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Home My WebLink About2016-0411 PECPLANNING AND ENVIRONMENTAL COMMISSION April TOWN Of V411 11, 2016, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road -Vail, Colorado, 81657 Call to Order Members present: Brian Gillette, John Rediker, Henry Pratt, Ludwig Kurz, Kirk Hansen, John Ryan Lockman, Brian Stockmar Members Absent: None (Note: Mr. Kurz left the meeting after the swearing in and voting for Chairman.) Swearing-in New PEC Members by Town Clerk, Patty McKenny Henry Pratt nominated John Rediker as Chairman, Seconded by Kirk Only one candidate, not vote taken John Rediker nominated Henry Pratt as Chairman Pro -tem Ludwig seconded the motion Henry Pratt nominated Ludwig Kurz as Chairman Pro -tem Seconded by Kirk Vote for Pratt as Chairman Pro -Tem passed, 4-3 Site Visits: 1. Vail Fire Station No. 1 - 4116 Columbine Drive 2. Gasthof Gramshammer - 231 East Gore Creek Drive 3. Kajara LLC Residence - 265 Forest Road Information Update - Energy Usage: Natural Gas Kristin Bertuglia, Environmental Sustainability Manager, presented information regarding energy usage within the Town. Mark Hoblitzell, Environmental Sustainability Coordinator, presented specific information regarding natural gas usage within the Town. Information included the Town's sources for natural gas, calculating the carbon equivalency of natural gas and the use of natural gas for snowmelt. John King, Public Works, also spoke in order to answer facility operation questions from the PEC 2. A request for review of a Major Exterior Alteration, pursuant to Section 12-713-7, Exterior Alterations or Modifications, Vail Town Code, to allow for the addition of 1,193 square feet of gross residential floor area (GRFA), located at 304 Bridge Street Units R2 & R3 (Red Lion Inn Condos)/Lots E -H, Block 5A, Vail Village Filing 1, and setting forth details in regard thereto. (PEC160008) Applicant: Oscar Tang and Blue Mountain Investments represented by J+A Architects Planner: Brian Garner Motion to Approve Motion- Hansen Second- Lockman Vote: 6-0-0 Conditions: 1. This exterior alteration or modification approval is contingent upon the applicant obtaining Town of Vail approval of an associated design review application. 2. The applicant shall mitigate the employee housing impact created by the new net square footage in accordance with the provisions of Chapter 12-24, Inclusionary Zoning, Vail Town Code and the applicant shall make the required fee in lieu payment to the Town of Vail prior to the issuance of any building permit. 3. The applicant shall specify the design and location of the chimney and shall investigate the potential for making the restaurant exhaust chimney smaller and as much to the south as possible. Brian Garner, Town Planner, introduced the project. Mr. Garner summarized the discussions from the previous two (2) reviews that occurred on March 14 and March 28, 2016. The applicant's proposal is the same as it was in the previous meeting. A more extensive sun -shade analysis has been provided by the applicant. At the April 5, 2016 Town Council meeting, the council waived their rights to limit the GRFA as granted in the condominium declarations for the project. Mr. Brian Judge, Architect - Briefly summarized the proposal and then focused his attention on the sun -shade analysis. There are no established setbacks for this site. Mr. Judge stated that the entire HOA has approved the proposal. Mr. Judge also stated that individuals from the neighboring property to the north who previously spoke against the proposal had indicated that they represented the entire HOA for the neighboring property to the north when they did not actually represent the HOA, just themselves. Mr. Judge then referred to sun -shade analysis graphics comparing the existing and proposed conditions at the times and dates required by the design guidelines. According to Mr. Judge, the increase in shadow coverage as a result from this proposal ranges from 3-8% depending on the time of the year. Mr. Judge reminded the PEC that the impact of Vail Mountain was not considered for the sun -shade analysis. Mr. Judge concluded by stating that the proposal will refresh the appearance of the property and remove some of the existing unsightly elements such as the open staircase and awning. The proposal the applicant has attempted to address the concerns of the neighboring property owners and the proposal does not require any variances and leaves undeveloped GRFA. Mr. Merrill Stillwell - Spoke in regards to conversations with the neighboring property owners. Mr. Stillwell stated that the plans have been adjusted to address neighboring property owner concerns. Rediker - Asked for Mr. Judge to specify which plans are requested to be approved. Mr. Judge confirmed that it was the plan set titled, I -A" Public Comment Ms. Margo Mullally - Spoke as the owner of unit R2 in the adjacent Rucksack Building. Ms. Mullally claims that the applicant's comments regarding other properties' length of awareness of this application and their excitement level were misrepresented. Ms. Mullally stated that in the 1990s the neighboring properties were told that the previous expansion was the last time the applicant would be able to increase the size of the building. Ms. Mullally claimed that while the changes shown in the sun -shade analysis may sound small, there is a large impact on the neighboring property. Ms. Mullally claimed that the proposal will place a solid wall in front of the recently built dormer on her unit and invited the PEC to see how it would impact their property. Closed Public Comment Mr. Hansen - Asked how the other individual Ms. Mullally mentioned would be impacted by the proposal. Ms. Mullally stated that the owner of Rucksack Building Unit #R1 is Mr. Bill Gardiner. Rediker - Asked if anyone opposing the proposal attended the Town Council meeting where the waiving of the GRFA limitation was discussed. Ms. Mullally stated that no one to her knowledge attended. Mr. Garner stated that the discussion was held in the Town Council's executive session. Mr. Rediker asked if this meant that none of the neighbors were notified of the meeting, to which Mr. Garner responded in the affirmative. Mr. Judge - The restriction being referred to was not signed by anyone in the town and that the Town Attorney advised that the restriction did not give any restrictive power to the Town. Mr. Gillette - Asked Mr. Garner if the Town Council actually waived their rights or if they determined that the GRFA restriction was not applicable to the Town. Mr. Garner stated it would be more correct to say the GRFA restriction in the declarations was not applicable to the Town. Mr. Hansen - Asked for clarification as to whether the neighboring property owners were correctly notified. Mr. George Ruther, Director of Community Development, stated that staff would research the notification process. Chris Neubecker, Planning Manager - Referring back to the GRFA restriction discussion among the Town Council, he stated that the executive session on the GRFA restriction was specifically listed on the Town Council agenda, and was suggested by the PEC at the previous meeting on this topic. Mr. Lockman - The applicant has conducted good due diligence in regards to providing the information requested. In regards to the sun -shade analysis Mr. Lockman feels the applicant has a done a good job of taking the adjacent property owner to the north into consideration regarding the design and he therefore can support the application. Mr. Hansen - He felt the applicant has accommodated the neighboring properties while still complying with Town Code. The information provided has eased his concerns and Mr. Hansen supports the application. Mr. Pratt - Due to the zero foot (0') lot line regulations there is limited expectation of light and air for surrounding properties. Mr. Pratt did state a concern regarding the size of the chimney and its proximity to the neighboring property. Mr. Judge clarified that the number of vents is actually being reduced and that one single larger vent will reduce noise in comparison to the existing conditions. Mr. Judge stated that he will look into moving the chimney as south as possible, and design it as small as possible. Mr. Gillette - He concurred with the Town Attorney's opinion regarding the Town's lack of authority in the matter of the GRFA restriction. Mr. Gillette feels that the applicant has provided substantial information and demonstrated that the sun -shade impact will be minimal. Mr. Stockmar - He feels the proposal, as it is compliant with Town Code, is something that can be approved, despite the unfortunate disagreement between neighbors. Mr. Rediker - He understands the concerns of the neighboring property owners, and it is unfortunate that the maximum impact on the sun -shade occurs during the winter equinox. Mr. Rediker concurs with Mr. Pratt's statements regarding the size and location of the chimney. Mr. Ruther confirmed that the adjacent property owners had been correctly notified, mailed March 15, including the Martin J. Mullalley Credit Trust, at an address in Minturn, as listed in the Eagle County records. 3. A request for review of an amendment to a Conditional Use Permit pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, in accordance with the provisions of Section 12-16 Conditional Uses, Vail Town Code to allow for the expansion of the East Vail Fire Station located at 4116 Columbine Drive/Lot 15 Bighorn Subdivision, and setting forth details in regard thereto. (PEC16-0010) Applicant: Vail Fire Protection District, represented by John King Planner: Brian Garner Motion to Approve - Lockman Motion- Lockman Second- Pratt Vote: 4-1-1 (Gillette Against, Stockman recused) Conditions: 1. This exterior alteration or modification approval is contingent upon the applicant obtaining Town of Vail approval of an associated design review application. 2. The Employee Housing Units (EHUs) shall first be offered to emergency personnel, then to Town of Vail staff before offering to general public. Mr. Garner introduced the proposal and explained that this project entails the expansion of an existing fire station facility and a Conditional Use Permit is required for a fire station in this zone district. The two EHUs are allowed by right in the General Use zone district. Building additions are proposed to the fire station and EHUs. Improvements proposed to the exterior of the building include a new heated concrete driveway in front. Brian Garner corrected the staff memo concerning the number of EHUs proposed on site. Pratt — Is there a requirement for 50% of the employees to be housed on site? Garner indicated that he is not aware of any such requirement. John King — Currently one EHU with a Vail Fire Fighter living there. Gym on second floor will become the second EHU. Fire Station #1 was built about 1982. New roof was added in 2008. Space is cramped, can't walk around firetrucks inside garage. Expansion proposed for work areas, bunker gear, and generator. We will address mechanical and electrical systems to bring up to date and will also be cleaning up the building fagade. Heated driveway proposed to address safety issues. Stockmar — I live next door. It may be seen as a conflict of interest. Mr. Stockmar left the room and did not participate in the discussion or vote. Pratt - Is there an option for a heat exchange system to save energy on the snowmelt system? King indicated that there are tying to be efficient and will consider a heat exchange. Lockman - How is building heated now? King — Natural gas. It would be almost impossible to not be more efficient after this remodel. I'm not a fan of adding snowmelt but it's a safety issue since this is a fire facility. Hansen - Will the HVAC system be available for review by the DRB? King — Yes Rediker— Officers are constantly cleaning the trucks. Where do they drain the water? King — Trench drain that currently flow to sanitary system. Driveway and parking will have a water quality vault, and then drain to creek. We are making strides to collect and clean water. We are reducing impervious surface. Lockman- Environmental Report was not required, due to existing structures. Since its close to creek, why not still required environmental report? Garner — Exemption for existing buildings applies here. Gillette — Please explain the safety issues with the heated driveway. Mark Novak — Engineers have 4 wheel drive and snow tires. Real issue is backing up safely. He stated the fire department has people helping to back up the trucks. Having staff standing behind the truck is a safety issue. Gillette — What if you heated only the first 20 feet in front of the building rather than the whole driveway? Novak — 20 feet would not be enough. Once a truck starts to slide it's a safety issue. We looked at changing the driveway, but there are issues with the trucks not clearing the garage doors. Rediker — Question for Bill Pierce, Architect. Which image in the plans is best to see what is proposed on the new proposed driveway? Garner — Displays landscape plan on the screen. Bill Pierce — We added evergreen trees to mitigate headlights from cars. He discussed the displayed landscape plan. Rediker — Operationally, how will snow removal and storage be handled? Will there be any salt and sand getting into the creek? King — We are working with Gregg Barrie to determine best plan to mitigate sand. We may be forced to haul snow. Hansen — Landscaping looks thin along the west property line adjacent to the new proposed driveway. King — We need to consider shrubs that can take snow on them. We are still working on the landscaping plan. Public Comment - None Final Comments Gillette — Likes the application but concerned with the snowmelt. We have only reduced energy use by 2%. Snowmelt should be limited to 10-20 feet in front of the doors, rest should be plowed. Heating that area is convenient, but not necessary. Pratt — Different take on this issue. I once called Fire Department and they showed up in 45 seconds. Snowmelt is warranted. Mr. King should use innovative ways to try to be efficient. Snow Melt boiler is 10 times bigger than that for the building. Don't think we want to snowmelt the drive to the west. EHUs are concern to me. EHUs should be offered first to Firefighters, then town staff, before offering to the public. Hansen — Ditto on housing units and west side landscaping. Snowmelt, lean towards Henry's comments. You need to be able to get out quickly. I live in East Vail and count on these guys. Truck in front of station with flat tire, why is that there? Lockman- Upgrade to the fire stations is important to public safety. Upgrades are much needed. Landscaping needs to be increased. Without requirement for an environmental report ... there are issues with Gore Creek. Advise Town to lead by example on creek and environmental sustainability, snow storage. Rediker— Henry raised a good issue on the EHUs. Did staff look at these requirements, and can we add to the conditional use with those requirements to be occupied by town staff? Ruther — We can add as a priority to rent to a town employee or fire fighter, but would not recommend keeping it empty if those staff are not occupying unit. King — We offer these units to fire fighters and other emergency personnel first. Rediker — If we get rid of baseboard heat, that will save electricity. If we add more efficient boilers, that will offset some of the power use in driveway. Trucks need to be able to exit the building quickly. Agree with comments on additional landscaping on the west side. Neighbor across the creek is far away, and may not be able to plant in wetlands. Do the best you can with landscaping on west side. 3. A request for an Addition and Exterior Alteration to the Gasthof Gramshammer / Pepi's Restaurant Building in Vail Village, pursuant to Section 12-713-7 Exterior Alterations or Modifications, Vail Town Code, to allow for a revised entrance, new windows and new bar seating area located at 231 East Gore Creek Drive / Lot A, Block 5B, Vail Village Filing 1, and setting forth details in regard thereto. (PEC16-0011) Applicant: Gasthof Gramshammer Inc, represented by Gies Architects Planner: Matt Panfil Motion to Approve with Conditions Motion- Pratt Second -Gillette Vote: 6-0-0 Conditions — 1. Approval of this minor exterior alteration request is contingent upon the applicant obtaining Town of Vail approval of an associated design review application; and 2. The applicant shall mitigate the employee generation impact created by the new net development in accordance with the provisions of Title 12, Chapter 23, Commercial Linkage, Vail Town Code, and if a mitigation option including a fee in lieu payment is chosen, the applicant shall make the required fee in lieu payment to the Town of Vail prior to the issuance of any building permit. As required by the Town Code, if the applicant chooses to mitigate any portion of the obligation through off site unit(s), these unit(s) shall be available for occupancy prior to the issuance of any Certificate of Occupancy. 