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HomeMy WebLinkAbout2017-0911 PECE TOWN OF VAIL' Call to Order Present: Absent: Site Visits: PLANNING AND ENVIRONMENTAL COMMISSION September 11, 2017, 1:00 PM Vail Town Council Chambers 75S. Frontage Road -Vail, Colorado, 81657 Pam Hopkins, Ludwig Kurz, John -Ryan Lockman, Karen Perez, John Rediker, and Brian Stockmar Brian Gillette 1. Vail Workforce Housing Rezoning — 3700 North Frontage Road East The purpose of this work session is to discuss issues relating to the Town's commercial ski storage regulations, and to present a draft of possible text amendments to Title 12. Applicant: Town of Vail Planner Chris Neubecker Neubecker provided an update of potential changes to the Vail Town Code. It was decided that horizontal zoning is working, but certain areas of the code require clarification and a refocus on regulations based on time, place, and manner. Neubecker discussed potential changes and their impact on outdoor display (both on town and private property), use of easements, aesthetics, and hours of operation/storage. Neubecker discussed special provisions for ground floor storage available to hotels and resorts. Separate definitions are to be created for ski storage lockers, ski clubs, and ski storage. Rediker — Asked the purpose of separating the definition of ski clubs. Neubecker responded that it is proposed to be separated because they are two (2) distinct uses. Rediker asked how businesses will be prevented from mislabeling themselves as ski clubs in order to avoid regulations. Stockmar — Asked why 9 PM was the proposed end time for ski storage. Neubecker responded that this was based on feedback from local businesses in the ski and lodging industry. Hopkins — Asked what will happen if First Tracks programs increase and require the hours of operation to begin prior to 7 AM. Neubecker responded that the hours of operation for storage can be evaluated. Rediker — Stated that he requires more time to reflect on the proposed text amendments. Asked for an additional work session on September 25, 2017. Perez — Asked if non -ski businesses were considered in establishing the hours of operation for ski storage. Neubecker responded that the proposed hours were based on the premise of allowing ski storage businesses to operate their retail business during traditional hours. Tom Higgins, American Ski Exchange — Stated his opposition to ski clubs as they can avoid regulations by simply offering a minimal amount of food and beverage. He also stated that he feels there have not been a lot of problems related to ski storage, but just a small group of businesses that do not follow existing regulations. Cheryl Ann Peter — Stated concerns that proposed changes could negatively impact local residents. Jeff Babb, Vail Resorts — Stated that the chamber of commerce was included in the task force so that they could relay information to other businesses. The impetus for the project was not to debate ski clubs, but to address changes that have occurred in the ski service industry. The purpose of the task force is to focus on improving the guest experience. Dr. Penny Wilson — Stated that she has a locker at American Ski Exchange. When the second level ski club businesses are busy they create congestion and make it difficult to access the mountain base. Encouraged the PEC to consider regulations that keep skis less visible and out of the way. Tom Neyens, Ski Valet — Has operated a ski storage business in Vail since 1988. Encouraged the PEC to maintain basement level as the only permissible level for ski storage. Feels that storing skis overnight on ground level, inside a retail shop may represent a fire hazard. Wants clarity as to what is and what is not allowed on the ground level. Stockmar — Is not sure what is proposed will resolve the issue. Is unable to provide any recommendations on how it should be addressed. Kurz — Stated that the changes proposed are reasonable and in line with changes in the ski service industry. Wants additional clarification provided based on the comments provided. Any rule we come up with is only as good as our enforcement of the code. Perez — Thinks the definition of ski storage needs to be clearly defined. Stated that the display of bicycles has become a similar issue within the town and wants bicycles to be included in the discussion, too. Hopkins — Needs additional time to review proposed text amendments. Lockman — Agrees with Commissioner Kurz in that the amendments seem minor, but wants additional time to review them. Would like to hear more from the Task Force. Rediker — Agreed that additional time for PEC review of the proposed text amendments is required. 3. A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12-9C-3, Conditional Uses; Public and private schools, Vail Town Code, in accordance with the provisions of Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for a renovation and addition to the existing Red Sandstone Elementary School, a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Public parking structure, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for the construction of a public parking structure, and a request for the review of a variance from Section 14-6-7, Retaining Walls, Vail Town Code, in accordance with the provisions of Title 12, Chapter 17, Variances, Vail Town, to allow for the construction of a retaining wall with an exposed face height greater than six feet (6'), located at 551 North Frontage Road West/Lots 8, Block 2, Vail Potato Patch Filing 1, and setting forth details in regard thereto. (PEC17-0031) Applicant: TAB Associates Planner: Matt Panfil Motion for a Conditional Use Permit for a Public Parking Structure Motion: Approve, with three (3) conditions First: Stockmar Second: Kurz Vote: 5-1-0 Conditions: 1. The conditional use permit approval is contingent upon the applicant obtaining Town of Vail approval of an associated design review application; 2. The applicant shall revise the submitted plans to depict a minimum twenty foot (20') wide drive aisle, instead of the currently depicted twelve foot (12') wide drive aisle, along the southwest part of the access drive and in the general direction of the southwestern crosswalk and the access point for the second level of the public parking structure; and 3. The applicant shall reconfigure the proposed landscape island, located south of the proposed entrance to RSES and in the Pre -K Parking Area, to allow for a complete turn by Fire Department equipment. Motion for a Variance from Section 14-6-7, Retaining Walls, Vail Town Code Motion: Approve First: Lockman Second: Stockmar Vote: 5-1-0 (Rediker) Panfil summarized the concerns expressed by the PEC at the last meeting on August 28, 2017. Panfil then described the revisions and additional information that has been provided by the applicant. There are 3 approvals as part of the original application: 1.) amended conditional use permit for Red Sandstone Elementary School; 2.) conditional use permit for a public parking structure; and 3.) a variance for the construction of a retaining wall greater than six feet (6') in height. At the last meeting, the PEC asked for more information on safety measures for pedestrians, ADA parking, proposed signage, and impacts to public health based on vehicle exhaust near the students. Level 1 of the public parking structure now has 30 standard parking spaces, five (5) ADA parking spaces, and two (2) electric vehicle charging spaces. Special ADA parking permits will be available that will allow access to the first level regardless of the time of day. ADA parking spaces for the school will be surface spaces, not in the parking structure. Level 2 and 3 will each have 39 parking spaces. Level 3 parking passes can be assigned to employees that arrive early. Level 4 is restricted to school/faculty use, but public parking will be allowed on Level 4 when school is not in session. Stair towers will have an open design to maintain better visibility. The majority of students are accompanied by staff, and should not be in the stair towers without an adult. As requested by the PEC, a flashing crosswalk sign has been added near the main vehicular entrance off of the North Frontage Road. Turning simulations have been provided for each level, based on the size of a Chevrolet Suburban. Perez — It was indicated that all students would be accompanied by staff. Does that include students that arrive by public transit? Panfil indicated that the applicant would answer that question. Rediker — Asked if the proposed flashing signs are similar to those located in the crosswalks at the town's roundabouts. Panfil confirmed. Stockmar — Stated that the location of the parking level occupancy sign does not make sense. Panfil asked if it would be better located on the east side of the Level 1 entrance rather than the west side. Stockmar confirmed. Lockman — Asked for clarification as to the timing for access to parking structure, and when it would be open to the public. Panfil reviewed the proposed hours of operation for each level. Stockmar — Stated the retaining wall makes sense for air circulation, but wanted to know what type of protection system is in place for the space. Panfil responded that the applicant can confirm, but he believes there will be grating or other security measures. Greg Macik, TAB Associates —There is no intent for Level 3 to be closed all day. Until 7:30 AM, only Level 3 will allow public access, in order to fill it early in the day, prior to RSES student and faculty arrival. From 8:30 AM - 2:30 PM all levels will be open. It is anticipated that Level 3 will get very little use during these hours as it is the least desirable level based on its location. Push button flashing yield signs are proposed on each side of the crosswalk. In regards to on-site vehicle exhaust, the applicant team researched the topic. Every year there are new, stricter, regulations on vehicle exhaust. The applicant can also install "No Idling" signs and they will look at additional filtering methods for the exhaust from the parking structure as well as additional filtering options for the air intake at the school. In regards to the gap between the public parking structure and retaining wall, the design intent is that there is no gap from the top level of the parking structure down the retaining wall. The applicant is further refining their design to see if this is possible. Perez — Asked to confirm that people with ADA parking passes will be able to access Level 1 at any time. Macik confirmed. There was no public comment. Lockman — This has been a thorough process, and well done by staff and the applicant. The focus is on student safety and believes parking will be managed well with the automated system. Responses to our questions were provided. Supports the proposed project. Hopkins — Agreed with Lockman. Perez — Staff and applicant have done an impressive job in responding to the PEC's questions and concerns. Kurz — This applicant has been hammered by the PEC about safety and circulation. All the members of the Commission feel responsible for the safety of children at the school. As a result, it is a better project than we saw many weeks ago. He has no issue with height of the wall as it is not visible except from the structure itself. He is in favor of moving forward with the project. Stockmar — Thanked the applicant for all the changes made to the project. He supports the project. Rediker — Stated that the applicant did a great job responding to PEC concerns, though he is not overly excited about the congestion that will occur between 7:30 AM — 8:30 AM during school days as it will lead to more congestion on that road, especially during pickup. He stated he does not support the idea of adding two more stories on top of the parking structure and he encouraged the other commissioners to address that in any motion that is made. He still is concerned about installing a parking garage right next to a school and he has read studies that show exposure to tailpipe emission, even in small amounts, can have negative health impacts to children. Stockmar — Asked staff to clarify that the PEC is not being asked to approve Level 5 and 6 at this time. Panfil — Panfil confirmed and stated that if Levels 5 and 6 were to be built, the project would need to return to the PEC for an amendment to a conditional use. 4. A request for a recommendation to the Vail Town Council of an application establishing Special Development District No. 42 (Vail Mountain View Residences), pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a mixed use building consisting of 12 dwelling units with 15 attached accommodation units (lock -offs), 19 accommodation units and 10 employee housing units, and related uses and improvements, located at 430 and 434 South Frontage Road (Vail Mountain View Residences on Gore Creek)/ Lot 1, Vail Village Filing 5, formerly known as part of Lot 1, a Resubdivision of Tract D, Vail Village Filing 5, and setting forth details in regard thereto. (PEC17-0006) Applicant: Lunar Vail LLC, represented by Mauriello Planning Group Planner: Jonathan Spence Motion: Table to September 25, 2017 First: Kurz Second: Perez Vote: 6-0-0 Staff requests that PEC17-0006 be tabled to September 25, 2017. 5. A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of a parcel of land located at 3700 North Frontage Road East/Unplatted. The rezoning will change the Zone District from Two -Family Residential (R) district to Housing (H) district and Natural Area Preservation (NAP) district, and setting forth details in regard thereto. (PEC17-0039) Applicant: The Vail Corporation (Vail Resorts), represented by Mauriello Planning Group Planner: Chris Neubecker Motion: Approve First: Stockmar Second: Kurz Vote: 6-0-0 Referencing a PowerPoint presentation, Neubecker introduced the project by summarizing the nature of the zoning request from Two -Family Residential (R) district to Housing (H) and Natural Area Preservation (NAP) districts. As the subject property is currently zoned Two -Family Residential (R), the entire site could be developed with two- family residences. The applicant is proposing to set aside a large portion of the site for Natural Area Preservation (NAP) to focus development on a smaller area of the western portion of the site. Neubecker described the location of the site, the relevant criteria for a rezoning, and the PEC's role in making a recommendation to the Town Council for a rezoning application. Neubecker discussed the relationship between the master plan / comprehensive plan, land use plan, and zoning ordinance. If the rezoning were approved, a development plan would need to be submitted and reviewed by the PEC prior to any development occurring. An environmental impact report would also be required at that time. Neubecker reviewed the anticipated timeline for the project. Rediker — Asked about the recommendation in the staff memo to continue the item until the next PEC meeting. Neubecker responded that information from Colorado Parks and Wildlife and Colorado Geological Survey was expected, but the departments will not provide comment without a specific development plan, and thus the PEC could approve today, if it meets the criteria. Rediker asked how many two-family residential lots would fit on the subject property as currently zoned. Neubecker replied approximately 10-15 lots, but the applicant will confirm. Rediker asked how many EHUs could be provided based on the size of the proposed Housing (H) district parcel. Neubecker stated that there is no limit and that the number of units is subject to PEC discretion and review of the development plan. The applicant's representative, Dominic Mauriello of Mauriello Planning Group, provided a PowerPoint presentation and introduced the rest of the applicant's team. Chris Jarnot, Vail Resorts, discussed the need for employee housing and Vail Resorts' commitment to developing new employee housing. Jarnot discussed how the proposal could help to achieve the goals and vision of the Vail Housing Strategic Plan. Mauriello described the process required for the proposal. The proposed rezoning and plat for the subdivision are the first step in the process. The Housing (H) district requires a development plan to be approved by the PEC. According to Mauriello, the Vail Local Housing Authority (VLHA) supports the request. Mauriello then described the location of the site and its proximity to other significant development and other key features within the town. The subject property has been owned by Vail Resorts since 1961 and was annexed into the town in 1975. There has been past confusion over ownership of the parcel that influenced town planning documents. Mauriello reviewed what is currently permitted on the parcel due to its two-family residential (R) zoning. Mauriello stated that approximately 10-15 lots, with 2-3 units per lot, could be established. Mauriello described the size of the two (2) proposed zone districts and where the proposed division line of the districts will be located. It is approximately 100' from the southeast corner of the proposed Housing (H) parcel to the nearest bus stop on the North Frontage Road. Mauriello reviewed the purpose of the Housing (H) district being for employee housing. A development plan would be required to be approved by the PEC prior to any development of the site. The PEC can determine density/number of units, GRFA, and building height. Setbacks, site coverage, and landscape are established within the development standards of the Housing (H) district. Mauriello also reviewed the uses permitted and associated standards for the Natural Area Preservation (NAP) district. Mauriello emphasized that they are not currently requesting anything that would constitute a vested right because there is no specific development plan at this point. He also emphasized that the proposal is not a "Development vs. No Development" scenario. Development will occur on this property, it is up to the PEC to determine the type of development. Mauriello referenced several housing studies and plans that have demonstrated a need for employee housing within the area. Mauriello stated that wildlife and rockfall hazard were environmental characteristics specifically review by consultants. The subject property is located within a high rockfall hazard area and has slopes greater than 40%. Although an environmental impact report is not yet required, the applicant performed a geologic hazard study. The study concluded that the rockfall hazard can be mitigated. A certified wildlife biologist, Rick Thompson, has also reviewed the proposal in regards to its potential impact on wildlife. Rick Thompson explained that the study focused on the four (4) species of greatest concern: bighorn sheep, elk, peregrine falcon, and black bear. Thompson explained the range of the bighorn sheep in the area and stated that the Bighorn sheep winter range overlaps the subject property. While development of the site would result in a further loss of winter habitat, the location of the subject property is in an area whose habitat effectiveness has been reduced by existing human disturbance and development. There should be a minimal impact on the bighorn sheep habitat area associated with the development of the Housing (H) parcel. Thompson stated that the situation for elk is similar to bighorn sheep. For peregrine falcons, there should be no meaningful impact to the nesting cliff above the subject property. In regards to black bear, Thompson stated that bears are currently using the property, especially to feed in late summer. The development of the subject property may impact the black bear population, but may be addressed through wildlife mitigation plan. Thompson concluded by stating that wildlife will be impacted by any development on the subject property and the question is which type of development would minimize said impact. It is his opinion that rezoning to the Housing (H) and Natural Area Preservation (NAP) districts would minimize any negative impact to wildlife. Mauriello reviewed the applicant's responses to the rezoning criteria, including: 1.) compliance with the Vail Land Use Plan, Comprehensive Open Lands Plan, Vail 20/20 Plan, and Employee Housing Strategic Plan, 2.) suitability with the existing and potential land uses on the site and surrounding land uses, 3.) a harmonious and convenient, workable relationship among land uses, 4.) orderly growth of a viable community that serves the best interests of the community as a whole, 5.) the ability to mitigate any adverse impacts on the natural environment, 6.) consistency with the purpose statements of the proposed zone districts, and 7.) the change in conditions since the original zoning designation warrant the proposed zone district changes. Kurz — Asked what factors went into the determination of the size of the two (2) proposed zone districts. Mauriello responded that the decision was made based on geography and topography. Stockmar — Asked if the property remained Two -Family Residential (R) and went through the proper process, the subject property could be fully developed with houses and roads? Mauriello confirmed. Hopkins opposed the statement based on her belief the steep slopes would limit the amount of development on the subject property. Mauriello stated that the Two -Family Residential (R) district does not restrict construction on steep slopes. In the Housing (H) district, development cannot occur on steep slopes. Hopkins — Asked Rick Thompson about mountain goats or mountain lions. Thompson responded that mountain goats do not descend that low in elevation and mountain lions range may cover the area. Rediker asked for clarification of the source of information in determining the range for bighorn sheep. Thompson stated he relies upon Colorado Parks and Wildlife map, which was updated in the fall of 2016. Lockman asked what the secondary impact may be of the development on wildlife. Thompson stated that there may be some reduction in range as wildlife stays further away from development beyond the area of the subject property. Pets and occupant behavior could also impact the wildlife. Rediker — Stated his belief that a lot of the questions from the public will pertain to what will happen on the site and asked if there is any intention to include a free market component of the development of the site. Mauriello responded that there is no intent, unless there was a creative idea as to how such development could be incorporated. Hopkins — Asked if the applicant is considering any commercial use. Mauriello responded that they are not considering commercial uses at this time, but a developer has not yet been selected. Perez — Asked if there is an estimate for a total number of employee housing units available. Mauriello responded that it is premature, but at minimum one could assume the same number of units that would be allowed by right under existing zoning. Rediker — Asked for clarification of the steep slopes on the subject property Rediker opened the item for public comment. Julie Hansen, Board President, Falls at Vail — Concerned with the lack of a master plan for the east Vail area as there is development opportunity within the four corners of the Interstate -70 interchange. Asked if the Natural Area Preservation (NAP) district is a permanent designation. Expressed concern with flooding into the bus stop area. There are also moose in the area that were not addressed in the wildlife study. Bill Eggers — Is concerned about the impact on the Booth Falls neighborhood, which is already congested with traffic. Stated his belief that most of the people that support Vail Resorts' request live down valley. Expressed his displeasure with the amount of vehicles parked for the Booth Falls trail. Molly Morales, Vail Local Housing Authority — Expressed VLHA's support for the proposed rezoning. Dr. Penny Wilson —The Bald Mountain Road neighborhood is also impacted by the existing level of traffic congestion. Opposed to creating more traffic in the area. Disagreed with Thompson's statement that bighorn sheep do not come down to the North Frontage Road during the winter. Believes that the proposed rezoning may be the lesser of two (2) evils. Lauren Phillips, Vail Ski Patrol — Supports the rezoning of the property to allow for Vail Resorts' employees to be part of the community. Jeff Wiles — Believes something must be done to help keep employees in town or else Vail will no longer be a world class resort community. Alan Danson — Opposes the proposal due to the location of the proposal. Employee housing needs to be addressed, but not through this proposal. Suggests the town - owned property east of Solar Vail and west of Middle Creek be swapped with the subject property. Richard Leslie — Wants the PEC to deny the rezoning, but does not deny that employee housing is a town need. Believes that the applicant knows the number of units and building height that will be proposed. A development plan should be attached to any rezoning approval. Pam Stenmark — Is not necessarily against the rezoning or employee housing, but is concerned about approval without any development plan. Concerns about impacts on bus service and wildlife and the ability of the neighborhood to support a large development. Susan Bird — Is concerned that this proposal, if approved, will set a precedent for other areas of town. Alison Wadey, Vail Chamber & Business Association - Expressed the board's support for the rezoning. The serious discussion about housing is now. Don't kick this down the road just because its a hard decision Mike Steimle — Mentioned his previous experience with rezoning with the Vail Mountain School. Feels threatened by employee housing to the east and west of his property and would like the subject property to remain as is. There are too many unknowns associated with this proposal. Lee Kuhlke — Opposes the proposal. East Vail's character is completely residential and this proposal would change that. Opposes another megastructure like those to the west of the subject property. Is concerned about setting a precedent for other areas in town. Pati Marsh — Opposes the proposal. Believes it is important to maintain the existing zoning. Does not deny the need for employee housing, but this is not a reasonable solution. Believes alternative locations exist that are better for employee housing. Kim Bell Williams, Eagle County Housing Director — Eagle County is short 4,500 homes. Expressed Eagle County's support for the proposal. Believes that it is important towards creating a sense of community. Carl Cocchiarella — Believes that there is a strong sense of community as evidenced by the turnout for the public hearing. Is concerned about the impact on wildlife. Suggested Ever Vail as a better location for employee housing. Mary McDougall, member of the VLHA — VLHA is fully vested in trying to create community and has been aggressive in trying to obtain employee housing because of the danger to the community that a lack of housing represents. Expressed the need for available land and a willing private partner to create employee housing. Supports the proposal. Joe Joyce — Employee housing is critical to the town, and the proposal is a benefit to the town and the people that live and work in town. Doug Scofield — Believes that this is an essential development for the town and is a step in the right direction. Bobby Lipnick — Supports the rezoning request. Acknowledges that people do not like employee housing in their backyard. The proposal will help with the survival of the community for the next 50 years. While there is no perfect solution to the housing problem, this is a commitment to workforce housing. Recommends the applicant consider a percentage of the development be market -rate housing. Feels it is important in creating a sense of community. Michael Hazard — Believes that should the request be approved, the PEC should strongly evaluate the potential character of any housing development to ensure that it creates a sense of community. Gina Grisafi — Discussed her experience with subdividing a lot and being told that her proposal would increase density too much. Asked why Vail Resorts should be allowed to do something to improve their financial position when she was not. Brian Eggleton — As a resident of Minturn that works year-round for Ski and Snowboard Club of Vail, he supports the proposal as it will provide more affordable and employee housing within the town. Approving the proposal would allow for more of a balance between mountain and resort community. Jason Plante — Is concerned about the impact on wildlife. Does not trust just the wildlife study in making a decision. Kirk Dwyer, Ski and Snowboard Club of Vail — Supports the proposal as employee housing is a necessity within the County. Zoning needs to adapt to the conditions and be able to house young professionals. Wolf Mueller — Believes Vail Resorts should increase their employee compensation so that employees can help solve the housing problem on their own. Becky Vickers — Discussed her experience commuting from Eagle -Vail to a job with Vail Resorts. Is concerned about the impact of the proposal on bighorn sheep. John Bailey — Is concerned about the impact on wildlife, but trusts the expert studies presented. Believes there are positives associated with the proposal and supports the proposal. Public comment was closed. Stockmar — Emphasized that there is no development plan associated with the rezoning request. Discussed the issue of the potential duplex or single-family development that could be built by right on the whole parcel versus a limited area of employee housing with the guarantee of a large area of open space. Any development would require a thorough review process as the next step. Kurz — Concurs with Commissioner Stockmar. Added that he lives in the neighborhood and is familiar with the issues. The affordable housing issue is critical to the long term survival of the community. Perez — Have to find a balance between wildlife preservation, addressing density concerns, and providing employee housing. Believes there is a transparency issue created by the applicant in not specifying the number of units proposed, building height, etc. Hopkins — Stated that she believes the process the applicant will have to go through in order to get any development approved will result in a benefit to the town. Lockman — Thanked the public for their input. In regards to the request, he concurs with Commissioner Stockmar that there is no specific project associated with this request and that the PEC will have the ability to control the specifics of the project as it moves forward. Believes that the proposal meets all of the criteria required for a rezoning request. Rediker — Thanked the public for their input and urged them to continue to be involved in PEC meetings. Concurred with Commissioners Stockmar, Lockman, and Kurz and believes the project complies with the rezoning criteria. Rediker cited specific ways in which the proposal meets said criteria. Understands the concerns regarding potential density and impact on wildlife and encourages the public to maintain their interest as the project moves forward to make sure these concerns are addressed. Agrees that it is odd that an applicant can request a rezoning without a development plan, but if that is a problem, it is up to the Town Council to change the rezoning procedures. 6. A request for final review of an amendment to a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, pursuant to Title 12, Chapter 16, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West (Vail Valley Medical Center)/Lots E, F and 2E, Vail Village Second Filing, and Lot 2E-1, Block 1, Vail Lionshead Filing 1. (PEC17-0022) Applicant: Vail Valley Medical Center Planer: Jonathan Spence Motion: Approve, with twelve (12) conditions First: Kurz Second: Stockmar Vote: 6-0-0 Conditions: 1. This Conditional Use approval is contingent upon the applicant obtaining Town of Vail approval of an associated design review application(s); 2. WMC provides a construction management plan for review and approval by town staff prior to the issuance of building permit for the East Wing; 3. Prior to the issuance of a building permit for the East Wing, the applicant shall provide an updated drainage study for review and approval; 4. Prior to the issuance of a building permit for the East Wing, the applicant shall provide an updated Traffic memo for review and approval; 5. Prior to the issuance of the first certificate of occupancy for the East Wing, the applicant shall demonstrate compliance with the required employee generation mitigation; 6. Prior to the issuance of the first certificate of occupancy for the East Wing, the applicant shall provide the town with the necessary easement or other legal instrument for public access through the property from the South Frontage Road to West Meadow Drive (the north/south pedestrian connection). A public easement for those portions of the West Meadow drive public walk that extend onto VVMC's property shall also be provided; 7. During the restoration of the W. Meadow Drive paver sidewalk, the Art Flow Line shall be restored back to its original configuration and alignment. A detailed survey of the flow line shall be completed prior to demolition, so that the flow line can be restored in the exact alignment and width. Contact Public Works department prior to reinstalling the Art Flow Line; 8. Prior to the occupancy or use of any of the identified shell space, the applicant shall have obtained an amendment to this conditional use permit, per 12-16-10, Amendment Procedures, Vail Town Code; 9. Prior to the issuance of a building permit for the East Wing, the applicant shall amend the existing development agreement with the Town of Vail to: • Outline roles and responsibilities of WMC related to the South Frontage Road improvements including: o The snow melting, operation and maintenance of the South Frontage Road and West Meadow Drive sidewalks with a recognition that the snow melting in front of the MPB may be delayed until its redevelopment; o All improvements shown on the provided plans related to improvements to the South Frontage Road that are located south of, and including, the new curb and gutter including sidewalk, concrete bus pull out, landscaping, irrigation and lighting; o A $15,000.00 contribution towards the construction of a bus stop structure; o The construction of or the payment for a maximum of two storm water inlets and 75' of associated storm sewer piping immediately adjacent to the property within the South Frontage Road ROW; and o The construction of a right turn lane if determined to be necessary through consultation with the Town of Vail and CDOT. • Update traffic fee mitigation requirements to reconcile the Transportation Impact Fee for the 118 net new trips or 110,225 net new square feet of development, in accordance with the pending new Vail Transportation Impact Fee; • Require an employee generation audit for the East Wing; and • Address obsolete or unnecessary provisions. 10. The applicant shall adhere to the Plan for Managed Parking Program, August, 2017, in all matters referenced unless amended per 12-16-10, Amendment Procedures, Vail Town Code; and 11. The applicant shall adhere to the management plan for the operation of the loading facility, included on pages 20-22 of the application narrative, unless amended per 12-16-10, Amendment Procedures, Vail Town Code. Specifically, as outlined in the WMC Site Specific Redevelopment Master Plan (pages 19-21), the allowance of loading and delivery utilizing West Meadow Drive is allowable only under a certain set of conditions. Principal among these conditions is that under no circumstances will vehicles be allowed to back in or out of the loading facility. Any vehicle unable to meet this required condition, due to size or other characteristics, shall use the West parking lot and shall at no times be permitted to access the loading facility. 12. Prior to the issuance of a Building Permit for the East Wing, the applicant shall obtain title to Lot 2E-1, Vail/Lionshead, Second Filing, Block 1, a resubdivision of Lot 2W, according to the plat to be recorded in Eagle County, Colorado. Spence introduced the application. This is the fifth, and hopefully final, hearing on this application. The Master Plan identifies the development objectives for the expansion of the hospital, 10 of the objectives are relevant to the East Wing phase. The proposal meets the development objectives of the Master Plan and the Town Code. Applicant requests a Condition of Approval contingent upon the applicant obtaining title to the adjacent property. Tom Braun, Braun Associates — We worked long and hard to identify the development objectives. These objectives made our job easier. We told you we would come back to identify the employee housing. We will buy units for deed restriction. We have identified how we meet the review criteria. A bike share program is proposed to allow and guests employees to run errands. We propose to add landscaping up on the second level, with taller trees. We will add more plantings between road and sidewalk. We will work with town staff to determine the actual size, and also working on more detail for the railing on the second floor deck. Lockman — How will the bike share be managed? Braun indicated that they will need to work on how that will happen. Rediker — Parking for contractor and workers during construction, will this be a real concern, and what are the solutions? Braun — Peak time will be 250 people working. We expect about 60 people in the first year, then about double that in year 2. Then the peak will be when we have all trades working on site. We cannot tell you there will be no parking in Lionshead, but we will direct workers where they should park. Many contractors bring their employees in shuttle vans. Public Comment — Gwen Scalpello — Asked at the last meeting of the impact of traffic on Meadow Drive. We have ambulances on Meadow Drive. Some loading and delivery will be moved to Mountain Plaza; that sounds like a good thing. Request that we get more detail on deliveries from semi -trucks. We should find out the total impact of traffic on Meadow Drive. Commissioner Comments — Lockman — Applaud applicant. Each item has been addressed as needed. Vail Health is an asset in Community. This will be a great project. I will always have concerns about parking in community. But applicant has a good plan to address parking Hopkins — Agree. Staff will make sure the restaurant looks great. Perez- I did not see if the parking plan is part of the conditions (Spence, construction management plan is part of the conditions.) Kurz — Appreciate the new landscaping, I know it's in a narrow corridor, but it will enhance that area. Traffic management will be difficult, but this applicant can handle it. Stockmar — Appreciate the work that staff and applicant have performed. The contingency space will ensure that it will be a long time before we do this again. It will be an excellent project Rediker — Impress upon staff, prior to building permit, we need to address contractor parking. That is my concern, we cannot blow it off. We can't allow them to take up parking in the parking garage; we need those spaces for our guests. Spence handed out a revised condition #9, and a new condition #12. Rediker — Read revised Condition #9, regarding the concrete pull out at South Frontage Road, to add clarification language. He also read a new Condition #12, concerning obtaining Title and ownership to Lot 213-1. 7. A request for a final recommendation to the Vail Town Council on a major amendment to Special Development District No. 36, Four Seasons, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for reconfiguration of existing accommodation units, fractional fee units and dwelling units, located at 1 Vail Road/Lots A -C, Vail Village Filing 2, and setting forth details in regard thereto. (PEC17-0038) Applicant: Braun Associates, Inc. Planner: Matt Panfil Motion: Approve, with conditions First: Kurz Second: Lockman Vote: 6-0-0 Conditions: 1. The exterior building changes associated with this major amendment to SDD No. 36, Four Seasons, are contingent upon the applicant obtaining Town of Vail approval of an associated design review board application for all exterior changes to the property; 2. Prior to issuance of any certificate of occupancy for any unit associated with the altering of the unit mix and/or unit count in the subject property, the applicant shall cause an offsite Town of Vail deed restriction to be recorded with the Eagle County Clerk and Recorder for an employee housing unit, with a minimum of two -bedrooms and 788 square feet, located within the Town of Vail; and 3. Prior to issuance of any building permit for altering the unit mix and/or unit count in the subject property, the applicant shall pay to the Town of Vail a traffic mitigation fee, the amount of which is yet to be determined, per net new P.M. peak hour vehicular trip. Panfil began by instructing the PEC that if any motion for approval were to be made, condition of approval number two (2) on Page 18 of the staff memo, should be changed to read, "prior to issuance of any certificate of occupancy" instead of, "prior to issuance of any building permit." The request is for a major amendment to the SDD due to the proposed change in the unit mix. There may be some minor exterior alterations which will require Design Review Board review, but they are not relevant to this specific request. Panfil reviewed the current mix of fractional fee units (FFUs), dwelling units (DUs), accommodation units (AUs), and employee housing units (EHUs) on site. The applicant is proposing to: 1.) add eight (8) AUs to increase the total number of AUs from 122 to 130; 2.) add twelve (12) DUs to increase the total number of DUs from 16 to 28; and 3.) reduce the number of FFUs from 19 to six (6). To achieve the proposed unit mix, the applicant will: 1.) convert three (3) suites to three (3) DUs; 2.) convert nine (9) FFUs to nine (9) DUs; 3.) convert four FFUs to 16 AUs; and 4.) convert two (2) suites to four (4) AUs. A total of 18 AAUs / lockoffs will be added to the twelve new DUs. There are no changes to development standards such as setbacks and building height. There is no increase in GRFA, therefore there are no inclusionary zoning fee required. However, the amendment does increase the parking demand by 19 spaces, from 211 to 230 parking spaces. The applicant is proposing 20 additional parking spaces. The additional parking spaces will be created by restriping of the parking spaces to allow for compact vehicle spaces. Said compact vehicle spaces are permitted by Town Code. There is no physical construction associated with the new parking spaces. Panfil stated that based on the change in unit mix, the commercial linkage formula generates 0.28 new employees. The applicant has proposed to deed restrict a minimum two-bedroom unit at least 788 square feet in size. Lockman — Asked about the existing 28 deed restricted units on site. Panfil responded that the 28 EHUs were negotiated as part of the original SDD agreement, prior to the existing town requirements. Tom Braun, Braun Associates, Applicant's Representative — Braun explained that since purchasing the property in November 2016, the new owners, Extell, have a new vision for the property. Braun described the history of the property, back to its former use as a Holiday Inn. He explained how the SDD, especially the proposed unit mix, has changed over time; Fractional Fee Units have been reduced multiple times. The current proposal is for 130 AUs, 28 AUs, and 6 FFUs. There is a hotel suite that is 5,000 sq. ft. in size. Someone thought that was a good idea when this was first built. Extell has a lot of data on the types of rooms in demand, and how much their guests spend in the restaurant. Fractional Fee Units were the buzz in the 90s and in response the town added FFUs as listed in the late 90s. Some Four Seasons have had successful sales of Fractional Fee Units, but some are still available for sale. In Scottsdale, they only sold one-third of the units. The reality is there are 13 unsold unites at this site. There are also more suites than needed. This property has 37 suites, which is far too many. The owners want to increase unit count and bed count in order to be able to generate funds to add revenue to a capital improvement fund. What is good for the owners is also good for the Town of Vail. The proposal works within the units on site and where changes can be made. The owners have evaluated what they want to accomplish, but also what they could achieve based on current floor plans, code considerations, and carrying capacity of the resort. There are also cost and efficiencies to consider. Braun continued by stating that there is no exterior expansion proposed. He discussed the expansion of number of parking spaces. The resort has valet parking that allows minor deviations to the standards. They will accommodate employee housing for 2.25 people, which is above and beyond the 0.28 required by code. The average AU size is approximately 500 square feet. Rediker — Asked for clarification on the new parking spaces. Braun responded that the proposal is to restripe the existing parking garage to create 20 new parking spaces. Panfil — Added that the Town Code allows 25% of parking spaces to be compact spaces. Staff calculated 21.3% of the spaces will be compact. Kurz — Asked if the layout of the garage allows for restriping without constructing spaces while still meeting code and if the applicant had data pertaining to the usage of the parking lot. Braun confirmed that the layout of the garage allows you to restripe and meet code without any additional construction. He stated that there have been days when the hotel was at 99% occupancy, such as on the Fourth of July, when there were 158 of the existing 211 parked spaces occupied. That is the most intense utilization. Kurz — Asked the applicant to define their premise of "what's good for the applicant is good for the town." Braun — The applicant is providing almost two (2) more EHUs than required. The resort will have a higher occupancy rate with the new unit mix, and that is good for the town. Rediker — Asked if the AAUs / lockoffs will be required to be offered for rent or at the option of the owner. Braun — The applicant cannot require participation in renting the unit, but they will provide incentives. At the very least, the town is assured of eight (8) new hotel rooms. Rediker — Asked for further clarification of the unit mix Tom Noonan, Extell — Some of the Fractional Fee Units will be converted to dwelling units. Perez — Asked for clarification as the language on page 14 of the staff memo. She wanted it made clear where the new deed restricted EHU will be located, on or off site. She suggested a change to the language for the second condition of approval. Public Comment — Gwen Scalpello, HOA President at 9 Vail Road — There are easements between the two properties. One is specific to parking on the Four Seasons property for 9 Vail Road residents. There is a requirement for Four Seasons to provide six (6) parking spaces for 9 Vail Road residents. She added that when the Four Seasons was first approved, increasing the number of hot beds was an issue and she understands that part of this request. Panfil — Described the existing and required parking, as well as the additional parking. Braun — Until now the six (6) spaces have been included within the garage. The applicant is adding 20 spaces. He does not believe that the requirement to accommodate parking for 9 Vail Road will be impacted. Stockmar — Asked to confirm whether or not 9 Vail Road's access to parking will be impacted by the proposed changes. Gwen Scalpello — They were valet parking, and should be accommodated. Stockmar — This project makes sense economically Kurz — Agrees. Perez — Agrees. Hopkins — Agrees. Lockman — Agrees. Rediker — Fractional fee units are not being productive. It is a benefit to the town to add accommodation units. He supports the application. 8. Approval of Minutes August 28, 2017 PEC Results Motion: Approve First: Kurz Second: Stockmar Vote: 6-0 9. Adjournment Motion: Adjourn First: Stockmar Second: Kurz Vote: 6-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. TOWN OF VA10 VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: September 11, 2017 ITEM/TOPIC: The purpose of this work session discuss issues relating to the Town's commercial ski storage regulations, and to present a draft of possible text amendments to Title 12. ATTACHMENTS: File Name Commercial—Ski—Storage—Update 091117.pdf Description Commercial Ski Storage Update Memo TOWN OF Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: September 11, 2017 SUBJECT: Commercial Ski Storage PURPOSE The purpose of this memo is to update the Planning and Environmental Commission on issues and progress relating to the Town's commercial ski storage regulations, the results of the recent Commercial Ski Storage Task Force meetings, and to present a draft of possible text amendments necessary to update these regulations. The Planning and Environmental Commission is asked to review the draft text amendments, which will be presented during the meeting on Monday, September 11, and provide feedback on changes or additional information that may be necessary to make a recommendation to Town Council on these draft text amendments. II. UPDATE The Town of Vail and its regulations of ski storage, ski valet and ski concierge services have not kept pace with the evolving nature of the ski industry. As a result, the Town is experiencing the following challenges with the current regulations on commercial ski storage: • Regulations that are ambiguous and vague • Regulations that are inconsistent with evolving customer expectations; • Regulations that are difficult and/or impractical to enforce, resulting in a perception of inconsistent enforcement; and • Regulations that may have resulted in unintended consequences, most notably considerable storage of ski equipment outside that has both safety and aesthetic implications. On August 1, 2017, the Community Development Department presented a report to the Town Council on Commercial Ski Storage to engage the Council in a discussion regarding the Town's policy concerning commercial ski storage, ski valet and ski concierge services. At the end of the discussion, Town Council supported the creation of a Task Force consisting of business owners and managers in Vail's ski and lodging industry, and Town staff. The mission of the Task Force was to study this issue in greater detail, and provide feedback to the Town Council on amendments that may be needed to the Town's current regulations. Fourteen members of the local ski and lodging industry signed up for the Task Force, and several others contacted the Community Development Department after the August 1, 2017 meeting, expressing interest in participating. Following are members of the Task Force that attended at least one of these meetings: Chris Cremer Intrawest /Ski Haus Jeff Evans Christy Sports Jeff Babb Vail Resorts Marco Valenti Vail Resorts Retail Scott Gubrud Four Seasons Brent Martin Four Seasons Jacob Bangston Sebastian Base Camp Jay Lucas Ski Base Tom Neyens Ski Valet Zack Meyers Arrabelle Tom Higgins American Ski Exchange Chris Howe Ski Butlers / Antlers Alison Wadey Vail Chamber and Business Association Jenn Bruno Vail Town Council Kevin Foley Vail Town Council Task Force meetings were held on August 18, August 23, and August 25, 2017. Based on input from the Task Force at these meetings, and tours of the some of the participating businesses, the Community Development Department and the Task Force developed the following recommendations for the Town Council to consider. On September 5, 2017, the Community Development Department and Task Force presented their recommendations to the Town Council. The Town Council supported the recommendations, and directed staff to begin to draft text amendments to implement the changes. RECOMMENDATIONS OF THE TASK FORCE After reviewing the existing regulations and various ski storage methods, the Task Force indicated that the current policy should not be changed, however the regulations and implementation need to be modified to improve clarity and understanding of the policy. The current policy permits Commercial Ski Storage/Ski Clubs only in the basement or garden level of a building in the following districts: Town of Vail Page 2 • Commercial Core 1 (CC1) • Commercial Core 2 (CC2) • Lionshead Mixed Use -1 (LMU-1) • Lionshead Mixed Use -2 (LMU-2) • Ski Base Recreation -2 (SBR -2) In their discussion on clarifying the regulations, the Task Force focused on time, place, and manner for ski storage; this is the "when, where, and how" aspect of the regulations. Following is a summary of the recommendations: • Keep the existing horizontal zoning in place, which only allows Commercial Ski Storage as a permitted use on the basement or garden level of a structure • Add graphics to improve the definitions for the following: ➢ First floor of street level ➢ Basement or garden level • Separate the definitions for Commercial Ski Storage and Ski Club • Create a separate definition for Ski Storage Lockers • Set time of day limits on the placement of ski racks outside of a business • Do not set limits on the number of racks placed on private property • Ensure that public pedestrian easements are not blocked by ski racks • Consider removing code language on outdoor displays stating that an outdoor display "shall not visually detract from or block storefront or shop window" • Clarify that a building used for delivery of skis to guests of a hotel, which is separated from the hotel property, is considered Commercial Ski Storage (i.e. Four Seasons at Gorsuch on Wall Street) IV. WHAT ARE THE IMPACTS OF THESE REGULATIONS? Depending on the amendments that are adopted by the Town Council, there may be impacts to local business, the guest experience, code enforcement, or other unintended consequences. Following are some of the potential positive and negative impacts of the recommendations of the Task Force: Action Positive Impact Negative Impact TIME Time of day limits on the Achieves policy objective. Some business may operate placement of ski racks outside Clearly indicates when racks outside the set time limits. of a business of skis can be placed outside. Ensures ski racks are not outside all the time. May improve safety and aesthetics. PLACE Keep existing zoning that only Maintains vibrancy of retail Guests must walk up stairs in ski allows ski storage in shops and restaurants on boots carrying skis. Reduced Town of Vail Page 3 basements street level number of locations for ski storage. Prohibit placing racks on Ensures safe passage for Some properties are surrounded by pedestrian easements pedestrians and emergency easements, and would have no vehicles place to place ski racks — Arrabelle; Concert Hall Plaza Action Positive Impact Negative Impact Clarify that a ski storage Easier to understand if Change applies only to one building separated from the regulations are more specific property at this time hotel property is considered Commercial Ski Storage, and is not exempt from Commercial Ski Storage regulations MANNER No limit on number of racks Allows business owner to Potential negative impact on determine what is best for the aesthetics. business OTHER CODE CLARIFICATIONS Add graphics to improve Easier to understand Additional staff time to develop understanding of definitions graphics and update code through ordinance process. There may be impacts to other sections of Town Code by amending definitions. Separate the definitions for Easier to understand Additional staff time to develop Commercial Ski Storage and graphics and update code through Ski Club ordinance process. Create a separate definition Easier to understand Additional staff time to develop for Ski Storage Lockers graphics and update code through ordinance process. Remove language on visually This language in the Outdoor May result in more clutter, and less detracting or blocking Display section of the code is visibility of display windows. storefront or shop window already vague, and may be Conflicts with the policy objective of difficult to enforce maintaining vibrancy and economic vitality in the commercial cores. V. NEXT STEPS The next step in this process is for the Community Development Department to present the possible text amendments necessary to achieve the policy objective. These draft revisions will be processed as Prescribed Regulation Amendments, requiring a public hearing and recommendation from the Planning and Environmental Commission before proceeding to the Town Council for two readings of an adopting ordinance. September 11, 2017 — Present draft text amendments to PEC September 19, 2017 — Present draft text amendments to Town Council October 9, 2017 — Planning and Environmental Commission public hearing and recommendation on text amendments Town of Vail Page 4 • October 17, 2017 — Town Council — 1" Reading of Ordinance on text amendments • November 7, 2017 — 2nd Reading of Ordinance on text amendments • November 17, 2017 — Vail Mountain Opening Day Town of Vail Page 5 TOWN OF VAIO VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: September 11, 2017 ITEM/TOPIC: A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12- 9C-3, Conditional Uses; Public and private schools, Vail Town Code, in accordance with the provisions of Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for a renovation and addition to the existing Red Sandstone Elementary School, a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Public parking structure, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for the construction of a public parking structure, and a request for the review of a variance from Section 14-6-7, Retaining Walls, Vail Town Code, in accordance with the provisions of Title 12, Chapter 17, Variances, Vail Town, to allow for the construction of a retaining wall with an exposed face height greater than six feet (6'), located at 551 North Frontage Road West/Lots 8, Block 2, Vail Potato Patch Filing 1, and setting forth details in regard thereto. (PEC17-0031) ATTACHMENTS: File Name Description PEC17- Staff Memo to PEC 0031_Red_Sandstone Elementary_School Garage_Memo #4.pdf Attachment A_-_Vicinity_Map.pdf AttachmentA- Vicinity Map Attachment B_-_Project_Narrative.pdf Attachment B - Project Narrative Attachment C_-_Traffic_I mpact_Study.pdf Attachment C - Traffic Impact Study Attachment _D_- Attachment D - Letter from Sandy _Letter_from_Sandy_MutchlerCOO_Eagle_County_School_District 6- Mutchler, COO, Eagle County 14-17.pdf School District, 6-14-17 Attachment—E---Plan—Set 1 of 6. pdf Attachment E_-_Plan_S et_ 2_ of 6. pdf Attachment E_-_Plan_S et_ 3_ of 6. pdf Attachment E_-_Plan_S et_ 4_ of 6. pdf Attachment E_-_Plan_S et_ 5_ of 6. pdf Attachment E_-_Plan_S et_ 6_ of 6. pdf Attachment F_-_Lighting_Specifications.pdf Attachment—G_-_S ite_C i rculation_and_Safety_Memo_Revised_8-31- 17. pdf Attachment _H_- _ Letter—from _ Sandy_Mutchler_ 8-17. pdf Attachment I_ -_Renderings. pdf C 00_Eagle_County_School_D istrict Attachment J_-_Existing_Traffic_Memo.pdf Attachment E - Plan Set (1 of 6) Attachment E - Plan Set (2 of 6) Attachment E - Plan Set (3 of 6) Attachment E - Plan Set (4 of 6) Attachment E - Plan Set (5 of 6) Attachment E - Plan Set (6 of 6) Attachment F - Lighting Specifications Attachment G - Site Circulation and Safety Memo, Revised 8-31-17 Attachment H - Letter from Sandy 8- Mutchler, COO, Eagle County School District, 8-8-17 Attachment I - Renderings Attachment J - Existing Traffic Memo Attachment K_-_PW_Memo_9-6-17.pdf Attachment K - Memo from Public Works, 9-6-17 TOWN OF Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: September 11, 2017 SUBJECT: A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12-9C-3, Conditional Uses; Public and private schools, Vail Town Code, in accordance with the provisions of Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for a renovation and addition to the existing Red Sandstone Elementary School, a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Public parking structure, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for the construction of a public parking structure, and a request for the review of a variance from Section 14-6-7, Retaining Walls, Vail Town Code, in accordance with the provisions of Title 12, Chapter 17, Variances, Vail Town Code, to allow for the construction of a retaining wall with an exposed face height greater than six feet (6), located at 551 North Frontage Road West/Lots 8, Block 2, Vail Potato Patch Filing 1, and setting forth details in regard thereto. (PEC17-0031) Applicants: Eagle County School District and the Town of Vail, represented by TAB Associates Planner: Matt Panfil I. SUMMARY The applicants, Eagle County School District (ECSD) and the Town of Vail, represented by TAB Associates, are requesting the following three approvals: An amendment to an existing conditional use permit to allow for a renovation and addition to Red Sandstone Elementary School (RSES) (This item was approved, with four conditions, by the PEC at the August 28, 2017 PEC meeting by a vote of 7-0-0) ; • A conditional use permit to allow for the construction of a public parking structure (This item was continued to the September 11, 2017 PEC meeting by a vote of 7- 0-0); and • A variance to allow for the construction of a retaining wall with an exposed face height greater than six feet (6) (This item was continued to the September 11, 2017 PEC meeting by a vote of 7-0-0). The requested approvals are for the property located at 551 North Frontage Road West / Lot 8, Block 2, Vail Potato Patch Filing 1. This is the fourth and proposed final meeting with the Planning and Environmental Commission (PEC) to review the criteria for approval and request final action. Based upon staff's review of the criteria outlined in Sections VIII and IX of this memorandum and the evidence and testimony presented, the Community Development Department recommends approval, with conditions, of this application subject to the findings noted in Section XI of this memorandum. II. DESCRIPTION OF REQUEST The subject property is located within the General Use (GU) Zone District. As such, development standards in each of the following categories shall be as prescribed by the PEC: • Lot Area and Site Dimensions • Setbacks • Building Height • Density Control • Site Coverage • Landscaping and Site Development • Parking and Loading The applicants, ECSD and the Town of Vail, are requesting three (3) different approvals within the proposed project: 1. An amendment to an existing public and private school conditional use permit. (Approved at the August 28, 2017 PEC meeting by a vote of 7-0-0). 2. A new conditional use permit to allow for the construction of a new parking structure located south of the RSES building with the following features: a. An open-air, four-story (51.2') tall, approximately 52,088 square foot public parking structure with 160 parking spaces, of which six (6) spaces are accessible spaces and eight (8) spaces are electric vehicle charging stations. Of the 160 parking spaces, the fourth floor (41 spaces) will be designated for use by RSES; b. A controlled entry on each level, which maximizes the number of parking spaces by eliminating the need for internal ramps; Town of Vail Page 2 c. A design that allows for future growth and development via a possible two- story, full footprint, addition over the fourth level of parking (see Sheets PS3.02 and PS9.00, Attachment E); d. Incorporation of photovoltaic (solar) panels; and e. The parking structure will be owned and operated by the Town of Vail, with an agreement with ECSD. 3. A variance to allow for the construction of a retaining wall with an exposed face height greater than six feet (6). The proposed retaining wall is approximately 31.5' in height and located just north of the proposed public parking structure and is necessary to allow for the open-air garage design that removes the need for ventilation equipment on the upper floors. Driveway improvements extend beyond the subject property line. As these are only physical improvements, not uses, the requested conditional use permits and variance apply only to the subject property. The proposed driveway improvements are allowed on the adjacent properties (also owned by the Town of Vail). Construction phasing will be coordinated in such a manner that the public parking structure will begin while RSES is still in session, with staging located on the west half of the circulation road for the project site. The public parking structure will be completed first and the Town then will be able to use three (3) levels of the parking structure as soon as possible. The completion of the public parking structure will then allow for the temporary placement of double modular units on the top level of the parking structure and surrounding areas. This will allow RSES to remain in session during the next construction phase, which is the renovation and construction of additions to the school. The following attachments are provided for review: A. Vicinity Map B. Project Narrative, prepared by TAB Associates, Inc., and dated June 26, 2017 C. Traffic Impact Study, prepared by Felsburg, Holt, and Ullevig, Inc., and dated May 23, 2017 Town of Vail Page 3 D. Letter from Sandy Mutchler, Chief Operating Officer, Eagle County Schools, dated June 14, 2017 E. Updated Plan Set, prepared by DLR Group, TAB Associates, Inc., and Haselden Construction, and dated August 18, 2017 F. Lighting Specifications G. Memorandum regarding site circulation and safety, prepared by Ivan Gonzalez of TAB Associates, Inc., dated August 7, 2017 and subsequently revised on August 20, 2017, and August 31, 2017 H. Letter from Sandy Mutchler, Chief Operating Officer, Eagle County Schools, regarding site circulation and safety, and dated August 8, 2017 I. Two (2) color renderings J. Memorandum regarding existing traffic at RSES, prepared by Public Works, and dated August 24, 2017 K. Memorandum regarding traffic and parking management plan, prepared by Public Works, and dated September 6, 2017, including traffic count summaries from May 4, 2017 and August 23, 2017 and a bar graph exhibit of traffic activity III. SUMMARY OF WORK SESSION #3 & APPLICANTS' RESPONSES At the August 28, 2017 PEC work session, the following topics were either items of concern expressed by the PEC or additional information requested by Commissioners. • Student safety and vehicular circulation; o Parking Management Plan for Level 3 of the public parking structure • Demonstrated compliance with the Americans with Disabilities Act (ADA); • Additional safety measures for the east -west crosswalk nearest the vehicular ingress/egress point along North Frontage Road West; • Use of electronic signage; • Inclusion of all stop signs and pavement striping in renderings, civil, and site plans; and • Negative impact on student/faculty health due to proximity of vehicle exhaust associated with public parking structure and the school. In response, the applicant has provided the following: • A revised memorandum regarding site circulation and safety (See Attachment G); and Town of Vail Page 4 • A Traffic and Parking Management Plan (See Sheets P1.1 through P1.4, Attachment E). • A revised signage plan (See Sheet C1.2, Attachment E) • Revised public parking structure floor plans (See Sheets PS1.01 through PS1.03) The revised documents and traffic and parking management plan propose the following: • Traffic to be controlled by directional signage and automated parking level vacancy indicator signage which indicates which levels of the garage are open and which are full or restricted. • Parking operations by level: o Level 1 (Public Parking Allowed via Parking Passes): - 30 standard parking spaces, five (5) ADA parking spaces, and two (2) electric vehicle charging spaces. During the morning closure period, access to Level 1 will remain available for those issued specific ADA parking passes. All ADA parking spaces required for the public parking structure are now exclusively on Level 1. - Closed prior to 7:30 AM to encourage use of Level 3 prior to arrival of RSES students and faculty. o Level 2 (Public Parking Allowed via Parking Passes) - 39 standard parking spaces, zero (0) ADA parking spaces, and two (2) electric vehicle charging spaces. - Closed prior to 7:30 AM to encourage use of Level 3 prior to arrival of RSES students and faculty. o Level 3 (Public Parking Allowed via Parking Passes, Restricted Use): - 39 standard parking spaces, zero (0) ADA parking spaces, and two (2) electric vehicle charging spaces. - Level 3 will be closed during the approximately 45 minute windows in which the school has student drop-off / pick-up. The level vacancy indicator signage will mark Level 3 as closed and the entry gate for Level 3 will not open during this time. During this time public parking will only be available on Levels 1 and 2. Town of Vail Page 5 If, as previously suggested by the PEC, Level 3 were closed throughout the entire school day, ten (10) or more spaces could remain vacant throughout the day. Parking passes for Level 3 can be assigned to employees who have to park prior to student drop-off. An alternative is to allow parking on Level 3 beginning at 6 AM (on school days) in an attempt to fill Level 3 before student drop-off. o Level 4 (RSES Use Only During School Days): 39 standard parking spaces, zero (0) ADA parking spaces, and two (2) electric vehicle charging spaces. - Public parking allowed via parking passes when school is not in session. • Students and Public Parking Structure Stair Towers: o Stair towers have an open design to allow for maximum visibility into the towers and minimizing any areas that are secluded where an individual could hide. o Railing balusters to be oriented vertically to discourage climbing. o The majority of students leaving RSES are accompanied by staff. Students will not be allowed to enter the parking structure when unaccompanied by school staff. o Preschool students are escorted by parents/guardians from the preschool parking lot area directly to the classroom. • Flashing crosswalk pedestrian crossing signs at the east -west crosswalk nearest the main vehicular ingress/egress point along North Frontage Road West. Based on traffic observations (See Attachment J), mid-day traffic is approximately 105 vehicles, or an average of 20 vehicles per hour. Approximately half of these vehicles would be exiting the structure. Assuming Level 3 is full by mid-day due to the early loading procedure and Level 4 is full by mid-day due to the arrival of staff, most of this traffic will be entering Level 1 and Level 2. Therefore, it is estimated that as few as three (3) to four (4) vehicles could pass by the front of the school per hour. • Based on traffic observations of Ford Park, there are a limited number of vehicles that will be added to the traffic flows during student drop-off / pick-up. Morning Town of Vail Page 6 traffic would not affect vehicles leaving the school as vehicles will only be entering and very few, if any, will be exiting the structure. • Turning simulations for a Chevrolet Suburban and multiple fire equipment vehicles are included (See Sheets C6.0 and C6.1, Attachment E). IV. BACKGROUND Constructed in 1976, the RSES building has remained largely unchanged. However, multiple changes to the lot have occurred over the life of the building. In 1991, a conditional use permit for a rooftop cellular site was granted. Subsequent amendments to the conditional use permit to allow for upgrades to the cellular antennas were granted in 2000 and 2003. In 2001, a conditional use permit for an athletic field was granted. Most recently, in 2004 a conditional use permit for a public indoor community facility (8,978 square foot gymnastic center) was granted. V. APPLICABLE PLANNING DOCUMENTS Staff finds that the following provisions of the Vail Town Code are relevant to the review of this proposal: Title 12, Zoning Regulations, Vail Town Code Chapter 2: Definitions (in part) PUBLIC PARKING STRUCTURE: A parking area within a building for use by the public, to be considered an individual land use not to be linked with parking requirements regulated in chapter 10 of this title. Chapter 9, Article C. General Use (GU) District (in part) 12-9C-1: PURPOSE.- The URPOSE:The general use district is intended to provide sites for public and quasi -public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12- 1-2 of this title and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi - public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. Town of Vail Page 7 12-9C-3: CONDITIONAL USES.- A. SES: A. Generally: The following conditional uses shall be permitted in the GU district, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title.- Public itle: Public parking structure. 12-9C-5: DEVELOPMENT STANDARDS.- A. TANDARDS: A. Prescribed By Planning And Environmental Commission: In the general use district, development standards in each of the following categories shall be as prescribed by the planning and environmental commission.- 1. ommission: 1. Lot area and site dimensions. 2. Setbacks. 3. Building height. 4. Density control. 5. Site coverage. 6. Landscaping and site development. 7. Parking and loading. B. Reviewed by Planning and Environmental Commission: Development standards shall be proposed by the applicant as a part of a conditional use permit application. Site specific development standards shall then be determined by the planning and environmental commission during the review of the conditional use request in accordance with the provisions of chapter 16 of this title. 12-9C-6: ADDITIONAL DEVELOPMENT STANDARDS.- Additional TANDARDS: Additional regulations pertaining to site development standards and the development of land in the general use district are found in chapter 14 of this title. Chapter 16, Conditional Use Permits (in part) 12-16-1: PURPOSE, LIMITATIONS: Town of Vail Page 8 In order to provide the flexibility necessary to achieve the objectives of this title, specified uses are permitted in certain districts subject to the granting of a conditional use permit. Because of their unusual or special characteristics, conditional uses require review and evaluation so that they may be located properly with respect to the purposes of this title and with respect to their effects on surrounding properties. The review process prescribed in this chapter is intended to assure compatibility and harmonious development between conditional uses and surrounding properties and the town at large. Uses listed as conditional uses in the various districts may be permitted subject to such conditions and limitations as the town may prescribe to ensure that the location and operation of the conditional uses will be in accordance with development objectives of the town and will not be detrimental to other uses or properties. Where conditions cannot be devised to achieve these objectives, applications for conditional use permits shall be denied. 12-16-6: CRITERIA, FINDINGS: A. Factors Enumerated: Before acting on a conditional use permit application, the planning and environmental commission shall consider the following factors with respect to the proposed use: 1. Relationship and impact of the use on development objectives of the town. 2. Effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facilities needs. 3. Effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking areas. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. 5. Such other factors and criteria as the commission deems applicable to the proposed use. 6. The environmental impact report concerning the proposed use, if an environmental impact report is required by chapter 12 of this title. B. Necessary Findings: The planning and environmental commission shall make the following findings before granting a conditional use permit: Town of Vail Page 9 1. That the proposed location of the use is in accordance with the purposes of this title and the purposes of the zone district in which the site is located. 2. That the proposed location of the use and the conditions under which it would be operated or maintained will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. 3. That the proposed use will comply with each of the applicable provisions of this title. Chapter 17, Variances (in part) 12-17-1: PURPOSE: A. Reasons For Seeking Variance: In order to prevent or to lessen such practical difficulties and unnecessary physical hardships inconsistent with the objectives of this title as would result from strict or literal interpretation and enforcement, variances from certain regulations may be granted. A practical difficulty or unnecessary physical hardship may result from the size, shape, or dimensions of a site or the location of existing structures thereon; from topographic or physical conditions on the site or in the immediate vicinity, or from other physical limitations, street locations or conditions in the immediate vicinity. Cost or inconvenience to the applicant of strict or literal compliance with a regulation shall not be a reason for granting a variance. B. Development Standards Excepted: Variances may be granted only with respect to the development standards prescribed for each zone district, including lot area and site dimensions, setbacks, distances between buildings, height, density control, building bulk control, site coverage, usable open space, landscaping and site development, and parking and loading requirements, or with respect to the provisions of chapter 11 of this title, governing physical development on a site. 12-17-5: PLANNING AND ENVIRONMENTAL COMMISSION ACTION: Within twenty (20) days of the closing of a public hearing on a variance application, the planning and environmental commission shall act on the application. The commission may approve the application as submitted or may approve the application subject to such modifications or conditions as it deems necessary to accomplish the purposes of this title, or the commission may deny the application. A variance may be revocable, may be granted for a limited time period, or may be granted subject to such other conditions as the commission may prescribe. Town of Vail Page 10 12-17-6: CRITERIA AND FINDINGS.- A. INDINGS: A. Factors Enumerated: Before acting on a variance application, the planning and environmental commission shall consider the following factors with respect to the requested variance.- 1. ariance: 1. The relationship of the requested variance to other existing or potential uses and structures in the vicinity. 2. The degree to which relief from the strict or literal interpretation and enforcement of a specified regulation is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity, or to attain the objectives of this title without grant of special privilege. 3. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety. 4. Such other factors and criteria as the commission deems applicable to the proposed variance. B. Necessary Findings: The planning and environmental commission shall make the following findings before granting a variance.- 1. ariance: 1. That the granting of the variance will not constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same zone district. 2. That the granting of the variance will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. 3. That the variance is warranted for one or more of the following W-MOTIM a. The strict or literal interpretation and enforcement of the specified regulation would result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of this title. b. There are exceptional or extraordinary circumstances or conditions applicable to the site of the variance that do not apply generally to other properties in the same zone district. c. The strict or literal interpretation and enforcement of the specified regulation would deprive the applicant of privileges Town of Vail Page 11 enjoyed by the owners of other properties in the same zone district. Chapter 23, Commercial Linkage (in part) 12-23-1: PURPOSE AND APPLICABILITY. A. The purpose of this chapter is to ensure that new commercial development and redevelopment in the town provide for a reasonable amount of employee housing to mitigate the impact on employee housing caused by such commercial development and redevelopment. B. Except as provided in section 12-23-5 of this chapter, this chapter shall apply to all new commercial development and redevelopment located within the following zone districts.- 9. istricts: 9. General use (GU),- 12-23-2.- GU); 12-23-2: EMPLOYEE GENERATION AND MITIGATION RATES: A. The employee generation rates found in table 23-1, "Employee Generation Rates By Type Of Commercial Use", of this section, shall be applied to each type of use in a commercial development. For any use not listed, the administrator shall determine the applicable employee generation rate by consulting the town's current nexus study. B. If an applicant submits competent evidence that the employee generation rates contained in table 23-1 of this section or the nexus study do not accurately reflect the number of employees generated by the proposed commercial development or redevelopment and the administrator finds that such evidence warrants a deviation from those employee generation rates, the administrator shall allow for such a deviation as the administrator deems appropriate. C. Each commercial development or redevelopment shall mitigate its impact on employee housing by providing EHUs for twenty percent (20%) of the employees generated, pursuant to table 23-1 of this section, or the nexus study, in accordance with the requirements of this chapter. Vail Land Use Plan Chapter 11— Land Use Plan Goals / Policies (in part) 1.3 The quality of development should be maintained and upgraded whenever possible. Town of Vail Page 12 1.10 Development of Town owned lands by the Town of Vail (other than parks and open space) may be permitted where no high hazards exist, if such development is for public use. Chapter Vll — Community Facilities (in part) 1. Inventory and Assessment of Town Owned Property Tract 36 — Red Sandstone Elementary School The Town of Vail leases the site to the Eagle County School District for educational purposes. This arrangement will likely continue through the planning period. 2. Facility/ Service Requirements Schools While education services are not provided by the Town, it is important to address the question of whether or not new sites for schools should be planned. According to conversations with Dr. Charles Schwann, Superintendent of School District RE50J, there are not projected needs for additional school sites with the Town of Vail. There are currently several school sites in Avon and Edwards which have been dedicated to the district. Due to the projected population distribution, in combination with the bus circulation routes, it is anticipated that needs for new schools will be met through the placement of facilities on these sites. Vail Economic Development Strategic Plan 1.1 Objective: Continue the efforts of the Vail Economic Advisory Council (VEA C) Areas of Focus: Year-round Economy, Capital Needs, Workforce Housing, Transportation and Parking 4.3 Objective SWOT SUMMARY Weaknesses. Threats: Work with the business community and Eagle County to address parking and transportation issues for workers and guests. Lack of parking Parking challenges Town of Vail Page 13 VI. SITE ANALYSIS Address: Legal Description: Existing Zoning: Existing Land Use Designation Mapped Geological Hazards: View Corridor: 551 North Frontage Road West Vail Potato Patch Filing 1, Block 2, Lot 8 General Use (GU) Public / Semi -Public Steep Slope > 40% (Man -Made), Rock Fall None Development Allowed / Existing Proposed Change Standard Required Site Area TBD by PEC 4.28 acres (186,586.7 SF) No Change Front (S): = 138' Front (S): 36.3' Front (S): -101.7' Setbacks TBD by PEC Side (E): = 33' Side (E): = 33' Side (E): No Change Side (W): = 60' Side (W): 5.2" Side (W): -54.8' Rear (N): 12.3' Rear (N): 12.3' Rear (N): No Change School — 29.02' School — 26.02' School — +3' Building Height TBD by PEC Gym. Ctr — 28.5' Gym. Ctr — N/A Gym. Ctr — N/A Garage — N/A Garage — 51.2' Garage — N/A 55,530 SF (School) 61,360 SF (School) + 5,830 SF (School) 8,978 SF (Gym. Ctr) 8,978 SF (Gym. Ctr) + 0 SF (Gym. Ctr) Density TBD by PEC 52,088 SF (Garage) + 52,088 SF (Garage) Total: 64,508 SF Total: 122,426 SF Total: + 57,918 SF Site Coverage TBD by PEC Unknown 9.3% N/A Landscaping TBD by PEC Unknowno 47% (20% Hardscape) N/A 160 Garage (6 ADA, 8 Electric) Parking & TBD by PEC 42 Surface (1 ADA) + 41 Surface (3 + 160 spaces (+ 8 Loading ADA) ADA, + 8 Electric) 201 spaces (9 ADA, 8 Electric) Commercial Linkage (Title 12, Chapter 23): Per Section 12-23-2-B, ECSD does not believe any new employees will be generated by the project and asks for a deviation from the employee generation rates. According to a letter (Attachment D) from Sandy Mutchler, Chief Operating Officer of Eagle County Schools, the additional square footage is necessary for RSES to achieve the current ECSD standard for square footage per student. There is no anticipated increase in student enrollment, nor is there any anticipated increase in RSES staff. Public Works may require up to one (1) full-time employee to mitigate the impact of the public parking structure. However, the Town has recently acquired deed restrictions on multiple properties that can be considered sufficient mitigation. Staff concurs with the applicant and therefore no condition of approval regarding commercial linkage has been provided with the recommended motions in Section XI. Should the PEC wish to include a commercial linkage fee, please provide an additional condition stating such within any motion to approve. Town of Vail Page 14 VII. SURROUNDING LAND USES AND ZONING Existing Land Use: Zoning District: North: Open Space Natural Area Preservation South: 1-70 / Lionshead Redevelopment Master Plan Lionshead Mixed Use 1 East: Medium Density Residential Housing West: Open Space Outdoor Recreation VIII. REVIEW CRITERIA— CONDITIONAL USE Before acting on a conditional use permit application, the Planning and Environmental Commission shall consider the following factors with respect to the proposed use: New Conditional Use Permit (Public Parking Structure) 1. Relations and impact of the use on development objectives of the town. The proposed public parking structure is consistent with the development objectives of the Town of Vail in that the General Use (GU) zone district is: Intended to provide sites for public and quasi -public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes in section 12-1-2 of this title and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi -public uses permitted in the district are appropriately located and design to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of building and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. Also, the proposed public parking structure is consistent with Goal 1.10 of the Vail Land Use Plan, "Development of Town owned lands by the Town of Vail (other than parks and open space) may be permitted where no high hazards exist, if such development is for public use." Goal 2.8 of the Vail Land Use Plan also acknowledges, "day skier needs for parking and access should be accommodated through creative solutions such as: d.) Addition of structured parking." Finally, the Vail Economic Development Strategic Plan identifies a lack of parking and other parking challenges as weakness of and threats to the Town of Vail. The proposed public parking structure makes a significant positive contribution to Town of Vail Page 15 addressing these concerns as it connects directly to the Lionshead pedestrian overpass and Town of Vail bus services. Therefore, staff finds the proposed conditional use permit meets this criterion. 2. Effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. The proposed public parking structure will have a minimal impact on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities and other public facilities. The existing grading on the subject property conveniently allows for a public parking structure design with no interior ramping and an entrance/exit on each of the four (4) levels. The fact that the structure is located below RSES minimizes any negative impact on light and air to the school. A sun -shade analysis has been provided on Sheets PS9.01 through PS9.03 of Attachment E. As noted above, the proposed site plan also maintains the property's connection to the Lionshead pedestrian overpass and Town of Vail bus services. Therefore, staff finds the proposed conditional use permit meets this criterion. 3. Effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking areas. According to the Traffic Impact Letter from Felsburg, Holt, and Ullevig, dated May 23, 2017 (Attachment C), the proposed public parking structure will result in a morning traffic peak hour of 34 vehicles in and six (6) exiting and an evening traffic peak hour of 19 in and 45 existing. Based on these numbers, the report states that a westbound right turn deceleration lane is not warranted, but is a "borderline condition" during peak season. Though not required, a right turn lane has been designed to help alleviate traffic congestion resulting from the construction of the public parking structure. Also of note, the letter states that once completed, the new 1-70 underpass will result in less traffic traveling along this section of North Frontage Road West than currently exists. In order to maintain pedestrian safety, the public parking structure is designed with an entrance/exit on each level to limit the number of vehicles passing by the school entrance. Only vehicles parking on the top two (2) levels of the parking structure will pass near the school entrance. The fourth level is dedicated to RSES use and the third level of parking will have managed hours of operation to reduce pedestrian -vehicle conflicts. The summary of the traffic and parking management plan in Section III provides the specific details regarding the operations of Level 3. Vehicles will be allowed to exit at all times as there is no Town of Vail Page 16 conflict with the exit and student drop-off zone, but vehicles will not be allowed to enter during those times. Pedestrian ramps, walkways, crosswalk striping, and lighting will also be provided to add safety to pedestrian movements throughout the subject property. The proposed one-way drive aisle that loops around the proposed parking garage will allow a more fluid drop-off / pick-up for parents. The design of the parking structure will also require review by the Design Review Board (DRB), which will look closely at the proposed materials, colors, and landscaping around the structure. The Town of Vail bus system will be able to maintain services to the site through the lower (southern) portion of the subject property. Therefore, staff finds the proposed conditional use permit meets this criterion. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. The proposed public parking structure will have a minimal effect upon the character of the area in which it is located. Due to the existing site grading, the structure sits below the existing RSES building and does not impede views from or to the RSES building. Due to its location, the proposed parking structure has few structures available for comparison of character, scale, and bulk. The nearest structure, Solar Vail, is three stories in height and so is the nearest structure to the east (approximately 240 feet from property line to property line), Sun Vail Condos. The proposed public parking structure will share a similar material and color palette as the new exterior materials and colors for RSES. Therefore, staff finds the proposed conditional use permit meets this criterion. 5. Such other factors and criteria as the commission deems applicable to the proposed use. 6. The environmental impact report concerning the proposed use, if an environmental impact report is required by Title 12, Zoning Regulations, Chapter 12, Environmental Impact Reports, Vail Town Code. The proposed public parking structure did not require an environmental impact report. Town of Vail Page 17 IX. REVIEW CRITERIA — VARIANCE The review criteria for a variance request are prescribed in Title 12, Chapter 17, Variances, Vail Town Code. 1. The relationship of the requested variance to other existing or potential uses and structures in the vicinity. The proposed retaining wall that exceeds six feet (6') in height is necessary to provide shoring for the adjacent access drive and to allow for an open air parking structure design that does not require extensive mechanical ventilation equipment. The proposed retaining wall will have a minimal impact on surrounding structures and uses as it will be screened from view by the public parking structure. Therefore, staff finds the proposed retaining wall meets this criterion. 2. The degree to which relief from the strict or literal interpretation and enforcement of a specified regulation is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity, or to attain the objectives of this title without grant of special privilege. As the topography of the site has already been drastically altered by existing development; requiring a strict or literal interpretation of Section 14-6-7, Retaining Walls, Vail Town Code, would require a series of terraced retaining walls that would drastically affect the overall site plan by shifting the public parking structure to the south. This shift would cause additional site disturbance and negatively impact the site's circulation system, especially the bus loading/unloading area. The proposed retaining wall will allow for the construction of the public parking structure, which helps attain the objectives of this title without a grant of special privilege. Therefore, staff finds the proposed retaining wall meets this criterion. 3. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety. The proposed retaining wall will create what is essentially a window well for the north side of the public parking structure and therefore will have a positive effect on the amount of light and air received by the public parking structure. Also, the proposed retaining wall will have a positive effect on the Town's transportation and public facilities by allowing for the construction of a public parking structure. The proposed retaining wall will have no effect on the distribution of population. Town of Vail Page 18 A guardrail extends along the length of the proposed retaining wall to prevent pedestrians from falling from the top of the retaining wall, minimizing any negative effect on public safety from the proposed retaining wall. Therefore, staff finds the proposed retaining wall meets this criterion. 4. Such other factors and criteria as the commission deems applicable to the proposed variance. X. DISCUSSION ITEMS Staff poses the following questions to encourage further discussion related to the proposal: 1. Pedestrian and Vehicular Circulation / Separation of Uses: Have the applicants satisfactorily addressed the Commissioners' concerns regarding student safety and the separation of school and garage? If not, please provide additional feedback as to how this issue can be best resolved. 2. Parking Structure Operations: Have the applicants' provided enough information in regards to the planned operation of the public parking structure? If not, please provide additional feedback on the information needed so that this issue can be best resolved. 3. Fees and Other Requirements: Though public art is not required for properties within the General Use (GU) Zone District, the Town has traditionally included public art in its major projects, and should be considered as part of this application. Is a Traffic Impact Fee required for this proposal? Based on the traffic impact study, the proposed public parking structure will have an impact on traffic. Staff recommends the traffic impact fee be applied as consistent with other projects with negative traffic impacts. However, as the owner, the Town of Vail would be exempt from the fees. XI. STAFF RECOMMENDATION The Community Development Department recommends approval, with conditions, of (1) a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses: Public parking structure, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for the construction of a public parking structure, and (2) a Town of Vail Page 19 variance from Section 14-6-7, Retaining Walls, Vail Town Code, in accordance with the provisions of Title 12, Chapter 17, Variances, Vail Town Code, to allow for the construction of a retaining wall with an exposed face height greater than six feet (6'), located at 551 North Frontage Road West / Lot 8, Block 2, Vail Potato Patch Filing 1, and setting forth details in regard thereto. For the sake of clarity, staff has prepared a separate motion for each of the two (2) requested approvals. Conditional Use Permit (Public parking structure) Should the Planning and Environmental Commission approve, with conditions, a conditional use permit for a public parking structure; the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission approves the request for a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses: Public parking structure, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for the construction of a public parking structure located at 551 North Frontage Road West/ Lot 8, Block 2, Vail Potato Patch Filing 1, and setting forth details in regard thereto. Conditions.- 1. onditions: 1. The conditional use permit approvals are contingent upon the applicant obtaining Town of Vail approval of an associated design review application,- 2. pplication, 2. The applicant shall revise the submitted plans to depict a minimum twenty foot (20) wide drive aisle, instead of the currently depicted twelve foot (12) wide drive aisle, along the southwest part of the access drive and in the general direction of the southwestern crosswalk and the access point for the second level of the public parking structure, and 3. The applicant shall reconfigure the proposed landscape island, located south of the proposed entrance to RSES and in the Pre -K Parking Area, to allow for a complete turn by Fire Department equipment." Should the Planning and Environmental Commission choose to approve, with conditions, a conditional use permit for a public parking structure, the Community Development Department recommends the Commission makes the following findings: "Based upon the review of the criteria outlined in Section VIII of the staff memorandum to the Planning and Environmental Commission dated September 117 2017, and the evidence and testimony presented, the Planning and Environmental Commission finds.- Town inds: Town of Vail Page 20 1. The proposed location of the public parking structure is in accordance with the purposes of this title and the purposes of the zone district in which the site is located, 2. The proposed location of the public parking structure and the conditions under which it would be operated or maintained will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity, and 3. The proposed public parking structure will comply with each of the applicable provisions of this title." Variance (Retaining Wall) Should the Planning and Environmental Commission choose to approve this variance request, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission approves the applicants' request for a variance from Section 14-6-7, Retaining Walls, Vail Town Code, in accordance with the provisions of Title 12, Chapter 17, Variances, Vail Town Code, to allow for the construction of a retaining wall with an exposed face height greater than six feet (6) located at 551 North Frontage Road West / Lot 8, Block 2, Vail Potato Patch Filing 1 and setting forth details in regard thereto." Should the Planning and Environmental Commission choose to approve this variance request, the Community Development Department recommends the Commission make the following findings: "Based upon the review of the criteria outlined in Section IX of the staff memorandum to the Planning and Environmental Commission dated September 117 2017, and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. The granting of this variance will not constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same zone district, 2. The granting of the variance will not be detrimental to the public health safety, or welfare, or materially injurious to properties or improvements in the vicinity, and 3. The variance is warranted for the following reasons: Town of Vail Page 21 a. The strict or literal interpretation and enforcement of the specified regulation would result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of this title,- b. itle, b. There are exceptional or extraordinary circumstances or conditions applicable to the site of the variance that do not apply generally to other properties in the same zone district, and c. The strict or literal interpretation and enforcement of the specified regulation would deprive the applicant of privileges enjoyed by the owners of other properties in the same zone district." X1111. ATTACHMENTS A. Vicinity Map B. Project Narrative C. Traffic Impact Study prepared by Felsburg, Holt, and Ullevig and dated May 23, 2017 D. Letter from Sandy Mutchler, Chief Operating Officer, Eagle County Schools, dated June 14, 2017 E. Plan Set, including topographic survey, prepared by DLR Group, Haselden Construction, and TAB Associates, Inc., and dated August 18, 2017 F. Lighting Specifications G. Memorandum Regarding Site Circulation and Safety from the Applicant dated August 7, 2017, Revised August 31, 2017 H. Letter from Sandy Mutchler regarding site circulation and safety, dated August 8, 2017 I. Renderings, undated J. Memorandum Regarding Existing Traffic at RSES, prepared by Public Works and dated August 24, 2017. K. Memorandum regarding traffic and parking management plan, prepared by Public Works, and dated September 6, 2017, including traffic count summaries from May 4, 2017 and August 23, 2017 and a bar graph exhibit of traffic activity Town of Vail Page 22 I I I I I .1 1 1 R � 1 1 \1 I TAB Associates, Inc. The Architectural Balance 0056 Edwards Village Boulevard Suite 210, Edwards, Colorado 81632 - (970) 766-1470 (970) 766-1471 fax www.tabassociates.com tab@vail.net June 26, 2017 Planning and Environmental Commission Town of Vail 75 S. Frontage Road Vail, CO 81657 Re: Red Sandstone Elementary School Renovation and Parking Garage Prolect Introduction and Information: In November 2016, Eagle County residents voted to pass a Bond, providing critical financial resources for Eagle County Schools. The Bond enables significant facility upgrades to ensure our community schools meet the needs of the growing student population. As part of those projects, Red Sandstone Elementary School (RSES) is going through a significant renovation to create the necessary educational spaces to provide the best possible learning environment for the students. These updates include the complete renovation of Red Sandstone Elementary School, two additions to Red Sandstone Elementary School, and a new four level parking structure shared between Red Sandstone Elementary School and the Town of Vail. The renovations at Red Sandstone Elementary School include removing the existing exterior finish material, installing new IECC compliant insulation, new exterior finishes, new flooring, new wall finishes, technology updates throughout the school, and rearranging the existing school's building program and classrooms to allow for larger classrooms meeting the current ECSD standards. The two new additions at Red Sandstone Elementary include a two-level addition to the south area of the building creating a secure vestibule entry, new Cafeteria, and new Serving Line that the school currently does not have. The second level of the addition will house the updated Library. The second addition will be on the north side of the building pushing the area out over the one level space filling out the building form. The two additions will free up space for the classrooms to grow to a higher student square footage ratio that meets the current Eagle County School District standards. These area increases in square footage throughout RSES will not be adding any additional student capacity to the school. The increases in square footage address the current needs of the existing student population and curriculum, bringing RSES up to ECSD's current district standards. The second portion of the project includes a new parking garage with one hundred and sixty (160) new parking spots. The parking garage will be owned and operated by the Town of Vail with an agreement with Eagle County School District. The parking garage is an open-air, four level structure with an individual, controlled entry on each level. The existing grading of the project site allows for the parking garage to have an entry on every level of the parking garage. The multiple entries maximize the parking capacity of the structure by eliminating the need for internal ramping within the parking garage, freeing up that space for additional parking spots. A key, unforeseen component of this project is the opportunity that it provides for future growth and development within the project itself. The infrastructure of the parking garage is designed for a two story, full footprint addition to be erected above the fourth level of parking. This space will allow for the Town of Vail to quickly and easily expand to meet the town's spatial needs at the time. And due to the future addition's location it creates the unique condition that the space will always be available for the town to expand on whenever the need arises. The last element of the project lends to the working relationship between the Town of Vail and Red Sandstone Elementary School. The construction scheduling of the parking garage and elementary school lend to the staging of each other. The parking garage construction will start while school is still in session and will be fast tracked by the ability for the construction staging to occur on the west half of the new circulation road for the project site. The garage will be completed first for the town to be able to use three levels of the parking garage as soon as possible. Meanwhile, the completion of the parking garage will allow for the placement of double modulars on the top level to allow for school to remain in session during the renovation construction at the elementary school. The modulars for the school will be mixed between placement on the top level of the parking garage and the surrounding parking areas. Town of Vail Development Objectives Impact: This project directly helps to achieve several of the Town of Vail's objectives outlined in the Vail Economic Development Strategic Plan. Currently, the town has a distressed need for parking, and not only parking in general but parking with access to the commercial cores of Vail. This project creates a controlled parking area that directly connects to the commercial cores via the existing pedestrian and public transit infrastructure already established at the project site. The proposed parking garage will strengthen the relationship between the Town of Vail and Red Sandstone Elementary School as it creates a new division to the existing partnership between the two entities. This relationship will ripple through the community beyond the town limits as RSES serves the people of the Vail Valley, greatly extending the town's network. The addition of the parking garage on the project site addresses the necessary parking opportunities for both the school and the Town of Vail. The parking garage will be owned and operated by the Town of Vail and shared with Red Sandstone Elementary School. In this working arrangement between the two, RSES will have access to several parking spots on the top level of the parking garage during the school year. This will leave all the parking spaces in the garage available to the Town of Vail during peak times like Christmas, New Years, and Spring Break. The project in its entirety helps to create a density within the project site that counteracts the current horizontal sprawl of the town, by imaginatively using the existing areas to meet the community's needs. The project also continues to serve the community and the growing population of the town by providing a base for future development on top of the parking garage. Impact on Surroundings and Community: The addition to Red Sandstone Elementary School creates a large Cafeteria/Commons space as well as expands the Library. Both of these spaces were designed with the intention to double as RSES and Parking Garage Project Narrative Project No. 1627.02 + 1627.02.1 June 26, 2017 Page - 2 assembly areas for community gatherings or school events while providing a beautiful backdrop of natural mountain views. The renovations at Red Sandstone Elementary School extend out of the building to the surrounding school playgrounds. The play areas will be refreshed to offer an accessible play area for all installing new equipment and hardscape playing surfaces. The existing blacktop on the south side of the building will be replaced with a green space providing a new pre-school playground, a variety of outdoor learning, and gathering spaces for use during and after school hours. These upgrades to the outdoor areas will create universal access and improvements to the existing Great Outdoors Colorado Organization (GOCO) playground that is for the entire Red Sandstone community. The parking garage adds several perks to the community from construction to occupancy while taking advantage of the existing infrastructure located on the project site. It creates a large number of new parking spots with direct pedestrian access to the commercial core of Vail via the existing pedestrian bridge, as well as, nearby access to public transit. Meanwhile, the extensive earthwork on the project site is providing the opportunity for all parties around the project site to bring -in upgraded utilities to all facilities. Project Site Circulation: A Traffic Impact Report was completed by Felsburg Holt & Ullevig (May 23, 2017- see attached). The report states that by adding the 160 space parking structure the following impact is seen to the site during AM and PM peak hours: AM peak hour: 34 in, 6 out PM peak hour: 19 in, 45 out These peak traffic volumes entering the site, along with the through traffic of North Frontage Rd only require an eastbound left turn lane of 50 ft. long (a 150 ft. lane is already present). A westbound right turn lane is not warranted but is a borderline condition during peak season; as such a right turn lane will be designed to help alleviate any congestion. The report also mentions that the current construction to build an 1-70 underpass will ultimately result in less traffic traveling this section of North Frontage Road than is currently seen. All aspects of this project were considered with vehicular and pedestrian traffic in mind. The project creates a new one-way road for vehicular traffic throughout the entire site with a pedestrian walk that parallels the road. The safety concern for the increase in vehicular traffic moving past the front of the elementary school was the driving influence to limit the number of parking garage levels that required driving by the school to access that parking level. As a result, only two levels of the parking garage require the motorist to drive past the elementary school. The location of the proposed parking structure has been intentionally located to leverage the pedestrian overpass of 1-70 connecting to Lionshead and Vail Mountain. The lower part of the site will remain a major transit stop for all in town buses and school buses. The project will improve upon the existing configuration of the bus drop off and also allow pedestrians from the parking structure to access the transit stop for connectivity to the in town bus system. The design of the garage allows pedestrian egress from all 4 levels, with the lowest RSES and Parking Garage Project Narrative Project No. 1627.02 + 1627.02.1 June 26, 2017 Page - 3 level being ADA accessible to the transit pick up / drop off location. Pedestrian ramps, walkways, crosswalk striping and lighting will add safety to the pedestrian routes. In town buses will continue to loop through the lower site as occurs with the existing configuration. School bus drop off and pickup will also occur at the transit location. The proposed 40' width of the new bus loop will allow for 2 rows of buses to be parked simultaneously with adequate spacing and width to account for pedestrian circulation. The existing parking spaces in the center of the bus loop area have been removed from the proposed design to separate public parking from the transit area and improve safety and congestion. The proposed access to the upper 3 levels of the garage and the school will be accomplished via a one way drive circumnavigating the proposed parking structure. This will allow a more fluid drop off for parents in front of the school, without the need to turn around and exit the school drive the same way as incoming parking structure users. The one way drive will be very beneficial in the AM peak hours when school and TOV/Vail Resorts workers are accessing the site. The drive has been designed to accommodate the turning movements of the Vail Fire Departments aerial ladder truck (4S ft. long) and large school buses (40 ft. long). The parking structure accesses at each level will be controlled access utilizing entry gates with readers and cameras, similar to the existing Ford Park employee access. The parking structure entries have been designed to accommodate the turning movements of a Chevy Suburban (19 ft. length). All parking spaces and access aisles on proposed surface and structure parking meet Town code for length and width. Existing parking spaces along the access drive and up in the school paved parking area have been reconfigured to allow better maneuverability. Most of the snow storage areas for the proposed improvements are planned for the west end of the project. The parking structure's top level will have a swing gate on the western most access aisle, similar to the Lionshead garage. Snow will be plowed off the edge of the gate in to a landscaped area with a graded sump and proper drainage inlet to collect melt water. The access drive and sidewalk will be plowed to the westernmost curve in the road, where a swing gate will be placed in lieu of standard guardrail to allow for adequate storage. Smaller snow storage areas are proposed for the southern edge of the parking structure and the median along North Frontage Road. Neighborhood Character Impact: All aspects of the project strive to match or improve the character of the surrounding areas. Currently, the exterior of the project has not been updated since 1976, as a result the existing building disrupts the character of the surrounding neighborhood. The project is located along North Frontage Road in Vail, which has a sense of density and activity that this project brings to the site. The adjacent building structures have recently had a surge of new construction and renovations guiding a character shift along the 1-70 corridor reinforcing the idea of density with vertical structures. This project also continues the development of the Mountain Modern Design Aesthetic seen spreading throughout the town. This aesthetic focuses on combining contemporary design movements with elements of traditional mountain design that addresses the unique challenges put on building structures in the mountains. The design style uses exterior building materials that relate to the surrounding elements and mountains such as timber members, local stone accents, and earth tone colors. The parking garage component of the project creates a sense of verticality mirrored throughout RSES and Parking Garage Project Narrative Project No. 1627.02 + 1627.02.1 June 26, 2017 Page - 4 the surrounding building structures; however, due to the natural grading of the project site it the verticality of the parking garage does not disrupt the aesthetics or views from the elementary school. RSES and Parking Garage Project Narrative Project No. 1627.02 + 1627.02.1 June 26, 2017 Page - 5 0 FELSBURG (4 HOLT & ULLEVIG connecting and enhancing communities May 23rd, 2017 MEMORANDUM TO: Chad Salli, Town of Vail FROM: Chris Fasching SUBJECT: Proposed Parking Structure Traffic Impact — Red Sandstone Elementary FHU Project 117177-01 This memorandum provides information concerning the traffic impact associated with a proposed new parking structure to be located next to the Red Sandstone Elementary School in Vail. The structure is proposed to contain 160 spaces (40 of which would be used by the school), and it has been intentionally located to leverage the pedestrian overpass of 1-70 connecting to Lionshead Village and the ski lift access to Vail Mountain. The information provided here is specific to the parking structure's access onto the North Frontage Road relative to peak hour turning movement traffic and the need for acceleration/deceleration lanes. Access to the North Frontage Road is controlled by CDOT, and this study is intended to inform turn lane accel/deceleration lane needs pertaining to the new parking structure. EXISTING CONDITIONS The access onto the North Frontage Road currently exists, and it serves the Red Sandstone Elementary school and a gymnastics facility. Turning movement counts were collected at the access intersection to capture current use traffic demands for three peak hours of the day including the AM peak hour, mid-afternoon peak hour (when school lets out), and the PM peak hour. The through movements along the North Frontage Road were also collected, but it is recognized that the through traffic along the North Frontage Road is not at its peak given a "mud" season traffic count, but school was in full session as was the gymnastics facility. Figure 1 shows the collected turning movement data, as is frontage road data that were collected during a winter peak season. An eastbound left turn deceleration lane currently exists at the site access, measuring approximately 150 feet long (plus a lead-in taper). There is currently no westbound right turn deceleration lane. The posted speed limit is 35 MPH. PROJECTED CONDITIONS The proposed parking structure will serve Lionshead activity including the commercial area as well as skiing. Some of the parking will also be made available for the elementary school. Trip 6300 South Syracuse Way, Suite 600 Centennial, CO 80111 tel 303.721.1440 fax 303.721.0832 www.fliueng.carn infot+fhueng.com May 231, 2017 Memorandum to Chad Salli Page 2 generation estimates associated with the 160 -space structure were estimated from the Lionshead parking structure's entering and existing transactions. A five weekdays worth of data were compiled and averaged representing a peak winter season (the last week of March). These data were related to the size of the Lionshead structure of 1100 spaces to develop trip generation rates. From this analysis, the average hourly trip generation rates for Lionsheads are: • AM peak hour - 0.25 trips per space, 85% inbound • 2:30 to 3:30 PM hour - .25 trips per space, 35% inbound PM Peak hour— 0.40 trips per space, 30% inbound. Applying these to the 160 -space parking structure yields the following trip generation estimates directly associated with the parking structure: AM peak hour — 34 in, 6 out • 2:30 to 3:30 hour — 14 in, 26 out • PM peak hour — 19 in, 45 out Trips were assigned to the proposed access point based on the distribution of trips in and out of the school today as well as trips in and out of Lionshead structure, yielding the following distribution percentage estimates: 60% to/from the east 40% to/from the west Applying these trip distribution percentages to the trip estimates presented, Figure 2 was developed that shows the increase in traffic specifically related to the parking structure. Figure 3 then shows the total peak hour projections developed by summing the traffic of Figure 1 with Figure 2 and rounding up to the nearest five vehicles per hour. Through traffic shown along the North Frontage Road was estimated from peak season projections presented in the 1-70 Underpass Vail, Colorado Freeway Operations Traffic Study prepared by FHU in 2015, which accounts for traffic shifts due to the new 1-70 underpass currently under construction. These shifts will ultimately result in less traffic traveling this section of the North Frontage Road than otherwise would occur given future growth. AUXILARY LANE NEEDS The State Highway Access Code criteria was consulted to assess turn lane needs given the Frontage Road classification. The EB left should be 50 feet long. A total of 150 feet is provided, and therefore no additional lengthening of the lane is needed. The WB right turn deceleration lane is needed when this volume exceeds 50 vehicles per hour, provided at least 150 vehicles per hour occur along the adjacent through lane. Given this, there is not a strong need for a right turn deceleration lane. The PM peak hour is the one time -period representing a border -line condition during peak season. Since this border -line condition would only occur during peak season, it is not a prevailing condition. As such, a right turn deceleration lane is not recommended and is not needed. This should provide adequate information with respect to lane needs at the structure access. If you have any questions or need additional information, please call. E — N IL a) N � a> iz O u � < O � di C)LU X 1 o ' In 1 X X X 0 ERV M N � ERV z X W X LU X N N ajN i 3 txo - ii u N L V L C L CL D��3 cG w��:D G Z W 0 W J _R 40155�� 5j� N M N C i O i76 0 Ell i -�e u n$ CL Lbuo F- u u w O L CL R H cG w��:D E L 2 — N in Eu o O O u O N L � L > Q Q C O O O O bA Z I l7 -�-/ n Q a_ II Q n II I n II X X X X X X X x N M N C i O i76 0 Ell i -�e u n$ CL Lbuo F- u u w O L CL R H cG w��:D Sandra Mutchler, Ca .A. Chief Finaneial Officer sandra.nnrtehler@eagleschools. net June 14, 2017 Town of Vail Planning and Environmental Commission 75 S. Frontage Road Vail, CO 81657 EAGLE COUNTY SCHOOLS IN NOVEMBER 2016, Eagle County residents voted to pass a Bond, providing critical financial resources for Eagle County Schools. The Bond enables significant facility upgrades to ensure our community schools meet the needs of our growing student population. As part of those projects, Red Sandstone Elementary will go through significant renovations. These renovations include but are not limited to: • A much needed cafeteria will be added • Classroom space will increased • Library/media center will be enhanced • Professional development space will be developed • Technology will be enhanced • Windows will be replaced • New flooring and paint • New furniture • Asphalt repair and maintenance • Many other deferred maintenance issues These renovations address programming and maintenance issues. The addition and renovation will free up square footage in the building footprint for the existing number of classrooms to grow to a higher student square footage ratio that meet the current Eagle county School District standards. The existing building programmatic spaces will be rearranged to allow for maximizing square footage within each space. Therefore, there is not a need to increase capacity for student enrollment. Staffing at the school will not increase. 