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HomeMy WebLinkAbout2017-0710 PECPLANNING AND ENVIRONMENTAL COMMISSION July TOWN OFmi � 10, 2017, 1:00 PM Vail Town Council Chambers 75S. Frontage Road -Vail, Colorado, 81657 Call to Order Present: Brian Stockmar, Brian Gillette, Pam Hopkins and John Ryan Lockman, John Rediker and Ludwig Kurz Absent: Karen Perez Site Visits to the following properties: 1. La Cantina Restaurant - 241 E. Meadow Drive 2. Lot 6, Lia Zneimer Subdivision - 1726 Buffehr Creek Drive 2. A request for final review of an amendment to a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, pursuant to Title 12, Chapter 16, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West (Vail Valley Medical Center)/Lots E, F and 2E, Vail Village Second Filing, and Lot 2E-1, Block 1, Vail Lionshead Filing 1. (PEC17-0022) Applicant: Vail Valley Medical Center Planner: Jonathan Spence Motion: Continue to July 24, 2017 First: Kurz Second: Gillette Vote: 6-0-0 Spence introduced the project by describing the timeline of the project. This is the second in a series of meetings on this item. The presentation today will deal with three specific elements of the plan: 1.) helipad, 2.) on-site parking and parking management plan, and 3.) loading and delivery. The items to be discussed were established in the Vail Valley Medical Center (VVMC) Master Plan and these meetings are to explain the implementation of specific elements of the plan. Tom Braun, Braun Associates, Inc., made a presentation on behalf of the applicant. In regards to loading and delivery, Braun outlined the changes required. An enclosed 3 -bay loading facility will be accessed along Meadow Drive. Trash and hazardous material storage will also be located inside the loading facility. As part of the management plan, there will be an on-site employee managing operations and the scheduling of loading and deliveries. Braun discussed potential locations for the oxygen farm. Rediker — Asked about the on-site employee managing the loading and delivery operations. Braun affirmed that there will be an on-site manager. Stockmar — Asked if there is a scheduling system for loading and deliveries. Braun responded that it will be part of the manager's responsibilities. Rediker — Asked how many large trucks are on-site per day. Braun responded that cars and vans are most common. Nathan Savage with Davis Partnership stated trash and recycling will be collected inside the facility. Rediker asked how often pickups will occur. Savage responded approximately 2-3 times per week. Kurz — Asked if the applicant has accounted for any increase in trash and recycling generated due to the improvements to VVMC. Braun stated they have looked at this issue and do not anticipate an increase proportionate to the square footage being added. Asked if there has been any consideration to changing the address to reflect access from the S Frontage Road. Doris Kirchner stated that the address has already been changed. Lockman — Asked if there was any intention for shared use of the loading facility. Braun responded in the negative. Braun continued his presentation by discussing on-site parking and a parking management plan. A parking analysis has been submitted to staff. Braun discussed the applicant's methodology to determine their parking demand estimates. The applicant believes an employee -based formula is appropriate, which is also the recommendation in the Master Plan. The applicant will also continue to provide "managed solutions" such as bus passes, shuttles, etc. Braun continued by providing a breakdown on the location of the parking spaces and discussed the specific operations of the below grade parking facility. The applicant estimates a demand of 707 parking spaces, 604 of which will be provided on-site and the remaining 103 will be managed spaces (bus pass or shuttles). Hopkins — Asked about the overlap between shifts and the potential impact on parking. Braun stated the applicant is comfortable this issue has been taken into account. Rediker — Asked if there will be a parking management plan and if there will be an impact on S. Frontage Road during construction. Chris Knight stated his belief that the applicant should be able to do construction on their site with minimal impact to S. Frontage Road. The proposal is currently under Colorado Department of Transportation (CDOT) review. Rediker asked if there are any anticipated road closures. Knight stated they do not anticipate any road closure for any extended period of time. Rediker asked for more information about stormwater management and the anticipated lifespan of the garage. Knight described the stormwater management system and stated that the estimated lifespan is 40-50 years. Rediker asked about the demolition construction timeline and the impact on traffic. Knight provided an estimate of 15-20 months. Rediker asked who will be responsible for any damage to roads. Spence responded that the applicant is working with Public Works on the construction timeline and it will be the applicant's responsible to fix any road damage. Kurz — Asked if the parking demand estimate included the unidentified 28,000 square feet included in the plan. Braun stated that the parking demand estimate does not include that space, but it will be addressed when the applicant seeks to utilize the space. Spence added that when the conversion of the space occurs, it will require additional Town review. Stockmar stated that there is a long term trend toward the reduction in car use. In regards to the proposed heliport, Braun described the need for it to be located on-site rather than the existing location across the street near the Community Development Building. An on-site heliport is one of the objectives of the VVMC Master Plan. Braun described the criteria used to select the proposed location. The proposed location will allow for northerly and westerly flight paths which will cause as minimal an impact as possible on nearby residences and Lionshead. Rex Alexander of HeliExperts International discussed changes to the heliport that have occurred since the adoption of the VVMC Master Plan. Alexander then discussed details of the provisions of the conditional use permit, including: an automated weather observation system (AWOS) and other heliport equipment, operational documentation requirements, such as a training and operations manual, an emergency action plan (EAP), and letters of agreement with helicopter air ambulance operators. Alexander concluded by outlining the next steps in establishing a heliport, including Federal Aviation Administration (FAA) approval. Alexander responded to several questions from Commissioners regarding the technical operations of a heliport. Cayce Batterson, helicopter pilot, provided more information about other high altitude helipads in Colorado such as Leadville and Telluride. Batterson stated that elevated heliport towers in urban areas are actually a preferred situation versus ground heliports and other landing areas. An elevated heliport tower allows for a clear flight path. Batterson then answered a series of questions regarding helicopter operations. Batterson stated that the design of the heliport and flight paths is well thought out and will be an improvement over the existing heliport. Rediker — Asked about the design of the heliport and what type of helicopters it can accommodate. Alexander stated that the heliport was designed on a common search and rescue and air ambulance template that is 46' x 46', but it will not accommodate a Blackhawk helicopter. Rediker expressed concern with safety due to the recent crash that occurred in Frisco, CO and asked if the design has been influenced by said event. Batterson stated there were three main lessons, mostly technical, that were learned from the Frisco crash that have been taken into account in the proposed heliport design. Public Comment Mery Lapin, stated that he has concerns regarding safety, but is appreciative of the comments provided by Batterson. He is most concerned about a repeat of the Frisco crash. He wanted to know the circumference of an impact area in such a crash. Lapin stated his concern about the density and amount of people in the area of the proposed heliport. He asked if there is data indicating that the additional time from moving a patient from the Community Development Department heliport to the hospital caused any negative impact to patients. If there is no notable improvement in patient treatment it may not be worth putting more people at risk in the event of a crash. Suggested the hospital find a safer place for helicopter landings and then transport patients via ambulance. Gillette asked if Lapin had any suggested alternative locations. Lapin responded that the transportation center might be a better location. He concluded that he appreciates the hospital relocating the main entrance to the S. Frontage Road. Lockman — Stated his appreciation for the detailed information from the consultant team in regards to the heliport. Hopkins — Stated that she believes the loading and delivery facilities are an improvement over previous proposals. She added her support for the proposed heliport location. Kurz — Stated his comfort with the proposed loading and parking. Asked if there are data regarding the impact on patients being moved from the Community Development Building Heliport to the hospital. Also asked if there is a higher or lower risk to the general public for the proposed heliport, versus the existing heliport. Gillette — Thank the applicant team. Stockmar — Stated that a number of his questions regarding parking have been addressed. Added his support for the proposed heliport location. Rediker — Is comfortable with the proposed parking and loading. Wants to make sure Public Works and the applicant work together to ensure no negative impact on Gore Creek. Also wants to make sure Meadow Drive is as pedestrian friendly as possible. There will always be a risk with heliports, but believes the proposed heliport location is acceptable. Asked Batterson if he could answer the question regarding the circumference of a crash area. Batterson stated that there are too many variables to adequately answer the question in detail. He cited that there is a study that concluded there has not been an incident in the US in which a civilian unassociated with an air medical issue, has been killed. Alexander reiterated Batterson's statement. Alexander stated there is a journal article pertaining to the impacts of patient health on transfers from air medical flights. Braun stated that if necessary they will conduct more research and try to provide more information at the next meeting. 3. A request for the review of a final Exemption Plat, pursuant to Section 13-12- 3, Plat Procedure and Criteria for Review, Vail Town Code, to allow for an adjustment to the location of the platted building envelope for Lot 6, Lia Zneimer Subdivision, located at 1726 Buffehr Creek Road, and setting forth details in regard thereto. (PEC17-0025) Applicant: Fieldscape Planner: Chris Neubecker Motion: Approve, with Conditions First: Kurz Second: Stockmar Vote: 6-0-0 Conditions: 1. Prior to construction of the patio discussed in this application, the applicant shall obtain Town of Vail approval of an associated Design Review Board application and any other necessary permits for the patio. 2. Applicant shall add a note to the plat stating the "The sole purpose of this plat is to modify the location of the building envelope for Lot 6, Lia Zneimer Subdivision." Neubecker introduced the project by describing the history of the lot and the existing building envelope. The applicant would like to make changes to the building envelope to allow for the construction of a patio near the northeast corner of the structure. The overall size of the building envelope will not change, just the location of its boundaries. There is an area in the rear of the building envelope that is located within a steep slope area and is not appropriate for improvements such as patios. Gillette — Asked why the applicant is requesting a change to the building envelope rather than changing the plat note language. Neubecker deferred the question for the applicant to answer during their presentation. Stockmar stated that it makes sense to address this as one building envelope item while Gillette advocated for a change in the language, which would affect all lots in this filing. Lockman — Asked what it would take for other homeowners with the same plat note language to agree to change the plat note. Neubecker stated that even assuming all property owners agree, it could still take months to coordinate. Gillette advocated for a change to the plat note language on this specific property. Ric Fields, Fieldscape, made a presentation on behalf of the applicant. Referencing a site plan, Fields described the problems that the homeowner faces for expanding the structure due to the building envelope. Stockmar — Asked how many homes in the association would be affected by a change in plat note language. Fields responded that there are approximately five or six homes subject to the plat note language. Stockmar believes that it is appropriate to deal with these properties one at a time as they request changes. Public Comment: There was no public comment. Stockmar — Supports the request as it does not enlarge the envelope and there is no objection among neighbors. Gillette — Agrees with Stockmar, though he would prefer a change to the plat note language than to the building envelope. Kurz — Agrees with Stockmar. Hopkins — Also Agrees with Stockmar. The proposal makes more sense than approving a patio in a steep slope area. Lockman — Agrees with the other Commissioners. Rediker — Agrees with the other Commissioners. 4. A request for review of an amendment to a conditional use permit pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the construction of an outdoor dining patio at La Cantina Restaurant, located at 241 East Meadow Drive/Tract B & C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC17-0026) Applicant: Dominick Architects Planner: Chris Neubecker Motion: Continue until a date uncertain First: Kurz Second: Stockmar Vote: 6-0-0 Neubecker introduced the project by describing the location and approximate dimensions of the proposed outdoor dining patio. There are multiple trees that will be removed as part of the proposal. The patio will accommodate up to 50-60 patrons. The patio will have steel and concrete supports and will overhang existing landscaping and retaining walls. The patio will be snow melted. Neubecker stated that the proposal is consistent with some of the objectives of the Vail Village Master Plan. He asked the PEC to consider the loss of landscaping versus the new proposed landscaping. The existing public art may or may not stay in its existing location just south of the patio. Stockmar stated that there is a landscape berm to the west of the proposed patio area that could benefit from landscape improvements. He asked staff to consider if the trees proposed to be removed for the patio could be relocated to the area west of the proposed patio. Rediker — Asked who owns the land. Neubecker replied that the Town of Vail is the owner. The Town has authorized the applicant to move forward with their request. Rick Dominick, project architect, stated that the purpose was to find a way to project the patio and also to provide a lighter design and not rely heavily on concrete as the existing structure is primarily concrete. The applicant provided renderings of the proposed patio. Richard Wheelock, La Cantina, further described the intent of the design. He stated that there is an agreement in place with the Town to snowmelt the patio Gillette — Asked if the applicant would consider a soft material awning in place of a hard awning. Wheelock responded that they chose a hard awning to be more consistent with the design of the ski museum. Gillette is concerned that the area under the hard awning will later be converted to indoor space. Rediker — Supports the general concept of the proposal, but believes there should be no access beneath the deck. Asked if the area beneath the deck could be blocked. Wheelock responded that there are options such as welding plates recessed a few feet back from the edge of the overhang. Rediker is concerned about the trees and other landscaping that will be removed. He asked if there is any thought on providing more multi -colored flowers as part of the proposed landscaping. The applicant responded that they will examine the request. Gillette — Asked if the square footage of the manicured garden being lost due to the patio could be provided in the area west of the proposed patio. Wheelock stated that they would be willing to accommodate such a condition of approval. There was extensive discussion between the applicant and Commissioners regarding landscaping. Neubecker reminded the Commissioners that the Design Review Board (DRB) will also review the landscaping for the project. Greg Hall, Director of Public Works, stated that there is not excess capacity for snowmelt and further research is required. There was no public comment Stockmar — Commented that he appreciates that the landscape berm will be broken up with more vitality and activity in the area. Supports the proposal, but does want some of the landscape issues considered. Gillette — Asked Hall for more information about the snowmelt system. Hall suggested that a separate boiler may be necessary. Gillette supports the project as long as there is no overall loss of manicured landscaping. Kurz — Also supports the project and believes the outdoor dining will bring more activity to the area. He wants to make sure that there is still quality landscaping in the area. Asked where construction staging will occur. Wheelock responded that there is a gate at the top of the parking structure which will allow access to the berm area. Hopkins — Also supports the project and asked that the landscape strip on the east side of the patio be irrigated. Wheelock responded in the affirmative. Lockman — Stated that the project is consistent with the Vail Village Master Plan and believes the patio will be a good addition to the Town. Rediker — Stated that he believes the project is headed in the right direction, but more detailed plans are required before he can fully support the project. Reiterated his concern about access to below the patio and loss of vegetation. He would like to see revisions to the landscaping plan and more quality landscaping for the area. Gillette — Asked the applicant to work with Greg Hall regarding the landscaping. Rediker — Expressed concern about the lack of clarity regarding snow storage. Kurz — Suggested the item be continued to the next PEC meeting to allow for the applicant to work out some of the Commissioners' concerns. 5. A request for review of a conditional use permit pursuant to Section 12-7H-3, Vail Town Code, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for the operation of a liquor store within a neighborhood grocery store in the Treetops commercial building located at 450 East Lionshead Circle Unit X/Lot 6, Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. (PEC17- 0027) Applicant: Michael Hazard Associates Planner: Chris Neubecker Motion: Approve, with Conditions First: Lockman Second: Kurz Vote: 6-0-0 Conditions: This Conditional Use Permit shall lapse and become void if a building permit is not obtained and diligently pursued toward completion or the approved use has not commenced within two (2) years from the date of approval. Any conditional use which is discontinued for a period of two (2) years, regardless of any intent to resume operation, shall not be resumed thereafter; any future use of the site or structures thereon shall conform to the provisions of Title 12, Vail Town Code. 2. The applicant shall instruct all of its delivery drivers and other people making deliveries to or pickups from the liquor store to use the on-site loading dock or the designated courier delivery zone on the north side of East Lionshead Circle, near the east end of the Lionshead parking structure and not to use the East Lionshead Circle transit stops. The applicant shall be responsible for ensuring that employees, customers and delivery drivers to liquor store adhere to these requirements and the adopted Lionshead Loading and Delivery plan, and as updated on the Town of Vail website. 3. Applicant shall install signage at the entrance to the on-site parking structure informing employees and retail customers of the exclusive use of the on-site parking by Treetops residents. The sign shall be installed prior to the use of the building as a liquor store, and the applicant shall obtain a separate sign permit from the Town of Vail prior to the installation of any signs. The applicant shall be responsible for ensuring that employees, customers and delivery drivers adhere to these requirements. 4. The applicant shall not display any illuminated (neon, argon, gas-filled. LED lit, etc.) signs in such a manner that the signs are visible from the adjacent public and private properties. 5. The hours of operation of the retail liquor store located at 450 East Lionshead Circle shall be limited to 10:00 A.M. until 10:00 P.M daily, without exception. 6. Failure of the applicant to adhere to these conditions of approval may require review of this Conditional Use Permit, including a public hearing by the Planning & Environmental Commission, and may result in revocation of this permit. 7. The floor plan included as part of the permit application review by the Planning and Environmental Commission is illustrative only. The precise location of the liquor store within the first floor of the building may be modified, however the size of the liquor store may not increase without a modification to this permit. Neubecker introduced the project by stating that the proposed liquor store will be a part of a proposed grocery store within the structure. The liquor store area will be approximately 600 square feet in size. There are no proposed changes to the exterior of the structure. In regards to parking, there are no on-site parking spaces for the commercial tenants The location is walkable from Vail Village and Lionshead and is also accessible via free public transit. Gillette — Asked how deficient the proposal is in the amount of parking spaces. Neubecker stated that the structure has already contributed to a parking pay in lieu fund when it was developed as retail, and has met its parking obligation through the parking fee in lieu. Neubecker stated that he has received one response from the public in favor of the proposal and no other public comments. Lockman — Asked about deliveries. Neubecker stated that the applicant intends to receive most deliveries in Eagle and then transfer them to a smaller vehicle. Tommy Neyens, Vail Wine and Liquor, stated that delivery vehicles can use either the loading dock or courier zone and deliveries will occur on Tuesdays and Thursdays. Michael Hazard, representing the property owner, stated that the Vail Center has withdrawn a previously approved conditional use permit application. Gillette — Asked to see the courier zone There was no public comment. Lockman — Supports the requested conditional use permit. Hopkins — Supports the requested conditional use permit. Kurz — Agrees with the other Commissioners. Gillette — Agrees with the other Commissioners. Stockmar — Sees many benefits of the overall project and supports the conditional use permits. Rediker — Finds that the criteria for a conditional use permit have been met and supports the request. 6. Approval of Minutes June 26, 2017 PEC Results Motion: Approve First: Stockmar Second: Hopkins Vote: 4-0-2 (Kurz and Rediker abstained) 7. Informational Update An update on the Town of Vail policies, regulations and strategies relating to short term rentals (Airbnb, VRBO, HomeAway, etc.) by owners. Kathleen Halloran, Town of Vail Finance Director, gave a presentation regarding the impact of short term rentals on the Town. Topics included: the Town's existing short term rental regulations, a summary of the existing data regarding short term rental inventory, and a comparison of regulations established in other resort towns. Halloran stated that in comparison to other resort communities, the Town of Vail's regulations are passive. The Town Council directed staff to gather additional data and comments to assist in the development of any new regulations. Johannah Richards, Town of Vail Sales Tax Administrator, discussed some of the regulatory processes that other resort communities have put in place. Currently, no communities are performing a quality assurance inspection, but many do require a local property manager to be available. Some communities require a full land use/zoning review of short term rentals. Other communities include inspections for smoke and carbon monoxide detectors. Gillette — Believes that some communities have gone overboard with some of their regulations, for example requiring land use review. Rediker — Asked if staff had reviewed non -resort communities and what their concerns are. Richards responded that the primary concerns tend to be in regards to life safety. Rediker asked how some of the other communities are generating their regulations. Richards responded that it depends on the community. For example, due to a college campus, Durango is interested in preserving rentals for students and directing tourists to existing hotels, etc. Rediker asked if staff had an idea which direction they were headed in regards to new regulations. Richards responded that it is too early to tell. Gillette — Stated his belief that it is counterproductive to make it difficult for short term rental owners to pay the taxes and fees. The process should be as easy as possible. Richards responded that guidance documents will be helpful in explaining the process. Halloran stated that the basis for the fee is consistent with the fee for a home occupation license. Gillette stated that those fees still make it too difficult for the owner. Lockman — Asked how other towns are preventing long term rentals from converting to short term rentals. Richards gave examples of towns such as Breckenridge that are starting to do research on the significance of the issue, but does not have any substantial findings to date. Halloran stated that staff is interested in starting a database to track Town data. Kurz — Asked if staff is concerned about the financial impacts that might result from any regulatory changes. Halloran stated that they have yet to begin fully researching the impact. There are systems that can help identify and track short term rentals that they are interested in using. Hopkins — Asked how staff can deal with short term rentals with nuisance issues such as late night noise. Richards responded that there are some existing enforcement options. 8. Adjournment Motion: Adjourn First: Stockmar Second: Gillette Vote: 6-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. TOWN OF VA10 VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: July 10, 2017 ITEM/TOPIC: A request for final review of an amendment to a conditional use permit, pursuant to Section 12- 9C-3, Conditional Uses, Vail Town Code, pursuant to Title 12, Chapter 16, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West (Vail Valley Medical Center)/Lots E, F and 2E, Vail Village Second Filing, and Lot 2E-1, Block 1, Vail Lionshead Filing 1. (PEC17-0022) ATTACHMENTS: File Name Description PEC17-0022_VVMC_CUP_Staff Memo_(Second_Meeting_07-10-2017).pdf Staff Memorandum Attachment A, Vail Valley Medical Center Attachment B_VVMC_East Wing_Conditional_Use_Permit Narrative_May_2017.pdf Site Specific Redevelopment Master Plan, March 2015 Attachment B, VVMC Attachment B_VVMC_East W ing_Conditional_Use_Permit Narrative_May_2017.pdf East Wing Conditional Use Permit Narrative, May 2017 Pages from Pages_from Attachment CPlan_Set for Conditional_Use Permit May_2017.pdf Attachment C, Plan Set for Conditional Use Permit, May 2017 Pages from Attachment C, Plan Pages_from_Attachment_CPlan_Set_for_Conditional_Use_Permit_May_2017-2.pdf Set for Conditional Use Permit, May 2017-2 Pages from Attachment C, Plan Pages_from_Attachment_CPlan_Set_for_Conditional_Use_Permit_May_2017-3.pdf Set for Conditional Use Permit, May 2017-3 0 TOWN OF VAIL � Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: July 10, 2017 SUBJECT: A request for final review of an amendment to a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, in accordance with Title 12, Chapter 16, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West (Vail Valley Medical Center)/Lots E, and F, Vail Village Second Filing, and Lots 2E-1 and 2E, Block 1, Vail Lionshead Filing 1. (PEC17-0022) Applicant: Vail Valley Medical Center, represented by Davis Partnership and Braun and Associates Planner: Jonathan Spence I. SUMMARY The applicant, Vail Valley Medical Center (VVMC), represented by Davis Partnership and Braun and Associates, is requesting a work session with the Planning and Environmental Commission (PEC) to review an amendment to a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, and Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West. This is the second of what is anticipated to be four or more meetings with the PEC to discuss different aspects of the project. At this second meeting, the applicant will continue the Vail Valley Medical Center East Wing presentation focusing on the following components: • Emergency Helipad • Loading and Delivery • Onsite Parking and the Parking Management Plan Please find the approved Master Plan (Attachment A), project narrative (Attachment B) and project plan set (Attachment C) included for reference and to assist in understanding the scope of the project. As this is the second in a series of meetings, staff has not prepared a review of the proposal nor any recommendation. Staff recommends the Planning and Environmental Commission listen to the applicant's presentation, ask questions for clarifications, provide feedback and continue the public hearing for PEC17-0022 to the July 24, 2017 meeting. II. DESCRIPTION OF REQUEST General Overview The East Wing currently consists of +/-34,715 square feet of medical and related uses and 207 structured parking spaces. Medical and other uses are located in buildings that date back to the 1960's. Existing uses in the East Wing include the Steadman Philippon Research Institute, IT, Environmental Services, meeting rooms, Imaging, Administration, Mountain Surgical Associates, In -Patient Pharmacy, and a variety of small VVMC departments (e.g. public safety, materials management, patient relations, and property management). The redevelopment of the East Wing will involve the demolition of the existing medical building and the parking structure and the construction of approximately 344,440 square feet of new space. When considering the demolition of existing medical space, this redevelopment will result in a net increase of 110,225 square feet of medical space: 344,440 Total New square footage (Includes Parking Structure and Medical Uses) -199,500 New Parking Structure square footage 144,940 Medical/Related Uses square footage -34,715 Existing square footage to be demolished 110,225 Net New Medical/Related Use square footage Of the new space 28,040 square feet is designated "shell space". Three areas in the East Wing have this designation. As proposed, these spaces will be constructed but not finished to the point where they can be occupied. These spaces will not be finished until such time VVMC demonstrates how parking and employee housing obligations can be satisfied. Restrictions on the use of this space will be memorialized via a separate agreement with the Town of Vail. When considering these shell spaces, the total net new square footage to be occupied upon completion of the East Wing is reduced to 82,185. Emergency Helipad An established goal of the VVMC Site Specific Redevelopment Master Plan (hereafter Master Plan) relates to the relocation of the helipad from its current location within the I - Town of Vail Page 2 70 ROW adjacent to the Vail municipal site to a location within the VVMC campus. This goal was articulated as follows: Establish an emergency helipad within the VVMC campus that is located to provide a direct internal connection to the new Emergency Department and with sensitivity to the surrounding neighborhood. During the formulation of the Master Plan, a number of on-site helipad location alternatives were evaluated with the following considerations: • Safety • Patient transfer requirements • FAA and NFPA standards • Aircraft performance • Community impact The evaluation of the alternative locations for the emergency helipad and a recommendation for the preferred location was completed with the assistance of HeliExperts International, LLC and Caycee Batterson of CLB Enterprises. The Preliminary Heliport Feasibility & Design Study Report, completed by HeliExperts International, LLC and dated January 15, 2015 can be found as an attachment to the Master Plan. The preferred location for the helipad is located adjacent to the South Frontage Road on a portion of the property not encumbered by any restrictive covenants. This location is approximately 200 feet from the existing helipad location adjacent to the Vail municipal site. The Master Plan identified a number of steps and provisions related to the future review of the CUP application. These steps and provisions included additional work on the part of VVMC related to the design of the facility and coordination with outside review agencies, most notably the Federal Aviation Administration (FAA). Also included within these steps were the following items required in relation to the CUP application: • An Environmental Impact Report (EIR) related to the operation of the helipad and its effects on neighboring properties (forthcoming) • Installation and operation of an approved, on-site automated weather observing system (AWOS) • Install an aviation approved wind sock, lighting, etc. atop the new helipad building. • Preparation and use of pilot briefing sheets and an operational training and reference manual for the VVMC emergency helipad to ensure that the emergency helicopter pilots using the emergency helipad are informed in advance of any unique conditions, circumstances, or factor that must be considered when flying in or out of Vail. • Preparation of an "Emergency Action Plan" that is prepared in cooperation with the Vail Fire and Police Department. Town of Vail Page 3 VVMC will establish operating procedures via an Operation Agreement with helicopter providers that will ensure that designated flight paths are used unless weather or other considerations determined by the pilot necessitates the use of alternative flight paths. Please see pages 15-17 of the Conditional Use Permit narrative, included as Attachment B, and its appendices for a detailed description of the proposed helipad and the applicant's response to the before listed items of consideration. Consultant Rex Alexander of HeliExperts International LLC will be in attendance to both provide a presentation concerning the facility and to answer any questions concerning its operation. Loading and Delivery As a companion to the goal of removing the vast majority of VVMC generated traffic from West Meadow Drive, the Master Plan included the following goal related to Loading and Delivery: Design and manage loading and service facilities and functions to meet the needs of VVMC while at the same time minimizing potentially adverse impacts on the surrounding residential neighborhood and on West Meadow Drive. It was through the formulation of the Master Plan that an enclosed delivery facility, accessed via West Meadow Drive, was determined to be the most appropriate balance between the operational needs of VVMC and the community benefit of relocating tmuch of the VVMC generated traffic to the Frontage Road. Page 21 of the Master Plan contains a number of required design and operational parameters for the new facility that must be met through the CUP submittal. As indicated in the Master Plan, it will be up to the determination of the PEC if these parameters have been met through the approval process. In addition, it should be noted that all aspects of the facility management plan will be enforceable by the Town of Vail as an element of the Conditional Use Permit. Please see pages 20-22 of the Conditional Use Permit narrative for a detailed description of the proposed facility, its operational characteristics and its conformance with the design and operation parameters included in the Master Plan. Onsite Parking and the Parking Management Plan The Master Plan acknowledged that on-site parking at VVMC has for many years been inadequate. As a result, the following goal was included: To increase the supply of onsite parking to an amount that when coupled with managed parking solutions meets the needs of patients, visitors and employees of VVMC. The Master Plan included a discussion on different methodologies for obtaining estimated parking requirements for the hospital campus. Using an employee based Town of Vail Page 4 methodology; the existing parking requirement prior to the multi -use credit was determined to be 782 spaces or 645 spaces after the 17.5% credit. Utilizing a parking formula based on actual provided parking, including on-site, off-site and managed solutions, the existing provided parking is 672 spaces, including 173 spaces that are currently handled through off-site leased spaces and through the purchase of TOV parking passes. These 173 spaces are considered a parking deficit by the Master Plan. The West Wing CUP confirmed an additional parking demand of 41 spaces related to the West Wing improvements. The applicant has proposed that the East Wing project will result in 89 additional required spaces, based on an employee based approach. This estimate includes an additional 5 employees for security, housekeeping, maintenance, etc. Staff questions if this estimate for additional support staff is adequate when considering the quantity of additional square footage proposed and encourages the PEC to offer their perspective. Utilizing the pre -development, employee based parking requirement of 782 spaces, the West Wing CUP approved 41 spaces and the applicant's estimate of an additional 89 spaces for the East Wing, the total parking demand for the VVMC campus is 912 spaces prior to the multi -use credit and 707 spaces after the application of the 22.5% credit. Proposed on-site parking, post -development, will be 604 spaces; an increase of 197 spaces over what existed prior to the redevelopment of the campus. This increase is largely a result of increased garage capacity and programming (valet) as the spaces in the Medical Professional Building (US Bank) and on the west surface lot, are reduced. The 103 space differential between demand and on-site supply is proposed to be handled through managed solutions. These managed solutions include employee shuttles from Gypsum, Leadville and Summit County and the ECO bus passes provided to employees. VVMC believes that employees utilizing these options have averaged 90- 95 employees over recent years. VVMC believes that the managed solutions, coupled with the increase in on-site parking, are adequate in addressing the historic parking deficiencies and the new parking demand resulting form the redevelopment of the hospital campus. A fundamental question, perhaps not fully answered through the master plan, is what percentage of the overall parking demand should be accommodated onsite versus handled through a variety of managed solutions. Additional onsite parking will increase automobile traffic entering Vail when compared to managed solutions that remove private automobiles from the roadway system. Staff encourages the PEC to discuss this fundamental question of how parking demand is met and the appropriate balance between onsite parking and managed solutions, including demand reduction strategies. Town of Vail Page 5 III. CRITERIA Before acting on an amendment for a conditional use permit application, the PEC shall consider the following factors with respect to the proposed use: Relationship and impact of the use on the development objectives of the Town. 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. 5. Such other factors and criteria as the commission deems applicable to the proposed use. 6. The environmental impact report concerning the proposed use, if an environmental impact report is required by chapter 12 of this title. A detailed analysis of these criteria will be provided at a future meeting. IV. BACKGROUND On March 17, 2015, the Vail Town Council approved Resolution No. 3, Series of 2015, the Vail Valley Medical Center Site Specific Redevelopment Master Plan. This plan, a component of the Vail Comprehensive Plan, is the guiding document for the redevelopment of the hospital campus. In tandem with this approval, the Vail Town Council also approved Resolution No. 4, Series of 2015, which established a new land use category for the Vail Land Use Plan that corresponds with the Redevelopment Master Plan. The first phase of the hospital redevelopment, the west wing addition and associated improvements, was approved by the Planning and Environmental Commission on March 23, 2015 and is nearing completion. V. APPLICABLE PLANNING DOCUMENTS Town of Vail Zoning Code General Use District (in part) Town of Vail Page 6 12-9C-1: Purpose: The general use district is intended to provide sites for public and quasi -public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12-1-2 of this title and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi -public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. 12-9C-3: Conditional Uses: A. Generally. The following conditional uses shall be permitted in the GU district, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title: Child daycare centers. Equestrian trails. Golf courses. Healthcare facilities. Helipad for emergency and/or community use. Major arcades. Plant and tree nurseries, and associated structures, excluding the sale of trees or other nursery products, grown, produced or made on the premises. Public and private parks and active outdoor recreation areas, facilities and uses. Public and private schools. Public and quasi -public indoor community facilities. Public buildings and grounds. Public parking structure. Public theaters, meeting rooms and convention facilities. Public tourist/guest service related facilities. Public transportation terminals. Public unstructured parking. Public utility and public service uses. Religious institutions. Seasonal structures or uses to accommodate educational, recreational or cultural activities. Ski lifts, tows and runs. Water and sewage treatment plants. 12-9C-5: Development Standards: Town of Vail Page 7 A. Prescribed By Planning And Environmental Commission: In the general use district, development standards in each of the following categories shall be as prescribed by the planning and environmental commission: 1. Lot area and site dimensions. 2. Setbacks. 3. Building height. 4. Density control. 5. Site coverage. 6. Landscaping and site development. 7. Parking and loading. B. Reviewed By Planning And Environmental Commission: Development standards shall be proposed by the applicant as a part of a conditional use permit application. Site specific development standards shall then be determined by the planning and environmental commission during the review of the conditional use request in accordance with the provisions of chapter 16 of this title. VI. NEXT STEPS Over the course of the next two or more meetings, the following additional items will be discussed: • Frontage Road Improvements and General Circulation • Architecture and Development Standards • Construction Site Management and Interim Hospital Operations • Criteria for Approval VII. ATTACHMENTS A. Vail Valley Medical Center Site Specific Redevelopment Master Plan, March 2015 B. VVMC East Wing Conditional Use Permit Narrative, May 2017 C. Plan Set for Conditional Use Permit, May 2017 Town of Vail Page 8 VAIL VALLEY MEDICAL CENTER EAST WING CONDITIONAL USE PERMIT 50 Y E A R 5 EST. [) 1965 May 2017 VAIL VALLEY MEDICAL CENTER EAST WING CONDITIONAL USE PERMIT Prepared for: Vail Valley Medical Center Mrs. Doris Kirchner, President and CEO 180 South Frontage Road Vail, CO 81657 Prepared by: Braun Associates, Inc. Thomas A. Braun 225 Main Street, Suite G-2 Edwards, CO 81632 Project Team Project Management — Project One Integrated Services Architecture - Davis Partnership Architects Civil Engineering — Martin & Martin Traffic — Turnkey Consultants, Inc. Heliport — HeliExperts International LLC 50 Y E A R S EST. [) 1965 May 2017 TABLE OF CONTENTS I. INTRODUCTION 1 II. OVERVIEW of VVMC and the VAIL VALLEY MEDICAL CENTER SITE SPECIFIC REDEVELOPMENT MASTER PLAN 3 III. PROJECT SITE CONDITIONS IV. DESCRIPTION OF PROJECT 7 9 V. CONFORMANCE WITH APPLICABLE REVIEW CRITERIA 30 VI. APPENDIX APPENDIX East Wing Parking Demand Calculations Examples of Automated Weather Observing System (AWOS) Examples of helipad windsocks Examples of helipad lighting Draft Facility and Training Manual for Helipad Draft Letter of Agreement with Helicopter Air Ambulance Providers Development Standard Diagrams 31 VAIL VALLEY MEDICAL CENTER East Wing Conditional Use Permit Application May 2017 I. INTRODUCTION TO PROJECT The purpose of this report is to describe the proposed re -development of the East Wing of the Vail Valley Medical Center. Information provided herein has been prepared in accordance with requirements of the Town of Vail development review process. This application has been submitted on behalf of the Vail Valley Medical Center. The East Wing redevelopment involves the demolition of approximately 34,735 gross square feet of medical and related space and the existing east parking structure. In its place, approximately 110,225 net new square feet of new medical and related space and a new parking structure will be developed. The East Wing represents the final phase of construction in the redevelopment and expansion of VVMC as described in the Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP). This narrative provides a description of the proposed project and accompanies a comprehensive plan set prepared by Davis Partnership Architects that has been submitted as part of this Conditional Use Permit (CUP) application. In addition, re -zoning and subdivision applications associated with the project have been submitted. The re -zoning and subdivision applications address land VVMC will be acquiring via a land exchange with the Evergreen Lodge and is discussed below in Section III. Project Site Conditions. This report includes the following sections: I. Introduction to Project II. Overview of VVMC and the VVMC MP III. Project Site Conditions IV. Description of Project V. Conformance with Applicable CUP Review Criteria VI. Appendix The majority of the VVMC campus is currently zoned General Use (GU) and upon approval of pending re -zoning requests the entire campus will be re -zoned GU (with the exception of the Medical Professional Building which is zoned SDD). Land uses proposed for the East Wing require approval of a CUP for "Healthcare facilities" and "Heliport for emergency and/or community use" (note that the heliport use is proposed exclusively for emergency use). Below is a diagrammatic site plan of the VVMC campus after redevelopment of the East Wing. More detailed design drawings of the East Wing are provided in the plan set. �1 r K r Central i West Wing Wing Fast Wing Medical:. r ----------r Professional Building WMC Redevelopment Master Plan Cc -Proal s-lw flan VA Colorado Diagrammatic site plan of VVMC campus following completion of the VVMC/Evergreen Lodge land exchange and the East Wing redevelopment. WMC East Wing Redevelopment Page 2 Conditional Use Permit Application II. OVERVIEW of VVMC and the VAIL VALLEY MEDICAL CENTER SITE SPECIFIC REDEVELOPMENT MASTER PLAN Since its establishment in 1965, Vail Valley Medical Center (VVMC) has grown into one of the world's most advanced mountain hospitals, providing Olympic -quality sports medicine, leading evidence -based research, modern cancer care and extensive cardiology capabilities. Today, VVMC is comprised of several healthcare campuses located throughout Eagle County and provides healthcare services to both residents and visitors of the Rocky Mountain region of Colorado. VVMC's Vail campus provides an essential service to the Vail community and the surrounding region. While the medical care and services provided by VVMC are outstanding, the hospital's infrastructure is due for modernization. In response, VVMC initiated a comprehensive redevelopment plan in 2015. The first phase of construction involved expansion of the West Wing. The East Wing represents the final phase of these redevelopment plans, the purpose of which is to update facilities to meet the needs of modern medicine and to ensure the facility provides medical staff with the resources necessary to offer the utmost in quality health care. Economic Impact of VVMC VVMC has grown into a major economic driver in Vail and Eagle County, helping to diversify and balance an otherwise highly seasonal economy. With more than 850 employees, VVMC is the second largest employer in Eagle County. This consideration alone has a very significant economic impact throughout the community. As documented by two studies, VVMC and its partners who practice at the Vail Campus have a direct economic impact to Vail. A Vail Valley Medical Center Economic Impact Analysis was completed by BBC Research and Consulting in 2009. The direct annual economic impact of VVMC-related spending in Vail was over $5 million, which included retail and restaurant spending by employees, employee -residents, patients and their families. This report identified other notable benefits of VVMC beyond direct economic stimulation. Foremost among these benefits is that the high-quality healthcare being provided by VVMC gives Vail gives and Eagle County a competitive marketing advantage over other mountain communities. In April of 2010, BBC Research and Consulting completed an Economic Impact of The Steadman Clinic and the Steadman Philippon Research Institute (SPRI) on the Town of Vail. Operations of the Clinic and Institute generate over $25 million annually to businesses in the Town of Vail. VVMC, the Steadman Clinic and Institute have a direct economic impact of more than $30 million annually. This is in addition to the annual on-site economic activity at VVMC. Most of this economic activity is from the large number of "destination patients" drawn to Vail by the Steadman Clinic. In 2009 the Clinic served 10,500 patients. 