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HomeMy WebLinkAbout2015-0810 PEC4j PLANNING AND ENVIRONMENTAL COMMISSION T[?WN aF VAILAugust 10, 2015, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 Call to Order Members Present: Brian Gillette, Henry Pratt, Dick Cleveland, Kirk Hansen, John Ryan Lockman, John Rediker, Webb Martin Members Absent 2. A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan Recommendations for the Evergreen Lodge at Vail, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044) Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group Planner: George Ruther Action: Table to September 14, 2015 Motion: Rediker Second: Hansen Vote: 7-0-0 Community Development Director George Ruther made a presentation as per staff memorandum and gave a brief history of the Lionshead Redevelopment Master Plan. Today's meeting is intended to be a work session to discuss possible amendments to the Lionshead Redevelopment Master Plan. The amendments being proposed are in response to changes in conditions as it relates to the Evergreen Lodge and improvements being proposed by the adjacent property owner. The original adoption of the Lionshead Redevelopment Master Plan did not include properties that did not want to be included in the initial study area. In 2004/2005 the Evergreen property applied to be included in the Master Plan area. The initial 6 primary goals of this plan were applicable to this particular property, the one piece of the master plan that was not current or consistent for this property was chapter 5 which is the detailed master plan recommendations. This is the chapter in the plan where recommended improvements are located if a redevelopment of a property were to happen. The Commission is beginning asked to help outline and identify development goals for the Evergreen Lodge and the community expectations for this amendment. Commissioner Gillette inquired the community goals as associated with the hospital. Where are these goals outlined? Ruther responded that the goals came from other town master plan, land use plan, transportation master plans, etc. Expectations the town & community have identified for the Evergreen Lodge to date include preservation of the hotel use, pedestrian conflicts, vehicular access, middle creek impacts, etc. Dominic Mauriello, Mauriello Planning Group representing the applicant introduced the owner representatives Peter Knobel & Sharon Cohn. Dominic then indicated that he would be able to have additional answers to Commissioner Gillette's question as outlined above. He recognized that the board membership has changed and he didn't account for that while preparing his presentation. Of particular note, this is an application to amend the Lionshead Redevelopment Master Plan and that this does not include any development plans at this time. The development plan will be submitted at a later date and reviewed for compliance with the Master Plan. Dominic presented an overview of the location of the Evergreen, 128 hotel rooms, 19 private condos (dwelling units), food & beverage component, underground parking, surface parking, location of middle creek, pedestrian access from evergreen to meadow drive. Dominic reviewed the ongoing discussions between the ownership of the Evergreen and Vail Valley Medical Center regarding a possible land exchange. This has been a very cooperative effort between the two parties and expects this deal will be finalized in 4 to 5 months. This land trade will ease some of the private covenants that exist on the hospital property that will allow for the expansion. This exchange allows for WMC to be able to exchange their front door from Meadow Drive to South Frontage Road. Dominic reviewed results of a 2 -day charrette presented by Evergreen and open to the community. This provided an opportunity for the public to see what the development goals are for the Evergreen. The proposed design concept includes 128 hotel rooms, new round -abouts, 85+ residential condos, 8-20 employee housing units, food & beverage element, meeting rooms, lobby & amenities. Specifically noted is that there is a significant increase of residential condominiums from the current 19. The applicant believes that most of these units will be available through a rental program. Amendments requested through this plan include: • Section 5.19.1. Pedestrian Access - Updated to recognize the need for pedestrian connection from South Frontage Road to Meadow Drive. • 5.19.2 South Frontage Road Improvements and Vehicular Access - No vehicular access from West Meadow Drive. All vehicular access will be from South Frontage Road. Recognizes a full size roundabout location. • 5.19.3 Preservation of Existing Accommodation Units - requires replacement of 128 hotel rooms. However, allows them to be smaller rooms while providing amenities provide living area, does not require square footage replacement. Recognizes need for smaller rooms. Recognizes additional 85+ condos and rental management program as significant lodging component. • 5.19.4 Impacts on Middle Creek Streamtract — Recognizing the importance of water quality, need to address with any redevelopment, need for water quality improvements, opportunity for pedestrian access. • 5.19.5 Relationship to WMC & Lot 10 - Recognizes coordinated planning, helipad recognition, pedestrian access, lot 10 opportunities, interim planning measures that still allow for surface parking, construction staging, etc. • 5.19.6 Service & Delivery - indicates need for secondary service access to evergreen. • 5.19.7 Setbacks — May allow for shared space and treating these properties as a single site to allow for zero set backs with WMC, above & below grade, subject to development review • 5.19.8 - Architectural Improvements & Building Heights - recognizes transitional area with architecture — Dobson, WMC, Library, Vail International; allows for contemporary expression of alpine architecture, requires building heights to step down to meadow drive. Commissioner Martin asked the applicant why the need for two pedestrian paths. Mauriello explained that this is what the master plan states today. Commissioner Hansen asked if the charrette included the pedestrian path and if any of the pedestrian access is subterranean or is it all above ground. Mauriello indicated that the paths were included with the charrette and that all of the pedestrian access will be above ground. Commissioner Hansen inquired where is emergency access is located. Mauriello emergency access will be directly off of South Frontage Road. Commissioner Pratt asked the board if they had any specific questions for the applicant. Commissioner Gillette asked about the reference to architecture and if it is contrary to what it is today. Mauriello stated that he did not believe so. Other properties within this Master Plan have also been allowed to modify this. Commissioner Cleveland asked about the current accommodation units vs. existing units not meeting hotel standards today yet you are talking about making smaller rooms. What is the difference between current hotel room and the proposed. Mauriello mentioned the deteriorating quality of the property. He said the applicant will likely propose smaller room sizes directed toward millennials, diversifying what we have in Vail, the lobby experience will improve the guest experience. For example, trading desks adm works spaces in hotel rooms for maybe a more meaningful area where people can hang out and work elsewhere in the building. Not to forgo that there are another 85+ units that will be in the rental pool. Commissioner Hansen inquired as to the product envisioned. You have sporting teams, people using the hotel. Is this hotel going to have national branding? What is the price point? Peter Knobel, developer, envisions lower rates with better quality experience. Accommodating to sports teams, VVMC, etc. Accommodating that group of people that need a shorter term stay. Range of higher priced rooms for those that want it through the condominiums. We want everybody to be able to come to this location and not just one demographic. Researched the brand and Vail is the brand and will be included in this in the name. Commissioner Rediker asked how many of the current condos are available through the rental program. Mauriello explained that there are currently 19 condos in the Evergreen. Six of them are rented long-term, and 11-12 of the remaining 13 are available through the rental program. Commissioner Rediker recognized that there are currently no development plans and this is conceptual. Square footage will be addressed. What is the approximate square footage of the current hotel rooms? Mauriello stated that he believes that the total square footage of the 128 hotel rooms is 52,000. Director Ruther stated that he will get confirmation of total square footage. Believes the 52,000 is too high. Commissioner Rediker asked if all hotel rooms are all the same. Mauriello agreed that the hotel rooms are all the same size. Commissioner Lockman asked if there is a current relationship between hotel & hospital? Mauriello stated that people do stay at the Evergreen today that are leaving the hospital. Similar to other relationships with Sonnenalp & Four Seasons. Knobel stated that they are in current negotiations with WMC to be able to provide a location for education/presentation in addition to being able to continue to provide a location for patients to stay before or after a being at the hospital. Commissioner Rediker inquired as to how many stories the proposed hotel would be? Mauriello stated that the hotel will be 4 stories. Commissioner Martin asked the same question in relation to the condos. Mauriello stated that they would be 6-7 stories stepping down in height and grade Commissioner Rediker inquired as to where the amenities would be located. Would they be in the hotel building or in condo. Knoble stated that they expect to have 2 