Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2017-0612 PEC
PLANNING AND ENVIRONMENTAL COMMISSION TOWN 8F9mi June12,2017,11:00AM Vail Town Council Chambers 75S. Frontage Road -Vail, Colorado, 81657 1. Call to Order Members Present: Brian Gillette, Pam Hopkins, Ludwig Kurz, John -Ryan Lockman, John Rediker, Karen Perez and Brian Stockmar Members Absent: None Site Visits: a. Jackson Residence — 2475 Garmisch Drive b. Manchester Residence — 2794 Snowberry Drive c. Mellgren Residence — 4112 Spruce Way 2. A request for review of a Variance, pursuant to Section 12-713-16, Landscaping and Site Development, Vail Town Code, to allow for a reduction in landscape area, located at 231 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1, and setting forth details in regard thereto. (PEC17-0009) Applicant: Gasthof Gramshammer Inc., represented by Gies Architects Planner: Matt Panfil Motion: Table to June 26, 2017 First: Gillette Second: Stockmar Vote: 5-2-0 (Rediker/Perez opposed) Planner Panfil relayed to the board the applicant's desire for this item to be continued to the next meeting. Russel Geis, representing the applicant, explained the process and timing for the project and the plan moving forward, necessitating the request for a continuance. Commissioner Stockmar requested clarification in regard to the recently installed bike racks. Stockmar reiterated his earlier concerns. Gillette would prefer permanent planters but is ok with moveable containers. Kurz agrees with Gillette Perez agrees with Gillette Hopkins voiced her support of the temporary planters. Lockman would prefer to see what was originally proposed, but is open to alternatives. Rediker is disappointed with applicants desire not to do what was originally proposed. Would support going forward today but recognizes others may support a continuance. 3. A request for a final review of a variance from Section 14-10-4-B, Architectural Projections, Decks, Balconies, Steps, Bay Windows, etc., Vail Town Code, pursuant to Section 12-17, Variances, Vail Town Code, to allow for the replacement of a nonconforming deck with a proposed side setback of one foot, nine inches (1'9") where a fifteen foot (15') setback is required and a proposed rear setback of twelve feet (12') where fifteen feet (15') setback is also required, located at 4112 Spruce Way/Lot 2, Block 8, Bighorn Subdivision 3d Addition, and setting forth details in regard thereto. (PEC17-0013) Applicant: Anders Folke & Anna Maria Mellgren Planner: Jonathan Spence Motion: Approve, with Conditions First: Kurz Second: Perez Vote: 7-0-0 Conditions: 1. Approval of this variance is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. 2. The applicant shall clearly demonstrate to planning staff prior to requesting a final planning inspection that the improvement has been constructed per plan. Spence introduced the project to the PEC. The existing deck is a safety hazard. The proposed deck will be one foot (1') from the side property line and will maintain a twelve foot (12') rear setback. The size of the lot essentially requires a variance for any improvement. Gillette: Have the neighbors been notified? Spence confirmed in the affirmative. Mike Connolley, representing the applicant, described the need the replace the deck. There was no public comment. Stockmar: Based on the site visit and photographs, this is clearly a safety issue. Supports the requested variance. All the remaining Commissioners agreed with Stockmar's comments. 4. A request for a final review of a variance from Section 14-10-4-B, Architectural Projections, Decks, Balconies, Steps, Bay Windows, Etc., Vail Town Code, pursuant to Section 12-17, Variances, Vail Town Code, to allow a deck more than five feet (5') above ground level a four and six -tenths foot (4.6') setback where a ten foot (10') setback is required, located at 2475 Garmisch Drive, Unit 1 / Lot 5 & 6, Block H, Vail Das Schone Filing 2, and setting forth details in regard thereto. (PEC 17-0014) Applicant: Dominique&ChristianeJackson Planner: Matt Panfil Motion: Approve with Conditions First: Lockman Second: Kurz Vote: 7-0-0 Conditions: 1. Approval of this variance is contingent upon the applicant obtaining Town of Vail design review approval for this proposal; and 2. The applicant shall clearly demonstrate to planning staff prior to requesting a final planning inspection that the improvement has been constructed per plan. Planner Panfil introduced the project and the requested variance. Dominique Jackson, applicant, provided a rationale for the requested proposal. Existing deck is too small, a safety issue at the top of the stairs. Stockmar asked if the deck is proposed to be used as a BBQ deck. Jackson explained that gas grills are permitted at the property. Stockmar asked if would be cantilevered or supported with posts. Panfil showed that the deck with be cantilevered. Lockman asked why the existing stairs are so narrow. Jackson said that was what was built. Panfil explained that wider stairs would also be permitted. Panfil explained that if cantilever is not possible then posts would be needed. Jackson further explained the plan. Public Comment - None Commissioner Comment Lockman -Recognizes the practical difficulty and supports the request, pointing to the safety concern. Hopkins -Agrees with Lockman Perez - Agrees with Lockman Kurz also agrees and supports the staff memorandum Gillette agrees Stockmar agrees Rediker agrees with staff's analysis. 5. A request for a final review of a variance from Section 14-6-7, Retaining Walls, Vail Town Code, pursuant to Title 12 Chapter 7, Variances, Vail Town Code, to allow for retaining walls with height in excess of three feet (3') within the twenty foot (20') front setback, located at 2794 Snowberry Drive/Lot 16, Block 9, Vail Intermountain Development Subdivision, and setting forth details in regard thereto. (PEC17-0020) Applicant: Gary & Jeane Manchester Planner: Jonathan Spence Motion: Approve, with Conditions First: Lockman Second: Kurz Vote: 7-0-0 Conditions: 1. No proposed retaining wall shall exceed a height of six feet (6). 2. The applicant shall obtain a right-of-way (ROW) permit prior to commencing work and a Revocable ROW permit for all private improvements located on public property. 3. Approval of this variance is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. Spence introduced the project and described the requested variance. Due to the steep slope of the lot, if the applicant were to propose a garage within the front setback, the variance would not be required. However, due to the unique topography of the site, it would be inappropriate to locate the garage in the front setback. Staff supports the requested variance. Seth Bossung of Intention Architecture provided a presentation and summarized the site plan design. Kurz: Asked if the retaining walls were boulders or concrete. Bossung responded that all walls are engineered boulder retaining walls. Lockman: Believes it is a creative site plan that addresses complex grading issues. All other Commissioners agreed. Rediker added that it is a unique site and relief is necessary. 6. A request for a recommendation to the Vail Town Council of an application to establish Special Development District No. 42 (Vail Mountain View Residences), pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a mixed use building consisting of 12 dwelling units with 15 attached accommodation units (lock -offs), 19 accommodation units and 10 employee housing units, located at 430 and 434 South Frontage Road/Lot 1, Vail Village Filing 5 and setting forth details in regard thereto. (PEC17-0006) Applicant: Lunar Vail LLC, represented by Mauriello Planning Group Planner: Jonathan Spence Motion: Approve, with Conditions First: Stockmar Second: Kurz Vote: 4-3-0 (Rediker, Gillette, and Perez Opposed) Conditions: Approval of Special Development District No. 42, Vail Mountain View Residences, is contingent upon the applicant obtaining Town of Vail approval of an associated design review application. Although building mass and scale and relationship to adjacent properties is largely determined through the PEC review, the DRB shall have the flexibility to require changes to the buildings articulation, building stepbacks and stepdowns that will not affect overall height but may result in changes to the building's perceived mass and scale, in order to create an architecturally unified structure, with unified site development, that is compatible with existing structures and its surroundings,- 2. urroundings, 2. The applicant shall work with Town of Vail staff to increase the robustness of the proposed landscaping, including an increase in the number and size of the new plantings, prior to submittal of an application for review before the Design Review Board;, 3. Prior to submittal of a Design Review Board application, the applicant shall provide Town of Vail staff with information for review and approval concerning the proposed operation and configuration of the loading space. If it is determined by staff that the operation poses too great a conflict with the adjacent pedestrian walkway, an alternative location/operation shall be proposed for review and approval by staff; 4. Prior to the issuance of a certificate of occupancy, the applicant shall cause to be recorded with the Eagle County Clerk, in a format approved by the Town attorney, a pedestrian easement for the paved path and stairs from the South Frontage Road right-of-way to the Town of Vail recreational path,- 5. ath, 5. Prior to issuance of any certificate of occupancy, the applicant shall construct a continuous 10' wide separated concrete sidewalk along the South Frontage Road from Vail Valley Drive to the easternmost driveway that is shared by Mountain View and Apollo Park. The walk alignment, Option A or B, shall be approved by the Town of Vail Public Works Department prior to its construction, and shall be designed in conjunction with the ongoing conceptual design of the South Frontage Road improvements in this area as a part of the Vail Transportation Master Plan Update,- 6. pdate, 6. Prior to issuance of any certificate of occupancy, the applicant shall install a snowmelt system within the above mentioned sidewalk along South Frontage Road and shall enter into the standard snowmelt agreement with the Town of Vail. The applicant shall be responsible for providing the heat source, and the on-going maintenance of the sidewalk and snowmelt system,- 7. ystem, 7. Prior to issuance of a building permit, the applicant shall update the Traffic study (March 14, 2017) and Turn lane study April 19, 2017) to include any change of units and/or density. This study shall include the net new development PM peak hour generated trips. The applicant shall implement any changes required as a result of the updated studies as approved by the Town of Vail; 8. Prior to issuance of a building permit, the applicant shall pay the Town of Vail Traffic Mitigation Fees for the net new increase in development traffic. The total fee shall be updated based on the updated traffic study. This fee was $6500 in 2005, this fee shall be appropriately increased due to construction cost inflation, and in coordination with the on-going Vail Transportation Impact Fee Study, and for this approval be set at $11,200 per net new development PM peak hour trip, based on the net new 12 Dwelling Units, 15 Lock -Offs, 10 EHU's, and 19 Accommodation Units,- 9. nits, 9. Prior to issuance of a building permit, the applicant shall provide a construction staging plan and parking plan showing how the construction of this site will not impact town parking or adjacent properties,- 10. roperties, 10. Prior to issuance of a building permit, the applicant shall engage Art in Public Places Board on the determination of an acceptable public art installation with a minimum value of $50,000.00,- 11. 50,000.00; 11. Prior to the issuance of a building permit, the applicant shall pay the recreational amenities tax, as required by Section 12-9A41 of the Vail Town Code,- 12. ode, 12. Prior to the issuance of a certificate of occupancy, the applicant shall record deed restrictions with the Eagle County Clerk and Recorder, in a format approved by the Town Attorney, for the Type III Employee Housing Units, and 13. Prior to submitting any building permit application, the applicant shall submit approval from the Colorado Department of Transportation (CDOT) related to all proposed work within the CDOT right -of way. Spence summarized the previous two meetings and the proposed changes that have occurred since the last presentation to the PEC on May 22, 2017. Most of the previous comments were related to the building's bulk, height, mass, public benefit, and relationship to Phase I of the development. The applicant has included a revised north elevation. Staff has provided conditions that would make the project compliant with the approval criteria. The applicant, represented by Dominic Mauriello, MPG Inc., provided a PowerPoint presentation to the PEC. Mauriello reviewed the project timeline. He described the changes in unit count that have occurred through the PEC review process. He summarized the aspects of the project which the applicant believes are public benefits. The deviations from the code associated with the project include: east side setback, building height, density, site coverage, and loading in the front setback. Will Hentschel, Architect of 359 Design, discussed the architectural design changes that have occurred throughout the PEC review process. Hentschel discussed the compatibility of the proposed elevations with Phase I. Similar features between the two phases include: top floor dormers, exposed timber and other parts of the structure, battered columns, and railings. Other changes include the replacement of the previously proposed metal panels with a stucco finish. The building follows the traditional base -middle -top composition. Hentschel introduced an elevation of the south fagade Mauriello continued his presentation by discussing the impact of the structure and side setback encroachment on the adjacent Tyrolean building. He then described the changes that have been made to the north elevation. Mauriello then provided responses to each of the SDD approval criteria. Referencing images of the adjacent properties, he emphasized that the proposal is compatible with the surrounding area. He then discussed the relationship between uses and programming of the proposal and adjacent uses. The density of the proposal and adjacent properties was compared. Mauriello stated that the proposal complies with the Town's parking requirements. He discussed the two possibilities for a loading space. Gillette asked for clarification as to the Town's loading space requirements Mauriello summarized the ways in which the applicant believes the proposal complies with the Town's comprehensive plan and other planning documents. There are no natural or geological hazards on the site. The plan complies with minimum landscape requirements. The proposal is not generating additional traffic and there are no improvements required. Mauriello discussed the two different options available for the location of the proposed sidewalk. He stated that the project will be completed in one phase with an anticipated short construction time. He concluded his presentation by referencing a slide that depicted increased hallway undulation. Spence indicated that Tom Kassmel of Public Works was available for questions and stated that there are two letters distributed at the beginning of the meeting that were received after the PEC packets were distributed. Perez: Asked for clarification regarding the number of employee housing units (EHUs) associated with the project. Spence clarified that there are 10 EH Us proposed, not 9 as stated on page 11 of the Staff Memo. Hopkins: Asked Mauriello for further explanation of the height exhibits Rediker: Asked Spence if there was concern in approving the SDD without specific terms for height and other standards. Spence indicated that the data in the table on pages 11 and 12 of the staff report are the maximums that will be reviewed by the Town Council. Lockman:Asked Spence for clarification on one of the recommended conditions of approval regarding heating the sidewalk. Spence stated that the applicant has agreed to purchase renewable energy credits to offset the cost of heating the sidewalk. Kassmel: Stated that common practice has been to provide heated sidewalks where tall buildings shade the sidewalks, and cited Four Seasons and The Sebastian as examples. Perez: Asked Kassmel about the impact of the loading zone in its proposed location. Kassmel stated that it is not an ideal location and they do not typically allow loading on a public walkway. Lockman:Asked for clarification on the traffic impact fee. Kassmel stated that CDOT has agreed that there is no net new traffic generated by the project. However, proposed uses on the site will generate additional traffic which may have some broader impact on the system. Rediker: Asked how the sidewalk Options A or B will be determined. Kassmel stated that his team is conducting an ongoing review of both options. Option B may be further off in terms of time, but they want to ensure that it is a viable option for the future. Kassmel stated his preference that the sidewalk be located in order to accommodate Option B in the future. Public Comment - Chris Romer, President and CEO of Vail Valley Partnership (VVP), stated VVP supports the project and feels that the height, density, and other deviations are worth the public benefits. Rick Smith, Vail Valley Medical Center (VVMC), stated that his group supports the project because it contains EHUs and VVMC anticipates a strong demand for housing. The project will be a recruiting tool for VVMC. Stan Cope, management of Vail Valley Lodge, stated his support for the project. He believes the tradeoff between height and public benefits is worth it. Molly Murphy, Vail Local Housing Authority (VLHA), stated the group's support of the project. They believe the lockoffs are an asset to the project. Steve Lindstrom, VLHA, restated that the group supports the project. The applicant is not asking for financial assistance from the community. Believes it is a good location for resident housing. Tom Saalfeld, managing agent of the Tyrolean, stated his opposition to the project. Concerns include: impact on their view and the height of the building. Stockmar asked Tom Saalfeld if there would be any difference if the building were only 48' tall. Tom Saalfeld responded that the overall size of the building is too big and far exceeds the amount of Gross Residential Floor Area (GRFA) allowed. The owners of the Tyrolean were aware of the surrounding zoning, but did not anticipate an SDD. Tom Saalfeld asked if the EHUs were going to be truly affordable. Jeff Morgan stated his support for the project. He stated he works with Chris Romer and they both agree that the building will provide an aesthetic buffer from the highway. Stockmar: The project seems to comply with the SDD review criteria. While understanding the view of those who oppose the project, he believes there is a large public benefit to this project and therefore supports the project. Gillette: Believes the Tyrolean will lose their view regardless of a building height deviation, but does believe that as proposed, the structure negatively impacts the Tyrolean's access to light and air and would like to see that problem addressed. Lockman: Believes that deviations should not be granted strictly based on the provision of EHUs, even though they are very important to the Town. All criteria must be reviewed based on the context of the site. He has an issue with the overall compatibility based on scale, but it is consistent with the Town's various planning documents. He feels there have been improvements to the design over the course of the review and can support the project. Hopkins: Agreed with Lockman. Asked if there was a way to guarantee a price range for EHUs and lockoffs. Spence responded that the limitation is based on occupancy restrictions only. Hopkins stated that she feels the design has improved, but is also worried about the impact on the Tyrolean's access to light and air. Perez: Stated that she does not believe the proposal meets the compatibility criteria. Does not believe the benefit of the EHUs offsets the deviations requested. Feels the design has improved throughout the process, but is not ready to support the project. Kurz: Stated that while the building is large in regards to bulk and mass, it is located in an area which can accommodate its size. Design changes have helped address the perceived bulk and mass concerns. The public benefits outweigh any negative impacts. Lockman: Suggested the traffic impact study be reexamined. Also, he believes that a heated sidewalk should not be required due to its negative impact on the environment. Gillette: Agreed with Lockman regarding the heated sidewalk. Rediker: Acknowledged that there are a lot of positives associated with the proposal, including the EHUs and additional "hot beds." Disagrees with some of the applicant's arguments regarding compatibility of the project with surrounding area. The project does comply with some objectives of the comprehensive plan, but feels the bulk and mass is far beyond anything anticipated for the site. Also believes the project does not comply with Criteria #2 based on the excessive density of the site. Finally, believes that Criteria #3 has not been met and that the building does not complement the design of the surrounding area or Vail in general. 7. A request for final review of an amendment to a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, pursuant to Title 12, Chapter 16, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West (Vail Valley Medical Center)/Lots E, F and 2E, Vail Village Second Filing, and Lot 2E-1, Block 1, Vail Lionshead Filing 1. (PEC17-0022) Applicant: Vail Valley Medical Center Planner: Jonathan Spence Motion: Continue to July 10, 2017 First: Perez Second: Stockmar Vote: 7-0-0 Spence introduced the topic. This presentation will include an introduction and overview of the master plan for WMC. Tom Braun will describe the approach that staff and the applicant will be taking for this project. Tom Braun, Braun Associates, representing the WMC — Introduced some members of the design and applicant team The East Wing is the east end of the campus, near the current parking structure. New medical facilities and heliport will be included. At least 4 members of the PEC were not on this board or Council when the VVMC master plan was approved. We anticipate four more PEC meetings on this topic. Three applications (including Conditional Use for medical care facility and heliport), a rezoning application and subdivision application as well. Medical Professional Building (US Bank building) is also in the master plan boundary. Braun reviewed the parcels, including the land that will be acquired from the Evergreen Lodge. Future meetings with PEC are anticipated June 26, July 10, July 24 and August 10 or 24 of 2017. Master plan in 2014 and 2015 laid the groundwork for this development. Major goal was to keep medical center in Vail. Plan considers internal drivers (hospital needs) and external drivers (Town and community goals). Decompression, finding more space for existing uses, is one goal; relieve crowded conditions. Intention is not to increase number of patients, but to improve operations and comfort. He described the programming in the East Wing. Net gain 110,000 sq. ft. is proposed. Minimizing traffic on West Meadow Drive was a major goal, by relocating front entry to S. Frontage Road. Rediker — Is parking access changed from the original plan? Braun — Yes, it has changed. Gillette — Was there shared access planned with Evergreen Lodge? Braun — Yes, but that is not in this plan. Stockmar — Has the Stedman Clinic moved? Braun — Yes, to the West Wing. Braun continued to describe the new medical center, arrival experience, and heliport. New heliport location will reduce time and distance between emergency room and heliport. He discussed the parking needs, and general transportation management, including employees taking buses and shuttles to bring workers to medical center. About 197 additional on-site parking spaces are planned. About 605 total parking spaces planned on-site. Loading and delivery was discussed; all will be enclosed. Pedestrian circulation will include a north -south connection along east side of new building. He discussed the land exchange with Evergreen Lodge. Future needs and expansion space will be provided in the helipad building. This space is not programmed. Extra space may allow a location for uses in the medical professional building (US Bank) during redevelopment. Rediker — Is a roundabout planned near the Municipal Centre and VVMC? Spence — On July 10, Tom Kassmel, Town Engineer, will attend the PEC meting to describe future road improvements. Nate Savage, Davis Partnership, Architect — Showed 3D images of the architecture. Materials and design elements will be similar to the central wing. Lobby will be open with mountain views. Public pedestrian access will be available from Meadow Drive. Loading bays will allow trucks to drive in, turn -around inside, and pull out of separate garage door. Gillette — Is the elevator tower two stories above the main building? Savage — That is the elevator tower overrun that you are seeing. Helipad tower needs to be at a set height, based on flight patterns and safety. Braun — Described the flight pattern for helicopter flights. Gillette —What design guidelines are used to review the helipad? Braun — The site is not in the Village, and not in Lionshead, so the Town's standard design review process will be used. Savage - Level 2 will have sleeping quarters; level 3 will have internal conference space. Rediker — It will be helpful to see the presentation on flight paths. Last year there was a Flight For Life accident in Frisco. What designs are provided to plan for accidents? Braun — Defer a response until the helicopter expert is here Kurz — Please show secondary entrance on Meadow Drive. There is no parking associated with that? Savage — The south entry is design for pedestrians and bus users. Hopkins — Can that entry be design to look more like an entry? Savage — Yes, but we have limits with the property line. Rediker — Please plan to discuss what happens if the Evergreen Lodge redevelopment does not more forward, and impacts to Evergreen guests. Braun — An aviation easement is planned for a small area over the Evergreen Lodge. Rest of the Evergreen site could be built to maximum allowed height. Rediker — Any connection planned to the medical office building? Braun — That was discussed, but too expensive to build an elevated walkway. Kurz — What happens if land exchange does not happen? Braun — This plan depends on the land exchange to happen. Stockmar — How are you financing this project? Are you protected from an economic downturn? Doris Kirchner, WMC President and CEO — Over past 10 years we have had savings and $75 million capital campaign, We have raised $42 million so far. Kurz — Are you accelerating the schedule? Kirchner- We are on schedule. Our plan is to finish by Fall 2020 Chris Knight, Project One, Project Manager — Goal is Fall 2020 for parking structure occupancy. Kurz — Have used the facility more that I want to over past several months. Congratulations on how you have managed traffic and circulation during construction. Thank you for your efforts. 8. A request for review of a final plat, pursuant to Title 13 Chapter 4, Minor Subdivisions, Vail Town Code, to allow for a resubdivision of Lot F, Vail Village Second Filing and the creation of Lot F-1, Vail Village Second Filing, located at 180 South Frontage Road West/ Lot F, Vail Village Second Filing, and setting forth details in regard thereto. (PEC17-0016) Applicant: Vail Valley Medical Center Planner: Jonathan Spence Motion: Table to June 26, 2017 First: Kurz Second: Stockmar Vote: 7-0 9. A request for review of a final plat, pursuant to Title 13 Chapter 4, Minor Subdivisions, Vail Town Code, to allow for a resubdivision of Lot 2W, Block 1, Vail Lionshead Second Filing, and the creation of Lot 2E-1, Block 1, Vail Lionshead Second Filing, located at 250 South Frontage Road West/Lot 2, Block 1, Vail Lionshead Second Filing, and setting forth details in regard thereto. (PEC17-0018) Applicant: Vail Valley Medical Center Planner: Jonathan Spence Motion: Table to June 26, 2017 First: Kurz Second: Stockmar Vote: 7-0 10. A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of Lot 2E, Vail Village Second Filing and Lot 2E-1, Block 1, Vail Lionshead Second Filing, from Lionshead Mixed Use 1 (LMU-1) District to the General Use (GU) District, and a rezoning of Lot F-1, Vail Village Second Filing from General Use (GU) District to Lionshead Mixed Use 1 (LMU-1) District, located at 180 and 250 South Frontage Road West/Lot 2, Block 1, Vail Lionshead Second Filing and Vail Village Second Filing, and setting forth details in regard thereto. (PEC17-0015) Applicant: Vail Valley Medical Center Planner: Jonathan Spence Motion: Table to June 26, 2017 First: Kurz Second: Stockmar Vote: 7-0 11. A request for a recommendation to the Vail Town Council for an amendment to Section 12-10-19 Core Areas Identified, Vail Town Code, pursuant to Section 12-3-7 Amendment, Vail Town Code, to include Lot F-1 in the Commercial Core Area for parking regulations purposes, located at 250 South Frontage Road West/Lot F-1, Vail Village Second Filing, and setting for the details in regard thereto. (PEC17-0023) Applicant: Evergreen Hotel Planner: Jonathan Spence Motion: Table to June 26, 2017 First: Kurz Second: Stockmar Vote: 7-0 12. Approval of Minutes May 22, 2017 PEC Meeting Results Motion: Approve First: Kurz Second: Stockmar Vote: 6-0-1 (Perez — Abstain) 13. Informational Update 14. Adjournment Motion: Adjourn First: Stockmar Second: Kurz Vote: 7-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. TOWN OF VA10 VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: May22, 2017 ITEM/TOPIC: A request for review of a Variance, pursuant to Section 12-7B-16, Landscaping and Site Development, Vail Town Code, to allow for a reduction in landscape area, located at 231 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1, and setting forth details in regard thereto. (PEC17-0009) ATTACHMENTS: File Name PEC 17-0009_Pepi_s_Variance _Memo. pdf Attachment A_-_Vicinity_Map.pdf Attachment B_-_Project_Narrative.pdf Attachment C_-_Site_Photographs.pdf Attachment D_-_Plans.pdf Attachment—E---PEC—Results 041116.pdf Description Staff Memo to PEC Attachment A - Vicinity Map Attachment B - Project Narrative Attachment C - Site Photographs Attachment D - Plan Set Attachment E - Minutes from 4-11-16 PEC Meeting 0) TOWN OF VAIL Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: June 12, 2017 SUBJECT: A request for review of a Variance from Section 12-713-16, Landscaping and Site Development, Vail Town Code, in accordance with Section 12- 17, Variances, Vail Town Code, to allow for a reduction in landscape area, located at 231 Gore Creek Drive/Lot A, Block 513, Vail Village Filing 1, and setting forth details in regard thereto. (PEC17-0009) Applicant: Gasthof Gramshammer, Inc. / Pepi's Restaurant, represented by Russell Gies, Gies Architects, Inc. Planner: Matt Panfil I. SUMMARY The applicant, Gasthof Gramshammer, Inc. / Pepi's Restaurant, represented by Russell Gies, Gies Architects, Inc., is requesting the review of a variance from Section 12-76- 16, Landscaping and Site Development, Vail Town Code, and in accordance with Section 12-17, Variances, Vail Town Code, to allow for a reduction in the previously approved landscape area, located at 231 Gore Creek Drive. This item was first heard by the Planning and Environmental Commission (PEC) on May 22, 2017. In order to allow the applicant time to respond to comments from the Commissioners, the item was continued to the June 12, 2017 meeting. The Commissioners' comments were generally related to the following: • The possibility of providing temporary planters in a size that would compensate for the 70 square foot net loss in landscaping; and • Potential for providing landscaping off-site and on Town of Vail property. The applicant has requested that the item be continued until the June 26, 2017 PEC meeting. The applicant has indicated that they have purchased additional planters to be placed on-site, to be delivered on Friday, June 16, 2017. As of June 8, 2017, they have not provided any additional information or revised plans. Based upon staff's review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends denial of the proposed landscaping variance, subject to the findings noted in Section VIII of this memorandum. II. DESCRIPTION OF REQUEST The applicant, Gasthof Gramshammer, Inc. / Pepi's Restaurant, represented by Russell Gies, Gies Architects, Inc. is requesting the review of a variance to allow for a reduction in the landscaping required by Vail Town Code and depicted in plans previously approved by the Planning and Environmental Commission (PEC) on April 11, 2016 (PEC16-0011). The applicant is requesting the right to not install two (2) new planter areas, one 115 square foot area in front of the northeast window of Pepi's Sports and one 25 square foot area directly in front of the sliding glass door system, that were part of the approved remodel and addition plans for PEC16-0011. Instead of the previously approved and required planter areas, the applicant is proposing to install two (2) 11 square foot planters and to add 14 square feet of landscaping to the retaining wall near the Bridge Street entrance and also 34 square feet of landscaping in front of the beer garden area along Gore Creek Drive. The resulting net reduction in landscaping versus the 2016 approved plans is 70 square feet. A vicinity map (Attachment A), project narrative with applicant's response to variance criteria (Attachment B), photos (Attachment C), plan set dated March 27, 2017 (Attachment D), and minutes from the April 11, 2016 PEC meeting (Attachment E) are attached for review. III. BACKGROUND The Tyrolean style Hotel Gasthof Gramshammer was constructed in 1964. Town files indicate a variety of applications have been presented before the PEC and the Design Review Board (DRB) for improvements such as addition of accommodation units and residential dwelling units, basement renovations, landscape modifications, and patio remodels. Most recently, on April 11, 2016, the applicant received approval from the PEC for an addition and remodel to the Bridge Street entrance. The property's current zoning designation of Commercial Core 1 District (CC1) was established as part of the original Town of Vail zoning regulations via Ordinance No. 8, Series of 1973, adopted on August 7, 1973. IV. APPLICABLE PLANNING DOCUMENTS Staff finds that the following provisions of the Vail Town Code are relevant to the review of this proposal: Town of Vail Page 2 Title 12 — Zoning Regulations, Vail Town Code Chapter 2, Definitions (in part) LANDSCAPING: Natural or significant rock outcroppings, native vegetation, planted areas and plant materials, including trees, shrubs, lawns, flowerbeds and ground cover, shall be deemed landscaping together with the core development such as walks, decks, patios, terraces, water features, and like features not occupying more than twenty percent (20%) of the landscaped area. Chapter 7, Article B. Commercial Core 1 (CCI) District (in part) 12-7B-16: LANDSCAPING AND SITE DEVELOPMENT. No reduction in landscape area shall be permitted without sufficient cause shown by the applicant or as specified in the Vail Village design considerations as adopted in section 12-7B-20 of this article. 12-7B-20: VAIL VILLAGE URBAN DESIGN GUIDE PLAN.- A. LAN: A. Adoption: The Vail Village urban design guide plan and design considerations are adopted for the purposes of maintaining and preserving the character and vitality of the Vail Village (CCI) and to guide the future alteration, change and improvement in the CCI district. Copies of the Vail Village design guide plan and design considerations shall be on file in the department of community development. Chapter 17, Variances (in part) 12-17-1: PURPOSE.- A. URPOSE: A. Reasons For Seeking Variance: In order to prevent or to lessen such practical difficulties and unnecessary physical hardships inconsistent with the objectives of this title as would result from strict or literal interpretation and enforcement, variances from certain regulations may be granted. A practical difficulty or unnecessary physical hardship may result from the size, shape, or dimensions of a site or the location of existing structures thereon; from topographic or physical conditions on the site or in the immediate vicinity; or from other physical limitations, street locations or conditions in the immediate vicinity. Cost or inconvenience to the applicant of strict or literal compliance with a regulation shall not be a reason for granting a variance. B. Development Standards Excepted: Variances may be granted only with respect to the development standards prescribed for each zone district, Town of Vail Page 3 including lot area and site dimensions, setbacks, distances between buildings, height, density control, building bulk control, site coverage, usable open space, landscaping and site development, and parking and loading requirements, or with respect to the provisions of chapter 11 of this title, governing physical development on a site. 12-17-5: PLANNING AND ENVIRONMENTAL COMMISSION ACTION.- Within CTION: Within twenty (20) days of the closing of a public hearing on a variance application, the planning and environmental commission shall act on the application. The commission may approve the application as submitted or may approve the application subject to such modifications or conditions as it deems necessary to accomplish the purposes of this title, or the commission may deny the application. A variance may be revocable, may be granted for a limited time period, or may be granted subject to such other conditions as the commission may prescribe. 12-17-6: CRITERIA AND FINDINGS.- A. INDINGS: A. Factors Enumerated: Before acting on a variance application, the planning and environmental commission shall consider the following factors with respect to the requested variance.- 1. ariance: 1. The relationship of the requested variance to other existing or potential uses and structures in the vicinity. 2. The degree to which relief from the strict or literal interpretation and enforcement of a specified regulation is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity, or to attain the objectives of this title without grant of special privilege. 3. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety. 4. Such other factors and criteria as the commission deems applicable to the proposed variance. B. Necessary Findings: The planning and environmental commission shall make the following findings before granting a variance: 1. That the granting of the variance will not constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same zone district. Town of Vail Page 4 2. That the granting of the variance will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. 3. That the variance is warranted for one or more of the following reasons: a. The strict or literal interpretation and enforcement of the specified regulation would result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of this title. b. There are exceptional or extraordinary circumstances or conditions applicable to the site of the variance that do not apply generally to other properties in the same zone district. c. The strict or literal interpretation and enforcement of the specified regulation would deprive the applicant of privileges enjoyed by the owners of other properties in the same zone district. Vail Village Urban Design Guide Plan — Design Considerations Urban Design Considerations (in part) C. Streetscape Framework To improve the quality of the walking experience and give continuity to the pedestrian ways, as a continuous system, two general types of improvements adjacent to the walkways are considered.- 1. onsidered: 1. Open space and landscaping — berms, grass, flowers and tree planting as a soft, colorful framework linkage along pedestrian routes, and plazas and park green spaces as open nodes and focal points along those routes. Vail Village Master Plan Chapter V. Goals, Objectives, Policies and Action Steps (in part) Goal #3: To recognize as a top priority the enhancement of the walking experience throughout the village. Objective 3.1: Physically improve the existing pedestrian ways by landscaping and other improvements. Town of Vail Page 5 V. SURROUNDING LAND USES AND ZONING Existing Land Use North: Village Master Plan East: Village Master Plan South: Village Master Plan West: Village Master Plan VI. ZONING / SITE ANALYSIS Zoning District Commercial Core 1 Commercial Core 1 Commercial Core 1 Commercial Core 1 Address: 231 East Gore Creek Drive Legal Description: Lot A, Block 5B, Vail Village Filing 1 Existing Zoning: Commercial Core 1 Existing Land Use Designation: Vail Village Master Plan Mapped Geological Hazards: None Development Allowed / Existing Proposed Change Standard Required Site Area 5,000 sq. ft. 15,856 sq. ft. buildable site area No Change Setbacks No setbacks required by the Urban Design Guide Plan No Change Building Height 43' for up to 40% of building, 33' 53.3% between 33'43' and 46.7% No Change for remainder of under 33'* building Site Coverage Max. 80% 12,563 sq. ft. (79.2%) No Change Landscaping No reduction 863 sq . ft.** allowed 793 sq. ft. - 70 sq. ft. * Approved via Variance, 1998 ** Required per Vail Town Code and depicted in plans previously approved by the PEC on April 11, 2016 (PEC 16-0011) VII. VARIANCE REVIEW CRITERIA The review criteria for a variance request are prescribed in Title 12, Chapter 17, Variances, Vail Town Code. 1. The relationship of the requested variance to other existing or potential uses and structures in the vicinity. The subject property is bordered on all sides by similar mixed-use structures and identical Commercial Core 1 District zoning. If approved, the removal of landscaping is counter to established goals and recommendations identified in the Vail Village Master Plan and Vail Village Urban Design Guide Plan. Town of Vail Page 6 Specifically, the Vail Village Urban Design Guide Plan encourages, "berms, grass, flowers and tree planting as a soft, colorful framework linkage along pedestrian routes. Also, the Vail Village Master Plan established a goal, "to recognize as a top priority the enhancement of the walking experience throughout the village." The first objective to accomplish this goal is to, "physically improve the existing pedestrian ways be landscaping and other improvements." (see pages 4 and 5). Staff finds the proposed variance does not meet this criterion. 2. The degree to which relief from the strict and literal interpretation and enforcement of a specified regulations is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity or to attain the objectives of this title without a grant of special privilege. The intent of landscape requirements within the Commercial Core 1 District and Vail Village Urban Design Guide Plan area is to provide a colorful framework linkage of natural vegetation along pedestrian routes. Staff finds that the strict and literal interpretation of the landscaping standards does not impose on the applicant any hardship different from any other similarly zoned site. In fact, in their application for the addition and remodel (PEC16-0011), the applicant already demonstrated the feasibility of meeting the minimum landscape requirements. The proposed removal of landscape area is not a physical necessity. Staff finds that granting the requested variance would be a grant of special privilege in that there are no exceptional or extraordinary circumstances or conditions applicable to the subject property that do not apply generally to other properties located within the Commercial Core 1 District. Staff finds that the proposed variance does not meet this criterion. 3. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety. A net 70 square foot reduction in landscaping would not have an effect on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, or public safety. Staff finds the proposed variance meets this criterion. 4. Such other factors and criteria as the commission deems applicable to the proposed variance. Town of Vail Page 7 VIII. STAFF RECOMMENDATION The Community Development Department recommends denial of the requested review of a variance from Section 12-713-16, Landscaping and Site Development, Vail Town Code, in accordance with the provisions of Section 12-17, Variances, Vail Town Code, to allow for a reduction in landscape area, located at 231 Gore Creek Drive / Lot 1, Block 5B, Vail Village Filing 1, and setting forth details in regard thereto. Should the Planning and Environmental Commission choose to deny this variance request, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission denies the applicant's request for a variance from Section 12-7B-16, Landscaping and Site Development, Vail Town Code, in accordance with the provisions of Section 12-17, Variances, Vail Town Code, to allow for a reduction in landscape area, located at 231 Gore Creek Drive / Lot A, Block 5B, Vail Village Filing 1, and setting forth details in regards thereto. " Should the Planning and Environmental Commission choose to deny this variance request, the Community Development Department recommends the Commission make the following findings: "The Planning and Environmental Commission finds.- The inds: The granting of this variance will constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same zone district; and 2. The variance is not warranted for the following reasons.- a. easons: a. The strict or literal interpretation and enforcement of the specified regulation would not result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of Title 12, Zoning Regulations, Vail Town Code,- b. ode, b. There are no exceptional or extraordinary circumstances or conditions applicable to the site of the variance that do not apply generally to other properties in the same zone district; and c. The strict or literal interpretation and enforcement of the specified regulations will not deprive the applicant of privileges enjoyed by the owners of other properties in the Commercial Core 1 District. Town of Vail Page 8 Motion to Approve Should the Planning and Environmental Commission choose to approve this variance request, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission approves the applicant's request for a variance from Section 12-7B-16, Landscaping and Site Development, Vail Town Code, in accordance with the provisions of Section 12-17, Variances, Vail Town Code, to allow for a reduction in landscape area, located at 231 Gore Creek Drive / Lot A, Block 5B, Vail Village Filing 1, and setting forth details in regards thereto. " Should the Planning and Environmental Commission choose to approve this variance request, the Community Development Department recommends the Commission applies the following condition: 1. Approval of this variance is contingent upon the applicant obtaining Town of Vail design review approval for this proposal; and Should the Planning and Environmental Commission choose to approve this variance request, the Community Development Department recommends the Commission make the following findings: "The Planning and Environmental Commission finds.- 1. inds: 1. The granting of this variance will not constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same zone district; 2. The granting of the variance will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity; and 3. The variance is warranted for the following reasons.- a. easons: a. The strict or literal interpretation and enforcement of the specified regulation would result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of Title 12, Zoning Regulations, Vail Town Code,- b. ode, b. There are exceptional or extraordinary circumstances or conditions applicable to the site of the variance that do not apply generally to other properties in the same zone district; and Town of Vail Page 9 c. The strict or literal interpretation and enforcement of the specified regulations would deprive the applicant of privileges enjoyed by the owners of other properties in the Commercial Core 1 District. IX. ATTACHMENTS A. Vicinity Map B. Project Narrative, with applicant's response to variance criteria, dated March 27, 2017 C. Photographs from the applicant D. Plan Set, dated March 27, 2017 E. Minutes from the PEC16-0011 hearing at the April 11, 2016 PEC meeting Town of Vail Page 10 } ------------------- i 1 G v ies Architects P.O. Box 2195 ■ Eagle, Colorado 81631-2195 ■ 970-328-9280 Application Narrative March 27, 2017 Town of Vail Planning, Environmental Commission Variance Request Variance Request from Town of Vail Code Section 12-7B-16 "No reduction in landscape area shall be permitted without sufficient cause shown by the applicant" To the PEC Board: 1. The relationship of the requested variance to other existing or potential uses and structures in the vicinity There is no impact to other existing or potential uses and structures in the vicinity, the removal of the stone planters will enhance the pedestrian flow on Bridge Street. 2. The degree to which relief from the strict or literal interpretation and enforcement of a specified regulation is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity, or attain the objectives of this title without grant of special privilege. The removal of the 2 stone planters does not affect the uniformity along Bridge Street; it makes the streetscape uniform. Currently there are no stone planters that project from the face of the existing building; with the addition of these 2 planters that pattern would change. 3. The effect of the requested variance on the light and air, distribution of population, transportation and traffic facilities, public facilities and utilities and public safety. There is no anticipated effect on traffic, either vehicular or pedestrian. Snow removal, trash pickup and all other services will not be impacted by the proposed application. No impact or effect on schools, utilities, parks and recreation facilities or other public facilities or facility needs. In fact with the removal of the stone planters along Bridge Street we feel this will help with pedestrian flow during the heavy times of the year. 4. Such other factors and criteria as the commission deems applicable to the proposed variance. The 2 main reasons the Landscape Area was reduce in the March 2016 PEC/DRB application was for the following occupant's safety, required by building permitting and ADA: i. The landscape planter on Bridge Street was located directly outside of the hotel second floor egress stairs, the pervious plan made the second floor occupants descend the stairs and empty into the bar area, then exit the building. By removing the planter, we now have a legal means of egress from the upper hotel rooms directly to Bridge Street. The removed planter was 86 SF (see enclosed photo) ii. The landscape planter on Gore Creek was reduced by 54 SF to allow for an ADA access ramp required by the American with Disabilities ACT (ADA) and TOV Building Code. IV Illlllll ,err Jim: IV Illlllll Ol 111 q)jV s I 0011PA V a - W �" o Q 0 � w > V a - SNOI1Vn313 43SOdONd � � R R R R Est3a,!43jv said V:)] m _ = m. _� m� ®x- ` __ _'D� « S 1 gl | a } & � . \ E � \\\ 2 -- » ! § \ \\\ ! @§!!|§!� ( S3�/I�/ 7� +'y •� jl ,� 13401.13b bV9 SId3d s e- ' Q W @ g �' U �araaa vvi t U� C CN L a, ° ` 0 N U) a U C N O L v C Q N ° iN i - z w Q <,< N N U U Wa oci m o IA -p ut nNw Y U UI r^ I Q�1 C pj' U UH Nw 00 80 0 M 00 a Cb 0 @1 �� w.l ON } z U -pN c� E O_ � I W U IU 70 N a J o'A �- �- / 3 Q -q O NW I v <l o r ` N - ii1 aU N aU) U (,4f OQE: vvi t p C3 <J ° ` 0 N U) a o_w oWm N O L v C Q (,9Z) 1332JiS 3041218 N 00109'00" LU W iO rc 3234' N pN X U O N a N x N p � x o_w oWm N N ° p - z w oci m o IA -p ut nNw Y U UI r^ I Q�1 N J U Q wZ 80 U U M z -pN c� X Waw � I W U IU 70 / U Q -q O NW I N - ii1 aU N aU) U (,4f OQE: --_ p 0 x N IY N w N v -0 cN p� �ZO " ,9L 9� 00,60a005 Q N NXN �p _I QWX Z zww Q>y 1 U U g H �< 3� �g o a I OZbL m„00,60,00 N v o_w N ° p - z o IA -p ut Q�1 co M / CrIC I � 8� " ,9L 9� 00,60a005 _I s�t3 �< 3� �g o a I OZbL m„00,60,00 N - I "s w O ° $ w g J C da o N 0 U King — We need to consider shrubs that can take snow on them. We are still working on the landscaping plan. Public Comment - None Final Comments Gillette — Likes the application but concerned with the snowmelt. We have only reduced energy use by 2%. Snowmelt should be limited to 10-20 feet in front of the doors, rest should be plowed. Heating that area is convenient, but not necessary. Pratt — Different take on this issue. I once called Fire Department and they showed up in 45 seconds. Snowmelt is warranted. Mr. King should use innovative ways to try to be efficient. Snow Melt boiler is 10 times bigger than that for the building. Don't think we want to snowmelt the drive to the west. EHUs are concern to me. EHUs should be offered first to Firefighters, then town staff, before offering to the public. Hansen — Ditto on housing units and west side landscaping. Snowmelt, lean towards Henry's comments. You need to be able to get out quickly. I live in East Vail and count on these guys. Truck in front of station with flat tire, why is that there? Lockman- Upgrade to the fire stations is important to public safety. Upgrades are much needed. Landscaping needs to be increased. Without requirement for an environmental report ... there are issues with Gore Creek. Advise Town to lead by example on creek and environmental sustainability, snow storage. Rediker— Henry raised a good issue on the EHUs. Did staff look at these requirements, and can we add to the conditional use with those requirements to be occupied by town staff? Ruther — We can add as a priority to rent to a town employee or fire fighter, but would not recommend keeping it empty if those staff are not occupying unit. King — We offer these units to fire fighters and other emergency personnel first. Rediker — If we get rid of baseboard heat, that will save electricity. If we add more efficient boilers, that will offset some of the power use in driveway. Trucks need to be able to exit the building quickly. Agree with comments on additional landscaping on the west side. Neighbor across the creek is far away, and may not be able to plant in wetlands. Do the best you can with landscaping on west side. 3. A request for an Addition and Exterior Alteration to the Gasthof Gramshammer / Pepi's Restaurant Building in Vail Village, pursuant to Section 12-713-7 Exterior Alterations or Modifications, Vail Town Code, to allow for a revised entrance, new windows and new bar seating area located at 231 East Gore Creek Drive / Lot A, Block 5B, Vail Village Filing 1, and setting forth details in regard thereto. (PEC16-0011) Applicant: Gasthof Gramshammer Inc, represented by Gies Architects Planner: Matt Panfil Motion to Approve with Conditions Motion- Pratt Second -Gillette Vote: 6-0-0 Conditions — 1. Approval of this minor exterior alteration request is contingent upon the applicant obtaining Town of Vail approval of an associated design review application; and 2. The applicant shall mitigate the employee generation impact created by the new net development in accordance with the provisions of Title 12, Chapter 23, Commercial Linkage, Vail Town Code, and if a mitigation option including a fee in lieu payment is chosen, the applicant shall make the required fee in lieu payment to the Town of Vail prior to the issuance of any building permit. As required by the Town Code, if the applicant chooses to mitigate any portion of the obligation through off site unit(s), these unit(s) shall be available for occupancy prior to the issuance of any Certificate of Occupancy. 3. The PEC recommends that the applicant and the Design Review Board take steps to increase the alpine character on the Bridge Street side of the building. Matt Panfil introduced the application. He discussed the added landscaping and site coverage on the site plan. A net new 81 square feet of floor area and 24 square feet of landscaping are proposed. The last addition or remodeling to the Bridge Street elevation was in 1988. Applicant would like a refreshed look. The exterior changes will also be reviewed by the DRB. The proposed sliding doors serve a function mentioned in the Vail Village Master Plan, which is to open up more visual transparency to pedestrians. The proposed changes result in a minor increase in the number of tables inside the restaurant. The site coverage will remain below the 80% required by code. Commercial linkage will also apply. Staff finds the proposal in compliance with the CC1 zone district, Vail Village Master Plan, Streetscape Plan, and Urban Design Guidelines. Staff did receive a concern from a nearby neighbor concerning potential for noise. Gillette — Did we do a study on the transparency? Panfil — No there is not a study on the transparency on the existing building vs. proposed. Gillette — I have concerns with the transparency and with the roof form. Pratt — In Vail Village our purview is not limited to bulk and mass. Gillette — I strongly recommend that the DRB look at the transparency, loss of gable roof form, and the loss of muntins and mullions in windows. Pratt — Vail Village Urban Design Guide Plan discusses windows, doors, design and trim. Lockman — What is the intent of the language in the Urban Design Guide Plan? Panfil showed portions from the Urban Design Guide Plan on windows and transparency. Ruther discussed the language in the Urban Design Guide Plan. He discussed some other buildings in Town, such as the Gore Creek Promenade and the Wall Street Building. Pratt — Pepi's Sports is an example of what could be done. Gillette — Muntins in Pepi's Sports were examples that were previously mentioned and incorporated into the Wall Street Building. Applicant — Russell Gies, Architect — Existing bar has unusable space. This entrance was originally access to Sheika's bar, now used as ski storage in basement. We wanted to bring more light into the building. The entry that exists is not part of the original design. Original building did not have the protrusion, or these muntins (divisions in the windows). Shed roofs are appropriate on smaller roof forms, per the code. Floor is 39"-41" above Bridge Street. It's not the same as Wall Street Building. We are trying to make it feel like this is part of the original building. Deep recessed windows. Hansen — Have you selected the slider windows? Can you get windows with muntins? Gies — Nana Doors may have muntins. We are going back and forth between sliders and accordion style. Each has advantages and disadvantages. Stockmar — Planter will not go into the right of way? Gies — Landscaping planter will be on private property. Public Comment — None Final Comments — Lockman — I like the idea of 24 sq. ft. net increase in landscaping and it is great to have more commercial capacity in Town. This is a great project. On this application, opening the storefront is great. Agree with Gillette on the loss of the alpine character and to ask the DRB to look into that issue. Hansen — Support project as well. If you wanted to change the whole side of the building, it would not be OK. But for a section of all 18 feet long, it works. This space needs to be fixed. Good design, I support it. Pratt — Thus is a badly needed improvement. Muntins are needed, encourage you and the DRB to look at the muntins. Across the street at new restaurant, seems like everybody is opening up the storefront. It could get cacophonous from music in this small area, potential for a lot of noise. Code enforcement will be able to monitor and enforce noise complaints. Gillette — The applicant should try to get more alpine character on the building. Encourage staff and the DRB to look at that hard. Stockmar — That wall has always bothered me. It is dark on the inside of the building. I like the idea of echoing some of the muntins, so it is not all glass. Rediker — Agree with my commissioners. On site coverage, bulk and mass it meets code. We need to keep the alpine character. Shed roof is getting away from that character. In particular, the four criteria are met, and hope that the DRB notes all of our comments and concerns. Gillette — Look at opening the top rail on the deck. Gies — The deck on the second floor has a solid railing because guests complain about the noise on Bridge Street. Mr. Gies asked if he went to a six or eight panel sliding door system, could he get back to the vertical nature of the building. Gillette — You are losing some of the alpine character. We will ask the DRB to look at the design and see how you can "yodel" it up. TOWN OF VA10 VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: June 12, 2017 ITEM/TOPIC: A request for a final review of a variance from Section 14-10-4-B, Architectural Projections, Decks, Balconies, Steps, Bay Windows, Etc, Vail Town Code, pursuant to Section 12-17, Variances, Vail Town Code, to allow for the replacement of a nonconforming deck with a proposed side setback of one foot, nine inches (1'9") where a fifteen foot (15') setback is required and a proposed rear setback of twelve feet (12') where fifteen feet (15') setback is also required, located at 4112 Spruce Way/Lot 2, Block 8, Bighorn Subdivision 31d Addition, and setting forth details in regard thereto. (PEC17-0013) ATTACHMENTS: File Name PEC 17-0013_Staff_Memo. pdf Attachment A_Vicinity_Map.pdf Attachment—13 Applicant_s_Narrative.pdf Attachment CPhotos.pdf Attachment DPlan_Set.pdf Description Staff Memorandum Attachment A, Vicinity Map Attachment B, Applicant's Narrative Attachment C, Photos Attachment D, Plan Set 0 TOWN OF VAIL ' Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: June 12, 2017 SUBJECT: A request for a final review of a variance from Section 14-10-4-B, Architectural Projections, Decks, Balconies, Steps, Bay Windows, Etc, Vail Town Code, pursuant to Section 12-17, Variances, Vail Town Code, to allow for the replacement of a nonconforming deck with a proposed side setback of one foot, nine inches (1'9") where a fifteen foot (15') setback is required and a proposed rear setback of twelve feet (12') where a fifteen feet (15') setback is also required, located at 4112 Spruce Way/Lot 2, Block 8, Bighorn Subdivision 3rd Addition, and setting forth details in regard thereto. (PEC17- 0013) Applicant: Anders Folke & Anna Maria Mellgren, represented by Gold Dust Interiors Planner: Jonathan Spence I. SUMMARY The applicants, Anders Folke & Anna Maria Mellgren, represented by Gold Dust Interiors, request the review of a variance from Section 14-10-4-B, Architectural Projections, Decks, Balconies, Steps, Bay Windows, Etc, Vail Town Code, pursuant to Section 12-17, Variances, Vail Town Code, to allow for the replacement of a nonconforming deck with a proposed side setback of one foot, nine inches (1'9") where a fifteen foot (15') setback is required and a proposed rear setback of twelve feet (12') where a fifteen feet (15') setback is also required, located at 4112 Spruce Way/Lot 2, Block 8, Bighorn Subdivision 3rd Addition. Based upon Staff's review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends approval, with a condition, of this application, subject to the findings noted in Section VIII of this memorandum. A vicinity map (Attachment A), the applicant's narrative (Attachment B), property photos (Attachment C) and proposed architectural plans (Attachment D) are attached for review. II. DESCRIPTION OF REQUEST The applicants, Anders Folke & Anna Maria Mellgren, represented by Gold Dust Interiors, are requesting a variance from Section 14-10-4-B, Architectural Projections, Decks, Balconies, Steps, Bay Windows, Etc, Vail Town Code, pursuant to Section 12-17 Variances, Vail Town Code, to allow for the replacement of a nonconforming deck with a proposed side setback of one foot, nine inches (1'9") where a fifteen foot (15') setback is required and a proposed rear setback of twelve feet (12') where a fifteen feet (15') setback is also required, located at 4112 Spruce Way. The replacement deck is proposed to maintain the exiting rear setback of twelve feet (12') but increase the setback from the west property line from zero feet (0') to one foot, nine inches (1'9"). III. BACKGROUND The subject property contains a two-story home originally built in 1967 under Eagle County jurisdiction. The property was annexed into the Town of Vail in 1974. Upon incorporation into the Town of Vail, the Bighorn Townhouses were zoned Low Density Multiple -Family (LDMF) District with corresponding required rear and side setbacks of ten feet (10'). Ordinance No. 50, Series 1978, increased the required side setback in the Low Density Multiple -Family (LDMF) District to twenty feet (20'), resulting in the required setback for a deck more than five feet (5') in height being increased from five (5) to fifteen feet.