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HomeMy WebLinkAbout2019-02-05 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E TIN G Agenda Town Council C hambers 3:30 P M, February 5, 2019 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1.D R B / P E C Update 1.1.D RB / P E C Update 5 min. Presenter(s): Chris Neubecker, Planning Manager 2.Presentations / Discussion 2.1.Bighorn Sheep Habitat Restoration 45 min. Presenter(s): Kristen Bertuglia, Environmental Sustainability Manager, Rick Thompson, wildlife biologist, W estern Ecosystems, I nc. Action Requested of Council: Staff requests the Vail Town Council participate in the discussion. Background: Given the habitat pressures over the years of limited forage, recreation, and development, the East Vail bighorn sheep herd has declined. Rick Thompson, wildlife biologist who has been studying the herd over the past year and a half, will present information on the history of the herd, how they use their winter range, and recommendations to improve habitat. The presentation will be distributed at the meeting on Tuesday. 2.2.Follow-up Report from Town of Vail and Vail Mountain Retreat: Status Update on Vail Guest Experience Collaborative I nitiative 30 min. Presenter(s): Mia Vlaar, Economic Development Director, Phil Metz, Vice President, Resort Marketing - Colorado at Vail Resorts Action Requested of Council: Town Council feedback and direction is requested. Background: The Vail Town Council and Vail Mountain executives met August 27, 2018 to discuss a number of items that would help address creating a “seamless Vail guest experience” and how the town and Vail Mountain can work collaboratively to create the environment that supports the experience. Part of this renewed partnership between the Town of Vail and Vail Mountain is an agreement to identify areas where the two entities could collaborate on a multi-year strategic plan, including special events and guest services training. Areas of focus for this plan would center on continued alignment and collaboration to provide a world-class experience for our collective vacationing guests and progress the tourism economy forward, focusing first on the winter season with year-round implementation to follow. 2.3.Update on the I nitiative to establish a long-term funding source for housing 15 min. February 5, 2019 - Page 1 of 145 Presenter(s): Steve Lindstrom, Chair, Vail Local Housing Authority Action Requested of Council: This agenda item is for information only. No action by the Town Council is requested at this time. Background: The purpose of this agenda item is to provide an update on the initiative to establish a long-term funding source for housing. This is the first in a series of tasks to propose long-term funding source options for consideration and evaluation. The intended outcome of this effort is to identify, and eventually secure, a preferred long-term funding source to aid the Vail community in achieving the Town’s adopted housing goal. The availability of housing remains the #1 most critical issue facing the Vail community. I n 2017, the Vail Town Council, in collaboration with the Vail Local Housing Authority, drafted and adopted the Vail Housing 2027 Strategic Plan. An action step identified within the Plan is to "evaluate dedicated deed restriction acquisition revenue sources to ensure adequate funding exists." Staff Recommendation: As this is not a request for formal action, no recommendation is provided at this time. 2.4.Update on Gore Creek Stream Tract 30 min. Presenter(s): Pete Wadden, Water Quality Education Coordinator Action Requested of Council: No action is requested. Background: Town Environmental Staff will update Town Council on progress made in eliminating stream tract encroachments and restoring riparian buffers on town-owned property. The Town of Vail owns approximately 40% of the stream frontage on Gore Creek in Vail. Much of this designated stream tract is between private property and Gore Creek. I n many locations, adjacent private property owners have treated town property as an extension of their yard by mowing, landscaping, hardscaping and storing materials on this public property. Town environmental staff have worked diligently in recent years to identify encroachments on public stream tract and work with property owners to remove these encroachments. 3.Information Update 3.1.December Revenue Highlights 3.2.December 2018 Sales Tax Report 3.3.November 2018 Vail Business Review 3.4.C S E draft meeting minutes from J anuary 2, 2019. 3.5.V LHA J anuary 8, 2019 Meeting Results 3.6.V E A C meeting minutes from J anuary 8, 2019. 4.Matters from Mayor, Council and Committee Reports 5.Executive Session 5.1.Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; Regarding 40 min. February 5, 2019 - Page 2 of 145 Triumph Parcel; 2) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Update on pending litigation and possible board vacancy. Presenter(s): Matt Mire, Town Attorney 6.Recess 6.1.Recess 6:00 p.m. (estimate) Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media website the week following meeting day, www.highfivemedia.org. Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48 hour notification dial 711. February 5, 2019 - Page 3 of 145 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: D R B / P E C Update P RE S E NT E R(S ): Chris Neubecker, P lanning Manager AT TAC H ME N TS: Description January 14, 2019 P E C Meeting Results January 16, 2019 D R B Meeting Results January 28, 2019 P E C Meeting Results February 5, 2019 - Page 4 of 145 P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N J anuary 14, 2019, 1:00 P M Town Council C hambers 75 S. F rontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Attendance Present: Ludwig Kurz, Karen Perez, Pam Hopkins, Brian Stockmar, Rollie Kjesbo and Brian Gillette (arrived at 1:05P M) Absent: J ohn-Ryan Lockman 2.Main Agenda 2.1.A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-13-4, Requirements by Employee Housing Unit (E HU) Type, Vail Town Code, to allow for an increase in the maximum size of a Type I I I Employee Housing Unit. (P E C18-0031) The applicant has requested this item be continued to the a future regularly scheduled meeting of the Planning and Environmental Commission. This item will be re-noticed at that time. 2 min. Applicant:Mauriello Planning Group Planner:Chris Neubecker Karen Perez moved to table to a future date. Ludwig Kurz seconded the motion and it passed (5-0). Absent:(2)Gillette, Lockman 2.2.A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 14-10-5, Building Materials and Design, Vail Town Code, and Section 14-10-8, Landscaping, Drainage and Erosion Control, Vail Town Code, relating to wildfire protection and the proposed adoption of the I nternational W ildland Urban I nterface Code, and setting forth details in regard thereto. (P E C18-0035) The applicant has requested this item be tabled to the J anuary 28, 2019 regularly scheduled meeting of the Planning and Environmental Commission. 2 min. Applicant:Vail Fire & Emergency Services Planner:Chris Neubecker Ludwig Kurz moved to table to J anuary 28, 2019. Pam Hopkins seconded the motion and it passed (5-0). Absent:(2)Gillette, Lockman February 5, 2019 - Page 5 of 145 2.3.A request for review of Major Exterior Alteration, pursuant to Section 12-7H- 7, Exterior Alterations or Modifications, Vail Town Code, to allow for construction of a new multifamily structure with below grade parking, located at 500 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. (P E C18-0034) The applicant requests that this item be tabled to the J anuary 28, 2019 P E C meeting. 2 min. Applicant:Lazier Lionshead L L C, represented by Braun Associates I nc. Planner:J onathan Spence Pam Hopkins moved to table to J anuary 28, 2019. Ludwig Kurz seconded the motion and it passed (5-0). Absent:(2)Gillette, Lockman 2.4.A request for the review a variance from Section 12-7H-10, Setbacks, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for a side setback of zero feet (0’) where ten feet (10’) is required for a new multifamily structure, located at 500 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. (P E C18-0036) The applicant requests that this item be tabled to the J anuary 28, 2019 P E C meeting. 2 min. Applicant:Lazier Lionshead L L C, represented by Braun Associates, I nc. Planner:J onathan Spence Ludwig Kurz moved to table to J anuary 28, 2019. Pam Hopkins seconded the motion and it passed (6-0). Absent:(1)Lockman 2.5.A request for a recommendation to the Vail Town Council for a review of the Vail Land Use Plan map amendment, pursuant to Section 8-3, Amendment Process, Vail Land Use Plan, to change the designation of 4722 Meadow Drive (Bighorn Townhouses “Parking Easement” P arc el, as shown on the plat of Bighorn Townhouses recorded November 13, 1968) from unidentified to Medium Density Residential, and setting forth details in regard thereto. (P E C18-0046) 10 min. Applicant:Town of Vail Planner:J onathan Spence J onathan Spence gave a presentation on I tems 2.5 and 2.6 together. They will require separate motions, but will be presented and discussed together. Spence presented the Land Use Plan map, and zoning map. There is no zoning designation on this property. The Town’s maps do not have a designation for Land Use or Zoning for this site. Proposal is to apply the same Land Use and Zoning as the adjacent property. This site is part of the Bighorn Townhouses development lot. Medium Density Residential zoning is proposed. Garages for the townhouses are planned by the applicant. Hopkins – I s this still in the avalanche zone? Spence – No – Previously this was in avalanche zone. As a result, the February 5, 2019 - Page 6 of 145 property was transferred to the Town. The map was later amended, based on additional studies. None of these parcels are within