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Print Form PHILIPS Optical systems / LED ❑ LE2 TYPE II /Asymmetrical distribution ❑ LE3 TYPE III /Asymmetrical distribution ❑ LE4 TYPE IV /Asymmetrical distribution Driver options" Voltage ❑Q UNIV (120-277) [:1347 ❑ 480 (not available for 32 LED models) ❑ AST Driver pre-programmed with progressive lamp starting* ❑ CDMG Dynadimmer standard dimming program* ❑ CDMGP Dynadimmer custom dimming program* ❑ CLO Constant Light Output, driver pre-programmed to achieve the same light intensity for the duration of the lifespan of the lamp* ❑ DALI Driver compatible with DALI control systems* ❑X_ DMG Dimmable driver 0-10 volt ❑ OTL Over The Life, driver pre-programmed to signal the end of lamp life* ❑ OVR Dynadimmer override function for use with motion detector or other switching device *Only available with 120 - 277 volts. " For all programmable options please consult the factory for details Surge protective devi Luminaire options ❑ API ANSI/NEMA wattage label ❑ BL Bubble level ❑ OSL3W Motion detector (requires DMG or CDMG) ❑X PH8 Photoelectric cell, twistlock type includes receptacle ❑ RC Receptacle for a twist -lock photocell or shorting cap ❑ SR Strain relief Finish options ❑ GY3 Gray ❑ BR Bronze ❑ WH White ❑ BK Black ❑ EXP Extrusion painted to match cast housing color selected above (standard extrusion color is anodized aluminum). SR RC Strain relief Specifications subject to change without notice. Consult factory for full details. Qvt a o '0% 4000w 0o 0 a® Additional colors are available. Consult factory for complete specifications. LE D G I N E Reversible 4 bolt connection mounting PHILIPS Lamp Composed of high performance white LEDs. ANSI Nominal CCT of 4000K, minimum 70 CRI. Ambient operating temperature range -40C (-40F) to +40C (104F). L70 lumen maintenance projected to be greater than 100,000 hours. Optical system Composed of high performance lenses, protected by a flat tempered glass lens. System is rated IP66. Photometric performance is tested according to IES LM -79. Heat sink The extruded heat sink is made of A6063 aluminum alloy, and is shaped to draw heat away from the LEDs. Product does not use any cooling device with moving parts (has passive cooling device). LED platform The LEDGINE LED platform consist of two LED boards with 48, 64, or 80 LUXEON Rebel LEDs each, as required to provide total LEDs from 96 - 160. The LED boards are removable and replaceable. Wiring Surge protector Luminaire wiring is done using a terminal block located inside the Surge protective device provides all phases protection for line -ground, housing.Terminal block accepts three wires (#2-14 AWG). line -neutral, and neutral -ground in accordance with IEEE /ANSI C62.41.2 C High. Surge rating 10 kV, 10 kA and DOE Model Specification for Hardware and seals Roadway Luminaires Elevated requirements per Appendix D. Surge All hardware shall be stainless steel or corrosion resistant.All seals protection is standard for all product models 120-480v. Driver Electronic driver, operating range 50-60 Hz. Auto -adjusting to input voltage between 120-277 volt AC, or 347-480 volt AC. Minimum power factor 0.90, maxTHD 20%. UL recognized component. 100,000 hours expected life. Optional dimming (0-1 Ov) and digital driver features available. Housing The upper and lower parts of the housing are made of die castA360 aluminum alloy. The 4 -bolt mounting system includes a reversible bracket made of zinc plated steel. Fits on a 1.66" to 2.375" OD by 5" long tenon, fixed by 3/8-16 UNC steel zinc plated bolts.An integral part of the housing permits an adjustment of +/- 5° by steps of 2.5°. Power door The housing is complete with a tool -less removable power door including quick disconnects for ease of service. A tool free latch assembly on the power door allows for easy access to the electrical compartment. PHILIPS 02012 Philips Roadway Lighting All rights reserved. Document order number: RVSTSI OOR02 and sealing devices are lined with silicone. Finish Application of a polyester powder coat paint. (4 mils/ 100 microns). The chemical composition provides a highly durable UV and salt spray resistant finish in accordance with the ASTM -BI 17 standard and humidity proof in accordance with the ASTM -D2247 standard.The specially formulated Lumital powder coat finish is available in standard gray. Additional colors are available. Consult factory for complete specifications. Vibration resistance Meets the ANSI C136.31-2001 table 2,American National Standard for Roadway Luminaire Vibration specifications for Bridge/overpass applications (3G). Certifications and Compliance CSA, UL or cUL. ISO 9001-2008.A11 electrical components are RoHS compliant. Listed on Design Lights Consortium (DLC) Qualified Products List (QPL). Philips Roadway Lighting 10275 W. Higgins Road Rosemont IL 60018 Tel: 847-390-5111 Fax: 847-332-0305 Customer Support/Technical Service: 847-390-5111 www.philips.com/roadwaylighting A Division & Genlyte Thomas Group LLC Town of Vail Standard Exterior Light Pole ROUND STEEL POLE > SPR5 Optional base covers Specifications: Pole: made from a one-piece, 5" round (127 mm) tube of high -tensile Q� carbon steel sealed by a rolled and flattened vertical weld seam and a E welded to both the top and bottom of a steel anchor plate. 7 _ A 2" by41/2" (51 by 114 mm) maintenance opening is complete with cover and copper ground lug. nE s° i ,rBase cover: square base cover made from two pieces of formed r -MMI is -) , aluminum mechanically fastened to the base with stainless LBC1 B105 B50m steel hardware. Finish: See page 142 for Finish details. Options: Base details DE: Pole buried 5'(1524 mm) in the ground (see page 133) o L5: Provision for loudspeaker outlet c (see page 132) = C PH7: Button -type photoelectric cell Standard o £ (specify operating voltage) base cover PH8: Quarter -turn type photoelectric cell „ (specify operating voltage) DR: Duplex receptacle (120V line voltage only) GFI: DR with common ground fault interrupter (120V line voltage only) BA: Banner arm (see page 136) Ps: Plant support (see page 137) MPL: Mid-pole luminaire Two-piece round decorative base cover: WIREWAV 35/16"(s4 mm) LBC1: Cast -aluminum B105: Cast -aluminum BOLT CIRCLE 121/2„ 850: Gast -aluminum i (318 mm) £ Note: The recommended method for calculating EPA (Effective m N i J I Projected Area) isin accordance with AASHTO 2001 standards: for three seconds, the pole is tested in wind gusts equivalent to the strongest winds on record over the past 50 years, and with a 50 3o- pound load (22.7 kg) placed at 1 foot (305 mm) above its center. EE vo 0 o 3 C v Comes with 4 anchor bolts, 8 nuts and 8 washers. 121/2" BLN 3/4" B.C. from: 8" to 121/2" (203 to 324 mm) (318 mm) BLN 1" B.C. from: 8" to 127/8" (203 to 327 mm) CATALOG NOMINAL TENON WALL EPA RATING NUMBER HEIGHT SECTION THICKNESS WEIGHT 90 MPH 110 MPH 120 MPH 150 MPH ANCHOR BOLTS ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ft m in mm in mm Ibs kg sq.ft sq.ft sq.ft sq.ft in Minn SPRSC-14 14 4.27 5 127 0.150 3.8 133 61 26.73 18.07 15.22 9.71 3/4-20 19-508 SPRSJ-14 14 4.27 5 127 0.180 4.6 154 70 30 21.84 18.42 11.8 3/4-20 19-508 SPRSV-14 14 4.27 5 127 0.250 6.4 201 91 30 30 25.56 16.47 3/4-20 19-508 SPRSC-15 15 4.57 5 127 0.150 3.8 141 64 24.44 16.49 13.87 8.83 3/4-20 19-508 SPRSJ-15 15 4.57 S 127 0.180 4.6 163 74 29.52 19.99 16.86 10.77 3/4-20 19-508 SPRSV-15 15 4.57 5 127 0.250 6.4 214 97 30 27.82 23.5 15.12 3/4-20 19-508 SPR5V-16 16 4.88 5 127 0.250 6.4 227 103 30 25.74 21.74 13.99 3/4-20 19-508 SPRSC-18 18 5.49 5 127 0.150 3.8 163 74 18.56 12.39 10.38 6.51 1-36 25-914 SPRSJ-18 18 5.49 5 127 0.180 4.6 191 87 22.63 15.22 12.8 8.1 1-36 25-914 SPRSV-18 18 5.49 S 127 0.250 6.4 252 115 30 21.51 18.15 11.61 1-36 25-914 SPRSC-20 20 6.10 5 127 0.150 3.8 178 81 15.37 10.15 8.48 5.24 1-36 25-914 SPRSJ-20 20 6.10 5 127 0.180 4.6 208 94 18.91 12.61 10.57 6.61 1-36 25-914 SPRSV-20 20 6.10 5 127 0.250 6.4 277 126 26.74 18.09 15.22 9.69 1-36 25-914 SPRSC-22 22 6.71 5 127 0.150 3.8 193 88 12.72 8.27 6.86 4.17 1-36 2S-914 SPRSV-22 22 6.71 5 127 0.250 6.4 303 138 22.68 15.24 12.8 8.07 1-36 2S-914 SPRSV-25 25 7.62 5 127 0.250 6.4 340 154 17.72 11.74 9.81 6.08 1-36 25-914 SPRSV-30 30 9.14 5 127 0.250 6.4 404 183 11.41 7.25 5.96 3.48 1-36 25-914 PHILIPS Note: Philips Lumec reserves the right to modifythe above details to reflect changes in the cast of materials and/or production and/or design Gvithout prior notice_ P27 > POLE AND BRACKET GUIDE LUMEC jEagle County School District Standard Exterior Light Pole Fixtures D -Series Size 0 LED Area Luminaire Y NIGHTTIME FRIENDLY 4ans` Number Hit the Tab key cr mouse over the page inset all interactive elements. 144, + Capable Luminaire This item is an A+ capable luminaire, which has been designed and tested to provide consistent color Specifications appearance and system -level interoperability. EPA: 0.95 ft2 H • All configurations of this luminaire meet the Acuity Brands' specification for chromatic consistency Length: 26 (66.0 cm) W • This luminaire is A+ Certified when ordered with DTLR Width: 13" controls marked by a shaded background. DTL DLL (33D(m) L equipped luminaires meet the A+ specification for Height: -- luminaire to photocontrol interoperability1 (178 cm) • This luminaire is part of an A+ Certified solution for Weight 16 lbs (max): n.�skgl ROAM®2 or XPointTM Wireless control networks, providing out-of-the-box control compatibility with simple commissioning, when ordered with drivers and control options marked by a shaded background' A+ Capable options indicated �. by this color background. To learn more about A+, visit www.acuitybrands.com/aplus. 1. See ordering tree for details. 2. A+ Certified Solutions for ROAM require the order of one ROAM node per luminaire. Sold Separately: Link to Roam; Link to DTL DLL EXAMPLE: DSXO LED 40C 1000 40K T3M MVOLT SPA DDBXD DSXO LED DSXO LED Forward optics 530 530 m 30K 3000K T1S Type Ishort T5S TypeVshort MVOLT^ Shipped included 20( 20 LEDs tons engine) 700 700 m 40K 4000K T2S Type 11 short T5M TypeVmedium 120" SPA Square pole mounting 40( 40 LEDs (two engines) 1000 1000 mA 50K 5000 K T2M Type 11 medium T5W Type Vwide 208" RPA Round pole mounting Rotated optics' (1A) AMBPC Amber T3S Type III short BLC 4cklightcontrol3 2401 WBA 1Alallbracket 30C 30LEDs (oneengine) Bi-Ievel switched dimming, 50%'j ' phosphor T3M Type III medium LCCO Left cornercutoff53 277' SPUMBA Square pole universal mounting adaptor DMG 0-10V dimming extend cutback of honsing for external control (no controls) 12 converted' Part night, dim till dam 'S DF Double fuse (208, 240, " DDBTXD Textured dark bronze DCR T4M TypeIVmedium RCCO Right corner 3475 RPUMBA Round pole universal mounting adaptorb 480V0 DBLBXD TFTM Forward throw cutoff'' 4805 Shipped separately PNMT6D3 Part night, dim 6 hrs ' L90 medium DNATXD KMAS DDBXD U Mist arm mounting bracket adaptor PIRH Bi-Ievel,motion/ambientsensor,15-30'mountingheight, ambient sensor enabled at5fc" PNMT7D3 TSVS Type V very short R90 (specifijfinish)' Shipped installed PIRH1FC3V Bilevel, motion/ambientsensor, 15-30' Shipped installed DDBXD Dark bronze PER NEMA twist -lock receptacle only (no controls) a mounting height, ambient sensor enahl.datlfc HS House -side shield" DBLXD Black PERS Five -mire receptacle only (no controls) BL30 Bi -level switched dimming, 30% 13^ SF Single fuse (120, 277, DNAXD Natural aluminum PER7 Seven -wire receptacle only (no controls) 8a BL50 Bi-Ievel switched dimming, 50%'j ' 347V) " DWHXD V,/hite DMG 0-10V dimming extend cutback of honsing for external control (no controls) 12 PNMTDD3 Part night, dim till dam 'S DF Double fuse (208, 240, " DDBTXD Textured dark bronze DCR ® 1 Dimmable and controllable via ROAM (no controls) PNMTSD3 Part night, dim 5 hrs'� 480V0 DBLBXD Textured black PIR Bilevel,motion/ambientsensor,8-15'mountingheight,ambientsensorenabledat5fc" PNMT6D3 Part night, dim 6 hrs ' L90 Left rotated optics' DNATXD Textured natural PIRH Bi-Ievel,motion/ambientsensor,15-30'mountingheight, ambient sensor enabled at5fc" PNMT7D3 Partnight,dim7hrs' R90 Right rotated optics' aluminum PIRIFC3V Bi-level,motion/ambientsensor,8-15'mountingheight, ambientsensor enabled atlfc" FAO Field adjurableoutput" DDL Difusddrop lens DWHGXD TextureJwhite BS Kroll spikes if L/THON/A One Lithonia Way • Conyers, Georgia 30012 • Phone 800279 8041 • wv,w lithonia com DSXO-LED Rev, 03/29/17 LIGHT/NG Oc 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Page 1 of 6 Ordering Information - Controls & Shields 1 MILL 27F 1.5 J Photocell - SSL twist -lock (120-277V)" DLL347F 1.5 CU L I Photocell -SSL twist-lo(k(347V)" 2 DLL48aF 1.S CU L J Phatacell -SSL twist -hock (48OV)" d .L DSHORTSBKU Shorting cap'" o DSXOEGS DDBXDU External glare shield a N a DSX0HS 20C House -side shield for 20 LED unit° d 3 DSX0HS 30C House -side shield for 30 LED unit" V DSX0HS 4000 House -side shield for 40 LED unit" DSXODDLU 3 Diffused drop lens (polycarbonate) " o PUMBA DUBXD U* Square and round pole universal mount- '*Far round pale maunnng )RPA) only. ing bracket adaptor (specify finish)'= KMAS DDBXDU Mast arm mounting bracket adaptor (spedfy finish)' For more co7trol options, visit DTL and ROAM — External Glare Shield NOTES 1 30 LEDs (30C option) and rotated options (L90 or R90) only available together. 2 AMBPC is not available with BLC, LLCO or RCCO. 3 Not available with HS or DDL. 4 NIVOLT driver operates on any line voltage from 120-277V (50/60 Hz). Specify 120V, 208V, 240V or 277V options only when ordering with fusing (SF, DF options). 5 Not available with single board, 5301 product (20C 530 or 30C 530). Not available with BL30, BL50 or PNMT options. 6 Existing drilled pole only. Available as a separate combination accessory; for retrofd use only: PUMBA (finish) U; 1.5 G vibration load rating per ANCI C136.31, 7 Must order fixture with SPA mounting. Must be ordered as a separate accessory; see Accessories information. For use with 2-3/8" mast arm (not included). 8 Photocell ordered and shipped as a separate line item from Acuity Brands Controls. See accessories. Shorting Cap be order for correct operation when photocontrol is present. 9 If ROAM- node required, it must be ordered and shipped as a separate line item from Acuity Brands Controls. Not available with DCR. Node with integral dimming. 10 DMG option for 347V or 480V requires 1000mA. 11 Specifies a ROAM* enabled luminaire with 0-1 OV dimming capability; PER option required Additional hardware and services required for ROAM"' deployment; must be purchased separately, Call 1-800-442-6745 or email: sales,Aroamservices.net. N/Awith PERS, PERT, BL30, BL50 or PNMT options. Node without integral dimming. Mvolt only. Not available with 347V and 4807 Not available with PIRH1 FC3V, 12 PIR and PIRIFC3V specifythe SensorSwitch SBGR-140DP control; PIRH and PIRI-i specify the SensorSwitch SBGR-6-ODP control; see Outdoor Control Technical Guide for details. Dimming driver standard. Ambient sensor disabled when ordered with DCR. Separate on/off required. Not available with PNMT options. PIR and PIRH options are used with PERS and PERT, additional leads from receptacle are terminated and non-functioning. When PIR and PIRH options are selected with DCR, old style ROAM node must be used or PIRH and PIRH will not function correctly 13 Requires an additional switched circuit. 14 Dimming driver standard- MVOLT only Not available with 347V, 480V, DCR, PER5, PER7 or PNMT options- Not available with PIR1 FC3V and PIRH1 FC3V 15 Dimming driver standard. MVOLT only Not available with 347V, 480V, DCR, PER5, PER7, BL30 or BL50. Not available with PIR1 FC3V and PIRH1 FC3V Separate on/off required. 16 Dimming driver standard. Not available with PER5, PER7, DMG, DCR, BUD, BL50, PNMT, PIR, PIRH, PIR1 FC3V and PIRH1 FC3V 17 Not available with BLC, LCCO and RCCO distribution. Also available as a separate accessory; see Accessories information. 18 Single fuse (SF) requires 120V, 277V or 347V Double fuse (DF) requires 208V, 2407 or 48ov.. 19 Requires luminaire to be specified with PER option. Ordered and shipped as a separate line item from Acuity Brands Controls, 20 For retrofit use only �59v 4.31 i 78' .50 12.3 12.443 Tenon Mounting Slipfitter** 2-3/8" AST20-190 AST20-280 AST20-290 AST20-320 AST20-390 AST20-490 2-7/8" AST25-190 AST25-280 AST25-290 AST25-320 AST25-390 AST25-490 4" AST35-190 AST35-280 AST35-290 AST35-320 AST35-390 AST35-490 • • - • To see complete photometric reports or download .ies files for this product, visit Lithonia Lighting's D -Series Area Size 0 homepage. Isofootcandle plots for the DSXO LED 40C 1000 401<. Distances are in units of mounting height (20'). LEGEND d 3 2 1 a 1 2 3 d 11 4 3 2 1 x 1 2 3 4 114 3 2 1 x 1 2 3 4 114 3 2 1 x 1 3 4 11 ■ 4 4 4 4 0.1 fc ■ 3 3 3 3 0.5 fc 2 z z z ■ 1.0 fc a a + a + a + -2 -2� -2 ZLL' zw d .4 -0 -0 T1S T3M "1N k4MIHS F 3 TSM T -; ' L/THON/A One Lithonia Way • Conyers, Georgia 30012 • Phone 800279 8041 • wv,vv lithonia corn DSXO-LED Rev, 03/29/17 L/GHT/NG © 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Page 2 of 6 Template #8 Top of Pole DSXOsharesa unique drilling pattern with the AERIS` family. Specify this drilling pattern when specifying pales, per the table below. DM19AS Single unit DM29AS 2at90- 0.563" DM28A5 tat 180' DM39A5 3at90— DM49A5 4at 90'* DM32A5 3 a 120'** 1.325" 0 4aa" Example: SSA 20 4C DM19AS DDBXD 2650" (2 PLCS) Visit Dthunla Lighting's POIES(ENTRALtu see uurwideselection alpines, <essaries and educational Las. tap must he 325"O. D. minimum. '*Far round pale maunnng )RPA) only. Tenon Mounting Slipfitter** 2-3/8" AST20-190 AST20-280 AST20-290 AST20-320 AST20-390 AST20-490 2-7/8" AST25-190 AST25-280 AST25-290 AST25-320 AST25-390 AST25-490 4" AST35-190 AST35-280 AST35-290 AST35-320 AST35-390 AST35-490 • • - • To see complete photometric reports or download .ies files for this product, visit Lithonia Lighting's D -Series Area Size 0 homepage. Isofootcandle plots for the DSXO LED 40C 1000 401<. Distances are in units of mounting height (20'). LEGEND d 3 2 1 a 1 2 3 d 11 4 3 2 1 x 1 2 3 4 114 3 2 1 x 1 2 3 4 114 3 2 1 x 1 3 4 11 ■ 4 4 4 4 0.1 fc ■ 3 3 3 3 0.5 fc 2 z z z ■ 1.0 fc a a + a + a + -2 -2� -2 ZLL' zw d .4 -0 -0 T1S T3M "1N k4MIHS F 3 TSM T -; ' L/THON/A One Lithonia Way • Conyers, Georgia 30012 • Phone 800279 8041 • wv,vv lithonia corn DSXO-LED Rev, 03/29/17 L/GHT/NG © 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Page 2 of 6 Lumen Ambient Temperature (LAT) Multipliers Use these factors to determine relative lumen output for average ambient temperatures from 0-40'C (32-104°1`). 01C 32'F 102 10IC 50'F 1 O1 20'C 68'F 1.00 25'C 77'F 1.00 30T 86'F 1.00 40'C 104-F 0.99 Projected LED Lumen Maintenance Data references the extrapolated performance projections for the platforms noted in a 25'C ambient, based on 10,000 hours of LED testing (tested per IESNA LM -86-08 and projected per IESNA TM -21-11). To calculate LLF, use the lumen maintenance factor that corresponds to the desired number of operating hours below. For other lumen maintenance values, contact factory. 0 25.000 50,000 100.000 DSXO LED 20C "1000 1 0.98 0.96 0.93 DSXO LED 40C 1000 = 1 0.98 0.95 0.90 _ DSXO LED 4 1 0.99 0.99 0.99 Electrical Load ofL/THON/A One Lithonia Way • Conyers, Georgia 30012 • Phone 800279 8041 • wv,w lithonia com DSXO-LED Rev, 03/29/17 LAGHT/NG © 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Page 3 of 6 120 208 240 277 347 480 530 35 0.34 0.22 0.21 0.20 -- - 20C 700 45 0.47 0.28 0.24 C.22 018 0.14 1000 72 0.76 0.45 0.39 0.36 0.36 0.26 530 52 0.51 0.31 0.28 0.25 -- - 30C 700 70 0.72 0.43 0.37 0.34 0.25 0.19 1000 104 1.11 0.64 0.56 0.49 0.47 0.34 530 68 0.71 0.41 0.36 0.33 0.25 0.19 40C 700 91 0.94 0.55 0.48 0.42 0.33 0.24 1000 138 1.45 0.84 0.73 0.64 0.69 0.50 ofL/THON/A One Lithonia Way • Conyers, Georgia 30012 • Phone 800279 8041 • wv,w lithonia com DSXO-LED Rev, 03/29/17 LAGHT/NG © 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Page 3 of 6 Performance DataLumen Output Lumen values are from photometric tests performed in accordance with IESNA LM -79-08. Data is considered to be representative of the configurations shown, within the tolerances allowed by Lighting Facts. Contact factory for performance data on any configurations not shown here. ifL/THON/A One Lithonia Way • Conyers, Georgia 30012 • Phone 800279 8041 • www lithonia com DSXO-LED Rev, 03/29/17 LIff"MN7. © 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Page 4 of 6 Performance DataLumen Output Lumen values are from photometric tests performed in accordance with IESNA LM -79-08. Data is considered to be representative of the configurations shown, within the tolerances allowed by Lighting Facts. Contact factory for performance data on any configurations not shown here. ifL/THON/A One Lithonia Way • Conyers, Georgia 30012 • Phone 800279 8041 • www lithonia com DSXO-LED Rev, 03/29/17 LIGHT/NG Oc 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Page 5 of 6 Performance Data FEATURES & SPECIFICATIONS INTENDED USE The sleek design of the D -Series Size 0 reflects the embedded high performance LED technology. It is ideal for many commercial and municipal applications, such as parking lots, plazas, campuses, and pedestrian areas. CONSTRUCTION Single -piece die-cast aluminum housing has integral heat sink fins to optimize thermal management through conductive and convective cooling. Modular design allows for ease of maintenance and future light engine upgrades. The LED driver is mounted in direct contact with the casting to promote low operating temperature and long life. Housing is completely sealed against moisture and environmental contaminants (IP65). Low EPA (0.95 ft') for optimized pole wind loading. FINISH Exterior parts are protected by a zinc -infused Super Durable TGIC thermoset powder coat finish that provides superior resistance to corrosion and weathering. A tightly controlled multi -stage process ensures a minimum 3 mils thickness for a finish that can withstand extreme climate changes without cracking or peeling. Available in both textured and non -textured finishes OPTICS Precision -molded proprietary acrylic lenses are engineered for superior area lighting distribution, uniformity, and pole spacing_ Light engines are available in 3000 K, 4000 K or 5000 K (70 CRI) or optional 3000 K (70 minimum CRI) or 5000 K (70 CRI) configurations- The D -Series Sze 0 has zero uplight and qualifies as a Nighttime Friendly- product, meaning it is consistent with the LEEDx and Green Globes^^ criteria for eliminating wasteful uplight. ELECTRICAL Light engine(s) configurations consist of 20, 30 or 40 high -efficacy LEDs mounted to metal -core circuit boards to maximize heat dissipation and promote long life (up to L99/100,000 hours at 25'C). Class 1 electronic drivers are designed to have a power factor >90%, THD <20%, and an expected life of 100,000 hours with <1%failure rate. Easily serviceable IOkV or 6kV surge protection device meets a minimum Category C Low operation (per ANSI/IEEE C62.41.2). INSTALLATION Included mounting block and integral arm facilitate quick and easy installation. Stainless steel bolts fasten the mounting block securely to poles and walls, enabling the D -Series Size 0 to withstand up to a 3.0 G vibration load rating per ANSI C136,31, The D -Series Size 0 utilizes the AERIS'"" series pole drilling pattern (template #8). Optional terminal block and NEMA photecentrol receptacle are also available. LISTINGS UL Listed for wet locations. Light engines are IP66 rated; luminaire is IP65 rated. Rated for -40'C minimum ambient. U.S. Patent No. D672,492 S. International patent pending. DesignGghts Consortium® (DLC) qualified product- Not all versions ofthis product may be DLC qualified. Please check the DLC Qualified Products List at wwwdesignlights_ org to confirm which versions are qualified_ WARRANTY 5 -year limited warranty Complete warranty terms located at: www.acu itybrands.com7CustemerResources/Terms_and_conditions.aspx Note: Actual performance may differ as a result of end-user environment and application. All values are design or typical values, measured under laboratory conditions at 25 'C. Specifications subject to change without notice. OFL/THON/A One Lithonia Way • Conyers, Georgia 30012 • Phone 800279 8041 • www lithonia com DSXO-LED Rev, 03/29/17 LIGHT/NG Oc 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Page 6 of 6 Parking Garage Wall Mounted Light Fixture Cree EdgeTM Series LED Security Wall Pack Luminaire Product Description The Cree Edge TM wall mount luminaire has a slim, low profile design. The luminaire end caps are made from rugged die cast aluminum with integral, weathertight LED driver compartments and high performance aluminum heat sinks specifically designed for LED applications. Housing is rugged aluminum. Includes a lightweight mounting box for installation over standard and mud ring single gang J -Boxes. Secures to wall with four 3/16" (5mm) screws (by others). Conduit entry from top, bottom, sides and rear. Allows mounting for uptight or downlight. Designed and approved for easy through -wiring. Includes leaf/debris guard. Applications: General area and security lighting Performance Summary Patented Nar- ic° Product Technology Made in the U.S.A. of U.S. and imported parts CRI: Minimum 70 CRI CCT: 4000K (+/- 301 5700K (+/- 500K) standard Limited Warranty': 10 years on luminaire/10 years on Colorfast DeltaGuard' finish *see http://lig hti ng.cree.ca m/warranty for warranty terms Accessories Field -Installed Bird Spikes Hand -Held Remote XA-BRDSPK XA-SENSREM - For successful implementation of the programmable multi-level option, a minimum of one hand-held remote is required Ordering Information Example: 5 EC-EDG-2M-W M -O6 -E -U L -SV -700 141b,011i' 18.3" Dim. "A" (464m m ) 02 9.9"(251 mm] 201bs.(9.lkg] 4.1 " 11.9" (303mml (104mm) 06 13.9" (353mml 25 lbs. (I1.3kg] 08 15.9" (404mml LED Count (x10) Dim. "A" Weight 02 9.9"(251 mm] 201bs.(9.lkg] 04 11.9" (303mml 22 Lbs. (I C.Okgl 06 13.9" (353mml 25 lbs. (I1.3kg] 08 15.9" (404mml 27 [Ins. (122kg] 10 17.9" (455mml 31 lbs. (14.1 kg] 12 19.9" (505mml 32 Lbs. (I4.5kg] SEC-EDG 3M WM 06 E UL SV 350 P LED Product Optic Mounting Count Series Voltage Calor Drive Options (x10) Options Current SEC-EDG 2M WM 02 E UL BK 350 DIM 0-10V Dimming Type II Medium Wall Mount 04 Universal Black 35OmA - Control by others 2MB 06 120-277V B2 525 - Refer to Dimming spec sheet for details Type II Medium w/BLS 08 UH Bron2e 525mA - Can't exceed specified drive current 25 10 Universal 5V -Available with 20-80 LEDs F Fuse Type II Short 347-480V Silver 700 - Refer to ML spec sheet for availability with ML options 25B 12 34 WH 700mA - Available with UL voltage only Type II Short v//BLS 347V White -Available with 20-60 LEDs - When code dictates fusing, use time delay fuse 3M ML Multi -Level Type III Medium - Refer to ML spec sheet for details 3MB - Intended for downlight applications of O° tilt Type III Medium w/BLS P Photocell 4M - Refer to ML spec sheet for availability with ML options Type IV Medium - Must specify UL or 34 voltage 4MB PML Programmable Multi -Level Type IV Medium w/BLS - Refer to PML spec sheet for details - Intended for downlight applications of W tilt 40K 4000K Color Temperature - Minimum 70 CRI - Color temperature per luminaire C (9 US I I • t 1911sup, Rev. Date: V2 07/28/2016 U5: lighting.cree.com/lighting T (800) 236-6800 F (262) 504-5415 Canada: www.cree.com/canada CREE'.- T (800) 473-1234 F (800) 890-7507 Cree EdgeTM LED Security Wall Pack Luminaire Product Specifications CONSTRUCTION & MATERIALS • Slim, low profile design • Luminaire sides are rugged die cast aluminum with integral, weathertight LED driver compartment and high performance aluminum heat sinks specifically designed for LED applications • Housing is rugged aluminum • Furnished with low copper, light weight mounting box designed for installation over standard and mud ring single gang J -Boxes • Luminaire can also be direct mounted to a wall and surface wired • Secures to wall with four 3/16" (5mm) screws (by others) • Conduit entry from top, bottom, sides, and rear • Allows mounting for uptight or downlight • Designed and approved for easy through -wiring • Includes leaf/debris guard • Exclusive Colorfast DeltaGuard® finish features an E -Coat epoxy primer with an ultradurable powder topcoat, providing excellent resistance to corrosion, ultraviolet degradation and abrasion. Black, bron2e, silver and white are available • Weight: See Dimensions and Weight Chart on page 1 ELECTRICAL SYSTEM • Input Voltage: 120-277V or 347-480V, 50/60Hz, Class 1 drivers • Power Factor: > 0.9 at full load • Total Harmonic Distortion: < 20% at full load • Integral weathertight J -Bax with leads (wire nuts] for easy power hook up • Integral 1 01k surge suppression protection standard • To address inrush current, slow blow fuse or type C/D breaker should be used • Maximum 10V Source Current: 20 LED (350mAJ: 10mA; 20LED (525 & 700 mA) and 40-120 LED: 0.15mA REGULATORY & VOLUNTARY QUALIFICATIONS • cULus Listed • Suitable for wet locations • Meets FCC Part 15 standards for conducted and radiated emissions • Enclosure rated IP66 per IEC 60529 when ordered without P, PML or ML options • 101kV surge suppression protection tested in accordance with IEEE/ANSI C62.41.2 • Luminaire and finish endurance tested to withstand 5,000 hours of elevated ambient salt fog conditions as defined in ASTM Standard B 117 • DLC qualified. Exceptions apply when ordered with full backlight control. Please refer to www.designtights.org/QPL for most current information • Dark Sky Friendly, IDA Approved. Please refer to www.darksky.org/for most current information • Meets Buy American requirements within ARRA Electrical Data* LED Count (x10) System Watts 120-480V Total Current 120V 208V 240V 277V 347V 480V 350mA 02 25 0.21 0.13 0.11 0.10 0.08 0.07 04 46 0.36 0.23 0.21 0.20 0.15 0.12 06 66 0.52 0.31 0.28 0.26 0.20 0.15 08 90 0.75 0.44 0.38 0.34 0.26 0.20 10 110 0.92 0.53 0.47 0.41 0.32 0.24 12 130 1.10 0.63 0.55 0.48 0.38 0.28 525mA 02 37 0.30 0.19 0.17 0.16 0.12 0.10 04 70 0.58 0.34 0.31 0.28 0.21 0.16 06 101 0.84 0.49 0.43 0.38 0.30 0.22 08 133 1.13 0.66 0.58 0.51 0.39 0.28 700mA 02 50 0.41 0.25 0.22 0.20 0.15 0.12 04 93 0.78 0.46 0.40 0.36 0.27 0.20 06 134 1.14 0.65 0.57 0.50 0.39 0.29 Electricat data at 25'C (77' F] Recommended Cree EdgeTM Series Lumen Maintenance Factors (LMF)' Initial 25K hr 50K hr 75K hr 100K hr Ambient LMF Projected' Projected' Calculated' Calculated' LMF LMF LMF LMF 5'C (41 'F1 1.04 0.99 0.97 0.95 0.93 10'C (50'Fi 1.03 0.98 0.96 0.94 0.92 15'C (59'F] 1.02 0.97 0.95 0.93 0.91 20'C (68'Fl 1.01 0.96 0.94 0.92 0.90 25°C (77-F1 1.00 0.95 0.93 0.91 0.89 Lumen maintenance values at 25'C are catcutated per TM -21 based on LM -80 data and in-situ turninaire testing 'In accordancewith IESNATM-21-11, Projected Values represent mterpdated value based an time durations that are within six times (64 the IESNA LM -80-08 totattect duction (in hours] let the device under testing IIDUT] i.e. the packaged LED chip] 'In accordancewith IESNATM-21-11, Calculated Values represent time durations that exceed six times (64 the IESNA LM -80-08 total test duration (in hours] for the device under testing ((DUT] i.e. the packaged LED chip] US: lighting.cree.com/lighting T (800) 236-6800 F (262) 504-5415 Canada: www.cree.com/canada CREE'.- T (800) 473-1234 F (800) 890-7507 Cree EdgeTM LED Security Wall Pack Luminaire Photometry All published luminaire photometric testing performed to IESNA LM -79-08 standards by a NVLAP accredited laboratory. To obtain an IES file specific to your project consult: http://tighting.cree.com/products/outdoor/wall-mount/cree-edge-series-5 2M ITL Test Report #: 79174 SEC- EDG-2M-**-06-E-U L -700-40K InitiaL Delivered Lumens: 11,128 2MB SEC-EDG-2M-**-08-E-U L-525-40 K Mounting Height: 10' (3.0m) A.F.G. Initial Delivered Lumens: 11,835 InitiaL FC at grade CSA Test Report #:6447 SEC-EDG-2MB **-08-E-UL-525-4GK ARE-EDG-2MB **-06-E-UL-700-40K Mounting Height: 10' (3.Oml A.F.G. Initial Delivered Lumens: 7,953 Initial Delivered Lumens: 8,915 Initiat FC at grade US: lighting.cree.com/lighting T (800) 236-6800 F (262) 504-5415 Type II Medium Distribution 4000K 5700K LED Count (x10] Initial Delivered Lumens' BUG Ratings" PerTM-15-11 Initial Delivered Lumens' BUG Ratings' PerTM-15-11 350mA 02 2,138 B1 UO G1 2,220 B1 UO 61 04 4,276 B1 UO G1 4,440 B1 UO G1 06 6,340 B2 UO G2 6,584 B2 UO G2 08 8,454 B2 UO G2 8,779 B2 UO G2 10 10,542 B3 UO G3 10,947 B3 UO G3 12 12,650 B3 UO G3 13,137 B3 UO G3 525mA 02 2,993 B1 U061 3,108 B1 UO 61 04 5,986 B2 U062 6,216 B2 UO G2 06 8,876 B2 U062 9,218 B2 UO G2 08 11,835 B3 UO 63 12,290 B3 UO G3 700mA 02 3,656 B1 UO G1 3,796 B1 UO G1 04 7,311 B2 UO G2 7,593 B2 UO G2 06 10,842 B3 UO G3 11,259 B3 UO G3 * Initial delivered lumens at 25'C (77'F1 "Far mare information en the IES BUG (Backlight-UpOght-Glare] Rating visit: www.ies.arg/PDF/Erratas/TM-15-116ug RatingsAddendum.pdf Type II Medium Distribution w/BLS 4000K 5700K LED Count (x10) Initial Delivered Lumens' [BUG Ratings" PerTM-15-11 Initial Delivered Lumens' BUG Ratings" PerTM-15-11 350mA 02 1,610 Be U061 1,672 Be UO 01 04 3,221 Be U061 3,345 Be UO 61 06 4,776 B1 U061 4,959 B1 UO G1 08 6,368 B1 UO G1 6,613 B1 UO G2 10 7,941 B1 U062 8,246 B1 UO G2 12 9,529 B1 U002 9,895 B1 UO G2 525mA 02 2,254 Be UO G1 2,341 Be UO G1 04 4,509 B1 UO G1 4,682 B1 UO G1 06 6,686 B1 UO G2 6,943 B1 U062 08 8,915 B1 UO G2 9,258 B1 UO 62 700mA 02 2,754 Be UO G1 2,860 Be UO 61 04 5,507 B1 UO G1 5,719 B1 UO 61 06 8,167 B1 UO G2 8,481 B1 UO 62 * Initial delivered lumens at 25'C (77'Fl ** For more information an the IES BUG (BackOght-Uplight-Glare1 Rating visit: www.ies.orq/PDF/Erratas/TM-15-11 Bug RatingsAddendum.pdf CREE'.- Canada: www.cree.com/canada T (800) 473-1234 F (800) 890-7507 Cree EdgeTM LED Security Wall Pack Luminaire Photometry All published luminaire photometric testing performed to IESNA LM -79-08 standards by a NVLAP accredited laboratory. To obtain an IES file specific to your project consult: http://tighting.cree.com/products/outdoor/wall-mount/cree-edge-series-5 25 ITL Test Report p: 79175 SEC-EDG-25 **-06-E-UL-700-40K Initial Delivered Lumens: 11,704 25B ■■■iii■ !Wool SEC -E UG -25-* *-08-E-U L -525-40K Mounting Height: 10' 13.0m] A.F.G. Initial Delivered Lumens: 12,604 Initial FC at grade CSA Test Report H: 6454 SEC-EDG-25B-**-08-E-1JL-525-40K ARE-EDG-25B **-06-E-UL-700-40K Mounting Height: 10' (3.0m] A.F.G. Initial Delivered Lumens: 9,202 Initial Delivered Lumens: 9,683 Initial FC at grade US: lighting.cree.com/lighting T (800) 236-6800 F (262) 504-5415 Type II Short Distribution 4000K 5700K LED Count (x10] Initial Delivered Lumens" BUG Ratings- PerTM-15-11 Initial Delivered Lumens' BUG Ratings" PerTM-15-11 350ni 02 2,277 B1 UO G1 2,364 B1 UO 61 04 4,553 B1 UO G1 4,728 B1 UO 01 06 6,752 B2 UO G2 7,012 B2 UO 32 08 9,003 B2 UO G2 9,349 B2 UO 62 10 11,226 B3 UO G3 11,658 B3 UO 63 12 13,472 B3 UO G3 13,990 B3 UO G3 525mA 02 3,187 B1 UO 01 3,310 B1 UO 61 04 6,375 B2 UO G2 6,620 B2 UO 62 06 9,453 B2 UO 62 9,816 B3 UO 03 08 12,604 B3 UO 63 13,088 B3 UO G3 700mA 02 3,893 B1 UO G1 4,043 B1 UO 01 04 7,786 B2 UO G2 8,086 B2 UO 02 06 11,546 B3 UO G3 11,990 B3 UO 03 * Initial delivered lumens at 25'C (77'F1 ** For more information on the IES BUG (Ba, klight-Uplight-GLarel Rating visit: www.ies.org/PDF/Erretas/TM-15-11 Bug RatingsAddendum.pdf Type II Short Distribution w/BLS 4000K 5700K LED Count (x10] Initial Delivered Lumens- BUG Ratings- Per TM -15-11 Initial Delivered Lumens' BUG Ratings" Per TM -15-11 350mA 02 1,749 BO UO G1 1,816 BO UO G1 04 3,498 B1 UO 01 3,633 B1 UO 61 06 5,188 B1 UO 61 5,387 B1 UO 61 08 6,917 B1 UO 61 7,183 B1 UO 61 10 8,625 B2 UO 61 8,957 B2 UO G1 12 10,350 B2 UO G2 10,748 B2 UO 02 525mA 02 2,449 B1 UO G1 2,543 B1 UO 01 04 4,898 B1 UO G1 5,086 B1 UO 01 06 7,263 B1 UO 61 7,542 B1 UO 61 08 9,683 B2 UO G2 16,056 B2 UO 62 700ni 02 2,991 B1 UO G1 3,106 B1 UO 61 04 5,982 B1 UO G1 6,212 B1 UO 61 06 8,871 B2 UO G1 9,212 B2 UO 52 * Initial delivered lumens at 25'C (77'F] ** Far more Wet nnation on the IES BUG (Backlight-Uplight-Glarel Rating visit: www.i,s.,rg/PDF/Erratas/TM-15-113 ug RatingsAdd end um.pdf CREE'.- Canada: www.cree.com/canada T (800) 473-1234 F (800) 890-7507 Cree EdgeTM LED Security Wall Pack Luminaire Photometry All published luminaire photometric testing performed to IESNA LM -79-08 standards by a NVLAP accredited laboratory. To obtain an IES file specific to your project consult: http://tighting.cree.com/products/outdoor/wall-mount/cree-edge-series-5 3M I ITLTest Report p: 79173 SEC- EDG-3M-**-06-E-U L -700-40K Initial Delivered Lumens: 10,343 3MB 1 �V SEC-EDG-3 M-**-08-E-U L-525-40 K Mounting Height: 10' (3.0m) A.F.G. Initial Delivered Lumens: 11,220 Initial FC at grade CSA Test Report H: 6448 SEC-EDG-3MB-**-08-E-UL-525-40K ARE-EDG-3MB **-06-E-UL-700 Mounting Height: 10' (3.0m] A.F.G. Initial Delivered Lumens: 7,740 Initial Delivered Lumens: 8,300 Initial FC at grade US: lighting.cree.com/lighting T (800) 236-6800 F (262) 504-5415 Type III Medium Distribution 4000K 5700K LED Count (x10] Initial Delivered Lumens' BUG Ratings" PerTM-15-11 Initial Delivered Lumens' BUG Ratings" PerTM-15-11 350ni 02 2,027 B1 UO G1 2,105 B1 UO 61 04 4,054 B1 UO G1 4,209 B1 UO 31 06 6,011 B2 UO G2 6,242 B2 UO G2 08 8,015 B2 UO G2 8,323 B2 UO G2 10 9,994 B3 UO G3 10,379 B3 UO G3 12 11,993 B3 UO G3 12,454 B3 UO G3 525mA 02 2,837 B1 UO 61 2,947 B1 UO 61 04 5,675 B2 UO G2 5,893 B2 UO 62 06 8,415 B2 UO 62 8,739 B2 UO G2 08 11,220 B3 UO 63 11,652 B3 UO G3 700ri 02 3,466 B1 UO G1 3,599 B1 UO G1 04 6,932 B2 UO G2 7,198 B2 UO G2 06 10,279 B3 UO G3 10,674 B3 UO G3 * Initial delivered lumens at 25'C (77'F1 *' Formore information on the IES BUG (Backlight-Uplight-Glarel Rating visit: w w.is.org/PDF/Erratas/TM-15-11 Bug RatingsAddendum.pdf Type III Medium Distribution w/BLS 4000K 5700K LED Count (x10) Initial Delivered FRab3nTgs'= -15-11 Initial DeliveredRatigs"Lumens' Lumens' BUG PerTM-15-11 350ri 02 1,499 B1 UO G1 1,557 B1 UO 61 04 2,999 B1 UO 61 3,114 B1 UO 61 06 4,446 B1 UO G1 4,617 B1 UO G1 08 5,929 B1 UO G2 6,157 B1 UO G2 10 7,393 B1 UO G2 7,677 B1 UO G2 12 8,872 B1 UO G2 9,213 B1 UO G2 525mA 02 2,099 B1 UO G1 2,180 B1 UO G1 04 4,198 B1 UO G1 4,359 B1 UO G1 06 6,225 B1 UO G2 6,464 B1 UO 62 08 8,360 B1 UO G2 8,619 B1 UO G2 700ni 02 2,564 B1 UO G1 2,662 B1 UO 61 04 5,127 B1 UO G2 5,325 B1 UO 62 06 7,603 B1 UO G2 7,896 B1 UO 62 * Initial delivered turners at 25'C (77'F1 ** Formore information on the IES BUG (Backlight-Uplight-Glarel Rating visit: w w.ics.org/PDF/Erratas/TM-15-11 Bug RatingsAddendum.pdf CREE'.- Canada: www.cree.com/canada T (800) 473-1234 F (800) 890-7507 Cree EdgeTM LED Security Wall Pack Luminaire Photometry All published luminaire photometric testing performed to IESNA LM -79-08 standards by a NVLAP accredited laboratory. To obtain an IES file specific to your project consult: http://tighting.cree.com/products/outdoor/wall-mount/cree-edge-series-5 4M ITL Test Report #:78793 SEC- EDG-4M-**-06-E-U L -700-40K Initial Delivered Lumens: 11,607 4MB CSA Test Report #: 6449 ARE -ED G-4 M B-**-12-E-U L -525-40K Initial Delivered Lumens: 13,155 5 E C -E U G-4 M-* *-08-E-U L-525-40 K Mounting Height: 10' 13.0m] A.F.G. Initial Delivered Lumens: 11,835 Initial FC at grade SEC-FDG-4MB-* *-08- E -U L-525-40 K Mounting Height: 10' (3.0m] A.F.G. Initial Delivered Lumens: 8,915 Initial FC at grade Type IV Medium Distribution 4000K 5700K LED Count (x10] Initial Delivered Lumens" BUG Ratings- PerTM-15-11 Initial Delivered Lumens* BUG Ratings" Per TM -15-11 350mA 02 2,138 B1 UO G1 2,220 B1 UO 61 04 4,276 B1 UO G1 4,440 B1 UO 01 06 6,340 B2 UO G2 6,584 B2 UO 32 08 8,454 B2 UO G2 8,779 B2 UO 62 10 10,542 B2 UO G2 10,947 B3 UO 63 12 12,650 B3 UO G3 13,137 B3 UO G3 525mA 02 2,993 B1 UO 01 3,108 B1 UO 61 04 5,986 B2 UO G2 6,216 B2 UO G2 06 8,876 B2 UO 62 9,218 B2 UO 02 08 11,835 B3 UO 63 12,290 B3 UO G3 700mA 02 3,656 B1 UO G1 3,796 B1 UO 01 04 7,311 B2 UO G2 7,593 B2 UO 02 06 10,842 B3 UO G3 11,259 B3 UO 03 * Initial delivered omens at 25'C (77'F1 ** F.,rmore hfw tostion on the IES BUG (Backlight-Uplight-Glarel Rating visit: www.i.s.org/PDF/Erratas/TM-15-11 Bug RatingsAddendum.pdf Type IV Medium Distribution w/BLS 4000K 5700K LED Count (x10] Initial Delivered Lumens- BUG Ratings'- Per TM -15-11 Initial Delivered Lumens' BUG Ratings" Per TM -15-11 350mA 02 1,610 BO UO G1 1,672 BO UO 01 04 3,221 B1 UO 01 3,345 B1 UO 61 06 4,776 B1 UO 61 4,959 B1 UO 61 08 6,368 B1 UO 62 6,613 B1 UO 02 10 7,941 B1 UO 62 8,246 B1 UO G2 12 9,529 B1 UO G2 9,895 B1 UO 02 525mA 02 2,254 BO UO G1 2,341 BO UO 01 04 4,509 B1 UO G1 4,682 B1 UO 01 06 6,686 B1 UO G2 6,943 B1 UO 62 08 8,915 B1 UO G2 9,258 B1 UO 62 700ni 02 2,754 BO UO G1 2,860 BO UO 61 04 5,507 B1 UO G1 5,719 B1 UO 52 06 8,167 B1 UO G2 8,481 B1 UO 52 * Initial delivered lumens at 25'C (77'F1 ** Formore information on the IES BUG (Backlight-Uplight-6Larel Rating visit: www.ies.org/PDF/Erratas/TM-15-11 Bug RatingsAddendum.pdf © Cree, Inc. and/or one of its subsidiaries. All rights reserved. For informational purposes only. Content is subject to change. CREE'.-Patent tentwww.cree.com/patents. Cree"', NanoDptic"', and Colorfast DeltaGuard"' are registered trademarks, and the Cree Logo and Cree Edger" are trademarks of Cree, Inc. The UL Logo is a registered trademark of UL LLC. The DLC CPL logo is a registered trademarks ofNortheast Energy Efficiency Partnerships, Inc. US: lighting.cree.com/lighting T (800) 236-6800 F (262) 504-5415 Canada: www.cree.com/canada T (800) 473-1234 F (800) 890-7507 RSES Building Mounted Light Fixture WST LED Architectural Wall Sconce Specifications Luminaire Height: 8-1/2" (21 S9 cm) Width: 17" (43.18 cm) Depth: 10-3/16" (25.9 cm) Weight: 20 lbs (9-1 kg) �w� o F — M, 4%. Ni MENDIV Optional Back Box (BBW) Height: 4" (10.2 cm) Width: 5-1/2" Visual comfort forward throw MVOLTI 277' (14.0 cm) Depth: 1-112" P2 3,000 Lumen package 30K 3000 K VW (3.8 cm) FOR 3/4" NPT SIDE -ENTRY INC, Numumbe Number Noses Hit the Tab key or mouse over the page to see all interactive elements. Introduction The WST LED is designed with the specifier in mind. The traditional, trapezoidal shape offers a soft, non-pixilated light source for end-user visual comfort. For emergency egress lighting, the WST LED offers six battery options, including remote. For additional code compliance and energy savings, there is also a Bi -level motion sensor option. With so many standard and optional features, three lumen packages, and high LPW, the WST LED is your "go to" luminaire for most any application. Ordering WST LED Information Performance Package Distribution EXAMPLE: WST LED P1 40K VF MVOLT DDBTXD WST LED P1 1,500 Lumen package 27K 2700 K VF Visual comfort forward throw MVOLTI 277' Shipped included P2 3,000 Lumen package 30K 3000 K VW Visual comfortmiide 120' 347 (blank) Surface mounting bracket P3 6,000 Lumen package 40K 4000 K 208' 480 Shipped separately 50K 5000 K 240' BBW Surface -mounted back box2 PBBW Premium surface-mounted back box" �r rFinish (required) PE Photoelectric cell, button type E7WC Emergency battery backup (cold,71SI)'a DDBXD Dark bronze PER NEMA t� iist-lack receptacle only E7WHR Remote emergency battery backup (remote 7W)79 DBLXD Black PERS Five -wire receptacle only E20VVH Emergency battery backup (2018),1° DNAXD Natural aluminum PER7 Seven -wire receptacle only E20VVC Emergency battery backup (cold,20V,1)"1° DWHXD VVhite PIR Motion/Ambient Light Sensor, 8-15' mounting height" E23WHR Remote emergency battery backup (remote 20141)19 DSSXD Sandstone PIRIFC3V Mori on/ambientsensor, 8-15'mounting height, ambient sensor enabled atlf2' LCE Left side cond uit entry' DDBTXD Textured dark bronze PIRH 180° motion/ambientI ghtsensor, 15-30' mounting height" RCE Rightside can duit entry DBLBXD Textured black PIRHIFC3V Motion/ambientsensor, 15-30' mounting height, ambientSensor enabled atlfc, DNATXD Textured natural aluminum SF Single fuse (120, 277,347V1, Shipped separately DWHGXD Textured white DF Double fuse (208, 240, 480V), RBPW Retrofit back plate' DSSTXD Textured sandstone DS Dual switching' VG Vandal guard'` E7WH Emergency battery backup (7VV)- WG VVireguard'- Accessories ordered and shipped separately WSTVCPBB\N DDBXD U Premium Surface - mounted back box WSBBW DDBTXU Surface -mounted back box RBPW DDBXDU Retrofit back plate NOTES 1 MVOLT driver operates on any line voltage from 120-277V (50/60 Hz). Specify 120, 208, 240 or 277 options only. when ordering with button type photocell (PE), fusing (SF, DF), or dual switching (DS). 2 Also available as a separate accessory; see accessories information. 3 Top conduit entry standard. 4 Not available with PE, PER, PERS, PER7, VG or WG. 5 Not available with MVOLT option. Button photocell (PE) can be ordered with a dedicated voltage option. Single fuse (SF) requires 120, 277 or 347 voltage option. Double fuse (DF) requires 208, 240 or 480 voltage option. 6 Not available with E7WH, E7WC, E7WHR, E20WC, E20WH, or E23WHR. Used with inverter system. Not available with 347/480V. Not available with PE, PER, PERS & PER7. 7 Not available with 347/480V 8 Battery pack rated for -20' to 40'C. 9 Comes with PBBW. 10 Warranty period is 3 -years. 11 Not available with BBW. 12 Must order with fixture; not an accessory. fLITffVAii One Lithonia Way • Conyers, Georgia 30012 • Phone 800.279.8041 • www.lithoniacom WST-LED AL /"A ff TIA ii © 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Rev. 03/30/17 NEmergency Battery Operation The emergency battery backup is integral to the luminaire- no external housing required! This design provides reliable emergency operation while maintaining the aesthetics of the product. All emergency backup configurations include an independent secondary driver with an integral relay to immediately detect AC power loss, meeting interpretations of NFPA 70/NEC 2008 - 700.16 The emergency battery will power the luminaire for a minimum duration of 90 minutes (maximum duration of three hours) from the time supply power is lost, per International Building Code Section 1006 and NFPA 101 Life Safety Code Section 7.9, provided luminaires are mounted at an appropriate height and illuminate an open space with no major obstructions. The examples below show illuminance of 1 fc average and 0.1 fc minimum of the P1 power package and VF distribution product in emergency mode. 12' MH 10' x 10' Gridlines - 10, 8' and 12' Mounting Height WST LED P1 27K VF MVOLT E7WH Lumen Output Lumen values are from photometric tests performed in accordance with IESNA LM -79-08. Data is considered to be representative of the configurations shown, within the tolerances allowed by Lighting Facts. WST LED P2 40K VF MVOLT E20WH Lumen Ambient Temperature (LAT) Multipliers Use these factors to determine relative lumen output for average ambient temperatures from 040'C (32-104°F). 01C 32'F 1.03 1010 50'F 1.02 20'C 68'F 1.01 251C 77`F 1.00 30'C 86'F 0.99 40'C 104'F 0.98 Projected LED Lumen Maintenance Values calculated according to IESNA TM -21-11 methodology and valid up to 40`C. ® 0 25,000 50,000 100,000 1.0 >0.95 >0.92 >0.87 ��QQQ®®QQQ®®QQQ®QQQ® 17 120 208 24�277147 1 0.1 0.06 0.05 0.04 P1 14 -- --- --- -- 0.04 003 P1 DS 14 0.12 0.07 r r 25 0.21 0.13 0.11 0.1 --- - P2 30 0.09 0.06 P2 DS 25 0.21 0.13 0.11 0.1 --- - 50 0.42 0.24 0.21 0.19 P3 56 --- - --- - 0.16 0.12 P3 DS 52 043 0.26 023 0.21 --- - Lumen Ambient Temperature (LAT) Multipliers Use these factors to determine relative lumen output for average ambient temperatures from 040'C (32-104°F). 01C 32'F 1.03 1010 50'F 1.02 20'C 68'F 1.01 251C 77`F 1.00 30'C 86'F 0.99 40'C 104'F 0.98 Projected LED Lumen Maintenance Values calculated according to IESNA TM -21-11 methodology and valid up to 40`C. ® 0 25,000 50,000 100,000 1.0 >0.95 >0.92 >0.87 fL1TffZ7A&1A One Lithonia Way • Conyers, Georgia 30012 • Phone: 800.279.8041 • www.lithonia.com WST-LED LA.GWrlivi . © 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Rev. 03/30/17 17 120 208 24�277147 1 0.1 0.06 0.05 0.04 P1 14 -- --- --- -- 0.04 003 P1 DS 14 0.12 0.07 0.06 0.06 25 0.21 0.13 0.11 0.1 --- - P2 30 0.09 0.06 P2 DS 25 0.21 0.13 0.11 0.1 --- - 50 0.42 0.24 0.21 0.19 P3 56 --- - --- - 0.16 0.12 P3 DS 52 043 0.26 023 0.21 --- - fL1TffZ7A&1A One Lithonia Way • Conyers, Georgia 30012 • Phone: 800.279.8041 • www.lithonia.com WST-LED LA.GWrlivi . © 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Rev. 03/30/17 To see complete photometric reports or download .ies files for this product, visit Lithonia Lighting's WST LED homepage. Isofootcandle plats for the WST LED P340KVF and VW. Distances are in units of mounting height (10'). Distribution overlay comparison to 175W metal halide. LEGEND ^ 3 2 i a t 2 s a 4 3 2 1 a 1 2 s 4 - LEGEND 0.1 fc 4 ..,-S„' 1.0 fc sirM►.ENIMM 9111MMERIMII fc FEATURES & SPECIFICATIONS Lu 4 = WST 175M FT Probe, 12' Mounting Ht INTENDED USE The classic architectural shape of the WST LED was designed for applications such as hospitals, schools, malls, restaurants, and commercial buildings. The long life LEDs and driver make this luminaire nearly maintenance -free. CONSTRUCTION The single -piece die-cast aluminum housing integrates secondary heat sinks to optimize thermal transfer from the internal light engine heat sinks and promote long life. The driver is mounted in direct contact with the casting for a low operating temperature and long life. The die-cast door frame is fully Basketed with a one-piece solid silicone gasket to keep out moisture and dust, providing an IP65 rating for the luminaire. FINISH Exterior parts are protected by a zinc -infused Super Durable TGIC thermoset powder coat finish that provides superior resistance to corrosion and weathering_ A tightly controlled multistage process ensures a minimum 3 mils thickness for a finish that can withstand extreme climate changes without cracking or peeling. Standard Super Durable colors include dark bronze, black, natural aluminum, sandstone and white. Available in textured and non -textured finishes. OPTICS Well crafted reflector optics allow the light engine to be recessed within the luminaire, providing visual comfort, superior distribution, uniformity, and spacing in wall -mount applications. The WST LED has zero uptight and qualifies as a Nighttime Friendly- product, meaning it is consistent with the LEED® and Green Globes— criteria for eliminating wasteful uptight. ELECTRICAL Light engine(s) consist of 98 high -efficacy LEDs mounted to a metal core circuit board and integral aluminum heat sinks to maximize heat dissipation and promote long life (100,000 hrs at 40°C, L87). Class 2 electronic driver has a power factor >90%, THD <20%. Easily - serviceable surge protection device meets a minimum Category B (per ANSI/IEEE C62.41.2). INSTALLATION A universal mounting plate with integral mounting support arms allows the fixture to hinge down for easy access while making wiring connections. LISTINGS CSA certified to U.S. and Canadian standards- Luminaire is IP65 rated_ PIR back box options are rated for wet location_ Rated for -30DC to 40'C ambient- DesignLights Consortium® (DLC) Premium qualified product. Not all versions of this product may be DLC Premium qualified. Please check the DLC Qualified Products List at wwwdesignlights-org/QPLto confirm which versions are qualified. WARRANTY 5 -year limited warranty Complete warranty terms located at: wmvacu itybrands.com/CustomerResources/Terms_and_conditions_aspx. Note: Actual performance may differ as a result of end-user environment and application. All values are design or typical values, measured under laboratory conditions at 25 'C. Specifications subject to change without notice. fLITffVAMA One Lithonia Way • Conyers, Georgia 30012 • Phone: 800.279.8041 • www.lithonia.com WST-LED LACWTINW © 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Rev. 03/30/17 ■ WST _ LED, 0.5 fc _ ■ WST HID, 0.5 fc 10' W Sidewalk m LLDs: WST HID: WST LED: wST HID=0.72 213W 50W �zWST LED =0.95 WST LED `3 40K VF, Lu 4 = WST 175M FT Probe, 12' Mounting Ht INTENDED USE The classic architectural shape of the WST LED was designed for applications such as hospitals, schools, malls, restaurants, and commercial buildings. The long life LEDs and driver make this luminaire nearly maintenance -free. CONSTRUCTION The single -piece die-cast aluminum housing integrates secondary heat sinks to optimize thermal transfer from the internal light engine heat sinks and promote long life. The driver is mounted in direct contact with the casting for a low operating temperature and long life. The die-cast door frame is fully Basketed with a one-piece solid silicone gasket to keep out moisture and dust, providing an IP65 rating for the luminaire. FINISH Exterior parts are protected by a zinc -infused Super Durable TGIC thermoset powder coat finish that provides superior resistance to corrosion and weathering_ A tightly controlled multistage process ensures a minimum 3 mils thickness for a finish that can withstand extreme climate changes without cracking or peeling. Standard Super Durable colors include dark bronze, black, natural aluminum, sandstone and white. Available in textured and non -textured finishes. OPTICS Well crafted reflector optics allow the light engine to be recessed within the luminaire, providing visual comfort, superior distribution, uniformity, and spacing in wall -mount applications. The WST LED has zero uptight and qualifies as a Nighttime Friendly- product, meaning it is consistent with the LEED® and Green Globes— criteria for eliminating wasteful uptight. ELECTRICAL Light engine(s) consist of 98 high -efficacy LEDs mounted to a metal core circuit board and integral aluminum heat sinks to maximize heat dissipation and promote long life (100,000 hrs at 40°C, L87). Class 2 electronic driver has a power factor >90%, THD <20%. Easily - serviceable surge protection device meets a minimum Category B (per ANSI/IEEE C62.41.2). INSTALLATION A universal mounting plate with integral mounting support arms allows the fixture to hinge down for easy access while making wiring connections. LISTINGS CSA certified to U.S. and Canadian standards- Luminaire is IP65 rated_ PIR back box options are rated for wet location_ Rated for -30DC to 40'C ambient- DesignLights Consortium® (DLC) Premium qualified product. Not all versions of this product may be DLC Premium qualified. Please check the DLC Qualified Products List at wwwdesignlights-org/QPLto confirm which versions are qualified. WARRANTY 5 -year limited warranty Complete warranty terms located at: wmvacu itybrands.com/CustomerResources/Terms_and_conditions_aspx. Note: Actual performance may differ as a result of end-user environment and application. All values are design or typical values, measured under laboratory conditions at 25 'C. Specifications subject to change without notice. fLITffVAMA One Lithonia Way • Conyers, Georgia 30012 • Phone: 800.279.8041 • www.lithonia.com WST-LED LACWTINW © 2011-2017 Acuity Brands Lighting, Inc. All rights reserved. Rev. 03/30/17 Parking Garage Interior Ceiling Mounted Light Fixture 304 SerieSTM LED Parking Structure Luminaire Product Description Slim, low profile design. Luminaire is constructed from rugged die cast and extruded aluminum components. LED driver is mounted in a seated weathertight center chamber that allows for access from below the luminaire. High performance aluminum heat sinks specifically designed for LED parking structure application. Applications: Parking structures and low -medium bay general lighting Performance Summary Patented NanoOptic® Product Technology Made in the U.S.A. of U.S. and imported parts CRI: Minimum 70 CRI CCT: 4000K (+/- 300K), 5700K (+/- 500K) Standard Limited Warrantyt: 10 years on luminaire/10 years on Colorfast DeltaGuardl finish tseehttp/Aighting.cree.corr warranty far warranty terms Accessories Field -Installed Bird Guard - For pendant or hook & cord mount onty XA-XCPBRDGRD For Pendant Mount Luminaires Leveler - For 0-13' Sloped Ceilings XA-PNDTLVL** Fitting XA-PSFTG** Pendant Mount Kits - Includes conduit fitting and threaded pipe - Pendant height from ceiling surface to bottom of the luminaire; mounting accessories or surface boxes will add to overall height XA-PS1 2KIT** - 12" (305mml XA-PS1 8KIT** - 18" (457mm) XA-PS22KIT** - 22" (559mml ** Must specify color Ordering Information Example: PKG-304-5M-DM-04-E-UL-SV-700 For Hook & Cord Mount Luminaires Locking Type Plug XA-1_515P -120V XA-1_615P - 208/240V XA-1_715P -277V XA-L3720P -347V Locking Type Receptacle XA-L515R -120V XA-L615R - 208/240V XA-L715R -277V XA-1_720R -347V Steady Lock - For eyebott SL -C Hand -Held Remote XA-SENSREM - For successful imptementation of the programmable multi-level option, a minimum of one hand-held remote is required DM Mount 12.0- SQ (305mm) LED Count (x101 Weight 04 20.4 Lbs. (9.3kgl 06 20.8 lbs. (9.4kgl PKG-304 5M 06 E SV DIM LED Count Color Drive Product Optic Mounting (x701 Series Voltage Options Current Options PKG-304 5M DM 04 E UL BK 350 DIM 0-10V Dimming Type V Medium Direct 04 Universal Black 350ni - Control by others 55 HC 120-277V BZ 525 - Refer to Dimming spec sheet for details Type V Short Hook & Cord UH Bronze 525mA - Can't exceed of specified drive current PS PD Universal SV 700 F Fuse Petroteum Pendant 347-480V Silver 700ni - Availabte with UL voltage only Symmetric WH - When code dictates fusing use time delay fuse SL White - Refer to ML spec sheet for availability with ML options Sparkle J Alternate Junction Box Mounting Petroteum - For direct mount only 40 - Alternate bracket to fit 4" (102mmi square and RACO279 J -Box 40' Flood ML Multi -Level - Refer to ML spec sheet for detaits - Intended for dawnlight apptications at 0' tilt PML Programmable Multi -Level - Refer to PML spec sheet for detaits - Intended for downlight applications at 0' tilt 40K 4000K Color Temperature - Minimum 70 CRI - Colortemperature per luminaire Rev. Date: V2 07/27/2016 U5: lighting.cree.com/lighting T (800) 236-6800 F (262) 504-5415 Canada: www.cree.com/canada CREE'.- T (800) 473-1234 F (800) 890-7507 304 SerieSTM LED Parking Structure Luminaire Product Specifications CONSTRUCTION & MATERIALS • Slim, low profile design • Constructed from rugged die cast and extruded aluminum components • LED driver is mounted in a seated weathertight center chamber that allows for access from below the luminaire • High performance heat sinks specifically designed for LED parking structure application • Direct mounting bracket is designed to mount directly over existing single gang and octagonal junction boxes for direct mount • Hook and cord mount provided with spring lock hook for mounting and 1.5' (0.5m) of cord • Pendant mount includes 36" (419mm1 cord out of the luminaire and is intended to be mounted by 3/4 IP pendant (by others) • Exclusive Colorfast DeltaGuard® finish features an E -Coat epoxy primer with an ultradurable powder topcoat, providing excellent resistance to corrosion, ultraviolet degradation and abrasion. Black, bronze, silver, and white are available • Weight: See Weight Charts on pages 1 and 5 ELECTRICAL SYSTEM • Input Voltage: 120-277V or 347-480V, 50/60Hz, Class 1 drivers • Power Factor: > 0.9 at full load • Total Harmonic Distortion: < 20% at full load • Integral 1 01k surge suppression protection standard • To address inrush current, slow blow fuse or type C/D breaker should be used • 10VSource Current: 0.15mA REGULATORY & VOLUNTARY QUALIFICATIONS • cULus Listed • Suitable for wet locations • Enclosure rated IP66 per IEC 60529 • Consult factory for CE Certified products • 101kV surge suppression protection tested in accordance with IEEE/ANSI C62.41.2 • Meets FCC Part 15 standards for conducted and radiated emissions • DLC qualified when ordered with 5M or 5S optics. Please refer to www.designtights.org/QPL for most current information • Luminaire and finish endurance tested to withstand 5,000 hours of elevated ambient salt fog conditions as defined in ASTM Standard B 117 • RoHS Compliant. Consult factory for additional details • Meets Buy American requirements within ARRA Electrical Data* LED Count (x10] System Watts 120-480V Total Current 120V 208V 240V 277V 347V 480V 350mA 04 46 0.39 0.24 0.22 0.21 0.15 0.12 06 69 0.57 0.34 0.30 0.27 0.21 0.16 525mA 04 71 0.59 0.35 0.31 0.28 0.21 0.16 O6 101 0.84 0.49 0.43 0.38 0.30 0.22 700mA 04 94 0.79 0.46 0.40 0.36 0.28 0.21 C6 135 1.14 0.65 0.57 0.50 0.40 0.29 * Electrical data at 25'C (77'FI Recommended 304 SeriesTM Lumen Maintenance Factors (LMF)' Ambient Initial LMF 25K hr 50K hr Projected` Projected` LMF LMF 75K hr Calculated' LMF 1COK hr Calculated` LMF 5'C 141 °FI 1.04 6.99 0.97 0.95 0.93 10'0 (50`FI 1.03 0.98 0.96 0.94 0.92 15'C (59'F1 1.02 0.97 0.95 0.93 0.91 20'C (6871 1.01 0.96 0.94 0.92 0.90 25'C (77'FI 1.00 0.95 0.93 0.91 0.89 ' Lumen maintenance vatues at 25'C (77'FI are cat, itated per TM -21 based on LM -80 data and in-situ luminaire testing `In ac.-ardanee with IE -SNA TM -21-11, Projected Values representrterpolated va We based on time durations that are within six times 0I the IESNA LM -80-08 total test duration (in hours] for the device under testing ((DUTI i.e. the packaged LED chip] In accordance with 1E -SNA TM -21-11, Calculated Values represent time durations that exceed six times (6XI the IESNA LM -80-08 totat test du ration Cm hours] for the device under testing ((DUTI i.e. the packaged LED chip] US: lighting.cree.com/lighting T (8001236-6800 F (262) 504-5415 Canada: www.cree.com/canada CREE'.- T (800) 473-1234 F (800) 890-7507 304 SerieSTM LED Parking Structure Luminaire Photometry All published luminaire photometric testing performed to IESNA LM -79-08 standards by a NVLAP accredited laboratory. To obtain an IES file specific to your project consult: http://tighting.cree.com/products/outdoor/parking-structure/304-series-2 Ii ITL Test Report #: 77285 PKG-304-5M-**-06-E-U L -700-40K Initial Delivered Lumens: 11,681 5S ITL Test Report #: 77876 PKG-304-55 **-06-E-UL-700-40K Initial Delivered Lumens: 12,738 PKG-304-55-**-06-E-UL-700-40K Mounting Height: 15' (4.6m1 A.F.G. In itiaL Delivered Lumens: 12,917 Initial FC at grade Type V Medium Distribution 4000K 5700K LED Count (x10] Initial Delivered Lumens' BUG Ratings- PerTM-15-11 Initial Delivered Lumens BUG Ratings" PerTM-15-11 350ni 04 4,595 B3 U1 G1 4,771 B3 U1 01 06 6,838 B3 U1 61 7,101 B3 U1 02 525mA 04 6,433 B3 U1 61 6,680 B3 U1 G1 06 9,574 B3 U1 G2 9,942 B3 U1 02 700mA 04 7,811 B3 U1 G2 8,111 B3 U1 02 06 11,625 B4 U1 G2 12,072 B4 U1 62 * Initial delivered lumens at 25'C (7771 ** Forrnore Information on the IES BUG (Backlight-Uplight-Glarel Rating visit: —.Ies.o,g/PDF/Errata,/TM-15-11 Bug RafingsAddendurn.pdf Type V Short Distribution 4000K 5700K LED Count (x10] Initial Delivered Lumens' BUG Ratings'- PerTM-15-11 Initial Delivered Lumens' BUG Ratings" PerTM-15-11 350ri 04 5,105 B2 UO 61 5,302 B2 UO 61 06 7,598 B3 UO G1 7,890 B3 UO 61 525mA 04 7,147 B3 UO G1 7,422 B3 UO 61 06 10,637 B3 UO G2 11,046 B3 UO 52 700ni 04 8,679 B3 UO G1 9,013 B3 UO G1 06 12,917 B3 UO G2 13,413 B3 UO G2 * Initial delivered lumens at 25'C (77'FI ** For ,are information on the IES BUG (Backlight-Uplight-Glarel Rating visit: vdv\v\ ,s.arg/PDF/Erratas/TM-15-11 Bug RatingsAddendum.pdf US: lighting.cree.com/lighting T (800) 236-6800 F (262) 504-5415 Canada: www.cree.com/canada CREE"i T (800) 473-1234 F (800) 890-7507 304 SerieSTM LED Parking Structure Luminaire Photometry All published luminaire photometric testing performed to IESNA LM -79-08 standards by a NVLAP accredited laboratory. To obtain an IES file specific to your project consult: http://tighting.cree.com/products/outdoor/parking-structure/304-series-2 PS ITL Test Report 4: 76940 CAN -304-PS-**-06-E-U L -700-40K Initial Delivered Lumens: 13,581 SL ITL Test Report #: 77415 CAN-304-SL-**-06-E-1J L -700-40K Initial Delivered Lumens: 12,707 21' w' so' v ■■■■■ M ■«�� 111■ P KG-304-PS-**-06-E-U L -700-40K Mounting Height: 15' (4.6m1 A.F.G. Initial Delivered Lumens: 13,204 Initial FC at grade ■■■RM■ riEM IES I `-■iJ`r■�� P KG-304-SL-**-06-E-U L-700-40 K Mounting Height: 15' (4.6ml A.F.G. Initial Delivered Lumens: 12,773 Initial FC at grade Petroleum Symmetric Distribution 4000K 5700K LED Count (x101 Initial Delivered Lumens BUG Ratings' Per TM -15-11 Initial Delivered Lumens' BUG Ratings" Per TM -15-11 35OmA 04 5,219 32 UO GO 5,419 32 UO 00 06 7,767 33 UO GO 8,066 Be UO 00 525mA 04 7,306 33 UO GO 7,587 B3 UO 00 06 10,874 B3 UO GO 11,292 B3 UO GO 700mA 04 8,872 B3 UO GO 9,213 B3 UO GO 06 13,204 B3 UO GO 13,712 B3 UO GO * Initial delivered lumens at 25'C (77'F] ** For more information on the IES BUG (backlight-Uplight-Glare] Rating visit: www.ies.w g/PDF/Errata,/TM-15-11 B ug Ratm pAddend a m.pdf Sparkle Petroleum Distribution 4000K 5700K LED Count (x101 Initial Delivered Lumens" BUG Ratings" Per TM -15-11 Initial Delivered Lumens' BUG Ratings" Per TM -15-11 35OmA 04 5,048 B2 UO 61 5,243 B2 UO 01 O6 7,514 B3 UO G1 7,803 B3 UO G1 525ni 04 7,068 32 UO G1 7,346 32 UO G1 06 10,519 33 UO G1 10,924 33 UO 01 700mA 04 8,582 33 UO G1 8,912 B3 UO 01 06 12,773 33 UO G1 13,264 B3 UO G1 * Initial delivered lumens at 25'C (77'F] ** For mote information on the IES BUG (Backlight-Uplight-Glare] Rating visit: www.ies.org/PDF/Erratas/TM-15-11 Bug RahrigsAddenduri US: lighting.cree.com/lighting T (800) 236-6800 F (262) 504-5415 Canada: www.cree.com/canada CREE= T (800) 473-1234 F (800) 890-7507 304 SerieSTM LED Parking Structure Luminaire Photometry All published luminaire photometric testing performed to IESNA LM -79-08 standards by a NVLAP accredited laboratory. To obtain an IES file specific to your project consult: http://tighting.cree.com/products/outdoor/parking-structure/304-series-2 40` ITL Test Report #: 78011 PKG-304-40-**-06-E-U L -700-40K CAN -304-40-**-06-E-U L -700-40K Mounting Height: 15' (4.6m1 A.F.G. Initial Delivered Lumens: 12,497 Initial Delivered Lumens: 12,917 Initial FC at grade HC Mount �x 9.4" (239mmI V,. ® 8.8" 10.0„ mss (223mm) (253mm) 7 12.0" 50 (305mm) LED Count (x101 Weight 04 18.1 lbs. (8.2kgl 06 18.6 lbs. (8.41<91 40° Flood Distribution 4000K 5700K LED Count (x10] Initial Delivered Lumens BUG Ratings' PerTM-15-11 Initial Delivered Lumens' BUG Ratings" Per TM -15-11 350mA 04 5,105 N/A 5,302 N/A 06 7,598 N/A 7,890 N/A 525mA 04 7,147 N/A 7,422 N/A 06 10,637 N/A 11,046 N/A 700mA 04 8,679 N/A 9,013 N/A 06 12,917 N/A 13,413 N/A * Initial delivered lumens at 25'C (7771 ** Far more mfarmation an the IES BUG (Backlight-Uplight-Glare] Rating visit: www.iesarg/PDF/Erratas/TM-15-11 Bug RatngsAddendurn.pdf PD Mount ® 7.8" ■ 7.2" (196mm1 �-�E (183mm) �. -T 12.0" SQ (305mm) LED Count (x101 Weight 04 18.5 lbs. (8.41kg1 06 18.8 tbs. (8.51<91 © 2016 Cree, Inc. and/or one of its subsidiaries. All rights reserved. For informational purposes only. Content is subject to change.Patent _ Seriesl are trademarks of Creel, eUL[og iia nd Colorfast adem rk of are registered trademarks, andthe Cree logoandko REE SeriesT"are trademarks of Cree, Inc. The UL logo is a registered trademark of UL LLC. The DLC (1PL logo is a registered trademark of Northeast Energy Efficiency Partnerships, Inc. _- U5: lighting.cree.com/lighting T (800) 236-6800 F (262) 504-5415 Canada: www.cree.com/canada T (800) 473-1234 F (800) 890-7507 Specification Sheet RSES Sign Light Fixtures Client Order# FEATURES AND BENEFITS Physical • Low copper content extruded aluminum housing • Available in 1', 2', 3' or 4' sections • Electro -statically applied polyester powder coat finish • Machined aluminum end caps and silicone gaskets • Stainless steel hardware • Clear tempered glass lens • Asymmetric wallwash, 8° x 8°, 10° x 10', 10' x 30°, 10' x 60°, 10° x 90", 15' x 25°, 30° x 30°, 30' x 60°, 35° x 35°, 50° x 80°, 60' x 60°, 80° x 80', or 90° x 90' optics • IP66 • IK07 rated (asymmetric wallwash lens is IK06 rated) • Meets 3G ANSI C1363 1 Vibration standard for bridge applications • Corrosion -resistant coating for hostile environments2 Type Project name Qty Iumenfacade"M WHITE & STATIC COLORS Performance • 2200K, 2700K, 3000K, 3500K, 4000K, Red, Green, Blue static colors available • CRI value: 80+ • Minimum 1 fc (10.7 lux) @ 140ft (43m) distance (HO 4000K, 4' unit, 10° x 60° optic) • Lumen maintenance: 120,000 hrs [170 @ 25°C] • Lumen measurements comply with LM - 79 - 08 standard • Resolution per foot or per fixture (configured with LumenlD V3 software & DMX/RDM) • Operating temperatures: -25' C to 50° C [-1 3F to 1 22F] Electrical • Line voltage luminaire for 100 to 277V • Power and data in 1 cable (#16-5) • End-to-end option (ETE): 16" black input cable, no jumper cable needed • 252ft [77m] maximum cable and fixture run length, non -dimming, 277V, RO version • 1 64ft [50m] maximum cable and fixture run length, non -dimming, 277V, HO version • 5W/ft version meets ASHRAE standards for linear lighting on building facades • 8.5W/ft Regular Output version' • 15.25W/ft High Output version' • Dimming options: Lumentalk, 0-10 volt, DALI, Lutron® Ecosystem® or DMX/RDM enabled �l us C E ZH I K071 lumenU EcoSystem. Enabled Photometric Summary Delivered Intensity 4ft HO, 4000K I Output [IM] I [peak cd] VVW 3,592 5,159 8°x8° 4,045 77,896 10°x10° 3,768* 38,346* 10°x30° 3,830 30,056 10°x60° 3,692 19,654 10°x90° 3,576 7,897 30°x30° 3,765 14,726 30°x60° 3,862* 5,119* 60°x60° 3,447* 3,015* 90°x90° 3,592 1,886 Photometric performance is measured in compliance with IESNA LM -79-08. *Estimated. Consult Lumenpulse website for the latest IES and LDT files_ 11 4 N'inimum [7m spacing 33�� 3 3.. 38 258 ,378 ,498 [340mm] [645mm, 949mm , 1 254mm] 216" [59mm] TOP VIEW 31 2 [89mm] Input cable I ft fixture, ETE option shown 2ft 3ft and Oft fixtures, ETE option shown SIDE VIEW 16" [406mm] FRONTVIEW 2" 4'' [51 mm] [102mm] Asymmetric wallwash lens is IK06 rated. Use only when exposed to salt spray and harsh chemicals. This option is not required for normal outdoor exposure! ASHRAE version not available for 1' fixture lengths. Power consumption is typically 20% higher for 1' fixture lengths. 1/13 9CopyrightLumenpulse2017 1 877.937 3003 6 -year limited warran[y. lumenpulJp• P_514 937 3003 ��rr 1751 Richardson, Suite 1505 E 514.937.6289GROUP Consult wrnnn�-lumenpulsegroup corn 201 703.30 Monheal !Quebec] Canada infoQlumenpulse_c.m for our complete Standard Terms Lumenpulse reserves the right to make changes to this product at any time GS - R64 H3K 10b www.lumenpulsegroup.com and Conditions of Sales_ without prior notice and such modification shall be effective immediately Specification Sheet ASYMMETRIC WALLWASH OPTIC FEEDING SIDE DETAIL Wall side INPUT WWLF Asymmetric Wallwash Optic, Left Feed Always position frosted side toward the wall 11 TOP VIEW FRONT VIEW 2/13 © Copyright Lumenpulse 2017 1.877.937.3003 P_514 937 3003 1751 Richardson, Suite 1505 E 514.937.6289 201703.30 Montieal (Quebec) Canada infoQlumenpulsecom GS - R64 H3K 10b www.lumenpulsegroup.com Iumenfacade"' WHITE & STATIC COLORS Wall side INPUT WWRF Asymmetric Wallwash Optic, Right Feed RIGHT SIDE VIEW (Fixture pointing upwards) 5 -year limited warranty. Consult wvnni-lumenpulsegroup corn for our complete Standard Terms and Conditions of Sales_ *Fixture's feeding side is based on uplight installations. Feeding sides are reversed when fixture is used in a downlight application. Recommended setback from wall is 1 /10 of the wall height. Example: 2ft [0.61 setback for a 20ft [6m] wall lumenpuls6iiii` GROUP Lumenpulse reserves the right to make changes to this product at any time without prior notice and such modification shall be effective immediately Specification Sheet MOUNTING OPTIONS Surface Mount SAM e Slim Adjustable Mounting ® [3mm] r-11. , [4 mm] UMP a Fixed Mounting Wall Mount UMAS Universal Adjustable Mounting WAM2 Adjustable Wall Mounting 2" WAM6 Adjustable Extended Arm Mounting 6" WAM 12 Adjustable Extended Arm Mounting 12" WAM 18 Adjustable Extended Arm Mounting 18" 13 41 73 13 31, 19 8 4 8 8 8 [35mm][108mm][187mm] [8=0mm] [49244] Iumenfacade"' WHITE & STATIC COLORS 1 11 [834 41] 3 1 Dr m] O 21311 16 [71 mm] o SAM Mounting Hole Pattern /4" 3/8' [19mm] [1 Omm� - O - - 31/2" [89mm] 2 7/8" [73mm] 2X 0 9/32" THRU ALL -D- UMP Mounting Hole Pattern /4" 9mm] 3 3/8' [1[to-- H lOmm[1 Omm] 2 1/2° [64mm] 1 3/4" [45mm] 2X 0 9/32" THRU ALL UMAS Mounting Hole Pattern r1 1/16" 3/811 3/8„ [27mm] `LOmm] C, 2 1/2u [E4mm] 1 3:4" [45mm] 2X 0 1/4' THRU ALL WAM Mounting Hole Pattern 3/13 9CopyrighrLumenpulsa2017 1.877.937.3003 5yearjlnllt@d warrant. �u111pnpu�JpM P_514 937 3003 herr �6rr 1751 Richardson, Suite 1505 E 514.937.6289GROUP Consult wv,nni-lumenpulsegroup corn 201 703.30 IVDitueal ]Quebec) Canada infoQlulenpulse_co1 for our complete Standard Terms Lumenpulse reserves the right to make changes to this product at any time GS - R64 H3K 10b www.lumenpulsegroup.com and Conditions of Sales without prior notice and such modification shall he effective immediately Specification Sheet LOUVER ACCESSORY INSTALLATION DETAIL Not suitable for asymmetric wallwash optic 13 16 ", 25 6 37 6 ", 49 16 " Blade spacing [341 mm, 646mm, 951 mm,l 256mm] 23, 1 " �[bOnunJ TOP VIEW FRONT VIEW LOGRD Radial Louver for Lumenfacade (See page 6 for ordering code) 28" 15„ 16 [60mm �[24rnm] OPTION ETE - End-to-end configuration, 16" black input cable, no jumper cable needed. ETE Leader Cable ETE Input Cable (order separately) Iumenfacade"' WHITE & STATIC COLORS SIDE VIEW ide depth 7,, 16 1 1 mm] 4/13 9capyrighrrumenp"Ise2017 1.877.937.3003 5yearlimited warranty. lumenpuls�" P_514 937 3003 1751 Richardson, Suite 1505 E 514.937.6289GROUP Consult wv,nni-lumenpulsegroup corn 201 703.30 IVantleal lQuebec) Canada infoQlumenpulse_com for our complete Standard Terms Lumenpulse reserves the right to make changes to this product at any time GS - R64 H3K 10b www.lumenpulsegroup.com and Conditions of Sales without prior notice and such modification shall be effective immediately Specification Sheet ACCESSORIES Order separately Control Systems LT02 Lumentouch is a wall mount DMX 512 controller keypad. LCU Lumencue is a USB / mini SD DMX 51 2 controller. LID LumenlD is a diagnostic and addressing DMX 51 2 controller. It must be specified for all DMX applications. Refer to LID specification sheet for details. LID -LT LumentalklD is a diagnostic and addressing controller. It must be specified for all Lumentalk (LT) applications. Refer to LID -LT specification sheet for details. LTN Lumentone is a simple pre-programmed DMX 512 controller with a push button rotary dial and live feedback. Control Boxes- CBX DMX/RDM control box. Up to six power and data outputs to fixtures or fixture runs. Ethernet enabled option. Refer to CBX specification sheet for details. LDB Lumentalk Data Bridge, 0-1 OV or DMX output. Refer to LDB specification sheet for details. 5/13 © Copyright Fumenpulse 2017 1.877.937.3003 P_514 937 3003 1751 Richardson, Suite 1505 E 514.937.6289 201703.30 Montieal lQuebec) Canada infoQlumenpulse_com GS - R64 H3K 10b www.lumenpulsegroup.com 5 -year limited warranty. Consult wv,w lumenpulsegroup corn for our complete Standard Terms and Conditions of Sales_ Iumenfacade"' WHITE & STATIC COLORS Iumenpulse M GROUP Lumenpulse reserves the right to make changes to this product at any time without prior notice and such modification shall be effective immediately Specification Sheet Lumenfacade' WHITE & STATIC COLORS ACCESSORIES - continued Order separately Leader and ,Jumpers Cables for Standard Construction LOGLC-_-STD-_-_ Leader Cable for Lumenfacade. Please specify certification (UL or CF), cable length (10', 25', 50',100', 150' or 200' [3m, 76m,15.2m, 30m, 45m or 61 m] standard) and cable color (BK -Black or WH -White, connectors are black as standard). Suitable for dimming/data and non -dimming applications. Sealing endcap is mandatory for any unused connector. (1) included with every leader cable. Consult Lumenfacade leader cable specifiation sheet for details. LOGJC-_-STD-_-_ Jumper Cable for Lumenfacade. Please specify certification (UL or CE), cable length (1', 2', 3', 4', 5' or 50' [0.3m, 0.6m, 0.9m, 1 .2m, 1 .5m or 15m] standard) and cable color (BK -Black or WH -White, connectors are black as standard). Lengths between 5' and 30' [1 .5m and l Om] are also available, please specify desired length in 1' [0.3m] increments. Suitable for dimming/data and non -dimming applications. Consult Lumenfacade jumper cable specifiation sheet for details. Leader and ,Jumpers Cables for End -to -End (ETE) Option LOGLC ETE= _ Leader Cable for Lumenfacade, ETE option. Please specify certification (UL or CE), cable length (10', 25', 50',1 00', 150' or 200' [3m, 76m,15.2m, 30m, 45m or 61 m] standard) and cable color (BK -Black or WH -White, connectors and fixture input cables are black as standard). Suitable for dimming/data and non -dimming applications. Sealing endcap is mandatory for any unused connector. (1) included with every leader cable. Consult Lumenfacade leader cable specifiation sheet for details. LOGJC-_-ETE-_-_ Jumper Cable for Lumenfacade, ETF option. Please specify certification (UL or CF), cable length (1', 2', 3', 4', 5' or 50' [0.3m, 0.6m, 0.9m, 1 .2m, 1 .5m or 15m] standard) and cable color (BK -Black or WH -White, connectors and fixture input cables are black as standard). Lengths between 5' and 30' [1 .5m and l Om] are also available, please specify desired length in 1' [0.3m] increments. Suitable for dimming/data and non -dimming applications. Consult Lumenfacade jumper cable specifiation sheet for details. Radial Louver Not suitable for asymmetric wallwash optic LOGRD_ _ Radial louver for Lumenfacade. Louver blade depth: 7/16" [1 1 rri louver blade spacing: 1 " [25mm] Please specify nominal length (1', 2', 3' or 4' [0.3m, 0.6m, 0.9m or 1 .2m]) and finish (BK -Black Sandtex, BRZ-Bronze Sandtex, SI -Silver Sandtex, or WH -Smooth white. Custom color available on request, please specify as CC together with RAL color : ). The addition of a louver will affect beam distribution, consult factory for application support. 6/13 © Copyright Lumenpulse 2017 1.877.937.3003 P_514 937 3003 1751 Richardson, Suite 1505 E 514.937.6289 201703.30 vlantleal lQuebec) Canada nfoQlumenpulse_com GS - R64 H3K 10b www.lumenpulsegroup.com 5 -year limited warranty. Consult wv,w lumenpulsegroup corn for our complete Standard Terms and Conditions of Sales_ Iumenpulse M GROUP Lumenpulse reserves the right to make changes to this product at any time without prior notice and such modification shall be effective immediately Specification Sheet Iumenfacade' WHITE & STATIC COLORS RESOLUTION DETAILS Applicable for DMX/RDM control option only. Fixture resolution can be configured on-site within the LumenlD V3 software. A DMX/RDM enabled CBX is required. Resolution per foot: each foot is addressed independently DMX ADDRESSES: 1 2 3 4 5 6 7 8 TOP VIEW LOG 48 inches LOG 48 inches Resolution per fixture: each fixture is addressed independently DMX ADDRESSES: TOP VIEW LOG 48 inches 2 LOG 48 inches 7/13 9copyrighrFumenpulsa2017 1.877.937.3003 5yearlimited warranty. ����������� P_514 937 3003 1751 Richardson, Suite 1505 E 514.937.6289GROUP Consult wv,nni-lumenpulsegroup corn 201 703.30 Montieal iQuebec) Canada infoQlumenpulse_com for our complete Standard Terms Lumenpulse reserves the right to make changes to this product at any time GS - R64 H3K 10b www.lumenpulsegroup.com and Conditions of Sales_ without prior notice and such modification shall be effective immediately Specification Sheet TYPICAL WIRING DIAGRAMS Wiring Color Code American Color Code CE Color Code USE Green Yellow/Green Ground Black Brown Live 100-277V White Blue Neutral Red/Purple Black 0-10V7 Data + Orange Grey 0-10V / Data - Non -Dimming (NO) At® � B C D E F A- Power input (1 00-277V) B -Junction bos (by others) C - Leader cable (LOGLC D - Lumenfocode (LOG -NO) E-IumFer cable (LOGIC) F - Sealing and cap Notes: • Consult factory for specific applications and maximum fixture count 'cable length recommendations. • ASHRAE version, 5 watts per foot [0 3m], Regular Output version, 8 5 watts per foot [0 3m], High Output version, 1525 watts per foot [0 3m]_ 8/13 © Copyright Lumenpulse 2017 1.877.937.3003 P_514 937 3003 1751 Richardson, Suite 1505 E 514.937.6289 201703.30 Vlontleal lQuebec] Canada infoQlumenpulsecom GS - R64 H3K 10b www.lumenpulsegroup.com 5 -year limited warranty. Consult wv,w lumenpulsegroup corn for our complete Standard Terms and Conditions of Soles Iumenfacade' WHITE & STATIC COLORS Non -Dimming (NO) - Wiring detail 1 F li�l ru rr >t,��r � A - Power input B - To fixture C - Line D - Ground E - Neutral F - Wire -nuts (by others) G -function box (by others) lumenpuls6iiii` GROUP Lumenpulse reserves the right to make changes to this product at any time without prior notice and such modification shall be effective immediately Specification Sheet TYPICAL WIRING DIAGRAMS - continued Wiring Color Code American Color Code CE Color Code USE Green Yellow/Green Ground Black Brown Live 100-277V White Blue Neutral Red/Purple Black 0-10V/Data+ Orange Grey 0-10V / Data - Lumentalk (LT) ] '/ minimum dimming value A B • • C D E F G H I Wiring detail using LDB-DIM or LDB-DMX (for 1' fixtures [0.3 m)) A - Power input (control over power line via Lumentalk system) B - Ground C - Line D - Neutral E - 0-1 OV + / Data + F - O-1 OV -,, Data - G - To fixture Lumentalk (LT) - Wiring detail (for 2, 3 or 4' fixture lengths [0.6, 0.9 or 1.2m) A - Power input (control over power line via Lumentalk system) B - To fixture C - To Lumentalk Data Bridge (for run lengths with 1' fixtures [0 3m]) D - Line E - Ground F - Neutral G - Wire -nuts (by others) H -Junction box (by others) IumenfacadeTM WHITE & STATIC COLORS A - Third party dimmer/controller B - Lumentranslator (L11-01 O,DMX, -TRIAC, -DALI) C - Data wiring (by others) D - Power line (1 20-277V AC) E -Junction box (by others) F - Lumentalk Data Bridge (LDH -DIM or LDB-DMX) G - Leader cable (LOGLC) H - Lumenfacode 1' [0-3m] (LOG -DIM or LOG -DMX/RDM) -Jumper cable (LOGIC) 1 - Lu nenfacade (LOG -LT) (2', 3', or 4' fixture lengths) [0,6, 0,9 or t .2m] K - Sealing end cap Notes: • Consult factory for specific applications and maximum fixture count/cable length recommendations_ • Lumentalk Data Bridge required for 1' [C 3m] fixture lengths_ For appl cations wth all fixtures controlled as 1 zone_ fixtures and Lumentalk Data Bridge must be specified as DIM_ Maximum of 10 fixtures per LDB-DIM, consult factory for opplicot ons that require additional copc6litles_For application with fixtures controlled individually fixtures and Lumentalk Data Bridge must be specified as DMX, 2step commissioning process_ 1 - DMX/RDM system using LumenlD software and a LID, 2 - Lumentalk system us ng LumentalklD software and a LID -LT Maximum of 32 fixtures per LDB-DMX_ Consult factory for details_ • For DMX applications_ 1 DMX controller per Lumentalk network, maximum of 48 DMX channels per Lumentalk network (minimum step transition update rate is 1 second, minimum fade time between tsvo colors is 1 minute)_ Consult factory for applications that requ re additional capabilities_ • Maximum of 1 transmitter(Lumentmnslator or Lumenlink) per system • No third party fixtures allowed on the some circuit_ Consult factory for DALI Lumentalk applications_ • ASHRAE version_ 5 watts per foot [0 3m], Regular Output version_ 8 5 watts per foot [0 3m], High Output version_ 1525 watts per foot [0 3m]_ 9/13 9Copyrigknhimenpulse2017 1 877.937 3003 5 -year limited warranty. lumenpul�7e� P_514 937 3003 1751 Richardson, Suite 1505 E 514.937.6289Conult s vrnnnni-lumenpulsegroup cow GROUP 201 703.30 Montleal lQuebec) Canada infoQlumenpulse_com for our complete Standard Terms Lumenpulse reserves the right to make changes to this product at any time GS - R64 H3K 10b www.lumenpulsegroup.com and Conditions of Soles_ without prior notice and such modification shall be effective immediately Specification Sheet TYPICAL WIRING DIAGRAMS - continued Wiring Color Code American Color Code CE Color Code USE Green Yellow/Green Ground Black Brown Live 100-277V White Blue Neutral Red/Purple Black 0-10V / Data + Orange Grey 0-10V / Data - 0-10V Dimming (DIM) 10% minimum dimming value B C D E A - Power input (100-277V) B -Third party dimmer C - Data wiring (by others) D -Junction box (by others) E - Leader cable (LOGLC) F - Lumenfacade (LOG -DIM) G -Jumper cable (LOGJC) H - Sealing end cap F G H Lumenfacade' WHITE & STATIC COLORS 0-1 OV Dimming (DIM) -Wiring detail B A A- Power input B - From third party dimmer C - O-IOV+ D- C-lOV- E - To fixture F - Line G - Ground H - Neutral - Wire -nuts (by others) J -Junction box (by others) rd Notes: • Consult factory for specific applications and maximum fixture count/cable length recommend anion s • 0-1 OV mA ratings_ passive dimmer (Current Sunk)_ 3mA per fixture, active dimmer (Current Source)_ 0 Sri per fixture_ • ASHRAE version_ 5 watts per foot [0 3m], Regular Output version_ 85 watts per foot [0 3m], High Output version_ 1 525 wotts per foot [0 3m]_ DALI Dimming (DALI) I% dimming value DALI Dimming (DALI) -Wiring detail B C F-1 B D E F G H A- Power input (100-27W) B -Third party DAIJ controller C - Data wiring (by others) D -Junction box (by others) E - Leader cable (LOGLC) F - Lumenfacade (LOG-DALI) G -Jumper cable (LOGIC) H-5eclinc end cap A A - Power input B - From DALI controller C - Doto + D -Data- E - To fixture F - Line G - Ground H - Neutral - Wire -nuts (by others) J -Junction box (by others) Notes: • Consult factory for specific applications and maximum fixture count /cable length recommendations_ • Maximum of 64 DALI fixtures per DALI loop_ • ASHRAE version_ 5 watts per foot [03m], Regular Output version_ 8 5 watts per foot [0 3m], High Output version_ 1525 watts per foot [0 3m]_ A 10/13 9CopyrightLumenpulse2017 1 877.937 3003 5 -year limited warranty. lumenpulJp��M P_514 937 3003 1751 Richardson, Suite 1505 E 514.937.6289GROUP Consult vrnnnni-lumenpulsegroup corn 201 703.30 Montleal (Quebec] Canada infoQlumenpulse_c.m for our complete Standard Terms Lumenpulse reserves the right to make changes to this product at any time GS - R64 H3K 10b www.lumenpulsegroup.com and Conditions of Sales_ without prior notice and such modification shall be effective immediately Specification Sheet TYPICAL WIRING DIAGRAMS - continued Wiring Color Code American Calor Code CE Calor Code USE Green Yellow/Green Ground Black Brown Live 100-277V White Blue Neutral Red/Purple Black 0-10V / Data + Orange Grey 0-10V7 Data - Lutron® EcoSystem® Enabled Dimming (ES) I% minimum dimming value D E F Iumenfacade' WHITE & STATIC COLORS Lutron® EcoSystem® Enabled Dimming (ES) - Wiring detail B 7 A G H A - Power input (1 00-277V) A - Power input B - Lutron® EcoSystem® controller B - From Lutron® EcoSystem® controller C - Data wiring (by others) C - Data + D -Junction box (by others) D - Data - E - Leader cable (LOGIC) E - To fixture F - Lumenfacade (LOGES) (2, 3,or 41F fixture lengths) [0 6, 0.9,1 or 1 2m] F - Line G -Jumper cable (LOGIC) G - Ground H - Sealing end cap H - Neutral - Wire -nuts (by others) 1 -Junction box (by others) Notes: • Consult factory for specific applications and maximum fixture count/cable length recommendations. • Each Lutron® EcoSystem® enabled fixture has its own address, for the example shown, there are a total of 2 EcoSystem® addresses. • ASHRAE version: 5 watts per foot [0.3m], Regular Output version: 8.5 watts per foot [0.3m], High Output version: 15.25 watts per foot [0.3m]. 11/13 © Copyright Iumenpulse 2017 1.877.937.3003 P_514 937 3003 1751 Richardson, Suite 1505 E 514.937.6289 201703.30 Vlontleal (Quebec] Canada infoQlumenpulse_com GS - R64 H3K 10b www.lumenpulsegroup.com 5 -year limited warranty. Consult wv,, i- lumenpulsegroup corn for our complete Standard Terms and Conditions of Soles_ lumenpuls6iiii` GROUP Lumenpulse reserves the right to make changes to this product at any time without prior notice and such modification shall be effective immediately Specification Sheet TYPICAL WIRING DIAGRAMS - continued American Color Coale CE Color Code USE Green Yellow/Green Ground Black Brown Live 700-277V White Blue Neutral Red/Purple Black 0-1OV/ Data + Orange Grey 0-1OV/ Data - Star Layout (DMX/RDM) I% minimum dimming value Lumenfacade' WHITE & STATIC COLORS Maximum run length by 15A circuit - LumenfacadeT"' HO 15.25W/ft [0.3m] Cable length;/Voltage 120V 240V 277V 50ft [15m] leader cable 68ft [21 m] 76ft [23m] 84ft [26m] Maximum run length by 15A circuit - LumenfacadeT"' RO 8.5W/ft [0.3m] 50ft [15m] leader cable I 120H [37m] 1 28ft [39m] 1 28ff [39m] Maximum run length by 15A circuit - LumenfacadeTm ASHRAE 5W/ft [0.3m] 50ft [15m] leader cable 1 1 28ft [39m] 1 1 28ft [39m] 1 1 28ft [39m] Daisy Chain Layout (DMX/RDM) 1 % minimum dimming value C D E A—u— m7 B F G H I A - Third party DMX/RDM controller B - Data input (Belden 9841 or equivalent by others) C - Data output to next CRX (optional, not isolated/not boosted) D - CRX-ST E - Power input (1 00-277V) F - Leader cable (LOGIC) G - Lumenfacade (LOG-DMX/RDM) H -Jumper cable (LOGIC) - Scaling and cap A -Third paiiy DMX/RDV controller B - Data input (Belden 9841 or equivalent, by others) C - Data output to next CBX (optional, not isolated/not boosted) D - CBX-DS E - Power input (100-277V) F - Leader cable (LOGIC) G - Lumenfacade (LOGDVX/RDV) H -Jumper cable (LOGIC) - Sealing end cap Notes: • Consult factory for specific applications and maximum fixture count/cable length recommendations_ Maximum run lengths calculations are typically based on 4' [1 2m] fixtures_ • Maximum of 32 DVX/RDV enabled fixtures per CRX output_ • Maximum of 4 DMX/RDM repeaters/CBX cascading in line_ • Maximum of 6 outputs per CBX-ST, maximum of 1 output per CRX-DS • Each fixture requires 1 DMX address_ • ASHRAE version_ 5 watts per foot [0 3m], Regular Output version_ 8 5 watts per foot [0 3m], High Output version_ 1 525 watts per foot [0.3m]_ 12/13 © Copyright Lumenpulse 2017 1.877.937.3003 P_514 937 3003 1751 Richardson, Suite 1505 E 514.937.6289 201703.30 Vlontleal 1Quebec] Canada infoQlumenpulsecom GS - R64 H3K 10c, www.lumenpulsegroup.com 5 -year limited warranty. Consult wv,w lumenpulsegroup corn for our complete Standard Terms and Conditions of Soles_ lumenpuls6iiii` GROUP Lumenpulse reserves the right to make changes to this product at any time without prior notice and such modification shall be effective immediately Specification Sheet HOW TO ORDER LOG Select: 1 P, 3 4 5 IumenfacadeTM WHITE & STATIC COLORS Select: I Select: I I Select: I I Select: I Select: 1 2 3 4 Housing: LOG ASHRAE - Lumenfacade"', 5W/ft ASHRAE compliant' LOG RO - Lumenfacade"' Regular Output, 8.5W/ft LOG HO - Lumenfacade" High Output, 15.25W/ft Voltage: 100 - 100 volts 220 - 220 volts 120 - 120 volts 240 - 240 volts 208 - 208 volts 277 - 277 volts Length: 12 - 13 3/8 inches (340mm) (2 kg/4.5 lbs) 24 - 25 3/8 inches (645mm) (3.1 7 kg/7 lbs) 36 - 37 3/8 inches (949mm) (4.75 <g/1 &5 Ibs) 48 - 49 3/8 inches (1 254mm) (6.35 k9/14 lbs) Colors and Color temperatures: 22K - 2200K 40K - 4000K 27K - 2700K RD - Red 30K - 3000K GR - Green 35K -3500K BL - Blue Consult factory for availability of static Royal Blue, 65OCK and 90+ CRI. Consult wNnni-lumenpulsegroup corn Optics: Asymmetric WWLF - Asymmetric Wallwash optic, left feed' WWRF - Asymmetric Wallwash optic, right feed' Symmetric 8x8 - 8' x 8" 60x60 - 60' x 60' 10x10 - 10° x 10" 8Ox80 - 80° x 80' 30x30 - 30° x 30° 90x90 - 90° x 90' 35x35 - 35' x 35' 5 6 7 8 9 6 7 8 9 Bi -symmetric 10x30 - 10° x 30° 15x25 - 15' x 25° 10x60 - 10' x 60° 30x60 - 30° x 60' 1 Ox90 - 10, x 90° 50x80 - 50' x 80° Mounting Option: SAM - Slim Adjustable Mounting UMP - Fixed Mounting UMAS - Universal Adjustable Mounting4 WAM2 - Adjustable Wall Mounting 2" WAM6 - Adjustable Extended Arm Mounting 6" WAM12 - Adjustable Extended Arm Mounting 121' WAM18 - Adjustable Extended Arm Mounting IS" Finish: BK- Black Sandtex BRZ - Bronze Sandtex SI - Silver Sandtex WH - Smooth white CC - Custom color and finish (please specify RAL color)-' Control: NO - No Dimming LT- Lumentalk Dimming6 DIM -0-1 OV Dimming option' DALI - DALI Dimming options ES - Lutronu EcoSystemb' Enabled Dimming9 DMX/RDM - DMX/RDM enabled'° Option: ETE - End - to - end configuration, 16" black input cable, no jumper cable needed CRC - Corrosion -resistant coating for hostile environments 3GV - 3G ANSI Cl 36.31 Vibration Rating' CE - CE (certification covers European Economic Area) Notes: ' Not available for 1' [0.3m] fixture lengths_ ' Right feeding side is standard unless otherwise specified_' For best results use with HO fixtures nt a 6 -Inch (] 5cm) setback from surface_ Contact factory for application support. 4 Suitable to use when 3GV option is specified- 5 North American RAL colors specified with RAL number onh/ are provided with asmooth/high-gloss fin-sh_ Please consult factory for other RAL textures and glosses, or to match alternate color charts_ Final color matching results may vary_ s Lumentalk system is enabled with LDB accessory for 1' [0 3m] fixture lengths, see T/pical Wiring Diagrams pages for details. 1 % minimum d-mming value.' 10% minimum dimming value. Current Sink: 3mA/flxture, Current Source: 0,5mA/flxture. 8 1 % minimum dimming value_ 1 DALI address per fixture_' Available for 2' RO [0.6m], 3' [0.9m] and 4' [1 2m] fixture lengths only 1 % minimum dimming value_ 1 FcoSystem' address per fixture length_ 1° 1 % minimum dimming value_ Fixtures set to by fixture resolution_ 1 DNX address per fixture_ " Available with UMP and UMAS mounting options only 13/13 9Copyrightlumenpulse2017 1 877.937 3003 5-yec limited WGrrcn[/. lumenpuls6r" P_514 937 3003 1751 Richardson, Suite 1505 E 514.937.6289GROUP Consult wNnni-lumenpulsegroup corn 201 703.30 Montreal (Quebec) Canada infoQlumenpulse_com for our complete Standard Terms Lumenpulse reserves the right to make changes to this product at any time GS - R64 H3K 10b www.lumenpulsegroup.com and Conditions of Sales_ without prior notice and such modification shall be effective immediately TAB Associates, Inc. The Architectural Balance 0056 Edwards Village Boulevard Suite 210, Edwards, Colorado 81632 (970) 766-1470 (970) 766-1471 fax www.tabassociates.com tab@vail.net / 0 Memo Project: Red Sandstone Elementary + Parking Garage Project No: 1627.02 Date: 08/07/2017 REVISED 08/20/2017 REVISED 08/31/17 RE: Red Sandstone Elementary + Parking Garage site circulation safety FROM: TO: Ivan Gonzalez (TAB), Project Manager Greg Hall (TOV), Director of Public Works VIA: email Remarks: After meeting with the Town Of Vail's PEC and DRB boards, we have received comments/questions in regards to vehicular and pedestrian site circulation and safety. Upon receiving these comments the design team has carefully considered the concerns of these review boards. The following memo highlights the main site traffic and circulation concerns as well as how the design team has addressed these comments (RE: C1.2 for signage map). See chart at end of document for opening times, traffic counts, drop off and pick up times, etc. 1. Commission members expressed concerns with having non -school related vehicles driving one lane next to the student drop-off zone. • Parking will be distributed as follows: Level 4 (upper level) will be occupied by the school during school days and open to the public during other days when school is not in session. i. Levels 1, 2, and 3 are public parking accessible with parking passes. The design team has coordinated and drawn a proposed traffic signage map showing the location and type of traffic signage being used on site. Signs types consist of: "STOP", "DO NOT ENTER", "WRONG WAY", "ONE WAY" as well as drop off zone signage and a level vacancy indicator for the parking garage. The intent of this map is to clearly indicate exactly where certain traffic can and cannot move to show the controlled traffic circulation. Two locations where traffic control is important are in front of the school in the student drop off zone and on the drive west of the parking garage entrance to Level 2. Both locations have signage indicating the correct circulation (see attached site signage diagram). i. In addition we have provided traffic flow diagrams for four time periods throughout the day. Each diagrams note traffic flow direction, which levels are open during those periods to the Public, traffic count information and additional time information. Traffic will be controlled with an automated level vacancy indicator clearly showing which levels of the garage are available for parking. Upon entering the site, drivers will immediately see this indicator and have direction as where to park. i. During the time windows (about 45 mins) that the school has students being dropped off or picked -up, the light for Level 3 of the parkinggarage will indicate closed; to ensure the only traffic around the school drop off time zone will be school faculty, or persons dropping off students. ii. In addition to the level vacancy indicator, the entry gate for Level 3 will not open during this time; level vacancy indicator and entry gates will be synchronized. The location of this sign will be at the beginning of the circulation path around the parking garage, when the Level 3 light shows full, parking structure drivers will have the options to park only on the lower levels (1 and 2) avoiding having to drive by the front of the school to access Level 3. iii. Level 1 and 2 will be closed during the early morning before 7:30 entry times. See item below for Accessible parking spaces access. iv. Level 3 will be closed to entry only during the morning drop off and afternoon pick up. 1. During mid-day traffic there is about 105 cars or average of 20 cars per hour. With the fourth level possibly full from morning entry this leaves the lower 2 preferred levels with available spaces. If you assume most people will enter 1 or 2 that could still leave at most 1/3 the cars driving to the fourth level. 35 cars or 7 per hour added at the upper level. 2. If you figure in also that half of these cars would be exiting the structure you could have as few as 3-4 cars driving by the front of the school per hour. 3. If Level 3 was closed all day it is possible 10+ spaces could remain empty. v. We have also added "LOT FULL" signs on the frontage road eastbound and westbound. This should help reduce vehicles entering site when garage is full. Traffic studies and historic traffic counts at the school and the Ford/Soccer fields do show there is actually a limited numbers of cars which will be add to the traffic flows during pick up and drop off. See new traffic flow diagrams for approximate quantities. We are confident the parking structure traffic will add very little traffic in front of the school. i. Morning traffic would not affect cars leaving the school since the cars are entering the garage and few if any will be leaving. ii. During afternoon pick up there will be some additional vehicles mixing at the lower 1 and 2 levels. But, studies still show less than 20 vehicles either coming in or going out. • Access to each of the four parking garage levels will also be controlled with designated parking passes. i. Passes are restricted to either levels 1, 2, and 3 (i.e. town employees) or level 4 (school faculty). ii. Parking passes allotted for Level 3 can be assigned to town employees who have to be parking for work prior to the school drop off times. iii. In addition to the parking sign, this method aids in the separation of public garage users versus educational garage users. Parking garage entry gates will also be synchronized with passes and the levels they are allowed access. iv. An alternate option is to allow parking on Level 3 to begin at 6am (during school days) to try and fill that level well before children are around the building. v. Accessible parking will be limited to Level 1 (lowest level) with 5 designated spots including one Van spot per Accessibility Standards (ANSI and ADA). Access Level 1 during the morning closure can still be pained via the issued parking pass for those with Accessible parking entrance enabled on their pass. • By keeping the design of the road in front of the school as a one-way, we eliminate two-way traffic congestion which minimizes the volume of cars near students during drop off times. The current two-way traffic circulation has cars passing through the drop off zones twice, once on the way in and once on the way out. The one way design allows for traffic to pass through the drop off zone after dropping off a student instead of redirecting traffic back through the front of the school to exit the site. • Finally we feel very confident the lower two levels will be the most used due to the ease of entry. Level 3 would get the least amount of use and this limiting the traffic in front of the school. Commission also requested a description of the lighting in the parking garage. • Site lighting for the parking garage will consists of motion-sensored (two level) lights that will allow visibility in the garage. Consistent lighting with minimum foot-candles that are required by code are always on, when motion is detected the foot-candles increase. Two advantages of having motion sensored light is that the garage stays lit for any type emergency scenario while not consuming as much energy when certain level of the garage are inactive. • The lighting within the parking structure will also be Dark Skies compliant. Memo Date: 08/31/2017 Page - 2 • Minimal lighting allows camera surveillance to be recorded and useable when needed. 3. Members of the PEC also raised concerns about children accessing the parking garage stair towers. • The open design of the stair towers allows for visibility directly into the stair towers, minimizing areas that are secluded where someone could hide. • Balusters on railing in the parking garage will be oriented vertically to discourage the climbing of rails of any sorts. • The majority of children leaving the school are accompanied by school faculty. Children will not be allowed to wander into the parking structure when accompanied by school staff. • Preschool children are escorted by their parent/guardian from the parking lot directly to the classroom, preschool children never cross the road from the parking lot to the school. file: S:\1627 ECSD 3rdSt-RSES Projects\RSES\Memos\1627.02 Site Safety Memo -Revised 083017.doc 08/04/17 Memo Date: 08/31/2017 Page - 3 Red Close/ Green Open/Blue School Open Historic Pass Staff Pickup/Dropoff Time Frame Level 1 Level 2 Level 3 Level 4 Traffic Traffic I Traffic Morning Drop Off t..t, 6:30am - 7:30am 27 (2) 36 g Drop Off 7:30am - 8:30am 29 (6) 2 91 Mid Day Traffic 8:30am - 2:30pm 105/ 20 Per Hour No Data In and out all 3 levels 3-4 per hour at school Pick Up Traffic 2:30 pm - 3:30pm 14 (26) 34 74 After Pick Up I 3:30pm - S:OOpm L 19 (45) 2 55 Sandra Mutchler, C.P.A., C.F.O. Chief Operating Officer sandra.mutchlerC eagleschools.net August 8, 2018 To whom it may concern: EAGLE COUNTY SCHOOLS The Eagle County School Team and Owner's Representative have been working with the Red Sandstone Elementary School and Parking Garage project teams since the early design stages for the remodel/addition of the school and the addition of the parking garage. The School District has been involved with the design engineers and the Town of Vail Public Works division during the process. We feel that the current design will work for both the School District and the Town of Vail. The single direction of the vehicular traffic on the access drive will be an improvement to the existing two-way traffic of the drive. We liked the fact that the school buses drop the children off at the bottom of the hill and the children have to walk up and down the hill each day as a group, while being escorted by a teacher. The car drop-off is now directly in front of the school so no children should be crossing the street to be dropped -off or to be picked -up. The new parking spaces across from the main entry will be designated for pre-school drop-off, where the children have to be escorted by the parent all the way to the classroom, so there will be no children crossing the street without being chaperoned. There are 40 spaces on the top level of the parking garage, which will be designated for school use during school days. There will be two well marked crosswalks, one for the parking garage and one for the pre-school parking area. All parking spaces on the first three levels of the garage (120) will be used by the Town of Vail and all usage is planned to be card holder monitored, not just general public usage. There is only one level of parking, 40 car spaces, on the third level of the garage. These spaces are accessed by the access drive in front of the school and these spaces are planned to be further regulated by the Town of Vail to avoid the heavy time periods of school vehicular traffic. The remainder of the Town of Vail spaces (80), which are on levels one and two, do not access by way of the access drive in front of the school, but are kept on the south side of the garage. In summary, we are comfortable with the current design of the school addition/remodel and the addition of the parking garage with the above mentioned design and controls and feel that adequate signage can be provided to help the two projects function together in a safe and organized fashion. We do acknowledge that we need to continue to address all possible safety concerns as the projects move forward. Please contact me should you have any questions/concerns. Thank you. Respectfully, Sandy Mutchler, Chief Operating Officer Eagle County School District PO Box 740 948 Chambers Ave. Eagle, CO 81631 970-328-6321 (o) 303435-5939 (c) Sandra. mutchleraeagleschools. net ES NJIS34 OIlVW3HOS 810-1 Z N0018 Pled olelod IPA - ObeaeO 6ulNaed + UOIJenouay 1ooyOS MeJUOWE)13 auoISpueS pay buuapuay looyoS .� NO3lu 3tlH dnoiD �1l4 ES NJIS34 OIlVW3HOS 810-1 Z N0018 Pled olelod IPA - ObeaeO 6ulNaed + UOIJenouay 1ooyOS MeJUOWO13 au01SpueS pay buiaapuay ain}ona}S buWed .� N033tlH SO'0 V lui' ! vevleQ dnoiD �1l4 TOWN OF To: From: Date: Subject: Community Development Public Works Department 08/24/2017 Red Sandstone Elementary School Existing Traffic Summary Memorandum Traffic counts were performed May 4, 2017 at the school to analyze the existing traffic conditions at the schools access to the N Frontage Road. Additional existing traffic counts at the Red Sandstone Elementary school were performed on 8/23/2017 during the peak hour of student drop off in the am (7:30-8:30) and the pick up in the pm (2:30-3:30). The counts taken in August showed similar volumes to the counts taken in May 2017. The analysis performed by the Town's Traffic Engineering consultants showed that the access currently operates at a level of service (LOS) A in all movements, LOS A is a delay of less than 10 seconds. Visual observations during counts taken August 23 showed minimal delays for all turning movements confirming the access operates currently at a LOS A. The largest queue of vehicles occurred during the am drop off and extended form the drop off area back to about half down the access road. Queues exiting during both the morning and afternoon never reached more than 4 vehicles. There was no impact to busses accessing the bus lanes for either the school or Town busses. The anticipated peak load and dump of the proposed parking structure is outside of the hours of student drop off and pick up, therefore the level of service for turning movements at the access is projected to remain a LOS A. Attachments: May 4, 2017 Traffic Count Summary August 23, 2017 Traffic Count Summary Bar graph of Traffic activity 0 z W W J c�c 1 CSW Cf�O� wx� E o _ � � V s E _ u�� " O aj N i V X �— a� C mal UO U _ o w i CO o LO Z Q ,n \ N� N r LO r— O I 54341` 5 1 50 6�w 3q�4 M / � M N � I I \ ` / c�c 1 CSW Cf�O� wx� Red Sandstone Elem Traffic Counts 08/23/2017 AM Frontage Road EB WB LT In RT In Lt Out Rt Out Peds/Bikes 7:30 7 11 5 28 4 4 7:45 20 33 11 64 30 34 8:00 15 22 2 15 14 19 8:15 15 34 1 13 4 4 19 120 Peak concentration of vehicle dropoff 7:35-8:05 Frontage Road PM EB WB LT In RT In 52 61 Lt Out Rt Out 2:30 16 62 2 14 0 6 2:45 17 63 6 35 13 17 3:00 20 35 0 8 18 19 3:15 8 43 0 2 2 4 8 59 33 46 Peak concentration of vehicle pick up 2:40-3:10 2 2 1 5 0 3 2 0 Q 0 In co 0 (P co 0 m M 0 v O 3 Q O w � U c u) v m m Q CO ^ m - m LU w 7 O O m - -O O C in in W 'm i i 41 i i J> cc Vl Ln d' C7 N N 5 CL 0 In rri ut rri I ut N 0 In N ;D- TOWN OF VAIL ` Memorandum To: Community Development From: Public Works Department Date: 09/06/2017 Subject: Red Sandstone Elementary School and Parking Structure The Red Sandstone Elementary School will share a site with the proposed parking structure on Town of Vail property. The Eagle County School District operates the school under a lease agreement with the Town of Vail. Safety is both the School District's and Town's first priority. Per terms in the lease agreement, the Town and the District will meet annually (more frequently if necessary) to agree on the operations the structure. Currently the Town and District agree that access to the third level of the parking structure will be restricted during the school's am and pm peak traffic hours (7:30-8:30am and 2:30-3:30pm). 