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HomeMy WebLinkAbout2014-0324 PECTOWN OF VAft� PLANNING AND ENVIRONMENTAL COMMISSION March 24, 2014 at 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Site Visit: 1. Vail Village Information Center — 231 East Meadow Drive 2. Vail Village Inn Phase III — 100 East Meadow Drive 30 minutes 1. A request for a recommendation to the Vail Town Council on a major amendment to a Special Development District No. 6, Vail Village Inn, pursuant to Section 12- 9A -10, Amendment Procedures, Vail Town Code, to allow for an increase in gross residential floor area to facilitate additions to existing dwelling units, located at 100 East Meadow Units 501 and 502 (Vail Village Inn Phase 3) /Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC130046) Applicant: Deltec Bank and Trust, represented by Eggers Architect Planner: Jonathan Spence ACTION: MOTION: SECOND: VOTE: CONDITION(S): 45 minutes 2. A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12- 16, Conditional Uses, Vail Town Code, for a public tourist/guest service related facility (Vail Village Information Center), to allow for the construction of additions and exterior elevation changes, located at 231 East Meadow Drive/ Lot B & C, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC140006) Applicant: Town of Vail, represented by GPSL Architects Planner: Joe Batcheller ACTION: MOTION: SECOND: VOTE: CONDITION(S): 3. A request for the review of a conditional use permit, pursuant to 12 -9C -3, Conditional Uses, Vail Town Code, for a public and quasi - public indoor community facilities (education center), to allow for the construction of the Betty Ford Alpine Gardens Education Center, located 530 South Frontage Road /Unplatted, and setting forth details in regard thereto. (PEC140005) Applicant: Betty Ford Alpine Gardens, represented by Jack Hunn Planner: Jonathan Spence ACTION: Table to April 14, 2014 MOTION: SECOND: VOTE: 4. Approval of March 10, 2014 minutes MOTION: SECOND: VOTE: 5. Information Update Page 1 6. Adjournment MOTION: SECOND: VOTE: The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479 -2138 for additional information. Sign language interpretation is available upon request with 24 -hour notification. Please call (970) 479 -2356, Telephone for the Hearing Impaired, for information. Community Development Department Published March 21, 2014 in the Vail Daily. Page 2 TOWN OF VAft� PLANNING AND ENVIRONMENTAL COMMISSION March 24, 2014 at 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Bill Pierce Susan Bird John Rediker Henry Pratt Luke Cartin Pam Hopkins Michael Kurz Site Visit: 1. Vail Village Information Center — 231 East Meadow Drive 2. Vail Village Inn Phase III — 100 East Meadow Drive 30 minutes A request for a recommendation to the Vail Town Council on a major amendment to a Special Development District No. 6, Vail Village Inn, pursuant to Section 12- 9A -10, Amendment Procedures, Vail Town Code, to allow for an increase in gross residential floor area to facilitate additions to existing dwelling units, located at 100 East Meadow Units 501 and 502 (Vail Village Inn Phase 3) /Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC130046) Applicant: Deltec Bank and Trust, represented by Eggers Architect Planner: Jonathan Spence ACTION: Tabled to April 14, 2014 MOTION: Kurz SECOND: Cartin VOTE: 6 -0 -0 Jonathan Spence gave a presentation per the staff memorandum. Commissioner Pierce asked for clarification regarding the changes to the roof plan. Don Eggers explained the changes to using the roof plan and elevations. Commissioner Pierce spoke to a concern with the proposed roof form not being sensitive to the existing roof forms and looking like an addition and not a part of the overall architectural character. Don Eggers spoke to the goal of obtaining day lighting into the new work out room with the new dormer between the two existing raised roof elements. Commissioner Pierce suggested a shed roof dormer or skylights to get day light into the new workout room. He suggested the mass of the proposed roof dormers seems to be off. Jonathan Spence inquired as to several ideas regarding changes to the proposed south side roof changes. Should the roof form be narrowed, lowered, both? Page 1 Commissioner Pierce and Hopkins offered several thoughts on how to address the concern. It was suggested that the two taller roof elements could be bridged. Commissioner Pratt offered a suggestion regarding the roof form between the two taller dormers and the south side windows looking squashed. The south side roof dormer should be integrated into the lower portion of the unit. The dormers as proposed do not fit the architecture. Commissioner Kurz inquired as to the roof material and the requirements of the Vail Town Code Jonathan Spence and Warren Campbell discussed the requirements of the Vail Town Code. 45 minutes 2. A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12- 16, Conditional Uses, Vail Town Code, for a public tourist /guest service related facility (Vail Village Information Center), to allow for the construction of additions and exterior elevation changes, located at 231 East Meadow Drive/ Lot B & C, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC140006) Applicant: Town of Vail, represented by GPSL Architects Planner: Joe Batcheller ACTION: Approved as amended MOTION: Kurz SECOND: Rediker VOTE: 5 -0 -1 (Pratt recused) AMENDMENT: The application was amended to include the conditional use permit request for the addition and exterior changes to the information center solely. Commissioner Pratt recused himself from the discussion as he is the architect on the project. Joe Batcheler gave a presentation per the staff memorandum. Commissioner Hopkins inquired as to how the use of the on- street parking lane would function with guest seeking information and the shared use of the parking lane for special event buses to Ford Park. Greg Hall, Public Works Director, inquired if there were any comments on the proposed changes to the building. Commissioner Hopkins suggested that the new roof forms over the entries (north and south) to the information center potentially be raised to address a concern of the taller element seeming top heavy. She asked that the Design Review Board review this concern. Greg Hall spoke to the history of the review of the proposed on- street parking lane. He highlighted the data used for the Vail Transportation Master Plan as being as accurate as could be expected with the data available. He continued by identifying the Frontage Road was a part of the 1 -70 right -of -way and those standards were used to review the proposed on- street parking lane. The discussion continued by highlighting several concerns with the proposed site plans provide by the Community Development to address concerns. Commissioner Pierce inquired as how guest find the information center today and how many visits are there a day. Suzann Silverthorne, Public Information Officer, stated that there were 40,000 visits a year which is approximately 109 visits per day. Page 2 Commissioner Rediker ran through some ideas regarding the use of the upper deck of the parking garage, include short term parking, shopper parking, visitor parking. Greg Hall identified structural weight concerns as preventing the parking of if oversized /larger vehicles on the top deck of the structure. Commissioner Pierce stated that parking was critical to the success of an information center. Greg Hall spoke to the town's bike lane policies and standards. Commissioner Rediker inquired for additional information regarding the user groups of each lane in front (north) of the information center. Greg Hall responded by identifying the users of each lane. Commissioner Hopkins inquired as to the provision of accessible parking spaces. Greg Hall identified where the accessible spaces were located on the site plan. Commissioner Cartin spoke to the potential to add some additional softscape in front of the information center to balance the loss of softscape in the right -of -way. Greg Hall spoke to the structural limitations to support landscaping on the parking deck and issues experienced in the past with landscaping on the parking deck. Commissioner Kurz spoke to his experience with the traffic on the Frontage Road and the lanes to the north of the information center as being used heavily and it would be unsafe to add this on- street parking lane. He could not support the on- street parking lane. Commissioner Hopkins spoke to the need for lighting to make it safe for buses. Commissioner Cartin agreed with Commissioner Kurz, and highlighted that visitors are not familiar with the transit systems and are not focused on driving when looking to address their needs. He suggested reassigning several parking spaces for the information center would be appropriate. He concluded by stating that the on- street parking lane would put the least experiences drivers (guests) in an on- street parking lane off the Frontage Road in one of the busiest stretches. Commissioner Kurz inquired as to the break down in visitors into each information center. Suzanne Silverthorne spoke to the increasing visitation of the Lionshead Information Center Commissioner Rediker feels like parking needs to be provided for the information center and while maybe the location on the Frontage Road may or may not make this stretch off road less safe it needs to be provided. He suggested the repurposing of existing areas of the top deck of the parkgin structure to accommodate all the needs (users). The Commissioners held a free flowing discussion of options, design possibilities, and reasons for the off street parking lane. The Commission discussed several options regarding the application and moving it forward. After these discussions the applicant amended their application to remove the on- street parking lane Page 3 from the proposal. The application was solely to review the conditional use permit for the additions and amendments to the information center. 3. A request for the review of a conditional use permit, pursuant to 12 -9C -3, Conditional Uses, Vail Town Code, for a public and quasi - public indoor community facilities (education center), to allow for the construction of the Betty Ford Alpine Gardens Education Center, located 530 South Frontage Road /Unplatted, and setting forth details in regard thereto. (PEC140005) Applicant: Betty Ford Alpine Gardens, represented by Jack Hunn Planner: Jonathan Spence ACTION: Table to April 14, 2014 MOTION: Cartin SECOND: Rediker VOTE: 6 -0 -0 4. Approval of March 10, 2014 minutes MOTION: Kurz SECOND: Cartin VOTE: 6 -0 -0 5. Information Update The Commission and Staff thanked Bill pierce and Susan Bird for their service on the Planning and Environmental Commission. The Commission was informed and invited to the Construction Kick -off Meeting at Donovan Pavilion the following week. 6. Adjournment MOTION: Cartin SECOND: Rediker VOTE: 6 -0 -0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479 -2138 for additional information. Sign language interpretation is available upon request with 24 -hour notification. Please call (970) 479 -2356, Telephone for the Hearing Impaired, for information. Community Development Department Published March 21, 2014 in the Vail Daily. Page 4 TOWN OF Memorandum To: Planning and Environmental Commission From: Community Development Department Date: March 24, 2014 Subject: A request for a recommendation to the Vail Town Council on a major amendment to a Special Development District No. 6, Vail Village Inn, pursuant to Section 12- 9A-10, Amendment Procedures, Vail Town Code, to allow for an increase in gross residential floor area to facilitate additions to existing dwelling units, located at 100 East Meadow Units 501 and 502 (Vail Village Inn Phase 3) /Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC130046) Applicant: Deltec Bank and Trust, represented by Eggers Architect Planner: Jonathan Spence I. SUMMARY The applicant, Deltec Bank and Trust, represented by Eggers Architect, is requesting a recommendation to the Vail Town Council on a major amendment to Special Development District No. 6, Vail Village Inn, pursuant to Section 12- 9A -10, Amendment Procedures, Vail Town Code, to allow for an increase in gross residential floor area to facilitate additions to existing dwelling units, located at 100 East Meadow, Units 501 and 502, (Vail Village Inn, Phase 3). Based upon Staff's review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning and Environmental Commission forwards a recommendation of approval, with conditions, of the major amendment to Special Development District (SDD) No. 6, Vail Village Inn, subject to the findings noted in Section VIII of this memorandum. II. DESCRIPTION OF THE REQUEST The applicant is proposing