Red Avalanche areas. Stockmar – The plat shows a roadway circle. Has that been vacated? Spence – No, not yet. I t is planned to be vacated in the future. Dominic Mauriello, representative for Bighorn Townhome Association - . Staff’s memo was comprehensive. W e have nothing to add. Public Comment – None Ludwig Kurz moved to approve. Brian Gillette seconded the motion and it passed (6-0). Absent:(1)Lockman 2.6.A request for a rec ommendation to the Vail Town C ounc il for a zone district boundary amendment, pursuant to Sec tion 12-3-7, A mendment, Vail Town Code, to allow for the rezoning of 4722 Meadow Drive (Bighorn Townhouses “Parking Easement” Parcel, as shown on the plat of Bighorn Townhouses recorded November 13, 1968) from unidentified to Low Density Multi-Family District and setting forth details in regard thereto. (P E C18-0039) 10 min. Applicant:Bighorn Townhouse Association, represented by Mauriello Planning Group Planner:J onathan Spence Public Comment - None Brian Gillette moved to approve. Ludwig Kurz seconded the motion and it passed (6-0). Absent:(1)Lockman 2.7.A request for the review a variance from Sec tion 12-6F-6, Setbacks, Vail Town C ode, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for a rear setback of zero feet (0’) where twenty feet (20’) is required for a detached garage, located at 4722 Meadow Drive (Bighorn Townhouses “Parking Easement” Parcel, as shown on the plat of Bighorn Townhouses recorded November 13, 1968), and setting forth details in regard thereto. (P E C18-0038) 10 min. Applicant:Bighorn Townhouse Association, represented by Mauriello Planning Group Planner:J onathan Spence 1. “Approval of this variance is contingent upon the applicant obtaining Town of Vail design review approval for this proposal; and 2. The applicant shall clearly demonstrate, via an I mprovement Location Certificate (I LC), to the Community Development Department prior to requesting a final planning inspection that improvements have been constructed per plan.” 3. Prior to submitting an application for a building permit, they applicant shall record with the Eagle County Clerk and Recorder an amended plat for the subject property which removes the 30’ wide road February 5, 2019 - Page 7 of 145 easement that currently encumbers the property. This plat shall include a note that conveys that the subject parcel is not a stand alone development site but rather a part of the Bighorn Townhouse Development Lot. Spence described the proposal. I t will be contingent upon the applicant successfully obtaining approvals for I tems 2.5 and 2.6, on the zoning and Land Use Map amendment. The applicant has considered several designs for possible garages. The proposed design and layout was deemed the most appropriate. I n the past, lack of an enclosed garage has been deemed a hardship. Dominic Mauriello, representative for Bighorn Townhome Association. – There are 8 units on the property, but only 6 units are allowed. Owners have had to obtain a number of variances, due to some nonconforming conditions. Owners have determined that they did not want additional units, but have focused on building garages. Lack of a garage has been deemed a hardship in this neighborhood in the past. These buildings were built before annexation into the Town. Setbacks we changed for this property after construction of the units. Mauriello showed a map showing the areas of encroachment. He showed how one garage on the south side of the lot would encroach into the setback. The proposed layout was decided to be the best solution. The adjacent property is open space, and not a developed lot. Perez – Does the Town of Vail own Tract C and D? Mauriello – Yes. We felt it was best to maintain the setback on the north, near the road. But feel it’s reasonable for the setback variance on the south. There are examples of other properties with similar variances. Perez- Please explain the road easement. I f this is vacated, Tract C will not have legal access to a right-of-way. Mauriello – W e are only asking to vacate the part of the easement on Bighorn Townhomes property, not that portion on Town property. Perez – My question is if Tract C would be left landlocked if the easement is vacated. Mauriello – Tract C and D are owned by the Town. Access could be provided across Tract D. Perez – W here is Tract A and B? Mauriello – They are the parcels that the Bighorn Townhouses sit on. Public Comment - None Ludwig Kurz moved to approve with conditions. Brian Gillette seconded the motion and it passed (6-0). Absent:(1)Lockman February 5, 2019 - Page 8 of 145 2.8.A request for review of a Minor Subdivision, pursuant to Title 13, C hapter 4, Minor Subdivisions, Vail Town Code, to allow for a subdivision to reconfigure the property line between 2420 C hamonix Road/Parcel D, C hamonix Vail Community (previously known as Parcel B, Vail Das Schone Filing 1), and the 2399 N. Frontage Road W /Vail Das Sc hone Filing 1, Parcel A, a resubdivision of Tract D , and setting forth details in regard thereto. (P E C18- 0042) This application has been withdrawn. Applicant:Town of Vail, represented by George Ruther Planner:Chris Neubecker 2.9.A request for a rec ommendation to the Vail Town C ounc il for a zone district boundary amendment, pursuant to Sec tion 12-3-7, A mendment, Vail Town Code, to allow for the rezoning of a portion of 2399 N. Frontage Road W./Vail D as Schone Filing 1, P arc el and setting forth details in regard thereto. The rezoning will change a portion of the site from General Use (GU) to Housing (H). (P E C18-0043) This application has been withdrawn. Applicant:Town of Vail, represented by George Ruther Planner:Chris Neubecker 2.10.A request for issuance of a conditional use permit pursuant to Sec tion 12- 6I -3, Conditional Uses, Vail Town Code, pursuant to the requirements of Title 12, Chapter 16, Conditional Use Permits, Vail Town C ode, to allow for the development of market rate dwelling units within the Housing (H) zone district, located at 2420 Chamonix Road/Parcel D, Chamonix Vail Community (previously known as Parcel B, Vail Das Sc hone Filing 1) and setting forth details in regard thereto. (P E C18-0044) This application has been withdrawn. Applicant:Town of Vail, represented by George Ruther Planner:Chris Neubecker 2.11.A request for review of a Development Plan, pursuant to Section 12-6I -11, Development Plan Required, Vail Town Code, for the construction of dwelling units and one Employee Housing Unit (E HU) located at 2420 Chamonix Road/Parcel D , C hamonix Vail D evelopment, (previously known as Parc el B, Vail Das Schone Filing 1), and setting forth details thereto. (P E C18-0045) This application has been withdrawn. Applicant:Town of Vail, represented by George Ruther Planner:Chris Neubecker 2.12.A request for a variance from Section 12-21-10, Development Restricted, Vail Town Code, pursuant to Title 12, Chapter 17, Variances, Vail Town Code, to allow for the construction of a two-family structure with attached Employee Housing Unit on a slope of forty percent (40%) or greater, located at 2420 Chamonix Road/Parcel D, Chamonix Vail Community (previously known as Parcel B, Vail Das Schone Filing 1), and setting forth details thereto. (P E C18-0047) February 5, 2019 - Page 9 of 145 This application has been withdrawn. Applicant:Town of Vail, represented by George Ruther Planner:Chris Neubecker 3.Approval of Minutes 3.1.December 10, 2018 P E C Results Ludwig Kurz moved to approve. Brian Gillette seconded the motion and it passed (6-0). Absent:(1)Lockman 4.Adjournment Karen Perez moved to adjourn. Brian Gillette seconded the motion and it passed (6-0). Absent:(1)Lockman The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department February 5, 2019 - Page 10 of 145 D E S IG N R E V IE W B O AR D January 16, 2019, 3:00 P M Town Council C hambers 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Attendance Present: J ohn Rediker, Doug Cahill, David Campbell, Peter Cope, Bill Pierce Absent: None 2.Project Orientation 2.1.2:00 P M 3.Site Visits 3.1.5169 Gore Circle - Sisk Residence 3.2.3947 Lupine Drive - Garcia Residence 3.3.332 Mill Creek Circle - Triple Threat NL C L L C 3.4.100 East Meadow Drive Unit 15 - Gatto Pardo Bianco LLC 4.Main Agenda 4.1.D R B17-0390 - Gatto Pardo Bianco LL C Final review of an exterior alteration (façade) Address/Legal Description: 100 East Meadow Drive Unit 15/Lot O, Block 5D, Vail Village Filing 1 Applicant: Gatto Pardo Bianco LLC, represented by Steven J ames Riden Architect Planner: J onathan Spence 1. The applicant shall demonstrate at the time of building permit application that the outdoor dining deck railing matches the color of the approved exterior fixture (coastal bronze). Doug Cahill moved to approve with conditions. David Campbell seconded the motion and it passed (5-0). 4.2.D R B18-0607 - Garcia Residence Final review of an exterior alteration (windows/doors) February 5, 2019 - Page 11 of 145 Address/Legal Description: 3497 Lupine Drive Unit A / Lot 2, Block 1, Bighorn Subdivision 1st Addition Applicant: Steven & Tanya Garcia, represented by Resolution Design Planner: J onathan Spence Doug Cahill moved to table to February 6, 2019. David Campbell seconded the motion and it passed (5-0). 4.3.D R B18-0517 - Vail Golf Course Homes L LC Final review of new construction (duplex) Address/Legal Description: 1106 Hornsilver Circle/Lot 9, Block 6, Vail Village Filing 7 Applicant: Vail Golf Course Homes LLC, represented by Scott S. Turnipseed, A I A Planner: Ashley Clark Doug Cahill moved to approve. David Campbell seconded the motion and it passed (5-0). 4.4.D R B18-0574 - Sisk Residence Final review of new construction (single family residence) Address/Legal Description: 5169 Gore Circle/Lot 5, Block 2, Bighorn Subdivision 5th Addition Applicant: Greg Cummings Planner: Erik Gates Doug Cahill moved to approve. David Campbell seconded the motion and it passed (5-0). 