75% of the school generated traffic volume occurs within a 20 minute period during the peak hour. The 20 minutes leading up to when class starts in the morning and 20 minutes when the school day ends. The Elementary School has staff at the drop off/pick up area during the peak traffic hours monitoring the safety of the students. The parking structure will only be available to pass holders and not the general public paying upon arrival. The pass holders will be made aware of the structures operating hours when they purchase the pass. This management plan will limit the chance of general traffic crossing the school's drop off/pick up area during the peak times. Attachments: TAB Associates Site Circulation Safety Memo May 4, 2017 Traffic Count Summary August 23, 2017 Traffic Count Summary Bar graph of Traffic activity O Qo U p Ln r0 mm Ln ~ 7 Y U d U ate' ate+ ra m N ra 0 m N cn O Z N O 4J O 7 i L VI O 0) U V7 ra = — m VI U (O l0 F U N l0 rO i N 7 N N N 0 L 2 Lr) C:) Cra 4J Q rI C i — m v a v p J O O t U m 4 v > 7 � m J C Q N C � � 4J 4J i J VI rl O — U j v J � cr C C C C CC C C C CC C r0 r0 Q Q- Q E 0 In 0 In o In m o ra r, 00 N m &i Ll i i i I i 4J C r0 r0 r0 Q- Q O O O p O m m m rn m 00 nj m 0 0- 0 O 0 0 U EF U Q O ra ro Y O ro Q a �+ i L O O O ate + d cc G 1 cc u U IH: I I Q 0 z W W J c�c 1 CSW Cf�O� wx� E o _ � � V s E _ u�� " O aj N i V X �— a� C mal UO U _ o w i CO o LO Z Q ,n \ N� N r LO r— O I 54341` 5 1 50 6�w 3q�4 M / � M N � I I \ ` / c�c 1 CSW Cf�O� wx� Red Sandstone Elem Traffic Counts 08/23/2017 AM Frontage Road EB WB LT In RT In Lt Out Rt Out Peds/Bikes 7:30 7 11 5 28 4 4 7:45 20 33 11 64 30 34 8:00 15 22 2 15 14 19 8:15 15 34 1 13 4 4 19 120 Peak concentration of vehicle dropoff 7:35-8:05 Frontage Road PM EB WB LT In RT In 52 61 Lt Out Rt Out 2:30 16 62 2 14 0 6 2:45 17 63 6 35 13 17 3:00 20 35 0 8 18 19 3:15 8 43 0 2 2 4 8 59 33 46 Peak concentration of vehicle pick up 2:40-3:10 2 2 1 5 0 3 2 0 Q 0 In co 0 (P co 0 m M 0 v O 3 Q O w � U c u) v m m Q CO ^ m - m LU w 7 O O m - -O O C in in W 'm i i 41 i i J> cc Vl Ln d' C7 N N 5 CL 0 In rri ut rri I ut N 0 In N ;D- TOWN OF VA10 VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: September 11, 2017 ITEM/TOPIC: A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of a parcel of land located at 3700 North Frontage Road East/Unplatted. The rezoning will change the Zone District from Two -Family Residential (R) district to Housing (H) district and Natural Area Preservation (NAP) district, and setting forth details in regard thereto. (PEC17-0039) ATTACHMENTS: File Name Description PEC17-0039 - Rezoning Vail PEC17-0039_Vail_Resorts_East_Vail_Rezoning_Staff_Memo.pdf Resorts Workforce Housing - Staff Memo A_Vicinity_Map_-_Vail_Resorts East Vail_Housing_-_20170906.pdf PEC17-0039 - Attachment A - Vicinity Map B_Legal_Description_of_Vail_Resorts Rezoning.pdf PEC17-0039 - Attachment B - Legal Description C_Project_Narrative_East_Vail_Rezoning_Submittal_8-1-17_rev_8-17- PEC17-0039 - Attachment C - 17.pages.pdf Project Narrative D_Topography_Maps_Peak_Land_Consultants Inc._February_27_2017.pdf PEC17-0039 - Attachment D - Topographic Maps E_Wildlife Assessment Western_Ecosystems_Inc. August_10_2017.pdf PEC17-0039 - Attachment E - Wildlife Report F_Attachment F_Rockfall_Hazard_Study_Part1.pdf F_Attachment F_Rockfall_Hazard_Study_Part2.pdf F_Attachment F_Rockfall_Hazard_Study_Part3.pdf G_Public_Comments Received_by_090717 Combined.pdf H_Subdivision_Plat. pdf PEC17-0039 - Attachment F - Rockfall Hazard Study PART 1 PEC17-0039 - Attachment F - Rockfall Hazard Study PART 2 PEC17-0039 - Attachment F - Rockfall Hazard Study PART 3 PEC17-0039 - Attachment G - Public Comments Received by September 7, 2017 PEC17-0039 - Atachment H - Subdivision Plat TOWN OF VAIL ' Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: September 11, 2017 SUBJECT: A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of an unplatted parcel of land in the South 1/2, Southeast 1/4, of Section 2, Township 5, Range 80 West 6th Principal Meridian from Two -Family Residential (R) District to the Housing (H) District on the western portion of the site, and Natural Area Preservation (NAP) District on the eastern portion of the site, and setting forth details in regard thereto. The parcel is located at 3700 N. Frontage Road East, immediately north of Interstate 70 at the East Vail interchange (Exit 180), to the north and west of Pitkin Creek Townhomes/The Falls at Vail (3850 Fall Line Dr.). (PEC17-0039). Legal Description: See Attachment B Applicant: The Vail Corporation (aka Vail Resorts), represented by Mauriello Planning Group Planner: Chris Neubecker SUMMARY The Vail Corporation (aka Vail Resorts), represented by Mauriello Planning Group, is requesting a recommendation to the Vail Town Council for zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of an unplatted parcel of land from Two -Family Residential (R) District to the Housing (H) District on the western portion of the site, and Natural Area Preservation (NAP) District on the eastern portion of the site, and setting forth details in regard thereto. The proposed new zone districts are as follows: • Housing (H) District 5.4 acres • Natural Area Preservation (NAP) 17.9 acres The parcel of land is located immediately north of Interstate 70 at the East Vail interchange (Exit 180), to the north and west of Pitkin Creek Townhomes/The Falls at Vail (3850 Fall Line Dr.). The fundamental question for the Planning and Environmental Commission (PEC) to consider with this rezoning application is this: Is this property, owned by Vail Resorts, an appropriate location for deed restricted employee housing in the Town of Vail? If so, why is it appropriate? If not, why is it not appropriate? Based upon Staff's review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning and Environmental Commission continues this application to the meeting of September 25, 2017 for a final review in order to obtain independent reviews of the applicant's rockfall study and the wildlife assessment. The wildlife report is being analyzed by the Colorado Parks and Wildlife, and the rockfall study is being reviewed by the Colorado Geological Survey. • Colorado Parks and Wildlife— Comments expected the week of September 11th • Colorado Geological Survey — Comments expected by September 19th II. DESCRIPTION OF REQUEST The applicant is proposing to rezone the property from Two -Family Residential (R) District to Housing (H) District and Natural Area Preservation (NAP). The Housing District will allow the western 5.4 acres of the site to be developed for employee housing. Although not required at this time, a specific development plan has not been submitted to the Town. The Natural Area Preservation (NAP) District, if approved, will require that the eastern 17.9 acres remain in a mostly natural state. In the Natural Area Preservation (NAP) District the only permitted uses are Nature Preserves. Following are the permitted and conditional uses allowed in the Housing (H) District: Housing (H) District Permitted Uses: • Bicycle and pedestrian paths. • Communications antennas and appurtenant equipment. • Employee housing units, as further regulated by chapter 13 of this title. • Passive outdoor recreation areas, and open space. Housing (H) District Conditional Uses: • Commercial uses which are secondary and incidental (as determined by Town of Vail Page 2 the Planning and Environmental Commission) to the use of employee housing and specifically serving the needs of the residents of the development, and developed in conjunction with employee housing, in which case the following uses may be allowed subject to a conditional use permit: • Automated teller machines (ATMs) exterior to a building. • Banks and financial institutions. • Business offices and professional offices, as further regulated by section 12-16-7 of this title. • Child daycare facilities. • Eating and drinking establishments. • Funiculars and other similar conveyances. • Health clubs. • Personal services, including, but not limited to, laundromats, beauty and barber shops, tailor shops, and similar services. • Retail stores and establishments. • Dwelling units (not employee housing units) subject to the following criteria to be evaluated by the Planning and Environmental Commission: • Dwelling units are created solely for the purpose of subsidizing employee housing on the property, and • Dwelling units are not the primary use of the property. The GRFA for dwelling units shall not exceed thirty percent (30%) of the total GRFA constructed on the property, and • Dwelling units are only created in conjunction with employee housing, and • Dwelling units are compatible with the proposed uses and buildings on the site and are compatible with buildings and uses on adjacent properties. • Outdoor patios. • Public and private schools. • Public buildings, grounds and facilities. • Public parks and recreational facilities. • Public utilities installations including transmission lines and appurtenant equipment. Following are the permitted and conditional uses allowed in the Natural Area Preservation (NAP) District: Permitted Uses: • Nature preserves Town of Vail Page 3 Conditional Uses: • Equestrian trails, used only to access national forest system lands. • Interpretive nature walks. • Parking, when used in conjunction with a permitted or conditional use. • Paved and unpaved, nonmotorized, bicycle paths and pedestrian walkways. • Picnic tables and informal seating areas. • Other uses customarily incidental and accessory to permitted or conditional uses and necessary for the operation thereof, with the exception of buildings The graphic below illustrates the existing and proposed zoning for the affected properties. East Vail Workforce Housing Parcel Rezoning Map Indicating the Existing and Proposed Zone District Boundaries August 17. 2017 The proposed rezoning, which must be approved via ordinance by the Vail Town Council, will not take effect until the recordation of the final plats, creating Lot 1 and Tract A, of the East Vail Workforce Housing Subdivision have occurred with the Eagle County Clerk and Recorder. This condition will be included with any final ordinance relating to the rezoning. Town of Vail Page 4 Anticipated Review Schedule • September 11, 2017 — PEC review of Rezoning Application • September 25, 2017 — PEC review of Rezoning Application — Final Review • September 25, 2017 — PEC review of Subdivision Application — Final Review • October 3, 2017 — Town Council — First Reading of Ordinance — Rezoning Application • October 17, 2017 — Second Reading of Ordinance — Rezoning • TBD — PEC Review of a Development Plan (No Development Plan application has been submitted to the Town of Vail as of the date of this memo.) Note: Each of these meetings will include a public hearing process. BACKGROUND • On November 5, 1974 the subject property was annexed into the Town of Vail, via Ordinance No. 20, Series of 1974. This annexation included most of east Vail, and the Katsos Ranch area. On the annexation plat, the property is shown being owned by Vail Associates. • On December 2, 1974, the western and southern portion of subject property was zoned as Two -Family Residential (R) District, and the northeastern portion of the property was zoned Agricultural and Open Space (A) District via Ordinance No. 26, Series of 1974. • In 1976, the Town of Vail created a map called "Current Conditions —A Component of the Comprehensive Plan / An Inventory of Comprehensive Planning Decisions from 1968-1976", which indicated that the entire property was zoned Two -Family Residential (R). • The 1981 Official Zoning Map shows the property zoned Two -Family Residential District. • On March 1, 1994, the Town of Vail adopted the 1994 Comprehensive Open Lands Plan, via Resolution No. 6, Series of 1994. The Open Lands Plan identified this site as Parcel 36, and indicated that the parcel was owned by the Colorado Department of Transportation (CDOT). The Plan recommended that the Town of Vail acquire Parcel 35 (an adjacent parcel owned by the U.S. Forest Service) in order to trade Parcel 35 to CDOT in exchange for Parcel 36. It is unclear why the Open Lands Plan indicated CDOT as the owner of Parcel 36 (this subject lot.) On February 26, 2001, the Town component of the Town of Vail L< The Land Use Map identified this Council adopted the Official Land Use Map, a ind Use Plan, via Resolution 1, Series of 2001. parcel of land for open space use. The Town of Vail Page 5 applicant has indicated in the attached narrative that this designation was likely assigned because the parcel of land was believed at the time to be owned by CDOT, and was not known to be privately owned. In 2016, as part of the update to the Comprehensive Open Lands Plan, the Town of Vail identified this parcel as likely being owned by Vail Resorts, but needing ownership confirmation. A title report has confirmed that the property is owned by Vail Resorts. IV. APPLICABLE PLANNING DOCUMENTS The Community Development Department believes that following provisions of the Vail 20/20 Strategic Action Plan, Vail Land Use Plan, 1994 Comprehensive Open Lands Plan, 2009 Environmental Sustainability Strategic Plan, Vail Housing 2027 Plan, and the Vail Town Code are relevant to the review of this proposal: Vail 20/20 Focus on the Future — Strategic Action Plan (in part) - The Vail 20/20 Strategic Action Plan is a visioning document that begins with a set of values that outline what is truly important to the community. The plan then details land use and development, parks and recreation, environment, housing, transportation, economy, community and public safety topics, including specific vision statements, long-term goals, and actions and strategies over the next 5 years to achieve those goals. LAND USE Goal #2: Land use and development decisions will address environmental sustainability as a priority of the community. • Work with public and non-profit partners to ensure that environmental issues within the town and region are being addressed. • Educate developers and applicants on how to incorporate environmental sustainability into projects. Goal #4: Provide for enough deed -restricted housing for at least 30 percent of the workforce through policies, regulations and publicly initiated development. • Address the zoning regulations to provide more incentives for developers to build employee housing units. ENVIRONMENTAL SUSTAINABILITY Goal #2: Energy Management in Buildings and Transportation: Reduce the town's 2007 baseline green house gas emissions. Town of Vail Page 6 • Support employee housing initiatives in order to reduce trips into Vail. Goal #3: Ecosystem: Improve the health and diversity of the forest and mountain ecosystem while recognizing the interdependence of the wildland urban interface (WUI) corridor within Vail. • Work with non-profit organizations and the Colorado Department of Wildlife to improve wildlife conditions. HOUSING Goal: The Town of Vail recognizes the need for housing as infrastructure that promotes community, reduces transit needs and keeps more employees living in the town, and will provide for enough deed -restricted housing for at least 30 percent of the workforce through policies, regulations and publicly initiated development. • Conduct inventory of all sites with development potential and pursue opportunities for acquiring undeveloped or underdeveloped properties. • Update the Vail Land Use Plan and identify more areas for employee housing. ECONOMY Goal #3: Maintain a town -wide workforce in which at least 30 percent of people who work in Vail also live in Vail. • Support the local economy by working with the business community to address future workforce housing needs as they relate to business in Vail. Vail Land Use Plan (in part) — The Land Use Plan is not intended to be regulatory in nature but is intended to provide a general framework to guide decision making. One specific measure used to implement the recommendations of the Land Use Plan includes amendments to the Official Zoning Map. Other measures include changes to ordinances and regulations or policies adopted by the Town. Chapter 11- Land Use Plan Goals / Policies (in part) 1. General Growth/Development 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.2. The quality of the environment including air, water and other natural Town of Vail Page 7 resources should be protected as the Town grows. 1.6. Development proposals on the hillsides should be evaluated on a case by case basis. Limited development may be permitted for some low intensity uses in areas that are not highly visible from the Valley floor. New projects should be carefully controlled and developed with sensitivity to the environment. 1.7. New subdivisions should not be permitted in high geologic hazard areas. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill areas). 5. Residential 5.1. Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exist. 5.3. Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail, with appropriate restrictions. 5.4. Residential growth should keep pace with the market place demands for a full range of housing types. 5.5. The existing employee housing base should be preserved and upgraded. Additional employee housing needs should be accommodated at varied sites throughout the community. Chapter IV — Existing Land Use A. Residential 1. Single Family Detached / Two Family — includes single family and duplex units, at a density of less than 3 units per acre. 2. Multi -family Medium Density — includes Townhomes, row houses, condominiums, and cluster housing when individual units are not detached. Densities range from 3 to 18 dwelling units per acre. 3. Multi -family High Density — includes apartments and condominiums at densities of over 18 dwelling units per acre. G. Open Space Includes greenbelts, stream corridors, drainageways and other areas which function as passive open space. Town of Vail Page 8 J. Vacant / Unolatted Includes all undeveloped lands that are unsubdivided, including National Forest lands administered by the Forest Service, as well as private holdings within the present municipal boundaries. Vail Housing 2027 — A Strategic Plan for Maintaining and Sustaining Community through the Creation and Support of Resident Housinq in Vail Ten Year Goal. "The Town of Vail will acquire 1,000 additional resident housing unit deed restrictions by the year 2027." Vision: We envision Vail as a diverse, resilient, inclusive, vibrant and sustainable mountain resort community where year-round residents are afforded the opportunity to live and thrive. We take a holistic approach to maintaining community, with continuous improvement to our social, environmental, and economic well being. We create housing solutions by recognizing and capitalizing on our unique position as North America's premier international mountain resort community in order to provide the highest quality of service to our guests, attract citizens of excellence and foster their ability to live, work, and play in Vail throughout their lives. Our strategic solutions and actions result in the retention of existing homes, creation of new and diverse housing infrastructure, and collaboration with community partners. For Vail, no problem is insurmountable. With a consistent, community -driven purpose and an entrepreneurial spirit, Vail will lead the industry in innovative housing solutions for the 21st century. The Town is well positioned financially to undertake this significant challenge. Mission: Maintaining and Sustaining Community "We create, provide, and retain high quality, affordable, and diverse housing opportunities for Vail residents to support a sustainable year round economy and build a vibrant, inclusive and resilient community. We do this through acquiring deed restrictions on homes so that our residents have a place to live in Vail." Policy Statement - Resident Housing as Infrastructure "We acknowledge that the acquisition of deed restrictions on homes for Vail residents is critical to maintaining community. Therefore, we ensure an adequate supply and availability of homes for residents and recognize housing as infrastructure in the Town of Vail, a community support system not unlike roads, bridges, water and sewer systems, fire, police, and other services of the municipal government." Town of Vail Page 9 2009 Environmental Sustainability Strategic Plan — The purpose of this plan is to define a strategy that consists of measurable goals, objectives, and actions that will help the Town coordinate efforts to achieve the environmental vision of the community. Goal #2 — Energy Efficiency: Reduce the Town of Vail municipal and community energy use by 20% below 2006 levels by 2020, in order to effectively reduce the Town's contribution to greenhouse gas emissions and impact on global climate change. Goal #3 — Ecosystem Health: Ensure that the natural environment, specifically air and water quality, water quantity, land use and habitat are maintained to current or improved levels of biological health. Goal #6 — Transportation — Reduce the environmental impact of transportation by supporting efforts within the Eagle Valley to decrease total Vehicle Miles Traveled (VMT) by commuters and guests by 20% by 2020. Vail Town Code — Zoning Regulations - These sections are included to provide the Commission with an understanding of the permitted and conditional uses in the Housing (H) District and the Natural Area Preservation (NAP) District, as well as the development standards and review process for any development in these districts. Title 12, Chapter 6, Article 1: Housing 12-6I-1: PURPOSE: The housing district is intended to provide adequate sites for employee housing which, because of the nature and characteristics of employee housing, cannot be adequately regulated by the development standards prescribed for other residential zone districts. It is necessary in this zone district to provide development standards specifically prescribed for each development proposal or project to achieve the purposes prescribed in section 12-1-2 of this title and to provide for the public welfare. Certain nonresidential uses are allowed as conditional uses, which are intended to be incidental and secondary to the residential uses of the district. The housing district is intended to ensure that employee housing permitted in the zone district is appropriately located and designed to meet the needs of residents of Vail, to harmonize with surrounding uses, and to ensure adequate light, air, open spaces, and other amenities appropriate to the allowed types of uses. 12-6I-2: PERMITTED USES: The following uses shall be permitted in the H district.- Bicycle istrict: Bicycle and pedestrian paths. Town of Vail Page 10 Communications antennas and appurtenant equipment. Employee housing units, as further regulated by chapter 13 of this title. Passive outdoor recreation areas, and open space. 12-6I-3: CONDITIONAL USES: The following conditional uses shall be permitted in the H district, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title.- Commercial itle: Commercial uses which are secondary and incidental (as determined by the planning and environmental commission) to the use of employee housing and specifically serving the needs of the residents of the development, and developed in conjunction with employee housing, in which case the following uses may be allowed subject to a conditional use permit.- Automated ermit: Automated teller machines (ATMs) exterior to a building. Banks and financial institutions. Business offices and professional offices, as further regulated by section 12-16-7 of this title. Child daycare facilities. Eating and drinking establishments. Funiculars and other similar conveyances. Health clubs. Personal services, including, but not limited to, laundromats, beauty and barber shops, tailor shops, and similar services. Retail stores and establishments. Dwelling units (not employee housing units) subject to the following criteria to be evaluated by the planning and environmental commission.- A. ommission: A. Dwelling units are created solely for the purpose of subsidizing employee housing on the property, and B. Dwelling units are not the primary use of the property. The GRFA for dwelling units shall not exceed thirty percent (30%) of the total GRFA constructed on the Town of Vail Page 11 property, and C. Dwelling units are only created in conjunction with employee housing, and D. Dwelling units are compatible with the proposed uses and buildings on the site and are compatible with buildings and uses on adjacent properties. Outdoor patios. Public and private schools. Public buildings, grounds and facilities. Public parks and recreational facilities. Public utilities installations including transmission lines and appurtenant equipment. 12-61-4: ACCESSORY USES: The following accessory uses shall be permitted in the H district.- Home istrict: Home occupations, subject to issuance of a home occupation permit in accordance with the provisions of section 12-14-12 of this title. Minor arcades. Private greenhouses, toolsheds, playhouses, attached garages or carports, swimming pools, or recreation facilities customarily incidental to permitted residential uses. Other uses customarily incidental and accessory to permitted or conditional uses, and necessary for the operation thereof. 12-61-5: SETBACKS: The setbacks in this district shall be twenty feet (20) from the perimeter of the zone district. At the discretion of the planning and environmental commission, variations to the setback standards may be approved during the review of a development plan subject to the applicant demonstrating compliance with the following criteria.- A. riteria: A. Proposed building setbacks provide necessary separation between buildings and riparian areas, geologically sensitive areas and other environmentally sensitive areas. B. Proposed building setbacks will provide adequate availability of light, air and Town of Vail Page 12 open space. C. Proposed building setbacks will provide a compatible relationship with buildings and uses on adjacent properties. D. Proposed building setbacks will result in creative design solutions or other public benefits that could not otherwise be achieved by conformance with prescribed setback standards. Variations to the twenty foot (20) setback shall not be allowed on property lines adjacent to HR, SFR, R, PS, and RC zoned properties, unless a variance is approved by the planning and environmental commission pursuant to chapter 17 of this title. 12-61-6: SITE COVERAGE: Site coverage shall not exceed fifty five percent (55%) of the total site area. At the discretion of the planning and environmental commission, site coverage may be increased if seventy five percent (75%) of the required parking spaces are underground or enclosed, thus reducing the impacts of surface paving provided within a development, and that the minimum landscape area requirement is met. 12-61-7: LANDSCAPING AND SITE DEVELOPMENT: At least thirty percent (30%) of the total site area shall be landscaped. The minimum width and length of any area qualifying as landscaping shall be fifteen feet (15) with a minimum area not less than three hundred (300) square feet. 12-61-8: PARKING AND LOADING: Off street parking shall be provided in accordance with chapter 10 of this title. No parking or loading area shall be located within any required setback area. At the discretion of the planning and environmental commission, variations to the parking standards outlined in chapter 10 of this title may be approved during the review of a development plan subject to a parking management plan. The parking management plan shall be approved by the planning and environmental commission and shall provide for a reduction in the parking requirements based on a demonstrated need for fewer parking spaces than chapter 10 of this title would require. For example, a demonstrated need for a reduction in the required parking could include.- A. nclude: A. Proximity or availability of alternative modes of transportation including, but not limited to, public transit or shuttle services. B. A limitation placed in the deed restrictions limiting the number of cars for each Town of Vail Page 13 unit. C. A demonstrated permanent program including, but not limited to, rideshare programs, carshare programs, shuttle service, or staggered work shifts. 12-6I-9: LOCATION OF BUSINESS ACTIVITY: A. Limitation; Exception: All conditional uses in section 12-61-3 of this article shall be operated and conducted entirely within a building, except for permitted loading areas and such activities as may be specifically authorized to be unenclosed by a conditional use permit and the outdoor display of goods. B. Outdoor Display Areas: The area to be used for outdoor display must be located directly in front of the establishment displaying the goods and entirely upon the establishment's own property. Sidewalks, building entrances and exits, driveways and streets shall not be obstructed by outdoor display. 12-6I--10: OTHER DEVELOPMENT STANDARDS: A. Prescribed By Planning And Environmental Commission: In the H district, development standards in each of the following categories shall be as proposed by the applicant, as prescribed by the planning and environmental commission, and as adopted on the approved development plan: 1. Lot area and site dimensions. 2. Building height. 3. Density control (including gross residential floor area). 12-6I-11: DEVELOPMENT PLAN REQUIRED: A. Compatibility With Intent: To ensure the unified development, the protection of the natural environment, the compatibility with the surrounding area and to assure that development in the housing district will meet the intent of the zone district, an approved development plan shall be required. B. Plan Process And Procedures: The proposed development plan shall be in accordance with section 12-61-12 of this article and shall be submitted by the developer to the administrator, who shall refer it to the planning and environmental commission, which shall consider the plan at a regularly scheduled meeting. C. Hearing: The public hearing before the planning and environmental commission shall be held in accordance with section 12-3-6 of this title. The planning and environmental commission may approve the application as submitted, approve the application with conditions or modifications, or deny the application. The decision of the planning and environmental commission may be appealed to the town council in accordance with section 12-3-3 of this title. Town of Vail Page 14 D. Plan As Guide: The approved development plan shall be used as the principal guide for all development within the housing district. E. Amendment Process: Amendments to the approved development plan will be considered in accordance with the provisions of section 12-9A-10 of this title. F. Design Review Board Approval Required: The development plan and any subsequent amendments thereto shall require the approval of the design review board in accordance with the applicable provisions of chapter 11 of this title prior to the commencement of site preparation. 12-6I-12: DEVELOPMENT PLAN CONTENTS: The administrator shall establish the submittal requirements for a development plan application. A complete list of the submittal requirements shall be maintained by the administrator and filed in the department of community development. Certain submittal requirements may be waived and/or modified by the administrator and/or the reviewing body if it is demonstrated by the applicant that the information and materials required are not relevant to the proposed development or applicable to the planning documents that comprise the Vail comprehensive plan. The administrator and/or the reviewing body may require the submission of additional plans, drawings, specifications, samples and other materials if deemed necessary to properly evaluate the proposal. 12-6I-13: DEVELOPMENT STANDARDS/CRITERIA FOR EVALUATION: The following criteria shall be used as the principal means for evaluating a proposed development plan. It shall be the burden of the applicant to demonstrate that the proposed development plan complies with all applicable design criteria. A. Building design with respect to architecture, character, scale, massing and orientation is compatible with the site, adjacent properties and the surrounding neighborhood. B. Buildings, improvements, uses and activities are designed and located to produce a functional development plan responsive to the site, the surrounding neighborhood and uses, and the community as a whole. C. Open space and landscaping are both functional and aesthetic, are designed to preserve and enhance the natural features of the site, maximize opportunities for access and use by the public, provide adequate buffering between the proposed uses and surrounding properties, and, when possible, are integrated with existing open space and recreation areas. Town of Vail Page 15 D. A pedestrian and vehicular circulation system is designed to provide safe, efficient and aesthetically pleasing circulation to the site and throughout the development. E. Environmental impacts resulting from the proposal have been identified in the project's environmental impact report, if not waived, and all necessary mitigating measures are implemented as a part of the proposed development plan. F. Compliance with the Vail comprehensive plan and other applicable plans. Title 12, Chapter 8, Article C — Natural Area Preservation 12-8C-1: PURPOSE: The natural area preservation district is designed to provide areas which, because of their environmentally sensitive nature or natural beauty, shall be protected from encroachment by any building or other improvement, other than those listed in section 12-8C-2 of this article. The natural area preservation district is intended to ensure that designated lands remain in their natural state, including reclaimed areas, by protecting such areas from development and preserving open space. The natural area preservation district includes lands having valuable wildlife habitat, exceptional aesthetic or flood control value, wetlands, riparian areas and areas with significant environmental constraints. Protecting sensitive natural areas is important for maintaining water quality and aquatic habitat, preserving wildlife habitat, flood control, protecting view corridors, minimizing the risk from hazard areas, and protecting the natural character of Vail which is so vital to the town's tourist economy. The intent shall not preclude improvement of the natural environment by the removal of noxious weeds, deadfall where necessary to protect public safety or similar compatible improvements. 12-8C-2: PERMITTED USES: The following shall be permitted uses in the NAP district.- Nature istrict: Nature preserves. 12-8C-3: CONDITIONAL USES: The following conditional uses shall be permitted in the NAP district, subject to the issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title.- Equestrian itle: Equestrian trails, used only to access national forest system lands. Town of Vail Page 16 Interpretive nature walks. Parking, when used in conjunction with a permitted or conditional use. Paved and unpaved, nonmotorized, bicycle paths and pedestrian walkways. Picnic tables and informal seating areas. Other uses customarily incidental and accessory to permitted or conditional uses and necessary for the operation thereof, with the exception of buildings. 12-8C-4: ACCESSORY USES: Not applicable in the NAP district. 12-8C-5: DEVELOPMENT STANDARDS: Not applicable in the NAP district. 12-8C-6: PARKING AND LOADING: Parking and loading requirements will be determined by the planning and environmental commission during the review of conditional use requests in accordance with the provisions of chapter 16 of this title. 12-8C-7: ADDITIONAL DEVELOPMENT STANDARDS: Additional regulations pertaining to site development standards and the development of land in the natural area preservation district are found in chapter 14, "Supplemental Regulations", of this title. V. SITE ANALYSIS Address: 3700 N. Frontage Road East Legal Description: Unplatted (See Attachment B for legal description) Lot Size: 23.3 acres (1,015,470 square feet) Existing Zoning: Two -Family Residential (R) Proposed Zoning: Housing (H) District (West 5.4 acres) Natural Area Preservation (NAP) District (East 17.9 acres) Land Use Plan Designation: Open Space Current Land Use: Undeveloped Anticipated Future Land Use. Employee Housing and Open Space Geological Hazards: Steep Slopes; Rock Fall (High Severity); Town of Vail Page 17 VI. SURROUNDING LAND USES AND ZONING VII. REVIEW CRITERIA Before acting on an application for a zone district boundary amendment, the planning and environmental commission and town council shall consider the following factors with respect to the requested zone district boundary amendment. - 1 . mendment: 1. The extent to which the zone district amendments are consistent with all the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town. The development objectives for the community as identified in the Vail 20/20 Strategic Action Plan, Land Use Plan, Environmental Sustainability Strategic Plan, and the Vail Town of Vail Page 18 Existing Use Zoning District North: US Forest Service None South: 1-70 1nterchan e/Townhomes None/Residential Cluster RC East: US Forest Service None West: 1-70 Interchange/Memorial Park None/Natural Area Preservation NAP VII. REVIEW CRITERIA Before acting on an application for a zone district boundary amendment, the planning and environmental commission and town council shall consider the following factors with respect to the requested zone district boundary amendment. - 1 . mendment: 1. The extent to which the zone district amendments are consistent with all the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town. The development objectives for the community as identified in the Vail 20/20 Strategic Action Plan, Land Use Plan, Environmental Sustainability Strategic Plan, and the Vail Town of Vail Page 18 Housing 2027 Plan are to: • Continue to manage growth through infill development with high quality residential, commercial and recreation uses that maintain the quality, character and diversity of the town. • Support the development of employee housing to support the local economy, and reduce the environmental impacts of transportation. • Provide enough deed restricted employee housing for at least 30% of the workforce. • Protect the natural environment and be a leader in environmental sustainability. • Reduce total Vehicle Miles Travelled (VMT) by commuters and guests by 20% by 2020. • Maintain and improve the water quality of Gore Creek. • Create an integrated transportation system catered to the needs of residents, guests and employees. • Minimize the environmental impact of the transportation system on the town and region. • Build a year-round economy by growing the summer economy. The applicable elements of the Town's adopted goals, objectives and policies outlined in the Vail comprehensive plan relevant to this application fall into two main categories: Housing and Environmental Sustainability. (The Town's Land Use map indicates this desired use for this parcel as open space, and is discussed in Criteria #7 below.) The applicant is proposing to address each of these issues as part of the proposed rezoning, and as a result, to implement a number of community goals as identified in the Vail comprehensive plan. Specifically, the rezoning will help to provide additional sites within the Town for employee housing, and also ensure that a large portion of the site is preserved in a natural state. The rezoning will help to implement several community goals identified in the Land Use Plan and the 20/20 Action Plan, as mentioned above in Section IV. Thoughtful consideration should be given to how this site is developed to minimize impacts to wildlife in the area. There will be impacts to wildlife; the question then becomes, how can these impacts be reduced? Wildlife issues that must be considered on this site include habitat for Bighorn sheep, elk, and black bear. The area surrounding this property has also been identified as a peregrine falcon nesting area, although the nesting area is primarily to the south of 1-70. A Bighorn sheep migration pattern has been identified on the property by Colorado Parks and Wildlife, and the area (including portions of the applicant's property), is identified as Bighorn sheep winter range. The applicant's property is also within a black bear summer concentration area, and is likely also elk winter range, as identified in the attached wildlife assessment letter from Western Ecosystems, Inc. (Attachment E.) Town of Vail Page 19 Potential negative impacts to wildlife are not directly a result of the rezoning, but rather from the development of this site. Any impacts to the site should be reduced by clustering the development on one portion of the site, while leaving the rest of the site open and undeveloped. The Housing (H) District is proposed on only 23% of the site. The site is currently zoned Two -Family Residential (R), and can be developed under the current zoning, however, a subdivision application and public hearing would be required to subdivide the property into individual development lots. The potential impact of a more dispersed development pattern, which is possible with the existing zoning, may be greater than a more clustered development on only a small portion of the property. By rezoning the property to Housing (H) District, the future development of the site will be primarily employee housing (or other permitted or conditional uses) and will require a detailed development plan and a public hearing with the Planning and Environmental Commission. Other permitted uses in the Housing (H) District include bicycle and pedestrian paths; communications antennas and appurtenant equipment; and passive outdoor recreation areas, and open space. Staff finds this criterion to be partially met. Employee housing provides community benefits and will address a significant community priority. Development on the site may impact wildlife, and mitigation measures will be required with the development plan. 2. The extent to which the zone district amendments are suitable with the existing and potential land uses on the site and existing and potential surrounding land uses as set out in the town's adopted planning documents. The zone district boundary amendments are suitable with the existing and proposed land uses on the sites and the existing and potential surrounding land uses. The proposed zoning as Housing (H) District is a residential use, and is compatible with other nearby residential uses. The nearest development to this site is the existing Pitkin Creek Townhomes (formerly The Falls at Vail), to the southeast. Pitkin Creek Townhomes are over 470 feet from the eastern boundary of the proposed Housing (H) District. Other nearby significant developments include the Booth Falls neighborhood to the east (1,345 feet), and east Vail neighborhoods to the south and east along Bighorn Road. Therefore, rezoning and development on the western 5.4 acres of the property should not conflict with the existing or potential uses on the site or with existing and potential surrounding land uses, except for potential impacts to wildlife. The property is less than '/2 mile to the Pitkin Creek Park shopping center, which is also on the town bus route. . While the rezoning increases the opportunity for density on the site, the zone district amendment does not conflict with existing or potential uses on the site, or with existing and potential surrounding land uses as set out in the town's adopted planning documents. Town of Vail Page 20 The rezoning of the eastern 17.9 acres of the subject property to Natural Area Preservation (NAP) is consistent with the undeveloped U.S. Forest Service land to the north and east. There are also large parcels of land to the northwest in the Booth Falls area, and across 1-70 that are open space, owned by the Town of Vail. Staff finds this criterion to be met. 3. The extent to which the zone district amendments present a harmonious, convenient, workable relationship among land uses consistent with municipal development objectives. The proposed zone district amendments address several community objectives, including employee housing and infill development that is served by transit and existing utilities. As a residential use, the proposed Housing (H) District is compatible with its nearby residential neighbors. Also, by zoning a portion of the site as Natural Area Preservation (NAP), a large portion of the site will also be maintained as habitat for protection of wildlife. Of the total winter range and sever winter rage Bighorn sheep, approximately 1.2% is overlapping the subject parcel. As a result, the proposed rezoning appears to present a harmonious, convenient, workable relationship among land uses consistent with municipal development objectives. The challenge with this application is to balance competing community objectives. Development and wildlife do not need to be mutually exclusive to be successful. Mitigation of the impacts of development will be required, but can only be addressed when a site specific development plan has been created. At that time, specific mitigation measures may be considered. For example, outdoor lighting, trash, dogs and other potential impacts from development will be considered as part of the development plan. Each of the proposed uses is supported by municipal development objectives. The primary benefits of the rezoning result in two community benefits that independently are desirable, but which may result in impacts that need mitigation. In other locations in town, the Housing (H) District is immediately adjacent to the Natural Area Preservation (NAP) District including the Middle Creek employee housing development which is adjacent to Natural Area Preservation (NAP) District, and portions of Lionshead, which are adjacent to designated open space. Staff asks the Planning and Environmental Commission to determine if this criterion is met. If this criterion is not met, what aspect of the proposed rezoning does not met this criterion? • What additional information, if any, is needed to make a decision on this objective? Town of Vail Page 21 4. The extent to which the zone district amendments provide for the growth of an orderly viable community and does not constitute spot zoning as the amendment serves the best interests of the community as a whole. The proposed zone district amendments provide for the growth of an orderly viable community by establishing sites for employee housing in locations near existing infrastructure, including existing roads, utilities, and bus service. The amendment does not constitute spot zoning as it is compatible with and supportive of adjacent land uses and serves the best interest of the community, and is supported by several community goals identified in the comprehensive plan. The property is also already zoned for residential uses. Rezoning the western 5.4 acres of the site to Housing (H) District is compatible with the community goals of establishing sites for employee housing within the Town in locations served by transit. The property is an infill development site, and the proposal would not expand the Town boundary. Furthermore, the site is well served by existing utilities, existing roads, and by the existing Town of Vail free bus system. Alternatively, the site is currently zoned for residential use (although not shown on the Official Zoning Map). Based on existing zoning of Two Family Residential (R), the property could be developed with 10 — 15 duplex lots (each lot a minimum of 15,000 square feet.), or up to 30 additional dwelling units, plus an additional 10-15 employee housing units (1 EHU per lot). For comparison purposes, the Spraddle Creek subdivision a similar development on steep slopes that was developed with single family homes adjacent to open space and U.S. Forest Service property. This 14 lot subdivision spreads out the development on the hillside, with a serpentine roadway, and provides only one employee housing. The PEC should consider what development pattern is preferred, and if clustered employee housing is a more suitable use for this land than a more spread out, single family or two-family residential development. The proposed rezoning on the eastern portion of the site to Natural Area Preservation (NAP) is consistent with the current Land Use designation as Open Space, and is consistent with the adjacent property owned by the U.S. Forest Service. The Community Development Department finds that rezoning the western part of the property to Housing (H) District, and maintaining the eastern 17.9 acres as Natural Area Preservation (NAP) District, meets several community goals. The rezoning would serve the community as a whole by creating sites for employee housing, restricting development on the steepest portion of the site, maintaining a large area of protected land, and ensure that the future development plan goes through a public hearing process. Staff finds this criterion to be met. Town of Vail Page 22 5. The extent to which the zone district amendments result in adverse or beneficial impacts on the natural environment, including, but not limited to, water quality, air quality, noise, vegetation, riparian corridors, hillsides and other desirable natural features. The proposed rezoning will not directly result in adverse impacts to the natural environment. However, the future development of the site facilitated by the rezoning will have impacts on the vegetation of the site, and may have impacts on the wildlife in the vicinity. From an overall sustainability viewpoint, clustering the future development on less than 25% of the site, providing sites for employee housing within the limits of the town boundary, and maintaining the remainder of the site for nature preserves may have a net environmental benefit. Future developments on the rezoned parcels will be required to adhere to all applicable environmental standards during development review, construction and operation. Any future development in the Housing (H) District will also require review of a development plan by the Planning and Environmental Commission, as well as review of the design and landscaping plan by the Design Review Board. The development of employee housing units on this site may reduce traffic from employees driving into town, if the residents relocate from other towns, thus development of employee housing could have a positive impact on the air quality. It could also have a negative impact on air quality as it may increase car traffic in town. The rezoning from Two -Family Residential (R) to Housing (R) will impact pedestrian and vehicular traffic and transit operations in the vicinity. Specifically, a high density housing development at this location will likely require the Town of Vail to increase frequency and or add a new express bus route to this location in order to accommodate the increased volume of transit ridership. The cost adding bus service is significant and should be recognized during the review of this rezoning. However, increased ridership could be viewed as positive, further reducing traffic and improving air quality through reduced vehicle miles travelled, and reducing impacts to existing parking lots in the core of town. Other traffic considerations include the likely need for turn lanes into the development and connecting pedestrian paths to the east and west. In addition, a large portion of the site (17.9 acres or 76.8% of the site), is proposed to be zoning Natural Area Preservation (NAP), which is the most restrictive zoning in the Town of Vail. This zone district will ensure that over 3/4 of the site is protected from future development, which is greater protection than currently exists on the site as zoned Two -Family Residential (R) District. Staff finds this criterion to be met by the creation of the Natural Area Preservation (NAP) District, but that the rezoning of a portion of the site to Housing (H) may have potential future impacts on the natural environment, including wildlife. Town of Vail Page 23 6. The extent to which the zone district amendments are consistent with the purpose statement of the proposed zone district. The proposed rezonings are consistent with the purpose statement of the Housing (H) District and the Natural Area Preservation (NAP) Districts and future developments on theses sites will also be required to be compatible with its intent. Housing Section 12-61-1 PURPOSE The housing district is intended to provide adequate sites for employee housing which, because of the nature and characteristics of employee housing, cannot be adequately regulated by the development standards prescribed for other residential zone districts. It is necessary in this zone district to provide development standards specifically prescribed for each development proposal or project to achieve the purposes prescribed in section 12-1-2 of this title and to provide for the public welfare. Certain nonresidential uses are allowed as conditional uses, which are intended to be incidental and secondary to the residential uses of the district. The housing district is intended to ensure that employee housing permitted in the zone district is appropriately located and designed to meet the needs of residents of Vail, to harmonize with surrounding uses, and to ensure adequate light, air, open spaces, and other amenities appropriate to the allowed types of uses. Natural Area Preservation Section 12-8C-1 PURPOSE The natural area preservation district is designed to provide areas which, because of their environmentally sensitive nature or natural beauty, shall be protected from encroachment by any building or other improvement, other than those listed in section 12-8C-2 of this article. The natural area preservation district is intended to ensure that designated lands remain in their natural state, including reclaimed areas, by protecting such areas from development and preserving open space. The natural area preservation district includes lands having valuable wildlife habitat, exceptional aesthetic or flood control value, wetlands, riparian areas and areas with significant environmental constraints. Protecting sensitive natural areas is important for maintaining water quality and aquatic habitat, preserving wildlife habitat, flood control, protecting view corridors, minimizing the risk from hazard areas, and protecting the natural character of Vail which is so vital to the town's tourist economy. The intent shall not preclude improvement of the natural environment by the removal of noxious weeds, deadfall where necessary to protect public safety or similar compatible improvements Staff finds this criterion to be met. Town of Vail Page 24 7. The extent to which the zone district amendments demonstrate how conditions have changed since the zoning designation of the subject property was adopted and is no longer appropriate. The proposed zone district boundary amendment demonstrates how conditions have changed regarding the subject property. The Official Zoning Map currently shows the property as "Not Designated" for zoning purposes. The Community Development Department believes this current zoning designation on the map is in error and that the property is zoned Two -Family Residential (R), as explained in the Background in Section III above. Staff believes that the zoning designation was removed by mistake when the Town of Vail changed its mapping systems from paper to GIS (Geographic Information Systems). It is also suggested by the applicant that the designation of the property on the Town's Land Use Map as Open Space was a mistake, since the ownership of the property was assumed at the time to be CDOT, and not private property. A recent title commitment verifies the ownership. There is a possibility that the designation of open space in the Land Use Plan was based on the characteristic of the land, but this theory conflicts with the zoning as Two -Family Residential (R), which is more consistent with a land use of Low Density Residential. Staff finds this criterion to be met. 8. Such other factors and criteria as the commission and/or council deem applicable to the proposed rezonings. In addition to the considerations mentioned above, the Planning and Environmental Commission should consider the rock fall hazards of this area, and the recommendations in the attached Rockfall Hazard Study, Casare, Inc., dated June 19, 2017. The entire subject parcel is within a High Severity Rockfall area, and portions of the site are steep slopes of over forty percent (40%) grade. As of the date of publishing this memo, an independent review of the applicant's rockfall study is being performed the Colorado Geological Survey. The results of that review will not be available until September 19tH Within the rockfall area, development is not restricted, but additional site specific geological investigation prepared by a professional geologist is required before a building permit will be issued, based upon a proposed development plan. The Casare, Inc. prepared Rockfall Hazard Study recommends the construction of a rockfall rigid wall barrier or wall at least twelve (12) feet in height. The development of structures is prohibited on slopes of forty percent (40%) or greater, except in the Single Family Residential (SFR), Two -Family Residential (R), Two -Family Primary Secondary (PS) zone districts. Rezoning the property from the Two -Family Town of Vail Page 25 Residential (R) District to Housing (H) and Natural Area Preservation (NAP) District will ensure that development does not happen on the existing steep slopes on the site. VIII. STAFF RECOMMENDATION The Community Development Department recognizes that this application and report have several significant community issues to be considered. We believe the applicant has presented a thorough application, including reports on wildlife and rockfall, as well as the significant community need for employee housing. As mentioned in the beginning of this memo, the fundamental question for the Planning and Environmental Commission to consider with this rezoning application is this: • Is this property, owned by Vail Resorts, an appropriate location for deed restricted employee housing in the Town of Vail? Before making a recommendation on this application, the Community Development Department would like to highlight important considerations: • The significant need and goal of providing sites for employee housing within the community. Vacant, undeveloped land to accommodate this need is rare within the Town of Vail. • A future development of employee housing on this site by the private sector will take a significant step forward toward the goal of providing 1,000 additional resident housing unit deed restrictions by the year 2027. • The site is located within several significant wildlife habitat areas, including habitat for Bighorn sheep, elk, Black bear, and peregrine falcon. • Rezoning of the site to Housing (H) and Natural Area Preservation (NAP) will not directly impact the wildlife in this area, but the future development of housing may have an impact. • The impact of future development cannot be quantified, nor can the mitigation measures be prescribed, until a site specific development plan has been provided. Whether or not this property is developed with employee housing units, or single family and duplex lots, mitigation of the impacts to wildlife and potential impacts from rockfall will need to be mitigated. Mitigation can not be determined until a specific development plan is developed. • A development plan for employee housing in the Housing (H) District will require a separate public hearing with the Planning and Environmental Commission. • The property is currently zoned Two -Family Residential (R) and has development rights. Rezoning the property will ensure that development happens on less than one fourth (1/4) of the site, and ensures that the future development plan will require public notice and a public hearing with the Planning and Environmental Commission. Town of Vail Page 26 The Community Development Department recommends the Planning and Environmental Commission continue this application to the September 25, 2017 meeting to allow for an independent review of the applicant's rockfall hazard study and wildlife report. Should the Planning and Environmental Commission determine that it has enough information to make a recommendation to the Town Council, and chooses to forward a recommendation of approval to the Vail Town Council for the zone district boundary amendments, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council for zone district boundary amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to rezone an unplatted parcel of land in the South %, Southeast %, of Section 2, Township 5, Range 80 West 6th Principal Meridian located at 3700 N. Frontage Road East, from Two -Family Residential (R) District to the Housing (H) District on the western 5.4 acres, and a rezoning from Two -Family Residential (R) District to Natural Area Preservation (NAP) District on the eastern 17.9 acres, and setting forth details in regard thereto." Should the Planning and Environmental Commission choose to forward this recommendation of approval, the Community Development Department recommends the Commission makes the following findings: 'Based upon the review of the criteria outlined in Sections Vll of the Staff memorandum to the Planning and Environmental Commission dated September 11, 2017, and the evidence and testimony presented, the Planning and Environmental Commission finds.- 1. inds: 1. That the amendments are consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and compatible with the development objectives of the town, and 2. That the amendments are compatible with and suitable to adjacent uses and appropriate for the surrounding areas, and 3. That the amendments promote the health, safety, morals, and general welfare of the town and promote the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. " IX. ATTACHMENTS A. Vicinity Map B. Legal Description Town of Vail Page 27 C. Project Narrative, Mauriello Planning Group —August 17, 2017 D. Topography Maps, Peak Land Consultants, Inc. — February 27, 2017 and August 14, 2017 E. Wildlife Report, Western Ecosystems, Inc. —August 10, 2017 F. Rockfall Hazard Study, Cesare, Inc. — June 19, 2017 G. Public Comments Received by September 7, 2017 H. Subdivision Plat (For Reference Only - Not Part of this Application) Town of Vail Page 28 �k.,V/ Legal Description of Vail Resorts Rezoning 3700 N. Frontage Road East Vail, Colorado 81657 A PART OF TRACT II OF BOOK 166, PAGE 61 NOW BEING ALL THAT PART OF THE SOUTH 1/2 SOUTHEAST 1/4 OF SECTION 2, TOWNSHIP 5 SOUTH, RANGE 80 WEST, 6TH P.M. LYING NORTH OF 1-70 AND PITKIN CREEK TOWNHOUSES RECEPTION NO. 190521. BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF SAID SECTION 2, FROM WHENCE THE EAST 1/16 OF SECTION 2 AND SECTION 11 BEARS N89041'53"W, 1325.07' SAID LINE FORMING THE BASIS OF BEARINGS FOR THIS DESCRIPTION. THENCE N01 °51'14"E ALONG THE EAST LINE OF SAID SOUTH 1/2 OF THE SOUTHEAST 1/4 OF SECTION 2 A DISTANCE OF 398.97' TO THE TRUE POINT OF BEGINNING; THENCE ALONG THE NORTHERLY LINE OF SAID PITKIN CREEK TOWN HOUSES THE FOLLOWING TWO (2) COURSES; 1) N 60000'00" W A DISTANCE OF 420.00'; 2) N 90000'00" W A DISTANCE OF 339.75'; THENCE ALONG THE NORTHERLY RIGHT OF WAY OF SAID INTERSTATE HIGHWAY 70 THE FOLLOWING FIVE (5) COURSES; 1) N 02032'29" W A DISTANCE OF 2.90'; 2) N 59059'34" W A DISTANCE OF 478.70'; 3) N 65042'12" W A DISTANCE OF 301.50'; 4) N 72013'06" W A DISTANCE OF 613.90'; 5) N 55043'36" W A DISTANCE OF 297.66' TO A POINT INTERSECTING THE NORTH LINE OF S1/2 SOUTHEAST 1/4 OF SECTION 2; THENCE S 88009'34" E ALONG SAID NORTH LINE OF THE SOUTH 1/2 OF THE SOUTHEAST 1/4 OF SECTION 2 A DISTANCE OF 2253.37' TO A B.L.M. MONUMENT FOUND IN PLACE AT THE SOUTH 1/16 CORNER OF SECTIONS 1 AND 2; THENCE S 01°56'08" E ALONG THE EAST LINE OF SAID SOUTH 1/2 OF THE SOUTHEAST 1/4 OF SECTION 2 A DISTANCE OF 637.05' TO A B.L.M. MONUMENT FOUND IN PLACE AT THE ANGLE POINT OF SECTIONS 1 AND 2; THENCE S 01 051'14" W CONTINUING ALONG SAID EAST LINE OF SAID SOUTH 1/2 OF THE SOUTHEAST 1/4 OF SECTION 2 A DISTANCE OF 222.52' TO THE TRUE POINT OF BEGINNING. BEING 23.3 ACRES MORE OR LESS. East Vail Workforce Housing Parcel Rezoning Request Submitted to the Town o Revised August 17, 2107 IVMI Mauriello Planning Group VAILRESORTS' EXPERiENCL OF A LIFETIME Introduction Vail Resorts, represented by Mauriello Planning Group, located just to the north of the East Vail 1-70 interchange size with only about 6 acres that can appropriately accommodate development based on the existing grades of the property and steepness of the slope. The existing zoning of the property is Two -Family Residential (R) zone district. The property is proposed to be zoned Housing Zone District (H) on the western 5.4 acres of the site, and Natural Area Preservation District (NAP) on the eastern 17.9 acres of the site The property was annexed in 1974 and zoned R in the early Photo of a portion of the site. 1980s. The portion of the site identified for NAP is the steeper and more sensitive portion of the property. The NAP district is the Town's most restrictive zone district which is intended to protect lands in their natural state. The purpose of the NAP zone district is: is requesting a rezoning for the property The property is approximately 23 acres in The natural area preservation district is designed to provide areas which, because of their environmentally sensitive nature or natural beauty, shall be protected from encroachment by any building or other improvement, other than those listed in section 12-8C-2 of this article. The natural area preservation district is intended to ensure that designated lands remain in their natural state, including reclaimed areas, by protecting such areas from development and preserving open space. The natural area preservation district includes lands having valuable wildlife habitat, exceptional aesthetic or flood control value, wetlands, riparian areas and areas with significant environmental constraints. Protecting sensitive natural areas is important for maintaining water quality and aquatic habitat, preserving wildlife habitat, flood control, protecting view corridors, minimizing the risk from hazard areas, and protecting the natural character of Vail which is so vital to the town's tourist economy. The intent shall not preclude improvement of the natural environment by the removal of noxious weeds, deadfall where necessary to protect public safety or similar compatible improvements. The portion of the site designated for the Housing zone district has more gentle slopes that would support the development of residential structures. The H zone district was adopted by the Town in 2001 as a vehicle to encourage the development of employee or workforce housing in Vail. Once zoned H, the property can only be developed in support of deed restricted employee housing. The 2of13 applicant's intent is to partner in the future with a developer to pursue deed restricted seasonal and other workforce housing, a large portion of which would be leased by Vail Resorts. The purpose of the Housing zone district is: The housing district is intended to provide adequate sites for employee housing which, because of the nature and characteristics of employee housing, cannot be adequately regulated by the development standards prescribed for other residential zone districts. It is necessary in this zone district to provide development standards specifically prescribed for each development proposal or project to achieve the purposes prescribed in section 12-1-2 of this title and to provide for the public welfare. Certain nonresidential uses are allowed as conditional uses, which are intended to be incidental and secondary to the residential uses of the district. The housing district is intended to ensure that employee housing permitted in the zone district is appropriately located and designed to meet the needs of residents of Vail, to harmonize with surrounding uses, and to ensure adequate light, air, open spaces, and other amenities appropriate to the allowed types of uses. No plans have been developed at this time. Once the zoning is established, any development plan submitted to the Town will need to stand on its own, comply with the Town's regulations, including the submittal of an environmental impact report to evaluate the proposed plan in relationship to environmental factors such as wildlife, rockfall mitigation, wetlands, vegetation, etc. Proposed Zoning r588'09'3a� lees' 8C1R>L,.xT ip CTucc �epv[: Ka 0 MW py FT]IIAO 3.25" ALLAAMUM I S VMC T RER Cf FT➢nln .i 75" FI IA AI IILIRLIM I IN= [1 j2 SE I1• >;{;•ION 2 AREA CF To" TR,CT A 1 LU 1 RliillAU. r PmFn 'c Nr. mArLRAL MER FRE21WATIOn e AI'IFS r- . SpAri 05r .ICT F .0USS=o IAC dJSING ;r dSTRILT � =Ali}12_ N IN�FRS�� �• Ka 0 MW py FT]IIAO 3.25" ALLAAMUM I S VMC T RER Cf FT➢nln .i 75" FI IA AI IILIRLIM I IN= [1 j2 SE I1• >;{;•ION 2 TR,CT A 17.3 ACRES t /- r PmFn 'c Nr. mArLRAL MER FRE21WATIOn SpAri 05r .ICT m � s� FpTEST �RNEE—FOUND 175 ALUM _]'J i FF! ii]YN H�I.CFS •lp N NR 19C6.Z1 �• I `1 MA [F EEAAlma Sp9'a1'j5•C 13e� ltt' [MEA9Uf�9] FUUXO 3.23" BLY -- -- _ — R_LINIryVN CAN 3of13 Site Analysis Property: East Peak, unplatted. Located just to the north of the East Vail interchange Lot Area: 23.3 acres Zoning: Two -Family Residential Proposed Zoning: Housing Zone District (5.4 acres) / Natural Area Preservation District (17.9 acres) Hazards: High Severity Rockfall, Slopes in Excess of 40% As indicated in the geohazard report that was completed by Cesare, Inc, and recognizing that there is evidence of rockfall events on the property, the report does recommend rockfall remediation, stating: Based on the CRSP analysis results and existing rockfall mitigation structures on the neighboring site to the west, a rockfall barrier or wall at last 12 feet in height is recommended. Based on site conditions, including such aspects as slope angle and property boundaries, a rigid wall system would be more ideal than a flexible fence or berm/basin. In reviewing any landslide considerations for the property, the report states: Based on the lack of evidence of recent landslide movement... Cesare does not recommend monitoring of the landslide at this time. Slope stability should be a primary consideration if ground modifications and development are planned in or near the landslide mass. The geohazard report also recommends that debris flow hazard potential be considered in future development stages. Rockfall Map High Severity Rockfall Medium Severity Rockfall .'.ti.- "fig - - `�'• � ,�7;. ,. _ w1y'��fi.`�;� T.:',� y -a.. 'd�i+���' ': ;. .{� APP = we. '1 ~it .1'40' .; • �, y Ilk it ,. ti.. � ~ `'k• ��. � ~ �- fir. _ i �•.ti�_ `��- tea-- x � • �� AV Slopes >40% Slopes 30%-40% Criteria for Review Section 12-3-7: AMENDMENT, of the Vail Town Code, provides the criteria for review of a zone district boundary amendment. The following section includes the criteria, along with an analysis of the compliance of the proposal with the criteria. (1) The extent to which the zone district amendment is consistent with all the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and Applicant Analysis: The property is governed by the Vail Land Use Plan. In addition, there is specific discussion of this property in the Comprehensive Open Lands Plan. Other applicable plans include the Vail 20/20 Plan and the Housing Strategic Plan, all of which are described below: • Vail Land Use Plan The adopted map of the Vail Land Use Plan shows a designation of "Open Space" for the property. The Open Space designation is defined as follows: M Passive recreation areas such as greenbelts, stream corridors and drainage ways are the types of areas in this category. Hillsides which were classified as undevelopable due to high hazards and slopes over 40% are also included in this area. These hillside areas would still be allowed types of development permitted by existing zoning, such as one unit per 35 acres, for areas in agricultural zoning. Also, permitted in this area would be institutional /public uses. 6of13 This property was likely included in this category due to the confusion regarding ownership, in addition to steep slopes and high rockfall hazard. At the time of the adoption of the Vail Land Use Plan the zoning and private ownership status of the property was not clear. The proposal includes a zoning of Housing Zone District on the more buildable portion of the property, while the remainder of the site which is generally slopes in excess of 40% will be zoned Natural Area Preservation, which precludes development on the site. This would keep with the intent of the land use designation, while providing a developable site for employee housing under the Housing Zone District in an area that is currently impacted by the presence of 1-70 and the North Frontage Road. • Comprehensive Open Lands Plan At the time of adoption of the Comprehensive Open Lands Plan, this property was thought to be owned by CDOT. It is identified as Parcel 36. The plan indicates that the existing zoning of the property is Two -Family Residential, and its open space objective is "environmental protection" with a proposed use of "open space" and as a "high" priority. The map designation is shown below: With the steeper portions of the site proposed to be zoned NAP, and only the flatter, more developable areas proposed to be zoned H, the intent of the Comprehensive Open Lands Plan is met, while simultaneous helping to meet the Town's goals of providing more employee housing within the Town boundaries. Clearly had the property be known to be in private ownership, the recommendations of this plan would have been different to avoid the taking of private development rights. • Vail 20/20 Plan The Vail 20/20 Plan provides the following goals: Parml 35- Parccls C-2. G-3. G-4 and G-� Low priority L.QA par;tls. TQV acquire from U -S. iorest Scrvicc. Then TOV should trade these parcels to CDOT for parcel 36 (which is now m-n2d by crmyr,. "Parcel 36: Unplated Land North of Fast Vail FTi� : TOV acquire development rights for open space use or trade parcel (s) 35 for parcel 36. Has potential for do relopment. Provide for enough deed -restricted housing for at least 30 percent of the workforce through policies, regulations and publicly initiated development. The Town of Vail recognizes the need for housing as infrastructure that promotes community, reduces transit needs and keeps more employees living in the town, and will provide for enough deed -restricted housing for at least 30 percent of the workforce through policies, regulations and publicly initiated development. The proposed zoning of Housing on the buildable area of the site helps to further the goal of the Town of Vail to provide deed -restricted housing for 30% of the workforce. This property creates an exciting 7of13 opportunity to create new housing stock, while still protecting the steeper hillside from development by zoning the steep portions NAP. • Employee Housing Strategic Plan The Employee Housing Strategic Plan outlines the Town of Vail's goals and policies to ensure employee housing. It provides the following objectives: •;• Actively address affordable housing for Vail workers to ensure that the community remains competitive in economic terms. •;• Increase and maintain deed -restricted housing within the Town to encourage the efficient use of resources by placing employees closer to their place of work. The proposed zoning will allow for the creation of new deed -restricted employee housing units within the Town of Vail, allowing Vail to remain economically competitive in attracting and maintaining a quality workforce. The proposal is consistent with the goals and objectives of the various Town of Vail planning documents and helps to further one of Vail's critical needs: creating employee housing within the Town of Vail boundaries to ensure that Vail remains economically competitive. (2) The extent to which the zone district amendment is suitable with the existing and potential land uses on the site and existing and potential surrounding land uses as set out in the town's adopted planning documents; and Applicant Analysis: Though the site is visible from the East Vail 1-70 interchange, it is relatively isolated from other uses in the vicinity. The only directly adjacent residential property is the Falls at Vail (formerly Pitkin Creek Townhomes). This property is zoned Residential Cluster and the land use designation is "Medium Density Residential." The Falls at Vail consists of 23 townhouses constructed in the early 1980s and three of the units are deed -restricted as employee housing units, based on the Town of Vail GIS data. Permitted uses allowed by the RC zone district are primarily residential uses, including EHUs, multiple - family, single family and duplex units. Some limited commercial uses are allowed by conditional use in the RC zone district. These residential uses are separated from any developable areas by the large tract proposed for NAP zoning. The uses allowed by the H zone district are similar to those listed in RC, though EHUs are the only permitted residential use in the H zone district. Free-market dwelling units are allowed by conditional use and are limited to 30% of the GRFA constructed on the site. Similarly, limited commercial uses are allowed by conditional use, but generally only to serve the residential uses of the site. The property to the north is outside Town boundaries and is United States Forest Service land, and Town of Vail open space is located across the Interstate and Frontage Roads. There are a few 8of13 residential properties far to the south of the property, across the Interstate and Frontage Roads, within the Bighorn/East Vail neighborhoods. The Booth Falls neighborhood is located relatively far to the west of the property. The proposed zone district amendment is suitable with the existing and potential uses on surrounding properties. (3) The extent to which the zone district amendment presents a harmonious, convenient, workable relationship among land uses consistent with municipal development objectives; and Applicant Analysis: The proposal to rezone the property to H and NAP furthers two major development objectives: Provision of employee housing Protection of environmentally sensitive land It is rare that these two often-times competing objectives can come together in one project. The proposal creates an opportunity for employee housing on a small portion of the more developable portion of the property, while protecting the remainder by precluding development. That these two 9of13 objectives can meet on this privately -owned property within Town of Vail boundaries, creates a unique opportunity to create a harmonious relationship among land uses. As a result, the proposal is consistent with this criterion. (4) The extent to which the zone district amendment provides for the growth of an orderly viable community and does not constitute spot zoning as the amendment serves the best interests of the community as a whole; and Applicant Analysis: The proposed zone district amendment provides for the growth of an orderly viable community by establishing a site for employee housing within the Town of Vail boundaries, close to existing services and transportation, while simultaneously protecting the environmentally sensitive portion of the site. Employee housing is key to ensuring that the Town of Vail remain economically viable and competitive, while protecting the environmentally sensitive lands that have created a place worth living in. This does not constitute spot zoning, as both zone districts help further these goals and because the entire property is already zoned for residential uses. As a result, the proposed amendment serves the best interest of the community. (5) The extent to which the zone district amendment results in adverse or beneficial impacts on the natural environment, including, but not limited to, water quality, air quality, noise, vegetation, riparian corridors, hillsides and other desirable natural features; and Applicant Analysis: The proposed zone district amendment proposes to rezone a property currently zoned as R zone district to H zone district and NAP zone district allows for the development of the portion of the site that is considered buildable, while protecting the majority of the site in its natural state as undevelopable. This allows for a project that can protect the natural environment, including the steep hillsides in excess of 40%. As part of this submittal, a wildlife report and geohazard report have been included. The wildlife report, by Rick Thompson of Western Ecosystems, Inc., evaluated the potential development site (portion zoned H) to analysis the impacts to local wildlife populations. The report identifies that based on CPW mapping, bighorn sheep and elk are of specific concern for the site. With regard to bighorn sheep, the report states: The relatively small potential East Peak development would result in a further loss of winter range, but its location in an area whose habitat effectiveness has been reduced by existing human disturbance and development should not result in any measurable change in habitat use or herd size. In the review of the impacts on the elk population, the report states: 10 of 13 Similar to sheep, the relatively small potential East Peak development would result in a further loss of winter range, but its location in an area whose habitat effectiveness has been reduced by existing human disturbance and development should not result in any measurable change in habitat use or herd size. Approximately 75% of the parcel would remain available for continued elk use. The geohazard report was completed by Cesare, Inc, and was prepared in accordance with the Town of Vail hazard regulations and mapping. The report focuses on rockfall and landslide hazards on the site. Recognizing that there is evidence of rockfall events on the property, the report does recommend rockfall remediation, stating: Based on the CRSP analysis results and existing rockfall mitigation structures on the Booth Falls rockfall mitigation berm neighboring site to the west, a rockfall barrier or wall at least12 feet in height is recommended. Based on site conditions, including such aspects as slope angle and property boundaries, a rigid wall system would be more ideal than a flexible fence or berm/basin. In reviewing any landslide considerations for the property, the report states: Based on the lack of evidence of recent landslide movement... Cesare does not recommend monitoring of the landslide at this time. Slope stability should be a primary consideration if ground modifications and development are planned in or near the landslide mass. The geohazard report also recommends that debris flow hazard potential be considered in future development stages. Because the entirety of the site is currently zoned for residential development, the proposed zoning amendment to limit development to the eastern portion of the site, with the majority of the property zoned to preclude development, the proposed zoning amendment results in a net beneficial impact to the natural environment and complies with this criterion. (6) The extent to which the zone district amendment is consistent with the purpose statement of the proposed zone district; and Applicant Analysis: Section 12-61-1 provides the purpose of the H zone district: 11 of 13 The housing district is intended to provide adequate sites for employee housing which, because of the nature and characteristics of employee housing, cannot be adequately regulated by the development standards prescribed for other residential zone districts. It is necessary in this zone district to provide development standards specifically prescribed for each development proposal or project to achieve the purposes prescribed in section 12-1-2 of this title and to provide for the public welfare. Certain nonresidential uses are allowed as conditional uses, which are intended to be incidental and secondary to the residential uses of the district. The housing district is intended to ensure that employee housing permitted in the zone district is appropriately located and designed to meet the needs of residents of Vail, to harmonize with surrounding uses, and to ensure adequate light, air, open spaces, and other amenities appropriate to the allowed types of uses. The western portion of the site is proposed to be zoned H, which creates a unique opportunity for employee housing, in furtherance of the goal of the Town of Vail to provide deed -restricted housing for 30% of the workforce. This site is within the Town of Vail boundaries, adjacent to established transportation routes, including a Town of Vail transit stop and in close proximity to the recreation path. The H zone district allows the Planning and Environmental Commission to set most development standards, creating flexibility to create a housing project that is suitable to the individual site. As a result, the proposed zone district amendment is consistent with the purpose statement of the H zone district. Section 12-8C-1 provides the purpose of the NAP zone district: The natural area preservation district is designed to provide areas which, because of their environmentally sensitive nature or natural beauty, shall be protected from encroachment by any building or other improvement, other than those listed in section 12-8C-2 of this article. The natural area preservation district is intended to ensure that designated lands remain in their natural state, including reclaimed areas, by protecting such areas from development and preserving open space. The natural area preservation district includes lands having valuable wildlife habitat, exceptional aesthetic or flood control value, wetlands, riparian areas and areas with significant environmental constraints. Protecting sensitive natural areas is important for maintaining water quality and aquatic habitat, preserving wildlife habitat, flood control, protecting view corridors, minimizing the risk from hazard areas, and protecting the natural character of Vail which is so vital to the town's tourist economy. The intent shall not preclude improvement of the natural environment by the removal of noxious weeds, deadfall where necessary to protect public safety or similar compatible improvements. The majority of the site, including the areas of 40% slopes, will be zoned NAP. This allows for the land area that is environmentally sensitive to be preserved as open space with no development to occur in this area. This helps to preserve wildlife habitat and protects the natural character of Vail. As a result, the proposed zone district amendment is consistent with the purpose statement of the NAP zone district. 12 of 13 (7) The extent to which the zone district amendment demonstrates how conditions have changed since the zoning designation of the subject property was adopted and is no longer appropriate; and Applicant Analysis: Though there has been confusion about both the zoning and the ownership of the property, the current zoning of the property is the R zone district and the property is owned by Vail Resorts. The R zone district would generally permit low-density residential development. Recognizing that the residential needs of the Town have changed dramatically since the late 1970s (when the R zone district was applied), the new zoning of H and NAP allows for the development of employee housing on the more developable area of the site, and protecting the remainder of the site as open space. As a result, the proposal is consistent with this criterion. (8) Such other factors and criteria as the commission and/or council deem applicable to the proposed rezoning. Applicant Analysis: Any other factors can be addressed as necessary. 13 of 13 I E AR PHI two 1 A I E AR PHI two Western Ecosystems, Inc. EcotogicaCConsuttants goy West Coach Road, Boulder, Colorado 80302 August 10, 2017 Dominic F. Mauriello Mauriello Planning Group, LLC PO Box 4777 2205 Eagle Ranch Road Eagle, Colorado 81631 (303) 442-6144 email transmittal to dominic@mp".com Re: Rezoning wildlife assessment of Vail Resort's East Vail Workforce Housing parcel, Town of Vail. Dear Dominic, Vail Resorts owns the ± 23.3 -acre East Vail Workforce Housing parcel and is interested in the preliminary planning step of rezoning it for future residential development on a portion of the parcel. Wildlife issues will be a concern in the Town approval process. At your request, this document considers the more important wildlife issues associated with the parcel. A site visit specifically for this project was conducted on August 4, 2017 and I am familiar with the habitats present and the general wildlife issues from working on projects in the valley dating back to 1977. 1.0 LOCATION Figure 1 is an October 9, 2015 Google Earth image showing the parcel's location between Pitkin Creek, on the east, and Booth Creek, on the west. The parcel is located contiguous to the north of I -70's East Vail interchange whose 24/7/365 traffic influences the effectiveness' of the parcel's wildlife habitat. The Pitkin Creek townhomes are partly surrounded by the southeast portion of the parcel. Booth Creek residential development and school are located below Booth Creek Cliffs and the Booth Falls rockfall mitigation berm. The western end of East Vail occurs on the opposite side of the interstate. Because the image was taken in October, after leaf fall, the aspen -dominated hillside on the parcel is not apparent. 2.0 POTENTIAL DEVELOPMENT At this time it is unknown where and how much development could occur on the parcel. Steep slopes and rockfall hazard are two significant considerations. However, to evaluate the significance of wildlife issues, preliminary results of an analysis prepared by Mauriello Planning Group utilizing Town of Vail GIS mapping were considered. Mauriello Planning Group (2017) identified a 5.4 -acre area (25% of the entire parcel) in the far western portion of the property as the most likely developable area. Habitat effectiveness is the ability of animals to use a certain area of habitat compared to its maximum possible use. 3.0 HABITATS PRESENT The south -facing parcel is dominated by relatively young, pole -stage aspen with a mountain shrub understory. Figures 2 and 3 show habitat on the east and west sides of the property, respectively. t F JOf ` r t � Figure 2. View northeast of the East Vail parcel from the east -bound lane of I-70 across the widest (south -north) part of the parcel just west of the Pitkin Creek townhomes (western -most townhome at right). September, 2015 ground -level Google Earth image. 2 4.0 KEY WILDLIFE ISSUES The Town and Colorado Parks and Wildlife (CPW), may have several wildlife concerns associated with future development and habitation of residences on the subject parcel, however the current proposal to rezone the property would have no effect on wildlife. Engagement with CPW, as an advisory agency, should occur with any development application that is submitted in the future and considered in a more extensive Environmental Impact Report, as defined by the Town Code. These issues are discussed below, based, in part, on current (November 21, 2016) seasonal range files downloaded from the CPW website. The mapping is part of CPW's database, which provides information on wildlife distributions to public and private agencies and individuals, for environmental assessment, proprietary land management resource planning, and general scientific reference. The disclaimer associated with all CPW mapping is footnoted.z Polygons are defined by the observations of animal distributions over many years. 4.1 Bighorn Sheep Figure 4 shows six bighorn sheep seasonal ranges mapped by CPW in the vicinity of the East Vail parcel. Bighorn sheep winter range and severe winter range cover the same area and overlap most (± 2 NDIS [CPW kmz] mapping was derived from field personnel and is updated periodically [currently every 5 years]. A variety of data capture techniques were used including drawing on mylar overlays at 1:50,000 scale USGS county mapsheets and implementation of the SmartBoard Interactive Whiteboard using stand-up, real-time digitizing at various scales. Information depicted on NDIS maps is for reference purposes only and is compiled from best available sources. Reasonable efforts have been made to ensure the accuracy of this data. Colorado Parks and Wildlife expressly disclaims responsibility for damages or liability that may arise from the use of this data. The wildlife distribution maps are products and property of CPW, a division of the Colorado Department of Natural Resources. Care should be taken in interpreting these data. Written documents may accompany these maps and should be referenced. The information portrayed on these maps should not replace field studies necessary for more localized planning efforts. The data are gathered at a variety of scales; discrepancies may become apparent at larger scales. The areas portrayed are graphic representations of phenomena that are difficult to reduce to two dimensions. Animal distributions are fluid; animal populations and their habitats are dynamic. 3 75%) of the parcel. Winter range is that part of the overall range where 90% of the individuals are located during the average five winters out of ten, from the first heavy snowfall to spring green -up. Severe winter range (SWR) is that part of the winter range where 90% of the individual animals are located when the annual snowpack is at its maximum and/or temperatures are at a minimum in the two worst winters out of ten. The amounts, quality, and effectiveness of winter range are generally what limit big game populations. The polygon boundary is not accurate. It likely extends southeast to the treeline along Pitkin Creek, down to the interchange on/off ramps, and down to the north side of the frontage road. There is no I-70 game fencing in the area. Sheep likely used the habitat in what is now the Booth Creek residential area and it is unlikely that they continue to enter that development. The winter range and SWR overlapping the entire subject parcel is approximately 1.2% of the overall winter range and SWR polygons (approx. 1,880 ac.) that extends west along the north side of I-70 nearly to I - 70's Vail exit. This is the only sheep winter range polygon mapped on either side of the Gore Range. High concentrations of winter sheep pellets were located along the top of the Booth Falls rockfall mitigation berm during the site visit. Two homes located 107-177 feet below the berm give some indication of residential compatibility with sheep winter range. Winter concentration area is a subset of the winter range where animal densities are at least 200% greater than the surrounding winter range density during the same period used to define the winter range, in the average five winters out of ten. That polygon does not overlap the East Vail parcel, but habitat effectiveness of that polygon could be influenced by residential development and habitation on the parcel. .19 Bighorn sheep production area is where sheep lamb. Production areas are defined as that part of the overall range occupied by pregnant females during a specific time period in the spring (May 1 to June 30). The polygon occurs above the Booth Creek cliffs, extends 1.6 miles to the north, and is topographically buffered from residential development below. Based on ewes selecting cliff -like terrain inaccessible to terrestrial predators, it is unlikely that any of the forested terrain shown in Figure 4 is actually used for lambing. The effectiveness of production areas could be affected by free -ranging dogs and recreation originating from residences below. Bighorn sheep migration pattern is a subjective indication of the general direction taken by migratory ungulate herds. The line's location is irrelevant. What it indicates is that bighorns move downhill in this area during fall towards their winter range, then move uphill in spring to their summer range. A bighorn mineral lick is defined as a natural site known to be utilized by bighorn sheep for obtaining minerals to meet basic nutritional needs. Whether natural or otherwise, such licks are particularly important for pregnant and lactating ewes. Potential residential development on the subject parcel will be of concern because of the net loss of winter habitat (±0.24% of the overall winter range polygon) associated with residential development, further impaired effectiveness of habitat within the influence of the development, and other potential habitation -related effects (e.g., free -ranging dogs and dispersed recreation originating from residences). However, sheep habitat use in this area has adapted and habituated somewhat to I-70 and frontage road activity, Booth Creek neighborhood and The Falls at Vail townhome residential developments and activities, Vail Mountain School, and dispersed recreational activity along the Pitkin Creek and Booth Creek trails. The relatively small (5.4 -acre) potential East Vail development would result in a further loss of winter range, but its location in an area whose habitat effectiveness has been reduced by existing human disturbance and development should have minimal effects on sheep habitat use and should not affect herd size. Approximately 75% of the parcel would remain available for continued sheep use on a preserved and protected tract associated with the proposed rezoning and platting of the parcel. 4.2 Elk Figure 5 shows one elk seasonal range mapped by CPW in the vicinity of the East Vail parcel that warrants consideration. The elk winter range definition follows that provided for sheep, above. No elk winter range is shown overlapping the subject parcel, but that mapping is likely wrong. The winter range polygon boundary along the north side of I-70 appears to follow an assumed land ownership boundary. At the time of CPW mapping the County's and the Town's mapping assumed this parcel was likely in CDOT ownership. Colorado Parks and Wildlife appears to have adopted the Town's position and extended the polygon along the U.S. Forest Service property line, rather than bringing it down to the north edge of the frontage road where it probably should be. The elk winter range on the subject parcel is part of a polygon containing the highest elevation elk winter range in the Gore Creek Valley and some of the highest winter range in the Eagle Valley. This higher elevation winter range is used more during the early part of winters and during milder winters when excessive snow depths have not yet pushed animals to lower elevations down valley. Nevertheless, these winter ranges are valuable because they support animals during portions of the winter when animals would otherwise be further down valley on increasingly small and more crowded winter range. 3 A learned behavioral change exhibited by greater tolerance of, and reduced avoidance to, benign human activities as a result of chronic exposure. The extent of habituation is generally reduced in hunted herds. Over the past 50 years there has been a considerable loss of big game winter range to secondary ski area development in the Eagle Valley. Winter ranges generally occur at lower elevations along valley bottoms that are dominated by private lands. Development of those lands has pushed elk further west down valley. In recent years, CPW have increased their hunting permits to increase harvest and reduce the elk and deer populations to levels that the smaller winter range acreage can support. Potential residential development on the subject parcel will be of concern for elk for the same reasons described for bighorn sheep (the net loss of elk winter range, further impaired effectiveness of habitat within the influence of the development, and other potential habitation -related effects [e.g., free - ranging dogs and dispersed recreation originating from residences]). However, as described for sheep, elk habitat use in this area has adapted and habituated to I-70 activity, nearby subdivisions, and dispersed recreational activity. Similar to sheep, the relatively small (5.4 -acre) potential East Vail development would result in a further loss of winter range, but its location in an area whose habitat effectiveness has been reduced by existing human disturbance and development should not result in any measurable change in elk habitat use or herd size. Approximately 75% of the parcel would remain available for continued elk use. 4.3 Peregrine Falcon Peregrine falcons are a sensitive species monitored by CPW and the U.S. Forest Service. There is an active peregrine falcon nesting cliff on the opposite side of the Gore Creek valley in the vicinity of the East Vail parcel (Fig. 6). The nesting area polygon is defined as the area which includes good nesting sites and contains one or more active or inactive nest locations. The boundaries are drawn based on professional judgment to include most known nesting habitat in the vicinity. Usually these areas are mapped as polygons around cliffs and include a 0.5 mile buffer surrounding the cliffs. 6 Viable peregrine falcon nesting sites possess two components: (1) adequate nesting habitat and (2) extensive hunting habitat with an adequate prey base to support the adults and their offspring (Craig 1978). Nesting sites are located on precipitous cliffs ranging in height from 40 to 2,100 feet, averaging 200 to 400 feet tall. Several ledges, potholes, or small caves must be present in the cliff face to function as a suitable nest site. A breeding pair will frequently alternate their nesting activities to different ledges on a cliff face between years, and they will often relocate to adjacent cliff faces. As a result, protective measures must address an entire cliff complex (and potential nesting areas) rather than an individual cliff. Nesting peregrines will not tolerate excessive human encroachment or prolonged disturbance in the vicinity of the nesting cliff. Any activity or development above the nesting cliff will likely cause abandonment. Breeding peregrines become extremely agitated and may abandon the nest site if disturbance occurs during courtship, prior to the initiation of egg laying. One explanation regarding why some sites are occupied in spite of excessive human activity in the vicinity of the nesting cliff is that the falcons occupied the site early in the nesting season prior to spring increases in human activity and had eggs or young when the disturbance occurred. Once birds have eggs or young, they have a strong fidelity to their invested resources. Such birds were, therefore, attached to the site and would not abandon it at that time. The East Vail peregrines are examples of how wildlife, in general, can habituate to chronic, but benign, human activities, although residential and golf course development along the valley bottom has reduced their prey base. In Colorado, peregrines usually return to nesting cliffs in late February or early March and initiate courtship activities, which continue to mid- or late April when eggs are laid. The young hatch from mid- to late May and fledge (i.e., leave the eyrie) in mid- to late June. The young and adults remain in the vicinity of the nesting cliff up to several months after fledging. �l Extensive hunting habitat is a second key component of a viable peregrine nest site. Peregrines will frequently travel at least 10 miles from their eyrie to procure prey and they have been documented hunting up to 30 miles away from nest sites (G. Craig, CDOW, pers. comm.). It is, therefore, important to maintain the integrity of important hunting areas within at least 10 miles of the nesting cliff. All habitats within the 10 -mile radius need not be considered essential habitat, since only those areas that attract or support peregrine prey need be protected. The primary prey captured by nesting Colorado peregrines are small to moderately-sized birds, such as blackbirds, doves, robins, flickers, jays, nutcrackers, meadowlarks, and pigeons, but prey as large as waterfowl are also taken. Any habitat that supports or concentrates birds should be considered essential to locally nesting peregrines. Key hunting areas fall into two categories: (1) those habitats that concentrate or support important prey species, and (2) those habitats that expose prey and make them vulnerable to peregrine attack. Peregrines capture their prey through precipitous dives from considerable height above their quarry. Peregrines must, therefore, frequent habitats permitting this type of pursuit. Peregrines do not hunt below the forest canopy, but capture birds flying above forests or across open expanses. Larger prey are raked (with talons) or knocked out of the air and peregrines need open areas on the ground to recover them. Nesting cliffs, are generally situated at considerable heights above the surrounding terrain, so peregrines have a broad panorama from favorite hunting perches near the cliff top. The East Vail pair's 2017 nest site was within 0.5 miles of the East Vail parcel and 590 vertical feet above it. It is unknown where peregrines from this cliff complex hunt, but hunting is likely concentrated over the Gore Creek valley. The wetland and riparian complex immediately below the cliff is likely heavily used as those habitats concentrate and support higher prey densities, expose that prey base to peregrine attack more so than other local habitats, while the cliff provides a convenient hunting perch. The subject parcel contributes to the avian prey base, but unless those birds leave the parcel they are not vulnerable to peregrine attack. The air space above the parcel is likely more important hunting habitat, as it is along the entire Gore Creek Valley, as birds flying above the valley are exposed to peregrine attack. Potential residential development on the subject parcel will be of concern for peregrine falcons because of the small, but additional net loss of foraging habitat, further impaired effectiveness of habitat above and around the development, and the additive human development across from the nesting cliff. The current nesting pair has habituated to current levels of human activity and development. These include the 24/7/365 disturbance associated with I-70, the East Vail interchange and the frontage road, the Vail Pass-Tenmile bike path (immediately below the nesting cliff), and residences associated with East Vail, Booth Creek, and the Pitkin County Townhomes. Future construction and habitation of the subject parcel, buffered from the nesting cliff by distance, elevation, and more acute intervening disturbances/ activities would be more of the same type of structures and activities that should not negatively affect the nesting pair. It is also likely, with an increasing peregrine population and competition for nest cliffs, that future pairs of peregrines would also find the cliff complex viable with future development of the proposed as currently considered. That assumes that the valley's prey base remains adequate, which is likely given the avoidance of wetland and riparian habitats supporting higher prey densities and the limited amount of further development potential. The subject parcel's airspace would remain available for peregrine hunting and approximately 75% of the parcel would remain available to support potential peregrine prey. 4.4 Black Bear Colorado Parks and Wildlife have mapped two black bear seasonal ranges in the vicinity of the East Vail parcel that warrant consideration (Fig. 7). Black bear summer concentration areas are defined as those parts of the overall range where activity is greater than the surrounding overall range during that period from June 15 to August 15. This polygon extends along and above the valley bottom from east of East Vail to west of West Vail. This designation has merit overlapping the subject parcel. During the August 4 field survey, the young, open -canopy aspen stands on the west end of the property supported a moderate density of berry -rich serviceberry shrubs that represent important summer forage for bears. A human/bear conflict area is represented by the same polygon along the Gore Creek valley bottom. Such areas are defined as that portion of the overall range where two or more confirmed black bear complaints per season were received which resulted in CPW investigation, damage to persons or property (cabins, tents, vehicles, etc.), and/or the removal of the problem bear(s). This does not include damage caused by bears to livestock. Potential residential development on the subject parcel will be of concern for bears because of the small, but additional net loss of summer forage habitat, further impaired effectiveness of habitat within the influence of the development, and other potential habitation -related effects [e.g., potential garbage - handling issues. Approximately 75% of the parcel would remain available for continued bear use. Fri 0 2017 G.91. Figure 7. Black bear summer concentration area and human/bear conflict area (outlined and shaded purple) mapped by CPW in the vicinity of the East Vail parcel (red outline). 5.0 SUMMARY Several important wildlife species occur on or in the vicinity of the East Vail parcel. Proposed rezoning and platting would have no negative effects on those species. Future residential development, as currently considered, would preserve approximately 75% of the parcel, but development would remove habitat values in a 5.4 -acre area and affect, to some extent, adjacent habitat effectiveness that is not already impaired by disturbances along I-70, its frontage road, and adjacent residential developments. When future residential development is proposed, it is recommended that a wildlife mitigation plan be developed to minimize wildlife conflicts and consultation with CPW occur at that time. Please call or email me if you or others on the team have any questions. Sincerely, Ric( Thompson Certified Wildlife Biologist, Western Ecosystems, Inc., 905 West Coach Road, Boulder, CO 80302 (303) 442-6144; weiwild e aol.com 6.0 LITERATURE CITED Craig, G.R. 1978. American peregrine falcon, Falco peregr* anatum. Pages 40-45 * Essential habitat for threatened or endangered wildlife in Colorado. CDOW, Denver. 84 pp. 10 CESARE, INC. Geotechnical Engineers & Construction Materials Consultants ROCKFALL HAZARD STUDY East Vail Parcel Vail, Colorado .144 AK 66 Report Prepared for: Mr. Kevin Hopkins Vail Resorts Development Company PO Box 959 Avon, CO 81620 Project No. 17.5029 June 19, 2017 7108 South Alton Way, Building B Centennial, Colorado 80112 www.cesareinc.com Phone 303-220-0300 1 Fax 303-220-0442 C"4ESARE, INC. Geotechnical Engineers & Construction Materials Consultants ROCKFALL HAZARD STUDY East Vail Parcel Vail, Colorado Report Prepared for: Mr. Kevin Hopkins Vail Resorts Development Company PO Box 959 Avon, CO 81620 Project No. 17.5029 June 19, 2017 Report Prepared by: Julia M. Frazier, P.G. Senior Geologist 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 CESARE, INC. TABLE OF CONTENTS 1. INTRODUCTION......................................................................................................................... 3 2. SCOPE OF WORK........................................................................................................................ 3 3. SITE CONDITIONS..................................................................................................................... 3 4. GEOLOGIC SETTING................................................................................................................ 11 4.1 REGIONAL GEOLOGY............................................................................................................... 11 4.2 SITE GEOLOGY........................................................................................................................ 12 4.2.1 ARTIFICIAL FILL (AF)....................................................................................................... 12 4.2.2 COLLUVIUM (QC)............................................................................................................. 12 4.2.3 LANDSLIDE DEPOSITS(QLS)............................................................................................. 12 4.2.4 PINEDALE TILL (QTP)....................................................................................................... 12 Robinson Limestone Member (Pmr)....................................................................................... 13 LowerMember (Pml)............................................................................................................ 13 5. GEOLOGIC HAZARDS............................................................................................................... 14 5.1 ROCKFALL............................................................................................................................... 16 5.2 LANDSLIDE............................................................................................................................. 16 6. ROCKFALL ANALYSIS............................................................................................................... 18 6.1 ROCKFALL STUDY SECTION...................................................................................................... 18 6.2 ROCKFALL MODELING - CRSP ANALYSIS.................................................................................... 24 6.3 ROCKFALL ANALYSIS RESULTS................................................................................................. 26 6.4 DISCUSSION OF ROCKFALL ANALYSIS RESULTS......................................................................... 26 7. LANDSLIDE HAZARD MAPPING............................................................................................... 27 8. CONCLUSIONS AND RECOMMENDATIONS.............................................................................. 28 8.1 ROCKFALL CONSIDERATIONS................................................................................................... 28 8.1.1 PLACEMENT OF THE ROCKFALL CATCHMENT STRUCTURE ................................................... 28 8.2 LANDSLIDE CONSIDERATIONS................................................................................................. 29 8.3 DEBRIS FLOW CONSIDERATIONS.............................................................................................. 30 9. LIMITATIONS.......................................................................................................................... 30 TABLES AND DIAGRAMS DIAGRAM 1. Cross Section D-D'.................................................................................................. 14 TABLE 1. CRSP Simulation Parameters....................................................................................... 25 TABLE 2. Slope Profile Parameters.............................................................................................. 25 TABLE 3. Summary of Rockfall Analysis Results......................................................................... 26 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 1 CESARE, INC. FIGURES SITE LOCATION MAP........................................................................................................ FIGURE 1 TOPOGRAPHIC MAP.......................................................................................................... FIGURE 2 OFFICIAL ROCKFALL HAZARD MAP, TOWN OF VAIL, COLORADO .................................... FIGURE 3 OFFICIAL DEBRIS FLOW HAZARD MAP, TOWN OF VAIL, COLORADO .............................. FIGURE 4 GEOLOGICMAP................................................................................................................. FIGURE 5 LEGEND FOR FIGURE 5 GEOLOGIC MAP........................................................................... FIGURE 6 LANDSLIDE EXTENTS MAP................................................................................................ FIGURE 7 STUDY SECTIONS MAP..................................................................................................... FIGURE 8 ROCKFALL STUDY SECTION.............................................................................................. FIGURE 9 LANDSLIDE STUDY SECTION.......................................................................................... FIGURE 10 SLOPEMAP..................................................................................................................... FIGURE 11 APPENDIX REFERENCES.................................................................................................................APPENDIX A ROCKFALL HAZARD ASSESSMENT AT BOOTH FALLS CONDOMINIUMS AND PROPOSED MITIGATION (COLORADO GEOLOGICAL SURVEY).......................................................APPENDIX B 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 CESARE, INC. 1. INTRODUCTION This report presents the results of a rockfall hazard study for an undeveloped lot located on the east side of Vail, Colorado and owned by the Vail Resorts Development Company (Vail Resorts). It is Cesare, Inc.'s (Cesare's) understanding that a preliminary rockfall hazard analysis is desired prior to potential development of the western portion of this site, along with other geologic hazards which may have a significant impact on the proposed development. The site is located directly north of the I-70 East Vail interchange. Geologic hazards, such as rockfall, debris flow, and avalanche are recognized by the Town of Vail and delineated in the project area. The rockfall hazard has been identified and addressed on the neighboring development to the west (Booth Falls Mountain Homes), with multiple existing catchment structures. 2. SCOPE OF WORK The scope of services for this rockfall hazard study generally included: 1. Review of available information, including published geologic maps, aerial photography, and readily available studies performed on nearby sites. 2. Site reconnaissance to verify geologic and geologic hazard conditions on and upslope from the subject site, with a focus on rockfall. This involved mapping the geology and geologic hazards by traversing the site on foot, and through photography and video of the site using an unmanned aircraft system (drone). 3. Modeling of the rockfall hazard potential using a critical cross section through the project site and input into the Colorado Rockfall Simulation Program (CRSP). 4. Preparation of this report presenting our findings and preliminary recommendations relative to the rockfall hazards potentially impacting the site, including conceptual techniques that might be used to remediate and reduce the rockfall hazard. Also included in this report are applicable figures, tables, and cross sections. 3. SITE CONDITIONS The project site is located directly north of the I-70 East Vail interchange on the north side of Fall Line Drive (Figure 1). Pitkin Creek Townhomes (formerly named Falls at Vail) is located immediately adjacent to the site in the southeast corner, and Booth Falls Mountain Homes (Booth Falls) and Vail Mountain School are located on a neighboring property to the west-northwest. The site is rectangular in shape and is located in the southeast 1/4 of Section 2, Township 4 South, Range 80 West of the 6th Principal Meridian in Eagle County, Colorado. The approximate center of the property is situated at latitude 390 3846" N and longitude -1060 18' 25" W. Cesare performed site reconnaissance to characterize and map the geologic and geologic hazard conditions during May 2017. The site is currently undeveloped with a variably sloping ground surface ranging from about 7 to over 45 degrees (Figure 2). The elevation ranges from about 8375 feet in the west side of the site to about 8940 feet in the northeast corner, an elevation change of about 565 feet across the site. The site is bound by undeveloped National Forest Service land to the north, northwest, and east. Fall Line Drive and the I-70 Frontage Road bound the site along the southern edge. Pitkin Creek forms a deeply incised drainage immediately to the east of the eastern site boundary. Booth Creek, also deeply incised, is located about 3,200 feet to the northwest of the site. Gore Creek is located on the opposite side of I-70, about 580 feet to the 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 3 CESARE, INC. south at closest approach. A retaining wall borders the site along Fall Line Drive near the East Vail I-70 off ramp in the area of the shuttle stop. Design or construction details for this retaining wall were not available at the time of this study. Based on site observations, this retaining wall is constructed of wood cribbage, with gravel placed directly behind the wood facing. The wall appears to generally be in good condition, with one exception near the east end where the wall has bulged out. An unpaved, single track road traverses the site along the edge that borders Fall Line Drive and is barely visible in some historic aerial photographs. Multiple utility service manholes were observed along this single track road and the manhole covers are labeled with Alelectric utility". Vegetative cover at the site includes grasses, shrubs, and aspen trees. The western part of the site and the area upslope of the western part of the site are incised with a network of drainages which contained flowing water at the time of our site visits. This western area is generally more densely vegetated with low shrubs and aspen trees than other parts of the site and upslope areas. Refer to Photographs 1 through 8 for views of these onsite features. Photograph 1. View of the project site. Photograph taken from the eastbound lane of I-70 looking east across the site. The photograph shows the relatively steep slope of the site and the rock outcrops present upslope from the site. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 4 Aft Photograph 1. View of the project site. Photograph taken from the eastbound lane of I-70 looking east across the site. The photograph shows the relatively steep slope of the site and the rock outcrops present upslope from the site. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 4 CESARE, INC. rw �y -t Photograph 2. View of 1 retaining wall located along edge of site that borders Fallr Line Drive. Town of Vail shuttle 1 i stop is visible in the left side of the photograph. w Photograph 3. View of distressed part of the retaining wall along the edge of the site that borders Fall Line Drive. The slope rises steeply upward to the north at the top of the wall. This photograph was taken near the east end of the wall. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 5 CESARE, INC. i 7 B Cp } Z• L O 0 -0 U) 0) 0) � � a 70 }' O O O Cl O a) N V C � O .� 0 N > Q � c1 i C O to -a ro N � Q O F 70 U) .U) O � L 0 � a a--+ _0O 0 0 4U- U) L � L i � 0 4- V a--+ (o -2=o 0 0 ro L U V V 'E a) L U) a-+ -0 0 " E 4.1 O L L +- � L L V O V O 5 0 Q �> s 0 o O 0 0 4- fl s '� o 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 6 CESARE, INC. Photograph 5. View of limestone boulders which have come to rest near the base of the slope in the western part of the site. Boulders are about 3 to 4 feet in longest dimension, embedded in the soil, surrounded by mature vegetation, and show lichen on the surface. - 12 =Mr Photograph 6. View of large sized limestone boulder located in the southern area of the site. Boulder measures about 21 feet long by 16 feet wide by 6 feet high. A survey marker has been placed on this boulder (Eagle County Survey Control, 1998). 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 7 CESARE, INC. Photograph 7. View of the western part of the site. Note the dense vegetative cover, flowing water, and exposed bedrock outcrops near the top of the slope. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 Photograph 8. View of flowing water in the western part of the site. CESARE, INC. Rock outcrops are present upslope from the site and are rockfall source zones which have the potential to impact the site and future planned development. Rockfall is a recognized hazard in the site area, as depicted on the "Official Rockfall Hazard Map" for the Town of Vail (Figure 3). A significantly sized rockfall catchment berm and basin, located about 1,300 feet to the northwest at closest approach, has been constructed to reduce the rockfall hazard above the Booth Falls development. It is Cesare's understanding that this consists of an earthen berm ranging in height from about 10 to 15 feet, and an upslope catchment area spanning about 20 feet where the natural slope has been laid back. An access road leading up to the catchment area begins at Fall Line Drive near the western point of the project site. Additional rockfall remediation structures are located upslope from Booth Falls Court and are visible in the aerial imagery. These rockfall remediation features are shown in Photographs 9 through 11. Debris flows are also a recognized geologic hazard for the area, as shown on the "Official Debris Flow Hazard Map" for the Town of Vail (Figure 4). As shown on Figure 4, the site is not within a debris flow hazard zone, although moderate and high hazard areas are delineated along Pitkin Creek to the east-southeast of the site. Photograph 9. Google Earth image of Booth Falls Mountain Homes to the west of the project site. Examples of existing rockfall remediation structures are labeled. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 9 CESARE, INC. "A a r1k' .et�+lR� yr� yr' ^;q � � ..yam►, y '. 7' ✓,Y •11s 1iJ�i1%�..SYi, '•y 5 .: . ` ry 1 �ilz c x KE" a -,T'�'1. � �k ♦�"' rya �Ar! �.k�SS -;,�'v � �' ��r - ?� �� � - f� /` ria\ �K • a:I tip_ tt�?r - ksie�s!?, -i� ADb�P �rr his r� 4� s yyF �i � � 4 t '� ]��Pr '-3x ����. � tn. � ���"'D syr r✓ m � � Photograph 10. View of rock -fall catchment berm and basin, upslope from Booth Falls Mountain Homes. View looking west toward Booth Creek. The berm is between 10 and 15 feet high, and the ditch is about 20 feet from crest of berm to backslope. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 10 CESARE, INC. ak^ �; a AV kn fir, .S ixi Photograph 11. View of rock -fall catchment berm and basin upslope from Booth Falls Subdivision. View looking east toward the project site. 4. GEOLOGIC SETTING 4.1 REGIONAL GEOLOGY The site is included in the Southern Rocky Mountain physiographic province in an alpine setting with elevations ranging from 8000 to 9000 feet. The site is located along the western flank of the Gore Range, a northwest -southeast trending mountain range situated in north -central Colorado. The Gore Range is separated from the Front Range Mountains to the east by the Blue River Valley and Williams Range thrust zone. The core of the Gore Range is comprised of crystalline basement rock uplifted during the Laramide mountain building event (orogeny) about 70 to 50 million years ago (Ma). The Laramide orogeny also uplifted thick sequences of sedimentary units deposited during the occupation of an inland sea in parts of Colorado. The sedimentary units are comprised of shale, claystone, siltstone, sandstone, conglomerate, and limestone. The Gore fault is located about 500 feet northeast of the site at closest approach and is not considered active (Figures 5 and 6). The Gore fault is characterized as a zone of high angle reverse faults. These faults have had at least five episodes of movement that span from Precambrian (older than 540 Ma) to late Oligocene and younger (about 28 Ma), although most of the displacement likely took place during the Laramide orogeny (Kellogg and others, 2011). A 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 11 CESARE, INC. gentle regional tilt of 5 to 15 degrees down to the south-southwest, characterizing the sedimentary bedrock in the site vicinity, is interrupted adjacent to the Gore fault. Beds of the Minturn Formation are steeply dipping and overturned where located close to the Gore fault, as is the case upslope and to the northeast of the site. 4.2 SITE GEOLOGY The site is underlain by surficial units comprised of artificial fill, colluvium, landslide deposits, and till of the Pinedale glaciation (Figure 5 Geologic Map). The bedrock underlying the site is mapped as Minturn Formation (Kellogg and others, 2003; Kellogg and others 2011). Artificial fill is associated with the construction of Fall Line Road along the southern border of the site and likely with the unpaved, single track road (with buried utilities) in the southwest part of the site. A wedge of colluvium is mapped mid -slope in the western half of the site, however, the colluvium was actually observed to completely cover the site and largely obscure bedrock outcrops. The eastern half of the site is predominantly landslide deposit and Pinedale Till underlies the southeastern corner of the site. Bedrock of the Minturn Formation underlies the surficial deposits at the site. Descriptions of these units are described below, from youngest to oldest. Refer to Diagram 1 for a geologic cross section near the site. 4.2.1 Artificial Fill (afi) Artificial fill is associated with the ground modifications that have occurred within and adjacent to the site boundaries. Based on site observations, artificial fill is likely associated with the single track utility road in the southwestern part of the site, construction of Fall Line Drive, and construction of the shuttle stop and retaining wall in the southeast part of the site. 4.2.2 Colluvium (Qc) Colluvial deposits (Holocene and upper Pleistocene; 126,000 years ago to present) cover most of the slope in the site area based on site observations. Colluvium is characterized as unconsolidated, generally non -stratified deposits mantling slopes less than 50 degrees. Colluvial deposits are comprised of pebble, cobble, and boulder sized rock and fine grained material mixed together by downslope movement. Colluvium is typically less than about 30 to 45 feet thick. 4.2.3 Landslide Deposits (Qls) Landslide deposits (Holocene and upper Pleistocene; 126,000 years ago to present) underlie most of the eastern half of the site. Kellogg and others (2003) characterize these mapped deposits as a range of chaotically arranged debris to intact slump blocks of bedrock. The middle member of the Minturn formation (Pmm) is notably susceptible to landsliding, although slope failures can occur in most sedimentary units where over steepening of the ground surface has destabilized slopes. Largescale landslide deposits may be up to about 120 feet thick. 4.2.4 Pinedale Till (Qtp) Glacial till of Pinedale age (upper Pleistocene; 126,000 to 11,000 years ago) underlies the southeast corner of the site and also a majority of the slopes to the east-southeast, and the area upslope to the north of the site (in part). Pinedale Till is characterized as unsorted, unstratified, and boulder. It tends to form hummocky topography with common depressions and small ponds. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 12 CESARE, INC. Till deposits were observed upslope from the site and were bouldery (sedimentary and igneous composition) and poorly sorted. This unit has been mapped as high as 900 feet above the present elevation of Gore Creek, with thickness up to about 90 feet. 4.2.5 Minturn Formation The Minturn Formation (middle Pennsylvanian; 315 to 307 Ma) underlies the entire site and general vicinity. This unit is generally comprised of conglomerate, sandstone, siltstone, claystone, shale, and stratigraphically distinct layers of limestone and dolomite. The Minturn Formation is divided into multiple units, two of which directly underlie the site: Robinson Limestone Member (Pmr) Marine limestone and dolomitic limestone, gray to yellow gray, fine to medium grained, and locally contains fossils. Comprised of four separate sequences (each about 60 feet thick) of limestone interbedded with pinkish tan, light tan, cross bedded, mica rich sandstone and grayish pink sandy siltstone and shale. The sandstone, siltstone, and shale layers weather in rounded forms, and the limestone and dolomite beds weather in relatively angular forms. Outcrops of the Robinson Limestone member are visible in the steep cliffs northwest and are also exposed directly upslope from the site. One large boulder dislocated from upslope and came to rest near the base of the slope along Fall Line Drive is sandstone containing purple gray coral, possibly representative of a reef facies within the Robinson Limestone member. The Robinson Limestone member is about 360 feet thick north of Gore Creek. Lower Member (Pml) Conglomerate, sandstone, siltstone, and shale, pinkish gray, gray brown, gray green, mottled maroon, and gray green. The Lower member may contain clasts of Proterozoic age granite (2,500 to 541 Ma). This unit is generally obscured by vegetation onsite and outcrops were not identified during our site visits. The Lower member of the Minturn Formation can be up to about 1,200 feet. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 13 CESARE, INC. DIAGRAM 1. Cross Section D -D' D D, FEET FEET 12.000 approximate downslope approximate upslope tz.voo Ppm extent of site extent of site 11,000 Q` Pmj GORE FAULT SYSTEM 11.000 --- ---- --------------- - - - 10,000 X9 ml % 9.000 i1 9.000 Xu 7,000 Some thin s0iciel cepon% not sham 700o Qa Alluvium (Holocene) 0c . Colluvium (Holocene and upper Pleistocene) otp Pinedale Till (upper Pleistocene) atb Bull Lake Till (middle Pleistocene) F'iPui Manxm Formation (Lower Vermian to Middle Pennsylvanian) �m Minlurn Forrrtatinn, smdi(feranlialed (Midd3e Pennsylvanian) Pm( Jacque Mountain Limestone Member Lipper sandstone and conglomerate member �mwq While Quail Limksiune Member �rnm Middle member X01111 Individual Iinurstone bed Prnr Robinson Limestone Member rl Individual limestone bed Lower member 4�mis Individual limestone IMI Xg I Cross Creek Granite Cross section D -D' excerpted from the Geologic Map of the Vail East Quadrangle (Kellogg and others, 2003). This cross section is located immediately east of the project site and schematically depicts the surface and subsurface geologic conditions in the site area. S. GEOLOGIC HAZARDS The current study focused on the geologic hazard related specifically to slope stability, including rockfall and landslides in particular. Rockfall was analyzed using the Colorado Rockfall Simulation Program (CRSP) for one study section located on the west side of the site where development is most likely (per client communication). The landslide hazard was characterized primarily through review of published maps and site reconnaissance to verify the nature, extents and evidence of recent movement. Debris flows are a significant potential hazard in the site vicinity, although debris flow susceptibility has not been determined for Vail or Summit County to date. The site is not included in the Official Debris Flow Hazard Map for the Town of Vail, although Pitkin Creek located near the southeast corner of the site is considered to have moderate to high hazard potential. One debris flow located on the east -facing slope of Booth Creek (about 3,700 feet from the western site boundary) and visible from the site is shown in Photograph 12. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 14 CESARE, INC. Photograph 12. View looking west toward Booth Creek. The project site is located beyond the trees in the right side of the photograph. Features are labeled. Debris flows and rockfalls have damaged buildings in the Gore Creek area since development increased in the 1960's. Debris flows can be triggered by intense summer rainstorms or rapid melting of deep snowpack. Debris flows generally form on fan deposits, such as those composed of glacial till. Freeze -thaw cycles in the spring tend to pry rocks loose, resulting in rockfalls of varying magnitude and runout distance. The rockfall hazard is also related to a combination of weak shale beds between harder sandstone and limestone beds, joints, and a regional bedrock dip toward the valley. Large boulders from cliffs comprised of the Robinson Limestone member of the Minturn Formation fell and damaged several residences in the Booth Falls subdivision in the 1980's. As a result, the homeowners and Town of Vail created a Geologic Hazards Abatement District (GHAD) which aided in construction of a rockfall catchment ditch and berm that has generally proven to be an effective protection measure (shown in Photographs 9 through 12). The exception would include the event in 1997 when a large scale rockfall skirted around the western end of the catchment structure, rolling downslope, and damaging structures below. This event resulted in the construction of mechanically stabilized earth (MSE) walls to add protection for the downslope condominiums (some of which were not included in the original GHAD). A report issued by the Colorado Geological Survey (CGS; undated) summarizes the event: 'At 11:20 p.m., a ledge of Minturn Formation limestone at the highest exposed outcrop of the upper cliff, just below the exposure of glacial t111, failed similarly to that shown in Figure 3 of Appendix A. The ledge dimensions that detached and toppled is roughly 20' x 8' x 8: As it fell, it impacted and broke additional rock blocks from outcrops below. The rock mass broke apart as it tumbled down the cliff. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 15 CESARE, INC. As it fell down the slope, the rock fragments randomly fanned out such that the ,Hath of the rockfall formed a swath more than 500 feet across where they came to rest. [..] Approximately one third of the swath of rolling rocks were retained by the ditch and berm. [..] The remaining two-thirds of the event came to rest, scattered around the condominiums " 5.1 ROCKFALL Rockfall is a potential hazard for the site and poses a risk to the property. Rockfall is the fastest category of slope movement and is common in mountainous terrain near cliffs of broken, jointed, or faulted rock, on steep slopes comprised of rocky material, or where cliff ledges are undercut by erosion or human activity. Stability of a rock mass is generally influenced by the underlying support provided to that rock mass and the structural nature of the rock, including the orientation and spacing of discontinuities. After a rock dislocates from a rock mass, the controlling factors for how far that rock will travel downslope include characteristics of the falling rock (composition, size, and shape), characteristics of the slope (form, length, and angle), the presence or absence of obstructions on the slope, and the height of the initial fall. The rocks exposed upslope from the project site are comprised of the Robinson Limestone member of the Minturn Formation. The rock exposures contain fractures and thin layers of siltstone and shale. As time passes, cracks can be enlarged by weathering of the rock, accumulation of soil or vegetation growth, and the forces associated with freezing -thawing of moisture within the cracks. 5.2 LANDSLIDE Landslide deposits in the area occur on unstable slopes typically underlain by Minturn Formation shale, siltstone, claystone, or glacial till, and are largely considered inactive. The extents of a large landslide onsite were mapped during field visits, and the published boundaries were verified and refined using available light detection and ranging data (LiDAR). Refer to Figure 7 for the approximate landslide extents mapped for this study. Geomorphic features across the landslide have been masked by heavy vegetative cover, and obscured and smoothed by natural processes. The block sliding mechanism responsible for parts of the landslide mass enable large, relatively intact bedrock masses to slide downslope. These masses may appear to be in-place, when in fact they have moved downslope from their original position. Based on the high level of detail offered by the LiDAR view, Cesare has confidence in the mapped extents of the landslide as depicted in Figure 7. The toe of the mapped landslide deposit is abruptly cut off by Fall Line Drive. The downslope extents and western flank of the landslide are steep and form a recognizable break in slope shown on the topographic map (Figure 2) and on the LiDAR (Figure 7). Photograph 13 is a view of the landslide toe and western flank, looking eastward. The retaining wall built near the Town of Vail shuttle stop is about 10 feet high and the slope above the top of wall is relatively steep (30 degrees or greater). According to Kellogg and others (2011), a large landslide was activated on the north side of I-70 due to undercutting from highway construction. The landslide is located about 1.5 miles west of the project site on I-70, involves the Minturn Formation (same unit that 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 16 CESARE, INC. underlies the subject site), and is failing by combination of shallow earth sliding and deep rotational movement. y� ZS My !Y ~ tip y _ Photograph 13. View looking eastward from the western flank of the landslide toe. The ground surface is relatively steep along the toe and flanks of the slide mass, visible in the photograph. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 17 CESARE, INC. 6. ROCKFALL ANALYSIS 6.1 ROCKFALL STUDY SECTION Cesare analyzed one rockfall study section through the west part of the site (Figure 8). The location of this rockfall study section is representative of the slope on the west side and passes through the area of the project site most likely to be developed in the future. The rockfall study section is considered a reasonable representation of the slope in the western part of the site. The section profile was derived from topographic maps available through the USGS, the Town of Vail, and a topographic map for a portion of the western part of the site provided by the client. The rockfall study section is depicted on Figure 9 and shown in Photographs 14 and 15. Photograph 14. View looking upslope along the rockfall study section. Notable features include the limestone bedrock exposures visible at the top of the slope and the dense vegetation on the slope. The limestone bedrock forming the cliffs at the top of the slope are considered the primary rockfall source zone. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 18 CESARE, INC. Y y ` = law Photograph 15. View looking downslope along the rockfall study section. Notable features include the rock exposures visible at the top of the slope, the steepness of the slope, and the density of the vegetation. Fall Line Drive, I-70, and East Vail are visible in the background. The rockfall study section begins upslope above the primary rockfall source area exposed in the cliff comprised of Robinson Limestone and extends southward to Fall Line Drive, with a total elevation change of about 760 feet over a profile length of 1,530 feet. The analysis for the rockfall study section assumes the rockfall source zone is located in the exposed cliff face upslope from the site at an elevation of about 9040 to 9080 feet. Photographs 16 through 18 show the limestone bedrock exposed in the cliff face upslope from the site. Bedrock exposures (potential rockfall source zones) were not observed further upslope from this area, although the glacial till deposits above the primary rockfall source zone may be eroding and contributing to the rockfall hazard. The slope above the western part of the project site is incised with active drainages and covered in aspen trees, tall shrubs, and scattered boulders and outcrops. Rocks deposited along the rockfall study section slope are primarily blocky to slab shaped, and comprised of gray limestone interbedded with thin layers of sandstone, siltstone, and shale. Boulders comprised of sandstone were also observed. The rockfall study section appears to be an area of more recent rockfall events, compared to other areas of the site. A number of rocks in the rockfall study section area display a comparatively "fresh" appearance, relative lack of lichen or vegetative overgrowth, and some with minimal soil embedment. For other parts of the slope, a majority of the boulders are more deeply embedded in the soil and overgrown with lichen and vegetation (indicating much older rockfall events). Refer to Photographs 19 through 23 for examples of boulders observed on the ground surface in the area of the rockfall study section. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 19 CESARE, INC. Photograph 16. View of limestone bedrock exposure at the primary rock -fall source zone. Note the eroding shale partings and vertical fractures (spaced about 10 to 15 feet apart). r_— Photograph 17. Close-up view of ` primary rock -fall source zone bedrock. Gray, hard limestone interbedded with thin, weak shale layers. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 20 CESARE, INC. O 0 o U) fo ..F - �� rr-J O N 0 L a) - Cnfo cn 4-0 - - ! .lr — r� fo { - _ 21 E o to O O -0 _ p L C V -- —_ _ p • --'lL _ i_f ' -_ice - - ~ � - 2 � � iii i _ -. s : _ _ - _ _ i i•n . O O E # > O LL a�p3_ •' ti: f_� i O N T. "• r �a5a- ' — s 81 L 0 (n E 4- 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 21 CESARE, INC. Photograph 19. View of limestone boulder, embedded. Blocky, angular, and about 3 feet in diameter. Boulders like this one are common on the property and are either embedded in the soil (older, ancient rock -fall events) or are sitting on top of the soil with minimal soil embedment or vegetation overgrowth. Photograph 20. Limestone boulder, embedded, lichen growth. Blocky, angular, and about 4 foot by 3 foot by 2 foot. Photograph 21. Limestone boulder, minimal soil embedment. Blocky, angular, and about 3 feet in diameter. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 22 CESARE, INC. Photograph 22. View of large, angular, slab shaped boulders near the base of the slope within the area most likely to be developed in the future. Boulder sizes were observed to be at least (1) 12 foot by 8 foot by 5 foot, (2) 7 foot by 7 foot by 3 foot, and (3) 21 foot by 12 foot by 9 foot. These boulders are embedded in the soil and have been resting here for some time. ... �• . � ...� � ,�.�� - �� �s° -,_ � t .0`3�' ..` 4; �y is '- .�?� .'�'.?' '� ..' ry �, - - .d" iiiIL I Photograph 23. Aerial view of lower slope in western part of the site. North is toward the top of the photograph. Notice scattered boulders as large as about 7 to 8 feet in longest dimension and slab shaped. Most boulders are 3 feet or less in dimension and are embedded in the soil, representing older, ancient rock -fall events. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 23 CESARE, INC. 6.2 ROCKFALL MODELING - CRSP ANALYSIS Factors which influence the runout distance, mode of travel, speed, and energy of a rock traveling downslope include: • Type, size, and shape of the rock. • Type, length, height, and angle(s) of the slope. • Potential launch points along the slope. • Presence of obstructions on the slope (including trees, shrubs, and existing boulders). • Height of the initial fall. Based on site observations, the types of rocks traveling down the slope are comprised primarily of blocky to slab like limestone. Rocks are also comprised of sandstone to pebble conglomerate and a minor percentage of small, granite boulders (derived from the glacial till capping the slopes above the cliff -face rockfall source zone). Sizes generally range from about 2 to 6 feet in diameter, but can be as large as 20 to 30 feet in longest dimension. The larger dimension rocks are slab shaped, irregular, with angular corners. The falling mechanism for the slab shaped rocks would be primarily sliding after detachment from the source rock, although these rocks may roll downslope end -over -end along the shorter dimension. Based on our experience with similar conditions, site observations, and on opinions presented by the CGS for the rockfall hazard at Booth Falls to the west of the project site, the limestone rocks falling from the cliff source zone tend to break apart during their descent downslope. Cesare opines that some of the larger blocks on the scale of 20 to 30 feet in diameter may have been entrained in block slide movement of the landslide complex onsite. CRSP requires that the section analyzed be divided into regions (cells) based on areas with uniform slope and characteristics. Cell boundaries are determined based on characteristics, such as slope angle, material comprising the slope, and the presence of obstructions. Surface roughness was estimated with consideration for the size of the rock and the irregularity of the slope surface. The surface roughness (S) is defined as the perpendicular variation of the slope within a slope distance equal to the radius of the rock. This value varied based on rock size analyzed. Based on site observations and available topographic maps, there are no significant launch points below the rockfall source zone along the section. The tangential coefficient of frictional resistance (Rt) for the rock is the component of velocity parallel to the slope, which is slowed during impact. The tangential coefficient was chosen with consideration for the material which comprised the slope, as well as the amount of vegetation characteristic in each cell. Vegetation would tend to increase the frictional resistance in the direction parallel to the slope, thus decreasing the tangential coefficient. The normal coefficient of restitution (Rn) considers the change in velocity of the falling rock normal to the slope after impact, compared to the normal velocity before impact. For both the Rt and Rn coefficients for each cell, Cesare referred to the CRSP manual which provides ranges of suggested values based on different material types. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 24 CESARE, INC. Cesare calibrated the model using the current conditions of the slope (no rockfall barrier, native condition) and using rock sizes and shapes based on site observations. Simulation and slope profile parameters are listed in Tables 1 and 2, respectively. TABLE 1. CRSP Simulation Parameters Parameter Study Section A Length of section analyzed (ft) 1,530 Elevation difference across section (ft) 760 Total number of cells 6 Analysis Point 1 (x-coordinate) 1,000 Analysis Point 2 (x-coordinate) 1,200 Top starting zone (y-coordinate) 9,080 Base starting Zone (y-coordinate) 9,040 Number of rocks simulated 500 Starting velocity (x) 1 ft/sec Starting velocity (y) -1 ft/sec Material density of modeled rock 160 Ib/ft3 Rock shape Spherical Rock dimension (diameter) 10 Starting cell number 2 Ending cell number 6 TABLE 2. Slope Profile Parameters Rt: Tangential coefficient Rn: Normal coefficient Surface roughness varied based on rock size analyzed. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 25 Approx Cell Begin (x,y) Rt Rn Slope Angle Description of Slope Geologic Unit 0 1 0,9140 0.65 0.15 35 Vegetated slope above rock -fall Glacial till (Pinedale). source zone. 2 100,9080 0.85 0.20 Near Cliff face, rock -fall source zone, Robinson Limestone member vertical approximately 30 to 40 feet high. of the Minturn Fm. Vegetated slope below rock -fall Colluvium overlying 3 110,9040 0.70 0.15 30 source zone, runout accumulation Robinson Limestone/Lower zone. members of the Minturn Fm. 4 930,8540 0.60 0.15 20 Vegetated slope, accumulation Colluvium overlying Lower zone. member of Minturn Fm. 5 1180,8438 0.60 0.15 8 to 16 Vegetated slope, accumulation Colluvium overlying Lower zone. member of Minturn Fm. 6 1411,8382 0.90 0.60 Paved roadway Fall Line Drive, asphalt paved Not applicable. flat roadway. Rt: Tangential coefficient Rn: Normal coefficient Surface roughness varied based on rock size analyzed. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 25 CESARE, INC. 6.3 ROCKFALL ANALYSIS RESULTS The results of the analysis using the current condition of the slope are summarized in Table 3. Reported are results for common rock sizes observed at the site (3 feet diameter) and an estimated maximum case (10 feet diameter). Although boulders as long as 30 feet in longest dimension were observed embedded near the base area of the slope, these are considered more likely to have been placed during block sliding of the landslide mass. The rocks were modeled as spherical in order to represent the worst case scenario. Rocks which are spherical will tend to have longer runout distances and higher velocities and kinetic energies associated with them. Elongate, angular rocks will tend to lose momentum sooner than a rounded rock as they travel downslope. Analysis Point 1 was placed about 200 feet upslope from the property boundary and Analysis Point 2 was placed right at the upslope property boundary. Based on observed runout and accumulation zones and calibration analysis results, it is Cesare's opinion that the input values listed in Tables 1 and 2 adequately model the slope in question. Rockfall analysis results are listed in Table 3. TABLE 3. Summary of Rockfall Analysis Results AP = analysis point ft/sec = feet per second ft -Ib = foot-pounds 6.4 DISCUSSION OF ROCKFALL ANALYSIS RESULTS The CRSP analysis results show that a 10 foot diameter, spherical limestone boulder rolling downslope along the rockfall study section from a source zone between 9040 and 9080 feet elevation will have an estimated maximum kinetic energy of 1,846,786 foot-pounds (ft -Ib), an equivalent of about 2,500 kilojoules, at the upslope property boundary. The slope gradually 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 26 Number of Rocks Velocity (ft/sec) Bounce Height (ft) Kinetic Energy (ft -Ib) Kinetic Energy (kilojoules) P_TassiAP ng Max Avg Max Avg Max Avg Max Avg Rock Shape = spherical; Rock Size = 3 ft (2,262 pounds), API 492 37.6 19.2 4.3 0.7 65,545 18,906 90 26 AP2 21 16.9 8.0 0.3 0.1 13,957 3,649 19 5 Rock Shape = spherical; Rock Size = 10 ft (86,394 pounds) API 499 52.9 35.7 3.9 1.1 4,570,623 2,240,805 6,197 3,038 AP2 497 33.2 20.8 2.7 0.7 1,846,786 800,467 2,504 1,085 Rock Shape = discoidal; Rock Size = 12 ft diameter by 5 ft thick (90,478 pounds) API 499 46.7 37.6 3.4 1.0 4,112,846 2,861,685 5,588 3,880 AP2 499 33.8 24.7 2.6 0.8 2,243,475 1,270,950 3,042 1,723 AP = analysis point ft/sec = feet per second ft -Ib = foot-pounds 6.4 DISCUSSION OF ROCKFALL ANALYSIS RESULTS The CRSP analysis results show that a 10 foot diameter, spherical limestone boulder rolling downslope along the rockfall study section from a source zone between 9040 and 9080 feet elevation will have an estimated maximum kinetic energy of 1,846,786 foot-pounds (ft -Ib), an equivalent of about 2,500 kilojoules, at the upslope property boundary. The slope gradually 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 26 CESARE, INC. decreases between Analysis Point 1 and 2, resulting in a decrease in kinetic energy of a rolling rock between these points. The area of Cell Number 4 along the profile is a zonal transition from rockfall runout in Cell 3 to rockfall accumulation in Cell 5. For comparison, the worst case scenario considered in the CRSP analysis performed by the CGS for Booth Falls was a spherical boulder 7 feet in diameter with an impact force of 5,000,000 ft -Ib (about 6,800 kilojoules). This estimated energy is extreme when considering rockfall fences (flexible mesh barriers) currently on the market are rated for impacts up to a maximum of 8,000 kilojoules. The ground surface in the area of the slope analyzed at Booth Falls is generally steeper and vegetatively bare compared to the section analyzed for this study. CGS recommended the design height for the proposed rockfall mitigation structure be at least 12 feet, if placed at the analysis point located 30 feet upslope from the existing condominiums. An added option to mitigate for smaller rock fragments which tend to break from larger rockfalls, included adding a fence to the top of the berm or wall to be constructed. Cesare understands that for Booth Falls, a pair of soil walls reinforced with geotextiles and sized 8 feet high by 10 feet thick and 12 feet high and 12 feet thick were constructed after the 1997 rockfall event. The nature of the ground surface at the project site acts to dissipate rockfall energies compared to the slope above Booth Falls. The ground surface on the west side of the site is comparatively less steep, heavily vegetated with aspen trees and large shrubs, dotted with scattered, embedded boulders, with incised drainages that act to channel and slow rockfalls. Vegetation, incised drainages, and embedded boulders act to increase surface roughness of the slope, creating obstacles which decrease rockfall energies. Comparison of the ground surface characteristics and the CRSP results for both the project site and the neighboring Booth Falls indicates the rockfall hazard is higher for the Booth Falls area than for the project site. 7. LANDSLIDE HAZARD MAPPING The extents of a large landslide complex were mapped on the east side of the site (Figure 7). A landslide study section passes through the middle of the landslide, location shown on Figure 8 and profile shown on Figure 10. The landslide study section begins upslope above an exposed outcrop comprised of Robinson Limestone at about 8900 to 8920 feet elevation and extends southward to Fall Line Drive, with a total elevation change of about 588 over a profile length of 1,220 feet. The elevation of the Robinson Limestone bedrock exposure can be correlated to the rock exposures to the west which are the primary rockfall source zone for the Booth Falls subdivision, although the outcrop on the subject site is not as pronounced or as exposed as areas to the west. Based on the landslide morphology visible in the LiDAR image, this bedrock exposure at about elevation 8900 likely slid down from a higher elevation upslope. The LiDAR bare earth surface and the landslide study section both display a benched and hummocky pattern characteristic of landslide terrain. The flatter parts of the benched areas range from about 15 to 20 degrees, while the toe areas of the benches range from about 30 to 40 degrees. A slope map is shown on Figure 11 and depicts the range of slope angles across the site and surrounding area. 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 27 CESARE, INC. Cesare understands that the Pitkin Creek townhome development located southeast of the site and also at the toe of the mapped landslide extents has not reinforced the slope above the residences. It was beyond the scope of this study to research potential landslide movement causing distress to the Pitkin Creek development townhomes, and at this time Cesare is not aware of landslide movement or related structural distress in the southeast area of the site. Chen and Associates, Inc. (Chen) issued a soil and foundation investigation report for the proposed Pitkin Creek Townhomes (dated September 20, 1978) which included subsurface exploration using test pits to a maximum depth of 10 feet. The soils encountered were described as 1 to 3 feet of topsoil over dense, sandy gravel, with cobbles and boulders to the maximum depth explored. Groundwater was not encountered in the test pits. The Chen report mentions how the slope of the site rises steeply to the north and that several large boulders were observed on the ground surface, but does not discuss landslide or rockfall hazard or potential. 8. CONCLUSIONS AND RECOMMENDATIONS This report presents findings of a geologic hazard study specifically focused on rockfall. During the course of the study, a significant landslide hazard was identified and is discussed in this report. 8.1 ROCKFALL CONSIDERATIONS Based on the CRSP analysis results and existing rockfall mitigation structures on the neighboring site to the west, a rockfall barrier or wall at least 12 feet in height is recommended. Based on site conditions, including such aspects as slope angle and property boundaries, a rigid wall would be more ideal than a flexible fence or berm/basin. The flexible fence system would require a downslope buffer zone for flexure during rockfall events. A berm and basin system would require a significantly sized footprint on the slope, something this project site does not necessarily have flexibility towards. Cesare's CRSP model represents an estimate of rockfall energies at the analysis point placed at the upslope property boundary along the section line and is not representative of other locations on the slope. Changing the placement of the rockfall barrier will require changing the location of the analysis point. Rockfall energies were modeled to be significantly higher at Analysis Point 1 located 200 feet upslope from the property. A catchment zone large enough for accumulation of boulders and for equipment to access the area behind the barrier will be necessary, a width of at least 10 or more feet. It is the responsibility of the wall designer to provide criteria for a wall that will withstand impacts with the sizes and energies predicted by the CRSP analysis, and one which will allow for successful implementation of recommended maintenance requirements. For rigid rockfall walls similar to those constructed at the Booth Falls site, the height to width ratio is typically a 1:1 relationship. The rockfall catchment will be reducing the rockfall hazard for a potential residential development and should be designed with consideration for the nature of the structures (full-time occupancy). 8.1.1 Placement of the Rockfall Catchment Structure Factors which influence the placement of the catchment structure include the rockfall energies, sizes, shapes, and bounce heights estimated in the CRSP model for that analysis point on the slope. Other considerations include site topography, site boundaries, and the spatial footprint of the proposed rockfall catchment structure. The mitigation structure must provide an adequately 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 28 CESARE, INC. sized catchment zone behind the wall and a buffer zone in front of the wall. The catchment zone behind the wall must be sized to allow for accumulation of large boulders on the scale of 10 feet in diameter, as well as access for equipment to remove accumulated debris from behind the wall. Design considerations should include access for excavation equipment and adequate surface drainage. Based on topography, the west side of the property provides adequate access for a track mounted vehicle from Fall Line Drive and possibly a rubber tire vehicle (although access depends on actual site development/grading plans, not available at the time of this study). An adequately sized buffer zone in front of the wall is necessary in order to allow for a certain amount of potential outward deflection in the event of an impact. The amount of deflection depends on the type of wall to be constructed. The downslope buffer zone must be designed and maintained as an open, empty space. The type of catchment structure has not been decided, and may vary from a flexible barrier to a more rigid design, so it is important that this buffer zone is a consideration during design stages. A flexible catchment fence will require more consideration of outward deformation than a rigid wall, and will require a conservatively sized buffer zone. The intent of flexible barriers is to slow the velocity and decrease the energy of the falling rock, not necessarily to stop it completely. Rigid barriers have the limitation of being prone to damage during high energy events, but this is generally the case with most constructed rockfall barriers. The barrier should be designed to withstand the types of energies predicted by CRSP analysis results described in this report. The catchment structure will require periodic and routine cleaning of the accumulation areas to remove debris. The rockfall remediation should be designed, constructed, and maintained to ensure hazards impacting adjacent or downslope properties are not aggravated. In its current condition, the western half of the site is impacted by rockfall consisting of boulders the size of 10 feet or more. These boulders have historically rolled and slid down the slope from the steep cliff faces exposed upslope from the site. The vegetative cover on the slope above the project site acts to slow rockfall events in its current condition. If this vegetative cover were to be removed for some reason (e.g. clear cutting, wildfire), these obstacles would be removed and the rockfall hazard would increase. 8.2 LANDSLIDE CONSIDERATIONS Cesare did not observe evidence of recent landslide movement at the project site. The retaining wall for the Town of Vail shuttle stop which is located at the toe of the landslide, appears to be performing adequately. The landslide area displays benched and hummocky topography with over - steepened toe and flank areas, however, fresh landslide features, such as tension cracks, scarps, slumps, and other features, were not observed. Figure 7 shows the bare earth land surface and provides a convincing depiction of the landslide extents. Cesare is not aware of landslide movement causing distress to the townhomes in the Pitkin Creek subdivision notched into the toe near the southeast corner of the site. Based on the lack of evidence of recent landslide movement as observed onsite and through aerial photographs and LiDAR imagery, Cesare does not recommend monitoring of the landslide at this time. Slope stability should be a primary consideration if ground modifications and development 17.5029 Rockfall Hazard Study, East Vail Parcel 06.19.17 29 CESARE, INC. are planned in or near the landslide mass. The landslide has the potential to destabilize if the ground is disturbed or modified in adverse ways. Slope stability of the over -steepened toe and flank areas, as well as large-scale global stability should be considered. In addition, the bedrock is dipping gently out -of -slope, exacerbating the slope instability issue. 8.3 DEBRIS FLOW CONSIDERATIONS Although the site is not within the limits of the Town of Vail Debris Flow Hazard zone, there exists the potential for debris flows at the site. Material and debris which could mobilized in a debris flow event cover the slopes at and above the site, including glacial till capping the ridge above, and rock talus and colluvium on the slope above the site. Incised drainages actively flowing with water are present on the west side of the site, and ground surface patterns visible in the LiDAR imagery suggest erosive processes are underway in this area. A significant precipitation event has the potential to trigger or increase the probability of a debris flow event, additionally, ground modifications may alter or increase this debris flow hazard in some areas. Cesare recommends the debris flow hazard potential be considered in future development stages. 9. LIMITATIONS This report has been prepared for the exclusive use of our client for specific application to the project discussed and has been prepared in accordance with generally accepted geologic and geotechnical engineering practices. No warranties, either expressed or implied, are intended or made. 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Geotechnical Engineers & Construction Materials Consultants APPENDIX A Documents and Drawings Reviewed References CESARE, INC. DOCUMENTS REVIEWED DOC1. Chen and Associates, Inc., Soil and Foundation Investigation for Proposed Pitkin Creek Townhouses Near Interstate Highway 70, East Vail, Eagle County, Colorado, Project No. 17,046, dated September 20, 1978. DOC2. Chen and Associates, Inc., Geologic Hazards Reconnaissance, Lot 11, Block 1, Vail Village 12th Filing, Vail, Colorado, Project No. 25,474, dated January 26, 1983. DOC3. Colorado Geological Survey, Rockfall Hazard Assessment at Booth Falls Condominiums, and Proposed Mitigation, prepared for the Town of Vail, Colorado, undated. DOC4. Nicolas Lampiris, letter re: Unit #13, Pitkin Creek Townhomes, prepared for Nedbo Construction Company, dated September 12, 1987. DRAWINGS REVIEWED DWG1. Topographic Map of a Portion of the South 1/2 of the Southeast 1/4 of Section 2, Township 5 South, Range 80 West, Town of Vail, Eagle County, Colorado, prepared by Peak Land Consultants, Inc., dated January 10, 2017. REFERENCES REFI. Kellogg, K.S., Bryant, B., Redsteer, M.H., 2003, Geologic Map of the Vail East Quadrangle, Eagle County, Colorado: U.S. Geological Survey Miscellaneous Field Studies Map MF -2375, Version 1.1. REF2. Kellogg, K.S., Shroba, R.R., Premo, W.R., Bryant, B., 2011, Geologic Map of the Eastern Half of Vail 30' x 60' Quadrangle, Eagle, Summit, and Grand Counties, Colorado: U.S. Geological Survey Scientific Investigations Map 3170. 17.5029 Rockfall Hazard Study, East Vail Parcel Documents and Drawings Reviewed, References, Appendix A SARE, INC. Geotechnical Engineers & Construction Materials Consultants APPENDIX B Rockfall Hazard Assessment at Booth Falls Condominiums and Proposed Mitigation (Colorado Geological Survey) 1 w r j L 1 L J ROCKFALL HAZARD ASSESSMENT AT BOOTH FALLS CONDOMINIUMS AND PROPOSED MMGATION prepared for The Town of Vail, Colorado by Jonathan L. White Colorado Geological, Survey 1313 Sherman Street, Room 715 Denver, CO 80203 ph. (303) 894-2167 fax (303) 894-2174 1 1 1 1 1 1 1 1 1 A 1 1 1 1 1 1 1 1 i 0 *Booth Creek Rockfall Report, Page i CONTENTS Page Introduction 2 March 26,1997 Rockfall Event 2 Hazard Assessment 4 Rockfall Mitigation Options �} Rockfall Analysis and Design Criteria t� Recommendations 7 Current and Future Actions 8 Appendix A. Booth Creek Rockfall Hazard Area by Bruce K. Stover Appendix B. Rockfall Mitigation by Jonathan L. White List of Figures and Photos: Figure #1 Site map and location of March 26, 1997 rockfall. 3 Figure #2 Screen dump of CRSP slope profile 7 Photo #1 Booth Creek rockfall source area 4 Photo #2 Top Cliff rockfall source area S Photo #3 Close-up of top cliff source area S Photo #4 Location of proposed mitigation at Condos 8 Photo #5 Lower cliff above district to be monitored 9 ' 0 Booth Palls Roclfall Report, Page 2 INTRODUCTION The Colorado Geological Survey has assisted the Town of Vail in assessment of the rockfall hazard at Booth Creek since May 1983, when a severe rockfall event occurred there. Since then the town and property owners in Vail Village Filing 12 formed a Geologic Hazard Abatement District (GRAD). The District has mitigated much of the hazard by the construction of a ditch and berm on the slope above the residential area As far as the Survey knows, the ditch and berm configuration has been 100% effective for rocks that continually fall from the cliffs of the Minturn Formation. On March 26, 1997, another very serious, potentially lethal, rockfall occurred that incurred substantial damage to the Booth Falls Condominiums that exists to the west of the GHAD and outside the protection envelope provided by the ditch and berm. Under the auspices of the Critical Geologic Hazards Response Program and our concerns expressed in earlier involvement, the CGS can assist the Town of Vail in assessment of the hazard that the condominiums bear, options for mitigation for that portion of slope west of the ditch and berm terminus, and design criteria for said mitigation systems. Included in this report are two appendices. Appendix A, Booth Creek Rockfall Hazard Area by Bruce Stover, is a report on the general geology, geomorphology, and the mechanism of rockfall for the Booth Creek site. Appendix B, Rockfall Mitigation, is a short paper on types of rockfall mitigation systems that are available. THE MARCH 26, 1997 ROCKFALL EVENT At 11:20 p.m., a ledge of Minturn Formation limestone at the highest exposed outcrop of the upper cliff, just below the exposure of glacial till, failed similarly to that shown in Figure 3 of Appendix A. The ledge dimensions that detached and toppled is roughly. 20'x 8'x 8'. As it fell, it impacted and broke additional rock blocks from outcrops below. The rock mass broke apart as it tumbled down the clif. As it fell down the slope, the rock fragments randomly fanned out such that the path of the rockfall formed a swath more than 500 feet across where they came to rest. See Figure #1 of this report. The location of the rockfall source is shown by arrow in Photo # 1 and #2 and the scar easily seen in Photo #3. Approximately one third of the swath of rolling rocks were retained by the ditch and berm. See Figure #1. The remaining two-thirds of the event came to rest, scattered around the condominiums. The condo structures received three rock impacts and several near misses_ Rock sizes ranged from 2 to 5+ feet in average diameter. Surrounding the condos several items were also damaged or destroyed, (i.e., small haul trailer, trampoline frarne, small wooden deck and chairs, wood walkway). Of the three impacts, one was minor and the other two major. The minor impact was from a -3 foot diameter rock that obviously had slowed almost to a stop upon impacting the westernmost condo structure. The rock came to rest, ominously so, next to a large boulder from an earlier rockfall. A major impact, also about 34 feet in diameter at high velocity, had just missed the ditch and berm catchment. The rock impacted and smashed the comer of the easternmost condo, snapped off the side balcony support, and destroyed a trampoline frame along its path before coming to rest in the subdivision below. The third and worst impact was a 5+ foot block that broadsided the easternmost condo. Sufficient rock velocity enabled the boulder to smash through the outside wall, interior walls, and the floor, finally being caught in the crawlspace below. Luckily the resident, whose bedroom this rock smashed through, was not home at the time of the rockfall. Booth Creek Rockfall Hazard Area - Vail, Colorado Areal extent of rockfall impacts from 11:20 pm, 3/26/97 event. 6+a9. _ 3 447 I i I. ss�o,s X caurt e3•t.2 e3•o.e x , K 13 -My B17e8 I X P1JMK a e1".1 �.0 figure 41. I Booth Creek Rockfall Report, Paa Rockfall Source: Limestone bed at highest point of upper cliff. See companion photos in report. Location not shown on town GIS map. one inch = 200 feet `0 The berm was 100% effective for that 1 portion of the ;/26/97 event that fell into iL o337.G LO k x x . � � # ■tta 5�� x y 1113.5 i 4a= t lA � 0 Booth Falls Rockfall Report_ Page 4 The CGS made an initial inspection of the site Thursday, March 27, 1997. Our preliminary assessment was that it appeared that the ledge broke away relatively clean and the hazard risk in no greater or less than the day before the rockfall; which is to say that rockfall can occur from this source area anytime. It was on our preliminary inspection of the ditch and berm where we discovered that an earlier rockfall event occurred, either earlier this year or sometime after the town last cleaned the ditch out. Several rocks (s4 foot diameter) had fallen and, by lithology, could be differentiated from the March 26 event (sandstone vs. limestone). This rockfall occurred without anyone's knowledge because the entire event was contained within the ditch and berm. Friday, March 28, 1997 an aerial reconnaissance was conducted of the source area and while the preliminary assessment has not changed, we reiterate that rockfall of similar magnitude will continue at this site. During this inspection we did see several loose rocks on the slopes and rock features with questionable long-term stability. HAZARD ASSESSMENT In a ranking of a rockfall hazard the parameters are source area, a steep acceleration zone, proximity of structures to both, and history of rockfall impacts. In two aspects the condominium location is worse than most of the special district to the east because the upper cliff is more fully exposed at this location (it is mostly soil covered to the east) and the slope between and below the cliffs steepen where the slope curves around into Booth Creek Valley. See Photo #1 and Figure #1 map in Appendix A. ~-WE QW- . _.-.� � ,�, � -� • __ . - — The main source area for Booth Falls �''`'-' Condominiums is the upper _ cliff. The exposed, lower cliff of sandstone reduces in height as it trends to the northwest. Photo #1 and a close-up photo #2 show the x extent of the upper cliff f J /S - where it is not soil covered. They reveal a benchy cliff of beds of limestone, thin shales, = and minor sandstone. It is the -- - dense, hard, gray limestone that creates the largest rockfall boulders in the Booth Creek area. The report by B. Photo 41. Booth Creek rockfall source area. Note enlargement of upper cliff Stover in Appendix A exposure and corresponding rockfall source area, northwest of the ditch and provides further in-depth berm terminus. discussion on the source areas. Photos #1 and #2 also show the exposed shale slope, between the cliffs, steepening to the left. The general lack of soil and vegetation suggests that this slope is harder and smoother, compared with the right. A further close-up, Photo #3, reveals limestone blocks, pedestals, and ledges, defined by the crisscrossing joint pattern, being undermined by the quicker- 0 0 Booth Falls Rockfall Report, Page 5 eroding interbedded shale partings. Also in Photo 93 are several slumped and isolated limestone blocks on the rock slope that have not vet fallen. The history of reported rockfall events at Booth Creek and the physical nature of the slope merits our assessment that; Booth Falls Condominiums is in a severe rockfall hazardous area. Photo #2. Top cliff rockfall source area. White arrow marks location of March 26, 1997 rockfall. Photo 43. Close-up aerial view of source area. Note sedgy appearance with joint defined blocks undermined by erodin, shale partings. White arrow A marks scar from March 26. 1997 rockfall. White arrow B marks rock pedestal that was hit by rockfall and may be destabfized. Note loose blocks, marked by black arrows. Booth Falls Rockfall Report, Page 6 1 ROCKFALL MITIGATION OPTIONS Appendix B contains most of the recognized forms of rockfall mitigation and protection devices commonly used. Rockfall mitigation is divided into two types: stabilization of the rock mass at the source area to prevent rocks from falling; and rockfall protection systems that acknowledge that rocks will fall but structures or public areas are protected from the impacts. At the Booth Creek site stabilization of the rock mass at the source area is not being contemplated for several reasons. They include: 1. The source area is in the USFS Eagles Nest Wilderness Area; 2. Source area stabilization at this site would need to cover a large area, be labor intensive, require technical rock climbing skills, and helicopters for mobilization that would make the project cost prohibitively high; 3. Source area stabilization construction activity would present unacceptable risks that rock could be inadvertently knocked down, by workers or equipment, onto the residential areas. RockfallY rotection systems that will be considered at this site are ditch and berm P configurations and impact barrier wall systems. Fences will not be considered because they can have high maintenance cost and generally cannot withstand high impact forces without being destroyed. I ROCKFALL ANALYSIS and DESIGN CRITERIA Proper analysis of the hazard for design purposes requires accurate slope geometry and a determination of appropriate rockfall sizes. For the slope geometry we used information gained from our earlier investigation for the special district mitigation, the Town of Vail GIS 1:2400 scale maps, photos, and the USGS 1:24,000 scale map. For the rockfall size using the maximum size boulder that is found on site would be prudent. We used the Colorado Rockfall Simulation Program (CRSP) ver. 3.Oa for our analysis. Four to seven foot diameter boulders were modeled, and weight was calculated using the unit weight of limestone. The analysis seemed to bear out observable results of rockfall in the area. Bounce heights were highest on the cliffs and at the transition to the lower, softer slopes the rocks begin just to roll. The critical design factor is the high impact energies developed by these larger rocks. A screen dump is shown on Figure 42 of the CRSP program slope profile. An analysis point was chosen 30 feet upslope from the condominiums where the slope breaks to a grade of 40% to 50%. In modeling rockfall with CRSP we arrived at the following Ibounce heights, impact kinetic energies (K.E), and velocities at this analysis point. 11 Rock Rock Bounce K.E.(rnax) K.E.(avg.) Vel.(max.) Vel.(avg.) Size Weight ft. ft -lbs. _ ft -lbs ft/sec ft/sec 4' sphere 5058 3.0 1,000,000 800,000 98 83 5' sphere 6' sphere 9878 17069 2.1 2.0 1,900,000 3,000,000 1,400,000 2,300,000 95 96 81 78 T sphere 27106 1.7 4,600,000 3,300,000 89 74 4'x7' cyl. 13272 1.7 2,500,000 1,700,000 93 74 5'x6cyl. 17775 1.9 3,600,000 2,400,000 94 76 6'x6' cyl_ 25600 1.9 4,900,000 3,500,000 89 74 6'x7' cyl. 30000 1.8 5,700,000 3,700,000 90 72 11 Booth Falls Rockfall Report, Page 7 Figure 2. Screen dump of CRSP program of Booth Creek -west side. Analysis point arrow is 30 feet above condominiums. Horizontal and vertical are not at the same scale. RECOMMENDATIONS The following recommendations and design criteria are based on modeled rolling rocks analyzed at 30 feet upslope from the condominiums, so are only valid at that point on the slope. Mitigation design should not only insure that rockfall is contained but also the impact structure remains sound and does not require costly reconstruction afterwards. The CGS recommends that design criteria for mitigation at the condominiums should be capable to withstand and retain a worst case scenario, which is believed to be a boulder in the 6 to 7 foot diameter range. An examination of the source area, the most recent rockfall, and earlier research done by Stover and Cannon for work the CGS did in 1988 seems to confirm this scenario. That translates to a rolling rock with an impact force of 5,000,000 ft -16s at the analysis point. Besides withstanding the impact force the mitigation system would need to prevent any rock that encounters it from climbing and overtopping, or bouncing over. The impact face should be vertical and have an effective height that prevents overtopping. Design height will be specific to siting of the structure. At the analysis point it should be no less than 12. These design parameters do not take into account smaller rock fragments that separate from larger boulders. During inspection of the site following the March 26, 1997 event there was evidence of smaller rocks snapping off the tops of Aspen trees, 25 feet high, near the condos. These rock fragments do not reflect actual bounce heights but display the high rotational velocity of the rock and the centrifugal force acting on fragments as they detach. Options to mitigate these highly random rock fragments are limited to moving the protection system farther up the slope (which will change design criteria) or constructing a low capacity rockfall fence at the top of the berm or wall. Booth Palls Rockfall Report, Page 8 Only a stout protection _ system can be designed at the criteria stated above. Both ditch and berm systems and inertial impact barriers, ora combination of both, can be designed for the site and be cost - effective. No rockfall fence on the market can probably -` y; _ -its sitz x withstand the impact forces that are being contemplated. The rockfall protection must be designed to begin at the road and extend to the southeast to a # . point where sufficient overlap ~ exists with the existing berm - above, a length no less than 350 feet. Rocks that skirt the edge of the top berm must be caught Photo #4. Location of proposed impact barrier or berm site. Note by the lower. See Photo #4. At accumulation of rocks in existing ditch. The largest are 5 feet in diameter. the high impact velocities and corresponding impact forces both ditch and berm and reinforced impact walls will need to be carefully designed. In a ditch and berm option a careful look will be needed to determine whether the berm of only compacted soil will have the strength to withstand these forces. The earthen berm may need to be reinforced with geotextiles. A rockfall impact barrier or earth wall will need to be reinforced with geotextiles in lifts of 5-12 inches and have a width no less than 10 feet. We recommend that the Town of Vail retain the CGS for review of the mitigation design and our approval be a condition for design acceptance by the town. CURRENT AND FUTURE ACTIONS Adverse or highly variable weather prevented the CGS from doing a site inspection of the source area immediately after the March 26 event. Later this spring we plan to conduct this site inspection where the failure occurred and examine those impacted rock features below that may be of questionable stability. During our aerial inspection we also found a rock feature above the special district ditch and berm that may require long term monitoring. See Photo 45. While we believe this feature will not be a threat for many years it bears watching because of its size. If this feature were to fail the vol - me of the fall would quickly overwhelm the capacity of the ditch and overtop it. We will provide the Town of Vail a supplemental report based on our field studies later this summer. For the interim, residents of Booth Falls Condominiums who are concerned about their safety can take precautions to lessen their exposure to rockfall hazards. As stated the larger rocks are basically rolling when they reach the condos. The safest area in these condos presently is the top floor on the side facing downhill. The worst case rockfall impact can put a big hole through a 0 Booth Falls Rockfall Report, Pale 9 Photo #5. Lower sandstone cliff above district ditch and berm. The CGS will visit this feature this spring and install movement gauges for future monitoring. structure and possibly condemn it, but probably will not tear it down. Our advice to residents is that they not establish living areas where they spend the bulk of their time, such as bedrooms and the sitting areas of living rooms, against the exterior wall that faces upslope. Bedrooms should be moved upstairs and/or beds placed against the wall facing downhill. Do not place beds directly in front of, or below, windows that face uphill. The Home Owners Association and Town of Vail should act quickly so that these structures are protected from the next rockfall of similar magnitude. it 11 iI UI 1 • 1 Ll APPENDIX A 1 fl 1 1 i Boom CREEK RUCKFALL HAzARD AREA Bruce K. Stover Colorado Geological Survey, 1313 Sherman Street, Room 715, Denver, CO 80203 Residences situated atthebasc of thevalleywatl at themouth of Booth Geek in Vail Valley are exposed to varying degrees of rockfall hazard (Figure 1). The hazard ranges from low to moderate for structures near the limits of the runout zone on the valley floor, to very !sigh for some rrside.n= eoustxacted in the lower pad -of the aeceleradon zone at the base of the d*,- The arca vrAs developed prior to the time when Vail had adequate gcol4r, hazard mapping or zoning completed. The rmkfall _hazard was thus not identified prior to development. The problem was investigated in detail after a major rock:U even# izt May 1983, caused serious damage to several strucn=. in the years since the original hazard investigation was con- ducted, several more significant rockfall, events have occurred; boulders have destroyed timber patios and log retaining walls, dwzagcd W¢erior walls, and smashed completely through struc- tures causing considerable damage to interiors and fu mishings. - The town of Vail and affected property owners are current- lypursuing a means and framework for administering design and construction of protective rockfall structures and barriers in an attempt to safeguard the residential area. Geology of Rockfail Source Meas The geologic make-up of the diffs above Vail Village F -ding 12 is %%own diagrammatically in Figtue 2 Scdimcatary strata ex- posed in the r.liB[s are past of the Minturn Formation of Middlc Pennsylvanian age, and include beds of sandstone, shale, grit, conglvmcratc, and limestone. The beds strike N85�W and dip 15° to 18° into tLe vafley axis. The lawer cliff consists of shaley sandstone beds about 12 m thick resting on a weak, fissile, rapid- ly eroding black to gray shaie. 'Me sandstone unit has two prominent joint sets striking NMOW and N55°W. These joints combine to separate large slabs and dei`me the cliff face angle vistible from the valley below. Above the sandstone is a soft, fri- able coarse sandy conglomeratic bed 1 m thick which weathers to a smooth rounded ledge and continually undercuts a 0.6 to 1 m thick dense, hard gray limestone unit resting above it. The Emestoac is jointed so that subangular blocks (.5 x.6 x 1 m) con- tinuously detach from the bed and fall off the sloping diff edge. These limestone blocks are commonly involved in the more fre- quently recusing events that can often cause damage to struc- tures in the runout zone. A thick shale unit between the upper and lower cliffs has weathered back to a 68 percent slope- The shale is soft, clayey, and shows evidence of localized slippage and small slope failures which probably oxer duuing iutcnse rainstorms or heavy snow - =tit, Very small mudflows appear to start on this steep slope and spill over the km-cr ells` c€ m They are capable of disturb- ingor wditingrockbDsifboulders happ= to be in their paths, or are resting near points of initial failure. Above this soft eroding shale is a thicker cliff -forming unit of the Robinson Limestone- This bed of dense, hard, gray lime- stone varies from L5 to 10 in think in the study area and is the source for the largest rockfall boulders encountered in the runout zone. The limestone boulders that detach from the cliff are quite resistant and tend not to break up or shatter on their way downslope. The largest boulders found in the runout zone appear to be derived from this upper cliff -forming limestone. ne shala-zme upoo whirls the upper limestone CIM rest is weak and by erosion tmdercau the massive limestone lcdgc:&, creating pedestal -like blocks which eventually topple off their perches. The limestone is jointed such that blocks approximate- ly 3 m x 1.2 m x 12 m are separated from the cliff and tilt out- ward toward the cliff edge- Thinner beds within the limestone diff produce more slabby blocks that, if not turned onto their edges by chance during the initial fall, remain flat -side down on the steep slopes. An eroding slope in glacial till rests directly above the cliff - forming upper limestone in the northern part of the study area. The eroding slope periodically sheds smooth, rounded granitic boulders which tumble down the cliff into the runout zone. Other areas of this till farther east along the cliff appear relative- Figure 1. Location map of study area, scale, 1:7A,000 ly stable, and are not actively shedding large rocks to the slopes below. Ahave this tall, slopes flatten dramatically to Wades of 0 to 35 percent_ Large stands of maws aspen indicate that thmsc gentle upper till slopes arc relatively stable. No other rorkfall sources existaNwc these gentle slogs which start at an elevation of ap- proximately 9,450 ft. Physical Configuration ThcAoep southwest-facingslope and rocky cliff tower 1,000 ft (305 m) abWe Vail Voltage Filing 12 cm its northern boundary. These boots are attained within a horizontal distance of 1,700 h (520 m) resulting in an avm-ap slope of 58 percent. The slope can be divided unto several zones (Figure 2) A) Runout zone - slopes of 28 to 45 percent along the foot of the vat wall. This area is mcoerawy wooded with fairly youing aspen and has been developed as a residential subdivisiosi. Tice Wjority of rocks failing from the cliffs come to rest in this nano. B) Arcelerafion rope - slopes of 55 percaot to 65 per- ecnt and steeper immediately below source area. So boulders of significant size can remain at rest 08 tl m stapes due to the stcepocss. Sparse, stunted aspen occur in small stands, but gencrAly the slopes do not support much vegetation- Roves Vavcn ng thisportion of tbeslope wnll continue to gain momen- tum as they roll and skitter dowasloM C) Lower vertical diff snurce area - A 50 ft high (16 m) cWofjointed sandstone andlimestone mpouts 560 vortical ft (175 m) above the runout zone. Large slabs 15 to 20 ft (4-5 to 6 m) in diameter, periodically detach from the cliff face and tilt outwards mlil they topple over and shatter, showering boulders onto the acceleration -zone slopes below. (Figure 3) D) Upper shale -slope acceleration zone - A steep (68 punt) shale s]npo above the [owes vertical rdiff at - lows boulders from a higher miff to gain momnutum before becoming airborne at the stiff edge. E) Upper verticil cliff source arca - Jointed slabs and boulden 1,000 vertical ft (305 m) al}ow the runout zone periodically detach from the cliff and free fall and bound downslope and off the lower cli$ Most rocks do not shatter, but remain as intact ap- proximately 8 by 5 ft (2.5 by 1.5 m) limestone boulders which are capable of reaching the farthest Emits of the runout zone. (Figure 4) F) Eroding upper till slope - Glacial till resting on top of the upper cliff sheds rounded granitic boulders ' BODING GLACIAL TILL UPPER �:D'•O•• ! LNMESTONE CLIFF ROCKFALL SOURCE AREA LIPPfrA SHALE- A+CCFLERAT*N SLOPE LOWER SANDSTONE LEDGE f� f LOWER .. SAJNDSTONC CLIFFS ACCELERATION ZONE LOWER ERIMiTIGU =f f f SHALE REDS COLLUVIUM ON ACCELERATION � � SLOPES �fr— RUNOUT ZONE �RESIDENTIAL STRUCTURES BOULDERS IN RUNOUT ZONE a !r Figur 2. Geologic diagram of compound rock -fall slopes in study area. Drawn to scale with no vertical esmggastim Note dip of strata toward valley. downslope which roll and fall off the cliffs. This till slope is considered to be a part of the upper source area Roc]dall Mechanisms Several natural geologic and topographic facrors combine to cause roWa% from the cuffs exposed on the uonh valley wall of Gore Creek in the study area. These factors include joint pat- terns, differential weathering of various rock types, dip of strata, and the slope of cliffs and acceleration zones. Jointing and Differential Weathering of Cliff Faces joust patterns in the cliff forming rocks are canscd by stress relief and physical proputies of the rock. The joints so Formed defLue planar, vertical cliff faces and act to separate large scc- tiozYs of the cliff uuo slabs along joints subparallel t o I he cif$ face. Once a slab has detached from the sedimentary bed, it begins to creep outwards owing to gravity and frost wedging in the joints. The joints widen with time, and are often wedged farther apart by tree roots, and smaller rocks that fall into the cracks formed by the joints. (Figure 3) UacrentW vo,_- theringof shales has andcrcut the mom sis- tant averlying sandstones or limestones c mating a lsori=ntal gro= or averhang at the base of the diff which removes sup- port for the rocks above. Eventually, the overhanging ledge lie- aames incapable of supporting its own weight, and fills or top- ples from the Miff. If rhe overhanging slab tzar already detached Form the cW aloag Joints and is res* preratiousiyon the shale, txndcrcuxting and differential weanccr4 a k -Ac the Proms which fma y results in inevitable toppling of the slab. As the largeslabs topple ouzo the acceleration slopes below, they usual- ly shatter into many smaller boulder mrd chw*s whirl► ac- celerate downslope to the runout zone. The toppling may t4 - ger adjacent unstable parts of the cliff to fall as well. Dip of Strata and Topography The dip of the rock ledges making up the source area also contributes to rockfall along cliffs in the study area. The strata in the two cliffs dip approximately 15 degrees into the valley, causing any to= stones, cobbles, or boulders on the ledges to inevitably move down to the edge of the 16 in vertical cliff limestone bloclu separated from their beds by jointing and weathering creep down toward the valley along these dipping bedrock surfaces (Figure 5). Rounded glacial cobbles and gravel 1■ 2. �r 3. �+ —77Jt'7 la r.r ff a • Figura 3. Toppling SlalAaih re Segoenoe. L labial cliff eoaftarada& 2. Diaratial weathering of soft shale begins to undercut massive diff forming subs. Joints open and widen due to slope er'erp and frost wedging. Springs issue from contact beneath dllL 3. Undercutting continoes. joints widen and arewedged open by smaller rocks, musing slab to tilt outwards. 4. Slab falls from diff face onto aeon slopes, bringing down overlying rocks. S. Slab topples and shatters, showering runout zone below with boulders, and aposing new diff face to erosion. .f •�#.r8 t• wen � � t TLL Figure 4. Limestone slabs resting on weak shale pedestals, upper dict son= area. Figure 5. Slope creep causing limestone blocks to move down bedding planes and off lower cliff edgy Blocks are generally 2 it x 3 ft. This mechanism is responsible for frequent rock falls in the study area. jt • % w i + f • • Figura 3. Toppling SlalAaih re Segoenoe. L labial cliff eoaftarada& 2. Diaratial weathering of soft shale begins to undercut massive diff forming subs. Joints open and widen due to slope er'erp and frost wedging. Springs issue from contact beneath dllL 3. Undercutting continoes. joints widen and arewedged open by smaller rocks, musing slab to tilt outwards. 4. Slab falls from diff face onto aeon slopes, bringing down overlying rocks. S. Slab topples and shatters, showering runout zone below with boulders, and aposing new diff face to erosion. .f •�#.r8 t• wen � � t TLL Figure 4. Limestone slabs resting on weak shale pedestals, upper dict son= area. Figure 5. Slope creep causing limestone blocks to move down bedding planes and off lower cliff edgy Blocks are generally 2 it x 3 ft. This mechanism is responsible for frequent rock falls in the study area. 1 1 0 OLDER ROCKFALL BOULDER GRANITIC BOULDERS IN TILL SOIL PROFILE DEPRESSION IN SOIL PITTED WEATHERED SURFACE �r+ t � • TILL i FRESH ROCKFALL BOULDER NO DEPRESSION t ' _f ' r +i- • sa t } ;. . INCONSISTENT DISCOLORATIONS EDGES EXPOSM Figure 6. Physical Merences between rockfall and glacially deposited boulders In runout zone. Roddall boulders are all llnaestone or sandstone, while glacial boulders are mostly rounded granite or metamorphic 1lthologles. Note that soli exists below roddall boulders, while itis absent beneath glacial boulder& slough down along the dip slopes and eventually fall into open direction radiating fi om he point of initial fall. Thepattern or cracks formed by joints, wedging slabs farther apart. trajectory a given boulder could follow is so unpredictable that The glaciated valleys of Gore and Booth Creeks both possess it is impractical to delineate individual hazard zonas based on relatively fiat bottoms and steep near lyvertical sides. The dopes the physical eonditioas of various segments of the diff Faces. In are so steep that once a boulder or slab topples from the cliffs, the present situation, hazard zones are. more practically w1ated it usuallycannot come to rest until it reaches the lower footslopes to horizontal .de tance from the source areas, zones farther away of the valley wall. An examination of the runout zone shows that experiencing a smaller probability of being encompassed by a large boulders and slabs have travelled onto and across parts of given ewmt. This approach yields an apprommately radialscrics the valley floor due to the tremendous momentum they acquire of zonas radiating out from the source area; the more severe in the acceleration zone. hazat+ds are obviously dosest to the diffs. it should be pointed out, however, that any area within the cadent of the runout zonae Factors Tdgger* RoclMls is subject to some degree of rockfall hazard Most of the rockfalls reported in this area appear to be re- lated to alternating freeze -thaw conditions. Events have oc- curred at night in winter, spring, and fall, after warm days of melting -have introduced runoff into joints and fractures. Upon freezing, the ice expands in the cracks sufficiently to topple an unstable block. Some events have also occurred on the other side of the cycle, as sunshine thaws the frozen cliffs, releasing a precariously perched block or boulder. Hazard Classifreatlon and Zonation The rockfall hazard associated with geologic and topographic conditions and the proximity of dwellings as described above is considered to be severe. The majority of large boulders found among structures in the runout zone have fallen from the cliffs. Feld study indicates that the question is not, "Will significant rockfall occur?", but rather, "What is the recur- rence interval between significant rockfall events?". Acceleration slopes are so steep and smooth that rocks traversing them are free to deflect and skitter laterally in any Hazard Zone Delineation Varying degrees of rockfall hazard severity can be ap- proximated by examination of the nature and positions of boulders and slabs in the runout zone. Each large boulder was examined to determine several factors which was used to ap- proximate the extent of the runout zone, and estimate the time spans since each rockfall boulder came to rest. These factors are 1) Whether or not a boulder was of rockfall origin or Slay deposited. -t) Whether or not a rockfall boulder was resting andis- turbed in its original position or had been moved by human activities. 3 j The physical nature of undisturbed rockfall boulders with respect to basal contact, (resting on surface, em- bedded, partially covered, etc.) and lichen, moss, and weathering patterns on exposed surfaces. 4) The comparative size distributions of boulders within the runout zone. 0 Rockfall Versus Glacial Origin of Boulders In order to determine the extent of the rockfall runout zone, it is necessary to determine whether boulders encountered belowthe cliffs in Vail Village have fallen from one of the source areas and come to rest on the surface, or if theywere transported in and deposited by ice or outwasb durtug Pleistocene glacia- tions. This distinetiou can be made by comparing the character of boulders found embedded in undisturbed glacial deposits with the limestone and sandstone boulders derived from the cliffs (Figure 6). Glacially deposited boulders are mostly rounded to subrounded smooth granite or metamorphic rocks which are imbedded in the surroundingglacial deposits. The ex- posed surfaces of these boulders are almost totally covered with lichens and moss. The heavy lichen cover and other well developed surface rock weathering features such as pits and etched relief of individual mineral grains, suggest that these boulders have been in place for 20 to 40 thousand years. The gla- cially deposited cobbles aad boulders arc 85 to 94 percent graniticandmetamorphic rock types, and very few limestone nr sandstone cobblcss or bouldw can be found in the till. TU is due to the fact that the only source area where valley glaciers could senutr and iuwj poi ate Cemestonc blocks is a =now (rand of rock one mile upsib-cam from the rwwur zone. The extensive upper basin whieb spawned the glaciers is composed of Precambrian igneous and metamorphic lkhologies, which make-up the vast majority of the rock types encountered in Q deposits found in the roeVall runout scat. In coatiaS4 large boulders and slabs of rockfall origin are pular nr poorly rounded, rest directly on the ground surface, do not shove an equal amount of weathering on all exposed surfaces, and are al- most mdtLsively limestone or sandstone. A few granitic rockfall boulders are also preserst, and arc derived From 0 in the upper S ource area. These differences were used to map the laca6om of large boulders of rockfall origin and determine the ap- proximate limits of the runout zone. Disturbed Versos Undisturkd Rocldall Booldm tJnrc a spc6fic boulder was idrati6ed as being of probable rockfall onoits position On the foot slopes could be used to predict the nature and extent of the runout zone. A problem with using the positions of rocltfall boulders in the subdivision and adjaama areas to delineate the runout zone is that many have been disturbed and moved from their original positions during development and ctia&uction activities Many of the bouddcn are too large (some weighing up to 15 res) to be maved easily, even by heavyequipment, and itis assumed thatthey,}tre moved only a few feet to several teas of feet from their original position in order to carry out construction of roads and building founda- tions. The accuracy of this assumption is not easily determined, and Lbc present positions of the disturbrd boulders as izidicatm of rusrsout zone and hazard zone rhanicteris ics are not endrety reliable. Disturbed or transported roddail boulders always show fres gouges arid abrasions caused by heavy earth moving equipment, Additionally, the• and lichen growth patterns, if any, are in- consistent with the present orientations of the boulders, indicat- ing that they have been moved after the patterns were estab- 1 hc4 Discoloration of the disturbed boulders c=etl by soil wntact can be observed on the sides or top of those which bane been pushed over and moved. Tlue boulders often leave trails or marks where thcy have been pushed along the ground, creating a small berm of scraped up sail along one of their basal edges. Undisturbed rockfall boulders do not show fresh gouges or scrapes, have consistent lichen and moss growth patterns, do not show soil discoloration on their sides or tops, and are often sur- rounded by young bushes, aspen trees, or natural vegetation, which has obviously not beteg disturbed. 71m positions of Ihrse boWders can be used to afore amtrately project the minimum limits of the runout zoom since they can be inferred to have none to rest in their present positioas after faIIing Ecom the cliffs. Factors Used m Approximate Age and Recurrenct Intervals W of Major Rockfall Events Certain characteristics exhibited by undisturbed rockfall , boulders and slabs in the runout zone, suggest approximate or relative time spans since they ease to rest after fatter ; and give a rough estimate of the recur=ce =ervals between large s3ab- failure events. The contact made by a boulder with the surfnce suggests how long the rock has feces resting in its present posi- tion As the length of time increases, thr, rock will tend to press into the ground, and slope wash, soil creep, and frost wedging will act to fill in around the base of the rock with soil materials. Rocks which have been si g for long periods tend to be some- what embedded in the soil, and if moved, would reveal an inden- tarion in the ground. Docks which have reccatty fallen rest directly on tlse ground surface, and may lie an brush or small trees they have aushed beneath them. one can push a stick beneath the edges of such a rock im some places. Older rocks also have more consistent lichen growth patterns than recently moved rocks which have detached from the cliff. Recentlymoved rocks may possess differentially weathered sur- as a result of their former positions on the kith If the btrulder acquired a surfer vmatharing and cruor pattern while on Lhc Jiffs, it is unlikely to roll to a stop in the same pasitint] and the surfaces whicli. were previously against the ground or fates joints may still possess a characteristic coloration o-a- trastirug with older, expLwd weathered surfaces. Considerable titne isneaessaryfor natural wcathcriug processes to remove- discoloration emovediscoloration and create a new uniform surface color on the rock. I Distribution of Roeldall Events Examination of the source area and runout zone revealsthat two basic types of rockfall events take place in the study area. The first and most common involves smaller individual boulders generally in the (03 x 1 m) size range, which detach front sedimentary beds and eventu-}ily fall from the cliffs. These f commonly involve several boulders, many of which are set in mo- tion after being struck by the initial falling rock This type 01 minor rockfall is common, and based on examination of the runout zone and cliffs above, can be expected to occur every one to three years. This is the type of rockfall which occurred in the rgpDaed events of May 1983, January 1986, and September 1987, damaging several structures. Many rockfall events go un- reported unless significant damage to structures occurs. The second type of rockfall is much less frequent, but of far greater danger and destructive potential. It involves massive slab failures of the cliff faces, along joints which liberate large (4S x 6 m) slabs and (2S x L5 m) limestone boulders, showering them onto the acceleration slopes below. The next rockfall of this mag- nitude will almost certainly result in extensive damage or destruction to structures in the runout zone below. An imprecise preliminary estimate of recurrence intervals for these large slab -failure events, based on examination of the source area and undisturbed rockfall boulders in the runout zone, is on the order of 40 to 100 years. Large boulders set in motion during these events can travel through the runout zone as far as the maximum probable limit. An estimate of the last oc- currence of this type of event, based on the freshest, undisturbed rockfall boulder in the runout zone, and weathering patterns on the cliffs, is on the order of 40 to 60 years ago. Potential Solutions to Roddall Hazards The feasibility of protective structures and other preventive measures were evaluated during the study. Smaller boulders commonly falling off the lower cliff could probably be arrested by protective structures built near the lower acceleration zone on property within the platted sub- division. The structures must be capable of absorbing the ener- gies of one ton boulders traveling at 50 mph, and would probab- ly involve energy absorbing materials held within timber or rock cribbing. Maintenance of the structures would benecessary each time a boulder is stopped, since the energy dissipation will damage or deform that part of the structure involved It is probably not feasible to build an armoring wall or other type of structure which attempts to arrest the boulders through rigid strength, due to the e:ttremely high momentum rocks gain through the acceleration zone. The unpredictable paths and pat- terns atterns followed by rocks skittering down slope makes it difficult 0 to determine the best places to site the protective structures. One approach would be to construct individual protective struc- tures for each building within the runout zone. Alternatively, a single large structure above the subdivision might provide as much protection and create less overall disturbance to the area. The structure would have to be carefully designed and con- structed to be free draining and to prevent adverse snow or ice accumulations from forming above the protective barrier. Siting a community type protective structure appears to be feasible if based on the detailed siting studies which would be necessary to determine the most suitable location. In either case, costs for these structures are estimated to be on the order of 0.75 to one million dollars, and could be higher. Unfortunately, these struc- tures would do little to prevent larger boulders or slabs derived through toppling failures from destroying structures in the runout zone. The energies possessed by such slabs or boulders are simply too great to contain within the restricted space avail- able between the source areas and existing residences. REFERENCES Mears, A.I., 1979, Colorado snow -avalanche area studies and guidelines for avalanche -hazard planning: Colorado Geological Survey Special Publication 7,124 p. Robinson, C.S., and Associates, Geological Consultants, 1975, Geologic hazard maps for environmental and land -use plan- n_n& Eagle County, Colorado. Rogers, W.P., et al., LW4, Guidelines and criteria for Wentifi- cation and land -use controls of geologic hazard and mineral resource areas: Colorado Geological Survey Special Publication 6,146 p. Shelton, D.C., 1974, Rockfall: variables which determine the hazard Unpublished report, Colorado Geological Survey Geologic hazard files, Denver, Colorado. Tweto, Ogden, and Lovering. TS, 1977, Geology of the Min turn 15 -minute Ouadrangle, Eagle and Summit Counties, Colorado: U.S. Geological Survey Professional Paper 956, 96 p. 1 1 1 �I F�l I APPENDIX B 1 C 1 1 t ROCSFALL MITIGATICO Jonathan L. White Colorado Geological Survey I TRODUC17ION Rockfall is a geologic hazard that is catastrophic in nature. For the most part it is viewed as a nui- sance by highway maintenance personnel who are required to clean the debris off the roadway and periodically clean out the fallen rocks with- in the roadside ditches. When rockfall occurs in populated areas or areas frequented by people, lethal accidents can occur. In general, rockfall occurs where there is . source of rock and a slope. Within the rock mass, discontinuities (bedding planes, joints, fractures, etc.) are locations where rock is prone to move, and ultimately, fail. Depending on the spatial orientation of these planes of weakness, failures occur when the driving forces, those forces that cause movement, exceed the resisting forces. The slope must have a gradient steep enough that rocks, once detached from bedrock, can move and accelerate down the slope by slid- ing, falling, rolling, and/or bouncing. Where the frequency of natural rockfall events are consid- ered unacceptable for an area of proposed or current use, and avoidance is not an option, there are techniques of mitigation that are avail- able to either reduce rockfall rates and prevent rocks from falling, or to protect structures or areas of use from the threat. There have been important technological advancements in rockfall analysis and mitigation techniques in the last several years. They include rockfall simulation software, rock mechanics software, and research and develop- ment in new, innovative mitigation techniques. This paper emphasizes mitigation techniques. There are, many factors that influence a selection and design of a mitigation system to reduce or eliminate a rockfall hazard. They include: 1. The rock source (lithoiogy, strength, struc- ture, and weatherability) and expected re- sultant fallen rock geometry (size and shape); 2. Slope geometry (topography); 3. Slope material characteristics (slope surface roughness, softness, whether vegetated or barren); 4. Proximity of the structure requiring protec- tion to source area and rockfall nm -out zone; 5. Level of required rockfall protection (the acceptable degree of risk); 6. Cost of the various mitigation options (con- struction, project management, and design); 7. Constructability (mobilization difficulties, equipment access, and other constraints); S. Future maintenance costs. For any public or private land use proposal, in steep sloping areas, the geologic hazard investigation should initially recognize those physical factors listed above. If rockfall has been identified as a hazard then a detailed rock - fall hazard analysis is warranted. The conclusion of such analyses, in addition to the detenrnina- tion of the factors above, must include: 1. An accurate determination of anticipated risk and frequency of rockfall at the loca- tion of the proposed land use, and; 2. Site specific calculations of the velocities, bounding heights, and impact forces for the range of anticipated rockfall events. Once all physical characteristics and calcu- lated falling rock dynamics are determined then the appropriate engineering and design can be completed for mitigation of the rockfall threat- ROCKFALL NUTIGATION TECHNIQUES The available techniques in effective prevention and mitigation of rockfall, fall into two cate- gories. One is stabilization of the rock mass at the source to prevent or reduce rockfall occur- rences. The other is the acceptance that haz- ardous rockfall will occur, but with the place- ment of protective devices to shield structures, or public areas, from the threat of impact. There is a third category that, while not a form of miti- gation, is a method that can diminish the cata- strophic nature of rockfall. It is rockfall warning and instrumentation systems. Systems, electrical and mechanical, that either will indicate that a rockfall event is imminent, or has just occurred. 0 Stabilization and Reinforcement Techniques that require in-situ or surficial treat- ments of the slope to induce additional stability to the exposed rock mass are termed rock and/or slope stabilization and reinforcement. Stabiliza- tion can be accomplished by any combination of the following: removing unstable rock features, reducing the driving forces that contribute to instability and ultimate failure, and/or increasing the resisting forces (friction or shear strength). 1. Scaling (hand scaling, mechanical scal- ing, and trim blasting). Scaling is the removal of loose and potentially unstable rock from a slope. On slopes of poor rock conditions scaling is generally viewed as a continual maintenance procedure because the loose rock removed exposes the rock underneath to further weathering. 2. Reduce slope grade. Laying a slope back can prevent rocks from falling from a source area. 3. Dewater or drain rock slope to reduce water pore pressures. The installation of drainage holes in rock can reduce the pore pressure in rock fractures—one of the dri- ving forces mentioned above. 4. Rock dowels. Rock dowels are steel rods that are grouted in holes drilled in rock, generally across a joint or fracture in the rock of unfavorable orientation. It is a pas- sive system in which loading or stressing of Figure 1. Rockbolts and dowels. 40 the dowel occurs only if the rock moves (slides) along the joint plane. (See Figure 1.) 5. Rockbolts. Rockbolts are installed much like dowels but are usually loaded or stressed, which imparts a compressive force on the rock. The loading of the steel rod during the installation increases the shear strength of the joint or fracture and pre- vents movement, reinforcing the exposed rock mass. There are wide varieties of rock - bolts, including mechanical, grouted, and binary epoxy resin systems. 6. Steel strapping. Steel strapping, also called mine strapping, is a strip of steel that bridges between offset rockbolts or dowels to support the rock mass between them. 7. Anchored wire mesh or cable nets. Fence wire or, depending on loading criteria, cable nets are draped on a rock slope and anchored to the rock mass by the bearing plates of rock dowels or rock bolts. The anchor pattern is set so that the wire mesh or cable nets are,in continuous contact with the rock face so that there is complete con- finement of the loose rock material. (See Figure 2.) ms Figure 1. Rockbolts and dowels. 40 the dowel occurs only if the rock moves (slides) along the joint plane. (See Figure 1.) 5. Rockbolts. Rockbolts are installed much like dowels but are usually loaded or stressed, which imparts a compressive force on the rock. The loading of the steel rod during the installation increases the shear strength of the joint or fracture and pre- vents movement, reinforcing the exposed rock mass. There are wide varieties of rock - bolts, including mechanical, grouted, and binary epoxy resin systems. 6. Steel strapping. Steel strapping, also called mine strapping, is a strip of steel that bridges between offset rockbolts or dowels to support the rock mass between them. 7. Anchored wire mesh or cable nets. Fence wire or, depending on loading criteria, cable nets are draped on a rock slope and anchored to the rock mass by the bearing plates of rock dowels or rock bolts. The anchor pattern is set so that the wire mesh or cable nets are,in continuous contact with the rock face so that there is complete con- finement of the loose rock material. (See Figure 2.) 1 • i 1 11 1 1 1 t 1 1 1 8. Shotcrete. Shotcrete is the sprayed applica- tion by compressed air of concrete on rock or rocky soil slopes for reinforcement and containment. Shotcrete applications can be strengthened by the addition of nylon or steel fibers to the concrete mixture, or the placement of a wire grid on the rock slope prior to application. Weep holes are usually drilled into the shotcrete to ensure that the contained material is free draining. (See Figure 3.) Figure 3. Shotcrete. 9. Buttresses. Buttresses are used where over- hanging or undermined rock features become potentially unstable and require passive restraint. Buttresses can be con- structed from many types of material. For concrete buttresses, rock dowels are gener- ally installed into surrounding competent rock to anchor the buttress in place. (See Figure 4.) IO.Cable lashings. Cable lashing is the wrap- ping of high capacity cables around a potentially unstable rock feature. The cables are then attached to anchors (rock dowels) installed in adjacent competent rock. (See Figure 5.) 11.Ground Anchors. Ground anchors are generally used to prevent large, potential landslide -type failures in heavily weathered, fractured rock and rocky soils. Their installation requires the drilling of deep holes and the grouting of thick bundles of high-strength wire strand, which are attached to large load-bearing panels and then stressed (pulled) to a desired tensional load and locked off. I 1"f 1 Figure 4. Anchored concrete buttress. Figure 5. Cable lashing. Rockfall Protection Devices When stabilization of rock slopes is not practical and sufficient room exists, protective devices or structures can be constructed to shield areas from rockfall impact. 1. Fences. Rockfall fences come in a variety of styles and capacities. They tend to become less effective and are damaged if not destroyed by larger rockfall events. (See Figure 6.) SOURCE AXEAr nvs.7car Figure 6. Rockfall fence. 2. Ditches. Ditches excavated into slopes can provide excellent rockfall protection. Care is needed in analysis and design to insure that bounding rocks cannot span the ditch width. (See Figure 7.) 3. Impact barriers and wails. Impact barrier and walls can be made from many types of material, from fill mechanically stabilized by geotextiles, rock gabion baskets, timber, steel, concrete, or even haybales. Highway departments commonly use Jersey barriers on roadsides to contain smaller falling rock in the ditch. The inertial systems, able to absorb the forces of momentum of the mov- ing rock, have higher capacities, without costly impact damage, compared to more rigid systems. (See Figure 8.) 4. Earthen berms. Berms are elongated mounds of fill, commonly used in associa- tion with ditches to increase the effective height and catchment of the protection device. (See Figure 7.) 5. Hanging fences, nets, and other attenua- tion devices. In well-defined rockfall chutes in steeper rock slope areas it is possible to anchor cables to span the chute and hang fence mesh, cable netting, or rock attenua- tion elements. Rocks that roll and bounce down the chute impact these devices, which attenuates (reduces) the rock velocity. (See Figure 9.) F � t Figure S. Mechanically stabilized backfill barrier. r Figure 7. Rockfall ditch and berm. U 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Figure 9. Tire impact attenuator. 6. Draped mesh or netting. Draped mesh is similar to the stabilization technique anchored mesh but is only attached to the rock slope at the top. Rocks from the slope are still able to fail but the mesh drape keeps the rock fragment next to the slope where they safely "dribble" out below to a catch- r---nt ditch or accumulate as small detrital fans. (See Figure 10.) Figure 10. Draped mesh. ' 7. Rock sheds and tunnels. Rock sheds and tunnels are mentioned here only because they are used mostly for transportation coni - dors. They have little or no application in most types of land use. AVOIDANCE - THE 100 PERCENT SOLUTION There is one more mitigation method that is nei- ther a stabilization/reinforcement system nor pro- tection system. It is strongly recommended at locations where rockfall hazards are very severe, and/or risks very high. Mitigation designs pro- posed in such areas may not afford the necessary level of protection. Bear in mind that no rockfall mitigation is 100 percent guaranteed, even in mild rockfall hazard zones. Avoidance is excel- lent mitigation and must be considered where cir- cumstances warrant. Any professional in rockfall analysis and mitigation (as with any geologic hazard) must, at times, inform developers, plan- ners, and the public that a proposed land use is incompatible with the site conditions. SUGGESTED READING Federal Highway Administration, 1989, Rock slopes: design, excavation, and stabilization: Publication FHWA-TS-89-045, prepared by Golder and Associates, Seattle, Washington, funded by the Federal Highway Adminis- tration, U.S. Department of Transportation: McLean, Virginia, Research, Development, and Technology, Turner-Fairbank Highway Research Center, [373] p. Federal Highway Administration, 1994, Rockfall hazard mitigation methods, participant work- book: Publication FHWA-SA-93-085, pre- pared for the Federal Highway Administra- tion, U.S. Department of Transportation Publication by SNI International Resources, Inc.: Washington, D.C., National Highway Institute (NHI Course 13219), [357] p. Hambley, D.F., ed., 1991, Association of Engineering Geologists, 34th annual meet- ing, Chicago, Illinois, Sept. 29—Oct. 4, 1991, Proceedings, national symposium, highway and railroad slope maintenance: Association of Engineering Geologists, 180 p. Hoek, Evert, and Bray, John, 1981, Rock slope engineering, (rev. 3rd ed.): London, U.K., The Institution of Mining and Metallurgy, 358 p. Pfeiffer, T.J., et al., 1995, Colorado rockfall simu- lation program, version 3.0a: Colorado Department of Transportation Publication CDOT DTD-ED3-CSM-89-2B. Available from: Colorado Geological Survey Miscell- aneous Information Series 39, diskette, 60 p. 10 0 COLORADO GEOLOGICAL SURVEY Division of Minerals and Geology Department of Natural Resources 1313 Sherman Street, Room 715 Denver, Colorado 80203 Phone: (303) 866-2611 FAX: (303) 866-2461 March 12, 2002 Mr. Russell Forrest Senior Environmental Planner Town of Vail 75 South Frontage Road Vail, CO 81657 STATE OF COLORADO - S14-18-0004 RE: Review of Rockfall Mitigation for Booth Falls Condominiums. Dear Russ: Oki DEPARTMENT OF NATURAL RESOURCES B i Il Owens Governor Greg E. Walcher Executive Director Michael B. Long Division Director Vicki Cowart State Geologist and Director The CGS was requested by you to provide some additional comments on the completed rockfall mitigation at the Booth Creek Condominiums in the Town of Vail. At your earlier request, I inspected the rockfall mitigation structures on October 22, 2001 after construction was completed last fall and sent comments to you in a letter dated November 9, 2001. A question arose concerning any potential impacts to adjacent owners from the construction of the inertial barrier walls designed for rockfall impact. During my site inspection last fall I did not note any way in which these structures would adversely impact adjacent owners, except for a remote possibility to the access road to the Town water tank. There should be sufficient room to stockpile the snow against the foot of the western wall if the water tank road needs plowing for access during the winter. Also the issue of maintenance and inspection of the structures was raised. The mechanically stabilized earth impact walls are basically maintenance -free. One concern I raised last fall was potential for sloughing or slumping of soil into the catchment zone from the bare cut slopes. If not cleaned out, the soil accumulation could effectively reduce the wall height. The cut slopes behind the walls (re -vegetated and stabilized as recommended) should be inspected every spring or after an unusually heavy precipitation event. The barrier walls should also be inspected after any rockfall impacts. Crushed portions of the wall facing after impact should be quickly repaired. Yenter Companies can provide guidance on recommended repair techniques for the wall facing. The only other type of failure of the system that could arise is a bearing failure of the native soils that the impact barrier wall is founded on. If tilting or sagging of portions of the walls is observed, the homeowner's association should inform Yenter Companies and require their staff to inspect the structure. Slight undulations along the length of the walls by differential settlement will not effect the performance of the structures. While an unlikely scenario, adverse tilting of the structures could be more problematic. Inspection of the walls and catchment zone behind should be part of a normal maintenance item of the condominium grounds by the homeowners association. I do not believe this action needs to be conducted by city staff unless distress of the wall parallel to the water tank access road is observed, which could possibly affect the roadway. Again, I believe it is very unlikely that this would occur. Enclosed with this letter is a copy of the original rockfall assessment report the CGS prepared after the March 26, 1997 rockfall event. If you have any questions, please contact this office at (303) 866-3551 or e-mail: jonathan.whiteQstate.co.us Sincerely, Jonathan L. White Engineering Geologist From Alan S. Danson To the Vail PEC — September 6, 2017 I am writing to urge you to reject Vail Resorts (VR) request to rezone the East Vail Parcel (the Parcel) to allow workforce housing. I believe that the rezoning being requested by VR should be opposed for the following reasons. First, rezoning is the most resident -unfriendly thing that can be done by a Town authority. The neighborhood stretching from Bald Mountain Road through East Vail has been residential for the last 50 years. We need to turn out on September 11 to remind the PEC that we expect it to preserve the character of our neighborhood. We relied on the current zoning when we bought our homes, and that reliance should be respected. Second, the property is really unsuitable for development because it is prone to rockfall and mudslides. It is also valuable wildlife habitat, especially for Bighorn Sheep. Third, I am concerned about the potential density of any development that may occur if the rezoning is approved. It would be naive to think that VR will not ask the Town for the maximum density that its architects and land use planners think the 5.4 acres can sustain. Density and construction similar to Middle Creek, which I believe is what we can expect VR to ask for, would amount to another employee -only "ghetto" that has the potential for noise, traffic and "youthful activity" at all hours, in what is now a school zone and tranquil neighborhood. Also, I believe that the East Vail bus route, which is already overburdened during the ski season, could not reasonably be expanded to handle the additional traffic that a Middle Creek -style development would add. Also, the extra traffic on the frontage road would be a problem and safety issue for everyone, especially Vail Mountain School (VMS) parents dropping off and picking up children. Also, in the spring, summer and fall, the hiker traffic to Booth Falls trailhead, and traffic associated with soccer, lacrosse and other VMS events, is already a big problem, forcing parking on the frontage road. I believe that we would be courting accidents and endangering the lives of VMS school children if rezoning for employee housing were to be granted. Last, but certainly not least, please go take a look at the property that VR wants to rezone. It is an incredibly beautiful and pristine site that is the first thing that the visitor to Vail sees as he or she drives into the Valley from the East. The site should be preserved in perpetuity, not developed. Respectfully submitted, Alan Danson From: CommDev To: Chris Neubecker Subject: FW: Envisioning a Sustainable Community Date: Thursday, September 7, 2017 3:42:26 PM From: Robert Lipnick [mailto:rnlipnick@gmail.com] Sent: Thursday, September 07, 2017 3:25 PM To: kdriscoll@vaildaily.com; CommDev; Council Dist List; Scott Miller Cc: Michael Hazard Subject: Envisioning a Sustainable Community Most of us first came to the Vail Valley because of the world famous ski mountain and started with a seasonal first job and a dream. We then fell in love with this community often making Vail home. However, many were unable to remain in this very special Valley due to the cost of housing. Lack of workforce housing has been a major issue the past 30 years, but has risen to a crisis level since 2015. Many employers have been unable to recruit and retain employees and now risk losing their businesses. The Town of Vail has made workforce housing a very high priority in their most recent Master Plan. Vail Resorts has recently proposed to rezone a 23 acre property they own in East Vail for 17.6 acres of preserved "open space" and 5.4 acres of primarily workforce housing. The fact that Vail Resorts is offering approximately 3/4 of their land to conservation and 1/4 to primarily workforce is in total alignment with Vail's Master Plan. Vail Resorts must be commended for their generosity and commitment to a sustainable community. Additionally, this offer by vail Resorts is consistent with Vail's Sustainable Destination principles. This is a win-win opportunity for all: a private piece of land that already has zoning for residential development on a bus route. Vail Resorts is leading the way to a more sustainable community by providing their land for new workforce housing units. Michael Hazard and Bobby Lipnick recently co-chaired the NIMBY (Not In My Back Yard) Jamboree conference co- sponsored by the Vail Symposium and the Vail Valley Partnership. One of the main goals of that program was to discuss possible solutions for Workforce Housing in our Valley and to begin the process of opening our minds to YIMBY(Yes In My Back Yard) rather than NIMBY. Those of you who understand the critical need for new Workforce Housing solutions in our Valley can no longer remain silent! Please join us in support of Vail Resort's creative solution to Workforce Housing Crisis by attending the Planning and Environmental Council hearing this Monday September 11th at 1:00PM at the municipal building at the Town of Vail. Bobby Lipnick, M.D., MBA, LEED AP Michael Hazard, AIA Robert N. Lipnick, M.D., MBA, LEED AP Kogod School of Business Adjunct Faculty 202-223-1080 ext.105 From: CommDev To: Chris Neubecker Cc: Shelley Bellm Subject: FW: proposed re -zoning Date: Tuesday, September 5, 2017 8:59:46 AM Attachments: imaae001.ona fyi Lynne Campbell Housing Coordinator Community Development Department 0 TOWN OF VAlLY 75 South Frontage Road Vail, CO 81657 Direct: 970.479.2150 Main: 970.479.2139 vailgov.com C'sRLA�' PLACE TO WORK' 2CERTIFIED 41 _ _ p _K 1! From: Joyce Green [mailto:jag_pugs@hotmail.com] Sent: Monday, September 4, 2017 4:22 AM To: Council Dist List; CommDev Subject: proposed re -zoning Town of Vail planning commission & town council, I am a second -homeowner who owns a rental unit at Pitkin Creek Park in East Vail. I rent this unit on a long-term basis as I understand the importance of providing housing for year- round locals who make the economy work in Vail. I am writing today regarding the proposed re -zoning of the Vail Resorts owned parcel in East Vail. I believe this proposed re -zoning is a win-win for all concerned. It is a private piece of land that is already zoned residential, and is located on the bus route. This is an ideal location for workforce housing rental units - as good as any remaining in Vail for housing as best I can tell — it won't block anyone's view, it is easily accessible right off the exit and has an existing bus stop right in front of it. Based on what I have been able to find online, 75 percent of the property will have no development while 25 percent rezoned exclusively for much needed deed -restricted, workforce housing. I also want to address the Vail Homeowners Association and other opposition to the rezoning of this private parcel. The opposition is the very definition of NIMBYism. Calling a future yet to -be -determined workforce housing development the "ghetto" that will lead to "youthful activity" and suggesting that "workforce housing needs to be down valley" is not the belief of all second homeowners. I encourage you to vote "yes" on the proposed rezoning, and to carefully consider any future development plans for the parcel. Sincerely, Joyce Green Pitkin Creek Park 6-A JG Reply all From: CommDev To: Chris Neubecker Cc: Shelley Bellm Subject: FW: Support of East Vail Project Date: Tuesday, September 5, 2017 8:59:35 AM Attachments: imaae001.ona FYI Lynne Campbell Housing Coordinator Community Development Department 0 TOWN OF VAlLY 75 South Frontage Road Vail, CO 81657 Direct: 970.479.2150 Main: 970.479.2139 vailgov.com C'sRLAl' PLACE TO WORK' 2CERTIFIED 41 _ _ p _K 1! From: Jeff Morgan [mailto:jeff@ronbyrne.com] Sent: Sunday, September 3, 2017 3:06 PM To: CommDev Subject: Support of East Vail Project Town of Vail, Vail Resorts owns an approximately 23.3 -acre parcel north of Interstate 70 located at the East Vail exit. The intent is to rezone to the Housing Zone District, the Town's zone district dedicated to deed -restricted, workforce housing development with a variety of other ancillary uses. The intent is to develop the property with some combination of seasonal and other workforce housing. - Win-win for all: a private piece of land that already has zoning, on the bus route. Building space for our workforce is crucial and it is time they have the luxury to live well and prosper as a citizen of the Valley. If we continue to push our workforce down valley and create separation we will run into more than just a housing issue in the Valley. Vail Resorts is committed to working with others in our community to bring on more workforce housing. The Vail Resorts and our community's efforts to deliver new affordable housing units might be a few years behind but is needed more now for the future of preserving the beauty and experiences people travel the world to have in our Valley. The locations remaining in Vail for housing have become sparse and this is an idea location for housing— it won't block anyone's view, it is easily accessible right off the exit and has an existing bus stop right in front of it. - While Vail Resorts would master lease units for its employees, the project would allow other small businesses the much-needed opportunity to rent or buy units at this location or hopefully, units that have been freed up by Vail Resorts. These units provide a real lifestyle for the demographic we want moving to and growing the valley and our communities, creating jobs and becoming a part of our mountain lifestyle. In the consideration of this project we must see past classification of individuals as workforce and see them as part of our NEW community. If we don't have a happy, secure and growing workforce then, we don't have Vail. Vail has always provided the finest of everything to the world and our workforce is the majority of why Vail is what it is and how it has stayed an icon throughout the years. Please submit my letter of support for this project. L Jeff Morgan Associate Broker Ron Byrne & Associates Real Estate 285 Bridge Street I Vail CO 81657 C: 720-314-0023 E: ieffQronb�zrne.com www.ronb�zrne.com From: Brian Nolan To: George Ruther; Chris Neubecker Subject: housing Date: Monday, September 4, 2017 11:23:10 AM As a longtime business owner in Vail, and the entire valley, I have actively served for many years on the Vail Economic Advisory Council, was involved on a leadership level for almost two decades with the Vail Valley Partnership and numerous other representative boards for the betterment of our world-class resort community. For so many years, we have found ourselves in a severe housing crunch, which has become even more sever in the recent years largely due to the impacts of rent -by -owner dynamics. I applaud any and all of the past efforts and more this current Planning and Environmental Commission and Vail Town Council for prioritizing delivering new affordable housing, both for -sale and rental. Now before you is an incredible opportunity brought to you by our biggest employer in town, Vail Resorts. This opportunity will not only benefit their employees but all of us with small businesses. I have to say, I am absolutely shocked, shocked, that we have a few individuals who have weighed in with considerable misinformation to help bolster their desire to see no more workforce housing in one area or another within the Town of Vail limits. Our employees who work early hours and hard shifts to run your lifts, clear the snow from our roads and serve you pizza should absolutely be living on a bus stop route, served by the incredible Town of Vail transit system, close to their work places, enjoying the quality of life that their neighbors do. For fear -mongering opposition to claim this East Vail parcel is open space is not true — it is just undeveloped. In addition to Vail Resorts bringing on housing, they also have prioritized enhancing wildlife with putting the bulk of the property into very restrictive, non -developable zoning. The entire some 23 acres has residential zoning already on it. And in taking the time to do just a little bit of homework, this is not a north/south wildlife migration corridor and there is no habitat designated as a migration corridor within several miles of the parcel. Wildlife do not migrate north/south across I-70. So, please let's not waste time. Please approve the rezoning and then we can all get to work on designing the right project for this location, benefiting our entire community. Thank you for your thoughtful review, Brian Nolan Brian Nolan GROUP970 1 FOOD. DRINK.ADVENTURE. Blue Moose Vail I Blue Moose Beaver Creek M. Joseph McHugh 4014 Bighorn Road Vail, CO 81657 Editor Vail Daily August 27, 2017 Dear Sir: Concerning Vail Resorts' recent re -zoning application relative to its East Vail property on the North side of the frontage road at and to the West of the 1-70 intersection with Bighorn Road and the bus stop. The land has been designated as open space for more than 20 years. There are several serious issues to consider which suggest the VR application should be rejected. Affordable Housing vs. Open Space Yes, affordable employee housing is a serious problem confronting Vail and every other major resort in the world as well as most major cities in the United States and elsewhere. The principle solutions are higher wages and / or affordable, comfortable public transportation from / to more affordable housing areas, in our case Eagle, Gypsum, Dotsero, Leadville, and others. Such transportation might have to be subsidized by employers and / or the Town of Vail. Hence, the trade-off: higher wages or transportation subsidies. Most assuredly, the answer is not to build more allegedly "affordable", deed -restricted housing on previously designated open land. The shadow of this solution looms over the Town's current plans to "reexamine" the long-established open land designation and planning policies of the Town, as well as over VR's current application. One suspects that the undisclosed agenda of the open land review is to change or modify areas of previously designated open land to accommodate "affordable" housing. If the TOV chooses to override the open land designations of various parts of the town, then it should be prepared to refund to property owners the open land fee paid by every purchaser for such purpose over the past 20 to 30 years when they purchased their properties with the confidence that the land so designated and funded would remain "open". Environmental The subject land is a significant wildlife grazing area — especially for Bighorn Sheep. I am told that there is a resident herd of about 40 Bighorn sheep above the ridgeline, many of which come down to graze in this area in March and April every year. The highest number we have counted is 27. One should be concerned that development of this property will have the same impact on the Bighorn sheep, as well as elk, deer, black bears and other animals, as did the re -development of the Ford Park athletic M. Joseph McHugh 4014 Bighorn Road Vail, CO 81657 fields where a large herd of elk grazed each March and April. The prolonged interruption due to the re -construction has driven them away. Here, the development will obliterate the last open wildlife area in the Town of Vail. The subject land is also in a serious rock fall area and there is presently no defensive barrier or catchment area to mitigate the risk as there is to the West of the property where a catchment "shelf' provides some protection to the housing below it. Allegedly, the US Forest Service owns the land above the subject property up to and beyond the ridgeline. At a minimum, the Forest service or the TOV should require a thorough environmental impact study to be performed by a truly independent expert in the field prior to any approval of the zoning change. VR has proposed that the eastern two thirds of the property would de dedicated to open space, an interesting proposal in light of the fact that that portion of the property is not economically developable anyway. I don't know the source of the apparently gratuitous observation in the Vail Daily article that there would be no athletic fields developed on the subject property. I suspect it might be very difficult to put a soccer field on a 30 to 40 degree slope. Traffic Unlike the Middle Creek development (the "Italian Village") which a) has concealed parking, b) is within easy walking distance of the village center, and c) has its own dedicated bus stop, the proposed development might have open surface parking (unless restricted in any re -zoning process) and will require occupants to drive to town with the ensuing parking problems or take the bus. The already seasonally strained East Vail bus route will be overwhelmed by the hundreds of residents of the proposed development. Is the TOV prepared to significantly expand the East Vail bus service to accommodate the increased demand? Curiously, during this unstrained Summer season, the east Vail bus schedule has been increased from hourly to half-hourly, perhaps in anticipation of such a change in response to an approval of the zoning change. Timing One disturbing aspect of this late re -zoning proposal is the timing and pace of consideration of VR's application. Interestingly, all Summer long there have been various vehicles parked at the West end of the subject property which one might reasonably suspect were associated with VR's application. The proposed first hearing before the Town Council is set for September 11, the "shoulder season" when many second homeowners whose properties will be effected by the re -zoning and subsequent development will be absent. To my knowledge, no East Vail homeowners received any notification of the re -zoning application. It appears that the TOV and VR have been conducting "sub-rosa" negotiations of this application for some time and chose the timing very carefully to assure its speedy approval. All interested parties should attend the September 11 hearing. M. Joseph McHugh 4014 Bighorn Road Vail, CO 81657 August 29, 2017 George Ruther Chris Neubecker Town Planners Town of Vail Via e-mail gruther&vailgov.com cneubeckerkia vailaov.com Gentlemen: As a Vail Valley business owner and owner of commercial office space in the Gateway building, I would like to weigh-in on the East Vail housing parcel. I am in favor of use of the parcel for deed -restricted, workforce housing in a public/private venture between the Town of Vail and Vail Resorts. Simply, why wouldn't we develop, for workforce housing, a key parcel, on the bus -route, on the edge of Town, that doesn't negatively impact view corridors of current residents? Isn't workforce housing the single biggest issue facing the continued success of this magnificent resort community? My understanding is that, of the 23.3 acres, the eastern two-thirds would be preserved as a 17 -acre Natural Area Preservation District—the Town's most restrictive zone district. The remaining six acres would be rezoned to the Housing Zone District, the Town's zone dedicated to deed -restricted, workforce housing for seasonal and workforce residents. I've seen well-planned and well-designed deed -restricted housing work incredibly well in resorts throughout the Rockies. I have friends who have enjoyed raising their families "in town" in resorts from Aspen to Mammoth. Vail has always been, and remains, a leader in resort and community standards the world over. I hope we, as a community, realize we have an opportunity to make a dent in the housing problem. Again, why wouldn't we? Regards, Patricia E. Peeples From: ioan carnie To: Chris Neubecker Subject: proposed development near exit 180 Date: Tuesday, September 5, 2017 2:12:56 PM Since we shall be away for the Monday meeting, we would like to go on record stating our views to the commission. We are opposed to any change of zoning.This is the huge number one Any additional traffic on the frontage road causes additional safety concerns. Already there are traffic and parking concerns with the Mountain School and the Booth Creek hiking trail. This parcel of land is a pristine view for guests arriving off exit 180 and an important area for our wildlife such as deer, elk and bighorn sheep. Let us not let Vail Resorts take away what little open space is left in the valley. We realize the need for employee housing , but here is not the place. Sincerely, Jack and Joan Carnie. residence of Vail since 1962 From: Shelley Bellm To: Lynne Campbell; Chris Neubecker Subject: FW: Support for East Vail Rezoning Date: Tuesday, September 5, 2017 4:49:02 PM From: Seth Ehrlich [mailto:seth@sosoutreach.org] Sent: Tuesday, September 5, 2017 4:48 PM To: CommDev Subject: Support for East Vail Rezoning Community Development Department, As you prepare for a decision on the East Vail parcel, I'd like to add my support for the rezoning for your consideration. The rezoning extends the opportunity for the Town of Vail to be a leader in identifying creative solutions and effectively engaging with partners to address the most significant challenge facing our community. The availability of workforce housing has reached a tipping point where the amenities and allure of our community can no longer overcome the shortage and cost of housing. This is particularly true when recruiting for entry to mid-level positions in the valley. I've personally seen the reduction of applicants for positions based on the challenges that exists to find housing. I've also had existing coworkers who are dedicated to being here see their housing security reduced based on the change from their housing to short-term rentals in the past year or significant increases in their renewal rates. As a result, they are questioning their ability to stay in the community. These are individuals who provide the level of service that people expect in the Vail Valley and that make our region what it is. If they move on, who will fill these roles? It is through dedicated, deed -restricted, workforce housing that our entire community benefits. There is greater sustainability of housing and the opportunity for individuals to not only survive but to thrive in the valley. My wife and I are examples of people who benefited through a project like being proposed by securing a house in Miller Ranch eight years ago. We say to our friends that we won the lottery when we were provided the opportunity to purchase our home. It is singlehandedly the opportunity that has made it possible for me to remain in the community and to fully engage. I have had the opportunity to raise two kids and will be able to continue to give back across the community. You have the potential to create a similar development that will strengthen the fabric of our community and promote what we need to be successful. I am frustrated by the challenges that exist to creating real solutions to the issues that are being faced. We're a community that wants it all, and the reality is that we need to approach it with different thinking to achieve it. You're doing it by considering this rezoning opportunity. Please move forward with its approval. Thank you. Seth Seth Ehrlich / Executive Director PO Box 2020 / Avon, CO 81620 direct 970.926.9292 x 102 / cell 412.953.9622 970.306.0269 sosoutreach.ora follow us @sosoutreach M O M M •a As a Vail Homeowner who originally came to Vail and lived in the Apollo Park employee housing project I fully endorse Vail Resorts proposal to build a new employee housing project on the parcel of land the company owns located near the 1-70 East Vail exit on the North Frontage Road. I can't envision a more perfect location for a new housing project since it is located on an isolated parcel near a bus stop that does not affect views of an existing neighborhood. Misinformation has been circulated that states this parcel of land is the last remaining wildlife corridor. Really? The proposed parcel borders both the two- lane North Frontage Road and four -lane 1-70. 