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2016-0926 PEC
TOWN OF VA10 PLANNING AND ENVIRONMENTAL COMMISSION September 26, 2016, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order Members Present: Chairman Rediker, Brian Gillette, Ludwig Kurz, John Ryan Lockman, Henry Pratt, and Kirk Hansen Absent: Brian Stockmar Adjourned at 1:01 P.M. for a site visit to McDonalds, 2171 North Frontage Road West. Meeting resumed at 1:25pm. 2. A request for the review of a variance from Section 11-6-3 Business Signs, Vail Town Code, in accordance with the provisions of Section 11-10-1, Variances, Vail Town Code, to allow for two (2) 41.2 square foot internally illuminated menu boxes, located at 2171 North Frontage Road West/Lot 2B, Vail Das Schone Filing 3 (McDonalds), and setting forth details in regard thereto. (PEC16-0033) — 20 min Applicant: McDonalds, represented by Mauriello Planning Group Planner: Jonathan Spence Action: Approve Motion: Gillette Second: Kurz Vote: 6-0 1. No more than two (2) menu boards shall be permitted. The menu boards shall be located as shown on the site plan dated 08-26-2016. 2. No single menu board shall exceed 41.2 square feet in size, including framing. 3. No additional materials or signage, including, but not limited to, promotional advertisements or riders, shall be attached to the menu boards at any time. 4. The internal illumination of the menu boxes shall not be utilized when the restaurant is closed to the public. 5. Approval of this sign variance is contingent upon the applicant obtaining Town of Vail approval of an associated design review application. Staff Planner Spence provided an overview of the request and stated that one email in opposition to the application was received by staff. The email was distributed to PEC members. Gillette — asked to clarify DRB comments. Hansen — will all sides be used for signage and what side is counted? Spence — only the visible side is counted since the signs rotate. Allison Kent with Mauriello Planning Group provided a PowerPoint presentation and introduced some of the McDonalds representatives present. Representing McDonalds, Paul Nelson provided additional details about the McDonalds drive-thru service and why the requested signage is critical to their business objective. Mr. Nelson stated that the signage has been reduced in overall size from typical signage applications. Hansen — asked about dual sign ordering and whether dual lane is anticipated in the future. Nelson — dual lanes are not anticipated. Lockman — asked about similar signs in other locations. Nelson — discussed sign arrangements in other locations and how they typically have more structure associated with them. Mike Johnson with Eclipse Signs — spoke to other McDonalds sign applications. Allison Kent — continued with the presentation and provided greater details about the signage request. She mentioned that the sign concepts were provided to the DRB at the last meeting for feedback. Gillette — asked whether there are other drive-thrus in Vail. Kent — mentioned the former Wendy's location in west Vail. Rediker opened to Commissioner questions. Gillette — what other lighting is in the vicinity and how noticeable will the lighting be? Nelson - The signs will be backlit only with no additional lighting. Gillette — can the backlit signs be dimmed? Mike Johnson — it may be possible to dim. Gillette — are the sign panels parallel to the building? Have digital signs been explored? Nelson — not at this time. Gillette — how large is the existing sign? Johnson — 4 panel with a top display with around 60 sq. ft. plus the order box. Pratt — how far off the building are the freestanding signs? Kent — not far off the face of the building, perhaps 5-6 feet. Pratt — why not consider attaching to the side of the store? Johnson — explained that there are electrical panels in the way and a concrete retaining wall. Gillette — is the sign visible from anywhere? Spence — visible from Chamonix Lane. Rediker — asked about the customer order display (COD) and why that can't be separate from the signage. Johnson — logistically not enough space to separate the COD from the signage. Gillette — opportunity to install landscaping to shield visibility of the signage from Chamonix? Spence — landscaping would be off the McDonalds property. Spence — displayed an aerial view of the vicinity to show property boundaries. Spence pointed out there is existing landscaping on the west side of the Gart property. Lockman — asked question about the COD and whether the COD is being applied toward the quantified signage. Kent — clarified that the digital display would not be used for additional info. Kurz — asked about the 50 sq. ft. of unused signage as presented by Ms. Kent. Spence — clarified the town code signage allotments. Rediker — opened public comment. No public comment. Mentioned for the record the email of opposition to the proposed signage. Closed public comment. Gillette — agrees the drive thru is a unique situation and is adequately screened by landscaping in the vicinity. OK with the sign size proposed in the application. Pratt — believes the criteria for a variance is met and is a unique business. Is OK with the illumination, but thinks the sign is too large. In general OK with the variance. Kurz — believes the criteria for a variance is met and will provide for better customer service to McDonalds' customers. Is OK with the size as proposed in the application. Hansen — supports the application. Would like to add a condition that this signage shall only be allowed on the north side of the building. Lockman — supports the application as proposed Rediker — supports the application as proposed. Pratt — doesn't think the COD counts as signage. Gillette — this is the only zone district that allows a drive thru in Vail? Kent — confirmed. 3. Approval of Minutes September 12, 2016 PEC Meeting Results Action: Approve, with changes Motion: Kurz Second: Lockman Vote: 6-0 Pratt — Correction to first paragraph on page 5: housing project NOT on this site. 4. Informational Update Betty Ford Alpine Garden Education Center Management Plan Update - Jonathan Spence - Nicola Ripley — provided an informational update and recap of the year to date with visitation. Mentioned there are ADA issues in the park that need to be resolved. Signage is an issue as people have difficulty finding the gardens. Drainage has become a big issue coming from the softball fields. Hansen — is anything being proposed to help with signage? Ripley — Town has made recent improvements, but particularly from the Village people have difficulty finding the park. Rediker — how many winter visitors are there daily? Ripley — approximately 20-25 visitors. Rediker — what events are drawing people to the facility? Ripley —educational, lectures, photography workshops, Rediker — were there ADA issues last winter that made accessibility a challenge? Ripley — yes, some accessibility issues were encountered Rediker — are you looking to the Town for assistance? Ripley — making the Town aware that there are ADA issues Gillette — does Vail Transit have any shuttle services that could help? Do other properties have accessibility issues? George Ruther — none known. This location is more isolated. Ripley — a summer shuttle through the park would be encouraged. Gillette — town should provide town -wide ADA service to these locations. Rediker — thinks winter access is more of an issue than summer. Ruther — Public Works is exploring different ideas to help. Hansen — are there facility expansion plans for the next 5-10 years? Are special events only considered from non -profits? Ripley — future improvements are not known at this time. Special events have primarily been non-profit, though there are weddings and similar facility rentals that aren't necessarily non- profit. Vail Housing 2027 Strategic Plan - George Ruther George Ruther provided an overview of the Vail Housing Strategic Plan. 5. Adjournment Action: Adjourn Motion: Lockman Second: Kurz Vote: 6-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Community Development Department PLANNING AND ENVIRONMENTAL COMMISSION TOWN Of VA10 September 26, 2016, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road -Vail, Colorado, 81657 Call to Order 2. A request for the review of a variance from