pools, 2 restaurants with one located in each building. The applicant is also envisioning more of a plaza between WMC & the Evergreen. Director Ruther stated that while these are all great questions and all great input but asked that the conversation continue by focusing on bigger picture, master planning type issues. As we continue, a lot of these questions will be answered. The goal today is to understand what the higher level expectations of the community are when it comes to development objectives for the site. What are the community impacts, what shared opportunities exist, parking, loading & delivery, traffic, flow, etc? Commissioner Pratt opened the floor to public comment. Tom Braun, representing Vail Valley Medical Center stated that they have been working with Evergreen on this land exchange. At master plan level, he believes this meets the needs & goals of the WMC master plan. Commissioner Martin asked if there is any ongoing dialogue with Vail Resorts. Tom Braun stated that discussions were ongoing with Vail Resorts. Jim Lamont, representing Vail Homeowners Association asked what the L-shaped area on the presentation indicated? Tom stated that that area is the proposed emergency area in front of the hospital off of South Frontage Road. Lamont asked the applicant to explain if you are coming off of the roundabout into the plaza, is this all at grade? Where does the grade break? Is it along meadow drive? Mauriello said the entrance is at grade and will terrace down approximately 16 feet. Director Ruther recommended that the public should direct the questions to the commission and not directly to the applicant. Doing so ensures that the discussion is properly recorded on the tapes for the public record. Commissioner Pratt asked that Jim ask all of his questions and answers will be provided. Jim asked the following questions: Are we having shared parking or not having shared parking with the hospital? If it does, it changes the dynamic of the two properties. If there is joint service & delivery, what happens to the existing service & delivery areas and how do they get to it when it's located in two distinct areas. The homeowners association does not believe that this is the ideal location for the helipad and would like to see the town develop the western portion of property for this helipad and provide a tunnel for crossing. Are there multiple access points for the property or only one access off of South Frontage Road. It appears that there is only one point. Is there still access to West Meadow Drive from the hospital site? Alternative pedestrian access route being proposed going to include snowmelt? The Vail HOA members support use of efficient snowmelt. Carbon footprint is not as important as public safety. If lot 10 is going to be used, it should have some sort of public amenity. What kind of public amenities will be provided for with this application? Commented on the small size of the hotel rooms as well as the height of the condominiums with neighboring properties. Appreciates the move to a more modernistic design. However this design weds more with the Solaris style of architecture then the modern style being proposed. Is this presentation going to be available on the Town's website? Commissioner Pratt closed public comment. Commissioner Pratt commented that today's session is on background, we can't get bogged down in the minutia of the details. We need to be taking a look at the bigger picture, streamtract impairments, etc. He stated he agrees with comments on the helipad. All of these issues will be reviewed & addressed when the development plan comes in. Today we are looking at a master plan in the true sense of a master plan. We will ask the applicant to address your questions at the next meeting. Commissioner Cleveland suggested that each item being proposed be addressed one at a time and not just allow for comments. Ruther suggested the preference to finding out what the bigger picture issues are so they can be addressed. Agrees that each amendment item needs to be addressed and reviewed, but the specifics will be addressed as this application moves forward. Commissioner Pratt asked the commission to express any specific hot -buttons with this application. Commissioner Lockman stated that he is impressed with layout and plan. Likes the pedestrian access improvements. Concerned about increased number of condos and how this will impact the rental pool. Concerned with effect to neighbors on the west. Believes that shared parking is huge, but needs to know what this look likes and it needs to be a well thought out plan. Service & Delivery how do you share this and who gets access to what? Commissioner Hansen stated that this is impressive. A couple of things peaked interested and that is the access to a community meeting room wherever that may be located. An art center will be developed at some time in the future. Is the heliport safe? It's either safe or it's not and you hire a consultant to determine the safety. The right team on this and positively impressed so far. Commissioner Cleveland believes that this is an idea. Master plans are not ideas. What we are looking at is an idea. We need to make sure that the master plan meets the needs for which they are established. Evergreen is going to be redeveloped & it was moved into the LRMP which allows for greater development rights and sees no issues with more development opportunities. Lot 10 there may be a solution to some of these problems may lie with Lot 10. It should be in the mix and be an integral part of this project. Expressed concerns about the streams. Vail has typically focused on skiing and not our streams. We have the opportunity to protect Middle Creek and concentrate on this option. WMC hospital plan has been decided and we shouldn't be debating this with this application. Need to focus on the Evergreen and the cooperation between the two properties or 3 properties. Commissioner Rediker stated that he is in agreement with comments previously made by Commissioner Cleveland and that we should be looking at this as a master plan and keep the discussion broad and not specific to a development. Look at how it should be developed within our current guidelines. How can we best protect Middle Creek & enhance this streamtract. Does not support path next to stream as it may create a negative impact by creating more traffic flow along. Traffic flow along frontage road is a concern. Concerned with separate loading & delivery access to the west of roundabout where it may clog traffic. We also need to protect the number of hotbeds and the proposed amendments headed in the right direction. Concerned about the modifications to the changing the language of GRFA in the master plan. Eliminating this language may not meet the goals of what is going on in town. Commissioner Martin stated that he is excited about the concept, idea, affordable demographic. Excited for the potential affordable restaurant. Cannot comment on Lot 10, that's a council decision on what is done with the agreement. Master plan needs to have positive impact on streamtract and that there should be no path next to stream. Agrees with Commissioner Cleveland shared services option should be explored further. Concerned increased density and impact on traffic. Commissioner Gillette stated he agrees with Commissioner Cleveland and would take if further, that the master plan we are amending went too far. We should be backing up and relying more heavily on the original plan that isn't specific to this site. Amending this plan with site specific constraints, traffic, pedestrian and not worry about square footage to hotel, architectural features, etc. Then allow for development plan to meet the criteria of this master plan. Too detailed already. Proposal is fantastic but we need scale this back and deal with more of this with the development plan. Explore how we can improve traffic around our streams. This is an asset. Commissioner Pratt agree with Commissioner Cleveland' s comments. Getting back into the master plan and not turning it into a development plan. Danger with graphics is bogging down people with details. Distracted us today with our job today which is amending the master plan. Loading & delivery combining is a great concept. However, when they are in two distinct locations, this is going to be difficult to achieve. Setbacks/stepdowns should go both ways both off of West Meadow Drive as well as South Frontage Road. Believes the project is a good one and the concept is fine. Pedestrian access improvements North to South are needed, skeptical to eliminate the path between hospital and Skaal hus. We need to look at a sidewalk along frontage road. MP for WMC has been submitted & approved there is no application to change that. We need to focus on the masterplan on the Evergreen modifications. Mr. Lamont has asked for 2 minutes of rebuttal and will make an exception to grant that. Lamont asked when you look at the hospital master plan as you call it, it is very detailed. We no longer do Special Development Districts, we do amendments to master plans. Peter is headed in the right direction. Should be able to present the same detail in this amendment as was allowed at WMC. Commissioner Pratt excused himself for the remainder of the meeting due to a prior commitment. He departed the meeting at 2:40pm. 3. A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail Town Code, to allow for the future development of Employee Housing Units on the Chamonix parcel located at 2310 Chamonix Road, Parcel B, Resubdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto (PEC150019). Applicant: Town of Vail Community Development Department Planner: George Ruther Action: Table to August 24, 2015 Motion: Cleveland Second: Martin Vote: 6-0-0 (Pratt had left the meeting) 4. A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12- 9C-3, Conditional Uses, Vail Town Code, to amend the approved development plan for the private school to establish the appropriate dimensional standards for a proposed employee housing unit (Headmasters House), a permitted use in the General Use (GU) Zone District, located at 3000 Booth Falls Road/Lot 1, Vail Mountain School, and setting forth details in regard thereto. (PEC 150011) Applicant: Vail Mountain School, represented by Mauriello Planning Group Planner: Jonathan Spence Action: Table to August 24, 2015 Motion: Cleveland Second: Martin Vote: 6-0-0 (Pratt has left the meeting) 5. Informational Update 1. Planning and Environmental Commission training — Matt Mire Town Attorney Matt Mire provided legal training to the board as required by the Town's insurance provider, CIRSA. Review of Legislative vs. Quasi -Judicial proceedings were reviewed as well as policies & protocols for each member was reviewed. Proceeding review of office hours & best way to reach him. Handbooks handed out for appointed officials... provided by CML — roles & responsibilities. 