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HomeMy WebLinkAbout2017-0724 PECTOWN OF 9VAf Call to Order Present: Absent: PLANNING AND ENVIRONMENTAL COMMISSION July24,2017, 1:OOPM Vail Town Council Chambers 75S. Frontage Road -Vail, Colorado, 81657 Brian Gillette, Pam Hopkins, Ludwig Kurz, John -Ryan Lockman, Karen Perez and Brian Stockmar John Rediker Site Visits to the following properties: 1. PEC17-0026 - 241 East Meadow Drive (La Cantina) 2. PEC17-0031 - 551 North Frontage Road West (Red Sandstone Elementary) 3. PEC17-0028 / PEC17-0029 / PEC17-0030 - 1521 Buffehr Creek Road 2. A report to the Planning and Environmental Commission on the Administrator's approval of an amendment to an existing Conditional Use Permit, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for a steel -frame tensile fabric shelter at the softball fields spectator plaza area, located at 580 South Frontage Road East (Ford Park)/Unplatted, and setting forth details in regard thereto. (PEC17- 0032) 10 min. Applicant: Town of Vail Planner: Jonathan Spence Motion: Table to August 28, 2017 First: Gillette Second: Perez Vote: 6-0-0 Spence stated that the applicant has requested the item be tabled until August 28, 2017. 3. A request for final review of an amendment to a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, pursuant to Title 12, Chapter 16, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West (Vail Valley Medical Center)/Lots E, F and 2E, Vail Village Second Filing, and Lot 2E-1, Block 1, Vail Lionshead Filing 1. (PEC17-0022) 90 min. Applicant: Vail Valley Medical Center Planner: Jonathan Spence Motion: Continue to August 14, 2017 First: Gillette Second: Stockmar Vote: 6-0-0 Spence introduced the project by summarizing the previous three (3) meetings at which the Vail Valley Medical Center (VVMC) Master Plan implementation was discussed. Three areas of focus for this meeting are: relationship of building to Meadow Drive, overall architectural approach, and pedestrian circulation. The applicant's representative, Tom Braun of Braun Associates, Inc., provided a PowerPoint presentation to the Planning and Environmental Commission (PEC). Braun summarized the project timeline and anticipated topics for future meetings. Braun stated that the PEC is responsible for establishing the development standards within the General Use (GU) District. Standards discussed included: site coverage (approximately 62%), landscaping (12%), and building height (approximately 75' 3" at the helipad, 59' is the tallest floor of the building), and setbacks (north: 2'— 9', south: 4', east: 20', and west side near Evergreen Lodge: '/2'). Braun described the hospital operations and other programming factors that led to the design of the proposed site plan. Braun reviewed the floor plans to explain VVMC's operations and intentions for new space. The proposed parking garage was also reviewed. Gillette — Asked for clarification regarding the proposed building setbacks. Braun summarized the elements of the VVMC Master Plan that are relevant to the proposed architecture, massing, height, orientation to Meadow Drive, utility screening, and pedestrian connections. Gillette — Asked for clarification of the maximum allowable height for properties surrounding the VVMC. Braun and Spence provided the allowable heights based on zone districts. Hopkins — Asked for clarification in regards to the loading dock. Spence and Gillette asked Braun to identify the location of sidewalks and pedestrian circulation routes. Braun identified said areas and stated that more information regarding the pedestrian connections to surrounding properties would be provided at the next PEC meeting. Kurz — Asked for clarification in regards to loading operations and details on the proposed stairwells. Kurz asked if the applicant considered an escalator instead of a stairwell. Gillette added that the stairwell will also see a lot of skier traffic. Spence identified the areas for accessible access to VVMC. Public Comment: There was no public comment. Stockmar — Commended the VVMC on their planning effort, but is concerned in the long run that VVMC will need to expand again. He stated his appreciation for the efforts to accommodate the residential neighbors and South Frontage Road. Braun stated that the VVMC is looking into the future and beyond the existing Master Plan. Future areas for further expansion have already been identified. Spence asked Stockmar for his opinion on the extensive use of glass. Stockmar stated his belief that there is a glazing available to minimize light pollution from the interior. Braun deferred the item until the next time the project architects would be at the PEC meeting. Gillette — Stated his belief that the amount of glass was appropriate on the south fagade, but not there may be too much glass on the north fagade. Recommends the Design Review Board (DRB) look at the issue as the architecture is not necessarily representative of Vail. Perez — Agrees with Stockmar that a lot has been done to address concerns. Stated she likes Hopkins' earlier suggestion to bring some green elements to the deck on the south fagade. Hopkins — Agrees with Gillette that the north side of the structure uses too much glass. There was also a discussion among Commissioners regarding the use of corten steel on the various fagades. Lockman — Agreed with other Commissioners' comments regarding an appreciation of the efforts to address concerns thus far. He is still concerned about pedestrian circulation in the general area of the site. He asked if the pedestrian paths and patio will be heated. Chris Knight with ProjectOne responded that the patio will be heated from below. Several commissioners suggested umbrellas for providing shade on the patio in the summer. Kurz — Stated that he appreciates the applicant listening to the PEC's previous comments. He is not concerned about the overall massing of the building, but is more concerned about the area near Meadow Drive and the incorporation of fenestration and landscaping. He is not concerned about the interior circulation and is pleased with the overall direction of the project. 4. A request for review of an amendment to a conditional use permit pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the construction of an outdoor dining patio at La Cantina Restaurant, located at 241 East Meadow Drive/Tract B & C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC17-0026) 60 min. Applicant: Dominick Architects Planner: Chris Neubecker Motion: Approve, with Conditions First: Stockmar Second: Gillette Vote: 6-0-0 Conditions: 1. This Conditional Use approval is contingent upon the applicant obtaining Town of Vail approval of an associated design review application on or before November 1, 2017. 2. The applicant shall operate the outdoor patio consistent with the approved site plan dated July 14, 2017 and attached to this memorandum. 3. Hours of operation for the outdoor dining patio shall be limited to 8:00 AM until 10:00 PM. 4. All exterior lighting for the outdoor dining patio shall meet the Town of Vail's Outdoor Lighting regulations. 5. The applicant shall ensure that sweeping of the patio is performed on a daily basis, and that all food scraps and other debris from the patio are collected and deposited in proper waste receptacles, and that food scraps and other debris are not swept or pushed off the patio onto the adjacent walkways or landscaping areas. 6. Approval of this conditional use permit amendment shall lapse and become void if a building permit is not obtained and construction not commenced and diligently pursued toward completion or the use for which the approval has been granted has not commenced within two (2) years from when the approval becomes final. 7. Approval of this conditional use permit amendment shall lapse and become void if the use for which the approval has been granted is discontinued for a period of two (2) years, regardless of any intent to resume operation of the use. 8. The applicant shall at all times abide by the Town of Vail Amplified Sound regulations in Section 5-1-7 Noise Prohibited, Vail Town Code. The applicant shall obtain a permit from the Town of Vail prior to installation of any outdoor speakers on the outdoor dining patio. 9. Prior to issuance of a building permit for construction of the outdoor dining patio, the applicant shall obtain a lease agreement from the Town of Vail for use of the patio area. Neubecker introduced the item by summarizing the comments from the previous PEC meeting on July 10, 2017 and the subsequent changes that resulted from said comments. Changes include: additional landscaping with more vibrant colors, a skirt below the patio to prevent pedestrian access, additional snow fencing above the awning roof, and more information on the applicant's intent to heat the patio. The applicant may have to provide their own boiler to heat the patio. There are still some structural questions that the applicant is working on addressing. Neubecker reminded the PEC that the project still requires DRB approval and that the Town Council makes the final decision on the application. Neubecker discussed the proposed conditions of approval found within the staff memo. The applicant's representative, Rick Dominick of Dominick Architects, further reviewed the proposed changes. In regards to landscaping, the intent was to make the area more visually dynamic. Dominick described the dimensions of the space underneath the patio and assured the PEC it would be difficult to access the area. Lockman — Asked Neubecker to further explain his concerns regarding the eastern planter area adjacent to the stairs. Neubecker stated that he wants to make sure plants are viable for the proposed width and slope of the planter. Lockman stated the importance to have sufficient screening between the patio and the stairs. He believes the revised landscape plan has addressed previously stated concerns. Stated that he believes the project meets the criteria for a conditional use permit. Hopkins — Asked if the new landscaping will be sufficiently irrigated. Dominick confirmed. Hopkins stated she supports the request. Perez — Asked if alcohol will be served on the patio. Dominick confirmed that it will be full service, including alcohol. Richard Wheelock of La Cantina stated that the whole floor is covered by their liquor license. Dominick added that there is a gate that will control access into the patio. Dominick also stated that the flow of traffic through the transportation center will not be affected. Gillette — Had no additional comments or questions. Stockmar — Stated his overall satisfaction with the revised landscape plans, but asked that even more landscaping be added. Stated that the snow fencing was a reasonable solution to protecting guests from accessing the awnings. He also, asked if there will be space heating on the patio. Wheelock confirmed. Kurz — Urged the applicant to fully consider the effectiveness of the proposed skirt / screening intended to keep the public from accessing underneath the patio. He stated his overall support for the project. There was no public comment. 5. A request for review of a Minor Amendment to Special Development District (SDD) No. 34, The Valley, Phase V, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for modifications to the approved development plans in order to permit a second road cut and access to the property located at 1521 Buffehr Creek Road/Lot C, The Valley Subdivision Phase V, and setting forth details in regard thereto. (PEC17-0028) 15 min. Applicant: RKD Architects Planner: Chris Neubecker Motion: Continue to August 14, 2017 First: Gillette Second: Hopkins Vote: 6-0-0 Neubecker summarized the request and how it relates to Items 6 and 7 on the agenda and why one item is withdrawn and the other two (2) will be continued to the next PEC meeting. He then asked for questions specifically about the SDD amendment process. Stockmar — Stated that it would be helpful to understand what the process or rationale is for placing the building envelope on the site. Gillette — Agreed with Stockmar's comment. Perez — Asked if there were plans for the home. Neubecker responded in the negative. Neubecker stated that the SDD has to be amended first to allow for a second curb cut within the SDD. Kurz — Asked if PEC's decision is final or if it goes to Town Council. Neubecker responded that as a minor amendment, staff has approved the item, but it can be called up by the PEC. The applicant had no formal presentation. There was no public comment. 6. A request for the review of a variance from Section 12-21-10, Development Restricted, Vail Town Code, in accordance with the provisions of Title 12, Chapter 17, Variances, Vail Town Code, to allow for construction on a slope of forty percent (40%) or greater, located 1521 Buffehr Creek Road/Lot C, The Valley Subdivision Phase V, and setting forth details in regard thereto. (PEC17-0029) 15 min. Applicant: RKD Architects Planner: Chris Neubecker Withdrawn 7. A request for the review of an Exemption Plat, pursuant to Section 13-12-3, Plat Procedure and Criteria for Review, Vail Town Code, to allow for an adjustment to the location of the platted building envelope for Lot C, The Valley Subdivision Phase V located at 1521 Buffehr Creek Road, and setting forth details in regard thereto. (PEC17- 0030) 15 min. Applicant: RKD Architects Planner: Chris Neubecker Motion: Continue to August 14, 2017 First: Gillette Second: Stockmar Vote: 6-0-0 8. A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12-9C-3, Conditional Uses; Public and private schools, Vail Town Code, in accordance with the provisions of Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for a renovation and addition to the existing Red Sandstone Elementary School, and a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Public parking structure, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for the construction of a public parking structure located at 551 North Frontage Road West/Lots 8, Block 2, Vail Potato Patch Filing 1, and setting forth details in regard thereto. (PEC17-0031) 45 min. Applicant: TAB Associates Planner: Matt Panfil Motion: Continue to August 14, 2017 First: Gillette Second: Perez Vote: 6-0 Panfil opened this item. We will be asking the PEC to continue this item to the next PEC meeting on August 14, 2017. The applicant will be asking for a variance for a retaining wall greater than six feet (6') in height. The addition to the school will allow for a secure entry, plus expansion of the cafeteria service area and expansion of the library. Cosmetic changes are also proposed to the school. A four-story parking structure with 160 parking spaces is also proposed. Skier and public parking is proposed on the first 3 levels of the structure. The intent is to sell parking passes for use of the public parking. There are six (6) electric vehicle charging stations proposed. Solar panels are proposed on the south elevation of the parking structure. A one way road system is proposed, most traffic will turn right as they enter the site, but some cars can turn left to access level two of the parking structure. There are also 42 surface parking spaces on site. Panfil discussed the parking circulation options for the parking structure, with no internal ramps. He reviewed the landscaping plan, with some new landscaping proposed in front of the structure, and some landscaping near the south side of the school. A more prominent entry feature and more glass are proposed at the new school entry. Stone is also proposed, along with some wood. Panfil reviewed the elevations of the school and the floor plans to show where changes are proposed. Town Council has asked that the parking structure be designed to accommodate future structure on top, possibly affordable housing or school expansion, but such uses have not been designed or planned. He showed a shadow analysis of impacts of the parking structure on the school. No shadow is anticipated on the school building. Applicant, Greg Mason, TAB Associates — Made himself available for questions regarding the project. Hopkins —Where do kids on school buses get dropped off? Mason — Students are dropped off at bottom of hill and walk up to the school. Gillette — How do bikes coming off the overpass get down? Mason — That is not yet addressed. Hopkins — Would kids on bikes also use the west sidewalk? Mason — Yes, that sidewalk is 8 feet wide with a 7% grade. Stockmar — Parking structure will block much visibility of the school. Design of the parking structure needs to be improved dramatically. Solar PV panels make sense, but it should look less like a parking structure. It's a very visible location, and an unappealing design. Gillette — Major concern with vehicular circulation. Entrance to the third level of the garage should come from below, where there are no kids or faculty. Not appropriate for all this traffic near kindergarten kids. Mason — It's not geared toward public parking for skiers, but people who currently arrive and park at Ford Park. Instead, they would park here. Gillette — Likes the rail to separate sidewalk from the road, but where will the snow be pushed. Asked if a snow storage study has been conducted? Mason — Yes Hopkins — Doesn't like the emergency stairwell. Mason — There is access to allow access and egress to the garage. Gillette — Need to separate school from public parking and circulation. Only kids, parents, and faculty should be at the school level. Average guy parking in the structure should be separate from the school level. Perez — Need more information on use of the parking structure. Is this open to the public? Greg Hall — Parking will be automated, similar to Ford Park. Parking passes would be needed to use this parking. Passes can be purchased by locals, employees. Gillette — Need to separate parking for the public from the school users. Drive lane is right next to the sidewalk to the school. Rachel Hall, TAB Associates — Reviewed the parking circulation and peak use times of the school and parking structure. Kurz - There is a high level of concern for public safety and children's safety. Gillette — Cannot support unless you can separate school uses from public parking uses of the parking structure. Panfil — We are looking for any other feedback from the PEC on items of concern. Stockmar — Kids have a tendency to put themselves in jeopardy. More care is needed on the traffic circulation and kids' safety. Prefer to see better design on the parking structure. Gillette — Massing on the building is fine. Main concern is separation of public parking from the school. Perez — Agree, make the parking structure more attractive and separate school from public parking. Hopkins — Look at use of the parking structure as a short cut for kids to use. Lockman — Looks like low budget based on architecture of the parking structure. Vehicle traffic is a challenge to separate uses. Look at an operational plan for the parking use. Kurz — Appreciate the Town of Vail and Eagle County School District working together on a parking plan for this area, and that the school will remain in this location. Agree with concerns about traffic patterns and separating functions. Some more detail is needed for the Commissioners and himself to be comfortable. Want the bike path to be continued, so that bikes coming over the overpass don't need to use steps. Gillette — Make sure that snow storage is figured out. 9. A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-23-2 Employee Generation and Mitigation Rates, Vail Town Code, to reflect the recommendations of the 2016 Vail Employer Survey Summary of Results, February 2017 (Nexus Study) and setting forth details in regard thereto. (PEC17-0033) 5 min. Tabled to August 14, 2017 Applicant: Lynne Campbell Planner: Chris Neubecker Motion: Table to August 14, 2017 First: Stockmar Second: Gillette Vote: 6-0-0 10. Approval of Minutes July 10, 2017 PEC Results Motion: Approve First: Gillette Second: Stockmar Vote: 5-0-1 (Perez Abstaining) 11. Informational Update Commercial Ski Storage Chris updated the commission on the work being done by the town concerning ski storage, the upcoming meeting with TC on August 1" and the interviews with those that participate in ski storage/ski concierge. 12. Adjournment Motion: Adjourn First: Perez Second: Kurz Vote: 6-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Community Development Department Published in the Vail Daily July 21, 2017 TOWN OF VA110 VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: July24, 2017 ITEM/TOPIC: Staff requests that the report out to the Planning and Environmental Commission be tabled to August 28, 2017 to address design considerations. A report to the Planning and Environmental Commission on the Administrator's approval of an amendment to an existing Conditional Use Permit, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for a steel -frame tensile fabric shelter at the softball fields spectator plaza area, located at 580 South Frontage Road East (Ford Park)/Unplatted, and setting forth details in regard thereto. (PEC17-0032) ATTACHMENTS: File Name Description PEC17- Report out to PEC and Adjacent Properties 0032_Ford_Park CUP_Amendment (SoftbalIShelter).pdf 1111D11't111 75 South Frontage Road West Vail, Colorado 81657 va ilgov. com July 7, 2017 Community Development Department 970.479.2138 Dear Planning and Environmental Commission members and adjacent property owners: Re: A report to the Planning and Environmental Commission on the Administrator's approval of an amendment to an existing Conditional Use Permit, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for a steel -frame tensile fabric shelter at the softball fields spectator plaza area, located at 580 South Frontage Road East (Ford Park)/U n platted, and setting forth details in regard thereto. (PEC17-0032) Applicant: Town of Vail, represented by Todd Oppenheimer Planner: Jonathan Spence The purpose of this letter is to inform you that the Town of Vail Community Development Department Administrator has approved an amendment to the Conditional Use Permit for the installation of a steel -frame tensile fabric shelter at the softball fields spectator plaza area, located at 580 South Frontage Road East. The Administrator's approval includes the following conditions: 1. The applicant shall submit and obtain approval of a complete application for review by the Design Review Board before applying for a building permit. 2. Applicant shall at all times abide by the Conditional Use Permits regulations, Title 12, Chapter 16, of the Vail Town Code. 3. Any conditional use which is discontinued for a period of two (2) years, regardless of any intent to resume operation, shall not be resumed thereafter; any future use of the site or structures thereon shall conform to the provisions of this title. The Town of Vail staff has determined that this amendment to the approved Ford Park Conditional Use Permit meets the review criteria prescribed by Section 12-16-10, Amendment Procedures, Vail Town Code. This approval of a Conditional Use Permit amendment will be reported to the Town of Vail Planning and Environmental Commission at its Monday, July 24 2017 public hearing at 1:00 p.m. in the Vail Town Council Chambers, located at 75 South Frontage Road West. The Planning and Environmental Commission reserves the right to "call up" this administrative action for additional review at this hearing. This administrative action may also be appealed by an adjacent property owner, any aggrieved or adversely affected person, or the Vail Town Council as outlined in Section 12-3-3, Appeals, Vail Town Code. Should you have any questions, please feel free to contact me directly at 970-479-2321. Jonathan Spence, Senior Town Planner TOWN OF VA10 VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: July24, 2017 ITEM/TOPIC: A request for final review of an amendment to a conditional use permit, pursuant to Section 12- 9C-3, Conditional Uses, Vail Town Code, pursuant to Title 12, Chapter 16, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West (Vail Valley Medical Center)/Lots E, F and 2E, Vail Village Second Filing, and Lot 2E-1, Block 1, Vail Lionshead Filing 1. (PEC17-0022) ATTACHMENTS: File Name Description PEC17-0022_VVMC_CUP_Staff Memo_(Third_Meeting07-24-2017).pdf Staff Memorandum Attachment A, Vail Valley Medical Center Attachment B_VVMC_East Wing_Conditional_Use_Permit Narrative_May_2017.pdf Site Specific Redevelopment Master Plan, March 2015 Attachment B, VVMC Attachment B_VVMC_East W ing_Conditional_Use_Permit Narrative_May_2017.pdf East Wing Conditional Use Permit Narrative, May 2017 Pages from Pages_from Attachment CPlan_Set for Conditional_Use Permit May_2017.pdf Attachment C, Plan Set for Conditional Use Permit, May 2017 Pages from Attachment C, Plan Pages_from_Attachment_CPlan_Set_for_Conditional_Use_Permit_May_2017-2.pdf Set for Conditional Use Permit, May 2017-2 Pages from Attachment C, Plan Pages_from_Attachment_CPlan_Set_for_Conditional_Use_Permit_May_2017-3.pdf Set for Conditional Use Permit, May 2017-3 0 TOWN OF VAIL � Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: July 24, 2017 SUBJECT: A request for final review of an amendment to a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, in accordance with Title 12, Chapter 16, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West (Vail Valley Medical Center)/Lots E, and F, Vail Village Second Filing, and Lots 2E-1 and 2E, Block 1, Vail Lionshead Filing 1. (PEC17-0022) Applicant: Vail Valley Medical Center, represented by Davis Partnership and Braun and Associates Planner: Jonathan Spence I. SUMMARY The applicant, Vail Valley Medical Center (VVMC), represented by Davis Partnership and Braun and Associates, is requesting a work session with the Planning and Environmental Commission (PEC) to review an amendment to a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, and Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West. This is the third of what is anticipated to be five meetings with the PEC to discuss different aspects of the project. At this third meeting, the applicant will continue the Vail Valley Medical Center East Wing presentation focusing on the following components: • Interior Layout and Programming • Overall Mass and Scale • Exterior Design Considerations Please find the approved VVMC Site Specific Redevelopment Master Plan, (hereafter Master Plan), (Attachment A), project narrative (Attachment B) and project plan set (Attachment C) included for reference and to assist in understanding the scope of the project. As this is the third in a series of meetings, staff has not prepared a final review of the proposal nor any recommendation. Staff recommends the Planning and Environmental Commission listen to the applicant's presentation, ask questions for clarifications, provide feedback and continue the public hearing for PEC17-0022 to the August 14, 2017 meeting. DESCRIPTION OF REQUEST General Overview The East Wing currently consists of +/-34,715 square feet of medical and related uses and 207 structured parking spaces. Medical and other uses are located in buildings that date back to the 1960's. Existing uses in the East Wing include the Steadman Philippon Research Institute, IT, Environmental Services, meeting rooms, Imaging, Administration, Mountain Surgical Associates, In -Patient Pharmacy, and a variety of small VVMC departments (e.g. public safety, materials management, patient relations, and property management). The redevelopment of the East Wing will involve the demolition of the existing medical building and the parking structure and the construction of approximately 344,440 square feet of new space. When considering the demolition of existing medical space, this redevelopment will result in a net increase of 110,225 square feet of medical space: 344,440 Total New square footage (Includes Parking Structure and Medical Uses) -199,500 New Parking Structure square footage 144,940 Medical/Related Uses square footage -34,715 Existing square footage to be demolished 110,225 Net New Medical/Related Use square footage Of the new space, 28,040 square feet is designated as "shell space". Three areas in the East Wing have this designation. As proposed, these spaces, available for future growth, will be constructed but not finished to the point where they can be occupied. These spaces will not be finished until such time VVMC demonstrates how parking and employee housing obligations can be satisfied. Restrictions on the occupancy of this space will be memorialized via a separate agreement with the Town of Vail. When considering these shell spaces, the total net new square footage to be occupied upon completion of the East Wing is reduced to 82,185 square feet, as shown below. 110,225 Net New Medical/Related Use square footage -28,040 Unfinished/Un-Programed Shell Space square footage 82,185 Net New Occupied square footage upon East Wing completion Town of Vail Page 2 Design Considerations The Master Pan provides four (4) goals specific to architectural design and planning considerations relative to elements of the VVMC expansion plans. Each goal and an analysis of the submittal's compliance can be found below. Building Massing Goal: The massing (and scale) of the hospital expansions to be responsive and sensitive to the surrounding neighborhood. The Master Plan acknowledges that there are many factors that influence design options available to VVMC concerning massing of the building expansions. These include: • Structural capacity of existing buildings. • Internal spatial relationships of existing and future hospital uses • Relationships to surrounding buildings in the neighborhood. • Applicable town standards including adopted fire and building codes. • Existing covenant restrictions The Master Plan states that the building height and massing of the VVMC campus should be consistent with the existing and potential building heights in the immediate proximity and in the vicinity. To this end, the Master Plan provided an illustrative guide to the building footprints and massing of buildings contemplated. This diagram is shown below. Town of Vail Page 3 In addition to the diagram, the Master Plan contains a conceptual massing illustration that can be found on page 15 of the plan, included as Attachment A. The Master Plan indicates that the mass and scale of the new East Wing should be consistent with the building heights allowed by the existing zoning of the surrounding properties and that architectural techniques including fenestration, roof forms, variations in wall planes, use of building materials and building stepbacks should be used to achieve compatibility with the neighborhood and to soften the buildings' relationship to the street. Surrounding zone districts include Lionshead Mixed Use 1 (LMU-1), Commercial Service Center (CSC), High Density Multiple -Family (HDMF) and Two - Family Residential (R). Maximum heights in these zone districts range from 33' to 82.5'. The Master Plan acknowledges that the building containing the helipad is anticipated to be +/- 75' in height and can accommodate 4 floor levels of hospital uses. In order to reduce the scale of this building, a "stepped building form" of varied building height is encouraged. The proposed East Wing expansion is a multi -use structure that spans the eastern portion of the campus from Meadow Drive to the South Frontage Road. The East Wing is comprised of the following components: • A Multi-level Below -grade Parking Garage • Internal Loading Dock and associated operations • Medical Office space • Central Utility Plant • Emergency Department • Surgical Suites • Lobby/Administration/Retail/Pharmacy • Ambulance Facility including garage • Imaging Center • Un -programmed space Although a very large building, the mass and scale of the structure is perceived to be much less because of the collection of components. The taller helipad component transitions southward to what reads as a single story element before transitioning again to a two and three story component along West Meadow Drive. Although the building's facade along the South Frontage Road is prominent, the break provided by the vehicular access and new VVMC Front Door provides significant permeability and maintains views through and over the site to Vail Mountain. The two and three story component along West Meadow Drive provides an appropriate massing for the largely residential neighborhood context and is consistent with the Master Plan. Overall, the East Wing expansion's mass and scale appears to be consistent with the direction and recommendations of the Master Plan. Town of Vail Page 4 Building Relationship to Meadow Drive Goal: To establish an appropriate physical and visual relationship between the hospital and the pedestrian corridor along West Meadow Drive by use of effective building design, architecture and landscape improvements. The Master Plan recognizes the importance of the public edge that VVMC shares with West Meadow Drive. As such, the Master Plan provides a list of design considerations to be addressed in the design of this portion of the campus to ensure that the building expansions enhance the relationship with West Meadow Drive. These considerations are'. • Off -sets in building facades along West Meadow Drive and the East Wing to avoid continuous wall planes. • Variation of building heights. • Maintain and enhance where appropriate, landscaping between VVMC buildings and the street and adjacent properties. • Introducing outdoor spaces (such as seating areas) in order to create interest and activity along the street. • Maintaining the existing West Meadow Drive sidewalk and enhancing this corridor where appropriate. • Public art. • Potential relocation of Town bus stop. The master plan includes this diagram as an illustrative guide to the streetscape'. { Variod m f heights ~ and building offsets f-�nclowed �_ PJ along Meadow Drive Loadingrwmce �� _ � 11 fadlilty Potential —_ -- dining patio • New pedestrian connection to screening ` i frontage mad New pedestrian _ Landscape access to hospital-- -- - -- --—scmening at existing bus stop — VVM eadow Drive 1 Streetscap Diagram + During the planning process for the Master Plan, it was acknowledged that including access to the loading and service facility off of Meadow Drive would require tradeoffs to a certain degree. While allowing access, the process recognized that Meadow Drive was not the rear of the VVMC campus nor would the back of the house uses dictate to any degree more than necessary the relationship between the East Wing and West Town of Vail Page 5 Meadow Drive. The perspective below from the applicant's submittal demonstrates the interaction between the building and the street/sidewalk. Although the elevation does contain a public building entrance, staff is concerned that the loading dock uses have not been effectively masked, resulting in a somewhat industrial feel in this residential neighborhood. As stated previously, the building's mass along West Meadow Drive is two and three stories and includes a rooftop terrace that will assist an activating the building from the street below. Staff is in agreement with the applicant that the massing is appropriate. The southern fagade of the East Wing is broken into three distinct modules with independent architectural treatments that provide some interest to pedestrians and motorists. The building's proposed setbacks from the southern property line vary from zero to four feet, leaving minimal locations for landscaping to soften the building's pedestrian edge. Although recognizing the site constraints and the internal programming that dictate many dimensions, staff is concerned that this lack of landscaping may read as too urban and somewhat inconsistent with the neighborhood. Staff encouraaes the PEC to offer their comments on this element of the aroiect. specifically. Architecture Goal: To integrate the design of new buildings and expansion areas with existing portions of the hospital so as to create a varied, but unified architectural expression. The Master Plan recognizes the opportunity for the VVMC campus to become more integrated architecturally through the multiple building expansions. Prior to the work on the West Wing, the campus consisted of three different architectural approaches as a result of the period in which each phase was developed. These range from the somewhat alpine character of the original hospital building on the east, the nondescript 1980 West Wing and finally to the more Vail -appropriate 2001 Central Wing addition Town of Vail Page 6 that included natural stone with complementary metal panel detailing. The West Wing became more closely related to the Central Wing through the approved expansion that utilized natural stone, metal paneling and stucco. The proposed East Wing continues the architectural approach used on the West Wing with the same materials, primarily natural stone, metal and stucco. Extensive glazing (windows) is proposed that has the effect of lightening the appearance, especially on taller building elements. Staff is generally supportive of this approach and finds it consistent with the recommendations of the Master Plan but is concerned about how the broad use of glass will effect the community during the evening or nighttime hours. While exterior lighting is proposed to be dark sky compliant, interior lights may be impactful. Staff encourages the PEC to offer their comments on this element of the project, specifically. Pedestrian Circulation To provide safe and efficient pedestrian circulation within and through the VVMC campus that meets the needs of the hospital users and the broader community. Under the pedestrian circulation goal, the Master Plan focusses on the following three considerations: • Relocating the hospital's main entrance to the South Frontage Road to improve the safety and aesthetics of West Meadow Drive through the significant reduction in traffic volumes. • The inclusion of a dedicated pedestrian entrance along West Meadow Drive in the vicinity of the existing bus stop. • A north/south pedestrian corridor constructed along the east end of the campus providing a new pedestrian connection between the South Frontage Road and West Meadow Drive, preferably ADA compliant. As a component of the East Wing expansion, the project proposes a north/south pedestrian connection at the east end of the VVMC property. This connection consists of a sidewalk along the east side of the main vehicular drop-off, transitioning through an interior stairwell to a wider pedestrian connection to West Meadow Drive. The stairwell is necessary because of the +/- 24' of grade change between the South Frontage Road and West Meadow Drive and as a result this connection is not ADA compliant. During normal hospital hours, internal lobby elevators will be available to assist pedestrians with mobility concerns between Levels 1 and 3. The applicant has offered that numerous concepts were investigated to possibly provide an ADA compliant connection Staff recognizes the challenges present in designing this connection as a result of the grade change and the activities planned in the vicinity. Staff encourages the PEC to offer their comments on this element of the project, specifically. It should be noted that an additional north/south pedestrian connection between the South Frontage Road and West Meadow Drive is anticipated with the redevelopment of the Evergreen Lodge. Town of Vail Page 7 III. CRITERIA Before acting on an amendment for a conditional use permit application, the PEC shall consider the following factors with respect to the proposed use: 1. Relationship and impact of the use on the development objectives of the Town. 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. 5. Such other factors and criteria as the commission deems applicable to the proposed use. 6. The environmental impact report concerning the proposed use, if an environmental impact report is required by chapter 12 of this title. A detailed analysis of these criteria will be provided at a future meeting. IV. BACKGROUND On March 17, 2015, the Vail Town Council approved Resolution No. 3, Series of 2015, The Vail Valley Medical Center Site Specific Redevelopment Master Plan. This plan, a component of the Vail Comprehensive Plan, is the guiding document for the redevelopment of the hospital campus. In tandem with this approval, the Vail Town Council also approved Resolution No. 4, Series of 2015, which established a new land use category for the Vail Land Use Plan that corresponds with the Redevelopment Master Plan. The first phase of the hospital redevelopment, the west wing addition and associated improvements, was approved by the Planning and Environmental Commission on March 23, 2015 and is nearing completion. Town of Vail Page 8 V. APPLICABLE PLANNING DOCUMENTS Town of Vail Zoning Code General Use District (in part) 12-9C-1: Purpose: The general use district is intended to provide sites for public and quasi -public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12-1-2 of this title and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi -public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. 12-9C-3: Conditional Uses: A. Generally. The following conditional uses shall be permitted in the GU district, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title: Child daycare centers. Equestrian trails. Golf courses. Healthcare facilities. Helipad for emergency and/or community use. Major arcades. Plant and tree nurseries, and associated structures, excluding the sale of trees or other nursery products, grown, produced or made on the premises. Public and private parks and active outdoor recreation areas, facilities and uses. Public and private schools. Public and quasi -public indoor community facilities. Public buildings and grounds. Public parking structure. Public theaters, meeting rooms and convention facilities. Public tourist/guest service related facilities. Public transportation terminals. Public unstructured parking. Public utility and public service uses. Religious institutions. Seasonal structures or uses to accommodate educational, recreational or cultural activities. Ski lifts, tows and runs. Water and sewage treatment plants. Town of Vail Page 9 12-9C-5: Development Standards: A. Prescribed By Planning And Environmental Commission: In the general use district, development standards in each of the following categories shall be as prescribed by the planning and environmental commission.- 1. ommission:1. Lot area and site dimensions. 2. Setbacks. 3. Building height. 4. Density control. 5. Site coverage. 6. Landscaping and site development. 7. Parking and loading. B. Reviewed By Planning And Environmental Commission: Development standards shall be proposed by the applicant as a part of a conditional use permit application. Site specific development standards shall then be determined by the planning and environmental commission during the review of the conditional use request in accordance with the provisions of chapter 16 of this title. VI. NEXT STEPS Over the course of the next two or more public hearings, the following additional items will be discussed: • Frontage Road Improvements and General Circulation • Construction Site Management and Interim Hospital Operations • Employee Housing • Criteria for Approval VII. ATTACHMENTS A. Vail Valley Medical Center Site Specific Redevelopment Master Plan, March 2015 B. VVMC East Wing Conditional Use Permit Narrative, May 2017 C. Plan Set for Conditional Use Permit, May 2017 Town of Vail Page 10 VAIL VALLEY MEDICAL CENTER EAST WING CONDITIONAL USE PERMIT 50 Y E A R 5 EST. [) 1965 May 2017 VAIL VALLEY MEDICAL CENTER EAST WING CONDITIONAL USE PERMIT Prepared for: Vail Valley Medical Center Mrs. Doris Kirchner, President and CEO 180 South Frontage Road Vail, CO 81657 Prepared by: Braun Associates, Inc. Thomas A. Braun 225 Main Street, Suite G-2 Edwards, CO 81632 Project Team Project Management — Project One Integrated Services Architecture - Davis Partnership Architects Civil Engineering — Martin & Martin Traffic — Turnkey Consultants, Inc. Heliport — HeliExperts International LLC 50 Y E A R S EST. [) 1965 May 2017 TABLE OF CONTENTS I. INTRODUCTION 1 II. OVERVIEW of VVMC and the VAIL VALLEY MEDICAL CENTER SITE SPECIFIC REDEVELOPMENT MASTER PLAN 3 III. PROJECT SITE CONDITIONS IV. DESCRIPTION OF PROJECT 7 9 V. CONFORMANCE WITH APPLICABLE REVIEW CRITERIA 30 VI. APPENDIX APPENDIX East Wing Parking Demand Calculations Examples of Automated Weather Observing System (AWOS) Examples of helipad windsocks Examples of helipad lighting Draft Facility and Training Manual for Helipad Draft Letter of Agreement with Helicopter Air Ambulance Providers Development Standard Diagrams 31 VAIL VALLEY MEDICAL CENTER East Wing Conditional Use Permit Application May 2017 I. INTRODUCTION TO PROJECT The purpose of this report is to describe the proposed re -development of the East Wing of the Vail Valley Medical Center. Information provided herein has been prepared in accordance with requirements of the Town of Vail development review process. This application has been submitted on behalf of the Vail Valley Medical Center. The East Wing redevelopment involves the demolition of approximately 34,735 gross square feet of medical and related space and the existing east parking structure. In its place, approximately 110,225 net new square feet of new medical and related space and a new parking structure will be developed. The East Wing represents the final phase of construction in the redevelopment and expansion of VVMC as described in the Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP). This narrative provides a description of the proposed project and accompanies a comprehensive plan set prepared by Davis Partnership Architects that has been submitted as part of this Conditional Use Permit (CUP) application. In addition, re -zoning and subdivision applications associated with the project have been submitted. The re -zoning and subdivision applications address land VVMC will be acquiring via a land exchange with the Evergreen Lodge and is discussed below in Section III. Project Site Conditions. This report includes the following sections: I. Introduction to Project II. Overview of VVMC and the VVMC MP III. Project Site Conditions IV. Description of Project V. Conformance with Applicable CUP Review Criteria VI. Appendix The majority of the VVMC campus is currently zoned General Use (GU) and upon approval of pending re -zoning requests the entire campus will be re -zoned GU (with the exception of the Medical Professional Building which is zoned SDD). Land uses proposed for the East Wing require approval of a CUP for "Healthcare facilities" and "Heliport for emergency and/or community use" (note that the heliport use is proposed exclusively for emergency use). Below is a diagrammatic site plan of the VVMC campus after redevelopment of the East Wing. More detailed design drawings of the East Wing are provided in the plan set. �1 r K r Central i West Wing Wing Fast Wing Medical:. r ----------r Professional Building WMC Redevelopment Master Plan Cc -Proal s-lw flan VA Colorado Diagrammatic site plan of VVMC campus following completion of the VVMC/Evergreen Lodge land exchange and the East Wing redevelopment. WMC East Wing Redevelopment Page 2 Conditional Use Permit Application II. OVERVIEW of VVMC and the VAIL VALLEY MEDICAL CENTER SITE SPECIFIC REDEVELOPMENT MASTER PLAN Since its establishment in 1965, Vail Valley Medical Center (VVMC) has grown into one of the world's most advanced mountain hospitals, providing Olympic -quality sports medicine, leading evidence -based research, modern cancer care and extensive cardiology capabilities. Today, VVMC is comprised of several healthcare campuses located throughout Eagle County and provides healthcare services to both residents and visitors of the Rocky Mountain region of Colorado. VVMC's Vail campus provides an essential service to the Vail community and the surrounding region. While the medical care and services provided by VVMC are outstanding, the hospital's infrastructure is due for modernization. In response, VVMC initiated a comprehensive redevelopment plan in 2015. The first phase of construction involved expansion of the West Wing. The East Wing represents the final phase of these redevelopment plans, the purpose of which is to update facilities to meet the needs of modern medicine and to ensure the facility provides medical staff with the resources necessary to offer the utmost in quality health care. Economic Impact of VVMC VVMC has grown into a major economic driver in Vail and Eagle County, helping to diversify and balance an otherwise highly seasonal economy. With more than 850 employees, VVMC is the second largest employer in Eagle County. This consideration alone has a very significant economic impact throughout the community. As documented by two studies, VVMC and its partners who practice at the Vail Campus have a direct economic impact to Vail. A Vail Valley Medical Center Economic Impact Analysis was completed by BBC Research and Consulting in 2009. The direct annual economic impact of VVMC-related spending in Vail was over $5 million, which included retail and restaurant spending by employees, employee -residents, patients and their families. This report identified other notable benefits of VVMC beyond direct economic stimulation. Foremost among these benefits is that the high-quality healthcare being provided by VVMC gives Vail gives and Eagle County a competitive marketing advantage over other mountain communities. In April of 2010, BBC Research and Consulting completed an Economic Impact of The Steadman Clinic and the Steadman Philippon Research Institute (SPRI) on the Town of Vail. Operations of the Clinic and Institute generate over $25 million annually to businesses in the Town of Vail. VVMC, the Steadman Clinic and Institute have a direct economic impact of more than $30 million annually. This is in addition to the annual on-site economic activity at VVMC. Most of this economic activity is from the large number of "destination patients" drawn to Vail by the Steadman Clinic. In 2009 the Clinic served 10,500 patients. 4,600 of these patients involved surgeries, of which nearly 3,000 were VVMC East Wing Redevelopment Page 3 Conditional Use Permit Application destination patients. On average these patients made three trips to Vail, brought 2.25 people and stayed 4 days, equating to over 80,000 visitor nights in local lodging properties. Spending on lodging, meals and retail from these visitors represent a significant portion of the Town of Vail economic activity generated by The Steadman Clinic and Institute. It is fully expected that the redevelopment and expansion of the Vail campus will further VVMC's economic impact on the community. Implementation of VVMC's Redevelopment and Expansion Plans A major consideration in the design and planning of VVMC's redevelopment and expansion is to ensure that all health care and other operation of the hospital continue during construction. This was the main reason why redevelopment of VVMC started with construction of the West Wing. Development of the West Wing will create new space to allow for the consolidation and/or relocation of existing uses in the Central and East Wings. This is a critical consideration in that all existing uses in the East Wing will need to be relocated elsewhere on the campus to allow its demolition and reconstruction. VVMC successfully maintained health care services and other operations during construction of the West Wing expansion. This effort involved a precise level of coordination given the project involved an addition to an existing building that accommodates a number of sensitive medical services, most notably patient care rooms and surgery rooms. While the East Wing will involve the construction of a new building, many logistical challenges will be involved. Foremost among these will be managing access to the hospital and parking after the removal of +/-207 parking spaces in the east structure. Plans for managing parking and access to the campus during East Wing construction are under development and will be presented during the PEC review process. Vail Valley Medical Center Site Specific Redevelopment Master Plan The Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP) was approved by the Town of Vail in March of 2015 and provides general direction for how VVMC will redevelop in the future. It was prepared with extensive input from physicians and staff, neighbors, the community at large, review boards and Town of Vail staff. The VVMC MP addresses a multitude of operational, clinical, and technical requirements specific to the campus and identifies important neighborhood and community goals to be addressed in the redevelopment of the campus. The VVMC MP established expectations for community -oriented improvements to be included in future expansion plans and these expectations have been a major factor in the design of the proposed East Wing. Improvements from the VVMC MP that are proposed by the East Wing are highlighted throughout this report. Major goals of the VVMC MP that are being implemented by the East Wing include: VVMC East Wing Redevelopment Page 4 Conditional Use Permit Application Land Exchange with Evergreen Lodge A Letter of Intent between VVMC and the Evergreen Lodge has been completed and final land exchange agreements between these parties are near completion. Land to be acquired by VVMC along the South Frontage Road will allow for additional space and flexibility to accommodate the heliport building and the new entry to the campus. Re -locate VVMC's main access to South Frontage Road A new main access to the campus will be established at the South Frontage Road. This access will accommodate emergency vehicles, patient and employee traffic, resulting in a dramatic reduction to traffic on West Meadow Drive. On-site Heliport The existing off-site heliport will be relocated to an on-site location with direct connectivity to the Emergency Department. Parking On-site parking will be substantially increased with the re -construction of the Ease Wing parking structure. Enclosed Loading/Delivery Facility Loading and delivery operations will be re -located to an interior facility accessed via West Meadow Drive. North/South Pedestrian Connection A north/south pedestrian corridor will be established along the eastern side of the campus. Operational Efficiencies The VVMC MP includes a primary goal and objective for the redevelopment of VVMC to improve operational efficiencies. At the most basic level, this redevelopment and expansion to the East Wing will provide extraordinary enhancements to the operation, efficiencies and overall health care provided by VVMC. Unforeseen Need To create a flexible framework to accommodate future unforeseen changes. The diagram on the following page conceptually depicts the East Wing in context with rest of the VVMC campus and some of the major community improvements as defined by the VVMC MP. More specific descriptions of each of the improvements above are provided in Section IV. Project Description. VVMC East Wing Redevelopment Page 5 Conditional Use Permit Application Land Exchange with the E Re -constructed Fast parking structure fJ >f Enclosed LoadingDelivery Helipad —Re -locate VVMCs main access to South Frontage Road rthtSouih Pedestrian nnection WMC Redevelopment Master Plan Conceptual 5ite Plan Vail, Cbl ado Conceptual plan of East Wing highlighting major features of expansion that address WMC MP goals. WMC East Wing Redevelopment Conditional Use Permit Application Page 6 III. PROJECT SITE CONDITIONS VVMC is located on four parcels of land that currently total 4.59 acres. With approval of the subdivision of Lot 2E-1 the total size of the VVMC site will increase to 4.82 acres (see diagram on following page). The site is bordered on the north by South Frontage Road and the Evergreen Lodge and on the south by West Meadow Drive. Residential condominiums border the site on the east and the Middle Creek corridor borders on the west. Currently vehicular access to VVMC is provided by South Frontage Road and West Meadow Drive. This condition will change with completion of the East Wing, at which time patient, guest, emergency vehicles and employee traffic will access the campus via South Frontage Road. Site access is described in greater detail in Section IV. Project Description. The majority of the campus is currently zoned General Use (GU). Exceptions include the Medical Professional Building (formerly known as the US Bank Building) that is zoned SDD and an approximately 10,000sf parcel that was purchased from the Evergreen Lodge in 2014. This parcel includes a portion of VVMC's existing east parking structure that is currently zoned Lionshead Mixed Use. An application to rezone this land to GU has been submitted to the Town. Land Exchange with Evergreen Lodge VVMC and the Evergreen Lodge have executed a Letter of Intent (LOI) for a land exchange that involves, among other things, the two parties exchanging parcels of land. The Evergreen Lodge will obtain approximately 12,500sf of land at the western end of VVMC's campus. This land is currently used for surface parking. VVMC will acquire approximately 10,000sf of land at the eastern end of the Evergreen Lodge. This additional land will be utilized by VMMC in the design of the new main entry to the campus and the new heliport building and Emergency Department. The diagram on the following page depicts the land exchange to be completed between these two parties. Applications for the subdivision and re -zoning of these two parcels have been submitted to the Town. Land to be acquired by the Evergreen Lodge will be re -zoned to the Lionshead Mixed Use zone district and land to be acquired by VVMC will be re -zoned to General Use. It is VVMC's intention to have the subdivision and re- zoning applications reviewed prior to final approval of this CUP application. In accordance with the definition of "site" in the Town zoning code, a site "may consist of a single lot of record, a portion of a lot of record, a combination of lots of record or portions thereof ...". For the purposes of this CUP application, the VVMC "site" consists of the land depicted on the diagram on the following page. VVMC East Wing Redevelopment Page 7 Conditional Use Permit Application +1.12500 s.f. Land to be conveyed to VVMC I'mposBd I .ot 2F-1 Area to be re -zoned General Use Area to be re -zoned f .ionshead Mixed Use -1 Land to be mnveyvd to Evergreen Proposed Lot p-1 K" The diagram above depicts the VVMC/Evergreen Lodge land exchange and subdivisions/re-zonings that have been proposed. The diagram above depicts the 4.82 acre" site" for the VVMC CUP. The VVMC site is comprised of five separate parcels. VVMC East Wing Redevelopment Page 8 Conditional Use Permit Application IV. DESCRIPTION OF PROJECT Below is a summary of the proposed East Wing redevelopment and detailed discussion of some of the more significant elements of the project. The project's conformance with applicable CUP review criteria is found in Section V. of this report. Proposed uses in the East Wing that require approval of a CUP include: • Healthcare facilities, and • Heliport for emergency and/or community use Note that the proposed heliport is exclusively for emergency use. Overview of East Wing Redevelopment The East Wing currently consists of +/-34,715 gross square footage of medical and related uses and 207 structured parking spaces. Medical and other uses are located in buildings that date back to the 1960's. Existing uses in the East Wing include the Steadman Phillippon Research Institute, IT, Environmental Services, meeting rooms, Imaging, Administration, Mountain Surgical Associates, In -Patient Pharmacy, and a variety of small VVMC departments (e.g. public safety, materials management, patient relations, and property management). The redevelopment of the East Wing will involve the demolition of the existing medical building and the parking structure and the construction of approximately 344,440 square feet of new space. When considering the demolition of existing medical space, this redevelopment will result in a net increase of 110,225 square feet of medical space: 344,440 Total New Square Footage (Includes Parking Structure and Medical Uses) 199,500 Parking Structure Square Footage 144,940 Medical/Related Uses Square Footage 34,715 Existing Square Footage to be Demolished 110,225 Net New Medical/Related Use Square Footage As described in greater detail below, 28,040 square feet of new space is designated "shell space". Three areas in the East wing have this designation. As proposed, these spaces will be constructed but not finished to the point where they can be occupied. These spaces will not be finished until such time VVMC demonstrates how parking and employee housing obligations can be satisfied. Restrictions on the use of this space will be memorialized via a separate agreement with the Town of Vail. When considering these shell spaces, the total net new square footage to be occupied upon completion of the East Wing is 82,185. For the purposes of this report it is assumed that the new square footage for the East Wing is 82,185 square feet. VVMC East Wing Redevelopment Page 9 Conditional Use Permit Application Below are the major uses within the East Wing and a brief explanation of where these uses are currently located. Note that Level 1 is at the West Meadow Drive elevation and Level 3 is at the South Frontage Road elevation. Level 1 (Meadow Drive Level) • Internal loading dock and related operations (offices, storage, trash/recycling, etc.). The internal loading dock is a new facility. • Central Utility Plant and associated spaces. The central utility plant is currently located in the West Wing, this is essentially a new facility. Level 2 • Un-programmed/shell space (2,888SF). • Vail Summit Orthopaedics. VSO is currently located in the Medical Professional Building. • Howard Head Sports Medicine. This space will replace operations currently located in the Medical Professional Building. Level 3 (Frontage Road Level) • Ambulance Bay/Garage. Currently ambulance storage is in a building at the north side of the campus. The proposed facility will provide ambulance storage as well as internal patient drop-off. • Emergency Department. The Emergency Department is currently located in the Central Wing. • Imaging. Imaging is currently located in the existing East Wing and Central Wing. • Vail Valley Surgical Center (VVSC). This new space is adjacent to the Surgical Center located in the Central Wing. Expansions include increased space to address exiting space deficiencies and for two new operating rooms. • Lobby Space/Admissions/Coffee Shop/Retail Pharmacy. These functions are currently located in the West Wing. Level 4 (Heliport Building) • Ambulance District facilities (offices and sleep rooms). These functions are currently located in a building at the north side of the campus. Emergency Department space Mechanical equipment room Meeting rooms Level 5 (Heliport Building) • Un-programmed/shell space (12,627SF) Level 6 (Heliport Building) • Un-programed/shell space (12,524SF) WMC East Wing Redevelopment Page 10 Conditional Use Permit Application Floor plans included in the plan set accompanying this CUP application provide detailed information on each of the uses listed above. Apart from the addition of two new operating rooms for VVSC, the fundamental goal of the East Wing is to provide existing VVMC departments and operations the space necessary for them to function at a high level and provide quality medical care. Currently many existing departments and operations are operating in significantly under -sized spaces. The development of the East Wing will allow these departments to "de- compress" and in doing so dramatically improve services and patient care. This is particularly true with the Emergency Department, Imaging Department, Ambulance operations, and loading and delivery operations. These and other departments will realize significant increases in space. Design Considerations Several considerations influenced the design of the East Wing. Many of these were a result of the VVMC MP and others were a function of VVMC's project goals. In either case these considerations directly influenced the design solutions that are reflected in the CUP application. These included: Organization and Relationship of Uses The location and organization of uses is critical to the efficient operation of any health care facility and this played a major role in the design of the East Wing. Some of the major drivers in this process included locating patient admissions at the new entry to VVMC, locating imaging next to the Emergency Department, locating the Emergency Department next to the heliport and locating the ambulance facility adjacent to the South Frontage Road and next to the Emergency Department. Arrival Experience A major goal in the design of VVMC's new "front door" at the South Frontage Road was to create a safe, efficient and pleasing arrival experience for both patients and employees. The result is a vehicular circulation system that provides a drop-off area at the entry to the East Wing and a dedicated ramp for access to on-site parking on lower levels of the East Wing. Ample pedestrian space is provided adjacent to the East Wing. Upon entering the building and lobby area large expanses of glass will provide dramatic views to Vail Mountain. The sense of arrival to the East Wing will be dramatic. Meadow Drive As outlined in the VVMC MP, the relationship of the East Wing to West Meadow Drive is an important consideration. The design of the East Wing responds to West Meadow Drive several ways. Changes in building materials, varied setbacks from the street and building offsets are used to articulate the building, add visual interest and reduce building mass from West Meadow Drive. Rooftop mechanical screening has also been set back from the face of the building and is screened. Finally, the building has been held to three levels adjacent to West Meadow Drive and the southwest corner is just two levels. The VVMC East Wing Redevelopment Page 11 Conditional Use Permit Application two-level portion of the East Wing will include a rooftop terrace that is envisioned as an active, public space that will serve to animate the street below. The proposed building massing is less than the 3 -level massing prescribed by the VVMC MP. Heliport Building The initial design concept for the heliport building was a small, free-standing building approximately 75' in height. This height of the heliport was determined to not encumber future building heights at the Evergreen Lodge and Town Hall sites. The goal of the proposed design is to integrate the heliport building with the rest of the campus and to create a more prominent, functional building. The proposed design, while similar in height to early concepts, is much more of a "building" and less a "tower". The Emergency Department now links the heliport building with the rest of the East Wing and in doing so better defines the campus and the arrival to VVMC. Building Massing/Architecture The architecture and materials proposed for the East Wing have "taken cues" from the Central and West Wings. With completion of the East Wing, VVMC campus will have a unified architectural expression and a palette of materials that are consistent throughout the project. Building massing is consistent with the VVMC MP. Shell Space One of the goals of the VVMC MP is "to create a flexible framework to accommodate future unforeseen changes". Planning for future needs is in large part the reason VVMC is proposing to "over -build" the East Wing. The East Wing includes 28,040 square feet of shell space for which VVMC currently has no programmatic need. This space is the result of two main factors: • Moving Imaging and the Emergency Department from Level 2 to Level 3 dramatically improved the plan for VVMC by moving the Emergency Department closer to the new ambulance facility and to the heliport. However, this change left approximately 15,000 square feet of space on Level 2 with no programming. This space is now to be utilized by Vail Summit Orthopedics and Howard Head (both re -located from the MPB) and there remains 2,888 square feet of shell space. • While the heliport building originally included building program at Levels 3 and 4, the height of the heliport allowed the potential to create useable space on Levels 5 and 6. Creating this space on these levels also made sense from a design standpoint as it allows for a more "complete" building. There are currently no programmatic needs for this space. However, from a cost standpoint it is very cost efficient to create this shell space now and from a constructability standpoint it would be infeasible to add this space later. These two levels have a total of 25,151 square feet of space. There are two potential uses for these shell spaces. At some point in time the north side of the Central Wing will need replacement. A key function currently located in this space VVMC East Wing Redevelopment Page 12 Conditional Use Permit Application is the Lab. If or when this space is demolished the shell space on Level 2 could accommodate the Lab. VVMC currently utilizes +/-18,000 square feet of space in the neighboring Medical Professional Building (MPB). At some point this building will reach its functional life and warrant replacement. The shell space in the Heliport Building could provide space to re -locate existing uses in the MPB. With the re- development of the MPB comes the opportunity to create additional parking that could satisfy the parking demand from the East Wing shell space. As outlined above, these shell spaces will not be finished until such time VVMC demonstrates how parking and employee housing obligations will be satisfied. Restrictions on the use of this space will be memorialized via a separate agreement with the Town of Vail. Site Access and Circulation The idea of changing VVMC's main access has been discussed for decades and establishing a new front door for VVMC on South Frontage Road is arguable the main goal of the VVMC MP. VVMC's new entry on South Frontage Road will be established the East Wing and in doing so VVMC will have a more convenient access for patients, guests and employees and will dramatically reduce traffic on West Meadow Drive. Vehicle Access Vehicle access will be provided by a new driveway located opposite the driveway to the Vail Town Hall. With this new entry, patient and guest traffic, employee traffic and emergency vehicles will access VVMC from South Frontage Road. A west bound left turn lane will be provided on South Frontage Road. The main vehicle loop and pedestrian areas at VVMC's new South Frontage Road entry will be snow -melted. One access lane will be provided for entering traffic and two lanes will be provided for exiting. Arriving vehicles will be able to enter a loop drive for patient and visitor drop- off and then proceed to the below grade parking structure or exit the site. Vehicles will also be able to proceed directly down a ramp to the East Wing below -grade parking structure or the MPB. Ambulances and emergency vehicles will access the site via the main entry and exit the site directly to South Frontage Road via the ambulance garage. The Town has long term plans to expand South Frontage Road to four lanes and to construct a round -about just west of the VVMC entry. Access points to VVMC have been designed so they can be adapted to these future road improvements. Traffic considerations are discussed in greater detail below. Ambulance Access Ambulances and patient shuttles from Vail Mountain will enter the site via the main entry and then access the ambulance facility via a short spur off the main hospital entry. Ambulances will exit the facility directly onto South Frontage Road. VVMC East Wing Redevelopment Page 13 Conditional Use Permit Application Medical Professional Building After completion of the East Wing several changes will be made to the MPB. The existing access points and surface spaces on the north side of the building will be removed. This is necessary because accessing these spaces from the new VVMC entry would create complications with internal traffic flow. This area will be landscaped and a sidewalk along the south side of South Frontage Road will be constructed. Minor site modifications will also be made to the existing drive aisle at the south side of the MPB to improve sight lines and turning movements to the new parking structure entrance ramp. Emergency Department The new Emergency Department (ED) will include +/-9,700SF, a significant increase from the existing ED. While increased space will be a great benefit to this department, the new location for the ED is also a significant and very positive change. Located proximate to South Frontage Road, this new location will allow for convenient access for both the public and emergency vehicles. In addition, the ED will be located immediately below the new heliport, allowing for direct patient access to and from the Emergency Department to the heliport. Ambulance Facility The new ambulance facility includes three main functions within a total of +/-17,400sf of space: Offices and Sleep Rooms These Eagle County Paramedics Services uses are located on Level 4 (second level above South Frontage Road) and essentially replace the same uses located in the existing ambulance building. Ambulance Storage The enclosed ambulance garage will provide interior storage for Vail -based ambulances. The existing ambulance building currently accommodates three vehicles. Patient Drop-off/Pick-up The ambulance garage also includes interior space for patient drop-off and pick-up to the Emergency Department (located immediately adjacent to the garage). This interior facility will be a marked improvement from existing conditions. The new location of the ambulance facility is a significant improvement from existing conditions. Currently ambulances access VVMC from West Meadow Drive. The new location immediately adjacent to South Frontage Road will address the Town's long-time goal of remove ambulances (and other emergency traffic) from Meadow Drive VVMC East Wing Redevelopment Page 14 Conditional Use Permit Application Heliport As outlined in the VVMC MP, the development of an on-site heliport is one of the goals of the Town and VVMC. The location of the proposed heliport and related building is in the same location as contemplated by the VVMC Master Plan, albeit with the pending land exchange with the Evergreen Lodge, the heliport is shifted slightly to the northwest. In addition to being consistent with the VVMC MP, this location provides an optimal relationship with the re -located Emergency Department immediately next door and the Ambulance District facilities to be located on the ground floor of the building directly below the heliport. Whereas originally contemplated to be 60'x 60', the proposed size of the heliport landing area will be 46'x 46'. This pad size is capable of accommodating all of the current Helicopter Air Ambulance provider aircraft types being used by organizations that will service the heliport. By way of example, helicopters such as those operated by AirLife Denver, Flight For Life Colorado, St. Mary's CareFlight, North Colorado Med Evac, Classic Air Medical, Eagle Med LLC, and Memorial Star Transport can be accommodated by this pad. Currently the AS -350 and the Bell -407 helicopters are the helicopter types that that most frequently service VVMC. The proposed elevation of the pad is +/-8254 feet above sea level, or approximately +/- 75' above the elevation of the top deck of the existing east parking structure. This height is consistent with the conceptual pad height indicated in the VVMC MP. This height of the pad has been coordinated with the Evergreen Lodge in order to not encumber the future redevelopment potential of their property. This height will also not impact the future development of the Town Hall site. The location of the heliport will allow for use of the same flight paths as depicted in the VVMC MP. VVMC proposed Approach/Departure paths for heliport. VVMC East Wing Redevelopment Page 15 Conditional Use Permit Application During the review of the VVMC MP it was stated by VVMC that that the FAAs optional extended FATO (Final Approach and Takeoff area) would be incorporated into the design of the heliport flight path. Since that time, the FAA's Standards Divisions has adopted and published enhanced performance standards which allow for an alternative option to the Extended FATO which provides a higher level of safety for heliports at altitudes above 1,000' and/or heliports located on rooftops. This new FAA operational standard for FAA Inspectors, helicopter operators and heliport owners can be found in the FAA's `Flight Standards Implementation Management System' (FSIMS) 8900.1, Vol -8, Ch -3, Sec -3 `Evaluation and Surveillance of Heliports'. Refer to the Assessment and Comparison of Increased FATO vs. Hover Out of Ground Effect Power Requirements as it Relates to Increased Heliport Altitudes, prepared by HeliExperts, found in the appendix of this report. The primary premise of the Extended FATO concept is to allow for lower performance helicopters to operate at heliports at higher altitudes for which the helicopter may not normally be capable of operating at under standard environmental conditions. For this reason, our consultants, HeliExperts International, based on the updated FAA standards, agrees with the FAA's assessment in that an aircraft performance base standard provides a higher degree of safety than that of the Extended FATO concept for high altitude and rooftop heliports. Therefore, VVMC will adopt what its consultants and the FAA consider to be a superior standard and will require all operators to meet the new Hover Out of Ground Effect (HOGE) power standard for flight operations while conducting operations at their rooftop heliport in lieu of incorporating an extended FATO. In that the proposed new heliport at VVMC will be a Private "Prior Permission Required" (PPR) heliport as defined by the heliport advisory circular, the FAA provides for and encourages heliport owners like VVMC to enact limitations and or restrictions on their heliport as they see fit for the public's interest and to enhance safety. Requiring HOGE power performance standards for all operations conducted at the new heliport is well within the rights of VVMC to mandate. This requirement will be integrated into all pilot briefing materials and be disseminated directly to all appropriate helicopter air medical providers. Through its interface with the primary air medical providers servicing VVMC regarding this safety enhancement, HeliExperts has received concurrence on these recommendations from the providers who have indicated that their aircraft will be operated within the requested parameters. Based on the location and elevation of the heliport, VVMC is confident of obtaining a favorable Airspace Determination from the Federal Aviation Administration (FAA). Following this positive determination from the FAA, the VVMC design team will complete a more detailed design of the heliport, to include among other things the specific design of the pad itself, snowmelt systems, lighting, weather station, drainage, etc. These detailed design features will be reflected in building permit drawings. The VVMC MP specifies several conditions regarding the heliport. These include: VVMC East Wing Redevelopment Page 16 Conditional Use Permit Application 1. Selection and installation of an on-site Automated Weather Observing System (AWOS). While not yet designed, VVMC is including an AWOS in their detailed design plans. Examples of different types of AWOS are provided in the appendix, the conceptual location of the AWOS is depicted on floor plans in the CUP plan set. A final location for the AWOS will defined in building permit plans for the East Wing. 2. Selection and installation of a lighted aviation approved windsock. While not yet designed, VVMC is including this in their detailed design plans. Examples of windsocks are provided in the appendix; the conceptual location of the windsock is depicted on floor plans in the CUP plan set. A final location for the windsock will be defined in building permit plans for the East Wing. 3. Selection and installation of FAA compliant heliport perimeter lighting and obstruction lighting. Examples of FAA compliant lighting are provided in the appendix, the location of lighting will be defined in the near future and will be included in building permit plans for the East Wing. 4. Development of pilot briefing sheets and an operational training and reference manual. A draft Facility and Training Manual has been prepared and is including in the appendix. A final version of this document will be completed prior to the opening of the heliport. 