurant and bar with the additional capacity of the Krueger room provides 140 seat capacity, for sit down functions and the existing capacity for receptions is well over 200 people. There is little data on the average use, but it is assumed to be around 100 people. This would generate an additional number of evening (4pm — 6 pm) peak hour trips calculated as follows: 100 people/3 people per car or 33 vehicle trips for functions. Shotgun Tournament Start Land Use Persons Tournament Total Total Total Per Vehicle Size (Persons) Trips Entering Exiting 100% 0% Vail Golf Course 1.5 140 93 93 0 Existiniz Banauet Facili Looking then at the banquet use separately, contrary to the ITE rates, one could add additional trips. The current Golf Clubhouse with a 120 seat restaurant and bar with the additional capacity of the Krueger room provides 140 seat capacity, for sit down functions and the existing capacity for receptions is well over 200 people. There is little data on the average use, but it is assumed to be around 100 people. This would generate an additional number of evening (4pm — 6 pm) peak hour trips calculated as follows: 100 people/3 people per car or 33 vehicle trips for functions. This was compared to a known banquet use at the Donovan Park Pavilion. The average function size at this facility is between 140-150 people of the 250 advertised capacity. Most all functions start within the 4-6 pm time frame, based on information provided by Donovan Management the arrival of patrons to the facility averages 3 per car, as assumed above. The average wedding party is approximately 140 people with a noted 45 cars in the parking lot. By combing both the typical golfer turnover and estimated banquet use trip the existing peak hour trip generation of the Golf Course and Clubhouse during an event during the hours of 4pm-6pm is 49 trips for the golf course and 33 trips for the banquet function for a total of 82 trips. This is similar to the ITE rate for Saturday peak of the golf course demand, therefore we believe the more specific comparison assumptions and relations are appropriate. Proposed Conditions/Traffic Generation The remodel includes a new, dedicated banquet room. The banquet room is expected to host a variety of functions, including but not limited to banquets, receptions, parties, lectures and other community events. Occupancy of this room is capped at 200 persons. For the past thirty years to the present time the 120 seat restaurant/bar of the existing Club House along with the Krueger Room has hosted these same functions. As previously stated the capacity of this existing space for sit-down dinners is 140 people and the existing capacity for receptions is well over 200 people. As such, the "peak event" at the existing Club House could be larger than what could occur in the new banquet room. In the recent past approximately 25 functions per year have been held in the restaurant space. Planners for the remodeled Club House anticipate 60-70 functions per year in the new banquet room. . So there is an expectation of more frequent functions in the remodeled Club House. Seventy Five percent of all functions will be occurring in the months from May to October. The new banquet room, would cap the peak capacity to 200 persons with an average of events being 130 persons. The 200 peak persons would be equivalent to the current situation. Using the banquet specific trip generation methodology described above for the average peak hour trip generator the calculation would be as follows: 130 persons arriving at a rate of 3 people per car is equal to 43 evening Banquet PM Function Start 4-6pm Land Use Persons Per Vehicle Banquet Size (Persons) Total Trips Total Entering 100% Total Exiting 0% Donovan Park Pavilion 3 140 47 47 0 Existing Golf Course 3 100 33 33 0 Proposed Golf Course 3 130 43 43 0 Net 10 10 0 Proposed Conditions/Traffic Generation The remodel includes a new, dedicated banquet room. The banquet room is expected to host a variety of functions, including but not limited to banquets, receptions, parties, lectures and other community events. Occupancy of this room is capped at 200 persons. For the past thirty years to the present time the 120 seat restaurant/bar of the existing Club House along with the Krueger Room has hosted these same functions. As previously stated the capacity of this existing space for sit-down dinners is 140 people and the existing capacity for receptions is well over 200 people. As such, the "peak event" at the existing Club House could be larger than what could occur in the new banquet room. In the recent past approximately 25 functions per year have been held in the restaurant space. Planners for the remodeled Club House anticipate 60-70 functions per year in the new banquet room. . So there is an expectation of more frequent functions in the remodeled Club House. Seventy Five percent of all functions will be occurring in the months from May to October. The new banquet room, would cap the peak capacity to 200 persons with an average of events being 130 persons. The 200 peak persons would be equivalent to the current situation. Using the banquet specific trip generation methodology described above for the average peak hour trip generator the calculation would be as follows: 130 persons arriving at a rate of 3 people per car is equal to 43 evening (4-6pm) vehicular trips. The increase in average peak hour traffic demand is the difference between 43 and 33 trips or 10 additional trips in the peak hour during events. A conservative total average evening (4-6pm)peak hour trip generation of the Golf Course, combining both the ITE rate and an additional banquet room facility, is 49 golf course trips (ITE) plus 43 banquet room function trips or 92 trips. This is an increase of 10 trips over the existing evening (4-6pm) period. It is also similar to the shot gun start tournament scenario. PM Peak (4-6pm) ITE Rate + Banquet" Total Trips Total Entering Total Exiting Total Existing Golf Course 83 58 25 Total Proposed Golf Course 1 93 1 68 1 25 Net 1 10 1 10 1 0 "Conservative approach, potentially double counts banquet facility Nordic There are no ITE trip generation rate references for Nordic Centers. The Nordic Center generates significantly less traffic than the golf Course operations and its operation in the winter does not conflict with Golf Course operations, as such was not analyzed any further with regard to peak traffic generation. Bicycle and Pedestrian Traffic The Town's existing Gore Valley Trail bike path currently runs along this section of Sunburst Drive. It is not expected that the remodel of the Golf Course will add to bicycle and pedestrian traffic along the Gore Valley Trail. It is suggested that "Share the Road" signs be placed on Sunburst Drive to warn motorists of the bicycle traffic. Effect on Local Road System Based on road capacity standards. Sunburst Drive in its existing condition is capable of accommodating the potential traffic increase from the proposed remodeling of the Vail Golf Course Club House.Nordic There are no ITE trip generation rate references for Nordic Centers. The Nordic Center generates significantly less traffic than the golf Course operations and as such was not analyzed any further with regard to peak traffic generation. Summary of Traffic Generation PM Peak (4-6pm) ITE Rate* Peak (4-6pm) ITE Rate + Banquet** Total Trips Total Entering Total Exiting Total Existing Golf Course 49 24 25 Total Proposed Golf Course 1 49 1 24 1 25 Net 1 0 1 0 1 0 PM Peak (4-6pm) ITE Rate + Banquet** Total Trips Total Trips Total Entering Total Exiting Total Existing Golf Course 83 58 25 Total Proposed Golf Course 1 93 1 68 1 25 Net 1 10 1 10 1 0 Saturday Peak (^'11AM)*** Total Trips Total Entering Total Exiting Total Existing Golf Course 83 40 42 Total Proposed Golf Course 1 83 1 40 1 42 Net 1 0 1 0 1 0 Tournament Peak (^'11AM)**** Total Trips Total Entering Total Exiting Total Existing Golf Course 93 93 0 Total Proposed Golf Course 1 93 1 93 1 0 Net 1 0 1 0 1 0 * ITE Rate, per description includes Golfers, Employees, Golf Pro Shop, Banquet Facilities **Conservative approach, potentially double counts banquet facility ***ITE Peak Hour, will generally not coincide with Banquet function ****Tournament Peak, will generally not coincide with Banquet Function �r�• N: . �ti 4 0 �r�• N: . �ti S -r 16 • • •-�• • .. 11 L V 1. • . , Y� .I � • _. #, '-$ Y • .� - ; • •�' �� may` F � tip MI �i 1 - IN 4 y - IC 0 Vail Golf Course Clubhouse Re -Model Rezoning Request Text Amendment to Outdoor Rec Zone District Amendment to Conditional Use Permit Prepared for: Town of Vail 75 South Frontage Road Vail, CO 81657 September 24, 2012 revised October 2, 2012, October 31, 2012 Vail Golf Course Club House Re -Model CUP Amendment/Rezoning/Text Amendment October 2012 INTRODUCTION The purpose of this report is to provide information regarding development applications for the proposed remodeling of the Vail Golf Course Club House. While no changes will be made to existing uses that have been in place at the Club House for the past forty years, the remodel will make significant upgrades to the building and to the overall guest experience of its users. A dedicated space for banquets and other functions is the most significant change to the building. Other improvements include a new bar/restaurant, improved spaces for the pro shop and nordic operations, expanded golf cart storage, and improved lockers, circulation, restrooms. The building and site design will dramatically improve the sense of arrival to the Club House and is also designed to better organize uses and where necessary separate the various users of the Club House. The following information is provided below: • Project Introduction, • Approach to design of project, • Applications submitted, • Background on the Club House and this proposal, and • Development applications. This application has been submitted on behalf of the Public Works Department of the Town of Vail in conjunction with participation of the Vail Recreation District (VRD). PROJECT INTRODUCTION In 2011 the Vail Town Council took steps to re -allocate Conference Center funds to other Town projects. The underlying goal of this effort was to utilize the approximately $9.4 million on projects that would "increase overall economic vitality" throughout the Town and among other things have the potential to increase occupancy, have the potential to increase sales tax growth as a result of the investment and enhance the experience for those who live, work and play in Vail. In the fall of 2011, voters endorsed the use of Conference Center funds for three projects — Golf Course Club House improvements, improvements to the Ford Amphitheater and improvements to Ford Park. Specific improvements for each of these projects were defined in response to the underlying goals articulated in the 2011 ballot language: Vail Golf Course Club House Remodel CUP Amendment/Rezoning/Text Amendment Page 1 Without increasing taxes, shall the Town of Vail use the remainder of the one and one-half percent lodging tax revenues and one-half percent sales tax revenues collected from January 1, 2003 through December 31, 2005 to fund the following projects that will promote recreation, promote tourism and support the economy in the Town of Vail: Expansion and improvement of the clubhouse at the Vail Golf Course and Nordic Center, including multi -use community space; Field expansion and restroom renovation at the Ford Park Sports Complex; and Ford Amphitheater improvements, including outdoor seating and restroom improvements? The main improvements envisioned for the Club House included a new, dedicated Banquet Room and a number of other improvements to the Club House that would significantly improve nordic and golf course operations and the overall aesthetics and guest experience of those who use the Club House. APPROACH TO THE DESIGN OF THIS PROJECT At a very general level, the following vision statement for the project has played a major role in design decisions over the past months: "... to design a facility that broadens the appeal of golf and nordic facilities while expanding the opportunities for year around use, by creating a unique and special sense of place that is aligned with guest expectations for a world class destination resort ... " This broad vision statement has influenced the overall direction of the project design. However, many other factors including but not limited to the development program, operations, existing conditions and the overall characteristics of the site have directly influenced the team's approach to project design. A plan set of proposed improvements has been submitted under separate cover. Specific parameters used in the project design included: Dedicated Banquet Room with a capacity for 200 people, Pre -convene space sufficient to support the Banquet Room, The common areas, restrooms, elevator and stairs to be shared throughout the building, however there will be separate entrances for the Banquet Room and the recreation uses, Vail Golf Course Club House Remodel CUP Amendment/Rezoning/Text Amendment Page 2 • A grill/bar sized for +/-40 people plus outdoor/deck space, • A kitchen sized to serve the grill and a separate "warming kitchen" space for the Banquet Room, • Arrival to Golf/ pro shop and Nordic space at the parking lot level, • Project design that provides for both winter and summer use to a finished quality expected for Vail guests, • The separation of uses and enhancement of circulation throughout site and within the building, • Location of golf course finish area on the east side of the building in order to encourage golfers to exit through the grill/pro shop, • Clarification of circulation and entry on the front side of the building, • Maintain approximate existing building square footages while increasing the efficiency and functionality of the building, • Two-story tall (4 level) building, and • Reuse of as much of the existing building structure, which is critical to maintain the original project budget. APPLICATIONS SUBNHTTED Three related development applications are proposed in order to facilitate the remodel of the Club House. These include: 1. Rezoning a portion of the Club House area from General Use (GU) to Outdoor Recreation (OR), 2. A text amendment to the OR District to increase allowable building height for golf course club houses from 21' (flat roof) and 24' (sloping roof) to 30' (flat roof) and 33' (sloping roof), and 3. Amendment to existing Conditional Use Permit to allow for modifications to the Club House. The PEC's review of this project will involve one or more public hearings, the purpose of which will be to introduce the project, address the PEC and the public's initial questions and comments, scope potential issues and get other input on the project, and eventually, PEC action. BACKGROUND ON THE CLUB HOUSE AND THIS PROPOSAL Following an election in the fall of 2011 in which voters endorsed a reallocation of a portion of Conference Center Funds to the Club House project, the Town assembled a project team and design work on project began earlier this year. Since that time the team has held numerous meetings with the Town Council and the Recreation Sub -Committee to define the scope of the project and to review progress on the design of the project. In July a neighborhood meeting was held at the Club House to gather input from the public regarding issues and concerns with the project. Vail Golf Course Club House Remodel CUP Amendment/Rezoning/Text Amendment Page 3 This past summer and early fall the project team held a series of public work sessions with the Town Council. The focus of these work sessions was to discuss all aspects of the project, specifically dealing with neighborhood issues/concerns and potential alternatives for how the zoning, project design and operation of the modified Club House can address neighborhood concerns. In 1986 a Conditional Use Permit for the expansion of the Club House was approved by the PEC. Main elements of the '86 expansion was new golf cart storage, expansion of the bar/dining area, a new meeting room and an expanded kitchen. The Club House has not seen any significant upgrades since the '86 expansion. The Vail Golf Course is located on portions of Vail Village Filing 7, Vail Village Filing 8 and on a number of unplatted parcels. The existing Club House is located on a +/-90 acre unplatted parcel that is zoned Outdoor Recreation (OR). An area generally encompassing the Club House parking lot is located on Lot 3, Sunburst Filing 3 and is currently zoned General Use (GU). In both districts "golf courses" are a permitted use and "accessory buildings" (i.e. the Club House) are a conditional use. As such, an amendment to the current CUP is necessary in order to allow for the planned remodeling of the Club House. DEVELOPMENT APPLICATIONS The following summarizes the three development applications proposed for the Vail Golf Course Club House project. Rezoning of Parking Lot from General Use (GU) to Outdoor Recreation (OR) Currently the Club House area is zoned two different zone districts. The parking lot is zoned GU while the Club House building and immediately surrounding area is zoned OR. Having what is essentially one development site zoned two different zone districts creates an awkward situation and this rezoning request is proposed in large part to remedy this existing situation. Either the OR or GU district could provide a suitable and workable zoning for the golf course Club House area. Based in large part on input from the community, the GU portion of the Club House area is proposed to be rezoned to OR. Many residents in the golf course neighborhood expressed concern with the board range of land uses that could be proposed under GU zoning. In response to this concern the proposed rezoning would designate the entire Club House area as OR. Criteria to be used in evaluation of a proposed change to zone district are as follows: How the proposed change in district boundaries is consistent with the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and compatible with the Town of Vail's development objectives. Vail Golf Course Club House Remodel CUP Amendment/Rezoning/Text Amendment Page 4 Response The change in district boundaries is proposed in large part to resolve the existing condition of the club house area being zoned two different zone districts. Either the GU district or the OR district can provide a zone designation suitable for the operation of the golf course and the club house. The purpose of the change to district boundaries is to eliminate confusion inherent in both zone districts being in place. 2. How the proposed change in district boundaries is compatible with and suitable to adjacent uses and appropriate for the area. Response Either the GU or the OR district could provide a zone designation suitable for the operation of the golf course and Club House. The proposal to rezone the GU portion of the Club House area to OR is proposed specifically in response to neighborhood concerns with the wide range of potential uses that could be proposed under GU zoning. As such, the rezoning is proposed specifically to ensure compatibility and a suitable relationship to adjacent uses and properties. 3. How the proposed change in district boundaries is in the best interest of the public health, welfare and safety. Response The proposed rezoning to OR will establish a zoning mechanism that includes permissible uses and other development controls that will allow for the ongoing operation of the Golf Course and Club House which furthers the health, welfare and safety of the entire community. t i f VmP�Y_x.mi Ili tlgrau. I {S - 4 �a Vail Golf Course Q."W. 1? a M -K VALCO Vail Golf Course Club House Remodel CUP Amendment/Rezoning/Text Amendment Page 5 Outdoor Recreation Zone District - Building Height Code Amendment The OR district currently limits building height to 21' (flat roof) and 24' (sloping roof). Simply stated, this height limitation creates a significant design constraint in creating a quality interior space within any golf course club house, including this Club House. This limitation is also the most restrictive height limitation of any zone district within the Town. In order to establish a building height that will allow for the design of an appropriate, quality golf course club house, a code amendment to allow for building height of 30' (flat roof) and 33' (sloping roof) is proposed. The following text amendment is proposed to section 12-8B-7 of the Outdoor Recreation zone district of the Vail Town Code: 12-8B-7: HEIGHT: For a flat roof or mansard roof, the height of buildings shall not exceed twenty one feet (21'). For a sloping roof, the height of buildings shall not exceed twenty four feet (24'). For golf course club houses, for a flat or mansard roof, the height of buildings shall not exceed thirty feet (30'). For a sloping roof, the height of buildings shall not exceed thirty-three feet (33 ). The rationale for this text amendment is as follows: • The 21'/24' building height limit in the OR District is the most restrictive height limitation in any zone district. • The 21'/24' building height does not provide sufficient height to create quality interior spaces. • As proposed, the amendment would allow building height of 30'/33' for a "golf course club house" only, which effectively limits this height increase from being utilized on other OR zoned properties which do not have a golf course club house. • The 30'/33' building height proposed for golf course club houses is consistent with allowable building heights on other similar buildings in the Town. Criteria to be used in evaluation of a proposed amendment to the zoning code are as follows: How the proposed amendment is consistent with the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and compatible with the Town of Vail's development objectives. Response The proposed amendment would establish some consistency with how other properties in the vicinity are treated and also allow building height sufficient to create a well-designed, quality golf course club house. 2. How the proposed amendment is compatible with and suitable to adjacent uses and appropriate for the area. Vail Golf Course Club House Remodel CUP Amendment/Rezoning/Text Amendment Page 6 Response Though the text amendment would apply generally to all districts zoned OR with a golf course club house, currently, only this property has a golf course club house. As it relates to this property, the proposed text amendment would allow for building heights that are consistent with allowable building height of properties in the vicinity of this Club House. As such, the scale of buildings at this Club House would be in keeping with those of the surrounding neighborhood. How the proposed amendment is in the best interest of the public health, welfare and safety. Response The proposed text amendment would allow for building heights sufficient to design and construct a well-designed, quality golf course club house, which promotes recreation, tourism and the economy of the Town of Vail, which in turn is in the best interest of the public health, welfare and safety. Amendment to Existing Conditional Use Permit (CUP) A CUP is currently in place for the Vail Golf Course Club House. An amendment to this CUP is proposed to allow for the remodeling of the Club House. Historically the Club House has been an accessory use to the golf course during summer months (cart storage, lockers, food and beverage, pro shop, offices, etc.), and has been used by the Vail Nordic Center during winter months. Throughout the year the Club House has traditionally been used to host banquets, parties and other functions, a use that is very common in golf course club houses throughout the county. When used for banquets and other functions the bar/restaurant area has a seated capacity of approximately 120 people. While this space has been used for these purposes for many years, the existing CUP includes no specific parameters or controls regarding this use of the Club House. Proposed uses for the Club House are the same as how the building has historically been used - the Golf Course will utilize the Club House in the summer, the Nordic Center will utilize the Club House in the winter and throughout the year the Banquet Room in the Club House will be used for banquets and other functions. With this remodel, the uses in the Club House will remain the same, however significant upgrades will be made to the building and to the overall guest experience of its users. The Banquet Room, a dedicated space for banquets and other functions with a capacity of 200 people, is the most significant change to the building. Other improvements include a new bar/restaurant (intended primarily to serve golfers), improved spaces for the pro shop and nordic operations, expanded golf cart storage, and improved lockers, circulation and Vail Golf Course Club House Remodel CUP Amendment/Rezoning/Text Amendment Page 7 restrooms. The building and site design will dramatically improve the sense of arrival to the Club House and is also designed to better organize uses and where necessary separate the various users of the building. The CUP includes two main elements — the Development Plan (comprehensive design drawings of the proposed building and site improvements and a Vail Golf Course Club House Management and Operations Plan (Operations Plan), a document outlining how the Club House will be used and managed. The CUP also includes a diagram defining the area covered by the CUP (see below). This area includes the Club House, parking lot and the immediately surrounding area. Improvements planned for the Club House are located within this area and commitments or obligations outlined in the proposed Operations Plan pertain to this area. ' Course Fw ng VACO awa..au iax Below is a summary of the Development Plan and the Operations/Management Plan. Development Plan In accordance with submittal requirements for a CUP, a Development Plan for the project has been submitted. This plan provides comprehensive information on the design of the building and site/landscape improvements. Information provided includes building elevations and floor plans, roof plan, site plan, landscape plan, grading plan and lighting plan. The Development Plan has been submitted under separate cover. The proposed building and site improvements have been designed to conform to all zoning/development standards as outlined in the OR Zone District (assuming the Vail Golf Course Club House Remodel CUP Amendment/Rezoning/Text Amendment Page 8 proposed height amendment is approved). The following table summarizes these standards: Standard Minimum Lot Area/Site Dimensions N/A Setbacks Building Height (2) Density Site Coverage Landscape Area Parking 20' (all sides) 30'/33' N/A 5% of site area, or 197,631SF (3) Determined by DRB 122 spaces Proposed 91.76 acres (1) 3 8' front 510' side 203'side 33' 23,510SF .006% (4) 124 spaces (1) Includes unplatted parcel (90.75 ac) and Lot 3 (1.01 ac) (2) Indicates proposed OR building height via text amendment, existing building height limitation is 21'/24' (3) Figure reflects 5% of acreage of unplatted tract on which the Club House is located (4) Landscape area of Lot 3 and the unplatted tract is estimated to be 98% Parking requirements for the proposed Club House can be satisfied with minor expansion and re -organization of the existing parking lot. The following summarizes how parking has been calculated for the Club House. The Town's Zoning Code does not include parking requirements specific to a golf course. As such, parking demand for the course and Club House has been determined based on the parking that currently exists and then assessing a new parking demand for the expansion or change to any of the parking generating uses within the Club House (i.e. the Banquet Room, restaurant and pro shop). Vail Golf Course Club House Remodel CUP Amendment/Rezoning/Text Amendment Page 9 Vail G olf Course Parking Analysis 1-Oct.12 Euisting Parking Condition Existing Parking Spaces 112.0 104 striped spaces plus excess asphalt area capahie etas atimmodating 8 additional spaces Parkin¢ breakdown Spaces SF Reouiremontas Per Code Restaurant 15.8 1898 1 space per 120 5F Meeting Roam 3.3 395 1 space per 1205F Pro Shop 30 899 1 space per 300 SF Golf Course Total _89.9 n/a No code req. For course, parking determined by subtracting other uses Porn existing spa ce 112,0 -- — - Proposed Parking Demand New Parkinp-Fiequlremed Spaces 5L &, Restaurant 8.5 1025 1 space per 120 SF iNeetinglassembly space Pro Shop 23.0 3,6 2158 1 space per 120 SF 1092 1 space per 3005F GoIF Course 89.9 Course requirement determined by subtracting other uses from exisYingsp2res total 125.1 2.5% MIJ credit 3J Total new requirement 121.9 SF are approxlmato and subject to change as dosigns are refined.. In order to meet the Code requirement for parking, an additional 14 spaces have been added to the existing parking lot. This has been accomplished with minor refinement and re -organization of the parking lot. There is a slight reduction to the overall size of the parking lot. The existing parking lot includes only 750SF of interior landscaped area, the proposed parking lot includes 2,000SF of interior landscaped area. It should be understood that this parking, while satisfying code requirements, does not address the potential parking impacts of an event being held in the Banquet Room during peak golf course operations. In these cases, a Parking Management Plan will be implemented. Potential parking management measures that may be implemented include moving employee parking off-site, employing a valet program, and using shuttles to transport patrons of the Banquet Room to and from the Club House. This plan is an element of the Management and Operations Plan for the Club House, a copy of which has been submitted under separate cover. It is the intention of the applicant that upon approval of the CUP the commitments and obligations outlined in the Plan will be binding on the operators of the Club House. Vail Golf Course Club House Remodel CUP Amendment/Rezoning/Text Amendment Page 10 P r 1 8 ,,a } Aa a . ter Management and Operations Plan Operations Plan The existing Club House has been used for banquets, parties and other functions for the past forty years. However, there are currently no parameters or limitations on how the Club House can be used for these purposes. It is recognized that operational parameters do need to be established in order to minimize any potential impacts of the Club House on the immediate neighborhood. By way of example, the proposed Operations Plan will address topics such as hours of operation, lighting and noise. The VRD has been directly involved in the preparation of the proposed Operations Plan for the Club House. This plan is considered to be a key element of the CUP and it is expected that it will be incorporated into any final approval for the project. A copy of the proposed Vail Golf Course Club House Management and Operations Plan has been submitted under separate cover. Criteria to be used in evaluation of a proposed CUP are as follows: 1. Describe the precise nature of the proposed use and measures proposed to make the use compatible with other properties in the vicinity. Vail Golf Course Club House Remodel CUP Amendment/Rezoning/Text Amendment Page 11 Response The uses proposed by this amendment to the existing CUP are the same as the uses that have taken place in the building for many years. A notable change to existing conditions is the creation of a dedicated room for banquets and other functions — the Banquet Room. The existing room can accommodate +/-120 people and the new Banquet Room will have a maximum capacity of 200 people. To ensure compatibility with other properties in the vicinity, a number of management and operational parameters are included in the proposed Vail Golf Course Club House Management and Operations Plan. This Plan addresses use of the building, hours of operations, tents, parking management, noise/amplified sound, use of the previous 18th green area and neighborhood relations. 2. The relationship and impact of the use on development objectives of the Town. Response In 2011 the Vail Town Council took steps to re -allocate Conference Center funds to other Town projects. The underlying goal of this effort was to utilize the approximately $9.4 million on projects that would "increase overall economic vitality" throughout the Town and among other things have the potential to increase occupancy, have the potential to increase sales tax growth as a result of the investment and enhance the experience for those who live, work and play in Vail. The purpose of the project is directly in keeping with the Town's development obj ectives. 3. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facility's needs. Response The project will enhance golf and nordic skiing operations and also create new community space that can be used for a variety of public needs. Improvements to the existing parking lot will improve operational aspects of the Town's bus system that services the Golf Course neighborhood. 4. The effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking area. Response The larger, dedicated Banquet Room within the Club House will allow for larger groups and more frequent functions within the Banquet Room. This will result in increased traffic on Sunburst Drive. However, this Vail Golf Course Club House Remodel CUP Amendment/Rezoning/Text Amendment Page 12 incremental increase in traffic is not significant when compared to background traffic in the neighborhood generated by existing residences, the golf course/nordic center itself and the existing banquet functions that occur at the Club House. Sunburst Drive has the capacity to accommodate increased traffic volume from the proposed CUP. Striped bicycle lanes currently exist along both side of Sunburst Drive from its intersection with Vail Valley Drive to just beyond the Club House. Parking for the golf course and the proposed CUP will be provided within the golf course parking lot. The existing lot will be increased in size by 12 spaces in order to provide the number of parking as prescribed by the Vail Town Code. It should be noted that this parking, while satisfying code requirements, does not address the potential parking impacts of a function being held in the banquet room during peak golf course operations. In these cases a Parking Management Plan will be implemented. By way of example, potential parking management measures that may be implemented include moving employee parking off-site, employing a valet program, and using shuttles to transport patrons of the Banquet Room to and from the Club House. This plan is an element of the proposed Management and Operations Plan for the Club House, a copy of which has been submitted under separate cover. It is the intention of the applicant that upon approval of the CUP the commitments and obligations outlined in the Plan will be binding on the operators of the Club House. 5. The effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. Response The scale of the improved Club House proposed is in keeping with the scale of buildings in the surrounding area. With a dedicated Banquet Room for banquets and other functions, the frequency and size of functions hosted in the building will likely increase from what has occurred in the recent past. In response to this and to minimize the potential for negative effects from the proposed use on surrounding uses, a Management and Operations Plan has been proposed. This Plan addresses use of the building, hours of operations, tents, parking management, noise/amplified sound, use of the previous 18th green area and neighborhood relations. Other than the Vail Town Code, there are currently no parameters governing the use of the existing facility. Vail Golf Course Club House Remodel CUP Amendment/Rezoning/Text Amendment Page 13 MEMORANDUM To: Bill Gibson From: Tom Braun CC: Greg Hall Date: November 6, 2012 RE: Vail Golf Course Club House Remodel As per your request, the following is in response to questions and comment you have provided from the October 22°a PEC hearing. Provide a comparison of the Donovan Pavilion and the Banquet Room proposed for the Club House. The Donovan Pavilion web page indicates the total SF of the facility to be 5,200 SF (the main, large room is +/-3200SF) and that the Pavilion is capable of accommodating 250 people for weddings and sit-down dinners, 350 people for receptions and 300 people using theater seating. An additional 100-120 people can be accommodated on the outdoor patio. The Banquet Room proposed for the Club House is 2,728 SF and the capacity of the room is proposed to be limited to 200 people. The Banquet Patio and Banquet Lawn are available for use in conjunction with the Banquet Room; however this does not change the 200 person capacity limitation. Provide an overlay showing the layout of the existing conditions/18`h green compared to the proposed clubhouse and practice green. An overlay of the 18`" green and the existing and proposed building is found at the end of this memo. Provide a traffic report. A traffic and parking analysis has been submitted to the Public Works Department. Provide additional outdoor seating areas for Nordics users. The design team is looking at potential locations for outdoor seating. This will likely occur in areas that will be used by the nordic center in the winter and the golf course in the summer. As such, it is anticipated that seating will be portable and that the type, amount and location of outdoor seating will ultimately be determined by the golf course and nordic center operators and ultimately be addressed at final DRB review. 0 Can overflow day skier parking be controlled to not displace Nordic users? Yes, the Public Works Department manages the Golf Course parking lot. In winter months first priority is to ensure ample parking for the nordic center. The availability for day skier parking in this lot (if any) varies throughout the year as determined by Public Works. It is anticipated that once construction of this project begins that day skier parking at the golf course will be eliminated. • Why is the existing foundation being saved? From the outset of the project this has been considered a "remodel" and the approach to the design effort has been to utilize as much of the existing building as reasonably possible while still addressing other project goals. The design team believes that the re- use of the foundation will prove to be a cost effective approach. • Does the proposed patio have enough sunlight to accommodate evening wedding events? Depending upon the time of year and time of day the Banquet Room Patio will get sunlight. Obviously at some point each day the Club House will cast a shadow on the patio. • Can the landscape buffer be increased to the south of the parking lot. The existing parking lot extends to the south end of Lot 3, Sunburst Filing 3. A 4' to 6' retaining wall is located immediately adjacent to the parking lot. Based on a survey found while researching town files it appears that the retaining wall is located on the adjoining residential lot (presumably done to create a "fill" situation for lawn adjacent the home). Remodel plans for the Club House do not contemplate making any changes to this wall. While the Vail Town Code stipulates that the perimeter of parking lots include a 10' landscape buffer, the existing parking lot is an existing, non -conforming condition and section 12-18-2 Continuance allows for such non -conforming conditions to remain. Introducing a buffer in this area would significantly reduce the number of parking spaces that can be provided within the lot. Remodel plans for the Club House do not contemplate changing this portion of the parking lot. You also highlighted public comments made at this hearing and inquired as to whether the proposal has been modified to address any of these comments. Below are the comments/questions that have been addressed by the proposal thus far: 1. No pavilion, no tents, etc. The development plan submitted for this project has never included a "pavilion". Temporary placement of tents is addressed in the Management and Operations Plan (tents are only permitted with town approval via the Special Events or Conditional Use process. 2 2. 18" green area shouldn't be included in the CUP area. Contrary to opinions expressed by the public, the applicant believes that defining a "CUP Area" provides a means of establishing controls for the operation of the Club House. By way of example, neighbors expressed concern over how the 18`h green area could be used in the future. A commitment has been made by the applicant to maintain this area as a practice/teaching green (a use many neighbors said was acceptable) and the "CUP Area" was drawn to include this area so it can be incorporated into the CUP approval. It is noted that the majority of the PEC agreed with this approach. Construct or stripe bike lanes, add share -o markings, etc. along Sunburst Drive to address potential bike/pedestrian and vehicle conflicts. Striped bike lanes currently exist from the intersection of Vail Valley Drive and Sunburst Drive. The Public Works Department agrees to signs informing motorists and bicyclist of these lanes. 4. Inadequate parking today and as proposed. The Vail Golf Course Club House Management and Operations Plan outlines parameters for when functions held at the Banquet Room will necessitate implementation of a Parking Management Plan. While not specifically raised during public comment at the October 22"a hearing, a number of changes have been made to the Club House proposal in direct response to concerns raised by the public. These include: Review Process — Due to concerns raised with rezoning being proposed prior to submittal of a development plan, this past summer the applicant withdrew the rezoning application agreed to submit a combined rezoning/development application. General Use Zone District — In response to concerns with the broad range of potential land uses permitted by the GU district, the re -zoning proposal was modified to rezoning the club house are to Outdoor Recreation. Parking lot on 18th green — Early design concepts for the project includes a new parking lot where the 18`h green is currently located. This idea was eliminated from consideration. New Access to parking lot — Early design concepts included shifting access points to the parking lot to the south. In response to concerns of neighbors this idea has been deleted. Refinements to Parking Lot — Maintaining existing landscaping along the west and east sides of the parking lot was a primary consideration in the design of the parking lot. All trees along the west side of the lot will be maintained and only ten trees are expected to be removed from the east side of the lot. 3 Future use of 18th Green area — In response to uncertainty as to how this area might be used in the future, the Club House Management and Operations Plan stipulates that this area is to be used in the future as a teaching and practice green. Size/Capacity of Banquet Room/Impacts of Use on Neighborhood — A maximum capacity for the Banquet Room has been set at 200 persons (this is inclusive of the patio and lawn areas). The Club House Management and Operations Plan includes a number of parameters (lighting, hours of operation, noise, etc.) intended to minimize impacts of the Club House on the surrounding neighborhood. Significant amounts of new landscaping are proposed south of the Club House and around the 18th green in order to provide a buffer to immediate neighbors. 4 cc c IX �` 14�ll[� l � �� l 411 I !. I �` 14�ll[� l � �� l 411 I !. I WO . Vail Golf Course Club House Management and Operations Plan DRAFT 0. )TOWN OF UAIL NO VAIL RECREATION D I S T R I C T October 2012 Purpose and Intent of Document The Vail Golf Course Club House Management and Operations Plan (the Plan) was prepared by the Vail Recreation District (VRD) and the Town of Vail to address the management and operation of the remodeled Vail Golf Course Club House and Nordic Center. The Plan is an element of the Conditional Use Permit (CUP) application that has been submitted to the Town, the purpose of which is to facilitate the remodeling of the Club House. Upon approval of the CUP the commitments and obligations outlined in the Plan will be binding on the operators of the Club House. For the last 40 years the Vail Golf Club and Nordic Center has successfully operated the Club House hosting numerous social events and public functions without a formal management and operations plan. It is the intention of this Plan to document how the Club House will be operated with specific measures intended to minimize the impacts of the Club House on the immediate neighborhood and in doing so provide the community with a clear understanding of how the Club House will operate. J '•Vail Gulf . Cour a Clubhouse .CLIP . I I l r� r Vail Golf Course e-h.hh.n.00 P-1— Vail o....1— Vail Golf Course Club House Management and Operations Plan Page 1 Vail Golf Course Club House The Clubhouse includes the following primary uses: Golf Pro Shop Nordic Center Support Offices Golfer Grille and deck Banquet Room/Banquet Patio/Banquet Lawn Lockers/Restrooms/Circulation/Storage Cart Barn The total gross floor area of the building is approximately 21,841 SF. The project site plan and main level floor plan are found below. These plans are provided as a point of reference as they identify specific uses and or features of the Club House that are referenced in this Plan. IFF e •d 3 IiA ee � MAN ti o, -- Vail Golf Course Club House Management and Operations Plan Page 2 Proposed Management and Operations Plan This section outlines how various elements of the Club House will be managed and operated. A. Golfer Grille and Patio The Golfer Grille will be located on the second level and north side of the Club House. The Grille will have an enclosed seating area for approximately 40 persons and outdoor seating for approximately another 25 persons. This space is primarily intended to serve the golfer, however depending on demand the Golfer Grille may also operate in non -golf seasons or may be operated to complement the Nordic Center. Vail Golf Course Club House Management and Operations Plan Page 3 B. Banquet Room, Banquet Patio and Banquet Lawn The Banquet Room will be made available to the public as a space for both private functions and for community -oriented activities. Examples of how the room may be used include, but are not limited to banquets, parties, receptions, weddings, lectures, fund-raisers, business meetings and other similar functions. The Banquet Patio and Banquet Lawn provide outdoor spaces that can be used in conjunction with the Banquet Room. The maximum number of attendees for functions at the Banquet Room will vary depending upon the type of function and seating arrangement (i.e. table seating, theater seating, etc); however in no instances shall the use of the Banquet Room exceed 200 attendees. C. Tents The temporary placement of tents within the CUP Area shall not be permitted unless specifically approved via the Town of Vail Special Events permit process or the CUP process. D. Golf Cart Access and Flow The golf cart access and flow is being positioned to the north side of the Club House so that golfers and patrons of the Banquet Room are not in conflict. Cart pick up will occur at the northwest side of the building. Golf cart drop off will occur on the northeast side of the Club House. The intent is to provide a seamless experience for the golfer and for other users of the Club House. E. Parking and Parking Management A Parking Management Plan shall be implemented in order to adequately provide for the parking demands of the Club House and specifically the Banquet Room. The underlying goal of the Parking Management Plan will be to ensure that the parking needs associated with the Banquet Room are provided within the golf course parking lot in a manner that does not result in parking on Sunburst Drive. 124 spaces are provided within the Club House parking lot (this includes four spaces in the "drive-through lane). These spaces provide parking in conformance with the Vail Town Code and are considered adequate to meet the typical daily needs of the Golf Course and the Nordic Center. During non -peak periods of the Golf Course and Nordic Center (non -peak periods include both the spring/fall golf seasons and late afternoon and evening hours for both the Golf Course and Nordic Center) the existing parking lot is of sufficient size to accommodate the parking demands of the Banquet Room. At other times during the golf and nordic seasons the Vail Golf Course Club House Management and Operations Plan Page 4 use of the Banquet Room may necessitate the implementation of one or more measures intended to manage parking needs to ensure that parking does not occur on Sunburst Drive. The VRD will determine the specific parking management measures to be implemented based on the time of year, time of day and the number of participants expected to be utilizing the Banquet Room. In addition, consideration will also be given to other events that may be occurring at the Golf Course or Nordic Center. Collectively, the measures to be implemented will constitute the Parking Management Plan for that event. Elements of the Parking Management Plan may include, but not be limited to: Scheduling - VRD will schedule the use of the Banquet Room so as to not coincide with major events or during periods of peak use of the Golf Course and Nordic Center. Employee Parking - approximately 15 parking spaces can be made available for Banquet Room parking by requiring Golf Course and Banquet Room employees to park off site (at either the Town of Vail Public Works shops or the Golf Course Maintenance Facility). Parking lot attendant - the parking lot may be managed by an attendant prior to and during events at the Banquet Room in order to direct users to appropriate parking areas and ensure proper implementation of the Parking Management Plan. Valet parking - approximately 30 additional parking spaces can be created utilizing a valet parking program. Shuttles - utilizing shuttle vans or buses to transport users of the Banquet Room from local hotels and/or from the Vail Transportation Center or other locations. The Parking Management Plan to be implemented (if any) and the costs associated to implement such measures will be documented in the rental agreement with the user of the Banquet Room. In such cases where a Parking Management Plan is required the rental agreement may also include a parking compliance deposit. This deposit will be held by the VRD and refunded following successful adherence to the Parking Management Plan. In conjunction with any rental of the Banquet Room the VRD will notify the Town of Vail in a timely manner of the date, time and number of participants of the rental and the Parking Management Plan to be implemented. In the event that the Parking Management Plan has not been successful in preventing parking on Sunburst Drive the Town will Vail Golf Course Club House Management and Operations Plan Page 5 meet with the VRD to understand the circumstances of why the management measures were not successful. The Town of Vail may, at its sole discretion, exercise review/approval authority over Parking Management Plans. The Vail Town Council may meet with the VRD to review operations of the Banquet Room and specifically the performance of the Parking Management Plans. The parking of cars along Sunburst Drive is prohibited, provided however, that the Town of Vail may grant exceptions and allow parking along Sunburst Drive for unique circumstances. Such exceptions may be granted only after review and approval of a permit by the Town of Vail. In such cases road side parking will be managed and controlled by the VRD. No overnight parking will be allowed within the parking lot except for Town or VRD vehicles as may be required from time to time. The parking lot will not be used for golf cart storage. F. Lighting Exterior lighting shall conform to all applicable Town ordinances. Unless necessary for safety or security reasons or as required by building or other codes, all exterior lights will be turned off within one hour after the conclusion of an event at the Banquet Room or one-half hour after the time the Club House closes. Window glass treatments and/or curtains may be used to shield lighting from the interior of the Club House. G. Noise and Amplified Sound All uses and all activities within the Club House, including the Banquet Room, Banquet Patio and Banquet Lawn shall conform to the Town of Vail Noise Ordinance. Ambient music is permitted on the Banquet Patio and the deck of the Golfer Grill. Temporary outdoor amplification of sound on the Banquet Patio or Banquet Lawn is permitted in accordance with the following parameters: 1) amplification for a person speaking to a group or officiating a wedding, ceremony or similar activity, 2) amplification for live music performed during a wedding, ceremony or similar activity, and 3) no amplification of any kind shall occur after 8:00 p.m. Vail Golf Course Club House Management and Operations Plan Page 6 The Banquet Room will be air conditioned so that the windows can be closed to minimize noise from within these areas. All windows of the Banquet Room will be closed at any time amplified music occurs after 8:00 p.m. All users of the Club House will be informed that the Club House is located on a municipal public golf course and within a residential neighborhood and will be required to agree to respect the quiet enjoyment of the neighboring properties in any rental agreement. Appropriate penalties will be put in place by the VRD to ensure groups understand the conditions under which they are using the Club House. Penalties will be clearly provided for in rental agreements and may include revoking a compliance deposit for violating this section. The VRD or catering company will have appropriate staff present to enforce any violations of the rental agreement during the operation of the Banquet Room. H. Hours of Operation Hours of operation for the Club House shall correspond to the normal hours of use for the Golf Course and Nordic Center. Hours of operations for the Banquet Room shall be from 8:00 am to 12:00 am.; provided, however, that exceptions to these hours may be made for holidays (i.e. New Years Eve) and other special events. In such cases the VRD calendar of events shall specifically indicate the hours of the event. In no cases shall use of the Banquet Patio or Banquet Room Lawn by an event be permitted past 10:00 pm. I. Use of Old 18th Green The "old" 18th green shall be used as a practice and teaching green for putting, chipping and golf -related instruction. J. Parking Lot Snow Storage Snow storage for the Club House parking lot will be located at the south end of the parking lot. As deemed necessary by the Department of Public Works, during the course of the winter snow stored in the parking lot may be removed and trucked to a remote location. K. Neighbor Notification and Liaison The VRD will post a calendar of events on its website in order to keep the neighborhood informed of activities at the Club House, including use of the Banquet Room. Notice of events shall include a description of the event, the anticipated number of participants and the hours of the event. Vail Golf Course Club House Management and Operations Plan Page 7 The VRD will designate a neighborhood liaison as a point of contact for neighbors who have questions or concerns about the management and operation of the Club House. The Town of Vail and the VRD may meet to review the management of the Club House, to discuss any issues that may have arisen and to discuss potential changes to the management and operation of the Club House. This meeting shall be open to the public. L. Approval Process and Amendments to this Plan This Plan is approved by the Town of Vail Planning and Environmental Commission as an element of the CUP for the remodel of the Vail Golf Course Club House. Amendments to this Plan shall be reviewed and approved in accordance with Chapter 16, Conditional Use Permits, of Title 12 Zoning Regulations, of the Vail Town Code. 