4,600 of these patients involved surgeries, of which nearly 3,000 were VVMC East Wing Redevelopment Page 3 Conditional Use Permit Application destination patients. On average these patients made three trips to Vail, brought 2.25 people and stayed 4 days, equating to over 80,000 visitor nights in local lodging properties. Spending on lodging, meals and retail from these visitors represent a significant portion of the Town of Vail economic activity generated by The Steadman Clinic and Institute. It is fully expected that the redevelopment and expansion of the Vail campus will further VVMC's economic impact on the community. Implementation of VVMC's Redevelopment and Expansion Plans A major consideration in the design and planning of VVMC's redevelopment and expansion is to ensure that all health care and other operation of the hospital continue during construction. This was the main reason why redevelopment of VVMC started with construction of the West Wing. Development of the West Wing will create new space to allow for the consolidation and/or relocation of existing uses in the Central and East Wings. This is a critical consideration in that all existing uses in the East Wing will need to be relocated elsewhere on the campus to allow its demolition and reconstruction. VVMC successfully maintained health care services and other operations during construction of the West Wing expansion. This effort involved a precise level of coordination given the project involved an addition to an existing building that accommodates a number of sensitive medical services, most notably patient care rooms and surgery rooms. While the East Wing will involve the construction of a new building, many logistical challenges will be involved. Foremost among these will be managing access to the hospital and parking after the removal of +/-207 parking spaces in the east structure. Plans for managing parking and access to the campus during East Wing construction are under development and will be presented during the PEC review process. Vail Valley Medical Center Site Specific Redevelopment Master Plan The Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP) was approved by the Town of Vail in March of 2015 and provides general direction for how VVMC will redevelop in the future. It was prepared with extensive input from physicians and staff, neighbors, the community at large, review boards and Town of Vail staff. The VVMC MP addresses a multitude of operational, clinical, and technical requirements specific to the campus and identifies important neighborhood and community goals to be addressed in the redevelopment of the campus. The VVMC MP established expectations for community -oriented improvements to be included in future expansion plans and these expectations have been a major factor in the design of the proposed East Wing. Improvements from the VVMC MP that are proposed by the East Wing are highlighted throughout this report. Major goals of the VVMC MP that are being implemented by the East Wing include: VVMC East Wing Redevelopment Page 4 Conditional Use Permit Application Land Exchange with Evergreen Lodge A Letter of Intent between VVMC and the Evergreen Lodge has been completed and final land exchange agreements between these parties are near completion. Land to be acquired by VVMC along the South Frontage Road will allow for additional space and flexibility to accommodate the heliport building and the new entry to the campus. Re -locate VVMC's main access to South Frontage Road A new main access to the campus will be established at the South Frontage Road. This access will accommodate emergency vehicles, patient and employee traffic, resulting in a dramatic reduction to traffic on West Meadow Drive. On-site Heliport The existing off-site heliport will be relocated to an on-site location with direct connectivity to the Emergency Department. Parking On-site parking will be substantially increased with the re -construction of the Ease Wing parking structure. Enclosed Loading/Delivery Facility Loading and delivery operations will be re -located to an interior facility accessed via West Meadow Drive. North/South Pedestrian Connection A north/south pedestrian corridor will be established along the eastern side of the campus. Operational Efficiencies The VVMC MP includes a primary goal and objective for the redevelopment of VVMC to improve operational efficiencies. At the most basic level, this redevelopment and expansion to the East Wing will provide extraordinary enhancements to the operation, efficiencies and overall health care provided by VVMC. Unforeseen Need To create a flexible framework to accommodate future unforeseen changes. The diagram on the following page conceptually depicts the East Wing in context with rest of the VVMC campus and some of the major community improvements as defined by the VVMC MP. More specific descriptions of each of the improvements above are provided in Section IV. Project Description. VVMC East Wing Redevelopment Page 5 Conditional Use Permit Application Land Exchange with the E Re -constructed Fast parking structure fJ >f Enclosed LoadingDelivery Helipad —Re -locate VVMCs main access to South Frontage Road rthtSouih Pedestrian nnection WMC Redevelopment Master Plan Conceptual 5ite Plan Vail, Cbl ado Conceptual plan of East Wing highlighting major features of expansion that address WMC MP goals. WMC East Wing Redevelopment Conditional Use Permit Application Page 6 III. PROJECT SITE CONDITIONS VVMC is located on four parcels of land that currently total 4.59 acres. With approval of the subdivision of Lot 2E-1 the total size of the VVMC site will increase to 4.82 acres (see diagram on following page). The site is bordered on the north by South Frontage Road and the Evergreen Lodge and on the south by West Meadow Drive. Residential condominiums border the site on the east and the Middle Creek corridor borders on the west. Currently vehicular access to VVMC is provided by South Frontage Road and West Meadow Drive. This condition will change with completion of the East Wing, at which time patient, guest, emergency vehicles and employee traffic will access the campus via South Frontage Road. Site access is described in greater detail in Section IV. Project Description. The majority of the campus is currently zoned General Use (GU). Exceptions include the Medical Professional Building (formerly known as the US Bank Building) that is zoned SDD and an approximately 10,000sf parcel that was purchased from the Evergreen Lodge in 2014. This parcel includes a portion of VVMC's existing east parking structure that is currently zoned Lionshead Mixed Use. An application to rezone this land to GU has been submitted to the Town. Land Exchange with Evergreen Lodge VVMC and the Evergreen Lodge have executed a Letter of Intent (LOI) for a land exchange that involves, among other things, the two parties exchanging parcels of land. The Evergreen Lodge will obtain approximately 12,500sf of land at the western end of VVMC's campus. This land is currently used for surface parking. VVMC will acquire approximately 10,000sf of land at the eastern end of the Evergreen Lodge. This additional land will be utilized by VMMC in the design of the new main entry to the campus and the new heliport building and Emergency Department. The diagram on the following page depicts the land exchange to be completed between these two parties. Applications for the subdivision and re -zoning of these two parcels have been submitted to the Town. Land to be acquired by the Evergreen Lodge will be re -zoned to the Lionshead Mixed Use zone district and land to be acquired by VVMC will be re -zoned to General Use. It is VVMC's intention to have the subdivision and re- zoning applications reviewed prior to final approval of this CUP application. In accordance with the definition of "site" in the Town zoning code, a site "may consist of a single lot of record, a portion of a lot of record, a combination of lots of record or portions thereof ...". For the purposes of this CUP application, the VVMC "site" consists of the land depicted on the diagram on the following page. VVMC East Wing Redevelopment Page 7 Conditional Use Permit Application +1.12500 s.f. Land to be conveyed to VVMC I'mposBd I .ot 2F-1 Area to be re -zoned General Use Area to be re -zoned f .ionshead Mixed Use -1 Land to be mnveyvd to Evergreen Proposed Lot p-1 K" The diagram above depicts the VVMC/Evergreen Lodge land exchange and subdivisions/re-zonings that have been proposed. The diagram above depicts the 4.82 acre" site" for the VVMC CUP. The VVMC site is comprised of five separate parcels. VVMC East Wing Redevelopment Page 8 Conditional Use Permit Application IV. DESCRIPTION OF PROJECT Below is a summary of the proposed East Wing redevelopment and detailed discussion of some of the more significant elements of the project. The project's conformance with applicable CUP review criteria is found in Section V. of this report. Proposed uses in the East Wing that require approval of a CUP include: • Healthcare facilities, and • Heliport for emergency and/or community use Note that the proposed heliport is exclusively for emergency use. Overview of East Wing Redevelopment The East Wing currently consists of +/-34,715 gross square footage of medical and related uses and 207 structured parking spaces. Medical and other uses are located in buildings that date back to the 1960's. Existing uses in the East Wing include the Steadman Phillippon Research Institute, IT, Environmental Services, meeting rooms, Imaging, Administration, Mountain Surgical Associates, In -Patient Pharmacy, and a variety of small VVMC departments (e.g. public safety, materials management, patient relations, and property management). The redevelopment of the East Wing will involve the demolition of the existing medical building and the parking structure and the construction of approximately 344,440 square feet of new space. When considering the demolition of existing medical space, this redevelopment will result in a net increase of 110,225 square feet of medical space: 344,440 Total New Square Footage (Includes Parking Structure and Medical Uses) 199,500 Parking Structure Square Footage 144,940 Medical/Related Uses Square Footage 34,715 Existing Square Footage to be Demolished 110,225 Net New Medical/Related Use Square Footage As described in greater detail below, 28,040 square feet of new space is designated "shell space". Three areas in the East wing have this designation. As proposed, these spaces will be constructed but not finished to the point where they can be occupied. These spaces will not be finished until such time VVMC demonstrates how parking and employee housing obligations can be satisfied. Restrictions on the use of this space will be memorialized via a separate agreement with the Town of Vail. When considering these shell spaces, the total net new square footage to be occupied upon completion of the East Wing is 82,185. For the purposes of this report it is assumed that the new square footage for the East Wing is 82,185 square feet. VVMC East Wing Redevelopment Page 9 Conditional Use Permit Application Below are the major uses within the East Wing and a brief explanation of where these uses are currently located. Note that Level 1 is at the West Meadow Drive elevation and Level 3 is at the South Frontage Road elevation. Level 1 (Meadow Drive Level) • Internal loading dock and related operations (offices, storage, trash/recycling, etc.). The internal loading dock is a new facility. • Central Utility Plant and associated spaces. The central utility plant is currently located in the West Wing, this is essentially a new facility. Level 2 • Un-programmed/shell space (2,888SF). • Vail Summit Orthopaedics. VSO is currently located in the Medical Professional Building. • Howard Head Sports Medicine. This space will replace operations currently located in the Medical Professional Building. Level 3 (Frontage Road Level) • Ambulance Bay/Garage. Currently ambulance storage is in a building at the north side of the campus. The proposed facility will provide ambulance storage as well as internal patient drop-off. • Emergency Department. The Emergency Department is currently located in the Central Wing. • Imaging. Imaging is currently located in the existing East Wing and Central Wing. • Vail Valley Surgical Center (VVSC). This new space is adjacent to the Surgical Center located in the Central Wing. Expansions include increased space to address exiting space deficiencies and for two new operating rooms. • Lobby Space/Admissions/Coffee Shop/Retail Pharmacy. These functions are currently located in the West Wing. Level 4 (Heliport Building) • Ambulance District facilities (offices and sleep rooms). These functions are currently located in a building at the north side of the campus. Emergency Department space Mechanical equipment room Meeting rooms Level 5 (Heliport Building) • Un-programmed/shell space (12,627SF) Level 6 (Heliport Building) • Un-programed/shell space (12,524SF) WMC East Wing Redevelopment Page 10 Conditional Use Permit Application Floor plans included in the plan set accompanying this CUP application provide detailed information on each of the uses listed above. Apart from the addition of two new operating rooms for VVSC, the fundamental goal of the East Wing is to provide existing VVMC departments and operations the space necessary for them to function at a high level and provide quality medical care. Currently many existing departments and operations are operating in significantly under -sized spaces. The development of the East Wing will allow these departments to "de- compress" and in doing so dramatically improve services and patient care. This is particularly true with the Emergency Department, Imaging Department, Ambulance operations, and loading and delivery operations. These and other departments will realize significant increases in space. Design Considerations Several considerations influenced the design of the East Wing. Many of these were a result of the VVMC MP and others were a function of VVMC's project goals. In either case these considerations directly influenced the design solutions that are reflected in the CUP application. These included: Organization and Relationship of Uses The location and organization of uses is critical to the efficient operation of any health care facility and this played a major role in the design of the East Wing. Some of the major drivers in this process included locating patient admissions at the new entry to VVMC, locating imaging next to the Emergency Department, locating the Emergency Department next to the heliport and locating the ambulance facility adjacent to the South Frontage Road and next to the Emergency Department. Arrival Experience A major goal in the design of VVMC's new "front door" at the South Frontage Road was to create a safe, efficient and pleasing arrival experience for both patients and employees. The result is a vehicular circulation system that provides a drop-off area at the entry to the East Wing and a dedicated ramp for access to on-site parking on lower levels of the East Wing. Ample pedestrian space is provided adjacent to the East Wing. Upon entering the building and lobby area large expanses of glass will provide dramatic views to Vail Mountain. The sense of arrival to the East Wing will be dramatic. Meadow Drive As outlined in the VVMC MP, the relationship of the East Wing to West Meadow Drive is an important consideration. The design of the East Wing responds to West Meadow Drive several ways. Changes in building materials, varied setbacks from the street and building offsets are used to articulate the building, add visual interest and reduce building mass from West Meadow Drive. Rooftop mechanical screening has also been set back from the face of the building and is screened. Finally, the building has been held to three levels adjacent to West Meadow Drive and the southwest corner is just two levels. The VVMC East Wing Redevelopment Page 11 Conditional Use Permit Application two-level portion of the East Wing will include a rooftop terrace that is envisioned as an active, public space that will serve to animate the street below. The proposed building massing is less than the 3 -level massing prescribed by the VVMC MP. Heliport Building The initial design concept for the heliport building was a small, free-standing building approximately 75' in height. This height of the heliport was determined to not encumber future building heights at the Evergreen Lodge and Town Hall sites. The goal of the proposed design is to integrate the heliport building with the rest of the campus and to create a more prominent, functional building. The proposed design, while similar in height to early concepts, is much more of a "building" and less a "tower". The Emergency Department now links the heliport building with the rest of the East Wing and in doing so better defines the campus and the arrival to VVMC. Building Massing/Architecture The architecture and materials proposed for the East Wing have "taken cues" from the Central and West Wings. With completion of the East Wing, VVMC campus will have a unified architectural expression and a palette of materials that are consistent throughout the project. Building massing is consistent with the VVMC MP. Shell Space One of the goals of the VVMC MP is "to create a flexible framework to accommodate future unforeseen changes". Planning for future needs is in large part the reason VVMC is proposing to "over -build" the East Wing. The East Wing includes 28,040 square feet of shell space for which VVMC currently has no programmatic need. This space is the result of two main factors: • Moving Imaging and the Emergency Department from Level 2 to Level 3 dramatically improved the plan for VVMC by moving the Emergency Department closer to the new ambulance facility and to the heliport. However, this change left approximately 15,000 square feet of space on Level 2 with no programming. This space is now to be utilized by Vail Summit Orthopedics and Howard Head (both re -located from the MPB) and there remains 2,888 square feet of shell space. • While the heliport building originally included building program at Levels 3 and 4, the height of the heliport allowed the potential to create useable space on Levels 5 and 6. Creating this space on these levels also made sense from a design standpoint as it allows for a more "complete" building. There are currently no programmatic needs for this space. However, from a cost standpoint it is very cost efficient to create this shell space now and from a constructability standpoint it would be infeasible to add this space later. These two levels have a total of 25,151 square feet of space. There are two potential uses for these shell spaces. At some point in time the north side of the Central Wing will need replacement. A key function currently located in this space VVMC East Wing Redevelopment Page 12 Conditional Use Permit Application is the Lab. If or when this space is demolished the shell space on Level 2 could accommodate the Lab. VVMC currently utilizes +/-18,000 square feet of space in the neighboring Medical Professional Building (MPB). At some point this building will reach its functional life and warrant replacement. The shell space in the Heliport Building could provide space to re -locate existing uses in the MPB. With the re- development of the MPB comes the opportunity to create additional parking that could satisfy the parking demand from the East Wing shell space. As outlined above, these shell spaces will not be finished until such time VVMC demonstrates how parking and employee housing obligations will be satisfied. Restrictions on the use of this space will be memorialized via a separate agreement with the Town of Vail. Site Access and Circulation The idea of changing VVMC's main access has been discussed for decades and establishing a new front door for VVMC on South Frontage Road is arguable the main goal of the VVMC MP. VVMC's new entry on South Frontage Road will be established the East Wing and in doing so VVMC will have a more convenient access for patients, guests and employees and will dramatically reduce traffic on West Meadow Drive. Vehicle Access Vehicle access will be provided by a new driveway located opposite the driveway to the Vail Town Hall. With this new entry, patient and guest traffic, employee traffic and emergency vehicles will access VVMC from South Frontage Road. A west bound left turn lane will be provided on South Frontage Road. The main vehicle loop and pedestrian areas at VVMC's new South Frontage Road entry will be snow -melted. One access lane will be provided for entering traffic and two lanes will be provided for exiting. Arriving vehicles will be able to enter a loop drive for patient and visitor drop- off and then proceed to the below grade parking structure or exit the site. Vehicles will also be able to proceed directly down a ramp to the East Wing below -grade parking structure or the MPB. Ambulances and emergency vehicles will access the site via the main entry and exit the site directly to South Frontage Road via the ambulance garage. The Town has long term plans to expand South Frontage Road to four lanes and to construct a round -about just west of the VVMC entry. Access points to VVMC have been designed so they can be adapted to these future road improvements. Traffic considerations are discussed in greater detail below. Ambulance Access Ambulances and patient shuttles from Vail Mountain will enter the site via the main entry and then access the ambulance facility via a short spur off the main hospital entry. Ambulances will exit the facility directly onto South Frontage Road. VVMC East Wing Redevelopment Page 13 Conditional Use Permit Application Medical Professional Building After completion of the East Wing several changes will be made to the MPB. The existing access points and surface spaces on the north side of the building will be removed. This is necessary because accessing these spaces from the new VVMC entry would create complications with internal traffic flow. This area will be landscaped and a sidewalk along the south side of South Frontage Road will be constructed. Minor site modifications will also be made to the existing drive aisle at the south side of the MPB to improve sight lines and turning movements to the new parking structure entrance ramp. Emergency Department The new Emergency Department (ED) will include +/-9,700SF, a significant increase from the existing ED. While increased space will be a great benefit to this department, the new location for the ED is also a significant and very positive change. Located proximate to South Frontage Road, this new location will allow for convenient access for both the public and emergency vehicles. In addition, the ED will be located immediately below the new heliport, allowing for direct patient access to and from the Emergency Department to the heliport. Ambulance Facility The new ambulance facility includes three main functions within a total of +/-17,400sf of space: Offices and Sleep Rooms These Eagle County Paramedics Services uses are located on Level 4 (second level above South Frontage Road) and essentially replace the same uses located in the existing ambulance building. Ambulance Storage The enclosed ambulance garage will provide interior storage for Vail -based ambulances. The existing ambulance building currently accommodates three vehicles. Patient Drop-off/Pick-up The ambulance garage also includes interior space for patient drop-off and pick-up to the Emergency Department (located immediately adjacent to the garage). This interior facility will be a marked improvement from existing conditions. The new location of the ambulance facility is a significant improvement from existing conditions. Currently ambulances access VVMC from West Meadow Drive. The new location immediately adjacent to South Frontage Road will address the Town's long-time goal of remove ambulances (and other emergency traffic) from Meadow Drive VVMC East Wing Redevelopment Page 14 Conditional Use Permit Application Heliport As outlined in the VVMC MP, the development of an on-site heliport is one of the goals of the Town and VVMC. The location of the proposed heliport and related building is in the same location as contemplated by the VVMC Master Plan, albeit with the pending land exchange with the Evergreen Lodge, the heliport is shifted slightly to the northwest. In addition to being consistent with the VVMC MP, this location provides an optimal relationship with the re -located Emergency Department immediately next door and the Ambulance District facilities to be located on the ground floor of the building directly below the heliport. Whereas originally contemplated to be 60'x 60', the proposed size of the heliport landing area will be 46'x 46'. This pad size is capable of accommodating all of the current Helicopter Air Ambulance provider aircraft types being used by organizations that will service the heliport. By way of example, helicopters such as those operated by AirLife Denver, Flight For Life Colorado, St. Mary's CareFlight, North Colorado Med Evac, Classic Air Medical, Eagle Med LLC, and Memorial Star Transport can be accommodated by this pad. Currently the AS -350 and the Bell -407 helicopters are the helicopter types that that most frequently service VVMC. The proposed elevation of the pad is +/-8254 feet above sea level, or approximately +/- 75' above the elevation of the top deck of the existing east parking structure. This height is consistent with the conceptual pad height indicated in the VVMC MP. This height of the pad has been coordinated with the Evergreen Lodge in order to not encumber the future redevelopment potential of their property. This height will also not impact the future development of the Town Hall site. The location of the heliport will allow for use of the same flight paths as depicted in the VVMC MP. VVMC proposed Approach/Departure paths for heliport. VVMC East Wing Redevelopment Page 15 Conditional Use Permit Application During the review of the VVMC MP it was stated by VVMC that that the FAAs optional extended FATO (Final Approach and Takeoff area) would be incorporated into the design of the heliport flight path. Since that time, the FAA's Standards Divisions has adopted and published enhanced performance standards which allow for an alternative option to the Extended FATO which provides a higher level of safety for heliports at altitudes above 1,000' and/or heliports located on rooftops. This new FAA operational standard for FAA Inspectors, helicopter operators and heliport owners can be found in the FAA's `Flight Standards Implementation Management System' (FSIMS) 8900.1, Vol -8, Ch -3, Sec -3 `Evaluation and Surveillance of Heliports'. Refer to the Assessment and Comparison of Increased FATO vs. Hover Out of Ground Effect Power Requirements as it Relates to Increased Heliport Altitudes, prepared by HeliExperts, found in the appendix of this report. The primary premise of the Extended FATO concept is to allow for lower performance helicopters to operate at heliports at higher altitudes for which the helicopter may not normally be capable of operating at under standard environmental conditions. For this reason, our consultants, HeliExperts International, based on the updated FAA standards, agrees with the FAA's assessment in that an aircraft performance base standard provides a higher degree of safety than that of the Extended FATO concept for high altitude and rooftop heliports. Therefore, VVMC will adopt what its consultants and the FAA consider to be a superior standard and will require all operators to meet the new Hover Out of Ground Effect (HOGE) power standard for flight operations while conducting operations at their rooftop heliport in lieu of incorporating an extended FATO. In that the proposed new heliport at VVMC will be a Private "Prior Permission Required" (PPR) heliport as defined by the heliport advisory circular, the FAA provides for and encourages heliport owners like VVMC to enact limitations and or restrictions on their heliport as they see fit for the public's interest and to enhance safety. Requiring HOGE power performance standards for all operations conducted at the new heliport is well within the rights of VVMC to mandate. This requirement will be integrated into all pilot briefing materials and be disseminated directly to all appropriate helicopter air medical providers. Through its interface with the primary air medical providers servicing VVMC regarding this safety enhancement, HeliExperts has received concurrence on these recommendations from the providers who have indicated that their aircraft will be operated within the requested parameters. Based on the location and elevation of the heliport, VVMC is confident of obtaining a favorable Airspace Determination from the Federal Aviation Administration (FAA). Following this positive determination from the FAA, the VVMC design team will complete a more detailed design of the heliport, to include among other things the specific design of the pad itself, snowmelt systems, lighting, weather station, drainage, etc. These detailed design features will be reflected in building permit drawings. The VVMC MP specifies several conditions regarding the heliport. These include: VVMC East Wing Redevelopment Page 16 Conditional Use Permit Application 1. Selection and installation of an on-site Automated Weather Observing System (AWOS). While not yet designed, VVMC is including an AWOS in their detailed design plans. Examples of different types of AWOS are provided in the appendix, the conceptual location of the AWOS is depicted on floor plans in the CUP plan set. A final location for the AWOS will defined in building permit plans for the East Wing. 2. Selection and installation of a lighted aviation approved windsock. While not yet designed, VVMC is including this in their detailed design plans. Examples of windsocks are provided in the appendix; the conceptual location of the windsock is depicted on floor plans in the CUP plan set. A final location for the windsock will be defined in building permit plans for the East Wing. 3. Selection and installation of FAA compliant heliport perimeter lighting and obstruction lighting. Examples of FAA compliant lighting are provided in the appendix, the location of lighting will be defined in the near future and will be included in building permit plans for the East Wing. 4. Development of pilot briefing sheets and an operational training and reference manual. A draft Facility and Training Manual has been prepared and is including in the appendix. A final version of this document will be completed prior to the opening of the heliport. 5. Development of a heliport Emergency Action Plan in conjunction with the Vail Fire and Police Departments. A draft of this plan has been prepared and is included as an element of the Heliport Facility and Training Manual) and is included in the appendix. A final version of this document will be completed closer to and prior to the opening of the heliport. 6. Letter of Agreement with Helicopter Air Ambulance providers that will establish operating procedures, e.g. notification of transport, airborne communications, pilot familiarization, preferred flight paths, etc. A draft of this agreement has been prepared and is included in the appendix. A final version of this agreement will be completed prior to the opening of the heliport. Parking One of the major goals of the VVMC MP is to address the campus' current lack of on- site parking. This is being addressed a variety of ways, foremost among them a new below grade parking structure at the East Wing. Below is a summary of existing parking resources, parking to be provided at VVMC after construction of the East Wing, East Wing parking demand and the influence of de -compressions, and the overall parking demand for VVMC. VVMC East Wing Redevelopment Page 17 Conditional Use Permit Application Existing_ parking resources at VVMC 116 West Lot/Loading area surface parking 209 East parking structure 82 Medical Professional Building 407 total on-site spaces As outlined in VVMC Master Plan Parking Analysis (completed in October of 2014), VVMC has historically provided additional parking via the purchase of parking passes in the Lionshead Parking Structure, the lease of off-site spaces and through managed parking solutions (operating employee shuttles to Gypsum, Leadville and Summit County and providing employees with ECO bus passes). Over the past few years employees who utilized alternative transportation means to VVMC via managed solutions averaged 90-95 employees. Parking resources after East Wing Construction Following completion of the East Wing on-site parking resources will include the following: 56 West Lot surface parking 468 East parking structure 4 Misc. spaces 76 Medical Professional Building 604 total on-site spaces The reduction in West Lot spaces is due to the portion of the parking lot being conveyed to the Evergreen via the land exchange. The reduction is MPB spaces is due to the loss of surface spaces along the west side of the building. 178 valet spaces are depicted within the new structure. The vast majority of these will be located on levels P2 and P3, the two lowest levels of the structure. This amount of valet spaces is well within the Town's maximum 50% standard. At the completion of the East Wing the net increase to VVMC's on-site parking from what exists today will be 197 new spaces. Parking Demand from the East Wing, "Decompression" and "Right -sizing" New parking demand for the East Wing is 89 spaces. The single largest generator of new parking demand is the addition of two new operating rooms for the Vail Valley Surgery Center. A spread sheet summarizing East Wing parking demand is found in the appendix of this report. This spread sheet addresses all major uses proposed in the East Wing, square footage changes from existing and employee generation. As highlighted in the VVMC MP, the evolution of health care technology, changes in standards for medical facilities and the growth of services provided at VVMC have resulting in a situation where many services and functions are operating in under -sized spaces. "De -compression" is the term used to describe this condition and why the main VVMC East Wing Redevelopment Page 18 Conditional Use Permit Application objective of expansions proposed by the VVMC MP is to "right -size" work spaces throughout the campus. The 2013 Summary found that the existing square footage of nearly every department is significantly deficient. By way of example, below is a sampling of East Wing departments and their existing square footage deficiencies: Emergency Department - 140% Imaging - 78% VVSC Surgery - 30% Cardiopulmonary - 75% Howard Head PT/OT - 40% Vail Summit Ortho - 167% Materials Management - 87% The square footage deficiencies in the 2013 Summary provided a benchmark, or baseline condition that was used in defining how the needs of each department could best be addressed by VVMC's master plan expansion. The right -size square footage represents an "ideal" condition, or what could be achieved in a perfect world for meeting the space needs of VVMC. Existing space deficiencies are significant and the results of the 2013 Summary tell a compelling story with respect to the current size of VVMC departments and other organizations that operate at the Vail campus. Specifically, that today many departments warrant significant increases necessary to "right size" departments based on today's needs and to bring facilities up to current standards for medical space. The VVMC Master Plan is not a case of pursuing expansion simply to create a larger hospital. To the contrary, the focal point of this expansion is to bring the size and quality of existing facilities up to current medical standards. When implemented, VVMC expansion will improve a multitude of aspects related to patient care, and with only a few exceptions will not create a significant increase in business or activity, and as a result will not generate a significant amount of new employee generation. With regard to the East Wing, while there is a significant net increase in square footage of 82,185 (exclusive of shell space), there is very little new programing. New programing is limited to two new operating rooms for the Vail Valley Surgery Center, and new and expanded space for Howard Head Sports Medicine and Vail Summit Orthopedics (both of which re -located from the MPB). Examples of major departments that will be right -sized with expanded or new square footage include: 9,899sf — new internal loading facility 6,691sf - new Central Utility Plant 9,356sf - expanded Emergency Department 5,937sf - expanded Imaging Department 10,381sf - expanded Ambulance District Operations VVMC East Wing Redevelopment Page 19 Conditional Use Permit Application With each of the uses listed above the purpose of the increased square footage is to provide improved working spaces necessary to provide quality health care commensurate with today's standards. Right sizing played a major role in defining the program for VVMC's expansion and the specific improvements that are required to meet the community's healthcare needs for the present and the long-term success of VVMC. Overall Parking Demand for VVMC The methodology used to calculate parking requirements for VVMC involved four main factors: • VVMC parking needs prior to the construction of the West Wing (as documented in the 2014 VVMC Master Plan Parking Analysis), • Parking demand of the West Wing established by CUP review in 2015, • New parking demand from the East Wing, and • Application of the multi -use credit 782 Spaces defined by 2014 parking study using "employee based" formula 41 Required parking from CUP review of West Wing 89 Parking required for the East Wing 912 total spaces -205 Multi -use credit (22.5%) 707 Total Campus Requirement Managed Parking Solutions As proposed, at the completion of the East Wing required parking for the entire VVMC campus is 707. On-site parking to be provided is 604, leaving a deficit of 103 spaces. This deficit will be addressed with the continued implementation of managed parking solutions that will include providing ECO bus passes to employees and the operation of an employee shuttles. These creative programs are a benefit to VVMC employees and to the community in that alternative transportation means reduce the number of vehicles on Town of Vail roadways. These types of alternative programs are identified in section 12-10-20 of the Town code — "permanent program (including, but not limited to, "rideshare" programs, shuttle service, or staggered work shifts) intended to reduce parking demand that has been incorporated into the project's final approved development plan". With proposed on-site parking and managed parking solutions VVMC is addressing the parking requirements of the project. Loading and Delivery Currently loading and delivery is handled by an under -sized outdoor facility. An enclosed loading facility is a goal of the VVMC MP and the proposed loading solution addresses this goal. The basic design parameters for the loading facility as outlined in the VVMC MP are to have 3-4 bays capable of accommodating turning movements within VVMC East Wing Redevelopment Page 20 Conditional Use Permit Application the facility for SU -30 sized trucks, 2-3 spaces for smaller trucks and service vehicles and trash and recycling facilities. All loading activity is to occur within the enclosed facility. VVMC commissioned a Concept Design Operational Assumptions Report prepared by Lerch Bates that evaluate existing loading operations as a basis to better understand VVMC's future loading needs and to develop design parameters for the loading facility. Loading surveys and monitoring was done and from that research future peak day dock activity was defined. This provided the basis for the design of the loading facility. The future peak day dock schedule indicates an average of 36 deliveries from 1:OOAM to 4:OOPM. Dwell times were of delivery vehicles were also defined. Of future peak day deliveries, 20 will typically be cars or vans with the remaining being box trucks with varying lengths from 24-38 feet. The proposed facility is designed to accommodate 3 truck bays and a trash bay. Two of these bays can accommodate a SU40 (this vehicle is larger than a SU30) sized truck and one accommodates a SU30 truck. Trash and recycling facilities are provided, as is "flex space" that can accommodate two smaller vehicles. Turning movement studies of these trucks is provided in the CUP plan set. Scheduling and coordination of trash service and larger trucks will be necessary. This effort will be handled by the on-site Dock Manager. The VVMC MP stipulated that a management plan be prepared for the loading facility. The plan for the management of this facility includes the following elements: Staffing VVMC staff (the Dock Manager) will be present at the loading facility during all times the facility is open in order to coordinate all loading operations. Dock hours will be 6:OOam to 6:OOpm. Scheduling The Dock Manager will coordinate the scheduling of truck deliveries, specifically deliveries provided by larger trucks and trash service. Scheduling of deliveries will be done to ensure that space for internal turning movements is available. The Dock Manager will also coordinate with all VVMC departments on the delivery of all goods, particularly those being delivered with large trucks, and will communicate directly with vendors to schedule delivery times and to understand the length of time necessary for such deliveries. Operations • Truck doors to the loading facility are to remain closed at all times except for when trucks are entering or exiting the facility. • In no circumstances shall trucks back in to or out of the Loading Facility. • Trucks larger than SU -40 will be staged in the West Lot, when feasible such delivers will be scheduled for after 6:OOpm. • No delivery activity outside of the enclosed facility shall be permitted. • The Dock Manager shall communicate operational procedures, rules and regulations for the Loading Dock to all entities providing deliveries to VVMC. VVMC East Wing Redevelopment Page 21 Conditional Use Permit Application Hours of operation for the Loading Facility shall be determined by the Dock Manager. Distribution of Goods and Materials The Dock Manager will coordinate with VVMC Departments to ensure the timely delivery of goods and materials to departments throughout the campus. As necessary, Dock Manager shall coordinate delivers via the Loading Facility to the MPB. Site Access and Circulation The idea of changing VVMC's main access has been discussed for decades and establishing a new front door for VVMC on South Frontage Road is arguable the main goal of the VVMC MP. VVMC's new entry on South Frontage Road will be implemented with construction of the East Wing and in doing so VVMC will have a more convenient access for patients, guests and employees and will also drastically reduce traffic on West Meadow Drive. Vehicle Access Vehicle access will be provided by a new driveway into the campus that is located opposite the driveway to the Vail Town Hall. With this new entry, patient and guest traffic, employee traffic and emergency vehicles will access VVMC from South Frontage Road. A westbound left turn lane will be provided on South Frontage Road. The main vehicle loop and pedestrian areas at VVMC's new South Frontage Road entry will be snow -melted. One access lane will be provided for entering traffic and two lanes will be provided for exiting. Arriving vehicles will be able to enter a loop drive for patient and visitor drop- off and then proceed to the below grade parking structure or exit the site. Vehicles will also be able to proceed directly down a ramp to the East Wing below -grade parking structure or the Medical Professional Building. The Town has long term plans to expand South Frontage Road to four lanes and to construct a round -about just west of the VVMC entry. Access points to VVMC have been designed to allow for these road improvements to be implemented. Traffic considerations are discussed in greater detail below. Ambulance Access Ambulances and patient shuttles from Vail Mountain will enter the site via the main entry and then access the ambulance facility via a short spur off the main hospital entry. Ambulances will exit the facility directly onto South Frontage Road. Medical Professional Building After completion of the East Wing a number of changes will be made to the MPB. The existing access points and surface spaces on the north side of the building will be removed. This is necessary because accessing these spaces from the new VVMC entry VVMC East Wing Redevelopment Page 22 Conditional Use Permit Application would create complications with internal traffic flow. This area will be landscaped and a sidewalk along the south side of South Frontage Road will be constructed. Minor site modifications will also be made to the existing drive aisle at the south side of the MPB in order to improve sight lines and turning movements to the new parking structure entrance ramp. Traffic Currently traffic flow to VVMC is split between access points at West Meadow Drive and at South Frontage Road. The development of the East Wing and VVMC's new front door at South Frontage Road will shift of patient/guest, employee and emergency vehicle traffic from West Meadow Drive to South Frontage Road. This change will implement a long-term goal of the Town's to reduce traffic on West Meadow Drive. While this change will greatly benefit the pedestrian experience on West Meadow Drive, the change will mean virtually all VVMC traffic will now be accessing the campus via the new South Frontage Road entry. The VVMC MP addressed traffic and the South Frontage Road from two perspectives — a long term roundabout solution and an interim solution (prior to roundabout). The long-term roundabout solution included several assumptions, key among them were: • Long term improvements to South Frontage Road to include a two-lane roundabout (located just west of VVMC) and a four -lane cross section. • Access to VVMC (and the Evergreen and Town Hall) to be right in/right out only after the roundabout is constructed. • Access to VVMC's west lot parking and the new East Wing parking structure to be via new main access at South Frontage Road. Based on analysis by Turnkey Consulting, Inc. (VVMC's consultant) and Felsburg Holt Ullevig (TOV consultant), the estimated long term levels of service on South Frontage Road and at each of the three adjacent properties will be well within the Town's service standards. This can be attributed to elimination of left turn movements at the access points. The roundabout is a long-term roadway improvement planned by the Town. VVMC was considered to most likely be the first the three surrounding properties to redevelopment and as a part of the VVMC MP effort, interim traffic conditions were evaluated. This was referred to as the "first and alone" scenario. This evaluation assumed the following: • Estimates of development levels contemplated for East Wing (at that time). • Access to VVMC's west lot parking and the new East Wing parking structure to be via new main access at South Frontage Road. • Access to VVMC to include full turning movements (left in/left out, right in/right out). • No changes to lanes on South Frontage Road. VVMC East Wing Redevelopment Page 23 Conditional Use Permit Application Interim access improvements necessary to facilitate access to VVMC (i.e. median improvements to South Frontage Road for west bound left turns into VVMC, re- alignment of VVMC and TOV driveways). This evaluation concluded that with interim improvements, turning movements into and out of VVMC will be acceptable. area indicates extent o work Rclorat+�d. TOV Ertfcy. 66a_4 iy_ EV& k1n existing . !1r East Entry i4��'�`'• New VVMC EntlY Right out only A tie, ? 1.. �..t: = -�• I - from L"5 Bank YUMC Interim Access Coneepptual Pla.p . This diagram from the VVMC MP depicts interim access conditions at South Frontage Road. The VVMC MP indicated that an updated traffic impact study will be necessary as an element of CUP plans for the East Wing. A variety of traffic impact study updates have been completed since adoption of the VVMC MP. A recent update has been completed that builds upon previous East Wing studies and reflects the square footage and parking spaces proposed for the East Wing. Assumptions and key conclusions of the updated traffic impact study include the following: • Analysis of the East Wing and VVMC traffic conditions includes South Frontage Road background traffic counts from peak winter/holiday conditions, as such conclusions represent a "worse case" scenario. • South Frontage Road through traffic will perform at acceptable levels. • Right turn movements into and out of VVMC are basically unconstrained. • West bound left turns into VVMC will perform at acceptable levels. • Left turns out of VVMC onto South Frontage road will initially perform at an acceptable level. Growth in background traffic will result in Level of Service E and F by 2035 and 2040. VVMC East Wing Redevelopment Page 24 Conditional Use Permit Application While delays to westbound left turn out of VVMC will be apparent in next 15-20 years, it is important to note that the volumes (number of vehicles making this turn) are not high because most outbound traffic departs VVMC to the east. This is evident by queue distances remain constant over time as wait times increase (note that models used to prepare these Level of Service studies only need one vehicle to create an LOS "F" conditions). In summary, this westbound left turn movement out of VVMC is expected to be typical of turning movements from many private drives onto the town's road system during peak traffic conditions. It is also important to note that in the event delays necessary to make a westbound left turn become too onerous, a contingency measure is that exiting vehicles could leave VVMC eastbound and reverse direction at the Main Vail Roundabout. The updated traffic impact study has been provided under separate cover. Employee Housing As prescribed by the Development Agreement between VVMC and the Town of Vail, during the West Wing review process employee generation for the West Wing was determined along with an estimate of employee generation anticipated from the East Wing. Estimates for East Wing were made based on assumptions regarding the future development of the East Wing. Prior to issuance of a building permit for the West Wing, VVMC provided a cash -in -lieu payment to satisfy their employee housing obligation for both the West and East Wings. VVMC is currently in the process of re -calculating employee generation for uses proposed for the East Wing. These new calculations will then be compared to estimates provided in 2015 and submitted to Town Staff for review. Employee housing considerations will be addressed prior to PEC's final review of this CUP application. Oxygen farm and Mobile Imaging Truck Oxygen Farm The oxygen farm (or tank) that serves VVMC is currently located immediately south of the East Wing along West Meadow Drive. The farm will be relocated to allow for construction of the East Wing. The new location for the farm is just north of the West Wing, at the northern side of the surface parking lot. This location was reviewed and approved as an element of the CUP for the West Wing. Application for this facility has been submitted to the town independent of the East Wing CUP application. Following the land exchange and during construction of the future Evergreen Lodge redevelopment, areas necessary for oxygen deliver truck maneuvering will be impacted. This will be addressed one of three ways - smaller delivery trucks that require less maneuvering space will be used to service VVMC; portable oxygen trucks will be brought on-site during phases of Evergreen construction that will limit truck maneuvering VVMC East Wing Redevelopment Page 25 Conditional Use Permit Application space; or the oxygen farm will be re -located to a location west of the West Wing next to Lot 10. As a side note, re -location of the oxygen farm would remove encumbrances to the development of future expansion at the north side of the VVMC campus. An element of this CUP application is to re -locate the oxygen from its location at the north side of the campus to the location depicted below. Final determination on if or when the oxygen farm is re -located (or if during Evergreen construction alternative oxygen delivery means are deemed the preferred solution) will be made in the future. Mobile Imaging Approximately twice each year a mobile imaging truck services VVMC (typically to provide imaging capabilities when on-site equipment is being serviced or replaced). The mobile imaging truck is a large semi that currently operates at a location immediately west of the ambulance building. This location is problematic for two reasons — the size of the imaging truck requires a large area for maneuvering (that will be reduced with the Evergreen Land exchange) and the location of the imaging truck is a hindrance to future VVMC expansions on the north side of the campus. For these reasons the location for the mobile imaging truck is proposed to be moved to immediately east of the East Wing along West Meadow Drive. The location for the mobile imaging truck is depict on the CUP plan set. The north/south pedestrian corridor in this area is 20' in width, providing sufficient room for the truck while maintaining space for pedestrian flow during the limited times each year the truck will be on site. VVMC East Wing Redevelopment Page 26 Conditional Use Permit Application North/South pedestrian connection The VVMC MP identifies as a desired improvement a north/south pedestrian connection, preferably one that is ADA compliant, at the eastern end of the campus. A pedestrian connection is generally depicted on the circulation plan below. Refer to the CUP plan set for specific information on this connection. There is a great deal of activity that must be accommodated at VVMC's new entry off South Frontage Road. This includes ambulance access to the new ambulance bay, vehicle drop-off at the entry to the hospital, vehicular access to the below grade parking structure and pedestrian movement between the main campus and the Medical Professional Building. Accommodating these activities, dealing with grade changes, and providing a safe north/south pedestrian route have influenced the location and design of the north/south pedestrian connection. The north/south pedestrian connection is located at the east end of VVMC property and includes a sidewalk along the east side of the main vehicular drop-off and a wider pedestrian corridor along the southern end of the East Wing where the connection links to West Meadow Drive. In between these two sections is a stairwell that will allow pedestrians to travel through the site. The stairs are necessary due to grade changes and to have a pedestrian route that avoids vehicular traffic on the vehicle ramp that serves both parking structures (to the new East Wing Structure and the Medical Professional Building). Due to site and grade constraints (there is +/-24' of grade change between South Frontage Road and West Meadow Drive), this connection is not ADA compliant. During normal hospital hours elevators proximate to the lobby will be available to transport pedestrians between Levels 1 and 3. "UjL. -6 c; Ppnscd &J—.1k: jr��eka:aj- FxisUng Ras Step ti.J NOrrh /Snuth ('nnnec ion wft -1 {.us Sm p:��9r The diagram above depicts the proposed north/south pedestrian connection on the east site of VVMC. VVMC East Wing Redevelopment Page 27 Conditional Use Permit Application Sign Program A comprehensive sign program for VVMC is currently under development. Due to the size of the site, the complexity of the campus and unique sign parameters for medical facilities, it is very likely that this sign plan will include requests for variances to the Town's sign code. This sign program will be submitted in the coming weeks. Development standards As per the General Use zone district, all site development standards are to be established by the PEC. Diagrams and calculations of development/zoning standards are found in the appendix of this report. These calculations have been prepared for the entire VVMC campus and address: • lot area/site dimensions, • setbacks, • site coverage, • landscape area Note that parking considerations are addressed elsewhere in this report. VVMC East Wing Redevelopment Page 28 Conditional Use Permit Application Rooftop mechanical The CUP plan set includes a roof plan with preliminary information on rooftop mechanical equipment and the location of elements proposed to visually screen these features. Mechanical equipment for the heliport building will be enclosed within Level 4 of this building. Mechanical equipment will also be located atop Level 3 on the south side of the East Wing. The diagram below provides a conceptual indication of how Level 3 equipment will be screened. To minimize the visual impact of equipment from West Meadow Drive, rooftop mechanical equipment is set back +/-15' from the south edge of the East Wing. Rooftop equipment needs will evolve as the building design progresses. Final design of rooftop mechanical and screening features will likely be determined during the Design Review Process. VIEW FROM EVERGREEN WMC East Wing Redevelopment Conditional Use Permit Application 4-M Page 29 V. CONFORMANCE WITH APPLICABLE REVIEW CRITERIA Explanations for how the proposed East Wing expansion conforms to CUP review criteria will be provided in an updated CUP submittal to be provided prior to formal review by the PEC. NOTE — responses to how the proposed East Wing conforms with CUP criteria will be provided following coordination with town staff and prior to PEC review. (1) Describe the precise nature of the proposed use and measures proposed to make the use compatible with other properties in the vicinity. Response (2) The relationship and impact of the use on development objectives of the Town. Response (3) The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facility needs. Response (4) The effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking area. Response (5) The effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. Response WMC East Wing Redevelopment Page 30 Conditional Use Permit Application VI. APPENDIX East Wing Parking Demand Calculations Examples of Automated Weather Observing System (AWOS) Examples of heliport windsocks Examples of heliport lighting Draft Facility and Training Manual for Heliport Draft Letter of Agreement with Helicopter Air Ambulance Providers Development Standard Diagrams WMC East Wing Redevelopment Page 31 Conditional Use Permit Application VVMC PARKING ANALYSIS CUP East Wing Expansion 5/1/2017 MethodoloM Existing parking demand using employee based formula from 2014 Parking Report + West Wing as per PEC review+ East Wing+ multi-use credit Pre-East Wing Parking Conditions Related Considerations/Follow up/ Parking Use Commentsuestions Assumed 569 employees, 58 beds, 155 exam baseline for entire campus, pre-WW construction, rooms (does not include multi-use credit, that 58 bed count reduced to 54 beds during 782 using emp based formula, from 2014 parking report is factored below) WW review (see below) Total demand for WW included deduction of new requirement from WW (this parking demand was 8 spaces for reduced size of CMM and 4 41 approved by Town) spaces for removal of 4 patient beds East Wing Uses/level 1 Uses/spaces associated with Dock are all No new employees necessary for staffing support spaces, no new employee 0 Loading Dock loading dock. generation 0 Central Utility Plant No new employees necessary for staffing CUP. Technically not officed on this level, assuming 5 additional employees for security, 5 Operations staff housekeeping, maintenance, etc East Wing Uses/level 2 New VSO space is 7015gsf with 12 exam rooms. 