5. Development of a heliport Emergency Action Plan in conjunction with the Vail Fire and Police Departments. A draft of this plan has been prepared and is included as an element of the Heliport Facility and Training Manual) and is included in the appendix. A final version of this document will be completed closer to and prior to the opening of the heliport. 6. Letter of Agreement with Helicopter Air Ambulance providers that will establish operating procedures, e.g. notification of transport, airborne communications, pilot familiarization, preferred flight paths, etc. A draft of this agreement has been prepared and is included in the appendix. A final version of this agreement will be completed prior to the opening of the heliport. Parking One of the major goals of the VVMC MP is to address the campus' current lack of on- site parking. This is being addressed a variety of ways, foremost among them a new below grade parking structure at the East Wing. Below is a summary of existing parking resources, parking to be provided at VVMC after construction of the East Wing, East Wing parking demand and the influence of de -compressions, and the overall parking demand for VVMC. VVMC East Wing Redevelopment Page 17 Conditional Use Permit Application Existing_ parking resources at VVMC 116 West Lot/Loading area surface parking 209 East parking structure 82 Medical Professional Building 407 total on-site spaces As outlined in VVMC Master Plan Parking Analysis (completed in October of 2014), VVMC has historically provided additional parking via the purchase of parking passes in the Lionshead Parking Structure, the lease of off-site spaces and through managed parking solutions (operating employee shuttles to Gypsum, Leadville and Summit County and providing employees with ECO bus passes). Over the past few years employees who utilized alternative transportation means to VVMC via managed solutions averaged 90-95 employees. Parking resources after East Wing Construction Following completion of the East Wing on-site parking resources will include the following: 56 West Lot surface parking 468 East parking structure 4 Misc. spaces 76 Medical Professional Building 604 total on-site spaces The reduction in West Lot spaces is due to the portion of the parking lot being conveyed to the Evergreen via the land exchange. The reduction is MPB spaces is due to the loss of surface spaces along the west side of the building. 178 valet spaces are depicted within the new structure. The vast majority of these will be located on levels P2 and P3, the two lowest levels of the structure. This amount of valet spaces is well within the Town's maximum 50% standard. At the completion of the East Wing the net increase to VVMC's on-site parking from what exists today will be 197 new spaces. Parking Demand from the East Wing, "Decompression" and "Right -sizing" New parking demand for the East Wing is 89 spaces. The single largest generator of new parking demand is the addition of two new operating rooms for the Vail Valley Surgery Center. A spread sheet summarizing East Wing parking demand is found in the appendix of this report. This spread sheet addresses all major uses proposed in the East Wing, square footage changes from existing and employee generation. As highlighted in the VVMC MP, the evolution of health care technology, changes in standards for medical facilities and the growth of services provided at VVMC have resulting in a situation where many services and functions are operating in under -sized spaces. "De -compression" is the term used to describe this condition and why the main VVMC East Wing Redevelopment Page 18 Conditional Use Permit Application objective of expansions proposed by the VVMC MP is to "right -size" work spaces throughout the campus. The 2013 Summary found that the existing square footage of nearly every department is significantly deficient. By way of example, below is a sampling of East Wing departments and their existing square footage deficiencies: Emergency Department - 140% Imaging - 78% VVSC Surgery - 30% Cardiopulmonary - 75% Howard Head PT/OT - 40% Vail Summit Ortho - 167% Materials Management - 87% The square footage deficiencies in the 2013 Summary provided a benchmark, or baseline condition that was used in defining how the needs of each department could best be addressed by VVMC's master plan expansion. The right -size square footage represents an "ideal" condition, or what could be achieved in a perfect world for meeting the space needs of VVMC. Existing space deficiencies are significant and the results of the 2013 Summary tell a compelling story with respect to the current size of VVMC departments and other organizations that operate at the Vail campus. Specifically, that today many departments warrant significant increases necessary to "right size" departments based on today's needs and to bring facilities up to current standards for medical space. The VVMC Master Plan is not a case of pursuing expansion simply to create a larger hospital. To the contrary, the focal point of this expansion is to bring the size and quality of existing facilities up to current medical standards. When implemented, VVMC expansion will improve a multitude of aspects related to patient care, and with only a few exceptions will not create a significant increase in business or activity, and as a result will not generate a significant amount of new employee generation. With regard to the East Wing, while there is a significant net increase in square footage of 82,185 (exclusive of shell space), there is very little new programing. New programing is limited to two new operating rooms for the Vail Valley Surgery Center, and new and expanded space for Howard Head Sports Medicine and Vail Summit Orthopedics (both of which re -located from the MPB). Examples of major departments that will be right -sized with expanded or new square footage include: 9,899sf — new internal loading facility 6,691sf - new Central Utility Plant 9,356sf - expanded Emergency Department 5,937sf - expanded Imaging Department 10,381sf - expanded Ambulance District Operations VVMC East Wing Redevelopment Page 19 Conditional Use Permit Application With each of the uses listed above the purpose of the increased square footage is to provide improved working spaces necessary to provide quality health care commensurate with today's standards. Right sizing played a major role in defining the program for VVMC's expansion and the specific improvements that are required to meet the community's healthcare needs for the present and the long-term success of VVMC. Overall Parking Demand for VVMC The methodology used to calculate parking requirements for VVMC involved four main factors: • VVMC parking needs prior to the construction of the West Wing (as documented in the 2014 VVMC Master Plan Parking Analysis), • Parking demand of the West Wing established by CUP review in 2015, • New parking demand from the East Wing, and • Application of the multi -use credit 782 Spaces defined by 2014 parking study using "employee based" formula 41 Required parking from CUP review of West Wing 89 Parking required for the East Wing 912 total spaces -205 Multi -use credit (22.5%) 707 Total Campus Requirement Managed Parking Solutions As proposed, at the completion of the East Wing required parking for the entire VVMC campus is 707. On-site parking to be provided is 604, leaving a deficit of 103 spaces. This deficit will be addressed with the continued implementation of managed parking solutions that will include providing ECO bus passes to employees and the operation of an employee shuttles. These creative programs are a benefit to VVMC employees and to the community in that alternative transportation means reduce the number of vehicles on Town of Vail roadways. These types of alternative programs are identified in section 12-10-20 of the Town code — "permanent program (including, but not limited to, "rideshare" programs, shuttle service, or staggered work shifts) intended to reduce parking demand that has been incorporated into the project's final approved development plan". With proposed on-site parking and managed parking solutions VVMC is addressing the parking requirements of the project. Loading and Delivery Currently loading and delivery is handled by an under -sized outdoor facility. An enclosed loading facility is a goal of the VVMC MP and the proposed loading solution addresses this goal. The basic design parameters for the loading facility as outlined in the VVMC MP are to have 3-4 bays capable of accommodating turning movements within VVMC East Wing Redevelopment Page 20 Conditional Use Permit Application the facility for SU -30 sized trucks, 2-3 spaces for smaller trucks and service vehicles and trash and recycling facilities. All loading activity is to occur within the enclosed facility. VVMC commissioned a Concept Design Operational Assumptions Report prepared by Lerch Bates that evaluate existing loading operations as a basis to better understand VVMC's future loading needs and to develop design parameters for the loading facility. Loading surveys and monitoring was done and from that research future peak day dock activity was defined. This provided the basis for the design of the loading facility. The future peak day dock schedule indicates an average of 36 deliveries from 1:OOAM to 4:OOPM. Dwell times were of delivery vehicles were also defined. Of future peak day deliveries, 20 will typically be cars or vans with the remaining being box trucks with varying lengths from 24-38 feet. The proposed facility is designed to accommodate 3 truck bays and a trash bay. Two of these bays can accommodate a SU40 (this vehicle is larger than a SU30) sized truck and one accommodates a SU30 truck. Trash and recycling facilities are provided, as is "flex space" that can accommodate two smaller vehicles. Turning movement studies of these trucks is provided in the CUP plan set. Scheduling and coordination of trash service and larger trucks will be necessary. This effort will be handled by the on-site Dock Manager. The VVMC MP stipulated that a management plan be prepared for the loading facility. The plan for the management of this facility includes the following elements: Staffing VVMC staff (the Dock Manager) will be present at the loading facility during all times the facility is open in order to coordinate all loading operations. Dock hours will be 6:OOam to 6:OOpm. Scheduling The Dock Manager will coordinate the scheduling of truck deliveries, specifically deliveries provided by larger trucks and trash service. Scheduling of deliveries will be done to ensure that space for internal turning movements is available. The Dock Manager will also coordinate with all VVMC departments on the delivery of all goods, particularly those being delivered with large trucks, and will communicate directly with vendors to schedule delivery times and to understand the length of time necessary for such deliveries. Operations • Truck doors to the loading facility are to remain closed at all times except for when trucks are entering or exiting the facility. • In no circumstances shall trucks back in to or out of the Loading Facility. • Trucks larger than SU -40 will be staged in the West Lot, when feasible such delivers will be scheduled for after 6:OOpm. • No delivery activity outside of the enclosed facility shall be permitted. • The Dock Manager shall communicate operational procedures, rules and regulations for the Loading Dock to all entities providing deliveries to VVMC. VVMC East Wing Redevelopment Page 21 Conditional Use Permit Application Hours of operation for the Loading Facility shall be determined by the Dock Manager. Distribution of Goods and Materials The Dock Manager will coordinate with VVMC Departments to ensure the timely delivery of goods and materials to departments throughout the campus. As necessary, Dock Manager shall coordinate delivers via the Loading Facility to the MPB. Site Access and Circulation The idea of changing VVMC's main access has been discussed for decades and establishing a new front door for VVMC on South Frontage Road is arguable the main goal of the VVMC MP. VVMC's new entry on South Frontage Road will be implemented with construction of the East Wing and in doing so VVMC will have a more convenient access for patients, guests and employees and will also drastically reduce traffic on West Meadow Drive. Vehicle Access Vehicle access will be provided by a new driveway into the campus that is located opposite the driveway to the Vail Town Hall. With this new entry, patient and guest traffic, employee traffic and emergency vehicles will access VVMC from South Frontage Road. A westbound left turn lane will be provided on South Frontage Road. The main vehicle loop and pedestrian areas at VVMC's new South Frontage Road entry will be snow -melted. One access lane will be provided for entering traffic and two lanes will be provided for exiting. Arriving vehicles will be able to enter a loop drive for patient and visitor drop- off and then proceed to the below grade parking structure or exit the site. Vehicles will also be able to proceed directly down a ramp to the East Wing below -grade parking structure or the Medical Professional Building. The Town has long term plans to expand South Frontage Road to four lanes and to construct a round -about just west of the VVMC entry. Access points to VVMC have been designed to allow for these road improvements to be implemented. Traffic considerations are discussed in greater detail below. Ambulance Access Ambulances and patient shuttles from Vail Mountain will enter the site via the main entry and then access the ambulance facility via a short spur off the main hospital entry. Ambulances will exit the facility directly onto South Frontage Road. Medical Professional Building After completion of the East Wing a number of changes will be made to the MPB. The existing access points and surface spaces on the north side of the building will be removed. This is necessary because accessing these spaces from the new VVMC entry VVMC East Wing Redevelopment Page 22 Conditional Use Permit Application would create complications with internal traffic flow. This area will be landscaped and a sidewalk along the south side of South Frontage Road will be constructed. Minor site modifications will also be made to the existing drive aisle at the south side of the MPB in order to improve sight lines and turning movements to the new parking structure entrance ramp. Traffic Currently traffic flow to VVMC is split between access points at West Meadow Drive and at South Frontage Road. The development of the East Wing and VVMC's new front door at South Frontage Road will shift of patient/guest, employee and emergency vehicle traffic from West Meadow Drive to South Frontage Road. This change will implement a long-term goal of the Town's to reduce traffic on West Meadow Drive. While this change will greatly benefit the pedestrian experience on West Meadow Drive, the change will mean virtually all VVMC traffic will now be accessing the campus via the new South Frontage Road entry. The VVMC MP addressed traffic and the South Frontage Road from two perspectives — a long term roundabout solution and an interim solution (prior to roundabout). The long-term roundabout solution included several assumptions, key among them were: • Long term improvements to South Frontage Road to include a two-lane roundabout (located just west of VVMC) and a four -lane cross section. • Access to VVMC (and the Evergreen and Town Hall) to be right in/right out only after the roundabout is constructed. • Access to VVMC's west lot parking and the new East Wing parking structure to be via new main access at South Frontage Road. Based on analysis by Turnkey Consulting, Inc. (VVMC's consultant) and Felsburg Holt Ullevig (TOV consultant), the estimated long term levels of service on South Frontage Road and at each of the three adjacent properties will be well within the Town's service standards. This can be attributed to elimination of left turn movements at the access points. The roundabout is a long-term roadway improvement planned by the Town. VVMC was considered to most likely be the first the three surrounding properties to redevelopment and as a part of the VVMC MP effort, interim traffic conditions were evaluated. This was referred to as the "first and alone" scenario. This evaluation assumed the following: • Estimates of development levels contemplated for East Wing (at that time). • Access to VVMC's west lot parking and the new East Wing parking structure to be via new main access at South Frontage Road. • Access to VVMC to include full turning movements (left in/left out, right in/right out). • No changes to lanes on South Frontage Road. VVMC East Wing Redevelopment Page 23 Conditional Use Permit Application Interim access improvements necessary to facilitate access to VVMC (i.e. median improvements to South Frontage Road for west bound left turns into VVMC, re- alignment of VVMC and TOV driveways). This evaluation concluded that with interim improvements, turning movements into and out of VVMC will be acceptable. area indicates extent o work Rclorat+�d. TOV Ertfcy. 66a_4 iy_ EV& k1n existing . !1r East Entry i4��'�`'• New VVMC EntlY Right out only A tie, ? 1.. �..t: = -�• I - from L"5 Bank YUMC Interim Access Coneepptual Pla.p . This diagram from the VVMC MP depicts interim access conditions at South Frontage Road. The VVMC MP indicated that an updated traffic impact study will be necessary as an element of CUP plans for the East Wing. A variety of traffic impact study updates have been completed since adoption of the VVMC MP. A recent update has been completed that builds upon previous East Wing studies and reflects the square footage and parking spaces proposed for the East Wing. Assumptions and key conclusions of the updated traffic impact study include the following: • Analysis of the East Wing and VVMC traffic conditions includes South Frontage Road background traffic counts from peak winter/holiday conditions, as such conclusions represent a "worse case" scenario. • South Frontage Road through traffic will perform at acceptable levels. • Right turn movements into and out of VVMC are basically unconstrained. • West bound left turns into VVMC will perform at acceptable levels. • Left turns out of VVMC onto South Frontage road will initially perform at an acceptable level. Growth in background traffic will result in Level of Service E and F by 2035 and 2040. VVMC East Wing Redevelopment Page 24 Conditional Use Permit Application While delays to westbound left turn out of VVMC will be apparent in next 15-20 years, it is important to note that the volumes (number of vehicles making this turn) are not high because most outbound traffic departs VVMC to the east. This is evident by queue distances remain constant over time as wait times increase (note that models used to prepare these Level of Service studies only need one vehicle to create an LOS "F" conditions). In summary, this westbound left turn movement out of VVMC is expected to be typical of turning movements from many private drives onto the town's road system during peak traffic conditions. It is also important to note that in the event delays necessary to make a westbound left turn become too onerous, a contingency measure is that exiting vehicles could leave VVMC eastbound and reverse direction at the Main Vail Roundabout. The updated traffic impact study has been provided under separate cover. Employee Housing As prescribed by the Development Agreement between VVMC and the Town of Vail, during the West Wing review process employee generation for the West Wing was determined along with an estimate of employee generation anticipated from the East Wing. Estimates for East Wing were made based on assumptions regarding the future development of the East Wing. Prior to issuance of a building permit for the West Wing, VVMC provided a cash -in -lieu payment to satisfy their employee housing obligation for both the West and East Wings. VVMC is currently in the process of re -calculating employee generation for uses proposed for the East Wing. These new calculations will then be compared to estimates provided in 2015 and submitted to Town Staff for review. Employee housing considerations will be addressed prior to PEC's final review of this CUP application. Oxygen farm and Mobile Imaging Truck Oxygen Farm The oxygen farm (or tank) that serves VVMC is currently located immediately south of the East Wing along West Meadow Drive. The farm will be relocated to allow for construction of the East Wing. The new location for the farm is just north of the West Wing, at the northern side of the surface parking lot. This location was reviewed and approved as an element of the CUP for the West Wing. Application for this facility has been submitted to the town independent of the East Wing CUP application. Following the land exchange and during construction of the future Evergreen Lodge redevelopment, areas necessary for oxygen deliver truck maneuvering will be impacted. This will be addressed one of three ways - smaller delivery trucks that require less maneuvering space will be used to service VVMC; portable oxygen trucks will be brought on-site during phases of Evergreen construction that will limit truck maneuvering VVMC East Wing Redevelopment Page 25 Conditional Use Permit Application space; or the oxygen farm will be re -located to a location west of the West Wing next to Lot 10. As a side note, re -location of the oxygen farm would remove encumbrances to the development of future expansion at the north side of the VVMC campus. An element of this CUP application is to re -locate the oxygen from its location at the north side of the campus to the location depicted below. Final determination on if or when the oxygen farm is re -located (or if during Evergreen construction alternative oxygen delivery means are deemed the preferred solution) will be made in the future. Mobile Imaging Approximately twice each year a mobile imaging truck services VVMC (typically to provide imaging capabilities when on-site equipment is being serviced or replaced). The mobile imaging truck is a large semi that currently operates at a location immediately west of the ambulance building. This location is problematic for two reasons — the size of the imaging truck requires a large area for maneuvering (that will be reduced with the Evergreen Land exchange) and the location of the imaging truck is a hindrance to future VVMC expansions on the north side of the campus. For these reasons the location for the mobile imaging truck is proposed to be moved to immediately east of the East Wing along West Meadow Drive. The location for the mobile imaging truck is depict on the CUP plan set. The north/south pedestrian corridor in this area is 20' in width, providing sufficient room for the truck while maintaining space for pedestrian flow during the limited times each year the truck will be on site. VVMC East Wing Redevelopment Page 26 Conditional Use Permit Application North/South pedestrian connection The VVMC MP identifies as a desired improvement a north/south pedestrian connection, preferably one that is ADA compliant, at the eastern end of the campus. A pedestrian connection is generally depicted on the circulation plan below. Refer to the CUP plan set for specific information on this connection. There is a great deal of activity that must be accommodated at VVMC's new entry off South Frontage Road. This includes ambulance access to the new ambulance bay, vehicle drop-off at the entry to the hospital, vehicular access to the below grade parking structure and pedestrian movement between the main campus and the Medical Professional Building. Accommodating these activities, dealing with grade changes, and providing a safe north/south pedestrian route have influenced the location and design of the north/south pedestrian connection. The north/south pedestrian connection is located at the east end of VVMC property and includes a sidewalk along the east side of the main vehicular drop-off and a wider pedestrian corridor along the southern end of the East Wing where the connection links to West Meadow Drive. In between these two sections is a stairwell that will allow pedestrians to travel through the site. The stairs are necessary due to grade changes and to have a pedestrian route that avoids vehicular traffic on the vehicle ramp that serves both parking structures (to the new East Wing Structure and the Medical Professional Building). Due to site and grade constraints (there is +/-24' of grade change between South Frontage Road and West Meadow Drive), this connection is not ADA compliant. During normal hospital hours elevators proximate to the lobby will be available to transport pedestrians between Levels 1 and 3. "UjL. -6 c; Ppnscd &J—.1k: jr��eka:aj- FxisUng Ras Step ti.J NOrrh /Snuth ('nnnec ion ' wft -1 {.us Sm p:��9r The diagram above depicts the proposed north/south pedestrian connection on the east site of VVMC. VVMC East Wing Redevelopment Page 27 Conditional Use Permit Application Sign Program A comprehensive sign program for VVMC is currently under development. Due to the size of the site, the complexity of the campus and unique sign parameters for medical facilities, it is very likely that this sign plan will include requests for variances to the Town's sign code. This sign program will be submitted in the coming weeks. Development standards As per the General Use zone district, all site development standards are to be established by the PEC. Diagrams and calculations of development/zoning standards are found in the appendix of this report. These calculations have been prepared for the entire VVMC campus and address: • lot area/site dimensions, • setbacks, • site coverage, • landscape area Note that parking considerations are addressed elsewhere in this report. VVMC East Wing Redevelopment Page 28 Conditional Use Permit Application Rooftop mechanical The CUP plan set includes a roof plan with preliminary information on rooftop mechanical equipment and the location of elements proposed to visually screen these features. Mechanical equipment for the heliport building will be enclosed within Level 4 of this building. Mechanical equipment will also be located atop Level 3 on the south side of the East Wing. The diagram below provides a conceptual indication of how Level 3 equipment will be screened. To minimize the visual impact of equipment from West Meadow Drive, rooftop mechanical equipment is set back +/-15' from the south edge of the East Wing. Rooftop equipment needs will evolve as the building design progresses. Final design of rooftop mechanical and screening features will likely be determined during the Design Review Process. VIEW FROM EVERGREEN WMC East Wing Redevelopment Conditional Use Permit Application 4-M Page 29 V. CONFORMANCE WITH APPLICABLE REVIEW CRITERIA Explanations for how the proposed East Wing expansion conforms to CUP review criteria will be provided in an updated CUP submittal to be provided prior to formal review by the PEC. NOTE — responses to how the proposed East Wing conforms with CUP criteria will be provided following coordination with town staff and prior to PEC review. (1) Describe the precise nature of the proposed use and measures proposed to make the use compatible with other properties in the vicinity. Response (2) The relationship and impact of the use on development objectives of the Town. Response (3) The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facility needs. Response (4) The effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking area. Response (5) The effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. Response WMC East Wing Redevelopment Page 30 Conditional Use Permit Application VI. APPENDIX East Wing Parking Demand Calculations Examples of Automated Weather Observing System (AWOS) Examples of heliport windsocks Examples of heliport lighting Draft Facility and Training Manual for Heliport Draft Letter of Agreement with Helicopter Air Ambulance Providers Development Standard Diagrams WMC East Wing Redevelopment Page 31 Conditional Use Permit Application VVMC PARKING ANALYSIS CUP East Wing Expansion 5/1/2017 MethodoloM Existing parking demand using employee based formula from 2014 Parking Report + West Wing as per PEC review+ East Wing+ multi-use credit Pre-East Wing Parking Conditions Related Considerations/Follow up/ Parking Use Commentsuestions Assumed 569 employees, 58 beds, 155 exam baseline for entire campus, pre-WW construction, rooms (does not include multi-use credit, that 58 bed count reduced to 54 beds during 782 using emp based formula, from 2014 parking report is factored below) WW review (see below) Total demand for WW included deduction of new requirement from WW (this parking demand was 8 spaces for reduced size of CMM and 4 41 approved by Town) spaces for removal of 4 patient beds East Wing Uses/level 1 Uses/spaces associated with Dock are all No new employees necessary for staffing support spaces, no new employee 0 Loading Dock loading dock. generation 0 Central Utility Plant No new employees necessary for staffing CUP. Technically not officed on this level, assuming 5 additional employees for security, 5 Operations staff housekeeping, maintenance, etc East Wing Uses/level 2 New VSO space is 7015gsf with 12 exam rooms. 10 clinic employees as per census (typical M-F scenario). Added 4 employees for 4 research offices. Added 4 additional for VSO is relocating from MPB. Allocating cushion (employee growth). Note - existing parking for new use allows for re-purposing space in MPB is 3750 (3306 clinic, 444 of existing space with no new parking 30 Vail Summit Ortho research) demand. HH is relocating from MPB. Allocating 3128 gsf of space in EW. Existing HH space in parking for new use allows for re-purposing MPB is 2,370sf. Assume 9 employees and 11 of existing space with no new parking 20 Howard Head treatment beds. demand. 2,882SF. This space to be left as shell space until use is proposed/parking and emp 0 Shell Space housing addressed. Volunteer office/gift shop storage, patient services, 0 patient access coordinator, swithcboard, etc., All existing uses/de-compression space. East Wing Uses/level 3 De-compression, no employee increase from existing. New ED space is 9,417SF (this includes 757SF on Level 4). Existing ED space 0 ED is+/-5,503SF. to staff. De-compression, no employee increase from existing. Proposed space is 5,937sf (this includes 119SF on Level 4). Existing space is 0 Imaging +/-4,561. De-compression, no employee increase from 0 Gift Shop and Pharmacy existing. Proposed space is 1,609SF. Gift shop is staffed by volunteers. Lobby seating is primarily for general lobby 2 Coffee shop New use. Proposal is for 572 SF. seating, not exclusive to coffee shop. 16 employees per OR (from Employee 32 VVSC - Two new OR's Generation Study done in 2015 for west wing) De-compression, no increase to employees from existing. Total SF devoted to "public 0 Admissions/public support space support" is 2,078SF. De-compression, no employee increase from existing. 7,067sf proposed for garage and patient drop-off. Replaces existing +/-2400sf Expanded space will internalize 0 Ambulance Garage garage space. uses/activities that currently occur outside. East Wing Uses/level 4 De-compression, no employee increase from existing. Proposed 3,314sf. Existing office 0 Ambulance offices/sleep quarters space is+/-2400sf. 0 Emergency Department ED Sf on Level 4 (1,235SF) is addressed above. Imaging SF on Level 4 (119SF) is addressed 0 Imaging above. 2,115SF of meeting room space is for internal/staff use. Replaces 1,876 sf in EW 0 Meeting space that will be demo'ed. 0 Mechanical space 3,183SF of mechanical space. East Wing Uses/Level 5 12,524SF. This space to be left as shell space until use is proposed/parking and emp 0 Shell Space housing addressed. East Wing Uses/Level 6 12,627 SF. This space to be left as shell space until use is proposed/parking and emp 0 Shell Space housing addressed. SUMMARY 912 Total Gross Parking Spaces 707 mulit use credit (22.5%) On-site spaces proposed - 469 garage/52 surface/76 602 MPB 103 spaces to be addressed via managed parking solutions R g � 0° LL -L LLI -� U) Q3 a LWT O a L O - m L O LL V mi J L CL x W W rl N L i 0 z L w V ►7 PA LAIN L O CL - L v V.� Z WIND CONES WC807 LED Et Incandescent Primary Wind Cone NON -FRANGIBLE Compliance with Standards FAA: L-807 8 L -807(L) AC 150/5345-27 (Current Edition) and the FAA Engineering Brief No. 67. ETL Certified. Uses FAA L-807, Provides visual surface wind direction and velocity L -807(L) information to pilots in flight or on the ground at airports and heliports Features • Available externally lighted, internally lighted, or unlighted • LED or halogen lamps • All LED models feature: 50,000 to 100,000 hour lamp life, virtually maintenance free Multiple lamp circuits for improved reliability 80-90% less power consumption than halogen lamps A long -life LED obstruction light Integral power adapter on series circuit models • An incandescent L-810 obstruction light is included on halogen - lighted models • Size 1 (18" dia. x 8' long) or Size 2 (36" dia. x 12' long) wind socks • The pole is center -hinged with 4" diameter steel on the bottom and 3" diameter steel on the top • A center -mounted braked winch allows 1 -person maintenance. • The four anchor bolts are a one-piece welded assembly, ready to drop in the ground • The aluminum basket is welded, one piece, with pre-installed bearings • Raincaps protect the bearings from weather • The nylon sock is treated for rot, mildew, and water repellency • Powder coat painted international orange • Made in the USA and ETL Certified by Hali-Brite, Inc., Crosby, MN. Operation External LED Light External Halogen Light 1 -aa• o (TW S) The operation of the wind cone is entirely dependent on the di- 416' a rection and relative velocity of the surface wind. Movement of the wind through the open throat of the cage and into the sock causes the tail to inflate. The tail of the inflated sock indicates true wind direction for velocities as low as three knots through a 360' circle about the vertical shaft. A GA' 60- 4. UX C - 4.W 4.00' r 369' .. 3 O ADB= Airfield Solutions Internal LED Light Internal Halogen Light • "60- Base ,8T Layout a.0a' NOTE. Only 4 Anchor 3-89' a.a Bolts Required 3071 Rev. B I Call for Manual H - 3 WIND CONES WC807 LED Et Incandescent Primary Wind Cone Wind Cone Selection Chart ADB Airfield Solutions Product Number ee Notes FAA Size FAA Style Power Source Lamp Type Fixture VA's Fixture Watts',' Weight (lb) Replacement Lamp L807 -S1 -UN -NON -ON -N 1 II Unlighted None None 0 0 187 None L807 -S1 -EX -120 -ON -5 1 1-A External 108-132 VAC LED 15 14 198 9200-0032 L807 -S1 -EX -230 -ON -5 2 1 1-A External 207-253 VAC LED 15 14 198 9200-0044 L807 -S1 -EX -66A-0 N-5 4 1 1-A External 2.8-6.6 AMP LED 28 26 197 9200-0034 L807 -S1 -IN -120 -ON -5 1 I-Blnternal 108-132 VAC LED 32 19 200 9200-0038 L807 -S1 -EX -120 -ON -N 1 1-A External 108-132 VAC Halogen 191 191 196 3400-0122 L807 -S1 -IN -120 -ON -N 2 1 I-Blnternal 108-132 VAC Halogen 316 316 198 3400-0100Regent L807 -S1 -EX -12 -ON -5 1 1-A External 11.5-13 VDC LED 6 6 197 9200-0033 L807 -S1 -IN -12 -ON -5 2 1 I-Blnternal 11.5-13 VDC LED 6 6 197 9200-0041 L807 -S1 -IN -66A-0 N-5 4 1 I-Blnternal 2.8-6.6 AMP LED 41 37 198 9200-0039 L807 -S2 -UN -NON -ON -N 2 11 Unlighted None None 0 0 199 None L807 -S2 -IN -120 -ON -5 2 I-Blnternal 108-132 VAC LED 60 32 212 9200-0040 L807 -S2 -EX -120 -ON -5 2 1-A External 108-132 VAC LED 22 21 210 9200-0035 L807 -S2 -EX -230 -ON -5 2 2 1-A External 207-253 VAC LED 22 21 210 9200-0043 L807 -S2 -EX -66A -ON -5 4 2 1-A External 2.8-6.6 AMP LED 28 26 209 9200-0037 L807 -S2 -EX -120 -ON -N 2 1-A External 108-132 VAC Halogen 191 191 208 3400-0122 L807 -S2 -IN -120 -ON -N 2 I-Blnternal 108-132 VAC Halogen 516 516 210 3400-0100Regent L807 -S2 -EX -12 -ON -5 2 1-A External 11.5-13 VDC LED 10 10 210 9200-0036 L807 -S2 -IN -12 -ON -5 2 2 I -B Internal 11.5-13 VDC LED 10 10 210 9200-0042 L807 -S2 -IN -66A -ON -3 3 2 I -B Internal 2.8-6.6 AMP LED 57 53 210 9200-0031 L807 -S1 -IN -230 -ON -5 1 I-Blnternal 198-256 VAC LED 40 21 200 9200-0045 L807 -S2 -IN -230 -ON -5 2 I-Blnternal 198-256 VAC LED 76 36 212 9200-0046 Notes 1. Power consumption specifications include the L-810 obstruction light 2. This FAA Style is not ETL certified 3. Requires 200 watt L-830 transformer, sold separately 4. Requires 100 watt L-830 transformer, sold separately 5. Isolation transformer VA loss not included FAA Wind Cone Classifications Size 1: 8 foot Size 2: 12 foot Style I -A: Externally Lighted Style I -B: Internally Lighted Style 11: Unlighted Product specifications may be subject to change, and specifications listed here are not binding. Confirm current specifications at time of order. H - 4 3071 Rev. B I Call for Manual Spare Components Description Part No. Wind Sock, Size 1 (18" dia. x 8' long, orange) 7400-0000-1 Wind Sock, Size 2 (36" dia. x 12' long, orange) 7400-0002 Lamp, 120V Incandescent Obstruction Light 3400-116TS120 Lamp, 120V Halogen, External 3400-0122 Lamp, 120V Halogen, Internal 3400-0100Re- gent ADB Airfield Solutions Leuvensesteenweg 585 B-1930 Zaventem Belgium Telephone: +32 (0)2 722.17.11 www.adb-air.com ADB Airfield Solutions, LLC 977 Gahanna Parkway Columbus, OH 43230 USA Telephone: +1 614.861.1304 +1 800.545.4157 O ADB Airfield Solutions All rights reserved Compliance with Standards ICAO: Annex 14, Volume II, paragraph 5.3.6 to 5.3.8 NATO: STANAG 3652 Various national standards Uses Touchdown zone and lift off area perimeter (TLOF) Final approach and take off area (FATO) Aiming point Features • Part of a comprehensive range of inset lights covering all heliport lighting requirements. • Designed and built with simplicity and ease of maintenance in mind. • Lightweight, sturdy, low-energy and environment friendly lighting fitting (no cadmium plating). • Double water barriers seal all possible moisture ingress paths. • Extensive use of aluminium alloys reduces fitting weight and eases handling in the field. • Low temperature light. • Hardened glass lens, clear or through coloured. • Low protrusion above ground (10 mm) reduces vibrations induced in the lighting fitting, thereby increasing lifetime, particularly of the lamp. • Absence of negative slope in front of the lens guarantees optimal light output under worst weather conditions. • Available for series (6,6A) and parallel supply (230V AC). • Long life halogen lamps. Over 1000 hours at full intensity. • Lens mechanically clamped to light cover through moulded, replaceable seals. Lens replacement by maintenance personnel is fast and easy and does not require any sealing compound or resin. • No optical adjustment required after replacement of lamp, lens or reflector. • Plug for air pressure -testing of fitting after overhaul. • Smooth outer surface of light cover. • Dedicated rings available to fit mounting bases and seating rings to other standards. • Specific tools have been developed to ease installation and subsequent maintenance. Details available on request. Airfield Solutions Fig. 2 —1 M A.11.100e 0 Construction (Fig. 3) 1. High tensile strength screw with washer (2) 2. Aluminium alloy cover 3. Lens, clear or through coloured depending on the application 4. Labyrinth gasket 5. Lens gasket protection 6. Lens clamping ring 7. Optical assembly 8. Die cast aluminium alloy inner cover 9. Seal between light and base 10. Pressure relief and test plug 11. FAA L-823 2 -pole plug moulded on heat resistant wires 12. Wire clamp with grommets 13. Terminal block 14. Film disc cutout (optional) 15. Prefocus halogen lamp - 6,6 A 16. "O" ring seal between cover and inner cover Finish Corrosion proof aluminium alloy cover, inner cover and optical assembly. Electrical Supply Series supply 6.6A through a series transformer (catalogue leaflet A.06.112). Two or more fittings may be series -connected and fed from one series transformer making use of optional film disc or electronic cutouts. Parallel supply 230V AC through a step - down transformer, mounted in a dedicated extension of the shallow base. Photometric Performances Series supply Lam p: • One 65W - 6.6A - Pk30d prefocus halogen lamp - 1000h rated life at full intensity, for white light distribution • One 48W - cold mirror prefocus halogen lamp - 1500h rated life at full intensity, for green light distribution • Also available with 45W - Pk30d lamp, for white light distribution its' Fig. 3 FTO-vertical distrubution white light LV R 250 65 VV >250ca up to 90 200 150 cd 100 50 0 Fig. 4 0 15 30 45 60 75 90 vertical angle (&gr.) FTO-vertical distrubution green light 80 70 60 50 cd 40 30 20 10 0 0 5 10 Fig. 5 15 20 25 30 35 vertical angle (degree) Installation and Outline Dimension (in mm) dia. ± 225 _�\ 3 3 5 4 Installation on a 8" dia. HPI shallow base Fig. 6 Packing Data 1. Light 2. Shallow base 3. Secondary wires 4. Resin 5. Conduit (0 100 mm) Power Mounted Weight Cardboard box supply on a (with lamp) dimensions (mm) shallow base Net Gross Series no 2.7 2.9 210 x 210 x 100 supply yes 5.5 5.7 230 x 230 x 150 Parallel yes 5.5 5.7 230 x 230 x ... supply Installation Series supply The 8" or 12" shallow base is sealed by means of resin. Correct positioning and alignment are obtained with a jig with sighting telescope. Wires between the light and the series transformer are installed in sawcuts in the pavement filled with resin. Alternatively, the wires can be run into a conduit ending into the bottom of the base. Mounting on existing or new larger diameter bases is possible by means of dedicated adaptor rings. Parallel supply The FTO is delivered mounted on a 8" shallow base (Fig. 6). The 8" base is sealed by means of resin. Correct positioning and alignment are obtained with a jig with sighting telescope. The power supply cable is installed in sawcuts in the pavement filled with resin. For detailed information, please refer to the mounting instructions supplied with the FTO. ADB's technical team is at disposal of users and contractors to provide guidance and advice in order to help solving any particular installation problem. Ordering Code Type FTO Beam Omnidirectional = 3 Lamp power 1 x 45W = 045 1 x 48W = 048 (TLOF) 1 x 65W = 065 Beam width Omnidirectional = O — Beam colour Clear Aiming point = C Yellow = Y Green for TLOF = G Mounting Without base = 0 With 8" shallow base = 1 Power supply Series 6.6A = S I FT03045OC1 S Parallel 230V AC = P (**) I Special requirements to be specified in full text = S Options: Film disc cutout (in fitting) Special executions adapted to specific National Standards available. Details available on request only for series supply always supplied with shallow base and transformer Suggested Specification The low intensity omnidirectional inset light shall comply with all requirements of ICAO Annex 14 Vol. II for heliport lights, paragraph 5.3.6 to 5.3.8. The electrical supply shall be either a 6.6A series circuit or a parallel 230V AC source via a build -in stepdown transformer. Depending on the application the lamp shall be either a 45W or 65W - 6.6 A Pk30d prefocus halogen lamp or a 48W cold mirror prefocus halogen lamp with an expected life of more than 1000 hours at full intensity. The lens shall be user replaceable without need to apply sealing compound. When required the lens shall be through coloured. No separate colour filter shall be used. The projection above ground level shall not exceed 10 mm. The absence of a negative slope in front of the lens shall guarantee an optimal light output even in the worst weather conditions. The top part of the light shall be made from forged aluminum alloy. Watertightness shall be ensured through double waterbarriers. Grommets shall be used for the entry of the wires inside the inner cover to allow for easy replacement of accidentally damaged wires. All components shall be corrosion proof without using environment aggressive protective coatings. The light shall resist all stresses imposed by rollover and static loads of present day helicopters without damage to the light or helicopter or vehicle tires. The lighting fixture shall suit for mounting on a 8"dia shallow base or on larger diameter shallow or deep bases via adaptor rings. ADB ©ADB all rights reserved order number DOCA011100EV2 Airfield Solutions subject to modifications HELIPORTS EHP-L LED Elevated Heliport Perimeter Light Compliance with Standards FAA: Designed according to AC 150/5390-2 Heliport Design. L -861T AC 150/5345-46 (Current Edition) and the FAA Engineering Brief No. 67. ETL Certifi ed (L -861T). Uses EHP is intended for use as a heliport perimeter light. The green and yellow omnidirectional light is used to defi ne the perimeter of the area the helicopter requires for touchdown and lift-off (TLOF). • Yellow EHPs are typically used on military applications Green EHPs are typically used for new civil applications Blue EHPs can be used for lead-in taxiway applications Features Overall height installed is less than 8 inches, complying with AC 150/5390-2C requirements for raised perimeter lights Average individual LED life of 50,000 hours (minimum) 95-264 VAC, 50/60 Hz power supply minimizes installation costs by reducing required cable run wire size. Light output stays constant regardless of input voltage range. EHP with arctic option (U.S. Patent 7192155 B2) uses a ther- mostatically controlled heater to prevent ice and snow buildup from obscuring light output. Melts ice similar to traditional incandescent fi xtures. Thermostatically controlled heater cycles on and off when temperature drops below freezing, reducing overall energy consumption For voltage -driven applications, the EHP with a thermostatically controlled arctic option is 2.6 times more effi cient in warm weather operations and 1.5 times more effi cient than a typical 54 W(VA) fi xture in cold weather operations More than 500,000 ADB elevated LED fi xtures are in use around the USA Direct replacement for incandescent fi xtures Fixture uses aluminum casting, stainless steel hardware, and is protected with aviation yellow powder coat fi nish All parts are corrosion -resistant Rugged, low-profi le design reduces the potential for damage in the FATO perimeter For additional features common to all of ADB's elevated LED fi xtures, see data sheet 3043. Operating Conditions Temperature: -40 ° F to +131 ° F (-40 ° C to +55 ° C) Humidity: 0 to 100% Wind: Withstands wind velocities up to 300 mph (480 kph) 1 - 4 3009 Rev. G I Manual No. 96AO407 ADB Airfield Solutions LED Ordering Code EHP-M.N.0 LED Color ' G = Green' , Y = Yellow' ' B = Blue 'Power 1 = Voltage Driven, 95-264 VAC, 50/60 Hz' ; 2 = 50/60 Hz, Current Driven, 2.8-6.6 A ' Overall Height 1 = 8 inches with junction box, no coupling' 2 = 16 inches with junction box, 1.5 -inch coupling' ; 3 = 24 inches with junction box, 1.5 -inch coupling' ' 4 = 8 inches w/out j -box, with 1.5 -inch coupling 5= 8 inches w/out j -box, with 2 -inch coupling i 6 = 16 inches w/out j -box, with 1.5 -inch coupling 7 = 24 inches w/out j -box, with 1.5 -inch coupling 8 = 16 inches w/out j -box, with 2 -inch coupling 9 = 24 inches w/out j -box, with 2 -inch coupling A = 12 inch OAH w/out j -box, with 1.5 -inch coupling B = 12 inch OAH w/out j -box, with 2 -inch coupling Arctic Option 0 = Without arctic option 1 = With arctic option' Notes Not ETL Certifi ed ' When powered by a parallel circuit, heater is designed for use at only 120 VAC, ±10%, 50/60 Hz. Electrical Supply Current Driven W/out Heater With Heater 2.8-6.6 A, 50/60 Hz, 12 VA max. 2.8-6.6 A, 50/60 Hz, 27 VA max. Voltage Driven W/out Heater With Heater 95 VAC (min.) - 264 VAC (max.), 50/60 Hz, 10 W (21 VA) max. 120VAC, ±10%, 50/60 Hz, 25 W (36 VA) max. HELIPORTS EHP-L I LED Elevated Heliport Perimeter Light Installation Options Stake mounting A 2 x 2 x 30 inch (5.08 x 5.08 x 76.2 cm) galvanized steel angle stake assembly is sold separately (Part No. 44130348). The EHP frangible coupling screws directly into a 1.5 -inch threaded hub as- sembly making the fi xture mechanically and electrically frangible. Base plate A 12 -inch base plate with a 1.5 -inch threaded hub assembly is sold separately (Part No. 1935). A plastic base plate with 2 -inch hub is also available. The base plate mounts on a 12 -inch L-867 base can (Also sold separately. Call ADB for details). Conduit elbow A conduit elbow with a 2 -inch hub assembly is pre -cast or poured in the excavation, ready to receive the fi xture at ground level. (Part No. 1409.00.020). Junction box A junction box ready for direct mounting or burial in concrete can be provided. Contact ADB for details. Conduit Elbow Base Plate Conduit Elbow ADB Airfi eld Solutions ADB Airfi eld Solutions, LLC Leuvensesteenweg 585 977 Gahanna Parkway B-1930 Zaventem Columbus, OH 43230 Belgium USA Telephone: +32 (0)2 722.17.11 Telephone: +1 614.861.1304 www.adb-air.com +1 800.545.4157 Spare Components Refer to the manual to order spare parts. Packaging ADB Airfield Solutions Assembled Fixtures Carton Dimensions Indiv. Weight* Individual 12 Per Box AIL 8 -inch OAH 6.5 x 6.5 x 20.5 in 16.5 x 21 x 20.5 in 2.75 lb 16.5 x 16.5 x 52 cm 41.9 x 53.3 x 52 cm 1.25 kg 16 -inch OAH 6.5 x 6.5 x 20.5 in 16.5 x 21 x 20.5 in 2.75 lb 16.5 x 16.5 x 52 cm 41.9 x 53.3 x 52 cm 1.25 kg 24 -inch OAH 6.5x6.5x31 in 16.5x21 x33.5 in 4 l 16.5 x 16.5 x 79 cm 41.9 x 53.3 x 85 cm 1.81 kg * Weight based on unpacked EHP with arctic option Energy Cost Savings LED Fixture Load Incan./Tungsten Halogen Load Energy Savings Current Driven, Without/Inactive Heater' 12 VA 54 VA 4.5 times Current Driven, without Heater Active' 27 VA 54 VA 2.2 times Voltage Driven, Without/Inactive Heater' 21 VA 54 VA 2.6 times Voltage Driven, without He r Active 36 VA 54 VA 1.5 times ' Fixture load does not include isolation transformer load © ADB Airfi eld Solutions All rights reserved Product specifi cations may be subject to change, and specif cations listed here are not binding. Cont rm current specifi cations at time of order. 3009 Rev. G I Manual No. 96AO407 I - 5 Heliport Facility and Training Manual DRAFT Vail Valley Medical Center Heliport 181 West Meadow Drive Vail, Colorado 81657 December 5, 2016 I f 573 ✓ t, bIdgS �0� O �`9^ i •�� . 'JiC, �.- IJ 'tee ® i o W600 `�` � DOB1=ERRIVP� o � � �■ 1 I Qfr 9 • i_a�� ` 382 lx ' ss ,40r67 �1 1 bora -� Qvo (283) H Avail �dwar s r ■ i omoo. ��FlDlE ; ski area /�jUNDS ti ■�P+S ,7816 substation: �,lo �ilake_ 3} }�fnsCo area 05 p S 718 11888 # 98 �I 4d9 [e eRea C1ifE _ u R MTO"A'WOS. 3 1,T8 075 Y Developed & Distributed By: LIE7(PERTS ItrTERNATIONAL LLC,'_ ,o,�„„ow„ed Formetty RaymwWA. Syms d Assorralea anti Operated An Aeronautical Consultancy 28 Baruch Drive, Long Branch, New Jersey 07740 Phone (732) 870-8883 ■ Fax (732) 870-8885 Web: www.heliexpertsinternational.com ■ Email: info(�Oeliexp.com TABLE OF CONTENTS Section Description Page 1 Application 1 Facility Information 4 Aeronautical Map Overlay 5 Heliport Airspace Overlay 6 Heliport Site Overlay 7 2 Responsibilities and Guidelines 8 • Administration 8 • Medical Staff 9 • Security St 9 • Maintenance St 11 3 Safety and Training ogram 13 • Application 16 13 • Basic Information: The Helicopter 13 • Hazards of Rotating Blades 14 • Personnel Around Helicopters 15 • Noise Hazards 16 • Downwash Hazards 16 • Heliport General Safety List 17 4 Emergency Procedures & Notification Sheet 18 5 Emergency Grid Map 20 7 Heliport Emergency Planning and Training 21 8 Pilot Briefing Sheet 24 HeliExperts International LLC ©2016 All Rights Reserved Page i DRAFT WMC Heliport Manual HEI-Hosp APPLICATION This Heliport Facility and Training Manual is designed for the heliport owner and designated users. This manual covers the minimum standards that should be addressed with respect to facility administrative management, security and maintenance oversight, flight operations, safety and training. This manual is designed to be used for the initial training of all personnel whose job description includes any activity involving work conducted on or around the heliport. Prior to participating in any helicopter operations all personnel should participate in the training outlined in this manual. Subsequently this manual and its outlined training is designed to facilitate annual recurrent training requirements set forth in NFPA-418, Chapter 10.2. This manual provides the necessary background information and required reading for the property owner, his representative(s) and property management team to be competent and conversant in safe heliport operations. Everyone directly or indirectly involved with these functions should be provided the opportunity to review this manual, to include the sections on safety, general operating rules, along with professionally administered hands- on training for individuals whose duties include responsibilities at or around the heliport. PILOT BRIEFING SHEET & FACILITY INFORMATION PACKET Section 8 on page 25 contains a Pilot Briefing Sheet which has been specially designed for dissemination to flight operations personnel. Anyone at the facility dealing with the heliport and flight operations should refer to and be familiar with the facility information included on pages 1 through 7. The aforementioned Pilot Briefing Sheet should be made available to any and all helicopter operators who may have a foreseeable need or requirement to land at this facility. 14%* EMERGENCY PROCEDURES & NOTIFICATION SHEET An Emergency Action Plan and Notification checklist can be found on pages 17 and 18. This checklist is to be utilized in the case of any helicopter incident or accident. The heliport owner should post this checklist conspicuously for use on-site to include maintaining a copy at security. Pre -accident planning and training should be practiced on an annual basis to ensure all personnel are properly trained. This is in addition to the Heliport Emergency Procedures section which details specific training procedures and interfaces with the local emergency management representatives. CAMPUS EMERGENCY/SECURITY GRID MAF On page 19 is an Area Emergency/Security Grid Map with street labels as recommended by NFPA-418 Annex B.1.4.5. In the event of an incident or accident this map can be used to describe the exact location of an emergency occurring near the heliport site. Copies of this map should be posted in the heliport waiting area where security personnel are stationed during flight operation as well as supplied to the local Fire Station(s). HeliExperts International LLC ©2016 All Rights Reserved Page 1 DRAFT WMC Heliport Manual HEI-Hosp PPR (PRIOR PERMISSION REQUIRED): Vail Valley Medical Center (VVMC) policy requires a Letter of Agreement for any helicopters to land at their heliports. This can be accomplished through direct contact with the heliport manager xxxxxx xxxxxxxx, at (xxx) xxx-xxxx who will refer requesters to the proper personnel. For those helicopter operators where written permission is in place, Hospital Security along with in-house medical contacts will be notified of any helicopter transport as soon as it has been scheduled. VVMC will act as the coordinator for all helicopter and heliport operations. Specific notice is required for each operation. All standard operators will have reviewed this material and have a specific written agreement for use of the VVMC Heliport. Pilot acknowledgement of reading and agreeing to follow the prescribed procedures contained within this briefing material is required. ':LIGHT PATHS: Recommended heliport Approach/Departure paths are depicted on enclosed aerial photo inserts. Approach/Departure Paths: 2800/1000 Is a curved approach/departure path oriented along the 1-70 Interstate corridor to the East of VVMC and supports a standard approach departure angle of 8- 120 and greater, and is free of obstacles within the 8:1 App/Dep floor as of the printing of this manual and is suitable for day, night and NVG operations. • 0600/2400 Is a curved approach/departure path oriented along the 1-70 Interstate corridor to the west of VVMC and supports a standard approach departure angle of 8-120 and greater, and is free of obstacles within the 8:1 App/Dep floor as of the printing of this manual and is suitable for day, night and NVG operations. Low altitude overflight of the Vail Valley residential areas to the south of the 1-70 Interstate corridor beyond the recommended approach departure paths should be avoid whenever possible. Pilot discretion and safety of operations dictate the best course of action for all potential situations. HeliExperts International LLC ©2016 All Rights Reserved Page 2 DRAFT VVMC Heliport Manual HEI-Hosp SIZES AND LIMITATIONS: The "Design" helicopter for the WMC heliport is the AgustaWestland AW -139. Key Heliport Dimensions Area as Follows: • TLOF (Touchdown and Liftoff Area): • FATO (Final Approach and Takeoff Area) • FATO Safety Area: • TLOF Max Gross Weight Capacity: 46'X 46' 85'X 85' 115'X 115' 15,000 lbs. HeliExperts International LLC ©2016 All Rights Reserved Page 3 DRAFT WMC Heliport Manual HEI-Hosp FACILITY INFORMATION FAA Identifier -To Be Determined - Facility Name Vail Valley Medical Center Heliport Address 181 West Meadow Drive Vail, Colorado 81657 Latitude/Longitude (estimated GPS) N - 390 38' 37.95" / W - 1060 22' 53.81 " N - 390 38.633'/ W - 1060 22.897' N - 39.6438760 / W - 106.3816150 Heliport Elevation (estimated) 8,250 ft. / 2,514 m (MSL) // 75' / 23m (A GL) Preferred App/Dep Paths 2800 / 1000 (curved) 0600 / 2400 (curved) Magnetic Variation 9.020 E Size: TLOF: 46' X 46' FATO: 85' X 85' FATO Safety Area: 115' X 115' Max Gross Weight 15,000 lbs. Lighting Perimeter Wind Indicator Yes / Lighted AWOS xxx.xxx Radio equenc xxx.xxx Hours of Operations Day & Night / VFR Only Type Operations Private Use PPR (Prior Permission Required) On Site Manager Xxxxxx xxxxxxx • Phone (offi (xxx) xxx-xxxx • Phone (cell) (xxx) xxx-xxxx Security (xxx) xxx-xxxx Maintenance (xxx) xxx-xxxx HeliExperts International LLC ©2016 All Rights Reserved Page 4 DRAFT WMC Heliport Manual HEI-Hosp AERONAUTICAL MAP OVERLAY Vail Valley Medical Center Heliport - P • ME XMap_) 8 j FAA ID: TBD o Location (Estimated) aec q�,! N - 390 38'37.95" ge •� ° W 1060 22'53.81" - .11484' '� 115 o Elevation: 8,250 ft. • 1 • bldgs b`ry \may n ti _ •y n VVMC Heliport 1 tl 600 p0 o r• • 11260 0 E-AG1 362�r t tVi !0010 57 A,o (283); .dail-�' -"1rFlDlF area ` �Sici ydo 60 • �i 11 • f ,_ ®_ SS • N' 8L' .14603 11888 13092 `• f Red Cliff 'b dge :�' �area s `J1� .� '' 1 l r l l •' MTN-AWOS 3 1 l3 07 do Pa a Denver Sectional E 95th Edition onds r Published: 21 JUL 2016 EM Data use subject to license. N M Del-orme. XMap® 8. 0 1 2 3 4 5 www-delorme.com MN (8 90 E) Data Zoom 9-7 HeliExperts International LLC ©2016 All Rights Reserved Page 5 DRAFT WMC Heliport Manual HEI-Hosp HELIPORT AIRSPACE OVERLAY Vail Valley Medical Center Heliport HeliExperts International LLC ©2016 All Rights Reserved Page 6 DRAFT WMC Heliport Manual HEI-Hosp HELIPORT & BUILDING AREA Vail Valley Medical Center Heliport New VVMC Heliport OLD VVMC Heliport ' (f; � �� f�.10 — n T .� I HeliExperts International LLC ©2016 All Rights Reserved DRAFT VVMC Heliport Manual Ty/ Page 7 HEI-Hosp Responsibilities and Guidelines Four separate departments are involved to one degree or another with helicopter operations: • Hospital Administration • Hospital Medical Staff • Security Staff • Ground Maintenance Staff Each department head is responsible for the safe and proper conduct of his or her staff members who, as part of their job functions, are exposed to operating helicopters at the heliport. HOSPITAL ADMINISTRATION The VVMC Facility Manager is charged with the overall operational responsibility of the landing area and will review and authorize requests for the use of the facility. All transport requests should go through the on -staff Emergency Room Department Head to ensure all parties have been notified of any pending transports. Safety requests should always receive the highest priority. Requests to operate the heliport for operations directly related to the specific site mission should receive the next priority. All accommodating operations that are not directly associated with patient transport (e.g., training, education and/or public relations events) must be reviewed and approved by senior management personnel. VVMC administration, legal, safety and risk management departments will coordinate for permission of all Helicopter Air Medical Transport agencies to assure the operator has the appropriate certifications, insurances as well as has named "Vail Valley Medical Center", its management and design team as "Additionally Named Insured" on the appropriate insurance policies. VVMC facilities manager will assure that all helicopter air ambulance operators have copies of the appropriate VVMC policies and a copy of the most up to date Pilot Briefing Information Sheet. Hospital administration has designated the VVMC Emergency Department (ED) responsible for informing VVMC's security of the details governing any authorized patient transports or helicopter landings. The expected date and time of landing, anticipated ground time (if any), type of patient to include patient destination and contact with the aviation organization involved are the minimum requirements that should be addressed and communicated. Any special needs, such as specialty patient requirements i.e. Stemi, HeliExperts International LLC ©2016 All Rights Reserved Page 8 DRAFT VVMC Heliport Manual HEI-Hosp Neonate, Balloon Pump..., multiple patients, bariatric patient, multiple aircraft and extended ground times should be handled on a case-by-case basis. The hospital administration has designated the Facilities Director to be the lead in all matters dealing with the FAA and other agencies as it pertains to their heliport and flight operations at their facility. The Director of Safety and Director of Facilities will be familiar with all pertinent information regarding the FAA Airport Master Record (FAA Form 5010) and the need for keeping that information up to date. It is noted that FAA regulations require a minimum of 90 days' notice for any construction, alteration, activation, deactivation, or changes in status at any heliport. There are also additional notification requirements for any aviation hazards which may occur on or around the heliport. HOSPITAL MEDICAL Patient Transport: The department requesting or initiating a request for the helicopter will contact the WMC ED to inform them of the transport request. The ED will notify WMC security of the pending helicopter patient transport. Medical staff may be requested to assist with patient movement to the helicopter. Additional information that should be passed along to the ED and Security Department as soon as possible in regards to any transport is: patient type i.e. Neonate, Stemi, Burn, Trauma..., need for additional lifting help, if any, number of patients, multiple aircraft and what transport program is being utilized. HOSPITAL SECURITY STAFF In addition to those specific items identified in the Heliport General Safety section, the following list identifies specific general responsibilities for security personnel. Each shift of the security personnel should include a visual inspection of the heliport to ensure that there are no unauthorized personnel, snow, ice, or debris on the heliport that may affect safe operations. If possible, immediate removal of any unwanted personnel, or correction of any deficiencies, should be performed. If such action cannot be accomplished, the heliport should be taken out of service and secured until the situation can be rectified. Regional helicopter air ambulance dispatch centers along with the hospital ED will also need to be notified immediately. 2. Check all lights and lighting systems daily. Lights that are not functioning should be reported immediately to the facilities maintenance department in charge of repairing such items. Any other safety discrepancy should also be corrected. Flight operations personnel should be notified immediately of any discrepancy. 3. A security person shall be present for all operations, e.g. landing, takeoff and loading. HeliExperts International LLC ©2016 All Rights Reserved Page 9 DRAFT WMC Heliport Manual HEI-Hosp 4. Onsite security personnel shall be trained in the proper operation of the heliport foam fire suppression system and available portable fire -fighting equipment. 5. Onsite security personnel shall also be fully trained in the activation of the facilities Emergency Action Plan. 6. Onsite security personnel shall be fully trained in the location and use of all pertinent fire alarms. 7. All security personnel should wear hearing and eye protection during all helicopter flight operations which they are exposed to as directed by OSHA standards. 8. At a minimum, 10 minutes prior to the scheduled arrival of any helicopter, onsite security personnel will go to the heliport and conduct a pre -check to verify safe and operational conditions exist. Security personnel will then await radio or telephone contact regarding the incoming helicopter. 9. When the helicopter is in sight or can be heard, onsite security personnel will reaffirm that the rooftop heliport is secure and clear. 10. Onsite security personnel shall ensure that no one approaches the aircraft while the rotor blades are in motion, unless clearly and specifically authorized by the pilot or crew on the helicopter. DO NOT APPROACH the helicopter unless specifically instructed to do so by the pilot and only if properly equipped with hearing and eye protection and trained to do so in the manner instructed by the flight operations program being utilized. 11.Onsite security personnel shall ensure that bystanders and any personnel not connected directly with the helicopter operation and the patient transport are kept clear of the heliport and at a safe distance. 12. Onsite security personnel may be asked to assist flight crew or staff members during patient transport. Safety Equipment List The following equipment is to be stored in the heliport designated area at all times and readily available for onsite operations: 1. Hearing Protection (required within 100' of running helicopter) 2. Safety Glasses (required within 100' of running helicopter) 3. Portable Fire Extinguisher 4. Radio or cell phone for direct communications with helicopter or flight department HeliExperts International LLC ©2016 All Rights Reserved Page 10 DRAFT WMC Heliport Manual HEI-Hosp HOSPITAL MAINTENANCE STAFF WMC maintenance personnel are not ordinarily associated with the operation of the helicopter during normal flight operations. However, the facility maintenance team's responsibilities are significant and contribute to the overall safe and efficient use of the heliport. Beyond the knowledge of those items identified in the Heliport General Safety guidelines, maintenance team members are responsible for the following: Maintain the heliport, the lighting system, fire extinguisher and the surrounding area in a clean and orderly manner. Removal of snow, ice, and any other debris from the area of the heliport will be the responsibility of maintenance in coordination with security and hospital administration. 2. Repaint heliport markings when they become faded or worn and difficult to see and identify. 3. Replacement of the windsock fabric before it becomes worn and tattered and no longer functional and replacement of the windsock lights as needed. 4. Perform, at a minimum, a weekly check of all lights and lighting systems when onsite. Lights that are not functioning should be replaced or repaired immediately. Any other safety discrepancy should also be corrected. Flight operations personnel should be notified immediately of any discrepancy. Coordination with WMC security department should occur during normal daily operations for any additional maintenance requirements. 