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Fixture Electrical Module Finish Options See pages 3-4 See page 2 revised 8/27/12 • kim_sarl Optional Vertical Slipfitter Mount See page4 Select pole from Kim Arms and Poles Selection Guide. If pole is provided by others indicate O.D. for arm fittine. Specifications SAR-LED 60 Light Emitting Diodes Total System Watts = 66W Maximum Weight = 30 lbs. TOP 6" 5" (152 mm) (127mm)� 17'/8" - FRONT (435 mm) HUBBELL H GHTIN G, INC. Patent Pending Approvals: Date: Page: 1 of 5 Housing: One-piece die-cast, low copper (<0.6% Cu) aluminum alloy with integral cooling ribs over the optical chamber and electrical compartment. Solid barrier wall separates optical and electrical compartments. Double -thick wall with gussets on the support -arm mounting end. Housing forms a half cylinder with 55° front face plane providing a recess to allow a flush single -latch detail. All hardware is stainless steel or electro -zinc plated steel. Lens Frame: One-piece die-cast, low copper (<0.6% Cu) aluminum alloy lens frame with 1" minimum depth around the gasket flange. Integral hinges with stainless steel pins provide no -tool mounting and removal from housing. Single die-cast aluminum cam -latch provides positive locking and sealing of the optical chamber by a one-piece extruded and vulcanized silicone gasket. Clear 3/6" thick tempered glass lens retained by eight steel clips with full silicone gasketing around the perimeter. Electronic Module: All electrical com onents are UL and CSA recognized, mounted on a single plate and factory prewired with quick - disconnect plugs. Module includes a driver, thermal control device and surge protector. Electrical module attaches to housing with no -tool hinges and latches, accessible by opening the lens frame only. Driver is rated for -40°F starting and has a 0-10V dimming interface for multi-level illumination options. Optical Module: Precision, replaceable MicroEmitters are positioned to achieve directional control toward desired task. The entire EmitterDeck fastens to the housing as a one-piece module. Support Arm: One-piece extruded aluminum with internal bolt guides and fully radiussed top and bottom. Luminaire-to-pole attachment is by internal draw bolts, and includes a pole reinforcing plate with wire strain relief. Arm is circular cut for specified round pole. Optional Wall Mounting: Fixture mounted to poured concrete walls only. A modified support arm is provided with side access to allow field splices within the arm. A wall embedment bracket is provided to accept draw bolts, and a trim plate covers the wall -embedded junction box. All wall mount components are finished to match the fixture. Finish: Super TGIC thermoset polyester powder coat paint, 2.5 mil nominal thickness, applied over a titanated zirconium conversion coating; 2500 hour salt spray test endurance rating. Standard colors are Black, Dark Bronze, Light Gray, Stealth Gray, Platinum Silver, or White. Custom colors are available. Warranty: Kim Lighting warrants The Archetype LED products ("Product(s)") sold by Kim Lighting to be free from detects in material and workmanship for (i) a period of five (5) years for metal parts, (ii) a period of ten (10) years for exterior housing paint finish(s), (iii) a period of six (6) years for LED Light Engines (MicroEmitters) and, (iv) a period of five (5) years for LED power components (LED Driver, LifeShiel& device, Surge Protector), from the date of sale of such goods to the buyer as specified in Kim Lighting shipment documents for each product. CAUTION: Fixtures must be grounded in accordance with national, state and/or local electrical codes. Failure to do so may result in serious personal injury. Listings and Ratings ETL to UL 1598' Standards CE 25'C Ambient 'Suitable for wet locations. KIM LIGHTING RESERVES THE RIGHT TO CHANGE SPECIFICATIONS WITHOUT NOTICE. © 2012 KIM LIGHTING • P.O. BOX 60080, CITY OF INDUSTRY, CA 91716-0080 • TEL: 626/968-5666 • FAX: 626/369-2695 SIDE 4'/a' 17'/8" 435 (103rrm) MM) QJ 12" �-13/4(305.mm) (45-) L Arm cross-section BOTTOM Lens shall be clear glass HUBBELL H GHTIN G, INC. Patent Pending Approvals: Date: Page: 1 of 5 Housing: One-piece die-cast, low copper (<0.6% Cu) aluminum alloy with integral cooling ribs over the optical chamber and electrical compartment. Solid barrier wall separates optical and electrical compartments. Double -thick wall with gussets on the support -arm mounting end. Housing forms a half cylinder with 55° front face plane providing a recess to allow a flush single -latch detail. All hardware is stainless steel or electro -zinc plated steel. Lens Frame: One-piece die-cast, low copper (<0.6% Cu) aluminum alloy lens frame with 1" minimum depth around the gasket flange. Integral hinges with stainless steel pins provide no -tool mounting and removal from housing. Single die-cast aluminum cam -latch provides positive locking and sealing of the optical chamber by a one-piece extruded and vulcanized silicone gasket. Clear 3/6" thick tempered glass lens retained by eight steel clips with full silicone gasketing around the perimeter. Electronic Module: All electrical com onents are UL and CSA recognized, mounted on a single plate and factory prewired with quick - disconnect plugs. Module includes a driver, thermal control device and surge protector. Electrical module attaches to housing with no -tool hinges and latches, accessible by opening the lens frame only. Driver is rated for -40°F starting and has a 0-10V dimming interface for multi-level illumination options. Optical Module: Precision, replaceable MicroEmitters are positioned to achieve directional control toward desired task. The entire EmitterDeck fastens to the housing as a one-piece module. Support Arm: One-piece extruded aluminum with internal bolt guides and fully radiussed top and bottom. Luminaire-to-pole attachment is by internal draw bolts, and includes a pole reinforcing plate with wire strain relief. Arm is circular cut for specified round pole. Optional Wall Mounting: Fixture mounted to poured concrete walls only. A modified support arm is provided with side access to allow field splices within the arm. A wall embedment bracket is provided to accept draw bolts, and a trim plate covers the wall -embedded junction box. All wall mount components are finished to match the fixture. Finish: Super TGIC thermoset polyester powder coat paint, 2.5 mil nominal thickness, applied over a titanated zirconium conversion coating; 2500 hour salt spray test endurance rating. Standard colors are Black, Dark Bronze, Light Gray, Stealth Gray, Platinum Silver, or White. Custom colors are available. Warranty: Kim Lighting warrants The Archetype LED products ("Product(s)") sold by Kim Lighting to be free from detects in material and workmanship for (i) a period of five (5) years for metal parts, (ii) a period of ten (10) years for exterior housing paint finish(s), (iii) a period of six (6) years for LED Light Engines (MicroEmitters) and, (iv) a period of five (5) years for LED power components (LED Driver, LifeShiel& device, Surge Protector), from the date of sale of such goods to the buyer as specified in Kim Lighting shipment documents for each product. CAUTION: Fixtures must be grounded in accordance with national, state and/or local electrical codes. Failure to do so may result in serious personal injury. Listings and Ratings ETL to UL 1598' Standards CE 25'C Ambient 'Suitable for wet locations. KIM LIGHTING RESERVES THE RIGHT TO CHANGE SPECIFICATIONS WITHOUT NOTICE. © 2012 KIM LIGHTING • P.O. BOX 60080, CITY OF INDUSTRY, CA 91716-0080 • TEL: 626/968-5666 • FAX: 626/369-2695 �ok IdM LIGHTING Type: Al Job: Standard Features SAR The Archetype' -Small, Electronic -LED revised 8/27/12 • kim_sarled_spec.pdf Page: 2 of 5 Mounting 3SY configuration is available Plan View: 11111F. E„-11111111111 !lm V + Wall Mount for round poles only. M4 Flat Lens EPA: 0.7 1.4 1.2 1.9 1.9 2.5 Cat. No.: J 1SA ❑ 2SB ❑ 2SL ❑ 3ST ❑ 3SY ❑ 4SC ❑ 1W Fixture SAR x Light Distribution: Cat. No. designates fixture and optic I Housing Size: cD SAR ® Distribution: Type II Type III Type IV ❑ 2 =Type II Full Cutoff Forward it 3 =Type III Full Cutoff Throw Flat Lens ❑ 4 =Type IV Full Cutoff ❑ 5 = Type Square Full Cutoff ❑ L =Type L Left Full Cutoff Type Type R Type L ❑ R =Type R Right Full Cutoff Square Right Left Electrical Module Cat. Nos. for Electrical Modules available: 60L xK x ffSou=rce: Voltage: 60 LED's m 120 = 120V ❑ 208 =208V Color Temperature:' ❑ 240 =240V ❑ 4K = 4000K ❑ 277 =277V ❑ 5K = 5000K ❑ 347 = 347V2 ❑ L2K = 580nm - Amber ❑ 480 = 480V 2 9000K is also available on an "Engineered -to -Order" (ETO) basis. -Due to current unavailability o anC1 4ZJUV drivers, specs ication of these voltages may feature an integral step-down transformer. Finish Color: Black Dark Bronze Light Gray Stealth Gray Platinum Silver White Custom Color' Super TGIC powder Cat. No.: ❑ BL ❑ DB ❑ LG ❑ SG ❑ PS ❑ WH ❑ CC coat paint over a titanated zirconium conversion 'Custom colors subject to additional charges, minimum quantities and extended lead times. coating. Consult representative. Custom color description: © 2012 KIM LIGHTING • P.O. BOX 60080, CITY OF INDUSTRY, CA 91716-0080 • TEL: 626/968-5666 • FAX: 626/369-2695 �ok IdM LIGHTING Type: Al Job: Optional Features SAR The Archetype' -Small, Electronic -LED revised 8/27/12 • kim—sarled—spec.pdf Page: 3 of 5 Wall Mounting Fixture mounts to 3" or 4" junction boxes by a cast 11/16 J -box Cat. No. ❑ 1W aluminum adapter plate with fixture mounting bolts. ElNo Option NOTE: junction box in wall must provide adequate fixture 43/4' o 0 support. See NEC sections 370-13, 17 and y Select from Mounting on 410-14, 16. Quick -disconnect plug and wiring are 0 0 o ; page 2. provided to allow field connections prior to fixture Wall mounting. mount using adapter plate 3" or 4" J -box in wall (by others) Photocell Control Fixture supplied with an internal photocell with Mounting Configuration: Cat. No. (See right) the sensor on the fixture end facing the pole. For *—Fixture with Photocell Sensor ❑ No Option multiple -fixture pole mountings, one fixture has a S —slave unit(s) photocell to operate the others. Not available if wall No fixture wattage limit. mounted (1W). Cat. No. Line Volts: s �. BM ❑ A-30 120V 1 SA 2SB ❑ A-31 208V El A-32 240V El A-33 277V �S ^ � s � s s'� s El A-35 347V S ❑ A-34 480V Photocell Sensor 2SL 3ST, 3SY 4SC Dimming Controls The Archetype LED driver is a 0-10V dimming interface, allowing 0-100% illumination output when synchronized with a control and dimming system, provided by others. Kim Lighting is working with several control system manufacturers to develop a variety of proven turnkey solutions to meet any application's need. Kim Lighting will advise availability of complete control packages, and even two-way monitoring systems, once they have been tested and exceed Kim's high quality standards. Convex Glass Lens The 3/16' thick clear convex tempered glass lens replaces Cat. No.CGL the standard flat glass lens. Provides increased lens 13/4 El No Option presence and provides a subtle improvement in uniformity where pole spacing is extreme. Increases effectiveness of houseside shielding. Convex Glass Lens Polycarbonate Lens Fixture supplied with a one-piece flat, clear, UV stabilized polycarbonate, fully gasketed, replacing the Cat. No. ❑ LS ❑ No Option standard tempered glass lens. CAUTION: Use only when vandalism is anticipated to Flat Lens be high. Tamper -Resistant Latch Cat. No. ❑ TL Standard die-cast latch is provided with a captive 10-32 stainless steel flat socket -head screw to prevent \\ ❑ No Option unauthorized opening. \\\\\ NOTE: Required only for vandal protection in locations where fixtures can be reached by unauthorized persons. Tamper -Resistant Latch © 2012 KIM LIGHTING • P.O. BOX 60080, CITY OF INDUSTRY, CA 91716-0080 • TEL: 626/968-5666 • FAX: 626/369-2695 �ok IdM LIGHTING Type: Al Job: Optional Features SAR The Archetype' -Small, Electronic -LED revised 8/27/12 • kim_sarled_spec.pdf Page: 4 of 5 Fusing Line Volts: 120V 208V 240V 277V 347V 480V Cat. No. (see right) Cat. No.: ❑ SF ❑ DF ❑ DF ❑ SF ❑ SF ❑ DF ❑ No Option Single Fuse Horizontal Slipfitter Mount Replaces standard mounting arm with a slipfitter which Davit -arm with 2" pipe -size Cat. No. ❑ HSF allows fixture to be mounted to a horizontal pole davit- fixture mount (by others) ❑ No Option arm with 2' pipe -size mounting end (23/8' O.D.). Cast aluminum slipfitter with set screw for an up or down 50 adjustment lock. Bolts to housing from inside the electrical compartment using mounting holes for the standard support arm. Davit -arm must be field drilled at a set screw location to insure against fixture Horizontal Slipfitter rotation. Finished to match fixture and arm. Mount by Kim Special Options for Air Filter (AF): Allows for ventilation through the Street Lighting optical chamber, filtering all air particles above Cat. No. ❑ AF 500 microns. Assembly mounted on solid wall between Air Filter 4] ❑ No Option optical compartment and latch cavity. Vertical Slipfitter Mounts Allows fixture with standard support arm to be Cat. No. includes Mounting mounted to poles having a 2' pipe -size tenon (23/8' Cat. No. (See right) O.D. x 4'/2' min. length). All mounting configurations ❑ No Option can be used (1 SA, 2SB, 2SL, 3ST, 3SY, 4SC). 4' square or round die-cast aluminum with flush cap, secured by Vertical four 3/8' stainless steel set point allen screws, finished to Slipfitter match fixture and arm. Pole with 2" pipe -size Mount NOTE: 3SY only available on round slipfitter. tenon (by others) by Kim Cat. No. Cat. No. Mounting Configuration ❑ VSF-1 SA ❑ SVSF-1 SA 1SA - single arm mourn ❑ VSF-2SB Stainless ❑ SVSF-2SB 2SB - 2 at 1800 ❑ VSF-2SL steel set ❑ SVSF-2SL 2SL - 2 at 900 ❑ VSF-3ST screws ❑ SVSF-3ST 3ST - 3 at 900 ❑ VSF-3SY 3SY - 3 at 1200 ❑ VSF-4SC Round Square ❑ SVSF-4SC 4SC - 4 at 900 © 2012 KIM LIGHTING • P.O. BOX 60080, CITY OF INDUSTRY, CA 91716-0080 • TEL: 626/968-5666 • FAX: 626/369-2695 r MM LIGHTING Type Al Job: Lumen Data SAR The Archetype' -Small, Electronic -LED revised 8/27/12 • kim_sarled_spec.pdf Spectroradiometric Volts - AC 580nm - Amber Average 4000K Average 5000K Average Correlated Color Temp. CCT (K) N/A N/A 5081 Color Rendering Index (CRI) N/A N/A 67.5 Power Factor N/A N/A 99.3 Page: 5 of 5 L70 Data (Calculated) 60,000 Electrical Drive Current Volts - AC Amps - AC System Watts 120 .55 66 208 .32 66 240 .28 66 277 .24 66 347 .19 66 480 .14 66 B.U.G. Rating (TM15) in Lumens wher B = Backlight, U = Uplight, G = Glare Type II Type III Type IV Type V Type UR 132 U0 G2 131 U0 G1 BO U0 G2 133 U0 G1 131 U0 G1 Absolute Lumens Temperature Type II Type III Type IV Type V Type UR 580nm - Amber N/A N/A N/A N/A N/A 4000K 3448 3487 3643 3388 3301 5000K 4205 4253 4443 4132 4026 LED performance and lumen output: continues to improve at a rapid pace. Log onto www.kimlighting.com to download the most: current photometric files from Kim Lighting's IES File Library.For custom optics and color temperature configurations, contact factory. `Data is prorated from 5000K IES files. © 2012 KIM LIGHTING • P.O. BOX 60080, CITY OF INDUSTRY, CA 91716-0080 • TEL: 626/968-5666 • FAX: 626/369-2695 IdM LIGHTING �ok SAR The Archetype' -Small, Electronic -LED Type: Al Job: Catalog number: 1SA /SAR-3 / 120/ I CGL I Mtg. Fixture Electrical Module Finish Options See pages 3-4 See page 2 revised 8/27/12 • kim_sarl Optional Vertical Slipfitter Mount See page4 Select pole from Kim Arms and Poles Selection Guide. If pole is provided by others indicate O.D. for arm fittine. Specifications PROVIDE THIS FIXTURE WITH SAR-LED HOUSE -SIDE SHIELD. 60 Light Emitting Diodes Total System Watts = 66W Maximum Weight = 30 lbs. TOP 6" 5" (152 mm) (127mm)� 17'/8" - FRONT (435 mm) SIDE 4'/a' 17'/8" (103rrm) 435 MM) Q� 12" 113/4 (305.mm) (45—) L Arm cross-section BOTTOM Lens shall be clear glass HUBBELL HUBBELL LIGHTING, INC. Patent Pending Approvals: Date: Page: 1 of 5 Housing: One-piece die-cast, low copper (<0.6% Cu) aluminum alloy with integral cooling ribs over the optical chamber and electrical compartment. Solid barrier wall separates optical and electrical compartments. Double -thick wall with gussets on the support -arm mounting end. Housing forms a half cylinder with 55° front face plane providing a recess to allow a flush single -latch detail. All hardware is stainless steel or electro -zinc plated steel. Lens Frame: One-piece die-cast, low copper (<0.6% Cu) aluminum alloy lens frame with 1" minimum depth around the gasket flange. Integral hinges with stainless steel pins provide no -tool mounting and removal from housing. Single die-cast aluminum cam -latch provides positive locking and sealing of the optical chamber by a one-piece extruded and vulcanized silicone gasket. Clear 3/6" thick tempered glass lens retained by eight steel clips with full silicone gasketing around the perimeter. Electronic Module: All electrical com onents are UL and CSA recognized, mounted on a single plate and factory prewired with quick - disconnect plugs. Module includes a driver, thermal control device and surge protector. Electrical module attaches to housing with no -tool hinges and latches, accessible by opening the lens frame only. Driver is rated for -40°F starting and has a 0-10V dimming interface for multi-level illumination options. Optical Module: Precision, replaceable MicroEmitters are positioned to achieve directional control toward desired task. The entire EmitterDeck fastens to the housing as a one-piece module. Support Arm: One-piece extruded aluminum with internal bolt guides and fully radiussed top and bottom. Luminaire-to-pole attachment is by internal draw bolts, and includes a pole reinforcing plate with wire strain relief. Arm is circular cut for specified round pole. Optional Wall Mounting: Fixture mounted to poured concrete walls only. A modified support arm is provided with side access to allow field splices within the arm. A wall embedment bracket is provided to accept draw bolts, and a trim plate covers the wall -embedded junction box. All wall mount components are finished to match the fixture. Finish: Super TGIC thermoset polyester powder coat paint, 2.5 mil nominal thickness, applied over a titanated zirconium conversion coating; 2500 hour salt spray test endurance rating. Standard colors are Black, Dark Bronze, Light Gray, Stealth Gray, Platinum Silver, or White. Custom colors are available. Warranty: Kim Lighting warrants The Archetype LED products ("Product(s)") sold by Kim Lighting to be free from detects in material and workmanship for (i) a period of five (5) years for metal parts, (ii) a period of ten (10) years for exterior housing paint finish(s), (iii) a period of six (6) years for LED Light Engines (MicroEmitters) and, (iv) a period of five (5) years for LED power components (LED Driver, LifeShiel& device, Surge Protector), from the date of sale of such goods to the buyer as specified in Kim Lighting shipment documents for each product. CAUTION: Fixtures must be grounded in accordance with national, state and/or local electrical codes. Failure to do so may result in serious personal injury. Listings and Ratings ETL to UL 1598' Standards CE 25'C Ambient 'Suitable for wet locations. KIM LIGHTING RESERVES THE RIGHT TO CHANGE SPECIFICATIONS WITHOUT NOTICE. © 2012 KIM LIGHTING • P.O. BOX 60080, CITY OF INDUSTRY, CA 91716-0080 • TEL: 626/968-5666 • FAX: 626/369-2695 �ok IdM LIGHTING Type: Al Job: Standard Features SAR The Archetype' -Small, Electronic -LED revised 8/27/12 • kim_sarled_spec.pdf Page: 2 of 5 Mounting 3SY configuration is available Plan View: 11111F. E„-11111111111 !lm V + Wall Mount for round poles only. M4 Flat Lens EPA: 0.7 1.4 1.2 1.9 1.9 2.5 Cat. No.: J 1SA ❑ 2SB ❑ 2SL ❑ 3ST ❑ 3SY ❑ 4SC ❑ 1W Fixture SAR x Light Distribution: Cat. No. designates fixture and optic I Housing Size: cD SAR ® Distribution: Type II Type III Type IV ❑ 2 =Type II Full Cutoff Forward it 3 =Type III Full Cutoff Throw Flat Lens ❑ 4 =Type IV Full Cutoff ❑ 5 = Type Square Full Cutoff ❑ L =Type L Left Full Cutoff Type Type R Type L ❑ R =Type R Right Full Cutoff Square Right Left Electrical Module Cat. Nos. for Electrical Modules available: 60L xK x ffSou=rce: Voltage: 60 LED's m 120 = 120V ❑ 208 =208V Color Temperature:' ❑ 240 =240V ❑ 4K = 4000K ❑ 277 =277V ❑ 5K = 5000K ❑ 347 = 347V2 ❑ L2K = 580nm - Amber ❑ 480 = 480V 2 9000K is also available on an "Engineered -to -Order" (ETO) basis. -Due to current unavailability o anC1 4ZJUV drivers, specs ication of these voltages may feature an integral step-down transformer. Finish Color: Black Dark Bronze Light Gray Stealth Gray Platinum Silver White Custom Color' Super TGIC powder Cat. No.: ❑ BL ❑ DB ❑ LG ❑ SG ❑ PS ❑ WH ❑ CC coat paint over a titanated zirconium conversion 'Custom colors subject to additional charges, minimum quantities and extended lead times. coating. Consult representative. Custom color description: © 2012 KIM LIGHTING • P.O. BOX 60080, CITY OF INDUSTRY, CA 91716-0080 • TEL: 626/968-5666 • FAX: 626/369-2695 �ok IdM LIGHTING Type: Al Job: Optional Features SAR The Archetype' -Small, Electronic -LED revised 8/27/12 • kim—sarled—spec.pdf Page: 3 of 5 Wall Mounting Fixture mounts to 3" or 4" junction boxes by a cast 11/16 J -box Cat. No. ❑ 1W aluminum adapter plate with fixture mounting bolts. ElNo Option NOTE: junction box in wall must provide adequate fixture 43/4' o 0 support. See NEC sections 370-13, 17 and y Select from Mounting on 410-14, 16. Quick -disconnect plug and wiring are 0 0 o ; page 2. provided to allow field connections prior to fixture Wall mounting. mount using adapter plate 3" or 4" J -box in wall (by others) Photocell Control Fixture supplied with an internal photocell with Mounting Configuration: Cat. No. (See right) the sensor on the fixture end facing the pole. For *—Fixture with Photocell Sensor ❑ No Option multiple -fixture pole mountings, one fixture has a S —slave unit(s) photocell to operate the others. Not available if wall No fixture wattage limit. mounted (1W). Cat. No. Line Volts: s �. BM ❑ A-30 120V 1 SA 2SB ❑ A-31 208V El A-32 240V El A-33 277V �S ^ � s � s s'� s El A-35 347V S ❑ A-34 480V Photocell Sensor 2SL 3ST, 3SY 4SC Dimming Controls The Archetype LED driver is a 0-10V dimming interface, allowing 0-100% illumination output when synchronized with a control and dimming system, provided by others. Kim Lighting is working with several control system manufacturers to develop a variety of proven turnkey solutions to meet any application's need. Kim Lighting will advise availability of complete control packages, and even two-way monitoring systems, once they have been tested and exceed Kim's high quality standards. Convex Glass Lens The 3/16' thick clear convex tempered glass lens replaces Cat. No.VilCGL the standard flat glass lens. Provides increased lens 13/4 El No Option presence and provides a subtle improvement in uniformity where pole spacing is extreme. Increases effectiveness of houseside shielding. Convex Glass Lens Polycarbonate Lens Fixture supplied with a one-piece flat, clear, UV stabilized polycarbonate, fully gasketed, replacing the Cat. No. ❑ LS ❑ No Option standard tempered glass lens. CAUTION: Use only when vandalism is anticipated to Flat Lens be high. Tamper -Resistant Latch Cat. No. ❑ TL Standard die-cast latch is provided with a captive 10-32 stainless steel flat socket -head screw to prevent \\ ❑ No Option unauthorized opening. \\\\\ NOTE: Required only for vandal protection in locations where fixtures can be reached by unauthorized persons. Tamper -Resistant Latch © 2012 KIM LIGHTING • P.O. BOX 60080, CITY OF INDUSTRY, CA 91716-0080 • TEL: 626/968-5666 • FAX: 626/369-2695 �ok IdM LIGHTING Type: Al Job: Optional Features SAR The Archetype' -Small, Electronic -LED revised 8/27/12 • kim_sarled_spec.pdf Page: 4 of 5 Fusing Line Volts: 120V 208V 240V 277V 347V 480V Cat. No. (see right) Cat. No.: ❑ SF ❑ DF ❑ DF ❑ SF ❑ SF ❑ DF ❑ No Option Single Fuse Horizontal Slipfitter Mount Replaces standard mounting arm with a slipfitter which Davit -arm with 2" pipe -size Cat. No. ❑ HSF allows fixture to be mounted to a horizontal pole davit- fixture mount (by others) ❑ No Option arm with 2' pipe -size mounting end (23/8' O.D.). Cast aluminum slipfitter with set screw for an up or down 50 adjustment lock. Bolts to housing from inside the electrical compartment using mounting holes for the standard support arm. Davit -arm must be field drilled at a set screw location to insure against fixture Horizontal Slipfitter rotation. Finished to match fixture and arm. Mount by Kim Special Options for Air Filter (AF): Allows for ventilation through the Street Lighting optical chamber, filtering all air particles above Cat. No. ❑ AF 500 microns. Assembly mounted on solid wall between Air Filter 4] ❑ No Option optical compartment and latch cavity. Vertical Slipfitter Mounts Allows fixture with standard support arm to be Cat. No. includes Mounting mounted to poles having a 2' pipe -size tenon (23/8' Cat. No. (See right) O.D. x 4'/2' min. length). All mounting configurations ❑ No Option can be used (1 SA, 2SB, 2SL, 3ST, 3SY, 4SC). 4' square or round die-cast aluminum with flush cap, secured by Vertical four 3/8' stainless steel set point allen screws, finished to Slipfitter match fixture and arm. Pole with 2" pipe -size Mount NOTE: 3SY only available on round slipfitter. tenon (by others) by Kim Cat. No. Cat. No. Mounting Configuration ❑ VSF-1 SA ❑ SVSF-1 SA 1SA - single arm mourn ❑ VSF-2SB Stainless ❑ SVSF-2SB 2SB - 2 at 1800 ❑ VSF-2SL steel set ❑ SVSF-2SL 2SL - 2 at 900 ❑ VSF-3ST screws ❑ SVSF-3ST 3ST - 3 at 900 ❑ VSF-3SY 3SY - 3 at 1200 ❑ VSF-4SC Round Square ❑ SVSF-4SC 4SC - 4 at 900 © 2012 KIM LIGHTING • P.O. BOX 60080, CITY OF INDUSTRY, CA 91716-0080 • TEL: 626/968-5666 • FAX: 626/369-2695 r MM LIGHTING Type Al Job: Lumen Data SAR The Archetype' -Small, Electronic -LED revised 8/27/12 • kim_sarled_spec.pdf Spectroradiometric Volts - AC 580nm - Amber Average 4000K Average 5000K Average Correlated Color Temp. CCT (K) N/A N/A 5081 Color Rendering Index (CRI) N/A N/A 67.5 Power Factor N/A N/A 99.3 Page: 5 of 5 L70 Data (Calculated) 60,000 Electrical Drive Current Volts - AC Amps - AC System Watts 120 .55 66 208 .32 66 240 .28 66 277 .24 66 347 .19 66 480 .14 66 B.U.G. Rating (TM15) in Lumens wher B = Backlight, U = Uplight, G = Glare Type II Type III Type IV Type V Type UR 132 U0 G2 131 U0 G1 BO U0 G2 133 U0 G1 131 U0 G1 Absolute Lumens Temperature Type II Type III Type IV Type V Type UR 580nm - Amber N/A N/A N/A N/A N/A 4000K 3448 3487 3643 3388 3301 5000K 4205 4253 4443 4132 4026 LED performance and lumen output: continues to improve at a rapid pace. Log onto www.kimlighting.com to download the most: current photometric files from Kim Lighting's IES File Library.For custom optics and color temperature configurations, contact factory. `Data is prorated from 5000K IES files. © 2012 KIM LIGHTING • P.O. BOX 60080, CITY OF INDUSTRY, CA 91716-0080 • TEL: 626/968-5666 • FAX: 626/369-2695 .luno Protect: Fixture Type: D1 Location: 6" IC 900 LUMEN LED DOWNLIGHT NEW CONSTRUCTION C922LEDG3 RECESSED HOUSING Contact/Phone: PRODUCT DESCRIPTION I Dedicated LED, Air -Loc° sealed new construction housing with integral light engine • Shallow housing allows for fit in 2 x 6 construction • Can be completely covered with insulation • Fully sealed housing stops infiltration and exfiItration of air, reducing heating and air cooling costs without the use of additional gaskets* LED housing is designed to provide 50,000 hours of life and is compatible with many standard Juno trims • 5 year limited warranty on LED components. ENVIRONMENTALLY FRIENDLY, ENERGY EFFICIENT • No harmful ultraviolet or infrared wavelengths • No lead or mercury 7EcoL7EDgy, • Comparable light output to 75W PAR30 incandescent while consuming less than 15W* n PRODUCT SPECIFICATIONS LED Light Engine LED array integrated to one piece high puriy aluminum, thermally conductive housing provides uninterrupted heat transffer to ensure long life of the LED • Replaceable light engine mounts directly to housing and incorporates the latest generation, high lumen output LED array • LEDs are binned to standards that exceed ENERGY STAR® requirements yielding superior fixture to fixture color uniformity • 2700K, 3000K, 3500K, or 4100K color temperatures available • 83 CRI typical. Optical System Computer -optimized reflector design with high reflectance white finish coupled with a high transmission diffusing lens conceals the LEDs and produces uniform aperture luminance • Deep regression of lens produces alow glare, efficient system that produces 900 lumens typical with select trims (see page 2 for details) using less than 15W* • Wide flood distribution shipped as standard with optional optic accessories available and sold separately. Aesthetic Trim Selections Compatible with wide selection of existing Juno trims • Shadow free, knife edge design blends seamlessly into ceiling. LED Driver Choice of dedicated 120 volt driver or universal voltage driver that accommodates input voltages from 120-277 volts AC at 50/6OHz • Power factor > 0.9 at 120V input • 120 volt only driver is dimmable with the use of most incandescent, magnetic low voltage and electronic low voltage wall box dimmers • Universal voltage driver is dimmable with the use of most 0-1 OV wall box dimmers • For a list of compatible dimmers, see JUNOLEDG3-DIM • Mounted between the j -box and housing for easy access and cool operation. Life Rated for 50,000 hours at 70% lumen maintenance. Labels ENERGY STAR® qualified to luminaires V1.1 requirements when used with select baffle and cone trims • Certified to the high efficiency requirements of California T24-2008 with select trims • UL listed for U.S. and Canada through -branch wiring, damp locations • Union made • UL and cUL. Testing All reports are based on published industry procedures; field performance may differ from laboratory performance. Product specifications subject to change without notice. HOUSING FEATURES Housing Designed for use in IC (insulated ceiling) or non -IC construction • Aluminum housing sealed for Air -Loc® compliance • Housing is vertically adjustable to accommodate up to a 2" ceiling thickness. Junction Box Pre -wired junction box provided with (5)'f" and (1) 3/n" knockouts, (4) knockouts for 12/2 or 14/2 NM cable and ground wire • UL listed and cUL listed for through -branch wiring, maximum 8 #12 branch circuit conductors • Junction box provided with removable access plates • Knockouts equipped with pryout slots • Quick connect electrical connectors supplied as standard for fast, secure installation. Mounting Frame 22 -gauge die -formed galvanized steel mounting frame • Rough -in section (junction box, mounting frame, housing and bar hangers) fully assembled for ease of installation. Real Nail 3 Bar Hangers Telescoping Real Nail 3® system permitsquack placement of housing anywhere within 24" O.C. joists or suspended ceilings • Includes removable nail for repositioning of fixture in wood joist construction • Integral T -bar notch and clip for suspended ceilings • Design covered under Patents US5,505,419 and D552,969. OPEN TRIMS DIMENSIONS Q 9 1/8" O bre �3 ELECTRICAL DATA 12 1/2" 15 3/4" T 13 1/2" Will expand to 25' (Reduces to 9 1 /8"with akaway feature) 1 6 7/8" CEILING CUTOUT Dedicated 120V Only Driver Option 120V UU1ryp�� 14.6W (-1/-5%) Input Current - Max 0.14A Frequency 50/6OHz EMI/RFI FCC Title 41 CFR, Part 18 Class B (consumer) Q 9 1/8" O bre �3 ELECTRICAL DATA 12 1/2" 15 3/4" T 13 1/2" Will expand to 25' (Reduces to 9 1 /8"with akaway feature) 1 6 7/8" CEILING CUTOUT Dedicated 120V Only Driver Option ELECTRICAL DATA Universal Voltage 120V 277V Input Power 15.8W (-1/-5%) 16.1W (-1/-5%) Input Current - Max 0.145A 0.064A Frequency 50/60Hz 50/60Hz EMI/RFI FCC Title 41 CFR, Part 15 FCC Title 41 CFR, Part 15 Class A (nonconsumer) Minimum storfina temp -40`C * Nominal input wattage @ 120 -volt operation with dedicated 120 -volt driver under stable operating conditions. REV -4/12 Class A (nonconsumer) -40`C • �j JUNG LIGHTING GId0°N by Sch,,id,, E I...... 120V Input Power 14.6W (-1/-5%) Input Current - Max 0.14A Frequency 50/6OHz EMI/RFI FCC Title 41 CFR, Part 18 Class B (consumer) Minimum starting temp -20`C ELECTRICAL DATA Universal Voltage 120V 277V Input Power 15.8W (-1/-5%) 16.1W (-1/-5%) Input Current - Max 0.145A 0.064A Frequency 50/60Hz 50/60Hz EMI/RFI FCC Title 41 CFR, Part 15 FCC Title 41 CFR, Part 15 Class A (nonconsumer) Minimum storfina temp -40`C * Nominal input wattage @ 120 -volt operation with dedicated 120 -volt driver under stable operating conditions. REV -4/12 Class A (nonconsumer) -40`C • �j JUNG LIGHTING GId0°N by Sch,,id,, E I...... 6" IC 900 LUMEN LED DOWNLIGHT NEW CONSTRUCTION C922LEDG3 RECESSED HOUSING ORDERING INFORMATION: Housing, trim and accessories each ordered separately. Example:IC922LEDG33K-1 I Example: 24W -WH Housing Color Temperature Input Voltage 0 1 Dedicated IC922LFDG3 27K 2700K K 3000K 120V Only 35K 3500K (Forward Phase 41K 4100K + ELV dimmable 24B-SC'•3 U Universal Voltage, 9024W -WH 120277V 92.5 (01 OV dimmable) ACCESSORIES Catalog No. Description LEDOPTICG3-M Medium Flood Optic (50`) LEDOPTICG3-N Narrow Flood Optic (31`) LEDOPTICG3-S Spot Optic (10`) To order, specify catalog number. PHOTOMETRIC REPORT Test Report #: ITL25977R Catalog No: IC922LFDG3-35K with 24W -WH Trim and standard wide flood optic Luminaire Spacing Criterion: 1.16 Luminaire LPW: 60 PHOTOMETRIC REPORT Test Report #: LTL25978R Catalog No: IC92211DG3-35K with 27C -WH Trim and standard wide flood optic Luminaire Spacing Criterion: 0.78 Luminaire LPW: 63 235 469 704 939 1174 m CANDLEPOWER DISTRIBUTION (Candelas) uegrees Vertical 0' 0 531 5 528 15 W 35 344 A5 1R3 65 38 75 21 85 6 90 0 Multiplier 27K - 0.90 3K - 0.97 41 K -1.04 CANDLEPOWER DISTRIBUTION (Candelas) Degrees Vertical 0' 0 939 5 880 15 668 25 524 35 375 A5 179 Ij jr 65 12 75 n uj u 90 0 Multiplier 27K - 0.90 3K - 0.97 41 K -1.04 OPEN TRIMS 27G-WH4 Conical Cone in Gold AlzaV 2711 -WH'•' Conicalone in ac za 27PT-SC3 Conical Cone in Pewter Alzak' 9524 -SC Chrome Band 27W-WH3 Conical Cone in Gloss White r� 27HZ-WH4 Conical Cone in Haze 27WHZ-WH4 Conical Cone in Wheat Haze 27WHZ-ABZ4 Conical Cone in Wheat Haze 9702 Luminous Collar (Frosted) Trim Size: 24,27,9324,9524- 7%" O.D.; 9702 -73%" O.D.; 9024- 8" O.D. Not ENERGY STAR rated ' Universal Voltage: Trim Finish: ABZ- Classic Aged Bronze, BL- Black, SC - Satin Chrome, WH - White. z Universal Voltage: T24 @ 3K, 35K, 41 K only Alzak is a registered trademark of Alcoa Corp. T24 @ 35K, 41 K only s 120V only: Note: In Canada when insulation is present, Type IC fixtures must be used. 3 120V-- T24 certified T24 @ 3K, 35K, 41 K only AVERAGE INITIAL FOOTCANDLES Multiple Units (Square Array, 60'x60' room) Ceiling 80% Wall 50% Floor 20% Spacing RCRI RCR3 RCR5 4.0' 61 51 44 5.0' 39 33 28 6.0' 27 23 20 7.0' 22 18 16 8.0' 17 15 12 9.0' 13 11 10 ZONAL LUMEN SUMMARY Zone lumens Trim/Description %fixture 0 - 30° 395 24W-WH3 Conical White Baffle 0-40o 607 ®2411-WH'•3 24B-SC'•3 Conical Black Baffle Conical Black Baffle 9024W -WH White Octagon 92.5 0-90° 890 N/A w/ White Baffle 24B-ABZ'•' Conical Black Baffle 2411-111.'•3 Conical Black Baffle 9324 -SC Luminous Disc 27C-WH4 Conical Cone in Clear Alzak' (Frosted) 27G-WH4 Conical Cone in Gold AlzaV 2711 -WH'•' Conicalone in ac za 27PT-SC3 Conical Cone in Pewter Alzak' 9524 -SC Chrome Band 27W-WH3 Conical Cone in Gloss White r� 27HZ-WH4 Conical Cone in Haze 27WHZ-WH4 Conical Cone in Wheat Haze 27WHZ-ABZ4 Conical Cone in Wheat Haze 9702 Luminous Collar (Frosted) Trim Size: 24,27,9324,9524- 7%" O.D.; 9702 -73%" O.D.; 9024- 8" O.D. Not ENERGY STAR rated ' Universal Voltage: Trim Finish: ABZ- Classic Aged Bronze, BL- Black, SC - Satin Chrome, WH - White. z Universal Voltage: T24 @ 3K, 35K, 41 K only Alzak is a registered trademark of Alcoa Corp. T24 @ 35K, 41 K only s 120V only: Note: In Canada when insulation is present, Type IC fixtures must be used. 3 120V-- T24 certified T24 @ 3K, 35K, 41 K only AVERAGE INITIAL FOOTCANDLES Multiple Units (Square Array, 60'x60' room) Ceiling 80% Wall 50% Floor 20% Spacing RCRI RCR3 RCR5 4.0' 61 51 44 5.0' 39 33 28 6.0' 27 23 20 7.0' 22 18 16 8.0' 17 15 12 9.0' 13 11 10 ZONAL LUMEN SUMMARY Zone lumens %lamp %fixture 0 - 30° 395 N/A 44.4 0-40o 607 N/A 68.2 0-60o 823 N/A 92.5 0-90° 890 N/A 100.0 AVERAGE INITIAL FOOTCANDLES Multiple Units (Square Array, 60'x60' room) Ceiling 80% Wall 50% Floor 20% Spacing RCR1 RCR3 RCR5 4.0' 65 54 47 5.0' 42 35 30 6.0' 29 24 21 7.0' 23 20 17 8.0' 18 15 13 9.0' 14 12 10 ZONAL LUMEN SUMMARY Zone lumens %lamp %Fixture 0 - 30° 508 N/A 53.8 0-40' 739 N/A 78.3 0-60o 932 N/A 98.7 0-90° 945 N/A 100.0 INITIAL FOOTCANDLES Average (One Unit, 14.9W, 79.8° Beam) Luminance Distance to Illuminated Plane Footcandles Beam (Feet) Beam Center Diameter 4 33.2 6.7' 6 14.8 10.0' 8 8.3 13.4' 10 5.3 16.7' LUMINANCE (Average cd/m2 INITIAL FOOTCANDLES Average Degrees Luminance 45 15442 55 8313 65 5305 75 4933 INITIAL FOOTCANDLES (One Unit, 14.9W, 58.0° Beam) Distance to Illuminated Plane Footcandles Beam (Feet) Beam Center Diameter 4 58.7 4.4' 6 26.1 6.7' 8 14.7 8.9' 10 9.4 11.1' LUMINANCE (Average cd/ml Average Degrees Luminance 45 15103 65 1632 Fixtures tested to IES recommended standard for solid state lighting per LM -79-08. Photometric performance on a single unit represents a baseline of performance for the fixture. Results may vary in the field. 1300 S. Wolf Road Des Plaines, IL 60018 • Phone (847) 827-9880 • Fax (847) 827-2925 220 Chrysler Drive Brampton, Ontario • Canada L6S 6B6 • Phone (905) 792-7335 • Fax (905) 792-0064 Visit us at www.junolightinggroup.com Printed in U.S.A. ©2011 Juno Lighting, LLC. JUAO 6" SLOPE CEILING LED - 900 LUMENS Project: IC NEW CONSTRUCTION HOUSING Fixture TvDe: D1 Location: STANDARD SLOPE: Contact/Phone: PRODUCT DESCRIPTION Dedicated LED, Air -Loc® sealed slope ceiling new construction housing with integral light engine • IC rated double-wall construction housing can be completly covered with insulation • Fully sealed housing stops infiltration and exfiltration of air, reducing heating and air cooling costs without the use of additional gaskets • LED housing is designed to provide 50,000 hours of life and is compatible with standard Juno trims • 5 year limited warranty on LED components. ENVIRONMENTALLY FRIENDLY, ENERGY EFFICIENT • No harmful ultraviolet or infrared wavelengths • No lead or mercury 7Eco7LETD� • Comparable light output to 26W compact fluorescentn PRODUCT SPECIFICATIONS LED Light Engine Extruded heat sink and cast aluminum slider plate integrated directly with housing provides superior thermal management to ensure the long life of the LED • Replaceable PC board with quick connector mounts directly to slider plate and incorporates the latest generation of high lumen output LEDs binned to Energy Star standards • 2700K, 3000K, 3500K, or 4100K color temperatures available. Optical System Computer -optimized internal reflector with specular finish coupled with a high transmission diffusing lens conceals the LEDs and produces uniform aperture luminance • Adjustable slider plate to position LEDs/reflector perpendicular to floor • Plate includes 1 /4" adjustment indicators for consistent alignment. Aesthetic Trim Selections Compatible with a selection of existing Juno trims • Shadow free, knife edge design blends seamlessly into ceiling. LED Driver Standard dimming and optional 0-1 OV dimming driver accommodates 120 volts AC at 50/60Hz • Power factor > 0.9 at 120V input • Standard driver is dimmable with the use of Juno qualified 120V electronic low voltage wall box dimmers • Mounted inside housing on a removable J -box cover for ease of maintenance. Life Rated for 50,000 hours at 70% lumen maintenance. Labels UL listed for through -branch wiring, damp locations • Union made • UL and cUL listed • RoHS compliant. Testing All reports are based on published industry procedures; field performance may differ from laboratory performance. Product specifications subject to change without notice. HOUSING FEATURES Housing Designed for use in IC (insulated ceiling) or non - IC construction • .032" aluminum housing sealed for Air -Loc compliance • Access door for junction box accessibility • Housing is vertically adjustable to accommodate up to a 1 " ceiling thickness. Junction Box Pre -wired junction box provided with (5)'/" and (1) 3/n" knockouts, (4) non-metallic sheathed cable connectors and ground wire, UL and cUL listed for through -branch wiring, maximum 8 No. 12 AWG 90° C branch circuit conductors (4 in, 4 out) • Junction box provided with removable access plates • Knockouts equipped with pryout slots • Push -in electrical connectors supplied as standard for fast, secure installation. Mounting Frame 22 -gauge die -formed galvanized steel mounting frame • Rough -in section (junction box, mounting frame, housing and bar hangers) fully assembled for ease of installation. REV -8/12 2/12 to 6/12 PITCH (9' to 27') IC926LED9 DIMENSIONS 7 5/8" 7 1/32" x 6 11/16" ceiling cutout 13 1/8" 16 1/8 Real Nail® 3 Bar Hangers Telescoping, patent pending Real Nail® 3 syystem permits quick placement of housing anywhere within 24" O.C. joists or suspended ceilings •Includes removable nail for repositioning of fixture in wood joist construction • Integral T -bar mounting feature for suspended ceilings. ELECTRICAL DATA STANDARD DIMMING (120 VOLT ELECTRONIC LOW VOLTAGE) 120V Input Power 25W (+/-5°%) 13 1/2" 0.22A Frequency 50/6OHz Minimum starting temp Will expand ELECTRICAL DATA 0-1 OV DIMMING (DM OPTION) 120V Input Power to 25" g 1/8"(Reduces 0.22A Frequency to 9 1/8" with breakaway 0 612 -30°C (-22°F) feature) 13 1/8" 16 1/8 Real Nail® 3 Bar Hangers Telescoping, patent pending Real Nail® 3 syystem permits quick placement of housing anywhere within 24" O.C. joists or suspended ceilings •Includes removable nail for repositioning of fixture in wood joist construction • Integral T -bar mounting feature for suspended ceilings. ELECTRICAL DATA STANDARD DIMMING (120 VOLT ELECTRONIC LOW VOLTAGE) • J, LISHiINe 6ROl1P by Schneider 120V Input Power 25W (+/-5°%) Input Current- Max 0.22A Frequency 50/6OHz Minimum starting temp -30°C (-22°F) ELECTRICAL DATA 0-1 OV DIMMING (DM OPTION) 120V Input Power 26W (+/-5°%) Input Current- Max 0.22A Frequency 50/6OHz Minimum starting temp -30°C (-22°F) • J, LISHiINe 6ROl1P by Schneider ORDERING INFORMATION: Housing and trim each ordered se rately. Example: IC926LED9-35K-1 Example: 614W -WH Housing Color Temperature Voltage Option Trim/Description 29 IC926LED9 27K 2700K 1 120V lank Standar 24 3K 3000KI dimming 23 35K 3500K DM Dimmable 8.0' 41K 4100K driver 0-1 OV DIMMING COMPATIBILITY STANDARD DIMMING (120 VOLT ELECTRONIC LOW VOLTAGE) Requires 120V AC electronic low voltage wall box dimmer • Electronic low voltagge dimmers require a neutral wire in the wall box • 100% to 20% or better dimming range depending on dimmer model with one fixture load minimum to maximum rated load for dimmer • Juno qualified dimmers include: Lutron® Model Numbers: Skylark° SELV Series Maestro® MAELV Series Nova T*° NTELV Series Faedra® FAELV Series Diva® DVELV Series Spacer System° SPSELV Series Trim Finish: ABZ-Classic Aged Bronze, BL- Black, SC - Satin Chrome, WH - White. Alzak is a registered trademark of Alcoa Corp. Note: In Canada when insulation is present, Type IC fixtures must be used. DIMMING COMPATIBILITY 0-1 OV DIMMING (DM OPTION) 100% to 5% dimming range depending on dimmer model or system • Juno qualified dimmers include: Dimmers: Systems: Leviton IP710-DLX C-BUSTM LiteTouch Vantage Crestron Consult technical services for additional information regarding other dimmer model qualification. PHOTOMETRIC REPORT Test Report #: LTL 21454 Catalog No: IC926LED9-35K with 614W -WH Trim Luminaire Spacing Criterion @ 0°: 1.62 Luminaire LPW: 39.5 140 280 420 560 700 CANDLEPOWER DISTRIBUTION (Candelas) Degrees 0` Vertical Average 0 540 5 535 10 532 15 531 LU I- 25 549 30 576 35 599 40 564 45 460 50 347 55 225 60 126 65 63 70 30 75 1A ou o 85 3 90 0 Multiplier: 27K - 0.96 3K 0.98 4K 1.02 AVERAGE INITIAL FOOTCANDLES Multiple Units (Square Array) Ceiling 80% Wall 50% Floor 20% Spacing RCRI RCR3 RCR5 4.0' 62 54 45 5.0' 42 Trim/Description 29 6.0' 29 24 20 7.0' 23 6146 -WH Black Baffle 8.0' 620C -WH Cone - ClearAlzak® 13 6146 -SC Black Baffle 12 62OB-WH Cone - BlackAlzako 10 6146-ABZ Black Baffle 0-180° 620HZ-WH Cone - Haze 100.0 6146 -BL Black Baffle 620HZ-SC Cone - Haze 614W -WH White Baffle 620W -WH Cone - White 620WHZ-WH Cone -Wheat Haze Trim Size: 614 and 620 - '/a" x 7'1n" O.D. 620WHZ-ABZ Cone - Wheat Haze Trim Finish: ABZ-Classic Aged Bronze, BL- Black, SC - Satin Chrome, WH - White. Alzak is a registered trademark of Alcoa Corp. Note: In Canada when insulation is present, Type IC fixtures must be used. DIMMING COMPATIBILITY 0-1 OV DIMMING (DM OPTION) 100% to 5% dimming range depending on dimmer model or system • Juno qualified dimmers include: Dimmers: Systems: Leviton IP710-DLX C-BUSTM LiteTouch Vantage Crestron Consult technical services for additional information regarding other dimmer model qualification. PHOTOMETRIC REPORT Test Report #: LTL 21454 Catalog No: IC926LED9-35K with 614W -WH Trim Luminaire Spacing Criterion @ 0°: 1.62 Luminaire LPW: 39.5 140 280 420 560 700 CANDLEPOWER DISTRIBUTION (Candelas) Degrees 0` Vertical Average 0 540 5 535 10 532 15 531 LU I- 25 549 30 576 35 599 40 564 45 460 50 347 55 225 60 126 65 63 70 30 75 1A ou o 85 3 90 0 Multiplier: 27K - 0.96 3K 0.98 4K 1.02 AVERAGE INITIAL FOOTCANDLES Multiple Units (Square Array) Ceiling 80% Wall 50% Floor 20% Spacing RCRI RCR3 RCR5 4.0' 62 54 45 5.0' 42 35 29 6.0' 29 24 20 7.0' 23 20 16 8.0' 18 15 13 9.0' 14 12 10 10.0' 10 9 7 ZONAL LUMEN SUMMARY Zone lumens %Lamp %Fixture 0-30° 457 N/A 47.5 0-40° 687 N/A 71.3 0-60° 916 N/A 95.1 0-90° 963 N/A 100.0 90-180° 0 N/A 0.0 0-180° 963 N/A 100.0 INITIAL FOOTCANDLES (One Unit. 24AW. 71.1' Beam) Distance to Illuminated Plane (Feet) Footcandles Beam Beam Center Diameter 6 15.0 8.6' 8 8.4 11.4' 10 5.4 14.3' 12 3.8 17.2' 14 2.8 20.0' 16 1 2.1 22.9' 18 1 1.7 25.7' 20 1 1.4 28.6' loeam rage aerinea as -,ui or maximum r4acur �-ancnepowerp LUMINANCE (Average cd/m2 Degrees Average 0` Luminance 45 40614 55 24472 65 9298 75 3261 85 1949 1 300 S. Wolf Road Des Plaines, 1160018 • Phone �847� 827-9880 • Fax �847� 827-2925 �Na�,�H„N�eaaP 220 Chrysler Drive Brampton, Ontario • Canada 16S 6136 • Phone �905� 792-7335 • Fax �905� 792-0064 by Schneider I--, Visit us at www.junolightinggroup.com Printed in U.S.A. ©2012 Juno Lighting, LLC. Recessed wall luminaire Housing: Constructed of die cast and extruded aluminum with integral wiring compartment. Mounting tabs provided. Enclosure: One piece die cast aluminum louvered faceplate, 1/8" thick. Tempered etched glass. Faceplate is secured by two (2) socket head, stainless steel, captive screws threaded into stainless steel inserts in the housing casting. Continuous high temperature O-ring gasket for weather tight operation. Electrical: 10.1 W LED luminaire, 11.3 total system watts, -30'C start temperature. Integral 120V through 277V electronic LED driver, 0 -10V dimming available — consult factory. The LED and driver are mounted on a removable plate for easy replacement. Standard LED color temperature is 3000K (available in 4000K; add suffix K4). Through Wiring: Maximum four (4) No. 12 AWG conductors (plus ground) suitable for 75'C. Provided with 1/2" NPT threaded conduit entries. Note: Due to the dynamic nature of LED technology, LED luminaire data on this sheet is subject to change at the discretion of BEGA-US. For the most current data, please refer to www.bega-us.com. Finish: These luminaires are available in four standard BEGA colors: Black (BLK); White (WHT); Bronze (BRZ); Silver (SLV). To specify, add appropriate suffix to catalog number. Custom colors supplied on special orders. UL listed, suitable for wet locations and for installation within 3 feet of ground. Type non -IC. Protection class: IP64. B 4 A - - C Lamp Lumen A B C 2197 LED Recessed 10.1 W LED 810 113/4 21/2 41/4 Type: s1 BEGA Product #: Project: Voltage: Color: Options: Modified: BEGA-US 1000 BEGA Way, Carpinteria, CA 93013 [P] 805.684.0533 [F] 805.684.6682 OCopyright BEGA-US 2012 updated 5/12 Wall luminaires with directed light Housing: One piece die-cast aluminum for direct attachment to wall over 31/2" or 4" octagonal wiring box. Enclosure: One piece die-cast aluminum guard, secured by two (2) captive socket head, stainless steel screws threaded into stainless steel inserts. Tempered etched glass with matte finish. Pure anodized aluminum reflector. Fully Basketed for weather tight operation using a molded silicone rubber O-ring gasket. Electrical: 11.2W LED luminaire, 13.4 total system watts, -30'C start temperature. Integral 120V through 277V electronic LED driver, 0-10V dimming available for 120V only (specify). LED module(s) are available from factory for easy replacement. Standard LED color temperature is 3000K with an 80 CRI I Available in 4000K (75 CRI); add suffix K4 to order. Note: Due to the dynamic nature of LED technology, LED luminaire data on this sheet is subject to change at the discretion of BEGA-US. For the most current technical data, please refer to www.bega-us.com. Finish: Available in four standard BEGA colors: Black (BLK); White (WHIT); Bronze (BRZ); Silver (SLV). To specify, add appropriate suffix to catalog number. Custom colors supplied on special order. UL listed, suitable for wet locations. Protection class: IP64. Weight: 4.0 lbs. . L q G_ Lamp Lumen A B C 2380 LED 120 11.2W LED 870 11 7/8 4% 33/8 Type: S1 BEGA Product: Project: Voltage: Color: Options: Modified: BEGA-US 1000 BEGA Way, Carpinteria, CA 93013 (805) 684-0533 FAX(805)566-9474 www.bega-us.com ©copyright BEGA-US 2011 Updated 11 /11 UO / \ / 7 } 0 § As 2 3 R ,ix i=Ndsv ^- ml 0 �o o hl a cau o ° o 0° u° >a y z MR o hl y i y G � i Lp ,v o hl MARCIN ENGINEERING LLC November 7, 2012 Tom Kassmel, PE Town of Vail Engineer 75 S. Frontage Road Vail, CO 81657 RE: Town of Vail Golf and Nordic Clubhouse Remodel Preliminary Drainage Memo Dear Tom: This letter is to describe the overall drainage concepts that the design team is proposing for the Vail Golf and Nordic Clubhouse Remodel Project. The following concepts are incorporated into our current grading plan and will be confirmed via a formal drainage report as the project progress through the Town approval process: 1. Drainage from the Mountain to the South of the Project Site a) The drainage from the mountainside south of the Project has historically flooded the parking lot for this site. The worst of this flooding has historically occurred during the spring snowmelt runoff. This runoff comes down from the mountainside, crosses underneath Sunburst Drive in twin culverts, runs between the fourth and fifth houses east of the Project parking lot, and then is currently caught by the golf course service road and runs down the service road to the Project parking lot. The intent of our project, is to let this water run underneath the service road by installing culverts under the service road These pipes are currently called out as twin 24" HDPE culverts on Sheet C4.1. MARCIN will confirm these pipe sizes with calculations in the formal Drainage Report. b) Once this water is piped under the service road east of the project parking lot, the intent is to run the water in a newly constructed drainage ditch around the project as depicted on Sheet C4.1. This drainage ditch will be sized in the Drainage Report, but is preliminarily sized as being two feet deep with 4H: 1V side slopes and a four foot flat bottom. These slopes will provide the ability to easily mow the ditch while mowing the surrounding golf course. The ditch will have to cross under the golf cart path with culverts and is currently depicted as going underneath one of the proposed driving range nets off the northeast corner of the building. c) As the ditch crosses in front of the north side of the Project, the ditch will pick up stormwater from the parking lot piping system and then the ditch will run northwest across the driving range and flow into the pond north of the driving range tee box. We have the proposed flowline of the ditch at the pond set two feet above the pond water surface elevation to account for two feet of freeboard in the pond. PO Box 1062, Avon Colorado 81620 (970) 748-0274 2. Drainage from the Project Parking Lot and Building Area a) Drainage from the parking lot will be directed to the center of the parking lot and will flow down a valley pan in the center of the parking lot at the natural grade of the parking lot (ranging from 0.9% to 3%). b) At the north of the parking lot, the water will flow into a 2'x3' valley inlet and the flow down into the drainage swale described above (see Lc above) . c) Three other inlets will catch water from the paved cart area west of the building and will drain into the same pipe system flowing north to the driving range ditch. The northerly inlet will tentatively be a naturalized `bioswale' with appropriate plants to help filter sediment and chemicals in run-off while allowing infiltration back into the ground. If a `bioswale' is not possible due to site constraints then a Stormceptor Water Quality Control Chamber that will treat the stormwater prior to releasing it onto the golf course will be considered in lieu of a bioswale.. d) All piping described here will be sized accordingly in the formal Drainage Report to be prepared by MARCIN. e) All other water that is not caught by the parking lot drainage system (i.e. on the south, east and north side of the building) will be graded to drain into the ditch system described in Item 1 above. The above concepts are how Marcin Engineering proposes to safely pass the rainfall and snowmelt drainage events through the site. MARCIN is open to further ideas on how to optimize these solutions and looks forward to working with the Project Team and the Town of Vail towards Construction Documents and building a successful project. 