(15'). This ordinance increased setback requirements in all residential zone districts existing at that time. It is uncertain when the existing nonconforming deck was constructed. The existing deck currently encroaches on the neighboring property to the west by approximately two feet (2'). In 2001 an easement was granted to allow the continuation of the placement and use of the deck, which was already built at that time. The proposed deck replacement results in the removal of this encroachment. IV. APPLICABLE PLANNING DOCUMENTS Staff believes that following provisions of the Vail Land Use Plan and the Vail Town Code are relevant to the review of this proposal: Vail Land Use Plan (in part) CHAPTER ll: LAND USE PLAN GOALS /POLICIES (in part) The goals articulated here reflect the desires of the citizenry as expressed through the series of public meetings that were held throughout the project. A set of initial goals were developed which were then substantially revised after different types of opinions were brought out in the second meeting. The goal statements were developed to reflect a general consensus once the public had had the opportunity to reflect on the concepts and ideas initially presented. The goal statements were then revised through the review process with the Task Force, the Planning and Environmental Commission and Town Council and now represent policy guidelines in the review process for new development proposals. These goal statements should be used in conjunction with the adopted Land Use Plan map, in the evaluation of any development proposal. The goal statements which are reflected in the design of the proposed Plan are as follows: General Growth /Development 1.1. Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.3. The quality of development should be maintained and upgraded whenever possible. 5. Residential 5.1. Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exist. 5.4. Residential growth should keep pace with the market place demands for a full range of housing types. Title 12, Zoning Regulations, Vail Town Code (in part) ARTICLE 12-6F: LOW DENSITY MULTIPLE -FAMILY (LDMF) DISTRICT (in part) 12-6F-1: The low density multiple -family district is intended to provide sites for single- family, two-family and multiple -family dwellings at a density not exceeding nine (9) dwelling units per acre, together with such public facilities as may appropriately be located in the same zone district. The low density multiple -family district is intended to ensure adequate light, air, privacy and open space for each dwelling, commensurate with low density occupancy, and to maintain the desirable residential qualities of the zone district by establishing appropriate site development standards 12-6F-6: Setbacks: In the LDMF district, the minimum front setback shall be twenty feet (20), the minimum side setback shall be twenty feet (20), and the minimum rear setback shall be twenty feet (20). CHAPTER 12-17: VARIANCES (in part) 12-17-1: Purpose: A. Reasons for Seeking Variance: In order to prevent or to lessen such practical difficulties and unnecessary physical hardships inconsistent with the objectives of this title as would result from strict or literal interpretation and enforcement, variances from certain regulations may be granted. A practical difficulty or unnecessary physical hardship may result from the size, shape, or dimensions of a site or the location of existing structures thereon, from topographic or physical conditions on the site or in the immediate vicinity; or from other physical limitations, street locations or conditions in the immediate vicinity. Cost or inconvenience to the applicant of strict or literal compliance with a regulation shall not be a reason for granting a variance. CHAPTER 14-10-4: ARCHITECTURAL PROJECTIONS, DECKS, BALCONIES, STEPS, BAY WINDOWS, ETC (in part) 14-10-4 C. Balconies, decks, terraces, and other similar unroofed features projecting from a structure at a height of more than five feet (5) above ground level may project not more than five feet (5) nor more than one-half (1/2) the minimum required dimension into a required setback area, or may project not more than five feet (5) nor more than one- fourth (1/4) the minimum required dimension into a required distance between buildings. A balcony or deck projecting from a higher elevation may extend over a lower balcony or deck but in such case shall not be deemed a roof for the lower balcony or deck. V. SITE ANALYSIS Address: 4112 Spruce Way Legal Description: Lot 2, Block 8, Bighorn Subdivision 3rd Addition Zoning: Low Density Multiple -Family (LDMF) District Land Use Plan Designation: High Density Residential Current Land Use: Single Family Residential Geological Hazards: Steep Slopes Standard Allowed / Required LDMF Existing Proposed Site Area Min. 10,000 sq. ft. 3,723 sq. ft. (.085 No Change acres) Front — 20' Front —9'4" Front — 9'4 Setbacks Side — 20' Side(W) — 0' Side(W) — 1'9"' Rear — 20' Side(E) — 20' Side(E) — 36' Deck -15' Side and Rear Rear — 20' Rear — 12' Height Flat or Mansard Roof — 35' Sloping Roof — 23' Sloping Roof — 23' Sloping Roof — 38' 9 DUs/ per acre of buildable 1 DUs No change Density site area, or 10 units on a 1.112 acre parcel. GRFA Max. 44/100 Buildable Site ±832 sq. ft. No change Area or ±1,638 sq. ft. * Site Coverage Max. 35% of site area or 1,303 416 sq. ft. No change sq. ft. Parking/Loading :52,000 GRFA=2 spaces 2 Required No change 2_2,000 GRFA= 2.5 spaces Landscaping Min. 40% of site area or 1,489 56% (±2,100 sq. ft.) No change sq. ft. VI. SURROUNDING LAND USES AND ZONING Existing Use North: Multi -family Residential South: Vacant East: Multi -family Residential West: Single Family Residential VII. REVIEW CRITERIA Zoning District Medium Density Multiple -Family Two -Family Residential Low Density Multiple -Family Low Density Multiple -Family The review criteria for a variance request are prescribed in Chapter 12-17, Variances, Vail Town Code. 1. The relationship of the requested variance to other existing or potential uses and structures in the vicinity. The proposed deck replacement will afford the property owners the same benefits of outdoor living space as other owners in the vicinity with lots not severely constrained due to size. The proposed deck replacement will have no effect on other existing or potential uses and structures. Therefore, Staff finds this proposal will not negatively affect the other existing or potential uses and structures in the vicinity in comparison to existing conditions. 2. The degree to which relief from the strict and literal interpretation and enforcement of a specified regulation is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity or to attain the objectives of this title without a grant of special privilege. The original home was constructed under Eagle County jurisdiction in 1967. It is unknown what, if any, setback regulations were in effect at that time. The home was subsequently zoned Low Density Multiple -Family (LDMF) District upon annexation into the Town of Vail in 1974. The property is severely constrained due to its nonconforming lot size of only 3,723 square feet. As such, variances are necessary to pursue any building activities on the subject property. Adherence to the required setbacks would essentially result in the property being undevelopable. The applicant is proposing to lessen the degree of nonconformity by removing the deck encroachment on the adjacent property and by providing a minimal set back from the property line in that area. The proposed deck replacement will improve the functionality and value of the home, an upgrade supported by Land Use Plan Goal 1.3. Staff believes the proposed variances are consistent with the goals of the Town of Vail Land Use Plan and purposes of the Low Density Multiple -Family (LDMF) District as identified in Section IV of this memorandum. Therefore, Staff finds the proposed relief from the setback regulations is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity and to attain the objectives of this title without a grant of special privilege. 3. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety. The proposed variance will facilitate the replacement of a nonconforming deck within the side and rear setback that will not alter population; will not affect any existing transportation or traffic facilities, public facilities, or utilities; and will not affect public safety in comparison to existing conditions. Therefore, Staff finds the proposed variance conforms to this criterion. 4. Such other factors and criteria as the commission deems applicable to the proposed variance. VIII. STAFF RECOMMENDATION The Community Development Department recommends approval, with a condition, for a variance from Section 14-10-4-B, Architectural Projections, Decks, Balconies, Steps, Bay Windows, Etc, Vail Town Code, pursuant to Section 12-17, Variances, Vail Town Code, to allow for the replacement of a nonconforming deck with a proposed side setback of one foot, nine inches (1'9") where a fifteen foot (15') setback is required and a proposed rear setback of twelve feet (12') where a fifteen feet (15') setback is also required, located at 4112 Spruce Way/Lot 2, Block 8, Bighorn Subdivision 3rd Addition, and setting forth details in regard thereto. This recommendation is based upon the review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to approve these variance requests, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission approves the applicants' request for a variance from Section 14-10-4-B, Architectural Projections, Decks, Balconies, Steps, Bay Windows, Etc, Vail Town Code, pursuant to Section 12-17, Variances, Vail Town Code, to allow for the replacement of a nonconforming deck with a proposed side setback of one foot, nine inches (1'9') where a fifteen foot (15) setback is required and a proposed rear setback of twelve feet (12) where a fifteen feet (15) setback is also required, located at 4112 Spruce Way/Lot 2, Block 8, Bighorn Subdivision 3rd Addition, and setting forth details in regard thereto. " Should the Planning and Environmental Commission choose to approve this variance requests, the Community Development Department recommends the Commission applies the following condition: 1. Approval of this variance is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. 2. The applicant shall clearly demonstrate to planning staff prior to requesting a final planning inspection that the improvement has been constructed per plan. Should the Planning and Environmental Commission choose to approve this variance requests, the Community Development Department recommends the Commission makes the following findings: 'Based upon a review of Section Vll of the June 12, 2017 staff memorandum to the Planning and Environmental Commission, and the evidence and testimony presented, the Planning and Environmental Commission finds.- 1. inds: 1. The granting of this variance will not constitute a granting of special privilege inconsistent with the limitations on other properties classified in the Low Density Multiple -Family (LDMF) District. 2. The granting of this variance will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. 3. This variance is warranted for the following reasons.- a. easons: a. The strict literal interpretation or enforcement of the specified regulation will result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of Title 12, Zoning Regulations, Vail Town Code. b. There are exceptions or extraordinary circumstances or conditions applicable to the same site of the variances that do not apply generally to other properties in the Low Density Multiple -Family (LDMF) District. c. The strict or literal interpretation and enforcement of the specified regulation would deprive the applicant of privileges enjoyed by the owners of other properties in the Low Density Multiple -Family (LDMF) District. IX. ATTACHMENTS A. Vicinity Map B. Applicant's Narrative C. Photos D. Architectural Plans dA 'L It , 4A 0 f Michael P Connolley Gold Dust Interiors, LLC P 0 Box 2897 Edwards, CO 81632 (970) 390-5866 / (fax) 970-926-1986 May 23, 2017 Town of Vail Planning and Environmental Commission c/o Town of Vail Community Development Department 75 S. Frontage Rd. Vail, CO 81657 Members of the PEC: The residence at 4112 Spruce Way was completed in 1967. The development site is comprised of Parcels A and B. The home sits on Parcel B and Parcel A sits to the left. The existing parcel has a home that is approximately 900 sq. ft. and has 2 Bedrooms and a bath. The existing residence has a deck on the back. There are similar residence to the west and north of this property with condominium complex to the northwest and a large residence to the East of the property. All were both built within 10 years of each other and have the same architecture and originally all materials were very similar. 2. The degree to which relief from the strict or literal interpretation and enforcement of a specified regulation is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity, or to attain the objectives of this title without a grant of special priviledge. Applicant Response: The density for this particular area requires minimum site size be approximately 4,840 sq. ft and this site is 3,722.5 sq. ft. Actual setbacks are 10' to the front, @30' from back of residence to property line to the south and 3' to West. Current required setbacks are 20' front and 15'sides and back The lotto the East is parcel A and has same owner as this parcel. When this residence and the adjoining residence to the west were built, they were originally placed so each was 3' from property line on that side of the residence. The original deck (which is presently completely rotted and dangerous) built for the residence at 4112 Spruce Way was placed so that all parts of the deck and walkway were over the property line to the West With this variance approval, the new deck to be built will still be as deep (015) from back property line however the west side will be pulled in & line up parallel with side of house so no portion of it will be over that side property line. Deck to the east of residence will run approximately 3' from residence to include 3 step staircase to driveway. 3. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety. Applicant Response: The requested variance will have no effect on light and air to the neighbors or the open lands to the south. There is no change to the distribution of population as the number of bedrooms in the unit is not proposed to increase. 4112 Spruce Way variance Itr. cont'd Page 2 4. Such other factors and criteria as the Commission deems applicable to the proposed variance. Applicant response: These indefinite factors and criteria cannot be responded to in advance. Many thanks. Michael Connolley sF.._ .i �:Y 4 `"�S Y/' �� ./r _ ,•.�j., %' �ly+ ��.r1 � ..vl- f r � . 9 ?R E I 14, ,4i 4V.0 I .kvm iondS ZIL17 <z C*l "J 99'.99 3,,0Q,9f.rPN I Zp- -1 'AiNnoO 'IIVA JO NMOL OGVNM00 3�OV3 NOlilCIGV 081�U NOISwcianS NHOH018 E siu 2 A0018 'Z 101 JO INVd 'G 13,)NVd (INV V 133?lVd .0,91 We4unoW-jejuj 9 ziinHOS i�1380�1 :.— - — alVOHLW90 NOLLVOO-1 IN=3KBAOWdV* I I .kvm iondS ZIL17 <z C*l "J 99'.99 3,,0Q,9f.rPN I A 2 0. r .0,91 Zt "'.91 --7 ------------------------ A� A 2 0. TOWN OF VA10 VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: June 12, 2017 ITEM/TOPIC: A request for a final review of a variance from Section 14-10-4-B, Architectural Projections, Decks, Balconies, Steps, Bay Windows, Etc., Vail Town Code, pursuant to Section 12-17, Variances, Vail Town Code, to allow a deck more than five feet (5) above ground level a four and six -tenths foot (4.6') setback where a ten foot (10') setback is required, located at 2475 Garmisch Drive, Unit 1 / Lot 5 & 6, Block H, Vail Das Schone Filing 2, and setting forth details in regard thereto. (PEC 17-0014) ATTACHMENTS: File Name PEC17-0014_Jackson_Variance Memo.pdf Attachment A_-_Vicinity_Map.pdf Attachment—B-- -Project—Narrative—and—Response to Criteria.pdf ttachment_B_- _Project_Narrativeand_ResponsetoCriteria.pdf Attachment C_-_Site_Photographs.pdf Attachment D_-_Plan_Set.pdf Attachment_E_- _S urvey_with_P roposed_I mprovements. pdf Description Staff Memo to PEC Attachment A - Vicinity Map Attachment B - Project Narrative with Responses to Criteria Attachment C - Site Photographs Attachment D - Plan Set Attachment E - Survey with Proposed Improvements 0) TOWN OF VAIL Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: June 12, 2017 SUBJECT: A request for a final review of a variance from Section 14-10-4-B, Architectural Projections, Decks, Balconies, Steps, Bay Windows, Etc., Vail Town Code, pursuant to Section 12-17, Variances, Vail Town Code, to allow a deck more than five feet (5') above ground level to have a four and six -tenths foot (4.6') setback where a ten foot (10') setback is required, located at 2475 Garmisch Drive, Unit 1 / Lot 5 & 6, Block H, Vail Das Schone Filing 2, and setting forth details in regard thereto. (PEC 17- 0014) Applicant: Dominique & Christiane Jackson Planner: Matt Panfil SUMMARY The applicants, Dominique and Christiane Jackson, are requesting the review of a variance from Section 14-10-4-B, Architectural Projections, Decks, Balconies, Steps, Bay Windows, Etc., Vail Town Code, and in accordance with Section 12-17, Variances, Vail Town Code, to allow for a deck more than five feet (5) above ground level to have a four and six -tenths (4.6') setback where a ten foot (10') setback is required, located at 2475 Garmisch Drive. Based upon staff's review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends approval, with conditions, of the proposed variance, subject to the findings noted in Section VIII of this memorandum. II. DESCRIPTION OF REQUEST The applicants, Dominique and Christiane Jackson, are requesting the review of a variance to allow for a second story deck / landing area to project more than five feet (5) into the required side fifteen foot (15') setback at the southwest side of the subject property. The proposed deck will project five feet (5) from the existing structure, but due to the existing location of the structure, the resulting setback is four and six -tenths feet (4.6'). If the existing building was not already encroaching five and four -tenths feet (5.4') into the required side yard setback, the proposal would comply with Vail Town Code. The deck is attached to a staircase providing access to the dwelling unit, which is on the second floor of this building. A vicinity map (Attachment A), project narrative with applicant's response to variance criteria (Attachment B), photos (Attachment C), undated plan set (Attachment D), and survey depicting location of proposed improvements, dated April 25, 2017 (Attachment E) are attached for review. III. BACKGROUND The Sunlight North Condos, in which the subject property is located, were built in 1976 under the jurisdiction of Eagle County and were subsequently annexed into the Town of Vail in 1986. Eagle County documents show that the southwest facade of the structure was approved to be twelve feet (12') from the property line when constructed. However, based on the survey provided, the structure was built only nine and six -tenths feet (9.6') from the property line. The required side setback for the Two -Family Primary / Secondary (PS) District is fifteen feet (15). A deck more than five feet (5) above ground level is allowed to project up to five (5) into the required side setback. Due to the location of the existing structure, the existing steps and landing, which are three feet (3') wide, already project eight and four -tenths feet (8.4') into the required setback, resulting in a nonconforming six and six -tenths (6.6') side yard setback. In order to have sufficient maneuvering space for two people and items such as grocery bags, etc., the applicant is seeking to increase this nonconformity by two feet (2'), resulting in a five foot (5) wide landing / deck area and a four and six -tenths feet (4.6') side yard setback. IV. APPLICABLE PLANNING DOCUMENTS Staff finds that the following provisions of the Vail Town Code are relevant to the review of this proposal: Title 12 — Zoning Regulations, Vail Town Code Chapter 17, Variances (in part) 12-17-1: PURPOSE.- Town URPOSE: Town of Vail Page 2 A. Reasons For Seeking Variance: In order to prevent or to lessen such practical difficulties and unnecessary physical hardships inconsistent with the objectives of this title as would result from strict or literal interpretation and enforcement, variances from certain regulations may be granted. A practical difficulty or unnecessary physical hardship may result from the size, shape, or dimensions of a site or the location of existing structures thereon; from topographic or physical conditions on the site or in the immediate vicinity, or from other physical limitations, street locations or conditions in the immediate vicinity. Cost or inconvenience to the applicant of strict or literal compliance with a regulation shall not be a reason for granting a variance. B. Development Standards Excepted: Variances may be granted only with respect to the development standards prescribed for each zone district, including lot area and site dimensions, setbacks, distances between buildings, height, density control, building bulk control, site coverage, usable open space, landscaping and site development, and parking and loading requirements, or with respect to the provisions of chapter 11 of this title, governing physical development on a site. 12-17-5: PLANNING AND ENVIRONMENTAL COMMISSION ACTION: Within twenty (20) days of the closing of a public hearing on a variance application, the planning and environmental commission shall act on the application. The commission may approve the application as submitted or may approve the application subject to such modifications or conditions as it deems necessary to accomplish the purposes of this title, or the commission may deny the application. A variance may be revocable, may be granted for a limited time period, or may be granted subject to such other conditions as the commission may prescribe. 12-17-6: CRITERIA AND FINDINGS: A. Factors Enumerated: Before acting on a variance application, the planning and environmental commission shall consider the following factors with respect to the requested variance: 1. The relationship of the requested variance to other existing or potential uses and structures in the vicinity. 2. The degree to which relief from the strict or literal interpretation and enforcement of a specified regulation is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity, or to attain the objectives of this title without grant of special privilege. Town of Vail Page 3 3. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety. 4. Such other factors and criteria as the commission deems applicable to the proposed variance. B. Necessary Findings: The planning and environmental commission shall make the following findings before granting a variance: 1. That the granting of the variance will not constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same zone district. 2. That the granting of the variance will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. 3. That the variance is warranted for one or more of the following M-MOTIM a. The strict or literal interpretation and enforcement of the specified regulation would result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of this title. b. There are exceptional or extraordinary circumstances or conditions applicable to the site of the variance that do not apply generally to other properties in the same zone district. c. The strict or literal interpretation and enforcement of the specified regulation would deprive the applicant of privileges enjoyed by the owners of other properties in the same zone district. Title 14 — Development Standards, Vail Town Code Chapter 10, Design Review Standards and Guidelines (in part) 14-10-4: ARCHITECTURAL PROJECTIONS, DECKS, BALCONIES, STEPS, BAY WINDOWS, ETC..- C. TC.: C. Balconies, decks, terraces, and other similar unroofed features projecting from a structure at a height of more than five feet (5) above ground level may project not more than five feet (5) nor more than one-half (1/2) the minimum required dimension into a required setback area, or may project not Town of Vail Page 4 more than five feet (5) nor more than one-fourth (1/4) the minimum required dimension into a required distance between buildings. A balcony or deck projecting from a higher elevation may extend over a lower balcony or deck but in such case shall not be deemed a roof for the lower balcony or deck. V. SURROUNDING LAND USES AND ZONING Existing Land Use Zoning District North: Medium Density Residential Two -Family Primary/Secondary East: Medium Density Residential Two -Family Primary/Secondary South: Medium Density Residential Residential Cluster West: Medium Density Residential Residential Cluster & Two -Family Pri. / Sec. VI. ZONING / SITE ANALYSIS Legal Description: Existing Zoning: Existing Land Use Designation Mapped Geological Hazards: 2475 Garmisch Drive, Sunlight North, Unit 1 Lot 5 & 6, Block H, Vail Das Schone Filing 2 Two -Family Primary/Secondary Medium Density Residential Steep Slope (Man -Made) Development Allowed / Existing Proposed Change Standard Required Site Area 15,000 sq. ft. 21,468.5 sq. ft. No Change Front (SE) — 20' Front (SE) — 42' Setbacks (Bldg) Rear (NVV) — 15' Rear (NVV) — 32' No Change Side (NE) — 15' Side (NE) — 12' Side (SVV) — 15' Side (SVV) — 9.6' Setback (West 10' 6.6' 4.6' - 2' Deck Site Coverage Max. 20% 15.8% No Change Landscaping Min. 60% 45% No Change VII. VARIANCE REVIEW CRITERIA The review criteria for a variance request are prescribed in Title 12, Chapter 17, Variances, Vail Town Code. 1. The relationship of the requested variance to other existing or potential uses and structures in the vicinity. The proposed deck expansion affords the applicant the same opportunities as other structures within the vicinity that were constructed a greater distance from Town of Vail Page 5 the property lines. Structures that comply with required setbacks are allowed decks more than five feet (5) above ground level to project up to five feet (5) into the required setback. The applicant is requesting a five foot (5) projection that would be allowed by right if not for the location of the existing structure. The proposed deck expansion will have no effect on other existing or potential uses and structures. Staff finds the proposed variance meets this criterion. 2. The degree to which relief from the strict and literal interpretation and enforcement of a specified regulations is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity or to attain the objectives of this title without a grant of special privilege. The structure was constructed under Eagle County jurisdiction in 1976. It is unknown what, if any, setback regulations were in effect at this time. Plans approved by Eagle County indicate that the structure was approved with twelve foot (12') side yard setbacks; however, the plans did not depict the staircase and the structure was built only nine and six -tenths feet (9.6') from the southwest side property line. Further restricting the applicants' ability to achieve compatibility and uniformity of treatment is that the only means of ingress and egress to the unit is via one door on the second level of the southwest facade, which is accessed from this deck. The applicant does not have the option to construct stairs and a deck / landing area on any of the other facades. In order not to request the granting of a special privilege, the applicant was mindful that other properties are limited to a five foot (5) projection into a side yard setback for such a deck and has requested only the five foot (5) projection that would be available by right if not for the location of the existing building. Staff finds that the proposed variance meets this criterion. 3. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety. The proposed variance will facilitate a deck expansion within the side setback that will not affect the distribution of population, transportation and traffic facilities, public facilities and utilities, or public safety. As the applicants mention in their application, the existing landing area configuration is a life safety concern as accommodating emergency medical personnel with a stretcher may not be possible due to the limited size of the existing deck. Staff finds the proposed variance meets this criterion. Town of Vail Page 6 4. Such other factors and criteria as the commission deems applicable to the proposed variance. VIII. STAFF RECOMMENDATION The Community Development Department recommends approval, with conditions, of the requested variance from Section 14-10-4-B, Architectural Projections, Decks, Balconies, Steps, Bay Windows, Etc., Vail Town Code, in accordance with the provisions of Section 12-17, Variances, Vail Town Code, to allow for a deck more than five feet (5') above ground level to have a four and six -tenths foot (4.6') setback where a ten foot (10') setback is required, located at 2475 Garmisch Drive, Unit 1 / Lot 5 & 6, Block H, Vail Das Schone Filing 2, and setting forth details in regard thereto. Should the Planning and Environmental Commission choose to approve this variance request, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission approves the applicant's request for a variance from Section 14-10-4-B, Architectural Projections, Decks, Balconies, Steps, Bay Windows, Etc., Vail Town Code, in accordance with the provisions of Section 12-17, Variances, Vail Town Code, to allow for a deck more than five feet (5) above ground level to have a four and six -tenths (4.6) setback where a ten foot (10) setback is required, located at 2475 Garmisch Drive, Unit 1 / Lot 5 & 6, Block H, Vail Das Schone Filing 2, and setting forth details in regards thereto." Should the Planning and Environmental Commission choose to approve this variance requests, the Community Development Department recommends the Commission applies the following conditions: 1. Approval of this variance is contingent upon the applicant obtaining Town of Vail design review approval for this proposal; and 2. The applicant shall clearly demonstrate to planning staff prior to requesting a final planning inspection that the improvement has been constructed per plan. Should the Planning and Environmental Commission choose to approve this variance request, the Community Development Department recommends the Commission make the following findings: Town of Vail Page 7 "The Planning and Environmental Commission finds.- The inds: The granting of this variance will not constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same zone district; 2. The granting of this variance will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity; and 3. The variance is warranted for the following reasons.- a. easons: a. The strict or literal interpretation and enforcement of the specified regulation would result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of Title 12, Zoning Regulations, Vail Town Code,- b. ode, b. There are exceptional or extraordinary circumstances or conditions applicable to the site of the variance that do not apply generally to other properties in the same zone district; and c. The strict or literal interpretation and enforcement of the specified regulations would deprive the applicant of privileges enjoyed by the owners of other properties in the Two -Family Primary / Secondary Zone District. IX. ATTACHMENTS A. Vicinity Map B. Project Narrative, with applicant's response to variance criteria, undated C. Photographs from the applicant D. Plan Set, undated E. Survey, including location and dimensions of proposed improvements, dated April 25, 2017 Town of Vail Page 8 In requesting a variance for expanding my current landing at 2475 Garmisch Drive #1 in Sunlight North, Vail I am answering a few questions. 1. The relationship of the requested variance to other existing structures or potential uses in the vicinity is minimal. The Proposed enlarged landing area is on the side of the building, above the roof line of the adjacent property at North Trail Town Homes, 2. Because Sunlight North Condominiums is currently in the setback, I am not able to build a 5' landing as permitted, if the building were in the correct location in relation to the setback requirements. 3. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety. I do not see any way that this requested variance could pose an impact to any environmental factors. 4. 1 do see it possibly aiding public safety concerns, since it is my only means of access to my unit. The existing deck causes concern for life safety issues, for example evacuation concerns. The current landing limits evacuation access because of its size, it would be extremely difficult to evacuate someone on a stretcher (heaven forbid). Sincerely, Dominique Jackson 970-376- 2329 X14 tin I j > '31 si , 4 A r GAnINIAOCINOD N1,lON 1N9I]NnS G59 19 03 `�Idn ]nl�a uDSIM?V5 SGt�z NOIlIaQd ND;IQ -ANO 11Nn w iw zR/ ' 0 � v^ aW 0z O Y O � z CL/ ��,� II o JF Q O �UOUo ~ _4 x L) O z Q _ cv _ n L z uj w X v O w O LU cn oV�,j xz N XQ m0 U U �� �W�� - O m o - C9 N U) -1N (n z O Z :. LnLn o cn mJ o�– m Q U Q z I— N LU Z x= eL i XU _X— = z —�_ x0 X U U_ OU �w pO \< O U _ �9 QJ C� — � - U X z x C) XL] �D0 NQ xQ z N xmlr 'I- N S z XL m N (Ji —IN (n O O z Z N � U zLU C) x n o L w Op = O x OO o _ nQ w p N Q (n LL LLJ QD � O LL _j � — QO �z N w �O — O _ x Lu N a7 N w iw zR/ a� ' 0 � o 0z U w 00 z CL/ ��,� II U Q O �UOUo ~ n� x L) O z Q _ cv m L z C) w X O O w o �o00 xz N XQ m0 a� U ^ 0 0 O O 0z — w z z �O CoQ n� �LU fL/ 0 L z C) X O w o �o00 xz N XQ m0 N U) -1N (n — Q ~ w N II = = o z a� 0 0 0 �LLi O i-- z — w z z �O CoQ a� 0 0 0 �LLi CoQ 0 u Iz O w w __ w \� \/ ,mm mo , / e� maw. s D o o// E Z Lu z = u _ % a/�; 2 2Ga LU E 2 LL g 2 .; § : m 2 0 g _ \{ , \ LU 0 Z / Z Z 0 0 `L2: -_ 2 0 U U � I ƒ >Lu \ \ \ \% } 0 ( Z F ` CL Z I 0 $© k ® D 2 � � » \ M / �� M �3{ , Ell- _ c';A � \\ ® \ E 5 _ tZ,\ ,j{ ' , +§ a, - - % e » TOWN OF VA110 VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: June 12, 2017 ITEM/TOPIC: A request for a final review of a variance from Sections14-6-7, Retaining Walls, Vail Town Code, pursuant to Title 12 Chapter 7, Variances, Vail Town Code, to allow for retaining walls with height in excess of three feet (3') within the twenty foot (20') front setback, located at 2794 Snowberry Drive/Lot 16, Block 9, Vail Intermountain Development Subdivision, and setting forth details in regard thereto. (PEC17-0020) ATTACHMENTS: File Name PEC 17-0020_Staff_Memo. pdf Attachment A_Vicinity_Map.pdf Attachment—13 Applicant_s_Narrative.pdf Attachment CPhotos.pdf Attachment DPlan_Set.pdf Description Staff Memorandum Attachment A, Vicinity Map Attachment B, Applicant's Narrative Attachment C, Photos Attachment D, Plan Set 0� TOWN OF VAIL Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: June 12, 2017 SUBJECT: A request for a final review of a variance from Sections14-6-7, Retaining Walls, Vail Town Code, pursuant to Title 12 Chapter 7, Variances, Vail Town Code, to allow for retaining walls with height in excess of three feet (3') within the twenty foot (20') front setback, located at 2794 Snowberry Drive/Lot 16, Block 9, Vail Intermountain Development Subdivision, and setting forth details in regard thereto. (PEC17-0020) Applicant: Gary & Jeane Manchester, represented by Intention Architecture Planner: Jonathan Spence I. SUMMARY The applicants, Gary & Jeane Manchester, represented by Intention Architecture, request a final review of a variance from Sections14-6-7, Retaining Walls, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for retaining walls with height in excess of three feet (3') within the twenty foot (20') front setback, located at 2794 Snowberry Drive/Lot 16, Block 9, Vail Intermountain Development Subdivision. Based upon Staff's review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends approval, with conditions, of this application, subject to the findings noted in Section VIII of this memorandum. A vicinity map (Attachment A), the applicants' narrative (Attachment B), property photos (Attachment C) and proposed plans (Attachment D) are attached for review. II. DESCRIPTION OF REQUEST The applicants, Gary & Jeane Manchester, represented by Intention Architecture, are requesting a variance from Sections14-6-7, Retaining Walls, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for retaining walls with height in excess of three feet (3') within the twenty foot (20') front setback, located at 2794 Snowberry Drive The subject property, located in the Two-family Primary Secondary Residential (P/S) Zone District, is a vacant parcel. III. BACKGROUND Lot 16, Block 9, Vail Intermountain Development Subdivision was originally platted in un- incorporated Eagle County in 1972. The property was annexed into the Town of Vail in 1980. Upon incorporation into the Town of Vail, the property was zoned Two -Family Primary / Secondary Residential (P/S) Zone District. The property is significantly impacted by slopes in excess of 40% as demonstrated in red below: No other geologic hazards affect the property. IV. APPLICABLE PLANNING DOCUMENTS Staff believes that following provisions of the Vail Land Use Plan and the Vail Town Code are relevant to the review of this proposal: Vail Land Use Plan (in part) CHAPTER ll: LAND USE PLAN GOALS /POLICIES (in part) The goals articulated here reflect the desires of the citizenry as expressed through the series of public meetings that were held throughout the project. A set of initial goals were developed which were then substantially revised after different types of opinions were brought out in the second meeting. The goal statements were developed to reflect a general consensus once the public had had the opportunity to reflect on the concepts and ideas initially presented. The goal statements were then revised through the review process with the Task Force, the Planning and Environmental Commission and Town Council and now represent policy guidelines in the review process for new development proposals. These goal statements should be used in conjunction with the adopted Land Use Plan map, in the evaluation of any development proposal. The goal statements which are reflected in the design of the proposed Plan are as follows: General Growth /Development 1.1. Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.3. The quality of development should be maintained and upgraded whenever possible. 1.12. Vail should accommodate most of the additional growth in existing developed areas (infill areas). 5. Residential 5.1. Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exist. 5.4. Residential growth should keep pace with the market place demands for a full range of housing types. 14-10-9: FENCES, HEDGES, WALLS, AND SCREENING: (in part) E. Height Limitations: Fences, hedges, walls and landscaping screens shall not exceed three feet (3) in height within any required front setback area, and shall not exceed six feet (6) in height in any other portion of the site, provided that higher fences, hedges, walls or landscaping screens may be authorized by the administrator when necessary to screen public utility equipment. No barbed wire or electrically charged fence shall be erected or maintained. 12-21-12: RESTRICTIONS IN SPECIFIC ZONES ON EXCESSIVE SLOPES.- "Slope" LOPES: "Slope" is the gradient or configuration of the undisturbed land surface prior to site improvement of a lot, site, or parcel which shall be established by measuring the maximum number of feet in elevation gained or lost over each ten feet (10) or fraction thereof measured horizontally in any direction between opposing lot lines, the relationship of elevation or vertical measure as divided by the horizontal measurement shall be expressed as a percentile as a means of quantifying the term "slope". In determination of "slope" as defined herein, for use in establishing buildable area requirements and maximum floor area ratio limitations on existing and proposed lots, a grid system based on ten foot (10) modules shall be superimposed on a topographic map of the subject property and the lot slope determination established by the defined method for each one hundred (100) square foot grid portion of the tract, lot or portion thereof. The following additional special restrictions or requirements shall apply to development on any lot in a hillside residential, single-family residential, two-family residential or two- family primary/secondary residential district where the average slope of the site beneath the existing or proposed structure and parking area is in excess of thirty percent (30%).- A. 30%): A. A soil and foundation investigation, prepared by and bearing the seal of a registered professional engineer shall be required. B. Foundations must be designated and bear the seal of a registered professional engineer. C. A topographic survey prepared by a registered surveyor, with contour intervals of not more than two feet (2), shall be required. D. Structures must be designed by a licensed architect. E. Site coverage as it pertains to this chapter, as permitted by sections 12-6A-9, 12-6B-9, 12-6C-9 and 12-6D-9 of this title, is amended as follows.- 1. ollows: 1. Not more than ten percent (10%) of the total site area may be covered by driveways and surface parking. 2. In order to protect the natural landform and vegetation on steep slopes, not more than sixty percent (60%) of the total site area may be disturbed from present conditions by construction activities. The design review board (DRB) may approve site disturbance in excess of the sixty percent (60%) maximum if specific design criteria warrant the extent of the requested deviation. F. A site grading and drainage plan shall be required. G. A detailed plan of retaining walls or cuts and fills in excess of five feet (5) shall be required. H. A detailed revegetation plan must be submitted. L The administrator may require an environmental impact report as provided in section 12- 12-2 of this title. J. A minimum of one covered parking space shall be provided for each dwelling unit. K. Setbacks, as they apply to this chapter, as required by sections 12-6A-6, 12-6B-6, 12-6C- 6 and 12-6D-6 of this title, are amended as follows: There shall be no required front setback for garages, except as may be required by the design review board. Garages located in the front setback, as provided for in this section, shall be limited to one story in height (not to exceed 10 feet) with the addition of a pitched or flat roof and subject to review and approval by the design review board. L. Retaining walls up to six feet (6) in height may be permitted in the setback by the design review board when associated with a permitted garage as referenced in subsection K of this section. V. SITE ANALYSIS Address: 2794 Snowberry Drive Legal Description: Block 9, Lot 16, Vail Intermountain Development Subdivision Zoning: Two-family Primary Secondary Residential (P/S) Zone District Land Use Plan Designation: Low Density Residential Current Land Use: Vacant Geological Hazards: Steep Slopes in excess of 40% Standard Allowed / Required P/S Existing Proposed Site Area Min. 15,000 sq. ft. 31,015 sq. ft. No Change (.712 acres) Front — 20' N/A No Change Setbacks Side — 15' Rear — 15' Flat or Mansard Roof — N/A No Change Height 30' Sloping Roof — 33' Density 2 Dus N/A No change GRFA 9,059 sq. ft. N/A No change Site Coverage Max. 20% of site area or N/A No change 6,103 sq. ft. Parking/Loading Per Section 12-10-10 N/A No change Landscaping Min. 60% of site area or N/A No change 18,609 sq. ft. Retaining Walls Maximum Height of 3' in None 4' in height in front setback front setback VI. SURROUNDING LAND USES AND ZONING Existing Use Zoning District North: Duplex Residential Two-family Primary Secondary Residential South: US Forest Service None (County) East: Duplex Residential Two-family Primary Secondary Residential West: Duplex Residential Two-family Primary Secondary Residential VII. REVIEW CRITERIA The review criteria for a variance request are prescribed in Chapter 12-17, Variances, Vail Town Code. 1. The relationship of the requested variance to other existing or potential uses and structures in the vicinity. The subject property is significantly affected by slopes in excess of 40%. The applicant has proposed a system of retaining walls that will allow a conforming driveway to be constructed, accessing the future home site. The proposed walls located both in the Snowberry Drive right-of-way (ROW) and within the front setback, exceed the allowable height of three feet (3') by one foot (1'). The proposed retaining wall height will have no affect on existing or potential uses or structures in the vicinity. Therefore, Staff finds this proposal will not negatively affect the other existing or potential uses and structures in the vicinity in comparison to existing conditions. 2. The degree to which relief from the strict and literal interpretation and enforcement of a specified regulation is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity or to attain the objectives of this title without a grant of special privilege. The subject parcel was platted under Eagle County jurisdiction in 1972. It is unknown what, if any, regulations were in effect at that time concerning steep slopes. The property was subsequently zoned Two -Family Primary Secondary Residential (P/S) Zone District upon annexation into the Town of Vail in 1980. The property is significantly impacted by slopes in excess of 40%, resulting in difficulties in constructing a conforming driveway. The applicant has proposed a system of retaining walls that exceed the allowable height of three feet (3') within the front setback (20') by one foot (1'). The Vail Town Code permits retaining walls in excess of three feet (3') in the front setback when associated with access to a garage utilizing the allowable exception to the required building setback. This provision of the code has been used for properties in the vicinity where the site slopes steeply but uniformly away from the street. The topography of the subject parcel is more knoll shaped with the developable portion of the site located at the highest portion of the lot. As a result, the placement of the garage within the front setback would not reduce site disturbance or increase accessibility, as the provision intends. The proposed retaining walls will facilitate access for the future construction of a residential duplex. The proposed variance is consistent with the goals of the Town of Vail Land Use Plan and purpose of the Two-family Primary Secondary Residential (P/S) Zone District as identified in Section IV of this memorandum. Therefore, Staff finds the proposed relief from the maximum retaining wall height in the front setback is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity and to attain the objectives of this title without a grant of special privilege. 3. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety. The proposed variances will facilitate access to the property for future development of a residential duplex. The requested variance will not alter population; will not affect any existing transportation or traffic facilities, public facilities, or utilities; and will not affect public safety in comparison to existing conditions. Therefore, Staff finds the proposed variance conforms to this criterion. 4. Such other factors and criteria as the commission deems applicable to the proposed variance. VIII. STAFF RECOMMENDATION The Community Development Department recommends approval, with conditions, for a variance from Sections14-6-7, Retaining Walls, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for retaining walls with height in excess of three feet (3') within the twenty foot (20') front setback, located at 2794 Snowberry Drive/Lot 16, Block 9, Vail Intermountain Development Subdivision, and setting forth details in regard thereto. This recommendation is based upon the review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to approve these variance requests, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission approves the applicants' request for a variance from Sections14-6-7, Retaining Walls, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for retaining walls with height in excess of three feet (3) within the twenty foot (20) front setback, located at 2794 Snowberry Drive/Lot 16, Block 9, Vail Intermountain Development Subdivision, and setting forth details in regard thereto. (PEC 17-0020). " Should the Planning and Environmental Commission choose to approve this variance requests, the Community Development Department recommends the Commission applies the following conditions: 1. No proposed retaining wall shall exceed a height of six feet (6). 2. The applicant shall obtain a right-of-way (ROW) permit prior to commencing work and a Revocable ROW permit for all private improvements located on public property. 3. Approval of this variance is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. Should the Planning and Environmental Commission choose to approve this variance request, the Community Development Department recommends the Commission makes the following findings: "Based upon a review of Section VII of the June 12, 2017 staff memorandum to the Planning and Environmental Commission, and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. The granting of this variance will not constitute a granting of special privilege inconsistent with the limitations on other properties classified in the Two-family Primary Secondary Residential (PIS) Zone District. 2. The granting of this variance will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. 3. This variance is warranted for the following reasons: a. The strict literal interpretation or enforcement of the specified regulation will result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of Title 12, Zoning Regulations, Vail Town Code. b. There are exceptions or extraordinary circumstances or conditions applicable to the same site of the variance that do not apply generally to other properties in the Two-family Primary Secondary Residential (PIS) Zone District. c. The strict or literal interpretation and enforcement of the specified regulation would deprive the applicant of privileges enjoyed by the owners of other properties in the Two-family Primary Secondary Residential (PIS) Zone District. IX. ATTACHMENTS A. Vicinity Map B. Applicant's Narrative C. Photos D. Architectural Plans IN idw for IF i i1v I VA a C' ba A n May 13, 2017 Planning and Environmental Commission Vail, CO INTENTION ARCHITECTURE RE: 2794 Snowberry Drive Duplex Variance Request - Project Narrative 53 red barn edwards, CO 81632 (970) 306-6612 Seth@intentionarchitecture.com intentionarchitecture.com Thank you for considering this variance request. We feel that the net effect of granting this variance will be a benefit to the Town of Vail, the adjacent neighbors, as well as the future residents of this project. Describe the precise nature of this proposed use and measures proposed to make the use compatible with other properties in the vicinity. The intent of this project is to construct a residential duplex on the vacant lot located at 2794 Snowberry drive. The existing lot is zoned PS - Two family primary/secondary residential, and this project is consistent with permit- ted uses outlined for this Zone District. Due to the slope of the site, a shared driveway was designed to minimize disturbance to the surrounding landscape and to provide the safest possible pathway to the proposed residence. The proposed driveway has the following traits: • 6% Maximum slope, with 3% max for the first 20'; • 12' wide; Driveway assumes an "S" curve shape and shall be constructed using engineered natural boulder retaining walls; • Driveway and parking areas have been designed to disturb no more than 9.7% of lot size, within the 10% max- imum (12-21-12); • A large hammerhead sits at the top of the driveway to prevent the necessity of backing down the driveway in inclement weather; • The hammerhead will provide two extra parking spaces;11 total off-street parking spaces are proposed; The space between the proposed driveway and Snowberry drive shall be carefully landscaped, to provide pry vacy to the future residents as well as to minimize the visual impact of the home and the retaining walls from the street below; 1,577 SF (50% of the total driveway area) of on-site snow storage is proposed. There are two reasons for this variance request: 1. To obtain permission to construct retaining walls, located below the hammerhead, on the Town's property adjacent to Snowberry Drive; 2. To obtain permission to increase the maximum permissible wall height for retaining walls located in front setbacks (14-6-7) from 3' to 4' . This would only occur in a few places, and would permit there to be fewer walls and therefore less disturbance to the land located between this property and Snowberry drive than if the 3' maximum height were adhered to. Adherence to the aforementioned height restriction would addition- ally necessitate an additional retaining wall located in the drainage ditch adjacent to Snowberry drive, possi- bly impeding the flow of spring runoff. The relationship and impact of the use on development objectives of the town. This proposed use of this project is inherently consistent with existing zoning regulations, and no variance from permitted use -by -right is requested. The effect of use on light and air, distribution of population transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities an public facilities needs. This project is designed to be consistent with the neighborhood, existing zoning, and the growth plan of the Town of Vail, The granting of this variance request would not affect these issues. The effect upon traffic, with particular reference to congestion automotive and pedestrian safety and conve- nience, traffic flow and control, access, maneuverability and removal of snow from the streets and parking area. Many of the adjacent properties have driveways that necessitate backing out onto Snowberry drive, as well as appear to require creative snowplowing strategies. This proposed driveway, with its generous hammerhead, allows for vehicles to turn around on site, and therefore enter Snowberry Drive facing the street. Several on -sites now storage locations are proposed (1,577 sf total), as well as space for a plow truck to maneuver. Since there are 11 total off-street parking spaces provided (7 in garages, 5 in the driveway and hammerhead areas), the ne- cessity of parking (for visitors, or a party, say) on Snowberry Drive is diminished, which we feel is a benefit to the neighbors. the effect upon the character of the area in which the proposed use is to be located, including the scale, and bulk of the proposed use in relation to surrounding uses. Again, this use, and the design of the project as a whole, is perfectly consistent with the existing use and charac- ter of the neighborhood. The proposed design places the building much farther away from Snowberry Drive than the buildings located on the adjacent properties. With regards to the retaining walls and this variance request: Construction of boulder retaining walls on Town Property- the location of the retaining wall in question is 18' from Snowberry Drive at its closest. Due to the odd shape of this lot, other (conforming) walls located on the lot are as close to 12' from the edge of Snowberry Drive. Granting this variance would not affect the location of the other walls, nor would it create the effect of unusually close encroachment or special treatment. Height of walls - With proper execution of the design and landscape plan (undulating stone walls utilizing varied stone sizes, irregular landscaping height and species, etc), the visual presence of slightly taller walls can be minimized. The design team believes this solution is preferable, from an aesthetic and environmen- tal impact standpoint, to constructing more, shorter walls. In conclusion, we feel the the net effect of granting this variance will have, if anything, a positive influence on the Town of Vail, and that the proposed design provides numerous benefits to the future inhabitants, while minimizing visual and environmental impact to the neighborhood. Sincerely yours, Seth Bos sun g, Principal Page 2 t. s 321n17311HDSV N O I 1 N 31 N I z "g le m 1!.A P61ZII NOI5lnldans NlviNncnniNrlvA'6�'DDIA'9[ 101 6 x3idnci ANgMONS 3OCIN iSVI LU u N LU 0 Lu De La LU 0 0 0 'K �2 2E % 00 %% C� ID T2� L iL 71' cs, 0 � / / / ' \ / 1 / \ ~ � \ \ \` \ t/, 10 321n17311HDSV LLN N QOu ,,9 " " 1!.A 'A!" P61ZII NOISIAIdans Niv1NnonnIN11 IVA '6�DDI A '9[ 101 x3idnci 1. N1 3OCM iSVI El —-01, - I - r �—1 --] mmommomm".11 A El —-01, - I - r �—1 --] mmommomm".11 -4 - J. 4 4 --Tl �u sx2 01 321n17311HDSV N O I 1 N 31 N I z [ss ie m II°n --I P61Zoo — r NOISIAIdans NiviNnoWnim INA '6) D DIa'9 l 101 - a QOu 'o � Z x3idnci ANgMONS 3OCIN 1SVI \ a a a dog 0 s s Z gNniD311HDSV LL _ NOI1N31N1 z� QOu zu� "g" " 1!.A 'A!" P61Zoo NOISIAIdans NIV1Nno NmNI IIVn'6 )DDIA'9l 101 x3idnci 1. N1 gMONS 3OCM 1SVI ......................... ----------- - s s Z 321n17311HDSV LLN N OI1N31N1 z� QOu zu� "g" " I!dn'a^!".(„aq mous P61Zoo NOISIAIdans NIV1NnoNmNI IIVn'6 )DDI A'9l 101 x3idnci 1. N1 gMONS 3OCM 1SVI CN _ z 0g Q QO s s Z 321n17311HDSV LLN N OI1N31N1 z� QOu zu� "g" " 1!.A 'A!" P61Zoo NOISIAIdans NIV1Nno NmNI IIVn'6 )DDIA'9l 101 x3idnci 1. N1 gMONS 3OCM 1SVI M g z N o 0 s s Z gNniD311HDSV LL _ NOI1N31N1 z� QOu zu� "g" " I!dn'a^!".(„aq mous P61Zoo NOISIAIdans NIV1NnoNmNI IIVn'6 )DDI A'9l 101 x3idnci 1. N1 gMONS 3OCM 1SVI s s Z 321n17311HDSV LLN NOI1N31N1 z� QOu zu� Ls9" " 1!.A 'A!" P61Zoo NOISIAIdans NIV1Nno NmNI IIVn'6 )—1 A'9l lol x3idnci 1. N1 gMONS 3OCM 1SVI u U ❑ ❑°° ° ❑ ° o ❑ °0 0 8° 0 ° ❑ ° ❑ °0 ❑❑ 0 El 0 0 °000 0❑ 10 ❑ 0 ❑ ___ _________ Ld o-� -oaPiP cl o-G-O�- i °❑�oEJ 0° E 0 ❑°0 0 °0 0, ❑ ❑ 00 ❑ 0 ❑ 0 0 °❑IP °0 ° ❑ n a °0 0 ❑ � �IIIII�,o o .f z 0 w s s Z 321n17311HDSV LLN NOI1N31N1 z� QOu zu� "g" " 1!.A 'A!" P61Zoo NOISIAIdans NIV1Nno NmNI IIVn'6 )DDIA'9l lol x3idnci 1. N1 gMONS 3OCM 1SVI M o .f z O a w a Cl 0 E ° o w s 0 0 ° 0 00� ����00 ro ^ Q .0 TMT 1❑ o° ° a 0 El 0 °�00❑° °O 0� ,I I I 'Trrn-F, - -- ----- ------ L ----- -- ------ --- -- ------ --- - PEI ------------- ------------- ❑❑ s s Z 321n17311HDSV LLN NOI1N31N1 z� QOu zu� "g" " I!dn'a^!".(„aq mous P61Zoo NOISIAIdans NIV1NnoNmNI IIVn'6 )DDI A'9l 101 x3idnci 1. N1 gMONS 3OCM 1SVI I, G— _ _______ ___________________— z ' a w� wQ � � w i V Il � o°I Il °q - -------- -- - --------------- - ------------------------ Jl I Ell 1 1' ti ti °I° ti ti ti ti ❑ ti ti ~41rn i1 ~41 m ISI (D— - ; �11---------- O° Il tp Il oa l o as ______________________________� / I v / I / I s s Z 321n17311HDSV _ N OI1N31N1 z� QOu zu� "g" " I!dn'a^!".(„aq mous P61Zoo NOISIAIdans NId1NnoWd'31NI lldn'6 �DDIA'9l 101 x3idnci 1. N1 gMONS 3OCM 1SVI O R w ,I I� V) 3 I � I � w a a Q � � I 0 °� 00 ❑ 0 cc 0❑i°�❑ o ❑ 00 i ----------------------------- o❑ 91 I� 00 Ll ° o° o � --— — — o "io ❑ — — ------------ F-1 4 � / IIIIII� Ilp I _-- (D _ _ i ------- C, oo ❑❑ ❑% 0 ❑°❑ ❑ ❑ °E ❑ I, ❑ 0 o® 0❑ 01 00 ❑ ❑ I� I ❑°o �I a °10❑ ❑❑ ° ❑0 0 ° °❑�° ❑o❑ —------- - ------------- - — -- El�I s s Z 321n17311HDSV _ N OI1N31N1 z� QOu zu� "g" " 1!.A 'A!" P61Zoo NOISIAIdans NIV1Nno NmNI IIVn'6 )vola '91. 