1 highly doubt this is an ideal wildlife corridor. Providing affordable housing, in the upper valley, for individuals who work in our community should be a high priority for all of us who live in Vail. If you are retired or a second homeowner thus out of the employment market please think about all the "employees" you encounter on a daily basis. Imagine how much your quality of life and property values would be negatively affected if there were no employees? "Employee" is not a 4 -letter word. Instead it is a label for our friends and neighbors who live and work alongside the majority of us. I hope there are many more affordable housing projects built, like Apollo Park and Pitkin Creek Park, that allow individuals, like me 40 years ago, to enter the Vail job market and become future friends and neighbors. Susie Tjossem 1630 Buffehr Creek Road Vail VAIL HOMEOWNERS ASSOCIATION September 6, 2017 Planning and Environmental Commission Town of Vail 75 Frontage Road West Vail, Colorado 81657 RE: Vail Resorts East Vail Rezoning Application Dear Chairman and members: The Vail Homeowners Association has reviewed pertinent documents submitted by Vail Resort concerning the rezoning application for their 23.3 acre parcel adjacent to the north side of the I-70 East Vail Interchange. The Association has prepared the attached reports that address concerns arising from our review. It is our recommendation that additional study is warranted with respect to the following: 1. The impact upon wild life habitat and migration corridors on the development site, per the March 6, 2017 State of Colorado Park and Wildlife, Department of Natural Resources letter to the Town of Vail. See attached. 2. The application of section 12-12-2 of the TOV Code per the long-term protection of the environment in conjunction with land use and development decisions. 3. Whether this rezoning would be consistent with the TOV's Open Lands Plan and its commitment to environmental sustainability. 4. The potential for rockfall, debris flow and , landslides, emanating from the slopes above the proposed development site. 5. The effect upon upland wetlands above and on the proposed development site. 6. The effect of a natural hazard mitigation structure, catchment area and buffer zone upon the development portion of the site. 7. The sufficiency of review criterion and findings associated with the impacts and density allowances provided for in the Housing zone district. 8. The implication of the proposed rezoning upon the public infrastructure necessary to support the proposed uses such as public transportation service and the like. 9. The effect of the rezoning upon land values and proposed uses upon the preference stated in the 1994 Open Land Plan for the Town of Vail to acquire the site as open space and wildlife habitat. Thank you for your thoughtful consideration of these concerns. R gards es Fr i L mont ecutive erector Post Office Box 238 Vail, Colorado 81658 Telephone: (970) 827-5680 E-mail: vha(&vail.net Web Site: www.vailhomeowners.com Area of Vail Resort's Proposed Workforce Housing Project VAIL HOMEOWNERS ASSOCIATION VR's Proposed Workforce Housing. August 14, 2017 VR's Proposed Workforce Housing. On the north side of I-70 and Frontage Road, between the Vail Mountain School and the East Vail exit, VR owns 23.3 acres that is currently zoned for duplex housing. At the present, this is vacant, open space land that is a major wild life corridor. VR has now announced that it is going to seek to rezone the property so that the western 6 acres can be used for employee (EHU) housing. The remainder would be rezoned as natural preservation land but would remain under VR ownership, and there would be nothing to prevent VR from later seeking to again rezone that property. The twin lures of affordable housing and open space may be irresistible to Town officials—think what has already happened with the Roost Lodge property and the Mountain View development, where provisions for affordable housing have trumped zoning and neighborhood concerns. It should, therefore, come as no surprise that VR now seeks to subdivide its property and use part of it to satisfy its workforce housing needs. EHU zoning would allow much greater development of this land. The current zoning has a maximum height allowance of 33 feet and setback and GRFA limitations. EHU has no height or setback limits, and while there are GRFA requirements, those can be side-stepped through a Special Development District application, a K process that the Town seemed to have embraced anew. VHA has criticized that spot -zoning process as "zoning for sale" with the upper hand going to well healed developers, but so far, the TOV is proceeding with such applications as though they are the new norm. Once VR has secured the rezoning, it plans to obtain a developer to plan and build the project. Most, if not all of the units would be master -leased to VR. Any unspoken for units would presumably be made available to the public. Financing would seem to be assured, as the development is supposed to be part of VR's 2015 commitment to provide $30 million in workforce housing across all its resorts. Is this coming to East Vail? What This Means. Beyond rezoning, VR has kept its plans under wrap, waiting to announce them until after it has secured the rezoning. However, a VR spokesperson indicated that the project would be on the order of 300 units (600-800+ residents) and 5 to 6 stories high. Vail Resorts has however emphatically stated that it has no present plans for development of the property and that it will not make any plans until after it has obtained rezoning of the property. If this amount of density were to occur, to fit this within 6 acres, increased density and/or waiver of parking requirements would be required. One thing that is clear, a development of hundreds of highly concentrated units will change the character of the neighborhood. It will, also, be one of the first things that visitors coming from the east see as they enter the valley. Those considerations may be why no specific plans have been announced. 3 Also, yet to be addressed is traffic mitigation and the impact of such a development on the mass -transit bus routes to East Vail. Adding several hundred additional potential riders would overwhelm the current schedule. Have the Skids Already Been Greased? It appears that VR has already cleared the way for its rezoning plans, and it is rushing to get them approved before any opposition can build or get organized. The Town Community Development Director immediately spoke positively about the plans, even promising "to do everything possible on our end" to help VR get its plan quickly approved. And, the first hearing is already scheduled in just a few weeks, on September 11th, which indicates that a lot of behind -the -scene work has already taken place. It is probably no coincidence that all of the zoning process is scheduled to take place during September and October when many are gone, and any opposition will be at its low ebb so that it will be a done deal by the time people return for the winter season. That would mean, however, that these plans would be voted on before the upcoming Town elections. Wildlife removal awaits TOV's approval and VR's bulldozers. Copyright 2017 Post Office Box 238 Vail, Colorado 81658 Telephone: (970) 827-5680 E-mail: vha(a vail.net Web Site: www.vailhomeowners.com 0 The Last wildlife habitat in the Town of Vail. Is this open space about to be sacrificed for the sake of housing? VAIL HOMEOWNERS ASSOCIATION Vail Resorts' Housing Proposal Environmental Issues August 29, 2017 Two weeks ago VHA reported on Vail Resorts' application to subdivide and rezone 22 acres of East Vail property to create a housing project on the eastern 5.4 acres of that property. Since then, VHA has continued to investigate the proposal and has come to learn that this proposal involves major environmental issues. This report now examines the environmental and geological issues raised by that proposal. In its application VR has touted this project as a "net benefit to the environment." However, there are substantial reasons to believe that development of the property will have a major impact on wildlife habitat and migration corridors. VHA believes these are issues that could be the first test of Vail's recent designation as America's first environmentally sustainable destination resort. This report, therefore, addresses those issues so that the community and the Town of Vail are fully informed on the impact of this proposal. 9 It is unusual for VHA to produce a follow-on report so quickly, but this project is on a fast track—the first hearing is scheduled for September 11th before the Vail Planning and Environmental Commission with a hearing before the Town Council tentatively scheduled 8 days later which means the entire process could be finalized by mid-October. Time is, therefore, of the essence. Correction re: Vail Resorts' Development Plans. Before getting to the environmental and geological issues, a correction to the original report is in order. In that report, based on what we considered to be a reputable source, VHA stated that it had been informed that VR intended to build a large scale, "Middle Creek" type, project on the order of 300 units and 5 to 6 stories high. Vail Resorts has, however, emphatically stated that it has no present plans for development of the property, and that it will not make any plans until after it has obtained rezoning of the property. VHA's mission is to protect the quality of life in Vail which is contingent upon knowing the impact that any new development will have upon wildlife, the environment and the people in our community. Sometimes we do not receive correct information. We regret if our initial reporting was, therefore, inaccurate. The western portion of this site is proposed for workforce housing. Open Space Land. Currently, the entire 22 acre tract is in a natural state, covered mostly by pristine Aspen forest. Historically, that tract has been designated by the TOV as open space land as was set forth in the 1994 Vail Comprehensive Open Lands Plan, where it was designated a "high priority" for "environmental protection [as] open space." VR discounts that designation because of confusion over the ownership of the land; apparently, VR didn't realize it owned the land. Nonetheless, in the current run-up to amendments to that Plan, the public made it clear that "priority" was to be given to the "protection of environmentally sensitive areas open space preservation." Ll But this is not just open space land; it is a major wildlife habitat and north/south wildlife migration corridor, the last remaining in the Town of Vail. That would change under VR's proposed zoning change. Zoning is not just a matter of regulating land use. It, also, creates vested rights in the property owner. For example, if VR was to obtain a housing classification for the property in question, VR would acquire a vested right to develop the land for that purpose. While the TOV could regulate the size and extent of any development, it could no longer prevent the property from being developed for that purpose. And, since "H" (Housing) zoning has few restraints, any resulting development could be quite large. VR's Wildlife Assessment. Although VR would prefer postponing any wildlife considerations until it submits development plans, it did file a wildlife assessment in support of its rezoning request which concluded that development of the 5.4 acres should not result in any measurable change in bighorn sheep or elk habitat use or herd size. That report, however, is seriously flawed and parses terms to reach its conclusion. While the report included a site visit, there is no mention of any findings from that visit. However, even a casual stroll through the property shows that it is a major wildlife habitat and north/south wildlife corridor for all types of wildlife. Instead, the bulk of the report relies on data from the Colorado Parks and Wildlife, a Colorado state agency whose mission includes perpetuation of "the wildlife resources of the state ...and [to] inspire current and future generations to serve as active stewards of Colorado's natural resources." As that data shows, development on the 5.4 acre parcel would impact bighorn sheep range, habitat and lambing areas; elk winter range; peregrine falcon nesting and hunting areas and black bear summer forage habitat. Although not discussed, it follows that development will, also, impact smaller animals and other fauna. This is a conclusion that CPW and scientific literature support. As reported by the CPW, bighorn sheep, elk and deer have been on the decline in Gore Valley for at least the last decade, and wildlife populations, in general, are not sustainable under current conditions. The loss of more critical habitat would only exacerbate the situation. And it is not just the immediate property that is affected as there is a "zone of influence" that extends the impact of development outward for some distance in all directions. That impact could be quite substantial if this is a large scale project that completely fills the 5.4 acres as that would require clear cutting of thousands of trees and massive earth movement so that the effects of that development would be at the extreme. The VR wildlife report, nonetheless, concludes that rezoning would have no effect on wildlife; even though, it is the first step in development, i.e., giving VR a vested right to develop the property. But this is parsing the difference between zoning and development as though one does not lead inevitably to the other, just like night follows day. VHA believes that the correct and inescapable conclusion is that rezoning would set in motion a process that would lead, unavoidably, to the destruction of significant, critical wildlife habitat and migration corridors, with the degree of impact directly related to the size of development. That conclusion is only bolstered by the defensive measures that would be required to protect any development from the upland geologic hazards in the area. 7 45 Y r .. .. 121• •.i'r(•.ly' i a ?;•# .. f' nye. • .� rt ,rt• ._ 4 Mi Could this be coming down? Rockfall Potentials and Required Defensive Barriers. VR also filed a Rockfall Hazard Study. That study concluded that rockfall is not a matter of if, but rather when. To protect from rocks up to 10 feet in diameter there are some boulders on the site that are up to 20 feet longa defensive barrier at least 12 feet high would be required along the north side of the property together with at least a 10 feet wide catchment zone and a down slope buffer zone between the barrier and any structure. All together, it would amount to a 35 feet or more wide swath that would require additional clear cutting and massive earth movement which would add to the destruction of wildlife corridors and habitat all across the property. Other Geologic Issues. Although not within the scope of the Rockfall study, the study notes that due to upland conditions, a significant precipitation event could trigger a debris flow which has already occurred nearby in Booth Creek. This is a no-win situation for the environment since mitigation cleaning of the upland would increase the rockfall hazard, requiring more substantial defensive structures. The study does not, apparently, consider landslides to be an important concern; even though in the past, a major landslide did occur through the center of the property, rendering most of the tract undevelopable (so that VR is not giving up anything by offering to rezone 17 acres of the tract as natural preservation land). The "toe" of that 8 landslide rests behind a retaining wall at the I-70 interchange bus stop (the retaining wall is in need of repair). Soil stability is, however, an issue since there are several rivulets and drainages in the area, and the presence of lush uphill vegetation suggests the existence of an uplands wetland, both of which could cause soil saturation and instability. In addition, ground undercutting for rockfall defensive barriers or development could, also, destabilize the area. This suggests that much more work would need to be done to analyze the real landslide potential. Nonetheless, it seems a reasonable conclusion that mitigation for the geology of the area will further contribute to environmental degradation and wildlife compromise. Vail Resorts' Response. The principle thrust of VR's response to VHA's initial report on this project ("Clarifying potential new employee -housing project," Vail Daily, August 22) was that Vail needs more work force housing (if any is left over after VR's needs, it would be made available to the public), and its property is a great location. But VHA believes there is more to it: that issues of preemption of open space, neighborhood integrity, environmental impact, geological concerns, infrastructure effects and quality of life should all be considered. As set forth in section 12-12-2 of the TOV Code, long-term protection of the environment has long been a guiding criteria for land use and development decisions. This proposed project invokes the majority of the concerns set forth in that Code. In addition, a large scale housing project would be in marked contrast to the existing area and could overload the transit system, requiring more TOV investment. The VHA urges that careful and thoughtful consideration of all relevant issues should be the order of the day, and if that requires more time, the process should be slowed down to allow for the best decision for the Vail community. The TOV might be well served to consider this application in conjunction with its review and revision of the Comprehensive Open Lands Plan and/or requiring an independent environmental impact study. Copyright 2017 Post Office Box 238 Vail, Colorado 81658 Telephone: (970) 827-5680 E-mail: vha(a)vail.net Web Site: www.vailhomeowners.com 9 COLORADO Parks and Wildlife A&I Department of Natural Resources Glenwood Springs Service Center 0088 Wildlife Way Glenwood Springs, 0081601 P 970.947.2920 1 F 970.947.2936 March 6, 2017 Peter Wadden Watershed Education Coordinator Community Development -Environmental Town of Vail Peter, As per your request I have put together what information the Colorado Parks and Wildlife have available to provide you with as much guidance as possible on the sustainability of wildlife populations within the Gore Valley. As we discussed over the phone it is very difficult to break out wildlife information on small areas. Using the available information I have tried to make as specific as possible to the Gore Valley. Part of the problem is the Gore Valley is covered by 2 different game management units (GMU), GMU 36 on the north side and GMU 45 on the south side. For road kill information I have put together the information for 3 years (2014-2016). It is important to remember that road kill data is very preliminary since many animals are able to get away from the highway before dying and are never counted. Also Colorado state law allows for the public to possess certain road killed animals and often these animals are picked up before they are counted. You will also notice that many small mammals are not even mentioned as there is no data for them. This information is attached below. The number of bears that are removed or put down by CPW due to human/bear conflicts is very dependent on weather patterns and public perceptions. I again used data from 3 year (2014-2016) don't have the data for the number of calls the Vail PD took on bear complaints for this period but I believe you can get these from the PD. 2014 CPW put down 2 bears in Vail. 2015 and 2016 no bears were removed or put down I used the same years for lion conflicts. Lion conflicts have really become an issue the in the last 2 years. Prior to 2015 1 might get 5-10 calls per year about the public seeing lions in or around the Town of Vail with most of these being just the public reporting a sighting. However in 2016 1 received 18 calls within the Town of Vail and 2 of these were for dogs that were killed by lions. Many of these calls were about the public encountering lions while out with their dogs and concerns that their dogs 10 were at risk of being attacked by the lion. In 2016 CPW did remove and put down 1 lion from the Town of Vail. Deer and Elk: CPW conducts annual big -game classification flights to determine age structure, sex ratios, reproductive success, and population estimates for each data analysis unit (DAU). These DAUs cover large geographic areas, and trying to extract information at a much smaller scale drastically decreases the accuracy of the estimates. A drawback to using historical count data to estimate impacts on wildlife is the amount of confounding variables that influence a species at the population level. Examples include weather, disease, population management at the DAU level for big -game species, and development/human disturbance. These factors can increase the difficulty of defining impacts by using animal abundance before and after development. It is becoming increasingly apparent to wildlife and land managers that human disturbance to wildlife in the form of recreation is taking a toll on wildlife and on habitat by reducing functionality. In areas experiencing high levels of recreation, animals tend to spend less time foraging and resting and more time traveling. Mountain biking and ATV use may create the highest levels of disturbance for mule deer and elk (Naylor et al. 2008). Behavioral changes such as these occurring in summer range habitat may result in an overall decrease in animal fitness, which often negatively affects reproductive success and winter survival. Examples of these within the Gore Valley are the request for additional biking and hiking trail from Spraddle Creek to Booth Creek, the Vail Trail expansion on the south side of the Gore Creek, the increase in summer activities on Vail Mtn., the request for the expansion of Gold Peak racing area and the overall push to make the valley a full 4 season recreation destination. Elk Fortunately for elk we have a current study done in Game Management Unit (GMU) 45 from 1995 to 2005 that looked at impacts on elk calving/recruitment from human disturbance. For the elk populations I put together some information using baseline information we have from the elk study done in the Eagle Valley from 1995 to 2005. This study was done in GMU 45 and was to determine impacts on elk calving from human disturbance, (Phillips and Alldredge 2000, Shively et al. 2005). The study done at Beaver Creek and Vail demonstrated that calf/cow ratios for elk declined by approximately 40% (from 64.6 calves per 100 cows to 39.8 calves per 100 cows) as a result of human induced disturbance during the calving season (Phillips and Alldredge 2000, Shively et al. 2005). Reproduction levels during the treatment period were determined to be insufficient to maintain a stable elk population. The second half of the study involved removing the human disturbance component. With the human disturbance removed the calf/cow ratios rebounded to their pre treatment levels. We used the radio collared elk and age and sex ratio counts done from helicopter to determine the elk population in GMU 45. The baseline years were 1994, 1996, 1997 (1995 counts were not used 11 because the flight time was reduced by approximately 50%). These are the 3 years that we have Lincoln indexes, which provides us with 3 years of data to obtain an average on the % of the population we actual count during a flight. The average % of the population we counted based on these 3 years is 41.8%. During this period (1994 to 2015) we have had the same observer (except for 2013) and have had relatively the same number of flight hours each year (from 3.5 to 4 hours). The average population for the 3 years of baseline (1994, 1996, 1997) was 1771 elk. The average population for the last 3 years is (2012, 2013, 2014) was 604 elk. That is a 63% drop in population levels (1167 less elk). From 1998 to 2015 there has been 13 years that we have been below the baseline population level. The classification counts for 2013 and 2014 (162 elk) and 2015 (149 elk) were the lowest counts since 1975. Deer in GMU 45 and 36. We are not as fortunate with deer as we don't have any current studies to provide Lincoln indexes for the % of the deer population we count during aerial age and sex ratios. So I used harvest data. The Data Analysis Unit (DAU) for deer is D8 and it covers Units 35, 36, and 45. Harvest GMU 45 From 1955 to 1962 the harvest went from 205 deer to 500 deer respectively with 1962 being the highest harvest (500) ever in GMU 45. The harvest has never again hit 500 deer. From 2010 to 2014 (1 am missing 2013) the harvest went from 60 deer to 127 deer respectively. This is confounded by the fact that we now have totally limited deer licenses now. Harvest GMU 36 From 1955 to 1962 harvest went from 553 deer to 1947 deer respectively, with 1962 again having the highest harvest of 1947 deer. The harvest has never again hit 1947 deer. From 2010 to 2014 (1 am missing 2013) the harvest went from 157 deer to 318 deer respectively. Again like GMU 45 this in confounded by total limited deer limited licenses. But if you compared those periods there has been greater than a 3 fold reduction in deer harvest in BGU 45 and up to a 6 fold reduction in deer harvest in GMU 36 since 1962. The DAU plan for D8 has shown a steady decline in population since the 1980's. For most of the 1980's the DAU population objective was 26,000 deer, in 1988 it was reduced to 21,000 deer and in 2008 it was reduced to 13,500 to 16,500 deer. These population objectives were reduced based on several factors (loss of habitat, increased recreation pressure, weather, predators and quality of habitat). In the early 1970's Colorado Division of Wildlife researcher Dale Reed completed a study looking at the impact of I-70 on deer migration at Mud Springs (just east of Dowd Jct.). There was a concrete box culvert placed under I-70 to provide a migration route for deer. The study on the Mud Springs 12 deer underpass showed about 39% of the Mud Springs deer population failed to pass through the underpass. Below is some information from a 1975 report on deer impacts from the start of Vail. Land use changes in the form of rapid increases in human in -habitation, activity and the construction of 1-70 in the Eagle Valley have contributed to a substantial decline in deer numbers. The extent of this reduction is best expressed by changes in numbers of deer harvested in the two periods, 1959 to 1963 and 1969 to 1973 and comparison of these changes with those of the state as a whole. The percentage decrease in the annual deer harvest in Eagle County between the two time periods was greater than that for the State as a whole, 52.8% and 47.8%, respectively. During this time, the Eagle County contribution to the State's deer harvest declined from 6.2% to 4.6%, and Eagle County's ranking dropped from an average of 5th place to 6th. It is also interesting to note that the decline in the number of deer harvested was greater in Game Management Unit 45, 63.7%, than for any other unit in Eagle County. GMU 45 includes Vail Village, the Vail Ski Area and many related developments, nearly all of which have been developed subsequent to the 1959-63 comparison period. Bighorn Sheep: There is only one population of bighorn sheep in the Gore Valley. An important part of the winter range for this herd is within or adjacent to the Town of Vail and 1-70 in the east Vail area. This herd is considered a native herd although there was a transplant of 7 sheep done in 1948. In the 1950's the population was estimated to be 30, in the 1990's the population was estimated to be 80-100; the current population estimate is 40. The population has not recovered since the hard winter of 2007- 2008. The reasons for the lack of recovery are not clear cut. There are numerous factors that could cause this; disease, lack of winter habitat, poor quality habitat from the lack of habitat management (no fires), predators and increased recreation pressure. We have not detected any increase in disease. Whatever the cause, the populations has been unable to rebound from the winter 2007- 2008. Mountain Goats: There is only one population of goats in the Gore Valley. This herd spends its time far above the boundaries of town really does not use habitat adjacent to the town of Vail. However the population for this herd has been in decline for the last 4-6 years. Moose: The moose population in the Gore Valley (and all of Eagle County) has been increasing. Moose started showing up regularly in the Gore Valley around 1983. This increase was a result of moose moving from the North Park area. Moose have the ability to winter in much greater snow depths than do deer or elk, plus moose are able to utilize forage of a larger diameter. Moose also are not as prone to being disturbed by human activities as are deer and elk. Moose are more willing and able to stand and even defend their turf from human disturbance than are deer and elk. These factors combined have allowed the moose population to increase. However these same factors may be the 13 same reasons that the moose population is close to reaching its "political" capacity as calls on moose in yards, town, or on recreation trails increase and there is a greater push by some to reduce the moose population because of these conflicts. Peregrine Falcon Peregrine falcons have established at least one nest site within the Gore Valley in the last decade. The nest site has been fairly well buffered from human activities that could impact its success. However the increase in hiking, biking trails along with the increasing pressure to further develop the ski area for summer recreation could impact the success of this nest. Black Bears: Black bears have seen an increase in their population over the last 2 decades. The development of the Gore Valley has resulted in an increase in food sources and limited the impact from fall berry crop failures on the recruitment of bear cubs. Human trash, pet food, bird feeders, and planting of fruit producing landscaping have significantly increased the available food sources for black bears especially during critical periods. Some would consider this to be a success while others would not. The increase of human induced food sources has resulted in numerous bear/human conflicts. Although the conflicts have not resulted in any serious human injuries they have resulted in the death of numerous bears over the last 20 years (this includes road kill). Mountain Lions: Mountain lions have seen an increase in their population levels over the last decade. As with bears part of this increase in lion population can be linked to an increase in available prey species caused by the development of the Gore Valley. The same food sources mentioned in the section on black bears play a role in providing food for lions. The populations of raccoons, red fox, marmots, and various species of small mammals have increased from this boost in food availability due to human development. Along with the increase in human population, the population of household pets (cats and dogs) has increased. Lions have utilized household pets as another food source. This has resulted in an increase in human/lion conflicts. Although the conflicts have not resulted in any serious human injuries they have resulted in the death of several lions over the last 10 years (this includes road kill). Gore Creek: I think you have a fairly good picture of Gore Creek from all of the recent studies the town has been doing. As a fishery the lower half of Gore Creek is holding its own and still has all four species of trout. However as the studies the done by the town on Gore Creek show the creek is in trouble and without significant improvements in the overall health of the creek the fishery could easily decline. The upper section of Gore Creek and Black Gore Creek are not doing as well and could be further impacted from proposed improvements to 1-70 on Vail Pass. The possibility of the greater impact to Gore Creek is probably more related to weather patterns and the need for additional water for human use and snowmaking. Changes in weather patterns and runoff events could easily have the most significant long term impact on the watershed. The push to 14 increase recreational events on Gore Creek and to manipulate the stream channel to allow for additional recreation activities or to extend the season of use could all have significant impacts on the ability of Gore Creek to function as a quality fishery. Is the Gore Valley sustainable for wildlife? I am sure there are other species that could be discussed but the data to provide defensible comments on these species is lacking. You first have to define what sustainable is when it comes to wildlife. Is it having a token population or is it having a robust population? Does a population in decline qualify? If the human/wildlife conflicts continue and wildlife is always the loser even on public lands is that sustainable? I don't see the wildlife populations in the Gore Valley as sustainable with the current level of development, recreational, and conflict pressure placed on wildlife. The species that are increasing generally have adapted to living next to people. These same species also generate extensive complaints from the public about human/wildlife conflicts or damage to property. Recreation is a driving economic force in Gore Valley and the surrounding communities. These recreational activities occur throughout the year and there is a push to increase recreational activities within the Gore Valley. As these demands for recreational opportunities continue to grow they result in higher impacts on natural resources, and potential increases in habitat fragmentation. Quality wildlife habitat includes food, water, shelter, space, and connectivity, which is critical to maintaining healthy wildlife populations. Large blocks of contiguous habitat are most likely to promote the long-term sustainability of a species. Habitat becomes fragmented as land use changes break the landscape into smaller more distinct "patches." These patches may not provide fundamental habitat requirements resulting in a diminished carrying capacity for the species across the landscape. Wildlife living within fragmented habitat is more vulnerable to stochastic population declines stemming from disease, increased rates of predation, or habitat loss or modifications. Most wildlife managers agree, with support from the scientific literature, that recreation has the potential to impact wildlife distribution and abundance (Goldstein et al 2010, Naylor et al. 2008, Keller and Bender 2007, Taylor and Knight 2003, Papouchis 2001, Joslin and Youmans 1999, Valdez and Krausman 1999). The "zone of influence" (ZOI) of recreational activities for wildlife may extend for some distance beyond the actual activity and will vary depending on habitat composition, topography, and a species' tolerance of human disturbance. I have attached an example of an analysis CPW did for the Town of Avon showing the impact from the development of a biking and hiking trail. Has you can see from Figure 1 the development of 3 trails in the Metcalf drainage results in the loss of the entire drainage as effective mule deer habitat with just a 100 meter buffer on the trails. When you look at Figure 3 & 4 for elk at 500 and 1500 meter buffers you see the impacted area is substantial. You could run a similar analysis on the trails within the Gore Valley. When you review the discussion on deer, elk and bighorn sheep populations in the Gore Valley there is nothing on the horizon that is going to allow us to significantly increase those populations. These populations have been in decline for at least the last decade and often longer. The ability to do large scale habitat improvement projects for big game is becoming increasingly difficult. Part of the issue is often the best habitat project is a controlled burn. As the residents in East Vail showed in the mid 15 1990's they have no stomach to have a controlled burn done behind their homes. The project to improve and increase the winter range for bighorn sheep was killed because they were unwilling to consider a controlled burn no matter how many fire trucks were available to protect their property in the event of the fire coming down hill. The demand within the Gore Valley for federal lands is overwhelming, whether it is to acquire them for employee housing, develop recreational trails in every drainage, add new commercial recreational events or to develop a four season resort with every type of recreational activity imaginable. All these uses impact wildlife and there is very little thought on how it will impact the available wildlife habitat or wildlife populations. The desire to manipulate the natural conditions in order to extend the ski and rafting season has a significant impact on wildlife. As we discussed in the Avon analysis, stress and behavioral changes are often not considered when looking at wildlife impacts. Just having habitat is not enough the habitat must be available and useable for wildlife. With the continual decline in most big game species within the Gore Valley over the last 36 years there is little reason to assume that this pattern will change to the point where you would consider these population to be sustainable and/or robust in perpetuity. If you need anything else please feel free to let me know. Sincerely, Bill Andree District Wildlife Manager - Vail W. ******************************** VHA Photographic Study: Upland Wetlands, Geologic Hazards and Wildlife Upland Wetlands 17 18 ' �•,� ,6' :,rte r .. :� ��+� �.. xr x M '„y � s14 Y P h y jrl+ 4 1 IFI � yy •` 5y� Fq?^11 r r t e3 I� Y - . VK.� • E ` l , � ! \ 4p ���•�16��-2 ���� �� �22�� �J �����1./ ■J NIP.' !. ,�• � � � _ �� � �� � �� , OF,� 23 From: Bob Boselli To: Chris Neubecker; George Ruther Subject: Vail Resort Rezoning in East Vail Date: Tuesday, September 5, 2017 10:27:52 AM Dear Chris and George: Please consider this my support to Vail's Planning and Environmental Commission and the Vail Town Council of Vail Resorts' request to rezone the parcel it owns from Residential to Housing in East Vail. As a 25 year business owner in Vail, I want to express my support for employee housing - we are in a zero occupancy rate for rental workforce housing in Eagle County — crisis. This opportunity is thanks to Vail Resorts for stepping up, not selling or developing a piece of property it owns for free-market profit, but rezoning it for workforce housing. This property is the perfect location — in Vail, on TOV bus route, limiting employee parking needs, etc... This is not open space as some loud opponents claim. It's simply undeveloped. On top of the incremental housing, this potential project would add about 17 acres of Natural Area Preservation District zoned open. Having operated businesses in Aspen for 25 years I've seen the City of Aspen and local businesses work together to ensure low income housing options — we've utilized these properties for our employee base for years. Let's think progressively and ensure a sustainable community — from protecting the environment, to providing world-class skiing, to ensuring premier public transit, to providing our workforce with nearby, safe, comfortable housing. We are one! Sincerely, Bob Boselli - Owner O'Bos Enterprises, LLC Vail Style Covered Bridge Store Vail T-shirt Company — Lionshead Vail T-shirt Company - Sonnenalp Generation Vail 970-926-9300 x2 970-977-0158 cell a 0- cn -2 T Ett, n-0 Cf] C/I C/I 1 1 mill 44 C/I C/I C/I O � s M,eo ss.�os O .8£'6ZZ m P O M„b 1, IS.IOS �h a� 3 do �� �/ �/ M //� OO �i m� vl ® z � � � 1 (y�(� r�r,��, ��� 3a h � � � 2y � r�r��, vl 4 N ® = M 6�S F[Z Sti6ti 16ryf. Zob<� � � � \� Q W � 3 ry ry � s Soo d e �� ��® `o _ hM � e �O ®�o� ��� ��hp?pp _, �a� �� �� ^� � tCC� � C� 11 3� r1rq �1 � � � S� Q r� �1 �T ^�6 ti 3 M hh 0 x TO4V?J OF VAQ VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: September 11, 2017 ITEM/TOPIC: A request for final review of an amendment to a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, pursuant to Title 12, Chapter 16, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West (Vail Valley Medical Center)/Lots E, F and 2E, Vail Village Second Filing, and Lot 2E-1, Block 1, Vail Lionshead Filing 1. (PEC17-0022) ATTACHMENTS: File Name Description PEC17-0022 VVMC _CUP _Staff Memo_(5th—Meeting-09-11-2017).pdf Staff Memorandum Attachment A, Vail Valley Medical Attachment A Vail Valley_Medical Center Site Specific_ Redevelopment_ Master_ Plan—March 2015.pdf Center Site – — – – – – – Specific Redevelopment Master Plan, March 2015 Attachment B, VVMC East Wing Attachment_B_VVMC_East_W ing_Conditional_Use_Permit_Narrative_May_2017.pdf Conditional Use Permit Narrative, May 2017 Attachment C. Attachment C. Revised_ Plan_ Set 08-30-2017 art Revised Plan – — Set, 08-30- 2017 part 1 Attachment C. Attachment C. Revised_ Plan_ Set 08-30-2017 art Revised Plan – — Set, 08-30- 2017 part 2 Attachment C. Attachment– C._Revised_Plan_Set— 08-30-2017_part_3.pdf Revised Plan Set, 08-30- 2017 part 3 Attachment C. Attachment C. Revised_ Plan_ Set 08-30-2017 art Revised Plan – — Set, 08-30- 2017 part 4 Attachment D. VVMC Attachment_D. VVMC_Heliport_Preliminary_Environmental_Assessment.pdf Heliport Preliminary Environmental ARRPRRmPnt Attachment E Attachment E._8-30-17_EW_ Emp_Housing_Plan.pdf 8-30-17 EW Emp Housing Plan Attachment F. VVMC Plan Attachment F. VVMC_Plan for Managed Parking_Program_August _2017.pdf for Managed Parking Program, August 2017 Attachment G. Summary of Attachment_G._Summary_of_changes_to_plan_set_08-30-2017.pdf changes to plan set, 08- 30-2017 0) rowN of vain Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: September 11, 2017 SUBJECT: A request for final review of an amendment to a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, in accordance with Title 12, Chapter 16, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West (Vail Valley Medical Center)/Lots E, and F, Vail Village Second Filing, and Lots 2E-1 and 2E, Block 1, Vail Lionshead Filing 1. (PEC17-0022) Applicant: Vail Valley Medical Center, Braun and Associates Planner: Jonathan Spence SUMMARY represented by Davis Partnership and The applicant, Vail Valley Medical Center (VVMC), represented by Davis Partnership and Braun and Associates, is requesting a public hearing with the Planning and Environmental Commission (PEC) for a final review of an amendment to a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, and Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West. This is the fifth and proposed final meeting with the PEC to review the criteria for approval and request final action. Staff and the applicant will also be presenting the final information concerning employee housing, frontage road improvements and design changes. Upon review of the applicable elements of the Town's planning documents and adopted criteria for review, the Community Development Department is recommending the Planning and Environmental Commission approve, with conditions, the applicant's request for an amended conditional use permit to facilitate the redevelopment of the East Wing of the VVMC. A complete summary of Staff's review is provided in Section VII of this memorandum. Please find the following included as Attachments to assist in the review of the project: A. Approved VVMC Site Specific Redevelopment Master Plan, (hereafter Master Plan), 03-17-2015 B. Project narrative, May 2017 C. Revised project plan set, 08-30-2017 D. Preliminary Environmental Impact Report, undated E. East Wing Employee Generation Memorandum, 08-30-2017 F. VVMC Plan for Managed Parking Program, August 2017 G. Summary of changes to plan set, 08-30-2017 II. DESCRIPTION OF REQUEST General Overview The East Wing currently consists of +/-34,715 square feet of medical and related uses and 207 structured parking spaces. Medical and other uses are located in buildings that date back to the 1960s. Existing uses in the East Wing include the Steadman Philippon Research Institute, IT, Environmental Services, meeting rooms, Imaging, Administration, Mountain Surgical Associates, In -Patient Pharmacy, and a variety of small VVMC departments (e.g. public safety, materials management, patient relations, and property management). The redevelopment of the East Wing will involve the demolition of the existing medical building and the parking structure and the construction of approximately 344,440 square feet of new space. When considering the demolition of existing medical space, this redevelopment will result in a net increase of 110,225 square feet of medical space: 344,440 Total new square footage (Includes Parking Structure and Medical Uses) -199,500 New Parking Structure square footage 144,940 Medical/Related Uses square footage -34,715 Existing square footage to be demolished 110,225 Net New Medical/Related Use square footage Of the 110,225 square feet of new space, 28,040 square feet is designated as "shell space". Three areas in the East Wing have this designation. As proposed, these spaces, available for future growth, will be constructed but not finished to the point where they can be occupied. These spaces will not be finished until such time VVMC demonstrates how parking and employee housing obligations can be satisfied. Restrictions on the occupancy of this space will be memorialized via a separate agreement with the Town of Vail. When considering these shell spaces, the total net new square footage to be occupied upon completion of the East Wing is reduced to 82,185 square feet, as shown below. 110,225 Net New Medical/Related Use square footage -28,040 Unfinished/Un-Programed Shell Space square footage 82,185 Net New Occupied square footage upon East Wing completion Town of Vail Page 2 Previous Topical Discussions with the Planning and Environmental Commission Over the course of four previous meetings with the Planning and Environmental Commission (PEC), the applicant and staff have provided information and directed dialogue on the following topics: • Emergency Helipad • Loading and Delivery • Onsite Parking and the Parking Management Plan • Frontage Road Improvements and General Circulation • Architecture and Development Standards • Construction Site Management and Interim Hospital Operations • Interior Layout and Programming • Overall Mass and Scale • Exterior Design Considerations • Employee Housing New Information Employee Housing The applicant has finalized the revisions to the employee generation estimate for the East Wing and provided planned mitigation measures. Please see a discussion of this topic in Section VII under Criteria #1. Frontage Road Improvements The applicant has finalized the scope of planned improvements that are the responsibility of VVMC concerning the Frontage Road and the proposed Transportation Impact Fee. Please see a discussion of this topic in Section VII under Criteria #1 and #2. Design Changes The applicant has provided a brief narrative on the changes as a result of staff and PEC feedback that has been included in the revised plan set. This narrative is included as Attachment G. It should be noted that additional architectural revisions may occur during the DRB process. III. BACKGROUND On March 17, 2015, the Vail Town Council approved Resolution No. 3, Series of 2015, The Vail Valley Medical Center Site Specific Redevelopment Master Plan. This plan, a component of the Vail Comprehensive Plan, is the guiding document for the redevelopment of the hospital campus. In tandem with this approval, the Vail Town Town of Vail Page 3 Council also approved Resolution No. 4, Series of 2015, which established a new land use category for the Vail Land Use Plan that corresponds with the Redevelopment Master Plan. The first phase of the hospital redevelopment, the west wing addition and associated improvements, was approved by the Planning and Environmental Commission on March 23, 2015 and is nearing completion. IV. APPLICABLE PLANNING DOCUMENTS VVMC Master Plan Please see Attachment A. Town of Vail Zoning Code General Use District (in part) 12-9C-1: Purpose: The general use district is intended to provide sites for public and quasi -public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12-1-2 of this title and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi -public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. 12-9C-3: Conditional Uses: A. Generally: The following conditional uses shall be permitted in the GU district, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title.- Child itle: Child daycare centers. Equestrian trails. Golf courses. Healthcare facilities. Helipad for emergency and/or community use. Major arcades. Plant and tree nurseries, and associated structures, excluding the sale of trees or other nursery products, grown, produced or made on the premises. Public and private parks and active outdoor recreation areas, facilities and uses. Town of Vail Page 4 Public and private schools. Public and quasi -public indoor community facilities. Public buildings and grounds. Public parking structure. Public theaters, meeting rooms and convention facilities. Public tourist/guest service related facilities. Public transportation terminals. Public unstructured parking. Public utility and public service uses. Religious institutions. Seasonal structures or uses to accommodate educational, recreational or cultural activities. Ski lifts, tows and runs. Water and sewage treatment plants. 12-9C-5: Development Standards: A. Prescribed By Planning And Environmental Commission: In the general use district, development standards in each of the following categories shall be as prescribed by the planning and environmental commission.- 1. ommission:1. Lot area and site dimensions. 2. Setbacks. 3. Building height. 4. Density control. 5. Site coverage. 6. Landscaping and site development. 7. Parking and loading. B. Reviewed By Planning And Environmental Commission: Development standards shall be proposed by the applicant as a part of a conditional use permit application. Site specific development standards shall then be determined by the planning and environmental commission during the review of the conditional use request in accordance with the provisions of chapter 16 of this title. V. SURROUNDING LAND USES AND ZONING North South East: West: Town of Vail Existing Land Use Zoning District Mixed use Lionshead Mixed Use 1 District Residential Two -Family District Residential High Density Multiple -Family Streamtract Outdoor Recreation District Page 5 VI. SITE ANALYSIS Address: 181 West Meadow Drive Legal Description: Lots E, and F, Vail Village Second Filing, and Lots 2E-1 and 2E, Block 1, Vail Lionshead Filing 1 and Medical Professional Building (MPB) parcel Existing Zoning: General Use Land Use Designation: Vail Valley Medical Center Site Specific Redevelopment Master Plan Mapped Geological Hazards: None Lot Area: Approximately 3.82 acres/ 166,269 square feet Development Standard General Use District Proposed Existing Minimum Lot Size Prescribed by PEC — Per No change (Includes MPB parcel) approved development plan currently 4.54 acres/ 197,583 sf. Minimum Setbacks Prescribed by PEC — Per South - 1.5 ft. approved Development West - 0.5 ft. Plan currently East — 20.2 ft. South — 3.5 ft. North- 2.1 ft. West — 23 ft. East — 16 ft. North — 28 ft. Maximum Height Prescribed by PEC — Per 107 ft. (Helipad Elevator Overrun) approved development 75 ft. (Helipad) plan currently 66.5 ft. 39 ft. West Meadow Drive fagade 58 ft. S. Frontage Road West facade Density Control Not applicable Not applicable Units/acre and GRFA Site coverage Prescribed by PEC — Per 124,390 (62.9%) approved development Includes MPB parcel. plan currently 85,000 s.f. (51.1%) Minimum Landscaping Prescribed by PEC — Per 24,157 (12.1%) approved development plan currently 23,981 s.f. (14.4%) Required Parking Prescribed by PEC — Required: 707 spaces after multi - Existing use credit Town of Vail Page 6 VII. REVIEW CRITERIA Before acting on an amendment to conditional use permit application, the PEC shall consider the following factors with respect to the proposed use: Relationship and impact of the use on the development objectives of the Town. The redevelopment of the VVMC campus is governed by the VVMC Master Plan and Vail Town Code. The Master Plan identifies the goals and implementation strategies to be employed to achieve a redevelopment in keeping with the development objectives of the town. Within the Master Plan (page 9) there is a list of 13 development objectives the Town identified as needing to be addressed with any proposed redeployment on the campus. Those development objectives which are applicable to the East Wing sequence of the overall redevelopment are: 1. Helipad/emergency air service to the hospital site. An established goal of the Master Plan relates to the relocation of the helipad from its current location within the 1-70 ROW adjacent to the Vail municipal site to a location within the VVMC campus. This goal was articulated as follows: Establish an emergency helipad within the VVMC campus that is located to provide a direct internal connection to the new Emergency Department and with sensitivity to the surrounding neighborhood. During the formulation of the Master Plan, a number of on-site helipad location alternatives were evaluated with the following considerations: • Safety • Patient transfer requirements • FAA and NFPA standards • Aircraft performance • Community impact The evaluation of the alternative locations for the emergency helipad and a recommendation for the preferred location was completed with the assistance of HeliExperts International, LLC and Caycee Batterson of CLB Enterprises. The Town of Vail Page 7 Surface Lot 91 spaces Structure 103 spaces Provided: 56 West Lot Total of 209 spaces 468 new structure Site deficient -175 4 misc. spaces spaces 76 MPB 604 Spaces 103 space deficit VII. REVIEW CRITERIA Before acting on an amendment to conditional use permit application, the PEC shall consider the following factors with respect to the proposed use: Relationship and impact of the use on the development objectives of the Town. The redevelopment of the VVMC campus is governed by the VVMC Master Plan and Vail Town Code. The Master Plan identifies the goals and implementation strategies to be employed to achieve a redevelopment in keeping with the development objectives of the town. Within the Master Plan (page 9) there is a list of 13 development objectives the Town identified as needing to be addressed with any proposed redeployment on the campus. Those development objectives which are applicable to the East Wing sequence of the overall redevelopment are: 1. Helipad/emergency air service to the hospital site. An established goal of the Master Plan relates to the relocation of the helipad from its current location within the 1-70 ROW adjacent to the Vail municipal site to a location within the VVMC campus. This goal was articulated as follows: Establish an emergency helipad within the VVMC campus that is located to provide a direct internal connection to the new Emergency Department and with sensitivity to the surrounding neighborhood. During the formulation of the Master Plan, a number of on-site helipad location alternatives were evaluated with the following considerations: • Safety • Patient transfer requirements • FAA and NFPA standards • Aircraft performance • Community impact The evaluation of the alternative locations for the emergency helipad and a recommendation for the preferred location was completed with the assistance of HeliExperts International, LLC and Caycee Batterson of CLB Enterprises. The Town of Vail Page 7 Preliminary Heliport Feasibility & Design Study Report, completed by HeliExperts International, LLC and dated January 15, 2015 can be found as an attachment to the Master Plan. The preferred location for the helipad is adjacent to the South Frontage Road on a portion of the property not encumbered by any restrictive covenants. This location is approximately 200 feet from the existing helipad location adjacent to the Vail municipal site. The Master Plan identified a number of steps and provisions related to the future review of the CUP application. These steps and provisions included additional work on the part of VVMC related to the design of the facility and coordination with outside review agencies, most notably the Federal Aviation Administration (FAA). Also included within these steps were the following items required in relation to the CUP application: • An Environmental Impact Report (EIR) related to the operation of the helipad and its effects on neighboring properties (Attachment D) • Installation and operation of an approved, on-site automated weather observing system (AWOS) • Install an aviation approved wind sock, lighting, etc. atop the new helipad building. • Preparation and use of pilot briefing sheets and an operational training and reference manual for the VVMC emergency helipad to ensure that the emergency helicopter pilots using the emergency helipad are informed in advance of any unique conditions, circumstances, or factor that must be considered when flying in or out of Vail. • Preparation of an "Emergency Action Plan" that is prepared in cooperation with the Vail Fire and Police Department. • VVMC will establish operating procedures via an Operation Agreement with helicopter providers that will ensure that designated flight paths are used unless weather or other considerations determined by the pilot necessitates the use of alternative flight paths. Please see pages 15-17 of the Conditional Use Permit narrative, included as Attachment B, and its appendices for a detailed description of the proposed helipad and the applicant's response to the before listed items of consideration. The applicant has submitted a Preliminary Environmental Impact Report as required by the Master Plan, included as Attachment D. Staff has determined that this submittal has adequately addresses this requirement. 2. On-site loading and delivery facilities. As a companion to the goal of removing the vast majority of VVMC generated traffic from West Meadow Drive, the Master Plan included the following goal related to Loading and Delivery: Design and manage loading and service facilities and functions to meet the needs of VVMC while at the same time minimizing potentially adverse impacts on the surrounding residential neighborhood and on West Meadow Drive. Town of Vail Page 8 It was through the formulation of the Master Plan that an enclosed delivery facility, accessed via West Meadow Drive, was determined to be the most appropriate balance between the operational needs of VVMC and the community benefit of relocating much of the VVMC generated traffic to the Frontage Road. Page 21 of the Master Plan contains a number of required design and operational parameters for the new facility that must be met through the CUP submittal. As indicated in the Master Plan, it will be up to the determination of the PEC if these parameters have been met through the approval process. In addition, it should be noted that all aspects of the facility management plan will be enforceable by the Town of Vail as an element of the Conditional Use Permit. Please see pages 20-22 of the Conditional Use Permit narrative for a detailed description of the proposed facility, its operational characteristics and its conformance with the design and operation parameters included in the Master Plan. 3. Ambulance access to and from the site. An established goal of the Master Plan relates to the removal of the bulk VVMC generated traffic, including ambulances, from West Meadow Drive. This goal was articulated as follows: Remove the maiority of VVMC-generated traffic from West Meadow Drive. Upon completion of the East Wing sequence of redevelopment ambulance access will occur off of the South Frontage Road at the VVMC's new "front door". During the redevelopment of the East Wing, ambulances will continue to utilize West Meadow Drive for access to the emergency room. When completed, all ambulances will enter the site via the main entry and then access the ambulance facility via a short spur. Ambulances will exit the site through a dedicated one-way exit from the facility directly onto the South Frontage Road. 4. Vehicle access that uses South Frontage road for primary access. An established goal of the Master Plan relates to the removal of the bulk of VVMC generated traffic from West Meadow Drive by utilizing the South Frontage Road as the primary access point. This goal was articulated as follows: Remove the maiority of VVMC-generated traffic from West Meadow Drive. Upon completion of the East Wing sequence of redevelopment ambulance, employee, visitor, and patient access will occur off of the South Frontage Road at the VVMC's new "front door". The only remaining vehicular traffic on West Meadow Drive generated by the VVMC will be loading and delivery vehicles. Similar to the construction period for the West Wing expansion, VVMC is committed to a managed solution that recognizes the challenges posed and the need for an adaptive approach. Please see additional details of these measures under Criteria #3. Town of Vail Page 9 5. Minimize vehicle trips on West Meadow Drive. An established goal of the Master Plan relates to the removal of the bulk VVMC generated traffic from West Meadow Drive. This goal was articulated as follows: Remove the maiority of VVMC-generated traffic from West Meadow Drive. Upon completion of the East Wing sequence of redevelopment ambulance, employee, visitor, and patient access will occur off of the South Frontage Road at the VVMC's new "front door". The only remaining vehicular traffic on West Meadow Drive generated by the VVMC will be loading and delivery vehicles. This results in a reduction in the number of trips generated by the VVMC on West Meadow Drive from approximately 1,400 to 56 daily peak trips. 6. North/South Pedestrian circulation throuah the site. An established goal of the Master Plan related to the North/South pedestrian circulation was articulated as follows: To provide safe and efficient pedestrian circulation within and through the VVMC campus that meets the needs of the hospital users and the broader community. Under the pedestrian circulation goal, the Master Plan focusses on the following three considerations: • Relocating the hospital's main entrance to the South Frontage Road to improve the safety and aesthetics of West Meadow Drive through the significant reduction in traffic volumes. • The inclusion of a dedicated pedestrian entrance along West Meadow Drive in the vicinity of the existing bus stop. • A north/south pedestrian corridor constructed along the east end of the campus providing a new pedestrian connection between the South Frontage Road and West Meadow Drive, preferably ADA compliant. As a component of the East Wing expansion, the project proposes a north/south pedestrian connection at the east end of the VVMC property. This connection consists of a sidewalk along the east side of the main vehicular drop-off, transitioning through an interior stairwell to a wider pedestrian connection to West Meadow Drive. The stairwell is necessary because of the +/- 24' of grade change between the South Frontage Road and West Meadow Drive and as a result this connection is not ADA compliant. An ADA compliant route utilizing internal lobby elevators will be available to assist pedestrians with mobility concerns between Levels 1 and 3. The applicant has offered that numerous concepts were investigated to possibly provide an ADA compliant connection Staff recognizes the challenges present in designing this connection as a result of the grade change and the activities planned in the vicinity. Town of Vail Page 10 It should be noted that an additional north/south pedestrian connection between the South Frontage Road and West Meadow Drive is anticipated with the redevelopment of the Evergreen Lodge. 8. Provide on-site parkinq in full compliance with parkinq requirements. The Master Plan acknowledged that on-site parking at VVMC has for many years been inadequate. As a result, the following goal was included: To increase the supply of onsite parkinq to an amount that when coupled with managed parkinq solutions meets the needs of patients, visitors and employees of VVMC. The Master Plan included a discussion on different methodologies for obtaining estimated parking requirements for the hospital campus. Using an employee based methodology; the existing parking requirement prior to the multi -use credit was determined to be 782 spaces or 645 spaces after the 17.5% credit. Utilizing a parking formula based on actual provided parking, including on-site, off-site and managed solutions, the existing provided parking is 672 spaces, including 173 spaces that are currently handled through off-site leased spaces and through the purchase of TOV parking passes. These 173 spaces are considered a parking deficit by the Master Plan. The West Wing CUP confirmed an additional parking demand of 41 spaces related to the West Wing improvements. The applicant has proposed that the East Wing project will result in 89 additional required spaces, based on an employee based approach. This estimate includes an additional 5 employees for security, housekeeping, maintenance, etc. Utilizing the pre -development, employee based parking requirement of 782 spaces, the West Wing CUP approved 41 spaces and the applicant's estimate of an additional 89 spaces for the East Wing, the total parking demand for the VVMC campus is 912 spaces prior to the multi -use credit and 707 spaces after the application of the 22.5% credit. Proposed on-site parking, post -development, will be 604 spaces; an increase of 197 spaces over what existed prior to the redevelopment of the campus. This increase is largely a result of increased garage capacity and programming (valet) as the spaces in the Medical Professional Building (US Bank) and on the west surface lot, are reduced. The 103 space differential between demand and on-site supply is proposed to be handled through managed solutions. These managed solutions include employee shuttles from Gypsum, Leadville and Summit County and the ECO bus passes provided to employees. VVMC believes that employees utilizing these options have averaged 90- 95 employees over recent years. Town of Vail Page 11 VVMC believes that the managed solutions, coupled with the increase in on-site parking, are adequate in addressing the historic parking deficiencies and the new parking demand resulting form the redevelopment of the hospital campus. The applicant has provided a Plan for Managed Parking Program (August 2017) that is included as Attachment F. This plan provides for specific enforcement measures if the managed parking program fails to meet its desired outcomes. This plan is considered a part of the Conditional Use Permit approval as is referenced in the proposed conditions of approval. A fundamental question, perhaps not fully answered through the master plan, is what percentage of the overall parking demand should be accommodated onsite versus handled through a variety of managed solutions. Additional onsite parking will increase automobile traffic entering Vail when compared to managed solutions that remove private automobiles from the roadway system. Staff believes that VVMC has proposed an appropriate balance between onsite parking and managed solutions, including demand reduction strategies. 9. Define appropriate location for vehicle access off of South Frontage Road. An established goal of the Master Plan relates to the necessary improvements to the South Frontage Road. This goal was articulated as follows: Collaborate with neighboring properties to define and implement improvements to the South Frontage Road that will provide safe and efficient site access to VVMC, the Town Hall site and the Evergreen Lodge. The applicant has worked closely with the Town of Vail Public Works Department to design improvements to the VVMC frontage that will accommodate the anticipated roundabout and expansion of the travel way to four lanes. The Master Plan discusses the extensive study, with over ten alternatives, that has taken place to determine the most appropriate and efficient design solution for the South Frontage Road between the Lionshead Parking Structure and the eastern end of the VVMC campus. This design includes a four way travel section proceeding east from the Lionshead Parking Structure, transitioning through a two lane roundabout just west of the existing municipal building's east parking/recycling area, and culminating with a four lane section, including turn lanes, that joins the exiting four lane section in front of the Scorpio Building. Also included is the relocation of the existing bus stop from within the travel way to a pull -off area, a $15,000.00 contribution to a new shelter in the vicinity of the MPB frontage and an eight (8) foot snow -melted sidewalk along the frontage. Due to constraints on the proposed boilers, snow melt for the portion of the sidewalk in front of the MPB is proposed to be delayed until the anticipated redevelopment of that site. At this time, the town is recommending that the surface material be concrete unit pavers consistent with the sidewalk to the east and the anticipated sidewalk to the west. The applicant has expressed concerns related to safety for patrons, especially those requiring walkers, crutches or other assisted devices. Staff is supportive of investigating other decorative surfaces that may provide greater safety but is unsupportive of a non -decorative, Town of Vail Page 12 uncolored concrete finish. This design feature will be addressed further during the DRB review of this project. A diagram of the proposed site plan for the South Frontage Road from the Lionshead Parking Structure to the Scorpio Condominiums is shown below: Graphic Scale 0 0 0o ew _ In Fee,, V — 100' Op F i `� ` f• ��� rte` o , - ��`• fRr J. a - b ti i -R q ca r H6 In Ae Con to d SSM South Froelage Rood-Figorel Project No /Code R w,�wcd,m�,�u a/a/eon Q V uo R.a.:,��: Doemll Sile Plan I+., Ur—iq File N�. a..,ellvlo. O 11B WN Sidn 2hwl. $ViR X00 Rsdwd: Engiiwer, qN SMcluw - �,. L umn,Ea�'�en o TOWN Of PAIL' _—.1 °°' ��,�'. awa ��•�.. - $Awwd ver. 2PI6 Sella: As Snr�. C��Sarti9•, L06t SGMPrgxNw: 301]R3].Opl Guoli Cmwl: M1JG 0 v ���-' - SM1wl Sahwn - Suhat SM1wl� -d- SAN "" Both the Master Plan and the applicant's original submittal contemplated a period of time between the completion of the East Wing project and the construction of the roundabout, necessitating an interim plan with associated improvements. Because of the current construction schedules for both the hospital and the roundabout, this interim plan is no longer considered necessary. The proposed improvements, and their timing, will be coordinated between the Town of Vail and the VVMC in such a way as access and traffic flow will be maintained. 13. Screeninq of mechanical equipment. The applicants have proposed to screen the roof top mechanical equipment with a metal panel screen wall inset from the perimeter of the hospital facade similar to the efforts employed in the design of the West Wing expansion. The Design Review Board will be tasked with reviewing the adequacy of the proposed mechanical screening. Other Considerations Town of Vail Page 13 In addition to the established 13 development objectives, the Master Plan contains a section titled Other Considerations that contains discussions around Employee Housing, Zoning and Future Expansion Potential. A goal pertaining to Employee Housing is articulated as follows: To provide employee housing consistent with the provisions of Chapter 23 of the Vail Town Code. During the review of the West Wing expansion, the PEC granted the VVMC request to allow all housing mitigation to occur offsite or through a fee in lieu payment. Subsequently, the PEC approved the 2015 Employee Housing Estimate (hereafter Estimate) which provided proposed estimates in increases in employee levels for both the West Wing expansion and the East Wing replacement. VVMC entered into a Development Agreement (hereafter Agreement) with the Town of Vail whereby the mitigation requirements for both phases were handled through an initial fee in lieu payment. The Agreement provided language whereby the estimate for the East Wing phase would be further reviewed by the PEC through the approval process for the East Wing. At such time, the fee in lieu amount would be amended based on the current formula. In addition, in recognition of the difficulties in estimating future employment as a result of the redevelopment of the VVMC campus, the Agreement included a clause requiring the Town to conduct an audit of West Wing to determine how many new employees were actually generated, two years following the issuance of the first certificate of occupancy for the West Wing. Staff will be recommending a similar condition of approval requiring an audit related to the East Wing replacement. The Estimate provided anticipated increases in employees of 56 for the West Wing and 34.2 employees for the East Wing. The net number of employees for the East Wing was based on a projection of 78.6 total employees minus 44.4 employees (resulting from demolished square footage). The Estimate utilized generation rates for different hospital uses as approved by the PEC during the West Wing expansion review. Based on a review of the floor plans, the applicant has revised the anticipated employee generation attributed to the East Wing. The projection has been increased from 78.6 to 104.3 employees largely as a result of the inclusion of two new operating rooms at the Vail Valley Surgical Center. With this change in the prediction, VVMC has an additional 25.7 employees which equates to a mitigation requirement of 5.14 employees (20% of 25.7). VVMC has indicated their intent to address this requirement through the purchase and deed restricting of dwelling units located within the Town of Vail. As required by the code and as conditioned, these units will be required to be available prior to the issuance of the first Certificate of Occupancy for the East Wing Phase. A memorandum addressing this issue, with revised projections based on the floor plans, has been provided by the applicant and is included as Attachment E. Staff finds the East Wing redevelopment meets this criterion. Town of Vail Page 14 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. Although the redevelopment of the East Wing is a project of considerable scope, the applicant has worked successfully to integrate, with improvements, the proposal into the Town's existing infrastructure. To offset the community impacts of traffic generated by the development, the applicant has agreed to pay the Traffic Mitigation Fees for the net new increase in development traffic, which has been calculated at $470,534.00 based on new square footage. This agreement to pay is based on the Town Council adopting the proposed Transportation Impact Fee as currently proposed. As conditioned and consistent with the development agreement, the final amount is dependent on what, if any, fee is formally adopted. Staff does not believe there will be any impact upon the distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs as a result of this redevelopment. Staff finds that the East Wing redevelopment meets this criterion. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. Staff's response to Criterion 1 addresses the interim and overall impact to traffic trip generation, circulation, and site access during the East Wing sequence of redevelopment and upon completion of the redevelopment. The VVMC campus redevelopment will ultimately result in a significant decrease in VVMC generated traffic trips on West Meadow Drive. As anticipated the VVMC will have a new "front door" with access directly off of the South Frontage Road for all user groups with the exception of loading and delivery vehicles. Additionally, upon construction of the East Wing, pedestrian circulation routes will be established to allow for a north/south connection between West Meadow Drive and the South Frontage Road. The applicant has proposed a series of measures to lessen the impact of the construction period on hospital operations and the community at large. The measures include: • Construction sequencing and logistics to minimize impacts. • Utilization of the Gypsum facility for the offloading of deliveries where they are to be transferred to smaller trucks for delivery to the West Lot as an interim loading and delivery area. • Access to the MPB via West Meadow Drive utilizing existing access easements from the Alphorn and Scorpio properties. • A parking management program that includes: Town of Vail Page 15 o Leased spaces within Vail o A park and ride shuttle program with ±127 spaces in Edwards o Remote shuttles to Gypsum/Summit County/Leadville o Eco bus passes o Car-pool incentive program. o Valet operations in the West Lot for patients and guests to maximize this parking resource. A potential secondary emergency access drive for Ambulance Service As a Conditional Use Permit, the Town of Vail will require that these measures be maintained and modified as necessary to reduce the impact of the East Wing on the Town of Vail, its residents and visitors. It should be noted, however that these measures are being provided to the PEC for informational purposes only as construction management and its impacts are handled administratively. Staff finds that the East Wing redevelopment meets this criterion. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. The Master Plan contains three goals related to this criterion that are discussed on pages 12-17. An analysis of each goal and the application's efforts in meeting their objective can be found below. The massing (and scale) of hospital expansions to be responsive and sensitive to the surrounding neighborhood. The Master Plan acknowledges that there are many factors that influence design options available to VVMC concerning massing of the building expansions. These include: • Structural capacity of existing buildings. • Internal spatial relationships of existing and future hospital uses • Relationships to surrounding buildings in the neighborhood. • Applicable town standards including adopted fire and building codes. • Existing covenant restrictions The Master Plan states that the building height and massing of the VVMC campus should be consistent with the existing and potential building heights in the immediate proximity and in the vicinity. To this end, the Master Plan provided an illustrative guide to the building footprints and massing of buildings contemplated. This diagram is shown below. Town of Vail Page 16 In addition to the diagram, the Master Plan contains a conceptual massing illustration that can be found on page 15 of the plan, included as Attachment A. The Master Plan indicates that the mass and scale of the new East Wing should be consistent with the building heights allowed by the existing zoning of the surrounding properties and that architectural techniques including fenestration, roof forms, variations in wall planes, use of building materials and building stepbacks should be used to achieve compatibility with the neighborhood and to soften the buildings' relationship to the street. Surrounding zone districts include Lionshead Mixed Use 1 (LMU-1), Commercial Service Center (CSC), High Density Multiple -Family (HDMF) and Two - Family Residential (R). Maximum heights in these zone districts range from 33' to 82.5'. The Master Plan acknowledges that the building containing the helipad is anticipated to be +/- 75' in height and can accommodate 4 floor levels of hospital uses. In order to reduce the scale of this building, a "stepped building form" of varied building height is encouraged. The proposed East Wing expansion is a multi -use structure that spans the eastern portion of the campus from Meadow Drive to the South Frontage Road. The East Wing is comprised of the following components: • A Multi-level Below -grade Parking Garage • Internal Loading Dock and associated operations • Medical Office space • Central Utility Plant • Emergency Department • Surgical Suites Town of Vail Page 17 • Lobby/Administration/Retail/Pharmacy • Ambulance Facility including garage • Imaging Center • Un -programmed space Although a very large building, the mass and scale of the structure is perceived to be much less because of the collection of components. The taller helipad component transitions southward to what reads as a single story element before transitioning again to a two and three story component along West Meadow Drive. Although the building's facade along the South Frontage Road is prominent, the break provided by the vehicular access and new VVMC Front Door provides significant permeability and maintains views through and over the site to Vail Mountain. The two and three story component along West Meadow Drive provides an appropriate massing for the largely residential neighborhood context and is consistent with the Master Plan. Overall, the East Wing expansion's mass and scale appears to be consistent with the direction and recommendations of the Master Plan. To establish an appropriate physical and visual relationship between the hospital and the pedestrian corridor along West Meadow Drive by use of effective building design, architecture and landscape improvements. The Master Plan recognizes the importance of the public edge that VVMC shares with West Meadow Drive. As such, the Master Plan provides a list of design considerations to be addressed in the design of this portion of the campus to ensure that the building expansions enhance the relationship with West Meadow Drive. These considerations are: • Offsets in building facades along West Meadow Drive and the East Wing to avoid continuous wall planes. • Variation of building heights. • Maintain and enhance where appropriate, landscaping between VVMC buildings and the street and adjacent properties. • Introducing outdoor spaces (such as seating areas) in order to create interest and activity along the street. • Maintaining the existing West Meadow Drive sidewalk and enhancing this corridor where appropriate. • Public art. • Potential relocation of Town bus stop. Town of Vail Page 18 The master plan includes this diagram as an illustrative guide to the streetscape: I . I'otenFia] o�ttdQoc dining patio -Varied rnnf heights - and building offsets, along Mev�dow Drive n n�:��� ~- - - New pedestrian aoms to hospiw at existing bus stop ve / Streetscap Diagram Enclosed New pedestrian connection to Irontaee road Landscape screening During the planning process for the Master Plan, it was acknowledged that including access to the loading and service facility off of Meadow Drive would require tradeoffs to a certain degree. While allowing access, the process recognized that Meadow Drive was not the rear of the VVMC campus nor would the back of the house uses dictate to any degree more than necessary the relationship between the East Wing and West Meadow Drive. The perspective below from the applicant's revised submittal demonstrates the interaction between the building and the street/sidewalk. Town of Vail Page 19 Although the elevation does contain a public building entrance, staff has expressed concerns that the loading dock uses may not have been effectively masked in previous submittals, resulting in a somewhat industrial feel in this residential neighborhood. In response the applicant has proposed architectural revisions to the loading dock doors and increased landscaping to soften the building's interaction with the public realm. As stated previously, the building's mass along West Meadow Drive is two and three stories and includes a rooftop terrace that will assist an activating the building from the street below. Staff is in agreement with the applicant that the massing is appropriate. The southern fagade of the East Wing is broken into three distinct modules with independent architectural treatments that provide some interest to pedestrians and motorists. The building's proposed setbacks from the southern property line vary from zero to four feet, leaving minimal locations for landscaping to soften the building's pedestrian edge. Although recognizing the site constraints and the internal programming that dictate many dimensions, staff has expressed concerns that this lack of landscaping may read as too urban and somewhat inconsistent with the neighborhood. In response the applicant has augmented the landscape plan with additional planting areas and taller plant species. To integrate the design of new buildings and expansion areas with existing portions of the hospital so as to create a varied but unified architectural expression. The Master Plan recognizes the opportunity for the VVMC campus to become more integrated architecturally through the multiple building expansions. Prior to the work on the West Wing, the campus consisted of three different architectural approaches as a result of the period in which each phase was developed. These range from the somewhat alpine character of the original hospital building on the east, the nondescript 1980 West Wing and finally to the more Vail -appropriate 2001 Central Wing addition that included natural stone with complementary metal panel detailing. The West Wing became more closely related to the Central Wing through the approved expansion that utilized natural stone, metal paneling and stucco. The proposed East Wing continues the architectural approach used on the West Wing with the same materials, primarily natural stone, metal and stucco. Extensive glazing (windows) is proposed that has the effect of lightening the appearance, especially on taller building elements. Staff is generally supportive of this approach and finds it consistent with the recommendations of the Master Plan but has expressed concerns about how the broad use of glass will affect the community during the evening or nighttime hours. While exterior lighting is proposed to be dark sky compliant, interior lights may be impactful. In response to these concerns, the applicant has proposed increasing the width of the architectural bands and utilizing spandrel glass. Ultimately this issue will be addressed by the DRB with the PEC's comments and concerns relayed. Town of Vail Page 20 The applicant placed an emphasis on creating a design which through articulation, material application, landscaping, etc. creates an appropriate relationship with adjacent the neighborhood. The result has been a design -based performance approach to addressing bulk, mass, height, and setbacks to accomplish relationships with the neighborhood and maintain the character. Staff finds that the East Wing redevelopment meets this criterion. 5. Such other factors and criteria as the commission deems applicable to the proposed use. VIII. STAFF RECOMMENDATION The Community Development Department recommends the Planning and Environmental Commission approves, with conditions, an amendment to a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, in accordance with Title 12, Chapter 16, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West (Vail Valley Medical Center)/Lots E, and F, Vail Village Second Filing, and Lots 2E-1 and 2E, Block 1, Vail Lionshead Filing 1., and regard thereto. Staff's recommendation is based upon the review of the criteria described in Section VII of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to approves, with conditions, this request; the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission approves, with conditions, an amendment to a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, in accordance with Title 12, Chapter 16, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West (Vail Valley Medical Center)/Lots E, and F, Vail Village Second Filing, and Lots 2E-1 and 2E, Block 1, Vail Lionshead Filing,, and setting forth details in regard thereto. " Should the Planning and Environmental Commission choose to approve, with conditions, this request; the Community Development Department recommends the Commission include the following conditions: This Conditional Use approval is contingent upon the applicant obtaining Town of Vail approval of an associated design review application(s). 2. VVMC provides a construction management plan for review and approval by town staff prior to the issuance of building permit for the East Wing. Town of Vail Page 21 3. Prior to the issuance of a building permit for the East Wing, the applicant shall provide an updated drainage study for review and approval. 4. Prior to the issuance of a building permit for the East Wing, the applicant shall provide an updated Traffic memo for review and approval. 5. Prior to the issuance of the first certificate of occupancy for the East Wing, the applicant shall demonstrate compliance with the required employee generation mitigation. 6. Prior to the issuance of the first certificate of occupancy for the East Wing, the applicant shall provide the town with the necessary easement or other legal instrument for public access through the property from the South Frontage Road to West Meadow Drive (the north/south pedestrian connection). A public easement for those portions of the West Meadow drive public walk that extend onto VVMC's property shall also be provided. 7. During the restoration of the W. Meadow Drive paver sidewalk, the Art Flow Line shall be restored back to its original configuration and alignment. A detailed survey of the flow line shall be completed prior to demolition, so that the flow line can be restored in the exact alignment and width. Contact Public Works department prior to reinstalling the Art Flow Line. 8. Prior to the occupancy or use of any of the identified shell space, the applicant shall have obtained an amendment to this conditional use permit, per 12-16-10, Amendment Procedures, Vail Town Code. 9. Prior to the issuance of a building permit for the East Wing, the applicant shall amend the existing development agreement with the Town of Vail to. - 0 o: • Outline roles and responsibilities of VVMC related to the South Frontage Road improvements including: o The snow melting, operation and maintenance of the South Frontage Road and West Meadow Drive sidewalks with a recognition that the snow melting in front of the MPB may be delayed until its redevelopment. o All improvements shown on the provided plans related to improvements to the South Frontage Road that are located south of the flowline of the new curb and gutter including sidewalk, landscaping, irrigation and lighting. o A $15,000.00 contribution towards the construction of a bus stop structure. o The construction of or the payment for a maximum of two storm water inlets and 75' of associated storm sewer piping Town of Vail Page 22 immediately adjacent to the property within the South Frontage Road ROW. o Construction of a right turn lane if determined to be necessary through consultation with the Town of Vail and CDOT. • Update traffic fee mitigation requirements to reconcile the Transportation Impact Fee for the 118 net new trips or 110,225 net new square feet of development, in accordance with the pending new Vail Transportation Impact Fee • Require an employee generation audit for the East Wing • Address obsolete or unnecessary provisions. 10. The applicant shall adhere to the Plan for Managed Parking Program, August 2017, in all matters referenced unless amended per 12-16-10, Amendment Procedures, Vail Town Code. 11. The applicant shall adhere to the management plan for the operation of the loading facility, included on pages 20-22 of the application narrative, unless amended per 12-16-10, Amendment Procedures, Vail Town Code. Specifically, as outlined in the VVMC Site Specific Redevelopment Master Plan (pages 19-21), the allowance of loading and delivery utilizing West Meadow Drive is allowable only under a certain set of conditions. Principal among these conditions is that under no circumstances will vehicles be allowed to back in or out of the loading facility. Any vehicle unable to meet this required condition, due to size or other characteristics, shall use the West parking lot and shall at no times be permitted to access the loading facility. Should the Planning and Environmental Commission choose to approve this amendment to the Conditional Use Permit, the Community Development Department recommends the Commission makes the following findings: "Based upon the review of the criteria outlined in Section Vll of the Staff memorandum to the Planning and Environmental Commission dated September 11, 2017 and the evidence and testimony presented, the Planning and Environmental Commission finds.- The inds: The Amendments to the Conditional Use Permit is are in accordance with the purposes of the Zoning Regulations and the General Use District; 2. The Amendments to the Conditional Use Permit and the conditions under which it will be operated or maintained are not detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity; and, Town of Vail Page 23 3. The proposed Amendments to the Conditional Use Permit comply with the applicable provisions of Chapter 12-16, Conditional Use Permit, Vail Town Code. " VII. ATTACHMENTS A. Approved VVMC Site Specific Redevelopment Master Plan, (hereafter Master Plan), 03-17-2015 B. Project narrative, May 2017 C. Revised project plan set, 08-30-2017 D. Preliminary Environmental Impact Report, undated E. East Wing Employee Generation Memorandum, 08-30-2017 F. VVMC Plan for Managed Parking Program, August 2017 G. 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c , Q_ Q '�-� o - X (,o Cr 4- v v D Q X L + N O— L JN Q-0 Q i` N v L `^ O > x v nvn OQ Q >� o v w H LL Y Q Q O O Co o O Q .> .N H X � +' N Q •N N O W v v 0 0 o� L � v N N (6 Q v v +Q ' O 0 O Q_ v L v v °c � - LLI v v to o °�' 0 m v to Ua Z 4- nA CO > -I--OU -0 Q = c6 0 v v 3 VAIL VALLEY MEDICAL CENTER EAST WING CONDITIONAL USE PERMIT 50 Y E A R 5 EST. [) 1965 May 2017 VAIL VALLEY MEDICAL CENTER EAST WING CONDITIONAL USE PERMIT Prepared for: Vail Valley Medical Center Mrs. Doris Kirchner, President and CEO 180 South Frontage Road Vail, CO 81657 Prepared by: Braun Associates, Inc. Thomas A. Braun 225 Main Street, Suite G-2 Edwards, CO 81632 Project Team Project Management — Project One Integrated Services Architecture - Davis Partnership Architects Civil Engineering — Martin & Martin Traffic — Turnkey Consultants, Inc. Heliport — HeliExperts International LLC 50 Y E A R 5 EST. [) 1965 May 2017 TABLE OF CONTENTS I. INTRODUCTION 1 II. OVERVIEW of VVMC and the VAIL VALLEY MEDICAL CENTER SITE SPECIFIC REDEVELOPMENT MASTER PLAN 3 III. PROJECT SITE CONDITIONS IV. DESCRIPTION OF PROJECT 7 9 V. CONFORMANCE WITH APPLICABLE REVIEW CRITERIA 30 VI. APPENDIX APPENDIX East Wing Parking Demand Calculations Examples of Automated Weather Observing System (AWOS) Examples of helipad windsocks Examples of helipad lighting Draft Facility and Training Manual for Helipad Draft Letter of Agreement with Helicopter Air Ambulance Providers Development Standard Diagrams 31 VAIL VALLEY MEDICAL CENTER East Wing Conditional Use Permit Application May 2017 I. INTRODUCTION TO PROJECT The purpose of this report is to describe the proposed re -development of the East Wing of the Vail Valley Medical Center. Information provided herein has been prepared in accordance with requirements of the Town of Vail development review process. This application has been submitted on behalf of the Vail Valley Medical Center. The East Wing redevelopment involves the demolition of approximately 34,735 gross square feet of medical and related space and the existing east parking structure. In its place, approximately 110,225 net new square feet of new medical and related space and a new parking structure will be developed. The East Wing represents the final phase of construction in the redevelopment and expansion of VVMC as described in the Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP). This narrative provides a description of the proposed project and accompanies a comprehensive plan set prepared by Davis Partnership Architects that has been submitted as part of this Conditional Use Permit (CUP) application. In addition, re -zoning and subdivision applications associated with the project have been submitted. The re -zoning and subdivision applications address land VVMC will be acquiring via a land exchange with the Evergreen Lodge and is discussed below in Section III. Project Site Conditions. This report includes the following sections: I. Introduction to Project II. Overview of VVMC and the VVMC MP III. Project Site Conditions IV. Description of Project V. Conformance with Applicable CUP Review Criteria VI. Appendix The majority of the VVMC campus is currently zoned General Use (GU) and upon approval of pending re -zoning requests the entire campus will be re -zoned GU (with the exception of the Medical Professional Building which is zoned SDD). Land uses proposed for the East Wing require approval of a CUP for "Healthcare facilities" and "Heliport for emergency and/or community use" (note that the heliport use is proposed exclusively for emergency use). Below is a diagrammatic site plan of the VVMC campus after redevelopment of the East Wing. More detailed design drawings of the East Wing are provided in the plan set. �1 r K r Central i West Wing Wing Fast Wing Medical:. r ----------r Professional Building WMC Redevelopment Master Plan Cc -Proal s-lw flan VA Colorado Diagrammatic site plan of VVMC campus following completion of the VVMC/Evergreen Lodge land exchange and the East Wing redevelopment. WMC East Wing Redevelopment Page 2 Conditional Use Permit Application II. OVERVIEW of VVMC and the VAIL VALLEY MEDICAL CENTER SITE SPECIFIC REDEVELOPMENT MASTER PLAN Since its establishment in 1965, Vail Valley Medical Center (VVMC) has grown into one of the world's most advanced mountain hospitals, providing Olympic -quality sports medicine, leading evidence -based research, modern cancer care and extensive cardiology capabilities. Today, VVMC is comprised of several healthcare campuses located throughout Eagle County and provides healthcare services to both residents and visitors of the Rocky Mountain region of Colorado. VVMC's Vail campus provides an essential service to the Vail community and the surrounding region. While the medical care and services provided by VVMC are outstanding, the hospital's infrastructure is due for modernization. In response, VVMC initiated a comprehensive redevelopment plan in 2015. The first phase of construction involved expansion of the West Wing. The East Wing represents the final phase of these redevelopment plans, the purpose of which is to update facilities to meet the needs of modern medicine and to ensure the facility provides medical staff with the resources necessary to offer the utmost in quality health care. Economic Impact of VVMC VVMC has grown into a major economic driver in Vail and Eagle County, helping to diversify and balance an otherwise highly seasonal economy. With more than 850 employees, VVMC is the second largest employer in Eagle County. This consideration alone has a very significant economic impact throughout the community. As documented by two studies, VVMC and its partners who practice at the Vail Campus have a direct economic impact to Vail. A Vail Valley Medical Center Economic Impact Analysis was completed by BBC Research and Consulting in 2009. The direct annual economic impact of VVMC-related spending in Vail was over $5 million, which included retail and restaurant spending by employees, employee -residents, patients and their families. This report identified other notable benefits of VVMC beyond direct economic stimulation. Foremost among these benefits is that the high-quality healthcare being provided by VVMC gives Vail gives and Eagle County a competitive marketing advantage over other mountain communities. In April of 2010, BBC Research and Consulting completed an Economic Impact of The Steadman Clinic and the Steadman Philippon Research Institute (SPRI) on the Town of Vail. Operations of the Clinic and Institute generate over $25 million annually to businesses in the Town of Vail. VVMC, the Steadman Clinic and Institute have a direct economic impact of more than $30 million annually. This is in addition to the annual on-site economic activity at VVMC. Most of this economic activity is from the large number of "destination patients" drawn to Vail by the Steadman Clinic. In 2009 the Clinic served 10,500 patients. 