3. The PEC recommends that the applicant and the Design Review Board take steps to increase the alpine character on the Bridge Street side of the building. Matt Panfil introduced the application. He discussed the added landscaping and site coverage on the site plan. A net new 81 square feet of floor area and 24 square feet of landscaping are proposed. The last addition or remodeling to the Bridge Street elevation was in 1988. Applicant would like a refreshed look. The exterior changes will also be reviewed by the DRB. The proposed sliding doors serve a function mentioned in the Vail Village Master Plan, which is to open up more visual transparency to pedestrians. The proposed changes result in a minor increase in the number of tables inside the restaurant. The site coverage will remain below the 80% required by code. Commercial linkage will also apply. Staff finds the proposal in compliance with the CC1 zone district, Vail Village Master Plan, Streetscape Plan, and Urban Design Guidelines. Staff did receive a concern from a nearby neighbor concerning potential for noise. Gillette — Did we do a study on the transparency? Panfil — No there is not a study on the transparency on the existing building vs. proposed. Gillette — I have concerns with the transparency and with the roof form. Pratt — In Vail Village our purview is not limited to bulk and mass. Gillette — I strongly recommend that the DRB look at the transparency, loss of gable roof form, and the loss of muntins and mullions in windows. Pratt — Vail Village Urban Design Guide Plan discusses windows, doors, design and trim. Lockman — What is the intent of the language in the Urban Design Guide Plan? Panfil showed portions from the Urban Design Guide Plan on windows and transparency. Ruther discussed the language in the Urban Design Guide Plan. He discussed some other buildings in Town, such as the Gore Creek Promenade and the Wall Street Building. Pratt — Pepi's Sports is an example of what could be done. Gillette — Muntins in Pepi's Sports were examples that were previously mentioned and incorporated into the Wall Street Building. Applicant — Russell Gies, Architect — Existing bar has unusable space. This entrance was originally access to Sheika's bar, now used as ski storage in basement. We wanted to bring more light into the building. The entry that exists is not part of the original design. Original building did not have the protrusion, or these muntins (divisions in the windows). Shed roofs are appropriate on smaller roof forms, per the code. Floor is 39"-41" above Bridge Street. It's not the same as Wall Street Building. We are trying to make it feel like this is part of the original building. Deep recessed windows. Hansen — Have you selected the slider windows? Can you get windows with muntins? Gies — Nana Doors may have muntins. We are going back and forth between sliders and accordion style. Each has advantages and disadvantages. Stockmar — Planter will not go into the right of way? Gies — Landscaping planter will be on private property. Public Comment — None Final Comments — Lockman — I like the idea of 24 sq. ft. net increase in landscaping and it is great to have more commercial capacity in Town. This is a great project. On this application, opening the storefront is great. Agree with Gillette on the loss of the alpine character and to ask the DRB to look into that issue. Hansen — Support project as well. If you wanted to change the whole side of the building, it would not be OK. But for a section of all 18 feet long, it works. This space needs to be fixed. Good design, I support it. Pratt — Thus is a badly needed improvement. Muntins are needed, encourage you and the DRB to look at the muntins. Across the street at new restaurant, seems like everybody is opening up the storefront. It could get cacophonous from music in this small area, potential for a lot of noise. Code enforcement will be able to monitor and enforce noise complaints. Gillette — The applicant should try to get more alpine character on the building. Encourage staff and the DRB to look at that hard. Stockmar — That wall has always bothered me. It is dark on the inside of the building. I like the idea of echoing some of the muntins, so it is not all glass. Rediker — Agree with my commissioners. On site coverage, bulk and mass it meets code. We need to keep the alpine character. Shed roof is getting away from that character. In particular, the four criteria are met, and hope that the DRB notes all of our comments and concerns. Gillette — Look at opening the top rail on the deck. Gies — The deck on the second floor has a solid railing because guests complain about the noise on Bridge Street. Mr. Gies asked if he went to a six or eight panel sliding door system, could he get back to the vertical nature of the building. Gillette — You are losing some of the alpine character. We will ask the DRB to look at the design and see how you can "yodel" it up. 4. A request for the review of a variance from Section 12-6D-6 Setbacks, Vail Town Code, in accordance with the provisions of Section 12-17-1, Variances, Vail Town Code, to allow for a variance to the front setback for a trash enclosure, located at 265 Forest Road / Lot 21, Block 7, Vail Village Filing 1, and setting forth details in regard thereto. (PEC16-0012) Applicant: Kajara LLC, represented by Bill Nutkins Planner: Matt Panfil Motion to Deny Motion- Lockman Second- Stockmar Vote: 5-1-0 The Planning and Environmental Commission finds: 1. The granting of this variance will constitute a granting of special privilege inconsistent with the limitations on other properties classified in the Two -Family Primary / Secondary Residential District; 2. This variance is not warranted for the following reasons: a. The strict literal interpretation or enforcement of the specified regulation will not result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of Title 12, Zoning Regulations, Vail Town Code; b. There are no exceptions or extraordinary circumstances or conditions applicable to the same site of the variance that does not apply generally to other properties in the Two - Family Primary / Secondary Residential District; and C. The strict interpretation or enforcement of the specified regulation will not deprive the applicant of privileges enjoyed by the by the owners of other properties in the Two -Family Primary / Secondary Residential District. Panfil gave an introduction to the application. The trash enclosure will be about 5 feet from the property line and creates 34 square feet of new site coverage. The existing retaining wall is about 8'3" in height. Structure would be about 11'3". The home was built in 2003 with a three car garage. Staff recommends denial, based on no physical hardship. Staff agrees that that the design has a minimal impact on the neighborhood, but feels that granting the variance will be a special privilege for the applicant. Rediker— Did you look at other options for locations? Panfil — We looked at a variety of locations. Some others would also require a side setback. The location proposed is what the applicant determined to be the area of least impact. Rediker— Retaining walls are significantly into side setback Panfil — Retaining walls can be within the setback. Ruther— No variances were granted in 2003 for the retaining walls Hansen — Please define why this is a noncompliant addition. Neubecker— Definition of GRFA includes storage areas. There was a discussion on wildlife proof trash containers. Bill Nutkins — Architect — Made some corrections to statements made by the staff. We looked at the east side of the house, but we would have needed a variance there too. East side of the garage also would be an eyesore, and a large drop off of about 12 feet in grade. Panfil - Agreed that the dimensions mentioned by Nutkins are correct. He read sections from the Town Code requiring screening and trash enclosures. Ric Fields — Landscape Architect — Discussed some of the goals of the design, and need for a roof. One goal is to keep snow from piling on top of trash cans. Public Comment — None Final Comment Stockmar — During site visit, it looks like a solution in search of a problem as there is an existing three car garage with lots of storage. A solution may be a niche in the wall. I tend not to think that it is a necessity. None of the alternatives seem practical. I will vote against this. Gillette — Agree with staff. Do not think that the criteria for a variance have been met. Try to find a design and location that is not GRFA, eliminate the roof and you are there. Pratt — This is an elegant solution that is not needed. There is GRFA available. The fact that there is a roof that sticks over the wall seems to make it a special privilege. Hansen — I will go the other way. I do think that this is a different situation. I would support the application. Lockman — I did not see any practical difficulties. I think it makes sense to use the space under the wall. The roof makes it need a setback variance, which I cannot support. Look to other locations without a variance. Rediker— I like the plan. I see the issue that the owner has, but I agree with the analysis from staff. I do think there are some practical difficulties with this site. But it does not rise to the level of supporting a variance. 5. Approval of Minutes March 28, 2016 PEC Meeting Results Motion to Approve Motion- Gillette Second -Lockman Vote: 5-0-1 (Stockmar abstain) 6. Adjournment Motion — Stockmar; Second — Gillette 6-0-0 PLANNING AND ENVIRONMENTAL COMMISSION TOWN Of VA10 April 11, 2016, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road -Vail, Colorado, 81657 Call to Order Swearing-in New PEC Members Selection of Chair/Co-Chair Site Visits: 1. Vail Fires Station Number 1 - 4116 Columbine Drive 2. Gastof Gramshammer - 231 East Gore Creek Drive 3. Kajara LLC Residence - 265 Forest Road Information Update - Energy Usage: Natural Gas - 15 min. 2. A request for review of a Major Exterior Alteration, pursuant to Section 12-713-7, Exterior 30 min. Alterations or Modifications, Vail Town Code, to allow for the addition of 1,193 square feet of gross residential floor area (GRFA), located at 304 Bridge Street Units R2 & R3 (Red Lion Inn Condos)/Lots E -H, Block 5A, Vail Village Filing 1, and setting forth details in regard thereto. (PEC160008) Applicant0scar Tang and Blue Mountain Investments represented by J+AArchitects Planner: Brian Garner 3. A request for review of an amendment to a Conditional Use Permit pursuant to Section 30 min. 12-9C-3, Conditional Uses, Vail Town Code, in accordance with the provisions of Section 12-16 Conditional Uses, Vail Town Code to allow for the expansion of the East Vail Fire Station located at 4116 Columbine Drive/Lot 15 Bighorn Subdivision, and setting forth details in regard thereto. (PEC16-0010) Applicant.Vail Fire Protection District, represented by John King Planner: Brian Garner 4. A request for an Addition and Exterior Alteration to the Gasthof Gramshammer / Pepi's 60 min. Restaurant Building in Vail Village, pursuant to Section 12-713-7 Exterior Alterations or Modifications, Vail Town Code, to allow for a revised entrance, new windows and new bar seating area located at 231 East Gore Creek Drive / Lot A, Block 5B, Vail Village Filing 1, and setting forth details in regard thereto. (PEC16-0011) Applicant Gasthof Gramshammer Inc, represented by Gies Architects Planner: Matt Panfil 5. A request for the review of a variance from Section 12-6D-6 Setbacks, Vail Town Code, 45 min. in accordance with the provisions of Section 12-17-1, Variances, Vail Town Code, to allow for a variance to the front setback for a trash enclosure, located at 265 Forest Road / Lot 21, Block 7, Vail Village Filing 1, and setting forth details in regard thereto. (PEC16-0012) ApplicantKajara LLC, represented by Bill Nutkins Planner: Matt Panfil 6. Approval of Minutes March 28, 2016 PEC Meeting Results 7. Informational Update 8. Adjournment The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are appro)amate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Community Development Department Published in the Vail Daily April 8, 2016 TOWN OF VA110 VAI LTOWN PLANNINGAND ENVI RONMENTAL AGENDA MEMO MEETING DATE: April 11, 2016 ITEM/TOPIC: Swearing-in New PEC Members Selection of Chair/Co-Chair Site Visits: 1. Vail Fires Station Number 1 - 4116 Columbine Drive 2. Gastof Gramshammer - 231 East Gore Creek Drive 3. Kajara LLC Residence - 265 Forest Road Information Update - Energy Usage: Natural Gas - 15 min. ATTACHMENTS: File Name Description PEC_Natural_Gas Usage_Memo 4.11.16.pdf Staff Memorandum PEC_Natural_Gas Usage_4.11.16.pdf Natural Gas Usage W1171 Memorandum To: From: Date: Subject Planning and Environmental Commission Community Development Department April 11, 2016 TOV Energy Usage and Efficiency Programs Purpose This presentation is the second part of an education series designed to provide an update on the town's Environmental Sustainability Strategic Plan. This report will focus on the town's natural gas use and how it relates to adopted energy efficiency goals. Additional presentations will examine other town energy uses and impacts since 2006 which is used as the baseline year for the sustainability plan. Background The 2009 Environmental Sustainability Strategic Plan identified action steps and programs for the town to manage its energy consumption and greenhouse gas emissions. The Environmental Sustainability Strategic Plan was developed to help grow a more balanced community and ensure a greater consideration of the natural environment. The plan has 6 main goals: 1. Waste Diversion and Recycling 2. Energy Efficiency 3. Ecosystem Health 4. Sustainable Economic and Social Development 5. Public Education and Communication 6. Transportation This review of the town's energy use focuses on goal two, Energy Efficiency and greenhouse gas emissions: Reduce the town of Vail municipal and Community Energy Use by 20% below 2006 levels by 2020, in order to effectively reduce the Town's contribution to greenhouse gas emissions and impact on global climate change. Natural Gas is a major component of the town's energy portfolio used for heating operations in buildings as well as guest focused amenities such as snow -melt and public fire pits. III. Utility Provider The Town of Vail purchases natural gas from two primary sources: commodity level purchase on an annual bases and local scale utility purchases. On the commodity level, the town will enter into contract with a bulk supplier for larger facilities or demand items. This enables the town to lock in prices when they tend to be at the lowest market levels each year. The town is currently purchasing natural gas at the commodity level through Encore Energy Services, Inc. The second source is through the local utility provider, Xcel, which is a full service energy utility, but only provides the town's natural gas. Facilities under this scenario are billed the current market rate for gas much like residential and most commercial consumers in the valley. Xcel GHG 2014 Report The EPA conversion for natural gas has been used as the standard for determining a carbon equivalency and measuring impact. Using this information, a therm of natural gas is equal to about .005302 metric tons of Carbon (http://www.epa.gov/energy/qhq- equivalencies-calculator-calculations-and-references). IV. Town of Vail Energy Use and Efficiency Programs TOV Natural Gas Usage (Dekatherm) 2006-2015 Figure 1- TOV Natural Gas Consumption since 200 Despite an improvement in building efficiency upgrades such as control systems, updated windows, and new boilers, the town's natural gas consumption has increased dramatically since the 2006 baseline. Additional or improved facilities such as the West Vail Fire Station, Lionshead Welcome Center, Transit Center, and the Grandview highlight the increased demand from a building standpoint and new fire pits around town serve as a guest experience amenities. However, the increased consumption of natural gas can be mostly attributed to additional snowmelt systems. The town of Vail has one of the largest snowmelt systems in the world heating around 350,000 square feet or 8 acres of public ways. Combined with private snowmelt systems there is over 500,000 sq. feet of snowmelt in the town. Town of Vail Page 2 Gas Usage (DTherm) Cost CO2 Equivalent (Metric Tons) 2006 46,055.90 $ 395,292 2,442 2007 57,410.30 $ 390,186 3,044 2008 82,562.92 $ 609,915 4,377 2009 72,028.60 $ 499,511 3,819 2010 75,235.00 $ 426,525 3,989 2011 81,076.44 $ 444,334 4,299 2012 78,556.76 $ 426,294 4,165 2013 107,687.92 $ 545,236 5,710 20141 99,960.38 $ 617,675 5,300 20151 92,771.10 $ 518,698 4,919 Figure 1- TOV Natural Gas Consumption since 200 Despite an improvement in building efficiency upgrades such as control systems, updated windows, and new boilers, the town's natural gas consumption has increased dramatically since the 2006 baseline. Additional or improved facilities such as the West Vail Fire Station, Lionshead Welcome Center, Transit Center, and the Grandview highlight the increased demand from a building standpoint and new fire pits around town serve as a guest experience amenities. However, the increased consumption of natural gas can be mostly attributed to additional snowmelt systems. The town of Vail has one of the largest snowmelt systems in the world heating around 350,000 square feet or 8 acres of public ways. Combined with private snowmelt systems there is over 500,000 sq. feet of snowmelt in the town. Town of Vail Page 2 TOV Natural Gas Usage and Costs 2006-2015 120,000.00 100,000.00 80,000.00 60,000.00 40,000.00 20,000.00 2006 2pp) 2006 2009 207 p 2p77 2p�_,2070207V2076 Figure 2- TOV Gas Consumption $650,000 $600,000 $550,000 $500,000 Gas Usage (DTherm) $450,000 Cost $400,000 $350,000 $300,000 This chart highlights two major bumps in natural gas. The 2008 increase can be attributed to the final completion of the Vail Village Streetscape projects in 2007 with snowmelt finished on East Meadow Drive, Willow Bridge Road, and Hanson Ranch Road. Also, the Arrabelle was completed and Lionshead snowmelt came online. The 2013 increase can be attributed to the completion of the Lionshead streetscape, the opening of the expanded Lionshead Welcome Center, and Grandview. After a number of leaks and by-passed control systems were identified in 2013, the town started to overhaul the snowmelt system to achieve efficiency savings with major work being completed in fall of 2015. Results of the overhaul are shown by the savings in 2014 and 2015, however the biggest savings are expected in after the 2016 winter. TOV Natural Gas Usage and Carbon Equivalent 2006-2015 Over the past nine years, the town has experienced considerable growth that was only starting to show utility increases in the 2006 baseline year. The continued addition of snowmelt, a new fire station, and expansions of public facilities in the Lionshead parking structure are some highlights of municipal improvements. On the efficiency side, new windows in the public works admin facility, a new boiler in Buzzard Park have contributed to a steady decline in consumption for those buildings. Overall, the town's CO2 output as it relates to natural gas has increased about 50% over 2006 levels. When comparing to the town's consumption of electricity, it is important to note that the town was able to achieve savings through the efficiency of existing major buildings, while in natural gas major new demand was added. Town of Vail Page 3 N O U N 0 t— L) �L d TOV CO2 Equivalent From Natural Gas and Electricity 7,000.00 Lionshead Streetscape and parking structure 6,000.00 updates 5,000.00 4,000.00 3,000.00 2,000.00 1,000.00 Village Streetscape Completed Figure 3- Natural Gas and Electricity Carbon outputs Electricty Co2 Natural Gas CO2 Figure 3 shows the carbon equivalencies of the town's electricity and natural gas consumption since 2006. This chart is highlighted by two major bumps in natural gas. The 2008 increase can be attributed to the final completion of the Vail Village Streetscape projects in 2007 with snowmelt finished on East Meadow Drive, Willow Bridge Road, and Hanson Ranch Road. Also the Arrabelle was completed and Lionshead snowmelt came online. The 2013 increase can be attributed to the completion of the Lionshead streetscape, the opening of the expanded Lionshead welcome center, Grandview, and Grandview. Snowmelt Usage Vs. Facility Usage In the 2006 baseline year, it is estimated that snowmelt accounted for 62% of the town's natural gas consumption, by 2015 that number has increased to 78%. Understanding that Snowmelt consumes such a large amount of resources, this will be an issue addressed in the updated Environmental Sustainability Plan. Despite its high resource demands, the guest service and safety value of snowmelt persist and it is likely that there will continue to be an increase in snowmelt areas absent a policy change. 2006 Natural Gas Fire Features 1% Facilities 37% Snowmelt 62% "Due to areas with combined meters, percentages are an approximation Figure 4- Natural Gas Usage Breakout Town of Vail 2015 Natural Gas Fire Features 1% L I� Facilities 20% 40 Snowmelt 79% "Due to areas with combined meters, percentages are an approximation Page 4 V. Discussion The high energy demand of snowmelt systems makes it important to be as efficient as possible in all of the town's natural gas and electricity consumption. This priority will be addressed as the Environmental Sustainability Plan is being updated and will help the town continue momentum forward on sustainability initiatives. In the update of the Plan utility consumption patterns will be taken into consideration and the best options for offsetting impacts of snowmelt will be identified. Options to offset snowmelt impacts could include the following: • Expanded renewable energy production in town as an offset • Direct renewable energy production for the snowmelt system (e.g. combined cycle biomass) • Renewable production offsite • Purchase renewable energy offsets • Local offset programs similar to Eagle County's ECOBuild and Aspen's Renewable Energy Mitigation Program (REMP) requirements for direct offset of snowmelt through either solar panels or $16/sq. ft. 