to add approximately 277 square feet of GRFA to Unit 501 and approximately 515 square feet of GRFA to Unit 502. Components of this project include: The main floor entrance of Unit 501 will expand into the existing common area, capturing 103 square feet of floor area. This expansion coincides with a complete interior remodel of that level. • The existing 322 square foot loft of Unit 501 is proposed to be remodeled to include a bedroom suite and loft area with an increase of 174 square feet. • A new roof element is being added to Unit 501 to meet egress requirements for the bedroom suite and loft area. The roof will present as a dormer on the north elevation and as a gable end element on the south elevation. The ridgeline of the proposed gable matches the existing ridgeline of the building. • Unit 502 is proposing an interior remodel that includes a new loft in the attic area above the unit currently occupied by a suspended mechanical mezzanine. The mechanicals will be relocated and the 515 square foot loft will consist of an exercise room with an attached bath and steam room. • A gabled dormer is proposed to provide natural lighting. This dormer is lower than the existing tower elements and approximately three (3) feet above the existing ridge. • All new roof elements and the existing roofs of levels four and five will be clad in DaVinci Shakes. The existing roof was shingled with natural wood shakes in 2005. The remaining wood shingle elements in existence on levels two and three will be replaced in the future with DaVinci Shakes to match. The applicant has provided a written description of their request, (Attachment A) and plans, (Attachment B), both dated March 12, 2014. III. BACKGROUND In 1976, the Vail Town Council adopted Ordinance No. 7, Series of 1976, establishing Special Development District No.6, Vail Village Inn. The purpose of SDD No.6 is to assure the comprehensive development and use of an area of land in a manner that would be harmonious with the general character of the town, provide adequate open space and recreation amenities, and promote the objectives of the zoning ordinance of the town. Ordinarily, a special development district will be created only when the development is regarded as complementary to the Town by the Town Council, Planning and Environmental Commission, and Design Review Board, and there are significant aspects of the development which cannot be satisfied under the existing zoning. Project History: The following is a summary of the existing phases and development for the Vail Village Inn Special Development District (SDD No. 6): Town of Vail Page 2 Phase I- This phase consists of the buildings located at the southeast corner of the District. Phase I includes one residential dwelling unit approximately 3,927 square feet in size and nine commercial /retail spaces. The original development plan for Phase I called for 16,128 square feet of commercial space, and no GRFA. The Alpenrose Restaurant is part of Phase 1. Phase 11- This phase consists of three residential dwelling units totaling approximately 3,492 square feet in size and three commercial /retail spaces. Phase II is generally located in the center of the District and includes the Claggett -Rey Gallery. Phase III- This Phase consists of twenty -nine residential dwelling units totaling approximately 44,830 square feet in size and six commercial /retail spaces. Phase III is located at the northeast corner of the District. Phase IV- This is the original, oldest and most recently redeveloped Phase in the District. This Phase (The Sebastian) consists of two residential dwelling units totaling approximately 6,827 square feet in size, one hundred accommodation units and forty -nine fractional fee units comprising approximately 97,788 square feet of floor area. Phase IV is generally located in the northwest corner of the District. Phase V- This Phase consists of eleven residential dwelling units and three accommodation units totaling approximately 9,972 square feet of floor area and four commercial /retail spaces. Phase V is located in the southwest corner of the District at the intersection of Vail Road and East Meadow Drive. This phase includes the La Botega restaurant. Ordinance No. 1, Series of 1985 (March, 1985) granted 120,600 square feet of GRFA to SDD No. 6. This ordinance also required a minimum of 175 accommodation units (AUs) and 72,400 square feet of GRFA, devoted entirely to AUs in Phase IV. Ordinance No. 14, Series of 1987 (May, 1987), amended Phase IV of SDD No. 6. The amendment allowed Phase IV to be broken into two distinct and separate phases, which were called Phase IV and Phase V. This ordinance also set the maximum GRFA for the SDD at 120,600 square feet. Further, the ordinance required a minimum of 148 AUs and 67,367 square feet of GRFA devoted to AUs in Phases IV and V. Ordinance No. 24, Series of 1989 (November, 1989) amended the density section of SDD No. 6. This ordinance modified the SOD by increasing the allowable GRFA to a total of 124,527 square feet. This allowed Unit No. 30 (originally Good's retail) in the Vail Village Plaza Condominiums to be converted from commercial to residential use. The space consists of 3,927 square feet of GRFA, and the conversion to residential use has been completed. This ordinance also maintained the approval for a minimum of 148 Town of Vail Page 3 AUs and 67,367 square feet of GRFA, devoted to AUs, in Phases IV and V of SDD No.6. Ordinance No. 1 and No. 4, Series of 2000, a major amendment to Special Development District No. 6 was approved to allow for construction of the Vail Plaza Hotel. Ordinance No. 15, Series of 2001 adopted a revised Approved Development Plan for Phase II, which brought the total allowable GRFA for the entire SDD No. 6 to 182,325 square feet. Ordinance No. 21, Series of 2001 adopted a revised Approved Development Plan for Phase IV (i.e. Vail Plaza Hotel), and did not specify, in the form of a revised Approved Development Plan, the total allowable GRFA for the entirety of SDD No. 6. Ordinance No. 32, Series of 2003, adopted a major amendment to SDD No. 6, allowing for the construction of a new dwelling unit above the Alpenrose Restaurant location, which increase the amount of allowable GRFA for the entire SDD to 184,708 sq. ft. and increase the density to 13 DU's per acre. Ordinance No. 6, Series of 2005, adopted a major amendment to SDD No. 6, revising the amount of allowable GRFA for the entire SDD to 186,561 sq. ft. and increasing the density to 13.25 DU's per acre. IV. APPLICABLE PLANNING DOCUMENTS A. Title 12, Zoning Regulations, Vail Town Code CHAPTER 12 -1, TITLE, PURPOSE AND APPLICABILITY (in part) Section 12 -1 -2. Purpose. A. General. These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the Town, and to promote the coordinated and harmonious development of the Town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. B. Specific. These regulations are intended to achieve the following more specific purposes. 1. To provide for adequate light, air, sanitation, drainage, and public facilities. 2. To secure safety from fire, panic, flood, avalanche, accumulation of snow, and other dangerous conditions. Town of Vail Page 4 3. To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen congestion in the streets. 4. To promote adequate and appropriately located off - street parking and loading facilities. 5. To conserve and maintain established community qualities and economic values. 6. To encourage a harmonious, convenient, workable relationship among land uses, consistent with Municipal development objectives. 7. To prevent excessive population densities and overcrowding of the land with structures. 8. To safeguard and enhance the appearance of the Town. 9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. 10. To assure adequate open space, recreation opportunities, and other amenities and facilities conducive to desired living quarters. 11. To otherwise provide for the growth of an orderly and viable community. ARTICLE 12 -9A, SPECIAL DEVELOPMENT DISTRICT (in part) 12 -9A -1: Purpose and Applicability: A. Purpose. The purpose of the special development district is to encourage flexibility and creativity in the development of land in order to promote its most appropriate use, to improve the design character and quality of the new development with the town, to facilitate the adequate and economical provision of streets and utilities, to preserve the natural and scenic features of open space areas, and to further the overall goals of the community as stated in the Vail comprehensive plan. An approved development plan for a special development district, in conjunction with the property's underlying zone district, shall establish the requirements for guiding development and uses of property included in the special development district. B. Applicability: Special development districts do not apply to and are not available in the following zone districts. hillside residential, single- family residential, two - family residential and two - family primary /secondary residential. 12- 9A -10: AMENDMENT PROCEDURES. B. Major Amendments. Town of Vail Page 5 V. VI. Requests for major amendments to an approved special development district shall be reviewed in accordance with the procedures described in section 12- 9A -4 of this article. 2. Owners of all property requesting the amendment, or their agents or authorized representatives, shall sign the application. Notification of the proposed amendment shall be made to owners of all property adjacent to the property requesting the proposed amendment, owners of all property adjacent to the special development district, and owners of all property within the special development district that may be affected by the proposed amendment (as determined by the department of community development). Notification procedures shall be as outlined in subsection 12 -3 -6C of this title. SURROUNDING LAND USES Land Uses Zoning North: CDOT right -of -way Not Zoned South: Mixed Use Public Accommodation East: Mixed Use SDD #39 (Solaris) West: Multiple Family SDD #21 (Gateway) ZONING ANALYSIS /SDD #6, PHASE III Development Standard Approved/ Existing Proposed Change Gross Residential Floor Area (GRFA) Unit 501 2,467 sq. ft. 2,744 sq. ft. +277 sq. ft. Unit 502 1,399 sq. ft. 1,914 sq. ft. +515 sq. ft. Total SDD #6 186,561 sq. ft. 187,353 sq. ft. +792 sq. ft. (0.4 %T) Parking 108 spaces 108 spaces 1.4 spaces per unit 1.4 spaces per unit No change Dwelling Units (DUs) 11 Dwelling Units 11 Dwelling Units No change Height 5 stories (74.3' per 5 stories (74.3' per No change (new roof SDD) SDD) elements @ 67.6') Site Coverage 55% (per SDD) 38% No change Landscaping 30% (per SDD) 57% No change Town of Vail Page 6 VII. SPECIAL DEVELOPMENT DISTRICT AMENDMENT REVIEW CRITERIA Before acting on a major amendment to a special development district amendment application, the Planning and Environmental Commission and Town Council shall consider the following factors with respect to the proposal: 1. Compatibility: Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. In contrast to other phases of SDD #6, Phase III has seen relatively few amendments. The structure has seen minor changes since its original construction, mainly exterior window updates and interior remodels, but remains largely unchanged from its original build. The proposed modifications will add interest and detail to the building and assists in its relationship to the more recently constructed adjacent properties. Staff believes that the proposed additions are compatible with the neighborhood related to architectural design and style. The additions will have a minor effect on the building's perceived mass and scale. The application has followed the guidelines recommended in the Vail Village Urban Design Standards by locating the infill out of sun /shade or views as illustrated by the drawings below: Sun ?ShadeiV're�fi�s r>. �h y.—�, —. —._ _._. —.— _ —. —._ 50UT, r�_ F•✓ TION - FROA06Ep_ Town of Vail Page 7 I .y e�eest ar Lsvei .� The proposal complies with the overall height limit of the district as the proposed dormers do not increase the building's height. The new roof forms follow the flow of the existing roof forms to allow the viewer's eye to carry, resulting in a complete building whose additions are not over dominant or recognizable. The building additions are of appropriate scale for the structure and are compatible with the character of the neighborhood. Staff finds the proposal does comply with this criterion. 