4.5.D R B18-0590 Triple Threat N L C LL C Final review of Change to Approved Plans (wall/gate) Address/Legal Description: 332 Mill Creek Circle/Lot 11, Block 1, Vail Village Filing 1 Applicant: Triple Threat NLC LLC, represented by Berglund Architects Planner: Erik Gates Doug Cahill moved to table to February 6, 2019. David Campbell seconded the motion and it passed (5-0). 4.6.D R B19-0001 - Forest Road Trust Elizabeth Goldman Conceptual review of a separated duplex Address/Legal Description: 224 Forest Road/Lot 11, Block 7, Vail Village Filing 1 Applicant: Forest Road Trust Elizabeth Goldman, represented by Suman Architects Planner: Erik Gates Doug Cahill moved to table to February 6, 2019. David Campbell seconded the motion and it passed (5-0). February 5, 2019 - Page 12 of 145 4.7.D R B19-0004 - Vail Golf Course Conceptual review of a golf net Address/Legal Description: 620 Vail Valley Drive/Lot A, Block 2, Vail Village Filing 7 Applicant: Town of Vail, represented by Vail Recreation District Planner: Chris Neubecker Doug Cahill moved to table to February 6, 2019. David Campbell seconded the motion and it passed (5-0). 4.8.D R B18-0602 - Vail Fire & Emergency Services Final review of a zoning code amendment (I nternational W ildland-Urban I nterface Code) Applicant: Vail Fire & Emergency Services Planner: Chris Neubecker Doug Cahill moved to table to February 20, 2019. J ohn Rediker seconded the motion and it passed (5-0). 4.9.D R B18-0573 - Town of Vail Final review of an exterior alteration (sidewalk) Address/Legal Description: 413 Gore Creek Drive (Vail Trail Chalets ROW )/Block 4, Vail Village Filing 1 Applicant: Town of Vail Planner: Ashley Clark Doug Cahill moved to approve. David Campbell seconded the motion and it passed (5-0). 5.Staff Approvals 5.1.D R B18-0504 - Red Sandstone Elementary School Final review of a building sign Address/Legal Description: 551 North Frontage Road W est/Lot 8, Block 2, Vail Potato Patch Filing 1 Applicant: Eagle County School District, represented by TA B Associates Planner: Ashley Clark 5.2.D R B18-0581 - Roellig Residence Final review of an addition Address/Legal Description: 971 Spraddle Creek Road/Lot 8, Spraddle Creek Estates Applicant: Mark & Lisa Roellig, represented by Triumph Planner: Chris Neubecker 5.3.D R B18-0589 - Town of Vail Final review of exterior alteration (re-roof/solar) Address/Legal Description: 2507 Arosa Drive/Lot 5, Block D, Vail Das Schone Filing 1 February 5, 2019 - Page 13 of 145 Applicant: Town of Vail, represented by J ohn King Planner: Erik Gates 5.4.D R B18-0604 - Neporent Residence Final review of an addition Address/Legal Description: 184 Beaver Dam Road/Lot 24, Block 7, Vail Village Filing 1 Applicant: Mark Neporent, represented by Berglund Architects Planner: Chris Neubecker 5.5.D R B18-0605 Vail Racquet Club Association Final review of an exterior alteration (stairs/balconies) Address/Legal Description: 4590 Vail Racquet Club Drive/Vail Racquet Club Condominiums Applicant: Vail Racquet Club Association, represented by Victor Mark Donaldson Architects Planner: Chris Neubecker 5.6.D R B18-0612 - Vail Resorts Workforce Housing Final review of additional geotech work Address/Legal Description: 3700 North Frontage Road East/Lot 1, East Vail Workforce Housing Subdivision Applicant: Vail Corp Fixed Assets Department, represented by Triumph Development W est L L C Planner: Chris Neubecker 5.7.D R B19-0002 - Sturm Residence Final review of changes to approved plans (windows) Address/Legal Description: 5044 Main Gore Drive South / Lot 2, Vail Meadows Filing 1 Applicant: Leisa Sturm Revocable Trust, represented by S RE Building Associates Planner: J onathan Spence The applic ations and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of items are approximate, subject to c hange, and cannot be relied upon to determine at what time the Design Review Board will c onsider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. February 5, 2019 - Page 14 of 145 P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N J anuary 28, 2019, 1:00 P M Town Council C hambers 75 S. F rontage Road - Vail, Colorado, 81657 1.Call to Order Present: Ludwig Kurz, Pam Hopkins, Brian Stockmar, J ohn-Ryan Lockman and Brian Gillette Absent: Rollie Kjesbo, Karen Perez 2.Main Agenda 2.1.A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-7H-12, Density, Vail Town Code, to remove the dwelling units per ac re maximum while maintaining the existing dimensional standards including GRFA and building height in the Lionshead Mixed Use- 1 zone district. (P E C18-0041) 90 min. Applicant:Treetops Condominium Association, represented by Mauriello Planning Group Planner:Chris Neubecker Planner Neubecker introduced the proposal to the Commission. Proposal will change only the allowed number of dwelling units, but will not change the allowed building height, GRFA, setbacks, site coverage, setbacks or parking required. Commissioner Gillette inquired about parking, fee in lieu zones etc. How many extra spaces would be required if all properties that can not have on- site parking were to redevelop to their maximum? Neubecker spoke to the question at hand and stated that the math has not been done. Commissioner Stockmar inquired about unforeseen consequences and whether this could be done property-by-property to test the case. Neubecker responded that would not be recommended. Lionshead is generally taken as a whole. Commissioner Kurz expressed concern with Treetops taking on the mantle. Also, have same concerns about unforeseen consequences. Dominic Mauriello, representing the applicant, provided a Power Point presentation on the proposed text amendment. Pam Hopkins asked about the parking differences with fractional fee units and if this theory has proven out with less demand. Neubecker discussed his anecdotal information on this. Mauriello spoke to the number of fractional units in Vail. He continued his February 5, 2019 - Page 15 of 145 presentation, speaking to the history of Lionshead and its redevelopment. Hopkins: I s there a maximum number of beds for the Town of Vail? Mauriello & Neubecker; There is no stated limit at this time. Hopkins spoke to the boom and bust cycle in the last 20+ years and her concerns. Tom Kassmel, Town Engineer, spoke to his analysis of the proposal. He spoke to the assumptions that have been built into the ten year old Transportation Plan. He discussed available capacity and uncertainties of the future. J ason Cowles with Eagle River W ater and Sanitation District (E RW S D) spoke to wastewater planning and recently completed W astewater Master Plan. He spoke to the capacity of the diversion system present at Vail station. All solids are bypassed to the Edwards station. He discussed other capital projects anticipated at the Avon and Edwards stations. I f this proposal substantially increases development within the near future, the improvements to the Vail station would have to occur earlier, necessitating a possible rate increase earlier or higher than planned. Gillette inquired about tap fees and how they are assessed. Cowles spoke to the fee currently being based on square footage, but maybe moving to a fee based on fixture count. Kurz inquired whether water is of a lesser concern than wastewater and how improvements are done in a largely built out environment. Cowles spoke to different funding models. Gillette: W hat is the capacity now? Cowles: W ith the bypass in place, we anticipate hitting 80% capacity in 2027. That level, per state regulations, will initiate additional measures to improved capacity. Public Comment: Rocky Cortina, The Lion, spoke to challenges getting redevelopment projects to work with limitations on whole unit units. Fractionals are a thing of the past. W hole ownership units in the rental pool are doing well. The Lion is proving that there is a tangible value for these units in a rental market. Tom Braun representing himself, thinks the idea has merit and deserves discussion (would be a net positive). Commissioner Comment: Lockman - Spoke to the intent of the Lionshead Redevelopment Master Plan and the changes that have occurred to the market since its inception. This is where densities should be. Believes that this proposal makes sense. February 5, 2019 - Page 16 of 145 Looking at the criteria, as the box doesn’t change, this makes sense and the impacts can be addressed. Hopkins: W ould like to proceed slowly. I s it worth the gamble to add 500 more units? Kurz- Agree with Commissioner Lockman. W ould like to see it go in part but recognize that is not the way to do it. The impacts will not be immediate and can be addressed. Support the changes. Gillette: Supports proposal. Encourages E RW S D to peg tap fees to future capacity as opposed to rate payers. Concerned with how parking is set up. Not quite ready to vote. We are building empty parking garages. Stockmar- Echoing previous commissioners. Parking is an issue but its not tied to this proposal. Supports this moving forward. Kurz- Would urge staff to look how this proposal might impact the Civic Area Plan. Ludwig Kurz moved to recommend approval. J ohn-Ryan Lockman seconded the motion and it passed (3-2). Ayes:(3)Kurz, Lockman, Stockmar Nays:(2)Gillette, Hopkins Absent:(2)Kjesbo, Perez 2.2.A request for a recommendation to the Vail Town Council for a Prescribed Regulations Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 14-10-5, Building Materials and Design, Vail Town Code, and Section 14-10-8, Landscaping, Drainage and Erosion Control, Vail Town Code, relating to wildfire protection and the proposed adoption of the I nternational W ildland Urban I nterface Code, and setting forth details in regard thereto. (P E C18-0035) The applicant has requested this item be tabled to the February 25, 2019 regularly scheduled meeting of the Planning and Environmental Commission. 