4,600 of these patients involved surgeries, of which nearly 3,000 were VVMC East Wing Redevelopment Page 3 Conditional Use Permit Application destination patients. On average these patients made three trips to Vail, brought 2.25 people and stayed 4 days, equating to over 80,000 visitor nights in local lodging properties. Spending on lodging, meals and retail from these visitors represent a significant portion of the Town of Vail economic activity generated by The Steadman Clinic and Institute. It is fully expected that the redevelopment and expansion of the Vail campus will further VVMC's economic impact on the community. Implementation of VVMC's Redevelopment and Expansion Plans A major consideration in the design and planning of VVMC's redevelopment and expansion is to ensure that all health care and other operation of the hospital continue during construction. This was the main reason why redevelopment of VVMC started with construction of the West Wing. Development of the West Wing will create new space to allow for the consolidation and/or relocation of existing uses in the Central and East Wings. This is a critical consideration in that all existing uses in the East Wing will need to be relocated elsewhere on the campus to allow its demolition and reconstruction. VVMC successfully maintained health care services and other operations during construction of the West Wing expansion. This effort involved a precise level of coordination given the project involved an addition to an existing building that accommodates a number of sensitive medical services, most notably patient care rooms and surgery rooms. While the East Wing will involve the construction of a new building, many logistical challenges will be involved. Foremost among these will be managing access to the hospital and parking after the removal of +/-207 parking spaces in the east structure. Plans for managing parking and access to the campus during East Wing construction are under development and will be presented during the PEC review process. Vail Valley Medical Center Site Specific Redevelopment Master Plan The Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP) was approved by the Town of Vail in March of 2015 and provides general direction for how VVMC will redevelop in the future. It was prepared with extensive input from physicians and staff, neighbors, the community at large, review boards and Town of Vail staff. The VVMC MP addresses a multitude of operational, clinical, and technical requirements specific to the campus and identifies important neighborhood and community goals to be addressed in the redevelopment of the campus. The VVMC MP established expectations for community -oriented improvements to be included in future expansion plans and these expectations have been a major factor in the design of the proposed East Wing. Improvements from the VVMC MP that are proposed by the East Wing are highlighted throughout this report. Major goals of the VVMC MP that are being implemented by the East Wing include: VVMC East Wing Redevelopment Page 4 Conditional Use Permit Application Land Exchange with Evergreen Lodge A Letter of Intent between VVMC and the Evergreen Lodge has been completed and final land exchange agreements between these parties are near completion. Land to be acquired by VVMC along the South Frontage Road will allow for additional space and flexibility to accommodate the heliport building and the new entry to the campus. Re -locate VVMC's main access to South Frontage Road A new main access to the campus will be established at the South Frontage Road. This access will accommodate emergency vehicles, patient and employee traffic, resulting in a dramatic reduction to traffic on West Meadow Drive. On-site Heliport The existing off-site heliport will be relocated to an on-site location with direct connectivity to the Emergency Department. Parking On-site parking will be substantially increased with the re -construction of the Ease Wing parking structure. Enclosed Loading/Delivery Facility Loading and delivery operations will be re -located to an interior facility accessed via West Meadow Drive. North/South Pedestrian Connection A north/south pedestrian corridor will be established along the eastern side of the campus. Operational Efficiencies The VVMC MP includes a primary goal and objective for the redevelopment of VVMC to improve operational efficiencies. At the most basic level, this redevelopment and expansion to the East Wing will provide extraordinary enhancements to the operation, efficiencies and overall health care provided by VVMC. Unforeseen Need To create a flexible framework to accommodate future unforeseen changes. The diagram on the following page conceptually depicts the East Wing in context with rest of the VVMC campus and some of the major community improvements as defined by the VVMC MP. More specific descriptions of each of the improvements above are provided in Section IV. Project Description. VVMC East Wing Redevelopment Page 5 Conditional Use Permit Application Land Exchange with the E Re -constructed Fast parking structure fJ >f Enclosed LoadingDelivery Helipad —Re -locate VVMCs main access to South Frontage Road rthtSouih Pedestrian nnection WMC Redevelopment Master Plan Conceptual 5ite Plan Vail, Cbl ado Conceptual plan of East Wing highlighting major features of expansion that address WMC MP goals. WMC East Wing Redevelopment Conditional Use Permit Application Page 6 III. PROJECT SITE CONDITIONS VVMC is located on four parcels of land that currently total 4.59 acres. With approval of the subdivision of Lot 2E-1 the total size of the VVMC site will increase to 4.82 acres (see diagram on following page). The site is bordered on the north by South Frontage Road and the Evergreen Lodge and on the south by West Meadow Drive. Residential condominiums border the site on the east and the Middle Creek corridor borders on the west. Currently vehicular access to VVMC is provided by South Frontage Road and West Meadow Drive. This condition will change with completion of the East Wing, at which time patient, guest, emergency vehicles and employee traffic will access the campus via South Frontage Road. Site access is described in greater detail in Section IV. Project Description. The majority of the campus is currently zoned General Use (GU). Exceptions include the Medical Professional Building (formerly known as the US Bank Building) that is zoned SDD and an approximately 10,000sf parcel that was purchased from the Evergreen Lodge in 2014. This parcel includes a portion of VVMC's existing east parking structure that is currently zoned Lionshead Mixed Use. An application to rezone this land to GU has been submitted to the Town. Land Exchange with Evergreen Lodge VVMC and the Evergreen Lodge have executed a Letter of Intent (LOI) for a land exchange that involves, among other things, the two parties exchanging parcels of land. The Evergreen Lodge will obtain approximately 12,500sf of land at the western end of VVMC's campus. This land is currently used for surface parking. VVMC will acquire approximately 10,000sf of land at the eastern end of the Evergreen Lodge. This additional land will be utilized by VMMC in the design of the new main entry to the campus and the new heliport building and Emergency Department. The diagram on the following page depicts the land exchange to be completed between these two parties. Applications for the subdivision and re -zoning of these two parcels have been submitted to the Town. Land to be acquired by the Evergreen Lodge will be re -zoned to the Lionshead Mixed Use zone district and land to be acquired by VVMC will be re -zoned to General Use. It is VVMC's intention to have the subdivision and re- zoning applications reviewed prior to final approval of this CUP application. In accordance with the definition of "site" in the Town zoning code, a site "may consist of a single lot of record, a portion of a lot of record, a combination of lots of record or portions thereof ...". For the purposes of this CUP application, the VVMC "site" consists of the land depicted on the diagram on the following page. VVMC East Wing Redevelopment Page 7 Conditional Use Permit Application +1.12500 s.f. Land to be conveyed to VVMC I'mposBd I .ot 2F-1 Area to be re -zoned General Use Area to be re -zoned f .ionshead Mixed Use -1 Land to be mnveyvd to Evergreen Proposed Lot p-1 K" The diagram above depicts the VVMC/Evergreen Lodge land exchange and subdivisions/re-zonings that have been proposed. The diagram above depicts the 4.82 acre" site" for the VVMC CUP. The VVMC site is comprised of five separate parcels. VVMC East Wing Redevelopment Page 8 Conditional Use Permit Application IV. DESCRIPTION OF PROJECT Below is a summary of the proposed East Wing redevelopment and detailed discussion of some of the more significant elements of the project. The project's conformance with applicable CUP review criteria is found in Section V. of this report. Proposed uses in the East Wing that require approval of a CUP include: • Healthcare facilities, and • Heliport for emergency and/or community use Note that the proposed heliport is exclusively for emergency use. Overview of East Wing Redevelopment The East Wing currently consists of +/-34,715 gross square footage of medical and related uses and 207 structured parking spaces. Medical and other uses are located in buildings that date back to the 1960's. Existing uses in the East Wing include the Steadman Phillippon Research Institute, IT, Environmental Services, meeting rooms, Imaging, Administration, Mountain Surgical Associates, In -Patient Pharmacy, and a variety of small VVMC departments (e.g. public safety, materials management, patient relations, and property management). The redevelopment of the East Wing will involve the demolition of the existing medical building and the parking structure and the construction of approximately 344,440 square feet of new space. When considering the demolition of existing medical space, this redevelopment will result in a net increase of 110,225 square feet of medical space: 344,440 Total New Square Footage (Includes Parking Structure and Medical Uses) 199,500 Parking Structure Square Footage 144,940 Medical/Related Uses Square Footage 34,715 Existing Square Footage to be Demolished 110,225 Net New Medical/Related Use Square Footage As described in greater detail below, 28,040 square feet of new space is designated "shell space". Three areas in the East wing have this designation. As proposed, these spaces will be constructed but not finished to the point where they can be occupied. These spaces will not be finished until such time VVMC demonstrates how parking and employee housing obligations can be satisfied. Restrictions on the use of this space will be memorialized via a separate agreement with the Town of Vail. When considering these shell spaces, the total net new square footage to be occupied upon completion of the East Wing is 82,185. For the purposes of this report it is assumed that the new square footage for the East Wing is 82,185 square feet. VVMC East Wing Redevelopment Page 9 Conditional Use Permit Application Below are the major uses within the East Wing and a brief explanation of where these uses are currently located. Note that Level 1 is at the West Meadow Drive elevation and Level 3 is at the South Frontage Road elevation. Level 1 (Meadow Drive Level) • Internal loading dock and related operations (offices, storage, trash/recycling, etc.). The internal loading dock is a new facility. • Central Utility Plant and associated spaces. The central utility plant is currently located in the West Wing, this is essentially a new facility. Level 2 • Un-programmed/shell space (2,888SF). • Vail Summit Orthopaedics. VSO is currently located in the Medical Professional Building. • Howard Head Sports Medicine. This space will replace operations currently located in the Medical Professional Building. Level 3 (Frontage Road Level) • Ambulance Bay/Garage. Currently ambulance storage is in a building at the north side of the campus. The proposed facility will provide ambulance storage as well as internal patient drop-off. • Emergency Department. The Emergency Department is currently located in the Central Wing. • Imaging. Imaging is currently located in the existing East Wing and Central Wing. • Vail Valley Surgical Center (VVSC). This new space is adjacent to the Surgical Center located in the Central Wing. Expansions include increased space to address exiting space deficiencies and for two new operating rooms. • Lobby Space/Admissions/Coffee Shop/Retail Pharmacy. These functions are currently located in the West Wing. Level 4 (Heliport Building) • Ambulance District facilities (offices and sleep rooms). These functions are currently located in a building at the north side of the campus. Emergency Department space Mechanical equipment room Meeting rooms Level 5 (Heliport Building) • Un-programmed/shell space (12,627SF) Level 6 (Heliport Building) • Un-programed/shell space (12,524SF) WMC East Wing Redevelopment Page 10 Conditional Use Permit Application Floor plans included in the plan set accompanying this CUP application provide detailed information on each of the uses listed above. Apart from the addition of two new operating rooms for VVSC, the fundamental goal of the East Wing is to provide existing VVMC departments and operations the space necessary for them to function at a high level and provide quality medical care. Currently many existing departments and operations are operating in significantly under -sized spaces. The development of the East Wing will allow these departments to "de- compress" and in doing so dramatically improve services and patient care. This is particularly true with the Emergency Department, Imaging Department, Ambulance operations, and loading and delivery operations. These and other departments will realize significant increases in space. Design Considerations Several considerations influenced the design of the East Wing. Many of these were a result of the VVMC MP and others were a function of VVMC's project goals. In either case these considerations directly influenced the design solutions that are reflected in the CUP application. These included: Organization and Relationship of Uses The location and organization of uses is critical to the efficient operation of any health care facility and this played a major role in the design of the East Wing. Some of the major drivers in this process included locating patient admissions at the new entry to VVMC, locating imaging next to the Emergency Department, locating the Emergency Department next to the heliport and locating the ambulance facility adjacent to the South Frontage Road and next to the Emergency Department. Arrival Experience A major goal in the design of VVMC's new "front door" at the South Frontage Road was to create a safe, efficient and pleasing arrival experience for both patients and employees. The result is a vehicular circulation system that provides a drop-off area at the entry to the East Wing and a dedicated ramp for access to on-site parking on lower levels of the East Wing. Ample pedestrian space is provided adjacent to the East Wing. Upon entering the building and lobby area large expanses of glass will provide dramatic views to Vail Mountain. The sense of arrival to the East Wing will be dramatic. Meadow Drive As outlined in the VVMC MP, the relationship of the East Wing to West Meadow Drive is an important consideration. The design of the East Wing responds to West Meadow Drive several ways. Changes in building materials, varied setbacks from the street and building offsets are used to articulate the building, add visual interest and reduce building mass from West Meadow Drive. Rooftop mechanical screening has also been set back from the face of the building and is screened. Finally, the building has been held to three levels adjacent to West Meadow Drive and the southwest corner is just two levels. The VVMC East Wing Redevelopment Page 11 Conditional Use Permit Application two-level portion of the East Wing will include a rooftop terrace that is envisioned as an active, public space that will serve to animate the street below. The proposed building massing is less than the 3 -level massing prescribed by the VVMC MP. Heliport Building The initial design concept for the heliport building was a small, free-standing building approximately 75' in height. This height of the heliport was determined to not encumber future building heights at the Evergreen Lodge and Town Hall sites. The goal of the proposed design is to integrate the heliport building with the rest of the campus and to create a more prominent, functional building. The proposed design, while similar in height to early concepts, is much more of a "building" and less a "tower". The Emergency Department now links the heliport building with the rest of the East Wing and in doing so better defines the campus and the arrival to VVMC. Building Massing/Architecture The architecture and materials proposed for the East Wing have "taken cues" from the Central and West Wings. With completion of the East Wing, VVMC campus will have a unified architectural expression and a palette of materials that are consistent throughout the project. Building massing is consistent with the VVMC MP. Shell Space One of the goals of the VVMC MP is "to create a flexible framework to accommodate future unforeseen changes". Planning for future needs is in large part the reason VVMC is proposing to "over -build" the East Wing. The East Wing includes 28,040 square feet of shell space for which VVMC currently has no programmatic need. This space is the result of two main factors: • Moving Imaging and the Emergency Department from Level 2 to Level 3 dramatically improved the plan for VVMC by moving the Emergency Department closer to the new ambulance facility and to the heliport. However, this change left approximately 15,000 square feet of space on Level 2 with no programming. This space is now to be utilized by Vail Summit Orthopedics and Howard Head (both re -located from the MPB) and there remains 2,888 square feet of shell space. • While the heliport building originally included building program at Levels 3 and 4, the height of the heliport allowed the potential to create useable space on Levels 5 and 6. Creating this space on these levels also made sense from a design standpoint as it allows for a more "complete" building. There are currently no programmatic needs for this space. However, from a cost standpoint it is very cost efficient to create this shell space now and from a constructability standpoint it would be infeasible to add this space later. These two levels have a total of 25,151 square feet of space. There are two potential uses for these shell spaces. At some point in time the north side of the Central Wing will need replacement. A key function currently located in this space VVMC East Wing Redevelopment Page 12 Conditional Use Permit Application is the Lab. If or when this space is demolished the shell space on Level 2 could accommodate the Lab. VVMC currently utilizes +/-18,000 square feet of space in the neighboring Medical Professional Building (MPB). At some point this building will reach its functional life and warrant replacement. The shell space in the Heliport Building could provide space to re -locate existing uses in the MPB. With the re- development of the MPB comes the opportunity to create additional parking that could satisfy the parking demand from the East Wing shell space. As outlined above, these shell spaces will not be finished until such time VVMC demonstrates how parking and employee housing obligations will be satisfied. Restrictions on the use of this space will be memorialized via a separate agreement with the Town of Vail. Site Access and Circulation The idea of changing VVMC's main access has been discussed for decades and establishing a new front door for VVMC on South Frontage Road is arguable the main goal of the VVMC MP. VVMC's new entry on South Frontage Road will be established the East Wing and in doing so VVMC will have a more convenient access for patients, guests and employees and will dramatically reduce traffic on West Meadow Drive. Vehicle Access Vehicle access will be provided by a new driveway located opposite the driveway to the Vail Town Hall. With this new entry, patient and guest traffic, employee traffic and emergency vehicles will access VVMC from South Frontage Road. A west bound left turn lane will be provided on South Frontage Road. The main vehicle loop and pedestrian areas at VVMC's new South Frontage Road entry will be snow -melted. One access lane will be provided for entering traffic and two lanes will be provided for exiting. Arriving vehicles will be able to enter a loop drive for patient and visitor drop- off and then proceed to the below grade parking structure or exit the site. Vehicles will also be able to proceed directly down a ramp to the East Wing below -grade parking structure or the MPB. Ambulances and emergency vehicles will access the site via the main entry and exit the site directly to South Frontage Road via the ambulance garage. The Town has long term plans to expand South Frontage Road to four lanes and to construct a round -about just west of the VVMC entry. Access points to VVMC have been designed so they can be adapted to these future road improvements. Traffic considerations are discussed in greater detail below. Ambulance Access Ambulances and patient shuttles from Vail Mountain will enter the site via the main entry and then access the ambulance facility via a short spur off the main hospital entry. Ambulances will exit the facility directly onto South Frontage Road. VVMC East Wing Redevelopment Page 13 Conditional Use Permit Application Medical Professional Building After completion of the East Wing several changes will be made to the MPB. The existing access points and surface spaces on the north side of the building will be removed. This is necessary because accessing these spaces from the new VVMC entry would create complications with internal traffic flow. This area will be landscaped and a sidewalk along the south side of South Frontage Road will be constructed. Minor site modifications will also be made to the existing drive aisle at the south side of the MPB to improve sight lines and turning movements to the new parking structure entrance ramp. Emergency Department The new Emergency Department (ED) will include +/-9,700SF, a significant increase from the existing ED. While increased space will be a great benefit to this department, the new location for the ED is also a significant and very positive change. Located proximate to South Frontage Road, this new location will allow for convenient access for both the public and emergency vehicles. In addition, the ED will be located immediately below the new heliport, allowing for direct patient access to and from the Emergency Department to the heliport. Ambulance Facility The new ambulance facility includes three main functions within a total of +/-17,400sf of space: Offices and Sleep Rooms These Eagle County Paramedics Services uses are located on Level 4 (second level above South Frontage Road) and essentially replace the same uses located in the existing ambulance building. Ambulance Storage The enclosed ambulance garage will provide interior storage for Vail -based ambulances. The existing ambulance building currently accommodates three vehicles. Patient Drop-off/Pick-up The ambulance garage also includes interior space for patient drop-off and pick-up to the Emergency Department (located immediately adjacent to the garage). This interior facility will be a marked improvement from existing conditions. The new location of the ambulance facility is a significant improvement from existing conditions. Currently ambulances access VVMC from West Meadow Drive. The new location immediately adjacent to South Frontage Road will address the Town's long-time goal of remove ambulances (and other emergency traffic) from Meadow Drive VVMC East Wing Redevelopment Page 14 Conditional Use Permit Application Heliport As outlined in the VVMC MP, the development of an on-site heliport is one of the goals of the Town and VVMC. The location of the proposed heliport and related building is in the same location as contemplated by the VVMC Master Plan, albeit with the pending land exchange with the Evergreen Lodge, the heliport is shifted slightly to the northwest. In addition to being consistent with the VVMC MP, this location provides an optimal relationship with the re -located Emergency Department immediately next door and the Ambulance District facilities to be located on the ground floor of the building directly below the heliport. Whereas originally contemplated to be 60'x 60', the proposed size of the heliport landing area will be 46'x 46'. This pad size is capable of accommodating all of the current Helicopter Air Ambulance provider aircraft types being used by organizations that will service the heliport. By way of example, helicopters such as those operated by AirLife Denver, Flight For Life Colorado, St. Mary's CareFlight, North Colorado Med Evac, Classic Air Medical, Eagle Med LLC, and Memorial Star Transport can be accommodated by this pad. Currently the AS -350 and the Bell -407 helicopters are the helicopter types that that most frequently service VVMC. The proposed elevation of the pad is +/-8254 feet above sea level, or approximately +/- 75' above the elevation of the top deck of the existing east parking structure. This height is consistent with the conceptual pad height indicated in the VVMC MP. This height of the pad has been coordinated with the Evergreen Lodge in order to not encumber the future redevelopment potential of their property. This height will also not impact the future development of the Town Hall site. The location of the heliport will allow for use of the same flight paths as depicted in the VVMC MP. VVMC proposed Approach/Departure paths for heliport. VVMC East Wing Redevelopment Page 15 Conditional Use Permit Application During the review of the VVMC MP it was stated by VVMC that that the FAAs optional extended FATO (Final Approach and Takeoff area) would be incorporated into the design of the heliport flight path. Since that time, the FAA's Standards Divisions has adopted and published enhanced performance standards which allow for an alternative option to the Extended FATO which provides a higher level of safety for heliports at altitudes above 1,000' and/or heliports located on rooftops. This new FAA operational standard for FAA Inspectors, helicopter operators and heliport owners can be found in the FAA's `Flight Standards Implementation Management System' (FSIMS) 8900.1, Vol -8, Ch -3, Sec -3 `Evaluation and Surveillance of Heliports'. Refer to the Assessment and Comparison of Increased FATO vs. Hover Out of Ground Effect Power Requirements as it Relates to Increased Heliport Altitudes, prepared by HeliExperts, found in the appendix of this report. The primary premise of the Extended FATO concept is to allow for lower performance helicopters to operate at heliports at higher altitudes for which the helicopter may not normally be capable of operating at under standard environmental conditions. For this reason, our consultants, HeliExperts International, based on the updated FAA standards, agrees with the FAA's assessment in that an aircraft performance base standard provides a higher degree of safety than that of the Extended FATO concept for high altitude and rooftop heliports. Therefore, VVMC will adopt what its consultants and the FAA consider to be a superior standard and will require all operators to meet the new Hover Out of Ground Effect (HOGE) power standard for flight operations while conducting operations at their rooftop heliport in lieu of incorporating an extended FATO. In that the proposed new heliport at VVMC will be a Private "Prior Permission Required" (PPR) heliport as defined by the heliport advisory circular, the FAA provides for and encourages heliport owners like VVMC to enact limitations and or restrictions on their heliport as they see fit for the public's interest and to enhance safety. Requiring HOGE power performance standards for all operations conducted at the new heliport is well within the rights of VVMC to mandate. This requirement will be integrated into all pilot briefing materials and be disseminated directly to all appropriate helicopter air medical providers. Through its interface with the primary air medical providers servicing VVMC regarding this safety enhancement, HeliExperts has received concurrence on these recommendations from the providers who have indicated that their aircraft will be operated within the requested parameters. Based on the location and elevation of the heliport, VVMC is confident of obtaining a favorable Airspace Determination from the Federal Aviation Administration (FAA). Following this positive determination from the FAA, the VVMC design team will complete a more detailed design of the heliport, to include among other things the specific design of the pad itself, snowmelt systems, lighting, weather station, drainage, etc. These detailed design features will be reflected in building permit drawings. The VVMC MP specifies several conditions regarding the heliport. These include: VVMC East Wing Redevelopment Page 16 Conditional Use Permit Application 1. Selection and installation of an on-site Automated Weather Observing System (AWOS). While not yet designed, VVMC is including an AWOS in their detailed design plans. Examples of different types of AWOS are provided in the appendix, the conceptual location of the AWOS is depicted on floor plans in the CUP plan set. A final location for the AWOS will defined in building permit plans for the East Wing. 2. Selection and installation of a lighted aviation approved windsock. While not yet designed, VVMC is including this in their detailed design plans. Examples of windsocks are provided in the appendix; the conceptual location of the windsock is depicted on floor plans in the CUP plan set. A final location for the windsock will be defined in building permit plans for the East Wing. 3. Selection and installation of FAA compliant heliport perimeter lighting and obstruction lighting. Examples of FAA compliant lighting are provided in the appendix, the location of lighting will be defined in the near future and will be included in building permit plans for the East Wing. 4. Development of pilot briefing sheets and an operational training and reference manual. A draft Facility and Training Manual has been prepared and is including in the appendix. A final version of this document will be completed prior to the opening of the heliport. 5. Development of a heliport Emergency Action Plan in conjunction with the Vail Fire and Police Departments. A draft of this plan has been prepared and is included as an element of the Heliport Facility and Training Manual) and is included in the appendix. A final version of this document will be completed closer to and prior to the opening of the heliport. 6. Letter of Agreement with Helicopter Air Ambulance providers that will establish operating procedures, e.g. notification of transport, airborne communications, pilot familiarization, preferred flight paths, etc. A draft of this agreement has been prepared and is included in the appendix. A final version of this agreement will be completed prior to the opening of the heliport. Parking One of the major goals of the VVMC MP is to address the campus' current lack of on- site parking. This is being addressed a variety of ways, foremost among them a new below grade parking structure at the East Wing. Below is a summary of existing parking resources, parking to be provided at VVMC after construction of the East Wing, East Wing parking demand and the influence of de -compressions, and the overall parking demand for VVMC. VVMC East Wing Redevelopment Page 17 Conditional Use Permit Application Existing_ parking resources at VVMC 116 West Lot/Loading area surface parking 209 East parking structure 82 Medical Professional Building 407 total on-site spaces As outlined in VVMC Master Plan Parking Analysis (completed in October of 2014), VVMC has historically provided additional parking via the purchase of parking passes in the Lionshead Parking Structure, the lease of off-site spaces and through managed parking solutions (operating employee shuttles to Gypsum, Leadville and Summit County and providing employees with ECO bus passes). Over the past few years employees who utilized alternative transportation means to VVMC via managed solutions averaged 90-95 employees. Parking resources after East Wing Construction Following completion of the East Wing on-site parking resources will include the following: 56 West Lot surface parking 468 East parking structure 4 Misc. spaces 76 Medical Professional Building 604 total on-site spaces The reduction in West Lot spaces is due to the portion of the parking lot being conveyed to the Evergreen via the land exchange. The reduction is MPB spaces is due to the loss of surface spaces along the west side of the building. 178 valet spaces are depicted within the new structure. The vast majority of these will be located on levels P2 and P3, the two lowest levels of the structure. This amount of valet spaces is well within the Town's maximum 50% standard. At the completion of the East Wing the net increase to VVMC's on-site parking from what exists today will be 197 new spaces. Parking Demand from the East Wing, "Decompression" and "Right -sizing" New parking demand for the East Wing is 89 spaces. The single largest generator of new parking demand is the addition of two new operating rooms for the Vail Valley Surgery Center. A spread sheet summarizing East Wing parking demand is found in the appendix of this report. This spread sheet addresses all major uses proposed in the East Wing, square footage changes from existing and employee generation. As highlighted in the VVMC MP, the evolution of health care technology, changes in standards for medical facilities and the growth of services provided at VVMC have resulting in a situation where many services and functions are operating in under -sized spaces. "De -compression" is the term used to describe this condition and why the main VVMC East Wing Redevelopment Page 18 Conditional Use Permit Application objective of expansions proposed by the VVMC MP is to "right -size" work spaces throughout the campus. The 2013 Summary found that the existing square footage of nearly every department is significantly deficient. By way of example, below is a sampling of East Wing departments and their existing square footage deficiencies: Emergency Department - 140% Imaging - 78% VVSC Surgery - 30% Cardiopulmonary - 75% Howard Head PT/OT - 40% Vail Summit Ortho - 167% Materials Management - 87% The square footage deficiencies in the 2013 Summary provided a benchmark, or baseline condition that was used in defining how the needs of each department could best be addressed by VVMC's master plan expansion. The right -size square footage represents an "ideal" condition, or what could be achieved in a perfect world for meeting the space needs of VVMC. Existing space deficiencies are significant and the results of the 2013 Summary tell a compelling story with respect to the current size of VVMC departments and other organizations that operate at the Vail campus. Specifically, that today many departments warrant significant increases necessary to "right size" departments based on today's needs and to bring facilities up to current standards for medical space. The VVMC Master Plan is not a case of pursuing expansion simply to create a larger hospital. To the contrary, the focal point of this expansion is to bring the size and quality of existing facilities up to current medical standards. When implemented, VVMC expansion will improve a multitude of aspects related to patient care, and with only a few exceptions will not create a significant increase in business or activity, and as a result will not generate a significant amount of new employee generation. With regard to the East Wing, while there is a significant net increase in square footage of 82,185 (exclusive of shell space), there is very little new programing. New programing is limited to two new operating rooms for the Vail Valley Surgery Center, and new and expanded space for Howard Head Sports Medicine and Vail Summit Orthopedics (both of which re -located from the MPB). Examples of major departments that will be right -sized with expanded or new square footage include: 9,899sf — new internal loading facility 6,691sf - new Central Utility Plant 9,356sf - expanded Emergency Department 5,937sf - expanded Imaging Department 10,381sf - expanded Ambulance District Operations VVMC East Wing Redevelopment Page 19 Conditional Use Permit Application With each of the uses listed above the purpose of the increased square footage is to provide improved working spaces necessary to provide quality health care commensurate with today's standards. Right sizing played a major role in defining the program for VVMC's expansion and the specific improvements that are required to meet the community's healthcare needs for the present and the long-term success of VVMC. Overall Parking Demand for VVMC The methodology used to calculate parking requirements for VVMC involved four main factors: • VVMC parking needs prior to the construction of the West Wing (as documented in the 2014 VVMC Master Plan Parking Analysis), • Parking demand of the West Wing established by CUP review in 2015, • New parking demand from the East Wing, and • Application of the multi -use credit 782 Spaces defined by 2014 parking study using "employee based" formula 41 Required parking from CUP review of West Wing 89 Parking required for the East Wing 912 total spaces -205 Multi -use credit (22.5%) 707 Total Campus Requirement Managed Parking Solutions As proposed, at the completion of the East Wing required parking for the entire VVMC campus is 707. On-site parking to be provided is 604, leaving a deficit of 103 spaces. This deficit will be addressed with the continued implementation of managed parking solutions that will include providing ECO bus passes to employees and the operation of an employee shuttles. These creative programs are a benefit to VVMC employees and to the community in that alternative transportation means reduce the number of vehicles on Town of Vail roadways. These types of alternative programs are identified in section 12-10-20 of the Town code — "permanent program (including, but not limited to, "rideshare" programs, shuttle service, or staggered work shifts) intended to reduce parking demand that has been incorporated into the project's final approved development plan". With proposed on-site parking and managed parking solutions VVMC is addressing the parking requirements of the project. Loading and Delivery Currently loading and delivery is handled by an under -sized outdoor facility. An enclosed loading facility is a goal of the VVMC MP and the proposed loading solution addresses this goal. The basic design parameters for the loading facility as outlined in the VVMC MP are to have 3-4 bays capable of accommodating turning movements within VVMC East Wing Redevelopment Page 20 Conditional Use Permit Application the facility for SU -30 sized trucks, 2-3 spaces for smaller trucks and service vehicles and trash and recycling facilities. All loading activity is to occur within the enclosed facility. VVMC commissioned a Concept Design Operational Assumptions Report prepared by Lerch Bates that evaluate existing loading operations as a basis to better understand VVMC's future loading needs and to develop design parameters for the loading facility. Loading surveys and monitoring was done and from that research future peak day dock activity was defined. This provided the basis for the design of the loading facility. The future peak day dock schedule indicates an average of 36 deliveries from 1:OOAM to 4:OOPM. Dwell times were of delivery vehicles were also defined. Of future peak day deliveries, 20 will typically be cars or vans with the remaining being box trucks with varying lengths from 24-38 feet. The proposed facility is designed to accommodate 3 truck bays and a trash bay. Two of these bays can accommodate a SU40 (this vehicle is larger than a SU30) sized truck and one accommodates a SU30 truck. Trash and recycling facilities are provided, as is "flex space" that can accommodate two smaller vehicles. Turning movement studies of these trucks is provided in the CUP plan set. Scheduling and coordination of trash service and larger trucks will be necessary. This effort will be handled by the on-site Dock Manager. The VVMC MP stipulated that a management plan be prepared for the loading facility. The plan for the management of this facility includes the following elements: Staffing VVMC staff (the Dock Manager) will be present at the loading facility during all times the facility is open in order to coordinate all loading operations. Dock hours will be 6:OOam to 6:OOpm. Scheduling The Dock Manager will coordinate the scheduling of truck deliveries, specifically deliveries provided by larger trucks and trash service. Scheduling of deliveries will be done to ensure that space for internal turning movements is available. The Dock Manager will also coordinate with all VVMC departments on the delivery of all goods, particularly those being delivered with large trucks, and will communicate directly with vendors to schedule delivery times and to understand the length of time necessary for such deliveries. Operations • Truck doors to the loading facility are to remain closed at all times except for when trucks are entering or exiting the facility. • In no circumstances shall trucks back in to or out of the Loading Facility. • Trucks larger than SU -40 will be staged in the West Lot, when feasible such delivers will be scheduled for after 6:OOpm. • No delivery activity outside of the enclosed facility shall be permitted. • The Dock Manager shall communicate operational procedures, rules and regulations for the Loading Dock to all entities providing deliveries to VVMC. VVMC East Wing Redevelopment Page 21 Conditional Use Permit Application Hours of operation for the Loading Facility shall be determined by the Dock Manager. Distribution of Goods and Materials The Dock Manager will coordinate with VVMC Departments to ensure the timely delivery of goods and materials to departments throughout the campus. As necessary, Dock Manager shall coordinate delivers via the Loading Facility to the MPB. Site Access and Circulation The idea of changing VVMC's main access has been discussed for decades and establishing a new front door for VVMC on South Frontage Road is arguable the main goal of the VVMC MP. VVMC's new entry on South Frontage Road will be implemented with construction of the East Wing and in doing so VVMC will have a more convenient access for patients, guests and employees and will also drastically reduce traffic on West Meadow Drive. Vehicle Access Vehicle access will be provided by a new driveway into the campus that is located opposite the driveway to the Vail Town Hall. With this new entry, patient and guest traffic, employee traffic and emergency vehicles will access VVMC from South Frontage Road. A westbound left turn lane will be provided on South Frontage Road. The main vehicle loop and pedestrian areas at VVMC's new South Frontage Road entry will be snow -melted. One access lane will be provided for entering traffic and two lanes will be provided for exiting. Arriving vehicles will be able to enter a loop drive for patient and visitor drop- off and then proceed to the below grade parking structure or exit the site. Vehicles will also be able to proceed directly down a ramp to the East Wing below -grade parking structure or the Medical Professional Building. The Town has long term plans to expand South Frontage Road to four lanes and to construct a round -about just west of the VVMC entry. Access points to VVMC have been designed to allow for these road improvements to be implemented. Traffic considerations are discussed in greater detail below. Ambulance Access Ambulances and patient shuttles from Vail Mountain will enter the site via the main entry and then access the ambulance facility via a short spur off the main hospital entry. Ambulances will exit the facility directly onto South Frontage Road. Medical Professional Building After completion of the East Wing a number of changes will be made to the MPB. The existing access points and surface spaces on the north side of the building will be removed. This is necessary because accessing these spaces from the new VVMC entry VVMC East Wing Redevelopment Page 22 Conditional Use Permit Application would create complications with internal traffic flow. This area will be landscaped and a sidewalk along the south side of South Frontage Road will be constructed. Minor site modifications will also be made to the existing drive aisle at the south side of the MPB in order to improve sight lines and turning movements to the new parking structure entrance ramp. Traffic Currently traffic flow to VVMC is split between access points at West Meadow Drive and at South Frontage Road. The development of the East Wing and VVMC's new front door at South Frontage Road will shift of patient/guest, employee and emergency vehicle traffic from West Meadow Drive to South Frontage Road. This change will implement a long-term goal of the Town's to reduce traffic on West Meadow Drive. While this change will greatly benefit the pedestrian experience on West Meadow Drive, the change will mean virtually all VVMC traffic will now be accessing the campus via the new South Frontage Road entry. The VVMC MP addressed traffic and the South Frontage Road from two perspectives — a long term roundabout solution and an interim solution (prior to roundabout). The long-term roundabout solution included several assumptions, key among them were: • Long term improvements to South Frontage Road to include a two-lane roundabout (located just west of VVMC) and a four -lane cross section. • Access to VVMC (and the Evergreen and Town Hall) to be right in/right out only after the roundabout is constructed. • Access to VVMC's west lot parking and the new East Wing parking structure to be via new main access at South Frontage Road. Based on analysis by Turnkey Consulting, Inc. (VVMC's consultant) and Felsburg Holt Ullevig (TOV consultant), the estimated long term levels of service on South Frontage Road and at each of the three adjacent properties will be well within the Town's service standards. This can be attributed to elimination of left turn movements at the access points. The roundabout is a long-term roadway improvement planned by the Town. VVMC was considered to most likely be the first the three surrounding properties to redevelopment and as a part of the VVMC MP effort, interim traffic conditions were evaluated. This was referred to as the "first and alone" scenario. This evaluation assumed the following: • Estimates of development levels contemplated for East Wing (at that time). • Access to VVMC's west lot parking and the new East Wing parking structure to be via new main access at South Frontage Road. • Access to VVMC to include full turning movements (left in/left out, right in/right out). • No changes to lanes on South Frontage Road. VVMC East Wing Redevelopment Page 23 Conditional Use Permit Application Interim access improvements necessary to facilitate access to VVMC (i.e. median improvements to South Frontage Road for west bound left turns into VVMC, re- alignment of VVMC and TOV driveways). This evaluation concluded that with interim improvements, turning movements into and out of VVMC will be acceptable. area indicates extent o work Rclorat+�d. TOV Ertfcy. 66a_4 iy_ EV& k1n existing . !1r East Entry i4��'�`'• New VVMC EntlY Right out only A tie, ? 1.. �..t: = -�• I - from L"5 Bank YUMC Interim Access Coneepptual Pla.p . This diagram from the VVMC MP depicts interim access conditions at South Frontage Road. The VVMC MP indicated that an updated traffic impact study will be necessary as an element of CUP plans for the East Wing. A variety of traffic impact study updates have been completed since adoption of the VVMC MP. A recent update has been completed that builds upon previous East Wing studies and reflects the square footage and parking spaces proposed for the East Wing. Assumptions and key conclusions of the updated traffic impact study include the following: • Analysis of the East Wing and VVMC traffic conditions includes South Frontage Road background traffic counts from peak winter/holiday conditions, as such conclusions represent a "worse case" scenario. • South Frontage Road through traffic will perform at acceptable levels. • Right turn movements into and out of VVMC are basically unconstrained. • West bound left turns into VVMC will perform at acceptable levels. • Left turns out of VVMC onto South Frontage road will initially perform at an acceptable level. Growth in background traffic will result in Level of Service E and F by 2035 and 2040. VVMC East Wing Redevelopment Page 24 Conditional Use Permit Application While delays to westbound left turn out of VVMC will be apparent in next 15-20 years, it is important to note that the volumes (number of vehicles making this turn) are not high because most outbound traffic departs VVMC to the east. This is evident by queue distances remain constant over time as wait times increase (note that models used to prepare these Level of Service studies only need one vehicle to create an LOS "F" conditions). In summary, this westbound left turn movement out of VVMC is expected to be typical of turning movements from many private drives onto the town's road system during peak traffic conditions. It is also important to note that in the event delays necessary to make a westbound left turn become too onerous, a contingency measure is that exiting vehicles could leave VVMC eastbound and reverse direction at the Main Vail Roundabout. The updated traffic impact study has been provided under separate cover. Employee Housing As prescribed by the Development Agreement between VVMC and the Town of Vail, during the West Wing review process employee generation for the West Wing was determined along with an estimate of employee generation anticipated from the East Wing. Estimates for East Wing were made based on assumptions regarding the future development of the East Wing. Prior to issuance of a building permit for the West Wing, VVMC provided a cash -in -lieu payment to satisfy their employee housing obligation for both the West and East Wings. VVMC is currently in the process of re -calculating employee generation for uses proposed for the East Wing. These new calculations will then be compared to estimates provided in 2015 and submitted to Town Staff for review. Employee housing considerations will be addressed prior to PEC's final review of this CUP application. Oxygen farm and Mobile Imaging Truck Oxygen Farm The oxygen farm (or tank) that serves VVMC is currently located immediately south of the East Wing along West Meadow Drive. The farm will be relocated to allow for construction of the East Wing. The new location for the farm is just north of the West Wing, at the northern side of the surface parking lot. This location was reviewed and approved as an element of the CUP for the West Wing. Application for this facility has been submitted to the town independent of the East Wing CUP application. Following the land exchange and during construction of the future Evergreen Lodge redevelopment, areas necessary for oxygen deliver truck maneuvering will be impacted. This will be addressed one of three ways - smaller delivery trucks that require less maneuvering space will be used to service VVMC; portable oxygen trucks will be brought on-site during phases of Evergreen construction that will limit truck maneuvering VVMC East Wing Redevelopment Page 25 Conditional Use Permit Application space; or the oxygen farm will be re -located to a location west of the West Wing next to Lot 10. As a side note, re -location of the oxygen farm would remove encumbrances to the development of future expansion at the north side of the VVMC campus. An element of this CUP application is to re -locate the oxygen from its location at the north side of the campus to the location depicted below. Final determination on if or when the oxygen farm is re -located (or if during Evergreen construction alternative oxygen delivery means are deemed the preferred solution) will be made in the future. Mobile Imaging Approximately twice each year a mobile imaging truck services VVMC (typically to provide imaging capabilities when on-site equipment is being serviced or replaced). The mobile imaging truck is a large semi that currently operates at a location immediately west of the ambulance building. This location is problematic for two reasons — the size of the imaging truck requires a large area for maneuvering (that will be reduced with the Evergreen Land exchange) and the location of the imaging truck is a hindrance to future VVMC expansions on the north side of the campus. For these reasons the location for the mobile imaging truck is proposed to be moved to immediately east of the East Wing along West Meadow Drive. The location for the mobile imaging truck is depict on the CUP plan set. The north/south pedestrian corridor in this area is 20' in width, providing sufficient room for the truck while maintaining space for pedestrian flow during the limited times each year the truck will be on site. VVMC East Wing Redevelopment Page 26 Conditional Use Permit Application North/South pedestrian connection The VVMC MP identifies as a desired improvement a north/south pedestrian connection, preferably one that is ADA compliant, at the eastern end of the campus. A pedestrian connection is generally depicted on the circulation plan below. Refer to the CUP plan set for specific information on this connection. There is a great deal of activity that must be accommodated at VVMC's new entry off South Frontage Road. This includes ambulance access to the new ambulance bay, vehicle drop-off at the entry to the hospital, vehicular access to the below grade parking structure and pedestrian movement between the main campus and the Medical Professional Building. Accommodating these activities, dealing with grade changes, and providing a safe north/south pedestrian route have influenced the location and design of the north/south pedestrian connection. The north/south pedestrian connection is located at the east end of VVMC property and includes a sidewalk along the east side of the main vehicular drop-off and a wider pedestrian corridor along the southern end of the East Wing where the connection links to West Meadow Drive. In between these two sections is a stairwell that will allow pedestrians to travel through the site. The stairs are necessary due to grade changes and to have a pedestrian route that avoids vehicular traffic on the vehicle ramp that serves both parking structures (to the new East Wing Structure and the Medical Professional Building). Due to site and grade constraints (there is +/-24' of grade change between South Frontage Road and West Meadow Drive), this connection is not ADA compliant. During normal hospital hours elevators proximate to the lobby will be available to transport pedestrians between Levels 1 and 3. "UjL. -6 c; Ppnscd &J—.1k: jr��eka:aj- FxisUng Ras Step ti.J NOrrh /Snuth ('nnnec ion ' wft -1 {.us Sm p:��9r The diagram above depicts the proposed north/south pedestrian connection on the east site of VVMC. VVMC East Wing Redevelopment Page 27 Conditional Use Permit Application Sign Program A comprehensive sign program for VVMC is currently under development. Due to the size of the site, the complexity of the campus and unique sign parameters for medical facilities, it is very likely that this sign plan will include requests for variances to the Town's sign code. This sign program will be submitted in the coming weeks. Development standards As per the General Use zone district, all site development standards are to be established by the PEC. Diagrams and calculations of development/zoning standards are found in the appendix of this report. These calculations have been prepared for the entire VVMC campus and address: • lot area/site dimensions, • setbacks, • site coverage, • landscape area Note that parking considerations are addressed elsewhere in this report. VVMC East Wing Redevelopment Page 28 Conditional Use Permit Application Rooftop mechanical The CUP plan set includes a roof plan with preliminary information on rooftop mechanical equipment and the location of elements proposed to visually screen these features. Mechanical equipment for the heliport building will be enclosed within Level 4 of this building. Mechanical equipment will also be located atop Level 3 on the south side of the East Wing. The diagram below provides a conceptual indication of how Level 3 equipment will be screened. To minimize the visual impact of equipment from West Meadow Drive, rooftop mechanical equipment is set back +/-15' from the south edge of the East Wing. Rooftop equipment needs will evolve as the building design progresses. Final design of rooftop mechanical and screening features will likely be determined during the Design Review Process. VIEW FROM EVERGREEN WMC East Wing Redevelopment Conditional Use Permit Application 4-M Page 29 V. CONFORMANCE WITH APPLICABLE REVIEW CRITERIA Explanations for how the proposed East Wing expansion conforms to CUP review criteria will be provided in an updated CUP submittal to be provided prior to formal review by the PEC. NOTE — responses to how the proposed East Wing conforms with CUP criteria will be provided following coordination with town staff and prior to PEC review. (1) Describe the precise nature of the proposed use and measures proposed to make the use compatible with other properties in the vicinity. Response (2) The relationship and impact of the use on development objectives of the Town. Response (3) The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facility needs. Response (4) The effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking area. Response (5) The effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. Response WMC East Wing Redevelopment Page 30 Conditional Use Permit Application VI. APPENDIX East Wing Parking Demand Calculations Examples of Automated Weather Observing System (AWOS) Examples of heliport windsocks Examples of heliport lighting Draft Facility and Training Manual for Heliport Draft Letter of Agreement with Helicopter Air Ambulance Providers Development Standard Diagrams WMC East Wing Redevelopment Page 31 Conditional Use Permit Application VVMC PARKING ANALYSIS CUP East Wing Expansion 5/1/2017 MethodoloM Existing parking demand using employee based formula from 2014 Parking Report + West Wing as per PEC review+ East Wing+ multi-use credit Pre-East Wing Parking Conditions Related Considerations/Follow up/ Parking Use Commentsuestions Assumed 569 employees, 58 beds, 155 exam baseline for entire campus, pre-WW construction, rooms (does not include multi-use credit, that 58 bed count reduced to 54 beds during 782 using emp based formula, from 2014 parking report is factored below) WW review (see below) Total demand for WW included deduction of new requirement from WW (this parking demand was 8 spaces for reduced size of CMM and 4 41 approved by Town) spaces for removal of 4 patient beds East Wing Uses/level 1 Uses/spaces associated with Dock are all No new employees necessary for staffing support spaces, no new employee 0 Loading Dock loading dock. generation 0 Central Utility Plant No new employees necessary for staffing CUP. Technically not officed on this level, assuming 5 additional employees for security, 5 Operations staff housekeeping, maintenance, etc East Wing Uses/level 2 New VSO space is 7015gsf with 12 exam rooms. 10 clinic employees as per census (typical M-F scenario). Added 4 employees for 4 research offices. Added 4 additional for VSO is relocating from MPB. Allocating cushion (employee growth). Note - existing parking for new use allows for re-purposing space in MPB is 3750 (3306 clinic, 444 of existing space with no new parking 30 Vail Summit Ortho research) demand. HH is relocating from MPB. Allocating 3128 gsf of space in EW. Existing HH space in parking for new use allows for re-purposing MPB is 2,370sf. Assume 9 employees and 11 of existing space with no new parking 20 Howard Head treatment beds. demand. 2,882SF. This space to be left as shell space until use is proposed/parking and emp 0 Shell Space housing addressed. Volunteer office/gift shop storage, patient services, 0 patient access coordinator, swithcboard, etc., All existing uses/de-compression space. East Wing Uses/level 3 De-compression, no employee increase from existing. New ED space is 9,417SF (this includes 757SF on Level 4). Existing ED space 0 ED is+/-5,503SF. to staff. De-compression, no employee increase from existing. Proposed space is 5,937sf (this includes 119SF on Level 4). Existing space is 0 Imaging +/-4,561. De-compression, no employee increase from 0 Gift Shop and Pharmacy existing. Proposed space is 1,609SF. Gift shop is staffed by volunteers. Lobby seating is primarily for general lobby 2 Coffee shop New use. Proposal is for 572 SF. seating, not exclusive to coffee shop. 16 employees per OR (from Employee 32 VVSC - Two new OR's Generation Study done in 2015 for west wing) De-compression, no increase to employees from existing. Total SF devoted to "public 0 Admissions/public support space support" is 2,078SF. De-compression, no employee increase from existing. 7,067sf proposed for garage and patient drop-off. Replaces existing +/-2400sf Expanded space will internalize 0 Ambulance Garage garage space. uses/activities that currently occur outside. East Wing Uses/level 4 De-compression, no employee increase from existing. Proposed 3,314sf. Existing office 0 Ambulance offices/sleep quarters space is+/-2400sf. 0 Emergency Department ED Sf on Level 4 (1,235SF) is addressed above. Imaging SF on Level 4 (119SF) is addressed 0 Imaging above. 2,115SF of meeting room space is for internal/staff use. Replaces 1,876 sf in EW 0 Meeting space that will be demo'ed. 0 Mechanical space 3,183SF of mechanical space. East Wing Uses/Level 5 12,524SF. This space to be left as shell space until use is proposed/parking and emp 0 Shell Space housing addressed. East Wing Uses/Level 6 12,627 SF. This space to be left as shell space until use is proposed/parking and emp 0 Shell Space housing addressed. SUMMARY 912 Total Gross Parking Spaces 707 mulit use credit (22.5%) On-site spaces proposed - 469 garage/52 surface/76 602 MPB 103 spaces to be addressed via managed parking solutions ►A > L O u 0 3 a L O 4 - 7@ m L O LL V J J O O N L i 0 z L w V O�3 L O - CD U° d L+- E 0 ° � G W4-0� go cl� W a� n ►A > L O u 0 3 a L O 4 - 7@ m L O LL V J J O O N L i 0 z L w V O�3 L O - U° d 4 In E C w CN � G ►A > L O u 0 3 a L O 4 - 7@ m L O LL V J J O O N L i 0 z L w V O�3 L O - C WIND CONES WC807 LED Et Incandescent Primary Wind Cone NON -FRANGIBLE Compliance with Standards FAA: L-807 8 L -807(L) AC 150/5345-27 (Current Edition) and the FAA Engineering Brief No. 67. ETL Certified. Uses FAA L-807, Provides visual surface wind direction and velocity L -807(L) information to pilots in flight or on the ground at airports and heliports Features • Available externally lighted, internally lighted, or unlighted • LED or halogen lamps • All LED models feature: 50,000 to 100,000 hour lamp life, virtually maintenance free Multiple lamp circuits for improved reliability 80-90% less power consumption than halogen lamps A long -life LED obstruction light Integral power adapter on series circuit models • An incandescent L-810 obstruction light is included on halogen - lighted models • Size 1 (18" dia. x 8' long) or Size 2 (36" dia. x 12' long) wind socks • The pole is center -hinged with 4" diameter steel on the bottom and 3" diameter steel on the top • A center -mounted braked winch allows 1 -person maintenance. • The four anchor bolts are a one-piece welded assembly, ready to drop in the ground • The aluminum basket is welded, one piece, with pre-installed bearings • Raincaps protect the bearings from weather • The nylon sock is treated for rot, mildew, and water repellency • Powder coat painted international orange • Made in the USA and ETL Certified by Hali-Brite, Inc., Crosby, MN. Operation External LED Light External Halogen Light 1 -aa• o (TW S) The operation of the wind cone is entirely dependent on the di- 416' a rection and relative velocity of the surface wind. Movement of the wind through the open throat of the cage and into the sock causes the tail to inflate. The tail of the inflated sock indicates true wind direction for velocities as low as three knots through a 360' circle about the vertical shaft. A GA' 60- 4. UX C - 4.W 4.00' r 369' .. 3 O ADB= Airfield Solutions Internal LED Light Internal Halogen Light • "60- Base ,8T Layout a.0a' NOTE. Only 4 Anchor 3-89' a.a Bolts Required 3071 Rev. B I Call for Manual H - 3 WIND CONES WC807 LED Et Incandescent Primary Wind Cone Wind Cone Selection Chart ADB Airfield Solutions Product Number ee Notes FAA Size FAA Style Power Source Lamp Type Fixture VA's Fixture Watts',' Weight (lb) Replacement Lamp L807 -S1 -UN -NON -ON -N 1 II Unlighted None None 0 0 187 None L807 -S1 -EX -120 -ON -5 1 1-A External 108-132 VAC LED 15 14 198 9200-0032 L807 -S1 -EX -230 -ON -5 2 1 1-A External 207-253 VAC LED 15 14 198 9200-0044 L807 -S1 -EX -66A-0 N-5 4 1 1-A External 2.8-6.6 AMP LED 28 26 197 9200-0034 L807 -S1 -IN -120 -ON -5 1 I-Blnternal 108-132 VAC LED 32 19 200 9200-0038 L807 -S1 -EX -120 -ON -N 1 1-A External 108-132 VAC Halogen 191 191 196 3400-0122 L807 -S1 -IN -120 -ON -N 2 1 I-Blnternal 108-132 VAC Halogen 316 316 198 3400-0100Regent L807 -S1 -EX -12 -ON -5 1 1-A External 11.5-13 VDC LED 6 6 197 9200-0033 L807 -S1 -IN -12 -ON -5 2 1 I-Blnternal 11.5-13 VDC LED 6 6 197 9200-0041 L807 -S1 -IN -66A-0 N-5 4 1 I-Blnternal 2.8-6.6 AMP LED 41 37 198 9200-0039 L807 -S2 -UN -NON -ON -N 2 11 Unlighted None None 0 0 199 None L807 -S2 -IN -120 -ON -5 2 I-Blnternal 108-132 VAC LED 60 32 212 9200-0040 L807 -S2 -EX -120 -ON -5 2 1-A External 108-132 VAC LED 22 21 210 9200-0035 L807 -S2 -EX -230 -ON -5 2 2 1-A External 207-253 VAC LED 22 21 210 9200-0043 L807 -S2 -EX -66A -ON -5 4 2 1-A External 2.8-6.6 AMP LED 28 26 209 9200-0037 L807 -S2 -EX -120 -ON -N 2 1-A External 108-132 VAC Halogen 191 191 208 3400-0122 L807 -S2 -IN -120 -ON -N 2 I-Blnternal 108-132 VAC Halogen 516 516 210 3400-0100Regent L807 -S2 -EX -12 -ON -5 2 1-A External 11.5-13 VDC LED 10 10 210 9200-0036 L807 -S2 -IN -12 -ON -5 2 2 I -B Internal 11.5-13 VDC LED 10 10 210 9200-0042 L807 -S2 -IN -66A -ON -3 3 2 I -B Internal 2.8-6.6 AMP LED 57 53 210 9200-0031 L807 -S1 -IN -230 -ON -5 1 I-Blnternal 198-256 VAC LED 40 21 200 9200-0045 L807 -S2 -IN -230 -ON -5 2 I-Blnternal 198-256 VAC LED 76 36 212 9200-0046 Notes 1. Power consumption specifications include the L-810 obstruction light 2. This FAA Style is not ETL certified 3. Requires 200 watt L-830 transformer, sold separately 4. Requires 100 watt L-830 transformer, sold separately 5. Isolation transformer VA loss not included FAA Wind Cone Classifications Size 1: 8 foot Size 2: 12 foot Style I -A: Externally Lighted Style I -B: Internally Lighted Style 11: Unlighted Product specifications may be subject to change, and specifications listed here are not binding. Confirm current specifications at time of order. H - 4 3071 Rev. B I Call for Manual Spare Components Description Part No. Wind Sock, Size 1 (18" dia. x 8' long, orange) 7400-0000-1 Wind Sock, Size 2 (36" dia. x 12' long, orange) 7400-0002 Lamp, 120V Incandescent Obstruction Light 3400-116TS120 Lamp, 120V Halogen, External 3400-0122 Lamp, 120V Halogen, Internal 3400-0100Re- gent ADB Airfield Solutions Leuvensesteenweg 585 B-1930 Zaventem Belgium Telephone: +32 (0)2 722.17.11 www.adb-air.com ADB Airfield Solutions, LLC 977 Gahanna Parkway Columbus, OH 43230 USA Telephone: +1 614.861.1304 +1 800.545.4157 O ADB Airfield Solutions All rights reserved Compliance with Standards ICAO: Annex 14, Volume II, paragraph 5.3.6 to 5.3.8 NATO: STANAG 3652 Various national standards Uses Touchdown zone and lift off area perimeter (TLOF) Final approach and take off area (FATO) Aiming point Features • Part of a comprehensive range of inset lights covering all heliport lighting requirements. • Designed and built with simplicity and ease of maintenance in mind. • Lightweight, sturdy, low-energy and environment friendly lighting fitting (no cadmium plating). • Double water barriers seal all possible moisture ingress paths. • Extensive use of aluminium alloys reduces fitting weight and eases handling in the field. • Low temperature light. • Hardened glass lens, clear or through coloured. • Low protrusion above ground (10 mm) reduces vibrations induced in the lighting fitting, thereby increasing lifetime, particularly of the lamp. • Absence of negative slope in front of the lens guarantees optimal light output under worst weather conditions. • Available for series (6,6A) and parallel supply (230V AC). • Long life halogen lamps. Over 1000 hours at full intensity. • Lens mechanically clamped to light cover through moulded, replaceable seals. Lens replacement by maintenance personnel is fast and easy and does not require any sealing compound or resin. • No optical adjustment required after replacement of lamp, lens or reflector. • Plug for air pressure -testing of fitting after overhaul. • Smooth outer surface of light cover. • Dedicated rings available to fit mounting bases and seating rings to other standards. • Specific tools have been developed to ease installation and subsequent maintenance. Details available on request. Airfield Solutions Fig. 2 —1 M A.11.100e 0 Construction (Fig. 3) 1. High tensile strength screw with washer (2) 2. Aluminium alloy cover 3. Lens, clear or through coloured depending on the application 4. Labyrinth gasket 5. Lens gasket protection 6. Lens clamping ring 7. Optical assembly 8. Die cast aluminium alloy inner cover 9. Seal between light and base 10. Pressure relief and test plug 11. FAA L-823 2 -pole plug moulded on heat resistant wires 12. Wire clamp with grommets 13. Terminal block 14. Film disc cutout (optional) 15. Prefocus halogen lamp - 6,6 A 16. "O" ring seal between cover and inner cover Finish Corrosion proof aluminium alloy cover, inner cover and optical assembly. Electrical Supply Series supply 6.6A through a series transformer (catalogue leaflet A.06.112). Two or more fittings may be series -connected and fed from one series transformer making use of optional film disc or electronic cutouts. Parallel supply 230V AC through a step - down transformer, mounted in a dedicated extension of the shallow base. Photometric Performances Series supply Lam p: • One 65W - 6.6A - Pk30d prefocus halogen lamp - 1000h rated life at full intensity, for white light distribution • One 48W - cold mirror prefocus halogen lamp - 1500h rated life at full intensity, for green light distribution • Also available with 45W - Pk30d lamp, for white light distribution its' Fig. 3 FTO-vertical distrubution white light LV R 250 65 VV >250ca up to 90 200 150 cd 100 50 0 Fig. 4 0 15 30 45 60 75 90 vertical angle (&gr.) FTO-vertical distrubution green light 80 70 60 50 cd 40 30 20 10 0 0 5 10 Fig. 5 15 20 25 30 35 vertical angle (degree) Installation and Outline Dimension (in mm) dia. ± 225 _�\ 3 3 5 4 Installation on a 8" dia. HPI shallow base Fig. 6 Packing Data 1. Light 2. Shallow base 3. Secondary wires 4. Resin 5. Conduit (0 100 mm) Power Mounted Weight Cardboard box supply on a (with lamp) dimensions (mm) shallow base Net Gross Series no 2.7 2.9 210 x 210 x 100 supply yes 5.5 5.7 230 x 230 x 150 Parallel yes 5.5 5.7 230 x 230 x ... supply Installation Series supply The 8" or 12" shallow base is sealed by means of resin. Correct positioning and alignment are obtained with a jig with sighting telescope. Wires between the light and the series transformer are installed in sawcuts in the pavement filled with resin. Alternatively, the wires can be run into a conduit ending into the bottom of the base. Mounting on existing or new larger diameter bases is possible by means of dedicated adaptor rings. Parallel supply The FTO is delivered mounted on a 8" shallow base (Fig. 6). The 8" base is sealed by means of resin. Correct positioning and alignment are obtained with a jig with sighting telescope. The power supply cable is installed in sawcuts in the pavement filled with resin. For detailed information, please refer to the mounting instructions supplied with the FTO. ADB's technical team is at disposal of users and contractors to provide guidance and advice in order to help solving any particular installation problem. Ordering Code Type FTO Beam Omnidirectional = 3 Lamp power 1 x 45W = 045 1 x 48W = 048 (TLOF) 1 x 65W = 065 Beam width Omnidirectional = O — Beam colour Clear Aiming point = C Yellow = Y Green for TLOF = G Mounting Without base = 0 With 8" shallow base = 1 Power supply Series 6.6A = S I FT03045OC1 S Parallel 230V AC = P (**) I Special requirements to be specified in full text = S Options: Film disc cutout (in fitting) Special executions adapted to specific National Standards available. Details available on request only for series supply always supplied with shallow base and transformer Suggested Specification The low intensity omnidirectional inset light shall comply with all requirements of ICAO Annex 14 Vol. II for heliport lights, paragraph 5.3.6 to 5.3.8. The electrical supply shall be either a 6.6A series circuit or a parallel 230V AC source via a build -in stepdown transformer. Depending on the application the lamp shall be either a 45W or 65W - 6.6 A Pk30d prefocus halogen lamp or a 48W cold mirror prefocus halogen lamp with an expected life of more than 1000 hours at full intensity. The lens shall be user replaceable without need to apply sealing compound. When required the lens shall be through coloured. No separate colour filter shall be used. The projection above ground level shall not exceed 10 mm. The absence of a negative slope in front of the lens shall guarantee an optimal light output even in the worst weather conditions. The top part of the light shall be made from forged aluminum alloy. Watertightness shall be ensured through double waterbarriers. Grommets shall be used for the entry of the wires inside the inner cover to allow for easy replacement of accidentally damaged wires. All components shall be corrosion proof without using environment aggressive protective coatings. The light shall resist all stresses imposed by rollover and static loads of present day helicopters without damage to the light or helicopter or vehicle tires. The lighting fixture shall suit for mounting on a 8"dia shallow base or on larger diameter shallow or deep bases via adaptor rings. ADB ©ADB all rights reserved order number DOCA011100EV2 Airfield Solutions subject to modifications HELIPORTS EHP-L LED Elevated Heliport Perimeter Light Compliance with Standards FAA: Designed according to AC 150/5390-2 Heliport Design. L -861T AC 150/5345-46 (Current Edition) and the FAA Engineering Brief No. 67. ETL Certifi ed (L -861T). Uses EHP is intended for use as a heliport perimeter light. The green and yellow omnidirectional light is used to defi ne the perimeter of the area the helicopter requires for touchdown and lift-off (TLOF). • Yellow EHPs are typically used on military applications Green EHPs are typically used for new civil applications Blue EHPs can be used for lead-in taxiway applications Features Overall height installed is less than 8 inches, complying with AC 150/5390-2C requirements for raised perimeter lights Average individual LED life of 50,000 hours (minimum) 95-264 VAC, 50/60 Hz power supply minimizes installation costs by reducing required cable run wire size. Light output stays constant regardless of input voltage range. EHP with arctic option (U.S. Patent 7192155 B2) uses a ther- mostatically controlled heater to prevent ice and snow buildup from obscuring light output. Melts ice similar to traditional incandescent fi xtures. Thermostatically controlled heater cycles on and off when temperature drops below freezing, reducing overall energy consumption For voltage -driven applications, the EHP with a thermostatically controlled arctic option is 2.6 times more effi cient in warm weather operations and 1.5 times more effi cient than a typical 54 W(VA) fi xture in cold weather operations More than 500,000 ADB elevated LED fi xtures are in use around the USA Direct replacement for incandescent fi xtures Fixture uses aluminum casting, stainless steel hardware, and is protected with aviation yellow powder coat fi nish All parts are corrosion -resistant Rugged, low-profi le design reduces the potential for damage in the FATO perimeter For additional features common to all of ADB's elevated LED fi xtures, see data sheet 3043. Operating Conditions Temperature: -40 ° F to +131 ° F (-40 ° C to +55 ° C) Humidity: 0 to 100% Wind: Withstands wind velocities up to 300 mph (480 kph) 1 - 4 3009 Rev. G I Manual No. 96AO407 ADB Airfield Solutions LED Ordering Code EHP-M.N.0 LED Color ' G = Green' , Y = Yellow' ' B = Blue 'Power 1 = Voltage Driven, 95-264 VAC, 50/60 Hz' ; 2 = 50/60 Hz, Current Driven, 2.8-6.6 A ' Overall Height 1 = 8 inches with junction box, no coupling' 2 = 16 inches with junction box, 1.5 -inch coupling' ; 3 = 24 inches with junction box, 1.5 -inch coupling' ' 4 = 8 inches w/out j -box, with 1.5 -inch coupling 5= 8 inches w/out j -box, with 2 -inch coupling i 6 = 16 inches w/out j -box, with 1.5 -inch coupling 7 = 24 inches w/out j -box, with 1.5 -inch coupling 8 = 16 inches w/out j -box, with 2 -inch coupling 9 = 24 inches w/out j -box, with 2 -inch coupling A = 12 inch OAH w/out j -box, with 1.5 -inch coupling B = 12 inch OAH w/out j -box, with 2 -inch coupling Arctic Option 0 = Without arctic option 1 = With arctic option' Notes Not ETL Certifi ed ' When powered by a parallel circuit, heater is designed for use at only 120 VAC, ±10%, 50/60 Hz. Electrical Supply Current Driven W/out Heater With Heater 2.8-6.6 A, 50/60 Hz, 12 VA max. 2.8-6.6 A, 50/60 Hz, 27 VA max. Voltage Driven W/out Heater With Heater 95 VAC (min.) - 264 VAC (max.), 50/60 Hz, 10 W (21 VA) max. 120VAC, ±10%, 50/60 Hz, 25 W (36 VA) max. HELIPORTS EHP-L I LED Elevated Heliport Perimeter Light Installation Options Stake mounting A 2 x 2 x 30 inch (5.08 x 5.08 x 76.2 cm) galvanized steel angle stake assembly is sold separately (Part No. 44130348). The EHP frangible coupling screws directly into a 1.5 -inch threaded hub as- sembly making the fi xture mechanically and electrically frangible. Base plate A 12 -inch base plate with a 1.5 -inch threaded hub assembly is sold separately (Part No. 1935). A plastic base plate with 2 -inch hub is also available. The base plate mounts on a 12 -inch L-867 base can (Also sold separately. Call ADB for details). Conduit elbow A conduit elbow with a 2 -inch hub assembly is pre -cast or poured in the excavation, ready to receive the fi xture at ground level. (Part No. 1409.00.020). Junction box A junction box ready for direct mounting or burial in concrete can be provided. Contact ADB for details. Conduit Elbow Base Plate Conduit Elbow ADB Airfi eld Solutions ADB Airfi eld Solutions, LLC Leuvensesteenweg 585 977 Gahanna Parkway B-1930 Zaventem Columbus, OH 43230 Belgium USA Telephone: +32 (0)2 722.17.11 Telephone: +1 614.861.1304 www.adb-air.com +1 800.545.4157 Spare Components Refer to the manual to order spare parts. Packaging ADB Airfield Solutions Assembled Fixtures Carton Dimensions Indiv. Weight* Individual 12 Per Box AIL 8 -inch OAH 6.5 x 6.5 x 20.5 in 16.5 x 21 x 20.5 in 2.75 lb 16.5 x 16.5 x 52 cm 41.9 x 53.3 x 52 cm 1.25 kg 16 -inch OAH 6.5 x 6.5 x 20.5 in 16.5 x 21 x 20.5 in 2.75 lb 16.5 x 16.5 x 52 cm 41.9 x 53.3 x 52 cm 1.25 kg 24 -inch OAH 6.5x6.5x31 in 16.5x21 x33.5 in 4 l 16.5 x 16.5 x 79 cm 41.9 x 53.3 x 85 cm 1.81 kg * Weight based on unpacked EHP with arctic option Energy Cost Savings LED Fixture Load Incan./Tungsten Halogen Load Energy Savings Current Driven, Without/Inactive Heater' 12 VA 54 VA 4.5 times Current Driven, without Heater Active' 27 VA 54 VA 2.2 times Voltage Driven, Without/Inactive Heater' 21 VA 54 VA 2.6 times Voltage Driven, without He r Active 36 VA 54 VA 1.5 times ' Fixture load does not include isolation transformer load © ADB Airfi eld Solutions All rights reserved Product specifi cations may be subject to change, and specif cations listed here are not binding. Cont rm current specifi cations at time of order. 3009 Rev. G I Manual No. 96AO407 I - 5 Heliport Facility and Training Manual DRAFT Vail Valley Medical Center Heliport 181 West Meadow Drive Vail, Colorado 81657 December 5, 2016 I f 573 ✓ t, bIdgS �0� O �`9^ i •�� . 'JiC, �.- IJ 'tee ® i o W600 `�` � DOB1=ERRIVP� o � � �■ 1 I Qfr 9 • i_a�� ` 382 lx ' ss ,40r67 �1 1 bora -� Qvo (283) H Avail �dwar s r ■ i omoo. ��FlDlE ; ski area /�jUNDS 1 ■�P+S ,7816 substation: �,lo �ilake_ 3} }�fnsCo area 05 p S 718 11888 # 98 �I 4d9 [e eRea C1ifE u R MTIA"A'WOS. 5 118 075 "%eMloped & Distributed By: LIE7(PERTS ItrTERNATIONAL LLC,'_ ,o,�„„ow„e� Formetty RaymwWA. Syms d Assorralea anti Operated An Aeronautical Consultancy 28 Baruch Drive, Long Branch, New Jersey 07740 Phone (732) 870-8883 ■ Fax (732) 870-8885 Web: www.heliexpertsinternational.com ■ Email: info(�Oeliexp.com TABLE OF CONTENTS Section Description Page 1 Application 1 Facility Information 4 Aeronautical Map Overlay 5 Heliport Airspace Overlay 6 Heliport Site Overlay 7 2 Responsibilities and Guidelines 8 • Administration 8 • Medical Staff 9 • Security St 9 • Maintenance St 11 3 Safety and Training ogram 13 • Application 16 13 • Basic Information: The Helicopter 13 • Hazards of Rotating Blades 14 • Personnel Around Helicopters 15 • Noise Hazards 16 • Downwash Hazards 16 • Heliport General Safety List 17 4 Emergency Procedures & Notification Sheet 18 5 Emergency Grid Map 20 7 Heliport Emergency Planning and Training 21 8 Pilot Briefing Sheet 24 HeliExperts International LLC ©2016 All Rights Reserved Page i DRAFT WMC Heliport Manual HEI-Hosp APPLICATION This Heliport Facility and Training Manual is designed for the heliport owner and designated users. This manual covers the minimum standards that should be addressed with respect to facility administrative management, security and maintenance oversight, flight operations, safety and training. This manual is designed to be used for the initial training of all personnel whose job description includes any activity involving work conducted on or around the heliport. Prior to participating in any helicopter operations all personnel should participate in the training outlined in this manual. Subsequently this manual and its outlined training is designed to facilitate annual recurrent training requirements set forth in NFPA-418, Chapter 10.2. This manual provides the necessary background information and required reading for the property owner, his representative(s) and property management team to be competent and conversant in safe heliport operations. Everyone directly or indirectly involved with these functions should be provided the opportunity to review this manual, to include the sections on safety, general operating rules, along with professionally administered hands- on training for individuals whose duties include responsibilities at or around the heliport. PILOT BRIEFING SHEET & FACILITY INFORMATION PACKET Section 8 on page 25 contains a Pilot Briefing Sheet which has been specially designed for dissemination to flight operations personnel. Anyone at the facility dealing with the heliport and flight operations should refer to and be familiar with the facility information included on pages 1 through 7. The aforementioned Pilot Briefing Sheet should be made available to any and all helicopter operators who may have a foreseeable need or requirement to land at this facility. 14%* EMERGENCY PROCEDURES & NOTIFICATION SHEET An Emergency Action Plan and Notification checklist can be found on pages 17 and 18. This checklist is to be utilized in the case of any helicopter incident or accident. The heliport owner should post this checklist conspicuously for use on-site to include maintaining a copy at security. Pre -accident planning and training should be practiced on an annual basis to ensure all personnel are properly trained. This is in addition to the Heliport Emergency Procedures section which details specific training procedures and interfaces with the local emergency management representatives. CAMPUS EMERGENCY/SECURITY GRID MAF On page 19 is an Area Emergency/Security Grid Map with street labels as recommended by NFPA-418 Annex B.1.4.5. In the event of an incident or accident this map can be used to describe the exact location of an emergency occurring near the heliport site. Copies of this map should be posted in the heliport waiting area where security personnel are stationed during flight operation as well as supplied to the local Fire Station(s). HeliExperts International LLC ©2016 All Rights Reserved Page 1 DRAFT WMC Heliport Manual HEI-Hosp PPR (PRIOR PERMISSION REQUIRED): Vail Valley Medical Center (VVMC) policy requires a Letter of Agreement for any helicopters to land at their heliports. This can be accomplished through direct contact with the heliport manager xxxxxx xxxxxxxx, at (xxx) xxx-xxxx who will refer requesters to the proper personnel. For those helicopter operators where written permission is in place, Hospital Security along with in-house medical contacts will be notified of any helicopter transport as soon as it has been scheduled. VVMC will act as the coordinator for all helicopter and heliport operations. Specific notice is required for each operation. All standard operators will have reviewed this material and have a specific written agreement for use of the VVMC Heliport. Pilot acknowledgement of reading and agreeing to follow the prescribed procedures contained within this briefing material is required. ':LIGHT PATHS: Recommended heliport Approach/Departure paths are depicted on enclosed aerial photo inserts. Approach/Departure Paths: 2800/1000 Is a curved approach/departure path oriented along the 1-70 Interstate corridor to the East of VVMC and supports a standard approach departure angle of 8- 120 and greater, and is free of obstacles within the 8:1 App/Dep floor as of the printing of this manual and is suitable for day, night and NVG operations. • 0600/2400 Is a curved approach/departure path oriented along the 1-70 Interstate corridor to the west of VVMC and supports a standard approach departure angle of 8-120 and greater, and is free of obstacles within the 8:1 App/Dep floor as of the printing of this manual and is suitable for day, night and NVG operations. Low altitude overflight of the Vail Valley residential areas to the south of the 1-70 Interstate corridor beyond the recommended approach departure paths should be avoid whenever possible. Pilot discretion and safety of operations dictate the best course of action for all potential situations. HeliExperts International LLC ©2016 All Rights Reserved Page 2 DRAFT VVMC Heliport Manual HEI-Hosp SIZES AND LIMITATIONS: The "Design" helicopter for the WMC heliport is the AgustaWestland AW -139. Key Heliport Dimensions Area as Follows: • TLOF (Touchdown and Liftoff Area): • FATO (Final Approach and Takeoff Area) • FATO Safety Area: • TLOF Max Gross Weight Capacity: 46'X 46' 85'X 85' 115'X 115' 15,000 lbs. HeliExperts International LLC ©2016 All Rights Reserved Page 3 DRAFT WMC Heliport Manual HEI-Hosp FACILITY INFORMATION FAA Identifier -To Be Determined - Facility Name Vail Valley Medical Center Heliport Address 181 West Meadow Drive Vail, Colorado 81657 Latitude/Longitude (estimated GPS) N - 390 38' 37.95" / W - 1060 22' 53.81 " N - 390 38.633'/ W - 1060 22.897' N - 39.6438760 / W - 106.3816150 Heliport Elevation (estimated) 8,250 ft. / 2,514 m (MSL) // 75' / 23m (A GL) Preferred App/Dep Paths 2800 / 1000 (curved) 0600 / 2400 (curved) Magnetic Variation 9.020 E Size: TLOF: 46' X 46' FATO: 85' X 85' FATO Safety Area: 115' X 115' Max Gross Weight 15,000 lbs. Lighting Perimeter Wind Indicator Yes / Lighted AWOS xxx.xxx Radio equenc xxx.xxx Hours of Operations Day & Night / VFR Only Type Operations Private Use PPR (Prior Permission Required) On Site Manager Xxxxxx xxxxxxx • Phone (offi (xxx) xxx-xxxx • Phone (cell) (xxx) xxx-xxxx Security (xxx) xxx-xxxx Maintenance (xxx) xxx-xxxx HeliExperts International LLC ©2016 All Rights Reserved Page 4 DRAFT WMC Heliport Manual HEI-Hosp AERONAUTICAL MAP OVERLAY Vail Valley Medical Center Heliport - P • ME XMap_) 8 j • ' FAA ID: TBD o Location (Estimated) aec N - 390 38'37.95" q�,! ge •� 115 ° W - 1060 22'53.81" Elevation: 8,250 ft. 1 • bldgs b`ry \may n ti _ •y 0 VVMC Heliport r tl 600 DO • / 112s0 0 N,aG .FA41)t!!�F 11362;�s ty WI�ob.-FtNESS 10010 57 A,0 (283)1. r S- • ■ MINE 4 ski are � y 6°� . •: 8 1888 �3 13092 `� 09e Red Cliff' ,b d g •r �. ea s ' 1 r - MTN�AWOS 3 1 l3 07 ..� J Pa do a Denver Sectional E 95th Edition onds Published: 21 JUL 2016 EM Data use subject to license. . N M Del-orme. XMap® 8. 0 1 2 3 4 5 www-delorme.com MN (8 90 E) Data Zoom 9-7 HeliExperts International LLC ©2016 All Rights Reserved Page 5 DRAFT WMC Heliport Manual HEI-Hosp HELIPORT AIRSPACE OVERLAY Vail Valley Medical Center Heliport HeliExperts International LLC ©2016 All Rights Reserved Page 6 DRAFT WMC Heliport Manual HEI-Hosp HELIPORT & BUILDING AREA Vail Valley Medical Center Heliport New VVMC Heliport 4r 0 OLD VVMC Heliport :•,, � � 1' _ e ' ' fir: ,, lk S HeliExperts International LLC ©2016 All Rights Reserved Page 7 DRAFT VVMC Heliport Manual HEI-Hosp Responsibilities and Guidelines Four separate departments are involved to one degree or another with helicopter operations: • Hospital Administration • Hospital Medical Staff • Security Staff • Ground Maintenance Staff Each department head is responsible for the safe and proper conduct of his or her staff members who, as part of their job functions, are exposed to operating helicopters at the heliport. HOSPITAL ADMINISTRATION The VVMC Facility Manager is charged with the overall operational responsibility of the landing area and will review and authorize requests for the use of the facility. All transport requests should go through the on -staff Emergency Room Department Head to ensure all parties have been notified of any pending transports. Safety requests should always receive the highest priority. Requests to operate the heliport for operations directly related to the specific site mission should receive the next priority. All accommodating operations that are not directly associated with patient transport (e.g., training, education and/or public relations events) must be reviewed and approved by senior management personnel. VVMC administration, legal, safety and risk management departments will coordinate for permission of all Helicopter Air Medical Transport agencies to assure the operator has the appropriate certifications, insurances as well as has named "Vail Valley Medical Center", its management and design team as "Additionally Named Insured" on the appropriate insurance policies. VVMC facilities manager will assure that all helicopter air ambulance operators have copies of the appropriate VVMC policies and a copy of the most up to date Pilot Briefing Information Sheet. Hospital administration has designated the VVMC Emergency Department (ED) responsible for informing VVMC's security of the details governing any authorized patient transports or helicopter landings. The expected date and time of landing, anticipated ground time (if any), type of patient to include patient destination and contact with the aviation organization involved are the minimum requirements that should be addressed and communicated. Any special needs, such as specialty patient requirements i.e. Stemi, HeliExperts International LLC ©2016 All Rights Reserved Page 8 DRAFT VVMC Heliport Manual HEI-Hosp Neonate, Balloon Pump..., multiple patients, bariatric patient, multiple aircraft and extended ground times should be handled on a case-by-case basis. The hospital administration has designated the Facilities Director to be the lead in all matters dealing with the FAA and other agencies as it pertains to their heliport and flight operations at their facility. The Director of Safety and Director of Facilities will be familiar with all pertinent information regarding the FAA Airport Master Record (FAA Form 5010) and the need for keeping that information up to date. It is noted that FAA regulations require a minimum of 90 days' notice for any construction, alteration, activation, deactivation, or changes in status at any heliport. There are also additional notification requirements for any aviation hazards which may occur on or around the heliport. HOSPITAL MEDICAL Patient Transport: The department requesting or initiating a request for the helicopter will contact the WMC ED to inform them of the transport request. The ED will notify WMC security of the pending helicopter patient transport. Medical staff may be requested to assist with patient movement to the helicopter. Additional information that should be passed along to the ED and Security Department as soon as possible in regards to any transport is: patient type i.e. Neonate, Stemi, Burn, Trauma..., need for additional lifting help, if any, number of patients, multiple aircraft and what transport program is being utilized. HOSPITAL SECURITY STAFF In addition to those specific items identified in the Heliport General Safety section, the following list identifies specific general responsibilities for security personnel. Each shift of the security personnel should include a visual inspection of the heliport to ensure that there are no unauthorized personnel, snow, ice, or debris on the heliport that may affect safe operations. If possible, immediate removal of any unwanted personnel, or correction of any deficiencies, should be performed. If such action cannot be accomplished, the heliport should be taken out of service and secured until the situation can be rectified. Regional helicopter air ambulance dispatch centers along with the hospital ED will also need to be notified immediately. 2. Check all lights and lighting systems daily. Lights that are not functioning should be reported immediately to the facilities maintenance department in charge of repairing such items. Any other safety discrepancy should also be corrected. Flight operations personnel should be notified immediately of any discrepancy. 3. A security person shall be present for all operations, e.g. landing, takeoff and loading. HeliExperts International LLC ©2016 All Rights Reserved Page 9 DRAFT WMC Heliport Manual HEI-Hosp 4. Onsite security personnel shall be trained in the proper operation of the heliport foam fire suppression system and available portable fire -fighting equipment. 5. Onsite security personnel shall also be fully trained in the activation of the facilities Emergency Action Plan. 6. Onsite security personnel shall be fully trained in the location and use of all pertinent fire alarms. 7. All security personnel should wear hearing and eye protection during all helicopter flight operations which they are exposed to as directed by OSHA standards. 8. At a minimum, 10 minutes prior to the scheduled arrival of any helicopter, onsite security personnel will go to the heliport and conduct a pre -check to verify safe and operational conditions exist. Security personnel will then await radio or telephone contact regarding the incoming helicopter. 9. When the helicopter is in sight or can be heard, onsite security personnel will reaffirm that the rooftop heliport is secure and clear. 10. Onsite security personnel shall ensure that no one approaches the aircraft while the rotor blades are in motion, unless clearly and specifically authorized by the pilot or crew on the helicopter. DO NOT APPROACH the helicopter unless specifically instructed to do so by the pilot and only if properly equipped with hearing and eye protection and trained to do so in the manner instructed by the flight operations program being utilized. 11.Onsite security personnel shall ensure that bystanders and any personnel not connected directly with the helicopter operation and the patient transport are kept clear of the heliport and at a safe distance. 12. Onsite security personnel may be asked to assist flight crew or staff members during patient transport. Safety Equipment List The following equipment is to be stored in the heliport designated area at all times and readily available for onsite operations: 1. Hearing Protection (required within 100' of running helicopter) 2. Safety Glasses (required within 100' of running helicopter) 3. Portable Fire Extinguisher 4. Radio or cell phone for direct communications with helicopter or flight department HeliExperts International LLC ©2016 All Rights Reserved Page 10 DRAFT WMC Heliport Manual HEI-Hosp HOSPITAL MAINTENANCE STAFF WMC maintenance personnel are not ordinarily associated with the operation of the helicopter during normal flight operations. However, the facility maintenance team's responsibilities are significant and contribute to the overall safe and efficient use of the heliport. Beyond the knowledge of those items identified in the Heliport General Safety guidelines, maintenance team members are responsible for the following: Maintain the heliport, the lighting system, fire extinguisher and the surrounding area in a clean and orderly manner. Removal of snow, ice, and any other debris from the area of the heliport will be the responsibility of maintenance in coordination with security and hospital administration. 2. Repaint heliport markings when they become faded or worn and difficult to see and identify. 3. Replacement of the windsock fabric before it becomes worn and tattered and no longer functional and replacement of the windsock lights as needed. 4. Perform, at a minimum, a weekly check of all lights and lighting systems when onsite. Lights that are not functioning should be replaced or repaired immediately. Any other safety discrepancy should also be corrected. Flight operations personnel should be notified immediately of any discrepancy. Coordination with WMC security department should occur during normal daily operations for any additional maintenance requirements. 5. Notify WMC administration, security personnel and regional helicopter air ambulance flight operations immediately if the heliport is not fully functional for any reason. One of the regional helicopter air ambulance flight operations can assist in making the determination on how a discrepancy may affect their operations at the heliport and suggest the most appropriate course of action. This may entail operational restrictions be imposed until corrective action can be taken. For example, if there were a problem with the heliport lighting a restriction of daytime only operations may be appropriate. SNOW AND ICE REMOVAL Areas located in northern latitudes where an appreciable amount of snow can be expected during the winter months need to develop strategic snow removal processes and procedures for their heliport. A functional approach that will provide for easy removal and disposal of accumulated snow so as not to create a hazard around the heliport and prevent potential white out conditions and slip and fall hazards is critical to long term safety. The heliport itself should be cleared of snow and ice whenever possible prior to helicopter operations being conducted. HeliExperts International LLC ©2016 All Rights Reserved Page 11 DRAFT WMC Heliport Manual HEI-Hosp To remove ice from heliports and access ramps you should NEVER use Rock Salt. Rock Salt is an extremely corrosive material in nature and can cause significant damage to a helicopters metallic structure. Rock Salt can, under the right conditions, become a serious safety hazard by becoming blown debris by a helicopters rotor wash reaching an appreciable velocity that can cause serious injury to staff or bystanders. A good low cost alternative to Rock Salt for ice and snow melt purposes is a chemical known as "Urea". Urea, or carbamide, is an organic compound that is synthesized from natural gas. The primary use for urea is as a macronutrient ingredient in fertilizers where it provides a ready source of nitrogen. There are other commercial snow and ice melt products specifically designed for aircraft applications such as potassium acetate, sodium formate and glycol to name a few that may also be used. However, some of these products can be expensive and a thorough understanding of local EPA regulations is important. Prior to using any commercial products for removing snow and ice it is highly recommended that the helicopter's manufacture criteria be referred to for any potential compatibility issues that may exist. A long-term solution for snow and ice removal at heliports may be the incorporation of a snow melt system. This is something that is much easier to accomplish during the initial design phase of a heliport. Snow melt systems generally use either electrical heating elements imbedded in the concrete or heated glycol which is pumped through piping imbedded into the heliport itself. For additional wintertime RM Circular AC 150/520-30C, Ai tegies and recommendations refer to FAA Advisory inter Safety and Operations. HeliExperts International LLC ©2016 All Rights Reserved Page 12 DRAFT WMC Heliport Manual HEI-Hosp SAFETYAND TRAINING PROGRAM APPLICATION The purpose of the safety and training program is to familiarize all personnel with the hazards associated with heliport flight operations and helicopter transport. It also provides maintenance personnel with standard operating procedures for the ongoing upkeep and maintenance of the heliport. This manual and its information is designed to supplement all Flight Operations Departments that may operate at this facility as well as create standard operating procedures for the onsite heliport. Any helicopter specific hands on training should be conducted with the appropriate helicopter transport personnel. Any conflict arising between existing protocols and this manual should be resolved immediately between administrative staff and the appropriate representative from the helicopter flight program. Each member of the building support team, including authorized heliport manager(s), should be intimately familiar with the contents of this section of the Heliport Facility Manual. Following a reasonable time for review and study, the supervisor of each support service team will personally evaluate each team members capability with respect to the hazards associated with working around o7Rating helicopters and the responsibility to perform his or her duties in a�safe and professi nc�al manner. NO ONE shall be alloweAn or around the heliport during flight operations, unless they have been specifically trained by a qualified person. The training, testing and authorization of individuals may be administered and controlled by instituting a documented and written training checklist for both initial and annual recurrent training purposes. (This process is highly recommended) BASIC INFORMA'I ION: I HE HELICOPTER While each helicopter has its own distinct design and characteristics, the mechanics of control are basically the same. The single -rotor helicopter produces lift by rotating airfoils (rotor blades) at speeds of 350 to 500 revolutions per minute (rpm). These rotor blades are driven by an engine(s) through a transmission. While an airplane requires forward airspeed to produce lift over its wings, the helicopter need only rotate its blades to achieve the same results. To produce lift, the pilot merely raises the collective pitch control located on the left side of the pilot seat. This effectively changes the pitch angle of all rotor blades collectively, thereby increasing or decreasing the resultant lift. As the rotor blades revolve, they form a disc, called the rotor disc. The cyclic stick that is located in front of the pilot's seat controls the rotor disc tilt for directional control. To move the helicopter forward, the cyclic stick is moved forward, tilting the rotor disc only a few degrees down HeliExperts International LLC ©2016 All Rights Reserved Page 13 DRAFT WMC Heliport Manual HEI-Hosp in front. The resulting thrust pushes the helicopter forward. Movement of the cyclic control either laterally left or right or in the rearward direction results in a similar action, as the helicopter will then move in the desired direction. In forward flight, the cyclic stick controls forward speed, direction of flight, and, in coordination with the collective control, altitude. The anti -torque rotor, also known as the tail rotor, counteracts and controls the torque created by the main rotor. Without a tail rotor, the body of the helicopter would normally spin at a hover (with direction varying by helicopter model), reacting to the rotation of the main rotor blades. The tail rotor also provides heading control for turning while at a hover or in flight. Hovering turns are made as the pilot changes the pitch of the tail rotor blades by using the tail rotor pedals, located on the cockpit floor just in front of the pilot's seat. HAZARDS OF ROTATING BLADES There exists a definite hazard for blade contact to those not familiar with the procedures required for safe operations around a helicopter whose rotor blades are turning. The main rotor blades on certain types of helicopters can droop to below four feet above ground level when the aircraft is being started or stopped, i.e. slow moving blades. Being familiar with the various makes and models of helicopters that will ultimately utilize your facility and the required main and tail rotor clearances they require will improve overall operational safety. W Due to their high rotational rate the turning tail rotor blades of a helicopter can be invisible to the naked eye and should command great respect. Some tail rotor systems are only a foot or so above the ground and average about five feet in diameter. Extreme caution should be exercised when walking around an operating helicopter and personnel should NEVER walk toward the tail end of the helicopter or approach a running helicopter from the rear. Passing behind a running helicopter is extremely dangerous as the tail rotor extends beyond the end of the aircraft and the rotating blades are not easily visible. NEVER pass behind an operating helicopter! Always approach the helicopter in full view of the pilot and only after receiving his or her permission to do so. The tail rotor cannot be seen from the cockpit and is not generally lighted; as a result, it is even more difficult if not impossible to see at night. There are some specific models of helicopters that you may encounter that are only safe to approach and depart from the sides, not directly from the front of the helicopter. Knowing these differences is crucial to maintaining a safe working environment at the heliport. HeliExperts International LLC ©2016 All Rights Reserved Page 14 DRAFT WMC Heliport Manual HEI-Hosp PERSONNEL AROUND HELICOPTERS There should be a designated area clear of the helicopter landing and takeoff area where personnel assisting in the flight operation can safely wait for the helicopter to land or takeoff. This area should be identified with some type of signage and or visual markings on the pavement and should be included in both initial and annual recurrent training. As a general rule of thumb a safe distance for individuals near the heliport to remain clear is at least 200' from the Touchdown and Liftoff (TLOF) area. It must be made clear to all personnel connected with the program that no one, other than those properly briefed and trained, may approach an operating aircraft. Responsibility for this lies with the administration and is a basic requirement for helicopter safety. A strong commitment to safety must be made to protect everyone from the hazards of the rotating main and tail rotor blades. Who may approach the helicopter? 1. Authorized and trained personnel only. 2. Only the necessary number of individuals to accomplish the required task. When to approach the helicopter? 1. Only approach the helicopter after: a. The helicopter has touched down and; b. The engine speed has been reduced to idle and; c. When a pilot or another crew member has exited the helicopter and; d. When a visible and clear signal has been given from the pilot to approach. ii - - - - i - --- -- -- - - - r Approach from front, preferably from the 10 and 2 O'clock position or the sides as appropriate for the helicopter make and model being used. 2. Remain visible to the pilot at all times. 3. Do not run, always walk. 4. Never approach from or depart towards the tail of the aircraft. 5. The airspeed probe of the helicopter is generally a bare metal pointed tube with a whole in the center of it located at the front of the helicopter. They can be hot if the anti -ice heater for that probe has been activated. It is highly recommended not touch the airspeed probe at any time. HeliExperts International LLC ©2016 All Rights Reserved Page 15 DRAFT WMC Heliport Manual HEI-Hosp NOISE HAZARDS Helicopter engines, blades and transmissions produce a great deal of high frequency sound; therefore, continual close -in exposure can impair and damage hearing. Personnel in and around an operating helicopter should be provided and use appropriate hearing protection as spelled out by OSHA criteria. CAUTION helicopter noise can make verbal communication very difficult around the helicopter and this can lead to miscommunication and confusion. The typical high noise area is generally restricted to within 50' of the helicopter at ground idle but will be greater when aircraft are at full throttle, at a hover, taking off or landing. Members of the general public should never be within this area when the helicopter is running. Helicopter noise may cause disorientation and severe distraction to those not familiar with helicopters. Main rotor, tail rotor and engine noise, in addition to the engine exhaust, can distract personnel. Always use caution. DOWNWASH HAZARDS Helicopters can generate a significant amount of air flow during normal operations. From the perspective of ground safety, we are most concerned with the wind generated by the helicopters during hovering operations or slow flight, e.g. landing and takeoff. The figures below illustrate a typical helicopters downwash AKA "Rotor -Wash". The velocity of the rotor waste helicopter is dependent on its disc loading. As a general rule, larger heavier helicopters have higher disc loadings and therefore will develop higher downwash velocity. For example an S-76 (one of the larger helicopters in EMS service) has a horizontal velocity of about 40 MPH some 40' from the center of the rotor. This downwash can extend some distance, up to 3-4 rotor diameters away from the helicopter. Locations within this area of influence should be inventoried and kept clear of loose debris, persons and sensitive property during all operations. OUT OF GROUND EFFECT (OGE) Largo Hlade I I vol lex 4K 1 L I � HeliExperts International LLC ©2016 All Rights Reserved DRAFT WMC Heliport Manual IN GROUND EFFECT (IGE) Blade Tip No Wind Hover _ Vortex = Page 16 HEI-Hosp HELIPORT GENERAL SAFET The following guidelines are applicable to all staff members - 1. No unauthorized personnel are to be on the heliport any time the heliport is active. Only designated and trained personnel should be around the heliport. 2. No one is allowed on the heliport while the rotor blades are in motion unless directed by and specifically authorized by the pilot. 3. Never approach the helicopter until signaled by the pilot or other flight crew member. 4. At no time is anyone permitted near the tail of the aircraft. Certain helicopters also have hazards to the front of the helicopter. Be familiar with the different procedures needed for the type of aircraft utilizing your heliport.* 5. Always approach the aircraft in full view of the pilot.* 6. 7. 8. 9. 10 No smoking is permitted on the heliport or within 50' of the helicopter itself. No running is permitted on or in the vicinity of the heliport. No, hats, bed sheets, loose articles by or ingested by the helicopter shy Do not throw anything toward or frc objects and debris that could be blown on the heliport.* Only properly trained and qualified personnel should be allowed to assist with the boarding of passengers from a running helicopter.* 11. Do not lift anything higher than eye%�Mft6n near the helicopter.* 12. No equipment is to be under the rotor disc of the helicopter at any time.* 13. During night operations, care should be taken that any lights, floodlights, flashbulbs, etc. be pointed away from the aircraft while it is landing or taking off. 14. Helicopters should never be left unattended at the heliport. There should always be a crewmember or security staff member at the helicopter at all times. Helicopters by their very nature are subject to the curious. 15. Be familiar with emergency action plans that include provisions for a helicopter mishap on or in the vicinity of the heliport. Be knowledgeable of, and able to perform, assigned duties. (*) denotes items where the procedures for a helicopter parked with the blades stopped do not pose the same need for extreme caution. HeliExperts International LLC ©2016 All Rights Reserved Page 17 DRAFT WMC Heliport Manual HEI-Hosp VAIL VALLEYMEDICAL CENTER EMERGENCYACT/ON PLAN PROCEDURES & NOTIFICATIONS IN THE EVENT OF AN ACCIDENT! 1. Communications: The heliport security person on duty will contact the appropriate public emergency agencies (i.e., fire or police department) by dialing 911 and advise them of the exact emergency, where it is located, what assistance is needed, and if there are any injuries. If assistance is needed other than on the heliport, refer to the Area Map with labels posted in the heliport document cabinet for appropriate area and street names. The authorized helipad manager is required to carry a radio at all times and a hard line telephone is located in the main building office which also serves as the Helistop office. If there are injuries to any persons, the security person will assist in a manner consistent with the situation and capabilities of that person and training received. 2. Fires: The authorized helipad security person will attempt to control any small fires with the portable fire extinguishers and assist in the safe evacuation of any crew, passengers or other personnel. This also applies to fires not associated with the helicopter or heliport. 3. Follow-up: Property management will then coordinate follow-up efforts with the following public safety agencies as needed: Vail Police, Department: (XXX) xxx-xxxx Vail Fire Department: (XXX) xxx-xxxx N01". 911 for urgent communications 4. Aviation Notifications: After the situation is under control, if the accident involves substantial damage to the aircraft or personal injury, notify the following: FAA Flight Standards District Office: Denver FSDO National Transportation Safety Board (NTSB): 24-hour Response Operations Center (ROC) HeliExperts International LLC ©2016 All Rights Reserved DRAFT VVMC Heliport Manual (800) 847-3808 (844) 373-9922 Page 18 HEI-Hosp HELIPORT Emergency Action Plan - Cont. 5. Reporting: If there is doubt about the need to report the accident, call any of the above agencies with a brief description of the circumstances to determine whether or not a formal report is required. 6. Crash Site: In the event of a serious aircraft accident, property management or their designee will ensure the crash site is preserved until the NTSB or its authorized representative takes custody of the wreckage and establishes control of the site. The following items are standard NTSB protocols that should be followed. 7. Establish a Perimeter • Protect property • Prevent the disturbance of wreckage and debris except to preserve life, rescue the injured, or protect the wreckage from further damage • Protect and preserve ground scars and marks made by the aircraft • Admit Public Safety Personnel access to the wreckage to the extent necessary to preserve life, and/or stabilize HAZMAT • Maintain a record of personnel who ter the ac 'nt site 8. Prior to NTSB Arrival on Scene Re rict Acc ss only to Authorized Personnel • FAA • Police/Fire/EMS • Medical Examiner/Coroner • Other Emergency Services Agencie NOTE: Wh he rI notification to the NTSB by the operator of the aircraft is required under NTS 0-4, some state regulations require the licensees or their agents to report ALL aircraft accidents/incidents on or near their facility to the local police and the State Aeronautics Authority. MEDICAL EMERGENCIES — If the emergency does not involve the helicopter; follow the normal building management procedures for addressing the medical emergency. DANGEROUS GOODS — These materials are not anticipated to be on the heliport. In the event they are on the heliport; please contact the Security Department. NATURAL DISASTERS & SECURITY ISSUES — Reference building management's published formal or informal policy and procedures. "NOTE. The Fire and Police Department are the leads in the event of an emergency and in charge of the scene upon arrival. HeliExperts International LLC ©2016 All Rights Reserved Page 19 DRAFT WMC Heliport Manual HEI-Hosp VAIL VALLEYMEDICAL CENTER EMERGENCY GRID MAP IA W NFPA-418 (To be posted at Heliport & at local first responders' stations) Grid squares are 500'X 500 ; total grid is 4, 000'X 4, 000' HeliExperts International LLC ©2016 All Rights Reserved Page 20 DRAFT WMC Heliport Manual HEI-Hosp HELIPORT EMERGENCYPLANN/NG AND TRA/N/NG SECT/ON //A/W NFPA 418 Items not already covered in this manual will be jointly developed with Philadelphia 76ers Camden Training Facility administration, fire safety professionals and local public safety agencies and included as either supplements or additions to this manual. Some of these already exist in the system and need only to be incorporated or referenced. Examples include medical emergencies, fires and natural disasters. Appropriate details concerning emergency planning and interface with first responders can only be developed as a result of a one on one team effort. NFPA-418 / Annex B Heliport Emerge cy Planning and Training for Safety PmWel This annex is not a part of the requirements of this NFPA document but is included for informational purposes. B.1 General. If safety personnel are provided at a heliport, the heliport operator should provide initial and recurrent training aimed at providing the safety personnel with the knowledge and skills necessary to deal effectively with an emergency at the heliport. B.1.1 The training should address, at least, the following subjects: 1. Operation of the heliport 2. Safety procedures around helicopters during ground operations 3. Communication systems at the heliport 4. Heliport emergency plan B.1.2 Heliport emergency planning is the process of preparing a heliport to cope with an emergency that takes place at the heliport or in its vicinity. The following are examples of heliport emergencies: 1. Aircraft emergencies, such as crashes on or off the heliport 2. Medical emergencies 3. Dangerous goods occurrences 4. Fires 5. Natural disasters B.1.3 The purpose of heliport emergency planning is to minimize the impact of an emergency by saving lives and maintaining aircraft operations. HeliExperts International LLC ©2016 All Rights Reserved Page 21 DRAFT WMC Heliport Manual HEI-Hosp B.1.4 The heliport emergency plan sets out the procedures for coordinating the response of heliport agencies or services (e.g., air traffic services unit, fire -fighting services, heliport administration, medical and ambulance services, aircraft operators, security services, and police) and the response of agencies in the surrounding community (fire departments, police, medical and ambulance services, hospitals, military, and harbor patrol or Coast Guard) that could be of assistance in responding to the emergency. B.1.4.1 A heliport emergency response plan should be established at a heliport. B.1.4.2 The plan should identify agencies that, in the opinion of the heliport operator, could be of assistance in responding to an emergency at the heliport or in its vicinity. B.1.4.3 The plan should specify the procedures for at least the following emergencies: 1. Aircraft crash or other accident within the heliport perimeter 2. Aircraft crash outside the heliport perimeter 3. Trauma injury to personnel 4. Medical emergencies B.1.4.4 Where an approach/departure path at a heliport is located over water, the plan should identify which agency is responsible, for coordinating rescue in the event of an aircraft ditching and indicate how to contact that agency. B.1.4.5 The plan should include, at a minile, the following information: 1. Types of emergencies planned for 2. How to initiate the plan for each emergency specified 3. Names of agencies on and off the heliport to contact for each type of emergency, with telephone numbers or other contact information 4. Role of each agency responding to each type of emergency 5. List of pertinent and available on -heliport services with telephone numbers or other contact information 6. Copies of any agreements 07th other agencies for mutual aid and the provision of emergency services 7. Grid map of the heliport and its immediate vicinity 8. Use of any of the following equipment, if that equipment is provided at the heliport: a. Portable extinguishers b. Fire hoses, nozzles, and other similar appliances c. Extinguishing agents B.1.4.6 A heliport operator should consult all agencies identified in the plan about their role in the plan. HeliExperts International LLC ©2016 All Rights Reserved Page 22 DRAFT WMC Heliport Manual HEI-Hosp B.1.4.7 The plan should be reviewed and the information in it updated yearly by the heliport operator. B.1.4.8 A test of the emergency response plan should be carried out at least once every 3 years at a heliport that provides a scheduled service for the transport of passengers. B.1.4.9 At a rooftop heliport, at least one person who has received the training described in this annex should be available during aircraft operations. HeliExperts International LLC ©2016 All Rights Reserved Page 23 DRAFT WMC Heliport Manual HEI-Hosp • A • Lat/Lon 390 38'37.95" N 1060 22'53.81" W (estimated) 390 38.633' N 1060 22.897' W (NAD 83) 39.6438760 N 106.3816150 W Address 181 West Meadow Dr., Vail, CO 81657 Description: WMC is located on the northwest side of Vail south of 1-70. WMC heliport is a rooftop heliport on the east tower. TLOF 1 46' x 46' 1 FATO 1 85' x 85' 1 MGW 1 15,000 lbs. CITE 1N1=nMMATInAI Ground Elevated X Surface Type Concrete Elev. 8,250 ft. Variation 1 90 W I Nrst Wx / KEGE 135.575 Preferred App/Dep App/DePath 1 2800/1000 0600/2400 Windsock I Yes Fenced Site Yes Security Yes Fire Suppression Yes I (type) Foam System Windsock X Perimeter X Lead-in Flood X Beacon X Glide Sloae PCL VHF I X I UHF I I Simplex I X Duplex xxx xxxxxx@xxxxx. com I 800Mhz Cell: Transmit PL 123.025 Multicom na DPL na Receive 123.025 Multicom PL na DPL na .