2. Relationship: Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. The proposal does not propose to change any of the uses, activity, or densities which are currently constructed within the project. The proposal to increase the allowable GRFA within the SDD requires mitigation of the impacts to employee generation pursuant to Chapter 12 -24, Inclusionary Zoning, Vail Town Code. The applicant has stated in their written materials that the pay -in -lieu option would be selected if the proposal were approved. An increase in the allowable GRFA by 792 square feet results in a pay -in -lieu fee of $10,664.00 (79.2 s.f. x $134.65) under the existing adopted fee schedule. The pay -in -lieu fee is currently under its annual review with potential changes occuring in April. The required payment is calculated at the time of building permit submittal and may be different that the number above. Staff finds the proposal complies with this criterion. 3. Parking and Loading: Compliance with parking and loading requirements as outlined in chapter 10 of this title. Town of Vail Page 8 ! Flow of Roof Fames i s The proposal complies with the overall height limit of the district as the proposed dormers do not increase the building's height. The new roof forms follow the flow of the existing roof forms to allow the viewer's eye to carry, resulting in a complete building whose additions are not over dominant or recognizable. The building additions are of appropriate scale for the structure and are compatible with the character of the neighborhood. Staff finds the proposal does comply with this criterion. 2. Relationship: Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. The proposal does not propose to change any of the uses, activity, or densities which are currently constructed within the project. The proposal to increase the allowable GRFA within the SDD requires mitigation of the impacts to employee generation pursuant to Chapter 12 -24, Inclusionary Zoning, Vail Town Code. The applicant has stated in their written materials that the pay -in -lieu option would be selected if the proposal were approved. An increase in the allowable GRFA by 792 square feet results in a pay -in -lieu fee of $10,664.00 (79.2 s.f. x $134.65) under the existing adopted fee schedule. The pay -in -lieu fee is currently under its annual review with potential changes occuring in April. The required payment is calculated at the time of building permit submittal and may be different that the number above. Staff finds the proposal complies with this criterion. 3. Parking and Loading: Compliance with parking and loading requirements as outlined in chapter 10 of this title. Town of Vail Page 8 The proposal to add approximately 792 square feet of GRFA to Units 501 and 502 do not change the required parking or loading and delivery requirements for the development. As a component of the approval for the Sebastian, its developer was required to provide a centralized loading and delivery facility for the use of all owners and tenants within SDD #6 and also to be made available for public and /or private loading and delivery programs. The continued use of this facility is vital in mitigating the loading and delivery impacts upon Vail Village. Staff finds the proposal complies with this criterion. 4. Comprehensive Plan: Conformity with applicable elements of the Vail comprehensive plan, town policies and urban design plans. Staff has reviewed the Vail comprehensive plan and found the following documents and associated goals, objectives, statements applicable to this proposal. Vail Land Use Plan (in part) 1. General Growth / Development 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill areas). 4. Village Core / Lionshead 4.1. Future commercial development should continue to occur primarily in existing commercial areas. Future commercial development in the Core areas needs to be carefully controlled to facilitate access and delivery. 4.2. Increased density in the Core areas is acceptable so long as the existing character of each area is preserved through implementation of the Urban Design Guide Plan and the Vail Village Master Plan. 4.3. The ambiance of the Village is important to the identity of Vail and should be preserved. (Scale, alpine character, small town feeling, mountains, natural settings, intimate size, cosmopolitan feeling, environmental quality.) Town of Vail Page 9 5. Residential 5.1. Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exist. Vail Village Master Plan (in part) V. GOALS, OBJECTIVES, POLICIES AND ACTION STEPS GOAL #1 ENCOURAGE HIGH QUALITY, REDEVELOPMENT WHILE PRESERVING UNIQUE ARCHITECTURAL SCALE OF THE VILLAGE IN ORDER TO SUSTAIN ITS SENSE OF COMMUNITYAND IDENTITY. Obiective 1.1: Implement a consistent development review process to reinforce the character of the Village. Policy 1.1.1: Development and improvement projects approved in the Village shall be consistent with the goals, objectives, policies and design considerations as outlined in the Vail Village Master Plan and Urban Design Guide Plan. Obiective 1.2: Encourage the upgrading and redevelopment of residential and commercial facilities. Policy 1.2.1: Additional development may be allowed as identified by the Action Plan and as is consistent with the Vail Village Master Plan and Urban Design Guide Plan. VII. VAIL VILLAGE SUB -AREAS A major goal of this Plan is to address the Village as a whole and at the same time be sensitive to the opportunities and constraints that may exist on a site specific basis. To facilitate long range planning unique to each area of the Village, ten different sub -areas are delineated in this Plan. Sub -areas were determined based on a number of different considerations. Foremost among these were: • design and site characteristics • geographic or physical boundaries • land uses and ownership patterns Each of the ten sub -areas have been evaluated relative to the overall goals, objectives, and policies outlined for Vail Village. The potential improvement projects, referred to as sub -area concepts, which have emerged from this evaluation are graphically represented on the Action Plan. These sub -area Town of Vail Page 10 concepts are physical improvements intended to reinforce the desired physical form of the Village as outlined in the various elements of the Master Plan. The 10 sub -areas (which follow), provide detailed descriptions of each sub -area concept and express the relationship between the specific sub -area concepts and the overall Plan. The applicable goals and objectives are cited for each of the sub area concepts at the end of each description under "special emphasis. " The sub -area concepts described in this Section are meant to serve as advisory guidelines for future land use decisions by the Planning and Environmental Commission and the Town Council. Compliance with the sub -area concepts does not assure development approval by the Town. It is important to note that the likelihood of project approval will be greatest for those proposals that can fully comply with the Vail Village Master Plan. The Urban Design Guide Plan includes additional design detail that is to be used in conjunction with the Vail Village Master Plan sub -area concepts. MIXED USE SUB -AREA ( #1) 1-10 �- x li 'J 1 1- 33 * # 4 «6� i r 1 -9 . ., . 1 tryt' +,I a vna ]. •'! _ y l.` :• FV[.'w [1� . [L .' ^F }}{{ f Y • I LL4J r'+LL'JG }E • LQ1 Al YAIL OC j : 4_.Y i, �1 -=,.. -, ' ..... R114A! 1 The Mixed -Use sub -area is a prominent activity center for Vail Village. It is distinguished from the Village core by the larger scale buildings and by the limited auto traffic along East Meadow Drive. Comprised of five major development Town of Vail Page 11 projects, this sub -area is characterized by a mixture of residential /lodging and commercial activity. The Vail Comprehensive Plan elements that speak to this site include the Vail Land Use Plan and the Vail Village Master Plan. Staff believes the proposed changes do not have an overall negative impact on the intent of stepping buildings up from the pedestrian oriented East Meadow Drive to the South Frontage Road East. The proposed building additions are consistent with the infill recommendations of the Vail Village Urban Design Guidelines. The additions are located such that their impacts on adjacent properties and on the pedestrian experience are minimal to nonexistent. The changes to the roof form allow the greater utilization of the upper residential units without the roof reading as cluttered or haphazard. Staff finds the proposal complies with this criterion. 5. Natural and /or Geologic Hazard: Identification and mitigation of natural and /or geologic hazards that affect the property on which the special development district is proposed. Special Development District No. 6, Vail Village Inn, is not located within any identified geologic hazard. Staff finds the proposal complies with this criterion. 6. Design Features: Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. The proposal does not include any changes to the site plan, building footprint design or location, or open space provisions. The proposal does include modifications to the roof plan that will allow the greater utilization of the top floor residential units. The new roof elements are designed to be compatible both with the existing structure and the overall design of the district. Staff finds the proposal complies with this criterion. 7. Traffic: A circulation system designed for both vehicles and pedestrians addressing on and off site traffic circulation. The proposal does not include any changes to the pedestrian or vehicular circulation on or off site. Town of Vail Page 12 Staff finds the proposal complies with this criterion. 8. Landscaping: Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and function. The proposal does not include any changes to the landscaping or open space on the site as identified on the approved development plan. Staff finds the proposal complies with this criterion. 9. Workable Plan: Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. The proposal is intended to be constructed in one phase. Staging for any construction related activity will be reviewed by the Town of Vail staff to ensure impacts are minimized to public rights -of -way and adjacent properties. It is anticipated that the use of the South Frontage Road East right -of -way will be necessary. This right -of -way is controlled by the Colorado Department of Transportation (CDOT) and will require all appropriate review and permits from CDOT should the project move forward. Staff finds the proposal complies with this criterion. 10. Public Benefit: The proposed deviations provide benefits to the town must outweigh the adverse effects of such deviations. Staff does not believe this proposal warrants any additional public benefits beyond the codified provisions for the mitigation of employee housing. It should be noted that Village Inn Plaza Phase III completed a rehabilitation of many of its exterior, pedestrian level elements in 2009. Phase I and II are anticipated to act on a recent DRB approval to complete these improvements in the district that include new pavers, site walls, ADA access and landscaping. Although not tied to this proposal, these improvements demonstrate Vail Village Inn's commitment to maintaining and improving public spaces. As a component of this project, the applicant is proposing to use DaVinci shake shingles on all new roof elements and to replace the existing roofs of levels four and five, currently clad in wood shake, with the polymer based composite roof. This change in roofing material over a significant portion of the building will reduce fire risks for the residents in this building and in the general vicinity. VIII. STAFF RECOMMENDATION The Community Development Department recommends the Planning and Environmental Commission forwards a recommendation of approval, with Town of Vail Page 13 conditions, to the Town Council on a major amendment to a Special Development District No. 6, Vail Village Inn, pursuant to Section 12- 9A -10, Amendment Procedures, Vail Town Code, to allow for an increase in gross residential floor area to facilitate additions to existing dwelling units, located at 100 East Meadow Units 501 and 502 (Vail Village Inn Phase 3) /Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Staff's recommendation is based upon the review of the criteria described in Section VII of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to forward a recommendation of approval, with conditions, for this request, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission forwards a recommendation of approval to the Town Council for a major amendment to Special Development District No. 6, Vail Village Inn, pursuant to Section 12- 9A -10, Amendment Procedures, Vail Town Code, to allow for an increase in gross residential floor area to facilitate additions to existing dwelling units, located at 100 East Meadow Units 501 and 502 (Vail Village Inn Phase 3) /Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto." Should the Planning and Environmental Commission choose to forward a recommendation of approval, with conditions, for this request, the Community Development Department recommends the Commission makes the following findings: "Based upon the review of the criteria outlined in Section Vll this Staff memorandum to the Planning and Environmental Commission dated March 24, 2014, and the evidence and testimony presented, the Planning and Environmental Commission finds. 