2 min. Applicant:Vail Fire & Emergency Services Planner:Chris Neubecker Ludwig Kurz moved to table to February 25, 2019. Brian Gillette seconded the motion and it passed (5-0). Absent:(2)Kjesbo, Perez 2.3.A request for review of Major Exterior Alteration, pursuant to Section 12-7H- 7, Exterior Alterations or Modifications, Vail Town Code, to allow for construction of a new multifamily structure with below grade parking, located at 500 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. (P E C18-0034) 40 min. Applicant:Lazier Lionshead L L C, represented by Braun Associates I nc. Planner:J onathan Spence 1. Approval of this project is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. February 5, 2019 - Page 17 of 145 2. The Transportation I mpact Fee shall be paid to the Town of Vail by the applicant prior to issuance of any building permit. 3. Prior to the issuance of the first certificate of occupancy for the project, the Applicant shall execute and record deed restrictions, in a form approved by the Town Attorney, for the on-site employee housing units (E HUs). Planner Spence introduced the project. Staff will also present P E C18- 0036 concurrently, since these projects are closely related. Two separate motions and votes will be required. November 26, 2018 was the last time this was presented to the P E C. The applicant has made several changes since the last review by the P E C. There are no major changes, but further refinements to the plan have been made. Tom Braun, representative for the Applicant – There may have been some subtle changes to the east and west elevations, but most of the changes are on the north elevation. I n response to a question about garage venting, we have a consultant looking at this issue, but have not yet identified vent locations. We also did a traffic analysis, which was provided to the Town Engineer. We also created sun/shade analysis. For site context, Braun presented modelling of the Lionshead area, to show how this project fits in. He showed the revisions to the north elevation, including changes to the windows, and materials, added some decks. Braun reviewed the trash enclosures that accommodate restaurants, Lionhead Arcade and Lifthouse. These trash enclosures would go away with redevelopment, and applicant will work with Lifthouse to provide trash enclosures on Lifthouse property. The same offer will be made to Lionshead Arcade. Mr. Lazier is committed to work with Lifthouse to provide A D A access to Lifthouse. Braun provided an animation video of the proposed building. Lockman – Please explain A D A access options. Braun – Parking level is about 6 feet to the deck level for Liftouse . W e are exploring options for a ramp or lift from this level. Can also come out to mall level. Public Comment – J enna Skinner – Representing the Lifthouse HOA – Tricky situation with infill. There has been a relationship between Lifthouse and Mr. Lazier for many years, and Lifthouse would like to see this relationship continue. Trash, A D A and accessibility are concerns, but not the most important. Provision of 69 off-site parking spaces is most important for LI fthouse. We would like to be very clear to have 69 parking spaces on the Lazier property, which must continue. Stockmar – Asked staff to address this situation Spence – Staff and Town Attorney discussed that parking must be replaced, but that it is not the Town’s role to address this situation. I t’s the responsibility of Lifthouse to address the parking. Skinner – We want to make sure there is availability of the parking spaces. There were 91 spaces allocated to Lot 1A, but it is not a requirement that the parking agreement from the past to be carried over in this project; 69 spaces was a condition of construction of the Lifthouse. February 5, 2019 - Page 18 of 145 Stockmar – My question is whether or not it is the purview of the Town to address this issue. I don’t know that we have the authority to add a requirement to a private agreement. Skinner – As a condition of the development permit, the Lifthouse may be in violation of the approval if the parking is not provided. Lifthouse wants to make sure that the parking is available. Stockmar – My understanding is that Lifthouse was required to provide the parking, and that Lifthouse chose to enter an agreement with Lazier to meet this requirement. Spence – Existing parking must be replaced on site, but how that happens is up to the Lifthouse and applicant to work out. Skinner – The plat indicates there is no access from Tract K to the Lifthouse. W e want to make sure that access is intrinsic in this approval. Gillette – Was this not on the plat? Spence – My understanding is that this is a private easement. Stockmar – This is an important issue, but not one that the Town can impose on Mr. Lazier. Skinner – Please show where the loading berth is proposed. End of Public Comment Braun – There have never in the past been formal loading berths. The reason that Arrabelle provided four central loading spaces is for deliveries for Lionshead. Gillette – I s there a loading requirement by code? Spence – We view this as a residential project that does not need a loading berth, and we do not want to duplicate loading spaces already built. Ludwig Kurz moved to approve with conditions. Brian Gillette seconded the motion and it passed (5-0). Absent:(2)Kjesbo, Perez 2.4.A request for the review a variance from Section 12-7H-10, Setbacks, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for a side setback of zero feet (0’) where ten feet (10’) is required for a new multifamily structure, located at 500 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. (P E C18-0036) 2 min. Applicant:Lazier Lionshead L L C, represented by Braun Associates, I nc. Planner:J onathan Spence 1. Approval of this project is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. Ludwig Kurz moved to approve with conditions. Brian Gillette seconded the motion and it passed (5-0). February 5, 2019 - Page 19 of 145 Absent:(2)Kjesbo, Perez 3.Approval of Minutes 3.1.J anuary 14, 2019 P E C Results Ludwig Kurz moved to approve. Brian Gillette seconded the motion and it passed (4-0). Abstain:(1)Lockman Absent:(2)Kjesbo, Perez 4.Adjournment J ohn-Ryan Lockman moved to adjourn. Brian Gillette seconded the motion and it passed (5-0). Absent:(2)Kjesbo, Perez The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department February 5, 2019 - Page 20 of 145 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Bighorn S heep Habitat Restoration P RE S E NT E R(S ): K risten Bertuglia, E nvironmental Sustainability Manager, Rick Thompson, wildlife biologist, Western E cosystems, I nc. AC T IO N RE Q UE S T E D O F C O UNC I L: Staff requests the Vail Town Council participate in the discussion. B AC K G RO UND: Given the habitat pressures over the years of limited forage, recreation, and development, the East Vail bighorn sheep herd has declined. Rick T hompson, wildlife biologist who has been studying the herd over the past year and a half, will present information on the history of the herd, how they use their winter range, and recommendations to improve habitat. T he presentation will be distributed at the meeting on Tuesday. AT TAC H ME N TS: Description Presentation Bighorn Sheep Study February 5, 2019 - Page 21 of 145 EAST VAIL BIGHORN SHEEP WINTER RANGE ENHANCEMENT ~ February 5, 2019 Presentation for: Vail Town Council Western Ecosystems, Inc. Ecological Consultants 905 West Coach Road, Boulder, Colorado 80302 (303) 442-6144 February 5, 2019 - Page 22 of 145 EAST VAIL BIGHORN SHEEP WINTER RANGE ENHANCEMENT 1.CPW-mapped bighorn sheep ranges 2.Winter range used over 2017/2018 winter 3.Proposed East Vail development 4.Proposed East Vail parcel habitat enhancement 5.Recommended adjacent habitat enhancement February 5, 2019 - Page 23 of 145 February 5, 2019 - Page 24 of 145 WR+SWR ± 1,800 ac. February 5, 2019 - Page 25 of 145 February 5, 2019 - Page 26 of 145 32% February 5, 2019 - Page 27 of 145 February 5, 2019 - Page 28 of 145 February 5, 2019 - Page 29 of 145 2017-2018 Wildlife Study for Vail Resorts Purpose: Evaluate sheep winter range use on and within the influence of an inhabited East Vail parcel. 1.Focused on sheep WR use 2.October 13, 2017 to June 14, 2018 3.Min. 2 survey days/month of entire WR polygon 4.Addt’l. surveys when sheep were in vicinity of EV 5.5 trail cameras; M-A & TL, 125,699 camera images February 5, 2019 - Page 30 of 145 February 5, 2019 - Page 31 of 145 February 5, 2019 - Page 32 of 145 TC1 2/2 trails 0.75-ac. FOV WR enhancement area February 5, 2019 - Page 33 of 145 February 5, 2019 - Page 34 of 145 TC4 ½ main trails 0.79-ac. FOV meadow in development area February 5, 2019 - Page 35 of 145 February 5, 2019 - Page 36 of 145 TC3 ½ trails 0.2-ac. FOV in Dev. Area February 5, 2019 - Page 37 of 145 February 5, 2019 - Page 38 of 145 TC2 0.79-ac. FOV ½ trails In Dev. Area 15 BS on CDOT ROW February 5, 2019 - Page 39 of 145 February 5, 2019 - Page 40 of 145 TC5 4.4-ac. FOV On NFS land ≥ 33 BS, ≤ 241 yds. away February 5, 2019 - Page 41 of 145 February 5, 2019 - Page 42 of 145 Summary: 2017-18 Winter Sheep Use of the EV Parcel • 3 occasions of several minutes to hours of foraging along the Frontage Rd. on the parcel, including 1 in which 24 sheep were chased from the road into the parcel’s forested interior. • 2 occasions of sheep foraging immediately adjacent to the EV parcel on CDOT ROW. • 1 occasion of 8 sheep chased into the parcel’s forested interior from the north. • Entire EV parcel should be considered WR. February 5, 2019 - Page 43 of 145 Figure 4-6. Eighteen bighorn sheep (on this side of the rockfall berm road gate; another seven, including One Horn, on the far side of the gate) that had recently foraged on the western tip of the East Vail parcel on January 22, 2018, their trails visible in the fresh snow (photo taken at 0940 hrs.). February 5, 2019 - Page 44 of 145 Figure 4-7. Foraging distribution (outlined yellow polygon) of 37 bighorn sheep between approximately 2200 hours on January 21, 2018 and 1424 hours on January 22, 2018, including that of the 18 sheep that foraged onto the East Vail parcel (red outline). The sheep approached this foraging polygon from above (not shown). The blue line is a GPS track establishing the eastern extent of the foraging. 