10 clinic employees as per census (typical M-F scenario). Added 4 employees for 4 research offices. Added 4 additional for VSO is relocating from MPB. Allocating cushion (employee growth). Note - existing parking for new use allows for re-purposing space in MPB is 3750 (3306 clinic, 444 of existing space with no new parking 30 Vail Summit Ortho research) demand. HH is relocating from MPB. Allocating 3128 gsf of space in EW. Existing HH space in parking for new use allows for re-purposing MPB is 2,370sf. Assume 9 employees and 11 of existing space with no new parking 20 Howard Head treatment beds. demand. 2,882SF. This space to be left as shell space until use is proposed/parking and emp 0 Shell Space housing addressed. Volunteer office/gift shop storage, patient services, 0 patient access coordinator, swithcboard, etc., All existing uses/de-compression space. East Wing Uses/level 3 De-compression, no employee increase from existing. New ED space is 9,417SF (this includes 757SF on Level 4). Existing ED space 0 ED is+/-5,503SF. to staff. De-compression, no employee increase from existing. Proposed space is 5,937sf (this includes 119SF on Level 4). Existing space is 0 Imaging +/-4,561. De-compression, no employee increase from 0 Gift Shop and Pharmacy existing. Proposed space is 1,609SF. Gift shop is staffed by volunteers. Lobby seating is primarily for general lobby 2 Coffee shop New use. Proposal is for 572 SF. seating, not exclusive to coffee shop. 16 employees per OR (from Employee 32 VVSC - Two new OR's Generation Study done in 2015 for west wing) De-compression, no increase to employees from existing. Total SF devoted to "public 0 Admissions/public support space support" is 2,078SF. De-compression, no employee increase from existing. 7,067sf proposed for garage and patient drop-off. Replaces existing +/-2400sf Expanded space will internalize 0 Ambulance Garage garage space. uses/activities that currently occur outside. East Wing Uses/level 4 De-compression, no employee increase from existing. Proposed 3,314sf. Existing office 0 Ambulance offices/sleep quarters space is+/-2400sf. 0 Emergency Department ED Sf on Level 4 (1,235SF) is addressed above. Imaging SF on Level 4 (119SF) is addressed 0 Imaging above. 2,115SF of meeting room space is for internal/staff use. Replaces 1,876 sf in EW 0 Meeting space that will be demo'ed. 0 Mechanical space 3,183SF of mechanical space. East Wing Uses/Level 5 12,524SF. This space to be left as shell space until use is proposed/parking and emp 0 Shell Space housing addressed. East Wing Uses/Level 6 12,627 SF. This space to be left as shell space until use is proposed/parking and emp 0 Shell Space housing addressed. SUMMARY 912 Total Gross Parking Spaces 707 mulit use credit (22.5%) On-site spaces proposed - 469 garage/52 surface/76 602 MPB 103 spaces to be addressed via managed parking solutions R g � 0° LL -L LLI -� U) Q3 a LWT O a L O - m L O LL V mi J L CL x W W rl N L i 0 z L w V ►7 PA LAIN L O CL - L v V.� Z WIND CONES WC807 LED Et Incandescent Primary Wind Cone NON -FRANGIBLE Compliance with Standards FAA: L-807 8 L -807(L) AC 150/5345-27 (Current Edition) and the FAA Engineering Brief No. 67. ETL Certified. Uses FAA L-807, Provides visual surface wind direction and velocity L -807(L) information to pilots in flight or on the ground at airports and heliports Features • Available externally lighted, internally lighted, or unlighted • LED or halogen lamps • All LED models feature: 50,000 to 100,000 hour lamp life, virtually maintenance free Multiple lamp circuits for improved reliability 80-90% less power consumption than halogen lamps A long -life LED obstruction light Integral power adapter on series circuit models • An incandescent L-810 obstruction light is included on halogen - lighted models • Size 1 (18" dia. x 8' long) or Size 2 (36" dia. x 12' long) wind socks • The pole is center -hinged with 4" diameter steel on the bottom and 3" diameter steel on the top • A center -mounted braked winch allows 1 -person maintenance. • The four anchor bolts are a one-piece welded assembly, ready to drop in the ground • The aluminum basket is welded, one piece, with pre-installed bearings • Raincaps protect the bearings from weather • The nylon sock is treated for rot, mildew, and water repellency • Powder coat painted international orange • Made in the USA and ETL Certified by Hali-Brite, Inc., Crosby, MN. Operation External LED Light External Halogen Light 1 -aa• o (TW S) The operation of the wind cone is entirely dependent on the di- 416' a rection and relative velocity of the surface wind. Movement of the wind through the open throat of the cage and into the sock causes the tail to inflate. The tail of the inflated sock indicates true wind direction for velocities as low as three knots through a 360' circle about the vertical shaft. A GA' 60- 4. UX C - 4.W 4.00' r 369' .. 3 O ADB= Airfield Solutions Internal LED Light Internal Halogen Light • "60- Base ,8T Layout a.0a' NOTE. Only 4 Anchor 3-89' a.a Bolts Required 3071 Rev. B I Call for Manual H - 3 WIND CONES WC807 LED Et Incandescent Primary Wind Cone Wind Cone Selection Chart ADB Airfield Solutions Product Number ee Notes FAA Size FAA Style Power Source Lamp Type Fixture VA's Fixture Watts',' Weight (lb) Replacement Lamp L807 -S1 -UN -NON -ON -N 1 II Unlighted None None 0 0 187 None L807 -S1 -EX -120 -ON -5 1 1-A External 108-132 VAC LED 15 14 198 9200-0032 L807 -S1 -EX -230 -ON -5 2 1 1-A External 207-253 VAC LED 15 14 198 9200-0044 L807 -S1 -EX -66A-0 N-5 4 1 1-A External 2.8-6.6 AMP LED 28 26 197 9200-0034 L807 -S1 -IN -120 -ON -5 1 I-Blnternal 108-132 VAC LED 32 19 200 9200-0038 L807 -S1 -EX -120 -ON -N 1 1-A External 108-132 VAC Halogen 191 191 196 3400-0122 L807 -S1 -IN -120 -ON -N 2 1 I-Blnternal 108-132 VAC Halogen 316 316 198 3400-0100Regent L807 -S1 -EX -12 -ON -5 1 1-A External 11.5-13 VDC LED 6 6 197 9200-0033 L807 -S1 -IN -12 -ON -5 2 1 I-Blnternal 11.5-13 VDC LED 6 6 197 9200-0041 L807 -S1 -IN -66A-0 N-5 4 1 I-Blnternal 2.8-6.6 AMP LED 41 37 198 9200-0039 L807 -S2 -UN -NON -ON -N 2 11 Unlighted None None 0 0 199 None L807 -S2 -IN -120 -ON -5 2 I-Blnternal 108-132 VAC LED 60 32 212 9200-0040 L807 -S2 -EX -120 -ON -5 2 1-A External 108-132 VAC LED 22 21 210 9200-0035 L807 -S2 -EX -230 -ON -5 2 2 1-A External 207-253 VAC LED 22 21 210 9200-0043 L807 -S2 -EX -66A -ON -5 4 2 1-A External 2.8-6.6 AMP LED 28 26 209 9200-0037 L807 -S2 -EX -120 -ON -N 2 1-A External 108-132 VAC Halogen 191 191 208 3400-0122 L807 -S2 -IN -120 -ON -N 2 I-Blnternal 108-132 VAC Halogen 516 516 210 3400-0100Regent L807 -S2 -EX -12 -ON -5 2 1-A External 11.5-13 VDC LED 10 10 210 9200-0036 L807 -S2 -IN -12 -ON -5 2 2 I -B Internal 11.5-13 VDC LED 10 10 210 9200-0042 L807 -S2 -IN -66A -ON -3 3 2 I -B Internal 2.8-6.6 AMP LED 57 53 210 9200-0031 L807 -S1 -IN -230 -ON -5 1 I-Blnternal 198-256 VAC LED 40 21 200 9200-0045 L807 -S2 -IN -230 -ON -5 2 I-Blnternal 198-256 VAC LED 76 36 212 9200-0046 Notes 1. Power consumption specifications include the L-810 obstruction light 2. This FAA Style is not ETL certified 3. Requires 200 watt L-830 transformer, sold separately 4. Requires 100 watt L-830 transformer, sold separately 5. Isolation transformer VA loss not included FAA Wind Cone Classifications Size 1: 8 foot Size 2: 12 foot Style I -A: Externally Lighted Style I -B: Internally Lighted Style 11: Unlighted Product specifications may be subject to change, and specifications listed here are not binding. Confirm current specifications at time of order. H - 4 3071 Rev. B I Call for Manual Spare Components Description Part No. Wind Sock, Size 1 (18" dia. x 8' long, orange) 7400-0000-1 Wind Sock, Size 2 (36" dia. x 12' long, orange) 7400-0002 Lamp, 120V Incandescent Obstruction Light 3400-116TS120 Lamp, 120V Halogen, External 3400-0122 Lamp, 120V Halogen, Internal 3400-0100Re- gent ADB Airfield Solutions Leuvensesteenweg 585 B-1930 Zaventem Belgium Telephone: +32 (0)2 722.17.11 www.adb-air.com ADB Airfield Solutions, LLC 977 Gahanna Parkway Columbus, OH 43230 USA Telephone: +1 614.861.1304 +1 800.545.4157 O ADB Airfield Solutions All rights reserved Compliance with Standards ICAO: Annex 14, Volume II, paragraph 5.3.6 to 5.3.8 NATO: STANAG 3652 Various national standards Uses Touchdown zone and lift off area perimeter (TLOF) Final approach and take off area (FATO) Aiming point Features • Part of a comprehensive range of inset lights covering all heliport lighting requirements. • Designed and built with simplicity and ease of maintenance in mind. • Lightweight, sturdy, low-energy and environment friendly lighting fitting (no cadmium plating). • Double water barriers seal all possible moisture ingress paths. • Extensive use of aluminium alloys reduces fitting weight and eases handling in the field. • Low temperature light. • Hardened glass lens, clear or through coloured. • Low protrusion above ground (10 mm) reduces vibrations induced in the lighting fitting, thereby increasing lifetime, particularly of the lamp. • Absence of negative slope in front of the lens guarantees optimal light output under worst weather conditions. • Available for series (6,6A) and parallel supply (230V AC). • Long life halogen lamps. Over 1000 hours at full intensity. • Lens mechanically clamped to light cover through moulded, replaceable seals. Lens replacement by maintenance personnel is fast and easy and does not require any sealing compound or resin. • No optical adjustment required after replacement of lamp, lens or reflector. • Plug for air pressure -testing of fitting after overhaul. • Smooth outer surface of light cover. • Dedicated rings available to fit mounting bases and seating rings to other standards. • Specific tools have been developed to ease installation and subsequent maintenance. Details available on request. Airfield Solutions Fig. 2 —1 M A.11.100e 0 Construction (Fig. 3) 1. High tensile strength screw with washer (2) 2. Aluminium alloy cover 3. Lens, clear or through coloured depending on the application 4. Labyrinth gasket 5. Lens gasket protection 6. Lens clamping ring 7. Optical assembly 8. Die cast aluminium alloy inner cover 9. Seal between light and base 10. Pressure relief and test plug 11. FAA L-823 2 -pole plug moulded on heat resistant wires 12. Wire clamp with grommets 13. Terminal block 14. Film disc cutout (optional) 15. Prefocus halogen lamp - 6,6 A 16. "O" ring seal between cover and inner cover Finish Corrosion proof aluminium alloy cover, inner cover and optical assembly. Electrical Supply Series supply 6.6A through a series transformer (catalogue leaflet A.06.112). Two or more fittings may be series -connected and fed from one series transformer making use of optional film disc or electronic cutouts. Parallel supply 230V AC through a step - down transformer, mounted in a dedicated extension of the shallow base. Photometric Performances Series supply Lam p: • One 65W - 6.6A - Pk30d prefocus halogen lamp - 1000h rated life at full intensity, for white light distribution • One 48W - cold mirror prefocus halogen lamp - 1500h rated life at full intensity, for green light distribution • Also available with 45W - Pk30d lamp, for white light distribution its' Fig. 3 FTO-vertical distrubution white light LV R 250 65 VV >250ca up to 90 200 150 cd 100 50 0 Fig. 4 0 15 30 45 60 75 90 vertical angle (&gr.) FTO-vertical distrubution green light 80 70 60 50 cd 40 30 20 10 0 0 5 10 Fig. 5 15 20 25 30 35 vertical angle (degree) Installation and Outline Dimension (in mm) dia. ± 225 _�\ 3 3 5 4 Installation on a 8" dia. HPI shallow base Fig. 6 Packing Data 1. Light 2. Shallow base 3. Secondary wires 4. Resin 5. Conduit (0 100 mm) Power Mounted Weight Cardboard box supply on a (with lamp) dimensions (mm) shallow base Net Gross Series no 2.7 2.9 210 x 210 x 100 supply yes 5.5 5.7 230 x 230 x 150 Parallel yes 5.5 5.7 230 x 230 x ... supply Installation Series supply The 8" or 12" shallow base is sealed by means of resin. Correct positioning and alignment are obtained with a jig with sighting telescope. Wires between the light and the series transformer are installed in sawcuts in the pavement filled with resin. Alternatively, the wires can be run into a conduit ending into the bottom of the base. Mounting on existing or new larger diameter bases is possible by means of dedicated adaptor rings. Parallel supply The FTO is delivered mounted on a 8" shallow base (Fig. 6). The 8" base is sealed by means of resin. Correct positioning and alignment are obtained with a jig with sighting telescope. The power supply cable is installed in sawcuts in the pavement filled with resin. For detailed information, please refer to the mounting instructions supplied with the FTO. ADB's technical team is at disposal of users and contractors to provide guidance and advice in order to help solving any particular installation problem. Ordering Code Type FTO Beam Omnidirectional = 3 Lamp power 1 x 45W = 045 1 x 48W = 048 (TLOF) 1 x 65W = 065 Beam width Omnidirectional = O — Beam colour Clear Aiming point = C Yellow = Y Green for TLOF = G Mounting Without base = 0 With 8" shallow base = 1 Power supply Series 6.6A = S I FT03045OC1 S Parallel 230V AC = P (**) I Special requirements to be specified in full text = S Options: Film disc cutout (in fitting) Special executions adapted to specific National Standards available. Details available on request only for series supply always supplied with shallow base and transformer Suggested Specification The low intensity omnidirectional inset light shall comply with all requirements of ICAO Annex 14 Vol. II for heliport lights, paragraph 5.3.6 to 5.3.8. The electrical supply shall be either a 6.6A series circuit or a parallel 230V AC source via a build -in stepdown transformer. Depending on the application the lamp shall be either a 45W or 65W - 6.6 A Pk30d prefocus halogen lamp or a 48W cold mirror prefocus halogen lamp with an expected life of more than 1000 hours at full intensity. The lens shall be user replaceable without need to apply sealing compound. When required the lens shall be through coloured. No separate colour filter shall be used. The projection above ground level shall not exceed 10 mm. The absence of a negative slope in front of the lens shall guarantee an optimal light output even in the worst weather conditions. The top part of the light shall be made from forged aluminum alloy. Watertightness shall be ensured through double waterbarriers. Grommets shall be used for the entry of the wires inside the inner cover to allow for easy replacement of accidentally damaged wires. All components shall be corrosion proof without using environment aggressive protective coatings. The light shall resist all stresses imposed by rollover and static loads of present day helicopters without damage to the light or helicopter or vehicle tires. The lighting fixture shall suit for mounting on a 8"dia shallow base or on larger diameter shallow or deep bases via adaptor rings. ADB ©ADB all rights reserved order number DOCA011100EV2 Airfield Solutions subject to modifications HELIPORTS EHP-L LED Elevated Heliport Perimeter Light Compliance with Standards FAA: Designed according to AC 150/5390-2 Heliport Design. L -861T AC 150/5345-46 (Current Edition) and the FAA Engineering Brief No. 67. ETL Certifi ed (L -861T). Uses EHP is intended for use as a heliport perimeter light. The green and yellow omnidirectional light is used to defi ne the perimeter of the area the helicopter requires for touchdown and lift-off (TLOF). • Yellow EHPs are typically used on military applications Green EHPs are typically used for new civil applications Blue EHPs can be used for lead-in taxiway applications Features Overall height installed is less than 8 inches, complying with AC 150/5390-2C requirements for raised perimeter lights Average individual LED life of 50,000 hours (minimum) 95-264 VAC, 50/60 Hz power supply minimizes installation costs by reducing required cable run wire size. Light output stays constant regardless of input voltage range. EHP with arctic option (U.S. Patent 7192155 B2) uses a ther- mostatically controlled heater to prevent ice and snow buildup from obscuring light output. Melts ice similar to traditional incandescent fi xtures. Thermostatically controlled heater cycles on and off when temperature drops below freezing, reducing overall energy consumption For voltage -driven applications, the EHP with a thermostatically controlled arctic option is 2.6 times more effi cient in warm weather operations and 1.5 times more effi cient than a typical 54 W(VA) fi xture in cold weather operations More than 500,000 ADB elevated LED fi xtures are in use around the USA Direct replacement for incandescent fi xtures Fixture uses aluminum casting, stainless steel hardware, and is protected with aviation yellow powder coat fi nish All parts are corrosion -resistant Rugged, low-profi le design reduces the potential for damage in the FATO perimeter For additional features common to all of ADB's elevated LED fi xtures, see data sheet 3043. Operating Conditions Temperature: -40 ° F to +131 ° F (-40 ° C to +55 ° C) Humidity: 0 to 100% Wind: Withstands wind velocities up to 300 mph (480 kph) 1 - 4 3009 Rev. G I Manual No. 96AO407 ADB Airfield Solutions LED Ordering Code EHP-M.N.0 LED Color ' G = Green' , Y = Yellow' ' B = Blue 'Power 1 = Voltage Driven, 95-264 VAC, 50/60 Hz' ; 2 = 50/60 Hz, Current Driven, 2.8-6.6 A ' Overall Height 1 = 8 inches with junction box, no coupling' 2 = 16 inches with junction box, 1.5 -inch coupling' ; 3 = 24 inches with junction box, 1.5 -inch coupling' ' 4 = 8 inches w/out j -box, with 1.5 -inch coupling 5= 8 inches w/out j -box, with 2 -inch coupling i 6 = 16 inches w/out j -box, with 1.5 -inch coupling 7 = 24 inches w/out j -box, with 1.5 -inch coupling 8 = 16 inches w/out j -box, with 2 -inch coupling 9 = 24 inches w/out j -box, with 2 -inch coupling A = 12 inch OAH w/out j -box, with 1.5 -inch coupling B = 12 inch OAH w/out j -box, with 2 -inch coupling Arctic Option 0 = Without arctic option 1 = With arctic option' Notes Not ETL Certifi ed ' When powered by a parallel circuit, heater is designed for use at only 120 VAC, ±10%, 50/60 Hz. Electrical Supply Current Driven W/out Heater With Heater 2.8-6.6 A, 50/60 Hz, 12 VA max. 2.8-6.6 A, 50/60 Hz, 27 VA max. Voltage Driven W/out Heater With Heater 95 VAC (min.) - 264 VAC (max.), 50/60 Hz, 10 W (21 VA) max. 120VAC, ±10%, 50/60 Hz, 25 W (36 VA) max. HELIPORTS EHP-L I LED Elevated Heliport Perimeter Light Installation Options Stake mounting A 2 x 2 x 30 inch (5.08 x 5.08 x 76.2 cm) galvanized steel angle stake assembly is sold separately (Part No. 44130348). The EHP frangible coupling screws directly into a 1.5 -inch threaded hub as- sembly making the fi xture mechanically and electrically frangible. Base plate A 12 -inch base plate with a 1.5 -inch threaded hub assembly is sold separately (Part No. 1935). A plastic base plate with 2 -inch hub is also available. The base plate mounts on a 12 -inch L-867 base can (Also sold separately. Call ADB for details). Conduit elbow A conduit elbow with a 2 -inch hub assembly is pre -cast or poured in the excavation, ready to receive the fi xture at ground level. (Part No. 1409.00.020). Junction box A junction box ready for direct mounting or burial in concrete can be provided. Contact ADB for details. Conduit Elbow Base Plate Conduit Elbow ADB Airfi eld Solutions ADB Airfi eld Solutions, LLC Leuvensesteenweg 585 977 Gahanna Parkway B-1930 Zaventem Columbus, OH 43230 Belgium USA Telephone: +32 (0)2 722.17.11 Telephone: +1 614.861.1304 www.adb-air.com +1 800.545.4157 Spare Components Refer to the manual to order spare parts. Packaging ADB Airfield Solutions Assembled Fixtures Carton Dimensions Indiv. Weight* Individual 12 Per Box AIL 8 -inch OAH 6.5 x 6.5 x 20.5 in 16.5 x 21 x 20.5 in 2.75 lb 16.5 x 16.5 x 52 cm 41.9 x 53.3 x 52 cm 1.25 kg 16 -inch OAH 6.5 x 6.5 x 20.5 in 16.5 x 21 x 20.5 in 2.75 lb 16.5 x 16.5 x 52 cm 41.9 x 53.3 x 52 cm 1.25 kg 24 -inch OAH 6.5x6.5x31 in 16.5x21 x33.5 in 4 l 16.5 x 16.5 x 79 cm 41.9 x 53.3 x 85 cm 1.81 kg * Weight based on unpacked EHP with arctic option Energy Cost Savings LED Fixture Load Incan./Tungsten Halogen Load Energy Savings Current Driven, Without/Inactive Heater' 12 VA 54 VA 4.5 times Current Driven, without Heater Active' 27 VA 54 VA 2.2 times Voltage Driven, Without/Inactive Heater' 21 VA 54 VA 2.6 times Voltage Driven, without He r Active 36 VA 54 VA 1.5 times ' Fixture load does not include isolation transformer load © ADB Airfi eld Solutions All rights reserved Product specifi cations may be subject to change, and specif cations listed here are not binding. Cont rm current specifi cations at time of order. 3009 Rev. G I Manual No. 96AO407 I - 5 Heliport Facility and Training Manual DRAFT Vail Valley Medical Center Heliport 181 West Meadow Drive Vail, Colorado 81657 December 5, 2016 I f 573 ✓ t, bIdgS �0� O �`9^ i •�� . 'JiC, �.- IJ 'tee ® i o W600 `�` � DOB1=ERRIVP� o � � �■ 1 I Qfr 9 • i_a�� ` 382 lx ' ss ,40r67 �1 1 bora -� Qvo (283) H Avail �dwar s r ■ i omoo. ��FlDlE ; ski area /�jUNDS ti ■�P+S ,7816 substation: �,lo �ilake_ 3} }�fnsCo area 05 p S 718 11888 # 98 �I 4d9 [e eRea C1ifE _ u R MTO"A'WOS. 3 1,T8 075 Y Developed & Distributed By: LIE7(PERTS ItrTERNATIONAL LLC,'_ ,o,�„„ow„ed Formetty RaymwWA. Syms d Assorralea anti Operated An Aeronautical Consultancy 28 Baruch Drive, Long Branch, New Jersey 07740 Phone (732) 870-8883 ■ Fax (732) 870-8885 Web: www.heliexpertsinternational.com ■ Email: info(�Oeliexp.com TABLE OF CONTENTS Section Description Page 1 Application 1 Facility Information 4 Aeronautical Map Overlay 5 Heliport Airspace Overlay 6 Heliport Site Overlay 7 2 Responsibilities and Guidelines 8 • Administration 8 • Medical Staff 9 • Security St 9 • Maintenance St 11 3 Safety and Training ogram 13 • Application 16 13 • Basic Information: The Helicopter 13 • Hazards of Rotating Blades 14 • Personnel Around Helicopters 15 • Noise Hazards 16 • Downwash Hazards 16 • Heliport General Safety List 17 4 Emergency Procedures & Notification Sheet 18 5 Emergency Grid Map 20 7 Heliport Emergency Planning and Training 21 8 Pilot Briefing Sheet 24 HeliExperts International LLC ©2016 All Rights Reserved Page i DRAFT WMC Heliport Manual HEI-Hosp APPLICATION This Heliport Facility and Training Manual is designed for the heliport owner and designated users. This manual covers the minimum standards that should be addressed with respect to facility administrative management, security and maintenance oversight, flight operations, safety and training. This manual is designed to be used for the initial training of all personnel whose job description includes any activity involving work conducted on or around the heliport. Prior to participating in any helicopter operations all personnel should participate in the training outlined in this manual. Subsequently this manual and its outlined training is designed to facilitate annual recurrent training requirements set forth in NFPA-418, Chapter 10.2. This manual provides the necessary background information and required reading for the property owner, his representative(s) and property management team to be competent and conversant in safe heliport operations. Everyone directly or indirectly involved with these functions should be provided the opportunity to review this manual, to include the sections on safety, general operating rules, along with professionally administered hands- on training for individuals whose duties include responsibilities at or around the heliport. PILOT BRIEFING SHEET & FACILITY INFORMATION PACKET Section 8 on page 25 contains a Pilot Briefing Sheet which has been specially designed for dissemination to flight operations personnel. Anyone at the facility dealing with the heliport and flight operations should refer to and be familiar with the facility information included on pages 1 through 7. The aforementioned Pilot Briefing Sheet should be made available to any and all helicopter operators who may have a foreseeable need or requirement to land at this facility. 14%* EMERGENCY PROCEDURES & NOTIFICATION SHEET An Emergency Action Plan and Notification checklist can be found on pages 17 and 18. This checklist is to be utilized in the case of any helicopter incident or accident. The heliport owner should post this checklist conspicuously for use on-site to include maintaining a copy at security. Pre -accident planning and training should be practiced on an annual basis to ensure all personnel are properly trained. This is in addition to the Heliport Emergency Procedures section which details specific training procedures and interfaces with the local emergency management representatives. CAMPUS EMERGENCY/SECURITY GRID MAF On page 19 is an Area Emergency/Security Grid Map with street labels as recommended by NFPA-418 Annex B.1.4.5. In the event of an incident or accident this map can be used to describe the exact location of an emergency occurring near the heliport site. Copies of this map should be posted in the heliport waiting area where security personnel are stationed during flight operation as well as supplied to the local Fire Station(s). HeliExperts International LLC ©2016 All Rights Reserved Page 1 DRAFT WMC Heliport Manual HEI-Hosp PPR (PRIOR PERMISSION REQUIRED): Vail Valley Medical Center (VVMC) policy requires a Letter of Agreement for any helicopters to land at their heliports. This can be accomplished through direct contact with the heliport manager xxxxxx xxxxxxxx, at (xxx) xxx-xxxx who will refer requesters to the proper personnel. For those helicopter operators where written permission is in place, Hospital Security along with in-house medical contacts will be notified of any helicopter transport as soon as it has been scheduled. VVMC will act as the coordinator for all helicopter and heliport operations. Specific notice is required for each operation. All standard operators will have reviewed this material and have a specific written agreement for use of the VVMC Heliport. Pilot acknowledgement of reading and agreeing to follow the prescribed procedures contained within this briefing material is required. ':LIGHT PATHS: Recommended heliport Approach/Departure paths are depicted on enclosed aerial photo inserts. Approach/Departure Paths: 2800/1000 Is a curved approach/departure path oriented along the 1-70 Interstate corridor to the East of VVMC and supports a standard approach departure angle of 8- 120 and greater, and is free of obstacles within the 8:1 App/Dep floor as of the printing of this manual and is suitable for day, night and NVG operations. • 0600/2400 Is a curved approach/departure path oriented along the 1-70 Interstate corridor to the west of VVMC and supports a standard approach departure angle of 8-120 and greater, and is free of obstacles within the 8:1 App/Dep floor as of the printing of this manual and is suitable for day, night and NVG operations. Low altitude overflight of the Vail Valley residential areas to the south of the 1-70 Interstate corridor beyond the recommended approach departure paths should be avoid whenever possible. Pilot discretion and safety of operations dictate the best course of action for all potential situations. HeliExperts International LLC ©2016 All Rights Reserved Page 2 DRAFT VVMC Heliport Manual HEI-Hosp SIZES AND LIMITATIONS: The "Design" helicopter for the WMC heliport is the AgustaWestland AW -139. Key Heliport Dimensions Area as Follows: • TLOF (Touchdown and Liftoff Area): • FATO (Final Approach and Takeoff Area) • FATO Safety Area: • TLOF Max Gross Weight Capacity: 46'X 46' 85'X 85' 115'X 115' 15,000 lbs. HeliExperts International LLC ©2016 All Rights Reserved Page 3 DRAFT WMC Heliport Manual HEI-Hosp FACILITY INFORMATION FAA Identifier -To Be Determined - Facility Name Vail Valley Medical Center Heliport Address 181 West Meadow Drive Vail, Colorado 81657 Latitude/Longitude (estimated GPS) N - 390 38' 37.95" / W - 1060 22' 53.81 " N - 390 38.633'/ W - 1060 22.897' N - 39.6438760 / W - 106.3816150 Heliport Elevation (estimated) 8,250 ft. / 2,514 m (MSL) // 75' / 23m (A GL) Preferred App/Dep Paths 2800 / 1000 (curved) 0600 / 2400 (curved) Magnetic Variation 9.020 E Size: TLOF: 46' X 46' FATO: 85' X 85' FATO Safety Area: 115' X 115' Max Gross Weight 15,000 lbs. Lighting Perimeter Wind Indicator Yes / Lighted AWOS xxx.xxx Radio equenc xxx.xxx Hours of Operations Day & Night / VFR Only Type Operations Private Use PPR (Prior Permission Required) On Site Manager Xxxxxx xxxxxxx • Phone (offi (xxx) xxx-xxxx • Phone (cell) (xxx) xxx-xxxx Security (xxx) xxx-xxxx Maintenance (xxx) xxx-xxxx HeliExperts International LLC ©2016 All Rights Reserved Page 4 DRAFT WMC Heliport Manual HEI-Hosp AERONAUTICAL MAP OVERLAY Vail Valley Medical Center Heliport - P • ME XMap_) 8 j FAA ID: TBD o Location (Estimated) aec q�,! N - 390 38'37.95" ge •� ° W 1060 22'53.81" - .11484' '� 115 o Elevation: 8,250 ft. • 1 • bldgs b`ry \may n ti _ •y n VVMC Heliport 1 tl 600 p0 o r• • 11260 0 E-AG1 362�r t tVi !0010 57 A,o (283); .dail-�' -"1rFlDlF area ` �Sici ydo 60 • �i 11 • f ,_ ®_ SS • N' 8L' .14603 11888 13092 `• f Red Cliff 'b dge :�' �area s `J1� .� '' 1 l r l l •' MTN-AWOS 3 1 l3 07 do Pa a Denver Sectional E 95th Edition onds r Published: 21 JUL 2016 EM Data use subject to license. N M Del-orme. XMap® 8. 0 1 2 3 4 5 www-delorme.com MN (8 90 E) Data Zoom 9-7 HeliExperts International LLC ©2016 All Rights Reserved Page 5 DRAFT WMC Heliport Manual HEI-Hosp HELIPORT AIRSPACE OVERLAY Vail Valley Medical Center Heliport HeliExperts International LLC ©2016 All Rights Reserved Page 6 DRAFT WMC Heliport Manual HEI-Hosp HELIPORT & BUILDING AREA Vail Valley Medical Center Heliport New VVMC Heliport OLD VVMC Heliport ' (f; � �� f�.10 — n T .� I HeliExperts International LLC ©2016 All Rights Reserved DRAFT VVMC Heliport Manual Ty/ Page 7 HEI-Hosp Responsibilities and Guidelines Four separate departments are involved to one degree or another with helicopter operations: • Hospital Administration • Hospital Medical Staff • Security Staff • Ground Maintenance Staff Each department head is responsible for the safe and proper conduct of his or her staff members who, as part of their job functions, are exposed to operating helicopters at the heliport. HOSPITAL ADMINISTRATION The VVMC Facility Manager is charged with the overall operational responsibility of the landing area and will review and authorize requests for the use of the facility. All transport requests should go through the on -staff Emergency Room Department Head to ensure all parties have been notified of any pending transports. Safety requests should always receive the highest priority. Requests to operate the heliport for operations directly related to the specific site mission should receive the next priority. All accommodating operations that are not directly associated with patient transport (e.g., training, education and/or public relations events) must be reviewed and approved by senior management personnel. VVMC administration, legal, safety and risk management departments will coordinate for permission of all Helicopter Air Medical Transport agencies to assure the operator has the appropriate certifications, insurances as well as has named "Vail Valley Medical Center", its management and design team as "Additionally Named Insured" on the appropriate insurance policies. VVMC facilities manager will assure that all helicopter air ambulance operators have copies of the appropriate VVMC policies and a copy of the most up to date Pilot Briefing Information Sheet. Hospital administration has designated the VVMC Emergency Department (ED) responsible for informing VVMC's security of the details governing any authorized patient transports or helicopter landings. The expected date and time of landing, anticipated ground time (if any), type of patient to include patient destination and contact with the aviation organization involved are the minimum requirements that should be addressed and communicated. Any special needs, such as specialty patient requirements i.e. Stemi, HeliExperts International LLC ©2016 All Rights Reserved Page 8 DRAFT VVMC Heliport Manual HEI-Hosp Neonate, Balloon Pump..., multiple patients, bariatric patient, multiple aircraft and extended ground times should be handled on a case-by-case basis. The hospital administration has designated the Facilities Director to be the lead in all matters dealing with the FAA and other agencies as it pertains to their heliport and flight operations at their facility. The Director of Safety and Director of Facilities will be familiar with all pertinent information regarding the FAA Airport Master Record (FAA Form 5010) and the need for keeping that information up to date. It is noted that FAA regulations require a minimum of 90 days' notice for any construction, alteration, activation, deactivation, or changes in status at any heliport. There are also additional notification requirements for any aviation hazards which may occur on or around the heliport. HOSPITAL MEDICAL Patient Transport: The department requesting or initiating a request for the helicopter will contact the WMC ED to inform them of the transport request. The ED will notify WMC security of the pending helicopter patient transport. Medical staff may be requested to assist with patient movement to the helicopter. Additional information that should be passed along to the ED and Security Department as soon as possible in regards to any transport is: patient type i.e. Neonate, Stemi, Burn, Trauma..., need for additional lifting help, if any, number of patients, multiple aircraft and what transport program is being utilized. HOSPITAL SECURITY STAFF In addition to those specific items identified in the Heliport General Safety section, the following list identifies specific general responsibilities for security personnel. Each shift of the security personnel should include a visual inspection of the heliport to ensure that there are no unauthorized personnel, snow, ice, or debris on the heliport that may affect safe operations. If possible, immediate removal of any unwanted personnel, or correction of any deficiencies, should be performed. If such action cannot be accomplished, the heliport should be taken out of service and secured until the situation can be rectified. Regional helicopter air ambulance dispatch centers along with the hospital ED will also need to be notified immediately. 2. Check all lights and lighting systems daily. Lights that are not functioning should be reported immediately to the facilities maintenance department in charge of repairing such items. Any other safety discrepancy should also be corrected. Flight operations personnel should be notified immediately of any discrepancy. 3. A security person shall be present for all operations, e.g. landing, takeoff and loading. HeliExperts International LLC ©2016 All Rights Reserved Page 9 DRAFT WMC Heliport Manual HEI-Hosp 4. Onsite security personnel shall be trained in the proper operation of the heliport foam fire suppression system and available portable fire -fighting equipment. 5. Onsite security personnel shall also be fully trained in the activation of the facilities Emergency Action Plan. 6. Onsite security personnel shall be fully trained in the location and use of all pertinent fire alarms. 7. All security personnel should wear hearing and eye protection during all helicopter flight operations which they are exposed to as directed by OSHA standards. 8. At a minimum, 10 minutes prior to the scheduled arrival of any helicopter, onsite security personnel will go to the heliport and conduct a pre -check to verify safe and operational conditions exist. Security personnel will then await radio or telephone contact regarding the incoming helicopter. 9. When the helicopter is in sight or can be heard, onsite security personnel will reaffirm that the rooftop heliport is secure and clear. 10. Onsite security personnel shall ensure that no one approaches the aircraft while the rotor blades are in motion, unless clearly and specifically authorized by the pilot or crew on the helicopter. DO NOT APPROACH the helicopter unless specifically instructed to do so by the pilot and only if properly equipped with hearing and eye protection and trained to do so in the manner instructed by the flight operations program being utilized. 11.Onsite security personnel shall ensure that bystanders and any personnel not connected directly with the helicopter operation and the patient transport are kept clear of the heliport and at a safe distance. 12. Onsite security personnel may be asked to assist flight crew or staff members during patient transport. Safety Equipment List The following equipment is to be stored in the heliport designated area at all times and readily available for onsite operations: 1. Hearing Protection (required within 100' of running helicopter) 2. Safety Glasses (required within 100' of running helicopter) 3. Portable Fire Extinguisher 4. Radio or cell phone for direct communications with helicopter or flight department HeliExperts International LLC ©2016 All Rights Reserved Page 10 DRAFT WMC Heliport Manual HEI-Hosp HOSPITAL MAINTENANCE STAFF WMC maintenance personnel are not ordinarily associated with the operation of the helicopter during normal flight operations. However, the facility maintenance team's responsibilities are significant and contribute to the overall safe and efficient use of the heliport. Beyond the knowledge of those items identified in the Heliport General Safety guidelines, maintenance team members are responsible for the following: Maintain the heliport, the lighting system, fire extinguisher and the surrounding area in a clean and orderly manner. Removal of snow, ice, and any other debris from the area of the heliport will be the responsibility of maintenance in coordination with security and hospital administration. 2. Repaint heliport markings when they become faded or worn and difficult to see and identify. 3. Replacement of the windsock fabric before it becomes worn and tattered and no longer functional and replacement of the windsock lights as needed. 4. Perform, at a minimum, a weekly check of all lights and lighting systems when onsite. Lights that are not functioning should be replaced or repaired immediately. Any other safety discrepancy should also be corrected. Flight operations personnel should be notified immediately of any discrepancy. Coordination with WMC security department should occur during normal daily operations for any additional maintenance requirements. 5. Notify WMC administration, security personnel and regional helicopter air ambulance flight operations immediately if the heliport is not fully functional for any reason. One of the regional helicopter air ambulance flight operations can assist in making the determination on how a discrepancy may affect their operations at the heliport and suggest the most appropriate course of action. This may entail operational restrictions be imposed until corrective action can be taken. For example, if there were a problem with the heliport lighting a restriction of daytime only operations may be appropriate. SNOW AND ICE REMOVAL Areas located in northern latitudes where an appreciable amount of snow can be expected during the winter months need to develop strategic snow removal processes and procedures for their heliport. A functional approach that will provide for easy removal and disposal of accumulated snow so as not to create a hazard around the heliport and prevent potential white out conditions and slip and fall hazards is critical to long term safety. The heliport itself should be cleared of snow and ice whenever possible prior to helicopter operations being conducted. HeliExperts International LLC ©2016 All Rights Reserved Page 11 DRAFT WMC Heliport Manual HEI-Hosp To remove ice from heliports and access ramps you should NEVER use Rock Salt. Rock Salt is an extremely corrosive material in nature and can cause significant damage to a helicopters metallic structure. Rock Salt can, under the right conditions, become a serious safety hazard by becoming blown debris by a helicopters rotor wash reaching an appreciable velocity that can cause serious injury to staff or bystanders. A good low cost alternative to Rock Salt for ice and snow melt purposes is a chemical known as "Urea". Urea, or carbamide, is an organic compound that is synthesized from natural gas. The primary use for urea is as a macronutrient ingredient in fertilizers where it provides a ready source of nitrogen. There are other commercial snow and ice melt products specifically designed for aircraft applications such as potassium acetate, sodium formate and glycol to name a few that may also be used. However, some of these products can be expensive and a thorough understanding of local EPA regulations is important. Prior to using any commercial products for removing snow and ice it is highly recommended that the helicopter's manufacture criteria be referred to for any potential compatibility issues that may exist. A long-term solution for snow and ice removal at heliports may be the incorporation of a snow melt system. This is something that is much easier to accomplish during the initial design phase of a heliport. Snow melt systems generally use either electrical heating elements imbedded in the concrete or heated glycol which is pumped through piping imbedded into the heliport itself. For additional wintertime RM Circular AC 150/520-30C, Ai tegies and recommendations refer to FAA Advisory inter Safety and Operations. HeliExperts International LLC ©2016 All Rights Reserved Page 12 DRAFT WMC Heliport Manual HEI-Hosp SAFETYAND TRAINING PROGRAM APPLICATION The purpose of the safety and training program is to familiarize all personnel with the hazards associated with heliport flight operations and helicopter transport. It also provides maintenance personnel with standard operating procedures for the ongoing upkeep and maintenance of the heliport. This manual and its information is designed to supplement all Flight Operations Departments that may operate at this facility as well as create standard operating procedures for the onsite heliport. Any helicopter specific hands on training should be conducted with the appropriate helicopter transport personnel. Any conflict arising between existing protocols and this manual should be resolved immediately between administrative staff and the appropriate representative from the helicopter flight program. Each member of the building support team, including authorized heliport manager(s), should be intimately familiar with the contents of this section of the Heliport Facility Manual. Following a reasonable time for review and study, the supervisor of each support service team will personally evaluate each team members capability with respect to the hazards associated with working around o7Rating helicopters and the responsibility to perform his or her duties in a�safe and professi nc�al manner. NO ONE shall be alloweAn or around the heliport during flight operations, unless they have been specifically trained by a qualified person. The training, testing and authorization of individuals may be administered and controlled by instituting a documented and written training checklist for both initial and annual recurrent training purposes. (This process is highly recommended) BASIC INFORMA'I ION: I HE HELICOPTER While each helicopter has its own distinct design and characteristics, the mechanics of control are basically the same. The single -rotor helicopter produces lift by rotating airfoils (rotor blades) at speeds of 350 to 500 revolutions per minute (rpm). These rotor blades are driven by an engine(s) through a transmission. While an airplane requires forward airspeed to produce lift over its wings, the helicopter need only rotate its blades to achieve the same results. To produce lift, the pilot merely raises the collective pitch control located on the left side of the pilot seat. This effectively changes the pitch angle of all rotor blades collectively, thereby increasing or decreasing the resultant lift. As the rotor blades revolve, they form a disc, called the rotor disc. The cyclic stick that is located in front of the pilot's seat controls the rotor disc tilt for directional control. To move the helicopter forward, the cyclic stick is moved forward, tilting the rotor disc only a few degrees down HeliExperts International LLC ©2016 All Rights Reserved Page 13 DRAFT WMC Heliport Manual HEI-Hosp in front. The resulting thrust pushes the helicopter forward. Movement of the cyclic control either laterally left or right or in the rearward direction results in a similar action, as the helicopter will then move in the desired direction. In forward flight, the cyclic stick controls forward speed, direction of flight, and, in coordination with the collective control, altitude. The anti -torque rotor, also known as the tail rotor, counteracts and controls the torque created by the main rotor. Without a tail rotor, the body of the helicopter would normally spin at a hover (with direction varying by helicopter model), reacting to the rotation of the main rotor blades. The tail rotor also provides heading control for turning while at a hover or in flight. Hovering turns are made as the pilot changes the pitch of the tail rotor blades by using the tail rotor pedals, located on the cockpit floor just in front of the pilot's seat. HAZARDS OF ROTATING BLADES There exists a definite hazard for blade contact to those not familiar with the procedures required for safe operations around a helicopter whose rotor blades are turning. The main rotor blades on certain types of helicopters can droop to below four feet above ground level when the aircraft is being started or stopped, i.e. slow moving blades. Being familiar with the various makes and models of helicopters that will ultimately utilize your facility and the required main and tail rotor clearances they require will improve overall operational safety. W Due to their high rotational rate the turning tail rotor blades of a helicopter can be invisible to the naked eye and should command great respect. Some tail rotor systems are only a foot or so above the ground and average about five feet in diameter. Extreme caution should be exercised when walking around an operating helicopter and personnel should NEVER walk toward the tail end of the helicopter or approach a running helicopter from the rear. Passing behind a running helicopter is extremely dangerous as the tail rotor extends beyond the end of the aircraft and the rotating blades are not easily visible. NEVER pass behind an operating helicopter! Always approach the helicopter in full view of the pilot and only after receiving his or her permission to do so. The tail rotor cannot be seen from the cockpit and is not generally lighted; as a result, it is even more difficult if not impossible to see at night. There are some specific models of helicopters that you may encounter that are only safe to approach and depart from the sides, not directly from the front of the helicopter. Knowing these differences is crucial to maintaining a safe working environment at the heliport. HeliExperts International LLC ©2016 All Rights Reserved Page 14 DRAFT WMC Heliport Manual HEI-Hosp PERSONNEL AROUND HELICOPTERS There should be a designated area clear of the helicopter landing and takeoff area where personnel assisting in the flight operation can safely wait for the helicopter to land or takeoff. This area should be identified with some type of signage and or visual markings on the pavement and should be included in both initial and annual recurrent training. As a general rule of thumb a safe distance for individuals near the heliport to remain clear is at least 200' from the Touchdown and Liftoff (TLOF) area. It must be made clear to all personnel connected with the program that no one, other than those properly briefed and trained, may approach an operating aircraft. Responsibility for this lies with the administration and is a basic requirement for helicopter safety. A strong commitment to safety must be made to protect everyone from the hazards of the rotating main and tail rotor blades. Who may approach the helicopter? 1. Authorized and trained personnel only. 2. Only the necessary number of individuals to accomplish the required task. When to approach the helicopter? 1. Only approach the helicopter after: a. The helicopter has touched down and; b. The engine speed has been reduced to idle and; c. When a pilot or another crew member has exited the helicopter and; d. When a visible and clear signal has been given from the pilot to approach. ii - - - - i - --- -- -- - - - r Approach from front, preferably from the 10 and 2 O'clock position or the sides as appropriate for the helicopter make and model being used. 2. Remain visible to the pilot at all times. 3. Do not run, always walk. 4. Never approach from or depart towards the tail of the aircraft. 5. The airspeed probe of the helicopter is generally a bare metal pointed tube with a whole in the center of it located at the front of the helicopter. They can be hot if the anti -ice heater for that probe has been activated. It is highly recommended not touch the airspeed probe at any time. HeliExperts International LLC ©2016 All Rights Reserved Page 15 DRAFT WMC Heliport Manual HEI-Hosp NOISE HAZARDS Helicopter engines, blades and transmissions produce a great deal of high frequency sound; therefore, continual close -in exposure can impair and damage hearing. Personnel in and around an operating helicopter should be provided and use appropriate hearing protection as spelled out by OSHA criteria. CAUTION helicopter noise can make verbal communication very difficult around the helicopter and this can lead to miscommunication and confusion. The typical high noise area is generally restricted to within 50' of the helicopter at ground idle but will be greater when aircraft are at full throttle, at a hover, taking off or landing. Members of the general public should never be within this area when the helicopter is running. Helicopter noise may cause disorientation and severe distraction to those not familiar with helicopters. Main rotor, tail rotor and engine noise, in addition to the engine exhaust, can distract personnel. Always use caution. DOWNWASH HAZARDS Helicopters can generate a significant amount of air flow during normal operations. From the perspective of ground safety, we are most concerned with the wind generated by the helicopters during hovering operations or slow flight, e.g. landing and takeoff. The figures below illustrate a typical helicopters downwash AKA "Rotor -Wash". The velocity of the rotor waste helicopter is dependent on its disc loading. As a general rule, larger heavier helicopters have higher disc loadings and therefore will develop higher downwash velocity. For example an S-76 (one of the larger helicopters in EMS service) has a horizontal velocity of about 40 MPH some 40' from the center of the rotor. This downwash can extend some distance, up to 3-4 rotor diameters away from the helicopter. Locations within this area of influence should be inventoried and kept clear of loose debris, persons and sensitive property during all operations. OUT OF GROUND EFFECT (OGE) Largo Hlade I I vol lex 4K 1 L I � HeliExperts International LLC ©2016 All Rights Reserved DRAFT WMC Heliport Manual IN GROUND EFFECT (IGE) Blade Tip No Wind Hover _ Vortex = Page 16 HEI-Hosp HELIPORT GENERAL SAFET The following guidelines are applicable to all staff members - 1. No unauthorized personnel are to be on the heliport any time the heliport is active. Only designated and trained personnel should be around the heliport. 2. No one is allowed on the heliport while the rotor blades are in motion unless directed by and specifically authorized by the pilot. 3. Never approach the helicopter until signaled by the pilot or other flight crew member. 4. At no time is anyone permitted near the tail of the aircraft. Certain helicopters also have hazards to the front of the helicopter. Be familiar with the different procedures needed for the type of aircraft utilizing your heliport.* 5. Always approach the aircraft in full view of the pilot.* 6. 7. 8. 9. 10 No smoking is permitted on the heliport or within 50' of the helicopter itself. No running is permitted on or in the vicinity of the heliport. No, hats, bed sheets, loose articles by or ingested by the helicopter shy Do not throw anything toward or frc objects and debris that could be blown on the heliport.* Only properly trained and qualified personnel should be allowed to assist with the boarding of passengers from a running helicopter.* 11. Do not lift anything higher than eye%�Mft6n near the helicopter.* 12. No equipment is to be under the rotor disc of the helicopter at any time.* 13. During night operations, care should be taken that any lights, floodlights, flashbulbs, etc. be pointed away from the aircraft while it is landing or taking off. 14. Helicopters should never be left unattended at the heliport. There should always be a crewmember or security staff member at the helicopter at all times. Helicopters by their very nature are subject to the curious. 15. Be familiar with emergency action plans that include provisions for a helicopter mishap on or in the vicinity of the heliport. Be knowledgeable of, and able to perform, assigned duties. (*) denotes items where the procedures for a helicopter parked with the blades stopped do not pose the same need for extreme caution. HeliExperts International LLC ©2016 All Rights Reserved Page 17 DRAFT WMC Heliport Manual HEI-Hosp VAIL VALLEYMEDICAL CENTER EMERGENCYACT/ON PLAN PROCEDURES & NOTIFICATIONS IN THE EVENT OF AN ACCIDENT! 1. Communications: The heliport security person on duty will contact the appropriate public emergency agencies (i.e., fire or police department) by dialing 911 and advise them of the exact emergency, where it is located, what assistance is needed, and if there are any injuries. If assistance is needed other than on the heliport, refer to the Area Map with labels posted in the heliport document cabinet for appropriate area and street names. The authorized helipad manager is required to carry a radio at all times and a hard line telephone is located in the main building office which also serves as the Helistop office. If there are injuries to any persons, the security person will assist in a manner consistent with the situation and capabilities of that person and training received. 2. Fires: The authorized helipad security person will attempt to control any small fires with the portable fire extinguishers and assist in the safe evacuation of any crew, passengers or other personnel. This also applies to fires not associated with the helicopter or heliport. 3. Follow-up: Property management will then coordinate follow-up efforts with the following public safety agencies as needed: Vail Police, Department: (XXX) xxx-xxxx Vail Fire Department: (XXX) xxx-xxxx N01". 911 for urgent communications 4. Aviation Notifications: After the situation is under control, if the accident involves substantial damage to the aircraft or personal injury, notify the following: FAA Flight Standards District Office: Denver FSDO National Transportation Safety Board (NTSB): 24-hour Response Operations Center (ROC) HeliExperts International LLC ©2016 All Rights Reserved DRAFT VVMC Heliport Manual (800) 847-3808 (844) 373-9922 Page 18 HEI-Hosp HELIPORT Emergency Action Plan - Cont. 5. Reporting: If there is doubt about the need to report the accident, call any of the above agencies with a brief description of the circumstances to determine whether or not a formal report is required. 