1. That the special development district amendment complies with the standards listed Article 12 -9A, Special Development District, or that a practical solution consistent with the public interest has been achieved. 2. That the special development district amendment is consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and compatible with the development objectives of the town, and 3. That the special development district amendment is compatible with and suitable to adjacent uses and appropriate for the surrounding areas, and Town of Vail Page 14 4. That the special development district amendment promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. " Should the Planning and Environmental Commission choose to forward a recommendation of approval, with conditions, for this request, the Community Development Department recommends the Commission applies the following conditions: This SDD major amendment approval is contingent upon the applicant obtaining Town of Vail approval of the associated design review application, including compliance with Sec. 14 -10 -5 BUILDING MATERIALS AND DESIGN, Vail Town Code 2. The applicant shall mitigate the employee generation impact created by the addition of 792 square feet of GRFA in accordance with the provisions of Chapter 12 -24, Inclusionary Zoning, Vail Town Code. 3. The applicant shall receive and submit in conjunction with the building permit, all applicable Colorado Department of Transportation approvals for all impacts to the South Frontage Road East, including construction staging, if necessary. 4. The applicant shall amend the recorded condominium map to reflect the increase in floor area and space designation, prior to requesting a planning certificate of occupancy inspection." IX. ATTACHMENTS A. Written Request dated March 12, 2014 B. Proposed Plans dated March 12, 2014 Town of Vail Page 15 Village Inn Plaza Vail Village Inn, SDD #6, Phase III Major Amendment to Special District No. 6 Expansion of Units 501 & 502 with Exterior Modifications December 30, 2013 Amended March 12, 2014 L=&==O 110,510 BICx u .1 F"M ,501rI '?1,90 IOOTCZ Awl 2KZ -=f a A" /fie/ ? Sr EGGERS ARCHITECTURE, INC. PO BOX 798 KREMMLING, CO 80459 (970) 724 -3411 FAX: (970) 724 -3412 don .eggers@eggersarchitecture.corn I. Introduction The owners of units 501 and 502, Lublan S.A., represented by Loguer Design and Eggers Architecture, Inc., are requesting a major amendment to Special Development District No.6 (SDD #6) to allow for the remodel and expansion of their units. Unit 501 (parcel #: 2101- 082 -54 -027) is proposing to increase the GRFA by 277 square feet and includes exterior changes to the building including the addition of secondary roof forms. Unit 502 (parcel #: 2101 - 082 -54 -028) is proposing to increase the GRFA by 515 square feet and includes the addition of secondary roof forms. The modification of Unit 502 also includes the relocation of an existing mechanical mezzanine to a newly constructed area with a net square footage loss of 49 square feet. According to Section 12 -9A -2: Definitions, Vail Town Code, an increase of GRFA is considered a Major SDD Amendment. Unit 501 is proposing to undergo a complete interior remodel. The current plan includes 4 bedrooms, 4 baths and major living spaces on the main level of 2145 square feet. This plan has a loft area overlooking the main living space that includes 322 square feet. The remodel proposes to redesign the main level into three bedrooms and baths with an entry area expanded in to the common hallway between units 501 and 502. The new square footage of the main level will be 2248 square feet, an increase of 103 square feet. Additionally, the loft area will be remodel to include a bedroom suite and loft area overlooking the common area. This new space will include 496 square feet of space, an increase of 174 square feet. Total new GRFA will be 2744 square feet or an increase of 277 square feet on both levels. In order to meet egress requirements for the bedroom on the loft level, a new roof element is being added. The roof will present as a dormer on the north elevation and as a gable end element on the south elevation. The ridge line of the proposed gable matches the existing ridgeline of the building and does not represent a change is the building height. The size and configuration of the gable element is consistent with the existing gable elements on the south elevation. Unit 502 is proposing to remodel the existing kitchen /living area and update the bathrooms in the unit. Additionally, a loft is proposed in the attic area immediately above the unit. There currently exists a suspended mechanical mezzanine between the ceiling of the Unit 502 and the structural roof members. This loft area is 150 square feet is size. By relocating and constructing a new mechanical area in the attic space immediately adjacent and above the common area, the attic space can be utilized as living space by Unit 502. This area is proposed as an exercise room with an attached bath and steam room. A dormer is proposed for this area to allow for natural lighting. The roof element is above the main ridgeline of the building but lower than the two elevator tower units on each side of the dormer. This proposed loft represents an increase in the GRFA of 515 square feet to the unit. Floor plans of the proposed changes are provided below- £X15TINI,_FIF-4-_F-COR LEVE- ---------------- - JI, IF i o pgr-FIC6Fr- F -TH FLOG'R - Vl=L A1.1 II. Background Village Inn Plaza is located at 100 East Meadow Drive. The property is part of Phase III of Special Development District No. 6, Vail Village Inn. This SDD has an underlying zoning of Public Accommodation (PA). See vicinity map of property below: r _ yn b SDD #6 was adopted by Ordinance No. 7 of 1976 and has undergone multiple amendments since is adoption. Most of the amendments have been associated with the other phases of the SDD. The structure has seen minor changes since its original construction, mainly exterior window updates and interior remodels, but remains largely unchanged from its original construction. The proposed modifications will be add some exterior detail and update the appearance of the building to match the architectural detailing of the more recently constructed adjacent properties. See photo of the frontage road view taken from the north side of the highway: Vail Village Inn deviates from the maximum height limitation set forth in the Public Accommodation zone district of 48 feet for sloped roofs. Building heights were defined by number of stories in the original adoption of SDD #6 and further illustrated in a drawing created by consultants Royston, Hanamoto, Beck and Abey dated February 12, 1976. The building was constructed according to these height restrictions and has not been modified since. The new major gable element matches the existing ridgeline and the new dormer is lower in height than the existing elevator shaft roof elements, therefore not affecting the overall building height. See drawing below: F_� ✓ter 6 - _ LL f� .,.�,.a..�._._-- ._.— .— .— . — --------- _._._. —._ There are no additional parking requirements as the number of units is not changing. w °fir III. Zoning Analysis The proposed modification only affects the GRFA and Employee Housing standards of the zoning analysis. All other standards are unchanged and remain as approved by Special Development District #6. Standard Existing Pro osed G RFA Unit 501 2467sf 2744 sf (277 additional) Unit 502 1399 sf 1914 sf (515 additional) Parking 1.4 spaces per unit No change Employee Housing Approved prior to 79 sf (pay -in -lieu) Inclusionary Requirement IV. Criteria for Review for the Major Amendment to a Special Development District Section 12 -9A -8: Design Criteria and Necessary Findings in the Vail Town Code provides the criteria for review of a Major Amendment to a Special Development District. Below is a listing of the criteria and how the proposal complies with each: 1. Compatibility: Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. Proposed: The architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation remains largely unchanged as a result of the proposed amendment. The roof changes align with the existing ridge, there fore the height remains the same as constructed. The massing and detailing of the gable elements is consistent with the adjacent gable ends on the building and the added elements add a level of architectural character evident on the newer adjacent properties. Since originally constructed, the character and level of architectural detailing of the village has increased dramatically. Adjacent buildings have been approved with greater heights and the proposed modifications are compatible with the immediate environment. 2. Relationship. Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. Proposed: There is no change to the use, activity or number of dwelling units within the proposed amendment. The increase is GRFA is consistent with the intent of Chapter 15 of the Vail Town Code and without the size of the roof elements would qualify as a minor amendment to the SDD. 3. Parking and Loading: Compliance with parking and loading requirements as outlined in chapter 10 of this title. Proposed: The addition of GRFA does not affect the parking requirements for the units and is unchanged. 4. Comprehensive Plan: Conformity with applicable elements of the Vail comprehensive plan, town policies and urban design plans. Proposed: Village Inn Plaza is within the boundaries of the Vail Village Master Plan and further located within Mixed Use Sub -Area #1. The following objectives of the master plan are applicable to this application: Objective 1.2: Encourage the upgrading and redevelopment of residential and commercial facilities Objective 2.5: Encourage the continued upgrading, renovation and maintenance of existing lodging and commercial facilities to better serve the needs of our guests. 5. Natural And /Or Geologic Hazard: Identification and mitigation of natural and /or geologic hazards that affect the property on which the special development district is proposed. Proposed: The above criterion is not affected by the proposed improvements. 6. Design Features: Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. Proposed: The above criterion is not affected by the proposed improvements as there are no changes proposed for the site plan. 7. Traffic: A circulation system designed for both vehicles and pedestrians addressing on and off site traffic circulation. Proposed: The above criterion is not affected by the proposed improvements. 8. Landscaping: Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and function. Proposed: The above criterion is not affected by the proposed improvements. 9. Workable Plan: Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. Proposed: The above criterion is not affected by the proposed improvements. V. Photo images: Below are images taken from Meadow Drive and the Frontage Road. The proposed improvements are not visible from other locations within the Village. From Meadow Dr. ge Plaza From walk below Sebastian sidewalk along Frontage Road VI. Adjacent Property Owners Vail Gateway Plaza Condo Association c/o Vail Tax & Accounting PO Box 5940 Avon, CO 81620 Vail Plaza Hotel (Sebastian) c/o Timbers Resorts 16 Vail Road Vail, CO 81657 Village Inn Plaza Phase I,II,V c/o Jonathon Staufer, Manager 100 E. Meadow Drive, #31 Vail, CO 81657 Solaris c/o Peter Noble, John Boord 2211 N. Frontage Road, Suite A Vail, CO 81657 One Willow Bridge Road Condo Association c/o Corporation Service Company 1560 Broadway, Suite 2090 Denver, CO 80202 One Willow Bridge Road Condo Association 4148 N Arcadia Drive Phoenix, AZ 85018 Talisman Condo Association c/o Ptarmigan Manangement 62 E. Meadow Drive Vail, CO 81657 Sonnenalp c/o Johannes Faessler 20 Vail Road Vail, CO 81657 z z Z < C) 0 < < 0 _ = o� ��� ° C) < L) -- oTLE zz< z - Z > z t M <Z� CD < - - - - - - - - - - - - - - - - . . . . . . . . . . . . . . . . OP - - - . . . 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J OQVHO-IOD` -HVA N x v" NM TIDVI'IIA'IIVA `9# QQS `£ 3SVHd x 9 �w `sanyoayiH�av SOQNOD NAT ArJV T iTA `ZOS 109 S LiNfl NOISNvdxl N 11CIOWTIN OQNOD �' J Q a ON �aanssi 0 `- I I - - I I I 1U LH ` II 0 a� 1 ai 1L LL 0 ;3 I ll- 0 (IT I I I I I o I I I N zap 9? 