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HomeMy WebLinkAbout2015-0126 PECTOWN OF VAIt f PLANNING AND ENVIRONMENTAL COMMISSION January 26, 2015 at 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Site Visit: None 4 hours A request for a recommendation to the Vail Town Council on the adoption of the Vail Valley Medical Center Master Plan, to establish a comprehensive redevelopment plan for the Vail Valley Medical Center, Lot 10 (Town of Vail parking lot), and US Bank Building, located at 181 and 281 West Meadow Drive and 108 South Frontage Road West/ Lots E, F, and 10 Vail Village Filing 2, and Lot D-2, A Resubdivision of Lot D Vail Village Filing 2, and setting forth details in regard thereto. (PEC140011) Applicant: Vail Valley Medical Center, represented by Braun and Associates Planner: Warren Campbell ACTION: MOTION: SECOND: VOTE: CONDITION(S): 2. A request for a final review of a major exterior alteration or modification, pursuant to Section 12- 76-7, Exterior Alterations or Modifications, Vail Town Code, to allow for an exterior renovation and addition, located at 263 Gore Creek Drive (Gorsuch Building)/Lots C -E, Block 5, Vail Village Filing 1, and setting forth details in regard thereto. (PEC140042) Applicant: Gorsuch Ltd., represented by Semple Brown Design Planner: Jonathan Spence ACTION: Table to February 9, 2015 MOTION: SECOND: VOTE: 3. A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan Recommendations for the Evergreen Lodge at Vail, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044) Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group Planner: Warren Campbell ACTION: Table to February 9, 2015 MOTION: SECOND: VOTE: 4. Approval of January 12, 2015 minutes MOTION: SECOND: VOTE: 5. Information Update 6. Adjournment MOTION: SECOND: VOTE: Page 1 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published January 23, 2015 in the Vail Daily. Page 2 TOWN OF 9VAt PLANNING AND ENVIRONMENTAL COMMISSION January 26, 2015 at 1:OOpm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT Henry Pratt Michael Kurz Pam Hopkins John Rediker Webb Martin Dick Cleveland Site Visit: None MEMBERS ABSENT Luke Cartin A request for a final review of a major exterior alteration or modification, pursuant to Section 12- 76-7, Exterior Alterations or Modifications, Vail Town Code, to allow for an exterior renovation and addition, located at 263 Gore Creek Drive (Gorsuch Building)/Lots C -E, Block 5, Vail Village Filing 1, and setting forth details in regard thereto. (PEC140042) Applicant: Gorsuch Ltd., represented by Semple Brown Design Planner: Jonathan Spence ACTION: Table to February 9, 2015 MOTION: Kurz SECOND: Cleveland VOTE: 6-0-0 2. A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan Recommendations for the Evergreen Lodge at Vail, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044) Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group Planner: Warren Campbell ACTION: Table to February 9, 2015 MOTION: Kurz SECOND: Cleveland VOTE: 6-0-0 3. Approval of January 12, 2015 minutes MOTION: Kurz SECOND: Webb VOTE: 4-0-2, (Hopkins/Cleveland recused) 4 hours 4. A request for a recommendation to the Vail Town Council on the adoption of the Vail Valley Medical Center Master Plan, to establish a comprehensive redevelopment plan for the Vail Valley Medical Center, Lot 10 (Town of Vail parking lot), and US Bank Building, located at 181 and 281 West Meadow Drive and 108 South Frontage Road West/ Lots E, F, and 10 Vail Village Filing 2, and Lot D-2, A Resubdivision of Lot D Vail Village Filing 2, and setting forth details in regard thereto. (PEC140011) Applicant: Vail Valley Medical Center, represented by Braun and Associates Planner: Warren Campbell Adoption of WMC Master Plan (Resolution No. 3, Series of 2015) ACTION: Recommendation of approval with modifications MOTION: Kurz SECOND: Webb VOTE: 5-0-1 (Cleveland recused) Page 1 MODIFICATION(S): The applicant shall: • Remove the submittal and revision dates from the title of the document. The applicant shall only include the adoption date and adopting resolution on the cover. • Amend the title of Chapter 8 to state Emergency Helipad. • Amend the Table of Contents to state that the Preliminary Heliport Feasibility and Design Study Report, HeliExperts International LLC has an amended date of January 15, 2015. • Amend paragraph 2 of the left column on page 2 as follows: Far more detailed information on the design, operation and management of future hospital development will be provided during subsequent steps in the Town's development review process. • Amend paragraph 1 of the right column on page 2 to cite Resolution No. 3, Series of 2015 as the adopting resolution. • Amend paragraph 1 of the right column on page 2 as follows: Amendments shall be considered in accordance with the Amendment Process as outlined in the Vail Land Use Plan. Factors to consider in any amendment proposal include: 1. How conditions have change since the Plan was adopted, 2. How the Plan is in error, or 3. How the addition, deletion or change to the Plan is in concert with the Plan in general • Amend Figure 3 on page 5 to change the title of the legend for the exhibit from "Land Use Designations" to "Existing Land Uses" in order to eliminate any confusion with the town's adopted land use categories and designations. • Amend the paragraph on page 11 discussing the West Wing Expansion to cite Figure 8 in order to provide a graphic representation of the text. • Amend the paragraph on page 11 discussing the New East Wing and New Emergency Helipad Building to cite Figure 9 to provide a graphic representation of the text. • Amend paragraph 3 of the right column on page 14 to cite Figure 9 not page 15 in order to be more clear with the intent of the text. • Enlarge Figures 7, 8, and 9 on page 15 to more clearly depict the massing models accompanying the text Page 2 • Amend the text on page 17 beneath the Pedestrian Circulation heading to include language stating that a goal of the pedestrian access is to be ADA compliant. • Amend the text on page 18 beneath the Middle Creek heading to identify the need for any proposal altering the west parking lot to comply with any adopted policies or regulations with regard to the preservation and improvement of the Gore Creek and its tributaries. • Amend the text on page 20 beneath the heading of Alternative To Delivery And Service be amended to include language speaking to the need to evaluate the ability for delivery and service vehicles to gain access to the site via the South Frontage Road, include the potential for a shared facility with the Evergreen Lodge, should a land exchange occur. • Amend the text on page 20 beneath the heading of The West Day Lot Design Parameters to strike the word "occasional" from the description of the provision of delivery spaces for WB - 40 or larger trucks. • Amend the text on page 20 beneath the heading of The West Day Lot Design Parameters to include a statement that the provision of a space for larger loading and delivery vehicles will be separate from the vehicular parking area and will not block parking spaces, with the exception of the oxygen truck. • Amend the text on Page 21 under the heading Delivery Facility Management Plan to place the "etc." in the final bullet at the conclusion of the sentence. • Amend the third bullet on page 22 as follows: Evaluate if emergency vehicle access to VVMC is appropriate and approvable via the new main access off of the South Frontage Road, including westbound left turn into VVMC. • Amend Figure 11 on page 23 to include the depiction of a pedestrian circulation route along the southern edge of the South Frontage Road from the Main Vail roundabout west past Middle Creek. • Amend the first paragraph of the left column on page 25 as follows: Subject to CDOT approvals, construction of the roundabout 14 49 f dd will occur after completion of the East Wing and VVMC's new Front Door at the South Frontage Road. • Amend paragraph 2 of the right column on Page 25 to correct the citation to Figure 13 for the interim access design. • Amend the text on page 27 under the heading of Parking Requirements of Master Plan and Expansion to delete the following sentence: Page 3 • Amend the text on page 27 under the heading of Parking Requirements of Master Plan and Expansion to add a sentence noting that at the completion of the project, parking will comply with adopted parking regulations. • Amend the third paragraph of the left column on page 30 to cite Figure 16 on page 31. • Amend the text on page 31 under the heading of Future Steps In The Review Of Emergency Helipad citing the need for an Environmental Impact Report in conjunction with the submittal of the conditional use permit application for review. • Amend the first paragraph of the right column on page 24 to clarify that the ten alternative designs and locations for a roundabout were reviewed and vetted by staff and the applicant and not discussed by the Commission. • Amend the first paragraph of the right column on page 29 to correctly identify the date of the HeliExperts study included within the appendices as January 15, 2015 • Amend the fifth Whereas statement included within draft Resolution No. 3, Series of 2015 to read as follows: WHEREAS, the relocation of the emergency helipad to an on-site location has been thoroughly reviewed by qualified experts and those experts believe the emergency helipad meets or exceeds prescribed FAA regulations and meets the long term emergency helipad needs of the community; and Adoption of Vail Land Use Plan Amendments (Resolution No. 4, Series of 2015) ACTION: Recommendation of approval MOTION: Kurz SECOND: Webb VOTE: 5-0-1 (Cleveland recused) Commissioner Cleveland recused himself from this item due to a conflict of interest. He departed the hearing. George Ruther, Director of Community Development introduced the project and discussed how the public hearing is anticipated to progress. Ruther spoke to the possible outcomes of the hearing and how the actions would be recommendations to the Town Council. Ruther spoke to the next steps in the review process of the Master Plan and Land Use Plan Amendments with the Town Council. Ruther also spoke to the purpose and duration of the Master Plan (5-7 years). Warren Campbell spoke to the outcomes of the meeting and the motions included in the staff report. Campbell spoke to the two separate motions needed for Resolutions Nos. 3 and 4, Series of 2015. Campbell spoke to the staff report and its components. Campbell spoke to three elements that make this master plan more specific than other master plans the PEC may be more familiar with. Campbell walked the PEC through the different sections of the staff report including the background, applicable planning documents, criteria and recommended motions. Campbell proceeded to walk through the more substantive recommend changes to the Master Plan, bypassing issues of grammar and/or layout. Implications of a land swap between WMC and the Evergreen property were spoken to. Traffic and transit implications for the frontage road in addition to the regulatory and other requirements of the helipad were discussed. Other topics such as employee housing and covenant restrictions were broached. Page 4 Campbell discussed the documents included in the evaluation of the VVMC MP such as, the Vail Land Use Plan, Vail Transportation Master Plan and the Vail Town Code. Campbell discussed the general and specific goals of the Zoning Code and the General Use Zoning designation. Campbell discussed how the master plan supports and furthers the goals and recommendations of these guiding documents. Lot 10, owned by the TOV, was discussed. Criteria for the proposed amendments to the Vail Land Use Plan were spoken to. An explanation of the attachments was provided. Special attention to the ideas and issues included in a memorandum from the WHA were put forth. Commissioner Kurz mentioned that among the attachments was a document in support of the VVMC MP from the Vail Valley Partnership Board of Directors. Commissioner Martin asked a question concerning the number and range of loading and delivery bays included within the VVMC MP text. Campbell stated that staff was comfortable with the range provide at this stage of review and inclusion in the Master Plan. Doris Kirschner, CEO of VVMC, introduced the team representing the hospital. Kirschner spoke to the primary drivers of the Master Plan including the helipad and the process up to this point. The need to compromise between the needs of the hospital and the wants of the neighbors and the town was presented Tom Braun, representing the VVMC, presented a recap of the previous meetings before the Commission. Braun proceeded through a discussion of the 13 points raised by the town at the start of the process and how the Master Plan addressed each identified point. The proposed Vail Land Use Plan amendments were spoken of. Tom spoke to the different consultants that were present to assist on a number of topics Skip Hudson, TurnKey Consultants, presented the methodology that was used for evaluating traffic generation. Both interim and build out conditions were presented. Hudson provided details of interim solution to address traffic needs and a build out condition including a roundabout with right in/right out accesses was also presented. An analysis of the West Meadow Drive and Vail Road intersection during construction was presented in addition to an analysis of loading and delivery vehicles on West Meadow Drive. Dr. Reg Franciose spoke to the existing and proposed conditions related to the emergency helipad and the services it provides. The two issues of timing and patient mobility were presented. The challenges presented by a tunnel alternative were provided. Rex Alexander, with Heli Experts, discussed the proposed approach and departure paths. Alexander explained that the proposed path has changed to align with 1-70 rather than the Frontage Road. He then discussed how the proposed elevated helipad would impact the development potential of adjacent properties. With a 75 foot high heliport, there would be no impacts to the Evergreen property (with the exception of architectural projections). The municipal site would be limited to an approximate 68 foot height limit for a potential development. Alexander then discussed the process of approvals with FAA — that there is 18 month window for completion of construction after their initial sign -off on the design. Casey Batterson, pilot with emergency helicopter operator, spoke to the pilots' perspective. High altitude flight was born in Colorado. Safety is paramount. Any one person on the flight crew of 4 can call off a flight if it is felt to be too dangerous. He then spoke to the differences between landing on -ground and on an elevated platform. An elevated helipad offers more advantages — Page 5 better flight capabilities, security, safety, lift, etc. He also mentioned the planned on-site weather station, which offers additional safety advantages. Braun then spoke to the community's objectives, reiterating some of the points previous speakers made. He discussed loading and delivery and the other issues effecting uses on Meadow Drive in more detail. Braun mentioned the massing concerns associated with an addition to VVMC. A potential pedestrian way was also discussed, as was stream health issues with Middle Creek. Frontage Road access will be right in, right out only in most cases as a result of the proposed roundabout design. Lot 10 was also discussed, as was the potential land exchange. Commissioner Hopkins asked for details on how mechanical equipment will be handled. Braun spoke to the creation of central utility plant interior to the structure, relocation of the emergency generator and the use of a parapet wall and other screening techniques to be used for roof top mechanicals. Commissioner Kurz spoke to the changes in the relocation of the helipad and that noise mitigation should be incorporated into the plan. Commissioner Rediker asked if the applicant had any objections to Community Development's recommendations within the memo. Braun stated that relocating loading and delivery to the Frontage Road was still objectionable. Commissioner Pratt asked Mr. Hudson how the proposed Frontage Road improvements would affect traffic flow and the methodology used. Hudson explained that while approximately 1400 trips would be relocated to the Frontage Road from West Meadow Drive, there was fundamentally no new trips placed upon the Main Vail Roundabout as the traffic for the hospital today (coming from the interstate) uses half the roundabout coming and half the roundabout leaving. In the future, if improvements were implemented as discussed traffic would use one quarter coming and three-quarter of the roundabout leaving. Pratt then asked why helicopters today perform a spiraling maneuver before landing and after take off. Batterson stated he was unsure why a helicopter pilot would spiral up and down to utilize the emergency helipad. He suggested it may have had something to do with wind patterns at the time he witnessed that action. He further suggested it was more likely a circling of the site to perform a ground check observation to make sure conditions were unchanged from the known and that it was safe to land. Pratt asked for a response to the Canadian helicopter expert cited in Mr. Brown's provided email. Alexander responded that Canada has a much different set of rules and that helicopter service is established as a public service (not privatized) with limited resources. He explained that Canada has approximately 19 emergency helicopters operating in the entire country and there are over 900 operating in the United States. He spoke to the fact that helicopters can absolutely operate at elevations above 8,000 feet of elevation, based upon experience and knowledge. Emergency helicopter operations have not been included on the NTSB's top 10 most wanted safety improvement list for the past 2 years. The safe operation of emergency helicopters has only Page 6 improved over the decades. He too spoke to the need to perform a high level reconnaissance of the landing site before landing as a potential explanation of the flight patterns witnessed by Pratt. Dr. Franciose also addressed the claims made within the letter. The United States is at an advantage with its number of assets. He spoke to the National Trauma Database and the statistics capture there in terms of the decisions made and reviewed to ensure the greatest chances for survival of patients. Ray Stanton, RES, town's helicopter consultant, wanted to clarify for the record that there are 20 emergency helicopters operating in Canada and 1,020 operating in the United States based upon his last inspection of the registry list. The number of assets the United State has in service results in increased survival statistics as there are assets closer to the need and available when needed. Public Comment: Ed Swinford, resident of Bachelor Gulch, spoke about his experience with Flight for Life as a patient of the WMC when he had a medical event. He spoke to the fact that the time the emergency helicopter saved in getting him to Denver saved his life. As a real estate agent in the valley, he spoke to the fact that he gets many questions from prospective buyers regarding the level of medical care that can be provided in the within the valley. WMC and the emergency helipad are important. Gwen Scalpello, resident of 9 Vail Road, said she was wrestling with the data included in the traffic reports and that mentioned in the presentation. She questions if there would be vehicular access to the west parking lot as there was a driveway in that location. She spoke to a concern with regard to the increased traffic on West meadow Drive during the interim construction scenario which had traffic for the US Bank building accessing their parking structure from the south. Jim Lamont, Vail Homeowners Association, spoke to the process and his appreciation of the efforts put forth thus far. He spoke to his belief that our culture (American) is more confrontational when it should be more collaborative. The WMC has taken on the hard task of developing a master plan and Doris Kirschner has done a great job of nurturing this effort. He mentioned some of his organization's primary concerns — loading and delivery, helipad, etc. He felt what is missing is the option to keep the discussion open within the master plan for some of these issues (loading and delivery and emergency helipad). Lamont thought there was a lack of commitment to other issues, such as the potential round -about, and the operations management plan for loading and delivery. Lamont spoke to a desire to see a refocus from economic development to qualitative infrastructural improvements, such as heated sidewalks, park/playground (take cues from library), noise decreases, etc. He stated the neighborhood would like non -adversarial conversations with the hospital concerning quality of life issues for neighbors. Discussed mechanical equipment being planned within the project and the need to be neighborly (noise impacts). Suggested a need to heat the sidewalks along the West Meadow Drive frontage to ensure safe conditions for patients receiving services at the hospital. Spoke to a need to have appropriate landscape and open space buffers to break up what cold be a large monolithic building. Lamont spoke briefly to the municipal site and its possible use for public parking in the future. In the event the municipal site is utilized for skier parking in the future there needs to be a method to get users safely across the Frontage Road via either a bridge or tunnel. Stated that changes to the transportation strategy for the Frontage Road , including the implementation of roundabouts and restricted turning movements at access points are necessary. Page 7 Joe Stauffer spoke to the history of the hospital. He stated he is a member of the Vail Homeowners Association and that he and many other members support the hospital plan. The impression should not be that the VHA is in opposition. Emergency vehicle sirens can be a nuisance, but when they are coming for you they are a positive. He spoke to the fact that his granddaughter is alive today because of the emergency helicopter service provide by the VVMC. Supports the hospital and its mission and recommends the commission pass on a recommendation of approval. Mark Herron, manager of the Four Seasons, spoke to their support of the hospital and the Master Plan. Provided a story concerning one of his employees and the importance of the emergency helicopter service. He stated that an emergency helipad is a necessary component of a modern resort community. Spoke to how the movement of vehicles to the frontage road may have adverse impacts on the operation of the Four Seasons but to make this work it is acceptable. He concluded by stating that the Four Seasons guests value the resource. [10 minute break] Braun introduced Mr. Hudson to address comments regarding the traffic solutions for the Frontage Road and the numbers contained within the reports. Hudson spoke to the need to reroute traffic utilizing the US Bank Building parking lot temporarily during the construction of the East Wings. Explained how the proposed roundabout solution could not occur until the emergency helipad was relocated to the VVMC site. He suggested that could be as soon as 2019. He explained that the studies spoke to 1,400 trips which is equal to 700 vehicles. A trip is a vehicle coming and going. Braun spoke to several revisions to the 25 proposed staff recommendations for modifications to the Master Plan. Staff acknowledged their acceptance of the proposed amendments to its recommended modifications to the Master Plan. Commissioner Kurz spoke to the challenges of parking Ruther spoke to the requirements of the General Use District and the role of the Commission in establishing the parking requirement for the development through the review process. Commissioner Rediker requested clarification concerning the development potential which would result in conjunction with a land exchange, specifically related to covenants and infill expansion. Braun agreed that in general most things remain unchanged if the land exchange were to occur. Spoke to the concepts that may be available with the exchange and a change to the covenants. He identified Figure 19 in the Master Plan as a graphic example of what additional development would become available as a result of amended covenants. Commissioner Rediker asked Campbell about the language in the Master Plan (page 30) concerning building height limitations as a result of the emergency helipad take off and approach routes. Campbell cited the presentation given earlier in the hearing by Mr. Alexander which contained and exhibit showing height on the municipal site as being limited to approximately 68 feet. Ruther added that the emergency helipad would be reviewed as a conditional use permit and would have to demonstrate their impacts on adjacent properties, as outlined in the Master Plan. Page 8 Commissioner Rediker asked if the Town is concerned about the expert opinions with regard to the recommended emergency helipad location and the ability to dispute these findings in the future, if it is necessary. Ruther responded that additional information during the conditional use permit review will be required to analyze the specific proposal against the assumptions in the Master Plan. Commissioner Rediker asked about the fact that the reports included in the appendices were commissioned by the applicant and if that should be noted in the Master Plan. Ruther stated that town staff and specialized consultants (traffic and helicopter) have been reviewing the submitted studies. The following additional comments on the proposed Vail Valley Medical Center Master Plan were shared by the individual Commission members. It was decided by the Commissioner members that these individual comments should be shared with the Vail Town Council even though a majority decision on the comments could not be reached by the Commission as a whole. Commissioner Hopkins • Expressed her support for the master plan and VVMC. • Expressed support for the town's Art in Public Places and shared the importance outdoor park or playground on or near the campus site. Lot 10 was cited as a possible location. • Suggested the potential to incorporate something like a "healing garden" as a refuge for patients and visitors to the campus. • Cited a concern with the potential noise impacts associated with the hospital (mechanical and helicopter). • Cited a need to review each conditional use permit application to ensure adequate setbacks and appropriate bulk and scale. • Referenced a photograph shown at an early hearing in the review process showing hardscape on East Meadow Drive up to the building facades. She stated that it would not be appropriate to have this condition repeated with regard to the VVMC redevelopment. Commissioner Kurz • Expressed his support for the Plan but noted a couple of issues where the Master Plan may be deficient because of the challenge in attempting to balance issues to be addressed at the master plan level verses during the review of the conditional use permit application. • He noted that issues/concerns such as quality of life, quality of experience and improving this verdant area of town will need to be addressed at the conditional use permit level. • The result of the conditional use permit process will be to continually make things better as the project moves forward. • Spoke to this area being highly urbanized and the need for the redevelopment to minimize negative impacts. • Shared Hopkin's belief that public art needs to be incorporated into the redevelopment and reviewed during the development review process. Commissioner Rediker • Expressed his support for the plan and the work that has gone into it over the past 9 months. Page 9 Cited the first paragraph of the right column on page 24 and the need to clarify that the ten alternative designs and locations for a roundabout were reviewed and vetted by staff and the applicant and not discussed by the Commission. Cited the first paragraph of the right column on page 29 and the need to correctly identify the date of the HeliExperts study included within the appendices as January 15, 2015 Cited the fifth whereas statement of Resolution No. 3, Series of 2015, and the need to make the following change: o WHEREAS, the relocation of the emergency helipad to an on-site location has been thoroughly reviewed by qualified experts and those experts believe the emergency helipad meets or exceeds the prescribed FAA regulations and meets the long term emergency helipad needs of the community; and Commissioner Martin • Expressed his support for the Plan and thanked the public for their thoughtful and meaningful input and thanked the WMC for their wArk effort taking into consideration the town's, the public's and the Planning Commission's concerns on the master plan. • Cited the importance that the required parking per the Town Code needed to be in compliance upon the completion of the East Wing Expansion. • Cited the importance of re -visiting the amendment noting the potential to relocate the loading facilities from Meadow Drive to the South Frontage Road, should the land exchange move forward because with the implementation of the Facilities Management Plan and the role/responsibility of the Deliver Facility Manager outlined in Chapter 5, there may be an opportunity to make this happen. • Cited the importance of the last amendment relating to the need for an Environmental Impact Report with the submittal of the CUP application. Commissioner Pratt • Expressed his appreciation to the applicant for their hard work and efforts to respond to the concerns of the Commission. • Cited a desire to amend the language under the heading of Architecture to strike the reference that "the new architecture character should be consistent with the 2001 Central Wing architecture". He believed the language should be amended to state "that Vail Alpine architecture was appropriate moving forward". There was informal agreement amongst the Commission regarding this concern but it was felt it did not rise to the level of being included in the Master Plan. • Cited the first sentence of the first paragraph of the left column on Page 21 and a desire to change the word "should" to "may' or "could" with regard to the possibility of loading and delivery continuing to gain access to the site off of West Meadow Drive. • Cited a concern with the language on Page 22 speaking to the traffic improvements anticipated for the South Frontage Road. Specifically, a concern with the statement identifying that many access points would become right in/right out turning movements. He felt that this would be a confusing movement for people unfamiliar with Vail as the idea of turning right to go left was counter intuitive. He was not comfortable including this solution in the plan as it would preclude other solutions from being studied. He felt that the addition of several hundred cars into the Main Vail Roundabout in the afternoon peak would only negatively impact and already busy roundabout. • Expressed regret that a solution other than a +/- 75 -foot tall building with a flat roof for the emergency helipad could not be identified. He understood the necessity for the height based upon adjacent allowable height limits. Spoke to the fact that the Evergreen Lodge could include architectural projections in their design which might necessitate the emergency helipad being even higher. Expressed concern that the structure would be at Page 10 a zero setback and be directly at the end of a straight portion of the South Frontage Road and highly visible. Added that plans to step the massing of the building may not make it better, but might make it look larger. Ruther asked for clarifications from the Commission on how they would like to craft their recommendation. Commissioner Kurz offered his opinion that the individual comments will stand on their own and the proposed modifications will stand as agreed upon. Braun spoke to a concern with regard to Pratt's comment regarding architecture and the direction it should take moving forward Ruther explained that the 2001 hospital Central Wing addition was reviewed against the town's adopted design standards and regulations. If it was felt that a different architectural design direction was needed the Commission should include that within the Master Plan. Discussion continued regarding the architecture theme started by the existing Central Wing. Pratt recommended that the discussion be forwarded as commentary to the Town Council. Discussion continued on any changes to the document required vs. commentary to be forwarded to the Town Council. 