5. Notify WMC administration, security personnel and regional helicopter air ambulance flight operations immediately if the heliport is not fully functional for any reason. One of the regional helicopter air ambulance flight operations can assist in making the determination on how a discrepancy may affect their operations at the heliport and suggest the most appropriate course of action. This may entail operational restrictions be imposed until corrective action can be taken. For example, if there were a problem with the heliport lighting a restriction of daytime only operations may be appropriate. SNOW AND ICE REMOVAL Areas located in northern latitudes where an appreciable amount of snow can be expected during the winter months need to develop strategic snow removal processes and procedures for their heliport. A functional approach that will provide for easy removal and disposal of accumulated snow so as not to create a hazard around the heliport and prevent potential white out conditions and slip and fall hazards is critical to long term safety. The heliport itself should be cleared of snow and ice whenever possible prior to helicopter operations being conducted. HeliExperts International LLC ©2016 All Rights Reserved Page 11 DRAFT WMC Heliport Manual HEI-Hosp To remove ice from heliports and access ramps you should NEVER use Rock Salt. Rock Salt is an extremely corrosive material in nature and can cause significant damage to a helicopters metallic structure. Rock Salt can, under the right conditions, become a serious safety hazard by becoming blown debris by a helicopters rotor wash reaching an appreciable velocity that can cause serious injury to staff or bystanders. A good low cost alternative to Rock Salt for ice and snow melt purposes is a chemical known as "Urea". Urea, or carbamide, is an organic compound that is synthesized from natural gas. The primary use for urea is as a macronutrient ingredient in fertilizers where it provides a ready source of nitrogen. There are other commercial snow and ice melt products specifically designed for aircraft applications such as potassium acetate, sodium formate and glycol to name a few that may also be used. However, some of these products can be expensive and a thorough understanding of local EPA regulations is important. Prior to using any commercial products for removing snow and ice it is highly recommended that the helicopter's manufacture criteria be referred to for any potential compatibility issues that may exist. A long-term solution for snow and ice removal at heliports may be the incorporation of a snow melt system. This is something that is much easier to accomplish during the initial design phase of a heliport. Snow melt systems generally use either electrical heating elements imbedded in the concrete or heated glycol which is pumped through piping imbedded into the heliport itself. For additional wintertime RM Circular AC 150/520-30C, Ai tegies and recommendations refer to FAA Advisory inter Safety and Operations. HeliExperts International LLC ©2016 All Rights Reserved Page 12 DRAFT WMC Heliport Manual HEI-Hosp SAFETYAND TRAINING PROGRAM APPLICATION The purpose of the safety and training program is to familiarize all personnel with the hazards associated with heliport flight operations and helicopter transport. It also provides maintenance personnel with standard operating procedures for the ongoing upkeep and maintenance of the heliport. This manual and its information is designed to supplement all Flight Operations Departments that may operate at this facility as well as create standard operating procedures for the onsite heliport. Any helicopter specific hands on training should be conducted with the appropriate helicopter transport personnel. Any conflict arising between existing protocols and this manual should be resolved immediately between administrative staff and the appropriate representative from the helicopter flight program. Each member of the building support team, including authorized heliport manager(s), should be intimately familiar with the contents of this section of the Heliport Facility Manual. Following a reasonable time for review and study, the supervisor of each support service team will personally evaluate each team members capability with respect to the hazards associated with working around o7Rating helicopters and the responsibility to perform his or her duties in a�safe and professi nc�al manner. NO ONE shall be alloweAn or around the heliport during flight operations, unless they have been specifically trained by a qualified person. The training, testing and authorization of individuals may be administered and controlled by instituting a documented and written training checklist for both initial and annual recurrent training purposes. (This process is highly recommended) BASIC INFORMA'I ION: I HE HELICOPTER While each helicopter has its own distinct design and characteristics, the mechanics of control are basically the same. The single -rotor helicopter produces lift by rotating airfoils (rotor blades) at speeds of 350 to 500 revolutions per minute (rpm). These rotor blades are driven by an engine(s) through a transmission. While an airplane requires forward airspeed to produce lift over its wings, the helicopter need only rotate its blades to achieve the same results. To produce lift, the pilot merely raises the collective pitch control located on the left side of the pilot seat. This effectively changes the pitch angle of all rotor blades collectively, thereby increasing or decreasing the resultant lift. As the rotor blades revolve, they form a disc, called the rotor disc. The cyclic stick that is located in front of the pilot's seat controls the rotor disc tilt for directional control. To move the helicopter forward, the cyclic stick is moved forward, tilting the rotor disc only a few degrees down HeliExperts International LLC ©2016 All Rights Reserved Page 13 DRAFT WMC Heliport Manual HEI-Hosp in front. The resulting thrust pushes the helicopter forward. Movement of the cyclic control either laterally left or right or in the rearward direction results in a similar action, as the helicopter will then move in the desired direction. In forward flight, the cyclic stick controls forward speed, direction of flight, and, in coordination with the collective control, altitude. The anti -torque rotor, also known as the tail rotor, counteracts and controls the torque created by the main rotor. Without a tail rotor, the body of the helicopter would normally spin at a hover (with direction varying by helicopter model), reacting to the rotation of the main rotor blades. The tail rotor also provides heading control for turning while at a hover or in flight. Hovering turns are made as the pilot changes the pitch of the tail rotor blades by using the tail rotor pedals, located on the cockpit floor just in front of the pilot's seat. HAZARDS OF ROTATING BLADES There exists a definite hazard for blade contact to those not familiar with the procedures required for safe operations around a helicopter whose rotor blades are turning. The main rotor blades on certain types of helicopters can droop to below four feet above ground level when the aircraft is being started or stopped, i.e. slow moving blades. Being familiar with the various makes and models of helicopters that will ultimately utilize your facility and the required main and tail rotor clearances they require will improve overall operational safety. W Due to their high rotational rate the turning tail rotor blades of a helicopter can be invisible to the naked eye and should command great respect. Some tail rotor systems are only a foot or so above the ground and average about five feet in diameter. Extreme caution should be exercised when walking around an operating helicopter and personnel should NEVER walk toward the tail end of the helicopter or approach a running helicopter from the rear. Passing behind a running helicopter is extremely dangerous as the tail rotor extends beyond the end of the aircraft and the rotating blades are not easily visible. NEVER pass behind an operating helicopter! Always approach the helicopter in full view of the pilot and only after receiving his or her permission to do so. The tail rotor cannot be seen from the cockpit and is not generally lighted; as a result, it is even more difficult if not impossible to see at night. There are some specific models of helicopters that you may encounter that are only safe to approach and depart from the sides, not directly from the front of the helicopter. Knowing these differences is crucial to maintaining a safe working environment at the heliport. HeliExperts International LLC ©2016 All Rights Reserved Page 14 DRAFT WMC Heliport Manual HEI-Hosp PERSONNEL AROUND HELICOPTERS There should be a designated area clear of the helicopter landing and takeoff area where personnel assisting in the flight operation can safely wait for the helicopter to land or takeoff. This area should be identified with some type of signage and or visual markings on the pavement and should be included in both initial and annual recurrent training. As a general rule of thumb a safe distance for individuals near the heliport to remain clear is at least 200' from the Touchdown and Liftoff (TLOF) area. It must be made clear to all personnel connected with the program that no one, other than those properly briefed and trained, may approach an operating aircraft. Responsibility for this lies with the administration and is a basic requirement for helicopter safety. A strong commitment to safety must be made to protect everyone from the hazards of the rotating main and tail rotor blades. Who may approach the helicopter? 1. Authorized and trained personnel only. 2. Only the necessary number of individuals to accomplish the required task. When to approach the helicopter? 1. Only approach the helicopter after: a. The helicopter has touched down and; b. The engine speed has been reduced to idle and; c. When a pilot or another crew member has exited the helicopter and; d. When a visible and clear signal has been given from the pilot to approach. ii - - - - i - --- -- -- - - - r Approach from front, preferably from the 10 and 2 O'clock position or the sides as appropriate for the helicopter make and model being used. 2. Remain visible to the pilot at all times. 3. Do not run, always walk. 4. Never approach from or depart towards the tail of the aircraft. 5. The airspeed probe of the helicopter is generally a bare metal pointed tube with a whole in the center of it located at the front of the helicopter. They can be hot if the anti -ice heater for that probe has been activated. It is highly recommended not touch the airspeed probe at any time. HeliExperts International LLC ©2016 All Rights Reserved Page 15 DRAFT WMC Heliport Manual HEI-Hosp NOISE HAZARDS Helicopter engines, blades and transmissions produce a great deal of high frequency sound; therefore, continual close -in exposure can impair and damage hearing. Personnel in and around an operating helicopter should be provided and use appropriate hearing protection as spelled out by OSHA criteria. CAUTION helicopter noise can make verbal communication very difficult around the helicopter and this can lead to miscommunication and confusion. The typical high noise area is generally restricted to within 50' of the helicopter at ground idle but will be greater when aircraft are at full throttle, at a hover, taking off or landing. Members of the general public should never be within this area when the helicopter is running. Helicopter noise may cause disorientation and severe distraction to those not familiar with helicopters. Main rotor, tail rotor and engine noise, in addition to the engine exhaust, can distract personnel. Always use caution. DOWNWASH HAZARDS Helicopters can generate a significant amount of air flow during normal operations. From the perspective of ground safety, we are most concerned with the wind generated by the helicopters during hovering operations or slow flight, e.g. landing and takeoff. The figures below illustrate a typical helicopters downwash AKA "Rotor -Wash". The velocity of the rotor waste helicopter is dependent on its disc loading. As a general rule, larger heavier helicopters have higher disc loadings and therefore will develop higher downwash velocity. For example an S-76 (one of the larger helicopters in EMS service) has a horizontal velocity of about 40 MPH some 40' from the center of the rotor. This downwash can extend some distance, up to 3-4 rotor diameters away from the helicopter. Locations within this area of influence should be inventoried and kept clear of loose debris, persons and sensitive property during all operations. OUT OF GROUND EFFECT (OGE) Largo Hlade I I vol lex 4K 1 L I � HeliExperts International LLC ©2016 All Rights Reserved DRAFT WMC Heliport Manual IN GROUND EFFECT (IGE) Blade Tip No Wind Hover _ Vortex = Page 16 HEI-Hosp HELIPORT GENERAL SAFET The following guidelines are applicable to all staff members - 1. No unauthorized personnel are to be on the heliport any time the heliport is active. Only designated and trained personnel should be around the heliport. 2. No one is allowed on the heliport while the rotor blades are in motion unless directed by and specifically authorized by the pilot. 3. Never approach the helicopter until signaled by the pilot or other flight crew member. 4. At no time is anyone permitted near the tail of the aircraft. Certain helicopters also have hazards to the front of the helicopter. Be familiar with the different procedures needed for the type of aircraft utilizing your heliport.* 5. Always approach the aircraft in full view of the pilot.* 6. 7. 8. 9. 10 No smoking is permitted on the heliport or within 50' of the helicopter itself. No running is permitted on or in the vicinity of the heliport. No, hats, bed sheets, loose articles by or ingested by the helicopter shy Do not throw anything toward or frc objects and debris that could be blown on the heliport.* Only properly trained and qualified personnel should be allowed to assist with the boarding of passengers from a running helicopter.* 11. Do not lift anything higher than eye%�Mft6n near the helicopter.* 12. No equipment is to be under the rotor disc of the helicopter at any time.* 13. During night operations, care should be taken that any lights, floodlights, flashbulbs, etc. be pointed away from the aircraft while it is landing or taking off. 14. Helicopters should never be left unattended at the heliport. There should always be a crewmember or security staff member at the helicopter at all times. Helicopters by their very nature are subject to the curious. 15. Be familiar with emergency action plans that include provisions for a helicopter mishap on or in the vicinity of the heliport. Be knowledgeable of, and able to perform, assigned duties. (*) denotes items where the procedures for a helicopter parked with the blades stopped do not pose the same need for extreme caution. HeliExperts International LLC ©2016 All Rights Reserved Page 17 DRAFT WMC Heliport Manual HEI-Hosp VAIL VALLEYMEDICAL CENTER EMERGENCYACT/ON PLAN PROCEDURES & NOTIFICATIONS IN THE EVENT OF AN ACCIDENT! 1. Communications: The heliport security person on duty will contact the appropriate public emergency agencies (i.e., fire or police department) by dialing 911 and advise them of the exact emergency, where it is located, what assistance is needed, and if there are any injuries. If assistance is needed other than on the heliport, refer to the Area Map with labels posted in the heliport document cabinet for appropriate area and street names. The authorized helipad manager is required to carry a radio at all times and a hard line telephone is located in the main building office which also serves as the Helistop office. If there are injuries to any persons, the security person will assist in a manner consistent with the situation and capabilities of that person and training received. 2. Fires: The authorized helipad security person will attempt to control any small fires with the portable fire extinguishers and assist in the safe evacuation of any crew, passengers or other personnel. This also applies to fires not associated with the helicopter or heliport. 3. Follow-up: Property management will then coordinate follow-up efforts with the following public safety agencies as needed: Vail Police, Department: (XXX) xxx-xxxx Vail Fire Department: (XXX) xxx-xxxx N01". 911 for urgent communications 4. Aviation Notifications: After the situation is under control, if the accident involves substantial damage to the aircraft or personal injury, notify the following: FAA Flight Standards District Office: Denver FSDO National Transportation Safety Board (NTSB): 24-hour Response Operations Center (ROC) HeliExperts International LLC ©2016 All Rights Reserved DRAFT VVMC Heliport Manual (800) 847-3808 (844) 373-9922 Page 18 HEI-Hosp HELIPORT Emergency Action Plan - Cont. 5. Reporting: If there is doubt about the need to report the accident, call any of the above agencies with a brief description of the circumstances to determine whether or not a formal report is required. 6. Crash Site: In the event of a serious aircraft accident, property management or their designee will ensure the crash site is preserved until the NTSB or its authorized representative takes custody of the wreckage and establishes control of the site. The following items are standard NTSB protocols that should be followed. 7. Establish a Perimeter • Protect property • Prevent the disturbance of wreckage and debris except to preserve life, rescue the injured, or protect the wreckage from further damage • Protect and preserve ground scars and marks made by the aircraft • Admit Public Safety Personnel access to the wreckage to the extent necessary to preserve life, and/or stabilize HAZMAT • Maintain a record of personnel who ter the ac 'nt site 8. Prior to NTSB Arrival on Scene Re rict Acc ss only to Authorized Personnel • FAA • Police/Fire/EMS • Medical Examiner/Coroner • Other Emergency Services Agencie NOTE: Wh he rI notification to the NTSB by the operator of the aircraft is required under NTS 0-4, some state regulations require the licensees or their agents to report ALL aircraft accidents/incidents on or near their facility to the local police and the State Aeronautics Authority. MEDICAL EMERGENCIES — If the emergency does not involve the helicopter; follow the normal building management procedures for addressing the medical emergency. DANGEROUS GOODS — These materials are not anticipated to be on the heliport. In the event they are on the heliport; please contact the Security Department. NATURAL DISASTERS & SECURITY ISSUES — Reference building management's published formal or informal policy and procedures. "NOTE. The Fire and Police Department are the leads in the event of an emergency and in charge of the scene upon arrival. HeliExperts International LLC ©2016 All Rights Reserved Page 19 DRAFT WMC Heliport Manual HEI-Hosp VAIL VALLEYMEDICAL CENTER EMERGENCY GRID MAP IA W NFPA-418 (To be posted at Heliport & at local first responders' stations) Grid squares are 500'X 500 ; total grid is 4, 000'X 4, 000' HeliExperts International LLC ©2016 All Rights Reserved Page 20 DRAFT WMC Heliport Manual HEI-Hosp HELIPORT EMERGENCYPLANN/NG AND TRA/N/NG SECT/ON //A/W NFPA 418 Items not already covered in this manual will be jointly developed with Philadelphia 76ers Camden Training Facility administration, fire safety professionals and local public safety agencies and included as either supplements or additions to this manual. Some of these already exist in the system and need only to be incorporated or referenced. Examples include medical emergencies, fires and natural disasters. Appropriate details concerning emergency planning and interface with first responders can only be developed as a result of a one on one team effort. NFPA-418 / Annex B Heliport Emerge cy Planning and Training for Safety PmWel This annex is not a part of the requirements of this NFPA document but is included for informational purposes. B.1 General. If safety personnel are provided at a heliport, the heliport operator should provide initial and recurrent training aimed at providing the safety personnel with the knowledge and skills necessary to deal effectively with an emergency at the heliport. B.1.1 The training should address, at least, the following subjects: 1. Operation of the heliport 2. Safety procedures around helicopters during ground operations 3. Communication systems at the heliport 4. Heliport emergency plan B.1.2 Heliport emergency planning is the process of preparing a heliport to cope with an emergency that takes place at the heliport or in its vicinity. The following are examples of heliport emergencies: 1. Aircraft emergencies, such as crashes on or off the heliport 2. Medical emergencies 3. Dangerous goods occurrences 4. Fires 5. Natural disasters B.1.3 The purpose of heliport emergency planning is to minimize the impact of an emergency by saving lives and maintaining aircraft operations. HeliExperts International LLC ©2016 All Rights Reserved Page 21 DRAFT WMC Heliport Manual HEI-Hosp B.1.4 The heliport emergency plan sets out the procedures for coordinating the response of heliport agencies or services (e.g., air traffic services unit, fire -fighting services, heliport administration, medical and ambulance services, aircraft operators, security services, and police) and the response of agencies in the surrounding community (fire departments, police, medical and ambulance services, hospitals, military, and harbor patrol or Coast Guard) that could be of assistance in responding to the emergency. B.1.4.1 A heliport emergency response plan should be established at a heliport. B.1.4.2 The plan should identify agencies that, in the opinion of the heliport operator, could be of assistance in responding to an emergency at the heliport or in its vicinity. B.1.4.3 The plan should specify the procedures for at least the following emergencies: 1. Aircraft crash or other accident within the heliport perimeter 2. Aircraft crash outside the heliport perimeter 3. Trauma injury to personnel 4. Medical emergencies B.1.4.4 Where an approach/departure path at a heliport is located over water, the plan should identify which agency is responsible, for coordinating rescue in the event of an aircraft ditching and indicate how to contact that agency. B.1.4.5 The plan should include, at a minile, the following information: 1. Types of emergencies planned for 2. How to initiate the plan for each emergency specified 3. Names of agencies on and off the heliport to contact for each type of emergency, with telephone numbers or other contact information 4. Role of each agency responding to each type of emergency 5. List of pertinent and available on -heliport services with telephone numbers or other contact information 6. Copies of any agreements 07th other agencies for mutual aid and the provision of emergency services 7. Grid map of the heliport and its immediate vicinity 8. Use of any of the following equipment, if that equipment is provided at the heliport: a. Portable extinguishers b. Fire hoses, nozzles, and other similar appliances c. Extinguishing agents B.1.4.6 A heliport operator should consult all agencies identified in the plan about their role in the plan. HeliExperts International LLC ©2016 All Rights Reserved Page 22 DRAFT WMC Heliport Manual HEI-Hosp B.1.4.7 The plan should be reviewed and the information in it updated yearly by the heliport operator. B.1.4.8 A test of the emergency response plan should be carried out at least once every 3 years at a heliport that provides a scheduled service for the transport of passengers. B.1.4.9 At a rooftop heliport, at least one person who has received the training described in this annex should be available during aircraft operations. HeliExperts International LLC ©2016 All Rights Reserved Page 23 DRAFT WMC Heliport Manual HEI-Hosp Lat/Lon 39° 38'37.95" N 106'22'53.81" W (estimated) 39° 38.633' N 106° 22.897' W (NAD 83) 39.643876° N 106.381615° W Address 181 West Meadow Dr., Vail, CO 81657 Description: WMC is located on the northwest side of Vail south of 1-70. WMC heliport is a rooftop heliport on the east tower. I TLOF I 46'x 46' 1 FATO I 85'x 85' 1 MGW 1 15,000 lbs. I SITE INFORMATION Ground I I Elevated X Surface Type Concrete Elev. 1 8,250 ft. 1 Variation I 9° W I Nrst Wx / KEGS 1 135.575 Preferred App/Dep App/DePath 1 280011000 060012400 Windsock I Yes Fenced Site Yes Security Yes Fire Suppression Yes I (type) Foam System Windsock X Perimeter X Lead-in Flood X Beacon X Glide Slope PCL VHF I X I UHF I I Simplex I X Duplex I 800Mhz Transmit 123.025 Multicom Receive 123.025 Multicom PL na DPL na PL na DPL na NOTES: Heliport is "Private", prior permission to land is required. DRAFT/Pilot Information Briefing Sheet Last Updated: 12/5/2016 Page 1 of 2 Produced by HeliExperts International LLC ©2016 All Rights Reserved HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE LANDING AGREEMENT FOR HELICOPTER OPERATIONS By and Among <Helico ter Operators Name G• Here> And <Entity having ow"n011p & liability of heliport> HeliExperts International LLC ©2016 All Rights Reserved Page 1 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE DATE: xx/xx/xxxx LANDING AGREEMENT FOR HELICOPTER SERVICES This Agreement is made and entered into on this _ day of XX/XX/.XXXX, to be effective as of the X day of XX/XXXX, by and among (HELICOPTER VENDOR) an (state) not-for-profit / for profit corporation ("DBA"), (Aircraft vendor Name), a FAA Part 135 Certificate Holder ("DBA)" and together with (HELICOPTER VENDOR) "PROVIDER"), and THE XXXXXXXXX HELIPORT OWNER, an (state) not-for-profit/ for profit corporation. (PROVIDER and OWNER are sometimes referred to in this Agreement individually as a "Party" and collectively as the "Parties.") RECITALS A. WHEREAS PROVIDER is engaged in the busin ovi n helicopter services; 9 P , B. WHEREAS, HELIPORT WNER is engaged in the busin of operating a heliport; C. WHEREAS, HELIPORT OWNER has established certain policies, procedures, criteria and requirements that helicoumkpr providers must comply with at all times in order to be eligible to land on the helipad situated on their property at (Address here, City, State) (the "Helipad") as part of HELIPORT OWNERS helicopter transport program (the "Program"); D. WHEREAS, in order to qualify to land on the Helipad, PROVIDER is entering into this Agreement; NOW, THEREFORE, in consideration of the foregoing, and in consideration of the mutual covenants and obligations set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows: HeliExperts International LLC ©2016 All Rights Reserved Page 2 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE 1. BASIC TERMS AND CONDITIONS 1.1. GENERAL CRITERIA FOR HELICOPTER PROGRAM. PROVIDER acknowledges and agrees that the following are HELIPORT OWNERS general criteria for a HELICOPTER Program transport of a passengers to HELIPORT and agrees to comply fully with such criteria at all times: (a) Helicopter transport may be conducted only by those vendors who have been prescreened and authorized by the HELIPORT OWNER. (b) The Helipad will be used only by the HELIPORT OWNER and those additional entities it designates. (d) The Helipad is able to accommodate only one aircraft at a time for landing or take -off. If the occasion arse*re two helicopters request approach to the Helipad and the first cannot IVddanddtake off before the arrival of the second and there is not 014ptable paation Awe, the second requesting helicopter will be re%&d to orbit until the pad is clear or locate to an approved alternative landing site. (e) HELIPORT OWNER believes that it can best insure the safety its customers, clients and staff by permitting pilots to base their aviation decisions solely on criteria that implicate fIi ht safety (such as current and forecast weather patterns and phenomenon to include but not limited to; visibility, ceiling height and winds, as well as route of travel, etc (f) A PROVIDER's decision on the feasibility of transport due to weather or safety concerns will be final. However, if helicopter transport is denied due to weather or safety concerns that appear to have dissipated; parties may make one subsequent request to PROVIDER, assuming transport by other means has not yet been accomplished. HeliExperts International LLC ©2016 All Rights Reserved Page 3 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE 1.2. RELATIONSHIP OF THE PARTIES. The relationship of the Parties is that of independent contractors. Nothing in this Agreement is intended or will be construed as creating any kind of partnership, joint venture, or agency relationship between the Parties. Neither PROVIDER nor its employees, agents or subcontractors, if any, will in any way be deemed to be employees, agents or subcontractors of HELIPORT OWNER. Likewise, neither HELIPORT OWNER nor its employees, agents or subcontractors, if any, will be deemed to be employees, agents or subcontractors of PROVIDER. Nothing in this Agreement or otherwise will be construed to imply that PROVIDER is an exclusive provider or preferred provider of helicopter services for the Program. 1.3. TERM. Subject to the termination provisions contained herein in Section 1.4, this Agreement will be in effect commencing XX/XX/XXXX and continuing indefinitely (the "Term"). 1.4. TERMINATION. Either Party may terminate this Agreement upon thirty (30) days written notice to the other Party, without cause and without penalty. In the event of such termination, PROVIDER will forfeit all rights to land on the Helipad. In addition, at any time during the Term of this Agreement, HELIP� *OWNER may, in its sole discretion, terminate this Agreement, without penalty, upon oral notice, followed by prompt written notice, if HELIPORT OWNER deems that PROVIDER has not complied with the terms and conditions of this Agreement or any of HELIPORT OWNER applicable policies and procedures or if HELIPORT OWNER deems it to be in the best interest or safety of its customers, clients, staff or neighbors, and any right PROVIDER has or may claim to have to land on the Helipad will cease immediately upon such oral notice. 1.5. BILLING AND CHARGES FOR HELICOPTER SERVICES. Other than in the case of a Helicopter Emergency Medical Services (HEMS) transports, PROVIDER will seek HeliExperts International LLC ©2016 All Rights Reserved Page 4 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE payment for all services relating to the transport of passengers by directly billing and collecting from the clients and other persons for whose benefit such services are provided under this Agreement. 2. PROVIDER'S OBLIGATIONS AND RESPONSIBILITIES In order to be eligible to land at the Helipad, PROVIDER must comply at all times with each of the following provisions: 2.1. AIRCRAFT. PROVIDER may utilize only helicopters that meet the following minimum equipment requirements: PF (b) PROVIDER must operate under Part 135 registration for all flights in or out of the Helipad and compliance with respect t ent, training, FAA weather restrictions, qualifications of periknel and maintenance of aircraft. (c) PROVIDER must comply wit operators' approved operations specifications and manufactures operational lima r specific helicopter make and model. 2.2 PILOTS AND MECHANICS. PROVIDER will provide pilots and mechanics to staff its program that are in compliance with PROVIDER standards and the regulations of the U.S. Federal Aviation Administration ("FAA"). Each pilot will be factory trained or equivalent in helicopter transport and will demonstrate developed proficiency (day and night) in the applicable aircraft. Each pilot will maintain currency in the aircraft and possess, at a minimum, an FAA commercial license for aircraft type. In addition to all FAA -mandated training and currency requirements, no pilot may utilize the Helipad unless and until that pilot has completed the following training and education requirements: (a) Completion of HELIPORT OWNERS online training program (once the program is available and HELIPORT OWNER has notified PROVIDER of its availability); HeliExperts International LLC ©2016 All Rights Reserved Page 5 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE (b) Review of the online policies and the online training program (once available) within the preceding three hundred sixty (360) days; and (c) Any other requirement subsequently established by HELIPORT OWNER and communicated in writing to PROVIDER. PROVIDER will provide FAA -licensed airframe and power plant mechanics as necessary for the safe and efficient maintenance of its aircraft. Each mechanic will have appropriate maintenance experience and factory training or its equivalent on the make and model of the aircraft. 2.3. MISSION READINESS. PROVIDER agrees to keep its aircraft in a state of mission readiness. Mission readiness will mean that the aircraft and pilot will be available 24 hours per day, 7 days per week, to respond to all flight requests, subject to the regulations of the FAA, weather conditions, unforeseeable 4culties, or maintenance procedures or problems. PROVIDER will maintain its aircra tin accordance with its regular high maintenance standards, FAA requiremen , an PROVID-appro*nspection program. PROVIDER will perform scheduled, unschedul and routine daily maintenance on the aircraft as expeditiously as possible and maintain documentation of performance of such activities. PROVIDER will perform or cause to be performed, whenever deemed necessary by PROVIDER and as may be required by the FAA or other governmental authority having jurisdiction over the operation of the aircraft: (a) all major overhaul on the aircraft; and (b) all engine overhaul, inspection and maintenance service. 2.4. ENVIRONMENTAL LIMITATIONS AND TRANSPORT PROCEDURES. PROVIDER must comply at all times with the environmental limitations and transport procedures established by HELIPORT OWNER, when arriving and departing the Helipad. Such environmental limitations and transport procedures may be changed, from time to time, by HeliExperts International LLC ©2016 All Rights Reserved Page 6 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE HELIPORT OWNER through written notice to PROVIDER. Until written notice of a change, the following environmental limitations and transport procedures apply to the Helipad: (a) Pilots must utilize nearest certifed automated weather observation system to obtain pertinent information prior to arrival at and departure from HELIPORT, and must diligently monitor weather during approach and departure. (b) No flights to or from the Helipad may be conducted if wind velocity at the heliport exceeds xxxxxxxx (XX) knots. (c) No flights to or from the Helipad may be conducted if the gust spread at the heliport exceeds xxxxxxxxx (XX) knots. (d) Flights to or from the Helipad may be conducted only when FAA weather minimums prevail. (e) All flights to or from the Heliparl be conducted under the appropriate FAA IN Part 91 or 135 certificate f rporate or for hire operations. (f) For safety reasons, loading or u ding of passengers on the Helipad while helicopter rotor blades are rotating will be done at flight idle or with the engine off and the rotor blades at a full to . (g) PROVIDER's jVmunication cen er must notify the HELIPORT OWNER communication center of the estimated time of the helicopter's arrival at least ten (10) minutes in advance of estimated arrival at HELIPORT. (h) At times there are requests for filming or photographing a landing/takeoff or for tours of the Helipad. HELIPORT OWNER staff will make all decisions regarding such requests and will coordinate these requests with PROVIDER. If such request is granted, a member of the HELIPORT OWNER Security will escort any third party. HeliExperts International LLC ©2016 All Rights Reserved Page 7 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE (i) HELIPORT OWNER Helipad Disaster Plan, which will be attached as part of HELIPORT OWNERS online training program, will be followed in the event of a fire or other emergency on the Helipad. (j) PROVIDER will make its personnel available to attend HELIPORT OWNERS Heliport Review Committee upon reasonable notice and will provide data and information reasonably requested by such Committee. 2.5. PROVIDER'S OPERATIONAL CONTROL. Subject to the provision of Section 2.4, at all times PROVIDER will have operational control of the aviation aspects of a flight and will have sole and exclusive authority over initiating, conducting or terminating each flight of all aircraft. All requests for flights will be subject to and conducted in accordance with PROVIDER's operational procedures. The erating an aircraft will be in command of the aircraft at all times. No flight will commencentil ah -d unless the pilot is satisfied, at his sole discretion, that the aircraft ichanically s aircraft is properly loaded, the weather, Helipad, airport and any other conditions necessary for safe flight are acceptable. The pilot, in his sole discretion, may unilaterally make any changes prior to, or while in flight, to accommo in weather, air traffic, FAA directive, mechanical problems or other matters affecting the safety of the flight. Notwithstanding the foregoing, HELIPORT OWNER may, at its sole discretion, suspend operations and flight activity at the Helipad, when in its opinion a significant safety risk exists, including but not limited to, interruption of fire protection or spill control systems and/or hazardous material spills. HELIPORT OWNER may close the Helipad and/or suspend operations, as necessary and appropriate, to perform maintenance and repair of the Helipad. During such periods, all flight activity will be transferred to an alternate landing site. HeliExperts International LLC ©2016 All Rights Reserved Page 8 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE 2.6. PROGRAM DIRECTION. PROVIDER will designate one person to oversee the operation of, and be the point of contact for HELIPORT OWNER, for all matters relating to PROVIDER's responsibilities as stated in this Agreement. 2.7. CERTIFICATIONS. PROVIDER must maintain FAA Part 135 approval, and PROVIDER must comply with any applicable (state) Department of Transportation or local covenants pertaining to helicopter operations HELIPORT OWNER encourages PROVIDER to maintain the following additional certifications or memberships: (a) National Business Aviation Association (NBAA); (b) International Standards for Business Aircraft �Ierations (IS-BAO); and (c) (state/regional) Association of helicopter ices chapter membership. 2.9. SAFETY MANAGEMENT SYSTEA & RISK ASSESSMENT PROGRAM. PROVIDER must utilize a formalized safety management system and risk assessment tool that identifies potential hazards and creates objective criteria to measure the risk of transport, as provided in FAA InFO 07015 and otherwise known as a Risk Assessment Program, and must provide to HELIPORT OWNER written evidence of such Program annually. HELIPORT OWNER encourages PROVIDER to establish and operate a Safety Management System, as contemplated by FAA AC 120-92. PROVIDER should provide to HELIPORT OWNER written evidence of any Safety Management System it establishes. 2.10. HELIPORT OWNER POLICIES AND PROCEDURES. HELIPORT OWNER has adopted the policies and procedures applicable to its transport program that are outlined in this Agreement and will be attached to its online training program. From time to time, HELIPORT OWNER may, at its discretion, amend or revise such existing policies and procedures or develop and implement new policies and procedures as necessary and appropriate to facilitate HeliExperts International LLC ©2016 All Rights Reserved Page 9 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE the safe, environmentally sound and efficient operation and maintenance of the Helipad and shall provide PROVIDER with advance notice of any such amendments or revisions. If requested, PROVIDER will cooperate with and assist HELIPORT OWNER in the amendment, revision, development or implementation of such policies and procedures. PROVIDER hereby covenants and agrees to comply at all times with HELIPORT OWNER'S policies and procedures regarding the transport Program. 3. INSURANCE 4& 3.1. PROVIDER INSURANCE REQUIREMENTS. P OVIDER will, during the Term, maintain the following minimum insurance coverage: (a) All risk ground and flight aircraft hull insurance. (b) Aircraft Liability coverage providing liability insurance for property damage, personal injuries to passengers, staff, clients, defense, and third -party liability protection of at least $50,000,000.00 per occurrence, with no sublimits for property damage or third -party liability, and no passenger sublimits below $2,000,000.00. mob, Is (c) Comprehensive general liability and excess liability insurance (either in a single policy or a combination of primary insurance or self-insurance and excess or umbrella insurance) in amounts of not less than $10,000,000 combined. (d) Workers' compensation insurance for its employees in accordance with applicable Illinois requirements and standards. (e) Other (1) Additional Insured Status: HELIPORT OWNER (along with its affiliates, officers, directors, trustees, agents, volunteers and employees) shall be named HeliExperts International LLC ©2016 All Rights Reserved Page 10 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE as additional insureds under PROVIDER's Aircraft Liability coverage and its comprehensive general liability and excess policies. (2) Insurance Certificate: PROVIDER shall furnish to HELIPORT OWNER insurance certificates that clearly identify all insurance coverages. (3) Notice of Cancellation: No insurance coverage shall be suspended, voided, canceled or reduced in coverage in limits except after thirty (30) days' prior written notice to HELIPORT OWNER. 3.2. HELIPORT OWNER INSURANCE REQUIREMENTS. HELIPORT OWNER will, during the Term, maintain the following minimum insurance coverge: (a) Heliport Premises Liability (either in a single policy or a combination of primary and excess or umbrella insurance) in amounts of not less than $xx,xxx,xxx. (b) Comprehensive general liability insurance (either in a single policy or a combination of primary and excess or umbrella insurance) in amounts of not less than $xx,xxx,xxx. (c) Workers' compensation insurance for its employees in accordance with applicable state requirements standards. (d) Other (1) Additional Insured Status: PROVIDER (along with its affiliates, officers, directors, trustees, agents, volunteers and employees) shall be named as additional insureds under HELIPORT OWNERS primary Heliport Premises Liability insurance policy in the amount of $xx million. (2) Insurance Certificate: HELIPORT OWNER shall furnish to PROVIDER insurance certificates that clearly identify all insurance coverages. HeliExperts International LLC ©2016 All Rights Reserved Page 11 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE (3) Notice of Cancellation: No insurance coverage shall be suspended, voided, canceled or reduced in coverage in limits except after thirty (30) days' prior written notice to PROVIDER. 4. GENERAL CONDITIONS 4.1. REPRESENTATIONS, WARRANTIES AND COVENANTS. The Party indicated below hereby represents, warrants and covenants as follows: (a) PROVIDER will comply with all FAA regulations pertaining to helicopter operations and, in that connection, PROVIDEROdrmeets esents that ea aircraft, pilot and mechanic is properly licensed and certified or excee s minimum requirements as set forth in the applicable FAA regulations. (b) PROVIDER will obtain, and will maintain and keep in force, all consents, licenses, permits, approvals and authorization of federal, state and local governmental authorities which may be required to execute, deliver and perform its obligations under this Agreement and to provide helicopter services. (c) (Vendor Provider) is a not-fo ofit / for profit corporation, duly organized, validly ' existing, and in good standing under the laws of the State of xxxxxxx and has the power and authority to execute, deliver and perform its obligations under this Agreement. (Part 135 Vendor) is a corporation duly organized, validly existing, and in good standing under the laws of the State of xxxxxxx and has the power and authority to execute, deliver and perform its obligations under this Agreement. (d) HELIPORT OWNER is a for-profit corporation, duly organized, validly existing, and in good standing under the laws of the State of xxxxxxxx, and has the power HeliExperts International LLC ©2016 All Rights Reserved Page 12 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE and authority to execute, deliver and perform its obligations under this Agreement. (e) The execution, delivery and performance of PROVIDER of this Agreement have been authorized by all necessary corporate action on the part of PROVIDER. (f) The execution, delivery and performance of HELIPORT OWNER of this Agreement have been authorized by all necessary corporate action on the part of HELIPORT OWNER. 4.2. THIRD PARTY BENEFICIARIES. Nothing in this Agreement, expressed or implied, is intended to confer on any person other than the Parties hereto or their respective successors and permitted assigns, any rights, remedies, obligations or liabilities under or by reason of this Agreement. IR 4.3. ASSIGNMENT. Neither Part will assign t' Agr prit, in whole or in part, without the prior written consent of the other. 4.4. ENTIRE AGREEMENT. This Agreement represents the entire Agreement between the Parties, all other prior agree ' g merged herein, and this Agreement will not be modified except in writing signed by the Party against whom such modification is sought to be enforced. 4.5. GOVERNING LAW. This Agreement will be governed by and construed in accordance with the laws of the State of xxxxxxxx. 4.6. NOTICE. Any notices, demand or communication required or permitted to be given hereunder will be deemed effectively given when personally delivered, when actually received by guaranteed overnight delivery service, or five (5) business days after being HeliExperts International LLC ©2016 All Rights Reserved Page 13 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE deposited in the United States mail, with postage prepaid thereon, sent certified or registered mail, return receipt requested, and in all such cases addressed as follows: If to Heliport Owner XXXXXXXXX Heliport of (City) From XX/XX/XX: Attn: Chief Nurse Executive Address 1 Address 2 City, State Zip With a copy to: XXXXXXXXXX Heliport of (City) Attn: General Counsel Address 1 Address 2 City, State Zip If to PROVIDER: Vendor Attn: Operations Director Address 1 Address 2 City, State Zip IN WITNESS HEREOF, the Parties, through their respective undersigned authorized officers, have duly executed this Agreement the day and year first written above. Helicopter Vendor THE XXXXXXXXXXXXXXXX Heliport To be known as of XX/XX/XXXX as the XXXXX Helipad of (City) By: By: Its: HeliExperts International LLC ©2016 All Rights Reserved Page 14 of 14 Draft Example of Heliport Landing Agreement \ , U � y� VAIL VALLEY MEDICAL CENTER EAST WING CONDITIONAL USE PERMIT 50 Y E A R 5 EST. [) 1965 May 2017 VAIL VALLEY MEDICAL CENTER EAST WING CONDITIONAL USE PERMIT Prepared for: Vail Valley Medical Center Mrs. Doris Kirchner, President and CEO 180 South Frontage Road Vail, CO 81657 Prepared by: Braun Associates, Inc. Thomas A. Braun 225 Main Street, Suite G-2 Edwards, CO 81632 Project Team Project Management — Project One Integrated Services Architecture - Davis Partnership Architects Civil Engineering — Martin & Martin Traffic — Turnkey Consultants, Inc. Heliport — HeliExperts International LLC 50 Y E A R S EST. [) 1965 May 2017 TABLE OF CONTENTS I. INTRODUCTION 1 II. OVERVIEW of VVMC and the VAIL VALLEY MEDICAL CENTER SITE SPECIFIC REDEVELOPMENT MASTER PLAN 3 III. PROJECT SITE CONDITIONS IV. DESCRIPTION OF PROJECT 7 9 V. CONFORMANCE WITH APPLICABLE REVIEW CRITERIA 30 VI. APPENDIX APPENDIX East Wing Parking Demand Calculations Examples of Automated Weather Observing System (AWOS) Examples of helipad windsocks Examples of helipad lighting Draft Facility and Training Manual for Helipad Draft Letter of Agreement with Helicopter Air Ambulance Providers Development Standard Diagrams 31 VAIL VALLEY MEDICAL CENTER East Wing Conditional Use Permit Application May 2017 I. INTRODUCTION TO PROJECT The purpose of this report is to describe the proposed re -development of the East Wing of the Vail Valley Medical Center. Information provided herein has been prepared in accordance with requirements of the Town of Vail development review process. This application has been submitted on behalf of the Vail Valley Medical Center. The East Wing redevelopment involves the demolition of approximately 34,735 gross square feet of medical and related space and the existing east parking structure. In its place, approximately 110,225 net new square feet of new medical and related space and a new parking structure will be developed. The East Wing represents the final phase of construction in the redevelopment and expansion of VVMC as described in the Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP). This narrative provides a description of the proposed project and accompanies a comprehensive plan set prepared by Davis Partnership Architects that has been submitted as part of this Conditional Use Permit (CUP) application. In addition, re -zoning and subdivision applications associated with the project have been submitted. The re -zoning and subdivision applications address land VVMC will be acquiring via a land exchange with the Evergreen Lodge and is discussed below in Section III. Project Site Conditions. This report includes the following sections: I. Introduction to Project II. Overview of VVMC and the VVMC MP III. Project Site Conditions IV. Description of Project V. Conformance with Applicable CUP Review Criteria VI. Appendix The majority of the VVMC campus is currently zoned General Use (GU) and upon approval of pending re -zoning requests the entire campus will be re -zoned GU (with the exception of the Medical Professional Building which is zoned SDD). Land uses proposed for the East Wing require approval of a CUP for "Healthcare facilities" and "Heliport for emergency and/or community use" (note that the heliport use is proposed exclusively for emergency use). Below is a diagrammatic site plan of the VVMC campus after redevelopment of the East Wing. More detailed design drawings of the East Wing are provided in the plan set. �1 r K r Central i West Wing Wing Fast Wing Medical:. r ----------r Professional Building WMC Redevelopment Master Plan Cc -Proal s-lw flan VA Colorado Diagrammatic site plan of VVMC campus following completion of the VVMC/Evergreen Lodge land exchange and the East Wing redevelopment. WMC East Wing Redevelopment Page 2 Conditional Use Permit Application II. OVERVIEW of VVMC and the VAIL VALLEY MEDICAL CENTER SITE SPECIFIC REDEVELOPMENT MASTER PLAN Since its establishment in 1965, Vail Valley Medical Center (VVMC) has grown into one of the world's most advanced mountain hospitals, providing Olympic -quality sports medicine, leading evidence -based research, modern cancer care and extensive cardiology capabilities. Today, VVMC is comprised of several healthcare campuses located throughout Eagle County and provides healthcare services to both residents and visitors of the Rocky Mountain region of Colorado. VVMC's Vail campus provides an essential service to the Vail community and the surrounding region. While the medical care and services provided by VVMC are outstanding, the hospital's infrastructure is due for modernization. In response, VVMC initiated a comprehensive redevelopment plan in 2015. The first phase of construction involved expansion of the West Wing. The East Wing represents the final phase of these redevelopment plans, the purpose of which is to update facilities to meet the needs of modern medicine and to ensure the facility provides medical staff with the resources necessary to offer the utmost in quality health care. Economic Impact of VVMC VVMC has grown into a major economic driver in Vail and Eagle County, helping to diversify and balance an otherwise highly seasonal economy. With more than 850 employees, VVMC is the second largest employer in Eagle County. This consideration alone has a very significant economic impact throughout the community. As documented by two studies, VVMC and its partners who practice at the Vail Campus have a direct economic impact to Vail. A Vail Valley Medical Center Economic Impact Analysis was completed by BBC Research and Consulting in 2009. The direct annual economic impact of VVMC-related spending in Vail was over $5 million, which included retail and restaurant spending by employees, employee -residents, patients and their families. This report identified other notable benefits of VVMC beyond direct economic stimulation. Foremost among these benefits is that the high-quality healthcare being provided by VVMC gives Vail gives and Eagle County a competitive marketing advantage over other mountain communities. In April of 2010, BBC Research and Consulting completed an Economic Impact of The Steadman Clinic and the Steadman Philippon Research Institute (SPRI) on the Town of Vail. Operations of the Clinic and Institute generate over $25 million annually to businesses in the Town of Vail. VVMC, the Steadman Clinic and Institute have a direct economic impact of more than $30 million annually. This is in addition to the annual on-site economic activity at VVMC. Most of this economic activity is from the large number of "destination patients" drawn to Vail by the Steadman Clinic. In 2009 the Clinic served 10,500 patients. 4,600 of these patients involved surgeries, of which nearly 3,000 were VVMC East Wing Redevelopment Page 3 Conditional Use Permit Application destination patients. On average these patients made three trips to Vail, brought 2.25 people and stayed 4 days, equating to over 80,000 visitor nights in local lodging properties. Spending on lodging, meals and retail from these visitors represent a significant portion of the Town of Vail economic activity generated by The Steadman Clinic and Institute. It is fully expected that the redevelopment and expansion of the Vail campus will further VVMC's economic impact on the community. Implementation of VVMC's Redevelopment and Expansion Plans A major consideration in the design and planning of VVMC's redevelopment and expansion is to ensure that all health care and other operation of the hospital continue during construction. This was the main reason why redevelopment of VVMC started with construction of the West Wing. Development of the West Wing will create new space to allow for the consolidation and/or relocation of existing uses in the Central and East Wings. This is a critical consideration in that all existing uses in the East Wing will need to be relocated elsewhere on the campus to allow its demolition and reconstruction. VVMC successfully maintained health care services and other operations during construction of the West Wing expansion. This effort involved a precise level of coordination given the project involved an addition to an existing building that accommodates a number of sensitive medical services, most notably patient care rooms and surgery rooms. While the East Wing will involve the construction of a new building, many logistical challenges will be involved. Foremost among these will be managing access to the hospital and parking after the removal of +/-207 parking spaces in the east structure. Plans for managing parking and access to the campus during East Wing construction are under development and will be presented during the PEC review process. Vail Valley Medical Center Site Specific Redevelopment Master Plan The Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP) was approved by the Town of Vail in March of 2015 and provides general direction for how VVMC will redevelop in the future. It was prepared with extensive input from physicians and staff, neighbors, the community at large, review boards and Town of Vail staff. The VVMC MP addresses a multitude of operational, clinical, and technical requirements specific to the campus and identifies important neighborhood and community goals to be addressed in the redevelopment of the campus. The VVMC MP established expectations for community -oriented improvements to be included in future expansion plans and these expectations have been a major factor in the design of the proposed East Wing. Improvements from the VVMC MP that are proposed by the East Wing are highlighted throughout this report. Major goals of the VVMC MP that are being implemented by the East Wing include: VVMC East Wing Redevelopment Page 4 Conditional Use Permit Application Land Exchange with Evergreen Lodge A Letter of Intent between VVMC and the Evergreen Lodge has been completed and final land exchange agreements between these parties are near completion. Land to be acquired by VVMC along the South Frontage Road will allow for additional space and flexibility to accommodate the heliport building and the new entry to the campus. Re -locate VVMC's main access to South Frontage Road A new main access to the campus will be established at the South Frontage Road. This access will accommodate emergency vehicles, patient and employee traffic, resulting in a dramatic reduction to traffic on West Meadow Drive. On-site Heliport The existing off-site heliport will be relocated to an on-site location with direct connectivity to the Emergency Department. Parking On-site parking will be substantially increased with the re -construction of the Ease Wing parking structure. Enclosed Loading/Delivery Facility Loading and delivery operations will be re -located to an interior facility accessed via West Meadow Drive. North/South Pedestrian Connection A north/south pedestrian corridor will be established along the eastern side of the campus. Operational Efficiencies The VVMC MP includes a primary goal and objective for the redevelopment of VVMC to improve operational efficiencies. At the most basic level, this redevelopment and expansion to the East Wing will provide extraordinary enhancements to the operation, efficiencies and overall health care provided by VVMC. Unforeseen Need To create a flexible framework to accommodate future unforeseen changes. The diagram on the following page conceptually depicts the East Wing in context with rest of the VVMC campus and some of the major community improvements as defined by the VVMC MP. More specific descriptions of each of the improvements above are provided in Section IV. Project Description. VVMC East Wing Redevelopment Page 5 Conditional Use Permit Application Land Exchange with the E Re -constructed Fast parking structure fJ >f Enclosed LoadingDelivery Helipad —Re -locate VVMCs main access to South Frontage Road rthtSouih Pedestrian nnection WMC Redevelopment Master Plan Conceptual 5ite Plan Vail, Cbl ado Conceptual plan of East Wing highlighting major features of expansion that address WMC MP goals. WMC East Wing Redevelopment Conditional Use Permit Application Page 6 III. PROJECT SITE CONDITIONS VVMC is located on four parcels of land that currently total 4.59 acres. With approval of the subdivision of Lot 2E-1 the total size of the VVMC site will increase to 4.82 acres (see diagram on following page). The site is bordered on the north by South Frontage Road and the Evergreen Lodge and on the south by West Meadow Drive. Residential condominiums border the site on the east and the Middle Creek corridor borders on the west. Currently vehicular access to VVMC is provided by South Frontage Road and West Meadow Drive. This condition will change with completion of the East Wing, at which time patient, guest, emergency vehicles and employee traffic will access the campus via South Frontage Road. Site access is described in greater detail in Section IV. Project Description. The majority of the campus is currently zoned General Use (GU). Exceptions include the Medical Professional Building (formerly known as the US Bank Building) that is zoned SDD and an approximately 10,000sf parcel that was purchased from the Evergreen Lodge in 2014. This parcel includes a portion of VVMC's existing east parking structure that is currently zoned Lionshead Mixed Use. An application to rezone this land to GU has been submitted to the Town. Land Exchange with Evergreen Lodge VVMC and the Evergreen Lodge have executed a Letter of Intent (LOI) for a land exchange that involves, among other things, the two parties exchanging parcels of land. The Evergreen Lodge will obtain approximately 12,500sf of land at the western end of VVMC's campus. This land is currently used for surface parking. VVMC will acquire approximately 10,000sf of land at the eastern end of the Evergreen Lodge. This additional land will be utilized by VMMC in the design of the new main entry to the campus and the new heliport building and Emergency Department. The diagram on the following page depicts the land exchange to be completed between these two parties. Applications for the subdivision and re -zoning of these two parcels have been submitted to the Town. Land to be acquired by the Evergreen Lodge will be re -zoned to the Lionshead Mixed Use zone district and land to be acquired by VVMC will be re -zoned to General Use. It is VVMC's intention to have the subdivision and re- zoning applications reviewed prior to final approval of this CUP application. In accordance with the definition of "site" in the Town zoning code, a site "may consist of a single lot of record, a portion of a lot of record, a combination of lots of record or portions thereof ...". For the purposes of this CUP application, the VVMC "site" consists of the land depicted on the diagram on the following page. VVMC East Wing Redevelopment Page 7 Conditional Use Permit Application +1.12500 s.f. Land to be conveyed to VVMC I'mposBd I .ot 2F-1 Area to be re -zoned General Use Area to be re -zoned f .ionshead Mixed Use -1 Land to be mnveyvd to Evergreen Proposed Lot p-1 K" The diagram above depicts the VVMC/Evergreen Lodge land exchange and subdivisions/re-zonings that have been proposed. The diagram above depicts the 4.82 acre" site" for the VVMC CUP. The VVMC site is comprised of five separate parcels. VVMC East Wing Redevelopment Page 8 Conditional Use Permit Application IV. DESCRIPTION OF PROJECT Below is a summary of the proposed East Wing redevelopment and detailed discussion of some of the more significant elements of the project. The project's conformance with applicable CUP review criteria is found in Section V. of this report. Proposed uses in the East Wing that require approval of a CUP include: • Healthcare facilities, and • Heliport for emergency and/or community use Note that the proposed heliport is exclusively for emergency use. Overview of East Wing Redevelopment The East Wing currently consists of +/-34,715 gross square footage of medical and related uses and 207 structured parking spaces. Medical and other uses are located in buildings that date back to the 1960's. Existing uses in the East Wing include the Steadman Phillippon Research Institute, IT, Environmental Services, meeting rooms, Imaging, Administration, Mountain Surgical Associates, In -Patient Pharmacy, and a variety of small VVMC departments (e.g. public safety, materials management, patient relations, and property management). The redevelopment of the East Wing will involve the demolition of the existing medical building and the parking structure and the construction of approximately 344,440 square feet of new space. When considering the demolition of existing medical space, this redevelopment will result in a net increase of 110,225 square feet of medical space: 344,440 Total New Square Footage (Includes Parking Structure and Medical Uses) 199,500 Parking Structure Square Footage 144,940 Medical/Related Uses Square Footage 34,715 Existing Square Footage to be Demolished 110,225 Net New Medical/Related Use Square Footage As described in greater detail below, 28,040 square feet of new space is designated "shell space". Three areas in the East wing have this designation. As proposed, these spaces will be constructed but not finished to the point where they can be occupied. These spaces will not be finished until such time VVMC demonstrates how parking and employee housing obligations can be satisfied. Restrictions on the use of this space will be memorialized via a separate agreement with the Town of Vail. When considering these shell spaces, the total net new square footage to be occupied upon completion of the East Wing is 82,185. For the purposes of this report it is assumed that the new square footage for the East Wing is 82,185 square feet. VVMC East Wing Redevelopment Page 9 Conditional Use Permit Application Below are the major uses within the East Wing and a brief explanation of where these uses are currently located. Note that Level 1 is at the West Meadow Drive elevation and Level 3 is at the South Frontage Road elevation. Level 1 (Meadow Drive Level) • Internal loading dock and related operations (offices, storage, trash/recycling, etc.). The internal loading dock is a new facility. • Central Utility Plant and associated spaces. The central utility plant is currently located in the West Wing, this is essentially a new facility. Level 2 • Un-programmed/shell space (2,888SF). • Vail Summit Orthopaedics. VSO is currently located in the Medical Professional Building. • Howard Head Sports Medicine. This space will replace operations currently located in the Medical Professional Building. Level 3 (Frontage Road Level) • Ambulance Bay/Garage. Currently ambulance storage is in a building at the north side of the campus. The proposed facility will provide ambulance storage as well as internal patient drop-off. • Emergency Department. The Emergency Department is currently located in the Central Wing. • Imaging. Imaging is currently located in the existing East Wing and Central Wing. • Vail Valley Surgical Center (VVSC). This new space is adjacent to the Surgical Center located in the Central Wing. Expansions include increased space to address exiting space deficiencies and for two new operating rooms. • Lobby Space/Admissions/Coffee Shop/Retail Pharmacy. These functions are currently located in the West Wing. Level 4 (Heliport Building) • Ambulance District facilities (offices and sleep rooms). These functions are currently located in a building at the north side of the campus. Emergency Department space Mechanical equipment room Meeting rooms Level 5 (Heliport Building) • Un-programmed/shell space (12,627SF) Level 6 (Heliport Building) • Un-programed/shell space (12,524SF) WMC East Wing Redevelopment Page 10 Conditional Use Permit Application Floor plans included in the plan set accompanying this CUP application provide detailed information on each of the uses listed above. Apart from the addition of two new operating rooms for VVSC, the fundamental goal of the East Wing is to provide existing VVMC departments and operations the space necessary for them to function at a high level and provide quality medical care. Currently many existing departments and operations are operating in significantly under -sized spaces. The development of the East Wing will allow these departments to "de- compress" and in doing so dramatically improve services and patient care. This is particularly true with the Emergency Department, Imaging Department, Ambulance operations, and loading and delivery operations. These and other departments will realize significant increases in space. Design Considerations Several considerations influenced the design of the East Wing. Many of these were a result of the VVMC MP and others were a function of VVMC's project goals. In either case these considerations directly influenced the design solutions that are reflected in the CUP application. These included: Organization and Relationship of Uses The location and organization of uses is critical to the efficient operation of any health care facility and this played a major role in the design of the East Wing. Some of the major drivers in this process included locating patient admissions at the new entry to VVMC, locating imaging next to the Emergency Department, locating the Emergency Department next to the heliport and locating the ambulance facility adjacent to the South Frontage Road and next to the Emergency Department. Arrival Experience A major goal in the design of VVMC's new "front door" at the South Frontage Road was to create a safe, efficient and pleasing arrival experience for both patients and employees. The result is a vehicular circulation system that provides a drop-off area at the entry to the East Wing and a dedicated ramp for access to on-site parking on lower levels of the East Wing. Ample pedestrian space is provided adjacent to the East Wing. Upon entering the building and lobby area large expanses of glass will provide dramatic views to Vail Mountain. The sense of arrival to the East Wing will be dramatic. Meadow Drive As outlined in the VVMC MP, the relationship of the East Wing to West Meadow Drive is an important consideration. The design of the East Wing responds to West Meadow Drive several ways. Changes in building materials, varied setbacks from the street and building offsets are used to articulate the building, add visual interest and reduce building mass from West Meadow Drive. Rooftop mechanical screening has also been set back from the face of the building and is screened. Finally, the building has been held to three levels adjacent to West Meadow Drive and the southwest corner is just two levels. The VVMC East Wing Redevelopment Page 11 Conditional Use Permit Application two-level portion of the East Wing will include a rooftop terrace that is envisioned as an active, public space that will serve to animate the street below. The proposed building massing is less than the 3 -level massing prescribed by the VVMC MP. Heliport Building The initial design concept for the heliport building was a small, free-standing building approximately 75' in height. This height of the heliport was determined to not encumber future building heights at the Evergreen Lodge and Town Hall sites. The goal of the proposed design is to integrate the heliport building with the rest of the campus and to create a more prominent, functional building. The proposed design, while similar in height to early concepts, is much more of a "building" and less a "tower". The Emergency Department now links the heliport building with the rest of the East Wing and in doing so better defines the campus and the arrival to VVMC. Building Massing/Architecture The architecture and materials proposed for the East Wing have "taken cues" from the Central and West Wings. With completion of the East Wing, VVMC campus will have a unified architectural expression and a palette of materials that are consistent throughout the project. Building massing is consistent with the VVMC MP. Shell Space One of the goals of the VVMC MP is "to create a flexible framework to accommodate future unforeseen changes". Planning for future needs is in large part the reason VVMC is proposing to "over -build" the East Wing. The East Wing includes 28,040 square feet of shell space for which VVMC currently has no programmatic need. This space is the result of two main factors: • Moving Imaging and the Emergency Department from Level 2 to Level 3 dramatically improved the plan for VVMC by moving the Emergency Department closer to the new ambulance facility and to the heliport. However, this change left approximately 15,000 square feet of space on Level 2 with no programming. This space is now to be utilized by Vail Summit Orthopedics and Howard Head (both re -located from the MPB) and there remains 2,888 square feet of shell space. • While the heliport building originally included building program at Levels 3 and 4, the height of the heliport allowed the potential to create useable space on Levels 5 and 6. Creating this space on these levels also made sense from a design standpoint as it allows for a more "complete" building. There are currently no programmatic needs for this space. However, from a cost standpoint it is very cost efficient to create this shell space now and from a constructability standpoint it would be infeasible to add this space later. These two levels have a total of 25,151 square feet of space. There are two potential uses for these shell spaces. At some point in time the north side of the Central Wing will need replacement. A key function currently located in this space VVMC East Wing Redevelopment Page 12 Conditional Use Permit Application is the Lab. If or when this space is demolished the shell space on Level 2 could accommodate the Lab. VVMC currently utilizes +/-18,000 square feet of space in the neighboring Medical Professional Building (MPB). At some point this building will reach its functional life and warrant replacement. The shell space in the Heliport Building could provide space to re -locate existing uses in the MPB. With the re- development of the MPB comes the opportunity to create additional parking that could satisfy the parking demand from the East Wing shell space. As outlined above, these shell spaces will not be finished until such time VVMC demonstrates how parking and employee housing obligations will be satisfied. Restrictions on the use of this space will be memorialized via a separate agreement with the Town of Vail. Site Access and Circulation The idea of changing VVMC's main access has been discussed for decades and establishing a new front door for VVMC on South Frontage Road is arguable the main goal of the VVMC MP. VVMC's new entry on South Frontage Road will be established the East Wing and in doing so VVMC will have a more convenient access for patients, guests and employees and will dramatically reduce traffic on West Meadow Drive. Vehicle Access Vehicle access will be provided by a new driveway located opposite the driveway to the Vail Town Hall. With this new entry, patient and guest traffic, employee traffic and emergency vehicles will access VVMC from South Frontage Road. A west bound left turn lane will be provided on South Frontage Road. The main vehicle loop and pedestrian areas at VVMC's new South Frontage Road entry will be snow -melted. One access lane will be provided for entering traffic and two lanes will be provided for exiting. Arriving vehicles will be able to enter a loop drive for patient and visitor drop- off and then proceed to the below grade parking structure or exit the site. Vehicles will also be able to proceed directly down a ramp to the East Wing below -grade parking structure or the MPB. Ambulances and emergency vehicles will access the site via the main entry and exit the site directly to South Frontage Road via the ambulance garage. The Town has long term plans to expand South Frontage Road to four lanes and to construct a round -about just west of the VVMC entry. Access points to VVMC have been designed so they can be adapted to these future road improvements. Traffic considerations are discussed in greater detail below. Ambulance Access Ambulances and patient shuttles from Vail Mountain will enter the site via the main entry and then access the ambulance facility via a short spur off the main hospital entry. Ambulances will exit the facility directly onto South Frontage Road. VVMC East Wing Redevelopment Page 13 Conditional Use Permit Application Medical Professional Building After completion of the East Wing several changes will be made to the MPB. The existing access points and surface spaces on the north side of the building will be removed. This is necessary because accessing these spaces from the new VVMC entry would create complications with internal traffic flow. This area will be landscaped and a sidewalk along the south side of South Frontage Road will be constructed. Minor site modifications will also be made to the existing drive aisle at the south side of the MPB to improve sight lines and turning movements to the new parking structure entrance ramp. Emergency Department The new Emergency Department (ED) will include +/-9,700SF, a significant increase from the existing ED. While increased space will be a great benefit to this department, the new location for the ED is also a significant and very positive change. Located proximate to South Frontage Road, this new location will allow for convenient access for both the public and emergency vehicles. In addition, the ED will be located immediately below the new heliport, allowing for direct patient access to and from the Emergency Department to the heliport. Ambulance Facility The new ambulance facility includes three main functions within a total of +/-17,400sf of space: Offices and Sleep Rooms These Eagle County Paramedics Services uses are located on Level 4 (second level above South Frontage Road) and essentially replace the same uses located in the existing ambulance building. Ambulance Storage The enclosed ambulance garage will provide interior storage for Vail -based ambulances. The existing ambulance building currently accommodates three vehicles. Patient Drop-off/Pick-up The ambulance garage also includes interior space for patient drop-off and pick-up to the Emergency Department (located immediately adjacent to the garage). This interior facility will be a marked improvement from existing conditions. The new location of the ambulance facility is a significant improvement from existing conditions. Currently ambulances access VVMC from West Meadow Drive. The new location immediately adjacent to South Frontage Road will address the Town's long-time goal of remove ambulances (and other emergency traffic) from Meadow Drive VVMC East Wing Redevelopment Page 14 Conditional Use Permit Application Heliport As outlined in the VVMC MP, the development of an on-site heliport is one of the goals of the Town and VVMC. The location of the proposed heliport and related building is in the same location as contemplated by the VVMC Master Plan, albeit with the pending land exchange with the Evergreen Lodge, the heliport is shifted slightly to the northwest. In addition to being consistent with the VVMC MP, this location provides an optimal relationship with the re -located Emergency Department immediately next door and the Ambulance District facilities to be located on the ground floor of the building directly below the heliport. Whereas originally contemplated to be 60'x 60', the proposed size of the heliport landing area will be 46'x 46'. This pad size is capable of accommodating all of the current Helicopter Air Ambulance provider aircraft types being used by organizations that will service the heliport. By way of example, helicopters such as those operated by AirLife Denver, Flight For Life Colorado, St. Mary's CareFlight, North Colorado Med Evac, Classic Air Medical, Eagle Med LLC, and Memorial Star Transport can be accommodated by this pad. Currently the AS -350 and the Bell -407 helicopters are the helicopter types that that most frequently service VVMC. The proposed elevation of the pad is +/-8254 feet above sea level, or approximately +/- 75' above the elevation of the top deck of the existing east parking structure. This height is consistent with the conceptual pad height indicated in the VVMC MP. This height of the pad has been coordinated with the Evergreen Lodge in order to not encumber the future redevelopment potential of their property. This height will also not impact the future development of the Town Hall site. The location of the heliport will allow for use of the same flight paths as depicted in the VVMC MP. VVMC proposed Approach/Departure paths for heliport. VVMC East Wing Redevelopment Page 15 Conditional Use Permit Application During the review of the VVMC MP it was stated by VVMC that that the FAAs optional extended FATO (Final Approach and Takeoff area) would be incorporated into the design of the heliport flight path. Since that time, the FAA's Standards Divisions has adopted and published enhanced performance standards which allow for an alternative option to the Extended FATO which provides a higher level of safety for heliports at altitudes above 1,000' and/or heliports located on rooftops. This new FAA operational standard for FAA Inspectors, helicopter operators and heliport owners can be found in the FAA's `Flight Standards Implementation Management System' (FSIMS) 8900.1, Vol -8, Ch -3, Sec -3 `Evaluation and Surveillance of Heliports'. Refer to the Assessment and Comparison of Increased FATO vs. Hover Out of Ground Effect Power Requirements as it Relates to Increased Heliport Altitudes, prepared by HeliExperts, found in the appendix of this report. The primary premise of the Extended FATO concept is to allow for lower performance helicopters to operate at heliports at higher altitudes for which the helicopter may not normally be capable of operating at under standard environmental conditions. For this reason, our consultants, HeliExperts International, based on the updated FAA standards, agrees with the FAA's assessment in that an aircraft performance base standard provides a higher degree of safety than that of the Extended FATO concept for high altitude and rooftop heliports. Therefore, VVMC will adopt what its consultants and the FAA consider to be a superior standard and will require all operators to meet the new Hover Out of Ground Effect (HOGE) power standard for flight operations while conducting operations at their rooftop heliport in lieu of incorporating an extended FATO. In that the proposed new heliport at VVMC will be a Private "Prior Permission Required" (PPR) heliport as defined by the heliport advisory circular, the FAA provides for and encourages heliport owners like VVMC to enact limitations and or restrictions on their heliport as they see fit for the public's interest and to enhance safety. Requiring HOGE power performance standards for all operations conducted at the new heliport is well within the rights of VVMC to mandate. This requirement will be integrated into all pilot briefing materials and be disseminated directly to all appropriate helicopter air medical providers. Through its interface with the primary air medical providers servicing VVMC regarding this safety enhancement, HeliExperts has received concurrence on these recommendations from the providers who have indicated that their aircraft will be operated within the requested parameters. Based on the location and elevation of the heliport, VVMC is confident of obtaining a favorable Airspace Determination from the Federal Aviation Administration (FAA). Following this positive determination from the FAA, the VVMC design team will complete a more detailed design of the heliport, to include among other things the specific design of the pad itself, snowmelt systems, lighting, weather station, drainage, etc. These detailed design features will be reflected in building permit drawings. The VVMC MP specifies several conditions regarding the heliport. These include: VVMC East Wing Redevelopment Page 16 Conditional Use Permit Application 1. Selection and installation of an on-site Automated Weather Observing System (AWOS). While not yet designed, VVMC is including an AWOS in their detailed design plans. Examples of different types of AWOS are provided in the appendix, the conceptual location of the AWOS is depicted on floor plans in the CUP plan set. A final location for the AWOS will defined in building permit plans for the East Wing. 2. Selection and installation of a lighted aviation approved windsock. While not yet designed, VVMC is including this in their detailed design plans. Examples of windsocks are provided in the appendix; the conceptual location of the windsock is depicted on floor plans in the CUP plan set. A final location for the windsock will be defined in building permit plans for the East Wing. 3. Selection and installation of FAA compliant heliport perimeter lighting and obstruction lighting. Examples of FAA compliant lighting are provided in the appendix, the location of lighting will be defined in the near future and will be included in building permit plans for the East Wing. 4. Development of pilot briefing sheets and an operational training and reference manual. A draft Facility and Training Manual has been prepared and is including in the appendix. A final version of this document will be completed prior to the opening of the heliport. 