Section 11-6-3 Business Signs, Vail Town 20 min. Code, in accordance with the provisions of Section 11-10-1, Variances, Vail Town Code, to allow for two (2) 41.2 square foot internally illuminated menu boxes, located at 2171 North Frontage Road West/Lot 2B, Vail Das Schone Filing 3 (McDonalds), and setting forth details in regard thereto. (PEC16-0033) Applicant McDonalds, represented by Mauriello Planning Group Planner: Jonathan Spence 3. Approval of Minutes September 12, 2016 PEC Meeting Results 4. Informational Update Betty Ford Alpine Garden Education Center Management Plan Update - Jonathan 15 min. Spence Vail Housing 2027 Strategic Plan - George Ruther 5. Adjournment The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are appro)amate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Community Development Department Published in the Vail Daily September 23, 2016 20 min. TOWN OF VA10 VAI LTOWN PLANNINGAND ENVI RONMENTAL AGENDA MEMO MEETING DATE: September 26, 2016 ITEM/TOPIC: A request for the review of a variance from Section 11-6-3 Business Signs, Vail Town Code, in accordance with the provisions of Section 11-10-1, Variances, Vail Town Code, to allow for two (2) 41.2 square foot internally illuminated menu boxes, located at 2171 North Frontage Road West/Lot 2B, Vail Das Schone Filing 3 (McDonalds), and setting forth details in regard thereto. (PEC16-0033) ATTACHMENTS: File Name Description PEC16-0033_McDonalds Variance Memo.pdf Staff Memorandum McDonalds_-_ Vail _ Das_ Schone_Filing_3_Lot_2B_- Vicinty Map 2171_North_Frontage_Road_West Vicinity_Map.pdf McDonald_s Sign_Program.pdf McDonald's Sign Program 0) ruwN oFvaiL Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: September 26, 2016 SUBJECT: A request for the review of a variance from Section 11-6-3 Business Signs, Vail Town Code, in accordance with the provisions of Section 11-10-1, Variances, Vail Town Code, to allow for two (2) 41.2 square foot internally illuminated menu boxes, located at 2171 North Frontage Road West/Lot 213, Vail Das Schone Filing 3 (McDonald's), and setting forth details in regard thereto. (PEC16-0033) Applicant: McDonald's Restaurant, represented by Mauriello Planning Group Planner: Jonathan Spence SUMMARY The applicant McDonald's Restaurant, represented by Mauriello Planning Group, is requesting a variance from Section 11-6-3 Business Signs, Vail Town Code, in accordance with the provisions of Section 11-10-1, Variances, Vail Town Code, to allow for two (2) 41.2 square foot internally illuminated menu boxes, located at 2171 North Frontage Road West. Based upon staff's review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends approval, with conditions, of this application subject to the findings noted in Section VIII of this memorandum. A vicinity map (Attachment A) and the applicant's sign packet proposal (Attachment B) are attached for review. II. DESCRIPTION OF REQUEST The applicant, McDonald's Restaurant, represented by Mauriello Planning Group, is requesting a sign variance to allow for two (2) 41.2 square foot internally illuminated menu boxes, located at 2171 North Frontage Road West. The applicant requests to place these two (2) menu boxes to the north of the restaurant within the drive through queue. The purpose of two (2) menu boxes is to allow two (2) vehicles to order simultaneously, thereby improving efficiency, reducing overall wait times and excessive vehicle stacking. All other proposed signs, including two (2) Business Identification signs, are in compliance with the Sign Regulations and have been approved by the Design Review Board (DRB) (DRB 160377) III. BACKGROUND The McDonald's Restaurant is currently undergoing a significant remodel with an expected completion in November of 2016. A component of the remodel project is a new signage package. The Vail Town Code (Code) divides the town into three districts for the purposes of signage regulations. These three districts are: A. Sign district 1 (SD 1): All of Vail except for property zoned ABD and CC3. B. Sign district 2 (SD 2): All property zoned ABD and CC3 (West Vail and Cascade Crossing). C. Sign district 3 (SD 3): West Vail Interchange (CDOT right of way). The McDonalds Restaurant property is located within Sign District 2. Menu boxes are defined by the Vail Town Code (Code) as: MENU BOX: A freestanding or wall sign that is enclosed in glass or a similar clear material on at least one side for the express purpose of displaying menus,- allowed enus,allowed at eating and drinking establishments only. In both Sign Districts 1 and 2, Menu Boxes are restricted as follows: 11-6-3: BUSINESS SIGNS: C. Menu Boxes (SD 1 And SD 2): 1. Number. Each business shall be allowed up to two (2) menu boxes per business frontage, per subsection C5 of this section. 2. Area: Businesses shall be allowed up to six (6) square feet of menu box area per business frontage. No single menu box shall exceed six (6) square feet, and no business frontage shall display more than six (6) square feet of menu box area. 3. Height: The height of the highest part of the menu box shall not extend more than six feet (6) from existing grade. 4. Location: Menu boxes shall be displayed on the business frontage. 5. Special Provisions: Menu boxes are allowed only at eating and drinking establishments for the exclusive display of menus. Menu boxes for eating and drinking establishments in theaters may be electronic signs. When used as a menu box, the illumination levels of an electronic sign must be adjusted to the ambient light conditions and be no brighter than is necessary for clear and adequate visibility. When used as a menu box, electronic signs shall not emit light between the hours of eleven o'clock (11:00) P.M. and seven o'clock (7:00) A.M. the following day. 2 Other Communities Staff has reviewed the sign regulations of other communities and reached out to planners in other Mountain Resort Communities to understand how other municipalities approach this issue. Many resort style communities do not permit drive through restaurants (Aspen) while others do not have specific regulations pertaining to drive through menu boards (Steamboat Springs). Communities that do have menu board regulations include Commerce City, which restricts the allowable number to two (2) and the size to thirty (30) square feet in area for one menu board, while the second menu board shall be no more than sixteen (16) square feet in area. Design Review Board The applicant has submitted a conceptual review application for the proposed menu board signs, which were reviewed at the September 21, 2016 DRB meeting. Staff requested feedback from the DRB related to not only the materials of the proposed sign but also the size, as sign size is strongly related to design. The DRB was consistent in their feedback related to the size of the proposed signs, finding them too large and recommended a size 50% to 75% of what was shown. This would result in a sign area of approximately 20-30 square feet. Sign area, per the Code, includes all letters and graphics, including framing, not integrated into the architecture of the building. The Staff recommendation of approval, with conditions, has been based on the input received from the DRB coupled with the research conducted. This recommendation of approval is accompanied by the following proposed conditions: 1. No more than two (2) menu boards shall be permitted. 2. No single menu board shall exceed 32 square feet in size, including framing. 3. No additional materials or signage, including, but not limited to, promotional advertisements or riders, shall be attached to the menu boards at any time. 4. The internal illumination of the menu boxes shall not be utilized when the restaurant is closed to the public. 5. Approval of this sign variance is contingent upon the applicant obtaining Town of Vail approval of an associated design review application. IV. APPLICABLE PLANNING DOCUMENTS Staff finds that the following provisions of the Vail Town Code are relevant to the review of this proposal: Title 11— Sign Regulations, Vail Town Code 3 Chapter 1: Description, Purpose, and Applicability (in part) 11-1-2: PURPOSE.- A. URPOSE: A. These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the town of Vail and to promote the coordinated and harmonious design and placement of signs in the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of the highest quality. B. Specific Purpose.