� -. Manager: Mr. xxxx xxxxxxx Email: xxx xxxxxx@xxxxx. com Office: (xxx) xxx-xxxx Cell: (xxx) xxx-xxxx Securit . (xxx) xxx-xxxx NOTES: Heliport is "Private", prior permission to land is required. DRAFT/Pilot Information Briefing Sheet Last Updated: 12/5/2016 Page 1 of 2 Produced by HeliExperts International LLC ©2016 All Rights Reserved E 5 HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE LANDING AGREEMENT FOR HELICOPTER OPERATIONS By and Among <Helico ter Operators Name G• Here> And <Entity having ow"n011p & liability of heliport> HeliExperts International LLC ©2016 All Rights Reserved Page 1 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE DATE: xx/xx/xxxx LANDING AGREEMENT FOR HELICOPTER SERVICES This Agreement is made and entered into on this _ day of XX/XX/.XXXX, to be effective as of the X day of XX/XXXX, by and among (HELICOPTER VENDOR) an (state) not-for-profit / for profit corporation ("DBA"), (Aircraft vendor Name), a FAA Part 135 Certificate Holder ("DBA)" and together with (HELICOPTER VENDOR) "PROVIDER"), and THE XXXXXXXXX HELIPORT OWNER, an (state) not-for-profit/ for profit corporation. (PROVIDER and OWNER are sometimes referred to in this Agreement individually as a "Party" and collectively as the "Parties.") RECITALS A. WHEREAS PROVIDER is engaged in the busin ovi n helicopter services; 9 P , B. WHEREAS, HELIPORT WNER is engaged in the busin of operating a heliport; C. WHEREAS, HELIPORT OWNER has established certain policies, procedures, criteria and requirements that helicoumkpr providers must comply with at all times in order to be eligible to land on the helipad situated on their property at (Address here, City, State) (the "Helipad") as part of HELIPORT OWNERS helicopter transport program (the "Program"); D. WHEREAS, in order to qualify to land on the Helipad, PROVIDER is entering into this Agreement; NOW, THEREFORE, in consideration of the foregoing, and in consideration of the mutual covenants and obligations set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows: HeliExperts International LLC ©2016 All Rights Reserved Page 2 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE 1. BASIC TERMS AND CONDITIONS 1.1. GENERAL CRITERIA FOR HELICOPTER PROGRAM. PROVIDER acknowledges and agrees that the following are HELIPORT OWNERS general criteria for a HELICOPTER Program transport of a passengers to HELIPORT and agrees to comply fully with such criteria at all times: (a) Helicopter transport may be conducted only by those vendors who have been prescreened and authorized by the HELIPORT OWNER. (b) The Helipad will be used only by the HELIPORT OWNER and those additional entities it designates. (d) The Helipad is able to accommodate only one aircraft at a time for landing or take -off. If the occasion arse*re two helicopters request approach to the Helipad and the first cannot IVddanddtake off before the arrival of the second and there is not 014ptable paation Awe, the second requesting helicopter will be re%&d to orbit until the pad is clear or locate to an approved alternative landing site. (e) HELIPORT OWNER believes that it can best insure the safety its customers, clients and staff by permitting pilots to base their aviation decisions solely on criteria that implicate fIi ht safety (such as current and forecast weather patterns and phenomenon to include but not limited to; visibility, ceiling height and winds, as well as route of travel, etc (f) A PROVIDER's decision on the feasibility of transport due to weather or safety concerns will be final. However, if helicopter transport is denied due to weather or safety concerns that appear to have dissipated; parties may make one subsequent request to PROVIDER, assuming transport by other means has not yet been accomplished. HeliExperts International LLC ©2016 All Rights Reserved Page 3 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE 1.2. RELATIONSHIP OF THE PARTIES. The relationship of the Parties is that of independent contractors. Nothing in this Agreement is intended or will be construed as creating any kind of partnership, joint venture, or agency relationship between the Parties. Neither PROVIDER nor its employees, agents or subcontractors, if any, will in any way be deemed to be employees, agents or subcontractors of HELIPORT OWNER. Likewise, neither HELIPORT OWNER nor its employees, agents or subcontractors, if any, will be deemed to be employees, agents or subcontractors of PROVIDER. Nothing in this Agreement or otherwise will be construed to imply that PROVIDER is an exclusive provider or preferred provider of helicopter services for the Program. 1.3. TERM. Subject to the termination provisions contained herein in Section 1.4, this Agreement will be in effect commencing XX/XX/XXXX and continuing indefinitely (the "Term"). 1.4. TERMINATION. Either Party may terminate this Agreement upon thirty (30) days written notice to the other Party, without cause and without penalty. In the event of such termination, PROVIDER will forfeit all rights to land on the Helipad. In addition, at any time during the Term of this Agreement, HELIP� *OWNER may, in its sole discretion, terminate this Agreement, without penalty, upon oral notice, followed by prompt written notice, if HELIPORT OWNER deems that PROVIDER has not complied with the terms and conditions of this Agreement or any of HELIPORT OWNER applicable policies and procedures or if HELIPORT OWNER deems it to be in the best interest or safety of its customers, clients, staff or neighbors, and any right PROVIDER has or may claim to have to land on the Helipad will cease immediately upon such oral notice. 1.5. BILLING AND CHARGES FOR HELICOPTER SERVICES. Other than in the case of a Helicopter Emergency Medical Services (HEMS) transports, PROVIDER will seek HeliExperts International LLC ©2016 All Rights Reserved Page 4 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE payment for all services relating to the transport of passengers by directly billing and collecting from the clients and other persons for whose benefit such services are provided under this Agreement. 2. PROVIDER'S OBLIGATIONS AND RESPONSIBILITIES In order to be eligible to land at the Helipad, PROVIDER must comply at all times with each of the following provisions: 2.1. AIRCRAFT. PROVIDER may utilize only helicopters that meet the following minimum equipment requirements: PF (b) PROVIDER must operate under Part 135 registration for all flights in or out of the Helipad and compliance with respect t ent, training, FAA weather restrictions, qualifications of periknel and maintenance of aircraft. (c) PROVIDER must comply wit operators' approved operations specifications and manufactures operational lima r specific helicopter make and model. 2.2 PILOTS AND MECHANICS. PROVIDER will provide pilots and mechanics to staff its program that are in compliance with PROVIDER standards and the regulations of the U.S. Federal Aviation Administration ("FAA"). Each pilot will be factory trained or equivalent in helicopter transport and will demonstrate developed proficiency (day and night) in the applicable aircraft. Each pilot will maintain currency in the aircraft and possess, at a minimum, an FAA commercial license for aircraft type. In addition to all FAA -mandated training and currency requirements, no pilot may utilize the Helipad unless and until that pilot has completed the following training and education requirements: (a) Completion of HELIPORT OWNERS online training program (once the program is available and HELIPORT OWNER has notified PROVIDER of its availability); HeliExperts International LLC ©2016 All Rights Reserved Page 5 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE (b) Review of the online policies and the online training program (once available) within the preceding three hundred sixty (360) days; and (c) Any other requirement subsequently established by HELIPORT OWNER and communicated in writing to PROVIDER. PROVIDER will provide FAA -licensed airframe and power plant mechanics as necessary for the safe and efficient maintenance of its aircraft. Each mechanic will have appropriate maintenance experience and factory training or its equivalent on the make and model of the aircraft. 2.3. MISSION READINESS. PROVIDER agrees to keep its aircraft in a state of mission readiness. Mission readiness will mean that the aircraft and pilot will be available 24 hours per day, 7 days per week, to respond to all flight requests, subject to the regulations of the FAA, weather conditions, unforeseeable 4culties, or maintenance procedures or problems. PROVIDER will maintain its aircra tin accordance with its regular high maintenance standards, FAA requiremen , an PROVID-appro*nspection program. PROVIDER will perform scheduled, unschedul and routine daily maintenance on the aircraft as expeditiously as possible and maintain documentation of performance of such activities. PROVIDER will perform or cause to be performed, whenever deemed necessary by PROVIDER and as may be required by the FAA or other governmental authority having jurisdiction over the operation of the aircraft: (a) all major overhaul on the aircraft; and (b) all engine overhaul, inspection and maintenance service. 2.4. ENVIRONMENTAL LIMITATIONS AND TRANSPORT PROCEDURES. PROVIDER must comply at all times with the environmental limitations and transport procedures established by HELIPORT OWNER, when arriving and departing the Helipad. Such environmental limitations and transport procedures may be changed, from time to time, by HeliExperts International LLC ©2016 All Rights Reserved Page 6 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE HELIPORT OWNER through written notice to PROVIDER. Until written notice of a change, the following environmental limitations and transport procedures apply to the Helipad: (a) Pilots must utilize nearest certifed automated weather observation system to obtain pertinent information prior to arrival at and departure from HELIPORT, and must diligently monitor weather during approach and departure. (b) No flights to or from the Helipad may be conducted if wind velocity at the heliport exceeds xxxxxxxx (XX) knots. (c) No flights to or from the Helipad may be conducted if the gust spread at the heliport exceeds xxxxxxxxx (XX) knots. (d) Flights to or from the Helipad may be conducted only when FAA weather minimums prevail. (e) All flights to or from the Heliparl be conducted under the appropriate FAA IN Part 91 or 135 certificate f rporate or for hire operations. (f) For safety reasons, loading or u ding of passengers on the Helipad while helicopter rotor blades are rotating will be done at flight idle or with the engine off and the rotor blades at a full to . (g) PROVIDER's jVmunication cen er must notify the HELIPORT OWNER communication center of the estimated time of the helicopter's arrival at least ten (10) minutes in advance of estimated arrival at HELIPORT. (h) At times there are requests for filming or photographing a landing/takeoff or for tours of the Helipad. HELIPORT OWNER staff will make all decisions regarding such requests and will coordinate these requests with PROVIDER. If such request is granted, a member of the HELIPORT OWNER Security will escort any third party. HeliExperts International LLC ©2016 All Rights Reserved Page 7 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE (i) HELIPORT OWNER Helipad Disaster Plan, which will be attached as part of HELIPORT OWNERS online training program, will be followed in the event of a fire or other emergency on the Helipad. (j) PROVIDER will make its personnel available to attend HELIPORT OWNERS Heliport Review Committee upon reasonable notice and will provide data and information reasonably requested by such Committee. 2.5. PROVIDER'S OPERATIONAL CONTROL. Subject to the provision of Section 2.4, at all times PROVIDER will have operational control of the aviation aspects of a flight and will have sole and exclusive authority over initiating, conducting or terminating each flight of all aircraft. All requests for flights will be subject to and conducted in accordance with PROVIDER's operational procedures. The erating an aircraft will be in command of the aircraft at all times. No flight will commencentil ah -d unless the pilot is satisfied, at his sole discretion, that the aircraft ichanically s aircraft is properly loaded, the weather, Helipad, airport and any other conditions necessary for safe flight are acceptable. The pilot, in his sole discretion, may unilaterally make any changes prior to, or while in flight, to accommo in weather, air traffic, FAA directive, mechanical problems or other matters affecting the safety of the flight. Notwithstanding the foregoing, HELIPORT OWNER may, at its sole discretion, suspend operations and flight activity at the Helipad, when in its opinion a significant safety risk exists, including but not limited to, interruption of fire protection or spill control systems and/or hazardous material spills. HELIPORT OWNER may close the Helipad and/or suspend operations, as necessary and appropriate, to perform maintenance and repair of the Helipad. During such periods, all flight activity will be transferred to an alternate landing site. HeliExperts International LLC ©2016 All Rights Reserved Page 8 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE 2.6. PROGRAM DIRECTION. PROVIDER will designate one person to oversee the operation of, and be the point of contact for HELIPORT OWNER, for all matters relating to PROVIDER's responsibilities as stated in this Agreement. 2.7. CERTIFICATIONS. PROVIDER must maintain FAA Part 135 approval, and PROVIDER must comply with any applicable (state) Department of Transportation or local covenants pertaining to helicopter operations HELIPORT OWNER encourages PROVIDER to maintain the following additional certifications or memberships: (a) National Business Aviation Association (NBAA); (b) International Standards for Business Aircraft �Ierations (IS-BAO); and (c) (state/regional) Association of helicopter ices chapter membership. 2.9. SAFETY MANAGEMENT SYSTEA & RISK ASSESSMENT PROGRAM. PROVIDER must utilize a formalized safety management system and risk assessment tool that identifies potential hazards and creates objective criteria to measure the risk of transport, as provided in FAA InFO 07015 and otherwise known as a Risk Assessment Program, and must provide to HELIPORT OWNER written evidence of such Program annually. HELIPORT OWNER encourages PROVIDER to establish and operate a Safety Management System, as contemplated by FAA AC 120-92. PROVIDER should provide to HELIPORT OWNER written evidence of any Safety Management System it establishes. 2.10. HELIPORT OWNER POLICIES AND PROCEDURES. HELIPORT OWNER has adopted the policies and procedures applicable to its transport program that are outlined in this Agreement and will be attached to its online training program. From time to time, HELIPORT OWNER may, at its discretion, amend or revise such existing policies and procedures or develop and implement new policies and procedures as necessary and appropriate to facilitate HeliExperts International LLC ©2016 All Rights Reserved Page 9 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE the safe, environmentally sound and efficient operation and maintenance of the Helipad and shall provide PROVIDER with advance notice of any such amendments or revisions. If requested, PROVIDER will cooperate with and assist HELIPORT OWNER in the amendment, revision, development or implementation of such policies and procedures. PROVIDER hereby covenants and agrees to comply at all times with HELIPORT OWNER'S policies and procedures regarding the transport Program. 3. INSURANCE 4& 3.1. PROVIDER INSURANCE REQUIREMENTS. P OVIDER will, during the Term, maintain the following minimum insurance coverage: (a) All risk ground and flight aircraft hull insurance. (b) Aircraft Liability coverage providing liability insurance for property damage, personal injuries to passengers, staff, clients, defense, and third -party liability protection of at least $50,000,000.00 per occurrence, with no sublimits for property damage or third -party liability, and no passenger sublimits below $2,000,000.00. mob, Is (c) Comprehensive general liability and excess liability insurance (either in a single policy or a combination of primary insurance or self-insurance and excess or umbrella insurance) in amounts of not less than $10,000,000 combined. (d) Workers' compensation insurance for its employees in accordance with applicable Illinois requirements and standards. (e) Other (1) Additional Insured Status: HELIPORT OWNER (along with its affiliates, officers, directors, trustees, agents, volunteers and employees) shall be named HeliExperts International LLC ©2016 All Rights Reserved Page 10 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE as additional insureds under PROVIDER's Aircraft Liability coverage and its comprehensive general liability and excess policies. (2) Insurance Certificate: PROVIDER shall furnish to HELIPORT OWNER insurance certificates that clearly identify all insurance coverages. (3) Notice of Cancellation: No insurance coverage shall be suspended, voided, canceled or reduced in coverage in limits except after thirty (30) days' prior written notice to HELIPORT OWNER. 3.2. HELIPORT OWNER INSURANCE REQUIREMENTS. HELIPORT OWNER will, during the Term, maintain the following minimum insurance coverge: (a) Heliport Premises Liability (either in a single policy or a combination of primary and excess or umbrella insurance) in amounts of not less than $xx,xxx,xxx. (b) Comprehensive general liability insurance (either in a single policy or a combination of primary and excess or umbrella insurance) in amounts of not less than $xx,xxx,xxx. (c) Workers' compensation insurance for its employees in accordance with applicable state requirements standards. (d) Other (1) Additional Insured Status: PROVIDER (along with its affiliates, officers, directors, trustees, agents, volunteers and employees) shall be named as additional insureds under HELIPORT OWNERS primary Heliport Premises Liability insurance policy in the amount of $xx million. (2) Insurance Certificate: HELIPORT OWNER shall furnish to PROVIDER insurance certificates that clearly identify all insurance coverages. HeliExperts International LLC ©2016 All Rights Reserved Page 11 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE (3) Notice of Cancellation: No insurance coverage shall be suspended, voided, canceled or reduced in coverage in limits except after thirty (30) days' prior written notice to PROVIDER. 4. GENERAL CONDITIONS 4.1. REPRESENTATIONS, WARRANTIES AND COVENANTS. The Party indicated below hereby represents, warrants and covenants as follows: (a) PROVIDER will comply with all FAA regulations pertaining to helicopter operations and, in that connection, PROVIDEROdrmeets esents that ea aircraft, pilot and mechanic is properly licensed and certified or excee s minimum requirements as set forth in the applicable FAA regulations. (b) PROVIDER will obtain, and will maintain and keep in force, all consents, licenses, permits, approvals and authorization of federal, state and local governmental authorities which may be required to execute, deliver and perform its obligations under this Agreement and to provide helicopter services. (c) (Vendor Provider) is a not-fo ofit / for profit corporation, duly organized, validly ' existing, and in good standing under the laws of the State of xxxxxxx and has the power and authority to execute, deliver and perform its obligations under this Agreement. (Part 135 Vendor) is a corporation duly organized, validly existing, and in good standing under the laws of the State of xxxxxxx and has the power and authority to execute, deliver and perform its obligations under this Agreement. (d) HELIPORT OWNER is a for-profit corporation, duly organized, validly existing, and in good standing under the laws of the State of xxxxxxxx, and has the power HeliExperts International LLC ©2016 All Rights Reserved Page 12 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE and authority to execute, deliver and perform its obligations under this Agreement. (e) The execution, delivery and performance of PROVIDER of this Agreement have been authorized by all necessary corporate action on the part of PROVIDER. (f) The execution, delivery and performance of HELIPORT OWNER of this Agreement have been authorized by all necessary corporate action on the part of HELIPORT OWNER. 4.2. THIRD PARTY BENEFICIARIES. Nothing in this Agreement, expressed or implied, is intended to confer on any person other than the Parties hereto or their respective successors and permitted assigns, any rights, remedies, obligations or liabilities under or by reason of this Agreement. IR 4.3. ASSIGNMENT. Neither Part will assign t' Agr prit, in whole or in part, without the prior written consent of the other. 4.4. ENTIRE AGREEMENT. This Agreement represents the entire Agreement between the Parties, all other prior agree ' g merged herein, and this Agreement will not be modified except in writing signed by the Party against whom such modification is sought to be enforced. 4.5. GOVERNING LAW. This Agreement will be governed by and construed in accordance with the laws of the State of xxxxxxxx. 4.6. NOTICE. Any notices, demand or communication required or permitted to be given hereunder will be deemed effectively given when personally delivered, when actually received by guaranteed overnight delivery service, or five (5) business days after being HeliExperts International LLC ©2016 All Rights Reserved Page 13 of 14 Draft Example of Heliport Landing Agreement HELIEXPERTS LANDING AREA AGREEMENT DRAFT EXAMPLE deposited in the United States mail, with postage prepaid thereon, sent certified or registered mail, return receipt requested, and in all such cases addressed as follows: If to Heliport Owner XXXXXXXXX Heliport of (City) From XX/XX/XX: Attn: Chief Nurse Executive Address 1 Address 2 City, State Zip With a copy to: XXXXXXXXXX Heliport of (City) Attn: General Counsel Address 1 Address 2 City, State Zip If to PROVIDER: Vendor Attn: Operations Director Address 1 Address 2 City, State Zip IN WITNESS HEREOF, the Parties, through their respective undersigned authorized officers, have duly executed this Agreement the day and year first written above. Helicopter Vendor THE XXXXXXXXXXXXXXXX Heliport To be known as of XX/XX/XXXX as the XXXXX Helipad of (City) By: By: Its: HeliExperts International LLC ©2016 All Rights Reserved Page 14 of 14 Draft Example of Heliport Landing Agreement \ , U � y� minim MEMME NOSES MEMEN ammom pm m PH =FSm E2 MINIM 0 moms ■ KW WFeao" odOJ'Jd,',o a A L996800'1'BA'M M 96BIUOAJ S 08 6 S O �■n ■■■ w NOIlIOOVONIM1SV3 azUO SEMEN D�� - vviaF �o b3 'IN30IV003WA311VA11VA Q _ a MINIM j01 0- moms L9968 00'IIBA'AA M 96BIUOAJ S 08 w 0 moon moms W, NOII GGV ONIM ISV3 2w SEMEN Del, H3 IN30 IVOI(13W A311VA IIVA -) < 2 0 Z' Z < z z o z < z< KI �FQ " N 0FOWiN0IIGGVONIM1SV3 ■ _Qax—W oo " o2�dOOdJ,oo5 L996800'IIBA'M M 96BIUOAJ S 08■oms ■■n ■■■■ 2 - SEMEN Del, �'Jdy,y,' o b3 QIN30IVO103WA311VAIIVA■I■I■ 3 a 0 0 �.m O`- MINIM 0o moms �01 L9968 00'IIBA'AA M 96BIUOAJ S 08 w moon Iowa W, NOII GGV ONIM ISV3 2w SEMEN Del, H3 IN30 IVOI(13W A311VA IIVA 0 K3 MINIM SEMEN LgM 00 11BA'AA M 96BIUOAJ S 08 moos u. 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LU � 3 L591800P A' M pJ afiaryoij 588 L s j1mmims II��� � �s�d22a a' I E oCD p = Yi N011lddtl JNIM 1Stl3 SOMME aQ - H - ¢ H31N301V0103W X3l1VAIIVn � Lf (7 w= _ LU Y 77 a a W r z wi � . 1 all A e e e eeee wi e w, d Lu a 0 LU � 3 s LUwW Yi d - H - ¢ 5 H aR W � a LU LUwW EERIE 0 0 0 1 O N 0N0I.LIGGV 0 E E)NIM.LSV3 SOMME aQ H311430 IVOI(13W A311VA lIVA Lij 0 Fo� I E Fo� I VVMC East Wing Conditional Use Permit Preliminary Environmental Impact Assessment for Proposed Heliport Background and Environmental Impact Report Process The 2015 Vail Valley Medical Center Site Specific Master Redevelopment Plan (Master Plan) includes a chapter dedicated to the discussion of the Emergency Helipad. Among other things, the Master Plan states that "an Environmental Impact Report will be provided as an element of the CUP application". Chapter 12 — Environmental Impact Report of the Town's Zoning Regulations outlines requirements, standards and procedures for environmental impact reports. Among other things, Chapter 12 outlines a preliminary environmental assessment (PEA) process. The PEA is a step that occurs prior to the completion of a full EIR and is intended to determine, at a preliminary level, if a project may have "an insignificant impact on the environment". If a finding of insignificant impact is made the subject project is exempt from the full EIR process. Section 12-12-3 C. describes the PEA - "A project which, on the basis of a preliminary environmental assessment covering each of the factors prescribed in section 12-12-2 of this chapter is found to have an insignificant impact on the environment. The preliminary environmental assessment and the finding on environmental impact shall be made by the administrator." The PEA outlined below is Vail Valley Medical Center's (VVMC) initial step in addressing the Master Plan requirement to provide an EIR as an element of the CUP. If, in accordance with the provisions of 12-12-3 C. a finding of "insignificant impact on the environment" is made, the East Wing CUP will be exempt from completing a full EIR. If it is determined that the project could result in significant environmental impacts a full EIR will be required. Description of Proposed Heliport Existing Heliport For many decades VVMC has utilized an off-site helipad located on the north side of the South Frontage Road just west of the Town of Vail Municipal building. The heliport is located on land owned by the Colorado Department of Transportation. While a serviceable helipad, its off-site location necessitates patients being transported via ambulance between the heliport and Preliminary Environmental Assessment VVMC East Wing Expansion/Heliport VVMC. The diagram on the following page depicts the existing heliport and the proposed heliport location. VVMC Master Plan 4 V Existing location ,-• 1, pad The need for ambulance transport is less than desirable due to the potential risk to the patient, the time necessary for the transport and the demands transport places on local emergency service providers. For these and other reasons, the Master Plan goal for VVMC's heliport is: Establish an emergency helipad within the VVMC campus that is located to provide direct internal connection to the new Emergency Department and with sensitivity to the surrounding neighborhood. The Master Plan also provides general recommendations for the location and height of the on- site heliport. The recommended location is at the north end of the East Wing along the South Frontage Road and to be at a height of approximately 75'. This location and height was determined to allow for helicopter flight paths that minimize impact on the future development of the Evergreen Hotel and the Town's municipal site and to locate the heliport as far from neighboring residential areas as possible. Preliminary Environmental Assessment 2 VVMC East Wing Expansion/Heliport Description of proposed heliport The proposed heliport is located on the rooftop of the northern most portion of the east wing. The landing pad itself is 46' in diameter and is at a height +/-74' above the elevation of the main entry to the East Wing. Access to the pad is provided by elevator and two stairwells that link directly to the new Emergency Department below. The proposed heliport is located approximately 200' south of the existing heliport. More detailed information on the heliport is provided in the full CUP submittal that has been provided under separate cover. The rendering below depicts the proposed heliport. Operations/anticipated utilization The heliport will be privately owned (byVVMC) and its use will be limited to emergency helicopters only. All emergency helicopter operators utilizing the heliport will need VVMC approval to do so and all providers will be required to adhere to operating procedures that will be established byVVMC. A draft outline of operating procedures has been provided with the CUP submittal. The vast majority of all helicopter flights involve the transport of patients from Vail to hospitals in Denver. While patients are occasionally flown to Vail for treatment, this occurs very infrequently. While the number of helicopter transports varies from year to year, historically Preliminary Environmental Assessment 3 VVMC East Wing Expansion/Heliport VVMC has averaged approximately 70 air transports per year (a handful of there are airplane transports out of Eagle). As of July 10, VVMC has had 28 helicopter transports in 2017. Preliminary Environmental Assessment As outlined in Section 12-12-3 C., the preliminary environmental assessment is to be made based on the environmental factors listed in Section 12-12-2. These factors are listed below, along with response to how the project may affect these factors. Note that this evaluation addresses the potential impacts from the heliport only, no considerations are made relative to other aspects of the proposed East Wing expansion. A. Alters an ecological unit or land form, such as a ridgeline, saddle, draw, ravine, hillside, cliff, slope, creek, marsh, watercourse, or other natural landform feature. Response The heliport is located on the roof of a building that will be constructed on land that is currently in a developed condition (existing parking structure and surface parking lot). As such the project will have no effect on the factors listed above. B. Directly or indirectly affects a wildlife habitat, feeding, or nesting ground. Response There is no wildlife habitat, feeding or nesting ground at or near the project area. As such the project will have no effect on the factors listed above. C. Alters or removes native grasses, trees, shrubs, or other vegetative cover. Response The heliport is located on the roof of a building that will be constructed on land that is currently in a developed condition (existing parking structure and surface parking lot). While a small strip of landscaping will be removed, no native grasses, trees, shrubs or other vegetative cover will be affected. D. Affects the appearance or character of a significant scenic area or resource, or involves buildings or other structures that are of a size, bulk, or scale that would be in marked contrast to natural or existing urban features. Response The project is located along the South Frontage Road and proximate to the interstate highway system, it will not affect scenic areas or resources. The height and scale of the heliport and the building below is consistent with the height of other buildings located along South Frontage Road (The Lion, Four Seasons, Solaris) and is within the height limit of prescribed by zoning for the neighboring Evergreen Lodge. The heliport is not in marked contrast to natural or existing urban features. Preliminary Environmental Assessment 4 VVMC East Wing Expansion/Heliport E. Potentially results in avalanche, landslide, siltation, settlement, flood, or other land form change or hazard to health and safety. Response The heliport is not located in any geologically sensitive areas (based on Town of Vail mapping of geologic hazards). As such the project will have no effect on the factors listed above. F. Discharges toxic or thermally abnormal substances, or involves use of herbicides or pesticides, or emits smoke, gas, steam, dust, or other particulate matter. Response The heliport will not discharge toxic or thermally abnormal substances, involve the use of herbicides or pesticides, or emit smoke, gas steam dust or particulate matter. Helicopters using the heliport will emit engine exhaust during arrivals and departures. Exhaust emissions from helicopters is essentially invisible and due to the temperature difference with surrounding air will rise and dissipate rapidly. Exhaust from the helicopter will naturally disperse and due to the height of the heliport and the helicopter's relative distance from the general public, the impact of exhaust from the helicopter will be insignificant. G. Involves any process which results in odor that may be objectionable or damaging. Response The heliport will not produce odors. While helicopters using the heliport will emit engine exhaust, there is minimal odor associated with helicopter exhaust. This is particularly in this case given the elevation of the heliport is +/--75 above ground. Any impact from odor will be insignificant. H. Requires any waste treatment, cooling, or settlement pond, or requires transportation of solid or liquid wastes to a treatment or disposal site. Response The heliport will not involve waste treatment, cooking or settlement ponds, nor require transportation of solid or liquid wastes. I. Discharges significant volumes of solid or liquid wastes. Response The heliport will not involve any discharge or solid or liquid wastes. J. Has the potential to strain the capacity of existing or planned sewage disposal, storm drainage, or other utility systems. Response The heliport will have limited sewage and utility needs and will not strain these systems. Runoff from the helipad will be accounted for in the design of the overall projects storm drain system. Preliminary Environmental Assessment VVMC East Wing Expansion/Heliport K. Involves any process which generates noise that may be offensive or damaging. Response Helicopters will produce noise during arrivals and departures from the heliport. On average VVMC has +/-70 helicopter transports each year, or one arrival and one departure every five days. The "sound event" from a landing or takeoff lasts approximately 45-60 seconds and the degree to which noise is perceived is dependent upon background noise from other sources. In this case background noise (primarily) from Interstate 70 affects how and the length of time helicopter noise is perceived. Under certain conditions noise from a helicopter may be evident for as little as 20 seconds. Many other standard activities or devices (lawn mowers, leaf blowers, vacuum cleaners, motor cycles, trucks) regularly produce noise levels higher than that which the average person would perceive when they hear a helicopter. For a number of decades VVMC has used an existing heliport that is located just 200' from the proposed heliport. The proposed heliport is +/-75' above grade. This elevation will decrease the level in which helicopter noise will be perceived. Given its elevation above grade and proximity to the existing heliport, the proposed heliport is not expected to result in any appreciable change in noise levels as compared to what has been occurring for the past many decades. Helicopter flights are very infrequent and noise from the flights is of very short duration. Noise from the heliport will have an insignificant impact and not be offensive or damaging. It is also noteworthy that Chapter 1 -Public Nuisances of Title 5 of the Town Code establishes noise regulations that prohibit excessive or unusual noises. These regulations specifically exempt from noise regulations "authorized emergency vehicles when responding to an emergency call or acting in time of an emergency". Helicopter transport of medical patients would qualify as an exception from the Town's noise regulations. L. Either displaces significant numbers of people or results in a significant increase in population. Response The heliport will have no impact on the displacement of people or on increase to population. M. Preempts a site with potential recreational or open space value. Response The heliport site has no potential recreation or open space value. N. Alters local traffic patterns or causes a significant increase in traffic volume or transit service needs. Response The heliport will not alter local traffic patterns or cause an increase in traffic volumes or transit service needs. Preliminary Environmental Assessment 6 VVMC East Wing Expansion/Heliport O. Is a part of a larger project which, at any future stage, may involve any of the impacts listed in this section. (Ord. 29(2005) § 31: Ord. 8(1973) § 16.200 Response The heliport is not a part of a larger project to be developed in the future. Findings Based on the findings above, the proposed heliport will have no or insignificant impacts on the environment. Preliminary Environmental Assessment VVMC East Wing Expansion/Heliport AgQp:BRAUN ASSOCIATES, INC. LAND PLANNING & COMMUNITY DEVELOPMENT MEMORANDUM To: Jonathan Spence From: Tom Braun CC: Doris Kirchner, Jim Wear, Chris Knight Date: August 30, 2017 RE: East Wing/Updated Employee Generation Calculations The 2015 VVMC/TOV Development Agreement (DA) establishes that as a part of the CUP review of the East Wing the employee generation estimates for the East Wing that were provided in 2015 be updated. The purpose of this memo and attached info is to provide this update. In addition to this memo the following information is provided: • 8/19/17 Updated EW Employee Housing Estimates • East Wing Floor Plans highlighting employee generating SF Background As stipulated in the DA, prior to issuance of a building permit for the West Wing VVMC provided employee housing mitigation for the entire Master Plan expansion. Mitigation was based on 56 new employees from the West Wing and an estimate of 34.2 employees for the East Wing, or a total of 90.2 new employees. Mitigation was provided by payment of cash -in -lieu based on 20% of new employees, or 18.04 employees at $74,481 per employee. Approach to Updating Employee Generation The estimate of 34.2 employees from the East Wing was made based on what was known about the East Wing in 2015. East Wing plans have evolved considerably since that time. The approach to reconciling or updating employee housing generation from the East Wing is simply to re -calculate employee generation based on current plans using the same assumptions used in the 2015 report. These assumptions include: • Utilize employee generation rates for uses as established the PEC's review of the West Wing, • As established in the 2015 employee generation report, based on "decompression", assume no new employee generation for the new Emergency Department, and • As established in the 2015 employee generation report, provide no new employees for square footage devoted to the enclosed loading facility, the new central utility plant and the ambulance storage/patient drop-off areas, and • As was done in the 2015 report, deduct the estimate of employees in the existing East Wing (44.4) from the total new employee generation from the proposed East Wing (to reflect existing SF to be demolished). The difference between the 2015 estimate of 34.2 employees and the employee generation based on proposed plans for the East Wing will be the new employee generation for which VVMC will mitigate as per the Town's Commercial Linkage ordinance. Opal Building • 225 Main Street • Suite G-002 • Edwards, Colorado • 81632 970-926-7575 • 970-926-7576 fax • www.braunassociates.com Summary of East Wing Housing Requirements The 8-30-17 VVMC East Wing Employee Housing spreadsheet outlines uses, square foot and employee generation for the existing East Wing, the 2015 concept plans for the East Wing and the 2017 proposed plans for the East Wing. Floor plans depicting employee generating square footage are also provided. In summary, employee generation for the proposed East Wing includes: 104.3 New employees from proposed East Wing 44.4 Employees estimated for the existing East Wing 59.9 Net new employees for East Wing (after deducting employees generated by the existing East Wing) 59.9 new employees from the East Wing and the 56 employees generated by the West Wing total 115.9 employees from VVMCs Master Plan expansion. 92.2 employees were mitigate by VVMC in 2015. The number of new employees to be mitigated is 25.7. Commercial Linkage regulations requires mitigation for 20% of new employees, or 5.14 employees. Proposed Housing Mitigation VVMC will provide mitigation for the 5.14 employees by purchasing and deed restricting dwelling units located within the Town of Vail. In accordance with town regulations, this will occur prior to issuance of occupancy permits for the East Wing. Opal Building • 225 Main Street • Suite G-002 • Edwards, Colorado • 81632 970-926-7575 • 970-926-7576 fax • www.braunassociates.com VVMC East Wing Employee Housing 30 -Aug -17 Employee Generation Rates established by PEC during review of West Wing Orthopeadic Clinics 3.5/1000sf Orthopeadic Research 3.0/1000sf Surgery I 16/Operating room Health Care Facility (HCF) 2.6/1000 EXISTING EAST WING Emp Generation Use Category SF Gen Rate Employees Notes Level B meeting rooms HCF 1870 2.6 4.9 Note- SPRI square footage was already deducted in West Wing calcs so no SPRI Ortho Research 5,085 3 0.0 "credit" is taken for this Level 1 Occ Heath HCF 860 2.6 2.2 Misc hospital use HCF 7119 2.6 18.5 Level2 Admin HCF 2966 2.6 7.7 Clinic Clinic* 1756 3.5 6.1 Amb Bldg 2nd floor Offices HCF 1914 2.6 5.0 Total 44.4 2015 EAST WING ESTIMATE OF EMPLOYEE GENERATION Use SF Gen Rate Employees Notes Level 1 Misc hospital use HCF 1762 2.6 4.6 Level 2 ED HCF 11562 2.6 0.0 see attached memo Imaging HCF 6273 2.6 16.3 Level 3 Surgery (VVSC lobby) Surgery 3336 1/011 0 no increase to # of OR's Ortho Clinic (VSO) Ortho Clinic 5509 3.5 19.3 Misc hospital use HCF 4766 2.6 12.4 Heli Bldg assume HCF HCF 10000 2.6 26.0 78.6 East Wing Net Employee Increase 34.2 (78.6-44.4) 78.6 new emp - 44.4 demo'ed SF West Wing (established by PEC) 56 WMC MP Total 90.2 PROPOSED EAST WING -August 2017 Use SF Gen Rate Employees Notes VSO is Level 1 Loading Dock N/A 9899 0 0.0 No emp generation as per assumption of 2015 Report Loading Dock office HCF 345 2.6 0.9 SF to be confirmed Central Utility Plant (CUP) N/A 6691 0 0.0 No emp generation as per assumption of 2015 Report CUP office HCF 1271 2.6 0.3 SF to be confirmed Level 2 Howard Head HCF 3128 2.6 8.1 VSO - research Ortho Researcl 1635 3 4.9 VSO -clinic Ortho Clinic 6080 3.5 21.3 Office/Volunteer Manager HCF 130 2.6 0.3 SF to be confirmed ST Working HCF 115 2.6 Shell Space TBD 2888 TBD 0.3 TBD SF to be confirmed Emp Generation of Shell Space to be addressed when use is defined. Level 3 Vail Valley Surgery Center Surgery 6667 16/011 32 Two new operating rooms Emergency Department HCF 8999 2.6 0.0 Imaging HCF 5818 2.6 15.1 Pharmacy/Gift Shop HCF 1609 2.6 4.2 Misc Hospital services HCF 904 2.6 2.4 Ambulance Dropoff/storag HCF 7067 2.6 0.0 No emp generation as per assumption of 2015 Report Level 4 Emergency Department HCF 1508 2.6 0.0 No emp generation as per assumption of 2015 Report Ambulance Space HCF 3314 2.6 8.6 Meeting Rooms HCF 2115 2.6 5.5 Imaging HCF 119 2.6 0.3 Level 5 Shell Space TBD Level 6 Shell Space TBD 12524 12627 TBD TBD TBD Emp Generation of Shell Space to be addressed when use is defined. TBD Emp Generation of Shell Space to be addressed when use is defined. 104.3 New Employees Generated by East Wing 2017 East Wing Net New Employee Generation 59.9 104.3 new emp generated - 44.4 employees from EW SF to be demo'ed West Wing (established by PEC in 2015) 1 56 West and East Wings Total Employee Generation 115.9 M Employee generation mitigated by WMC in 2015 90.2 New/increased employee generation from 2017 EW Plans 25.7 20%mitigation 1 5.14 em to ees ENRON mo so 0 1Z~;s ammo■ Q 0�< E �,db`�yv c cse oa ora=n rr, rN NOLLI007 ONIM ISV3 g� Fzow T M31N30 1VDIa3W A31lVA IIVA a �WLL� a Q 81 e a� �001!II��II Q T ? 4 Q Q 4:T4&Ii� a f m 5���■ U_!=� cq- �� s o ' ffi LV Ddb c 3 159�S WPAM0 uo,jS09, s Baa O d3lN3DIVD103WA311VAlIVA ye � � SSSS ° 4 i On.I � I! I' T r 7 I I .... ...... 77F-1- f 191 ! ® l coo I � a NH �� f I o _ �� jo � un ® 1 11 ml c Tb a m M ■wwg /_~ j i ��� e 5890�'PeA'MPdeBcuoijStl9L 5 T ■�!!r QFu g€� �'.�,41,?s, � G _€ NOILIOOtl�JNNA IStl3 !■��■ � ` E ; ,� € d31N3DIV3103W A311VAIIYA eon e Q a e a' 3 h i l l P ' i) (D- CI ( ) n � +Ig Ij ;II I €nu �i��I ® � 4-4 F fi low cn - c� W B C7 ■NRON Dx" ��-q W kl so 0 1Z~;s ��5�■ Q 0�< E bD c—-------- ---- on i..aoeo�e=nrraN����jso9� 5 ona Q 9 NOi11007ONUh 15tl3 � Fzow g r o k131N301VD103W A31ltlA llYA v Q Vail Valley Medical Center Plan for Managed Parking Program August 2017 The Master Plan expansion of the Vail Valley Medical Center will result in a significant increase to on-site parking. Based on the Conditional Use Permit (CUP) application that has been submitted for the East Wing, required and proposed parking for the entire campus has been established to be: 707 Required parking 604 On-site parking to be provided The difference between required parking and on-site parking to be provided is 103 spaces. In lieu of providing these 103 spaces on-site, VVMC will address these parking spaces via alternative means. Referred to as managed parking, the programs to be implemented by VVMC will provide alternative modes of transportation for employees. In doing so these programs will reduce the amount of on-site parking that is needed at VVMC. Purpose of this Plan for Managed Parking The purpose of this Plan is to document the programs to be implemented by VVMC and to establish a system to monitor the effectiveness of such programs and enforcement provisions. The Plan is an element of the 2017 Conditional Use Permit (CUP) application for the redevelopment of VVMC's East Wing. Managed Parking Programs VVMC has implemented managed parking programs for many years and these same programs are to be continued: • Operate free employee shuttles between the Vail campus and Summit County, Leadville, Gypsum and Eagle, • Offer free ECO bus passes to employees, and • Implement measures to encourage employees to utilize such programs. Historically VVMC's bus pass and shuttle programs have accommodated approximately 100 employees. It is the goal of this Plan for Managed Parking to accommodate 103 or more employees. Enforcement Upon approval of the CUP for the East Wing the managed parking programs outlined by this Plan shall be binding on VVMC. Subject to determination by Town Staff, failure by VVMC to implement managed parking programs may be deemed a violation of the CUP and result in enforcement actions as outlined in the Town Code. Upon request by the Town, VVMC agrees to provide: 1. Documentation on the number of ECO passes that have been purchased for employees 2. Data on ridership of employee shuttles 3. Information on measures VVMC has taken to encourage employees to utilize managed parking programs 4. Parking counts demonstrating the average utilization of VVMC's on-site parking. In the event Town Staff determines that managed parking programs are not meeting the goal of accommodating 103 employees, the following shall occur: 1. Town staff will meet with VVMC to discuss the parking situation. Based on these discussions and as deemed necessary VVMC will provide the Town with plans for implementing modified and/or expanded managed parking programs. By way of example, modified or expanded managed parking programs that could be implemented by VVMC include providing incentives for employees to utilize managed programs, providing incentives for employees who park on-site to carpool, or expanding the scope of the employee shuttle program. 2. Following implementation of modified or expanded managed parking programs, VVMC and the Town will meet to evaluate the effectiveness of changes that have been implemented by VVMC. In the event changes are not effective, VVMC and Town Staff will further coordinate to mutually agree on additional steps to be taken by VVMC to achieve the goals of the managed parking program. AgQp:BRAUN ASSOCIATES, INC. LAND PLANNING & COMMUNITY DEVELOPMENT MEMORANDUM To: Jonathan Spence From: Tom Braun CC: Nate Savage, Scott Nevin, Jim Wear, Ryan Johnson, Mark Luna, Chris Knight Date: August 30, 2017, revised September 6, 2017 RE: East Wing CUP/Updated Submittal As per your request, this memo summarizes refinements and new information that has been provided for the East Wing CUP since the application was originally submitted this past June. New Information The following new information has been provided: • A Preliminary Environmental Assessment for the proposed heliport. This material was prepared in accordance with the Town's procedures for environmental impact reports and was done to address the master plan requirement for an environmental impact statement to be provided. • Updated employee generation numbers along with a memo summarizing VVMC's plan for mitigating housing requirements. • Plan for Managed Parking Program • Traffic Impact Statement Addendum Memo • Shared Bike Program — Upon completion of the East Wing VVMC will establish a shared bike program. While details have not been developed, the program is envisioned to have a handful of bikes available for free, short-term use by employees and visitors in and around Vail Village and Lionshead. • Landscaping along West Meadow Drive — Subject to approval by Town Staff, VVMC will propose additional planters along West Meadow Drive in front of the East Wing between the sidewalk and roadway. Conceptual drawing of this improvement will be shared with PEC on 9/11, details to be provided during DRB review process. • Response to how the proposed East Wing conforms with CUP review criteria Civil Engineering Plans Updated civils sheets in the CUP Plan set include: • Site plan includes SGM's concept plan for SFR improvements, the sidewalk along SFR is now at 8' in width and additional sight line studies are provided. A note has been added to the site plan indicating "Design and construction of SFR and roundabout improvements to be done by others. VVMC obligations to fund or construct improvements to be established by separate agreement". VVMC would propose that between now and next week we craft a condition of approval for the CUP that states VVMC's obligations to fund or construct SFR improvements to include the curb on the south edge of SFR, sidewalk (material to be determined), lighting, landscaping, snowmelt (extent to be determined), and reimburse of up to $15,000 to Town for bus stop shelter), and obligates us to complete a development agreement outlining the details (coordination Opal Building • 225 Main Street • Suite G-002 • Edwards, Colorado • 81632 970-926-7575 • 970-926-7576 fax • www.braunassociates.com on design, construction, scheduling, etc.) of how these improvements will be implemented. • Site grading plan refinements to address PW's comments • Refinements to utility plans to coordinate CenturyLink and Holy Cross routing as per PW comments • Erosion control plan refinements to address PW's comments • Refinements to many turning movement studies Architectural Plan Set The CUP Plan set includes a number of refinements to architectural and landscape drawings: • South elevation — change to wall materials at entry to loading dock • East elevation — change to elevation proximate to north/south connection stairwell with addition of windows • North and east elevations — refinements to windows at heliport building • Heliport building — height of elevator overrun has been increased by +/-5' • Site and Landscape plans have notes regarding SFR improvements similar to note on civil plan described above, a bike rack has been added at entry to hospital and the driveway exit from the ambulance garage has been narrowed. • Along Meadow Drive the landscape plan now includes aspens added to westernmost planter, two new planter beds proximate to loading dock entry, potted plants along north/south connection, and the addition of trees along north/south connection next to Skaal Haus. • Parking levels have been refined to provide typical parking stall dimensions and to identify valet spaces. Opal Building • 225 Main Street • Suite G-002 • Edwards, Colorado • 81632 970-926-7575 • 970-926-7576 fax • www.braunassociates.com TOWN OF VA10 VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: September 11, 2017 ITEM/TOPIC: A request for a final recommendation to the Vail Town Council on a major amendment to Special Development District No. 36, Four Seasons, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for reconfiguration of existing accommodation units, fractional fee units and dwelling units, located at 1 Vail Road/Lots A -C, Vail Village Filing 2, and setting forth details in regard thereto. (PEC17-0038) ATTACHMENTS: File Name Description PEC17- Staff Memo to PEC 0038_Four Seasons SDD Amendment Staff Memo.pdf Attachment A_-_Vicinity_Map.pdf Attachment A - Vicinity Map Attachment B_-_Project_Narrative.pdf Attachment B - Project Narrative Attachment C_-_Plan_Set.pdf Attachment C - Plan Set Attachment—D---2005-20. pdf Attachment D - Existing Ordinance for SDD No. 36 TOWN OF Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: September 11, 2017 SUBJECT: A request for a final recommendation to the Vail Town Council on a major amendment to Special Development District No. 36, Four Seasons, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for reconfiguration of existing accommodation units, fractional fee units and dwelling units, located at 1 Vail Road/Lots A -C, Vail Village Filing 2 (Four Seasons Resort), and setting forth details in regard thereto. (PEC17-0038) Applicant: Four Seasons, represented by Braun Associates, Inc. Planner: Matt Panfil SUMMARY The applicant, Four Seasons, represented by Braun Associates, Inc., is requesting a recommendation to the Vail Town Council for a major amendment to Special Development District (SDD) No. 36, Four Seasons, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for the reconfiguration of existing accommodations units (AUs), fractional fee units (FFUs), and dwelling units (DUs), located at 1 Vail Road. Based upon staff's review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning and Environmental Commission (PEC) forward a recommendation of approval of the major amendment to SDD No. 36, Four Seasons, subject to the findings noted in Section VIII of this memorandum. II. DESCRIPTION OF REQUEST The applicant, Four Seasons, represented by Braun Associates, Inc., is requesting a major amendment to SDD No. 36, Four Seasons (Ord. No. 20, Series of 2005), in order to change the unit mix within the resort. Per Section 12-2-2, Vail Town Code, the definition of special development district, major amendment includes any proposal to change the number of DUs or AUs. In addition to the change in the unit mix, the applicant is also proposing renovations to the resort including upgrading of common areas and guest rooms and minor exterior alterations such as new windows, deck improvements, and sidewall flues for new fireplaces. Said renovations will require a Town of Vail Design Review Board (DRB) application, but are not germane to this major amendment request. In order to operate most efficiently and effectively, the applicant has established the following goals • Increase the number of standard sized hotel rooms / AUs; • Reduce the number of suites; • Repurpose thirteen (13) FFUs that remain unsold since the building's construction; • Create additional for -sale real estate; and • Provide an incentivized rental program via the addition of attached accommodation units (AAUs) / "lock -offs." In order to achieve these goals, the applicant proposes the following changes to the existing unit mix: Existing Unit Mix Proposed Unit Mix Net Change 122 AUs 130 AUs +8 AUs 16 DUs 28 Dwelling Units (with 18 AAUs) +12 DUs / + 18 AAUs 19 FFUs 6 FFUs -13 FFUs 28 EHU 28 EHU --- The applicant has deemed it necessary to repurpose the thirteen (13) FFUs for two (2) primary reasons: The project was approved in 2001, but did not open as the Four Seasons until 2010. The applicant states that the luxury lodging industry changed significantly over this time period and fractional fee units had fallen out of favor with the market. • The property was owned and operated by a bank between 2011 until the applicant purchased the property in November, 2016. As the applicant states, financial institutions are not well suited to operate luxury properties and there was a lack of a long-term vision for the property. The applicant has deemed it necessary to decrease the number of suites and increase the number of standard -sized AUs based on a comparison to the industry standards. Town of Vail Page 2 Currently, 28% of the Four Seasons' rooms are suites, compared to 4-9% at resorts such as the Park Hyatt in Beaver Creek, Ritz-Carlton Bachelor Gulch, and the Sonnenalp. In regards to creating the proposed unit mix, the applicant proposes the following: • Convert three (3) suites to three (3) DUs. The three (3) DUs will include eight (8) AAUs; • Convert nine (9) FFUs to nine (9) DUs. The nine (9) DUs will include ten (10) AAUs; • Convert four (4) FFUs to sixteen (16) AUs; and • Convert two (2) suites to four (4) AUs. As all of the conversions occur within the existing structure; there are no changes to development standards such as setbacks, building height, site coverage, and landscaping. The resulting unit mix also does not result in any new gross residential floor area (GRFA), thus no inclusionary zoning fees apply. However, the proposed change to the unit mix of the resort does impact two (2) specific regulations: parking and commercial linkage. Parking: The existing SDD (Ord. No. 20, Series of 2005) requires a minimum of 211 parking spaces. Currently, the Four Seasons has a total of 215 parking spaces, which are all managed by a 24-hour concierge service. As demonstrated by the applicant on page nine to ten of the project narrative (Attachment B), the reconfiguration of units results in an increased demand of 19 parking spaces. The applicant is unable to create new space for parking, but has managed to provide an additional 20 parking spaces by restriping some of the standard -sized vehicle parking spaces to compact -sized vehicle parking spaces. Commercial Linkage: Section 12-23-4, Redevelopment, Vail Town Code, specifies that commercial linkage fees apply for any increase in the number of accommodation units in the redevelopment. In order to calculate the applicable commercial linkage fees, the employee generation and mitigation rates must be identified for each conversion of DUs or FFUs into new AUs: The conversion of four (4) FFUs to sixteen (16) AUs results in a net increase of sixteen (16) AUs: 16 x 0.7 = 11.2 employees Per Section 12-23-2, Employee Generation and Mitigation Rates, a commercial redevelopment shall mitigate its impact on employee housing by providing EHUs for 20% of the employees generated: Town of Vail Page 3 11.2 employees x 0.2 = 2.24 employees As the applicant mention in the narrative (page 11, Attachment B), four (4) FFUs are lost in the conversion and their associated employee housing impact should be deducted. This is difficult as the employee housing mitigation associated with FFUs is determined by the inclusionary zoning formula, which is based on square feet, not employees generated. While comparing the employee housing impact for AUs versus FFUs is essentially comparing apples to oranges, the applicant has provided an analysis that is logical in its approach: o Employee housing impact for FFUs is based on square footage. The square footage of the four (4) FFUs lost in the conversion to AUs totals 10,312 square feet. o Section 12-24-2, Employee Housing Requirements, Vail Town Code, requires a mitigation rate of ten percent (10%) of the total new GRFA. Therefore, in this analysis, the applicant would be responsible for mitigating 1,031.2 square feet. o Section 12-24-3, Building Requirements, Vail Town Code, establishes a minimum square footage for different types of EHUs. The smallest type of unit, dormitories, requires a minimum 250 square feet of GRFA. o If the 1,031.2 square feet is divided into dormitory space, the result would be four (4) dormitory units required as mitigation for the four (4) FFUs. At a minimum, the four (4) dormitory units would house four (4) employees. o The number of employees generated by the sixteen (16) new AUs (2.24) is less than that required by the previously existing four (4) FFUs, which, by comparison, generated a minimum of four (4) employees. There is therefore no net increase, but an actual decrease in 1.48 employees generated by the conversion of four (4) FFUs to sixteen (16) AUs. Therefore, the applicant believes there is no mitigation necessary. The conversion of two (2) AU suites to four (4) standard AUs results in a net increase of two (2) AUs. Per Table 23-1, Employee Generation Rates by Type of Commercial Use, the employee generation rate for AUs is 0.7 employee per net new units: 2 x 0.7 = 1.4 employees 1.4 x 0.2 = 0.28 employees As the total number of employees generated is less than one, the applicant may provide a payment of fees in lieu of providing on-site employee housing: Town of Vail Page 4 0.28 employees x $177,733 (fee per employee generated) _ $49,765.24 Instead, the applicant has voluntarily proposed to purchase and place a deed restriction on a two-bedroom DU in excess of 788 square feet. By comparison, a 788 square foot two-bedroom DU could accommodate 2.25 employees. Therefore, the proposed employee housing mitigation is 1.97 employees more than required. In addition to the previously referenced narrative (Attachment B), a vicinity map (Attachment A), an undated plan set (Attachment C), and Ord. No. 20, Series of 2005 (Attachment D) are attached for review. III. BACKGROUND The subject property was once occupied by a 120 room Holiday Inn hotel and a gas station. Ordinance No. 14, Series of 2001 established SDD No. 36, Four Seasons. SDD No. 36, Four Seasons, was subsequently amended to alter the unit mix in 2003 (Ord. No. 9, Series of 2003) and 2005 (Ord. No. 20, Series of 2005). The changes that occurred throughout this process are as follows: * The property was developed prior to the Town of Vail codifying EHU requirements. Though approved in 2001, construction did not begin until 2006 and the project did not open as the Four Seasons until 2010. While there have been changes to the internal programming of the building, no other significant changes have been made to the resort since its opening. IV. APPLICABLE PLANNING DOCUMENTS Staff finds that the following provisions of the Vail Town Code are relevant to the review of this proposal: Title 12, Zoning Regulations, Vail Town Code Chapter 2, Section 2: Definitions of Words and Terms (in part) A CCOMMODA TION UNIT: Any room or group of rooms without "kitchen facilities", as defined herein, which are designed for temporary occupancy by visitors, guests, individuals, or families on a Town of Vail Page 5 2001 2003 2005 2017 AUs 116 118 122 130 DUs 15 18 16 ?8 (+ 18 AA Us) FFUs 40 22 19 6 EHUs* 4,971 SF 34 28 28 Total Units 171 + EHUs 192 185 gin * The property was developed prior to the Town of Vail codifying EHU requirements. Though approved in 2001, construction did not begin until 2006 and the project did not open as the Four Seasons until 2010. While there have been changes to the internal programming of the building, no other significant changes have been made to the resort since its opening. IV. APPLICABLE PLANNING DOCUMENTS Staff finds that the following provisions of the Vail Town Code are relevant to the review of this proposal: Title 12, Zoning Regulations, Vail Town Code Chapter 2, Section 2: Definitions of Words and Terms (in part) A CCOMMODA TION UNIT: Any room or group of rooms without "kitchen facilities", as defined herein, which are designed for temporary occupancy by visitors, guests, individuals, or families on a Town of Vail Page 5 short term rental basis, and accessible from common corridors, walks, or balconies without passing through another accommodation unit, limited service lodge unit, fractional fee club unit or dwelling unit. An accommodation unit is not intended for permanent residency and shall not be subdivided into an individual condominium unit, pursuant to title 13, "Subdivision Regulations", of this code. ACCOMMODATION UNIT, ATTACHED: A room, without kitchen facilities, connected to a dwelling unit within a multiple -family building designed for or adapted to occupancy by guests which is accessible from a common corridor, walk, or balcony without passing through another accommodation unit, attached accommodation unit, or dwelling unit. DWELLING UNIT. Any room or group of rooms in a two-family or multiple -family building with kitchen facilities designed for or used by one family as an independent housekeeping unit. FRACTIONAL FEE: A tenancy in common interest in improved real property, including condominiums, created or held by persons, partnerships, corporations, or joint ventures or similar entities, wherein the tenants in common have formerly arranged by oral or written agreement or understanding, either recorded or unrecorded, allowing for the use and occupancy of the property by one or more cotenants to the exclusion of one or more cotenants during any period, whether annually reoccurring or not which is binding upon any assignee or future owner of a fractional fee interest or if such agreement continues to be in any way binding or effective upon any cotenant for the sale of any interest in the property. SPECIAL DEVELOPMENT DISTRICT, MAJOR AMENDMENT: Any proposal to change uses, increase gross residential floor area, change the number of dwelling or accommodation units, modify, enlarge or expand any approved special development district (other than "minor amendments" as defined in this section), except as provided under section 12-15-4, "Interior Conversions", or 12-15-5, "Additional Gross Residential FloorArea (250 Ordinance)", of this title. Chapter 7, Article A. Public Accommodation (PA) District (in part) 12-7A-1: PURPOSE.- The URPOSE: The public accommodation district is intended to provide sites for lodges and residential accommodations for visitors, together with such public and semipublic facilities and limited professional offices, medical facilities, private recreation, commercial/retail and related visitor oriented uses as may appropriately be located within the same zone district and compatible with adjacent land uses. The public accommodation district is intended to ensure adequate light, air, open space, and other amenities commensurate with lodge uses, and to maintain the desirable resort qualities of the zone district by establishing appropriate site development standards. Town of Vail Page 6 Additional nonresidential uses are permitted as conditional uses which enhance the nature of Vail as a vacation community, and where permitted uses are intended to function compatibly with the high density lodging character of the zone district. 12-7A-2: PERMITTED USES.- The SES: The following uses shall be permitted in the PA district: Employee housing units, as further regulated by chapter 13 of this title. Lodges, including accessory eating, drinking, or retail establishments located within the principal use and not occupying more than ten percent (10%) of the total gross residential floor area of the main structure or structures on the site, additional accessory dining areas may be located on an outdoor deck, porch, or terrace. 12-7A-3: CONDITIONAL USES.- The SES: The following conditional uses shall be permitted in the PA district, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title.- Fractional itle: Fractional fee club units, as further regulated by subsection 12-16-7-A-8 of this title. Lodges, including accessory eating, drinking, or retail establishments located within the principal use and occupying between ten percent (10%) and fifteen percent (15%) of the total gross residential floor area of the main structure or structures on the site. Private parking structures. 12-7A-12: EXTERIOR ALTERATIONS OR MODIFICATIONS: A. Review Required: The construction of a new building or the alteration of an existing building shall be reviewed by the design review board in accordance with chapter 11 of this title. However, any project which adds additional dwelling units, accommodation units, fractional fee club units, any project which adds more than one thousand (1,000) square feet of commercial floor area or common space, or any project which has substantial off site impacts (as determined by the administrator) shall be reviewed by the planning and environmental commission as a major exterior alteration in accordance with this chapter and section 12-3-6 of this title. Complete applications for major exterior alterations shall be submitted in accordance with administrative schedules developed by the department of community development for planning and environmental commission and design review board review. Town of Vail Page 7 12-7A-14: MITIGATION OF DEVELOPMENT IMPACTS.- Property MPACTS: Property owners/developers shall also be responsible for mitigating direct impacts of their development on public infrastructure and in all cases mitigation shall bear a reasonable relation to the development impacts. Impacts may be determined based on reports prepared by qualified consultants. The extent of mitigation and public amenity improvements shall be balanced with the goals of redevelopment and will be determined by the planning and environmental commission in review of development projects and conditional use permits. Substantial off site impacts may include, but are not limited to, the following: deed restricted employee housing, roadway improvements, pedestrian walkway improvements, streetscape improvements, stream tract/bank restoration, loading/delivery, public art improvements, and similar improvements. The intent of this section is to only require mitigation for large scale redevelopment/development projects which produce substantial off site impacts. Chapter 9, Article A. Special Development (SDD) District (in part) 12 -9A -1-A: PURPOSE.- The URPOSE: The purpose of the special development district is to encourage flexibility and creativity in the development of land in order to promote its most appropriate use, to improve the design character and quality of the new development with the town; to facilitate the adequate and economical provision of streets and utilities, to preserve the natural and scenic features of open space areas, and to further the overall goals of the community as stated in the Vail comprehensive plan. An approved development plan for a special development district, in conjunction with the property's underlying zone district, shall establish the requirements for guiding development and uses of property included in the special development district. 12-9A-4: DEVELOPMENT REVIEW PROCEDURES.- A. ROCEDURES: A. Approval Of Plan Required: Prior to site preparation, building construction, or other improvements to land within a special development district, there shall be an approved development plan for said district. The approved development plan shall establish requirements regulating development, uses and activity within a special development district. B. Preapplication Conference: Prior to submittal of a formal application for a special development district, the applicant shall hold a preapplication conference with the department of community development. The purpose of this meeting shall be to discuss the goals of the proposed special development district, the relationship of the proposal to applicable elements of the town's comprehensive plan, and the review procedure that will be followed for the application. Town of Vail Page 8 C. PEC Conducts Initial Review: The initial review of a proposed special development district shall be held by the planning and environmental commission at a regularly scheduled meeting. Prior to this meeting, and at the discretion of the administrator, a work session may be held with the applicant, staff and the planning and environmental commission to discuss special development district. A report of the department of community development staffs findings and recommendations shall be made at the initial formal hearing before the planning and environmental commission. Within twenty (20) days of the closing of a public hearing on a proposed amendment, the planning and environmental commission shall act on the petition or proposal. The commission may recommend approval of the petition or proposal as initiated, may recommend approval with such modifications as it deems necessary to accomplish the purposes of this title, or may recommend denial of the petition or rejection of the proposal. The commission shall transmit its recommendation, together with a report on the public hearing and its deliberations and findings, to the town council. D. Town Council Review: A report of the planning and environmental commission stating its findings and recommendations, and the staff report shall then be transmitted to the town council. Upon receipt of the report and recommendation of the planning and environmental commission, the town council shall set a date for hearing within the following thirty (30) days. Within twenty (20) days of the closing of a public hearing on a proposed SDD, the town council shall act on the petition or proposal. The town council shall consider but shall not be bound by the recommendation of the planning and environmental commission. The town council may cause an ordinance to be introduced to create or amend a special development district, either in accordance with the recommendation of the planning and environmental commission or in modified form, or the council may deny the petition. If the council elects to proceed with an ordinance adopting an SDD, the ordinance shall be considered as prescribed by the Vail town charter. 12-9A-8: DESIGN CRITERIA AND NECESSARY FINDINGS: A. Criteria: The following design criteria shall be used as the principal criteria in evaluating the merits of the proposed special development district. It shall be the burden of the applicant to demonstrate that submittal material and the proposed development plan comply with each of the following standards, or demonstrate that one or more of them is not applicable, or that a practical solution consistent with the public interest has been achieved: 1. Compatibility. Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. Town of Vail Page 9 2. Relationship: Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. 3. Parking And Loading: Compliance with parking and loading requirements as outlined in chapter 10 of this title. 4. Comprehensive Plan: Conformity with applicable elements of the Vail comprehensive plan, town policies and urban design plans. 5. Natural And/Or Geologic Hazard: Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed. 6. Design Features: Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. 7. Traffic: A circulation system designed for both vehicles and pedestrians addressing on and off site traffic circulation. 8. Landscaping: Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and function. 9. Workable Plan: Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. B. Necessary Findings: Before recommending and/or granting an approval of an application for a special development district, the planning and environmental commission and the town council shall make the following findings with respect to the proposed SDD.- 1. DD: 1. That the SDD complies with the standards listed in subsection A of this section, unless the applicant can demonstrate that one or more of the standards is not applicable, or that a practical solution consistent with the public interest has been achieved. 2. That the SDD is consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and compatible with the development objectives of the town, and 3. That the SDD is compatible with and suitable to adjacent uses and appropriate for the surrounding areas, and Town of Vail Page 10 4. That the SDD promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. 12-9A-9: DEVELOPMENT STANDARDS.- Development TANDARDS: Development standards including lot area, site dimensions, setbacks, height, density control, site coverage, landscaping and parking shall be determined by the town council as part of the approved development plan with consideration of the recommendations of the planning and environmental commission. Before the town council approves development standards that deviate from the underlying zone district, it should be determined that such deviation provides benefits to the town that outweigh the adverse effects of such deviation. This determination is to be made based on evaluation of the proposed special development district's compliance with the design criteria outlined in section 12-9A-8 of this article. 12-9A-10: AMENDMENT PROCEDURES.- B. ROCEDURES: B. Major Amendments.- 1. mendments: 1. Requests for major amendments to an approved special development district shall be reviewed in accordance with the procedures described in section 12-9A-4 of this article. 2. Owners of all property requesting the amendment, or their agents or authorized representatives, shall sign the application. Notification of the proposed amendment shall be made to owners of all property adjacent to the property requesting the proposed amendment, owners of all property adjacent to the special development district, and owners of all property within the special development district that may be affected by the proposed amendment (as determined by the department of community development). Notification procedures shall be as outlined in subsection 12-3-6C of this title. Chapter 10, Off Street Parking and Loading (in part) 12-10-4: ADDITIONS OR CHANGES.- For HANGES: For additions or enlargements of any existing building or change of use that would increase the total number of parking spaces required, the additional parking shall be required only for such addition, enlargement or change and not for the entire building or use. Town of Vail Page 11 12-10-7: STANDARDS, AUTHORITY TO ADJUST. Parking standards shall be those provided in title 14 of this code. The standards set out in title 14 of this code shall govern the design and construction of all off street parking and loading facilities, whether required by this chapter or provided in addition to the requirements of this chapter. Minor adjustments of the dimensions prescribed in this chapter may be authorized by the administrator if consistent with generally recognized design standards for off street parking and loading facilities. 12-10-12: CREDIT FOR MULTIPLE USE PARKING FACILITIES: Where a single parking facility serves more than one use, the total parking requirement for all uses may be reduced in accordance with the following schedule.- Total chedule: Total Requirement Determined Per Section 12-10-10: 201 to 300 spaces Chapter 23, Commercial Linkage (in part) 12-23-1: PURPOSE AND APPLICABILITY. Permitted Reduction To Determine Multiple Use Parking Requirement.- 201 equirement: 5.0 percent A. The purpose of this chapter is to ensure that new commercial development and redevelopment in the town provide for a reasonable amount of employee housing to mitigate the impact on employee housing caused by such commercial development and redevelopment. B. Except as provided in section 12-23-5 of this chapter, this chapter shall apply to all new commercial development and redevelopment located within the following zone districts.- 2. istricts: 2. Public accommodation (PA),- 16. PA), 16. Special development (SDD). 12-23-2: EMPLOYEE GENERATION AND MITIGATION RATES: A. The employee generation rates found in table 23-1, "Employee Generation Rates By Type Of Commercial Use", of this section, shall be applied to each type of use in a commercial development. For any use not listed, the administrator shall determine the applicable employee generation rate by consulting the town's current nexus study. Town of Vail Page 12 Table 23-1, Employee General Rates by Type of Commercial Use Type of Use Employee Generation Rate Accommodation unit / limited 0.7 employee per net new units service lodge unit C. Each commercial development or redevelopment shall mitigate its impact on employee housing by providing EHUs for twenty percent (20%) of the employees generated, pursuant to table 23-1 of this section, or the nexus study, in accordance with the requirements of this chapter. 12-23-4: REDEVELOPMENT. Employee housing impacts need only be mitigated for a redevelopment that results in a greater number of employees generated from an increase in net floor area, or an increase in the number of accommodation units or limited service lodge units in the redevelopment; provided however, that if any existing EHUs are to be removed, an equal amount of EHUs shall be replaced in addition to the other requirements of this chapter. Vail Land Use Plan Chapter 11 — Land Use Plan Goals / Policies (in part) 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.3 The quality of development should be maintained and upgraded whenever possible. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill areas). 3.1 The hotel bed base should be preserved and use more efficiently. 5.4 Residential growth should keep pace with the market place demands for a full range of housing types. Chapter VI — Proposed Land Use 4. Proposed Land Use Categories RAS Resort Accommodations and Service This area includes activities aimed at accommodating the overnight and short- term visitor to the area. Primary uses include hotels, lodges, service stations, Town of Vail Page 13 and parking structures (with densities up to 25 dwelling units or 50 accommodation units per buildable acre). 5. "Preferred Plan" Land Use Pattern B. Commercial Uses 3. Resort Accommodation Services This area has been designated for the area which extends from the Lionshead hotel / accommodation unit area east along the Frontage Road to Vail Road. Cascade village has also been designated as Resort Accommodation. These are the areas where hotel uses will be concentrated during the planning period, reflecting the community goals to concentrate hotels within the core areas. These areas total 52 acres, or about 2% of the land area studied. V. ZONING AND SDD NO. 36, FOUR SEASONS RESORT & RESIDENCES ANALYSIS /d'.C'.I11M Iii IMWaI Worrq.I Legal Description: Vail Village Filing 2, Lot A - C Existing Zoning: Public Accommodation (PA) Existing Land Use Designation: Resort Accommodations and Services Mapped Geological Hazards: Streep Slope > 40% (Man -Made) View Corridor: None Development Allowed / Existing Proposed Change Standard Required Site Area 10,000 SF 2.32 acres (101,140 SF) No Change As set forth in the Approved Development Plan referenced Setbacks in Section 4 of Ord. No. 20, Series of 2005, Four Seasons No Change SDD Building Height 89' N/A No Change AUs: 122 AUs: 130 AUs: +8 Density DUs: 16 DUs: 28 (+18 AAUs) DUs: +12 (+18 AAUs) FFUs:19 FFUs:6 FFUs:-13 EHUs: 28 EHUs: 28 EHUs: No Change GRFA 177,609 SF No Change Retail SF 2,386 SF No Change Restaurant SF 5,946 SF No Change Conference SF 11,139 SF No Change Health Club 18,577 SF No Change Site Coverage 85,091 SF (710%) (Below Grade) No Change 70,150 SF (59/0) (Above Grade) Landscaping 35,268 SF (30%) No Change Parking & Loading 230 Spaces 215 Spaces 235 Spaces + 20 Spaces Town of Vail Page 14 VI. SURROUNDING LAND USES AND ZONING Existing Land Use: Zoning District: North: Public / Semi -Public General Use (GU) South: Medium Density Residential Two -Family Residential (R) Transition Area High Density Multiple -Family (HDMF) General Use (GU) Public Accommodation (PA) East: Village Master Plan Public Accommodation (PA) Commercial Service Center (CSC) West: Resort Accomm. and Services High Density Multiple -Family (HDMF) Transition Area VII. SDD REVIEW CRITERIA Before acting on an SDD application, the PEC and Town Council shall consider the following factors with respect to the proposed SDD: 1. Compatibility: Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. The proposed major amendment involves only the reconfiguration of existing interior space and will not impact the immediate environment or neighborhood or adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, or visual integrity and orientation. Staff finds the proposal complies with this criterion. 2. Relationship: Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. The proposed major amendment involves primarily the reallocation of different unit types and introduces AAUs to the SDD. The added density in terms of additional units is offset by the commercial linkage requirements. In fact, the applicant has provided more employee housing mitigation than required. Staff finds the proposal complies with this criterion. Town of Vail Page 15 3. Parking and Loading: Compliance with parking and loading requirements as outlined in Title 12, Chapter 10, Off Street Parking and Loading, Vail Town Code. The proposed major amendment generates a demand for nineteen (19) new parking spaces. The applicant has addressed the need for additional parking by restriping several standard -vehicle sized parking spaces to compact -vehicle sized parking spaces. Per Section 14-5-1, Minimum Standards, Vail Town Code, up to 25% of required parking in lots with more than fifteen (15) parking spaces may be of a compact design (8' x 16'). The applicant has proposed a total of fifty (50) compact parking spaces, or 21.3% Staff finds the proposal complies with this criterion. 4. Comprehensive Plan: Conformity with applicable elements of the Vail comprehensive plan, town policies and urban design plans. The proposed major amendment conforms to the following elements of the Vail comprehensive plan, town policies, and urban design plans: Vail Land Use Plan Chapter 11 — Land Use Plan Goals / Policies (in part) 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.3 The quality of development should be maintained and upgraded whenever possible. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill areas). 3.1 The hotel bed base should be preserved and use more efficiently. 5.4 Residential growth should keep pace with the market place demands for a full range of housing types. Staff finds the proposal complies with this criterion. 5. Natural and/or Geologic Hazard: Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed. Town of Vail Page 16 The subject property is not located within any natural or geologic hazard. Staff finds the proposal complies with this criterion. 6. Design Features: Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. The proposal does include any changes to the site plan, building design or location, or open space provisions. Staff finds the proposal complies with this criterion 7. Traffic: A circulation system designed for both vehicles and pedestrians addressing on and off site traffic circulation. The proposed major amendment involves only interior changes to a limited number of the overall units located within the resort. The Town of Vail Public Works staff estimates that the increased number of units will generate eight (8) net new P.M vehicle trips. The payment of a traffic impact fee to offset the increased traffic has been included as a condition of approval. Staff finds the proposal complies with this criterion. 8. Landscaping: Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and function. The proposed major amendment does not include any changes to the landscaping or open space on the site. Staff finds the proposal complies with this criterion. 9. Workable Plan: Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. The proposed major amendment only pertains to interior changes to a limited number of the overall units located within the resort. No phasing or subdivision plan is necessary. Staff finds the proposal complies with this criterion. Town of Vail Page 17 VIII. STAFF RECOMMENDATION Based upon the review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends the PEC forwards a recommendation of approval, with conditions, to the Town Council on a major amendment to Special Development District No. 36, Four Seasons, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for reconfiguration of existing accommodation units, fractional fee units and dwelling units, located at 1 Vail Road/Lots A -C, Vail Village Filing 2, and setting forth details in regard thereto. Should the PEC choose to forward a recommendation of approval, with conditions, for this request, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission forwards a recommendation of approval, with conditions, to the Town Council for a major amendment to Special Development District No. 36, Four Seasons, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for the reconfiguration of existing accommodation units, fractional fee units, and dwelling units located at 1 Vail Road/ Lots A -C, Vail Village Filing 2, and setting forth details in regard thereto." Should the PEC choose to forward a recommendation of approval, with conditions, for this request, the Community Development Department recommends the following conditions: 1. "The exterior building changes associated with this major amendment to SDD No. 36, Four Seasons, are contingent upon the applicant obtaining Town of Vail approval of an associated design review board application for all exterior changes to the property, 2. Prior to issuance of any building permit for altering the unit mix and/or unit count in the subject property, the applicant shall record with the Eagle County Clerk and Recorder a Town of Vail employee housing deed restriction for a minimum two-bedroom dwelling unit of at least 788 square feet, located within the Town of Vail, 3. Prior to issuance of any building permit for altering the unit mix and/or unit count in the subject property, the applicant shall pay to the Town of Vail a traffic mitigation fee, the amount of which is yet to be determined, per net new P.M. peak hour vehicular trip. Should the PEC choose to forward a recommendation of approval, with conditions, for this request, the Community Development Department recommends the PEC makes the following findings: Town of Vail Page 18 "Based upon the review of the criteria outlined in Section Vll of the Staff Memorandum to the Planning and Environmental Commission dated September 11, 2017, and the evidence and testimony presented, the Planning and Environmental Commission finds.- That inds: That the SDD complies with the standards listed in Section 12 -9A -8-A, Vail Town Code, or the applicant has demonstrated that one or more of the standards is not applicable, or that a practical solution consistent with the public interest has been achieved; 2. That the SDD is consistent with the adopted goals, objectives, and policies outlined in the Vail comprehensive plan and compatible with the development objectives of the town,- 3. own, 3. That the SDD is compatible with and suitable to adjacent uses and appropriate for the surrounding areas, and 4. That the SDD promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. " IX. ATTACHMENTS A. Vicinity Map B. Project Narrative C. Plan Set D. Ordinance No. 20, Series of 2005 Town of Vail Page 19 Proposed Amendments to SDD No. 36, Series 2005 Four Seasons Resort and Residences Vail July 2017 The purpose of this report is to provide a comprehensive description of amendments proposed to the Four Seasons Resort and Residences Vail (Four Seasons) Special Development District No. 36, as amended by Ordinance #20, Series 2005. Information provided herein and under separate cover have been prepared in accordance with Section 12-9A-4: Development Review Procedures for Special Development Districts as outlined in the Town of Vail Zoning Regulations. Amendments to SDD #36 are intended to allow for the renovation of the Four Seasons that will include, among other things, the upgrading of common areas and guest rooms and the reconfiguration of existing accommodation units, fractional fee units and dwelling units. Proposed amendments will not result in any new square footage to the building. Exterior changes to the building are limited to minor refinements such as new windows, deck improvements and sidewall flues for new fire places (none of these improvements would require amendments to the existing SDD). This application is submitted on behalf of Ex Vail LLC (Ex Vail), an affiliate of Extell Development Company and Parkland. Ex Vail acquired the property in November of 2016. Property acquired by Ex Vail includes the hotel, all resort amenity areas (spa, conference facilities, restaurant/lounge, etc.) and thirteen unsold Fractional Fee Units (FFU's). Sixteen Dwelling Units (DU's) and six FFU's have previously been sold to other parties by the original developer of the project. (The six FFUs include one unit in which only 10 fractional shares have been sold. This application treats that FFU as a fully sold unit.) These sold units are not a part of this SDD amendment. Information provided below includes: 1. Background on the Four Seasons Resort and Residences Vail 2. Ex Vail's Goals for Property 3. Proposed SDD amendments 4. SDD Review Criteria 5. Appendix Four Seasons Resort and Residences Vail Amendment to SDD No. 36 Page 1 1 Background on Four Seasons Resort and Residences Vail A Holiday Inn hotel and gas station existed on the subject site prior to the Town granting approvals for the redevelopment of the property. The Holiday Inn included 120 hotel rooms (Accommodation Units, or AU's), along with a restaurant, a small amount of meeting space and other accessory uses. The property was previously zoned Public Accommodation (PA) and with the SDD approval the underlying zoning of the property remains PA. Development approvals for the Four Seasons were originally established by Ordinance #14, Series 2001. Ordinance #14 established SDD No. 36 that allowed for the development of the following: • 116 AU's • 15 DU's • 40 FFU's • Retail, restaurant, conference and health club/spa space, and • 4,971sf of employee housing. Ordinance #9, Series 2003 amended SDD No. 36 and allowed for the development of the following: • 118 AU's • 18 DU's • 22 FFU's • Retail, restaurant, conference and health club/spa space, and • 34 employee housing units Ordinance #20, Series 2005 amended SDD No. 36 and allowed for the development of the following: • 122 AU's • 16 DU's • 19 FFU's • Retail, restaurant, conference facilities and health club/spa space, and • 28 employee housing units It is interesting to note that with each amendment the number of AU's and DU's remained fairly constant while the number of FFU's was significantly reduced from 40 to 22 and finally to 19. Construction of the project began in 2006 and after resolution of many issues during the construction process the Four Seasons opened in December of 2010. Barclays Bank, lender on Four Seasons Resort and Residences Vail Amendment to SDD No. 36 Page 1 2 the project, assumed ownership of the property from the original developers in 2009. Ex Vail acquired the property in November of 2016. Four Seasons Hotels has an 80 -year agreement with Ex Vail to manage the hotel. Ex Vail's Goals for the Property Ex Vail's goal for the Four Seasons is to renovate the property to better balance the mix of residential uses in order to improve its financial performance and in doing so create a viable resort property that is sustainable over the long term. Since originally approved, two factors have impacted the performance of the property: Nearly ten years passed from the time the project was originally approved until it opened. The luxury lodging industry changed significantly during that period, particularly the fractional industry and consumer's preference for interior design and unit size. In many respects, the project's design and the mix of hotel and related residential uses were obsolete the day the hotel opened. • From 2011 to the day the property transferred to Ex Vail, the property was owned by a bank. Financial institutions are not particularly well-suited to operating luxury hotels and as such the property was managed with a lack of focus or long-term vision. Ex Vail's personnel have extensive experience with luxury properties, coupled with Ex Vail's working relationship with Four Seasons Hotels, the project team has brought a new perspective and long-term vision that involves a more holistic approach relative to all aspects of the property — guest lodging, fractional fee units, dwelling units and other properties amenities (restaurants and lounges, conference facilities, health club, spa, etc.). Fundamental to this perspective is the importance of establishing the proper balance of all uses within the resort. Ex Vail has identified three specific issues with the Four Seasons that need to be addressed to make the property viable for the long term: FRACTIONAL FEE UNITS When the Four Seasons was approved in 2001 the fractional fee product, while in its infancy, was considered an innovative approach that would be a boon to the lodging and vacation/second home industries. At about this time the Town of Vail adopted regulations to allow for this type of land use. The 40 FFU units approved for the Four Seasons in 2001 are an indication of how bullish the real estate industry was on fractional units. At this same time, virtually all high-end lodging operators got involved in the development and/or management of fractional fee projects. Four Seasons Resort and Residences Vail Amendment to SDD No. 36 Page 1 3 While there have been successful fractional projects, the fractional fee industry has significantly regressed in the past ten years. Fractional components at other Four Seasons have had experiences similar to Vail (i.e. thirteen fractional units remain unsold). In Jackson Hole, twenty fractional units were constructed in 2003 and fourteen years later they are still not sold out. In Costa Rica twenty fractional units were originally planned but only five were developed due to limited demand. In Punta Mita slow sales of fractional units resulting in their conversion to whole ownership. In Scottsdale only 33% of planned fractional units were constructed. Most luxury hotel operators have either abandoned or significantly curtailed fractional programs or are no longer involved in the development of new fractional projects. Previous amendments to the Four Seasons SDD gradually reduced the number of FFU's, from 40 units in the original approval to the 19 units that were actually built. Only 6 of the 19 FFU's were sold and Ex Vail currently owns 13 unsold FFU units. Lack of sales is clear indication of the markets lack of interest in the fractional product. These unsold units, while currently in the hotel's rental pool, are generally over -sized and not viable short-term rental units. Other than during peak periods these fractional units do not perform well in terms of occupancy or revenue per square foot. A major aspect of the amendments proposed to SDD #36 is to re - purpose these unsold FFU units. UNIT MIX The Four Seasons unit mix is currently not appropriate, both from the stand point of the market's interest and with respect to the number and type of rooms needed for a well- balanced resort hotel. The hotel currently has 37 suites (this number includes the 13 unsold FFU's) which constitute 28% of the total number of guest rooms. Based on industry standards this is a disproportionately high percentage of suites. For example, the percentage of large, traditional suites at the Park Hyatt in Beaver Creek, the Ritz-Carlton Bachelor Gulch and the Sonnenalp ranges between 4-9%. Many of the Four Seasons suites are also over -sized. A major aspect of the amendments proposed to the SDD is to reduce the number of suites and create a better balance of rooms that is more in keeping with industry standards. CONDITION AND DESIGN OF HOTEL Consumer tastes and expectations for luxury lodging properties has changed significantly from the time the Four Seasons was designed and constructed. The interior design of the hotel is not in keeping with consumer interest. This consideration, coupled with the fact that the hotel has seen nearly seven years of use, has created the need to upgrade common areas (hallways) and all hotel rooms. While SDD amendments are not required to make these improvements, the Four Seasons Resort and Residences Vail Amendment to SDD No. 36 Page 14 SDD amendments will allow for other changes that will among other things provide the "economic engine" necessary to implement renovation of common areas and hotel rooms. Proposed 5DD Amendments Amendments proposed to SDD No. 36 will change the approved mix of AU's, DU's and FFU's that are currently permitted on the property. These changes and zoning considerations are addressed below. As no exterior expansions are proposed and no new square footage will be added to the building, relevant zoning considerations are limited to parking and employee housing. The fundamental objective of these amendments is to improve the financial performance of the resort, be it from increasing the number of hotel rooms, improving the occupancy of hotel rooms, or increasing the number of "live beds" by including individually owned condominiums in the hotel's rental pool. Ultimately, improving the financial performance of the resort in ways that benefit Ex Vail and Four Seasons will also result in improved financial performance for the Town of Vail, whether from improved hotel occupancy or increased sales or transfer tax revenues. An overview of how these amendments will benefit not just Ex Vail, but also the broader community is provided below. APPROACH TO PROJECT The Four Seasons has been in operation for seven years and were Ex Vail to make no changes to the property the hotel would likely continue to operate for another seven years and beyond. However, to make no changes would do nothing to improve performance nor to establish the long-term sustainability of the resort. Among other things, this means that the hotel would not generate sufficient revenue to fund future capital investment in the facility. Based on seven years of Four Seasons Resort Vail operations and the collective experience of Four Seasons and Ex Vail's management in the high end residential and resort markets, changes to the hotel necessary to correct this situation have been identified. In essence, the changes below reflect what would be done differently (working within the physical limitations of the existing building) if the hotel were being built for today's market: Increase the number of hotel rooms The hotel's standard, entry level (non -suites) rooms have historically been the best performing rooms and while there is some seasonal variation these rooms perform well throughout the year. A calculated increase to the number of hotel rooms is necessary to improve hotel performance. Four Seasons Resort and Residences Vail Amendment to SDD No. 36 Page 15 Reduce the total number of suites The property has too many suites, particularly large suites. This situation is exacerbated by the unsold fractional fee units. There is a critical need to reduce the number of large suites to be more in line with industry standards. Re -purpose unsold fractional fee units The 13 unsold FFU's are in the hotels rental pool and they perform relatively well during peak times but because of their large size are not productive rental units during much of the year. Revenue per square foot from these units is far less than that of standard hotel rooms, these unsold units are a drain on the overall performance of the property. These units need to be re -purposed to some other use. Create additional for -sale real estate There is strong demand for residential for -sale product and in the high-end resort residential market there is increasingly strong demand for hotel run rental programs for such units. The creation of additional for sale condominiums (DU's) can provide the economic engine to fund other improvements to the property and provide units that can participate in the Four Seasons' rental program. Lnck-nff units Lock -off units associated with condominiums have been embraced by the market place. Well run, incentivized rental programs have proven to be an effective way to increase the supply of rental units for the hotel while providing owners with revenue from the rental of their condominiums. Lock -off units are a particularly valuable tool in providing the hotel with flexibility in responding to periods of peak demand. PROJECT AND DESIGN PARAMETERS Given the objectives above, Ex Vail and the Four Seasons spent many months studying the existing facility to define a plan that would most efficiently and effectively implement these changes. Considerations, or parameters listed below influenced final renovation plans that are reflected by this SDD Amendment. These included: Carrying capacity of hotel amenities Maintaining the appropriate balance between the number of hotel guests and hotel amenities is critical, particularly at a high-end resort hotel. The Four Seasons common areas and amenities (lobby space, restaurants and bars, spa and health club, conference facilities, pool, etc.) all have a finite capacity. These amenities were Four Seasons Resort and Residences Vail Amendment to SDD No. 36 Page 1 6 originally sized for the current hotel and in most cases, it is not feasible to increase the size of these facilities. As such, existing common areas and amenities establish a limitation of sorts on the type and extent of changes to the overall unit mix. Layout of the existing building/code requirements As a renovation, the design of the existing building directly affects where changes can be made and the nature of changes that may be feasible. An example of this is the limitations created by existing hallways. In most cases hallways cannot be changed and they relate directly to each unit's building code egress requirements. In many cases options for unit conversions were directly impacted by such considerations. Unit locations and views History has shown the quality of views from hotel rooms does not directly impact guest revenue (while a mountain view room rents for more than a room with a highway view, a good mountain view room does not rent for more than a great mountain view room). The opposite is true of for -sale real estate. View considerations were a factor in determining the location of new for -sale units and new hotel rooms. Parking The existing parking structure cannot be expanded. The addition of hotel rooms and lock -off units requires increased parking. While increased parking is proposed via re - striping of standard spaces to compact spaces, there is a limit to additional parking that can be provided. As such, parking requirements are a significant consideration in the type of changes proposed to the properties overall unit mix. Four Seasons standards Four Seasons Hotels have explicit standards for the size, quality and features of their hotel rooms. These standards directly influenced decisions on where new or renovated hotel rooms could be created. Cost and efficiency The costs necessary to complete renovations along with projected returns were considered in making final decisions on future improvements. Four Seasons Resort and Residences Vail Amendment to SDD No. 36 Page 1 7 PROPOSED CHANGES TO UNIT MIX Ordinance #20, Series 2005 amended SDD No. 36 to allow for the development of the following: • 122 AU's • 16 DU's • 19 FFU's Proposed amendments to SDD No. 36 would result in the following: • 130 AU's • 28 DU'S (with 18 total lock -off units) • 6 FFU's A floor by floor comparison of existing units and proposed unit changes has been provided under separate cover. Below is a summary of how the proposed unit mix will be accomplished: Conversion of three large suites to three DU's These hotel suites (which in total comprise ten "keys" or AU's) range in size from 2,400sf to S,000sf. The suites do not perform well due to their size and lack of kitchen facilities. They are simply too large to be a rental product. These suites are proposed for conversion to three DU's. These three DU's will include a total of eight lock -off accommodation units. This change will address the problem of too many large hotel suites. The sale of these units will provide some of the capital necessary to support hotel improvement plans and the lock -off units will provide important assets for the hotel's rental program. Conversion of nine FFU's to nine DU's The conversion of these nine units can be accomplished very efficiently and doing so will address two issues — the need to re -purpose these under -performing units and to reduce the number of large hotel suites. Prior to sale each of these units will be completely renovated with updated interiors and furnishings. An additional bedroom/bath will be added to seven of these units, increasing the resorts overall pillow count. hese nine new DU'S will include a total of ten lock -off accommodation units. Conversion of four FFU's to sixteen AU's These specific units were identified for conversion to AU's primarily due to their location and access/hallway conditions that can meet building code egress and other Four Seasons Resort and Residences Vail Amendment to SDD No. 36 Page 1 8 code requirements. These conversions will address issues with under -performing FFU's and will reduce the number of large hotel suites. More importantly the conversion of these units will result in a significant number of new AU's. The size of these new AU's is comparable to the hotel's best performing hotel rooms (standard sized, entry level rooms) and based on past experience are expected to maintain solid occupancy rates throughout the year. Conversion of two Suites to four AU's Two large hotel suites will be converted to four standard hotel rooms and in doing so will reduce the number of large suites while increasing the number of standard, entry level hotel rooms. ZONING CONSIDERATIONS Proposed amendments will not increase the square footage of the building nor affect the exterior of the building in a manner that would require PEC approval. As such, the only relevant zoning considerations are parking and employee housing. Parking The 2005 amendment to SDD No. 36 establishes the parking requirement for the Four Seasons to be 211 spaces. The existing SDD also acknowledges that "215 spaces provided". All parking at the hotel is managed by 24/7 concierge services which includes valet spaces. Below is a summary of the new parking demand from the proposed amendments: Four Seasons SDD Amendment Parking Analsyis 11-lul-17 Land Use Coversion of 3 Suites to Condos {DU's) Conversion oft Suites to 4 hotel rooms (AU's) Conversion of9 Fractional to 9 Condos (DU's) Conversion of 4 Fractional to 16 lodge rooms (AU's) Existing Existing New Net Lock Off Lock Off condition Parking Req. Converted to Parking Req, Parking Units Parking Req. 10 A.U.'s 7.0 spaces 3 D.U.'s 4.2 spaces -2.8 8 (5 req parking) 3.5 2 A.U.'s 1.4 spaces 4 A.U.'s 2.8 spaces 1.4 0 0 9 F. F.U.'s 6.3 spaces 9 D.U.'s 12.6 spaces 6.3 10 (4 req parking) 2.8 4 F. F.U: s 2 8 spaces 16 A.U.'s 11.2 spaces 8.4 0 0 13.3 6.3 19.6 New Parking Req. w/mufti-use credit {5%) 18.62 Four Seasons Resort and Residences Vail Amendment to SDD No. 36 Page 1 9 Based on the matrix above the proposed amendments will require nineteen additional parking spaces. Existing dimensions between columns will allow for these additional spaces to be provided by re -striping standard sizes spaces to compact spaces. Existing and proposed parking plans are attached at the end of this report. Employee Housing The Four Seasons was developed prior to the Town codifying employee housing requirements. Notwithstanding the fact that there was no formal employee housing requirement at that time, in accordance with SDD No. 36 the project includes 28 on-site employee housing units. These units are dormitory style and each provides housing for two people. The town's housing ordinances for Inclusionary Zoning and Commercial Linkage address re -developments as follows: Inclusionary Zoning Employee housing need only be provided for the increase in the GRFA of a redevelopment; provided however, that if any existing EHUs are to be removed, an equal amount of EHUs shall be replaced in addition to other requirements of this chapter. Commercial Linkage Employee housing impacts need only be mitigated for a redevelopment that results in a greater number of employees generated from an increase in net floor area, or an increase in the number of accommodation units or in net floor area, or an increase in the number of accommodation units or limited service lodge units in the redevelopment; provided however, that if any existing EHUS are to be removed, an equal amount of EHUs shall be replaced in addition to the other requirements of this chapter. Below are the four proposed unit conversions and how they affect employee generation: Conversion of 3 hotel suites to 3 Condominiums — this change does not increase GRFA nor does it increase the number of AU's, as such the conversion generates no additional employees. Four Seasons Resort and Residences Vail Amendment to SDD No. 36 Page 1 10 Conversion of 2 hotel suites to 4 AU's — this change will add 2 new AU's. At .7 employees per AU the conversion generates 1.4 employees. Conversion of 9 FFU's to 9 Condominiums - this change does not increase GRFA nor does it increase the number of AU's, as such the conversion generates no additional employees. Conversion of 4 FFU's to 16 AU's —The addition of 16 new AU's results in new employee generation of 11.2 employees and the requirement to house 20%, or 2.24 employees. However, this increased demand needs to be considered in context with the reduction of four FFU's. Employee generation from the four FFU's is determined based on the Inclusionary Zoning's 10% housing requirement. The four FFU's total 10,312 sf, which requires 1,031sf of employee housing. In order to equate the employee requirement (from Commercial Linkage) with the square foot requirement (from Inclusionary Zoning), it is assumed that the 1,031sf requirement could provide four 250sf dormitory style units, each of which based on town code houses 1 employee. This results in the four FFU's creating a housing requirement for 4 employees. As the housing requirement from the existing four FFU's is greater than the housing requirement of the proposed 16 AU's, there is no new housing requirement from this conversion. Based on the above, proposed SDD amendments will result in new employee generation of 1.4 employees. Regulations require 20% of these employees to be housed, or housing for .28 employees. To mitigate new employee generation Ex Vail proposes to acquire and then deed restrict a 2 -bedroom dwelling unit in excess of 788 square feet. Based on town standards a unit of this type can accommodate 2.25 employees. Proposed mitigation will exceed requirements by nearly 2 full employees. BENEFITS FROM PROPOSED AMENDMENTS Ex Vail's fundamental goal is to renovate the Four Seasons to establish a more balanced mix of residential uses in a way that will improve its financial performance and in doing so create a viable resort property that is sustainable over the long-term. An underlying premise of this effort is that improvements which benefit Ex Vail and the Four Seasons will also benefit the Town of Vail through increased occupancy, increased sales tax revenue and increased RETT revenues. The proposed amendments will accomplish the following: Four Seasons Resort and Residences Vail Amendment to SDD No. 36 Page 1 11 • The proposed mix of units will establish a proper balance of unit types that will enhance hotel operations and revenues. Over -sized, under -performing units are eliminated. Units to be created are optimally -sized to enhance occupancy and revenues. • The total number and type of units proposed for the hotel have been designed to be in keeping with the carrying capacity of resort's amenities, an important consideration that will ensure quality guest experiences. • A net increase of eight new hotel rooms will be created, bringing the total number of hotel rooms to 130. More importantly, the new hotel rooms with be standard sized, entry level type rooms. Historically these types of units have been among the best performing unit types at the hotel and have the highest occupancy rates throughout the yea r. • Eighteen lock -off units associated with new dwelling units will be created. These units provide the hotel with the flexibility necessary to address demand for rooms, particularly during peak periods. Incentive programs will be established to encourage condominium buyers to include their lock -off units in the hotel's rental pool. Based on the success of similar programs in Vail, it is conservatively estimated that 50% of lock -off units will participate in the rental pool. • The sale of the newly created dwelling units will provide the revenue to fund capital improvements to the hotel, specifically the renovation of all hotel rooms and other common areas. Improved hotel performance is expected to provide increased revenues to fund a long-term, on-going capital improvement program. • Proposed unit conversions provide a solution to the thirteen unsold, under -performing fractional fee units. Conversion of the unsold units to DUs will remove them from the hotels rental pool and will increase the potential for dwelling unit owners to include their units in the rental pool (currently only four of sixteen condo owners participate in the rental pool). STANDARDS FOR EVALUATION OF PROPOSED AMENDMENTS Nine criteria prescribed by the SDD section of the zoning code will be used to review these proposed amendments. These criteria are geared primarily towards the design of a project and they focus on topics such as compatibility with the neighborhood, building scale and massing, architecture, landscape design, density, etc. Proposed amendments are exclusive to changing the existing mix of units and SDD criteria provide little guidance or direction with respect to how to determine the appropriate mix of units for a property such as this. Four Seasons Resort and Residences Vail Amendment to SDD No. 36 Page 1 12 A clear indication of the Town's development objectives regarding unit mix, particularly with respect to the redevelopment of hotel properties, can be found in the Lionshead Redevelopment Master Plan (LHRMP). This Plan addresses the Evergreen Hotel and the potential opportunities that could be realized from the redevelopment of this existing hotel property. This is particularly relevant in that the development of the Four Seasons involved the redevelopment of an existing hotel property (the 120 -unit Holiday Inn). While encouraging the redevelopment of the Evergreen property, the LHRMP states: The Evergreen Lodge presently contains 128 short term accommodation units. In addition, The Evergreen Lodge also contains a restaurant, lounge, spa, and meeting space facilities incidental to the operation of the Lodge. Given the importance and need for short term accommodations to the vitality and success of the community, any future redevelopment of the site shall ensure the preservation of short term accommodation units on the site. The preservation of short term accommodations should focus on maintaining the number of existing hotel beds and the amount of gross residential square footage on the site as well as requiring the preservation of 128 accommodation units. In essence, this element of the LHRMP defined an "equivalency standard" for the redevelopment of hotel properties and established the Town's objectives, or expectations for the redevelopment of hotel properties. While this type of standard was not formally in place when originally approved, the Four Seasons complies with this standard (120 hotel rooms were existing, 122 were replaced along with increased square footage devoted to hotel rooms). Proposed amendments to the Four Seasons results in a net increase to hotel rooms from 122 to 130 and as such would exceed this equivalency standard. The unit mix proposed by these amendments to the Four Seasons is clearly in keeping with the Town's objectives for the redevelopment of hotel properties. SDD Review Criteria The SDD chapter of the Town Zoning Code prescribed nine criteria to be used to evaluate the merits of a proposed Special Development District. The SDD sections states: The following design criteria shall be used as the principal criteria in evaluating the merits of the proposed special development district. It shall be the burden of the applicant to demonstrate that submittal material and the proposed development plan comply with each of the following standards, or demonstrate that one or more of them is not applicable, or that a practical solution consistent with the public interest has been achieved. Four Seasons Resort and Residences Vail Amendment to SDD No. 36 Page 1 13 These criteria and response to each are outlined below. 