6 0 LLI w ly-- w� eji - - - - - LL k 0 a 3 W x- L�L�--] I I I I I I I I I I I I I I I I I I I I I w rowN of vain Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: March 24, 2014 SUBJECT: A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12 -16, Conditional Uses, Vail Town Code, for a public tourist /guest service related facility (Vail Village Information Center), to allow for the construction of an addition, exterior elevation changes, and parking located at 231 East Meadow Drive/ Lot B & C, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC140006) Applicant: Town of Vail, represented by GPSL Architects Planner: Joe Batcheller I. SUMMARY The applicant, Town of Vail, represented by GPSL Architects, is requesting the review of amendment to an existing conditional use permit to allow for the construction of an addition and exterior elevation changes to the existing Vail Village Information Center. Based upon Staff's review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends tabling this application to allow the applicant to address certain issue identified by Staff. II. DESCRIPTION OF REQUEST The Town of Vail is proposing renovations to the Vail Village Information Center by upgrading exterior facades and expanding the building to the east side by approximately 230 square feet in order to accommodate public restrooms and an additional entrance. The height of the structure will remain unchanged at 33 feet. An arcade is also proposed for the entire north side of the building to provide guests with protection from the elements while waiting for buses, taxis, and shuttles. Lastly, the Town is proposing an on- street parking lane on the South Frontage Road directly north of the Information Center in order to accommodate parking for over -sized vehicles, cars, and buses. The intent is to enhance the visitor experience by providing guests with a building that communicates a sense of arrival to Vail in tandem with a more functional space inside. The subject property is zoned General Use (GU) District. The development standards are prescribed by the Planning and Environmental Commission in this zone district during the review of a conditional use permit application. A vicinity map (Attachment A), the applicant's request (Attachment B), proposed architectural plans (Attachment C), renderings from the Vail Plan (Attachment D), and a site analysis (Attachment E) have been attached for review. III. BACKGROUND On January 8, 1990, the Planning and Environmental Commission approved an amendment to the conditional use permit to allow for the construction of the Vail Village Information Center located at the Vail Transportation Center. Since then, the original wood shake shingles have been replaced with a composite shake shingle, and photovoltaic solar panels have been installed. On March 5, 2014 and again on March 19, 2014, the Design Review Board denied an application from the Town to remove landscaping in order to allow for the construction of the proposed on- street parking lane. Both times, the DRB found that the proposed on- street parking lane and reduced landscaping did not meet the intent of the Vail Transportation Master Plan and Chapter 12 -11, Design Review, Vail Town Code. IV. APPLICABLE PLANNING DOCUMENTS VAIL 20/20 STRATEGIC ACTION PLAN (in part) TRANSPORTATION Vail is recognized as having a comprehensive transportation system and through continued redevelopment, has reinforced its transit - oriented lifestyle. Transit, walking and biking are the major modes of travel along with extensive, multimodal connections between major destinations. Those who choose to drive are welcomed with a well - maintained roadway system directing vehicles to Vail's managed parking areas. Goal #I. Create an integrated Transportation System with high levels of service that caters to the many needs of our residents, guests and employees and embraces the many issues of the surrounding natural and built environment in its design, implementation and operation. Actions /Strategies Parking • Aggressively manage parking to minimize major capital investments to increase supply while encouraging travel modes other than single occupant vehicles. Bikeway • Integrate Frontage Road plans to include bikeway construction. Town of Vail Page 2 • Work with private developers to ensure all arterials in Vail have bikeways along them and that there are connections between neighborhoods. Pedestrianization • Improve sidewalks on frontage roads and other necessary places. Roadway • Maintain the current Levels of Service on roads throughout the town through road improvements (LOS C in clear daytime conditions, LOS D in harsh winter conditions on arterials, LOS D at cross streets during peak times in clear daytime conditions). • Work with the Community Development Department to ensure land use patterns do not adversely affect travel demand without mitigation or no change in level of service. • Keep arterial roadway size to four lanes with a center median with a 35 mph speed limit. Goal #2. Minimize the environmental impact of the transportation system on the town and the region. VAIL TRANSPORTATION MASTER PLAN UPDATE (in part) 11. EXISTING CONDITIONS 3. Accident Data (p. 11 -12) Approximately six years worth of traffic accident data were compiled from the Town of Vail Police Department's records which identified 288 accidents occurring between 1999 and 2005. CDOT data were also explored, but the Town's accident records identified more accidents than CDOT's database along the Frontage Roads. It is likely that many of the accidents recorded by the Town along the Frontage Roads do not reach CDOT for inclusion in their database. As such, the Town's Police Department records were used in this analysis. [ ... ] The following shows the converted accident data and how it compares with CDOT data for urban minor arterial road facilities. • N. Frontage Road, Chamonix to Buffehr Creek — 3.5 accidents /million vehicle - miles • N. Frontage Road, Buffehr Creek to Main Vail — 3.0 accidents /million vehicle - miles • S. Frontage Road, W. Vail Roundabout to Forest Road — 2.5 accidents /million vehicle -miles • S. Frontage Road, Forest Road to Vail Road - 3.5 accidents /million vehicle -miles • S. Frontage Road, Vail Road to Vail Valley Drive — 4.0 accidents /million vehicle miles Town of Vail Page 3 Based on the most recent CDOT data available (2004), urban minor arterial state highways have experienced 3.45 accidents per million vehicle -miles of travel in 2003 and 2004. The accident rates listed above for the Frontage road segments are close to this or are less, except for the segment between Vail Road and Vail Valley Drive which is slightly higher than the CDOT data. This segment of roadway is the busiest road section in Town (other than 1 -70), and increased traffic increases the exposure and correspondingly the accident rate. THE VAIL PLAN (in part) INTRODUCTION Height equals more bedrooms, more bedrooms equal more automobiles, and more automobiles require the spaces, road widths and attendant service facilities common to their functions. With a new Interstate Freeway now passing through the Valley, the automobile, by sight, sound and odor, further emphasizes the narrowness and urbanness of the Town. At either end of the Valley, sporadic building and poorly controlled land development further adds to the visual confusion as one approaches the Town. The Town is now multi - centered with the Village and Lionshead equally populous and both at the base of major ski lifts. The mile separating them is predictably heavily traveled and growing more congested. The total visual and physical impact is confused and urban, totally opposed to the natural characteristics of the Valley and to the apparent objectives of the early developers of Vail. The Town is at a point of crisis in its existence. It is congested, in many parts it has lost contact with nature, it fails to satisfy year -round recreational needs, it represents an investment in development which demands more than the winter time ski activities can economically support, yet the very sprawl of development has removed the natural open spaces which would have been available as year -round recreation areas. The Town is trapped by its success. Its choices are several, continue at its current rate of growth and totally destroy the Valley, grow more slowly and accept the mediocrity of the current problems, or to grow with wisdom and attempt to achieve a greater ideal of service to the residents. The third option is the most difficult but is the choice of the Town Council and Town Administration. The problems are apparent and the decision has been made to follow an aggressive course of action in preparation of an overall Town Plan to create full -year vitality and attractiveness. This planning process is to result in The Vail Plan. There is a tremendous sense of pride in many of the Vail residents, and awareness that what was once unique can only partially be recaptured but that there is the possibility of creating a recreationally -based community of individuality, beauty and pleasure that can be unique in the United States. A full -year community identity can be achieved. The process being followed to achieve this objective is fourfold. First, to completely rewrite the Zoning Ordinance, secondly, to modify all systems of vehicular and pedestrian transportation, thirdly, to acquire and develop space for community -wide Town of Vail Page 4 recreation system preserving and including Gore Creek, and fourth, to create an overall landscape system which will reforest the Town, unify the many different architectural styles, and ameliorate the sight and sound of the Interstate. The following sections describe the major elements of the Vail Plan. THE TOWN TRANSPORTATION SYSTEM The second aspect of the Vail Plan has been the analysis of a variety of systems of moving people and goods to and within the Town. The obvious problem as one attempts to walk within the Town is, with the exception of a portion of Bridge Street in the Village and the plaza area of Lionshead, that it is literally impossible to walk without conflict with moving autos, parked autos, or unloading trucks. The two areas relatively free of the car are delightful and do simulate the feeling one has in Wengen, Switzerland, or other vehicle free communities. The control of autos on a portion of Gore Valley Road in the Village is partially successful but more compromised than respected. To successfully modify and give order to the transportation systems, it is necessary to select major central parking areas and to clearly direct vehicles to these destinations. The key element of the Transportation Plan is the creation of a central transportation terminal, serving the Village primarily, for the most serious congestion problems occur in the Village. The terminal is to contain facilities, however, that are of value to the total operation of the Town. Four systems of vehicular transportation will use the terminal as the single -most important vehicle destination in the Town. The Transportation Terminal and related movement systems are described in this section. A. TRANSPORTATION TERMINAL After analyzing available space in the Town suitable for a major parking facility, it was judged that the site of the present Town parking lot adjacent to the frontage road was the logical location. Proximity to shopping and eating destinations, easy access, quick visibility to motorists, and the shape of the terrain, are all positive characteristics of the site. More remote sites were considered and rejected. The Transportation Terminal will serve a variety of functions. Its construction will be phased, beginning with space for 1, 000 cars and then with an eventual capacity of 1, 500. The four levels will have capacity and appropriate metering or rate scales for long - term parking, for lodge visitors, for the quick shopping visit, for limited use by day skiers, or for the tourist stopping for information. The design would also provide drop -off and pick -up space for skiers, similar to the drop -off space now used near the Covered Bridge. Interstate or regional buses would stop on the upper level of the Terminal. Waiting space will be available both at the top and bottom levels of the Terminal for users of large buses or for those using the smaller local buses stopping in the handsome plaza at the lower level. Bus control will be such that the delivery and pick up of packaged goods from the buses can be controlled by one person on the upper level. Town of Vail Page 5 It is intended that the Terminal will provide space for various ticketing agencies and would eventually house rental vehicles. In the future, terminal expansion provides the capability of creating space for a central truck depot handling the majority of materials used or sold in the Village