2. Gore Creek Strategic Plan Update—Seth Mason Seth Mason of Lotic Hydrological, presented information to the commission that will be utilized in the creation of the Gore Creek Strategic Plan. This plan will be presented to the Commission at the September 14, 2015 meeting for a recommendation to the Vail Town Council. 6. Adjournment Motion: Cleveland Second: Lockman Vote: 6-0-0 (Pratt had left the meeting) The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479- 2356, Telecommunication Device for the Deaf (TDD), for information. TO6'UPJ OF VAdL. VAIL TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: August 10, 2015 ITEM/TOPIC: A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan Recommendations for the Evergreen Lodge at Vail, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044) ATTACHMENTS: Description: ❑ Amendment Lionshead Redevelopment Master Plan- PEC140044 Evergreen Lodge LRMP Text Amendment Memo 081015.docx Evergreen Memorandum TOWN OF VAIL Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: August 10, 2015 SUBJECT: A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan Recommendations for the Evergreen Lodge at Vail, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044) Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group Planner: George Ruther I. SUMMARY The applicant, Evergreen Lodge at Vail, represented by the Mauriello Planning Group, is requesting a work session with the Planning and Environmental Commission (Commission) to discuss proposed amendments to the Lionshead Redevelopment Master Plan (LRMP). The applicant will seek approval of these amendments when the land exchange between the Vail Valley Medical Center (VVMC) and the Evergreen Lodge (EL) is finalized. At this time, it is likely the land exchange will occur as conversations are ongoing and efforts are being made by all parties to execute a final agreement. This work session is intended to begin a dialogue with the Commission and engage the community to identify the desired redevelopment outcomes of the Evergreen Lodge site should a land exchange occur. As this public hearing is a work session, staff has not prepared a recommendation for consideration by the Planning and Environmental Commission. A staff recommendation will be provided at the time of the final public hearing on this application. The applicant requests the Commission continues this public hearing to the September 14, 2015 meeting of the Planning and Environmental Commission. II. DESCRIPTION OF REQUEST The applicant, Evergreen Lodge at Vail, represented by the Mauriello Planning Group, is requesting a work session with the Planning and Environmental Commission to discuss proposed amendments Chapter 5, Detailed Plan Recommendations, subsection 5.19, Evergreen Lodge at Vail, of the Lionshead Redevelopment Master Plan. The four purposes of the amendments are to: 1. Clearly identify and articulate the desired outcomes of a future redevelopment of the Evergreen Lodge at Vail property, 2. Remove language from the Master Plan which is no longer relevant or applicable, 3. Respond to changes in conditions as a result of the land exchange with Vail Valley Medical Center, and 4. Establish predictability within the review process by providing detailed site specific recommendations for redevelopment of the Evergreen Lodge at Vail site. III. PROPOSED AMENDMENTS The amendments proposed by the applicant are drafted and presented assuming the proposed land exchange has occurred. Text to be added to the LRMP is shown in bold italics and text to be deleted is shown in striko+hre- ,nh 5.19 Evergreen Lodge at Vail The Evergreen Lodge at Vail is located directly east of the Middle Creek Stream Tract and is bordered to the north by the South Frontage Road and to the sem# east by the Vail Valley Medical Center., and to the east by the West Star Ronk The lot area is 136,807 114,337 square feet or 3.14 2 625 acres. Since the original inclusion in the Lionshead Redevelopment Master Plan, a portion of the Evergreen Lodge parcel, adjacent to the existing VVMC parking garage, was sold in 2014 to the Vail Valley Medical Center (VVMC). Additionally, in _(monthof 2015, the Evergreen Lodge and the Vail Valley Medical Center, entered into an agreement to exchange land that resulted in the Evergreen Lodge acquiring approximately 12,500 sq. ft. of the VVMC property south of the Evergreen Lodge and VVMC acquiring 9,970 sq. ft. of Evergreen Lodge land east of the Lodge. (See figure ???) The agreement was reached based on the results of a two day charrette between VVMC, Town of Vail, and the Evergreen Lodge representatives, which was conducted in December of 2014 where the parties developed a workable conceptual development plan benefiting all parties. The resulting land area for the Evergreen Lodge is approximately 2.68 acres after the land trade. Physical improvements that currently exist on the site are a nine -story tall hotel/condominium structure with an adjoining two-story tall hotel facilities wing (19 dwelling units and 128 accommodation units) gone below -grade structured parking garage (52 parking spaces), and paved surface parking (85 parking spaces). The nine -story tall structure has a predominant east -west orientation along the southerly edge of the site while the facilities wing has a north -south orientation along the westerly edge of the site. Vehicle access to Town of Vail Page 2 the site is provided at two curb cuts along the South Frontage Road. No dedicated loading and delivery berths currently exist on the site. Delivery vehicles often are required to maneuver onto the site by backing from the South Frontage Road. TTheP__A.Sterr, marking garage is utilized by the Vail Valle Opportunities for future improvements and upgrades include: • Elimination of surface parking and creation of more underground parking; • Enclosed Loading and Delivery; • Architectural enhancements consistent with the Lionshead Architectural Design Guidelines; • Improved exterior lighting; • Coordinated vehicular access and implementation of the Vail Streetscape Master Plan recommendations; • Creek improvements to improve health and access by the public; • Improved streetscape and landscaping along the South Frontage Road; • Improved pedestrian circulation along the South Frontage Road and connection to West Meadow Drive, and • Upgraded and expanded hotel accommodations and amenities. 5.19.1 Pedestrian Access Pedestrian access should be upgraded to provide a safe and attractive pedestrian connection from the South Frontage Road, through the Evergreen Lodge development site and/or the adjacent tracts of land owned by the Town of Vail and the Eagle River Water and Sanitation District, to West Meadow Drive and with a continuous pedestrian/bicycle path along the South Frontage Road, as .depiGted gr, Map T herein, consistent with the Town's proposed plans for a roundabout along the frontage of the Evergreen Lodge property (see figure ???). A gravel path connecting the South Frontage Road to the paved pedestrian path located on the east side of the Dobson Ice Arena presently exists along the south side of the property. This path, while functional, receives little, if any, regular maintenance and includes a railroad tie set of stairs that is unsafe and in disrepair. There are currently no pedestrian improvements located along the South Frontage Road along the Evergreen Lodge frontage. Though no improvements exist, a fair number of pedestrians use the southerly edge of the South Frontage Road when entering or exiting the site or while traveling past the property. In order to improve pedestrian access and safety, it is recommended that future redevelopment of the site includes the construction of a continuous pedestrian/bicycle path along the South Frontage Road and that the existing gravel path along the southerly edge of the site be improved and regularly maintained. Said impFeyemen4s may neneooita4e the Reed f9F p rles+rian anness ease +hoc Based on the results of the charrette with VVMC, the land trade provides an opportunity to create a pedestrian walkway from the South Frontage Road to West Meadow Drive along the new shared property line between the structures on both Town of Vail Page 3 properties. Conceptually, the new walkway could benefit users of both the VVMC and the Evergreen Lodge properties while also allowing for access by the public. It may be necessary to utilize the Town owned Lot 10 to accomplish the desired pedestrian connection from South Frontage Road to West Meadow Drive, a desired public improvement. 