5. Development of a heliport Emergency Action Plan in conjunction with the Vail Fire and Police Departments. A draft of this plan has been prepared and is included as an element of the Heliport Facility and Training Manual) and is included in the appendix. A final version of this document will be completed closer to and prior to the opening of the heliport. 6. Letter of Agreement with Helicopter Air Ambulance providers that will establish operating procedures, e.g. notification of transport, airborne communications, pilot familiarization, preferred flight paths, etc. A draft of this agreement has been prepared and is included in the appendix. A final version of this agreement will be completed prior to the opening of the heliport. Parking One of the major goals of the VVMC MP is to address the campus' current lack of on- site parking. This is being addressed a variety of ways, foremost among them a new below grade parking structure at the East Wing. Below is a summary of existing parking resources, parking to be provided at VVMC after construction of the East Wing, East Wing parking demand and the influence of de -compressions, and the overall parking demand for VVMC. VVMC East Wing Redevelopment Page 17 Conditional Use Permit Application Existing_ parking resources at VVMC 116 West Lot/Loading area surface parking 209 East parking structure 82 Medical Professional Building 407 total on-site spaces As outlined in VVMC Master Plan Parking Analysis (completed in October of 2014), VVMC has historically provided additional parking via the purchase of parking passes in the Lionshead Parking Structure, the lease of off-site spaces and through managed parking solutions (operating employee shuttles to Gypsum, Leadville and Summit County and providing employees with ECO bus passes). Over the past few years employees who utilized alternative transportation means to VVMC via managed solutions averaged 90-95 employees. Parking resources after East Wing Construction Following completion of the East Wing on-site parking resources will include the following: 56 West Lot surface parking 468 East parking structure 4 Misc. spaces 76 Medical Professional Building 604 total on-site spaces The reduction in West Lot spaces is due to the portion of the parking lot being conveyed to the Evergreen via the land exchange. The reduction is MPB spaces is due to the loss of surface spaces along the west side of the building. 178 valet spaces are depicted within the new structure. The vast majority of these will be located on levels P2 and P3, the two lowest levels of the structure. This amount of valet spaces is well within the Town's maximum 50% standard. At the completion of the East Wing the net increase to VVMC's on-site parking from what exists today will be 197 new spaces. Parking Demand from the East Wing, "Decompression" and "Right -sizing" New parking demand for the East Wing is 89 spaces. The single largest generator of new parking demand is the addition of two new operating rooms for the Vail Valley Surgery Center. A spread sheet summarizing East Wing parking demand is found in the appendix of this report. This spread sheet addresses all major uses proposed in the East Wing, square footage changes from existing and employee generation. As highlighted in the VVMC MP, the evolution of health care technology, changes in standards for medical facilities and the growth of services provided at VVMC have resulting in a situation where many services and functions are operating in under -sized spaces. "De -compression" is the term used to describe this condition and why the main VVMC East Wing Redevelopment Page 18 Conditional Use Permit Application objective of expansions proposed by the VVMC MP is to "right -size" work spaces throughout the campus. The 2013 Summary found that the existing square footage of nearly every department is significantly deficient. By way of example, below is a sampling of East Wing departments and their existing square footage deficiencies: Emergency Department - 140% Imaging - 78% VVSC Surgery - 30% Cardiopulmonary - 75% Howard Head PT/OT - 40% Vail Summit Ortho - 167% Materials Management - 87% The square footage deficiencies in the 2013 Summary provided a benchmark, or baseline condition that was used in defining how the needs of each department could best be addressed by VVMC's master plan expansion. The right -size square footage represents an "ideal" condition, or what could be achieved in a perfect world for meeting the space needs of VVMC. Existing space deficiencies are significant and the results of the 2013 Summary tell a compelling story with respect to the current size of VVMC departments and other organizations that operate at the Vail campus. Specifically, that today many departments warrant significant increases necessary to "right size" departments based on today's needs and to bring facilities up to current standards for medical space. The VVMC Master Plan is not a case of pursuing expansion simply to create a larger hospital. To the contrary, the focal point of this expansion is to bring the size and quality of existing facilities up to current medical standards. When implemented, VVMC expansion will improve a multitude of aspects related to patient care, and with only a few exceptions will not create a significant increase in business or activity, and as a result will not generate a significant amount of new employee generation. With regard to the East Wing, while there is a significant net increase in square footage of 82,185 (exclusive of shell space), there is very little new programing. New programing is limited to two new operating rooms for the Vail Valley Surgery Center, and new and expanded space for Howard Head Sports Medicine and Vail Summit Orthopedics (both of which re -located from the MPB). Examples of major departments that will be right -sized with expanded or new square footage include: 9,899sf — new internal loading facility 6,691sf - new Central Utility Plant 9,356sf - expanded Emergency Department 5,937sf - expanded Imaging Department 10,381sf - expanded Ambulance District Operations VVMC East Wing Redevelopment Page 19 Conditional Use Permit Application With each of the uses listed above the purpose of the increased square footage is to provide improved working spaces necessary to provide quality health care commensurate with today's standards. Right sizing played a major role in defining the program for VVMC's expansion and the specific improvements that are required to meet the community's healthcare needs for the present and the long-term success of VVMC. Overall Parking Demand for VVMC The methodology used to calculate parking requirements for VVMC involved four main factors: • VVMC parking needs prior to the construction of the West Wing (as documented in the 2014 VVMC Master Plan Parking Analysis), • Parking demand of the West Wing established by CUP review in 2015, • New parking demand from the East Wing, and • Application of the multi -use credit 782 Spaces defined by 2014 parking study using "employee based" formula 41 Required parking from CUP review of West Wing 89 Parking required for the East Wing 912 total spaces -205 Multi -use credit (22.5%) 707 Total Campus Requirement Managed Parking Solutions As proposed, at the completion of the East Wing required parking for the entire VVMC campus is 707. On-site parking to be provided is 604, leaving a deficit of 103 spaces. This deficit will be addressed with the continued implementation of managed parking solutions that will include providing ECO bus passes to employees and the operation of an employee shuttles. These creative programs are a benefit to VVMC employees and to the community in that alternative transportation means reduce the number of vehicles on Town of Vail roadways. These types of alternative programs are identified in section 12-10-20 of the Town code — "permanent program (including, but not limited to, "rideshare" programs, shuttle service, or staggered work shifts) intended to reduce parking demand that has been incorporated into the project's final approved development plan". With proposed on-site parking and managed parking solutions VVMC is addressing the parking requirements of the project. Loading and Delivery Currently loading and delivery is handled by an under -sized outdoor facility. An enclosed loading facility is a goal of the VVMC MP and the proposed loading solution addresses this goal. The basic design parameters for the loading facility as outlined in the VVMC MP are to have 3-4 bays capable of accommodating turning movements within VVMC East Wing Redevelopment Page 20 Conditional Use Permit Application the facility for SU -30 sized trucks, 2-3 spaces for smaller trucks and service vehicles and trash and recycling facilities. All loading activity is to occur within the enclosed facility. VVMC commissioned a Concept Design Operational Assumptions Report prepared by Lerch Bates that evaluate existing loading operations as a basis to better understand VVMC's future loading needs and to develop design parameters for the loading facility. Loading surveys and monitoring was done and from that research future peak day dock activity was defined. This provided the basis for the design of the loading facility. The future peak day dock schedule indicates an average of 36 deliveries from 1:OOAM to 4:OOPM. Dwell times were of delivery vehicles were also defined. Of future peak day deliveries, 20 will typically be cars or vans with the remaining being box trucks with varying lengths from 24-38 feet. The proposed facility is designed to accommodate 3 truck bays and a trash bay. Two of these bays can accommodate a SU40 (this vehicle is larger than a SU30) sized truck and one accommodates a SU30 truck. Trash and recycling facilities are provided, as is "flex space" that can accommodate two smaller vehicles. Turning movement studies of these trucks is provided in the CUP plan set. Scheduling and coordination of trash service and larger trucks will be necessary. This effort will be handled by the on-site Dock Manager. The VVMC MP stipulated that a management plan be prepared for the loading facility. The plan for the management of this facility includes the following elements: Staffing VVMC staff (the Dock Manager) will be present at the loading facility during all times the facility is open in order to coordinate all loading operations. Dock hours will be 6:OOam to 6:OOpm. Scheduling The Dock Manager will coordinate the scheduling of truck deliveries, specifically deliveries provided by larger trucks and trash service. Scheduling of deliveries will be done to ensure that space for internal turning movements is available. The Dock Manager will also coordinate with all VVMC departments on the delivery of all goods, particularly those being delivered with large trucks, and will communicate directly with vendors to schedule delivery times and to understand the length of time necessary for such deliveries. Operations • Truck doors to the loading facility are to remain closed at all times except for when trucks are entering or exiting the facility. • In no circumstances shall trucks back in to or out of the Loading Facility. • Trucks larger than SU -40 will be staged in the West Lot, when feasible such delivers will be scheduled for after 6:OOpm. • No delivery activity outside of the enclosed facility shall be permitted. • The Dock Manager shall communicate operational procedures, rules and regulations for the Loading Dock to all entities providing deliveries to VVMC. VVMC East Wing Redevelopment Page 21 Conditional Use Permit Application Hours of operation for the Loading Facility shall be determined by the Dock Manager. Distribution of Goods and Materials The Dock Manager will coordinate with VVMC Departments to ensure the timely delivery of goods and materials to departments throughout the campus. As necessary, Dock Manager shall coordinate delivers via the Loading Facility to the MPB. Site Access and Circulation The idea of changing VVMC's main access has been discussed for decades and establishing a new front door for VVMC on South Frontage Road is arguable the main goal of the VVMC MP. VVMC's new entry on South Frontage Road will be implemented with construction of the East Wing and in doing so VVMC will have a more convenient access for patients, guests and employees and will also drastically reduce traffic on West Meadow Drive. Vehicle Access Vehicle access will be provided by a new driveway into the campus that is located opposite the driveway to the Vail Town Hall. With this new entry, patient and guest traffic, employee traffic and emergency vehicles will access VVMC from South Frontage Road. A westbound left turn lane will be provided on South Frontage Road. The main vehicle loop and pedestrian areas at VVMC's new South Frontage Road entry will be snow -melted. One access lane will be provided for entering traffic and two lanes will be provided for exiting. Arriving vehicles will be able to enter a loop drive for patient and visitor drop- off and then proceed to the below grade parking structure or exit the site. Vehicles will also be able to proceed directly down a ramp to the East Wing below -grade parking structure or the Medical Professional Building. The Town has long term plans to expand South Frontage Road to four lanes and to construct a round -about just west of the VVMC entry. Access points to VVMC have been designed to allow for these road improvements to be implemented. Traffic considerations are discussed in greater detail below. Ambulance Access Ambulances and patient shuttles from Vail Mountain will enter the site via the main entry and then access the ambulance facility via a short spur off the main hospital entry. Ambulances will exit the facility directly onto South Frontage Road. Medical Professional Building After completion of the East Wing a number of changes will be made to the MPB. The existing access points and surface spaces on the north side of the building will be removed. This is necessary because accessing these spaces from the new VVMC entry VVMC East Wing Redevelopment Page 22 Conditional Use Permit Application would create complications with internal traffic flow. This area will be landscaped and a sidewalk along the south side of South Frontage Road will be constructed. Minor site modifications will also be made to the existing drive aisle at the south side of the MPB in order to improve sight lines and turning movements to the new parking structure entrance ramp. Traffic Currently traffic flow to VVMC is split between access points at West Meadow Drive and at South Frontage Road. The development of the East Wing and VVMC's new front door at South Frontage Road will shift of patient/guest, employee and emergency vehicle traffic from West Meadow Drive to South Frontage Road. This change will implement a long-term goal of the Town's to reduce traffic on West Meadow Drive. While this change will greatly benefit the pedestrian experience on West Meadow Drive, the change will mean virtually all VVMC traffic will now be accessing the campus via the new South Frontage Road entry. The VVMC MP addressed traffic and the South Frontage Road from two perspectives — a long term roundabout solution and an interim solution (prior to roundabout). The long-term roundabout solution included several assumptions, key among them were: • Long term improvements to South Frontage Road to include a two-lane roundabout (located just west of VVMC) and a four -lane cross section. • Access to VVMC (and the Evergreen and Town Hall) to be right in/right out only after the roundabout is constructed. • Access to VVMC's west lot parking and the new East Wing parking structure to be via new main access at South Frontage Road. Based on analysis by Turnkey Consulting, Inc. (VVMC's consultant) and Felsburg Holt Ullevig (TOV consultant), the estimated long term levels of service on South Frontage Road and at each of the three adjacent properties will be well within the Town's service standards. This can be attributed to elimination of left turn movements at the access points. The roundabout is a long-term roadway improvement planned by the Town. VVMC was considered to most likely be the first the three surrounding properties to redevelopment and as a part of the VVMC MP effort, interim traffic conditions were evaluated. This was referred to as the "first and alone" scenario. This evaluation assumed the following: • Estimates of development levels contemplated for East Wing (at that time). • Access to VVMC's west lot parking and the new East Wing parking structure to be via new main access at South Frontage Road. • Access to VVMC to include full turning movements (left in/left out, right in/right out). • No changes to lanes on South Frontage Road. VVMC East Wing Redevelopment Page 23 Conditional Use Permit Application Interim access improvements necessary to facilitate access to VVMC (i.e. median improvements to South Frontage Road for west bound left turns into VVMC, re- alignment of VVMC and TOV driveways). This evaluation concluded that with interim improvements, turning movements into and out of VVMC will be acceptable. area indicates extent o work Rclorat+�d. TOV Ertfcy. 66a_4 iy_ EV& k1n existing . !1r East Entry i4��'�`'• New VVMC EntlY Right out only A tie, ? 1.. �..t: = -�• I - from L"5 Bank YUMC Interim Access Coneepptual Pla.p . This diagram from the VVMC MP depicts interim access conditions at South Frontage Road. The VVMC MP indicated that an updated traffic impact study will be necessary as an element of CUP plans for the East Wing. A variety of traffic impact study updates have been completed since adoption of the VVMC MP. A recent update has been completed that builds upon previous East Wing studies and reflects the square footage and parking spaces proposed for the East Wing. Assumptions and key conclusions of the updated traffic impact study include the following: • Analysis of the East Wing and VVMC traffic conditions includes South Frontage Road background traffic counts from peak winter/holiday conditions, as such conclusions represent a "worse case" scenario. • South Frontage Road through traffic will perform at acceptable levels. • Right turn movements into and out of VVMC are basically unconstrained. • West bound left turns into VVMC will perform at acceptable levels. • Left turns out of VVMC onto South Frontage road will initially perform at an acceptable level. Growth in background traffic will result in Level of Service E and F by 2035 and 2040. VVMC East Wing Redevelopment Page 24 Conditional Use Permit Application While delays to westbound left turn out of VVMC will be apparent in next 15-20 years, it is important to note that the volumes (number of vehicles making this turn) are not high because most outbound traffic departs VVMC to the east. This is evident by queue distances remain constant over time as wait times increase (note that models used to prepare these Level of Service studies only need one vehicle to create an LOS "F" conditions). In summary, this westbound left turn movement out of VVMC is expected to be typical of turning movements from many private drives onto the town's road system during peak traffic conditions. It is also important to note that in the event delays necessary to make a westbound left turn become too onerous, a contingency measure is that exiting vehicles could leave VVMC eastbound and reverse direction at the Main Vail Roundabout. The updated traffic impact study has been provided under separate cover. Employee Housing As prescribed by the Development Agreement between VVMC and the Town of Vail, during the West Wing review process employee generation for the West Wing was determined along with an estimate of employee generation anticipated from the East Wing. Estimates for East Wing were made based on assumptions regarding the future development of the East Wing. Prior to issuance of a building permit for the West Wing, VVMC provided a cash -in -lieu payment to satisfy their employee housing obligation for both the West and East Wings. VVMC is currently in the process of re -calculating employee generation for uses proposed for the East Wing. These new calculations will then be compared to estimates provided in 2015 and submitted to Town Staff for review. Employee housing considerations will be addressed prior to PEC's final review of this CUP application. Oxygen farm and Mobile Imaging Truck Oxygen Farm The oxygen farm (or tank) that serves VVMC is currently located immediately south of the East Wing along West Meadow Drive. The farm will be relocated to allow for construction of the East Wing. The new location for the farm is just north of the West Wing, at the northern side of the surface parking lot. This location was reviewed and approved as an element of the CUP for the West Wing. Application for this facility has been submitted to the town independent of the East Wing CUP application. Following the land exchange and during construction of the future Evergreen Lodge redevelopment, areas necessary for oxygen deliver truck maneuvering will be impacted. This will be addressed one of three ways - smaller delivery trucks that require less maneuvering space will be used to service VVMC; portable oxygen trucks will be brought on-site during phases of Evergreen construction that will limit truck maneuvering VVMC East Wing Redevelopment Page 25 Conditional Use Permit Application space; or the oxygen farm will be re -located to a location west of the West Wing next to Lot 10. As a side note, re -location of the oxygen farm would remove encumbrances to the development of future expansion at the north side of the VVMC campus. An element of this CUP application is to re -locate the oxygen from its location at the north side of the campus to the location depicted below. Final determination on if or when the oxygen farm is re -located (or if during Evergreen construction alternative oxygen delivery means are deemed the preferred solution) will be made in the future. Mobile Imaging Approximately twice each year a mobile imaging truck services VVMC (typically to provide imaging capabilities when on-site equipment is being serviced or replaced). The mobile imaging truck is a large semi that currently operates at a location immediately west of the ambulance building. This location is problematic for two reasons — the size of the imaging truck requires a large area for maneuvering (that will be reduced with the Evergreen Land exchange) and the location of the imaging truck is a hindrance to future VVMC expansions on the north side of the campus. For these reasons the location for the mobile imaging truck is proposed to be moved to immediately east of the East Wing along West Meadow Drive. The location for the mobile imaging truck is depict on the CUP plan set. The north/south pedestrian corridor in this area is 20' in width, providing sufficient room for the truck while maintaining space for pedestrian flow during the limited times each year the truck will be on site. VVMC East Wing Redevelopment Page 26 Conditional Use Permit Application North/South pedestrian connection The VVMC MP identifies as a desired improvement a north/south pedestrian connection, preferably one that is ADA compliant, at the eastern end of the campus. A pedestrian connection is generally depicted on the circulation plan below. Refer to the CUP plan set for specific information on this connection. There is a great deal of activity that must be accommodated at VVMC's new entry off South Frontage Road. This includes ambulance access to the new ambulance bay, vehicle drop-off at the entry to the hospital, vehicular access to the below grade parking structure and pedestrian movement between the main campus and the Medical Professional Building. Accommodating these activities, dealing with grade changes, and providing a safe north/south pedestrian route have influenced the location and design of the north/south pedestrian connection. The north/south pedestrian connection is located at the east end of VVMC property and includes a sidewalk along the east side of the main vehicular drop-off and a wider pedestrian corridor along the southern end of the East Wing where the connection links to West Meadow Drive. In between these two sections is a stairwell that will allow pedestrians to travel through the site. The stairs are necessary due to grade changes and to have a pedestrian route that avoids vehicular traffic on the vehicle ramp that serves both parking structures (to the new East Wing Structure and the Medical Professional Building). Due to site and grade constraints (there is +/-24' of grade change between South Frontage Road and West Meadow Drive), this connection is not ADA compliant. During normal hospital hours elevators proximate to the lobby will be available to transport pedestrians between Levels 1 and 3. "UjL. -6 c; Ppnscd &J—.1k: jr��eka:aj- FxisUng Ras Step ti.J NOrrh /Snuth ('nnnec ion ' wft -1 {.us Sm p:��9r The diagram above depicts the proposed north/south pedestrian connection on the east site of VVMC. VVMC East Wing Redevelopment Page 27 Conditional Use Permit Application Sign Program A comprehensive sign program for VVMC is currently under development. Due to the size of the site, the complexity of the campus and unique sign parameters for medical facilities, it is very likely that this sign plan will include requests for variances to the Town's sign code. This sign program will be submitted in the coming weeks. Development standards As per the General Use zone district, all site development standards are to be established by the PEC. Diagrams and calculations of development/zoning standards are found in the appendix of this report. These calculations have been prepared for the entire VVMC campus and address: • lot area/site dimensions, • setbacks, • site coverage, • landscape area Note that parking considerations are addressed elsewhere in this report. VVMC East Wing Redevelopment Page 28 Conditional Use Permit Application Rooftop mechanical The CUP plan set includes a roof plan with preliminary information on rooftop mechanical equipment and the location of elements proposed to visually screen these features. Mechanical equipment for the heliport building will be enclosed within Level 4 of this building. Mechanical equipment will also be located atop Level 3 on the south side of the East Wing. The diagram below provides a conceptual indication of how Level 3 equipment will be screened. To minimize the visual impact of equipment from West Meadow Drive, rooftop mechanical equipment is set back +/-15' from the south edge of the East Wing. Rooftop equipment needs will evolve as the building design progresses. Final design of rooftop mechanical and screening features will likely be determined during the Design Review Process. VIEW FROM EVERGREEN WMC East Wing Redevelopment Conditional Use Permit Application 4-M Page 29 V. CONFORMANCE WITH APPLICABLE REVIEW CRITERIA Explanations for how the proposed East Wing expansion conforms to CUP review criteria will be provided in an updated CUP submittal to be provided prior to formal review by the PEC. NOTE — responses to how the proposed East Wing conforms with CUP criteria will be provided following coordination with town staff and prior to PEC review. (1) Describe the precise nature of the proposed use and measures proposed to make the use compatible with other properties in the vicinity. Response (2) The relationship and impact of the use on development objectives of the Town. Response (3) The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facility needs. Response (4) The effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking area. Response (5) The effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. Response WMC East Wing Redevelopment Page 30 Conditional Use Permit Application VI. APPENDIX East Wing Parking Demand Calculations Examples of Automated Weather Observing System (AWOS) Examples of heliport windsocks Examples of heliport lighting Draft Facility and Training Manual for Heliport Draft Letter of Agreement with Helicopter Air Ambulance Providers Development Standard Diagrams WMC East Wing Redevelopment Page 31 Conditional Use Permit Application VVMC PARKING ANALYSIS CUP East Wing Expansion 5/1/2017 MethodoloM Existing parking demand using employee based formula from 2014 Parking Report + West Wing as per PEC review+ East Wing+ multi-use credit Pre-East Wing Parking Conditions Related Considerations/Follow up/ Parking Use Commentsuestions Assumed 569 employees, 58 beds, 155 exam baseline for entire campus, pre-WW construction, rooms (does not include multi-use credit, that 58 bed count reduced to 54 beds during 782 using emp based formula, from 2014 parking report is factored below) WW review (see below) Total demand for WW included deduction of new requirement from WW (this parking demand was 8 spaces for reduced size of CMM and 4 41 approved by Town) spaces for removal of 4 patient beds East Wing Uses/level 1 Uses/spaces associated with Dock are all No new employees necessary for staffing support spaces, no new employee 0 Loading Dock loading dock. generation 0 Central Utility Plant No new employees necessary for staffing CUP. Technically not officed on this level, assuming 5 additional employees for security, 5 Operations staff housekeeping, maintenance, etc East Wing Uses/level 2 New VSO space is 7015gsf with 12 exam rooms. 10 clinic employees as per census (typical M-F scenario). Added 4 employees for 4 research offices. Added 4 additional for VSO is relocating from MPB. Allocating cushion (employee growth). Note - existing parking for new use allows for re-purposing space in MPB is 3750 (3306 clinic, 444 of existing space with no new parking 30 Vail Summit Ortho research) demand. HH is relocating from MPB. Allocating 3128 gsf of space in EW. Existing HH space in parking for new use allows for re-purposing MPB is 2,370sf. Assume 9 employees and 11 of existing space with no new parking 20 Howard Head treatment beds. demand. 2,882SF. This space to be left as shell space until use is proposed/parking and emp 0 Shell Space housing addressed. Volunteer office/gift shop storage, patient services, 0 patient access coordinator, swithcboard, etc., All existing uses/de-compression space. East Wing Uses/level 3 De-compression, no employee increase from existing. New ED space is 9,417SF (this includes 757SF on Level 4). Existing ED space 0 ED is+/-5,503SF. to staff. De-compression, no employee increase from existing. Proposed space is 5,937sf (this includes 119SF on Level 4). Existing space is 0 Imaging +/-4,561. De-compression, no employee increase from 0 Gift Shop and Pharmacy existing. Proposed space is 1,609SF. Gift shop is staffed by volunteers. Lobby seating is primarily for general lobby 2 Coffee shop New use. Proposal is for 572 SF. seating, not exclusive to coffee shop. 16 employees per OR (from Employee 32 VVSC - Two new OR's Generation Study done in 2015 for west wing) De-compression, no increase to employees from existing. Total SF devoted to "public 0 Admissions/public support space support" is 2,078SF. De-compression, no employee increase from existing. 7,067sf proposed for garage and patient drop-off. Replaces existing +/-2400sf Expanded space will internalize 0 Ambulance Garage garage space. uses/activities that currently occur outside. East Wing Uses/level 4 De-compression, no employee increase from existing. Proposed 3,314sf. Existing office 0 Ambulance offices/sleep quarters space is+/-2400sf. 0 Emergency Department ED Sf on Level 4 (1,235SF) is addressed above. Imaging SF on Level 4 (119SF) is addressed 0 Imaging above. 2,115SF of meeting room space is for internal/staff use. Replaces 1,876 sf in EW 0 Meeting space that will be demo'ed. 0 Mechanical space 3,183SF of mechanical space. East Wing Uses/Level 5 12,524SF. This space to be left as shell space until use is proposed/parking and emp 0 Shell Space housing addressed. East Wing Uses/Level 6 12,627 SF. This space to be left as shell space until use is proposed/parking and emp 0 Shell Space housing addressed. SUMMARY 912 Total Gross Parking Spaces 707 mulit use credit (22.5%) On-site spaces proposed - 469 garage/52 surface/76 602 MPB 103 spaces to be addressed via managed parking solutions R g � 0° LL -L LLI -� U) Q3 a LWT O a L O - m L O LL V mi J L CL x W W rl N L i 0 z L w V ►7 PA LAIN L O CL - L v V.� Z WIND CONES WC807 LED Et Incandescent Primary Wind Cone NON -FRANGIBLE Compliance with Standards FAA: L-807 8 L -807(L) AC 150/5345-27 (Current Edition) and the FAA Engineering Brief No. 67. ETL Certified. Uses FAA L-807, Provides visual surface wind direction and velocity L -807(L) information to pilots in flight or on the ground at airports and heliports Features • Available externally lighted, internally lighted, or unlighted • LED or halogen lamps • All LED models feature: 50,000 to 100,000 hour lamp life, virtually maintenance free Multiple lamp circuits for improved reliability 80-90% less power consumption than halogen lamps A long -life LED obstruction light Integral power adapter on series circuit models • An incandescent L-810 obstruction light is included on halogen - lighted models • Size 1 (18" dia. x 8' long) or Size 2 (36" dia. x 12' long) wind socks • The pole is center -hinged with 4" diameter steel on the bottom and 3" diameter steel on the top • A center -mounted braked winch allows 1 -person maintenance. • The four anchor bolts are a one-piece welded assembly, ready to drop in the ground • The aluminum basket is welded, one piece, with pre-installed bearings • Raincaps protect the bearings from weather • The nylon sock is treated for rot, mildew, and water repellency • Powder coat painted international orange • Made in the USA and ETL Certified by Hali-Brite, Inc., Crosby, MN. Operation External LED Light External Halogen Light 1 -aa• o (TW S) The operation of the wind cone is entirely dependent on the di- 416' a rection and relative velocity of the surface wind. Movement of the wind through the open throat of the cage and into the sock causes the tail to inflate. The tail of the inflated sock indicates true wind direction for velocities as low as three knots through a 360' circle about the vertical shaft. A GA' 60- 4. UX C - 4.W 4.00' r 369' .. 3 O ADB= Airfield Solutions Internal LED Light Internal Halogen Light • "60- Base ,8T Layout a.0a' NOTE. Only 4 Anchor 3-89' a.a Bolts Required 3071 Rev. B I Call for Manual H - 3 WIND CONES WC807 LED Et Incandescent Primary Wind Cone Wind Cone Selection Chart ADB Airfield Solutions Product Number ee Notes FAA Size FAA Style Power Source Lamp Type Fixture VA's Fixture Watts',' Weight (lb) Replacement Lamp L807 -S1 -UN -NON -ON -N 1 II Unlighted None None 0 0 187 None L807 -S1 -EX -120 -ON -5 1 1-A External 108-132 VAC LED 15 14 198 9200-0032 L807 -S1 -EX -230 -ON -5 2 1 1-A External 207-253 VAC LED 15 14 198 9200-0044 L807 -S1 -EX -66A-0 N-5 4 1 1-A External 2.8-6.6 AMP LED 28 26 197 9200-0034 L807 -S1 -IN -120 -ON -5 1 I-Blnternal 108-132 VAC LED 32 19 200 9200-0038 L807 -S1 -EX -120 -ON -N 1 1-A External 108-132 VAC Halogen 191 191 196 3400-0122 L807 -S1 -IN -120 -ON -N 2 1 I-Blnternal 108-132 VAC Halogen 316 316 198 3400-0100Regent L807 -S1 -EX -12 -ON -5 1 1-A External 11.5-13 VDC LED 6 6 197 9200-0033 L807 -S1 -IN -12 -ON -5 2 1 I-Blnternal 11.5-13 VDC LED 6 6 197 9200-0041 L807 -S1 -IN -66A-0 N-5 4 1 I-Blnternal 2.8-6.6 AMP LED 41 37 198 9200-0039 L807 -S2 -UN -NON -ON -N 2 11 Unlighted None None 0 0 199 None L807 -S2 -IN -120 -ON -5 2 I-Blnternal 108-132 VAC LED 60 32 212 9200-0040 L807 -S2 -EX -120 -ON -5 2 1-A External 108-132 VAC LED 22 21 210 9200-0035 L807 -S2 -EX -230 -ON -5 2 2 1-A External 207-253 VAC LED 22 21 210 9200-0043 L807 -S2 -EX -66A -ON -5 4 2 1-A External 2.8-6.6 AMP LED 28 26 209 9200-0037 L807 -S2 -EX -120 -ON -N 2 1-A External 108-132 VAC Halogen 191 191 208 3400-0122 L807 -S2 -IN -120 -ON -N 2 I-Blnternal 108-132 VAC Halogen 516 516 210 3400-0100Regent L807 -S2 -EX -12 -ON -5 2 1-A External 11.5-13 VDC LED 10 10 210 9200-0036 L807 -S2 -IN -12 -ON -5 2 2 I -B Internal 11.5-13 VDC LED 10 10 210 9200-0042 L807 -S2 -IN -66A -ON -3 3 2 I -B Internal 2.8-6.6 AMP LED 57 53 210 9200-0031 L807 -S1 -IN -230 -ON -5 1 I-Blnternal 198-256 VAC LED 40 21 200 9200-0045 L807 -S2 -IN -230 -ON -5 2 I-Blnternal 198-256 VAC LED 76 36 212 9200-0046 Notes 1. Power consumption specifications include the L-810 obstruction light 2. This FAA Style is not ETL certified 3. Requires 200 watt L-830 transformer, sold separately 4. Requires 100 watt L-830 transformer, sold separately 5. Isolation transformer VA loss not included FAA Wind Cone Classifications Size 1: 8 foot Size 2: 12 foot Style I -A: Externally Lighted Style I -B: Internally Lighted Style 11: Unlighted Product specifications may be subject to change, and specifications listed here are not binding. Confirm current specifications at time of order. H - 4 3071 Rev. B I Call for Manual Spare Components Description Part No. Wind Sock, Size 1 (18" dia. x 8' long, orange) 7400-0000-1 Wind Sock, Size 2 (36" dia. x 12' long, orange) 7400-0002 Lamp, 120V Incandescent Obstruction Light 3400-116TS120 Lamp, 120V Halogen, External 3400-0122 Lamp, 120V Halogen, Internal 3400-0100Re- gent ADB Airfield Solutions Leuvensesteenweg 585 B-1930 Zaventem Belgium Telephone: +32 (0)2 722.17.11 www.adb-air.com ADB Airfield Solutions, LLC 977 Gahanna Parkway Columbus, OH 43230 USA Telephone: +1 614.861.1304 +1 800.545.4157 O ADB Airfield Solutions All rights reserved Compliance with Standards ICAO: Annex 14, Volume II, paragraph 5.3.6 to 5.3.8 NATO: STANAG 3652 Various national standards Uses Touchdown zone and lift off area perimeter (TLOF) Final approach and take off area (FATO) Aiming point Features • Part of a comprehensive range of inset lights covering all heliport lighting requirements. • Designed and built with simplicity and ease of maintenance in mind. • Lightweight, sturdy, low-energy and environment friendly lighting fitting (no cadmium plating). • Double water barriers seal all possible moisture ingress paths. • Extensive use of aluminium alloys reduces fitting weight and eases handling in the field. • Low temperature light. • Hardened glass lens, clear or through coloured. • Low protrusion above ground (10 mm) reduces vibrations induced in the lighting fitting, thereby increasing lifetime, particularly of the lamp. • Absence of negative slope in front of the lens guarantees optimal light output under worst weather conditions. • Available for series (6,6A) and parallel supply (230V AC). • Long life halogen lamps. Over 1000 hours at full intensity. • Lens mechanically clamped to light cover through moulded, replaceable seals. Lens replacement by maintenance personnel is fast and easy and does not require any sealing compound or resin. • No optical adjustment required after replacement of lamp, lens or reflector. • Plug for air pressure -testing of fitting after overhaul. • Smooth outer surface of light cover. • Dedicated rings available to fit mounting bases and seating rings to other standards. • Specific tools have been developed to ease installation and subsequent maintenance. Details available on request. Airfield Solutions Fig. 2 —1 M A.11.100e 0 Construction (Fig. 3) 1. High tensile strength screw with washer (2) 2. Aluminium alloy cover 3. Lens, clear or through coloured depending on the application 4. Labyrinth gasket 5. Lens gasket protection 6. Lens clamping ring 7. Optical assembly 8. Die cast aluminium alloy inner cover 9. Seal between light and base 10. Pressure relief and test plug 11. FAA L-823 2 -pole plug moulded on heat resistant wires 12. Wire clamp with grommets 13. Terminal block 14. Film disc cutout (optional) 15. Prefocus halogen lamp - 6,6 A 16. "O" ring seal between cover and inner cover Finish Corrosion proof aluminium alloy cover, inner cover and optical assembly. Electrical Supply Series supply 6.6A through a series transformer (catalogue leaflet A.06.112). Two or more fittings may be series -connected and fed from one series transformer making use of optional film disc or electronic cutouts. Parallel supply 230V AC through a step - down transformer, mounted in a dedicated extension of the shallow base. Photometric Performances Series supply Lam p: • One 65W - 6.6A - Pk30d prefocus halogen lamp - 1000h rated life at full intensity, for white light distribution • One 48W - cold mirror prefocus halogen lamp - 1500h rated life at full intensity, for green light distribution • Also available with 45W - Pk30d lamp, for white light distribution its' Fig. 3 FTO-vertical distrubution white light LV R 250 65 VV >250ca up to 90 200 150 cd 100 50 0 Fig. 4 0 15 30 45 60 75 90 vertical angle (&gr.) FTO-vertical distrubution green light 80 70 60 50 cd 40 30 20 10 0 0 5 10 Fig. 5 15 20 25 30 35 vertical angle (degree) Installation and Outline Dimension (in mm) dia. ± 225 _�\ 3 3 5 4 Installation on a 8" dia. HPI shallow base Fig. 6 Packing Data 1. Light 2. Shallow base 3. Secondary wires 4. Resin 5. Conduit (0 100 mm) Power Mounted Weight Cardboard box supply on a (with lamp) dimensions (mm) shallow base Net Gross Series no 2.7 2.9 210 x 210 x 100 supply yes 5.5 5.7 230 x 230 x 150 Parallel yes 5.5 5.7 230 x 230 x ... supply Installation Series supply The 8" or 12" shallow base is sealed by means of resin. Correct positioning and alignment are obtained with a jig with sighting telescope. Wires between the light and the series transformer are installed in sawcuts in the pavement filled with resin. Alternatively, the wires can be run into a conduit ending into the bottom of the base. Mounting on existing or new larger diameter bases is possible by means of dedicated adaptor rings. Parallel supply The FTO is delivered mounted on a 8" shallow base (Fig. 6). The 8" base is sealed by means of resin. Correct positioning and alignment are obtained with a jig with sighting telescope. The power supply cable is installed in sawcuts in the pavement filled with resin. For detailed information, please refer to the mounting instructions supplied with the FTO. ADB's technical team is at disposal of users and contractors to provide guidance and advice in order to help solving any particular installation problem. Ordering Code Type FTO Beam Omnidirectional = 3 Lamp power 1 x 45W = 045 1 x 48W = 048 (TLOF) 1 x 65W = 065 Beam width Omnidirectional = O — Beam colour Clear Aiming point = C Yellow = Y Green for TLOF = G Mounting Without base = 0 With 8" shallow base = 1 Power supply Series 6.6A = S I FT03045OC1 S Parallel 230V AC = P (**) I Special requirements to be specified in full text = S Options: Film disc cutout (in fitting) Special executions adapted to specific National Standards available. Details available on request only for series supply always supplied with shallow base and transformer Suggested Specification The low intensity omnidirectional inset light shall comply with all requirements of ICAO Annex 14 Vol. II for heliport lights, paragraph 5.3.6 to 5.3.8. The electrical supply shall be either a 6.6A series circuit or a parallel 230V AC source via a build -in stepdown transformer. Depending on the application the lamp shall be either a 45W or 65W - 6.6 A Pk30d prefocus halogen lamp or a 48W cold mirror prefocus halogen lamp with an expected life of more than 1000 hours at full intensity. The lens shall be user replaceable without need to apply sealing compound. When required the lens shall be through coloured. No separate colour filter shall be used. The projection above ground level shall not exceed 10 mm. The absence of a negative slope in front of the lens shall guarantee an optimal light output even in the worst weather conditions. The top part of the light shall be made from forged aluminum alloy. Watertightness shall be ensured through double waterbarriers. Grommets shall be used for the entry of the wires inside the inner cover to allow for easy replacement of accidentally damaged wires. All components shall be corrosion proof without using environment aggressive protective coatings. The light shall resist all stresses imposed by rollover and static loads of present day helicopters without damage to the light or helicopter or vehicle tires. The lighting fixture shall suit for mounting on a 8"dia shallow base or on larger diameter shallow or deep bases via adaptor rings. ADB ©ADB all rights reserved order number DOCA011100EV2 Airfield Solutions subject to modifications HELIPORTS EHP-L LED Elevated Heliport Perimeter Light Compliance with Standards FAA: Designed according to AC 150/5390-2 Heliport Design. L -861T AC 150/5345-46 (Current Edition) and the FAA Engineering Brief No. 67. ETL Certifi ed (L -861T). Uses EHP is intended for use as a heliport perimeter light. The green and yellow omnidirectional light is used to defi ne the perimeter of the area the helicopter requires for touchdown and lift-off (TLOF). • Yellow EHPs are typically used on military applications Green EHPs are typically used for new civil applications Blue EHPs can be used for lead-in taxiway applications Features Overall height installed is less than 8 inches, complying with AC 150/5390-2C requirements for raised perimeter lights Average individual LED life of 50,000 hours (minimum) 95-264 VAC, 50/60 Hz power supply minimizes installation costs by reducing required cable run wire size. Light output stays constant regardless of input voltage range. EHP with arctic option (U.S. Patent 7192155 B2) uses a ther- mostatically controlled heater to prevent ice and snow buildup from obscuring light output. Melts ice similar to traditional incandescent fi xtures. Thermostatically controlled heater cycles on and off when temperature drops below freezing, reducing overall energy consumption For voltage -driven applications, the EHP with a thermostatically controlled arctic option is 2.6 times more effi cient in warm weather operations and 1.5 times more effi cient than a typical 54 W(VA) fi xture in cold weather operations More than 500,000 ADB elevated LED fi xtures are in use around the USA Direct replacement for incandescent fi xtures Fixture uses aluminum casting, stainless steel hardware, and is protected with aviation yellow powder coat fi nish All parts are corrosion -resistant Rugged, low-profi le design reduces the potential for damage in the FATO perimeter For additional features common to all of ADB's elevated LED fi xtures, see data sheet 3043. Operating Conditions Temperature: -40 ° F to +131 ° F (-40 ° C to +55 ° C) Humidity: 0 to 100% Wind: Withstands wind velocities up to 300 mph (480 kph) 1 - 4 3009 Rev. G I Manual No. 96AO407 ADB Airfield Solutions LED Ordering Code EHP-M.N.0 LED Color ' G = Green' , Y = Yellow' ' B = Blue 'Power 1 = Voltage Driven, 95-264 VAC, 50/60 Hz' ; 2 = 50/60 Hz, Current Driven, 2.8-6.6 A ' Overall Height 1 = 8 inches with junction box, no coupling' 2 = 16 inches with junction box, 1.5 -inch coupling' ; 3 = 24 inches with junction box, 1.5 -inch coupling' ' 4 = 8 inches w/out j -box, with 1.5 -inch coupling 5= 8 inches w/out j -box, with 2 -inch coupling i 6 = 16 inches w/out j -box, with 1.5 -inch coupling 7 = 24 inches w/out j -box, with 1.5 -inch coupling 8 = 16 inches w/out j -box, with 2 -inch coupling 9 = 24 inches w/out j -box, with 2 -inch coupling A = 12 inch OAH w/out j -box, with 1.5 -inch coupling B = 12 inch OAH w/out j -box, with 2 -inch coupling Arctic Option 0 = Without arctic option 1 = With arctic option' Notes Not ETL Certifi ed ' When powered by a parallel circuit, heater is designed for use at only 120 VAC, ±10%, 50/60 Hz. Electrical Supply Current Driven W/out Heater With Heater 2.8-6.6 A, 50/60 Hz, 12 VA max. 2.8-6.6 A, 50/60 Hz, 27 VA max. Voltage Driven W/out Heater With Heater 95 VAC (min.) - 264 VAC (max.), 50/60 Hz, 10 W (21 VA) max. 120VAC, ±10%, 50/60 Hz, 25 W (36 VA) max. HELIPORTS EHP-L I LED Elevated Heliport Perimeter Light Installation Options Stake mounting A 2 x 2 x 30 inch (5.08 x 5.08 x 76.2 cm) galvanized steel angle stake assembly is sold separately (Part No. 44130348). The EHP frangible coupling screws directly into a 1.5 -inch threaded hub as- sembly making the fi xture mechanically and electrically frangible. Base plate A 12 -inch base plate with a 1.5 -inch threaded hub assembly is sold separately (Part No. 1935). A plastic base plate with 2 -inch hub is also available. The base plate mounts on a 12 -inch L-867 base can (Also sold separately. Call ADB for details). Conduit elbow A conduit elbow with a 2 -inch hub assembly is pre -cast or poured in the excavation, ready to receive the fi xture at ground level. (Part No. 1409.00.020). Junction box A junction box ready for direct mounting or burial in concrete can be provided. Contact ADB for details. Conduit Elbow Base Plate Conduit Elbow ADB Airfi eld Solutions ADB Airfi eld Solutions, LLC Leuvensesteenweg 585 977 Gahanna Parkway B-1930 Zaventem Columbus, OH 43230 Belgium USA Telephone: +32 (0)2 722.17.11 Telephone: +1 614.861.1304 www.adb-air.com +1 800.545.4157 Spare Components Refer to the manual to order spare parts. Packaging ADB Airfield Solutions Assembled Fixtures Carton Dimensions Indiv. Weight* Individual 12 Per Box AIL 8 -inch OAH 6.5 x 6.5 x 20.5 in 16.5 x 21 x 20.5 in 2.75 lb 16.5 x 16.5 x 52 cm 41.9 x 53.3 x 52 cm 1.25 kg 16 -inch OAH 6.5 x 6.5 x 20.5 in 16.5 x 21 x 20.5 in 2.75 lb 16.5 x 16.5 x 52 cm 41.9 x 53.3 x 52 cm 1.25 kg 24 -inch OAH 6.5x6.5x31 in 16.5x21 x33.5 in 4 l 16.5 x 16.5 x 79 cm 41.9 x 53.3 x 85 cm 1.81 kg * Weight based on unpacked EHP with arctic option Energy Cost Savings LED Fixture Load Incan./Tungsten Halogen Load Energy Savings Current Driven, Without/Inactive Heater' 12 VA 54 VA 4.5 times Current Driven, without Heater Active' 27 VA 54 VA 2.2 times Voltage Driven, Without/Inactive Heater' 21 VA 54 VA 2.6 times Voltage Driven, without He r Active 36 VA 54 VA 1.5 times ' Fixture load does not include isolation transformer load © ADB Airfi eld Solutions All rights reserved Product specifi cations may be subject to change, and specif cations listed here are not binding. Cont rm current specifi cations at time of order. 3009 Rev. G I Manual No. 96AO407 I - 5 Heliport Facility and Training Manual DRAFT Vail Valley Medical Center Heliport 181 West Meadow Drive Vail, Colorado 81657 December 5, 2016 I f 573 ✓ t, bIdgS �0� O �`9^ i •�� . 'JiC, �.- IJ 'tee ® i o W600 `�` � DOB1=ERRIVP� o � � �■ 1 I Qfr 9 • i_a�� ` 382 lx ' ss ,40r67 �1 1 bora -� Qvo (283) H Avail �dwar s r ■ i omoo. ��FlDlE ; ski area /�jUNDS ti ■�P+S ,7816 substation: �,lo �ilake_ 3} }�fnsCo area 05 p S 718 11888 # 98 �I 4d9 [e eRea C1ifE _ u R MTO"A'WOS. 3 1,T8 075 Y Developed & Distributed By: LIE7(PERTS ItrTERNATIONAL LLC,'_ ,o,�„„ow„ed Formetty RaymwWA. Syms d Assorralea anti Operated An Aeronautical Consultancy 28 Baruch Drive, Long Branch, New Jersey 07740 Phone (732) 870-8883 ■ Fax (732) 870-8885 Web: www.heliexpertsinternational.com ■ Email: info(�Oeliexp.com TABLE OF CONTENTS Section Description Page 1 Application 1 Facility Information 4 Aeronautical Map Overlay 5 Heliport Airspace Overlay 6 Heliport Site Overlay 7 2 Responsibilities and Guidelines 8 • Administration 8 • Medical Staff 9 • Security St 9 • Maintenance St 11 3 Safety and Training ogram 13 • Application 16 13 • Basic Information: The Helicopter 13 • Hazards of Rotating Blades 14 • Personnel Around Helicopters 15 • Noise Hazards 16 • Downwash Hazards 16 • Heliport General Safety List 17 4 Emergency Procedures & Notification Sheet 18 5 Emergency Grid Map 20 7 Heliport Emergency Planning and Training 21 8 Pilot Briefing Sheet 24 HeliExperts International LLC ©2016 All Rights Reserved Page i DRAFT WMC Heliport Manual HEI-Hosp APPLICATION This Heliport Facility and Training Manual is designed for the heliport owner and designated users. This manual covers the minimum standards that should be addressed with respect to facility administrative management, security and maintenance oversight, flight operations, safety and training. This manual is designed to be used for the initial training of all personnel whose job description includes any activity involving work conducted on or around the heliport. Prior to participating in any helicopter operations all personnel should participate in the training outlined in this manual. Subsequently this manual and its outlined training is designed to facilitate annual recurrent training requirements set forth in NFPA-418, Chapter 10.2. This manual provides the necessary background information and required reading for the property owner, his representative(s) and property management team to be competent and conversant in safe heliport operations. Everyone directly or indirectly involved with these functions should be provided the opportunity to review this manual, to include the sections on safety, general operating rules, along with professionally administered hands- on training for individuals whose duties include responsibilities at or around the heliport. PILOT BRIEFING SHEET & FACILITY INFORMATION PACKET Section 8 on page 25 contains a Pilot Briefing Sheet which has been specially designed for dissemination to flight operations personnel. Anyone at the facility dealing with the heliport and flight operations should refer to and be familiar with the facility information included on pages 1 through 7. The aforementioned Pilot Briefing Sheet should be made available to any and all helicopter operators who may have a foreseeable need or requirement to land at this facility. 14%* EMERGENCY PROCEDURES & NOTIFICATION SHEET An Emergency Action Plan and Notification checklist can be found on pages 17 and 18. This checklist is to be utilized in the case of any helicopter incident or accident. The heliport owner should post this checklist conspicuously for use on-site to include maintaining a copy at security. Pre -accident planning and training should be practiced on an annual basis to ensure all personnel are properly trained. This is in addition to the Heliport Emergency Procedures section which details specific training procedures and interfaces with the local emergency management representatives. CAMPUS EMERGENCY/SECURITY GRID MAF On page 19 is an Area Emergency/Security Grid Map with street labels as recommended by NFPA-418 Annex B.1.4.5. In the event of an incident or accident this map can be used to describe the exact location of an emergency occurring near the heliport site. Copies of this map should be posted in the heliport waiting area where security personnel are stationed during flight operation as well as supplied to the local Fire Station(s). HeliExperts International LLC ©2016 All Rights Reserved Page 1 DRAFT WMC Heliport Manual HEI-Hosp PPR (PRIOR PERMISSION REQUIRED): Vail Valley Medical Center (VVMC) policy requires a Letter of Agreement for any helicopters to land at their heliports. This can be accomplished through direct contact with the heliport manager xxxxxx xxxxxxxx, at (xxx) xxx-xxxx who will refer requesters to the proper personnel. For those helicopter operators where written permission is in place, Hospital Security along with in-house medical contacts will be notified of any helicopter transport as soon as it has been scheduled. VVMC will act as the coordinator for all helicopter and heliport operations. Specific notice is required for each operation. All standard operators will have reviewed this material and have a specific written agreement for use of the VVMC Heliport. Pilot acknowledgement of reading and agreeing to follow the prescribed procedures contained within this briefing material is required. ':LIGHT PATHS: Recommended heliport Approach/Departure paths are depicted on enclosed aerial photo inserts. Approach/Departure Paths: 2800/1000 Is a curved approach/departure path oriented along the 1-70 Interstate corridor to the East of VVMC and supports a standard approach departure angle of 8- 120 and greater, and is free of obstacles within the 8:1 App/Dep floor as of the printing of this manual and is suitable for day, night and NVG operations. • 0600/2400 Is a curved approach/departure path oriented along the 1-70 Interstate corridor to the west of VVMC and supports a standard approach departure angle of 8-120 and greater, and is free of obstacles within the 8:1 App/Dep floor as of the printing of this manual and is suitable for day, night and NVG operations. Low altitude overflight of the Vail Valley residential areas to the south of the 1-70 Interstate corridor beyond the recommended approach departure paths should be avoid whenever possible. Pilot discretion and safety of operations dictate the best course of action for all potential situations. HeliExperts International LLC ©2016 All Rights Reserved Page 2 DRAFT VVMC Heliport Manual HEI-Hosp SIZES AND LIMITATIONS: The "Design" helicopter for the WMC heliport is the AgustaWestland AW -139. Key Heliport Dimensions Area as Follows: • TLOF (Touchdown and Liftoff Area): • FATO (Final Approach and Takeoff Area) • FATO Safety Area: • TLOF Max Gross Weight Capacity: 46'X 46' 85'X 85' 115'X 115' 15,000 lbs. HeliExperts International LLC ©2016 All Rights Reserved Page 3 DRAFT WMC Heliport Manual HEI-Hosp FACILITY INFORMATION FAA Identifier -To Be Determined - Facility Name Vail Valley Medical Center Heliport Address 181 West Meadow Drive Vail, Colorado 81657 Latitude/Longitude (estimated GPS) N - 390 38' 37.95" / W - 1060 22' 53.81 " N - 390 38.633'/ W - 1060 22.897' N - 39.6438760 / W - 106.3816150 Heliport Elevation (estimated) 8,250 ft. / 2,514 m (MSL) // 75' / 23m (A GL) Preferred App/Dep Paths 2800 / 1000 (curved) 0600 / 2400 (curved) Magnetic Variation 9.020 E Size: TLOF: 46' X 46' FATO: 85' X 85' FATO Safety Area: 115' X 115' Max Gross Weight 15,000 lbs. Lighting Perimeter Wind Indicator Yes / Lighted AWOS xxx.xxx Radio equenc xxx.xxx Hours of Operations Day & Night / VFR Only Type Operations Private Use PPR (Prior Permission Required) On Site Manager Xxxxxx xxxxxxx • Phone (offi (xxx) xxx-xxxx • Phone (cell) (xxx) xxx-xxxx Security (xxx) xxx-xxxx Maintenance (xxx) xxx-xxxx HeliExperts International LLC ©2016 All Rights Reserved Page 4 DRAFT WMC Heliport Manual HEI-Hosp AERONAUTICAL MAP OVERLAY Vail Valley Medical Center Heliport - P • ME XMap_) 8 j FAA ID: TBD o Location (Estimated) aec q�,! N - 390 38'37.95" ge •� ° W 1060 22'53.81" - .11484' '� 115 o Elevation: 8,250 ft. • 1 • bldgs b`ry \may n ti _ •y n VVMC Heliport 1 tl 600 p0 o r• • 11260 0 E-AG1 362�r t tVi !0010 57 A,o (283); .dail-�' -"1rFlDlF area ` �Sici ydo 60 • �i 11 • f ,_ ®_ SS • N' 8L' .14603 11888 13092 `• f Red Cliff 'b dge :�' �area s `J1� .� '' 1 l r l l •' MTN-AWOS 3 1 l3 07 do Pa a Denver Sectional E 95th Edition onds r Published: 21 JUL 2016 EM Data use subject to license. N M Del-orme. XMap® 8. 0 1 2 3 4 5 www-delorme.com MN (8 90 E) Data Zoom 9-7 HeliExperts International LLC ©2016 All Rights Reserved Page 5 DRAFT WMC Heliport Manual HEI-Hosp HELIPORT AIRSPACE OVERLAY Vail Valley Medical Center Heliport HeliExperts International LLC ©2016 All Rights Reserved Page 6 DRAFT WMC Heliport Manual HEI-Hosp HELIPORT & BUILDING AREA Vail Valley Medical Center Heliport New VVMC Heliport OLD VVMC Heliport ' (f; � �� f�.10 — n T .� I HeliExperts International LLC ©2016 All Rights Reserved DRAFT VVMC Heliport Manual Ty/ Page 7 HEI-Hosp Responsibilities and Guidelines Four separate departments are involved to one degree or another with helicopter operations: • Hospital Administration • Hospital Medical Staff • Security Staff • Ground Maintenance Staff Each department head is responsible for the safe and proper conduct of his or her staff members who, as part of their job functions, are exposed to operating helicopters at the heliport. HOSPITAL ADMINISTRATION The VVMC Facility Manager is charged with the overall operational responsibility of the landing area and will review and authorize requests for the use of the facility. All transport requests should go through the on -staff Emergency Room Department Head to ensure all parties have been notified of any pending transports. Safety requests should always receive the highest priority. Requests to operate the heliport for operations directly related to the specific site mission should receive the next priority. All accommodating operations that are not directly associated with patient transport (e.g., training, education and/or public relations events) must be reviewed and approved by senior management personnel. VVMC administration, legal, safety and risk management departments will coordinate for permission of all Helicopter Air Medical Transport agencies to assure the operator has the appropriate certifications, insurances as well as has named "Vail Valley Medical Center", its management and design team as "Additionally Named Insured" on the appropriate insurance policies. VVMC facilities manager will assure that all helicopter air ambulance operators have copies of the appropriate VVMC policies and a copy of the most up to date Pilot Briefing Information Sheet. Hospital administration has designated the VVMC Emergency Department (ED) responsible for informing VVMC's security of the details governing any authorized patient transports or helicopter landings. The expected date and time of landing, anticipated ground time (if any), type of patient to include patient destination and contact with the aviation organization involved are the minimum requirements that should be addressed and communicated. Any special needs, such as specialty patient requirements i.e. Stemi, HeliExperts International LLC ©2016 All Rights Reserved Page 8 DRAFT VVMC Heliport Manual HEI-Hosp Neonate, Balloon Pump..., multiple patients, bariatric patient, multiple aircraft and extended ground times should be handled on a case-by-case basis. The hospital administration has designated the Facilities Director to be the lead in all matters dealing with the FAA and other agencies as it pertains to their heliport and flight operations at their facility. The Director of Safety and Director of Facilities will be familiar with all pertinent information regarding the FAA Airport Master Record (FAA Form 5010) and the need for keeping that information up to date. It is noted that FAA regulations require a minimum of 90 days' notice for any construction, alteration, activation, deactivation, or changes in status at any heliport. There are also additional notification requirements for any aviation hazards which may occur on or around the heliport. HOSPITAL MEDICAL Patient Transport: The department requesting or initiating a request for the helicopter will contact the WMC ED to inform them of the transport request. The ED will notify WMC security of the pending helicopter patient transport. Medical staff may be requested to assist with patient movement to the helicopter. Additional information that should be passed along to the ED and Security Department as soon as possible in regards to any transport is: patient type i.e. Neonate, Stemi, Burn, Trauma..., need for additional lifting help, if any, number of patients, multiple aircraft and what transport program is being utilized. HOSPITAL SECURITY STAFF In addition to those specific items identified in the Heliport General Safety section, the following list identifies specific general responsibilities for security personnel. Each shift of the security personnel should include a visual inspection of the heliport to ensure that there are no unauthorized personnel, snow, ice, or debris on the heliport that may affect safe operations. If possible, immediate removal of any unwanted personnel, or correction of any deficiencies, should be performed. If such action cannot be accomplished, the heliport should be taken out of service and secured until the situation can be rectified. Regional helicopter air ambulance dispatch centers along with the hospital ED will also need to be notified immediately. 2. Check all lights and lighting systems daily. Lights that are not functioning should be reported immediately to the facilities maintenance department in charge of repairing such items. Any other safety discrepancy should also be corrected. Flight operations personnel should be notified immediately of any discrepancy. 3. A security person shall be present for all operations, e.g. landing, takeoff and loading. HeliExperts International LLC ©2016 All Rights Reserved Page 9 DRAFT WMC Heliport Manual HEI-Hosp 4. Onsite security personnel shall be trained in the proper operation of the heliport foam fire suppression system and available portable fire -fighting equipment. 5. Onsite security personnel shall also be fully trained in the activation of the facilities Emergency Action Plan. 6. Onsite security personnel shall be fully trained in the location and use of all pertinent fire alarms. 7. All security personnel should wear hearing and eye protection during all helicopter flight operations which they are exposed to as directed by OSHA standards. 8. At a minimum, 10 minutes prior to the scheduled arrival of any helicopter, onsite security personnel will go to the heliport and conduct a pre -check to verify safe and operational conditions exist. Security personnel will then await radio or telephone contact regarding the incoming helicopter. 9. When the helicopter is in sight or can be heard, onsite security personnel will reaffirm that the rooftop heliport is secure and clear. 10. Onsite security personnel shall ensure that no one approaches the aircraft while the rotor blades are in motion, unless clearly and specifically authorized by the pilot or crew on the helicopter. DO NOT APPROACH the helicopter unless specifically instructed to do so by the pilot and only if properly equipped with hearing and eye protection and trained to do so in the manner instructed by the flight operations program being utilized. 11.Onsite security personnel shall ensure that bystanders and any personnel not connected directly with the helicopter operation and the patient transport are kept clear of the heliport and at a safe distance. 12. Onsite security personnel may be asked to assist flight crew or staff members during patient transport. Safety Equipment List The following equipment is to be stored in the heliport designated area at all times and readily available for onsite operations: 1. Hearing Protection (required within 100' of running helicopter) 2. Safety Glasses (required within 100' of running helicopter) 3. Portable Fire Extinguisher 4. Radio or cell phone for direct communications with helicopter or flight department HeliExperts International LLC ©2016 All Rights Reserved Page 10 DRAFT WMC Heliport Manual HEI-Hosp HOSPITAL MAINTENANCE STAFF WMC maintenance personnel are not ordinarily associated with the operation of the helicopter during normal flight operations. However, the facility maintenance team's responsibilities are significant and contribute to the overall safe and efficient use of the heliport. Beyond the knowledge of those items identified in the Heliport General Safety guidelines, maintenance team members are responsible for the following: Maintain the heliport, the lighting system, fire extinguisher and the surrounding area in a clean and orderly manner. Removal of snow, ice, and any other debris from the area of the heliport will be the responsibility of maintenance in coordination with security and hospital administration. 2. Repaint heliport markings when they become faded or worn and difficult to see and identify. 3. Replacement of the windsock fabric before it becomes worn and tattered and no longer functional and replacement of the windsock lights as needed. 4. Perform, at a minimum, a weekly check of all lights and lighting systems when onsite. Lights that are not functioning should be replaced or repaired immediately. Any other safety discrepancy should also be corrected. Flight operations personnel should be notified immediately of any discrepancy. Coordination with WMC security department should occur during normal daily operations for any additional maintenance requirements. 