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I . a i�'� l !F ,� 4 I __,,��pp"" t� y 4 gjr— t'i i 4Y Y 5 '1 Y 9 m l� a rYET�at.sv..�, Alm— WE _." - - _ h m S T' ri 2 Gt. t i k!� 7 3 3 R m •1.c •� ABX R `r'� � �. � � � _ _ p P n4' t in�S 1f t�4y t N o• - ti.►_ +�.-� 111 �_ { `� , ti ) 4'� ''� �� �: , ���� C' -4-AA-- 66,1440,wit'a, TOW 4 �=- sj4 ,t A,)y } •e s� �, � A l v 1(- 'k all - ti.►_ +�.-� 111 �_ { `� , ti ) 4'� ''� �� �: , ���� C' -4-AA-- 66,1440,wit'a, TOW 4 �=- sj4 ,t A,)y } •e s� �, � * 6 4 ti I MT- f.- IT oir7Z, JR, rm 4k* Jell '00 L��� i I� � I-; . i _�ti.J� :4... �� f'a t."m 1 � 1 r .d : f: z MMMM, - I w 1RF gw, From: Lynne Campbell on behalf of CommDev Sent: Wednesday, October 24, 2012 3:35 PM To: Bill Gibson Subject: FW: Golf Course Renovations unit 20 In From: Malla Cox Nobrega [mailto:malia@crossroadsvail.com] Sent: Wednesday, October 24, 2012 2:13 PM To: Council Dist List; CommDev Cc: Cynthia Scott Subject: Fwd: Golf Course Renovations unit 20 Please see the letter from the owner of Vail Golfcourse Townhomes unit 20 below. Thank you. ---------- Forwarded message ---------- From: cynthia scott <scottmahgffyclanggmail.com> Date: Wed, Oct 24, 2012 at 1:01 PM Subject: Re: Golf Course Renovations To: Mafia Cox Nobrega <maliagcrossroadsvail.corn> Cc: commdevgvailgov.com, Alberto Abed <flyrnex042752gaol.corn>, Alexander Bracken <alexander.brackengcusys.cdu>, Enrique R Miranda Paz <emirandagmiranda.corn.mx>, Eric Balzer <eric.balzerkramtron.com>, "James F. Tiampo" <jtiarnPogmbal987.hbs.edu>, Jose Lanzagorta. <iose.lanzaizorta@avemex.com.mx>, Juan M Garcia <Muevedo@notaria55.com>, Marvin Hein <marvin.c.hein@gmail.corn>, Michael Griffinger <griffingerkgibbonslaw.com>, "Waldo F. Geiger" <wallygeigergprodigy.net>, Abbey & Alyne Kaplan <awk3569 ail.corn>, Bernard Minkow <brninkowkrnac.com>, Bob Rule <hobrule@hotmail.com>, Brooks and Linda Zug <bzuggharbourvcst.com>, Dave and Lynne Creager <Iynniebabe(& ,earthlink.net>, David Zinn <ahhso@aol.com>, "Earl J. Rusnak, Jr." <ERUSNAK�harrisassoc.com>, George Hallenbeck <geor&e@hallenbeck.com>, Helen & Morris Ginsburg <morrisginsburg@mindspring.com , James & Elaine Lunney <JLunneygwealthstratgrogp,com>, Jean Gordon <JMG412@aoI.corn>, Jean Hall <DANDJHALLgaol.com>, Jeff & Adele Stalder <j stalder(2f§f­law.corn>, John & Penny Terhar <iterhargsthmotors.com>, John and Susan Gowen <Jgowenglgi.com>, "John L. Griebling" <ngriebling@comcast.net>, Jorge Conseco <J ecanseco@sbcglobal. net>, Jorge Dunand <gdLtmand �ferrio�nicom>, "Leonard J. & Laura Berlik" < , Luis Harvey <lharvey&nexxuscapital,com>, Manuel Girault <manueI.giraultgavernex.com,mx>, Michael & Valerie Katz <mkatzgmkreg.com>, "Peter M. & Helena M. Leslie" <hgLnyc &aol.com>, Rebeca Jimenez -Campos <rebecaiirnguerraj2Yahoo.corn>, Rene & Aurora Leon <reneleon@erreele.com.mx>, Richard & Sandra Collier <dads4wood(&hotmail.corn>, Robert Trotta <bobI&esort.co.uk>, "Robert W. Geyer" <rwgcyer@sunsetautogroqp.corn>, "Sergio J. and Sara Artnella" <sergio armella@cyvsa.com>, Spencer Swalm <sswal:m9twgservices.co:m>, Steve & Brigid Wilkening <BrigidWilkeningaaol.corn>, Susan Townsend <drsusantownsendggrnail.com>, Arlene Bobrow <asbobrow@yahoo.com>, Bob and Liz Kivland <bilinreilly@yahoo.com>, Brian Barish <eabarish&mail.com>, Curtis and Kris Olson <curtis- olson@comcast.net>, Dennis Scioli <gemvestgyahoo.com>, Donald Ferlic <s0888@aol.corn>, Dunvil Properties LLC <dvilchis@casasarko.com.mx>, Harry Stephenson <hcseyemd@aol.com>, Kevin Murphy <kevin.P.murPhy@comcast.net>, "Lee G. Schulman" <veinsonlinelgyahoo.com>, Lyn Batcheller <batch, joe@gtnail.com>, Manuel Orvananos <maneorvagprodigy.net.mx>, "Marc Lippitt Mr. Scott Shwayder" <mlippittguniqueprop.com>, "Michael S. Barish" <rnbarishgcarnbiar.com>, "Philip L. Bernstein" <i2bemstein@iacobstem.corn> Thank you Alyne, for your comprehensive letter. You address many of my concerns also. We are thrilled about the much needed renovation of the Golf/Nordic Clubhouse. And, I too, am grateful for the decision to keep the zoning out of "general use." Many thanks for hearing us on this. We have owned Unit 20 for 12 years and have enjoyed the quiet feeling of our home away from home as well as the easy access to the bus stop for heading into town to ski and enjoy the festive hustle and bustle of Vail. We have raised 4 kids here and greatly appreciate the neighborhood feeling and especially the slow speed limits on the often slippery winter crossing of Sunburst Drive to the bus stop. The bus is often VERY full already with all the skiers who park in the golf club parking lot and overflow onto the streets. We also use the Nordic Center and ski track often in the winter and always walk along Sunburst to get there. I have also noticed that the summer bike traffic is heavy and increasing already. We are a part of this and use our bikes almost exclusively when we are in town in the summer. I worry that we could have a problem with anything that would further increase the traffic on Sunburst. Certainly, the appeal of the neighborhood would diminish greatly with more cars. I will also add that I have never noticed a problem with errant golf balls at all at our home. I hope that we can somehow avoid the costly litigation process and use that money in other more productive ways. Sincerely, Cynthia Mahaffy Scott and Peter Scott Unit 20 On Mon, Oct 22, 2012 at 8:35 AM, Malia Cox Nobre9 a <malia crossroadsvail.com> wrote: j? Please see the below email from one of the homeowners at the Vail Golfcourse Townhomes. ---------- Forwarded message ---------- From: Alyne Kaplan <awk35692gmail.com> Date: Fri, Oct 19, 2012 at 4:15 PM Subject: Golf Course Renovations To: Malia Cox Nobrega <malia2crossroadsvail.com> Malia Would you please forward the following letter to the appropriate parties. I think some of the facts contained in this letter may not have been addressed in the decision making process regarding the Golf Course Renovations. Thank you I am the owner of Unit 55 at the Vail Golf Course Townhomes. My husband and I have owned our this home in Vail for over 16 years and prior to that owned a condominium in Lionshead. Our property manager has been continually presenting information from all sides on this issue (information from Vail Recreation District, the Town, neighboring owners) and I wanted to take the time to express my opinions regarding the ongoing project plans at the Vail Golf Course area. First, I am thrilled that a long overdue face-lift and improvements are being implemented for the clubhouse and outbuildings for the course. Everyone seems to agree that this is very much needed so we are thankful for these efforts. I am also grateful that the Town and the Vail Recreation District has changed its plans from trying to rezone to general use, this is a great relief. Thank you for listening to these important concerns from the neighboring owners. I disagree with the notion that this venue and location is similar to having a community venue like Donovan Pavilion and Eagle -Vail Pavilion. Both Donovan and Eagle -Vail have open space around them and had no structures or facilities located on the property when the neighboring homeowners bought their homes in the vicinity of these venues. Additionally, there is a much more substantial barrier between these venues and nearby owners compared to our situation at the Vail Golf Course where things are quite dense in comparison. For example, Donovan Pavilion has huge areas of grass lawns, parks etcetera and on the areas that are closest to adjacent private residences, Gore Creek runs between homes and the venue along with mature trees. In Eagle -Vail the nearest properties are Homestake Peak School (formerly Battle Mountain High School), the community golf course, pool and tennis courts. No one lives even close to that venue in comparison. Conversely, at the Vail Golf Course clubhouse area we are very close together in this area and the land that you are working with is substantially smaller. I for one do not feel it was reasonable for people that purchased here to anticipate that such a change was a likelihood. I don't know all the specifics or if the position of the Sunburst owners is 100% accurate but it is my understanding that there was good reason to feel protected by the deed restrictions in place on the parcel in question. It also doesn't make good sense to me to add a venue to this area given the limited land for appropriate facilities for parking. It is too close to neighboring residences that will likely be adversely impacted. Even now there are several times per year that we as neighbors in the area ignore illegal parking along the road for people that are at the clubhouse or the golf course when it is beyond its parking capacity. I am told that you are planning to have approximately 150 events per year at this new venue in addition to what already takes place. The single entry road is a slow moving (15 mile an hour zone that is already a challenge due to the fact that it is shared with the bike path. During the summer there are numerous bikers, including many small children riding to the connecting bike path through the golf course. Bringing more traffic to the situation seems undesirable on several levels. I just don't see how this can turn out well. I believe many if not most of the owners that bought property in this area did so (and at a substantial premium) for the proximity to the Vail core while at the same time having a true "neighborhood" that is quiet and out of the "hustle and bustle" of the main Vail area. It feels a bit like the reasons for our purchase are being jerked out from under us now. I cannot help but wonder if this will negatively impact our property values over time. Yes we want a newer facility to replace the dated facility but we had no idea that the price for that would be to change the character of the neighborhood at the same time. I also wonder if this event venue is taken out of the equation if this lawsuit from the Sunburst owners would also go away. As an avid golfer of the course I feel any changes to the 18th hole will diminish its appeal. I am sure cheaper and less impacting alternatives could be explored to protect from errant balls from the driving range, however, I have played there for many years and have not found there to be an issue. I ask you to consider if you would have pursued this position (given the neighbors concerns) if many of these neighbors were entitled to vote in the elections process locally? Actually I don't remember the proposal approving the transfer of the monies to be used for the improvement of the clubhouse including any type of event venue. Maybe we as owners in this area, other than the Sunburst owners, have not done an adequate job of letting you know how disturbing this is to the other neighbors. If we had better expressed ourselves without relying upon our property manager then you would understand how important this is us as well. It may be wrong to feel as though we are being treated like second class citizens as second homeowners, but I must admit these continued plans have left me with pangs of feeling that this is what I never thought I was "just a second homeowner." I have always felt like a part of this community in all these years of owning in Vail and I want to keep those good feelings. I am hopeful that if we express ourselves more and you understand how so many of us feel that this can get back on track and avoid the nightmare of drawn out litigation. As you are certainly aware, litigation will not only undermine pocketbooks for everyone including the Town, but will also undermine the community spirit in the process. Thank you very much for taking the time to listen to my concerns. I realize that it is not possible to make everyone happy and that you have changed some things based upon expressed concerns, but I do feel that the plan in its current form still seems to be negative for a great deal of people and not just a few. I anxiously await the study on expected revenues from these changes in the report that I have been told is forthcoming from the VIRD and the Town. I have a hard time believing that the revenue is going to be impressive enough to put everyone through this. I feel very strongly that many other neighbors agree with my position so I am asking our property manager to cc the other homeowners in the Vail Golf Course Townhomes on this email to give them an opportunity to if t add their position either in support of your plans or against them as I certainly don't want to speak for everyone. I encourage them to "reply to all" with their opinions on the project and if they support it then they deserve to be heard as well. If those owners wish to send their opinions without everyone else seeing them then they can certainly send it directly themselves. Please other owners, make your opinions known on something that is the biggest effect on our neighborhood in the entire time that I have owned. Although Malia has done a great job at trying to convey how we feel to the Town, it impossible for her to fully express what only we can do individually. Sincerely, Alyne Kaplan Malia Cox Nobreaa Crossroads Realty Ltd mq1iq&crossroqdsvqil.com www.searchvailmls.com 970-476-4300 office 970-977-1041 celtular 970-479-9534 fax Cynthia Y. Scott 303-517-5117 Malia Cox Nobrega Crossroads Realty Ltd maliagcrossroadsvail. com www.searchvailmls.com 970-476-4300 office 970-977-1041 cellular 970-479-9534 fax Bill Gibson From: Lynne Campbell on behalf of CommDev Sent: Wednesday, October 24, 2012 3:33 PM To: Bill Gibson Subject: FW: Golf Course Renovations From: cynthia scott [mailto:scottmahaffyclan@gmaii.com] Sent: Wednesday, October 24, 2012 1:01 PM To: Malia Cox Nobrega Cc: CommDev; Alberto Abed; Alexander Bracken; Enrique R Miranda Paz; Eric Balzer; James F. Tiampo; Jose Lanzagorta; Juan M Garcia; Marvin Hein; Michael Griffinger; Waldo F. Geiger; Abbey & Alyne Kaplan; Bernard Minkow; Bob Rule; Brooks and Linda Zug; Dave and Lynne Creager; David Zinn; Earl J. Rusnak, Jr.; George Hallenbeck; Helen & Morris Ginsburg; James & Elaine Lunney; lean Gordon; Jean Hall; Jeff & Adele Stalder; John & Penny Terhar; John and Susan Gowen; John L. Griebling; Jorge Conseco; Jorge Dunand; Leonard I & Laura Berlik; Luis Harvey; Manuel Girault; Michael & Valerie Katz; Peter M. & Helena M. Leslie; Rebeca Jimenez -Campos; Rene & Aurora Leon; Richard & Sandra Collier; Robert Trotta; Robert W. Geyer; Sergio I and Sara Armella; Spencer Swalm; Steve & Brigid Wilkening; Susan Townsend; Arlene Bobrow; Bob and Liz Kivland; Brian Barish; Curtis and Kris Olson; Dennis Scioli; Donald Ferlic; Dunvil Properties LLC; Harry Stephenson; Kevin Murphy; Lee G. Schulman; Lyn Batcheller; Manuel Orvananos; Marc Lippitt Mr. Scott Shwayder; Michael S. Barish; Philip L. Bernstein Subject: Re: Golf Course Renovations Thank you Alyne, for your comprehensive letter. You address many of my concerns also. We are thrilled about the much needed renovation of the Golf/Nordic Clubhouse. And, I too, am grateful for the decision to keep the zoning out of "general use." Many thanks for hearing us on this. We have owned Unit 20 for 12 years and have enjoyed the quiet feeling of our home away from home as well as the easy access to the bus stop for heading into town to ski and enjoy the festive hustle and bustle of Vail. We have raised 4 kids here and greatly appreciate the neighborhood feeling and especially the slow speed limits on the often slippery winter crossing of Sunburst Drive to the bus stop. The bus is often VERY full already with all the skiers who park in the golf club parking lot and overflow onto the streets. We also use the Nordic Center and ski track often in the winter and always walk along Sunburst to get there. I have also noticed that the summer bike traffic is heavy and increasing already. We are a part of this and use our bikes almost exclusively when we are in town in the summer. I worry that we could have a problem with anything that would further increase the traffic on Sunburst. Certainly, the appeal of the neighborhood would diminish greatly with more cars. I will also add that I have never noticed a problem with errant golf balls at all at our home. I hope that we can somehow avoid the costly litigation process and use that money in other more productive ways. Thank you for listening! Sincerely, Cynthia Mahaffy Scott and Peter Scott Unit 20 On Mon, Oct 22, 2012 at 8:35 AM, Malia Cox Nobrega <maliaa,.crossroadsvail.com> wrote: Please see the below email from one of the homeowners at the Vail Golfcourse Townhomes. ---------- Forwarded message ---------- From: Alyne Kaplan <awk3569ggmail.com> Date: Fri, Oct 19, 2012 at 4:15 PM Subject: Golf Course Renovations To: Malia Cox Nobrega <maliagcrossroadsvail.com> A F W Would you please forward the following letter to the appropriate parties. I think some of the facts contained in this letter may not have been addressed in the decision making process regarding the Golf Course Renovations. Thank you I am the owner of Unit 55 at the Vail Golf Course Townhomes. My husband and I have owned our this home in Vail for over 16 years and prior to that owned a condominium in Lionshead. Our property manager has been continually presenting information from all sides on this issue (information from Vail Recreation District, the Town, neighboring owners) and I wanted to take the time to express my opinions regarding the ongoing project plans at the Vail Golf Course area. First, I am thrilled that a long overdue face-lift and improvements are being implemented for the clubhouse and outbuildings for the course. Everyone seems to agree that this is very much needed so we are thankful for these efforts. I am also grateful that the Town and the Vail Recreation District has changed its plans from trying to rezone to general use, this is a great relief. Thank you for listening to these important concerns from the neighboring owners. I disagree with the notion that this venue and location is similar to having a community venue like Donovan Pavilion and Eagle -Vail Pavilion. Both Donovan and Eagle -Vail have open space around them and had no structures or facilities located on the property when the neighboring homeowners bought their homes in the vicinity of these venues. Additionally, there is a much more substantial barrier between these venues and nearby owners compared to our situation at the Vail Golf Course where things are quite dense in comparison. For example, Donovan Pavilion has huge areas of grass lawns, parks etcetera and on the areas that are closest to adjacent private residences, Gore Creek runs between homes and the venue along with mature trees. In Eagle -Vail the nearest properties are Homestake Peak School (formerly Baffle Mountain High School), the community golf course, pool and tennis courts. No one lives even close to that venue in comparison. Conversely, at the Vail Golf Course clubhouse area we are very close together in this area and the land that you are working with is substantially smaller. I for one do not feel it was reasonable for people that purchased here to anticipate that such a change was a likelihood. I don't know all the specifics or if the position of the Sunburst owners is 100% accurate but it is my understanding that there was good reason to feel protected by the deed restrictions in place on the parcel in question. It also doesn't make good sense to me to add a venue to this area given the limited land for appropriate facilities for parking. It is too close to neighboring residences that will likely be adversely impacted. Even now there are several times per year that we as neighbors in the area ignore illegal parking along the road for people that are at the clubhouse or the golf course when it is beyond its parking capacity. I am told that you are planning to have approximately 150 events per year at this new venue in addition to what already takes place. The single entry road is a slow moving (15 mile an hour zone that is already a challenge due to the fact that it is shared with the bike path. During the summer there are numerous bikers, including many small children riding to the connecting bike path through the golf course. Bringing more traffic to the situation seems undesirable on several levels. I just don't see how this can turn out well. I believe many if not most of the owners that bought property in this area did so (and at a substantial premium) for the proximity to the Vail core while at the same time having a true "neighborhood" that is quiet and out of the "hustle and bustle" of the main Vail area. It feels a bit like the reasons for our purchase are being jerked out from under us now. I cannot help but wonder if this will negatively impact our property values over time. Yes we want a newer facility to replace the dated facility but we had no idea that the price for that would be to change the character of the neighborhood at the same time. I also wonder if this event venue is taken out of the equation if this lawsuit from the Sunburst owners would also go away. As an avid golfer of the course I feel any changes to the 18th hole will diminish its appeal. I am sure cheaper and less impacting alternatives could be explored to protect from errant balls from the driving range, however, I have played there for many years and have not found there to be an issue. I ask you to consider if you would have pursued this position (given the neighbors concerns) if many of these neighbors were entitled to vote in the elections process locally? Actually I don't remember the proposal approving the transfer of the monies to be used for the improvement of the clubhouse including any type of event venue. Maybe we as owners in this area, other than the Sunburst owners, have not done an adequate job of letting you know how disturbing this is to the other neighbors. If we had better expressed ourselves without relying upon our property manager then you would understand how important this is us as well. It may be wrong to feel as though we are being treated like second class citizens as second homeowners, but I must admit these continued plans have left me with pangs of feeling that this is what I never thought I was "just a second homeowner." I have always felt like a part of this community in all these years of owning in Vail and I want to keep those good feelings. I am hopeful that if we express ourselves more and you understand how so many of us feel that this can get back on track and avoid the nightmare of drawn out litigation. As you are certainly aware, litigation will not only undermine pocketbooks for everyone including the Town, but will also undermine the community spirit in the process. Thank you very much for taking the time to listen to my concerns. I realize that it is not possible to make everyone happy and that you have changed some things based upon expressed concerns, but I do feel that the plan in its current form still seems to be negative for a great deal of people and not just a few. I anxiously await the study on expected revenues from these changes in the report that I have been told is forthcoming from the VIRD and the Town. I have a hard time believing that the revenue is going to be impressive enough to put everyone through this. I feel very strongly that many other neighbors agree with my position so I am asking our property manager to cc the other homeowners in the Vail Golf Course Townhomes on this email to give them an opportunity to if t add their position either in support of your plans or against them as I certainly don't want to speak for everyone. I encourage them to "reply to all" with their opinions on the project and if they support it then they deserve to be heard as well. If those owners wish to send their opinions without everyone else seeing them then they can certainly send it directly themselves. Please other owners, make your opinions known on something that is the biggest effect on our neighborhood in the entire time that I have owned. Although Malia has done a great job at trying to convey how we feel to the Town, it impossible for her to fully express what only we can do individually. ZM3= Madla Cox Noh-cp Crossroads Realty Ltd maliagcrossroadsvail.com www.searchvailmls.com 970-476-4300 office 970-977-1041 cellular 970-479-9534 fax Cynthia Y. Scott 303-517-5117 Bill Gibson From: David Rhoades on behalf of CommDev Sent: Monday, October 22, 2012 3:37 PM To: Bill Gibson Subject: FW: Golf Course Renovations From: Malia Cox Nobrega[mailto:malia@crossroadsvail.com] Sent: Monday, October 22, 2012 2:25 PM To: CommDev; Council Dist List Cc: Enrique R Miranda Paz Subject: Fwd: Golf Course Renovations Please see the below email from Enrique Miranda from Vail Golfcourse Townhome Unit 19. ---------- Forwarded message ---------- From: Enrique R Miranda Paz <emiranda2miranda.com.mx> Date: Mon, Oct 22, 2012 at 12:29 PM Subject: Re: Golf Course Renovations To: Eric Balzer <Eric.Balzer2ramtron.com> Cc: Michael Katz <mkatzgmkreg com>, "malia m,crossroadsvail.com" <maliang,crossroadsvail.com>, "commdev@a,,vailgov.com"<commdevgvail o�>, "flymex0427522aol.com" <flymex042752gaol.com>, "alexander.brackenncusys.edu" <alexander.bracken@ays.edu>, "scottmahaffyclan@.izmail.com" <scottmahaffyclan(a,gmail.com>, "jtiampo2mbal987.hbs.edu" <'t� iampo2mba1987.hbs.edu>, "jose.lanza orta e,avemex.com.mx"<jose.lanzagorta@avemex.com.mx>, "aguevedo e notaria55.com" <aguevedo2notaria55.com>, "marvin.c.hein2gmail.com" <marvin.c.heinna,gmail.com>, " rg iffinger2gibbonslaw.com" < rg iffingerAgibbonslaw.com>, "wallygeiger(aJ)prodigyy net" <wallygeiger2prodigy.net>, "awk35692amail.com" <awk3569@gmail.com>, "bminkow2mac.com" <bminkow(a,mac.com>, "bobrule2hotmail.com" <bobrule(a hotmail.com>, "bzug(2harbourvest.com" <bzug2harbourvest.com>, "lynniebabe c2carthlink.net" <lynniebabe(2earthlink.net>, "ahhso °,aol.com" <ahhso(a)aol.com>, "ERUSNAK2harrisassoc.com" <ERUSNAK2harrisassoc.com>, "george2hallenbeck.com" <george2hallenbeck.com>, "morris ing sburg-(a,mindspring.com" <morrisginsburg2mindspring com>,"JLunneyna,wealthstratgroup.com" <JLunney2wealthstrat roup.com>, "JMG412Aa,aol.com" <JMG4122aol.com>, "DANDJHALL(a,aol.com" <DANDJHALL(2aol.com>, "i stalder ,fsf-law.com" <j stalder2fsf-law.com>, "jterhar2sthmotors.com" <jterhar cr sthmotors.com>, "j o (a l ig com" <j og wen ail i.com>, "ngriebling@a,comcast.net" <n rig ebling_(a,comcast.net>, "iecanseco(g,sbcglobal.net" <jecanseco@sbcglobal.net>, %dunand(2ferrioni.com" <gdunand(2ferrioni.com>, "1'b� 59(&verizon.net" <b592verizon.net>, "lharvey(a)nexxuscapital.com" <lharveyAnexxuscapital.com>, "manuel. irg cult(a,avemex.com.mx" <manueI.girault@avemex.com.mx> We owns unit 19 at The Golf Course and we agree with the below mails. Mirathi SA de CV Sent from my iPhone On 22/10/2012, at 11:49, Eric Balzer <Eric.Balzer a RAMTRON.com> wrote: We have owned Unit #25 for 8 years. We bought it because it was more of a neighborhood community and out of the hustle and bustle of Vail proper. It certainly seems that, with 150 events, this will no longer be a somewhat quiet neighborhood. Further, the summer brings a terrific number of bikers utilizing the access to the bike trail, and events will likely raise the opportunity for a bike / car accident. This doesn't make sense, or continue the atmosphere that we have on Sunburst Lane, I agree with the emails below, please reconsider. From: Michael Katz [maiIto:mkatz0mkreQ.com] Sent: Monday, October 22, 2012 8:59 AM To: malia@crossroadsvaii.com; commdev@vailgov.com Cc: flymex042752@aol.com; a lexa nder. bracken Ocusys.ed u; scottmahaffyclanogmaii.com; emiranda0miranda.com.mx; Eric Balzer; jtiampo(d)mba1987.hbs.edu; joselanzaqorta0avemex.com.mx; aquevedoOnotaria55.com; ma ryin.c. hein 0)q mail. com; griffincier(ftibbonslaw.com; wall ei er rodigy.net; awk3569@cimail.com; bminkow0mac.corn; bobrule@hotmaii.com; bzuci@harbourvest.com; lynniebabe@earthlink.n ; ahhso@aol.com; ERUSNAKOharrisassoc.com; george0hallenbeck.com; morrisainsburq@mindspring.com; 31-unney(&wealthstrataroup.com; JMG4120aol.com; DANDIHALL(aaol.com; j stalder@fsf-law.com; jterharc&sthmotors.com, jgowenOlgi.com; ngrieblinq@comcast.net; iecanseco@sbcqlobal.ne ; gdunand0ferrioni.com; Ijb59(&verizon.net; lharvgy0nexxuscapital.com; manueI.qirauIt0avernex.corn.rnx Subject: Re: Fwd: Golf Course Renovations Alyne. Thank you for your very thoughtful and comprehensive analysis. Simply put we agree. We have owned Unit #46 for nearly 20 years and are prepared to support any reasonable measure to best insure the continued quality of life in our town home community. llimm•-IN-A From: Malia Cox Nobrega [mailto:malia(§)crossroadsvail.com] Sent: Monday, October 22, 2012 09:35 AM Central Standard Time To: commdev@vailgov.com <commdev@vailgov.com> Cc: Alberto Abed <fIymex042752aaoI.com>; Alexander Bracken <a lexa nder. bracken @cu!iys.ed u >; Cynthia Scott <scottmahaffycIan(ftmaiIcom>; Enrique R Miranda Paz <emiranda@)miranda,commx>; Eric Balzer <eric.baIzer0ramtron.com>; James F. Tiampo <jtiampoCd)mba1987.hbs.edu>; lose Lanzagorta <jose.lanzagortaaavemex.com.mx>; Juan M Garcia <aquevedo0notaria55.com>; Marvin Hein <marvin.c.hein0gmail.com>; Michael Griffinger <qriffinqer(@qIbbonsIaw.com>; Waldo F. Geiger <wallygeiger(a) prodigy. net>; Abbey & Alyne Kaplan <awk3569(aqmaiI.com>; Bernard Minkow <bminkow0mac.com>; Bob Rule <bobrule(cbhotmaiI.com>; Brooks and Linda Zug <bz:ug@harbourvest.com>; Dave and Lynne Creager <lynniebabe(cbearthl1nk.net>; David Zinn <ahhsoOaol.com>; Earl J. Rusnak, Jr. <ERUSNAK0i)harrisassoc.corn>; George Hallenbeck <qeorqeCd)haIIenbeck.com>; Helen & Morris Ginsburg <morrisciinsburg(cbmindspring.com>; James & Elaine Lunney <JLunney0wealthstratciroup.com>; Jean Gordon <JMG412@aol.com>; Jean Hall <DAN DJHALL(&aol.com >; Jeff & Adele Stalder <J sta1der00f:sf-Iaw.com>; John & Penny Terhar <jterhar0i)sthmotors.com>; John and Susan Gowen <Jgowen(d)lqi.corn>; John L. Griebling <nqriebling0comcast.net>; Jorge Conseco <jecanseco(cbsbcqlobal.n >; Jorge Dunand <qdunand0ferrionl.com>; Leonard I & Laura Berlik <Ijb59@verizon.net>; Luis Harvey <lhanLey0nexxuscapital.com>; Manuel Girault <manuel.ciiraultcd)avemex.com.mx>; Michael Katz; Peter M. & Helena M. Leslie <hQlnyc@)aol.com>; Rebeca Jimenez -Campos <rebecajimquerra0yahoo.com>; Rene& Aurora Leon < reneleon0erreelecommx>; Richard &Sandra Collier <dads4woodCd)hotmail.com>; Robert Trotta <bobOresort.co.uk>; Robert W. Geyer <wAgyer(a)sunsetautogroup&om>,; cbcyysa.com>; Spencer Sergio I and Sara Armella <sergio armellaC Swaim <sswalmOtwaservices.com>; Steve & Brigid Wilkening <BriClidWilkeninC0aol.com>; Susan Townsend <drsusantownsend(6qmail.com>; Arlene Bobrow <asbob.row@)yahoo.com>; Bob and Liz Kivland <bilinreilly@yahoo.com>; Brian Barish <eabarish0qmail.com>; Curtis and Kris Olson <curtis- olson0comcast.net>; Dennis Scioli <qemvest0yahoo.com>; Donald Ferlic <sf88882aol.com>; Dunvil Properties LLC <dvilchis0casasarko.com.rnp; Harry Stephenson <hcsgyemd@aol.com>; Kevin Murphy < kevin.p.murphy0comcast. net>; Lee G. Schulman <veinsonlinel(dahoo.com>; Lyn Batcheller <batch. Ioe0q ma il.com >; Manuel Orvananos <maneorva0prodigy.net.mx>; Marc Lippitt Mr. Scott Shwayder <mlippitt(cIunlqueprop.com>; Michael S. Barish <mbarish@camblar.com>; Philip L. Bernstein <pbernstein0lacobstern.com> Subject: Fwd: Golf Course Renovations Please see the below email from one of the homeowners at the Vail Golfcourse Townhomes. ---------- Forwarded message ---------- From: Allyne Kaplan <awk3569J& mail.com> Date: Fri, Oct 19, 2012 at 4:15 PM Subject: Golf Course Renovations To: Malia Cox Nobrega <maliagerossroadsvail.com> Malia Would you please forward the following letter to the appropriate parties. I think some of the facts contained in this letter may not have been addressed in the decision making process regarding the Golf Course Renovations, I am the owner of Unit 55 at the Vail Golf Course Townhomes. My husband and I have owned our this home in Vail for over 16 years and prior to that owned a condominium in Lionshead, Our property manager has been continually presenting information from all sides on this issue (information from Vail Recreation District, the Town, neighboring owners) and I wanted to take the time to express my opinions regarding the ongoing project plans at the Vail Golf Course area. First, I am thrilled that along overdue face-lift and improvements are being implemented for the clubhouse and outbuildings for the course. Everyone seems to agree that this is very much needed so we are thankful for these efforts. I am also grateful that the Town and the Vail Recreation District has changed its plans from trying to rezone to general use, this is a great relief. Thank you for listening to these important concerns from the neighboring owners. I disagree with the notion that this venue and location is similar to having a community venue like Donovan Pavilion and Eagle -Vail Pavilion. Both Donovan and Eagle -Vail have open space around them and had no structures or facilities located on the property when the neighboring homeowners bought their homes in the vicinity of these venues. Additionally, there is a much more substantial barrier between these venues and nearby owners compared to our situation at the Vail Golf Course where things are quite dense in comparison. For example, Donovan Pavilion has huge areas of grass lawns, parks etcetera and on the areas that are closest to adjacent private residences, Gore Creek runs between homes and the venue along with mature trees. In Eagle -Vail the nearest properties are Homestake Peak School (formerly Battle Mountain High School), the community golf course, pool and tennis courts. No one lives even close to that venue in comparison. Conversely, at the Vail Golf Course clubhouse area we are very close together in this area and the land that you are working with is substantially smaller. I for one do not feel it was reasonable for people that purchased here to anticipate that such a change was a likelihood. I don't know all the specifics or if the position of the Sunburst owners is 100% accurate but it is my understanding that there was good reason to feel protected by the deed restrictions in place on the parcel in question. It also doesn't make good sense to me to add a venue to this area given the limited land for appropriate facilities for parking, It is too close to neighboring residences that will likely be adversely impacted. Even now there are several times per year that we as neighbors in the area ignore illegal parking along the road for people that are at the clubhouse or the golf course when it is beyond its parking capacity. I am told that you are planning to have approximately 150 events per year at this new venue in addition to what already takes place. The single entry road is a slow moving (15 mile an hour zone that is already a challenge due to the fact that it is shared with the bike path. During the summer there are numerous bikers, including many small children riding to the connecting bike path through the golf course. Bringing more traffic to the situation seems undesirable on several levels. I just don't see how this can turn out well. I believe many if not most of the owners that bought property in this area did so (and at a substantial premium) for the proximity to the Vail core while at the same time having a true "neighborhood" that is quiet and out of the "hustle and bustle" of the main Vail area. It feels a bit like the reasons for our purchase are being jerked out from under us now. I cannot help but wonder if this will negatively impact our property values over time. Yes we want a newer facility to replace the dated facility but we had no idea that the price for that would be to change the character of the neighborhood at the same time. I also wonder if this event venue is taken out of the equation if this lawsuit from the Sunburst owners would also go away. As an avid golfer of the course I feel any changes to the 18th hole will diminish its appeal. I am sure cheaper and less impacting alternatives could be explored to protect from errant balls from the driving range, however, I have played there for many years and have not found there to be an issue. I ask you to consider if you would have pursued this position (given the neighbors concerns) if many of these neighbors were entitled to vote in the elections process locally? Actually I don't remember the proposal approving the transfer of the monies to be used for the improvement of the clubhouse including any type of event venue. Maybe we as owners in this area, other than the Sunburst owners, have not done an adequate job of letting you know how disturbing this is to the other neighbors. If we had better expressed ourselves without relying upon our property manager then you would understand how important this is us as well. It may be wrong to feel as though we are being treated like second class citizens as second homeowners, but I must admit these continued plans have left me with pangs of feeling that this is what I never thought I was "just a second homeowner." I have always felt like a part of this community in all these years of owning in Vail and I want to keep those good feelings. I am hopeful that if we express ourselves more and you understand how so many of us feel that this can get back on track and avoid the nightmare of drawn out litigation. As you are certainly aware, litigation will not only undermine pocketbooks for everyone including the Town, but will also undermine the community spirit in the process. Thank you very much for taking the time to listen to my concerns. I realize that it is not possible to make everyone happy and that you have changed some things based upon expressed concerns, but I do feel that the plan in its current form still seems to be negative for a great deal of people and not just a few. I anxiously await the study on expected revenues from these changes in the report that I have been told is forthcoming from the VRID and the Town. I have a hard time believing that the revenue is going to be impressive enough to put everyone through this. I feel very strongly that many other neighbors agree with my position so I am asking our property manager to cc the other homeowners in the Vail Golf Course Townhomes on this email to give them an opportunity to if t add their position either in support of your plans or against them as I certainly don't want to speak for everyone. I encourage them to "reply to all" with their opinions on the project and if they support it then they deserve to be heard as well, If those owners wish to send their opinions without everyone else seeing them then they can certainly send it directly themselves. Please other owners, make your opinions known on something that is the biggest effect on our neighborhood in the entire time that I have owned. Although Malia has done a great job at trying to convey how we feel to the Town, it impossible for her to fully express what only we can do individually. Sincerely, WME=0 Malia Cox Nobrega rims. www.searchvailmls.com 970-977-1041 cellular 970-479-9534 fax Malia Cox Nobrega Crossroads Realty Ltd maliagcrossroadsvail.com www.searchvailmls.com 970-476-4300 office 970-977-1041 cellular 970-479-9534 fax Bill Gibson From: David Rhoades on behalf of CommDev Sent: Monday, October 22, 2012 3:37 PM To: Bill Gibson Subject: FW: Golf Course Renovations From: Malia Cox Nobrega [mailto:malia@crossroadsvail.com] Sent: Monday, October 22, 2012 2:26 PM To: CommDev; Council Dist List Cc: Enrique R Miranda Paz Subject: Fwd: Golf Course Renovations Please see the below email from Enrique Miranda from Vail Golfcourse Townhome Unit 19. ---------- Forwarded message ---------- From: Enrique R Miranda Paz <emiranda2miranda.com.mx> Date: Mon, Oct 22, 2012 at 12:29 PM Subject: Re: Golf Course Renovations To: Eric Balzer <Eric. Balzer2ramtron. com> Cc: Michael Katz <mkatz@mkreg com>, "malia@crossroadsvail.com" <malia e,crossroadsvail.com>, "commdevgvailgov.com"<commdev2vail ov�com>, "flymex042752naol.com" <flymex042752&aol.com>, "alexander.bracken&cusys.edu" <alexandenbracken cnr,cusys.edu>, "scottmahaffyclangjzmail.com" <scottmahaffyclanggmail.com>, "jtiampokmbal987.hbs.edu" <jtiampo@mbal987.hbs.edu>, "Jose.lanzagorta@,avemex.com.mx"<jose.lanzagorta(2avemex.com.mx>, "aguevedona,notaria55.com" <4guevedonnotaria55.com>, "marvin.c.heinggmail.com" <marvin.c.heinkgmail.com>, "rg iff n er @gibbonslaw.com" < rg iffinger@gibbonslaw.com>, "wallygeigerna,prodig} net" <wallygeier kprodigy.net>, "awk3569@gmail.com" <awk3569ngmail.com>, "bminkowgmac.com" <bminkowkmac.com>, "bobruleng,hotmail.com" <bobruleghotmail.com>, "bzug_gharbourvest.com" <bzug@a,harbourvest.com>, "lynniebabegearthlink.net" <lynniebabenearthlink.net>, "ahhso °,aol.com" <ahhso(&aol.com>, "ERUSNAK@harrisassoc.com" <ERUSNAK@a,harrisassoc.com>, "georgeghallenbeck.com" <george i�hallenbeck.com>, "morris insburg-kmindspring com" <morris insburggmindspring com>, "JLunneygwealthstratgroup.com"<JLunney@,wealthstratgroup.com>, "JMG412(2aol.com" <JMG412gaol.com>, "DANDJHALLnaol.com" <DANDJHALLgaol.com>, I staldergfsf-law.com" <jstalder n,fsf-law.com>, "jterhargsthmotors.com" <jterhare,sthmotors.com>, "j owen 1 ig com" <j owen@l ig com>, "n rid ebling@a,comcast.net" <ngriebling_gcomcast.net>, Iecansecoka sbcglobal.net" <j ecansecogsbcglobal. net>, "gdunandgferrioni.com" <gdunandgferrioni.com>, "0592verizon.net" <1ib59Averizon.net>, "lharveyknexxuscapital.com" <lharvey_((a�nexxuscapital.com>, "manuel. iraultkn,avemex.com.mx" <manuel. irg ault@avemex.com.mx> We owns unit 19 at The Golf Course and we agree with the below mails. Mirathi SA de CV Sent from my iPhone On 22/10/2012, at 11:49, Eric Balzer <Eric. BalzergRAMTRON. com> wrote: We have owned Unit #25 for 8 years. We bought it because it was more of a neighborhood community and out of the hustle and bustle of Vail proper. It certainly seems that, with 150 events, this will no longer be a somewhat quiet neighborhood. Further, the summer brings a terrific number of bikers utilizing the access to the bike trail, and events will likely raise the opportunity for a bike / car accident. This doesn't make sense, or continue the atmosphere that we have on Sunburst Lane. I agree with the emails below, please reconsider. From: Michael Katz [mailto:mkatz(&mkreg.com Sent: Monday, October 22, 2012 8:59 AM To: maliadcrossroadsvaii.com; commdey0vailgov.com Cc: flymex042752@aol.com: alexa rider. bracken 0)cusys.ed u; scottmahaffyclan (�,hclmail.com; emiranda@miranda.com.mx; Eric Balzer; jtiampo(cbmba1987,hbs.edu; lose. lanzagorta@avemex.com.mx, aguevedo(dnotaria55.com; marvin.c.heinagmaii.com; griffinger(a)qibbonslaw.com; wallygeigerft—prodigy.n ; awk3569@gmail.com; bminkow(?bmac.com; bobruleohotmail.com; bzug0harbourvest.com; lynniebabe0earthlink.ne ; ahhso(a-)aol.com; ERUSNAK@ arrisassoc.com. georcie(a)hallenbeck.com; morrisginsburgamindspring.com; 31-uringy0wealthstratgroup.com; JMG412(o)aol.com; DANDJHALL(aaol.com; j stalclerOfsf-law.com; jterhar(s'b-sthmotors.com, jqowenOlgi.com; ng riebling0comcast. net; jecansecoasbolobal.n ; gdunand(&- ferrioni.com, Ijb59(&verizon.ne ; lharvey@)nexxuscapital.com; manueI.cjirauItC&avemex.com.mx Subject: Re: Fwd: Golf Course Renovations Alyne, Thank you for your very thoughtful and comprehensive analysis. Simply put we agree. We have owned Unit #46 for nearly 20 years and are prepared to support any reasonable measure to best insure the continued quality of life in our town home community. Michael and Valerie Katz From: Malia Cox Nobrega [mailto:maliaCo)crossroadsvail.com] Sent: Monday, October 22, 2012 09:35 AM Central Standard Time To: corrimclev0vailgov.com <commdev0vaiIqov.com> Cc: Alberto Abed <fIymex042752aaol.com>; Alexander Bracken <aIexander.bracken0cuUs.edu>; Cynthia Scott <scottmahaffycIan@gmaiLcom>; Enrique R Miranda Paz <emiranda0mirancla.com.mx>; Eric Balzer <eric.balzer(a ramtron.com>; James F. Tiampo <jtiampo(&- mba1987.hbs.edu>: Jose Lanzagorta <jose.lanzagorta�avemex.com.mx>; Juan M Garcia <aquevedo0notaria55.com>; Marvin Hein <marvin.c.hein0QmaiI.com>; Michael Griffinger <Qr1ffinger0gibbonsIaw.com>; Waldo F. Geiger <wallygeiger0procligy.n >; Abbey & Alyne Kaplan <awk3569(0)-Qmail.com>; Bernard Minkow <bminkow0mac.com>; Bob Rule <bobrule0hotmail.com>; Brooks and Linda Zug <bzug(d)harbourvest.com>; Dave and Lynne Creager <Iynniebabe(a)earthlink. net>; David Zinn <ahhso(a)aol.com>; Earl J. Rusnak, Jr. <ERUSNAK0harrisassoc.com>; George Hallenbeck <georqe@haIIenbeck.com>; Helen & Morris Ginsburg <morrisciinsburg(a)mindsRring.com>; James & Elaine Lunney <JLunney0weaIthstratgroup.com>; Jean Gordon <.IMG412(cbaol.com>; Jean Hall <DANDJHALLOaol.com>; Jeff & Adele Staider <j staiderafsf-law.com>; John & Penny Terhar <jterhar0sthmotors.com>; John and Susan Gowen <iqowen0)Ig1.com>; John L. Griebling < nq riebling(-acomcast. net>; Jorge Conseco <jecanseco(&sbcglobal.ne >; Jorge Dunand <gdunand@)ferrioni.com>; Leonard I & Laura Berlik <ljb590verizon.net>; Luis Harvey <Iharvey@)nexxuscapital.com>; Manuel Girault <manuel.qirault@avemex.com.mx>; Michael Katz; Peter M. & Helena M. Leslie <hglnycOaol.com>; Rebeca Jimenez -Campos <rebecajimCluerra0yahoo.com>; Rene & Aurora Leon <reneleon0erreele.com.mx>; Richard & Sandra Collier <dads4wood0hotmail.com>; Robert Trotta <bob(_aresort.co.uk>; Robert W. Geyer <rwggyer0sunsetautogroup.com>: Sergio I and Sara Armella <sergio armella(&QNsa.com>; Spencer Swaim <sswaImC&twgservices.com>; Steve & Brigid Wilkening <Brig idWilkeninqOaol.com >; Susan Townsend <drsusantownsendOgmail.com>; Arlene Bobrow <asbobrow0yahoo.com>; Bob and Liz Kivland <bilinreilly0yahoo.com>; Brian Barish <eabarish@bgmaiI.com>; Curtis and Kris Olson <curtis- olson(dcomcast.ne >; Dennis Scioli <-qemvest@yahoo.com>; Donald Ferlic <sf88880aol.com>; Dunvil Properties LLC <dvilchis@)casasarko.com.mx>; Harry Stephenson <hcseyemd@aol.com>; Kevin Murphy < kevin.p.murphyacomcast. net>; Lee G. Schulman <veinsonline1@)yahoo.com>; Lyn Batcheller <batchJoe0QmaiI.com>; Manuel Orvananos < maneorva0procligy. net. mx >; Marc Lippitt Mr. Scott Shwayder <mlippitt0un!queprop.com>; Michael S. Barish <mbarish@)cambiar.com>; Philip L. Bernstein <pbernstein0jacobstern.com> Subject: Fwd: Golf Course Renovations Please see the below email from one of the homeowners at the Vail Golfcourse Townhomes. ---------- Forwarded message ---------- From: Alyne Kaplan <awk3569@,gmaiI.com> Date: Fri, Oct 19, 2012 at 4:15 PM Subject: Golf Course Renovations To: Malia Cox Nobrega <malia@crossroadsvail.com> Malia Would you please forward the following letter to the appropriate parties. I think some of the facts contained in this letter may not have been addressed in the decision making process regarding the Golf Course Renovations. Thank you I am the owner of Unit 55 at the Vail Golf Course Townhomes. My husband and I have owned our this home in Vail for over 16 years and prior to that owned a condominium in Lionshead, Our property manager has been continually presenting information from all sides on this issue (information from Vail Recreation District, the Town, neighboring owners) and I wanted to take the time to express my opinions regarding the ongoing project plans at the Vail Golf Course area. First, I am thrilled that a long overdue face-lift and improvements are being implemented for the clubhouse and outbuildings for the course. Everyone seems to agree that this is very much needed so we are thankful for these efforts. I am also grateful that the Town and the Vail Recreation District has changed its plans from trying to rezone to general use, this is a great relief. Thank you for listening to these important concerns from the neighboring owners. I disagree with the notion that this venue and location is similar to having a community venue like Donovan Pavilion and Eagle -Vail Pavilion. Both Donovan and Eagle -Vail have open space around them and had no structures or facilities located on the property when the neighboring homeowners bought their homes in the vicinity of these venues. Additionally, there is a much more substantial barrier between these venues and nearby owners compared to our situation at the Vail Golf Course where things are quite dense in comparison. For example, Donovan Pavilion has huge areas of grass lawns, parks etcetera and on the areas that are closest to adjacent private residences, Gore Creek runs between homes and the venue along with mature trees. In Eagle -Vail the nearest properties are Homestake Peak School (formerly Battle Mountain High School), the community golf course, pool and tennis courts. No one lives even close to that venue in comparison. Conversely, at the Vail Golf Course clubhouse area we are very close together in this area and the land that you are working with is substantially smaller. I for one do not feel it was reasonable for people that purchased here to anticipate that such a change was a likelihood. I don't know all the specifics or if the position of the Sunburst owners is 100% accurate but it is my understanding that there was good reason to feel protected by the deed restrictions in place on the parcel in question. It also doesn't make good sense to me to add a venue to this area given the limited land for appropriate facilities for parking, It is too close to neighboring residences that will likely be adversely impacted. Even now there are several times per year that we as neighbors in the area ignore illegal parking along the road for people that are at the clubhouse or the golf course when it is beyond its parking capacity. I am told that you are planning to have approximately 150 events per year at this new venue in addition to what already takes place. The single entry road is a slow moving (15 mile an hour zone that is already a challenge due to the fact that it is shared with the bike path. During the summer there are numerous bikers, including many small children riding to the connecting bike path through the golf course. Bringing more traffic to the situation seems undesirable on several levels. I just don't see how this can turn out well. I believe many if not most of the owners that bought property in this area did so (and at a substantial premium) for the proximity to the Vail core while at the same time having a true "neighborhood" that is quiet and out of the "hustle and bustle" of the main Vail area. It feels a bit like the reasons for our purchase are being jerked out from under us now. I cannot help but wonder if this will negatively impact our property values over time, Yes we want a newer facility to replace the dated facility but we had no idea that the price for that would be to change the character of the neighborhood at the same time. I also wonder if this event venue is taken out of the equation if this lawsuit from the Sunburst owners would also go away. As an avid golfer of the course I feel any changes to the 18th hole will diminish its appeal. I am sure cheaper and less impacting alternatives could be explored to protect from errant balls from the driving range, however, I have played there for many years and have not found there to be an issue. I ask you to consider if you would have pursued this position (given the neighbors concerns) if many of these neighbors were entitled to vote in the elections process locally? Actually I don't remember the proposal approving the transfer of the monies to be used for the improvement of the clubhouse including any type of event