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(PEC160008) ATTACHMENTS: File Name Description 1._PEC160008_Staff _Report_04112016.pdf Staff Report A._Narrative. pdf Narrative B._Red_Lion_Plans.pdf Plans C._HOA_Approval.pdf HOAApproval D._Vmap.pdf Vicinity Map E.—Letter—of—Opposition 03.04.2016. pdf Letter of Opposition 1 F.—Letter—of—Opposition 03.14.2016.pdf Letter of Opposition 2 TOWN OF Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: April 11, 2016 SUBJECT: A request for the review of a major exterior alteration or modification, pursuant to Section 12-713-7, Exterior Alterations and Modifications, Vail Town Code, to allow for the construction of additions to Units R2 and R3 Red Lion Inn Condos, located at 304 Bridge Street, Lots E -H, Block 5A, Vail Village Filing 1, and setting forth details in regard thereto. (PEC160008) Applicants: Oscar Tang & Blue Mountain Investments, represented by J+A Architects aka VAg Architects Planner: Brian Garner SUMMARY The applicants, Oscar Tang & Blue Mountain Investments, represented by J+A Architects aka VAg Architects, are requesting the review of an exterior alteration or modification, pursuant to Section 12-713-7, Exterior Alterations and Modifications, Vai Town Code, to facilitate the construction of a residential addition at 304 Bridge Street Units R2 and R3 (Red Lion Inn Condos). Based upon staff's review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends approval, with conditions of the proposed exterior alteration or modification subject to the findings noted in Section VIII of this memorandum. This item was originally heard by the Commission on March 14, 2016 where the item was tabled to the March 28, 2016 meeting by a vote of 6-0. The item was again considered at the March 28, 2016 PEC meeting where the item was tabled to the April 11, 2016 PEC meeting by a vote of 7-0. The project as proposed at the March 28, 2016 meeting remains as the design requested by the applicant. Additional information updated since the March 28, 2016 meeting is provided in this report and in the attached plans. Specifically, the additional material relates to additional analysis of the vertical sun/shade impact to the adjacent Bridge Street Condos (Rucksack) building. On April 5, 2016 the Vail Town Council passed a motion to waive their rights to limit additions of GRFA otherwise granted the Red Lion Declarations and to allow the PEC to review the project based on the adopted Vail Town Code. II. DESCRIPTION OF REQUEST The applicants, Oscar Tang & Blue Mountain Investments, represented by J+A Architects aka VAg Architects, are requesting the review of a major exterior alteration or modification: • To expand the residential floor area in condo Unit R2 by 562 square feet from 2,901 to 3,463 square feet (Oscar Tang). • To expand the residential floor area in condo Unit R3 by 716 square feet from 2,991 to 3,707 square feet (Blue Mountain Investments). The applicants' representative, through the attached narrative, explains the attributes and merits of the proposed changes included in this application. On the exterior, the project would add some massing to the second and third levels of the building in addition to partial enclosure of the existing staircase on the north side of the building. The existing staircase is currently covered with a fabric canopy and provides access to the upper levels of the building. There will be no increase in density (du/acre) and no effect on protected view corridors. Additional benefits conferred by the project include carefully blended architecture to honor the building's history and better aesthetics due to a relocated grill hood discharge from the ground level restaurant, the Red Lion. The applicants' narrative (Attachment A), the proposed site and architectural plans (Attachment B), and a memorandum of approval provided by the Red Lion Condominium Association, (Attachment C) are attached for review. III. BACKGROUND The existing Red Lion Inn building was constructed in 1962 prior to the incorporation of the Town of Vail. The Town of Vail was incorporated by the election of August 23, 1966, and the court order of August 26, 1966. The property was subsequently zoned Commercial Core I (CC1) District upon incorporation and in 1980 became subject to the Vail Village Design Considerations of the Vail Village Master Plan which rendered the structure legally non -conforming with regard to site coverage. At the April 9, 1990 PEC meeting, the PEC approved variances for site coverage and stream setback. On April 17, 1990 the Town Council approved an amendment of View Corridor #1. Exterior alterations or modifications to the building are regulated by the provisions of the CC1 District and are considered either major (adds or removes enclosed floor area greater than 100 square feet) or minor (adds or removes enclosed floor area not more than 100 square feet). Pursuant to the provisions of the CC1 District, proposed exterior alterations or modifications require review and approval by the Planning and Environmental Commission (PEC). PEC approval of an exterior alteration shall constitute approval of the basic form and location of improvements including siting, building setbacks, height, building bulk and mass, site improvements and landscaping. Subsequent to PEC review and approval, the application shall be reviewed by the Design Review Board (DRB) in accordance with Section 12-11, Design Review. Town of Vail Page 2 IV. APPLICABLE PLANNING DOCUMENTS The following provisions of the Vail Town Code are relevant to the review of this proposal: TITLE 12: ZONING REGULATIONS Article 12-713 Commercial Core 1 (CC1) District (in part) 12-7B-1: PURPOSE: The commercial core 1 District is intended to provide sites and to maintain the unique character of the Vail Village commercial area, with its mixture of lodges and commercial establishments in a predominantly pedestrian environment. The commercial core 1 District is intended to ensure adequate light, air, open space, and other amenities appropriate to the permitted types of buildings and uses. The zoning regulations in accordance with the Vail Village urban design guide plan and design considerations prescribe site development standards that are intended to ensure the maintenance and preservation of the tightly clustered arrangements of buildings fronting on pedestrianways and public greenways, and to ensure continuation of the building scale and architectural qualities that distinguish the village. VAIL LAND USE PLAN CHAPTER 11— LAND USE PLAN GOALS/ POLICIES.- The OLICIES:The goals articulated here reflect the desires of the citizenry as expressed through the series of public meetings that were held throughout the project. A set of initial goals were developed which were then substantially revised after different types of opinions were brought out in the second meeting. The goal statements were developed to reflect a general consensus once the public had had the opportunity to reflect on the concepts and ideas initially presented. The goal statements were then revised through the review process with the Task Force, the Planning and Environmental Commission and Town Council and now represent policy guidelines in the review process for new development proposals. These goal statements should be used in conjunction with the adopted Land Use Plan map, in the evaluation of any development proposal. The goal statements which are reflected in the design of the proposed Plan are as follows: 1. General Growth/ Development 1.1. Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. Town of Vail Page 3 1.3. The quality of development should be maintained and upgraded whenever possible. 1.4. The original theme of the old Village Core should be carried into new development in the Village Core through continued implementation of the Urban Design Guide Plan. 1.12. Vail should accommodate most of the additional growth in existing developed areas (infill areas). 4. Village Core/ Lionshead 4.2. Increased density in the Core areas is acceptable so long as the existing character of each area is preserved through implementation of the Urban Design Guide Plan and the Vail Village Master Plan. 4.3. The ambiance of the Village is important to the identity of Vail and should be preserved. (Scale, alpine character, small town feeling, mountains, natural settings, intimate size, cosmopolitan feeling, environmental quality.) 5. Residential 5.1. Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exist. 5.4. Residential growth should keep pace with the market place demands for a full range of housing types. VAIL VILLAGE MASTER PLAN The Vail Village Master Plan identifies the purpose of the plan as follows: "This Plan is based on the premise that the Village can be planned and designed as a whole. It is intended to guide the Town in developing land use laws and policies for coordinating development by the public and private sectors in Vail Village and in implementing community goals for public improvements. Itis intended to result in ordinances and policies that will preserve and improve the unified and attractive appearance of Vail Village. This Plan emphasizes the critical need to balance and coordinate parking and transportation systems with future improvements to Vail Mountain that will increase the "in and out of Valley" lift capacity. Most importantly, this Master Plan shall serve as a guide to the staff, review boards, and Town Council in analyzing future proposals for development in Vail Village and in legislating effective ordinances to deal with such development. Furthermore, the Master Plan provides valuable information for a wide variety of people and interests. For the citizens and guests of Vail, the Master Plan provides a clearly stated set of goals and objectives outlining how the Village will grow in the future. " Town of Vail Page 4 The Vail Village Master Plan established six goals containing objectives, policies and action steps. The following goals, objectives and policies are applicable to this major exterior alteration proposal. "GOAL #1 ENCOURAGE HIGH QUALITY REDEVELOPMENT WHILE PRESERVING UNIQUE ARCHITECTURAL SCALE OF THE VILLAGE IN ORDER TO SUSTAIN ITS SENSE OF COMMUNITY AND IDENTITY. Objective 1.1: Implement a consistent development review process to reinforce the character of the Village. Policy 1.1.1: Development and improvement projects approved in the Village shall be consistent with the goals, objectives, policies and design considerations as outlined in the Vail Village Master Plan and Urban Design Guide Plan. Objective 1.2: Encourage the upgrading and redevelopment of residential and commercial facilities. Policy 1.2.1: Additional development may be allowed as identified by the Action Plan and as is consistent with the Vail Village Master Plan and Urban Design Guide Plan. Objective 1.4: Recognize the "historic" importance of the architecture, structures, landmarks, plazas and features in preserving the character of Vail Village. Policy 1.4.1: The historical importance of structures, landmarks, plazas and other similar features shall be taken into consideration in the development review process. Policy 1.4.2: The Town may grant flexibility in the interpretation and implementation of its regulations and design guidelines to help protect and maintain the existing character of Vail Village. Policy 1.4.3: Identification of "historic" importance shall not be used as the sole means of preventing or prohibiting development in Vail Village. GOAL #2 TO FOSTER A STRONG TOURIST INDUSTRY AND PROMOTE YEAR - AROUND ECONOMIC HEALTH AND VIABILITY FOR THE VILLAGE AND FOR THE COMMUNITY AS A WHOLE. Objective 2.1: Recognize the variety of land uses found in the 11 sub -areas throughout the Village and allow for development that is compatible with these established land use patterns. Policy 2.1.1: The zoning code and development review criteria shall be consistent with the overall goals and objectives of the Vail Village Master Plan. Town of Vail Page 5 Objective 2.2: Recognize the importance of Vail Village as a mixed use center of activities for our guests, visitors and residents. Policy 2.2.1: The design criteria in the Vail Village Urban Design Guide Plan shall be the primary guiding document to preserve the existing architectural scale and character of the core area of Vail Village. Objective 2.5: Encourage the continued upgrading, renovation and maintenance of existing lodging and commercial facilities to better serve the needs of our guests. Policy 2.5.2: The town will use the maximum flexibility possible in the interpretation of building and fire codes in order to facilitate budding renovations without compromising life, health and safety considerations. GOAL #3 TO RECOGNIZE AS A TOP PRIOTITY THE ENHANCEMENT OF THE WALKING EXPERIENCE THROUGHOUT THE VILLAGE Objective 3.1: Physically improve the existing pedestrian ways by landscaping and other improvements. Policy 3.1.1: Private development projects shall incorporate streetscape improvements (such as paver treatments, landscaping, lighting and seating areas), along adjacent pedestrian ways. Policy 3.1.2: Public art and other similar landmark features shall be encouraged at appropriate locations throughout the Town. Policy 3.1.3: Flowers, trees, water features, and other landscaping shall be encouraged throughout the Town in locations adjacent to, or visible from, public areas." Chapter 7 of the Vail Village Master Plan identifies eleven Vail Village Sub -Areas. Within each sub -area concepts are described which are meant to serve as "advisory guidelines for future land use decisions by the Planning and Environmental Commission". The Red Lion Inn Condo building is located within Sub -Area #3. Sub - Area 3# is as follows: Town of Vail Page 6 "This pedestrianized area of the Village represents the traditional image of Vail. A mixture of residential and commercial uses, limited vehicular access, and inter- connected pedestrian ways are some of the characteristics that distinguish this area from other portions of the Village. With the exception of embellishing pedestrian walkways, developing plazas with greenspace, and adding a number of infill developments, it is a goal of the community to preserve the character of the Village as it is today. The core area, with it's predominantly Tyrolean architecture is the site of the earliest development in Vail. Over time, a need to upgrade and improve infrastructure such as loading and delivery facilities, drainage, paved surfaces and other landscape features has become apparent. Many improvements to public spaces will be addressed as part of an overall streetscape improvement project. There is also the potential to initiate a number of these improvements in conjunction with private sector development projects. Although it is a goal to maintain design continuity in the Village core, there will be change in the core area's built environment. This is mostly due to the number of properties that have not exercised their full development rights. Most notable among these properties are the Red Lion Building, the Cyranos Building, the Lodge at Vail, and the Covered Bridge Building. If each of these and other properties develop to their full potential, there will undoubtedly be a significant increase in the level of development in the Village core. The Vail Village Urban Design Guide Plan has been the primary tool in guiding private development proposals in the core area since 1980. The Guide Plan will continue to be used in conjunction with the goals and design criteria outlined in Town of Vail Page 7 the Vail Village Master Plan. Infill and redevelopment proposals shall be reviewed for compliance with the design criteria, goals, objectives and policies established in these respective plans." VAIL VILLAGE DESIGN CONSIDERATIONS The Vail Village Design Considerations are a critical element of the Urban Design Guide Plan and identify the key physical characteristics of the Village and provide the tools to ensure that new development is consistent with this established character. The relevant design considerations of this application include the following: A. Pedestrian ization According to the Urban Design Considerations, "All new or expansion construction should anticipate the appropriate level of pedestrianization adjacent to the site."A primary characteristic and significant reason for the success of Vail Village is the pedestrian experience. The pedestrian experience is comprised of numerous elements including but not limited to architecture, building scale, material use, vitality and activity created by the permitted uses on the first floor, connectivity of pedestrian ways, and landscaping. Building height and articulation, roof forms, light and shade of floors above the ground level also play an important role in the pedestrian experience. These factors combined embody the intimate and iconic streetscape design of Vail Village. The Red Lion Inn Condo building is an original Vail Village building, highly visible in its prominent location adjacent to Siebert Circle. Residential expansion of Units R2 & R3 will be contained to the upper floors of the building and will be visible from the primary pedestrian way of Bridge Street. The facade improvements proposed add more windows for transparency and interest to the west facade, the primary facade facing Bridge Street. Additionally, as demonstrated in the application, the added dormer space will not have an impact on the sun/shade upon Bridge Street, though additional shadow will impact the adjacent Bridge Street Condo building to the north. B. Vehicle Penetration The proposed major exterior alteration does not affect vehicle penetration as the Red Lion Inn building does not contain parking on the site or under the building. C. Streetscape Framework The proposed major exterior alteration does not affect the streetscape framework as the proposed expansion is limited to the upper floors of the Red Lion Inn building not affecting the streetscape framework. D. Street Enclosure The Red Lion Inn condo building is located in a narrow area of Bridge Street near Siebert Circle where the public space opens up greatly for a more panoramic view Town of Vail Page 8 looking north on Bridge Street. From this perspective the Tyrolean architecture and varying heights of the surrounding buildings is apparent with abundant articulation as recommended by the Urban Design Guide Plan. The south end of the Red Lion Inn condo building is prominent at this location, and very little, if any of the proposed improvements will be visible from Siebert Circle. The proposal adds an appropriate level of massing to the street enclosure resulting in visual interest and continued pedestrian scale, and further continues the architecture for a seamless transition to the expanded portion of the building. E. Street Edge The proposed major exterior alteration does not