5.19.2 South Frontage Road Improvements and Vehicular Access The site is currently accessed by vehicles from the South Frontage Road #GM with two, full movement-,4we-way access points. The current location of these access points relative to the existing access points for the `ye�aT US Bank Building, Vail Valley Medical Center parking structure, Town of Vail Municipal Buildings, and potential future access points to the Vail Valley Medical Center and Vail International Building results in undesirable traffic flow and turning movements creating traffic safety, apd capacity, and level of service concerns. In keeping with Policy Objective 2.3.4, Improved Access and Circulation, of the Plan, opportunities for public transportation and vehicular circulation improvements should be explored in conjunction with any future redevelopment of the site. Vehicular access to the Evergreen Lodge from West Meadow Drive shall be prohibited. Possible opportunities for improvements may include, an improved mass transit stop, relocated/reduced/shared points of entry/exiting, restricted access points, acceleration/ deceleration lanes, greater sight distances, dedicated turning lanes and landscaped medians, and the evaluation and possible implementation of an intersection solution, such as a roundabout. It is preferred by the Town that a full roundabout be located along the frontage of this site that takes into account the additional through traffic needs generally of the community but also specifically of the future redevelopment of the Town's municipal site, WMC, and the Evergreen Lodge property, though additional study of the roundabout design is necessary. As currently envisioned, the roundabout and roadway improvements would allow for a primary right in, right out vehicular access and a separate right in, right out service vehicle access to the Evergreen Lodge property. 5.19.3 Preservation of Existing Accommodation Units The Evergreen Lodge presently contains 128 short-term accommodation units. Ir addition, the Evergreen Lodge also contains a restaurant and meeting space facilities incidental to the operation of the Lodge. Built in 1974 these existing units and facilities are old and developed to the standards desired decades ago and no longer provide guests with accommodations meeting modern expectations. Given the importance and need for short-term accommodations to the vitality and success of the community, any future redevelopment of the site shall ensure the preservation of short-term accommodation units on the site, pursuant to the live bed policy in Section 4.13. The preser„o+inn of shert term enngm mg�etigns shgi .1d fgni is gn mAintAining the ni imher gf existing hotel be end the emgi int of grgssresiddent square feetage gn the site -A'-; Yeiell es Town of Vail Page 4 RRIMMIT ".29 ro�ii-ccraved While the development trend in Vail over the last two decades has been to focus on high-end, luxury accommodations utilizing more floor area per room, the opportunity exists to create high quality units that are smaller and more affordable yet still achieve the goal of maintaining the existing number of keys, live beds, and improving the revenues and vitality of the Town. In�Opportunities for increasing the number of accommodation units beyond the existing 128 units already on-site should be evaluated during the development review process. For example, the construction of "attached accommodation units"asdef,iRe d ir, +ho 7nninn Reg ilo+ieps or the provision of a rental management program, could significantly increase the availability of short-term rental opportunities within the building. 5.19.4 Impacts on Middle Creek Stream Tract Tho AAirlrlle GFeel� FP_ _m Tr_n4 lino to 4�P_04 r -f the CYeFgFeeR Ledge. Tr-An4 io GYem by he Te_\.AV , of Vaa 1. The Evergreen site is bordered on the west by Middle Creek running through two tracts of land: one owned by the Town and one owned by the Eagle River Water and Sanitation District. The tracts are +s heavily vegetated with several substantial deciduous trees and a significant lower layer of underbrush and also includes some pedestrian path improvements and a pedestrian bridge. Given the importance of water quality it is imperative that any future development on the Evergreen Lodge site does not negative impact the riparian corridor of Middle Creek. Although the site borders the Middle Creek Strearn TraGt, these tracts, there is no significant amount of quality vegetation on the site and the parcel lies out of the 100 -year flood plain. As currently configured, opportunities exist to better recognize the benefits of creek side development and to improve and enhance the riparian corridor. While the Pat- iral riparian corridor of Middle Creek should ,needs, te remain protected and preserved, the physical and visual relationships and references between adjacent development and the stream tracts should be strengthened. Careful consideration should be taken when approving any application for development adjacent to the Creek. An opportunity exists to create a significant connection between the Evergreen Lodge and Middle Creek. Any use of Middle Creek for aesthetic or recreational purposes, however, should be subordinate to the preservation of the natural riparian corridor and its inherent natural character. The Middle GFeek StFeam Trar_t These stream tracts may provide an opportunity for the construction of a recreational path connecting the South Frontage Road and uses on the Evergreen Lodge property to the existing pedestrian paths at the Dobson Ice Arena providing a strong pedestrian connection to West Meadow Drive. 5.19.5 Relationship to the Vail Valley Medical Center and the Center Town's Lot 10 Town of Vail Page 5 Perhaps the most critical functional relationship is the need to coordinate any future development on the Evergreen Lodge site with the Vail Valley Medical Center.C,rexample every effort she, ilr! ho iaLen ie ensi ire +ho+ fi it ire delieFy fanilities grading and si+e ieRtS shared pa*ing pedestFian pathway nenneniiens and I-Aind evnhaRges Both parties have taken steps to ensure the properties can be redeveloped in a more coordinated manner by executing the land exchange. The land exchange provides better access length and frontage and redevelopment opportunities to the Vail Valley Medical Center by securing additional South Frontage Road access and providing a location for the future emergency helipad providing direct access to medical facilities on -campus. The exchange of land gives the Evergreen Lodge an opportunity to make an important pedestrian connection to West Meadow Drive, thereby strengthening the pedestrian connection into Lionshead and Vail Village. The land exchange also allows for a better vehicular access by providing a reasonable location for a roundabout located in front of the Evergreen Lodge improving access to both properties. This pedestrian connection potentially utilizes a one-story deck that could cover surface parking on the VVMC campus. While a deck provides covered and screened parking, it also adds a landscape element benefiting the views and use by patrons from Evergreen Lodge and VVMC. In order for a connection and landscape enhancement to be successful, it must be developed without setbacks between the properties and may require stairs and elevator access on or adjacent to Lot 10. (see figure ???) The Town owns Lot 10, which is located at the southwest corner of the existing VVMC campus and at the southern end of the land included in the land trade to the Evergreen Lodge (see figure ???). The southerly portion of Lot 10 is developed as West Meadow Drive street and sidewalk improvements and the northerly portion is currently developed with a surface parking lot currently used jointly by WMC and the Town's library personnel. While not essential for the redevelopment of the Evergreen Lodge, a preferred alternative would be to allow a portion of Lot 10 to be used by the Evergreen Lodge to provide a strong connection to West Meadow Drive. Any private use of Lot 10 should provide a public benefit to the community and interest, vitality, and interaction with pedestrians along West Meadow Drive, such as public art or a public park and provide for access of Evergreen Lodge patrons. The other portion of Lot 10 not utilized by the Evergreen Lodge could be utilized for a covered landscape deck and parking for WMC and pedestrian connection enhancements to allow connection back to the South Frontage Road. (see figure ???) Town of Vail Page 6 Because it is unlikely that the redevelopment of the Evergreen Lodge and VVMC will occur within the same timeframes, any redevelopment of the Evergreen Lodge property or WMC property will need to provide appropriate interim development solutions that allow the properties to be developed in a functional and aesthetic fashion. Guarantees and/or temporary improvements such as landscape buffers and pedestrian paths may be required of any redevelopment program in the interim. 