venue. Maybe we as owners in this area, other than the Sunburst owners, have not done an adequate job of letting you know how disturbing this is to the other neighbors. If we had better expressed ourselves without relying upon our property manager then you would understand how important this is us as well. It may be wrong to feel as though we are being treated like second class citizens as second homeowners, but I must admit these continued plans have left me with pangs of feeling that this is what I never thought I was "just a second homeowner." I have always felt like a part of this community in all these years of owning in Vail and I want to keep those good feelings. I am hopeful that if we express ourselves more and you understand how so many of us feel that this can get back on track and avoid the nightmare of drawn out litigation. As you are certainly aware, litigation will not only undermine pocketbooks for everyone including the Town, but will also undermine the community spirit in the process. Thank you very much for taking the time to listen to my concerns. I realize that it is not possible to make everyone happy and that you have changed some things based upon expressed concerns, but I do feel that the plan in its current form still seems to be negative for a great deal of people and not just a few. I anxiously await the study on expected revenues from these changes in the report that I have been told is forthcoming from the VIRD and the Town. I have a hard time believing that the revenue is going to be impressive enough to put everyone through this. I feel very strongly that many other neighbors agree with my position so I am asking our property manager to cc the other homeowners in the Vail Golf Course Townhomes on this email to give them an opportunity to if t add their position either in support of your plans or against them as I certainly don't want to speak for everyone. I encourage them to "reply to all" with their opinions on the project and if they support it then they deserve to be heard as well. If those owners wish to send their opinions without everyone else seeing them then they can certainly send it directly themselves. Please other owners, make your opinions known on something that is the biggest effect on our neighborhood in the entire time that I have owned. Although Malia has done a great job at trying to convey how we feel to the Town, it impossible for her to fully express what only we can do individually. Sincerely, Alyne Kaplan Malia Cox Nobrega Crossroads Realty Ltd malia �gcrossroadsvail.com www.searchvailmls.com 970-476-4300 office 970-977-1041 cellular 970-479-9534 fax Mafia Cox Nobrega Crossroads Realty Ltd maliar ,&.crossroadsvail.com www.searchvailmls.com 970-476-4300 office 970-977-1041 cellular 970-479-9534 fax Bill Gibson From: David Rhoades on behalf of CommDev Sent: Monday, October 22, 2012 3:38 PM To: Bill Gibson Subject: FW: Golf Course Renovations From: Malia Cox Nobrega [mailto:malia@crossroadsvail.com] Sent: Monday, October 22, 2012 2:41 PM To: Council Dist List; CommDev Subject: Fwd: Golf Course Renovations Please below email from unit 41 owner at Vail Golfcourse Townhomes. ---------- Forwarded message ---------- From: Luis Harvey M <lharvey2nexxuscapital.com> Date: Mon, Oct 22, 2012 at 11:22 AM Subject: Re: Golf Course Renovations To: Eric Balzer <Eric. Balzer(?ramtron. com> Cc: Michael Katz <mkatz ,mkreg.com>, "maliagcrossroadsvail.com" <maliagcrossroadsvail.com>, "commdevgvailgov.com" <commdev2vailgov.com>, "flymex042752gaol.com" <flymex042752(a,aol.com>, "alexander.bracken@cusys.edu" <alexander.bracken2cu5ys.edu>, "scottmahaffyclan@gmail.com" <scottmahaffyclankgmail.com>, "emiranda(2miranda.com.mx" <emiranda&miranda.com.mx>, "jtiampo@mbal987.hbs.edu" <jtiampogmbal987.hbs.edu>, "jose.lanzagorta(2avemex.com.mx" <jose.lanzagortagavemex.com.mx>, "aguevedo@notaria55.com" <aquevedo@notaria55.com>, "marvin.c.heinggmail.com" <marvin.c.hein@gmail.com>, " griffingerkgibbonslaw.com" < rg iffinger@gibbonslaw.com>, "wallygeiger2prodigy.net" <wallygeiger(a,prodigy.net>, "awk3569 lgmail.com" <awk3569@gmail.com>, "bminkow(a mac.com" <bminkowgmac.com>, "bobrule(a-)hotmail.com" <bobrule �hotmail.com>, "bzug(a,harbourvest.com" <bzug@,harbourvest.com>, "lynniebabega,earthlink.net" <lynniebabenearthlink.net>, "ahhso °,aol.com" <ahhsogaol.com>, "ERUSNAKgharrisassoc.com" <ERUSNAKgharrisassoc.com>, " georgeghallenbeck.com" <georgeAhallenbeck.com>, "morris ing sburg_kmindspring com" <morris insburggn,mindspring com>, "JLunney@wealthstratgroup.com" <JLunneygwealthstratgroup.com>, "JMG412kaol.com" <JMG412@a,aol.com>, "DANDJHALLgaol.com" <DANDJHALL cr,aol.com>, "i stalder@fsf-law.com" <j stalder(c�r�,fsf-law.com>, "jterharksthmotors.com" <ite� rhargsthmotors.com>, "jgowenklgi.com" <j ow�en@l ig com>, "n riebling_@comcast.net" <n rig ebling_@comcast.net>, "iecanseco(a,sbcglobal.net" <jecansecoksbcglobal.net>, %dunandkferrioni.com" < dunand ,ferrioni.com>, "1ib59gverizon.net" <1ib59(awerizon.net>, "manuel.girault(cr��,avemex.com.mx" <manuel. irg aultkavemex.com.mx> I am the owner of unit 41. I atrongly agree with the comments below. I hope the town reconsiders its plans. Regards Luis Alberto Harvey Nexxus Capital, S.A. de C.V. Vasco de Quiroga # 3880, piso 2 Santa Fd, D.F. 05348 Phone: +52-555-292-3400 DS Phone: +1-646-415-8719 Email: Sent from my iPhou On 22/10/2012, at 11:50, "Eric Balzer" <Eric.Balzer@RAMTRON.com> wrote: VVehave owned Unit #25for 8years. We bought itbecause itwas more ofaneighborhood community and out ofthe hustle and bustle ofVail proper. |tcertainly seems that, with 15Oevents, this will mJ longer beasomewhat quiet neighborhood. Further, the summer brings aterrific number ofbikers utilizing the access tothe bike trail, and events will likely raise the opportunity for a bike /car accident. This doesn't make sense, or continue the atmosphere that we have on Sunburst Lane. - - - — From:MichaelKatz Sent: Monday, October 22, 2012 8:59 AM To: Eric Balzer; Subject: Re: Fwd: Golf Course Renovations Alyne. Thank you for your very thoughtful and comprehensive analysis. Simply put we agree. We have owned Unit #46 for nearly 20 years and are prepared to support any reasonable measure to best insure the continued quality of life in our town home community. Michael and Valerie Katz From: MaUa[im Sent: Monday, October 22'2O12O9:35AMCentral Standard Time To: Cc: Alberto Abed ) Alexander Bracken } Cynthia Scott >; Enrique R Miranda Paz Eric Balzer ; James F.Tiampo }Jose Lanzagorta ; Juan MGarcia ;Marvin Hein )Michael / Waldo F. Geiger <wa I lygelger0prod igy. net>; Abbey & Alyne Kaplan <awk3569@)amail.com>; Bernard Minkow <bminkow0mac.com>; Bob Rule <bobrule(@hotmail.com>; Brooks and Linda Zug <bzug0harbourvest.com>; Dave and Lynne Creager < lynn lebabe@earthlin k. net>; David Zinn <ahhso(a)aol.com>; Earl I Rusnak, Jr. <ERUSNAKOharrisassoc.com>; George Hallenbeck <QeoLge6ahallenbeck.com>; Helen & Morris Ginsburg <morrisginsburci@mindspring.com>; James & Elaine Lunney <JLunney0wealthstratgrouR.com>; Jean Gordon <JMG412cdaol.com>; Jean Hall <DANDJHALL0aol.com>; Jeff & Adele Staider <j stalderOfsf-law.com>; John & Penny Terhar <jterharOsthmotors.com>; John and Susan Gowen <jgowen(dlqi.com>; John L. Griebling < ng rieblinci0comcast. net>; Jorge Conseco <jecansecoOsbgglobal.ne >; Jorge Dunand <qdunand0ferrioni.com>; Leonard J. & Laura Berlik <ljb590verizon.net>; Luis Harvey <lharvey0nexxuscapital.com>; Manuel Girault <manuel.girault@avemex.com.mx>; Michael Katz; Peter M. &Helena M. Leslie <hqlnyc(,aaol.com>; Rebeca Jimenez -Campos <rebecajimguerra0yahoo.com>; Rene &Aurora Leon <reneleon@erreele.com.mx>; Richard & Sandra Collier <dads4wood0hotmall.com>; Robert Trotta <bobOresort.couk>; Robert W. Geyer <rwQgyer0sunsetautogrouR.com>; Sergio I and Sara Armella <se[gio, armella0gasa.com>; Spencer Swaim <sswalm@Qbnservices.com>; Steve & Brigid Wilkening <BriQidWilkeninCI0aol.com>; Susan Townsend <drsusantownsend0gmail.com>; Arlene Bobrow <asbobrow(d)_yahoo.com>; Bob and Liz Kiviand <bilinreillyO)Lahoo.com>; Brian Barish <eabarish0gmail.co >; Curtis and Kris Olson <curtis- olson0comcast.net>; Dennis Scioli <qemvestO)Lahoo.com>; Donald Ferlic <sf88880aol.com>; Dunvil Properties LLC <dvilchisObcasasarko.com.mp; Harry Stephenson <hcseyemdOaol.com>; Kevin Murphy < keyin.p.murphy0comcast. net>; Lee G. Schulman <veinsonline1(Q)yahoo.com>; Lyn Batcheller <batch,joe@)qmail.com>; Manuel Orvananos < ma neorvaCd) prodigy. net.mx >; Marc Lippitt Mr. Scott Shwayder <mlipl2jtt(5)unigueprop.com>; Michael S. Barish <mbarish@cambiar.com>; Philip L. Bernstein <pbemstein(@Iacobstem.com> Subject: Fwd: Golf Course Renovations Please see the below email from one of the homeowners at the Vail Golfcourse Townhomes. ---------- Forwarded message ---------- From: Alyne Kaplan <awk3569dgmail.com> Date: Fri, Oct 19, 2012 at 4:15 PM Subject: Golf Course Renovations To: Malia Cox Nobrega <malia@crossroadsvail.com> Ap-m- Would you please forward the following letter to the appropriate parties. I think some of the facts contained in this letter may not have been addressed in the decision making process regarding the Golf Course Renovations. Thank you I am the owner of Unit 55 at the Vail Golf Course Townhomes. My husband and I have owned our this home in Vail for over 16 years and prior to that owned a condominium in Lionshead. Our property manager has been continually presenting information from all sides on this issue (information from Vail Recreation District, the Town, neighboring owners) and I wanted to take the time to express my opinions regarding the ongoing project plans at the Vail Golf Course area, First, I am thrilled that a long overdue face-lift and improvements are being implemented for the clubhouse and outbuildings for the course. Everyone seems to agree that this is very much needed so we are thankful for these efforts. I am also grateful that the Town and the Vail Recreation District has changed its plans from trying to rezone to general use, this is a great relief. Thank you for listening to these important concerns from the neighboring owners. I disagree with the notion that this venue and location is similar to having a community venue like Donovan Pavilion and Eagle -Vail Pavilion. Both Donovan and Eagle -Vail have open space around them and had no structures or facilities located on the property when the neighboring homeowners bought their homes in -the vicinity of these venues. Additionally, there is a much more substantial barrier between these venues and nearby owners compared to our situation at the Vail Golf Course where things are quite dense in comparison. For example, Donovan Pavilion has huge areas of grass lawns, parks etcetera and on the areas that are closest to adjacent private residences, Gore Creek runs between homes and the venue along with mature trees. In Eagle -Vail the nearest properties are Homestake Peak School (formerly Battle Mountain High School), the community golf course, pool and tennis courts. No one lives even close to that venue in comparison. Conversely, at the Vail Golf Course clubhouse area we are very close together in this area and the land that you are working with is substantially smaller. I for one do not feel it was reasonable for people that purchased here to anticipate that such a change was a likelihood. I don't know all the specifics or if the position of the Sunburst owners is 100% accurate but it is my understanding that there was good reason to feel protected by the deed restrictions in place on the parcel in question. It also doesn't make good sense to me to add a venue to this area given the limited land for appropriate facilities for parking. It is too close to neighboring residences that will likely be adversely impacted. Even now there are several times per year that we as neighbors in the area ignore illegal parking along the road for people that are at the clubhouse or the golf course when it is beyond its parking capacity. I am told that you are planning to have approximately 150 events per year at this new venue in addition to what already takes place. The single entry road is a slow moving (15 mile an hour zone that is already a challenge due to the fact that it is shared with the bike path. During the summer there are numerous bikers, including many small children riding to the connecting bike path through the golf course. Bringing more traffic to the situation seems undesirable on several levels. I just don't see how this can turn out well. believe many if not most of the owners that bought property in this area did so (and at a substantial premium) for the proximity to -the Vail core while at the same time having a true "neighborhood" that is quiet and out of the "hustle and bustle" of the main Vail area. It feels a bit like the reasons for our purchase are being jerked out from under us now. I cannot help but wonder if this will negatively impact our property values over 4 time. Yes we want a newer facility to replace the dated facility but we had no idea that the price for that would be to change the character of the neighborhood at the same time. I also wonder if this event venue is taken out of the equation if this lawsuit from the Sunburst owners would also go away. As an avid golfer of the course I feel any changes to the 18th hole will diminish its appeal. I am sure cheaper and less impacting alternatives could be explored to protect from errant balls from the driving range, however, I have played there for many years and have not found there to be an issue. I ask you to consider if you would have pursued this position (given the neighbors concerns) if many of these neighbors were entitled to vote in the elections process locally? Actually I don't remember the proposal approving the transfer of the monies to be used for the improvement of the clubhouse including any type of event venue. Maybe we as owners in this area, other than the Sunburst owners, have not done an adequate job of letting you know how disturbing this is to the other neighbors. If we had better expressed ourselves without relying upon our property manager then you would understand how important this is us as well. It may be wrong to feel as though we are being treated like second class citizens as second homeowners, but I must admit these continued plans have left me with pangs of feeling that this is what I never thought I was "just a second homeowner." I have always felt like a part of this community in all these years of owning in Vail and I want to keep those good feelings. I am hopeful that if we express ourselves more and you understand how so many of us feel that this can get back on track and avoid the nightmare of drawn out litigation. As you are certainly aware, litigation will not only undermine pocketbooks for everyone including the Town, but will also undermine the community spirit in the process. Thank you very much for taking the time to listen to my concerns. I realize that it is not possible to make everyone happy and that you have changed some things based upon expressed concerns, but I do feel that the plan in its current form still seems to be negative for a great deal of people and not just a few. I anxiously await the study on expected revenues from these changes in the report that I have been told is forthcoming from the VRD and the Town. I have a hard time believing that the revenue is going to be impressive enough to put everyone through this. I feel very strongly that many other neighbors agree with my position so I am asking our property manager to cc the other homeowners in the Vail Golf Course Townhomes on this email to give them an opportunity to if t add their position either in support of your plans or against them as I certainly don't want to speak for everyone. I encourage them to "reply to all" with their opinions on the project and if they support it then they deserve to be heard as well. If those owners wish to send their opinions without everyone else seeing them then they can certainly send it directly themselves. Please other owners, make your opinions known on something that is the biggest effect on our neighborhood in the entire time that I have owned. Although Malia has done a great job at trying to convey how we feel to the Town, it impossible for her to fully express what only we can do individually. Sincerely, rg M-. - = Malia Cox Nobrega Crossroads Realty Ltd maliakcrossroadsvail.com www.searchvailmls.com 970-476-4300 office 970-479-9534 fax Este mensaje y sus anexos son confidenciales. Si usted no es el destinatario, le suplicamos notificarlo al remitente y no utilizarlo, copiarlo o divulgar su contenido. Muchas gracias. This e- mail and its attachments are confidential. If you are not the intended recipient, please advise the sender and do not use them, copy or disclose their contents. Thank you Este mensaje y sus anexos son confidenciales. Si usted no es el destinatario, le suplicamos notificarlo al remitente y no utilizarlo, copiarlo o divulgar su contenido. Muchas gracias. This e-mail and its attachments are confidential. If you are not the intended recipient, please advise the sender and do not use them, copy or disclose their contents. Thank you Malia Cox Nobrega Crossroads Realty Ltd maliagcrossroadsvail.com www.searchvailmls.com 970-476-4300 office 970-977-1041 cellular 970-479-9534 fax From: David Rhoades on behalf of CommDev Sent: Monday, October 22, 2012 3:37 PM To: Bill Gibson Subject: FW: Golf Course Renovations From: Malia Cox Nobrega [mailto:malia@crossroadsvall.com] Sent: Monday, October 22, 2012 2:40 PM To: CommDev; Council Dist List Cc: lean Hall Subject: Fwd: Golf Course Renovations Please see below from owner of Vail Golfcourse Townhome unit 32 ---------- Forwarded message ---------- From: <DANDJHALL@aol.com> Date: Mon, Oct 22, 2012 at 11:06 AM Subject: Re: Golf Course Renovations To: malia2crossroadsvail.com Great letter. Thanks for forwarding it. Jean Hall In a message dated 10/22/2012 9:35:32 A.M. Central Daylight Time, malia@crossroadsvai1.com writes: Please see the below email from one of the homeowners at the Vail Golfcourse Townhomes. ---------- Forwarded message ---------- From: ------- -From: Alyne Kaplan <awk3569@,amail.com> Date: Fri, Oct 19, 2012 at 4:15 PM Subject: Golf Course Renovations To: Malia Cox Nobrega <maIia(cD_crossro;adsvaiI.com> Malia Would you please forward the following letter to the appropriate parties. I think some of the facts contained in this letter may not have been addressed in the decision making process regarding the Golf Course Renovations. Thank you I am the owner of Unit 55 at the Vail Golf Course Townhomes. My husband and I have owned our this home in Vail for over 16 years and prior to that owned a condominium in Lionshead. Our property manager has been continually presenting information from all sides on this issue (information from Vail Recreation District, the Town, neighboring owners) and I wanted to take the time to express my opinions regarding the ongoing project plans at the Vail Golf Course area. First, I am thrilled that a long overdue face-lift and improvements are being implemented for the clubhouse and outbuildings for the course. Everyone seems to agree that this is very much needed so we are thankful for these efforts. I am also grateful that the Town and the Vail Recreation District has changed its plans from trying to rezone to general use, this is a great relief. Thank you for listening to these important concerns from the neighboring owners. I disagree with the notion that this venue and location is similar to having a community venue like Donovan Pavilion and Eagle -Vail Pavilion. Both Donovan and Eagle -Vail have open space around them and had no structures or facilities located on the property when the neighboring homeowners bought their homes in the vicinity of these venues. Additionally, there is a much more substantial barrier between these venues and nearby owners compared to our situation at the Vail Golf Course where things are quite dense in comparison. For example, Donovan Pavilion has huge areas of grass lawns, parks etcetera and on the areas that are closest to adjacent private residences, Gore Creek runs between homes and the venue along with mature trees. In Eagle -Vail the nearest properties are Homestake Peak School (formerly Battle Mountain High School), the community golf course, pool and tennis courts. No one lives even close to that venue in comparison. Conversely, at the Vail Golf Course clubhouse area we are very close together in this area and the land that you are working with is substantially smaller. I for one do not feel it was reasonable for people that purchased here to anticipate that such a change was a likelihood. I don't know all the specifics or if the position of the Sunburst owners is 100% accurate but it is my understanding that there was good reason to feel protected by the deed restrictions in place on the parcel in question. It also doesn't make good sense to me to add a venue to this area given the limited land for appropriate facilities for parking. It is too close to neighboring residences that will likely be adversely impacted. Even now there are several times per year that we as neighbors in the area ignore illegal parking along the road for people that are at the clubhouse or the golf course when it is beyond its parking capacity. I am told that you are planning to have approximately 150 events per year at this new venue in addition to what already takes place. The single entry road is a slow moving (115 mile an hour zone that is already a challenge due to the fact that it is shared with the bike path. During the summer there are numerous bikers, including many small children riding to the connecting bike path through the golf course. Bringing more traffic to the situation seems undesirable on several levels. I just don't see how this can turn out well. I believe many if not most of the owners that bought property in this area did so (and at a substantial premium) for the proximity to the Vail core while at the same time having a true "neighborhood" that is quiet and out of the "hustle and bustle" of the main Vail area. It feels a bit like the reasons for our purchase are being jerked out from under us now. I cannot help but wonder if this will negatively impact our property values over time. Yes we want a newer facility to replace the dated facility but we had no idea that the price for that would be to change the character of the neighborhood at the same time. I also wonder if this event venue is taken out of the equation if this lawsuit from the Sunburst owners would also go away. As an avid golfer of the course I feel any changes to the 18th hole will diminish its appeal. I am sure cheaper and less impacting alternatives could be explored to protect from errant balls from the driving range, however, I have played there for many years and have not found there to be an issue. I ask you to consider if you would have pursued this position (given the neighbors concerns) if many of these neighbors were entitled to vote in the elections process locally? Actually I don't remember the proposal approving the transfer of the monies to be used for the improvement of the clubhouse including any type of event venue. Maybe we as owners in this area, other than the Sunburst owners, have not done an adequate job of letting you know how disturbing this is to the other neighbors. If we had better expressed ourselves without relying upon our property manager then you would understand how important this is us as well. It may be wrong to feel as though we are being treated like second class citizens as second homeowners, but I must admit these continued plans have left me with pangs of feeling that this is what I never thought I was "just a second homeowner." I have always felt like a part of this community in all these years of owning in Vail and I want to keep those good feelings. I am hopeful that if we express ourselves more and you understand how so many of us feel that this can get back on track and avoid the nightmare of drawn out litigation. As you are certainly aware, litigation will not only undermine pocketbooks for everyone including the Town, but will also undermine the community spirit in the process. Thank you very much for taking the time to listen to my concerns. I realize that it is not possible to make everyone happy and that you have changed some things based upon expressed concerns, but I do feel that the plan in its current form still seems to be negative for a great deal of people and not just a few. I anxiously await the study on expected revenues from these changes in the report that I have been told is forthcoming from the VIRD and the Town. I have a hard time believing that the revenue is going to be impressive enough to put everyone through this. I feel very strongly that many other neighbors agree with my position so I am asking our property manager to cc the other homeowners in the Vail Golf Course Townhomes on this email to give them an opportunity to if t add their position either in support of your plans or against them as I certainly don't want to speak for everyone. I encourage them to "reply to all" with their opinions on the project and if they support it then they deserve to be heard as well. If those owners wish to send their opinions without everyone else seeing them then they can certainly send it directly themselves. Please other owners, make your opinions known on something that is the biggest effect on our neighborhood in the entire time that I have owned. Although Malia has done a great job at trying to convey how we feel to the Town, it impossible for her to fully express what only we can do individually. Sincerely, Alyne Kaplan Malia Cox Nobrega Crossroads Realty Ltd malia(c)crossroadsvail.com www.searchvailmis.com 970-476-4300 office 970-977-1041 cellular 970-479-9534 fax Malia Cox Nobrega Crossroads Realty Ltd maliagcrossroadsvail. com www.searchvailmls.com 970-476-4300 office 970-977-1041 cellular 970-479-9534 fax Bill Gibson From: Lynne Campbell on behalf of CommDev Sent: Monday, October 22, 2012 4:26 PM To: Bill Gibson Subject: FW: Golf Course Renovations Sent: Monday, October 22, 2012 3:53 PM To: CommDev; Council Dist List Subject: Fwd: Golf Course Renovations Please see the below email from Vail Golfcourse Townhome owner of unit 53. ---------- Forwarded message ---------- From: Morris Ginsburg <morrisginsburggminds pring.com> Date: Mon, Oct 22, 2012 at 3:49 PM Subject: FW: Fwd: Golf Course Renovations To: Malia Cox Nobrega <maliagcrossroadsvail.com> Malia..As you know we have been in the Vail valley for thirty years and in our present location since 1984. 1 have read Alyne's comments and agree with all of them and I don't think I could express them any better. Please forward. Morris and Helen Ginsburg Morris Ginsburg H&M Mortgage Manager Phone: 303-221-3200 x104 Fax: 303-221-2744 Email: morrisginsburg@mindspring.com .. . ...... . . . ... ... From: Eric Balzer [mailto: Eric. Balzer0b RAMTRON.com] Sent: Monday, October 22, 2012 10:49 AM To: Michael Katz; malia(a)crossroaclsvail.com; commclev(dwailcloy.corn Cc: flymex:042752@aol.com; alexancler.brackenO)cusys.eclu; scottmahaffyclanOgmaii.com; emiranclaCdmirancla.com.mx; jtiampg0mba1987.hbs.edu; Jose.lanzagorta0avemex.com.mx; aauevedo@notaria55.com; marvin.c.heinO)gmail.com; griffinger0gibbonslaw.com; wallygeigerOl2rodigy.n ; awk356Ca�gmai�Lcom; bminkow(amac.com; bobruleO)hotmail.com; bzug(a)harbourvest.com; lynniebabe(&earthlink.n ; ahhsoC&a Lcom; ERUSNAKOharrisassoc.com; geo[ge0hallenbeck.com; morris-insburgOmindspring.com; JLunngy@wealthstralgroup.com; JMG4120aol.com; DANDJHALL(&aol.com; J stalcler(Wsf-law.com; jterhar(dsthmotors.com; jagwenOlgi.com; ngriebling(d)comcast.n jecan Os�Aclobalnet; gdunand(&ferrioni.comI; lib59@verizon.net; Iharveo, nexxuscapital.com; manuel.girault0avemex.com.mx Subject: RE: Fwd: Golf Course Renovations We have owned Unit #25 for 8 years. We bought it because it was more of a neighborhood community and out of the hustle and bustle of Vail proper. it certainly seems that, with 150 events, this will no longer be a somewhat quiet neighborhood. Further, the summer brings a terrific number of bikers utilizing the access to the bike trail, and events will likely raise the opportunity for a bike / car accident. This doesn't make sense, or continue the atmosphere that we have on Sunburst Lane. I agree with the emails below, please reconsider. From: Michael Katz [mailto:rnkatz@rnkreg.com] Sent: Monday, October 22, 2012 8:59 AM To: malia0crossroadsvail.com; commdevOvailgov.com Cc: flymex0427520aol.com: alexander.brackenCcbcusys.edu; scottmahaffyclan Ogmail.com; emiranda0miranda.com.mx; Eric Balzer; jtiampq mbal987.hbs.eclu; jose.lanzagorta@avemex.com.mx; aguevedoOnotaria55.com; marvin.c.hein@gmaii.com.; griffin- erC&qibbonslaw.com; wallygeiger(&prodiciy.n ; awk3569(5)gmafl.com; bminkow0mac.com; bobrule0hotmail.com; bzuqOharbourvest.com; lynniebabe0earthlink.n ; ahhsoOaol.com; ERUSNAK@harrisassoc.com; george0hallenbeck.com: morrisciinsbu�c .@mindspring.com; JLunney(cbwealthstratgroup.com: JMG4120aol.com; DANDJHALLOaol.com; i stalderofsf-law.com; iterhar@sthmotors.com; jqowenOlgi.com; ngriebling0comcast.n ; jecansecoOsbcqlobal.n ; qdunand0ferrioni.com; Ijb590verizon.net; lharvey@nexxuscapital.com; manuel.Cliraultoavemex.com.mx Subject: Re: Fwd: Golf Course Renovations Alyne, Thank you for your very thoughtful and comprehensive analysis. Simply put we agree. We have owned Unit #46 for nearly 20 years and are prepared to support any reasonable measure to best insure the continued quality of life in our town home community. Michael and Valerie Katz . . ......... From: Malia Cox Nobrega [mailto:malia@crossroadsvail.com] Sent: Monday, October 22, 2012 09:35 AM Central Standard Time To: commdevcavailgov.com <commdev(&vailgov.com> Cc: Alberto Abed <flymex042752(-0aol.com>; Alexander Bracken <alexander.bracken0cusys.edu>; Cynthia Scott <scottmahaffyclan(cbgmail.com>; Enrique R Miranda Paz <emiranda(-amiranda.com.mx>; Eric Balzer <eric.balzer(a)ramtron.com>; James F. Tiampo <jtiampo(&mba1987.hbs.ecIu>; lose Lanzagorta <iose.lanzagorta0avemex.com.mx>; Juan M Garcia <aguevedo(!';i)notaria55.com>; Marvin Hein <marvin,c,hein0amail.com>; Michael Griffinger <griffJnger@gibbonslaw.com>; Waldo F. Geiger <wallygeiger@prodigy.n >; Abbey & Alyne Kaplan <awk3569(d)qmail.com>; Bernard Minkow <bminkow@mac.com>; Bob Rule <bobrule(a)hotmail.com>; Brooks and Linda Zug <bzua ( ftarbourvest.com>; Dave and Lynne Creager <lynniebabe0earthlink.net>; David Zinn <ahhsoC&aol.com>; Earl I Rusnak, Jr. <ERUSNAKOharrisasscc.com>; George Hallenbeck <georqe0hallenbeck.com>; Helen & Morris Ginsburg <morrisginsburgOmindspring.com>; James & Elaine Lunney <JLunngy0wealthstrataroup.com>; Jean Gordon <JMG4120aol.com>; Jean Hall <DAN D3HALLC&aol.com >; Jeff & Adele Stalder <1 stalder@fsf-law.com>; John & Penny Terhar <jterhar0sthmotors.com>; John and Susan Gowen <Juowen@lQl.com>; John L. Griebling <ngriebling0comcast.net>; Jorge Conseco <jecansecoOsbcqlobal. net>; Jorge Dunand <cidunand0ferrioni.com>; Leonard J. & Laura Berlik <ljb590verizon.net>; Luis Harvey <Iharvey@nexxuscapital.com>; Manuel Girault <manuel.ciirault@avemex.com.mx>; Michael Katz; Peter M. & Helena M. Leslie <hglnycOaol.com>; Rebeca Jimenez -Campos <rebecajimguerra0yahoo.com>; Rene &Aurora Leon <reneleon@erreele.com.mx>; Richard & Sandra Collier <dads4wood(&hotmail.com>; Robert Trotta <bob@resort.co.uk>; Robert W. Geyer <rwge)Ler0sunsetauto(iroup.com>; Sergio J. and Sara Armella <se[gio armella@Msa.com>; Spencer Swalm <sswalmOtwqservices.com>; Steve & Brigid Wilkening < Brig idWil keningCcbaol.com>; Susan Townsend <drsusantownsend0)qmail.com>; Arlene Bobrow <asbobrow@yahoo.com>; Bob and Liz Kivland <bilinreillyqayahoo.com>; Brian Barish <eabarish@qmail.com>; Curtis and Kris Olson <curtis-olsonCa)comcast. net>; Dennis Scloli <QemvestOyahoo.com>; Donald Ferlic <sf88880aol.com>; Dunvil Properties LLC <dvilchis(!3)casasarko.com.mx>; Harry Stephenson <hcseyemdCd)aol.com>; Kevin Murphy <kevin.I?.murphyCd)comcast.ne >; Lee G. Schulman <veinsonlinel(dahoo.com>; Lyn Batcheller <batchJoe0Qmail.com>; Manuel Orvananos <maneorva@l?rodigy. net. mx >; Marc Lippitt Mr. Scott Shwayder <mlippittOuniqueprop.com>; Michael S. Barish <mbarishacambiar.com>; Philip L. Bernstein <pbernstein@jacobstern.com> Subject: Fwd: Golf Course Renovations Please see the below email from one of the homeowners at the Vail Golfcourse Townhornes. ---------- Forwarded message ---------- From: Alyne Kaplan <awk35692gmail.com> Date: Fri, Oct 19, 2012 at 4:15 PM Subject: Golf Course Renovations To: Malia Cox Nobrega. <malia@crossroadsvail.com> Would you please forward the following letter to the appropriate parties. I think some of the facts contained in this letter may not have been addressed in the decision making process regarding the Golf Course Renovations. Thank you I am the owner of Unit 55 at the Vail Golf Course Townhomes, My husband and I have owned our this home in Vail for over 16 years and prior to that owned a condominium in Lionshead. Our property manager has been continually presenting information from all sides on this issue (information from Vail Recreation District, the Town, neighboring owners) and I wanted to take the time to express my opinions regarding the ongoing project plans at the Vail Golf Course area, First, I am thrilled that a long overdue face-lift and improvements are being implemented for the clubhouse and outbuildings for the course. Everyone seems to agree that this is very much needed so we are thankful for these efforts. I am also grateful that the Town and the Vail Recreation District has changed its plans from trying to rezone to general use, this is a great relief. Thank you for listening to these important concerns from the neighboring owners. I disagree with the notion that this venue and location is similar to having a community venue like Donovan Pavilion and Eagle -Vail Pavilion. Both Donovan and Eagle -Vail have open space around them and had no structures or facilities located on the property when the neighboring homeowners bought their homes in the vicinity of these venues. Additionally, there is a much more substantial barrier between these venues and nearby owners compared to our situation at the Vail Golf Course where things are quite dense in comparison. For example, Donovan Pavilion has huge areas of grass lawns, parks etcetera and on the areas that are closest to adjacent private residences, Gore Creek runs between homes and the venue along with mature trees. In Eagle -Vail the nearest properties are Homestake Peak School (formerly Battle Mountain High School), the community golf course, pool and tennis courts. No one lives even close to that venue in comparison. Conversely, at the Vail Golf Course clubhouse area we are very close together in this area and the land that you are working with is substantially smaller. I for one do not feel it was reasonable for people that purchased here to anticipate that such a change was a likelihood. I don't know all -the specifics or if the position of the Sunburst owners is 100% accurate but it is my understanding that there was good reason to feel protected by the deed restrictions in place on the parcel in question. It also doesn't make good sense to me to add a venue to this area given the limited land for appropriate facilities for parking. It is too close to neighboring residences that will likely be adversely impacted. Even now there are several times per year that we as neighbors in the area ignore illegal parking along the road for people that are at the clubhouse or the golf course when it is beyond its parking capacity. I am told that you are planning to have approximately 150 events per year at this new venue in addition to what already takes place. The single entry road is a slow moving (15 mile an hour zone that is already a challenge due to the fact that it is shared with the bike path. During the summer there are numerous bikers, including many small children riding to the connecting bike path through the golf course. Bringing more traffic to the situation seems undesirable on several levels. I just don't see how this can turn out well. I believe many if not most of the owners that bought property in this area did so (and at a substantial premium) for the proximity to the Vail core while at the same time having a true "neighborhood" that is quiet and out of the "hustle and bustle" of the main Vail area. It feels a bit like the reasons for our purchase are being jerked out from under us now. I cannot help but wonder if this will negatively impact our property values over time. Yes we want a newer facility to replace the dated facility but we had no idea that the price for that would be to change the character of the neighborhood at the same time. I also wonder if this event venue is taken out of the equation if this lawsuit from the Sunburst owners would also go away. As an avid golfer of the course I feel any changes to the 18th hole will diminish its appeal. I am sure cheaper and less impacting alternatives could be explored to protect from errant balls from the driving range, however, I have played there for many years and have not found there to be an issue. I ask you to consider if you would have pursued this position (given the neighbors concerns) if many of these neighbors were entitled to vote in the elections process locally? Actually I don't remember the proposal approving the transfer of the monies to be used for the improvement of the clubhouse including any type of event venue. Maybe we as owners in this area, other than the Sunburst owners, have not done an adequate job of letting you know how disturbing this is to the other neighbors. If we had better expressed ourselves without relying upon our property manager then you would understand how important this is us as well. It may be wrong to feel as though we are being treated like second class citizens as second homeowners, but I must admit these continued plans have left me with pangs of feeling that this is what I never thought I was "just a second homeowner." I have always felt like a part of this community in all these years of owning in Vail and I want to keep those good feelings. I am hopeful that if we express ourselves more and you understand how so many of us feel that this can get back on track and avoid the nightmare of drawn out litigation. As you are certainly aware, litigation will not only undermine pocketbooks for everyone including the Town, but will also undermine the community spirit in the process. Thank you very much for taking the time to listen to my concerns. I realize that it is not possible to make everyone happy and that you have changed some things based upon expressed concerns, but I do feel that the plan in its current form still seems to be negative for a great deal of people and not just a few. I anxiously await the study on expected revenues from these changes in the report that I have been told is forthcoming from the VIRD and the Town. I have a hard time believing that the revenue is going to be impressive enough to put everyone through this. I feel very strongly that many other neighbors agree with my position so I am asking our property manager to cc the other homeowners in the Vail Golf Course Townhomes on this email to give them an opportunity to if t add their position either in support of your plans or against them as I certainly don't want to speak for everyone. I encourage them to "reply to all" with their opinions on the project and if they support it then they deserve to be heard as well. If those owners wish to send their opinions without everyone else seeing them then they can certainly send it directly themselves. Please other owners, make your opinions known on something that is the biggest effect on our neighborhood in the entire time that I have owned. Although Malia has done a great job at trying to convey how we feel to the Town, it impossible for her to fully express what only we can do individually. Sincerely, Alyne Kaplan • • ' Malia Cox I• "g+ Crossroads Realty Ltd www.searchvailmls.com 970-476-4300 office 970-977-1041 cellular 970-479-9534 fax From: Lynne Campbell on behalf of CommDev Sent: Wednesday, October 24, 2012 10:28 AM To. Bill Gibson Subject: FW: Golf Course Renovations From: Malia Cox Nobrega (mailto:malia@crossroadsvall.com] Sent: Tuesday, October 23, 2012 12:38 PM To: Council Dist List; CommDev Cc: Donald Ferlic Subject: Fwd: Golf Course Renovations Please see the below email from the owner of unit 64 from the Vail Golfcourse Townhomes. ---------- Forwarded message ---------- From: < Date: Tue, Oct 23, 2012 at 11:48 AM Subject: Re: Golf Course Renovations To: malia@crossroadsvail.com, commdev@vailgov.co Cc: flymex042752@ ttaol.com, alexander.bracken@cusys.ed , scomahgff clan@gmail.com, emirandag ,miranda.com.mx, eric.balzer@ramtron.com, itiampo@mbal987.hbs.edu iose.lanzagorta@avemex.com.mx, aquevedo@notaria55.com, marvin.c.hein@gmail.com griffinger(j�.gibbonslaw.com, wall ygeiger@12rodigy.net, qwk3569(o-)gmqil.co , bminkowgmac.com, bobrule@hotmail.com, bzug@,harbourvest.com lynniebabe2earthlink.net, ahhso@aol.com ERUSNAK@,harrisassoc.com 'george@hallenbeck.com, morrisginsburg@mindspring.com, JLunney@wealthstrat2rouD.com, JMG412(2aolqom, DANDJHALL@aol.com, j staldergfsf-law.c iterhar(2sthmotors.com, jgowen@lgi.com, n riebling_rz,comcast.net, jecansecoksbeglobalnet gdunand&ferrioni.co , Ijb59@verizon.net, lharvey(a),nexxuscqpital.com, manuel.girault@avemex.com.mx mkatz@mkreg.com, hglnycgaol.com, rebecqjimguerragyahoo.com, reneleon@.erreele.com.mx dads4woodphotmail.com, bob@resort.co.uk, rwgeyer@sunsetautogroMp.com, sergio armella@cyvsa.com sswalm@twgservices.com, BrigidWilkening@aol.com, drsusantownsendggmail.com, asbobrow@yahoo.com bilinreilly@yahoo.com, eabarish@gmail.co , curtis-olson2comcast.net, gemvestLq)Aahoo.com, dvilchiskcasasarko.com.rnx, hcseyemd@aol.com, kevin.p.murphygcomcast.net, veinsonlinel@,yahoo.com, batch.joe@gmail.com, maneorva@prodigy.net.mx, mlippittgunique rop.corn, mbarishgcambiar.com, pbernsteingiacobstem.com Dear All, As owner of golfcourse townhome #64 1 appreciate the well thought out and well expressed letter. I feel it does convey our feelings very well, and I urge the town to reconsider their ambitious plans and the potentially negative impact their ideas would create to the golf club area neighborhood. Sincerely, Sharon Ferlic Malia Cox Nobrega Crossroads Realty Ltd maliagcrossroadsvail.com www.searchvailmls.com 970-476-4300 office 970-977-1041 cellular 970-479-9534 fax Bill Gibson From: Lynne Campbell on behalf of CommDev Sent: Wednesday, October 24, 2012 10:28 AM To: Bill Gibson Subject: FW: Golf Course Renovations From: SF8888@aol.com [mailto:SF8888@aol.com] Sent: Tuesday, October 23, 2012 11:49 AM To: malia@crossroadsvail.com; CommDev Cc: flymex042752@aol.com; alexander.bracken@cusys.edu; scottmahaffyclan@gmail.com; emiranda@miranda.com.mx; eric.balzer@ramtron.com; jtiampo@mba1987.hbs.edu; iose.lanzagorta@avemex.com.mx; aguevedo@notaria55.com; marvin.c.hein@gmail.com; griffinger gibbonslaw.com; wallygeicier@prodigy.net; awk3569@amail.com; bminkow@mac.com; bobrule@hotmail.com; bzug@harbourvest.com; lynniebabe@earthlink.net; ahhso@aol.com; ERUSNAK@harrisassoc.com; george@hallenbeck.com; morrisginsburg@mindspring.com; JLunney@wealthstratgroup.com; JMG412@aol.com; DANDJHALL@aol.com; j stalder@fsf-law.com; jterhar@sthmotors.com; igowen@Igi.com; ngriebling@comcast.net; iecanseco@sbcglobal.net; gdunand@ferrioni.com; lib59@verizon.net; Iharvey@nexxuscapital.com; manuel.girault@avemex.com.mx; mkatz@mkreQ.com; hglnyc@aol.com; rebecajimguerra yahoo.com; reneleon@erreele.com.mx; dads4wood0)hotmail.com; bob@resort.co.uk; rwgeyer@sunsetautogroup.com; sergio armella@cyvsa.com; sswalm@twgservices.com; Brig idWilken ing@aol.com; drsusantownsend@gmail.com; asbobrow@yahoo.com; bilinreilly@yahoo.com; eabarish@gmail.com; curtis- olson@comcast.net; gemvest@yahoo.com; dvilchis@casasarko.com.mx; hcseyemd@aol.com; kevin.p.murphvCa@comcast.net; veinsonline l@yahoo.com; batch.joe@gmail.com; maneorva@prodigy.net.mx; mlippitt@uniqueprop.com; mbarish@cambiar.com; pbernstein@jacobstern.com Subject: Re: Golf Course Renovations Dear All, As owner of golfcourse townhome #64 1 appreciate the well thought out and well expressed letter. I feel it does convey our feelings very well, and I urge the town to reconsider their ambitious plans and the potentially negative impact their ideas would create to the golf club area neighborhood. Sincerely, Sharon Ferlic From: Sent: To: Subject: I roral 1 21--1 Bill Gibson FW: Golf Course Renovations unit 20 From: Malia Cox Nobrega [mailto:malla@crossroadsvaii.com] Sent: Wednesday, October 24, 2012 2:13 PM To: Council Dist List; CommDev Cc: Cynthia Scott Subject: Fwd: Golf Course Renovations unit 20 Please see the letter from the owner of Vail Golfcourse Townhomes unit 20 below, Thank you. ---------- Forwarded message ---------- From: Cynthia scott <scottmahaffyclan(a�gmail.com> Date: Wed, Oct 245 2012 at 1:01 PM Subject: Re: Golf Course Renovations To: Malia Cox Nobrega <maliagcrossroadsvail.com> Cc: commdevgvailgov.com, Alberto Abed <flymex042752gaol.com>, Alexander Bracken <alexander.bracken@cusys.edu>, Enrique R Miranda Paz <emirandagmiranda.com.mx>, Eric Balzer <eric.balzergramtron.com>, "James F. Tiampo" <jtipmpogmbal987.hbs.edu>, Jose Lanzagorta. <j.pse.lanzagorta@avemex.com.mx>, Juan M Garcia <Nuevedognotaria55.com>, Marvin Hein <marvin.c.heinkgmail.com>, Michael Griffinger <griffingerggibbonslawcom>, "Waldo F. Geiger" <wallYgeigcr@prodigy.net>, Abbey & Alyne Kaplan <awk3569@gmail.com>, Bernard Minkow <bminkow@mac.com>, Bob Rule <h2truleQhotmail.com>, Brooks and Linda Zug <bzuggharbourvest.com>, Dave and Lynne Creager <lynniebabe@earthlink.net>, David Zinn <ahhso@aol.com>, "Earl J. Rusnak, Jr." <ERUSNAKAharrisassoc.com>, George Hallenbeck <georgeghallenbeck.com>, Helen & Morris Ginsburg <morrisginsburg&mindspring.com>, James & Elaine Lunney <JLunneygwealthstratgrppp.com>, Jean Gordon <JMG412@aol.com>, Jean Hall <DANDJHALL@aol.com>, Jeff & Adele Stalder <i staldergfsf­law.com>, John & Penny Terhar <iterhargsthmotors.com>, John and Susan Gowen <jgowenglgi.com>, "John L. Griebling" <ngiebling@comcast. net>, Jorge Conseco <jecansecop ,sbcglobal.net>, Jorge Dunand < "Leonard J. & Laura Berlik" < , Luis Harvey <Iharvey2nexxuscqpital.com>, Manuel Girault <manuel.girault2avemexcom.mx>, Michael & Valerie Katz <mkatz@,mkreg.com>, "Peter M. & Helena M. Leslie" <hglqy ao�I.com>, Rebeca Jimenez -Campos <rebecajimguerra@yahoo.com>, Rene & Aurora Leon <reneleongerreele.com.rap, Richard & Sandra Collier <dads4wood@hotmail.com>, Robert Trotta <hob resort.co.uk>, "Robert W. Geyer" <rwgeyer@sunsetautogropp.com>, "Sergio J. and Sara Armella" <sergio armella@cyvsa.com>, Spencer Swalm <sswalmgtwgser-vicescom>, Steve & Brigid Wilkening <BrigidWilkening@aol.com>, Susan Townsend <drsusantownsend@gmail.com>, Arlene Bobrow <asbobrow@,yahoo.com>, Bob and Liz Kivland <bilinreilly@Yahoo.com>, Brian Barish <gAbArish@2,.mail.com>, Curtis and Kris Olson <curtis- olson@comcast.net>, Dennis Scioli <gemvest@y ahoo.com>, Donald Ferlic <sf8888 aol.com>, Dunvil , Properties LLC <dvilchis@casasarkocom.mx>, Harry Stephenson <hqseyemd@Laol.com>, Kevin Murphy -- <kevin.P.muryhY@comca.st.net>, "Lee G. Schulman" <veinsonlinelgyahoo.com>, Lyn Batcheller <batchJoe@gLnail com>. Manuel Orvananos <maneorva A�prodigy,.net.mx>, "Marc Lippitt Mr. Scott Shwayder" <mlippitt@uniqueyrop.com>, "Michael S. Barish" <mbarish@,cambiar.com>, "Philip L. Bernstein" <pbernstein&iacobstern.c0m> Thank you Alyne, for your comprehensive letter. You address many of my concerns also. We are thrilled about the much needed renovation of the Golf/Nordic Clubhouse. And, I too, am grateful for the decision to keep the zoning out of "general use." Many thanks for hearing us on this. We have owned Unit 20 for 12 years and have enjoyed the quiet feeling of our home away from home as well as the easy access to the bus stop for heading into town to ski and enjoy the festive hustle and bustle of Vail. We have raised 4 kids here and greatly appreciate the neighborhood feeling and especially the slow speed limits on the often slippery winter crossing of Sunburst Drive to the bus stop. The bus is often VERY full already with all the skiers who park in the golf club parking lot and overflow onto the streets. We also use the Nordic Center and ski track often in the winter and always walk along Sunburst to get there. I have also noticed that the summer bike traffic is heavy and increasing already. We are a part of this and use our bikes almost exclusively when we are in town in the summer. I worry that we could have a problem with anything that would ftirther increase the traffic on Sunburst. Certainly, the appeal of the neighborhood would diminish greatly with more cars. I will also add that I have never noticed a problem with errant golf balls at all at our home. I hope that we can somehow avoid the costly litigation process and use that money in other more productive ways. Thank you for listening! Sincerely, Cynthia Mahaffy Scott and Peter Scott Unit 20 On Mon, Oct 22, 2012 at 8:35 AM, Malia Cox Nobrega <malia@crossroadsvail.com> wrote: Please see the below email from one of the homeowners at the Vail Golfcourse Townhomes. ---------- Forwarded message ---------- From: Alyne Kaplan <awk3569@gmail.com> Date: Fri, Oct 19, 2012 at 4:15 PM Subject: Golf Course Renovations To: Malia Cox Nobrega <maliag crossroadsvail.com> Malia Would you please forward the following letter to the appropriate parties. I think some of the facts contained in this letter may not have been addressed in the decision making process regarding the Golf Course Renovations, Thank you I am the owner of Unit 55 at the Vail Golf Course Townhomes. My husband and I have owned our this home in Vail for over 16 years and prior to that owned a condominium in Lionshead. Our property manager has been continually presenting information from all sides on this issue (information from Vail Recreation District, the Town, neighboring owners) and I wanted to take the time to express my opinions regarding the ongoing project plans at the Vail Golf Course area. First, I am thrilled that a long overdue face-lift and improvements are being implemented for the clubhouse and outbuildings for the course. Everyone seems to agree that this is very much needed so we are thankful for these efforts. I am also grateful that the Town and the Vail Recreation District has changed its plans from trying to rezone to general use, this is a great relief. Thank you for listening to these important concerns from the neighboring owners. I disagree with the notion that this venue and location is similar to having a community venue like Donovan Pavilion and Eagle -Vail Pavilion. Both Donovan and Eagle -Vail have open space around them and had no structures or facilities located on the property when the neighboring homeowners bought their homes in the vicinity of these venues. Additionally, there is a much more substantial barrier between these venues and nearby owners compared to our situation at the Vail Golf Course where things are quite dense in comparison. For example, Donovan Pavilion has huge areas of grass lawns, parks etcetera and on the areas that are closest to adjacent private residences, Gore Creek runs between homes and the venue along with mature trees. In Eagle -Vail the nearest properties are Homestake Peak School (formerly Battle Mountain High School), the community golf course, pool and tennis courts. No one lives even close to that venue in comparison. Conversely, at the Vail Golf Course clubhouse area we are very close together in this area and the land that you are working with is substantially smaller. I for one do not feel it was reasonable for people that purchased here to anticipate that such a change was a likelihood. I don't know all the specifics or if the position of the Sunburst owners is 100% accurate but it is my understanding that there was good reason to feel protected by the deed restrictions in place on the parcel in question. It also doesn't make good sense to me to add a venue to this area given the limited land for appropriate facilities for parking. It is too close to neighboring residences that will likely be adversely impacted. Even now there are several times per year that we as neighbors in the area ignore illegal parking along the road for people that are at the Clubhouse or the golf course when it is beyond its parking capacity. I am told that you are planning to have approximately 150 events per year at this new venue in addition to what already takes place. The single entry road is a slow moving (15 mile an hour zone that is already a challenge due to the fact that it is shared with the bike path. During the summer there are numerous bikers, including many small children riding to the connecting bike path through the golf course. Bringing more traffic to the situation seems undesirable on several levels. I just don't see how this can turn out well. I believe many if not most of the owners that bought property in this area did so (and at a substantial premium) for the proximity to the Vail core while at the same time having a true "neighborhood" that is quiet and out of the "hustle and bustle" of the main Vail area. It feels a bit like the reasons for our purchase are being jerked out from under us now. I cannot help but wonder if this will negatively impact our property values over time. Yes we want a newer facility to replace the dated facility but we had no idea that the price for that would be to change the character of the neighborhood at the same time. I also wonder if this event venue is taken out of the equation if this lawsuit from the Sunburst owners would also go away. As an avid golfer of the course I feel any changes to the 18th hole will diminish its appeal. I