101 x3idnci 1. N1 gMONS 3OCM 1SVI g M M z O I Q W J I I I W r I1 -� p z Q w a � ❑ °0❑El 0 D oa T❑�❑❑ Q a 00 00 1 1 �� 11 1 ❑ 0 o `l1 I `11 111 Ill 0 ❑ I0 11 0 OEI 0 0 OU a ❑ a❑ ❑ ❑ I r OEOI El 0 ❑ 0 0 0--------------- r l ti F / 1 \ 11 , I I \ ,\ 1 'T 17rl1IF17` �Trl1� I 111 111111 I 111111 I 111111 I \ 1 1 \ 1 \ \ 1 ' ' I \ 1 I l \ 1 \ 1 V I I I TOWN OF VA10 VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: May22, 2017 ITEM/TOPIC: A request fora recommendation to the Vail Town Council of an application to establish Special Development District No. 42 (Vail Mountain View Residences), pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a mixed use building consisting of 12 dwelling units with 15 attached accommodation units (lock - offs), 19 accommodation units and 10 employee housing units, located at 430 and 434 South Frontage Road/Lot 1, Vail Village Filing 5 and setting forth details in regard thereto. (PEC17- 0006) ATTACHMENTS: File Name Description PEC17- 0006 SDD No. 42 Mountain View Residences—Staff—Memo-6- Staff Memorandum 12-2017. pdf Attachment A_(Vicinity_Map).pdf Attachment Vicinity Map Attachment B_Revised_Project_Narrative May_312017.pdf Attachment C._Revised_Plan_Set May_312017 Part 1.pdf Attachment C._Revised_Plan_Set May_312017 Part 2.pdf Attachment C._Revised_Plan_Set May_312017 Part 3.pdf Attachment C._Revised_Plan_Set May_312017 Part 4.pdf Attachment D._Revised_North_Elevations 6-5-17.pdf Attachment E_(Vail_Village_Master Planin_part).pdf Attachment F._Correspondence_received_to date.pdf Attachment B Revised Project Narrative, May 31, 2017 Attachment C. Revised Plan Set, May 31, 2017, Part 1 Attachment C. Revised Plan Set, May 31, 2017, Part 2 Attachment C. Revised Plan Set, May 31, 2017, Part 3 Attachment C. Revised Plan Set, May 31, 2017, Part 4 Attachment D. Revised North Elevations, 6- 5-17 Attachment E. Vail Village Master Plan (in part) Attachment F. Correspondence received to date Mountain_View Present 6-12-17-3.pdf Applicants Presentation 0 rowN of vAiL Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: June 12, 2017 SUBJECT: A request for a recommendation to the Vail Town Council on an application to establish Special Development District No. 42 (Vail Mountain View Residences), pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a mixed use building consisting of 12 dwelling units with 15 attached accommodation units (lock -offs), 19 accommodation units and 10 employee housing units, located at 430 and 434 South Frontage Road/Lot 1, Vail Village Filing 5 and setting forth details in regard thereto. (PEC17-0006) Applicant: Lunar Vail LLC, represented by Mauriello Planning Group Planner: Jonathan Spence SUMMARY The applicant, Lunar Vail LLC, represented by Mauriello Planning Group, is requesting a recommendation to the Vail Town Council to establish Special Development District No. 42, pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a mixed use building consisting of 12 dwelling units with 7 attached accommodation units (lock -offs), 19 accommodation units and 10 employee housing units (EHUs), located at 430 and 434 South Frontage Road/Lot 1, Vail Village Filing 5. This item was first heard by the Planning and Environmental Commission (PEC) on April 24, 2017. In order to allow the applicant time to respond to questions and comments from the Commissioners and public the item was continued to the May 22, 2017 meeting. At the May 22, 2017 meeting, the PEC and members of the public provided additional comments on the proposal. The comments were generally related to the following topics: • Neighborhood Compatibility in regards to Building Height, Bulk, and Mass • Building Articulation • Proposed Public Benefit • Relationship with existing Phase 1 • Landscaping • Location of Loading Space The applicant is requesting a final recommendation from the PEC to the Town Council at this meeting. The PEC may recommend the Town Council approve, approve with modifications, or deny the applicant's request. The PEC may also table the item to a future meetina to reauest additional information or resolution of an identified concern. Per Section 12-9A-1, Vail Town Code, the purpose of a Special Development District (SDD) is: To encourage flexibility and creativity in the development of land in order to promote its most appropriate use, to facilitate the adequate and economical provision of streets and utilities, to preserve the natural and scenic features of open space areas,- and reas,and to further the overall goals of the community as stated in the Vail comprehensive plan. The PEC shall review the proposed application and plans, and evaluate the merits of the proposed SDD based on the criteria in Section VIII of this memo, the impact of the proposal, and the public benefits in regards to furthering overall goals of the community. Based upon staff's review of the revised plans and the criteria outlined in Section VIII and Section IX of this memorandum and the evidence and testimony presented, the Community Development Department recommends the PEC forward a recommendation of approval, with conditions, of this application subject to the findings in Section X of this memorandum. However, it should be noted that staff has made findings on many of the criteria based on the recommended conditions. Please refer to the introductory paragraph in Section VIII, Special Development District Design Criteria, for an additional discussion on this approach. II. DESCRIPTION OF REQUEST The applicant, Lunar Vail, represented by Mauriello Planning Group, is requesting a recommendation to the Vail Town Council to establish Special Development District No. 42, pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a mixed use building consisting of 12 dwelling units with 15 attached accommodation units (lock -offs), 19 accommodation units and 10 employee housing units, located at 430 and 434 South Frontage Road/Lot 1, Vail Village Filing 5. A vicinity map (Attachment A), the revised project narrative (Attachment B), plan set (Attachment C), alternative elevations (Attachment D) relevant selections from the Vail Village Master Plan (Attachment E), and public comments (Attachment F) are attached for review.. The project is composed of the following components: Town of Vail Page 2 Employee Housing Units (EHUs) The proposed ten (10) EHUs will be deed -restricted rental units, limited to residents working at least thirty (30) hours per week in Eagle County. The proposed EHUs range in size from approximately 384 square feet to 1,199 square feet and include eight (8) two-bedroom units, one (1) one -bedroom unit and one (1) studio. The EHUs are located on the first and second floors above the parking garage in the proposed structure. The total floor area of the ten (10) units totals 10,574 square feet. EHUs, per the Vail Town Code, are not considered Gross Residential Floor Area (GRFA) and are thus not deducted from a development's available GRFA. In addition, EHUs do not contribute to the calculation of dwelling units for purposes of calculating allowable units per acre. Accommodation Units The applicant is proposing nineteen (19) accommodation units also located on the first and second floor of the proposed structure. The units range in size from 363 square feet to 431 square feet. The total GRFA for the nineteen (19) accommodation units is 7,263 square feet. The accommodation units, in the HDMF district, are counted as one-half (1/2) of a dwelling unit for purposes of calculating allowable units per acre. Dwelling Units The applicant is proposing twelve (12) for sale dwelling units to be located on the third, fourth and fifth (dormer) floors of the structure. These units range in size from 1,197 square feet to 2,827 square feet, exclusive of the Attached Accommodation Units. The units proposed are a mixture of 2, 3 and 4 bedroom layouts. The total proposed GRFA of the dwelling units is 21,982 square feet. Attached Accommodation Units (Lock Offs) The applicant is proposing fifteen (15) Attached Accommodation Units or lock -offs attached to eleven (11) of the dwelling units. These units may be rented separately and have direct access from common areas without necessitating passing through a dwelling unit. These units range in size from 238 square feet to 512 square feet and are located on the third and fourth levels of the proposed structure. The total proposed GRFA for the Attached Accommodation Units is 5,139 square feet. Attached accommodation units do not contribute to the calculation of dwelling units for purposes of calculating allowable units per acre. Existing Parking As part of Phase 1 of the Mountain View Residences, discussed in greater detail in the background section below, a 112 space parking structure was built in 2006 along the northern portion of the property. This three level structure, located predominately below grade, provides required parking for the 23 dwelling units located in the Mountain View Residences Phase 1 building and the required parking for the proposed Phase 2 building. No additional parking is proposed. Town of Vail Page 3 Proposed Deviations Through the Special Development District process, the applicant is requesting deviations from the following required dimensional standards of the underlying High Density Multiple -Family (HDMF) District: • Setbacks: The applicant proposes a fifteen foot (15') side setback on the east side where twenty feet (20') is required. • Building Height: The applicant is proposing an overall maximum height of 70' where the maximum for a structure with a sloped roof in the HDMF district is 48'. • Density: The maximum density in DUs/Acre in the HDMF district is 25 units which equates to an allowable density of 32 units on the subject parcel. The applicant is proposing 44.5 units or 34.75 DU/acre, 138% of the allowable. • GRFA: The allowable GRFA in the HDMF district is 76/100 square feet of buildable site area or 42,871 square feet of GRFA for the 56,410 square foot parcel. Phase 1 of the development utilized 42,593 square feet of GRFA, leaving only 278 square feet remaining. The proposed Phase 2 includes an additional 34,384 square feet of GRFA for a total of 76,977 square feet of GRFA for the parcel or 180% of the allowable. • Site Coverage: The applicant is proposing site coverage of 70.07% where the maximum allowable is 55%. Although the application makes a distinction between above and below grade site coverage, Ordinance No. 14, Series of 2004 amended the Vail Town Code's definition of site coverage to include both above and below ground improvements. • Loading Berth Location: The required loading berth has now been relocated to near the entrance to the underground garage. The space, while meeting dimensional requirements, encroaches slightly onto the adjacent pedestrian path. III. BACKGROUND The subject parcel, together with the adjacent Apollo Park parcel to the east, comprised Tract D of Vail Village Fifth Filing, approved by the Eagle County Planning Commission in November of 1965, prior to the incorporation of the Town of Vail in 1966. In the mid 1970s the Apollo Park development was constructed with 89 dwelling units in four buildings. An aerial view of this development can be found on page 5 of the applicant's narrative, included as Attachment B. In 2006 the Town of Vail Design Review Board (DRB) approved the replacement of buildings C and D of the Apollo Park development with a new structure, Mountain View Residences Phase 1, and the associated parking structure. Subsequent to this approval, Tract D was split through the Minor Subdivision process into two parcels. This subdivision was recorded in 2008 with the Eagle County Clerk and Recorder. The eastern parcel contains the remaining Buildings A and B of the Town of Vail Page 4 original Apollo Park Development, containing 40 dwelling units functioning predominately as a timeshare development, while the western parcel contains the Mountain View Residences Phase 1 structure, and the associated parking structure. IV. APPLICABLE PLANNING DOCUMENTS Staff finds that the following provisions of the Vail Town Code are relevant to the review of this proposal. Please see Attachment E for relevant excerpts from the Vail Village Master Plan. Title 12 — Zoning Regulations, Vail Town Code Chapter 1— Title, Purpose, and Applicability (in part) 12-1-2: PURPOSE.- A. URPOSE: A. General: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the town, and to promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. B. Specific: These regulations are intended to achieve the following more specific purposes.- 1. urposes: 1. To provide for adequate light, air, sanitation, drainage, and public facilities. 2. To secure safety from fire, panic, flood, avalanche, accumulation of snow, and other dangerous conditions. 3. To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen congestion in the streets. 4. To promote adequate and appropriately located off street parking and loading facilities. 5. To conserve and maintain established community qualities and economic values. 6. To encourage a harmonious, convenient, workable relationship among land uses, consistent with municipal development objectives. 7. To prevent excessive population densities and overcrowding of the land with structures. 8. To safeguard and enhance the appearance of the town. Town of Vail Page 5 9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. 10. To assure adequate open space, recreation opportunities, and other amenities and facilities conducive to desired living quarters. 11. To otherwise provide for the growth of an orderly and viable community. Chapter 6, Article H, High Density Multiple -Family (HDMF) District 12-6H-1: PURPOSE: The high density multiple -family district is intended to provide sites for multiple -family dwellings at densities to a maximum of twenty five (25) dwelling units per acre, together with such public and semipublic facilities and lodges, private recreation facilities and related visitor oriented uses as may appropriately be located in the same zone district. The high density multiple -family district is intended to ensure adequate light, air, open space, and other amenities commensurate with high density apartment, condominium and lodge uses, and to maintain the desirable residential and resort qualities of the zone district by establishing appropriate site development standards. Certain nonresidential uses are permitted as conditional uses, which relate to the nature of Vail as a winter and summer recreation and vacation community and, where permitted, are intended to blend harmoniously with the residential character of the zone district. (Ord. 29(2005) § 23: Ord. 37(1980) § 6: Ord. 30(1977) § 6: Ord. 8(1973) § 6.100) 12-6H-2: PERMITTED USES: The following uses shall be permitted in the HDMF district: Employee housing units, as further regulated by chapter 13 of this title. Lodges, including accessory eating, drinking, recreational or retail establishments, located within the principal use and not occupying more than ten percent (10%) of the total gross residential floor area (GRFA) of the main structure or structures on the site,- additional ite,additional accessory dining areas may be located on an outdoor deck, porch, or terrace. Multiple -family residential dwellings, including attached or row dwellings and condominium dwellings. (Ord. 1(2008) § 9) 12-6H-3: CONDITIONAL USES: The following conditional uses shall be permitted in the HDMF district, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title: Town of Vail Page 6 Bed and breakfasts, as further regulated by section 12-14-18 of this title. Communications antennas and appurtenant equipment. Dog kennels. Funiculars and other similar conveyances. Home child daycare facilities, as further regulated by section 12-14-12 of this title. Private clubs and civic, cultural and fraternal organizations. Private parking structures. Private unstructured parking. Public and private schools. Public buildings, grounds and facilities. Public park and recreation facilities. Public parking structures. Public transportation terminals. Public unstructured parking. Public utility and public service uses. Religious institutions. Ski lifts and tows. Timeshare units. (Ord. 2(2016) § 6: Ord. 12(2008) § 9) 12-6H-4: ACCESSORY USES.- The SES: The following accessory uses shall be permitted in the HDMF district.- Home istrict: Home occupations, subject to issuance of a home occupation permit in accordance with the provisions of section 12-14-12 of this title. Private greenhouses, toolsheds, playhouses, attached garages or carports, swimming pools, or recreation facilities customarily incidental to permitted residential and lodge uses. Town of Vail Page 7 Other uses customarily incidental and accessory to permitted or conditional uses, and necessary for the operation thereof. (Ord. 29(2005) § 23: Ord. 8(19 73) § 6.400) 12-6H-5: LOT AREA AND SITE DIMENSIONS.- The IMENSIONS: The minimum lot or site area shall be ten thousand (10, 000) square feet of buildable area, and each site shall have a minimum frontage of thirty feet (30). Each site shall be of a size and shape capable of enclosing a square area eighty feet (80) on each side within its boundaries. (Ord. 12(1978) § 3) 12-6H-6: SETBACKS.- The ETBACKS: The minimum front setback shall be twenty feet (20), the minimum side setback shall be twenty feet (20), and the minimum rear setback shall be twenty feet (20). (Ord. 50(1978) § 2) 12-6H-7: HEIGHT. For a flat roof or mansard roof, the height of buildings shall not exceed forty five feet (45). For a sloping roof, the height of buildings shall not exceed forty eight feet (48). (Ord. 37(1980) § 2) 12-6H-8: DENSITY CONTROL.- Not ONTROL: Not more than seventy six (76) square feet of gross residential floor area (GRFA) shall be permitted for each one hundred (100) square feet of buildable site area. Total density shall not exceed twenty five (25) dwelling units per acre of buildable site area. Each accommodation unit shall be counted as one-half (1/2) of a dwelling unit for purposes of calculating allowable units per acre. A dwelling unit in a multiple -family building may include one attached accommodation unit no larger than one-third (1/3) of the total floor area of the dwelling. (Ord. 14(2004) § 9: Ord. 31(2001) §§ 3, 5: Ord. 50(1978) § 19: Ord. 12(1977) § 2) 12-6H-9: SITE COVERAGE.- Site OVERAGE: Site coverage shall not exceed fifty five percent (55%) of the total site area. (Ord. 17(1991) § 6: Ord. 8(1973) § 6.507) 12-6H-10: LANDSCAPING AND SITE DEVELOPMENT: At least thirty percent (30%) of the total site area shall be landscaped. The minimum width and length of any area qualifying as landscaping shall be fifteen feet (15) with a minimum area not less than three hundred (300) square feet. (Ord. 19(1976) § 7: Ord. 8(1973) § 6.509) Town of Vail Page 8 12-6H-11: PARKING AND LOADING.- Off OADING: Off street parking and loading shall be provided in accordance with chapter 10 of this title. At least seventy five percent (75%) of the required parking shall be located within the main building or buildings and hidden from public view or shall be completely hidden from public view from adjoining properties within a landscaped berm. No parking shall be located in any required front setback area. (Ord. 19(1976) § 7: Ord. 8(1973) § 6.510) Chapter 9 — Special and Miscellaneous Districts (in part) 12-9A-1: PURPOSE AND APPLICABILITY: A. Purpose: The purpose of the special development district is to encourage flexibility and creativity in the development of land in order to promote its most appropriate use; to improve the design character and quality of the new development with the town; to facilitate the adequate and economical provision of streets and utilities, to preserve the natural and scenic features of open space areas, and to further the overall goals of the community as stated in the Vail comprehensive plan. An approved development plan for a special development district, in conjunction with the property's underlying zone district, shall establish the requirements for guiding development and uses of property included in the special development district. 12-9A-4: DEVELOPMENT REVIEW PROCEDURES.- A. ROCEDURES: A. Approval of Plan Required: Prior to site preparation, building construction, or other improvements to land within a special development district, there shall be an approved development plan for said district. The approved development plan shall establish requirements regulating development, uses and activity within a special development district. B. Preapplication Conference: Prior to submittal of a formal application for a special development district, the applicant shall hold a preapplication conference with the department of community development. The purpose of this meeting shall be to discuss the goals of the proposed special development district, the relationship of the proposal to applicable elements of the town's comprehensive plan, and the review procedure that will be followed for the application. C. PEC Conducts Initial Review: The initial review of a proposed special development district shall be held by the planning and environmental commission at a regularly scheduled meeting. Prior to this meeting, and at the discretion of the administrator, a work session may be held with the applicant, staff and the planning and environmental commission to discuss special development district. A report of the department of community development staff's findings and recommendations shall be made at the initial formal hearing before the planning and environmental commission. Within twenty (20) days of the closing of a public hearing on a Town of Vail Page 9 proposed amendment, the planning and environmental commission shall act on the petition or proposal. The commission may recommend approval of the petition or proposal as initiated, may recommend approval with such modifications as it deems necessary to accomplish the purposes of this title, or may recommend denial of the petition or rejection of the proposal. The commission shall transmit its recommendation, together with a report on the public hearing and its deliberations and findings, to the town council. D. Town Council Review: A report of the planning and environmental commission stating its findings and recommendations, and the staff report shall then be transmitted to the town council. Upon receipt of the report and recommendation of the planning and environmental commission, the town council shall set a date for hearing within the following thirty (30) days. Within twenty (20) days of the closing of a public hearing on a proposed SDD, the town council shall act on the petition or proposal. The town council shall consider but shall not be bound by the recommendation of the planning and environmental commission. The town council may cause an ordinance to be introduced to create or amend a special development district, either in accordance with the recommendation of the planning and environmental commission or in modified form, or the council may deny the petition. If the council elects to proceed with an ordinance adopting an SDD, the ordinance shall be considered as prescribed by the Vail town charter. 12-9A-6: DEVELOPMENT PLAN: An approved development plan is the principal document in guiding the development, uses and activities of special development districts. A development plan shall be approved by ordinance by the town council in conjunction with the review and approval of any special development district. The development plan shall be comprised of materials submitted in accordance with section 12-9A-5 of this article. The development plan shall contain all relevant material and information necessary to establish the parameters with which the special development district shall develop. The development plan may consist of, but not be limited to, the approved site plan, floor plans, building sections and elevations, vicinity plan, parking plan, preliminary open space/landscape plan, densities and permitted, conditional and accessory uses. 12-9A-9: DEVELOPMENT STANDARDS: Development standards including lot area, site dimensions, setbacks, height, density control, site coverage, landscaping and parking shall be determined by the town council as part of the approved development plan with consideration of the recommendations of the planning and environmental commission. Before the town council approves development standards that deviate from the underlying zone district, it should be determined that such deviation provides benefits to the town that outweigh the adverse effects of such deviation. This determination is to be made based on evaluation of the proposed special development district's compliance with the design criteria outlined in section 12-9A-8 of this article. Town of Vail Page 10 12-9A-11: RECREATION AMENITIES TAX: A recreation amenities tax shall be assessed on all special development districts in accordance with title 2, chapter 5 of this code at a rate to be determined by the town council. This rate shall be based on the rate of the underlying zone district or the rate which most closely resembles the density plan for the zone district, whichever is greater. V. ZONING / SDD NO. 42 ANALYSIS Address: 430 and 434 South Frontage Road E Legal Description: Vail Village Filing 5, Lot 1, a resubdivision of Tract D Existing Zoning: High Density Multiple -Family (HDMF) District Existing Land Use Designation: Vail Village Master Plan Mapped Geological Hazards: Steep Slopes >40% (result of prior development) Standard Allowed / Existing Proposed Mountain View Required (Phase 1) Phase 2*** Phase 1 and 2*** HDMF Site Area Min. 10,000 56,410 sq. ft. No Change 56,410 sq. ft. s . ft. 1.295 acres 1.295 acres Front — 20' Front — 20' Front — 20' Front — 20' Setbacks Side — 20' Side(W) — 20' Side(W) — 20' Side(W) — 20' Rear — 20' Side(E) — 20' Side(E) — 15' Side(E) — 15' Rear — 20' Rear — 20' Rear — 20' Flat or Sloping Roof — 48' Sloping Roof Sloping Roof — Mansard — 70' 70' Height Roof — 45' Sloping Roof — 48' 25 DUs/ per 23 DUs 19 AUs=9.5 44.5 DUs acre of 17.8 DU/acre DUs 34.75 DU/acre buildable 12 DUs w/ Density site area, or lock -offs 32 units on 9 EHUs a 1.295 acre Total=21.5 parcel. DUs Max. 76/100 42,593 sq. ft. 34,384 sq. ft. 76,977 sq. ft. or Buildable 136/100 GRFA* Site Area or 42,871 sq. ft. Max. 55% of 22.35%=12,599 14,511 sq. ft. 48.06%=27,111 total site sq. ft. above grade above grade sq. ft. above grade Site Coverage** area 69.91 %=39,424 70.07%=39,526 (31,026 sq. sq. ft. including 102 sq. ft. sq. ft. including ft.) below grade Below grade below grade Parking/Loading Per Chapter 49 Required Additional 63 109 Required Town of Vail Page 11 Although the EHUs total 10, 574 square feet in size, they do not count towards GRFA. ** The existing site coverage became nonconforming with the subdivision of the property in 2006 VI. SURROUNDING LAND USES AND ZONING Existing Land Use Zoning District North: 1-70 ROW None East: High Density Residential High Density Multiple -Family (HDMF) District South: Gore Creek Streamtract Natural Area Preservation (NAP) West: High Density Residential High Density Multiple -Family (HDMF) District VII. SPECIAL DEVELOPMENT DISTRICT DESIGN CRITERIA Althouah the Droiect has Droaressed sianificantly in addressina items of concern identified, staff has proposed conditions of approval necessary in order to address unresolved concerns that would otherwise result in a possible finding of nonconformance with the established criteria. Although approval with conditions is feasible, staff has not fully endorsed this approach and encourages the PEC to consider the criteria and the proposed conditions of approval carefully. Before acting on a special development district application, the Planning and Environmental Commission and Town Council shall consider the following factors with respect to the proposed special development district. 1. Compatibility: Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. Each series of revisions have brought the proposal more in line with the character of the neighborhood and Vail in general. The mass, scale, and bulk of the structure is larger than that of the surrounding structures, however, the newly proposed architectural treatments such as a variety of roof forms and increased horizontal and vertical articulation serve to visually break up the mass, bulk, and scale of the building and help make the design more compatible with Phase 1. Please see the Town of Vail Page 12 10 112 Provided Spaces 112 Provided 1 Loading Space 1 Loading Space Provided/Required Provided/Required Deviation for location requested. Min. 30% of 63.62% (35,881 40.07% 40.07% total site sq. ft.) (22,996 sq. (22,996 sq. ft.) Landscaping area ft.) Site in (16,923 sq. Total) ft.) Although the EHUs total 10, 574 square feet in size, they do not count towards GRFA. ** The existing site coverage became nonconforming with the subdivision of the property in 2006 VI. SURROUNDING LAND USES AND ZONING Existing Land Use Zoning District North: 1-70 ROW None East: High Density Residential High Density Multiple -Family (HDMF) District South: Gore Creek Streamtract Natural Area Preservation (NAP) West: High Density Residential High Density Multiple -Family (HDMF) District VII. SPECIAL DEVELOPMENT DISTRICT DESIGN CRITERIA Althouah the Droiect has Droaressed sianificantly in addressina items of concern identified, staff has proposed conditions of approval necessary in order to address unresolved concerns that would otherwise result in a possible finding of nonconformance with the established criteria. Although approval with conditions is feasible, staff has not fully endorsed this approach and encourages the PEC to consider the criteria and the proposed conditions of approval carefully. Before acting on a special development district application, the Planning and Environmental Commission and Town Council shall consider the following factors with respect to the proposed special development district. 1. Compatibility: Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. Each series of revisions have brought the proposal more in line with the character of the neighborhood and Vail in general. The mass, scale, and bulk of the structure is larger than that of the surrounding structures, however, the newly proposed architectural treatments such as a variety of roof forms and increased horizontal and vertical articulation serve to visually break up the mass, bulk, and scale of the building and help make the design more compatible with Phase 1. Please see the Town of Vail Page 12 revised north elevation (Attachment D), indicative but not fully representative of, the anticipated changes to the building through the Development Review Board process. It is believed that the applicant still prefers to differentiate the southern elevation from the north significantly. The proposed building material and color palettes may be consistent with the identity and character of Vail as a mountain community. Staff finds that the change in architectural approach, as signified by the revised north elevation, is a significant improvement from the previous plan. The subject property is located on a development site in the HDMF zone district, which allows for a maximum 48 foot building height. Many of the Town's taller buildings are located along the frontage road, which buffer surrounding area from the noise and aesthetics of the highway. Though the proposed building height is greater than those in the surrounding area, the applicant has demonstrated that the height is consistent, in general, with the recommended heights of the Vail Village Master Plan and is necessary to meet the development objectives of the town. Staff finds the proposal, as conditioned, meets this criterion. 2. Relationship: Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. The proposed mix of uses, including EHUs, DUs, AUs and AAUs, is an appropriate program for this location. Located along the frontage road on the periphery of Vail Village, the site allows the density and related height necessary to meet the development objectives of the applicant and the town. Although the proposed building is significantly taller than the adjacent Tyrolean, the building's mass steps down in acknowledgment. The applicant professes that it would not be appropriate to lower the building further as the Tyrolean Condominiums is not developed to its potential, under existing zoning. As conditioned, staff has proposed that the Design Review Board be given the flexibility to require changes to the buildings articulation, building stepbacks and stepdowns that will not affect overall height but may result in minor changes to the building's perceived mass and scale. The proposed project is primarily residential in nature, similar to surrounding uses which are also residential, including Apollo Park and the Tyrolean. It is not anticipated that there will be any adverse impacts resulting from the operation of the project. Staff finds that the proposal, as conditioned, meets this criterion. 3. Parking and Loading: Compliance with parking and loading requirements as outlined in chapter 10 of this title. The parking dimensions and number of parking spaces provided comply with Vail Town Code. Staff has concerns about the utility of the proposed loading space and Town of Vail Page 13 its possible conflict with the pedestrian path. Staff has a recommended condition of approval to address this concern. Staff finds the proposal, as conditioned, meets this criterion. 4. Comprehensive Plan: Conformity with applicable elements of the Vail comprehensive plan, town policies and urban design plans. Staff has reviewed the Vail Comprehensive Plan and found the following documents and associated goals, objectives, statements applicable to this proposal: Vail Land Use Plan (in part) 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.3 The quality of development should be maintained and upgraded whenever possible. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill areas). 3.1 The hotel bed base should be preserved and used more efficiently. 3.3 Hotels are important to the continued success of the Town of Vail, therefore conversion to condominiums should be discouraged. 3.4 Commercial growth should be concentrated in existing commercial areas to accommodate both local and visitor needs. 5.1 Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exist. 5.3 Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail, with appropriate restrictions. 5.4 Residential growth should keep pace with the market place demands for a full range of housing types. 5.5 The existing employee housing base should be preserved and upgraded. Additional employee housing needs should be accommodated at varied sites throughout the community. Vail 20/20 Strategic Action Plan (in part) Town of Vail Page 14 Land Use and Development.- Goal evelopment: Goal #4: Provide for enough deed -restricted housing for at least 30 percent of the workforce through policies, regulations and public initiated development. Housing.- Goal- ousing: Goal: The Town of Vail recognizes the need for housing as infrastructure that promotes community, reduces transit needs and keeps more employees living in the town, and will provide for enough deed -restricted housing for at least 30 percent of the workforce through policies, regulations and publicly initiated development. Actions / Strategies.- 0 trategies: • Research parking requirements for employee housing and consider reducing requirements for employee housing developments. • Expand the number of employee beds in the Town of Vail. o Consider increasing incentives in performance zoning for property owners who build EHUs. Vail Economic Development Strategic Plan (in part) Policies.- Goal olicies: Goal #4: Provide support for a quality workforce delivering world-class service to positively impact Vail's economy. Objective 4.1: Work with the business community, Eagle County and other municipalities to address future workforce housing needs. Objective 4.3: Work with the business community and Eagle County to address parking and transportation issues for workers and guests. Chapter Vll. Evaluation and Analysis, Weaknesses.- Inefficient eaknesses: Inefficient Facilities: Older lodging accommodations Vail Housinq 2027 (in part) Mission.- Town ission: Town of Vail Page 15 We create, provide, and retain high quality, affordable, and diverse housing opportunities for Vail residents to support a sustainable year round economy and build a vibrant, inclusive and resilient community. We do this through acquiring deed restrictions on homes so that our residents have a place to live in Vail. Policy Statement.- We tatement: We acknowledge that the acquisition of deed restrictions on homes for Vail residents is critical to maintaining community. Therefore, we ensure an adequate supply and availability of homes for residents and recognize housing as infrastructure in the Town of Vail; a community support system not unlike roads, bridges, water and sewer systems, fire, police, and other services of the municipal government. Ten Year Goal: The Town of Vail will acquire 1,000 additional resident housing unit deed restrictions by the year 2027. These new deed restrictions will be acquired for both existing homes as well as for homes that are newly constructed by both the Town of Vail and private sector developers. The proposed development of EHUs realizes several community goals, especially the Vail Housing 2027 Ten Year Goal of acquiring 1,000 deed restrictions. It is important to note that the requirements of inclusionary zoning and commercial linkage are not enough to close the gap in the employee housing deficit in Vail. The proposal to add 10 Type III deed -restricted EHUs will make a contribution toward the goals of providing workforce housing in the town. The significance of providing local workforce housing is critical to reduce the number of employees driving to and parking in town. By doing so, numerous policies of the Vail Economic Development Strategic Plan are realized, such as Goal Number 4, "Provide support for a quality workforce delivering world-class service to positively impact Vail's economy." The proposal specifically addresses Goals 1.1, 1.12, 3.3, 5.4, and 5.5 in the Vail Land Use Plan in that they speak to the importance of infill redevelopment and meeting visitor and employee lodging and housing demands. The proposal also speaks to the Vail 20/20 Strategic Action Plan's statement that the Town recognizes the need for housing as infrastructure that promotes community, reduces transit needs and keeps more employees living in the town. The proposal is representative of a rare infill -development opportunity in Vail that will accommodate a mix of desirable uses consistent with the development objectives of the town. Staff finds that the proposal meets this criterion. Town of Vail Page 16 5. Natural and/or Geologic Hazard: Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed. No natural or geologic hazards are present on the subject site. Staff finds that the proposal meets this criterion. 6. Design Features: Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. The proposed revisions to the architectural approach contribute positively to the development. While open space is minimal, the applicant has attempted to provide appropriate landscaping. The applicant has provided a high quality design in regards to the site plan and building appearance and has attempted to balance elements such as open space and landscaping with other important community goals that would help improve the overall quality of the community. Staff finds the proposal meets this criterion. 7. Traffic: A circulation system designed for both vehicles and pedestrians addressing on and off site traffic circulation. The provided Traffic Impact Analysis has determined that the existing access point is suitable with no modifications to serve the development. There are concerns related to how the project interfaces with the anticipated future South Frontage Road alignment. The adopted traffic plan indicates a four -lane road configuration to accommodate the possibility of increased parking availability at Ford Park via a structure or other means. The Public Works Department has worked with the applicant on a possible alternative to this configuration which would be a roundabout at the intersection of Vail Valley Drive and South Frontage Road. As a result, two options, Options A and B, have been prepared related to a necessary relocation of the sidewalk. Option A is predicated on the roundabout and requires a minor encroachment on the property for the relocation of the sidewalk. Option B is based on a four -lane configuration and no rotary and results in greater impacts to the property. At this time, it appears that Option A will not be feasible due to sight distance constraints. Although the applicant has indicated their unwillingness to accommodate Option B because of its site impacts, staff believes the design, construction and associated easement are reasonable and necessary for the project to move forward and has recommended a condition of approval in this regard. Further, as this is a proposed Special Development District with significant deviations to GRFA and height, the applicant should construct the appropriate Town of Vail Page 17 sidewalk from Vail Valley Drive to the Apollo Park access drive which will accommodate future conditions and significantly improve snow storage in the interim. Staff believes that this sidewalk should be snowmelted as a result of building shading but proposes to offset the energy usage through the purchase of energy credits through a program such as the Renewable Energy Management Program. The applicant has indicated their acceptance of this approach but would encourage the PEC to make the recommendation concerning whether the sidewalk should be snowmelted. Staff finds the proposal, as conditioned, meets this criterion. 8. Landscaping: Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and function. The location of the existing garage and the minimum setbacks proposed limit the area remaining for landscaping. The Vail Village Master Plan has identified the area between the proposed structure and South Frontage Road for robust landscaping. As conditioned, the continued evolution of the landscape plan is encouraged with input and assistance from Town of Vail staff and the Design Review Board. Staff finds the proposal, as conditioned, meets this criterion. 9. Workable Plan: Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. The proposal is intended to be constructed in one phase. Staging for any construction related activity will be reviewed by staff to ensure impacts to public rights-of-way and adjacent properties are minimized. It is anticipated that the use of the South Frontage Road right-of-way may be necessary. This right-of-way is controlled by the Colorado Department of Transportation (CDOT) and will require all appropriate review and permits from CDOT prior to the start of construction. Staff finds the proposal meets this criterion. VIII. STAFF RECOMMENDATION SDDs are an opportunity to allow flexibility in design to a property owner while advancing the goals and objectives of the Town comprehensive plan. Balancing the impact of the development on the surrounding area with benefits to the broader community through the achievement of said goals and objectives is an extremely difficult task. Based on the most recent revisions, staff finds that the proposal has Town of Vail Page 18 successfully balanced these oftentimes competing interests and that the public benefit outweighs the deviations, as conditioned. Based upon the review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning and Environmental Commission forwards a recommendation of approval, with conditions, to the Town Council for the applicant's request to establish Special Development District No. 42, Vail Mountain View Residences. Motion for Approval — Special Development District: Should the Planning and Environmental Commission choose to forward a recommendation of approval, with conditions, to the Vail Town Council for the establishment of Special Development District No. 42, Vail Mountain View Residences, the Community Development Department recommends the Commission passes the following motion: "The Planning and Environmental Commission forwards the Vail Town Council a recommendation of approval for an application to establish Special Development District No. 42 (Vail Mountain View Residences), pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a mixed use building consisting of 12 dwelling units with 15 attached accommodation units (lock -offs), 19 accommodation units and 10 employee housing units, located at 430 and 434 South Frontage Road/Lot 1, Vail Village Filing 5 and setting forth details in regard thereto.. " Should the Planning and Environmental Commission choose to forward a recommendation of approval, with conditions, to the Vail Town Council for the establishment of Special Development District No. 42, Vail Mountain View Residences Inn, the Community Development Department recommends the following conditions: Approval of Special Development District No. 42, Vail Mountain View Residences, is contingent upon the applicant obtaining Town of Vail approval of an associated design review application. Although building mass and scale and relationship to adjacent properties is largely determined through the PEC review, the DRB shall have the flexibility to require changes to the buildings articulation, building stepbacks and stepdowns that will not affect overall height but may result in changes to the building's perceived mass and scale, in order to create an architecturally unified structure, with unified site development, that is compatible with existing structures and its surroundings,- 2. urroundings, 2. The applicant shall work with Town of Vail staff to increase the robustness of the proposed landscaping, including an increase in the number and size of the new plantings, prior to submittal of an application for review before the Design Review Board;,- Town oard;, Town of Vail Page 19 3. Prior to submittal of a Design Review Board application, the applicant shall provide Town of Vail staff with information for review and approval concerning the proposed operation and configuration of the loading space. If it is determined by staff that the operation poses too great a conflict with the adjacent pedestrian walkway, an alternative location/operation shall be proposed for review and approval by staff; 4. Prior to the issuance of a certificate of occupancy, the applicant shall cause to be recorded with the Eagle County Clerk, in a format approved by the Town attorney, a pedestrian easement for the paved path and stairs from the South Frontage Road right-of-way to the Town of Vail recreational path,- 5. ath, 5. Prior to issuance of any certificate of occupancy, the applicant shall construct a continuous 10' wide separated concrete sidewalk along the South Frontage Road from Vail Valley Drive to the easternmost driveway that is shared by Mountain View and Apollo Park. The walk alignment, Option A or B, shall be approved by the Town of Vail Public Works Department prior to its construction, and shall be designed in conjunction with the ongoing conceptual design of the South Frontage Road improvements in this area as a part of the Vail Transportation Master Plan Update,- 6. pdate, 6. Prior to issuance of any certificate of occupancy, the applicant shall install a snowmelt system within the above mentioned sidewalk along South Frontage Road and shall enter into the standard snowmelt agreement with the Town of Vail. The applicant shall be responsible for providing the heat source, and the on- going maintenance of the sidewalk and snowmelt system,- 7. ystem, 7. Prior to issuance of a building permit, the applicant shall update the Traffic study (March 14, 2017) and Turn lane study April 19, 2017) to include any change of units and/or density. This study shall include the net new development PM peak hour generated trips. The applicant shall implement any changes required as a result of the updated studies as approved by the Town of Vail; 8. Prior to issuance of a building permit, the applicant shall pay the Town of Vail Traffic Mitigation Fees for the net new increase in development traffic. The total fee shall be updated based on the updated traffic study. This fee was $6500 in 2005, this fee shall be appropriately increased due to construction cost inflation, and in coordination with the on-going Vail Transportation Impact Fee Study, and for this approval be set at $11,200 per net new development PM peak hour trip, Town of Vail Page 20 based on the net new 12 Dwelling Units, 15 Lock -Offs, 10 EHU's, and 19 Accommodation Units,- 9. nits, 9. Prior to issuance of a building permit, the applicant shall provide a construction staging plan and parking plan showing how the construction of this site will not impact town parking or adjacent properties,- 10. roperties, 10. Prior to issuance of a building permit, the applicant shall engage Art in Public Places Board on the determination of an acceptable public art installation with a minimum value of $50,000.00,- 11. 50,000.00; 11. Prior to the issuance of a building permit, the applicant shall pay the recreational amenities tax, as required by Section 12-9A-11 of the Vail Town Code, 12. Prior to the issuance of a certificate of occupancy, the applicant shall record deed restrictions with the Eagle County Clerk and Recorder, in a format approved by the Town Attorney, for the Type 111 Employee Housing Units, and 13. Prior to submitting any building permit application, the applicant shall submit approval from the Colorado Department of Transportation (CDOT) related to all proposed work within the CDOT right -of way. Should the Planning and Environmental Commission choose to forward a recommendation of approval, with conditions, to the Vail Town Council for the establishment of Special Development District No. 42, Vail Mountain View Residences, the Community Development Department recommends the Commission makes the following findings: 'Based upon the review of the criteria outlined in Section Vlll of the Staff memorandum to the Planning and Environmental Commission dated June 12, 2017, and the evidence and testimony presented, the Planning and Environmental Commission finds.- 1. inds: 1. The SDD complies with the standards listed in Section Vlll of this memorandum, or the applicant has demonstrated that one or more of the standards is not applicable, 2. The SDD is consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and compatible with the development objectives of the town,- 3. own, 3. The SDD is compatible with and suitable to adjacent uses and appropriate for the surrounding areas, and Town of Vail Page 21 4. The SDD promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. IX. ATTACHMENTS A. Vicinity Map B. Revised Project Narrative, May 31, 2017 C. Revised Plan Set, May 31, 2017 D. Alternative North Elevations, June 5, 2017 E. Vail Village Master Plan (in part) F. Correspondence received to date Town of Vail Page 22 I Vail Mountain View Residences u Mauriello Planning Group Submitted to the Town of Vail: March 27, 2017 Revised May 31, 2017 Consultant Directory Peter Carlson Gore Creek Group LLC 285 Bridge Street Vail, CO 81657 952-210-0095 Dominic Mauriello Mauriello Planning Group PO Box 4777 Eagle, CO 81657 970-376-3318 Will Hentschel 359 Design 3630 Osage St. Denver, CO 80211 720.512.3437 Davia Miselis Watershed Environmental Consultants P.O. Box 3722, Eagle CO 81631 970.471.4547 Ron Byrne and Mary Ann Redmond Ron Byrne & Associates 285 Bridge St Vail, CO 81657 970-476-1987 Skip Hudson, PE TurnKey Consulting LLC 587 1/2 Grand Cascade Way Grand Junction, CO 81501 970-314-4888 2 ntroduction Gore Creek Group LLC is requesting an application for the establishment of a new Special Development District (SDD) for Vail Mountain View Residences to facilitate the construction of a new mixed-use building located at 430 S. Frontage Road. The new building is referred to as Phase 2 of Vail Mountain View Residences, which is proposed to be constructed above the existing parking structure. Phase 1, the existing 23 residential condominiums, is proposed to be included in the SDD, but the building will not be modified with this application. The proposed Phase 2 consists of deed -restricted employee housing, lodging accommodations, lock -off units, and residential condominiums. The project furthers three identified community goals: the provision of employee housing, the provision of live beds, and encouragement of in -fill development. Numerous changes have been made to the scale of the building, the articulation and architecture of the building, and the mix of uses within the building based on comments from the Planning and Environmental Commission, Town staff, Design Review Board and comments from the Tyrolean over the multiple public meetings. The result of the changes is a better project overall despite the loss of accommodation units and EHU floor area. The existing Phase 1 Building was completed in 2008 under the High Density Multiple Family (HDMF) zone district and included the following uses: U 23 for -sale condominiums with 42,593 sq. ft U 112 parking space parking structure U Conditional use permit to allow for the constructed in anticipation of Phase 2 The proposed Phase 2 building includes the following: of GRFA leasing of excess parking spaces which were U 12 for -sale dwelling units with 27,121 sq. ft. of GRFA, to be included in a voluntary rental management program, a reduction from the initial submittal U 15 lock -offs to 11 of the dwelling units, an increase from the initial submittal U 10 employee housing units with 10,574 sq. ft. of floor area, a reduction in floor area from the initial submittal U 19 accommodation units (hotel rooms) with 7,263 sq. ft. of GRFA, a reduction from the initial submittal U Parking to accommodate the proposed uses To facilitate the development of Phase 2, a Special Development District is proposed to be established, with the underlying zoning of HDMF. The SDD designation will apply to the entirety of Vail Mountain View Residences property, including the already completed Phase 1. Vail Mountain View Residences presents a unique opportunity for redevelopment within Vail Village. It is adjacent to the pedestrian core, but vehicular access is taken from South Frontage Road, allowing for development to occur with minimal impacts to the Village. As an infill site, with the proposed Phase 2 building constructed upon an existing parking structure that was designed to allow for such development, there are minimal impacts to the natural environment. 3 Public Benefits of the Project: U Employee housing far in excess of requirements, all on-site and near the major employment center, addressing one of the documented critical needs of the Town (39% of the free- market unit floor area is provided for employee housing versus the 10% required by code) U All EHUs are highly functional and livable dwelling within the core employment center of Vail U Provision of short-term accommodation units (hotel rooms and lock -off units) within Vail Village, enhancing revenues and vitality U Redevelopment of an infill site within Vail Village as suggested by the Vail Village Master Plan U Land being provided to the Town (approximately 878 sq. ft.) as requested by the Public Works Department for conceptual future roadway improvements east of Vail Valley Drive U Paved access path and stairs through the property allowing pedestrians to walk from the South Frontage Road to the recreation path along Gore Creek U Public art piece still to be determined of a value up to $50,000 Example of the two-bedroom EHU layout. There are 8 two-bedroom units, along with one studio and one one -bedroom unit 0 Background Vail Mountain View Residences was originally part of Apollo Park. Apollo Park was originally developed on Tract D, Vail Village 5th Filing as one large project. Apollo Park included 89 dwelling units. In 1978, Buildings A & B were condominimumized, creating a property line between A & B and C & D. The A & B buildings were subsequently sold as timeshare units. In 2006, the 49 dwelling units in Buildings C & D of Apollo Park were demolished and Mountain View Phase 1 was constructed on the western portion of Tract D, which was resubdivided to Lot 1, a portion of .. ' K� , k the original Tract D, following the historical property line. Apollo Park, Buildings A and B, remain on Tract D, with a total 40 units developed on the .�!►► site. Mountain View Phase 1 was constructed under HDMF zoning, requiring review only by the Design Review Board, because the project 2004 Google Earth Image of Apollo Park, Buildings A, B, C, and D. complied with all zoning standards of the HDMF district. As part of Phase 1, a = =, parking structure of 112 parking spaces 3 was constructed in anticipation of a potential future development phase. p ment p p Following the completion of the parking - structure, the excess parking spaces were leased to the public.~—��-� !r When the Vail Village Master Plan x+ r VVMP was adopted in 1990 it `. recognized that the HDMF zoning was out of sync with the existingif development patterns and the potential " - -.V A for future growth. The VVMP recommended that the zoning be updated. However, no substantial 2015 Google Earth Image of Mountain View Phase 1 and Apollo Park, modifications to the HDMF zone district Buildings A and B. have occurred since 1990, therefore causing the need to redevelop this property as a Special Development District. The surrounding properties, the Wren and Apollo Park, are also non -conforming with respect to density and GRFA. 5 Zoning Analysis Location: 430 South Frontage Road / Lot 1, A Resubdivision of Tract D, Vail Village 5th Parcel: 210108246023 Lot Size: 1.295 acres / 56,410.2 sq. ft. Existing Zoning: High Density Multiple Family (HDMF) Proposed Zoning: Special Development District with underlying zoning of HDMF Development Allowed by HDMF Existing Phase 1 Proposed Phase 2 Mountain View Standard Phase 1 and 2 Lot Area 10,000 sq. ft. 1.295 acres / No change 56,410 sq. ft. Setbacks Front 20 ft. 20 ft. Side 20 ft. 20 ft. Rear 20 ft. 20 ft. Building Height 48 ft. for sloping 48 ft. (Maximum) roof 45 ft. for flat roof Density 25 du/acre = 32 du 23 du GRFA 76% of lot area = 42,593 sq. ft. 42,871 sq. ft. 20 ft. 20 ft.(w) & varies 15 ft. -20 ft.(e) 20 ft. 69.9 ft. 19 au=9.5du 12 du with 15 lock offs 10ehu*=0 Density = 21.5 units Hotel: 7,263 sq. ft. DU: 27,121 sq. ft. EHU*: 10,574 sq. ft. GRFA = 34,384 sq. ft. Site Coverage 55% of lot area = 22.35% = 12,599 14,753 sq. ft. (above -grade 31,026 sq. ft. sq. ft. (above- only) grade only) 69.91 % = 39,424 sq. ft. (includes below grade) Landscape Area 30% of lot area = 63.62% = 35,881 NA 16,923 sq. ft. sq. ft. *EHUs do not count towards density or GRFA 1.295 acres / 56,410 sq. ft. see proposed 69.9 ft. 44.5 units 76,977 sq. ft. _ 136% of lot area 27,352 sq. ft. = 48.5% (above - grade) 39,880 sq. ft. _ 70.07% (includes below grade) 22,996 sq. ft. _ 40.07% It should be noted that in the HDMF zone district, unlike other zone Town of Vail districts such as Lionshead Mixed Use 1 and 2, Public Accommodation, and Public Accommodation 2, accommodation units count toward density as 0.5 of a dwelling unit. This is one example of how the HDMF zone 6 district, which largely consists of properties within the core areas of Vail, has not been appropriately updated to reflect current policies regarding the promotion of short term accommodations. If accommodation units were removed from the density calculation, the resulting density for the entire property (Phase 1 and 2) is 35 dwelling units which only exceeds allowable density by 3 units. Proposed Mountain View Phase 2, looking north. 7 Deviations from Underlying Zoning Section 12-9A-9, Development Standards, provides the mechanism for deviating from the underlying zone district. It states: Development standards including lot area, site dimensions, setbacks, height, density control, site coverage, landscaping and parking shall be determined by the town council as part of the approved development plan with consideration of the recommendations of the planning and environmental commission. Before the town council approves development standards that deviate from the underlying zone district, it should be determined that such deviation provides benefits to the town that outweigh the adverse effects of such deviation. This determination is to be made based on evaluation of the proposed special development district's compliance with the design criteria outlined in section 12-9A-8 of this article. The Vail Mountain View Special Development District will deviate from the following development standards: Setbacks: The SDD complies with setbacks on the front, rear, and west side. On the east side, adjacent to the Apollo Park property, the proposed setback varies based on the level of the building from grade from 15 ft. to 20 ft. from the property line. Due to the need for column locations, the first level, an open porte cochere, encroaches into the setback. The setbacks going vertically on the building are as follows: Level 1, 15 ft. to north column and 18 ft. to south column of the open porte cochere area; Level 2, 15 ft. to three points on facade; Level 3, 20 ft. minimum to building facade; Level 4, 20 ft. minimum to building facade; Dormer Level, 20 ft. minimum to building facade. On the east facade there are portions of roof overhang that encroach into the setbacks. The location of the proposed building is adjacent to surface parking on the adjoining property. Building Height: The proposed building exceeds the height limitation of 48 ft. The existing Phase 1 building complies with the 48 ft. height limitation. Due to the structured parking below the proposed building, the building exceeds the height limit. The maximum height of the proposed building is 69.9 ft. which reflects a point on the peak of a gable roof form. The building height is necessary to accommodate the two floors + of public benefits in the building including employee housing, accommodation units, and condo lock -offs. n Density: The SDD will exceed the maximum density of 32 dwelling units. There are 23 dwelling units within the Phase 1 building. As proposed, Phase 2 includes 12 dwelling units, 19 accommodation units, and 9 EHUs (which do not count towards density). In HDMF, unlike many other zone districts, accommodation units count as 0.5 of a dwelling unit. As a result, Phase 2 is 21.5 units, for a total of 44.5 units for the entirety of the project. This is actually a reduction of the previous development on the site that was demolished prior to Phase 1, which contained 49 units. In addition, the density limitation of HDMF includes the limitation of only one attached accommodation unit per dwelling unit. As proposed, 4 of the dwelling units actually include a second lock -off unit, increasing the potential for short-term rentals within the project. The addition of lock -offs was encouraged by the Town staff to improve the live bed potential. GRFA: The allowable GRFA within the HDMF zone district is 42,871 sq. ft. Phase 1 was constructed with 42,593 sq. ft. of GRFA. Phase 2 is proposed at 34,384 sq. ft. of GRFA, for a total of 76,977 sq. ft. for the entirety of the SDD. EHUs do not count towards GRFA. Exceeding GRFA is not uncommon with most SDDs approved by the Town especially where the underlying zoning has not been updated to reflect current town goals for in -fill development. Site Coverage: Mountain View Phase 1 currently exceeds allowable site coverage due to the underground parking structure, which at the time of the original submittal was exempt from site coverage calculations, as we understand it. As a result, there is very little change to the site coverage for the entirety of the project, only an increase of 456 sq. ft., for a total site coverage calculation of 70.07%. The allowable site coverage of HDMF is 55%. The project only exceeds the requirement due to the provision of below -grade parking. Above -grade site coverage actually complies with this restriction, at 48.5% which has been common deviation granted to other projects with below grade parking facilities throughout the Town and Vail Village. Loading: Mountain View is required just one loading berth for the entirety of the project. One berth is provided. Previously, there was a request for a deviation due to the dimension of the space. Changes to the plans to address setbacks now require the space be relocated within the front setback, which is a deviation. The space now complies with the size requirements. As a practical matter the loading space will remain large empty due to the nature of the facility and not having retail, office, or restaurant uses onsite. The most common with be FedEx and and UPS deliveries which tend to last just a few minutes. The proposed loading area will be paved with attractive pavers and be screened with vegetation. Deviations such as these are common among Special Development Districts, especially those located within the periphery of Vail Village. Special Development Districts are quite common throughout Vail Village, as indicated on the following map (striped areas indicate SDDs): SDD _#6 =SDD #39 - �/77�� SDD #35 0 Below is a chart with an analysis of the more recent SDDs adopted by the Town of Vail in Vail Village. The chart includes the deviations from underlying zoning, along with the public benefits associated with the project. It should be noted that some of these SDDs were adopted prior to the change in the calculation for site coverage, which now includes below grade improvements, like parking, not previously counted as site coverage, and many would now likely deviate from site coverage requirements. SDD Underlying Zoning Four Seasons PA (SDD #36) Tivoli Lodge (SDD #37) Manor Vail (SDD #38) Solaris (SDD #39) The Willows (SDD #40) Deviations from Underlying Zoning Site Coverage - from 65% to 71 % Height - from 48 ft. to 89 ft. PA Height - from 48 ft. to 56 ft. Reduction in landscape area Loading in front setback HDMF Height - from 48 ft. to 57.4 ft. Density - from 133 to 141 units GRFA - 24,691 sq. ft. additional CSC HDMF Setback reduction Height - from 38 ft. to 99.9 ft. Density - from 47 to 75 units GRFA - 152,808 sq. ft. additional Site Coverage - 75% to 94% Landscape - increase in hardscape allowance Setback reduction GRFA increase Site Coverage - 55% to 67% Public Benefits 34 EHUs on-site (today most of these would have been required versus a benefit), contribution to streetscape, north -south walkway from Frontage Rd., improvements to Mayors Park, heated walk along Frontage Road, public art contribution (now a requirement) 1 EHU on-site, streetscape improvements 1 EHU on-site, contribution to streetscape improvements, 430 sq. ft. parcel deeded to Town, stream bank improvements, installation of improved access path across site, sidewalk extension 22 EHUs provided offsite, streetscape improvements including heating public streets, public easement over plaza, public ice skating rink, $1.1 million in public art, bowling alley and movie theater, with deed restriction that requires there operation Public art, streetscape improvements, reduction in density As indicated in the chart, deviations such as those requested for the Vail Mountain View Special Development District are common. The underlying zoning of the SDD also has implications in the deviations sought. For example, in many zone districts the density dedicated to accommodation units, fractional units, and timeshare units, do not count towards GRFA. However, in HDMF, accommodation units count toward density. Many zone districts have been updated to reflect current 10 building trends and requirements and in recognition of Town objectives and priorities like the provision of live beds. Building height has been a sensitive subject in Vail from the very beginning of Vail's history. In 1990, with the adoption of the Vail Village Master Plan, it was recognized that taller structures were appropriate along the periphery of Vail Village, along the South Frontage Road. Taller buildings along the periphery help frame the context of the urban core area, provide relief from the impacts associated with Interstate 70, and utilize land area often as parking areas, thus removing unsightly views of parking facilities. The other benefit of encouraging additional building height along the South Frontage Road is that impacts to other private properties are substantially reduced. Private views, though not protected in Vail, are generally unaffected by taller buildings in this location. There are four examples of structures developed with additional building height along the periphery, all of which are above 71 ft. in height: n Four Seasons - SDD #36 (89 ft.) n Sebastian Hotel (formerly the Vail Plaza Hotel) - SDD #6 (77.25 ft.) n Vail Village Inn Phase 3 - SDD #6 (-71 ft.) n Solaris - SDD #39 (99.9 ft.) The pattern of taller buildings along the South Frontage Road has been well established with logical breaks to allow views to Vail Mountain at Vail Road, Village Center Road, the Vail Village Parking Structure, Vail Valley Drive (Blue Cow Chute) and Ford Park. Views over theses properties from either direction of Interstate 70 are adequately maintained. With the Town's 2007 adoption of the EHU requirements for Inclusionary Zoning and Commercial Linkage, the Town did not modify the development standards of the HDMF zone district. However, the provision of on-site employee housing units has an impact on development standards such as height, site coverage, parking, and even GRFA (as the cost of providing EHUs is often off -set through increasing the higher profit-making uses). In this case, the majority of the square footage on Levels 1 and 2 is dedicated to employee housing, with the remainder being another public benefit, hotel rooms, which clearly has an impact on the ability to meet the standards of the HDMF zone district. The provision of these two public benefits clearly outweigh any deviations proposed through this SDD. 11 Parking Analysis Phase 1 Use Formula Parking Required DU (17) If a dwelling unit's gross residential floor area is more 34 than 500 square feet, but less than 2,000 square feet: 2 spaces DU (6) If a dwelling unit's gross residential floor area is 2,000 15 square feet or more: 2.5 spaces Total spaces for Phase 1 49 Phase 2 'W DU (5) DU (7) r_uNi Iia M EHU (1) Total spaces for Phase 2 Parking Analysis for SDD Formula I Parking Required If a dwelling unit's gross residential floor area is more than 500 square feet, but less than 2,000 square feet: 2 spaces If a dwelling unit's gross residential floor area is 2,000 square feet or more: 2.5 spaces 0.4 space per accommodation unit, plus 0.1 space per each 100 square feet of gross residential floor area, with a maximum of 1.0 space per unit If a dwelling unit's gross residential floor area is more than 500 square feet, but less than 2,000 square feet: 2 spaces If a dwelling unit's gross residential floor area is 500 square feet or less: 1.5 spaces Parking Requirement for Phase 2 Parking Requirement for Phase 1 Parking Requirement for SDD Multi -Use Reduction of 2.5% Total Parking Requirement for SDD Total Parking Spaces Proposed (Existing) 17.5 14.747 18 1.5 59.747 59.747 49 -2.936 105.811 112 12 Employee Housing Plan Section 12-23-8: Administration, of the Vail Town Code requires the submittal of an Employee Housing Plan for all projects subject to development review. The proposed project exceeds both the total requirement (approximately three times the requirement) and the onsite requirement (approximately six times on the onsite requirement) for employee housing. A. Calculation Method: The calculation of employee generation, including credits if applicable, and the mitigation method by which the applicant proposes to meet the requirements of this chapter; Applicant Analysis: Commercial Linkage Requirement: Use Formula AU (19) 0.7 per AU Inclusionary Zoning: Use GRFA DU 27,121 Employees Mitigation Employees to Generated Rate be Housed 13.3 20% 2.66 Mitigation Rate EHU Sq. Ft. Required 10% 2,712.1 The commercial linkage requirement of 2.66 employees can be converted to 350 sq. ft. per employee, resulting in a commercial linkage requirement of 931 sq. ft. Adding this to the inclusionary requirement of 2,712 sq. ft., the total employee housing requirement equates to 3,643 sq. ft. As proposed, there is 10,574 sq. ft. in 10 employee housing units, 6,931 sq. ft. in excess of the requirement or 39% of the free-market dwelling unit floor area. B. Plans: A dimensioned site plan and architectural floor plan that demonstrates compliance with section 12-23-3, "Size And Building Requirements", of this chapter; Applicant Analysis: A dimensioned site plan and architectural floor plan has been provided with this submittal. Units range from 384 sq. ft. up to 1,199 sq. ft. and are mostly 2 -bedroom/ 2 -bath units, though a one -bedroom and studio unit are now also proposed. C. Lot Size: The average lot size of the proposed EHUs and the average lot size of other dwelling units in the commercial development or redevelopment, if any; Applicant Analysis: This is not applicable to this application. D. Schedules: A time line for the provision of any off site EHUs; 13 Applicant Analysis: This is not applicable to this application. E. Off Site Units: A proposal for the provision of any off site EHUs shall include a brief statement explaining the basis of the proposal; Applicant Analysis: This is not applicable to this application. F. Off Site Conveyance Request: A request for an off site conveyance shall include a brief statement explaining the basis for the request; Applicant Analysis: This is not applicable to this application. G. Fees In Lieu: A proposal to pay fees in lieu shall include a brief statement explaining the basis of the proposal; and Applicant Analysis: This is not applicable to this application. H. Written Narrative: A written narrative explaining how the employee housing plan meets the purposes of this chapter and complies with the town's comprehensive plan. Applicant Analysis: Section 12-23-1: Purpose and Applicability, of the Vail Town Code provides the purpose of the Commercial Linkage Requirements: The purpose of this chapter is to ensure that new commercial development and redevelopment in the town provide for a reasonable amount of employee housing to mitigate the impact on employee housing caused by such commercial development and redevelopment. The mitigation rates were established by the Town of Vail Employee Housing Nexus study. These rates are based on a survey of various properties in mountain communities. The Town Vail Land Use Plan offers the following goals with regard to employee housing: 5.3 Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail, with appropriate restrictions. 