5.19.6 Service and Delivery Service and delivery functions for the hotel are currently accommodated on grade from the westerly entrance to the property. Service and delivery for the redeveloped Evergreen Lodge should occur within the structures or otherwise be hiddep adequately screened from public view. Service and delivery truck turning maneuvering should not negatively impact traffic flow on the South Frontage Road and it is anticipated that a separate loading and service entry will be allowed in conjunction with the placement of a potential new roundabout in this location. `n�i�TooligRRq Rt r,f +ho aGGeSS PGRtc atteRtinn chni I'd he giVeR tG +ho Innotinn nfof Ge -P ino A -Rd marking 11 11-1h A A 5.19.7 Setbacks from the South Frontage Road Special consideration should be given to the setback of buildings from the South Frontage Road. Pursuant to the Lionshead Mixed Use -1 zone district setback standards, a minimum 10 -foot (10') setback is required. Given the relationship of the development site to the South Frontage Road, the need for adequate area for vehicular traffic circulation, the importance of a landscape area to visually screen the massing of the building, and the existence of a 30 -foot wide utility easement along the southerly edge of the South Frontage Road, the minimum required front setback for the Evergreen Lodge development site shall be thirty feet (30'). This increased setback requirement shall supersede the 10 -foot setback requirement prescribed in Section 12-7H-10, Setbacks, Vail Town Code. Based to the coordinated efforts and agreements between the Evergreen Lodge and the Vail Valley Medical Center, there are opportunities for a covered parking deck and pedestrian access landscape plaza to be developed between the properties. If appropriately designed, a zero set back in these areas should be considered during the development review process. Additionally, below grade improvements, including but not limited to, parking and circulation improvements may be developed without the need for setbacks if found to be consistent with the Town's development objectives. Town of Vail Page 7 5.19.8 Architectural Improvements and Building Heights The architectural design guidelines (Chapter 8) discuss several transition tools that can be used to adapt an existing building to the new character and architectural quality desired for Lionshead. Given the high visibility of the buildings on this site and the extent to which they influence the quality of the experience of passers-by, all future development on the site should be closely scrutinized for compliance with the applicable architectural design guidelines. That said, the Evergreen Lodge is located in a transitional area with VVMC, the Library, and Dobson Arena, which tend to have more modern or institutional architecture. It may be appropriate to allow the Evergreen Lodge to be redeveloped with a contemporary expression of alpine architecture to address this transitional location provided it is found to be consistent with the Town's development objectives and adopted design guidelines. The building will need to have a relationship to adjacent buildings and pedestrian corridors. With the addition of the land acquired from the Vail Valley Medical Center, the Evergreen Lodge has the opportunity to step building mass down towards West Meadow Drive in a north/south orientation. Building mass should step down from the South Frontage Road to the south boundary of the Evergreen Lodge property. The building on the exchange parcel should step down to a maximum of four or five stories with complementary roof forms to achieve a more pedestrian scale building, consistent with the west wing of the medical center. The final building massing, scale and form shall be determined during the development review process. 5.19.9 Public Transit Stop A public transit stop is presently located east of the `^��ar US Bank Building, across the street from the Town Municipal offices. Through the future redevelopment of the Evergreen Lodge and the Vail Valley Medical Center, an opportunity exists to potentially relocate the transit stop to a more optimal location. IV. DISCUSSION ITEMS 5.19 Evergreen Lodge at Vail The master plan language included within this section provides a broad overview of the existing site, structure and outcomes of the land exchange. The proposed changes contain facts associated with the potential land exchange and identify opportunities for future improvements and upgrades. • Staff agrees that a figure depicting the land exchange and overall parcel would be beneficial to this section. Town of Vail Page 8 5.19.1 Pedestrian Access This section of the Plan highlights the importance of pedestrian connections along the South Frontage Road and north/south through the site connecting West Meadow Drive to the South Frontage Road. The applicant has proposed to strike the sentence identifying the need for a public easement to be placed upon the pedestrian connections. This section concludes with recommendations for the Town owned Lot 10. • Staff agrees that a figure depicting the pedestrian connections would be beneficial to the understanding of this need and recommends Map T be amended accordingly. • It should be noted that the Town Council will need to review statements regarding Lot 10 and determine its role in the revised text. • Staff recommends the sentence identifying the need for public pedestrian easements remain as an expectation within this section. 5.19.2 South Frontage Road Improvements and Vehicular Access This section of the Plan speaks to the future traffic improvements needed on the South Frontage Road to address access to the Evergreen Lodge, Vail Valley Medical Center (VVMC), and the Town municipal site. Significant review and vetting has resulted in a solution which incorporates a roundabout and medians which would restrict many site access turning movements to right-in/right-out. The proposed language speaks to the roundabout solution that has been captured in the VVMC Master Plan. It is also anticipated that amendments will be forthcoming to the Vail Transportation Master Plan to capture this recent traffic improvement within the plan. Staff recommends a statement be added emphasizing the importance of the roundabout to ensure Town accepted Levels of Service (LOS) are achieved and that it is noted that CDOT requirements shall be met with regard to all driveways and access points. 5.19.3 Preservation of Existing Accommodation Units Within this section of the Plan the applicant proposes to strike the requirement to preserve the number of accommodation units on the site and the amount of gross residential floor area devoted to accommodation units. This requirement captures the intent of several Master Plan goals and objectives. Policy Objective 2.3.3, Stronger Economic Base Through Increased Live Beds, Lionshead Redevelopment Master Plan, speaks to the importance of live beds and policy of no net loss of existing live beds. Within the Vail Land Use Plan Commercial Goals 3.1, 3.2, and 3.3 speak to the importance of hotels. Staff has included these goals within Section V of this memorandum. In place of this requirement the applicant has cited Section 4.13, Live Beds, Lionshead Redevelopment Master Plan as the guiding policy for the redevelopment of the site (text Town of Vail Page 9 included in Section V). The Live Bed policy does not necessarily require the incorporation of accommodations units. It allows for a mixture of unit types which can be owned in whole or in part, thus resulting in the ability to choose not to participate in any rental program. Staff finds it necessary to maintain a requirement within this section clearly identifying the need for accommodation units to be located upon the site. There may be some merit to a discussion which seeks to achieve an equivalency with any new development as compared to the existing development. Staff recognizes that the 128 hotel rooms on the site were developed in 1974 and may not meet the needs of our guests in terms of modern design, size, amenities, etc. It may be appropriate to discuss a requirement to maintain the gross residential square footage devoted to accommodation units while allowing for some reduction in overall number or vice -versa. Regardless, whatever language is ultimately approved, it must further the Town's policy regarding live beds. Staff would like to engage in a conversation with the Commission and applicant regarding this requirement at the public hearing. 5.19.4 Impacts on Middle Creek Stream Tract This section identified the need to protect and preserve the Middle Creek riparian corridor prior to the listing of Gore Creek on the 303d list of impaired streams. The proposed text changes expand upon the concept of protecting and reestablishing the riparian corridor while balancing the possibility to establish it as an amenity to the community and the Evergreen Lodge site. Staff recommends language is added to address a requirement to comply with any adopted stream health initiatives, policies, and/or regulations that are developed as the town moves forward on improvements to Gore Creek stream health. 5.19.5 Relationship to the Vail Valley Medical Center and the proposed Vail Givin Center Town's Lot 10 This section includes proposed text highlighting the opportunities created by the land exchange. Furthermore it speaks to the likelihood of an interim scenario as the VVMC may redevelop sooner than the Evergreen Lodge site and consideration will need to be given to changes to vehicular access, pedestrian paths, landscaping, etc. Staff would agree that a figure depicting the pedestrian connections would be beneficial to the understanding of this need. It should be noted that the Town Council will need to review statements regarding Lot 10 and determine its role in the revised text. Should this amendment move forward the Town Council would weigh in on any provisions regarding Lot 10 and its future inclusion in any development scenario. 5.19.6 Service and Delivery Town of Vail Page 10 Amendments to this section include a provision for a separate curb cut access for loading and delivery vehicles. Within the VVMC MP a provision for the exploration of a shared loading and delivery scenario between the VVMC and Evergreen Lodge was included in Chapter 10, Potential Land exchange with the Evergreen Lodge. Staff recommends language is added to this section identifying a need to explore shared loading and delivery scenarios with the VVMC. A sentence with this same requirement was included in the PEC recommended VVMC MP text to Town Council. While VVMC will likely maintain some form of service and delivery on West Meadow Drive, as contemplated in the VVMC MP, there may be opportunities to further reduce vehicle trips on West Meadow Drive. 