5. Information Update None 6. Adjournment MOTION: Kurz SECOND: Webb VOTE: 5-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published January 23, 2015 in the Vail Daily. Page 11 TOWN OFVAIL' Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: January 26, 2015 SUBJECT: A request for a recommendation to the Vail Town Council on the adoption of the Vail Valley Medical Center Master Plan, to establish a comprehensive redevelopment plan for the Vail Valley Medical Center, Lot 10 (Town of Vail parking lot), and US Bank Building, located at 181 and 281 West Meadow Drive and 108 South Frontage Road West/ Lots E, F, and 10 Vail Village Filing 2, and Lot D-2, A Resubdivision of Lot D, Vail Village Filing 2, and setting forth details in regard thereto. (PEC140011) Applicant: Vail Valley Medical Center, represented by Braun and Associates Planner: Warren Campbell I. SUMMARY The applicant, Vail Valley Medical Center (VVMC), represented by Braun and Associates, is requesting the adoption of the Vail Valley Medical Center Master Plan to establish a comprehensive redevelopment plan for the Vail Valley Medical Center located at 181 and 281 West Meadow Drive and 108 South Frontage Road West. To that end, the applicant is requesting a public hearing with the Planning and Environmental Commission (PEC) for the following: • A final recommendation on Resolution No. 3, Series of 2015, for the adoption of the Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP) to the Vail Town Council. • A final recommendation on Resolution No. 4, Series of 2015, proposing amendments to the Vail Land Use Plan to establish a new land use category and designate properties within that category on the Vail Land Use Plan map. Based upon Staff's review of the criteria outlined in Section VI of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Commission forwards recommendation of approval, with modifications, to the Vail Town Council for the adoption of the VVMC MP and a recommendation that the Commission forwards recommendation of approval, to the Vail Town Council for the adoption of amendments to the Vail Land Use Plan subject to the findings noted in Section VII of this memorandum. II. DESCRIPTION OF REQUEST The VVMC is proposing to establish a comprehensive redevelopment master plan for the VVMC which encompasses three parcels totaling approximately 4.57 acres in size. The VVMC is an aging facility in need of expansion and remodeling in order to keep pace with the increasing types of services provided and modern medical practice and equipment needs. The proposed VVMC MP and associated Vail Land Use Plan amendment, if adopted, would facilitate and provide direction for the future redevelopment of the campus. There are currently efforts underway regarding the potential of an exchange of land between the Evergreen Lodge, VVMC, and potentially the Town of Vail. This exchange of land, if accomplished, is believed to further the goal of redeveloping and modernizing the VVMC. The proposed VVMC MP speaks to this land exchange and the resulting outcomes and recommendations for the campus should the exchange occur. The VVMC MP facilitates many goals of not only the hospital, but the community including: • A relocation of the main access to the hospital from to the South Frontage Road for emergency vehicles, visitors, patients, and employees. • Improvements to the loading and delivery for the VVMC through the inclusion of an enclosed managed facility. • Relocation of the emergency helipad to the VVMC campus, improving the provision of this service to critical patients and removing the emergency helipad from the 1-70 corridor right-of-way. • Provision of adequate parking to service the uses occurring within the VVMC. • Modernization of the VVMC facilities. • Relocation of the emergency helipad to the VVMC site. • Establishment of an on-site enclosed loading and delivery facility. • Relocation of emergency vehicle, patient, and visitor access from West Meadow Drive to the South Frontage Road to reduce vehicular trips on West Meadow Drive. • Identification of South Frontage Road vehicular improvements to address access and traffic flows for adjacent properties and thru traffic. • Establishment of a north/south pedestrian path through the site. • Improvements to the Middle Creek riparian corridor. • Provision of adequate on-site parking which meets parking requirements. • Screening and relocation of mechanical equipment to the roof or centralized utility plant. • Identification of appropriate locations for future growth and expansion to address the need to ensure the community's long-term health care needs. Town of Vail Page 2 While the VVMC MP is titled a master plan, it is more appropriate to think of the document as something more specific than a traditional master plan for several reasons. These include: The scope and land use of the site being master planned. o The specialized nature of a medical facility in terms of space needs for various users, need for certain users to be adjacent to other users, internal circulation patterns, etc. o The need to have a greater level of certainty as to where a specialized land use such as an emergency helipad needs to be located. The anticipated time frame for implementation of the master plan. o The fact that the VVMC is anticipating submittal of the first CUP for the west wing expansion prior to the adoption of the master plan. The need to allow for the continued operation of the VVMC throughout all sequences of redevelopment. A copy of the proposed VVMC MP is attached for reference (Attachment A). A copy of a draft of Resolution No. 3, Series of 2015, adopting the VVMC MP is attached for reference (Attachment B). The VVMC is proposing text and map amendments to the Vail Land Use Plan in order to update the Plan should the VVMC MP be adopted. The proposed amendments are intended to facilitate the redevelopment of the VVMC campus through the guidance of the VVMC MP. The proposed amendments to the Vail Land Use Plan include: • A text amendment to add a new land use category describing the Vail Valley Medical Center Site Specific Redevelopment Master Plan; and • An amendment to the Land Use Plan map to designate the properties addressed by the VVMC MP. The following master plan text amendment creating the VVMC MP land use category is proposed. Text to be added is shown in bold italics and text to be deleted is shown in c+rikethre, inh: VVMC MP — Vail Valley Medical Center Site Specific Redevelopment Master Plan Included in this category are those properties which are identified as being within the Vail Valley Medical Center Site Specific Redevelopment Master Plan study area boundaries. Properties located within this land use category shall be encouraged to redevelop consistent with the Master Plan, in order for the Vail Valley Medical Center to remain a viable and modern facility providing long term quality health care to the community. The range of uses and activities appropriate in the WMC MP land use category may include healthcare facilities, professional and business offices, Town of Vail Page 3 emergency services, emergency helipads, parking and loading/delivery facilities/structures, public utilities, accessory eating and drinking uses, and accessory uses commonly associated with healthcare facilities. A copy of draft Resolution No. 4, Series of 2015, adopting the Vail Land Use Plan Amendments is attached for review (Attachment C). III. BACKGROUND The idea for a master plan for the VVMC campus rose out of the municipal site redevelopment project. During discussions regarding the municipal site project, a number of land planning opportunities and facility improvement needs were identified. While the municipal site redevelopment project is no longer being actively pursued by the VVMC and the Town of Vail, the need for certain facility improvements on the VVMC campus remains and opportunities for better land planning still exists. Through previous communications with the Town, VVMC has been given conceptual approval to explore master planning options and ideas which may include the use of certain town owned land. No final decisions on that matter, however, have been reached. On April 8, 2013, the applicant presented conceptual ideas for the creation of the master plan and received input from the Planning and Environmental Commission on the types of issues which needed to be addressed by the Plan. A significant amount of time and thought has gone into addressing on-site and off-site traffic circulation, determining the parking need, options for addressing the parking need (both on-site and off-site), loading and delivery options, and construction sequencing. Additionally, further investigation has gone into the potential use of the municipal site and/or Lot 10 to help address the physical and spatial needs of the Vail Valley Medical Center. On May 12, 2014, the Planning and Environmental Commission held a public hearing to address the planning process, background work that has been completed to date, planning considerations, the format of the master plan document, opportunities for public participation, and a schedule of next steps. In August of 2014, the Vail Town Council and the VVMC decided to exclude the town's municipal site in the VVMC MP as a potential site for parking to meet the requirements of the medical campus. On September 8, 2014, the Planning and Environmental Commission held a public hearing where an introduction to the proposed VVMC MP was presented. The Commission recommended that the project move forward with a clear agenda of topics to be covered at each hearing. This would allow the public to decide in advanced to attend and participate in those elements of the VVMC MP which most interested them. On September 22, 2014, the Planning and Environmental Commission held a public hearing where the topic of loading and delivery was presented and discussed. The discussion involved gaining a better understanding of the loading and delivery Town of Vail Page 4 operations and needs and clarification of the user groups proposed to be relocated to the new front door. No conclusion on the appropriateness of loading and delivery access off of West Meadow Drive was reached. On October 13, 2014, the Planning and Environmental Commission held a public hearing where the topics of loading and delivery, parking, traffic and circulation, bulk, mass, architecture, Middle Creek, and employee housing were discussed. Feedback was provided on each of these topical areas as can be found in the meeting results. On October 27, 2014, the Planning and Environmental Commission held a public hearing where the topic of the emergency helipad was discussed. Experts representing the VVMC and the Town of Vail presented at the hearing the reasons for the location of the facility and compliance with adopted regulations and guidelines with regard to safe operation. Feedback was provided on each of these topical areas as can be found in the meeting results. On November 24, 2014 and January 12, 2015, the Planning and Environmental Commission held public hearings to receive updates on the review of the CUP application for the west wing redevelopment, the land exchange discussions, and South Frontage Road traffic improvements. IV. APPLICABLE PLANNING DOCUMENTS Vail Land Use Plan lin part The Vail Land Use Plan was initiated in 1985 and adopted in 1986 by the Vail Town Council. The main purpose of the Land Use Plan is two -fold: To articulate the land use goals of the Town. 2. To serve as a guide for decision making by the Town. The Vail Land Use Plan is intended to serve as a basis from which future land use decisions may be made within the Town of Vail. The goals, as articulated within the Land Use Plan, are meant to be used as adopted policy guidelines in the review process for new development proposals. In conjunction with these goals, land use categories are defined to indicate general types of land uses which are then used to develop the Vail Land Use Map. The Land Use Plan is not intended to be regulatory in nature, but is intended to provide a general framework to guide decision making. Where the land use categories and zoning conflict, existing zoning controls development on a site. Sub -section 8.3.0 of the Vail Land Use Plan outlines the amendments procedures for proposed changes to the Plan. The amendment process is one which is intended to assure the Plan's effectiveness with periodic updates to reflect current thinking and Town of Vail Page 5 changing market conditions. The process includes amendments which may be initiated in any of the following three ways: A. By the Community Development Department B. By the Planning and Environmental Commission or Town Council C. By the Private Sector Pursuant to Sub -section 8.3.C.2, in part, (an application initiated by the private sector), "Such applications will be considered at a meeting with the PEC. At the PEC public hearing, a recommendation shall be made to the Town Council, whereupon a decision shall then be rendered. To change the by this procedure, it shall be the responsibility of the applicant to clearly demonstrate how conditions have changed since the Plan was adopted, how the Plan is in error, or how the addition, deletion, or change to the Plan is in concert with the Plan in general. Such decision may include approval, approval with conditions, or denial. Amendments may be requested for changes to the goals and policies and/or Land Use Plan map. If such request is approved, such change shall be made to the Plan document and/or map. If such request is denied, no such request that is substantially the same as that previously denied shall be considered for a period of one year. " An amendment to the Vail Land Use Plan shall be approved by the Vail Town Council upon passage of a resolution. V. STAFF REVIEW AND RECOMMENDATIONS REGARDING THE VVMC MP To date there have been numerous work sessions with the Planning and Environmental Commission which broke the proposed master plan down into multiple topical areas for discussion. In reviewing this final VVMC MP staff reviewed the previous staff memorandums and PEC meeting results to ascertain if all elements were addressed. Changes recommended by staff to the Master Plan text are depicted with bold andq.tri.kt_QthrA_,_,g# to indicate added text and deleted text. OVERALL VVMC MP The applicant has included in the final draft a clearly defined role for the master plan in guiding future redevelopment on the VVMC site. This role is elaborated upon in Chapter 1 — Introduction. The VVMC MP has been amended to include an italicized and underlined goal statement at the start of each topical area to be considered and addressed through the subsequent redevelopment review of the VVMC campus. The text following each goal statement elaborates on potential pathways to consider in addressing each statement. Town of Vail Page 6 A number of changes have been made to the figures included within the document. First, several images were revised to ensure consistency and accuracy. New figures were added to more clearly address elements such as bulk and mass, the emergency helipad, sequencing of the project, potential land exchange concept, etc. New to the final draft of the VVMC MP is the inclusion of a discussion regarding the potential for a land exchange. Chapter 10 was specifically included to capture the changes that would result should a land exchange proceed forward as anticipated. DOCUMENT COVER The final adopted document should reflect Resolution No. 3, Series of 2015, as the adopting resolution. The dates identifying the initial submittal and subsequent revisions shall be removed from the final document. TABLE OF CONTENTS The title for Chapter 8 shall be revised to state Emergency Helipad. This amendment will reflect the adopted land use as found in the Article12-9C, General Use District, Vail Town Code. Within the appendix, the Preliminary Heliport Feasibility & Design Study Report prepared by HeliExperts International, LLC, shall identify the amended date of January 15, 2015. CHAPTER 1 — INTRODUCTION Page 2 In paragraph 2 of the left column, the following sentence shall be amended as follows: Far more detailed information on the design, operation and management of future hospital development will be provided during subsequent steps in the Town's development review process. In the first paragraph of the right column the document shall cite Resolution No. 3, Series of 2015 as the adopting resolution. At the conclusion of the first paragraph of the right column, the text states that future amendments to the VVMC MP will be in accordance with the Town's adopted polices. Staff suggests the following change to the text. The proposed text more clearly defines which process is to be followed, who can initiate an amendment, and the criteria for review of an amendment. 157:w7:1miJaMM.M �f.T_�f:7�767:T 17:f . - - Town of Vail Page 7 Amendments shall be considered in accordance with the Amendment Process as outlined in the Vail Land Use Plan. Factors to consider in any amendment proposal include: 1. How conditions have change since the Plan was adopted, 2. How the Plan is in error, or 3. How the addition, deletion or change to the Plan is in concert with the Plan in general CHAPTER 2 — BACKGROUND ON THE VVMC Pursuant to a comment from staff in September, the VVMC MP has included greater detail on the economic impacts of the VVMC within this chapter. Page 5 Figure 3 shall be amended to change the title of the legend for the exhibit from "Land Use Designations" to "Existing Land Uses" in order to eliminate any confusion with the town's adopted land use categories and designations. CHAPTER 3 — MASTER PLANNING PROCESS AND MASTER PLAN GOALS Within this chapter is a list of 13 development objectives provided by the Town to be addressed within the VVMC MP. Staff believes these development objectives have been addressed in the Master Plan. CHAPTER 4 — OVERVIEW OF EXPANSION PLANS AND DESIGN CONSDIERATIONS Within this chapter is a discussion of the bulk, mass, height, architecture, relationships to adjacent properties and streets, and relationship to Middle Creek. A number of amendments were made to this chapter to address the inclusion of additional imagery to support the text and additional text to clearly address the role of the General Use Zone District and Town of Vail Streetscape Master Plan Addendum in the review of future Conditional Use Permit applications. Page 11 The paragraph discussing the West Wing Expansion shall cite Figure 8 to provide a graphic representation of the text. The paragraphs discussing the New East Wing and the New Emergency Helipad Building shall cite Figure 9 to provide a graphic representation of the text. Page 14 Paragraph 2 of the right column has been amended to speak to several design elements of the on-site emergency helipad. It sets a clear expectation that the design and height of the elevated emergency helipad will not impact the development potential of neighboring properties. Furthermore, it speaks to a need for a height which is Town of Vail Page 8 "consistent" with other structures along the South Frontage Road. It concludes with language speaking to the need to implement any number of strategies to reduce the impact of the emergency helipad building and integrate it into the site by stepping the building forms. Paragraph 3 of the right column shall cite Figure 9 not page 15 in order to be clearer with the intent of the text. Page 15 Figures 7, 8, and 9 shall be enlarged to more clearly depict the massing models accompanying the text. Page 17 The text beneath the Pedestrian Circulation heading shall be amended to include language stating that the pedestrian access needs to be ADA compliant. Page 18 The text beneath the Middle Creek heading shall be amended to identify the need for any proposal altering the west parking lot to comply with any adopted policies or regulations with regard to the preservation and improvement of the Gore Creek and its tributaries. CHAPTER 5 — VVMC'S NEW "FRONT DOOR", MEADOW DRIVE, DELIVERY/SERVICE Chapter 5 focuses on the establishment of a new "Front Door" on the frontage road with the goal of reducing/eliminating vehicular trips from West Meadow Drive. Discussions at previous public hearings have included the review of the traffic study and a memorandum analyzing delivery and service vehicles on West Meadow Drive. The relocation of the vehicular trips generated by patients, guest, and emergency vehicles from West Meadow Drive to the South Frontage Road has been demonstrated to be an overall reduction in 96% of the average daily trips. The VVMC MP identifies that delivery and service vehicles will continue to utilize West Meadow Drive which will have an impact of 56 trips on the peak day or 9% of the current traffic volumes. While staff believes there are valid reasons for loading and delivery to utilize West Meadow Drive (found on page 20) the recent potential for a land exchange may present an opportunity to reevaluate the ability for the loading and delivery to utilize the South Frontage Road. Page 20 Staff recommends the text beneath the heading of Alternative To Delivery And Service be amended to include language speaking to the need to evaluate the ability for delivery and service vehicles to gain access to the site via the South Frontage Road in the review of the east and west wing expansion conditional use permit applications should the land exchange occur. Including exploration of a shared facility with the Evergreen Lodge. Town of Vail Page 9 Staff recommends the text beneath the heading of The West Day Lot Design Parameters be amended to strike the word "occasional" from the description of the provision of delivery spaces for WB -40 or larger trucks. Pursuant to the loading and delivery study it was indicated 9 of these sized vehicles occur in a week. Staff believes 9 visits per week for a WB -40 is not occasional. Staff recommends the text beneath the heading of The West Day Lot Design Parameters be amended to include a statement that the provision of a space for larger loading and delivery vehicles will be separate from the vehicular parking area and will not block parking spaces. Page 21 In the right column under the heading Delivery Facility Management Plan in the final bullet, move "etc." to the conclusion of the sentence. CHAPTER 6 — TRAFFIC/SOUTH FRONTAGE ROAD The development of concepts for both an interim solution and final solution for vehicular improvements to the South Frontage Road has taking several months and involvement by many parties. The concepts included within the VVMC MP will need further refinement and review, but it is believed that they will address the need for access to all adjacent properties during, and at the conclusion of, the redevelopment of one or all the properties. Page 22 In order to be more clear about the process needing to occur, staff recommends the third bullet of the left column be amended as follows: Evaluate if emergency vehicle access to VVMC is appropriate and compliant via the new main access off of the South Frontage Road, including westbound left turn into VVMC. Page 23 Figure 11 shall be amended to include the depiction of a pedestrian circulation route along the southern edge of the South Frontage Road from the Main Vail Roundabout west past Middle Creek. Page 25 In the first paragraph of the left column, the text shall be amended as follows: Subject to CDOT approvals, construction of the roundabout would will occur after completion of the East Wing and VVMC's new Front Door at the South Frontage Road. In paragraph 2 of the right column, the citation to Figure 12 for the interim access design is incorrect. It shall cite Figure 13. Town of Vail Page 10 Page 27 Under the heading of Parking Requirements of Master Plan and Expansion as there is no conversation about what happens when the areas are recompressed, which may very well happen again, staff suggests deleting the following sentence. rtr�r�. _ _ :rMM:r_W:YFr*:r_r.