- To urpose: To describe and enable the fair and consistent enforcement of signs in the town of Vail. 2. To encourage the establishment of well designed, creative signs that enhances the unique character of Vail's village atmosphere. 3. To preserve a successful and high quality business environment that is aided by signs that identify, direct, and inform. 4. To aid in providing for the growth of an orderly, safe, beautiful, and viable community. Chapter 6: Business and Building Identification Signs (in part) 11-6-3: BUSINESS SIGNS: C. Menu Boxes (SD 1 And SD 2): 1. Number. Each business shall be allowed up to two (2) menu boxes per business frontage, per subsection C5 of this section. 2. Area: Businesses shall be allowed up to six (6) square feet of menu box area per business frontage. No single menu box shall exceed six (6) square feet, and no business frontage shall display more than six (6) square feet of menu box area. 3. Height: The height of the highest part of the menu box shall not extend more than six feet (6) from existing grade. 4. Location: Menu boxes shall be displayed on the business frontage. 5. Special Provisions: Menu boxes are allowed only at eating and drinking establishments for the exclusive display of menus. Menu boxes for eating and drinking establishments in theaters may be electronic 0 signs. When used as a menu box, the illumination levels of an electronic sign must be adjusted to the ambient light conditions and be no brighter than is necessary for clear and adequate visibility. When used as a menu box, electronic signs shall not emit light between the hours of eleven o'clock (11:00) P.M. and seven o'clock (7:00) A.M. the following day. Chapter 10 Variances and Appeals (in part) 11-10-1: VARIANCES.- A. ARIANCES: A. Purpose: A variance from the sign regulations constitutes relief from the strict interpretation of the standards and may be granted by the planning and environmental commission (PEC) in cases where there exists a physical limitation that prevents the existence, placement, or operation of a sign in compliance with the standards of this title. B. Application Procedure: An application for a variance from the sign regulations may be obtained from the community development department. The variance application must include a sign permit application, the applicant's reasons for requesting a variance, and a nonrefundable fee determined by the town council as set forth by town ordinances. The staff shall set a date for a hearing before the planning and environmental commission once the complete application has been received. C. Criteria For Approval.- Special pproval: Special circumstances or conditions must exist that apply to the land, buildings, topography, vegetation, sign structures, or other matters on adjacent lots or within the adjacent right of way, that would substantially restrict the effectiveness of the sign in question. However, such circumstances must be unique to the subject site. 2. The applicant shall not have created the circumstances that have necessitated the variance request. 3. The applicant must demonstrate that the granting of the variance will be in general harmony with the purposes of this title. V. SITE ANALYSIS McDonalds Restaurant Address: 2171 North Frontage Road West Legal Description: Vail Das Schone Filing 3, Lot 2B Zoning: Commercial Core 3 Land Use Designation: Community Commercial Mapped Geological Hazards: None Lot Area: .574 acres (25,000sq.ft.) 5 VI. SURROUNDING LAND USES AND ZONING VII. REVIEW CRITERIA Zoning District Commercial Core 3 n/a Commercial Core 3 Commercial Core 3 The review criteria for a variance request are prescribed in Chapter 11-10-1, Variances, Vail Town Code, and are as follows: 1. Special circumstances or conditions must exist that apply to the land, buildings, topography, vegetation, sign structures, or other matters on adjacent lots or within the adjacent right of way, that would substantially restrict the effectiveness of the sign in question. However, such circumstances must be unique to the subject site. In order for a sign variance to be granted, there must be a physical limitation that prevents the placement of a sign in compliance with the standards of the sign regulations. The Code limitation on the size of menu boards to six (6) square feet is appropriate for a pedestrian oriented context but not suitable for a drive through restaurant. Due to the proximity of the reader from the menu board, a greater size is necessary for legibility and readability. Staff's recommendation aims to find a balance between community aesthetics and necessary signage for an efficient drive through restaurant operation. Staff finds that special circumstances exist, namely the proximity of the signage to the viewer, warranting relief from the provisions of the sign regulations governing the menu board size. As such, this criterion is met. 2. The applicant shall not have created the circumstances that have necessitated the variance request. The circumstances necessitating the variance request are the functionalities of a drive through restaurant, a use not explicitly contemplated by the Code. The McDonalds drive through has been in existence prior to annexation of the West Vail area in 1980. As such, this criterion is met. 3. The applicant must demonstrate that the granting of the variance will be in general harmony with the purposes of this title. The granting of the requested variance is in general harmony with the general or Existing Use North: Commercial South: 1-70 West: Commercial East: Commercial VII. REVIEW CRITERIA Zoning District Commercial Core 3 n/a Commercial Core 3 Commercial Core 3 The review criteria for a variance request are prescribed in Chapter 11-10-1, Variances, Vail Town Code, and are as follows: 1. Special circumstances or conditions must exist that apply to the land, buildings, topography, vegetation, sign structures, or other matters on adjacent lots or within the adjacent right of way, that would substantially restrict the effectiveness of the sign in question. However, such circumstances must be unique to the subject site. In order for a sign variance to be granted, there must be a physical limitation that prevents the placement of a sign in compliance with the standards of the sign regulations. The Code limitation on the size of menu boards to six (6) square feet is appropriate for a pedestrian oriented context but not suitable for a drive through restaurant. Due to the proximity of the reader from the menu board, a greater size is necessary for legibility and readability. Staff's recommendation aims to find a balance between community aesthetics and necessary signage for an efficient drive through restaurant operation. Staff finds that special circumstances exist, namely the proximity of the signage to the viewer, warranting relief from the provisions of the sign regulations governing the menu board size. As such, this criterion is met. 2. The applicant shall not have created the circumstances that have necessitated the variance request. The circumstances necessitating the variance request are the functionalities of a drive through restaurant, a use not explicitly contemplated by the Code. The McDonalds drive through has been in existence prior to annexation of the West Vail area in 1980. As such, this criterion is met. 3. The applicant must demonstrate that the granting of the variance will be in general harmony with the purposes of this title. The granting of the requested variance is in general harmony with the general or specific purposes of Title 11, Sign Regulations, Vail Town Code. Specifically, the approval of the proposed signs would be consistent with promoting the health, safety, morals, and general welfare of the Town of Vail by providing signage that is appropriate and effective yet aesthetically sensitive to its context. As such, this criterion is met. VIII. STAFF RECOMMENDATION The Community Development Department recommends approval, with conditions, of a variance from Section 11-6-3 Business Signs, Vail Town Code, in accordance with the provisions of Section 11-10-1, Variances, Vail Town Code, to allow for two (2) internally illuminated menu boxes, located at 2171 North Frontage Road West, and setting forth details in regard thereto. This recommendation is based upon the review of the criteria outlined in Section VII of this memorandum and the testimony presented. Should the Planning and Environmental Commission choose to approve this variance request, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission approves, with conditions, the applicants' request for a variance from Section 11-6-3 Business Signs, Vail Town Code, in accordance with the provisions of Section 11-10-1, Variances, Vail Town Code, to allow for two (2) internally illuminated menu boxes, located at 2171 North Frontage Road West, and setting forth details in regard thereto.." Conditions: 1. No more than two (2) menu boards shall be permitted. 