5.19.7 Setbacks from the South Frontage Road No text is proposed to be stricken within this section. Text has been added to address the potential for a covered parking deck in the location of the west parking lot for the VVMC. Below grade encroachments into the required setbacks have been permitted upon several properties zoned Lionshead Mixed Use 1. The encroachment of below grade improvements has been balanced with the need to be able to plant appropriate vegetation upon the structure. Items to consider are the loads placed upon any below grade structure through the placement of soil and plant material and water drainage. Staff recommends a figure be added to this section to depict the concepts included within the proposed text for consideration of zero setbacks. A zero setback should not be granted at this time. Staff cannot evaluate and comment on any proposed reduction in setbacks without the provision of graphics depicting any proposed reductions in the 10 -foot minimum setback. 5.19.8 Architectural Improvements and Building Heights No text is proposed to be stricken within this section. Text has been added to address the need to step the structure down as the development approaches West Meadow Drive. Additionally, it speaks to the need for the development to relate to adjacent buildings. It is important to note that the future emergency helipad building is to be located on the northwest corner of the VVMC site. This new building is identified as being up to 75 feet in height. Staff recommends the inclusion of a figure identifying the anticipated bulk and mass envisioned for the site through the indication of the number of floor plates upon various portions of the site. Conceptual in nature, the figure generally depict 5.19.9 Public Transit Stop There were no substantive changes made to this section. The recommendations contained within remain valid. Town of Vail Page 11 V. BACKGROUND The Evergreen Lodge was previously zoned Special Development District No. 14 with an underlying zoning of High Density Multiple -Family. The Special Development District (SDD) was established via Ordinance No. 5, Series of 1986. The SDD permitted 128 accommodation units, 19 dwelling units, a restaurant, lounge, spa, and meeting room/conference facility space. On December 20, 2005, Resolution No. 23, Series of 2005, was approved by the Vail Town Council amending the Lionshead Redevelopment Master Plan to include detailed plan recommendations for the Evergreen Lodge site and amend the boundaries of the Lionshead Study Area. Additionally, Ordinance No. 30, Series of 2005, was adopted establishing Lionshead Mixed Use 1 District zoning for the Evergreen Lodge parcel. VI. APPLICABLE PLANNING DOCUMENTS Staff believes that the following provisions of the Vail Town Code are relevant to the review of this proposal: TITLE 12: ZONING REGULATIONS Article 12-7H Lionshead Mixed Use 1 (LMU-1) District (in part) 12-7H-1: PURPOSE: The Lionshead mixed use 1 district is intended to provide sites for a mixture of multiple - family dwellings, lodges, hotels, fractional fee clubs, timeshares, lodge dwelling units, restaurants, offices, skier services, and commercial establishments in a clustered, unified development. Lionshead mixed use 1 district, in accordance with the Lionshead redevelopment master plan, is intended to ensure adequate light, air, open space and other amenities appropriate to the permitted types of buildings and uses and to maintain the desirable qualities of the zone district by establishing appropriate site development standards. This zone district is meant to encourage and provide incentives for redevelopment in accordance with the Lionshead redevelopment master plan. This zone district was specifically developed to provide incentives for properties to redevelop. The ultimate goal of these incentives is to create an economically vibrant lodging, housing, and commercial core area. The incentives in this zone district include increases in allowable gross residential floor area, building height, and density over the previously established zoning in the Lionshead redevelopment master plan study area. The primary goal of the incentives is to create economic conditions favorable to inducing private redevelopment consistent with the Lionshead redevelopment master plan. Additionally, the incentives are created to help finance public off site improvements adjacent to redevelopment projects. With any development/redevelopment proposal taking advantage of the incentives created herein, the following amenities will be evaluated. streetscape improvements, Town of Vail Page 12 pedestrian/bicycle access, public plaza redevelopment, public art, roadway improvements, and similar improvements. LIONSHEAD REDEVELOMENT MASTER PLAN 2.3 Policy Objectives The Town Council adopted six policy objectives on November 4, 1996 to outline the important issues to be addressed in the master plan and to provide a policy framework for the master planning process. 2.3.1 Renewal and Redevelopment Lionshead can and should be renewed and redeveloped to become a warmer, more vibrant environment for guests and residents. Lionshead needs an appealing and coherent identity, a sense of place, a personality, a purpose, and an improved aesthetic character. 2.3.2 Vitality and Amenities We must seize the opportunity to enhance guest experience and community interaction through expanded and additional activities and amenities such as performing arts venues, conference facilities, ice rinks, streetscape, parks and other recreational improvements. 2.3.3 Stronger Economic Base Through Increased Live Beds In order to enhance the vitality and viability of Vail, renewal and redevelopment in Lionshead must promote improved occupancy rates and the creation of additional bed base ("live beds" or "warm beds') through new lodging products. Live beds and warm beds are best described as residential or lodging rooms or units that are designed for occupancy by visitors, guests, individuals, or families on a short term rental basis. In order to improve occupancy rates and create additional bed base in Lionshead, applications for new development and redevelopment projects which include a residential component shall provide live beds in the form of accommodation units, fractional fee club units, lodge dwelling units, timeshare units, attached accommodation units (i.e, lock -off units), or dwelling units which are included in a voluntary rental management program and available for short term rental. Further, it is the expressed goal of this Plan that in addition to creating additional bed base through new lodging products, there shall be no net loss of existing live beds within the Lionshead Redevelopment Master Plan study area. 2.3.4 Improved Access and Circulation The flow of pedestrian, vehicular, bicycle and mass transit traffic must be improved within and through Lionshead. 2.3.5 Improved Infrastructure The infrastructure of Lionshead (streets, walkways, transportation systems, parking, utilities, loading and delivery systems, snow removal and storage capacity) and its public and private services must be upgraded to support Town of Vail Page 13 redevelopment and revitalization efforts and to meet the service expectations of our guests and residents. 4.13 Live Beds The maintenance, preservation, and enhancement of the live bed base are critical to the future success of Lionshead and as such, special emphasis should be placed on increasing the number of live beds in Lionshead as the area undergoes redevelopment. The Lionshead area currently contains a large percentage of the Town's overall lodging bed base. The bed base in Lionshead's consists of a variety of residential and lodging products including hotels, condominiums, timeshares and hybrids of all three. The vast majority of live beds in Lionshead are not accommodation units in hotels, but instead, in dwelling units in residential condominiums such as the Vail 21, Treetops, Antlers Lodge, Lion Square Lodge, Lifthouse Lodge, Landmark Tower and Townhomes, Lionshead Arcade, and Montaneros, all of which have some form of rental/property management program that encourages short term rental of dwelling units when the owners are not in residence. It has been the experience in Lionshead that condominium projects which include a voluntary rental management program have occupancy rates which exceed the occupancy rate of hotel products, and therefore tend to provide more live beds and produce more lodging tax revenues to the Town. Applications for new development or redevelopment which maintain, preserve, and enhance the live bed base in Lionshead have a significantly greater chance of approval in the development review process than those which do not. 4.13.1 Live Bed Definition Pursuant to Policy Objective 2.3.3, live beds (and warm beds) are defined as residential or lodging rooms or units that are designed for occupancy by visitors, guests, individuals, or families, on a short term rental basis. A live bed may include the following residential products. accommodation units, fractional fee club units, lodge dwelling units, timeshare units, attached accommodation units (i.e., lock -off units), and dwelling units which are included in a voluntary rental management program and available for short term rental. 4.13.2 Location of Live Beds Live beds should be located in Lionshead pursuant to the Lionshead Mixed Use 1 and 2 zone districts. All properties within Lionshead, when developing or redeveloping and providing new residential or lodging products, should provide live beds as defined herein. 4.13.3 Hotel -types of Services and Amenities To aid in the furtherance of Policy Objective 2.3.3 of the Plan, the creation of additional live beds should include hotel -types of services and amenities. Such services and amenities may include, but not be limited to, the operation of a front desk, registration/reservation capabilities, recreational amenities, guest drop-off, on-site management, etc. These types of services and amenities in multiple family residential dwellings will Town of Vail Page 14 increase the likelihood that the dwelling units will be made available for short term occupancy and help to promote improved occupancy rates. 