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2015-0415 DRB Vail Golf and Nordic Clubhouse Remodel DRB Memo and Attachment
K) rowN of vain Memorandum TO: Design Review Board FROM: Community Development Department DATE: April 15, 2015 SUBJECT: A request for a final review of an addition, pursuant to Chapter 12-11- 13, Design Approval, Vail Town Code, for exterior alterations to the Vail Golf and Nordic Clubhouse, located at 1775 Sunburst Drive, Lot 3, Sunburst Filing No. 3, and setting forth details in regard thereto. (DRB150081) Applicant: Greg Hall, Director of Public Works, Town of Vail Planner: Jonathan Spence FORWARD The Town of Vail has requested the Design Review Board (DRB) review the application for the proposed exterior alterations to the Vail Golf and Nordic Clubhouse, located at 1775 Sunburst Drive. This application is specific in the scope of work proposed. To assist the DRB and their decision making, Staff recommends the parameters of the review be confined to the following areas: DRB150081 Clubhouse Alterations 1. Site Planning 2. Architectural Projections 3. Building Materials and Design 4. Landscaping 5. Outdoor Lighting 6. Signage Discussion on aspects of this project outside of the aforementioned areas or discussions concerning other aspects of the Golf Course and its operations are inappropriate at this time and outside the purview of the DRB. Due to the heightened interest in golf course operations, staff is appreciative of the DRB's confinement of their comments to areas appropriate for discussion. II. SUMMARY The applicant, Greg Hall, Director of Public Works for the Town of Vail, is requesting a public hearing before the Town of Vail Design Review Board for a final review of an addition, pursuant to Chapter 12-11-13, Design Approval, Vail Town Code, for exterior alterations to the Vail Golf and Nordic Clubhouse, located at 1775 Sunburst Drive, Lot 3, Sunburst Filing No. 3, and setting forth details in regard thereto. Based upon Staff's review of the criteria and the evidence and testimony presented, the Community Development Department recommends approval of this application subject to the findings noted in Section VIII of this memorandum. III. BACKGROUND The Vail Golf and Nordic Clubhouse amendment to the existing Conditional Use Permit (PEC120036) to redevelop the clubhouse building was approved, with the conditions, by the Planning and Environmental Commission (PEC) on April 22, 2013. A component of the approval was the Vail Golf and Nordic Club House Management and Operations Plan (Plan). This plan addresses the management and operations of the remodeled clubhouse and is binding on its operation. Staff has analyzed the applicant's submittal and has found it to be compatibility with the Plan. The Design Review Board reviewed a conceptual design (DRB120544) during the PEC review process on November 7, 2012. At that time, the board provided general design direction related to mountain architecture, the need for equal levels of architectural detailing and treatment on all elevations. The project returned to the DRB on April 1, 2015 (DRB 150080) for an additional conceptual review. During this review the board provided detailed comments and recommendations concerning specific elements of the project. IV. APPLICABLE PLANNING DOCUMENTS Staff believes that following provisions of the Vail Land Use Plan, the Vail Village Master Plan and the Vail Town Code are relevant to the review of this proposal: TITLE 12: ZONING REGULATIONS Article 12-8C: Outdoor Recreation District (in part) 12-88-1: PURPOSE.- The URPOSE: The outdoor recreation district is intended to preserve undeveloped or open space lands from intensive development while permitting outdoor recreational activities that provide opportunities for active and passive recreation areas, facilities and uses. Town of Vail Page 2 Article 12-11 Design Review (in part) 12-11-1: PURPOSE: A. Attractive Attributes Recognized: Vail is a town with a unique natural setting, internationally known for its natural beauty, alpine environment, and the compatibility of manmade structures with the environment. These characteristics have caused a significant number of visitors to come to Vail with many visitors eventually becoming permanent residents participating in community life. B. Area Character Protection: These factors constitute an important economic base for the town, both for those who earn their living here and for those who view the town as a precious physical possession. The town council finds that new development and redevelopment can have a substantial impact on the character of an area in which it is located. Some harmful effects of one land use upon another can be prevented through zoning, subdivision controls, and building codes. Other aspects of development are more subtle and less amenable to exact rules put into operation without regard to specific development proposals. Among these are the general form of the land before and after development, the spatial relationships of structures and open spaces to land uses within the vicinity and the town, and the appearance of buildings and open spaces as they contribute to the area as it is being developed and redeveloped. In order to provide for the timely exercise of judgment in the public interest in the evaluation of the design of new development and redevelopment, the town council has created a design review board (DRB) and