1. Compatibility: Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. Response: There are no changes proposed to the property that would have any effect on the considerations outlined above. 2. Relationship: Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. Response: There are no new uses proposed by these amendments. While changes are proposed to the mix of units, there is not a significant change to density or the intensity of development on the site. For example, increases proposed to the number of dwelling units are off -set by a reduction to the number of FFU's. Proposed amendments do not affect the compatible, workable relationship that has been established between the Four Seasons and surrounding uses and activities. 3. Parking and Loading: Compliance with parking and loading requirements as outlined in chapter 10 of this title. Response: Proposed amendments are in compliance with parking requirements. 4. Comprehensive Plan: Conformity with applicable elements of the Vail comprehensive plan, town policies and urban design plans. Response: Ex Vail's fundamental goal is to renovate the Four Seasons to establish a more balanced mix of residential uses in a way that will improve its financial performance and in doing so create a viable resort property that is sustainable over the long-term. An underlying premise of this effort is improvements that will benefit Ex Vail and the Four Seasons will also benefit the Town of Vail, be it through increased occupancy or increased sales tax or RETT revenues. These goals are consistent with many aspects of the Town's Comprehensive Plan and town policies. 5. Natural And/Or Geologic Hazard: Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed. Response: This criterion is not applicable to the proposed amendments. Four Seasons Resort and Residences Vail Amendment to SDD No. 36 Page 1 14 6. Design Features: Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. Response: This criterion is not applicable to the proposed amendments. 7. Traffic: A circulation system designed for both vehicles and pedestrians addressing on and off site traffic circulation. Response: The proposed amendments will have no appreciable effect on traffic considerations. 8. Landscaping: Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and function. Response: This criterion is not applicable to the proposed amendments. 9. Workable Plan: Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. Response: This criterion is not applicable to the proposed amendments. Four Seasons Resort and Residences Vail Amendment to SDD No. 36 Page 115 Level 1 - Existing Condition - I U IL L L L . O _ T JT �F,n LL - ,u . F-1 r, Unit Totals Existing Prod ed Totals 0 - AU's 122 -ALPs 0 - DU's 16 - DU's 0 - FFU's 19 -FFV8 0 - Lock Offs 0 -Tock Oils Level 1 - Proposed Condition 2 STANDARD PARKING 3 STANDARD PARKING 3 STANDARD PARKING SPACES CONVERTED TO \ SPACES CONVERTED SPACES CONVERTED 3 COMPACT SPACES TO 4 COMPACT SPACES TO 4 COMPACT SPACES 1+ LLL — U L L 'III II I +1; ; ILL r +1 +1 1. IL +1 �I n 1 STANDARD PARKING 3 STANDARD PARKING j— -= SPACE CONVERTED TO SPACES CONVERTED TO 2 COMPACT SPACES 4 COMPACT SPACES -NET GAIN OF 11 NEW PARKING SPACES ON LOWER LEVEL -NET GAIN OF 9 NEW PARKING SPACES ON LOWER LEVEL _ r _ - -NET GAIN OF 20 NEW PARKING SPACES TOTAL EMosed Project Totdo L - -- J Unit Totals 180 -ALJ s 0 - AU's 28-DLYs 0 - DU's 6 - FFU's 0 - FFU's 18 -Lock Offs 0 - Lock Offs Level 2 - Existing Condition 1 _ • - _ -= � i � :. ..� , - jay/ -... _: .•,��r Lives - - - -- _;. I x _ AU's (lodge rooms, suites) - DU's (Penthouse, condos) FFU's (Residence Club) MeetmgFaahtres Restaurant / Bar I Spa / Health Club C*) 1 " Unit -Totals 0 - AU's 0 - DU's 0 - FFU's 0 - Lock Offs Level 2 - Proposed Condition SPACES CONVERTED II II TO 4 COMPACT SPACES II I I I I II' I I I _ +1 +1 , N L� IL- I 1 —I— 1 1 I = 3 STANDARD PARKING ®L SPACES CONVERTED 71 TO 4 COMPACT SPACES - II'e-� — - -NET GAIN OF 11 NEW PARKING U �,.__-�!--� �� SPACES ON LOWER LEVEL � -NET GAIN OF 9 NEW PARKING SPACES ON LOWER LEVEL Fl�-AU's (lodge rooms, suites) -NET GAIN OF 20 NEW PARKING SPACES TOTAL I DU's Penthouse, condos _ r 0 L L I FFU's (Residence Club) - i ' -Meeting Facilities Unit Totals _ 0 - AU's - Restaurant / Bar 0 - DU's 0 - FFU's Spa / Health Club 0 - Lock Offs Level 3 - Existing Condition ©FII-��� u TI , : =Lt_ l 12J — � — vQT EHU's 101 1 rIp� ©° c� f 3 s ., I I r ug� ��trT P Unit Totals 13 - AU's 0 - DU's 3 - FFU's 0 - Lock Offs Level 3 - Proposed Condition �s I it -1 n, r r iE , � I �' � � � o - Ci vfir o _ 7-17 �i ,•f�1. iii—' _ f — X19,• — � u �v�y— Ir I = ' y LL Jc T ��1 'LL e� 12 V e ' — EHU's - - L , X101 ©Jw_ clwtts) II Il _Y' � - 14 - AU's (lodge rooms, suites) DU's (Penthouse, condos) 3 Ir ilk' �.,=' FFU's (Residence Club) 2 AU's tr converted ` Mee Facilities �$ 3� to 3 AU's '-q 1 r c \ Restaurant Bar ® r •' i� 'tip lsti� �.- �`� � -Spa /Health Club \_ Unit Totals 14-AU's 3-DU's 0 - FFU's 3 - Lock Offs - AU's (lodge rooms, suites) - DU's (Penthouse, condos) - FFU's (Residence Club) - Meeting Facilities - Restaurant / Bar Spa / Health Club Unit Totals 13 - AU's 0 - DU's 3 - FFU's 0 - Lock Offs Level 3 - Proposed Condition �s I it -1 n, r r iE , � I �' � � � o - Ci vfir o _ 7-17 �i ,•f�1. iii—' _ f — X19,• — � u �v�y— Ir I = ' y LL Jc T ��1 'LL e� 12 V e ' — EHU's - - L , X101 ©Jw_ clwtts) II Il _Y' � - 14 - AU's (lodge rooms, suites) DU's (Penthouse, condos) 3 Ir ilk' �.,=' FFU's (Residence Club) 2 AU's tr converted ` Mee Facilities �$ 3� to 3 AU's '-q 1 r c \ Restaurant Bar ® r •' i� 'tip lsti� �.- �`� � -Spa /Health Club \_ Unit Totals 14-AU's 3-DU's 0 - FFU's 3 - Lock Offs Level 4 - Existing Condition 13 -11, EHU's 101 3 r� 19 '18 17 16 I i F�15 14 6 m 13 11 Level 4 - Proposed Condition /f - - l I I - AU's (lodge rooms, suites) - DU's (Penthouse, condos) - FFU's (Residence Club) - Meeting Facilities M- Restaurant / Bar F7- Spa / Health Club Unit Totals 19 - AU's 0 DU's 3: FFU's 0 - Lock Offs = - AU's (lodge rooms, suites) - DU's (Penthouse, condos) - FFU's (Residence Club) - - Meeting Facilities - - Restaurant / Bar Spa / Health Club Unit Totals 23 - AU's 1 - DU's 1 - FFU's 1- Lock Offs Level 5 - Existing Condition II � - Level 5 - Proposed Condition TT 4��7 -, F - _' - _. o000 E� H oho �r o a a o a , U� " v'I 12 Ld— II III II II II �� u k 821 ° q 2 AU's (lodge rooms, suites) 6 En AU's (lodge rooms, suites) - DU's (Penthouse, condos) • 14 - DU's (Penthouse, condos) - FFU's (Residence Club) 13 1-2 MeetingFacilities i - FFU's (Residence Club) F.13 Restaurant / Bar Spa / Health Club 10 Level 5 - Proposed Condition TT 4��7 -, F - _' - _. o000 E� H o a a o a , U� " v'I 12 II III II II II �� u k 821 3 15 q 2 AU's (lodge rooms, suites) 6 En AU's (lodge rooms, suites) - DU's (Penthouse, condos) • 14 - DU's (Penthouse, condos) - FFU's (Residence Club) 13 1-2 MeetingFacilities i - FFU's (Residence Club) F.13 Restaurant / Bar Spa / Health Club 10 G Spa Health Club 10 f 1� Unit Totals Unit Totals 30 - AU's 1 - DU's 26 - AU's 1 - FFU's 0 - Lock Offs 0 - DU's 4 - FFU's 0 - Lock Offs o a a o a , F', q 2 n� 6 En AU's (lodge rooms, suites) - DU's (Penthouse, condos) 3 1-5 - FFU's (Residence Club) F.13 - Meeting Facilities 5 1 Restaurant / Bar G Spa Health Club 10 f 1� Unit Totals 1 .�� 30 - AU's 1 - DU's 1 - FFU's 0 - Lock Offs Level 6 - Existing Condition �'© . �g �i- L �.m l —' •� VIII VIII j 1S �iXLE .. �— _ 13 AU's (lodge rooms, suites) —p - DU's (Penthouse, condos) A77 ---------- _-, � ..," ° •. Meeting Facilities '10 j - Restaurant/Bar 4' ,-Spa LAA ,_ 2, a \ ,/J 4 �Z'�' Unit Totals 27 - AU's - 2 - DU's 2 - FFU's 2 - Lock Offs 18 1.9 `2 21 2`2 23 24 Lj -1 r 1-7 -- _-- Fa (u� uuul�"i Y fi 16 -AU's (lodge rooms, suites) 21 flo d �3 0 1 w leve ' . . 14 - DU's (Penthouse, condos) o� l FFU's esidence Club) E Meeting Facilities 6 f ® e 12 • 1 - Restaurant / Bar Spa / Health Club •7 X10 AY�I 3 Unit Totals i' 26 - AU's 0 - DU's 3 - FFU's 0 - Lock Offs Level 6 - Proposed Condition i r 1 J T can 3 or o �'© . �g �i- L �.m l —' •� 1 19 20 21 ±L" �2� 1S 14 �— _ 13 AU's (lodge rooms, suites) —p - DU's (Penthouse, condos) A77 - FFU's (Residence Club) Meeting Facilities '10 j - Restaurant/Bar 4' ,-Spa /Health Club a \ ,/J 4 �Z'�' Unit Totals 27 - AU's - 2 - DU's 2 - FFU's 2 - Lock Offs Level 7 - Existing Condition Level 7 - Proposed Condition i ii Unit Totals 23 - AU's 3 - DU's 4 - FFU's 0 - Lock Offs - AU's (lodge rooms, suites) - DU's (Penthouse, condos) - FFU's (Residence Club) - Meeting Facilities - - Restaurant / Bar - Spa / Health Club Unit Totals 22 - AU's 6 - DU's 1 - FFU's 6 - Lock Offs - AU's (lodge rooms, suites) - DU's (Penthouse, condos) - FFU's (Residence Club) - Meeting Facilities a` - Restaurant / Bar F Spa / Health Club i ii Unit Totals 23 - AU's 3 - DU's 4 - FFU's 0 - Lock Offs - AU's (lodge rooms, suites) - DU's (Penthouse, condos) - FFU's (Residence Club) - Meeting Facilities - - Restaurant / Bar - Spa / Health Club Unit Totals 22 - AU's 6 - DU's 1 - FFU's 6 - Lock Offs Level 8 - Existing Condition ;7 > �Flo Frte' �1 i ` ii XX TT 4 s'=,moi ■ � � �i�i u� l 9 8- Unit Totals 15 - AU's 4 - DU's 2 - FFU's 0 - Lock Offs Level 8 - Proposed Condition r" Co r N' —12 >1 X11 --7 9 0 . 9 , AU's (lodge rooms, suites) 0 DU's (Penthouse, condos) — l- - - FFU's Residence Club Meeting Facilities Y � s o -Restaurant /Bax i.., F-1 - Spa/Health Club Unit Totals 14-AU's �� 7t 6 DU's 1 -FFU's 6 - Lock Offs 29 - AU's (lodge rooms, suites) - DU's (Penthouse, condos) - FFU's (Residence Club) - Meeting Facilities - Restaurant / Bar \ \ F'q Spa / Health Club Unit Totals 15 - AU's 4 - DU's 2 - FFU's 0 - Lock Offs Level 8 - Proposed Condition r" Co r N' —12 >1 X11 --7 9 0 . 9 , AU's (lodge rooms, suites) 0 DU's (Penthouse, condos) — l- - - FFU's Residence Club Meeting Facilities Y � s o -Restaurant /Bax i.., F-1 - Spa/Health Club Unit Totals 14-AU's �� 7t 6 DU's 1 -FFU's 6 - Lock Offs Level 9 - Existing Condition r+ Tr �I �r s 1 r t �. o �� - AU's (lodge rooms, suites) A - DU's (Penthouse, condos) FFU's (Residence Club) ✓ - Meeting Facilities Restaurant /Bar Spa / Health Club y Unit Totals 0 - AU's 5-DU's 0 - FFU's 0 - Lock Offs Level 9 - Proposed Condition ,� V. !-� U. Ej ll Q47- a i" i1 � e �� AU's (lodge rooms, suites) Z < A _ I � � DU's (Penthouse, condos) - FFU's (Residence Club) Meeting Facilities Restaurant /Bax E71 - Spa / Health Club ` Unit Totals �r \ ✓� ✓ 0 AU's 5 - DU's 0 -Lock Offs Level 10 - Existing Condition 17 -� - —: - n , nu 0 �i II II II II I V .. —- AU's (lodge rooms, suites) DU's (Penthouse, condos) V - FFU's (Residence Club) FM -Meeting Facilities r\__<IL-� Level 10 - Proposed Condition - Restaurant / Bar Spa / Health Club i i Unit Totals 0-AU's 4-DU's 0 FFU's 0 - Lock Offs r- � V I� d s flJ�l i c � le� Ili W r..� - AU's (lodge rooms, suites) DU's (Penthouse, condos) V FFU's (Residence Club) - Meeting Facilities Restaurant / Bar Spa / Health Club v r r� Unit Totals �� -- 0-AU's 4-DU's 'N' 0 - FFU's 0 - Lock Offs 0 I ORDINANCE NO. 20 SERIES OF 2005 AN ORDINANCE REPEALING AND RE-ENACTING ORDINANCE NO. 9, SERIES OF 2003, PROVIDING FOR THE MAJOR AMENDMENT OF SPECIAL DEVELOPMENT DISTRICT NO. 36, FOUR SEASONS RESORT, AND AMENDING THE APPROVED DEVELOPMENT PLAN FOR SPECIAL DEVELOPMENT DISTRICT NO. 36 IN ACCORDANCE WITH CHAPTER 12-9A, VAIL TOWN CODE; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, Chapter 12-9A of the Town of Vail Zoning Regulations permits the adoption of Special Development Districts; and WHEREAS, Vail Development, LLC, has submitted an application for a major amendment to Special Development District No. 36, Four Seasons Resort; and WHEREAS, in accordance with the provisions outlined in the Zoning Regulations, the Planning & Environmental Commission held public hearings on the application; and WHEREAS, the Planning & Environmental Commission has reviewed the prescribed • criteria for the amendment of special development districts and has submitted its recommendation of approval to the Vail Town Council; and WHEREAS, the Vail Town Council finds that the proposed amendment to Special Development District No. 36, Four Seasons Resort, complies with the nine design criteria outlined in Section 12-9A-8 of the Vail Town Code and that the applicant has demonstrated that any adverse effects of the requested deviations from the development standards of the underlying zoning are outweighed by the public benefits provided; and WHEREAS, the approval of the major amendment to Special Development District No. 36, Four Seasons Resort, and the development standards in regard thereto shall not establish precedence or entitlements elsewhere within the Town of Vail; and WHEREAS, all notices as required by the Town of Vail Municipal Code have been sent to • the appropriate parties; and • WHEREAS, the Vail Town Council considers it in the best interest of the public health, safety, and welfare to adopt the proposed Approved Development Plan for Special Development District No. 36, Four Seasons Resort. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO,THAT: Section 1. Purnose of the Ordinance The purpose of Ordinance No. 20, Series of 2005, is to adopt an Approved Development Plan for Special Development District No. 36, Four Seasons Resort, and to prescribe appropriate development standards for Special Development District No. 36, in accordance with the provisions of Chapter 12-9A, Vail Town Code. The "underlying" zone district for Special Development District No. 36 shall remain Public Accommodation zone district. • Section 2. Establishment Procedures Fulfilled, Planning Commission Report The procedural requirements described in Chapter 12-9A of the Vail Town Code have been fulfilled and the Vail Town Council has received the recommendation of approval from the Planning & Environmental Commission for the major amendment to Special Development District No. 36, Four Seasons Resort. Requests for the amendment of a special development district follow the procedures outlined in Chapter 12-9A of the Vail Town Code. Section 3. Special Development District No. 36 The Special Development District is hereby amended to assure comprehensive development and use of the area in a manner that would be harmonious with the general character of the Town, provide adequate open space and recreation amenities, and promote the goals, objectives and policies of the Town of Vail Comprehensive Plan. Special Development District No. 36, Four Seasons Resort, is regarded as being complementary to the Town of Vail by the Vail Town Council • and the Planning & Environmental Commission, and has been amended because there are • significant aspects of the Special Development District that, cannot be satisfied through the imposition of the standard Public Accommodation zone district requirements. Section 4. Development Standards - Special Development District No 36 Four Seasons Resort Development Plan - The Approved Development Plan for Special Development District No. 36, Four Seasons Resort, shall include the following plans and materials prepared by Zehren and Associates, Inc., and Hill Glazier Architects, and Alpine Engineering, dated August 8, 2005, and stamped approved by the Town of Vail, dated August 8, 2005: a. C1. Existing Conditions Plan b. C3. Water and Sanitary Sewer Plan C. C4. Grading and Drainage Plan d. C5. Erosion and Sediment Control Plan A WIF e. C6. Shallow Utility Plan f. A-2.0.1 Level 1 Plan (132') g. A-2.0.2 Level 2 Plan (140',142') h. A-2.0.3 Level 3 Plan (152') i. A-2.0.4 Level 4 Plan (162') j. A-2.0.5 Level 5 Plan (172') k. A-2.0.6 Level 6 Plan (182') I. A-2.0.7 Level 7 Plan (192') M. A-2.0.8 Level 8 Plan (202') n. A-2.0.9 Level 9 Plan (212') o. A-2.0.10 Level 10 Plan (222') p. A-2.0.11 Roof Plan • q. A-5.0.1 Elevations ar. A-5.0.2 Elevations S. A-5.0.3 Elevations t. A-8.0.1 Site Plan North U. A-8.0.2 Site Plan South V. A-9.0.1 Landscape Plan North W. A-9.0.2 Landscape Plan South X. A-10.0.1 Building Height Calculations —Absolute Height/Interpolated Contours Y. A-10.0.2 Building Height Calculations — Maximum Height/Interpolated Contours Z. A-10.0.3 Building Height Calculations at Proposed Grades aa. A-11.0.1 Existing Circulation bb. A-11.0.2 Proposed Circulations cc. A-12.0.1 Off-site Improvements Plan dd. A-13.0.1 Landscape Area ee. A-14.0.1 Hardscape Area ff. A-15.0.1 Above Ground Site Coverage gg. A-15.0.2 Site Coverage Below Grade hh. A-16.0.1 Streetscape Elevations Permitted Uses— The permitted uses in Special Development District No. 36 shall be as set forth in the development plans referenced in Section 4 of this ordinance. Conditional Uses— The conditional uses for Special Development District No. 36, Four Seasons Resort, shall be set forth in Section 12-7A-3 of the Town of Vail Zoning Regulations. All conditional uses shall be reviewed per the procedures as outlined in Chapter 12-16 of the Town of Vail Zoning Regulations. • • Density— Units per Acre - Dwelling Units, Accommodation Units, Fractional Fee Club Units and Employee Housing Units — The number of units permitted in Special Development District No. 36, Four Seasons Resort, shall not exceed the following: Dwelling Units —16 Accommodation Units —122 Fractional Fee Club Units —19 Type III Employee Housing Units - 28 Density— Floor Area — The gross residential floor area (GRFA), common area and commercial square footage permitted for Special Development District No. 36, Four Seasons Resort, shall be as set forth in the A& W Approved Development Plan referenced in Section 4 of this ordinance. Specifically: GRFA -177,609 square feet Retail — 2,386 square feet Restaurant/Lounge — 5,946 square feet (seating capacity) Conference Facilities —11,139 square feet Health Club and Spa —18,577 square feet Setbacks -- Required setbacks for Special Development District No. 36, Four Seasons Resort, shall be as set forth in the Approved Development Plan referenced in Section 4 of this ordinance. Height - The maximum building height for Special Development District No. 36, Four Seasons Resort, • shall be as set forth in the Approved Development Plan referenced in Section 4 of this ordinance e • (89 feet maximum). Site Coverage— The maximum site coverage allowed for Special Development District No. 36, Four Seasons Resort, shall be as set forth in the Approved Development Plan referenced in Section 4 of this ordinance (70,150 square feet above grade or 59%; and 85,091 square feet below grade or 71%). Landscaping -- The minimum landscape area requirement for Special Development District No. 36, Four Seasons Resort, shall be as set forth in the Approved Development Plan referenced in Section 4 of this ordinance (35,268 square feet or 30%). Parking and Loading — The required number of off-street parking spaces and loading/delivery berths for Special • Development District No. 36, Four Seasons Resort, shall be provided as set forth in the Approved Development Plan referenced in Section 4 of this ordinance (211 spaces re uired, 215 spaces provided). In no instance shall Vail Road, West Meadow Drive or the South Frontage Road be used for loading/delivery or guest drop-off/pick-up without the prior written approval of the Town of Vail. The reguired parking spaces shall not be individually sold, transferred, leased, conveyed, rented or restricted to any person other than a condominium owner, fractional fee owner, tenant, occupant or other user of the building, except that six (6) of the re uired spaces may be utilized by the Holiday House Condominium Association, d/b/a Nine Vail Road Condominiums for parking pursuant to the terms of a recorded Easement Agreement. The foregoing language shall not prohibit the temporary use of the parking spaces for events or uses outside of the building, subject to the approval of the Town of Vail nor shall it limit the number of spaces available for sale or lease to condominium and/or fractional fee owners. • Section 5. Approval Agreements for Special Develooment District No. 36, Four Seasons • Resort The approval of Special Development District No. 36, Four Seasons Resort shall be conditioned upon the developer's demonstrated compliance with the following approval agreements: That the developer shall provide deed -restricted housing that complies with the Town of Vail Employee Housing requirements (Chapter 12-13) for a minimum of 56 employees on the Four Seasons Resort site, and that said deed -restricted employee housing shall be made available for occupancy, and that the deed restrictions shall be recorded with the Eagle County Clerk & Recorder, prior to issuance of a Temporary Certificate of Occupancy for the Four Seasons Resort. 2. That the Memorandum of Understanding as provided in Exhibit A, shall be adopted with the second reading of Ordinance No. 20, Series of 2005. This fulfills approval agreement number 2 of first reading of Ordinance No. 20, Series of 2005. 3. That the developer shall record a drainage easement for Spraddle Creek. The easement shall be prepared by the developer and submitted for review and approval by the Town Attorney. The easement shall be recorded with the Eagle County Clerk & Recorder's Office prior to the issuance of a Temporary Certificate of Occupancy for the Four Seasons Resort. 4. That the developer shall submit a final exterior building materials list, a typical wall section and complete color renderings for review and approval of the Design Review Board, prior to submittal • of an application for a building permit. 5. That the developer shall submit a comprehensive sign program proposal for the Four Seasons Resort for review and approval by the Design Review Board, prior to the issuance of a Temporary Certificate of Occupancy for the Four Seasons Resort. 6. That the developer shall submit a rooftop mechanical equipment plan for review and approval by the Design Review Board prior to the issuance of a building permit. All rooftop mechanical equipment shall be incorporated into the overall design of the hotel and enclosed and visually screened from public view. 7. That the developer shall post a bond to provide financial security for the 150% of the total cost of the required off-site public improvements. The bond shall be in place with the Town prior to the issuance of a building permit. 8. That the developer shall comply with all fire department staging and access requirements pursuant to Title 14, Development Standards, Vail Town Code. This will be demonstrated on a set of revised plans for Town review and approval prior to building permit submittal. 9. That the required Type III deed -restricted employee housing units shall not be eligible for resale and that the units be owned and operated by the hotel and that said ownership shall transfer with the deed to the hotel property. 10. That the developer shall coordinate the relocation of the existing electric transformers on the property with local utility providers. The revised location of the transformers shall be part of the final landscape plan to be submitted for review and approval by the Design Review Board. �J 11. That the developer shall submit a written letter of approval from Nine Vail Road Condominium Association, the Scorpio Condominium Association, and the Alphorn Condominium Association granting access to allow for the construction of sidewalk, drainage, Spraddle Creek relocation, and landscaping improvements, respectively, prior to the issuance of a building permit. 12. That the developer provides a 6 ft. to 8 ft. heated paver pedestrian walkway from the Frontage Road bus stop adjacent to the West Star Bank then continuing east to Vail Road and then south to the 9 Vail Road property line. All work related to providing these improvements including lighting, retaining, utility relocation, curb and gutter, drainage and landscaping shall be included. A plan shall be submitted for review and approval by the Town and the Design Review Board prior to submittal of a building permit. 13. That the developer shall provide a heated pedestrian walk connection from the Frontage Road to West Meadow Drive. The developer shall record a pedestrian easement for this connection for review and approval by the Town Attorney prior to issuance of a Temporary Certificate of Occupancy. 14. That the developer shall prepare and submit all applicable roadway and drainage easements for dedication to the Town for review and approval by the Town Attorney. All easements shall be recorded with the Eagle County Clerk and Recorder's Office prior to issuance of a Temporary Certificate of Occupancy. 5. That the developer shall be assessed an impact fee of $5,000 for all net increase in pm traffic generation as shown in the revised April 4, 2003, Traffic Study. The net increase shall be calculated using the proposed peak generating trips less the existing Resort Hotel and Auto Care Center trips, respectively being 155-(108+7) = 40 net peak trips 0 $5,000 = $200,000. This fee will be offset by the cost of non -adjacent improvements constructed. 16. That the developer shall receive approval for all required permits (CDOT access, ACOE, dewatering, storm -water discharge, etc.) prior to issuance of a building permit. 17. That the developer shall submit a full site grading and drainage plan for review and approval by the Town and the Design Review Board. The drainage plan will need to be substantiated by a drainage report provided by a Colorado professional Engineer, include all drainage, roof drains, landscape drains etc., and how they will connect with the TOV storm system. The developer shall submit all final civil plans and final drainage report to the Town for civil approval by the Department of Public Works, prior to submittal of a building permit. 18. That the developer shall provide detailed civil plans, profiles, details, limits of disturbance and construction fence for review and civil approval by the Department of Public Works, prior to submittal of a building permit. 19. That the developer shall be responsible for all work related to providing landscaping and lighting within the proposed Frontage Rd. medians. A detailed landscape plan of the medians shall be provided for review and approval by the Design Review Board. •0. That the developer shall provide additional survey information of the south side of the Frontage Road to show existing trees to be removed and additional survey in front of the Scorpio building • in order to show accurate grades for the construction of the path from the Four Seasons to the bus stop at West Star bank. Final design shall be reviewed and approved by the Town and the Design Review Board. 21. That the developer is responsible for 100% of final design improvements along West Meadow Drive from the centerline of the road back to the Four Seasons property line from Mayors' park to western most property line of the Four Seasons, including any drainage and grade tie-ins beyond the west property line. This includes all improvements, including, drainage, lighting, art, streetscape enhancements, edge treatments, curbs, heated walks, etc. Final plans shall match and be coordinated with the proposed Town of Vail Streetscape plan for West Meadow Drive and shall be provided for review and approval by the Design Review Board. 22. That the developer shall incorporate public art into the development, and shall coordinate all art proposals with the Art in Public Places Board, subject to review and approval by the Design Review Board. 23. That the developer shall resolve all of the following design -related issues for final Design Review Board review and approval: a. Proposed hydrant relocation at the NW corner of the property shall be graded to be level with the proposed sidewalk and landscaping will be located as to not interfere with the operation of the hydrant. b. The cross -slope on the West Meadow Drive walk shall maintain a max. 2.0% cross slope • that is sloped towards the road. c. The boulder walls and grading at the SE corner of the property shall be modified as to not impact the existing 2-36" CMP's. d. The foundation wall at the SE corner of the parking structure shall be modified to accommodate the existing Spraddle Creek vault. e. The proposed Spraddle Creek vault and concrete box culvert shall be modified to work with the existing phone vault. f. All known existing utilities shall be shown on a plan with the proposed drainage and utilities in order to clarify potential conflicts. g. The proposed walk that meets the frontage road walk at the eastern portion of the property shall be realigned slightly to the west to avoid the existing inlet. h. Fire staging turning movements shall be show on plans. i. Retaining walls west of the loading and delivery access drive shall be curved/angled in order to "bench" access drive wall. j. Top of wall elevation for the Frontage Rd -West Meadow Drive path reads as 185.5?(Typo) k. Railings shall be provided for paths where necessary I. Show edge of existing pavement for Frontage road on civil plans and show match point. m. Erosion control plan shall be updated. n. Show grading around proposed electric vault. o. Show driveway grades, spot elevations on civil plans. p. Show additional TOW/BOW elevations on pool walls. 24. That the developer shall begin initial construction of the Four Seasons Resort within three years • from the time of its final approval at second reading of the ordinance amending Special Development District No. 36, Four Seasons Resort, and continue diligently toward the completion of the project. If the developer does not begin and diligently work toward the • completion of the special development district or any stage of the special development district within the time limits imposed, the approval of said special development district shall be void. The Planning and Environmental Commission and Town Council shall review the special development district upon submittal of an application to reestablish the special development district following the procedures outlined in Section 12-9A-4, Vail Town Code. 25. That the Developer shall commit no act or omission in any way to cause the current operation of the Chateau at Vail to cease until such time as a demolition permit is issued by the Department of Community Development. Section 6. • If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 7. The repeal or the repeal and re-enactment of any provisions of the Vail Municipal Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 8. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are hereby repealed to the extent only of such inconsistency. The repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, heretofore repealed. • INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 20th day of December, 2005, and a public hearing for second reading of this Ordinance set for the 3`d day of January, 2006, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. i SAL s Rodney E. Slifer, Mayor ATTEST: '••""' ••'4 ooLo�' i 6elei Donaldson, Town Clerk INTRODUCED, READ, ADOPTED AND ENACTED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 3`d day of January, 2006. Rodney E. Slifer, Mayor �Oy t, �O F .V' ATTEST: ; • '•. SEAL �oioaP° • Lorelei Donaldson, Town Clerk • Exhibit A: TOWN OF VAIL MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding is made and entered into on the 3rd day of January, 2006, by and between VAIL DEVELOPMENT LLC., a Minnesota corporation and the TOWN OF VAIL a Municipal corporation, situated in the County of Eagle, State of Colorado. WHEREAS, Vail Development LLC is planning the development and construction of a mixed use project consisting primarily of a five star hotel, a fractional fee club, condominiums, retail, employee housing units and related facilities at 28 South Frontage Road and 13 Vail Road, Vail Colorado (Lots 9A and 9C, Vail Village 2nd Filing) currently and commonly known as the Chateau at Vail hotel and the Alpine Standard/Amoco gasoline station; WHEREAS, in connection with its proposed mixed use development Vail Development I*C, is requesting from the Town of Vail certain entitlements pursuant to its applications for a major amendment to Special Development District No. 36, a conditional use permit for Type III Employee Housing Units, a conditional use permit for a Fractional Fee Club and a rezoning of Lot 9A, Vail Village 2"d Filing; WHEREAS, in connection with the applications and requested entitlements, Vail Development, LLC, is required by the Town of Vail to make certain off-site/public improvements (as specifically set forth in detail below) along South Frontage Road and West Meadow Drive consistent with the Town of Vail Streetscape Master Plan, as amended; WHEREAS, as a condition to the second reading of Ordinance No. 20, Series of 2005, the parties are required to enter into this Memorandum of Understanding setting forth the .7 • responsibilities, obligations and requirements of the parties in connection with said offsite/public improvements to be performed by Vail Development, LLC, NOW, THEREFORE, in consideration of the mutual covenants hereinafter set forth, the parties hereto agree as follows: I. DEFINITIONS 1. When used in this Memorandum of Understanding, the following terms shall have the following meanings unless otherwise specifically defined. The singular shall include the plural and the masculine gender shall include the feminine and the neuter unless otherwise required by the context. "Improvements" shall mean those off-site/public improvements as specifically defined in Section III below. "MOU" shall mean this Memorandum of Understanding agreement and all exhibits annexed hereto. "Vail Development" shall mean Vail Development, LLC, a Minnesota corporation, whose address is 600 Foshay Tower, 821 Marquette Avenue South, Minneapolis, Minnesota 55402; Attention: Thomas J, Brink "Parties" shall mean both Vail Development and Town of Vail. "Project" shall mean the mixed use project being planned by Vail Development and consisting primarily of a five star hotel, a fractional fee club, condominiums, retail, employee housing units and related facilities to be located at the Property, which mixed use project is the subject of Ordinance No. 20, Series 2005. 0 0 "Property" shall mean those properties commonly known as the Alpine Standard/Amoco gasoline station and the Chateau at Vail hotel, located respectively at 28 South Frontage Road and 13 Vail Road, Vail Colorado - Lots 9A and 9C, Vail Village 2' Filing. "Town of Vail" shall mean the Town of Vail, a municipal corporation, whose address is 75 South Frontage Road- Vail Colorado 81657: Attention: II. PURPOSE 2. The express purpose of this MOU is to establish the mutual responsibilities, obligations and requirements of the Parties hereto regarding the Improvements to be performed by Nicollet in connection with Vail Development's entitlements and Project. These Improvements are required to be made by Vail Development based upon the design and functionality of the Project or as specifically required by the Town of Vail in connection with Vail Development's entitlements. III. VAIL DEVELOPMENT'S OBLIGATIONS 3. Vail Development shall be responsible, at its sole cost and expense, except as specifically provided herein, to complete and perform the following (collectively, the "Improvements") in connection with the Project: (a) South Frontage Road. Vail Development shall perform the following improvements along the South Frontage Road, using new and first class materials, as approved by the Town of Vail and the Town of Vail Design Review Board and in accordance with all applicable federal, state and local laws, statutes, ordinances and regulations: (i) widen the south side of South Frontage Road and install a left turn lane in South Frontage Road to the entrance of the hotel and a corresponding left turn lane to the entrance of the existing Town of Vail Police Station; (ii) install medians in South Frontage Road from the main roundabout to the western lot line of the 0Scorpio Condominium property; (iii) provide all landscaping and lighting within the • proposed South Frontage Road median to be constructed by Vail Development; (iv) install an attached heated paver sidewalk/walkway (6 to 8 feet wide) adjacent to the South Frontage Road from the bus stop adjacent to the Weststar Bank east along the Scorpio Condominium property and the Property to Vail Road including all lighting retaining walls, railings, utility relocation, curb and gutter, drainage and landscaping as necessary- N) relnc�atP- the fire huAra„t gA;gna,nt +.. e,,,,+U'U,.,.,,+,,,.o n,...a. ,,..a i..:% - --1----p --- ---------, \ • / --.+��.� waw -- u, wasia� MJ--.. VV VVKK111Vllta�V 1\Vatl, auu `vlJ pavement overlay from the centerline of South Frontage Road to the property line of the Property from the main roundabout west to the bus stop adjacent to the Weststar Bank (subject to timing and coordination of the CDOT overlay project that will be at CDOT's sole cost and expense). (b) Vail Road. Vail Development shall perform the following improvements along the Vail Road, using new and first class materials, as approved by the Town of Vail and the Town of Vail Design Review Board and in accordance with all applicable federal, state and local is laws, statutes, ordinances and regulations: (i) install an attached heated paver sidewalk/walkway (6 to 8 feet wide) adjacent to Vail Road from the South Frontage Road south along the Property to 9 Vail Road property, including all lighting retaining walls, railings, utility relocation, curb and gutter, drainage and landscaping as necessary; (ii) relocate the Spraddle creek piping and install new box culverts; and (iii) pavement overlay from the centerline of Vail Road to the property line of the Property from the main roundabout (South Frontage Road) south to the property line of 9 Vail Road. along West Meadow Drive, using new and first class materials, as approved by the Town of Vail and the Town of Vail Design Review Board and in accordance with all applicable federal, (c) West Meadow Drive. Vail Development shall perform the following state and local laws, statutes, ordinances and regulations: (i) install an attached heated paver 0 alk/walkway (6 to 14 feet wide, or as required by the final approved Town of Vail Streetscape Master Plan for West Meadow Drive) adjacent to West Meadow Drive from the western most side of Mayors' Park west along the 9 Vail Road property and the Property to the western most property line of the Property, including all lighting retaining walls, railings, utility relocation, curb and gutter, drainage and landscaping as necessary and to match. and be coordinated with the final approved Town of Vail Streetscape plan for West Meadow Drive; (ii) all design improvements along West Meadow Drive from the centerline of the right-of-way to the property line of the Property and the 9 Vail Road property from the western most side of Mayors' park west to the western most property line of the Property (specifically including any drainage and grade tie-ins necessary beyond the western most property line of the Property), including all drainage, lighting, art, streetscape enhancements, utility relocation, edge treatments, curb and gutter *andscaping as necessary and to match and be coordinated with the final approved Town of Vail Streetscape plan for West Meadow Drive. (d) Pedestrian Walkway. Vail Development shall perform the following improvements along the western property line of the Property from the South Frontage Road to West Meadow Drive, using new and first class materials, as approved by the Town of Vail and the Town of Vail Design Review Board and in accordance with all applicable federal, state and local laws, statutes, ordinances and regulations: (i) design and install an attached heated pedestrian sidewalk/walkway along the western property line of the Property from the South Frontage Road south to West Meadow Drive, including all lighting retaining walls, railings, utility relocation, drainage and landscaping as necessary. (e) Spraddle Creek. Vail Development shall perform the following improvements in connection with Spraddle Creek, using new and first class materials, as approved by *wn of Vail and the Town of Vail Design Review Board and in accordance with all applicable federal, state and local laws, statutes, ordinances and regulations. (i) relocate the Spraddle creek piping and install new box culverts, as necessary. IV. EASEMENTS 4. Vail Development shall be responsible, at its sole cost and expense, to prepare and submit all applicable roadway, drainage, and pedestrian easements for dedication in connection with the Project or the Improvements to the Town of Vail for review and approval by the Town of Vail, Town Attorney and all such easements shall be filed and recorded with the Eagle County Clerk and Recorder's Office prior to the issuance of a Temporary Certificate of Occupancy for the Property. V. TOWN OF VAIL'S OBLIGATIONS 5. Once the Improvements have been completed by Nicollet and accepted by the Town of Vail, the Town of Vail shall be responsible for all maintenance, upkeep, watering, mowing, trimming, • weed control, snow removal, debris removal, repair and replacement of any and all Improvements located in a public right of way or in a public easement, including any and all cost and expenses associated directly or indirectly therewith (except the Town of Vail shall have no obligation to heat or repair the heat for the sidewalks) and Vail Development shall have no continuing or further obligations or responsibilities in connection therewith. VI. FINANCIAL GUARANTEE REQUIREMENTS 6. Nicollet shall provide and post with the Town of Vail a Bond in the total amount of One Hundred Fifty Percent (150%) of the total cost of the Improvements (as mutually determined and agreed to by and between Vail Development and the Town of Vail), to provide financial security to the Town of Vail and to assure the completion of the Improvements by Vail Development. The 0 *Bond shall be provided and posted with the Town of Vail prior to the issuance of a building permit for the Project. VII. MISCELLANEOUS PROVISIONS 7.1 Amendments. This MOU and all documents and instruments executed in connection herewith may be amended, modified or supplemented only by a written instrument, executed by the party against which enforcement thereof may be sought. 7.2 Binding, Effect. This MOU shall be binding upon and shall inure to the benefit of the parties and their respective successors and assigns. The obligations assumed and agreed to be performed by each party hereunder with respect to the Property shall be binding upon such, party and their respective successors, assigns and transferees. The covenants of the Parties contained herein are intended by the parties to be covenants which run with the land under applicable law. Vail Development, LLC, agrees to make any transfer of any interest in the Property subject to the •obligations contained in this MOU. 7.3 Colorado Law. This MOU shall be construed and enforced In accordance with the laws of the State of Colorado. 7.4 Time of Essence. Time is of the essence of this MOU. In the event the provisions of this MOU require any act to be done or action to be taken hereunder on a date which is a Saturday, Sunday or legal holiday, such act or action shall be deemed to have been validly done or taken if done or take on the next succeeding day which is not a Saturday, Sunday or legal holiday. 7.5 Counterparts. This Agreement may be executed in counterparts, each of which shall constitute a separate document but all of which together shall constitute one and the same 0 Wgreement. Signature and acknowledgment pages may be detached and reattached to physically form one document. 7.6 Attorneys' Fees. If legal action is commenced in connection with the enforcement, interpretation, or breach of any provision of this MOU, the Court as part of its judgment shall award reasonable attorneys' fees and costs to the prevailing party. 7.7 Invalidily of Certain Provisions. Every provision of this MOU is intended to be several. In the event any term or provision hereof is declared to be illegal or invalid for any reason whatsoever by a court of competent jurisdiction, such illegality or invalidity shall not affect the balance of the terms and provisions hereof, which terms and provisions shall remain binding and enforceable. 7.8 Entire Agreement. This MOU and the documents referenced herein set forth all the covenants, promises, agreements, conditions and understandings among the Parties concerning the ub'ect matter hereof and there are no covenants, promises, agreements, conditions or derstandings, either oral or written, between them other than as are herein set forth. All negotiations and oral agreements acceptable to both parties have been merged into and are included herein, it being understood that this MOU supersedes and cancels any and all previous negotiations, arrangements, understandings and representations and none thereof shall be used to interpret or construe this MOU. 7.9 Notices. All notices, certificates or other communications required to be given to the Town of Vail or Vail Development, LLC, hereunder shall be sufficiently given and shall be deemed given when delivered, or when deposited in the United States mail, first class, with postage fully prepaid and addressed as follows: 0 . If to the Town of Vail; Town of Vail c/o 75 South Frontage Road Vail, Colorado 81657 If to Vail Development, LLC: Vail Development LLC, c/o Thomas J. Brink 600 Foshay Tower 821 Marquette Avenue South Minneapolis, Minnesota 55402 7.10 No Third Party Beneficiary This MOU and any financial guarantees required pursuant to its terms are not intended for the benefit of any third party. 7.11 Indemnification. Vail Development, LLC, agrees to indemnify and hold the Town of Vail harmless against any and all liability, loss, damages, costs and expenses, including reasonable attorney's fees, which the Town of Vail may hereafter sustain, incur or be required • to pay by reason of any negligent act or omission or intentional act of Nicollet, its agents, officers, employees, contractors, or subcontractors, which is incurred in connection with or is of any nature whatsoever arising out of the construction or the installation of the Improvements which Nicollet is required to perform under the terms of this MOU. 7.12 Termination. So long as the Town of Vail approval, for the Special Development District No. 36 - Four Seasons Resort remains valid and has not terminated by passage of time or otherwise, this MOU may not be terminated, in whole or in part, without the mutual written consent of Une rar[ies hereto 9 • above. WHEREFORE, the Parties hereto have executed this MOU as of the date first set forth VAIL DEVELOPMENT, LLC By: Thomas J. Brink Its: Vice President & General Counsel TOWN OF VAIL • By: s ss ACKNOWLEDGMENT BY VAIL DEVELOPMENT, LLC *TATE OF MINNESOTA *COUNTY OF HENNEPIN This instrument was acknowledged on the day of , 2006, before me a notary within and for said County by Thomas J. Brink, the Vice President and General Counsel of Vail Development, LLC, a Minnesota corporation, on behalf of the corporation. 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Li U ��ao b..»�044 cd ty CL a> . u ' �' L 0 b cu � a � cl'd CU erma (A Cl 7EL � O � W x U ..r 73 b *a rn y N w o O q O �••r a� «t =7 ri � o w � 'o o0 0 " b N �/ N❑ >' Q M M 0 u5 F� o'C�tiz=4a� q O i i.� W o u�� c c 0 3 6, b5.u>,.�,...o n o 3 cz � x 3 oas 3 v A. c w a� b � •� c a� co3 -0 Q E-4 o •-, O N n w ; 0 • • �-� • v i� •• ` • The Dally If llReds 970.845.9937 / vaildaily.com Friday, January 6, 2006 Page C29 ORDINANCE NO. 20 SERIES OF 2005 AN ORDINANCE REPEALING AND RE-ENACTING ORDINANCE NO. 9, SERIES OF 2003, PROVIDING FOR THE MAJOR AMENDMENT OF SPECIAL DEVELOPMENT DISTRICT NO. 36, FOUR SEASONS RESORT, AND AMENDING THE APPROVED DEVELOPMENT PLAN FOR SPECIAL DEVELOPMENT DISTRICT NO. 36 IN ACCORDANCE WITH CHAPTER 12-9A, VAIL TOWN CODE; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, Chapter 12-9A of the Town of Vail Zoning Regulations permits the adoption of Specie • Development Districts; and WHEREAS, Vail Development, LLC, has submitted an application for a major amendment to Special Development District No. 36, Four Seasons Resort; and WHEREAS, in accordance with the provisions outlined in the Zoning Regulations, the Planning & Environmental Commission held public hearings on the application; and WHEREAS, the Planning & Environmental Commission has reviewed the prescribed criteria for the amendment of special development districts and has submitted its recommendation of approval to the Vail Town Council, and WHEREAS, the Vail Town Council finds that the proposed amendment to Special Development District No, 36, Four Seasons Resort, complies with the nine design criteria outlined in Section 12- 9A-8 of the Vail Town Code and that the applicant has demonstrated that any adverse effects of the requested deviations from the development standards of the underlying zoning are outweighed by the public benefits provided; and WHEREAS, the approval of the major amendment to Special Development District No, 36, Four Seasons Resort, and the development standards in regard thereto shall not establish precedence or entitlements elsewhere within the Town of Vail; and WHEREAS, all notices as required by the Town of Vail Municipal Code have been sent to the appropriate parties; and WHEREAS, the Vail Town Council considers it in the best interest of the public health, safety, and welfare to adopt the proposed Approved Development Plan for Special Development District No. 36, Four Seasons Resort. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT. Section 1. Ps W_" W the Ordinance The purpose of Ordinance No. 20, Series of 2005, is to adopt an Approved Development Plan for Special Development District No. 36, Four Seasons Resort, and to prescribe appropriate development standards for Special Development District No. 36, in accordance with the provisions of Chapter 12- 9A, Vail Town Code. The "underlying' zone district for Special Development District No. 36 shall remain Public Accommodation zone district. Section 2. Establtahment. Procedures vM[16SL Planning Commission H6pltrt The procedural requirements described in Chapter 12-9A of the Vail Town Code have been fulfilled and the Vail Town Council has received the recommendation of approval from the Planning & Environmental Commission for the major amendment to Special Development District No. 36, Four Seasons Resort. Requests for the amendment of a special development district follow the procedures outlined in Chapter 12-9A of the Vail Town Code. Section 3. Stlticld_Dalralggment DlaVlct No. 38 The Special Development District is hereby amended to assure comprehensive development and use of the area in a manner that would be harmonious with the general character of the Town, provide adequate open space and recreation amenities, and promote the goals, objectives and policies of the Town of Vail Comprehensive Plan, Special Development District No. 36, Four Seasons Resort, is regarded as being complementary to the Town of Vail by the Vail Town Council and the Planning & Environmental Commission, and has been amended because there are significant aspects of the Special Development District that cannot be satisfied through the imposition of the standard Public Accommodation zone district requirements. Section 4. D_altelg9maot Standards - SDeclal Development D1&Sricl No. 36. Four Seas4D! ROMI-Dav41.gpIgOIIS Plan - The Approved Development Plan for Special Development District No. 36, Four Seasons Resort, shall include the following plans and materials prepared by Zehren and Associates, Inc., and Hill Glazier Architects, and Alpine Engineering, dated August 8, 2005, and stamped approved by the Town of Val, dated August 8, 2005: a, l,1, Existing Conditions Plan b. C3. Water and Sanitary Sewer Plan c. C4. Grading and Drainage Plan of l,5. Erosion and Sediment Control Plan e. • C6. Shallow Utility Plan f. A-2.0.1 Level 1 Plan (132') g. A-2.0.2 Level 2 Plan (140',142') h. A-2.0.3 Level 3 Plan (152') I . A-2.0.4 Level 4 Plan (162') J . A-2.0.5 Level 5 Plan (172') k. A-2.0.6 Level 6 Plan (182') I. A-2.0.7 Level 7 Plan (192') m. A-2.0.8 Level 8 Plan (202') n. A-2.0.9 Level 9 Plan (212') o. A-2.0.10 Level 10 Plan (222') P . A-2.0.11 Roof Plan q. A-5.0.1 Elevations r. A-50.2 Elevations S . A-5.0.3 Elevations I . A-8.0.1 Site Plan North u. A-8.0.2 Site Plan South v. A-9.0.1 Landscape Plan North W, A-9.0.2 Landscape Plan South x. A-10.0.1 Building Height Calculations - Absolute Height/Interpolated Contours y. A-10.0.2 Building Height Calculations - Maximum Height/Interpolated Contours z. A-10.0.3 Building Height Calculations at Proposed Grades aa. A-11.0.1 Existing Circulation bb. A-11.0.2 Proposed Circulations cc. A-12.0.1 Off-site Improvements Plan ad. A-13.0.1 Landscape Area ee. A-14.0.1 Hardscape Area if. A-15.0.1 Above Ground Site Coverage gg. A-15.0.2 Site Coverage Below Grade hh. A-16.0.1 Sireetscape Elevations Permitted Uses - The permitted uses in Special Development District No. 36 shall be as set forth in the development plans referenced in Section 4 of this ordinance. Conditional Usn- The conditional uses for Special Development District No. 36, Four Seasons Resort, shall be set forth in Section 12-7A-3 of the Town of Vail Zoning Regulations. All conditional uses shall be reviewed per the procedures as outlined in Chapter 12-16 of the Town of Vail Zoning Regulations. Density- Units per Acre - Dwelling Units, Accommodation Units, Fractional Fee Club Units and Employee Housing Units - The number of units permitted in Special Development District No, 36, Four Seasons Resort, shall not exceed the following: Dwelling Units - 16 Accommodation Units - 122 Fractional Fee Club Units - 19 Type III Employee Housing Units - 28 Density- Floor Area -- The gross residential floor area (GRFA), common area and commercial square footage permitted for Special Development District No. 36, Four Seasons Resort, shall be as set forth in the Approved Development Plan referenced In Section 4 of this ordinance. -Speclfioclly: • GHFA - 17 /.609 square feet Retail - 2,386 square feet Restaurant/Lounge - 5,946 square feet (seating capacity) Conference Facilities - 11,139 square feet Health Club and Spa - 18,577 square feet Setbacks - Required setbacks for Special Development District No. 36, Four Seasons Resort, shall be as set forth in the Approved Development Plan referenced in Section 4 of this ordinance. Height- _ The maximum building height for Special Development District No, 36, Four Seasons Resort, shall be as set forth in the Approved Development Plan referenced in Section 4 of this ordinance (89 feet maximum). Site Coverage - The maximum site coverage allowed for Special Development District No. 36, Four Seasons Resort, shall be as set forth in the Approved Development Plan referenced In Section 4 of this ordinance (70,150 square feet above grade or 59%; and 85,091 square feet below grade or 71%). Landscaping - The minimum landscape area requirement for Special Development District No. 36, Four Seasons Resort, shall be as set forth in the Approved Development Plan referenced in Section 4 of this ordinance (35,268 square feet or 30%). Parking and Loading - The required number of off-street parking spaces and loading/delivery berths for Special Development District No. 36, Four Seasons Resort, shall be provided as set forth in the Approved Development Plan referenced in Section 4 of this ordinance (211 spaces reacted. 215 spaces provided). In no instance shall Vail Road, West Meadow Drive or the South Frontage Road be used for loading/delivery or guest drop-off/pick-up without the prior written approval of the Town of Vail. The reoj 7e , parking spaces shall not be individually sold, transferred, leased, conveyed, rented or restricted to any person other than a condominium owner, fractional fee owner, tenant, occupant or other user of the building, except that six (6) of the reeuired spaces may be utilized by the Holiday House Condominium Association, Wore Nine Vail Road Condominiums for parking pursuant to the terms of a recorded Easement Agreement. The foregoing language shall not prohibit the temporary use of the parking spaces for events or uses outside of the building, subject to the approval of the Town of Vail nor shall it limit the number of spaces available for sale or lease to condominium and/or fractional fee owners. Section 5.Aporoval Agreements for Special Development Dlstria No. 36. Four Seasons Real The approval of Special Development District No, 36, Four Seasons Resort shall be conditioned upon the developer's demonstrated compliance with the following approval agreements: 1. That the developer shall provide deed -restricted housing that complies with the Town of Vail Employee Housing requireniklnts (Chapter 12-13) for a minimum of 56 employees on the Four Seasons Resort site, and that said deed -restricted employee housing shall be made available for occupancy, and that the deed restrictions shall be recorded with the Eagle County Clerk & Recorder, prior to issuance of a Temporary Certificate of Occupancy for the Four Seasons Resort. 2. That the Memorandum of Understanding as provided in Exhibit A, shall be adopted with the second reading of Ordinance No. 20, Series of 2005. This fulfills approval agreement number 2 of first reading of Ordinance No. 20, Series or 2001 3. That the developer shall record a drainage easement for Spraddle Creek. The easement shall be prepared by the developer and submitted for review and approval by the Town Attorney. The easement shall be recorded with the Eagle County Clerk & Recorder's Office prior to the issuance of a Temporary Certificate of Occupancy for the Four Seasons Resort. 4. That the developer shall submit a final exterior building materials list, a typical wall section and complete color renderings for review and approval of the Design Review Board, prior to submittal of an application for a building permit. 5. That the developer shall submit o comprehensive sign program proposal for the Four Seasons Resort for review and approval by the Design Review Board, prior to the issuance of Temporary Certificate of Occupancy for the Four Seasons Resort. 6. That the developer shall submit a rooftop mechanical equipment plan for review and approval by the Design Review Board prior to the issuance of a building permit All rooftop mechanical equipment shall be incorporated into the overall design of the hotel and enclosed and visually screened from public view. 7. That the developer shall post a bond to provide financial security for the 150% of the total cost of the required off-site public improvements. The bond shall be in place with the Town prior to the issuance of a building permit. 8. That the developer shall comply with all fire department staging and access requirements pursuant to Title 14, Development Standards, Vail Town Code. This will be demonstrated on a set of revised plans for Town review and approval prior to building permit submittal. 9. That the required Type III deed -restricted employee housing units shall not be eligible for resale and that the units be owned and operated by the hotel and that said ownership shall transfer with the deed to the hotel property. 10. That the developer shall coordinate the relocation of the existing electric transformers on the property with local utility providers. The revised location of the transformers shall be part of the final landscape plan to be submitted for review and approval by the Design Review Board. 11. That the developer shall submit a written letter of approval from Nine Vail Road Condominium Association, the Scorpio Condominium Association, and the Alphorn Condominium Association granting access to allow for the construction of sidewalk, drainage, Spraddle Creek relocation, and landscaping improvements, respectively, prior to the issuance of a building permit. 12. That the developer provides a 6 ft. to B it, heated paver pedestrian walkway from the Frontage Road bus stop adjacent to the West Star Bank then continuing east to Vail Road and then south to the 9 Vail Road property line. All work related to providing these improvements including lighting, retaining, utility relocation, curb and gutter, drainage and landscaping shall be included. A plan shall be submitted for review and approval by the Town and the Design Review Board prior to submittal of a building permit. 13. That the developer shall provide a heated pedestrian walk connection from the Frontage Road to West Meadow Drive. The developer shall record a pedestrian easement for this connection for review and approval by the Town Attorney prior to issuance of a Temporary Certificate of Occupancy. 14. That the developer shall prepare and submit all applicable roadway and drainage easements for dedication to the Town for review and approval by the Town Attorney All easements shall be recorded with the Eagle County Clerk and Recorder's Office prior to issuance of a Temporary Certificate of Occupancy. 15. That the developer shall be assessed an impact fee of $5,000 for all net increase in pm traffic generation as shown in the revised April 4, 2003, Traffic Study. The net increase shall be calculated using the proposed peak generating trips less the existing Resort Hotel and Auto Care Center trips, respectively being 155-(108+7) = 40 net peak trips 0 $5,000 = $200,000. This fee will be offset by the cost of non -adjacent improvements constructed. 16. That the developer shall receive approval for all required permits (COOT access. ACOE, dewatering, storm -water discharge, etc.) prior to issuance of a building permit. 17. That the developer shall submit a full site grading and drainage plan for review and approval by the Town and the Design Review Board. The drainage plan will need to be substantiated by a drainage report provided by a Colorado professional Engineer, Include all drainage, roof drains, landscape drains etc., and how they will connect with the TON storm system. The developer shall submit all final civil plans and final drainage report to the Town for civil approval by the Department VII. MISCELLANEOUS PROVISIONS 7.1 Amendments, This MOU and all documents and instruments executed in connection herewith may be amended, modified or supplemented only by a written instrument, executed by the party against which enforcement thereof may be sought. 72 Bindino EtfecL, This MOU shall be binding upon and shall inure to the benefit of the parties and their respective successors and assigns. The obligations assumed and agreed to be performed by each party hereunder with respect to the Property shall be binding upon such, party and their respective successors, assigns and transferees. The covenants of the Parties contained herein are intended by the parties to be covenants which run with the land under applicable law. Vail Development, LLC, agrees to make any transfer of any interest in the Property subject to the obligations contained in this MOU. 7.3 CoI rcZtgq Law. This MOU shall be construed and enforced In accordance with the laws of the State of Colorado. 7.4 Time of Essence Time is of the essence of this MOU. In the event the provisions of this MOU require any act to be done or action to be taken hereunder on a date which is a Saturday, Sunday or legal holiday, such act or action shall be deemed to have been validly done or taken if done or take on the next succeeding day which is not a Saturday, Sunday or legal holiday. 7.5 Cgoteroarl& This Agreement may be executed in counterparts, each of which shall constitute a separate document but all of which together shall constitute one and the same i agreement. Signature and acknowledgment pages may be detached and reattached to physically form one document. 7.6 Atl mi FFea, If legal action is commenced in connection with the enforcement, interpretation, or breach of any provision of this MOU, the Court as part of its judgment shall award reasonable attorneys' tees and costs to the prevailing party. 7.7 Invalidity of Certain Provisions Every provision of this MOU is intended to be several. In the event any term or provision hereof is declared to be illegal or invalid for any reason whatsoever by a court of competent jurisdiction, such illegality or invalidity shall not affect the balance of the terms and provisions hereof, which terms and provisions shall remain binding and enforceable. 7.8 Entire AWQems1[tL This MOU and the documents referenced herein set forth all the covenants, promises, agreements, conditions and understandings among the Parties concerning the subject matter hereof and there are no covenants, promises, agreements, conditions or understandings, either oral or written, between them other than as are herein set forth. All negotiations and oral agreements acceptable to both parties have been merged into and are included herein, it being understood that this MOU supersedes and cancels any and all previous negotiations, arrangements, understandings and representations and none thereof shall Friday, January 6 2006 age C31 us used to interpret or construe this MOLL 7.9 LLcAj_cQs_ All notices, certificates or other communications required to be given to the Town of Vail or Vail Development, LLC, hereunder shall be sufficiently given and shall be deemed given when delivered, or when deposited in the United Slates mail, first class, with postage fully prepaid and addressed as follows It to the Town of Vail;Town of Vail c/o 75 South Frontage Road Vail, Colorado 81657 If to Vail Development, LLC: Vail Development LLC, Go Thomas J. Brink 600 Foshay Tower 821 Marquette Avenue South Minneapolis, Minnesota 55402 7.10 No Third Party Beneficiary This MOU and any financial guarantees required pursuant to its terms are not intended for the This of any third party. 7:11 Indemnification. Vail Development, LLC, agrees to indemnify and hold the Town of Vail harmless against any and all liability, loss, damages, costs and expenses, including reasonable attorney's fees, which the Town of Vail may hereafter sustain, incur or be required to pay by reason of any negligent act or omission or intentional act of Nicollet, its agents. officers, employees, contractors, or subcontractors, which is incurred in connection with or is of any nature whatsoever arising out of the construction or the installation of the Improvements which Nicollet is required to perform under the terms of this M Z12 r min; So long as the Town of Vail approval for the Special Development District No. 36 - Four Seasons Resort remains valid and has not terminated by passage of time or otherwise, this MOU may not be terminated, in whole or in part. without the mutual written consent of the Parties hereto above. WHEREFORE, the Parties hereto have executed this MOU as of the date first set forth VAIL DEVELOPMENT, LLC By: Thomas J. Brink Its: Vin President 6 General Counsel TOWN OF VAIL By: as ACKNOWLEDGMENT BY VAIL DEVELOPMENT, LLC n.: STATE OF MINNESOTA COUNTY OF HENNEPIN This Instrument was acknowledged on the day of , 2006, before me a notary within and for said County by Thomas J. Brink, the Vice President and General Counsel of Vail -. Development, LLC, a Minnesota corporation, on behalf of the corporation. Notary Public STATE OF COLORADO) COUNTY OF EAGLE - - se ACKNOWLEDGMENT BY TOWN OF VAIL On the day of , 2006, byors me a notary public within and for said County, personally appiared to me personally known and by me duly sworn, the of the Town of Vail, a municipality named In the foregoing Instrument and that the seal affixed to sold Instrument was signed and sealed on behalf of said municipality by authority of Its acknowledged said Instrument to be tttree act and dead of said municipality. Published in the Vail Daily January 6, 2006. They 5�P9P Fo�Char 7-10 The Dally C Reds 970.845.9937 / vaildaily.com 't control, snow r -,oval, debris removal, repair and replacement of any and all Improvements located in a public right of way or in a public easement, including any and all cost and expenses associated directly or indirectly therewith (except the Town of Vail shall have no obligation to heat or repair the heat for the sidewalks) and Vail Development shall have no continuing or further obligations or responsibilities in connection therewith. Vl_fMANCIAL GD.ARANTEE REQUIREMENT$ 6 Nicollet shall provide and post with the Town of Vail a Bond in the total amount of One Hundred Fifty Percent (150%) of the total cost of the Improvements (as mutually determined and agreed to by and between Vail Development and the Town of Vail), to provide financial security to the Town of Vail and to assure the completion of the Improvements by Vail • Development. The Bond shall be provided and posted with the Town of Vail prior to the issuance of a building permit for the Project. VII. MISCELLANEOUS PROVISIONS 7.1 Amendments, This MOU and all documents and instruments executed in connection herewith may be amended, modified or supplemented only by a written instrument, executed by the party against which enforcement thereof may be sought. 72 Bindino EtfecL, This MOU shall be binding upon and shall inure to the benefit of the parties and their respective successors and assigns. The obligations assumed and agreed to be performed by each party hereunder with respect to the Property shall be binding upon such, party and their respective successors, assigns and transferees. The covenants of the Parties contained herein are intended by the parties to be covenants which run with the land under applicable law. Vail Development, LLC, agrees to make any transfer of any interest in the Property subject to the obligations contained in this MOU. 7.3 CoI rcZtgq Law. This MOU shall be construed and enforced In accordance with the laws of the State of Colorado. 7.4 Time of Essence Time is of the essence of this MOU. In the event the provisions of this MOU require any act to be done or action to be taken hereunder on a date which is a Saturday, Sunday or legal holiday, such act or action shall be deemed to have been validly done or taken if done or take on the next succeeding day which is not a Saturday, Sunday or legal holiday. 7.5 Cgoteroarl& This Agreement may be executed in counterparts, each of which shall constitute a separate document but all of which together shall constitute one and the same i agreement. Signature and acknowledgment pages may be detached and reattached to physically form one document. 7.6 Atl mi FFea, If legal action is commenced in connection with the enforcement, interpretation, or breach of any provision of this MOU, the Court as part of its judgment shall award reasonable attorneys' tees and costs to the prevailing party. 7.7 Invalidity of Certain Provisions Every provision of this MOU is intended to be several. In the event any term or provision hereof is declared to be illegal or invalid for any reason whatsoever by a court of competent jurisdiction, such illegality or invalidity shall not affect the balance of the terms and provisions hereof, which terms and provisions shall remain binding and enforceable. 7.8 Entire AWQems1[tL This MOU and the documents referenced herein set forth all the covenants, promises, agreements, conditions and understandings among the Parties concerning the subject matter hereof and there are no covenants, promises, agreements, conditions or understandings, either oral or written, between them other than as are herein set forth. All negotiations and oral agreements acceptable to both parties have been merged into and are included herein, it being understood that this MOU supersedes and cancels any and all previous negotiations, arrangements, understandings and representations and none thereof shall Friday, January 6 2006 age C31 us used to interpret or construe this MOLL 7.9 LLcAj_cQs_ All notices, certificates or other communications required to be given to the Town of Vail or Vail Development, LLC, hereunder shall be sufficiently given and shall be deemed given when delivered, or when deposited in the United Slates mail, first class, with postage fully prepaid and addressed as follows It to the Town of Vail;Town of Vail c/o 75 South Frontage Road Vail, Colorado 81657 If to Vail Development, LLC: Vail Development LLC, Go Thomas J. Brink 600 Foshay Tower 821 Marquette Avenue South Minneapolis, Minnesota 55402 7.10 No Third Party Beneficiary This MOU and any financial guarantees required pursuant to its terms are not intended for the This of any third party. 7:11 Indemnification. Vail Development, LLC, agrees to indemnify and hold the Town of Vail harmless against any and all liability, loss, damages, costs and expenses, including reasonable attorney's fees, which the Town of Vail may hereafter sustain, incur or be required to pay by reason of any negligent act or omission or intentional act of Nicollet, its agents. officers, employees, contractors, or subcontractors, which is incurred in connection with or is of any nature whatsoever arising out of the construction or the installation of the Improvements which Nicollet is required to perform under the terms of this M Z12 r min; So long as the Town of Vail approval for the Special Development District No. 36 - Four Seasons Resort remains valid and has not terminated by passage of time or otherwise, this MOU may not be terminated, in whole or in part. without the mutual written consent of the Parties hereto above. WHEREFORE, the Parties hereto have executed this MOU as of the date first set forth VAIL DEVELOPMENT, LLC By: Thomas J. Brink Its: Vin President 6 General Counsel TOWN OF VAIL By: as ACKNOWLEDGMENT BY VAIL DEVELOPMENT, LLC n.: STATE OF MINNESOTA COUNTY OF HENNEPIN This Instrument was acknowledged on the day of , 2006, before me a notary within and for said County by Thomas J. Brink, the Vice President and General Counsel of Vail -. Development, LLC, a Minnesota corporation, on behalf of the corporation. Notary Public STATE OF COLORADO) COUNTY OF EAGLE - - se ACKNOWLEDGMENT BY TOWN OF VAIL On the day of , 2006, byors me a notary public within and for said County, personally appiared to me personally known and by me duly sworn, the of the Town of Vail, a municipality named In the foregoing Instrument and that the seal affixed to sold Instrument was signed and sealed on behalf of said municipality by authority of Its acknowledged said Instrument to be tttree act and dead of said municipality. Published in the Vail Daily January 6, 2006. They 5�P9P Fo�Char 7-10 TOWN OF VA10 VAI L TOWN PLANNING AND ENVIRONMENTAL AGENDA MEMO MEETING DATE: ITEM/TOPIC: August 28, 2017 PEC Results ATTACHMENTS: File Name pec results 082817.pdf Description August 28, 2017 PEC Results PLANNING AND ENVIRONMENTAL COMMISSION TOWN OF UAIL August 28, 2017, 1:00 PM Vail Town Council Chambers 75S. Frontage Road -Vail, Colorado, 81657 Call to Order Present: Brian Gillette, Pam Hopkins, Ludwig Kurz, John -Ryan Lockman, Karen Perez, John Rediker, and Brian Stockmar 2. A report to the Planning and Environmental Commission on the Administrator's approval of an amendment to an existing Conditional Use Permit, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for a steel -frame tensile fabric shelter at the softball fields spectator plaza area, located at 580 South Frontage Road East (Ford Park)/Unplatted, and setting forth details in regard thereto. (PEC17- 0032) Applicant: Town of Vail Planner Jonathan Spence Motion: Table to September 25, 2017 First: Kurz Second: Perez Vote: 7-0-0 Staff requests that the report to the Planning and Environmental Commission (PEC) be tabled to September 25, 2017 in order to address design considerations. 3. A request for a final recommendation to the Vail Town Council on a major amendment to Special Development District No. 36, Four Seasons, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for reconfiguration of existing accommodation units, fractional fee units and dwelling units, located at 1 Vail Road/Lots A -C, Vail Village Filing 2, and setting forth details in regard thereto. (PEC17-0038) Applicant: Braun Associates, Inc. Planner: Matt Panfil Motion: Table to September 11, 2017 First: Stockmar Second: Kurz Vote: 7-0-0 In the short time period since the application for a major amendment to Special Development District (SDD) No. 36, Four Seasons, was submitted on July 31, 2017, there has been a clarification of the Town's notification policy for property owners within a subject SDD. The clarification requires the notification of all property owners within an SDD, including fractional fee owners, whereas previously notification was provided only to a representative homeownership association or property management company. Staff asks that the item be tabled until the next Planning and Environmental Commission (PEC) meeting on September 11, 2017 in order to provide all property owners with proper notification of the requested major amendment to SDD No. 36, Four Seasons. 4. A request for final review of an amendment to a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, pursuant to Title 12, Chapter 16, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for the reconstruction of the east wing, including healthcare facilities, ambulance district facilities, heliport building and associated structured parking located at 180 South Frontage Road West (Vail Valley Medical Center)/Lots E, F and 2E, Vail Village Second Filing, and Lot 2E-1, Block 1, Vail Lionshead Filing 1. (PEC17-0022). Applicant: Vail Valley Medical Center Planner: Jonathan Spence Motion: Continue to September 11, 2017 First: Stockmar Second: Kurz Vote: 7-0-0 Spence stated that this meeting is intended as a fourth and final work session. The applicant anticipates a fifth and final meeting on September 11, 2017. Topics to be addressed during this work session include: traffic and circulation, heliport EIR, South Frontage Road improvements, employee housing units, and other revisions that have occurred since the last meeting. Tom Braun, Braun Associates, Inc., made a PowerPoint presentation to the PEC. Braun summarized the topics discussed at the previous meetings. Braun then discussed the commercial linkage requirements for the proposed project. The projected amount of commercial linkage in the development agreement made in 2015 is being reviewed for any necessary changes. The necessity of an EIR (Environmental Impact Report) for the proposed heliport was discussed. The applicant believes a full EIR is not necessary primarily because there are limited occurrences (approximately 70 visits a year), helicopters stay for a limited period of time, and emergency vehicle noise is not regulated by the Vail Town Code. Stockmar — Asked about an assumption that flights to the heliport will decrease in frequency. Braun discussed the proposed vehicular, pedestrian, and ADA movements and circulation throughout the site, including the proposed improvements for South Frontage Road. The applicant is working with Public Works to coordinate the improvements. Skip Hudson, Turnkey Consulting, provided a detailed summary of the traffic study. It is estimated that the proposed changes will result in a reduction of approximately 1,400 vehicles per day on West Meadow Drive. Traffic conditions were evaluated for the years 2020-2025 and 2040. Stockmar — Asked about traffic conditions during construction of the east wing. Hudson stated that this has been analyzed and they do not anticipate much of a change in traffic on West Meadow Drive or the intersection of Vail Road and West Meadow Drive. Hudson continued by summarizing the anticipated traffic conditions during 2020-2025. If necessary, they can restrict outbound or inbound left turns at the access points. The 2040 predictions are based on the construction of an anticipated roundabout near the Evergreen Lodge, VVMC, and Town Hall. Braun reviewed previous PEC comments made regarding the site design, building aesthetics, and landscaping. Nate Savage with Davis Partnership described the design changes in more detail. Planters have been added near the loading dock doors, aspen trees have been added along the middle of the south building fagade, and planters have been added to the upper level patio. The amount of glass was reduced on the tower feature. Rediker — Stated that there needs to be more landscaping in the loading dock area. Nate Savage responded that they can look at options, but the required turning movements for the loading docks limits the available area for landscaping. Braun stated that they have performed exhaustive research on this issue. Braun suggested more vertical planting in the three (3) proposed landscape planters along the loading dock columns. Perez — Asked about any changes that have been made to the upper level patio. The suitability of open style railings versus the proposed closed style railings was discussed. Braun summarized how deliveries, patient/guest parking, and employee parking will operate during the construction process. Stockmar — Asked about the frequency and timing of deliveries. Braun stated that the biggest challenge will be accommodating the larger trucks, not the smaller, more frequent small trucks. Rediker — Asked how the larger trucks will get to the site. Braun responded trucks will use West Meadow Drive. Braun stated that during the construction process there will be approximately 20 on-site parking spaces for employees. 150 spaces are leased in a parking lot in Edwards, which are serviced by a shuttle. VVMC also purchases ECO bus tickets for employees. Other employees park in the Lionshead structure. Lockman — Asked where construction workers will park. Chris Knight of ProjectOne stated that construction workers will park all over the Town of Vail. ProjectOne does not dictate where construction employees park, but reimburses them for the cost. Rediker — Asked how many construction workers will be on the project. Knight stated that up to 250 to 300 workers may be on the project. Rediker stated that the amount of construction workers that will impact parking in the Town is a problem. Lockman concurred. Braun concluded by stating the next step for the project is to prepare a "final" plan package and to resolve the commercial linkage mitigation rate. Lockman — Asked for clarification on how bicyclists can move north to south on the hospital campus. Spence stated that due to the 25'+ grade change there is no good way to ride a bicycle from the north to south part of the site and a bicyclist would have to follow the same path as a motorized vehicle. Lockman asked if staff sees any conflicts with the loading docks. Spence stated that the proposed loading docks will allow for increased safety. Kurz — Asked if the west wing construction will have more, less, or similar impact as the east wing. Braun stated that the impact will be similar to the construction of the Arrabelle project in Lionshead and will last approximately two (2) years. Rediker — Suggested an alternative route for construction -related trucks leaving the site. Braun stated that they will examine this possibility. Hopkins — Asked staff to have the Design Review Board (DRB) take a closer look at the landscape plan and upper level patio. Gillette concurred and added that he still feels there is too much glass associated with the project. Gwen Scalpello, 9 Vail Road, expressed her concern about the traffic impact on West Meadow Drive and the main Vail roundabout. Asked that more information be provided to the community regarding the impact of construction on the neighborhood. Also expressed concern about the "light deliveries" at the loading docks. Stockmar — Expressed concern about the level of traffic at the main Vail roundabout. Finds on balance that the applicant has provided a good plan and has responded to his concerns and comments. Gillette — Stated that there is always ongoing construction in Vail and is less concerned about the construction worker parking. Suggested a permit parking system on the South Frontage Road for construction workers. Kurz — Encouraged the applicant to review the construction management plan to ensure the construction worker parking is addressed. Also suggested more landscaping along West Meadow Drive. Stated that he feels the applicant has addressed most of his concerns. Perez — Also feels most of the questions and concerns have been addressed. Is also concerned with the impact of construction worker parking. Requested more information on how the new underpass roundabout will impact traffic. Hopkins — Concurred with Commissioner Kurz. Would also like to see more landscaping along West Meadow Drive. Lockman — Feels that the circulation issues have been fairly well addressed. Also expressed concern about the construction management plan and the need to accommodate construction workers. Stated that the new underpass is a good example of a communication plan between CDOT and the community. Rediker — Stated that he feels signage is needed for the north -south pedestrian path. Is also concerned about the lack of landscaping along West Meadow Drive. Asked the applicant to provide more information about the operation of construction deliveries. Braun stated that large deliveries will be broken down off-site into smaller deliveries using smaller vehicles, primarily in the evening. Understands Commissioner Gillette's comment that there is always construction going on, but still believes that a better management plan can be created for this project, as well as other future projects. Rediker concluded by stating his interest in the final commercial linkage determination. Tom Kassmel, Public Works Engineer, discussed the impacts of construction projects on parking demand. There are incentives to use a company van for carpooling. The new roundabout underpass should reduce overall frontage road traffic by 10%. Expressed a willingness to work with the applicant on their construction management plan. Rediker — Asked if Kassmel had concerns about the left turns during the construction process. Kassmel responded that it will be similar, if not slightly better, than existing conditions. Rediker asked about left turns once the nearby roundabout is completed. Kassmel stated that it will be more difficult to make a left turn onto the South Frontage Road at that time. There was a conversation about the timing of the roundabout and potential redevelopment of Evergreen Lodge. 5. A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12-9C-3, Conditional Uses; Public and private schools, Vail Town Code, in accordance with the provisions of Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for a renovation and addition to the existing Red Sandstone Elementary School, a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Public parking structure, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for the construction of a public parking structure, and a request for the review of a variance from Section 14-6-7, Retaining Walls, Vail Town Code, in accordance with the provisions of Title 12, Chapter 17, Variances, Vail Town, to allow for the construction of a retaining wall with an exposed face height greater than six feet (6'), located at 551 North Frontage Road West/Lots 8, Block 2, Vail Potato Patch Filing 1, and setting forth details in regard thereto. (PEC17-0031) Applicant: TAB Associates Planner: Matt Panfil Motion for an Amendment to an Existing Conditional Use Permit: Approve conditional use permit for RSES, with the three (3) conditions and the findings on page 21 of staff memo dated August 28, 2017, plus an additional condition: 1. The conditional use permit approval is contingent upon the applicant obtaining Town of Vail approval of an associated design review application; 2. The applicant shall revise the submitted plans to depict a minimum twenty foot (20') wide drive aisle, instead of the currently depicted twelve foot (12') wide drive aisle, along the southwest part of the access drive and in the general direction of the southwestern crosswalk and the access point for the second level of the public parking structure; 3. The applicant shall reconfigure the proposed landscape island, located south of the proposed entrance to RSES and in the Pre -K Parking Area, to allow for a complete turn by Fire Department equipment; and 4. The applicant shall provided additional safety measures at the southernmost east -west crosswalk and nearest to the main entrance to the site. First: Kurz Second: Gillette Vote: 7-0 Motion for a Conditional Use Permit for a Public Parking Structure Motion: Continue to the September 11, 2017 meeting. First: Gillette Second: Lockman Vote: 6-1 (Rediker opposed) The applicant was directed to provide a parking plan for Level 3, prohibited and permitted entrance and exit times, with a focus on morning congestion. The applicant is also to provide details on how disabled persons will have required access to ADA parking spaces on Level 1 during times when access to Level 1 is restricted to the general public. Motional for a Variance from Section 14-6-7, Retaining Walls, Vail Town Code Motion: (Variance) Continue to the September 11, 2017 meeting First: Stockmar Second: Perez Vote: 6-1 Panfil gave an update on some of the changes that were requested at the last meeting, and plan revisions since the last meeting. PEC concerns at the last meeting included student and pedestrian safety, bike circulation, and access to and from Level 3 of the parking structure. The Town plans to prohibit access to Level 3 of the parking structure during times that students are arriving at the school. Aesthetics of the parking structure were raised as a concern by the PEC. Applicant has provided more details on the connection to the overpass and bus stop. The drive aisle to the west of the parking structure will be 20 feet wide for fire truck access, but the lane widths can be striped for only one vehicle. Signage will be used along the Frontage Road to indicate if the parking structure has parking vacancies. Signage will indicate which levels of the parking structure have space available. Gillette — Suggested the use of gates to ensure that vehicles first fill Level 3 of the structure first, then other levels of the structure, with gate control access at the intersection. Panfil — We will pass along your suggestions. Panfil then reviewed the landscaping plan. Two additional trees are proposed on the south side of the parking structure. Photovoltaic (PV) solar panels are now proposed only on the top level of the structure. Roof forms over the entrances to the garage have also been modified. Staff wants to ensure that the PEC is comfortable with the safety features of this plan. A fence or other barrier will also be needed at the top of the retaining wall. Perez — Are there elevators in the structure. Panfil replied in the negative. Perez asked if staff has ADA concerns with this design? Panfil described the location of the ADA parking spaces. Perez — Concerned how people requiring access to ADA parking spaces would gain access if the parking or ADA spaces were on a level that was closed or full. Stockmar — Could the roof designs at the garage entrances be modified to gain more solar PV space? Hopkins — How will you provide safety protection from the upper level of the back of the structure, near the retaining wall? Greg Macik — TAB Associates — The development team likes to use signage to direct parkers to the correct parking level, rather than gates. He reviewed the traffic circulation patterns for vehicles accessing the parking structure. He also discussed data on volume of cars using the Ford Park parking lots. He reviewed the student drop-off area. About 30 cars enter Ford Park soccer field early in the morning. Similar volumes are expected at this structure. Only a few students arrive from the east and would need to cross at the lower crosswalk. Rediker — Are we doing anything at the crosswalk, even though there are only a few kids arriving from the east? If not, it's a bad idea. Marcelle Laidman, Principal at RSES —We have only two middle school students coming from the east. Rediker — Only 2 kids now, but we don't know what will happen in five years. Not concerned about parents, because they are more careful around the kids, but concerned about others heading to the mountain. Maybe use flashing lights at the crosswalks. Something to give some measure of safety for children on foot. Macik — Reviewed the mid-day traffic patterns. Perez — Asked if there is a stop sign in a certain location. Panfil responded that there is not a stop sign. Gillette — Asked about the main entrance, preschool drop-off location, turning radius. Hopkins — Who uses Level 4, is that staff? Could you give passes only for certain levels? It's parking for people who know the system, after a few days. Macik — The Town could assign parking levels based on the parking pass. He described how the signs on the frontage road could work Chad Salli, Public Works— Pass sales would exceed the number of spaces. Advanced signage would let people know in advance if spaces are available. Macik — We will have space inside the structure to allow turning around. Stockmar — Drawings show the possibility of a level 5 and 6. Will that change the access and circulation patterns? Macik- Yes, it could. He showed some of the locations of the PV solar panels. Roofs are designed to avoid snow shed onto cars below. Shed roofs are not oriented properly to be effective for solar panels. Hopkins — Will kids walk up the east stair? There is no crosswalk there. Macik — They could, but they are not supposed to. Back side of the structure will be very narrow, and will be capped to prevent access or falls. Rediker — Will parking passes be for all three levels? Salli — Yes Rediker — Will you inform pass holders that you may be restricting parking during certain levels? Salli — Yes, we will inform pass holders. They will need to confirm that they know these restrictions. There are condensed timeframes when most school activity (arrival and departure) happens. Lockman —Where is snow storage? Salli — On the west a gate on the top level. Also a gate along the west road. Snow removal should not be any more difficult than existing parking structures. Public Comment — None Final Commissioner Comment Lockman — A lot of the issues have been addressed. Seems to be a pretty good plan. Agree to place the shed roofs east -west to prevent snow shedding on cars or pedestrians. Seems like the criteria have been met. Town has done a good job communicating the limits of parking passes. Crosswalk signage should be addressed now. Plan has come a long way. Happy to see where it is at now. Hopkins — Is this parking structure so low, to accommodate housing in the future? Salli — It is designed to accommodate housing, school use, possible parking. We do not know yet. Hopkins — Ask the DRB to eliminate as many lighted signs as possible Perez — Staff has done a great job. Still want info on ADA spaces on Level 1. Want to make sure stop signs are properly included in the renderings and/or civil site plan. Kurz — Applicant has done a good job responding to commission concerns. Applicant is as concerned with student safety as the PEC. Believe that the pass for parking adds a certain amount of order. Overall he is comfortable with the direction this application is taking. Gillette — Gates at the intersection would be better than just lights. Like idea of flashing lights at crosswalks. Does not mind making it perfectly clear that the lot is full before people pull in. Stockmar — Has been concerned about elementary kids mixing with parking, but believes the applicant has addressed that issue well. They have resolved many of the issues. On level 5 and 6, it will be very interested to see if they can make that work. Otherwise I support application. Rediker — Staff and applicant have been responsive. We need some type of blinking signs at the cross walks. Understands commissioner Hopkins concerns on having too many electronic signs in town, but believes it is better to let people know the lot is full. Concerned that people will arrive at the sign time that kids are arriving at school. Need to make it very clear to pass holders when access to parking will be allowed, or allowed to leave the garage. Not in favor of the project. The Town has a huge parking problem, but will vote against for environmental reasons. He cited Condition/criterion #2 and believes there is a negative impact with exhaust and health of children at the school. I have seen articles on asthma, cancer, and other health risks to children. Studies from National Institutes of Health were mentioned. Not a good idea to have a parking garage next to an area where children will be playing. 6. A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-23-2 Employee Generation and Mitigation Rates, Vail Town Code, to reflect the recommendations of the 2016 Vail Employer Survey Summary of Results, February 2017 (Nexus Study) and setting forth details in regard thereto. (PEC17-0033) Applicant: Lynne Campbell, Housing Coordinator, Town of Vail Planner: Chris Neubecker Motion: Recommend Approval with a recommendation for the TC to review the 11 year old program. First: Kurz Perez opposed) Second: Hopkins Vote: 4-3-0 (Rediker, Gillette and Neubecker provided the commission with a recap of the proposal and the previous meeting. Neubecker indicated there are no changes to the proposal resulting from the previous meeting. Neubecker summarized the reasons for the proposal and how what is proposed is not a change in policy but rather necessary to keep the regulations current. Neubecker spoke to the Commission's previous concerns with the nexus study that the proposal is based on. Support from the VLHA (Vail Local Housing Authority) was mentioned as well as a staff's analysis of similar communities. Stockmar asked about lodging properties. Gillette followed up regarding the Commission's concerns with the study and how other methods, perhaps utilizing town business license procedures. Neubecker spoke to requesting email addresses with a business license application/renewal. Gillette spoke to using the business license process as a way of getting better survey results. Campbell spoke to the response rate of the survey, the merge data and the generation rates. Campbell also spoke to the question before the Commission and the need for a recommendation. Stockmar asked for more information on Breckenridge's approach. Neubecker spoke to this incentive based approach. Gillette expressed his concern that changes to the survey process will not occur if not forced by the commission. Rediker spoke to the challenges of getting accurate information on employment, i.e. contract employees etc. Gillette spoke to the need for better information. Perez spoke of AirBnB and the survey results. Spoke to a lack of confidence in the results based on the level of response. Stockmar spoke to the survey results and that good results can come from a small response. Gillette attempted to encapsulate the Commission's concerns about good data. Lockman asked if concerns were across the board or more about a particular use (restaurant). Rediker spoke to the problem with interfering with the business of commerce through legislation with poor response rates. Rediker asked for public comment. There was no public comment. Stockmar feels these are generally tweaks. Tends to be comfortable with the proposal as long as the numbers are looked at again in the future. Gillette, no additional comments. Kurz recommends that the board approve the request and feels the data is reliable. Perez does not support moving forward because of a flawed study. Might support the measure if a different means of acquiring data was implemented. Hopkins supports Kurz's position and feels the numbers are reliable enough. Lockman points to the code that allows an applicant to provide alternative data. He points to the commission using the best information to make the best possible decision. Supports the proposal. Rediker does not feel the survey is adequate. Feels that changes based on incomplete 7 LV I7 results is unfair. Approval of Minutes August 14, 2017 PEC Results Motion: Approve First: Kurz Second: Perez Lockman Abstained) Informational Update Commercial Ski Storage Update Vote: 5-0-2 (Hopkins and Neubecker provided the Commission with an update on the project and efforts made to date including meetings of the task force. An update to the Town Council will be provided on September 5, 2017. This item may return to the PEC in late September. Rediker — Asked what items the task force was examining. Neubecker responded they are looking at ski concierge services, on -mountain ski racks, outdoor display, and enforcement. Stockmar — Asked if the end goal is to have less visible ski storage. Neubecker stated that there are different opinions on the matter. Perez — Have to evaluate impacts on ski storage businesses. Adjournment Motion: Adjourn First: Stockmar Second: Kurz Vote: 7-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Ad #: 0000104535-01 Customer: TOWN OF VAIL/PLAN DEPT/COMM DEVLMT Your account number is: 1023233 PROOF OF PUBLICATION VAIL DAILY STATE OF COLORADO COUNTY OF EAGLE I, Mark Wurzer, do solemnly swear that I am Publisher of the VAIL DAILY, that the same daily newspaper printed, in whole or in part and published in the County of Eagle, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Eagle for a period of more than fifty-two consecutive weeks next prior to the first publication of the annexed legal notice or advertisement and that said newspaper has published the requested legal notice and advertisement as requested. The VAIL DAILY is an accepted legal advertising medium, only for jurisdictions operating under Colorado's Home Rule provision. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of 1 insertion; and that the first publication of said notice was in the issue of said newspaper dated 8/25/2017 and that the last publication of said notice was dated 8/25/2017 in the issue of said newspaper In witness whereof, I have here unto set my hand this day, 8/25/2017. Mark Wurzer, Publisher Subscribed and sworn to before me, a notary public in and for the County of Eagle, State of Colorado this day 8/25/2017. Jerilynn Medina, Notary Public My Commission Expires: August 3, 2020 L�° crag �u� ? fATF op+ l'�l.{1�A�1) 3fY ClgESSIi}N&k1�if;�R�SG'sSS�c�,2�2s} TOWN OF VAILD THIS ITEM MAY AFFECT YOUR PROPERTY PUBLIC NOTICE NOTICE IS HEREBY GIVEN that the Planning and Environmental Commission of the Town of Vail will hold a public hearing in accordance with section 12-3-6, Vail Town Code, on September 11, 2017 at 1:00 pm in the Town of Vail Municipal Building. Arequest for a recommendation to the Vail Town Council of an application establishing Special Development District No. 42 (Vail Mountain View Residences), pursuant to Section 12-9(A), Special Development Districts, Vail Town Cade, to allow far the development of a mixed use building consisting of 12 dwelling units with 15 attached accommodation units (lock -offs), 19 accommodation units and 10 employee housing units, and related uses and improvements, located at 430 and 434 South Frontage Road (Vail Mountain View Residences on Gore Creek)/ Lot 1. Vail Village Filing 5, formerly known as part of Lot 1, a Resubdivision of Tract D, Vail VillageFiling 5, and setting forth details in regard thereto. (PEC17-0006) Applicant Lunar Vail LLC (sumer) & Gore Greek Group LLC (applicant), represented by Mauriello Planning Group Arequest far a r—olulendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 1237, Amendment, Vail Town Code, to allow for a rezoning of a parcel of land in East Vail. The parcel is located immediately north of Interstate 70 at the East Vail interchange (Exit 180), to the north and west of Pitkin Creek Townh.,-/-rhe Falls at Vail 13850 Fall Line Dr.) The rezoning will change the Zone District from Two -Family Residential �R) district to Housing (H) district and Natural Area Preservation (NAP) district, and setting forth details in regard thereto. (PEC17-0039) located on an unplatted parcel of land (A map of the property to be rezoned is attached). The legal descriptien of the parcel Is: APART OF TRACT II OF BOOK 166, PAGE 61 NOW BEING ALLTHAT PART OF THE SOUTH 1/2 SOUTHEAST 1/4 OF SECTION 2, TOWNSHIP 5 SOUTH, RANGE 80 U WEST, 6TH P.M. LYING NORTH OF 1-70 AND PITKIN CREEK TOWNHOSES RECEPTION NO. 190521. BEING MORE PARTICULARLY DE- SCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF SAID SECTION 2, FROM WHENCE THE EAST 1/16 OF SECTION 2 AND SECTION 11 BEARS N89'4153'W, 1325.07' SAID LINE FORMING THE BASIS OF BEARINGS FOR THIS DESCRIPTION. THENCE Not '51'14"E ALONG THE EAST LINE OF SAID SOUTH 1/2 OF THE SOUTHEAST 1/4 OF SECTION 2 A DISTANCE OF 398.97' TO THE TRUE POINT OF BEGINNING; THENCE ALONGTHE NORTHERLY LINE OF SAID PITKIN CREEK TOWN HOUSES THE FOLLOWING TWO (2) COURSES', 1) N 60°00'00" W A DISTANCE OF 420.00'. 2) N 90°00'00' W A DISTANCE OF 339.75' THENCE ALONG THE NORTHERLY RIGHT OF WAY OF SAID INTERSTATE HIGHWAY 70 THE FOLLOWING FIVE (5) COURSES: 1) N 02"32'29" W A DISTANCE OF 2.90'; 2) N 59°5934" W A DISTANCE OF 478.70'. 3) N 65.42'12" WAD ISTANCE OF 301.50". 4)N 72°13'06° W A DISTANCE OF 613.90' 5) N 55°43'36' W AD ISTANCE OF 297.66' TO A POINT INTERSECTING THE NORTH LINE OF S1/2 SOUTHEAST 1/4 OF SECTION 2, THENCE S 880934' E ALONG SAID NORTH LINE OF THE SOUTH 1/2 OF THE SOUTHEAST 1/4 OF SECTION 2 A DISTANCE OF 2253.37' TO A B.L.M. MONUMENT FOUND IN PLACE AT THE SOUTH 1/16 CORNER OF SECTIONS 1 AND 2: THENCE S01'56 08'E ALONG THE EAST LINE OF SAID SOUTH 1/2 OF THE SOUTHEAST 1/4 OF SECTION 2 ADISTANCE OF 637.05' TO A B.L.M. MON- UMENT FOUND IN PLACE AT THE ANGLE POINT OF SECTIONS 1 AND 2: THENCE S01,51 W CONTINUING ALONG SAID EAST LINE OF SAID SOUTH 1/2 OF THE SOUTHEAST 1/4 OF SECTION 2 A DISTANCE OF 222.52' TO THE TRUE POINT OF BEGINNING. BEING 23.3 ACRES MORE OR LESS. Applicant The Vail Corporation (aka Vail Resorts), represented by Mauriello Planning Group, LLC Al for a final recommendation to the Vail Town Council on a major amendment to Special Development District No. 36, Four Seasons, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code. to aIlolfol reconfiguration of existing accommodation units, fractional fee units and dwelling units, located at 1 Vail Road/Lots A -C, Vail Village Filing 2, and setting forth details in regard thereto. (PEC17-0038) Applicant'. Four Seasons Resort, represented by Braun Associates Planner: Matt Pal qx% arm - * �•,' rA.,_ y L �i • t The applications and information about the proposals are available for public inspection during office hours at the Town of Vail Community Development Depart- ment, 75 South Frontage Road. The public Is invited to attend site visits. Please call 970-4752138 for additional Information. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. Published August 25, 2017 in the Vail Daily. Ad #: 0000110847-01 Customer: TOWN OF VAIL/PLAN DEPT/COMM DEVLMT Your account number is: 1023233 PROOF OF PUBLICATION VAIL DAILY STATE OF COLORADO COUNTY OF EAGLE I, Mark Wurzer, do solemnly swear that I am Publisher of the VAIL DAILY, that the same daily newspaper printed, in whole or in part and published in the County of Eagle, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Eagle for a period of more than fifty-two consecutive weeks next prior to the first publication of the annexed legal notice or advertisement and that said newspaper has published the requested legal notice and advertisement as requested. The VAIL DAILY is an accepted legal advertising medium, only for jurisdictions operating under Colorado's Home Rule provision. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of 1 insertion; and that the first publication of said notice was in the issue of said newspaper dated 9/8/2017 and that the last publication of said notice was dated 9/8/2017 in the issue of said newspaper In witness whereof, I have here unto set my hand this day, 9/11/2017. Mark Wurzer, Publisher Subscribed and sworn to before me, a notary public in and for the County of Eagle, State of Colorado this day 9/11/2017. Jerilynn Medina, Notary Public My Commission Expires: August 3, 2020 .fit �.�°! MCsfAt?Y 910 L' ? fATF op'+ l'�l.{1�A�1) tor€' _D x�it U4a IEY (1 05S1i}N &71 fif iRl 3'5 c'= PLANNING ANn ENVIRONMENTAL COMMISSION September 11, 2017, 11:30 AM Vail Town Council Chambers 75 S_ Frontage Road - Vail, Colorado, 81657 1. Call to Order Site Visit: Vail Resorts Workforce Housing - 3700 North Frontage Road East 2. The purpose of this work session is to discuss issues relating to the Town's commercial ski stor- age regulations, and to present a draft of possible text amendments to Title 12. 60 min- -App in_ Applicant: Town of Vail Planner: Chris Ncubcckcr 3. A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12- 9C-3, Conditional Uses; Public and private schools, Vail Town Code, in accordance with the provisions of Section 12-16-10, Amendment Pro- cedures, Vail Town Code, to allow for a renovation and addition to the existing Red Sandstone Ele- mentary School, a conditional use permit, pur- suant to Section 12-9C-3, Conditional Uses, Pub- lic parking structure, In accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for the construction of a public parking structure, and a request for the review of a variance from Section 14-6-7, Retaining Walls, Vail Town Code, in accordance with the provi- sionsof Title 12, Chapter 17, Variances, Vail Town, to allow for the construction of a retaining wall with an exposed face height greater than six feett/6'), located at 551 North Frontage Road Wes Lots 8, Block 2, Vail Potato Patch Filing 1. and setting forth details in regard thereto. (PEC1 7-0031) 30 min. Applicant: TAB Associates Planner: Matt Panfil 4. A request for a recommendation to the Vail Town Council of an application establishing Spe- cial Development District No. 42 (Vail Mountain View Residences), pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a mixed use building consisting cf 12 dwelling units with 15 attached accommodation units (lock -offs), 19 accommoda- tion units and 10 employee housing units, and re- lated uses and improvements, located at 430 and 434 South Frontage Road (Vail Mountain View Residences on Gore Creek)/ Lot 1, Vail Village Filing 5, formerly known as part of Lot 1, a Resubdivision cf Tract D, Vail Village Filing 5, and setting forth details in regard thereto. (PEC17- 0006) 90 min. Applicant: Lunar Vail LLC, represented by Mauriello Planning Group Planner: Jonathan Spence S_ A rPquPst fnr n racnmmPndatinn to the Vail Town Council for a zone district boundary amend- ment, pursuant to Section 12-3-7, Amendment, Vail Town Coda, to allow for a rezoning of a parcel of land located at 3700 North Frontage Road East/Unplatted. The rezoning will change the Zone District from Two -Family Residential (R) district to Housing (H) district and Natural Area Preservation (NAP) district, and setting forth de- tails in regard thereto. (PEC17-0039) 90 min. Applicant: The Vail Corporation (Vail Resorts), represented by Mauriello Planning Group Planner: Chris Neubecker U. A request for final review of sn amendment to a conditional use permit, pursuant to Section 12- 9C-3, Conditional Uses, Vail Town Code, pursuant to Title 12, Chapter 16, Vail Town Coda, for an ex- isting healthcare facility, amending the develop- ment plan to allow for the reconstruction of the east wing, including healthcare facilities, ambu- lance district facilities, heliport building and asso- ciated structured parking located at 180 South Frontage Road West (Vail Valley Medical Center)/Lots E, F and 2E, Vail Village Second Fil- ing, and Lot 2E--!, Block 1, Vail Lionshead Filing 1. (PEC17-0022) 30 min. APPlicant: Vail Valley Medical Center Planner: Jonathan Spence 7. A request for a final recommendation to the Vail Town Council on a major amendment to Special Development District No. 36, Four Seasons, pur- suantto Section 12-9A-10, Amendment Proce- dures, Vail Tnwn Cnde, to allow fnr recnnfigurntinn of existing accommodation units, fractional fee units and dwelling units, located at 1 Vail Road/Lots A -C, Vail Village Filingg 2, and setting forth details in regard thereto. (PEC17-0038) 45 min_ Applicant: Braun Associates Planner: Matt Panfil 8. Approval of Minutes August 28, 2017 PEC Results 9. Adjournment The applications and information about the pro- posals are available for public inspection during regular office hours at the Town of Vail Communi- ty Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community De- velopment Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Plan- ning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language in- terpretation 48 hour prior to meeting time_ Community Development department Published in the Vail Daily September 8, 2017 (00001 1 064 /)