�:nnr.. _ nnsr_rrr_r. Additionally, a sentence shall be added to the text noting that the future provision of required parking for the VVMC campus will not include the use of the Town's parking structures off-site. CHAPTER 7 — PARKING Staff response: The VVMC MP includes a discussion for the various approaches that could be taken to address the parking generation for the VVMC. At a public hearing discussing these approaches, it was felt that the best approach would be more of needs based calculation. The VVMC MP clearly states that parking generation will be a part of each conditional use permit review. CHAPTER 8 — HELIPAD Staff response: There have been a number of amendments made within this chapter to address: • Concerns of adjacent properties regarding safety; • Concerns of adjacent properties regarding impacts to development rights; • Feedback from the town's helicopter expert; and • Feedback from the Planning and Environmental Commission. Those amendments include, but are not limited to: Elevation of the emergency helipad atop a structure; Incorporation of on-site weather monitoring equipment; and Relocation of the emergency helipad to adjust to approach and take off paths. The Vail Valley Medical Center Preliminary Heliport Feasibility and Design Study Report prepared by HeliExperts is included in the appendices of the VVMC MP in order to provide a greater level of comment, design input, and clarity around the FAA regulations and guidelines regarding emergency helipads. Town of Vail Page 11 Page 30 The third paragraph of the left column shall be amended to cite Figure 16 on page 31. Page 31 Under the heading Future Steps In The Review Of Emergency Helipad, text shall be added citing the need for an Environmental Impact Report in conjunction with the submittal of the conditional use permit application for review. CHAPTER 9 — OTHER CONSIDERATIONS This chapter includes discussions regarding the provision of employee housing and future steps that need to be taken to effect the redevelopment of the VVMC Campus. With regard to employee housing the plan speaks to the need to comply with the town's adopted regulations in conjunction with the conditional use permit review process. Furthermore, it cites two reasons as to why the provision of on-site employee housing is inappropriate. On October 13, 2014, members of the Commission where asked the following question: Does the Planning and Environmental Commission agree with the concept that employee housing on-site may be incompatible with the functions occurring on- site, which would be thoroughly reviewed for compliance with the Chapter 12-23, Commercial Linkage, Vail Town Code, in conjunction with the review of the conditional use permit review of the development plan? In response to this question, the Commission indicated that it was felt that on-site employee housing was not compatible or appropriate pursuant to Section 12-23-6, Methods of Mitigation, Vail Town Code. Pursuant to this section the applicant must demonstrate to the Planning and Environmental Commission that one of the 4 (four) can be met. 12-23-6: METHODS OF MITIGATION: A. For all new construction (i.e., development that does not affect any existing buildings or structures) and demo/rebuild projects that result in a mitigation requirement of 1.25 employees or greater, no less than one-half (1/2) the mitigation of employee housing required by this chapter shall be accomplished with on site units. 1. Exceptions. At the sole discretion of the applicable governing body, an exception may be granted from this subsection based upon one of the following findings.- a. indings. a. Implementation of the on site unit mitigation method would be contrary to the intent and purpose of the applicable zone district. Town of Vail Page 12 b. Implementation of the on site unit mitigation method would be contrary to the goals of the applicable elements of the Vail comprehensive plan and the town's development objectives. c. Exceptional or extraordinary circumstances or conditions apply to the site that prevents the implementation of the on site unit mitigation method. d. The method of mitigation proposed better achieves the intent and purpose of this chapter and general and specific purposes of this title than the on site mitigation unit method. The final paragraph of the Employee Housing section of the VVMC MP indicates that responses to the requirements of the Commercial Linkage Chapter will be provided in conjunction with future development applications. The review of each conditional use permit will need to address the requirements of Chapter 12-23, Commercial Linkage, Vail Town Code. Chapter 9 concludes with discussion of the future steps that would be taken in order to implement the Master Plan. These include: • Minor subdivision to combine properties; • A Zone District Boundary Amendment to change existing zoning; • Amendments to the Vail Transportation Master Plan; • Discussions to determine the future of Lot 10 in any redevelopment proposal; • Applications to CDOT; and • Conditional use permit applications for each sequence of development. CHAPTER 10 — POTENTIAL LAND EXCAHNGE WITH EVERGREEN LODGE Chapter 10 has been added to the VVMC MP with the intent of capturing the results of a land exchange should it occur. It is important to note that the Vail Town Council permitted the potential future of Lot 10 to be discussed through this process, however, made no determination on its ability to be redeveloped. Should a land exchange occur there would need to be a series of additional future steps taken to implement the Master Plan. These include: Minor subdivision to exchange property; Zone District Boundary Amendments to change existing zoning; and Lionshead redevelopment Master Plan amendments to establish direction for the redevelopment of the Evergreen. Town of Vail Page 13 VI. CRITERIA ADOPTION OF A MASTER PLAN The adoption of a new master plan needs to be in concert with the Town of Vail's Comprehensive Master Plan and Zoning Code. The adopted master plan shall support, strengthen, and further the development objectives of the town. The proposed VVMC MP will establish a site specific redevelopment plan for the VVMC campus. In reviewing the proposed Master Plan, staff considered the following: • Applicable goals and objectives of the Vail Land Use Plan; • The general and specific purposes of the zoning regulations. • The purpose statement of the General Use District; • Vail Transportation Master Plan; • Town of Vail Streetscape Master Plan Addendum. Vail Land Use Plan The goal statements which staff believes are applicable and supportive of the review and adoption of the VVMC MP are as follows: 1.0 General Growth/Development 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.2 The quality of the environment including air, water and other natural resources should be protected as the Town grows. 1.3 The quality of development should be maintained and upgraded whenever possible. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill areas). 1.13 Vail recognizes its stream tract as being a desirable land feature as well as its potential for public use. 2.0 Skier/Tourist Concerns 2.2 The ski area owner, the business community and the Town leaders should work together closely to make existing facilities and the Town function more efficiently. Town of Vail Page 14 3.0 Commercial 3.4 Commercial growth should be concentrated in existing commercial areas to accommodate both local and visitor needs. 4.0 Village Core/ Lionshead 4.1 Future commercial development should continue to occur primarily in existing commercial areas. Future commercial development in the Core areas needs to be carefully controlled to facilitate access and delivery. 4.4 The connection between the Village Core and Lionshead should be enhanced through.- a) hrough.a) Installation of a new type of people mover. b) Improving the pedestrian system with a creatively designed connection, oriented toward a nature walk, alpine garden, and/or sculpture plaza. c) New development should be controlled to limit commercial uses. 5.0 Residential 5.3 Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail with appropriate restrictions. 5.5 The existing employee housing base should be preserved and upgraded. Additional employee housing needs should be accommodated at varied sites throughout the community. 6. Community Services 6.1. Services should keep pace with increased growth. 6.2. The Town of Vail should play a role in future development through balancing growth with services. 6.3. Services should be adjusted to keep pace with the needs of peak periods. Zoning Code The general and specific purpose statements which staff believes are applicable and supportive of the review and adoption of the VVMC MP are as follows: 12-1-2: Purpose: Town of Vail Page 15 A. General. These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the town, and to promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. B. Specific. These regulations are intended to achieve the following more specific purposes.- 1. urposes. 1. To provide for adequate light, air, sanitation, drainage, and public facilities. 2. To secure safety from fire, panic, flood, avalanche, accumulation of snow, and other dangerous conditions. 3. To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen congestion in the streets. 4. To promote adequate and appropriately located off street parking and loading facilities. 5. To conserve and maintain established community qualities and economic values. 6. To encourage a harmonious, convenient, workable relationship among land uses, consistent with municipal development objectives. 7. To prevent excessive population densities and overcrowding of the land with structures. 8. To safeguard and enhance the appearance of the town. 9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. 11. To otherwise provide for the growth of an orderly and viable community. General Use District 12-9C-1: Purpose: The general use district is intended to provide sites for public and quasi -public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12-1-2 of this title and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi -public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, Town of Vail Page 16 to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. Vail Transportation Master Plan The Vail Transportation Master Plan identified the following which staff believes the proposed VVMC MP support: • Establishment of a Frontage Road improvements plan from which to develop appropriate transportation improvement projects for the Town's primary road system. • Develop a Frontage Road Access Management Plan with support from CDOT for all future access points along the North and South Frontage Roads. • Maintaining mobility throughout Town such that peak hour traffic operations are at a LOS C during ideal conditions and LOS D during snowy conditions. • Accommodate pedestrian and bicycle activity throughout town. Town of Vail Streetscape Master Plan Addendum The Town of Vail Streetscape Master Plan Addendum identifies multiple improvements which should be implemented along the frontage West Meadow Drive shared with the VVMC. Chapter 4 of the VVMC MP identifies that this plan will be integral to the review of any redevelopment proposal. VAIL LAND USE MASTER PLAN AMENDMENT The following are the criteria to be used in the review of private sector proposed amendments to the Vail Land Use Plan. 1) How conditions have changed since the Plan was adopted; The Vail Land Use Plan Map currently identifies the four properties within the study area boundaries of the VVMC MP as one of three different land use categories. The US Bank property is designated Resort Accommodations and Service, the approximately 10,000 square feet of property along the South Frontage Road acquired from the Evergreen is designated Lionshead Redevelopment Master Plan, and the VVMC parcel and the Town owned Lot 10 are designated Transition. These categories are described as follows: T Transition The transition designation applies to the area between Lionshead and the Vail Village. The activities and site design of this area is aimed at encouraging pedestrian flow through the area and strengthening the connection between the two commercial cores. Appropriate activities include hotels, lodging and other tourist oriented residential units, ancillary retail and restaurant uses, museums, Town of Vail Page 17 areas of public art, nature exhibits, gardens, pedestrian plazas, and other types of civic and culturally oriented uses, and the adjacent properties to the north. This designation would include the right-of-way of West Meadow Drive and the adjacent properties to the north. LRMP Lionshead Redevelopment Master Plan Included in this category are those properties which are identified as being included in the Lionshead Redevelopment Master Plan boundaries. Properties located within this land use category shall be encouraged to redevelop, per the Master Plan recommendations, as it has been found that it is necessary in order for Vail to remain a competitive four -season resort. Uses and activities for these areas are intended to encourage a safe, convenient and an aesthetically - pleasing guest experience. The range of uses and activities appropriate in the Lionshead Redevelopment Master Plan (LRMP) land use category may include skier and resort services, ski lifts, ski trails, base facilities, public restrooms, ticket sales, clubs, public plazas, open spaces, parking and loading/delivery facilities/structures, public utilities, residential, lodges, accommodation units, deed restricted employee housing, retail businesses, professional and business offices, personal services, and restaurant uses. RAS Resort Accommodations and Service This area includes activities aimed at accommodating the overnight and short- term visitor to the area. Primary uses include hotels, lodges, service stations, and parking structures (with densities up to 25 dwelling units or 50 accommodation units per buildable acre). Several conditions have changed which warrant the proposed amendments to the Vail Land Use Plan. The VVMC has identified a need to adopt a master plan which will provide a long term vision for the redevelopment of the VVMC campus. Furthermore the VVMC campus has expanded to include the US Bank Building and the 10,000 square foot parcel from the Evergreen Lodge. The proposed adoption of a VVMC MP land use category is an effort to more clearly define and establish a direction for the redevelopment of the parcels comprising the VVMC campus. It is the intent of the VVMC to pursue the direction provided for in the VVMC MP with an immediate sequence of applications and construction, should the plan be adopted. The future inclusion of the Town -owned Lot 10 in any redevelopment proposal is undetermined at this juncture, only that its adjacency to the VVMC campus redevelopment will impact the VVMC campus. Any proposed changes to Lot 10 will require Town Council approval and be reviewed through the appropriate process. The proposed amendments to establish a new land use category will clearly identify the appropriate guiding documents in evaluating applications and making decisions for the properties included within the VVMC MP study area boundaries. If adopted, the VVMC Town of Vail Page 18 MP, will change existing conditions as there will be a site specific master plan for the four properties proposed for inclusion within the Vail Valley Medical Center Site Specific Master Plan land use category. Staff finds that there is a change in conditions which warrant the proposed amendments. 2) How the Plan in error; or Staff finds the Vail Land Use Plan is not in error. 3) How the addition, deletion, or change to the Plan are in concert with the Plan in general. Staff has found the following goals of the Vail Land Use Plan to be in concert with the proposed establishment of the Vail Valley Medical Center Site Specific Master Plan land use category and associated amendment of the Vail Land Use Plan Map. The goal statements which staff believes are applicable and supportive of the review and adoption of amendments to the Vail land Sue Plan are as stated above on pages 14 and 15 beneath the Vail Land Use Plan heading. Staff finds that the proposed text additions and land use map changes are in concert with the plan in general. VII. STAFF RECOMMENDATION The Community Development Department recommends the Planning and Environmental Commission forwards a recommendation of approval, with modifications to the Town Council, for the adoption of the Vail Valley Medical Center Site Specific Redevelopment Master Plan, to establish a comprehensive redevelopment plan for the Vail Valley Medical Center, Lot 10 (Town of Vail parking lot), and US Bank Building, located at 181 and 281 West Meadow Drive and 108 South Frontage Road West/ Lots E, F, and 10 Vail Village Filing 2, and Lot D-2, A Resubdivision of Lot D Vail Village Filing 2, and setting forth details in regard thereto. Staff's recommendation is based upon the review of the criteria described in Section VI of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to forward a recommendation of approval, with modifications, for this request, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission forwards a recommendation of approval, with modifications, to the Town Council for the adoption of the Vail Valley Medical Center Site Specific Redevelopment Master Plan, to establish a comprehensive redevelopment plan for the Vail Valley Medical Center, Lot 10 (Town of Vail parking lot), and US Bank Building, located at 181 and 281 West Town of Vail Page 19 Meadow Drive and 108 South Frontage Road West/ Lots E, F, and 10 Vail Village Filing 2, and Lot D-2, A Resubdivision of Lot D, Vail Village Filing 2, and setting forth details in regard thereto. " Should the Planning and Environmental Commission choose to forward a recommendation of approval, for this request, the Community Development Department recommends the Commission makes the following findings: "Based upon the review of the criteria outlined in Section VI this Staff memorandum to the Planning and Environmental Commission dated January 26, 2015, and the evidence and testimony presented, the Planning and Environmental Commission finds.- 1. inds: 1. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan was developed through extensive participation by the public and Planning and Environmental Commission, and 2. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan is a reflection of the goals, desires, and objectives of the citizens of the Town of Vail for the long term planning of the development of the Vail Valley Medical Center campus, and 3. That the VVMC has developed the Vail Valley Medical Center Site Specific Redevelopment Master Plan in conjunction with the Town of Vail in order to ensure the ability to provide for the long term growth of the healthcare facility; and 4. That the relocation of the emergency helipad to an on-site location has been thoroughly reviewed by qualified experts and has been found to meet or exceed prescribed FAA regulations and meet the long term emergency healthcare needs of the community; 5. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan is consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and advances the development objectives of the town, and 6. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan is compatible with and suitable to adjacent uses and appropriate for the surrounding areas, and 7. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. " Town of Vail Page 20 Should the Planning and Environmental Commission choose to forward a recommendation of approval, for this request, the Community Development Department recommends the Commission makes the following modifications: The applicant shall: • Remove the submittal and revision dates from the title of the document. The applicant shall only include the adoption date and adopting resolution on the cover. Amend the title of Chapter 8 to state Emergency Helipad. Amend the Table of Contents to state that the Preliminary Heliport Feasibility and Design Study Report, HeliExperts International LLC has an amended date of January 15, 2015. Amend paragraph 2 of the left column on page 2 as follows: Far more detailed information on the design, operation and management of future hospital development will be provided during subsequent steps in the Town's development review process. • Amend paragraph 1 of the right column on page 2 to cite Resolution No. 3, Series of 2015 as the adopting resolution. • Amend paragraph 1 of the right column on page 2 as follows: Amendments shall be considered in accordance with the Amendment Process as outlined in the Vail Land Use Plan. Factors to consider in any amendment proposal include: 1. How conditions have change since the Plan was adopted, 2. How the Plan is in error, or 3. How the addition, deletion or change to the Plan is in concert with the Plan in general • Amend Figure 3 on page 5 to change the title of the legend for the exhibit from "Land Use Designations" to "Existing Land Uses" in order to eliminate any confusion with the town's adopted land use categories and designations. Amend the paragraph on page 11 discussing the West Wing Expansion to cite Figure 8 in order to provide a graphic representation of the text. Amend the paragraph on page 11 discussing the New East Wing and New Emergency Helipad Building to cite Figure 9 to provide a graphic representation of the text. Town of Vail Page 21 • Amend paragraph 3 of the right column on page 14 to cite Figure 9 not page 15 in order to be more clear with the intent of the text. • Enlarge Figures 7, 8, and 9 on page 15 to more clearly depict the massing models accompanying the text • Amend the text on page 17 beneath the Pedestrian Circulation heading to include language stating that the pedestrian access needs to be ADA compliant. • Amend the text on page 18 beneath the Middle Creek heading to identify the need for any proposal altering the west parking lot to comply with any adopted policies or regulations with regard to the preservation and improvement of the Gore Creek and its tributaries. • Amend the text on page 20 beneath the heading of Alternative To Delivery And Service be amended to include language speaking to the need to evaluate the ability for delivery and service vehicles to gain access to the site via the South Frontage Road, include the potential for a shared facility with the Evergreen Lodge. • Amend the text on page 20 beneath the heading of The West Day Lot Design Parameters to strike the word "occasional" from the description of the provision of delivery spaces for WB -40 or larger trucks. • Amend the text on page 20 beneath the heading of The West Day Lot Design Parameters to include a statement that the provision of a space for larger loading and delivery vehicles will be separate from the vehicular parking area and will not block parking spaces. • Amend the text on Page 21 under the heading Delivery Facility Management Plan to place the "etc." in the final bullet at the conclusion of the sentence. • Amend the third bullet on page 22 as follows: Evaluate if emergency vehicle access to VVMC is appropriate and approvable via the new main access off of the South Frontage Road, including westbound left turn into VVMC. • Amend Figure 11 on page 23 to include the depiction of a pedestrian circulation route along the southern edge of the South Frontage Road from the Main Vail roundabout west past Middle Creek. • Amend the first paragraph of the left column on page 25 as follows: Town of Vail Page 22 Subject to CDOT approvals, construction of the roundabout would will occur after completion of the East Wing and VVMC's new Front Door at the South Frontage Road. • Amend paragraph 2 of the right column on Page 25 to correct the citation to Figure 13 for the interim access design. • Amend the text on page 27 under the heading of Parking Requirements of Master Plan and Expansion to delete the following sentence: Amend the text on page 27 under the heading of Parking Requirements of Master Plan and Expansion to add a sentence noting that the future provision of required parking for the VVMC campus will not include the use of the Town's parking structures off-site. • Amend the third paragraph of the left column on page 30 to cite Figure 16 on page 31. • Amend the text on page 31 under the heading of Future Steps In The Review Of Emergency Helipad citing the need for an Environmental Impact Report in conjunction with the submittal of the conditional use permit application for review. The Community Development Department recommends that the Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council for the proposed adoption of the Vail Valley Medical Center Site Specific Redevelopment Master Plan land use category and land use map amendment. The staff's recommendation is based upon the review of the criteria outlined in Section VI of this memorandum. Should the Planning and Environmental choose to forward a recommendation of approval of this request to the Vail Town Council, Staff recommends that the Commission makes the following motion: "The Town of Vail Planning and Environmental Commission recommends approval to the Vail Town Council, pursuant to Section 8-3, Amendment Process, Vail Land Use Plan, for amendments to establish the Vail Valley Medical Center Site Specific Master Plan land use category and change the land use designation for the four properties contained within the study area boundaries of the Vail Valley Medical Center from Transition to the Vail Valley Medical Center Site Specific Redevelopment Master Plan area, located at 181 and 281 West Meadow Drive and 108 South Frontage Road West/ Lots E, F, and 10 Vail Village Filing 2, and Lot D-2, A Resubdivision Town of Vail Page 23 of Lot D Vail Village Filing 2, and setting forth details in regard thereto. (PEC 140011) Should the Planning and Environmental choose to forward a recommendation of approval to the Vail Town Council, staff recommends the Commission makes the following findings as a part of the motion: "The Planning and Environmental Commission finds that the conditions of the Town and the Vail Valley Medical Center campus have changed since the adoption of the Vail Land Use Plan. Specifically, the Commission finds that the, if adopted, the Vail Valley Medical Center Site Specific Redevelopment Master Plan needs to be identified as the guiding document for properties within the study area boundaries. Further, the proposed amendments are in concert with the plan in general as the amendments will help to articulate the land use goals of the Town and can be used to guide decision making around the goals, objectives and policies outlined in the Vail Land Use Plan." VIII. ATTACHMENTS A. Vail Valley Medical Center Site Specific Redevelopment Master Plan dated revised January 2015 B. Draft of Resolution No. 3, Series of 2015, adopting the VVMC MP C. Draft of Resolution No. 4, Series of 2015, adopting amendments to the Vail Land Use Plan D. Town staff response to Vail Homeowners Association comments. E. 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The VVMC is located on the south side of the 1-70 South Frontage Road (Frontage Road) about 750 feet west of the main Vail interchange. The VVMC also has access to West Meadow Drive. See Figure 1 for the Project Vicinity Map. All land use details listed in this TIS are based on the VVMC Master Plan effort, and will be updated as the Project concept is refined. Another key assumption is a future roundabout on the Frontage Road, which would provide optimal access to each of the three adjacent properties when this area builds out. The TOV has recently been working with adjacent property owners to evaluate alternative roundabout locations and to define the preferred location for this roundabout. This TIS assumed a roundabout configuration, but the roundabout solution is dependent upon the participation of all three property owners, and is based on the assumption that each of the properties will be redeveloped at the same time. Since the timing of these projects may not occur simultaneously, VVMC evaluated Frontage Road improvements that would be necessary if VVMC were to redevelop "First and Alone". The "First and Alone" evaluation was done to find a workable VVMC access solution that could occur within the existing right of way. The ultimate roundabout configuration would require additional highway right of way for implementation. In addition, CDOT understands that over -designed roundabouts can create operational issues, which is another reason that VVMC evaluated access options that do not include a roundabout. This TIS will be updated as necessary and resubmitted for the TOV Condition Use Permit (CUP) and Colorado Department of Transportation (CDOT) access permit processes. 1.2 Study Area The Study Area includes the intersections listed below, which are shown in Figure 1. Figure 2 shows the lane geometry and traffic control. Intersections #1 Frontage Road and Evergreen Access (South Leg) (Proposed intersection west of VVMC Access — assumed to be a roundabout) #2 Frontage Road and VVMC Access (South Leg) / TOV Access (North Leg) #3 Vail Road and Meadow Drive �Y Page 1 cow �I.11'17�{nsultinr ,_L L C VVMC Master Plan TIS The Vail Road and Meadow Drive intersection was added to the Study Area because the VVMC trips at this intersection will increase during the East End construction. The increase in VVMC trips at this intersection will occur because the 69 parking spaces at the US Bank Building will be accessed via West Meadow Drive instead of the Frontage Road. The south roundabout at the Main Vail Interchange was not included in the Study Area. The 2025 Vail Transportation Plan (Vail TMP) concluded that there is a limited amount of realistic capacity improvements that could be constructed at this interchange, and discussed other system -wide improvements that would help alleviate congestion at the Main Vail Interchange. 1.3 Traffic Analysis Periods and Years The traffic analysis was conducted for the periods and conditions listed below. The traffic volumes used in the analysis are based on traffic data from the peak summer and winter seasons. In addition, traffic volumes from the Vail TMP were used for the Frontage Road. Periods • Weekday AM Peak Hour • Weekday PM Peak Hour Conditions • Year 2015 — West End (During Construction) • Year 2016 — West End (Construction Completed) • Year 2017 — East End (During Construction) • Year 2018 — East End (Construction Completed) • Year 2035 — Build -out (20 -year horizon) Definitions: West End improvements include approximately 40,000 SF of medical space on and around the existing West Wing of the VVMC. East End improvements include approximately 25,000 SF of net new medical space and an expanded parking structure at the east end of the Campus. 