6. Crash Site: In the event of a serious aircraft accident, property management or their designee will ensure the crash site is preserved until the NTSB or its authorized representative takes custody of the wreckage and establishes control of the site. The following items are standard NTSB protocols that should be followed. 7. Establish a Perimeter • Protect property • Prevent the disturbance of wreckage and debris except to preserve life, rescue the injured, or protect the wreckage from further damage • Protect and preserve ground scars and marks made by the aircraft • Admit Public Safety Personnel access to the wreckage to the extent necessary to preserve life, and/or stabilize HAZMAT • Maintain a record of personnel who ter the ac 'nt site 8. Prior to NTSB Arrival on Scene Re rict Acc ss only to Authorized Personnel • FAA • Police/Fire/EMS • Medical Examiner/Coroner • Other Emergency Services Agencie NOTE: Wh he rI notification to the NTSB by the operator of the aircraft is required under NTS 0-4, some state regulations require the licensees or their agents to report ALL aircraft accidents/incidents on or near their facility to the local police and the State Aeronautics Authority. MEDICAL EMERGENCIES — If the emergency does not involve the helicopter; follow the normal building management procedures for addressing the medical emergency. DANGEROUS GOODS — These materials are not anticipated to be on the heliport. In the event they are on the heliport; please contact the Security Department. NATURAL DISASTERS & SECURITY ISSUES — Reference building management's published formal or informal policy and procedures. "NOTE. The Fire and Police Department are the leads in the event of an emergency and in charge of the scene upon arrival. HeliExperts International LLC ©2016 All Rights Reserved Page 19 DRAFT WMC Heliport Manual HEI-Hosp VAIL VALLEYMEDICAL CENTER EMERGENCY GRID MAP IA W NFPA-418 (To be posted at Heliport & at local first responders' stations) Grid squares are 500'X 500 ; total grid is 4, 000'X 4, 000' HeliExperts International LLC ©2016 All Rights Reserved Page 20 DRAFT WMC Heliport Manual HEI-Hosp HELIPORT EMERGENCYPLANN/NG AND TRA/N/NG SECT/ON //A/W NFPA 418 Items not already covered in this manual will be jointly developed with Philadelphia 76ers Camden Training Facility administration, fire safety professionals and local public safety agencies and included as either supplements or additions to this manual. Some of these already exist in the system and need only to be incorporated or referenced. Examples include medical emergencies, fires and natural disasters. Appropriate details concerning emergency planning and interface with first responders can only be developed as a result of a one on one team effort. NFPA-418 / Annex B Heliport Emerge cy Planning and Training for Safety PmWel This annex is not a part of the requirements of this NFPA document but is included for informational purposes. B.1 General. If safety personnel are provided at a heliport, the heliport operator should provide initial and recurrent training aimed at providing the safety personnel with the knowledge and skills necessary to deal effectively with an emergency at the heliport. B.1.1 The training should address, at least, the following subjects: 1. Operation of the heliport 2. Safety procedures around helicopters during ground operations 3. Communication systems at the heliport 4. Heliport emergency plan B.1.2 Heliport emergency planning is the process of preparing a heliport to cope with an emergency that takes place at the heliport or in its vicinity. The following are examples of heliport emergencies: 1. Aircraft emergencies, such as crashes on or off the heliport 2. Medical emergencies 3. Dangerous goods occurrences 4. Fires 5. Natural disasters B.1.3 The purpose of heliport emergency planning is to minimize the impact of an emergency by saving lives and maintaining aircraft operations. HeliExperts International LLC ©2016 All Rights Reserved Page 21 DRAFT WMC Heliport Manual HEI-Hosp B.1.4 The heliport emergency plan sets out the procedures for coordinating the response of heliport agencies or services (e.g., air traffic services unit, fire -fighting services, heliport administration, medical and ambulance services, aircraft operators, security services, and police) and the response of agencies in the surrounding community (fire departments, police, medical and ambulance services, hospitals, military, and harbor patrol or Coast Guard) that could be of assistance in responding to the emergency. B.1.4.1 A heliport emergency response plan should be established at a heliport. B.1.4.2 The plan should identify agencies that, in the opinion of the heliport operator, could be of assistance in responding to an emergency at the heliport or in its vicinity. B.1.4.3 The plan should specify the procedures for at least the following emergencies: 1. Aircraft crash or other accident within the heliport perimeter 2. Aircraft crash outside the heliport perimeter 3. Trauma injury to personnel 4. Medical emergencies B.1.4.4 Where an approach/departure path at a heliport is located over water, the plan should identify which agency is responsible, for coordinating rescue in the event of an aircraft ditching and indicate how to contact that agency. B.1.4.5 The plan should include, at a minile, the following information: 1. Types of emergencies planned for 2. How to initiate the plan for each emergency specified 3. Names of agencies on and off the heliport to contact for each type of emergency, with telephone numbers or other contact information 4. Role of each agency responding to each type of emergency 5. List of pertinent and available on -heliport services with telephone numbers or other contact information 6. Copies of any agreements 07th other agencies for mutual aid and the provision of emergency services 7. Grid map of the heliport and its immediate vicinity 8. Use of any of the following equipment, if that equipment is provided at the heliport: a. Portable extinguishers b. Fire hoses, nozzles, and other similar appliances c. Extinguishing agents B.1.4.6 A heliport operator should consult all agencies identified in the plan about their role in the plan. HeliExperts International LLC ©2016 All Rights Reserved Page 22 DRAFT WMC Heliport Manual HEI-Hosp B.1.4.7 The plan should be reviewed and the information in it updated yearly by the heliport operator. B.1.4.8 A test of the emergency response plan should be carried out at least once every 3 years at a heliport that provides a scheduled service for the transport of passengers. B.1.4.9 At a rooftop heliport, at least one person who has received the training described in this annex should be available during aircraft operations. HeliExperts International LLC ©2016 All Rights Reserved Page 23 DRAFT WMC Heliport Manual HEI-Hosp Lat/Lon 39° 38'37.95" N 106'22'53.81" W (estimated) 39° 38.633' N 106° 22.897' W (NAD 83) 39.643876° N 106.381615° W Address 181 West Meadow Dr., Vail, CO 81657 Description: WMC is located on the northwest side of Vail south of 1-70. WMC heliport is a rooftop heliport on the east tower. I TLOF I 46'x 46' 1 FATO I 85'x 85' 1 MGW 1 15,000 lbs. I SITE INFORMATION Ground I I Elevated X Surface Type Concrete Elev. 1 8,250 ft. 1 Variation I 9° W I Nrst Wx / KEGS 1 135.575 Preferred App/Dep App/DePath 1 280011000 060012400 Windsock I Yes Fenced Site Yes Security Yes Fire Suppression Yes I (type) Foam System Windsock X Perimeter X Lead-in Flood X Beacon X Glide Slope PCL VHF I X I UHF I I Simplex I X Duplex I 800Mhz Transmit 123.025 Multicom Receive 123.025 Multicom PL na DPL na PL na DPL na NOTES: Heliport is "Private", prior permission to land is required. DRAFT/Pilot Information Briefing Sheet Last Updated: 12/5/2016 Page 1 of 2 Produced by HeliExperts International LLC ©2016 All Rights Reserved HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE LANDING AGREEMENT FOR HELICOPTER OPERATIONS By and Among <Helico ter Operators Name G• Here> And <Entity having ow"n011p & liability of heliport> HeliExperts International LLC ©2016 All Rights Reserved Page 1 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE DATE: xx/xx/xxxx LANDING AGREEMENT FOR HELICOPTER SERVICES This Agreement is made and entered into on this _ day of XX/XX/.XXXX, to be effective as of the X day of XX/XXXX, by and among (HELICOPTER VENDOR) an (state) not-for-profit / for profit corporation ("DBA"), (Aircraft vendor Name), a FAA Part 135 Certificate Holder ("DBA)" and together with (HELICOPTER VENDOR) "PROVIDER"), and THE XXXXXXXXX HELIPORT OWNER, an (state) not-for-profit/ for profit corporation. (PROVIDER and OWNER are sometimes referred to in this Agreement individually as a "Party" and collectively as the "Parties.") RECITALS A. WHEREAS PROVIDER is engaged in the busin ovi n helicopter services; 9 P , B. WHEREAS, HELIPORT WNER is engaged in the busin of operating a heliport; C. WHEREAS, HELIPORT OWNER has established certain policies, procedures, criteria and requirements that helicoumkpr providers must comply with at all times in order to be eligible to land on the helipad situated on their property at (Address here, City, State) (the "Helipad") as part of HELIPORT OWNERS helicopter transport program (the "Program"); D. WHEREAS, in order to qualify to land on the Helipad, PROVIDER is entering into this Agreement; NOW, THEREFORE, in consideration of the foregoing, and in consideration of the mutual covenants and obligations set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows: HeliExperts International LLC ©2016 All Rights Reserved Page 2 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE 1. BASIC TERMS AND CONDITIONS 1.1. GENERAL CRITERIA FOR HELICOPTER PROGRAM. PROVIDER acknowledges and agrees that the following are HELIPORT OWNERS general criteria for a HELICOPTER Program transport of a passengers to HELIPORT and agrees to comply fully with such criteria at all times: (a) Helicopter transport may be conducted only by those vendors who have been prescreened and authorized by the HELIPORT OWNER. (b) The Helipad will be used only by the HELIPORT OWNER and those additional entities it designates. (d) The Helipad is able to accommodate only one aircraft at a time for landing or take -off. If the occasion arse*re two helicopters request approach to the Helipad and the first cannot IVddanddtake off before the arrival of the second and there is not 014ptable paation Awe, the second requesting helicopter will be re%&d to orbit until the pad is clear or locate to an approved alternative landing site. (e) HELIPORT OWNER believes that it can best insure the safety its customers, clients and staff by permitting pilots to base their aviation decisions solely on criteria that implicate fIi ht safety (such as current and forecast weather patterns and phenomenon to include but not limited to; visibility, ceiling height and winds, as well as route of travel, etc (f) A PROVIDER's decision on the feasibility of transport due to weather or safety concerns will be final. However, if helicopter transport is denied due to weather or safety concerns that appear to have dissipated; parties may make one subsequent request to PROVIDER, assuming transport by other means has not yet been accomplished. HeliExperts International LLC ©2016 All Rights Reserved Page 3 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE 1.2. RELATIONSHIP OF THE PARTIES. The relationship of the Parties is that of independent contractors. Nothing in this Agreement is intended or will be construed as creating any kind of partnership, joint venture, or agency relationship between the Parties. Neither PROVIDER nor its employees, agents or subcontractors, if any, will in any way be deemed to be employees, agents or subcontractors of HELIPORT OWNER. Likewise, neither HELIPORT OWNER nor its employees, agents or subcontractors, if any, will be deemed to be employees, agents or subcontractors of PROVIDER. Nothing in this Agreement or otherwise will be construed to imply that PROVIDER is an exclusive provider or preferred provider of helicopter services for the Program. 1.3. TERM. Subject to the termination provisions contained herein in Section 1.4, this Agreement will be in effect commencing XX/XX/XXXX and continuing indefinitely (the "Term"). 1.4. TERMINATION. Either Party may terminate this Agreement upon thirty (30) days written notice to the other Party, without cause and without penalty. In the event of such termination, PROVIDER will forfeit all rights to land on the Helipad. In addition, at any time during the Term of this Agreement, HELIP� *OWNER may, in its sole discretion, terminate this Agreement, without penalty, upon oral notice, followed by prompt written notice, if HELIPORT OWNER deems that PROVIDER has not complied with the terms and conditions of this Agreement or any of HELIPORT OWNER applicable policies and procedures or if HELIPORT OWNER deems it to be in the best interest or safety of its customers, clients, staff or neighbors, and any right PROVIDER has or may claim to have to land on the Helipad will cease immediately upon such oral notice. 1.5. BILLING AND CHARGES FOR HELICOPTER SERVICES. Other than in the case of a Helicopter Emergency Medical Services (HEMS) transports, PROVIDER will seek HeliExperts International LLC ©2016 All Rights Reserved Page 4 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE payment for all services relating to the transport of passengers by directly billing and collecting from the clients and other persons for whose benefit such services are provided under this Agreement. 2. PROVIDER'S OBLIGATIONS AND RESPONSIBILITIES In order to be eligible to land at the Helipad, PROVIDER must comply at all times with each of the following provisions: 2.1. AIRCRAFT. PROVIDER may utilize only helicopters that meet the following minimum equipment requirements: PF (b) PROVIDER must operate under Part 135 registration for all flights in or out of the Helipad and compliance with respect t ent, training, FAA weather restrictions, qualifications of periknel and maintenance of aircraft. (c) PROVIDER must comply wit operators' approved operations specifications and manufactures operational lima r specific helicopter make and model. 2.2 PILOTS AND MECHANICS. PROVIDER will provide pilots and mechanics to staff its program that are in compliance with PROVIDER standards and the regulations of the U.S. Federal Aviation Administration ("FAA"). Each pilot will be factory trained or equivalent in helicopter transport and will demonstrate developed proficiency (day and night) in the applicable aircraft. Each pilot will maintain currency in the aircraft and possess, at a minimum, an FAA commercial license for aircraft type. In addition to all FAA -mandated training and currency requirements, no pilot may utilize the Helipad unless and until that pilot has completed the following training and education requirements: (a) Completion of HELIPORT OWNERS online training program (once the program is available and HELIPORT OWNER has notified PROVIDER of its availability); HeliExperts International LLC ©2016 All Rights Reserved Page 5 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE (b) Review of the online policies and the online training program (once available) within the preceding three hundred sixty (360) days; and (c) Any other requirement subsequently established by HELIPORT OWNER and communicated in writing to PROVIDER. PROVIDER will provide FAA -licensed airframe and power plant mechanics as necessary for the safe and efficient maintenance of its aircraft. Each mechanic will have appropriate maintenance experience and factory training or its equivalent on the make and model of the aircraft. 2.3. MISSION READINESS. PROVIDER agrees to keep its aircraft in a state of mission readiness. Mission readiness will mean that the aircraft and pilot will be available 24 hours per day, 7 days per week, to respond to all flight requests, subject to the regulations of the FAA, weather conditions, unforeseeable 4culties, or maintenance procedures or problems. PROVIDER will maintain its aircra tin accordance with its regular high maintenance standards, FAA requiremen , an PROVID-appro*nspection program. PROVIDER will perform scheduled, unschedul and routine daily maintenance on the aircraft as expeditiously as possible and maintain documentation of performance of such activities. PROVIDER will perform or cause to be performed, whenever deemed necessary by PROVIDER and as may be required by the FAA or other governmental authority having jurisdiction over the operation of the aircraft: (a) all major overhaul on the aircraft; and (b) all engine overhaul, inspection and maintenance service. 2.4. ENVIRONMENTAL LIMITATIONS AND TRANSPORT PROCEDURES. PROVIDER must comply at all times with the environmental limitations and transport procedures established by HELIPORT OWNER, when arriving and departing the Helipad. Such environmental limitations and transport procedures may be changed, from time to time, by HeliExperts International LLC ©2016 All Rights Reserved Page 6 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE HELIPORT OWNER through written notice to PROVIDER. Until written notice of a change, the following environmental limitations and transport procedures apply to the Helipad: (a) Pilots must utilize nearest certifed automated weather observation system to obtain pertinent information prior to arrival at and departure from HELIPORT, and must diligently monitor weather during approach and departure. (b) No flights to or from the Helipad may be conducted if wind velocity at the heliport exceeds xxxxxxxx (XX) knots. (c) No flights to or from the Helipad may be conducted if the gust spread at the heliport exceeds xxxxxxxxx (XX) knots. (d) Flights to or from the Helipad may be conducted only when FAA weather minimums prevail. (e) All flights to or from the Heliparl be conducted under the appropriate FAA IN Part 91 or 135 certificate f rporate or for hire operations. (f) For safety reasons, loading or u ding of passengers on the Helipad while helicopter rotor blades are rotating will be done at flight idle or with the engine off and the rotor blades at a full to . (g) PROVIDER's jVmunication cen er must notify the HELIPORT OWNER communication center of the estimated time of the helicopter's arrival at least ten (10) minutes in advance of estimated arrival at HELIPORT. (h) At times there are requests for filming or photographing a landing/takeoff or for tours of the Helipad. HELIPORT OWNER staff will make all decisions regarding such requests and will coordinate these requests with PROVIDER. If such request is granted, a member of the HELIPORT OWNER Security will escort any third party. HeliExperts International LLC ©2016 All Rights Reserved Page 7 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE (i) HELIPORT OWNER Helipad Disaster Plan, which will be attached as part of HELIPORT OWNERS online training program, will be followed in the event of a fire or other emergency on the Helipad. (j) PROVIDER will make its personnel available to attend HELIPORT OWNERS Heliport Review Committee upon reasonable notice and will provide data and information reasonably requested by such Committee. 2.5. PROVIDER'S OPERATIONAL CONTROL. Subject to the provision of Section 2.4, at all times PROVIDER will have operational control of the aviation aspects of a flight and will have sole and exclusive authority over initiating, conducting or terminating each flight of all aircraft. All requests for flights will be subject to and conducted in accordance with PROVIDER's operational procedures. The erating an aircraft will be in command of the aircraft at all times. No flight will commencentil ah -d unless the pilot is satisfied, at his sole discretion, that the aircraft ichanically s aircraft is properly loaded, the weather, Helipad, airport and any other conditions necessary for safe flight are acceptable. The pilot, in his sole discretion, may unilaterally make any changes prior to, or while in flight, to accommo in weather, air traffic, FAA directive, mechanical problems or other matters affecting the safety of the flight. Notwithstanding the foregoing, HELIPORT OWNER may, at its sole discretion, suspend operations and flight activity at the Helipad, when in its opinion a significant safety risk exists, including but not limited to, interruption of fire protection or spill control systems and/or hazardous material spills. HELIPORT OWNER may close the Helipad and/or suspend operations, as necessary and appropriate, to perform maintenance and repair of the Helipad. During such periods, all flight activity will be transferred to an alternate landing site. HeliExperts International LLC ©2016 All Rights Reserved Page 8 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE 2.6. PROGRAM DIRECTION. PROVIDER will designate one person to oversee the operation of, and be the point of contact for HELIPORT OWNER, for all matters relating to PROVIDER's responsibilities as stated in this Agreement. 2.7. CERTIFICATIONS. PROVIDER must maintain FAA Part 135 approval, and PROVIDER must comply with any applicable (state) Department of Transportation or local covenants pertaining to helicopter operations HELIPORT OWNER encourages PROVIDER to maintain the following additional certifications or memberships: (a) National Business Aviation Association (NBAA); (b) International Standards for Business Aircraft �Ierations (IS-BAO); and (c) (state/regional) Association of helicopter ices chapter membership. 2.9. SAFETY MANAGEMENT SYSTEA & RISK ASSESSMENT PROGRAM. PROVIDER must utilize a formalized safety management system and risk assessment tool that identifies potential hazards and creates objective criteria to measure the risk of transport, as provided in FAA InFO 07015 and otherwise known as a Risk Assessment Program, and must provide to HELIPORT OWNER written evidence of such Program annually. HELIPORT OWNER encourages PROVIDER to establish and operate a Safety Management System, as contemplated by FAA AC 120-92. PROVIDER should provide to HELIPORT OWNER written evidence of any Safety Management System it establishes. 2.10. HELIPORT OWNER POLICIES AND PROCEDURES. HELIPORT OWNER has adopted the policies and procedures applicable to its transport program that are outlined in this Agreement and will be attached to its online training program. From time to time, HELIPORT OWNER may, at its discretion, amend or revise such existing policies and procedures or develop and implement new policies and procedures as necessary and appropriate to facilitate HeliExperts International LLC ©2016 All Rights Reserved Page 9 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE the safe, environmentally sound and efficient operation and maintenance of the Helipad and shall provide PROVIDER with advance notice of any such amendments or revisions. If requested, PROVIDER will cooperate with and assist HELIPORT OWNER in the amendment, revision, development or implementation of such policies and procedures. PROVIDER hereby covenants and agrees to comply at all times with HELIPORT OWNER'S policies and procedures regarding the transport Program. 3. INSURANCE 4& 3.1. PROVIDER INSURANCE REQUIREMENTS. P OVIDER will, during the Term, maintain the following minimum insurance coverage: (a) All risk ground and flight aircraft hull insurance. (b) Aircraft Liability coverage providing liability insurance for property damage, personal injuries to passengers, staff, clients, defense, and third -party liability protection of at least $50,000,000.00 per occurrence, with no sublimits for property damage or third -party liability, and no passenger sublimits below $2,000,000.00. mob, Is (c) Comprehensive general liability and excess liability insurance (either in a single policy or a combination of primary insurance or self-insurance and excess or umbrella insurance) in amounts of not less than $10,000,000 combined. (d) Workers' compensation insurance for its employees in accordance with applicable Illinois requirements and standards. (e) Other (1) Additional Insured Status: HELIPORT OWNER (along with its affiliates, officers, directors, trustees, agents, volunteers and employees) shall be named HeliExperts International LLC ©2016 All Rights Reserved Page 10 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE as additional insureds under PROVIDER's Aircraft Liability coverage and its comprehensive general liability and excess policies. (2) Insurance Certificate: PROVIDER shall furnish to HELIPORT OWNER insurance certificates that clearly identify all insurance coverages. (3) Notice of Cancellation: No insurance coverage shall be suspended, voided, canceled or reduced in coverage in limits except after thirty (30) days' prior written notice to HELIPORT OWNER. 3.2. HELIPORT OWNER INSURANCE REQUIREMENTS. HELIPORT OWNER will, during the Term, maintain the following minimum insurance coverge: (a) Heliport Premises Liability (either in a single policy or a combination of primary and excess or umbrella insurance) in amounts of not less than $xx,xxx,xxx. (b) Comprehensive general liability insurance (either in a single policy or a combination of primary and excess or umbrella insurance) in amounts of not less than $xx,xxx,xxx. (c) Workers' compensation insurance for its employees in accordance with applicable state requirements standards. (d) Other (1) Additional Insured Status: PROVIDER (along with its affiliates, officers, directors, trustees, agents, volunteers and employees) shall be named as additional insureds under HELIPORT OWNERS primary Heliport Premises Liability insurance policy in the amount of $xx million. (2) Insurance Certificate: HELIPORT OWNER shall furnish to PROVIDER insurance certificates that clearly identify all insurance coverages. HeliExperts International LLC ©2016 All Rights Reserved Page 11 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE (3) Notice of Cancellation: No insurance coverage shall be suspended, voided, canceled or reduced in coverage in limits except after thirty (30) days' prior written notice to PROVIDER. 4. GENERAL CONDITIONS 4.1. REPRESENTATIONS, WARRANTIES AND COVENANTS. The Party indicated below hereby represents, warrants and covenants as follows: (a) PROVIDER will comply with all FAA regulations pertaining to helicopter operations and, in that connection, PROVIDEROdrmeets esents that ea aircraft, pilot and mechanic is properly licensed and certified or excee s minimum requirements as set forth in the applicable FAA regulations. (b) PROVIDER will obtain, and will maintain and keep in force, all consents, licenses, permits, approvals and authorization of federal, state and local governmental authorities which may be required to execute, deliver and perform its obligations under this Agreement and to provide helicopter services. (c) (Vendor Provider) is a not-fo ofit / for profit corporation, duly organized, validly ' existing, and in good standing under the laws of the State of xxxxxxx and has the power and authority to execute, deliver and perform its obligations under this Agreement. (Part 135 Vendor) is a corporation duly organized, validly existing, and in good standing under the laws of the State of xxxxxxx and has the power and authority to execute, deliver and perform its obligations under this Agreement. (d) HELIPORT OWNER is a for-profit corporation, duly organized, validly existing, and in good standing under the laws of the State of xxxxxxxx, and has the power HeliExperts International LLC ©2016 All Rights Reserved Page 12 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE and authority to execute, deliver and perform its obligations under this Agreement. (e) The execution, delivery and performance of PROVIDER of this Agreement have been authorized by all necessary corporate action on the part of PROVIDER. (f) The execution, delivery and performance of HELIPORT OWNER of this Agreement have been authorized by all necessary corporate action on the part of HELIPORT OWNER. 4.2. THIRD PARTY BENEFICIARIES. Nothing in this Agreement, expressed or implied, is intended to confer on any person other than the Parties hereto or their respective successors and permitted assigns, any rights, remedies, obligations or liabilities under or by reason of this Agreement. IR 4.3. ASSIGNMENT. Neither Part will assign t' Agr prit, in whole or in part, without the prior written consent of the other. 4.4. ENTIRE AGREEMENT. This Agreement represents the entire Agreement between the Parties, all other prior agree ' g merged herein, and this Agreement will not be modified except in writing signed by the Party against whom such modification is sought to be enforced. 4.5. GOVERNING LAW. This Agreement will be governed by and construed in accordance with the laws of the State of xxxxxxxx. 4.6. NOTICE. Any notices, demand or communication required or permitted to be given hereunder will be deemed effectively given when personally delivered, when actually received by guaranteed overnight delivery service, or five (5) business days after being HeliExperts International LLC ©2016 All Rights Reserved Page 13 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE deposited in the United States mail, with postage prepaid thereon, sent certified or registered mail, return receipt requested, and in all such cases addressed as follows: If to Heliport Owner XXXXXXXXX Heliport of (City) From XX/XX/XX: Attn: Chief Nurse Executive Address 1 Address 2 City, State Zip With a copy to: XXXXXXXXXX Heliport of (City) Attn: General Counsel Address 1 Address 2 City, State Zip If to PROVIDER: Vendor Attn: Operations Director Address 1 Address 2 City, State Zip IN WITNESS HEREOF, the Parties, through their respective undersigned authorized officers, have duly executed this Agreement the day and year first written above. Helicopter Vendor THE XXXXXXXXXXXXXXXX Heliport To be known as of XX/XX/XXXX as the XXXXX Helipad of (City) By: By: Its: HeliExperts International LLC ©2016 All Rights Reserved Page 14 of 14 Draft Example of Heliport Landing Agreement \ , U � y� VAIL VALLEY MEDICAL CENTER EAST WING CONDITIONAL USE PERMIT 50 Y E A R 5 EST. [) 1965 May 2017 VAIL VALLEY MEDICAL CENTER EAST WING CONDITIONAL USE PERMIT Prepared for: Vail Valley Medical Center Mrs. Doris Kirchner, President and CEO 180 South Frontage Road Vail, CO 81657 Prepared by: Braun Associates, Inc. Thomas A. Braun 225 Main Street, Suite G-2 Edwards, CO 81632 Project Team Project Management — Project One Integrated Services Architecture - Davis Partnership Architects Civil Engineering — Martin & Martin Traffic — Turnkey Consultants, Inc. Heliport — HeliExperts International LLC 50 Y E A R S EST. [) 1965 May 2017 TABLE OF CONTENTS I. INTRODUCTION 1 II. OVERVIEW of VVMC and the VAIL VALLEY MEDICAL CENTER SITE SPECIFIC REDEVELOPMENT MASTER PLAN 3 III. PROJECT SITE CONDITIONS IV. DESCRIPTION OF PROJECT 7 9 V. CONFORMANCE WITH APPLICABLE REVIEW CRITERIA 30 VI. APPENDIX APPENDIX East Wing Parking Demand Calculations Examples of Automated Weather Observing System (AWOS) Examples of helipad windsocks Examples of helipad lighting Draft Facility and Training Manual for Helipad Draft Letter of Agreement with Helicopter Air Ambulance Providers Development Standard Diagrams 31 VAIL VALLEY MEDICAL CENTER East Wing Conditional Use Permit Application May 2017 I. INTRODUCTION TO PROJECT The purpose of this report is to describe the proposed re -development of the East Wing of the Vail Valley Medical Center. Information provided herein has been prepared in accordance with requirements of the Town of Vail development review process. This application has been submitted on behalf of the Vail Valley Medical Center. The East Wing redevelopment involves the demolition of approximately 34,735 gross square feet of medical and related space and the existing east parking structure. In its place, approximately 110,225 net new square feet of new medical and related space and a new parking structure will be developed. The East Wing represents the final phase of construction in the redevelopment and expansion of VVMC as described in the Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP). This narrative provides a description of the proposed project and accompanies a comprehensive plan set prepared by Davis Partnership Architects that has been submitted as part of this Conditional Use Permit (CUP) application. In addition, re -zoning and subdivision applications associated with the project have been submitted. The re -zoning and subdivision applications address land VVMC will be acquiring via a land exchange with the Evergreen Lodge and is discussed below in Section III. Project Site Conditions. This report includes the following sections: I. Introduction to Project II. Overview of VVMC and the VVMC MP III. Project Site Conditions IV. Description of Project V. Conformance with Applicable CUP Review Criteria VI. Appendix The majority of the VVMC campus is currently zoned General Use (GU) and upon approval of pending re -zoning requests the entire campus will be re -zoned GU (with the exception of the Medical Professional Building which is zoned SDD). Land uses proposed for the East Wing require approval of a CUP for "Healthcare facilities" and "Heliport for emergency and/or community use" (note that the heliport use is proposed exclusively for emergency use). Below is a diagrammatic site plan of the VVMC campus after redevelopment of the East Wing. More detailed design drawings of the East Wing are provided in the plan set. �1 r K r Central i West Wing Wing Fast Wing Medical:. r ----------r Professional Building WMC Redevelopment Master Plan Cc -Proal s-lw flan VA Colorado Diagrammatic site plan of VVMC campus following completion of the VVMC/Evergreen Lodge land exchange and the East Wing redevelopment. WMC East Wing Redevelopment Page 2 Conditional Use Permit Application II. OVERVIEW of VVMC and the VAIL VALLEY MEDICAL CENTER SITE SPECIFIC REDEVELOPMENT MASTER PLAN Since its establishment in 1965, Vail Valley Medical Center (VVMC) has grown into one of the world's most advanced mountain hospitals, providing Olympic -quality sports medicine, leading evidence -based research, modern cancer care and extensive cardiology capabilities. Today, VVMC is comprised of several healthcare campuses located throughout Eagle County and provides healthcare services to both residents and visitors of the Rocky Mountain region of Colorado. VVMC's Vail campus provides an essential service to the Vail community and the surrounding region. While the medical care and services provided by VVMC are outstanding, the hospital's infrastructure is due for modernization. In response, VVMC initiated a comprehensive redevelopment plan in 2015. The first phase of construction involved expansion of the West Wing. The East Wing represents the final phase of these redevelopment plans, the purpose of which is to update facilities to meet the needs of modern medicine and to ensure the facility provides medical staff with the resources necessary to offer the utmost in quality health care. Economic Impact of VVMC VVMC has grown into a major economic driver in Vail and Eagle County, helping to diversify and balance an otherwise highly seasonal economy. With more than 850 employees, VVMC is the second largest employer in Eagle County. This consideration alone has a very significant economic impact throughout the community. As documented by two studies, VVMC and its partners who practice at the Vail Campus have a direct economic impact to Vail. A Vail Valley Medical Center Economic Impact Analysis was completed by BBC Research and Consulting in 2009. The direct annual economic impact of VVMC-related spending in Vail was over $5 million, which included retail and restaurant spending by employees, employee -residents, patients and their families. This report identified other notable benefits of VVMC beyond direct economic stimulation. Foremost among these benefits is that the high-quality healthcare being provided by VVMC gives Vail gives and Eagle County a competitive marketing advantage over other mountain communities. In April of 2010, BBC Research and Consulting completed an Economic Impact of The Steadman Clinic and the Steadman Philippon Research Institute (SPRI) on the Town of Vail. Operations of the Clinic and Institute generate over $25 million annually to businesses in the Town of Vail. VVMC, the Steadman Clinic and Institute have a direct economic impact of more than $30 million annually. This is in addition to the annual on-site economic activity at VVMC. Most of this economic activity is from the large number of "destination patients" drawn to Vail by the Steadman Clinic. In 2009 the Clinic served 10,500 patients. 4,600 of these patients involved surgeries, of which nearly 3,000 were VVMC East Wing Redevelopment Page 3 Conditional Use Permit Application destination patients. On average these patients made three trips to Vail, brought 2.25 people and stayed 4 days, equating to over 80,000 visitor nights in local lodging properties. Spending on lodging, meals and retail from these visitors represent a significant portion of the Town of Vail economic activity generated by The Steadman Clinic and Institute. It is fully expected that the redevelopment and expansion of the Vail campus will further VVMC's economic impact on the community. Implementation of VVMC's Redevelopment and Expansion Plans A major consideration in the design and planning of VVMC's redevelopment and expansion is to ensure that all health care and other operation of the hospital continue during construction. This was the main reason why redevelopment of VVMC started with construction of the West Wing. Development of the West Wing will create new space to allow for the consolidation and/or relocation of existing uses in the Central and East Wings. This is a critical consideration in that all existing uses in the East Wing will need to be relocated elsewhere on the campus to allow its demolition and reconstruction. VVMC successfully maintained health care services and other operations during construction of the West Wing expansion. This effort involved a precise level of coordination given the project involved an addition to an existing building that accommodates a number of sensitive medical services, most notably patient care rooms and surgery rooms. While the East Wing will involve the construction of a new building, many logistical challenges will be involved. Foremost among these will be managing access to the hospital and parking after the removal of +/-207 parking spaces in the east structure. Plans for managing parking and access to the campus during East Wing construction are under development and will be presented during the PEC review process. Vail Valley Medical Center Site Specific Redevelopment Master Plan The Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP) was approved by the Town of Vail in March of 2015 and provides general direction for how VVMC will redevelop in the future. It was prepared with extensive input from physicians and staff, neighbors, the community at large, review boards and Town of Vail staff. The VVMC MP addresses a multitude of operational, clinical, and technical requirements specific to the campus and identifies important neighborhood and community goals to be addressed in the redevelopment of the campus. The VVMC MP established expectations for community -oriented improvements to be included in future expansion plans and these expectations have been a major factor in the design of the proposed East Wing. Improvements from the VVMC MP that are proposed by the East Wing are highlighted throughout this report. Major goals of the VVMC MP that are being implemented by the East Wing include: VVMC East Wing Redevelopment Page 4 Conditional Use Permit Application Land Exchange with Evergreen Lodge A Letter of Intent between VVMC and the Evergreen Lodge has been completed and final land exchange agreements between these parties are near completion. Land to be acquired by VVMC along the South Frontage Road will allow for additional space and flexibility to accommodate the heliport building and the new entry to the campus. Re -locate VVMC's main access to South Frontage Road A new main access to the campus will be established at the South Frontage Road. This access will accommodate emergency vehicles, patient and employee traffic, resulting in a dramatic reduction to traffic on West Meadow Drive. On-site Heliport The existing off-site heliport will be relocated to an on-site location with direct connectivity to the Emergency Department. Parking On-site parking will be substantially increased with the re -construction of the Ease Wing parking structure. Enclosed Loading/Delivery Facility Loading and delivery operations will be re -located to an interior facility accessed via West Meadow Drive. North/South Pedestrian Connection A north/south pedestrian corridor will be established along the eastern side of the campus. Operational Efficiencies The VVMC MP includes a primary goal and objective for the redevelopment of VVMC to improve operational efficiencies. At the most basic level, this redevelopment and expansion to the East Wing will provide extraordinary enhancements to the operation, efficiencies and overall health care provided by VVMC. Unforeseen Need To create a flexible framework to accommodate future unforeseen changes. The diagram on the following page conceptually depicts the East Wing in context with rest of the VVMC campus and some of the major community improvements as defined by the VVMC MP. More specific descriptions of each of the improvements above are provided in Section IV. Project Description. VVMC East Wing Redevelopment Page 5 Conditional Use Permit Application Land Exchange with the E Re -constructed Fast parking structure fJ >f Enclosed LoadingDelivery Helipad —Re -locate VVMCs main access to South Frontage Road rthtSouih Pedestrian nnection WMC Redevelopment Master Plan Conceptual 5ite Plan Vail, Cbl ado Conceptual plan of East Wing highlighting major features of expansion that address WMC MP goals. WMC East Wing Redevelopment Conditional Use Permit Application Page 6 III. PROJECT SITE CONDITIONS VVMC is located on four parcels of land that currently total 4.59 acres. With approval of the subdivision of Lot 2E-1 the total size of the VVMC site will increase to 4.82 acres (see diagram on following page). The site is bordered on the north by South Frontage Road and the Evergreen Lodge and on the south by West Meadow Drive. Residential condominiums border the site on the east and the Middle Creek corridor borders on the west. Currently vehicular access to VVMC is provided by South Frontage Road and West Meadow Drive. This condition will change with completion of the East Wing, at which time patient, guest, emergency vehicles and employee traffic will access the campus via South Frontage Road. Site access is described in greater detail in Section IV. Project Description. The majority of the campus is currently zoned General Use (GU). Exceptions include the Medical Professional Building (formerly known as the US Bank Building) that is zoned SDD and an approximately 10,000sf parcel that was purchased from the Evergreen Lodge in 2014. This parcel includes a portion of VVMC's existing east parking structure that is currently zoned Lionshead Mixed Use. An application to rezone this land to GU has been submitted to the Town. Land Exchange with Evergreen Lodge VVMC and the Evergreen Lodge have executed a Letter of Intent (LOI) for a land exchange that involves, among other things, the two parties exchanging parcels of land. The Evergreen Lodge will obtain approximately 12,500sf of land at the western end of VVMC's campus. This land is currently used for surface parking. VVMC will acquire approximately 10,000sf of land at the eastern end of the Evergreen Lodge. This additional land will be utilized by VMMC in the design of the new main entry to the campus and the new heliport building and Emergency Department. The diagram on the following page depicts the land exchange to be completed between these two parties. Applications for the subdivision and re -zoning of these two parcels have been submitted to the Town. Land to be acquired by the Evergreen Lodge will be re -zoned to the Lionshead Mixed Use zone district and land to be acquired by VVMC will be re -zoned to General Use. It is VVMC's intention to have the subdivision and re- zoning applications reviewed prior to final approval of this CUP application. In accordance with the definition of "site" in the Town zoning code, a site "may consist of a single lot of record, a portion of a lot of record, a combination of lots of record or portions thereof ...". For the purposes of this CUP application, the VVMC "site" consists of the land depicted on the diagram on the following page. VVMC East Wing Redevelopment Page 7 Conditional Use Permit Application +1.12500 s.f. Land to be conveyed to VVMC I'mposBd I .ot 2F-1 Area to be re -zoned General Use Area to be re -zoned f .ionshead Mixed Use -1 Land to be mnveyvd to Evergreen Proposed Lot p-1 K" The diagram above depicts the VVMC/Evergreen Lodge land exchange and subdivisions/re-zonings that have been proposed. The diagram above depicts the 4.82 acre" site" for the VVMC CUP. The VVMC site is comprised of five separate parcels. VVMC East Wing Redevelopment Page 8 Conditional Use Permit Application IV. DESCRIPTION OF PROJECT Below is a summary of the proposed East Wing redevelopment and detailed discussion of some of the more significant elements of the project. The project's conformance with applicable CUP review criteria is found in Section V. of this report. Proposed uses in the East Wing that require approval of a CUP include: • Healthcare facilities, and • Heliport for emergency and/or community use Note that the proposed heliport is exclusively for emergency use. Overview of East Wing Redevelopment The East Wing currently consists of +/-34,715 gross square footage of medical and related uses and 207 structured parking spaces. Medical and other uses are located in buildings that date back to the 1960's. Existing uses in the East Wing include the Steadman Phillippon Research Institute, IT, Environmental Services, meeting rooms, Imaging, Administration, Mountain Surgical Associates, In -Patient Pharmacy, and a variety of small VVMC departments (e.g. public safety, materials management, patient relations, and property management). The redevelopment of the East Wing will involve the demolition of the existing medical building and the parking structure and the construction of approximately 344,440 square feet of new space. When considering the demolition of existing medical space, this redevelopment will result in a net increase of 110,225 square feet of medical space: 344,440 Total New Square Footage (Includes Parking Structure and Medical Uses) 199,500 Parking Structure Square Footage 144,940 Medical/Related Uses Square Footage 34,715 Existing Square Footage to be Demolished 110,225 Net New Medical/Related Use Square Footage As described in greater detail below, 28,040 square feet of new space is designated "shell space". Three areas in the East wing have this designation. As proposed, these spaces will be constructed but not finished to the point where they can be occupied. These spaces will not be finished until such time VVMC demonstrates how parking and employee housing obligations can be satisfied. Restrictions on the use of this space will be memorialized via a separate agreement with the Town of Vail. When considering these shell spaces, the total net new square footage to be occupied upon completion of the East Wing is 82,185. For the purposes of this report it is assumed that the new square footage for the East Wing is 82,185 square feet. VVMC East Wing Redevelopment Page 9 Conditional Use Permit Application Below are the major uses within the East Wing and a brief explanation of where these uses are currently located. Note that Level 1 is at the West Meadow Drive elevation and Level 3 is at the South Frontage Road elevation. Level 1 (Meadow Drive Level) • Internal loading dock and related operations (offices, storage, trash/recycling, etc.). The internal loading dock is a new facility. • Central Utility Plant and associated spaces. The central utility plant is currently located in the West Wing, this is essentially a new facility. Level 2 • Un-programmed/shell space (2,888SF). • Vail Summit Orthopaedics. VSO is currently located in the Medical Professional Building. • Howard Head Sports Medicine. This space will replace operations currently located in the Medical Professional Building. Level 3 (Frontage Road Level) • Ambulance Bay/Garage. Currently ambulance storage is in a building at the north side of the campus. The proposed facility will provide ambulance storage as well as internal patient drop-off. • Emergency Department. The Emergency Department is currently located in the Central Wing. • Imaging. Imaging is currently located in the existing East Wing and Central Wing. • Vail Valley Surgical Center (VVSC). This new space is adjacent to the Surgical Center located in the Central Wing. Expansions include increased space to address exiting space deficiencies and for two new operating rooms. • Lobby Space/Admissions/Coffee Shop/Retail Pharmacy. These functions are currently located in the West Wing. Level 4 (Heliport Building) • Ambulance District facilities (offices and sleep rooms). These functions are currently located in a building at the north side of the campus. Emergency Department space Mechanical equipment room Meeting rooms Level 5 (Heliport Building) • Un-programmed/shell space (12,627SF) Level 6 (Heliport Building) • Un-programed/shell space (12,524SF) WMC East Wing Redevelopment Page 10 Conditional Use Permit Application Floor plans included in the plan set accompanying this CUP application provide detailed information on each of the uses listed above. Apart from the addition of two new operating rooms for VVSC, the fundamental goal of the East Wing is to provide existing VVMC departments and operations the space necessary for them to function at a high level and provide quality medical care. Currently many existing departments and operations are operating in significantly under -sized spaces. The development of the East Wing will allow these departments to "de- compress" and in doing so dramatically improve services and patient care. This is particularly true with the Emergency Department, Imaging Department, Ambulance operations, and loading and delivery operations. These and other departments will realize significant increases in space. Design Considerations Several considerations influenced the design of the East Wing. Many of these were a result of the VVMC MP and others were a function of VVMC's project goals. In either case these considerations directly influenced the design solutions that are reflected in the CUP application. These included: Organization and Relationship of Uses The location and organization of uses is critical to the efficient operation of any health care facility and this played a major role in the design of the East Wing. Some of the major drivers in this process included locating patient admissions at the new entry to VVMC, locating imaging next to the Emergency Department, locating the Emergency Department next to the heliport and locating the ambulance facility adjacent to the South Frontage Road and next to the Emergency Department. Arrival Experience A major goal in the design of VVMC's new "front door" at the South Frontage Road was to create a safe, efficient and pleasing arrival experience for both patients and employees. The result is a vehicular circulation system that provides a drop-off area at the entry to the East Wing and a dedicated ramp for access to on-site parking on lower levels of the East Wing. Ample pedestrian space is provided adjacent to the East Wing. Upon entering the building and lobby area large expanses of glass will provide dramatic views to Vail Mountain. The sense of arrival to the East Wing will be dramatic. Meadow Drive As outlined in the VVMC MP, the relationship of the East Wing to West Meadow Drive is an important consideration. The design of the East Wing responds to West Meadow Drive several ways. Changes in building materials, varied setbacks from the street and building offsets are used to articulate the building, add visual interest and reduce building mass from West Meadow Drive. Rooftop mechanical screening has also been set back from the face of the building and is screened. Finally, the building has been held to three levels adjacent to West Meadow Drive and the southwest corner is just two levels. The VVMC East Wing Redevelopment Page 11 Conditional Use Permit Application two-level portion of the East Wing will include a rooftop terrace that is envisioned as an active, public space that will serve to animate the street below. The proposed building massing is less than the 3 -level massing prescribed by the VVMC MP. Heliport Building The initial design concept for the heliport building was a small, free-standing building approximately 75' in height. This height of the heliport was determined to not encumber future building heights at the Evergreen Lodge and Town Hall sites. The goal of the proposed design is to integrate the heliport building with the rest of the campus and to create a more prominent, functional building. The proposed design, while similar in height to early concepts, is much more of a "building" and less a "tower". The Emergency Department now links the heliport building with the rest of the East Wing and in doing so better defines the campus and the arrival to VVMC. Building Massing/Architecture The architecture and materials proposed for the East Wing have "taken cues" from the Central and West Wings. With completion of the East Wing, VVMC campus will have a unified architectural expression and a palette of materials that are consistent throughout the project. Building massing is consistent with the VVMC MP. Shell Space One of the goals of the VVMC MP is "to create a flexible framework to accommodate future unforeseen changes". Planning for future needs is in large part the reason VVMC is proposing to "over -build" the East Wing. The East Wing includes 28,040 square feet of shell space for which VVMC currently has no programmatic need. This space is the result of two main factors: • Moving Imaging and the Emergency Department from Level 2 to Level 3 dramatically improved the plan for VVMC by moving the Emergency Department closer to the new ambulance facility and to the heliport. However, this change left approximately 15,000 square feet of space on Level 2 with no programming. This space is now to be utilized by Vail Summit Orthopedics and Howard Head (both re -located from the MPB) and there remains 2,888 square feet of shell space. • While the heliport building originally included building program at Levels 3 and 4, the height of the heliport allowed the potential to create useable space on Levels 5 and 6. Creating this space on these levels also made sense from a design standpoint as it allows for a more "complete" building. There are currently no programmatic needs for this space. However, from a cost standpoint it is very cost efficient to create this shell space now and from a constructability standpoint it would be infeasible to add this space later. These two levels have a total of 25,151 square feet of