commercial area. Another extremely important function of the Terminal will be as the major tourist information center and directory for the Town. A kiosk is planned for the upper level adjacent to the frontage road with both curb -side and short -term parking adjacent. The kiosk will be at the top of the landscaped plaza with a great view over the Village, a tremendous statement of entrance to the newcomer. THE TOWN LANDSCAPE The Vail Plan proposes that the beauty of the Colorado landscape be evident wherever one walks, drives, bikes, or skis within or adjacent to the Town. The storage of the stray automobile, the logical control and direction of the service vehicle, and movement of people with a variety of transit systems makes possible the relandscape of spaces previously dominated by vehicles. The paved surfaces can be textured and scaled to the pedestrian rather than to the car or truck. Trees and benches can occur where they previously would have been destroyed. [ ... ] The Plan includes both the visual and acoustic treatment of the Interstate Corridor and entrance to the Town. The main entry will be heavily planted and accented with stone walls and coarse stone pavements as shown by the plans and sketches prepared. Approximately 5,000 trees are to be moved primarily Aspen and Spruce of up to 40 feet tall, into the Interstate Corridor and elsewhere in the Town. Earth berms, and large boulders will be used to further absorb the sound and visual impact of the highway. The intended visual effect is one of the adjacent forests creeping from the hillsides, over the roadway, into the Town itself. Wherever open public spaces remain, trees will be planted. As cars are removed from the sides of roadways, trees will be planted. VAIL LAND USE PLAN (in part) CHAPTER II: LAND USE PLAN GOALS / POLICIES (in part) The goals articulated here reflect the desires of the citizenry as expressed through the series of public meetings that were held throughout the project. A set of initial goals were developed which were then substantially revised after different types of opinions were brought out in the second meeting. The goal statements were developed to reflect a general consensus once the public had had the opportunity to reflect on the concepts and ideas initially presented. The goal statements were then revised through the review process with the Task Force, the Planning and Environmental Commission and Town Council and now represent policy guidelines in the review process for new development proposals. These goal statements should be used in conjunction with the adopted Land Use Plan map, in the evaluation of any development proposal. Town of Vail Page 6 The goal statements which are reflected in the design of the proposed Plan are as follows. 1. General Growth/ Development 1.1 Vail should continue to prow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.3 The quality of development should be maintained and upgraded whenever possible. 1.10 Development of Town owned lands by the Town of Vail (other than parks and open space) may be permitted where no high hazards exist, if such development is for public use. 2. Skier /Tourist Concerns 2.1. The community should emphasize its role as a destination resort while accommodating day visitors. 2.3. The ski area owner, the business community and the Town leaders should work together to improve facilities for day skiers. 6. Community Services 6.1 Services should keep pace with increased growth. 6.3. Services should be adjusted to keep pace with the needs of peak erp iods. VAIL TOWN CODE (in part) ZONING REGULATIONS ARTICLE 12 -9C: GENERAL USE DISTRICT (in part) SECTION 12 -9C -1: PURPOSE The general use district is intended to provide sites for public and quasi - public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12 -1 -2 of this title and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi - public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, Town of Vail Page 7 to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. SECTION 12 -9C -5. DEVELOPMENT STANDARDS A. Prescribed By Planning And Environmental Commission. In the general use district, development standards in each of the following categories shall be as prescribed by the planning and environmental commission. 1. Lot area and site dimensions. 2. Setbacks. 3. Building height. 4. Density control. 5. Site coverage. 6. Landscaping and site development. 7. Parking and loading. B. Reviewed By Planning And Environmental Commission. Development standards shall be proposed by the applicant as a part of a conditional use permit application. Site specific development standards shall then be determined by the planning and environmental commission during the review of the conditional use request in accordance with the provisions of chapter 16 of this title. CHAPTER 12 -16: CONDITIONAL USE PERMITS (in part) SECTION 12 -16 -1. PURPOSE; LIMITATIONS. In order to provide the flexibility necessary to achieve the objectives of this title, specified uses are permitted in certain districts subject to the granting of a conditional use permit. Because of their unusual or special characteristics, conditional uses require review so that they may be located properly with respect to the purposes of this title and with respect to their effects on surrounding properties. The review process prescribed in this chapter is intended to assure compatibility and harmonious development between conditional uses and surrounding properties in the Town at large Uses listed as conditional uses in the various districts may be permitted subject to such conditions and limitations as the Town may prescribe to insure that the location and operation of the conditional uses will be in accordance with the development objectives of the Town and will not be detrimental to other uses or properties. Where conditions cannot be devised, to achieve these objectives, applications for conditional use permits shall be denied. V. SITE ANALYSIS Zoning: General Use (GU) district *All development standards in the GU zone district are prescribed by the Planning and Environmental Commission. Town of Vail Page 8 Allowed Existing Proposed Lot Area: Set by the PEC 5.19 acres No change Setbacks: Set by the PEC Front: 0' No change West Side: 10' No change East Side: 65' No change Rear: 44' No change Height: Set by the PEC 33' No change Density: Set by the PEC N/A No change Site Coverage: Set by the PEC 132,857 sf (58.7 %) No change* Landscape Area: Set by the PEC 63,624 sf (28.2 %) No change ** Parking Spaces: Set by the PEC 1,300 1,300 4 spaces added to ROW Floor Area: 1,562 sf 1,791 sf * ** *As defined by the Vail Town Code, site coverage for the subject property includes the entire parking structure. Since the Information Center sits atop the parking structure, site coverage is unchanged. * *Landscaping changes occur with the Town's right -of -way. ** *Information Center floor area only. VI. SURROUNDING LAND USES AND ZONING Existing Use North: CDOT Right -of -Way East: Village Master Plan South: Village Master Plan West: Village Master Plan Zoning District Not Zoned High Density Multi - Family Public Accommodation 1, Outdoor Recreation Commercial Service Center VII. REVIEW CRITERIA Before acting on a conditional use permit application, the Planning and Environmental Commission shall consider the following factors with respect to the proposed use: 1. Relationship and impact of the use on the development objectives of the Town. Town of Vail Page 9 Staff finds the portion of proposed amendment to the conditional use permit relating to the Information Center is consistent with the goals and objectives of the Vail Land Use Plan as outlined in Section IV of this memorandum. Specifically, the proposed amendment to the conditional use permit maintains controlled growth; upgrades existing development; allows services to keep pace with the growth of the community; and improves guest facilities. Staff believes the portion of the proposed amendment for the on- street parking lane on the South Frontage Road is not in keeping with the development objectives of the Town. Staff believes the parking lane should be altered to meet the goals of the Vail 20/20 Strategic Action Plan, the Vail Transportation Master Plan, and the Vail Plan. The Vail 20/20 Strategic Action Plan calls for a balanced approach to the planning, design, and construction of transportation infrastructure. In particular, it listed the following goals and action steps: 1. Create an integrated Transportation System with high levels of service that caters to the many needs of our residents, guests and employees and embraces the many issues of the surrounding natural and built environment in its design, implementation and operation. a. Aggressively manage parking to minimize major capital investments to increase supply while encouraging travel modes other than single occupant vehicles. b. Integrate Frontage Road plans to include bikeway construction. c. Work with private developers to ensure all arterials in Vail have bikeways along them and that there are connections between neighborhoods. d. Improve sidewalks on frontage roads and other necessary places. e. Maintain the current Levels of Service on roads throughout the town through road improvements (LOS C in clear daytime conditions, LOS D in harsh winter conditions on arterials, LOS D at cross streets during peak times in clear daytime conditions). f. Work with the Community Development Department to ensure land use patterns do not adversely affect travel demand without mitigation or no change in level of service. g. Keep arterial roadway size to four lanes with a center median with a 35 mph speed limit. 2. Minimize the environmental impact of the transportation system on the town and the region. Furthermore, Staff believes the on- street parking lane deviates from the intent of the Vail Transportation Master Plan because it has potential to foster dangerous situations that could negatively impact traffic flow by facilitating illegal u- turns, and slowing traffic with drivers trying to parallel park. The Vail Transportation Master Plan identifies this portion of the South Frontage Road, between Vail Valley Drive and Vail Road, as the most unsafe road in Vail and that efforts should be made to reduce the number of accidents here. Town of Vail Page 10 The Colorado Department of Transportation has analyzed the proposed on- street parking lane and approved the design. Staff is concerned that CDOT may not have used the richest data available for their analysis of the design, because the Vail Transportation Master Plan states, "CDOT data were also explored, but the Town's accident records identified more accidents than CDOT's database along the Frontage Roads. It is likely that many of the accidents recorded by the Town along the Frontage Roads do not reach CDOT for inclusion in their database." Staff believes further analysis may be needed using the most accurate data available in order to determine the effect the on- street parking lane will have on the safety of this portion of the South Frontage Road. Staff also took into consideration the recommendations from the Vail Plan, as the problems identified over 40 years ago are still relevant today and should not be ignored. It states, "With a new Interstate Freeway now passing through the Valley, the automobile, by sight, sound and odor, further emphasizes the narrowness and urbanness of the Town. [ ... ] The Town is at a point of crisis in its existence. It is congested, in many parts it has lost contact with nature [ ... ]." The Vail Plan proposed landscape screening for the interstate corridor and the Vail Village Parking Structure and its amenities (Attachment D). This concept has largely been implemented. The proposed on- street parking lane would compromise the existing landscaping off -site, in the CDOT right -of -way, however, as there would be a net loss of approximately 1,525 square feet of existing vegetation. This would further marginalize an already less than desirable pedestrian environment. For these reasons, Staff feels other alternatives for visitor parking should considered, in which visitors are accommodated with off - street parking, perhaps in front of the Information Center. Staff has identified some under utilized areas that could be repurposed to allow for some functions of the Transportation Center to be relocated on- site and make more efficient use of the existing paved surfaces. These areas are referred to in Attachment E. Staff finds the proposed amendment to the conditional use permit fits the intended purpose for the Information Center, and is consistent with the purposes of the General Use District as outlined in Section IV of this memorandum. The proposal is not entirely in keeping with the development objects of the