2. No single menu board shall exceed 32 square feet in size, including framing. 3. No additional materials or signage, including, but not limited to, promotional advertisements or riders, shall be attached to the menu boards at any time. 4. The internal illumination of the menu boxes shall not be utilized when the restaurant closed to the public. 5. Approval of this sign variance is contingent upon the applicant obtaining Town of Vail approval of an associated design review application. 7 Should the Planning and Environmental Commission choose to approve this variance request, the Community Development Department recommends the Commission makes the following findings: 'Based upon a review of Section Vll of the September 26, 2016 staff memorandum to the Planning and Environmental Commission, and the evidence and testimony presented, the Planning and Environmental Commission finds.- 1. inds: 1. Special circumstances or conditions exist that apply to the land, buildings, topography, vegetation, sign structures, or other matters on adjacent lots or within the adjacent right of way, that would substantially restrict the effectiveness of the sign in question,- 2. uestion, 2. The applicant has not created the circumstances that have necessitated the variance request; and 3. The applicant has demonstrated that the granting of the variance will be in general harmony with the purposes of this title. IX. ATTACHMENTS A. Vicinity Map B. Applicant's Sign Packet Proposal D 7 1t] 19 1 vim I LL C) N j o Z M E z vd6P! Gq o _ a a N E.2 � L p a yy ti m o � b h EI' �q6 E 3 s alis � Q z z 10 t z � U) z y } d� - p Vii• fix„ c� UJ a o 9� m ✓ ` 't r v6 a 1 14i a a� d g e a� O U J w a % 1 J U) YLLI N D a O w LU °J CD O ry LL W mY a d a z z 0 LL W CD L7 LL m 0 O z z O a N LLc� z t It _ cm 0 to 0 �; �� �y o 0 O z N �n 0 J a0 `m ZO 0 0 .. 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Z)\ . - . �j /§ ±4 2/ m z 0k\\ 0 \k\) K 11 } - / aU CD ` C2 \ / f7 i /\e\\ _-®/7 m CD E0 CD i 3: 00 - \ CID §� c k |0 § z❑ In_� LU _� e❑ =m= w \m cn 9 *ƒ J\§ /\§ ($ %� ƒ\) / / Z cn cn (� /k2 � Z� �s Mzs = �2 _§ moo» 7\( 'L� (E ?2§ / �� meg zeg �§ I� ±oma E (< }§� §/� 2§ �\ LU $ S \ j<� \��� §� \ 5 f b (z ® m E ~' § ( i� R § « IE 0 - o \) G » � @ k « � , < «- o $ / 2 0 m LL _ � \L o E� z &a � Q It @ CM\ g-0\2 3o z$ @ c .. 0 o : _ \cm \ks\ TOWN OF VA10 VAI LTOWN PLANNINGAND ENVI RONMENTAL AGENDA MEMO MEETING DATE: September 26, 2016 ITEM/TOPIC: September 12, 2016 PEC Meeting Results ATTACHMENTS: File Name pec results 091216.pdf Description September 12, 2016 PEC Meeting Results TOIV0 OF VAIN' PLANNING AND ENVIRONMENTAL COMMISSION September 12, 2016, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order Members Present: Chairman Rediker, Brian Gillette, Ludwig Kurz, John Ryan Lockman, Henry Pratt, and Brian Stockmar Absent: Kirk Hansen 2. A request for recommendation to the Vail Town Council of an application to establish Special Development District No. 41 (Marriott Residence Inn), pursuant to Section 12- 9(A), Special Development Districts, Vail Town Code, to allow for the development of a limited service lodge and deed restricted employee housing units and a conditional use permit for public or commercial parking facilities or structures, located at 1783 North Frontage Road West/Lot 9, Buffehr Creek Resubdivision, and setting forth details in regard thereto. (PEC16-0030). Applicant: Vail Hotel Owner ESHV, LLC, represented by Mauriello Planning Group Planner: Matt Panfil Action: Continue to October 10, 2016 Motion: Kurz Second: Gillette Vote: 6-0-0 Matt Panfil, Town Planner, provided an overview of the request as well as a refresher of the SDD review process. Project includes 170 Limited Service Lodge Units (LSLUs) and 113 Employee Housing Units (EHUs).Staff concerns include building height, more detail on parking operations and tandem parking spaces, mixed-use parking credit, retaining wall heights, lack of porte-cochere, impacts on views, ADA parking spaces, drive aisle width with deliveries, car impacts on lower level EHUs. The applicant requests, and staff recommends, the meeting be tabled to the October 10, 2016 meeting to allow more time for consideration of the request by the public. Chairman Rediker opened the meeting to questions by the Commission for staff. There were no questions of staff. Dominic Mauriello, applicant, provided an introduction and overview of the proposed project. Peter Dumon, representative of the Harp Group of Chicago, introduced himself and provided opening remarks on behalf of the development team. Mauriello provided a presentation of the project including: site history, neighborhood context, hotel operations, rental employee housing units, deviations from the underlying zoning, and his anticipated schedule. Rediker opened the meeting to questions by the Commission of the applicant. Pratt: Will the hotel laundry be done on site? Mauriello: Yes. Gillette: What will the decks look like? Will they allow outside storage of bikes, etc.? Dumon: The decks will be slim. Storage for bikes and sporting goods equipment will likely be accommodated in the parking area. There will be no outside storage on decks. Rediker: What consideration was given to snow storage and roof shedding of snow? Mauriello: Deferred to next meeting where greater detail will be provided by the project architect. Rediker: What provisions for visitors/guest parking is being made in light of the residential component of the project? Mauriello: Believes enough parking is being provided to accommodate all the uses proposed due to the parking surplus. Gillette: How will the hotel breakfast operate? Dumon: Marriott Residence Inn brand standard is complimentary breakfast for hotel guests only. They do not serve lunch or dinner, but do provide late afternoon hors d'oeuvres at a Manager's Reception. Rediker: Asked about loading and delivery for use by the residents of the EHUs. Mauriello: There are not many expected day to day deliveries, but a majority will load from the interior of the garage. Rediker: Will EHUs be furnished? ILVANTi[a1rem 01. Gillette: Asked about the retaining wall heights and locations. Mauriello: Clarified the location and heights of all retaining walls. Rediker: What is the average height on the north side of the building? Mauriello: About 5 stories on the rear. Referred to a PowerPoint slide. Gillette: Asked to see additional modeling to get a better perspective of heights. Lockman: Asked about the multi -use credit for parking. Mauriello: Believes the credit is valid as applied to this project. Lockman: Asked for more details about the front entrance and exits. Mauriello: Referred to a PowerPoint slide to illustrate the turning movements and plans. Gillette: Who is requiring the turn lane from frontage road? Mauriello: Colorado Department of Transportation (CDOT). Gillette: Does the garage accommodate a pickup truck? Mauriello: Yes. George Ruther: Addressed the frontage road plans and intersection as it pertains to review and approval by CDOT. Gillette: Asked about the frontage road recreation path and connection to Buffehr Creek Road. Mauriello: Addressed the plans and trail system east to west. Rediker: Asked about the EHUs and eligibility and pricing for rental rates. Mauriello: Reviewed the anticipated deed restriction. If there is not enough interest from locals, the units would likely become market rate apartments. Rediker closed questions from the commission and opened public comment. Public comment: Chris Burns, Buffehr Creek Townhomes condo association: The proposal