5. Notify WMC administration, security personnel and regional helicopter air ambulance flight operations immediately if the heliport is not fully functional for any reason. One of the regional helicopter air ambulance flight operations can assist in making the determination on how a discrepancy may affect their operations at the heliport and suggest the most appropriate course of action. This may entail operational restrictions be imposed until corrective action can be taken. For example, if there were a problem with the heliport lighting a restriction of daytime only operations may be appropriate. SNOW AND ICE REMOVAL Areas located in northern latitudes where an appreciable amount of snow can be expected during the winter months need to develop strategic snow removal processes and procedures for their heliport. A functional approach that will provide for easy removal and disposal of accumulated snow so as not to create a hazard around the heliport and prevent potential white out conditions and slip and fall hazards is critical to long term safety. The heliport itself should be cleared of snow and ice whenever possible prior to helicopter operations being conducted. HeliExperts International LLC ©2016 All Rights Reserved Page 11 DRAFT WMC Heliport Manual HEI-Hosp To remove ice from heliports and access ramps you should NEVER use Rock Salt. Rock Salt is an extremely corrosive material in nature and can cause significant damage to a helicopters metallic structure. Rock Salt can, under the right conditions, become a serious safety hazard by becoming blown debris by a helicopters rotor wash reaching an appreciable velocity that can cause serious injury to staff or bystanders. A good low cost alternative to Rock Salt for ice and snow melt purposes is a chemical known as "Urea". Urea, or carbamide, is an organic compound that is synthesized from natural gas. The primary use for urea is as a macronutrient ingredient in fertilizers where it provides a ready source of nitrogen. There are other commercial snow and ice melt products specifically designed for aircraft applications such as potassium acetate, sodium formate and glycol to name a few that may also be used. However, some of these products can be expensive and a thorough understanding of local EPA regulations is important. Prior to using any commercial products for removing snow and ice it is highly recommended that the helicopter's manufacture criteria be referred to for any potential compatibility issues that may exist. A long-term solution for snow and ice removal at heliports may be the incorporation of a snow melt system. This is something that is much easier to accomplish during the initial design phase of a heliport. Snow melt systems generally use either electrical heating elements imbedded in the concrete or heated glycol which is pumped through piping imbedded into the heliport itself. For additional wintertime RM Circular AC 150/520-30C, Ai tegies and recommendations refer to FAA Advisory inter Safety and Operations. HeliExperts International LLC ©2016 All Rights Reserved Page 12 DRAFT WMC Heliport Manual HEI-Hosp SAFETYAND TRAINING PROGRAM APPLICATION The purpose of the safety and training program is to familiarize all personnel with the hazards associated with heliport flight operations and helicopter transport. It also provides maintenance personnel with standard operating procedures for the ongoing upkeep and maintenance of the heliport. This manual and its information is designed to supplement all Flight Operations Departments that may operate at this facility as well as create standard operating procedures for the onsite heliport. Any helicopter specific hands on training should be conducted with the appropriate helicopter transport personnel. Any conflict arising between existing protocols and this manual should be resolved immediately between administrative staff and the appropriate representative from the helicopter flight program. Each member of the building support team, including authorized heliport manager(s), should be intimately familiar with the contents of this section of the Heliport Facility Manual. Following a reasonable time for review and study, the supervisor of each support service team will personally evaluate each team members capability with respect to the hazards associated with working around o7Rating helicopters and the responsibility to perform his or her duties in a�safe and professi nc�al manner. NO ONE shall be alloweAn or around the heliport during flight operations, unless they have been specifically trained by a qualified person. The training, testing and authorization of individuals may be administered and controlled by instituting a documented and written training checklist for both initial and annual recurrent training purposes. (This process is highly recommended) BASIC INFORMA'I ION: I HE HELICOPTER While each helicopter has its own distinct design and characteristics, the mechanics of control are basically the same. The single -rotor helicopter produces lift by rotating airfoils (rotor blades) at speeds of 350 to 500 revolutions per minute (rpm). These rotor blades are driven by an engine(s) through a transmission. While an airplane requires forward airspeed to produce lift over its wings, the helicopter need only rotate its blades to achieve the same results. To produce lift, the pilot merely raises the collective pitch control located on the left side of the pilot seat. This effectively changes the pitch angle of all rotor blades collectively, thereby increasing or decreasing the resultant lift. As the rotor blades revolve, they form a disc, called the rotor disc. The cyclic stick that is located in front of the pilot's seat controls the rotor disc tilt for directional control. To move the helicopter forward, the cyclic stick is moved forward, tilting the rotor disc only a few degrees down HeliExperts International LLC ©2016 All Rights Reserved Page 13 DRAFT WMC Heliport Manual HEI-Hosp in front. The resulting thrust pushes the helicopter forward. Movement of the cyclic control either laterally left or right or in the rearward direction results in a similar action, as the helicopter will then move in the desired direction. In forward flight, the cyclic stick controls forward speed, direction of flight, and, in coordination with the collective control, altitude. The anti -torque rotor, also known as the tail rotor, counteracts and controls the torque created by the main rotor. Without a tail rotor, the body of the helicopter would normally spin at a hover (with direction varying by helicopter model), reacting to the rotation of the main rotor blades. The tail rotor also provides heading control for turning while at a hover or in flight. Hovering turns are made as the pilot changes the pitch of the tail rotor blades by using the tail rotor pedals, located on the cockpit floor just in front of the pilot's seat. HAZARDS OF ROTATING BLADES There exists a definite hazard for blade contact to those not familiar with the procedures required for safe operations around a helicopter whose rotor blades are turning. The main rotor blades on certain types of helicopters can droop to below four feet above ground level when the aircraft is being started or stopped, i.e. slow moving blades. Being familiar with the various makes and models of helicopters that will ultimately utilize your facility and the required main and tail rotor clearances they require will improve overall operational safety. W Due to their high rotational rate the turning tail rotor blades of a helicopter can be invisible to the naked eye and should command great respect. Some tail rotor systems are only a foot or so above the ground and average about five feet in diameter. Extreme caution should be exercised when walking around an operating helicopter and personnel should NEVER walk toward the tail end of the helicopter or approach a running helicopter from the rear. Passing behind a running helicopter is extremely dangerous as the tail rotor extends beyond the end of the aircraft and the rotating blades are not easily visible. NEVER pass behind an operating helicopter! Always approach the helicopter in full view of the pilot and only after receiving his or her permission to do so. The tail rotor cannot be seen from the cockpit and is not generally lighted; as a result, it is even more difficult if not impossible to see at night. There are some specific models of helicopters that you may encounter that are only safe to approach and depart from the sides, not directly from the front of the helicopter. Knowing these differences is crucial to maintaining a safe working environment at the heliport. HeliExperts International LLC ©2016 All Rights Reserved Page 14 DRAFT WMC Heliport Manual HEI-Hosp PERSONNEL AROUND HELICOPTERS There should be a designated area clear of the helicopter landing and takeoff area where personnel assisting in the flight operation can safely wait for the helicopter to land or takeoff. This area should be identified with some type of signage and or visual markings on the pavement and should be included in both initial and annual recurrent training. As a general rule of thumb a safe distance for individuals near the heliport to remain clear is at least 200' from the Touchdown and Liftoff (TLOF) area. It must be made clear to all personnel connected with the program that no one, other than those properly briefed and trained, may approach an operating aircraft. Responsibility for this lies with the administration and is a basic requirement for helicopter safety. A strong commitment to safety must be made to protect everyone from the hazards of the rotating main and tail rotor blades. Who may approach the helicopter? 1. Authorized and trained personnel only. 2. Only the necessary number of individuals to accomplish the required task. When to approach the helicopter? 1. Only approach the helicopter after: a. The helicopter has touched down and; b. The engine speed has been reduced to idle and; c. When a pilot or another crew member has exited the helicopter and; d. When a visible and clear signal has been given from the pilot to approach. ii - - - - i - --- -- -- - - - r Approach from front, preferably from the 10 and 2 O'clock position or the sides as appropriate for the helicopter make and model being used. 2. Remain visible to the pilot at all times. 3. Do not run, always walk. 4. Never approach from or depart towards the tail of the aircraft. 5. The airspeed probe of the helicopter is generally a bare metal pointed tube with a whole in the center of it located at the front of the helicopter. They can be hot if the anti -ice heater for that probe has been activated. It is highly recommended not touch the airspeed probe at any time. HeliExperts International LLC ©2016 All Rights Reserved Page 15 DRAFT WMC Heliport Manual HEI-Hosp NOISE HAZARDS Helicopter engines, blades and transmissions produce a great deal of high frequency sound; therefore, continual close -in exposure can impair and damage hearing. Personnel in and around an operating helicopter should be provided and use appropriate hearing protection as spelled out by OSHA criteria. CAUTION helicopter noise can make verbal communication very difficult around the helicopter and this can lead to miscommunication and confusion. The typical high noise area is generally restricted to within 50' of the helicopter at ground idle but will be greater when aircraft are at full throttle, at a hover, taking off or landing. Members of the general public should never be within this area when the helicopter is running. Helicopter noise may cause disorientation and severe distraction to those not familiar with helicopters. Main rotor, tail rotor and engine noise, in addition to the engine exhaust, can distract personnel. Always use caution. DOWNWASH HAZARDS Helicopters can generate a significant amount of air flow during normal operations. From the perspective of ground safety, we are most concerned with the wind generated by the helicopters during hovering operations or slow flight, e.g. landing and takeoff. The figures below illustrate a typical helicopters downwash AKA "Rotor -Wash". The velocity of the rotor waste helicopter is dependent on its disc loading. As a general rule, larger heavier helicopters have higher disc loadings and therefore will develop higher downwash velocity. For example an S-76 (one of the larger helicopters in EMS service) has a horizontal velocity of about 40 MPH some 40' from the center of the rotor. This downwash can extend some distance, up to 3-4 rotor diameters away from the helicopter. Locations within this area of influence should be inventoried and kept clear of loose debris, persons and sensitive property during all operations. OUT OF GROUND EFFECT (OGE) Largo Hlade I I vol lex 4K 1 L I � HeliExperts International LLC ©2016 All Rights Reserved DRAFT WMC Heliport Manual IN GROUND EFFECT (IGE) Blade Tip No Wind Hover _ Vortex = Page 16 HEI-Hosp HELIPORT GENERAL SAFET The following guidelines are applicable to all staff members - 1. No unauthorized personnel are to be on the heliport any time the heliport is active. Only designated and trained personnel should be around the heliport. 2. No one is allowed on the heliport while the rotor blades are in motion unless directed by and specifically authorized by the pilot. 3. Never approach the helicopter until signaled by the pilot or other flight crew member. 4. At no time is anyone permitted near the tail of the aircraft. Certain helicopters also have hazards to the front of the helicopter. Be familiar with the different procedures needed for the type of aircraft utilizing your heliport.* 5. Always approach the aircraft in full view of the pilot.* 6. 7. 8. 9. 10 No smoking is permitted on the heliport or within 50' of the helicopter itself. No running is permitted on or in the vicinity of the heliport. No, hats, bed sheets, loose articles by or ingested by the helicopter shy Do not throw anything toward or frc objects and debris that could be blown on the heliport.* Only properly trained and qualified personnel should be allowed to assist with the boarding of passengers from a running helicopter.* 11. Do not lift anything higher than eye%�Mft6n near the helicopter.* 12. No equipment is to be under the rotor disc of the helicopter at any time.* 13. During night operations, care should be taken that any lights, floodlights, flashbulbs, etc. be pointed away from the aircraft while it is landing or taking off. 14. Helicopters should never be left unattended at the heliport. There should always be a crewmember or security staff member at the helicopter at all times. Helicopters by their very nature are subject to the curious. 15. Be familiar with emergency action plans that include provisions for a helicopter mishap on or in the vicinity of the heliport. Be knowledgeable of, and able to perform, assigned duties. (*) denotes items where the procedures for a helicopter parked with the blades stopped do not pose the same need for extreme caution. HeliExperts International LLC ©2016 All Rights Reserved Page 17 DRAFT WMC Heliport Manual HEI-Hosp VAIL VALLEYMEDICAL CENTER EMERGENCYACT/ON PLAN PROCEDURES & NOTIFICATIONS IN THE EVENT OF AN ACCIDENT! 1. Communications: The heliport security person on duty will contact the appropriate public emergency agencies (i.e., fire or police department) by dialing 911 and advise them of the exact emergency, where it is located, what assistance is needed, and if there are any injuries. If assistance is needed other than on the heliport, refer to the Area Map with labels posted in the heliport document cabinet for appropriate area and street names. The authorized helipad manager is required to carry a radio at all times and a hard line telephone is located in the main building office which also serves as the Helistop office. If there are injuries to any persons, the security person will assist in a manner consistent with the situation and capabilities of that person and training received. 2. Fires: The authorized helipad security person will attempt to control any small fires with the portable fire extinguishers and assist in the safe evacuation of any crew, passengers or other personnel. This also applies to fires not associated with the helicopter or heliport. 3. Follow-up: Property management will then coordinate follow-up efforts with the following public safety agencies as needed: Vail Police, Department: (XXX) xxx-xxxx Vail Fire Department: (XXX) xxx-xxxx N01". 911 for urgent communications 4. Aviation Notifications: After the situation is under control, if the accident involves substantial damage to the aircraft or personal injury, notify the following: FAA Flight Standards District Office: Denver FSDO National Transportation Safety Board (NTSB): 24-hour Response Operations Center (ROC) HeliExperts International LLC ©2016 All Rights Reserved DRAFT VVMC Heliport Manual (800) 847-3808 (844) 373-9922 Page 18 HEI-Hosp HELIPORT Emergency Action Plan - Cont. 5. Reporting: If there is doubt about the need to report the accident, call any of the above agencies with a brief description of the circumstances to determine whether or not a formal report is required. 6. Crash Site: In the event of a serious aircraft accident, property management or their designee will ensure the crash site is preserved until the NTSB or its authorized representative takes custody of the wreckage and establishes control of the site. The following items are standard NTSB protocols that should be followed. 7. Establish a Perimeter • Protect property • Prevent the disturbance of wreckage and debris except to preserve life, rescue the injured, or protect the wreckage from further damage • Protect and preserve ground scars and marks made by the aircraft • Admit Public Safety Personnel access to the wreckage to the extent necessary to preserve life, and/or stabilize HAZMAT • Maintain a record of personnel who ter the ac 'nt site 8. Prior to NTSB Arrival on Scene Re rict Acc ss only to Authorized Personnel • FAA • Police/Fire/EMS • Medical Examiner/Coroner • Other Emergency Services Agencie NOTE: Wh he rI notification to the NTSB by the operator of the aircraft is required under NTS 0-4, some state regulations require the licensees or their agents to report ALL aircraft accidents/incidents on or near their facility to the local police and the State Aeronautics Authority. MEDICAL EMERGENCIES — If the emergency does not involve the helicopter; follow the normal building management procedures for addressing the medical emergency. DANGEROUS GOODS — These materials are not anticipated to be on the heliport. In the event they are on the heliport; please contact the Security Department. NATURAL DISASTERS & SECURITY ISSUES — Reference building management's published formal or informal policy and procedures. "NOTE. The Fire and Police Department are the leads in the event of an emergency and in charge of the scene upon arrival. HeliExperts International LLC ©2016 All Rights Reserved Page 19 DRAFT WMC Heliport Manual HEI-Hosp VAIL VALLEYMEDICAL CENTER EMERGENCY GRID MAP IA W NFPA-418 (To be posted at Heliport & at local first responders' stations) Grid squares are 500'X 500 ; total grid is 4, 000'X 4, 000' HeliExperts International LLC ©2016 All Rights Reserved Page 20 DRAFT WMC Heliport Manual HEI-Hosp HELIPORT EMERGENCYPLANN/NG AND TRA/N/NG SECT/ON //A/W NFPA 418 Items not already covered in this manual will be jointly developed with Philadelphia 76ers Camden Training Facility administration, fire safety professionals and local public safety agencies and included as either supplements or additions to this manual. Some of these already exist in the system and need only to be incorporated or referenced. Examples include medical emergencies, fires and natural disasters. Appropriate details concerning emergency planning and interface with first responders can only be developed as a result of a one on one team effort. NFPA-418 / Annex B Heliport Emerge cy Planning and Training for Safety PmWel This annex is not a part of the requirements of this NFPA document but is included for informational purposes. B.1 General. If safety personnel are provided at a heliport, the heliport operator should provide initial and recurrent training aimed at providing the safety personnel with the knowledge and skills necessary to deal effectively with an emergency at the heliport. B.1.1 The training should address, at least, the following subjects: 1. Operation of the heliport 2. Safety procedures around helicopters during ground operations 3. Communication systems at the heliport 4. Heliport emergency plan B.1.2 Heliport emergency planning is the process of preparing a heliport to cope with an emergency that takes place at the heliport or in its vicinity. The following are examples of heliport emergencies: 1. Aircraft emergencies, such as crashes on or off the heliport 2. Medical emergencies 3. Dangerous goods occurrences 4. Fires 5. Natural disasters B.1.3 The purpose of heliport emergency planning is to minimize the impact of an emergency by saving lives and maintaining aircraft operations. HeliExperts International LLC ©2016 All Rights Reserved Page 21 DRAFT WMC Heliport Manual HEI-Hosp B.1.4 The heliport emergency plan sets out the procedures for coordinating the response of heliport agencies or services (e.g., air traffic services unit, fire -fighting services, heliport administration, medical and ambulance services, aircraft operators, security services, and police) and the response of agencies in the surrounding community (fire departments, police, medical and ambulance services, hospitals, military, and harbor patrol or Coast Guard) that could be of assistance in responding to the emergency. B.1.4.1 A heliport emergency response plan should be established at a heliport. B.1.4.2 The plan should identify agencies that, in the opinion of the heliport operator, could be of assistance in responding to an emergency at the heliport or in its vicinity. B.1.4.3 The plan should specify the procedures for at least the following emergencies: 1. Aircraft crash or other accident within the heliport perimeter 2. Aircraft crash outside the heliport perimeter 3. Trauma injury to personnel 4. Medical emergencies B.1.4.4 Where an approach/departure path at a heliport is located over water, the plan should identify which agency is responsible, for coordinating rescue in the event of an aircraft ditching and indicate how to contact that agency. B.1.4.5 The plan should include, at a minile, the following information: 1. Types of emergencies planned for 2. How to initiate the plan for each emergency specified 3. Names of agencies on and off the heliport to contact for each type of emergency, with telephone numbers or other contact information 4. Role of each agency responding to each type of emergency 5. List of pertinent and available on -heliport services with telephone numbers or other contact information 6. Copies of any agreements 07th other agencies for mutual aid and the provision of emergency services 7. Grid map of the heliport and its immediate vicinity 8. Use of any of the following equipment, if that equipment is provided at the heliport: a. Portable extinguishers b. Fire hoses, nozzles, and other similar appliances c. Extinguishing agents B.1.4.6 A heliport operator should consult all agencies identified in the plan about their role in the plan. HeliExperts International LLC ©2016 All Rights Reserved Page 22 DRAFT WMC Heliport Manual HEI-Hosp B.1.4.7 The plan should be reviewed and the information in it updated yearly by the heliport operator. B.1.4.8 A test of the emergency response plan should be carried out at least once every 3 years at a heliport that provides a scheduled service for the transport of passengers. B.1.4.9 At a rooftop heliport, at least one person who has received the training described in this annex should be available during aircraft operations. HeliExperts International LLC ©2016 All Rights Reserved Page 23 DRAFT WMC Heliport Manual HEI-Hosp Lat/Lon 39° 38'37.95" N 106'22'53.81" W (estimated) 39° 38.633' N 106° 22.897' W (NAD 83) 39.643876° N 106.381615° W Address 181 West Meadow Dr., Vail, CO 81657 Description: WMC is located on the northwest side of Vail south of 1-70. WMC heliport is a rooftop heliport on the east tower. I TLOF I 46'x 46' 1 FATO I 85'x 85' 1 MGW 1 15,000 lbs. I SITE INFORMATION Ground I I Elevated X Surface Type Concrete Elev. 1 8,250 ft. 1 Variation I 9° W I Nrst Wx / KEGS 1 135.575 Preferred App/Dep App/DePath 1 280011000 060012400 Windsock I Yes Fenced Site Yes Security Yes Fire Suppression Yes I (type) Foam System Windsock X Perimeter X Lead-in Flood X Beacon X Glide Slope PCL VHF I X I UHF I I Simplex I X Duplex I 800Mhz Transmit 123.025 Multicom Receive 123.025 Multicom PL na DPL na PL na DPL na NOTES: Heliport is "Private", prior permission to land is required. DRAFT/Pilot Information Briefing Sheet Last Updated: 12/5/2016 Page 1 of 2 Produced by HeliExperts International LLC ©2016 All Rights Reserved HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE LANDING AGREEMENT FOR HELICOPTER OPERATIONS By and Among <Helico ter Operators Name G• Here> And <Entity having ow"n011p & liability of heliport> HeliExperts International LLC ©2016 All Rights Reserved Page 1 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE DATE: xx/xx/xxxx LANDING AGREEMENT FOR HELICOPTER SERVICES This Agreement is made and entered into on this _ day of XX/XX/.XXXX, to be effective as of the X day of XX/XXXX, by and among (HELICOPTER VENDOR) an (state) not-for-profit / for profit corporation ("DBA"), (Aircraft vendor Name), a FAA Part 135 Certificate Holder ("DBA)" and together with (HELICOPTER VENDOR) "PROVIDER"), and THE XXXXXXXXX HELIPORT OWNER, an (state) not-for-profit/ for profit corporation. (PROVIDER and OWNER are sometimes referred to in this Agreement individually as a "Party" and collectively as the "Parties.") RECITALS A. WHEREAS PROVIDER is engaged in the busin ovi n helicopter services; 9 P , B. WHEREAS, HELIPORT WNER is engaged in the busin of operating a heliport; C. WHEREAS, HELIPORT OWNER has established certain policies, procedures, criteria and requirements that helicoumkpr providers must comply with at all times in order to be eligible to land on the helipad situated on their property at (Address here, City, State) (the "Helipad") as part of HELIPORT OWNERS helicopter transport program (the "Program"); D. WHEREAS, in order to qualify to land on the Helipad, PROVIDER is entering into this Agreement; NOW, THEREFORE, in consideration of the foregoing, and in consideration of the mutual covenants and obligations set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows: HeliExperts International LLC ©2016 All Rights Reserved Page 2 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE 1. BASIC TERMS AND CONDITIONS 1.1. GENERAL CRITERIA FOR HELICOPTER PROGRAM. PROVIDER acknowledges and agrees that the following are HELIPORT OWNERS general criteria for a HELICOPTER Program transport of a passengers to HELIPORT and agrees to comply fully with such criteria at all times: (a) Helicopter transport may be conducted only by those vendors who have been prescreened and authorized by the HELIPORT OWNER. (b) The Helipad will be used only by the HELIPORT OWNER and those additional entities it designates. (d) The Helipad is able to accommodate only one aircraft at a time for landing or take -off. If the occasion arse*re two helicopters request approach to the Helipad and the first cannot IVddanddtake off before the arrival of the second and there is not 014ptable paation Awe, the second requesting helicopter will be re%&d to orbit until the pad is clear or locate to an approved alternative landing site. (e) HELIPORT OWNER believes that it can best insure the safety its customers, clients and staff by permitting pilots to base their aviation decisions solely on criteria that implicate fIi ht safety (such as current and forecast weather patterns and phenomenon to include but not limited to; visibility, ceiling height and winds, as well as route of travel, etc (f) A PROVIDER's decision on the feasibility of transport due to weather or safety concerns will be final. However, if helicopter transport is denied due to weather or safety concerns that appear to have dissipated; parties may make one subsequent request to PROVIDER, assuming transport by other means has not yet been accomplished. HeliExperts International LLC ©2016 All Rights Reserved Page 3 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE 1.2. RELATIONSHIP OF THE PARTIES. The relationship of the Parties is that of independent contractors. Nothing in this Agreement is intended or will be construed as creating any kind of partnership, joint venture, or agency relationship between the Parties. Neither PROVIDER nor its employees, agents or subcontractors, if any, will in any way be deemed to be employees, agents or subcontractors of HELIPORT OWNER. Likewise, neither HELIPORT OWNER nor its employees, agents or subcontractors, if any, will be deemed to be employees, agents or subcontractors of PROVIDER. Nothing in this Agreement or otherwise will be construed to imply that PROVIDER is an exclusive provider or preferred provider of helicopter services for the Program. 1.3. TERM. Subject to the termination provisions contained herein in Section 1.4, this Agreement will be in effect commencing XX/XX/XXXX and continuing indefinitely (the "Term"). 1.4. TERMINATION. Either Party may terminate this Agreement upon thirty (30) days written notice to the other Party, without cause and without penalty. In the event of such termination, PROVIDER will forfeit all rights to land on the Helipad. In addition, at any time during the Term of this Agreement, HELIP� *OWNER may, in its sole discretion, terminate this Agreement, without penalty, upon oral notice, followed by prompt written notice, if HELIPORT OWNER deems that PROVIDER has not complied with the terms and conditions of this Agreement or any of HELIPORT OWNER applicable policies and procedures or if HELIPORT OWNER deems it to be in the best interest or safety of its customers, clients, staff or neighbors, and any right PROVIDER has or may claim to have to land on the Helipad will cease immediately upon such oral notice. 1.5. BILLING AND CHARGES FOR HELICOPTER SERVICES. Other than in the case of a Helicopter Emergency Medical Services (HEMS) transports, PROVIDER will seek HeliExperts International LLC ©2016 All Rights Reserved Page 4 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE payment for all services relating to the transport of passengers by directly billing and collecting from the clients and other persons for whose benefit such services are provided under this Agreement. 2. PROVIDER'S OBLIGATIONS AND RESPONSIBILITIES In order to be eligible to land at the Helipad, PROVIDER must comply at all times with each of the following provisions: 2.1. AIRCRAFT. PROVIDER may utilize only helicopters that meet the following minimum equipment requirements: PF (b) PROVIDER must operate under Part 135 registration for all flights in or out of the Helipad and compliance with respect t ent, training, FAA weather restrictions, qualifications of periknel and maintenance of aircraft. (c) PROVIDER must comply wit operators' approved operations specifications and manufactures operational lima r specific helicopter make and model. 2.2 PILOTS AND MECHANICS. PROVIDER will provide pilots and mechanics to staff its program that are in compliance with PROVIDER standards and the regulations of the U.S. Federal Aviation Administration ("FAA"). Each pilot will be factory trained or equivalent in helicopter transport and will demonstrate developed proficiency (day and night) in the applicable aircraft. Each pilot will maintain currency in the aircraft and possess, at a minimum, an FAA commercial license for aircraft type. In addition to all FAA -mandated training and currency requirements, no pilot may utilize the Helipad unless and until that pilot has completed the following training and education requirements: (a) Completion of HELIPORT OWNERS online training program (once the program is available and HELIPORT OWNER has notified PROVIDER of its availability); HeliExperts International LLC ©2016 All Rights Reserved Page 5 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE (b) Review of the online policies and the online training program (once available) within the preceding three hundred sixty (360) days; and (c) Any other requirement subsequently established by HELIPORT OWNER and communicated in writing to PROVIDER. PROVIDER will provide FAA -licensed airframe and power plant mechanics as necessary for the safe and efficient maintenance of its aircraft. Each mechanic will have appropriate maintenance experience and factory training or its equivalent on the make and model of the aircraft. 2.3. MISSION READINESS. PROVIDER agrees to keep its aircraft in a state of mission readiness. Mission readiness will mean that the aircraft and pilot will be available 24 hours per day, 7 days per week, to respond to all flight requests, subject to the regulations of the FAA, weather conditions, unforeseeable 4culties, or maintenance procedures or problems. PROVIDER will maintain its aircra tin accordance with its regular high maintenance standards, FAA requiremen , an PROVID-appro*nspection program. PROVIDER will perform scheduled, unschedul and routine daily maintenance on the aircraft as expeditiously as possible and maintain documentation of performance of such activities. PROVIDER will perform or cause to be performed, whenever deemed necessary by PROVIDER and as may be required by the FAA or other governmental authority having jurisdiction over the operation of the aircraft: (a) all major overhaul on the aircraft; and (b) all engine overhaul, inspection and maintenance service. 2.4. ENVIRONMENTAL LIMITATIONS AND TRANSPORT PROCEDURES. PROVIDER must comply at all times with the environmental limitations and transport procedures established by HELIPORT OWNER, when arriving and departing the Helipad. Such environmental limitations and transport procedures may be changed, from time to time, by HeliExperts International LLC ©2016 All Rights Reserved Page 6 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE HELIPORT OWNER through written notice to PROVIDER. Until written notice of a change, the following environmental limitations and transport procedures apply to the Helipad: (a) Pilots must utilize nearest certifed automated weather observation system to obtain pertinent information prior to arrival at and departure from HELIPORT, and must diligently monitor weather during approach and departure. (b) No flights to or from the Helipad may be conducted if wind velocity at the heliport exceeds xxxxxxxx (XX) knots. (c) No flights to or from the Helipad may be conducted if the gust spread at the heliport exceeds xxxxxxxxx (XX) knots. (d) Flights to or from the Helipad may be conducted only when FAA weather minimums prevail. (e) All flights to or from the Heliparl be conducted under the appropriate FAA IN Part 91 or 135 certificate f rporate or for hire operations. (f) For safety reasons, loading or u ding of passengers on the Helipad while helicopter rotor blades are rotating will be done at flight idle or with the engine off and the rotor blades at a full to . (g) PROVIDER's jVmunication cen er must notify the HELIPORT OWNER communication center of the estimated time of the helicopter's arrival at least ten (10) minutes in advance of estimated arrival at HELIPORT. (h) At times there are requests for filming or photographing a landing/takeoff or for tours of the Helipad. HELIPORT OWNER staff will make all decisions regarding such requests and will coordinate these requests with PROVIDER. If such request is granted, a member of the HELIPORT OWNER Security will escort any third party. HeliExperts International LLC ©2016 All Rights Reserved Page 7 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE (i) HELIPORT OWNER Helipad Disaster Plan, which will be attached as part of HELIPORT OWNERS online training program, will be followed in the event of a fire or other emergency on the Helipad. (j) PROVIDER will make its personnel available to attend HELIPORT OWNERS Heliport Review Committee upon reasonable notice and will provide data and information reasonably requested by such Committee. 2.5. PROVIDER'S OPERATIONAL CONTROL. Subject to the provision of Section 2.4, at all times PROVIDER will have operational control of the aviation aspects of a flight and will have sole and exclusive authority over initiating, conducting or terminating each flight of all aircraft. All requests for flights will be subject to and conducted in accordance with PROVIDER's operational procedures. The erating an aircraft will be in command of the aircraft at all times. No flight will commencentil ah -d unless the pilot is satisfied, at his sole discretion, that the aircraft ichanically s aircraft is properly loaded, the weather, Helipad, airport and any other conditions necessary for safe flight are acceptable. The pilot, in his sole discretion, may unilaterally make any changes prior to, or while in flight, to accommo in weather, air traffic, FAA directive, mechanical problems or other matters affecting the safety of the flight. Notwithstanding the foregoing, HELIPORT OWNER may, at its sole discretion, suspend operations and flight activity at the Helipad, when in its opinion a significant safety risk exists, including but not limited to, interruption of fire protection or spill control systems and/or hazardous material spills. HELIPORT OWNER may close the Helipad and/or suspend operations, as necessary and appropriate, to perform maintenance and repair of the Helipad. During such periods, all flight activity will be transferred to an alternate landing site. HeliExperts International LLC ©2016 All Rights Reserved Page 8 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE 2.6. PROGRAM DIRECTION. PROVIDER will designate one person to oversee the operation of, and be the point of contact for HELIPORT OWNER, for all matters relating to PROVIDER's responsibilities as stated in this Agreement. 2.7. CERTIFICATIONS. PROVIDER must maintain FAA Part 135 approval, and PROVIDER must comply with any applicable (state) Department of Transportation or local covenants pertaining to helicopter operations HELIPORT OWNER encourages PROVIDER to maintain the following additional certifications or memberships: (a) National Business Aviation Association (NBAA); (b) International Standards for Business Aircraft �Ierations (IS-BAO); and (c) (state/regional) Association of helicopter ices chapter membership. 2.9. SAFETY MANAGEMENT SYSTEA & RISK ASSESSMENT PROGRAM. PROVIDER must utilize a formalized safety management system and risk assessment tool that identifies potential hazards and creates objective criteria to measure the risk of transport, as provided in FAA InFO 07015 and otherwise known as a Risk Assessment Program, and must provide to HELIPORT OWNER written evidence of such Program annually. HELIPORT OWNER encourages PROVIDER to establish and operate a Safety Management System, as contemplated by FAA AC 120-92. PROVIDER should provide to HELIPORT OWNER written evidence of any Safety Management System it establishes. 2.10. HELIPORT OWNER POLICIES AND PROCEDURES. HELIPORT OWNER has adopted the policies and procedures applicable to its transport program that are outlined in this Agreement and will be attached to its online training program. From time to time, HELIPORT OWNER may, at its discretion, amend or revise such existing policies and procedures or develop and implement new policies and procedures as necessary and appropriate to facilitate HeliExperts International LLC ©2016 All Rights Reserved Page 9 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE the safe, environmentally sound and efficient operation and maintenance of the Helipad and shall provide PROVIDER with advance notice of any such amendments or revisions. If requested, PROVIDER will cooperate with and assist HELIPORT OWNER in the amendment, revision, development or implementation of such policies and procedures. PROVIDER hereby covenants and agrees to comply at all times with HELIPORT OWNER'S policies and procedures regarding the transport Program. 3. INSURANCE 4& 3.1. PROVIDER INSURANCE REQUIREMENTS. P OVIDER will, during the Term, maintain the following minimum insurance coverage: (a) All risk ground and flight aircraft hull insurance. (b) Aircraft Liability coverage providing liability insurance for property damage, personal injuries to passengers, staff, clients, defense, and third -party liability protection of at least $50,000,000.00 per occurrence, with no sublimits for property damage or third -party liability, and no passenger sublimits below $2,000,000.00. mob, Is (c) Comprehensive general liability and excess liability insurance (either in a single policy or a combination of primary insurance or self-insurance and excess or umbrella insurance) in amounts of not less than $10,000,000 combined. (d) Workers' compensation insurance for its employees in accordance with applicable Illinois requirements and standards. (e) Other (1) Additional Insured Status: HELIPORT OWNER (along with its affiliates, officers, directors, trustees, agents, volunteers and employees) shall be named HeliExperts International LLC ©2016 All Rights Reserved Page 10 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE as additional insureds under PROVIDER's Aircraft Liability coverage and its comprehensive general liability and excess policies. (2) Insurance Certificate: PROVIDER shall furnish to HELIPORT OWNER insurance certificates that clearly identify all insurance coverages. (3) Notice of Cancellation: No insurance coverage shall be suspended, voided, canceled or reduced in coverage in limits except after thirty (30) days' prior written notice to HELIPORT OWNER. 3.2. HELIPORT OWNER INSURANCE REQUIREMENTS. HELIPORT OWNER will, during the Term, maintain the following minimum insurance coverge: (a) Heliport Premises Liability (either in a single policy or a combination of primary and excess or umbrella insurance) in amounts of not less than $xx,xxx,xxx. (b) Comprehensive general liability insurance (either in a single policy or a combination of primary and excess or umbrella insurance) in amounts of not less than $xx,xxx,xxx. (c) Workers' compensation insurance for its employees in accordance with applicable state requirements standards. (d) Other (1) Additional Insured Status: PROVIDER (along with its affiliates, officers, directors, trustees, agents, volunteers and employees) shall be named as additional insureds under HELIPORT OWNERS primary Heliport Premises Liability insurance policy in the amount of $xx million. (2) Insurance Certificate: HELIPORT OWNER shall furnish to PROVIDER insurance certificates that clearly identify all insurance coverages. HeliExperts International LLC ©2016 All Rights Reserved Page 11 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE (3) Notice of Cancellation: No insurance coverage shall be suspended, voided, canceled or reduced in coverage in limits except after thirty (30) days' prior written notice to PROVIDER. 4. GENERAL CONDITIONS 4.1. REPRESENTATIONS, WARRANTIES AND COVENANTS. The Party indicated below hereby represents, warrants and covenants as follows: (a) PROVIDER will comply with all FAA regulations pertaining to helicopter operations and, in that connection, PROVIDEROdrmeets esents that ea aircraft, pilot and mechanic is properly licensed and certified or excee s minimum requirements as set forth in the applicable FAA regulations. (b) PROVIDER will obtain, and will maintain and keep in force, all consents, licenses, permits, approvals and authorization of federal, state and local governmental authorities which may be required to execute, deliver and perform its obligations under this Agreement and to provide helicopter services. (c) (Vendor Provider) is a not-fo ofit / for profit corporation, duly organized, validly ' existing, and in good standing under the laws of the State of xxxxxxx and has the power and authority to execute, deliver and perform its obligations under this Agreement. (Part 135 Vendor) is a corporation duly organized, validly existing, and in good standing under the laws of the State of xxxxxxx and has the power and authority to execute, deliver and perform its obligations under this Agreement. (d) HELIPORT OWNER is a for-profit corporation, duly organized, validly existing, and in good standing under the laws of the State of xxxxxxxx, and has the power HeliExperts International LLC ©2016 All Rights Reserved Page 12 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE and authority to execute, deliver and perform its obligations under this Agreement. (e) The execution, delivery and performance of PROVIDER of this Agreement have been authorized by all necessary corporate action on the part of PROVIDER. (f) The execution, delivery and performance of HELIPORT OWNER of this Agreement have been authorized by all necessary corporate action on the part of HELIPORT OWNER. 4.2. THIRD PARTY BENEFICIARIES. Nothing in this Agreement, expressed or implied, is intended to confer on any person other than the Parties hereto or their respective successors and permitted assigns, any rights, remedies, obligations or liabilities under or by reason of this Agreement. IR 4.3. ASSIGNMENT. Neither Part will assign t' Agr prit, in whole or in part, without the prior written consent of the other. 4.4. ENTIRE AGREEMENT. This Agreement represents the entire Agreement between the Parties, all other prior agree ' g merged herein, and this Agreement will not be modified except in writing signed by the Party against whom such modification is sought to be enforced. 4.5. GOVERNING LAW. This Agreement will be governed by and construed in accordance with the laws of the State of xxxxxxxx. 4.6. NOTICE. Any notices, demand or communication required or permitted to be given hereunder will be deemed effectively given when personally delivered, when actually received by guaranteed overnight delivery service, or five (5) business days after being HeliExperts International LLC ©2016 All Rights Reserved Page 13 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE deposited in the United States mail, with postage prepaid thereon, sent certified or registered mail, return receipt requested, and in all such cases addressed as follows: If to Heliport Owner XXXXXXXXX Heliport of (City) From XX/XX/XX: Attn: Chief Nurse Executive Address 1 Address 2 City, State Zip With a copy to: XXXXXXXXXX Heliport of (City) Attn: General Counsel Address 1 Address 2 City, State Zip If to PROVIDER: Vendor Attn: Operations Director Address 1 Address 2 City, State Zip IN WITNESS HEREOF, the Parties, through their respective undersigned authorized officers, have duly executed this Agreement the day and year first written above. Helicopter Vendor THE XXXXXXXXXXXXXXXX Heliport To be known as of XX/XX/XXXX as the XXXXX Helipad of (City) By: By: Its: HeliExperts International LLC ©2016 All Rights Reserved Page 14 of 14 Draft Example of Heliport Landing Agreement \ , U � y� minim MENNE NOSES MONIER ammom pm m ����� —•NNxU s "r 20 0 2olyOp�d 0 �' moms > W F a m `moo L9968 00'IIBA'M M 96BIUOAJ S 086 S W F O moon ����� Q�� m&w J� Y sddy2o a o NOIIGGVONIM1SV3 vi�� z U_ ����� �a< ��d o - b3IN30IVO1O3WA311VAIIVA vQ�o Q o 0 U m Q W LLo z' a 6F x MINIM 0- L991,8 00 'IIBA'AA M 96BIUOAJ S 08 0 SEMEN moos u. 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(PEC17-0026) ATTACHMENTS: File Name PEC17-0026_La_Canti na_Staff Memo.pdf A_PEC17-0026 La Cantina Vicinity_Map.pdf B_PEC17-0026 La Cantina PLANS.pdf C_PEC17-0026_La_Cantina Applicant_Narrative.pdf Description PEC17-0026 La Cantina Staff Memo Attachment A - PEC17-0026 La Cantina Vicinity Map Attachment B - Development Plans - PEC17-0026 La Cantina Attachment C - PEC 17-0026 La Cantina Applicant Narrative D_PEC17-0026_Conditional_Use Permit DRAFT.pdf Attachment D - Draft Conditional Use Permit La Cantina E_PEC17-0026 La Cantina Aerial_Photo.pdf Attachment E - PEC 17-0026 La Cantina Aerial Photo 0) TOWN OF VAIL A Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: July 24, 2017 SUBJECT: A request for review of an amendment to a conditional use permit pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the construction of an outdoor dining patio at La Cantina Restaurant, located at 241 East Meadow Drive/Tract B & C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC17-0026) Applicant: La Cantina Restaurant, represented by Dominick Architects Planner: Chris Neubecker SUMMARY Richard Wheelock, the operator of La Cantina Restaurant, located at 241 East Meadow Drive in the Vail Transportation Center, has requested the review of a modification to a conditional use permit, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the expansion of the existing restaurant into a new outdoor dining patio. The outdoor dining patio would be located to the south of the existing restaurant, west of the main staircase to E. Meadow Drive, in an area that is currently landscaped. Within the General Use zone district, restaurants are a conditional use if such use is accessory to a parking structure. II. DESCRIPTION OF REQUEST The applicant has requested the review of a modification to a conditional use permit for an existing restaurant, to allow for the expansion of the restaurant into a new outdoor dining patio. To increase the restaurant's visibility and seating area, and to enhance the guest experience, the applicant is proposing a dining patio on the south side of the existing building adjacent to the central stairs near E. Meadow Drive and Slifer Square. The patio would accommodate seating for approximately 50-60 patrons. The total area of the outdoor dining patio is 1,184 square feet. The proposed patio will still require review and approval from the Design Review Board (DRB), who will review the proposed removal of eight trees and several shrubs, and any new landscaping proposed, as well as materials and colors of the patio, railings and awning. Also, a liquor license will be required for the outdoor patio, which has not yet been reviewed or approved. Please see the site plan included as Attachment C for the location and layout of the proposed patio. III. BACKGROUND The Vail Transportation Center was constructed in 1976 and provides the primary public parking area for Vail Village. The property also serves as the central hub of public transportation in Vail Village, with local buses, regional buses, national bus companies and taxis serving this central location. The property contains the Vail Village Welcome Center, offices for the Town of Vail's transportation operations, the Colorado Ski and Snowboard Museum and Hall of Fame, and the HUB Center (a central location for many local communications providers, as well as local DAS — Distributed Antenna Systems). According to the Official Zoning Map of the Town of Vail, the Vail Transportation Center parcel is located within the General Use (GU) District. Within the General Use district, restaurants are a conditional use. Amendments to a conditional use permit require review by the Planning and Environmental Commission (PEC) for changes that alter the basic character or intent of the original permit. La Cantina Restaurant has been operating in the Vail Transportation Center for over 20 years, since approximately 1996. Prior to 1996, another operator, D'Coffee Beanery, operated in this space for approximately 5 years. On November 17, 2015 the Applicant obtained permission from Town Council to proceed through the development review process. Changes Since July 10, 2017 Since the Planning and Environmental Commission (PEC) meeting of July 10, 2017, the applicant has made some minor changes to the plans. These include: 1. Provided an updated landscaping plan showing more flowering crabapple trees, more spruce trees, and more shrubs near the steps. 2. Proposed metal screening below the patio walking surface to prevent the public from accessing the area below the patio. 3. Altered the design of the metal awning in response to concerns from the Town of Vail Facilities Manager, to include snow fencing to deter unauthorized access to the awning from the upper level of the parking structure. 4. Additional detail provided on the slope of the snow melted patio, to drain water away from the building, toward the center drains. IV. APPLICABLE PLANNING DOCUMENTS Staff believes that following provisions of the Vail Land Use Plan, the Vail Village Master Town of Vail Page 2 Plan, and the Vail Town Code are relevant to the review of this proposal: Title 12 Zoning Regulations Section 12-9C-1 General Use (in part) "The general use district is intended to provide sites for public and quasi -public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12-1-2 of this title and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi -public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses." 12-9C-3 Conditional Uses B. Proximity To Parking Required: The following conditional uses shall be permitted in accordance with the issuance of a conditional use permit, provided such use is accessory to a parking structure: Restaurants 12-16-5 Planning and Environmental Commission Action: A. Possible Range Of Action: Within thirty (30) days of the application for a public hearing on a conditional use permit, the planning and environmental commission shall act on the application. The commission may approve the application as submitted or may approve the application subject to such modifications or conditions as it deems necessary to accomplish the purposes of this title, or the commission may deny the application. A conditional use permit may be revocable, may be granted for a limited time period, or may be granted subject to such other conditions as the commission may prescribe. Conditions may include, but shall not be limited to, requiring special setbacks, open spaces, fences or walls, landscaping or screening, and street dedication and improvement, regulation of vehicular access and parking, signs, illumination, and hours and methods of operation, control of potential nuisances, prescription of standards for maintenance of buildings and grounds, and prescription of development schedules. 12-16-10 Amendment Procedures: A. The administrator may approve amendments to an existing conditional use permit (including, but not limited to, additions to buildings and structures associated with the Town of Vail Page 3 use, changes to the operation of the use, changes to the previous conditions of approval, etc.) if the administrator determines the amendment meets the following criteria.- 1. riteria: 1. The amendment is in accordance with all applicable elements of this code and the Vail comprehensive plan, and 2. The amendment does not alter the basic character or intent of the original conditional use permit; and 3. The amendment will not adversely affect the public health, safety, and welfare. B. All amendments to an existing conditional use permit not meeting the above listed criteria, as determined by the administrator, shall be reviewed by the planning and environmental commission in accordance with the procedures described in section 12- 16-5 of this chapter. Vail Land Use Plan (in part) The goals articulated here reflect the desires of the citizenry as expressed through the series of public meetings that were held throughout the project. A set of initial goals were developed which were then substantially revised after different types of opinions were brought out in the second meeting. The goal statements were developed to reflect a general consensus once the public had had the opportunity to reflect on the concepts and ideas initially presented. The goal statements were then revised through the review process with the Task Force, the Planning and Environmental Commission and Town Council and now represent policy guidelines in the review process for new development proposals. These goal statements should be used in conjunction with the adopted Land Use Plan map, in the evaluation of any development proposal. The goal statements which are reflected in the design of the proposed Plan are as follows: 1. General Growth/ Development 1.1. Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.2. The quality of the environment including air, water and other natural resources should be protected as the Town grows. 1.3. The quality of development should be maintained and upgraded whenever possible. Town of Vail Page 4 1.4. The original theme of the old Village Core should be carried into new development in the Village Core through continued implementation of the Urban Design Guide Plan. 3. Commercial 3.4 Commercial growth should be concentrated in existing commercial areas to accommodate both local and visitor needs. 4. Village Core/ Lionshead 4.1. Future commercial development should continue to occur primarily in existing commercial areas. Future commercial development in the Core areas needs to be carefully controlled to facilitate access and delivery. 4.3 The ambiance of the Village is important to the identity of Vail and should be preserved. (Scale, alpine character, small town feeling, mountains, natural settings, intimate size, cosmopolitan feeling, environmental quality.) Vail Village Master Plan (in part) The Vail Village Master Plan is based on the premise that the Village can be planned and designed as a whole. The Vail Village Master Plan is intended to be consistent with the Vail Village Urban Design Guide Plan, and along with the Guide Plan, it underscores the importance of the relationship between the built environment and public spaces. Furthermore, the Master Plan provides a clearly stated set of goals and objectives outlining how the Village will grow in the future. Goals for Vail Village are summarized in six major goal statements. While there is a certain amount of overlap between these six goals, each focuses on a particular aspect of the Village and the community as a whole. A series of objectives outline specific steps that can be taken toward achieving each stated goal. Policy statements have been developed to guide the Town's decision-making in achieving each of the stated objectives. The applicable stated goals, objectives and action steps of the Vail Village Master Plan are as follows.- GOAL ollows: GOAL #1 ENCOURAGE HIGH QUALITY, REDEVELOPMENT WHILE PRESERVING UNIQUE ARCHITECTURAL SCALE OF THE VILLAGE IN ORDER TO SUSTAIN ITS SENSE OF COMMUNITYAND IDENTITY. Objective 1.2: Encourage the upgrading and redevelopment of residential and commercial facilities. GOAL #2 TO FOSTER A STRONG TOURIST INDUSTRYAND PROMOTE YEAR - Town of Vail Page 5 AROUND ECONOMIC HEALTH AND VIABILITY FOR THE VILLAGE AND FOR THE COMMUNITY ASA WHOLE. Objective 2.1: Recognize the variety of land uses found in the 11 sub -areas throughout the Village and allow for development that is compatible with these established land use patterns. Objective 2.2: Recognize the importance of Vail Village as a mixed use center of activities for our guests, visitors and residents. Policy 2.2.1: The design criteria in the Vail Village Urban Design Guide Plan shall be the primary guiding document to preserve the existing architectural scale and character of the core area of Vail Village. Objective 2.4: Encourage the development of a variety of new commercial activity where compatible with existing land uses. Policy 2.4.2: Activity that provides night life and evening entertainment for both the guest and the community shall be encouraged. Objective 2.5: Encourage the continued upgrading, renovation and maintenance of existing lodging and commercial facilities to better serve the needs of our guests. GOAL #3 TO RECOGNIZE AS A TOP PRIORITY THE ENHANCEMENT OF THE WALKING EXPERIENCE THROUGHOUT THE VILLAGE Policy 3.1.1: Private development projects shall incorporate streetscape improvements (such as paver treatments, landscaping, lighting and seating areas), along adjacent pedestrian ways. Policy 3.1.3: Flowers, trees, water features, and other landscaping shall be encouraged throughout the Town in locations adjacent to, or visible from, public areas. Objective 3.3: Encourage a wide variety of activities, events, and street life along pedestrian ways and plazas. Policy 3.3.2: Outdoor dining is an important streetscape feature and shall be encouraged in commercial infill or redevelopment projects. GOAL #6 TO ENSURE THE CONTINUED IMPROVEMENT OF THE VITAL OPERATIONAL ELEMENTS OF THE VILLAGE. Town of Vail Page 6 V. Objective 6.1: Provide service and delivery facilities for existing and new development. Objective 6.2: Provide for the safe and efficient functions of fire, police and public utilities within the context of an aesthetically pleasing resort setting. Policy 6.2.1: Development projects and other improvements in Vail Village shall be reviewed by respective Town departments to identify both the impacts of the proposal and potential mitigating measures. Policy 6.2.2: Minor improvements (landscaping, decorative paving, open dining decks, etc.), may be permitted on Town of Vail land or right-of-way (with review and approval by the Town Council and Planning and Environmental Commission when applicable) provided that Town operations such as snow removal, street maintenance and fire department access and operation are able to be maintained at current levels. Special design (i.e. heated pavement), maintenance fees, or other considerations may be required to offset impacts on Town services. SITE ANALYSIS Address: Legal Description: Zoning: Land Use Plan Designation Current Land Use: Geological Hazards: 241 E. Meadow Drive Vail Village Filing 1, Tract B & C General Use (GU) District Village Master Plan Public / Transportation Center None Species Landscaping Removed Previous Proposal Current Proposal Spruce 3 1 3 Aspen 2 3 2 Crabapple 4 0 4 Shrubs 7 22 22 Perennials 27 93 Dwarf Conifer 2 Ground Covers Not Quantified 128 VI. SURROUNDING LAND USES AND ZONING Town of Vail Zoning District N/A Outdoor Recreation High Density Multiple Family SDD No. 39 (Solaris) Page 7 Land Use Designation North: Frontage Road 1-70 ROW South: Village Master Plan East: Village Master Plan West: Village Master Plan Town of Vail Zoning District N/A Outdoor Recreation High Density Multiple Family SDD No. 39 (Solaris) Page 7 VI. REVIEW CRITERIA Before acting on a Conditional Use Permit or Development Plan application, the Planning and Environmental Commission shall consider the following factors with respect to the proposed use: Relationship and impact of the use on the development objectives of the Town. The proposed outdoor dining patio provides increased activity through outdoor dining, an identified development objective of the Town intended to increase activity in the commercial core areas. The proposed outdoor dining patio will provide an enhancement to the restaurant that adds energy and vitality to the streetscape, consistent with Development Objective 3.3, and Goal #6 cited above in Section III of this report. Staff finds this criterion to be met. 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. The proposed outdoor dining patio will have no negative effects on light and air, distribution of population, transportation facilities, utilities and schools. Outdoor lighting is proposed and will meet the Town's outdoor lighting regulations which require full cutoff fixtures. The proposed use should also enhance the guest experience and that of users of the transportation center, providing more services to the community. Staff finds this criterion to be met. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. The outdoor dining patio of the restaurant will have no adverse effect on congestion or automotive or pedestrian safety. The proposed patio along the south facade of the building will be separated from the stairs by a railing in a similar design to the existing railings on the property. The dining area itself will not impact pedestrian use of the stairs, but will be immediately adjacent to the existing stairs and visible from E. Meadow Drive below. Staff finds this criterion to be met. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to Town of Vail Page 8 surrounding uses. Staff finds the proposed outdoor dining patio will have both positive and negative effects upon the character of the area. On the one hand the patio will advance the outdoor dining culture that has been established within Vail Village. The patio will add livelihood, activity and interest in the area. On the other hand, the patio will require the removal of significant vegetation on the south side of the parking structure. This existing mature landscaping was a key element of the urban design of Vail Village, and helps to both naturalize this area and screen the visual impact of the parking structure. The applicant has revised the plan to include additional landscaping, including more flowering trees and shrubs, to help restore the color and character of the existing landscaping. The proposal includes the removal of two mature aspen trees, four crabapple trees, and two conifers (spruce or pine). Some small shrubs would also be removed as part of this application. The revised landscaping plan includes two new aspen trees, three new spruce tree, and four new crabapple trees along with perennials, dwarf conifers and ground covers. The revised landscaping plan results in a net gain of one spruce tree. These additional trees and shrubs are designed to respond to concerns from the PEC on the loss of color from the flowering trees and shrubs in this area. The scale and bulk of the proposed dining area is minimal in relation to the parking structure itself. This area is highly developed, with large numbers of people walking past the area of the proposed patio. Staff finds that the changes proposed to the landscaping help to improve the natural buffer and add color to the landscaping. We find that the proposal meets this criterion. 5. Such other factors and criteria as the commission deems applicable to the proposed use. Staff notes that the applicant intends to have background music on the patio. There are no specific regulations in the code regarding noise in the General Use zone district, or for outdoor dining patios. However, the Town of Vail has adopted a general noise ordinance, including general regulations on amplified sounds, and the applicant will be required to operate the outdoor dining patio consistent with these existing regulations, as they may be amended from time to time. 5-1-7 Noise Prohibited H -2-d In all other zones, except such portions thereof as may be included within one hundred feet (100) of any residential zone, the operation or use of sound amplifying equipment for commercial purposes is prohibited between the hours of ten o'clock (10:00) P.M. and eight o'clock (8:00) A.M. of the following day on Town of Vail Page 9 Sunday through Thursday, and between the hours of eleven o'clock (11:00) P.M. and eight o'clock (8:00) A.M. of the following day on Friday and Saturday. A permit is required for amplified sound use within the Town, which has been made a condition of approval. 6. The environmental impact report concerning the proposed use, if an environmental impact report is required by Chapter 12 of this title. An environmental impact report is not required by Chapter 12-12, Vail Town Code; therefore, this criterion is not applicable. VII. STAFF RECOMMENDATION The Community Development Department recommends the Planning and Environmental Commission approves, with conditions, a modification to the conditional use permit, pursuant to Section 12-9C-3 Conditional Uses, in accordance with the provisions of Section 12-16-10, Amendment Procedures, to allow for the construction of an outdoor dining patio at La Cantina Restaurant, located at 241 East Meadow Drive/Tract B & C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC17-0026) Staff's recommendation is based upon the review of the criteria described in Section VI of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to approve, with conditions, this request, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission approves, with conditions, an amendment to a conditional use permit pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the construction of an outdoor dining patio at La Cantina Restaurant, located at 241 East Meadow Drive/Tract 8 & C, Vail Village Filing 1, and setting forth details in regard thereto with the following conditions: (PEC 17-0026) This Conditional Use approval is contingent upon the applicant obtaining Town of Vail approval of an associated design review application on or before November 1, 2017. 2. The applicant shall operate the outdoor patio consistent with the approved site plan dated July 14, 2017 and attached to this memorandum. 3. Hours of operation for the outdoor dining patio shall be limited to 8:00 AM until 10:00 PM. 4. All exterior lighting for the outdoor dining patio shall meet the Town of Vail's Outdoor Lighting regulations. 5. The applicant shall ensure that sweeping of the patio is performed on a daily Town of Vail Page 10 basis, and that all food scraps and other debris from the patio are collected and deposited in proper waste receptacles, and that food scraps and other debris are not swept or pushed off the patio onto the adjacent walkways or landscaping areas. 6. Approval of this conditional use permit amendment shall lapse and become void if a building permit is not obtained and construction not commenced and diligently pursued toward completion or the use for which the approval has been granted has not commenced within two (2) years from when the approval becomes final. 7. Approval of this conditional use permit amendment shall lapse and become void if the use for which the approval has been granted is discontinued for a period of two (2) years, regardless of any intent to resume operation of the use. 8. The applicant shall at all times abide by the Town of Vail Amplified Sound regulations in Section 5-1-7 Noise Prohibited, Vail Town Code. The applicant shall obtain a permit from the Town of Vail prior to installation of any outdoor speakers on the outdoor dining patio. 9. Prior to issuance of a building permit for construction of the outdoor dining patio, the applicant shall obtain a lease agreement from the Town of Vail for use of the patio area. Should the Planning and Environmental Commission choose to approve this amendment to a Conditional Use Permit, the Community Development Department recommends the Commission make the following findings: "Based upon the review of the criteria outlined in Sections VI of the Staff memorandum to the Planning and Environmental Commission dated July 24, 2017 and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. The Conditional Use Permit amendment is in accordance with the purposes of the Zoning Regulations and the General Use District, 2. The proposed Conditional Use Permit amendment and the conditions under which they will be operated or maintained are not detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity, and, 3. The proposed Conditional Use Permit amendment complies with the applicable provisions of Chapter 12-16, Conditional Use Permit, Vail Town Code." VIII. ATTACHMENTS A. Vicinity Map B. Proposed Development Plans, 07/14/2017 C. Applicant Narrative Town of Vail Page 11 D. Draft Conditional Use Permit E. 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We are proposing to add a new deck to the hillside area directly outside the restaurant overlooking East Meadow Drive. The proposed La Cantina deck would function very much as the interior La Cantina does with counter service and a bar area for patrons. The deck would seat approximately 50-60 people and would include an outdoor grill and taco station in addition to the bar area. The Vail Village Parking structure currently has various decks and walkways without any services. The proposed deck would mirror the existing parking structure facilities in appearance. The closest decks serving food or drinks are the Starbucks and ice cream shop decks located across the street on East Meadow Drive. We believe that our proposed deck will create an area of interest where very little exists now. We consider the area to be the gateway to Vail Village and by creating a deck with food and drink we will give the gateway a welcoming feel. There always seem to be people in the area of the Vail Transportation Center. By creating an outdoor deck we hope to entice the existing crowds to stop for our services. La Cantina has busy periods as well as slow periods daily and seasonally. We would like to create an area that is attractive to people in the warmer seasons as well as at the apres ski time of day during the cooler months. We will have background music to create ambiance and we may occasionally have a musician strumming a guitar. There will be lighting so people can see what they are eating or drinking in the evening hours. Exterior lighting will be provided by shrouded recessed cans and a lighting channel around the perimeter of the deck to avoid light pollution and to make sure light bulbs are not visible to the naked eye. We will operate from 8:00 am until 10:00 pm daily. By nestling our deck into the surrounding landscape and creating a vibrant area of activity at the gateway to the village, we believe that our deck will create an environment where people can enjoy the benefits of La Cantina and share in the Vail experience. Thank you, La Cantina 75 r' W 0 - LU U) D J Z O Z 0 LL Z W 2 Q H Q ui cz F— LU W CL LU O 0 �L Q cv 0 O c c O U U U N Q X N cu s Q cn s H cu 0 C: O cu Q X W N O O ti U W d a� E 7 Z E N d me > L c 0 0% CU N jL O N O cucu W CN cu N > U o O o �p Q 4-- U O N cn cl 0) � o Q J c cu cu N cu c c cu U cu J L O U N rn c 0 O 7 O C cu O C: O U c O U N 0 N d N U c 0 c O U O aH O N E C N Q U .O O d 0 C O Q �L U N cl L U o ti V- O CN Q Ni to N C >, > O Q Q cu >Q o,- > Q o QC Q O oLr— c cl U M U O M M O M �O Q M O O U Q O M Q j Q) O O NO O �O O `V O N _U Q M M O N O U � V- M CSI O N 07 m L + ® M ® % M § � \ � � � � 2 % � ® § /� 2 q % om 2 0 2� � 2 k Q) / % �2 @ - § 0 cu q % / CO 0 E e 2 o � 2 2 � \ @ \ 2 � e o \ 2 0 2 2 m 2 / \ 2 0 7 2 ¥ LZ / k \ Q) 2 .� 0 •� / ® \ 2 § > E o m e % 0 2 7 4-- 6 0:s § IF 2 Q) ,§ Q)2 � / 0 - 2 m m / -0 E§ e e -0 R 2 R cu 0 EE �� 2 E •� § e > C-- %-0 % cu ) \ 21 4-- 0 ?2 7§ co �2� co / /k E o 3 m •- o Q) % c 70 § Q q6 e 2 6/ /.2 § 3 2 q 0 U 2 E + 0 k \ 2 / E 0 / 2 : E E / 0 ƒ e . cc cc U cc J W CL m w v) 0 1 0 N N m O O CD r, O N 0 Cc cc ccd TOWN OF VA10 VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: July24, 2017 ITEM/TOPIC: A request for review of a Minor Amendment to Special Development District (SDD) No. 34, The Valley, Phase V , pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for modifications to the approved development plans in order to permit a second road cut and access to the property located at 1521 Buffehr Creek Road/Lot C, The Valley Subdivision Phase V, and setting forth details in regard thereto. (PEC17-0028) ATTACHMENTS: File Name Description SDD—Minor—Amendment—Approval letter_Valley_Phase_V_PEC17- PEC17-0028 SDD #34 Valley Phase 0028.pdf V Minor Amendment Approval Letter A_PEC17- PEC17-0028 SDD #34 Valley Phase 0028_Valley_Phase_V_SDD_Amendment VICINITY_MAP.pdf V Minor Amendment Vicinity Map B_PEC17-0028 Valley_Phase_V_SDD_Amendment PLANS.pdf PEC17-0028 SDD #34 Valley Phase V Minor Amendment Plans C_PEC17- PEC17-0028 SDD #34 Valley Phase 0028_Valley_Phase_V_SDD_Amendment— EXISTING_LANGUAGE.pdf V Minor Amendment Existing SDD Language Department of Community Development 75 South Frontage Road Vail, CO 81657 PH: 970-479-2138 www.vailgov.com July 7, 2017 Town of Vail Planning and Environmental Commission and Adjacent Property Owners Report to the Planning and Environmental Commission of an administrative action approving a request for a Minor Amendment to Special Development District (SDD) No. 34, The Valley, Phase V, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for modifications to the approved development plans in order to permit a second road cut and driveway access to the property located at 1521 Buffehr Creek Road/Lot C, The Valley Subdivision Phase V, and setting forth details in regard thereto (PEC17-0028). Applicant: Steven J. Lindstrom Revocable Trust, represented by RKD Architects Planner: Chris Neubecker Dear Planning and Environmental Commission members and adjacent property owners The purpose of this letter is to inform you that the Town of Vail Community Development Department has approved an amendment to Special Development District No. 34, The Valley, Phase V, to allow for modifications to the approved development plans in order to permit a second road cut and driveway access to the property located at 1521 Buffehr Creek Road/Lot C, The Valley Subdivision Phase V. No other changes are proposed with this application. The Town of Vail Community Development Department has determined that this amendment to the existing Special Development District meets the design review criteria prescribed by Section 12- 9A-8, Design Criteria and Necessary Findings, Vail Town Code. This approval of a minor amendment to the Special Development District No. 34 will be reported to the Town of Vail Planning and Environmental Commission at a public hearing on Monday, July 24, 2017, at 1:00 p.m. in the Vail Town Council Chambers, located at 75 South Frontage Road West. The Planning a n d Environmental Commission reserves the right to "call up" this administrative action for additional review at this hearing. This administrative action may also be appealed by an adjacent property owner, any aggrieved or adversely affected person, or the Vail Town Council as outlined in Section 12-3-3, Appeals, Vail Town Code. Should you have any questions, please feel free to contact me directly at 970-479-2148, or cneubecker(a)-vailgov.com Sincerely, Chris Neubecker, AICP Planning Manager 11 AAO ATTACHMENT C - EXISTING SPECIAL DEVELOPMENT DISTRICT #34 LANGUAGE ORDINANCE NO. 14 Series of 2012 AN ORDINANCE REPEALING AND RE-ESTABLISHING SPECIAL DEVELOPMENT DISTRICT NO. 34, FLAUM — THE VALLEY PHASE V, PURSUANT TO SECTION 12- 9A-10, AMENDMENT PROCEDURES, VAIL TOWN CODE, TO ALLOW THE EMPLOYEE HOUSING REQUIREMENTS OF THE SPECIAL DEVELOPMENT DISTRICT TO BE MET OFF-SITE THROUGH THE PROVISIONS OF SECTION 12-13- 5, EMPLOYEE HOUSING UNIT DEED RESTRICTION EXCHANGE PROGRAM, VAIL TOWN CODE, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); WHEREAS, the members of the Vail Town Council of the Town (the "Council') have been duly elected and qualified; WHEREAS, Ordinance No. 2, Series of 1997, established Special Development District No. 34, Flaum — The Valley Phase V (the "District") and the District was subsequently amended by Ordinance No. 9, Series of 2006; WHEREAS, the Planning and Environmental Commission (the "PEC') of the Town of Vail has held a public hearing on the proposed amendments in accordance with the provisions of the Vail Town Code; WHEREAS, the PEC recommended approval of these amendments at its October 8, 2012, public hearing, and has submitted its recommendation to the Vail Town Council; WHEREAS, the purpose of this ordinance is to amend the District to allow the employee housing requirements of the district to be met within the district, off-site, or a combination thereof; WHEREAS, the purpose of this ordinance is to amend the District to allow employee housing units to be exchanged in accordance with the procedures outlined in Section 12-13-5, Employee Housing Unit Deed Restriction Exchange Program, Vail Town Code; WHEREAS, the purpose of this ordinance is to amend the gross residential floor area (GRFA) provisions of the District; WHERAS, the purpose of this ordinance is to "clean-up" the unclear, outdated, and inconsistent provisions of the District; Ordinance No. 14, Series 2012 Page 1 WHEREAS, based upon the review of the evidence and testimony presented, the Vail Town Council finds that the proposed amend to the District, complies with the nine design criteria outlined in Section 12-9A-8 of the Vail Town Code; WHEREAS, based upon the review of the evidence and testimony presented, the Vail Town Council finds that the applicant has demonstrated to the satisfaction of the Council that any adverse effects of the requested deviations from the development standards of the underlying zoning are outweighed by the public benefits provided; and, WHEREAS, based upon the review of the evidence and testimony presented, the Vail Town Council finds that the request is consistent with the development goals and objectives of the Town of Vail Comprehensive Master Plan. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Special Development District No. 34, Flaum — The Valley Phase V, is hereby repealed and re-established to read as follows: SECTION 1. The approval procedure prescribed in Section 12-9A-10, Amendment Procedures, Vail Town Code have been fulfilled, and the Vail Town Council has received the report of the Planning and Environmental Commission recommending approval, of the proposed development plan for Special Development District No. 34. SECTION 2. Special Development District No. 34 is established to ensure comprehensive development and use of an area in a manner that will be harmonious with the general character of the town, provide adequate open space, employee housing, and promote the objectives of the Town's Zoning ordinance. The development is regarded as complementary to the Town by the Town Council and the Planning and Environmental Commission, and there are significant aspects of the special development which cannot be satisfied through the imposition of standard zoning on the area. SECTION 3. Special Development District No. 34 is established for the development of a parcel of land comprising 1.81 acres (lots 3 and 4, the Valley Phase V) and shall be referred to as "SDD No. 34". SECTION 4. The Town Council finds that the development plan for SDD No. 34 meets each of the standards set forth in Article 12-9A, Special Development District, Vail Town Code. In accordance with Article 12-9A, Special Development Districts, Vail Town Code, the development plan for SDD No. 34 is approved. SECTION 5. The zone district underlying SDD No. 34 is Residential Cluster (RC). The uses allowed in SDD No. 34 shall be limited to those uses indicated on the development plan and those uses allowed by right, and those uses allowed by conditional use, Chapter 12-6E, Residential Cluster District, Vail Town Code. Ordinance No. 14, Series 2012 Page 2 SECTION 6. In addition to the Approved Development Plan described in Section 7 herein, the following development standards have been submitted to the Planning and Environmental Commission for its consideration, and the Planning and Environmental Commission has forwarded its recommendation of conditional approval to the Town Council, and the Development Plan is hereby approved by the Town Council. The development standards for this SDD shall be those prescribed by the Residential Cluster (RC) zone district unless specifically addressed herein. The following are the specific development standards for SDD No. 34: Base Information Underlying Zoning: Lot area: Development Standard Number of Lots: Dwelling units: Density: Employee Housing Units (EHU) Buildable Area: Site Coverage: RC (Residential Cluster) 1.81 acres or 79,002 sq. ft. Maximum Allowance/Limitation 3 single family lots 3 single-family dwelling units 1.66 dwelling units/acre 1 Type II EHU per lot allowed. Per approved development plan and building envelopes. 25% of lot area (per lot) GRFA: The combined area of the dwelling unit and any associated Type II EHU shall not exceed 3,800 sq. ft. per lot. Type II EHU GRFA: Garage Area: A Type II EHU constructed in this special development district shall be calculated as GRFA. 600 sq. ft. garage allowed per dwelling unit (exclusive of the EHU). EHU Garage Area: 1 enclosed parking space required per EHU per lot, which must be deed restricted for use by EHU only. Up to 400 sq. ft. GRFA garage deduction allowed per EHU per lot. Ordinance No. 14, Series 2012 Page 3 Setbacks: Per building envelopes delineated on development plan. No GRFA is permitted within 20' of the front property line. Garage area is allowed within 20' from the front property line within the established building envelopes. Parking: Per Chapter 12-10, Off-street Parking and Loading, Vail Town Code. Exterior Lighting: Per Section14-10-7, Exterior Lighting, Vail Town Code. Building Height: 30' for a flat roof, 33' for a sloping roof SECTION 7. SDD No. 34 is subject to the following additional conditions: The development plan shall be that plan entitled "Flaum Residence," prepared by Pierce, Segerberg, & Associates, Architects, dated 11/11/96, with the latest revision on 1/10/97. 2. Trash collection shall be typical residential curbside collection and dumpsters shall not be permitted on these lots or in the adjacent right- of- way. 3. This site shall be limited to one curbcut for all three lots as depicted on the development plan. The entire curbcut shall be developed upon initial construction on any of these three lots. 4. The applicant shall submit a mitigation plan for the rockfall hazard which shall be reviewed and approved by the applicant's geologist prior to Design Review Board approval for construction of homes on these lots. 5. This approval shall become void if the construction of at least one lot is not commenced within three years of the final approval of the SDD. The developer must meet the requirements of Section 12-9A-12, Time Requirements, Vail Town Code. 6. The recreational amenities tax for this development shall be assessed at the rate required for the Residential Cluster (RC) zone district, as provided for in Chapter 2-5, Recreational Amenities Tax Chapter, Vail Town Code. Ordinance No. 14, Series 2012 Page 4 7. All retaining walls on-site shall conform to existing cede Vail Town Code requirements. No retaining wall shall exceed 3' in the first 20' from the front property line on these lots. 8. All development standards contained in this ordinance site shall be noted on the development plan and the final plat for this development. Those notes shall include the following note regarding development within building envelopes: "All future development will be restricted to the area within the platted building envelopes. The only development permitted outside the platted building envelopes shall be landscaping, driveways and retaining walls associated with driveway construction. At -grade patios (those within 5' of existing or finished grade) will be permitted to project beyond the building envelopes not more than ten feet (10') nor more than one-half (1/2) the distance between the building envelope and the property line, or may project not more than 5 feet (5') nor more than one—fourth (1/4) the minimum required dimension between buildings." 9. One employee housing unit (EHU) is required for the entire development which must be provided prior to, or in conjunction with, the Building Permit for the third dwelling unit constructed on-site. The employee housing requirements of this special development district may be met within the district or off-site. All employee housing units constructed within SDD No. 34 shall be eligible for exchange in accordance with the procedures outlined in Section 12-13-5, Employee Housing Unit Deed Restriction Exchange Program, Vail Town Code. 10. As mitigation for impacts to large trees on-site, 21 additional trees will be provided on-site (7 additional trees per lot). These trees shall have a minimum caliper of 3° for deciduous trees or a minimum height of 8' for conifers and shall be provided at the time of construction on individual lots. SECTION 8. The owners, jointly and severally, agree with the following requirement, which is a part of the Town's approval of the SDD No. 34: All previous approvals and development plans, including the County Approved PUD for the subject property, are hereby null and void. SECTION 9. Amendments to the approved development plan shall be reviewed pursuant to Section 12-9A-10, Amendment Procedure, Vail Town Code. SECTION 10. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, Ordinance No. 14, Series 2012 Page 5 subsections, sentences, clauses or phrases be declared invalid. SECTION 11. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. SECTION 12. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. SECTION 13. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 6th day of November, 2012, and a public hearing for second reading of this Ordinance set for the 20th day of November, 2012, at 6:00 P.M. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. .Daly, T ATTEST: ,��� • • •; SEAL L re i naldson, Town Clerk •O . CpLORP� READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 20th day of November, 2012. Ludwig Kurz, Mifyor ProTem ATTE O.O F •Vq �• relei onaldson, Town Clerk 1.4 0 •• O Ordinance No. 14, Series 2012 Page 6 TOWN OF VA10 VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: July24, 2017 ITEM/TOPIC: A request for the review of a variance from Section 12-21-10, Development Restricted, Vail Town Code, in accordance with the provisions of T i t I e 1 2 , , VariAnaesp\)bib r 1 7 Town Code, to allow for construction on a slope of forty percent (40%) or greater, located 1521 Buffehr Creek Road/Lot C, The Valley Subdivision Phase V, and setting forth details in regard thereto. (PEC17-0029) ATTACHMENTS: File Name Description PEC17-0029_Lot_C_the_Valley_Variance_STAFF_MEMO_- PEC17-0029 Valley Phase V Lot C withdrawn.pdf Variance Staff Memo PEC17- PEC17-0029 Valley Phase V Lot C 0029_Valley_Phase_V_Variance_W ithdrawal_Letter SDD #34.pdf Variance Attachment A - Letter from Applicant 0) rnwN of vain Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: July 24, 2017 SUBJECT: A request for the review of a variance from Section 12-21-10, Development Restricted, Vail Town Code, in accordance with the provisions of Title 12, Chapter 17, Variances, Vail Town Code, to allow for construction on a slope of forty percent (40%) or greater, located 1521 Buffehr Creek Road/Lot C, The Valley Subdivision Phase V, and setting forth details in regard thereto. (PEC17-0029) — Withdrawn Applicant: Steven J. Lindstrom Revocable Trust, represented by RKD Architects Planner: Chris Neubecker I. SUMMARY After further review of this application, the Community Development Department has determined that the proper procedure for a modification to a building envelope as part of a Special Development District (SDD) should be an amendment to the development plan for the SDD. In this case, SDD#34, Flaum — The Valley Phase V development plan, will be amended. As a result, this application for a variance has been withdrawn. The Community Development Department will process this change as a Minor Amendment to SDD #34, which will be reported to the Planning and Environmental Commission during the meeting on August 14, 2017. Notice of the Community Development Department's decision on this request will be mailed to adjacent property owners as required by Section 12-9A-10, Amendment Procedures, Vail Town Code. II. ATTACHMENTS A. Withdrawal Letter from Applicant, June 19, 2017 ATTACHMENT A - WITHDRAWAL LETTER architects, inc Re: SDD #34, Lot C 1521 Buffehr Creek Road (PEC17-0029) July 19, 2017 Chris Neubecker Community Development Department Town of Vail Dear Chris, This letter is to request the withdrawal of the variance application, and a request to amend the SDD to include the location change to the building envelope. Thank you for your assistance. Best Jack K. Snow A.I.A. cc: Steve Lindstrom 137 main street, ste G004 po box 5055 edwards. CO 81632 970.926.2622 www.rkdarch.com TOWN OF VA10 VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: July24, 2017 ITEM/TOPIC: A request for the review of an Exemption Plat, pursuant to Section 13-12-3, Plat Procedure and Criteria for Review, Vail Town Code, to allow for an adjustment to the location of the platted building envelope for Lot C, The Valley Subdivision Phase V located at 1521 Buffehr Creek Road, and setting forth details in regard thereto. (PEC17-0030) ATTACHMENTS: File Name Description PEC17- PEC17-0030 Valley Phase V 0030_Valley_Phase_V_Exemption_Plat—Staff—Memo FINAL.pdf Exemption Plat Staff Memo A_PEC17- PEC17-0030 Valley Phase V 0030_Valley_Phase_V_Exemption_Plat VICINITY_MARpdf Exemption Plat AttachmentA- Vicinity — Map B_PEC17- PEC17-0030 Valley Phase V 0030_Valley_Phase_V_Exemption_Plat—APPLICANTNARATIVE.pdf Exemption Plat Attachment B - — Applicant Narrative C_PEC17- PEC17-0030 Valley Phase V Exemption Plat Attachment C - 0030_Valley_Phase_V_Exemption_Plat— AMENDED_PLAT.pdf Amended Plat 0) rnwN of vain Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: July 24, 2017 SUBJECT: A request for the review of an Exemption Plat, pursuant to Section 13-12- 3, Plat Procedure and Criteria for Review, Vail Town Code, to allow for an adjustment to the location of the platted building envelope for Lot C, The Valley Subdivision Phase V located at 1521 Buffehr Creek Road, and setting forth details in regard thereto. (PEC17-0030) Applicant: Steven J. Lindstrom Revocable Trust, represented by RKD Architects Planner: Chris Neubecker I. SUMMARY The applicant, the Steven J. Lindstrom Revocable Trust, represented by RKD Architects, is requesting final review of an Exemption Plat application, pursuant to Title 13, Chapter 12, Exemption Plat Review Procedures, Vail Town Code, to allow for an adjustment to the location of the platted building envelope for Lot C, The Valley Subdivision, Phase V, located at 1521 Buffehr Creek Road. The Community Development Department is recommending approval, with conditions, of the Exemption Plat application with the findings as listed in Section VI of this memorandum. For reference, the attachments include a Vicinity Map (Attachment A), a copy of the proposed plat (Attachment B), and the applicant's narrative (Attachment C). II. DESCRIPTION OF THE REQUEST The applicant is requesting a final review of an Exemption Plat application, pursuant to Title 13, Chapter 12, Exemption Plat Review Procedures, Vail Town Code, to allow for an adjustment to the location of the platted building envelope for Lot C, The Valley Subdivision, Phase V, located at 1521 Buffehr Creek Road. The purpose of this application is to locate the building envelope farther to the east, in an area with less vegetation. The new location of the envelope will also allow for a driveway that has less impact on existing retaining walls and results in less site disturbance to the existing driveway and retaining walls for the subdivision. The proposal will result in the creation of a plat entitled: "Amended Envelope Plat, Lot C, The Valley Phase V, A Resubdivision of Lots 3 and 4, Block 7, Town of Vail, Eagle County, State of Colorado" (Attachment B). There is no change in the total area of the building envelope. The shape of the building envelope will be modified slightly to respond to the topography of the lot. The change to the location of the building envelope will facilitate the construction of a new home to the east of the existing building envelope. The proposed building envelope is within the required 15' side and rear yard setbacks. However, the front of the building envelope aligns with the front property line (zero setback), which is 23 feet from the existing retaining wall on the north side of Buffehr Creek Road. This is the same setback as the existing building envelope. Per Special Development District (SDD) #34, the location of the home on the lot must be setback at least 20 feet from the front property line, however, the location of the garage may encroach into the front 20' of the building envelope: "Setbacks - Per building envelopes delineated on development plan. No GRFA is permitted within 20' of the front property line. Garage area is allowed within 20' from the front property line within the established building envelopes." The topography of the new portion of the envelope is similar to the area where the existing building envelope, but there is less vegetation near the new building envelope. A relocation of the envelope will help to preserve more vegetation on the lot. III. ZONING ANALYSIS Address: Legal Description: Existing Zoning: Existing Land Use Designation Mapped Geological Hazards: 1521 Buffehr Creek Road Lot C, Valley Subdivision, Phase V SDD #34 Open Space Steep Slopes, Rock Fall Development Allowed / Existing Proposed Change Standard Required Site Area 15,000 sq. ft. 32,012 sq. ft. 32,012 sq. ft. No Change Setbacks* Per building Front: 0' Front: 0' envelope Rear: varies Rear: 91' Side: 10' Side: 102' Side: 135' Side: 15' Density 1.66 dwelling 1.66 dwelling No Change No Change units per acre (1 units per acre dwelling unit, plus 1 EHU per lot) Building Height 33' sloping roof Undeveloped N/A No Change 30' flat roof Site Coverage Max. 25% Undeveloped N/A No Change Landscaping Minimum 60% None N/A No Change Town of Vail Page 2 GRFA 3,800 sq. ft. None N/A No Change Building Envelope Area N/A 6,094 sq. ft. 6,094 sq. ft. No Change Slope Maximum 40% 43% 49% *Note: Per the Special Development District #34, no GRFA is permitted within 20' of the front property line. Garage area is allowed within 20' from the front property line within the established building envelopes. Building Envelopes The purpose of platting building envelopes is to define the portion of the lot where structures on the lot must be located. Building envelopes are more restrictive than setbacks, which only require that structures be located a minimum distance from a property line. Building envelopes are often used to maintain views and separation of structures, protect vegetation, and prevent development on sensitive areas including geological and hydrological resources. The original design intent of SDD #34 was to ensure a high quality residential subdivision while preserving the natural characteristics of the setting, provide adequate open space, and provide employee housing. The development plan called for a common driveway, with all three lots accessed from one driveway. A plat note requiring one curb cut was modified through an SDD amendment, PEC17-0028, also on the agenda for review by the Commission at today's meeting. The proposed relocated portion of the building envelope for Lot C will not have a significant impact on views from other lots. IV. APPLICABLE PLANNING DOCUMENTS Title 13: Subdivision Reaulations, Vail Town Code (in part) 13-12-1: PURPOSE AND INTENT: The purpose of this chapter is to establish criteria and an appropriate review process whereby the planning and environmental commission may grant exemptions from the definition of the term "subdivision" for properties that are determined to fall outside the purpose, purview and intent of chapters 3 and 4 of this title. This process is intended to allow for the platting of property where no additional parcels are created and conformance with applicable provisions of this code has been demonstrated. 13-12-2: EXEMPTIONS IN PROCEDURE AND SUBMITTALS: 0 "Exemption plats"; as defined in section 13-2-2 of this title, shall be exempt from requirements related to preliminary plan procedures and submittals. Exemption plat applicants may be required to submit an environmental impact report if required by title 12, chapter 12 of this code. Town of Vail Page 3 13-12-3: PLAT PROCEDURE AND CRITERIA FOR REVIEW.' The procedure for an exemption plat review shall be as follows.- A. ollows: A. Submission of Proposal, Waiver of Requirements: The applicant shall submit two (2) copies of the proposal following the requirements for a final plat in subsection 13-3-68 of this title, with the provision that certain of these requirements may be waived by the administrator and/or the planning and environmental commission if determined not applicable to the project. B. Public Hearing: The administrator will schedule a public hearing before the planning and environmental commission and follow notification requirements for adjacent property owners and public notice for the hearing as found in subsection 13-3-681 of this title. C. Review and Action On Plat: The planning and environmental commission shall review the plat and associated materials and shall approve, approve with modifications or disapprove the plat within twenty one (21) days of the first public hearing on the exemption plat application or the exemption plat application will be deemed approved. A longer time period for rendering a decision may be granted subject to mutual agreement between the planning and environmental commission and the applicant. The criteria for reviewing the plat shall be as contained in section 13-3-4 of this title. V. REVIEW CRITERIA The following are review criteria from Section 13-3-4 Vail Town Code, as required to be reviewed per Section 13-12-3 C: 1. The extent to which the proposed subdivision is consistent with all the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and Staff finds that the proposed exemption plat is consistent with all applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town. Specifically, the exemption plat helps to ensure that construction of the home on Lot C preserves as much significant vegetation as possible on this site, by relocating the envelope to an area with fewer trees. By limiting the size of the building envelope to the existing size, the applicant will gain no additional area, and the site will remain consistent with the original design intent of this subdivision. Town of Vail Page 4 2. The extent to which the proposed subdivision complies with all of the standards of this title, as well as, but not limited to, title 12, "Zoning Regulations", of this code, and other pertinent regulations that the planning and environmental commission deems applicable; Staff finds that the proposed exemption plat is in compliance with all standards of Title 13, Subdivision Regulations, and Title 12, Zoning Regulations, Vail Town Code. The location of the building envelope is consistent with other building envelopes approved within this SDD, and with the setback standards in the underlying Residential Cluster zone district. At this time, the applicant has not fully designed the home that will be constructed on this lot, but preliminary designs have been developed. 3. The extent to which the proposed subdivision presents a harmonious, convenient, workable relationship among land uses consistent with municipal development objectives; Staff finds the proposed exemption plat presents a harmonious, convenient, workable relationship among land uses that is consistent with municipal development objectives. Staff has reviewed the location of the building envelope to ensure that the proposed envelope change will have no negative impacts on views, light, access, existing vegetation, slopes, or other impacts to adjacent lots. 4. The extent of the effects on the future development of the surrounding area; Staff finds the proposed exemption plat will have no negative impacts on the future development of the surrounding area. The existing lots nearest to Lot C (Lots A and B) are both developed with single family homes. The proposed changes to the building envelope will have no impacts on the future development of the subdivision or any of the individual lots within the subdivision or the neighborhood. 5. The extent to which the proposed subdivision is located and designed to avoid creating spatial patterns that cause inefficiencies in the delivery of public services, or require duplication or premature extension of public facilities, or result in a "leapfrog" pattern of development; As this application is for a modification to an existing platted envelope within a developed subdivision, staff finds the proposed exemption plat will not cause any inefficiency in the delivery of public services and will not require duplication or premature extension of public services, and will not result in a leapfrog pattern of development. This is due to the fact that the subdivision is platted and partially developed. No changes are proposed to the location of roads, utilities, easements or other changes that impact the delivery of public services. Town of Vail Page 5 The proposed building envelope has been reviewed by the Town Engineer. No concerns have been raised with the location of the building envelope or with the anticipated location of the curb cut for the driveway. 6. The extent to which the utility lines are sized to serve the planned ultimate population of the service area to avoid future land disruption to upgrade undersized lines; Staff finds the utility lines are sized to serve a complete build -out of the site, and which are not impacted by this building envelope modification. 7. The extent to which the proposed subdivision provides for the growth of an orderly viable community and serves the best interests of the community as a whole; Staff finds that the proposed exemption plat provides for the growth of an orderly viable community and serves the best interests of the community as a whole by allowing flexibility in the siting of the home to provide efficient design. This application will maintain views from adjacent properties, and preserve a significant stand of vegetation in the location of the current building envelope, which is in the best interest of the community as a whole. 8. The extent to which the proposed subdivision results in adverse or beneficial impacts on the natural environment, including, but not limited to, water quality, air quality, noise, vegetation, riparian corridors, hillsides and other desirable natural features; Staff finds the proposed exemption plat will not result in any adverse impacts on the natural environment, including, but not limited to, water quality, air quality, noise, vegetation, riparian corridors, hillsides and other desirable natural features. The revised location of the building envelope will preserve existing vegetation and allow development in areas with less vegetation. 9. Such other factors and criteria as the commission and/or council deem applicable to the proposed subdivision. VI. STAFF RECOMMENDATION The Community Development Department recommends the Planning and Environmental Commission approves, with conditions, the request for review of the final plat, pursuant to Title 12, Chapter 13, Exemption Plat Review Procedures, to allow for an adjustment to the location of the platted building envelope for Lot C, Valley Subdivision Phase V, located at 1521 Buffehr Creek Road (PEC17-0030). This recommendation is based upon the review of the criteria in Section V of this memorandum and the evidence and testimony presented. Town of Vail Page 6 Should the Planning and Environmental Commission choose to approve this plat amendment, the Community Development Department recommends the Commission pass the following motion: "Based on the evidence and testimony presented at this hearing and the review criteria in Section V of the staff memorandum, the Planning and Environmental Commission hereby approves, with conditions, a request for a final plat, pursuant to Section 13-12-3 (Plat Procedures and Criteria for Review), Vail Town Code, to allow for an adjustment to the location of the platted building envelope for Lot C, Valley Subdivision Phase V located at 1521 Buffehr Creek Road, and setting forth details in regard thereto. (PEC17- 0030) Conditions.- 1. onditions: 1. Prior to recording the final plat with the Eagle County Clerk and Recorder, the Applicant shall add a note to the plat stating "The sole purpose of this plat is to modify the location of the building envelope for Lot C." 2. Prior to recording the final plat with the Eagle County Clerk and Recorder, the Applicant shall add a note to the plat stating "Portions of Lot C are within Geologically Sensitive Areas, including steep slopes and rock fall areas, as determined by the Vail Town Code, Title 12, Chapter 21." Should the Planning and Environmental Commission choose to approve this plat amendment, the Community Development Department recommends the Commission pass the following findings: " Upon review of the request for a request for the review of an Exemption Plat, pursuant to Section 13-12-3, Plat Procedure and Criteria for Review, Vail Town Code, to allow for an adjustment to the location of the platted building envelope for Lot C, The Valley Subdivision Phase V located at 1521 Buffehr Creek Road " the Planning and Environmental Commission hereby finds.- 1. inds: 1. That the subdivision is in compliance with the criteria listed in Section 13-3-4 A, Vail Town Code; and 2. That the subdivision is consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and compatible with the development objectives of the town; and 3. That the subdivision is compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and 4. That the subdivision promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its Town of Vail Page 7 established character as a resort and residential community of the highest quality. " VII. ATTACHMENTS A. Vicinity Map B. Applicant Narrative C. Amended Envelope Plat, Lot C, The Valley Phase V, A Resubdivision of Lots 3 and 4, Block 7, Town of Vail, Eagle County, State of Colorado Town of Vail Page 8 11 AAO ATTACHMENT B - APPLICANT NARRATIVE "-)architects,inc Re: SDD #34, Lot C 1521 Buffehr Creek Road June 20, 2017 Overview: The subject property, Lot C of SDD #34, was originally part of an SDD created in 1972 with an underlying RC Zoning. In 1997 the SDD was modified to create 3 single family building sites as shown. This SDD only permitted one access from Buffher Creek Road. In this request the applicant would like to move the building envelope as it is now defined and create a second access point from Buffher Creek Road. The applicant believes that permitting a new access point would not have any negative impact on Buffher Creek Road. (Public Works has expressed preliminary approval) and would relieve congestion and parking issues for the existing two homes on Lots A and B. Furthermore, the relocation of the building envelope would permit the future construction to occur in an open area rather than a relatively dense grove of mature trees. Process: For this project as envisioned, we are requesting three changes to the SDD, each of which requires a different submittal procedure in the Town of Vail. But since they are all related we would like to submit the following as an overview and narrative for all the requests. Minor Amendment to the SDD: to address the additional road access from Buffher Creek Road, as well as minor modifications to the existing access and utility easements and to align the SDD with the current code requirements on retaining walls Exemption Plat: to relocate the building envelope Variance: from the 40% slope restriction on the underlying RC zoning. Please note that all of Lot C is over 40% and this would be required for any construction anywhere on this property 1. Minor Amendment: A new road cut for site access.- Section ccess: Section 7 SDD No. 34. 3 Amend the Single Curb Cut. 137 main street, ste G004 po box 5055 edwards, Co 81632 970.926.2622 www.rkdarch.com Currently, the permitted access for Lot C is via easement through Lot B. This route would cause loss of parking on Lot B, requiring major excavation and loss of existing tree cover. Alternatively, access could be gained directly from the bottom of the existing shared driveway. However, this route would also result in significant loss of existing tree cover. The proposed road cut would allow access onto Lot C without damage to the vast majority of mature trees on the site and would relieve parking issues. Please see Attached topographic survey (4080.1 Topo C) from Peak Land Consultants, Inc. dated 5/4/17 for tree locations. Access and Utility Easement as indicated on the plat.- See lat: See attached Exhibit A which maintains the utility easement to benefit Lots A, B and C but updates the easement to correspond with the proposed access. Update the SDD to align with current codes regarding retaining walls.- Section alls: Section 7 SDD No. 34. 7 Amend the Retaining Walls to align with current guidelines. Currently Section 7 states "All Retaining walls on-site shall conform to existing Vail Town Code requirements. No retaining wall shall exceed 3' in the first 20' from the front property line on these lots." Add-- unless related to access to a structure constructed on excessive slopes (in excess of 30 percent). Note this a direct quote from 14-6-7 retaining walls of the Vail Town Code. Also note that at the time of the SDD the existing Town of Vail retaining wall on the Northwest (uphill) side had not been constructed. 2. Exemption Plat: A relocated building envelope.- We nvelope: We request a relocation of the building envelope to the east to correspond to the road cut access area. As shown on the attached topographic survey (4080.1 Topo C) from Peak Land Consultants, Inc. dated 5/4/17. A relocated building envelope would leave untouched most of the mature trees on Lot C. The proposed building envelope shown in Exhibit A shows a building envelope slightly smaller (14.2 square feet) than the existing envelope. The proposed building envelope is similar to the existing envelope in size but a portion of the envelope extends to the front property line to provide for garage and access. The east line is set 15' from the east property line to match underlying RC zoning. 137 main street, ste G004 po box 5055 edwards, co 81632 970.926.2622 www.rkdarch.com 3. Variance: Permission to build on a slope greater than 40%: This variance matches the other two structures in the SDD and most of the existing structures on the uphill side of Buffehr Creek Road. This does not constitute a special privilege. All of Lot C has a slope greater than 40%, thus this allowance would be required for any building on this site. Adjacent Lots B and A are also greater than 40%, so this allowance is in keeping with neighboring sites. There is no effect on light, air, distribution of population, transportation, traffic, public facilities, utilities or public safety as a result of granting a variance to the 40% maximum slope. This does not constitute a special privilege as it matches the other structures built in the SDD. The exceptional circumstance is that all of Lot C is more than 40%; this does not occur in most other RC zone districts. Public Benefits The surrounding neighborhood along Buffehr Creek Road, also known as "The Valley" after the original townhome project, is characterized as a narrow alpine valley with significant stands of mature aspen trees. Lot C contains a large number of mature aspens on the western half of the site, while the eastern half has many fewer aspens and more sage and scrub oak coverage. By moving the access and building envelope to the eastern half, we can leave undisturbed most of the mature aspens. New landscaping and replanting around the new building area will allow a more natural transition from the mature aspen stand to the sage and scrub oak hillside. With significant numbers of wildlife living in the area, leaving areas of natural vegetation and tree cover between houses may reduce impacts on wildlife. In sum, moving the access and building envelope to the eastern portion of Lot C will result in a smaller amount of impact to the character of the surrounding neighborhood in comparison to the existing condition. 137 main street, ste G004 po box 5055 edwards, co 81632 970.926.2622 www.rkdarch.com 1I, 54g=E orc �n v m F z£ orc x v m F z E - n��ax¢�mmz 46 TOWN OF VAIO VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: July24, 2017 ITEM/TOPIC: A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12- 9C-3, Conditional Uses; Public and private schools, Vail Town Code, in accordance with the provisions of Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for a renovation and addition to the existing Red Sandstone Elementary School, and a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Public parking structure, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for the construction of a public parking structure located at 551 North Frontage Road West/Lots 8, Block 2, Vail Potato Patch Filing 1, and setting forth details in regard thereto. (PEC17-0031) ATTACHMENTS: File Name PEC17- 0031 _Red_Sandstone_E lementary_School_C U P —Staff _Memo. pdf Attachment A_-_Vicinity_Map.pdf Attachment B_-_Project_Narrative.pdf Attachment C_-_Traffic_Impact_Study.pdf Description —Amendment-- Staff Memo to PEC AttachmentA- Vicinity Map Attachment B - Project Narrative Attachment C - Traffic Impact Study Attachment _D_- Attachment D - Letter D. Letter from Sandy _Letter from Sandy_Mutchler COO_Eagle_County_School.pdf Mutchler, COO, Eagle County Schools Attachment E_-_Plan_Set_(1_of_3).pdf Attachment E_-_Plan_Set_(2_of_3).pdf Attachment E_-_Plan_Set_(3_of_3).pdf Attachment F_-_Lighting_Specifications.pdf Attachment G_-_Existing_Parking_Signage.pdf Attachment E - Plan Set (1 of 3) Attachment E - Plan Set (2 of 3) Attachment E - Plan Set (3 of 3) Attachment F - Lighting Specifications Attachment G - Existing Parking Structure Signage TOWN OF VAIL � Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: July 24, 2017 SUBJECT: A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12-9C-3, Conditional Uses: Public and private schools, Vail Town Code, in accordance with the provisions of Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for a renovation and addition to the existing Red Sandstone Elementary School, and a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses: Public parking structure, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for the construction of a public parking structure located at 551 North Frontage Road West / Lot 8, Block 2, Vail Potato Patch Filing 1, and setting forth details in regard thereto. (PEC17-0031) Applicants: Eagle County School District and the Town of Vail, represented by TAB Associates Planner: Matt Panfil I. SUMMARY The applicants, Eagle County School District (ECSD) and the Town of Vail, represented by TAB Associates, are requesting an amendment to a conditional use permit to allow for a renovation and addition to Red Sandstone Elementary School (RSES), as well as a new conditional use permit for a public parking structure, located at 551 North Frontage Road West / Lot 8, Block 2, Vail Potato Patch Filing 1. This meeting is intended as a work session to introduce the project and gather feedback from the Planning and Environmental Commission (PEC). As staff has identified the need for a variance from Section 14-6-7, Retaining Walls, Vail Town Code, which was not published in the public notice for this meeting, a revised public notice will be published pursuant to the criteria established in Section 12-3-6, Hearings, Vail Town Code, prior to the next scheduled PEC meeting. Based upon the preliminary nature of this meeting, the Community Development Department recommends the PEC continue PEC17-0031 to the August 14, 2017 Planning and Environmental Commission meeting in order for the applicant to provide detailed responses to anticipated questions from the Commissioners and the general public. uested Outcome of the Work Session.- The ession: The subject property is located within the General Use (GU) Zone District. As such, development standards in each of the following categories shall be as prescribed by the PEC: • Lot Area and Site Dimensions • Setbacks • Building Height • Density Control • Site Coverage • Landscaping and Site Development • Parking and Loading At this work session, the applicant and staff request that the PEC consider and provide preliminary feedback on the proposed development standards, variance to allow for a retaining wall greater than six feet (6') in height, amendment to a conditional use permit for public and private schools, a new conditional use permit for a public parking structure, and the overall site plan. II. DESCRIPTION OF REQUEST The applicants, ECSD and the Town of Vail, are requesting two (2) different approvals within the proposed project: 1. An amendment to an existing public and private school conditional use permit to allow for the following: a. The complete renovation of RSES including: • Asphalt repair and maintenance; • Removal of the existing exterior finish material and new exterior finishes; • New code compliant insulation; • New flooring; • New windows; • New wall finishes; • Technology updates; and • A rearrangement of the building program and classrooms to allow for larger classrooms to meet the current ECSD standards. b. Two separate additions to RSES totaling 5,830 square feet: Town of Vail Page 2 Addition 1: A two-story addition to the south area of the building which will create a secure vestibule and new cafeteria and serving line on the first floor as well as an updated library on the second floor; and Addition 2: An addition located on the north side of the building, extending an area out over a single -story space. According to ECSD, the increase in square footage is not to accommodate any additional student capacity to the school, but rather to bring RSES up to their current standards. 2. A new public parking structure conditional use permit to allow for the construction of a new parking structure located south of the RSES building with the following features: a. An open-air, four-story (46.6') tall, approximately 55,543 square foot public parking structure with 160 parking spaces, of which eight spaces are accessible spaces and six spaces are electric vehicle charging stations. Of the 160 parking spaces, 40 will be designated for use by RSES; b. A controlled entry on each level, which maximizes the amount of parking spaces by eliminating the need for internal ramps; c. A design that allows for future growth and development via a possible two- story, full footprint, addition over the fourth level of parking (see Sheet PS9.00, Attachment E); d. Incorporation of photovoltaic panels; and e. The parking structure will be owned and operated by the Town of Vail, with an agreement with ECSD. Construction phasing will be coordinated in such a manner that the public parking structure will begin while RSES is still in session, with staging located on the west half of the circulation road for the project site. The public parking structure will be completed first and the Town will be able to use three (3) levels of the parking structure as soon as possible. The completion of the public parking structure will then allow for the placement of double modular units on the top level of the parking structure and surrounding areas. This will allow RSES to remain in session during the next construction phase, which is the renovation and construction of additions. A vicinity map (Attachment A), project narrative (Attachment B), traffic impact study (Attachment C), letter from Sandy Mutchler, Chief Operating Officer, Eagle County Schools (Attachment D), plan set (Attachment E), and lighting specifications (Attachment F) are attached for review. Town of Vail Page 3 III. BACKGROUND Constructed in 1976, the RSES building has remained largely unchanged. However, multiple changes to the lot have occurred over the life of the building. In 1991, a conditional use permit for a rooftop cellular site was granted. Subsequent amendments to the conditional use permit to allow for upgrades to the cellular antennas were granted in 2000 and 2003. In 2001, a conditional use permit for an athletic field was granted. Most recently, in 2004 a conditional use permit for a public indoor community facility (8,978 square foot gymnastic center) was granted. IV. APPLICABLE PLANNING DOCUMENTS Staff finds that the following provisions of the Vail Town Code are relevant to the review of this proposal: Title 12, Zoning Regulations, Vail Town Code Chapter 2: Definitions (in part) PUBLIC PARKING STRUCTURE: A parking area within a building for use by the public, to be considered an individual land use not to be linked with parking requirements regulated in chapter 10 of this title. Chapter 9, Article C. General Use (GU) District (in part) 12-9C-1: PURPOSE.- The URPOSE:The general use district is intended to provide sites for public and quasi -public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12- 1-2 of this title and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi - public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. 12-9C-3: CONDITIONAL USES.- A. SES: A. Generally: The following conditional uses shall be permitted in the GU district, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title.- Town itle: Town of Vail Page 4 Public and private schools. Public parking structure. 12-9C-5: DEVELOPMENT STANDARDS.- A. TANDARDS: A. Prescribed By Planning And Environmental Commission: In the general use district, development standards in each of the following categories shall be as prescribed by the planning and environmental commission.- 1. ommission: 1. Lot area and site dimensions. 2. Setbacks. 3. Building height. 4. Density control. 5. Site coverage. 6. Landscaping and site development. 7. Parking and loading. B. Reviewed by Planning and Environmental Commission: Development standards shall be proposed by the applicant as a part of a conditional use permit application. Site specific development standards shall then be determined by the planning and environmental commission during the review of the conditional use request in accordance with the provisions of chapter 16 of this title. 12-9C-6: ADDITIONAL DEVELOPMENT STANDARDS.- Additional TANDARDS: Additional regulations pertaining to site development standards and the development of land in the general use district are found in chapter 14 of this title. Chapter 16, Conditional Use Permits (in part) 12-16-1: PURPOSE; LIMITATIONS.- In IMITATIONS: In order to provide the flexibility necessary to achieve the objectives of this title, specified uses are permitted in certain districts subject to the granting of a conditional use permit. Because of their unusual or special characteristics, conditional uses require review and evaluation so that they may be located properly Town of Vail Page 5 with respect to the purposes of this title and with respect to their effects on surrounding properties. The review process prescribed in this chapter is intended to assure compatibility and harmonious development between conditional uses and surrounding properties and the town at large. Uses listed as conditional uses in the various districts may be permitted subject to such conditions and limitations as the town may prescribe to ensure that the location and operation of the conditional uses will be in accordance with development objectives of the town and will not be detrimental to other uses or properties. Where conditions cannot be devised to achieve these objectives, applications for conditional use permits shall be denied. 12-16-10: AMENDMENT PROCEDURES.- A. ROCEDURES: A. The administrator may approve amendments to an existing conditional use permit (including, but not limited to, additions to buildings and structures associated with the use, changes to the operation of the use, changes to the previous conditions of approval, etc.) if the administrator determines the amendment meets the following criteria.- 1. riteria: 1. The amendment is in accordance with all applicable elements of this code and the Vail comprehensive plan, and 2. The amendment does not alter the basic character or intent of the original conditional use permit; and 3. The amendment will not adversely affect the public heath, safety, and welfare. B. All amendments to an existing conditional use permit not meeting the above listed criteria, as determined by the administrator, shall be reviewed by the planning and environmental commission in accordance with the procedures described in section 12-16-5 of this chapter. Chapter 23, Commercial Linkage (in part) 12-23-1: PURPOSE AND APPLICABILITY. A. The purpose of this chapter is to ensure that new commercial development and redevelopment in the town provide for a reasonable amount of employee housing to mitigate the impact on employee housing caused by such commercial development and redevelopment. B. Except as provided in section 12-23-5 of this chapter, this chapter shall apply to all new commercial development and redevelopment located within the following zone districts.- 9. istricts:9. General use (GU),- Town GU);Town of Vail Page 6 12-23-2: EMPLOYEE GENERATION AND MITIGATION RATES: A. The employee generation rates found in table 23-1, "Employee Generation Rates By Type Of Commercial Use'; of this section, shall be applied to each type of use in a commercial development. For any use not listed, the administrator shall determine the applicable employee generation rate by consulting the town's current nexus study. B. If an applicant submits competent evidence that the employee generation rates contained in table 23-1 of this section or the nexus study do not accurately reflect the number of employees generated by the proposed commercial development or redevelopment and the administrator finds that such evidence warrants a deviation from those employee generation rates, the administrator shall allow for such a deviation as the administrator deems appropriate. C. Each commercial development or redevelopment shall mitigate its impact on employee housing by providing EHUs for twenty percent (20%) of the employees generated, pursuant to table 23-1 of this section, or the nexus study, in accordance with the requirements of this chapter. Vail Land Use Plan Chapter 11— Land Use Plan Goals / Policies (in part) 1.3 The quality of development should be maintained and upgraded whenever possible. 1.10 Development of Town owned lands by the Town of Vail (other than parks and open space) may be permitted where no high hazards exist, if such development is for public use. Chapter Vll — Community Facilities (in part) 1. Inventory and Assessment of Town Owned Property Tract 36 — Red Sandstone Elementary School The Town of Vail leases the site to the Eagle County School District for educational purposes. This arrangement will likely continue through the planning period. 2. Facility/ Service Requirements Schools Town of Vail Page 7 While education services are not provided by the Town, it is important to address the question of whether or not new sites for schools should be planned. According to conversations with Dr. Charles Schwann, Superintendent of School District RE50J, there are not projected needs for additional school sites with the Town of Vail. There are currently several school sites in Avon and Edwards which have been dedicated to the district. Due to the projected population distribution, in combination with the bus circulation routes, it is anticipated that needs for new schools will be met through the placement of facilities on these sites. Vail Economic Development Strategic Plan 1.1 Objective: Continue the efforts of the Vail Economic Advisory Council (VEAC) Areas of Focus: Year-round Economy, Capital Needs, Workforce Housing, Transportation and Parking 4.3 Objective SWOT SUMMARY Weaknesses. Threats.- V. hreats: V. SITE ANALYSIS F-150 150 rim Work with the business community and Eagle County to address parking and transportation issues for workers and guests. Lack of parking Parking challenges Legal Description: Existing Zoning: Existing Land Use Designation Mapped Geological Hazards: View Corridor: 551 North Frontage Road West Vail Potato Patch Filing 1, Block 2, Lot 8 General Use (GU) Public / Semi -Public Streep Slope > 40% (Man -Made) None Development Allowed / Standard Required Existing Proposed Change Site Area TBD by PEC 4.28 acres 186,586.7 SF No Change Front (S): = 138' Front (S): = 96' Front (S): -42' Setbacks TBD by PEC Side (E): = 33' Side (E): = 33' Side (E): No Change Side (W): = 60' Side (W): 5.17" Side (W): -54.83' Rear (N): = 13' Rear (N): = 13' Rear (N): No Change School — 29.02' School — 26.02' School — +3' Building Height TBD by PEC Gym. Ctr — 28.5' Gym. Ctr — N/A Gym. Ctr — N/A Garage — N/A Garage — 47.7' Garage — N/A Town of Vail Page 8 Commercial Linkage (Title 12, Chapter 23): The applicant does not believe that the employee generation rates contained in the nexus study accurately reflects the number of employees generated by the proposed development. According to a letter (Attachment D) from Sandy Mutchler, Chief Operating Officer of Eagle County Schools, the additional square footage is necessary for RSES to achieve the current ECSD standard for student square footage. There is no anticipated increase in student enrollment, nor is there any anticipated increase in RSES staff. Staff is in the process of gathering more data and evidence to evaluate the applicant's claim. VI. SURROUNDING LAND USES AND ZONING Existing Land Use: North: Open Space South: 1-70 / Lionshead Redevelopment Master Plan East: Medium Density Residential West: Open Space VII. REVIEW CRITERIA — CONDITIONAL USE Zoning District: Natural Area Preservation Lionshead Mixed Use 1 Housing Outdoor Recreation Before acting on a conditional use permit application, the Planning and Environmental Commission shall consider the following factors with respect to the proposed use: Amendment to Existing Conditional Use Permit (Public and Private Schools) 1. Relations and impact of the use on development objectives of the town. The proposed renovation and additions to RSES will have no negative impact on the development objectives of the town as the use is not changing. Furthermore, the proposal is consistent with the Vail Land Use Plan which recognizes that the relationship between the Town of Vail and ECSD is expected to be maintained in Town of Vail Page 9 55,530 SF (School) 61,360 SF (School) + 5,830 SF (School) 8,978 SF (Gym. Ctr) 8,978 SF (Gym. Ctr) + 0 SF (Gym. Ctr) Density TBD by PEC 55,543 SF (Garage) + 55,543 SF (Garage) Total: 64,508 SF Total: 125,881 SF Total: + 61,373 SF Site Coverage TBD by PEC Unknown 9.3% N/A Landscaping TBD by PEC Unknown 36.7% N/A 160 Garage (6 ADA, 6 Electric) Parking & TBD by PEC 42 Surface (1 ADA) + 42 Surface (2 + 160 spaces (+ 7 Loading ADA) ADA, + 6 Electric) 202 spaces (8 ADA, 6 Electric) Commercial Linkage (Title 12, Chapter 23): The applicant does not believe that the employee generation rates contained in the nexus study accurately reflects the number of employees generated by the proposed development. According to a letter (Attachment D) from Sandy Mutchler, Chief Operating Officer of Eagle County Schools, the additional square footage is necessary for RSES to achieve the current ECSD standard for student square footage. There is no anticipated increase in student enrollment, nor is there any anticipated increase in RSES staff. Staff is in the process of gathering more data and evidence to evaluate the applicant's claim. VI. SURROUNDING LAND USES AND ZONING Existing Land Use: North: Open Space South: 1-70 / Lionshead Redevelopment Master Plan East: Medium Density Residential West: Open Space VII. REVIEW CRITERIA — CONDITIONAL USE Zoning District: Natural Area Preservation Lionshead Mixed Use 1 Housing Outdoor Recreation Before acting on a conditional use permit application, the Planning and Environmental Commission shall consider the following factors with respect to the proposed use: Amendment to Existing Conditional Use Permit (Public and Private Schools) 1. Relations and impact of the use on development objectives of the town. The proposed renovation and additions to RSES will have no negative impact on the development objectives of the town as the use is not changing. Furthermore, the proposal is consistent with the Vail Land Use Plan which recognizes that the relationship between the Town of Vail and ECSD is expected to be maintained in Town of Vail Page 9 regards to the future land use of the property. Also, the renovation and addition to RSES is consistent with Goal 1.3 of the Vail Land Use Plan, "The quality of development should be maintained and upgraded whenever possible." Therefore, staff finds the proposed amendment to the existing conditional use permit meets this criterion. 2. Effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. The proposed renovation and additions to RSES will not have an effect on light and air, distribution of population, transportation facilities, utilities, parks and recreation facilities, and other public facilities. As indicated in the letter from Sandy Mutchler (Attachment D), there is no increase in student enrollment or staffing at RSES associated with this request. The renovations and additions will have a positive effect on RSES and the additions have been designed to have a minimal effect on the surrounding properties in regards to access to light and air. A sun -shade analysis has been provided on Sheets PS9.01 through PS9.03 of Attachment E. Therefore, staff finds the proposed amendment to the existing conditional use permit meets this criterion. 3. Effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking areas. The proposed renovation and additions to RSES will have a minimum impact on traffic and congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and snow removal. As there is no anticipated increase in students or staff at, there should be no associated increase in traffic generated by RSES. The project includes a realignment of the recreation path in order to maintain adequate pedestrian safety. Also, sufficient snow storage is provided. Access to the Lionshead pedestrian overpass and bus stop is not affected by the proposed renovations and additions. Therefore, staff finds the proposed amendment to the existing conditional use permit meets this criterion. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. The proposed renovations and additions to RSES will have a positive effect upon the character of the area. As part of the renovation, the existing exterior material Town of Vail Page 10 will be removed and replaced by a new material and color palette that emphasizes materials and colors more consistent with the Town of Vail. Proposed materials include stucco, stone, cedar siding, and timber. As the proposed additions are either to the second level or to create a new entrance area only slightly taller (by three feet) than the existing building, the two-story structure remains consistent with the scale and bulk of the surrounding uses. Therefore, staff finds the proposed amendment to the existing conditional use permit meets this criterion. 5. Such other factors and criteria as the commission deems applicable to the proposed use. 6. The environmental impact report concerning the proposed use, if an environmental impact report is required by Title 12, Zoning Regulations, Chapter 12, Environmental Impact Reports, Vail Town Code. The proposed renovations and additions to RSES did not require an environmental impact report. New Conditional Use Permit (Public Parking Structure) 1. Relations and impact of the use on development objectives of the town. The proposed public parking structure is consistent with the development objectives of the Town of Vail in that the General Use (GU) zone district is: Intended to provide sites for public and quasi -public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes in section 12-1-2 of this title and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi -public uses permitted in the district are appropriately located and design to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of building and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. Also, the proposed public parking structure is consistent with Goal 1.10 of the Vail Land Use Plan, "Development of Town owned lands by the Town of Vail (other than parks and open space) may be permitted where no high hazards exist, if such development is for public use." Goal 2.8 of the Vail Land Use Plan also acknowledges, "day skier needs for parking and access should be accommodated through creative solutions such as: d.) Addition of structured parking." Town of Vail Page 11 Finally, the Vail Economic Development Strategic Plan identifies a lack of parking and other parking challenges as weakness of and threats to the Town of Vail. The proposed public parking structure makes a significant positive contribution to addressing these concerns as it connects directly to the Lionshead pedestrian overpass and Town of Vail bus services. Therefore, staff finds the proposed conditional use permit meets this criterion. 2. Effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. The proposed public parking structure will have a minimal impact on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities and other public facilities. The existing grading on the subject property conveniently allows for a public parking structure design with no interior ramping and an entrance/exit on each of the four (4) levels. The fact that the structure is located below RSES minimizes any negative impact on light and air to the school. A sun -shade analysis has been provided on Sheets PS9.01 through PS9.03 of Attachment E. As noted above, the proposed site plan also maintains the property's connection to the Lionshead pedestrian overpass and Town of Vail bus services. Also, the applicant has indicated that the expanded library and cafeteria / commons space created by the additions will be available for community gatherings. Therefore, staff finds the proposed conditional use permit meets this criterion. 3. Effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking areas. According to the Traffic Impact Letter from Felsburg, Holt, and Ullevig, dated May 23, 2017 (Attachment C), the proposed public parking structure will result in a morning traffic peak hour of 34 vehicles in and six (6) exiting and an evening traffic peak hour of 19 in and 45 existing. Based on these numbers, the report states that a westbound right turn deceleration lane is not warranted, but is a "borderline condition" during peak season. Though not required, a right turn lane has been designed to help alleviate traffic congestion resulting from the construction of the public parking structure. Also of note, the letter states that once completed, the new 1-70 underpass will result in less traffic traveling along this section of North Frontage Road West than currently exists. In order to maintain pedestrian safety, the public parking structure is designed with an entrance/exit on each level to limit the number of vehicles passing by the Town of Vail Page 12 school entrance. Only vehicles parking on the top two (2) levels of the parking structure will pass near the school entrance. Pedestrian ramps, walkways, crosswalk striping, and lighting will also be provided to add safety to pedestrian movements throughout the subject property. The proposed one-way drive aisle that loops around the proposed parking garage will allow a more fluid drop-off / pick-up for parents. The design of the parking structure will also require review by the Design Review Board (DRB), which will look closely at the proposed materials, colors, and landscaping around the structure. The Town of Vail bus system will be able to maintain services to the site through the lower (southern) portion of the subject property. Therefore, staff finds the proposed conditional use permit meets this criterion. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. The proposed public parking structure will have a minimal effect upon the character of the area in which it is located. Due to the existing site grading, the structure sits below the existing RSES building and does not impede views from or to the RSES building. Due to its location, the proposed parking structure has few structures available for comparison of character, scale, and bulk. The nearest structure, Solar Vail, is three stories in height and so is the nearest structure to the east (approximately 240 feet from property line to property line), Sun Vail Condos. The proposed public parking structure will share a similar material and color palette as the new exterior materials and colors for RSES. Therefore, staff finds the proposed conditional use permit meets this criterion. 5. Such other factors and criteria as the commission deems applicable to the proposed use. 6. The environmental impact report concerning the proposed use, if an environmental impact report is required by Title 12, Zoning Regulations, Chapter 12, Environmental Impact Reports, Vail Town Code. The proposed public parking structure did not require an environmental impact report. VIII. REVIEW CRITERIA — VARIANCE Town of Vail Page 13 The review criteria for a variance request are prescribed in Title 12, Chapter 17, Variances, Vail Town Code. 1. The relationship of the requested variance to other existing or potential uses and structures in the vicinity. The proposed retaining wall that exceeds six feet (6') in height is necessary to provide shoring for the adjacent access drive and to allow for an open air parking structure design that does not require extensive mechanical ventilation equipment. The proposed retaining wall will have a minimal impact on surrounding structures and uses as it will be screened from view by the public parking structure. Therefore, staff finds the proposed retaining wall meets this criterion. 2. The degree to which relief from the strict or literal interpretation and enforcement of a specified regulation is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity, or to attain the objectives of this title without grant of special privilege. As the topography of the site has already been drastically altered by existing development, requiring a strict or literal interpretation of Section 14-6-7, Retaining Walls, Vail Town Code, would require a series of terraced retaining walls that would drastically affect the overall site plan by shifting the public parking structure to the south. This shift would cause additional site disturbance and negatively impact the site's circulation system, especially the bus loading/unloading area. The proposed retaining wall will allow for the construction of the public parking structure, which helps attain the objectives of this title without a grant of special privilege. Therefore, staff finds the proposed retaining wall meets this criterion. 3. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety. The proposed retaining wall will create what is essentially a window well for the north side of the public parking structure and therefore will have a positive effect on the amount of light and air received by the public parking structure. Also, the proposed retaining wall will have a positive effect on the Town's transportation and public facilities by allowing for the construction of a public parking structure. The proposed retaining wall will have no effect on the distribution of population. Town of Vail Page 14 Provided the necessary safety measures are installed to protect against falls from the top of the retaining wall, there will be no negative effect on public safety from the proposed retaining wall. Therefore, staff finds the proposed retaining wall meets this criterion. 4. Such other factors and criteria as the commission deems applicable to the proposed variance. IX. DISCUSSION ITEMS Staff poses the following questions to encourage discussion related to the proposal: 1. Signage: Based on experience with the Town's existing public parking structures (Attachment G), staff anticipates a significant amount of directional and informational signage associated with the parking garage as well as additional directional signage for the new vehicular and pedestrian movements. As of the date of this memo, a comprehensive sign package has not been provided. Will the public parking structure require additional signage on North Frontage Road? Will advertising on the interior walls of the public parking structure be permitted as is allowed in the Vail Village and Lionshead parking structures? These issues can affect the character of the neighborhood and should be closely considered by the PEC and the applicant. 2. Screening: Will the transformer located near the southwest entrance of the public parking structure be adequately screened from motorist and pedestrian view? The proposed plans do not provide sufficient detail on this screening. Will all rooftop mechanical equipment associated with the renovation and additions to RSES be adequately screened? Is additional screening required for any of the public parking structure elevations? 3. Access and Circulation: How will school buses, Town of Vail buses, private vehicles, and pedestrians interact at the entrance and bus loading zone at the southwest corner of the site? Are there any potential conflict points? How much stacking space is required for buses and private vehicles dropping off or picking up students near the school entrance? Due to the unique design of the public parking structure, how will private vehicles "escape" if there is no parking available on a chosen floor? Staff suggests that additional details be provided on vehicle turning movements, Town of Vail Page 15 potential conflict points between vehicles and pedestrians, vehicle queuing, and student waiting areas. 