1.4 Background Traffic Assumptions Related to Adjacent Development The future traffic volumes used in this study assume the following: • VVMC build out • Evergreen Site redevelopment, per previous traffic study for this site • No changes to the Town of Vail municipal site 1.5 Existing and Proposed Project Uses Table 1 shows the existing and proposed Project uses for each condition. Table 2 shows the number of employee and guest/patron parking spaces for each condition. (--,TumKe]/ Page 2 Cons utting, L L C VVMC Master Plan TIS Table 1- Existing and Proposed Project Uses Condition Year Gross Bldg Full-time Employees Patient Exam Rooms Condition Year Area (SF) (FTE) Beds Frontage Road Existing 2014 202,000 569 58 155 West End 2015 202,000 569 58 160 (During Const) West End 2016 242,000 590 58 190 (Const Completed) 107 116 245 46 291 East End 2017 242,000 590 58 190 (During Const 66 195 96 291 204 East End 2018 268,000 610 58 197 (Const Completed) Build -out Prior to 300,0001 700 58 2601 245 2035 291 254 153 407 Const Com leted Overall Increase 49% 23% 0% 68% (Existing to Build -out) 2017 32' 153' 185' Notes: SF — square footage 1. The SF and exam rooms shown for the Build -out Condition are speculative in nature. Estimates are provided for long-range traffic planning purposes only Table 2 - Existing and Proposed Parking Spaces Note: the number of parking spaces were estimated based on schematic designs for the Master Plan effort; the final parking numbers are subject to change as more detailed design work is completed. # Parking Spaces Accessed via Total Condition Year # Parking Spaces West Meadow Drive Frontage Road Emp P / G Total Emp P / G I Total Emp I P / G Total Existing 2014 9 107 116 245 46 291 254 153 407 West End 2015 9 57 66 195 96 291 204 153 357 (During Const West End 2016 9 107 116 245 46 291 254 153 407 Const Com leted East End 2017 32' 153' 185' 02 0 0 32 153 185 (During Const) 2018 53 0 5 404 210 614 409 210 619 (CoEsat Compnedted) Build -out Prior to 5 3 0 5 435 260 695 440 260 700 2035 Overall Increase 73% 70% 72% (Existing to Build -out Notes: Emp — Employee, P / G — Patron / Guest 1. Includes 69 parking spaces (46 = P / G, 23 = Emp) at the US Bank Building that will be accessed from West Meadow Drive instead of the Frontage Road. 2. During the East End Construction, the VVMC will "replace" 245 parking spaces by leasing parking spaces at nearby parking structures, and/or increasing transit and shuttle use by employees. 3. These 5 parking spaces are for service vehicles Turn�{eY Page 3 Com nsumng, LLC VVMC Master Plan TIS It Not To Scale Proposed Intersection #1 [assumed a roundabout] (General location base on FHU study area) a: Existing 1-70 South South WMC Frontage Rd Roundabout If Access at Main Vail [Int #2] Interchange WN Ml 7 w Im At Vail Rd II Existing WMC Main Access (to be relocated to Int #2) W Meadow Dr �' Vail Road and Meadow Dr tint #31 Vail Valley Medical Center (WMC) Master Plan Figure Vicinity Map 1 w �LIr17a{{�Y Page 4 consuivng, LLC VVMC Master Plan TIS 1 2 Not To Scale Exact location and �+}► geometry of the T Proposed Intersection not know at this point; ~ yellow shape represents the area studied by FHU TOV West Access Evergreen Main Vail Lodge TOV Main Interchange Access Access 2 I -7p $outh F rootage Rd vvMc 3 ►ti,yead - ow ; T E Meadow Drive M 3 Ped /Transit Only �1 Vail Valley Medical Center (WMC) Master Plan Figure Existing Lane Geometry and Traffic Control 2 �I.11'17�{�Y Page 5 Com nsul nr , LLC VVMC Master Plan TIS 1.6 Summary of Traffic Analysis Results The following sections summarize the traffic analysis results at the three Study Area intersections. 1.6.1 Intersection #1 on Frontage Road - Assumed Roundabout The TOV has taken the lead on the preliminary design of the Proposed Roundabout on the Frontage Road. The participants in this process include all adjacent property owners because the roundabout would require additional right of way from these properties. VVMC, TOV, and the Evergreen Lodge have been meeting for a couple months to evaluate various roundabout location and configuration options. The TOV has retained Felsburg Holt and Ullevig (FHU) to provide technical support to the effort, and they produced a memorandum to the TOV on 8/1/14. The FHU memo summarized the results of the alternatives analysis for the roundabout, which was based on build out conditions of all three properties in the year 2035. The most recent team meeting was held on 8/5/14 where the participants agreed that the roundabout would be likely be located near the shared property line between the VVMC and Evergreen properties. FHU is currently looking at several different access configurations for the roundabout at this location. This VVMC TIS could not analyze the proposed roundabout because the preferred configuration is not known yet. Therefore, this TIS refers to and relies upon the FHU memo for the roundabout operational analysis in the build out condition. The FHU memo indicates that the proposed roundabout would operate at LOS B or better, even when using conservative background traffic and site trip generation estimates. It is anticipated that the preferred roundabout location and configuration will be identified sometime during the VVMC Master Plan approval process, so this TIS will be updated accordingly. VVMC has identified the Frontage Road improvements that would be necessary if VVMC were to redevelop "First and Alone". The "First and Alone" evaluation was done to find a workable VVMC access solution that could occur within the existing right of way. The ultimate roundabout configuration would require additional highway right of way for implementation. In addition, CDOT understands that over -designed roundabouts can create operational issues, which is another reason that VVMC evaluated the "First and Alone" access options that do not include a roundabout. The Proposed Roundabout on the Frontage Road was analyzed for the completion of of the VVMC Master Plan, which is anticipated to be year 2018. Table 3 shows the level of service (LOS), delay, and queuing results of the roundabout analysis based on the HCM 2010 Roundabout Methodology. Turn�{eY Page 6 Com nsultinr ,_L L C VVMC Master Plan TIS Table 3 — Int #1 - Assumed Roundabout Analysis Results [Year 2018] Roundabout AM Peak Hour PM Peak Hour LOS — Delay 95th % Queue LOS — Delay 95th % Queue Approach LOS — Delay95th T sec ft sec ft (ft) (sec) (ft) West Leg A-5 20 A-9 70 (Frontage Road) C — 16 30 C — 19 50 East Leg A-6 50 A-6 50 (Frontage Road) Northbound Right -turn A-4 55 South Leg A-6 20 A-9 20 (Evergreen Lodge Access) Westbound North Leg A-6 20 A-6 20 TOV Service Access A-5 95 B — 13 120 Access Overall Roundabout A — 6 50 (max) A — 7 70 (max) (all vehicles) Table 3 shows that the Proposed Roundabout will operate at LOS A with minimal queuing in year 2018, the anticipated opening year of the WMC Master Plan. Refer to the FHU memo in the Appendix for the year 2035 Build -out analysis results. 1.6.2 VVMC Access / TOV Access on Frontage Road [Intersection #2] The year 2018 East End (Construction Completed) analysis showed that the existing roadway configuration at the VVMC Access will probably create grid -lock on the Frontage Road and Main Vail interchange. If the proposed roundabout is not constructed prior to year 2018, the "First and Alone" alternative should be constructed prior to (or coincide with) the completion of the VVMC Master Plan construction in year 2018. Table 4 shows that the "First and Alone" alternative will provide acceptable traffic operations at the VVMC Access and TOV Access thru the year 2035. In addition, an eastbound right -turn deceleration lane should be constructed at the VVMC Access on the Frontage Road. Table 4 — VVMC Access: "First and Alone" Alternative [Year 2035] VVMC Access is RIRO. TOV Access is % (Left -turn IN arohibited) Turn�{eY Page 7 Com nsuivng, LLC AM Peak Hour PM Peak Hour Direction Movement LOS — Delay 95th % Queue LOS — Delay95th T % Queue (sec) (ft) (sec) (ft) Southbound Shared Left- C — 16 30 C — 19 50 (TOVAccess) and Right -Turn Northbound Right -turn A-4 55 A — 10 105 (VVMC Access) Westbound (Evergreen Lodge U-turn A-5 95 B — 13 120 Access Turn�{eY Page 7 Com nsuivng, LLC VVMC Master Plan TIS Table 5 shows that the RIRO configuration at the VVMC and TOV Accesses on the Frontage Road will operate at LOS A in the Year 2035 Build -out Condition. Table 5 - VVMC/TOV Access on Frontage Road Analysis Results [Year 2035] VVMC and TO Accesses are RIRO (in coniunction with the Proaosed Roundabout) 1.6.3 Vail Road and Meadow Drive [Intersection #3] The existing main access to the VVMC is on West Meadow Drive. In order to get to the VVMC main access, drivers pass thru the Vail Road and Meadow Drive intersection, which is a small four-way stop intersection with a high number of pedestrians and local buses. The VVMC Master Plan proposes to relocate the main access to the Frontage Road, but the new main access on the Frontage Road will not be open until year 2018. In addition, when the East End is being constructed in year 2017, it will be necessary to access the 69 parking spaces at the US Bank Building via West Meadow Drive. This means that the VVMC traffic on West Meadow Drive will increase over the existing condition when the East End is under construction. The existing roadway configuration was analyzed for the year 2017 East End (During Construction) scenario. Table 6 shows what can be expected at the this intersection when the 69 parking spaces at the US Bank Building are access via West Meadow Drive during the construction of the East End parking structure. Table 6 - Vail Road and Meadow Drive Analysis Results [Year 2017] AM Peak Hour AM Peak Hour PM Peak Hour Direction Movement LOS — Delay 95th % Queue LOS — Delay 95th % Queue ft sec (sec) (ft) (sec) (ft) Northbound Right -turn A-3 45 A-8 95 (VVMC Access) (West Meadow Drive) Southbound Right -turn A-4 35 A-5 50 (TOV Access) Northbound A-8 1.6.3 Vail Road and Meadow Drive [Intersection #3] The existing main access to the VVMC is on West Meadow Drive. In order to get to the VVMC main access, drivers pass thru the Vail Road and Meadow Drive intersection, which is a small four-way stop intersection with a high number of pedestrians and local buses. The VVMC Master Plan proposes to relocate the main access to the Frontage Road, but the new main access on the Frontage Road will not be open until year 2018. In addition, when the East End is being constructed in year 2017, it will be necessary to access the 69 parking spaces at the US Bank Building via West Meadow Drive. This means that the VVMC traffic on West Meadow Drive will increase over the existing condition when the East End is under construction. The existing roadway configuration was analyzed for the year 2017 East End (During Construction) scenario. Table 6 shows what can be expected at the this intersection when the 69 parking spaces at the US Bank Building are access via West Meadow Drive during the construction of the East End parking structure. Table 6 - Vail Road and Meadow Drive Analysis Results [Year 2017] T�L11'17�{�Y Page 8 Com nsultinr ,—L L C AM Peak Hour PM Peak Hour Approach LOS — Delay 95th % Queue LOS — Delay 95th % Queue sec ft sec ft Eastbound A-7 50 B — 10 95 (West Meadow Drive) Westbound A — 10 55 A-9 65 (East Meadow Drive) Northbound A-8 55 B — 12 90 (Vail Road) Southbound A — 10 115 B — 11 100 (Vail Road) Overall Intersection A-9 115 (max) B — 11 100 (max) (all vehicles) T�L11'17�{�Y Page 8 Com nsultinr ,—L L C VVMC Master Plan TIS Table 6 shows that there will not be a noticeable change in the LOS, delay, or queuing at the Vail Road and Meadow Drive intersection during the construction of the East End when the 69 parking spaces at the US Bank Building will be accessed via West Meadow Drive. The 69 parking spaces at the US Bank Building represents a 60% increase in VVMC parking spaces accessed via West Meadow Drive (116 existing vs 185 during East End Construction). However, the traffic data obtained in February 2014 showed that the peak hour trips to/from the US Bank Building were 36 vph (AM) and 43 (PM). Based on the existing peak hour traffic volumes at the Vail Road and Meadow Drive intersection (AM = 316 vph, PM = 518 vph), the increase in VVMC trips on West Meadow Drive to/from the US Bank Building during the East End Constructions is only 11% (AM) and 8% (PM). VVMC Trips on West Meadow Drive after the VVMC Master Plan is Completed After the VVMC Master Plan is completed in year 2018, the VVMC traffic volume on West Meadow Drive will go from about 1,000-1,400 vehicles per day (1,000 = summer season, 1,400 = winter season) to 58 vehicles per day (service and delivery vehicles only). The 58 vehicles per day on West Meadow Drive is 29 services and delivery vehicles that make 29 trips IN and 29 trips OUT for a total of 58 daily trips. The existing peak hour VVMC traffic at the Vail Road and Meadow Drive intersection represents 21% (AM) and 29% (PM). After completion of the VVMC Master Plan in year 2018, the peak hour traffic volume at this intersection will decrease by those same percentages. 1.7 Conclusions and Recommendations The following conclusions and recommendations are based on the Project trip generation and traffic analysis. 1.7.1 Proposed Roundabout on Frontage Road [Intersection #1] The TOV has taken the lead on the preliminary design of the Proposed Roundabout on the Frontage Road. The participants in this process include all adjacent property owners because the roundabout would require additional right of way from these properties. VVMC, TOV, and the Evergreen Lodge have been meeting for a couple months to evaluate various roundabout location and configuration options. The TOV has retained Felsburg Holt and Ullevig (FHU) to provide technical support to the effort, and they produced a memorandum to the TOV on 8/1/14. The FHU memo summarized the results of the alternatives analysis for the roundabout, which was based on build out conditions on all three properties in the year 2035. The most recent team meeting was held on 8/5/14 where the participants agreed that the roundabout would be likely be located near the shared property line between the VVMC and Evergreen properties. FHU is currently looking at several different access configurations for the roundabout at this location. This VVMC TIS could not analyze the proposed roundabout because the preferred configuration is not known yet. Therefore, this TIS refers to and relies upon the FHU memo for the roundabout operational analysis in the build out condition. The FHU memo indicates that the Turn�{eY Page 9 O-fcow nsultin , LLC VVMC Master Plan TIS proposed roundabout would operate at LOS B or better, even when using conservative background traffic and site trip generation estimates. It is anticipated that the preferred roundabout location and configuration will be identified sometime during the VVMC Master Plan approval process, so this TIS will be updated accordingly. VVMC has identified the Frontage Road improvements that would be necessary if VVMC were to redevelop "First and Alone". The "First and Alone" evaluation was done to find a workable VVMC access solution that could occur within the existing right of way. The ultimate roundabout configuration would require additional highway right of way for implementation. In addition, CDOT understands that over -designed roundabouts can create operational issues, which is another reason that VVMC evaluated the "First and Alone" access options that do not include a roundabout. 1.7.2 VVMC Access on Frontage Road [Intersection #2] The year 2018 East End (Construction Completed) analysis showed that the existing roadway configuration at the VVMC Access will probably create grid -lock on the Frontage Road and Main Vail interchange. If the proposed roundabout is not constructed prior to year 2018, the "First and Alone" alternative should be constructed prior to (or coincide with) the completion of the VVMC Master Plan construction in year 2018. The "First and Alone" alternative will provide acceptable traffic operations at the VVMC Access (RIRO) and TOV Access (3/4 movement) thru the year 2035. In addition, an eastbound right -turn deceleration lane should be constructed at the VVMC Access on the Frontage Road. 1.7.3 Vail Road and Meadow Drive [Intersection #3] The VVMC trips at this intersection will increase during the East End construction due to the 69 parking spaces at the US Bank Building being accesses via West Meadow Drive. However, the increase in traffic at this intersection will only be 11% (AM) and 8% (PM), and there will not be a noticeable change in the LOS, delay, or queuing at this intersection. No changes are recommended at this intersection. Turn�{eY Page 10 O_fcow nsultin , LLC TumKey (D_� MEMORANDUM 2533 West Pinyon Ave Grand Junction, CO 81505 970-985-4001 TO: Dan Feeney, PE, Vail Valley Medical Center (VVMC) FROM: Skip Hudson, PE DATE: October 10, 2014 RE: Delivery / Service Vehicles on West Meadow Drive — Version #3 This memo was previously submitted to the Town of Vail (TOV) on September 161h and 301H The previous versions relied upon general Delivery / Service Vehicle data provided by the VVMC Facilities Group. This version is based on actual Delivery / Service Vehicle count data collected September 29 thru October 3. This version also includes actual traffic count data on West Meadow Drive instead of an estimation based on the ITE Trip Generation Manual. This memo addresses the VVMC Delivery / Service vehicle traffic on West Meadow Drive. Tables 1 and 2 show the existing VVMC Delivery / Service vehicles. The information in Tables 1 and 2 is based on a 5 -day traffic count conducted Monday, September 29 thru Friday, October 3, 2014. A VVMC staff person observed and recorded details (arrival & departure time, vendor name, vehicle size,) for each Delivery / Service vehicle at the loading dock for a 12 -hour period (6 am to 6 pm) each of the five days. The Attachments contain more detailed calculation tables and the raw traffic count data. VVMC anticipates that these numbers will not change significantly after the Master Plan construction is completed. Even though the VVMC will be larger in size, employee more people, and serve more patrons and guests, it is anticipated that the same number of Delivery / Service vehicles will visit VVMC on a daily basis — they will just deliver or pick-up more material each trip. Table 1 — VVMC Delivery / Service Vehicles [DAILY] Based on traffic counts conducted Sentember 29 thru October 3. 2014 Page 1 of 3 # of Delivery / Service Vehicles # of Delivery / Service Vehicle Trips Vehicle - ,- ., on West Meadow Drive Size�" Average Highest Day Average Highest Day (Monday -Friday) (Monday) (Monday -Friday) (Monday) Passenger 11 13 22 26 Vehicle SU -30 10 14 20 28 (or smaller) WB -40 2 1 4 2 Total 23 28 46 56 Page 1 of 3 Table 2 — VVMC Delivery / Service Vehicles [PEAK HOUR] Based on traffic counts conducted September 29 thru October 3. 2014 Notes: 1. The AM and PM peak hours are based on the peak hours at the Vail Road and West Meadow Drive intersection; the highest hour for Delivery / Service vehicles to/from the VVMC ("VVMC Peak Hour") generally occurs from 10 am to 11 am. During the week-long traffic count, the arrival and departure time for each Delivery / Service vehicle was noted. Based on the arrival and departure data, the average time a Delivery/ Service vehicle was parked in the loading dock area was 21 minutes. The following was also noted from the arrival and departure data: When there were Delivery /Service Vehicles in the loadina dock area: • 66% of the time there was only 1 Delivery / Service Vehicle in the loading dock area • 25% of the time there were 2 Delivery / Service Vehicles in the loading dock area • 7% of the time there were 3 Delivery / Service Vehicles in the loading dock area • 98% of the time there were 3 or less Delivery / Service Vehicles in the loading dock area • There were only four instances in the five-day period where there were more than three Delivery / Service Vehicles in the loading dock area at the same time; each instance lasted 10 minutes or less. Page 2 of 3 # of Delivery / Service Vehicle Tri Qs on West Meadow Drive z=111mommmlis AM Peak Hour VVMC Peak Hour' PM Peak Hour' (Adjacent Roadways) (10:00 — 11:00 am) (Adjacent Roadways) (7:30 — 8:30 am) (4:00 — 5:00 pm) Trips IN 4 8 3 Trips OUT 4 7 4 Total 8 15 7 Notes: 1. The AM and PM peak hours are based on the peak hours at the Vail Road and West Meadow Drive intersection; the highest hour for Delivery / Service vehicles to/from the VVMC ("VVMC Peak Hour") generally occurs from 10 am to 11 am. During the week-long traffic count, the arrival and departure time for each Delivery / Service vehicle was noted. Based on the arrival and departure data, the average time a Delivery/ Service vehicle was parked in the loading dock area was 21 minutes. The following was also noted from the arrival and departure data: When there were Delivery /Service Vehicles in the loadina dock area: • 66% of the time there was only 1 Delivery / Service Vehicle in the loading dock area • 25% of the time there were 2 Delivery / Service Vehicles in the loading dock area • 7% of the time there were 3 Delivery / Service Vehicles in the loading dock area • 98% of the time there were 3 or less Delivery / Service Vehicles in the loading dock area • There were only four instances in the five-day period where there were more than three Delivery / Service Vehicles in the loading dock area at the same time; each instance lasted 10 minutes or less. Page 2 of 3 Table 3 compares the background (non-VVMC) traffic on West Meadow Drive to the VVMC Delivery / Service vehicles that will be on West Meadow Drive after the VVMC Master Plan construction is completed. The VVMC main entrance will be relocated to the 170 South Frontage Road so the only VVMC traffic on West Meadow Drive will be Delivery / Service vehicles. The peak hour traffic volumes in Table 3 are based on intersection turning movement counts conducted in February 2014 during the peak winter season. It was not feasible to conduct a daily tube count on West Meadow Drive in February due to winter conditions. The daily traffic volumes shown in Table 3 are based on tube counts conducted in October 2014. Tube counters were placed on West Meadow Drive just west of Vail Road. In addition, tube counters were placed at the VVMC main entrance and service entrance. The VVMC traffic volumes were subtracted from the West Meadow Drive tube count to determine the non-VVMC background traffic on West Meadow Drive. The Attachments contain the daily traffic volume data collected on West Meadow Drive on Thursday, October 3, 2014. Table 3 — Compare VVMC Traffic Volumes on West Meadow Drive After VVMC Master Plan Construction Completed Notes: 1. Bus numbers estimated based on frequency/headway information provided by Vail Transit. 2. Based on Monday, which has the highest number of Daily Deliveries 3. No traffic volume growth was assumed for the background traffic volume on West Meadow Drive because the area is built -out. 4. Represents the existing and future volume of VVMC Delivery / Service vehicles Page 3 of 3 Peak Hour Traffic Volume (vehicles per hour) Daily Traffic Volume Traffic Volume Source [Based on traffic count data collected on (vehicles per day) Tuesday, February 4, 2014— Peak Winter Season] [Based on traffic count AM Peak Hour PM Peak Hour data collected on Thursday, October 3, 2014] (7:30 am — 8:30 am) (4:00 pm — 5:00 pm) Passenger 33 81 394 Vehicles Existing Background Buses 14' 20' 180' Traffic s Total 47 101 574 VVMC Traffic4 8 7 562 (Delivery/ Service Vehicles only) Future Total 55 108 630 (Background + VVMC) Future VVMC Traffic 5% 7% 9% as % of Total Notes: 1. Bus numbers estimated based on frequency/headway information provided by Vail Transit. 2. Based on Monday, which has the highest number of Daily Deliveries 3. No traffic volume growth was assumed for the background traffic volume on West Meadow Drive because the area is built -out. 4. Represents the existing and future volume of VVMC Delivery / Service vehicles Page 3 of 3 Attachments o a a FON 0 D a 3 u a O 6'O=~ ON V NO j Z uJmuJ uJv M N (D In > Z E c E � o m wcor coo r M 00 F N N O V o 'm — v o o O `m a Ns mON r2 M a m > a lH(l IleA 10 sdnoS � N IIeOay Q- t saldelS N M 0) _ luowneg _ N /uiea uosuigoy ra > adolS walsaM F uoy0nilsuoo SSH eAsuo0 uapslaH N j9AulS VIVS oedsnV SSeIO PIPOM 4091IIV lsi4 jaded wals@M aloo / isdad 3oV 6uillu4 puowei4 luiod ysajd laayS aouele9 941 „aweN ON., N N anyuidlV N 0ej1u0 N lsuoO ueplasPH le0iuey0aW fly � mN SwV leaMaO 14619Jd JanaJlay Sdn « m IWO ueseleW OOSIV X3 pad VNM VM 6uipu@A euidlV uo6e/yA AauoH IleA < N Noei1 uo saldelS Apaey awed N N jaunoo OWM N m m N N eouepunS adeospue� euilsud N plod MopeaW eualleE:) e4A9TJ N SHd C6 m m m m gill mill gill mill 0111 mill gill mill 0111 mill gill mill liilllllllll�l�llll BOOM 1111 0000 loss BOOM loss Hamm loss HOME loss BOOM loss lillllllllll,l�llll 111111111111,11111 „�s�a��ttn■�■m■ �1191ijllillIl■1■IIIA vlllll�llill■1■IIIA vllllillAlll■1■IIIA �111�� Traffic Count ("Trips") Data Collected on West Meadow Drive - Thursday, October 2, 2014 West Meadow Drive. SUMMARY of Traffic Count Data Date/Time West Meadow Drive Main Entrance Service Entrance WB IN EB OUT Total is IN - OUT Total IN OUT i Total Location Trips Trips Total IN OUT W Meadow Dr (ALL) 900 772 1,672 Main Entrance 540 446 986 10/03/2014 00:00 - 00:14 3 4 7 4 2 6 0 0 0 Service Entrance 0 56 56 10/03/2014 00:15 - 00:29 3 7 10 3 1 4 0 0 0 DeliveryVehicles 28 28 56 10/03/201400:30-00:44 1 5 6 3 0 3 0 0 0 VVMC Total 568 530 1,098 10/03/2014 00:45 - 00:59 2 4 6 1 1 2 0 2 2 10/03/2014 01:00 - 01:14 3 2 5 1 1 2 0 0 0 W Meadow Dr No VVMC 332 242 574 10/03/2014 01:15 - 01:29 1 1 2 0 0 0 0 0 0 10/03/2014 01:30 - 01:44 1 1 2 1 0 1 0 0 0 10/03/2014 0145 - 01:59 1 1 2 0 1 1 0 0 0 10/03/2014 02:00 - 02:14 0 1 1 1 0 1 0 0 0 10/03/2014 02:15 - 02:29 0 3 3 3 0 3 0 0 0 10/03/2014 02:30 - 02:44 0 0 0 0 0 0 0 0 0 10/03/2014 02:45 - 02:59 0 0 0 0 0 0 0 0 0 10/03/2014 03:00 - 03:14 0 0 0 0 0 0 0 0 0 10/03/2014 03:15 - 03:29 0 0 0 0 0 0 0 0 0 10/03/2014 03:30 - 03:44 0 0 0 0 0 0 0 0 0 10/03/2014 03:45 - 03:59 0 1 1 0 0 0 0 0 0 10/03/2014 0400-0414 0 0 0 0 0 0 0 0 0 10/03/2014 04:15 - 04:29 1 0 1 0 0 0 0 0 0 10/03/2014 04:30 - 04:44 1 2 3 0 0 0 0 0 0 10/03/2014 04:45 - 04:59 0 0 0 1 1 2 0 0 0 10/03/2014 05:00 - 05:14 1 0 1 0 0 0 0 0 0 10/03/2014 05:15 - 05:29 1 0 1 2 2 4 0 0 0 10/03/2014 05:30 - 05:44 6 1 7 0 2 2 0 0 0 10/03/2014 05:45 - 05:59 7 3 10 2 7 9 0 0 0 10/03/2014 06:00 - 06:14 0 3 3 3 0 3 0 0 0 10/03/2014 06:15 - 06:29 4 1 5 0 2 2 0 0 0 10/03/2014 06:30 - 06:44 7 3 10 1 4 5 0 0 0 10/03/2014 06:45 - 06:59 8 6 14 2 4 6 0 2 2 10/03/2014 07:00 - 07:14 6 9 15 2 2 4 0 1 1 10/03/2014 07:15 - 07:29 5 8 13 5 3 8 0 1 1 10/03/2014 07:30 - 07:44 15 6 21 3 9 12 0 2 2 10/03/2014 07:45 - 07:59 18 9 27 7 16 23 0 0 0 10/03/2014 08:00 - 08:14 14 8 22 5 11 16 0 3 3 10/03/20140815-0829 20 8 28 9 7 16 0 1 1 10/03/2014 08:30 - 08:44 24 9 33 4 13 17 0 2 2 10/03/2014 08:45 - 08:59 22 13 35 7 12 19 0 0 0 10/03/2014 0900 -0914 29 7 36 10 13 23 0 0 0 10/03/2014 09:15 - 09:29 18 13 31 6 10 16 0 2 2 10/03/2014 09:30 - 09:44 17 13 30 13 11 24 0 0 0 10/03/2014 09:45 - 09:59 17 14 31 14 13 27 0 2 2 10/02/2014 10:00 - 10:14 19 17 36 10 8 18 0 0 0 10/02/2014 10:15 - 10:29 17 8 25 5 8 13 0 0 0 10/02/2014 1030 - 1044 13 18 31 12 7 19 0 0 0 10/02/2014 10:45 - 10:59 19 20 39 11 11 22 0 0 0 10/02/2014 11:00 - 11:14 22 13 35 10 10 20 0 1 1 10/02/2014 11:15 - 11:29 14 10 24 9 5 14 0 1 1 10/02/2014 11:30 - 11:44 21 10 31 11 10 21 0 0 0 10/02/2014 1145 - 11:59 8 13 21 11 2 13 0 1 1 10/02/2014 12:00 - 12:14 14 17 31 15 9 24 0 0 0 10/02/2014 12:15 - 12:29 14 15 29 13 4 17 0 1 1 10/02/2014 1230 - 1244 18 12 30 13 8 21 0 0 0 10/02/2014 12:45 - 12:59 21 11 32 12 11 23 0 0 0 10/02/2014 13:00 - 13:14 14 11 25 7 7 14 0 0 0 10/02/2014 13:15 - 13:29 18 18 36 9 9 18 0 1 1 10/02/2014 13:30 - 13:44 15 14 29 10 8 18 0 0 0 10/02/2014 13:45 - 13:59 17 10 27 4 7 11 0 1 1 10/02/2014 14:00 - 14:14 21 11 32 10 9 19 0 0 0 10/02/2014 14:15 - 14:29 21 18 39 18 4 22 0 0 0 10/02/2014 14:30 - 14:44 14 11 25 10 4 14 0 1 1 10/02/2014 14:45 - 14:59 19 13 32 10 6 16 0 1 1 10/02/2014 15:00 - 15:14 18 14 32 7 9 16 0 0 0 10/02/2014 15:15 - 15:29 15 9 24 7 10 17 0 0 0 10/02/2014 15:30 - 15:44 15 17 32 10 7 17 0 1 1 10/02/2014 15:45 - 15:59 11 17 28 12 6 18 0 3 3 10/02/2014 16:00 - 16:14 16 10 26 14 7 21 0 0 0 10/02/2014 16:15 - 16:29 16 12 28 11 7 18 0 1 1 10/02/20141630-1644 10 16 26 8 3 11 0 1 1 10/02/2014 16:45 - 16:59 16 18 34 12 6 18 0 2 2 10/02/2014 17:00 - 17:14 12 17 29 10 7 17 0 3 3 10/02/2014 17:15 - 17:29 14 13 27 8 8 16 0 5 5 10/02/2014 17:30 - 17:44 10 9 19 6 8 14 0 0 0 10/02/2014 17:45 - 17:59 5 13 18 12 2 14 0 1 1 10/02/2014 18:00 - 18:14 17 12 29 9 8 17 0 1 1 10/02/2014 18:15 - 18:29 10 11 21 11 6 17 0 3 3 10/02/2014 18:30 - 18:44 15 11 26 5 8 13 0 2 2 10/02/2014 18:45 - 18:59 12 8 20 5 7 12 0 0 0 10/02/2014 1900 -1914 4 14 18 5 1 6 0 2 2 10/02/2014 19:15 - 19:29 8 6 14 8 3 11 0 0 0 10/02/2014 19:30 - 19:44 6 7 13 4 2 6 0 0 0 10/02/2014 19:45 - 19:59 8 1 9 1 4 5 0 0 0 10/02/2014 20:00 - 20:14 9 8 17 3 5 8 0 0 0 10/02/2014 20:15 - 20:29 7 22 29 18 5 23 0 0 0 10/02/2014 20:30 - 2044 4 9 13 7 1 8 0 0 0 10/02/20142045-2059 6 5 11 1 4 5 0 0 0 10/02/2014 21:00 - 21:14 3 3 6 1 2 3 0 0 0 10/02/2014 21:15 - 21:29 6 2 8 1 3 4 0 0 0 10/02/2014 21:30 - 21:44 8 7 15 2 4 6 0 0 0 10/02/2014 2145 - 21:59 1 5 6 3 1 4 0 1 1 10/02/2014 22:00 - 22:14 4 6 10 2 2 4 0 0 0 10/02/2014 22:15 - 22:29 3 2 5 0 1 1 0 1 1 10/02/2014 22:30 - 22:44 4 5 9 1 0 1 0 1 1 22:59 10/02/2014 22:45 -22 3 10 13 4 2 6 0 0 0 10/02/2014 23:00 - 23:14 1 4 5 3 0 3 0 0 0 10/02/2014 23:15 - 23 291 4 1 48 1 2 3 0 2 2 10/02/2014 23:30 - 23:44 2 4 6 2 0 1 2 0 0 0 10/02/2014 23:45 - 23:59 2 1 5 1 7 M 3 1 0 1 3 0 0 0 U N N 4-- > O N = U (II � O Q co > �O E M CO N ^O, Q WQ N 06 O > N O � � U 0 0 N C N 0) 70 70 0 OU O U N N 070 7 LL O CD N O U 0 O N � N � O Q� Cn u> > cBgO � > U O Q N rw c a r -i N rn lqr V] rl l0 r1 f- Do M 4 V-1 e -I C4 H entD r-4 e�-I epi H O O CL cu w N N a y a GoGoo N m d6 g. 