16.5 hrs. February 5, 2019 - Page 45 of 145 Figure 4-1. Orientation of the trail (white line) used by 24 sheep on January 24, 2018 as they foraged east through the smooth brome-dominated cut slope above the Frontage Road on the CDOT ROW and on East Vail parcel, then were spooked into the interior of the 5.4-acre development area. See text for a full description. February 5, 2019 - Page 46 of 145 February 5, 2019 - Page 47 of 145 Part of group of 24 sheep February 5, 2019 - Page 48 of 145 February 5, 2019 - Page 49 of 145 February 5, 2019 - Page 50 of 145 Figure 4-2. Part of a group of 24 sheep that were spooked from the Frontage Road into the interior of the 5.4-acre development area on January 24, 2018, (TC3, Jan2418, 431). Sheep are lined up on the single file trail (at left) that they used from the road to the open habitat below the Booth Creek cliffs. The three foreground sheep split off from the trail with three other sheep and travelled back to the cut slope above the Frontage Road, where they resumed foraging. February 5, 2019 - Page 51 of 145 Figure 4-3. Group of 28 bighorn sheep on the CDOT ROW (below the EV parcel boundary [red line, approx.]; Jan. 28, 2018) that had foraged east along the narrow cut slope between the Frontage Road and the aspen forest, most of which are being chased off after attempting to lick road salt. February 5, 2019 - Page 52 of 145 19 BS 1549 hrs. Jan2518 February 5, 2019 - Page 53 of 145 Mar1418 February 5, 2019 - Page 54 of 145 February 5, 2019 - Page 55 of 145 266 ac. February 5, 2019 - Page 56 of 145 1,800 ac. February 5, 2019 - Page 57 of 145 2017/18 Sheep Winter Range Use • 15% (266.28 acres) of CPW’s 1,800-acre winter range polygon was used during winter 2017/18. • Likely a function of: (1) the smaller present population of 41 sheep, (2) the sheep now using the highest quality habitat available, (3) sheep avoiding forested habitats, and (4) sheep restricted from some portions of their winter range by jackstrawed logs. • Rams used more distant portions of winter range compared to ewes and lambs. February 5, 2019 - Page 58 of 145 Winter 2017/18 Sheep Herd Characteristics • Max. n sheep obs. @ one time = 39. • Min. n= 21 ewes, 10 lambs (born in 2017; max. of 10 seen twice), 10 rams, ∑ = 41 sheep. + min. 7 lambs (born in 2018, obs. Jun1418) = 48. • No 2017/18 overwinter lamb or sheep mortality. February 5, 2019 - Page 59 of 145 FIRE SUPPRESSION & HABITAT DETERIORATION 1.1998 USFS/ CDOW recognized habitat deterioration in proximity to escape terrain. • Aspen encroachment into mtn. shrub, aspen q. • Jackstrawed logs – mvmt. restrictions. • Decadent mtn. shrub out of browsing range. 2.USFS Proposed BS WR habitat enhancement: • Create travel corridors for sheep to move to escape cover and other WR segments. • Reduce fuel loadings to ↓ wildfire risk. • Regenerate over mature shrubs and aspen. • Improve quantity & quality of forage for big game. February 5, 2019 - Page 60 of 145 February 5, 2019 - Page 61 of 145 February 5, 2019 - Page 62 of 145 February 5, 2019 - Page 63 of 145 February 5, 2019 - Page 64 of 145 February 5, 2019 - Page 65 of 145 USFS (1998) EA Fig. II-1 Proposed Action (Alternative 2) Map February 5, 2019 - Page 66 of 145 Alt. version of Burn Map with more accurate parcel boundaries ∑ = 1,240 ac. February 5, 2019 - Page 67 of 145 USFS (1998) Findings • In 1998, sheep herd was +/- 125 animals. • W/o enhancement: Aspen stands would continue to age, disease and insect infestations would increase, and the stands would die. Dead and down timber would further restrict big game movements to winter foraging areas and escape terrain. Aspen and aged shrub communities would not regenerate. There would be fewer sheep as a result of continued habitat degradation. February 5, 2019 - Page 68 of 145 Results • Enhancement was approved, but not implemented because of community opposition to the use of fire. • Were 2 small enhancement projects on TOV & EV. • Habitat has continued to deteriorate. • Sheep now using 15% of their winter range. • Sheep herd has declined by 67%. • Effective winter range availability is arguably the greatest threat to the East Vail sheep herd. February 5, 2019 - Page 69 of 145 Proposed East Vail Parcel Enhancement Enhancement: Cutting trees, pruning shrubs, stacking/ chipping, fertilizing (2019), burning piles when dry February 5, 2019 - Page 70 of 145 Recommended Adj. NFS Winter Range Enhancement • For maximum habitat effectiveness of the private enhanced winter range, it should be connected with current high quality habitats on NFS lands below Booth Creek cliffs via non-forested corridors: E-W corridor, 8.9 ac. N-S corridor, 9.2 ac. A broadcast burn (36 ac.) above all non-needed screening forest above the EV parcel would be most beneficial from WR and mvmt. corridor perspectives. February 5, 2019 - Page 71 of 145 February 5, 2019 - Page 72 of 145 February 5, 2019 - Page 73 of 145 Jan2218 February 5, 2019 - Page 74 of 145 Oct1217_009 February 5, 2019 - Page 75 of 145 Jan2518_0030a February 5, 2019 - Page 76 of 145 Adj. TOV Winter Range Enhancement Options 1.Early spring (April), 2019 burn of 2 smooth brome stands (4.1 ac.) below the rockfall berm & road: Reinvigorate stands Remove thatch Offset EV construction season displacement. 2.Early spring, 2019 over mature & out-of-reach mountain shrub pruning (15.9 ac.) & fertilization. Reinvigorate shrubs Offset EV construction season displacement. February 5, 2019 - Page 77 of 145 Adj. TOV Winter Range Enhancement Options (Con’t.) 3.Long-term, controlled burn of over mature mountain shrub with dense grass understory above the rockfall berm road (on NFS). Reinvigorate mountain shrub community. Impractical at this small scale on TOV. Implement on TOV OS as part of larger USFS enhancement plan? February 5, 2019 - Page 78 of 145 February 5, 2019 - Page 79 of 145 February 5, 2019 - Page 80 of 145 February 5, 2019 - Page 81 of 145 Questions? February 5, 2019 - Page 82 of 145 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: F ollow-up Report from Town of Vail and Vail Mountain Retreat: Status Update on Vail Guest E xperience Collaborative I nitiative P RE S E NT E R(S ): Mia Vlaar, E conomic Development Director, Phil Metz, Vice P resident, Resort Marketing - Colorado at Vail Resorts AC T IO N RE Q UE S T E D O F C O UNC I L: Town Council feedback and direction is requested. B AC K G RO UND: The Vail Town Council and Vail Mountain executives met A ugust 27, 2018 to discuss a number of items that would help address creating a “seamless Vail guest experience” and how the town and Vail Mountain can work collaboratively to create the environment that supports the experience. Part of this renewed partnership between the Town of Vail and Vail Mountain is an agreement to identify areas where the two entities could collaborate on a multi-year strategic plan, including special events and guest services training. Areas of focus for this plan would center on continued alignment and collaboration to provide a world-class experience for our collective vacationing guests and progress the tourism economy forward, focusing first on the winter season with year-round implementation to follow. AT TAC H ME N TS: Description Memo Vail Guest Experience Collaborative Initiative Powerpoint Presentation TO V-V M Guest Experience February 5, 2019 - Page 83 of 145 To: Vail Town Council From: Town of Vail and Vail Mountain Advisory Committee Date: February 5, 2019 Subject: Follow up Report from Retreat between Town of Vail and Vail Mountain 1. SUMMARY The Vail Town Council and Vail Mountain Executives met August 27, 2018 to discuss a number of items that would help create a “seamless Vail guest experience” and how the town and Vail Mountain can work collaboratively to enhance the environment that supports the experience. A smaller working group, including select VRI executives and TOV management team members, was assigned to help determine next steps in supporting this effort. The attached document provides a summary of what has taken place with regards to collaborative efforts between the two entities and proposes a number of “next step initiatives” for the Town Council to review. The members of the Advisory Committee will present this information and seek feedback and direction from Vail Town Council. Simultaneously members of the advisory group have shared the follow up report attached with Doug Lovell, VP & COO, Vail Mountain, and have received feedback that has already been included in this memo. February 5, 2019 - Page 84 of 145 MEMORANDUM TO: Members of the Vail Town Council FROM: Vail Guest Experience Collaborative Advisory Committee DATE: February 5, 2019 WHAT: Status Update on Vail Guest Experience Collaborative Initiative: Seeking Direction on Recommended Next Steps As a result of a first-ever retreat among Town of Vail officials and Vail Mountain Executives held in late August 2018, a renewed spirit of collaboration toward a common goal of progressing the Vail brand and experience to new heights is emerging. Part of this renewed partnership between the Town of Vail and Vail Mountain is an agreement to identify areas where the two entities could collaborate on a multi-year strategic plan. Areas of focus for this plan would center on continued alignment and collaboration to provide a world- class experience for our collective