5.5 The existing employee housing base should be preserved and upgraded. Additional employee housing needs should be accommodated at varied sites throughout the community. In 2008, the Town of Vail established the Employee Housing Strategic Plan, which brought together all of the Town's goals on employee housing into a single plan. It provides the following: 14 In 2006, through the Vail 20/20 Focus on the Future process the community established a housing goal. It is as follows: "The Town of Vail recognizes the need for housing as infrastructure that promotes community, reduces transit needs and keeps more employees living in the town, and will provide enough deed -restricted housing for at least 30 percent of the workforce through policies, regulations and publicly initiated development." Based upon the community's work, the Vail Town Council has confirmed the Town of Vail recognizes deed restricted employee housing as basic infrastructure. This type of housing allows employees to live within the town, promoting community, and improving the quality of our local workforce, thereby supporting the local economy, and reducing regional transit needs. The Employee Housing Strategic Plan (EHSP) seeks to meet the expectations established by the community and confirmed by the Town Council and provide enough deed -restricted housing for at least 30 percent of the community's workforce to live in the Town of Vail through a variety of policies, regulations and publicly initiated development projects. The Employee Housing Strategic Plan then outlines the various objectives and policies for implementing the plan. It provides a list of Town Initiatives, one of which is specifically applicable to this project: Incentive Zoning and Density Bonuses The Town will consider workforce housing objectives in all review processes that permit discretion. This means that the Town will work actively with developers as a part of the Housing District, Special Development District review processes and requested changes in zoning to not only meet the requirements of existing code, but to look for opportunities to go beyond code requirements to encourage additional workforce housing to be created. As a part of these review processes the Town will work actively with developers to create incentives to develop housing that exceeds the minimal requirements contained in the code. Additional density may be granted in selected locations through the appropriate review processes, and fee waivers and subsidies may be considered. The Incentives Zoning and Density Bonuses help Vail to "catch up" with existing deficiencies and add to the overall percent of employees living within the Town of Vail. As indicated in this submittal, the proposal complies with and furthers the purposes and goals of the Town's employee housing requirements and master plans. 15 Criteria for Review 1. Compatibility: Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. Applicant Analysis: The architecture is consistent with the high quality found on Phase 1 of Mountain View Residences, and is typical of recent redevelopment projects within Vail Village, such as Solaris, the Four Seasons, and the Sebastian. The concept is to use natural materials, such as stone, wood composite siding, and zinc, to create a project that is responsive to the environment and the surrounding neighborhood. Varying roof pitches and forms allow for visual interest. Before the redevelopment of the site, there was significant surface parking. The structured parking now allows the site to be redeveloped to the standards that Vail is accustomed to. The building facades, based on comments from the PEC have been highly articulated as demonstrated by the revised plans. The maximum height of the proposed Phase 2 building is 69.9 ft., which exceeds the underlying zoning HDMF maximum height restriction of 48 ft. and is a requested deviation with the establishment of this SDD. Building height is a common deviation for SDDs in Vail Village, especially those located along the Frontage Road, including the Sebastian, Vail Village Inn Phase 3, Solaris, and the Four Seasons. Many older existing HDMF or PA zoned buildings also exceed the 48 ft. maximum height requirement such as the Mountain Haus building. The proposed Phase 2 building, similar to the Phase 1 building, is generally 4 stories with additional livable space in the roof through the use of dormers. Unlike the Phase 1 building, Phase 2 sits upon a parking structure which sits slightly above natural grade. As a result, the height exceeds 48 ft., but is similar in appearance of height to surrounding properties. When looking at compatibility it is necessary to not only look at the existing buildings on neighboring properties, but the relationship of those properties to current development standards. For example, the Tyrolean building is not developed to the full height that it is entitled to. If it were, the transition in building height would appear even more natural compared to the proposed building. Another thing that has to be taken into consideration are the other aspects of a neighboring property that create impacts. For instance, the Tyrolean property was developed with variances for building setbacks, GRFA, and site coverage. The Conceptual Building Height Plan found in the Vail Village Master Plan, shows this property as 4 stories along with the Tyrolean Building. This area is flanked to the east with a bubble suggesting 5-6 stories for The Wren and a portion of the Apollo Park property and a bubble to the west recommending 5 stories at the Village Parking Structure. The height diagram is conceptual in nature. Further proof of its conceptual nature is how the Town Council has implemented the plan for buildings along the South Frontage Road. Portions of the Sebastian property are shown at 3-4 stories where the buildings were approved at 5-6 stories. Similarly, the Solaris property, is shown by the plan at 5-6 stories along the S. Frontage Road where it is 6-7 stories today. 16 Significant surface parking lots are a characteristic of the immediate neighborhood, which is not a very efficient use of land. It is likely (and in fact, a requirement of the Vail Village Master Plan) that when these properties redevelop, parking will be located within a below grade structure, similar to the proposed Phase 2 project. These existing surface lots dominate the area: Surface parking lots at The Wren and Apollo Park. Future redevelopment of these sites will likely include below - grade parking, with buildings above. The development of property in this neighborhood provides unique opportunities for buffer zones between developments. There is a path from the Frontage Road down to the Gore Creek path that was constructed as part of the Phase 1 building and which will be partially relocated with the Phase 2 building, which allows for a buffer zone between this project and the existing Apollo Park. Additionally, both the Phase 1 and Phase 2 projects provide the full 20 ft. buffer to the property line for the Tyrolean. The building has also been stepped back from the Tyrolean, building mass removed, and roof elements lowered to help provide additional setback and buffer to the property. Vail Mountain View is compatible with and sensitive to the character of the immediate environment providing a welcome identity to the area, improving the character of the immediate area, improving the visual integrity of the area. The proposed SDD is consistent with this criterion. Path from Frontage Road down to the Gore Creek path. 2. Relationship: Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. 17 Applicant Analysis: Vail Mountain View Residences is adjacent to the 1-70 and South Frontage Road corridor to the north. To the south of the property is the Town of Va i I stream tract, which is zoned NAPD. Properties further south of Gore Creek are residential developments, typically townhouse development, zoned HDMF. Surrounding properties, including the Tyrolean, Apollo Park, and The Wren are all zoned HDMF. A brief description of the adjacent residential uses is provided below: zlz!:�__- L --rI f",,,L'_'t r , r I Village Parking Structure a 77- n The Tyrolean: There are 9 wholly owned units in the Tyrolean. The site is 0.368 acres. Parking is located within the building. n Apollo Park, Buildings A & B: There are 40 units within Buildings A & B of Apollo Park. Of the 40 units, 34 units are in interval ownership and the remaining 6 units are wholly owned, and the buildings sit on a ground lease. The site is 1.292 acres. The units were originally constructed in the early 1970s and exceeds the density allowance of the HDMF zone district. There are 42 surface parking spaces. The proposed uses are compatible with the surrounding residential uses, which include wholly owned condominiums, short-term rentals, and interval ownership/timeshare, which are similar in character to the uses proposed. The proposed density is similar to that of the surrounding properties and as would be anticipated by the Vail Village Master Plan (VVMP). The WMP, adopted in 1990, anticipated that the proposed infill development on this site and adjoining properties would be developed above existing zoning limitations. As a result, Mountain View is compatible with the surrounding uses and activity and is consistent with this criterion. 3. Parking And Loading: Compliance with parking and loading requirements as outlined in chapter 10 of this title. Applicant Analysis: A parking analysis was provided in a previous section of the submittal. As that analysis provided, the entire project, both Phase I and 2 are in compliance with the parking requirements of Chapter 10. Mountain View is required one loading berth to comply with Chapter 10 of the Town of Vail Zoning Regulations. Due to some modifications to the plan based on input from both staff and the Planning and Environmental Commission, the loading space has now been relocated to the front setback. This is a deviation from the code and is a request of this Special Development District. The loading space now complies with size requirements. Trash and recycle dumpsters will be stored in the garage and pulled out on collection day. Based on the recommendation from Vail Honeywagon, there will be two 3 -yard trash dumpsters and two 3 -yard recycle dumpsters picked up twice a week during low season and three times a week during high season. 4. Comprehensive Plan: Conformity with applicable elements of the Vail comprehensive plan, town policies and urban design plans. Applicant Analysis: This property is subject to the Vail Village Master Plan. It is not subject to the Vail Village Urban Design Guide Plan. The Vail Village Master Plan provides both general and specific guidance on the redevelopment of this property. The Vail Village Master Plan provides the following overall goals, objectives, and policies: GOAL #2 TO FOSTER A STRONG TOURIST INDUSTRY AND PROMOTE YEAR - AROUND ECONOMIC HEALTH AND VIABILITY FOR THE VILLAGE AND FOR THE COMMUNITYAS A WHOLE. Objective 2.3: Increase the number of residential units available for short term overnight accommodations. Policy 2.3.1: The development of short term accommodation units is strongly encouraged. Residential units that are developed above existing density levels are required to be designed or managed in a manner that makes them available for short term overnight rental. Objective 2.6: Encourage the development of employee housing units in Vail Village through the efforts of the private sector. Policy 2.6.1: Employee housing units may be required as part of any new or redevelopment project requesting density over that allowed by existing zoning. Policy 2.6.2: Employee housing shall be developed with appropriate restrictions so as to insure their availability and affordability to the local work force. Policy 2.6.3: The Town of Vail may facilitate in the development of affordable housing by providing appropriate assistance. Policy 2.6.4: Employee housing shall be developed in the Village when required by the Town's adopted Zoning Regulations. GOAL #5 INCREASE AND IMPROVE THE CAPACITY, EFFICIENCY, AND AESTHETICS OF THE TRANSPORTATION AND CIRCULATION SYSTEMS THROUGHOUT THE VILLAGE. Objective 5.1: Meet parking demands with public and private parking facilities 19 Policy 5.1.1: For new development that is located outside of the Commercial Core I Zone District, on-site parking shall be provided (rather than paying into the parking fund) to meet any additional parking demand as required by the zoning code. Policy 5.1.5: Redevelopment projects shall be strongly encouraged to provide underground or visually concealed parking. The Vail Village Master Plan encourages an increase in the number of residential units, especially for short term overnight accommodation. Mountain View Phase 2 includes the provision of 19 accommodation units. These are hotel room product available for short term overnight rentals. In addition, the project includes 12 dwelling units and 15 lock -off units, all of which will be able to participate in a voluntary short term rental program. The units have been designed to encourage participation for the dwelling units and the lock -offs. With the on-site management available for the accommodation units, participation in the short term rental program is anticipated to be high. With this project alone, there is an addition of 46 new units available for short term rental, which is a top priority of the Vail Village Master Plan. Assuming an average 70% annual occupancy rate, that translates to approximately 12,000 room nights within the Village area. Example of quality of employee housing units proposed in Phase 2 Along with encouraging the provision of employee housing, the Vail Village Master plan recognizes the need for the development of employee housing in Vail Village. Vail Mountain View Phase 2 includes the provision of 10 deed -restricted employee housing units, well in excess of any requirements. An Employee Housing Plan is provided as part of this submittal, but to summarize the plan, the commercial linkage requirement of 2.66 employees can be converted to 350 sq. ft. per employee, resulting in a commercial linkage requirement of 931 sq. ft. Adding this to the inclusionary requirement of 2,712 sq. ft., the total employee housing requirement equates to 3,643 sq. ft. As proposed, there is 10,574 sq. ft. in 10 employee housing units, 6,931 sq. ft. in excess of the requirement. This is unprecedented in a project in Vail Village. The Vail Village Master Plan also includes recommendations for building heights within Vail Village. The Master Plan states this with regard to the Building Height Plan: BUILDING HEIGHT PLAN Generally speaking, it is the goal of this Plan to maintain -the concentration of low scale buildings in the core area while positioning larger buildings along the northern 20 periphery (along the Frontage Road), as depicted in the __-_- Building Height Profile Plan. This pattern has Q • a I r e a d been 34 g 3 * v 34 established and -in 33, _' =. - _ _.. some cases these '3-4 .__34 larger structures along, CED the Frontage Road 2.3 1-2 z3 serve to frame views over Vail Village to Vail - CONCEPTl1AL Mountain. The Buildin c g HEIGHTHEIGHT PLAN Height Plan also strives, 3-4- in some areas, to .�•.� -.- preserve major views from public right-of- ways. Building heights greatly: influence the character of the built environment - in the Village. This is particularly true in the VIEW CORRIDORS IELEVATION FROM FRONTAGE ROADI Village Core where typical building heights of three to four stories _ establish a pleasing - —r human scale. BUILDING The building heights BUILDING MASSING IVILLAGE CORE SECTIONI HEIGHT g g PROFILE expressed on this Illustrative Plan are Mai intended to provide general guidelines. Additional study should be made during specific project review relative to a building's height impact and the streetscape and relationship to surrounding structures. Specific design considerations on building heights are found in the Sub -Area section of this -Plan and in the Vail Village Urban Design Guide Plan. As indicated in the recommendations regarding building height, generally buildings are to be tallest along the South Frontage Road, then step down to lower heights within the Village Core. Buildings are generally shown to be 5-6 stories along the S. Frontage Road, though the building height shown for the infill of portions of Apollo Park and Vail Mountain View is indicated at 4 stories. The "Conceptual Building Height Plan" further describes a story as 9 ft. of height, not including the roof and indicates varied roof heights are desired. This building height limitation is challenging as the current description of a story as 9 ft. in height is generally 21 considered outdated and produces undesirable units with very little head height, based on current market preferences. Vail Mountain View Phase 1 complies with the Conceptual Building Height Plan and HDMF zoning height restriction of 48 ft. This was appropriate due to its proximity to Gore Creek. However, Phase 2 is located primarily along the South Frontage Road and is a location where additional height is appropriate, as evidenced by recent SDD projects, including Solaris and the Sebastian. In general, Phase 2 complies with the 4-story recommendation, but does include a portion of the existing parking structure which is slightly above grade. Along the South Frontage Road, the building generally appears as a 4-story building, with the 5th story within the roof structure, as a loft or dormer level. On the south elevation, facing Phase 1, the building is a 4-story building, sitting on top of a partially exposed level of parking. The project generally complies with the Master Plan height recommendation, but exceeds the 48 ft. height limitation of the HDMF zone district. As a result, a deviation from the underlying zoning height restriction of 48 ft. is requested, though the project generally complies with the Building Height recommendations. As mentioned under criterion #1, several projects have been developed along the S. Frontage Road two stories above the conceptual roof height plan of the Vail Village Master Plan. The Vail Village Master Plan also provides an Action Plan, showing potential locations for development projects, as described below: ACTION PLAN The Action Plan indicates potential development and improvement projects that would be consistent with the goals, objectives and policies of the Vail Village Master Plan. The Action Plan is a composite of the Land Use, Open Space, Parking and Circulation and Building Height elements. 22 Areas identified by the Plan as having potential for additional development have previously received Town approvals or have been recognized as being consistent with the various elements of the Master Plan. However, the Action Plan is not intended to be an all-inclusive list of improvements, which may occur, or an indication of Town approval for any specific development proposals. The review of any development proposal will be based upon compliance with all relative elements of the Village Master Plan. Numerical references found on the Action Plan map refer to more detailed descriptions of proposed improvements, located in the Sub -area section of this Plan. These descriptions provide a detailed account of the goals, objectives, and design considerations relative to each of the development and improvement projects. Graphic representation of improvement projects on the Action Plan are not intended to represent design solutions. Sub -area concepts, applicable goals, objectives, and policies of this Plan, zoning standards and design considerations outlined in the Vail Village Urban Design Guide Plan are the criteria for evaluating any development proposal. Furthermore, private covenants exist in many areas of Vail Village and should be a consideration addressed between a developer and other applicable private property owners. The massive area of surface parking associated with Apollo Park and the Wren are indicted for "Residential/Lodging Infill." This is important to note, especially with regard to Apollo Park, in that the Action plan clearly shows additional residential development beyond what currently existed at Apollo Park, as Apollo Park already exceeded the density limitation of the HDMF zone district. Buildings C and D totaled 49 dwelling units, though only allowed 32 dwelling units by zoning. In fact, as proposed at 44.5 units (for Phase 1 and 2), the project is more in compliance with the underlying zoning with regard to density, though a deviation from this limitation is still required. The increase in density and GRFA was clearly contemplated by the Vail Village Master Plan and therefore complies with the "Action Plan." Finally, the Vail Village Master Plan provides site specific recommendations for the various sub- areas of the Village. This property is within Sub -Area #9, East Frontage Road. The master plan states: EAST FRONTAGE ROAD SUB -AREA (#9) The East Frontage Road Sub -Area is comprised of condominium and time share residential development. This sub -area is unique in that its access is directly off of the Frontage Road, causing little vehicular impact on other areas of the Village. Large areas of surface parking within the sub -area provide the opportunity for additional residential infill development. Given proper attention to design considerations, this sub -area could provide additional density within close proximity to the Village core. At the present time, the sub -area is separated from the Village core by Gore Creek. This sub -area has a pedestrian connection to the Village and Ford Park -via the Village Streamwalk. A sidewalk along the Frontage Road should be constructed to improve pedestrian safety and further connect the Village parking structure to Ford Park. The area between buildings and Gore Creek must be improved to enhance natural environment. #9-1 Parking Lot Infill 23 Residential infill over existing surface parking. Height of building to be limited so as to not impede view corridors from the frontage road (and Interstate 70) to the Village and Vail Mountain. Mass of buildings to step back from the Frontage Road to prevent sun/ shade impacts on the road. Satisfying parking demand on site will necessitate structured parking. A substantial landscape buffer shall be provided between any new development and the Frontage Road without jeopardizing future frontage road improvements. Special emphasis on 1.2, 2.3, 2.6, 3.1, 3.4, 5.4, 6.1. The Vail Village Master Plan identifies that the large areas of surface parking provide opportunities for additional residential development. It recommends the construction of a sidewalk along the S. Frontage Road, connecting the parking structure with Ford Park, which has been completed by the Town but which the Town now wishes to relocate. The plan also recommends that the height of buildings in this sub -area be limited to not impede view corridors from the Frontage Road to the Village and Vail Mountain. As indicated in these views from google earth, the Village is not visible at all from I-70 or the Frontage Road. Since 1990 Google Earth image street view of site from east -bound 1-70. Google Earth image street view of site from S. Frontage Rd. 24 when the Vail Village Master Plan was adopted, significant improvements in technology have allow architects to much more accurately reflect the views effected by proposed buildings. As indicated in this image, Vail Mountain remains visible with the proposed Phase 2. Proposed Mountain View Phase 2 as viewed from west -bound 1-70 As proposed, there will be a substantial landscape buffer between the edge of the road and the proposed structure. The buffer includes an 8 ft. to 10 ft. strip of green lawn area, a 10 ft. wide pedestrian sidewalk, and a 5 ft. to 15 ft. landscape/hardscape buffer in front of the building. At its greatest, the proposed building is approximately 35 ft. from the edge of the proposed roadway. The buffer would be even greater would it not be for the additional roadway improvements being requested by the Public Works Department to accommodate future traffic lane widening east of Vail Valley Drive. The applicant is agreeable to the encroachment/taking of the Vail Mountain View property (approximately 878 sq. ft. of land) to accommodate the Town's desired road section. As recommended by the Vail Village Master Plan, all parking for the project is structured. As indicated on the landscape plan, significant landscaping is proposed along the north elevation, and the 20 ft. setback along this property is maintained. The proposed project is consistent with the Vail Housing Strategic Plan as evidenced by the letter of support from the Vail Local Housing Authority. Overall, the proposed project complies and is consistent with the Vail Village Master Plan and the Vail Comprehensive Plan, and furthers the goals and objectives recommended by these plans. 25 5. Natural And/Or Geologic Hazard: Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed. Applicant Analysis: There are no natural or geologic hazards that affect the property. An Environmental Impact Report was prepared for this project by Daiva Katieb of Watershed Environmental Consultants. The report addresses all environmental concerns, including climate, hydrology, atmospheric conditions, Sidewalk along South Frontage Road geology, wildlife, vegetation, wastes, noise, odors, and visual concerns. The report is included as part of this submittal, but to summarize, the report concludes the project is appropriate and without significant impacts to the environment. 6. Design Features: Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. Applicant Analysis: The building is sited above the existing parking structure, utilizing generally the same access as currently exists to the structure. As a result, there is little disturbance to the site. While this SDD request includes a deviation from the site coverage limitation as a result of the underground parking structure, the project complies with site coverage requirements for above -grade improvements and landscape area. When possible, existing landscaping is maintained, and none of the existing landscaping associated with Phase 1 will be modified with the construction of Phase 2. A landscape plan, prepared by Jamie McCluskie of MacDesign, has been included with the submittal. The plan focuses the landscaping along the South Frontage Road, providing a landscape buffer between the road and the units located on the first floor. The goal is to use ornamental grasses and brownstone boulders, similar to the landscape treatments at recent projects like First Chair and Solaris. The SDD produces a functional development plan which is sensitive to the existing landscaping and neighborhood. There are no natural features remaining on this portion of the property since its initial development in the 1970s. As a result, the proposed SDD is consistent with this criterion. 7. Traffic: A circulation system designed for both vehicles and pedestrians addressing on and off site traffic circulation. Applicant Analysis: A traffic letter was prepared by Skip Hudson, P.E. of Turn Key Consulting, LLC. According to his analysis, the current CDOT Access Permit allows for more traffic than is 26 generated by the proposed development. This is due to the fact that the leased parking facility will be converted to parking serving the uses onsite. In addition, the proposed use does not generate 20% more traffic than the current site use. As a result, the proposed Phase 2 does not require an additional CDOT Access Permit. The general circulation for vehicles is consistent with how the site functions currently. The site is accessed from the South Frontage Road, with vehicles entering the parking structure at two points, the further south garage entrance for Phase 1 and the north garage entrance beneath the porte cochere for Phase 2. The pedestrian circulation around the buildings includes a sidewalk connection from the S. Frontage Road, connecting down to the Gore Creek path. There is pedestrian circulation around the entirety of the site, allowing for direct access from multiple points to the Gore Creek path. There is also a sidewalk along the South Frontage Road, giving pedestrians access over to Ford Park. The Public works department has requested that the applicant model two scenarios for future roadway/sidewalk layouts that require encroachment onto the applicant's property. These future roadway segments are based on the assumption of a future Town parking garage of 400 parking spaces being developed on Ford Park and used for winter skier parking. This concept, while included in the Town's transportation master plan, is an unlikely scenario especially in light of the new parking structure being designed for the Red Sandstone Elementary School property. The first option developed, shown in the plans as Option A, is based on there being a future roundabout at the intersection of Vail Valley Drive Pedestrian connection between the Tyrolean & Phase 1 and South Frontage Road. This would be a one -lane roundabout. The entire roadway improvements could lie entirely within the Town's right-of-way but for the Public Works Department desire for a snow storage area between the curb and the proposed 10 ft. sidewalk, a condition not found anywhere along this section of roadway from the Four Season Hotel to Ford Park. The total encroachment onto the applicant's property in this scenario is approximately 878 sq. ft. of land taken by the Town. The applicant is able to easily accommodate Option A and is agreeable to the proposal. The second option, shown in the plans as Option B, is based on there being a 4 -lane section of roadway plus a westbound left turn lane onto Vail Valley Drive, a 2.5 ft. curb and gutter, and an attached 10 ft. wide sidewalk,. This proposed section has an encroachment on the applicant's property of 1,870 sq. ft. This request from the Public Works Department has significant 27 impacts upon the landscape area in front of the existing and proposed structure and affects the proposed loading space. The applicant does not believe that this proposal is reasonable based upon the proposed roadway section. The applicant believes there are opportunities for the Town to reduce the impacts by removing the median and eliminating the in -lane bike shoulder. It should be noted that none of these roadway improvements are necessary based on the impacts of the project. These are simply requests by the Town for, in essence, additional land to accommodate future conceptual roadway improvements due to there being a development request on the table. The applicant has agreed with Option A which includes 878 sq. ft. of the applicant's land which should be considered an additional public benefit addressing a town - wide issue not created by the proposed development. The proposed SDD is consistent with this criterion. 8. Landscaping: Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and function. Applicant Analysis: The landscape plan was developed by MacDesign with an eye towards functionality, use of native species, and maximizing the areas best suited for planting. Through the use of ornamental grasses and brownstone boulders, the entry is given prominence. Large amounts of sod are proposed along the more formal interface with the S. Frontage Road as requested by the Public Works Department to accommodate snow storage. This will be the only site from the Four Seasons Hotel to - I Ford Park to provide such a snow storage area. This lawn area transitions to a 10 ft. sidewalk followed by formal landscaped areas in front of the building. This buffer area between the South Frontage Road and the existing parking structure/proposed building varies in width from approximately 35 ft. to 23 ft. optimizing views and buffering of the proposed building. When possible, the existing landscaping Pedestrian path and buffer zone between Phase 1 & Apollo Park is preserved, as most of it was planted with the 2006 Phase 1 development. The existing paver pattern is proposed to be continued, creating cohesion between Phase 1 and Phase 2. The proposed loading area is also treat with pavers making it feel more like a plaza area than a loading zone since 99% of the time the space will not be used for loading and will site empty. The project complies with the underlying zoning requirements without any need for a deviation to landscape area requirements. There are no natural features to preserve in this area where the proposed building is being located as the area was previously disturb from development that occurred in the 1970s. As a result, the proposed landscape plan is consistent with this criterion. 9. Workable Plan: Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. Applicant Analysis: The project will be completed in one phase, therefore this criterion is not applicable. 29 z 0 ------------------------------------ Cl) Ln rn L99 18 00 'IIVA 'iSVD GVO�l DSViNO�IJ Hinos tv, 11 3SVHd - - - - - - - - - - - - - d g M31A NiViNnow im ------------ --- > 0 - ----------- U z 0 ------------------------------------ g 2s 2 . ........... . ... . .... . ..... .. .. "..2hd LU ca LU 2. O................... . ..... 22 h.- n M LGM 00'11VA 'iSVD tv, Ln 11 3SVHd r.n A---------- M31A NiViNnow im . - ------------ �-Oo o 00.0\\�\\\\\\ j\\\\\\\\2 nfi� 5 8 V, CD L9M00'IIVA 11 3SVHd V, Q Q Q O O O O O O O O T Z E_ V i LGM 00'11VA 7SV3 OVO2l DSV1N0211 H1f10S tv, -------------- F N Q 11 3SVHd N w M31A NiViNnow im a w Q Q Q Q O O O O O O O O M LGM 00'11VA 'iSVD GVO2l 3SV1NO2IJ Hinos tv, -------------- 11 3SVHd tn M31A NiViNnow im A ------------ -- ----------- CD L9M00'IIVA 'iSVD GVO�l DSViNO�IJ Hinos « 11 3SVHd t'n M31A NiViNnow im---------- - ----------- WHO \\\\\\\\\\\\\\}\\ y . y 0 (D (D V, A Ln LGM0 'IIVA 'isv3 CIV 021 30V1NO2IJ Hinos tv, 11 3SVHd to M31A NiViNnow im -- ---------- - - ----------- �^ LGM 00'IIVA '1SV3 CIV021 3SV1N021I H1f10S tv, o 0 LUa v II 3SVHdtn O d N � a M31A NlViNnow im LL 1 © N 1 I a O O G O w O O U 2 2 ■ EIEIEI■ Tom.•/ T T O 11 111 111 111 & T T I •��I I II �m N ■ EIEIEI■ o © LUa v O d � 1 © N o I o I I o I 11 111 111 111 & T T I •��I I II �m N ■ EIEIEI■ 0, , w 0° o o U f7 2 2 ■ ■❑❑❑ z. w a 00 o o U 7 2 2 ■ ■❑❑❑ CT)Z c_ �^ L991,8 001 IVA '1SV3 0V02l 3SV1NO2IJ Hinos tv, I II 3SVHd d N a M31A NlViNnow im LL m m m 0, , w 0° o o U f7 2 2 ■ ■❑❑❑ z. w a 00 o o U 7 2 2 ■ ■❑❑❑ z. w oQ a o° w o o U 7 2 2 ■ ■NEIN T .•/ �� �•_�_-___ �/ ISO m i I I I I' I z. w oQ a o° w o o U 7 2 2 ■ ■NEIN T .•/ �� �•_�_-___ �/ ISO m i �Z c_ c� LGM 00'IIVA '1SV3 0V02l 30V1NO2IJ Hinos tv, m 0 I M II 3SVHd d N a M31A NlViNnow im LL ❑ ❑In❑■ 0 (DW a o° w o o 0 0 2 2 ■ ■■❑■ N i) M i) CD L9M00'IIVA 'iSVD GVOl 30V1NO2IJ Hinos tv, 11 3SVHd A-� -- M31A NiViNnow im ---------- - ----------- i) M i) CD Ll L9M00'IIVA 'iSVD GV02DSViNO� IJ Hinos tv, 11 3SVHd -g C4 u M31A NiViNnow im A-� ---------- --- z ------------ 0> u- �1) V, w ME :e CT)z c_ c� Ln L991800'IIVA isvD OV02l 30V1NO2IJ Hinos tv, II 3SVHd M31A NiViNnow im F N F t x w N 8 w a IT N Go i N 1 N 1 1 i - , �I% 22y !m z' �, « 1 3SVHa M31A NiVlNno■im `, §® - (� o o « ( L iac �Illfl�l IMI I"'Ell ■■�■ME AIin ■■N I �■ Hill ■IIIII -- -- , I-II"I'I' -IIIIIIIIillll ppppp iiiiiii '''i" Illlri;� '■I IIIIIIIIII _:;��� �I`I Iklu NIIIIII eau IIII� iiiiiili Intl uir"' MIN e� IANI IIIII A Wi � ZLGM �^ 00'IIVA '1$V3 OV021 30V1N021I H1f10S tv,mz II 3SVHd' _ 0 M M31A NlViNnow 11\/A w - a mown L iac �Illfl�l IMI I"'Ell ■■�■ME AIin ■■N I �■ Hill ■IIIII -- -- , I-II"I'I' -IIIIIIIIillll ppppp iiiiiii '''i" Illlri;� '■I IIIIIIIIII _:;��� �I`I Iklu NIIIIII eau IIII� iiiiiili Intl uir"' MIN e� IANI IIIII A Wi ® ■�mooi �iooio �s ■ 111111111 �IIIIIII 4�:� IIII ■■I ■I ■ ■u" ■■I ■I ■I ..I III■!!!!!!!! M1 � j j�uuiii iiiiiiiii ■ ■ �I � �I Illllllllll ■ulllllll � � ■Ililllll ■iiiiiiiii ■IVIIIIII ■IIIIIIIII � i IIIIIIIII IIIIIIIII �� MIIII IIIIIIIII �IIIIIgI ;� � — �1 �III�1 ■ /11■W =I I/ ■iiiiiiiii ■iiiiiiiii ■iiiiiiiii ■ ■ ■iiiiiiiii III■!!!!!!!! IIII� IIII� Milli!!!! � j j�uuiii iiiiiiiii ■ ■ �'I■Ilullllg ■ulllllll � � ■Ililllll ■iiiiiiiii SII �llllfl�l � �1 �INIIIN III�I � IIIIIIIII IIIIIIIII ,ISI � J�IIIIIIII IIIIIIIII � � IIIIIIIII � � 'll■IIIIIIIII ■iiiiiiiii � � _ ■I ■I,I��i■I � ■I ■IIP!I■I �� IIIIIIIII �� � J�IIIIIIII tt�llllllll r� � 41I■IIIIIIIII ■Illlullll-�_-�■= �■���������� IIIIIIIII - \�11111111 W ___■= lw = ■� �I11�111�1 �IU�11�1 JIM /11■W =I m11■AI imp IN Mill Mill SII IIIIIII1 111= mill 111= X119 fll �1 � �� /'bil oil' ., ■I ■I ■1- �_ ■I ■I ■I �- IIIEi mu ii mi /11■111 SII '= CDM c� I Mo L9M 00'IIVA. isvD OV02l 30V1NO2IJ Hinos tv, 113SVHd' M31A NiViNnow 11\/A ---------- =F = T g w 0 I F V/ \ f X , r I N 1 CT)z �^ K�10 L991800'IIVA. isvD OV02l 30V1N021I Hinos tv, II3SVHd' M31A NiViNnow ll\/A F N LL 0 CT)Z �^ L991800'IIVA. isvD OV02l 30V1NO2IJ Hinos tv, II3SVHd' M31A NiViNnow 11\/A F w 0 4 I � / -A Z CT)�^ IY'1 o '. LS91800 'IIVA. '1SV3 (IV 30V1N021J H1f10S 4E4 II 3SVHd' M31A NiViNnow 11\/A FC W � z y V 4 I � / -A - ; , CD k�, �\\ � !mo,» « 3sHa r --- « M31AN�lNno■i�A §® , . .. ..... I'm owl Ili...... I I =III m ■ — m p_TI 1__ -&■ � I�iiiiiiiii � 1 � � • ■�' �iiiiiiiiii �iiiiiiiiii �� � �- � ����mooio �00000 X18 _ ®Illllilll ®Illllilll _III � • � ; . 1 1 =FM—=I OF 1 1 1 • r ■ I�III OIIIIIIII � � j �1°' � ■ — imimir �mmm 2111ii "I ■ llmni ■rliiR m , SII m m V■ _ _ 41 6A 1 Mill INlij Mill.ilil . Al O O O O o ®1 o I M1 CT)Z c_ �^ L991,8 001 IVA '1SV3 OVO2l 3SV1NO2IJ H1f10S tv, --- F T O 11 3SVHd N I . w o a= M31A NiViNnow 11\/A a w Q I :I �I I 11 -- ------- -- O O O O o ®1 o I M1 m SII I �I o L o I . o a= o LEE --- -II• -0 f I :I �I I 11 -- ------- -- ---- T ---------- o � 1 1 ® : -- I I CD t'n L9M00'IIVA 'iSVD GVO2l 3SV1NO2IJ Hinos tv, 11 3SVHd M31A NiViNnow im ---------- - ----------- 7 • r 7 M LGM 00'11VA 'iSVD GVOl 30V1NO2IJ Hinos tv, 11 3SVHd t'n M31A NiViNnow im ---------- - ----------- m 2. H !.-A 8x W ow Q Q Q ----- ------- - -- --(D k� Cl) Ln LGM 00'11VA 'iSVD GVO2l 3SV1NO2IJ Hinos tv, 11 3SVHd -------------- - M31A NiViNnow im -- ----------- - ----------- k� CT) L9M00'IIVA isvD (IVO2l 3SV1NO2IJ Hinos tv, 11 3SVHd -------------- M31A NiViNnow im ----------- CT) Z c� 1 Mo L9M 00'IIVA. isvD OVO2l 30V1NO2IJ Hinos tv, II3SVHd' ------------ _ 0 w M 0 !t M31A NiViNnow 11\/A w - m 0w m 51n I„ Iv I� I 1= W LU t7 D GF W W 00 H 0 d v o O °o0 O ao 0 Lu !7 O W m O r W LU t7 G L W O F H O h a v O x a o W W O m !7 O O O I 7 l� Z c_ Cl)c� Ln,, L991800'IIVA '1SV3 OVO2l 3SV1NO2IJ Hinos tv, .F _ m W O r 1 A®' II 3SVHd o N M31A NiViNnow im w a W LU t7 D GF W W 00 H 0 d v o O °o0 O ao 0 Lu !7 O W m O r W LU t7 G L W O F H O h a v O x a o W W O m !7 O O O I 7 l� CT) Ln,, L99 �8 00'11VA isvD (IVO2l DSViNO2IJ Hinos tv, 11 3SVHd - ------------ M31A NiViNnow im - ------------ g - ----------- V, CT) L9M00'IIVA 'iSVD GVO2l 3SV1NO2IJ Hinos tv, 11 3SVHd M31A NiViNnow im - -------------- - - ----------- V, 2 00 • I. , 19 ff A W, CDM L L9M00'IIVA 'iSVD GV02l 3SV1NO2IJ Hinos tv, 11 3SVHd M31A NiViNnow im -F ---------- - ------------ 2 00 • I. , 19 ff A W, I- T T T z 0 t qT CT) LGM 00'11VA 'iSVD GVO�l DSViNO�IJ Hinos tv, Ln 11 3SVHd M31A NiViNnow im I- T T T z 0 t qT t -51 i L.f) J99AJ =l (IVOU �IeViNC:J=l Hinos nb 11 3SVHd ------------- 7 M31A NIVINnObV 71VA I - ------------ t -51 i I 7 z 14 2 3 �7 ? i7l, i t 7 1 -�;t g a`a FF ti t 10 S f 5 T 1 L A 7�R , at 7 i 7 t 2 t A I 7 14 2 3 i7l, t 5 A 7�R , at t 27 A E7 4 0 30 = Q TZ �_ J991S 00'AVA 4VOU 3JV1N0?J=l Hinos nE w O LV/)/15V3 (n 113SVHd 2 4 Q : M31A NIV1NnOkV 71VA == 4 a 0 30 ¢ =5<0 _ �3 s =waSa .oma �� I r W6odmu�o 0 a I Zoe azo 0 s LL z Z >- 30 ¢ =5<0 g doNNo4go �3 s =waSa .oma �� W6odmu�o a I Zoe azo 0 s LL z Z >- L.f) J991200 AVA 15v3 (IVOU 3eViNG'J=l Hinos n 11 3SVHd ------------- a M31A NIVINnObV 71VA -------------- -- ----------- tu L./) M 0 J99L800 'AVA 15V3 OVOU 3JVINO:J=l Hinos nE 113SVHd a = ------------- - g m Q d O N o E a o M31A NIV1NI10W 71b�A tu 0 0 I o E a 3r�v o j tu I j ofI�Vr Pbt° 1N® IM , ..-10116 N N N❑ 0 ---------- < TT�� L s i ii L.f) CIVJ991,po AVA isv�l OU �leviNG'J=l Hinos nb 11 3SVHd M31A NIVINnOkV 71VA -------------- ------------ ---------- ----------- tea ---------- ---------------------- ---------- o c ----------- -------- ----- z �z Vz/ z j:1 I a. i ill VI II I� �Ik L.f)Q ƒ ^%�,------------- `� » ► 3SVd = ` 2 § M31A mV §no■ 2V _ - N . V §:/ (� ] § §:/ §\ B>° L°) z .\/ �t% ~ © m + :� $ °•. \ d / \/ / Z` _ ©© -: m\�, `»\} 13Sdd , r _ z M]m NI 1Nnow II A - _ \ }[\\{\ \ )\ \(\\§\){)}(\ (� SSS _ r* . A F-, i - 117 CD L991800'11VA 'iSVD GV021 DSIJHinos tv, -g 11 3SVHd M31A NIViNnowmvA ---------- - ----------- r* . A F-, i - 117 f� 111111 all : Nd -1 =-!! NOW OWN O N C/) W CQ G O rleLU x W Mt Mt d t O d V d V � a O U ,- J o Q N z I � WLU_ >LU Z Qw H � Z z :) cD O a) 2 o MZ o Cfl C7) (1) CU E C6 C/) 0 E O N C O O Cn W CQ G O LU x W i O LO O M. O U ,- J o N >Q z I ZD ZD W_ > ZLU Qw H � Z z cD O C/) MLU MZ Ln LD LD o Vail Village Master Plan VI. ILLUSTRATIVE PLANS The Illustrative Plans provide an overview of the long range goals and objectives for future development of the Village. Each plan depicts a key element that contributes to the character and function of Vail Village. These elements include land use, open space, circulation and building heights. Together these plans reflect the Master Plan's goals, objectives and policy statements. They provide the criteria for evaluating development proposals and planning for future public improvements. A summary plan, referred to as the Action Plan, is a composite of the identified changes end improvements from each of the Illustrative Plans. The Action Plan graphically summarizes proposed public and private sector changes for Vail Village. LAND USE PLAN There is a well-defined overall pattern of land use throughout the Village that establishes one of its more pleasant characteristics. The greatest variety and intensity of uses are found within the Village Core Area and along the pedestrian ways of East Meadow Drive. The mixed use character of these areas make significant contributions to the vitality of the pedestrian experience in the Village. Land uses surrounding these areas are predominantly residential with a mixture of lodging, condominium, and low density residential development. Other land use designations in the Village include heavy service, public facility/parking, and ski base/recreation. Maintaining the general pattern of existing land uses is a stated goal for Vail Village. While some changes in land use are indicated by this Plan, they respect the existing character that has been established throughout the Village. Changes to existing land uses have been recommended in response to other goals of The Village Plan. Specific improvements and developments associated with these changes in land use are expressed in greater detail on the Action Plan and in the Sub -Area section of this Plan. Land use categories in Vail Village include the following: Low Density Residential: The Mill Creek Circle area was the initial subdivision of Vail and is the only neighborhood in the Village made up of exclusively low density residential development. Development in this land use category is limited to two units per lot. There are a total of 19 duplex zoned lots comprising approximately 6.5 acres in this land use category. Medium/High Density Residential: The overwhelming majority of the Village's lodge rooms and condominium units are located in this land use category. Approximately 1,100 units have been developed on the 27 acres of private land in this category. In addition, another 110 units are approved but unbuilt. It is a goal of this Plan to maintain these areas as predominantly lodging oriented with retail development limited to small amounts of "accessory retail". Mixed Use: This category includes the "historic" Village core and properties near the pedestrianized streets of the Village. Lodging, retail and a limited amount of office use -are found in this category. With nearly 270,000 square feet of retail space and approximately 320 residential units, the mixed use character of these areas is a major factor in the appeal of Vail Village. Ski Base/Recreation: Located at the base of Vail Mountain in the Golden Peak area and immediately adjacent to Vail Village, this designation is intended to provide for the facilities and services inherent to the operation of a ski area. Uses and activities for these areas are intended to encourage a safe, convenient, and aesthetically -pleasing transition between the ski mountain and surrounding land use categories. The range of uses and activities appropriate in the Ski Base/Recreation land use category may include skier and resort services, ski lifts, ski trails, base facilities, public restrooms, ticket sales, clubs, public plazas, outdoor cultural/art events and sports venue, open spaces, parking and loading/delivery facilities, and residential, retail, and restaurant uses. Public Facility/Parking: The only property in this category is the Town -owned parking structure and adjacent surface parking lot. Existing uses include: public and charter bus parking, transportation 16 Vail Village Master Plan facilities and a limited amount of office and retail activity. Potential changes to the character of these uses would be the introduction of other public purpose activities such as a visitor center, performing arts center, etc. OPEN SPACE PLAN Four different classifications of open space are indicated on the Open Space Plan. The types of open space vary from greenbelt natural open space to the more urbanized open space created by the Village's numerous public plazas. While the role of each of these forms of open space varies, they all contribute to the recreational, aesthetic, and environmental features of the Village. For the purposes of this Plan, open space is defined as conditions at the existing natural grade of the land. The following further defines each of these four types of open space: Greenbelt Natural Open Space: Greenbelt Natural Open space is designed to protect environmentally sensitive areas from the development of structures and to preserve open space in its natural state. Areas designated as Greenbelt Natural Open Space are dominated on the south by undeveloped portions of Vail Mountain adjacent to the Village. Stream tracts in the Village are also designated as Greenbelt Natural Open Space. Development in these areas is limited to recreation related amenities such as ski base facilities, pedestrian walkways, bikeways, and passive recreation areas. Parks: Parks occur on publicly owned or leased land and are developed to varying degrees. A. Ford Park is a major park facility located at the easterly edge of the Village. It provides recreational activity for the entire community with a variety of developed improvements, including structures, and less developed open areas. B. Active Recreation areas such as tennis courts and tot lots provide opportunities for specific recreational activity on sites with developed improvements. C. A number of pocket parks are either existing or planned throughout Vail Village. Pocket parks provide valuable open space for both active and passive recreation as well as contrast from the built environment. Planted Buffers: Planted buffers provide visual relief from roadways and surface parking areas and establish entry ways into the Village. Buffers indicated on this Plan are important landscape features and should generally be preserved. Plazas with Greenspace: Plazas with greenspace are "urban open space." They contribute significantly to the streetscape fabric of the Village. Formed in large part by the buildings and spaces around them, plazas with greenspace provide relief from the built environment, a place for people to gather or relax, areas for special entertainment or other activities and possible location for landscaping, water features, benches and public art. PARKING AND CIRCULATION PLAN The Parking and Circulation Plan recognizes the established pattern of parking and circulation throughout Vail Village. The parking and circulation system is an important element in maintaining the pedestrianized character of the Village. This is accomplished by limiting vehicular access at strategic points, while allowing for necessary operations such as bus service, loading/delivery and emergency vehicle access. The Town's bus system is crucial to controlling and limiting vehicular access to Vail Village. The bus system greatly reduces the reliance on private automobiles, resulting in a reduction of vehicular traffic in the Village's pedestrianized areas. 17 Vail Village Master Plan Aesthetic, as well as functional considerations are important to the Village's circulation system. A long standing goal for the Village has been to improve the pedestrian experience through the development of a continuous network of paths and walkways. As a result, the irregular street pattern in the Village has been enhanced with, numerous pedestrian connections linking "plazas with greenspace" and other forms of open space. Located in and along this network are most of the Village's retail and entertainment activities. While the majority of the circulation system within the Village is in place, a number of major improvements are proposed to reinforce and increase existing pedestrian connections, facilitate access to public land along stream tracts, and further reduce vehicular activity in the core area. BUILDING HEIGHT PLAN Generally speaking, it is the goal of this Plan to maintain -the concentration of low scale buildings in the core area while positioning larger buildings along the northern periphery (along the Frontage Road), as depicted in the Building Height Profile Plan. This pattern has already been established and -in some cases these larger structures along, the Frontage Road serve to frame views over Vail Village to Vail Mountain. The Building Height Plan also strives, in some areas, to preserve major views from public right-of-ways. Building heights greatly influence the character of the built environment in the Village. This is particularly true in the Village Core where typical building heights of three to four stories establish a pleasing human scale. The building heights expressed on this Illustrative Plan are intended to provide general guidelines. Additional study should be made during specific project review relative to a building's height impact and the streetscape and relationship to surrounding structures. Specific design considerations on building heights are found in the Sub -Area section of this -Plan and in the Vail Village Urban Design Guide Plan. ACTION PLAN The Action Plan indicates potential development and improvement projects that would be consistent with the goals, objectives and policies of the Vail Village Master Plan. The Action Plan is a composite of the Land Use, Open Space, Parking and Circulation and Building Height elements. Areas identified by the Plan as having potential for additional development have previously received Town approvals or have been recognized as being consistent with the various elements of the Master Plan. However, the Action Plan is not intended to be an all-inclusive list of improvements, which may occur, or an indication of Town approval for any specific development proposals. The review of any development proposal will be based upon compliance with all relative elements of the Village Master Plan. Numerical references found on the Action Plan map refer to more detailed descriptions of proposed improvements, located in the Sub -area section of this Plan. These descriptions provide a detailed account of the goals, objectives, and design considerations relative to each of the development and improvement projects. Graphic representation of improvement projects on the Action Plan are not intended to represent design solutions. Sub -area concepts, applicable goals, objectives, and policies of this Plan, zoning standards and design considerations outlined in the Vail Village Urban Design Guide Plan are the criteria for evaluating any development proposal. Furthermore, private covenants exist in many areas of Vail Village and should be a consideration addressed between a developer and other applicable private property owners. 18 Vail Village Master Plan L o. IAN �411 7 il!'. Itfl If 19 Vail Village Master Plan 20 V, it Village Master Plan zz r. Z- I p -9*7 21 rV —CYMVn 21 Vail Village Master Plan Ott �• ; i�� A6 1�j cv Al d Pia J �l :l l Vail Village Master Plan 0 LIN 0 0 oG w C� a z 0 cc U- 2 2 cc LL 0 a J w W cc 0 0 0 U W_ 0 "I 46 0 23 III z�6 o�66 1 �_�� - < m=� z 0 U w w cc 0 w t� J J z_ t!a a 0 z O 5 m Vail Village Master Plan sem. �. NiAl! i - r i i l r r t •'i''I'�irlr'i ji. 1 • r" - r sem. �. NiAl! i - r i i r r t •'i''I'�irlr'i ji. i ���• j �+il��'Mi r3� � '' r P7 � f rhe l oil J lfr 1 . �'�r .i. it ■ 5 24 i Vail Village Master Plan VII. VAIL VILLAGE SUB -AREAS A major goal of this Plan is to address the Village as a whole and at the same time be sensitive to the opportunities and constraints that may exist on a site specific basis. To facilitate long range planning unique to each area of the Village, ten different sub -areas are delineated in this Plan. Sub -areas were determined based on a number of different considerations. Foremost among these were: • design and site characteristics • geographic or physical boundaries • land uses and ownership patterns Each of the ten sub -areas have been evaluated relative to the overall goals, objectives, and policies outlined for Vail Village. The potential improvement projects, referred to as sub -area concepts, which have emerged from this evaluation are graphically represented on the Action Plan. These sub -area concepts are physical improvements intended to reinforce the desired physical form of the Village as outlined in the various elements of the Master Plan. The 10 sub -areas (which follow), provide detailed descriptions of each sub -area concept and express the relationship between the specific sub -area concepts and the overall Plan. The applicable goals and objectives are cited for each of the sub area concepts at the end of each description under "special emphasis." The sub -area concepts described in this Section are meant to serve as advisory guidelines for future land use decisions by the Planning and Environmental Commission and the Town Council. Compliance with the sub -area concepts does not assure development approval by the Town. It is important to note that the likelihood of project approval will be greatest for those proposals that can fully comply with the Vail Village Master Plan. The Urban Design Guide Plan includes additional design detail that is to be used in conjunction with the Vail Village Master Plan sub -area concepts. 25 Vail VillaQe Master Plan EAST FRONTAGE ROAD SUB -AREA (#9) The East Frontage Road Sub -Area is comprised of condominium and time share residential development. This sub -area is unique in that its access is directly off of the Frontage Road. causing |Ude vehicular impact on other areas of the Village. Large areas of surface parking VvbhiD the sub- area provide the opportunity for additional R*e|denUa| infill development. Given proper attention to design consk1aratiunG, this mUb-an3o could provide additional density within do0a proximity to the Village none. At the present t|rne, the sub -area is separated from the Village core by Gore Creek. This sub -area has a pedestrian connection with the Village and Fond Park -via the Village StnearnVva|k. Asidewalk along the Frontage Road should be constructed to improve pedestrian safety and further connect the Village parking structure to Fond Pmrk, The area between buildings and Gone Creek must beimproved b3enhance natural environment. #9-1 Parking Lot Infill Residential infill over existing surface parking. Height of building to be limited so as to not impede vhaVx corridors from the frontage road (and Interstate 70to the Village and Vail Mountain. Mass of buildings to Step back from the Frontage Road to pnevantsun/ahade impacts on the road. Satisfying parking demand on site will necessitate structured parking. A substantial landscape buffer shall be provided between any new development and the Frontage Road vv|thqWt jeopardizing future frontage road inlpFOx8rDeD(s. Special emphasis on 1.2. 