affect the street edge as the expansion is proposed on the second and third floors of the building. F. Building Height According to the Design Considerations, not more than forty percent (40%) of the building (building coverage area) may be higher than thirty three feet (33'), but not higher than forty three feet (43'). The proposed major exterior alteration will increase the portion of the building height between 33' and 43' to 34% in compliance with the Design Consideration. G. Views and Focal Points The Vail Village Design Considerations recognize the need for visual orientation and connectivity to the mountain and landmarks. The Design Considerations identify the importance of view corridors and view connections for pedestrians throughout the Village. The Red Lion Inn Condo Building is partially within View Corridor #4 as found in Chapter 12-22, View Corridors, Vail Town Code. The south end of the Red Lion Inn Condo Building is within View Corridor #4 but no part of the proposed exterior alterations are within the established boundary of this view corridor. The Red Lion Inn Condo Building also falls within View Corridor #1, but again, no part of the structure, existing or proposed, is visible from the location of View Point #1. Therefore, expansion of the north end of the Red Lion Inn condo building will not negatively affect pedestrian views and focal points within adopted View Corridors. H. Service and Delivery The proposed major exterior alteration does not affect service and delivery to the site as expansion of the Red Lion Inn building is limited to two existing residential units. I. Sun/shade The proposed major exterior alteration does impact the sun/shade aspects of the Bridge Street Condos building located adjacent to the north side of the Red Lion Inn Condo Town of Vail Page 9 Building. As demonstrated in the Shade and Shadow Analysis included in the application, the proposed major exterior alteration will cast additional shade onto the adjacent Bridge Street Condo Building at the winter solstice. The analysis shows very little to no additional shade at the spring and fall equinox. According to the Design Considerations, "All new or expanded buildings should not substantially increase the spring and fall shadow pattern (March 21 through September 23) on adjacent properties or the public R.O.W." No sun/shade impact is shown to affect the adjacent Bridge Street pedestrian thoroughfare and very little additional shade would affect the adjacent Mill Creek on the east side of the Red Lion Inn Condo Building. J. Architecture/Landscaping Considerations The Vail Village Design Considerations identify the importance of many elements of architecture in creating, establishing, and continuing Vail Village as a special place. Staff's review of the application concludes that the architecture is well -blended with the existing structure and adds relevant updating while maintaining the historical integrity of the building. V. SITE ANALYSIS Address: Legal Description: Zoning: Land Use Plan Designation Current Land Use: Lot Size: Geological Hazards: 304 Bridge Street Lots E -H, Block 5A, Vail Village Filing Commercial Core I (CC1) Village Master Plan Mixed Use 13,956 sf (0.3204 acre) None Standard Allowed/Required Existing Proposed Lot Area 5,000 sf min. 13,958 sf no change Setback West per VVDG* 0' -varies no change East per VVDG 0' -varies no change North per VVDG 0' -varies no change South per VVDG 0' -varies no change Height per VVDG* 40% from 33 ft. to 43 ft 34% 5% Increase 0% over 43 ft 0% no change Site Coverage 11,166 sf 11,596 sf no change 80%*** 83%** no change Town of Vail Page 10 Landscaping no net reduction 132 sf no change (0.02%) no change Density (GRFA) 11,167 sf 8,954 sf 10,232 sf (1,278 sf increase; 935 sf remaining) Density DUs 8 DUs 3 DUs no change 80% orl 1,166 sf 8,954 sf 10,147 sf Parking 3 DUs 5 required no change (1.4/DU) Residential Not on site no change Vail Village Urban Design Guide Plan Existing non -conformity w/ approved variance Please see attached Sheet A1.2 for Building Height & Site Coverage Analysis VI. SURROUNDING LAND USES AND ZONING Land Use North: Mixed Use (Bridge Street Condos) South: Public ROW (Siebert Circle) East: Park (Ted Kendall Park) West: Mixed Use (Plaza Lodge) VII. REVIEW CRITERIA EXTERIOR ALTERATION OR MODIFICATION Zoning CC1 Right -of -Way Outdoor Recreation CC1 A major exterior alteration in the CC1 District requires review by the PEC and compliance with the Vail Village Master Plan, the Vail Village Urban Design Guide Plan, the Vail Village Design Considerations, and the CC1 Zone District. The review criteria for an exterior alteration or modification request of this nature are prescribed by Section 12-7B-7, Exterior Alterations or Modifications, Vail Town Code, as follows: 1. The proposed exterior alteration is in compliance with the purposes of the CC1 District as specified in Section 12-7B-1, Vail Town Code. Staff finds that the proposal is in compliance with the purposes of the CC1 District since it will "maintain the unique character of the Vail Village Commercial Area", will provide "adequate light, air, open space, and other amenities appropriate to the permitted types of buildings and uses", will positively influence the "maintenance and preservation of the tightly clustered arrangements of buildings fronting on pedestrianways and public greenways" and will positively influence the "building scale and architectural qualities that distinguish the Village." Town of Vail Page 11 The expansion of gross residential floor area (GRFA) requires mitigation of employee housing through Chapter 24, Inclusionary Zoning, of the Vail Town Code. Pursuant to Section 12-24-2, Employee Housing Requirements, Vail Town Code: "Every residential development and redevelopment shall be required to mitigate its direct and secondary impacts on the town by providing employee housing at a mitigation rate of ten percent (10%) of the total new GRFA. " The applicant is proposing to add 1,278 square feet of new GRFA resulting in 128 square feet of required employee housing. In accordance with 12-24-6, Methods of Mitigation, the applicant shall provide payment of fees in lieu to satisfy the Inclusionary Zoning requirement as demonstrated by the following chart: Inclusionary Zoning (12-24-2, Vail Town Code) New Net Square Feet Mitigation Rate Required Employee Housing Square Feet Fee in Lieu Rate 1,278 square feet 10% of new GRFA IPIQ $134.65/Square Foot Fee in Lieu Requirement 128 square feet x $134.65 = $17,235.20 The proposal is therefore compliant with this criterion. 2. The proposal is consistent with applicable elements of the Vail Village Master Plan, Vail Village Urban Design Guide Plan, Vail Village Design Considerations, Streetscape Master Plan, and the Vail Comprehensive Plan. Staff finds the proposal to be consistent with the applicable elements of the Vail Village Master Plan including adherence to numerous goals and policies as referenced in Section IV, Applicable Planning Documents, herein. Staff finds the proposal is consistent with the relevant elements of the Vail Village Urban Design Plan, Vail Village Design Considerations and the Vail Comprehensive Plan as referenced in Section IV, Applicable Planning Documents, herein. More specifically, staff finds that the applicant is proposing a thoughtful design that honors the historical character of the building and of the mass, scale and architecture of the immediate area. 3. The proposal does not otherwise negatively alter the character of the neighborhood. As stated in the criteria above, staff finds the proposed residential expansion of Units R2 & R3 of the Red Lion Inn Condo Building contributes positively toward the Vail Village experience and will not negatively alter the character of the neighborhood. Town of Vail Page 12 VIII. RECOMMENDATION The Community Development Department recommends approval, with conditions of this request for a major exterior alteration or modification pursuant to Section 12-713-7, Exterior Alterations and Modifications, Vail Town Code, to allow for the construction of additions to Units R2 & R3 of the Red Lion Inn Condo Building, located at 304 Bridge Street, Lots E -H, Block 5A, Vail Village Filing 1, and setting forth details in regard thereto. Staff's recommendation is based upon the criteria outlined in Section VII of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to approve, with conditions this major exterior alteration or modification request, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission approves the applicant's request for an exterior alteration or modification pursuant to Section 12-7B-7, Exterior Alterations and Modifications, Vail Town Code, to allow for the construction of additions to Units R2 & R3 of the Red Lion Inn Condo Building, located at 304 Bridge Street, Lots E -H, Block 5A, Vail Village Filing 1, as represented by the accompanying plans from Vail Architecture Group, Inc. dated 2.07.16, and setting forth details in regard thereto with the following conditions:" 1. This exterior alteration or modification approval is contingent upon the applicant obtaining Town of Vail approval of an associated design review application. 2. The applicant shall mitigate the employee housing impact created by the new net square footage in accordance with the provisions of Chapter 12-24, Inclusionary Zoning, Vail Town Code and the applicant shall make the required fee in lieu payment to the Town of Vail prior to the issuance of any building permit. Should the Planning and Environmental Commission choose to approve, with conditions the exterior alteration request, the Community Development Department recommends the Commission makes the following findings: 'Based upon the review of the criteria outlined in Section VII of the Staff memorandums to the Planning and Environmental Commission dated March 14, 2016, and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. That the proposed exterior alteration is in compliance with the purposes of the CCI District as specified in section 12-7B-1 of the Zoning Regulations, and Town of Vail Page 13 2. That the proposal is consistent with applicable elements of the Vail Comprehensive Plan, and 3. That the proposal does otherwise positively alter the character of the neighborhood. IX. ATTACHMENTS A. Applicant's request for a major exterior alteration dated February 15, 2016 B. Proposed architectural plans dated March 21, 2016 C. Memorandum of Action of Red Lion Inn Condominium Association dated February 12, 2016. D. Vicinity Map E. Letter of Opposition dated F. Letter of Opposition dated March 4, 2016 from adjacent property owner March 14, 2016 from adjacent property owner Town of Vail Page 14 ARCNIUrTS + PLANNERS February 15, 2016 Town of Vail PEC Project Narrative Re: Red Lion Condominium Units R-2 and R-3 Remodel/Expansion The Red Lion Condominiums located at 304 Bridge Street is a complex comprised of three Residential Units and numerous tenant Commercial spaces. Most notably the Red Lion Restaurant and the Bridge Street Bar. The Three Residential units are located on the upper two floors of the building with the upper most area of residential space tucked within the 3/12 pitched and gabled roof structure. After review of Title 12 Chapter 15 the association has determined that their property of .3204 acres has an available GRFA of 1 1,165. The recorded condominium plat maps of 1990 indicate a current GRFA of 8,953. The current and remaining allowable GRFA was allocated by the Association pro -rata to the three residential units. Over the last decade or two since any significant improvements to the Red Lion has taken place the neighborhood consisting of the Old Rucksack Building (now Marmot at 288 Bridge Street) the Vista Bahn Building (Remonov) and the Bridge Street Lodge along with Siebert Circle have seen significant improvements. In keeping with the character of these improvements and the original character or the Red Lion and without additional site coverage impact The Red Lion Units R-2 and R-3 request an addition of a dormer to the existing north sloped roof for the purpose to enclose approximately 1,400 GRFA per the attached plans and elevations. The current owners of the residential units are not proposing an increase in unit density. The proposed dormer and enclosed area does not interfere with the view corridors of the Village nor add any additional impact to the building, Town, or Community needs or services. The Design has carefully blended the architecture and details of the original Red Lion building including the iconic white stucco and highlighted fascia and soffit. The proposed roof height is well within the approved limits and at no time breaks the existing ridge height. The roof slope and finishes along with the revised window patterns complement and balance to the original. Physical Address: (970) 949-7034 Mailing Address: 105 Edwards Village Blvd, P.O. Box 1734 Suite G104 Vail, CO 81658-1734 Edwards, CO 81632 email: general@vagarchitects.com A most notable improvement will be the relocation of the Red Lion rooftop enclosure and grill hood discharge. The equipment both large and older in its service years will be replaced with a more compatible and friendly new version on the upper most roof area. The project does not create any additional impacts within the stream path. The projects suggest the enclosure of an outdated stair and canopy system providing access to the units from the North. This area abuts the property line and the Marmot building today but creates an unsightly and potentially dangerous enclosed area at the ground level. Final designed improvements to this area while include an enclosed stair riser and heated steps with a suggested more permanent roof solution still allowing light and access to the Kitchen area below. While the solution is clearly both functionally and life safety improved the aesthetic presented to both the pedestrian and adjoining properties will also be greatly improved. In such this small addition remodel clearly keeps with the suggested Goals and Objectives of the Vail Village Masterplan. Most Specifically: GOAL #1 ENCOURAGE HIGH QUALITY, REDEVELOPMENT WHILE PRESERVING UNIQUE ARCHITECTURAL SCALE OF THE VILLAGE IN ORDER TO SUSTAIN ITS SENSE OF COMMUNITY AND IDENTITY. GOAL #3 TO RECOGNIZE AS A TOP PRIOTITY THE ENHANCEMENT OF THE WALKING EXPERIENCE THROUGHOUT THE VILLAGE GOAL #4 TO PRESERVE EXISTING OPEN SPACE AREAS AND EXPAND GREENSPACE OPPORTUNITIES. GOAL #6 TO ENSURE THE CONTINUED IMPROVEMENT OF THE VITAL OPERATIONAL ELEMENTS OF THE VILLAGE. Sincerely, Judge + Associates Inc. architects and planners, aka VAg inc. Name, Title Encl.: Application Package to the PEC. Physical Address: (970) 949-7034 Mailing Address: 105 Edwards Village Blvd, P.O. 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El 01 KI OJ'-21-1PA P-A'1S 4PPU 60£ uo�eeouag £ pue z sopuo�s� a _ _ Cuo.1paw aaaaaa o r 8 B X uu o /� > Hu II/ �>—�d a e L d n1 XW 91e ConsentAction by Unanimous Written of Members Approving MXzFX91W#1 The undersigned, constituting all of the Members of The Red Lion Inn Condominium Association, Inc., a Colorado nonprofit corporation (hereinafter the "Association"), hereby consent to the following actions in lieu of holding a meeting, as permitted by the Colorado Revised Nonprofit Corporation Act. WHEREAS, the owners of Unit R-2 and R-3 (collectively, the "Units") wish to carry out, and have made application to the Association to consider and approve, an expansion and renovation of the Units to, among other things, increase the square footage of Unit R-3 by approximately 700 and Unit R-2 by approximately 600 additional square feet (the "Expansion"), as depicted on the plans dated 2/7/16 prepared by VAg, Inc. (the "Plans"); M WHEREAS, The Red Lion Inn Condominiums ("Red Lion') were established and are governed 13,1992, IN BOOK 575 AT PAGE 27, COUNTY OF EAGLE, STATE OF s "Declaration") WHEREAS, the Expansion, once substantially completed, will require the amendment of the Map to depict the expanded Units, and of the Declaration to adjust and reallocate all Red Lion Inn Condominium Units percentage interest in and to the common elements to reflect the increase in square footage of the Units resulting from the Expansion. Such amendments to the Map and Declaration require the approval of the Members; WHEREAS, Section 3.4 of the Declaration currently imposes significant restrictions and limits upon expansion and modifications of all of the Residential Units (Units R-1, R-2 and R-3), including increases in "gross residential floor area" ("GFRA") as that term is defined and used in the Town of Vail Town Code. Almost all expansions of any of the Residential Units, including the Expansion of the Units, is not currently permitted under Section 3.4. The Members desire to be appropriately amend Section 3.4 to permit certain expansion of the Residential Units, including the Expansion of the Units. Such amendment to the Declaration requires the approval of the Members; WHEREAS, Section 3.4 of the Declaration also purports to require the prior written consent of the Town of Vail to amend or revoke that Section. The Members wish to amend the Declaration to remove that requirement as there are substantial questions as to its effect, enforceability and necessity; WHEREAS, it has been calculated that there is an additional approximately 2,213 square feet of unused GFRA for the Residential Units under the current Town Code. The Members desire to allocate any additional available GFRA amongst the Residential Units on a pro -rata basis based upon the relative square footage of each Residential Unit, and to memorialize such allocation in an amendment to the Z:I Declaration. RESOLVED, that the Expansion as materially depicted on the Plans is hereby approved and authorized without any further action or vote of the Members, subject to the terms, conditions, and requirements set forth herein. The Expansion may not be materially larger or different than as depicted on the Plans and cannot exceed the amount of GFRA allocated to that individual Unit. Except as otherwise provided herein, the Board of Directors of the Association (the "Board") is granted discretion to approve the modification of the Plans and the Expansion to respond to regulatory input (including without limitation from the Town of Vail) and in order to comply with applicable laws and regulations; FURTHER RESOLVED, that the Board is hereby authorized and empowered to cause, make and carry out any and all conveyances and transfers of common elements (both general and limited) necessary to carry out the Expansion, and all such conveyances and transfers are hereby approved and authorized by the Members, subject to the term, conditions, and requirements set forth herein; FURTHER RESOLVED, that in connection with the Expansion the Board is hereby authorized and empowered to impose such additional conditions, requirements and terms upon the Expansion and the construction thereof as it deems proper in its sole discretion, including without limitation, to: require the expanding owners to pay all costs and expenses (including surveyor, engineering and attorney fees) incurred by the Association in connection with the Expansion and to give a deposit therefore-, require approval from the Town of Vail for the Expansion; require submission to the Board of an application with plans and such other information as