is too dense and too big. Parking and access are inadequate, may lead to backups on road if no other access into garage. The height is too tall and impacts the neighbors, especially at the west end. The setbacks are inadequate. Loading and delivery is inadequate and will impact adjacent roadways. This is not a workable plan. Where will workers park? How will this be built without impacting neighbors? Randy Guererro, Mustang Townhomes: Addressed the compatibility, character and visual integrity of the neighborhood and does not feel the project satisfies those requirements. Believes the applicant's request for real estate transfer tax waiver is inappropriate. Believes the previously approved building plan (Marriott Residence Inn) is acceptable but not the proposed project with EHUs. Believes the applicant is too vague with details and liberally interpreting the codes with the proposal. I have a Gore Range view; will that be impacted? Where will vent fans go, at rear toward neighbors? Northeast corner is going into setbacks. Stay within current codes and guidelines. Pratt: Asked staff the status of the previous approval. Panfil: The previous approval has lapsed. Barbara Brundin, 1995 Chamonix Lane: Agree with comments made so far. Proponent of a new West Vail Master Plan; come up with a vision for this area. Believes the project is too big and dense. She understands the need for employee housing, but it is too much in this location and there is not enough outdoor open space for the residents. Believes the hotel use and the employee housing are incompatible. Deena DiCorpo, President of the association for 1880 Meadow Ridge Road: Concerned that the project is too big for the neighborhood. Gary Weiss: Appealed to the PEC not to violate the forty-eight foot (48') height limit, citing his belief that the project is too tall. Mark Levine, Capstone Townhomes: The project is too big and too tall. It will negatively affect the neighborhood. Chris Romer, Vail Valley Partnership: He is not currently taking a stance on the project, but stated that workforce housing is critical. Mid-level and accessible (non - luxury) lodging option is very important to Vail. Andy Gunion, Hillside Condos: Believes the current proposal is too big and out of character with the neighborhood. The project does not set a good precedent for neighborhood scale. He supports each project independent of each other, but not combined on one small site. Suggests the Town work with the developer to put just employee housing on the site instead. Steve Lindstrom, Vail Local Housing Authority (VLHA): Believes the applicant has responded to community needs for employee housing, lodging, and parking. The VLHA supports the project. George Ruther: Directed the PEC's attention to letters received by community development staff for the record. Rediker: Asked that the letters be included with the next meeting packet for more time to review. Rediker: Closed public comment. Stockmar: Concerned with some aspects of the project but needs more time to study the proposal. Gillette: Agrees with commissioner Stockmar. Believes that perspective photos from behind the property are critical. Need to see that there will be adequate storage. Requested more details about widening the frontage road. A construction staging plan and the location of exterior mechanical equipment are also important to see. Pratt: Disclosed his firm was involved with a prior applicant and is trying to resurrect a housing project from 2008 on the site and may have to recuse himself if that project moves forward. Elements of the plan he likes include: the lodging, EHUs, tandem parking, and underground parking in setbacks/site coverage. He is generally not in favor of establishing an SDD unless a public benefit or better design is provided as a result. He does not favor the design as currently proposed. The building massing is too large without enough plane breaks. Asked staff about deed restrictions for Eagle County residents. Question answered by George Ruther, who cited the rules of eligibility. Pratt favors a plan that includes housing for Eagle County employees only if demand can be met. He feels the project is otherwise too large and too dense. Kurz: Concurred with Commissioner Pratt. He believes the project would have a negative impact on the neighborhood. He requested more details on parking, storage, traffic, etc. Believes the design of the facade does not include enough articulation. Believes the applicant should work more with the neighborhood. Lockman: Asked for clarification about formerly approved plan that lapsed. Question answered by Panfil. Mauriello clarified that the former project was approved and expired in order for the client to help address workforce housing. Lockman believes the site coverage is OK as interpreted. He has concerns with the substantial amount of traffic and associated impacts to the N. Frontage Road. He likes the concept of employee housing, but believes the building height is the biggest concern. Rediker: The bulk and mass of the building and lot density are too much. He appreciates the applicant's unique approach to address employee housing, but the current proposal does not work. He would like to see better design elevations, more detailed perspective of height as viewed from vicinity, and for the applicant to address loading and delivery separately for the hotel use and residences. EHUs should be ensured to go to locals and not second homeowners. He also would like to see the location of exterior equipment and venting and how those would impact views of the neighborhood. He has concerns with commercial laundry machine venting as well. He also wants to see a plan for snow shedding from the roof and snow storage and management. A construction staging plan is needed. A future site visit is warranted. Gillette: The applicant should superimpose comparative imagery to give better perspective as to the proposed building. Compare to other large buildings on N. Frontage Road, such as Simba Run and Vail Run. 3. A request for recommendation to the Vail Town Council for prescribed regulations Amendment to Sections 12-2: Definitions, 12-11: Design Review, 12-15: Gross Residential Floor Area, 12-16: Conditional Use Permits and 12-17: Variances related to the joint property owner submittal requirement. (PEC16-0031) Applicant: Town of Vail Planner: Jonathan Spence Action: Approve Motion: Stockmar Second: Lockman Vote: 6-0-0 Staff Planner Jonathan Spence provided an overview of the proposed prescribed regulations amendment. Chairman Rediker opened the meeting to questions for Staff: Stockmar: How has the lack of a definition created uncertainty and has it led to arbitrary decisions or created inconsistency? Spence: More of a clarification. Pratt: Asked for clarification about the terminology in its application. Spence: Provided example to illustrate its application. Gillette: Asked for clarification when it is in an SDD. Spence: Provided SDD example to address the question. Opened public hearing. No public testimony. Commissioner comment: Lockman: Agrees with amendment. Kurz: OK with the proposal. Pratt: Not comfortable with the proposal, but if town staff finds it necessary, then is OK with it. Gillette: Does not agree with a neighbor having to approve adjacent property owner's project. Thinks the bigger policy issue should be fixed. Stockmar: Generally OK with the clarification. Rediker: Asked why "driveways" is not included in definition of "development lot." Asked to clarify whether the language is intended to now apply only to structures. Otherwise feels the modification is beneficial and provides clarity. Gillette: Asked about notification requirements for DRB applications. Stockmar: Asked whether this affects covenants. Spence: No. Those are private, civil agreements. Gillette: Perhaps the process should involve co -applicants, rather than adjacent owner sign -off. 4. A request for recommendation to the Vail Town Council for prescribed regulations Amendment to Sections 12-2: Definitions and 14-10: Design Review Standards and Guidelines related to the regulation of greenhouses and hoop houses/cold frames. (PEC16-0032) Applicant: Town of Vail Planner: Jonathan Spence Action: Approve with condition. Motion: Lockman Second: Kurz Vote: 4-2-0 (Stockmar, Gillette