space. There are two potential uses for these shell spaces. At some point in time the north side of the Central Wing will need replacement. A key function currently located in this space VVMC East Wing Redevelopment Page 12 Conditional Use Permit Application is the Lab. If or when this space is demolished the shell space on Level 2 could accommodate the Lab. VVMC currently utilizes +/-18,000 square feet of space in the neighboring Medical Professional Building (MPB). At some point this building will reach its functional life and warrant replacement. The shell space in the Heliport Building could provide space to re -locate existing uses in the MPB. With the re- development of the MPB comes the opportunity to create additional parking that could satisfy the parking demand from the East Wing shell space. As outlined above, these shell spaces will not be finished until such time VVMC demonstrates how parking and employee housing obligations will be satisfied. Restrictions on the use of this space will be memorialized via a separate agreement with the Town of Vail. Site Access and Circulation The idea of changing VVMC's main access has been discussed for decades and establishing a new front door for VVMC on South Frontage Road is arguable the main goal of the VVMC MP. VVMC's new entry on South Frontage Road will be established the East Wing and in doing so VVMC will have a more convenient access for patients, guests and employees and will dramatically reduce traffic on West Meadow Drive. Vehicle Access Vehicle access will be provided by a new driveway located opposite the driveway to the Vail Town Hall. With this new entry, patient and guest traffic, employee traffic and emergency vehicles will access VVMC from South Frontage Road. A west bound left turn lane will be provided on South Frontage Road. The main vehicle loop and pedestrian areas at VVMC's new South Frontage Road entry will be snow -melted. One access lane will be provided for entering traffic and two lanes will be provided for exiting. Arriving vehicles will be able to enter a loop drive for patient and visitor drop- off and then proceed to the below grade parking structure or exit the site. Vehicles will also be able to proceed directly down a ramp to the East Wing below -grade parking structure or the MPB. Ambulances and emergency vehicles will access the site via the main entry and exit the site directly to South Frontage Road via the ambulance garage. The Town has long term plans to expand South Frontage Road to four lanes and to construct a round -about just west of the VVMC entry. Access points to VVMC have been designed so they can be adapted to these future road improvements. Traffic considerations are discussed in greater detail below. Ambulance Access Ambulances and patient shuttles from Vail Mountain will enter the site via the main entry and then access the ambulance facility via a short spur off the main hospital entry. Ambulances will exit the facility directly onto South Frontage Road. VVMC East Wing Redevelopment Page 13 Conditional Use Permit Application Medical Professional Building After completion of the East Wing several changes will be made to the MPB. The existing access points and surface spaces on the north side of the building will be removed. This is necessary because accessing these spaces from the new VVMC entry would create complications with internal traffic flow. This area will be landscaped and a sidewalk along the south side of South Frontage Road will be constructed. Minor site modifications will also be made to the existing drive aisle at the south side of the MPB to improve sight lines and turning movements to the new parking structure entrance ramp. Emergency Department The new Emergency Department (ED) will include +/-9,700SF, a significant increase from the existing ED. While increased space will be a great benefit to this department, the new location for the ED is also a significant and very positive change. Located proximate to South Frontage Road, this new location will allow for convenient access for both the public and emergency vehicles. In addition, the ED will be located immediately below the new heliport, allowing for direct patient access to and from the Emergency Department to the heliport. Ambulance Facility The new ambulance facility includes three main functions within a total of +/-17,400sf of space: Offices and Sleep Rooms These Eagle County Paramedics Services uses are located on Level 4 (second level above South Frontage Road) and essentially replace the same uses located in the existing ambulance building. Ambulance Storage The enclosed ambulance garage will provide interior storage for Vail -based ambulances. The existing ambulance building currently accommodates three vehicles. Patient Drop-off/Pick-up The ambulance garage also includes interior space for patient drop-off and pick-up to the Emergency Department (located immediately adjacent to the garage). This interior facility will be a marked improvement from existing conditions. The new location of the ambulance facility is a significant improvement from existing conditions. Currently ambulances access VVMC from West Meadow Drive. The new location immediately adjacent to South Frontage Road will address the Town's long-time goal of remove ambulances (and other emergency traffic) from Meadow Drive VVMC East Wing Redevelopment Page 14 Conditional Use Permit Application Heliport As outlined in the VVMC MP, the development of an on-site heliport is one of the goals of the Town and VVMC. The location of the proposed heliport and related building is in the same location as contemplated by the VVMC Master Plan, albeit with the pending land exchange with the Evergreen Lodge, the heliport is shifted slightly to the northwest. In addition to being consistent with the VVMC MP, this location provides an optimal relationship with the re -located Emergency Department immediately next door and the Ambulance District facilities to be located on the ground floor of the building directly below the heliport. Whereas originally contemplated to be 60'x 60', the proposed size of the heliport landing area will be 46'x 46'. This pad size is capable of accommodating all of the current Helicopter Air Ambulance provider aircraft types being used by organizations that will service the heliport. By way of example, helicopters such as those operated by AirLife Denver, Flight For Life Colorado, St. Mary's CareFlight, North Colorado Med Evac, Classic Air Medical, Eagle Med LLC, and Memorial Star Transport can be accommodated by this pad. Currently the AS -350 and the Bell -407 helicopters are the helicopter types that that most frequently service VVMC. The proposed elevation of the pad is +/-8254 feet above sea level, or approximately +/- 75' above the elevation of the top deck of the existing east parking structure. This height is consistent with the conceptual pad height indicated in the VVMC MP. This height of the pad has been coordinated with the Evergreen Lodge in order to not encumber the future redevelopment potential of their property. This height will also not impact the future development of the Town Hall site. The location of the heliport will allow for use of the same flight paths as depicted in the VVMC MP. VVMC proposed Approach/Departure paths for heliport. VVMC East Wing Redevelopment Page 15 Conditional Use Permit Application During the review of the VVMC MP it was stated by VVMC that that the FAAs optional extended FATO (Final Approach and Takeoff area) would be incorporated into the design of the heliport flight path. Since that time, the FAA's Standards Divisions has adopted and published enhanced performance standards which allow for an alternative option to the Extended FATO which provides a higher level of safety for heliports at altitudes above 1,000' and/or heliports located on rooftops. This new FAA operational standard for FAA Inspectors, helicopter operators and heliport owners can be found in the FAA's `Flight Standards Implementation Management System' (FSIMS) 8900.1, Vol -8, Ch -3, Sec -3 `Evaluation and Surveillance of Heliports'. Refer to the Assessment and Comparison of Increased FATO vs. Hover Out of Ground Effect Power Requirements as it Relates to Increased Heliport Altitudes, prepared by HeliExperts, found in the appendix of this report. The primary premise of the Extended FATO concept is to allow for lower performance helicopters to operate at heliports at higher altitudes for which the helicopter may not normally be capable of operating at under standard environmental conditions. For this reason, our consultants, HeliExperts International, based on the updated FAA standards, agrees with the FAA's assessment in that an aircraft performance base standard provides a higher degree of safety than that of the Extended FATO concept for high altitude and rooftop heliports. Therefore, VVMC will adopt what its consultants and the FAA consider to be a superior standard and will require all operators to meet the new Hover Out of Ground Effect (HOGE) power standard for flight operations while conducting operations at their rooftop heliport in lieu of incorporating an extended FATO. In that the proposed new heliport at VVMC will be a Private "Prior Permission Required" (PPR) heliport as defined by the heliport advisory circular, the FAA provides for and encourages heliport owners like VVMC to enact limitations and or restrictions on their heliport as they see fit for the public's interest and to enhance safety. Requiring HOGE power performance standards for all operations conducted at the new heliport is well within the rights of VVMC to mandate. This requirement will be integrated into all pilot briefing materials and be disseminated directly to all appropriate helicopter air medical providers. Through its interface with the primary air medical providers servicing VVMC regarding this safety enhancement, HeliExperts has received concurrence on these recommendations from the providers who have indicated that their aircraft will be operated within the requested parameters. Based on the location and elevation of the heliport, VVMC is confident of obtaining a favorable Airspace Determination from the Federal Aviation Administration (FAA). Following this positive determination from the FAA, the VVMC design team will complete a more detailed design of the heliport, to include among other things the specific design of the pad itself, snowmelt systems, lighting, weather station, drainage, etc. These detailed design features will be reflected in building permit drawings. The VVMC MP specifies several conditions regarding the heliport. These include: VVMC East Wing Redevelopment Page 16 Conditional Use Permit Application 1. Selection and installation of an on-site Automated Weather Observing System (AWOS). While not yet designed, VVMC is including an AWOS in their detailed design plans. Examples of different types of AWOS are provided in the appendix, the conceptual location of the AWOS is depicted on floor plans in the CUP plan set. A final location for the AWOS will defined in building permit plans for the East Wing. 2. Selection and installation of a lighted aviation approved windsock. While not yet designed, VVMC is including this in their detailed design plans. Examples of windsocks are provided in the appendix; the conceptual location of the windsock is depicted on floor plans in the CUP plan set. A final location for the windsock will be defined in building permit plans for the East Wing. 3. Selection and installation of FAA compliant heliport perimeter lighting and obstruction lighting. Examples of FAA compliant lighting are provided in the appendix, the location of lighting will be defined in the near future and will be included in building permit plans for the East Wing. 4. Development of pilot briefing sheets and an operational training and reference manual. A draft Facility and Training Manual has been prepared and is including in the appendix. A final version of this document will be completed prior to the opening of the heliport. 5. Development of a heliport Emergency Action Plan in conjunction with the Vail Fire and Police Departments. A draft of this plan has been prepared and is included as an element of the Heliport Facility and Training Manual) and is included in the appendix. A final version of this document will be completed closer to and prior to the opening of the heliport. 6. Letter of Agreement with Helicopter Air Ambulance providers that will establish operating procedures, e.g. notification of transport, airborne communications, pilot familiarization, preferred flight paths, etc. A draft of this agreement has been prepared and is included in the appendix. A final version of this agreement will be completed prior to the opening of the heliport. Parking One of the major goals of the VVMC MP is to address the campus' current lack of on- site parking. This is being addressed a variety of ways, foremost among them a new below grade parking structure at the East Wing. Below is a summary of existing parking resources, parking to be provided at VVMC after construction of the East Wing, East Wing parking demand and the influence of de -compressions, and the overall parking demand for VVMC. VVMC East Wing Redevelopment Page 17 Conditional Use Permit Application Existing_ parking resources at VVMC 116 West Lot/Loading area surface parking 209 East parking structure 82 Medical Professional Building 407 total on-site spaces As outlined in VVMC Master Plan Parking Analysis (completed in October of 2014), VVMC has historically provided additional parking via the purchase of parking passes in the Lionshead Parking Structure, the lease of off-site spaces and through managed parking solutions (operating employee shuttles to Gypsum, Leadville and Summit County and providing employees with ECO bus passes). Over the past few years employees who utilized alternative transportation means to VVMC via managed solutions averaged 90-95 employees. Parking resources after East Wing Construction Following completion of the East Wing on-site parking resources will include the following: 56 West Lot surface parking 468 East parking structure 4 Misc. spaces 76 Medical Professional Building 604 total on-site spaces The reduction in West Lot spaces is due to the portion of the parking lot being conveyed to the Evergreen via the land exchange. The reduction is MPB spaces is due to the loss of surface spaces along the west side of the building. 178 valet spaces are depicted within the new structure. The vast majority of these will be located on levels P2 and P3, the two lowest levels of the structure. This amount of valet spaces is well within the Town's maximum 50% standard. At the completion of the East Wing the net increase to VVMC's on-site parking from what exists today will be 197 new spaces. Parking Demand from the East Wing, "Decompression" and "Right -sizing" New parking demand for the East Wing is 89 spaces. The single largest generator of new parking demand is the addition of two new operating rooms for the Vail Valley Surgery Center. A spread sheet summarizing East Wing parking demand is found in the appendix of this report. This spread sheet addresses all major uses proposed in the East Wing, square footage changes from existing and employee generation. As highlighted in the VVMC MP, the evolution of health care technology, changes in standards for medical facilities and the growth of services provided at VVMC have resulting in a situation where many services and functions are operating in under -sized spaces. "De -compression" is the term used to describe this condition and why the main VVMC East Wing Redevelopment Page 18 Conditional Use Permit Application objective of expansions proposed by the VVMC MP is to "right -size" work spaces throughout the campus. The 2013 Summary found that the existing square footage of nearly every department is significantly deficient. By way of example, below is a sampling of East Wing departments and their existing square footage deficiencies: Emergency Department - 140% Imaging - 78% VVSC Surgery - 30% Cardiopulmonary - 75% Howard Head PT/OT - 40% Vail Summit Ortho - 167% Materials Management - 87% The square footage deficiencies in the 2013 Summary provided a benchmark, or baseline condition that was used in defining how the needs of each department could best be addressed by VVMC's master plan expansion. The right -size square footage represents an "ideal" condition, or what could be achieved in a perfect world for meeting the space needs of VVMC. Existing space deficiencies are significant and the results of the 2013 Summary tell a compelling story with respect to the current size of VVMC departments and other organizations that operate at the Vail campus. Specifically, that today many departments warrant significant increases necessary to "right size" departments based on today's needs and to bring facilities up to current standards for medical space. The VVMC Master Plan is not a case of pursuing expansion simply to create a larger hospital. To the contrary, the focal point of this expansion is to bring the size and quality of existing facilities up to current medical standards. When implemented, VVMC expansion will improve a multitude of aspects related to patient care, and with only a few exceptions will not create a significant increase in business or activity, and as a result will not generate a significant amount of new employee generation. With regard to the East Wing, while there is a significant net increase in square footage of 82,185 (exclusive of shell space), there is very little new programing. New programing is limited to two new operating rooms for the Vail Valley Surgery Center, and new and expanded space for Howard Head Sports Medicine and Vail Summit Orthopedics (both of which re -located from the MPB). Examples of major departments that will be right -sized with expanded or new square footage include: 9,899sf — new internal loading facility 6,691sf - new Central Utility Plant 9,356sf - expanded Emergency Department 5,937sf - expanded Imaging Department 10,381sf - expanded Ambulance District Operations VVMC East Wing Redevelopment Page 19 Conditional Use Permit Application With each of the uses listed above the purpose of the increased square footage is to provide improved working spaces necessary to provide quality health care commensurate with today's standards. Right sizing played a major role in defining the program for VVMC's expansion and the specific improvements that are required to meet the community's healthcare needs for the present and the long-term success of VVMC. Overall Parking Demand for VVMC The methodology used to calculate parking requirements for VVMC involved four main factors: • VVMC parking needs prior to the construction of the West Wing (as documented in the 2014 VVMC Master Plan Parking Analysis), • Parking demand of the West Wing established by CUP review in 2015, • New parking demand from the East Wing, and • Application of the multi -use credit 782 Spaces defined by 2014 parking study using "employee based" formula 41 Required parking from CUP review of West Wing 89 Parking required for the East Wing 912 total spaces -205 Multi -use credit (22.5%) 707 Total Campus Requirement Managed Parking Solutions As proposed, at the completion of the East Wing required parking for the entire VVMC campus is 707. On-site parking to be provided is 604, leaving a deficit of 103 spaces. This deficit will be addressed with the continued implementation of managed parking solutions that will include providing ECO bus passes to employees and the operation of an employee shuttles. These creative programs are a benefit to VVMC employees and to the community in that alternative transportation means reduce the number of vehicles on Town of Vail roadways. These types of alternative programs are identified in section 12-10-20 of the Town code — "permanent program (including, but not limited to, "rideshare" programs, shuttle service, or staggered work shifts) intended to reduce parking demand that has been incorporated into the project's final approved development plan". With proposed on-site parking and managed parking solutions VVMC is addressing the parking requirements of the project. Loading and Delivery Currently loading and delivery is handled by an under -sized outdoor facility. An enclosed loading facility is a goal of the VVMC MP and the proposed loading solution addresses this goal. The basic design parameters for the loading facility as outlined in the VVMC MP are to have 3-4 bays capable of accommodating turning movements within VVMC East Wing Redevelopment Page 20 Conditional Use Permit Application the facility for SU -30 sized trucks, 2-3 spaces for smaller trucks and service vehicles and trash and recycling facilities. All loading activity is to occur within the enclosed facility. VVMC commissioned a Concept Design Operational Assumptions Report prepared by Lerch Bates that evaluate existing loading operations as a basis to better understand VVMC's future loading needs and to develop design parameters for the loading facility. Loading surveys and monitoring was done and from that research future peak day dock activity was defined. This provided the basis for the design of the loading facility. The future peak day dock schedule indicates an average of 36 deliveries from 1:OOAM to 4:OOPM. Dwell times were of delivery vehicles were also defined. Of future peak day deliveries, 20 will typically be cars or vans with the remaining being box trucks with varying lengths from 24-38 feet. The proposed facility is designed to accommodate 3 truck bays and a trash bay. Two of these bays can accommodate a SU40 (this vehicle is larger than a SU30) sized truck and one accommodates a SU30 truck. Trash and recycling facilities are provided, as is "flex space" that can accommodate two smaller vehicles. Turning movement studies of these trucks is provided in the CUP plan set. Scheduling and coordination of trash service and larger trucks will be necessary. This effort will be handled by the on-site Dock Manager. The VVMC MP stipulated that a management plan be prepared for the loading facility. The plan for the management of this facility includes the following elements: Staffing VVMC staff (the Dock Manager) will be present at the loading facility during all times the facility is open in order to coordinate all loading operations. Dock hours will be 6:OOam to 6:OOpm. Scheduling The Dock Manager will coordinate the scheduling of truck deliveries, specifically deliveries provided by larger trucks and trash service. Scheduling of deliveries will be done to ensure that space for internal turning movements is available. The Dock Manager will also coordinate with all VVMC departments on the delivery of all goods, particularly those being delivered with large trucks, and will communicate directly with vendors to schedule delivery times and to understand the length of time necessary for such deliveries. Operations • Truck doors to the loading facility are to remain closed at all times except for when trucks are entering or exiting the facility. • In no circumstances shall trucks back in to or out of the Loading Facility. • Trucks larger than SU -40 will be staged in the West Lot, when feasible such delivers will be scheduled for after 6:OOpm. • No delivery activity outside of the enclosed facility shall be permitted. • The Dock Manager shall communicate operational procedures, rules and regulations for the Loading Dock to all entities providing deliveries to VVMC. VVMC East Wing Redevelopment Page 21 Conditional Use Permit Application Hours of operation for the Loading Facility shall be determined by the Dock Manager. Distribution of Goods and Materials The Dock Manager will coordinate with VVMC Departments to ensure the timely delivery of goods and materials to departments throughout the campus. As necessary, Dock Manager shall coordinate delivers via the Loading Facility to the MPB. Site Access and Circulation The idea of changing VVMC's main access has been discussed for decades and establishing a new front door for VVMC on South Frontage Road is arguable the main goal of the VVMC MP. VVMC's new entry on South Frontage Road will be implemented with construction of the East Wing and in doing so VVMC will have a more convenient access for patients, guests and employees and will also drastically reduce traffic on West Meadow Drive. Vehicle Access Vehicle access will be provided by a new driveway into the campus that is located opposite the driveway to the Vail Town Hall. With this new entry, patient and guest traffic, employee traffic and emergency vehicles will access VVMC from South Frontage Road. A westbound left turn lane will be provided on South Frontage Road. The main vehicle loop and pedestrian areas at VVMC's new South Frontage Road entry will be snow -melted. One access lane will be provided for entering traffic and two lanes will be provided for exiting. Arriving vehicles will be able to enter a loop drive for patient and visitor drop- off and then proceed to the below grade parking structure or exit the site. Vehicles will also be able to proceed directly down a ramp to the East Wing below -grade parking structure or the Medical Professional Building. The Town has long term plans to expand South Frontage Road to four lanes and to construct a round -about just west of the VVMC entry. Access points to VVMC have been designed to allow for these road improvements to be implemented. Traffic considerations are discussed in greater detail below. Ambulance Access Ambulances and patient shuttles from Vail Mountain will enter the site via the main entry and then access the ambulance facility via a short spur off the main hospital entry. Ambulances will exit the facility directly onto South Frontage Road. Medical Professional Building After completion of the East Wing a number of changes will be made to the MPB. The existing access points and surface spaces on the north side of the building will be removed. This is necessary because accessing these spaces from the new VVMC entry VVMC East Wing Redevelopment Page 22 Conditional Use Permit Application would create complications with internal traffic flow. This area will be landscaped and a sidewalk along the south side of South Frontage Road will be constructed. Minor site modifications will also be made to the existing drive aisle at the south side of the MPB in order to improve sight lines and turning movements to the new parking structure entrance ramp. Traffic Currently traffic flow to VVMC is split between access points at West Meadow Drive and at South Frontage Road. The development of the East Wing and VVMC's new front door at South Frontage Road will shift of patient/guest, employee and emergency vehicle traffic from West Meadow Drive to South Frontage Road. This change will implement a long-term goal of the Town's to reduce traffic on West Meadow Drive. While this change will greatly benefit the pedestrian experience on West Meadow Drive, the change will mean virtually all VVMC traffic will now be accessing the campus via the new South Frontage Road entry. The VVMC MP addressed traffic and the South Frontage Road from two perspectives — a long term roundabout solution and an interim solution (prior to roundabout). The long-term roundabout solution included several assumptions, key among them were: • Long term improvements to South Frontage Road to include a two-lane roundabout (located just west of VVMC) and a four -lane cross section. • Access to VVMC (and the Evergreen and Town Hall) to be right in/right out only after the roundabout is constructed. • Access to VVMC's west lot parking and the new East Wing parking structure to be via new main access at South Frontage Road. Based on analysis by Turnkey Consulting, Inc. (VVMC's consultant) and Felsburg Holt Ullevig (TOV consultant), the estimated long term levels of service on South Frontage Road and at each of the three adjacent properties will be well within the Town's service standards. This can be attributed to elimination of left turn movements at the access points. The roundabout is a long-term roadway improvement planned by the Town. VVMC was considered to most likely be the first the three surrounding properties to redevelopment and as a part of the VVMC MP effort, interim traffic conditions were evaluated. This was referred to as the "first and alone" scenario. This evaluation assumed the following: • Estimates of development levels contemplated for East Wing (at that time). • Access to VVMC's west lot parking and the new East Wing parking structure to be via new main access at South Frontage Road. • Access to VVMC to include full turning movements (left in/left out, right in/right out). • No changes to lanes on South Frontage Road. VVMC East Wing Redevelopment Page 23 Conditional Use Permit Application Interim access improvements necessary to facilitate access to VVMC (i.e. median improvements to South Frontage Road for west bound left turns into VVMC, re- alignment of VVMC and TOV driveways). This evaluation concluded that with interim improvements, turning movements into and out of VVMC will be acceptable. area indicates extent o work Rclorat+�d. TOV Ertfcy. 66a_4 iy_ EV& k1n existing . !1r East Entry i4��'�`'• New VVMC EntlY Right out only A tie, ? 1.. �..t: = -�• I - from L"5 Bank YUMC Interim Access Coneepptual Pla.p . This diagram from the VVMC MP depicts interim access conditions at South Frontage Road. The VVMC MP indicated that an updated traffic impact study will be necessary as an element of CUP plans for the East Wing. A variety of traffic impact study updates have been completed since adoption of the VVMC MP. A recent update has been completed that builds upon previous East Wing studies and reflects the square footage and parking spaces proposed for the East Wing. Assumptions and key conclusions of the updated traffic impact study include the following: • Analysis of the East Wing and VVMC traffic conditions includes South Frontage Road background traffic counts from peak winter/holiday conditions, as such conclusions represent a "worse case" scenario. • South Frontage Road through traffic will perform at acceptable levels. • Right turn movements into and out of VVMC are basically unconstrained. • West bound left turns into VVMC will perform at acceptable levels. • Left turns out of VVMC onto South Frontage road will initially perform at an acceptable level. Growth in background traffic will result in Level of Service E and F by 2035 and 2040. VVMC East Wing Redevelopment Page 24 Conditional Use Permit Application While delays to westbound left turn out of VVMC will be apparent in next 15-20 years, it is important to note that the volumes (number of vehicles making this turn) are not high because most outbound traffic departs VVMC to the east. This is evident by queue distances remain constant over time as wait times increase (note that models used to prepare these Level of Service studies only need one vehicle to create an LOS "F" conditions). In summary, this westbound left turn movement out of VVMC is expected to be typical of turning movements from many private drives onto the town's road system during peak traffic conditions. It is also important to note that in the event delays necessary to make a westbound left turn become too onerous, a contingency measure is that exiting vehicles could leave VVMC eastbound and reverse direction at the Main Vail Roundabout. The updated traffic impact study has been provided under separate cover. Employee Housing As prescribed by the Development Agreement between VVMC and the Town of Vail, during the West Wing review process employee generation for the West Wing was determined along with an estimate of employee generation anticipated from the East Wing. Estimates for East Wing were made based on assumptions regarding the future development of the East Wing. Prior to issuance of a building permit for the West Wing, VVMC provided a cash -in -lieu payment to satisfy their employee housing obligation for both the West and East Wings. VVMC is currently in the process of re -calculating employee generation for uses proposed for the East Wing. These new calculations will then be compared to estimates provided in 2015 and submitted to Town Staff for review. Employee housing considerations will be addressed prior to PEC's final review of this CUP application. Oxygen farm and Mobile Imaging Truck Oxygen Farm The oxygen farm (or tank) that serves VVMC is currently located immediately south of the East Wing along West Meadow Drive. The farm will be relocated to allow for construction of the East Wing. The new location for the farm is just north of the West Wing, at the northern side of the surface parking lot. This location was reviewed and approved as an element of the CUP for the West Wing. Application for this facility has been submitted to the town independent of the East Wing CUP application. Following the land exchange and during construction of the future Evergreen Lodge redevelopment, areas necessary for oxygen deliver truck maneuvering will be impacted. This will be addressed one of three ways - smaller delivery trucks that require less maneuvering space will be used to service VVMC; portable oxygen trucks will be brought on-site during phases of Evergreen construction that will limit truck maneuvering VVMC East Wing Redevelopment Page 25 Conditional Use Permit Application space; or the oxygen farm will be re -located to a location west of the West Wing next to Lot 10. As a side note, re -location of the oxygen farm would remove encumbrances to the development of future expansion at the north side of the VVMC campus. An element of this CUP application is to re -locate the oxygen from its location at the north side of the campus to the location depicted below. Final determination on if or when the oxygen farm is re -located (or if during Evergreen construction alternative oxygen delivery means are deemed the preferred solution) will be made in the future. Mobile Imaging Approximately twice each year a mobile imaging truck services VVMC (typically to provide imaging capabilities when on-site equipment is being serviced or replaced). The mobile imaging truck is a large semi that currently operates at a location immediately west of the ambulance building. This location is problematic for two reasons — the size of the imaging truck requires a large area for maneuvering (that will be reduced with the Evergreen Land exchange) and the location of the imaging truck is a hindrance to future VVMC expansions on the north side of the campus. For these reasons the location for the mobile imaging truck is proposed to be moved to immediately east of the East Wing along West Meadow Drive. The location for the mobile imaging truck is depict on the CUP plan set. The north/south pedestrian corridor in this area is 20' in width, providing sufficient room for the truck while maintaining space for pedestrian flow during the limited times each year the truck will be on site. VVMC East Wing Redevelopment Page 26 Conditional Use Permit Application North/South pedestrian connection The VVMC MP identifies as a desired improvement a north/south pedestrian connection, preferably one that is ADA compliant, at the eastern end of the campus. A pedestrian connection is generally depicted on the circulation plan below. Refer to the CUP plan set for specific information on this connection. There is a great deal of activity that must be accommodated at VVMC's new entry off South Frontage Road. This includes ambulance access to the new ambulance bay, vehicle drop-off at the entry to the hospital, vehicular access to the below grade parking structure and pedestrian movement between the main campus and the Medical Professional Building. Accommodating these activities, dealing with grade changes, and providing a safe north/south pedestrian route have influenced the location and design of the north/south pedestrian connection. The north/south pedestrian connection is located at the east end of VVMC property and includes a sidewalk along the east side of the main vehicular drop-off and a wider pedestrian corridor along the southern end of the East Wing where the connection links to West Meadow Drive. In between these two sections is a stairwell that will allow pedestrians to travel through the site. The stairs are necessary due to grade changes and to have a pedestrian route that avoids vehicular traffic on the vehicle ramp that serves both parking structures (to the new East Wing Structure and the Medical Professional Building). Due to site and grade constraints (there is +/-24' of grade change between South Frontage Road and West Meadow Drive), this connection is not ADA compliant. During normal hospital hours elevators proximate to the lobby will be available to transport pedestrians between Levels 1 and 3. "UjL. -6 c; Ppnscd &J—.1k: jr��eka:aj- FxisUng Ras Step ti.J NOrrh /Snuth ('nnnec ion wft -1 {.us Sm p:��9r The diagram above depicts the proposed north/south pedestrian connection on the east site of VVMC. VVMC East Wing Redevelopment Page 27 Conditional Use Permit Application Sign Program A comprehensive sign program for VVMC is currently under development. Due to the size of the site, the complexity of the campus and unique sign parameters for medical facilities, it is very likely that this sign plan will include requests for variances to the Town's sign code. This sign program will be submitted in the coming weeks. Development standards As per the General Use zone district, all site development standards are to be established by the PEC. Diagrams and calculations of development/zoning standards are found in the appendix of this report. These calculations have been prepared for the entire VVMC campus and address: • lot area/site dimensions, • setbacks, • site coverage, • landscape area Note that parking considerations are addressed elsewhere in this report. VVMC East Wing Redevelopment Page 28 Conditional Use Permit Application Rooftop mechanical The CUP plan set includes a roof plan with preliminary information on rooftop mechanical equipment and the location of elements proposed to visually screen these features. Mechanical equipment for the heliport building will be enclosed within Level 4 of this building. Mechanical equipment will also be located atop Level 3 on the south side of the East Wing. The diagram below provides a conceptual indication of how Level 3 equipment will be screened. To minimize the visual impact of equipment from West Meadow Drive, rooftop mechanical equipment is set back +/-15' from the south edge of the East Wing. Rooftop equipment needs will evolve as the building design progresses. Final design of rooftop mechanical and screening features will likely be determined during the Design Review Process. VIEW FROM EVERGREEN WMC East Wing Redevelopment Conditional Use Permit Application 4-M Page 29 V. CONFORMANCE WITH APPLICABLE REVIEW CRITERIA Explanations for how the proposed East Wing expansion conforms to CUP review criteria will be provided in an updated CUP submittal to be provided prior to formal review by the PEC. NOTE — responses to how the proposed East Wing conforms with CUP criteria will be provided following coordination with town staff and prior to PEC review. (1) Describe the precise nature of the proposed use and measures proposed to make the use compatible with other properties in the vicinity. Response (2) The relationship and impact of the use on development objectives of the Town. Response (3) The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facility needs. Response (4) The effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking area. Response (5) The effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. Response WMC East Wing Redevelopment Page 30 Conditional Use Permit Application VI. APPENDIX East Wing Parking Demand Calculations Examples of Automated Weather Observing System (AWOS) Examples of heliport windsocks Examples of heliport lighting Draft Facility and Training Manual for Heliport Draft Letter of Agreement with Helicopter Air Ambulance Providers Development Standard Diagrams WMC East Wing Redevelopment Page 31 Conditional Use Permit Application VVMC PARKING ANALYSIS CUP East Wing Expansion 5/1/2017 MethodoloM Existing parking demand using employee based formula from 2014 Parking Report + West Wing as per PEC review+ East Wing+ multi-use credit Pre-East Wing Parking Conditions Related Considerations/Follow up/ Parking Use Commentsuestions Assumed 569 employees, 58 beds, 155 exam baseline for entire campus, pre-WW construction, rooms (does not include multi-use credit, that 58 bed count reduced to 54 beds during 782 using emp based formula, from 2014 parking report is factored below) WW review (see below) Total demand for WW included deduction of new requirement from WW (this parking demand was 8 spaces for reduced size of CMM and 4 41 approved by Town) spaces for removal of 4 patient beds East Wing Uses/level 1 Uses/spaces associated with Dock are all No new employees necessary for staffing support spaces, no new employee 0 Loading Dock loading dock. generation 0 Central Utility Plant No new employees necessary for staffing CUP. Technically not officed on this level, assuming 5 additional employees for security, 5 Operations staff housekeeping, maintenance, etc East Wing Uses/level 2 New VSO space is 7015gsf with 12 exam rooms. 10 clinic employees as per census (typical M-F scenario). Added 4 employees for 4 research offices. Added 4 additional for VSO is relocating from MPB. Allocating cushion (employee growth). Note - existing parking for new use allows for re-purposing space in MPB is 3750 (3306 clinic, 444 of existing space with no new parking 30 Vail Summit Ortho research) demand. HH is relocating from MPB. Allocating 3128 gsf of space in EW. Existing HH space in parking for new use allows for re-purposing MPB is 2,370sf. Assume 9 employees and 11 of existing space with no new parking 20 Howard Head treatment beds. demand. 2,882SF. This space to be left as shell space until use is proposed/parking and emp 0 Shell Space housing addressed. Volunteer office/gift shop storage, patient services, 0 patient access coordinator, swithcboard, etc., All existing uses/de-compression space. East Wing Uses/level 3 De-compression, no employee increase from existing. New ED space is 9,417SF (this includes 757SF on Level 4). Existing ED space 0 ED is+/-5,503SF. to staff. De-compression, no employee increase from existing. Proposed space is 5,937sf (this includes 119SF on Level 4). Existing space is 0 Imaging +/-4,561. De-compression, no employee increase from 0 Gift Shop and Pharmacy existing. Proposed space is 1,609SF. Gift shop is staffed by volunteers. Lobby seating is primarily for general lobby 2 Coffee shop New use. Proposal is for 572 SF. seating, not exclusive to coffee shop. 16 employees per OR (from Employee 32 VVSC - Two new OR's Generation Study done in 2015 for west wing) De-compression, no increase to employees from existing. Total SF devoted to "public 0 Admissions/public support space support" is 2,078SF. De-compression, no employee increase from existing. 7,067sf proposed for garage and patient drop-off. Replaces existing +/-2400sf Expanded space will internalize 0 Ambulance Garage garage space. uses/activities that currently occur outside. East Wing Uses/level 4 De-compression, no employee increase from existing. Proposed 3,314sf. Existing office 0 Ambulance offices/sleep quarters space is+/-2400sf. 0 Emergency Department ED Sf on Level 4 (1,235SF) is addressed above. Imaging SF on Level 4 (119SF) is addressed 0 Imaging above. 2,115SF of meeting room space is for internal/staff use. Replaces 1,876 sf in EW 0 Meeting space that will be demo'ed. 0 Mechanical space 3,183SF of mechanical space. East Wing Uses/Level 5 12,524SF. This space to be left as shell space until use is proposed/parking and emp 0 Shell Space housing addressed. East Wing Uses/Level 6 12,627 SF. This space to be left as shell space until use is proposed/parking and emp 0 Shell Space housing addressed. SUMMARY 912 Total Gross Parking Spaces 707 mulit use credit (22.5%) On-site spaces proposed - 469 garage/52 surface/76 602 MPB 103 spaces to be addressed via managed parking solutions R g � 0° LL -L LLI -� U) Q3 a LWT O a L O - m L O LL V mi J L CL x W W rl N L i 0 z L w V ►7 PA LAIN L O CL - L v V.� Z WIND CONES WC807 LED Et Incandescent Primary Wind Cone NON -FRANGIBLE Compliance with Standards FAA: L-807 8 L -807(L) AC 150/5345-27 (Current Edition) and the FAA Engineering Brief No. 67. ETL Certified. Uses FAA L-807, Provides visual surface wind direction and velocity L -807(L) information to pilots in flight or on the ground at airports and heliports Features • Available externally lighted, internally lighted, or unlighted • LED or halogen lamps • All LED models feature: 50,000 to 100,000 hour lamp life, virtually maintenance free Multiple lamp circuits for improved reliability 80-90% less power consumption than halogen lamps A long -life LED obstruction light Integral power adapter on series circuit models • An incandescent L-810 obstruction light is included on halogen - lighted models • Size 1 (18" dia. x 8' long) or Size 2 (36" dia. x 12' long) wind socks • The pole is center -hinged with 4" diameter steel on the bottom and 3" diameter steel on the top • A center -mounted braked winch allows 1 -person maintenance. • The four anchor bolts are a one-piece welded assembly, ready to drop in the ground • The aluminum basket is welded, one piece, with pre-installed bearings • Raincaps protect the bearings from weather • The nylon sock is treated for rot, mildew, and water repellency • Powder coat painted international orange • Made in the USA and ETL Certified by Hali-Brite, Inc., Crosby, MN. Operation External LED Light External Halogen Light 1 -aa• o (TW S) The operation of the wind cone is entirely dependent on the di- 416' a rection and relative velocity of the surface wind. Movement of the wind through the open throat of the cage and into the sock causes the tail to inflate. The tail of the inflated sock indicates true wind direction for velocities as low as three knots through a 360' circle about the vertical shaft. A GA' 60- 4. UX C - 4.W 4.00' r 369' .. 3 O ADB= Airfield Solutions Internal LED Light Internal Halogen Light • "60- Base ,8T Layout a.0a' NOTE. Only 4 Anchor 3-89' a.a Bolts Required 3071 Rev. B I Call for Manual H - 3 WIND CONES WC807 LED Et Incandescent Primary Wind Cone Wind Cone Selection Chart ADB Airfield Solutions Product Number ee Notes FAA Size FAA Style Power Source Lamp Type Fixture VA's Fixture Watts',' Weight (lb) Replacement Lamp L807 -S1 -UN -NON -ON -N 1 II Unlighted None None 0 0 187 None L807 -S1 -EX -120 -ON -5 1 1-A External 108-132 VAC LED 15 14 198 9200-0032 L807 -S1 -EX -230 -ON -5 2 1 1-A External 207-253 VAC LED 15 14 198 9200-0044 L807 -S1 -EX -66A-0 N-5 4 1 1-A External 2.8-6.6 AMP LED 28 26 197 9200-0034 L807 -S1 -IN -120 -ON -5 1 I-Blnternal 108-132 VAC LED 32 19 200 9200-0038 L807 -S1 -EX -120 -ON -N 1 1-A External 108-132 VAC Halogen 191 191 196 3400-0122 L807 -S1 -IN -120 -ON -N 2 1 I-Blnternal 108-132 VAC Halogen 316 316 198 3400-0100Regent L807 -S1 -EX -12 -ON -5 1 1-A External 11.5-13 VDC LED 6 6 197 9200-0033 L807 -S1 -IN -12 -ON -5 2 1 I-Blnternal 11.5-13 VDC LED 6 6 197 9200-0041 L807 -S1 -IN -66A-0 N-5 4 1 I-Blnternal 2.8-6.6 AMP LED 41 37 198 9200-0039 L807 -S2 -UN -NON -ON -N 2 11 Unlighted None None 0 0 199 None L807 -S2 -IN -120 -ON -5 2 I-Blnternal 108-132 VAC LED 60 32 212 9200-0040 L807 -S2 -EX -120 -ON -5 2 1-A External 108-132 VAC LED 22 21 210 9200-0035 L807 -S2 -EX -230 -ON -5 2 2 1-A External 207-253 VAC LED 22 21 210 9200-0043 L807 -S2 -EX -66A -ON -5 4 2 1-A External 2.8-6.6 AMP LED 28 26 209 9200-0037 L807 -S2 -EX -120 -ON -N 2 1-A External 108-132 VAC Halogen 191 191 208 3400-0122 L807 -S2 -IN -120 -ON -N 2 I-Blnternal 108-132 VAC Halogen 516 516 210 3400-0100Regent L807 -S2 -EX -12 -ON -5 2 1-A External 11.5-13 VDC LED 10 10 210 9200-0036 L807 -S2 -IN -12 -ON -5 2 2 I -B Internal 11.5-13 VDC LED 10 10 210 9200-0042 L807 -S2 -IN -66A -ON -3 3 2 I -B Internal 2.8-6.6 AMP LED 57 53 210 9200-0031 L807 -S1 -IN -230 -ON -5 1 I-Blnternal 198-256 VAC LED 40 21 200 9200-0045 L807 -S2 -IN -230 -ON -5 2 I-Blnternal 198-256 VAC LED 76 36 212 9200-0046 Notes 1. Power consumption specifications include the L-810 obstruction light 2. This FAA Style is not ETL certified 3. Requires 200 watt L-830 transformer, sold separately 4. Requires 100 watt L-830 transformer, sold separately 5. Isolation transformer VA loss not included FAA Wind Cone Classifications Size 1: 8 foot Size 2: 12 foot Style I -A: Externally Lighted Style I -B: Internally Lighted Style 11: Unlighted Product specifications may be subject to change, and specifications listed here are not binding. Confirm current specifications at time of order. H - 4 3071 Rev. B I Call for Manual Spare Components Description Part No. Wind Sock, Size 1 (18" dia. x 8' long, orange) 7400-0000-1 Wind Sock, Size 2 (36" dia. x 12' long, orange) 7400-0002 Lamp, 120V Incandescent Obstruction Light 3400-116TS120 Lamp, 120V Halogen, External 3400-0122 Lamp, 120V Halogen, Internal 3400-0100Re- gent ADB Airfield Solutions Leuvensesteenweg 585 B-1930 Zaventem Belgium Telephone: +32 (0)2 722.17.11 www.adb-air.com ADB Airfield Solutions, LLC 977 Gahanna Parkway Columbus, OH 43230 USA Telephone: +1 614.861.1304 +1 800.545.4157 O ADB Airfield Solutions All rights reserved Compliance with Standards ICAO: Annex 14, Volume II, paragraph 5.3.6 to 5.3.8 NATO: STANAG 3652 Various national standards Uses Touchdown zone and lift off area perimeter (TLOF) Final approach and take off area (FATO) Aiming point Features • Part of a comprehensive range of inset lights covering all heliport lighting requirements. • Designed and built with simplicity and ease of maintenance in mind. • Lightweight, sturdy, low-energy and environment friendly lighting fitting (no cadmium plating). • Double water barriers seal all possible moisture ingress paths. • Extensive use of aluminium alloys reduces fitting weight and eases handling in the field. • Low temperature light. • Hardened glass lens, clear or through coloured. • Low protrusion above ground (10 mm) reduces vibrations induced in the lighting fitting, thereby increasing lifetime, particularly of the lamp. • Absence of negative slope in front of the lens guarantees optimal light output under worst weather conditions. • Available for series (6,6A) and parallel supply (230V AC). • Long life halogen lamps. Over 1000 hours at full intensity. • Lens mechanically clamped to light cover through moulded, replaceable seals. Lens replacement by maintenance personnel is fast and easy and does not require any sealing compound or resin. • No optical adjustment required after replacement of lamp, lens or reflector. • Plug for air pressure -testing of fitting after overhaul. • Smooth outer surface of light cover. • Dedicated rings available to fit mounting bases and seating rings to other standards. • Specific tools have been developed to ease installation and subsequent maintenance. Details available on request. Airfield Solutions Fig. 2 —1 M A.11.100e 0 Construction (Fig. 3) 1. High tensile strength screw with washer (2) 2. Aluminium alloy cover 3. Lens, clear or through coloured depending on the application 4. Labyrinth gasket 5. Lens gasket protection 6. Lens clamping ring 7. Optical assembly 8. Die cast aluminium alloy inner cover 9. Seal between light and base 10. Pressure relief and test plug 11. FAA L-823 2 -pole plug moulded on heat resistant wires 12. Wire clamp with grommets 13. Terminal block 14. Film disc cutout (optional) 15. Prefocus halogen lamp - 6,6 A 16. "O" ring seal between cover and inner cover Finish Corrosion proof aluminium alloy cover, inner cover and optical assembly. Electrical Supply Series supply 6.6A through a series transformer (catalogue leaflet A.06.112). Two or more fittings may be series -connected and fed from one series transformer making use of optional film disc or electronic cutouts. Parallel supply 230V AC through a step - down transformer, mounted in a dedicated extension of the shallow base. Photometric Performances Series supply Lam p: • One 65W - 6.6A - Pk30d prefocus halogen lamp - 1000h rated life at full intensity, for white light distribution • One 48W - cold mirror prefocus halogen lamp - 1500h rated life at full intensity, for green light distribution • Also available with 45W - Pk30d lamp, for white light distribution its' Fig. 3 FTO-vertical distrubution white light LV R 250 65 VV >250ca up to 90 200 150 cd 100 50 0 Fig. 4 0 15 30 45 60 75 90 vertical angle (&gr.) FTO-vertical distrubution green light 80 70 60 50 cd 40 30 20 10 0 0 5 10 Fig. 5 15 20 25 30 35 vertical angle (degree) Installation and Outline Dimension (in mm) dia. ± 225 _�\ 3 3 5 4 Installation on a 8" dia. HPI shallow base Fig. 6 Packing Data 1. Light 2. Shallow base 3. Secondary wires 4. Resin 5. Conduit (0 100 mm) Power Mounted Weight Cardboard box supply on a (with lamp) dimensions (mm) shallow base Net Gross Series no 2.7 2.9 210 x 210 x 100 supply yes 5.5 5.7 230 x 230 x 150 Parallel yes 5.5 5.7 230 x 230 x ... supply Installation Series supply The 8" or 12" shallow base is sealed by means of resin. Correct positioning and alignment are obtained with a jig with sighting telescope. Wires between the light and the series transformer are installed in sawcuts in the pavement filled with resin. Alternatively, the wires can be run into a conduit ending into the bottom of the base. Mounting on existing or new larger diameter bases is possible by means of dedicated adaptor rings. Parallel supply The FTO is delivered mounted on a 8" shallow base (Fig. 6). The 8" base is sealed by means of resin. Correct positioning and alignment are obtained with a jig with sighting telescope. The power supply cable is installed in sawcuts in the pavement filled with resin. For detailed information, please refer to the mounting instructions supplied with the FTO. ADB's technical team is at disposal of users and contractors to provide guidance and advice in order to help solving any particular installation problem. Ordering Code Type FTO Beam Omnidirectional = 3 Lamp power 1 x 45W = 045 1 x 48W = 048 (TLOF) 1 x 65W = 065 Beam width Omnidirectional = O — Beam colour Clear Aiming point = C Yellow = Y Green for TLOF = G Mounting Without base = 0 With 8" shallow base = 1 Power supply Series 6.6A = S I FT03045OC1 S Parallel 230V AC = P (**) I Special requirements to be specified in full text = S Options: Film disc cutout (in fitting) Special executions adapted to specific National Standards available. Details available on request only for series supply always supplied with shallow base and transformer Suggested Specification The low intensity omnidirectional inset light shall comply with all requirements of ICAO Annex 14 Vol. II for heliport lights, paragraph 5.3.6 to 5.3.8. The electrical supply shall be either a 6.6A series circuit or a parallel 230V AC source via a build -in stepdown transformer. Depending on the application the lamp shall be either a 45W or 65W - 6.6 A Pk30d prefocus halogen lamp or a 48W cold mirror prefocus halogen lamp with an expected life of more than 1000 hours at full intensity. The lens shall be user replaceable without need to apply sealing compound. When required the lens shall be through coloured. No separate colour filter shall be used. The projection above ground level shall not exceed 10 mm. The absence of a negative slope in front of the lens shall guarantee an optimal light output even in the worst weather conditions. The top part of the light shall be made from forged aluminum alloy. Watertightness shall be ensured through double waterbarriers. Grommets shall be used for the entry of the wires inside the inner cover to allow for easy replacement of accidentally damaged wires. All components shall be corrosion proof without using environment aggressive protective coatings. The light shall resist all stresses imposed by rollover and static loads of present day helicopters without damage to the light or helicopter or vehicle tires. The lighting fixture shall suit for mounting on a 8"dia shallow base or on larger diameter shallow or deep bases via adaptor rings. ADB ©ADB all rights reserved order number DOCA011100EV2 Airfield Solutions subject to modifications HELIPORTS EHP-L LED Elevated Heliport Perimeter Light Compliance with Standards FAA: Designed according to AC 150/5390-2 Heliport Design. L -861T AC 150/5345-46 (Current Edition) and the FAA Engineering Brief No. 67. ETL Certifi ed (L -861T). Uses EHP is intended for use as a heliport perimeter light. The green and yellow omnidirectional light is used to defi ne the perimeter of the area the helicopter requires for touchdown and lift-off (TLOF). • Yellow EHPs are typically used on military applications Green EHPs are typically used for new civil applications Blue EHPs can be used for lead-in taxiway applications Features Overall height installed is less than 8 inches, complying with AC 150/5390-2C requirements for raised perimeter lights Average individual LED life of 50,000 hours (minimum) 95-264 VAC, 50/60 Hz power supply minimizes installation costs by reducing required cable run wire size. Light output stays constant regardless of input voltage range. EHP with arctic option (U.S. Patent 7192155 B2) uses a ther- mostatically controlled heater to prevent ice and snow buildup from obscuring light output. Melts ice similar to traditional incandescent fi xtures. Thermostatically controlled heater cycles on and off when temperature drops below freezing, reducing overall energy consumption For voltage -driven applications, the EHP with a thermostatically controlled arctic option is 2.6 times more effi cient in warm weather operations and 1.5 times more effi cient than a typical 54 W(VA) fi xture in cold weather operations More than 500,000 ADB elevated LED fi xtures are in use around the USA Direct replacement for incandescent fi xtures Fixture uses aluminum casting, stainless steel hardware, and is protected with aviation yellow powder coat fi nish All parts are corrosion -resistant Rugged, low-profi le design reduces the potential for damage in the FATO perimeter For additional features common to all of ADB's elevated LED fi xtures, see data sheet 3043. Operating Conditions Temperature: -40 ° F to +131 ° F (-40 ° C to +55 ° C) Humidity: 0 to 100% Wind: Withstands wind velocities up to 300 mph (480 kph) 1 - 4 3009 Rev. G I Manual No. 96AO407 ADB Airfield Solutions LED Ordering Code EHP-M.N.0 LED Color ' G = Green' , Y = Yellow' ' B = Blue 'Power 1 = Voltage Driven, 95-264 VAC, 50/60 Hz' ; 2 = 50/60 Hz, Current Driven, 2.8-6.6 A ' Overall Height 1 = 8 inches with junction box, no coupling' 2 = 16 inches with junction box, 1.5 -inch coupling' ; 3 = 24 inches with junction box, 1.5 -inch coupling' ' 4 = 8 inches w/out j -box, with 1.5 -inch coupling 5= 8 inches w/out j -box, with 2 -inch coupling i 6 = 16 inches w/out j -box, with 1.5 -inch coupling 7 = 24 inches w/out j -box, with 1.5 -inch coupling 8 = 16 inches w/out j -box, with 2 -inch coupling 9 = 24 inches w/out j -box, with 2 -inch coupling A = 12 inch OAH w/out j -box, with 1.5 -inch coupling B = 12 inch OAH w/out j -box, with 2 -inch coupling Arctic Option 0 = Without arctic option 1 = With arctic option' Notes Not ETL Certifi ed ' When powered by a parallel circuit, heater is designed for use at only 120 VAC, ±10%, 50/60 Hz. Electrical Supply Current Driven W/out Heater With Heater 2.8-6.6 A, 50/60 Hz, 12 VA max. 2.8-6.6 A, 50/60 Hz, 27 VA max. Voltage Driven W/out Heater With Heater 95 VAC (min.) - 264 VAC (max.), 50/60 Hz, 10 W (21 VA) max. 120VAC, ±10%, 50/60 Hz, 25 W (36 VA) max. HELIPORTS EHP-L I LED Elevated Heliport Perimeter Light Installation Options Stake mounting A 2 x 2 x 30 inch (5.08 x 5.08 x 76.2 cm) galvanized steel angle stake assembly is sold separately (Part No. 44130348). The EHP frangible coupling screws directly into a 1.5 -inch threaded hub as- sembly making the fi xture mechanically and electrically frangible. Base plate A 12 -inch base plate with a 1.5 -inch threaded hub assembly is sold separately (Part No. 1935). A plastic base plate with 2 -inch hub is also available. The base plate mounts on a 12 -inch L-867 base can (Also sold separately. Call ADB for details). Conduit elbow A conduit elbow with a 2 -inch hub assembly is pre -cast or poured in the excavation, ready to receive the fi xture at ground level. (Part No. 1409.00.020). Junction box A junction box ready for direct mounting or burial in concrete can be provided. Contact ADB for details. Conduit Elbow Base Plate Conduit Elbow ADB Airfi eld Solutions ADB Airfi eld Solutions, LLC Leuvensesteenweg 585 977 Gahanna Parkway B-1930 Zaventem Columbus, OH 43230 Belgium USA Telephone: +32 (0)2 722.17.11 Telephone: +1 614.861.1304 www.adb-air.com +1 800.545.4157 Spare Components Refer to the manual to order spare parts. Packaging ADB Airfield Solutions Assembled Fixtures Carton Dimensions Indiv. Weight* Individual 12 Per Box AIL 8 -inch OAH 6.5 x 6.5 x 20.5 in 16.5 x 21 x 20.5 in 2.75 lb 16.5 x 16.5 x 52 cm 41.9 x 53.3 x 52 cm 1.25 kg 16 -inch OAH 6.5 x 6.5 x 20.5 in 16.5 x 21 x 20.5 in 2.75 lb 16.5 x 16.5 x 52 cm 41.9 x 53.3 x 52 cm 1.25 kg 24 -inch OAH 6.5x6.5x31 in 16.5x21 x33.5 in 4 l 16.5 x 16.5 x 79 cm 41.9 x 53.3 x 85 cm 1.81 kg * Weight based on unpacked EHP with arctic option Energy Cost Savings LED Fixture Load Incan./Tungsten Halogen Load Energy Savings Current Driven, Without/Inactive Heater' 12 VA 54 VA 4.5 times Current Driven, without Heater Active' 27 VA 54 VA 2.2 times Voltage Driven, Without/Inactive Heater' 21 VA 54 VA 2.6 times Voltage Driven, without He r Active 36 VA 54 VA 1.5 times ' Fixture load does not include isolation transformer load © ADB Airfi eld Solutions All rights reserved Product specifi cations may be subject to change, and specif cations listed here are not binding. Cont rm current specifi cations at time of order. 