design criteria. C. Design Review: Therefore, in order to preserve the natural beauty of the town and its setting, to protect the welfare of the community, to maintain the values created in the community, to protect and enhance land and property, for the promotion of health, safety, and general welfare in the community, and to attain the objectives set out in this section, the improvement or alteration of open space, exterior design of all new development, and all modifications to existing development shall be subject to design review as specified in this chapter. D. Guidelines: It is the intent of these guidelines to leave as much design freedom as possible to the individual designer while at the same time maintaining the remarkable natural beauty of the area by creating structures which are designed to complement both their individual sites and surroundings. The objectives of design review shall be as follows.- Recognize ollows: Recognize the interdependence of the public welfare and aesthetics, and to provide a method by which this interdependence may continue to benefit its citizens and visitors. 2. Allow for the development of public and private property which is in harmony with the desired character of the town as defined by the guidelines herein provided. Town of Vail Page 3 3. Prevent the unnecessary destruction or blighting of the natural landscape. 4. Ensure that the architectural design, location, configuration materials, colors, and overall treatment of built up and open spaces have been designed so that they relate harmoniously to the natural landforms and native vegetation, the town's overall appearance, with surrounding development and with officially approved plans or guidelines, if any, for the areas in which the structures are proposed to be located. 5. Protect neighboring property owners and users by making sure that reasonable provision has been made for such matters as pedestrian and vehicular traffic, surface water drainage, sound and sight buffers, the preservation of light and air, and those aspects of design not adequately covered by other regulations which may have substantial effects on neighboring land uses TITLE 14 DEVELOPMENT STANDARDS Chapter 10 Design Review Standards and Guidelines (in part) 14-10-1: PURPOSE: This chapter provides the design review standards and guidelines for development in the town of Vail. Actions of the staff and the design review board shall be guided by the objectives prescribed herein, the Vail Village urban design considerations and guide plan and the Lionshead redevelopment master plan, and by all of the applicable ordinances of the town and by the design guidelines in this chapter. (Ord., 9-21-1999) 14-10-2: GENERAL COMPATIBILITY. A. Structures shall be compatible with existing structures, their surroundings, and with Vail's environment. It is not to be inferred that buildings must look alike to be compatible. Compatibility can be achieved through the proper consideration of scale, proportions, site planning, landscaping, materials and colors, and compliance with the guidelines herein contained. B. Any building site in Vail is likely to have its own unique landforms and features. Whenever possible, these existing features should be preserved and reinforced by new construction. The objective is to fit the buildings to their sites in a way that leaves the natural landforms and features intact, treating the buildings as an integral part of the site, rather than as isolated objects at odds with their surroundings. (Ord., 9-21- 1999) 1. 14-10-3: SITE PLANNING: A. The location and configuration of structures and accessways shall be responsive to the existing topography of the site upon which they are to be located. Grading Town of Vail Page 4 requirements resulting from development shall be designed to blend into the existing or natural landscape. Any cuts or fills shall be sculptural in form and contoured to blend with the existing natural undisturbed terrain within the property boundary. B. Building siting and access thereto shall be responsive to existing features of terrain rock outcroppings, drainage patterns, and vegetation. C. Removal of trees, shrubs, and other native vegetation shall be limited to removal of those essential for development of the site, those identified as diseased, those essential for creating defensible space, and those found to impact view corridors as further regulated by title 12, chapter 22, "View Corridors", of this code. Mitigation may be required for tree removal. D. All areas disturbed during construction shall be revegetated. If necessary, the design review board may designate allowable limits of construction activity and require physical barriers in order to preserve significant natural features and vegetation upon a site and adjacent sites during construction. (Ord. 10(2012) § 3: Ord. 3(2007) § 3.- Ord., :Ord., 9-21-1999) 2. 