requested by the Board for the Expansion for the Board's consideration and approval; require that the expanding owners enter into an agreement with the Association regarding the construction of the Expansion upon such terms as the Board deems proper in its sole discretion. FURTHER RESOLVED, that the Board is hereby authorized and empowered and, if and when the Expansion is substantially completed, directed to amend or supplement (i) the Declaration in order to amend Section 3.4 and other Sections of the Declaration to permit, recoarnize and memorialize the Expansion, and adjust and reallocate each Red Lion Condominium Units' percentage interest in and to the common elements to reflect the increase in square footage of the Units resulting from the Expansion (including the appropriate amendment of Exhibits B and Q, and (ii) the Map to depict the Units, including their respective new boundaries, and adjoining areas after substantial completion of the Expansion. The Board is hereby further authorized, empowered and directed to further amend or supplement the Declaration in order to amend and eliminate the current restrictions on expansion and modifications of the Residential Units contained in Section 3.4, including the foregoing requirement for C, LI Town consent, and provide for the allocation of additional GFRA amongst the Residential Units. The I foregoing amendments and supplements to the Declaration and Map are hereby approved and authorized, and deemed to be approved and authorized by the Members without any further action or vote of the Members required. The Members agree to execute and deliver the foregoing amendments to the Map and Declaration as needed; FURTHER RESOLVED, that the Board, acting through the President or the Vice President of the Z-1 Association, along with the Secretary of the Association, shall have all powers necessary and appropriate to carry out these Resolutions; FURTHER RESOLVED, that this unanimous written consent may be executed in one or more counterparts, all of which together shall constitute the same document, and facsimile signatures shall have the same effect as original signatures; N Execution of this written consent by the undersigned, as described above, waives any requirement of a formal meeting of the Members to adopt the resolutions referred to herein and ratifies and affirms the actions taken herein. IN WITNESS WHEREOF, the undersigned Members have executed this written consent as of the date first written above, MEMBERS: Units C-1 through C-7 Landmark Commercial Development Company By: Name: Title: Units R -I and R-2 Oscar L. Tang Unit R-3 Blue Mountain Investments LLC IN WITNESS WHEREOF, the undersigned Members have executed this written consent as of the date first written above. MEMBERS: Units C-1 through C-7 Landmark Commercial Development Company By: �. Name: 21,V44 /nfi, flB y Title: tnt Units R-1 and R-2 Oscar L. Tang Unit R-3 Blue Mountain Investments LLC By: _ Name: Title: N PWOW' - v Cd \� From: Mullally, Maroo To: Brian Garner Cc: bill(ftencomsf.com Subject: Red Lion expansion Date: Friday, March 4, 2016 9:56:19 AM Hi Brian, I am writing as the HOA president of the Bridge Street Building located directed north to the Red Lion building in Vail on Bridge Street. The residential owners, specifically units RI and R 2 will be negatively affected by the Red Lion's proposed expansion. The light that we receive into our homes will be grossly diminished, as well as 2 views facing south. The Red Lion building is already one of the largest on Bridge Street. We are long term owners in Bridge Street and strongly oppose our homes light and views being diminished as a result of this proposed expansion. Thank you for your consideration in this matter. Regards, Margo Swail 303-818-8521 Sent from my iPad 3/14/2016 To the board members of the Planning and Environmental Commission: I am writing as a residential property owner and president of the HOA in the Bridge Street Building . My family has owned unit R2 for 38 years. This has been both a primary and secondary home for us. I have served as HOA president of the building for the past 5 years. After reviewing the proposed Red Lion expansion plans, I, as a property owner and president of the Bridge Street Building's HOA, strongly object to this expansion. This expansion will negatively affect the view and light coming into my kitchen window and also force unit R1 to live in a cave style condo. This will be the second expansion the Red Lion has done that has grossly diminished the light and views we have. The first on was done in the late 80s. It completely obstructed my view of the mountain and dramatically darkened my living area. It also took away the view and light from Unit R1. The same family/owner is proposing this additional second expansion to their unit and again infringing of the quality and value of my property and that of R1. Also, the mechanical outflow area for the Red Lion expansion negatively impacts units R1 and R2 in the Bridge Street Building and has no negative affect on the owner's of the Red Lion building. The submitted drawings have it located in the north east corner of their property, which is exactly where units R1 and R2 have outdoor living areas/decks. The smells from the Red Lion kitchen and their fans would be a constant nuisance to the Bridge Street Building's residential owners and severely diminish the enjoyment of sitting on our decks. There is more than ample space to locate the mechanicals either in the middle of their building or along the south east side of their building where it does not impact adjacent building's property owners. Finally, when I did a remodel and minimal expansion on my unit 4 years ago, I was forced to comply with extremely strict rules from the town of Vail's Planning and Environmental Commission and Design Review Board. I was told because the building was an "original iconic Vail structure", nothing could be done to my unit that would be visible from Bridge Street, the mountain, or the transportation center. These restrictions went beyond the normal view corridor restrictions. I was not allowed to make changes that had zero impact on adjacent properties or even owner's within my own building and was told my tower "belonged to Vail". I find the proposed Red Lion's plans to show inconsistencies with what the town of Vail may or may not allow given the age and history of the Red Lion Building in Vail. I believe the one massive expansion they did in the late 80's did enough negative damage to our building, and it is not fair we should be affected again. I object to the Red Lion's expansion because it will negatively impact the owner's enjoyment and property values in the Bridge Street Building, while increasing the enjoyment and value of the Red Lion property owners. Thank you for your consideration in this matter, Sincerely, Margo Mullally TOWN OF VA10 VAI LTOWN PLANNINGAND ENVI RONMENTAL AGENDA MEMO MEETING DATE: April 11, 2016 ITEM/TOPIC: A request for review of an amendment to a Conditional Use Permit pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, in accordance with the provisions of Section 12-16 Conditional Uses, Vail Town Code to allow for the expansion of the East Vail Fire Station located at 4116 Columbine Drive/Lot 15 Bighorn Subdivision, and setting forth details in regard thereto. (PEC16-0010) ATTACHMENTS: File Name Description 1._PEC16- Staff Memo 0010_East Vail_Fire Station_CUP Memo.pdf A. Vicinity_Map.pdf Vicinity Map B._Narrative.pdf Narrative C._Plans_Dated_04.05.2016_Part1.pdf Plans 1 C._Plans_Dated_04.05.2016_Part2.pdf Plans 2 C._Plans_Dated_04.05.2016_Part3.pdf Plans 3 D._PEC16- Draft CUP 0010_East Vail_Fire Station_DRAFT CURpdf TOWN OF VAIL Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: April 11, 2015 SUBJECT: A request for final review of an amendment to a Conditional Use Permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, in accordance with the provisions of Section 12-16-10 Amendment Procedures, Vail Town Code, to allow for the expansion of the East Vail Fire Station, located at 4116 Columbine Drive/Lot 15 Bighorn Subdivision, and setting forth details in regard thereto. (PEC16-0010) Applicant: Town of Vail, represented by John King, Facilities Manager Planner: Brian Garner SUMMARY The applicant, the Town of Vail, represented by John King, Facilities Manager, is requesting an amendment to a Conditional Use Permit to allow for the expansion and remodel of the East Vail Fire Station. Based upon Staff's review of the criteria outlined in Section VI of this memorandum and the evidence and testimony presented, the Community Development Department recommends approval, with conditions of this application subject to the findings noted in Section VII of this memorandum. II. DESCRIPTION OF REQUEST The applicant, the Town of Vail, is requesting an amendment to a Conditional Use Permit to allow for the expansion and remodel of the East Vail Fire Station. The amendment to the Conditional Use Permit is required because the applicant is proposing to expand and remodel the East Vail Fire Station with the addition of 2,060 square feet to the existing 6,032 square foot facility for a total size of 8,092 square feet. The new space is to be divided between 1,935 square feet to the fire station and 125 square feet to the two (2) existing Employee Housing Units (EHU's) within the station. Inside, the current restroom will be made ADA -compliant and the new front building entry will have an ADA -approved door opener. The existing second- level gym is proposed to be converted into a new EHU consisting of 644 square feet, for a total of three (3) EHU's in the facility. The third and fourth level duty quarters space is proposed to be expanded, while the fourth level EHU remains. Lastly, another small expansion is proposed to the fifth level duty quarters loft. The exterior improvements include new siding materials, new windows and doors, new balconies and railings, and new landscaping. A new asphalt parking area is proposed on the west side of the facility while the existing paved area in front of the facility is proposed to be reconstructed with a snow -melted concrete slab for increased safety of facility ingress/egress. Trash and recycling will be handled on the northeast corner of the facility accessed by the snow -melted concrete slab in front of the facility. A snow storage area is designated at the south end of the paved parking area on the west side of the property. A vicinity map (Attachment A), a project narrative (Attachment B), the project plans (Attachment C), and a draft Conditional Use Permit (Attachment D) are attached for review. III. BACKGROUND The East Vail Fire Station was constructed on land previously owned by the Bighorn Sanitation and Recreation District, which was also used as a septic field from 1963 to the early 1970s. In the early 1970s when District properties were connected to the municipal sanitary sewer system, the property was sold to the Town of Vail for the purpose of constructing and operating a fire station to serve the newly annexed neighborhood of East Vail. The existing Conditional Use Permit was approved in May, 1980 when the facility was expanded to become the Bighorn Fire Station in conformance with the requirements of the Public Use zone district. The property was later zoned General Use District. IV. APPLICABLE PLANNING DOCUMENTS Title 12, Zoning Regulations, Vail Town Code (in part) GENERAL USE DISTRICT 12-9C-1: PURPOSE.- The URPOSE: The general use district is intended to provide sites for public and quasi -public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12-1-2 of this title and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi -public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of buildings and other structures, 2 UI LN I to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. 12-9C-3: CONDITIONAL USES (in part) The following conditional uses shall be permitted in the GU district, subject to the issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title.- Public itle: Public buildings and grounds SURROUNDING LAND USES AND ZONING Land Use South Medium Density Residential West Low Density Residential East Medium Density Residential North Medium Density Residential Zone District Two -Family Residential Two -Family Residential Agricultural and Open Space Two -Family Residential CONDITIONAL USE PERMIT REVIEW CRITERIA Before acting on a conditional use permit application, the Planning and Environmental Commission shall consider the following factors with respect to the proposed use: 1. Relationship and impact of the use on development objectives of the Town. Public buildings and grounds are listed as a conditional use in the General Use District within the Town of Vail. As such, an owner must first obtain a conditional use permit from the Planning and Environmental Commission. According to Section 12-16-1, Purpose, Limitations, Vail Town Code: "In order to provide the flexibility necessary to achieve the objectives of this title, specified uses are permitted in certain districts subject to the granting of a conditional use permit. Because of their unusual or special characteristics, conditional uses require review and evaluation so that they may be located properly with respect to the purposes of this title and with respect to their effects on surrounding properties. The review process prescribed in this chapter is intended to assure compatibility and harmonious development between conditional uses and surrounding properties and the town at large. Uses listed as conditional uses in the various districts may be permitted subject to such conditions and limitations as the town may prescribe to ensure that the location and operation of the conditional uses will be in accordance with development objectives of the town and will not be detrimental to other uses or properties. Where conditions cannot be devised to achieve these objectives, applications for conditional use permits shall be denied. " 3 In assessing the development objectives of the Town, Staff consulted the Vail Land Use Plan. Those development objectives are as follows: VAIL LAND USE PLAN (in part) 1. General Growth/ Development 1.10. Development of Town owned lands by the Town of Vail (other than parks and open space) may be permitted where no high hazards exist, if such development is for public use. 1.11. Town owned lands shall not be sold to a private entity, long term leased to a private entity or converted to a private use without a public hearing process. 5. Residential 5.5. The existing employee housing base should be preserved and upgraded. Additional employee housing needs should be accommodated at varied sites throughout the community. In evaluating the proposed use for compatibility with the development objectives of the Town, Staff finds the proposal meets those objectives as the facility is being upgraded and will include a new Employee Housing Unit to the two (2) existing Employee Housing Units. Staff finds the proposal meets this criterion. 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. The proposed expansion and upgrading of the existing East Vail Fire Station will be an improvement to the Town's fire facility serving all of East Vail and will benefit the greater public. Staff finds the expansion and associated improvements will not have any negative effect on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities and other public facilities needs. Staff finds the proposal meets this criterion. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. The proposed improvements to the East Vail Fire Station will have a positive effect on traffic movement on and near the site. The snow melt system being installed in the driveway will make fire truck ingress/egress safer as the driveway is on the north side of the building adjacent to Columbine Drive and ice builds up under existing conditions. The relocated, designated staff parking area on the west side of the building makes Is visitor parking more clearly identifiable in the front, along Columbine Drive. These improvements will positively affect automotive and pedestrian safety on the site as well as better access, control, and maneuverability. Staff finds the proposal meets this criterion. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. The East Vail Fire Station facility is located within a residential neighborhood consisting of single-family and multi -family homes in the East Vail community and has existed since the early 1980's. The location of the facility is crucial, providing emergency fire response to all of East Vail as well as the 1-70 corridor via the Bighorn interchange which is close in proximity. The existing East Vail Fire Station facility is in disrepair with materials that have reached the end of their useful life and are rapidly deteriorating. As the Fire Station is embedded in a residential area, the facility expansion and remodel is intended to blend the building in better with the neighborhood by updating and upgrading elements of the facade that will be more harmonious with the neighborhood through the use of color and high quality materials. The bulk and mass of the facility remains largely unchanged, but remains proportionate where the building expansion is proposed. Staff finds there would be no negative effect upon the character of the area, including scale and bulk, as the existing facility is proposed to be upgraded for a more harmonious fit in the neighborhood. Staff finds the proposal meets this criterion. 5. Such other factors and criteria as the commission deems applicable to the proposed use. 6. The environmental impact report concerning the proposed use, if an environmental impact report is required by chapter 12 of this title. Staff Analysis: An environmental impact report is not required for this project. Section 12-12-3, Exempt Projects, Environmental Impact Reports, Vail Town Code states (in part): An environmental impact report shall not be required for the following projects.- A. rojects: A. Alteration, repair and maintenance of existing structures and site improvements. VII. STAFF RECOMMENDATION 5 Based upon the review of the criteria outlined in Section VI of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning an Environmental Commission approve, with conditions this amendment to a Conditional Use Permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, to allow for the expansion of the East Vail Fire Station, located at 4116 Columbine Drive/Lot 15 Bighorn Subdivision, and setting forth details in regard thereto. Should the Planning and Environmental Commission choose to approve, with conditions this Conditional Use Permit request, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission approves this request for an amendment to a Conditional Use Permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, to allow for the expansion of the East Vail Fire Station, located at 4116 Columbine Drive/Lot 15 Bighorn Subdivision, and setting forth details in regard thereto." Conditions: Should the Planning and Environmental Commission choose to approve, with conditions this Conditional Use Permit request, the Community Development Department recommends the Commission makes the following findings: "Based upon the review of the criteria outlined in Section VI of the Staff memorandum to the Planning and Environmental Commission dated April 11, 2016, and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. The proposed Conditional Use Permit is in accordance with the purposes of the Zoning Regulations. 