3009 Rev. G I Manual No. 96AO407 I - 5 Heliport Facility and Training Manual DRAFT Vail Valley Medical Center Heliport 181 West Meadow Drive Vail, Colorado 81657 December 5, 2016 I f 573 ✓ t, bIdgS �0� O �`9^ i •�� . 'JiC, �.- IJ 'tee ® i o W600 `�` � DOB1=ERRIVP� o � � �■ 1 I Qfr 9 • i_a�� ` 382 lx ' ss ,40r67 �1 1 bora -� Qvo (283) H Avail �dwar s r ■ i omoo. ��FlDlE ; ski area /�jUNDS ti ■�P+S ,7816 substation: �,lo �ilake_ 3} }�fnsCo area 05 p S 718 11888 # 98 �I 4d9 [e eRea C1ifE _ u R MTO"A'WOS. 3 1,T8 075 Y Developed & Distributed By: LIE7(PERTS ItrTERNATIONAL LLC,'_ ,o,�„„ow„ed Formetty RaymwWA. Syms d Assorralea anti Operated An Aeronautical Consultancy 28 Baruch Drive, Long Branch, New Jersey 07740 Phone (732) 870-8883 ■ Fax (732) 870-8885 Web: www.heliexpertsinternational.com ■ Email: info(�Oeliexp.com TABLE OF CONTENTS Section Description Page 1 Application 1 Facility Information 4 Aeronautical Map Overlay 5 Heliport Airspace Overlay 6 Heliport Site Overlay 7 2 Responsibilities and Guidelines 8 • Administration 8 • Medical Staff 9 • Security St 9 • Maintenance St 11 3 Safety and Training ogram 13 • Application 16 13 • Basic Information: The Helicopter 13 • Hazards of Rotating Blades 14 • Personnel Around Helicopters 15 • Noise Hazards 16 • Downwash Hazards 16 • Heliport General Safety List 17 4 Emergency Procedures & Notification Sheet 18 5 Emergency Grid Map 20 7 Heliport Emergency Planning and Training 21 8 Pilot Briefing Sheet 24 HeliExperts International LLC ©2016 All Rights Reserved Page i DRAFT WMC Heliport Manual HEI-Hosp APPLICATION This Heliport Facility and Training Manual is designed for the heliport owner and designated users. This manual covers the minimum standards that should be addressed with respect to facility administrative management, security and maintenance oversight, flight operations, safety and training. This manual is designed to be used for the initial training of all personnel whose job description includes any activity involving work conducted on or around the heliport. Prior to participating in any helicopter operations all personnel should participate in the training outlined in this manual. Subsequently this manual and its outlined training is designed to facilitate annual recurrent training requirements set forth in NFPA-418, Chapter 10.2. This manual provides the necessary background information and required reading for the property owner, his representative(s) and property management team to be competent and conversant in safe heliport operations. Everyone directly or indirectly involved with these functions should be provided the opportunity to review this manual, to include the sections on safety, general operating rules, along with professionally administered hands- on training for individuals whose duties include responsibilities at or around the heliport. PILOT BRIEFING SHEET & FACILITY INFORMATION PACKET Section 8 on page 25 contains a Pilot Briefing Sheet which has been specially designed for dissemination to flight operations personnel. Anyone at the facility dealing with the heliport and flight operations should refer to and be familiar with the facility information included on pages 1 through 7. The aforementioned Pilot Briefing Sheet should be made available to any and all helicopter operators who may have a foreseeable need or requirement to land at this facility. 14%* EMERGENCY PROCEDURES & NOTIFICATION SHEET An Emergency Action Plan and Notification checklist can be found on pages 17 and 18. This checklist is to be utilized in the case of any helicopter incident or accident. The heliport owner should post this checklist conspicuously for use on-site to include maintaining a copy at security. Pre -accident planning and training should be practiced on an annual basis to ensure all personnel are properly trained. This is in addition to the Heliport Emergency Procedures section which details specific training procedures and interfaces with the local emergency management representatives. CAMPUS EMERGENCY/SECURITY GRID MAF On page 19 is an Area Emergency/Security Grid Map with street labels as recommended by NFPA-418 Annex B.1.4.5. In the event of an incident or accident this map can be used to describe the exact location of an emergency occurring near the heliport site. Copies of this map should be posted in the heliport waiting area where security personnel are stationed during flight operation as well as supplied to the local Fire Station(s). HeliExperts International LLC ©2016 All Rights Reserved Page 1 DRAFT WMC Heliport Manual HEI-Hosp PPR (PRIOR PERMISSION REQUIRED): Vail Valley Medical Center (VVMC) policy requires a Letter of Agreement for any helicopters to land at their heliports. This can be accomplished through direct contact with the heliport manager xxxxxx xxxxxxxx, at (xxx) xxx-xxxx who will refer requesters to the proper personnel. For those helicopter operators where written permission is in place, Hospital Security along with in-house medical contacts will be notified of any helicopter transport as soon as it has been scheduled. VVMC will act as the coordinator for all helicopter and heliport operations. Specific notice is required for each operation. All standard operators will have reviewed this material and have a specific written agreement for use of the VVMC Heliport. Pilot acknowledgement of reading and agreeing to follow the prescribed procedures contained within this briefing material is required. ':LIGHT PATHS: Recommended heliport Approach/Departure paths are depicted on enclosed aerial photo inserts. Approach/Departure Paths: 2800/1000 Is a curved approach/departure path oriented along the 1-70 Interstate corridor to the East of VVMC and supports a standard approach departure angle of 8- 120 and greater, and is free of obstacles within the 8:1 App/Dep floor as of the printing of this manual and is suitable for day, night and NVG operations. • 0600/2400 Is a curved approach/departure path oriented along the 1-70 Interstate corridor to the west of VVMC and supports a standard approach departure angle of 8-120 and greater, and is free of obstacles within the 8:1 App/Dep floor as of the printing of this manual and is suitable for day, night and NVG operations. Low altitude overflight of the Vail Valley residential areas to the south of the 1-70 Interstate corridor beyond the recommended approach departure paths should be avoid whenever possible. Pilot discretion and safety of operations dictate the best course of action for all potential situations. HeliExperts International LLC ©2016 All Rights Reserved Page 2 DRAFT VVMC Heliport Manual HEI-Hosp SIZES AND LIMITATIONS: The "Design" helicopter for the WMC heliport is the AgustaWestland AW -139. Key Heliport Dimensions Area as Follows: • TLOF (Touchdown and Liftoff Area): • FATO (Final Approach and Takeoff Area) • FATO Safety Area: • TLOF Max Gross Weight Capacity: 46'X 46' 85'X 85' 115'X 115' 15,000 lbs. HeliExperts International LLC ©2016 All Rights Reserved Page 3 DRAFT WMC Heliport Manual HEI-Hosp FACILITY INFORMATION FAA Identifier -To Be Determined - Facility Name Vail Valley Medical Center Heliport Address 181 West Meadow Drive Vail, Colorado 81657 Latitude/Longitude (estimated GPS) N - 390 38' 37.95" / W - 1060 22' 53.81 " N - 390 38.633'/ W - 1060 22.897' N - 39.6438760 / W - 106.3816150 Heliport Elevation (estimated) 8,250 ft. / 2,514 m (MSL) // 75' / 23m (A GL) Preferred App/Dep Paths 2800 / 1000 (curved) 0600 / 2400 (curved) Magnetic Variation 9.020 E Size: TLOF: 46' X 46' FATO: 85' X 85' FATO Safety Area: 115' X 115' Max Gross Weight 15,000 lbs. Lighting Perimeter Wind Indicator Yes / Lighted AWOS xxx.xxx Radio equenc xxx.xxx Hours of Operations Day & Night / VFR Only Type Operations Private Use PPR (Prior Permission Required) On Site Manager Xxxxxx xxxxxxx • Phone (offi (xxx) xxx-xxxx • Phone (cell) (xxx) xxx-xxxx Security (xxx) xxx-xxxx Maintenance (xxx) xxx-xxxx HeliExperts International LLC ©2016 All Rights Reserved Page 4 DRAFT WMC Heliport Manual HEI-Hosp AERONAUTICAL MAP OVERLAY Vail Valley Medical Center Heliport - P • ME XMap_) 8 j FAA ID: TBD o Location (Estimated) aec q�,! N - 390 38'37.95" ge •� ° W 1060 22'53.81" - .11484' '� 115 o Elevation: 8,250 ft. • 1 • bldgs b`ry \may n ti _ •y n VVMC Heliport 1 tl 600 p0 o r• • 11260 0 E-AG1 362�r t tVi !0010 57 A,o (283); .dail-�' -"1rFlDlF area ` �Sici ydo 60 • �i 11 • f ,_ ®_ SS • N' 8L' .14603 11888 13092 `• f Red Cliff 'b dge :�' �area s `J1� .� '' 1 l r l l •' MTN-AWOS 3 1 l3 07 do Pa a Denver Sectional E 95th Edition onds r Published: 21 JUL 2016 EM Data use subject to license. N M Del-orme. XMap® 8. 0 1 2 3 4 5 www-delorme.com MN (8 90 E) Data Zoom 9-7 HeliExperts International LLC ©2016 All Rights Reserved Page 5 DRAFT WMC Heliport Manual HEI-Hosp HELIPORT AIRSPACE OVERLAY Vail Valley Medical Center Heliport HeliExperts International LLC ©2016 All Rights Reserved Page 6 DRAFT WMC Heliport Manual HEI-Hosp HELIPORT & BUILDING AREA Vail Valley Medical Center Heliport New VVMC Heliport OLD VVMC Heliport ' (f; � �� f�.10 — n T .� I HeliExperts International LLC ©2016 All Rights Reserved DRAFT VVMC Heliport Manual Ty/ Page 7 HEI-Hosp Responsibilities and Guidelines Four separate departments are involved to one degree or another with helicopter operations: • Hospital Administration • Hospital Medical Staff • Security Staff • Ground Maintenance Staff Each department head is responsible for the safe and proper conduct of his or her staff members who, as part of their job functions, are exposed to operating helicopters at the heliport. HOSPITAL ADMINISTRATION The VVMC Facility Manager is charged with the overall operational responsibility of the landing area and will review and authorize requests for the use of the facility. All transport requests should go through the on -staff Emergency Room Department Head to ensure all parties have been notified of any pending transports. Safety requests should always receive the highest priority. Requests to operate the heliport for operations directly related to the specific site mission should receive the next priority. All accommodating operations that are not directly associated with patient transport (e.g., training, education and/or public relations events) must be reviewed and approved by senior management personnel. VVMC administration, legal, safety and risk management departments will coordinate for permission of all Helicopter Air Medical Transport agencies to assure the operator has the appropriate certifications, insurances as well as has named "Vail Valley Medical Center", its management and design team as "Additionally Named Insured" on the appropriate insurance policies. VVMC facilities manager will assure that all helicopter air ambulance operators have copies of the appropriate VVMC policies and a copy of the most up to date Pilot Briefing Information Sheet. Hospital administration has designated the VVMC Emergency Department (ED) responsible for informing VVMC's security of the details governing any authorized patient transports or helicopter landings. The expected date and time of landing, anticipated ground time (if any), type of patient to include patient destination and contact with the aviation organization involved are the minimum requirements that should be addressed and communicated. Any special needs, such as specialty patient requirements i.e. Stemi, HeliExperts International LLC ©2016 All Rights Reserved Page 8 DRAFT VVMC Heliport Manual HEI-Hosp Neonate, Balloon Pump..., multiple patients, bariatric patient, multiple aircraft and extended ground times should be handled on a case-by-case basis. The hospital administration has designated the Facilities Director to be the lead in all matters dealing with the FAA and other agencies as it pertains to their heliport and flight operations at their facility. The Director of Safety and Director of Facilities will be familiar with all pertinent information regarding the FAA Airport Master Record (FAA Form 5010) and the need for keeping that information up to date. It is noted that FAA regulations require a minimum of 90 days' notice for any construction, alteration, activation, deactivation, or changes in status at any heliport. There are also additional notification requirements for any aviation hazards which may occur on or around the heliport. HOSPITAL MEDICAL Patient Transport: The department requesting or initiating a request for the helicopter will contact the WMC ED to inform them of the transport request. The ED will notify WMC security of the pending helicopter patient transport. Medical staff may be requested to assist with patient movement to the helicopter. Additional information that should be passed along to the ED and Security Department as soon as possible in regards to any transport is: patient type i.e. Neonate, Stemi, Burn, Trauma..., need for additional lifting help, if any, number of patients, multiple aircraft and what transport program is being utilized. HOSPITAL SECURITY STAFF In addition to those specific items identified in the Heliport General Safety section, the following list identifies specific general responsibilities for security personnel. Each shift of the security personnel should include a visual inspection of the heliport to ensure that there are no unauthorized personnel, snow, ice, or debris on the heliport that may affect safe operations. If possible, immediate removal of any unwanted personnel, or correction of any deficiencies, should be performed. If such action cannot be accomplished, the heliport should be taken out of service and secured until the situation can be rectified. Regional helicopter air ambulance dispatch centers along with the hospital ED will also need to be notified immediately. 2. Check all lights and lighting systems daily. Lights that are not functioning should be reported immediately to the facilities maintenance department in charge of repairing such items. Any other safety discrepancy should also be corrected. Flight operations personnel should be notified immediately of any discrepancy. 3. A security person shall be present for all operations, e.g. landing, takeoff and loading. HeliExperts International LLC ©2016 All Rights Reserved Page 9 DRAFT WMC Heliport Manual HEI-Hosp 4. Onsite security personnel shall be trained in the proper operation of the heliport foam fire suppression system and available portable fire -fighting equipment. 5. Onsite security personnel shall also be fully trained in the activation of the facilities Emergency Action Plan. 6. Onsite security personnel shall be fully trained in the location and use of all pertinent fire alarms. 7. All security personnel should wear hearing and eye protection during all helicopter flight operations which they are exposed to as directed by OSHA standards. 8. At a minimum, 10 minutes prior to the scheduled arrival of any helicopter, onsite security personnel will go to the heliport and conduct a pre -check to verify safe and operational conditions exist. Security personnel will then await radio or telephone contact regarding the incoming helicopter. 9. When the helicopter is in sight or can be heard, onsite security personnel will reaffirm that the rooftop heliport is secure and clear. 10. Onsite security personnel shall ensure that no one approaches the aircraft while the rotor blades are in motion, unless clearly and specifically authorized by the pilot or crew on the helicopter. DO NOT APPROACH the helicopter unless specifically instructed to do so by the pilot and only if properly equipped with hearing and eye protection and trained to do so in the manner instructed by the flight operations program being utilized. 11.Onsite security personnel shall ensure that bystanders and any personnel not connected directly with the helicopter operation and the patient transport are kept clear of the heliport and at a safe distance. 12. Onsite security personnel may be asked to assist flight crew or staff members during patient transport. Safety Equipment List The following equipment is to be stored in the heliport designated area at all times and readily available for onsite operations: 1. Hearing Protection (required within 100' of running helicopter) 2. Safety Glasses (required within 100' of running helicopter) 3. Portable Fire Extinguisher 4. Radio or cell phone for direct communications with helicopter or flight department HeliExperts International LLC ©2016 All Rights Reserved Page 10 DRAFT WMC Heliport Manual HEI-Hosp HOSPITAL MAINTENANCE STAFF WMC maintenance personnel are not ordinarily associated with the operation of the helicopter during normal flight operations. However, the facility maintenance team's responsibilities are significant and contribute to the overall safe and efficient use of the heliport. Beyond the knowledge of those items identified in the Heliport General Safety guidelines, maintenance team members are responsible for the following: Maintain the heliport, the lighting system, fire extinguisher and the surrounding area in a clean and orderly manner. Removal of snow, ice, and any other debris from the area of the heliport will be the responsibility of maintenance in coordination with security and hospital administration. 2. Repaint heliport markings when they become faded or worn and difficult to see and identify. 3. Replacement of the windsock fabric before it becomes worn and tattered and no longer functional and replacement of the windsock lights as needed. 4. Perform, at a minimum, a weekly check of all lights and lighting systems when onsite. Lights that are not functioning should be replaced or repaired immediately. Any other safety discrepancy should also be corrected. Flight operations personnel should be notified immediately of any discrepancy. Coordination with WMC security department should occur during normal daily operations for any additional maintenance requirements. 5. Notify WMC administration, security personnel and regional helicopter air ambulance flight operations immediately if the heliport is not fully functional for any reason. One of the regional helicopter air ambulance flight operations can assist in making the determination on how a discrepancy may affect their operations at the heliport and suggest the most appropriate course of action. This may entail operational restrictions be imposed until corrective action can be taken. For example, if there were a problem with the heliport lighting a restriction of daytime only operations may be appropriate. SNOW AND ICE REMOVAL Areas located in northern latitudes where an appreciable amount of snow can be expected during the winter months need to develop strategic snow removal processes and procedures for their heliport. A functional approach that will provide for easy removal and disposal of accumulated snow so as not to create a hazard around the heliport and prevent potential white out conditions and slip and fall hazards is critical to long term safety. The heliport itself should be cleared of snow and ice whenever possible prior to helicopter operations being conducted. HeliExperts International LLC ©2016 All Rights Reserved Page 11 DRAFT WMC Heliport Manual HEI-Hosp To remove ice from heliports and access ramps you should NEVER use Rock Salt. Rock Salt is an extremely corrosive material in nature and can cause significant damage to a helicopters metallic structure. Rock Salt can, under the right conditions, become a serious safety hazard by becoming blown debris by a helicopters rotor wash reaching an appreciable velocity that can cause serious injury to staff or bystanders. A good low cost alternative to Rock Salt for ice and snow melt purposes is a chemical known as "Urea". Urea, or carbamide, is an organic compound that is synthesized from natural gas. The primary use for urea is as a macronutrient ingredient in fertilizers where it provides a ready source of nitrogen. There are other commercial snow and ice melt products specifically designed for aircraft applications such as potassium acetate, sodium formate and glycol to name a few that may also be used. However, some of these products can be expensive and a thorough understanding of local EPA regulations is important. Prior to using any commercial products for removing snow and ice it is highly recommended that the helicopter's manufacture criteria be referred to for any potential compatibility issues that may exist. A long-term solution for snow and ice removal at heliports may be the incorporation of a snow melt system. This is something that is much easier to accomplish during the initial design phase of a heliport. Snow melt systems generally use either electrical heating elements imbedded in the concrete or heated glycol which is pumped through piping imbedded into the heliport itself. For additional wintertime RM Circular AC 150/520-30C, Ai tegies and recommendations refer to FAA Advisory inter Safety and Operations. HeliExperts International LLC ©2016 All Rights Reserved Page 12 DRAFT WMC Heliport Manual HEI-Hosp SAFETYAND TRAINING PROGRAM APPLICATION The purpose of the safety and training program is to familiarize all personnel with the hazards associated with heliport flight operations and helicopter transport. It also provides maintenance personnel with standard operating procedures for the ongoing upkeep and maintenance of the heliport. This manual and its information is designed to supplement all Flight Operations Departments that may operate at this facility as well as create standard operating procedures for the onsite heliport. Any helicopter specific hands on training should be conducted with the appropriate helicopter transport personnel. Any conflict arising between existing protocols and this manual should be resolved immediately between administrative staff and the appropriate representative from the helicopter flight program. Each member of the building support team, including authorized heliport manager(s), should be intimately familiar with the contents of this section of the Heliport Facility Manual. Following a reasonable time for review and study, the supervisor of each support service team will personally evaluate each team members capability with respect to the hazards associated with working around o7Rating helicopters and the responsibility to perform his or her duties in a�safe and professi nc�al manner. NO ONE shall be alloweAn or around the heliport during flight operations, unless they have been specifically trained by a qualified person. The training, testing and authorization of individuals may be administered and controlled by instituting a documented and written training checklist for both initial and annual recurrent training purposes. (This process is highly recommended) BASIC INFORMA'I ION: I HE HELICOPTER While each helicopter has its own distinct design and characteristics, the mechanics of control are basically the same. The single -rotor helicopter produces lift by rotating airfoils (rotor blades) at speeds of 350 to 500 revolutions per minute (rpm). These rotor blades are driven by an engine(s) through a transmission. While an airplane requires forward airspeed to produce lift over its wings, the helicopter need only rotate its blades to achieve the same results. To produce lift, the pilot merely raises the collective pitch control located on the left side of the pilot seat. This effectively changes the pitch angle of all rotor blades collectively, thereby increasing or decreasing the resultant lift. As the rotor blades revolve, they form a disc, called the rotor disc. The cyclic stick that is located in front of the pilot's seat controls the rotor disc tilt for directional control. To move the helicopter forward, the cyclic stick is moved forward, tilting the rotor disc only a few degrees down HeliExperts International LLC ©2016 All Rights Reserved Page 13 DRAFT WMC Heliport Manual HEI-Hosp in front. The resulting thrust pushes the helicopter forward. Movement of the cyclic control either laterally left or right or in the rearward direction results in a similar action, as the helicopter will then move in the desired direction. In forward flight, the cyclic stick controls forward speed, direction of flight, and, in coordination with the collective control, altitude. The anti -torque rotor, also known as the tail rotor, counteracts and controls the torque created by the main rotor. Without a tail rotor, the body of the helicopter would normally spin at a hover (with direction varying by helicopter model), reacting to the rotation of the main rotor blades. The tail rotor also provides heading control for turning while at a hover or in flight. Hovering turns are made as the pilot changes the pitch of the tail rotor blades by using the tail rotor pedals, located on the cockpit floor just in front of the pilot's seat. HAZARDS OF ROTATING BLADES There exists a definite hazard for blade contact to those not familiar with the procedures required for safe operations around a helicopter whose rotor blades are turning. The main rotor blades on certain types of helicopters can droop to below four feet above ground level when the aircraft is being started or stopped, i.e. slow moving blades. Being familiar with the various makes and models of helicopters that will ultimately utilize your facility and the required main and tail rotor clearances they require will improve overall operational safety. W Due to their high rotational rate the turning tail rotor blades of a helicopter can be invisible to the naked eye and should command great respect. Some tail rotor systems are only a foot or so above the ground and average about five feet in diameter. Extreme caution should be exercised when walking around an operating helicopter and personnel should NEVER walk toward the tail end of the helicopter or approach a running helicopter from the rear. Passing behind a running helicopter is extremely dangerous as the tail rotor extends beyond the end of the aircraft and the rotating blades are not easily visible. NEVER pass behind an operating helicopter! Always approach the helicopter in full view of the pilot and only after receiving his or her permission to do so. The tail rotor cannot be seen from the cockpit and is not generally lighted; as a result, it is even more difficult if not impossible to see at night. There are some specific models of helicopters that you may encounter that are only safe to approach and depart from the sides, not directly from the front of the helicopter. Knowing these differences is crucial to maintaining a safe working environment at the heliport. HeliExperts International LLC ©2016 All Rights Reserved Page 14 DRAFT WMC Heliport Manual HEI-Hosp PERSONNEL AROUND HELICOPTERS There should be a designated area clear of the helicopter landing and takeoff area where personnel assisting in the flight operation can safely wait for the helicopter to land or takeoff. This area should be identified with some type of signage and or visual markings on the pavement and should be included in both initial and annual recurrent training. As a general rule of thumb a safe distance for individuals near the heliport to remain clear is at least 200' from the Touchdown and Liftoff (TLOF) area. It must be made clear to all personnel connected with the program that no one, other than those properly briefed and trained, may approach an operating aircraft. Responsibility for this lies with the administration and is a basic requirement for helicopter safety. A strong commitment to safety must be made to protect everyone from the hazards of the rotating main and tail rotor blades. Who may approach the helicopter? 1. Authorized and trained personnel only. 2. Only the necessary number of individuals to accomplish the required task. When to approach the helicopter? 1. Only approach the helicopter after: a. The helicopter has touched down and; b. The engine speed has been reduced to idle and; c. When a pilot or another crew member has exited the helicopter and; d. When a visible and clear signal has been given from the pilot to approach. ii - - - - i - --- -- -- - - - r Approach from front, preferably from the 10 and 2 O'clock position or the sides as appropriate for the helicopter make and model being used. 2. Remain visible to the pilot at all times. 3. Do not run, always walk. 4. Never approach from or depart towards the tail of the aircraft. 5. The airspeed probe of the helicopter is generally a bare metal pointed tube with a whole in the center of it located at the front of the helicopter. They can be hot if the anti -ice heater for that probe has been activated. It is highly recommended not touch the airspeed probe at any time. HeliExperts International LLC ©2016 All Rights Reserved Page 15 DRAFT WMC Heliport Manual HEI-Hosp NOISE HAZARDS Helicopter engines, blades and transmissions produce a great deal of high frequency sound; therefore, continual close -in exposure can impair and damage hearing. Personnel in and around an operating helicopter should be provided and use appropriate hearing protection as spelled out by OSHA criteria. CAUTION helicopter noise can make verbal communication very difficult around the helicopter and this can lead to miscommunication and confusion. The typical high noise area is generally restricted to within 50' of the helicopter at ground idle but will be greater when aircraft are at full throttle, at a hover, taking off or landing. Members of the general public should never be within this area when the helicopter is running. Helicopter noise may cause disorientation and severe distraction to those not familiar with helicopters. Main rotor, tail rotor and engine noise, in addition to the engine exhaust, can distract personnel. Always use caution. DOWNWASH HAZARDS Helicopters can generate a significant amount of air flow during normal operations. From the perspective of ground safety, we are most concerned with the wind generated by the helicopters during hovering operations or slow flight, e.g. landing and takeoff. The figures below illustrate a typical helicopters downwash AKA "Rotor -Wash". The velocity of the rotor waste helicopter is dependent on its disc loading. As a general rule, larger heavier helicopters have higher disc loadings and therefore will develop higher downwash velocity. For example an S-76 (one of the larger helicopters in EMS service) has a horizontal velocity of about 40 MPH some 40' from the center of the rotor. This downwash can extend some distance, up to 3-4 rotor diameters away from the helicopter. Locations within this area of influence should be inventoried and kept clear of loose debris, persons and sensitive property during all operations. OUT OF GROUND EFFECT (OGE) Largo Hlade I I vol lex 4K 1 L I � HeliExperts International LLC ©2016 All Rights Reserved DRAFT WMC Heliport Manual IN GROUND EFFECT (IGE) Blade Tip No Wind Hover _ Vortex = Page 16 HEI-Hosp HELIPORT GENERAL SAFET The following guidelines are applicable to all staff members - 1. No unauthorized personnel are to be on the heliport any time the heliport is active. Only designated and trained personnel should be around the heliport. 2. No one is allowed on the heliport while the rotor blades are in motion unless directed by and specifically authorized by the pilot. 3. Never approach the helicopter until signaled by the pilot or other flight crew member. 4. At no time is anyone permitted near the tail of the aircraft. Certain helicopters also have hazards to the front of the helicopter. Be familiar with the different procedures needed for the type of aircraft utilizing your heliport.* 5. Always approach the aircraft in full view of the pilot.* 6. 7. 8. 9. 10 No smoking is permitted on the heliport or within 50' of the helicopter itself. No running is permitted on or in the vicinity of the heliport. No, hats, bed sheets, loose articles by or ingested by the helicopter shy Do not throw anything toward or frc objects and debris that could be blown on the heliport.* Only properly trained and qualified personnel should be allowed to assist with the boarding of passengers from a running helicopter.* 11. Do not lift anything higher than eye%�Mft6n near the helicopter.* 12. No equipment is to be under the rotor disc of the helicopter at any time.* 13. During night operations, care should be taken that any lights, floodlights, flashbulbs, etc. be pointed away from the aircraft while it is landing or taking off. 14. Helicopters should never be left unattended at the heliport. There should always be a crewmember or security staff member at the helicopter at all times. Helicopters by their very nature are subject to the curious. 15. Be familiar with emergency action plans that include provisions for a helicopter mishap on or in the vicinity of the heliport. Be knowledgeable of, and able to perform, assigned duties. (*) denotes items where the procedures for a helicopter parked with the blades stopped do not pose the same need for extreme caution. HeliExperts International LLC ©2016 All Rights Reserved Page 17 DRAFT WMC Heliport Manual HEI-Hosp VAIL VALLEYMEDICAL CENTER EMERGENCYACT/ON PLAN PROCEDURES & NOTIFICATIONS IN THE EVENT OF AN ACCIDENT! 1. Communications: The heliport security person on duty will contact the appropriate public emergency agencies (i.e., fire or police department) by dialing 911 and advise them of the exact emergency, where it is located, what assistance is needed, and if there are any injuries. If assistance is needed other than on the heliport, refer to the Area Map with labels posted in the heliport document cabinet for appropriate area and street names. The authorized helipad manager is required to carry a radio at all times and a hard line telephone is located in the main building office which also serves as the Helistop office. If there are injuries to any persons, the security person will assist in a manner consistent with the situation and capabilities of that person and training received. 2. Fires: The authorized helipad security person will attempt to control any small fires with the portable fire extinguishers and assist in the safe evacuation of any crew, passengers or other personnel. This also applies to fires not associated with the helicopter or heliport. 3. Follow-up: Property management will then coordinate follow-up efforts with the following public safety agencies as needed: Vail Police, Department: (XXX) xxx-xxxx Vail Fire Department: (XXX) xxx-xxxx N01". 911 for urgent communications 4. Aviation Notifications: After the situation is under control, if the accident involves substantial damage to the aircraft or personal injury, notify the following: FAA Flight Standards District Office: Denver FSDO National Transportation Safety Board (NTSB): 24-hour Response Operations Center (ROC) HeliExperts International LLC ©2016 All Rights Reserved DRAFT VVMC Heliport Manual (800) 847-3808 (844) 373-9922 Page 18 HEI-Hosp HELIPORT Emergency Action Plan - Cont. 5. Reporting: If there is doubt about the need to report the accident, call any of the above agencies with a brief description of the circumstances to determine whether or not a formal report is required. 6. Crash Site: In the event of a serious aircraft accident, property management or their designee will ensure the crash site is preserved until the NTSB or its authorized representative takes custody of the wreckage and establishes control of the site. The following items are standard NTSB protocols that should be followed. 7. Establish a Perimeter • Protect property • Prevent the disturbance of wreckage and debris except to preserve life, rescue the injured, or protect the wreckage from further damage • Protect and preserve ground scars and marks made by the aircraft • Admit Public Safety Personnel access to the wreckage to the extent necessary to preserve life, and/or stabilize HAZMAT • Maintain a record of personnel who ter the ac 'nt site 8. Prior to NTSB Arrival on Scene Re rict Acc ss only to Authorized Personnel • FAA • Police/Fire/EMS • Medical Examiner/Coroner • Other Emergency Services Agencie NOTE: Wh he rI notification to the NTSB by the operator of the aircraft is required under NTS 0-4, some state regulations require the licensees or their agents to report ALL aircraft accidents/incidents on or near their facility to the local police and the State Aeronautics Authority. MEDICAL EMERGENCIES — If the emergency does not involve the helicopter; follow the normal building management procedures for addressing the medical emergency. DANGEROUS GOODS — These materials are not anticipated to be on the heliport. In the event they are on the heliport; please contact the Security Department. NATURAL DISASTERS & SECURITY ISSUES — Reference building management's published formal or informal policy and procedures. "NOTE. The Fire and Police Department are the leads in the event of an emergency and in charge of the scene upon arrival. HeliExperts International LLC ©2016 All Rights Reserved Page 19 DRAFT WMC Heliport Manual HEI-Hosp VAIL VALLEYMEDICAL CENTER EMERGENCY GRID MAP IA W NFPA-418 (To be posted at Heliport & at local first responders' stations) Grid squares are 500'X 500 ; total grid is 4, 000'X 4, 000' HeliExperts International LLC ©2016 All Rights Reserved Page 20 DRAFT WMC Heliport Manual HEI-Hosp HELIPORT EMERGENCYPLANN/NG AND TRA/N/NG SECT/ON //A/W NFPA 418 Items not already covered in this manual will be jointly developed with Philadelphia 76ers Camden Training Facility administration, fire safety professionals and local public safety agencies and included as either supplements or additions to this manual. Some of these already exist in the system and need only to be incorporated or referenced. Examples include medical emergencies, fires and natural disasters. Appropriate details concerning emergency planning and interface with first responders can only be developed as a result of a one on one team effort. NFPA-418 / Annex B Heliport Emerge cy Planning and Training for Safety PmWel This annex is not a part of the requirements of this NFPA document but is included for informational purposes. B.1 General. If safety personnel are provided at a heliport, the heliport operator should provide initial and recurrent training aimed at providing the safety personnel with the knowledge and skills necessary to deal effectively with an emergency at the heliport. B.1.1 The training should address, at least, the following subjects: 1. Operation of the heliport 2. Safety procedures around helicopters during ground operations 3. Communication systems at the heliport 4. Heliport emergency plan B.1.2 Heliport emergency planning is the process of preparing a heliport to cope with an emergency that takes place at the heliport or in its vicinity. The following are examples of heliport emergencies: 1. Aircraft emergencies, such as crashes on or off the heliport 2. Medical emergencies 3. Dangerous goods occurrences 4. Fires 5. Natural disasters B.1.3 The purpose of heliport emergency planning is to minimize the impact of an emergency by saving lives and maintaining aircraft operations. HeliExperts International LLC ©2016 All Rights Reserved Page 21 DRAFT WMC Heliport Manual HEI-Hosp B.1.4 The heliport emergency plan sets out the procedures for coordinating the response of heliport agencies or services (e.g., air traffic services unit, fire -fighting services, heliport administration, medical and ambulance services, aircraft operators, security services, and police) and the response of agencies in the surrounding community (fire departments, police, medical and ambulance services, hospitals, military, and harbor patrol or Coast Guard) that could be of assistance in responding to the emergency. B.1.4.1 A heliport emergency response plan should be established at a heliport. B.1.4.2 The plan should identify agencies that, in the opinion of the heliport operator, could be of assistance in responding to an emergency at the heliport or in its vicinity. B.1.4.3 The plan should specify the procedures for at least the following emergencies: 1. Aircraft crash or other accident within the heliport perimeter 2. Aircraft crash outside the heliport perimeter 3. Trauma injury to personnel 4. Medical emergencies B.1.4.4 Where an approach/departure path at a heliport is located over water, the plan should identify which agency is responsible, for coordinating rescue in the event of an aircraft ditching and indicate how to contact that agency. B.1.4.5 The plan should include, at a minile, the following information: 1. Types of emergencies planned for 2. How to initiate the plan for each emergency specified 3. Names of agencies on and off the heliport to contact for each type of emergency, with telephone numbers or other contact information 4. Role of each agency responding to each type of emergency 5. List of pertinent and available on -heliport services with telephone numbers or other contact information 6. Copies of any agreements 07th other agencies for mutual aid and the provision of emergency services 7. Grid map of the heliport and its immediate vicinity 8. Use of any of the following equipment, if that equipment is provided at the heliport: a. Portable extinguishers b. Fire hoses, nozzles, and other similar appliances c. Extinguishing agents B.1.4.6 A heliport operator should consult all agencies identified in the plan about their role in the plan. HeliExperts International LLC ©2016 All Rights Reserved Page 22 DRAFT WMC Heliport Manual HEI-Hosp B.1.4.7 The plan should be reviewed and the information in it updated yearly by the heliport operator. B.1.4.8 A test of the emergency response plan should be carried out at least once every 3 years at a heliport that provides a scheduled service for the transport of passengers. B.1.4.9 At a rooftop heliport, at least one person who has received the training described in this annex should be available during aircraft operations. HeliExperts International LLC ©2016 All Rights Reserved Page 23 DRAFT WMC Heliport Manual HEI-Hosp Lat/Lon 39° 38'37.95" N 106'22'53.81" W (estimated) 39° 38.633' N 106° 22.897' W (NAD 83) 39.643876° N 106.381615° W Address 181 West Meadow Dr., Vail, CO 81657 Description: WMC is located on the northwest side of Vail south of 1-70. WMC heliport is a rooftop heliport on the east tower. I TLOF I 46'x 46' 1 FATO I 85'x 85' 1 MGW 1 15,000 lbs. I SITE INFORMATION Ground I I Elevated X Surface Type Concrete Elev. 1 8,250 ft. 1 Variation I 9° W I Nrst Wx / KEGS 1 135.575 Preferred App/Dep App/DePath 1 280011000 060012400 Windsock I Yes Fenced Site Yes Security Yes Fire Suppression Yes I (type) Foam System Windsock X Perimeter X Lead-in Flood X Beacon X Glide Slope PCL VHF I X I UHF I I Simplex I X Duplex I 800Mhz Transmit 123.025 Multicom Receive 123.025 Multicom PL na DPL na PL na DPL na NOTES: Heliport is "Private", prior permission to land is required. DRAFT/Pilot Information Briefing Sheet Last Updated: 12/5/2016 Page 1 of 2 Produced by HeliExperts International LLC ©2016 All Rights Reserved HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE LANDING AGREEMENT FOR HELICOPTER OPERATIONS By and Among <Helico ter Operators Name G• Here> And <Entity having ow"n011p & liability of heliport> HeliExperts International LLC ©2016 All Rights Reserved Page 1 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE DATE: xx/xx/xxxx LANDING AGREEMENT FOR HELICOPTER SERVICES This Agreement is made and entered into on this _ day of XX/XX/.XXXX, to be effective as of the X day of XX/XXXX, by and among (HELICOPTER VENDOR) an (state) not-for-profit / for profit corporation ("DBA"), (Aircraft vendor Name), a FAA Part 135 Certificate Holder ("DBA)" and together with (HELICOPTER VENDOR) "PROVIDER"), and THE XXXXXXXXX HELIPORT OWNER, an (state) not-for-profit/ for profit corporation. (PROVIDER and OWNER are sometimes referred to in this Agreement individually as a "Party" and collectively as the "Parties.") RECITALS A. WHEREAS PROVIDER is engaged in the busin ovi n helicopter services; 9 P , B. WHEREAS, HELIPORT WNER is engaged in the busin of operating a heliport; C. WHEREAS, HELIPORT OWNER has established certain policies, procedures, criteria and requirements that helicoumkpr providers must comply with at all times in order to be eligible to land on the helipad situated on their property at (Address here, City, State) (the "Helipad") as part of HELIPORT OWNERS helicopter transport program (the "Program"); D. WHEREAS, in order to qualify to land on the Helipad, PROVIDER is entering into this Agreement; NOW, THEREFORE, in consideration of the foregoing, and in consideration of the mutual covenants and obligations set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows: HeliExperts International LLC ©2016 All Rights Reserved Page 2 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE 1. BASIC TERMS AND CONDITIONS 1.1. GENERAL CRITERIA FOR HELICOPTER PROGRAM. PROVIDER acknowledges and agrees that the following are HELIPORT OWNERS general criteria for a HELICOPTER Program transport of a passengers to HELIPORT and agrees to comply fully with such criteria at all times: (a) Helicopter transport may be conducted only by those vendors who have been prescreened and authorized by the HELIPORT OWNER. (b) The Helipad will be used only by the HELIPORT OWNER and those additional entities it designates. (d) The Helipad is able to accommodate only one aircraft at a time for landing or take -off. If the occasion arse*re two helicopters request approach to the Helipad and the first cannot IVddanddtake off before the arrival of the second and there is not 014ptable paation Awe, the second requesting helicopter will be re%&d to orbit until the pad is clear or locate to an approved alternative landing site. (e) HELIPORT OWNER believes that it can best insure the safety its customers, clients and staff by permitting pilots to base their aviation decisions solely on criteria that implicate fIi ht safety (such as current and forecast weather patterns and phenomenon to include but not limited to; visibility, ceiling height and winds, as well as route of travel, etc (f) A PROVIDER's decision on the feasibility of transport due to weather or safety concerns will be final. However, if helicopter transport is denied due to weather or safety concerns that appear to have dissipated; parties may make one subsequent request to PROVIDER, assuming transport by other means has not yet been accomplished. HeliExperts International LLC ©2016 All Rights Reserved Page 3 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE 1.2. RELATIONSHIP OF THE PARTIES. The relationship of the Parties is that of independent contractors. Nothing in this Agreement is intended or will be construed as creating any kind of partnership, joint venture, or agency relationship between the Parties. Neither PROVIDER nor its employees, agents or subcontractors, if any, will in any way be deemed to be employees, agents or subcontractors of HELIPORT OWNER. Likewise, neither HELIPORT OWNER nor its employees, agents or subcontractors, if any, will be deemed to be employees, agents or subcontractors of PROVIDER. Nothing in this Agreement or otherwise will be construed to imply that PROVIDER is an exclusive provider or preferred provider of helicopter services for the Program. 1.3. TERM. Subject to the termination provisions contained herein in Section 1.4, this Agreement will be in effect commencing XX/XX/XXXX and continuing indefinitely (the "Term"). 1.4. TERMINATION. Either Party may terminate this Agreement upon thirty (30) days written notice to the other Party, without cause and without penalty. In the event of such termination, PROVIDER will forfeit all rights to land on the Helipad. In addition, at any time during the Term of this Agreement, HELIP� *OWNER may, in its sole discretion, terminate this Agreement, without penalty, upon oral notice, followed by prompt written notice, if HELIPORT OWNER deems that PROVIDER has not complied with the terms and conditions of this Agreement or any of HELIPORT OWNER applicable policies and procedures or if HELIPORT OWNER deems it to be in the best interest or safety of its customers, clients, staff or neighbors, and any right PROVIDER has or may claim to have to land on the Helipad will cease immediately upon such oral notice. 1.5. BILLING AND CHARGES FOR HELICOPTER SERVICES. Other than in the case of a Helicopter Emergency Medical Services (HEMS) transports, PROVIDER will seek HeliExperts International LLC ©2016 All Rights Reserved Page 4 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE payment for all services relating to the transport of passengers by directly billing and collecting from the clients and other persons for whose benefit such services are provided under this Agreement. 2. PROVIDER'S OBLIGATIONS AND RESPONSIBILITIES In order to be eligible to land at the Helipad, PROVIDER must comply at all times with each of the following provisions: 2.1. AIRCRAFT. PROVIDER may utilize only helicopters that meet the following minimum equipment requirements: PF (b) PROVIDER must operate under Part 135 registration for all flights in or out of the Helipad and compliance with respect t ent, training, FAA weather restrictions, qualifications of periknel and maintenance of aircraft. (c) PROVIDER must comply wit operators' approved operations specifications and manufactures operational lima r specific helicopter make and model. 