14-10-4: ARCHITECTURAL PROJECTIONS, DECKS, BALCONIES, STEPS, BAY WINDOWS, ETC.: A. Architectural projections including eaves, roof overhangs, awnings, louvers, and similar shading features; sills, belt courses, cornices, and similar features, and flues and chimneys may project not more than four feet (4) into a required setback area or into a required distance between buildings. B. Porches, steps, decks or terraces or similar features located at ground level or within five feet (5) of ground level may project not more than ten feet (10) nor more than one-half (1/2) the minimum required dimension into a required setback area, or may project not more than five feet (5) nor more than one-fourth (1/4) the minimum required dimension into a required distance between buildings. Steps that form an exit discharge may project into a required setback area to the degree necessary to conform with the adopted building code's means of egress standards, at the discretion of the administrator. C. Balconies, decks, terraces, and other similar unroofed features projecting from a structure at a height of more than five feet (5) above ground level may project not more than five feet (5) nor more than one-half (1/2) the minimum required dimension into a required setback area, or may project not more than five feet (5) nor more than one-fourth (1/4) the minimum required dimension into a required distance between buildings. A balcony or deck projecting from a higher elevation may extend over a lower balcony or deck but in such case shall not be deemed a roof for the lower balcony or deck. Town of Vail Page 5 D. Fire escapes or exterior emergency exit stairways may project into any required setback area or distance between buildings not more than four feet (4). E. Bay windows and similar features extending the interior enclosed space of a structure may project not more than three feet (3) into a required setback area or a required distance between buildings, provided that the total of all such projection does not exceed more than one-tenth (�/1o) the area of the wall surface from which it projects or extends. F. Towers, spires, cupolas, chimneys, flagpoles, and similar architectural features not usable as habitable floor area may extend above the height limit a distance of not more than twenty five percent (25%) of the height limit nor more than fifteen feet (15). (Ord. 29(2005) § 81: Ord., 9-21-1999) 3. 14-10-5: BUILDING MATERIALS AND DESIGN: A. The use of noncombustible building materials and designs intended to prevent the spread of fire are highly encouraged. Predominantly natural building materials shall be used within the town of Vail. The exterior use of wood, wood siding, native stone, brick, concrete, stucco, and EIFS may be permitted. Concrete surfaces, when permitted, shall be treated with texture and color; however, exposed aggregate is more acceptable than raw concrete. The exterior use of the following siding materials shall be prohibited: stucco or EIFS with gross textures or surface features that appear to imitate other materials, simulated stone, simulated brick, plastic and vinyl. The exterior use of any building material, including those not specifically identified by this section, shall only be permitted, unless otherwise prohibited by this code, where the design review board finds.- 1. inds: 1. That the proposed material is satisfactory in general appearance, quality over time, architectural style, design, color, and texture, and 2. That the use of the proposed material complies with the intent of the provisions of this code, and 3. That the use of the proposed material is compatible with the structure, site, surrounding structures, and overall character of the town of Vail; and 4. That the material is noncombustible or aids in the prevention of fires. B. The same or similar building materials and colors shall be used on main structures and any accessory structures upon the site. C. Exterior wall colors should be compatible with the site and surrounding buildings. Natural colors (earth tones found within the Vail area) should be utilized. Primary colors or other bright colors should be used only as accents and then sparingly such Town of Vail Page 6 as upon trim or railings. All exterior wall materials must be continued down to finished grade thereby eliminating unfinished foundation walls. All exposed metal flashing, trim, flues, and rooftop mechanical equipment shall be anodized, painted or capable of weathering so as to be nonreflective. D. The majority of roof forms within Vail are gable roofs with a pitch of at least four feet (4) in twelve feet (12). However, other roof forms are allowed. Consideration of environmental and climatic determinants such as snow shedding, drainage, fire safety and solar exposure should be integral to the roof design. E. Rooflines should be designed so as not to deposit snow on parking areas, trash storage areas, stairways, decks and balconies, or entryways. Secondary roofs, snow clips, and snow guards should be utilized to protect these areas from roof snow shedding if necessary. 4. 14-10-8: LANDSCAPING, DRAINAGE, AND EROSION CONTROL A. Various natural vegetation zones exist within the Gore Valley as a result of the form and aspects of the land itself. The north facing slopes within the valley are typically heavily wooded with spruce, pine and aspen and generally receive less direct sunlight than the drier south facing slopes which typically consist of sage, aspen and other vegetation tolerant of drier conditions. The valley floor which is adjacent to Gore Creek consists of a wide variety of trees and shrubs adapted to the relatively fertile soil and natural availability of water. The goal of any landscape plan should be to preserve and enhance the natural landscape character of the area in which it is to be located and serve as an aid in fire prevention and protection. The landscape scale and overall landscape design shall be developed so that