2. The proposed Conditional Use Permit and the conditions under which it will be operated or maintained are not detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. 3. The proposed Conditional Use Permit complies with each of the applicable provisions of Chapter 12-16, Conditional Use Permit, Vail Town Code." IX. ATTACHMENTS A. Vicinity Map B. Project Narrative C. Applicants project plans dated 02-26-2016 D. Draft Conditional Use Permit Fire Station 1 Project Summary The East Vail Fire Station (Station 1) was constructed in 1982 by the Vail Fire Protection District. Since the initial construction there have been no major modifications or renovations to the facility. Two fire apparatus are operated out of Station #1, a fire engine and a ladder truck. These apparatus are staffed by a crew of three firefighters, twenty four hours per day, seven days per week. The firefighters work a forty eight hour shift, which results in a shift change occurring every two days. During shift change there are six firefighters in the station for a period of thirty to sixty minutes. Historically, six resident firefighters also lived on a permanent basis in a dormitory style unit located in the western portion of the building. Since the construction of the West Vail Fire Station, resident firefighters are no longer housed at station #1. Station #1 also has one employee housing unit. Operationally, the fire station has little impact on the surrounding neighborhood. The apparatus at station #1 responded to 424 emergency calls in 2015, which represents an average of 1.16 responses per day. Due to the low traffic volume on Columbine Drive, the siren on the apparatus is rarely actuated when the apparatus leaves the station. The impact of emergency response on the neighborhood is also relatively low due to the fact that Columbine Drive is a loop, and the fact that the majority of the residences are on the portion of Columbine Drive which is not part of the normal response route. During a normal response, fire apparatus would only drive by two residential structures before accessing Bighorn Road. In the initial planning phases of the renovation of Station #1, a deployment analysis was conducted to insure that Station #1 was properly sited to provide the best level of service. This deployment analysis looked at two metrics: 1) conformity with the Insurance Service Offices (ISO) standard which requires engine company deployment within one and one-half miles (drive distance) of all structures, 2) National Fire Protection Association (NFPA) Standard 1710, which establishes a response standard of two hundred and forty seconds for arrival of the first due fire apparatus. Both of these metrics were evaluated using GIS analysis. This analysis revealed that the current location provided optimal deployment and that relocating the station to the east would compromise compliance with these response standards in the Booth Creek area, while relocating to the west would compromise compliance with these response standards in the area east of Bighorn Park. With this analysis in mind, a survey was made to determine if there were building sites in the area that would not compromise optimum resource deployment and would be suitable for a fire station. None were identified. The proposed project will not change the current use of the building. The project will consist of the following elements: 1. The project will add 1470 sq. ft. to the South, West and North sides of the existing apparatus bay. This additional space will enlarge the apparatus bay to provide walking and workspace around the apparatus. The fire apparatus are currently parked within inches of the rear wall. The additional space will also provide for storage, workspace and a new Generator/ Boiler room which will allow for the generator to be place as far from the adjacent residences as possible. 2. The current first floor fire fighter resident quarters will be re -purposed as office space and a gym. The second floor space currently being used as gym will be converted to a studio employee housing unit. The existing employee housing unit will remain. We are adding a 150 square foot stair tower to the North East corner of the building to allow for a covered entry to the EHU's. The existing exterior stair way will be removed. 3. The existing drive way on the South side of the building will be removed and the new drive way will be on the North side of the building. The existing parking spots along Columbine Road will become a landscaped area. A new parking area will be made on the North West side of the site. 4. 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Q c� .o > 0 > C 0 0 oma) Q 0 Z3 N O O E a)��- O O a) O 4-- 0 �O � � U O 0 m O i � U U O O O j, cn N D N 0-0 m to 0 O a) 0 L 0 U N a) O N O a)02°) O U OU p O Q� 4-- 0- Q - oL fn Q O Q m E (6 — ("D ^a) a) (n O U N D C:L E O O a) ch N > .o Q Z3 Q-0 0 m -0 Q O U O �• aU _0 O O OU) M-0 U � � O L p U to O U a) a) o O O 70 U O > U O O u N a) N E N _0 Z3 (6 O E O O LU Q O (D oO ow U 06 a) 0) o a a) (D N c O U) a� Q U) I U) c cu O Q Q CU O U) c O 70 c O U OE -0 " cu 0- a) cn 4- 0 O `�O O C: C O O_ (B >E L O L Z O a� 0 0 E 0- 0 O 0 E E O U 0 L O U N Iff TOWN OF VA110 VAI LTOWN PLANNINGAND ENVI RONMENTAL AGENDA MEMO MEETING DATE: April 11, 2016 ITEM/TOPIC: A request for an Addition and Exterior Alteration to the Gasthof Gramshammer / Pepi's Restaurant Building in Vail Village, pursuant to Section 12-7B-7 Exterior Alterations or Modifications, Vail Town Code, to allow for a revised entrance, new windows and new bar seating area located at 231 East Gore Creek Drive / Lot A, Block 5B, Vail Village Filing 1, and setting forth details in regard thereto. (PEC16-0011) ATTACHMENTS: File Name Description PEC16- PEC16-0011 Staff Memo 0011_Pepi_s_Minor Exterior Alteration_Memo.pdf PEC16- PEC16-0012 Attachments 0011_Pepi_s_Minor Exterior Alteration Attachments.pdf 0 rowN of VAIL't) Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: April 11, 2016 SUBJECT: A request for a final review of a minor exterior alteration or modification, pursuant to Section 12-713-7, Exterior Alterations or Modifications, Vail Town Code, to allow for a revised entrance, located at 231 East Gore Creek Drive / Lot A, Block 5B, Vail Village Filing 1, and setting forth details in regard thereto. (PEC16-0011) Applicant: Gasthof Gramshammer, Inc. / Pepi's Restaurant, represented by Russell J. Gies, Gies Architects, Inc. Planner: Matt Panfil I. SUMMARY: The applicant, Gasthof Gramshammer, Inc. / Pepi's Restaurant, represented by Gies Architects, Inc., is requesting review of an exterior alteration, pursuant to Section 12-76- 7 Exterior Alterations or Modifications, Vail Town Code, to allow the following: 1. An eighty-one (81) square foot addition to the bar area to allow for a revised entrance off of Bridge Street; 2. Alterations and additions to landscape areas resulting in a net increase of twenty- four (24) square feet of landscaping; 3. Revisions to the eastern building elevation to change the windows to a sliding glass door system and to change the gable roofline of the entrance to a shed roofline with a second floor deck; 4. Interior floor plan revisions to allow for an increase in the number of dining tables in the bar area; and 5. Relocation of the existing stained glass window from the first floor to the second floor on the east facade facing Bridge Street. Based upon staff's review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning and Environmental Commission (PEC) approve, with conditions, the minor exterior alterations, subjection to the findings noted in Section VIII of this memorandum. II. DESCRIPTION OF THE REQUEST: The applicant, Gasthof Gramshammer, Inc. / Pepi's Restaurant, represented by Gies Architects, Inc., is requesting approval of a minor exterior alteration to allow for a revised entrance, along the Bridge Street frontage, at 231 East Gore Creek Drive. The revised entrance increases the net new floor area of the restaurant by eighty-one (81) square feet and will result in a modified roofline from a gable to shed style roof at the east entrance. The change in roofline allows the creation of new deck areas for two (2) of the second -story rooms within the hotel. The proposed windows will have fewer mullions and muntins (glass dividers) than the existing windows; however, the proposed windows will slide to allow for an open-air connection to the pedestrian environment. The existing stained glass window will be relocated from the first floor to the second floor and maintains an element of uniqueness to the entrance. Landscaping modifications will result in a net increase of twenty-four (24) square feet of landscape area, primarily through the removal of the existing landscape area near the entrance and the addition of a new stone planter at the base of the new windows and at the northeast corner of the site. Exterior materials and colors are intended to match the existing conditions. Interior renovations will allow for a slight increase in the number of tables within the bar and lounge area. A vicinity map (Attachment A), a project narrative written by the applicant, dated March 10, 2016 (Attachment B), and plans and elevations, dated March 14, 2016 (Attachment C) have been attached for review and inclusion in the record. III. BACKGROUND: The Tyrolean style Hotel Gasthof Gramshammer was constructed in 1964. Town files indicate a variety of applications have been presented before the PEC and the Design Review Board (DRB) for improvements such as addition of accommodation units and residential dwelling units, basement renovations, landscape modifications, and patio remodels. However, the entry vestibule and the bar and lounge area were last remodeled in 1988. The property's current zoning designation of Commercial Core 1 District (CC1) was established as part of the original Town of Vail zoning regulations via Ordinance No. 8, Series of 1973, adopted on August 7, 1973. Town of Vail Page 2 IV. APPLICABLE PLANNING DOCUMENTS: Staff believes that the following provisions of the Vail Town Code, Vail Land Use Plan, Vail Village Master Plan, and the Vail Village Urban Design Guide Plan are relevant to the review of this proposal: Title 12 — Zoning Regulations, Vail Town Code Chapter 7, Section 12-78 Commercial Core 1 (CCI) District (in part) 12-78-1: PURPOSE.- The URPOSE: The commercial core 1 district is intended to provide sites and to maintain the unique character of the Vail Village commercial area, with its mixture of lodges and commercial establishments in a predominantly pedestrian environment. The commercial core 1 district is intended to ensure adequate light, air, open space, and other amenities appropriate to the permitted types of buildings and uses. The zoning regulations in accordance with the Vail Village urban design guide plan and design considerations prescribe site development standards that are intended to ensure the maintenance and preservation of the tightly clustered arrangements of buildings fronting on pedestrianways and public greenways, and to ensure continuation of the building scale and architectural qualities that distinguish the village. 12-78-7: EXTERIOR ALTERATIONS OR MODIFICATIONS: A. Subject To Review: The construction of a new building, the alteration of an existing building which adds or removes any enclosed floor area, the alteration of an existing building which modifies exterior rooflines, the replacement of an existing building, the addition of a new outdoor dining deck or the modification of an existing outdoor dining deck shall be subject to review by the planning and environmental commission (PEC) as follows.- 6. ollows: 6. Compliance With Comprehensive Applicable Plans: It shall be the burden of the applicant to prove by a preponderance of the evidence before the planning and environmental commission that the proposed exterior alteration is in compliance with the purposes of the CCI district as specified in section 12-78-1 of this article, that the proposal is consistent with applicable elements of the Vail Village master plan, the town of Vail streetscape master plan, and the Vail comprehensive plan, and that the proposal does not otherwise negatively alter the character of the neighborhood. Further, that the proposal substantially complies with the Vail Village urban design guide plan and the Vail Village design considerations, to include, but Town of Vail Page 3 not be limited to, the following urban design considerations: pedestrianization, vehicular penetration, streetscape framework, street enclosure, street edge, building height, views, service/delivery and sun/shade analysis, and that the proposal substantially complies with all other elements of the Vail comprehensive plan. 12-7B-20: VAIL VILLAGE URBAN DESIGN GUIDE PLAN.- A. LAN: A. Adoption: The Vail Village urban design guide plan and design considerations are adopted for the purposes of maintaining and preserving the character and vitality of the Vail Village (CCI) and to guide the future alteration, change and improvement in the CC 1 district. Copies of the Vail Village design guide plan and design considerations shall be on file in the department of community development. Chapter 15: Gross Residential Floor Area (in part) 12-15-3: DEFINITION, CALCULATION, AND EXCLUSIONS.- C. XCLUSIONS: C. Within all districts except the hillside residential (HR), single-family residential (SFR), two-family residential (R), two-family primary / secondary (PS), residential cluster (RC), low density multiple -family (LDMF), medium density multiple -family (MDMF), high density multiple -family (HDMF), housing (H), and Vail Village townhouse (VVT) districts.- Gross istricts: Gross Residential FloorArea Defined: The total square footage of all levels of a building, as measured at the inside face of the exterior walls (i.e., not including furring, sheetrock, plaster and other similar wall finishes). GRFA shall include, but not be limited to, elevator shafts and stairwells at each level, lofts, fireplaces, bay windows, mechanical chases, vents, and storage areas. Attics, crawl spaces and roofed or covered decks, porches, terraces or patios shall also be included in GRFA, unless they meet the following provisions: b. Within buildings containing more than two (2) allowable dwellings or accommodation units, the following additional areas shall be excluded from calculation as GRFA. GRFA shall be calculated by measuring the total square footage of a building as set forth herein. Excluded areas as set forth shall then be deducted from the total square footage.- Town ootage: Town of Vail Page 4 (2) All or part of the following spaces, provided such spaces are common spaces.- (B) paces: (B) Common lobby areas. Chapter 23: Commercial Linkage (in part) 12-23-2: EMPLOYEE GENERATION AND MITIGATION RATES: A. The employee generation rates found in table 23-1, "Employee Generation Rates By Type Of Commercial Use", of this section, shall be applied to each type of use in a commercial development. For any use not listed, the administrator shall determine the applicable employee generation rate by consulting the town's current nexus study. TABLE 23-1 (in part) Eating and drinking establishment 6.75 employees per 1,000 feet of net new floor area B. If an applicant submits competent evidence that the employee generation rates contained in table 23-1 of this section or the nexus study do not accurately reflect the number of employees generated by the proposed commercial development or redevelopment and the administrator finds that such evidence warrants a deviation from those employee generation rates, the administrator shall allow for such a deviation as the administrator deems appropriate. C. Each commercial development or redevelopment shall mitigate its impact on employee housing by providing EHUs for twenty percent (20%) of the employees generated, pursuant to table 23-1 of this section, or the nexus study, in accordance with the requirements of this chapter. 12-23-6: METHODS OF MITIGATION: B. For all development projects except those mitigated by subsection A of this section, the mitigation of employee housing required by this chapter shall be accomplished through one, or any combination, of the methods further described in this section. Unless otherwise regulated by this title, the choice of method(s) used to mitigate the employee housing requirements of this chapter shall be at the sole discretion of the applicant. 4. Payment Of Fees In Lieu.- Town ieu: Town of Vail Page 5 a. The fee in lieu for each employee to be housed shall be established annually by resolution of the town council, provided that, in calculating that fee, the town council shall include the net cost (total cost less the amount covered by rental or sale income) of real property and all related planning, design, site development, legal, construction and construction management costs of the project, in current dollars, which would be incurred by the town to provide housing for the employee to be housed in that year. b. An administrative fee, established by resolution of the town council, shall be added to the amount set forth in subsection 84a of this section. c. Fees in lieu shall be due and payable prior to the issuance of a building permit for the development. d. The town shall only use monies collected from fees in lieu to provide new employee housing. Land Use Plan Chapter 2 — Land Use Plan Goals / Policies (in part) 4. Village Core/ Lionshead 4.1 Future commercial development should continue to occur primarily in the existing commercial areas. Future commercial development in the Core areas needs to be carefully controlled to facilitate access and delivery. 4.2 Increased density in the Core areas is acceptable so long as the existing character of each area is preserved through implementation of the Urban Design Guide Plan and the Vail Village Master Plan. 4.3 The ambiance of the Village is important to the identity of Vail and should be preserved. (Scale, alpine character, small town feeling, mountains, natural setting, intimate size, cosmopolitan feeling, environmental quality.) Vail Village Master Plan Chapter 5: Goals, Objectives, Policies and Action Steps (in part) Goal #1: Encourage High Quality, Redevelopment While Preserving Unique Town of Vail Page 6 Architectural Scale of the Village in Order to Sustain its Sense of Community and Identity Objective 1.2: Encourage the upgrading and redevelopment of residential and commercial facilities. Objective 1.4: Recognize the "historic" importance of the architecture, structures, landmarks, plazas and features in preserving the character of Vail Village. Goal #2: To Foster a Strong Tourist Industry and Promote Year -Around Economic Health and Viability for the Village and for the Community as a Whole. Objective 2.5: Encourage the continued upgrading, renovation and maintenance of existing lodging and commercial facilities to better serve the needs of our guests. Vail Village Urban Design Guide Plan Sub -Area Concepts: Gore Creek Drive /Bridge Street (in part) 18. Fagade improvements. Increased ground floor transparency. Architecture/ Landscape Considerations Roofs.