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N m LPI rl N ri e} M ri n r. 00 00 00 m m ri r-; r•i r1i H N N M M M v to O O 0 0 Q 0 0 H r-1 ri ri ri ri r-1 r-1 ri ri r-1 L a 41 U 6.% U uu U 4J u U U ri u u ri 4J ri U U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O L 0 W N _0 W U_ N > O U N O Q O E O Q Q L 06 O c6' � N L L � o U 0 U 0(l) O (\A 70 70 C 0 0) 0 0 OU O U � N O7 -0 7 N Li 2! U L O N O U L c � N � � Q � V J iI� O � � Q N L 0 N _0 N U N N ,-- > O N E U O O Q O (.0 O E m O QQ L 06 O N L L L 0 � � U 0 70 70 C7 N 0) 70 5 o ° O U � N O 7 7 N LL L O U N O U L C E N C/) Q \ C/) U) 70>� O > C) Q N c m Y H O O s a fL CJ a a 7 Y a u -u a CA S s .., m s C) "' u z a WH Q V 00 i cu co W u > Z O > G M L Ln 0 O C/ "' u > � � a Z fO Q } E � u° J W � Y Ln O O O O O O O O O O O O O O O O O O O r1 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O C C C O 0 a a O O O O O O O O O O O O O O O O 0 E L M (G n W D ed r m ri L a1 I` u O A � L 0 N _0 N U N N ,-- > O N E U O O Q O (.0 O E m O QQ L 06 O N L L L 0 � � U 0 70 70 C7 N 0) 70 5 o ° O U � N O 7 7 N LL L O U N O U L C E N C/) Q \ C/) U) 70>� O > C) Q N Vail Valley Medical Center Vail, Colorado Preliminary Heliport Feasibility & Design Study Report Date of Issue: October 21, 2014 Amendment Date: January, 15 2015 PREPARED BY: Q,,1 E,L-IEXCERTS INTERNATI/NAL LLC, — yeferanOwned Formerly Raymond A. Syms & Associates and Operated Aeronautical Consulting Services 28 Baruch Drive, Long Branch, New Jersey 07740 Phone (732) 870-8883 ■ Fax (732) 870-8885 Web: www.heliexr)ertsinternational.com ■ Email: ray _heliexp.com RECORD OF AMENDMENTS No. Date of Issue Date Entered Entered By Items 1 01/15/2015 01/15/2015 Rex Alexander Exhibits: G, J & K HeliExperts International LLC 02014 All Rights Reserved Page i WMC Heliport Feasibility & Design Study Report O,EEWL XPERTS INTERNATIONAL LLC. veteran awned Formody Raymond A. Syms & Associates and Operated RECORD OF AMENDMENTS No. Date of Issue Date Entered Entered By Items 1 01/15/2015 01/15/2015 Rex Alexander Exhibits: G, J & K HeliExperts International LLC 02014 All Rights Reserved Page i WMC Heliport Feasibility & Design Study Report TABLE OF CONTENTS Section Topic LEW XPERTS INTERNATIONAL LLC. veteran awned Formody Raymond A. Syms & Associates and Operated TABLE OF CONTENTS Section Topic Page 1 Purpose of Report 2 2 Background 2 3 Heliport Site Selection And Description 2 4 Study Determinations 4 4.A Inventory Of Current Aviation Facilities In The Vicinity 5 4.13 Aeronautical Regulatory Considerations 5 4.13.1 Federal Regulations 5 4.13.2 State Regulations 6 413.3 Local Regulations 6 4.0 Preliminary Site Selection Criteria & Evaluations 6 4.1) Safety 7 4.E Community Considerations 8 41 Current Airspace Utilization & Interface Issues 9 4.G Climatical Considerations 9 4.1-1 Environmental Concerns 9 4.1-1.1 Sounds 9 4.1-1.2 Exhaust Emissions, Dust And Lights 11 4.1 Findings 12 4.J Recommendations 12 5 WMC Heliport Site Selection And Review Process 13 Exhibit A Evaluated site locations 15 Exhibit B Touchdown and Liftoff Area (TLOF) Illustration 16 Exhibit C Lighting Illustrations 17 Exhibit D Windsock Illustration 18 Exhibit E Pilot Briefing Sheet Illustration 19 Exhibit F TLOF, FATO & FATO Safety Area Illustration 20 Exhibit G Extended FATO Illustration 21 Exhibit H National Safety Council Letter of Verification 22 Exhibit I FAA Approach/Departure Airspace Illustration 23 Exhibit J Surrounding Heliport Airspace Illustration 24 Exhibit K Overall Approach/Departure Airspace Illustration 25 Glossary 26 References 29 HeliExperts International LLC 02014 All Rights Reserved Page 1 WMC Heliport Feasibility & Design Study Report LBLAXPERTS INTERNATIONAL LLC. J veteran awned Formody Raymond A. Syms & Associates and Operated PURPOSE OF REPORT The purpose of this report is to provide preliminary information on the feasibility of constructing a heliport on the VVMC campus. This report addresses the need for a heliport at VVMC, site selection and general description of the proposed heliport, safety and community considerations, aeronautical regulatory considerations, and subsequent steps in the review and construction of a heliport. This report is to be used by the Vail Planning and Environmental Commission and the Vail Town Council in the review of VVMC's Master Plan proposal to develop a heliport on the hospital campus. This report concludes at this initial master plan level review, that the proposed heliport location can meet and exceed all current safety guidelines and licensing criteria of the FAA, NFPA and the aviation and air medical industries. Upon approval of the VVMC Master Plan and as a part of the Town's Conditional Use Permit review process additional site specific design and operational information on the heliport will be provided. In addition, the FAA and NFPA will be involved in the review of the helipad prior to its construction. BACKGROUND The integration of a well-designed and properly sited heliport on a hospital's campus has been proven to dramatically and positively impact short and long term patient outcomes as well as overall community safety. By reducing travel distances, lifesaving minutes can be better allocated to the delivery of definitive care rather than patient transport. This minimization of distance also cuts down on ambulance traffic and transfers which in -turn reduces the risk exposure to patients, medical teams and the community. By collocating a heliport directly on the hospital's campus VVMC can eliminate the need for an additional ambulance transfer and decrease the strain placed on limited and valuable local emergency response assets and personnel. HELIPORT SITE SELECTION AND DESCRIPTION Vail Valley Medical Center currently utilizes a ground based heliport located adjacent to the hospital campus to the north of the hospital on the opposite side of South Frontage Road for the transfer of patients from their facility. While this configuration is adequate it is a less than ideal situation in regards to providing optimum rapid transport to time critical patients. In conjunction with potential delays in transport the current operation exposes patients to potential risks during transfers between ambulances and helicopters as well as extremes in local environmental conditions. HeliExperts International LLC 02014 All Rights Reserved Page 2 VVMC Heliport Feasibility & Design Study Report A� F Z7 H ErAXPERTS INTERNATIONAL LLC. veteran Own" Formerly Raymond A. Syms & Associates and Operated Both on-site and off-site locations were initially considered, but in adhering to the primary objective and criteria, that being to have a better heliport than currently exists (i.e. one on campus), off-site locations were not pursued. In assessing all identified potential onsite heliport locations (See Exhibit A) the onsite hospital heliport location identified was chosen due to its inherent superiority based on the criteria used in the evaluation process. The identified rooftop location provides the overall maximum benefit in the areas of: • Safety • Reduced patient transfer requirements • Reduced patient transport distance and time • Enhanced patient care • FAA and NFPA standards • Aircraft performance • Local EMS and First Responder asset allocation • Limited community impact This conclusion is based on both current as well as previous work conducted by our team members dating back to 1995 to include a site selection feasibility analysis which was performed for VVMC in 2011. Keeping the need for the heliport to have good patient stretcher and gurney access to and from the Emergency Room in mind, the concept for using a rooftop heliport with good vertical access to the hospital is very important. Proper application of Federal Aviation Administration (FAA), National Fire Protection Association (NFPA) standards and good design practices however dictate the heliport itself needs to be at an elevation allowing for proper airflow under the heliport itself. The proposed heliport design meets or exceeds all of those exacting criteria. The proposed helicopter Touchdown and Liftoff (TLOF) landing site will be a concrete and steel 60' X 60' heliport (See Exhibit B), elevated approximately 75' above the VVMC parking structure and mounted on extended columns above the medical office building on the main campus. The inclusion of the 75' elevation has been incorporated to maximize aeronautical safety and meet safety criteria, address the effects of contemplated future construction in the vicinity based on current zoning criteria, and enhance overall operational and patient safety. The addition of a gurney ramp from the heliport to the extended elevator shaft will be the main structures located on site. The elevator structure will need to be raised to an elevation that will allow for an appropriate gurney ramp from the heliport to the elevator to meet appropriate life safety and building codes. In addition, the access and equipment needed to meet FAA, NFPA and the Town of Vail codes will be part of the construction. HeliExperts International LLC 02014 All Rights Reserved Page 3 VVMC Heliport Feasibility & Design Study Report A� F Z7 LBLAXPERTS INTERNATIONAL LLC. - - veleranOwn" Formerly Raymond A. Syms & Associates and Operated The heliport is designed to be a state-of-the-art facility utilizing the latest design criteria and techniques that are fully compliant with all applicable aeronautical and safety regulations. The heliport would safely accommodate the primary air medical helicopters operated by AirLife Denver and Flight For Life Colorado as well as any of the other air medical helicopters in operation within the region. The pad will use the latest technology in LED lighting, specifically designed to meet the safety and lighting needs of the helicopter flight crews (See Exhibit C). The wind direction will be indicated by a lighted windsock that can be seen by the pilots both from the air and the heliport (See Exhibit D). The lights will not illuminate or cast beams to any off campus properties. Helicopter flight operations into and out of the heliport will be in full compliance with all FAA regulations. The heliport design will meet all fire safety and life safety criteria required by the National Fire Protection Association (NFPA) regulations. Industry recognized helicopter safety procedures and best practices will be incorporated to the fullest extent possible. A site specific operations manual will be produced that will cover specific procedures for operations at the heliport. This will include procedures for trained security personnel and hospital staff which will assure the site is properly maintained and the area is clear of all persons during flight operations. The heliport location, design and operations plan has been modeled for making the heliport available at all times for medical emergency transport utilization. This heliport will be identified to the appropriate agencies as well as having comprehensive pilot briefing information provided for their use (See Exhibit E for an example). Such documentation will provide all the information a professional pilot would need to locate and safely operate an air medical helicopter at the proposed facility. STUDY DETERMINATIONS A. Inventory Of Current Aviation Facilities In The Vicinity B. Aeronautical Regulatory Considerations C. Preliminary Site Selection Evaluation D. Safety E. Community Considerations F. Current Airspace Utilization & Interface Issues G. Climatical Considerations H. Environmental Concerns I. Findings J. Recommendation HeliExperts International LLC 02014 All Rights Reserved Page 4 WMC Heliport Feasibility & Design Study Report A. INVENTORY OF CURRENT AVIATION FACILITIES IN THE VICINITY The closest public use aviation facilities to the VVMC property are as follows: Name Direction Hc-- kEILAXPERTS INTERNATIONAL LLC. veteran averred Formerly —ym—d A. Syms & Associates and Operated A. INVENTORY OF CURRENT AVIATION FACILITIES IN THE VICINITY The closest public use aviation facilities to the VVMC property are as follows: Name Direction Direct Distance (SM) Driving Distance (SM) Est. Driving Time Round Trip ( 55 mph Avg.) Eagle Co. Regional Airport (KEGE) West 28 35 1.3 hours Lake Co. Airport (KLXV) South 29 40-46 1.5 - 1.7 hours Mc Elroy Airfield (20V) North 1 28 1 68 1 2.5 hours *All distance measurements obtained using Google Earth Pro The current heliport used for the VVMC patient transports is approximately 275' away from the proposed rooftop heliport. With proper coordination and procedures either of the two heliports can easily interface the use of the common airspace. There are no issues of conflict or safety with the airport traffic of any of the above identified facilities given that standard aviation operational procedures and communication are adhered to as is dictated by Federal Aviation Regulations. This is one of the issues the FAA will include in their evaluations, which is required under Title 14 of the Code of Federal Regulations (C.F.R.) Part 157. B. AERONAUTICAL REGULATORY CONSIDERATIONS 1) Federal Regulations The Federal Aviation Administration Guidelines, predominately Advisory Circular (AC) 150/5390-2C, Heliport Design, provides guidance regarding the installation of heliports such as that proposed by the Hospital. The heliport VVMC has considered is not covered directly by the Federal Aviation Administration Regulations, which pertain predominantly to those installations designed for public -use, or publicly funded heliports. While those guidelines are not mandated by the FAA for installations other than those established as a public facility or those facilities receiving federal grant monies through the Airport Improvement Program (AIP), of which this site will neither be public nor receive any AIP funding, the design of the facilities for the proposed heliport will however be taking the fullest advantage of the latest and most up-to-date safety and efficiency aspects provided for under the current FAA recommendations. HeliExperts International LLC 02014 All Rights Reserved Page 5 VVMC Heliport Feasibility & Design Study Report Hc-- kEILAXPERTS INTERNATIONAL LLC. ,. veteran Own" Formerly —ym—d A. Syms & Associates and Operated The National Fire Protection Association (NFPA) now requires all new heliports to meet the FAA design standards in those jurisdictions that use NFPA standards for their codes. For all new and substantially modified heliports, the FAA guidelines are very detailed regarding the pad area in addition to the clear area which a site must possess to be considered adequate for the operation of a helicopter. Preliminary investigation of the proposed site reveals the proposed heliport location would have the ability to meet these parameters. Prior to any construction of a new heliport, the Vail Valley Medical Center will be required to submit notice of its proposed helipad to the FAA pursuant to Title 14 C.F.R. Part 157. Upon notification by the hospital of their desire to establish a heliport, the FAA will then initiate a study of the airspace in the vicinity of the proposed site. The FAA will ascertain whether the proposed helipad, at the site suggested, would have any detrimental effect upon the safe and efficient use of airspace. 2) State Regulations The State of Colorado does not currently regulate the establishment of a heliport of the type VVMC is now considering but rather relies entirely on the oversight and guidelines established by the FAA. 3) Local Regulations The Town of Vail has local land -use jurisdiction over the application and requires the obtaining of a conditional use permit for the proposed use. The National Fire Protection Association (NFPA) 2011 edition of NFPA 418 "Heliport Standards" now requires a heliport to meet all the relevant portions of the FAA Heliport Design Advisory Circular for new and modified heliports. The local Fire Marshall and code officials will use that as their guide on the physical plant and operational issues dealing with any heliport application. C. PRELIMINARY SITE SELECTION CRITERIA & EVALUATIONS Sound aviation criteria as spelled out by the Federal Aviation Regulations and the FAA heliport advisory circular in conjunction with community compatibility criteria demand inclusion of community-based issues at the very inception of any potential site inventory. By utilizing this as a starting point it allows for the optimization in the areas of safety, patient care, aircraft performance, compatibility, asset longevity, and community integration. Through using the experience of literally decades of helicopter operations and by applying lessons learned a method of integrating HeliExperts International LLC 02014 All Rights Reserved Page 6 WMC Heliport Feasibility & Design Study Report A� F Z7 HErAXPERTS INTERNATIONAL LLC. ..— veteran Own" Formerly Raymond A. Syms & Associates and Operated community -sensitive criteria while interfacing aeronautical requirements with real-life site considerations has emerged. Heliports, unlike airports, need very little ground space. This reduced need for a large area of operation improves safety while at the same time reducing the large "sound footprints" associated with many airports. This then supplements the integration of heliports into urban and suburban settings. The Hospital campus is situated in such a manner that it allows, under normal atmospheric conditions, the helicopters to limit flying over the majority of the Vail residences on the way to or from the heliport. Given the needed helicopter performance, pilots will be requested to follow the roadways and interstates at the maximum practical altitudes to the extent consistent with safety and patient welfare. D. SAFETY The proposed location possesses all of the components which meet or exceed the recognized safety standards of the FAA, as well as the aviation and air medical industries in general. This includes the complete compliance with FAA advisory circular AC 150/5390-2C and NFPA 418 as well as Federal, state and local building codes and standards. The Touchdown and Liftoff Area (TLOF) will be expanded to meet the current advisory circular criteria for elevated heliports where the Final Approach and Takeoff (FATO) area is non -load-bearing. (See Exhibit F) Based on guidance provided in the FAA advisory circular for site elevations above 1,000 feet MSL, the Final Approach and Takeoff Area (FATO) length will be increased accordingly. (See Exhibit G) Using NTSB (National Transportation Safety Board) and FAA real-life historical heliport safety data on over 40 years of records for private use hospital heliports of the type considered here; those facilities have maintained a PERFECT safety record as it relates to physical risk to any members of the general public or anyone in the surrounding community. The National Safety Council, an independent third party safety education and research organization, was used to verify this statistic (See Exhibit H). The fact is that the installation of a hospital use heliport in a community has a documented historically perfect public safety record with respect to injury of any kind to any member of the host community. No other transportation mode can make this admirable claim. HeliExperts International LLC 02014 All Rights Reserved Page 7 WMC Heliport Feasibility & Design Study Report LBLAXPERTS INTERNATIONAL LLC. J veteran awned Formody Raymond A. Syms & Associates and Operated E. COMMUNITY CONSIDERATIONS A detailed inventory of the surrounding land uses and the overall nature of the Vail Valley area has been compiled by our team members over several site visit spanning a number of years, the first of which being conducted in 1995 with a follow- on inventory in 2011 and again in 2014. This is very important for the proper helicopter access to the proposed heliport. The FAA sets very exacting criteria for heliport approach and departure paths for their issuance of a positive airspace (See Exhibit 1). Besides lateral clear areas which must be kept clear of obstacles, they also define approach angle minimums for safety along with considerations for land uses under the flight paths. The modern helicopters that will be operated at this location have excellent performance capabilities as well as a very high reliability record. These performance capabilities allow for the helicopter to climb and descend in a manner that keeps the distances from other land uses and residential properties at a maximum. Based on data compiled by Vail Valley Medical Center in a five year retrospective review from January, 2009 to December, 2013 regarding patient modes of transport, e.g. ambulance vs. helicopter, the average number of helicopter transports performed in any given year are expected to be approximately 73. This number equates to the hospital conducting approximately one air medical helicopter transport every five days. The Vail Valley Medical Center does not envision this utilization frequency to change significantly. Provided the heliport is constructed at the appropriate height above ground level, in this case approximately 75 feet, the selected site provides an excellent area for the establishment of a properly designed hospital heliport and the subsequent approach/departure paths to include an extended FATO as recommended by the FAA for elevations above 1,000' MSL (See Exhibit J). The designated primary approach and departure paths are to the west and east over the interstate (See Exhibit K). Those paths have been thoroughly vetted by HEI and Cayce Batterson, FAA Designated Pilot Examiner and Local air medical helicopter Pilot, and will also be fully reviewed by the FAA. All of the appropriate factors influencing the effects the proposed heliport may have on the surrounding community were carefully considered. The facility's site selection, design, and operational policies will have no measurable adverse impact upon the community at large. The potential effects upon the residential, office, and educational areas in the surrounding location will be minimized by the utilization of the proposed flight track which is designed to overfly commercial property and roadways. In addition, the pilots will use the helicopter manufacturers sound abatement procedures for the minimizing of the helicopter sounds. HeliExperts International LLC 02014 All Rights Reserved Page 8 WMC Heliport Feasibility & Design Study Report F. CURRENT AIRSPACE UTILIZATION & INTERFACE ISSUES The proposed heliport is located well outside of any airport traffic areas of any of the regional airfields currently in operation today. There are no evident issues of conflict or safety with the airport traffic in the vicinity which should also be confirmed by the FAA. Provided the limited difference in distance (approximately 275 feet) between the current site and the newly proposed hospital campus site, there will realistically be no fundamental difference in airspace utilization and considerations. G. CLIMATICAL CONSIDERATIONS Of primary importance in selecting an appropriate site for an aeronautical facility are the prevailing winds, cloud cover and horizontal visibility. The prevailing winds greatly influence the approach and departure routes to and from any facility. The general orientation of the touchdown area is, to some degree, also related to the prevailing wind direction. Cloud cover and visibility can, of course, affect flight operations significantly. The location and design of the heliport takes advantage of these Climatical considerations to the extent possible and no problems are perceived in this area. If weather conditions are such as to pose a safety, performance or comfort issue, flight operations will be suspended until which time conditions have improved to safely conduct operations. H. ENVIRONMENTAL CONCERNS 1) Sounds We understand that citizens may be concerned about the level of sound associated with the operation of a private use medical heliport. There are two distinct issues involved, one being the sounds of the aircraft approaching and departing the site and the sounds produced while the aircraft is on the roof at the facility. Heliports generate essentially no noise in and of themselves; therefore the operation of the aircraft is the primary factor. Only when the aircraft is actually operating is there any sound at all. At the proposed facility, this will only occur intermittently at approximately once every 5 days based on the past five years of data, and on those occasions only for a matter of a few minutes. Noise will be experienced as a helicopter approaches the site, lands and shuts down as well as during startup and its subsequent departure. This is quite unlike other transportation modes such as streets, HeliExperts International LLC 02014 All Rights Reserved Page 9 WMC Heliport Feasibility & Design Study Report Hc-- kEILAXPERTS INTERNATIONAL LLC. veteran averred Formerly —ym—d A. Syms & Associates and Operated F. CURRENT AIRSPACE UTILIZATION & INTERFACE ISSUES The proposed heliport is located well outside of any airport traffic areas of any of the regional airfields currently in operation today. There are no evident issues of conflict or safety with the airport traffic in the vicinity which should also be confirmed by the FAA. Provided the limited difference in distance (approximately 275 feet) between the current site and the newly proposed hospital campus site, there will realistically be no fundamental difference in airspace utilization and considerations. G. CLIMATICAL CONSIDERATIONS Of primary importance in selecting an appropriate site for an aeronautical facility are the prevailing winds, cloud cover and horizontal visibility. The prevailing winds greatly influence the approach and departure routes to and from any facility. The general orientation of the touchdown area is, to some degree, also related to the prevailing wind direction. Cloud cover and visibility can, of course, affect flight operations significantly. The location and design of the heliport takes advantage of these Climatical considerations to the extent possible and no problems are perceived in this area. If weather conditions are such as to pose a safety, performance or comfort issue, flight operations will be suspended until which time conditions have improved to safely conduct operations. H. ENVIRONMENTAL CONCERNS 1) Sounds We understand that citizens may be concerned about the level of sound associated with the operation of a private use medical heliport. There are two distinct issues involved, one being the sounds of the aircraft approaching and departing the site and the sounds produced while the aircraft is on the roof at the facility. Heliports generate essentially no noise in and of themselves; therefore the operation of the aircraft is the primary factor. Only when the aircraft is actually operating is there any sound at all. At the proposed facility, this will only occur intermittently at approximately once every 5 days based on the past five years of data, and on those occasions only for a matter of a few minutes. Noise will be experienced as a helicopter approaches the site, lands and shuts down as well as during startup and its subsequent departure. This is quite unlike other transportation modes such as streets, HeliExperts International LLC 02014 All Rights Reserved Page 9 WMC Heliport Feasibility & Design Study Report A� F Z7 H ErAXPERTS INTERNATIONAL LLC. veteran Own" Formerly Raymond A. Syms & Associates and Operated highways, interstate road systems, commuter and freight railroads and certain major waterways, where the sound production is almost constant. Given the location of the heliport the sound of takeoffs and landings will be briefly blended with that of the surrounding roads. The sound level of the helicopter that would utilize the proposed facility is far below that of many accepted noise producers in our environment. Lawnmowers, leaf blowers, chain