new vegetation is integral with the natural landscape and the inherent form, line, color and texture of the local plant communities. Since the major objective of the landscaping is to help reduce the scale of new structures and to assist in the screening of structures, the planting of large sized plant materials is encouraged. Fire wise plant materials are encouraged due to their ability to resist fire. Trees should be maintained through limbing and pruning in order to prevent limbs from being too close to structures and other plant materials. Special care should be taken in selecting the types of plants to use when designing a landscape plan. Final selection should be based upon the soils and climate, ease of establishment, suitability for the specific use desired, ability to deter the spread of fires and the level of maintenance that can be provided. New planting shall use plants that are indigenous to the Rocky Mountain alpine and subalpine zones or are capable of being introduced into these zones. A recommended list of plant materials, some indigenous to the Vail area, is on file with the department of community development. Also indicated on the list are fire wise plant materials which are suitable for planting within the Vail area. The minimum sizes of landscape materials acceptable are as follows.- Town ollows: Town of Vail Page 7 Required trees: Deciduous 2 inch caliper Conifers 6 foot Required #5 gallon container shrubs Foundation shrubs shall have a minimum height of 18 inches at time of planting. B. Landscape design shall be developed to locate new planting in order to extend existing canopy edges or planted in natural looking groups. Geometric plantings, evenly spaced rows of trees, and other formal landscape patterns shall be avoided. C. Particular attention shall be given the landscape design of off street parking lots to reduce adverse impacts upon living areas within the proposed development, upon adjacent properties, and upon public spaces with regard to noise, lights, and visual impact. D. All landscaping shall be provided with a method of irrigation suitable to ensure the continued maintenance of planted materials. E. Whenever possible, natural drainage patterns upon the site shall not be modified. Negative drainage impacts upon adjacent sites shall not be allowed. F. Runoff from impervious surfaces such as roofs and pavement areas shall be directed to natural or improved drainage channels or dispersed into shallow sloping vegetated areas. G. Slope of cut and fill banks shall be determined by soil characteristics for the specific site to avoid erosion, and promote revegetation opportunities, but in any case shall be limited to a maximum of two to one (2:1) slope. H. Measures shall be taken to retain all eroded soil material on site during construction, control both ground water and surface water runoff, and to permanently stabilize all disturbed slopes and drainage features upon completion of construction. 1. All plants shall be planted in a good quality topsoil mix of a type and amount recommended by the American Landscape Contractor Association and the Colorado Nurseryman's Association. J. All plantings must be mulched. Town of Vail Page 8 K. Paving near a tree to be saved must contain a plan for a "tree vault" in order to ensure the ability of the roots to receive air. 5. 14-10-7: OUTDOOR LIGHTING: A. Purpose: This section establishes standards and guidelines for minimizing the unintended and undesirable side effects of outdoor lighting while encouraging the intended and desirable safety and aesthetic purposes of outdoor lighting. It is the purpose of these standards and guidelines to allow the minimum amount of lighting needed for the property on which the light sources are located, while protecting the legitimate privacy of neighboring properties. The standards and guidelines established in this section are also intended to promote the use of environmentally sensitive and energy efficient lighting technologies, and to promote "dark sky" lighting fixtures and installation techniques to reduce light pollution. B. Applicability: Except as provided elsewhere in this title, the design, placement, and use of all outdoor lighting within the town limits shall conform to the standards and guidelines as set forth in this section. C. Definitions.- FULL efinitions: FULL CUTOFF: Light fixtures that do not emit light above the horizontal plane of the light source. LIGHT SOURCE: A single artificial point source of luminescence that emits measurable radiant energy in or near the visible spectrum. LOW DENSITY RESIDENTIAL PROPERTIES: For the purposes of this section, properties with no more than three (3) dwelling units or employee housing units. MULTIPLE -FAMILY AND COMMERCIAL PROPERTIES: For the purposes of this section, those with four (4) or more dwelling units or employee housing units, commercial uses, or mixed uses. OUTDOOR LIGHTING: Any light source, or collection of light sources, located outside a building, including, but not limited to, light sources attached to any part of a structure, located on the surface of the ground, or located on freestanding poles. D. Lighting Regulations: 1. Quantity Of Light Fixtures: The maximum number of outdoor light sources for all properties is subject to the requirements of the adopted building codes and design review. For low density residential properties, the maximum number of light sources per lot shall be limited to one outdoor light per one thousand (1, 000) square feet of lot Town of Vail Page 9 area. Light sources which are no more than eighteen inches (18') above grade, as measured from the top of the fixture to the finish grade below, and are full cutoff fixtures, may be allowed in addition to the total number of permitted outdoor light sources. 