2.3, 2.8, 3.1' 51 Obiective 1.2: Encourage the upgrading and redevelopment of residential and commercial facilities. Policy 1.2.1: Additional development may be allowed as identified by the Action Plan and as is consistent with the Vail Village Master Plan and Urban Design Guide Plan. Policy 1.2._2, Development and improvement projects shall be coordinated to minimize the unintended negative consequences associated with construction activity in a pedestrianized, commercial area. For instance, the noise abatement, project completion guarantees, temporary parking, traffic control, etc. Objective 2.3: Increase the number of residential units available for short term overnight accommodations. Policy 2.3.1: The development of short term accommodation units is strongly encouraged. Residential units that are developed above existing density levels are required to be designed or managed in a manner that makes them available for short term overnight rental. Objective 2.6: Encourage the development of employee housing units in Vail Village through the efforts of the private sector. Policy 2.6.11: Employee housing units may be required as part of any new or redevelopment project requesting density over that allowed by existing zoning. Policy 2.6.2: Employee housing shall be developed with appropriate restrictions so as to insure their availability and affordability to the local work force. Policy 2.6.3: The Town of Vail may facilitate in the development of affordable housing by providing appropriate assistance. Policy 2.6.4: Employee housing shall be developed in the Village when required by the Town's adopted Zoning Regulations. Objective 3.1: Physically improve the existing pedestrian ways by landscaping and other improvements. Policy 3.1.1:, Private development projects shall incorporate streetscape improvements (such as paver treatments, landscaping, lighting and seating areas), along adjacent pedestrian ways. Policy 3.1.2: Public art and other similar landmark features shall be encouraged at appropriate locations throughout the Town. Policy 3.1.1. Flowers, trees, water features, and other landscaping shall be encouraged throughout the Town in locations adjacent to, or visible from, public areas. Qbiective a* Develop additional sidewalks, pedestrian -only walkways and accessible green space areas, including pocket parks and stream access. Policy 3.4.1: Physical improvements to property adjacent to stream tracts shall not further restrict public access. Policy 3.4.2: Private development projects shall be required to incorporate new sidewalks along streets adjacent to the project as designated in the Vail Village Master Plan and/or Recreation Trails Master Plan. Policy 3.4.3: The "privatization" of the town -owned Gore Creek stream tract shall be strongly discouraged. Policy 3.4.4: Encroachment of private improvements on the town -owned Gore Creek stream tract shall be prohibited. Policy 3.4.5: The Town shall require the removal of existing improvements constructed without the Town's consent within the town -owned Gore Creek stream tract. Obiective 5.4: Improve the streetscape circulation corridors throughout the Village. Policy 6.4.1: The Town shall work with the Colorado Division of Highways toward the implementation of a landscaped boulevard and parkway along the South Frontage Road. Policy 6.4.2: Medians and right -of -ways shall be landscaped. Obiective 6.11: Provide service and delivery facilities for existing and new development. Vail Planning and Environmental Commission Vail Town Council c/o Jonathan Spence,AICP Senior Planner,Town of Vail 75 South Frontage Road Vail, Colorado 81657 Dear PEC and Town Council members: New workforce housing in Vail Village?A resounding YES from members of the newly formed Eagle County Workforce Housing Coalition! We are very pleased to support the Mountain View Residence Phase II project and the developer's application for a Special Development District in Vail. It is clearthat our workforce housing crisis requires a multi -pronged approach. We are very much in favor of the 10 livable workforce housing units proposed with this project, recognizing that the town of Vail will reach its ambitious goal of 1,000 deed restricted housing units by taking small bites out of a very large apple. Further, locating these units on the east end of Vail Village and on the in -town bus route will help reducetraffic and parking,making them highly desirable and more environmentally sustainable. We believe demand for these units,that also include dedicated parking, will be tremendous. Finally, a public-private partnership such as this that requires no financial investment from taxpayers is a win for everyone. Seeking creative solutions to the housing problem that plagues every municipality and business owner in Eagle County is the waywe will collectively solve it. We must look for ways to increase the numberof workforce housing units at every opportunity. We urgeyou to approvethis well -considered plan in a timely fashion so that construction can begin this fall. Respectfully, PE CO ��ne C', Df - V104�; �� � 81620 May 15, 2017 Planning and Environmental Commission Town Council c/o Jonathan Spence, AICP Senior Planner, Town of Vail 75 South Frontage Road Vail, Colorado 81657 Dear Mr. Spence, PEC and Town Council Members: As a member of the Workforce Housing Coalition, I am writing you today to ask for your approval on the Mountain View Residences Phase 11 SDD application. The Workforce Housing Coalition is a very large group of engaged business owners, employees, elected officials and other concerned Eagle County residents who are looking for ways to address our housing crisis. One of our recent topics of discussion was the value of public-private partnerships in addressing this crisis. I believe this project with its 10 workforce housing apartments paid for completely by the developer is a perfect example of a public-private partnership. We must be prepared to make some accommodations for developers to be successful if we want them to build more than the required square footage of EHUs. I support this project 100% and see it beautifying our view of Vail from the highway. Sincerely, Jeff Morgan Associate Broker Ron Byrne & Associates Real Estate 285 Bridge Street Vail CO 81657 WENDY E. WEIGLER wweigler�4wlpplaw. com www.cohoalaw.com May 17, 2017 VIA EMAIL AND U.S. MAIL Town of Vail Planning and Environmental Commission Department of Community Development 75 South Frontage Road Vail, Colorado 81657 Re: Tyrolean Condominium Association Special Development District for Vail Mountain View Residences Dear Members of the Commission: Winzenburg, Leff, Purvis & Payne, LLP represents the Tyrolean Condominium Association ("Tyrolean"). I had the opportunity to attend the April 24, 2017 Commission meeting, along with Tom Saalfeld of Ptarmigan Management, who briefly addressed the Commission. We appreciated the thoughtful consideration given by the Commission and we share many of the concerns raised by the Commission. The proposed development of Phase II of Vail Mountain View Residences ("Phase IP'), in our opinion, has the greatest impact on the Tyrolean building, as the neighboring property. The Tyrolean and its owners formally object to the application of Gore Creek Group, LLC for a Special Development District ("SDD"), submitted on March 27, 2017 (the "Application"). Tyrolean is the condominium association for the Tyrolean Condominiums, consisting of nine (9) residential units and four (4) parking space units, which was originally developed in 1981. When Phase I of Vail Mountain View Residences was developed in 2008, Tyrolean was not notified and had no opportunity to be heard or object to the parking structure constructed directly next to the Tyrolean. Although the permitted design requirement for the garage was a "subterranean" parking structure, the parking structure actually looms 25 feet above ground on the west side that borders the Tyrolean, as reflected in Pictures 1 and 2. Focused on Communities 8020 Shaffer Parkway, Suite 300 Littleton„ Colorado 80127 303.863.1870 Fax 303.863.1872 WWinzenburg Leff Purvis & Payne, LLP May 17, 2017 Page 3 of 7 Picture 2 — 2nd Floor Deck It is our understanding that the parking structure was constructed in such a manner that would support an additional building above it, again, without notice to Tyrolean or any opportunity to be heard. The approval of the parking structure alone, let alone Phase II, substantially impaired the Tyrolean owners' use and enjoyment of their property, constituting a de facto taking of property. The Application includes a letter from Vail Mountain View Residences on Gore Creek Owners' Association ("Phase I"), stating that, pursuant to its governing documents, the consent of the Association is not required for the proposed expansion and development. However, the Town of Vail Code (the "Code"), at WWinzenburg Leff Purvis & Payne, LLP May 17, 2017 Page 4 of 7 Chapter 9, Article A, Section 12-9A-3, requires that the Application include "written consent of owners of all property to be included in the special development district, or their agents or authorized representatives." Despite what the governing documents of Phase I say, written consent of the owners within Phase I is a requirement under the Code. The Application fails to meet this requirement. Because the proposed development is located within the High Density Multiple -Family (HDMF) District, the Application is required to comply with the underlying HDMF zoning, as set forth in Chapter 6, Article H of the Code, in addition to the design criteria for an SDD, as set forth in Chapter 9, Article A. The SDD criteria requires conformity with the Vail Village Master Plan. These three standards — HDMF, SDD and Master Plan — are addressed in turn. A. UNDERLYING HDMF ZONING 1. Building Height. The most significant deviation requested in the Application, and that most affects Tyrolean, is the increase in building height from the Code requirement of 48 feet for a sloping roof, to 71.9 feet. A building almost 24 feet above the maximum height would wall in several units in Tyrolean, block views and create significant shade onto Tyrolean. Picture 3 — 3rd Floor Deck WWinzenburg Leff Purvis & Payne, LLP May 17, 2017 Page 5 of 7 2. Densily. The next significant deviation in the Application is the increase from the Code maximum of 32 dwelling units to 45.5 dwelling units for the combined Phase I and Phase II, which does not include the proposed 9 Employee Housing Units (EHU). Although the EHU are not counted in the Code's density calculations, the reality is that they certainly will impact the quality of life for Tyrolean owners. The proposal to have all of the EHU and hotel units on the first and second floors, which are the floors closest to Tyrolean, will have a dramatic impact on Tyrolean, in terms of noise level and foot traffic. Similarly, the deviation in gross residential floor area (GRFA) from the Code's maximum of 42,871 square feet to 79,548 square feet — almost twice the Code maximum — will have an irrevocable impact on Tyrolean for the same reasons. B. SDD DESIGN CRITERIA 1. Compatibility. The Application does not reflect design compatibility and sensitivity to the Tyrolean, as the adjacent property. The Application fails to comply with this standard, and simply seeks approval based on the argument that there have been similar deviations approved in the Town of Vail. 2. Relationship. The Application fails to establish that the proposed uses, activity and density are compatible with the surrounding uses and activity, namely the Tyrolean. Tyrolean's 9 wholly owned units would not have a workable relationship with Phase II's 12 for -sale units, with 6 lock -offs, 9 EHU and 21 hotel rooms. The proposed density is not at all similar to the Tyrolean, as represented in the Application. C. CONFORMITY WITH MASTER PLAN 1. Goal 92. The Application cites Objective 2.3 of Goal 92 and states that Phase II will increase the number of residential units available for short term overnight accommodations. However, the Application shows that participation in a short term rental program is voluntary for the 12 dwelling units. There is no way to predict whether the owners of those units would participate in the rental program. Additionally, the Application fails to explain whether the hotel units will be deed -restricted, to guarantee availability for short term rental. The Application, therefore, is not necessarily consistent with Objective 2.3. 2. Goal #5. The Application cites Objective 5.1 of Goal #5, which is to meet parking demands with public and private parking facilities. The existing parking structure has 112 parking spaces, the excess of which have been available for lease to the public. The parking requirements for Phase II will use up all of the excess parking spaces, resulting in no available parking for the public. Therefore, Phase II is not consistent with Objective 5.1 and WWinzenburg Leff Purvis & Payne, LLP May 17, 2017 Page 6 of 7 may actually create more demand for parking, if the parking spaces being leased are no longer available. 3. Building Height. The Application is inconsistent with the Building Height Plan, which anticipated a limit of 4 stories for this property. Phase II will be 5 stories, with the ground floor already elevated at least 10 feet. If mechanical components are located on the roof, it will be even higher. The result will be an inordinately tall building that is not consistent with the Building Height Plan. Picture 4 — Ground Level WWinzenburg Leff Purvis & Payne, LLP May 17, 2017 Page 7 of 7 In summary, the Application seeks such significant deviations that it all but ignores the standards set forth for HDMF, SDD and in the Master Plan. As pointed out by the Commission, the existing zoning is in place for a reason. The applicant's suggestions that the zoning is inappropriate and should be changed, and that other developments had deviations so this one should as well, do not further the Master Plan or the development objectives of the Town. The negatives of Phase II clearly outweigh the potential public benefits. As such, Tyrolean respectfully requests that the Commission decline to approve the Application. If you have any questions or require any additional information, please do not hesitate to contact me. Very truly yours, WiNzENBuRG, LEn', PuRvIs & PAYNE, LLP WENDY E. WEIGLER cc: Jonathan Spence, Senior Planner Tyrolean Condominium Association c% Ptarmigan Management May 15, 2017 The Vail Town Council Vail Planning & Environmental Commission 75 South Frontage Road Vail, Colorado 81657 Dear Mayor Chapin, Council Members and PEC members: I'm writing to voice my support for the proposed Mountain View Residences Phase II development. I believe the project brings a good balance of hot beds and employee housing units along with the additional new condominiums. Also, Vail and all of Eagle County continue to desperately need livable workforce housing, especially located close to our largest employment centers. Having the proposed 2 -bedroom apartments for rent in Vail Village and on the in -town bus route will be a positive addition to our town and will help to fill a crucial need. It is my opinion that this project brings numerous public benefits to the east end of Vail Village and I urge you to approve it. Thank you for your time, and for your dedication to the town of Vail. Sincerely, Stan Cope Gemini Resort Management Lodge Tower Vail Mountain Lodge Residences at Solaris APOLLO PARK AT VAIL HOMEOWNERS' ASSOCIATION 8547 E. Arapahoe Road, #J542 Greenwood Village, CO 80112-1456 303-690-6038 - 303-690-6511 FAX May 15, 2017 Jonathan Spence, AICP Town of Vail Planning and Environmental Commission 75 South Frontage Road Vail, CO 81657 Via e mail: jspence@vailgov.com Dear Mr. Spence: As President of the Apollo Park at Vail Homeowners' Association, I write to notify you that our Board of Directors has reviewed the plans for Mountain View Residences Phase II. We will not oppose the plans as presented. Sincerely, David J. Zessin, President Apollo Park at Vail DJZ:an East West Destination Hospitality May 15, 2017 Planning and Environmental Commission Town Council c/o Jonathan Spence, AICP Senior Planner, Town of Vail 75 South Frontage Road Vail, Colorado 81657 Dear PEC and Town Council Members: I am in favor of Phase II of the Mountain View Residences currently before the town of Vail Planning and Environmental Commission. As the general manager of a neighboring property, I believe this project will go a long way toward enhancing the Golden Peak area. In addition to the workforce housing units, I am excited to see new and modern hotel and condominium inventory proposed for this location. It will bring much needed activity and vibrancy to our end of the village. Please approve this project. Thank you, - Derek Schmidt General Manager, The Wren 500 South Frontage Road 1 Vail, Colorado 81657 Phone: 970.476.0052 1 Fax: 970.476.4103 April 11, 2017 Planning and Environmental Commission Town Council c/o Jonathan Spence, AICP Senior Planner, Town of Vail 75 South Frontage Road Vail, Colorado 81657 Dear PEC and Town Council Members: Vail Valley Medical Center WWW.VVMC.COM 181 West Meadow Drive, Vail, CO 81657 PO Box 40,000, Vail, CO 81658 On behalf of Vail Valley Medical Center, I am writing to you to voice our support for the proposed Mountain View Residences Phase 2 project, As you are likely aware, it is a challenge for VVMC and most all employers to find available housing in the Vail Valley, especially in Vail. We were encouraged to see the plans for the second phase of the Mountain View Residences include nine functional and livable EHUs, on the periphery of Vail Village and on the in -town bus route. A project like this and other projects of its kind are important for employers' staff, particularly mid to upper level managers and professionals so they have the opportunity to both work and live in Vail. More projects like this are seriously needed in Vail and will help assist employers in hiring and retaining quality staff who will continue to provide critical services to residents and guests of Vail. We view this project as yet another step forward in Vail's plan to acquire 1,000 deed -restricted workforce -housing units, without spending a dime of taxpayer dollars. We hope you'll consider this critical public benefit as the Mountain View project moves through the town's approval process. We urge you to approve this project in as timely a manner as your schedules and processes allows. Respectfully, i eik �S Smith gth Chief Administrative Officer Vail Valley Medical Center T. wall racy POR TOIRSMIPI May 15, 2017 Vail Planning & Environmental Commission Town of Vail 75 South Frontage Road Vail, Colorado 81657 Dear PEC members: A� of Cha-brr of Con.*xrcc FxavKv" 2016 Chamber of the Year Vail Valley Partnership (VVP) is the regional chamber of commerce representing Eagle County, Colorado. Our organization has over 840 member organizations, representing over 80% of the local workforce within the valley. As you are aware, the Mountain View project proposes both a mid-range hotel product and much needed workforce housing, both of which are aligned our list of community priorities. As such, the Vail Valley Partnership encourages your committee to move forward with the proposed Mountain View project and we look forward to continuing discussions to give our full and enthusiastic endorsement. We feel this project addresses several critical issues facing Vail and Eagle County: The dire need for deed -restricted workforce housing with 10 deed restricted apartments Mid -priced, or entry-level, lodging options with 19 units Through our lens of economic vitality and business success, this project is exactly what is needed in Eagle County. The project's location within the town of Vail and in close proximity to the Vail Village commercial core is another plus. We believe it is important to provide housing within developed areas and within easy access to transit and close to jobs. This is a good example of appropriate in -fill and is similar to other projects along the Frontage Road. Additionally, we believe now is the time to take bold steps to address the needs of the Vail community, both business and residential, relative to both workforce housing and addressing entry-level lodging options. This project checks every box and does so with a thoughtful and impressive design, careful consideration of the surrounding neighborhood, and located in the highly desirable town of Vail. This type of project is a win for Vail as far as the Vail Valley Partnership is concerned. . We strongly and respectfully urge the members of town council to consider the many public benefits of this project as it moves through the approval process. Best regards, Chris Romer President & CEO Vail Valley Partnership PO Box 1130, Vail, CO 81658 Vai1ValleyPartnership.com / VisitVailValley.com / Vai1ValleyMeansBusiness.com / VailonSale.com 7 June 2017 Jonathan Spence Planning Department Town of Vail 75 South Frontage Road Vail, CO 81657 Jonathan: Triumph Mountain Properties I am submitting this letter today in advocacy for the approval of the Vail Mountain View Residences Phase 2 development project. For the better part of the last 18 years I have been engaged in the business of managing residential resort property in the geographic area from East Vail to Cordillera, though always with a high concentration of properties within the Town of Vail. A good number of those properties (currently including 4 units in Phase 1 of the Vail Mountain View Residences) are part of our vacation rental program. Additionally, until 2006, Peak Properties, the forerunner of Triumph Mountain Properties, built and re- modeled numerous residential properties in the Town of Vail, a few of which incorporated the requirement of EHUs. Given my background and experience in Vail i am in favor of the proposed project for two main reasons. First, there can be no doubt that our valley is in need of more housing of a standard that works for professional individuals, including those with families. The Town has already demonstrated z, willingness to help address this need through a variety of recent housing initiatives. This project is dedicating 30% of the square footage it intends to build to employee housing - in my time here I am unaware of another project that has dedicated such a large portion of space for this purpose. By approving this project the Town can help set a standard for future similar development projects and take credit for another successful addition to the stock of housing that expands the year round population of the Town. Second, the mix of rentable accommodations (i.e. hot beds) available within the proposed building can also be construed as a public good. The planned hotel rooms will certainly be of a high standard from a finish quality level but can occupy a more moderate price point in the marketplace thus making them an attractive lodging option on a year round basis. For sale condo units with rooms that can be locked off contribute to both the hotel bed base and the bed base of vacation rental condos. My experience working with owners of luxury resort property is that the flexibility of being able to generate rent revenues from a lock off unit will be highly attractive. Many owners of these types of properties are hesitant to commit their entire property to being available for rent, though they would like to have the revenues to offset the costs of ownership (maintenance, property taxes, etc.). They often perceive the wear and tear risk to outweigh the rent rewards. The opportunity to generate rent revenues without having to commit the entirety of their unit to .L rental program should be enticing to those more risk averse owners, thereby increasing the number of available short term beds. Having represented some of the Phase 1 Mountain View units for short term rental since they came out of construction at the very end of 20081 can personally attest to their popularity. The location allows guests to quickly access Vail Mountain in the winter either via Gondola 1 or Chair 6. Similarly, within a 5-6 minute walk one can be at the center of Vail Village to access shopping and dining. Understanding that available inventory in these units is governed by the usage patterns of owners, over the past 8 + years the units we have managed for vacation rentals have generated approximately $2.5 million in taxable rents, contributing nearly $100K in sales tax revenues to the Town and another $35K in revenues to the Vail Marketing District. Given the planned mix of hotel rooms, lock offs, and potentially rentable condos that are included in the current plan it is not unreasonable in my view that the new building could generate at least $2 million per year in taxable rents which would be a nice addition to the Town's sales tax collections. 1 welcome the opportunity to discuss my perspective on this project with the Commission. Regards, Iii J a z LU 2 z 0 z LU N 4 i•�4j� • �l ■ Ov u■MEE ,an m - "t IF All p - - ,ME an t AL �: am am! mm am ere .. JOE _ SY J z _O U U W Y cc O U LU 0 - It v N J cc a a 0 Z O 0 (3 Z Z z � U w o a w w cc _O U)cc Y oC 0 z U) W 2 . O U N J J Y OC O LU— ccz J U U z z O O U LU aLL zU z z zO a N 0 O O H ~ } Q o N r Co LU W Z J (ry a • C- cri 4-j D- U � 4LLJ a� O cri� OQ � U Q U cri U)_ O U • O U O U) O 7C) U O �3: X WF m m 0 zcc_ a 0 O cc 0- 0 z a cc 0 0 cc a 0 z a cc 0 0 cca U) T N ti N 11 U) N N T U) N CD Cd N 11 U) N N T U) N C'7 O O6 CV 11 U) C= C= N CV T 0 M U) ti LO O T I I U) .F U) O N (D _O C2 E (D O T U) T O T V/ O T I I U) U) O N N _O C2 E (D O T m U) CY) CD N_ I I U) O c� O E E O U U T (� V/ T U) `'M) N O-) ti I I U) C= C= O c� O E E O U U T CV p oC N LU H � u oC U O J LL = Q LL fn H O Z ' ¢ w Y c U � O z • In J O I a 0) a LL cc c� LU Y cc a LU LU cc LL LL O 0) Cl) z U O m LU LU O J a LU ♦ LU ' C7 ' ~ J ' O z J ' > p J J CC 2 a z Q w Q O > C7 a Z H U U Z w z O CC D CC Y LL LL W } W J CC _ O U 0 ¢ LL W = ¢ m U O W O U U a m H W Z m w LU LL cc ¢ a O g LL _ LL cn Q 0 r- 00 0 a O N � 70 0 N -C 4- O 0 L (D y M O -0 4- cn A m _0 N � O U) > O N Q Q 0 O O N > N > U N O V i Q N O . E N O N +- -0 N N � 4 N -0 O N O CO � m .O N Q U N � cn N O Q O 0 op Q Q O 0� cn S co � > O O O O � fn (D V m N .2) N 4 O O � 0 A O 4- E N - .Q cn E 0 IN EM LO T O N N N N O.E- -0 >, (D -t U) (D (� Q O C/) %-- (D Q CO > E U O c� L C/)4-1 O N W c Q O LO i.- 0 . -'O c N U O L U N N N N N m N U c Cr N U O O Q N N O LO T N N J N U 4 O O N co N J N (IO U CIO4 O E E O N N J U c� 4 O E O N N N J N E O Q 70 _� CO 4 N — O LL :3 $ c c 4-1 O L N OD N 4 :3+� O 3 CO O N 4 LO :3 4 CO U p O O :3 Q X Q co O O L + N N cn -C-- 7C) N U) M 7C) c m co a� I U OC El CO N U) N 0 0 LO T N 0 N U)CIO O O a_7C) 91 L. O LO O U) N N U) U_ O� � N •- Q� O O N� o O E-0 N a--' Q 0 U O -- c�5 > lf-0 O g E 2 � O 0 c O CIO ► U) CIO C\j 171- ƒ .g U v0 C . — g LO U G / D � / -C D O \ 171 LL 7C) ®4 ® \ D I \ : g _ m U)4--® \ p C / Q- $ g .g c C\j p L / g g co 75 \ _Oco < a- a- U g E 2 � O 0 c O CIO ► a) W W a;~ � CC cn Q CC Q w 0 O ) C) U) U N N c p Q O U co F- � N O O a O O CIO Q j O1-0 7C) O L U) 0 0 tipP CIO ' O U 0- r � O N LO CD NCIO VD 7C) O CSO U N N 7C)C CO 4 ' O Q cn Q O E 0 � O cn N .7D m N 7C) > a- + (IO O D 7C) -0 N Q c U)c a- c � O a- c X W N 4 N U U O co 7C)— C) Q (IO N LL cn 7co C) N CIO 4 CION 4 7C) coL c O 4- Om co 7C) CIO N N O p N CO E O _0 N N Q E O = 0O � Q O C/)m O U +1 m o Q L U (D L U) o Q } OO O O O' oC � Q z a > 1N3W3AOW SSEMIDNI w n -- - AHBAI�34 LNn 3IONIS 3R1d 8 H -WON M3IA Nil i I I II T y Illi. 1� LL T �•. � III ,�• j � '�r----L—J i V I i V 1 P - i y ui o ZNZ ° g Iz Jz0 T-TJIr n `. LL 0 cc a N a _U 0 O J O W 0 J a cc a z LU U z LU LU cc a O U 0 z a O J 0 Z Y cc a a 0- z z O a J W cc IF All IN ii mv Mon sm Ir U) LU ccH LU 0- 0 O cc a z LU U a 0 a 0 O O ccO m 0 LU z H z LU 2 z O cc z LU c� LU z 0 U LU J a cc U LU H U cc a U) LU ccH LU cc a w O pcccU a a � a z = LU U U a 0 a 0 O O ccO m 0 LU z H z LU 2 z O cc z LU c� LU z C7 U LU 0 J a cc U LU H U cc a Y J CO W J a U U A f . �( Y • 1 ~ ^'R � J � l, -dip 1 ej ® Alr s m � T 6 _s qk%- - .1 r-. RA U) LU ccH LU 0- 0 O 2 a z LU U a 0 a 0 O O 2 cc O m 2 0 LU z H z W 2 z O cc z LU 2 c� LU 2 z C7 U LU J a cc U LU H 2 U 2 a 0,, U) LU cc LU cc 0- LU 0 cc cc z LU LU 0 0 X: cc 0 z co X: 0 0 U) LU LU z cc :1 LU z LU 2 cc z 0 cc z LU z a LU J O cc } H O H z O a LU H U H 0 LU z a Y U a m LU U i Z O H a LU J W 2 H O W W cc R�. T ;tillyy i iR t I � .� c U) E 7C) (D 7 / / � o$ G / C O mO $ § / = c E LU \ g _O g 0 e 0 g 2 O + a.) � g E o 7 � E m § E o > ± E 2 � \ � ® e g LO § \ LU o O — § O \ \4-1 �_ ®4-1 0 Q ` X: L m \ 0 70 m 2 z E ® 5 g O $ � LU � zp / / \ _ cc = m = c e 7C) C g CIO /\ c \ / § \ O C \ C 0 2 _ -0 / / 2 _0 z « E o 0) G ƒ % / 5 \ E 7C) _g / ƒ $ / ( g U L4-1 E $ E 4-1 \ ® / C = E . m '/ U)2 (D E � \ (D.\ (D� � q-- � - LU .2 O 6 / ® d - / E E E n O g - - - - - - - 1 5r �.k Ik 3 LU -i � } § 0 0 0 z \ LU 0 LD � E I / \ o / C/) 0 < m / I Cl) C15 o Z 0 0 o I O / \ \ \ ± \ 2 ® E 2 m i / 2 _/ _ � § 0 E0 E _0 2 / z o I O E_ e >_ I ± E \ _0 I 2 ® _m \ 0 / \ I E p \ � / � /2 2 9 E / :E D E m / i - § 0 � S 2 C/) k Z U) I U U)\ U) N N N75 U 70 m � O �' 0 Z Qc\j W N U co co N O p L NQ r O D O N O Q E N D 0 W Q C) W Q I � V CO T T Q✓ 0 O Q) O N N75 U 70 m � O �' I Z Qc\j W N co O L C)`/ cz N E O ^ , W O W C/) +P co D CO I --t W O C) W Q I � Q O N N75 U 70 m � O �' W � N E c� N co c� C/)O O C/) +P co D CO I --t W O Q O C/) c (D C/)1 N C/) I � O W W a? O co coa) I � _•L �, Q O ~ TO O O C C N N75 U 70 m � O �' W � N E c� co c� C/)O O C/) +P co D CO I --t W O Q O C/) c (D C/)1 N C/) I � L O co U) N w H 75 4 N O Q U) N 6m » e a z LU _ LU § a � 0 0 § \ LL LL LU /| \§ )\ §/ k §/ / «\§ ■ !2! \j} 1.o a i \/! U H Z W 2 W cc Ci LU cc 0 4# c� L O N c O _N U O N U W Q 0 (D L.L m N � � Q C/) a N (D O C/) E O _O � (n 4-1>_ N i Q N O i Q cn }, O 70 Q O N N N L 0 O U N a U Q N L 7 4-1 c O N �--' O m O U Q O 4-1 N 4-1 4-1 � U 70 M C 4-1 O m 0 _O 7o (D z �_ E � O Q O a- _ > O a- _O L N -C a--� w z LU 2 LU cc Ci LU cc 0 p O J z z< } O _ z >- p ~ O LU Q — m w X ~ X ¢ w p O J p CC w ¢ wcc ¢ 0 - LU w > w w a ~ O p U) O J > 0 LU a Z LL Z Z U LU > _ _ z _ a Z M LU Z p O J C< p 0U Q W N Q a W N p O C7 O LU LU z W w U J ~ O w - LLQ cn J p U U cn C< W z> p x w x w=) ¢ w 0 Q W CC W CC U) Q p 9- 41 } H cc O LL z O U U LU _U J O 0- z z O H .2 0) N C o y � •a LO c C) O � C c� O E O 0 E E N O 0 � V co O � E Q N O N .co N � r +� C6-� . X N N U > W cz N TL C v a� O TD 0 C) c- cz N U) _O U) cz O U) U) c- 0 U U) N a> Q O Q Q C) N Q O N N a> Q U) U) D O N _O Q W U N � N 0 U n O N U O W 0 0 0 0 0 Z — H LU cc J LU 0= a 0 z O p Q J w o=Zw —a J J w U � a CC w� a a z w in ag ww O w O: LU U) c7 = U J 2 Z w uj a a 0 J Sz Z � a a a J a J a w LU > 2 a U 0= w U) w a ° 2 J U H CO >LU — 2 Z ~ cc 2 LU (L act z w U ° w_ U 2 w 0 Z CC o cn z O O w 0 CC oa >`� wZ o 2 O Z S H J m CC w 2 z 2 Lu w J O w m J C7 — ° tr a CO ~ a O cn z w w z H o w a x 2 0= J w O LL ~ 2 CL > J w LL w Q LL x ° LL > J O H O= O w z 0 LUU)a x oz °C3 H O a 2 ULr))i W ¢ a Q w _j w Z} 2 2 J O: Lu CC 0 LU x S Z cn cc Z x LI ° a H O U CC w— z U cc W w Z CO [L cc S (L w J 0 U H z =) a w — fn Z CC J LU LL — U x z a w w z z F- ->- s a o a a o -j w x U z a x W O O LU w w m Z m � Q c7U w 0 cn J Z H O: w w° a 0 2 0 x o U J C7 U a a Q w w Z _ w c7 0a w mz 0 z Z J = _O J C] m - H a J w w 0-j / M Ort > > 2 2 2 w V W m u) M § § g LL z § § § g e 2 y / c O E O O 75 E c E E 0 .g E c � C/) c C/) C/) / � � m � O n c rr R g cn Q k m § 'O RCL k\0 7'g« -�!!])m{ 122] ■!):!!!} )k\§k \\!!§k =&!!e§y �@��■�: �■,SEES&: �777ffr3! {§)§§§\(» )§)MMU U) E / 2 .0 � c � g � E Q C)_ c / 2 CO E $ / / .g G / a0 2 I �c C) LU - / 0 QL E u) / E m - � � 0 0 (D c E / I - o M .g tf / _ U) » g a: / 0 - Cc - .� c / o �_ O . g O 2 $ o \ R g cn Q k m § 'O RCL k\0 7'g« -�!!])m{ 122] ■!):!!!} )k\§k \\!!§k =&!!e§y �@��■�: �■,SEES&: �777ffr3! {§)§§§\(» )§)MMU � / 2 m � c � g � Q C)_ c / 2 CO E $ / E .g G E a0 ® I �c C) LU - 7 c 0 QL E u) / 0 m $ � � (D c E / I - o 0 .g tf / _ U) » g a: w Cc .� R g cn Q k m § 'O RCL k\0 7'g« -�!!])m{ 122] ■!):!!!} )k\§k \\!!§k =&!!e§y �@��■�: �■,SEES&: �777ffr3! {§)§§§\(» )§)MMU z _O H a U O J z 0 U) LU 0 0 z 0 J CO m } H z O U LU 2 H LL O } H J a O _U H LU 2 H U LU a W H z LU U) LU z O a U LU cc z a J a H z LU a O J W > W J a z O H U z LL c O N > c CIO O U co 4 U) (D U CIO Q U) �X N (D O CIO (D Cn U) me CIO N L CIO N Q CIO U U) c CIO c CIO U) E N > 0 Q E N m N O 4 O N E N L C7 N L N m N O U N Cn .Q E O U U N 0 a - II i U N U L N N U N C� E E O U N O c� C7 U N m N U N (D 4 C/) N � CIO �— Q z _O H a U O J z 0 U W 0 0 z_ J m z a J a LU H m W H z W U W Lo O > m O N C15U c (� EL -C O i z ° a c CIO U)U U) OOLU Lcc LL L N + U o LL 06 a� N O U E z � N 4-1 U) .O O JN a O Q U N � CIO 4 w gc CIO m co U O O 70 C U) + c� c a Q N Q U U) q-- CIO N O E O U U) LU > U) _0 c15 i °F C/)N :3X 4-- N LUCIO o c� O c/) N J Q z _0 N U O m 'U 0 CO Q U N O 0 U CO Cn O E 7 •L Q z 70 U (� U C L m m " J �0 OC O o U) U) � U) W J U 2 LU z 0 a J U cc LOA U z a cc U W 0 W a IN w O U) Q U) 4 CION Q N Q U) CIO N (1) U_ co ti O E Q O N N N O Q O Q _N i N c N m U_ c� a� 0 O O c� N N U Q O U N L R w c N E N O L Q E c� O i O E N n aD U U Q O U O N L C7 N 4- 0 c N O N N c� n aD O Q O L a - N V Q .E m a a) O Z U) W J U 2 LU z 0 H a J U cc LOA U) z a cc H U LU 0 LU a a U U) c O U N N O N O U LO c O co U �U U N (5 N N I' O 7C) CIO U O o a� U cIO O O 0 C/5 Q aD aD E E E o 4-1 0� C U n _0 o L.L O O U }' U (� 0 N U) N U N70 m U) U)'� O c� m C (D O N 0 U Q C C/) % CO Q O 4 0 N O N 7 O M O N U O (D U +� (D 70 O m O rr 0 m O H } O � m C/) � 0 a - N U N a -a Q N �_ C/) U) W J U LU z _O H a J U cc LOA U z a cc LU 0 LU 0- 0 aD E aD O L Q E N N N L N O 75 c� U_ . C2 C2 N N N C7 N c� N E i Q N >0 U 4 0 - CIO C2 L N O N U) c CIO L CIO n O LL c O N C2 O N N N 4 co .Q CIO U O c U) N L U U) L CIO C2 O U) CION O C'7 O O O C2 cn cn El U) W J U 2 LU LOA U) z a cc LU 0 LU a CIO O N CIO O LL O U) c CIO CIO CIO O c O U N U) O 4 CIO O L N N U) CIO I I Q O Q M O 4 CIO O c (IO (D c M O A _U O � U m O a- �_ %'-e co O 4 0) O T � O n 70 O N co co E0 .O C CL C/) O Q O O � 4-1 N �> N-0 Q QD N C i 0 O N Q 0 Q co (� U a-1 IF V _0 m Q 4-1c O N 0 � > 70 0O L CL O 4-1 Q 4 MO t N 00 N N O E M —0 0 c pU) N U)0 5 O � t O O E O O Q m O c�L CC O .� U) 70 ( � M V ++ H H -0 m (D OO § \ LL / / « LU § § 0- N ■ § LU « c O E �E ./ ./ E � E m U .2 O c a g c : m E 0 c C/) 2 : m E 2 v E � C/) _0 m $ 0 c (D E m � : � c a O (D \ _0 C/) m $ E � � c � m O C/) � E m � O : E m � 0 � (D �5 C/) C/) c -0 C/) m ± m _0 (D C/) c C7 \ � m � ƒ CcCc m n (D 0 � 70 m / m m C/5 _ 0 / gLO g / $ co C o/4-1 co � ® E / / ® $ 0 / C/) 0 O E 0 : / (D g O � ak m G 7 E / ® E E O / p © 2 O E _0 5 2 5 O/ +U-) E O g O \ 0 \ E 0 O / � 0 0 o / /7 c 0 E E / / 4-1c ® \ (D'g / p (D 70 g g \ > O g / .1 O O D / 0 0 O 4-1 0 / .g g g E ƒ 4-1 � / % m m / o \ CIO oC/) 2 0 o \ c 4-1 / g C/) .g o / a ƒ -0 \ (D -1 c -0rn /m ® / m O g LO w a / z a J a 0 z a a Q R M, I M, a -j _N D- E E O U N C�5 Q DJ N 4 Q O U LO U N O Q N N 4-14-1 c O N aD z 0 cc W H cc 0 O N M E (D m O +� O N N c +� O E O 70 0 70 c� N c� O O N N m O 70 �•`�4-1 E m O (D C/) ±- Q c O N Q � U) CIO N N _0 Cf) N > U � O C (D U) (D N � O � L L � cf) M O +� N N (D - (D -0 aD E O N z 0 cc W H cc U 0- z z 0 H a J W cc O O cn N N L C7 N m Q 4-1 4-1 N U .Q O U N c O N aD co z 0 cc W H cc 0 U N N L C7 N O c N E O Q O U N N O U N U c� Q CO c� O N O c O U O N O O N CO aD C7 aD aD c� 0 z 0 a 0 J 06 0 z Y cc a a 7C) 7C) .g E LU � 7 / .� °2 (D w j z ƒ z LL = g N \ LU = CIO = 2 cc LU LULU -0 m \ cc 0 0 gCO. > 2 .g ooE -c E > / / a / \ / / E m 0 � .� \ � -c o >N Co � CO CO 3 -c O 7C) \ g O � Co '� .g E � g O / 2 o c E $ m & E / ./ O \ g 2 $E c m U) \ \ / / c 2 E 0 .� .g 0� \ �: M (D c)- Eok / O \ D M 70c 70 / / � / � c c C %-- a c / o�: .2 ' = c c w c E g / / / / - z @ E e 0 51 a § LU / °2 (D w j z « z LL = g N g LU = 7 = 2 cc LU LULU a m \ cc 0 0 _ 0 U -- O 0 Un CIO U) N +J 7C) N N 7 C co C Un (1) N X N > N O } Q Q O N U) U � Oj Q Un N 7 Q CIO � U) CIO >1 (I Q N U) > CIO CIOO Q C N CIO U >U c� O Q U N Q co O Q U) 7C) 7C) Un N .� � p :3 U) Un CO c Q O O O Uri Q _0 U +N > U +� Q O N N O Q > ( N Un } u O u N_ i N + c� E L N C O L Q-0 +1 0 (D '� 0 0O O O � Q u (D_ O >N p O >O N O N -0 4 > CIO �O CO Z C) a U Z - J a i. LL m a a rn w Z occ LL ZU O o Z o m a cc H Ur Z cc Y Ur LU H w H a w H O ¢ ¢ ¢ U U U t =1 �W4 WRwLL o� r Rk I �l a--+ c_ O Q U) 4—j U clrj � O O U C- o U N U O' D- o O k C- D N N O 4-, O N E O N O U) O cn CD) D 4-j0 O c >N NN • U O U a� O O i Q Q O a O E E O V a) i cn N C7 N N N c� N U U a� Q 0 a� a� 75 U N Q OD N N U .Q E O U N m c O E N N m U N O Q LO c O c O N c O U c� N E 4-1O i O O ►1 TOWN OF VA10 VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: June 12, 2017 ITEM/TOPIC: A request for final review of an amendment to a conditional use permit, pursuant to Section 12- 9C-3, Conditional Uses, Vail Town Code, pursuant to Title 12, Chapter 16, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West (Vail Valley Medical Center)/Lots E, F and 2E, Vail Village Second Filing, and Lot 2E-1, Block 1, Vail Lionshead Filing 1. (PEC17-0022) ATTACHMENTS: File Name Description PEC17-0022_VVMC_CUP_Staff Memo.pdf Staff Memorandum Attachment B, VVMC Attachment B_VVMC_East W ing_Conditional_Use_Permit Narrative_May_2017.pdf East Wing Conditional Use Permit Narrative, May 2017 Pages from Pages_from Attachment CPlan_Set for Conditional_Use Permit May_2017.pdf Attachment C, Plan Set for Conditional Use Permit, May 2017 Pages from Attachment C, Plan Pages_from_Attachment_CPlan_Set_for_Conditional_Use_Permit_May_2017-2.pdf Set for Conditional Use Permit, May 2017-2 Pages from Attachment C, Plan Pages_from_Attachment_CPlan_Set_for_Conditional_Use_Permit_May_2017-3.pdf Set for Conditional Use Permit, May 2017-3 K) TOWN OF VAIL t Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: June 12, 2017 SUBJECT: A request for final review of an amendment to a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, in accordance with Title 12, Chapter 16, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West (Vail Valley Medical Center)/Lots E, and F, Vail Village Second Filing, and Lots 2E-1 and 2E, Block 1, Vail Lionshead Filing 1. (PEC17-0022) Applicant: Vail Valley Medical Center, represented by Davis Partnership and Braun and Associates Planner: Jonathan Spence I. SUMMARY The applicant, Vail Valley Medical Center (VVMC), represented by Davis Partnership and Braun and Associates, is requesting a work session with the Planning and Environmental Commission (PEC) to review an amendment to a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, and Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West. This is the first in what is anticipated to be four or more meetings with the PEC to discuss different aspects of the project. At this initial meeting, the applicant will be providing an overview of the Vail Valley Medical Center Site Specific Redevelopment Master Plan, a component of Vail's Comprehensive Plan that was approved via resolution by the Vail Town Council in March of 2015. In addition to the master plan overview, the applicant will also be providing an update on Phase 1 of the hospital redevelopment project, which is nearing completion. Please find the approved Master Plan (Attachment A), project narrative (Attachment B) and project plan set (Attachment C) included for reference and to assist in understanding the scope of the project. As this is the first in a series of meetings, staff has not prepared a review of the proposal nor any recommendation. Staff recommends the Planning and Environmental Commission continue the public hearing for PEC17-0022 to the June 26, 2017 meeting. II. DESCRIPTION OF REQUEST The East Wing currently consists of +/-34,715 square feet of medical and related uses and 207 structured parking spaces. Medical and other uses are located in buildings that date back to the 1960's. Existing uses in the East Wing include the Steadman Philippon Research Institute, IT, Environmental Services, meeting rooms, Imaging, Administration, Mountain Surgical Associates, In -Patient Pharmacy, and a variety of small VVMC departments (e.g. public safety, materials management, patient relations, and property management). The redevelopment of the East Wing will involve the demolition of the existing medical building and the parking structure and the construction of approximately 344,440 square feet of new space. When considering the demolition of existing medical space, this redevelopment will result in a net increase of 110,225 square feet of medical space: 344,440 Total New square footage (Includes Parking Structure and Medical Uses) -199,500 New Parking Structure square footage 144,940 Medical/Related Uses square footage -34,715 Existing square footage to be demolished 110,225 Net New Medical/Related Use square footage Of the new space 28,040 square feet is designated "shell space". Three areas in the East Wing have this designation. As proposed, these spaces will be constructed but not finished to the point where they can be occupied. These spaces will not be finished until such time VVMC demonstrates how parking and employee housing obligations can be satisfied. Restrictions on the use of this space will be memorialized via a separate agreement with the Town of Vail. When considering these shell spaces, the total net new square footage to be occupied upon completion of the East Wing is reduced to 82,185. III. CRITERIA Before acting on an amendment for a conditional use permit application, the PEC shall consider the following factors with respect to the proposed use: 1. Relationship and impact of the use on the development objectives of the Town. 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. Town of Vail Page 2 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. 5. Such other factors and criteria as the commission deems applicable to the proposed use. 6. The environmental impact report concerning the proposed use, if an environmental impact report is required by chapter 12 of this title. A detailed analysis of these criteria will be provided at a future meeting. V. BACKGROUND On March 17, 2015, the Vail Town Council approved Resolution No. 3, Series of 2015, the Vail Valley Medical Center Site Specific Redevelopment Master Plan. This plan, a component of the Vail Comprehensive Plan, is the guiding document for the redevelopment of the hospital campus. In tandem with this approval, the Vail Town Council also approved Resolution No. 4, Series of 2015, which established a new land use category for the Vail Land Use Plan that corresponds with the Redevelopment Master Plan. The first phase of the hospital redevelopment, the west wing addition and associated improvements, was approved by the Planning and Environmental Commission on March 23, 2015 and is nearing completion. VI. APPLICABLE PLANNING DOCUMENTS Town of Vail Zoning Code General Use District (in part) 12-9C-1: Purpose: The general use district is intended to provide sites for public and quasi -public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12-1-2 of this title and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi -public uses permitted in the district are Town of Vail Page 3 appropriately located and designed to meet the needs of residents and visitors to Vail, to harmonize with surroundinq uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. 12-9C-3: Conditional Uses: A. Generally. The following conditional uses shall be permitted in the GU district, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title: Child daycare centers. Equestrian trails. Golf courses. Healthcare facilities. Helipad for emergency and/or community use. Major arcades. Plant and tree nurseries, and associated structures, excluding the sale of trees or other nursery products, grown, produced or made on the premises. Public and private parks and active outdoor recreation areas, facilities and uses. Public and private schools. Public and quasi -public indoor community facilities. Public buildings and grounds. Public parking structure. Public theaters, meeting rooms and convention facilities. Public tourist/guest service related facilities. Public transportation terminals. Public unstructured parking. Public utility and public service uses. Religious institutions. Seasonal structures or uses to accommodate educational, recreational or cultural activities. Ski lifts, tows and runs. Water and sewage treatment plants. 12-9C-5: Development Standards: A. Prescribed By Planning And Environmental Commission: In the general use district, development standards in each of the following categories shall be as prescribed by the planning and environmental commission: 1. Lot area and site dimensions. 2. Setbacks. 3. Building height. 4. Density control. 5. Site coverage. 6. Landscaping and site development. Town of Vail Page 4 7. Parking and loading. B. Reviewed By Planning And Environmental Commission: Development standards shall be proposed by the applicant as a part of a conditional use permit application. Site specific development standards shall then be determined by the planning and environmental commission during the review of the conditional use request in accordance with the provisions of chapter 16 of this title. VII. NEXT STEPS Over the course of the next three or more meetings, the following items will be discussed: • Helipad • Frontage Road Improvements and General Circulation • Parking and Employee Generation • Architecture and Development Standards • Construction Site Management and Interim Hospital Operations IX. ATTACHMENTS A. Vail Valley Medical Center Site Specific Redevelopment Master Plan, March 2015 B. VVMC East Wing Conditional Use Permit Narrative, May 2017 C. Plan Set for Conditional Use Permit, May 2017 Town of Vail Page 5 VAIL VALLEY MEDICAL CENTER EAST WING CONDITIONAL USE PERMIT 50 Y E A R 5 EST. [) 1965 May 2017 VAIL VALLEY MEDICAL CENTER EAST WING CONDITIONAL USE PERMIT Prepared for: Vail Valley Medical Center Mrs. Doris Kirchner, President and CEO 180 South Frontage Road Vail, CO 81657 Prepared by: Braun Associates, Inc. Thomas A. Braun 225 Main Street, Suite G-2 Edwards, CO 81632 Project Team Project Management — Project One Integrated Services Architecture - Davis Partnership Architects Civil Engineering — Martin & Martin Traffic — Turnkey Consultants, Inc. Heliport — HeliExperts International LLC 50 Y E A R 5 EST. [) 1965 May 2017 TABLE OF CONTENTS I. INTRODUCTION 1 II. OVERVIEW of VVMC and the VAIL VALLEY MEDICAL CENTER SITE SPECIFIC REDEVELOPMENT MASTER PLAN 3 III. PROJECT SITE CONDITIONS IV. DESCRIPTION OF PROJECT 7 9 V. CONFORMANCE WITH APPLICABLE REVIEW CRITERIA 30 VI. APPENDIX APPENDIX East Wing Parking Demand Calculations Examples of Automated Weather Observing System (AWOS) Examples of helipad windsocks Examples of helipad lighting Draft Facility and Training Manual for Helipad Draft Letter of Agreement with Helicopter Air Ambulance Providers Development Standard Diagrams 31 VAIL VALLEY MEDICAL CENTER East Wing Conditional Use Permit Application May 2017 I. INTRODUCTION TO PROJECT The purpose of this report is to describe the proposed re -development of the East Wing of the Vail Valley Medical Center. Information provided herein has been prepared in accordance with requirements of the Town of Vail development review process. This application has been submitted on behalf of the Vail Valley Medical Center. The East Wing redevelopment involves the demolition of approximately 34,735 gross square feet of medical and related space and the existing east parking structure. In its place, approximately 110,225 net new square feet of new medical and related space and a new parking structure will be developed. The East Wing represents the final phase of construction in the redevelopment and expansion of VVMC as described in the Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP). This narrative provides a description of the proposed project and accompanies a comprehensive plan set prepared by Davis Partnership Architects that has been submitted as part of this Conditional Use Permit (CUP) application. In addition, re -zoning and subdivision applications associated with the project have been submitted. The re -zoning and subdivision applications address land VVMC will be acquiring via a land exchange with the Evergreen Lodge and is discussed below in Section III. Project Site Conditions. This report includes the following sections: I. Introduction to Project II. Overview of VVMC and the VVMC MP III. Project Site Conditions IV. Description of Project V. Conformance with Applicable CUP Review Criteria VI. Appendix The majority of the VVMC campus is currently zoned General Use (GU) and upon approval of pending re -zoning requests the entire campus will be re -zoned GU (with the exception of the Medical Professional Building which is zoned SDD). Land uses proposed for the East Wing require approval of a CUP for "Healthcare facilities" and "Heliport for emergency and/or community use" (note that the heliport use is proposed exclusively for emergency use). Below is a diagrammatic site plan of the VVMC campus after redevelopment of the East Wing. More detailed design drawings of the East Wing are provided in the plan set. �1 r K r Central i West Wing Wing Fast Wing Medical:. r ----------r Professional Building WMC Redevelopment Master Plan Cc -Proal s-lw flan VA Colorado Diagrammatic site plan of VVMC campus following completion of the VVMC/Evergreen Lodge land exchange and the East Wing redevelopment. WMC East Wing Redevelopment Page 2 Conditional Use Permit Application II. OVERVIEW of VVMC and the VAIL VALLEY MEDICAL CENTER SITE SPECIFIC REDEVELOPMENT MASTER PLAN Since its establishment in 1965, Vail Valley Medical Center (VVMC) has grown into one of the world's most advanced mountain hospitals, providing Olympic -quality sports medicine, leading evidence -based research, modern cancer care and extensive cardiology capabilities. Today, VVMC is comprised of several healthcare campuses located throughout Eagle County and provides healthcare services to both residents and visitors of the Rocky Mountain region of Colorado. VVMC's Vail campus provides an essential service to the Vail community and the surrounding region. While the medical care and services provided by VVMC are outstanding, the hospital's infrastructure is due for modernization. In response, VVMC initiated a comprehensive redevelopment plan in 2015. The first phase of construction involved expansion of the West Wing. The East Wing represents the final phase of these redevelopment plans, the purpose of which is to update facilities to meet the needs of modern medicine and to ensure the facility provides medical staff with the resources necessary to offer the utmost in quality health care. Economic Impact of VVMC VVMC has grown into a major economic driver in Vail and Eagle County, helping to diversify and balance an otherwise highly seasonal economy. With more than 850 employees, VVMC is the second largest employer in Eagle County. This consideration alone has a very significant economic impact throughout the community. As documented by two studies, VVMC and its partners who practice at the Vail Campus have a direct economic impact to Vail. A Vail Valley Medical Center Economic Impact Analysis was completed by BBC Research and Consulting in 2009. The direct annual economic impact of VVMC-related spending in Vail was over $5 million, which included retail and restaurant spending by employees, employee -residents, patients and their families. This report identified other notable benefits of VVMC beyond direct economic stimulation. Foremost among these benefits is that the high-quality healthcare being provided by VVMC gives Vail gives and Eagle County a competitive marketing advantage over other mountain communities. In April of 2010, BBC Research and Consulting completed an Economic Impact of The Steadman Clinic and the Steadman Philippon Research Institute (SPRI) on the Town of Vail. Operations of the Clinic and Institute generate over $25 million annually to businesses in the Town of Vail. VVMC, the Steadman Clinic and Institute have a direct economic impact of more than $30 million annually. This is in addition to the annual on-site economic activity at VVMC. Most of this economic activity is from the large number of "destination patients" drawn to Vail by the Steadman Clinic. In 2009 the Clinic served 10,500 patients. 4,600 of these patients involved surgeries, of which nearly 3,000 were VVMC East Wing Redevelopment Page 3 Conditional Use Permit Application destination patients. On average these patients made three trips to Vail, brought 2.25 people and stayed 4 days, equating to over 80,000 visitor nights in local lodging properties. Spending on lodging, meals and retail from these visitors represent a significant portion of the Town of Vail economic activity generated by The Steadman Clinic and Institute. It is fully expected that the redevelopment and expansion of the Vail campus will further VVMC's economic impact on the community. Implementation of VVMC's Redevelopment and Expansion Plans A major consideration in the design and planning of VVMC's redevelopment and expansion is to ensure that all health care and other operation of the hospital continue during construction. This was the main reason why redevelopment of VVMC started with construction of the West Wing. Development of the West Wing will create new space to allow for the consolidation and/or relocation of existing uses in the Central and East Wings. This is a critical consideration in that all existing uses in the East Wing will need to be relocated elsewhere on the campus to allow its demolition and reconstruction. VVMC successfully maintained health care services and other operations during construction of the West Wing expansion. This effort involved a precise level of coordination given the project involved an addition to an existing building that accommodates a number of sensitive medical services, most notably patient care rooms and surgery rooms. While the East Wing will involve the construction of a new building, many logistical challenges will be involved. Foremost among these will be managing access to the hospital and parking after the removal of +/-207 parking spaces in the east structure. Plans for managing parking and access to the campus during East Wing construction are under development and will be presented during the PEC review process. Vail Valley Medical Center Site Specific Redevelopment Master Plan The Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP) was approved by the Town of Vail in March of 2015 and provides general direction for how VVMC will redevelop in the future. It was prepared with extensive input from physicians and staff, neighbors, the community at large, review boards and Town of Vail staff. The VVMC MP addresses a multitude of operational, clinical, and technical requirements specific to the campus and identifies important neighborhood and community goals to be addressed in the redevelopment of the campus. The VVMC MP established expectations for community -oriented improvements to be included in future expansion plans and these expectations have been a major factor in the design of the proposed East Wing. Improvements from the VVMC MP that are proposed by the East Wing are highlighted throughout this report. Major goals of the VVMC MP that are being implemented by the East Wing include: VVMC East Wing Redevelopment Page 4 Conditional Use Permit Application Land Exchange with Evergreen Lodge A Letter of Intent between VVMC and the Evergreen Lodge has been completed and final land exchange agreements between these parties are near completion. Land to be acquired by VVMC along the South Frontage Road will allow for additional space and flexibility to accommodate the heliport building and the new entry to the campus. Re -locate VVMC's main access to South Frontage Road A new main access to the campus will be established at the South Frontage Road. This access will accommodate emergency vehicles, patient and employee traffic, resulting in a dramatic reduction to traffic on West Meadow Drive. On-site Heliport The existing off-site heliport will be relocated to an on-site location with direct connectivity to the Emergency Department. Parking On-site parking will be substantially increased with the re -construction of the Ease Wing parking structure. Enclosed Loading/Delivery Facility Loading and delivery operations will be re -located to an interior facility accessed via West Meadow Drive. North/South Pedestrian Connection A north/south pedestrian corridor will be established along the eastern side of the campus. Operational Efficiencies The VVMC MP includes a primary goal and objective for the redevelopment of VVMC to improve operational efficiencies. At the most basic level, this redevelopment and expansion to the East Wing will provide extraordinary enhancements to the operation, efficiencies and overall health care provided by VVMC. Unforeseen Need To create a flexible framework to accommodate future unforeseen changes. The diagram on the following page conceptually depicts the East Wing in context with rest of the VVMC campus and some of the major community improvements as defined by the VVMC MP. More specific descriptions of each of the improvements above are provided in Section IV. Project Description. VVMC East Wing Redevelopment Page 5 Conditional Use Permit Application Land Exchange with the E Re -constructed Fast parking structure fJ >f Enclosed LoadingDelivery Helipad —Re -locate VVMCs main access to South Frontage Road rthtSouih Pedestrian nnection WMC Redevelopment Master Plan Conceptual 5ite Plan Vail, Cbl ado Conceptual plan of East Wing highlighting major features of expansion that address WMC MP goals. WMC East Wing Redevelopment Conditional Use Permit Application Page 6 III. PROJECT SITE CONDITIONS VVMC is located on four parcels of land that currently total 4.59 acres. With approval of the subdivision of Lot 2E-1 the total size of the VVMC site will increase to 4.82 acres (see diagram on following page). The site is bordered on the north by South Frontage Road and the Evergreen Lodge and on the south by West Meadow Drive. Residential condominiums border the site on the east and the Middle Creek corridor borders on the west. Currently vehicular access to VVMC is provided by South Frontage Road and West Meadow Drive. This condition will change with completion of the East Wing, at which time patient, guest, emergency vehicles and employee traffic will access the campus via South Frontage Road. Site access is described in greater detail in Section IV. Project Description. The majority of the campus is currently zoned General Use (GU). Exceptions include the Medical Professional Building (formerly known as the US Bank Building) that is zoned SDD and an approximately 10,000sf parcel that was purchased from the Evergreen Lodge in 2014. This parcel includes a portion of VVMC's existing east parking structure that is currently zoned Lionshead Mixed Use. An application to rezone this land to GU has been submitted to the Town. Land Exchange with Evergreen Lodge VVMC and the Evergreen Lodge have executed a Letter of Intent (LOI) for a land exchange that involves, among other things, the two parties exchanging parcels of land. The Evergreen Lodge will obtain approximately 12,500sf of land at the western end of VVMC's campus. This land is currently used for surface parking. VVMC will acquire approximately 10,000sf of land at the eastern end of the Evergreen Lodge. This additional land will be utilized by VMMC in the design of the new main entry to the campus and the new heliport building and Emergency Department. The diagram on the following page depicts the land exchange to be completed between these two parties. Applications for the subdivision and re -zoning of these two parcels have been submitted to the Town. Land to be acquired by the Evergreen Lodge will be re -zoned to the Lionshead Mixed Use zone district and land to be acquired by VVMC will be re -zoned to General Use. It is VVMC's intention to have the subdivision and re- zoning applications reviewed prior to final approval of this CUP application. In accordance with the definition of "site" in the Town zoning code, a site "may consist of a single lot of record, a portion of a lot of record, a combination of lots of record or portions thereof ...". For the purposes of this CUP application, the VVMC "site" consists of the land depicted on the diagram on the following page. VVMC East Wing Redevelopment Page 7 Conditional Use Permit Application +1.12500 s.f. Land to be conveyed to VVMC I'mposBd I .ot 2F-1 Area to be re -zoned General Use Area to be re -zoned f .ionshead Mixed Use -1 Land to be mnveyvd to Evergreen Proposed Lot p-1 K" The diagram above depicts the VVMC/Evergreen Lodge land exchange and subdivisions/re-zonings that have been proposed. The diagram above depicts the 4.82 acre" site" for the VVMC CUP. The VVMC site is comprised of five separate parcels. VVMC East Wing Redevelopment Page 8 Conditional Use Permit Application IV. DESCRIPTION OF PROJECT Below is a summary of the proposed East Wing redevelopment and detailed discussion of some of the more significant elements of the project. The project's conformance with applicable CUP review criteria is found in Section V. of this report. Proposed uses in the East Wing that require approval of a CUP include: • Healthcare facilities, and • Heliport for emergency and/or community use Note that the proposed heliport is exclusively for emergency use. Overview of East Wing Redevelopment The East Wing currently consists of +/-34,715 gross square footage of medical and related uses and 207 structured parking spaces. Medical and other uses are located in buildings that date back to the 1960's. Existing uses in the East Wing include the Steadman Phillippon Research Institute, IT, Environmental Services, meeting rooms, Imaging, Administration, Mountain Surgical Associates, In -Patient Pharmacy, and a variety of small VVMC departments (e.g. public safety, materials management, patient relations, and property management). The redevelopment of the East Wing will involve the demolition of the existing medical building and the parking structure and the construction of approximately 344,440 square feet of new space. When considering the demolition of existing medical space, this redevelopment will result in a net increase of 110,225 square feet of medical space: 344,440 Total New Square Footage (Includes Parking Structure and Medical Uses) 199,500 Parking Structure Square Footage 144,940 Medical/Related Uses Square Footage 34,715 Existing Square Footage to be Demolished 110,225 Net New Medical/Related Use Square Footage As described in greater detail below, 28,040 square feet of new space is designated "shell space". Three areas in the East wing have this designation. As proposed, these spaces will be constructed but not finished to the point where they can be occupied. These spaces will not be finished until such time VVMC demonstrates how parking and employee housing obligations can be satisfied. Restrictions on the use of this space will be memorialized via a separate agreement with the Town of Vail. When considering these shell spaces, the total net new square footage to be occupied upon completion of the East Wing is 82,185. For the purposes of this report it is assumed that the new square footage for the East Wing is 82,185 square feet. VVMC East Wing Redevelopment Page 9 Conditional Use Permit Application Below are the major uses within the East Wing and a brief explanation of where these uses are currently located. Note that Level 1 is at the West Meadow Drive elevation and Level 3 is at the South Frontage Road elevation. Level 1 (Meadow Drive Level) • Internal loading dock and related operations (offices, storage, trash/recycling, etc.). The internal loading dock is a new facility. • Central Utility Plant and associated spaces. The central utility plant is currently located in the West Wing, this is essentially a new facility. Level 2 • Un-programmed/shell space (2,888SF). • Vail Summit Orthopaedics. VSO is currently located in the Medical Professional Building. • Howard Head Sports Medicine. This space will replace operations currently located in the Medical Professional Building. Level 3 (Frontage Road Level) • Ambulance Bay/Garage. Currently ambulance storage is in a building at the north side of the campus. The proposed facility will provide ambulance storage as well as internal patient drop-off. • Emergency Department. The Emergency Department is currently located in the Central Wing. • Imaging. Imaging is currently located in the existing East Wing and Central Wing. • Vail Valley Surgical Center (VVSC). This new space is adjacent to the Surgical Center located in the Central Wing. Expansions include increased space to address exiting space deficiencies and for two new operating rooms. • Lobby Space/Admissions/Coffee Shop/Retail Pharmacy. These functions are currently located in the West Wing. Level 4 (Heliport Building) • Ambulance District facilities (offices and sleep rooms). These functions are currently located in a building at the north side of the campus. Emergency Department space Mechanical equipment room Meeting rooms Level 5 (Heliport Building) • Un-programmed/shell space (12,627SF) Level 6 (Heliport Building) • Un-programed/shell space (12,524SF) WMC East Wing Redevelopment Page 10 Conditional Use Permit Application Floor plans included in the plan set accompanying this CUP application provide detailed information on each of the uses listed above. Apart from the addition of two new operating rooms for VVSC, the fundamental goal of the East Wing is to provide existing VVMC departments and operations the space necessary for them to function at a high level and provide quality medical care. Currently many existing departments and operations are operating in significantly under -sized spaces. The development of the East Wing will allow these departments to "de- compress" and in doing so dramatically improve services and patient care. This is particularly true with the Emergency Department, Imaging Department, Ambulance operations, and