am sure cheaper and less impacting alternatives could be explored to protect from errant balls from the driving range, however, I have played there for many years and have not found there to be an issue. I ask you to consider if you would have pursued this position (given the neighbors concerns) if many of these neighbors were entitled to vote in the elections process locally? Actually I don't remember the proposal approving the transfer of the monies to be used for the improvement of the clubhouse including any type of event venue. Maybe we as owners in this area, other than the Sunburst owners, have not done an adequate job of letting you know how disturbing this is to the other neighbors. If we had better expressed ourselves without relying upon our property manager then you would understand how important this is us as well. It may be wrong to feel as though we are being treated like second class citizens as second homeowners, but I must admit these continued plans have left me with pangs of feeling that this is what I never thought I was "just a second homeowner." I have always felt like a part of this community in all these years of owning in Vail and want to keep those good feelings. I am hopeful that if we express ourselves more and you understand how so many of us feel that this can get back on track and avoid the nightmare of drawn out litigation. As you are certainly aware, litigation will not only undermine pocketbooks for everyone including the Town, but will also undermine the community spirit in -the process. Thank you very much for taking the time to listen to my concerns. I realize that it is not possible to make everyone happy and that you have changed some things based upon expressed concerns, but I do feel that the plan in its current form still seems to be negative for a great deal of people and not just a few. I anxiously await the study on expected revenues from these changes in the report that I have been told is forthcoming from the VIRD and the Town. I have a hard time believing that the revenue is going to be impressive enough to put everyone through this. I feel very strongly that many other neighbors agree with my position so I am asking our property manager to cc the other homeowners in the Vail Golf Course Townhomes on this email to give them an opportunity to if t add their position either in support of your plans or against them as I certainly don't want to speak for everyone. I encourage them to "reply to all" with their opinions on the project and if they support it then they deserve to be heard as well. If those owners wish to send their opinions without everyone else seeing them then they can certainly send it directly themselves. Please other owners, make your opinions known on something that is the biggest effect on our neighborhood in the entire time that I have owned. Although Malia has done a great job at trying to convey how we feel to the Town, it impossible for her to fully express what only we can do individually. Sincerely, ZME= Malia ('ox Nobrega CrOsSfUlAds Realty Ltd maliaAcrossroadsvail.com www.searchvailmls.com 970-476-4300 office 970-977-1041 cellular 970-479-9534 fax Cvnthi�] Y. Scott 303-517-5117 Malia Cox Nobrega Crossroads Realty Ltd malia@crossroadsvail.com www.searchvailmls.com 970-476-4300 office 970-977-1041 cellular 970-479-9534 fax From: Lynne Campbell on behalf of CommDev Sent: Wednesday, October 24, 2012 3:33 PM To: Bill Gibson Subject: FW: Golf Course Renovations -----Original Message ----- From: Eric Balzer [mailto:Eric.Balzer@RAMTRON.com] Sent: Wednesday, October 24, 2012 1:28 PM To: Cynthia scott Cc: Malia Cox Nobrega; CommDev; Alberto Abed; Alexander Bracken; Enrique R Miranda Paz; James F. Tiampo; Jose Lanzagorta; Juan M Garcia; Marvin Hein; Michael Griffinger; Waldo F. Geiger; Abbey & Alyne Kaplan; Bernard Minkow; Bob Rule; Brooks and Linda Zug; Dave and Lynne Creager; David Zinn; Earl J. Rusnak, Jr.; George Hallenbeck; Helen & Morris Ginsburg; James & Elaine Lunney; Jean Gordon; Jean Hall; Jeff & Adele Stalder; John & Penny Terhar, John and Susan Gowen; John L. Griebling; Jorge Conseco; Jorge Dunand; Leonard J. & Laura Berlik; Luis Harvey; Manuel Girault; Michael & Valerie Katz; Peter M. & Helena M. Leslie; Rebeca Jimenez -Campos; Rene & Aurora Leon; Richard & Sandra Collier; Robert Trotta; Robert W. Geyer; Sergio J. and Sara Armella; Spencer Swaim; Steve & Brigid Wilkening; Susan Townsend; Arlene Bobrow; Bob and Liz Kivland; Brian Barish; Curtis and Kris Olson; Dennis Scioli; Donald Ferlic; Dunvil Properties LLC; Harry Stephenson; Kevin Murphy; Lee G. Schulman; Lyn Batcheller; Manuel Orvananos; Marc Lippitt Mr. Scott Shwayder; Michael S. Barish; Philip L. Bernstein Subject: Re: Golf Course Renovations Well puffl! Sent from my iPhone On Oct 24, 2012, at 3:01 PM, "Cynthia scott" <scottmahaffyclan@gmaii.com<mailto:scottmahaffyclan@gmail.com>> wrote: Thank you Alyne, for your comprehensive letter. You address many of my concerns also. We are thrilled about the much needed renovation of the Golf/Nordic Clubhouse. And, I too, am grateful for the decision to keep the zoning out of "general use." Many thanks for hearing us on this. We have owned Unit 20 for 12 years and have enjoyed the quiet feeling of our home away from home as well as the easy access to the bus stop for heading into town to ski and enjoy the festive hustle and bustle of Vail. We have raised 4 kids here and greatly appreciate the neighborhood feeling and especially the slow speed limits on the often slippery winter crossing of Sunburst Drive to the bus stop. The bus is often VERY full already with all the skiers who park in the golf club parking lot and overflow onto the streets. We also use the Nordic Center and ski track often in the winter and always walk along Sunburst to get there. I have also noticed that the summer bike traffic is heavy and increasing already. We are a part of this and use our bikes almost exclusively when we are in town in the summer. I worry that we could have a problem with anything that would further increase the traffic on Sunburst. Certainly, the appeal of the neighborhood would diminish greatly with more cars. I will also add that I have never noticed a problem with errant golf balls at all at our home. I hope that we can somehow avoid the costly litigation process and use that money in other more productive ways. Thank you for listening! Cynthia Mahaffy Scott and Peter Scott Unit 20 OnMon, Oct 2Z,2O12at 8:]5AM, K8a|iaCox Nnbrega<mna|ia iicmmn<rnaUto:nnaUaiconm>> wrote: Please see the below email from one of the homeowners at the Vail Golfcourse Townhomes. ----Forwarded message ---' Fromm: AbnaKaplan <avok35G9@gmai|zorn<moaiho:avvk3S69@nsmai|.cVnn>> Date: Fri, Oct 19, 2012 at 4:15 PM Subject: Golf Course Renovations Would you please forward the following letter to the appropriate parties. I think some of the facts contained in this letter may not have been addressed in the decision making process regarding the Golf Course Renovations. Thankyou |amthe owner ofUnit 55atthe Vail Golf CouroeTovxnhonnes. K4yhusband and | have owned our this home inVail for over 16years and prior tothat owned acondominium |nUonshead. Our property manager has been continually presenting information from all sides onthis issue (information from Vail Recreation District, the Town, neighboring owners) and I wanted to take the time to express my opinions regarding the ongoing project plans at the Vail Golf Course area. First, |amthrilled that along overdue face-lift and improvements are being implemented for the clubhouse and outbuildings for the course. Everyone seems to agree that this is very much needed so we are thankful for these efforts. I am also grateful that the Town and the Vail Recreation District has changed its plans from trying torezone tmgeneral use, this iyagreat relief. Thank you for listening to these important concerns from the neighboring owners. disagree with the notion that this venue and location issimilar tohaving acommunity venue like Donovan Pavilion and Eagle -Vail Pavilion. BmthDonovanmndEag|e-VaUhaveupenspmceanoundthernandhadnostructuneaurfac|bies located on the property when the neighboring homeowners bought their homes in the vicinity of these venues. Additionally, there is a much more substantial barrier between these venues and nearby owners compared toour situation at the Vail Golf Course where things are quite dense incomparison. For example, Donovan Pavilion has huge areas ofgrass lawns, parks etcetera and on the areas that are closest to adjacent private residences, Gore Creek runs between homes and the venue along with mature trees. |nEagle-Vail the nearest properties are Homestake Peak School (formerly Battle Mountain High School), the community golf course, pool and tennis courts. Noone lives even close tothat venue incomparison. atthe Vail Golf Course clubhouse area mxe are very close together in this area and the land that you are working with bsubstantially smaller. I for one do not feel it was reasonable for people that purchased hereto anticipate that such achange was aUhe|ihood. | don't know all the specifics or|fthe position ofthe Sunburst owners is 10096 parcel inquestion. Italso doesn't make good sense tometoadd avenue tothis area given the limited land for appropriate facilities for parking. it is too close to neighboring residences that will likely be adversely impacted. Even now there are several times per year that we as neighbors in the area ignore illegal parking along the road for people that are mtthe clubhouse orthe golf course when itiobeyond its parking capacity. |anmtold that you are planning to have approximately 15Oevents per year atthis new venue |naddition towhat already takes place. The single entry road is a slow moving (15 mile an hour zone that is already a challenge due to the fact that it is shared with the bike path. During the summer there are numerous bikers, including many small children riding to the connecting bike path through the golf course. Bringing more traffic to the situation seems undesirable on several levels. | just don't see how this can turn out well. |be|ieve many if not most of the owners that bought property inthis area did so (and at a substantial for the proximity tothe Vail core while atthe same time having atrue "ne' hborhood"thatis quiet and out of the "hustle and bustle" ofthe main Vail area. It feels a bit like the reasons for our purchase are being jerked out from under us now. | cannot help but wonder if this will negatively impact our property values over time. Yes vxewant anewer facility to replace the dated facility but we had no idea that the price for that would be to change the character ofthe neighborhood at the same time. I also wonder if this event venue is taken out of the equation if this lawsuit from the Sunburst owners would also gmaway. As an avid golfer of the course I feel any changes to the 18th hole will diminish its appeal. |annsure cheaper and less impacting alternatives could be explored to protect from errant balls from the driving range, however, | have played there for many years and have not found there tobeanissue. I ask you to consider if you would have pursued this position (given the neighbors concerns) ifmany ofthese neighbors were entitled tovote inthe elections process locally? Actually | don't remember the proposal approving the transfer of the monies to be used for the improvement of the clubhouse including any type of event venue. Maybe weasowners in this area, other than the Sunburst owners, have not done an adequate job of letting you know how disturbing this is to the other neighbors, If we had better expressed ourselves without relying upon our property manager then you would understand how important this isusaswell. |tmay bewrong tofeel aathough vve are being treated like second class citizens as second homeowners, but I must admit these continued plans have left me with pangs of feeling that this is what | never thought | was "just a second homeowner." | have always felt like apart ofthis community inall these years ofowning inVail and | want tokeep those good feelings. |omhopeful that ifvve express ourselves more and you understand how so many of us feel that this can get back on track and avoid the nightmare of drawn out litigation. As you are certainly aware, litigation will not only undermine pocketbooks for everyone including the Town, but will also undermine the community spirit inthe process. Thank you very much for taking the time to listen to my concerns. |realize that it is not possible to make everyone happy and that you have changed some things based upon expressed concerns but |dofeel that the plan inits current form still seems tobenegative for a great deal ofpeople and not just afew. | anxiously await the study onexpected revenues from these changes in the report that I have been told is forthcoming from the VIRD and the Town. |have a hard time believing that the revenue is going to be impressive enough to put everyone through this. I feel very strongly that many other neighbors agree with rnyposition so|anmasking our property manager toccthe other homeowners in the Vail Golf Course Townhomes on this email to give them an opportunity to iftadd their position either insupport mfyour plans oragainst them as|certainly don't want tospeak for everyone. |enrounage them to"reply toall" with their opinions onthe project andiftheysupportitthentheydeservetobeheardasvveU. If those owners wish tosend their opinions without everyone else seeing them then they can certainly send hdirectly themselves. Please other owners, make your opinions known on something that is the biggest effect on our neighborhood inthe entire time that | have owned. Although MaUahas done agreat job attrying toconvey how vvefeel to the Town, it impossible for her to fully express what only we can do individually. Alyne Kaplan K8a|ia Cox Nobrega Crossroads Realty Ltd ma|ia@cnosspoadsvai|.conm<mai|bm:rna|ia@crmssrmadsoai|.comn> m/m/w.searchvai|m|s.comm«http://wvvvv.seanchvai|nn|s.comn> 970'476'4300<te|:970-476-4300>ofMce 970'977'1041<te|:970-077-1041> cellular 970'479'9534«te|:970-479-9534>fax Cynthia Y. Scott TOWN OF Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: November 12, 2012 SUBJECT: A request for the review of amendments to a conditional use permit, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the redevelopment of the Vail Golf Course Club House (i.e. accessory buildings, permanent and temporary, and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concessions, storage buildings, and similar uses), located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3 and Unplatted Parcels (a complete metes and bounds description is available at the Community Development Department Office), and setting forth details in regard thereto. (PEC120036) Applicant: Town of Vail, represented by Greg Hall Planner: Bill Gibson A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of the Vail Golf Course parking lot from the General Use District to the Outdoor Recreation District, located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3, and setting forth details in regard thereto. (PEC120037) Applicant: Town of Vail, represented by Greg Hall Planner: Bill Gibson A request for a recommendation to the Vail Town Council on prescribed regulation amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for amendments to Section 12-8B-7, Height, Vail Town Code, to increase the allowable building height within the Outdoor Recreation District, and setting forth details in regard thereto. (PEC120039) Applicant: Town of Vail, represented by Greg Hall Planner: Bill Gibson Applicant: Town of Vail Planner: Bill Gibson I. SUMMARY The applicant, Town of Vail, has submitted three separate; but related, development applications for the Planning and Environmental Commission's review to facilitate the renovation of the Vail Golf Course clubhouse: • Zone district boundary amendment to rezone the golf course parking lot from the General Use (GU) District to the Outdoor Recreation (OR) District. • Prescribed regulation amendment to allow building heights of up to 33 feet for sloping roofs within the Outdoor Recreation (OR) District. • Conditional use permit amendments to allow for the redevelopment of the Vail Golf Course Club House. Based upon Staff's review of the criteria outlined in Section IX of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council for the proposed zone district boundary amendment application, subject to the findings noted in Section X of this memorandum. Based upon Staff's review of the criteria outlined in Section IX of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council for the prescribed regulation amendment application, subject to the findings noted in Section X of this memorandum. Based upon Staff's review of the criteria outlined in Section IX of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning and Environmental Commission approves, with conditions, the amendments to a conditional use permit application, subject to the findings noted in Section X of this memorandum. II. DESCRIPTION OF THE REQUEST The applicant, Town of Vail, is proposing to renovate the Vail Golf Course clubhouse. This proposal involves three development applications subject to Planning and Environmental Commission review: • Zone district boundary amendment to rezone the golf course parking lot from the General Use (GU) District to the Outdoor Recreation (OR) District. • Prescribed regulation amendments to allow building heights of up to 33 feet for sloping roofs in the Outdoor Recreation (OR) District. Town of Vail Page 2 • Conditional use permit amendments to allow for the redevelopment of the Vail Golf Course clubhouse. ZONE DISTRICT BOUNDARY AMENDMENT The applicant is proposing a zone district boundary amendment to rezone Lot 3, Sunburst Filing 3 from the General Use District to the Outdoor Recreation District. Lot 3 includes a portion of the existing golf course parking lot and is zoned General Use District. The adjacent areas of the Vail Golf Course, including the clubhouse and the remainder of the parking lot, are zoned Outdoor Recreation District. This proposal consolidates the clubhouse and parking lot areas of the golf course into one zone district. PRESCRIBED REGULATION AMENDMENT The applicant is proposing to increase the allowable building height limit within the Outdoor Recreation District through amendments to Section 12-813-7, Height, Vail Town Code. Based upon the applicant's request (Attachment B), the applicant is proposing the following amendment (text to be added is in bold): "12-8B-7: HEIGHT: For a flat roof or mansard roof, the height of buildings shall not exceed twenty one feet (21). For a sloping roof, the height of buildings shall not exceed twenty four feet (24). For golf course club houses, for a flat or mansard roof, the height of buildings shall not exceed thirty feet (30'). For a sloping roof, the height of buildings shall not exceed thirty-three feet (33)." CONDITIONAL USE PERMIT AMENDMENT As identified in the applicant's request (Attachment B), the proposed golf course clubhouse renovation involves numerous project elements including the following: • "Dedicated Banquet Room with a capacity for 200 people, • Pre -convene space sufficient to support the Banquet Room, • The common areas, restrooms, elevator and stairs to be shared throughout the building, however there will be separate entrances for the Banquet Room and the recreation uses. • A grill/bar sized for +/--40 people plus outdoor/deck space, • A kitchen sized to serve the grill and a separate "warming kitchen" space for the Banquet Room, • Arrival to Golf/ pro shop and Nordic space at the parking lot level, • Project design that provides for both winter and summer use to a finished quality expected for Vail guests, • The separation of uses and enhancement of circulation throughout site and within the building, • Location of golf course finish area on the east side of the building in order to encourage golfers to exit through the grill/pro shop, • Clarification of circulation and entry on the front side of the building, Town of Vail Page 3 Maintain approximate existing building square footages while increasing the efficiency and functionality of the building, Two-story tall (4 level) building, and Reuse of as much of the existing building structure, which is critical to maintain the original project budget. " To clarify, the three subject development applications have no bearing on whether the existing 18th hole will be realigned/reconfigured or if the Hole #18 green or tee boxes will be relocated. The decision to move Hole #18 was made by the property owner, the Vail Town Council, based upon safety concerns and other factors not relevant to the three development applications before the Planning and Environmental Commission. A vicinity map (Attachment A), the applicant's request (Attachment B), applicant's response to PEC questions from the October 22nd hearing (Attachment C), the proposed rezoning map (Attachment D), Outdoor Recreation District Map (Attachment E), Management and Operations Plan (Attachment F), proposed plans (Attachment G), traffic report (Attachment H), preliminary drainage report (Attachment 1) photographs (Attachment J), and written public comment received since the Commission's October 22nd hearing (Attachment K) have been attached for review and inclusion in the record. III. BACKGROUND The Vail Golf Course was constructed under Eagle County jurisdiction in the 1960's. In 1972, the subject portions of the Vail Golf Course (clubhouse and parking lot sites) were annexed into the Town of Vail through Ordinance No. 5, Series of 1972. While it is not clear from the Town's archives, the golf course clubhouse site appears to have been subsequently zoned Agriculture District. In 1973, the Town of Vail approved a final plat for the Sunburst at Vail Subdivision which included the golf course parking lot property. On August 7, 1973, the Town of Vail adopted Ordinance No. 8, Series of 1973, which established comprehensive zoning regulations for the Town of Vail. In establishing comprehensive regulations, this ordinance created 12 new zone districts including the Agriculture and Open Space District. The golf course clubhouse was site subsequently rezoned to the Agriculture and Open Space District. This ordinance also established Special Development District No. 1 for the "Sunburst Development", which included the golf course parking lot property. On August 16, 1977, the Town of Vail adopted Ordinance No. 17, Series of 1977, which rezoned the golf course parking lot property from Special Development District No. 1 to the Public Use District. On September 14, 1977, the Town of Vail approved the Sunburst Filing 2 plat which established the golf course parking lot property as Lot 3. On December 20, 1977, the Town of Vail Page 4 Town of Vail approved the final plat for Sunburst Filing 3, a re -subdivision of Sunburst Filing 2. In January of 1984, the Town of Vail purchased the Vail Golf Course property from the Pulis Ranch. On October 4, 1994, the Town of Vail adopted Ordinance No. 21, Series of 1994. In part, this ordinance repealed the Public Use District and reestablished it as the General Use District. This ordinance also established a new zone district named the Outdoor Recreation District. On November 7, 1995, the Vail Town Council adopted Ordinance No. 19, Series of 1995, which rezoned 67 properties to the Natural Area Preservation District, Outdoor Recreation District, or General Use District. Portions of the Vail Golf Course were rezoned from the Agriculture and Open Space District to the new Outdoor Recreation District. This ordinance also amended the Outdoor Recreation District to allow "golf course" as a permitted use. In 2000, the Vail Jr. Hockey Association, Vail Recreation District, and Town of Vail proposed constructing a seasonal ice rink at the Vail Golf Course driving range. To facilitate construction of the proposed seasonal ice rink, three development applications were submitted: minor subdivision, rezoning, and a conditional use permit. On September 25, 2000, the Planning and Environmental Commission approved a final plat to subdivide the golf course clubhouse and driving range sites into a new Vail Golf Course Clubhouse Subdivision and a conditional use permit for the construction of a seasonal ice rink. The Commission forwarded a recommendation of approval to the Vail Town Council for the proposed rezoning of the clubhouse and driving range from Outdoor Recreation District to General Use District. On April 17, 2001, the Vail Town Council adopted Ordinance No. 9, Series of 2001, to rezone the Vail Golf Course Clubhouse Subdivision from Outdoor Recreation District to the General Use District. Adjacent property owners opposed to the seasonal ice rink subsequently filed an appeal of the ice rink approvals. A court decision on the appeal nullified the rezoning of the golf course club house and driving range due to procedural errors. The merits of the rezoning were not reviewed by the court. The Vail Golf Course Clubhouse Subdivision final plat was not executed and recorded within the one-year timeframe prescribed by the Planning and Environmental Commission, so the Commission's approval of the plat expired. Rather than pursuing the rezoning of the golf course clubhouse and driving range further, the Vail Jr. Hockey Associated, Vail Recreation District, and Town of Vail chose instead to propose amendments to the Outdoor Recreation District to allow the seasonal ice rink at the golf course driving range. Town of Vail Page 5 On October 14, 2002, the Planning and Environmental Commission approved a conditional use permit for the seasonal ice rink contingent upon the Vail Town Council's approval of amendments of the Outdoor Recreation District. On November 5, 2002, the Vail Town Council adopted Ordinance No. 29, Series of 2002, which allowed a "seasonal use or structure" as a conditional use in the Outdoor Recreation District. On November 8, 2011, the Town of Vail electorate approved ballot question #1 which stated "Without increasing taxes, shall the Town of Vail use the remainder of the one and one-half percent lodging tax revenues and one-half percent sales tax revenues collected from January 1, 2003 through December 31, 2005 to fund the following projects that will promote recreation, promote tourism and support the economy in the Town of Vail: Expansion and improvement of the clubhouse at the Vail Golf Course and Nordic Center, including multi -use community space,- Field pace, Field expansion and restroom renovation at the Ford Park Sports Complex, and Ford Amphitheater improvements, including outdoor seating and restroom improvements?" On April 16, 2012, the Town of Vail (golf course property owner), in cooperation with the Vail Recreation District (golf course operator), submitted a final plat application and a rezoning application intended to facilitate future renovations to the Vail Golf Course clubhouse building in response to the 2011 election. On May 14, 2012, the Planning and Environmental Commission approved a final plat creating the Vail Golf Course Clubhouse Parcel and forwarded a recommendation of approval to the Vail Town Council for the rezoning of the golf course clubhouse site from Outdoor Recreation District to General Use District. Based upon subsequent public input, the applicant has withdrawn those applications. Prior to submitting new development applications for renovating the Vail Golf Course clubhouse, the Vail Town Council and the Vail Recreation District held multiple public hearings and community open houses to obtain additional public input on a variety of golf course related issues and proposals, including: a re -zoning process for the site, proposed parameters for use of temporary tents on the clubhouse site, possible uses for the existing 18th green following realignment of the hole, parking lot access, netting for the driving range, clubhouse remodel design, including site layout, landscaping, circulation, floor plans and elevations, etc. On September 24, 2012, the Town of Vail, in cooperation with the Vail Recreation District, submitted the subject zone district boundary amendment, prescribed regulation Town of Vail Page 6 amendments, and conditional use permit amendment applications to facilitate renovations to the Vail Golf Course clubhouse. On October 11, 2012, the Town of Vail and the Vail Recreation District were notified of a complaint filed by adjacent property owners in Eagle County District Court alleging the golf course renovation project violates an existing covenant on the golf course property, among other claims. At this time, the lawsuit does not prevent the Planning and Environmental Commission's review of the three submitted development applications. On October 22, 2012, the Planning and Environmental Commission held a public hearing to discuss the three submitted applications. The applicant introduced the golf course clubhouse project, public testimony was heard, the Commission asked questions of the applicant, and the public hearing was continued to this meeting. At its November 7, 2012, public hearing the Design Review Board held a conceptual review of the proposed clubhouse renovation. The applicant introduced the golf course clubhouse project, public testimony was heard, the Board asked questions of the applicant. The following is a summary of the conceptual comments from the Design Review Board: • The Board was generally complimentary of the building design direction and the proposed landscaping plan. • The clubhouse should have traditional, mountain architecture detailing; rather than contemporary, mountain architecture detailing. • There needs to be are consistent architectural theme among all the golf course buildings. • The proposed primary roof ridge should be "broken up" with a ridgeline step, dormer, architectural projection, or some other method. • The north elevation of the clubhouse building should be more decorative. • Exterior signage should be considered at this time and not at the end of the project design development. • The vehicle entrance should be visually enhanced to reduce confusion about which driveway should be used to enter the site. • Electric power should be incorporated into the landscape plan to facilitate the lighting of a "holiday tree" or trees. IV. ROLES OF THE REVIEWING BODIES Planning and Environmental Commission: The Planning and Environmental Commission is responsible for forwarding a recommendation to the Vail Town Council of approval, approval with modifications, or denial of zone district boundary amendment applications and prescribed regulation amendment applications, in accordance with the provisions of Section 12-3-7, Amendment, Vail Town Code, The Planning and Environmental Commission is responsible for final approval, approval with modifications, or denial of a conditional use permit application, in Town of Vail Page 7 accordance with the provisions of Chapter 12-16, Conditional Use Permits, Vail Town Code. Design Review Board: The Design Review Board has no review authority over a zone district boundary amendment, prescribed regulation amendment, or conditional use permit amendment application. However, the Design Review Board is responsible for the final approval, approval with modifications, or denial of any accompanying design review application. Town Council: The Town Council has the authority to hear and decide appeals from any decision, determination, or interpretation by the Planning and Environmental Commission and/or Design Review Board. The Town Council may also call up a decision of the Planning and Environmental Commission and/or Design Review Board under certain conditions. V. APPLICABLE REGULATIONS VAIL LAND USE PLAN CHAPTER II: LAND USE PLAN GOALS / POLICIES (in part) The goals articulated here reflect the desires of the citizenry as expressed through the series of public meetings that were held throughout the project. A set of initial goals were developed which were then substantially revised after different types of opinions were brought out in the second meeting. The goal statements were developed to reflect a general consensus once the public had had the opportunity to reflect on the concepts and ideas initially presented. The goal statements were then revised through the review process with the Task Force, the Planning and Environmental Commission and Town Council and now represent policy guidelines in the review process for new development proposals. These goal statements should be used in conjunction with the adopted Land Use Plan map, in the evaluation of any development proposal. The goal statements which are reflected in the design of the proposed Plan are as follows: 1. General Growth/ Development 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.3 The quality of development should be maintained and upgraded whenever possible. Town of Vail Page 8 1. 10 Development of Town owned lands by the Town of Vail (other than parks and open space) may be permitted where no high hazards exist, if such development is for public use. 1.12 Vail should accommodate most of the additional growth in existing developed areas (in fill areas). 2. Skier/ Tourist Concerns 2.1 The community should emphasize its role as a destination resort while accommodating day visitors. 2.4 The community should improve summer recreational options to improve year- round tourism. 2.5 The community should non -skier recreational options to improve year-round tourism. 6. Community Services 6.1 Services should keep pace with increased growth. 6.2 The Town of Vail should play a role in future development through balancing growth with services. 6.3 Services should be adjusted to keep pace with the needs of peak periods. CHAPTER VI: PROPOSED LAND USE (IN PART) P — Parks.- Included arks:Included in this category are town owned parcels intended for both active recreation activities such as athletic fields, golf courses and playgrounds, as well as areas for various passive recreation activities. TITLE 12: ZONING REGULATIONS Chapter 12-1: Title, Purpose, Applicability (in part) 12-1-2: Purpose.- A. urpose: A. General: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the town, and to promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. Town of Vail Page 9 B. Specific: These regulations are intended to achieve the following more specific purposes.- 1. urposes: 1. To provide for adequate light, air, sanitation, drainage, and public facilities. 2. To secure safety from fire, panic, flood, avalanche, accumulation of snow, and other dangerous conditions. 3. To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen congestion in the streets. 4. To promote adequate and appropriately located off street parking and loading facilities. 5. To conserve and maintain established community qualities and economic values. 6. To encourage a harmonious, convenient, workable relationship among land uses, consistent with municipal development objectives. 7. To prevent excessive population densities and overcrowding of the land with structures. 8. To safeguard and enhance the appearance of the town. 9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. 10. To assure adequate open space, recreation opportunities, and other amenities and facilities conducive to desired living quarters. 11. To otherwise provide for the growth of an orderly and viable community. Chapter 12-2: Definitions (in part) LOT OR SITE: A parcel of land occupied or intended to be occupied by a use, building, or structure under the provisions of this title and meeting the minimum requirements of this title. A lot or site may consist of a single lot of record, a portion of a lot of record, a combination of lots of record or portions thereof, or a parcel of land described by metes and bounds. Article 12-813: Outdoor Recreation District Section 12-88-1: Purpose The outdoor recreation district is intended to preserve undeveloped or open space lands from intensive development while permitting outdoor recreational Town of Vail Page 10 activities that provide opportunities for active and passive recreation areas, facilities and uses. 12-8B-2: Permitted Uses The following uses shall be permitted in the OR district.- Bicycle istrict: Bicycle and pedestrian paths. Golf courses. Interpretive nature walks. Nature preserves. Passive outdoor recreation areas and open spaces. 12-8B-3: Conditional Uses The following conditional uses shall be permitted, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title.- Accessory itle: Accessory buildings (permanent and temporary) and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concessions, storage buildings, and similar uses. Cemeteries. Communications antennas and appurtenant equipment. Equestrian trails, used only to access national forest system lands. Public parks and active public outdoor recreation areas and uses, excluding buildings. Public utility and public service uses. Seasonal use or structure. Ski lifts, tows and runs. Well water treatment facilities 12-8B-4: Accessory Uses The following accessory uses shall be permitted in the OR district.- Accessory istrict: Accessory uses in the OR district are subject to conditional use permit review in accordance with the provisions of chapter 16 of this title. Town of Vail Page 11 12-88-5: Lot Area And Site Dimensions.- Not imensions:Not applicable in the OR district. 12-88-6: Setbacks.- In etbacks:In the OR district, the minimum setback shall be twenty feet (20) from all property lines, except as may be further restricted by the planning and environmental commission in conjunction with the issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title. 12-88-7: Height.- For eight:For a flat roof or mansard roof, the height of buildings shall not exceed twenty one feet (21). For a sloping roof, the height of buildings shall not exceed twenty four feet (24). 12-88-8: Density: Not applicable in the OR district. 12-88-9: Site Coverage.- Site overage:Site coverage shall not exceed five percent (5%) of the total site area. 12-88-10: Landscaping And Site Development: Landscape requirements shall be determined by the design review board in accordance with chapter 11 of this title. 12-88-11: Parking.- Off arking:Off street parking shall be provided in accordance with chapter 10 of this title. 12-88-12: Additional Development Standards: Additional regulations pertaining to site development standards and the development of land in the outdoor recreation district are found in chapter 14 of this title. Article 12-9C: General Use District (in part) Section 12-9C-1: Purpose The general use district is intended to provide sites for public and quasi -public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12-1-2 of this title and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi -public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of buildings and other Town of Vail Page 12 structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. 12-9C-2: Permitted Uses The following uses shall be permitted in the GU district.- Bicycle istrict: Bicycle and pedestrian paths. Communications antennas and appurtenant equipment. Employee housing units, as further regulated by chapter 13 of this title. Passive outdoor recreation areas, and open space. 12-9C-3: Conditional Uses A. Generally: The following conditional uses shall be permitted in the GU district, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title.- Child itle: Child daycare centers. Equestrian trails. Golf courses. Healthcare facilities. Helipad for emergency and/or community use. Major arcades. Plant and tree nurseries, and associated structures, excluding the sale of trees or other nursery products, grown, produced or made on the premises. Public and private parks and active outdoor recreation areas, facilities and uses. Public and private schools. Public and quasi -public indoor community facilities. Public buildings and grounds. Public parking structure. Public theaters, meeting rooms and convention facilities. Town of Vail Page 13 Public tourist/guest service related facilities. Public transportation terminals. Public unstructured parking. Public utility and public service uses. Religious institutions. Seasonal structures or uses to accommodate educational, recreational or cultural activities. Ski lifts, tows and runs. Water and sewage treatment plants. B. Proximity To Parking Required: The following conditional uses shall be permitted in accordance with the issuance of a conditional use permit, provided such use is accessory to a parking structure.- Offices. tructure: Offices. Restaurants. Ski and bike storage facilities. Sundries shops. Tourist/guest service related facilities. Transit/shuttle services. 12-9C-4: Accessory Uses The following accessory uses shall be permitted in the GU district.- Minor istrict: Minor arcades. Other uses customarily incidental and accessory to permitted or conditional uses, and necessary for the operation thereof, with the exception of buildings. 12-9C-5: Development Standards A. Prescribed By Planning And Environmental Commission: In the general use district, development standards in each of the following categories shall be as prescribed by the planning and environmental commission.- Town ommission: Town of Vail Page 14 1. Lot area and site dimensions. 2. Setbacks. 3. Building height. 4. Density control. 5. Site coverage. 6. Landscaping and site development. 7. Parking and loading. B. Reviewed By Planning And Environmental Commission: Development standards shall be proposed by the applicant as a part of a conditional use permit application. Site specific development standards shall then be determined by the planning and environmental commission during the review of the conditional use request in accordance with the provisions of chapter 16 of this title. 12-9C-6: Additional Development Standards Additional regulations pertaining to site development standards and the development of land in the general use district are found in chapter 14 of this title. CHAPTER 12-16: CONDITIONAL USES PERMITS (in part) Section 12-16-1: Purpose, Limitations: In order to provide the flexibility necessary to achieve the objectives of this title, specified uses are permitted in certain districts subject to the granting of a conditional use permit. Because of their unusual or special characteristics, conditional uses require review so that they may be located properly with respect to the purposes of this title and with respect to their effects on surrounding properties. The review process prescribed in this chapter is intended to assure compatibility and harmonious development between conditional uses and surrounding properties in the Town at large. Uses listed as conditional uses in the various districts may be permitted subject to such conditions and limitations as the Town may prescribe to insure that the location and operation of the conditional uses will be in accordance with the development objectives of the Town and will not be detrimental to other uses or properties. Where conditions cannot be devised, to achieve these objectives, applications for conditional use permits shall be denied. VI. COMPARISON OF OUTDOOR RECREATION AND GENERAL USE DISTICTS Development Standard Outdoor Recreation District Lot Area/Site Dimensions n/a Setbacks 20 ft. or more restrictive per PEC Height 21 ft. flat / 24 ft. sloping Town of Vail General Use District per PEC per PEC per PEC Page 15 Density n/a per PEC Site Coverage 5% of total site area per PEC Landscaping per Design Review Board per PEC Parking per 12-10, Vail Town Code per PEC VII. SITE ANALYSIS Vail Golf Course Parking Lot Address: 1775 Sunburst Drive Legal Description: Lot 3, Sunburst Filing 3 Zoning: General Use District Proposed Zoning: Outdoor Recreation District Land Use Designation: Park Mapped Geological Hazards: High Severity Rockfall Lot Area: 1.01 acres (+/- 43,995 sq. ft.) Vail Golf Course Clubhouse Address: 1775 Sunburst Drive Legal Description: Unplatted Zoning: Outdoor Recreation District Land Use Designation: Park Mapped Geological Hazards: High Severity Rockfall Lot Area: 90.75 acres (+/- 3,995,070 sq.ft.) Standard Allowed/Required Proposed Lot/Site Area: n/a 91.76 ac (3,997,065 sq.ft.) Setbacks Front: 20 ft. or per PEC >20 ft. West Side: 20 ft. or per PEC >20 ft. East Side: 20 ft. or per PEC >20 ft. Rear: 20 ft. or per PEC >20 ft. Height: Current OR zoning 21 ft. flat / 24 ft. sloped 33 ft. sloped Proposed OR zoning 30 ft. flat / 33 ft. sloped 33 ft. sloped Height, Architectural Projections: Current OR zoning 30 ft. (+25%) 40 ft. tower Proposed OR zoning 41.25 ft. (+25%) 40 ft. tower Density & GRFA: n/a n/a Town of Vail Page 16 Site Coverage: Landscaping: Parking: 199,853 sq.ft. (5%) 23,510 (0.6%) per Design Review Board n/a 122 VIII. SURROUNDING LAND USES AND ZONING Existing Use North: 1-70 South: Residential West: Residential East: Residential IX. REVIEW CRITERIA 124 Zoning District n/a Single Family District and SDD #24 Low Density Multiple Family District Two -Family Primary/Secondary District ZONE DISTRICT BOUNDARY AMENDMENT Before acting on a zone district boundary amendment application, the Planning and Environmental Commission shall consider the following factors with respect to this proposal: 1. The extent to which the zone district amendment is consistent with all the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town. The proposed rezoning is intended to facilitate renovations to the Vail Golf Course clubhouse building in response to the 2011 election in which the Vail electorate re- allocated conference center funds specifically for the "expansion and improvement of the clubhouse at the Vail Golf Course and Nordic Center, including multi -use community space" which Staff finds consistent with the development objectives of the Town. The Vail Golf Course parking lot is designated as Park by the Vail Land Use Plan and zoned General Use District. The adjacent portions of the Vail Golf Course are also designated as Park by the Vail Land Use Plan, but zoned Outdoor Recreation District. Staff finds the proposed rezoning to be consistent the purpose of the Park land use designation: P — Parks.- Included arks: Included in this category are town owned parcels intended for both active recreation activities such as athletic fields, golf courses and playgrounds, as well as areas for various passive recreation activities. Staff finds the proposed rezoning to be consistent with the following goals of the Vail Land Use Plan: Town of Vail Page 17 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.3 The quality of development should be maintained and upgraded whenever possible. 1.10 Development of Town owned lands by the Town of Vail (other than parks and open space) may be permitted where no high hazards exist, if such development is for public use. 1.12 Vail should accommodate most of the additional growth in existing developed areas (in fill areas). 2.1 The community should emphasize its role as a destination resort while accommodating day visitors. 2.4 The community should improve summer recreational options to improve year- round tourism. 2.5 The community should non -skier recreational options to improve year-round tourism. 6.1 Services should keep pace with increased growth. 6.2 The Town of Vail should play a role in future development through balancing growth with services. 6.3 Services should be adjusted to keep pace with the needs of peak periods. Staff finds the proposed rezoning to be consistent with the following general and specific purposes of the Town's adopted Zoning Regulations: 12-1-2: Purpose.- A. urpose:A. General: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the town, and to promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. B. Specific: These regulations are intended to achieve the following more specific purposes.- 1. urposes: 1. To provide for adequate light, air, sanitation, drainage, and public facilities. 2. To secure safety from fire, panic, flood, avalanche, accumulation of snow, and other dangerous conditions. Town of Vail Page 18 3. To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen congestion in the streets. 4. To promote adequate and appropriately located off street parking and loading facilities. 5. To conserve and maintain established community qualities and economic values. 6. To encourage a harmonious, convenient, workable relationship among land uses, consistent with municipal development objectives. 7. To prevent excessive population densities and overcrowding of the land with structures. 8. To safeguard and enhance the appearance of the town. 9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. 10. To assure adequate open space, recreation opportunities, and other amenities and facilities conducive to desired living quarters. 11. To otherwise provide for the growth of an orderly and viable community. Staff finds the proposed rezoning to be consistent with the purpose of the Outdoor Recreation District identified in Section 12-813-1, Purpose, Vail Town Code: "Section 12-88-1: Purpose The outdoor recreation district is intended to preserve undeveloped or open space lands from intensive development while permitting outdoor recreational activities that provide opportunities for active and passive recreation areas, facilities and uses." Therefore, Staff finds the proposed rezoning meets this review criterion. 2. The extent to which the zone district amendment is suitable with the existing and potential land uses on the site and existing and potential surrounding land uses as set out in the town's adopted planning documents. A "golf course" is allowed as a permitted use in the Outdoor Recreation District and as a conditional use in the General Use District. The proposed rezoning continues to allow the existing golf course parking lot on the subject site. The existing golf course parking lot can be expanded or modified under both the existing and proposed zoning. Town of Vail Page 19 Staff finds that the proposed rezoning of the subject property will not alter the suitability of the existing golf course parking lot on the site or with surrounding use. Therefore, Staff finds the proposed rezoning meets this review criterion. 3. The extent to which the zone district amendment presents a harmonious, convenient, workable relationship among land uses consistent with municipal development objectives. Staff believes the existing golf course parking lot currently has a harmonious, convenient, and workable relationship among land uses in the surrounding neighborhood. Staff does not believe the proposed rezoning of the subject property will alter this relationship. Therefore, Staff finds the proposed rezoning meets this review criterion. 4. The extent to which the zone district amendment provides for the growth of an orderly viable community and does not constitute spot zoning as the amendment serves the best interests of the community as a whole. The majority of the Vail Golf Course is designated as Park by the Vail Land Use Plan and zoned Outdoor Recreation District. The applicant is proposing that the golf course parking lot be zoned the same district as the adjacent golf course areas. Therefore, Staff does not believe the applicant's proposal constitutes a spot zoning and therefore finds the proposed rezoning meets this review criterion. 5. The extent to which the zone district amendment results in adverse or beneficial impacts on the natural environment, including, but not limited to, water quality, air quality, noise, vegetation, riparian corridors, hillsides and other desirable natural features. The existing golf course parking lot may continue and may be expanded or modified under both the existing and proposed zoning. Staff finds that rezoning of this property from the General Use District to the Outdoor Recreation District will not alter the impacts on the natural environment in comparison to existing conditions. Therefore, Staff finds the proposed rezoning meets this review criterion. 6. The extent to which the zone district amendment is consistent with the purpose statement of the proposed zone district. As identified above, Staff finds that the proposed rezoning is consistent with the purpose of the Outdoor Recreation District as outlined in Section V of this memorandum. Therefore, Staff believes the proposed rezoning meets this review criterion. 7. The extent to which the zone district amendment demonstrates how conditions have changed since the zoning designation of the subject property was adopted and is no longer appropriate. Town of Vail Page 20 As further described in Section III, Background, of this memorandum, the subject golf course parking lot (Lot 3) was originally an element of the Sunburst development and separated from the golf course by a proposed street. Sunburst Drive was subsequently realigned and Lot 3, along with some residential lots located to the southeast, became adjacent to the golf course and separated from the majority of the Sunburst development. While part of the Sunburst development, Lot 3 was zoned as part of Special Development District #1 and then rezoned to the Public Use District. The Public Use District was subsequently amended and renamed the General Use District. Staff finds that it is necessary to zone the golf course parking lot the same district as the adjacent golf course areas (including the clubhouse) to achieve the efficient and effective implementation of the Town's zoning regulations. Staff finds that the zoning of these two golf course areas as different zone districts to no longer be appropriate. 