2. Height Limits For Light Fixtures: Outdoor lights affixed to a structure shall not exceed the height of the roof eaves. The maximum mounting height for light sources on a pole shall not exceed twenty feet (20). 3. Full Cutoff.- All outdoor lights shall be fully cut off to not emit light above the horizontal plane of the light source. Outdoor lights must be Illuminating Engineering Society (IES) "full cutoff" class, International Dark -Sky Association (IDA) approved, or have similarly recognized verification of being full cutoff. Lights must be installed and maintained in such a manner that the full cutoff is effective. Exceptions: The following outdoor lights may be nonfull cutoff. - a. Uplighting fully contained by an overhanging building element that prevents the light from emitting upward to the sky, when the light source is shielded from the sides. b. Uplighting for flags when the light source is shielded from the sides. c. Lights with a gas flame as the sole light source. d. Lights specifically recommended by the Vail comprehensive plan. 4. Lighting Direction: All outdoor lighting shall be directed at the object intended to be illuminated and away from adjacent properties and public ways. Outdoor lights shall be directed downward, unless contained by overhanging building or landscape elements with the light source shielded from the sides. Uplighting is allowed for flags when the light source is shielded from the sides. 5. Energy Efficiency: All outdoor lighting shall comply with the town's adopted energy conservation code. E. Lighting Guidelines.- Compatibility: uidelines: Compatibility: All outdoor lighting fixtures, fixture locations, and the color and intensity on the lighting should be aesthetically compatible with the site and structures on which they are located, the character of the surroundings, and with Vail's environment. Outdoor lighting must also be consistent with any applicable design guidelines outlined in the Vail comprehensive plan. 2. Light Pollution: All outdoor lights should be designed, installed, and maintained to minimize the contribution of outdoor lighting to nighttime light pollution. Examples Town of Vail Page 10 of low light pollution fixtures are available from lighting manufacturers and organizations such as the International Dark -Sky Association (IDA). 3. Energy Efficiency. Outdoor lighting should use the least number of light sources necessary to achieve the safety and aesthetic purposes for the lighting. Outdoor lighting should utilize energy efficient light sources of the lowest wattage feasible, and utilize energy efficient technologies. Outdoor lighting should also be operated and maintained to eliminate any unnecessary daytime use and to reduce nighttime use during nonbusiness hours and periods of limited residential activity. 6. 11-5 SIGN DESIGN GUIDELINES AND STANDARDS 11-5-2: DESIGN GUIDELINES: Any sign erected within the town of Vail should: A. Be consistent with the scale and architecture already present in the town: Sign location, configuration, design, and size should be aesthetically harmonious with the mountain setting and the alpine village atmosphere of the town. B. Be compatible with the placement of surrounding signs: Similar signs should not be placed within close proximity of each other, but should instead incorporate variety and visual interest within the "view corridor" that they are placed. Signs shall not create visual clutter. The staff shall review all proposed signs in the context of adjacent signage to verify that the sign is appropriately placed. C. Be composed of predominately natural materials which may include, but are not limited to, painted, stained, solid, or carved wood, brick, stone, wrought iron or metals such as copper or brass that have been treated to prevent reflective glare, nonreflective glass and stained glass, other naturally textured building materials. Plastic and other synthetic materials that are not naturally textured, such as sign foam, vinyl or Plexiglas®, are discouraged. D. Use natural colors: 1. Earth tones: Full spectrum of soil, clay, and metallic colors,- 2. olors, 2. Neutrals: Off whites to deep brown and black, 3. Bright colors should be used only as accents. E. Use creative graphics and lettering: The creative use of depth, relief, shading, three- dimensional projections and other pleasing textural qualities is generally encouraged. Town of Vail Page 11 The guidelines that apply to general sign colors likewise apply to graphics and lettering. Three-dimensional projections shall not be calculated as part of total sign area, but the size, placement, and style of the projections shall be subject to design review. F. Be surrounded by landscaping: Landscaping, when appropriate, should be designed in harmony with surrounding natural landforms and native plants (xeriscaping). G. Use inconspicuous lighting: Lighting should be integrated into the overall design of the sign, both in color and placement, and should be of no greater illumination than is necessary to make the sign visible at