2.2 PILOTS AND MECHANICS. PROVIDER will provide pilots and mechanics to staff its program that are in compliance with PROVIDER standards and the regulations of the U.S. Federal Aviation Administration ("FAA"). Each pilot will be factory trained or equivalent in helicopter transport and will demonstrate developed proficiency (day and night) in the applicable aircraft. Each pilot will maintain currency in the aircraft and possess, at a minimum, an FAA commercial license for aircraft type. In addition to all FAA -mandated training and currency requirements, no pilot may utilize the Helipad unless and until that pilot has completed the following training and education requirements: (a) Completion of HELIPORT OWNERS online training program (once the program is available and HELIPORT OWNER has notified PROVIDER of its availability); HeliExperts International LLC ©2016 All Rights Reserved Page 5 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE (b) Review of the online policies and the online training program (once available) within the preceding three hundred sixty (360) days; and (c) Any other requirement subsequently established by HELIPORT OWNER and communicated in writing to PROVIDER. PROVIDER will provide FAA -licensed airframe and power plant mechanics as necessary for the safe and efficient maintenance of its aircraft. Each mechanic will have appropriate maintenance experience and factory training or its equivalent on the make and model of the aircraft. 2.3. MISSION READINESS. PROVIDER agrees to keep its aircraft in a state of mission readiness. Mission readiness will mean that the aircraft and pilot will be available 24 hours per day, 7 days per week, to respond to all flight requests, subject to the regulations of the FAA, weather conditions, unforeseeable 4culties, or maintenance procedures or problems. PROVIDER will maintain its aircra tin accordance with its regular high maintenance standards, FAA requiremen , an PROVID-appro*nspection program. PROVIDER will perform scheduled, unschedul and routine daily maintenance on the aircraft as expeditiously as possible and maintain documentation of performance of such activities. PROVIDER will perform or cause to be performed, whenever deemed necessary by PROVIDER and as may be required by the FAA or other governmental authority having jurisdiction over the operation of the aircraft: (a) all major overhaul on the aircraft; and (b) all engine overhaul, inspection and maintenance service. 2.4. ENVIRONMENTAL LIMITATIONS AND TRANSPORT PROCEDURES. PROVIDER must comply at all times with the environmental limitations and transport procedures established by HELIPORT OWNER, when arriving and departing the Helipad. Such environmental limitations and transport procedures may be changed, from time to time, by HeliExperts International LLC ©2016 All Rights Reserved Page 6 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE HELIPORT OWNER through written notice to PROVIDER. Until written notice of a change, the following environmental limitations and transport procedures apply to the Helipad: (a) Pilots must utilize nearest certifed automated weather observation system to obtain pertinent information prior to arrival at and departure from HELIPORT, and must diligently monitor weather during approach and departure. (b) No flights to or from the Helipad may be conducted if wind velocity at the heliport exceeds xxxxxxxx (XX) knots. (c) No flights to or from the Helipad may be conducted if the gust spread at the heliport exceeds xxxxxxxxx (XX) knots. (d) Flights to or from the Helipad may be conducted only when FAA weather minimums prevail. (e) All flights to or from the Heliparl be conducted under the appropriate FAA IN Part 91 or 135 certificate f rporate or for hire operations. (f) For safety reasons, loading or u ding of passengers on the Helipad while helicopter rotor blades are rotating will be done at flight idle or with the engine off and the rotor blades at a full to . (g) PROVIDER's jVmunication cen er must notify the HELIPORT OWNER communication center of the estimated time of the helicopter's arrival at least ten (10) minutes in advance of estimated arrival at HELIPORT. (h) At times there are requests for filming or photographing a landing/takeoff or for tours of the Helipad. HELIPORT OWNER staff will make all decisions regarding such requests and will coordinate these requests with PROVIDER. If such request is granted, a member of the HELIPORT OWNER Security will escort any third party. HeliExperts International LLC ©2016 All Rights Reserved Page 7 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE (i) HELIPORT OWNER Helipad Disaster Plan, which will be attached as part of HELIPORT OWNERS online training program, will be followed in the event of a fire or other emergency on the Helipad. (j) PROVIDER will make its personnel available to attend HELIPORT OWNERS Heliport Review Committee upon reasonable notice and will provide data and information reasonably requested by such Committee. 2.5. PROVIDER'S OPERATIONAL CONTROL. Subject to the provision of Section 2.4, at all times PROVIDER will have operational control of the aviation aspects of a flight and will have sole and exclusive authority over initiating, conducting or terminating each flight of all aircraft. All requests for flights will be subject to and conducted in accordance with PROVIDER's operational procedures. The erating an aircraft will be in command of the aircraft at all times. No flight will commencentil ah -d unless the pilot is satisfied, at his sole discretion, that the aircraft ichanically s aircraft is properly loaded, the weather, Helipad, airport and any other conditions necessary for safe flight are acceptable. The pilot, in his sole discretion, may unilaterally make any changes prior to, or while in flight, to accommo in weather, air traffic, FAA directive, mechanical problems or other matters affecting the safety of the flight. Notwithstanding the foregoing, HELIPORT OWNER may, at its sole discretion, suspend operations and flight activity at the Helipad, when in its opinion a significant safety risk exists, including but not limited to, interruption of fire protection or spill control systems and/or hazardous material spills. HELIPORT OWNER may close the Helipad and/or suspend operations, as necessary and appropriate, to perform maintenance and repair of the Helipad. During such periods, all flight activity will be transferred to an alternate landing site. HeliExperts International LLC ©2016 All Rights Reserved Page 8 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE 2.6. PROGRAM DIRECTION. PROVIDER will designate one person to oversee the operation of, and be the point of contact for HELIPORT OWNER, for all matters relating to PROVIDER's responsibilities as stated in this Agreement. 2.7. CERTIFICATIONS. PROVIDER must maintain FAA Part 135 approval, and PROVIDER must comply with any applicable (state) Department of Transportation or local covenants pertaining to helicopter operations HELIPORT OWNER encourages PROVIDER to maintain the following additional certifications or memberships: (a) National Business Aviation Association (NBAA); (b) International Standards for Business Aircraft �Ierations (IS-BAO); and (c) (state/regional) Association of helicopter ices chapter membership. 2.9. SAFETY MANAGEMENT SYSTEA & RISK ASSESSMENT PROGRAM. PROVIDER must utilize a formalized safety management system and risk assessment tool that identifies potential hazards and creates objective criteria to measure the risk of transport, as provided in FAA InFO 07015 and otherwise known as a Risk Assessment Program, and must provide to HELIPORT OWNER written evidence of such Program annually. HELIPORT OWNER encourages PROVIDER to establish and operate a Safety Management System, as contemplated by FAA AC 120-92. PROVIDER should provide to HELIPORT OWNER written evidence of any Safety Management System it establishes. 2.10. HELIPORT OWNER POLICIES AND PROCEDURES. HELIPORT OWNER has adopted the policies and procedures applicable to its transport program that are outlined in this Agreement and will be attached to its online training program. From time to time, HELIPORT OWNER may, at its discretion, amend or revise such existing policies and procedures or develop and implement new policies and procedures as necessary and appropriate to facilitate HeliExperts International LLC ©2016 All Rights Reserved Page 9 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE the safe, environmentally sound and efficient operation and maintenance of the Helipad and shall provide PROVIDER with advance notice of any such amendments or revisions. If requested, PROVIDER will cooperate with and assist HELIPORT OWNER in the amendment, revision, development or implementation of such policies and procedures. PROVIDER hereby covenants and agrees to comply at all times with HELIPORT OWNER'S policies and procedures regarding the transport Program. 3. INSURANCE 4& 3.1. PROVIDER INSURANCE REQUIREMENTS. P OVIDER will, during the Term, maintain the following minimum insurance coverage: (a) All risk ground and flight aircraft hull insurance. (b) Aircraft Liability coverage providing liability insurance for property damage, personal injuries to passengers, staff, clients, defense, and third -party liability protection of at least $50,000,000.00 per occurrence, with no sublimits for property damage or third -party liability, and no passenger sublimits below $2,000,000.00. mob, Is (c) Comprehensive general liability and excess liability insurance (either in a single policy or a combination of primary insurance or self-insurance and excess or umbrella insurance) in amounts of not less than $10,000,000 combined. (d) Workers' compensation insurance for its employees in accordance with applicable Illinois requirements and standards. (e) Other (1) Additional Insured Status: HELIPORT OWNER (along with its affiliates, officers, directors, trustees, agents, volunteers and employees) shall be named HeliExperts International LLC ©2016 All Rights Reserved Page 10 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE as additional insureds under PROVIDER's Aircraft Liability coverage and its comprehensive general liability and excess policies. (2) Insurance Certificate: PROVIDER shall furnish to HELIPORT OWNER insurance certificates that clearly identify all insurance coverages. (3) Notice of Cancellation: No insurance coverage shall be suspended, voided, canceled or reduced in coverage in limits except after thirty (30) days' prior written notice to HELIPORT OWNER. 3.2. HELIPORT OWNER INSURANCE REQUIREMENTS. HELIPORT OWNER will, during the Term, maintain the following minimum insurance coverge: (a) Heliport Premises Liability (either in a single policy or a combination of primary and excess or umbrella insurance) in amounts of not less than $xx,xxx,xxx. (b) Comprehensive general liability insurance (either in a single policy or a combination of primary and excess or umbrella insurance) in amounts of not less than $xx,xxx,xxx. (c) Workers' compensation insurance for its employees in accordance with applicable state requirements standards. (d) Other (1) Additional Insured Status: PROVIDER (along with its affiliates, officers, directors, trustees, agents, volunteers and employees) shall be named as additional insureds under HELIPORT OWNERS primary Heliport Premises Liability insurance policy in the amount of $xx million. (2) Insurance Certificate: HELIPORT OWNER shall furnish to PROVIDER insurance certificates that clearly identify all insurance coverages. HeliExperts International LLC ©2016 All Rights Reserved Page 11 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE (3) Notice of Cancellation: No insurance coverage shall be suspended, voided, canceled or reduced in coverage in limits except after thirty (30) days' prior written notice to PROVIDER. 4. GENERAL CONDITIONS 4.1. REPRESENTATIONS, WARRANTIES AND COVENANTS. The Party indicated below hereby represents, warrants and covenants as follows: (a) PROVIDER will comply with all FAA regulations pertaining to helicopter operations and, in that connection, PROVIDEROdrmeets esents that ea aircraft, pilot and mechanic is properly licensed and certified or excee s minimum requirements as set forth in the applicable FAA regulations. (b) PROVIDER will obtain, and will maintain and keep in force, all consents, licenses, permits, approvals and authorization of federal, state and local governmental authorities which may be required to execute, deliver and perform its obligations under this Agreement and to provide helicopter services. (c) (Vendor Provider) is a not-fo ofit / for profit corporation, duly organized, validly ' existing, and in good standing under the laws of the State of xxxxxxx and has the power and authority to execute, deliver and perform its obligations under this Agreement. (Part 135 Vendor) is a corporation duly organized, validly existing, and in good standing under the laws of the State of xxxxxxx and has the power and authority to execute, deliver and perform its obligations under this Agreement. (d) HELIPORT OWNER is a for-profit corporation, duly organized, validly existing, and in good standing under the laws of the State of xxxxxxxx, and has the power HeliExperts International LLC ©2016 All Rights Reserved Page 12 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE and authority to execute, deliver and perform its obligations under this Agreement. (e) The execution, delivery and performance of PROVIDER of this Agreement have been authorized by all necessary corporate action on the part of PROVIDER. (f) The execution, delivery and performance of HELIPORT OWNER of this Agreement have been authorized by all necessary corporate action on the part of HELIPORT OWNER. 4.2. THIRD PARTY BENEFICIARIES. Nothing in this Agreement, expressed or implied, is intended to confer on any person other than the Parties hereto or their respective successors and permitted assigns, any rights, remedies, obligations or liabilities under or by reason of this Agreement. IR 4.3. ASSIGNMENT. Neither Part will assign t' Agr prit, in whole or in part, without the prior written consent of the other. 4.4. ENTIRE AGREEMENT. This Agreement represents the entire Agreement between the Parties, all other prior agree ' g merged herein, and this Agreement will not be modified except in writing signed by the Party against whom such modification is sought to be enforced. 4.5. GOVERNING LAW. This Agreement will be governed by and construed in accordance with the laws of the State of xxxxxxxx. 4.6. NOTICE. Any notices, demand or communication required or permitted to be given hereunder will be deemed effectively given when personally delivered, when actually received by guaranteed overnight delivery service, or five (5) business days after being HeliExperts International LLC ©2016 All Rights Reserved Page 13 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE deposited in the United States mail, with postage prepaid thereon, sent certified or registered mail, return receipt requested, and in all such cases addressed as follows: If to Heliport Owner XXXXXXXXX Heliport of (City) From XX/XX/XX: Attn: Chief Nurse Executive Address 1 Address 2 City, State Zip With a copy to: XXXXXXXXXX Heliport of (City) Attn: General Counsel Address 1 Address 2 City, State Zip If to PROVIDER: Vendor Attn: Operations Director Address 1 Address 2 City, State Zip IN WITNESS HEREOF, the Parties, through their respective undersigned authorized officers, have duly executed this Agreement the day and year first written above. Helicopter Vendor THE XXXXXXXXXXXXXXXX Heliport To be known as of XX/XX/XXXX as the XXXXX Helipad of (City) By: By: Its: HeliExperts International LLC ©2016 All Rights Reserved Page 14 of 14 Draft Example of Heliport Landing Agreement \ , U � y� minim MENNE NOSES MONIER ammom pm m ����� —•NNxU s "r 20 0 2olyOp�d 0 �' moms > W F a m `moo L9968 00'IIBA'M M 96BIUOAJ S 086 S W F O moon ����� Q�� m&w J� Y sddy2o a o NOIIGGVONIM1SV3 vi�� z U_ ����� �a< ��d o - b3IN30IVO1O3WA311VAIIVA vQ�o Q o 0 U m Q W LLo z' a 6F x MINIM 0- L991,8 00 'IIBA'AA M 96BIUOAJ S 08 0 SEMEN moos u. 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(PEC17-0025) ATTACHMENTS: File Name Description PEC17- Staff Memo - PEC17-0025 Lot 6 0025_Lot 6_Lia Zneimer Subdivision_1726_Buffehr Creek Staff Memo.pdf Lia Zneimer Subdivision A Lia Zneimer Lot 6 - Olson Residence - 1726 Buffehr Creek Road - Attachment A - PEC17-0025 Lot _Plans.pdf 6 Lia Zneimer Subdivision Plans B_Lia_Zneimer Lot 6_-_Olson_Residence -_Plat PEC17-0025.pdf Attachment B - PEC17-0025 Lot 6 Lia Zneimer Plat C Lia Zneimer Lot 6 - Olson Residence - 1726 Buffehr Creek Road - Attachment C 0 PEC17-0025 _Vicinity_Map.pdf Lot 6 Lia Zneimer Vicinity Map D_Lia Zneimer Lot 6-_Olson_Residence_-_Photos.pdf Attachment D - PEC17-0026 Lot 6 Lia Zneimer Photos TOWN OF Memorandum To: Planning and Environmental Commission From: Community Development Department Date: July 10, 2017 Subject: A request for the review of a final plat, pursuant to Section 13-12-3, Plat Procedure and Criteria for Review, Vail Town Code, to allow for an adjustment to the location of the platted building envelope for Lot 6, Lia Zneimer Subdivision, located at 1726 Buffehr Creek Road, and setting forth details in regard thereto. (PEC17-0025) Applicant: Pamela Olson and Grant D. Aldonas, represented by Ric Fields of Fieldscape, Inc. Planner: Chris Neubecker I. SUMMARY The applicants, Pamela Olson and Grant D. Aldonas, represented by Ric Fields of Fieldscape, Inc. is requesting final review of an Exemption Plat application, pursuant to Title 13, Chapter 12, Exemption Plat Review Procedures, Vail Town Code, to allow for an adjustment to the location of the platted building envelope for Lot 6, Lia Zneimer Subdivision, located at 1726 Buffehr Creek Road. The Community Development Department is recommending approval, with conditions, of the Exemption Plat application with the findings as listed in Section VI of this memorandum. For reference, the attachments include a copy of the proposed site plan showing the location of the building envelope (Attachment A), a copy of the proposed Plat (Attachment B), and a Vicinity Map (Attachment C). II. DESCRIPTION OF THE REQUEST The applicant is requesting a final review of an Exemption Plat application, pursuant to Title 13, Chapter 12, Exemption Plat Review Procedures, Vail Town Code, to allow for an adjustment to the location of the platted building envelope for Lot 6, Lia Zneimer Subdivision, located at 1726 Buffehr Creek Road. The purpose of this application is to create the plat entitled: Amended Final Plat, Lia Zneimer Subdivision, Lot 6, Town of Vail, Eagle County, State of Colorado (Attachment B). The new plat will modify the location of the platted building envelope in order to permit a patio to the north of the existing home. The existing plat for the Lia Zneimer Subdivision contains the following plat note, which prohibits the construction of a patio outside the envelope: `All eaves, decks, porches, patios, fences, and accessory structures must be contained completely within the approved building envelopes for each lot shown hereon." There is no change proposed in the total size of the building envelope. A portion of the existing building envelope at the front (north) and rear (south) of the existing home will be reduced in size, and another portion of the envelope on the side (northeast) of the existing home will be increased in size. The change to the location of the building envelope will facilitate a future patio to the northeast side of the home. The relocated area proposed for the building envelope is within all required setbacks and away from all platted easements. A corner of the new envelope will touch, but not encroach into, a platted drainage and utility easement. The topography of the new portion of the envelope is flatter than the area on which the home is located, and generally flatter (less steep) than the portions of the building envelope proposed to be vacated. There is no significant impact on natural vegetation where the envelope is proposed to be relocated. The area does contain grass and some landscaping, but no large trees or other significant vegetation. III. ZONING ANALYSIS Address: 1726 Buffehr Creek Road Legal Description: Lot 6, Lia Zneimer Subdivision Parcel Size: 0.954 acres (41,556 sq. ft.) Zoning: Residential Cluster Land Use Designation: Medium Density Residential Development Standard Allowed/Required Existing Proposed Lot Area: 15,000 sq. ft. 41,556 sq. ft. No change Setbacks: Front = 20' Front (N) 75" 65' (Building Envelope) Side = 15' Side (E) 39' No change Side = 15' Side (W) 59' No change Rear = 15' Rear (S) 68' No change Building Envelope Area: Not required by code 4,500 sq. ft. No change Building Height: Flat Roof = 30' Sloped 32.5' No change Town of Vail Page 2 Building Envelopes The purpose of platting building envelopes is to define the portion of the lot where structures on the lot must be located. In the case of the Lia Zneimer subdivision, the plat also requires that patios, decks, porches, patios, fences, and accessory structures must be located within the envelope. Building envelopes are more restrictive than setbacks, which only require that structures be located a minimum distance from a property line. Building envelopes are often used to maintain views and separation of structures, protect significant vegetation, and prevent development on sensitive areas including aquatic, geological and hydrological resources. When this subdivision was platted, one of the purposes of the building envelopes was to protect the open meadow between the homes and the road. This intention forced the homes to be farther to the south, at the toe of the slope and partially on the hillside. This resulted in the homes being tucked into the hillside on the rear, with the front of most homes near the flatter portion of the lot. Allowing the envelope to be modified will allow development of the patio (as well as future structures) to be built partially on the flatter portion of the site. An alternate location for the envelope was considered by the applicant, which would have moved a portion of the envelope to the east, on a steeper part of the lot. The alternate location is contrary to current regulations, which seek to avoid development on steep slopes. Town of Vail Page 3 Sloped Roof = 33' Building Height: Flat Roof = 30' Sloped 32.5' No change Density: 1 DU 1 DU No chan e GRFA: No chane No chane No change Building Height: Flat Roof = 30' Sloped Roof = 33' Sloped 32.5' No change Site Coverage: 10,389 sq. ft. (25%) 2,679 sq. ft. (6.4%) No change Landscape Area: 22,311 sq. ft. (70%) 34,908 s q . f t . 34,818 sq. ft. (-90 sq. ft. Parking: 4 spaces 4 spaces No change Building Envelopes The purpose of platting building envelopes is to define the portion of the lot where structures on the lot must be located. In the case of the Lia Zneimer subdivision, the plat also requires that patios, decks, porches, patios, fences, and accessory structures must be located within the envelope. Building envelopes are more restrictive than setbacks, which only require that structures be located a minimum distance from a property line. Building envelopes are often used to maintain views and separation of structures, protect significant vegetation, and prevent development on sensitive areas including aquatic, geological and hydrological resources. When this subdivision was platted, one of the purposes of the building envelopes was to protect the open meadow between the homes and the road. This intention forced the homes to be farther to the south, at the toe of the slope and partially on the hillside. This resulted in the homes being tucked into the hillside on the rear, with the front of most homes near the flatter portion of the lot. Allowing the envelope to be modified will allow development of the patio (as well as future structures) to be built partially on the flatter portion of the site. An alternate location for the envelope was considered by the applicant, which would have moved a portion of the envelope to the east, on a steeper part of the lot. The alternate location is contrary to current regulations, which seek to avoid development on steep slopes. Town of Vail Page 3 Alternative to Changing the Building Envelope One alternative to changing the location of the building envelope would be to change the plat note regarding patios, although this is not what the applicant has requested. The current plat note requires patios to be built within the platted envelope. If the language were changed through the subdivision platting process to remove or change this language, then the patio could be built outside the envelope. This could be accomplished by changing the plat note to read as follows, where only above grade structures (not at grade patios) as required to be within the building envelope: "All eaves, decks, porches, patios, fences, and accessory structures must be contained completely within the approved building envelopes for each lot shown hereon. " Before making this change, the PEC should consider the original goals of the Lia Zneimer subdivision, and if those goals are still relevant today. The applicant has indicated that they would be acceptable to this change to the plat note, in lieu of relocating the envelope. IV. APPLICABLE PLANNING DOCUMENTS Title 13: Subdivision Reaulations, Vail Town Code (in part) 13-12-1: PURPOSE AND INTENT: The purpose of this chapter is to establish criteria and an appropriate review process whereby the planning and environmental commission may grant exemptions from the definition of the term "subdivision" for properties that are determined to fall outside the purpose, purview and intent of chapters 3 and 4 of this title. This process is intended to allow for the platting of property where no additional parcels are created and conformance with applicable provisions of this code has been demonstrated. 13-12-2: EXEMPTIONS IN PROCEDURE AND SUBMITTALS: Z 0 "Exemption plats", as defined in section 13-2-2 of this title, shall be exempt from requirements related to preliminary plan procedures and submittals. Exemption plat applicants may be required to submit an environmental impact report if required by title 12, chapter 12 of this code. 13-12-3: PLAT PROCEDURE AND CRITERIA FOR REVIEW: 0 The procedure for an exemption plat review shall be as follows.- A. ollows: A. Submission of Proposal; Waiver of Requirements: The applicant shall submit two (2) copies of the proposal following the requirements for a final plat in subsection 13-3-6B of this title, with the provision that certain of these requirements may be Town of Vail Page 4 waived by the administrator and/or the planning and environmental commission if determined not applicable to the project. B. Public Hearing: The administrator will schedule a public hearing before the planning and environmental commission and follow notification requirements for adjacent property owners and public notice for the hearing as found in subsection 13-3-681 of this title. C. Review and Action On Plat: The planning and environmental commission shall review the plat and associated materials and shall approve, approve with modifications or disapprove the plat within twenty one (21) days of the first public hearing on the exemption plat application or the exemption plat application will be deemed approved. A longer time period for rendering a decision may be granted subject to mutual agreement between the planning and environmental commission and the applicant. The criteria for reviewing the plat shall be as contained in section 13-3-4 of this title. V. REVIEW CRITERIA The following are the review criteria from Section 13-3-4 Vail Town Code, as required to be reviewed per Section 13-12-3 C: 1. The extent to which the proposed subdivision is consistent with all the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and Staff finds the proposed exemption plat is consistent with all applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town. Specifically, the exemption plat helps to ensure that site improvements are limited to those areas of the lot designated by the building envelope. By limiting the size of the building envelope to the existing size, the applicant will gain no additional area, and will be able to create a patio on the flatter portion of the site, limiting site disturbance and tree removal, which is one of the objectives of the town. 2. The extent to which the proposed subdivision complies with all of the standards of this title, as well as, but not limited to, title 12, "Zoning Regulations", of this code, and other pertinent regulations that the planning and environmental commission deems applicable; Staff finds that the proposed exemption plat is in compliance with all standards of Title 13, Subdivision Regulations, and Title 12, Zoning Regulations, Vail Town Code. At this time, the applicant is proposing no changes to the design or the size of the home, although this change to the location of the building envelope will permit an at - grade patio. Town of Vail Page 5 3. The extent to which the proposed subdivision presents a harmonious, convenient, workable relationship among land uses consistent with municipal development objectives; Staff finds the proposed exemption plat presents a harmonious, convenient, workable relationship among land uses that is consistent with municipal development objectives. Staff has reviewed the location of the building envelope to ensure that the proposed change will have no impacts on views, light, access, existing vegetation, slopes, or other impacts to adjacent lots. The proposed location of the modified envelope will also allow for the construction of the patio on a portion of the lot that is not steeply sloped. 4. The extent of the effects on the future development of the surrounding area; Staff finds the proposed exemption plat will have no negative impacts on the future development of the surrounding area. The existing lots nearest to Lot 6 are both developed with single family homes. The proposed changes to the building envelope will have no impacts on the future development of the subdivision or any of the individual lots within the subdivision. 5. The extent to which the proposed subdivision is located and designed to avoid creating spatial patterns that cause inefficiencies in the delivery of public services, or require duplication or premature extension of public facilities, or result in a "leapfrog" pattern of development; As this application is for a modification to an existing platted and developed parcel, staff finds the proposed exemption plat will not cause any inefficiency in the delivery of public services and will not require duplication or premature extension of public services, and will not result in a leapfrog pattern of development. This is due to the fact that the subdivision is platted and partially developed. No changes are proposed to the location of roads, utilities, easements or other changes that impact the delivery of public services. 6. The extent to which the utility lines are sized to serve the planned ultimate population of the service area to avoid future land disruption to upgrade undersized lines; Staff finds the utility lines are sized to serve a complete build -out of the site, and which are not impacted by this building envelope modification. 7. The extent to which the proposed subdivision provides for the growth of an orderly viable community and serves the best interests of the community as a whole; Town of Vail Page 6 Staff finds that the proposed exemption plat provides for the growth of an orderly viable community and serves the best interests of the community as a whole by allowing flexibility in the siting of the home to provide efficient design. This application will help to preserve a significant stand of vegetation behind the home in the location of the current building envelope, which is in the best interest of the community as a whole. 8. The extent to which the proposed subdivision results in adverse or beneficial impacts on the natural environment, including, but not limited to, water quality, air quality, noise, vegetation, riparian corridors, hillsides and other desirable natural features; Staff finds the proposed exemption plat will not result in any adverse impacts on the natural environment, including, but not limited to, water quality, air quality, noise, vegetation, riparian corridors, hillsides and other desirable natural features. The revised location of the building envelope will preserve existing vegetation and allow development in areas void of significant vegetation. 9. Such other factors and criteria as the commission and/or council deem applicable to the proposed subdivision. VI. STAFF RECOMMENDATION The Community Development Department recommends the Planning and Environmental Commission approves, with conditions, the request for review of the final plat, pursuant to Title 12, Chapter 13, Exemption Plat Review Procedures, to allow for an amendment to the existing plated building envelope for Lot 6, Lia Zneimer Subdivision located at 1726 Buffehr Creek Road, and setting forth details in regard thereto. This recommendation is based upon the review of the criteria in Section V of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to approve this plat amendment, the Community Development Department recommends the Commission pass the following motion: 'Based on the evidence and testimony presented at this hearing and the review criteria in Section V of the staff memorandum, the Planning and Environmental Commission hereby approves, with conditions, a request for a final plat, pursuant to Section 13-12-3 (Plat Procedures and Criteria for Re view), Vail Town Code, to allow for the adjustment to the location of the platted building envelope for Lot 6, Lia Zneimer Subdivision located at 1726 Buffehr Creek Road, and setting forth details in regard thereto. (PEC 17- 0025) Conditions: Town of Vail Page 7 1. Prior to construction of the patio discussed in this application, the applicant shall obtain Town of Vail approval of an associated Design Review Board application and any other necessary permits for the patio. 2. Applicant shall add a note to the plat stating the "The sole purpose of this plat is to modify the location of the building envelope for Lot 6, Lia Zneimer Subdivision." Should the Planning and Environmental Commission choose to approve this plat amendment, the Community Development Department recommends the Commission make the following findings: "Upon review of the request for an Exemption Plat to create the "Amended Final Plat, Lia Zneimer Subdivision, Lot 6, Town of Vail, County of Eagle, State of Colorado " the Planning and Environmental Commission finds.- 1. inds. 1. That the subdivision is in compliance with the criteria listed in Section 13- 3-4 A, Vail Town Code; and 2. That the subdivision is consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and compatible with the development objectives of the town; and 3. That the subdivision is compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and 4. That the subdivision promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. " VII. ATTACHMENTS A. Plans B. Amended Final Plat, Lia Zneimer Subdivision, Lot 6, Town of Vail, Eagle County, State of Colorado C. Vicinity Map D. Photos of Site Town of Vail Page 8 Eg E ----------- ozp H -V 2545'06" E I.I.A.' I N 2YWOO" W 256.21' 'oj It H 1N 10 10 21, YN, __-S------------ - 2545'06" E I.I.A.' 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(PEC17-0026) ATTACHMENTS: File Name PEC17-0026_La_Canti na_Staff Memo.pdf A_PEC17-0026 La Cantina Vicinity_Map.pdf B_PEC17-0026 La Cantina PLANS.pdf C_PEC17-0026_La_Cantina Applicant_Narrative.pdf Description Staff Memo - PEC17-0026 La Cantina Attachment A - PEC17-0026 La Cantina Vicinity Map Attachment B - PEC17-0026 La Cantina Plans Attachment C - PEC 17-0026 La Cantina Applicant Narrative D_PEC17-0026_Conditional_Use Permit DRAFT.pdf Attachment D - PEC17-0026 La Cantina Conditional Use Permit Draft E_PEC17-0026 La Cantina Aerial_Photo.pdf Attachment E - PEC 17-0026 La Cantina Aerial Photo rowN ofvain ") Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: July 10, 2017 SUBJECT: A request for review of an amendment to a conditional use permit pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the construction of an outdoor dining patio at La Cantina Restaurant, located at 241 East Meadow Drive/Tract B & C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC17-0026) Applicant: La Cantina Restaurant, represented by Dominick Architects Planner: Chris Neubecker SUMMARY Richard Wheelock, the operator of La Cantina Restaurant, located at 241 East Meadow Drive in the Vail Transportation Center, has requested the review of a modification to a conditional use permit, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the expansion of the existing restaurant into a new outdoor dining patio. The outdoor dining patio would be located to the south of the existing restaurant, west of the main staircase to E. Meadow Drive, in an area that is currently landscaped. Within the General Use zone district, restaurants are a conditional use if such use is accessory to a parking structure. II. DESCRIPTION OF REQUEST The applicant has requested the review of a modification to a conditional use permit, to allow for the expansion of the existing restaurant into a new outdoor dining patio. To increase the restaurant's visibility and seating area, and to enhance the guest experience, the applicant is proposing a dining patio on the south side of the existing building, adjacent to the central stairs near E. Meadow Drive and Slifer Square. The patio would accommodate seating for approximately 50-60 patrons. The total outdoor dining patio is 1,210 square feet. The proposed patio will still require review and approval from the Design Review Board (DRB). As part of their review, the DRB will also review the existing vegetation proposed to be removed for this project, including the removal of eight trees and several shrubs, and any new landscaping that is desirable or necessary to provide adequate buffers to the patio. Conceptual plans for the patio have been reviewed by the Town of Vail Public Works, Building and Fire Departments, but detailed plans have not yet been reviewed or approved. Also, a liquor license will be required for the outdoor patio, which has not yet been reviewed or approved. Please see the site plan included as Attachment C for the location and layout of the proposed patio. III. BACKGROUND The Vail Transportation Center was constructed in 1976 and provides the primary public parking area for Vail Village. The property also serves as the central hub of public transportation in Vail Village, with local buses, regional buses, Greyhound buses and taxis serving this central location. The property contains the Vail Village Welcome Center, offices for the Town of Vail's transportation operations, the Colorado Ski and Snowboard Museum and Hall of Fame, and the HUB Center (a central location for many local communications providers, as well as local DAS — Distributed Antenna Systems). According to the Official Zoning Map of the Town of Vail, the Vail Transportation Center parcel is located within the General Use (GU) District. Within the General Use district, restaurants are a conditional use. Amendments to a conditional use permit require review by the Planning and Environmental Commission (PEC) for changes that alter the basic character or intent of the original permit. La Cantina Restaurant has been operating in the Vail Transportation Center for over 20 years, since approximately 1996. Prior to 1996, another operator, D'Coffee Beanery, operated in this space for approximately 5 years. On November 17, 2015 the Applicant obtained permission from Town Council to proceed through the development review process. IV. APPLICABLE PLANNING DOCUMENTS Staff believes that following provisions of the Vail Land Use Plan, the Vail Village Master Plan, and the Vail Town Code are relevant to the review of this proposal: Title 12 Zoning Regulations Section 12-9C-1 General Use (in part) "The general use district is intended to provide sites for public and quasi -public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12-1-2 of this title and to provide for the public welfare. The general use district is intended to ensure that public Town of Vail Page 2 buildings and grounds and certain types of quasi -public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. " 12-9C-3 Conditional Uses B. Proximity To Parking Required: The following conditional uses shall be permitted in accordance with the issuance of a conditional use permit, provided such use is accessory to a parking structure.- Restaurants tructure: Restaurants 12-16-5 Planning and Environmental Commission Action.- A. ction: A. Possible Range Of Action: Within thirty (30) days of the application for a public hearing on a conditional use permit, the planning and environmental commission shall act on the application. The commission may approve the application as submitted or may approve the application subject to such modifications or conditions as it deems necessary to accomplish the purposes of this title, or the commission may deny the application. A conditional use permit may be revocable, may be granted for a limited time period, or may be granted subject to such other conditions as the commission may prescribe. Conditions may include, but shall not be limited to, requiring special setbacks, open spaces, fences or walls, landscaping or screening, and street dedication and improvement; regulation of vehicular access and parking, signs, illumination, and hours and methods of operation, control of potential nuisances, prescription of standards for maintenance of buildings and grounds, and prescription of development schedules. 12-16-10 Amendment Procedures.- A. rocedures: A. The administrator may approve amendments to an existing conditional use permit (including, but not limited to, additions to buildings and structures associated with the use, changes to the operation of the use, changes to the previous conditions of approval, etc.) if the administrator determines the amendment meets the following criteria.- 1. riteria: 1. The amendment is in accordance with all applicable elements of this code and the Vail comprehensive plan, and 2. The amendment does not alter the basic character or intent of the original conditional use permit; and 3. The amendment will not adversely affect the public health, safety, and welfare. Town of Vail Page 3 B. All amendments to an existing conditional use permit not meeting the above listed criteria, as determined by the administrator, shall be reviewed by the planning and environmental commission in accordance with the procedures described in section 12- 16-5 of this chapter. Vail Land Use Plan (in part) The goals articulated here reflect the desires of the citizenry as expressed through the series of public meetings that were held throughout the project. A set of initial goals were developed which were then substantially revised after different types of opinions were brought out in the second meeting. The goal statements were developed to reflect a general consensus once the public had had the opportunity to reflect on the concepts and ideas initially presented. The goal statements were then revised through the review process with the Task Force, the Planning and Environmental Commission and Town Council and now represent policy guidelines in the review process for new development proposals. These goal statements should be used in conjunction with the adopted Land Use Plan map, in the evaluation of any development proposal. The goal statements which are reflected in the design of the proposed Plan are as follows: 1. General Growth/ Development 1.1. Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.2. The quality of the environment including air, water and other natural resources should be protected as the Town grows. 1.3. The quality of development should be maintained and upgraded whenever possible. 1.4. The original theme of the old Village Core should be carried into new development in the Village Core through continued implementation of the Urban Design Guide Plan. 3. Commercial 3.4 Commercial growth should be concentrated in existing commercial areas to accommodate both local and visitor needs. 4. Village Core/ Lionshead 4.1. Future commercial development should continue to occur primarily in existing commercial areas. Future commercial development in the Core areas needs to Town of Vail Page 4 be carefully controlled to facilitate access and delivery. 4.3 The ambiance of the Village is important to the identity of Vail and should be preserved. (Scale, alpine character, small town feeling, mountains, natural settings, intimate size, cosmopolitan feeling, environmental quality.) Vail Village Master Plan (in part) The Vail Village Master Plan is based on the premise that the Village can be planned and designed as a whole. The Vail Village Master Plan is intended to be consistent with the Vail Village Urban Design Guide Plan, and along with the Guide Plan, it underscores the importance of the relationship between the built environment and public spaces. Furthermore, the Master Plan provides a clearly stated set of goals and objectives outlining how the Village will grow in the future. Goals for Vail Village are summarized in six major goal statements. While there is a certain amount of overlap between these six goals, each focuses on a particular aspect of the Village and the community as a whole. A series of objectives outline specific steps that can be taken toward achieving each stated goal. Policy statements have been developed to guide the Town's decision-making in achieving each of the stated objectives. The applicable stated goals, objectives and action steps of the Vail Village Master Plan are as follows.- GOAL ollows: GOAL #1 ENCOURAGE HIGH QUALITY, REDEVELOPMENT WHILE PRESERVING UNIQUE ARCHITECTURAL SCALE OF THE VILLAGE IN ORDER TO SUSTAIN ITS SENSE OF COMMUNITYAND IDENTITY. Objective 1.2: Encourage the upgrading and redevelopment of residential and commercial facilities. GOAL #2 TO FOSTER A STRONG TOURIST INDUSTRYAND PROMOTE YEAR - AROUND ECONOMIC HEALTH AND VIABILITY FOR THE VILLAGE AND FOR THE COMMUNITY ASA WHOLE. Objective 2.1: Recognize the variety of land uses found in the 11 sub -areas throughout the Village and allow for development that is compatible with these established land use patterns. Objective 2.2: Recognize the importance of Vail Village as a mixed use center of activities for our guests, visitors and residents. Policy 2.2.1: The design criteria in the Vail Village Urban Design Guide Plan shall be the primary guiding document to preserve the existing architectural scale Town of Vail Page 5 and character of the core area of Vail Village. Objective 2.4: Encourage the development of a variety of new commercial activity where compatible with existing land uses. Policy 2.4.2: Activity that provides night life and evening entertainment for both the guest and the community shall be encouraged. Objective 2.5: Encourage the continued upgrading, renovation and maintenance of existing lodging and commercial facilities to better serve the needs of our guests. GOAL #3 TO RECOGNIZE AS A TOP PRIORITY THE ENHANCEMENT OF THE WALKING EXPERIENCE THROUGHOUT THE VILLAGE Policy 3.1.1: Private development projects shall incorporate streetscape improvements (such as paver treatments, landscaping, lighting and seating areas), along adjacent pedestrian ways. Policy 3.1.3: Flowers, trees, water features, and other landscaping shall be encouraged throughout the Town in locations adjacent to, or visible from, public areas. Objective 3.3: Encourage a wide variety of activities, events, and street life along pedestrian ways and plazas. Policy 3.3.2: Outdoor dining is an important streetscape feature and shall be encouraged in commercial infill or redevelopment projects. GOAL #6 TO ENSURE THE CONTINUED IMPROVEMENT OF THE VITAL OPERATIONAL ELEMENTS OF THE VILLAGE. Objective 6.1: Provide service and delivery facilities for existing and new development. Objective 6.2: Provide for the safe and efficient functions of fire, police and public utilities within the context of an aesthetically pleasing resort setting. Policy 6.2.1: Development projects and other improvements in Vail Village shall be reviewed by respective Town departments to identify both the impacts of the proposal and potential mitigating measures. Policy 6.2.2: Minor improvements (landscaping, decorative paving, open dining decks, etc.), may be permitted on Town of Vail land or right-of-way (with review and approval by the Town Council and Planning and Environmental Town of Vail Page 6 V VI. Commission when applicable) provided that Town operations such as snow removal, street maintenance and fire department access and operation are able to be maintained at current levels. Special design (i.e. heated pavement), maintenance fees, or other considerations may be required to offset impacts on Town services. SITE ANALYSIS Address: Legal Description: Zoning: Land Use Plan Designation Current Land Use: Geological Hazards: 241 E. Meadow Drive Vail Village Filing 1, Tract B & C General Use (GU) District Village Master Plan Public / Transportation Center None SURROUNDING LAND USES AND ZONING VI. REVIEW CRITERIA Zoning District N/A Outdoor Recreation High Density Multiple Family SDD No. 39 (Solaris) Before acting on a Conditional Use Permit or Development Plan application, the Planning and Environmental Commission shall consider the following factors with respect to the proposed use: 1. Relationship and impact of the use on the development objectives of the Town. The proposed outdoor dining patio provides increased activity through outdoor dining, an identified development objective of the Town intended to increase activity in the commercial core areas. The proposed outdoor dining patio will provide an enhancement to the restaurant that adds energy and vitality to the streetscape, consistent with Development Objective 3.3, and Goal #6 cited above in Section III of this report. Staff finds this criterion to be met. 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. The proposed outdoor dining patio will have no negative effects on light and air, Town of Vail Page 7 Land Use Designation North: Frontage Road 1-70 ROW South: Village Master Plan East: Village Master Plan West: Village Master Plan VI. REVIEW CRITERIA Zoning District N/A Outdoor Recreation High Density Multiple Family SDD No. 39 (Solaris) Before acting on a Conditional Use Permit or Development Plan application, the Planning and Environmental Commission shall consider the following factors with respect to the proposed use: 1. Relationship and impact of the use on the development objectives of the Town. The proposed outdoor dining patio provides increased activity through outdoor dining, an identified development objective of the Town intended to increase activity in the commercial core areas. The proposed outdoor dining patio will provide an enhancement to the restaurant that adds energy and vitality to the streetscape, consistent with Development Objective 3.3, and Goal #6 cited above in Section III of this report. Staff finds this criterion to be met. 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. The proposed outdoor dining patio will have no negative effects on light and air, Town of Vail Page 7 distribution of population, transportation facilities, utilities and schools. Outdoor lighting is proposed, and will meet the Town's outdoor lighting regulations which require full cutoff fixtures. The proposed use should also enhance the guest experience and that of users of the transportation center, providing more services to the community. Staff finds this criterion to be met. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. The outdoor dining patio of the restaurant will have no adverse effect on congestion or automotive or pedestrian safety. The outdoor dining area is separated from the stairs and pedestrian walkways by railings. The dining area itself will be away from any pedestrians, but visible from the stairs and E. Meadow Drive below. The proposed patio along the south facade of the building will be separated from the stairs by a railing in a similar design to the existing railings on the property. Staff finds this criterion to be met. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. Staff finds the proposed outdoor dining patio will have both positive and negative effects upon the character of the area. On the one hand the patio will advance the outdoor dining culture that has been established within Vail Village. The patio will add livelihood, activity and interest in the area. On the other hand, the patio will require the removal of significant vegetation on the south side of the parking structure. This existing mature landscaping was a key element of the urban design of Vail Village, and helps to naturalize this area and buffer the visual impact of the parking structure. The proposal includes the removal of two aspen trees, four crab apple trees, and two conifers (spruce or pine). Some small shrubs would also be removed as part of this application. Three new aspen trees and one new spruce tree are proposed as part of the application. The existing Art in Public Places (AIPP) sculpture to the south of the proposed dining patio will remain in its current location. As part of the Design Review Board application for this project, landscaping will need to be reviewed, and may need to be enhanced to minimize the visual impact of the patio. As part of a final recommendation on this application, the PEC may wish to include a recommendation to the Design Review Board to look very closely at the landscaping to ensure an adequate buffer on the downhill side of the proposed outdoor dining patio. The scale and bulk of the proposed dining area is minimal in relation to the parking structure itself. This area is highly developed, with large numbers of people walking past the area of the proposed patio. Town of Vail Page 8 Staff finds this criterion to be met, as long as adequate new landscaping is installed to buffer the impacts of the patio. 5. Such other factors and criteria as the commission deems applicable to the proposed use. Staff notes that the applicant intends to have background music on the patio. There are no specific regulations in the code regarding noise in the General Use zone district, or for outdoor dining patios. However, the Town of Vail has adopted a general noise ordinance, including general regulations on amplified sounds, and the applicant will be required to operate the outdoor dining patio consistent with these existing regulations, as they may be amended from time to time. 5-1-7 Noise Prohibited H -2-d In all other zones, except such portions thereof as may be included within one hundred feet (100) of any residential zone, the operation or use of sound amplifying equipment for commercial purposes is prohibited between the hours of ten o'clock (10:00) P.M. and eight o'clock (8:00) A.M. of the following day on Sunday through Thursday, and between the hours of eleven o'clock (11:00) P.M. and eight o'clock (8:00) A.M. of the following day on Friday and Saturday. A permit is required for amplified sound use within the Town, which has been made a condition of approval. 