8. Such other factors and criteria as the commission and/or council deem applicable to the proposed rezoning. PRESCRIBED REGULATION AMENDMENT Before acting on a prescribed regulation amendment application, the Planning and Environmental Commission shall consider the following factors with respect to this proposal: 1. The extent to which the text amendment furthers the general and specific purposes of the zoning regulations; and The proposed text amendment is intended to facilitate renovations to the Vail Golf Course clubhouse building. Staff finds the proposed prescribed regulation amendment to be consistent with the following general and specific purposes of the Town's adopted Zoning Regulations: 12-1-2: Purpose.- A. urpose:A. General: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the town, and to promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. B. Specific: These regulations are intended to achieve the following more specific purposes.- 1. urposes: 1. To provide for adequate light, air, sanitation, drainage, and public facilities. 2. To secure safety from fire, panic, flood, avalanche, accumulation of snow, and other dangerous conditions. Town of Vail Page 21 3. To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen congestion in the streets. 4. To promote adequate and appropriately located off street parking and loading facilities. 5. To conserve and maintain established community qualities and economic values. 6. To encourage a harmonious, convenient, workable relationship among land uses, consistent with municipal development objectives. 7. To prevent excessive population densities and overcrowding of the land with structures. 8. To safeguard and enhance the appearance of the town. 9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. 10. To assure adequate open space, recreation opportunities, and other amenities and facilities conducive to desired living quarters. 11. To otherwise provide for the growth of an orderly and viable community. Staff finds the proposed prescribed regulation amendment to be consistent with the purpose of the Outdoor Recreation District identified in Section 12-813-1, Purpose, Vail Town Code: "Section 12-88-1: Purpose The outdoor recreation district is intended to preserve undeveloped or open space lands from intensive development while permitting outdoor recreational activities that provide opportunities for active and passive recreation areas, facilities and uses." Therefore, Staff finds the proposed rezoning meets this review criterion. 2. The extent to which the text amendment would better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and The proposed text amendment is intended to facilitate renovations to the Vail Golf Course clubhouse building in response to the 2011 election in which the Vail electorate re -allocated conference center funds specifically for the "expansion and improvement of the clubhouse at the Vail Golf Course and Nordic Center, including multi -use community space" which Staff finds consistent with the development objectives of the Town. Town of Vail Page 22 The applicant is proposing an increase in the allowable building height within the Outdoor Recreation District for golf course clubhouses. The subject Vail Golf Course in the only golf course in town and the subject clubhouse is the golf course clubhouse in Vail. The existing clubhouse building is constructed to the current maximum building height of 24 feet. The existing building height and existing height limits of the Outdoor Recreation District limit the design options for renovating the existing building. The proposed height limits would provide additional flexibility in renovating the existing clubhouse building. Therefore, Staff finds the proposed amendment will better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town. The Vail Golf Course is designated as Park by the Vail Land Use Plan. Staff finds the proposed prescribed regulation amendment to be consistent the purpose of the Park land use designation: P — Parks.- Included arks:Included in this category are town owned parcels intended for both active recreation activities such as athletic fields, golf courses and playgrounds, as well as areas for various passive recreation activities. Staff finds the proposed prescribed regulation amendment to be consistent with the following goals of the Vail Land Use Plan: 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.3 The quality of development should be maintained and upgraded whenever possible. 1.10 Development of Town owned lands by the Town of Vail (other than parks and open space) may be permitted where no high hazards exist, if such development is for public use. 1.12 Vail should accommodate most of the additional growth in existing developed areas (in fill areas). 2.1 The community should emphasize its role as a destination resort while accommodating day visitors. 2.4 The community should improve summer recreational options to improve year- round tourism. 2.5 The community should non -skier recreational options to improve year-round tourism. Town of Vail Page 23 6.1 Services should keep pace with increased growth. 6.2 The Town of Vail should play a role in future development through balancing growth with services. 6.3 Services should be adjusted to keep pace with the needs of peak periods. Therefore, Staff believes that this proposal complies with this criterion. 3. The extent to which the text amendment demonstrates how conditions have substantially changed since the adoption of the subject regulation and how the existing regulation is no longer appropriate or is inapplicable; and The applicant is proposing an increase in the allowable building height within the Outdoor Recreation District for golf course clubhouses. The subject Vail Golf Course in the only golf course in town and the subject clubhouse is the golf course clubhouse in Vail. The existing clubhouse building is at the current maximum building height of 24 feet. The existing building height and existing height limits of the Outdoor Recreation District limit the design options for renovating the existing building. The proposed height limits would provide additional flexibility in renovating the existing clubhouse building. Therefore, Staff finds the proposed amendment is consistent with this criterion. 4. The extent to which the text amendment provides a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives; and The proposed allowable building height within the Outdoor Recreation District that is limited in scope to golf course clubhouses. At this time, the amendment would not affect any other Outdoor Recreation District zoned property, since the subject clubhouse is the only golf course clubhouse at the only golf course in Vail. The proposed building height limits are the same as those applied to the adjacent residential houses along Sunburst Drive which are zoned Two -Family Primary/Secondary District and Special Development District #24. Staff finds that the proposed increase in height will not alter the building bulk and scale of the existing clubhouse to a degree inconsistent with the existing character of the building or neighborhood. Therefore, Staff finds the proposed amendment is consistent with this criterion. 5. Such other factors and criteria the planning and environmental commission and/or council deem applicable to the proposed text amendment. CONDITIONAL USE PERMIT AMENDMENT Before acting on a conditional use permit application, the Planning and Environmental Commission shall consider the following factors with respect to the proposed use: Town of Vail Page 24 1. Relationship and impact of the use on the development objectives of the Town. The proposed amendment to an existing conditional use permit is intended to facilitate renovations to the Vail Golf Course clubhouse building in response to the 2011 election in which the Vail electorate re -allocated conference center funds specifically for the "expansion and improvement of the clubhouse at the Vail Golf Course and Nordic Center, including multi -use community space" which Staff finds consistent with the development objectives of the Town. Staff finds that the proposed conditional use permit amendments maintain the historic uses of the clubhouse and surrounding grounds for golf, Nordic, and banquet, wedding, community event activities and operations. Staff also finds that the proposed conditional use permit amendments will facilitate the updating and upgrading of the aged, existing clubhouse facility to be more in keeping with the Town of Vail's stated vision and mission: "Our Vision - To be the Premier Mountain Resort Community. Our Mission - We will provide the citizens of Vail and our guests superior services, outstanding environmental stewardship and an abundance of recreational, cultural and educational opportunities." The Vail Golf Course is designated as Park by the Vail Land Use Plan. Staff finds the proposed amendment to an existing conditional use permit to be consistent the purpose of the Park land use designation: P — Parks.- Included arks: Included in this category are town owned parcels intended for both active recreation activities such as athletic fields, golf courses and playgrounds, as well as areas for various passive recreation activities. Staff finds the proposed amendment to an existing conditional use permit to be consistent with the following goals of the Vail Land Use Plan: 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.3 The quality of development should be maintained and upgraded whenever possible. 1.10 Development of Town owned lands by the Town of Vail (other than parks and open space) may be permitted where no high hazards exist, if such development is for public use. 1.12 Vail should accommodate most of the additional growth in existing developed areas (in fill areas). Town of Vail Page 25 2.1 The community should emphasize its role as a destination resort while accommodating day visitors. 2.4 The community should improve summer recreational options to improve year- round tourism. 2.5 The community should non -skier recreational options to improve year-round tourism. 6.1 Services should keep pace with increased growth. 6.2 The Town of Vail should play a role in future development through balancing growth with services. 6.3 Services should be adjusted to keep pace with the needs of peak periods. Staff finds the proposed amendment to an existing conditional use permit to be consistent with the following general and specific purposes of the Town's adopted Zoning Regulations: 12-1-2: Purpose.- A. urpose:A. General: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the town, and to promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. B. Specific: These regulations are intended to achieve the following more specific purposes.- 1. urposes: 1. To provide for adequate light, air, sanitation, drainage, and public facilities. 2. To secure safety from fire, panic, flood, avalanche, accumulation of snow, and other dangerous conditions. 3. To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen congestion in the streets. 4. To promote adequate and appropriately located off street parking and loading facilities. 5. To conserve and maintain established community qualities and economic values. 6. To encourage a harmonious, convenient, workable relationship among land uses, consistent with municipal development objectives. Town of Vail Page 26 7. To prevent excessive population densities and overcrowding of the land with structures. 8. To safeguard and enhance the appearance of the town. 9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. 10. To assure adequate open space, recreation opportunities, and other amenities and facilities conducive to desired living quarters. 11. To otherwise provide for the growth of an orderly and viable community. Staff finds the proposed amendment to an existing conditional use permit to be consistent with the purpose of the Outdoor Recreation District: "Section 12-8B-1: Purpose The outdoor recreation district is intended to preserve undeveloped or open space lands from intensive development while permitting outdoor recreational activities that provide opportunities for active and passive recreation areas, facilities and uses." Staff also finds the proposed amendments to a conditional use permit to be consistent with the purposes of Chapter 12-16, Conditional Use Permit, Vail Town Code. Section 12-16-1: Purpose, Limitations.- In imitations:In order to provide the flexibility necessary to achieve the objectives of this title, specified uses are permitted in certain districts subject to the granting of a conditional use permit. Because of their unusual or special characteristics, conditional uses require review so that they may be located properly with respect to the purposes of this title and with respect to their effects on surrounding properties. The review process prescribed in this chapter is intended to assure compatibility and harmonious development between conditional uses and surrounding properties in the Town at large. Uses listed as conditional uses in the various districts may be permitted subject to such conditions and limitations as the Town may prescribe to insure that the location and operation of the conditional uses will be in accordance with the development objectives of the Town and will not be detrimental to other uses or properties. Where conditions cannot be devised, to achieve these objectives, applications for conditional use permits shall be denied. Therefore, Staff finds the proposed amendments to an existing conditional use permit meet this review criterion. Town of Vail Page 27 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. The proposed amendments to the conditional use permit will allow for the construction of updates and improvements to the subject public recreation facilities. As further identified in the applicant's request, the proposed renovation of the Vail Golf Course clubhouse includes: • "Dedicated Banquet Room with a capacity for 200 people, • Pre -convene space sufficient to support the Banquet Room, • The common areas, restrooms, elevator and stairs to be shared throughout the building, however there will be separate entrances for the Banquet Room and the recreation uses. • A grill/bar sized for +/--40 people plus outdoor/deck space, • A kitchen sized to serve the grill and a separate "warming kitchen" space for the Banquet Room, • Arrival to Golf/ pro shop and Nordic space at the parking lot level, • Project design that provides for both winter and summer use to a finished quality expected for Vail guests, • The separation of uses and enhancement of circulation throughout site and within the building, • Location of golf course finish area on the east side of the building in order to encourage golfers to exit through the grill/pro shop, • Clarification of circulation and entry on the front side of the building, • Maintain approximate existing building square footages while increasing the efficiency and functionality of the building, • Two-story tall (4 level) building, and • Reuse of as much of the existing building structure, which is critical to maintain the original project budget. " As part of this conditional use permit amendment proposal, the applicant is proposing a management and operations plans (Attachment F). Staff finds that the proposed management and operations plans minimizes any negative impacts of this proposal on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. Staff also finds that the proposed management and operations plan minimizes impacts of this proposal on neighboring property owners. The proposed management and operations plan addresses the following elements: • Golfer grill and patio • Banquet room, banquet patio, and banquet lawn • Tents • Golf cart access and flow • Parking and parking management • Lighting Town of Vail Page 28 • Noise and amplified sound • Hours of operation • Use of the old 18th green • Neighbor notification and liaison • Approval process and amendments to the plan Staff finds the proposed amendments to the conditional use permit, along with the restrictions imposed by the management and operations plan are consistent with this review criterion. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. The proposed amendment to a conditional use permit includes modifications to the golf course traffic patterns and upgrades to the configuration and design of the parking lot. These modifications will better accommodate and delineate vehicular arrival and access, patron drop-off, bus maneuvering, trash pickup, delivery access, and emergency vehicle staging than the existing conditions. The existing bus stop along Sunburst Drive will be maintained. Additionally, the existing driveway curb -cuts will also be maintained, rather than being relocated to the south, not create additional conflicts between vehicular traffic and pedestrian/bicycle traffic along Sunburst Drive. The proposed management and operations plan addresses both parking lot snow storage/removal and parking management to improve the functionality of the golf course parking lot compared to existing conditions. The proposed management and operations plan includes the following parking management elements: • Scheduling • Employee parking • Parking lot attendant • Valet parking • Shuttles The traffic study of the proposed amendments to the conditional use permit (Attachment H) concludes that: "Based on road capacity standards. Sunburst Drive in its existing condition is capable of accommodating the potential traffic increase from the proposed remodeling of the Vail Golf Course Club House." Therefore, Staff finds the proposed amendments to the conditional use permit, along with the restrictions imposed by the management and operations plan are consistent with this review criterion. Town of Vail Page 29 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. The proposed amendments to the conditional use permit will facilitate the remodel of the existing aged and worn Vail Golf Course clubhouse building and grounds. As a remodel utilizing an existing building foundation, the location of the clubhouse building and its general bulk and mass are similar to existing conditions. Staff finds the proposed amendment to a conditional use permit is consistent with the scale and bulk, architectural style, and aesthetic character of the surrounding uses. As identified elsewhere in this memorandum and in the applicant's proposal, this proposal includes numerous upgrades to the existing clubhouse: • "Dedicated Banquet Room with a capacity for 200 people, • Pre -convene space sufficient to support the Banquet Room, • The common areas, restrooms, elevator and stairs to be shared throughout the building, however there will be separate entrances for the Banquet Room and the recreation uses. • A grill/bar sized for +/--40 people plus outdoor/deck space, • A kitchen sized to serve the grill and a separate "warming kitchen" space for the Banquet Room, • Arrival to Golf/ pro shop and Nordic space at the parking lot level, • Project design that provides for both winter and summer use to a finished quality expected for Vail guests, • The separation of uses and enhancement of circulation throughout site and within the building, • Location of golf course finish area on the east side of the building in order to encourage golfers to exit through the grill/pro shop, • Clarification of circulation and entry on the front side of the building, • Maintain approximate existing building square footages while increasing the efficiency and functionality of the building, • Two-story tall (4 level) building, and • Reuse of as much of the existing building structure, which is critical to maintain the original project budget. " Staff finds that these updates and upgrades to the existing facilities will have a positive impact on the character of surrounding area consistent with this criterion. The applicant is proposed a management and operations plan addresses the following elements: Golfer grill and patio Banquet room, banquet patio, and banquet lawn Tents Town of Vail Page 30 • Golf cart access and flow • Parking and parking management • Lighting • Noise and amplified sound • Hours of operation • Use of the old 18th green • Neighbor notification and liaison • Approval process and amendments to the plan Staff finds that the various elements of the proposed management and operations plan will further minimize any negative effects upon the neighboring property owners and the character of surrounding area consistent with this criterion. X. STAFF RECOMMENDATION ZONE DISTRICT BOUNDARY AMENDMENT The Community Development Department recommends the Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of the Vail Golf Course parking loi from the General Use District to the Outdoor Recreation District, located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3, and setting forth details in regard thereto. This recommendation is based upon the review of the criteria outlined in Section IX of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to forward a recommendation of approval for this request, the Community Development Department recommends the Commission makes the following motion: "The Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of the Vail Golf Course parking lot from the General Use District to the Outdoor Recreation District, located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3, and setting forth details in regard thereto. " Should the Planning and Environmental Commission choose to recommend approval of this request; the Community Development Department recommends the Commission makes the following findings: "Based upon the review of the criteria outlined in Sections IX of the Staff memorandum to the Planning and Environmental Commission dated November 127 2012, and the evidence and testimony presented, the Planning and Environmental Commission finds.- Town inds: Town of Vail Page 31 1. That the amendments are consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and compatible with the development objectives of the town,- 2. own, 2. That the amendments are compatible with and suitable to adjacent uses and appropriate for the surrounding areas, and, 3. That the amendments promote the health, safety, morals, and general welfare of the town and promote the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. " PRESCRIBED REGULATIONS AMENDMENT The Community Development Department recommends the Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council on prescribed regulation amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for amendments to Section 12-813-7, Height, Vail Town Code, to increase the allowable building height within the Outdoor Recreation District, and setting forth details in regard thereto. This recommendation is based upon the review of the criteria outlined in Section IX of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to forward a recommendation of approval for this request, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council, on prescribed regulation amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for amendments to Section 12-8B-7, Height, Vail Town Code, to increase the allowable building height within the Outdoor Recreation District, and setting forth details in regard thereto. " Should the Planning and Environmental Commission choose to forward a recommendation of approval for this request, the Community Development Department recommends the Commission makes the following findings: "Based upon the review of the criteria outlined in Sections IX of the Staff memorandum to the Planning and Environmental Commission dated November 127 2012, and the evidence and testimony presented, the Planning and Environmental Commission finds.- 1. inds: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town,- Town own, Town of Vail Page 32 2. That the amendment furthers the general and specific purposes of the zoning regulations, and, 3. That the amendment promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. " CONDITIONAL USE PERMIT AMENDMENT The Community Development Department recommends the Planning an Environmental Commission approves, with conditions, these amendments to a conditional use permit, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the redevelopment of the Vail Golf Course Club House (i.e. accessory buildings, permanent and temporary, and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concessions, storage buildings, and similar uses), located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3 and Unplatted Parcels (a complete metes and bounds description is available at the Community Development Department Office), and setting forth details in regard thereto. This recommendation is based upon the review of the criteria outlined in Section IX of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to approve this conditional use permit amendment request, the Community Development Department recommends the Commission passes the following motion: "The Planning and Environmental Commission approves this request for amendments to a conditional use permit, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the redevelopment of the Vail Golf Course Club House (i.e. accessory buildings, permanent and temporary, and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concessions, storage buildings, and similar uses), located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3 and Unplatted Parcels (a complete metes and bounds description is available at the Community Development Department Office), and setting forth details in regard thereto." Should the Planning and Environmental Commission choose to approve this conditional use permit amendment request, the Community Development Department recommends the Commission imposes the following conditions: "1. This conditional use permit approval is contingent upon the applicant obtaining Town of Vail approval of the associated design review application. Town of Vail Page 33 2. This conditional use permit approval is contingent upon the applicant obtaining Town of Vail approval of the associated prescribed regulations amendment to increase the allowable building height within the Outdoor Recreation District." Should the Planning and Environmental Commission choose to approve this conditional use permit amendment request, the Community Development Department recommends the Commission makes the following findings: 'Based upon the review of the criteria outlined in Sections IX of the Staff memorandum to the Planning and Environmental Commission dated November 127 2012, and the evidence and testimony presented, the Planning and Environmental Commission finds.- 1. inds: 1. The proposed conditional use permit is in accordance with the purposes of the Zoning Regulations and the Outdoor Recreation District; 2. The proposed conditional use permit and the conditions under which it will be operated or maintained are not detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity; and, 3. The proposed conditional use permit complies with each of the applicable provisions of Chapter 12-16, Conditional Use Permit, Vail Town Code." VII. ATTACHMENTS A. Vicinity Map B. Applicant's Request C. Applicant's Response the PEC Questions D. Rezoning Map E. Outdoor Recreation District Map F. Management and Operations Plan G. Proposed Plans H. Traffic Report I. Preliminary Drainage Report J. Photographs K. Public Comment Town of Vail Page 34 0 TOWN OF VAIL' Memorandum To: Planning and Environmental Commission From: Community Development Department Date: November 12, 2012 Subject: A request for review of a conditional use permit for "public buildings, grounds and facilities," pursuant to Section 12-7A-3, Conditional Uses, Vail Town Code, to allow for a temporary fire station, located at 100 East Meadow Drive, Unit 2 (Village Inn Plaza Phase V)/ Lot M, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC120040) Applicant: Town of Vail, represented by Mike McGee Planner: Warren Campbell I. SUMMARY The applicant, Town of Vail, represented by Mike McGee is requesting a conditional use permit for a public buildings, grounds, and facilities at 100 East Meadow Drive, Unit 2 (commercial unit under La Bottega restaurant). The request is intended to facilitate the temporary relocation of Fire Station No. 2 (Main Vail) while it is undergoing renovations. Based upon Staff's review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends approval, with conditions, of this application subject to the findings noted in Section VIII of this memorandum. II. DESCRIPTION OF REQUEST The applicant, Town of Vail, is proposing to provide a temporary public facility (fire station) in the commercial unit below La Bottega in Village Inn Plaza, Unit 2. A fire station would be defined as a public facility for zoning purposes, and are a conditional use in the Public Accommodations (PA) District. The commercial unit is approximately 3,768 square feet in size and the fire station would utilize all tis are for office space, a lunch room, and a sleeping area and night between calls. The proposal includes a provision to locate all the fire apparatus (vehicles) within or adjacent to Fire Station No.2 pursuant to the agreement with the contractor. There will be no employee parking within the Vail Village Inn development. The proposal does not include any changes to the exterior of the building. The applicant's written description of the operation (Attachment A) has been attached for review. III. BACKGROUND The subject site was part of the original Town of Vail established in August of 1966. The subject site is within Phase V of the Vail Village Inn Special Development District (SDD) which was established by Ordinance No. 7, Series of 1976. The various phases of the district have been amended numerous times since their inception. These amendments affect projects ranging in scope from minor remodels to construction of the Vail Plaza Hotel, now called The Sebastian. On May 14, 2012, the Planning and Environmental Commission approved, with a condition, amendments to the Fire Station No.2 existing conditional use permit to allow for additions and renovation of the existing structure. IV. APPLICABLE PLANNING DOCUMENTS Title 12, Zoning Regulations, Vail Town Code (in part) ARTICLE 12-7A. PUBLIC ACCOMODATIONS (PA) DISTRICT 12-7A-1: PURPOSE: The public accommodation district is intended to provide sites for lodges and residential accommodations for visitors, together with such public and semipublic facilities and limited professional offices, medical facilities, private recreation, commercial/retail and related visitor oriented uses as may appropriately be located within the same zone district and compatible with adjacent land uses. The public accommodation district is intended to ensure adequate light, air, open space, and other amenities commensurate with lodge uses, and to maintain the desirable resort qualities of the zone district by establishing appropriate site development standards. Additional nonresidential uses are permitted as conditional uses which enhance the nature of Vail as a vacation community, and where permitted uses are intended to function compatibly with the high density lodging character of the zone district. CHAPTER 12-16: CONDITIONAL USES PERMITS (in part) Section 12-16-1: Purpose, Limitations: In order to provide the flexibility necessary to achieve the objectives of this title, specified uses are permitted in certain districts subject to the granting of a conditional use permit. Because of their unusual or special characteristics, conditional uses require review so that they may be located properly with respect to the purposes of this title and with respect to their effects on surrounding properties. The review process prescribed in this chapter is intended to assure compatibility and harmonious development between conditional uses and surrounding properties in the Town at large. Uses listed as conditional uses in the various districts may be permitted subject to such conditions and limitations as the Town may prescribe to insure that the location and operation of the conditional uses will be in accordance with the development objectives of the Town and will not be detrimental to other uses or properties. Where conditions cannot be devised, to achieve these objectives, applications for conditional use permits shall be denied. VAIL VILLAGE MASTER PLAN Goals, Objectives, Policies, and Action Steps (in part) GOAL #6 TO ENSURE THE CONTINUED IMPROVEMENT OF THE VITAL OPERATIONAL ELEMENTS OF THE VILLAGE. Obiective 6.2: Provide for the safe and efficient functions of fire, police and public utilities within the context of an aesthetically pleasing resort setting. V. SUBJECT PROPERTY Address: 100 East Meadow Drive, Unit 2 Legal Description: Lot M, Block 5D, Vail Village Filing Zoning: Public Accommodations (PA) District Land Use Plan Designation: Village Master Plan Current Land Use: Mixed Use Geologic Hazards: None VI. SURROUNDING LAND USES AND ZONING Land Use Zone District North 1-70 ROW N/A South Mixed Use Public Accommodations East Mixed Use Commercial Service Center West Multi -Family Residential Public Accommodations VII. CONDITIONAL USE PERMIT REVIEW CRITERIA Before acting on a conditional use permit application, the Planning and Environmental Commission shall consider the following factors with respect to the proposed use: 1. Relationship and impact of the use on the development objectives of the Town. The Town has established development objectives including enhancing the livelihood of the commercial cores, as well as providing new retail experiences and options for guests. This is why horizontal zoning was established in the Commercial Core 1 District, with retail and restaurants permitted uses on the first level. However, there is no horizontal zoning in the Public Accommodations District, but uses that are typically not permitted on the first floor of the CC1 District are listed as conditional uses in the PA District. Within the Vail Village Master Plan Goal #1 states: Encourage high quality, redevelopment while preserving the unique architectural scale of the village in order to sustain its sense of community and identity. The additions and renovation approved at the Fire Station No. 2 structure are being done in part to reinvest in the community and provide a facility which is not only functional, but in keeping with the architectural improvements made over the past decade as stated in Goal 1 above. In order to accomplish this goal there is a need to provide continued emergency services in the heart of Vail Village and Lionshead. The request for a public facility in Phase V of the Vail Village Inn is temporary and is intend to maintain acceptable emergency services in the vicinity. Staff finds that this conditional use permit is in line with the development objectives to keep and enhance emergency services in Vail Village while construction is occurring on Fire Station No.2. 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. As the proposal does not include any exterior modification and all fire apparatus will be stored at the fire Station No.2 structure, Staff believes the proposed temporary public facility will not have any effect on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities and other public facilities needs. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. As the proposal does not include any exterior modification and all fire apparatus will be stored at the fire Station No.2 structure, Staff believes the proposed temporary public facility will not have any effect on the elements identified in the criterion above. There could be impacts at the intersection of Vail Road and Meadow Drive when fire fighters need to cross the intersection to reach the fire apparatus. Staff believes these impacts will be no more impactful that the regular pedestrian traffic in this intersection. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. Staff finds that the proposed application will not have any negative effect upon the character of the area. Fire Station No. 2 has been in operation for numerous decades in the general location of the temporary fire station in proposed in Phase V of the Vail Village Inn. There are no effects on scale and bulk as there are no exterior changes to the structure. VIII. STAFF RECOMMENDATION Based upon the review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning an Environmental Commission approves, with conditions, this conditional use permit to allow for a public facility (fire station), located at 100 East Meadow Drive, Unit 2 (Vail Village Inn Phase V)/ Lot M, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Should the Planning and Environmental Commission choose to approve this conditional use permit request, the Community Development Department recommends the Commission passes the following motion: "The Planning and Environmental Commission approves with conditions this request for a conditional use permit, pursuant to Section 12-7A-3, Conditional Uses, Vail Town Code, to allow for a public facility (fire station), located at 100 East Meadow Drive, Unit 2 (Vail Village Inn Phase V)/ Lot M, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto." Should the Planning and Environmental Commission choose to approve this conditional use permit request, the Community Development Department recommends the Commission includes the following conditions: "I. The applicant shall not park any fire apparatus on East Meadow Drive adjacent to Vail Village Inn Phase V in conjunction with this approval. 2. This approval shall expire and all equipment and personnel shall be removed from the commercial unit, seven days after the approval of a building final at the renovated Fire Station No. 2." Should the Planning and Environmental Commission choose to approve this conditional use permit request, the Community Development Department recommends the Commission makes the following findings: "Based upon the review of the criteria outlined in Section VII of the Staff memorandum to the Planning and Environmental Commission dated November 127 2012, and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. The proposed conditional use permit is in accordance with the purposes of the Zoning Regulations and the Public Accommodations District. 2. The proposed conditional use permit and the conditions under which it will be operated or maintained are not detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. 3. The proposed conditional use permit complies with each of the applicable provisions of Chapter 12-16, Conditional Use Permit, Vail Town Code." IX. ATTACHMENTS A. Applicant's request IfINri Ph VAIL 2399 North Frontage Load West Fire & Emergency Services Vail, Colorado 81657 970.479.2250 vailgov.corn 970.479.2176 fax To: Town of Vail Planning and Environmental Commission From: Vail Fire & Emergency Services Date: September 14, 2012 Re: Application for Conditional Use Permit Location: Vail Village Inn Phase 5, 68 East Meadow Drive, Vail, CO 81657 The Town of Vail has entered into a contract with GE Johnson Construction Company to remodel Vail Fire Station 2, located at 42 West Meadow Drive. The remodel schedule precludes fire personnel from staying in the station until sometime late winter or early spring (March, 2013). Historically, Station 2's crew responds to approximately 60% of the calls for service over the course of the year. Response times are critical when responding to a fire or medical emergency. While Station 1 and/or Station 3 can respond to provide backup and support to Station2, completely closing Station 2 and relocating the crew to another station is not practical. Failure to provide a fire crew in the Village and Lionshead would result in increased response times, increased disruption to our guests, increased risk to responding personnel, increased costs to operate, and an unacceptable reduction in service level. The fire engine will be housed inside the station during cold weather and at night. The three duty crew members will have office space, a lunch room and a place to rest at night between calls in the basement of the Vail Village Inn Phase 5, currently occupied by the Vail Library Staff. The Fire Department and Library staff will share the space until the end of October, 2012. No alteration of the interior space is required other than relocating desks, lamps, and other items during the Library's move back to their primary location and re -arranging and adding some furniture to facilitate office space, a break room, and a rest area for the firefighters. No interior walls, finishes or other elements will change. Crews will shower at Station 3 until the construction is substantially complete. There is limited food preparation options in the existing break room but sufficient for three fire fighters. No emergency vehicle parking is available or necessary at the Vail Village Inn. No employee parking will occur at the Vail Village Inn. Loading and unloading of bunker gear and other items necessary to operate a fire station office will occur between 7:00 AM and 7:30 AM every other day during shift change. We have received permission from 1 st Bank of Vail to use their parking lot from 7 AM to 7:30 AM on alternate days. We may occasionally have limited use of spaces on the Station 2 job site prior to the arrival of the construction crew. By contract, GE Johnson is required to provide one unobstructed bay in the existing fire station with adequate heat, lighting, air line and electrical line for the engine. When the duty crew is in the temporary station quarters and a call for service come in, the duty crew will cross the intersection on foot, get the apparatus out of the station and respond to the call. Town of Vail Page 2 will 47A,1114W.Ad Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: November 12, 2012 SUBJECT: A request for a review of an exterior alteration or modification, pursuant to Section 12-7J-12, Vail Town Code, to allow for a limited service lodge, located at 1783 North Frontage Road West (The Roost Lodge)/ Lots 9,10, 11, 12, Buffehr Creek Subdivision, and setting forth details in regard thereto (PEC120041). Applicant: Timberline Roost Lodge, represented by Mauriello Planning Group Planner: Bill Gibson I. SUMMARY The applicant, Timberline Roost Lodge LLC, is requesting the review of an exterior alteration or modification to allow for the construction of a new Marriott Residence Inn limited service lodge on the site of the current Roost Lodge at 1783 North Frontage Road West. This proposal is substantially similar to the Roost Lodge redevelopment project approved by the Town of Vail in 2006, but includes some modifications. This application is similar to a "change to approved plans" development application; however, due to the anticipated sale of the subject property, the applicant wishes to separate this proposal from the current vested development rights from the 2006 approved Roost Lodge redevelopment project. Based upon Staff's review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends approval, with conditions, of this application subject to the findings noted in Section VIII of this memorandum. II. DESCRIPTION OF REQUEST The Roost Lodge is currently owned by the applicant, Timberline Roost Lodge LLC; but is under contract to be purchased by the Harp Group. The Harp Group, pending purchase of the property, intends to redevelop the subject property by constructing a new Marriott Residence Inn limited service lodge. This proposal is substantially similar to the Roost Lodge redevelopment project approved by the Town of Vail in 2006, but includes some modifications: • Replacing the 28 approved dwelling units with 51 limited service lodge units. • Replacing the 3 approved Type III Employee Housing Units with 2 Type IV -CL Employee Housing Units. The parking requirement is reduced from 111 to 101 spaces due to the conversion of dwelling units to lodge units. The number of proposed parking spaces is proposed to be reduced from 169 to 165 (i.e. 54 surplus spaces). The previously approved architectural design, building bulk and mass, site and landscape design, development standards, etc. remain fundamentally the same; but with minor modifications further outlined in the attached letter from O'Bryan Partnership Architects. These modifications include the reconfiguration of the interior programing and floor plans, relocation of the trash dumpster to the parking garage, improvements to the exterior spa plaza, reconfiguration of exterior stairs, etc. Pursuant to Resolution No. 13, Series of 2012, the development rights associated with that 2006 Roost Lodge redevelopment project are vested until 2014, with an opportunity for a further extension until 2015. The applicant wishes to retain and protect these vested development rights while also pursuing development rights, in cooperation with the Harp Group, to construct the currently proposed Marriott Residences Inn. If the sale of the subject property is finalized, the Harp Group intends to construct the currently proposed Marriott Residences Inn. If the pending sale is not finalized, the applicant intends to construct the vested 2006 approved Roost Lodge redevelopment project. A vicinity map (Attachment A), the applicant's request (Attachment B), proposed plans (Attachment C) traffic report (Attachment D), and Resolutions No. 13, Series of 2012 (Attachment E) have been attached for review and inclusion in the record. III. BACKGROUND The Roost Lodge was originally constructed in the early 1970's as a motel project. The existing lodge contains 72 hotel rooms, one dwelling unit, and a paved surface parking lot. According to the Town's files, with the exception of minor applications for repainting, new deck rails, re -roofing, etc., the Roost Lodge has seen no significant modifications since its original construction. In 2006, the applicant obtained Town of Vail approval for the redevelopment of the Roost Lodge with the construction of a new limited service lodge. Although that project has not yet been constructed, the Vail Town Council has granted extensions of the 2006 development approvals. Pursuant to Resolution No. 13, Series of 2012, the applicant's 2006 development rights are vested until 2014 and may be granted a one year extension until 2015 at that time. IV. APPLICABLE PLANNING DOCUMENTS Staff believes that following provisions of the Vail Land Use Plan and the Vail Town Code are relevant to the review of this proposal: Town of Vail Page 2 Vail Land Use Plan (in part) CHAPTER II: LAND USE PLAN GOALS / POLICIES (in part) The goals articulated here reflect the desires of the citizenry as expressed through the series of public meetings that were held throughout the project. A set of initial goals were developed which were then substantially revised after different types of opinions were brought out in the second meeting. The goal statements were developed to reflect a general consensus once the public had had the opportunity to reflect on the concepts and ideas initially presented. The goal statements were then revised through the review process with the Task Force, the Planning and Environmental Commission and Town Council and now represent policy guidelines in the review process for new development proposals. These goal statements should be used in conjunction with the adopted Land Use Plan map, in the evaluation of any development proposal. The goal statements which are reflected in the design of the proposed Plan are as follows: General Growth / Development 1.1. Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.2. The quality of the environment including air, water and other natural resources should be protected as the Town grows. 1.3. The quality of development should be maintained and upgraded whenever possible. 1.4. The original theme of the old Village Core should be carried into new development in the Village Core through continued implementation of the Urban Design Guide Plan. 1.5. Commercial strip development of the Valley should be avoided. 1.6. Development proposals on the hillsides should be evaluated on a case by case basis. Limited development may be permitted for some low intensity uses in areas that are not highly visible from the Valley floor. New projects should be carefully controlled and developed with sensitivity to the environment. 1.7. New subdivisions should not be permitted in high geologic hazard areas. 1.8. Recreational and public facility development on National Forest lands may be permitted where no high hazards exist if: Town of Vail Page 3 a. Community objectives are met as articulated in the Comprehensive Plan. b. The parcel is adjacent to the Town boundaries, with good access. c. The affected neighborhood can be involved in the decision-making process. 1.9. The existing condition and use of National Forest Land (USFS) which is exchanged, sold, or otherwise falls into private ownership should remain unchanged. A change in the existing condition and use may be considered if the change substantially complies with the Vail Comprehensive Plan and achieves a compelling public benefit which furthers the public interest, as determined by the Town Council. 1.10. Development of Town owned lands by the Town of Vail (other than parks and open space) may be permitted where no high hazards exist, if such development is for public use. 1.11. Town owned lands shall not be sold to a private entity, long term leased to a private entity or converted to a private use without a public hearing process. 1.12. Vail should accommodate most of the additional growth in existing developed areas (infill areas). 1.13. Vail recognizes its stream tract as being a desirable land feature as well as its potential for public use. 2. Skier /Tourist Concerns 2.1. The community should emphasize its role as a destination resort while accommodating day visitors. 2.2. The ski area owner, the business community and the Town leaders should work together closely to make existing facilities and the Town function more efficiently. 2.3. The ski area owner, the business community and the Town leaders should work together to improve facilities for day skiers. 2.4. The community should improve summer recreational options to improve year-round tourism. 2.5. The community should improve non -skier recreational options to improve year-round tourism. 2.6. An additional golf course is needed. The Town should work with the down valley communities to develop a golf course as well as other sports facilities to serve the regional demand for recreational facilities. Town of Vail Page 4 2.7. The Town of Vail should improve the existing park and open space lands while continuing to purchase open space. 2.8. Day skier needs for parking and access should be accommodated through creative solutions such as: a. Increase busing from out of town. b. Expanded points of access to the mountain by adding additional base portals. c. Continuing to provide temporary surface parking. d. Addition of structured parking. 3. Commercial 3.1. The hotel bed base should be preserved and use more efficiently. 3.2. The Village and Lionshead areas the best location for hotels to serve the future needs of destination skiers. 3.3. Hotels are important to the continued success of the Town of Vail, therefore conversion to condominiums should be discouraged. 3.4. Commercial growth should be concentrated in existing commercial areas to accommodate both local and visitor needs. 3.5. Entertainment oriented business and cultural activities should be encouraged in the core areas to create diversity. More night-time businesses, on-going events and sanctioned "street happenings" should be encouraged. 4. Village Core / Lionshead 4.1. Future commercial development should continue to occur primarily in existing commercial areas. Future commercial development in the Core areas needs to be carefully controlled to facilitate access and delivery. 4.2. Increased density in the Core areas is acceptable so long as the existing character of each area is preserved through implementation of the Urban Design Guide Plan and the Vail Village Master Plan. 4.3. The ambiance of the Village is important to the identity of Vail and should be preserved. (Scale, alpine character, small town feeling, mountains, natural settings, intimate size, cosmopolitan feeling, environmental quality.) 4.4. The connection between the Village Core and Lionshead should be enhanced through: Town of Vail Page 5 a. Installation of a new type of people mover. b. Improving the pedestrian system with a creatively designed connection, oriented toward a nature walk, alpine garden, and/or sculpture plaza. c. New development should be controlled to limit commercial uses. 5. Residential 5.1. Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exist. 5.2. Quality time share units should be accommodated to help keep occupancy rates up. 5.3. Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail, with appropriate restrictions. 5.4. Residential growth should keep pace with the market place demands for a full range of housing types. 5.5. The existing employee housing base should be preserved and upgraded. Additional employee housing needs should be accommodated at varied sites throughout the community. 6. Community Services 6.1. Services should keep pace with increased growth. 6.2. The Town of Vail should play a role in future development through balancing growth with services. 