saws, tractors, irrigation pumps, vacuum cleaners, hair dryers, motor cycles, buses, trucks, cars, all regularly produce noise levels higher than that which the average person would perceive when they hear an air medical helicopter. The relative distance, nature and intensity of the noise generated, height above the ground, type and vintage of the aircraft, sound attenuation factors of the terrain between the source and the receptor are all factors in the way sound is perceived. Older, heavier military helicopters are very different from the modern, light, efficient and much quieter civilian helicopters utilized by the vast majority of air medical helicopter providers of today. The Vail Valley Medical Center Heliport is designed primarily for the AirLife Denver and Flight For Life Colorado air medical transport program aircraft as well as the other air medical helicopters in the region of the same size and class which make up the regions Helicopter EMS transport system. The helicopters using the Vail Valley Medical Center Heliport will also use highly defined routes which are professionally designed to have the helicopter sounds blend into the existing roadway sound environment. It must be kept in mind that the proposed helicopter activity develops an extremely transitory sound during flight. The entire sound event lasts only for approximately 45-60 seconds either on landing or takeoff. At any one point along the flight route, providing the observer is close enough to hear or notice it, the helicopter will typically only be heard for 20 seconds or less. This compares very favorably with sounds already found in most neighborhood environments. The preliminary flight paths take fullest advantage of the open area over the frontage road and Interstate highway to the north running east and west to minimize the potential effects on any other land uses. All heliport flight paths can voluntarily be restricted to the ones provided when consistent with safety and conditions. There are few active recreational or transportation activities in the modern world that are completely silent. Historically, the vast majority of heliports do not have any detrimental quality of life issues with the neighboring land -uses. HeliExperts International LLC 02014 All Rights Reserved Page 10 WMC Heliport Feasibility & Design Study Report A� F LBLAXPERTS INTERNATIONAL LLC. veteranOwn" Formerly RaymondA. Syms & Associates and Operated 2) Exhaust Emissions, Dust and Lights Today's modern aircraft, such as the helicopters which would operate at the proposed facility, are powered by engines which produce very few pollutants. Much of this is due to the engine's high combustion temperatures and its ability to burn fuel very efficiently. Due to the low amount of emissions from helicopter turboshaft engines, the most widely used engines are exempt from Engine Emission Certification requirements of the Federal Aviation Administration (FAA) and International Civil Aviation Authorities (ICAO) specified in the Federal Aviation Regulations (FARS) and ICAO Annex 16 Volume II. In layman's terms, the exhaust of the helicopter is essentially invisible and due to the temperature difference with the surrounding air it will rise and dissipate very rapidly. Another major factor is the natural dispersal of helicopter exhaust both by the helicopter's relative distance from members of the general public and effect the rotor system has on the exhaust. While there is minimal odor associated with the exhaust, it is detectable only while the helicopter is on the heliport and then only within very few feet of the helicopter. Under all proposed conditions, no member of the surrounding community would be aware of any odors or effects from the exhaust emissions during normal operations of the proposed heliport. The heliport being elevated above the ground is also a major factor for dispersal. The approach/departure paths for the helicopter at an average climb/approach speed of 60 knots (70 mph) has the helicopter spending less than 45 seconds in the climb out or approach phase. An Ambulance would need about two minutes for travel by roads for the same approximate distance providing there are no stops for traffic or traffic signals. The helicopter does not discharge or leak any oil or fuel during the normal course of operation. The likelihood of a fuel spill is very remote. All of the fuel discharges on records of the FAA and NFPA have been associated only with fueling or maintenance operations, which will not occur at this location. There are no lights associated with the heliport that will cast a beam, or light path, off the site in the surrounding neighborhood. The windsock lights, obstruction lights and lights around the heliport are designed to be glare -free and will not produce any "beams" of light for illumination off the heliport. HeliExperts International LLC 02014 All Rights Reserved Page 11 WMC Heliport Feasibility & Design Study Report LBLAXPERTS INTERNATIONAL LLC. J veteran awned Formody Raymond A. Syms & Associates and Operated I. FINDINGS The heliport that the applicant proposes easily meets and exceeds all of the current safety guidelines and licensing criteria of the FAA, NFPA and the aviation and air medical industries. The heliport will be available at all times, both day and night, for critical patient transport needs providing numerous benefits to the Hospital's patients as well as the general community population. The helicopters that are proposed to land at the heliport will not pose any safety hazard to the community. The evidence for this projection is found in over 50 years of heliport operational statistics and perfect safety record as it relates to such hospital heliports and the host community which has been verified by the National Safety Council. Sound levels, due to the heliport design being elevated above the ground, along with operational policies associated with the heliport all comply with all codes and good practice. It should be noted that the air medical helicopters that will use this heliport are quieter than many of the larger military style helicopters that currently fly through the area. J. RECOMMENDATIONS Hospital heliports afford access to helicopter air medical transport systems which positively impact countless lives every year. This has been proven to dramatically impact patient outcomes both in the short term as well as the long term and overall community safety. From a community prospective the actual time a helicopter will be physically approaching or departing the heliport totals only a few minutes per use. If these few minutes of time are reduced further to reflect when the air medical helicopter could be heard or seen at any one point along the route of flight, the time percentage would drop to only 10% to 30% of those few minutes. Historically, air medical heliports make good neighbors and can be of benefit to the surrounding community, especially here where helicopter services could be utilized to fill not only the obvious patient transport needs of air medical helicopters but to also be available for compassionate or emergency use requests by the community. In conclusion, the proposal to allow the applicant to establish this heliport should be favorably considered. There are essentially no negative criteria in any of the HeliExperts International LLC 02014 All Rights Reserved Page 12 WMC Heliport Feasibility & Design Study Report Hc-- kEILAXPERTS INTERNATIONAL LLC, Veterar7 awrreu Formerly —ym—d A. Syms & Associates and Operated operational or physical aspects of the proposal, and there are clearly a myriad of benefits to the community as a whole. VVMC HELIPORT SITE SELECTION AND REVIEW PROCESS • Define selection criteria and develop short-list of potential heliport locations. • Confirm the structural assumptions and relationship to building utilities; validate airspace clearances and aircraft performance capabilities. • Select preferred heliport location. • Propose heliport location as part of VVMC Master Plan, complete Town review process. Including approach to sound/safety issues and specific design considerations with city officials and adjacent properties. • Produce conceptual design in respect to FAA, NFPA and building codes — Verify all obstacles including future buildings on and off campus. • Informational meeting or Pilot Briefing Package to all users. • Make applications to FAA (FAA application can be made any time after the conceptual design is complete) and to the Town of Vail (Conditional Use Permit application). • Obtain CUP approval from Town (to be conditional on FAA approval) • Obtain building permit approvals from Town of Vail for construction. • Construct heliport • Progress and initial training at 85% completion of construction • Finish heliport, final inspections, FAA and Code signoff's • Commission pad, conduct final training & issue FAA and Pilot Briefing information. HeliExperts International LLC 02014 All Rights Reserved Page 13 VVMC Heliport Feasibility & Design Study Report Ate* f,i .. i -Al ErLIE}[PERTS INTERNATIONAL LLC. J -t7-- VeteranOwf;" Formvriy Raymondk Syms & Associates arrd Operated Respectfully submitted, Raymond A. Syms Managing Member HeliExperts International LLC Rex J. Alexander Senior Consultant HeliExperts International LLC HeliExperts International LLC ©2014 All Rights Reserved Page 14 VVMC Heliport Feasibility & Design Study Report M, (2) 0) co 0- N L O N� Q L.L y-+ N� L.L Q A 0 O U� J � J ++ co O y M Co N C LL r y-+ C p Q L C Q W V a> > 2> M. 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J_t7-- VeteranOwf;" Formoriy Raymondk Syms & Associates arrd Operated EXHIBIT H ATTN: Raymond Syms HeliExperts International LLC 28 Baruch Drive Long Branch, NJ 07740 October 20, 2014 Dear Mr. Syms: The mission of the National Safety Council is to make our world safer by pre. cnting injuries and deaths at work, in homes and communities, and on the roads through leadur-shill. i esrarch, education and advocacy. To support this mission, the Library of Phe tistionA S, fo� Council gathers, catalogs and disseminates safety statistics, research and other inibnrtation from a wide range of reputable sources. As you requested, we searched our holdings for documents detailing any injuries of persons from the general public at or in the vicinity of hospital heliports. The search located a number of documents addressing incidents resulting in injuries and fatalities to flight crew members and passengers. However, v,,e found no accounts of hospital heliport -related injuries to members of the general public, w hethcr from direct contact with the helicopter itself or as the result of being distracted by the helicopter while driving. I hope this information is helpful. Please let me know if we can be of any further assistance. Alaina Kolosh National Safety Council Manager, Library & Information Services making our world safer 1521 SPRING LAKE DRIVE • ITASCA, IL 00143-320, • 16301 285-1121 P • (6.30) 265-1315 F • n3� erg HeliExperts International LLC ©2014 All Rights Reserved Page 22 VVMC Heliport Feasibility & Design Study Report n L LL Ln H < r �7 } LLh.'..'.'.'. F (A LLI W � 7 � CL CO u] D � t � U 2 N CLCL = co N L T U N a) M LO O CD Lo U 0 Q r Q •� U— E E U— Q M N a) cm co a_ x W N N 0) co 0- o O N� Q L.L y-+ N� L.L Q A 0 O U� J J ++ co O y M Co N C LL r y-+ C p Q L C Q W V a> > 2> 77"f �#1►;� w �r' 41 1 H A� F LBLAXPERTS INTERNATIONAL LLC. veteranOwn" Formerly RaymondA. Syms & Associates and Operated GLOSSARY OF TERMS Approach/Departure The flight track helicopters follow when landing at or departing Path from a heliport. An approach/departure surface is centered on each approach/departure path. The approach/departure path starts at the edge of the FATO and slopes upward at 8:1 (8 units horizontal in 1 unit vertical) for a distance of 4,000 feet (1,219 m) where the width is 500 feet (152 m) at a height of 500 feet (152 m) above the heliport elevation. (D) (Formerly Overall The overall length of the helicopter, which is the dimension Length or "OL") from the tip of the main or forward rotor to the tip of the tail rotor, fin, or other rear -most point of the helicopter. This value is with the rotors at their maximum extension. See Figure B-1. If only the value of the rotor diameter (RD) is known, estimate the value for D using the relationship D = 1.2 RD (or conversely, RD = 0.83 D). Design Helicopter A single or composite helicopter that reflects the maximum weight, maximum contact load/minimum contact area, overall length (D), rotor diameter (RD), tail rotor arc radius, undercarriage dimensions, and pilot's eye height of all helicopters expected to operate at the heliport. Design Loads Design and construct the TLOF and any load-bearing surfaces to support the loads imposed by the design helicopter and any ground support vehicles and equipment. Dynamic Load For design purposes, assume the dynamic load at 150 percent of the maximum takeoff weight of the design helicopter applied through the main undercarriage on a wheel -equipped helicopter or aft contact areas of skid -equipped helicopter. Elevated Heliport A heliport located on a rooftop or other elevated structure where the TLOF is at least 30 inches (76 cm) above the surrounding surface (a ground level heliport with the TLOF on a mound is not an elevated heliport). Emergency A clear area at ground level or on the roof of a building Helicopter Landing capable of accommodating helicopters engaged in firefighting Facility (EHLF) and/or emergency evacuation operations. An EHLF meets the definition of a heliport in this AC and under Title 14 CFR Part 157. HeliExperts International LLC 02014 All Rights Reserved Page 26 WMC Heliport Feasibility & Design Study Report LBLAXPERTS INTERNATIONAL LLC. J veteran awned Formody Raymond A. Syms & Associates and Operated GLOSSARY OF TERMS Final Approach and A defined area over which the pilot completes the final phase Takeoff Area (FATO) of the approach to a hover or a landing and from which the pilot initiates takeoff. The FATO elevation is the lowest elevation of the edge of the TLOF. FATO Safety Area A defined area on a heliport surrounding the FATO intended to reduce the risk of damage to helicopters accidentally diverging from the FATO. Hazard to Air Any object having a substantial adverse effect upon the safe Navigation and efficient use of the navigable airspace by aircraft, upon the operation of air navigation facilities, or upon existing or planned airport/heliport capacity as determined by the FAA. Heliport The area of land, water, or a structure used or intended to be used for the landing and takeoff of helicopters, together with appurtenant buildings and facilities. Hospital Heliports A heliport limited to serving helicopters engaged in air ambulance, or other hospital related functions. A designated helicopter landing area located at a hospital or medical facility is a heliport and not a medical emergency site. Medical Emergency An unprepared site at or near the scene of an accident or Site similar medical emergency on which a helicopter may land to pick up a patient in order to provide emergency medical transport. A medical emergency site is not a heliport as defined by the FAA AC. Medical Emergency sites constitute a higher risk exposure than a standard heliport. Prevailing Winds Well-designed approach/departure paths permit pilots to avoid downwind conditions and minimize crosswind operations. Align the preferred flight approach/departure path, to the extent feasible, with the predominant wind direction. Obstructions In determining approach/departure paths, take into account the obstructions in the vicinity of the heliport and, in particular, those likely to be a hazard to air navigation. (RD) Rotor Diameter The length of the main rotor, from tip to tip. HeliExperts International LLC 02014 All Rights Reserved Page 27 WMC Heliport Feasibility & Design Study Report A� F LBLAXPERTS INTERNATIONAL LLC. veteranOwn" Formerly RaymondA. Syms & Associates and Operated GLOSSARY OF TERMS Static Load For design purposes, the design static load is equal to the helicopter's maximum takeoff weight applied through the total contact area of the wheels or skids. Touchdown and A load-bearing, generally paved area, normally centered in the Liftoff Area (TLOF). FATO, on which the helicopter lands and/or takes off. Transitional Surfaces Transitional Surfaces start from the edges of the FATO parallel to the flight path center line, and from the outer edges of the 8:1 approach/departure surface, and extend outwards at a slope of 2:1 (2 units horizontal in 1 unit vertical) for a distance of 250 feet (76 m) from the centerline. The transitional surface does not apply to the FATO edge opposite the approach/departure surface. HeliExperts International LLC 02014 All Rights Reserved Page 28 WMC Heliport Feasibility & Design Study Report REFERENCES 14 CFR Part 77 LBLAXPERTS INTERNATIONAL LLC. veteranOwn" General Operating and Flight Rules. 14 CFR Part 135 Formerly RaymondA. Syms & Associates and Operated REFERENCES 14 CFR Part 77 Safe, Efficient Use and Preservation of the Navigable Airspace. 14 CFR Part 91 General Operating and Flight Rules. 14 CFR Part 135 Operating Requirements: Commuter and on demand operations and rules governing persons on board such aircraft. 14 CFR Part 157 Notice of Construction, Alteration, Activation, and Deactivation of Airports. AIM Aeronautical Information Manual FAA AC 70/7460-1 Obstruction Marking and Lighting FAA AC 150/5220-16 Automated Weather Observing Systems (AWOS) for Non -Federal Applications. FAA AC 150/5190-4 A model Zoning Ordinance to Limit Height of Objects Around Airports FAA AC 150/5390-2C FAA Advisory Circulars on Heliports Design FAA AC 150/5345-12 Specifications for Airport and Heliport Beacons FAA AC 150/5345-27 Specifications for Wind Cone Assemblies FAA AC 150/5345-39 FAA Specification L-853, Runway and Taxiway Retroreflective Markers. FAA AC 150/5345-46 FAA Specification for Runway and Taxiway Light Fixtures. FAA RD 90/8 Analysis of Helicopter Mishaps at Heliports, Airports, and Unimproved Sites FAA RD 90/9 Analysis of Helicopter Accident Risk Exposure Near Heliports, Airports and Unimproved Sites FAA RD 91/1 Composite Profiles of Helicopter Mishaps at Heliports and Airports FAA RD 93/17 Safe Heliports Through Design and Planning FAA FSIMS 8900.1 Vol- 8/Chp-3/Sec-3 FAA Evaluation and Surveillance of Heliports NFPA 10 Standards for Portable Fire Extinguishers NFPA 99 Standards for Health Care Facilities NFPA 418 Standards for Heliports ISO 31000:2009 International Organization for Standards Risk Management Principles and Guidelines OSHA 1910 Subpart -N Materials Handling and Storage OSHA 1910.191 Compressed Gasses OSHA 1910 Subpart -Z Toxic and Hazardous Substances OSHA 1910.1030 Blood Borne Pathogens OSHA 1910.23 Guarding floor and wall openings and holes IS-BAO Standards International Standard for Business Aircraft Operations CAMTS Standards 9trl Edition Commission on Accreditation of Medical Transport Systems NEMSPA Heliport Safety Guide National EMS Pilots Association Air Medical Journal Articles "Delay in ED Arrival Resulting from a Remote Helipad at a Trauma Center"/ By; Brooke Lerner, October -December 2000. "Hospital Helipads and the Emergency Medical Treatment and Active Labor Act" / By Steven S Andrews, MD, May -June 2005. "Should Air Medical Patients Be Transferred on Helipad or Trauma Bay?" David Lehrfeld, MD Robert Gemignani, BS, Adam Shiroff, MD, Sarah Kuhlmann, MD, Pamela Ohman-Strickland, PhD,2 and Mark A. Merlin, DO, EMT -P, FACEP3 / July -August 2013 HeliExperts International LLC 02014 All Rights Reserved Page 29 WMC Heliport Feasibility & Design Study Report LBLAXPERTS INTERNATIONAL LLC. veteran awned Formody Raymond A. Syms & Associates and Operated - Nothing Else Follows - HeliExperts International LLC 02014 All Rights Reserved Page 30 WMC Heliport Feasibility & Design Study Report ,-- _-,TumKey 0 ,_.,,J 2533 West Pinyon Ave Consulting, LLC Grand Junction, CO 81505 970-985-4001 MEMORANDUM TO: Tom Kassmel, PE, Town of Vail Engineer FROM: Skip Hudson, PE DATE: January 12, 2015 RE: VVMC Frontage Road Access — Analysis of Interim Frontage Road Conditions Full Movement Accesses Version #2 Since the initial version of this memo, the Town of Vail (TOV) developed a concept drawing that shows the TOV access to the Frontage Road reconfigured such that it lines up with the Vail Valley Medical Center (VVMC) access on the south side of the Frontage Road. The realignment of the TOV access allows for full movement accesses because the inbound left - turns do not conflict with each other. Refer to the Attachments to see the TOV access realignment concept drawing. Traffic Volumes In addition to reconfiguring the TOV access, the TOV also conducted traffic counts on the Frontage Road and at the VVMC, TOV, and Evergreen Lodge accesses on December 26-27, 2014 (December 2014 Traffic Counts). The traffic counts were compared to the previous traffic counts and the following conclusions were drawn: • Frontage Road: The December 2014 Traffic Counts on the Frontage road were 32% to 42% lower than the year 2006 traffic volumes from the Vail Transportation Master Plan (TMP) forecasted to year 2014 (refer to Table 12 in the VVMC TIS, which is included in the Attachments). Therefore, the December 2014 Traffic Counts on the Frontage Road were used in the revised traffic analysis. • VVMC Traffic: The December 2014 Traffic Counts at the VVMC accesses were 2% to 14% lower than the traffic counts conducted on Tuesday, February 4, 2014 (February 2014 Traffic Counts). The lower counts in December 2014 reflect that the VVMC clinics are closed on holidays and weekends and that weekdays are higher for the VVMC. Therefore, the February 2014 Traffic Counts at the VVMC accesses were used in the revised traffic analysis. Traffic Analysis Table 1 shows the results of the revised traffic analysis for year 2018 (Opening Year) conditions. The Attachments contain the Synchro and SimTraffic Analysis output. Page 1 of 4 TABLE 1 — Traffic Analysis Results: Interim Conditions at VVMC & TOV Accesses (2018) Page 2 of 4 Traf Vol Scenario #1 Traf Vol Scenario #2 Movement (December 2014 Holiday Counts (February 2014 Winter Weekday Traffic forecasted to Year 2018) Counts forecasted to Year 2018) Delay (sec) — LOS — 95th Queue (ft) AM Peak Hour Left -turn 4 sec — A — 20 -ft 3 sec — A — 20 -ft (into TOV) Eastbound Thru Free-flow Free-flow Right -turn Free-flow Free-flow into VVMC Left -turn 3 sec — A — 65 -ft 3 sec — A — 60 -ft (into VVMC) Westbound Thru Free-flow Free-flow Right -turn Free-flow Free-flow (into TOV) Left -turn 17 sec — C — 25 -ft 10 sec — B — 25 -ft out of VVMC Northbound Right -turn 3 sec — A — 50 -ft 3 sec — A — 50 -ft out of VVMC Shared Left - Southbound And Right -turn 15 sec — C — 20 -ft 14 sec — B — 20 -ft (out of TOV) PM Peak Hour Left -turn 5 sec — A — 20 -ft 3 sec — A — 20 -ft (into TOV) Eastbound Thru Free-flow Free-flow Right -turn Free-flow Free-flow into VVMC Left -turn 8 sec — A — 70 -ft 4 sec — A — 60 -ft (into VVMC) Free-flow Free-flow Westbound Thru (Not blocked by the (Not blocked by the WB LT Queue) WB LT Queue Right -turn Free-flow Free-flow (into TOV) Left -turn 28 sec — C — 25 -ft 12 sec — B — 25 -ft out of VVMC Northbound Right -turn 4 sec — A — 75 -ft 3 sec — A — 70 -ft out of VVMC Shared Left - Southbound And Right -turn 27 sec — C — 30 -ft 14 sec — B — 30 -ft out of TOV Page 2 of 4 Conclusions The following conclusions were drawn from the traffic analysis results: • Based on a 2.34% annual growth rate (AGR) for the Frontage Road traffic, full movement accesses at the VVMC and TOV accesses will provide acceptable traffic operations for holiday weekend and typical weekday peak hours during the peak winter season in year 2018. • Using the same 2.34 AGR for Frontage Road traffic, full movement accesses at the WMC and TOV accesses will provide acceptable traffic operations for holiday weekend and typical weekday peak hours during the peak winter season thru at least year 2025. It is anticipated that sometime between years 2025 and 2030 the full movement accesses will fail (i.e. one or more movements will be LOS F and/or the westbound left -turn queue will extend back into the thru lane). • The left -turn storage lengths shown on the concept drawing: o Eastbound left -turn into the TOV access — the length of this lane could be longer depending on what is needed for the westbound left -turn lane at the main Evergreen Lodge access, but the current length of 100 -ft shown on the concept drawing should be adequate. o Westbound left -turn into the VVMC access — 150 -ft will be adequate in year 2018, but will need to be longer to provide acceptable traffic operations thru year 2025. The taper shown on the concept drawing could be reduced from 125 -ft to 50 -ft, which would allow for a 225 -ft left -turn lane. Page 3 of 4 Attachments • Sketch showing the Full Movement Accesses at TOV and VVMC • Table 12 from the VVMC TIS • Synchro and SimTraffic Analysis Output Page 4 of 4 LU cl m W� a >> 00 Z o co) SO J- J ^- - N 0 O Z N xW / � w /� •� � � � 300 Q �LLI/ Qa / / �-�:: Q m •�- CL U oz Vfl0 WU s5 a rc O 0 rcamo§ o I a I,� 0 U Rn z I I �o dddddgq -0zU a� o �' 7 I I -0 � / 0, — O 0 ■ W ^ a^y� I 0 C J w z ~ po � e I w / � J .. 1010 ^ r Z ,� r % / ar - c w?3zm wU 7B oxrco� a4 - 0 i =e �e o � II w Q W� ear i r oe —9, z f� O w � � — c� Wa > No. N n: VVMC Master Plan TIS 4 Existing and Future Traffic Volumes The following sections describe the existing, future background, and total traffic volumes. The Appendix contains tables that show the traffic volumes at the Study Area intersections. 