loading and delivery operations. These and other departments will realize significant increases in space. Design Considerations Several considerations influenced the design of the East Wing. Many of these were a result of the VVMC MP and others were a function of VVMC's project goals. In either case these considerations directly influenced the design solutions that are reflected in the CUP application. These included: Organization and Relationship of Uses The location and organization of uses is critical to the efficient operation of any health care facility and this played a major role in the design of the East Wing. Some of the major drivers in this process included locating patient admissions at the new entry to VVMC, locating imaging next to the Emergency Department, locating the Emergency Department next to the heliport and locating the ambulance facility adjacent to the South Frontage Road and next to the Emergency Department. Arrival Experience A major goal in the design of VVMC's new "front door" at the South Frontage Road was to create a safe, efficient and pleasing arrival experience for both patients and employees. The result is a vehicular circulation system that provides a drop-off area at the entry to the East Wing and a dedicated ramp for access to on-site parking on lower levels of the East Wing. Ample pedestrian space is provided adjacent to the East Wing. Upon entering the building and lobby area large expanses of glass will provide dramatic views to Vail Mountain. The sense of arrival to the East Wing will be dramatic. Meadow Drive As outlined in the VVMC MP, the relationship of the East Wing to West Meadow Drive is an important consideration. The design of the East Wing responds to West Meadow Drive several ways. Changes in building materials, varied setbacks from the street and building offsets are used to articulate the building, add visual interest and reduce building mass from West Meadow Drive. Rooftop mechanical screening has also been set back from the face of the building and is screened. Finally, the building has been held to three levels adjacent to West Meadow Drive and the southwest corner is just two levels. The VVMC East Wing Redevelopment Page 11 Conditional Use Permit Application two-level portion of the East Wing will include a rooftop terrace that is envisioned as an active, public space that will serve to animate the street below. The proposed building massing is less than the 3 -level massing prescribed by the VVMC MP. Heliport Building The initial design concept for the heliport building was a small, free-standing building approximately 75' in height. This height of the heliport was determined to not encumber future building heights at the Evergreen Lodge and Town Hall sites. The goal of the proposed design is to integrate the heliport building with the rest of the campus and to create a more prominent, functional building. The proposed design, while similar in height to early concepts, is much more of a "building" and less a "tower". The Emergency Department now links the heliport building with the rest of the East Wing and in doing so better defines the campus and the arrival to VVMC. Building Massing/Architecture The architecture and materials proposed for the East Wing have "taken cues" from the Central and West Wings. With completion of the East Wing, VVMC campus will have a unified architectural expression and a palette of materials that are consistent throughout the project. Building massing is consistent with the VVMC MP. Shell Space One of the goals of the VVMC MP is "to create a flexible framework to accommodate future unforeseen changes". Planning for future needs is in large part the reason VVMC is proposing to "over -build" the East Wing. The East Wing includes 28,040 square feet of shell space for which VVMC currently has no programmatic need. This space is the result of two main factors: • Moving Imaging and the Emergency Department from Level 2 to Level 3 dramatically improved the plan for VVMC by moving the Emergency Department closer to the new ambulance facility and to the heliport. However, this change left approximately 15,000 square feet of space on Level 2 with no programming. This space is now to be utilized by Vail Summit Orthopedics and Howard Head (both re -located from the MPB) and there remains 2,888 square feet of shell space. • While the heliport building originally included building program at Levels 3 and 4, the height of the heliport allowed the potential to create useable space on Levels 5 and 6. Creating this space on these levels also made sense from a design standpoint as it allows for a more "complete" building. There are currently no programmatic needs for this space. However, from a cost standpoint it is very cost efficient to create this shell space now and from a constructability standpoint it would be infeasible to add this space later. These two levels have a total of 25,151 square feet of space. There are two potential uses for these shell spaces. At some point in time the north side of the Central Wing will need replacement. A key function currently located in this space VVMC East Wing Redevelopment Page 12 Conditional Use Permit Application is the Lab. If or when this space is demolished the shell space on Level 2 could accommodate the Lab. VVMC currently utilizes +/-18,000 square feet of space in the neighboring Medical Professional Building (MPB). At some point this building will reach its functional life and warrant replacement. The shell space in the Heliport Building could provide space to re -locate existing uses in the MPB. With the re- development of the MPB comes the opportunity to create additional parking that could satisfy the parking demand from the East Wing shell space. As outlined above, these shell spaces will not be finished until such time VVMC demonstrates how parking and employee housing obligations will be satisfied. Restrictions on the use of this space will be memorialized via a separate agreement with the Town of Vail. Site Access and Circulation The idea of changing VVMC's main access has been discussed for decades and establishing a new front door for VVMC on South Frontage Road is arguable the main goal of the VVMC MP. VVMC's new entry on South Frontage Road will be established the East Wing and in doing so VVMC will have a more convenient access for patients, guests and employees and will dramatically reduce traffic on West Meadow Drive. Vehicle Access Vehicle access will be provided by a new driveway located opposite the driveway to the Vail Town Hall. With this new entry, patient and guest traffic, employee traffic and emergency vehicles will access VVMC from South Frontage Road. A west bound left turn lane will be provided on South Frontage Road. The main vehicle loop and pedestrian areas at VVMC's new South Frontage Road entry will be snow -melted. One access lane will be provided for entering traffic and two lanes will be provided for exiting. Arriving vehicles will be able to enter a loop drive for patient and visitor drop- off and then proceed to the below grade parking structure or exit the site. Vehicles will also be able to proceed directly down a ramp to the East Wing below -grade parking structure or the MPB. Ambulances and emergency vehicles will access the site via the main entry and exit the site directly to South Frontage Road via the ambulance garage. The Town has long term plans to expand South Frontage Road to four lanes and to construct a round -about just west of the VVMC entry. Access points to VVMC have been designed so they can be adapted to these future road improvements. Traffic considerations are discussed in greater detail below. Ambulance Access Ambulances and patient shuttles from Vail Mountain will enter the site via the main entry and then access the ambulance facility via a short spur off the main hospital entry. Ambulances will exit the facility directly onto South Frontage Road. VVMC East Wing Redevelopment Page 13 Conditional Use Permit Application Medical Professional Building After completion of the East Wing several changes will be made to the MPB. The existing access points and surface spaces on the north side of the building will be removed. This is necessary because accessing these spaces from the new VVMC entry would create complications with internal traffic flow. This area will be landscaped and a sidewalk along the south side of South Frontage Road will be constructed. Minor site modifications will also be made to the existing drive aisle at the south side of the MPB to improve sight lines and turning movements to the new parking structure entrance ramp. Emergency Department The new Emergency Department (ED) will include +/-9,700SF, a significant increase from the existing ED. While increased space will be a great benefit to this department, the new location for the ED is also a significant and very positive change. Located proximate to South Frontage Road, this new location will allow for convenient access for both the public and emergency vehicles. In addition, the ED will be located immediately below the new heliport, allowing for direct patient access to and from the Emergency Department to the heliport. Ambulance Facility The new ambulance facility includes three main functions within a total of +/-17,400sf of space: Offices and Sleep Rooms These Eagle County Paramedics Services uses are located on Level 4 (second level above South Frontage Road) and essentially replace the same uses located in the existing ambulance building. Ambulance Storage The enclosed ambulance garage will provide interior storage for Vail -based ambulances. The existing ambulance building currently accommodates three vehicles. Patient Drop-off/Pick-up The ambulance garage also includes interior space for patient drop-off and pick-up to the Emergency Department (located immediately adjacent to the garage). This interior facility will be a marked improvement from existing conditions. The new location of the ambulance facility is a significant improvement from existing conditions. Currently ambulances access VVMC from West Meadow Drive. The new location immediately adjacent to South Frontage Road will address the Town's long-time goal of remove ambulances (and other emergency traffic) from Meadow Drive VVMC East Wing Redevelopment Page 14 Conditional Use Permit Application Heliport As outlined in the VVMC MP, the development of an on-site heliport is one of the goals of the Town and VVMC. The location of the proposed heliport and related building is in the same location as contemplated by the VVMC Master Plan, albeit with the pending land exchange with the Evergreen Lodge, the heliport is shifted slightly to the northwest. In addition to being consistent with the VVMC MP, this location provides an optimal relationship with the re -located Emergency Department immediately next door and the Ambulance District facilities to be located on the ground floor of the building directly below the heliport. Whereas originally contemplated to be 60'x 60', the proposed size of the heliport landing area will be 46'x 46'. This pad size is capable of accommodating all of the current Helicopter Air Ambulance provider aircraft types being used by organizations that will service the heliport. By way of example, helicopters such as those operated by AirLife Denver, Flight For Life Colorado, St. Mary's CareFlight, North Colorado Med Evac, Classic Air Medical, Eagle Med LLC, and Memorial Star Transport can be accommodated by this pad. Currently the AS -350 and the Bell -407 helicopters are the helicopter types that that most frequently service VVMC. The proposed elevation of the pad is +/-8254 feet above sea level, or approximately +/- 75' above the elevation of the top deck of the existing east parking structure. This height is consistent with the conceptual pad height indicated in the VVMC MP. This height of the pad has been coordinated with the Evergreen Lodge in order to not encumber the future redevelopment potential of their property. This height will also not impact the future development of the Town Hall site. The location of the heliport will allow for use of the same flight paths as depicted in the VVMC MP. VVMC proposed Approach/Departure paths for heliport. VVMC East Wing Redevelopment Page 15 Conditional Use Permit Application During the review of the VVMC MP it was stated by VVMC that that the FAAs optional extended FATO (Final Approach and Takeoff area) would be incorporated into the design of the heliport flight path. Since that time, the FAA's Standards Divisions has adopted and published enhanced performance standards which allow for an alternative option to the Extended FATO which provides a higher level of safety for heliports at altitudes above 1,000' and/or heliports located on rooftops. This new FAA operational standard for FAA Inspectors, helicopter operators and heliport owners can be found in the FAA's `Flight Standards Implementation Management System' (FSIMS) 8900.1, Vol -8, Ch -3, Sec -3 `Evaluation and Surveillance of Heliports'. Refer to the Assessment and Comparison of Increased FATO vs. Hover Out of Ground Effect Power Requirements as it Relates to Increased Heliport Altitudes, prepared by HeliExperts, found in the appendix of this report. The primary premise of the Extended FATO concept is to allow for lower performance helicopters to operate at heliports at higher altitudes for which the helicopter may not normally be capable of operating at under standard environmental conditions. For this reason, our consultants, HeliExperts International, based on the updated FAA standards, agrees with the FAA's assessment in that an aircraft performance base standard provides a higher degree of safety than that of the Extended FATO concept for high altitude and rooftop heliports. Therefore, VVMC will adopt what its consultants and the FAA consider to be a superior standard and will require all operators to meet the new Hover Out of Ground Effect (HOGE) power standard for flight operations while conducting operations at their rooftop heliport in lieu of incorporating an extended FATO. In that the proposed new heliport at VVMC will be a Private "Prior Permission Required" (PPR) heliport as defined by the heliport advisory circular, the FAA provides for and encourages heliport owners like VVMC to enact limitations and or restrictions on their heliport as they see fit for the public's interest and to enhance safety. Requiring HOGE power performance standards for all operations conducted at the new heliport is well within the rights of VVMC to mandate. This requirement will be integrated into all pilot briefing materials and be disseminated directly to all appropriate helicopter air medical providers. Through its interface with the primary air medical providers servicing VVMC regarding this safety enhancement, HeliExperts has received concurrence on these recommendations from the providers who have indicated that their aircraft will be operated within the requested parameters. Based on the location and elevation of the heliport, VVMC is confident of obtaining a favorable Airspace Determination from the Federal Aviation Administration (FAA). Following this positive determination from the FAA, the VVMC design team will complete a more detailed design of the heliport, to include among other things the specific design of the pad itself, snowmelt systems, lighting, weather station, drainage, etc. These detailed design features will be reflected in building permit drawings. The VVMC MP specifies several conditions regarding the heliport. These include: VVMC East Wing Redevelopment Page 16 Conditional Use Permit Application 1. Selection and installation of an on-site Automated Weather Observing System (AWOS). While not yet designed, VVMC is including an AWOS in their detailed design plans. Examples of different types of AWOS are provided in the appendix, the conceptual location of the AWOS is depicted on floor plans in the CUP plan set. A final location for the AWOS will defined in building permit plans for the East Wing. 2. Selection and installation of a lighted aviation approved windsock. While not yet designed, VVMC is including this in their detailed design plans. Examples of windsocks are provided in the appendix; the conceptual location of the windsock is depicted on floor plans in the CUP plan set. A final location for the windsock will be defined in building permit plans for the East Wing. 3. Selection and installation of FAA compliant heliport perimeter lighting and obstruction lighting. Examples of FAA compliant lighting are provided in the appendix, the location of lighting will be defined in the near future and will be included in building permit plans for the East Wing. 4. Development of pilot briefing sheets and an operational training and reference manual. A draft Facility and Training Manual has been prepared and is including in the appendix. A final version of this document will be completed prior to the opening of the heliport. 5. Development of a heliport Emergency Action Plan in conjunction with the Vail Fire and Police Departments. A draft of this plan has been prepared and is included as an element of the Heliport Facility and Training Manual) and is included in the appendix. A final version of this document will be completed closer to and prior to the opening of the heliport. 6. Letter of Agreement with Helicopter Air Ambulance providers that will establish operating procedures, e.g. notification of transport, airborne communications, pilot familiarization, preferred flight paths, etc. A draft of this agreement has been prepared and is included in the appendix. A final version of this agreement will be completed prior to the opening of the heliport. Parking One of the major goals of the VVMC MP is to address the campus' current lack of on- site parking. This is being addressed a variety of ways, foremost among them a new below grade parking structure at the East Wing. Below is a summary of existing parking resources, parking to be provided at VVMC after construction of the East Wing, East Wing parking demand and the influence of de -compressions, and the overall parking demand for VVMC. VVMC East Wing Redevelopment Page 17 Conditional Use Permit Application Existing_ parking resources at VVMC 116 West Lot/Loading area surface parking 209 East parking structure 82 Medical Professional Building 407 total on-site spaces As outlined in VVMC Master Plan Parking Analysis (completed in October of 2014), VVMC has historically provided additional parking via the purchase of parking passes in the Lionshead Parking Structure, the lease of off-site spaces and through managed parking solutions (operating employee shuttles to Gypsum, Leadville and Summit County and providing employees with ECO bus passes). Over the past few years employees who utilized alternative transportation means to VVMC via managed solutions averaged 90-95 employees. Parking resources after East Wing Construction Following completion of the East Wing on-site parking resources will include the following: 56 West Lot surface parking 468 East parking structure 4 Misc. spaces 76 Medical Professional Building 604 total on-site spaces The reduction in West Lot spaces is due to the portion of the parking lot being conveyed to the Evergreen via the land exchange. The reduction is MPB spaces is due to the loss of surface spaces along the west side of the building. 178 valet spaces are depicted within the new structure. The vast majority of these will be located on levels P2 and P3, the two lowest levels of the structure. This amount of valet spaces is well within the Town's maximum 50% standard. At the completion of the East Wing the net increase to VVMC's on-site parking from what exists today will be 197 new spaces. Parking Demand from the East Wing, "Decompression" and "Right -sizing" New parking demand for the East Wing is 89 spaces. The single largest generator of new parking demand is the addition of two new operating rooms for the Vail Valley Surgery Center. A spread sheet summarizing East Wing parking demand is found in the appendix of this report. This spread sheet addresses all major uses proposed in the East Wing, square footage changes from existing and employee generation. As highlighted in the VVMC MP, the evolution of health care technology, changes in standards for medical facilities and the growth of services provided at VVMC have resulting in a situation where many services and functions are operating in under -sized spaces. "De -compression" is the term used to describe this condition and why the main VVMC East Wing Redevelopment Page 18 Conditional Use Permit Application objective of expansions proposed by the VVMC MP is to "right -size" work spaces throughout the campus. The 2013 Summary found that the existing square footage of nearly every department is significantly deficient. By way of example, below is a sampling of East Wing departments and their existing square footage deficiencies: Emergency Department - 140% Imaging - 78% VVSC Surgery - 30% Cardiopulmonary - 75% Howard Head PT/OT - 40% Vail Summit Ortho - 167% Materials Management - 87% The square footage deficiencies in the 2013 Summary provided a benchmark, or baseline condition that was used in defining how the needs of each department could best be addressed by VVMC's master plan expansion. The right -size square footage represents an "ideal" condition, or what could be achieved in a perfect world for meeting the space needs of VVMC. Existing space deficiencies are significant and the results of the 2013 Summary tell a compelling story with respect to the current size of VVMC departments and other organizations that operate at the Vail campus. Specifically, that today many departments warrant significant increases necessary to "right size" departments based on today's needs and to bring facilities up to current standards for medical space. The VVMC Master Plan is not a case of pursuing expansion simply to create a larger hospital. To the contrary, the focal point of this expansion is to bring the size and quality of existing facilities up to current medical standards. When implemented, VVMC expansion will improve a multitude of aspects related to patient care, and with only a few exceptions will not create a significant increase in business or activity, and as a result will not generate a significant amount of new employee generation. With regard to the East Wing, while there is a significant net increase in square footage of 82,185 (exclusive of shell space), there is very little new programing. New programing is limited to two new operating rooms for the Vail Valley Surgery Center, and new and expanded space for Howard Head Sports Medicine and Vail Summit Orthopedics (both of which re -located from the MPB). Examples of major departments that will be right -sized with expanded or new square footage include: 9,899sf — new internal loading facility 6,691sf - new Central Utility Plant 9,356sf - expanded Emergency Department 5,937sf - expanded Imaging Department 10,381sf - expanded Ambulance District Operations VVMC East Wing Redevelopment Page 19 Conditional Use Permit Application With each of the uses listed above the purpose of the increased square footage is to provide improved working spaces necessary to provide quality health care commensurate with today's standards. Right sizing played a major role in defining the program for VVMC's expansion and the specific improvements that are required to meet the community's healthcare needs for the present and the long-term success of VVMC. Overall Parking Demand for VVMC The methodology used to calculate parking requirements for VVMC involved four main factors: • VVMC parking needs prior to the construction of the West Wing (as documented in the 2014 VVMC Master Plan Parking Analysis), • Parking demand of the West Wing established by CUP review in 2015, • New parking demand from the East Wing, and • Application of the multi -use credit 782 Spaces defined by 2014 parking study using "employee based" formula 41 Required parking from CUP review of West Wing 89 Parking required for the East Wing 912 total spaces -205 Multi -use credit (22.5%) 707 Total Campus Requirement Managed Parking Solutions As proposed, at the completion of the East Wing required parking for the entire VVMC campus is 707. On-site parking to be provided is 604, leaving a deficit of 103 spaces. This deficit will be addressed with the continued implementation of managed parking solutions that will include providing ECO bus passes to employees and the operation of an employee shuttles. These creative programs are a benefit to VVMC employees and to the community in that alternative transportation means reduce the number of vehicles on Town of Vail roadways. These types of alternative programs are identified in section 12-10-20 of the Town code — "permanent program (including, but not limited to, "rideshare" programs, shuttle service, or staggered work shifts) intended to reduce parking demand that has been incorporated into the project's final approved development plan". With proposed on-site parking and managed parking solutions VVMC is addressing the parking requirements of the project. Loading and Delivery Currently loading and delivery is handled by an under -sized outdoor facility. An enclosed loading facility is a goal of the VVMC MP and the proposed loading solution addresses this goal. The basic design parameters for the loading facility as outlined in the VVMC MP are to have 3-4 bays capable of accommodating turning movements within VVMC East Wing Redevelopment Page 20 Conditional Use Permit Application the facility for SU -30 sized trucks, 2-3 spaces for smaller trucks and service vehicles and trash and recycling facilities. All loading activity is to occur within the enclosed facility. VVMC commissioned a Concept Design Operational Assumptions Report prepared by Lerch Bates that evaluate existing loading operations as a basis to better understand VVMC's future loading needs and to develop design parameters for the loading facility. Loading surveys and monitoring was done and from that research future peak day dock activity was defined. This provided the basis for the design of the loading facility. The future peak day dock schedule indicates an average of 36 deliveries from 1:OOAM to 4:OOPM. Dwell times were of delivery vehicles were also defined. Of future peak day deliveries, 20 will typically be cars or vans with the remaining being box trucks with varying lengths from 24-38 feet. The proposed facility is designed to accommodate 3 truck bays and a trash bay. Two of these bays can accommodate a SU40 (this vehicle is larger than a SU30) sized truck and one accommodates a SU30 truck. Trash and recycling facilities are provided, as is "flex space" that can accommodate two smaller vehicles. Turning movement studies of these trucks is provided in the CUP plan set. Scheduling and coordination of trash service and larger trucks will be necessary. This effort will be handled by the on-site Dock Manager. The VVMC MP stipulated that a management plan be prepared for the loading facility. The plan for the management of this facility includes the following elements: Staffing VVMC staff (the Dock Manager) will be present at the loading facility during all times the facility is open in order to coordinate all loading operations. Dock hours will be 6:OOam to 6:OOpm. Scheduling The Dock Manager will coordinate the scheduling of truck deliveries, specifically deliveries provided by larger trucks and trash service. Scheduling of deliveries will be done to ensure that space for internal turning movements is available. The Dock Manager will also coordinate with all VVMC departments on the delivery of all goods, particularly those being delivered with large trucks, and will communicate directly with vendors to schedule delivery times and to understand the length of time necessary for such deliveries. Operations • Truck doors to the loading facility are to remain closed at all times except for when trucks are entering or exiting the facility. • In no circumstances shall trucks back in to or out of the Loading Facility. • Trucks larger than SU -40 will be staged in the West Lot, when feasible such delivers will be scheduled for after 6:OOpm. • No delivery activity outside of the enclosed facility shall be permitted. • The Dock Manager shall communicate operational procedures, rules and regulations for the Loading Dock to all entities providing deliveries to VVMC. VVMC East Wing Redevelopment Page 21 Conditional Use Permit Application Hours of operation for the Loading Facility shall be determined by the Dock Manager. Distribution of Goods and Materials The Dock Manager will coordinate with VVMC Departments to ensure the timely delivery of goods and materials to departments throughout the campus. As necessary, Dock Manager shall coordinate delivers via the Loading Facility to the MPB. Site Access and Circulation The idea of changing VVMC's main access has been discussed for decades and establishing a new front door for VVMC on South Frontage Road is arguable the main goal of the VVMC MP. VVMC's new entry on South Frontage Road will be implemented with construction of the East Wing and in doing so VVMC will have a more convenient access for patients, guests and employees and will also drastically reduce traffic on West Meadow Drive. Vehicle Access Vehicle access will be provided by a new driveway into the campus that is located opposite the driveway to the Vail Town Hall. With this new entry, patient and guest traffic, employee traffic and emergency vehicles will access VVMC from South Frontage Road. A westbound left turn lane will be provided on South Frontage Road. The main vehicle loop and pedestrian areas at VVMC's new South Frontage Road entry will be snow -melted. One access lane will be provided for entering traffic and two lanes will be provided for exiting. Arriving vehicles will be able to enter a loop drive for patient and visitor drop- off and then proceed to the below grade parking structure or exit the site. Vehicles will also be able to proceed directly down a ramp to the East Wing below -grade parking structure or the Medical Professional Building. The Town has long term plans to expand South Frontage Road to four lanes and to construct a round -about just west of the VVMC entry. Access points to VVMC have been designed to allow for these road improvements to be implemented. Traffic considerations are discussed in greater detail below. Ambulance Access Ambulances and patient shuttles from Vail Mountain will enter the site via the main entry and then access the ambulance facility via a short spur off the main hospital entry. Ambulances will exit the facility directly onto South Frontage Road. Medical Professional Building After completion of the East Wing a number of changes will be made to the MPB. The existing access points and surface spaces on the north side of the building will be removed. This is necessary because accessing these spaces from the new VVMC entry VVMC East Wing Redevelopment Page 22 Conditional Use Permit Application would create complications with internal traffic flow. This area will be landscaped and a sidewalk along the south side of South Frontage Road will be constructed. Minor site modifications will also be made to the existing drive aisle at the south side of the MPB in order to improve sight lines and turning movements to the new parking structure entrance ramp. Traffic Currently traffic flow to VVMC is split between access points at West Meadow Drive and at South Frontage Road. The development of the East Wing and VVMC's new front door at South Frontage Road will shift of patient/guest, employee and emergency vehicle traffic from West Meadow Drive to South Frontage Road. This change will implement a long-term goal of the Town's to reduce traffic on West Meadow Drive. While this change will greatly benefit the pedestrian experience on West Meadow Drive, the change will mean virtually all VVMC traffic will now be accessing the campus via the new South Frontage Road entry. The VVMC MP addressed traffic and the South Frontage Road from two perspectives — a long term roundabout solution and an interim solution (prior to roundabout). The long-term roundabout solution included several assumptions, key among them were: • Long term improvements to South Frontage Road to include a two-lane roundabout (located just west of VVMC) and a four -lane cross section. • Access to VVMC (and the Evergreen and Town Hall) to be right in/right out only after the roundabout is constructed. • Access to VVMC's west lot parking and the new East Wing parking structure to be via new main access at South Frontage Road. Based on analysis by Turnkey Consulting, Inc. (VVMC's consultant) and Felsburg Holt Ullevig (TOV consultant), the estimated long term levels of service on South Frontage Road and at each of the three adjacent properties will be well within the Town's service standards. This can be attributed to elimination of left turn movements at the access points. The roundabout is a long-term roadway improvement planned by the Town. VVMC was considered to most likely be the first the three surrounding properties to redevelopment and as a part of the VVMC MP effort, interim traffic conditions were evaluated. This was referred to as the "first and alone" scenario. This evaluation assumed the following: • Estimates of development levels contemplated for East Wing (at that time). • Access to VVMC's west lot parking and the new East Wing parking structure to be via new main access at South Frontage Road. • Access to VVMC to include full turning movements (left in/left out, right in/right out). • No changes to lanes on South Frontage Road. VVMC East Wing Redevelopment Page 23 Conditional Use Permit Application Interim access improvements necessary to facilitate access to VVMC (i.e. median improvements to South Frontage Road for west bound left turns into VVMC, re- alignment of VVMC and TOV driveways). This evaluation concluded that with interim improvements, turning movements into and out of VVMC will be acceptable. area indicates extent o work Rclorat+�d. TOV Ertfcy. 66a_4 iy_ EV& k1n existing . !1r East Entry i4��'�`'• New VVMC EntlY Right out only A tie, ? 1.. �..t: = -�• I - from L"5 Bank YUMC Interim Access Coneepptual Pla.p . This diagram from the VVMC MP depicts interim access conditions at South Frontage Road. The VVMC MP indicated that an updated traffic impact study will be necessary as an element of CUP plans for the East Wing. A variety of traffic impact study updates have been completed since adoption of the VVMC MP. A recent update has been completed that builds upon previous East Wing studies and reflects the square footage and parking spaces proposed for the East Wing. Assumptions and key conclusions of the updated traffic impact study include the following: • Analysis of the East Wing and VVMC traffic conditions includes South Frontage Road background traffic counts from peak winter/holiday conditions, as such conclusions represent a "worse case" scenario. • South Frontage Road through traffic will perform at acceptable levels. • Right turn movements into and out of VVMC are basically unconstrained. • West bound left turns into VVMC will perform at acceptable levels. • Left turns out of VVMC onto South Frontage road will initially perform at an acceptable level. Growth in background traffic will result in Level of Service E and F by 2035 and 2040. VVMC East Wing Redevelopment Page 24 Conditional Use Permit Application While delays to westbound left turn out of VVMC will be apparent in next 15-20 years, it is important to note that the volumes (number of vehicles making this turn) are not high because most outbound traffic departs VVMC to the east. This is evident by queue distances remain constant over time as wait times increase (note that models used to prepare these Level of Service studies only need one vehicle to create an LOS "F" conditions). In summary, this westbound left turn movement out of VVMC is expected to be typical of turning movements from many private drives onto the town's road system during peak traffic conditions. It is also important to note that in the event delays necessary to make a westbound left turn become too onerous, a contingency measure is that exiting vehicles could leave VVMC eastbound and reverse direction at the Main Vail Roundabout. The updated traffic impact study has been provided under separate cover. Employee Housing As prescribed by the Development Agreement between VVMC and the Town of Vail, during the West Wing review process employee generation for the West Wing was determined along with an estimate of employee generation anticipated from the East Wing. Estimates for East Wing were made based on assumptions regarding the future development of the East Wing. Prior to issuance of a building permit for the West Wing, VVMC provided a cash -in -lieu payment to satisfy their employee housing obligation for both the West and East Wings. VVMC is currently in the process of re -calculating employee generation for uses proposed for the East Wing. These new calculations will then be compared to estimates provided in 2015 and submitted to Town Staff for review. Employee housing considerations will be addressed prior to PEC's final review of this CUP application. Oxygen farm and Mobile Imaging Truck Oxygen Farm The oxygen farm (or tank) that serves VVMC is currently located immediately south of the East Wing along West Meadow Drive. The farm will be relocated to allow for construction of the East Wing. The new location for the farm is just north of the West Wing, at the northern side of the surface parking lot. This location was reviewed and approved as an element of the CUP for the West Wing. Application for this facility has been submitted to the town independent of the East Wing CUP application. Following the land exchange and during construction of the future Evergreen Lodge redevelopment, areas necessary for oxygen deliver truck maneuvering will be impacted. This will be addressed one of three ways - smaller delivery trucks that require less maneuvering space will be used to service VVMC; portable oxygen trucks will be brought on-site during phases of Evergreen construction that will limit truck maneuvering VVMC East Wing Redevelopment Page 25 Conditional Use Permit Application space; or the oxygen farm will be re -located to a location west of the West Wing next to Lot 10. As a side note, re -location of the oxygen farm would remove encumbrances to the development of future expansion at the north side of the VVMC campus. An element of this CUP application is to re -locate the oxygen from its location at the north side of the campus to the location depicted below. Final determination on if or when the oxygen farm is re -located (or if during Evergreen construction alternative oxygen delivery means are deemed the preferred solution) will be made in the future. Mobile Imaging Approximately twice each year a mobile imaging truck services VVMC (typically to provide imaging capabilities when on-site equipment is being serviced or replaced). The mobile imaging truck is a large semi that currently operates at a location immediately west of the ambulance building. This location is problematic for two reasons — the size of the imaging truck requires a large area for maneuvering (that will be reduced with the Evergreen Land exchange) and the location of the imaging truck is a hindrance to future VVMC expansions on the north side of the campus. For these reasons the location for the mobile imaging truck is proposed to be moved to immediately east of the East Wing along West Meadow Drive. The location for the mobile imaging truck is depict on the CUP plan set. The north/south pedestrian corridor in this area is 20' in width, providing sufficient room for the truck while maintaining space for pedestrian flow during the limited times each year the truck will be on site. VVMC East Wing Redevelopment Page 26 Conditional Use Permit Application North/South pedestrian connection The VVMC MP identifies as a desired improvement a north/south pedestrian connection, preferably one that is ADA compliant, at the eastern end of the campus. A pedestrian connection is generally depicted on the circulation plan below. Refer to the CUP plan set for specific information on this connection. There is a great deal of activity that must be accommodated at VVMC's new entry off South Frontage Road. This includes ambulance access to the new ambulance bay, vehicle drop-off at the entry to the hospital, vehicular access to the below grade parking structure and pedestrian movement between the main campus and the Medical Professional Building. Accommodating these activities, dealing with grade changes, and providing a safe north/south pedestrian route have influenced the location and design of the north/south pedestrian connection. The north/south pedestrian connection is located at the east end of VVMC property and includes a sidewalk along the east side of the main vehicular drop-off and a wider pedestrian corridor along the southern end of the East Wing where the connection links to West Meadow Drive. In between these two sections is a stairwell that will allow pedestrians to travel through the site. The stairs are necessary due to grade changes and to have a pedestrian route that avoids vehicular traffic on the vehicle ramp that serves both parking structures (to the new East Wing Structure and the Medical Professional Building). Due to site and grade constraints (there is +/-24' of grade change between South Frontage Road and West Meadow Drive), this connection is not ADA compliant. During normal hospital hours elevators proximate to the lobby will be available to transport pedestrians between Levels 1 and 3. "UjL. -6 c; Ppnscd &J—.1k: jr��eka:aj- FxisUng Ras Step ti.J NOrrh /Snuth ('nnnec ion ' wft -1 {.us Sm p:��9r The diagram above depicts the proposed north/south pedestrian connection on the east site of VVMC. VVMC East Wing Redevelopment Page 27 Conditional Use Permit Application Sign Program A comprehensive sign program for VVMC is currently under development. Due to the size of the site, the complexity of the campus and unique sign parameters for medical facilities, it is very likely that this sign plan will include requests for variances to the Town's sign code. This sign program will be submitted in the coming weeks. Development standards As per the General Use zone district, all site development standards are to be established by the PEC. Diagrams and calculations of development/zoning standards are found in the appendix of this report. These calculations have been prepared for the entire VVMC campus and address: • lot area/site dimensions, • setbacks, • site coverage, • landscape area Note that parking considerations are addressed elsewhere in this report. VVMC East Wing Redevelopment Page 28 Conditional Use Permit Application Rooftop mechanical The CUP plan set includes a roof plan with preliminary information on rooftop mechanical equipment and the location of elements proposed to visually screen these features. Mechanical equipment for the heliport building will be enclosed within Level 4 of this building. Mechanical equipment will also be located atop Level 3 on the south side of the East Wing. The diagram below provides a conceptual indication of how Level 3 equipment will be screened. To minimize the visual impact of equipment from West Meadow Drive, rooftop mechanical equipment is set back +/-15' from the south edge of the East Wing. Rooftop equipment needs will evolve as the building design progresses. Final design of rooftop mechanical and screening features will likely be determined during the Design Review Process. VIEW FROM EVERGREEN WMC East Wing Redevelopment Conditional Use Permit Application 4-M Page 29 V. CONFORMANCE WITH APPLICABLE REVIEW CRITERIA Explanations for how the proposed East Wing expansion conforms to CUP review criteria will be provided in an updated CUP submittal to be provided prior to formal review by the PEC. NOTE — responses to how the proposed East Wing conforms with CUP criteria will be provided following coordination with town staff and prior to PEC review. (1) Describe the precise nature of the proposed use and measures proposed to make the use compatible with other properties in the vicinity. Response (2) The relationship and impact of the use on development objectives of the Town. Response (3) The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facility needs. Response (4) The effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking area. Response (5) The effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. Response WMC East Wing Redevelopment Page 30 Conditional Use Permit Application VI. APPENDIX East Wing Parking Demand Calculations Examples of Automated Weather Observing System (AWOS) Examples of heliport windsocks Examples of heliport lighting Draft Facility and Training Manual for Heliport Draft Letter of Agreement with Helicopter Air Ambulance Providers Development Standard Diagrams WMC East Wing Redevelopment Page 31 Conditional Use Permit Application VVMC PARKING ANALYSIS CUP East Wing Expansion 5/1/2017 MethodoloM Existing parking demand using employee based formula from 2014 Parking Report + West Wing as per PEC review+ East Wing+ multi-use credit Pre-East Wing Parking Conditions Related Considerations/Follow up/ Parking Use Commentsuestions Assumed 569 employees, 58 beds, 155 exam baseline for entire campus, pre-WW construction, rooms (does not include multi-use credit, that 58 bed count reduced to 54 beds during 782 using emp based formula, from 2014 parking report is factored below) WW review (see below) Total demand for WW included deduction of new requirement from WW (this parking demand was 8 spaces for reduced size of CMM and 4 41 approved by Town) spaces for removal of 4 patient beds East Wing Uses/level 1 Uses/spaces associated with Dock are all No new employees necessary for staffing support spaces, no new employee 0 Loading Dock loading dock. generation 0 Central Utility Plant No new employees necessary for staffing CUP. Technically not officed on this level, assuming 5 additional employees for security, 5 Operations staff housekeeping, maintenance, etc East Wing Uses/level 2 New VSO space is 7015gsf with 12 exam rooms. 10 clinic employees as per census (typical M-F scenario). Added 4 employees for 4 research offices. Added 4 additional for VSO is relocating from MPB. Allocating cushion (employee growth). Note - existing parking for new use allows for re-purposing space in MPB is 3750 (3306 clinic, 444 of existing space with no new parking 30 Vail Summit Ortho research) demand. HH is relocating from MPB. Allocating 3128 gsf of space in EW. Existing HH space in parking for new use allows for re-purposing MPB is 2,370sf. Assume 9 employees and 11 of existing space with no new parking 20 Howard Head treatment beds. demand. 2,882SF. This space to be left as shell space until use is proposed/parking and emp 0 Shell Space housing addressed. Volunteer office/gift shop storage, patient services, 0 patient access coordinator, swithcboard, etc., All existing uses/de-compression space. East Wing Uses/level 3 De-compression, no employee increase from existing. New ED space is 9,417SF (this includes 757SF on Level 4). Existing ED space 0 ED is+/-5,503SF. to staff. De-compression, no employee increase from existing. Proposed space is 5,937sf (this includes 119SF on Level 4). Existing space is 0 Imaging +/-4,561. De-compression, no employee increase from 0 Gift Shop and Pharmacy existing. Proposed space is 1,609SF. Gift shop is staffed by volunteers. Lobby seating is primarily for general lobby 2 Coffee shop New use. Proposal is for 572 SF. seating, not exclusive to coffee shop. 16 employees per OR (from Employee 32 VVSC - Two new OR's Generation Study done in 2015 for west wing) De-compression, no increase to employees from existing. Total SF devoted to "public 0 Admissions/public support space support" is 2,078SF. De-compression, no employee increase from existing. 7,067sf proposed for garage and patient drop-off. Replaces existing +/-2400sf Expanded space will internalize 0 Ambulance Garage garage space. uses/activities that currently occur outside. East Wing Uses/level 4 De-compression, no employee increase from existing. Proposed 3,314sf. Existing office 0 Ambulance offices/sleep quarters space is+/-2400sf. 0 Emergency Department ED Sf on Level 4 (1,235SF) is addressed above. Imaging SF on Level 4 (119SF) is addressed 0 Imaging above. 2,115SF of meeting room space is for internal/staff use. Replaces 1,876 sf in EW 0 Meeting space that will be demo'ed. 0 Mechanical space 3,183SF of mechanical space. East Wing Uses/Level 5 12,524SF. This space to be left as shell space until use is proposed/parking and emp 0 Shell Space housing addressed. East Wing Uses/Level 6 12,627 SF. This space to be left as shell space until use is proposed/parking and emp 0 Shell Space housing addressed. SUMMARY 912 Total Gross Parking Spaces 707 mulit use credit (22.5%) On-site spaces proposed - 469 garage/52 surface/76 602 MPB 103 spaces to be addressed via managed parking solutions R g � 0° LL -L LLI -� U) Q3 a LWT O a L O - m L O LL V mi J L CL x W W rl N L i 0 z L w V ►7 PA LAIN L O CL - L v V.� Z WIND CONES WC807 LED Et Incandescent Primary Wind Cone NON -FRANGIBLE Compliance with Standards FAA: L-807 8 L -807(L) AC 150/5345-27 (Current Edition) and the FAA Engineering Brief No. 67. ETL Certified. Uses FAA L-807, Provides visual surface wind direction and velocity L -807(L) information to pilots in flight or on the ground at airports and heliports Features • Available externally lighted, internally lighted, or unlighted • LED or halogen lamps • All LED models feature: 50,000 to 100,000 hour lamp life, virtually maintenance free Multiple lamp circuits for improved reliability 80-90% less power consumption than halogen lamps A long -life LED obstruction light Integral power adapter on series circuit models • An incandescent L-810 obstruction light is included on halogen - lighted models • Size 1 (18" dia. x 8' long) or Size 2 (36" dia. x 12' long) wind socks • The pole is center -hinged with 4" diameter steel on the bottom and 3" diameter steel on the top • A center -mounted braked winch allows 1 -person maintenance. • The four anchor bolts are a one-piece welded assembly, ready to drop in the ground • The aluminum basket is welded, one piece, with pre-installed bearings • Raincaps protect the bearings from weather • The nylon sock is treated for rot, mildew, and water repellency • Powder coat painted international orange • Made in the USA and ETL Certified by Hali-Brite, Inc., Crosby, MN. Operation External LED Light External Halogen Light 1 -aa• o (TW S) The operation of the wind cone is entirely dependent on the di- 416' a rection and relative velocity of the surface wind. Movement of the wind through the open throat of the cage and into the sock causes the tail to inflate. The tail of the inflated sock indicates true wind direction for velocities as low as three knots through a 360' circle about the vertical shaft. A GA' 60- 4. UX C - 4.W 4.00' r 369' .. 3 O ADB= Airfield Solutions Internal LED Light Internal Halogen Light • "60- Base ,8T Layout a.0a' NOTE. Only 4 Anchor 3-89' a.a Bolts Required 3071 Rev. B I Call for Manual H - 3 WIND CONES WC807 LED Et Incandescent Primary Wind Cone Wind Cone Selection Chart ADB Airfield Solutions Product Number ee Notes FAA Size FAA Style Power Source Lamp Type Fixture VA's Fixture Watts',' Weight (lb) Replacement Lamp L807 -S1 -UN -NON -ON -N 1 II Unlighted None None 0 0 187 None L807 -S1 -EX -120 -ON -5 1 1-A External 108-132 VAC LED 15 14 198 9200-0032 L807 -S1 -EX -230 -ON -5 2 1 1-A External 207-253 VAC LED 15 14 198 9200-0044 L807 -S1 -EX -66A-0 N-5 4 1 1-A External 2.8-6.6 AMP LED 28 26 197 9200-0034 L807 -S1 -IN -120 -ON -5 1 I-Blnternal 108-132 VAC LED 32 19 200 9200-0038 L807 -S1 -EX -120 -ON -N 1 1-A External 108-132 VAC Halogen 191 191 196 3400-0122 L807 -S1 -IN -120 -ON -N 2 1 I-Blnternal 108-132 VAC Halogen 316 316 198 3400-0100Regent L807 -S1 -EX -12 -ON -5 1 1-A External 11.5-13 VDC LED 6 6 197 9200-0033 L807 -S1 -IN -12 -ON -5 2 1 I-Blnternal 11.5-13 VDC LED 6 6 197 9200-0041 L807 -S1 -IN -66A-0 N-5 4 1 I-Blnternal 2.8-6.6 AMP LED 41 37 198 9200-0039 L807 -S2 -UN -NON -ON -N 2 11 Unlighted None None 0 0 199 None L807 -S2 -IN -120 -ON -5 2 I-Blnternal 108-132 VAC LED 60 32 212 9200-0040 L807 -S2 -EX -120 -ON -5 2 1-A External 108-132 VAC LED 22 21 210 9200-0035 L807 -S2 -EX -230 -ON -5 2 2 1-A External 207-253 VAC LED 22 21 210 9200-0043 L807 -S2 -EX -66A -ON -5 4 2 1-A External 2.8-6.6 AMP LED 28 26 209 9200-0037 L807 -S2 -EX -120 -ON -N 2 1-A External 108-132 VAC Halogen 191 191 208 3400-0122 L807 -S2 -IN -120 -ON -N 2 I-Blnternal 108-132 VAC Halogen 516 516 210 3400-0100Regent L807 -S2 -EX -12 -ON -5 2 1-A External 11.5-13 VDC LED 10 10 210 9200-0036 L807 -S2 -IN -12 -ON -5 2 2 I -B Internal 11.5-13 VDC LED 10 10 210 9200-0042 L807 -S2 -IN -66A -ON -3 3 2 I -B Internal 2.8-6.6 AMP LED 57 53 210 9200-0031 L807 -S1 -IN -230 -ON -5 1 I-Blnternal 198-256 VAC LED 40 21 200 9200-0045 L807 -S2 -IN -230 -ON -5 2 I-Blnternal 198-256 VAC LED 76 36 212 9200-0046 Notes 1. Power consumption specifications include the L-810 obstruction light 2. This FAA Style is not ETL certified 3. Requires 200 watt L-830 transformer, sold separately 4. Requires 100 watt L-830 transformer, sold separately 5. Isolation transformer VA loss not included FAA Wind Cone Classifications Size 1: 8 foot Size 2: 12 foot Style I -A: Externally Lighted Style I -B: Internally Lighted Style 11: Unlighted Product specifications may be subject to change, and specifications listed here are not binding. Confirm current specifications at time of order. H - 4 3071 Rev. B I Call for Manual Spare Components Description Part No. Wind Sock, Size 1 (18" dia. x 8' long, orange) 7400-0000-1 Wind Sock, Size 2 (36" dia. x 12' long, orange) 7400-0002 Lamp, 120V Incandescent Obstruction Light 3400-116TS120 Lamp, 120V Halogen, External 3400-0122 Lamp, 120V Halogen, Internal 3400-0100Re- gent ADB Airfield Solutions Leuvensesteenweg 585 B-1930 Zaventem Belgium Telephone: +32 (0)2 722.17.11 www.adb-air.com ADB Airfield Solutions, LLC 977 Gahanna Parkway Columbus, OH 43230 USA Telephone: +1 614.861.1304 +1 800.545.4157 O ADB Airfield Solutions All rights reserved Compliance with Standards ICAO: Annex 14, Volume II, paragraph 5.3.6 to 5.3.8 NATO: STANAG 3652 Various national standards Uses Touchdown zone and lift off area perimeter (TLOF) Final approach and take off area (FATO) Aiming point Features • Part of a comprehensive range of inset lights covering all heliport lighting requirements. • Designed and built with simplicity and ease of maintenance in mind. • Lightweight, sturdy, low-energy and environment friendly lighting fitting (no cadmium plating). • Double water barriers seal all possible moisture ingress paths. • Extensive use of aluminium alloys reduces fitting weight and eases handling in the field. • Low temperature light. • Hardened glass lens, clear or through coloured. • Low protrusion above ground (10 mm) reduces vibrations induced in the lighting fitting, thereby increasing lifetime, particularly of the lamp. • Absence of negative slope in front of the lens guarantees optimal light output under worst weather conditions. • Available for series (6,6A) and parallel supply (230V AC). • Long life halogen lamps. Over 1000 hours at full intensity. • Lens mechanically clamped to light cover through moulded, replaceable seals. Lens replacement by maintenance personnel is fast and easy and does not require any sealing compound or resin. • No optical adjustment required after replacement of lamp, lens or reflector. • Plug for air pressure -testing of fitting after overhaul. • Smooth outer surface of light cover. • Dedicated rings available to fit mounting bases and seating rings to other standards. • Specific tools have been developed to ease installation and subsequent maintenance. Details available on request. Airfield Solutions Fig. 2 —1 M A.11.100e 0 Construction (Fig. 3) 1. High tensile strength screw with washer (2) 2. Aluminium alloy cover 3. Lens, clear or through coloured depending on the application 4. Labyrinth gasket 5. Lens gasket protection 6. Lens clamping ring 7. Optical assembly 8. Die cast aluminium alloy inner cover 9. Seal between light and base 10. Pressure relief and test plug 11. FAA L-823 2 -pole plug moulded on heat resistant wires 12. Wire clamp with grommets 13. Terminal block 14. Film disc cutout (optional) 15. Prefocus halogen lamp - 6,6 A 16. "O" ring seal between cover and inner cover Finish Corrosion proof aluminium alloy cover, inner cover and optical assembly. Electrical Supply Series supply 6.6A through a series transformer (catalogue leaflet A.06.112). Two or more fittings may be series -connected and fed from one series transformer making use of optional film disc or electronic cutouts. Parallel supply 230V AC through a step - down transformer, mounted in a dedicated extension of the shallow base. Photometric Performances Series supply Lam p: • One 65W - 6.6A - Pk30d prefocus halogen lamp - 1000h rated life at full intensity, for white light distribution • One 48W - cold mirror prefocus halogen lamp - 1500h rated life at full intensity, for green light distribution • Also available with 45W - Pk30d lamp, for white light distribution its' Fig. 3 FTO-vertical distrubution white light LV R 250 65 VV >250ca up to 90 200 150 cd 100 50 0 Fig. 4 0 15 30 45 60 75 90 vertical angle (&gr.) FTO-vertical distrubution green light 80 70 60 50 cd 40 30 20 10 0 0 5 10 Fig. 5 15 20 25 30 35 vertical angle (degree) Installation and Outline Dimension (in mm) dia. ± 225 _�\ 3 3 5 4 Installation on a 8" dia. HPI shallow base Fig. 6 Packing Data 1. Light 2. Shallow base 3. Secondary wires 4. Resin 5. Conduit (0 100 mm) Power Mounted Weight Cardboard box supply on a (with lamp) dimensions (mm) shallow base Net Gross Series no 2.7 2.9 210 x 210 x 100 supply yes 5.5 5.7 230 x 230 x 150 Parallel yes 5.5 5.7 230 x 230 x ... supply Installation Series supply The 8" or 12" shallow base is sealed by means of resin. Correct positioning and alignment are obtained with a jig with sighting telescope. Wires between the light and the series transformer are installed in sawcuts in the pavement filled with resin. Alternatively, the wires can be run into a conduit ending into the bottom of the base. Mounting on existing or new larger diameter bases is possible by means of dedicated adaptor rings. Parallel supply The FTO is delivered mounted on a 8" shallow base (Fig. 6). The 8" base is sealed by means of resin. Correct positioning and alignment are obtained with a jig with sighting telescope. The power supply cable is installed in sawcuts in the pavement filled with resin. For detailed information, please refer to the mounting instructions supplied with the FTO. ADB's technical team is at disposal of users and contractors to provide guidance and advice in order to help solving any particular installation problem. Ordering Code Type FTO Beam Omnidirectional = 3 Lamp power 1 x 45W = 045 1 x 48W = 048 (TLOF) 1 x 65W = 065 Beam width Omnidirectional = O — Beam colour Clear Aiming point = C Yellow = Y Green for TLOF = G Mounting Without base = 0 With 8" shallow base = 1 Power supply Series 6.6A = S I FT03045OC1 S Parallel 230V AC = P (**) I Special requirements to be specified in full text = S Options: Film disc cutout (in fitting) Special executions adapted to specific National Standards available. Details available on request only for series supply always supplied with shallow base and transformer Suggested Specification The low intensity omnidirectional inset light shall comply with all requirements of ICAO Annex 14 Vol. II for heliport lights, paragraph 5.3.6 to 5.3.8. The electrical supply shall be either a 6.6A series circuit or a parallel 230V AC source via a build -in stepdown transformer. Depending on the application the lamp shall be either a 45W or 65W - 6.6 A Pk30d prefocus halogen lamp or a 48W cold mirror prefocus halogen lamp with an expected life of more than 1000 hours at full intensity. The lens shall be user replaceable without need to apply sealing compound. When required the lens shall be through coloured. No separate colour filter shall be used. The projection above ground level shall not exceed 10 mm. The absence of a negative slope in front of the lens shall guarantee an optimal light output even in the worst weather conditions. The top part of the light shall be made from forged aluminum alloy. Watertightness shall be ensured through double waterbarriers. Grommets shall be used for the entry of the wires inside the inner cover to allow for easy replacement of accidentally damaged wires. All components shall be corrosion proof without using environment aggressive protective coatings. The light shall resist all stresses imposed by rollover and static loads of present day helicopters without damage to the light or helicopter or vehicle tires. The lighting fixture shall suit for mounting on a 8"dia shallow base or on larger diameter shallow or deep bases via adaptor rings. ADB ©ADB all rights reserved order number DOCA011100EV2 Airfield Solutions subject to modifications HELIPORTS EHP-L LED Elevated Heliport Perimeter Light Compliance with Standards FAA: Designed according to AC 150/5390-2 Heliport Design. L -861T AC 150/5345-46 (Current Edition) and the FAA Engineering Brief No. 67. ETL Certifi ed (L -861T). Uses EHP is intended for use as a heliport perimeter light. The green and yellow omnidirectional light is used to defi ne the perimeter of the area the helicopter requires for touchdown and lift-off (TLOF). • Yellow EHPs are typically used on military applications Green EHPs are typically used for new civil applications Blue EHPs can be used for lead-in taxiway applications Features Overall height installed is less than 8 inches, complying with AC 150/5390-2C requirements for raised perimeter lights Average individual LED life of 50,000 hours (minimum) 95-264 VAC, 50/60 Hz power supply minimizes installation costs by reducing required cable run wire size. Light output stays constant regardless of input voltage range. EHP with arctic option (U.S. Patent 7192155 B2) uses a ther- mostatically controlled heater to prevent ice and snow buildup from obscuring light output. Melts ice similar to traditional incandescent fi xtures. Thermostatically controlled heater cycles on and off when temperature drops below freezing, reducing overall energy consumption For voltage -driven applications, the EHP with a thermostatically controlled arctic option is 2.6 times more effi cient in warm weather operations and 1.5 times more effi cient than a typical 54 W(VA) fi xture in cold weather operations More than 500,000 ADB elevated LED fi xtures are in use around the USA Direct replacement for incandescent fi xtures Fixture uses aluminum casting, stainless steel hardware, and is protected with aviation yellow powder coat fi nish All parts are corrosion -resistant Rugged, low-profi le design reduces the potential for damage in the FATO perimeter For additional features common to all of ADB's elevated LED fi xtures, see data sheet 3043. Operating Conditions Temperature: -40 ° F to +131 ° F (-40 ° C to +55 ° C) Humidity: 0 to 100% Wind: Withstands wind velocities up to 300 mph (480 kph) 1 - 4 3009 Rev. G I Manual No. 96AO407 ADB Airfield Solutions LED Ordering Code EHP-M.N.0 LED Color ' G = Green' , Y = Yellow' ' B = Blue 'Power 1 = Voltage Driven, 95-264 VAC, 50/60 Hz' ; 2 = 50/60 Hz, Current Driven, 2.8-6.6 A ' Overall Height 1 = 8 inches with junction box, no coupling' 2 = 16 inches with junction box, 1.5 -inch coupling' ; 3 = 24 inches with junction box, 1.5 -inch coupling' ' 4 = 8 inches w/out j -box, with 1.5 -inch coupling 5= 8 inches w/out j -box, with 2 -inch coupling i 6 = 16 inches w/out j -box, with 1.5 -inch coupling 7 = 24 inches w/out j -box, with 1.5 -inch coupling 8 = 16 inches w/out j -box, with 2 -inch coupling 9 = 24 inches w/out j -box, with 2 -inch coupling A = 12 inch OAH w/out j -box, with 1.5 -inch coupling B = 12 inch OAH w/out j -box, with 2 -inch coupling Arctic Option 0 = Without arctic option 1 = With arctic option' Notes Not ETL Certifi ed ' When powered by a parallel circuit, heater is designed for use at only 120 VAC, ±10%, 50/60 Hz. Electrical Supply Current Driven W/out Heater With Heater 2.8-6.6 A, 50/60 Hz, 12 VA max. 2.8-6.6 A, 50/60 Hz, 27 VA max. Voltage Driven W/out Heater With Heater 95 VAC (min.) - 264 VAC (max.), 50/60 Hz, 10 W (21 VA) max. 120VAC, ±10%, 50/60 Hz, 25 W (36 VA) max. HELIPORTS EHP-L I LED Elevated Heliport Perimeter Light Installation Options Stake mounting A 2 x 2 x 30 inch (5.08 x 5.08 x 76.2 cm) galvanized steel angle stake assembly is sold separately (Part No. 44130348). The EHP frangible coupling screws directly into a 1.5 -inch threaded hub as- sembly making the fi xture mechanically and electrically frangible. Base plate A 12 -inch base plate with a 1.5 -inch threaded hub assembly is sold separately (Part No. 1935). A plastic base plate with 2 -inch hub is also available. The base plate mounts on a 12 -inch L-867 base can (Also sold separately. Call ADB for details). Conduit elbow A conduit elbow with a 2 -inch hub assembly is pre -cast or poured in the excavation, ready to receive the fi xture at ground level. (Part No. 1409.00.020). Junction box A junction box ready for direct mounting or burial in concrete can be provided. Contact ADB for details. Conduit Elbow Base Plate Conduit Elbow ADB Airfi eld Solutions ADB Airfi eld Solutions, LLC Leuvensesteenweg 585 977 Gahanna Parkway B-1930 Zaventem Columbus, OH 43230 Belgium USA Telephone: +32 (0)2 722.17.11 Telephone: +1 614.861.1304 www.adb-air.com +1 800.545.4157 Spare Components Refer to the manual to order spare parts. Packaging ADB Airfield Solutions Assembled Fixtures Carton Dimensions Indiv. Weight* Individual 12 Per Box AIL 8 -inch OAH 6.5 x 6.5 x 20.5 in 16.5 x 21 x 20.5 in 2.75 lb 16.5 x 16.5 x 52 cm 41.9 x 53.3 x 52 cm 1.25 kg 16 -inch OAH 6.5 x 6.5 x 20.5 in 16.5 x 21 x 20.5 in 2.75 lb 16.5 x 16.5 x 52 cm 41.9 x 53.3 x 52 cm 1.25 kg 24 -inch OAH 6.5x6.5x31 in 16.5x21 x33.5 in 4 l 16.5 x 16.5 x 79 cm 41.9 x 53.3 x 85 cm 1.81 kg * Weight based on unpacked EHP with arctic option Energy Cost Savings LED Fixture Load Incan./Tungsten Halogen Load Energy Savings Current Driven, Without/Inactive Heater' 12 VA 54 VA 4.5 times Current Driven, without Heater Active' 27 VA 54 VA 2.2 times Voltage Driven, Without/Inactive Heater' 21 VA 54 VA 2.6 times Voltage Driven, without He r Active 36 VA 54 VA 1.5 times ' Fixture load does not include isolation transformer load © ADB Airfi eld Solutions All rights reserved Product specifi cations may be subject to change, and specif cations listed here are not binding. Cont rm current specifi cations at time of order. 