opposed) Condition: 1. Staff shall make the Town Council aware of the concerns expressed by individual PEC members. Staff Planner Jonathan Spence provided an overview of the proposed prescribed regulations amendment through a PowerPoint presentation with examples. Questions for staff: Pratt: Do the changes allow a greenhouse be separated from the main house? Spence: Code currently provides for attached structures such as an attached sunroom. Provided language from code. Pratt: Allows lighting and electrical? Spence: Yes Lockman: Could someone grow cannabis? Spence: No, though marijuana grows are prohibited in another part of the code. Rediker: Do hoop houses and greenhouses have to meet setbacks? Spence: They have to meet specified setback standards. Gillette: Feels cold frames should be more tightly regulated subject to design review. Stockmar: How many situations are there with hoop/green houses to warrant the amendment? Spence: Not often. Stockmar: Perhaps cold frames should not be allowed. Rediker: Do hoop houses and cold frames go together? Or differentiated? Spence: The town code does not have language either way presently. Gillette: Hoop houses and cold frames should be subject to and approved by DRB. Neighbor should not have to look at these uses. Stockmar: Doesn't feel these uses are attractive due to the transparency of the inside use. Should not be visible to neighbors. Public comment: No public testimony. Commissioner comments: Stockmar: Vail character is important and hoop houses and green houses are not compatible. The structures are not befitting of our community. Gillette: Agrees with Commissioner Stockmar. He is OK with green houses. Cold frames should be subject to design review. Pratt: Shares concerns of the commissioners, but respects people's property rights. All should be subject to design review. Feels the variety of translucent materials could be a problem. Concerned with internal lighting and perhaps no internal lighting should be permitted. Kurz: Believe the town should allow for these uses, but is concerned with how we control the uses and to what degree. Otherwise in favor of allowing the practice. Lockmar: In favor of allowing the practice and the Town should encourage local agriculture. In favor of the proposal. Rediker: Generally favors the proposal. Could language be imposed to include a mandate for better materials and ensure better upkeep? Prefers design review but with waived application fees and expedited application process. Pratt: If subject to design review, then neighbor sign off is necessary when at a duplex. Affirmed by staff. Gillette: Pratt wants lighting removed, Stockmar wants screening from adjacent neighbors property added. Rediker design review fees waived. Stockmar: Perhaps the PEC should continue the application for now. There is too much inconsistency among commissioners. Kurz: Suggest staff come back to the PEC with the suggestions discussed. Lockman made motion to approve and Kurz seconded. Pratt suggested an amendment condition that staff relays the PEC's concerns to council. Lockman amended his motion accordingly and Kurz seconded. 5. A request for final review of a Development Plan, pursuant to Section 12-61-11, Vail Town Code, to allow for the future development of Employee Housing Units on the Chamonix parcel located at 2310 Chamonix Road, Parcel B, Resubdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC150019) Table to October 24, 2016 Applicant: Town of Vail Planner: George Ruther Action: Table to October 24, 2016 Motion: Stockmar Second: Kurz Vote: 6-0-0 6. Approval of Minutes August 22, 2016 PEC Meeting Results Action: Approve Motion: Stockmar Second: Kurz Vote: 6-0-0 7. Informational Update Beavers and the Habitat They Create - Pete Wadden - 20 min. Watershed Education Coordinator Pete Wadden provided a PowerPoint presentation. 8. Adjournment Action: Adjourn Motion: Kurz Second: Gillette Vote: 6-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 48-hour notification. Please call (970) 479-2356, Telecommunication Device for the Deaf (TDD), for information. Community Development Department TOWN OF VA10 VAI LTOWN PLANNINGAND ENVI RONMENTAL AGENDA MEMO MEETING DATE: September 26, 2016 ITEM/TOPIC: Betty Ford Alpine Garden Education Center Management Plan Update - Jonathan Spence ATTACHMENTS: File Name Description Betty_Ford Alpine_Garden—Education—Center Operational_Plan.pdf Education CenterOperation Plan Betty Ford Alpine Garden Family Education Center Operational Plan Revised June 30, 2014 PROPOSED USES The Education Center will become the heart of Betty Ford Alpine Gardens. Its primary use is as an education facility or interpretive center where periodically changing displays will educate the public about the importance of plants. It will also serve as a place for adult and children's workshops. The alpine house is intended to be a `glasshouse' that will display plants on a year- round basis in a miniature mountain landscape. The rear or underground section of the building comprises the main working area and access to the botanical resources of the Gardens. There will be a herbarium (collection of dried plants on herbarium sheets), a resource library, volunteer and public workshop space, small workstations, one semi private work area and one small office/meeting space. PROGRAM OF SPACE The building is a modestly -sized facility, with an efficient building program. A small entry from West Betty Ford Way allows public access into the building, and leads to a small reception/ greeting desk. This area in turn is open to the Display/ Multi -Purpose Room — the primary educational space — which is comprised of three bays, one of which can be closed off to act as a Board Room. The entry also leads to the Alpine House, which is a glass -enclosed educational space for public viewing of alpine flora. The "buried" portion of the building houses an open area for BFAG employees and volunteers. This area is also open to the public as a resource for information, pressed flower catalogues, alpine foliage publications, and the like. A small kitchenette serves as both a break room for employees, and a catering kitchen for events within the Display Space. Back of house spaces include a mechanical closet, alpine garden workshop, and storage shed. Exterior spaces include a preconvene terrace at the main level, an upper level roof terrace, and an outdoor work area for staff. A colored floor plan has been provided to delineate the proposed uses within the facility. WEDDING EVENTS Concern was previously expressed by the PEC regarding the possibility of weddings taking place at the proposed Education Center. As a point of clarification, we want to make it clear that the proposed Education Center is not intended to host wedding events. Historically, weddings have occurred within the Betty Ford Alpine Gardens and we would intend to continue to host small, outdoor wedding events in the future. In prior discussions, we have suggested that the partially covered rooftop deck could provide temporary shelter from the rain to patrons of the park and of the gardens, including those who might be gathered in the gardens for a wedding event. RENTAL OF THE FACILITY TO THIRD PARTIES Concern was previously expressed by the PEC regarding the possibility that the proposed Education Center might be rented out to third parties. As a point of clarification, we want to make it clear that the `business plan' for the proposed Education Center does not rely on or contemplate revenue to be derived from third party rentals. However, we would prefer to leave the door open to the possibility that an appropriately affiliated group might host a small event in the facility at times that would not conflict with the operation of the gardens. By `appropriately affiliated group' we mean other non -profits, major donors to the BFAG, and possibly corporate groups seeking a unique location to host a small gathering. These alternative uses would only occur after the normal business hours of the Education Center. The number of occupants would be modest and in keeping with the occupant load prescribed by applicable building codes. We anticipate that these groups would utilize the `multi-purpose display space' and `the rooftop deck' for any such events, which together will have an occupant limit