4.13.4 Review of New Development and Redevelopment Projects The Planning and Environmental Commission shall consider the policies and direction given by this Plan with respect to live beds when reviewing new development and redevelopment projects in Lionshead. Applications for new development or redevelopment shall maintain the live bed base in Lionshead. Applications for new development and redevelopment which enhance the live bed base have a significantly greater chance of approval in the development review process than those which do not. A proposal's adherence to the policies contained in the adopted master plan will be one of the factors analyzed by staff, the Planning and Environmental Commission (PEC), the Design Review Board (DRB), and the Town Council (as applicable) in determining whether to approve or disapprove the specific proposal. VAIL LAND USE PLAN CHAPTER II — LAND USE PLAN GOALS/ POLICIES.- The OLICIES.The goals articulated here reflect the desires of the citizenry as expressed through the series of public meetings that were held throughout the project. A set of initial goals were developed which were then substantially revised after different types of opinions were brought out in the second meeting. The goal statements were developed to reflect a general consensus once the public had had the opportunity to reflect on the concepts and ideas initially presented. The goal statements were then revised through the review process with the Task Force, the Planning and Environmental Commission and Town Council and now represent policy guidelines in the review process for new development proposals. These goal statements should be used in conjunction with the adopted Land Use Plan map, in the evaluation of any development proposal. The goal statements which are reflected in the design of the proposed Plan are as follows. 1. General Growth /Development 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.2 The quality of the environment including air, water and other natural resources should be protected as the Town grows. 1.3 The quality of development should be maintained and upgraded whenever possible. Town of Vail Page 15 1. 13 Vail recognizes its stream tract as being a desirable land feature as well as its potential for public use. 3. Commercial 3.1 The hotel bed base should be preserved and use more efficiently. 3.2 The Village and Lionshead areas the best location for hotels to serve the future needs of destination skiers. 3.3 Hotels are important to the continued success of the Town of Vail, therefore conversion to condominiums should be discouraged. 3.4 Commercial growth should be concentrated in existing commercial areas to accommodate both local and visitor needs. 4. Village Core/ Lionshead 4.1 Future commercial development should continue to occur primarily in existing commercial areas. Future commercial development in the Core areas needs to be carefully controlled to facilitate access and delivery. 4.2 Increased density in the Core areas is acceptable so long as the existing character of each area is preserved through implementation of the Urban Design Guide Plan and the Vail Village Master Plan. 4.4 The connection between the Village Core and Lionshead should be enhanced through.- a. hrough.a. Installation of a new type of people mover. b. Improving the pedestrian system with a creatively designed connection, oriented toward a nature walk, alpine garden, and/or sculpture plaza. c. New development should be controlled to limit commercial uses. 5. Residential 5.1 Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exist. 5.2 Quality time share units should be accommodated to help keep occupancy rates up. 5.3 Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail, with appropriate restrictions. 5.4 Residential growth should keep pace with the market place demands for a full range of housing types. Town of Vail Page 16 5.5 The existing employee housing base should be preserved and upgraded. Additional employee housing needs should be accommodated at varied sites throughout the community. VII. CRITERIA Amendments to the Lionshead Redevelopment Master Plan require a public hearing review process as outlined in Section 12-3-6 of the Town Code. If approved, amendments are adopted by the passage of a resolution by the Vail Town Council. According to the Lionshead Redevelopment Master Plan, amendments to the Master Plan must address the following review criteria: How have conditions changed since the plan was adopted? How is the plan in error? How would an addition, deletion, or change to the plan be in concert with the plan in general? Staff will provide responses to these criteria when a final recommendation is requested from the Planning and Environmental Commission. VIII. STAFF RECOMMENDATION The Community Development Department recommends that the Town of Vail Planning and Environmental Commission continues this discussion to the September 14, 2015, public hearing. Town of Vail Page 17 TO6'UPJ OF VAdL. VAIL TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: August 10, 2015 ITEM/TOPIC: A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail Town Code, to allow for the future development of Employee Housing Units on the Chamonix parcel located at 2310 Chamonix Road, Parcel B, Resubdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC150019) Request to table to August 24, 2015 ATTACHMENTS: Name: Description: No Attachments Aviilihk TO6'UPJ OF VAdL. VAIL TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: August 10, 2015 ITEM/TOPIC: A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, to amend the approved development plan for the private school to establish the appropriate dimensional standards for a proposed employee housing unit (Headmasters House), a permitted use in the General Use (GU) Zone District, located at 3000 Booth Falls Road/Lot 1, Vail Mountain School, and setting forth details in regard thereto. (PEC150011) Request to table to August 24, 2015 ATTACHMENTS: Name Description: No Attachments Available TO6'UPJ OF VAdL. VAIL TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: August 10, 2015 ITEM/TOPIC: Planning and Environmental Commission training ATTACHMENTS: Nam( No Attachments Available Description: TO6'UPJ OF VAdL. VAIL TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: August 10, 2015 ITEM/TOPIC: Gore Creek Strategic Plan Update - Seth Mason ATTACHMENTS: Name Description: 0 Gore Creek Action Plan examples and evaluation quidance.docx Gore Creek Action Plan Examples D Strategic Plan for Water Quality Improvements on Gore Strategic Plan for Water Quality Improvements on Gore Creek 081015.pdf Creek Gore Creek Action Plan - Examples and Evaluation Guidance This handout provides: a. An example recommendation for each GAP strategy area (Page 2) b. Guidance for ranking strategy areas (Page 3) c. Guidance for selecting Feasibility Criteria (Page 4) d. Guidance for selecting Effectiveness Criteria (Page 5) e. Guidance for re -ranking strategy areas (Page 6) 1 Example Recommendation from Each GAP Strategy Area Rules and Regulations Require Erosion and Sediment Control plan to be submitted for all sites with total disturbances greater than 500 square feet, or disturbances of any size on sites located adjacent to receiving waters or within delineated zones of water quality influence. Require appropriate stormwater control BMP's on all sites that do not meet the above criteria but where excavation or grading occurs. Best Management Practices Develop and implement a monitoring, management, and maintenance program for all publically owned streamside vegetated buffers. Site Specific Proiects Site Appurtenances Stormwater Controls BMP Recommendations lConstruction Costsl Design and Permitting Total Estimated Capital Cost 1a 3 Forebays 1 1 Sand Filter Adjacentto 1-70 below 1-70 Truck Ram Forebays and Sand Filter $110,000 $44,000 $154,000 Estimated Cost of Vegetation Project Area (ft') Subtotal Estimated Cost* Flood Mitigation Project Identified** Flood Mitigation Total Estimated Capital Cost*** Project 8.8 117,880 $370,143.67 Vail Valley Blvd Bride $1,000.00 $371,143.67 Education and Outreach Develop a yard/garden assistance program where Town staff and groups of volunteers work to improve vegetative buffer extent and function in an aesthetically pleasing manner on privately owned streamside properties. Provide matching grants to program applicants (up to 50% of total cost) for revegetation work conducted on their property. Require program applicants to file a faithful performance bond, letter of credit, or other improvement security and utilize repeated annual monitoring to ensure that restored landscapes are properly maintained for maximum water quality benefit. Data Collection and Research Support or implement efforts to characterize the timing and magnitude of stormwater loading to Gore Creek during precipitation events in order to better target particular stream reaches for revegetation projects or construction of structural stormwater controls. Ranking Strategy Areas Please rank the 5 GAP strategy areas according to your opinion of their effectiveness AND feasibility. Type "A" for Rules and Regulations Type "B" for Best Management Practices Type "C" for Site Specific Projects Type "D" for Education and Outreach Type "E" for Data Collection and Research 1) In your opinion, what is the most feasible and effective strategy area for improving water quality? 2) In your opinion, what is the second most feasible and effective strategy area for improving water quality? 3) In your opinion, what is the third most feasible and effective strategy area for improving water quality? 4) In your opinion, what is the fourth most feasible and effective strategy area for improving water quality? 5) In your opinion, what is the least feasible and effective strategy area for improving water quality? 