3009 Rev. G I Manual No. 96AO407 I - 5 Heliport Facility and Training Manual DRAFT Vail Valley Medical Center Heliport 181 West Meadow Drive Vail, Colorado 81657 December 5, 2016 I f 573 ✓ t, bIdgS �0� O �`9^ i •�� . 'JiC, �.- IJ 'tee ® i o W600 `�` � DOB1=ERRIVP� o � � �■ 1 I Qfr 9 • i_a�� ` 382 lx ' ss ,40r67 �1 1 bora -� Qvo (283) H Avail �dwar s r ■ i omoo. ��FlDlE ; ski area /�jUNDS 1 ■�P+S ,7816 substation: �,lo �ilake_ 3} }�fnsCo area 05 p S 718 11888 # 98 �I 4d9 [e eRea C1ifE u R MTIA"A'WOS. 5 118 075 "%eMloped & Distributed By: LIE7(PERTS ItrTERNATIONAL LLC,'_ ,o,�„„ow„e� Formetty RaymwWA. Syms d Assorralea anti Operated An Aeronautical Consultancy 28 Baruch Drive, Long Branch, New Jersey 07740 Phone (732) 870-8883 ■ Fax (732) 870-8885 Web: www.heliexpertsinternational.com ■ Email: info(�Oeliexp.com TABLE OF CONTENTS Section Description Page 1 Application 1 Facility Information 4 Aeronautical Map Overlay 5 Heliport Airspace Overlay 6 Heliport Site Overlay 7 2 Responsibilities and Guidelines 8 • Administration 8 • Medical Staff 9 • Security St 9 • Maintenance St 11 3 Safety and Training ogram 13 • Application 16 13 • Basic Information: The Helicopter 13 • Hazards of Rotating Blades 14 • Personnel Around Helicopters 15 • Noise Hazards 16 • Downwash Hazards 16 • Heliport General Safety List 17 4 Emergency Procedures & Notification Sheet 18 5 Emergency Grid Map 20 7 Heliport Emergency Planning and Training 21 8 Pilot Briefing Sheet 24 HeliExperts International LLC ©2016 All Rights Reserved Page i DRAFT WMC Heliport Manual HEI-Hosp APPLICATION This Heliport Facility and Training Manual is designed for the heliport owner and designated users. This manual covers the minimum standards that should be addressed with respect to facility administrative management, security and maintenance oversight, flight operations, safety and training. This manual is designed to be used for the initial training of all personnel whose job description includes any activity involving work conducted on or around the heliport. Prior to participating in any helicopter operations all personnel should participate in the training outlined in this manual. Subsequently this manual and its outlined training is designed to facilitate annual recurrent training requirements set forth in NFPA-418, Chapter 10.2. This manual provides the necessary background information and required reading for the property owner, his representative(s) and property management team to be competent and conversant in safe heliport operations. Everyone directly or indirectly involved with these functions should be provided the opportunity to review this manual, to include the sections on safety, general operating rules, along with professionally administered hands- on training for individuals whose duties include responsibilities at or around the heliport. PILOT BRIEFING SHEET & FACILITY INFORMATION PACKET Section 8 on page 25 contains a Pilot Briefing Sheet which has been specially designed for dissemination to flight operations personnel. Anyone at the facility dealing with the heliport and flight operations should refer to and be familiar with the facility information included on pages 1 through 7. The aforementioned Pilot Briefing Sheet should be made available to any and all helicopter operators who may have a foreseeable need or requirement to land at this facility. 14%* EMERGENCY PROCEDURES & NOTIFICATION SHEET An Emergency Action Plan and Notification checklist can be found on pages 17 and 18. This checklist is to be utilized in the case of any helicopter incident or accident. The heliport owner should post this checklist conspicuously for use on-site to include maintaining a copy at security. Pre -accident planning and training should be practiced on an annual basis to ensure all personnel are properly trained. This is in addition to the Heliport Emergency Procedures section which details specific training procedures and interfaces with the local emergency management representatives. CAMPUS EMERGENCY/SECURITY GRID MAF On page 19 is an Area Emergency/Security Grid Map with street labels as recommended by NFPA-418 Annex B.1.4.5. In the event of an incident or accident this map can be used to describe the exact location of an emergency occurring near the heliport site. Copies of this map should be posted in the heliport waiting area where security personnel are stationed during flight operation as well as supplied to the local Fire Station(s). HeliExperts International LLC ©2016 All Rights Reserved Page 1 DRAFT WMC Heliport Manual HEI-Hosp PPR (PRIOR PERMISSION REQUIRED): Vail Valley Medical Center (VVMC) policy requires a Letter of Agreement for any helicopters to land at their heliports. This can be accomplished through direct contact with the heliport manager xxxxxx xxxxxxxx, at (xxx) xxx-xxxx who will refer requesters to the proper personnel. For those helicopter operators where written permission is in place, Hospital Security along with in-house medical contacts will be notified of any helicopter transport as soon as it has been scheduled. VVMC will act as the coordinator for all helicopter and heliport operations. Specific notice is required for each operation. All standard operators will have reviewed this material and have a specific written agreement for use of the VVMC Heliport. Pilot acknowledgement of reading and agreeing to follow the prescribed procedures contained within this briefing material is required. ':LIGHT PATHS: Recommended heliport Approach/Departure paths are depicted on enclosed aerial photo inserts. Approach/Departure Paths: 2800/1000 Is a curved approach/departure path oriented along the 1-70 Interstate corridor to the East of VVMC and supports a standard approach departure angle of 8- 120 and greater, and is free of obstacles within the 8:1 App/Dep floor as of the printing of this manual and is suitable for day, night and NVG operations. • 0600/2400 Is a curved approach/departure path oriented along the 1-70 Interstate corridor to the west of VVMC and supports a standard approach departure angle of 8-120 and greater, and is free of obstacles within the 8:1 App/Dep floor as of the printing of this manual and is suitable for day, night and NVG operations. Low altitude overflight of the Vail Valley residential areas to the south of the 1-70 Interstate corridor beyond the recommended approach departure paths should be avoid whenever possible. Pilot discretion and safety of operations dictate the best course of action for all potential situations. HeliExperts International LLC ©2016 All Rights Reserved Page 2 DRAFT VVMC Heliport Manual HEI-Hosp SIZES AND LIMITATIONS: The "Design" helicopter for the WMC heliport is the AgustaWestland AW -139. Key Heliport Dimensions Area as Follows: • TLOF (Touchdown and Liftoff Area): • FATO (Final Approach and Takeoff Area) • FATO Safety Area: • TLOF Max Gross Weight Capacity: 46'X 46' 85'X 85' 115'X 115' 15,000 lbs. HeliExperts International LLC ©2016 All Rights Reserved Page 3 DRAFT WMC Heliport Manual HEI-Hosp FACILITY INFORMATION FAA Identifier -To Be Determined - Facility Name Vail Valley Medical Center Heliport Address 181 West Meadow Drive Vail, Colorado 81657 Latitude/Longitude (estimated GPS) N - 390 38' 37.95" / W - 1060 22' 53.81 " N - 390 38.633'/ W - 1060 22.897' N - 39.6438760 / W - 106.3816150 Heliport Elevation (estimated) 8,250 ft. / 2,514 m (MSL) // 75' / 23m (A GL) Preferred App/Dep Paths 2800 / 1000 (curved) 0600 / 2400 (curved) Magnetic Variation 9.020 E Size: TLOF: 46' X 46' FATO: 85' X 85' FATO Safety Area: 115' X 115' Max Gross Weight 15,000 lbs. Lighting Perimeter Wind Indicator Yes / Lighted AWOS xxx.xxx Radio equenc xxx.xxx Hours of Operations Day & Night / VFR Only Type Operations Private Use PPR (Prior Permission Required) On Site Manager Xxxxxx xxxxxxx • Phone (offi (xxx) xxx-xxxx • Phone (cell) (xxx) xxx-xxxx Security (xxx) xxx-xxxx Maintenance (xxx) xxx-xxxx HeliExperts International LLC ©2016 All Rights Reserved Page 4 DRAFT WMC Heliport Manual HEI-Hosp AERONAUTICAL MAP OVERLAY Vail Valley Medical Center Heliport - P • ME XMap_) 8 j • ' FAA ID: TBD o Location (Estimated) aec N - 390 38'37.95" q�,! ge •� 115 ° W - 1060 22'53.81" Elevation: 8,250 ft. 1 • bldgs b`ry \may n ti _ •y 0 VVMC Heliport r tl 600 DO • / 112s0 0 N,aG .FA41)t!!�F 11362;�s ty WI�ob.-FtNESS 10010 57 A,0 (283)1. r S- • ■ MINE 4 ski are � y 6°� . •: 8 1888 �3 13092 `� 09e Red Cliff' ,b d g •r �. ea s ' 1 r - MTN�AWOS 3 1 l3 07 ..� J Pa do a Denver Sectional E 95th Edition onds Published: 21 JUL 2016 EM Data use subject to license. . N M Del-orme. XMap® 8. 0 1 2 3 4 5 www-delorme.com MN (8 90 E) Data Zoom 9-7 HeliExperts International LLC ©2016 All Rights Reserved Page 5 DRAFT WMC Heliport Manual HEI-Hosp HELIPORT AIRSPACE OVERLAY Vail Valley Medical Center Heliport HeliExperts International LLC ©2016 All Rights Reserved Page 6 DRAFT WMC Heliport Manual HEI-Hosp HELIPORT & BUILDING AREA Vail Valley Medical Center Heliport New VVMC Heliport 4r 0 OLD VVMC Heliport :•,, � � 1' _ e ' ' fir: ,, lk S HeliExperts International LLC ©2016 All Rights Reserved Page 7 DRAFT VVMC Heliport Manual HEI-Hosp Responsibilities and Guidelines Four separate departments are involved to one degree or another with helicopter operations: • Hospital Administration • Hospital Medical Staff • Security Staff • Ground Maintenance Staff Each department head is responsible for the safe and proper conduct of his or her staff members who, as part of their job functions, are exposed to operating helicopters at the heliport. HOSPITAL ADMINISTRATION The VVMC Facility Manager is charged with the overall operational responsibility of the landing area and will review and authorize requests for the use of the facility. All transport requests should go through the on -staff Emergency Room Department Head to ensure all parties have been notified of any pending transports. Safety requests should always receive the highest priority. Requests to operate the heliport for operations directly related to the specific site mission should receive the next priority. All accommodating operations that are not directly associated with patient transport (e.g., training, education and/or public relations events) must be reviewed and approved by senior management personnel. VVMC administration, legal, safety and risk management departments will coordinate for permission of all Helicopter Air Medical Transport agencies to assure the operator has the appropriate certifications, insurances as well as has named "Vail Valley Medical Center", its management and design team as "Additionally Named Insured" on the appropriate insurance policies. VVMC facilities manager will assure that all helicopter air ambulance operators have copies of the appropriate VVMC policies and a copy of the most up to date Pilot Briefing Information Sheet. Hospital administration has designated the VVMC Emergency Department (ED) responsible for informing VVMC's security of the details governing any authorized patient transports or helicopter landings. The expected date and time of landing, anticipated ground time (if any), type of patient to include patient destination and contact with the aviation organization involved are the minimum requirements that should be addressed and communicated. Any special needs, such as specialty patient requirements i.e. Stemi, HeliExperts International LLC ©2016 All Rights Reserved Page 8 DRAFT VVMC Heliport Manual HEI-Hosp Neonate, Balloon Pump..., multiple patients, bariatric patient, multiple aircraft and extended ground times should be handled on a case-by-case basis. The hospital administration has designated the Facilities Director to be the lead in all matters dealing with the FAA and other agencies as it pertains to their heliport and flight operations at their facility. The Director of Safety and Director of Facilities will be familiar with all pertinent information regarding the FAA Airport Master Record (FAA Form 5010) and the need for keeping that information up to date. It is noted that FAA regulations require a minimum of 90 days' notice for any construction, alteration, activation, deactivation, or changes in status at any heliport. There are also additional notification requirements for any aviation hazards which may occur on or around the heliport. HOSPITAL MEDICAL Patient Transport: The department requesting or initiating a request for the helicopter will contact the WMC ED to inform them of the transport request. The ED will notify WMC security of the pending helicopter patient transport. Medical staff may be requested to assist with patient movement to the helicopter. Additional information that should be passed along to the ED and Security Department as soon as possible in regards to any transport is: patient type i.e. Neonate, Stemi, Burn, Trauma..., need for additional lifting help, if any, number of patients, multiple aircraft and what transport program is being utilized. HOSPITAL SECURITY STAFF In addition to those specific items identified in the Heliport General Safety section, the following list identifies specific general responsibilities for security personnel. Each shift of the security personnel should include a visual inspection of the heliport to ensure that there are no unauthorized personnel, snow, ice, or debris on the heliport that may affect safe operations. If possible, immediate removal of any unwanted personnel, or correction of any deficiencies, should be performed. If such action cannot be accomplished, the heliport should be taken out of service and secured until the situation can be rectified. Regional helicopter air ambulance dispatch centers along with the hospital ED will also need to be notified immediately. 2. Check all lights and lighting systems daily. Lights that are not functioning should be reported immediately to the facilities maintenance department in charge of repairing such items. Any other safety discrepancy should also be corrected. Flight operations personnel should be notified immediately of any discrepancy. 3. A security person shall be present for all operations, e.g. landing, takeoff and loading. HeliExperts International LLC ©2016 All Rights Reserved Page 9 DRAFT WMC Heliport Manual HEI-Hosp 4. Onsite security personnel shall be trained in the proper operation of the heliport foam fire suppression system and available portable fire -fighting equipment. 5. Onsite security personnel shall also be fully trained in the activation of the facilities Emergency Action Plan. 6. Onsite security personnel shall be fully trained in the location and use of all pertinent fire alarms. 7. All security personnel should wear hearing and eye protection during all helicopter flight operations which they are exposed to as directed by OSHA standards. 8. At a minimum, 10 minutes prior to the scheduled arrival of any helicopter, onsite security personnel will go to the heliport and conduct a pre -check to verify safe and operational conditions exist. Security personnel will then await radio or telephone contact regarding the incoming helicopter. 9. When the helicopter is in sight or can be heard, onsite security personnel will reaffirm that the rooftop heliport is secure and clear. 10. Onsite security personnel shall ensure that no one approaches the aircraft while the rotor blades are in motion, unless clearly and specifically authorized by the pilot or crew on the helicopter. DO NOT APPROACH the helicopter unless specifically instructed to do so by the pilot and only if properly equipped with hearing and eye protection and trained to do so in the manner instructed by the flight operations program being utilized. 11.Onsite security personnel shall ensure that bystanders and any personnel not connected directly with the helicopter operation and the patient transport are kept clear of the heliport and at a safe distance. 12. Onsite security personnel may be asked to assist flight crew or staff members during patient transport. Safety Equipment List The following equipment is to be stored in the heliport designated area at all times and readily available for onsite operations: 1. Hearing Protection (required within 100' of running helicopter) 2. Safety Glasses (required within 100' of running helicopter) 3. Portable Fire Extinguisher 4. Radio or cell phone for direct communications with helicopter or flight department HeliExperts International LLC ©2016 All Rights Reserved Page 10 DRAFT WMC Heliport Manual HEI-Hosp HOSPITAL MAINTENANCE STAFF WMC maintenance personnel are not ordinarily associated with the operation of the helicopter during normal flight operations. However, the facility maintenance team's responsibilities are significant and contribute to the overall safe and efficient use of the heliport. Beyond the knowledge of those items identified in the Heliport General Safety guidelines, maintenance team members are responsible for the following: Maintain the heliport, the lighting system, fire extinguisher and the surrounding area in a clean and orderly manner. Removal of snow, ice, and any other debris from the area of the heliport will be the responsibility of maintenance in coordination with security and hospital administration. 2. Repaint heliport markings when they become faded or worn and difficult to see and identify. 3. Replacement of the windsock fabric before it becomes worn and tattered and no longer functional and replacement of the windsock lights as needed. 4. Perform, at a minimum, a weekly check of all lights and lighting systems when onsite. Lights that are not functioning should be replaced or repaired immediately. Any other safety discrepancy should also be corrected. Flight operations personnel should be notified immediately of any discrepancy. Coordination with WMC security department should occur during normal daily operations for any additional maintenance requirements. 5. Notify WMC administration, security personnel and regional helicopter air ambulance flight operations immediately if the heliport is not fully functional for any reason. One of the regional helicopter air ambulance flight operations can assist in making the determination on how a discrepancy may affect their operations at the heliport and suggest the most appropriate course of action. This may entail operational restrictions be imposed until corrective action can be taken. For example, if there were a problem with the heliport lighting a restriction of daytime only operations may be appropriate. SNOW AND ICE REMOVAL Areas located in northern latitudes where an appreciable amount of snow can be expected during the winter months need to develop strategic snow removal processes and procedures for their heliport. A functional approach that will provide for easy removal and disposal of accumulated snow so as not to create a hazard around the heliport and prevent potential white out conditions and slip and fall hazards is critical to long term safety. The heliport itself should be cleared of snow and ice whenever possible prior to helicopter operations being conducted. HeliExperts International LLC ©2016 All Rights Reserved Page 11 DRAFT WMC Heliport Manual HEI-Hosp To remove ice from heliports and access ramps you should NEVER use Rock Salt. Rock Salt is an extremely corrosive material in nature and can cause significant damage to a helicopters metallic structure. Rock Salt can, under the right conditions, become a serious safety hazard by becoming blown debris by a helicopters rotor wash reaching an appreciable velocity that can cause serious injury to staff or bystanders. A good low cost alternative to Rock Salt for ice and snow melt purposes is a chemical known as "Urea". Urea, or carbamide, is an organic compound that is synthesized from natural gas. The primary use for urea is as a macronutrient ingredient in fertilizers where it provides a ready source of nitrogen. There are other commercial snow and ice melt products specifically designed for aircraft applications such as potassium acetate, sodium formate and glycol to name a few that may also be used. However, some of these products can be expensive and a thorough understanding of local EPA regulations is important. Prior to using any commercial products for removing snow and ice it is highly recommended that the helicopter's manufacture criteria be referred to for any potential compatibility issues that may exist. A long-term solution for snow and ice removal at heliports may be the incorporation of a snow melt system. This is something that is much easier to accomplish during the initial design phase of a heliport. Snow melt systems generally use either electrical heating elements imbedded in the concrete or heated glycol which is pumped through piping imbedded into the heliport itself. For additional wintertime RM Circular AC 150/520-30C, Ai tegies and recommendations refer to FAA Advisory inter Safety and Operations. HeliExperts International LLC ©2016 All Rights Reserved Page 12 DRAFT WMC Heliport Manual HEI-Hosp SAFETYAND TRAINING PROGRAM APPLICATION The purpose of the safety and training program is to familiarize all personnel with the hazards associated with heliport flight operations and helicopter transport. It also provides maintenance personnel with standard operating procedures for the ongoing upkeep and maintenance of the heliport. This manual and its information is designed to supplement all Flight Operations Departments that may operate at this facility as well as create standard operating procedures for the onsite heliport. Any helicopter specific hands on training should be conducted with the appropriate helicopter transport personnel. Any conflict arising between existing protocols and this manual should be resolved immediately between administrative staff and the appropriate representative from the helicopter flight program. Each member of the building support team, including authorized heliport manager(s), should be intimately familiar with the contents of this section of the Heliport Facility Manual. Following a reasonable time for review and study, the supervisor of each support service team will personally evaluate each team members capability with respect to the hazards associated with working around o7Rating helicopters and the responsibility to perform his or her duties in a�safe and professi nc�al manner. NO ONE shall be alloweAn or around the heliport during flight operations, unless they have been specifically trained by a qualified person. The training, testing and authorization of individuals may be administered and controlled by instituting a documented and written training checklist for both initial and annual recurrent training purposes. (This process is highly recommended) BASIC INFORMA'I ION: I HE HELICOPTER While each helicopter has its own distinct design and characteristics, the mechanics of control are basically the same. The single -rotor helicopter produces lift by rotating airfoils (rotor blades) at speeds of 350 to 500 revolutions per minute (rpm). These rotor blades are driven by an engine(s) through a transmission. While an airplane requires forward airspeed to produce lift over its wings, the helicopter need only rotate its blades to achieve the same results. To produce lift, the pilot merely raises the collective pitch control located on the left side of the pilot seat. This effectively changes the pitch angle of all rotor blades collectively, thereby increasing or decreasing the resultant lift. As the rotor blades revolve, they form a disc, called the rotor disc. The cyclic stick that is located in front of the pilot's seat controls the rotor disc tilt for directional control. To move the helicopter forward, the cyclic stick is moved forward, tilting the rotor disc only a few degrees down HeliExperts International LLC ©2016 All Rights Reserved Page 13 DRAFT WMC Heliport Manual HEI-Hosp in front. The resulting thrust pushes the helicopter forward. Movement of the cyclic control either laterally left or right or in the rearward direction results in a similar action, as the helicopter will then move in the desired direction. In forward flight, the cyclic stick controls forward speed, direction of flight, and, in coordination with the collective control, altitude. The anti -torque rotor, also known as the tail rotor, counteracts and controls the torque created by the main rotor. Without a tail rotor, the body of the helicopter would normally spin at a hover (with direction varying by helicopter model), reacting to the rotation of the main rotor blades. The tail rotor also provides heading control for turning while at a hover or in flight. Hovering turns are made as the pilot changes the pitch of the tail rotor blades by using the tail rotor pedals, located on the cockpit floor just in front of the pilot's seat. HAZARDS OF ROTATING BLADES There exists a definite hazard for blade contact to those not familiar with the procedures required for safe operations around a helicopter whose rotor blades are turning. The main rotor blades on certain types of helicopters can droop to below four feet above ground level when the aircraft is being started or stopped, i.e. slow moving blades. Being familiar with the various makes and models of helicopters that will ultimately utilize your facility and the required main and tail rotor clearances they require will improve overall operational safety. W Due to their high rotational rate the turning tail rotor blades of a helicopter can be invisible to the naked eye and should command great respect. Some tail rotor systems are only a foot or so above the ground and average about five feet in diameter. Extreme caution should be exercised when walking around an operating helicopter and personnel should NEVER walk toward the tail end of the helicopter or approach a running helicopter from the rear. Passing behind a running helicopter is extremely dangerous as the tail rotor extends beyond the end of the aircraft and the rotating blades are not easily visible. NEVER pass behind an operating helicopter! Always approach the helicopter in full view of the pilot and only after receiving his or her permission to do so. The tail rotor cannot be seen from the cockpit and is not generally lighted; as a result, it is even more difficult if not impossible to see at night. There are some specific models of helicopters that you may encounter that are only safe to approach and depart from the sides, not directly from the front of the helicopter. Knowing these differences is crucial to maintaining a safe working environment at the heliport. HeliExperts International LLC ©2016 All Rights Reserved Page 14 DRAFT WMC Heliport Manual HEI-Hosp PERSONNEL AROUND HELICOPTERS There should be a designated area clear of the helicopter landing and takeoff area where personnel assisting in the flight operation can safely wait for the helicopter to land or takeoff. This area should be identified with some type of signage and or visual markings on the pavement and should be included in both initial and annual recurrent training. As a general rule of thumb a safe distance for individuals near the heliport to remain clear is at least 200' from the Touchdown and Liftoff (TLOF) area. It must be made clear to all personnel connected with the program that no one, other than those properly briefed and trained, may approach an operating aircraft. Responsibility for this lies with the administration and is a basic requirement for helicopter safety. A strong commitment to safety must be made to protect everyone from the hazards of the rotating main and tail rotor blades. Who may approach the helicopter? 1. Authorized and trained personnel only. 2. Only the necessary number of individuals to accomplish the required task. When to approach the helicopter? 1. Only approach the helicopter after: a. The helicopter has touched down and; b. The engine speed has been reduced to idle and; c. When a pilot or another crew member has exited the helicopter and; d. When a visible and clear signal has been given from the pilot to approach. ii - - - - i - --- -- -- - - - r Approach from front, preferably from the 10 and 2 O'clock position or the sides as appropriate for the helicopter make and model being used. 2. Remain visible to the pilot at all times. 3. Do not run, always walk. 4. Never approach from or depart towards the tail of the aircraft. 5. The airspeed probe of the helicopter is generally a bare metal pointed tube with a whole in the center of it located at the front of the helicopter. They can be hot if the anti -ice heater for that probe has been activated. It is highly recommended not touch the airspeed probe at any time. HeliExperts International LLC ©2016 All Rights Reserved Page 15 DRAFT WMC Heliport Manual HEI-Hosp NOISE HAZARDS Helicopter engines, blades and transmissions produce a great deal of high frequency sound; therefore, continual close -in exposure can impair and damage hearing. Personnel in and around an operating helicopter should be provided and use appropriate hearing protection as spelled out by OSHA criteria. CAUTION helicopter noise can make verbal communication very difficult around the helicopter and this can lead to miscommunication and confusion. The typical high noise area is generally restricted to within 50' of the helicopter at ground idle but will be greater when aircraft are at full throttle, at a hover, taking off or landing. Members of the general public should never be within this area when the helicopter is running. Helicopter noise may cause disorientation and severe distraction to those not familiar with helicopters. Main rotor, tail rotor and engine noise, in addition to the engine exhaust, can distract personnel. Always use caution. DOWNWASH HAZARDS Helicopters can generate a significant amount of air flow during normal operations. From the perspective of ground safety, we are most concerned with the wind generated by the helicopters during hovering operations or slow flight, e.g. landing and takeoff. The figures below illustrate a typical helicopters downwash AKA "Rotor -Wash". The velocity of the rotor waste helicopter is dependent on its disc loading. As a general rule, larger heavier helicopters have higher disc loadings and therefore will develop higher downwash velocity. For example an S-76 (one of the larger helicopters in EMS service) has a horizontal velocity of about 40 MPH some 40' from the center of the rotor. This downwash can extend some distance, up to 3-4 rotor diameters away from the helicopter. Locations within this area of influence should be inventoried and kept clear of loose debris, persons and sensitive property during all operations. OUT OF GROUND EFFECT (OGE) Largo Hlade I I vol lex 4K 1 L I � HeliExperts International LLC ©2016 All Rights Reserved DRAFT WMC Heliport Manual IN GROUND EFFECT (IGE) Blade Tip No Wind Hover _ Vortex = Page 16 HEI-Hosp HELIPORT GENERAL SAFET The following guidelines are applicable to all staff members - 1. No unauthorized personnel are to be on the heliport any time the heliport is active. Only designated and trained personnel should be around the heliport. 2. No one is allowed on the heliport while the rotor blades are in motion unless directed by and specifically authorized by the pilot. 3. Never approach the helicopter until signaled by the pilot or other flight crew member. 4. At no time is anyone permitted near the tail of the aircraft. Certain helicopters also have hazards to the front of the helicopter. Be familiar with the different procedures needed for the type of aircraft utilizing your heliport.* 5. Always approach the aircraft in full view of the pilot.* 6. 7. 8. 9. 10 No smoking is permitted on the heliport or within 50' of the helicopter itself. No running is permitted on or in the vicinity of the heliport. No, hats, bed sheets, loose articles by or ingested by the helicopter shy Do not throw anything toward or frc objects and debris that could be blown on the heliport.* Only properly trained and qualified personnel should be allowed to assist with the boarding of passengers from a running helicopter.* 11. Do not lift anything higher than eye%�Mft6n near the helicopter.* 12. No equipment is to be under the rotor disc of the helicopter at any time.* 13. During night operations, care should be taken that any lights, floodlights, flashbulbs, etc. be pointed away from the aircraft while it is landing or taking off. 14. Helicopters should never be left unattended at the heliport. There should always be a crewmember or security staff member at the helicopter at all times. Helicopters by their very nature are subject to the curious. 15. Be familiar with emergency action plans that include provisions for a helicopter mishap on or in the vicinity of the heliport. Be knowledgeable of, and able to perform, assigned duties. (*) denotes items where the procedures for a helicopter parked with the blades stopped do not pose the same need for extreme caution. HeliExperts International LLC ©2016 All Rights Reserved Page 17 DRAFT WMC Heliport Manual HEI-Hosp VAIL VALLEYMEDICAL CENTER EMERGENCYACT/ON PLAN PROCEDURES & NOTIFICATIONS IN THE EVENT OF AN ACCIDENT! 1. Communications: The heliport security person on duty will contact the appropriate public emergency agencies (i.e., fire or police department) by dialing 911 and advise them of the exact emergency, where it is located, what assistance is needed, and if there are any injuries. If assistance is needed other than on the heliport, refer to the Area Map with labels posted in the heliport document cabinet for appropriate area and street names. The authorized helipad manager is required to carry a radio at all times and a hard line telephone is located in the main building office which also serves as the Helistop office. If there are injuries to any persons, the security person will assist in a manner consistent with the situation and capabilities of that person and training received. 2. Fires: The authorized helipad security person will attempt to control any small fires with the portable fire extinguishers and assist in the safe evacuation of any crew, passengers or other personnel. This also applies to fires not associated with the helicopter or heliport. 3. Follow-up: Property management will then coordinate follow-up efforts with the following public safety agencies as needed: Vail Police, Department: (XXX) xxx-xxxx Vail Fire Department: (XXX) xxx-xxxx N01". 911 for urgent communications 4. Aviation Notifications: After the situation is under control, if the accident involves substantial damage to the aircraft or personal injury, notify the following: FAA Flight Standards District Office: Denver FSDO National Transportation Safety Board (NTSB): 24-hour Response Operations Center (ROC) HeliExperts International LLC ©2016 All Rights Reserved DRAFT VVMC Heliport Manual (800) 847-3808 (844) 373-9922 Page 18 HEI-Hosp HELIPORT Emergency Action Plan - Cont. 5. Reporting: If there is doubt about the need to report the accident, call any of the above agencies with a brief description of the circumstances to determine whether or not a formal report is required. 6. Crash Site: In the event of a serious aircraft accident, property management or their designee will ensure the crash site is preserved until the NTSB or its authorized representative takes custody of the wreckage and establishes control of the site. The following items are standard NTSB protocols that should be followed. 7. Establish a Perimeter • Protect property • Prevent the disturbance of wreckage and debris except to preserve life, rescue the injured, or protect the wreckage from further damage • Protect and preserve ground scars and marks made by the aircraft • Admit Public Safety Personnel access to the wreckage to the extent necessary to preserve life, and/or stabilize HAZMAT • Maintain a record of personnel who ter the ac 'nt site 8. Prior to NTSB Arrival on Scene Re rict Acc ss only to Authorized Personnel • FAA • Police/Fire/EMS • Medical Examiner/Coroner • Other Emergency Services Agencie NOTE: Wh he rI notification to the NTSB by the operator of the aircraft is required under NTS 0-4, some state regulations require the licensees or their agents to report ALL aircraft accidents/incidents on or near their facility to the local police and the State Aeronautics Authority. MEDICAL EMERGENCIES — If the emergency does not involve the helicopter; follow the normal building management procedures for addressing the medical emergency. DANGEROUS GOODS — These materials are not anticipated to be on the heliport. In the event they are on the heliport; please contact the Security Department. NATURAL DISASTERS & SECURITY ISSUES — Reference building management's published formal or informal policy and procedures. "NOTE. The Fire and Police Department are the leads in the event of an emergency and in charge of the scene upon arrival. HeliExperts International LLC ©2016 All Rights Reserved Page 19 DRAFT WMC Heliport Manual HEI-Hosp VAIL VALLEYMEDICAL CENTER EMERGENCY GRID MAP IA W NFPA-418 (To be posted at Heliport & at local first responders' stations) Grid squares are 500'X 500 ; total grid is 4, 000'X 4, 000' HeliExperts International LLC ©2016 All Rights Reserved Page 20 DRAFT WMC Heliport Manual HEI-Hosp HELIPORT EMERGENCYPLANN/NG AND TRA/N/NG SECT/ON //A/W NFPA 418 Items not already covered in this manual will be jointly developed with Philadelphia 76ers Camden Training Facility administration, fire safety professionals and local public safety agencies and included as either supplements or additions to this manual. Some of these already exist in the system and need only to be incorporated or referenced. Examples include medical emergencies, fires and natural disasters. Appropriate details concerning emergency planning and interface with first responders can only be developed as a result of a one on one team effort. NFPA-418 / Annex B Heliport Emerge cy Planning and Training for Safety PmWel This annex is not a part of the requirements of this NFPA document but is included for informational purposes. B.1 General. If safety personnel are provided at a heliport, the heliport operator should provide initial and recurrent training aimed at providing the safety personnel with the knowledge and skills necessary to deal effectively with an emergency at the heliport. B.1.1 The training should address, at least, the following subjects: 1. Operation of the heliport 2. Safety procedures around helicopters during ground operations 3. Communication systems at the heliport 4. Heliport emergency plan B.1.2 Heliport emergency planning is the process of preparing a heliport to cope with an emergency that takes place at the heliport or in its vicinity. The following are examples of heliport emergencies: 1. Aircraft emergencies, such as crashes on or off the heliport 2. Medical emergencies 3. Dangerous goods occurrences 4. Fires 5. Natural disasters B.1.3 The purpose of heliport emergency planning is to minimize the impact of an emergency by saving lives and maintaining aircraft operations. HeliExperts International LLC ©2016 All Rights Reserved Page 21 DRAFT WMC Heliport Manual HEI-Hosp B.1.4 The heliport emergency plan sets out the procedures for coordinating the response of heliport agencies or services (e.g., air traffic services unit, fire -fighting services, heliport administration, medical and ambulance services, aircraft operators, security services, and police) and the response of agencies in the surrounding community (fire departments, police, medical and ambulance services, hospitals, military, and harbor patrol or Coast Guard) that could be of assistance in responding to the emergency. B.1.4.1 A heliport emergency response plan should be established at a heliport. B.1.4.2 The plan should identify agencies that, in the opinion of the heliport operator, could be of assistance in responding to an emergency at the heliport or in its vicinity. B.1.4.3 The plan should specify the procedures for at least the following emergencies: 1. Aircraft crash or other accident within the heliport perimeter 2. Aircraft crash outside the heliport perimeter 3. Trauma injury to personnel 4. Medical emergencies B.1.4.4 Where an approach/departure path at a heliport is located over water, the plan should identify which agency is responsible, for coordinating rescue in the event of an aircraft ditching and indicate how to contact that agency. B.1.4.5 The plan should include, at a minile, the following information: 1. Types of emergencies planned for 2. How to initiate the plan for each emergency specified 3. Names of agencies on and off the heliport to contact for each type of emergency, with telephone numbers or other contact information 4. Role of each agency responding to each type of emergency 5. List of pertinent and available on -heliport services with telephone numbers or other contact information 6. Copies of any agreements 07th other agencies for mutual aid and the provision of emergency services 7. Grid map of the heliport and its immediate vicinity 8. Use of any of the following equipment, if that equipment is provided at the heliport: a. Portable extinguishers b. Fire hoses, nozzles, and other similar appliances c. Extinguishing agents B.1.4.6 A heliport operator should consult all agencies identified in the plan about their role in the plan. HeliExperts International LLC ©2016 All Rights Reserved Page 22 DRAFT WMC Heliport Manual HEI-Hosp B.1.4.7 The plan should be reviewed and the information in it updated yearly by the heliport operator. B.1.4.8 A test of the emergency response plan should be carried out at least once every 3 years at a heliport that provides a scheduled service for the transport of passengers. B.1.4.9 At a rooftop heliport, at least one person who has received the training described in this annex should be available during aircraft operations. HeliExperts International LLC ©2016 All Rights Reserved Page 23 DRAFT WMC Heliport Manual HEI-Hosp Lat/Lon 39° 38'37.95" N 106'22'53.81" W (estimated) 39° 38.633' N 106° 22.897' W (NAD 83) 39.643876° N 106.381615° W Address 181 West Meadow Dr., Vail, CO 81657 Description: WMC is located on the northwest side of Vail south of 1-70. WMC heliport is a rooftop heliport on the east tower. I TLOF I 46'x 46' 1 FATO I 85'x 85' 1 MGW 1 15,000 lbs. I SITE INFORMATION Ground I I Elevated X Surface Type Concrete Elev. 1 8,250 ft. 1 Variation I 9° W I Nrst Wx / KEGS 1 135.575 Preferred App/Dep App/DePath 1 280011000 060012400 Windsock I Yes Fenced Site Yes Security Yes Fire Suppression Yes I (type) Foam System Windsock X Perimeter X Lead-in Flood X Beacon X Glide Slope PCL VHF I X I UHF I I Simplex I X Duplex I 800Mhz Transmit 123.025 Multicom Receive 123.025 Multicom PL na DPL na PL na DPL na NOTES: Heliport is "Private", prior permission to land is required. DRAFT/Pilot Information Briefing Sheet Last Updated: 12/5/2016 Page 1 of 2 Produced by HeliExperts International LLC ©2016 All Rights Reserved HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE LANDING AGREEMENT FOR HELICOPTER OPERATIONS By and Among <Helico ter Operators Name G• Here> And <Entity having ow"n011p & liability of heliport> HeliExperts International LLC ©2016 All Rights Reserved Page 1 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE DATE: xx/xx/xxxx LANDING AGREEMENT FOR HELICOPTER SERVICES This Agreement is made and entered into on this _ day of XX/XX/.XXXX, to be effective as of the X day of XX/XXXX, by and among (HELICOPTER VENDOR) an (state) not-for-profit / for profit corporation ("DBA"), (Aircraft vendor Name), a FAA Part 135 Certificate Holder ("DBA)" and together with (HELICOPTER VENDOR) "PROVIDER"), and THE XXXXXXXXX HELIPORT OWNER, an (state) not-for-profit/ for profit corporation. (PROVIDER and OWNER are sometimes referred to in this Agreement individually as a "Party" and collectively as the "Parties.") RECITALS A. WHEREAS PROVIDER is engaged in the busin ovi n helicopter services; 9 P , B. WHEREAS, HELIPORT WNER is engaged in the busin of operating a heliport; C. WHEREAS, HELIPORT OWNER has established certain policies, procedures, criteria and requirements that helicoumkpr providers must comply with at all times in order to be eligible to land on the helipad situated on their property at (Address here, City, State) (the "Helipad") as part of HELIPORT OWNERS helicopter transport program (the "Program"); D. WHEREAS, in order to qualify to land on the Helipad, PROVIDER is entering into this Agreement; NOW, THEREFORE, in consideration of the foregoing, and in consideration of the mutual covenants and obligations set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows: HeliExperts International LLC ©2016 All Rights Reserved Page 2 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE 1. BASIC TERMS AND CONDITIONS 1.1. GENERAL CRITERIA FOR HELICOPTER PROGRAM. PROVIDER acknowledges and agrees that the following are HELIPORT OWNERS general criteria for a HELICOPTER Program transport of a passengers to HELIPORT and agrees to comply fully with such criteria at all times: (a) Helicopter transport may be conducted only by those vendors who have been prescreened and authorized by the HELIPORT OWNER. (b) The Helipad will be used only by the HELIPORT OWNER and those additional entities it designates. (d) The Helipad is able to accommodate only one aircraft at a time for landing or take -off. If the occasion arse*re two helicopters request approach to the Helipad and the first cannot IVddanddtake off before the arrival of the second and there is not 014ptable paation Awe, the second requesting helicopter will be re%&d to orbit until the pad is clear or locate to an approved alternative landing site. (e) HELIPORT OWNER believes that it can best insure the safety its customers, clients and staff by permitting pilots to base their aviation decisions solely on criteria that implicate fIi ht safety (such as current and forecast weather patterns and phenomenon to include but not limited to; visibility, ceiling height and winds, as well as route of travel, etc (f) A PROVIDER's decision on the feasibility of transport due to weather or safety concerns will be final. However, if helicopter transport is denied due to weather or safety concerns that appear to have dissipated; parties may make one subsequent request to PROVIDER, assuming transport by other means has not yet been accomplished. HeliExperts International LLC ©2016 All Rights Reserved Page 3 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE 1.2. RELATIONSHIP OF THE PARTIES. The relationship of the Parties is that of independent contractors. Nothing in this Agreement is intended or will be construed as creating any kind of partnership, joint venture, or agency relationship between the Parties. Neither PROVIDER nor its employees, agents or subcontractors, if any, will in any way be deemed to be employees, agents or subcontractors of HELIPORT OWNER. Likewise, neither HELIPORT OWNER nor its employees, agents or subcontractors, if any, will be deemed to be employees, agents or subcontractors of PROVIDER. Nothing in this Agreement or otherwise will be construed to imply that PROVIDER is an exclusive provider or preferred provider of helicopter services for the Program. 1.3. TERM. Subject to the termination provisions contained herein in Section 1.4, this Agreement will be in effect commencing XX/XX/XXXX and continuing indefinitely (the "Term"). 1.4. TERMINATION. Either Party may terminate this Agreement upon thirty (30) days written notice to the other Party, without cause and without penalty. In the event of such termination, PROVIDER will forfeit all rights to land on the Helipad. In addition, at any time during the Term of this Agreement, HELIP� *OWNER may, in its sole discretion, terminate this Agreement, without penalty, upon oral notice, followed by prompt written notice, if HELIPORT OWNER deems that PROVIDER has not complied with the terms and conditions of this Agreement or any of HELIPORT OWNER applicable policies and procedures or if HELIPORT OWNER deems it to be in the best interest or safety of its customers, clients, staff or neighbors, and any right PROVIDER has or may claim to have to land on the Helipad will cease immediately upon such oral notice. 1.5. BILLING AND CHARGES FOR HELICOPTER SERVICES. Other than in the case of a Helicopter Emergency Medical Services (HEMS) transports, PROVIDER will seek HeliExperts International LLC ©2016 All Rights Reserved Page 4 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE payment for all services relating to the transport of passengers by directly billing and collecting from the clients and other persons for whose benefit such services are provided under this Agreement. 2. PROVIDER'S OBLIGATIONS AND RESPONSIBILITIES In order to be eligible to land at the Helipad, PROVIDER must comply at all times with each of the following provisions: 2.1. AIRCRAFT. PROVIDER may utilize only helicopters that meet the following minimum equipment requirements: PF (b) PROVIDER must operate under Part 135 registration for all flights in or out of the Helipad and compliance with respect t ent, training, FAA weather restrictions, qualifications of periknel and maintenance of aircraft. (c) PROVIDER must comply wit operators' approved operations specifications and manufactures operational lima r specific helicopter make and model. 2.2 PILOTS AND MECHANICS. PROVIDER will provide pilots and mechanics to staff its program that are in compliance with PROVIDER standards and the regulations of the U.S. Federal Aviation Administration ("FAA"). Each pilot will be factory trained or equivalent in helicopter transport and will demonstrate developed proficiency (day and night) in the applicable aircraft. Each pilot will maintain currency in the aircraft and possess, at a minimum, an FAA commercial license for aircraft type. In addition to all FAA -mandated training and currency requirements, no pilot may utilize the Helipad unless and until that pilot has completed the following training and education requirements: (a) Completion of HELIPORT OWNERS online training program (once the program is available and HELIPORT OWNER has notified PROVIDER of its availability); HeliExperts International LLC ©2016 All Rights Reserved Page 5 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE (b) Review of the online policies and the online training program (once available) within the preceding three hundred sixty (360) days; and (c) Any other requirement subsequently established by HELIPORT OWNER and communicated in writing to PROVIDER. PROVIDER will provide FAA -licensed airframe and power plant mechanics as necessary for the safe and efficient maintenance of its aircraft. Each mechanic will have appropriate maintenance experience and factory training or its equivalent on the make and model of the aircraft. 2.3. MISSION READINESS. PROVIDER agrees to keep its aircraft in a state of mission readiness. Mission readiness will mean that the aircraft and pilot will be available 24 hours per day, 7 days per week, to respond to all flight requests, subject to the regulations of the FAA, weather conditions, unforeseeable 4culties, or maintenance procedures or problems. PROVIDER will maintain its aircra tin accordance with its regular high maintenance standards, FAA requiremen , an PROVID-appro*nspection program. PROVIDER will perform scheduled, unschedul and routine daily maintenance on the aircraft as expeditiously as possible and maintain documentation of performance of such activities. PROVIDER will perform or cause to be performed, whenever deemed necessary by PROVIDER and as may be required by the FAA or other governmental authority having jurisdiction over the operation of the aircraft: (a) all major overhaul on the aircraft; and (b) all engine overhaul, inspection and maintenance service. 2.4. ENVIRONMENTAL LIMITATIONS AND TRANSPORT PROCEDURES. PROVIDER must comply at all times with the environmental limitations and transport procedures established by HELIPORT OWNER, when arriving and departing the Helipad. Such environmental limitations and transport procedures may be changed, from time to time, by HeliExperts International LLC ©2016 All Rights Reserved Page 6 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE HELIPORT OWNER through written notice to PROVIDER. Until written notice of a change, the following environmental limitations and transport procedures apply to the Helipad: (a) Pilots must utilize nearest certifed automated weather observation system to obtain pertinent information prior to arrival at and departure from HELIPORT, and must diligently monitor weather during approach and departure. (b) No flights to or from the Helipad may be conducted if wind velocity at the heliport exceeds xxxxxxxx (XX) knots. (c) No flights to or from the Helipad may be conducted if the gust spread at the heliport exceeds xxxxxxxxx (XX) knots. (d) Flights to or from the Helipad may be conducted only when FAA weather minimums prevail. (e) All flights to or from the Heliparl be conducted under the appropriate FAA IN Part 91 or 135 certificate f rporate or for hire operations. (f) For safety reasons, loading or u ding of passengers on the Helipad while helicopter rotor blades are rotating will be done at flight idle or with the engine off and the rotor blades at a full to . (g) PROVIDER's jVmunication cen er must notify the HELIPORT OWNER communication center of the estimated time of the helicopter's arrival at least ten (10) minutes in advance of estimated arrival at HELIPORT. (h) At times there are requests for filming or photographing a landing/takeoff or for tours of the Helipad. HELIPORT OWNER staff will make all decisions regarding such requests and will coordinate these requests with PROVIDER. If such request is granted, a member of the HELIPORT OWNER Security will escort any third party. HeliExperts International LLC ©2016 All Rights Reserved Page 7 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE (i) HELIPORT OWNER Helipad Disaster Plan, which will be attached as part of HELIPORT OWNERS online training program, will be followed in the event of a fire or other emergency on the Helipad. (j) PROVIDER will make its personnel available to attend HELIPORT OWNERS Heliport Review Committee upon reasonable notice and will provide data and information reasonably requested by such Committee. 2.5. PROVIDER'S OPERATIONAL CONTROL. Subject to the provision of Section 2.4, at all times PROVIDER will have operational control of the aviation aspects of a flight and will have sole and exclusive authority over initiating, conducting or terminating each flight of all aircraft. All requests for flights will be subject to and conducted in accordance with PROVIDER's operational procedures. The erating an aircraft will be in command of the aircraft at all times. No flight will commencentil ah -d unless the pilot is satisfied, at his sole discretion, that the aircraft ichanically s aircraft is properly loaded, the weather, Helipad, airport and any other conditions necessary for safe flight are acceptable. The pilot, in his sole discretion, may unilaterally make any changes prior to, or while in flight, to accommo in weather, air traffic, FAA directive, mechanical problems or other matters affecting the safety of the flight. Notwithstanding the foregoing, HELIPORT OWNER may, at its sole discretion, suspend operations and flight activity at the Helipad, when in its opinion a significant safety risk exists, including but not limited to, interruption of fire protection or spill control systems and/or hazardous material spills. HELIPORT OWNER may close the Helipad and/or suspend operations, as necessary and appropriate, to perform maintenance and repair of the Helipad. During such periods, all flight activity will be transferred to an alternate landing site. HeliExperts International LLC ©2016 All Rights Reserved Page 8 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE 2.6. PROGRAM DIRECTION. PROVIDER will designate one person to oversee the operation of, and be the point of contact for HELIPORT OWNER, for all matters relating to PROVIDER's responsibilities as stated in this Agreement. 2.7. CERTIFICATIONS. PROVIDER must maintain FAA Part 135 approval, and PROVIDER must comply with any applicable (state) Department of Transportation or local covenants pertaining to helicopter operations HELIPORT OWNER encourages PROVIDER to maintain the following additional certifications or memberships: (a) National Business Aviation Association (NBAA); (b) International Standards for Business Aircraft �Ierations (IS-BAO); and (c) (state/regional) Association of helicopter ices chapter membership. 2.9. SAFETY MANAGEMENT SYSTEA & RISK ASSESSMENT PROGRAM. PROVIDER must utilize a formalized safety management system and risk assessment tool that identifies potential hazards and creates objective criteria to measure the risk of transport, as provided in FAA InFO 07015 and otherwise known as a Risk Assessment Program, and must provide to HELIPORT OWNER written evidence of such Program annually. HELIPORT OWNER encourages PROVIDER to establish and operate a Safety Management System, as contemplated by FAA AC 120-92. PROVIDER should provide to HELIPORT OWNER written evidence of any Safety Management System it establishes. 2.10. HELIPORT OWNER POLICIES AND PROCEDURES. HELIPORT OWNER has adopted the policies and procedures applicable to its transport program that are outlined in this Agreement and will be attached to its online training program. From time to time, HELIPORT OWNER may, at its discretion, amend or revise such existing policies and procedures or develop and implement new policies and procedures as necessary and appropriate to facilitate HeliExperts International LLC ©2016 All Rights Reserved Page 9 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE the safe, environmentally sound and efficient operation and maintenance of the Helipad and shall provide PROVIDER with advance notice of any such amendments or revisions. If requested, PROVIDER will cooperate with and assist HELIPORT OWNER in the amendment, revision, development or implementation of such policies and procedures. PROVIDER hereby covenants and agrees to comply at all times with HELIPORT OWNER'S policies and procedures regarding the transport Program. 3. INSURANCE 4& 3.1. PROVIDER INSURANCE REQUIREMENTS. P OVIDER will, during the Term, maintain the following minimum insurance coverage: (a) All risk ground and flight aircraft hull insurance. (b) Aircraft Liability coverage providing liability insurance for property damage, personal injuries to passengers, staff, clients, defense, and third -party liability protection of at least $50,000,000.00 per occurrence, with no sublimits for property damage or third -party liability, and no passenger sublimits below $2,000,000.00. mob, Is (c) Comprehensive general liability and excess liability insurance (either in a single policy or a combination of primary insurance or self-insurance and excess or umbrella insurance) in amounts of not less than $10,000,000 combined. (d) Workers' compensation insurance for its employees in accordance with applicable Illinois requirements and standards. (e) Other (1) Additional Insured Status: HELIPORT OWNER (along with its affiliates, officers, directors, trustees, agents, volunteers and employees) shall be named HeliExperts International LLC ©2016 All Rights Reserved Page 10 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE as additional insureds under PROVIDER's Aircraft Liability coverage and its comprehensive general liability and excess policies. (2) Insurance Certificate: PROVIDER shall furnish to HELIPORT OWNER insurance certificates that clearly identify all insurance coverages. (3) Notice of Cancellation: No insurance coverage shall be suspended, voided, canceled or reduced in coverage in limits except after thirty (30) days' prior written notice to HELIPORT OWNER. 3.2. HELIPORT OWNER INSURANCE REQUIREMENTS. HELIPORT OWNER will, during the Term, maintain the following minimum insurance coverge: (a) Heliport Premises Liability (either in a single policy or a combination of primary and excess or umbrella insurance) in amounts of not less than $xx,xxx,xxx. (b) Comprehensive general liability insurance (either in a single policy or a combination of primary and excess or umbrella insurance) in amounts of not less than $xx,xxx,xxx. (c) Workers' compensation insurance for its employees in accordance with applicable state requirements standards. (d) Other (1) Additional Insured Status: PROVIDER (along with its affiliates, officers, directors, trustees, agents, volunteers and employees) shall be named as additional insureds under HELIPORT OWNERS primary Heliport Premises Liability insurance policy in the amount of $xx million. (2) Insurance Certificate: HELIPORT OWNER shall furnish to PROVIDER insurance certificates that clearly identify all insurance coverages. HeliExperts International LLC ©2016 All Rights Reserved Page 11 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE (3) Notice of Cancellation: No insurance coverage shall be suspended, voided, canceled or reduced in coverage in limits except after thirty (30) days' prior written notice to PROVIDER. 