of 180 people according to the Building Official. BUILDING MATERIALS (SUSTAINABILIT The building materials for the Education Center are complementary to those used within Ford Park and to the recently -constructed facilities there, and have been selected for durability and their sustainable characteristics. The materials include Colorado stone veneer to make the building appear as if it has "grown" out of its hillside site, and boulders engaged into the stone veneer and the concrete retaining walls to reinforce this notion. Exposed glu-lam beams and columns (considered sustainable lumber) express the primary structure for the building, and help support a "living" roof" over the Display Area. The front and side of the building are primarily high -efficiency glass, since those elevations house the Display Space and the Alpine House, where expanses of glass are desirable and appropriate. There is a limited amount of wood siding on the building, which is proposed to be beetle -kill pine, or another sustainable material. The soffits for the roofs will also be wood, mostly likely pine. The roof terrace will be colored pavers over the waterproofed deck. The species and products proposed for exterior materials are summarized on the Exterior Elevation Sheets provided to Staff. EXTERIOR LIGHTING /REFLECTIVE MATERIALS The revised submittal from Zehren and Associates includes cut sheets of the proposed exterior light fixtures, which will meet the `dark sky' requirements of the TOV. Information about the possible `light tube' elements has also been provided. We do not anticipate any glare will be generated from the light tubes. Glazing on the `Alpine House' will be tinted and will be designed to minimize the possibility of glare, as viewed from any off-site location. The proposed hours of operation generally coincide with daytime conditions both winter and summer. Minimal overnight lighting within and around the facility may be desirable for security reasons, however under no circumstances would the overnight lighting of the proposed facility be brighter than the recently installed light fixtures along Betty Ford Way. GENERAL ACCESS There are multiple access routes through Ford Park to the proposed site of the Betty Ford Alpine Gardens Education Center. The Ford Park 2013 Master Plan contemplates that the primary source of parking for Ford Park will be in the Village Parking Structure. A limited number of parking spaces are generally available at the northeast corner of the Park as well as across Vail Valley Drive, just east of Northwoods Condominiums. Patrons are also encouraged to arrive by bus, either from Golden Peak or from the bus stop near the east parking lot. Pedestrians can flow into the park from the south along Vail Valley Drive and across the Nature Center Bridge, from the west across the Manor Vail Bridge, from the northwest along the walkway from the parking structure and down West Betty Ford Way, from the northeast either down East Betty Ford Way or through the Tennis / Recreation Center area along existing paved pathways. Additionally, there are pathways through the existing Betty Ford Alpine Gardens and along Gore Creek from the west. ADA ACCESSIBILITY Federal law does not require that every available route be accessible, but that an accessible route is made available from accessible parking facilities. A Ford Park Accessible Route Map was prepared by Logan Simpson Design for the Town of Vail in conjunction with the Ford Park Improvements (Phase 1). The map is included with this submittal package. As indicated, Ford Park does not currently have a continuous, accessible route between the upper bench and lower bench that meets ADA guidelines. We understand that the Town is working to improve this condition, but it will not be in the scope of the Betty Ford Alpine Gardens Education Center to resolve accessibility issues outside the proposed building envelope limits. Per Town of Vail staff, accessible parking is available at Golden Peak and Manor Vail to the west of Ford Park and from the soccer field parking lot south of Ford Park. From those locations, accessible routes are provided along Vail Valley Drive, across the Nature Center Bridge south of the Gerald R. Ford Amphitheater, and via the Manor Vail Bridge to Betty Ford Way to the proposed site of the Education Center. Two van accessible spaces are available near the Amphitheater with appropriate routes between those spaces and the proposed Education Center. The proposed Education Center is anticipated to include two floors (the main level and the rooftop deck) but without an internal elevator. Therefore, the accessible route between floors will be accomplished by reconstructing the existing concrete path from Betty Ford Way, past the playground restrooms, around the west end of the basketball court, and match into the existing walk north of the basketball court. A connection will be provided from the second floor to the reconstructed concrete walk. We have attached a site plan indicating the proposed solution, which eliminates the hopscotch area, but preserves the basketball court. This revised layout has been suggested and endorsed by Public Works staff. In summary, the proposed Betty Ford Alpine Gardens Education Center is on an existing accessible route from marked, accessible parking. Additionally, an accessible route will be provided between the first and second floors. SAFETY Safety within Ford Park is the responsibility of the TOV, the VRD as well as leaseholders within the park. The potential risk of injury due to an errant softball getting beyond the perimeter fence along the western edge of the recreation fields has been considered by the TOV and VRD. As such, the height of the perimeter fence has been increased from 12' to 20' in an effort to mitigate the concern and to enhance safety in this vicinity of the park. We have discussed the situation with Dave Tanner of Tanner Consulting Group. He has shared some valuable information regarding ball flight characteristics. Our conclusion is that, while it is conceivable that a soft ball could be hit over the 20' high perimeter fence and it is physically possible that a ball could land on the proposed site of the Betty Ford Alpine Gardens Education Center, it is unlikely. The PEC has expressed concern for the safety of patrons of the Education Center who might be situated on the proposed `rooftop deck', which is proximate to the perimeter fence of the recreation fields. We are proposing to cover the majority of the rooftop deck with fabric on a light frame or trellis to provide shade, protection from rain and to further mitigate the risk of an errant soft ball injuring someone on the proposed deck. PARKING (GENERATION AND PLAN) The Betty Ford Alpine Gardens has historically drawn many visitors to the lower bench of Ford Park for decades. The proposed Education Center will not necessarily increase the number of visitors to the Betty Ford Alpine Gardens, but will certainly enhance the experience for visitors to Ford Park and to the gardens. The Ford Park 2013 Master Plan contemplates that the primary source of parking for Ford Park will be in the Village Parking Structure. A limited number of parking spaces are generally available for the public at the northeast corner of the Park as well as across Vail Valley Drive, just east of Northwoods Condominiums. Patrons are also encouraged to arrive by bus, either from Golden Peak or from the bus stop near the east parking lot. The Gardens currently enjoys the year-round use of two (2) reserved spaces in the parking lot on the east end of the upper bench of Ford Park for its staff parking. Additional staff members utilize the free parking in the east lot or town structure during the summer months. We are proposing that the BFAG staff will continue to purchase 3 — 4 additional `pink passes' for the east lot each winter season as they have historically. FIRE FLOW (AVAILABILITY/ DEMAND Per Zehren and Associates, the proposed Betty Ford Alpine Gardens Education Center is anticipated to be Construction Type V -B with an estimated 3,100 square feet of internal floor space. Per Appendix B of the International Fire Code, this warrants a fire flow demand of 1,500 gallons per minute (GPM) at 20 pounds per square inch (psi) of residual pressure. There