3 Ranking Feasibility Criteria Please consider the following proposed criteria for evaluating the FEASIBILITY of each GAP recommended action. Type "A" for Cost (capital, ongoing) Type "B" for Political Willpower Type "C" for Property Rights Type "D" for Resource Availability (staff, equipment, etc.) Type "E" for Community Expectations (suitable uses for open spaces, aesthetics, etc.) Type "F" for Leverage (action is enhanced or enabled by other actions) 1) In your opinion, what is the most important criterion when evaluating the FEASABILITY of a GAP recommended action? 2) In your opinion, what is the second most important criterion when evaluating the FEASABILITY of a GAP recommended action? 3) In your opinion, what is the third most important criterion when evaluating the FEASABILITY of a GAP recommended action? 4) In your opinion, what is the fourth most important criterion when evaluating the FEASABILITY of a GAP recommended action? 5) In your opinion, what is the fifth most important criterion when evaluating the FEASABILITY of a GAP recommended action? 6) In your opinion, what is the least important criterion when evaluating the FEASABILITY of a GAP recommended action? Are there any criteria that we should add to the list when considering the feasibility of individual recommended actions? If so, what are they and where to they fit in your ranking scheme? 0 Ranking Effectiveness Criteria Please consider the following proposed criteria for evaluating the EFFECTIVENESS of each GAP recommended action. Type "A" for Location Type "B" for Scale/Scope (how broad or narrow is the reach of the action) Type "C" for Ability to reduce pollutant loading Type "D" for Ability to disrupt transport pathways 1) In your opinion, what is the most important criterion when evaluating the EFFECTIVENESS of a GAP recommended action? 2) In your opinion, what is the second most important criterion when evaluating the EFFECTIVENESS of a GAP recommended action? 3) In your opinion, what is the third most important criterion when evaluating the EFFECTIVENESS of a GAP recommended action? 4) In your opinion, what is the least important criterion when evaluating the EFFECTIVENESS of a GAP recommended action? Are there any criteria that we should add to the list when considering the effectiveness of individual recommended actions? If so, what are they and where to they fit in your ranking scheme? 5 Re -Ranking Strategy Areas Please consider your ranking of the criteria for feasibility and effectiveness. Then, re -rank the 5 GAP strategy areas, first according to your opinion of their effectiveness, and then second according to their feasibility. Type "A" for Rules and Regulations Type "B" for Best Management Practices Type "C" for Site Specific Projects Type "D" for Education and Outreach Type "E" for Data Collection and Research Feasibility 1) In your opinion, what is the most feasible strategy area for improving water quality? 2) In your opinion, what is the second most feasible strategy area for improving water quality? 3) In your opinion, what is the third most feasible strategy area for improving water quality? 4) In your opinion, what is the fourth most feasible strategy area for improving water quality? 5) In your opinion, what is the least feasible strategy area for improving water quality? 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N p O L apo O O 00 O 6 T p u] O c o w s 6 0p 3 0 U OU w - co C-1 -Uj a O m— NT N+ nwo O 5 o-ww m ' CD a) C aO � r O ��� ,a.0 o pU OUC) U O 0 LC w C O U .: C L -O a UJ w 1] .0 3 C O O U) L� p � O_ - a N pi O w C)— C C) .� a) w w O O U) . O O C O t/1 'O .� .a �;.) C C �' w U U O QL LPO ^ L _ .-+ U a O p w w 3 d w O L C a' M) E ao Odo a •iEo o C U)E U O p a) 0 oE" oO � o c- O O w CC -OO L c d O d O w O UJ a) -p E 7 Op N .� E w 0 U' rl VJ p w O N O +� +� p i N U1 w w CU C >' p 0 p w O p O p d \ a) a) O p w p N> O -O E w Q C — h w O O .� O O O C fn o O w 0 .w+ O X w w O C O w i O w= d 0 d E d J d d Li U 0 1 Z Z C) J LL .0 0 O d -0 Q _a m - - Z o a� o m3 r _ W _ ` w _ J LL - a apo ca m �w < wLL w w - co i LL bA tw .O tw O U cn U tw L Q O :r M M A� W LL aL 0 v U m C O I Ln t N a> r -P x L) W W U ..................................... �\ n Ad Name: 11435086A Customer: TOWN OF VAIL/PLAN DEPT/COMM Your account number is- 1 OP2P 33 Vail Daily PROOF OF PUBLICATION STATE OF COLORADO } }SS. COUNTY OF EAGLE } I, Don Rogers, do solemnly swear that I am a qualified representative ofthe Vail Daily. That the same Daily newspaper printed, in whole or in part and published in the County of Eagle, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Eagle for a period of more than fifty-two consecutive weeks next prior to the first publication of the annexed legal notice or advertisement and that said newspaper has published the requested legal notice and advertisement as requested. The Vail Daily is an accepted legal advertising medium, only for jurisdictions operating under Colorado's Home Rule provision. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of I consecutive insertions; and that the first publication of said notice was in the issue of said newspaper dated 8/8/2015 and that the last publication of said notice was dated 8/8/2015 in the issue of said newspaper. In witness whereof, I have here unto set my hand this day, 09/25/2015. General Man ager/Publisher/Editor Vail Daily Subscribed and sworn to before me, a notary public in and for the County of Eagle, State of Colorado this day 09/25/2015. � 2M 4,& 9. -V-� Pamela J. Schultz, Notary Public My Commission expires: November 1, 2015 �pRY PUe/ ' PAMELA J. SCHULTZ 9�� COt-SRP$ My Commismn Expires 11/0112015 PLANNING AND ENVIRONMENTAL COMMIS- SION August 10, 2015, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 45 min. 2. A request for a recommendation to the Vail Town Council for an amendment to the Lions - head Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan Recommenda- tions for the Evergreen Lodge at Vail, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044) Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group Planner: George Ruther 60 min. 3. A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail Town Code, to allow for the future development of Em- ployee Housing Units on the Chamonix parcel located at 2310 Chamonix Road, Parcel B, Re- subdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto (PEC150019). Applicant: Town of Vail Community Develop- ment Department Planner: George Ruther 5 min. 4. A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, to amend the approved development plan for the private school to establish the appropriate di- mensional standards for a proposed employee housing unit (Headmasters House), a permitted use in the General Use (GU) Zone District, locat- ed at 3000 Booth Falls Road/Lot 1, Vail Moun- tain School, and setting forth details in regard thereto. (PEC 150011) Request to table to August 24, 2015 Applicant: Vail Mountain School, represented by Mauriello Planning Group Planner: Jonathan Spence 5. Informational Update Planning and Environmental Commission train- ing — Matt Mire Town Attorney 20 min. Gore Creek Strategic Plan Update—Seth Mason 60 min. 6. Adjournment The applications and information about the pro- posals are available for public inspection during regular office hours at the Town of Vail Commu- nity Development Department, 75 South Front- age Road. The public is invited to attend the protect orientation and the site visits that pre- cede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Plan- ning and Environmental Commission will consid- er an item. Please call (970) 479-2138 for addi- tional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479- 2356, Telecommunication Device for the Deaf (TDD), for information. Community Development Department Published in the Vail Daily August 8, 2015 (11435086) Ad Name: 11388003A Customer: TOWN OF VAIL/PLAN DEPT/COMM Your account number is- 1 OP2P 33 Vail Daily PROOF OF PUBLICATION STATE OF COLORADO } }SS. COUNTY OF EAGLE } I, Don Rogers, do solemnly swear that I am a qualified representative ofthe Vail Daily. That the same Daily newspaper printed, in whole or in part and published in the County of Eagle, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Eagle for a period of more than fifty-two consecutive weeks next prior to the first publication of the annexed legal notice or advertisement and that said newspaper has published the requested legal notice and advertisement as requested. The Vail Daily is an accepted legal advertising medium, only for jurisdictions operating under Colorado's Home Rule provision. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of 1 consecutive insertions; and that the first publication of said notice was in the issue of said newspaper dated 7/24/2015 and that the last publication of said notice was dated 7/24/2015 in the issue of said newspaper. In witness whereof, I have here unto set my hand this day, 09/23/2015. General Man ager/Publisher/Editor Vail Daily Subscribed and sworn to before me, a notary public in and for the County of Eagle, State of Colorado this day 09/23/2015. � 2M 4,& 9. -V-� Pamela J. Schultz, Notary Public My Commission expires: November 1, 2015 �pRY PUe/ ' PAMELA J. SCHULTZ 9�� COt-SRP$ My Commismn Expires 11/0112015 THIS ITEM MAY AFFECT YOUR PROPERTY PUBLIC NOTICE NOTICE IS HEREBY GIVEN that the Planning and Environmental Commission of the Town of Vail will hold a public hearing in accordance with section 12-3-6, Vail Town Code, on August 10, 2015 at 1:00 pm in the Town of Vail Municipal Building. No new items have been submitted for this meet- ing. The applications and information about the propos- als are available for public inspection during office hours at the Town of Vail Community Develop- ment Department, 75 South Frontage Road. The public is invited to attend site visits. Please call 970-479-2138 for additional information. Sign language interpretation is available upon re- quest, with 24-hour notification. Please call 970-479-2356, Telephone for the Hearing Im- paired, for information. Published July 24, 2015 in the Vail Daily. (11388003)