Town, however, as prescribed by several planning documents. Therefore, Staff believes the proposed amendment to a conditional use permit is inconsistent with the purposes of Chapter 12 -16, Conditional Use Permit, Vail Town Code. Staff is recommending issues be addressed before an approval is granted in order to attain greater consistency between the proposed on- street parking lane and the purposes of Chapter 12 -16, Conditional Use Permit, Vail Town Code. Town of Vail Page 11 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. The proposed amendment to the conditional use permit will allow for the construction of additional floor area to the east side of the Information Center. Staff does not believe this portion of the amendment to the conditional use permit — the expanded Information Center — would have any negative impacts on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. The expansion of the Information Center warrants the need for employee housing mitigation. Per Chapter 12 -23: Commercial Linkage, in the Vail Town Code, each commercial development or redevelopment shall mitigate its impact on employee housing by providing Employee Housing Units for twenty percent (20 %) of the employees generated. The Town's Housing Coordinator has determined the Information Center most closely resembles a Conference Facility in its employee generation based on the Town's adopted Employee Generation and Mitigation Rates (12 -23 -2, Vail Town Code). A Conference Facility generates 0.8 employees per 1,000 feet of new net floor area. The proposed Information Center is adding 230 square feet, therefore the applicant is required to mitigate for 0.04 new employees. (230 new square feet / 1,000 square feet) x 0.8 employees = 0.184 new employees 0.184 new employees x 20% mitigation rate = 0.04* employees to be mitigated *(rounded to the nearest 1/100) The applicant may choose to utilize any of the five Methods of Mitigation (12 -23 -6, Vail Town Code) to mitigate for 0.04 employees. If the applicant chooses to pay a fee -in -lieu the current amount owed would be $2,979.24. ($74,481 fee -in -lieu per employee x 0.04 employees = $2,979.24) Staff believes the other portion of the amendment to the conditional use permit — the on- street parking lane — will have a negative impact on transportation facilities and other public facilities needs. As mentioned in the criterion above, Staff believes further analysis may be needed using the richest data available in order to determine the effect the on- street parking lane will have on the safety of this portion of the South Frontage Road. CDOT has analyzed the proposed on- street parking lane, but Staff is concerned because CDOT uses their own data for their analysis. The Vail Transportation Master Plan states that the Town's data is more accurate and so Staff is recommending further analysis using accident data from the Vail Police Department. Staff finds elements of the proposed amendment to the conditional use permit will have some negative impact on transportation facilities and other public facilities needs in comparison to existing conditions. Therefore, Staff finds the proposed amendment to the conditional use permit is inconsistent with this review criterion. Town of Vail Page 12 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. The portion of the proposed amendment to the conditional use permit relating to the Information Center will allow for the construction of additional floor area to the east side of the building. Staff does not believe the expanded Information Center would have any negative effects upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. Staff believes the portion of the proposed amendment for the on- street parking lane will have a negative effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. As mentioned in the criteria above, Staff is recommending further analysis using the Town's accident data in order to determine the effect the on- street parking lane will have on the safety of this portion of the South Frontage Road. Staff believes the on- street parking lane has potential to foster dangerous situations that could negatively impact traffic flow by facilitating illegal u- turns, and slowing traffic with drivers trying to parallel park. The intent for drivers of over -sized vehicle wanting to travel west from the Transportation Center is for them to drive to Ford Park and turn around. This involves traveling east 0.6 miles, through a controlled intersection, pulling into the Ford Park bus stop, turning around, and traveling back from where one came another 0.6 miles, adding 1.2 miles of unanticipated travel to one's route. Staff believes this is not intuitive and may confuse drivers which may attempt illegal u- turns, creating unsafe conditions. This portion of the South Frontage Road, between Vail Valley Drive and Vail Road, is already the most unsafe road in Vail, as identified in the Vail Transportation Master Plan. Staff is recommending assurances be made with further analysis so that the safety issues for this portion of road are not further exacerbated. Staff would like confirmation from CDOT that accident data from the Vail Police Department was used for their analysis of the on- street parking lane. Staff also recommends receiving an endorsement for the on- street parking lane from a qualified transportation consulting firm in order to amend the Vail Transportation Master Plan. The proposed on- street parking lane will reduce the width of the sidewalk from six feet (6') to five feet, six inches (55). Also, landscaping off -site, in the CDOT right -of -way, would be reduced by approximately 1,525 square feet, further marginalizing pedestrians in an already less than desirable pedestrian environment. Bicyclist safety will also be compromised when drivers are allowed to parallel park and open doors into their travel lane. Staff feels pedestrians and bicyclists need to be given greater consideration, as prescribed in the Vail 20/20 Strategic Action Plan, in what is already the most unsafe portion of road in Vail, as identified in the Vail Transportation Master Plan. Town of Vail Page 13 Staff finds portions of the proposed amendment to the conditional use permit will have some negative effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. Therefore, Staff finds the proposed amendment to the conditional use permit is inconsistent with this review criterion. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. The applicant is proposing to maintain a similar scale and bulk of the existing building with the addition of the new floor area on the east side of the Information Center. The proposed expansion will add 230 square feet of space to be used for public restrooms and an additional entrance. The height of the structure will remain unchanged at 33 feet. The applicant is proposing to maintain the general form of the structure, but with new architectural elements. The applicant is proposing expanded windows, shutters, and an arcade feature to the north fagade of the building. Shutters will also be added to the south fagade. The proposed finish materials are stucco and an enhanced stone base. The resulting exterior design will deviate somewhat from the adjacent Transportation Center. Staff finds the proposed amendment to the conditional use permit will have a positive impact on the character of surrounding area in comparison to the existing conditions and is generally consistent with this criterion. The architectural design will require final approval by the Design Review Board. 5. Such other factors and criteria as the Commission deems applicable to the proposed use. This criterion will be addressed at the Planning and Environment Commission hearing, if required. VIII. RECOMMENDATION The Community Development Department recommends the Planning and Environmental Commission table the amendment to the conditional use permit, pursuant to Section 12- 16 -10, Amendment Procedures, Vail Town Code, to allow for the construction of additions, exterior elevation changes, and parking located at 231 East Meadow Drive/ Lot B & C, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. This recommendation is based upon the review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to table this conditional use permit amendment request, the Community Development Department recommends Town of Vail Page 14 the Commission instructs the applicant to address the following issues before returning for another public hearing: The applicant shall provide a confirmation letter from the Colorado Department of Transportation stating accident data from the Vail Police Department was used for their analysis of the on- street parking lane proposed for the South Frontage Road in front of the Information Center. The confirmation letter also needs to state the on- street parking lane will not negatively affect the safety of drivers, nor the desired level of service for the portion of the South Frontage Road in question. • The applicant shall obtain a report from a qualified transportation consult, evaluating the on- street parking lane proposed for the South Frontage Road in front of the Information Center with regard to the recommendations in the Vail Transportation Master Plan. The applicant shall submit an application to amend the Vail Transportation Master Plan to adopt the findings of the report. •' If the applicant chooses not to address the first two issues, a revised site plan shall be submitted showing the removal the on- street parking from the South Frontage Road in front of the Information Center, locating the parking elsewhere on -site, out of the right -of -way belonging to the Colorado Department of Transportation. IX. ATTACHMENTS A. Vicinity Map B. Applicant's Request C. Proposed Architectural Plans D. Renderings from the Vail Plan E. Site Analysis Town of Vail Page 15 O V oa LL �J� l I 9 III it 2 R 0 . N Il 0 0 C14 0 LO 0 LO AM Vail Village Welcome Center Submittal to the Town of Vail for a Condition Use Permit Town of Vail Planning and Environmental Commission March 24 2014 Located at 231 E Meadow Drive Parcel Number 2101 - 082 -27 -002 Town of Vail Owner Henry Pratt GPSL Architects Architect Table of Contents Introduction Zoning Information Zoning Analysis Criteria for Review Adjacent Properties Introduction The Town of Vail is proposing an amendment to the conditional use permit in the General Use zone district to allow for a small expansion to the Vail Village Welcome Center at the Vail Village Parking Structure. The project is located at 231 E Meadow Drive, a portion of Tract B and Tract C Vail Village first filing (parcel number 2101 -082- 27 -002). The proposed project design updates the existing building with a new window shape and adds a new canopy and covered seating area at the north entrance facing the Frontage Road, plus new exterior finishes and signage on the exterior. The interior is reconfigured with a more efficient visitor - friendly layout. Restrooms are added with a simple addition to the east, new interior finishes as well. The design being presented is the culmination of this work which is best described as a mix of `old Vail' and "new Vail' and fits nicely into the vernacular of its surroundings while serving as a gateway to the more traditional Vail Village. Zoning Information The Village Parking Center Site is zoned General Use (GU) District. The purpose of the GU district is as follows: 12 -910-1: PURPOSE: 0 The general use district is intended to provide sites for public and quasi public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12 -1 -2 of this title and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. (Ord. 29(2005) § 28: Ord. 21(1994) § 10) In the GU district, almost all uses require a conditional use permit or an amendment to an existing conditional use permit. In addition, all of the development standards of the GU district are prescribed by the Planning and Environmental Commission during the review of a conditional use permit, including: • Lot area and site dimensions • Setbacks • Building height • Density control • Site coverage • Landscaping and site development • Parking and loading As a result, the Town of Vail is requesting an amendment to the existing conditional use permit to allow for the renovation small expansion of the Vail Village Welcome Center. Zoning Analysis Address: 231 E Meadow Drive Parcel Number: 2101 - 082 -27 -002 Lot Size: 5.52 acres/ Zoning: General Use Standard Allowed Existing Proposed Lot Area Set by the PEC No Change Setbacks Set by the PEC No Change Max. building Height Set by the PEC No Change Site Coverage Set by the PEC No Change Landscaping Set by the PEC No Change Parking Set by the PEC No Change Criteria for Review Section 12 -6 -6: CRITERIA; FINDINGS, Vail Town Code, provides the criteria for the review of a conditional permit. The following provides the criteria for review and the applicant's analysis of the proposal and its compliance with each criteria: • Describe the precise nature of the proposed use and measures proposed to make the use compatible with other properties in the vicinity. Applicant's Response: There is no change being proposed for the existing use of the Vail Information Center, now being called the Vail Welcome Center. The building will continue to function as the first place where guests can go to get information about the Town of Vail and learn about the history of Vail via the mixed media displays that currently exist in the building. This proposal is to enhance the existing use by increasing the visibility of the building (easily lost in the sea of beige that is the Vail Transportation Center and Parking structure), facilitating easier access for arriving guests, providing more floor area for the displays and providing accessible bathrooms in the building for new arrivals (the first question often asked of the Staff is 'Where are the bathrooms ? "). The relationship and impact of the use on development objectives of the Town. Applicant's Response: The Town's development objectives are provided by the Town of Vail Land us Plan which includes the following goals and policies: 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.4 The original theme of the old Village Core should be carried into new development in the Village Core through continued implementation of the Urban Design Guide Plan. 1.10 Development of Town owned lands by the Town of Vail( other than parks and open space) may be permitted where no high hazards exist, if such development if for the public use. 2.1 The community should emphasize its role as a destination resort while accommodating day visitors. 