night. Recessed and indirect light sources are encouraged. (Ord. 16(2010) § 3: Ord. 29(2005) § 6: Ord. 19(2003) § 1) 11-5-3: DESIGN STANDARDS: Any sign erected within the town of Vail shall conform to the following standards: A. Compatibility. Signs shall be visually compatible with the size of surrounding structures and other signage and shall not visually dominate the structure or business to which they belong. The staff shall review all proposed signs in the context of adjacent signage to verify that the sign is appropriately sized. B. Colors: Fluorescent, Day-Glo® and neon colors are prohibited. C. Reflective Surfaces: Sign surfaces that reflect light are prohibited and shall instead be comprised of matte or flat finishes. D. Lighting Fixtures: Lighting shall be white in color. Lights shall not shine or reflect onto adjacent properties. Internal illumination and fluorescent/neon light sources are prohibited. All lighting shall be subject to design review. E. Sign Maintenance: All signs, including their support structures and related fixtures, shall be kept in good repair, this includes replacement of lighting, repainting when appropriate, and other actions that contribute to attractive signage. The display surfaces and hardware of all signs shall be properly painted, finished, or posted at all times. The glass surfaces on which window signs are affixed shall be well maintained. F. Electrical Wiring: Electrical wiring shall be concealed. In addition, all signs that contain electrical wiring shall be subject to the provisions of the adopted electrical code of the town and the electrical components shall bear the label of an approved testing agency. Town of Vail Page 12 G. Wind Pressure And Dead Load Requirements: Any "sign'; as defined throughout this title, shall be designed to withstand wind pressures and shall support dead loads as required by the most recent building code (IBC) at the time of construction, as adopted by the town of Vail and determined by the chief building official. H. Moving Parts: Signs that have, or appear to have, moving parts (aside from natural wind induced movement) are prohibited. 1. Placement On Public Property: Signs shall be constructed on private property outside of the town right of way and shall not project onto the town right of way except when permitted under a licensing agreement or a revocable right of way permit issued from the town of Vail. J. Sign Inspection: Each sign for which a permit is required shall be subject to inspection by the staff. V. SUBJECT PROPERTY Address: 1775 Sunburst Drive Legal Description: Lot 3, Sunburst Filing No. 3 and Unplatted parcels Existing Zoning: Outdoor Recreation (OR) District Existing Land Use Designation: Park Mapped Geological Hazards: High Severity Rockfall Lot Area: 3,995,070 sq. ft. (90.75 acres) VII. REQUIRED ACTION Pursuant to Section 12-11-4, Material to be Submitted; Procedure, Vail Town Code, the Design Review Board shall approve with or without conditions, deny or table an application for additional information. VIII. STAFF RECOMMENDATION The Community Development Department recommends that the Design Review Board approve DRB 150081 based upon the evidence and testimony presented, and the findings of fact listed below. The Community Development Department recommends the Design Review Board makes the following motion: Based upon a review of the Staff's April 15, 2015 memorandum to the Design Review Board, the evidence and testimony presented, and the finding of facts, the Design Review Board approves, of a design review application for the for exterior alterations to the Vail Golf and Nordic Clubhouse, located at 1775 Sunburst Drive and setting forth details in regard thereto, based upon the conclusion that the Board's determination Town of Vail Page 13 meets the guidelines and standards imposed by the requirements of the Vail Town Code. The Community Development Department recommends the Design Review Board make the following finding of fact: Based upon the review of the application to the Design Review Board, the Board's site visit to the subject property, and the evidence and testimony presented, the Design Review Board finds that the proposed exterior alterations to the Vail Golf and Nordic Clubhouse comply with Title 12, Zoning Regulations, and Title 14, Development Standards, Vail Town Code. IX. ATTACHMENTS A. Staff Memo to Applicant, 04-02-2015 B. Applicant's response, 04-10-2015 C. Project Plan Set dated, 04-10-2015 Town of Vail Page 14 TOWN OFVAlI, 75 South Frontage Road Vail, Colorado 81657 www.vailgov.com April 3, 2015 Mr. Greg Hall, P.E. Town of Vail Public Works Department 75 South Frontage Road West Vail, CO 81657 Department of Community Development 970.479.2138 fx. 970.479 2452 Re: Vail Golf and Nordic Clubhouse Remodel, Design Review Board Application DRB 150080 (Conceptual) Dear Mr. Hall, The Town of Vail Design Review Board (DRB) reviewed a conceptual application for the Vail Golf and Nordic Clubhouse remodel project on April 1, 2015. The following comments shall serve as a summary of the DRB's feedback in addition to comments from Town staff. The DRB felt the design as presented lacked a clear Vail identity. The DRB encouraged the applicant to look at the Donovan Pavilion as an example of Vail mountain architecture. 2. The DRB reiterated its previous comments that the architectural detailing on the structure should represent traditional, rather than contemporary, mountain architecture. 