are presently two fire hydrants on the lower bench of Ford Park — both at the end of the existing dead-end water mains. The fire hydrant south of the Amphitheater was last observed to provide 1,915 GPM at 120 psi residual pressure. The fire hydrant south of the playground restrooms was last observed to provide 1,840 GPM at 120 psi residual pressure. The Water District wants the water system to be looped through the park for a variety of reasons. The Water District has indicated that they will not permit another tap to the current system unless the water loop is completed through the park. Our civil engineer, Justin with Martin/Martin, has confirmed that the current `dead end' water main can provide adequate fire flow for our proposed facility without modification. Greg Hall has indicated that the TOV intends to fund the completion the water loop in conjunction with the construction of the Education Center. ON-SITE RESTROOMS FOR ON-SITE ACTIVITIES We do not intend to rely on any restrooms outside of our facility to meet the needs of the occupants of our facility. The parameters regarding the capacity of events at the proposed Education Center are prescribed by the building code. The building code provides guidance as to how many toilet and lavatory fixtures are required, based on the size of the building and the proposed uses within the building. The Chief Building Official for the TOV has determined that, if we add one additional toilet to the women's restroom and one urinal in the Men's restroom, we would be in compliance with all applicable codes. Therefore, we will amend our proposal to include two fixtures in each of the restrooms. DELIVERIES UPS and FedEx will not deliver packages to a drop box. Recognizing that it is important to minimize vehicular trips through Ford Park, we propose that US mail will be delivered to a drop box to be located in the vicinity of the Tennis Center. UPS and FedEx will continue to deliver to the BFAG gift shop in Vail Village. Mail and other packages will be transported to the Education Center as necessary by BFAG staff. We will strive to minimize additional traffic in the lower bench of Ford Park as a result of the proposed Education Center in accordance with the 2013 Ford Park Master Plan. END TOWN OF VA10 VAI LTOWN PLANNINGAND ENVI RONMENTAL AGENDA MEMO MEETING DATE: September 26, 2016 ITEM/TOPIC: Vail Housing 2027 Strategic Plan - George Ruther ATTACHMENTS: File Name Description Vail 2027 Housing_Strategic_Plan_presentation_09062106.pdf Vail Housing 2027 Strategic Plan Presentation 'r 1 ••.all. ATj rla :-`��. ' � •,�. �b�:.55=fix �''� •�`�i_ + � � �''. 1. ...,'�J� � - _ �l.•~-4 S -� •' ZY i. �? J S - C - Jd' rrf A l i cnK• W yp ee. 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COUNTY OF EAGLE } I, Mark Wurzer, do solemnly swear that I am a qualified representative ofthe Vail Daily. That the same Daily newspaper printed, in whole or in part and published in the County of Eagle, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Eagle for a period of more than fifty-two consecutive weeks next prior to the first publication of the annexed legal notice or advertisement and that said newspaper has published the requested legal notice and advertisement as requested. The Vail Daily is an accepted legal advertising medium, only for jurisdictions operating under Colorado's Home Rule provision. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of 1 consecutive insertions; and that the first publication of said notice was in the issue of said newspaper dated 9/23/2016 and that the last publication of said notice was dated 9/23/2016 in the issue of said newspaper. In witness whereof, I have here unto set my hand this day, 09/28/2016. General Manager/Publisher/Editor Vail Daily Subscribed and sworn to before me, a notary public in and for the County of Eagle, State of Colorado this day 09/28/2016. ( �L-& 9. -V-� Pamela J. Schultz, Notary Public My Commission expires: November 1, 2019 r PLANNING AND ENVIRONMENTAL COMMISSION September 26, 2016, 1:OOPM Vail Town Council Chambers 75 S. Frontage Road -Vail, Colorado, 81657 1. Call to Order 2. A request for the review of a variance from Sec- tion 11-6-3 Business Signs, Vail Town Code, in ac- cordance with the provisions of Section 11-10-1, Variances, Vail Town Code, to allow for two (2) 41.2 square foot internally illuminated menu boxes, located at 2171 North Frontage Road West/Lot 2B, Vail DasSchone Filing 3 (McDonalds), and setting for the details in regard thereto. (PEC16-0033) - 20 min Applicant: McDonalds, represented by Mauriello Planning Group Planner: Jonathan Spence 3. Approval of Minutes September 12, 2016 PEC Meeting Results 4. Informational Update Betty Ford Alpine Garden Education Center Man- agement Plan Update -Jonathan Spence- 15 min. Vail Housing 2027 Strategic Plan -George Ruth- er-20min. 5. Adjournment The applications and information about the propos- als are available for public inspection during regu- lar office hours at the Town of Vail Community De- velopment Department, 75 South Frontage Road. The public is invited to attend the project orienta- tion and the site visits that precede the public hearing in the Town of Vail Community Develop- ment Department. Times and order of items are approximate, subject to change, and cannot be re- lied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970)479-2138 for additional in- formation. Sign language interpretation is available upon request with 48-hour notification. Please call (970)479-2356, Telecommunication Device for the Deaf (TDD), for information. Community Development Department Published in the Vail Daily September 23, 2016. (12389951) Ad Name: 12365924A Customer: TOWN OF VAIL/PLAN DEPT/COMM Your account number is- 1 OP2P33 MW nay PROOF OF PUBLICATION STATE OF COLORADO } }ss. COUNTY OF EAGLE } I, Mark Wurzer, do solemnly swear that I am a qualified representative ofthe Vail Daily. That the same Daily newspaper printed, in whole or in part and published in the County of Eagle, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Eagle for a period of more than fifty-two consecutive weeks next prior to the first publication of the annexed legal notice or advertisement and that said newspaper has published the requested legal notice and advertisement as requested. The Vail Daily is an accepted legal advertising medium, only for jurisdictions operating under Colorado's Home Rule provision. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of 1 consecutive insertions; and that the first publication of said notice was in the issue of said newspaper dated 9/9/2016 and that the last publication of said notice was dated 9/9/2016 in the issue of said newspaper. In witness whereof, I have here unto set my hand this day, 09/19/2016. General Manager/Publisher/Editor Vail Daily Subscribed and sworn to before me, a notary public in and for the County of Eagle, State of Colorado this day 09/19/2016. ( �L-& 9. -V-� Pamela J. Schultz, Notary Public My Commission expires: November 1, 2019 Nx � r THIS ITEM MAY AFFECT YOUR PROPERTY PUBLIC NOTICE NOTICE IS HEREBY GIVEN that the Planning and Environmental Commission of the Town of Vail will hold a public hearing in accordance with section 12-3-6, Vail Town Code, on September 26, 2016 at 1:00 pm in the Town of Vail Municipal Building. A request for the review of a variance from Section 11-6-3 Business Signs, Vail Town Code, in accor- dance with the provisions of Section 11-10-1, Vari- ances, Vail Town Code, to allow for two (2) 41.2 square foot internally illuminated menu boxes, lo- cated at 2171 North Frontage Road West/Lot 2B, Vail Das Schone Filing 3 (McDonalds), and setting forth details in regard thereto. (PEC16-0033) Applicant: McDonalds, represented by Mauriello Planning Group Planner: Jonathan Spence The applications and information about the propos- als are available for public inspection during office hours at the Town of Vail Community Develop- ment Department, 75 South Frontage Road. The public is invited to attend site visits. Please call 970-479-2138 for additional information. Sign language interpretation is available upon re- quest, with 24-hour notification. Please call 970-479-2356, Telephone for the Hearing Im- paired, for information. Published September 9, 2016 in the Vail Daily. (12365924)