4.1 Background Traffic Volumes 4.1.1 Frontage Road Traffic Volumes 4.1.1.1 Existing Year 2014 The existing year 2014 Frontage Road traffic volumes are ba; conducted in February 2014. The Frontage Road traffic volu 2014 traffic count were compared to the traffic volumes Transportation Master Plan Update (Vail TMP), 2) the Vail November 2012 by Turn Key Consulting, and 3) the MOB Roundabout Analysis memo prepared in October 2012 by FH traffic volume comparison. December 2014 Holiday Traffic Counts * AM Peak Hour - EB = 272 vph - WB = 408 vph - Total = 680 vph * PM Peak Hour -EB=657 vph - WB = 496 vph - Total = 1,153 Table 12 — Compare Frontage Road Traffic Volumes rM Peak Year 2006 Year 2014 Year 2014 Year 2025 Year 2032 Hour Direction (Vail TMP) (Calculated) (traffic count (Vail TMP) (TOV Info) (Note 1) in Feb 2014) EB 395 475 193 605 AM Not included in WB 585 704 265 880 Vail TMP Total 980 1,178 458 1,485 EB 815 980 359 1,202 1,160 PM WB 600 722 274 992 985 Total 1,415 1,701 633 2,194 2,145 Notes: 1. The year 2014 Frontage Road traffic volumes were calculated using a straight-line growth between the years 2006 and 2025 traffic volumes in the Vail TMP. The annual growth rate (AGR) between years 2006 and 2025 traffic volumes in the Vail TMP was 2.34% per year. Table 12 shows that the year 2014 traffic counts are 62% lower than the year 2014 traffic volumes calculated using the years 2006 and 2035 traffic volumes from the Vail TMP. In addition, the 2014 traffic counts are 54% lower than the year 2006 traffic volumes from the Vail TMP. Because of the significant difference between traffic volume sources, the Frontage Road traffic volumes based on the Vail TMP were used so that this TIS is consistent with the Vail TMP. The traffic volumes in the Vail TMP are based on traffic data "collected over a variety of times including the Christmas holiday, Martin Luther King weekend, Presidents Day weekend, and Spring Break times in 2005 and 2006." (Page 4 of the Vail TMP). Figure 11 shows the adjusted year 2014 traffic volumes. T�I.11'17�{�Y Page 26 Com nsul nr , LLC Intersection Summary Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 42.4% ICU Level of Service A Analysis Period (min) 15 AM Pk Hr - #2 Synchro 8 Report Mark Bunnell, PE, PTOE Page 1 Traffic Volume Scenario #1 VVMC Master Plan TIS Lanes, Volumes, Timings Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1: VVMC Access & 170 South FR --1. .4--- t i Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� + r r Volume (vph) 2 298 21 191 447 39 9 0 53 5 0 3 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 150 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 100 25 25 Satd. Flow (prot) 1770 1843 0 1925 1863 1583 1805 0 1615 0 1715 0 Flt Permitted 0.950 0.950 0.950 0.970 Satd. Flow (perm) 1770 1843 0 1925 1863 1583 1805 0 1615 0 1715 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles (%) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic (%) Lane Group Flow (vph) 2 352 0 255 486 42 12 0 71 0 8 0 Sign Control Free Free Stop Stop Intersection Summary Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 42.4% ICU Level of Service A Analysis Period (min) 15 AM Pk Hr - #2 Synchro 8 Report Mark Bunnell, PE, PTOE Page 1 VVMC Master Plan TIS Traffic Volume Scenario #1 SimTraffic Performance Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del/Veh (s) 3.1 0.3 0.3 3.1 0.6 0.2 0.1 0.1 0.1 0.1 0.9 Total Del/Veh (s) 3.8 0.4 0.3 3.4 0.8 0.2 16.6 2.5 15.2 4.1 1.4 Total Network Performance Denied Del/Veh (s) 0.9 Total DelNeh (s) 1.8 AM Pk Hr - #2 SimTraffic Report Mark Bunnell, PE, PTOE Page 1 VVMC Master Plan TIS Traffic Volume Scenario #1 Queuing and Blocking Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 Intersection: 1: VVMC Access & 170 South FR Movement Directions Served Maximum Queue (ft) Average Queue (ft) 95th Queue (ft) Link Distance (ft) Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) Storage Blk Time (%) Queuing Penalty (veh) Network Summary Network wide Queuing Penalty: 0 EB EB WB NB NB SB L TR L L R LTR 18 8 74 33 49 24 1 0 34 6 25 4 10 5 63 25 48 19 466 452 452 452 100 150 AM Pk Hr - #2 SimTraffic Report Mark Bunnell, PE, PTOE Page 2 VVMC Master Plan TIS ITraffic Volume Scenario #1 Lanes, Volumes, Timings Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1: VVMC Access & 170 South FR --1. .4--- t i Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� Vii + r Vii r Volume (vph) 2 721 39 116 544 5 8 0 148 13 0 5 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 150 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 100 25 25 Satd. Flow (prot) 1770 1848 0 1925 1863 1583 1805 0 1615 0 1731 0 Flt Permitted 0.950 0.950 0.950 0.964 Satd. Flow (perm) 1770 1848 0 1925 1863 1583 1805 0 1615 0 1731 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles (%) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic (%) Lane Group Flow (vph) 2 836 0 155 591 5 11 0 197 0 19 0 Sign Control Free Free Stop Stop Intersection Summary Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 64.4% ICU Level of Service C Analysis Period (min) 15 PM Pk Hr - #2 Synchro 8 Report Mark Bunnell, PE, PTOE Page 1 VVMC Master Plan TIS Traffic Volume Scenario #1 SimTraffic Performance Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del/Veh (s) 2.9 0.7 0.6 3.1 0.5 0.3 0.1 0.2 0.1 0.1 0.8 Total Del/Veh (s) 4.6 1.1 0.7 8.1 0.8 0.2 28.3 4.4 26.8 5.1 2.1 Total Network Performance Denied Del/Veh (s) 0.8 Total DelNeh (s) 2.7 PM Pk Hr - #2 SimTraffic Report Mark Bunnell, PE, PTOE Page 1 VVMC Master Plan TIS ITraffic Volume Scenario #1 Queuing and Blocking Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 Intersection: 1: VVMC Access & 170 South FR Movement Directions Served Maximum Queue (ft) Average Queue (ft) 95th Queue (ft) Link Distance (ft) Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) Storage Blk Time (%) Queuing Penalty (veh) Network Summary Network wide Queuing Penalty: 0 EB EB WB NB NB SB L TR L L R LTR 22 31 86 29 87 36 1 2 37 6 45 10 11 14 68 24 74 29 466 452 452 452 100 150 PM Pk Hr -#2 SimTraffic Report Mark Bunnell, PE, PTOE Page 2 Intersection Summary Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 37.9% ICU Level of Service A Analysis Period (min) 15 AM Pk Hr - #3 Synchro 8 Report Mark Bunnell, PE, PTOE Page 1 Traffic Volume Scenario #2 VVMC Master Plan TIS Lanes, Volumes, Timings Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1: VVMC Access & 170 South FR --1. .4--- t i Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� + r r 41 Volume (vph) 2 212 21 191 291 39 9 0 53 5 0 3 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 150 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 100 25 25 Satd. Flow (prot) 1770 1837 0 1925 1863 1583 1805 0 1615 0 1715 0 Flt Permitted 0.950 0.950 0.950 0.970 Satd. Flow (perm) 1770 1837 0 1925 1863 1583 1805 0 1615 0 1715 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles (%) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic (%) Lane Group Flow (vph) 2 258 0 255 316 42 12 0 71 0 8 0 Sign Control Free Free Stop Stop Intersection Summary Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 37.9% ICU Level of Service A Analysis Period (min) 15 AM Pk Hr - #3 Synchro 8 Report Mark Bunnell, PE, PTOE Page 1 VVMC Master Plan TIS Traffic Volume Scenario #2 SimTraffic Performance Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del/Veh (s) 3.8 0.2 0.3 3.3 0.6 0.2 0.1 0.1 0.1 0.1 1.1 Total Del/Veh (s) 3.3 0.4 0.3 2.9 0.5 0.1 10.4 2.5 14.3 2.9 1.3 Total Network Performance Denied Del/Veh (s) 1.1 Total DelNeh (s) 1.6 AM Pk Hr - #3 SimTraffic Report Mark Bunnell, PE, PTOE Page 1 VVMC Master Plan TIS Traffic Volume Scenario #2 Queuing and Blocking Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 Intersection: 1: VVMC Access & 170 South FR Movement Directions Served Maximum Queue (ft) Average Queue (ft) 95th Queue (ft) Link Distance (ft) Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) Storage Blk Time (%) Queuing Penalty (veh) Network Summary Network wide Queuing Penalty: 0 EB EB WB NB NB SB L TR L L R LTR 22 6 64 29 51 21 1 0 30 6 25 5 10 4 60 23 48 19 466 452 452 452 100 150 AM Pk Hr - #3 SimTraffic Report Mark Bunnell, PE, PTOE Page 2 VVMC Master Plan TIS ITraffic Volume Scenario #2 Lanes, Volumes, Timings Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1: VVMC Access & 170 South FR --1. .4--- t i Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� Vii + r Vii r Volume (vph) 2 394 39 116 301 5 8 0 148 13 0 5 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 150 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 100 25 25 Satd. Flow (prot) 1770 1837 0 1925 1863 1583 1805 0 1615 0 1731 0 Flt Permitted 0.950 0.950 0.950 0.964 Satd. Flow (perm) 1770 1837 0 1925 1863 1583 1805 0 1615 0 1731 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles (%) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic (%) Lane Group Flow (vph) 2 480 0 155 327 5 11 0 197 0 19 0 Sign Control Free Free Stop Stop Intersection Summary Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 47.2% ICU Level of Service A Analysis Period (min) 15 PM Pk Hr - #3 Synchro 8 Report Mark Bunnell, PE, PTOE Page 1 VVMC Master Plan TIS Traffic Volume Scenario #2 SimTraffic Performance Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del/Veh (s) 3.2 0.4 0.3 3.5 0.4 0.2 0.1 0.2 0.1 0.1 0.7 Total Del/Veh (s) 3.1 0.6 0.4 4.0 0.4 0.1 12.0 3.3 14.2 3.2 1.6 Total Network Performance Denied Del/Veh (s) 0.7 Total DelNeh (s) 1.9 PM Pk Hr - #3 SimTraffic Report Mark Bunnell, PE, PTOE Page 1 VVMC Master Plan TIS ITraffic Volume Scenario #2 Queuing and Blocking Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 Intersection: 1: VVMC Access & 170 South FR Movement Directions Served Maximum Queue (ft) Average Queue (ft) 95th Queue (ft) Link Distance (ft) Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) Storage Blk Time (%) Queuing Penalty (veh) Network Summary Network wide Queuing Penalty: 0 EB EB WB NB NB SB L TR L L R LTR 22 9 64 25 83 30 1 1 29 6 43 10 10 7 58 23 70 28 466 452 452 452 100 150 PM Pk Hr -#3 SimTraffic Report Mark Bunnell, PE, PTOE Page 2 VVMC Master Plan TIS ITraffic Volume Scenario #1 Lanes, Volumes, Timings Year 2025 - Full Mvmt Accesses 1: VVMC Access & 170 South FR � � i Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� + r r Volume (vph) 2 351 21 191 526 39 9 0 53 5 0 3 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 225 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 50 25 25 Satd. Flow (prot) 1770 1847 0 1925 1863 1583 1805 0 1615 0 1715 0 Flt Permitted 0.950 0.950 0.950 0.970 Satd. Flow (perm) 1770 1847 0 1925 1863 1583 1805 0 1615 0 1715 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles (%) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic (%) Lane Group Flow (vph) 2 410 0 255 572 42 12 0 71 0 8 0 Sign Control Free Free Stop Stop Intersection Summary Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 45.9% ICU Level of Service A Analysis Period (min) 15 AM Pk Hr - #2 Synchro 8 Report Mark Bunnell, PE, PTOE Page 1 VVMC Master Plan TIS Traffic Volume Scenario #1 SimTraffic Performance Report Year 2025 - Full Mvmt Accesses 1/12/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del/Veh (s) 3.5 0.3 0.3 3.0 0.6 0.3 0.1 0.1 0.1 0.1 0.9 Total Del/Veh (s) 3.9 0.5 0.4 4.0 0.9 0.2 20.7 2.6 19.0 5.4 1.5 Total Network Performance Denied Del/Veh (s) 0.9 Total DelNeh (s) 2.0 AM Pk Hr - #2 SimTraffic Report Mark Bunnell, PE, PTOE Page 1 VVMC Master Plan TIS Traffic Volume Scenario #1 Queuing and Blocking Report Year 2025 - Full Mvmt Accesses 1/12/2015 Intersection: 1: VVMC Access & 170 South FR Movement EB EB WB WB NB NB SB Directions Served L TR L T L R LTR Maximum Queue (ft) 24 7 88 48 36 51 24 Average Queue (ft) 1 0 36 2 6 26 5 95th Queue (ft) 10 5 68 47 26 48 19 Link Distance (ft) 466 465 452 452 452 Upstream Blk Time (%) 0 Queuing Penalty (veh) 0 Storage Bay Dist (ft) 100 150 Storage Blk Time (%) Queuing Penalty (veh) Network Summary Network wide Queuing Penalty: 0 AM Pk Hr - #2 SimTraffic Report Mark Bunnell, PE, PTOE Page 2 VVMC Master Plan TIS ITraffic Volume Scenario #1 Lanes, Volumes, Timings Year 2025 - Full Mvmt Accesses 1: VVMC Access & 170 South FR � � i Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� + r r Volume (vph) 2 847 39 116 639 5 8 0 148 13 0 5 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 225 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 50 25 25 Satd. Flow (prot) 1770 1850 0 1925 1863 1583 1805 0 1615 0 1731 0 Flt Permitted 0.950 0.950 0.950 0.964 Satd. Flow (perm) 1770 1850 0 1925 1863 1583 1805 0 1615 0 1731 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles (%) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic (%) Lane Group Flow (vph) 2 973 0 155 695 5 11 0 197 0 19 0 Sign Control Free Free Stop Stop Intersection Summary Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 71.1% ICU Level of Service C Analysis Period (min) 15 PM Pk Hr - #2 Synchro 8 Report Mark Bunnell, PE, PTOE Page 1 VVMC Master Plan TIS ITraffic Volume Scenario #1 SimTraffic Performance Report Year 2025 - Full Mvmt Accesses 1/12/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del/Veh (s) 3.2 0.9 0.9 3.0 0.6 0.3 0.1 0.2 0.1 0.1 0.8 Total Del/Veh (s) 5.5 1.2 0.9 11.4 1.0 0.2 47.7 5.0 40.2 11.0 2.6 Total Network Performance Denied Del/Veh (s) 0.8 Total DelNeh (s) 3.2 PM Pk Hr - #2 SimTraffic Report Mark Bunnell, PE, PTOE Page 1 VVMC Master Plan TIS ITraffic Volume Scenario #1 Queuing and Blocking Report Year 2025 - Full Mvmt Accesses 1/12/2015 Intersection: 1: VVMC Access & 170 South FR Movement EB EB WB NB NB SB Directions Served L TR L L R LTR Maximum Queue (ft) 22 28 103 38 83 43 Average Queue (ft) 1 2 43 7 46 11 95th Queue (ft) 12 15 81 27 74 32 Link Distance (ft) 466 452 452 452 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 100 225 Storage Blk Time (%) Queuing Penalty (veh) Network Summary Network wide Queuing Penalty: 0 PM Pk Hr -#2 SimTraffic Report Mark Bunnell, PE, PTOE Page 2 RESOLUTION NO. 3 Series of 2015 A RESOLUTION ADOPTING THE VAIL VALLEY MEDICAL CENTER SITE SPECIFIC REDEVEOPMENT MASTER PLAN DATED MACH 17, 2015 AS AN OFFICIAL ELEMENT OF THE VAIL LAND USE PLAN AND AS A VALID PLANNING DOCUMENT TO BE USED TO GUIDE REDEVELOPMENT AND GROWTH IN THE VAIL VALLEY MEDICAL CENTER SITE SPECIFIC REDEVELOPMENT MASTER PLAN STUDY AREA BOUNDARIES, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, Section 3-2-6A, Function, Vail Town Code, provides that the Planning and Environmental Commission shall make and adopt a Master Plan for approval by the Town Council for the physical development of the town; and WHEREAS, the Vail Valley Medical Center Site Specific Redevelopment Master Plan was developed through extensive participation by the public, Planning and Environmental Commission, and Town Council; and WHEREAS, the Vail Valley Medical Center Site Specific Redevelopment Master Plan is a reflection of the goals, desires, and objectives of the citizens of the Town of Vail for the long term planning of the development of the Vail Valley Medical Center campus; and WHEREAS, the Vail Valley Medical Center has developed the Vail Valley Medical Center Site Specific Redevelopment Master Plan in conjunction with the Town of Vail in order to ensure the ability to provide for the long term growth of the healthcare facility; and WHEREAS, the relocation of the emergency helipad to an on-site location has been thoroughly reviewed by qualified experts and has been found to meet or exceed prescribed FAA regulations and meet the long term emergency helipad needs of the community; and WHEREAS, the Vail Valley Medical Center Site Specific Redevelopment Master Plan is consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and advances the development objectives of the town; and WHEREAS, the Vail Valley Medical Center Site Specific Redevelopment Master Plan is compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and WHEREAS, the Vail Valley Medical Center Site Specific Redevelopment Master Plan promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. Resolution No. 3, Series of 2015 WHEREAS, the Town of Vail Planning and Environmental Commission has held a public hearing on the proposed amendment on January 26, 2015, and has forwarded a recommendation of of the amendment to the Town Council; and WHEREAS, the Town Council finds that the Vail Valley Medical Center Site Specific Redevelopment Master Plan is an appropriate long range planning document guiding growth and development within the Vail Valley Medical Center study area as set forth in the document; and NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO: The Vail Valley Medical Center Site Specific Redevelopment Master Plan, dated March 17, 2015, is hereby adopted. The Vail Valley Medical Center Site Specific Redevelopment Master Plan is hereby adopted as an official element of the Vail Land Use Plan and shall be utilized to guide growth and redevelopment activities in the Vail Valley Medical Center study area. INTRODUCED, READ, APPROVED AND ADOPTED this 17th day of March, 2015. Andrew P. Daly, Mayor, Town of Vail ATTEST: Patty McKenny, Town Clerk Resolution No. 3, Series of 2015 RESOLUTION NO. 4 Series of 2015 A RESOLUTION AMENDING A CERTAIN SECTION OF THE VAIL LAND USE PLAN TO ALLOW FOR THE ADDITION OF THE VAIL VALLEY MEDICAL CENTER SITE SEPCIFIC REDEVELOPMENT MASTER PLAN LAND USE CATEGORY, AND AMENDMENTS TO VAIL LAND USE PLAN MAP, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, on November 18, 1986, the Vail Town Council (the "Town Council") adopted the Vail Land Use Plan (the "Master Plan"); and WHEREAS, the Master Plan was initiated by the Town of Vail to direct future land use decisions within the Town of Vail; and WHEREAS, Section 8-3, Vail Land Use Plan, outlines a procedure for amending the Master Plan; and WHEREAS, pursuant to Section 8-3, Vail Land Use Plan, the Community Development Department has proposed an amendment to the Master Plan; and WHEREAS, the Town of Vail Planning and Environmental Commission has held a public hearing on the proposed amendment on January 26, 2015, and has forwarded a recommendation of of the amendment to the Town Council; and WHEREAS, the Vail Valley Medical Center Site Specific Redevelopment Master Plan was adopted by Town Council through the approval of Resolution No. 3, Series of 2015, to regulate and guide redevelopment within the area proposed for amendment; and WHEREAS, the purpose of this amendment is to amend the language and map of the Master Plan to allow for the incorporation of the Vail Valley Medical Center Site Specific Redevelopment Master Plan land use category; and WHEREAS, the Town Council finds that the proposed amendment improves and enhances the effectiveness of the Master Plan and positively affects the goals, objectives, and policies prescribed by the Master Plan. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO: 1. The Town Council of the Town of Vail hereby amends the Vail Land Use Plan as follows: The amendments to the text of the Vail Land Use Plan are indicated in BOLD ITALICS (additions) and 9Tp1KE=T=4RQ G ITALICS (deletions). (in part) Resolution No. 4, Series of 2015 VVMC MP — Vail Valley Medical Center Site Specific Redevelopment Master Plan Included in this category are those properties which are identified as being within the Vail Valley Medical Center Site Specific Redevelopment Master Plan study area boundaries. Properties located within this land use category shall be encouraged to redevelop consistent with the Master Plan in order for the Vail Valley Medical Center to remain a viable and modern facility providing long term quality health care to the community. The range of uses and activities appropriate in the VVMC MP land use category may include healthcare facilities, professional and business offices, emergency services, emergency helipads, parking and loading/delivery facilities/structures, public utilities, accessory eating and drinking uses, and accessory uses commonly associated with healthcare facilities. Exhibit A (attached) depicts the portion of the existing Vail Land Use Plan Map proposed to be amended through this Resolution. The parcels within the white boarded area will be regulated by the Vail Valley Medical Center Land Use Category. INTRODUCED, READ, APPROVED AND ADOPTED this 17th day of March, 2015. Andrew P. Daly, Mayor, Town of Vail ATTEST: Patty McKenny, Town Clerk Resolution No. 4, Series of 2015 I JI, TOV Staff Responses to the VHA recommendations included below are in bold italics VAIL HOMEOWNERS ASSOCIATION, INC. VHA proposal to retain Existing { DOT Emergency Community Heliport (green) minimize over flight of developed/accupied buildings and properties. VHA proposed SFR Roundabout b to give full vehicular access to VVMC, rather than from `413Dr VHA proposed VVMC ti� ^ SFR Truck Ramp (red) to relocated ' loading terminal in west parking lob/'" BUILDING TO BE A, RENOVATED 1 REMAIN A O[' proposed new parking structure. hich E _ roposes could also include the helipad. ' Proposed VV NMA - Remove street level noise pollution b-,- relocatil air handling equipment to a roof top location compatible with surrounding residences. VHA - Remove, .street level noise; VHA - Limit proposed VVMC WMDr storefr P He'part/Tower $ orange - - - • -- _- Proposed TOY Pedestrian-11"NIC Patient/Heliport Access Sky Bridge (pin J aud'ASA-ADAle landscaped pedestrian corridor linking the Town site with wMDr. related noaus imyiacts by captaining Central Utility Plant with the buddi>. to building intericiand and heat VVWr VVMC public. The above graphic shows improvements that VHA recommends for inclusion in the proposed VVMC Master Plan. DRAFT 12/07/14 The following is a summary of VHA recommended text changes to the proposed Vail Valley Medical Center Master Plan. The specific text recommended for change are indicted in red bolded type face with yellow highlighting and are incorporated in the language of the VVMC draft. A copy of the original VVMC language is attached identifying where the VHA recommended language is to be inserted. The VHA language may also require the adjustment of accompanying graphics. The following recommendations are consistent with the Vail Homeowners goals for the VVMC Master Plan to improve public safety and the compatibility of its relationship with the surrounding residential neighborhoods. The recommendations are consistent with the opinions obtained from neighborhood property owners over the course of the last several years as the VVMC master plan and related projects have evolved during that time. 1 1. The VVMC Master Plan may be subject to amending modifications. A Master Plan amendment may be initiated by VVMC, TOV or private sector. The private sector includes Vail residents and property owners. VHA proposed text: The VVMC master plan may be subject to modification as adjacent properties , including the Evergreen Lodge, the Town of Vail Municipal Building and others prepare master plans for their own properties. The VVMC master plan, is not intended to dominate, put at disadvantage or predetermine the outcome of master plans for the West Meadow Drive neighborhood and other adjacent or effected properties." Economic impacts are not to be considered if used as a factor in the negation of citizens and property owners rights to initiate and participate in the master planning process, or to set aside public safety, property rights, and quality of life concerns for those directly affected by this Master Plan. TO response: As drafted the WMC MP has been written so as to not predetermine the future master planning efforts of any adjacent property. For example, it states in Chapter 8 that the emergency helipad design cannot negatively impact the development rights of the Evergreen property. It is possible that during the review any future master planning effort it may be recognized that amendments may need to be made to an existing master plan. In such cases, applications for amendments can be submitted pursuant to the staff recommended text changes to Chapter 1 Page 2 of the WMC MP (found in attached memorandum). The protection of established economic values are one of the specific purposes contain within the Vail Town Zoning Code and would be considered under criterion 1 of the adopted review criteria for a conditional use permit applications which will be required for the redevelopment of the WMC campus. However, economic impacts would be considered with the perspective of preserving "established community qualities and economic values". Additionally, there is 1 general purpose and 11 specific purposes which would also be considered and balanced in any review (see page 15 and 16 of staff's memorandum for the Purposes of the Zoning Code). Staff does not believe it is necessary to amend the text in full as addressed above based upon the adopted conditional use permit review criteria which follow: 1. Relationship and impact of the use on the development objectives of the Town. 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. 2. The Master Planning process as described in the VVMC draft is incomplete as it impacts the surrounding neighborhood. VHA proposed text: However, this approach does not fully address the compatibility issues with adjacent property and the surrounding neighborhood and therefore is subject to modification as conflict are identified through a collaborative interaction with those who are most directly affected. TOV response: As drafted the WMC MP has been written so as to not create any compatibility issues with any adjacent properties. The criteria listed above apply to any future conditional use permit application. Staff believes the adopted criteria address compatibility and relationship impacts between adjacent properties. 3. The VVMC Master Plan process was organized and executed in Six (6) major stages: VHA proposed text: 6. VVMC Master Plan is subject to modified for compatibility with master plans that are prepared and adopted for adjacent properties and the surround neighborhood. TOV response: See response to recommended change number 1 above, regarding CUP criteria considered during review. 4. Master Plan Goals and Objectives: VHA proposed text: Master Planning This category of goals and objectives ensured the Master Plan includes flexibility to respond to future conditions, implementation strategies and compatible with master plans of those prepared and adopted for adjacent properties and the surrounding neighborhood, without resort to diminishment of their property rights or quality of life. TOV response: See response to recommended change number 1 above, regarding CUP criteria considered during review. S. Goals identified as the primary goals and objectives of the WHA Master Plan to be addressed in future expansion plans. VHA proposed text: • Relocate all vehicular traffic to South Frontage Road • Provide direct connection between Emergency Department and helipad respecting the public safety, quality of life and property rights of neighbors. • Provide adequate and convenient parking for patients, visitors, staff and deliveries. • Optimize access and way -finding for patients, visitors and service providers. • Create a flexible framework to accommodate future unforeseen changes, which respect the public safety, quality of life and property rights of neighbors. • Accommodate appropriate medical office space on campus in a manner that is compatible with the adjacent residential use. TOV response: See response to recommended change number 1 above, regarding CUP criteria considered during review. 6. Issues to be addressed in the VVMC Master Plan. VHA proposed text: 13. Screening and enclosure of mechanical equipment to eliminate off site environmental impacts, such as noise, odor, blight and the like. 14. Compatibility with the neighborhood. TOV response: Page 13 of the WMC MP contains a section entitled Mechanical Systems which speaks to relocation and consolidation of mechanical in a central utility plant which will be enclosed. Mechanical equipment on the roof top will be screened. The existing mechanical on West Meadow Drive will be removed in conjunction with the East Wing construction. 7. Expansion Plans and Improvements VHA proposed text: VVMC currently has approximately 201,000sf of gross floor area (exclusive of parking garages). Expansion plans will increase square footage by approximately 50%, with the total square foot- age of the campus growing to approximately 300,000sE Expan- sions will occur in three primary areas — additions to the West Wing, construction of an entirely new East Wing and construction of a new helipad building on the north side of the campus along South Frontage Road, subject to neighborhood master planning and public safety issues or concerns. TOV response: See response to recommended change number 1 above, regarding CUP criteria considered during review. 8. New East Wind VHA proposed text: The existing East Wing of the hospital will be demolished and replaced with a building that adds approximately 35,OOOsf of net new square footage. Located below this new building will be a multi-level parking structure which will be accessible from South Frontage Road and could provide the majority of all on-site parking. The south half of the new East Wing will include three levels. TOV response: On page 11 of the WMC MP this paragraph states it will provide the majority of all on-site parking al 9. New Enclosed Loading/delivery facility and Central Utility Plant VHA proposed text: An enclosed loading/delivery facility and a central utility plant is to be located on site. The loading/delivery facility is to be accessed from the South Frontage Road, its location is subject to modification based upon either being located on the west portion of the current site, in a shared facility on adjacent properties, or on a location resulting from a land exchange with the Ever Green Hotel. TOV response: Staff has made a recommendation in the attached memorandum on page 9 to add language to explore the relocation of loading and delivery with access off of the South Frontage Road should the land exchange occur. 10. Emergency Helipad VHA proposed text: An Emergency Helipad will be located at a location based upon maximizing public safety through a flight path which does not overfly occupied structures, minimizing noise impacts upon the surrounding neighborhoods, does not diminish property rights of adjacent or neighborhood properties and is connected to the emergency care facilities. TOV response: Chapter 8 speaks to the incorporation of an emergency helipad. The report from HeliExperts in the appendices articulates all the FAA requirements and the intent to meet or exceed all requirements. Based on public input changes have been made to the design to address to the greatest extent possible the community concern with the approach and take off alignments. The Town's helicopter expert has reviewed the applicant's proposal and found it to be accurate and as initially design in compliance with all FAA regulations. 11. Main "Influences" in Site Planning of Future Expansions VHA proposed text: Moving ambulance arrival to the new South Frontage Road access is proposed to address a major community goal of removing emergency, staff and service/delivery vehicles from West Meadow Drive. This, in turn, necessitates a new Emergency Department is within the East Wing. Given the scope of new hospital functions that will be located within the East Wing, the east end of the campus became one of the logical location for additional structured parking depending upon alternative master planning solutions gain from collaboration of shared parking facilities with adjacent property owners and/or a land exchange with the Ever Green Hotel. TOV response: See staff response to number 9 above. 12. Covenant Restrictions VHA proposed text: The initial covenants established by Vail Associates establishing land use designates the site for "medical clinics "said covenants have requirements for compliance with prescribed amendment procedures TOV response: The WMC MP contains discussion of the covenants placed upon the WMC campus which benefit the Evergreen and those put in place by Vail Associates when the land was transferred to the Hospital (see chapter 10). The legal counsel for the WMC is aware of all covenants and is prepared to address them at the appropriate juncture. 