3. The DRB recommended a closer look at the proposed Golf Course Clubhouse Entrance and to explore efforts to make this entrance more prominent. 4. The DRB recommended that additional efforts be put into the presentation of the north facade. 5. Staff encourages the applicant to revise the exterior presentation of the building to provide additional richness and depth in materials and detailing. 6. Per the adopted building code, accessible means of egress must meet minimum code requirements. 7. Per the adopted building code, outdoor lighting to comply with the energy code. 8. Please revise the snow storage exhibit to be compatible with the Vail Golf and Nordic Clubhouse Management and Operations Plan, as approved. 9. As requested previously by the DRB, please show the location and size of proposed signage. Staff acknowledges that specifics related to some of the signs will be unavailable at this time. 10. No part of any building identification sign shall extend more than twenty five feet (25') above existing grade. 11. Please provide a detail on the landscape island located in the center of the parking lot. Will the landscape areas be protected with curb and gutter or some other means? 12. Generally TOV standard concrete walk section requires 6" minimum of concrete on 6" base, to account for heavy snow removal equipment. 13. Per Code, walls exceeding 4' from the bottom of the footer are required to be designed by a PE, not just exposed face. 14. Consider using Town standard wood post for all sign posts. 15.The plan shows trees within the "clear" sight triangles. How will existing bermed grade effect sight distance? 16. Show turning movements for Bus, Trash, Fire, and WB -50 delivery truck. 17. Connect to roof drains to storm drain. 18. Provide final drainage report This project has been scheduled for a final public review before the DRB on April 15, 2015 at 3:00 PM. Please provide all revised materials reflecting the above comments prior to noon on Friday, April 10th. Please feel free to contact me should you have further questions. I can be reached by phone at 970-479-2321 or by email at jspence(a)vailgov.com. Sincerely, Jonathan Spence Planner Town of Vail Z E H R E N AND ASSOCIATES. INC. April 10, 2015 Design Review Board Town of Vail 75 South Frontage Road Vail, CO 81658 Re: Vail Golf and Nordic Clubhouse, Response to April 3, 2015 TOV DRB Conceptual Review/Staff Comments Jonathan: Please review the below responses to the comments provided in your April 3, 2015 correspondence regarding file DRB150080; Vail Golf and Nordic Clubhouse Remodel. Response #1 We believe the "identity" to be consistent with other Town of Vail municipal and recreational buildings operated by Vail Recreation District, including those adjacent to the Lionshead Parking Structure and within Ford Park as indicated on Sheet A2.3. Please reference the response to comment #2 below as it related a further description of the design intent. While there is no consistent architectural style within the immediate vicinity of the clubhouse, as indicated on Sheet A2.4, other recently completed structures within the surrounding neighborhood, and within view of the golf course, have an architectural scale, proportion, materials and colors similar or consistent with the proposed renovation of the clubhouse. It is our opinion that the style, scale, size and proportion of detailing on Donovan Pavilion are over -sized and inconsistent with other municipal and recreation district structures of a similar size and use, and within closer proximity to the clubhouse. For this reason, we believe that specific detailing and style of Donovan Pavilion inappropriate as it applies to renovation of this existing building. Building identification will be provided on the building under a separation design review application as noted in the response to comment #10 below. Response #2 We believe the architectural detailing to be compatible with other structures as required by adopted design review guidelines as indicated response #1 above. We have revised and provided additional detailing consistent with more "traditional" mountain architecture as requested by the Design Review Board: • Vertical cornerboards have been added to the structure in lieu of more contemporary wrapped horizontal siding; • Timber beams and "trusses" have been added to gable roof forms; ARCHITECTURE • PLANNING • LANDSCAPE ARCHITECTURE • INTERIORS P.O. BOX 1976, Avon, CO 81620 • 970.949.0257 • www.zehren.com Z E H R E N AND ASSOCIATES. INC. • Timber roof "joists" have been added to roof eaves; • Shed roof columns have been aligned vertically at both the banquet space and golf/Nordic entry; • Shed roof eaves have been modified to step horizontally; • Mullions have been added to window forms; • A stone walls and base have been added at the golf entry. • Exterior materials, as noted on drawings A2.0 an A2.1 vary in depth or thickness providing relief and shadow lines in the vertical surface. The selected exterior materials, including rough cut stone, rough sawn siding and timbers, and crenellated, three ply roof shingles reference a more "traditional" aesthetic while meeting adopted fire prevention codes. Response #3 The golf/nordic clubhouse entry has been revised to provide a more prominent entry through the provision of a gabled roof and entrance vestibule proportional with the window pattern