4. Lighting: Due to the open design of the public parking structure, will lighting be mitigated so as to not create light pollution or negatively impact the view of surrounding properties or motorists traveling North Frontage Road? Lighting should be designed and installed to ensure that interior fixtures are not highly visible from I- 70 and North Frontage Road. 5. Fees and Other Requirements: Though public art is not required for properties within the General Use (GU) Zone District, the Town has traditionally included public are in its major projects, and should be considered as part of this application. Is a Traffic Impact Fee required for this proposal? X. STAFF RECOMMENDATION As this meeting is intended as an introductory work session, the Community Development Department recommends the PEC continues PEC17-0031 to the August 14, 2017 Planning and Environmental Commission meeting in order to provide detailed responses to anticipated questions from Commissioners and the general public, and to allow for the required public notice for the variance request. XI. ATTACHMENTS A. Vicinity Map B. Project Narrative C. Traffic Impact Study prepared by Felsburg, Holt, and Ullevig and dated May 23, 2017 D. Letter from Sandy Mutchler, Chief Operating Officer, Eagle County Schools, dated June 14, 2017 E. Plan Set, including topographic survey, prepared by DLR Group, Haselden Construction, and TAB Associates, Inc., and dated June 26, 2017 F. Lighting Specifications G. Existing Parking Structure Signage Town of Vail Page 16 I I I I I .1 1 1 R � 1 1 \1 I TAB Associates, Inc. The Architectural Balance 0056 Edwards Village Boulevard Suite 210, Edwards, Colorado 81632 - (970) 766-1470 (970) 766-1471 fax www.tabassociates.com tab@vail.net June 26, 2017 Planning and Environmental Commission Town of Vail 75 S. Frontage Road Vail, CO 81657 Re: Red Sandstone Elementary School Renovation and Parking Garage Prolect Introduction and Information: In November 2016, Eagle County residents voted to pass a Bond, providing critical financial resources for Eagle County Schools. The Bond enables significant facility upgrades to ensure our community schools meet the needs of the growing student population. As part of those projects, Red Sandstone Elementary School (RSES) is going through a significant renovation to create the necessary educational spaces to provide the best possible learning environment for the students. These updates include the complete renovation of Red Sandstone Elementary School, two additions to Red Sandstone Elementary School, and a new four level parking structure shared between Red Sandstone Elementary School and the Town of Vail. The renovations at Red Sandstone Elementary School include removing the existing exterior finish material, installing new IECC compliant insulation, new exterior finishes, new flooring, new wall finishes, technology updates throughout the school, and rearranging the existing school's building program and classrooms to allow for larger classrooms meeting the current ECSD standards. The two new additions at Red Sandstone Elementary include a two-level addition to the south area of the building creating a secure vestibule entry, new Cafeteria, and new Serving Line that the school currently does not have. The second level of the addition will house the updated Library. The second addition will be on the north side of the building pushing the area out over the one level space filling out the building form. The two additions will free up space for the classrooms to grow to a higher student square footage ratio that meets the current Eagle County School District standards. These area increases in square footage throughout RSES will not be adding any additional student capacity to the school. The increases in square footage address the current needs of the existing student population and curriculum, bringing RSES up to ECSD's current district standards. The second portion of the project includes a new parking garage with one hundred and sixty (160) new parking spots. The parking garage will be owned and operated by the Town of Vail with an agreement with Eagle County School District. The parking garage is an open-air, four level structure with an individual, controlled entry on each level. The existing grading of the project site allows for the parking garage to have an entry on every level of the parking garage. The multiple entries maximize the parking capacity of the structure by eliminating the need for internal ramping within the parking garage, freeing up that space for additional parking spots. A key, unforeseen component of this project is the opportunity that it provides for future growth and development within the project itself. The infrastructure of the parking garage is designed for a two story, full footprint addition to be erected above the fourth level of parking. This space will allow for the Town of Vail to quickly and easily expand to meet the town's spatial needs at the time. And due to the future addition's location it creates the unique condition that the space will always be available for the town to expand on whenever the need arises. The last element of the project lends to the working relationship between the Town of Vail and Red Sandstone Elementary School. The construction scheduling of the parking garage and elementary school lend to the staging of each other. The parking garage construction will start while school is still in session and will be fast tracked by the ability for the construction staging to occur on the west half of the new circulation road for the project site. The garage will be completed first for the town to be able to use three levels of the parking garage as soon as possible. Meanwhile, the completion of the parking garage will allow for the placement of double modulars on the top level to allow for school to remain in session during the renovation construction at the elementary school. The modulars for the school will be mixed between placement on the top level of the parking garage and the surrounding parking areas. Town of Vail Development Objectives Impact: This project directly helps to achieve several of the Town of Vail's objectives outlined in the Vail Economic Development Strategic Plan. Currently, the town has a distressed need for parking, and not only parking in general but parking with access to the commercial cores of Vail. This project creates a controlled parking area that directly connects to the commercial cores via the existing pedestrian and public transit infrastructure already established at the project site. The proposed parking garage will strengthen the relationship between the Town of Vail and Red Sandstone Elementary School as it creates a new division to the existing partnership between the two entities. This relationship will ripple through the community beyond the town limits as RSES serves the people of the Vail Valley, greatly extending the town's network. The addition of the parking garage on the project site addresses the necessary parking opportunities for both the school and the Town of Vail. The parking garage will be owned and operated by the Town of Vail and shared with Red Sandstone Elementary School. In this working arrangement between the two, RSES will have access to several parking spots on the top level of the parking garage during the school year. This will leave all the parking spaces in the garage available to the Town of Vail during peak times like Christmas, New Years, and Spring Break. The project in its entirety helps to create a density within the project site that counteracts the current horizontal sprawl of the town, by imaginatively using the existing areas to meet the community's needs. The project also continues to serve the community and the growing population of the town by providing a base for future development on top of the parking garage. Impact on Surroundings and Community: The addition to Red Sandstone Elementary School creates a large Cafeteria/Commons space as well as expands the Library. Both of these spaces were designed with the intention to double as RSES and Parking Garage Project Narrative Project No. 1627.02 + 1627.02.1 June 26, 2017 Page - 2 assembly areas for community gatherings or school events while providing a beautiful backdrop of natural mountain views. The renovations at Red Sandstone Elementary School extend out of the building to the surrounding school playgrounds. The play areas will be refreshed to offer an accessible play area for all installing new equipment and hardscape playing surfaces. The existing blacktop on the south side of the building will be replaced with a green space providing a new pre-school playground, a variety of outdoor learning, and gathering spaces for use during and after school hours. These upgrades to the outdoor areas will create universal access and improvements to the existing Great Outdoors Colorado Organization (GOCO) playground that is for the entire Red Sandstone community. The parking garage adds several perks to the community from construction to occupancy while taking advantage of the existing infrastructure located on the project site. It creates a large number of new parking spots with direct pedestrian access to the commercial core of Vail via the existing pedestrian bridge, as well as, nearby access to public transit. Meanwhile, the extensive earthwork on the project site is providing the opportunity for all parties around the project site to bring -in upgraded utilities to all facilities. Project Site Circulation: A Traffic Impact Report was completed by Felsburg Holt & Ullevig (May 23, 2017- see attached). The report states that by adding the 160 space parking structure the following impact is seen to the site during AM and PM peak hours: AM peak hour: 34 in, 6 out PM peak hour: 19 in, 45 out These peak traffic volumes entering the site, along with the through traffic of North Frontage Rd only require an eastbound left turn lane of 50 ft. long (a 150 ft. lane is already present). A westbound right turn lane is not warranted but is a borderline condition during peak season; as such a right turn lane will be designed to help alleviate any congestion. The report also mentions that the current construction to build an 1-70 underpass will ultimately result in less traffic traveling this section of North Frontage Road than is currently seen. All aspects of this project were considered with vehicular and pedestrian traffic in mind. The project creates a new one-way road for vehicular traffic throughout the entire site with a pedestrian walk that parallels the road. The safety concern for the increase in vehicular traffic moving past the front of the elementary school was the driving influence to limit the number of parking garage levels that required driving by the school to access that parking level. As a result, only two levels of the parking garage require the motorist to drive past the elementary school. The location of the proposed parking structure has been intentionally located to leverage the pedestrian overpass of 1-70 connecting to Lionshead and Vail Mountain. The lower part of the site will remain a major transit stop for all in town buses and school buses. The project will improve upon the existing configuration of the bus drop off and also allow pedestrians from the parking structure to access the transit stop for connectivity to the in town bus system. The design of the garage allows pedestrian egress from all 4 levels, with the lowest RSES and Parking Garage Project Narrative Project No. 1627.02 + 1627.02.1 June 26, 2017 Page - 3 level being ADA accessible to the transit pick up / drop off location. Pedestrian ramps, walkways, crosswalk striping and lighting will add safety to the pedestrian routes. In town buses will continue to loop through the lower site as occurs with the existing configuration. School bus drop off and pickup will also occur at the transit location. The proposed 40' width of the new bus loop will allow for 2 rows of buses to be parked simultaneously with adequate spacing and width to account for pedestrian circulation. The existing parking spaces in the center of the bus loop area have been removed from the proposed design to separate public parking from the transit area and improve safety and congestion. The proposed access to the upper 3 levels of the garage and the school will be accomplished via a one way drive circumnavigating the proposed parking structure. This will allow a more fluid drop off for parents in front of the school, without the need to turn around and exit the school drive the same way as incoming parking structure users. The one way drive will be very beneficial in the AM peak hours when school and TOV/Vail Resorts workers are accessing the site. The drive has been designed to accommodate the turning movements of the Vail Fire Departments aerial ladder truck (4S ft. long) and large school buses (40 ft. long). The parking structure accesses at each level will be controlled access utilizing entry gates with readers and cameras, similar to the existing Ford Park employee access. The parking structure entries have been designed to accommodate the turning movements of a Chevy Suburban (19 ft. length). All parking spaces and access aisles on proposed surface and structure parking meet Town code for length and width. Existing parking spaces along the access drive and up in the school paved parking area have been reconfigured to allow better maneuverability. Most of the snow storage areas for the proposed improvements are planned for the west end of the project. The parking structure's top level will have a swing gate on the western most access aisle, similar to the Lionshead garage. Snow will be plowed off the edge of the gate in to a landscaped area with a graded sump and proper drainage inlet to collect melt water. The access drive and sidewalk will be plowed to the westernmost curve in the road, where a swing gate will be placed in lieu of standard guardrail to allow for adequate storage. Smaller snow storage areas are proposed for the southern edge of the parking structure and the median along North Frontage Road. Neighborhood Character Impact: All aspects of the project strive to match or improve the character of the surrounding areas. Currently, the exterior of the project has not been updated since 1976, as a result the existing building disrupts the character of the surrounding neighborhood. The project is located along North Frontage Road in Vail, which has a sense of density and activity that this project brings to the site. The adjacent building structures have recently had a surge of new construction and renovations guiding a character shift along the 1-70 corridor reinforcing the idea of density with vertical structures. This project also continues the development of the Mountain Modern Design Aesthetic seen spreading throughout the town. This aesthetic focuses on combining contemporary design movements with elements of traditional mountain design that addresses the unique challenges put on building structures in the mountains. The design style uses exterior building materials that relate to the surrounding elements and mountains such as timber members, local stone accents, and earth tone colors. The parking garage component of the project creates a sense of verticality mirrored throughout RSES and Parking Garage Project Narrative Project No. 1627.02 + 1627.02.1 June 26, 2017 Page - 4 the surrounding building structures; however, due to the natural grading of the project site it the verticality of the parking garage does not disrupt the aesthetics or views from the elementary school. RSES and Parking Garage Project Narrative Project No. 1627.02 + 1627.02.1 June 26, 2017 Page - 5 0 FELSBURG (4 HOLT & ULLEVIG connecting and enhancing communities May 23rd, 2017 MEMORANDUM TO: Chad Salli, Town of Vail FROM: Chris Fasching SUBJECT: Proposed Parking Structure Traffic Impact — Red Sandstone Elementary FHU Project 117177-01 This memorandum provides information concerning the traffic impact associated with a proposed new parking structure to be located next to the Red Sandstone Elementary School in Vail. The structure is proposed to contain 160 spaces (40 of which would be used by the school), and it has been intentionally located to leverage the pedestrian overpass of 1-70 connecting to Lionshead Village and the ski lift access to Vail Mountain. The information provided here is specific to the parking structure's access onto the North Frontage Road relative to peak hour turning movement traffic and the need for acceleration/deceleration lanes. Access to the North Frontage Road is controlled by CDOT, and this study is intended to inform turn lane accel/deceleration lane needs pertaining to the new parking structure. EXISTING CONDITIONS The access onto the North Frontage Road currently exists, and it serves the Red Sandstone Elementary school and a gymnastics facility. Turning movement counts were collected at the access intersection to capture current use traffic demands for three peak hours of the day including the AM peak hour, mid-afternoon peak hour (when school lets out), and the PM peak hour. The through movements along the North Frontage Road were also collected, but it is recognized that the through traffic along the North Frontage Road is not at its peak given a "mud" season traffic count, but school was in full session as was the gymnastics facility. Figure 1 shows the collected turning movement data, as is frontage road data that were collected during a winter peak season. An eastbound left turn deceleration lane currently exists at the site access, measuring approximately 150 feet long (plus a lead-in taper). There is currently no westbound right turn deceleration lane. The posted speed limit is 35 MPH. PROJECTED CONDITIONS The proposed parking structure will serve Lionshead activity including the commercial area as well as skiing. Some of the parking will also be made available for the elementary school. Trip 6300 South Syracuse Way, Suite 600 Centennial, CO 80111 tel 303.721.1440 fax 303.721.0832 www.fliueng.carn infot+fhueng.com May 231, 2017 Memorandum to Chad Salli Page 2 generation estimates associated with the 160 -space structure were estimated from the Lionshead parking structure's entering and existing transactions. A five weekdays worth of data were compiled and averaged representing a peak winter season (the last week of March). These data were related to the size of the Lionshead structure of 1100 spaces to develop trip generation rates. From this analysis, the average hourly trip generation rates for Lionsheads are: • AM peak hour - 0.25 trips per space, 85% inbound • 2:30 to 3:30 PM hour - .25 trips per space, 35% inbound PM Peak hour— 0.40 trips per space, 30% inbound. Applying these to the 160 -space parking structure yields the following trip generation estimates directly associated with the parking structure: AM peak hour — 34 in, 6 out • 2:30 to 3:30 hour — 14 in, 26 out • PM peak hour — 19 in, 45 out Trips were assigned to the proposed access point based on the distribution of trips in and out of the school today as well as trips in and out of Lionshead structure, yielding the following distribution percentage estimates: 60% to/from the east 40% to/from the west Applying these trip distribution percentages to the trip estimates presented, Figure 2 was developed that shows the increase in traffic specifically related to the parking structure. Figure 3 then shows the total peak hour projections developed by summing the traffic of Figure 1 with Figure 2 and rounding up to the nearest five vehicles per hour. Through traffic shown along the North Frontage Road was estimated from peak season projections presented in the 1-70 Underpass Vail, Colorado Freeway Operations Traffic Study prepared by FHU in 2015, which accounts for traffic shifts due to the new 1-70 underpass currently under construction. These shifts will ultimately result in less traffic traveling this section of the North Frontage Road than otherwise would occur given future growth. AUXILARY LANE NEEDS The State Highway Access Code criteria was consulted to assess turn lane needs given the Frontage Road classification. The EB left should be 50 feet long. A total of 150 feet is provided, and therefore no additional lengthening of the lane is needed. The WB right turn deceleration lane is needed when this volume exceeds 50 vehicles per hour, provided at least 150 vehicles per hour occur along the adjacent through lane. Given this, there is not a strong need for a right turn deceleration lane. The PM peak hour is the one time -period representing a border -line condition during peak season. Since this border -line condition would only occur during peak season, it is not a prevailing condition. As such, a right turn deceleration lane is not recommended and is not needed. This should provide adequate information with respect to lane needs at the structure access. If you have any questions or need additional information, please call. E — N IL a) N � a> iz O u � < O � di C)LU X 1 o ' In 1 X X X 0 ERV M N � ERV z X W X LU X N N ajN i 3 txo - ii u N L V L C L CL D��3 cG w��:D G Z W 0 W J _R 40155�� 5j� N M N C i O i76 0 Ell i -�e u n$ CL Lbuo F- u u w O L CL R H cG w��:D E L 2 — N in Eu o O O u O N L � L > Q Q C O O O O bA Z I l7 -�-/ n Q a_ II Q n II I n II X X X X X X X x N M N C i O i76 0 Ell i -�e u n$ CL Lbuo F- u u w O L CL R H cG w��:D Sandra Mutchler, Ca .A. Chief Finaneial Officer sandra.nnrtehler@eagleschools. net June 14, 2017 Town of Vail Planning and Environmental Commission 75 S. Frontage Road Vail, CO 81657 EAGLE COUNTY SCHOOLS IN NOVEMBER 2016, Eagle County residents voted to pass a Bond, providing critical financial resources for Eagle County Schools. The Bond enables significant facility upgrades to ensure our community schools meet the needs of our growing student population. As part of those projects, Red Sandstone Elementary will go through significant renovations. These renovations include but are not limited to: • A much needed cafeteria will be added • Classroom space will increased • Library/media center will be enhanced • Professional development space will be developed • Technology will be enhanced • Windows will be replaced • New flooring and paint • New furniture • Asphalt repair and maintenance • Many other deferred maintenance issues These renovations address programming and maintenance issues. The addition and renovation will free up square footage in the building footprint for the existing number of classrooms to grow to a higher student square footage ratio that meet the current Eagle county School District standards. The existing building programmatic spaces will be rearranged to allow for maximizing square footage within each space. Therefore, there is not a need to increase capacity for student enrollment. Staffing at the school will not increase. 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w o 'wa J s, mgm o� o 8 s So-- „8 m 8 fol Z X10018 Pled olelod Ilea - GbeaeS) 5UNJed NMSVH�j + uoljenouay loouOS AJeJUGWGl�] GUOISpues pad dnoaq ala veld joob g eaay 60'Wo yul' ! vev1Q --------------------- ----------- o _ -- - �LL o 8 &ogo ° o��� o w Y Q -�- - - -- - - I-A o ES NOIS34 OIlVW3HOS 810-1 Z X10019 Pled olelod Ilea - a6eaeO 6ulNaed + uol�enouay looyog �(ae�uauaa13 auolspues pay Ueld 10021 "° COM N3;NWH�! -j b�,""ed b�,aa"�b� oa,Ipa,�,d _ ° `�%^� ����� dna ala yul' ! 9d9V1 i i vi �- - -�- - -�- - - - - -- - i i of m W V J -0 of sg - &s -�- - - -- - - I-A o i i vi �- - -�- - -�- - - - - -- - i i of m of &s m a 9 10-1 Z N0019 Pled OlelOd IPA - ObeJeO f)ul.NJed N3;NWH + UOIJeAOUa IOOqOS fUeJUOWE)J] quolspues pq� ES NOISK2� dnoig NI(i OliVI13HOS SUOIJeA@171 LO'ZSd mi S -- S � /\\\\\\ S -- S � ES NJISK OIlVW3HOS N W H a z y 0 z w J v 810-1 Z X10019 Pled olelod Ilea - ObeaeO 6ulNaed N3;anH�! b eld b ,aa 6 3o,a, pa + uolJenouay looyoS kejUOWO13 auolspues pay dnoig Nla suogoag 60'£Sd yuiyeylQ 8 III C O U TI ITI l ) III r - �o 0 o. ■ 810-1 Z X10019 Pled olelod Ilea - ObeaeO 6ulNaed N3;anH�! b eld b ,aa 6 3o,a, pa + uolJenouay looyoS kejUOWO13 auolspues pay dnoig Nla suogoag 60'£Sd yuiyeylQ 8 III C O U TI ITI l ) III r - �o 0 o. 13S NJISK OIlVW3HOS N W O z y 0 z w O w J 810-1 Z X10019 Pled olelod Ilea - ObeaeO 6ulNaed N3;anH�! b ,aa 6 3o,a, pa + uolJenouay looyoS kejUOWO13 auolspues pay legua}od - suogoaS ZO'£Sd mi seieaossyeyl dna NI(i tia e m W mLLLM m mm 0 � ■ ®o 810-1 Z X10019 Pled olelod Ilea - ObeaeO 6ulNaed N3;anH�! b ,aa 6 3o,a, pa + uolJenouay looyoS kejUOWO13 auolspues pay legua}od - suogoaS ZO'£Sd mi seieaossyeyl dna NI(i tia e m W mLLLM m mm 0 � ®o e� �m -w - w U) U) > > e� a a1 0 z z LU w a a LO J J I � im N LLLU it I py II I I I ¢ v II o m 8e - - - - - W W D D Z LU Z w gay ga 8^a i.. 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Print Form PHILIPS Optical systems / LED ❑ LE2 TYPE II /Asymmetrical distribution ❑ LE3 TYPE III /Asymmetrical distribution ❑ LE4 TYPE IV /Asymmetrical distribution Driver options" Voltage ❑Q UNIV (120-277) [:1347 ❑ 480 (not available for 32 LED models) ❑ AST Driver pre-programmed with progressive lamp starting* ❑ CDMG Dynadimmer standard dimming program* ❑ CDMGP Dynadimmer custom dimming program* ❑ CLO Constant Light Output, driver pre-programmed to achieve the same light intensity for the duration of the lifespan of the lamp* ❑ DALI Driver compatible with DALI control systems* ❑X_ DMG Dimmable driver 0-10 volt ❑ OTL Over The Life, driver pre-programmed to signal the end of lamp life* ❑ OVR Dynadimmer override function for use with motion detector or other switching device *Only available with 120 - 277 volts. " For all programmable options please consult the factory for details Surge protective devi Luminaire options ❑ API ANSI/NEMA wattage label ❑ BL Bubble level ❑ OSL3W Motion detector (requires DMG or CDMG) ❑X PH8 Photoelectric cell, twistlock type includes receptacle ❑ RC Receptacle for a twist -lock photocell or shorting cap ❑ SR Strain relief Finish options ❑ GY3 Gray ❑ BR Bronze ❑ WH White ❑ BK Black ❑ EXP Extrusion painted to match cast housing color selected above (standard extrusion color is anodized aluminum). SR RC Strain relief Specifications subject to change without notice. Consult factory for full details. Qvt a o '0% 4000w 0o 0 a® Additional colors are available. Consult factory for complete specifications. LE D G I N E Reversible 4 bolt connection mounting PHILIPS Lamp Composed of high performance white LEDs. ANSI Nominal CCT of 4000K, minimum 70 CRI. Ambient operating temperature range -40C (-40F) to +40C (104F). L70 lumen maintenance projected to be greater than 100,000 hours. Optical system Composed of high performance lenses, protected by a flat tempered glass lens. System is rated IP66. Photometric performance is tested according to IES LM -79. Heat sink The extruded heat sink is made of A6063 aluminum alloy, and is shaped to draw heat away from the LEDs. Product does not use any cooling device with moving parts (has passive cooling device). LED platform The LEDGINE LED platform consist of two LED boards with 48, 64, or 80 LUXEON Rebel LEDs each, as required to provide total LEDs from 96 - 160. The LED boards are removable and replaceable. Wiring Surge protector Luminaire wiring is done using a terminal block located inside the Surge protective device provides all phases protection for line -ground, housing.Terminal block accepts three wires (#2-14 AWG). line -neutral, and neutral -ground in accordance with IEEE /ANSI C62.41.2 C High. Surge rating 10 kV, 10 kA and DOE Model Specification for Hardware and seals Roadway Luminaires Elevated requirements per Appendix D. Surge All hardware shall be stainless steel or corrosion resistant.All seals protection is standard for all product models 120-480v. Driver Electronic driver, operating range 50-60 Hz. Auto -adjusting to input voltage between 120-277 volt AC, or 347-480 volt AC. Minimum power factor 0.90, maxTHD 20%. UL recognized component. 100,000 hours expected life. Optional dimming (0-1 Ov) and digital driver features available. Housing The upper and lower parts of the housing are made of die castA360 aluminum alloy. The 4 -bolt mounting system includes a reversible bracket made of zinc plated steel. Fits on a 1.66" to 2.375" OD by 5" long tenon, fixed by 3/8-16 UNC steel zinc plated bolts.An integral part of the housing permits an adjustment of +/- 5° by steps of 2.5°. Power door The housing is complete with a tool -less removable power door including quick disconnects for ease of service. A tool free latch assembly on the power door allows for easy access to the electrical compartment. PHILIPS 02012 Philips Roadway Lighting All rights reserved. Document order number: RVSTSI OOR02 and sealing devices are lined with silicone. Finish Application of a polyester powder coat paint. (4 mils/ 100 microns). The chemical composition provides a highly durable UV and salt spray resistant finish in accordance with the ASTM -BI 17 standard and humidity proof in accordance with the ASTM -D2247 standard.The specially formulated Lumital powder coat finish is available in standard gray. Additional colors are available. Consult factory for complete specifications. Vibration resistance Meets the ANSI C136.31-2001 table 2,American National Standard for Roadway Luminaire Vibration specifications for Bridge/overpass applications (3G). Certifications and Compliance CSA, UL or cUL. ISO 9001-2008.A11 electrical components are RoHS compliant. Listed on Design Lights Consortium (DLC) Qualified Products List (QPL). Philips Roadway Lighting 10275 W. Higgins Road Rosemont IL 60018 Tel: 847-390-5111 Fax: 847-332-0305 Customer Support/Technical Service: 847-390-5111 www.philips.com/roadwaylighting A Division & Genlyte Thomas Group LLC Town of Vail Standard Exterior Light Pole ROUND STEEL POLE > SPR5 Optional base covers Specifications: Pole: made from a one-piece, 5" round (127 mm) tube of high -tensile Q� carbon steel sealed by a rolled and flattened vertical weld seam and a E welded to both the top and bottom of a steel anchor plate. 7 _ A 2" by41/2" (51 by 114 mm) maintenance opening is complete with cover and copper ground lug. nE s° i ,rBase cover: square base cover made from two pieces of formed r -MMI is -) , aluminum mechanically fastened to the base with stainless LBC1 B105 B50m steel hardware. Finish: See page 142 for Finish details. Options: Base details DE: Pole buried 5'(1524 mm) in the ground (see page 133) o L5: Provision for loudspeaker outlet c (see page 132) = C PH7: Button -type photoelectric cell Standard o £ (specify operating voltage) base cover PH8: Quarter -turn type photoelectric cell „ (specify operating voltage) DR: Duplex receptacle (120V line voltage only) GFI: DR with common ground fault interrupter (120V line voltage only) BA: Banner arm (see page 136) Ps: Plant support (see page 137) MPL: Mid-pole luminaire Two-piece round decorative base cover: WIREWAV 35/16"(s4 mm) LBC1: Cast -aluminum B105: Cast -aluminum BOLT CIRCLE 121/2„ 850: Gast -aluminum i (318 mm) £ Note: The recommended method for calculating EPA (Effective m N i J I Projected Area) isin accordance with AASHTO 2001 standards: for three seconds, the pole is tested in wind gusts equivalent to the strongest winds on record over the past 50 years, and with a 50 3o- pound load (22.7 kg) placed at 1 foot (305 mm) above its center. EE vo 0 o 3 C v Comes with 4 anchor bolts, 8 nuts and 8 washers. 121/2" BLN 3/4" B.C. from: 8" to 121/2" (203 to 324 mm) (318 mm) BLN 1" B.C. from: 8" to 127/8" (203 to 327 mm) CATALOG NOMINAL TENON WALL EPA RATING NUMBER HEIGHT SECTION THICKNESS WEIGHT 90 MPH 110 MPH 120 MPH 150 MPH ANCHOR BOLTS ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ft m in mm in mm Ibs kg sq.ft sq.ft sq.ft sq.ft in Minn SPRSC-14 14 4.27 5 127 0.150 3.8 133 61 26.73 18.07 15.22 9.71 3/4-20 19-508 SPRSJ-14 14 4.27 5 127 0.180 4.6 154 70 30 21.84 18.42 11.8 3/4-20 19-508 SPRSV-14 14 4.27 5 127 0.250 6.4 201 91 30 30 25.56 16.47 3/4-20 19-508 SPRSC-15 15 4.57 5 127 0.150 3.8 141 64 24.44 16.49 13.87 8.83 3/4-20 19-508 SPRSJ-15 15 4.57 S 127 0.180 4.6 163 74 29.52 19.99 16.86 10.77 3/4-20 19-508 SPRSV-15 15 4.57 5 127 0.250 6.4 214 97 30 27.82 23.5 15.12 3/4-20 19-508 SPR5V-16 16 4.88 5 127 0.250 6.4 227 103 30 25.74 21.74 13.99 3/4-20 19-508 SPRSC-18 18 5.49 5 127 0.150 3.8 163 74 18.56 12.39 10.38 6.51 1-36 25-914 SPRSJ-18 18 5.49 5 127 0.180 4.6 191 87 22.63 15.22 12.8 8.1 1-36 25-914 SPRSV-18 18 5.49 S 127 0.250 6.4 252 115 30 21.51 18.15 11.61 1-36 25-914 SPRSC-20 20 6.10 5 127 0.150 3.8 178 81 15.37 10.15 8.48 5.24 1-36 25-914 SPRSJ-20 20 6.10 5 127 0.180 4.6 208 94 18.91 12.61 10.57 6.61 1-36 25-914 SPRSV-20 20 6.10 5 127 0.250 6.4 277 126 26.74 18.09 15.22 9.69 1-36 25-914 SPRSC-22 22 6.71 5 127 0.150 3.8 193 88 12.72 8.27 6.86 4.17 1-36 2S-914 SPRSV-22 22 6.71 5 127 0.250 6.4 303 138 22.68 15.24 12.8 8.07 1-36 2S-914 SPRSV-25 25 7.62 5 127 0.250 6.4 340 154 17.72 11.74 9.81 6.08 1-36 25-914 SPRSV-30 30 9.14 5 127 0.250 6.4 404 183 11.41 7.25 5.96 3.48 1-36 25-914 PHILIPS Note: Philips Lumec reserves the right to modifythe above details to reflect changes in the cast of materials and/or production and/or design Gvithout prior notice_ P27 > POLE AND BRACKET GUIDE LUMEC jEagle County School District Standard Exterior Light Pole Fixtures D -Series Size 0 LED Area Luminaire Y NIGHTTIME FRIENDLY 4ans` Number Hit the Tab key cr mouse over the page inset all interactive elements. 144, + Capable Luminaire This item is an A+ capable luminaire, which has been designed and tested to provide consistent color Specifications appearance and system -level interoperability. EPA: 0.95 ft2 H • All configurations of this luminaire meet the Acuity Brands' specification for chromatic consistency Length: 26 (66.0 cm) W • This luminaire is A+ Certified when ordered with DTLR Width: 13" controls marked by a shaded background. DTL DLL (33D(m) L equipped luminaires meet the A+ specification for Height: -- luminaire to photocontrol interoperability1 (178 cm) • This luminaire is part of an A+ Certified solution for Weight 16 lbs (max): n.�skgl ROAM®2 or XPointTM Wireless control networks, providing out-of-the-box control compatibility with simple commissioning, when ordered with drivers and control options marked by a shaded background' A+ Capable options indicated �. by this color background. To learn more about A+, visit www.acuitybrands.com/aplus. 1. See ordering tree for details. 2. A+ Certified Solutions for ROAM require the order of one ROAM node per luminaire. Sold Separately: Link to Roam; Link to DTL DLL EXAMPLE: DSXO LED 40C 1000 40K T3M MVOLT SPA DDBXD DSXO LED DSXO LED Forward optics 530 530 m 30K 3000K T1S Type Ishort T5S TypeVshort MVOLT^ Shipped included 20( 20 LEDs tons engine) 700 700 m 40K 4000K T2S Type 11 short T5M TypeVmedium 120" SPA Square pole mounting 40( 40 LEDs (two engines) 1000 1000 mA 50K 5000 K T2M Type 11 medium T5W Type Vwide 208" RPA Round pole mounting Rotated optics' (1A) AMBPC Amber T3S Type III short BLC 4cklightcontrol3 2401 WBA 1Alallbracket 30C 30LEDs (oneengine) Bi-Ievel switched dimming, 50%'j ' phosphor T3M Type III medium LCCO Left cornercutoff53 277' SPUMBA Square pole universal mounting adaptor DMG 0-10V dimming extend cutback of honsing for external control (no controls) 12 converted' Part night, dim till dam 'S DF Double fuse (208, 240, " DDBTXD Textured dark bronze DCR T4M TypeIVmedium RCCO Right corner 3475 RPUMBA Round pole universal mounting adaptorb 480V0 DBLBXD TFTM Forward throw cutoff'' 4805 Shipped separately PNMT6D3 Part night, dim 6 hrs ' L90 medium DNATXD KMAS DDBXD U Mist arm mounting bracket adaptor PIRH Bi-Ievel,motion/ambientsensor,15-30'mountingheight, ambient sensor enabled at5fc" PNMT7D3 TSVS Type V very short R90 (specifijfinish)' Shipped installed PIRH1FC3V Bilevel, motion/ambientsensor, 15-30' Shipped installed DDBXD Dark bronze PER NEMA twist -lock receptacle only (no controls) a mounting height, ambient sensor enahl.datlfc HS House -side shield" DBLXD Black PERS Five -mire receptacle only (no controls) BL30 Bi -level switched dimming, 30% 13^ SF Single fuse (120, 277, DNAXD Natural aluminum PER7 Seven -wire receptacle only (no controls) 8a BL50 Bi-Ievel switched dimming, 50%'j ' 347V) " DWHXD V,/hite DMG 0-10V dimming extend cutback of honsing for external control (no controls) 12 PNMTDD3 Part night, dim till dam 'S DF Double fuse (208, 240, " DDBTXD Textured dark bronze DCR ® 1 Dimmable and controllable via ROAM (no controls) PNMTSD3 Part night, dim 5 hrs'� 480V0 DBLBXD Textured black PIR Bilevel,motion/ambientsensor,8-15'mountingheight,ambientsensorenabledat5fc" PNMT6D3 Part night, dim 6 hrs ' L90 Left rotated optics' DNATXD Textured natural PIRH Bi-Ievel,motion/ambientsensor,15-30'mountingheight, ambient sensor enabled at5fc" PNMT7D3 Partnight,dim7hrs' R90 Right rotated optics' aluminum PIRIFC3V Bi-level,motion/ambientsensor,8-15'mountingheight, ambientsensor enabled atlfc" FAO Field adjurableoutput" DDL Difusddrop lens DWHGXD TextureJwhite BS Kroll spikes if L/THON/A One Lithonia Way • Conyers, Georgia 30012 • Phone 800279 8041 • wv,w lithonia com DSXO-LED Rev, 03/29/17 LIGHT/NG Oc 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Page 1 of 6 Ordering Information - Controls & Shields 1 MILL 27F 1.5 J Photocell - SSL twist -lock (120-277V)" DLL347F 1.5 CU L I Photocell -SSL twist-lo(k(347V)" 2 DLL48aF 1.S CU L J Phatacell -SSL twist -hock (48OV)" d .L DSHORTSBKU Shorting cap'" o DSXOEGS DDBXDU External glare shield a N a DSX0HS 20C House -side shield for 20 LED unit° d 3 DSX0HS 30C House -side shield for 30 LED unit" V DSX0HS 4000 House -side shield for 40 LED unit" DSXODDLU 3 Diffused drop lens (polycarbonate) " o PUMBA DUBXD U* Square and round pole universal mount- '*Far round pale maunnng )RPA) only. ing bracket adaptor (specify finish)'= KMAS DDBXDU Mast arm mounting bracket adaptor (spedfy finish)' For more co7trol options, visit DTL and ROAM — External Glare Shield NOTES 1 30 LEDs (30C option) and rotated options (L90 or R90) only available together. 2 AMBPC is not available with BLC, LLCO or RCCO. 3 Not available with HS or DDL. 4 NIVOLT driver operates on any line voltage from 120-277V (50/60 Hz). Specify 120V, 208V, 240V or 277V options only when ordering with fusing (SF, DF options). 5 Not available with single board, 5301 product (20C 530 or 30C 530). Not available with BL30, BL50 or PNMT options. 6 Existing drilled pole only. Available as a separate combination accessory; for retrofd use only: PUMBA (finish) U; 1.5 G vibration load rating per ANCI C136.31, 7 Must order fixture with SPA mounting. Must be ordered as a separate accessory; see Accessories information. For use with 2-3/8" mast arm (not included). 8 Photocell ordered and shipped as a separate line item from Acuity Brands Controls. See accessories. Shorting Cap be order for correct operation when photocontrol is present. 9 If ROAM- node required, it must be ordered and shipped as a separate line item from Acuity Brands Controls. Not available with DCR. Node with integral dimming. 10 DMG option for 347V or 480V requires 1000mA. 11 Specifies a ROAM* enabled luminaire with 0-1 OV dimming capability; PER option required Additional hardware and services required for ROAM"' deployment; must be purchased separately, Call 1-800-442-6745 or email: sales,Aroamservices.net. N/Awith PERS, PERT, BL30, BL50 or PNMT options. Node without integral dimming. Mvolt only. Not available with 347V and 4807 Not available with PIRH1 FC3V, 12 PIR and PIRIFC3V specifythe SensorSwitch SBGR-140DP control; PIRH and PIRI-i specify the SensorSwitch SBGR-6-ODP control; see Outdoor Control Technical Guide for details. Dimming driver standard. Ambient sensor disabled when ordered with DCR. Separate on/off required. Not available with PNMT options. PIR and PIRH options are used with PERS and PERT, additional leads from receptacle are terminated and non-functioning. When PIR and PIRH options are selected with DCR, old style ROAM node must be used or PIRH and PIRH will not function correctly 13 Requires an additional switched circuit. 14 Dimming driver standard- MVOLT only Not available with 347V, 480V, DCR, PER5, PER7 or PNMT options- Not available with PIR1 FC3V and PIRH1 FC3V 15 Dimming driver standard. MVOLT only Not available with 347V, 480V, DCR, PER5, PER7, BL30 or BL50. Not available with PIR1 FC3V and PIRH1 FC3V Separate on/off required. 16 Dimming driver standard. Not available with PER5, PER7, DMG, DCR, BUD, BL50, PNMT, PIR, PIRH, PIR1 FC3V and PIRH1 FC3V 17 Not available with BLC, LCCO and RCCO distribution. Also available as a separate accessory; see Accessories information. 18 Single fuse (SF) requires 120V, 277V or 347V Double fuse (DF) requires 208V, 2407 or 48ov.. 19 Requires luminaire to be specified with PER option. Ordered and shipped as a separate line item from Acuity Brands Controls, 20 For retrofit use only �59v 4.31 i 78' .50 12.3 12.443 Tenon Mounting Slipfitter** 2-3/8" AST20-190 AST20-280 AST20-290 AST20-320 AST20-390 AST20-490 2-7/8" AST25-190 AST25-280 AST25-290 AST25-320 AST25-390 AST25-490 4" AST35-190 AST35-280 AST35-290 AST35-320 AST35-390 AST35-490 • • - • To see complete photometric reports or download .ies files for this product, visit Lithonia Lighting's D -Series Area Size 0 homepage. Isofootcandle plots for the DSXO LED 40C 1000 401<. Distances are in units of mounting height (20'). LEGEND d 3 2 1 a 1 2 3 d 11 4 3 2 1 x 1 2 3 4 114 3 2 1 x 1 2 3 4 114 3 2 1 x 1 3 4 11 ■ 4 4 4 4 0.1 fc ■ 3 3 3 3 0.5 fc 2 z z z ■ 1.0 fc a a + a + a + -2 -2� -2 ZLL' zw d .4 -0 -0 T1S T3M "1N k4MIHS F 3 TSM T -; ' L/THON/A One Lithonia Way • Conyers, Georgia 30012 • Phone 800279 8041 • wv,vv lithonia corn DSXO-LED Rev, 03/29/17 L/GHT/NG © 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Page 2 of 6 Template #8 Top of Pole DSXOsharesa unique drilling pattern with the AERIS` family. Specify this drilling pattern when specifying pales, per the table below. DM19AS Single unit DM29AS 2at90- 0.563" DM28A5 tat 180' DM39A5 3at90— DM49A5 4at 90'* DM32A5 3 a 120'** 1.325" 0 4aa" Example: SSA 20 4C DM19AS DDBXD 2650" (2 PLCS) Visit Dthunla Lighting's POIES(ENTRALtu see uurwideselection alpines, <essaries and educational Las. tap must he 325"O. D. minimum. '*Far round pale maunnng )RPA) only. Tenon Mounting Slipfitter** 2-3/8" AST20-190 AST20-280 AST20-290 AST20-320 AST20-390 AST20-490 2-7/8" AST25-190 AST25-280 AST25-290 AST25-320 AST25-390 AST25-490 4" AST35-190 AST35-280 AST35-290 AST35-320 AST35-390 AST35-490 • • - • To see complete photometric reports or download .ies files for this product, visit Lithonia Lighting's D -Series Area Size 0 homepage. Isofootcandle plots for the DSXO LED 40C 1000 401<. Distances are in units of mounting height (20'). LEGEND d 3 2 1 a 1 2 3 d 11 4 3 2 1 x 1 2 3 4 114 3 2 1 x 1 2 3 4 114 3 2 1 x 1 3 4 11 ■ 4 4 4 4 0.1 fc ■ 3 3 3 3 0.5 fc 2 z z z ■ 1.0 fc a a + a + a + -2 -2� -2 ZLL' zw d .4 -0 -0 T1S T3M "1N k4MIHS F 3 TSM T -; ' L/THON/A One Lithonia Way • Conyers, Georgia 30012 • Phone 800279 8041 • wv,vv lithonia corn DSXO-LED Rev, 03/29/17 L/GHT/NG © 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Page 2 of 6 Lumen Ambient Temperature (LAT) Multipliers Use these factors to determine relative lumen output for average ambient temperatures from 0-40'C (32-104°1`). 01C 32'F 102 10IC 50'F 1 O1 20'C 68'F 1.00 25'C 77'F 1.00 30T 86'F 1.00 40'C 104-F 0.99 Projected LED Lumen Maintenance Data references the extrapolated performance projections for the platforms noted in a 25'C ambient, based on 10,000 hours of LED testing (tested per IESNA LM -86-08 and projected per IESNA TM -21-11). To calculate LLF, use the lumen maintenance factor that corresponds to the desired number of operating hours below. For other lumen maintenance values, contact factory. 0 25.000 50,000 100.000 DSXO LED 20C "1000 1 0.98 0.96 0.93 DSXO LED 40C 1000 = 1 0.98 0.95 0.90 _ DSXO LED 4 1 0.99 0.99 0.99 Electrical Load ofL/THON/A One Lithonia Way • Conyers, Georgia 30012 • Phone 800279 8041 • wv,w lithonia com DSXO-LED Rev, 03/29/17 LAGHT/NG © 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Page 3 of 6 120 208 240 277 347 480 530 35 0.34 0.22 0.21 0.20 -- - 20C 700 45 0.47 0.28 0.24 C.22 018 0.14 1000 72 0.76 0.45 0.39 0.36 0.36 0.26 530 52 0.51 0.31 0.28 0.25 -- - 30C 700 70 0.72 0.43 0.37 0.34 0.25 0.19 1000 104 1.11 0.64 0.56 0.49 0.47 0.34 530 68 0.71 0.41 0.36 0.33 0.25 0.19 40C 700 91 0.94 0.55 0.48 0.42 0.33 0.24 1000 138 1.45 0.84 0.73 0.64 0.69 0.50 ofL/THON/A One Lithonia Way • Conyers, Georgia 30012 • Phone 800279 8041 • wv,w lithonia com DSXO-LED Rev, 03/29/17 LAGHT/NG © 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Page 3 of 6 Performance DataLumen Output Lumen values are from photometric tests performed in accordance with IESNA LM -79-08. Data is considered to be representative of the configurations shown, within the tolerances allowed by Lighting Facts. Contact factory for performance data on any configurations not shown here. ifL/THON/A One Lithonia Way • Conyers, Georgia 30012 • Phone 800279 8041 • www lithonia com DSXO-LED Rev, 03/29/17 LIff"MN7. © 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Page 4 of 6 Performance DataLumen Output Lumen values are from photometric tests performed in accordance with IESNA LM -79-08. Data is considered to be representative of the configurations shown, within the tolerances allowed by Lighting Facts. Contact factory for performance data on any configurations not shown here. ifL/THON/A One Lithonia Way • Conyers, Georgia 30012 • Phone 800279 8041 • www lithonia com DSXO-LED Rev, 03/29/17 LIGHT/NG Oc 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Page 5 of 6 Performance Data FEATURES & SPECIFICATIONS INTENDED USE The sleek design of the D -Series Size 0 reflects the embedded high performance LED technology. It is ideal for many commercial and municipal applications, such as parking lots, plazas, campuses, and pedestrian areas. CONSTRUCTION Single -piece die-cast aluminum housing has integral heat sink fins to optimize thermal management through conductive and convective cooling. Modular design allows for ease of maintenance and future light engine upgrades. The LED driver is mounted in direct contact with the casting to promote low operating temperature and long life. Housing is completely sealed against moisture and environmental contaminants (IP65). Low EPA (0.95 ft') for optimized pole wind loading. FINISH Exterior parts are protected by a zinc -infused Super Durable TGIC thermoset powder coat finish that provides superior resistance to corrosion and weathering. A tightly controlled multi -stage process ensures a minimum 3 mils thickness for a finish that can withstand extreme climate changes without cracking or peeling. Available in both textured and non -textured finishes OPTICS Precision -molded proprietary acrylic lenses are engineered for superior area lighting distribution, uniformity, and pole spacing_ Light engines are available in 3000 K, 4000 K or 5000 K (70 CRI) or optional 3000 K (70 minimum CRI) or 5000 K (70 CRI) configurations- The D -Series Sze 0 has zero uplight and qualifies as a Nighttime Friendly- product, meaning it is consistent with the LEEDx and Green Globes^^ criteria for eliminating wasteful uplight. ELECTRICAL Light engine(s) configurations consist of 20, 30 or 40 high -efficacy LEDs mounted to metal -core circuit boards to maximize heat dissipation and promote long life (up to L99/100,000 hours at 25'C). Class 1 electronic drivers are designed to have a power factor >90%, THD <20%, and an expected life of 100,000 hours with <1%failure rate. Easily serviceable IOkV or 6kV surge protection device meets a minimum Category C Low operation (per ANSI/IEEE C62.41.2). INSTALLATION Included mounting block and integral arm facilitate quick and easy installation. Stainless steel bolts fasten the mounting block securely to poles and walls, enabling the D -Series Size 0 to withstand up to a 3.0 G vibration load rating per ANSI C136,31, The D -Series Size 0 utilizes the AERIS'"" series pole drilling pattern (template #8). Optional terminal block and NEMA photecentrol receptacle are also available. LISTINGS UL Listed for wet locations. Light engines are IP66 rated; luminaire is IP65 rated. Rated for -40'C minimum ambient. U.S. Patent No. D672,492 S. International patent pending. DesignGghts Consortium® (DLC) qualified product- Not all versions ofthis product may be DLC qualified. Please check the DLC Qualified Products List at wwwdesignlights_ org to confirm which versions are qualified_ WARRANTY 5 -year limited warranty Complete warranty terms located at: www.acu itybrands.com7CustemerResources/Terms_and_conditions.aspx Note: Actual performance may differ as a result of end-user environment and application. All values are design or typical values, measured under laboratory conditions at 25 'C. Specifications subject to change without notice. OFL/THON/A One Lithonia Way • Conyers, Georgia 30012 • Phone 800279 8041 • www lithonia com DSXO-LED Rev, 03/29/17 LIGHT/NG Oc 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Page 6 of 6 Parking Garage Wall Mounted Light Fixture Cree EdgeTM Series LED Security Wall Pack Luminaire Product Description The Cree Edge TM wall mount luminaire has a slim, low profile design. The luminaire end caps are made from rugged die cast aluminum with integral, weathertight LED driver compartments and high performance aluminum heat sinks specifically designed for LED applications. Housing is rugged aluminum. Includes a lightweight mounting box for installation over standard and mud ring single gang J -Boxes. Secures to wall with four 3/16" (5mm) screws (by others). Conduit entry from top, bottom, sides and rear. Allows mounting for uptight or downlight. Designed and approved for easy through -wiring. Includes leaf/debris guard. Applications: General area and security lighting Performance Summary Patented Nar- ic° Product Technology Made in the U.S.A. of U.S. and imported parts CRI: Minimum 70 CRI CCT: 4000K (+/- 301 5700K (+/- 500K) standard Limited Warranty': 10 years on luminaire/10 years on Colorfast DeltaGuard' finish *see http://lig hti ng.cree.ca m/warranty for warranty terms Accessories Field -Installed Bird Spikes Hand -Held Remote XA-BRDSPK XA-SENSREM - For successful implementation of the programmable multi-level option, a minimum of one hand-held remote is required Ordering Information Example: 5 EC-EDG-2M-W M -O6 -E -U L -SV -700 141b,011i' 18.3" Dim. "A" (464m m ) 02 9.9"(251 mm] 201bs.(9.lkg] 4.1 " 11.9" (303mml (104mm) 06 13.9" (353mml 25 lbs. (I1.3kg] 08 15.9" (404mml LED Count (x10) Dim. "A" Weight 02 9.9"(251 mm] 201bs.(9.lkg] 04 11.9" (303mml 22 Lbs. (I C.Okgl 06 13.9" (353mml 25 lbs. (I1.3kg] 08 15.9" (404mml 27 [Ins. (122kg] 10 17.9" (455mml 31 lbs. (14.1 kg] 12 19.9" (505mml 32 Lbs. (I4.5kg] SEC-EDG 3M WM 06 E UL SV 350 P LED Product Optic Mounting Count Series Voltage Calor Drive Options (x10) Options Current SEC-EDG 2M WM 02 E UL BK 350 DIM 0-10V Dimming Type II Medium Wall Mount 04 Universal Black 35OmA - Control by others 2MB 06 120-277V B2 525 - Refer to Dimming spec sheet for details Type II Medium w/BLS 08 UH Bron2e 525mA - Can't exceed specified drive current 25 10 Universal 5V -Available with 20-80 LEDs F Fuse Type II Short 347-480V Silver 700 - Refer to ML spec sheet for availability with ML options 25B 12 34 WH 700mA - Available with UL voltage only Type II Short v//BLS 347V White -Available with 20-60 LEDs - When code dictates fusing, use time delay fuse 3M ML Multi -Level Type III Medium - Refer to ML spec sheet for details 3MB - Intended for downlight applications of O° tilt Type III Medium w/BLS P Photocell 4M - Refer to ML spec sheet for availability with ML options Type IV Medium - Must specify UL or 34 voltage 4MB PML Programmable Multi -Level Type IV Medium w/BLS - Refer to PML spec sheet for details - Intended for downlight applications of W tilt 40K 4000K Color Temperature - Minimum 70 CRI - Color temperature per luminaire C (9 US I I • t 1911sup, Rev. Date: V2 07/28/2016 U5: lighting.cree.com/lighting T (800) 236-6800 F (262) 504-5415 Canada: www.cree.com/canada CREE'.- T (800) 473-1234 F (800) 890-7507 Cree EdgeTM LED Security Wall Pack Luminaire Product Specifications CONSTRUCTION & MATERIALS • Slim, low profile design • Luminaire sides are rugged die cast aluminum with integral, weathertight LED driver compartment and high performance aluminum heat sinks specifically designed for LED applications • Housing is rugged aluminum • Furnished with low copper, light weight mounting box designed for installation over standard and mud ring single gang J -Boxes • Luminaire can also be direct mounted to a wall and surface wired • Secures to wall with four 3/16" (5mm) screws (by others) • Conduit entry from top, bottom, sides, and rear • Allows mounting for uptight or downlight • Designed and approved for easy through -wiring • Includes leaf/debris guard • Exclusive Colorfast DeltaGuard® finish features an E -Coat epoxy primer with an ultradurable powder topcoat, providing excellent resistance to corrosion, ultraviolet degradation and abrasion. Black, bron2e, silver and white are available • Weight: See Dimensions and Weight Chart on page 1 ELECTRICAL SYSTEM • Input Voltage: 120-277V or 347-480V, 50/60Hz, Class 1 drivers • Power Factor: > 0.9 at full load • Total Harmonic Distortion: < 20% at full load • Integral weathertight J -Bax with leads (wire nuts] for easy power hook up • Integral 1 01k surge suppression protection standard • To address inrush current, slow blow fuse or type C/D breaker should be used • Maximum 10V Source Current: 20 LED (350mAJ: 10mA; 20LED (525 & 700 mA) and 40-120 LED: 0.15mA REGULATORY & VOLUNTARY QUALIFICATIONS • cULus Listed • Suitable for wet locations • Meets FCC Part 15 standards for conducted and radiated emissions • Enclosure rated IP66 per IEC 60529 when ordered without P, PML or ML options • 101kV surge suppression protection tested in accordance with IEEE/ANSI C62.41.2 • Luminaire and finish endurance tested to withstand 5,000 hours of elevated ambient salt fog conditions as defined in ASTM Standard B 117 • DLC qualified. Exceptions apply when ordered with full backlight control. Please refer to www.designtights.org/QPL for most current information • Dark Sky Friendly, IDA Approved. Please refer to www.darksky.org/for most current information • Meets Buy American requirements within ARRA Electrical Data* LED Count (x10) System Watts 120-480V Total Current 120V 208V 240V 277V 347V 480V 350mA 02 25 0.21 0.13 0.11 0.10 0.08 0.07 04 46 0.36 0.23 0.21 0.20 0.15 0.12 06 66 0.52 0.31 0.28 0.26 0.20 0.15 08 90 0.75 0.44 0.38 0.34 0.26 0.20 10 110 0.92 0.53 0.47 0.41 0.32 0.24 12 130 1.10 0.63 0.55 0.48 0.38 0.28 525mA 02 37 0.30 0.19 0.17 0.16 0.12 0.10 04 70 0.58 0.34 0.31 0.28 0.21 0.16 06 101 0.84 0.49 0.43 0.38 0.30 0.22 08 133 1.13 0.66 0.58 0.51 0.39 0.28 700mA 02 50 0.41 0.25 0.22 0.20 0.15 0.12 04 93 0.78 0.46 0.40 0.36 0.27 0.20 06 134 1.14 0.65 0.57 0.50 0.39 0.29 Electricat data at 25'C (77' F] Recommended Cree EdgeTM Series Lumen Maintenance Factors (LMF)' Initial 25K hr 50K hr 75K hr 100K hr Ambient LMF Projected' Projected' Calculated' Calculated' LMF LMF LMF LMF 5'C (41 'F1 1.04 0.99 0.97 0.95 0.93 10'C (50'Fi 1.03 0.98 0.96 0.94 0.92 15'C (59'F] 1.02 0.97 0.95 0.93 0.91 20'C (68'Fl 1.01 0.96 0.94 0.92 0.90 25°C (77-F1 1.00 0.95 0.93 0.91 0.89 Lumen maintenance values at 25'C are catcutated per TM -21 based on LM -80 data and in-situ turninaire testing 'In accordancewith IESNATM-21-11, Projected Values represent mterpdated value based an time durations that are within six times (64 the IESNA LM -80-08 totattect duction (in hours] let the device under testing IIDUT] i.e. the packaged LED chip] 'In accordancewith IESNATM-21-11, Calculated Values represent time durations that exceed six times (64 the IESNA LM -80-08 total test duration (in hours] for the device under testing ((DUT] i.e. the packaged LED chip] US: lighting.cree.com/lighting T (800) 236-6800 F (262) 504-5415 Canada: www.cree.com/canada CREE'.- T (800) 473-1234 F (800) 890-7507 Cree EdgeTM LED Security Wall Pack Luminaire Photometry All published luminaire photometric testing performed to IESNA LM -79-08 standards by a NVLAP accredited laboratory. To obtain an IES file specific to your project consult: http://tighting.cree.com/products/outdoor/wall-mount/cree-edge-series-5 2M ITL Test Report #: 79174 SEC- EDG-2M-**-06-E-U L -700-40K InitiaL Delivered Lumens: 11,128 2MB SEC-EDG-2M-**-08-E-U L-525-40 K Mounting Height: 10' (3.0m) A.F.G. Initial Delivered Lumens: 11,835 InitiaL FC at grade CSA Test Report #:6447 SEC-EDG-2MB **-08-E-UL-525-4GK ARE-EDG-2MB **-06-E-UL-700-40K Mounting Height: 10' (3.Oml A.F.G. Initial Delivered Lumens: 7,953 Initial Delivered Lumens: 8,915 Initiat FC at grade US: lighting.cree.com/lighting T (800) 236-6800 F (262) 504-5415 Type II Medium Distribution 4000K 5700K LED Count (x10] Initial Delivered Lumens' BUG Ratings" PerTM-15-11 Initial Delivered Lumens' BUG Ratings' PerTM-15-11 350mA 02 2,138 B1 UO G1 2,220 B1 UO 61 04 4,276 B1 UO G1 4,440 B1 UO G1 06 6,340 B2 UO G2 6,584 B2 UO G2 08 8,454 B2 UO G2 8,779 B2 UO G2 10 10,542 B3 UO G3 10,947 B3 UO G3 12 12,650 B3 UO G3 13,137 B3 UO G3 525mA 02 2,993 B1 U061 3,108 B1 UO 61 04 5,986 B2 U062 6,216 B2 UO G2 06 8,876 B2 U062 9,218 B2 UO G2 08 11,835 B3 UO 63 12,290 B3 UO G3 700mA 02 3,656 B1 UO G1 3,796 B1 UO G1 04 7,311 B2 UO G2 7,593 B2 UO G2 06 10,842 B3 UO G3 11,259 B3 UO G3 * Initial delivered lumens at 25'C (77'F1 "Far mare information en the IES BUG (Backlight-UpOght-Glare] Rating visit: www.ies.arg/PDF/Erratas/TM-15-116ug RatingsAddendum.pdf Type II Medium Distribution w/BLS 4000K 5700K LED Count (x10) Initial Delivered Lumens' [BUG Ratings" PerTM-15-11 Initial Delivered Lumens' BUG Ratings" PerTM-15-11 350mA 02 1,610 Be U061 1,672 Be UO 01 04 3,221 Be U061 3,345 Be UO 61 06 4,776 B1 U061 4,959 B1 UO G1 08 6,368 B1 UO G1 6,613 B1 UO G2 10 7,941 B1 U062 8,246 B1 UO G2 12 9,529 B1 U002 9,895 B1 UO G2 525mA 02 2,254 Be UO G1 2,341 Be UO G1 04 4,509 B1 UO G1 4,682 B1 UO G1 06 6,686 B1 UO G2 6,943 B1 U062 08 8,915 B1 UO G2 9,258 B1 UO 62 700mA 02 2,754 Be UO G1 2,860 Be UO 61 04 5,507 B1 UO G1 5,719 B1 UO 61 06 8,167 B1 UO G2 8,481 B1 UO 62 * Initial delivered lumens at 25'C (77'Fl ** For more information an the IES BUG (BackOght-Uplight-Glare1 Rating visit: www.ies.orq/PDF/Erratas/TM-15-11 Bug RatingsAddendum.pdf CREE'.- Canada: www.cree.com/canada T (800) 473-1234 F (800) 890-7507 Cree EdgeTM LED Security Wall Pack Luminaire Photometry All published luminaire photometric testing performed to IESNA LM -79-08 standards by a NVLAP accredited laboratory. To obtain an IES file specific to your project consult: http://tighting.cree.com/products/outdoor/wall-mount/cree-edge-series-5 25 ITL Test Report p: 79175 SEC-EDG-25 **-06-E-UL-700-40K Initial Delivered Lumens: 11,704 25B ■■■iii■ !Wool SEC -E UG -25-* *-08-E-U L -525-40K Mounting Height: 10' 13.0m] A.F.G. Initial Delivered Lumens: 12,604 Initial FC at grade CSA Test Report H: 6454 SEC-EDG-25B-**-08-E-1JL-525-40K ARE-EDG-25B **-06-E-UL-700-40K Mounting Height: 10' (3.0m] A.F.G. Initial Delivered Lumens: 9,202 Initial Delivered Lumens: 9,683 Initial FC at grade US: lighting.cree.com/lighting T (800) 236-6800 F (262) 504-5415 Type II Short Distribution 4000K 5700K LED Count (x10] Initial Delivered Lumens" BUG Ratings- PerTM-15-11 Initial Delivered Lumens' BUG Ratings" PerTM-15-11 350ni 02 2,277 B1 UO G1 2,364 B1 UO 61 04 4,553 B1 UO G1 4,728 B1 UO 01 06 6,752 B2 UO G2 7,012 B2 UO 32 08 9,003 B2 UO G2 9,349 B2 UO 62 10 11,226 B3 UO G3 11,658 B3 UO 63 12 13,472 B3 UO G3 13,990 B3 UO G3 525mA 02 3,187 B1 UO 01 3,310 B1 UO 61 04 6,375 B2 UO G2 6,620 B2 UO 62 06 9,453 B2 UO 62 9,816 B3 UO 03 08 12,604 B3 UO 63 13,088 B3 UO G3 700mA 02 3,893 B1 UO G1 4,043 B1 UO 01 04 7,786 B2 UO G2 8,086 B2 UO 02 06 11,546 B3 UO G3 11,990 B3 UO 03 * Initial delivered lumens at 25'C (77'F1 ** For more information on the IES BUG (Ba, klight-Uplight-GLarel Rating visit: www.ies.org/PDF/Erretas/TM-15-11 Bug RatingsAddendum.pdf Type II Short Distribution w/BLS 4000K 5700K LED Count (x10] Initial Delivered Lumens- BUG Ratings- Per TM -15-11 Initial Delivered Lumens' BUG Ratings" Per TM -15-11 350mA 02 1,749 BO UO G1 1,816 BO UO G1 04 3,498 B1 UO 01 3,633 B1 UO 61 06 5,188 B1 UO 61 5,387 B1 UO 61 08 6,917 B1 UO 61 7,183 B1 UO 61 10 8,625 B2 UO 61 8,957 B2 UO G1 12 10,350 B2 UO G2 10,748 B2 UO 02 525mA 02 2,449 B1 UO G1 2,543 B1 UO 01 04 4,898 B1 UO G1 5,086 B1 UO 01 06 7,263 B1 UO 61 7,542 B1 UO 61 08 9,683 B2 UO G2 16,056 B2 UO 62 700ni 02 2,991 B1 UO G1 3,106 B1 UO 61 04 5,982 B1 UO G1 6,212 B1 UO 61 06 8,871 B2 UO G1 9,212 B2 UO 52 * Initial delivered lumens at 25'C (77'F] ** Far more Wet nnation on the IES BUG (Backlight-Uplight-Glarel Rating visit: www.i,s.,rg/PDF/Erratas/TM-15-113 ug RatingsAdd end um.pdf CREE'.- Canada: www.cree.com/canada T (800) 473-1234 F (800) 890-7507 Cree EdgeTM LED Security Wall Pack Luminaire Photometry All published luminaire photometric testing performed to IESNA LM -79-08 standards by a NVLAP accredited laboratory. To obtain an IES file specific to your project consult: http://tighting.cree.com/products/outdoor/wall-mount/cree-edge-series-5 3M I ITLTest Report p: 79173 SEC- EDG-3M-**-06-E-U L -700-40K Initial Delivered Lumens: 10,343 3MB 1 �V SEC-EDG-3 M-**-08-E-U L-525-40 K Mounting Height: 10' (3.0m) A.F.G. Initial Delivered Lumens: 11,220 Initial FC at grade CSA Test Report H: 6448 SEC-EDG-3MB-**-08-E-UL-525-40K ARE-EDG-3MB **-06-E-UL-700 Mounting Height: 10' (3.0m] A.F.G. Initial Delivered Lumens: 7,740 Initial Delivered Lumens: 8,300 Initial FC at grade US: lighting.cree.com/lighting T (800) 236-6800 F (262) 504-5415 Type III Medium Distribution 4000K 5700K LED Count (x10] Initial Delivered Lumens' BUG Ratings" PerTM-15-11 Initial Delivered Lumens' BUG Ratings" PerTM-15-11 350ni 02 2,027 B1 UO G1 2,105 B1 UO 61 04 4,054 B1 UO G1 4,209 B1 UO 31 06 6,011 B2 UO G2 6,242 B2 UO G2 08 8,015 B2 UO G2 8,323 B2 UO G2 10 9,994 B3 UO G3 10,379 B3 UO G3 12 11,993 B3 UO G3 12,454 B3 UO G3 525mA 02 2,837 B1 UO 61 2,947 B1 UO 61 04 5,675 B2 UO G2 5,893 B2 UO 62 06 8,415 B2 UO 62 8,739 B2 UO G2 08 11,220 B3 UO 63 11,652 B3 UO G3 700ri 02 3,466 B1 UO G1 3,599 B1 UO G1 04 6,932 B2 UO G2 7,198 B2 UO G2 06 10,279 B3 UO G3 10,674 B3 UO G3 * Initial delivered lumens at 25'C (77'F1 *' Formore information on the IES BUG (Backlight-Uplight-Glarel Rating visit: w w.is.org/PDF/Erratas/TM-15-11 Bug RatingsAddendum.pdf Type III Medium Distribution w/BLS 4000K 5700K LED Count (x10) Initial Delivered FRab3nTgs'= -15-11 Initial DeliveredRatigs"Lumens' Lumens' BUG PerTM-15-11 350ri 02 1,499 B1 UO G1 1,557 B1 UO 61 04 2,999 B1 UO 61 3,114 B1 UO 61 06 4,446 B1 UO G1 4,617 B1 UO G1 08 5,929 B1 UO G2 6,157 B1 UO G2 10 7,393 B1 UO G2 7,677 B1 UO G2 12 8,872 B1 UO G2 9,213 B1 UO G2 525mA 02 2,099 B1 UO G1 2,180 B1 UO G1 04 4,198 B1 UO G1 4,359 B1 UO G1 06 6,225 B1 UO G2 6,464 B1 UO 62 08 8,360 B1 UO G2 8,619 B1 UO G2 700ni 02 2,564 B1 UO G1 2,662 B1 UO 61 04 5,127 B1 UO G2 5,325 B1 UO 62 06 7,603 B1 UO G2 7,896 B1 UO 62 * Initial delivered turners at 25'C (77'F1 ** Formore information on the IES BUG (Backlight-Uplight-Glarel Rating visit: w w.ics.org/PDF/Erratas/TM-15-11 Bug RatingsAddendum.pdf CREE'.- Canada: www.cree.com/canada T (800) 473-1234 F (800) 890-7507 Cree EdgeTM LED Security Wall Pack Luminaire Photometry All published luminaire photometric testing performed to IESNA LM -79-08 standards by a NVLAP accredited laboratory. To obtain an IES file specific to your project consult: http://tighting.cree.com/products/outdoor/wall-mount/cree-edge-series-5 4M ITL Test Report #:78793 SEC- EDG-4M-**-06-E-U L -700-40K Initial Delivered Lumens: 11,607 4MB CSA Test Report #: 6449 ARE -ED G-4 M B-**-12-E-U L -525-40K Initial Delivered Lumens: 13,155 5 E C -E U G-4 M-* *-08-E-U L-525-40 K Mounting Height: 10' 13.0m] A.F.G. Initial Delivered Lumens: 11,835 Initial FC at grade SEC-FDG-4MB-* *-08- E -U L-525-40 K Mounting Height: 10' (3.0m] A.F.G. Initial Delivered Lumens: 8,915 Initial FC at grade Type IV Medium Distribution 4000K 5700K LED Count (x10] Initial Delivered Lumens" BUG Ratings- PerTM-15-11 Initial Delivered Lumens* BUG Ratings" Per TM -15-11 350mA 02 2,138 B1 UO G1 2,220 B1 UO 61 04 4,276 B1 UO G1 4,440 B1 UO 01 06 6,340 B2 UO G2 6,584 B2 UO 32 08 8,454 B2 UO G2 8,779 B2 UO 62 10 10,542 B2 UO G2 10,947 B3 UO 63 12 12,650 B3 UO G3 13,137 B3 UO G3 525mA 02 2,993 B1 UO 01 3,108 B1 UO 61 04 5,986 B2 UO G2 6,216 B2 UO G2 06 8,876 B2 UO 62 9,218 B2 UO 02 08 11,835 B3 UO 63 12,290 B3 UO G3 700mA 02 3,656 B1 UO G1 3,796 B1 UO 01 04 7,311 B2 UO G2 7,593 B2 UO 02 06 10,842 B3 UO G3 11,259 B3 UO 03 * Initial delivered omens at 25'C (77'F1 ** F.,rmore hfw tostion on the IES BUG (Backlight-Uplight-Glarel Rating visit: www.i.s.org/PDF/Erratas/TM-15-11 Bug RatingsAddendum.pdf Type IV Medium Distribution w/BLS 4000K 5700K LED Count (x10] Initial Delivered Lumens- BUG Ratings'- Per TM -15-11 Initial Delivered Lumens' BUG Ratings" Per TM -15-11 350mA 02 1,610 BO UO G1 1,672 BO UO 01 04 3,221 B1 UO 01 3,345 B1 UO 61 06 4,776 B1 UO 61 4,959 B1 UO 61 08 6,368 B1 UO 62 6,613 B1 UO 02 10 7,941 B1 UO 62 8,246 B1 UO G2 12 9,529 B1 UO G2 9,895 B1 UO 02 525mA 02 2,254 BO UO G1 2,341 BO UO 01 04 4,509 B1 UO G1 4,682 B1 UO 01 06 6,686 B1 UO G2 6,943 B1 UO 62 08 8,915 B1 UO G2 9,258 B1 UO 62 700ni 02 2,754 BO UO G1 2,860 BO UO 61 04 5,507 B1 UO G1 5,719 B1 UO 52 06 8,167 B1 UO G2 8,481 B1 UO 52 * Initial delivered lumens at 25'C (77'F1 ** Formore information on the IES BUG (Backlight-Uplight-6Larel Rating visit: www.ies.org/PDF/Erratas/TM-15-11 Bug RatingsAddendum.pdf © Cree, Inc. and/or one of its subsidiaries. All rights reserved. For informational purposes only. Content is subject to change. CREE'.-Patent tentwww.cree.com/patents. Cree"', NanoDptic"', and Colorfast DeltaGuard"' are registered trademarks, and the Cree Logo and Cree Edger" are trademarks of Cree, Inc. The UL Logo is a registered trademark of UL LLC. The DLC CPL logo is a registered trademarks ofNortheast Energy Efficiency Partnerships, Inc. US: lighting.cree.com/lighting T (800) 236-6800 F (262) 504-5415 Canada: www.cree.com/canada T (800) 473-1234 F (800) 890-7507 RSES Building Mounted Light Fixture WST LED Architectural Wall Sconce Specifications Luminaire Height: 8-1/2" (21 S9 cm) Width: 17" (43.18 cm) Depth: 10-3/16" (25.9 cm) Weight: 20 lbs (9-1 kg) �w� o F — M, 4%. Ni MENDIV Optional Back Box (BBW) Height: 4" (10.2 cm) Width: 5-1/2" Visual comfort forward throw MVOLTI 277' (14.0 cm) Depth: 1-112" P2 3,000 Lumen package 30K 3000 K VW (3.8 cm) FOR 3/4" NPT SIDE -ENTRY INC, Numumbe Number Noses Hit the Tab key or mouse over the page to see all interactive elements. Introduction The WST LED is designed with the specifier in mind. The traditional, trapezoidal shape offers a soft, non-pixilated light source for end-user visual comfort. For emergency egress lighting, the WST LED offers six battery options, including remote. For additional code compliance and energy savings, there is also a Bi -level motion sensor option. With so many standard and optional features, three lumen packages, and high LPW, the WST LED is your "go to" luminaire for most any application. Ordering WST LED Information Performance Package Distribution EXAMPLE: WST LED P1 40K VF MVOLT DDBTXD WST LED P1 1,500 Lumen package 27K 2700 K VF Visual comfort forward throw MVOLTI 277' Shipped included P2 3,000 Lumen package 30K 3000 K VW Visual comfortmiide 120' 347 (blank) Surface mounting bracket P3 6,000 Lumen package 40K 4000 K 208' 480 Shipped separately 50K 5000 K 240' BBW Surface -mounted back box2 PBBW Premium surface-mounted back box" �r rFinish (required) PE Photoelectric cell, button type E7WC Emergency battery backup (cold,71SI)'a DDBXD Dark bronze PER NEMA t� iist-lack receptacle only E7WHR Remote emergency battery backup (remote 7W)79 DBLXD Black PERS Five -wire receptacle only E20VVH Emergency battery backup (2018),1° DNAXD Natural aluminum PER7 Seven -wire receptacle only E20VVC Emergency battery backup (cold,20V,1)"1° DWHXD VVhite PIR Motion/Ambient Light Sensor, 8-15' mounting height" E23WHR Remote emergency battery backup (remote 20141)19 DSSXD Sandstone PIRIFC3V Mori on/ambientsensor, 8-15'mounting height, ambient sensor enabled atlf2' LCE Left side cond uit entry' DDBTXD Textured dark bronze PIRH 180° motion/ambientI ghtsensor, 15-30' mounting height" RCE Rightside can duit entry DBLBXD Textured black PIRHIFC3V Motion/ambientsensor, 15-30' mounting height, ambientSensor enabled atlfc, DNATXD Textured natural aluminum SF Single fuse (120, 277,347V1, Shipped separately DWHGXD Textured white DF Double fuse (208, 240, 480V), RBPW Retrofit back plate' DSSTXD Textured sandstone DS Dual switching' VG Vandal guard'` E7WH Emergency battery backup (7VV)- WG VVireguard'- Accessories ordered and shipped separately WSTVCPBB\N DDBXD U Premium Surface - mounted back box WSBBW DDBTXU Surface -mounted back box RBPW DDBXDU Retrofit back plate NOTES 1 MVOLT driver operates on any line voltage from 120-277V (50/60 Hz). Specify 120, 208, 240 or 277 options only. when ordering with button type photocell (PE), fusing (SF, DF), or dual switching (DS). 2 Also available as a separate accessory; see accessories information. 3 Top conduit entry standard. 4 Not available with PE, PER, PERS, PER7, VG or WG. 5 Not available with MVOLT option. Button photocell (PE) can be ordered with a dedicated voltage option. Single fuse (SF) requires 120, 277 or 347 voltage option. Double fuse (DF) requires 208, 240 or 480 voltage option. 6 Not available with E7WH, E7WC, E7WHR, E20WC, E20WH, or E23WHR. Used with inverter system. Not available with 347/480V. Not available with PE, PER, PERS & PER7. 7 Not available with 347/480V 8 Battery pack rated for -20' to 40'C. 9 Comes with PBBW. 10 Warranty period is 3 -years. 11 Not available with BBW. 12 Must order with fixture; not an accessory. fLITffVAii One Lithonia Way • Conyers, Georgia 30012 • Phone 800.279.8041 • www.lithoniacom WST-LED AL /"A ff TIA ii © 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Rev. 03/30/17 NEmergency Battery Operation The emergency battery backup is integral to the luminaire- no external housing required! This design provides reliable emergency operation while maintaining the aesthetics of the product. All emergency backup configurations include an independent secondary driver with an integral relay to immediately detect AC power loss, meeting interpretations of NFPA 70/NEC 2008 - 700.16 The emergency battery will power the luminaire for a minimum duration of 90 minutes (maximum duration of three hours) from the time supply power is lost, per International Building Code Section 1006 and NFPA 101 Life Safety Code Section 7.9, provided luminaires are mounted at an appropriate height and illuminate an open space with no major obstructions. The examples below show illuminance of 1 fc average and 0.1 fc minimum of the P1 power package and VF distribution product in emergency mode. 12' MH 10' x 10' Gridlines - 10, 8' and 12' Mounting Height WST LED P1 27K VF MVOLT E7WH Lumen Output Lumen values are from photometric tests performed in accordance with IESNA LM -79-08. Data is considered to be representative of the configurations shown, within the tolerances allowed by Lighting Facts. WST LED P2 40K VF MVOLT E20WH Lumen Ambient Temperature (LAT) Multipliers Use these factors to determine relative lumen output for average ambient temperatures from 040'C (32-104°F). 01C 32'F 1.03 1010 50'F 1.02 20'C 68'F 1.01 251C 77`F 1.00 30'C 86'F 0.99 40'C 104'F 0.98 Projected LED Lumen Maintenance Values calculated according to IESNA TM -21-11 methodology and valid up to 40`C. ® 0 25,000 50,000 100,000 1.0 >0.95 >0.92 >0.87 ��QQQ®®QQQ®®QQQ®QQQ® 17 120 208 24�277147 1 0.1 0.06 0.05 0.04 P1 14 -- --- --- -- 0.04 003 P1 DS 14 0.12 0.07 r r 25 0.21 0.13 0.11 0.1 --- - P2 30 0.09 0.06 P2 DS 25 0.21 0.13 0.11 0.1 --- - 50 0.42 0.24 0.21 0.19 P3 56 --- - --- - 0.16 0.12 P3 DS 52 043 0.26 023 0.21 --- - Lumen Ambient Temperature (LAT) Multipliers Use these factors to determine relative lumen output for average ambient temperatures from 040'C (32-104°F). 01C 32'F 1.03 1010 50'F 1.02 20'C 68'F 1.01 251C 77`F 1.00 30'C 86'F 0.99 40'C 104'F 0.98 Projected LED Lumen Maintenance Values calculated according to IESNA TM -21-11 methodology and valid up to 40`C. ® 0 25,000 50,000 100,000 1.0 >0.95 >0.92 >0.87 fL1TffZ7A&1A One Lithonia Way • Conyers, Georgia 30012 • Phone: 800.279.8041 • www.lithonia.com WST-LED LA.GWrlivi . © 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Rev. 03/30/17 17 120 208 24�277147 1 0.1 0.06 0.05 0.04 P1 14 -- --- --- -- 0.04 003 P1 DS 14 0.12 0.07 0.06 0.06 25 0.21 0.13 0.11 0.1 --- - P2 30 0.09 0.06 P2 DS 25 0.21 0.13 0.11 0.1 --- - 50 0.42 0.24 0.21 0.19 P3 56 --- - --- - 0.16 0.12 P3 DS 52 043 0.26 023 0.21 --- - fL1TffZ7A&1A One Lithonia Way • Conyers, Georgia 30012 • Phone: 800.279.8041 • www.lithonia.com WST-LED LA.GWrlivi . © 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Rev. 03/30/17 To see complete photometric reports or download .ies files for this product, visit Lithonia Lighting's WST LED homepage. Isofootcandle plats for the WST LED P340KVF and VW. Distances are in units of mounting height (10'). Distribution overlay comparison to 175W metal halide. LEGEND ^ 3 2 i a t 2 s a 4 3 2 1 a 1 2 s 4 - LEGEND 0.1 fc 4 ..,-S„' 1.0 fc sirM►.ENIMM 9111MMERIMII fc FEATURES & SPECIFICATIONS Lu 4 = WST 175M FT Probe, 12' Mounting Ht INTENDED USE The classic architectural shape of the WST LED was designed for applications such as hospitals, schools, malls, restaurants, and commercial buildings. The long life LEDs and driver make this luminaire nearly maintenance -free. CONSTRUCTION The single -piece die-cast aluminum housing integrates secondary heat sinks to optimize thermal transfer from the internal light engine heat sinks and promote long life. The driver is mounted in direct contact with the casting for a low operating temperature and long life. The die-cast door frame is fully Basketed with a one-piece solid silicone gasket to keep out moisture and dust, providing an IP65 rating for the luminaire. FINISH Exterior parts are protected by a zinc -infused Super Durable TGIC thermoset powder coat finish that provides superior resistance to corrosion and weathering_ A tightly controlled multistage process ensures a minimum 3 mils thickness for a finish that can withstand extreme climate changes without cracking or peeling. Standard Super Durable colors include dark bronze, black, natural aluminum, sandstone and white. Available in textured and non -textured finishes. OPTICS Well crafted reflector optics allow the light engine to be recessed within the luminaire, providing visual comfort, superior distribution, uniformity, and spacing in wall -mount applications. The WST LED has zero uptight and qualifies as a Nighttime Friendly- product, meaning it is consistent with the LEED® and Green Globes— criteria for eliminating wasteful uptight. ELECTRICAL Light engine(s) consist of 98 high -efficacy LEDs mounted to a metal core circuit board and integral aluminum heat sinks to maximize heat dissipation and promote long life (100,000 hrs at 40°C, L87). Class 2 electronic driver has a power factor >90%, THD <20%. Easily - serviceable surge protection device meets a minimum Category B (per ANSI/IEEE C62.41.2). INSTALLATION A universal mounting plate with integral mounting support arms allows the fixture to hinge down for easy access while making wiring connections. LISTINGS CSA certified to U.S. and Canadian standards- Luminaire is IP65 rated_ PIR back box options are rated for wet location_ Rated for -30DC to 40'C ambient- DesignLights Consortium® (DLC) Premium qualified product. Not all versions of this product may be DLC Premium qualified. Please check the DLC Qualified Products List at wwwdesignlights-org/QPLto confirm which versions are qualified. WARRANTY 5 -year limited warranty Complete warranty terms located at: wmvacu itybrands.com/CustomerResources/Terms_and_conditions_aspx. Note: Actual performance may differ as a result of end-user environment and application. All values are design or typical values, measured under laboratory conditions at 25 'C. Specifications subject to change without notice. fLITffVAMA One Lithonia Way • Conyers, Georgia 30012 • Phone: 800.279.8041 • www.lithonia.com WST-LED LACWTINW © 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Rev. 03/30/17 ■ WST _ LED, 0.5 fc _ ■ WST HID, 0.5 fc 10' W Sidewalk m LLDs: WST HID: WST LED: wST HID=0.72 213W 50W �zWST LED =0.95 WST LED `3 40K VF, Lu 4 = WST 175M FT Probe, 12' Mounting Ht INTENDED USE The classic architectural shape of the WST LED was designed for applications such as hospitals, schools, malls, restaurants, and commercial buildings. The long life LEDs and driver make this luminaire nearly maintenance -free. CONSTRUCTION The single -piece die-cast aluminum housing integrates secondary heat sinks to optimize thermal transfer from the internal light engine heat sinks and promote long life. The driver is mounted in direct contact with the casting for a low operating temperature and long life. The die-cast door frame is fully Basketed with a one-piece solid silicone gasket to keep out moisture and dust, providing an IP65 rating for the luminaire. FINISH Exterior parts are protected by a zinc -infused Super Durable TGIC thermoset powder coat finish that provides superior resistance to corrosion and weathering_ A tightly controlled multistage process ensures a minimum 3 mils thickness for a finish that can withstand extreme climate changes without cracking or peeling. Standard Super Durable colors include dark bronze, black, natural aluminum, sandstone and white. Available in textured and non -textured finishes. OPTICS Well crafted reflector optics allow the light engine to be recessed within the luminaire, providing visual comfort, superior distribution, uniformity, and spacing in wall -mount applications. The WST LED has zero uptight and qualifies as a Nighttime Friendly- product, meaning it is consistent with the LEED® and Green Globes— criteria for eliminating wasteful uptight. ELECTRICAL Light engine(s) consist of 98 high -efficacy LEDs mounted to a metal core circuit board and integral aluminum heat sinks to maximize heat dissipation and promote long life (100,000 hrs at 40°C, L87). Class 2 electronic driver has a power factor >90%, THD <20%. Easily - serviceable surge protection device meets a minimum Category B (per ANSI/IEEE C62.41.2). INSTALLATION A universal mounting plate with integral mounting support arms allows the fixture to hinge down for easy access while making wiring connections. LISTINGS CSA certified to U.S. and Canadian standards- Luminaire is IP65 rated_ PIR back box options are rated for wet location_ Rated for -30DC to 40'C ambient- DesignLights Consortium® (DLC) Premium qualified product. Not all versions of this product may be DLC Premium qualified. Please check the DLC Qualified Products List at wwwdesignlights-org/QPLto confirm which versions are qualified. WARRANTY 5 -year limited warranty Complete warranty terms located at: wmvacu itybrands.com/CustomerResources/Terms_and_conditions_aspx. Note: Actual performance may differ as a result of end-user environment and application. All values are design or typical values, measured under laboratory conditions at 25 'C. Specifications subject to change without notice. fLITffVAMA One Lithonia Way • Conyers, Georgia 30012 • Phone: 800.279.8041 • www.lithonia.com WST-LED LACWTINW © 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Rev. 03/30/17 Parking Garage Interior Ceiling Mounted Light Fixture 304 SerieSTM LED Parking Structure Luminaire Product Description Slim, low profile design. Luminaire is constructed from rugged die cast and extruded aluminum components. LED driver is mounted in a seated weathertight center chamber that allows for access from below the luminaire. High performance aluminum heat sinks specifically designed for LED parking structure application. Applications: Parking structures and low -medium bay general lighting Performance Summary Patented NanoOptic® Product Technology Made in the U.S.A. of U.S. and imported parts CRI: Minimum 70 CRI CCT: 4000K (+/- 300K), 5700K (+/- 500K) Standard Limited Warrantyt: 10 years on luminaire/10 years on Colorfast DeltaGuardl finish tseehttp/Aighting.cree.corr warranty far warranty terms Accessories Field -Installed Bird Guard - For pendant or hook & cord mount onty XA-XCPBRDGRD For Pendant Mount Luminaires Leveler - For 0-13' Sloped Ceilings XA-PNDTLVL** Fitting XA-PSFTG** Pendant Mount Kits - Includes conduit fitting and threaded pipe - Pendant height from ceiling surface to bottom of the luminaire; mounting accessories or surface boxes will add to overall height XA-PS1 2KIT** - 12" (305mml XA-PS1 8KIT** - 18" (457mm) XA-PS22KIT** - 22" (559mml ** Must specify color Ordering Information Example: PKG-304-5M-DM-04-E-UL-SV-700 For Hook & Cord Mount Luminaires Locking Type Plug XA-1_515P -120V XA-1_615P - 208/240V XA-1_715P -277V XA-L3720P -347V Locking Type Receptacle XA-L515R -120V XA-L615R - 208/240V XA-L715R -277V XA-1_720R -347V Steady Lock - For eyebott SL -C Hand -Held Remote XA-SENSREM - For successful imptementation of the programmable multi-level option, a minimum of one hand-held remote is required DM Mount 12.0- SQ (305mm) LED Count (x101 Weight 04 20.4 Lbs. (9.3kgl 06 20.8 lbs. (9.4kgl PKG-304 5M 06 E SV DIM LED Count Color Drive Product Optic Mounting (x701 Series Voltage Options Current Options PKG-304 5M DM 04 E UL BK 350 DIM 0-10V Dimming Type V Medium Direct 04 Universal Black 350ni - Control by others 55 HC 120-277V BZ 525 - Refer to Dimming spec sheet for details Type V Short Hook & Cord UH Bronze 525mA - Can't exceed of specified drive current PS PD Universal SV 700 F Fuse Petroteum Pendant 347-480V Silver 700ni - Availabte with UL voltage only Symmetric WH - When code dictates fusing use time delay fuse SL White - Refer to ML spec sheet for availability with ML options Sparkle J Alternate Junction Box Mounting Petroteum - For direct mount only 40 - Alternate bracket to fit 4" (102mmi square and RACO279 J -Box 40' Flood ML Multi -Level - Refer to ML spec sheet for detaits - Intended for dawnlight apptications at 0' tilt PML Programmable Multi -Level - Refer to PML spec sheet for detaits - Intended for downlight applications at 0' tilt 40K 4000K Color Temperature - Minimum 70 CRI - Colortemperature per luminaire Rev. Date: V2 07/27/2016 U5: lighting.cree.com/lighting T (800) 236-6800 F (262) 504-5415 Canada: www.cree.com/canada CREE'.