13. GOAL For the massing (and scale) of hospital expansions to be responsive and sensitive to the surroundina neiahborhood. VHA proposed text: The proposed building massing of VVMC will be consistent with existing and potential building heights and density limitations of structures in the most immediate proximity to the adjacent facade of the hospital. The West Wing also includes a small expansion along Meadow Drive, new space essential to the efficient functioning of this portion of the hospital. While this expansion will be closer to the street, it will serve to create interest along the street by creating an off -set along the entire building fagade the length of West Meadow Drive and provide for the relocation of ground level mechanical equipment now at the southwest corner of the building to the roof of the West Wing addition, so as to eliminate the impact of its industrial operational noise level upon adjacent residential properties. At three levels, the new East Wing will be in scale with building density and height allowed by existing zoning of surrounding properties. The helipad is to be located at a height that will not impact neighboring properties nor diminish their public safety or property rights and shield the surround neighborhood from operational noise. TOV response: See response to recommended change number 1 above, regarding CUP criteria considered during review. 14. GOAL To establish an appropriate physical and visual relationship be- tween the hospital and the pedestrian corridor along West Meadow Drive by use of effective building design, architecture and landscape improvements. VHA proposed text: The relocation of VVMC's main entry to South Frontage Road will provide a major benefit to West Meadow Drive and the pedestrian/biking experience along this corridor by eliminating the volume of vehicle trips on this road. Other considerations to be addressed in the design of building expansions that will enhance the campus' relationship to West Meadow Drive include: LI • Providing off -sets in building facades in order to avoid long, continuous wall planes and between adjacent properties. • Providing variation of building heights • Maintaining existing landscaping and enhancing landscaping between the building, the street and adjacent properties. • Introducing non-commercial outdoor spaces in order to create interest and activity along the street • Maintain and enhance the public safety of the existing West Meadow Drive sidewalk with a heated walking surface, consistent with that provided by other neighborhood properties and enhancing this corridor where appropriate public art and street lighting. • Relocate street level mechanical equipment to the roof of the West Wing, so as to eliminate the impact of noxious operational noise upon public walkways, street and adjacent properties. TOV response: The WMC MP identifies on page 16 that the Town of Vail Streetscape Master Plan Addendum will be considered in the design and review of the conditional use permit applications. The Town of Vail Streetscape Master Plan Addendum includes multiple recommendations for West Meadow Drive. It does not include a provision for heating the sidewalk. The portion of sidewalk adjacent to the Four Seasons is heated. If it was felt that West Meadow Drive adjacent to the WMC should be heated that should be included. 15. GOAL To integrate the design of new buildings and expansion areas with existing portions of the hospital so os to create o varied but uni- fled architectural expression. VHA proposed text: Mechanical Systems One of the major goals of the VVMC Master Plan is to replace its aging utility components with a new Central Utility Plant, or CUP. The new CUP will be located within the building so as to eliminate exterior noise, odor and other noxious influence upon adjacent properties. This area will house heavy equipment including boilers, compressors, and emergency generators. TOV response: Page 13 of the WMC MP contains a section entitled Mechanical Systems which speaks to relocation and consolidation of mechanical in a central utility plant which will be enclosed. Mechanical equipment on the roof top will be screened. The existing mechanical on West Meadow Drive will be removed in conjunction with the East Wing construction. 16. GOAL To provide safe and efficient pedestrian circulation within and through the VVMC campus that meets the needs of hospital users and the broader community. VHA proposed text: The primary pedestrian access to and from VVMC is West Meadow Drive. This shared vehicle/bike/pedestrian corridor is heavily used and provides a key link between Vail Village and Lionshead. Relocating the hospital's main entrance to South Frontage Road will greatly improve the safety and aesthetics of the road by eliminating VVMC traffic on this road. This will provide a substantial benefit to those who use this corridor, to neighboring residential uses and to the entire Vail community. A north/south pedestrian corridor will be constructed along the east end of the campus, providing a ADA accessible, heated walkway and landscaped streetscape connection for pedestrians between South Frontage Road and West Meadow Drive. Improvements to the Frontage Road associated with VVMC's new Front Door will include heated sidewalks along the south side of South Frontage Road. TOV response: Staff has recommended on page 9 of the attached memorandum, a text amendment to this sections which would clearly identify the pedestrian connection will need to be ADA compliant. Staff has made a recommendation in the attached memorandum on page 9 to add language to explore the relocation of loading and delivery with access off of the South Frontage Road should the land exchange occur. 17. GOAL To address existing site conditions along VVMC's boundary with Middle Creek in order to minimize potential impacts from surface drainage on the water duality and the adjacent riparian habitat along the creek. VHA proposed text: • Re -grading the parking lot or installing gutters to prevent drainage from flowing directly into the creek. • Installation of oil/sand separators or bio-swales to clean run-off before it flows from the site • Installation of riparian vegetation along VVMC lands adjacent to the creek • Implementation of "creek sensitive" snow removal/storage practices. VVMC will comply with Gore Creek clean up requirements. TOV response: Staff has recommended on page 9 of the attached memorandum, a text amendment to this sections which would identify the need for any proposal altering the west parking lot to comply with any adopted policies or regulations regarding creek health and restoration. 18. GOAL VHA proposed text: With the development of a new "Front Door" at South Frontage Road, to remove t"" wa.St- "-Wer4`y of VVMC-generated traffic from West Meadow Drive. One of the key elements of this Master Plan is to establish South Frontage Road as the primary access to VVMC for all vehicular traffic. Establishing VVMC's "Front Door" at South Frontage Road has been a long- standing goal of the Town of Vail. Through their internal master planning process the VVMC team also defined this as a Master Plan goal. The reason for this is quite simple — Meadow Drive is a heavily used pedestrian corridor and reducing the number of cars on this road will greatly improve the aesthetics and safety of this pedestrian corridor. This section of the Master Plan addresses the impact of this improvement on West Meadow Drive and VVMC loading and service functions. The New Front Door and West Meadow Drive Re -locating VVMC's main access to South Frontage Road will dramatically improve conditions on West Meadow Drive. Currently VVMC-generated traffic on West Meadow Drive includes the following users: Patient and guest parking Ambulances/emergency vehicles Delivery vehicles VVMC service vehicles The following evaluation and conclusions are subject to modification and additional restrictions based upon further independent verification, including periods of high utilization. Criteria and standards by which the access to and location of VVMC delivery facilities will be evaluated is subject to changes in conditions and modifications of master plans prepared and adopted for adjacent properties. Delivery facilities shall be compatible with adjacent residential uses to eliminate noise and other operational aspect from impacting adjacent residences. Loading Facility Management Plan • Outline the role/responsibility of the Loading Dock Manager • Establish protocol for how the facility will be managed (hours of operation, coordinating times of deliveries, managing the size of trucks that deliver to VVMC, accom modatIng periodic deliveries by larger trucks, servicing the US Bank Building, etc.) • Establish "rules of the facility" that are enforceable by TOV. Conduct an annual review with adjacent property owners. The West Lot Design Parameters • Provisions to accommodate oxygen truck deliveries • Provide space suitable to accommodate the occasional delivery from a WB -40 truck Provide parking for VVMC service vehicles (to be accessed from the South Frontage Road) Provide location for enclosed delivery facility. Assumptions on potential South Frontage Road improvements, VVMC expansion plans and other traffic -related operational changes at VVMC that were considered in the traffic study in- cluded the following: Access to the new East Parking Structure and the West Surface Lot will be provided via the new main access off of South Frontage Road During the construction of the East Wing, 69 parking spaces in the US Bank Building may be temporarily accessed via West Meadow Drive with agreement with adjacent property owners as to operational procedures. TOV response: Staff has made a recommendation in the attached memorandum on page 9 to add language to explore the relocation of loading and delivery with access off of the South Frontage Road should the land exchange occur. Page 21 of the WMC MP in the third paragraph of the left column there is a sentence stating that the Town will be in authority to enforce the loading and delivery management plan. 19. GOAL Establish an emergency helipad within the VVMC campus that is located to provide a direct internal connection to the new Emergency Department and with sensitivity to neighbors. VHA proposed text: The preferred location for the emergency helipad is subject to the preparation and adoption of master plans for adjacent properties, and the installation of support facilities which give proximity to the future location of the Emergency Department, are in conformance with applicable FAA guidelines, and eliminate over flight of occupied properties. TOV response: Chapter 8 speaks to the incorporation of an emergency helipad. The report from HeliExperts in the appendices articulates all the FAA requirements and the intent to meet or exceed all requirements. Based on public input changes have been made to the design to address to the greatest extent possible the community concern with the approach and take off alignments. The Town's helicopter expert has reviewed the applicant's proposal and found it to be accurate and as initially design in compliance with all FAA regulations. 20. Zoning VHA proposed text: SDD Zoning VVMC purchased the US Bank Building in 2005. At that time, the property was used as a professional office building and was zoned SDD #23. Since that time, VVMC has converted many office uses within the building to medical uses or office uses directly related to VVMC. These medical uses are permissible by SDD #23. While the majority of the building has evolved into a medical office building, the bank use is expected to remain for the fore- seeable future. VVMC's ultimate plan is for all uses within the building to be medical -oriented and it is anticipated this will occur once the bank vacates the building. At that time it is expected that the property may be re -zoned to the GU district. 10 West Lot The West Lot is a location that could accommodate a new building at some point in the future. This would likely necessitate below -grade structured parking and an enclosed loading deliver facility and central utility plant. Access to this building (and parking) would be possible via South Frontage Road and the new main entry to VVMC. i WMC Proposed 80' tall Helipad Building that VHA believes is out of character with the qualities of Vail's architectural design. TOV response: The WMC MP includes discussion with regard to the potential for an emergency helipad located atop structure. The Master Plan contemplates that it will be necessary to utilize architectural stepping of other building forms and masses (page 14). 11 Vail Valley Partnership Board of Directors Resolution in Support of the Master Facility Plan proposed by the Vail Valley Medical Center Background Vail Valley Medical Center has served the healthcare needs of the Town of Vail, the Vail Valley and Eagle County for nearly 50 years. Over that time, the population of the Valley has grown and healthcare has become increasingly complex. While the medical center has done an outstanding job of evolving with these trends and providing top-quality care over these five decades, it is an aging facility with buildings nearing 45 years of age. The hospital's basic mechanical and electrical systems are nearing the end of their useful life. New services have been placed wherever room could be found, causing disjointed functional relationships between types of services and patients' access to them. Space is cramped, inefficient, and not keeping pace with the state of the industry or with hospitals that have been recently built or renovated in Frisco, Glenwood Springs, Aspen, and other mountain communities. While a $2 billion renaissance has been completed in Vail Village and Lionshead Village, it's time for the hospital facilities to match the exceptional care it provides along with the world-class community it serves. It is for these reasons that the Medical Center has proposed a $100 million Master Facility Plan that will make Vail a center of medical excellence and improve the healthcare available to the community and to the Valley. Resolution The Board of Directors of the Vail Valley Partnership hereby finds that: WHEREAS; a state-of-the-art medical center is critical to the quality of life and medical needs of the Town of Vail and the entire Vail Valley and Eagle County; WHEREAS; the Eagle County Economic Development Plan has identified the healthcare industry as one of the emerging and leading sectors on which the majority of the County's economic development should focus and specifically identifies Vail Valley Medical Center (VVMC) and its affiliates as a foundation upon which to build this sector; WHEREAS; VVMC is an aging facility with buildings nearing 45 years of age and mechanical and electrical systems nearing the end of their useful life; WHEREAS; The current VVMC facilities are space constrained and new services that have been added have been placed wherever room could be found, creating operating inefficiencies and disjointed functional relationships between types of service and patients' access to them; WHEREAS; VVMC has proposed a $100 million Master Facility Plan to update the medical center that will make Vail a center of medical excellence, improve the healthcare available to the community, and provide a positive quality of life for residents and prospective residents of the Valley; WHEREAS; The VVMC Master Facility Plan will enhance the healthcare of the region by providing a new, state-of-the-art Emergency Department and trauma care, relocating the helipad so it has direct access to the hospital and eliminates the need for ambulance transfer that increases risk and time in treating critical care patients and newborns, and through other improvements; WHEREAS; The VVMC Master Facility Plan will physically improve the community by relocating the main entrance and visitor and outpatient traffic and parking to South Frontage Road, thereby removing 1,400 vehicle trips from West Meadow Drive every day and improving the pedestrian environment and quality of life for nearby residents and hospital visitors, by a new look that will complement the architectural renaissance in Vail Village and Lionshead Village, and through other improvements; WHEREAS; A world-class center of medical excellence is vital to the long-term economic strength of the Vail Valley because of the health expenditures that are kept in the community, the jobs that are created, and the essential services that are provided to visitors and residents; WHEREAS; VVMC and its partners contribute more than $30,000,000 in direct economic impact annually to the Town of Vail, including over $1.2 million in annual sales tax related to patient, family, employee and resident spending in retail, restaurants and lodging; WHEREAS; The VVMC Master Facility Plan advances the mission of the Vail Valley Partnership to take a leadership role in creating and managing collaborative programs that encourage economic development and result in increased destination tourism in Eagle County; NOW THEREFORE BE IT RESOLVED that the Vail Valley Partnership Board of Directors hereby enthusiastically supports the Master Facility Plan as proposed by Vail Valley Medical Center; BE IT FURTHER RESOLVED that the Vail Valley Partnership Board of Directors encourages the Town of Vail Town Council to approve the Master Facility Plan as expeditiously as possible to allow construction of the improvements to commence by summer of 2015. Hereby adopted by the Vail Valley Partnership Board of Directors on the day of January, 2015. Warren Campbell From: Warren Campbell Sent: Monday, January 19, 2015 12:06 PM To: Warren Campbell Subject: Updated Review Schedule Letter From: RheinMed@aol.com [mailto:RheinMed@aol.com] Sent: Tuesday, January 13, 2015 7:52 AM To: Shelley Bellm; George Ruther Subject: Re: Updated Review Schedule Letter George: Thank you for your email. We are not available to attend these two meetings. We own a condo at Skaal Hus and have the following opinions: 1) We favor moving all shipping, receiving, and hospital traffic to Frontage Road. West Meadow Drive is a pedestrian street, and all hospital traffic should be diverted to an access point on Frontage Road to reduce the possibility of traffic accidents on West Meadow Drive, and to preserve the continuity of East and West Meadow Drive. 2) We favor keeping the helipad either where it is, of above the new parking structure. Moving the helipad closer to a residential community is dangerous, and creates noise pollution. Thank you for this opportunity to present our opinions. John A. Bee Skaal Hus #6 John A. Bee C.E.O. Rhein Medical, Inc. 3360-B Scherer Drive St. Petersburg, FL 33716 Tel 727-209-2244 Fax 727-341-8123 www.RheinMedical.com In a message dated 1/9/2015 6:09:46 P.M. Eastern Standard Time, SBellmC@,vailgov.com writes: George Ruther, AICP Director Community Development TOWN OF VAIL f) 6i' i ol VAI .3EAV'ER CREEH 4 970.479.2145 970.376.2675 cell www.vailgov.com www.twitter.com/vailgov Warren Campbell From: Pam Brandmeyer Sent: Monday, January 05, 2015 2:59 PM To: Matt Mire; George Ruther Cc: Patty McKenny Subject: FW: what to do? -----Original Message ----- From: Covell Brown [mailto:covell@covellbrown.com] Sent: Sunday, January 04, 2015 2:04 PM To: Pam Brandmeyer Subject: what to do? Hi, And a Happy New Year to you!!! I will start driving West on the 7th. Pam, yesterday I met with Mr. Richard Pearce. This year Richard retired as the inspector and certifier of helicopters for a large part of the Canadian helicopter communicty, particularly Military and government operations. I asked him, to comment on the situation we have in Vail. "Covell, there is NO lift at 8000 feet. for certain you must only use two engine helicopters." "The American Air Ambulance industry has a terrible safety record, getting better but still bad." Why I asked. "It's private, they compete and therefore pilots are under pressure to take chances and do things that they should not." "In Ontario we have Orange, a government owned and operated service. When a flight is called for the pilots are not told if it is training or an emergency or anything in between. The check the weather and locations and file a flight plan. Thus they do NOT fly when they should not. In the USA that is not the case. They compete, it is a business and they fly on and over the edge>" We talked of landing and taking off. Bottom line Pam, is that we have a very very dangerous context in Vail. Richard has no horse in this race. He is the best we have here. When I told him that I live on the top floor of a building he replied, "When ever we have a movement to fly low over buildings e.g. putting an air conditioning plant on top of a building, our rules require that we evacuate the top three floors of nearby buildings." "No way should you be there if they are coming over you to land and take off, NO WAY." That's what the man said. Smiles, Covell Warren Campbell From: Pam Brandmeyer <PBrandmeyer@vailgov.com> Sent: Monday, January 05, 2015 2:59 PM To: Matt Mire; George Ruther Cc: Patty McKenny Subject: FW: what to do? -----Original Message ----- From: Covell Brown [mailto:covell@covellbrown.com] Sent: Sunday, January 04, 2015 2:04 PM To: Pam Brandmeyer Subject: what to do? Hi, And a Happy New Year to you!!! I will start driving West on the 7th. Pam, yesterday I met with Mr. Richard Pearce. This year Richard retired as the inspector and certifier of helicopters for a large part of the Canadian helicopter communicty, particularly Military and government operations. I asked him, to comment on the situation we have in Vail. "Covell, there is NO lift at 8000 feet. for certain you must only use two engine helicopters." "The American Air Ambulance industry has a terrible safety record, getting better but still bad." Why I asked. "It's private, they compete and therefore pilots are under pressure to take chances and do things that they should not." "In Ontario we have Orange, a government owned and operated service. When a flight is called for the pilots are not told if it is training or an emergency or anything in between. The check the weather and locations and file a flight plan. Thus they do NOT fly when they should not. In the USA that is not the case. They compete, it is a business and they fly on and over the edge>" We talked of landing and taking off. Bottom line Pam, is that we have a very very dangerous context in Vail. Richard has no horse in this race. He is the best we have here. When I told him that I live on the top floor of a building he replied, "When ever we have a movement to fly low over buildings e.g. putting an air conditioning plant on top of a building, our rules require that we evacuate the top three floors of nearby buildings." "No way should you be there if they are coming over you to land and take off, NO WAY." That's what the man said. Smiles, Covell Ad Name: 10861064A Customer: TOWN OF VAIL/PLAN DEPT/COMM Your account number is- 1 OP2P 33 vail Daily PROOF OF PUBLICATION STATE OF COLORADO } }SS. COUNTY OF EAGLE } I, Don Rogers, do solemnly swear that I am a qualified representative ofthe Vail Daily. That the same Daily newspaper printed, in whole or in part and published in the County of Eagle, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Eagle for a period of more than fifty-two consecutive weeks next prior to the first publication of the annexed legal notice or advertisement and that said newspaper has published the requested legal notice and advertisement as requested. The Vail Daily is an accepted legal advertising medium, only for jurisdictions operating under Colorado's Home Rule provision. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of 1 consecutive insertions; and that the first publication of said notice was in the issue of said newspaper dated 1/9/2015 and that the last publication of said notice was dated 1/9/2015 in the issue of said newspaper. In witness whereof, I have here unto set my hand this day, 01/21/2015. General Man ager/Publisher/Editor Vail Daily Subscribed and sworn to before me, a notary public in and for the County of Eagle, State of Colorado this day 01/21/2015. � 2M 4,& 9. -V-� Pamela J. Schultz, Notary Public My Commission expires: November 1, 2015 �pRY PUe/ ' PAMELA J. SCHULTZ 9�� COt-SRP$ My Commismn Expires 11/0112015 THIS ITEM MAY AFFECT YOUR PROPERTY PUBLIC NOTICE NOTICE IS HEREBY GIVEN that the Planning and Environmental Commission of the Town of Vail will hold a public hearing in accordance with section 12-3-6, VailTown Code, on January 26, 2015 at 1:00 pm in the Town of Vail Municipal Building. A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Rede- velopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Li- onshead Redevelopment Master Plan, to amend the Detailed Plan Recommendations for the Ever- green Lodge at Vail, located at 250 South Front- age Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044) Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group Planner: Warren Campbell The applications and information about the propos- als are available for public inspection during office hours at the Town of Vail Community Develop- ment Department, 75 South Frontage Road. The public is invited to attend site visits. Please call 970-479-2138 for additional information. Sign language interpretation is available upon re- quest, with 24-hour notification. Please call 970-479-2356, Telephone for the Hearing Im- paired, for information. Published January 9, 2015 in the Vail Daily. (10861064) Ad Name: 10892533A Customer: TOWN OF VAIL/PLAN DEPT/COMM Your account number is- 1 OP2P 33 Vail Daily PROOF OF PUBLICATION STATE OF COLORADO } }SS. COUNTY OF EAGLE } I, Don Rogers, do solemnly swear that I am a qualified representative ofthe Vail Daily. That the same Daily newspaper printed, in whole or in part and published in the County of Eagle, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Eagle for a period of more than fifty-two consecutive weeks next prior to the first publication of the annexed legal notice or advertisement and that said newspaper has published the requested legal notice and advertisement as requested. The Vail Daily is an accepted legal advertising medium, only for jurisdictions operating under Colorado's Home Rule provision. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of 1 consecutive insertions; and that the first publication of said notice was in the issue of said newspaper dated 1/23/2015 and that the last publication of said notice was dated 1/23/2015 in the issue of said newspaper. In witness whereof, I have here unto set my hand this day, 02/27/2015. General Man ager/Publisher/Editor Vail Daily Subscribed and sworn to before me, a notary public in and for the County of Eagle, State of Colorado this day 02/27/2015. � 2M 4,& 9. -V-� Pamela J. Schultz, Notary Public My Commission expires: November 1, 2015 �pRY PUe/ ' PAMELA J. SCHULTZ 9�� COt-SRP$ My Commismn Expires 11/0112015 PLANNING AND ENVIRONMENTAL COMMISSION January 26, 2015 at 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Site Visit: None 4 hours 1.A request for a recommendation to the Vail Town Council on the adoption of the Vail Valley Medical Center Master Plan, to establish a comprehensive redevelopment plan for the Vail Valley Medical Center, Lot 10 (Town of Vail parking lot), and US Bank Building, located at 181 and 281 West Mead- ow Drive and 108 South Frontage Road West/ Lots E, F, and 10 Vail Village Filing 2, and Lot D-2, A Resubdivision of Lot D Vail Village Filing 2, and setting forth details in regard thereto. (PEC140011) Applicant: Vail Valley Medical Center, represented by Braun and Associates Planner: Warren Campbell ACTION: MOTION: SECOND:VOTE: CONDITION(S): 2.A request for a final review of a major exterior alteration or modification, pursuant to Section 12-713-7, Exterior Alterations or Modifications, Vail Town Code, to allow for an exterior renovation and addition, located at 263 Gore Creek Drive (Gor- such Building)/Lots C -E, Block 5, Vail Village Filing 1, and setting forth details in regard thereto. (PEC140042) Applicant: Gorsuch Ltd., represented by Semple Brown Design Planner: Jonathan Spence ACTION: Table to February 9, 2015 MOTION: SECOND:VOTE: 3.A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Rede- velopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Li- onshead Redevelopment Master Plan, to amend the Detailed Plan Recommendations for the Ever- green Lodge at Vail, located at 250 South Front- age Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044) Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group Planner: Warren Campbell ACTION: Table to February 9, 2015 MOTION: SECOND:VOTE: 4.Approval of January 12, 2015 minutes MOTION: SECOND: VOTE: 5.Information Update 6.Adjournment MOTION: SECOND: VOTE: The applications and information about the propos- als are available for public inspection during regu- lar office hours at the Town of Vail Community De- velopment Department, 75 South Frontage Road. The public is invited to attend the project orienta- tion and the site visits that precede the public hearing in the Town of Vail Community Develop- ment Department. Times and order of items are approximate, subject to change, and cannot be re- lied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional in- formation. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Im- paired, for information. Community Development Department Published January 23, 2015 in the Vail Daily. (10892533)