2.5 the community should improve non -skier recreational options to improve year -round tourism. 3.4 Commercial growth should be concentrated in existing commercial areas to accommodate both local and visitor needs. 6.3 Services should be adjusted to keep pace with the needs of peak periods. • The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facilities needs. Applicant's Response: The proposed enhancements to the existing Information Building and the 8' expansion of the existing building to the east will have no effect on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, or other public facilities. The addition of additional restrooms, centrally located for arriving guests, will serve to meet the need for additional facilities at the Transportation Center and Parking structure. • The effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking area. Applicant's Response: The effect on traffic congestion, traffic flow and control, maneuverability, and snow removal will be negligible. The proposed parking turnout along the Frontage Road will provide an easily located and convenient place for arriving, but uninformed, guests to get the information they need before moving on to their destination, be it the parking structures, TOV accommodations or other destinations within Town. It is assumed that arriving guests often drive around the town looking for a place to stop while they get their bearings- fearful that entering the parking structure straightaway (if the lots are not already full) will cost them time and money they are loathe to lose. This turnout will therefore increase vehicular and pedestrian safety by getting these vehicles off the roads early in the arrival process- we all know how difficult it is to be a tourist in a strange place; safe driving is tough when you are looking at/for signs on where to go. The effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. Applicant's Response: Extruding the existing building 8' to the east to provide space for new restrooms will have little impact on the overall scale and bulk of the building. Adding the roof extension on the north side to cover the waiting area for hotel shuttles, taxis, busses, etc will provide shelter for our guests and while this will add detailing and shadows to the character of the building, the perceived increase to the scale and mass will again be negligible. Increasing the amount of glass on the north and south elevations will allow the mountains and sky to be seen through the building, reducing the perceived mass from certain angles. The installation of new technology glass will also reduce solar and heat gain /loss within the building eliminating the need to block the sun with the large banners that have been used for years. Adjacent Properties TYROLEAN CONDOMINIUM ASSOCIATION Ptarmigan Management 62 East Meadow Drive Vail, CO 81657 PUBLIC SERVICE CO OF COLO 1225 17TH ST STE 2100 DENVER, CO 80202 -5521 HILLARY, JAMES A. & ANNE M. 25 SUNSET DR CHERRY HILLS VILLAGE, CO 80113 VAIL MOUNTAIN LODGE OWNER'S ASSOCIATION, INC. C/O STAN COPE 200 VAIL RD VAIL, CO 81657 MOUNTAIN HAUS CONDOMINIUM ASSOCIATION C/O Barbara S. Banks 225 Union Blvd., Suite 310 Lakewood, CO 80228 MOUNTAIN HAUS CONDOMINIUM ASSOCIATION 292 E. Meadow Drive Vail, CO 81657 AUSTRIA HAUS CONDOMINIUM ASSOCIATION, INC. Laura Warren 242 East Meadow Dr Vail, CO 81657 The Residences at Solaris Condominium Association C/O STAN COPE 200 VAIL RD VAIL, CO 81657 SOLARIS COMMERCIAL OWNER LLC 141 E MEADOW DR 211 VAIL, CO 81657 VAIL CORE CONDOMINIUM ASSOCIATION, INC. C/O Vail Tax & Accounting, Inc. 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IVNIW831 NOI.LVJLHOdSNVEI-L 5 a N ;m a NV-ld DIVA 3H1 OOVHO -100 '-IIVA CO VZVld 19 I NOIIVIHOdSNVHI o NVId IIVA 3H1 Ad Name: 10005746A Customer: TOWN OF VAIL /PLAN DEPT /COMM Your account number is- 1 OP2P 33 Vail Daily PROOF OF PUBLICATION STATE OF COLORADO } }SS. COUNTY OF EAGLE } I, Don Rogers, do solemnly swear that I am a qualified representative ofthe Vail Daily. That the same Daily newspaper printed, in whole or in part and published in the County of Eagle, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Eagle for a period of more than fifty -two consecutive weeks next prior to the first publication of the annexed legal notice or advertisement and that said newspaper has published the requested legal notice and advertisement as requested. The Vail Daily is an accepted legal advertising medium, only for jurisdictions operating under Colorado's Home Rule provision. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of 1 consecutive insertions; and that the first publication of said notice was in the issue of said newspaper dated 3/7/2014 and that the last publication of said notice was dated 3/7/2014 in the issue of said newspaper. In witness whereof, I have here unto set my hand this day, 03/14/2014. General Man ager/Publisher/Editor Vail Daily Subscribed and sworn to before me, a notary public in and for the County of Eagle, State of Colorado this day 03/14/2014. � 2m.&& 9. -V-� Pamela J. Schultz, Notary Public My Commission expires: November 1, 2015 �pRY PUe/ ' PAMELA J. SCHULTZ 9�� COt -ARP$ My Commismn Expires 11/0112015 THIS ITEM MAY AFFECT YOUR PROPERTY PUBLIC NOTICE NOTICE IS HEREBY GIVEN that the Planning and Environmental Commission of the Town of Vail will hold a public hearing in accordance with section 12 -3 -6, Vail Town Code, on March 24, 2014 at 1:00 pm in the Town of Vail Municipal Building. A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12 -16, Conditional Uses, Vail Town Code, for a public tourist /guest service related facility (Vail Village Visitor Center), to allow for the construction of ad- ditions and exterior elevation changes, located at 231 East Meadow Drive/ Lot B & C, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC140006) Applicant: Town of Vail, represented by GPSL Ar- chitects Planner: Joe Batcheller The applications and information about the propos- als are available for public inspection during office hours at the Town of Vail Community Develop- ment Department, 75 South Frontage Road. The public is invited to attend site visits. Please call 970 - 479 -2138 for additional information. Sign language interpretation is available upon re- quest, with 24 -hour notification. Please call 970 - 479 -2356, Telephone for the Hearing Im- paired, for information. Published March 7, 2014 in the Vail Daily. (10005746) Ad Name: 10037813A PLANNING AND ENVIRONMENTAL COMMISSION Customer: TOWN OF VAIL /PLAN DEPT /COMM March 14aIAMBm TOWN COUU NCCIL CHHAMBERS Your account number is- 1OP2P 33 / PUBLIC WELCOME 75S. Frontage Road - Vail, Colorado, 81657 Vail Daily MEMBERS PRESENT MEMBERS ABSENT Site Visit: 1. Vail Village Information Center - 231 East Mead- PROOF OF PUBLICATION ow Drive 2. Vail Village Inn Phase III - 100 East Meadow Drive 30 minutes 1. A request for a recommendation to the Vail STATE OF COLORADO } Town Council on a major amendment to a Special Development District No. 6, Vail Village Inn, pursu- 1 ss ant to Section 12- 9A -10, Amendment Procedures, I Vail Town Code, to allow for an increase in gross COUNTY OF EAGLE } residential floor area to facilitate additions to exist- ing dwelling units, located at 100 East Meadow Units 501 and 502 (Vail Village Inn Phase 3) /Lot O, Block 5D, Vail Village Filing 1, and setting forth I, Don Rogers, do solemnly swear that I am a qualified details in regard thereto. (PEC130046) Applicant: Deltec Bank and Trust, represented by representative ofthe Vail Daily. That the same Daily newspaper Eggers Architect Planner: Jonathan Spence ACTION: printed, in whole or in part and published in the County MOTION: SECOND:VOTE: of Eagle, State of Colorado and has a general circulation g , , g 45 minutes 2. A request for the review of an amendment to a therein; that said newspaper has been published continuously Conditional Use Permit, pursuant to Section 12 -16, Conditional Uses, Vail Town Code, for a public and uninterruptedly in said County of Eagle for a period of tourist/guest service related facility (Vail Village In- formation Center), to allow for the construction of more than fifty -two consecutive weeks next prior to the first additions and exterior elevation changes, located at 231 East Meadow Drive/ Lot B & C, Block 5D, Vail Village Filing 1, and setting forth details in regard Ppublication of the annexed legal notice or advertisement and g thereto. (PEC140006) that said newspaper has published the requested legal notice Applicant: Town of Vail, represented by GPSL Ar- chitects P laner : Joe Batcheller and advertisement as requested. ACTION: MOTION: SECOND:VOTE: CONDITION(S): 3. A request for the review of a conditional use The Vail Daily is an accepted legal advertising medium, permit, pursuant to 12 -9C -3, Conditional Uses, Vail Town Code, for a public and quasi - public indoor only or jurisdictions operating under Colorado's Home Y J p g community facilities (education center), Rule rOV1SlOn. e Gardens the construction of the Betty Ford Alpine Gardens Education Center, located 530 South Frontage p Road /Unplatted, and setting forth details in regard thereto. (PEC140005) Applicant: Betty Ford Alpine Gardens, represented That the annexed legal notice or advertisement was by Jack Hunn Planner: Jonathan Spence published in the regular and entire issue of every ACTION: Table to April 14, 2014 MOTION: SECOND:VOTE: number of said daily for the period of 1 Y h 4. Approval of March 10, 2014 minutes MOTION: SECOND: VOTE: consecutive insertions; and that the first publication of said 5. Information Update notice was in the issue of said newspaper dated 3/21/2014 and 6. Adjournment that the last publication of said notice was dated 3/21/2014 in MOTION: SECOND: VOTE: the issue of said newspaper. The applications and information about the propos- als are available for public inspection during regu- lar office hours at the Town of Vail Community De- velopment Department, 75 South Frontage Road. The public is invited to attend the project orienta- In witness whereof, I have here unto set m hand this day, y y, and the site visits that precede the public hearing in the Town Vail Community Develop- 03/28/2014. of ment Department. Times and order of items are approximate, subject to change, and cannot be re- lied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479 -2138 for additional in- formation. Sign language interpretation is available upon request with 24 -hour notification. Please call (970) 479 -2356, Telephone for the Hearing Im- paired, for information. General Man ager/Publisher/Editor Community Development Department Vail Daily Published March 21, 2014 in the Vail Daily. (10037813) Subscribed and sworn to before me, a notary public in and for the County of Eagle, State of Colorado this day 03/28/2014. � 2m.&& 9. -V-� Pamela J. Schultz, Notary Public My Commission expires: November 1, 2015 �pRY PUe/ ' PAMELA J. SCHULTZ 9�� COt -ARP$ My Commismn Expires 11/0112015