6.3. Services should be adjusted to keep pace with the needs of peak periods. CHAPTER VI — PROPOSED LAND USE (in part) MDR - Medium Density Residential: The medium density residential category includes housing which would typically be designed as attached units with common walls. Densities in this category would range from 3 to 14 dwelling units per buildable acre. Additional types of uses in this category would include private recreation facilities, private parking facilities and institutional / public uses such as parks and open space, churches and fire stations. Title 12, Zoning Regulations, Vail Town Code (in part) ARTICLE 7J: PUBLIC ACCOMMODATION 2 DISTICT Town of Vail Page 6 12-7J-1: PURPOSE: The public accommodation -2 district is intended to provide sites for lodges, limited service lodges, and residential accommodations on a short term basis, for visitors and guests, together with such public and semipublic facilities and commercial/retail and related visitor oriented uses as may be appropriately located within the same zone district and compatible with adjacent land uses. This district is intended to provide for lodging sites located outside the periphery of the town's Vail Village and Lionshead commercial core areas. The public accommodation -2 district is intended to ensure adequate light, air, open space, and other amenities commensurate with lodge uses, and to maintain the desirable resort qualities of the zone district by establishing appropriate site development standards. Additional nonresidential uses are allowed as conditional uses which enhance the nature of Vail as a vacation community, and where permitted uses are intended to function compatibly with the high density lodging character of the zone district. 12-7J-2: PERMITTED USES: The following uses shall be permitted in the PA -2 district: Employee housing units, as further regulated by chapter 13 of this title. Limited service lodge, including accessory eating, drinking, or retail establishments located within the principal use and not occupying more than ten percent (10%) of the total gross residential floor area of the main structure or structures on the site; additional accessory dining areas may be located on an outdoor deck, porch, or terrace. Lodges, including accessory eating, drinking, or retail establishments located within the principal use and not occupying more than ten percent (10%) of the total gross residential floor area of the main structure or structures on the site, additional accessory dining areas may be located on an outdoor deck, porch, or terrace. 12-7J-3: CONDITIONAL USES: The following conditional uses shall be permitted in the PA -2 district, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title: Bed and breakfasts, as further regulated by section 12-14-18 of this title. Fractional fee club units, as further regulated by subsection 12-16-7A8 of this title. Lodges, including accessory eating, drinking, or retail establishments located within the principal use and occupying between ten percent (10%) and fifteen percent (15%) of the total gross residential floor area of the buildings, grounds and facilities. Public or commercial parking facilities or structures. Public transportation terminals. Town of Vail Page 7 Public utility and public service uses. Theaters and convention facilities. 12-7J-4: ACCESSORY USES: The following accessory uses shall be permitted in the PA -2 district: Home occupations, subject to issuance of a home occupation permit in accordance with the provisions of section 12-14-12 of this title. Meeting rooms. Swimming pools, tennis courts, patios, or other recreation facilities customarily incidental to permitted lodge uses. Other uses customarily incidental and accessory to permitted or conditional uses, and necessary for the operation thereof. 12-7J-5: LOT AREA AND SITE DIMENSIONS: The minimum lot or site area shall be ten thousand (10,000) square feet of buildable area and each site shall have a minimum frontage of thirty feet (30'). Each site shall be of a size and shape capable of enclosing a square area eighty feet (80') on each side within its boundaries. 12-7J-6: SETBACKS: In the PA -2 district, the minimum front setback shall be twenty feet (20'), the minimum side setback shall be twenty feet (20'), and the minimum rear setback shall be twenty feet (20'). At the discretion of the planning and environmental commission and/or the design review board, variations to the setback standards outlined above may be approved during the review of exterior alterations or modifications (section 12-7J-12 of this article) subject to the applicant demonstrating compliance with the following criteria: A. Proposed building setbacks provide necessary separation between buildings and riparian areas, geologically sensitive areas and other environmentally sensitive areas. B. The proposed building setbacks will provide adequate availability of light, air and open space. C. Proposed building setbacks will provide a compatible relationship with buildings and uses on adjacent properties. D. Proposed building setbacks will result in creative design solutions or other public benefits that could not otherwise be achieved by conformance with prescribed setback standards. Town of Vail Page 8 12-7J-7: HEIGHT: For a flat roof or mansard roof, the height of buildings shall not exceed forty five feet (45'). For a sloping roof, the height of buildings shall not exceed forty eight feet (48'). 12-7J-8: DENSITY CONTROL: Up to one hundred fifty (150) square feet of gross residential floor area (GRFA) may be permitted for each one hundred (100) square feet of buildable site area. Final determination of allowable gross residential floor area shall be made by the planning and environmental commission in accordance with section 12-7J-12 of this article. Specifically, in determining allowable gross residential floor area the planning and environmental commission shall make a finding that proposed gross residential floor area is in conformance with applicable elements of the Vail comprehensive plan. Total density shall not exceed twenty five (25) dwelling units per acre of buildable site area. For the purposes of calculating density, employee housing units, limited service lodge units, accommodation units and fractional fee club units shall not be counted towards density (dwelling units per acre). A dwelling unit in a multiple -family building may include one or more attached accommodation units. 12-7J-9: SITE COVERAGE: Site coverage shall not exceed sixty five percent (65%) of the total site area. Final determination of allowable site coverage shall be made by the planning and environmental commission and/or the design review board in accordance with section 12-7J-12 of this article. Specifically, in determining allowable site coverage the planning and environmental commission and/or the design review board shall make a finding that proposed site coverage is in conformance with applicable elements of the Vail comprehensive plan. 12-7J-10: LANDSCAPING AND SITE DEVELOPMENT: At least thirty percent (30%) of the total site area shall be landscaped. The minimum width and length of any area qualifying as landscaping shall be fifteen feet (15') with a minimum area not less than three hundred (300) square feet. 12-7J-10: LANDSCAPING AND SITE DEVELOPMENT: At least thirty percent (30%) of the total site area shall be landscaped. The minimum width and length of any area qualifying as landscaping shall be fifteen feet (15') with a minimum area not less than three hundred (300) square feet. 12-7J-12: EXTERIOR ALTERATIONS OR MODIFICATIONS: A. Review Required: The construction of a new building or the alteration of an existing building shall be reviewed by the design review board in accordance with chapter 11 of this title. However, any project which adds additional dwelling units, accommodation units, fractional fee club units, limited service lodge units, any project which adds more than one thousand (1,000) square feet of commercial floor area or common space, or any project which has substantial off site impacts (as determined by the administrator) Town of Vail Page 9 shall be reviewed by the planning and environmental commission as a major exterior alteration in accordance with this chapter and section 12-3-6 of this title. Complete applications for major exterior alterations shall be submitted in accordance with administrative schedules developed by the department of community development for planning and environmental commission and design review board review. The following submittal items are required: 1. Application: An application shall be made by the owner of the building or the building owner's authorized agent or representative on a form provided by the administrator. Any application for condominiumized buildings shall be authorized by the condominium association in conformity with all pertinent requirements of the condominium association's declarations. 2. Application; Contents: The administrator shall establish the submittal requirements for an exterior alteration or modification application. A complete list of the submittal requirements shall be maintained by the administrator and filed in the department of community development. Certain submittal requirements may be waived and/or modified by the administrator and/or the reviewing body if it is demonstrated by the applicant that the information and materials required are not relevant to the proposed development or applicable to the planning documents that comprise the Vail comprehensive plan. The administrator and/or the reviewing body may require the submission of additional plans, drawings, specifications, samples and other materials if deemed necessary to properly evaluate the proposal. 3. Work Sessions/Conceptual Review: If requested by either the applicant or the administrator, submittals may proceed to a work session with the planning and environmental commission, a conceptual review with the design review board, or a work session with the town council. 4. Hearing: The public hearing before the planning and environmental commission shall be held in accordance with section 12-3-6 of this title. The planning and environmental commission may approve the application as submitted, approve the application with conditions or modifications, or deny the application. The decision of the planning and environmental commission may be appealed to the town council in accordance with section 12-3-3 of this title. 5. Lapse Of Approval: Approval of an exterior alteration as prescribed by this article shall lapse and become void three (3) years following the date of approval by the design review board unless, prior to the expiration, a building permit is issued and construction is commenced and diligently pursued to completion. Administrative extensions shall be allowed for reasonable and unexpected delays as long as code provisions affecting the proposal have not changed. 12-7J-13: COMPLIANCE BURDEN: It shall be the burden of the applicant to prove by a preponderance of the evidence before the planning and environmental commission and the design review board that the proposed exterior alteration or new development is in compliance with the purposes Town of Vail Page 10 of the public accommodation -2 (PA -2) zone district, and that the proposal does not otherwise have a significant negative effect on the character of the neighborhood, and that the proposal substantially complies with other applicable elements of the Vail comprehensive plan. 12-7J-14: MITIGATION OF DEVELOPMENT IMPACTS: Property owners/developers shall also be responsible for mitigating direct impacts of their development on public infrastructure and in all cases mitigation shall bear a reasonable relation to the development impacts. Impacts may be determined based on reports prepared by qualified consultants. The extent of mitigation and public amenity improvements shall be balanced with the goals of redevelopment and will be determined by the planning and environmental commission in review of development projects and conditional use permits. Substantial off site impacts may include, but are not limited to, the following: deed restricted employee housing, roadway improvements, pedestrian walkway improvements, streetscape improvements, stream tract/bank restoration, loading/delivery, public art improvements, and similar improvements. The intent of this section is to only require mitigation for large scale redevelopment/development projects which produce substantial off site impacts. V. SITE ANALYSIS Address: 1783 North Frontage Road West Legal Description: Lots 9, 10, 11, 12, Buffehr Creek Subdivision Zoning: Public Accommodation 2 District Land Use Designation: Medium Density Residential Geological Hazards: n/a Lot Area: 86,597 sq.ft. (1.99 acres) Standard Allowed/Required 2006 Vested Approval Proposed Density: 49 Dwelling Units Lodge Units: Unlimited GRFA: 129,896 sq. ft. Building Height: 48 ft. Site Coverage: 56,288 sq.ft. (65%) Landscape Area: 25,979 sq.ft. (30%) Setbacks North: 0 ft. — 20 ft. West: 0 ft. — 20 ft. East: 0 ft. — 20 ft. South: 0 ft. — 20 ft. Parking: 111 spaces Loading: 1 berth Town of Vail 28 Dwelling Units 0 Dwelling Units 101 LSLU's 152 LSLU's 75,842 sq.ft. 75,031 sq.ft. 48 ft. no change 44,376 sq.ft. (51 %) no change 38,698 sq.ft. (44%) 38,048 sq.ft. (44%) 20 ft. above grade no change 15 ft. above grade 20 ft. above grade 30 ft. above grade no change 20 ft. above grade no change 169 spaces 165 spaces 1 berth no change Page 11 1y/I 1y/IA Employee Housing: 11.2 employees 3 Type III EHUs SURROUNDING LAND USES AND ZONING Existing Use North: Residential South: 1-70/Hwy. 6 West: Residential East: Residential REVIEW CRITERIA 11.2 employees Zoning District Two -Family Primary/Secondary District n/a Two -Family Primary/Secondary District Residential Cluster District Before acting on this application, the Planning and Environmental Commission shall consider the following factors with respect to the proposed use: 1. The proposed exterior alteration or new development is in compliance with the purposes of the public accommodation -2 (PA -2) zone district. The purposes of the Public Accommodation -2 (PA -2) zone district are outlined in Section IV of this memorandum. The primary purpose of the PA -2 zone district is: "The Public Accommodation -2 District is intended to provide sites for lodges, limited service lodges, and residential accommodations on a short term basis, for visitors and guests, together with such public and semipublic facilities and commercial/retail and related visitor oriented uses as may be appropriately located within the same zone district and compatible with adjacent land uses. This district is intended to provide for lodging sites located outside the periphery of the town's Vail Village and Lionshead commercial core areas. The public accommodation -2 district is intended to ensure adequate light, air, open space, and other amenities commensurate with lodge uses, and to maintain the desirable resort qualities of the zone district by establishing appropriate site development standards. Additional nonresidential uses are allowed as conditional uses which enhance the nature of Vail as a vacation community, and where permitted uses are intended to function compatibly with the high density lodging character of the zone district..." The proposed Marriott Residence Inn is a lodge located outside the town's commercial core areas that is comprised of accommodation units and employee housing units, and includes the amenities typically associated with a limited service lodge use. Therefore, Staff finds that the proposal adheres to the basic purposes of the PA -2 zone district. The architectural design, building bulk and mass, site and landscape design, and the development standards of the proposed Marriott Residence Inn are consistent with the 2006 Roost Lodge redevelopment project which through the development review process was found to be compatible with the adjacent land uses, providing adqueate light, air, open space, and maintains the desirable resort quality of the zone district. Town of Vail Page 12 There, Staff finds that the proposal adheres to the basic purposes of the PA -2 zone district consistent with this criterion. 2. That the proposal does not otherwise have a significant negative effect on the character of the neighborhood. The Roost Lodge has been in existence since the early 1970s and proven to be compatible with adjacent land uses. Considering the various multi -family buildings in the immediate vicinity of the Roost Lodge, to the west and north, a structure which accommodates multiple family dwelling units and accommodation units is in keeping with the existing, surrounding uses. Also, the development site for the proposed Marriott Residences Inn is comprised of four individual lots in the subject neighborhood. In 2006 the size of the proposed building was found to be in direct proportion with the size of the development site, which encompasses approximately two acres. Additionally, considering the physical state of the existing Roost Lodge, the proposal will have a significant, positive effect on the character of the neighborhood because it will be a brand new, aesthetically pleasing structure placed on a well landscaped site. The applicant is required to mitigate any potential negative impacts the proposal may have on the community, and through appropriate conditions of approval, this shall be accomplished. Finally, as it relates to this criterion, the character of the neighborhood is also defined by its location on the North Frontage Road and proximity to 1-70 and staff has determined this proposal fits into the character of its neighborhood. Therefore, Staff believes the proposed conditional use permit is consistent with this review criterion. 3. That the proposal substantially complies with other applicable elements of the Vail comprehensive plan. The Vail Comprehensive Plan identifies this area as part of the Medium Density Residential land use designation, which is further described in Section IV of this memorandum. The Vail Comprehensive Plan defines Medium Density Residential, in part, with the following language: "Densities in this category would range from 3 to 14 dwelling units per buildable acre." The subject property is approximately two acres and the proposal includes two Employee Housing Units. Likewise, the land use plan designation contemplates "sites for housing which would typically be designed as attached units with common walls." The proposal is designed with dwelling units sharing common walls, hallways, and amenities. With regard to these pertinent, applicable elements of the Vail Comprehensive Plan, staff believes the proposal conforms to this criterion. The criteria contained in certain development standards of the PA -2 zone district must also be considered herein. Section 12-7J-6, Setbacks, contains the following pertinent language: Town of Vail Page 13 "At the discretion of the Planning and Environmental Commission and/or the Design Review Board, variations to the setback standards outlined above may be approved during the review of exterior alternations or modifications (section 12-7A-12 of this article) subject to the applicant demonstrating compliance with the following criteria.- A. riteria: A. Proposed building setbacks provide necessary separation between buildings and riparian areas, geologically sensitive areas and other environmentally sensitive areas. B. Proposed building setbacks will provide adequate availability of light, air and open space. C. Proposed building setbacks will provide a compatible relationship with buildings and uses on adjacent properties. D. Proposed building setbacks will result in creative design solutions or other public benefits that could not otherwise be achieved by conformance with prescribed setback standards." The proposed Marriott Residences Inn has the same development standards as the 2006 approved Roost Lodge redevelopment, with the exception that an above grade setback encroachment on the west elevation has been eliminated and the trash enclosure has been relocated to the parking garage in accordance with the 2006 conditions of approval. The relocated trash enclosure creates a new 10 foot below grade setback. The previously approved above grade setbacks in this area remain unchanged. Therefore, Staff finds the applicant's proposal demonstrates compliance with the criteria. Also applicable in this context is Section 12-7J-14, Mitigation of Development Impacts, which states the following: "The extent of mitigation and public amenity improvements shall be balanced with the goals of redevelopment and will be determined by the planning and environmental commission in review of development projects and conditional use permits. " The applicant has agreed to mitigate its commercial linkage employee housing mitigation requirements pursuant to the provisions of Chapter 12-23, Commercial Linkage, Vail Town Code, to construct a the ten foot (10') wide sidewalk/recreation path in front of their property that extends to Buffehr Creek Road, and to integrate public art into the proposed bus shelter in coordination with the Art in Public Places (AIPP) board. Therefore, Staff finds that this proposal complies with the applicable elements of the Vail Comprehensive Plan consistent with this criterion. VIII. RECOMMENDATION The Community Development Department recommends the Planning an Environmental Commission approves, with conditions, this exterior alteration or modification, pursuant to Section 12-7J-12, Vail Town Code, to allow for a limited service lodge, Town of Vail Page 14 located at 1783 North Frontage Road West (The Roost Lodge)/ Lots 9,10, 11, 12, Buffehr Creek Subdivision, and setting forth details in regard thereto (PEC120041).This recommendation is based upon the review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to approve this exterior alteration or modification request, the Community Development Department recommends the Commission passes the following motion: "The Planning and Environmental Commission approves this request for a review of an exterior alteration or modification, pursuant to Section 12-7J-12, Vail Town Code, to allow for a limited service lodge, located at 1783 North Frontage Road West (The Roost Lodge)/ Lots 9,10, 11, 12, Buffehr Creek Subdivision, and setting forth details in regard thereto." Should the Planning and Environmental Commission choose to approve this application, the Community Development Department recommends the Commission imposes the following conditions: 1. "This exterior alteration or modification approval is contingent upon the applicant obtaining Town of Vail approval of the associated design review application. 2. This exterior alteration or modification approval is contingent upon the applicant mitigating the impacts on employee housing generated by this redevelopment in accordance with the provisions of Chapter 12-23, Commercial Linkage, Vail Town Code, as may be amended. 3. Prior to the submittal of building permit applications, the applicant must obtain Town of Vail Public Works Department approval of final civil drawings, in compliance with all standards of the Vail Town Code. 4. Prior to the issuance of a building permit, the applicant shall revise the Traffic Study to address the 54 surplus parking spaces. 5. As presented, the Traffic Study indicates the net new peak hour trips as 54. This is based on 112 proposed peak hour trips, less the 52 existing trips, less a 10% reduction for multi -modal. Therefore, prior to the issuance of a building permit the applicant shall pay a traffic mitigation fee for system wide transportation improvements of $351,000 (54 x $6500). This amount shall be revised based on the updates to the Traffic Study noted above. Portions of this fee may be offset by offsite traffic/transportation improvements that are not required by the development, specifically, the sidewalk from the west property line to Buffehr Creek Road. 6. The developer recognizes that based on the Traffic Study, the SBL 2035 turning movement has a Level of Service of F if the Simba Run Underpass is constructed. The developer agrees that if this movement becomes a safety issue Town of Vail Page 15 in the future this development will be required to provide improvements to resolve or restrict this movement. 7. Prior to the issuance of a building permit, the applicant shall resolve all construction staging issues shall be resolved prior to construction including staging, phasing, access, schedules, traffic control, emergency access, parking, loading and delivery, etc. 8. Prior to the issuance of a building permit, the applicant must obtain Town of Vail Public Works Department approval and Colorado Department of Transportation (CDOT) approval of Right -of -Way and Utility for all construction within the street/highway right-of-way. 9. Prior to the issuance of a building permit, the applicant must obtain general Colorado Department of Transportation (CDOT) approval of all improvements within the street/highway right-of-way including road improvements and landscaping, and obtain CDOT approval of an Access Permit. 10. Prior to the issuance of a building permit or grading/excavation permit, the applicant must obtain Town of Vail Public Works Department approval of a shoring and excavation plan which shall include; excavation phasing, engineered shoring plans, profile and cross sections. Cross Sections and plans shall include all existing conflicts (i.e. utilities). The applicant must obtain Colorado Department of Transportation (CDOT) approval for any shoring within the street/highway right-of-way. The applicant must also obtain Public Works Department approval and a License Agreement approval for any shoring within the street/highway right-of-way. 11. Prior to the issuance of a building permit, the applicant must obtain Town of Vail Public Works Department approval of an engineered stamped final drainage report, pavement design report, and geotechnical report. 12. Prior to the issuance of a building permit, the applicant shall revise the proposed plans to include all Frontage Road improvements including any necessary lighting, irrigation, and signage. 13. Prior to the issuance of a building permit, the applicant shall provide the Town of Vail an easement, in a form acceptable to the Town Attorney, in the northwest corner of the property for existing encroachments of the roadway asphalt and shoulder area, drainage and a 5 foot buffer to accommodate snow storage and a guardrail. 14. Prior to the issuance of a certificate of occupancy, the applicant shall provide the Town of Vail a public access easement, in a form acceptable to the Town Attorney, for the pedestrian connection between the bus stop and Meadow Ridge Road. The applicant may dedication this public access easement in conjunction with the proposed drainage easement in that area, however, the 10 foot proposed drainage easement must be widened to accommodate the walkway Town of Vail Page 16 plus a 2 foot buffer and also be named as a general utility, drainage, pedestrian access easement. 15. Prior to issuance of a certificate of occupancy, the applicant must obtain Town of Vail Public Works Department approval of a snowmelt heat and streetscape maintenance agreement for those portions of heated walk located within the pedestrian easement along the western property line. 16. Prior to issuance of a certificate of occupancy, the applicant shall construct the concrete pedestrian walk from the proposed bus stop to Buffehr Creek Road; the walk shall be a minimum of 10 feet wide. 17. Prior to the issuance of a certificate of occupancy, the applicant shall coordinate all Art in Public Places (AIPP) contributions with the Town of Vail Public Works Department AIPP Coordinator. 18. Prior to the issuance of a certificate of occupancy, the applicant shall construct a 2.0 inch asphalt overlay for the extent of all constructed Frontage Road improvements." Should the Planning and Environmental Commission choose to approve this application, the Community Development Department recommends the Commission makes the following findings: 'Based upon the review of the criteria outlined in Section Vll of the Staff memorandum to the Planning and Environmental Commission dated November 127 2012, and the evidence and testimony presented, the Planning and Environmental Commission finds.- Pursuant inds: Pursuant to Section 12-7J-13, Compliance Burden, Vail Town Code, the applicant has proven by a preponderance of the evidence before the Planning and Environmental Commission that the proposed exterior alteration or new development is in compliance with the purposes of the Public Accommodation -2 (PA -2) zone district, and that the proposal does not otherwise have a significant negative effect on the character of the neighborhood, and that the proposal substantially complies with other applicable elements of the Vail Comprehensive Plan. Further, pursuant to Section 12-7J-6 through 12-7J-11, Development Standards, Vail Town Code, the Planning and Environmental Commission finds the application to be in compliance with the purposes and intent of the Public Accommodation -2 (PA -2) zone district." IX. ATTACHMENTS A. Vicinity Map B. Applicant's Request C. Proposed Plans D. Traffic Report E. Resolution No. 13, Series of 2012 Town of Vail Page 17 TIMBERLINE [.()MMFR('IAL Ut ,Al- ESTA7'F Mr. Bill Gibson, A1CP Town Planner 75 South Frontage Road Vail, CO 81657 Re: Timberline Lodge/Marriott Residence Inn Dear Bill: This letter is intended to provide some clarification about the intent of the owner and potential purchasers of the property. As you are aware, there is an existing "vested" approval for the Roost/Timberline Lodge property as provided for in Resolution No. 13, Series of 2012. We are proposing that this approval remain in effect and be unaffected by the new Marriott Residence Inn proposal from The Harp Group. The new proposal will go through the approval process as an independent application and will be subject to the current code requirements. Our understanding is that The Harp Group intends to break ground on this project in the spring. Should they take ownership of the property and pull a building permit for the new project, we understand that our previous Timberline Lodge approval would then be null and void. We hope that this letter provides the clarification you were seeking with respect to this application. Thank you in advance for your consideration. Ca_�� Kevin Deighan Principal cc: Peter Durnon, Harp investments Dominic Mauriello 12 Vail Road. Suilc 600 Vail, Colorado 81657 ph. 970.476.3436 • fx. 970.476.1986 Marriott Residence Inn (Formerly the Roost Lodge) i Major Exterior Alteration for Minor Amendments to the Approved Plan Submitted to the Town of Vail: October 15, 2012 Residence O'BRYAN PARTNERSHIP, INC. �ll�l{ Inn A R ( H I T F C I S A A. yJ I the harp �Tl���u 7 �18[[I011 Mauriello Planning Group J Consultant Directory Peter Dumon, President The Harp Group 601 Oakmont Lane, Suite 420 Westmont, IL 60559 pgdumon@theharpgroup.com 630-366-2010 Dominic Mauriello, Principal Mauriello Planning Group PO Box 4777 Eagle, CO 81631 dominic@mpgvail.com 970-376-3318 Ken O'Bryan, President O'Bryan Partnership Architects 620 Main St., Ste. 8 Frisco, CO 80443 KenO@oparch.com 970-668-1133 Kari J. McDowell Schroeder, PE, PTOE McDowell Engineering P.O. Box 4259 Eagle, CO 81631 kari@mcdowelleng.com 970.623.0788 Table of Contents Introduction 11 Previous Approval and Preservation of Vested Rights 5 Current Proposal 5 Zoning Analysis 7 Parking Analysis 8 Exterior Alterations or Modifications 9 Mitigation of Development Impacts 12 Employee Housing Plan 13 Adjacents 17 3 Introduction The Roost Lodge is currently owned by Timberline Roost Lodge LLC, represented by Kevin Deighan. For the past few months, the Roost Lodge has been managed by the Harp Group, who is currently under contract to purchase the property. The Harp Group would like to redevelop the property in a manner similar to the previously -approved project for the Timberline Lodge with some minor modifications. In 2006, the Timberline Lodge was approved for 101 limited service lodge units (aka hotel rooms with kitchens), 28 dwelling units, and 3 employee housing units. The changes from the previously approved Timberline Lodge include the replacement of all dwelling units with limited service lodge units, along with changes to the employee housing units to meet the new employee housing requirements. The proposed project will be a Marriott WALE Residence Inn, with 152 limited service lodge units and 2 employee housing units housing 6.25 employees. Because of the elimination of the 28 dwelling units and the addition of 51 limited service lodge units, the proposal requires the review of a Major Exterior Alteration in the Public Accommodation zone district in accordance with Section 12-7J-12 of the Vail Town Code. Nearly everything else about the project remains unchanged from the current approved project. There are some minor changes to the building facade and common areas within the building. Benefits of the project include: 4! Increased revenues with the conversion of condos to hotel rooms r� Increased exposure and revenues due to marketing by Marriott Improved average daily rate and access to broad market of guests New hotel will meet the GreenSeal Standard for lodging properties which focuses on waste minimization, energy conservation and management, management of fresh water resources, waste water management, pollution prevention, and organizational commitment like environmentally sensitive purchasing. ' Improved image of Vail along the 1-70 corridor by redeveloping 40 -year old property r� Improved access and circulation with the addition of right and left turn lanes on Frontage Road k",fl Completion of 10 ft. wide bike and pedestrian lane in front of this property and the adjoining two properties to the west Provision of a new bus stop enclosure El Provision of public art Provision of on-site and off-site employee housing I Enhanced neighborhood access with pedestrian path through the property Excess parking to ensure parking needs are not forced into public facilities Previous Approval and Preservation of Vested Rights In 2005 and 2006, the Town of Vail approved the redevelopment of the Roost Lodge. The proposal included the construction of 101 limited service lodge units, 28 dwelling units, 3 employee housing units, and included 169 parking spaces (10 in excess of code requirements). The project, the Timberline Lodge, was unfortunately affected by the recession and construction of the project never started. Recognizing the challenges of the economy, which made construction financing difficult to obtain, the Town subsequently passed extensions for some previously -approved projects, including the Timberline Lodge. The extension allowed the projects to be exempt from certain regulations that were passed subsequent to these approvals, including provisions of the employee housing regulations requiring on-site employee units, the construction use tax, etc. The current approval expires on June 1, 2014; however, if any changes are made to the currently - approved plans, these exemptions are no longer permitted, and the project must comply with the current regulations. Based on the proposed changes to the plan, the Marriott Residence Inn will comply with the current Town of Vail regulations, including the employee housing requirements and the payment of the construction use tax, along with current Building Code requirements. The applicant, the Harp Group, is seeking changes to the project with the property owner's consent. However, the current owner has significant investment in the current vested entitlements for the property which include a significant number of dwelling units and concessions offered by the Town. Should this applicant not take ownership of the project, the current owner wants the assurance of maintaining the existing entitlements which are valid until June 1, 2014. Therefore, this application includes the condition that should the applicant not take ownership of the property, the prior entitlements remain in effect until June 1, 2014. This allows the applicant to know exactly what they are purchasing and gives the current owner the assurance that it will not losing any pre-existing entitlements should the real estate transaction not be completed. Current Proposal The Marriott Residence Inn brand provides extended stay suites, which include kitchens, separate sleeping areas, and comfortable seating, along with free hot breakfast and evening social events. The extended stay suites appeal to a wide -range of hotel guests, from business travelers to families, and are priced to fill an underserved niche in the Vail Valley. 5 The proposed Vail Marriott Residence Inn includes 152 limited service lodge units, 2 employee housing units (housing 6.25 employees), along with 165 parking spaces. The program specifically includes the following: %1 72 One -bedroom units, ranging in size from 444 sq. ft. to 782 sq. ft. 73 Studio units, ranging in size from 311 sq. ft. to 665 sq. ft. 7 Two-bedroom units, ranging in size from 686 sq. ft. to 962 sq. ft. C n, 1 Type IV -CL two-bedroom employee housing unit, of 788 sq. ft., housing 2.25 employees 2 1 Type IV -CL dorm-syle employee housing unit of 1,000 sq. ft., housing 4 employees 20,521 sq. ft. of lobby, lounge, and hotel service 165 parking spaces, with 158 spaces in the structure and additional 7 surface spaces (54 spaces in excess of code requirements) A pool, hot tub, and fitness area ins Very few changes have been made to the exterior of the building since the previous approval. The architects, O'Bryan Partnership, have provided a letter summarizing the changes to the design since it was approved previously. Some of the changes that have occurred were in response to the previous conditions of approval, while most of the changes are internal to the building and are as a result of the elimination of dwelling units and to meet Marriott Residence Inn standards. The exterior materials will still be very high-end, consisting of stone, stucco, and simulated wood, with the addition of heavy timber accents. There are no changes to the height, setbacks, site coverage, and landscape area of the previously approved plans. There were some conditions placed on the previous approval which are addressed with the current proposal. These are summarized below: 1. Trash Enclosure: The previous condition stated, "Incorporate the trash dumpster enclosure into the proposal in a manner which is not visible on the exterior of the building prior to a final approval from the Design Review Board." To address this condition, the trash enclosure has been relocated from the front of the building to the garage entry door and will be completely below -grade. 2. Coordination with AIPP: The previous condition stated, "Provide Art In Public Places contribution, coordinate with AIPP." To address this condition, the bus stop enclosure may be re -designed to incorporate public art. The proposal will be presented to AIPP at a future date. A Zoning Analysis Address/Legal Description: 1783 North Frontage Road / Lots 9-12, Buffehr Creek Sub Zoning: Public Accommodation -2 (PA -2) Land Use Designation: Medium Density Residential Where the proposal has deviates from the 2006 approval, the change is identified in yellow. Standard Allowed/Required 2006 Approval 2012 Proposals Lot Area 10,000 sq. ft. min 86,597 sq. ft. 86,597 sq. ft. Density 49 DU 28 du 0 du Limited Service Lodge Unlimited 101 LSLU 152 LSLU Units (LSLU) GRFA 129,896 sq. ft. 75,842 sq. ft. 75,031 sq. ft. Building Height 48 ft. 48 ft. 48 ft. Site Coverage 56,288 sq. ft. (85%) 44,376 sq. ft. (51%) 44,376 sq. ft. (51 %) Landscape Area 25,979 sq. ft. (30%) 38,698 sq. ft. (44%) 38,048 sq. ft. (44%) Setbacks* North 0 ft. - 20 ft. 20 ft. 20 ft. (above -grade) West 0 ft. - 20 ft. 15 ft. 20 ft. (above -grade) East 0 ft. - 20 ft. 20 ft. 20 ft. (above -grade) South 0 ft. - 20 ft. 20 ft. 20 ft. (above -grade) Parking 1 1 1 spaces 169 spaces 165 spaces Loading 1 berth 1 berth 1 berth Employee Housing Housing for 1 1.2 3 Type III EHU 1 Type IV CL 2 -bedroom employees unit = 2.25 employees 1 Type IV CL dorm unit = 4 employees Housing for 4.95 additional employees off-site * Subject to review and approval by the Planning and Environmental Commission 7 Parking Analysis As proposed, there are 165 parking spaces provided for the Marriott Residence Inn, with 158 spaces located below grade and an additional 7 surface spaces. As indicated in the analysis below, this exceeds the parking requirement of 111 spaces by 54 spaces. Use Parking Calculation Required Spaces 152 Limited Service Lodge 0.7 spaces per unit 106.4 Unit 2 Employee Housing Units EHU<500 sq. ft. then 1.5 4 spaces 500>EHU<2,000 sq. ft. then 2 spaces Total 110.4 r:3 Exterior Alterations or Modifications The elimination of dwelling units and the addition of limited service lodge units requires the review of a Major Exterior Alteration by the Planning and Environmental Commission. The review requires the following: 12-7J-13: COMPLIANCE BURDEN. It shall be the burden of the applicant to prove by a preponderance of the evidence before the planning and environmental commission and the design review board that the proposed exterior alteration or new development is in compliance with the purposes of the public accommodation -2 (PA -2) zone district, and that the proposal does not otherwise have a significant negative effect on the character of the neighborhood, and that the proposal substantially complies with other applicable elements of the Vail comprehensive plan. Below is an analysis of the proposal based on the criteria provided in the compliance burden: 1. The proposed exterior alteration is in compliance with the purposes of the Public Accommodation -2 zone district. AoollCant Analysis: Section 12-7J-1: Purpose, of the Vail Town Code provides the purpose of the PA -2 zone district: The public accommodation -2 district is intended to provide sites for lodges, limited service lodges, and residential accommodations on a short term basis, for visitors and guests, together with such public and semipublic facilities and commercial/retail and related visitor oriented uses as may be appropriately located within the same zone district and compatible with adjacent land uses. This district is intended to provide for lodging sites located outside the periphery of the town's Vail Village and Lionshead commercial core areas. The public accommodation -2 district is intended to ensure adequate light, air, open space, and other amenities commensurate with lodge uses, and to maintain the desirable resort qualities of the zone district by establishing appropriate site development standards. Additional nonresidential uses are allowed as conditional uses which enhance the nature of Vail as a vacation community, and where permitted uses are intended to function compatibly with the high density lodging character of the zone district. The proposal includes amenities commensurate with lodge uses such as spas, a fitness room, guest lounges, and other common area facilities. The proposed Marriott Residence Inn maintains the desirable resort qualities of the PA -2 district by adhering to the prescribed site development standards. The criteria contained in certain development standards of the PA -2 zone district should also be considered. Section 12-7J-6, Setbacks, contains the following pertinent language: 9 At the discretion of the planning and environmental commission and/or the design review board, variations to the setback standards outlined above may be approved during the review of exterior alternations or modifications (section 12-7A-12 of this article) subject to the applicant demonstrating compliance with the following criteria: (A)Proposed building setbacks provide necessary separation between buildings and riparian areas, geologically sensitive areas and other environmentally sensitive areas. (B) Proposed building setbacks will provide adequate availability of light, air and open space. (C) Proposed building setbacks will provide a compatible relationship with buildings and uses on adjacent properties. (D)Proposed building setbacks will result in creative design solutions or other public benefits that could not otherwise be achieved by conformance with prescribed setback standards. Previously, there was an above -grade encroachment into the west side setback, which the Planning and Environmental Commission approved, allowing the west setback to be reduced from 20 ft. to 15 ft. The above -grade encroachment has been removed, but there is a below -grade encroachment into this setback for mechanical uses. In addition, the trash enclosure is located in the front setback below grade only. Because the only setback encroachments are located below -grade, the proposed setback deviations allow the appropriate separation between buildings. There are no riparian areas or geologically sensitive areas in close proximity to the property. The proposed encroachments do not detract from the availability of light, air and open space given the limited encroachment being sought and the limited height of the encroachment. The proposed encroachments allow for creative design solutions to the architecture of the building without arbitrarily following a continuous setback. The proposed Marriott Residence Inn is in compliance with the purpose statement of the Public Accommodation -2 zone district. All proposed uses on the site are permitted uses by the zone district and no conditional use permits are required. 2. The proposal does not otherwise have a significant negative effect on the character of the neighborhood AoollCant Analysis: The site is surrounded by residential uses to the east, west and north, and 1-70 right-of-way to the south. Buffer Creek Condominiums are located directly to the west. Hillside Condominiums and Mustang Condominiums are located directly to the north. The Grand Traverse neighborhood is located to the east, with Tract A directly adjacent to the property. Across 1-70 is Donovan Park, along with a single-family and duplex home. 10 The character of the neighborhood should be viewed in the context of what is currently present on and around the subject site. The Roost Lodge has been in existence since the early 1970s and proven to be compatible with adjacent land uses. Considering the various multi -family buildings in the immediate vicinity of the Roost Lodge, to the west and north, a structure which accommodates multiple limited service lodge units is in keeping with the existing surrounding uses. Also, the development site for the proposed Marriott Residence Inn is comprised of four individual lots in the subject neighborhood. The size of the proposed building is in direct proportion with the size of the development site, which encompasses approximately two acres. Considering the physical state of the existing Roost Lodge, the proposal will have a significant, positive effect on the character of the neighborhood because it will be a brand new, aesthetically pleasing structure placed on a well landscaped site. 3. The proposal substantially complies with other applicable elements of the Vail comprehensive plan. Applicant Analysis: According to the Official Land Use Plan for the Town of Vail, the development site has a land use designation of Medium Density Residential. Pursuant to the Vail Land Use Plan, The Medium Density Residential land use designation includes sites for housing which would typically be designed as attached units with common walls. Densities in this category would range from 3 to 14 dwelling units per buildable acre. Additional types of uses in this category would include private recreation facilities, private parking facilities and institutional/public uses such as churches, fire stations, and parks and open space facilities. The project also complies with the relevant elements of the Vail Comprehensive Plan including the following policies: 1.1 - Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.3 - The quality of development should be maintained and upgraded whenever possible. 1.12 - Vail should accommodate most of the additional growth in existing developed areas (infill areas). 3.1 - The hotel bed base should be preserved and use more efficiently. 3.3 - Hotels are important to the continued success of the Town of Vail, therefore conversion to condominiums should be discouraged. 3.4 - Commercial growth should be concentrated in existing commercial areas to accommodate both local and visitor needs. 5.1 - Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exist. 5.3 - Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail, with appropriate restrictions. 5.4 - Residential growth should keep pace with the market place demands for a full range of housing types. S.S. - The existing employee housing base should be preserved and upgraded. Additional employee housing needs should be accommodated at varied sites throughout the community. The Vail Land Use Plan recognizes the existing zoning on the property as controlling the density and land uses. The project is consistent with the Town's stated goal of increasing hotel beds within the Town. Mitigation of Development Impacts Section 12-7J-14, Mitigation of Development Impacts, of that Vail Town Code states the following: The extent of mitigation and public amenity improvements shall be balanced with the goals of redevelopment and will be determined by the planning and environmental commission in review of development projects and conditional use permits. In the previous review of the proposed project, the following items were approved as mitigation of the development impacts and are still included in the project as currently proposed: Employee Housing: When the project was originally approved in 2005 and 2006, employee housing units were provided as part of the mitigation of development 12 impacts. At the time, 3 Type -III employee Housing Units were proposed, which housed a total of 5 employees in 1,380 sq. ft. of GRFA. With the current requirements for employee housing, 2 employee housing units are proposed, housing a total of 6.25 employees in 1,788 sq. ft. of GRFA. Additionally, 4.95 employees will be housed either off-site or through a fee -in -lieu. Bike Path/Sidewalk Improvements: A 10 ft. wide bike path is proposed in front of ins the property and extends west adjacent to other properties and ends at Buffer Creek Road, completing the path recently constructed by the Town. Traffic Impact Fee: A traffic impact fee of $6,500 per net increase peak hour vehicular trip will be paid. This fee will be offset by any Frontage Road improvements, sidewalk improvements, and construction of the transit stop. A Traffic Report has been submitted with this application. Art in Public Places: The current proposal is to integrate public art into the proposed p p g p p p transit shelter. The applicant will continue to work with AIPP to develop the plan for public art. Employee Housing Plan Section 12-23-8: Administration, of the Vail Town Code requires the submittal of an Employee Housing Plan for all projects subject to development review. Because of the proposed changes to allow for the Marriott Residence Inn, an Employee Housing Plan is required and provided below: 1. Calculation Method: The calculation of employee generation, including credits if applicable, and the mitigation method by which the applicant proposes to meet the requirements of this chapter; Aoolicant Analysis: The existing Roost Lodge consists of 72 accommodation units and 1 dwelling unit. Because no new dwelling units are proposed, there are no credits given for the existing unit, nor is there any Inclusionary Zoning requirement. However, this inclusionary credit shall remain with the property should at a future date there be an application to establish a dwelling unit on the property. The proposed Marriott Residence Inn includes 152 limited service lodge units, for a total of 80 net new limited service lodge units (accommodation units and limited service lodge units are treated the same for employee generation rates). Commercial Linkage Calculation: Use Calculation Total Employees 80 net new limited service lodge units 0.7 employees per new unit 56 Mitigation Rate of 20% 11.2 13 Therefore, the proposed project will need to provide employee housing for 11 .2 employees. As is required by the Vail Town Code, the applicant will meet the on- site employee housing requirement of 50%. The remaining 50% requirement will be met by either a payment in -lieu or through the provision of off-site units provided prior to obtaining a certificate of occupancy for the project. 2. Plans: A dimensioned site plan and architectural floor plan that demonstrates compliance with section 12-233, "Size And Building Requirements", of this chapter; 3. 9 5. Applicant Analysis: A dimensioned site plan and architectural floor plan has been provided with this submittal. The on-site employee housing units are provided as follows: Unit Type Number of Units GRFA Number of Employees Housed 2 bedroom unit 1 788 sq. ft. 2.25 Dorm style unit 1 1,000 sq. ft. 4 Total 2 1,788 sq. ft. 6.25 Lot Size: The average lot size of the proposed EHUs and the average lot size of other dwelling units in the commercial development or redevelopment, if any; Aoolicant Analysis: This is not applicable to this application. Schedules: A time line for the provision of any off site EHUs; Aoolicant Analysis: The off-site EHUs, if any, will be provided prior to the issuance of a temporary certificate of occupancy or, in the case that no temporary certificate of occupancy is issued, then prior to the issuance of a final certificate of occupancy. Off Site Units: A proposal for the provision of any off site EHUs shall include a brief statement explaining the basis of the proposal; Aoolicant Analysis: Section 12-23-6: Methods of Mitigation, of the Vail Town Code, requires a minimum of 50% of employees to be housed in on-site units. For the Marriott Residence Inn, 56% (6.25 employees) of the employees required to be housed will be housed in on-site units, while the remaining 44% (4.95 employees) will be housed in off-site units or a fee -in -lieu will be provided to the Town. As currently proposed 6.25 employees are being housed on-site therefore leaving on a requirement for 4.95 off-site employees to be housed. 14 6. Off Site Conveyance Request: A request for an off site conveyance shall include a brief statement explaining the basis for the request; Aoolicant Analysis: This is not applicable to this application. 