vacationing guests and progress the tourism economy for- ward, focusing first on the winter season with year-round implementation to follow. This focus on providing the Vail guest a world-class experience will not hinder any of the addi- tional collaborative efforts the Town of Vail and Vail Mountain are working on together, such as the transit and parking task force, the Sustainable Destination efforts, the on-going dialogue re- garding affordable/employee housing and the civic area master plan. Rather, this new partner- ship will be adding to and fulfilling on an area that the Town of Vail and Vail Mountain are aligned and feel more meaningful progress can be made working together vs. independently. Both the Town of Vail and Vail Mountain are in process or have completed multi-year strategic vision efforts that can be leveraged to identify areas where alignment currently exists. Addition- ally, during the Town of Vail / Vail Mountain retreat, several areas were identified as opportuni- ties for deeper collaboration between the two entities. Since the August retreat, the Vail Guest Experience Collaborative Advisory Committee (Greg Clifton, Patty McKenny, Suzanne Silverthorn, Mia Vlaar, Phil Metz and Kristin Kenney Williams) have met several times and are pleased to propose the following recommendations for your in- put. In addition, we would like to highlight multiple recent collaborative efforts that are meeting great success: the celebration of Legacy by way of the 10th Mountain Division ski down and pa- rade events that launched Jan. 4; the U.S. Mountain Community Summit focused on community housing solutions Jan. 15-17; the revitalized and enhanced Snowdays 4-day experience; and finalization of a multi-year Burton US Open partnership. Memo Vail Guest Experience Collaborative Initiative Page 1 February 5, 2019 - Page 85 of 145 Areas that will provide the most synergy to create a multi-year plan for implementation of below initiatives are: Guest Experience & Growth of a Sustainable Tourism Economy Goals: 1. Define, from an experience standpoint, the Vail Experience with a commitment to the Lega- cy of Excellence Vail is known for as well as be a Leader of Innovation for Mountain Desti- nations 2. Provide world-class recreational amenities both on the Mountain and in Town 3. Create a collaborative, long-range strategic plan to enhance competitiveness that will in- clude resort programing, special events, the guest experience and municipal services Initiatives: 1. Prepare long-range financial investment plans that support mission and vision of the Town and the Mountain 2. Keep and cultivate premier recreational and cultural amenities and events, delineating be- tween on-snow and off-snow animation ideation and responsibility 3. Be a leader in developing an exceptional guest centric and professional workforce 4. Implement customer service training to provide an excellent level of service that meets the “Vail Standard” Recommended Next Steps: 1. Charge the Vail Guest Experience Collaborative Advisory Committee to: 1.1. With a continued focus on bolstering the early winter season period, re-imagine the Thanksgiving holiday to create both on- and off-mountain guest experiences that ensure strong visitation year-over-year. 1.2. Create a customer service training program, embracing the foundational work by the Vail Chamber & Business Association that can roll out to all Town of Vail business li- cense holders. 1.3. Ensure broader community stakeholder input by way of regular agenda-presentations to the Vail Economic Advisory Council; Vail Mountain’s Legacy Circle (business-to- business stakeholders and discussion); the Vail Local Marketing District Advisory Council; Commission on Special Events; and the Vail Chamber & Business Association. TIMELINE: • Review this memo and proposed action items with Vail Town Council and Doug Lovell: First Council meeting in February. • The Vail Guest Experience Collaborative Advisory Committee to meet every two weeks. Memo Vail Guest Experience Collaborative Initiative Page 2 February 5, 2019 - Page 86 of 145 • Monthly updates to the Vail Economic Advisory Council; Vail Mountain’s Legacy Circle; the Vail Local Marketing District Advisory Council; and the Vail Chamber & Business Associa- tion. • Next updates to Vail Town Council and Doug Lovell: Council meetings in May and July, with July being a presentation on the proposed Thanksgiving Re-imagined initiative as well as a proposed customer service training program and including proposed budgets and imple- menters. • Launch customer service training program by Sept. 1, 2019. Memo Vail Guest Experience Collaborative Initiative Page 3 February 5, 2019 - Page 87 of 145 The Vail Guest Experience Collaborative Advisory Committee Update February 5, 2019 - Page 88 of 145 Aligned Long-Term Strategic Visions To be the Premier International Mountain Resort Community! The World’s Premier Mountain Resort February 5, 2019 - Page 89 of 145 Aligned Long-Term Strategic Visions February 5, 2019 - Page 90 of 145 Experience: Continually innovate of our world-class mountain resort experience. Service: Provide the most seamless mountain resort experience in the world. Community: Develop a collaborative and progressive community partnership to strengthen the Brand’s global position. Culture: Develop a winning leadership culture for every department and within every employee. Growth: Achieve sustainable business growth through the resort’s focus on Experience, Service, Culture and Community. Experience: Deliver on the promise, Vail. Like nothing on earth. that also supports “preserving our natural environment” Economy: Preserve our vibrant and diverse economy that keeps Vail at the forefront of our resort competitors. Sustainability: Balance our economic, environment, and social needs to deliver a sustainable community Community: Engage our community in honoring social, recreational, cultural , and educational values that will guide sustainable strategies through our neighborhoods as the foundation of our town's continued success. Aligned Long-Term Strategic Visions February 5, 2019 - Page 91 of 145 Proven Collaboration Success Community Collaboration Revitalized Signature Winter Events Village Activation •Snow Days (4-Day Festival) •Spring Back (Pending TOV) •Multi-Year Burton US Open Partnership •Legacy Parades •Legacy Days (Pres Weekend) •U.S. Mountain Community Summit •Sustainable Destination Certification + Epic Promise •Collaborative Branding & Marketing Programs February 5, 2019 - Page 92 of 145 Experience Collaboration Focus Areas of focus for this plan will center on continued alignment and collaboration to provide a world-class experience for our collective vacationing guests and progress the tourism economy forward, focusing first on the winter season with year-round implementation to follow. Aligned Focus: World-class Guest Experience & Growth of a Sustainable Tourism Economy Goals: 1.Define the Vail Experience with a commitment to the Legacy of Excellence Vail being a Leader of Innovation for Mountain Destinations 2.Provide world-class recreational amenities both on the Mountain and in Town 3.Create a collaborative, long-range strategic plan to enhance competitiveness that will include resort programing, special events, the guest experience and municipal services February 5, 2019 - Page 93 of 145 Experience Collaboration Focus Recommendations to Council on Next Steps / Action Items Aligned Focus: World-class Guest Experience & Growth of a Sustainable Tourism Economy Action Items: 1.Create a customer service training program, leveraging the foundational work by the Vail Chamber & Business Association that can roll out to all Town of Vail business license holders. 2.Focus on bolstering the early winter season period, re-imagine the Thanksgiving holiday to create both on- and off-mountain guest experiences. Use as model to deploy against over timeframes in the future. 3.Collect broader community stakeholder input by way of regular agenda-presentations to the Vail Economic Advisory Council; Vail Mountain’s Legacy Circle (business-to-business stakeholders and discussion); the Vail Local Marketing District Advisory Council; Commission on Special Events; GM Round Table; and the Vail Chamber & Business Association. February 5, 2019 - Page 94 of 145 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Update on the I nitiative to establish a long-term funding source for housing P RE S E NT E R(S ): S teve L indstrom, Chair, Vail L ocal Housing Authority AC T IO N RE Q UE S T E D O F C O UNC I L: T his agenda item is for information only. No action by the Town Council is requested at this time. B AC K G RO UND: The purpose of this agenda item is to provide an update on the initiative to establish a long-term funding source for housing. T his is the first in a series of tasks to propose long-term funding source options for consideration and evaluation. The intended outcome of this effort is to identify, and eventually secure, a preferred long-term funding source to aid the Vail community in achieving the Town’s adopted housing goal. T he availability of housing remains the #1 most critical issue facing the Vail community. I n 2017, the Vail Town Council, in collaboration with the Vail L ocal Housing Authority, drafted and adopted the Vail Housing 2027 S trategic Plan. A n action step identified within the P lan is to "evaluate dedicated deed restriction acquisition revenue sources to ensure adequate funding exists." S TAF F RE C O M M E ND AT IO N: A s this is not a request for formal action, no recommendation is provided at this time. AT TAC H ME N TS: Description Staff Memorandum February 5, 2019 - Page 95 of 145 To: Vail Town Council Vail Local Housing Authority From: Steve Lindstrom, Chair, Vail Local Housing Authority George Ruther, Housing Director Date: February 