- The oofs:The current expression, and objective, for roofs in the Village is to form a consistently unifying backdrop for the architecture and pedestrian streetscape, and to avoid roofs, which tend to stand out individually or distract visually from the overall character. Roof Forms: Roofs within the Village are typically gable in form and of moderate -to -low pitch. Shed roofs are frequently used for small additions to larger buildings. Fagades Materials.- Of aterials:Of the above materials, stucco is the most consistently used material. Most of the buildings in the Village exhibit some stucco, and there are virtually no areas where stucco is .entirely absent. It is intended to preserve the dominance of stucco -by its -use in portions, at least, of all new facades, and by assuring that other materials are not used to the exclusion of stucco in any sub -area within the Village. Transparency: Town of Vail Page 7 Pedestrian scale is created in many ways, but a major factor is the openness, attractiveness, and generally public character of the ground floor facade of adjacent buildings. Transparent store fronts are "people attractors", opaque or solid walls are more private, imply "do not approach". On pedestrian -oriented streets such as in the Village, ground floor commercial facades are proportionately more transparent than upper floors. Upper floors are typically more residential, private and thus less open. As a measure of transparency, the most characteristic and successful ground floor facades range from 55% to 70% of the total length of the commercial facade. Upper floors are often the converse 30%-45% transparent. Windows Doors Trim In addition to the general degree of transparency, window details are an important source of pedestrian scale -giving elements. The size and shape of windows are often a response to the function of the street adjacent. For close-up, casual pedestrian viewing windows are typically sized to human -sized dimensions and characteristics of human vision. (Large glass -wall storefronts suggest uninterrupted viewing, as from a moving car. The sense of intimate pedestrian scale is diminished.) Like windows, doors are important to character and scale -giving architectural elements. They should also be somewhat transparent (on retail commercial facades) and consistent in detailing with windows and other facade elements. Doors with glass contribute to overall facade transparency. Due to the visibility of people and merchandise inside, windowed doors are somewhat more effective in drawing people inside to retail commercial facades. Although great variations exist, 25-30% 1 transparency is felt to be a minimum transparency objective. Articulated doors have the decorative quality desired for Vail. Flush doors, light aluminum frames, plastic applique elements all are considered inappropriate. Prominent wood trim is also a unifying feature in the Village. Particularly at ground floor levels, doors and windows have strop, contrasting (see Color - Facades) framing elements, which tie the various elements together in one composition. Windows and doors are treated as strong visual features. Glass - wall detailing for either is typically avoided. Town of Vail Page 8 V. SITE ANALYSIS Address: Legal Description: Zoning: Land Use Plan Designation Current Land Use: Geological Hazards: 231 East Gore Creek Drive Lot A, Block 5B, Vail Village Filing 1 Commercial Core 1 Vail Village Master Plan Mixed -Use None Development Standard Allowed/Required Existing Proposed Change Lot/Site Area 5,000 sq. ft. of buildable area 15,856 sq. ft. buildable No Change Setbacks No setbacks required by the No Change Vail Urban Design Guide Plan 43' for up to 40% of 53.3% between 33'-43' and Building Height building, 33' for 46.7% under 33'* No Change remainder of building Site Coverage g No more than 80% of 12,482 sq. ft. 12,563 sq. ft. +81 sq. ft. total site area 78.7% 79.2% 0.5% Landscaping No reduction in landscape allowed 863 sq. ft. 887 sq. f.t +24 sq. ft. *Approved via Variance, 1998 Commercial Linkage (Title 12, Chapter 23) Net New Square Feet: 81 square feet Eating & Drinking Establishment: New Employees Generated Mitigation Rate: Employees to be Housed Commercial Linkage Obligation per Employee: Applicant's Commercial Linkage Obligation: 6.75 employees generated per 1,000 sq. ft. of net new area 0.55 20% 0.11 Employees $74,481 $8,193 VI. SURROUNDING LAND USE AND ZONING Existing Use North: Covered Bridge Building Zoning District Commercial Core 1 Town of Vail Page 9 South: Bridge Street Condominium Commercial Core 1 East: Gorsuch Building / Clock Tower Commercial Core 1 West: Children's Fountain / Creekside Building Commercial Core 1 VII. REVIEW CRITERIA Title 12, Chapter 7, Article B, Section 7, Exterior Alteration or Modifications It shall be the burden of the applicant to prove by a preponderance of the evidence before the PEC that: 1. The proposed exterior alterations are in compliance with the purposes of the CC1 district as specified in Section 12-7113-1, Vail Town Code; Staff finds the proposed exterior alteration is in compliance with the purpose of the CC1 District as the proposal will, "maintain the unique character of the Vail Village commercial area." Although the low-pitched gable roof is being replaced by a shed roof, the new roof will be consistent in color and materials. The proposed sliding windows will strengthen the pedestrian -oriented character of the Vail Village commercial area. Therefore, staff finds the proposed exterior alteration meets this review criterion. 2. The proposal is consistent with applicable elements of the Vail Village Master Plan, the Town of Vail Streetscape Master Plan, and the Vail Comprehensive Plan; Staff finds that the application is consistent with the Vail Comprehensive Plan, which includes the Vail Village Master Plan and the Town of Vail Streetscape Master Plan, because the proposal is an upgrade to an existing mixed use structure. The proposal is consistent with the following elements: The intent of Objective 1.2 within the Vail Village Master Plan, which is to, "encourage the upgrading and redevelopment of residential and commercial facilities." 2. The intent of Objective 2.5 within the Vail Village Master Plan, which is to, "Encourage the continued upgrading, renovation and maintenance of existing lodging and commercial facilities to better serve the needs of our guests." Therefore, staff finds the proposed exterior alteration meets this review criterion. 3. The proposal does not otherwise negatively alter the character of the neighborhood; and, Town of Vail Page 10 The proposed revised entrance is consistent with the existing structure, and surrounding structures, in scale and massing. Materials and colors will match the existing conditions. Also, the reuse of the existing stained glass window will help blend the new entrance with its iconic history. Therefore, staff finds the proposed exterior alteration meets this review criterion. 4. The proposal substantially complies with the Vail Village Urban Design Guide Plan and the Vail Village design considerations, to include, but not be limited to, the following urban design considerations: pedestrian ization, vehicular penetration, streetscape framework, street enclosure, street edge, building height, views, service/delivery and sun/shade analysis. The proposed revised entrance is consistent with Concept 18 within the Gore Creek Drive / Bridge Street section of the Vail Village Urban Design Guide Plan which advocates, "Facade improvements. Increased ground floor transparency." Active and transparent ground -level storefronts, the use of stucco, and glass doors are general design considerations established within the Vail Village Urban Design Guide Plan that are applicable to the proposed revised entrance. Therefore, staff finds the proposed exterior alteration meets this review criterion. VIII. STAFF RECOMMENDATION The Community Development Department recommends approval, with conditions, of a request for review of an exterior alteration, pursuant to Section 12-713-7 Exterior Alterations or Modifications, Vail Town Code, to allow for a revised entrance, located at 231 East Gore Creek Drive / Lot A, Block 5B, Vail Village Filing 1, and setting forth details in regard thereto. Should the Planning and Environmental Commission choose to approve this minor exterior alteration request, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission approves, with conditions, the applicant's request for a review of a Minor Exterior Alteration, pursuant to Section 12-7B-7 Exterior Alterations or Modifications, Vail Town Code, to allow for a revised entrance, located at 231 East Gore Creek Drive / Lot A, Block 5B, Vail Village Filing 1, and setting forth details in regard thereto." Conditions.- Town onditions: Town of Vail Page 11 Approval of this minor exterior alteration request is contingent upon the applicant obtaining Town of Vail approval of an associated design review application, and 2. The applicant shall mitigate the employee generation impact created by the new net development in accordance with the provisions of Title 12, Chapter 23, Commercial Linkage, Vail Town Code, and if a mitigation option including a fee in lieu payment is chosen, the applicant shall make the required fee in lieu payment to the Town of Vail prior to the issuance of any building permit. As required by the Town Code, if the applicant chooses to mitigate any portion of the obligation through off site unit(s), these unit(s) shall be available for occupancy prior to the issuance of any Certificate of Occupancy. Should the Planning and Environmental Commission chose to approve, with conditions, this minor exterior alteration request, the Community Development Department recommends the Commission makes the following findings: "Based upon a review of Section Vll of the April 11, 2016 staff memorandum to the Planning and Environmental Commission, and the evidence and testimony presented, the Planning and Environmental Commission finds.- 1. inds: 1. That the proposed exterior alteration is in compliance with the purposes of the CCI District as specified in Section 12-7B-1 of the Zoning Regulations,- 2. egulations, 2. That the proposal is consistent with applicable elements of the Vail Comprehensive Plan, and 3. That the proposal does not otherwise negatively alter the character of the neighborhood. IX. ATTACHMENTS A. Vicinity Map B. Project Narrative Written by the Applicant C. 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Now ' � /1M11i� j im . rr►rem! r#. s, � im J 0 n 'MA Kwk, ---*— J I r Matt Panfil From: Eugene Kidwell <erkidwell@yahoo.com> Sent: Thursday, April 7, 2016 2:29 PM To: Matt Panfil Subject: Re: Pepi's Bridge Street Entranchce Proposal Matt: When modifications are approved we hope that the doors/windows, that will close off the bar area, are such that they will contain the music, crowd noise, etc. inside the bar area to allowable decibels. Sound, loud noise/music carries up Bridge Street! This has been a problem with other bars in the area that do not have adequate doors and windows to block sound that is above the decibel levels allowed in the village. Thank you for your help. E. Raymond and Carolyn Kidwell 281 Bridge Street Unit 14 Vail, CO 81657 423-341-1491 Cell 423-288-7642 Home/Tennessee erkidwel I(a)-yahoo. com From: Matt Panfil <MPanfil(a)_vailgov.com> To: "'erkidwell@yahoo.com"' <erkidwell(a)-yahoo.com> Sent: Monday, April 4, 2016 12:09 PM Subject: Pepi's Bridge Street Entrance Proposal Caroline: Per our conversation, attached is a rendering of the proposed modifications to Pepi's at 231 Gore Creek Drive. Please contact me with any additional questions or concerns. Thank you, ica Matt Panfil, AICP Town Planner Community Development 0 TOWN OF VAfL/ 970.477.3459 vailgov.com twitter.com/vailgov ELi "Al L In I TOWN OF VA110 VAI LTOWN PLANNINGAND ENVI RONMENTAL AGENDA MEMO MEETING DATE: April 11, 2016 ITEM/TOPIC: A request for the review of a variance from Section 12-6D-6 Setbacks, Vail Town Code, in accordance with the provisions of Section 12-17-1, Variances, Vail Town Code, to allow for a variance to the front setback for a trash enclosure, located at 265 Forest Road / Lot 21, Block 7, Vail Village Filing 1, and setting forth details in regard thereto. (PEC16-0012) ATTACHMENTS: File Name Description PEC16-0012_265 Forest Road_Variation_Memo.pdf PEC16-0012 Staff Memo PEC16- PEC16-0012 Attachments 0012-265—Forest—Road—Variation—Attachments. pdf 0 rowN of VAIL't) Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: April 11, 2016 SUBJECT: A request for a review of a variance from Section 12-6D-6 Setbacks, Vail Town Code, in accordance with the provisions of Section 12-17, Variances, Vail Town Code, to allow for a variance to the required front setback for a trash enclosure, located at 265 Forest Road / Lot 21, Block 7, Vail Village Filing 1, and setting forth details in regards thereto. (PEC16-0012) Applicant: Karja LLC, represented by Bill Nutkins, AIA, NDG Architecture, Inc. Planner: Matt Panfil I. SUMMARY: The applicant, Karja LLC, represented by NDG Architecture, Inc., is requesting the review of a variance from Section 12-6D-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17 Variances, Vail Town Code, to allow for a trash enclosure within the required front setback area, located at 265 Forest Road / Lot 21, Block 7, Vail Village Filing 1. Based upon Staff's review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends denial of the proposed front setback variance, subject to the findings noted in Section VIII of this memorandum. II. DESCRIPTION OF THE REQUEST: The applicant, Karja LLC, represented by NDG Architecture, Inc., is requesting the review of a variance from Section 12-6D-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17 Variances, Vail Town Code, to allow for a trash enclosure within the required front setback area, located at 265 Forest Road. After purchasing the existing home at 265 Forest Road, the homeowner found the interior of the existing garage to be an undesirable location to store their trash and recycling bins due to the amount of space they occupy. Instead of storing bins within the garage, the homeowner is proposing to construct a trash enclosure into the existing terraced retaining wall outside of the garage and towards the front of the property. The proposed trash enclosure is designed to blend into the terraced retaining walls but also replicate architectural details from the existing home, such as a gabled roof, matching siding and trim, decorative light, and doors that will match the existing garage doors. At its closest point, the trash enclosure will be five feet (5) from the front (southern) property line. The trash enclosure would be approximately thirty-four (34) square feet in area and eleven feet three inches (11'3") in height to the top of the gable. According to the applicant, the proposed location has the least potential visual impact to surrounding neighbors because the trash enclosure will be partially buried into the side of the hill. A vicinity map (Attachment A), project narrative written by the applicant (Attachment B), and the proposed plans (Attachment), are attached for reference. III. BACKGROUND: The existing single-family home was built in 2003. Due to the steep topography of the site, the property is accessed via a curving and descending driveway which leads to a motor court and attached three (3) car garage. A two-tier eight foot three inch (8'3") tall retaining wall separates the driveway from Forest Road. Previous improvements to the property since construction of the existing home include a 25E square foot addition to the existing GRFA in order to enclose a portion of a patio in 2009 and multiple landscape modifications in 2009 and 2010 IV. APPLICABLE PLANNING DOCUMENTS: Staff believes that the following provisions of the Vail Town Code are relevant to the review of this proposal: Title 12 — Zoning Regulations, Vail Town Code Chapter 2, Definitions (in part) BUILDING: Any structure having a roof supported by columns or walls, or any other enclosed structure, for the housing or enclosure of persons, animals, or property. STRUCTURE: Anything constructed or erected with a fixed location on the ground, but not including poles, lines, cables, or other transmission or distribution facilities of public utilities, or mailboxes or light fixtures. At the discretion of the design review board, swimming pools and tennis courts may be exempted from this definition. Chapter 6, Article D, Two -Family Primary/Secondary Residential (PS) District (in part) Town of Vail Page 2 12-6D-1: PURPOSE.- The URPOSE:The two-family primary/secondary residential district is intended to provide sites for single-family residential uses or two-family residential uses in which one unit is a larger primary residence and the second unit is a smaller caretaker apartment, together with such public facilities as may appropriately be located in the same zone district. The two- family primary/secondary residential district is intended to ensure adequate light, air, privacy and open space for each dwelling, commensurate with single-family and two- family occupancy, and to maintain the desirable residential qualities of such sites by establishing appropriate site development standards. 12-6D-6: SETBACKS.- In ETBACKS:In the primary/secondary residential district, the minimum front setback shall be twenty feet (20), the minimum side setback shall be fifteen feet (15), and the minimum rear setback shall be fifteen feet (15). Chapter 17, Variances (in part) 12-17-1: PURPOSE.- A. URPOSE: A. Reasons For Seeking Variance: In order to prevent or to lessen such practical difficulties and unnecessary physical hardships inconsistent with the objectives of this title as would result from strict or literal interpretation and enforcement, variances from certain regulations may be granted. A practical difficulty or unnecessary physical hardship may result from the size, shape, or dimensions of a site or the location of existing structures thereon, from topographic or physical conditions on the site or in the immediate vicinity; or from other physical limitations, street locations or conditions in the immediate vicinity. Cost or inconvenience to the applicant of strict or literal compliance with a regulation shall not be a reason for granting a variance. B. Development Standards Excepted: Variances may be granted only with respect to the development standards prescribed for each zone district, including lot area and site dimensions, setbacks, distances between buildings, height, density control, building bulk control, site coverage, usable open space, landscaping and site development, and parking and loading requirements, or with respect to the provisions of chapter 11 of this title, governing physical development on a site. 12-17-5: PLANNING AND ENVIRONMENTAL COMMISSION ACTION.- Within CTION: Within twenty (20) days of the closing of a public hearing on a variance application, the planning and environmental commission shall act on the application. The commission may approve the application as submitted or may approve the application subject to such modifications or conditions as it deems necessary to accomplish the purposes of this title, or the commission may deny the application. A variance may be revocable, may be granted for a limited time Town of Vail Page 3 period, or may be granted subject to such other conditions as the commission may prescribe. 12-17-6: CRITERIA AND FINDINGS.