4. GENERAL CONDITIONS 4.1. REPRESENTATIONS, WARRANTIES AND COVENANTS. The Party indicated below hereby represents, warrants and covenants as follows: (a) PROVIDER will comply with all FAA regulations pertaining to helicopter operations and, in that connection, PROVIDEROdrmeets esents that ea aircraft, pilot and mechanic is properly licensed and certified or excee s minimum requirements as set forth in the applicable FAA regulations. (b) PROVIDER will obtain, and will maintain and keep in force, all consents, licenses, permits, approvals and authorization of federal, state and local governmental authorities which may be required to execute, deliver and perform its obligations under this Agreement and to provide helicopter services. (c) (Vendor Provider) is a not-fo ofit / for profit corporation, duly organized, validly ' existing, and in good standing under the laws of the State of xxxxxxx and has the power and authority to execute, deliver and perform its obligations under this Agreement. (Part 135 Vendor) is a corporation duly organized, validly existing, and in good standing under the laws of the State of xxxxxxx and has the power and authority to execute, deliver and perform its obligations under this Agreement. (d) HELIPORT OWNER is a for-profit corporation, duly organized, validly existing, and in good standing under the laws of the State of xxxxxxxx, and has the power HeliExperts International LLC ©2016 All Rights Reserved Page 12 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE and authority to execute, deliver and perform its obligations under this Agreement. (e) The execution, delivery and performance of PROVIDER of this Agreement have been authorized by all necessary corporate action on the part of PROVIDER. (f) The execution, delivery and performance of HELIPORT OWNER of this Agreement have been authorized by all necessary corporate action on the part of HELIPORT OWNER. 4.2. THIRD PARTY BENEFICIARIES. Nothing in this Agreement, expressed or implied, is intended to confer on any person other than the Parties hereto or their respective successors and permitted assigns, any rights, remedies, obligations or liabilities under or by reason of this Agreement. IR 4.3. ASSIGNMENT. Neither Part will assign t' Agr prit, in whole or in part, without the prior written consent of the other. 4.4. ENTIRE AGREEMENT. This Agreement represents the entire Agreement between the Parties, all other prior agree ' g merged herein, and this Agreement will not be modified except in writing signed by the Party against whom such modification is sought to be enforced. 4.5. GOVERNING LAW. This Agreement will be governed by and construed in accordance with the laws of the State of xxxxxxxx. 4.6. NOTICE. Any notices, demand or communication required or permitted to be given hereunder will be deemed effectively given when personally delivered, when actually received by guaranteed overnight delivery service, or five (5) business days after being HeliExperts International LLC ©2016 All Rights Reserved Page 13 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE deposited in the United States mail, with postage prepaid thereon, sent certified or registered mail, return receipt requested, and in all such cases addressed as follows: If to Heliport Owner XXXXXXXXX Heliport of (City) From XX/XX/XX: Attn: Chief Nurse Executive Address 1 Address 2 City, State Zip With a copy to: XXXXXXXXXX Heliport of (City) Attn: General Counsel Address 1 Address 2 City, State Zip If to PROVIDER: Vendor Attn: Operations Director Address 1 Address 2 City, State Zip IN WITNESS HEREOF, the Parties, through their respective undersigned authorized officers, have duly executed this Agreement the day and year first written above. Helicopter Vendor THE XXXXXXXXXXXXXXXX Heliport To be known as of XX/XX/XXXX as the XXXXX Helipad of (City) By: By: Its: HeliExperts International LLC ©2016 All Rights Reserved Page 14 of 14 Draft Example of Heliport Landing Agreement \ , U � y� minim MENNE NOSES MONIER ammom pm m ����� —•NNxU s "r 20 0 2olyOp�d 0 �' moms > W F a m `moo L9968 00'IIBA'M M 96BIUOAJ S 086 S W F O moon ����� Q�� m&w J� Y sddy2o a o NOIIGGVONIM1SV3 vi�� z U_ ����� �a< ��d o - b3IN30IVO1O3WA311VAIIVA vQ�o Q o 0 U m Q W LLo z' a 6F x MINIM 0- L991,8 00 'IIBA'AA M 96BIUOAJ S 08 0 SEMEN moos u. W, N011 GGV ONIM ISV3 2w SEMEN H31N30 IVOK13W A311VA 11VA 0 -) 2 z < O z z z o o z, z< o z z< < F� ------------___JL___ -= k ------------ --- --- ------------------------- ---- FF - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ll FF ------ jj -------------- -------------- z Z w III I LI g a m LJ LJ LJ LJ O ■■■■■ ■■■■. `W F a m 2oIdOJ�d L9968 00'IIBA'M M 96BIUOAJ S 086 S W F J� Y ■■■■oms Q�� m&w sddy2o a o NOIlIGGVONIM1Stl3 SEMEN DaQ Q o ��d o - b31N3O1tlO103WA3lltlAlltlA vQ�o 0 U m Q W LLo z' 1 0� -------------------------------------J-- ---------------------------------- \\\ s r ........ ---------------- ----- -_________��__,,/�/__�F__JLl --- — -- — -- — --- — --- — -- — ------------------------------ ii =_--------- ----------------- ---- o V ' ----------- D I g H o o 16 a 69 a O 6 H MINIM 0 moms L991`8 00 M 96BIUOAJ S 08 0 moon moms I'IIBA'AA NO11 GGV ONIM ISV3 el, SEMEN Dll < w H3 IN30 IVOK13W A311VA 11VA IN W, < 2 z < z z o z' z< o z z< < 00 FFFH" w x 0 C-= K3 MINIM 'IIBA'AA SEMEN —1-1 M 96BIUOAJ S 08 W, moos NOII GGV ONIM ISV3 W� SEMEN H31N30 IVOI(13W A311VA IIVA MINIM —•NN= s 2�0 �ZddOJ'Jd^'•o � o K r ����� KW e 'IIBA'U r SEMEN s.�dy2o 8 a _ LS96800M M 96BIUOAJ S 08 6 e W moos Q~� m& o NOIlIOOtlONIM1Sb'3 viw� z U_ ����� b31N3O1tlO1O3WA311VAIIVA vaN Q �o 3¢ r� 01, 0� m :03 w o_030_ IIS � IIS IIS IIS IIS IIS IIS MINIM -�- i J LS96800'I!e�'M Pb a6eluoi�5086 LLw 0 W SEMEN moos Qr &m. JY 5 sddy2o a o NOIlIGGVONIM1SV3 ����� b31N3OltlOI03WA311VA11VA o, �o 3¢ r� 01, 0� m :03 w o_030_ IIS � IIS IIS IIS IIS IIS IIS -�- ■ISOM 7"" 'IIBA'AA M 96BIUOAJ S 08 L99�8 00 1 . ��, ��; < 6,0 NOII GGV ONIM ISV3 H31N30 IVOI(13W A311VA IIVA zwlw 0 \ \ � \\}\\\! , ` o z z !((}\j�� Z< C-- - (-D--- - GD -- - 2 C - - m -- --0 MINIM 1N■11 W '� dr Y2o�`y�d\.`o5 �I �I `0� MN■ / I B L99 68 00'I!eA'M Pb 96eluoiJ S 086 ac a ro m O OM■■■ Q�� &m s�dy2o ��d o a o NOIIGGVONIM1SV3 dz°ow W E MN�N� Qaa o d - o b31N301tlO103WA311VAIIVA z 11 lw J a o,. C - - -- --0 �I �I �o I I e-- li I --- r - ---- _-- - i ---------------- - ------- - - C-- - - - - - - - - - - - - -� — GD -- --0 li I I I I i ---------------- 0 z z z z< Ey--- - - - - - - - - - - - - - - - ---------- -- - ---------- 4- 0 C14 MINIM 0 11BA'AA Pb 96BIUOAJ S 08 SEMEN moos N011 GGV ONIM ISV3 SEMEN H31N30 IVOK13W A311VA 11VA 2 z z z z< Ey--- - - - - - - - - - - - - - - - ---------- -- - ---------- 4- 0 ------- - - ----- - - - - - - - - - ------- - - - ----- - - - - - - I I I (-D -- - - - ------- - - - - --- — - — - - - -_4 -- e= �� - T T0 I 0 -- / V 0 j 0 - - - - - - �- - - it H Q ■■■■■ > W F „o.. L9968 00'I!eA'M Pb 96eluoiJ 5 086 ■■. 'm■■■ Q�rc e� E J Y s�do NOIlI00tl�JNIM1Sb3 SEMEN �aa o �y - b31N3D1tlD103WA311VAIIVA d o a € dzoow ,J _ oa �W ------- - - ----- - - - - - - - - - ------- - - - ----- - - - - - - I I I (-D -- - - - ------- - - - - --- — - — - - - -_4 -- e= �� - T T0 I 0 -- / V 0 j 0 - - - - - - �- - - it H Q w N "a a O € dzoow ,J _ ------- - - ----- - - - - - - - - - ------- - - - ----- - - - - - - I I I (-D -- - - - ------- - - - - --- — - — - - - -_4 -- e= �� - T T0 I 0 -- / V 0 j 0 - - - - - - �- - - it H MINIM L99 �8 00'IIBA'AA M 96BIUOAJ S 08 N O I � moos NOII GGV ONIM ISV3 50 0 lw SEMEN H31N30 IVOI(13W A311VA IIVA 30 0 X03 w o_030_ z z ////r/7777P777r t E- - — - — GD GD--------- - - - - - - - --- ----L ------- -------- -------- - -------of H �a oa 30 0 3 Q m r z z oz �� _ � � o - _ U X03 w o_030_ saa a�§a hi 1� i I I a r T T T Q i iii T iT - _ - - - - y a �. o 0 � a _ EE E E E E i mll AM, ON leas �easg w z �eeL- �2-1- �eee �eee �eee„ ❑ a rc O O L C MINIM�NN=U "ry2°4eso o °oa O `` F ;�"x dy 0'Jd `'� B LS96800'I!e�'M Pb a6eluoi�5086 LLw 0 Q�� r&m. JY 5 sddy2o a o NOIIGGVONIM1SV3 INCH �aQ ��d o - � b31N3O1tlO103WA311VAIIVA o �a oa 30 0 3 Q m r z z oz �� _ � � o - _ U X03 w o_030_ saa a�§a hi 1� i I I a r T T T Q i iii T iT - _ - - - - y a �. o 0 � a _ EE E E E E i mll AM, ON leas �easg w z �eeL- �2-1- �eee �eee �eee„ ❑ a rc O O L C Idu L9968 00 'IIBA'M M 96BIUOAJ S 08 NOIII(](]V ON IM 1S V3 H31N30 IVOI(13W A311VA IIVA L9968 00 'IIBA'M M 96BIUOAJ S 08 NOIII(](]V ON IM 1S V3 H31N30 IVOI(13W A311VA IIVA @ T - — - - - - - - - - - s0 I - - - - - - - F4 -- - - - - - - 4 T T I f T- - - - -- - - - - - --- H MINIM L99 68 00'IIBA'AA Pb 96BIUOAJ S 086 e� � O moos N I NOII GGV ONIM ISV3 50 0 lw SEMEN H31N30 IVOI(13W A311VA IIVA @ T - — - - - - - - - - - s0 I - - - - - - - F4 -- - - - - - - 4 T T I f T- - - - -- - - - - - --- H �a o= - �� U X03 w 9- 0 3 0_ T Tj r ,a �- - - - - - - - - I � 'I ----------------- - - - - - - - - - - ------- 97/07//F I I ;® -- - _ - j® r" i rte -z - - - - - - - - �" - - - -- - - - --� - -� - -i -� - - - - - - - \ �o V � �- - LT- - 7 - - - - - K3 ■■■■■ V,=W as Y2 �J.mry o r ■�■■ `o� >_� ddo�A 8 ,O�Q¢ L996800'I!e�'M Pb a6eluoi�5086 Via¢ 0 ■■■■■ �_ ��■■■ Q�� �e E S�d�a s�dy2o E o a NOII GGV ONIM ISV3 viow E _ I■■■■■ aQ o ��,}, o _' b3IN3OIVO1O3WA3IIVAIIVA LLw U �a o= - �� U X03 w 9- 0 3 0_ T Tj r ,a �- - - - - - - - - I � 'I ----------------- - - - - - - - - - - ------- 97/07//F I I ;® -- - _ - j® r" i rte -z - - - - - - - - �" - - - -- - - - --� - -� - -i -� - - - - - - - \ �o V � �- - LT- - 7 - - - - - K3 K3 MINIM ■�•=W ID'a � g �2'd o www ■o� doo�are a rc LS96800'I!eA'M Pb 96eluoiJ5086 baa 0 moon ■■■■ moms QSEMEN �� �e E s�dy2o o a NOIlIGGVONIM1SV3 viow E _ aQ o ��d o b3 1N3OIVO103WA3l1VAIIVA LLw, U - �� U K3 �a oa - �� U I K3 MINIM moms L99�8 00 M 96BIUOAJ S 08 moon moms , I'IIBA'AA NOII GGV ONIM ISV3 SEMEN Del H3 IN30 IVOI(13W A311VA IIVA �§ w �a oa oz �� _ � a o - _ U X03 w o_030_ z z r � a c sad§ a _ �; a I--- ------- Q- - - - -�__— 0 1a "El.ea s Osd o a wzw arc N >y�F LS9680�'I!e�'M Pb a6eluoi�5086 ■■. �■ s Q~� -W, NOIlI00tlONIM1Sb'3 dzow a r 6 ����� �aQ o ��d o - b31N301tl0103W A3lltlAlltlA LL J U �§ w �a oa oz �� _ � a o - _ U X03 w o_030_ z z r � a c sad§ a _ �; a I--- ------- Q- - - - -�__— 0 1a p T T T T q 4� it..... -- - i — � � I I I I a ® ®I ---�FTt - - �I I ao I3o Iloo o so 0 00 - J s _ a -- ------------ E9 -®o I 0 so ee - - 0 m /77- [77 i - I I _ i ------`---------------------- _ — eo� - o0 o El o- j I I I I b I I I b b -0 �a oa L996800'IIBA'M M 96BIUOAJ S 08moms 6 0r ■■■n moms a dGgzoaLL NOIlIOOtlONIM1Sb3 ywoJa SEMEN Dal' IN3OIVOK13W A311VAlltlAMINIM b3 UN oX g� _ e - �� [03 0- U o,. p T T T T q 4� it..... -- - i — � � I I I I a ® ®I ---�FTt - - �I I ao I3o Iloo o so 0 00 - J s _ a -- ------------ E9 -®o I 0 so ee - - 0 m /77- [77 i - I I _ i ------`---------------------- _ — eo� - o0 o El o- j I I I I b I I I b b -0 �a oa _o o oX g� _ e - �� [03 0- U w 0 0 3 0- r � G Om s sa ��=a I p T T T T q 4� it..... -- - i — � � I I I I a ® ®I ---�FTt - - �I I ao I3o Iloo o so 0 00 - J s _ a -- ------------ E9 -®o I 0 so ee - - 0 m /77- [77 i - I I _ i ------`---------------------- _ — eo� - o0 o El o- j I I I I b I I I b b -0 U ■��■■ �x� a� " ° o wzw N ry ■■■■. LS9680�'I!e�'M Pb a6eluoi�5086 a Via¢ 0 Qarc NOIlIGGVONIM1Stl3 Fzp� E SEMEN On o °d - b31N3O1tlO103WA3lltlAlltlA LLw (� d o a Q o,. �a oa 3 w W Q m r� - �� U it it it i T MINIM x ■moms � L9968 O0'IIBA'M M 96BIUOAJ S 086 S Jw 0 momsmoon QHS ��a J YST `f�dy2o � o NOIlIOOtl�JNIM1Sb'3 I ■■��� �aQ o ��d o - b3IN3O1tlD1O3WA311VAIIVA �'oa �a oa 3 w W Q m r� - �� U I I li it it it i T @ _ _ _ _ _ _ _ --- _ I �a ��- .o OH j- I I li it it it i �a .o OH j- o - - - - - - - - Off- - - - ---------- K3 ������■ ��■����� V`/QI`_a=o� ea�o e E s��'d�dsOo�.yd°�s� dcyyd�":2ao o B oo E NOIIGGVONIM1Stl3 iwViLLoaww~W SEMEN Q-�Q 1N3O 1tlO13W A3lltlA IItlALS9680�'Ile�'M b a6eluo�j 508 b3 ¢¢ E C07 _ U 3¢ oa =03 ww �-030 ��� T Ti 0000000 m \J _ _ _ _ _ _ �z ---o m I is - - - - - - -� 00 I Wim, a0 a ---o MINIM ido�do6,'yd��� � a M 96BIUOAJ S 08moms 6 L991`8 00 Vi<a =03 �-030 moon moms � E a NOI1I00tl ONIM 1SV3 0w'LLSEM■■ ww a c ��� _ 0 �cyyd�rdA o _o8 b3 ' 1N3OIVO03WA3l1VA11VA w o,. 3" "a =03 �-030 ww a c ��� U ■�■�■ �x� a� �2 �o°=r waw 0 ■■■■� `o� ddo� LS968 O�'I!e�'M Pb a6eluoi� S 086 e a ¢ 0 JI Y 5 ��■■. ■■■ Qarc sdd�y2oJ a o NOIIGGVONIM1Stl3 -00 -W; SEMEN On o �,}. - b31N3O1tlO103WA3lltlAlltlA LLJ U d o a Q o,. 3¢ oa =03 ww �-030 ��� QIo Q T T _ ®� ro u� off, E❑ v -0 a i or j ❑�I ❑ ❑ m ❑ 0 e i A1111 it I !I 0 MINIM 0 w 'IIBA'AA 0 SEMEN L991,8 00 Pb 96BIUOAJ S 08 W� moos u. N011 GGV ONIM ISV3 SEMEN w H31N30 IVOK13W A311VA 11VA > 2 IRS o Y2od0 o 3a � 5� a§ ` F nom 'fid,".o g LS9680�'lle�'M M a6eluo�j 5086 ■■. �■ i— m m ����� Q~�&e sr�mm sddy2o a op _goy NOIlI00tlONIM1Sb'3 dzow a r 6 2 ����� �aQ o ��d o - H3 N3A311VAIIVA LL J U IRS o 3a � 5� a§ 30 0 3 nV Q m U& X03 W W o w 4 5 IRS nV nV U& /� 1 _ _ _ _ _ _ - �\ mweoxex �ooe AN \\ d� IRS - -0 I it ii i l 3 I I e °'IPS I ° P I I d I I 3 N■��■�M w¢LS968O�'lle�'M II III �M� - Pa6eluo�j S 08 Q6 NOIlI00tlONIM1Sb3 woJQ~7 LLI�CH b31N301tl0103W A311VAIIVA U — �� U - -0 I it ii i l 3 I I e °'IPS I ° P I I I I I I 3 �a oa II III - — �� U - -0 I it ii i l 3 I I e °'IPS I ° P I I -- --0 --I -------- 01 O m rc a II I I I � 3 1-- — I I I I 3 II III - -- --0 --I -------- 01 O m rc a II I I I � 3 1-- — O I -- --0 --I -------- 01 O m rc a II I I I � 3 1-- — 0 MINIM moms ■NOII 0 L9948 00 Pb 96BIUOAJ S 08 W moon moms I'IIBA'AA GGV ONIM ISV3 SEMEN Del, g& < H3IN3I(13W A311VA IIVA 0� 0VOI z ado- z �2odOJ'Jd^'•o v ����� K �iF g _ LS968 O�'Ile�'M Pb a6eluW� S 086 ■��■ rim ����� Q~� m& s.�rss� sddy2o c a o € 30� NOIlI00tlONIM1Sb'3 dzow v 6 2 ����� �aQ o ��d o - A311VAIIVA LL J H3 'w U \ \ d o Q z ado- z v \ \ I I I I \ / mweoxex �ooe I----------------- -—---- — —----- --_ 0-7z {I I{ _ — — ----— — — — — _ _\\ -------- — Q-—---------— /—-------— — — — — — — — — — — — — — — W K O O O W W K 3° w@ ¢ �a oa 3 w W Q m r� - �� U I T T Q T TT T° T T T T C --- 1 ---------fi + -- -� 11 ° oU K3 mMINIM omsW e 2o-dOJ�deo _ L996800'IIBA'M M 96BIUOAJ S 086 ow 0 ■■■ ■■■■ Q�� „;. J Y 5 sddy2o a o a NOIIGGVONIM1SV3 �a ■■��� �a< o ��d o n - o b3IN30IVO1O3WA311VAIIVA M - Q o �a oa 3 w W Q m r� - �� U I T T Q T TT T° T T T T C --- 1 ---------fi + -- -� 11 ° oU K3 ■■■■I `KW ea F :o„ Y �•' 2dd�JydP`'o B wZ�W LS968 O�'lle�'M M a6eluo�� S 086 ■� / W ■■■■ Qarc a` NOIlI00tlONIM1Sb'3 Fzpw� 6 _ ■���� �aa o �,y - b31N30IVO103WA311VAIIVA LLJw U �,��� V,2~ ' �Y y� c 0 00 LgM 00'lle�'M Pb a6eluoi� S 084 J w t a r SEMEN moos Q�� u. S Ysr s.�dy2o a o a ¢ NOIlIOOtlONIM1Sb'3 �awNa U ����� QaQ hod o e - b31N3O1tlO1O3WA311VAIIVA �'oaJs Q o d o o, �a oa 30 0 3 Q m r� `�3 w 0.030_ (14 3 K3 3 K3 MINIM o ■■■s � ■ ■■. LS968 00 'I!e�'M Pb a6eluw� S 086 e r ��■■■ Q�� r&m sddy2o a o NOIIGGVONIM1SV3 v�a z U ■���� �a< o ��d o - b3IN30IVO103WA311VAIIVA v'o ' Q d o a o,. �o 3" - oa 30 0 r� 3. � O T-7 H 00 11BA'AA Pb 96BIUOAJ S 08 < .du7, NOIl GGV DINIM ISV3 > W, w �w o .4. < w H311430 IVOI(13W A311VA lIVA 6 T-7 H 11 Kim ao Ey ------- NMI Omni ME SII W (D --------- — res 61 --------- �71 LIML L99�8 00 11BA'AA Pb 96BIUOAJ S 08 C14 NOIl GGV DINIM ISV3 H3 IN30 IVOI(13W A311VA lIVA ■ ■ I �_■� II 1�■_ ' ��.,. : mss;.,.!,;_-,,,....; I■ �■N somma li■Imm1 E1■ ON j 11■IM-011MI 11 11111 11=1 111111 MEN MEN 01 11111 11011101111111111111 IN 11■111■111■111■1 L ■ 1111 llll11MINEI liml Mimi tr� b"ll!'111AIX MIN con E-- - -mmv6l�l+ - - - I I I - — - - — - - — - -- LL Q -- C- 0 C- G - MINIM 0 00 LgM 00 11BA'AA M 96BIUOAJ S 08 C14 SEMEN moos u. <w N011 GGV ONIM ISV3 W SEMEN mW H31N30 IVOK13W A311VA 11VA w < E-- - -mmv6l�l+ - - - I I I - — - - — - - — - -- LL Q -- C- 0 C- G - y ■■■■■ _ U .v Yy O O ■■-■• F ��'� d�J2`+o dog yi$P`'� B r LgM 00'I!e�'M Pb a6eluoi� S 086 W W N SEMEN ■■■■ Q�� m& E '�ddy2oJ a o NOIlI00tlONIM1Sb9 -,"-xrc SEMEN �aQ o = �,y - - b31N3O1tlO103WA311VAIIVA 6 v a Q )\ MINIM moms L99�8 00 M 96BIUOAJ S 08 moon Iowa I'IIBA'AA NOII GGV ONIM ISV3 U7 SEMEN Del, < H3) IN30 IVOI(13W A311VA IIVA ��W OO\ e 0 MINIM e moms YyoldOJydeo L996800M w 'IIBA'M 96BIuJ S 086 S wpp 00 moon ����� Q~� m& SST sddy2o e a o _ NOIIGGVONIM1SV3 ����� �a< ��d o v?¢ o - b3 IN3OIVO1O3WA311VAIIVA Q _— -•'A N OO\ %j O �F a ® _ s w v _— -•'A N 00 �� >Q_Ky�WF—s raso "x rydnSdsO,Yd�J�. yaOdydYSoSoT S€ NOIlI00tl ONIM 1Sb3 SEMEN 0rca IN30IVO13WA3IIVAI6IVA m= z /UQL996800'IIBA'M M 96BIUOAJ S 08moms m■■n moms b3 -_ 1 ---e w Ircl 0 o� 0 w �U --C)_ -f-,-�D o �0 �N i0 �g ' O Aft GD-- �� - - - - - - 1 ---e w Ircl 0 o� 0 w �U --C)_ -f-,-�D MINI■ 0 MEN ■ on so /0 0 a means0 MEN C -A was! so s.E�so N^oma / Vie- � / P `goo= • i ro� -�Z-,!mmmmr: i /f I 11t I- �I I I, z O� I OHO _ �x- 0 0. ' zF0 00 OO eytiv3 �. o� / a o o m / L_ U i -o -aaa ,8w¢",I s��I a m 58 II sal I I I I P- I u i I � i I a e w ■NONE0 MEN on soCl) ■■■N■ MINIM 0■MEN o ■on■s NONE 0 MEN IN on so ■■■M■ CR �m ��sa= oa o=�o„ E�6= - EY3z3 - 9 N� �e,a s�o. o _ e<u�pN � a§", ' „Y- - z=4 4.2 °'Ssoi o- �- -- o`RP-Wpm 9's ^ o p &« 5¢03 —n ssY pwE ew �:E_-w - �°' o me `o ��' mo§Wo=o.,w �� Y4o GW a _ `.s� -5ER N sYo �a� - -rc'" _ a wp = - i$u;o�<nosz�"wi� 6gso� - _ - p�o ps' _ ep i�G �Sb o§4p6o�sz�aozs�o5 - N5x `g I I I I I p iii I cal � I— I I I I I I I I I I / „e sio�Qo <a5 '°noY°o drc age oBmE� N Non _d p iii I cal � I— I I I I I I I I I I / MINIM 0 MEN on■ so ■■os . soon - ��- \\\ »- / . < - / / e \/ ƒ :«\« MINIM 0■MEN on co ammom k\ \ ! i} � \ V/ ■■� . �`�� o � ; _■__ ■.■■. now ■e - e■.■■ O!§ ƒ % : | / ! � \- ^ ~ \� \� (^ \ . z )�) MINIM MEN on so 2 EERIE 2� oCD SOMME■.. L5918 00 PA'M pJ afiaryoij S 49l - Z zg O SOMME Q 3 a co = oA NOIlI00tl JNIM 1Stl3 e i SOMME aGH31N30IV3103W1.3l1Vnlltlh v =� LLf _ o /,eeee z _ Y a e e a W W a � —71I WI W e a o a 3 f •E .� �-. a a e .. _ WI 3 / _ 0 a � 3 s co Yi d - H - ¢ 5 H w aR^-> a co W_W w asn EERIE U) C14 0 0 MIMMOMNOLLIGGV E)NIM.LSV3 SOMME H31N30 1V01(13W A311VA 11VA LU 14 IV 11111 111 JL CIA 9: ml C'mi HE .0 mmm MIR I aro: i'; HE .0 mmm MIR I aro: 0 w w ■V`! H V m -a Yy yo o o Z O ■ MEN��■ ■■■N / W ~ I 5 LSMOO'IIEA'IV plod IBITIIIJ SM a J ■■■■■ Q - E ■■�moo ��d�°Zyo aby� ° �_� NOIlIOOtl �JNIM 1Stl3 - a Qa a e u a 2131N30 ivoia3W A3lltlA IIVA U o 5 O Qz W u ■ 1 -------------------- --------------------- I I I I I I I I I I I I I I I I I I I I I a I I I I I I ► I I o LI I 1 0 I 1 ♦ I m ♦ `_ ' w 1 I E7 � �� I I I k-", v I I I z I / I I o 1 wow �w I rc� °aaw �na I oe o I °tl I If I =---- '— ---- J L----------�--- J Lj Z. g. ZH' E Sze I N=LL- �' I�q oe ��� I e OM1. H : 3 _ � / WSJ g§ fl H ' �z ✓ H. / L .1 H- o� WH v no �r ne oz o I O�w ► 1 Z d I ♦ o Om a°_ //////h ♦ o o m o 1 ♦ o wpm I 0Fm IE IEl e�m � � F ► to 0 - o I Ox3 I LL °, I � w Ikx l a e f� i y ❑ w a O w (_�Qnyva,V ry� ~ 59L80�'le 'MPeo a6eluw508 wo Ja -meme ■■■n ■■■■■1�MEN _ Eu ■■ moon ��O�d°�°JZdyY yo° � NOIlIlOOtl JNIM 1Stl3 = e ay5 IIV6 A 31N3O ivoia A3lltlA'v a U o 5 ■1MEN (►SHV me ry S ■■■s / W ~m_ 5 ��d�°ZZo L59 L80�'I!e�'M peon a6eluoi�'5086 W¢ L a ■■■■■ Q F - E ■■��o �_� e ° _ NOIIIaav 9NIM 1SV3 a Qa a e bye a 2131N30 ivolO3W A3lltlA IIVA u o a U / 1 /� ❑ I Y 1 � r 1 --i IN � N MOM ��s � W ~ �m_ ��OJ�c4 y 5 � L59L80�'lle�'M peon a6eluoi�'5086 w¢ ■���� Q F � - E ���� a ��d°yyo �� e o _ NOIlIOOtl �JNIM 1Stl3 � via v a' Qa e a 1131N3O ivoia W AT11VA IIVA u o a U / 1 /� ❑ I Y 1 � r 1 --i IN � ■��■ y� H V ■ ■■N ` ■■■s / W ~ 5 w LSMOO'IIEA'IV plod a6eluwJ'S M w¢ a ■■■■■ Q F E ■■ moo s ��d°Zyoo �� _ NOIlIaav 9NIM 1Stl3 via v a' a e a 2131N30 ivolO3W A3IIVA IIVA u o a U TOWN OF VA10 VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: ITEM/TOPIC: May22, 2017 PEC Meeting Results ATTACHMENTS: File Name pec results 052217.pdf Description May 22, 2017 PEC Meeting Results TOWN OF M�' PLANNING AND ENVIRONMENTAL COMMISSION May 22, 2017, 1:00 PM Vail Town Council Chambers 75S. Frontage Road -Vail, Colorado, 81657 Call to Order Members Present: Brian Gillette, Pam Hopkins, Ludwig Kurz, John -Ryan Lockman, John Rediker, and Brian Stockmar Members Absent: Karen Perez Site Visits: 1. Gasthof Gramshammer - 231 Gore Creek Drive 2. Hill Building - 254 & 311 Bridge Street 3. Vail Mountain View Residences - 430 & 434 South Frontage Road 4. Sharon M Bernardo Trust Residence, 4718 Meadow Drive 2. A request for review of an Exterior Alteration, pursuant to Section 12-713-7, Exterior Alterations or Modifications, Vail Town Code, to allow for a renovation, and a request for recommendation to the Vail Town Council on an application for encroachments into an existing view corridor, pursuant to section 12-22-6, Encroachments Into Existing View Corridors, Vail Town Code, to allow for encroachments into View Point #1 for modifications to the Hill Building, located at 254 and 311 Bridge Street (Hill Building)/Lots C & L, Block 5C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC17-0010/PEC17-0012) Applicant: Mt. Belvedere 45 LLC and 43-45 Riva Ridge LLC, represented by Braun Associates Planner: George Ruther Motion: Approve, with condition First: Kurz Second: Gillette Vote: 6-0-0 1. Approval of this exterior alteration request (PEC17-0010) is contingent upon the applicant obtaining Town of Vail approval of an associated design review application and view corridor encroachment application. 2. The applicant shall be required to meet the Commercial Linkage obligations at time of building permit issuance. The applicant shall remit a fee in lieu payment of $6,483.70 to the Town of Vail. 3. The applicant and the Town of Vail shall review all existing pedestrian easements to verify compliance with existing and proposed uses. Any changes to the easements required shall be mutually agreed upon and recorded with the Eagle County Clerk and Recorder's Office, prior to the issue of a building permit for the proposed renovation. 4. The applicant shall submit a stamped Improvement Location Certificate (ILC) to the Town of Vail, prior to issuance of the building permit indicating the existing conditions of the Hill Building relative to View Corridor #'s 1, 2, and 4. Then, prior to requesting any certificate of occupancy for the building, the applicant shall submit a second ILC to the Town verifying that the building has been constructed in compliance with the approved building permit set of plans. 5. The applicant shall cause a covenant or similar form of restriction to be recorded with the Eagle County Clerk and Recorder's Office against the Hill Building property (Lots C & L, Block 5C, Vail Village Filing 1) prohibiting vehicle parking from occurring on town -owned land or otherwise outside the enclosed parking space within the Hill Building. Further, the garage door to the enclosed parking space shall remain closed when not in use for immediate ingress or egress. The restriction shall be in a form reviewed and approved by the Town Attorney. Said restriction shall be recorded by the applicant prior to any request for a certificate of occupancy for the Hill Building. 6. Prior to issuance of a building permit, the applicant shall submit a report from a qualified roofing consultant that verifies which verifies that the appropriate mitigation measures are proposed for implementation during construction to ensure protection of the pedestrians and the public right-of- way from snow shedding onto any immediate or adjacent pedestrian area. George Ruther, Director of Community Development, provided a summary of the requested encroachments into existing View Corridor No. 1 and reviewed the proposed exterior alterations to the structure. The increases in gross residential floor area and ground floor commercial are minimal. The building slightly increases in height. There is also a slight increase in on-site landscaping. Ruther reviewed the approval criteria. Commercial linkage will be required for the additional 76 square feet of ground floor commercial space. The maintained use of the existing garage space was discussed. Rediker: Asked Ruther for clarification of non -conforming encroachments into view corridors, particularly in regard to View Corridor No. 4. Ruther stated that encroachments are allowed to remain, provided the level of encroachment is not increased. Tom Braun, the applicant's representative, provided a PowerPoint presentation. The presentation highlighted changes that have occurred since the previous PEC meeting on May 8, 2017. Braun provided detailed view corridor exhibits and discussed the reduction of the existing view encroachment into View Corridor No. 4. There are elements of the proposal, particularly the chimneys, which will encroach into View Corridor No. 1. Braun stated his belief that the proposed encroachments do not diminish the view corridor and that they comply with the approval criteria. Braun reviewed the proposed versus existing landscaping, identifying the trees to be removed and replaced as well as the areas where new landscaping is proposed. Referencing multiple images, Braun discussed the sun/shade analysis and the changes between the existing and proposed structure. Braun introduced Louis Bieker of 4240 Architecture to discuss the architectural details of the proposal. Gillette: Asked Bieker to provide more information regarding the sun/shade analysis. Bieker then addressed previous commissioner comments regarding the use of stucco as a hand railing at the second floor. The changes that have been made include a shortened railing and the introduction of a planter area at the southwest corner and a wooden rail cap on the west elevation. The stucco over the proposed storefront on the north side of the structure has also been removed and replaced with a parapet cap that is consistent with the storefront design. Changes to the color palette were also made based on previous commissioner comments. Bay windows were added to the ground floor commercial space in response to previous commissioner comments. Coursing and belting have been added to the new northwest storefront to provide more architectural detail at the ground level. Additional architectural relief is also provided to create a stone base to the building and window setbacks. The roof material will be flat seam copper. The roof will have a shingled appearance rather than a flat seam roof appearance. In response to previous commissioner comments, snow fences and other measures have been provided to avoid snow falling into pedestrian paths. Bieker stated that the proposed stone will have a natural color and varying relief. The stucco will be a "parchment" white, similar to the Sonnenalp and Gorsuch buildings, with a textured finish. Rediker: Asked about the changes at the southeast portion of the structure. Bieker identified an area of the east side, just north of the garage door, of the ground floor commercial that has been altered to provide additional storefront windows. Asked Bieker for more information about snow shedding. Bieker reviewed the snow management plan. Hopkins: Asked how far the doors were recessed into the building. Bieker stated approximately six to eight inches. Stockmar: Asked if heat tape will be used on the roof. Bieker affirmed. The heat tape will be clad in copper and will not be noticeable to the public. Public Comment - Ron Byrne stated his support for the proposed design. He is not concerned about the view corridor encroachments. Lockman: Stated that he felt the applicant has addressed commissioner comments from the previous meeting. He feels that the decrease in encroachment of View Corridor No. 4 helps offset the proposed increased encroachment in View Corridor No. 1. Hopkins: Agreed with Commissioner Lockman that the changes are beneficial to the project. Expressed her continued concern with snow shedding. Kurz: Agreed that the applicant has addressed previously stated concerns and feels that the changes are positive. Expressed his concern about the encroachment into View Corridor No. 1. Emphasized that addressing all the criteria for a view corridor encroachment is necessary. Rediker: Asked for clarification as to the nature and degree of the encroachments into View Corridor No. 1. Ruther stated that the increase in roof height is due to added insulation required by building code and also the flues and spark arrestors are required by code. The proposed chimney caps are an aesthetic solution to exposed flues. Ruther also discussed the purpose and three-dimensional nature of view corridors. Kurz: He feels more comfortable with the encroachment into View Corridor No. 1. Supports the proposal to remove the on -street parking. Gillette: Suggested the applicant could replace the wood burning fireplaces with gas fireplaces and thus not have to increase chimney height. Expressed concern about the sun/shade analysis and the proposal's impact on the vertical walls of adjacent properties. Stockmar: Agreed that the previous commissioner comments have been sufficiently addressed. Expressed his concern about the view corridor encroachments. While view corridors are sacred, there are changes that occur that no one has control over such as the growth of trees. Rediker: Agreed that previous commissioner comments have been addressed. Reviewed the criteria for approval of a view corridor encroachment and stated his belief that the proposal complies with all criteria. Expressed his concern about snow shedding and suggested a condition regarding changes to the snow management plan. Ruther: Suggested a condition that the snow management plan be further reviewed by a professional to ensure protection of the public right-of-way in the areas of concern noted by commissioners. 3. A request for a recommendation to the Vail Town Council of an application to establish Special Development District No. 42 (Vail Mountain View Residences), pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a mixed use building consisting of 12 dwelling units with 6 attached accommodation units (lock -offs), 21 accommodation units and 9 employee housing units, located at 430 and 434 South Frontage Road/Lot 1, Vail Village Filing 5 and setting forth details in regard thereto. (PEC17-0006) Applicant: Lunar Vail LLC, represented by Mauriello Planning Group Planner: Jonathan Spence Motion: Table to June 12, 2017 First: Kurz Second: Stockmar Vote: 6-0-0 Jonathan Spence summarized the process of approval for a Special Development District (SDD) and the changes the applicant has made since the previous meeting on April 24(?), 2017. Dominic Mauriello, representing the applicant, provided a PowerPoint presentation. Mauriello began by reviewing the anticipated project timeline and discussed the formulation of the proposal. Mauriello emphasized that the proposal will be 38% employee housing units and will provided "mid -price hot beds." Mauriello referred to the Vail Village Master Plan and stated that it anticipated that the redevelopment of the property would require exceeding zoning regulations. Gillette: Asked for clarification what the Vail Village Master Plan stated for the property. Spence: Stated that the Master Plan anticipated redevelopment exceeding density, but not building height. Mauriello continued by reviewing the changes in design since the last PEC meeting. The east setback has been increased from 0' to 15', the building height has been reduced by 2', and the tower feature has been eliminated. Mauriello introduced Will Hentschel, architect of 359 Design, to discuss the architecture of the structure. Hentschel discussed the proposed location of mechanical equipment. The mechanical equipment will be located in the existing parking garage and in a roof trough. Hentschel stated that the separation between the existing (Phase 1) and proposed building ranges from 26' to 85'. Referencing a series of elevations, Hentschel summarized the architectural changes that have occurred. The building stepped down in height on the west end near the Tyrolean building. The top floors of the west end of the structure also step back from the base approximately 3'. Hentschel stated that the team will be looking at Phase I for cues for additional design changes. He then reviewed the level of articulation of the structure's fagades. Hentschel then discussed the floor plans and identified the location and type of the various dwelling and accommodation units. Based on previous commissioner comments, there is now undulation of the interior corridors. Mauriello then continued his presentation by discussing the public benefits of surplus on-site employee housing units and the provisions of "mid -price hot beds." Referencing a series of slides, Mauriello provided responses to questions that were raised at the previous PEC meeting. Topics included: the history of Apollo Park, the Mountain View plat, the history and characteristics of the Tyrolean. Mauriello discussed private views and stated there is no regulatory protection of private views in Vail. He cited a previous court case that supported this statement. He reviewed the building height exhibit. The maximum proposed height is approximately 70 feet. He compared the proposed height to the height of other buildings in Vail. Mauriello then presented a sun/shade analysis. Mauriello identified individuals, agencies, and companies that have provided letters of support for the proposal. He stated that the Vail Local Housing Authority (VLHA) voted unanimously to support the project. Mauriello stated his belief that the proposal complies with the intent of the Vail Village Master Plan. He discussed SDDs and stated it does not matter if they are an effective tool or not, as that is a policy matter for Town Council. Mauriello concluded by asking for additional feedback in preparation for a recommendation vote at the next PEC meeting on June 12, 2017. Hentschel provided a graphic that depicted the amount of relief and articulation throughout the structure's north fagade. Rediker: Referencing the review criteria, he asked if the applicant will argue that any of the criteria are not applicable to the proposal. Mauriello stated that he does not anticipate any such requests, except in regards to phasing and workable plan because the project will be built in one phase. Rediker asked for clarification as to the number of stories above the parking garage. Mauriello stated that it is 4.5 stories above the existing parking garage. Hopkins: Asked the height of the existing garage above the existing sidewalk. Hentschel responded that it is approximately 6.5'. Hopkins asked if this was consistent throughout the project. Hentschel stated that they will provide the information at the next meeting. Gillette: Asked to see where the 48' maximum building height line would be located on the building. Rediker: Asked for the elevation of the highest point of the building. Mauriello stated that it is 8,281.9'. Asked for comparison of the absolute elevations of other tall buildings in Vail. Gillette: Asked to see the elevations that compare the previous submission to the current submission. Stockmar: Asked for views from the eastbound side of the highway. Rediker: Asked if the applicant has had contact with Public Works regarding the impact of the sun/shade analysis on the sidewalk and South Frontage Road. Mauriello stated that Public Works has asked that the sidewalk be heated. Asked about the proposed loading and delivery areas. Mauriello responded that at the request of the Fire Department, the area at the northeast section of the site that was previously identified as a fire staging area will now be used as a loading zone and the fire staging area will be located elsewhere. Spence added that Public Works has requested that the sidewalk be relocated and that the Vail Village Master Plan calls for landscaping in the front setback where the proposed loading zone is located. Gillette: Asked where the trash receptacles will be located. Mauriello stated that trash storage will be interior. Rediker: Asked for more information about the easement located at the northeast corner of the site. Hopkins: Asked for clarification on the proposed parking. Mauriello stated that the proposed parking spaces comply with Town Code. Kurz asked if this accounts for the locating of mechanical equipment within the garage. Mauriello affirmed. Rediker: Asked about the applicant's level of correspondence with owners of units 4 and 7 of the Tyrolean. Mauriello stated that he did not know. Asked about the landscape plan for the site. Mauriello stated that there will be extensive landscaping along the front setback as well as the other edges of the building. Kurz: Asked staff about the public benefits and if there are mechanics in place to ensure that what may be approved is what is built and that it comply with the established regulations. Ruther stated that there will be incentive for the properties to be rented, and that processes are in place to verify proper occupancy of the EHUs. Gillette: Asked how many square feet would be lost if the top two levels were removed Mauriello stated approximately 10,000 square feet. Public Comment Steve Lindstrom: Representing VLHA, stated his support for the project and finds that it meets the goals of the housing plan. Wendy Weigler: As the attorney for the Tyrolean Condominium Association, wanted to ensure that the PEC received a letter she sent and made herself available for questions. Rediker: Asked about the applicant's statement that a deal was being made with one of the condo owners. Weigler stated that the opinion of one owner does not constitute the opinion of the entire HOA board. Ron Byrne: Attempted to provide public comment. Spence pointed out that Byrne is a member of the applicant team. Byrne was allowed to proceed with his comment. He stated that he is not biased regarding this project. He provided a history of the existing parking garage and stated that a lot of thought about the future redevelopment of the site was considered at the time of construction. Rediker asked Byrne's relation to the development team. Byrne stated he is not a member of the team, but owns the underlying property. Stockmar: Stated that the interior corridor still requires changes. Stated that he understands the economic argument and that the proposal addresses some of the Town's needs, but stated that the proposal would work in other parts of the Town, but not in this particular location. He feels there are still issues to be addressed. Gillette: Stated that he has not changed his opinion since the last meeting. He would like to see more variation in the roof, more reduction in height near the Tyrolean, and would like to see additional information and exhibits regarding the proposed height versus the maximum allowed height in the underlying zoning district. Added that he values EHUs more than hot beds. Kurz: Stated he does not have an issue with the height and massing of the building, but hopes the design of the roofline can be approved. He feels the mix of uses is appropriate and will benefit the Town. He feels that there is an obligation to be as fair as possible to the Tyrolean and that they can reach consent. Hopkins: Concerned about the height and mass of the structure. The structure is blocky and will be visually dominant when arriving in Vail Village from the east. Believes that there needs to be more variety in roofline and other elements. Added that she believes the EHUs can be reduced in size and still be desirable. A major problem with the building height is that it is being added to an existing platform. Lockman: Agreed with Commissioner Gillette's comments that more accurate and detailed building height exhibits are necessary. Stated that the building height is the biggest challenge towards approval and more information is necessary. Is concerned about the criteria regarding compatibility with adjacent properties. Disagrees with the suggestion to snowmelt the sidewalk. Rediker: Agrees with Commissioners Hopkins and Lockman that the building height is a concern. Is concerned with the overall bulk and mass of the building, especially in relation to the existing building on the property. Emphasized the need to address the compatibility regarding design features, compatibility, landscaping, and parking and loading. Agrees with Commissioner Lockman that the sidewalk should not be snow melted. Is most concerned with the compatibility to adjacent neighbors. Agrees with Commissioner Hopkins that the style may not be consistent with Vail's character. Gillette: Pointed out that the Vail Village Master Plan discussed the redevelopment of the parking lot area with a four story building. 4. A request for the review of two (2) variances in accordance with the provisions of Section 12-17, Variances, Vail Town Code. These variances include: (1) a variance from Section 12-6F-6 Setbacks, Vail Town Code, to allow for construction of an addition with a fourteen foot (14') rear setback where twenty feet (20') is required; and (2) a request for the review of a variance from Section 14-10-4-B Architectural Projections, Decks, Balconies, Steps, Bay Windows, Etc., Vail Town Code, to allow a deck within five feet (5') of grade with a three foot, nine inch (3',9") setback where ten feet (10') is required, located at 4718 Meadow Drive Unit B-4, Bighorn Townhouses Subdivision, and setting forth details in regard thereto. (PEC17-0011) Applicant: Sharon M Bernardo Trust, represented by G PS L Architects Planner: Jonathan Spence Motion: Approve, with Two Conditions First: Lockman Second: Gillette Vote: 6-0-0 1. The applicant shall revise the plans prior to building permit submittal to demonstrate a five foot (5) setback for all proposed improvements including, but not limited to, the deck stairs and hot tub. 2. Approval of these variances is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. Spence introduced the project and described the nature and degree of the requested variances. The building was originally constructed under Eagle County jurisdiction. Spence pointed out the unique property line that was established as part of the original approval. Staff requests that the hot tub be setback 5' from the property line so that the property is not receiving a special privilege. Henry Pratt, owner's representative, stated that the applicant agrees to the requested 5' setback for the hot tub and made himself available for questions. Stockmar: Is familiar with platting issues that were brought in during annexation of many parts of East Vail. The remaining commissioners concurred with staff's recommendations and did not provide additional comments or concerns. Rediker: Stated that he feels all criteria for a variance have been satisfied 5. A request for review of a Variance, pursuant to Section 12-7B-16,Landscaping and Site Development, Vail Town Code, to allow for a reduction in landscape area, located at 231 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1, and setting forth details in regard thereto. (PEC17-0009) Applicant: Gasthof Gramshammer Inc, represented by Gies Architects Planner: Matt Panfil Motion: Table to June 12, 2017 First: Kurz Second: Gillette Vote: 6-0-0 Panfil introduced the application. Code requires no net reduction in landscaping. He displayed the previously approved plans that showed the approved location of landscaping. Applicant is proposing to remove some of the landscaping planters as previously approved. Applicant would like to add some landscaping planters and vertical planters on the building walls, instead of approved planters. Also, near the beer tent, some additional landscaping is proposed where existing stairs are located (stairs are not used.) Hopkins — Can planters be added on Town of Vail property? Panfil indicated that it might be possible, but preference is to be on applicant's property. Not sure if Public Works would entertain the idea of off site landscaping. Rediker — In 2016, was there a reduction in landscaping? (Panfil indicated no.) There was some increase in landscaping, and should be built per the approved plan. Rediker — Was it 23 sq. ft. of net new landscaping originally proposed? (Panfil indicated it was approximately that amount.) Rediker — The net reduction is about 70 sq. ft. from what was approved in 2016, is that rig ht? Gillette- What is the net reduction from what was previously there? (Panfil — 26 sq. ft. net reduction.) Stockmar — What is a vertical planter? Russell Geis, Geis Architects — Vertical planters are a series of planters along the wall, fixed to the building. Flowers would be planted in these. Stockmar — Seems like a trivial compromise Geis — We are trying to add landscaping without impacting functionality of the site. Before we did the remodel work, there was an 8x10 planter with a scraggly tree near the new exit door. That planter never enhanced anything. It was a cigarette butt disposal place. We are not reducing the quality of the look on Bridge Street by removing that planter. Amount of flowers planted by Mrs. Gramshammer is not shown in these plans. This is one of the most photographed corners in Vail. Planter in front of the sliding doors does not line up with anything. Piece (of landscaping) near Pepi's Sports is just enough to meet what is needed. We still want to create a beautiful look on the Bridge Street side. Gillette — How big is the planter by the slider doors? Geis — about 18 inches deep. Hopkins — I have worked in the Village for years. Sheika does the most beautiful flowers. Why not add some removable planters along the slider doors? Sheika Gramshammer — When I received a permit to expand the bar, it makes the bar more open. To get the permit, I had to compromise with DRB to put in the planter. Previously we did not have a good emergency exit. Flowers would not grow under the tree that was removed. We can't put in the planters because in winter we have ski racks and in summer we have bicycle racks. A compromise is moveable planters, instead of permanent planters. Trust me, it will be beautiful. Gillette — Will the flower boxes be on the railings? Sheika Gramshammer — This past summer, the flower boxes on the railings were abused. In 1964 we were the first to have flower boxes. It costs me a lot of money each year to plant the flowers. Don't want a permanent planter. Rediker — Why did you agree to a permanent planter a year ago? Gramshammer — My daughter wanted to update the bar. It was hard for Pepi to see the bar changed. We did not think much about the planters. Rediker — Is that the problem, having ski racks that narrow Bridge Street? Gramshammer — Not only our customers use the ski racks. Everybody uses the ski racks. Rediker — You knew before we approved the plans that the planter boxes needed to be there, right? Gramshammer — No. We did not take it seriously. Rediker — Agree that your flowers are beautiful. We were trying to make this area beautiful too. Is there a compromise? Gramshammer — We would have to put the ski racks and bike racks on Town of Vail property. They said no, due to emergency access. Panfil displayed images of the approved plans. Rediker — Can bike racks be located between the approved planter (at Pepi's Sports) and the entrance? Gillette — Landscaping benefits everyone. If you walk down the street, not everyone has landscaping in front of their building. Let's talk to Town of Vail to find places to increase landscaping off site. Stockmar — Significant difference between stone planters and moveable planters. Gramshammer — I will work with you if you work with me. I don't like the permanent planters. If I have something that can move, the only thing you will miss is the yellow flowers. If I can make an assortment of planters Rediker — How many ski racks in the winter are in front of the business? Gramshammer — Three ski racks Rediker — If planters are installed where they were approved, would the ski racks be pushed more toward the Town right-of-way? Panfil — Don't want to speak for Public Works. Hopkins — Town of Vail has huge planter pots all over Vail. Gillette — We should explore a Developer Improvement Agreement to require planters to be installed with flowers for a certain number of years. Gramshammer handed out a photo of Gorsuch Building, showing some planters that are no longer there. Public Comment — None Lockman — I feel this issue should have been addressed when the application was approved last year. We approved this application with landscaping, and that needs to be provided. I see no practical hardship. Hopkins — Think there are a lot of moving parts to the Village. There are all sorts of ways to create the same effect. This calls for something more mobile. There are lots of options in the Village. Pots help accomplish this in one way. Kurz — Split between staying with the decision made when this project was approved. Would like to consider approval of the planters for a year, to get some planters on that side of the building. Gillette — I understand why we do not want a reduction of landscaping in the core. Burden is on owners that have on site landscaping to keep it. Not sure why landscaping has to be on private property. If we can get landscaping back to what was there before the remodel, let's work with Town to find a place to put it on the south side, on Town property. Stockmar — The street is so narrow in winter. If we add something permanent, it's more of a problem. Give us a chance to see what works for the first year, and then come back to us for review. This is an opportunity to add landscaping. Memorialize somehow and review in a year or two; something that can be adjusted and changed. Rediker — Could applicant request moveable, temporary planters? Neubecker — Raised planters are not landscaping per the code. PEC could approve a site plan that shows planters, and that could be enforceable. Planters in pots would also need to be approved by the DRB. Rediker — Will not put off potential ways to make a compromise. Options are to approve, deny or continue. Is the applicant willing to come back at the next meeting with a site plan showing location of the planters? Approval of Minutes May 8, 2017 PEC Meeting Results Motion: Approve First: Stockmar Second: Kurz Vote: 6-0-0 Informational Update A Brief presentation and discussion by Carly Rietmann, Healthy Aging Program Supervisor on Eagle County's Aging Well Community Planning Initiative. Carly Rietmann, of Eagle County, provided a PowerPoint presentation regarding the County's Aging Well Community Planning Initiative. Eagle County has the fastest growing population of adults 65+ in Colorado's Rural Resort Region. The number of adults 65+ in Eagle County will quadruple by 2050. Meghan King, of Eagle County, discussed the priority areas for the initiative. Priorities that prompted the creation of action teams include healthcare, connection to resources, housing, and social and community engagement. King also discussed the PIan4Health project's relation to the aging initiative. Rietmann reviewed the next steps for the initiative, which include working the initiative into community projects. Lori Barnes discussed coordinated events planned in the future. Adjournment The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Ad #: 0000065995-01 Customer: TOWN OF VAIL/PLAN DEPT/COMM DEVLMT Your account number is: 1023233 PROOF OF PUBLICATION VAIL DAILY STATE OF COLORADO COUNTY OF EAGLE I, Mark Wurzer, do solemnly swear that I am Publisher of the VAIL DAILY, that the same daily newspaper printed, in whole or in part and published in the County of Eagle, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Eagle for a period of more than fifty-two consecutive weeks next prior to the first publication of the annexed legal notice or advertisement and that said newspaper has published the requested legal notice and advertisement as requested. The VAIL DAILY is an accepted legal advertising medium, only for jurisdictions operating under Colorado's Home Rule provision. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of 1 insertion; and that the first publication of said notice was in the issue of said newspaper dated 6/9/2017 and that the last publication of said notice was dated 6/9/2017 in the issue of said newspaper In witness whereof, I have here unto set my hand this day, 6/13/2017. Mark Wurzer, Publisher Subscribed and sworn to before me, a notary public in and for the County of Eagle, State of Colorado this day 6/13/2017. Pamela J. Schultz, Notary Public My Commission Expires: November 1, 2019 PAMELA J. SCHULTZ NOTARY PUDLIC. STATE.OF CQL4F�avo i�6TR.RY iI) #799946309Y5 66g Comrtxissl0n F)Tres Nwomhar 7, 2078 PLANNING ANa EN V I R4 N M E N -FM L_ COMMISSION Jufi9 12, 2017, 11 :00 AM Va11 Town Council C"a-bars TS S_ Fro nia9a Road - Vail, Colorado, 8165T 1 _ cau xo order Sita Visits: I': Jackson R65iden ce - 2475 Garm isc" Drive b.Manchester Residence 2794 Snowberry Drive c. Mallg ran RasldanCa - 411 12 Spruce Way d. Vail Mo ntain Viaw Residences X130 8. -1311 South Frontage Road East 2R A request for review of a Variance, pursuant t( Section 12-7B-16, Landscaping and Sita �avalop- meni, Vail Town GOd B, IO allow fpr a red UCiiOn landscape 1 -cased ai 231 Gore Cres -t Oriva/Lot A, Block 5B, Vail Village Filingg ' d t ting fort" details in regard tF-.ereto_ (PEC17-0009) 3( Appllcant: Gasthof Gramsham mar Inc., represented by Gia. Architect. Plan nar. Matt Panfil 3. A tion 114-1.4for final of from Sec -1 0-l4 -El,, Architectu rel Projections, -Decks Balconies, StesBay Windows, etc_, Vail Towl Coda, pursuant to Section 12-17, Variances, Vai Town Coda, to allow for the raplacam ant of a onforming deck wit" a proposed side setbacK of o foot, n" a inches (1'9") w"ere fifteen foot (l6') stback i squed and a proposed r stback -f twelve fBBtr (12'i)rwhere fifteen feet (l5') setbacK is also required, located at 4112 Spruce Way /Lot 2, Block 8, Bighorn Subdivision 3rd Addition, 1set- ting fort" details in regard t"arato. (PEC17-0013) 2i Applicant= Anders Fo1Ke 8 Anna Maria Mellgren Planner: Jonathan Spanca 4' A request for a final review of a variance from :S-tl-n 14-1 O-4-B,ArchlLaCtu rel Pro actl-ns, Ua-Ks Balconies, Steps, Bay Windows, �tc., Vail Tow, Coda, pursuant to Stiction 12-17, Variances, Vai Town Code, to allow a decK m e than five feet (5' above ground level a four and -six -tenths foot setback where a ten foot (10') setback is required. located ai 245 Garm tach Urive, Unit l / Lot S 8 6, BIocK H, Vail Das Sc"one Filing 2, and sailing fortr NA details i agard tharoto. (PEC l7-OOl4) 20 m Applicant: ED-— F �qanue 8 C"ristiane Jackson P�n lanner= Matt Pfil 5" A request For a final review of a variance from Sections14-6-T, Retai Hing Walls, Vail Town G -ds,= pursuant to Titles 12 Chapter 7, Variance., Vail Tow Coda, to Ilow for taini-i all- with "eight i cess of t"tee feet (3') within the twenty foot (20') front setbacK, located at 2794 Sn-wbe try E>riv /Lot 16, BIo k 9, Vail Inter-ou ntain E) y Il p -ant Subdi vi Sion, and Setting f0 rth tletailS in regard tharat0_ (PEC17-0020) 20 m Applloa nt= Gary 8, Jana Manc"aster Plan nar= Jonathan Spanca 6_ A request for a ndaiion to the Vail T-wi Council of an application to establish Spacial �ayal- opment UiStriCt NO_ 42 (Vail Mountain View Rasiden s), pursuant to Section 12-9 (A), Special DV1 nt Districts, \/-!I Town Cbuildioda, to allow for, t"tu,- a de. alopmant f a d s ng con 'sting of 12 dwellingg units wit" 6 attached accom mod anon units (IocK-offsu^21 ccom -dation -nit 34 and 9 e ployee h ousing Its, located at 430 and 4South Cl- Road/Lot 1 , Vail Villages Filing 5 and setting fort" details i agard thereto_ AppLnar VLLr Er 1ese-0 1 I y licant= uail C, re;prnted by Mauriallo Planning Group Plan nar= Jonathan Spence 7. A req uast for finlaof a ndmant to ntlitional u a porm it, puresuant to Soction 12-9C-3, Conditional Uses, Vail Town Code, pursuant to Title 12. Chapter 16. Vail Town Coda. for an axistin "salt"care facility, amending the development pier to allow for t reconstruction of t"B Bast wing, 'n - i= i sa "Bali"care facilities, mbulance district fa- cilitie heliport building nd a atad structured parking located at l80 South Frontage Road Wast (Vail Valley Medical Center)/Lots E, F and 2E, Vail Village Second Filing d Loi 2E-1 , E31 --i.1 Vail Lionshaad Filing 1. (P�C17-0022) 1 hr. Applicant: Vail Vauey Medical center Planner= Jonaxhan Spence 8" A request for r of a final plat, pursuant to Ti tle 13 C"apter '4' Minor Subdivisions. Vail Towl Code, to allow for ubdivi Sion of Lot F, Vai Village Second Filingd and the --Iii on -f Lot F-1, Vail VillagFg, I ---ted at 1 80 Sout e SBC-nilinF Frontage Road West/ Lox F, Vail Village Second Fil 'gg,, _1 setting fort" details In regard tharato_ (PEC17-0016) 15 -M. Applicant- Vail Valley Medical Center Planner= Jonathan Spence 9_ A request for review of a final plat, pursuant to Ti tle l3 G"apter 4, Minor Subdivisions, Vail Tow. Coda, to allow for obdi-ision f Loi 2W, BIoc4 1 Vail Lions"sad Secnd Filing, and the c anon o1 LotlE- t BIOCK I, Vail Lions"Bad Second Filing,t lo- cated at 250 South Frontage Road WesVLo2. BIocK l Vail Lions"ead Second Filingg d sattin� forth details in regard t" -r (PEC17-001 B) 1 5 min_ Applica ni= Vail Valley Medical Cen[er Planner: Jonashan Spence l O. A request for a rBCOmmBndatiOn to t"B Vail Town Council for disc rict bounder] nd mant, pursuant toaSaction 12-3-7, Amand- mant, Vail Town Coda, to allow for a razoni ng of Lc 2E, Vail Village Second Filing and Loi 2E-1 , BIocK 1 Vail Lions"sad Second Filing, from Lions"sad Mixed Usa 1 (LM U -l) district to the Ganaral Usa (GUo District, and a ezoning of Lox F-1 Vail Village �uu d Filing from General Use (G U) Uisi riot to Lion -head M�xad Usa l (L-1) O�-trict, located at I $O ar.a 250 South FrOr.+age ROaa WeS+/L O+ 2, BIooK 1 , Vail Lionsh o ad Se ---0 Filing and Vail Village Second Filing, and salting forth details in re- g ,% the ret-. (PEC1 7-0015) I- Applicant= Vail Valley Medical Cenler Planner= Jonathan Spence 7 7 _ A req uast for a recommendation to the Vail Town Cofor an amendment to Section l2 Y O-1 Cora Areasuncil ddVT Ia ntifia, ail own t Coda, pu nto Sactlon 12-3-7 Amend---- V - Towl Code, to nclude Lot r-1 the Commercial CorE Area for parKing egulations purposes, located at 250 South Frontage Road WastVail Village SBcond Filing, and s®Yong for thl,- e details ls in reCtarc thereto" (PEGl7-0023) l5 min_ Applicant: Evarg teen Hoial Planner= Jonat"an Spence l2_ Approval of Minutes May 22. 2017 PEC Msating Results 13. Informational Update 14. Adjourn mans The applications and information about the propos- als ar available for public lil (: on during egulal office "ours at the Town of Vail Community �ayalop pubt department, 75 S th Frontage Road. Th lic i. it- tF to attend the project orientation aha the site v"sits that precede the public hearing in the Town of Vail Community Ocvo lop -ant Department. Time. aria 4raer Of i+ems are appy-ximate, Su bjec+ to change, nci --t be relied upon t- determine ai what rima the Planning and Enyironmantal C--- will c aider a item. F -1 ----call (970) 479- 2138 for addili canal "n fO rrtia Li -n_ Please call 711 sign tang uago into rp rotation 48 Hours prior to moot- i- ng time_ CommunityE:)evBlopment Department Published in the Vail daily June 9, 2017 0000065995 Ad Name: 12838268A Customer: TOWN OF VAIL/PLAN DEPT/COMM Your account number is- 1 OP2P 33 MW nay PROOF OF PUBLICATION STATE OF COLORADO } }ss. COUNTY OF EAGLE } I, Mark Wurzer, do solemnly swear that I am a qualified representative ofthe Vail Daily. That the same Daily newspaper printed, in whole or in part and published in the County of Eagle, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Eagle for a period of more than fifty-two consecutive weeks next prior to the first publication of the annexed legal notice or advertisement and that said newspaper has published the requested legal notice and advertisement as requested. The Vail Daily is an accepted legal advertising medium, only for jurisdictions operating under Colorado's Home Rule provision. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of 1 consecutive insertions; and that the first publication of said notice was in the issue of said newspaper dated 5/26/2017 and that the last publication of said notice was dated 5/26/2017 in the issue of said newspaper. In witness whereof, I have here unto set my hand this day, 06/13/2017. General Manager/Publisher/Editor Vail Daily Subscribed and sworn to before me, a notary public in and for the County of Eagle, State of Colorado this day 06/13/2017. ( �L-& 9. -V-� Pamela J. Schultz, Notary Public My Commission expires: November 1, 2019 THIS ITEM MAY AFFECT YOUR PROPERTY PUBLIC NOTICE NOTICE IS HEREBY GIVEN that the Planning and Environmental Commission of the Town of Vail will hold a public hearing in accordance with section 12-3-6, Vail Town Code, on June 12, 2017 at 11:00 am in the Town of Vail Municipal Building. A request for a final review of a variance from Sec- tion 14-10-4-B, Architectural Projections, Decks, Balconies, Steps, Bay Windows, Etc, Vail Town Code, pursuant to Section 12-17, Variances, Vail Town Code, to allow for the replacement of a non- conforming deck with a proposed side setback of one foot, nine inches (1'9") where a fifteen foot (15') setback is required and a proposed rear set- back of twelve feet (12') where fifteen feet (15') setback is also required, located at 4112 Spruce %a Lot 2, Block 8, Bighorn Subdivision 3rd Addi- tion, and setting forth details in regard thereto. (PEC17-0013) Applicant: Anders Folke & Anna Maria Mellgren, represented by Gold Dust Interiors Planner: Jonathan Spence A request for a final review of a variance from Sec- tion 14-10-4-B, Architectural Projections, Decks, Balconies, Steps, Bay Windows, Etc., Vail Town Code, pursuant to Section 12-17, Variances, Vail Town Code, to allow a deck more than five feet (5') above ground level a four and six -tenths foot (4.6' setback where a ten foot (10') setback is required, located at 2475 Garmisch Drive, Unit 1 / Lot 5 & 6, Block H, Vail Das Schone Filing 2, and setting forth details in regard thereto. (PEC 17-0014) Applicant: Dominique & Christiane Jackson Planner: Matt Panfil A request for review of a final plat, pursuant to Ti- tle 13 Chapter 4, Minor Subdivisions, Vail Town Code, to allow for a resubdivision of Lot F, Vail Vil- lage Second Filing and the creation of Lot F-1, Vail Village Second Filing, located at 180 South Front- age Road West/ Lot F, Vail Village Second Filing, and setting forth details in regard thereto. (PEC17-0016) Applicant: Vail Valley Medical Center, represented by Braun Associates and Evergreen Hotel, repre- sented by Mauriello Planning Group Planner: Jonathan Spence A request for review of a final plat, pursuant to Ti- tle 13 Chapter 4, Minor Subdivisions, Vail Town Code, to allow for a resubdivision of Lot 2W, Block 1, Vail Lionshead Second Filing, and the creation of Lot 2E-1, Block 1, Vail Lionshead Second Filing, locatedat 250 South Frontage Road West/Lot 2, Block 1, Vail Lionshead Second Filing, and setting forth details in regard thereto. (PEC17-0018) Applicant: Vail Valley Medical Center, represented by Braun Associates and Evergreen Hotel, represented by Mauriello Planning Group Planner: Jonathan Spence A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of Lot 2E, Vail Village Second Filing and Lot 2E-1, Block 1, Vail Lionshead Second Filing, from Lionshead Mixed Use 1 (LMU-1) District to the General Use (GU) District, and a rezoning of Lot F-1, Vail Village Second Filing from General Use (GU) District to Lionshead Mixed Use 1 (LMU-1) District, located at 180 and 250 South Frontage Road West/Lot 2, Block 1, Vail Lionshead Second Filing and Vail Village Second Filing, and setting forth details in regard thereto. (PEC17-0015) Applicant: Vail Valley Medical Center, represented by Braun Associates and Evergreen Hotel, represented by Mauriello Planning Group Planner: Jonathan Spence A request for a final review of a variance from Sections14-6-7, Retaining Walls, Vail Town Code, pursuant to Title 12 Chapter 7, Variances, Vail Town Code, to allow for retaining walls with height in excess of three feet (3') within the twenty foot (20') front setback, located at 2794 Snowberry Drive/Lot 16, Block 9, Vail Intermountain Development Subdivision, and setting forth details in regard thereto. (PEC17-0020) Applicant: Gary & Jeane Manchester, represented by Intention Architecture Planner: Jonathan Spence A request for final review of an amendment to a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, pursuant to Title 12, Chapter 16, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West Vail Valley Medical Center)/Lots E, F and 2E, Vail Village Second Filingg,, and Lot 2E-1, Block 1, Vail Lionshead Filing 1. (PEC17-0022) Applicant: Vail Valley Medical Center, represented by Davis Partnership Planner: Jonathan Spence A request for a recommendation to the Vail Town Council for an amendment to Section 12-10-19 Core Areas Identified, Vail Town Code, pursuant to Section 12-3-7 Amendment, Vail Town Code, to include Lot F-1 in the Commercial Core Area for Vregulations purposes, located at 250 South Frontage Road West/Lot F-1, Vail Village Second Filing, and setting for the details in regard thereto. (PEC7-0023) Appplicant: Evergreen Hotel, represented by Mauri- ello Planning Group Planner: Jonathan Spence The applications and information about the propos- als are available for public inspection during office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend site visits. Please call 970-479-2138 for additional information. Sign lan- guage interpretation available upon request with 24-hour notification, dial 711. Published May 26, 2017 in the Vail Daily (12838268)