7. Fees In Lieu: A proposal to pay fees in lieu shall include a brief statement explaining the basis of the proposal; and Aoolicant Analysis: As is permitted by 12-23-6: Methods of Mitigation, of the Vail Town Code, 56% of the employees required to be housed will be housed in on-site units, while the remaining will be housed in off-site units or a fee -in -lieu will be provided to the Town. 8. Written Narrative: A written narrative explaining how the employee housing plan meets the purposes of this chapter and complies with the town's comprehensive plan. Applicant Analysis: Section 12-23-1: Purpose and Applicability, of the Vail Town Code provides the purpose of the Commercial Linkage Requirements: The purpose of this chapter is to ensure that new commercial development and redevelopment in the town provide for a reasonable amount of employee housing to mitigate the impact on employee housing caused by such commercial development and redevelopment. The mitigation rates were established by the Town of Vail Employee Housing Nexus study. These rates are based on a survey of various properties in mountain communities. However, these rates have significant flaws in the case of this proposed project and as a result, the proposed employee mitigation far exceeds what is reasonable based on the stated goals of this chapter. The operator has indicated that the staffing of the project will fluctuate to a certain degree based on maximum occupancy from 30 full time equivalent employees to a high of 38 full time equivalent employees. However, the Town employee generation rates would suggest that a project of this size with 152 limited service lodge units would generate 107 direct full time equivalent employees or 69 more than will be necessary to operate this property. That is approximately 4 times the number required to operate the facility. In reality, the Town's formula should be 0.175 employees per limited service lodge unit. If this rate were applied to this project, it would generate a requirement to house only a total of 2.8 employees rather than the 11.2 currently required. That is 80 net new units x 0.175 employees per unit x 20% mitigation rate = 2.8 employees. Only 1.4 employees would be required to be housed on-site. All that said, the applicant is not formally requesting a deviation from the employee housing generation rates in order to ensure an expeditious approval 15 process. The Administrator does have the authority under section 12-23-2 to adjust or lessen the employee housing requirements on a case by case basis. Should the Town decide to adjust the generation rates or mitigation rate at a future date, the applicant reserves the right to seek an amendment to the employee housing plan to take advantage of any changes to the program. The Town Vail Land Use Plan offers the following goals with regard to employee housing: 5.3 Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail, with appropriate restrictions. 5.5 The existing employee housing base should be preserved and upgraded. Additional employee housing needs should be accommodated at varied sites throughout the community. The Town of Vail Land Use Plan indicates that "limited incentives" were to be provided by the Town to private entities providing employee housing. In the case of the Marriott Residence Inn, no incentives were provided. The proposal complies with these statements from the Town of Vail Land Use Plan. 16 Adjacents BUFFER CREEK CONDOMINIUM ASSOCIATION, INC. 1860 MEADOW RIDGE ROAD UNIT 10, VAIL, CO 81658 TONKIN, ADAM D. & ALYSON L. 1920 S GILPIN ST DENVER, CO 80210-3308 FARQUHAR, JERRY L. & DEBORAH R. 1879 MEADOW RIDGE RD VAIL, CO 81657 GUERRIERO, RANDALL 1859 MEADOW RIDGE RD UNIT C VAIL, CO 81657-3905 NECE LLC PO BOX 4175 EAGLE, CO 81631 MERRIMAN, DANNY C., JANE M. & ADAM G. 1859 MEADOW RIDGE RD A VAIL, CO 81657-3905 ERB, WENDY ELAINE 1819 MEADOW RIDGE RD G VAIL, CO 81657 GUNION, JOHN F. & MARGARET M.A. - ETAL 1819 MEADOW RIDGE RD E VAIL, CO 81657 TURNIPSEED, JASON & COLETTE 591 S UNVERSITY BLVD DENVER, CO 80209 PICKING, HOWARD M., III & ADELLE C. 100 LONGVIEW LN JOHNSTOWN, PA 15905 CARNEY, JOHN M. 2001 CROCKER RD STE 420 WESTLAKE, OH 44145-6967 KARP, KAREN L. PO BOX 2174 VAIL, CO 81658 17 DUYOS, VIVIAN S. & JORGE R. 1434 SARRIA AVE CORAL GABLES, FL 33146 BEMIS, GREGORY PO BOX 3438 VAIL, CO 81658 CAPSTONE TOWNHOUSE ASSOCIATION DALE BUGBY 635 N FRONTAGE RD STE 3, VAIL, CO 81657 GRAND TRAVERSE AT VAIL ASSOCIATION 1412A MORAINE DR VAIL, CO 81657 LAVIN, LOUISE MILLER 2166 RIDGEWOOD RD AKRON, OH 44313 FITE, KENNETH DAVID & IRMAK AYSE 17 MOCKINGBIRD LN CHERRY HILLS VILLAGE, CO 80113-4813 MONASHEE ASSOCIATES LLC 17 WHITE OAK LN WESTON, CT 06883 TOWN OF VAIL 75 S FRONTAGE RD W VAIL, CO 81657-5096 HELMUT REISS TRUST 1401 LAVENDER LN LAGUNA BEACH, CA 92651 HAGERMAN, PHILIP R. & JOCELYN K. 15171 PINEWOOD TRL LINDEN, MI 48451-9058 CDOT 4201 E. 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A cl < X, LU Lu Lu OD N r I �P� 7 ft M A Ap§ < w° " Qi ? -- opsJoloJ'IIVAIN bz N S NNI 3DN341S3N H OIANVW IIVA o Q o 6 A Q f J, Fe-- c. 1 Le LL il LL FA $y se v O n; i p I Fl� OPP-JCIO:)'IIVA 0 z NNI IDNICIISIN IIOINNVW INA A.2, 3 1 LU L] --------------- Ell; 2 I Transportation Impact Study for Marriott Residence Inn Redevelopment 1 Ad October 15, 2012 PREPARED FOR: The Harp Group 601 Oakmont Lane, Suite 420 Westmont, IL 60559 Contact: Peter Dumon, President PREPARED BY: McDowell Engineering, LLC PO Box 4259 Eagle, CO 81631 970.623.078 Contact: Kari J. McDowell Schroeder, PE, PTOE Project Number: M1095 Statement of Engineering Qualifications Kari J. McDowell Schroeder, PE, PTOE is a Transportation and Traffic Engineer for McDowell Engineering, LLC. Ms. McDowell Schroeder has over fifteen years of extensive traffic and transportation engineering experience. She has completed numerous transportation studies and roadway design projects throughout the State of Colorado. Ms. McDowell Schroeder is a licensed Professional Engineer in the State of Colorado and has her certification as a Professional Traffic Operations Engineer from the Institute of Transportation Engineers. M1095 Marriott Residence Inn Redevelopment October 15, 2012 Page 2 Traffic Impact Study for Marriott Residence Inn Redevelopment Table of Contents 1.0 PROJECT DESCRIPTION............................................................................................................................ 4 2.0 EXISTING CONDITIONS............................................................................................................................ 7 2.1 DESCRIPTION OF EXISTING TRANSPORTATION SYSTEM................................................................................................7 3.0 FUTURE TRAFFIC PROJECTIONS..............................................................................................................10 3.1 CAPITAL IMPROVEMENT PROJECTS.......................................................................................................................10 3.2 BACKGROUND TRAFFIC GROWTH.........................................................................................................................10 4.0 PROJECT TRAFFIC...................................................................................................................................13 4.1 TRIP GENERATION.............................................................................................................................................13 4.2 TRIP DISTRIBUTION...........................................................................................................................................15 4.3 SITE CIRCULATION.............................................................................................................................................15 4.4 TRIP MODE SPLITAND ASSIGNMENT ....................................................................................................................15 5.0 TRANSPORTATION IMPACT ANALYSIS....................................................................................................22 5.1 SITE ACCESS AUXILIARY TURN LANES....................................................................................................................22 5.2 LEVEL OF SERVICE ANALYSIS................................................................................................................................23 5.3 ENTERING SIGHT DISTANCE................................................................................................................................24 5.4 ACCESS PERMITTING.........................................................................................................................................25 5.5 MULTIMODAL PEDESTRIAN AND BICYCLE FACILITIES................................................................................................25 6.0 RECOMMENDATIONS AND CONCLUSIONS..............................................................................................26 7.0 APPENDIX..............................................................................................................................................27 Tables and Figures FIGURE1: AREA MAP......................................................................................................................................... 4 FIGURE 2: CONCEPTUAL SITE PLAN..................................................................................................................... 6 FIGURE 3: YEAR 2013 BACKGROUND TRAFFIC VOLUMES..................................................................................... 9 FIGURE 4: YEAR 2035 BACKGROUND TRAFFIC VOLUMES WITHOUT SIMBA RUN.................................................11 FIGURE 5: YEAR 2035 BACKGROUND TRAFFIC VOLUMES WITH SIMBA RUN.......................................................12 TABLE 1: TRIP GENERATION...............................................................................................................................14 FIGURE 6: ASSIGNED PROJECT GENERATED TRAFFIC WITHOUT SIMBA RUN.......................................................17 FIGURE 7: ASSIGNED PROJECT GENERATED TRAFFIC WITH SIMBA RUN..............................................................18 FIGURE 8: YEAR 2013 TOTAL TRAFFIC VOLUMES................................................................................................19 FIGURE 9: YEAR 2035 TOTAL TRAFFIC VOLUMES WITHOUT SIMBA RUN UNDERPASS.........................................20 FIGURE 10: YEAR 2035 TOTAL TRAFFIC VOLUMES WITH SIMBA RUN UNDERPASS..............................................21 TABLE 2: AUXILIARY TURN LANE REQUIREMENTS WITHOUT SIMBA RUN: .......................................................... 22 TABLE 3: AUXILIARY TURN LANE REQUIREMENTS WITH SIMBA RUN: ................................................................. 23 TABLE 4: TOTAL TRAFFIC LEVEL OF SERVICE.......................................................................................................24 M1095 Marriott Residence Inn Redevelopment October 15, 2012 Page 3 1.0 Project Description The Marriott Residence Inn, a proposed 1.9 acre redevelopment, is located near the intersection of the Interstate 70 North Frontage Road and Buffehr Creek Road within the Town of Vail. This new all -suites hotel will replace the existing Roost Lodge located on the property. The southern boundary of the property abuts the Frontage Road and starts approximately 250 feet north east of the Buffehr Creek Road intersection with the Frontage Road. The property is also bordered on the north by Meadow Ridge Road, but is does not and is not anticipated to take access from it due to the grade differential. The location of this property in relation to the surrounding area can be seen in Figure 1. Figure 1: Area Map r NR 'S � � S SITE a� s' x41 West Vail 0 c' 17 f1` P` f S:eplterts Park taF:� safe F _ _y �Zai2 Nokia�Za12 til icrosoR Corporation M1095 Marriott Residence Inn Redevelopment October 15, 2012 Page 4 The proposed redevelopment is expected to include a Marriott Residence Inn, its associated support facilities and employee housing. Specifically, the Marriott Residence Inn project is currently anticipated to consist of: • 152 Studio, One and Two Bedroom Hotel Suite Rooms (73 studios, 72 one - bedroom units, and 7 two-bedroom units) • Lobby, Library, Lounge and Associated Guest Facilities • 2 Employee Housing Units A concept plan of the proposed development can be seen in Figure 2. This development site is currently occupied by the Roost Lodge, which includes a 72 - room hotel and 1 employee housing unit. The Marriott Residence Inn Redevelopment has an assumed build out completion year of 2013. Analysis has been performed for existing conditions, background and total conditions for short-term Year 2013 as well as for the long-range planning Year 2035. M1095 Marriott Residence Inn Redevelopment October 15, 2012 Page 5 2.0 Existing Conditions 2.1 Description of Existing Transportation System Interstate 70 North Frontage Road: The 1-70 North Frontage Road provides the primary local connection along the north side of Interstate 70 between the West Vail and Vail Village Interchanges. In the vicinity of the project site, this two-lane facility is classified as Access Category F -R, Frontage Road by the Colorado Department of Transportation (CDOT) and has a posted speed limit of 35 mph. There are no existing auxiliary turn lanes at the two accesses to the property. CDOT and the Town of Vail completed an Access Management Plan Map for this roadway as part of their Vail Transportation Master Plan Update in 2009. Buffehr Creek Road: Buffehr Creek Road is a local two-lane roadway providing access to Chamonix Lane and residential development north of the development property. Buffehr Creek Intersects the North Frontage Road 250 feet to the southwest of the development property. The posted speed limit on this roadway is 25 mph. Meadow Ridge Road: Meadow Ridge Road is a short, cul-de-sac roadway that forms the northwest boundary of the proposed redevelopment. The subject property does not take access from Meadow Ridge Road, nor is it expected to do so in the future due to the grade differential between the property and the road. Pedestrian, Transit and Bicycle Facilities: The sole existing bicycle/ pedestrian facility in the vicinity of the Marriott Residence Inn redevelopment is the North Recreation Path, which connects the Vail Village and West Vail Interchanges along the north side of the North Frontage Road. The path is contiguous across the frontage of the site and consists of a widened asphalt shoulder. A concrete path with curb and gutter exists to the east of the project site and west of Buffehr Creek Road. M1095 Marriott Residence Inn Redevelopment October 15, 2012 Page 7 Both the red and green West Vail bus routes travel along the North Frontage Road adjacent to the redevelopment site. There is a bus stop for the westbound routes at the southwest corner of the subject property. Year 2013 Background Traffic Volumes: Year 2013 traffic conditions are based on traffic counts provided by the Town via the Vail Transportation Master Plan Update, 2009 at the intersection of the North Frontage Road with Buffehr Creek Road. CDOT and the Town agreed that this data could be used for the Marriott Residence Inn's traffic analysis. The Town of Vail is planning on additional traffic data collection in January 2013. Refer to the Appendix for this data and correspondence with CDOT and the Town of Vail. The assumed Year 2013 Background Volumes are based on data taken from both Figure 2: Existing Volumes and Figure 7: 2025 Peak Hour Traffic Projections of the Master Plan Update. As the Figure 2 volumes were constructed using data taken in 2004 and 2005, Year 2013 background volume growth was linearly interpolated using Years 2005 and 2025 as the starting and finishing years, respectively. Per Town staff, there are no other projects under development that should impact these volumes. Background PM volume projections for Year 2013 can be seen in Figure 3. M1095 Marriott Residence Inn Redevelopment October 15, 2012 Page 8 Ficiure 3: Year 2013 Background Traffic Volumes 16. 4114 4014 Ir 44i _,%a AMU A 110" f Ile 'A 4 OM1; } �y f ' 1 4 ' s WOWE LL LEGEND: ENGINE E RI N G. PM Volumes= XX l l C: TOAN$PGRTATIpN ENGINEERING CON9YLTANTS Turning Movements Project Number: M1095 (NTS) Prepared by: CSV Marriott Residence Inn Redevelopment October 15, 2012 Vail, Colorado 3.0 Future Traffic Projections 3.1 Capital Improvement Projects Per the Vail Transportation Master Plan Update, 2009 (Master Plan Update), the North Frontage Road is anticipated to remain a two-lane facility through the long term planning horizon. However, the Master Plan Update anticipates the construction of an eastbound left turn deceleration lane to Buffehr Creek Road prior to Year 2035. The Town of Vail and its' Master Plan Update anticipates the construction of the Simba Run Underpass of 1-70 some time prior to the long term planning horizon. CDOT and the Town of Vail are currently starting the environmental review process for this project. This underpass, expected to be located to the west of the Lionshead Village, would provide an additional connection between the portions of Vail north of 1-70 and those south of the interstate. The likely result of this underpass on project -generated traffic would be to increase the portion of traffic headed to or from the east on the North Frontage Road. CDOT staff has requested that this potential underpass not be included when distributing project -generated traffic, however town of Vail staff has indicated that they would like to see the effect of this improvement upon project generated traffic. Both alternatives have been included in this study. 3.2 Background Traffic Growth Long-term background growth along the North Frontage Road is based on the Year 2025 volume projections provided in the Master Plan Update. Correspondence with Town staff regarding the anticipated growth rates can be found in the Appendix. Per Town staff, ...these projections represent a build out scenario study with 2025 selected as full build out. This was done during the boom in Vail and a lot of large developments were on the table going thru the process. Many of those have been stopped or delayed. We suggest using the 2025 data with a modest growth rate of 0.5% from 2025 to 2035. This methodology was used for Year 2035 conditions. The resulting projected Year 2035 background traffic volumes without the addition of the Simba Run underpass volumes can be seen in Figure 4. If the Simba Run underpass is constructed, the Master Plan Update indicates that the background traffic utilizing the North Frontage Road will increase significantly under 2035 conditions. The projected Year 2035 background volumes with the Simba Run underpass can be seen in Figure S. M1095 Marriott Residence Inn Redevelopment October 15, 2012 Page 10 Ficiure 4: Year 2035 Background Traffic Volumes without Simba Run Underpass d y ,i. ilp� Ir - Ile or f ' 1 s WOWE LL LEGEND: ENGINE E RI N G. PM Volumes= XX l l C: TOAN$PGRTATIpN ENGINEERING CON9YLTANTS Turning Movements Project Number: M1095 (NTS) Prepared by: CSV Marriott Residence Inn Redevelopment October 15, 2012 Vail, Colorado Ficiure 5: Year 2035 Background Traffic Volumes with Simba Run Underpass 4N4 W 4014 Ir 44i i _,%a AMU A 110" f Ile 'A 4 70 4ri y f ' 1 4 ' s WOWE LL LEGEND: ENGINE E RI N G. PM Volumes= XX l l C: TOAN$PGRTATIpN ENGINEERING CON9YLTANTS Turning Movements Project Number: M1095 (NTS) Prepared by: CSV Marriott Residence Inn Redevelopment October 15, 2012 Vail, Colorado 4.0 Project Traffic 4.1 Trip Generation The proposed Marriott Residence Inn is anticipated to consist of: • 152 Studio, One and Two Bedroom Hotel Suite Rooms (73 studios, 72 one - bedroom units, and 7 two-bedroom unit; all with kitchens) • Lobby, Library, Lounge and Associated Guest Facilities • 2 Employee Housing Units The hotel units with kitchens meet the ITE Trip Generation Manual Eighth Edition, 2008 (Trip Generation Manual) criteria as Land Use #311, All -Suites Hotel. This land use also accounts for ancillary land uses such as the lobby, library and lounge for guests. As there is no Saturday trip generation data available for the All -Suites Hotel Land Use, CDOT directed the use of Land Use #310, Hotel, for all Saturday estimates. The four employee residence dwelling units are best classified by Land Use #230, Condominium/Townhome. Per the Trip Generation Manual, this site would be expected to generate a total of 756 external trips over the course of an average weekday. This site would be expected to generate 1,256 trips over the course of the average Saturday. This equates to an additional 162 trips during the average weekday and 661 average Saturday trips from the existing development. Included within this would be a total of 112 Saturday peak hour trips, 60 morning peak hour trips and 64 evening peak hour trips, including all modes of travel. Refer to Table 1 for trip generation calculations and further breakdown of these trips. M1095 Marriott Residence Inn Redevelopment October 15, 2012 Page 13 f} EEa \ ) ! ! ) * ) ) } \ \ 5 ± 4 Z \\ EE EE AEE \\ 4.2 Trip Distribution The distribution of project -generated vehicular traffic on adjacent roadways is influenced by several factors including the following: • The location of the site relative to other commercial facilities and the roadway network. • The configuration of the existing and proposed adjacent roadway network • Relative location of neighboring population centers Based upon the above factors, it is assumed that approximately forty percent (40%) of site generated traffic will travel to or from the east on the North Frontage Road and sixty percent (60%) will travel to or from the west on the North Frontage Road under short term conditions and under long term conditions if the Simba Run underpass is not built. Under long term conditions utilizing the assumption that the Simba Run underpass is constructed, it was assumed that the distribution will follow a fifty percent (50%) east, fifty percent (50%) west distribution pattern due to the increased accessibility of points east of the project site as a result of the underpass. 4.3 Site Circulation The Transportation Master Plan and Access Management Plan Map provide guidance for the access points to the subject property. These documents specify that the easternmost access will be ingress only and the westernmost access will be egress only. Per Section 4.4(1) of the State Highway Access Code, 2002, (Access Code) the minimum distance between access points should be at a minimum equal to the design sight distance along the highway. Given a 35 mph posted speed limit on the North Frontage Road, the two access points should be a minimum of 250 feet a pa rt. 4.4 Trip Mode Split and Assignment Given the available bicycle/pedestrian routes and adjacent transit stop for the local bus system, it can be assumed that a portion of site generated trips will be made by modes other than passenger car. The limited parking in Vail also encourages people to use alternative modes of transportation. An assumed reduction of 10% would result in the reduction of the volume automobile trips of 11 trips during the Saturday noon peak hour, 6 trips during the weekday morning peak hour and 6 trips during the weekday evening peak hour. Following the removal of non -vehicular trips from the project generated traffic, the anticipated volume of vehicular trips at each site access can be calculated. The anticipated assignment of trips on the roadway system is determined by applying the external trip generation expected for this site and its corresponding mode split M1095 Marriott Residence Inn Redevelopment October 15, 2012 Page 15 to the estimated trip distribution. The resulting projections of site generated traffic without the Simba Run underpass can be seen in Figure 6. The resulting long term assignment utilizing distribution patterns assumed following the completion of the proposed Simba Run underpass can be seen in Figure 7. The short term total traffic anticipated at each intersection in question is the sum of the estimated Year 2013 background traffic (Figure 3) traffic with Figure 6, and can be seen in Figure 8. Similarly, Year 2035 total peak hour volumes without the Simba Run underpass are the combination of Figure 4 traffic data with the project trip assignment of Figure 6 and can be seen in Figure 9. Year 2035 total traffic volumes assuming the construction of the Simba Run can be seen in Figure 10. As only evening peak hour data was available from the Master Plan Update, all volumes in Figures 6 and 7 only represent the evening peak hour. M1095 Marriott Residence Inn Redevelopment October 15, 2012 Page 16 Ficiure 6: Assigned Proiect Generated Traffic without Simba Run Underpass s WOWE LL LEGEND: ENGINE E RI N G.l l C: SAT/AM/PM Volumes= XX/XX/XX TOAN$PGRTATIpN ENGINEERING CONOULTANTS Turning Movements Project Number: M1095 (NTS) Prepared by: CSV Marriott Residence Inn Redevelopment October 15, 2012 Vail, Colorado Ficiure 7: Assigned Proiect Generated Traffic with Simba Run Underpass 4014 i Ir 44i _,%a AMU s WOWE LL LEGEND: ENGINE E RI N G.l l C: SAT/AM/PM Volumes = XX/XX/XX TOAN$PGRTATIpN ENGINEERING CONOULTANTS Turning Movements Project Number: M1095 (NTS) Prepared by: CSV Marriott Residence Inn Redevelopment October 15, 2012 Vail, Colorado Figure 8: Year 2013 Total Traffic Volumes 4014 Ir 44i _,%a AMU s WOWE LL LEGEND: ENGINE E RI N G. PM Volumes= XXo l l C: TOAN$PGRTATIpN ENGINEERING CON9YLTANTB Project Number: M1095 (NTS) Turning Movements Prepared by: CSV Marriott Residence Inn Redevelopment October 15, 2012 Vail, Colorado Figure 9: Year 2035 Total Traffic Volumes Without Simba Run Underpass ' 4014 i Ir 44i _,%a AMU s WOWE LL LEGEND: ENGINE E RI N G. PM Volumes= XX l l C: TOAN$PGRTATIpN ENGINEERING CON9YLTANTS Turning Movements Project Number: M1095 (NTS) Prepared by: CSV Marriott Residence Inn Redevelopment October 15, 2012 Vail, Colorado Figure 10: Year 2035 Total Traffic Volumes With Simba Run Underpass 4014 Ir 44i _,%a AMU s WOWE LL LEGEND: ENGINE E RI N G. PM Volumes= XX l l C: TOAN$PGRTATIpN ENGINEERING CON9YLTANTS Turning Movements Project Number: M1095 (NTS) Prepared by: CSV Marriott Residence Inn Redevelopment October 15, 2012 Vail, Colorado 5.0 Transportation Impact Analysis 5.1 Site Access Auxiliary Turn Lanes Without the Simba Run Underpass: As the North Frontage Road is a State Highway facility of Access Category F -R, Frontage Road (Speed Limit 35 mph), the need for auxiliary turn lanes to and from the site should be addressed. Per Section 3.13(4)(c -d) of the State Highway Access Code, 2002 (Access Code), as the North Frontage road has a posted speed less than 45 mph, acceleration lanes are generally not required and were not assessed further. At the proposed eastern site (ingress) access there is the potential for two auxiliary deceleration lanes, the eastbound left and westbound right movements. Neither lane currently exists. A westbound right turn deceleration lane is required on a facility of this type when the anticipated peak hour volumes exceed 50 vph. Depending on the peak hour analyzed, expected right turn volumes entering the eastern site access range from 11-23 vph. No westbound right turn lane should be required at this access. An eastbound left turn deceleration lane would be required at the eastern if peak hour volumes are expected to use this movement exceed 25 vph. Saturday peak hour volumes are projected at 34 vph for the eastbound left ingress movement. A deceleration lane will be required at this location. Refer to Table 2, Auxiliary Turn Lane Requirements for a breakdown of expected conditions. Table 2: Auxiliary Turn Lane Requirements without Simba Run: Turning Maximum Peak Hour Lane Required? Turn Lane Movement Turning Volume Length (from Figure 6) Westbound 22 vph No N/A Right <50vph turning Eastbound 34 vph Yes 42'Storage, Left >25vph turning 10:1 Taper The Access Code also details the required auxiliary turn lane lengths. Per Table 4-6 of the Access Code, the anticipated eastbound left turn deceleration lane is to consist of the appropriate storage length and taper. Per Table 4-8 of the Access Code, the storage length of a turn lane expected to experience a maximum peak hour volume of 34 vph is 42 feet. Per Table 4-6 of the Access Code, a deceleration lane on a 35 mph facility is expected to have a taper ratio of 10:1. As a result, a 12 foot wide M1095 Marriott Residence Inn Redevelopment October 15, 2012 Page 22 eastbound left turn deceleration lane at the east site access should have a total length of 162 feet, including 42 feet of storage and 120 feet of taper. With the Simba Run Underpass: The turn lane requirements at the accesses in question would be the same regardless of whether the Simba Run underpass is constructed, however, the long term changes in traffic patterns would create different projected site access peak hour volumes under Year 2035 conditions. Under these conditions, peak hour westbound right volumes range from 14-29 vph, eastbound left, 13-28 vph. Table 3 illustrates the expected high end effect of these traffic conditions. Table 3: Auxiliary Turn Lane Reauirements with Simba Run: Turning Maximum Peak Hour Lane Required? Turn Lane Movement Turning Volume Length (from Figure 7) Westbound 28 vph No N/A Right <50vph turning Eastbound Yes 25'Storage, Left 28 vph >25vph turning 10:1 Taper As can be seen in Table 3, per Table 4-8 of the Access Code, the primary change created by assuming the construction of the Simba Run underpass is a reduction in the required storage space of the eastbound left turn lane from 42 feet to 25 feet. 5.2 Level of Service Analysis An HCM 2010 site access analysis was performed for both short term Year 2013 and long term Year 2035 conditions. This analysis assumes that the single deceleration lane explored as part of Section 5.1 will be constructed. The outbound, western access, was anticipated to have both a left and right turn lanes. Table 4 summarizes the total level of service (LOS) and delays. M1095 Marriott Residence Inn Redevelopment October 15, 2012 Page 23 Table 4: Total Traffic Level of Service Without Simba Run Intersection Control Movement PM Level of Service (Seconds of Delay) 2013 2035 West Site Access and N Frontage Road SB Stop SB SBL SBR EBL B (15) C (20) C (20) D (30) 8 (11) 8 (13) East Site Access and N Frontage Road No Control A (8) A (9) With Simba Run West Site Access and N Frontage Road SB Stop SB SBL SBR EBL N/A E (46) F (73) C (19) East Site Access and N Frontage Road No Control N/A 8 (11) As can be seen in Table 4, both of the site access intersections are anticipated to operate satisfactorily following the completion of the redevelopment through the long term planning horizon when the Simba Run interchange is not assumed to have been built. The addition of significant background traffic resulting from the construction of the Simba Run underpass would likely significantly degrade the side street Level of Service for left turning vehicles leaving the project site. However, even under these conditions, the ninety-five percentile queues at the access are anticipated to remain under one vehicle in length. 5.3 Entering Sight Distance As the redeveloped site is expected to be a commercial facility with minimal multi- unit truck trips, Per Table 4-3 of the Access Code, the appropriate design vehicle for entering sight distance is a single -unit truck. Per Table 4-2 of the Access Code, the entering sight distance at the western (egress) access should be greater than 455 feet. From the existing western access there appears to be in excess of 500 feet to the west of the access and in excess of 700 feet east of the access. Entering sight distance appears to exceed Access Code requirements. M1095 Marriott Residence Inn Redevelopment October 15, 2012 Page 24 5.4 5.5 p 3 4 A t f rj Eastbound sight distance at the western site (egress) access Westbound sight distance at the western site (egress) access Access Permitting Given that estimated traffic volumes at the site are expected to increase in excess of twenty percent and the existing accesses will be reconstructed, revised State Highway Access Permits will be required for the two site accesses. Multimodal Pedestrian and Bicycle Facilities The applicant shall incorporate multimodal facilities in the site design as the project progresses in the Town's review and entitlement process. These plans shall be coordinated for connectivity with the North Frontage Road bicycle and pedestrian route, as well as the transit system. M1095 Marriott Residence Inn Redevelopment October 15, 2012 Page 25 6.0 Recommendations and Conclusions The Marriott Residence Inn redevelopment anticipates the replacing the existing Roost Lodge adjacent to the Interstate 70 North Frontage Road in Vail with a 152 All - Suite Hotel and associated employee housing. As part of this effort, it is expected that the two existing site accesses will be reconstructed and reconfigured. To comply with the CDOT and the Town of Vail's Access Management Plan Map and the Town's Transportation Master Plan, the site's western access shall be used for egress only and the eastern access shall be used for ingress only. Per the Access Code, a minimum distance of 250 feet between any access shall be maintained along the Frontage Road. The anticipated volumes turning left into the site are projected to exceed the requirements set forth by the Access Code for the construction of an eastbound left turn deceleration lane at the easternmost site access. Given that the Simba Run underpass, if built, would not be completed until after site development, this lane should have 42 feet of storage space and a 120 foot, 10:1 transition taper. The expected increase in vehicular demand upon the two site accesses as well as the proposed change in design will likely necessitate the need for revised State Highway Access Permits at both site accesses. Pedestrian/bicycle connectivity via the North Recreation Path, as well as transit access, should be maintained or enhanced in conformance with Town of Vail criteria. M1095 Marriott Residence Inn Redevelopment October 15, 2012 Page 26 7.0 Appendix Reference Documents 1. 81" Edition Trip Generation Manual. Institute of Transportation Engineers, 2008. 2. Trip Generation Handbook, An ITE Recommended Practice. Institute of Transportation Engineers, 2001. 3. Manual of Uniform Traffic Control Devices. US Department of Transportation Federal Highway Administration, 2009. 4. Highway Capacity Manual. Transportation Research Board, 2010. 5. Vail Transportation Master Plan Update and Access Management Map. Felsburg Holt & Ullevig and Town of Vail, 2009 6. State of Colorado State Highway Access Code. CDOT, Rev. 2002 Included Documents 1.TIS Assumptions - Correspondence with Town of Vail and CDOT 2.Vail Transportation Master Plan Update Volume Projections 3.HCM 2010 Level of Service Calculations i. West Site Access ii. East Site Access M1095 Marriott Residence Inn Redevelopment October 15, 2012 Page 27 Kari McDowell Schroeder From: Tom Kassmel Sent: Thursday, October 11, 2012 2:45 PM To: 'Kari McDowell Schroeder'; Babler, Alisa Subject: RE: Roost Lodge redevelopment in Vail (Traffic Methodology) Thanks, that works for the Town. From: Kari McDowell Schroeder [mailto:kari@mcdowelleng.com] Sent: Thursday, October 11, 2012 2:10 PM To: Tom Kassmel; Babler, Alisa Subject: RE: Roost Lodge redevelopment in Vail (Traffic Methodology) a-�ue Alisa is out of the office until the 16th. Therefore, we went ahead and included two alternatives in the traffic report— with and without the Simba Run underpass. Hopefully this satisfies both CDOT and the Town's requests. Thanks! Kari From: Tom Kassmel [mailto:TKassmel(a)vailoov.com] Sent: Friday, October 05, 2012 1:15 PM To: 'Babler, Alisa'; Kari McDowell Schroeder (kari(a)mcdowelleng.com) Subject: RE: Roost Lodge redevelopment in Vail (Traffic Methodology) It may seem counterintuitive, but the more conservative approach would be to use the numbers with Simba Run. Simba Run actually pushes more traffic to this particular section of Frontage Rd. 2025 Peak Hr PM with Simba at the Roost: 905 (WB) 795 (EB) 2025 Peak Hr PM no Simba: 555 (WB) 630 (EB) The Town would agree with the conservative approach and ask for volumes with Simba Run. Sorry to keep batting this back and forth, I just now looked as the numbers. From: Babler, Alisa[mailto:Alisa.Babler(a)DOT. STATE. CO. US] Sent: Friday, October 05, 2012 11:17 AM To: Tom Kassmel Subject: RE: Roost Lodge redevelopment in Vail (Traffic Methodology) I'd say we stick to not assuming Simba Run is funded for the study. It's the more conservative approach. Otherwise, I don't have any other comments. Alisa Babler Permit Unit Engineer Please note, effective October 8, 2012, 1 will have a new email address: alisa.bablergstate.co.us CDOT, Region 3 Traffic & Safety Section 970-683-6287 970-683-6290 (fax) Alisa.babler@dot.state.co.us From: Tom Kassmel fmailto:TKassmelCd)vail.o�] Sent: Thursday, October 04, 2012 10:47 AM To: Babler, Alisa Subject: FW: Roost Lodge redevelopment in Vail (Traffic Methodology) From: Tom Kassmel Sent: Thursday, October 04, 2012 10:44 AM To: 'Babler, Alisa'; Kari McDowell Schroeder; alisa.babler(a)state.co.us Cc: Blender, Emmalee Subject: RE: Roost Lodge redevelopment in Vail (Traffic Methodology) Few comments below in red. From: Babler, Alisa fmailto:Alisa.Babler(a)DOT. STATE. CO. USI Sent: Thursday, October 04, 2012 8:30 AM To: Kari McDowell Schroeder; alisa.bablerastate.co.us Cc: Tom Kassmel; Blender, Emmalee Subject: RE: Roost Lodge redevelopment in Vail (Traffic Methodology) Kari, I'm good with this approach. I would not include Simba Run in the study. I don't think it is funded, in which case it shouldn't be included in the study. Thanks Alisa Alisa Babler Permit Unit Engineer Please note, effective October 8, 2012, 1 will have a new email address: alisa. bablerC«Dstate. co. us CDOT, Region 3 Traffic & Safety Section 970-683-6287 970-683-6290 (fax) Alisa.babler@dot.state.co.us From: Kari McDowell Schroeder Finailto:kari(a�mcdowellena.coml Sent: Wednesday, October 03, 2012 1:26 PM To: alisa.babler(a)state.co.us; Babler, Alisa Cc: Tom Kassmel Subject: Roost Lodge redevelopment in Vail (Traffic Methodology) Alisa, The Roost Lodge is looking to redevelop in Vail. The site currently has a 72 -room hotel with one employee housing unit. The site is to remain generally the same, but be remodeled to an Marriott Residence Inn with 152 all -suite hotel rooms and four on-site employee housing apartments. This yields almost 1,000 vpd and 80+/- vph. These volumes will require a CDOT Level 2 Traffic Study on the 1-70 Frontage Road. I do not have a proposed site plan to share with you yet. The site was previously studied in 2006 by Fox Higgins. Per conversations with Dan Roussin, I believe that an access permit was issued. The project was not constructed. I am proposing the following methodology for this analysis: Traffic counts and projections: • Vail's 2009 Access Management Plan (AMP) and Transportation Master Plan (TMP) have traffic volumes for the frontage road and projections to Year 2025. 1 would like to use these volumes for the study, as the project - generated traffic is going to determine the need for auxiliary lane improvements, not the through traffic on the frontage road. • The Town of Vail is going to be obtaining new traffic counts in January 2013. We would propose to do a quick comparison of the frontage road traffic volumes at that time to determine if there have been major impacts to the transportation system. • The traffic growth rate for the frontage road is not available on CDOT's website. I would propose that we use the growth rate from the TMP and apply it forward to Year 2035. The growth rate from 2009 to 2025 is very high since the study was developed as a build out scenario study with 2025 selected as full build out. This was done during the boom in Vail and a lot of large developments were on the table going thru the process. Many of those have been stopped or delayed. We suggest using the 2025 data with a modest growth rate of 0.5% from 2025 to 2035. Once we have updated traffic numbers over this winter we can re assess the projection as needed. Background infrastructure improvements and future development: • The Town of Vail has identified the Simba Run underpass as a future $20 Million infrastructure project. Their 2011 CIP classifies this project as a low priority. I would like to know if we should include this connection under I-70 in our long term analysis. Tom — Do you have input on this issue? Simba Run is moving forward (slowly), CDOT and the Town are about to release a joint RFP for a PEL within the next couple months for completion next year. • There are no know developments that are going to impact the Roost Lodge site. Trip generation: • We are proposing to use ITE Land Use Code #311— All Suites Hotel for the weekday/am/pm analysis. This land use does not have Saturday data. Therefore, we are proposing to use #310 — Hotel for the weekend analysis. In addition, the four employee units would be analyzed as #220—Apartments. Can you confirm what Hotel and EHU rates were used in the approved Fox Higgins study, we should be consistent with those. Trip distribution: • The previous study identified approximately 60% of traffic from the west and 40% of traffic from the east. We would propose to use the same trip distribution for our analysis. • The AMP identifies that the site's eastern access is a one-way in and the western access is a one-way out. See attached. We are anticipating that the site traffic will trigger the need for an eastbound left deceleration lane at the eastern site access. Please confirm that this approach looks acceptable. I would appreciate any feedback before we start the analysis. Thanks! Kari Kari I McDowell Schroeder, PE, PTOE Transportation / Traffic Engineer CDO fi WELL E GINEE ING-11C. TP?Am&PoxYAT{ply ENiZIM£ERINEL CONSLILT.4NT9 Eagle • Broomfield • Grand Junction 970.623.0788 • 303.949.4748 • 303.845.9541 fax kari@mcdowelleng.com www.mcdowelieng.com 0 Please consider the environment before printing this email. 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R W • n 9 LL O 0 NMCWJ " 00 } ` 1 Y p O V \\\VVJJf M �2E Aub .I(?go. � 1 '1HS 33S 3NI-lHD1'dW HCM Unsignalized Intersection Capacity Analysis 5: North Frontage Road & West Site Access 10/15/2012 Movement SEL SER NEL NET SWT SWR Lane Configurations SE 1 r NE 1 SW 1 Volume (veh/h) 13 19 0 507 445 Sign Control Stop 0 0 Free Free Grade 0% 21 0 0% 0% Peak Hour Factor 0.92 0.92 0.92 0.92 0.92 Hourly flow rate (vph) 14 21 0 551 484 Pedestrians 4 3 0 0 Lane Width (ft) 19.8 11.4 0.0 0.0 Walking Speed (ft/s) C B Percent Blockage 14.8 0.0 0.0 Right turn flare (veh) B Median type None None Median storage veh) 0.5 Upstream signal (ft) 36.7% ICU Level of Service A pX, platoon unblocked 15 vC, conflicting volume 1035 484 484 vC1, stage 1 conf vol vC2, stage 2 conf vol vCu, unblocked vol 1035 484 484 tC, single (s) 6.4 6.2 4.1 tC, 2 stage (s) tF (s) 3.5 3.3 2.2 p0 queue free % 95 96 100 cM capacity (veh/h) 257 583 1079 0 0.92 0 Direction, Lane # SE 1 SE 2 NE 1 SW 1 Volume Total 14 21 551 484 Volume Left 14 0 0 0 Volume Right 0 21 0 0 cSH 257 583 1700 1700 Volume to Capacity 0.05 0.04 0.32 0.28 Queue Length 95th (ft) 4 3 0 0 Control Delay (s) 19.8 11.4 0.0 0.0 Lane LOS C B Approach Delay (s) 14.8 0.0 0.0 Approach LOS B Intersection Summary Average Delay 0.5 Intersection Capacity Utilization 36.7% ICU Level of Service A Analysis Period (min) 15 2013 Conditions 10/8/2012 Baseline Synchro 8 Report Page 1 HCM Unsignalized Intersection Capacity Analysis 5: North Frontage Road & West Site Access 10/15/2012 Movement SEL SER NEL NET SWT SWR Lane Configurations SE 1 r NE 1 SW 1 Volume Total Volume (veh/h) 13 19 0 678 583 Sign Control Stop 0 Volume Right Free Free Grade 0% cSH 161 0% 0% Peak Hour Factor 0.92 0.92 0.92 0.92 0.92 Hourly flow rate (vph) 14 21 0 737 634 Pedestrians 12.8 0.0 0.0 Lane LOS D Lane Width (ft) Approach Delay (s) 19.6 Walking Speed (ft/s) 0.0 Approach LOS C Percent Blockage Intersection Summary Right turn flare (veh) 0.5 Intersection Capacity Utilization Median type 45.7% ICU Level of Service A None None Median storage veh) 15 Upstream signal (ft) pX, platoon unblocked vC, conflicting volume 1371 634 634 vC1, stage 1 conf vol vC2, stage 2 conf vol vCu, unblocked vol 1371 634 634 tC, single (s) 6.4 6.2 4.1 tC, 2 stage (s) tF (s) 3.5 3.3 2.2 p0 queue free % 91 96 100 cM capacity (veh/h) 161 479 949 0 0.92 0 Direction, Lane # SE 1 SE 2 NE 1 SW 1 Volume Total 14 21 737 634 Volume Left 14 0 0 0 Volume Right 0 21 0 0 cSH 161 479 1700 1700 Volume to Capacity 0.09 0.04 0.43 0.37 Queue Length 95th (ft) 7 3 0 0 Control Delay (s) 29.5 12.8 0.0 0.0 Lane LOS D B Approach Delay (s) 19.6 0.0 0.0 Approach LOS C Intersection Summary Average Delay 0.5 Intersection Capacity Utilization 45.7% ICU Level of Service A Analysis Period (min) 15 2035 Conditions 10/8/2012 Baseline Synchro 8 Report Page 1 HCM Unsignalized Intersection Capacity Analysis 5: North Frontage Road & West Site Access 10/15/2012 Movement SEL SER NEL NET SWT SWR Lane Configurations SE 1 r NE 1 SW 1 Volume (veh/h) 16 16 0 849 951 Sign Control Stop 0 0 Free Free Grade 0% 17 0 0% 0% Peak Hour Factor 0.92 0.92 0.92 0.92 0.92 Hourly flow rate (vph) 17 17 0 923 1034 Pedestrians 22 5 0 0 Lane Width (ft) 72.5 18.6 0.0 0.0 Walking Speed (ft/s) F C Percent Blockage 45.6 0.0 0.0 Right turn flare (veh) E Median type None None Median storage veh) 0.8 Upstream signal (ft) 60.8% ICU Level of Service B pX, platoon unblocked 15 vC, conflicting volume 1957 1034 1034 vC1, stage 1 conf vol vC2, stage 2 conf vol vCu, unblocked vol 1957 1034 1034 tC, single (s) 6.4 6.2 4.1 tC, 2 stage (s) tF (s) 3.5 3.3 2.2 p0 queue free % 75 94 100 cM capacity (veh/h) 70 282 672 0 0.92 0 Direction, Lane # SE 1 SE 2 NE 1 SW 1 Volume Total 17 17 923 1034 Volume Left 17 0 0 0 Volume Right 0 17 0 0 cSH 70 282 1700 1700 Volume to Capacity 0.25 0.06 0.54 0.61 Queue Length 95th (ft) 22 5 0 0 Control Delay (s) 72.5 18.6 0.0 0.0 Lane LOS F C Approach Delay (s) 45.6 0.0 0.0 Approach LOS E Intersection Summary Average Delay 0.8 Intersection Capacity Utilization 60.8% ICU Level of Service B Analysis Period (min) 15 2035 Conditions with Simba Run Underpass 10/8/2012 Baseline Synchro 8 Report Page 1 HCM Unsignalized Intersection Capacity Analysis 7: North Frontage Road & East Site Access 10/15/2012 Movement SEL SER NEL NET SWT SWR Lane Configurations NE 1 NE 2 SW 1 Volume Total 17 Volume (veh/h) 0 0 16 504 445 10 Sign Control Stop 0 11 Free Free Grade 0% Volume to Capacity 0.02 0% 0% Peak Hour Factor 0.92 0.92 0.92 0.92 0.92 0.92 Hourly flow rate (vph) 0 0 17 548 484 11 Pedestrians 0.3 0.0 Lane Width (ft) Walking Speed (ft/s) Percent Blockage Right turn flare (veh) Median type None None Median storage veh) Upstream signal (ft) pX, platoon unblocked vC, conflicting volume 1072 489 495 vC1, stage 1 conf vol vC2, stage 2 conf vol vCu, unblocked vol 1072 489 495 tC, single (s) 6.4 6.2 4.1 tC, 2 stage (s) tF (s) 3.5 3.3 2.2 p0 queue free % 100 100 98 cM capacity (veh/h) 240 579 1069 Direction, Lane # NE 1 NE 2 SW 1 Volume Total 17 548 495 Volume Left 17 0 0 Volume Right 0 0 11 cSH 1069 1700 1700 Volume to Capacity 0.02 0.32 0.29 Queue Length 95th (ft) 1 0 0 Control Delay (s) 8.4 0.0 0.0 Lane LOS A Approach Delay (s) 0.3 0.0 Approach LOS Intersection Summary Average Delay 0.1 Intersection Capacity Utilization 36.7% ICU Level of Service A Analysis Period (min) 15 2013 Conditions 10/8/2012 Baseline Synchro 8 Report Page 1 HCM Unsignalized Intersection Capacity Analysis 7: North Frontage Road & East Site Access 10/15/2012 Movement SEL SER NEL NET SWT SWR Lane Configurations NE 1 NE 2 SW 1 Volume Total 17 Volume (veh/h) 0 0 16 675 583 10 Sign Control Stop 0 11 Free Free Grade 0% Volume to Capacity 0.02 0% 0% Peak Hour Factor 0.92 0.92 0.92 0.92 0.92 0.92 Hourly flow rate (vph) 0 0 17 734 634 11 Pedestrians 0.2 0.0 Lane Width (ft) Walking Speed (ft/s) Percent Blockage Right turn flare (veh) Median type None None Median storage veh) Upstream signal (ft) pX, platoon unblocked vC, conflicting volume 1408 639 645 vC1, stage 1 conf vol vC2, stage 2 conf vol vCu, unblocked vol 1408 639 645 tC, single (s) 6.4 6.2 4.1 tC, 2 stage (s) tF (s) 3.5 3.3 2.2 p0 queue free % 100 100 98 cM capacity (veh/h) 150 476 941 Direction, Lane # NE 1 NE 2 SW 1 Volume Total 17 734 645 Volume Left 17 0 0 Volume Right 0 0 11 cSH 941 1700 1700 Volume to Capacity 0.02 0.43 0.38 Queue Length 95th (ft) 1 0 0 Control Delay (s) 8.9 0.0 0.0 Lane LOS A Approach Delay (s) 0.2 0.0 Approach LOS Intersection Summary Average Delay 0.1 Intersection Capacity Utilization 45.7% ICU Level of Service A Analysis Period (min) 15 2035 Conditions 10/8/2012 Baseline Synchro 8 Report Page 1 HCM Unsignalized Intersection Capacity Analysis 7: North Frontage Road & East Site Access 10/15/2012 Movement SEL SER NEL NET SWT SWR Lane Configurations NE 1 NE 2 SW 1 Volume Total 14 Volume (veh/h) 0 0 13 852 951 13 Sign Control Stop 0 14 Free Free Grade 0% Volume to Capacity 0.02 0% 0% Peak Hour Factor 0.92 0.92 0.92 0.92 0.92 0.92 Hourly flow rate (vph) 0 0 14 926 1034 14 Pedestrians 0.2 0.0 Lane Width (ft) Walking Speed (ft/s) Percent Blockage Right turn flare (veh) Median type None None Median storage veh) Upstream signal (ft) pX, platoon unblocked vC, conflicting volume 1995 1041 1048 vC1, stage 1 conf vol vC2, stage 2 conf vol vCu, unblocked vol 1995 1041 1048 tC, single (s) 6.4 6.2 4.1 tC, 2 stage (s) tF (s) 3.5 3.3 2.2 p0 queue free % 100 100 98 cM capacity (veh/h) 65 279 664 Direction, Lane # NE 1 NE 2 SW 1 Volume Total 14 926 1048 Volume Left 14 0 0 Volume Right 0 0 14 cSH 664 1700 1700 Volume to Capacity 0.02 0.54 0.62 Queue Length 95th (ft) 2 0 0 Control Delay (s) 10.5 0.0 0.0 Lane LOS B Approach Delay (s) 0.2 0.0 Approach LOS Intersection Summary Average Delay 0.1 Intersection Capacity Utilization 60.8% ICU Level of Service B Analysis Period (min) 15 2035 Conditions with Simba Run Underpass 10/8/2012 Baseline Synchro 8 Report Page 1 RESOLUTION NO. 13 Series of 2012 A RESOLUTION OF THE TOWN OF VAIL ALLOWING FOR AN ADMINISTRATIVE EXTENSION TO THE LAPSE OF APPROVAL FOR CERTAIN APPROVED DEVELOPMENT PLANS APPROVALS; AND SETTING FORTH DETAILS IN REGARDS THERETO. WHEREAS, the current state of the economy and the present circumstances within world financial markets continues to make the ability to obtain construction financing difficult, impractical, or nearly impossible, and; WHEREAS, there are four specific development projects with development review application approvals from the Town of Vail which are impacted by the continued state of the economy and unable to diligently pursue construction due, in part, to the present circumstances within world financial markets; and. WHEREAS, the Vail Town Code establishes an approval period for development review application approvals; and WHEREAS, approval of an Approved Development Plan for a major exterior alteration application remains effective for a period of two years and the approval of an Approved Development Plan for a special development district remains effective for three years, pursuant to the applicable provisions of the Vail Town Code; and WHEREAS, the Vail Town Council finds that an additional extension to the term and effect of the approval period should be administratively granted provided the project continues to adhere to certain terms and conditions as prescribed by the Vail Town Council; and WHEREAS, it is in the best interest of the Town and its citizens to grant an administrative extension to the approval period of certain projects to avoid unnecessarily requiring the projects to go through the review process again, as it will result in additional costs and timely delays; and WHEREAS, the Vail Town Council finds that this Resolution furthers the development objectives of the Town and is in the best interest of the Town as it promotes the coordinated and harmonious development of the Town of Vail. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO: Projects Effected by this Resolution • Cascade Residences (SDD #4 /PEC07-0058) • Cornerstone Residences (SDD #4 /PEC07-0055) • Strata (PEC08-0028/PEC08-0030) • Timberline Roost Lodge (PEC05-0080/PEC06- 0012/PEC06-0083) 2. Terms and Effect of Extensions a. Upon written request to the Director of Community Development an extension will be granted until June 1, 2015. Projects which have an issued building permit on or before June 1, 2014, shall not be assessed the Construction and Building Materials Use Tax. After June 1, 2014, the Construction and Building Material Use Tax shall apply. b. The extension shall be valid only for the approved development plan approval that was originally granted by the Town of Vail. C. Any request for a change to a approved development plan which requires review by the Planning & Environmental Commission, and that is subsequently approved, shall cause the extension and its effects to be voided. d. Any approved development plan which has not yet been reviewed or issued a building permit shall fully comply with the applicable provisions of the Town of Vail adopted International Building Codes, as may be amended from time to time. e. All building permit application, plan review and inspection fees necessary for the review of the project shall be collected. f. The granting of the extension shall be by administrative action. g. The grant of the extension provided in this resolution shall not be used as a precedent for the grant of any other requested extension, it is specifically intended to apply only in the present circumstances and to the projects listed in this resolution. 3. Effective Date of the Resolution This Resolution shall be effective immediately upon adoption. INTRODUCED, READ, APPROVED AND ADOPTED this 6th day of March, 2012. oe Andrew P. Daly ayor /_%i11*1116 0: Donaldson, Town Clerk 00, -iel.