5, 2019 Subject: Long-Term Funding Source Options – Information Update I. PURPOSE The purpose of this memorandum is to provide an update on the initiative to establish a long-term funding source for housing. This is the first in a series of tasks to propose long-term funding source options for consideration and evaluation of each. The intended outcome of this effort is to identify, and eventually secure, a preferred long- term funding source to aid the Vail community in achieving the Town’s adopted housing goal. To be effective at achieving the housing goal, the funding source must be: • predictable to allow for accuracy in budgeting, • a consistent revenue stream absence wide variations or fluctuations in revenue collected, • adequate in amount to achieve objectives, and • reliable and dependable over time and free of annual appropriations. Before a preferred funding source option is selected and pursued, an identification and evaluation of the options is needed. The evaluation of options will come in future phases. This effort is intended to facilitate the Vail Town Council’s 2018-2020 Action Plan goals, initiatives and priorities around growing a vibrant, diverse economy and community and maintain and sustain community through the creation and support of resident housing in Vail. II. BACKGROUND The availability of housing remains the #1 most critical issue facing the Vail community. In 2017, the Vail Town Council, in collaboration with the Vail Local Housing Authority, drafted and adopted the Vail Housing 2027 Strategic Plan. In adopting the Plan, the February 5, 2019 - Page 96 of 145 Town of Vail Page 2 Town Council set forth a goal of acquiring 1,000 new deed-restrictions by the Year 2027. To realize this goal, a number of strategic actions were articulated. The following actions have been completed or currently underway, in part: 1. Form a new Housing Department within the Town’s organization with the single purpose to ensure the Town realizes its vision to be the premier international mountain resort community through the acquisition of resident- occupied, deed-restricted homes for year-round residents. (Completed) 2. Adopt Housing Policy Statements that articulate the approaches the Town will take to achieve its housing goal. (i.e. Goal #10 – Funding is Policy) (Completed) 3. Implement and adequately fund the Vail InDEED Deed Restriction Acquisition Program as this program is an innovative, non-regulatory tool intended to help achieve the housing goal. (Funded for 2019) 4. Identify a long-term source of funding for the acquisition of resident- occupied, deed-restrictions that is predictable, consistent, adequate and reliable. (Underway) Funding for the Town’s housing programs and initiatives currently comes from three main sources, including: 1) General Fund, 2) Capital Fund, and 3) Housing Mitigation Fund. Projected financial conditions, revenue sources and the annual budgeting structure of the Town of Vail are not sufficient to financially support and sustain the community’s desired outcome of acquiring 1,000 new deed-restrictions by the year 2027. A new source of funding for housing is needed. III. PROCESS OF DETERMINATION AND SELECTION The Vail Local Housing Authority is prepared to enter into a professional services agreement with Summit Information Services (SIS) and Magellan Strategies to assist in the funding determination and selection process. David Cunningham and David Flaherty, of SIS and Magellan Strategies, respectively, most recently provided professional assistance to the successful 2017 Vail Recreation District “YES on A” ballot initiative to establish a funding source for ongoing capital improvements and recreation enhancements in the community. Combined, SIS and Magellan Strategies bring more than 45 years of successful campaign experience to the conversation. Initial funding for the professional services is coming from the 2019 Vail Local Housing Authority annual budget, with little to no cost to the Town of Vail. The cost for professional services is estimated at approximately $45,000. February 5, 2019 - Page 97 of 145 Town of Vail Page 3 The process for identifying and securing a preferred long-term funding source includes numerous tasks depending upon the preferred option pursued. Likely tasks required include the following: • Option formulation and articulation • Option evaluation and consideration • Development project determination • Funding demand analysis • Generate key messaging and identify stakeholders • Formulate a community outreach and communication plan • Gather public input • Community survey and polling • Financial impact analysis • Draft ballot question (tax initiative options only) IV. SCHEDULE The schedule for determining and selecting a preferred funding option is approximately nine to ten months in duration. The schedule duration is broken down into two phases. The first phase, which includes completion of each of the tasks above, runs from March 1, 2019 to August 15, 2019. The second phase, which begins mid-August, 2109, and lasts until early-November, 2019, begins once, and if, a ballot question is formulated and authorized for inclusion on the upcoming municipal election ballot. During the second phase, an Issues Committee will be formed and tasked with campaigning and advancing the ballot initiative forward to election day. V. OPTIONS FOR CONSIDERATION A wide range of funding options are available for further consideration. These funding options can be broken down into the following four general categories: 1) Create a new tax or fee 2) Reallocate an existing tax or impact fee 3) Increase an existing tax or impact fee 4) Hybrid, including any combination of the above February 5, 2019 - Page 98 of 145 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Update on Gore Creek S tream Tract P RE S E NT E R(S ): P ete Wadden, Water Quality Education Coordinator AC T IO N RE Q UE S T E D O F C O UNC I L: No action is requested. B AC K G RO UND: Town E nvironmental Staff will update Town Council on progress made in eliminating stream tract encroachments and restoring riparian buffers on town-owned property. The Town of Vail owns approximately 40% of the stream frontage on Gore Creek in Vail. Much of this designated stream tract is between private property and Gore Creek. I n many locations, adjacent private property owners have treated town property as an extension of their yard by mowing, landscaping, hardscaping and storing materials on this public property. Town environmental staff have worked diligently in recent years to identify encroachments on public stream tract and work with property owners to remove these encroachments. AT TAC H ME N TS: Description Stream Tract Memo Stream Tract Presentation February 5, 2019 - Page 99 of 145 To: Vail Town Council From: Environmental Department Date: February 5, 2019 Subject: Gore Creek Stream Tract I. Purpose The purpose of this memorandum and presentation is to provide an update on the effort to restore town-owned property along Gore Creek and some of its tributaries by working with adjacent property owners to remove encroachments. II. Background The Town of Vail owns approximately 40% of the property along Gore Creek as well as parcels along Booth Creek and Mill Creek. Most of this town-owned stream tract is sandwiched between private property and the creek. The Gore Creek Strategic Action Plan identifies the restoration of riparian habitat along Gore Creek on both public and private land as a key action in the effort to Restore the Gore. The 2018 Community Survey indicated strong support for these efforts within the community with 86% of respondents supportive of an increase to stream setback regulations and 85% supportive of a no-mow zone along Gore Creek on private property. On October 6, 2009, Town Council adopted a “zero tolerance” policy for allowing illegal private encroachments on town-owned stream tract lands and instructed staff to pursue removal of all encroachments. Town environmental staff inspected and originally discovered 68 private encroachments and disturbances into the public stream tract. These inspections identified numerous properties that have modified or encroached onto sensitive riparian areas including, but not limited to; landscaping town-owned riparian property; building decorative planters; using the areas for recreational seating; or in more severe cases building structures, such as patios and a basketball court on town-owned properties. Through annual inspections and targeted outreach town staff has been able to work with many owners to mitigate private encroachments resulting in written agreements to stop mowing, landscaping and remove structures on public property. III. Current Status Town environmental staff performed an inspection of town-owned stream tract in August and September of 2018. As of September 2018, 40 private encroachments on town-owned stream tract remained. The encroachments varied in size and scope from narrow, mowed paths to extensive landscaping and permanent structures. Similarly, cooperation from property owners varied from rapid compliance to refusal, issue of court summonses and counter lawsuits. New February 5, 2019 - Page 100 of 145 Town of Vail Page 2 violations are observed and documented by town staff every year, but the appearance of new encroachments has consistently been outnumbered by encroachments that have been corrected, so progress has been made. One of the major accomplishments of the last few years was the town’s project to restore a large area of creek front behind Village Center, across the creek from Gore Creek Promenade, as part of a larger riparian planting effort in Vail Village. Each year, environmental staff sends certified letters to all property owners suspected of being responsible for stream tract violations. As information and outreach from