6. The environmental impact report concerning the proposed use, if an environmental impact report is required by Chapter 12 of this title. An environmental impact report is not required by Chapter 12-12, Vail Town Code; therefore, this criterion is not applicable. VII. STAFF RECOMMENDATION The Community Development Department recommends the Planning and Environmental Commission approves, with conditions, a modification to the conditional use permit, pursuant to Section 12-9C-3 Conditional Uses, in accordance with the provisions of Section 12-16-10, Amendment Procedures, to allow for the construction of an outdoor dining patio at La Cantina Restaurant, located at 241 East Meadow Drive/Tract B & C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC17-0026) Staff's recommendation is based upon the review of the criteria described in Section VI of this memorandum and the evidence and testimony presented. Town of Vail Page 9 Should the Planning and Environmental Commission choose to approve, with conditions, this request, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission approves, with conditions, an amendment to a conditional use permit pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the construction of an outdoor dining patio at La Cantina Restaurant, located at 241 East Meadow Drive/Tract B & C, Vail Village Filing 1, and setting forth details in regard thereto with the following conditions: (PEC 17-0026) 1. This Conditional Use approval is contingent upon the applicant obtaining Town of Vail approval of an associated design review application on or before November 1, 2017. 2. The applicant shall operate the outdoor patio shall consistent with the approved site plan dated June 12, 2017 and attached to this memorandum. 3. Hours of operation for the outdoor dining patio shall be limited to 8:00 AM until 10:00 PM. 4. All exterior lighting for the outdoor dining patio shall meet the Town of Vail's Outdoor Lighting regulations. 5. The applicant shall ensure that sweeping of the patio is performed on a daily basis, and that all food scraps and other debris from the patio are collected and deposited in proper waste receptacles, and that food scraps and other debris are not swept or pushed off the patio onto the adjacent walkways or landscaping areas. 6. Approval of this conditional use permit amendment shall lapse and become void if a building permit is not obtained and construction not commenced and diligently pursued toward completion or the use for which the approval has been granted has not commenced within two (2) years from when the approval becomes final. 7. Approval of this conditional use permit amendment shall lapse and become void if the use for which the approval has been granted is discontinued for a period of two (2) years, regardless of any intent to resume operation of the use. 8. The applicant shall at all times abide by the Town of Vail Amplified Sound regulations in Section 5-1-7 Noise Prohibited, Vail Town Code. The applicant shall obtain a permit from the Town of Vail prior to installation of any outdoor speakers on the outdoor dining patio. Should the Planning and Environmental Commission choose to approve these Conditional Use Permits requests, the Community Development Department recommends the Commission make the following findings: 'Based upon the review of the criteria outlined in Sections VI of the Staff memorandum to the Planning and Environmental Commission dated July 10, 2017 and the evidence and testimony presented, the Planning and Environmental Commission finds.- Town inds: Town of Vail Page 10 The Conditional Use Permit amendment is in accordance with the purposes of the Zoning Regulations and the General Use District, 2. The proposed Conditional Use Permit amendment and the conditions under which they will be operated or maintained are not detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity, and, 3. The proposed Conditional Use Permit amendment complies with the applicable provisions of Chapter 12-16, Conditional Use Permit, Vail Town Code." VIII. ATTACHMENTS A. Vicinity Map B. Proposed Development Plans, 06/12/2017 C. Applicant Narrative D. Draft Conditional Use Permit E. 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We are proposing to add a new deck to the hillside area directly outside the restaurant overlooking East Meadow Drive. The proposed La Cantina deck would function very much as the interior La Cantina does with counter service and a bar area for patrons. The deck would seat approximately 50-60 people and would include an outdoor grill and taco station in addition to the bar area. The Vail Village Parking structure currently has various decks and walkways without any services. The proposed deck would mirror the existing parking structure facilities in appearance. The closest decks serving food or drinks are the Starbucks and ice cream shop decks located across the street on East Meadow Drive. We believe that our proposed deck will create an area of interest where very little exists now. We consider the area to be the gateway to Vail Village and by creating a deck with food and drink we will give the gateway a welcoming feel. There always seem to be people in the area of the Vail Transportation Center. By creating an outdoor deck we hope to entice the existing crowds to stop for our services. La Cantina has busy periods as well as slow periods daily and seasonally. We would like to create an area that is attractive to people in the warmer seasons as well as at the apres ski time of day during the cooler months. We will have background music to create ambiance and we may occasionally have a musician strumming a guitar. There will be lighting so people can see what they are eating or drinking in the evening hours. Exterior lighting will be provided by shrouded recessed cans and a lighting channel around the perimeter of the deck to avoid light pollution and to make sure light bulbs are not visible to the naked eye. We will operate from 8:00 am until 10:00 pm daily. By nestling our deck into the surrounding landscape and creating a vibrant area of activity at the gateway to the village, we believe that our deck will create an environment where people can enjoy the benefits of La Cantina and share in the Vail experience. Thank you, La Cantina cz F— LU W CL LU O 0 �L Q cv 0 O c c O U U U N Q X N cu s (D Q H cu 0 C: O cu Q X W N O O ti U W d a� E 7 Z E N d me > L c 0 0% CU N jL O N O cucu W C cu > U o O o �p Q 4-- U O N cn cl 0) � o Q J c cu cu N cu c c cu U cu J L O U N rn c 0 O 7 O C cu O C: O U c O U N 0 N d N U c 0 c O U O O N E C N Q U .O O d 0 C O Q �L U N cl L U o ti cu O CN Q O c ' > O Q Q cu >Q o,- > Q o QC Q O oLr— c cl U M U O M M O M �O Q M O O 4- C -- M QO M Q j � O O NO O `V O N _U Q M M O N O U � V - CSI O N 07 m L6 + \ 2 / E ƒ / 2 : E E / ¥ ƒ e . Q) § j 4- .� �C) k � om 2 e 2 v � / \ @ •2 2 § %7- cu q % o �•E E rz Q) / � ?� e . •g FU . m cu �� E 0 m 2 m 2 Lr - co f k .� U / o � E o K M % �2 2 � 77 e � 0 5 •� E e � 2 / 2 E 2 2® cu 4-- � •- E � co E 2 � E � •� � + § > / E g q q . e 2 � ƒ 2 2 0 ,g co 0 ? 2 7 § �: 0 k E2 23 m o Uc -0 e 76/ /.J § 3 l< 2 q CL / [ + ZJ \ 2 / E ƒ / 2 : E E / ¥ ƒ e . cc cc U cc J W CL m w v) 0 1 0 N N m O O CD r, O N 0 Cc cc ccd TOWN OF VAIO VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: July 10, 2017 ITEM/TOPIC: A request for review of a conditional use permit pursuant to Section 12-7H-3, Vail Town Code, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for the operation of a liquor store within a neighborhood grocery store in the Treetops commercial building located at 450 East Lionshead Circle Unit X/Lot 6, Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. (PEC17-0027) ATTACHMENTS: File Name Description PEC17-0027_Treetops_Liquor—Store—CUP staff memo.pdf Staff Memo - PEC17-0027 Treetops Liquor Store CUP A_PEC17-0027_Treetops_Floor_PIan. pdf Attachment A- PEC17-0027 Treetops Floor Plan Attachment B - PEC17-0027 B_Applicant_Narrative_Liquor_Store _PEC17-0027.pdf Treetops Liquor Applicant Narrative C_PEC17-0027_ Treetops_VICINITY_MARpdf Attachment C - PEC17-0027 Treetops Liquor Vicinity Map Attachment D - PEC17-0027 D_PEC160006_ Treetops _Lionshead_LOADING_AND_DELIVERY_MAP.pdf Treetops Liquor Loading and Delivery Map E_PEC17-0027 Treetops_Google_LODGING_MARpdf Attachment E - PEC17-0027 Treetops Liquor Lodging Map F_PEC17-0027_ Treetops_Google_Map_TRANSIT STOPS.pdf Attachment F - PEC17-0027 Treetops Liquor Transit Stops H_PEC17-0027 Treetops_Building_PHOTOS.pdf I_PEC17-0027 Treetops_ Parking_and_Loading_PHOTOS.pdf J_PEC17-0027 Public_Comment.pdf G_PEC17-0027_Conditional_Use Permit DRAFT.pdf Attachment H - PEC17-0027 Treetops Liquor Building Photos Attachment I - PEC17-0027 Treetops Liquor Parking and Loading Photos Attachment J - PEC17-0027 Treetops Liquor Public Comment Attachment G - PEC17-0027 Treetops Liquor Draft CUP rowN of vain Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: July 10, 2017 SUBJECT: A request for review of a Conditional Use Permit pursuant to Section 12-7H-3, Permitted and Conditional Uses, First Floor or Street Level, Vail Town Code, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for the operation of a liquor store within a neighborhood grocery store in the Treetops Plaza commercial building located at 450 East Lionshead Circle Unit X (Treetops Plaza)/Lot 6, Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. (PEC17-0027) Applicant: Michael Hazard; Michael Hazard Associates Planner: Chris Neubecker I. SUMMARY The applicant, Michal Hazard, is requesting the review of a Conditional Use Permit for a liquor store, pursuant to Section 12-7H-3, Conditional Uses, Vail Town Code, located within a neighborhood grocery store on the first floor or street level at 450 E. Lionshead Circle. Liquor stores are conditional uses on the first floor or street level in the Lionshead Mixed Use 1 zone district, per Section 12-7H-3, Vail Town Code. The grocery store is a permitted use on the first floor in the Lionshead Mixed Use 1 zone district, and is not part of this application. Based upon Staff's review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends approval, with conditions, of this application subject to the findings noted in Section VIII of this memorandum. DESCRIPTION OF REQUEST The applicant, Michael Hazard, is requesting review of a Conditional Use Permit application for a liquor store located within the Treetops Plaza building at 450 E. Lionshead Circle. Any exterior changes to the building are subject to review by the Design Review Board, however no exterior changes are proposed with this application. The proposed liquor store would be 606 square feet, and will be part of a neighborhood grocery store (4,846 sq. ft.). (Note: A floor plan has been included for reference only. The precise location of the liquor store within the first floor of the building may be modified, and is not important from a zoning code perspective, as long as it remains on this level of the building. This floor plan is illustrative only, and is subject to change; however the size of the liquor store may not increase without a modification to this permit.) The liquor store will also be required to obtain a retail liquor license through a separate application process, and intends to offer a selection of craft beers, fine wines and select spirits to complement the range of gourmet foods that will be offered at the grocery store. A copy of the applicant's narrative has been attached for reference (Attachment B). Summary of Applicant's Proposal Conditional Uses • Liquor Store — First floor (606 sq. ft.) Permitted Uses • Retail stores and establishments (Grocery) — First floor (4,846 sq. ft.) III. BACKGROUND In August 1983 the property was rezoned from High Density Multi -Family (HDMF) to Commercial Core 2 (CC2) zone district. This change was requested in order to construct the commercial building on top of the residential parking structure on the Treetops property. In 1984 the Treetops Association requested an exterior alteration in order to add the retail expansion above the existing parking structure. In 1999 the property was rezoned to Lionshead Mixed Use 1 district in order to implement the Lionshead Redevelopment Master Plan. According to Eagle County Assessor records, the Treetops Plaza building was built in 1986. In 2007, a Conditional Use Permit (PEC070031) was issued for use of the building as a temporary business office for use by Vail Resorts. In 2016, a Conditional Use Permit (PEC160006) was approved for the use of this first floor space as a meeting and conference facility (The Vail Center), and professional offices. The Conditional Use Permit for the Vail Center has since been abandoned by The Vail Center. Another Conditional Use Permit (PEC16-0026) was approved in 2016 for use of the second floor of the building for a Religious Institution. The existing Religious Institution (Chabad Center) will remain on the second floor of the building. In the Lionshead Mixed Use 1 district, liquor stores on the first floor are a conditional use. Retail stores and eating and drinking establishments are permitted uses on the first floor. IV. APPLICABLE PLANNING DOCUMENTS SECTION 12-7H-1: PURPOSE The Lionshead mixed use 1 district is intended to provide sites for a mixture of multiple - family dwellings, lodges, hotels, fractional fee clubs, timeshares, lodge dwelling units, restaurants, offices, skier services, and commercial establishments in a clustered, unified development. Lionshead mixed use 1 district, in accordance with the Lionshead redevelopment master plan, is intended to ensure adequate light, air, open space and other amenities appropriate to the permitted types of buildings and uses and to maintain the desirable qualities of the zone district by establishing appropriate site development standards. This zone district is meant to encourage and provide incentives for redevelopment in accordance with the Lionshead redevelopment master plan. This zone district was specifically developed to provide incentives for properties to redevelop. The ultimate goal of these incentives is to create an economically vibrant lodging, housing, and commercial core area. The incentives in this zone district include Town of Vail Page 2 increases in allowable gross residential floor area, building height, and density over the previously established zoning in the Lionshead redevelopment master plan study area. The primary goal of the incentives is to create economic conditions favorable to inducing private redevelopment consistent with the Lionshead redevelopment master plan. Additionally, the incentives are created to help finance public off site improvements adjacent to redevelopment projects. With any development/redevelopment proposal taking advantage of the incentives created herein, the following amenities will be evaluated: streetscape improvements, pedestrian/bicycle access, public plaza redevelopment, public art, roadway improvements, and similar improvements. SECTION 12-7H-17: LOCATION OF BUSINESS ACTIVITY A. Limitations; Exception: All offices, businesses and services permitted by zone district shall be operated and conducted entirely within a building, except for permitted unenclosed parking or loading areas, the outdoor display of goods, or outdoor restaurant seating. B. Outdoor Displays: The area to be used for outdoor display must be located directly in front of the establishment displaying the goods and entirely upon the establishment's own property. Sidewalks, building entrances and exits, driveways and streets shall not be obstructed by outdoor display. CHAPTER 12-16: CONDITIONAL USE PERMITS (in part) SECTION 12-16-1: PURPOSE; LIMITATIONS: In order to provide the flexibility necessary to achieve the objectives of this title, specified uses are permitted in certain districts subject to the granting of a Conditional Use Permit. Because of their unusual or special characteristics, conditional uses require review so that they may be located properly with respect to the purposes of this title and with respect to their effects on surrounding properties. The review process prescribed in this chapter is intended to assure compatibility and harmonious development between conditional uses and surrounding properties in the Town at large Uses listed as conditional uses in the various districts may be permitted subject to such conditions and limitations as the Town may prescribe to insure that the location and operation of the conditional uses will be in accordance with the development objectives of the Town and will not be detrimental to other uses or properties. Where conditions cannot be devised, to achieve these objectives, applications for Conditional Use Permits shall be denied. SECTION 12-10-10 PARKING REQUIREMENTS AND SCHEDULES Theaters, meeting rooms and conference facilities Retail stores, personal services and repair shops Other professional and business offices 1.0 space per 165 square feet of seating floor area 2.3 spaces per 1,000 square feet of net floor area 2.7 spaces per 1,000 square feet of net floor area Town of Vail Page 3 Eating and drinking establishments V. SITE ANALYSIS IM LV Existing Zoning: Existing Land Use Designation Mapped Geological Hazards: 1.0 space per 250 square feet of seating floor area; minimum 2 spaces Lionshead Mixed Use 1 Lionshead Redevelopment Master Plan None Standard Allowed / Required Existing Proposed Site Area Minimum 10,000 sf 38,958 sf No change Site Coverage Maximum 70% 46% No change Setbacks Minimum 10' Front: 12' No change Side: 19' Side: 12' Rear: 103' Creek Setback Minimum 50' + 110' No change Height 71' Average 74' (residential No change 82.5' Maximum building) GFRA N/A N/A No change Density 43.2 units per acre 29 units No change (Existing, plus 33%) 32.4 units per acre Landscaping Minimum 20% 42% No change Parking 19.63 spaces 18.45 spaces required 0 additional spaces for previous retail use; required Fee -in -lieu paid; No on-site parking; SURROUNDING LAND USES AND ZONING Existing Land Use North: Lionshead Redevelopment Master Plan East: Lionshead Redevelopment Master Plan South: Open Space West: Lionshead Redevelopment Master Plan REVIEW CRITERIA Zoning District General Use Lionshead Mixed Use 1 Natural Area Preservation Lionshead Mixed Use 1 Before acting on a Conditional Use Permit application, the Planning and Environmental Commission shall consider the following factors with respect to the proposed use: Relationship and impact of the use on the development objectives of the Town. The Community Development Department finds the proposed uses to be consistent with the development objectives of the Town of Vail. Specifically, the proposed uses address several goals identified in the Vail Comprehensive Plan, Lionshead Redevelopment Master Plan, and the 2014-2016 Council Action Plan. Town of Vail Page 4 Goals in the Vail Comprehensive Plan: Following are the Recommended Actions from the Vail Comprehensive Plan relevant to this application: Economy Goal #1: Increase the Town of Vail's economic activity as measured by tax revenue to, at a minimum, keep pace with annual inflation. Lionshead Redevelopment Master Plan Following are some of the Recommended Actions from the Lionshead Redevelopment Master Plan relevant to this application: 1.3.1 Development/Redevelopment • Encourage, facilitate and provide incentives for the redevelopment and renovation of existing structures in Lionshead. 1.3.4 Vehicle Circulation • Restrict the vehicle traffic on East Lionshead Circle to Town of Vail "in -town" transit, emergency vehicles, and adjacent local property owners. The following Policy Objectives in the Lionshead Redevelopment Master Plan relate to this application: 2.3.1 Renewal and Redevelopment • Lionshead can and should be renewed and redeveloped to become a warmer, more vibrant environment for guests and residents. Lionshead needs an appealing and coherent identity, a sense of place, a personality, a purpose, and an improved aesthetic character. 2.3.4 Improved Access and Circulation • The flow of pedestrian, vehicular, bicycle and mass transit traffic must be improved within and through Lionshead. 4.6.3 Modification to East Lionshead Circle • The overriding goal for East Lionshead Circle is to de-emphasize vehicular traffic and create a quality, safe, and vibrant pedestrian corridor. 4.6.3.2 West (Current) Entrance • As the eastern connection appears unfeasible, it is recommended that other measures be undertaken to de-emphasize the current (west) entrance to East Lionshead Circle as a vehicular portal into Lionshead. The only traffic entering East Lionshead Circle at this point should be service vehicles, buses, and local residents. Signage, road width, and other roadway design modifications should be utilized to discourage traffic from entering at this point. These measures are important to reduce conflicts between vehicles and pedestrians at the crossing from the parking structure and to reduce the outgoing traffic that competes with the buses for the left -turn movement onto the South Frontage Road. 4.6.3.3 Main Lionshead Pedestrian Portal • This congested and confused pedestrian portal is the area most in need of corrective action. It is recommended that vehicular traffic through this crossing be removed or greatly reduced and that skier drop-off, local and regional shuttle vans, and service and Town of Vail Page 5 delivery vehicles be removed from this location. The area would then be dedicated to two primary uses: a pedestrian connection between the parking structure and Lionshead and a transit stop for the Town of Vail in -town shuttle. 4.7.1 Properties with Direct Service Access As a general rule, properties that can provide for their own service and delivery needs should comply with the following guidelines: • Loading and delivery facilities should be located deep enough into the property that the estimated peak volume of service vehicles does not back up into or block the access road or pedestrian areas. • Service drives and loading docks must be screened with landscaping, fencing, retaining walls or other appropriate design techniques. • All reasonable measures shall be taken to prevent noise and exhaust impacts on adjacent properties. • In no case shall a property utilize the public roadway or pedestrian area to stage service and delivery vehicles. Vail Town Council Critical Actions The Council Action Plan 2014-2016 identifies three specific areas: Focus Area #1: Enhance Economic Activity Goal: Grow a vibrant and diverse economy that keeps us at the forefront of our resort competitors for the long-term with continued opportunities for private and public investment and philanthropy. The Community Development Department finds this criterion to be met. 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. The proposed conditional use will have minimal impacts on light and air, distribution of population, utilities, schools, parks and recreation facilities, and other public facilities needs. This is an existing developed tenant space that has been vacant for several years since it was last used by Vail Resorts as a temporary office. The liquor store is expected to be used primarily by visitors that are already in Vail Village or Lionshead, or locals working in Lionshead, and is not expected to attract many customers from outside the core of town. There will likely be some minor impacts from the proposed uses on transportation facilities, including the demand for parking, transit and deliveries to the building. Some people looking to shop at the liquor store will park in the Lionshead Parking Structure. On days when the parking structure is at full capacity, this could result in additional parking on the South Frontage Road, although much of the business is expected after the peak parking times, in late afternoon and early evening. Some visitors to the building will also ride the free transit system, or stop at the store as they are returning from the slopes, or walking through Lionshead. The applicant has indicated that sales volumes at the liquor store will peak in late afternoon to evening, when parking demand in the Lionshead parking structure is reduced, and free parking is available. Based on the expected peak business periods and the expectations that many Town of Vail Page 6 guests will arrive by foot or transit, the impacts on parking and transit are anticipated to be minimal. The Community Development Department finds this criterion to be met. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. There will likely be some minor impacts from the proposed use on local transportation facilities, including the demand for parking and deliveries to the building. Due to its location, the use of this building for a liquor store will result in some customers shopping on their way back from the slopes, or walking to the store from nearby lodging properties. No additional parking is proposed with this application. Based on the proposed uses, no additional parking spaces are required. A fee in lieu of parking of $98,961.84 was paid for this commercial space when the building was constructed in the 1980s for use of the entire building as retail. Liquor stores are considered retail for the purposes of parking, and thus no additional parking is required. There is no on-site parking for customers or employees. Many customers will be visitors or owners staying in local hotels and other properties in the Village or Lionshead, and some will walk or take local transit to the property. For those that drive, the Lionshead Parking Structure is directly across the street, about 300 feet away. It is expected that customers that drive will parking in the short term parking spaces, or will plan to arrive after 3:00 PM when parking in the structure is free. Any use of this building will face these same parking issues; these matters are not specific to a liquor store or retail use. A map showing the distances from the property to some of the more distant lodging properties is attached. Maps also show the location of nearby transit stops. For example, the Manor Vail Lodge is 1 mile, and the Ritz-Carlton is about 1,800 feet (1/3 mile). Each of these lodging properties is served by transit. The nearest transit stop is about 120 feet from the main entrance to the building. Many of customers are expected to be out-of-town visitors and will likely be staying at hotels in Vail Village of Lionshead, within walking distance to the store. The store is located adjacent to existing Town of Vail free transit system and directly across the street from the Lionshead Transit Center. The location is centrally located to both Lionshead and Vail Village, a 21 -minute walk from the Manor Vail Lodge in Golden Peak, and an 8 -minute walk from the Ritz-Carlton in Lionshead. These are two of the farthest lodging properties of significant size in Vail Village and Lionshead. The Community Development Department finds this criterion to be met. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. The proposed Conditional Use Permit will have no significant impacts on the character of surrounding area. This is an existing building and no changes are proposed to the exterior of the building at this time. The proposed liquor store is not expected to have negative impacts on Town of Vail Page 7 the character of the area. The store will be a small component of the larger neighborhood grocery store, owned and managed by the same operator. The Community Development Department finds this criterion to be met. 5. Such other factors and criteria as the commission deems applicable to the proposed use. 6. The environmental impact report concerning the proposed use, if an environmental impact report is required by Chapter 12 of this title. An environmental impact report is not required by Chapter 12. VIII. RECOMMENDATION The Community Development Department recommends the Planning and Environmental Commission approves, with conditions the Conditional Use Permit for a liquor store within the Treetops Plaza building, PEC17-0027. This recommendation is based upon the review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to approve this Conditional Use Permit request, the Community Development Department recommends the Commission passes the following motion: "The Planning and Environmental Commission approves, with conditions, this request for a Conditional Use Permit pursuant to Section 12-7H-3, Permitted and Conditional Uses, First Floor or Street Level, Vail Town Code, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for the operation of a liquor store within a neighborhood grocery store in the Treetops commercial building located at 450 East Lionshead Circle Unit (Treetops Plaza)/Lot 6, Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. (PEC17-0027)" Conditions: This Conditional Use Permit shall lapse and become void if a building permit is not obtained and diligently pursued toward completion or the approved use has not commenced within two (2) years from the date of approval. Any conditional use which is discontinued for a period of two (2) years, regardless of any intent to resume operation, shall not be resumed thereafter; any future use of the site or structures thereon shall conform to the provisions of Title 12, Vail Town Code. 2. The applicant shall instruct all of its delivery drivers and other people making deliveries to or pickups from the liquor store to use the on-site loading dock or the designated courier delivery zone on the north side of East Lionshead Circle, near the east end of the Lionshead parking structure and not to use the East Lionshead Circle transit stops. The applicant shall be responsible for ensuring that employees, customers and delivery drivers to liquor store adhere to these requirements and the adopted Lionshead Loading and Delivery plan, and as updated on the Town of Vail website. 3. Applicant shall install signage at the entrance to the on-site parking structure informing employees and retail customers of the exclusive use of the on-site parking by Treetops residents. Town of Vail Page 8 The sign shall be installed prior to the use of the building as a liquor store, and the applicant shall obtain a separate sign permit from the Town of Vail prior to the installation of any signs. The applicant shall be responsible for ensuring that employees, customers and delivery drivers adhere to these requirements. 4. The applicant shall not display any illuminated (neon, argon, gas-filled. LED lit, etc.) signs in such a manner that the signs are visible from the adjacent public and private properties. 5. The hours of operation of the retail liquor store located at 450 East Lionshead Circle shall be limited to 10:00 A. M. until 10:00 P. M daily, without exception. 6. Failure of the applicant to adhere to these conditions of approval may require review of this Conditional Use Permit, including a public hearing by the Planning & Environmental Commission, and may result in revocation of this permit. 7. The floor plan included as part of the permit application review by the Planning and Environmental Commission is illustrative only. The precise location of the liquor store within the first floor of the building may be modified, however the size of the liquor store may not increase without a modification to this permit. Should the Planning and Environmental Commission choose to approve this Conditional Use Permit request, the Community Development Department recommends the Commission makes the following findings: "Based upon the review of the criteria outlined in Section VII of the Staff memorandum to the Planning and Environmental Commission dated July 10, 2017 and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. The proposed Conditional Use Permit is in accordance with the purposes of the Lionshead Mixed Use 1 District. 2. The proposed location of the use and the conditions under which it will be operated or maintained are not detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. 3. The proposed Conditional Use Permit complies with each of the applicable provisions of Chapter 12-16, Conditional Use Permit, Vail Town Code." IX. ATTACHMENTS A. Floor Plan B. Applicant Narrative C. Vicinity Map D. Lionshead Loading and Delivery Map E. Map to Lodging Properties F. Map of Nearby Transit Stops G. Draft Conditional Use Permit H. Photos of Building I. Photos of Parking and Loading Areas J. Public Comment Town of Vail Page 9 0003 N3202i3 iLLLJ :�. O,11 'i C U z w Z I I i II m LiI -3 Rl 1. DEl D U z w Z I I i II m LiI -3 Rl 1. ATTACHMENT B - APPLICANT NARRATIVE MICHAEL HAZARD ASSOCIATES ARCHITECTURE PLANNING The Market at Vailhas signed a lease for the entire main level of The Treetops Plaza INTERIORS and have recently been presented with the opportunity to include a 606 square foot liquor store. Per the.prevailing Lionshead Mixed Use 1 (LMU-1) Zone District a liquor store is allowed as a conditional use (12-71-1-313). A Anticipated Uses and Occupancy: • The liquor store will operate under a standard retail liquor license (12-47-407. Retail liquor store license per the Colorado Liquor Code Art. 47, Title 12, C.R.S. Revised October 1, 2016.) and offer a selection of craft beers, fine wine and select spirits to complement the wide ranging gourmet food offerings. • Abiding by the Market's lease and license terms, all sales are for off=premises consumption. • Anticipated store hours will be 10 AM to 10 PM. • In respect for the lease terms for the store, no semi tractor trailers are permitted to make deliveries due to the limited depth of the loading dock area. Further, liquor store deliveries by vendors and distributors will be directed to an off-site warehouse where store delivery'items will be repackaged and delivered, along with market deliveries in one of the market's smaller, approved panel trucks, Space Usage: . As the accompanying plans illustrate, the space: Parking: The existing Treetops Plaza building was constructed in 1984 as an addition to an existing on -grade parking area. The original building consisted of 2 levels of parking dedicated to the existing Treetops Condominiums topped with: Retail 5,545 S.F. 2.3 spaces/1,000 Net Square Feet 12.75 spaces Mezz. Retail level 2,476 S.F. 2.3 spaces/1,000 Net Square Feet 5.70 spaces 18.45 spaces The original 1984 approval addressed offsite parking requirements through adoption of a, Special Parking Assessment impact fee totaling $98,962 (see attached Memo from The Finance Department). The Market at Vail liquor store will be occupying approximately 606 square feet of the northwester portion of the main level. The Chabad will be occupying the upper level with reception, meeting, and conference facilities in addition to a small amount of the P.o, sox 1068 VAIL, COLORADO 81658 970.949.4958 P 970.376.0066 C MHA@VAIL.NET MICHAEL HAZARD ASSOCIATES ARCHITECTURE PLANNING P.O. eOX 1068 VAIL, COLORADO 81658 970.949.4958 P 970.376.0066 C MHA@VAIL.NET INTERIORS • Convenience of abundant public transit and shuttles will further lessen reliance upon parking facilities. 3. Effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking areas. • The liquor store's Lionshead core location will avail its guests to pedestrian access and public transportation resulting in greatly lessened impact to The Town's traffic concerns. • Proximity to ample public parking will offer solutions to occasional parking demands. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale.and bulk of the proposed use in relation to surrounding uses. Such other factors and criteria as the commission deems applicable to the proposed use. • The approved exterior changes to the building were unanimously approved and will serve to refresh the building and respond favorably with the areas recent upgrades. 5. The environmental impact report concerning the proposed use, if an -environmental impact report is required by chapter 12 of this title. • Not applicable. 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Q Q U Q Q 2 E Q) 3 \ / ? \ /0 \ ) \ \_ ƒ ® � =E 22-2 % \ co \ \ k \ Q) \ § E 2 (Ti o $ E \\ \ \ \ � \ E Tu— Q) \ uj p o g /\ c e > § \ \ j f 20 I -Z CL R \ 2 \ \ $ Z Q) / �\ ) » \ \c _( 0 \ 2E 2 o \ \ \\ 7ƒ .0 . \ � c©� • a 3 2 R o , o•- [ > a e ƒ \ 3 / \ \ � � / / % a2 3\ *o = o 0 0 0 � @ $[ / \ \ { � _ •- � / Q)\ §)% 6 § § w w 6 w \ \ \ 2 2 TOWN OF VA10 VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: ITEM/TOPIC: June 26, 2017 PEC Results ATTACHMENTS: File Name pec results 062617.pdf Description June 26, 2017 PEC Results PLANNING AND ENVIRONMENTAL COMMISSION TQ OF UIQ June 26,2017, 1:00 PM Vail Town Council Chambers 75S. Frontage Road -Vail, Colorado, 81657 Call to Order Present: Brian Stockmar, Brian Gillette, Karen Perez, Pam Hopkins and John Ryan Lockman Absent: John Rediker, Ludwig Kurz Stockmar nominated Gillette as Chairman ProTem, Perez seconded. Vote 5-0-0 The Commission and staff left the chambers at approximately 1:10 PM in order to make a site visit to Gashof Gramshammer at 231 Gore Creek Drive. The Commission returned to the chambers after the site visit at approximately 1:45 PM. 2. A request for review of a Variance, pursuant to Section 12-713-16, Landscaping and Site Development, Vail Town Code, to allow for a reduction in landscape area, located at 231 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1, and setting forth details in regard thereto. (PEC17-0009) 30 min. Applicant: Gasthof Gramshammer Inc, represented by Gies Architects Planner: Matt Panfil Motion: Denial First: Lockman Second: Stockmar Vote: 4-1-0 (Hopkins opposed) Planner Panfil introduced the request and provided information concerning the letter provided by John Rediker. Chairman ProTem Gillette read the letter into the record. Applicant Sheika Gramshammer spoke to what has been done regarding landscaping. Lockman asked if the applicant had been in contact with staff. Panfil detailed the interaction between the applicants and staff. Stockmar asked about the bike racks along Gore Creek Drive. Gramshammer responded that the bike racks have been there for many years. Lockman- The applicant presented a plan that was initially approved. He believes that the variance request does not meet the required criteria. Spoke to the applicant's expenditures and the bikes located in the landscape area. Hopkins- Spoke to the history of the quality landscaping on the property. Spoke to the evolution of Vail Village. Thinks the applicant has done a great job with the landscaping. Perez- The applicant has not done what was requested. Application does not meet criteria. Sets precedent for applicants not following through on their plans. Stockmar- Challenging application. Sees both sides of the situation. Spoke to the location of the bike racks and their intrusion on the right-of-way. Spoke to the original plan. Feels that it would be a grant of special privilege. Gillette- Spoke of the Town Code. The request does not meet the criteria. The power to ignore the criteria is not placed in this board. Advises the applicant to meet the code. 3. A request for review of a final plat, pursuant to Title 13 Chapter 4, Minor Subdivisions, Vail Town Code, to allow for a resubdivision of Lot F, Vail Village Second Filing and the creation of Lot F-1, Vail Village Second Filing, located at 180 South Frontage Road West/ Lot F, Vail Village Second Filing, and setting forth details in regard thereto. (PEC17-0016) 10 min. Applicant: Vail Valley Medical Center Planner: Jonathan Spence Motion: Approve First: Lockman Second: Perez Vote: 5-0-0 Spence provided a PowerPoint presentation to help orient the members of the PEC to Items 3 through 6 as they are all interrelated. The items include requests for final plats for subdivisions, rezonings and a text amendment to amend the core area parking map. The purpose of these requests is to allow for the most efficient and proper redevelopment of the Evergreen Lodge and Vail Valley Medical Center (VVMC). Gillette — Asked for clarification on whether parking requirements would be less or more restrictive. Spence responded that parking requirements would be less restrictive. Spence then discussed the specific details pertaining to the resubdivision of Lot F and the creation of Lot F-1. The newly created lot complies with all Town Code criteria. Tom Braun, Braun Associates, representative of the VVMC, stated that the applicant had no formal presentation. Dominic Mauriello, MPG, representative of the Evergreen Lodge, stated his client's satisfaction with the request. 4. A request for review of a final plat, pursuant to Title 13 Chapter 4, Minor Subdivisions, Vail Town Code, to allow for a resubdivision of Lot 2W, Block 1, Vail Lionshead Second Filing, and the creation of Lot 2E-1, Block 1, Vail Lionshead Second Filing, located at 250 South Frontage Road West/Lot 2, Block 1, Vail Lionshead Second Filing, and setting forth details in regard thereto. (PEC17-0018) 10 min. Applicant: Vail Valley Medical Center Planner: Jonathan Spence Motion: Approve First: Perez Second: Stockmar Vote: 5-0-0 Spence described the specific details in regards to the resubdivision of Lot 2W and the creation of Lot 2E-1. Spence stated that this resubdivision is a step towards the implementation of the Master Plan and directs most traffic to the South Frontage Road. There was no formal presentation from the applicant. 5. A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of Lot 2E, Vail Village Second Filing and Lot 2E-1, Block 1, Vail Lionshead Second Filing, from Lionshead Mixed Use 1 (LMU-1) District to the General Use (GU) District, and a rezoning of Lot F-1, Vail Village Second Filing from General Use (GU) District to Lionshead Mixed Use 1 (LMU-1) District, located at 180 and 250 South Frontage Road West/Lot 2, Block 1, Vail Lionshead Second Filing and Vail Village Second Filing, and setting forth details in regard thereto. (PEC17-0015) 10 min. Applicant: Vail Valley Medical Center Planner: Jonathan Spence Motion: Forward a Recommendation of Approval First: Stockmar Second: Lockman Vote: 5-0-0 Spence introduced the request and stated that the rezoning is the next step in the process to make the redevelopment of the Evergreen Lodge and VVMC consistent in their zoning designation and consistent with the Master Plan. Spence emphasized the role of the PEC is to make a recommendation to the Town Council. There was no formal presentation from the applicant. Lockman — Asked if the rezoning would impact the stream tract. Spence stated that the proposed zone districts will not impact the stream tract. Stockmar — Asked if trails were planned as part of the rezoning or redevelopment projects. Spence responded in the negative. 6. A request for a recommendation to the Vail Town Council for an amendment to Section 12-10-19 Core Areas Identified, Vail Town Code, pursuant to Section 12- 3-7 Amendment, Vail Town Code, to include Lot F-1 in the Commercial Core Area for parking regulations purposes, located at 250 South Frontage Road West/Lot F-1, Vail Village Second Filing, and setting for the details in regard thereto. (PEC17-0023) 10 min. Applicant: Evergreen Hotel Planner: Jonathan Spence Motion: Forward a Recommendation of Approval First: Lockman Second: Stockmar Vote: 5-0-0 Spence introduced the project and stated the purpose of the request is to include the newly created Lot F-1 within the Commercial Core Area parking map so that the entire development site has a consistent parking designation. There was no formal presentation from the applicant. Stockmar — Asked for clarification as to the nature of the parking designations. 7. Approval of Minutes June 12, 2017 PEC Results Motion: Approve, with corrections First: Stockmar Second: Lockman Vote: 5-0-0 Corrections: Commissioner Gillette wanted to clarify that he did not intend to imply that he would approve temporary planters, but believed the PEC could continue the item to examine the proposal further. 8. Informational Update An update on the Comprehensive Open Lands Plan - 60 min. Tom Braun, Braun Associates, gave a PowerPoint presentation regarding the status of an update to the Town of Vail Comprehensive Open Lands Plan. Topics included the following: a review of the 1994 Comprehensive Open Lands Plan and its accomplishments and the difference between the terms "open lands" and "open space." Gillette — Asked if housing was included in the plan. Braun responded in the affirmative and stated that some vacant parcels were identified for use as potential sites for housing, as well as other town projects such as the fire station. Braun continued by identifying other improvements, such as trails, that have occurred as the result of the 1994 Plan. Braun then discussed the need for an update to the plan due to numerous factors such as population growth, housing challenges, increase in summer visitation, and increase in demand for trails of different types. To date, the approach to the plan update has included a critique of the existing plan, community scoping sessions, discussions with technical advisors, and more community meetings. The next step is to conduct a trails workshop in August and to provide a draft plan for public comment in September. Gillette — Asked why there will be a special meeting for trails. Braun responded that as the update has progressed, there was an identified need to provide more detailed trail planning. Stockmar — Asked about the relationship with the United States Forest Service (USFS). Braun responded that trail planning will require intense analysis by the USFS. Braun summarized the input received from the community scoping sessions held in December 2016 and January 2017. Priorities identified at those meetings included acquiring land to protect sensitive lands and open space and acquiring land to protect Gore Creek. Lockman — Asked if the 1994 Plan discussed housing. Braun responded in the affirmative, citing examples such as the Mountain Bell project and the fire station in west Vail, which included the Chamonix property. In regards to the community meetings, public opinion was widespread regarding housing. Gillette — Asked if RETT funds can be used only on Town of Vail property. Braun responded in the affirmative. In regards to Town -owned properties, Braun stated that upon applying various development criteria to vacant lands within the Town, there are very few vacant developable parcels remaining. Perez — Asked if the middle bench of Donovan Park is designated open space. Braun stated that it is zoned as a park, but not designated open space. Wolf Mueller— Stated that RETT money was used to obtain all of Donovan Park. Braun reviewed the past actions and future priorities for private undeveloped land that may be able to further the goals of the plan. Braun summarized the items from the 1994 Action Plan that have not been implemented to date. Braun summarized comments received from other businesses and agencies, including: Vail Resorts, Vail Recreation District, ECO Trails, Vail Fire Department, Colorado Parks and Wildlife, and the USFS. Braun presented several trail ideas under consideration. Perez — Asked for clarification about who conducted community meetings. Braun responded by naming the various members of town staff involved with the plan update. Perez asked the PEC be notified of future meetings. 9. Adjournment Motion: Adjourn First: Perez Second: Stockmar Vote: 5-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. (-0 p p ( �_ N Q Q0 O i CxA O v i v — c6 Z) 07Co p cn Q }' •— ro a •� ('6 C6 Q r -I L o •. i o Q c6 i }' +6 W iJ N Si GI LL 00 C C O N W C .s V 7 W .Ld 'O V! 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Q V At u i O •— a� Q a—O 4--j L f6 E O O J U E .� � t�A O � V � cn Ca Qa--+ V c6 4-j � Ca • btA,/ At u 4� J W .E L El Ln dJ O fQ •U > v 0L- 0 O CL U Q co �Q Lnw O Ln C: _ O V U a1 0 U `) U =3V) L- U 4-J bDLn C ca CID CID � _ V) O 4J O O > Q Jcn • O cn � •O Z z z (1) �a V) c O CID 0 CID O i U C co C LL 4-j pi O U C (0 C U- O O - T > E a--+ E o V +-r CL L •� C O � •i �--+ _I_- C: 0- V) V) Q) X O • E O 4-j 4—j c6 • � � cn c6 Q> o 4-j pi O U C (0 C U- Ad #: 0000074181-01 Customer: TOWN OF VAIL/PLAN DEPT/COMM DEVLMT Your account number is: 1023233 PROOF OF PUBLICATION VAIL DAILY STATE OF COLORADO COUNTY OF EAGLE I, Mark Wurzer, do solemnly swear that I am Publisher of the VAIL DAILY, that the same daily newspaper printed, in whole or in part and published in the County of Eagle, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Eagle for a period of more than fifty-two consecutive weeks next prior to the first publication of the annexed legal notice or advertisement and that said newspaper has published the requested legal notice and advertisement as requested. The VAIL DAILY is an accepted legal advertising medium, only for jurisdictions operating under Colorado's Home Rule provision. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of 1 insertion; and that the first publication of said notice was in the issue of said newspaper dated 6/23/2017 and that the last publication of said notice was dated 6/23/2017 in the issue of said newspaper In witness whereof, I have here unto set my hand this day, 6/29/2017. Mark Wurzer, Publisher Subscribed and sworn to before me, a notary public in and for the County of Eagle, State of Colorado this day 6/29/2017. Jerilynn Medina, Notary Public My Commission Expires: August 3, 2020 THIS ITEM MAY AFFECT YOUR PROPERTY PUBLIC NOTICE NOTICE IS HEREBY GIVEN that the Planning and Environmental Commission of the Town of Vail will hold a public hearing in accordance with section 12- 3-6, Vail Town Code, on July 10, 2017 at 1:00 pm in the Town of Vail Municipal Building. A request for the review of a final Exemption Plat, pursuant to Section 13-12-3, Plat Procedure and Cri- teria for Review, Vail Town Code, to allow for an ac justment to the location of the platted building enve- lope for Lot 6, Lia Zneimer Subdivision, located at 1726 Buffehr Creek Road, and setting forth details it regard thereto_ (PEC17-0025) Applicant: Pamela Olson & Grant Aldonas, repre- sented by Fieldscape Planner: Chris Neubecker A request for review of an amendment to a condi- tional use permit pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow fc the construction of an outdoor dining patio at La Cantina Restaurant, located at 241 East Meadow Drive/Tract B & C, Vail Village Filing 1, and settinc forth details in regard thereto. (PEC17-0026) Applicant: La Cantina Restaurant, represented by Dominick Architects Planner: Chris Neubecker A request for review of a conditional use permit pur- suant to Section 12-71-1-3, Vail Town Code, in accord ance with Title 12, Chapter 16, Conditional Use Per- mits, Vail Town Code, to allow for the operation of liquor store within a neighborhood grocery store in the Treetops commercial building located at 45C East Lionshead Circle Unit X/Lot 6, Block 1, Vai Lionshead Filing 1, and setting forth details in regard thereto_ (PEC17-0027) Applicant: Michael Hazard Associates Planner: Chris Neubecker The applications and information about the propos- als are available for public inspection during office hours at the Town of Vail Community Developmen Department, 75 South Frontage Road. The public iE invited to attend site visits. Please call 970-479- 2138 for additional information. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. Published in the Vail Daily June 23, 201: 0000074181 Ad #: 0000079017-01 Customer: TOWN OF VAIL/PLAN DEPT/COMM DEVLMT Your account number is: 1023233 PROOF OF PUBLICATION VAIL DAILY STATE OF COLORADO COUNTY OF EAGLE I, Mark Wurzer, do solemnly swear that I am Publisher of the VAIL DAILY, that the same daily newspaper printed, in whole or in part and published in the County of Eagle, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Eagle for a period of more than fifty-two consecutive weeks next prior to the first publication of the annexed legal notice or advertisement and that said newspaper has published the requested legal notice and advertisement as requested. The VAIL DAILY is an accepted legal advertising medium, only for jurisdictions operating under Colorado's Home Rule provision. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of 1 insertion; and that the first publication of said notice was in the issue of said newspaper dated 7/7/2017 and that the last publication of said notice was dated 7/7/2017 in the issue of said newspaper In witness whereof, I have here unto set my hand this day, 7/19/2017. Mark Wurzer, Publisher Subscribed and sworn to before me, a notary public in and for the County of Eagle, State of Colorado this day 7/19/2017. Jerilynn Medina, Notary Public My Commission Expires: August 3, 2020 rdCs3'ARv Rt}.�+.t� 3f`I%t.SSli}N &k��if•;�R�SG'sSS � �, 2�2s} PLANNING AND ENVIRONMENTAL COMMISSION July 10, 2017, 1:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order Site Visits to the following properties: 1. La Cantina Restaurant - 241 E. Meadow Drive 2. Lot 6, Lia Zneimer Subdivision - 1726 Buffehr Creek Drive 2. A request for final review of an amendment to iE conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, pursuant to Title 12, Chapter 16, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, in- cluding healthcare facilities, ambulance district fa- cilities, heliport building and associated structured parking located at 180 South Frontage Road West (Vail Valley Medical Center)/Lots E, F and 2E, Vai Village Second Filing, and Lot 2E-1, Block 1, Vai Lionshead Filing 1. (PEC17-0022) 60 min. Applicant: Vail Valley Medical Center Planner: Jonathan Spence 3. A request for the review of a final Exemption Plat pursuant to Section 13-12-3, Plat Procedure and Cri- teria for Review, Vail Town Code, to allow for an ac justment to the location of the platted building enve- lope for Lot 6, Lia Zneimer Subdivision, located at 1726 Buffehr Creek Road, and setting forth details it regard thereto. (PEC17-0025) 45 min. Applicant: Fieldscape Planner: Chris Neubecker 4. A request for review of an amendment to a condi- tional use permit pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to alloy for the construction of an outdoor dining patio at La Cantina Restaurant, located at 241 East Meadow Drive/Tract B & C, Vail Village Filing 1, and settinc forth details in regard thereto. (PEC17-0026) 60 min. Applicant: Dominick Architects Planner: Chris Neubecker 5. A request for review of a conditional use permit pursuant to Section 12-71-1-3, Vail Town Code, in ac cordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for the operatioi of a liquor store within a neighborhood grocery store in the Treetops commercial building located at 45C East Lionshead Circle Unit X/Lot 6, Block 1, Vai Lionshead Filing 1, and setting forth details in regard thereto. (PEC17- 0027) 30 min. Applicant: Michael Hazard Associates Planner: Chris Neubecker 6. Approval of Minutes June 26, 2017 PEC Results 7. Informational Update An update on the Town of Vail policies, regulation: and strategies relating to short term rentals (Airbnb, VRBO, HomeAway, etc.) by owners. 30 min. 8. Adjournment The applications and information about the propos- als are available for public inspection during regular office hours at the Town of Vail Community Devel- opment Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Com- mission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Community Development Department Published in the Vail Daily July 7, 2017 0000079017