- T (800) 473-1234 F (800) 890-7507 304 SerieSTM LED Parking Structure Luminaire Product Specifications CONSTRUCTION & MATERIALS • Slim, low profile design • Constructed from rugged die cast and extruded aluminum components • LED driver is mounted in a seated weathertight center chamber that allows for access from below the luminaire • High performance heat sinks specifically designed for LED parking structure application • Direct mounting bracket is designed to mount directly over existing single gang and octagonal junction boxes for direct mount • Hook and cord mount provided with spring lock hook for mounting and 1.5' (0.5m) of cord • Pendant mount includes 36" (419mm1 cord out of the luminaire and is intended to be mounted by 3/4 IP pendant (by others) • Exclusive Colorfast DeltaGuard® finish features an E -Coat epoxy primer with an ultradurable powder topcoat, providing excellent resistance to corrosion, ultraviolet degradation and abrasion. Black, bronze, silver, and white are available • Weight: See Weight Charts on pages 1 and 5 ELECTRICAL SYSTEM • Input Voltage: 120-277V or 347-480V, 50/60Hz, Class 1 drivers • Power Factor: > 0.9 at full load • Total Harmonic Distortion: < 20% at full load • Integral 1 01k surge suppression protection standard • To address inrush current, slow blow fuse or type C/D breaker should be used • 10VSource Current: 0.15mA REGULATORY & VOLUNTARY QUALIFICATIONS • cULus Listed • Suitable for wet locations • Enclosure rated IP66 per IEC 60529 • Consult factory for CE Certified products • 101kV surge suppression protection tested in accordance with IEEE/ANSI C62.41.2 • Meets FCC Part 15 standards for conducted and radiated emissions • DLC qualified when ordered with 5M or 5S optics. Please refer to www.designtights.org/QPL for most current information • Luminaire and finish endurance tested to withstand 5,000 hours of elevated ambient salt fog conditions as defined in ASTM Standard B 117 • RoHS Compliant. Consult factory for additional details • Meets Buy American requirements within ARRA Electrical Data* LED Count (x10] System Watts 120-480V Total Current 120V 208V 240V 277V 347V 480V 350mA 04 46 0.39 0.24 0.22 0.21 0.15 0.12 06 69 0.57 0.34 0.30 0.27 0.21 0.16 525mA 04 71 0.59 0.35 0.31 0.28 0.21 0.16 O6 101 0.84 0.49 0.43 0.38 0.30 0.22 700mA 04 94 0.79 0.46 0.40 0.36 0.28 0.21 C6 135 1.14 0.65 0.57 0.50 0.40 0.29 * Electrical data at 25'C (77'FI Recommended 304 SeriesTM Lumen Maintenance Factors (LMF)' Ambient Initial LMF 25K hr 50K hr Projected` Projected` LMF LMF 75K hr Calculated' LMF 1COK hr Calculated` LMF 5'C 141 °FI 1.04 6.99 0.97 0.95 0.93 10'0 (50`FI 1.03 0.98 0.96 0.94 0.92 15'C (59'F1 1.02 0.97 0.95 0.93 0.91 20'C (6871 1.01 0.96 0.94 0.92 0.90 25'C (77'FI 1.00 0.95 0.93 0.91 0.89 ' Lumen maintenance vatues at 25'C (77'FI are cat, itated per TM -21 based on LM -80 data and in-situ luminaire testing `In ac.-ardanee with IE -SNA TM -21-11, Projected Values representrterpolated va We based on time durations that are within six times 0I the IESNA LM -80-08 total test duration (in hours] for the device under testing ((DUTI i.e. the packaged LED chip] In accordance with 1E -SNA TM -21-11, Calculated Values represent time durations that exceed six times (6XI the IESNA LM -80-08 totat test du ration Cm hours] for the device under testing ((DUTI i.e. the packaged LED chip] US: lighting.cree.com/lighting T (8001236-6800 F (262) 504-5415 Canada: www.cree.com/canada CREE'.- T (800) 473-1234 F (800) 890-7507 304 SerieSTM LED Parking Structure Luminaire Photometry All published luminaire photometric testing performed to IESNA LM -79-08 standards by a NVLAP accredited laboratory. To obtain an IES file specific to your project consult: http://tighting.cree.com/products/outdoor/parking-structure/304-series-2 Ii ITL Test Report #: 77285 PKG-304-5M-**-06-E-U L -700-40K Initial Delivered Lumens: 11,681 5S ITL Test Report #: 77876 PKG-304-55 **-06-E-UL-700-40K Initial Delivered Lumens: 12,738 PKG-304-55-**-06-E-UL-700-40K Mounting Height: 15' (4.6m1 A.F.G. In itiaL Delivered Lumens: 12,917 Initial FC at grade Type V Medium Distribution 4000K 5700K LED Count (x10] Initial Delivered Lumens' BUG Ratings- PerTM-15-11 Initial Delivered Lumens BUG Ratings" PerTM-15-11 350ni 04 4,595 B3 U1 G1 4,771 B3 U1 01 06 6,838 B3 U1 61 7,101 B3 U1 02 525mA 04 6,433 B3 U1 61 6,680 B3 U1 G1 06 9,574 B3 U1 G2 9,942 B3 U1 02 700mA 04 7,811 B3 U1 G2 8,111 B3 U1 02 06 11,625 B4 U1 G2 12,072 B4 U1 62 * Initial delivered lumens at 25'C (7771 ** Forrnore Information on the IES BUG (Backlight-Uplight-Glarel Rating visit: —.Ies.o,g/PDF/Errata,/TM-15-11 Bug RafingsAddendurn.pdf Type V Short Distribution 4000K 5700K LED Count (x10] Initial Delivered Lumens' BUG Ratings'- PerTM-15-11 Initial Delivered Lumens' BUG Ratings" PerTM-15-11 350ri 04 5,105 B2 UO 61 5,302 B2 UO 61 06 7,598 B3 UO G1 7,890 B3 UO 61 525mA 04 7,147 B3 UO G1 7,422 B3 UO 61 06 10,637 B3 UO G2 11,046 B3 UO 52 700ni 04 8,679 B3 UO G1 9,013 B3 UO G1 06 12,917 B3 UO G2 13,413 B3 UO G2 * Initial delivered lumens at 25'C (77'FI ** For ,are information on the IES BUG (Backlight-Uplight-Glarel Rating visit: vdv\v\ ,s.arg/PDF/Erratas/TM-15-11 Bug RatingsAddendum.pdf US: lighting.cree.com/lighting T (800) 236-6800 F (262) 504-5415 Canada: www.cree.com/canada CREE"i T (800) 473-1234 F (800) 890-7507 304 SerieSTM LED Parking Structure Luminaire Photometry All published luminaire photometric testing performed to IESNA LM -79-08 standards by a NVLAP accredited laboratory. To obtain an IES file specific to your project consult: http://tighting.cree.com/products/outdoor/parking-structure/304-series-2 PS ITL Test Report 4: 76940 CAN -304-PS-**-06-E-U L -700-40K Initial Delivered Lumens: 13,581 SL ITL Test Report #: 77415 CAN-304-SL-**-06-E-1J L -700-40K Initial Delivered Lumens: 12,707 21' w' so' v ■■■■■ M ■«�� 111■ P KG-304-PS-**-06-E-U L -700-40K Mounting Height: 15' (4.6m1 A.F.G. Initial Delivered Lumens: 13,204 Initial FC at grade ■■■RM■ riEM IES I `-■iJ`r■�� P KG-304-SL-**-06-E-U L-700-40 K Mounting Height: 15' (4.6ml A.F.G. Initial Delivered Lumens: 12,773 Initial FC at grade Petroleum Symmetric Distribution 4000K 5700K LED Count (x101 Initial Delivered Lumens BUG Ratings' Per TM -15-11 Initial Delivered Lumens' BUG Ratings" Per TM -15-11 35OmA 04 5,219 32 UO GO 5,419 32 UO 00 06 7,767 33 UO GO 8,066 Be UO 00 525mA 04 7,306 33 UO GO 7,587 B3 UO 00 06 10,874 B3 UO GO 11,292 B3 UO GO 700mA 04 8,872 B3 UO GO 9,213 B3 UO GO 06 13,204 B3 UO GO 13,712 B3 UO GO * Initial delivered lumens at 25'C (77'F] ** For more information on the IES BUG (backlight-Uplight-Glare] Rating visit: www.ies.w g/PDF/Errata,/TM-15-11 B ug Ratm pAddend a m.pdf Sparkle Petroleum Distribution 4000K 5700K LED Count (x101 Initial Delivered Lumens" BUG Ratings" Per TM -15-11 Initial Delivered Lumens' BUG Ratings" Per TM -15-11 35OmA 04 5,048 B2 UO 61 5,243 B2 UO 01 O6 7,514 B3 UO G1 7,803 B3 UO G1 525ni 04 7,068 32 UO G1 7,346 32 UO G1 06 10,519 33 UO G1 10,924 33 UO 01 700mA 04 8,582 33 UO G1 8,912 B3 UO 01 06 12,773 33 UO G1 13,264 B3 UO G1 * Initial delivered lumens at 25'C (77'F] ** For mote information on the IES BUG (Backlight-Uplight-Glare] Rating visit: www.ies.org/PDF/Erratas/TM-15-11 Bug RahrigsAddenduri US: lighting.cree.com/lighting T (800) 236-6800 F (262) 504-5415 Canada: www.cree.com/canada CREE= T (800) 473-1234 F (800) 890-7507 304 SerieSTM LED Parking Structure Luminaire Photometry All published luminaire photometric testing performed to IESNA LM -79-08 standards by a NVLAP accredited laboratory. To obtain an IES file specific to your project consult: http://tighting.cree.com/products/outdoor/parking-structure/304-series-2 40` ITL Test Report #: 78011 PKG-304-40-**-06-E-U L -700-40K CAN -304-40-**-06-E-U L -700-40K Mounting Height: 15' (4.6m1 A.F.G. Initial Delivered Lumens: 12,497 Initial Delivered Lumens: 12,917 Initial FC at grade HC Mount �x 9.4" (239mmI V,. ® 8.8" 10.0„ mss (223mm) (253mm) 7 12.0" 50 (305mm) LED Count (x101 Weight 04 18.1 lbs. (8.2kgl 06 18.6 lbs. (8.41<91 40° Flood Distribution 4000K 5700K LED Count (x10] Initial Delivered Lumens BUG Ratings' PerTM-15-11 Initial Delivered Lumens' BUG Ratings" Per TM -15-11 350mA 04 5,105 N/A 5,302 N/A 06 7,598 N/A 7,890 N/A 525mA 04 7,147 N/A 7,422 N/A 06 10,637 N/A 11,046 N/A 700mA 04 8,679 N/A 9,013 N/A 06 12,917 N/A 13,413 N/A * Initial delivered lumens at 25'C (7771 ** Far more mfarmation an the IES BUG (Backlight-Uplight-Glare] Rating visit: www.iesarg/PDF/Erratas/TM-15-11 Bug RatngsAddendurn.pdf PD Mount ® 7.8" ■ 7.2" (196mm1 �-�E (183mm) �. -T 12.0" SQ (305mm) LED Count (x101 Weight 04 18.5 lbs. (8.41kg1 06 18.8 tbs. (8.51<91 © 2016 Cree, Inc. and/or one of its subsidiaries. All rights reserved. For informational purposes only. Content is subject to change.Patent _ Seriesl are trademarks of Creel, eUL[og iia nd Colorfast adem rk of are registered trademarks, andthe Cree logoandko REE SeriesT"are trademarks of Cree, Inc. The UL logo is a registered trademark of UL LLC. The DLC (1PL logo is a registered trademark of Northeast Energy Efficiency Partnerships, Inc. _- U5: lighting.cree.com/lighting T (800) 236-6800 F (262) 504-5415 Canada: www.cree.com/canada T (800) 473-1234 F (800) 890-7507 Specification Sheet RSES Sign Light Fixtures Client Order# FEATURES AND BENEFITS Physical • Low copper content extruded aluminum housing • Available in 1', 2', 3' or 4' sections • Electro -statically applied polyester powder coat finish • Machined aluminum end caps and silicone gaskets • Stainless steel hardware • Clear tempered glass lens • Asymmetric wallwash, 8° x 8°, 10° x 10', 10' x 30°, 10' x 60°, 10° x 90", 15' x 25°, 30° x 30°, 30' x 60°, 35° x 35°, 50° x 80°, 60' x 60°, 80° x 80', or 90° x 90' optics • IP66 • IK07 rated (asymmetric wallwash lens is IK06 rated) • Meets 3G ANSI C1363 1 Vibration standard for bridge applications • Corrosion -resistant coating for hostile environments2 Type Project name Qty Iumenfacade"M WHITE & STATIC COLORS Performance • 2200K, 2700K, 3000K, 3500K, 4000K, Red, Green, Blue static colors available • CRI value: 80+ • Minimum 1 fc (10.7 lux) @ 140ft (43m) distance (HO 4000K, 4' unit, 10° x 60° optic) • Lumen maintenance: 120,000 hrs [170 @ 25°C] • Lumen measurements comply with LM - 79 - 08 standard • Resolution per foot or per fixture (configured with LumenlD V3 software & DMX/RDM) • Operating temperatures: -25' C to 50° C [-1 3F to 1 22F] Electrical • Line voltage luminaire for 100 to 277V • Power and data in 1 cable (#16-5) • End-to-end option (ETE): 16" black input cable, no jumper cable needed • 252ft [77m] maximum cable and fixture run length, non -dimming, 277V, RO version • 1 64ft [50m] maximum cable and fixture run length, non -dimming, 277V, HO version • 5W/ft version meets ASHRAE standards for linear lighting on building facades • 8.5W/ft Regular Output version' • 15.25W/ft High Output version' • Dimming options: Lumentalk, 0-10 volt, DALI, Lutron® Ecosystem® or DMX/RDM enabled �l us C E ZH I K071 lumenU EcoSystem. Enabled Photometric Summary Delivered Intensity 4ft HO, 4000K I Output [IM] I [peak cd] VVW 3,592 5,159 8°x8° 4,045 77,896 10°x10° 3,768* 38,346* 10°x30° 3,830 30,056 10°x60° 3,692 19,654 10°x90° 3,576 7,897 30°x30° 3,765 14,726 30°x60° 3,862* 5,119* 60°x60° 3,447* 3,015* 90°x90° 3,592 1,886 Photometric performance is measured in compliance with IESNA LM -79-08. *Estimated. Consult Lumenpulse website for the latest IES and LDT files_ 11 4 N'inimum [7m spacing 33�� 3 3.. 38 258 ,378 ,498 [340mm] [645mm, 949mm , 1 254mm] 216" [59mm] TOP VIEW 31 2 [89mm] Input cable I ft fixture, ETE option shown 2ft 3ft and Oft fixtures, ETE option shown SIDE VIEW 16" [406mm] FRONTVIEW 2" 4'' [51 mm] [102mm] Asymmetric wallwash lens is IK06 rated. Use only when exposed to salt spray and harsh chemicals. This option is not required for normal outdoor exposure! ASHRAE version not available for 1' fixture lengths. Power consumption is typically 20% higher for 1' fixture lengths. 1/13 9CopyrightLumenpulse2017 1 877.937 3003 6 -year limited warran[y. lumenpulJp• P_514 937 3003 ��rr 1751 Richardson, Suite 1505 E 514.937.6289GROUP Consult wrnnn�-lumenpulsegroup corn 201 703.30 Monheal !Quebec] Canada infoQlumenpulse_c.m for our complete Standard Terms Lumenpulse reserves the right to make changes to this product at any time GS - R64 H3K 10b www.lumenpulsegroup.com and Conditions of Sales_ without prior notice and such modification shall be effective immediately Specification Sheet ASYMMETRIC WALLWASH OPTIC FEEDING SIDE DETAIL Wall side INPUT WWLF Asymmetric Wallwash Optic, Left Feed Always position frosted side toward the wall 11 TOP VIEW FRONT VIEW 2/13 © Copyright Lumenpulse 2017 1.877.937.3003 P_514 937 3003 1751 Richardson, Suite 1505 E 514.937.6289 201703.30 Montieal (Quebec) Canada infoQlumenpulsecom GS - R64 H3K 10b www.lumenpulsegroup.com Iumenfacade"' WHITE & STATIC COLORS Wall side INPUT WWRF Asymmetric Wallwash Optic, Right Feed RIGHT SIDE VIEW (Fixture pointing upwards) 5 -year limited warranty. Consult wvnni-lumenpulsegroup corn for our complete Standard Terms and Conditions of Sales_ *Fixture's feeding side is based on uplight installations. Feeding sides are reversed when fixture is used in a downlight application. Recommended setback from wall is 1 /10 of the wall height. Example: 2ft [0.61 setback for a 20ft [6m] wall lumenpuls6iiii` GROUP Lumenpulse reserves the right to make changes to this product at any time without prior notice and such modification shall be effective immediately Specification Sheet MOUNTING OPTIONS Surface Mount SAM e Slim Adjustable Mounting ® [3mm] r-11. , [4 mm] UMP a Fixed Mounting Wall Mount UMAS Universal Adjustable Mounting WAM2 Adjustable Wall Mounting 2" WAM6 Adjustable Extended Arm Mounting 6" WAM 12 Adjustable Extended Arm Mounting 12" WAM 18 Adjustable Extended Arm Mounting 18" 13 41 73 13 31, 19 8 4 8 8 8 [35mm][108mm][187mm] [8=0mm] [49244] Iumenfacade"' WHITE & STATIC COLORS 1 11 [834 41] 3 1 Dr m] O 21311 16 [71 mm] o SAM Mounting Hole Pattern /4" 3/8' [19mm] [1 Omm� - O - - 31/2" [89mm] 2 7/8" [73mm] 2X 0 9/32" THRU ALL -D- UMP Mounting Hole Pattern /4" 9mm] 3 3/8' [1[to-- H lOmm[1 Omm] 2 1/2° [64mm] 1 3/4" [45mm] 2X 0 9/32" THRU ALL UMAS Mounting Hole Pattern r1 1/16" 3/811 3/8„ [27mm] `LOmm] C, 2 1/2u [E4mm] 1 3:4" [45mm] 2X 0 1/4' THRU ALL WAM Mounting Hole Pattern 3/13 9CopyrighrLumenpulsa2017 1.877.937.3003 5yearjlnllt@d warrant. �u111pnpu�JpM P_514 937 3003 herr �6rr 1751 Richardson, Suite 1505 E 514.937.6289GROUP Consult wv,nni-lumenpulsegroup corn 201 703.30 IVDitueal ]Quebec) Canada infoQlulenpulse_co1 for our complete Standard Terms Lumenpulse reserves the right to make changes to this product at any time GS - R64 H3K 10b www.lumenpulsegroup.com and Conditions of Sales without prior notice and such modification shall he effective immediately Specification Sheet LOUVER ACCESSORY INSTALLATION DETAIL Not suitable for asymmetric wallwash optic 13 16 ", 25 6 37 6 ", 49 16 " Blade spacing [341 mm, 646mm, 951 mm,l 256mm] 23, 1 " �[bOnunJ TOP VIEW FRONT VIEW LOGRD Radial Louver for Lumenfacade (See page 6 for ordering code) 28" 15„ 16 [60mm �[24rnm] OPTION ETE - End-to-end configuration, 16" black input cable, no jumper cable needed. ETE Leader Cable ETE Input Cable (order separately) Iumenfacade"' WHITE & STATIC COLORS SIDE VIEW ide depth 7,, 16 1 1 mm] 4/13 9capyrighrrumenp"Ise2017 1.877.937.3003 5yearlimited warranty. lumenpuls�" P_514 937 3003 1751 Richardson, Suite 1505 E 514.937.6289GROUP Consult wv,nni-lumenpulsegroup corn 201 703.30 IVantleal lQuebec) Canada infoQlumenpulse_com for our complete Standard Terms Lumenpulse reserves the right to make changes to this product at any time GS - R64 H3K 10b www.lumenpulsegroup.com and Conditions of Sales without prior notice and such modification shall be effective immediately Specification Sheet ACCESSORIES Order separately Control Systems LT02 Lumentouch is a wall mount DMX 512 controller keypad. LCU Lumencue is a USB / mini SD DMX 51 2 controller. LID LumenlD is a diagnostic and addressing DMX 51 2 controller. It must be specified for all DMX applications. Refer to LID specification sheet for details. LID -LT LumentalklD is a diagnostic and addressing controller. It must be specified for all Lumentalk (LT) applications. Refer to LID -LT specification sheet for details. LTN Lumentone is a simple pre-programmed DMX 512 controller with a push button rotary dial and live feedback. Control Boxes- CBX DMX/RDM control box. Up to six power and data outputs to fixtures or fixture runs. Ethernet enabled option. Refer to CBX specification sheet for details. LDB Lumentalk Data Bridge, 0-1 OV or DMX output. Refer to LDB specification sheet for details. 5/13 © Copyright Fumenpulse 2017 1.877.937.3003 P_514 937 3003 1751 Richardson, Suite 1505 E 514.937.6289 201703.30 Montieal lQuebec) Canada infoQlumenpulse_com GS - R64 H3K 10b www.lumenpulsegroup.com 5 -year limited warranty. Consult wv,w lumenpulsegroup corn for our complete Standard Terms and Conditions of Sales_ Iumenfacade"' WHITE & STATIC COLORS Iumenpulse M GROUP Lumenpulse reserves the right to make changes to this product at any time without prior notice and such modification shall be effective immediately Specification Sheet Lumenfacade' WHITE & STATIC COLORS ACCESSORIES - continued Order separately Leader and ,Jumpers Cables for Standard Construction LOGLC-_-STD-_-_ Leader Cable for Lumenfacade. Please specify certification (UL or CF), cable length (10', 25', 50',100', 150' or 200' [3m, 76m,15.2m, 30m, 45m or 61 m] standard) and cable color (BK -Black or WH -White, connectors are black as standard). Suitable for dimming/data and non -dimming applications. Sealing endcap is mandatory for any unused connector. (1) included with every leader cable. Consult Lumenfacade leader cable specifiation sheet for details. LOGJC-_-STD-_-_ Jumper Cable for Lumenfacade. Please specify certification (UL or CE), cable length (1', 2', 3', 4', 5' or 50' [0.3m, 0.6m, 0.9m, 1 .2m, 1 .5m or 15m] standard) and cable color (BK -Black or WH -White, connectors are black as standard). Lengths between 5' and 30' [1 .5m and l Om] are also available, please specify desired length in 1' [0.3m] increments. Suitable for dimming/data and non -dimming applications. Consult Lumenfacade jumper cable specifiation sheet for details. Leader and ,Jumpers Cables for End -to -End (ETE) Option LOGLC ETE= _ Leader Cable for Lumenfacade, ETE option. Please specify certification (UL or CE), cable length (10', 25', 50',1 00', 150' or 200' [3m, 76m,15.2m, 30m, 45m or 61 m] standard) and cable color (BK -Black or WH -White, connectors and fixture input cables are black as standard). Suitable for dimming/data and non -dimming applications. Sealing endcap is mandatory for any unused connector. (1) included with every leader cable. Consult Lumenfacade leader cable specifiation sheet for details. LOGJC-_-ETE-_-_ Jumper Cable for Lumenfacade, ETF option. Please specify certification (UL or CF), cable length (1', 2', 3', 4', 5' or 50' [0.3m, 0.6m, 0.9m, 1 .2m, 1 .5m or 15m] standard) and cable color (BK -Black or WH -White, connectors and fixture input cables are black as standard). Lengths between 5' and 30' [1 .5m and l Om] are also available, please specify desired length in 1' [0.3m] increments. Suitable for dimming/data and non -dimming applications. Consult Lumenfacade jumper cable specifiation sheet for details. Radial Louver Not suitable for asymmetric wallwash optic LOGRD_ _ Radial louver for Lumenfacade. Louver blade depth: 7/16" [1 1 rri louver blade spacing: 1 " [25mm] Please specify nominal length (1', 2', 3' or 4' [0.3m, 0.6m, 0.9m or 1 .2m]) and finish (BK -Black Sandtex, BRZ-Bronze Sandtex, SI -Silver Sandtex, or WH -Smooth white. Custom color available on request, please specify as CC together with RAL color : ). The addition of a louver will affect beam distribution, consult factory for application support. 6/13 © Copyright Lumenpulse 2017 1.877.937.3003 P_514 937 3003 1751 Richardson, Suite 1505 E 514.937.6289 201703.30 vlantleal lQuebec) Canada nfoQlumenpulse_com GS - R64 H3K 10b www.lumenpulsegroup.com 5 -year limited warranty. Consult wv,w lumenpulsegroup corn for our complete Standard Terms and Conditions of Sales_ Iumenpulse M GROUP Lumenpulse reserves the right to make changes to this product at any time without prior notice and such modification shall be effective immediately Specification Sheet Iumenfacade' WHITE & STATIC COLORS RESOLUTION DETAILS Applicable for DMX/RDM control option only. Fixture resolution can be configured on-site within the LumenlD V3 software. A DMX/RDM enabled CBX is required. Resolution per foot: each foot is addressed independently DMX ADDRESSES: 1 2 3 4 5 6 7 8 TOP VIEW LOG 48 inches LOG 48 inches Resolution per fixture: each fixture is addressed independently DMX ADDRESSES: TOP VIEW LOG 48 inches 2 LOG 48 inches 7/13 9copyrighrFumenpulsa2017 1.877.937.3003 5yearlimited warranty. ����������� P_514 937 3003 1751 Richardson, Suite 1505 E 514.937.6289GROUP Consult wv,nni-lumenpulsegroup corn 201 703.30 Montieal iQuebec) Canada infoQlumenpulse_com for our complete Standard Terms Lumenpulse reserves the right to make changes to this product at any time GS - R64 H3K 10b www.lumenpulsegroup.com and Conditions of Sales_ without prior notice and such modification shall be effective immediately Specification Sheet TYPICAL WIRING DIAGRAMS Wiring Color Code American Color Code CE Color Code USE Green Yellow/Green Ground Black Brown Live 100-277V White Blue Neutral Red/Purple Black 0-10V7 Data + Orange Grey 0-10V / Data - Non -Dimming (NO) At® � B C D E F A- Power input (1 00-277V) B -Junction bos (by others) C - Leader cable (LOGLC D - Lumenfocode (LOG -NO) E-IumFer cable (LOGIC) F - Sealing and cap Notes: • Consult factory for specific applications and maximum fixture count 'cable length recommendations. • ASHRAE version, 5 watts per foot [0 3m], Regular Output version, 8 5 watts per foot [0 3m], High Output version, 1525 watts per foot [0 3m]_ 8/13 © Copyright Lumenpulse 2017 1.877.937.3003 P_514 937 3003 1751 Richardson, Suite 1505 E 514.937.6289 201703.30 Vlontleal lQuebec] Canada infoQlumenpulsecom GS - R64 H3K 10b www.lumenpulsegroup.com 5 -year limited warranty. Consult wv,w lumenpulsegroup corn for our complete Standard Terms and Conditions of Soles Iumenfacade' WHITE & STATIC COLORS Non -Dimming (NO) - Wiring detail 1 F li�l ru rr >t,��r � A - Power input B - To fixture C - Line D - Ground E - Neutral F - Wire -nuts (by others) G -function box (by others) lumenpuls6iiii` GROUP Lumenpulse reserves the right to make changes to this product at any time without prior notice and such modification shall be effective immediately Specification Sheet TYPICAL WIRING DIAGRAMS - continued Wiring Color Code American Color Code CE Color Code USE Green Yellow/Green Ground Black Brown Live 100-277V White Blue Neutral Red/Purple Black 0-10V/Data+ Orange Grey 0-10V / Data - Lumentalk (LT) ] '/ minimum dimming value A B • • C D E F G H I Wiring detail using LDB-DIM or LDB-DMX (for 1' fixtures [0.3 m)) A - Power input (control over power line via Lumentalk system) B - Ground C - Line D - Neutral E - 0-1 OV + / Data + F - O-1 OV -,, Data - G - To fixture Lumentalk (LT) - Wiring detail (for 2, 3 or 4' fixture lengths [0.6, 0.9 or 1.2m) A - Power input (control over power line via Lumentalk system) B - To fixture C - To Lumentalk Data Bridge (for run lengths with 1' fixtures [0 3m]) D - Line E - Ground F - Neutral G - Wire -nuts (by others) H -Junction box (by others) IumenfacadeTM WHITE & STATIC COLORS A - Third party dimmer/controller B - Lumentranslator (L11-01 O,DMX, -TRIAC, -DALI) C - Data wiring (by others) D - Power line (1 20-277V AC) E -Junction box (by others) F - Lumentalk Data Bridge (LDH -DIM or LDB-DMX) G - Leader cable (LOGLC) H - Lumenfacode 1' [0-3m] (LOG -DIM or LOG -DMX/RDM) -Jumper cable (LOGIC) 1 - Lu nenfacade (LOG -LT) (2', 3', or 4' fixture lengths) [0,6, 0,9 or t .2m] K - Sealing end cap Notes: • Consult factory for specific applications and maximum fixture count/cable length recommendations_ • Lumentalk Data Bridge required for 1' [C 3m] fixture lengths_ For appl cations wth all fixtures controlled as 1 zone_ fixtures and Lumentalk Data Bridge must be specified as DIM_ Maximum of 10 fixtures per LDB-DIM, consult factory for opplicot ons that require additional copc6litles_For application with fixtures controlled individually fixtures and Lumentalk Data Bridge must be specified as DMX, 2step commissioning process_ 1 - DMX/RDM system using LumenlD software and a LID, 2 - Lumentalk system us ng LumentalklD software and a LID -LT Maximum of 32 fixtures per LDB-DMX_ Consult factory for details_ • For DMX applications_ 1 DMX controller per Lumentalk network, maximum of 48 DMX channels per Lumentalk network (minimum step transition update rate is 1 second, minimum fade time between tsvo colors is 1 minute)_ Consult factory for applications that requ re additional capabilities_ • Maximum of 1 transmitter(Lumentmnslator or Lumenlink) per system • No third party fixtures allowed on the some circuit_ Consult factory for DALI Lumentalk applications_ • ASHRAE version_ 5 watts per foot [0 3m], Regular Output version_ 8 5 watts per foot [0 3m], High Output version_ 1525 watts per foot [0 3m]_ 9/13 9Copyrigknhimenpulse2017 1 877.937 3003 5 -year limited warranty. lumenpul�7e� P_514 937 3003 1751 Richardson, Suite 1505 E 514.937.6289Conult s vrnnnni-lumenpulsegroup cow GROUP 201 703.30 Montleal lQuebec) Canada infoQlumenpulse_com for our complete Standard Terms Lumenpulse reserves the right to make changes to this product at any time GS - R64 H3K 10b www.lumenpulsegroup.com and Conditions of Soles_ without prior notice and such modification shall be effective immediately Specification Sheet TYPICAL WIRING DIAGRAMS - continued Wiring Color Code American Color Code CE Color Code USE Green Yellow/Green Ground Black Brown Live 100-277V White Blue Neutral Red/Purple Black 0-10V / Data + Orange Grey 0-10V / Data - 0-10V Dimming (DIM) 10% minimum dimming value B C D E A - Power input (100-277V) B -Third party dimmer C - Data wiring (by others) D -Junction box (by others) E - Leader cable (LOGLC) F - Lumenfacade (LOG -DIM) G -Jumper cable (LOGJC) H - Sealing end cap F G H Lumenfacade' WHITE & STATIC COLORS 0-1 OV Dimming (DIM) -Wiring detail B A A- Power input B - From third party dimmer C - O-IOV+ D- C-lOV- E - To fixture F - Line G - Ground H - Neutral - Wire -nuts (by others) J -Junction box (by others) rd Notes: • Consult factory for specific applications and maximum fixture count/cable length recommend anion s • 0-1 OV mA ratings_ passive dimmer (Current Sunk)_ 3mA per fixture, active dimmer (Current Source)_ 0 Sri per fixture_ • ASHRAE version_ 5 watts per foot [0 3m], Regular Output version_ 85 watts per foot [0 3m], High Output version_ 1 525 wotts per foot [0 3m]_ DALI Dimming (DALI) I% dimming value DALI Dimming (DALI) -Wiring detail B C F-1 B D E F G H A- Power input (100-27W) B -Third party DAIJ controller C - Data wiring (by others) D -Junction box (by others) E - Leader cable (LOGLC) F - Lumenfacade (LOG-DALI) G -Jumper cable (LOGIC) H-5eclinc end cap A A - Power input B - From DALI controller C - Doto + D -Data- E - To fixture F - Line G - Ground H - Neutral - Wire -nuts (by others) J -Junction box (by others) Notes: • Consult factory for specific applications and maximum fixture count /cable length recommendations_ • Maximum of 64 DALI fixtures per DALI loop_ • ASHRAE version_ 5 watts per foot [03m], Regular Output version_ 8 5 watts per foot [0 3m], High Output version_ 1525 watts per foot [0 3m]_ A 10/13 9CopyrightLumenpulse2017 1 877.937 3003 5 -year limited warranty. lumenpulJp��M P_514 937 3003 1751 Richardson, Suite 1505 E 514.937.6289GROUP Consult vrnnnni-lumenpulsegroup corn 201 703.30 Montleal (Quebec] Canada infoQlumenpulse_c.m for our complete Standard Terms Lumenpulse reserves the right to make changes to this product at any time GS - R64 H3K 10b www.lumenpulsegroup.com and Conditions of Sales_ without prior notice and such modification shall be effective immediately Specification Sheet TYPICAL WIRING DIAGRAMS - continued Wiring Color Code American Calor Code CE Calor Code USE Green Yellow/Green Ground Black Brown Live 100-277V White Blue Neutral Red/Purple Black 0-10V / Data + Orange Grey 0-10V7 Data - Lutron® EcoSystem® Enabled Dimming (ES) I% minimum dimming value D E F Iumenfacade' WHITE & STATIC COLORS Lutron® EcoSystem® Enabled Dimming (ES) - Wiring detail B 7 A G H A - Power input (1 00-277V) A - Power input B - Lutron® EcoSystem® controller B - From Lutron® EcoSystem® controller C - Data wiring (by others) C - Data + D -Junction box (by others) D - Data - E - Leader cable (LOGIC) E - To fixture F - Lumenfacade (LOGES) (2, 3,or 41F fixture lengths) [0 6, 0.9,1 or 1 2m] F - Line G -Jumper cable (LOGIC) G - Ground H - Sealing end cap H - Neutral - Wire -nuts (by others) 1 -Junction box (by others) Notes: • Consult factory for specific applications and maximum fixture count/cable length recommendations. • Each Lutron® EcoSystem® enabled fixture has its own address, for the example shown, there are a total of 2 EcoSystem® addresses. • ASHRAE version: 5 watts per foot [0.3m], Regular Output version: 8.5 watts per foot [0.3m], High Output version: 15.25 watts per foot [0.3m]. 11/13 © Copyright Iumenpulse 2017 1.877.937.3003 P_514 937 3003 1751 Richardson, Suite 1505 E 514.937.6289 201703.30 Vlontleal (Quebec] Canada infoQlumenpulse_com GS - R64 H3K 10b www.lumenpulsegroup.com 5 -year limited warranty. Consult wv,, i- lumenpulsegroup corn for our complete Standard Terms and Conditions of Soles_ lumenpuls6iiii` GROUP Lumenpulse reserves the right to make changes to this product at any time without prior notice and such modification shall be effective immediately Specification Sheet TYPICAL WIRING DIAGRAMS - continued American Color Coale CE Color Code USE Green Yellow/Green Ground Black Brown Live 700-277V White Blue Neutral Red/Purple Black 0-1OV/ Data + Orange Grey 0-1OV/ Data - Star Layout (DMX/RDM) I% minimum dimming value Lumenfacade' WHITE & STATIC COLORS Maximum run length by 15A circuit - LumenfacadeT"' HO 15.25W/ft [0.3m] Cable length;/Voltage 120V 240V 277V 50ft [15m] leader cable 68ft [21 m] 76ft [23m] 84ft [26m] Maximum run length by 15A circuit - LumenfacadeT"' RO 8.5W/ft [0.3m] 50ft [15m] leader cable I 120H [37m] 1 28ft [39m] 1 28ff [39m] Maximum run length by 15A circuit - LumenfacadeTm ASHRAE 5W/ft [0.3m] 50ft [15m] leader cable 1 1 28ft [39m] 1 1 28ft [39m] 1 1 28ft [39m] Daisy Chain Layout (DMX/RDM) 1 % minimum dimming value C D E A—u— m7 B F G H I A - Third party DMX/RDM controller B - Data input (Belden 9841 or equivalent by others) C - Data output to next CRX (optional, not isolated/not boosted) D - CRX-ST E - Power input (1 00-277V) F - Leader cable (LOGIC) G - Lumenfacade (LOG-DMX/RDM) H -Jumper cable (LOGIC) - Scaling and cap A -Third paiiy DMX/RDV controller B - Data input (Belden 9841 or equivalent, by others) C - Data output to next CBX (optional, not isolated/not boosted) D - CBX-DS E - Power input (100-277V) F - Leader cable (LOGIC) G - Lumenfacade (LOGDVX/RDV) H -Jumper cable (LOGIC) - Sealing end cap Notes: • Consult factory for specific applications and maximum fixture count/cable length recommendations_ Maximum run lengths calculations are typically based on 4' [1 2m] fixtures_ • Maximum of 32 DVX/RDV enabled fixtures per CRX output_ • Maximum of 4 DMX/RDM repeaters/CBX cascading in line_ • Maximum of 6 outputs per CBX-ST, maximum of 1 output per CRX-DS • Each fixture requires 1 DMX address_ • ASHRAE version_ 5 watts per foot [0 3m], Regular Output version_ 8 5 watts per foot [0 3m], High Output version_ 1 525 watts per foot [0.3m]_ 12/13 © Copyright Lumenpulse 2017 1.877.937.3003 P_514 937 3003 1751 Richardson, Suite 1505 E 514.937.6289 201703.30 Vlontleal 1Quebec] Canada infoQlumenpulsecom GS - R64 H3K 10c, www.lumenpulsegroup.com 5 -year limited warranty. Consult wv,w lumenpulsegroup corn for our complete Standard Terms and Conditions of Soles_ lumenpuls6iiii` GROUP Lumenpulse reserves the right to make changes to this product at any time without prior notice and such modification shall be effective immediately Specification Sheet HOW TO ORDER LOG Select: 1 P, 3 4 5 IumenfacadeTM WHITE & STATIC COLORS Select: I Select: I I Select: I I Select: I Select: 1 2 3 4 Housing: LOG ASHRAE - Lumenfacade"', 5W/ft ASHRAE compliant' LOG RO - Lumenfacade"' Regular Output, 8.5W/ft LOG HO - Lumenfacade" High Output, 15.25W/ft Voltage: 100 - 100 volts 220 - 220 volts 120 - 120 volts 240 - 240 volts 208 - 208 volts 277 - 277 volts Length: 12 - 13 3/8 inches (340mm) (2 kg/4.5 lbs) 24 - 25 3/8 inches (645mm) (3.1 7 kg/7 lbs) 36 - 37 3/8 inches (949mm) (4.75 <g/1 &5 Ibs) 48 - 49 3/8 inches (1 254mm) (6.35 k9/14 lbs) Colors and Color temperatures: 22K - 2200K 40K - 4000K 27K - 2700K RD - Red 30K - 3000K GR - Green 35K -3500K BL - Blue Consult factory for availability of static Royal Blue, 65OCK and 90+ CRI. Consult wNnni-lumenpulsegroup corn Optics: Asymmetric WWLF - Asymmetric Wallwash optic, left feed' WWRF - Asymmetric Wallwash optic, right feed' Symmetric 8x8 - 8' x 8" 60x60 - 60' x 60' 10x10 - 10° x 10" 8Ox80 - 80° x 80' 30x30 - 30° x 30° 90x90 - 90° x 90' 35x35 - 35' x 35' 5 6 7 8 9 6 7 8 9 Bi -symmetric 10x30 - 10° x 30° 15x25 - 15' x 25° 10x60 - 10' x 60° 30x60 - 30° x 60' 1 Ox90 - 10, x 90° 50x80 - 50' x 80° Mounting Option: SAM - Slim Adjustable Mounting UMP - Fixed Mounting UMAS - Universal Adjustable Mounting4 WAM2 - Adjustable Wall Mounting 2" WAM6 - Adjustable Extended Arm Mounting 6" WAM12 - Adjustable Extended Arm Mounting 121' WAM18 - Adjustable Extended Arm Mounting IS" Finish: BK- Black Sandtex BRZ - Bronze Sandtex SI - Silver Sandtex WH - Smooth white CC - Custom color and finish (please specify RAL color)-' Control: NO - No Dimming LT- Lumentalk Dimming6 DIM -0-1 OV Dimming option' DALI - DALI Dimming options ES - Lutronu EcoSystemb' Enabled Dimming9 DMX/RDM - DMX/RDM enabled'° Option: ETE - End - to - end configuration, 16" black input cable, no jumper cable needed CRC - Corrosion -resistant coating for hostile environments 3GV - 3G ANSI Cl 36.31 Vibration Rating' CE - CE (certification covers European Economic Area) Notes: ' Not available for 1' [0.3m] fixture lengths_ ' Right feeding side is standard unless otherwise specified_' For best results use with HO fixtures nt a 6 -Inch (] 5cm) setback from surface_ Contact factory for application support. 4 Suitable to use when 3GV option is specified- 5 North American RAL colors specified with RAL number onh/ are provided with asmooth/high-gloss fin-sh_ Please consult factory for other RAL textures and glosses, or to match alternate color charts_ Final color matching results may vary_ s Lumentalk system is enabled with LDB accessory for 1' [0 3m] fixture lengths, see T/pical Wiring Diagrams pages for details. 1 % minimum d-mming value.' 10% minimum dimming value. Current Sink: 3mA/flxture, Current Source: 0,5mA/flxture. 8 1 % minimum dimming value_ 1 DALI address per fixture_' Available for 2' RO [0.6m], 3' [0.9m] and 4' [1 2m] fixture lengths only 1 % minimum dimming value_ 1 FcoSystem' address per fixture length_ 1° 1 % minimum dimming value_ Fixtures set to by fixture resolution_ 1 DNX address per fixture_ " Available with UMP and UMAS mounting options only 13/13 9Copyrightlumenpulse2017 1 877.937 3003 5-yec limited WGrrcn[/. lumenpuls6r" P_514 937 3003 1751 Richardson, Suite 1505 E 514.937.6289GROUP Consult wNnni-lumenpulsegroup corn 201 703.30 Montreal (Quebec) Canada infoQlumenpulse_com for our complete Standard Terms Lumenpulse reserves the right to make changes to this product at any time GS - R64 H3K 10b www.lumenpulsegroup.com and Conditions of Sales_ without prior notice and such modification shall be effective immediately am 1ILI TIML3 � �� .'• 1 •I rSC• . s Mi 1 jvpof�.4 4 AAWC 4k At. ie Lionshead r a���lVll� t Village ParkingTJ; -.41 RV Parking ■ ® Welcome Center A tqj i-- J n K, �. -, 50 AL i I t W ca ui => INC Y 12- • 1 _ O " CL_ ANA VI I I � 4 l i • S9 l TOWN OF VA10 VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: July24, 2017 ITEM/TOPIC: A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-23- 2 Employee Generation and Mitigation Rates, Vail Town Code, to reflect the recommendations of the 2016 Vail Employer Survey Summary of Results, February 2017 (Nexus Study) and setting forth details in regard thereto. (PEC17-0033) Tabled to August 14, 2017 ATTACHMENTS: File Name Description PEC17- PEC17-0033 Employe Housing Nexus Study 0033_Employee_Housing_Nexus_Study_Staff_Memo. pdf 0) rnwN of vain Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: July 24, 2017 SUBJECT: A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-23-2 Employee Generation and Mitigation Rates, Vail Town Code, to reflect the recommendations of the 2016 Vail Employer Survey Summary of Results, February 2017 (Nexus Study) and setting forth details in regard thereto. (PEC17-0033) Applicant: Town of Vail, represented by Lynne Campbell Planner: Chris Neubecker SUMMARY The applicant has requested that this item be tabled to the meeting of August 14, 2017 to allow time for consideration of this issue by the Vail Local Housing Authority. TOWN OF VA10 VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: ITEM/TOPIC: July 10, 2017 PEC Results ATTACHMENTS: File Name pec results 071017.pdf Description July 10, 2017 PEC Results PLANNING AND ENVIRONMENTAL COMMISSION July TOWN OFmi � 10, 2017, 1:00 PM Vail Town Council Chambers 75S. Frontage Road -Vail, Colorado, 81657 Call to Order Present: Brian Stockmar, Brian Gillette, Pam Hopkins and John Ryan Lockman, John Rediker and Ludwig Kurz Absent: Karen Perez Site Visits to the following properties: 1. La Cantina Restaurant - 241 E. Meadow Drive 2. Lot 6, Lia Zneimer Subdivision - 1726 Buffehr Creek Drive 2. A request for final review of an amendment to a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, pursuant to Title 12, Chapter 16, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West (Vail Valley Medical Center)/Lots E, F and 2E, Vail Village Second Filing, and Lot 2E-1, Block 1, Vail Lionshead Filing 1. (PEC17-0022) Applicant: Vail Valley Medical Center Planner: Jonathan Spence Motion: Continue to July 24, 2017 First: Kurz Second: Gillette Vote: 6-0-0 Spence introduced the project by describing the timeline of the project. This is the second in a series of meetings on this item. The presentation today will deal with three specific elements of the plan: 1.) helipad, 2.) on-site parking and parking management plan, and 3.) loading and delivery. The items to be discussed were established in the Vail Valley Medical Center (VVMC) Master Plan and these meetings are to explain the implementation of specific elements of the plan. Tom Braun, Braun Associates, Inc., made a presentation on behalf of the applicant. In regards to loading and delivery, Braun outlined the changes required. An enclosed 3 -bay loading facility will be accessed along Meadow Drive. Trash and hazardous material storage will also be located inside the loading facility. As part of the management plan, there will be an on-site employee managing operations and the scheduling of loading and deliveries. Braun discussed potential locations for the oxygen farm. Rediker — Asked about the on-site employee managing the loading and delivery operations. Braun affirmed that there will be an on-site manager. Stockmar — Asked if there is a scheduling system for loading and deliveries. Braun responded that it will be part of the manager's responsibilities. Rediker — Asked how many large trucks are on-site per day. Braun responded that cars and vans are most common. Nathan Savage with Davis Partnership stated trash and recycling will be collected inside the facility. Rediker asked how often pickups will occur. Savage responded approximately 2-3 times per week. Kurz — Asked if the applicant has accounted for any increase in trash and recycling generated due to the improvements to VVMC. Braun stated they have looked at this issue and do not anticipate an increase proportionate to the square footage being added. Asked if there has been any consideration to changing the address to reflect access from the S Frontage Road. Doris Kirchner stated that the address has already been changed. Lockman — Asked if there was any intention for shared use of the loading facility. Braun responded in the negative. Braun continued his presentation by discussing on-site parking and a parking management plan. A parking analysis has been submitted to staff. Braun discussed the applicant's methodology to determine their parking demand estimates. The applicant believes an employee -based formula is appropriate, which is also the recommendation in the Master Plan. The applicant will also continue to provide "managed solutions" such as bus passes, shuttles, etc. Braun continued by providing a breakdown on the location of the parking spaces and discussed the specific operations of the below grade parking facility. The applicant estimates a demand of 707 parking spaces, 604 of which will be provided on-site and the remaining 103 will be managed spaces (bus pass or shuttles). Hopkins — Asked about the overlap between shifts and the potential impact on parking. Braun stated the applicant is comfortable this issue has been taken into account. Rediker — Asked if there will be a parking management plan and if there will be an impact on S. Frontage Road during construction. Chris Knight stated his belief that the applicant should be able to do construction on their site with minimal impact to S. Frontage Road. The proposal is currently under Colorado Department of Transportation (CDOT) review. Rediker asked if there are any anticipated road closures. Knight stated they do not anticipate any road closure for any extended period of time. Rediker asked for more information about stormwater management and the anticipated lifespan of the garage. Knight described the stormwater management system and stated that the estimated lifespan is 40-50 years. Rediker asked about the demolition construction timeline and the impact on traffic. Knight provided an estimate of 15-20 months. Rediker asked who will be responsible for any damage to roads. Spence responded that the applicant is working with Public Works on the construction timeline and it will be the applicant's responsible to fix any road damage. Kurz — Asked if the parking demand estimate included the unidentified 28,000 square feet included in the plan. Braun stated that the parking demand estimate does not include that space, but it will be addressed when the applicant seeks to utilize the space. Spence added that when the conversion of the space occurs, it will require additional Town review. Stockmar stated that there is a long term trend toward the reduction in car use. In regards to the proposed heliport, Braun described the need for it to be located on-site rather than the existing location across the street near the Community Development Building. An on-site heliport is one of the objectives of the VVMC Master Plan. Braun described the criteria used to select the proposed location. The proposed location will allow for northerly and westerly flight paths which will cause as minimal an impact as possible on nearby residences and Lionshead. Rex Alexander of HeliExperts International discussed changes to the heliport that have occurred since the adoption of the VVMC Master Plan. Alexander then discussed details of the provisions of the conditional use permit, including: an automated weather observation system (AWOS) and other heliport equipment, operational documentation requirements, such as a training and operations manual, an emergency action plan (EAP), and letters of agreement with helicopter air ambulance operators. Alexander concluded by outlining the next steps in establishing a heliport, including Federal Aviation Administration (FAA) approval. Alexander responded to several questions from Commissioners regarding the technical operations of a heliport. Cayce Batterson, helicopter pilot, provided more information about other high altitude helipads in Colorado such as Leadville and Telluride. Batterson stated that elevated heliport towers in urban areas are actually a preferred situation versus ground heliports and other landing areas. An elevated heliport tower allows for a clear flight path. Batterson then answered a series of questions regarding helicopter operations. Batterson stated that the design of the heliport and flight paths is well thought out and will be an improvement over the existing heliport. Rediker — Asked about the design of the heliport and what type of helicopters it can accommodate. Alexander stated that the heliport was designed on a common search and rescue and air ambulance template that is 46' x 46', but it will not accommodate a Blackhawk helicopter. Rediker expressed concern with safety due to the recent crash that occurred in Frisco, CO and asked if the design has been influenced by said event. Batterson stated there were three main lessons, mostly technical, that were learned from the Frisco crash that have been taken into account in the proposed heliport design. Public Comment Mery Lapin, stated that he has concerns regarding safety, but is appreciative of the comments provided by Batterson. He is most concerned about a repeat of the Frisco crash. He wanted to know the circumference of an impact area in such a crash. Lapin stated his concern about the density and amount of people in the area of the proposed heliport. He asked if there is data indicating that the additional time from moving a patient from the Community Development Department heliport to the hospital caused any negative impact to patients. If there is no notable improvement in patient treatment it may not be worth putting more people at risk in the event of a crash. Suggested the hospital find a safer place for helicopter landings and then transport patients via ambulance. Gillette asked if Lapin had any suggested alternative locations. Lapin responded that the transportation center might be a better location. He concluded that he appreciates the hospital relocating the main entrance to the S. Frontage Road. Lockman — Stated his appreciation for the detailed information from the consultant team in regards to the heliport. Hopkins — Stated that she believes the loading and delivery facilities are an improvement over previous proposals. She added her support for the proposed heliport location. Kurz — Stated his comfort with the proposed loading and parking. Asked if there are data regarding the impact on patients being moved from the Community Development Building Heliport to the hospital. Also asked if there is a higher or lower risk to the general public for the proposed heliport, versus the existing heliport. Gillette — Thank the applicant team. Stockmar — Stated that a number of his questions regarding parking have been addressed. Added his support for the proposed heliport location. Rediker — Is comfortable with the proposed parking and loading. Wants to make sure Public Works and the applicant work together to ensure no negative impact on Gore Creek. Also wants to make sure Meadow Drive is as pedestrian friendly as possible. There will always be a risk with heliports, but believes the proposed heliport location is acceptable. Asked Batterson if he could answer the question regarding the circumference of a crash area. Batterson stated that there are too many variables to adequately answer the question in detail. He cited that there is a study that concluded there has not been an incident in the US in which a civilian unassociated with an air medical issue, has been killed. Alexander reiterated Batterson's statement. Alexander stated there is a journal article pertaining to the impacts of patient health on transfers from air medical flights. Braun stated that if necessary they will conduct more research and try to provide more information at the next meeting. 3. A request for the review of a final Exemption Plat, pursuant to Section 13-12- 3, Plat Procedure and Criteria for Review, Vail Town Code, to allow for an adjustment to the location of the platted building envelope for Lot 6, Lia Zneimer Subdivision, located at 1726 Buffehr Creek Road, and setting forth details in regard thereto. (PEC17-0025) Applicant: Fieldscape Planner: Chris Neubecker Motion: Approve, with Conditions First: Kurz Second: Stockmar Vote: 6-0-0 Conditions: 1. Prior to construction of the patio discussed in this application, the applicant shall obtain Town of Vail approval of an associated Design Review Board application and any other necessary permits for the patio. 2. Applicant shall add a note to the plat stating the "The sole purpose of this plat is to modify the location of the building envelope for Lot 6, Lia Zneimer Subdivision." Neubecker introduced the project by describing the history of the lot and the existing building envelope. The applicant would like to make changes to the building envelope to allow for the construction of a patio near the northeast corner of the structure. The overall size of the building envelope will not change, just the location of its boundaries. There is an area in the rear of the building envelope that is located within a steep slope area and is not appropriate for improvements such as patios. Gillette — Asked why the applicant is requesting a change to the building envelope rather than changing the plat note language. Neubecker deferred the question for the applicant to answer during their presentation. Stockmar stated that it makes sense to address this as one building envelope item while Gillette advocated for a change in the language, which would affect all lots in this filing. Lockman — Asked what it would take for other homeowners with the same plat note language to agree to change the plat note. Neubecker stated that even assuming all property owners agree, it could still take months to coordinate. Gillette advocated for a change to the plat note language on this specific property. Ric Fields, Fieldscape, made a presentation on behalf of the applicant. Referencing a site plan, Fields described the problems that the homeowner faces for expanding the structure due to the building envelope. Stockmar — Asked how many homes in the association would be affected by a change in plat note language. Fields responded that there are approximately five or six homes subject to the plat note language. Stockmar believes that it is appropriate to deal with these properties one at a time as they request changes. Public Comment: There was no public comment. Stockmar — Supports the request as it does not enlarge the envelope and there is no objection among neighbors. Gillette — Agrees with Stockmar, though he would prefer a change to the plat note language than to the building envelope. Kurz — Agrees with Stockmar. Hopkins — Also Agrees with Stockmar. The proposal makes more sense than approving a patio in a steep slope area. Lockman — Agrees with the other Commissioners. Rediker — Agrees with the other Commissioners. 4. A request for review of an amendment to a conditional use permit pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the construction of an outdoor dining patio at La Cantina Restaurant, located at 241 East Meadow Drive/Tract B & C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC17-0026) Applicant: Dominick Architects Planner: Chris Neubecker Motion: Continue until a date uncertain First: Kurz Second: Stockmar Vote: 6-0-0 Neubecker introduced the project by describing the location and approximate dimensions of the proposed outdoor dining patio. There are multiple trees that will be removed as part of the proposal. The patio will accommodate up to 50-60 patrons. The patio will have steel and concrete supports and will overhang existing landscaping and retaining walls. The patio will be snow melted. Neubecker stated that the proposal is consistent with some of the objectives of the Vail Village Master Plan. He asked the PEC to consider the loss of landscaping versus the new proposed landscaping. The existing public art may or may not stay in its existing location just south of the patio. Stockmar stated that there is a landscape berm to the west of the proposed patio area that could benefit from landscape improvements. He asked staff to consider if the trees proposed to be removed for the patio could be relocated to the area west of the proposed patio. Rediker — Asked who owns the land. Neubecker replied that the Town of Vail is the owner. The Town has authorized the applicant to move forward with their request. Rick Dominick, project architect, stated that the purpose was to find a way to project the patio and also to provide a lighter design and not rely heavily on concrete as the existing structure is primarily concrete. The applicant provided renderings of the proposed patio. Richard Wheelock, La Cantina, further described the intent of the design. He stated that there is an agreement in place with the Town to snowmelt the patio Gillette — Asked if the applicant would consider a soft material awning in place of a hard awning. Wheelock responded that they chose a hard awning to be more consistent with the design of the ski museum. Gillette is concerned that the area under the hard awning will later be converted to indoor space. Rediker — Supports the general concept of the proposal, but believes there should be no access beneath the deck. Asked if the area beneath the deck could be blocked. Wheelock responded that there are options such as welding plates recessed a few feet back from the edge of the overhang. Rediker is concerned about the trees and other landscaping that will be removed. He asked if there is any thought on providing more multi -colored flowers as part of the proposed landscaping. The applicant responded that they will examine the request. Gillette — Asked if the square footage of the manicured garden being lost due to the patio could be provided in the area west of the proposed patio. Wheelock stated that they would be willing to accommodate such a condition of approval. There was extensive discussion between the applicant and Commissioners regarding landscaping. Neubecker reminded the Commissioners that the Design Review Board (DRB) will also review the landscaping for the project. Greg Hall, Director of Public Works, stated that there is not excess capacity for snowmelt and further research is required. There was no public comment Stockmar — Commented that he appreciates that the landscape berm will be broken up with more vitality and activity in the area. Supports the proposal, but does want some of the landscape issues considered. Gillette — Asked Hall for more information about the snowmelt system. Hall suggested that a separate boiler may be necessary. Gillette supports the project as long as there is no overall loss of manicured landscaping. Kurz — Also supports the project and believes the outdoor dining will bring more activity to the area. He wants to make sure that there is still quality landscaping in the area. Asked where construction staging will occur. Wheelock responded that there is a gate at the top of the parking structure which will allow access to the berm area. Hopkins — Also supports the project and asked that the landscape strip on the east side of the patio be irrigated. Wheelock responded in the affirmative. Lockman — Stated that the project is consistent with the Vail Village Master Plan and believes the patio will be a good addition to the Town. Rediker — Stated that he believes the project is headed in the right direction, but more detailed plans are required before he can fully support the project. Reiterated his concern about access to below the patio and loss of vegetation. He would like to see revisions to the landscaping plan and more quality landscaping for the area. Gillette — Asked the applicant to work with Greg Hall regarding the landscaping. Rediker — Expressed concern about the lack of clarity regarding snow storage. Kurz — Suggested the item be continued to the next PEC meeting to allow for the applicant to work out some of the Commissioners' concerns. 5. A request for review of a conditional use permit pursuant to Section 12-7H-3, Vail Town Code, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for the operation of a liquor store within a neighborhood grocery store in the Treetops commercial building located at 450 East Lionshead Circle Unit X/Lot 6, Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. (PEC17- 0027) Applicant: Michael Hazard Associates Planner: Chris Neubecker Motion: Approve, with Conditions First: Lockman Second: Kurz Vote: 6-0-0 Conditions: This Conditional Use Permit shall lapse and become void if a building permit is not obtained and diligently pursued toward completion or the approved use has not commenced within two (2) years from the date of approval. Any conditional use which is discontinued for a period of two (2) years, regardless of any intent to resume operation, shall not be resumed thereafter; any future use of the site or structures thereon shall conform to the provisions of Title 12, Vail Town Code. 2. The applicant shall instruct all of its delivery drivers and other people making deliveries to or pickups from the liquor store to use the on-site loading dock or the designated courier delivery zone on the north side of East Lionshead Circle, near the east end of the Lionshead parking structure and not to use the East Lionshead Circle transit stops. The applicant shall be responsible for ensuring that employees, customers and delivery drivers to liquor store adhere to these requirements and the adopted Lionshead Loading and Delivery plan, and as updated on the Town of Vail website. 3. Applicant shall install signage at the entrance to the on-site parking structure informing employees and retail customers of the exclusive use of the on-site parking by Treetops residents. The sign shall be installed prior to the use of the building as a liquor store, and the applicant shall obtain a separate sign permit from the Town of Vail prior to the installation of any signs. The applicant shall be responsible for ensuring that employees, customers and delivery drivers adhere to these requirements. 4. The applicant shall not display any illuminated (neon, argon, gas-filled. LED lit, etc.) signs in such a manner that the signs are visible from the adjacent public and private properties. 5. The hours of operation of the retail liquor store located at 450 East Lionshead Circle shall be limited to 10:00 A.M. until 10:00 P.M daily, without exception. 6. Failure of the applicant to adhere to these conditions of approval may require review of this Conditional Use Permit, including a public hearing by the Planning & Environmental Commission, and may result in revocation of this permit. 7. The floor plan included as part of the permit application review by the Planning and Environmental Commission is illustrative only. The precise location of the liquor store within the first floor of the building may be modified, however the size of the liquor store may not increase without a modification to this permit. Neubecker introduced the project by stating that the proposed liquor store will be a part of a proposed grocery store within the structure. The liquor store area will be approximately 600 square feet in size. There are no proposed changes to the exterior of the structure. In regards to parking, there are no on-site parking spaces for the commercial tenants The location is walkable from Vail Village and Lionshead and is also accessible via free public transit. Gillette — Asked how deficient the proposal is in the amount of parking spaces. Neubecker stated that the structure has already contributed to a parking pay in lieu fund when it was developed as retail, and has met its parking obligation through the parking fee in lieu. Neubecker stated that he has received one response from the public in favor of the proposal and no other public comments. Lockman — Asked about deliveries. Neubecker stated that the applicant intends to receive most deliveries in Eagle and then transfer them to a smaller vehicle. Tommy Neyens, Vail Wine and Liquor, stated that delivery vehicles can use either the loading dock or courier zone and deliveries will occur on Tuesdays and Thursdays. Michael Hazard, representing the property owner, stated that the Vail Center has withdrawn a previously approved conditional use permit application. Gillette — Asked to see the courier zone There was no public comment. Lockman — Supports the requested conditional use permit. Hopkins — Supports the requested conditional use permit. Kurz — Agrees with the other Commissioners. Gillette — Agrees with the other Commissioners. Stockmar — Sees many benefits of the overall project and supports the conditional use permits. Rediker — Finds that the criteria for a conditional use permit have been met and supports the request. 6. Approval of Minutes June 26, 2017 PEC Results Motion: Approve First: Stockmar Second: Hopkins Vote: 4-0-2 (Kurz and Rediker abstained) 7. Informational Update An update on the Town of Vail policies, regulations and strategies relating to short term rentals (Airbnb, VRBO, HomeAway, etc.) by owners. Kathleen Halloran, Town of Vail Finance Director, gave a presentation regarding the impact of short term rentals on the Town. Topics included: the Town's existing short term rental regulations, a summary of the existing data regarding short term rental inventory, and a comparison of regulations established in other resort towns. Halloran stated that in comparison to other resort communities, the Town of Vail's regulations are passive. The Town Council directed staff to gather additional data and comments to assist in the development of any new regulations. Johannah Richards, Town of Vail Sales Tax Administrator, discussed some of the regulatory processes that other resort communities have put in place. Currently, no communities are performing a quality assurance inspection, but many do require a local property manager to be available. Some communities require a full land use/zoning review of short term rentals. Other communities include inspections for smoke and carbon monoxide detectors. Gillette — Believes that some communities have gone overboard with some of their regulations, for example requiring land use review. Rediker — Asked if staff had reviewed non -resort communities and what their concerns are. Richards responded that the primary concerns tend to be in regards to life safety. Rediker asked how some of the other communities are generating their regulations. Richards responded that it depends on the community. For example, due to a college campus, Durango is interested in preserving rentals for students and directing tourists to existing hotels, etc. Rediker asked if staff had an idea which direction they were headed in regards to new regulations. Richards responded that it is too early to tell. Gillette — Stated his belief that it is counterproductive to make it difficult for short term rental owners to pay the taxes and fees. The process should be as easy as possible. Richards responded that guidance documents will be helpful in explaining the process. Halloran stated that the basis for the fee is consistent with the fee for a home occupation license. Gillette stated that those fees still make it too difficult for the owner. Lockman — Asked how other towns are preventing long term rentals from converting to short term rentals. Richards gave examples of towns such as Breckenridge that are starting to do research on the significance of the issue, but does not have any substantial findings to date. Halloran stated that staff is interested in starting a database to track Town data. Kurz — Asked if staff is concerned about the financial impacts that might result from any regulatory changes. Halloran stated that they have yet to begin fully researching the impact. There are systems that can help identify and track short term rentals that they are interested in using. Hopkins — Asked how staff can deal with short term rentals with nuisance issues such as late night noise. Richards responded that there are some existing enforcement options. 8. Adjournment Motion: Adjourn First: Stockmar Second: Gillette Vote: 6-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. TOWN OF VA110 VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: July24, 2017 ITEM/TOPIC: Informational Update - Commercial Ski Storage ATTACHMENTS: File Name Description Commercial_Ski_Storage_Memo.pdf Commercial Ski Storage memo TOWN OFVAIL � Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: July 24, 2017 SUBJECT: Informational Update - Commercial Ski Storage SUMMARY Since 1962, Vail's commercial areas have been purposefully planned to complement skiing and other forms of recreation on Vail Mountain. A big part of the success of Vail is due to the business community and the variety of products and services that local businesses offer to our guests. This includes commercial ski storage and ski concierge - the sale, rental and storage of skis and snowboards in ways that are convenient to locals and our guests. In an effort to better understand the issues that business owners face concerning commercial ski storage, ski concierge, ski rentals, and retail ski shops, the Town of Vail is reaching out to local businesses that own and operate ski storage businesses in town. This effort is an opportunity for the Town of Vail to understand how local businesses operate, how they store and display equipment, and how the Town of Vail can respond to the needs of the business community and the expectations of our guests. Interviews are taking place the week of July 17. Our intent is to listen and learn while local ski related business owners and operators tell us about the ski storage business. We plan to use this feedback in making a presentation to the Town Council during an afternoon work session on Tuesday, August 1, 2017 to determine if any changes are needed to the Town's existing policies. Ad #: 0000082807-01 Customer: TOWN OF VAIL/PLAN DEPT/COMM DEVLMT Your account number is: 1023233 PROOF OF PUBLICATION VAIL DAILY STATE OF COLORADO COUNTY OF EAGLE I, Mark Wurzer, do solemnly swear that I am Publisher of the VAIL DAILY, that the same daily newspaper printed, in whole or in part and published in the County of Eagle, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Eagle for a period of more than fifty-two consecutive weeks next prior to the first publication of the annexed legal notice or advertisement and that said newspaper has published the requested legal notice and advertisement as requested. The VAIL DAILY is an accepted legal advertising medium, only for jurisdictions operating under Colorado's Home Rule provision. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of 1 insertion; and that the first publication of said notice was in the issue of said newspaper dated 7/8/2017 and that the last publication of said notice was dated 7/8/2017 in the issue of said newspaper In witness whereof, I have here unto set my hand this day, 7/19/2017. Mark Wurzer, Publisher Subscribed and sworn to before me, a notary public in and for the County of Eagle, State of Colorado this day 7/19/2017. 61", Jerilynn Medina, Notary Public My Commission Expires: August 3, 2020 IE i Yid Mid tfCs'fARV Rim' 4i RY?i7:�7it#iU951 fEY%tti.�d.�,Sli}N &7�aif•;�R�r'sSS � �, 2�2s} THIS ITEM MAY AFFECT YOUR PROPERTY PUBLIC NOTICE NOTICE IS HEREBY GIVEN that the Planning and Environmental Commission of the Town of Vail wil hold a public hearing in accordance with section 12- 3-6, Vail Town Code, onJuly 24, 2017 at 1:00 pm in the Town of Vail Municipal Building. A request for review of a Minor Amendment to Spe- cial Development District (SDD) No. 34, The Valley, Phase V , pursuant to Sectior 12-9A-10, Amendment Procedures, Vail Town Code to allow for modifications to the approved develop- ment plans in order to permit a second road cut and access to the property located at 1521 Buffehr Creek Road/Lot C, The Valley Subdivision Phase V and setting forth details in regard thereto (PEC17 0028). Applicant: Steve Lindstrom, represented by RKD Ar c h itects Planner: Chris Neubecker A request for the review of a variance from Section 12-21-10, Development Restricted, Vail Town Code, in accordance with the provisions of Title 12, Chap- ter 17, Variances, Vail Town Code, to allow for con- struction on a slope of forty percent (40%) or great- er, located 1521 Buffehr Creek Road/Lot C, The Valley Subdivision Phase V, and setting forth details in regard thereto. (PEC17-0029) Applicant: Steve Lindstrom, represented by RKD Ar c h itects Planner: Chris Neubecker A request for the review of an Exemption Plat, pur- suant to Section 13-12-3, Plat Procedure and Crite- ria for Review, Vail Town Code, to allow for an ac justment to the location of the platted building enve- lope for Lot C, The Valley Subdivision Phase V locat ed at 1521 Buffehr Creek Road, and setting forth de- tails in regard thereto. (PEC17-0030) Applicant: Steve Lindstrom, represented by RKD Ar- chitects r- chitects Planner: Chris Neubecker A request for the review of an amendment to a Con- ditional Use Permit, pursuant to Section 12-9C-3, Conditional Uses; Public and private schools, Vai Town Code, in accordance with the provisions o - Section 12-16-10, Amendment Procedures, Va Town Code, to allow for a renovation and addition to the existing Red Sandstone Elementary School, and a conditional use permit, pursuant to Section 12-9C- 3, Conditional Uses, Public parking structure, in ac- cordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for the construc- tion of a public parking structure located at 551 North Frontage Road West/Lots 8, Block 2, Vail Po tato Patch Filing 1, and setting forth details in regarc thereto. (PEC17-0031 ) Applicant: Eagle County School District & Town o - Vail, represented by TAB Associates Planner: Matt Panfil A request for the review of an amendment to a Con- ditional Use Permit, pursuant to Section 12-9C-3, Conditional Uses; Public buildings and grounds, Vai Town Code, in accordance with the provisions o - Section 12-16-10, Amendment Procedures, Va Town Code, to allow for a steel -frame tensile fabric shelter at the softball fields spectator plaza area, lo- cated at 580 South Frontage Road East (Ford Park)/Unplatted, and setting forth details in regarc thereto. (PEC17-0032) Applicant: Town of Vail, represented by Tod Oppenheimer Planner: Jonathan Spence A request for a recommendation to the Vail Towe Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Towi Code, to amend Section 12-23-2 Employee Genera- tion and Mitigation Rates, Vail Town Code, to reflec the recommendations of the 2016 Vail Employe Survey Summary of Results, February 2017 (Nexus Study) and setting forth details in regard thereto. (PEC17-0033) Applicant: Town of Vail, represented by Lynn - Campbell Planner: Chris Neubecker The applications and information about the propos- als are available for public inspection during office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend site visits. Please call 970-479- 2138 for additional information. Sign language inter- pretation available upon request with 24-hour notifi- cation, dial 711. Published July 8, 2017 in the Vail Daily 0000082807 Ad #: 0000088365-01 Customer: TOWN OF VAIL/PLAN DEPT/COMM DEVLMT Your account number is: 1023233 PROOF OF PUBLICATION VAIL DAILY STATE OF COLORADO COUNTY OF EAGLE I, Mark Wurzer, do solemnly swear that I am Publisher of the VAIL DAILY, that the same daily newspaper printed, in whole or in part and published in the County of Eagle, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Eagle for a period of more than fifty-two consecutive weeks next prior to the first publication of the annexed legal notice or advertisement and that said newspaper has published the requested legal notice and advertisement as requested. The VAIL DAILY is an accepted legal advertising medium, only for jurisdictions operating under Colorado's Home Rule provision. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of 1 insertion; and that the first publication of said notice was in the issue of said newspaper dated 7/21/2017 and that the last publication of said notice was dated 7/21/2017 in the issue of said newspaper In witness whereof, I have here unto set my hand this day, 7/27/2017. Mark Wurzer, Publisher Subscribed and sworn to before me, a notary public in and for the County of Eagle, State of Colorado this day 7/27/2017. Jerilynn Medina, Notary Public My Commission Expires: August 3, 2020 t�°t M, crav 4i RY?i7:,?7it#U951 PLANNING ANO ENVIRONMENTAL COMMISSION July 24, 20Y 7, 1:00 PM - n Courf oil Colored o. SY 657 75 S_ Fronla ger Road - Vail. l Gall to Order Y PECl7-0026 - 24l East Meadow Drive 2 PECl 7-C1 i - 551 North Frontage Road Wast (Retl Sandstone Elementary) 3. PEGY 7-0028 / PECl7-0029 / PECl7-0030 - 1521 Buffeter CreeK Road 2_ A epo the Planning nd EnVirOn mental Gom- mission o tthe Administ ato is approval of r-idmerit o sting Corid itio0al Use Permit, pursuant to Section xY 2-Y 6-Y O, Amendment Proce- tlures, Vau Town. cotle, to allow for a steal -frame tonsilo fabric shelter at the ofiball fields spectator plr-ire sSO,.tte age ad East (Ford ParK)/Unplatted� nd sett ng forth detail= - garc] thereto_ (PEGl7- 0032) l O m- APPllcani= Town f Vail in Ptanrfer= Jonathan Spence 3. A request for final review Of an amendment to Oditio0al a permit, po U Coda Spursuant to Titl Conditional Usas, Vall TT l 2, Chapter 7 6, Vail Town Code, for -stingy healthcare facility, nding the development Iplar to allow for iha - struction Of the st w ng, - cluding haalttecaracfaciliti as, —t 1---- district fa- cilities, heliport building nd a -sled structu reel parKinq locaxed t 7 80 south F on[aqq Road Wesx (Vail Valley Medc al Certte rj/Lots E, Fe d 2E, Vail Village Second Filing, nd Lot 2E -Y , I t Vail Lionsh ead Filing 7 . (PECy 7-0022) 90 mi Apprilcant- Vail Valley Medical Ceniern P`I rter= Jc�r.a [l.ar. Spc-�r.c�c-� 4. A --t for review of an amendment to di- fional prm iL pursuant to Section Y 2 Amendment Fs;dVail Town Code, to allow for rtes c st uotiorr of an door dining patio a La Cantina Restaurant, located at 247 East Meadow UriyeTract B S C, Vail Village Filing 7 nd sattin{ agars t _ (PEG 17 -OOZE) BO mlrr_ Appl cants i GominicK Architects Plarl rle r= Chris Nau becFrer S_ A equest for - of Minor Amendment tc Spooial Oovolopmo0� Oictrio (SOO) No. 34, The Valley, Phase V, pursuant to Section 12-9A-7 C Amendment Prof®sures, Vail Town Code, to allg� for aoprp roved tlevelopment plans - order toapa mito a d d ut nd ca to the property located 8t 1521 Buffeter CraaK Road/Lot C, The Valley Subdivision Phase V, and setting fort) derails in regard thereto_ e(PECY 7-0028) Y 5 min_ APPIIca nl. ch- c Planner: Chris Nau becKer - quest for he eyiew of Varian from -- tion t 2-2Y -Y O, Development Resiricted� Vail Tow f:a-ode. rdaric-e witFr ti-_ pre-�visi a-�f Tit1aY 2, Chapter t 7, Variances, Vail Town Code, to allow fc struction Orld a slope o � tlo rty perce �t (40 /) or gg n 52Y au o Crook oad/Loc C The tVallwy gist hrtivi cio0 Phe ce V, Od -OrJ, fnrti details in regard thereto_ (PECl7-0029) 15 min_ P�pillca ni= Cho Neu becKer 7_ A equest for the - of Exemption PIaL pursuant to Section Y 3r Y 2-3, Plat Procedure and teria for Review, Vail Town Coda, to allow for a justm ent t0 the location f the Platted buildirr hve Ca� lope for Loi C, Tha Valley Subdivision Phases V loi ad at 152Y Buffeter CraaK Road, and setting forth de- tails i -agars the-aret0_ (PECI T-0030) 7 5 nein_ �� ^Ilcarti_ Cho Neu becKer 8. A c+yuc-�sl fcrr lhc-� - Of ndrrrc-int l0 Cc r--rral Vac Porm it,v pursuant etc Scctiorr t 2-g C� 3, Cond—1 itional Uses; Public and p - to schools, Vai Town Coda - order will -i rlil-aa pro Sec�[IOn 12-16-1 O,o Arnendrnen[ PrOcedures,nsVa Town Coda, to Ilow for a r vatiorr and dditiorr tc the a ting Red Sandstone Elementary School. d a cond itlon8l use Wit, pursuant Lo Section 12-9C- 3, Conditional Usas, Public parKing structure, - ordanca with Titles Y 2, Chapter Y 6, Conditional Uea Permits_ Vail Town Code_ to allow for theo [ruc- tion of public parKing structure located at llSSY North Frontage Road WesVLois 8, BIocK Z, VaPo tato Patote Filing l d itirrg fo rtte dctuilo tri rcgarc thereto- (PEGY 7-0037) 45 min_ Applicant- TAB Associates Planner= M8tt P8nfi1 9_ A aquas[ for a ndation to Che Vail Towi Council fo_r Prescribed Regulations Amendment, pUrsU8nt 56CtlOn 12-3-7, Amendment, V811 TOWI Coda, to o end Section I 2-23-2 Em ployae G henera- tion and Mitigation Raters_ Vail Town Coda. to r flee the ndations of the 20Y 6 Vail Employe $ur"vay $Ummary of Results, FabrUary 24'17 (r Us Study) and a tri mg fo rtl-, details ir, agars tereto_ (PEC17-0033) 5 - Tabled io August y 4 20y 7 Applica ni_ ynne Gam pb= Planner= Chris N, au backer Y O_ Approval Minutes July Y O, 20C3 Y 7 PEC Results l � Informational Update Commercial SKi Storage l2_Adjournmant The applications red -reform anon about the propos- als are available for public inspection during egular office hours a iha Town of VaCoiTrmunify Da slop put oapartrT,ant, 7s South il Frontage Road_ v Tha blic is nyitad to attend the project onantation and the site - its that Precede the Public hearing in the Town of Vail COn�rriun ity Uevelopme ret Uepartm ant_ Times and order of iv --- t t what lima the rP1annin g andPE nvironmental C4gm- ca 70) s 2l 38 fo addltlonal inform a[ion. ePla 11 77 7 sign language into rp relation 48 hours prior to meet- ing time. the Vail daily July 2Y, 20Y7 0000088365