- A. INDINGS: A. Factors Enumerated: Before acting on a variance application, the planning and environmental commission shall consider the following factors with respect to the requested variance.- 1. ariance: 1. The relationship of the requested variance to other existing or potential uses and structures in the vicinity. 2. The degree to which relief from the strict or literal interpretation and enforcement of a specified regulation is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity, or to attain the objectives of this title without grant of special privilege. 3. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety. 4. Such other factors and criteria as the commission deems applicable to the proposed variance. B. Necessary Findings: The planning and environmental commission shall make the following findings before granting a variance: 1. That the granting of the variance will not constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same zone district. 2. That the granting of the variance will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. 3. That the variance is warranted for one or more of the following reasons: a. The strict or literal interpretation and enforcement of the specified regulation would result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of this title. b. There are exceptional or extraordinary circumstances or conditions applicable to the site of the variance that do not apply generally to other properties in the same zone district. Town of Vail Page 4 c. The strict or literal interpretation and enforcement of the specified regulation would deprive the applicant of privileges enjoyed by the owners of other properties in the same zone district. Title 14 — Development Standards and Guidelines, Vail Town Code Chapter 10, Design Review Standards and Guidelines (in part) 14-10-10: ACCESSORY STRUCTURES, UTILITIES, SERVICE AREAS A. Design of accessory structures upon a site shall be compatible with the design and materials of the main structure or structures upon the site. B. Accessory buildings generally should be attached to the main building either directly or by means of a continuous wall, fence or similar feature of the same or a complementary material as the main building's exterior finish. E. Service areas, outdoor storage, and garbage storage shall be screened from adjacent properties, structures, streets, and other public areas by fences, berms, or landscaping. F. Adequate trash storage areas shall be provided. There shall be year round access to all trash storage areas which shall not be used for any other purpose. V. SITE ANALYSIS Address: Legal Description: Zoning: Land Use Plan Designation Current Land Use: Geological Hazards: 265 Forest Road Lot 21, Block 7, Vail Village Filing 1 Two -Family Primary/Secondary Residential (PS) Low Density Residential Single -Family Home Steep Slopes > 40 Development Allowed/Required Existing Proposed Change Standard Lot/Site Area 15,000 sq. ft. 23,935 sq. ft. No Change buildable area Front: 20' Front: 20' Front: 5' Front: -15' Setbacks Side: 15' Side: N/A Side: N/A Side: N/A Rear: 15' Rear: N/A Rear: N/A Rear: N/A Building Height Flat Roof: 30' 8' 3'/4" 11' 3" +2111%" Sloping Roof: 33 Retain. Wall Trash Enc. Density 2 DUs per site 1 DU No Change Gross Res. Floor Area 7,662 sq. ft. 7,451.5 sq. ft. 7,485.5 sq. ft. +34 sq. ft. Town of Vail Page 5 VI. Site Coverage Max. 20% of total site 18.1% 18.2% + 34 sq. ft. area (4,787 sq. ft.) 4,329 sq. ft. 4,363 sq. ft. Landscaping Min. 60% of total site 61.2%61.0% - 34 sq. ft. area 14,361 sq. ft. 14,642 s . ft. 14,608 sq. ft. SURROUNDING LAND USE AND ZONING Existing Use North: Open Space South: Low Density Residential East: Low Density Residential West: Low Density Residential VII. REVIEW CRITERIA Zoning District Natural Area Preservation Single -Family & Two -Family Primary / Secondary Residential Two -Family Primary / Secondary Two -Family Primary / Secondary The review criteria for a variance request are prescribed in Title 12, Chapter 17, Variances, Vail Town Code. 1. The relationship of the requested variance to other existing or potential uses and structures in the vicinity. Staff finds that any hardship associated with the requested variance is self-imposed. In previous instances where the PEC has approved front setback variances, the variation requests were often granted based on topography, lot size, or unusual limitations. In this request, the existing structure was built as new construction subject to the same development review process and front setback standards as are currently required. Therefore, staff does not believe that the proposed variance meets this review criterion. 2. The degree to which relief from the strict and literal interpretation and enforcement of a specified regulation is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity or to attain the objectives of this title without a grant of special privilege. The intent of setbacks is to establish the permitted location of uses and structures in order to maintain uniformity within a specific zoning district. Staff finds the applicant has failed to sufficiently demonstrate a physical hardship which is unique to their site and necessitates the relocation of the trash and recycling bins from within the existing garage to a new structure within the front setback. While the proposed trash Town of Vail Page 6 enclosure would be more convenient to the applicant, the proposed location is a matter of personal preference and not of physical necessity. Staff finds that granting the requested variance would be a grant of special privilege in that there are no exceptions or extraordinary circumstances or conditions applicable to the same site of the variance that do not apply generally to other properties in the Two -Family Primary / Secondary Residential District. Therefore, staff does not believe that the proposed variance meets this review criterion. 3. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety. The extension of the peak of the structure above the existing retaining wall may have a minor visual impact on the neighborhood. However, as the proposed trash enclosure will be built into the existing retaining wall and the structure is only thirty-four (34) square feet in size, the proposed front setback variance will not affect the distribution of population, transportation and traffic facilities, public facilities and utilities, or the public safety. Therefore, staff finds the proposed exterior alteration meets this review criterion. 4. Such other factors and criteria as the commission deems applicable to the proposed variance. VIII. STAFF RECOMMENDATION The Community Development Department recommends denial of the requested review of a variance from Section 12-6D-6 Setbacks, Vail Town Code, in accordance with the provisions of Section 12-17, Variances, Vail Town Code, for a variance to the front setback for a trash enclosure, located at 265 Forest Road / Lot 21, Block 7, Vail Village Filing 1, and setting forth details in regards thereto. Should the Planning and Environmental Commission choose to deny this variance request, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission denies the applicant's request for a variance, from Section 12-6D-6 Setbacks, Vail Town Code, in accordance with the provisions of Section 12-17, Variances, Vail Town Code, to allow for a variance to the front setback for a trash enclosure, located at 265 Forest Road / Lot 21, Block 7, Vail Village Filing 1, and setting forth details in regards thereto." Should the Planning and Environmental Commission choose to deny this variance request, the Community Development Department recommends the Commission make the following findings: Town of Vail Page 7 "The Planning and Environmental Commission finds.- 1. inds: 1. The granting of this variance will constitute a granting of special privilege inconsistent with the limitations on other properties classified in the Two -Family Primary/ Secondary Residential District; 2. This variance is not warranted for the following reasons.- a. easons: a. The strict literal interpretation or enforcement of the specified regulation will not result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of Title 12, Zoning Regulations, Vail Town Code,- b. ode, b. There are no exceptions or extraordinary circumstances or conditions applicable to the same site of the variance that does not apply generally to other properties in the Two -Family Primary / Secondary Residential District; and c. The strict interpretation or enforcement of the specified regulation will not deprive the applicant of privileges enjoyed by the by the owners of other properties in the Two -Family Primary / Secondary Residential District. " (Should the Planning and Environmental Commission opt to approve the request, please consider the below text) Alternatively, should the Planning and Environmental Commission choose to approve this variance request, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission approves the applicant's request for a variance, from Section 12-6D-6 Setbacks, Vail Town Code, in accordance with the provisions of Section 12-17, Variances, Vail Town Code, to allow for a variance to the front setback for a trash enclosure, located at 265 Forest Road / Lot 21, Block 7, Vail Village Filing 1, and setting forth details in regards thereto." Should the Planning and Environmental Commission choose to approve this variance request, the Community Development Department recommends the Commission make the following findings: "The Planning and Environmental Commission finds.- 1. inds: 1. The granting of this variance will not constitute a granting of special privilege inconsistent with the limitations on other properties classified in the Two -Family Primary/ Secondary Residential District as the Planning and Environmental Commission has consistently held that configuration of existing sites, topographic conditions, physical limitations, street locations, or conditions on the site or in the Town of Vail Page 8 immediate vicinity are hardships that may justify the granting of a variance from the Town's current zoning regulations,- 2. egulations, 2. The granting of this variance will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity; and 3. This variance is warranted for the following reasons.- a. easons: a. The strict or literal interpretation and enforcement of the specified regulation would result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of this title,- b. itle, b. There are exceptional or extraordinary circumstances or conditions applicable to the site of the variance that do not apply generally to other properties in the Two -Family Primary / Secondary Residential District; and c. The strict or literal interpretation and enforcement of the specified regulations would deprive the applicant of privileges enjoyed by the owners of other properties in the Two -Family Primary / Secondary Residential District. IX. ATTACHMENTS A. Vicinity Map B. Project Narrative Written by the Applicant C. 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(,l4;! -_ -- - - - - -- ---- - - -----° - - -.-- . a , ------------------E __ _______________; ---- --�— : t_ !:} [ la :6z )}]\ >:! ` \2 } / R(@ § } }) /j) \ \��~ ,; \2\(\ Ad Name: 12039004A PLANNING AND ENVIRONMENTAL COMMISSION April 11, 2016, 1:00 PM Customer: TOWN OF VAIL/PLAN DEPT/COMM Vail Town Cd -VaiC Colorado, 75 S. Frontage Road -Vail, Colorado, 81657 Your account number is- 1 OP2P 33 1. Call to Order Vail Daily Swearing-in New PEC Members Site Visits: 1. Vail Fire Station Number 1 - 4116 Columbine Drive PROOF OF PUBLICATION 2. Gasthof Gramshammer - 231 East Gore Creek Drive 3. Kajara LLC Residence - 265 Forest Road STATE OF COLORADO } Information Update- Energy Usage: Natural Gas - 15 min. SS. 2.A request for review of a Major Exterior Alter- ation, pursuant to Section 12-7B-7, Exterior Alter - COUNTY OF EAGLE } ations or Modifications, Vail Town Code, to allow for the addition of 1,193 square feet of gross resi- dential floor area (GRFA), located at 304 Bridge Street Units R2 & R3 (Red Lion Inn Condos)/Lots 1, Don Rogers, do solemnly swear that I am a qualified E -H, Block 5A, Vail Village Filing 1, and setting forth details in regard thereto. (PEC160008) - 30 representative ofthe Vail Daily. That the same Daily newspaper min. Applicant: Oscar Tang and Blue Mountain Invest- ments represented by J+A Architects printed, in whole or in part and published in the County Planner:Brian Garner of Ea le, State of Colorado, and has a eneral circulation g g 3.A request for review of amendment ta Con - ditional Use Permit 1nt to Section 12-9C-3, therein; that said newspaper has been published continuous) p y pursuant Conditional Uses, Vail Town Code, in accordance with the provisions of Section 12-16 Conditional and uninterruptedly in said County of Eagle for a period of Uses, Vail Town Code to allow for the expansion of the East Vail Fire Station located at 4116 Colum- more than fifty-two consecutive weeks next prior to the first bine Drive/Lot 15 Bighorn Subdivision, and setting forth details in regard thereto. (PEC16-0010) - 30 publication of the annexed legal notice or advertisement and min. Applicant: Vail Fire Protection District, represent- ed by John King that said newspaper has published the requested legal notice Planner:Brian Garner and advertisement as requested. 4.A request for an Addition and Exterior Alteration to the Gasthof Gramshammer / Pepi's Restaurant Building in Vail Village, pursuant to Section 12-713-7 Exterior Alterations or Modifications, Vail The Vail Daily is an accepted legal advertising medium, Town Code, to allow for a revised entrance, new windows and new bar seating area located at 231 onl for jurisdictions operating under Colorado's Home 3 p g East Gore Creek Drive / Lot A, Block 5B, Vail Vil- )age Filing 1, and setting forth details in regard thereto. (PEC16-0011)- 60 min. Rule provision. Applicant: Gasthof Gramshammer Inc, represent- ed by Gies Architects Planner:Matt Panfil That the annexed legal notice or advertisement was 5.A request for the reviewof a variance from Sec - tion 12-6D-6 Setbacks, Vail Town Code, in accor- published in the regular and entire issue of every dance with the provisions of Section 12-17-1, Vari- ances, Vail Town Code, to allow for a variance to number of said daily newspaper for the period of 1 the front setback for a trash enclosure, located at 265 Forest Road / Lot 21, Block 7, Vail Village Fil- ing 1, and setting forth details in regard thereto. consecutive insertions; and that the first publication of said ( bC16-0012) notice was in the issue of said news a er dated 4/8/2016 and Applicant: Kajara LLC, represented by Bill Nutkins p p Planner:Matt Panfil that the last publication of said notice was dated 4/8/2016 in 6.Adjournment the issue of said newspaper. The applications and information about the propos- als are available for public inspection during regu- laroffice hours at the Town of Vail Community De- velopment Department, 75 South Frontage Road. In witness whereof, I have here unto set m hand this day, The public is invited to attend the project orienta- 05/31/2016. tion and the site visits that precede the public hearing in the Town of Vail Community Develop- ment Department. Times and order of items are approximate, subject to change, and cannot be re- lied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional in- �,f/ formation. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the General Man ager/Publisher/Editor Deaf (TDD), for information. Vail Dail Community Development Department Published in y the Vail Daily April 8, 2016 (12039004) Subscribed and sworn to before me, a notary public in and for the County of Eagle, State of Colorado this day 05/31/2016. ( �L-& 9. -V-� Pamela J. Schultz, Notary Public My Commission expires: November 1, 2019 r Ad Name: 12006722A Customer: TOWN OF VAIL/PLAN DEPT/COMM Your account number is- 1 OP2P33 MW nay PROOF OF PUBLICATION STATE OF COLORADO } }ss. COUNTY OF EAGLE } I, Don Rogers, do solemnly swear that I am a qualified representative ofthe Vail Daily. That the same Daily newspaper printed, in whole or in part and published in the County of Eagle, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Eagle for a period of more than fifty-two consecutive weeks next prior to the first publication of the annexed legal notice or advertisement and that said newspaper has published the requested legal notice and advertisement as requested. The Vail Daily is an accepted legal advertising medium, only for jurisdictions operating under Colorado's Home Rule provision. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of 1 consecutive insertions; and that the first publication of said notice was in the issue of said newspaper dated 3/25/2016 and that the last publication of said notice was dated 3/25/2016 in the issue of said newspaper. In witness whereof, I have here unto set my hand this day, 03/28/2016. General Man ager/Publisher/Editor Vail Daily Subscribed and sworn to before me, a notary public in and for the County of Eagle, State of Colorado this day 03/28/2016. ( �L-& 9. -V-� Pamela J. Schultz, Notary Public My Commission expires: November 1, 2019 r THIS ITEM MAY AFFECT YOUR PROPERTY PUBLIC NOTICE NOTICE IS HEREBY GIVEN that the Planning and Environmental Commission of the Town of Vail will hold a public hearing in accordance with section 12-3-6, Vail Town Code, on April 11, 2016 at 1:00 pm in the Town of Vail Municipal Building. A request for review of an amendment to a Condi- tional Use Permit pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, in accordance with the provisions of Section 12-16 Conditional Uses, Vail Town Code to allow for the expansion of the East Vail Fire Station located at 4116 Colum- bine Drive/Lot 15 Bighorn Subdivision, and setting forth details in regard thereto. (PEC16-0010) Applicant: Vail Fire Protection District, represented by JohnKing Planner: Brian Garner A request for an Addition and Exterior Alteration to the Gasthof Gramshammer / Pepi's Restaurant Building in Vail Village, pursuant to Section 12-713-7 Exterior Alterations or Modifications, Vail Town Code, to allow for a revised entrance, new windows and new bar seating area located at 231 East Gore Creek Drive / Lot A, Block 5B, Vail Vil- lage Filing 1, and setting forth details in regard thereto. (PEC16-0011) Applicant: Gasthof Gramshammer Inc., represent- ed by Gies Architects Planner: Matt Panfil A request for the review of a variance from Section 12-6D-6 Setbacks, Vail Town Code, in accordance with the provisions of Section 12-17-1, Variances, Vail Town Code, to allow for a variance to the front setback for a trash enclosure, located at 265 For- est Road / Lot 21, Block 7, Vail Village Filing 1, and setting forth details in regard thereto. (PEC16-0012) Applicant: Karja LLC, represented by Bill Nutkins Planner: Matt Panfil The applications and information about the propos- als are available for public inspection during office hours at the Town of Vail Community Develop- ment Department, 75 South Frontage Road. The public is invited to attend site visits. Please call 970-479-2138 for additional information. Sign language interpretation is available upon re- quest, with 24-hour notification. Please call 970-479-2356, Telephone for the Hearing Im- paired, for information. Published March 25, 2016 in the Vail Daily. (12006722)