above. Additionally, stepping shed roof forms and revised column locations more accurately reinforce the building steps and massing. The tower entry is not intended to be a primary entry, only to provide an accessible entry to both the grille and banquet facilities. It is our goal to provide the greatest separation possible between banquet and golf activities. For this reason, we have intentionally maintained the shed roof so that this secondary entry remain understated. Response #4 An additional gable dormer, timbers, and window detailing have been added to the north elevation in order to provide more interest to this elevation. Response #5 The presentation has been amended to provide three dimensional views of the building, which more clearly delineate the variety and "stepping" of building forms. Response #6 Accessible means of egress are provided with the proposed elevator as well as pathways of less than 5% grade from the east and west sides of the structure. It is our understanding that adopted accessibility and egress code requirements are typically reviewed at the time of building permit submittal. Response #7 Please reference the enclosed COMcheck exterior lighting compliance certificate. It is our understanding that adopted energy code requirements are typically reviewed at the time of building permit submittal. ARCHITECTURE • PLANNING • LANDSCAPE ARCHITECTURE • INTERIORS P.O. BOX 1976, Avon, CO 81620 • 970.949.0257 • www.zehren.com Z E H R E N AND ASSOCIATES. INC. Response #8 Snow storage exhibits were previously provided, reviewed and approved as part of the Operations Plan. Those documents have been resubmitted. The snow storage areas are consistent with the previously approved submittal and do not affect substantially existing or proposed landscaping. Response #9 Building and site signage locations have been generally located on the site plans and building elevations. There has been minimal discussion as to a marketing plan which potentially could separately identify each building use, (restaurant, golf, Nordic, banquet), as well as recognizing the structure as a municipal and/or recreation district building. For this reason, we are currently unable to provide specific details as to sign sizes, logos, lighting etc. It is our intent to submit a separate design review application for building and site signage in accordance with adopted town code. Response #10 Conceptual building signage locations have been revised to reflect a maximum height of 25 feet. Response #11 Curb has been indicated in the civil engineering documents to protect landscape planter beds within the parking areas. Response #12 It is our intent to engineer pavement sections in accordance with adopted building codes and standards. It is our understanding that review of civil engineering documents would typically occur at the time of the building permit submittal, and not as part of design review. The engineering of pavement sections or details will not substantially affect the current design. Response #13 It is our intent to engineer retaining walls in accordance with adopted building codes. It is our understanding that review of structural and/or civil engineering documents would typically occur at the time of the building permit submittal. The engineering of site walls will not substantially affect the current design. Response #14 It is our intent to submit a separate application for building and site signage in accordance with adopted town code. ARCHITECTURE • PLANNING • LANDSCAPE ARCHITECTURE • INTERIORS P.O. BOX 1976, Avon, CO 81620 • 970.949.0257 • www.zehren.com Z E H R E N AND ASSOCIATES. INC. Response #15 Sight triangle exhibits were previously provided, reviewed and approved as part of the Operations Plan. Those documents have been resubmitted. The sight triangles are consistent with the previously approved submittal. Response #16 Vehicle turning movement exhibits were previously provided, reviewed and approved as part of the Operations Plan. Those documents have been resubmitted. The extents of paving are consistent with the previously approved submittal. Response #17 It is our intent to indicate roof drains in accordance with adopted plumbing codes. It is our understanding that review of plumbing documents would typically occur at the time of the building permit submittal. Response #18 It is our intent to engineer drainage structures in accordance with the final drainage study as well as in accordance with adopted codes and standards. Any modification to drainage structures would most likely occur underground and not substantially impact grading, landscape or hardscape as indicated in the submitted documents. It is our understanding that the final review of civil engineering documents would typically occur at the time of the building permit submittal. Please let me know of any questions or concerns. Thank you. Timothy Losa, AIA Principal Zehren and Associates, Inc. ARCHITECTURE • PLANNING • LANDSCAPE ARCHITECTURE • INTERIORS P.O. BOX 1976, Avon, CO 81620 • 970.949.0257 • www.zehren.com ME rvoo W F_ Z 1U W I - I II I 1 s 1 1'T I J o ZL WZ�o 6 Lr) 00LP LU <<s W I 1 Q fY LU Asa � ILL. w LLJ N ae ® 18— 1 i U. I I J � i I 11L I� 1 11� i 1 1 1 1 euE 604-9+w IP�P-�nw w z (D FW U) w < W W LLJ LU LU LL LU w > .0 9 Cm LU C/) w z 13 O(IVNOIOD'IIVA I 9 E Im imowm 3snOHaniD � IN. 1111 INM Fp2oM-N 0 LOL" -L. 1111-114 . 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