the Restore the Gore campaign has reached more community members, more of these property owners have responded positively to letters sent from the town and worked with environmental staff to correct their stream tract encroachments. Four properties along Booth Creek, on Manns Ranch Road and Booth Falls Road responded in this way in 2018. Another tool that used is to withhold building permits from properties confirmed to be responsible for stream tract violations until those violations are corrected. This strategy has been an effective way to encourage property owners who have not voluntarily removed encroachments to come into compliance. IV. Next Steps In 2019, town staff already has specific plans in place to work with several property owners to correct several more encroachments through planting and drainage improvements. Town landscape architects are working with River Restoration, a design firm, to complete a planting and stormwater treatment project on town-owned stream tract behind Vail Trails Chalets and Vail Trails East. Residents and property managers have been cooperative and engaged in this process. Town Environmental staff will also update and replace signs that mark boundaries between town-owned stream tract and private property in 2019. The signs will match the Project Re-Wild brand used to demarcate riparian restoration projects on other town-owned parcels and provide education about the importance of healthy riparian habitat in the effort to Restore the Gore. February 5, 2019 - Page 101 of 145 Status of Town-Owned Stream Tract 970.479.2144 | lovevail.org Pete Wadden Watershed Education Coordinator pwadden@vailgov.com February 5, 2019 - Page 102 of 145 Black Gore Creek Lovevail.org February 5, 2019 - Page 103 of 145 Booth Creek Drive Lovevail.org February 5, 2019 - Page 104 of 145 Booth Falls and Manns Ranch Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. February 5, 2019 - Page 105 of 145 Vail Village- East Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. February 5, 2019 - Page 106 of 145 Vail Village - West Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. February 5, 2019 - Page 107 of 145 Beaver Dam and West Meadow Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. February 5, 2019 - Page 108 of 145 Lionshead Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. February 5, 2019 - Page 109 of 145 Cascade Village and Westhaven Circle Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. February 5, 2019 - Page 110 of 145 Tools for Stream Tract Encroachment Removal Lovevail.org •Education and outreach •Stream tract inspections followed by certified letter •Withholding building permits •Court summons February 5, 2019 - Page 111 of 145 82 West Meadow Dr. Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. 2018 •Just applied for a building permit •Permit withheld until stream tract acknowledge- ment is signed February 5, 2019 - Page 112 of 145 2930 Booth Creek Drive Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. 2013 February 5, 2019 - Page 113 of 145 2930 Booth Creek Drive Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. 2018 Keys to success •Education and Outreach •Targeted mailing •Ongoing monitoring February 5, 2019 - Page 114 of 145 Existing Stream Tract Sign Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. “Property behind this sign provides critical habitat for aquatic life. Please help protect water quality for our wildlife and our neighbors by refraining from mowing, cutting willows, planting, spraying chemicals, placing patio furniture or building on this public stream tract.” February 5, 2019 - Page 115 of 145 New Stream Tract Sign Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. February 5, 2019 - Page 116 of 145 Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Pete Wadden Watershed Education Coordinator pwadden@vailgov.com February 5, 2019 - Page 117 of 145 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: December Revenue Highlights AT TAC H ME N TS: Description Year End Revenue Updates February 5, 2019 - Page 118 of 145 1 TOWN OF VAIL REVENUE UPDATE February 5, 2019 Sales Tax Upon receipt of all sales tax returns, December collections are estimated to be $4,149,440 up 12.3% from last year and up 15.4% compared to budget. Year to date collections of $27,920,200 are up 9.1% from prior year and up 7.2% from budget. Inflation as measured by the consumer price index was up 1.9% for December. The annual budget totals $26.0 million. 2019 budget totals $27.1 million. Real Estate Transfer Tax (RETT) RETT collections through December 31 total $7,649,013 up 21.2% from the prior year. Sales from the Lion have boosted RETT revenue so far this year. Without those sales, RETT is up 11.8% from prior year. The 2018 amended budget totals $6,430,000 and the 2019 budget totals $6,300,000. During 2018 there were a total of 10 properties sold over $10 million, 32 properties sold between $5 and $10 million and 38 properties sold between $2.5 and $5 million. These properties accounted for 66% of the total RETT collections. January collections total $236,583. Construction Use Tax Use Tax collections through December 31 total $3,689,130 compared to $1,740,754 from this time last year. The majority of the increase in Use Tax collections is related to the next phase of the Vail Health remodel and increased residential remodels. The 2018 amended budget totals $3,600,000. January collections total $48,480. Construction Permits and Plan Check Fees Revenue from construction activity of $2.75 million is up $1.3 million year to date, 92.3% from the prior year. The increase is largely due to the Vail Health project. February 5, 2019 - Page 119 of 145 2 Parking Revenue Season to date: Pass sales from November through January 27th total $1,561,107 up $437,799 or 39.0% from prior winter season. The majority of the increase in pass sales was largely due to purchases by local businesses and increased interest in value passes. Daily sales from the parking structures from November through January 27th total approximately $2,200,114, up $816,983, or 59.1% from the prior winter season as a result of the heavy snow fall compared to a lack luster season in the prior year. Compared to the same time period in 2017, daily sales are up $381,329, or 21.0%. Summary Across all funds, year-to-date total revenue of $68.5 million is up 5.9% from amended budget and up 9.8% from prior year. The majority of the increase from budget is related to sales tax collections and construction fees. February 5, 2019 - Page 120 of 145 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: December 2018 S ales Tax Report AT TAC H ME N TS: Description December 2018 Sales Tax Report February 5, 2019 - Page 121 of 145 MEMORANDUM January 29, 2019 To: Vail Town Council Kathleen Halloran From: Alex Jakubiec Re: December 2018 Sales Tax Vail will collect an estimated $124,485 in additional December sales tax to bring collections up to $4,149,440. December will be up 12.3% or $454,135 from December 2017 and up 15.4% or $555,092 from budget. Year to date will be up 9.1% or $2,328,717 from 2017 and up 7.2% or $1,874,200 from budget. February 5, 2019 - Page 122 of 145 % Change % Change2018 Budget from fromMonth2006 2007 2008 2009 2010 2011 2012 20132014 2015 2016 2017BudgetCollectionsVariance2017 BudgetJanuary2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,5243,145,620 3,483,245 3,696,798 3,738,824 3,725,212 3,711,555 3,591,933(119,622) -3.58% -3.22%February2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,5803,267,351 3,477,419 3,593,947 3,746,055 3,692,592 3,693,323 3,813,223119,900 3.27% 3.25%March2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,8593,650,157 3,788,185 4,053,961 4,225,921 3,642,407 4,057,967 4,161,467103,500 14.25% 2.55%April1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,0871,069,186 1,280,641 1,370,929 1,089,749 1,386,780 1,302,300 1,229,680(72,620) -11.33% -5.58%May449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,602 607,729584,454 654,462 659,475 656,359 826,930 170,571 25.39% 25.99%June805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,153,247 1,242,400 1,318,092 1,389,9821,458,576 1,648,245 189,669 18.58% 13.00%July1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,4991,654,161 1,829,102 1,937,989 2,053,773 2,215,649 2,318,094 2,412,11494,020 8.87% 4.06%August1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,7101,507,048 1,674,813 1,702,579 1,849,815 1,863,949 1,893,544 2,194,864301,320 17.75% 15.91%September832,549 908,318 834,569 753,754 761,425 889,945 978,037 994,135 1,054,015 1,240,277 1,349,929 1,385,462 1,406,484 1,540,179 133,695 11.17% 9.51%October614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 752,295835,649 906,385 936,954 950,679 1,097,989 147,310 17.19% 15.50%November799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 962,344997,100 989,320 997,716 1,002,771 1,254,136 251,365 25.70% 25.07%December2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,8263,422,178 3,818,096 3,885,849 3,840,919 3,695,305 3,594,348 4,149,440555,092 12.29% 15.44%Total17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,881,131 25,141,932 25,763,244 25,591,483 26,046,000 27,920,200 1,874,200 9.10% 7.20%Total17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,881,131 25,141,932 25,763,244 25,591,483 26,046,000Town of VailSales Tax Worksheet Estimate1/28/2019February 5, 2019 - Page 123 of 145 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: November 2018 Vail Business Review AT TAC H ME N TS: Description November 2018 Vail Business Review February 5, 2019 - Page 124 of 145 January The Vail Novembe Overall N 14.6%, fo the out o Electron www.vai Town of V on the in the sales Please re collection If you ha Halloran at (970) 479-2116. 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Exclud sit ts are availa ss Review a om sales tax - of ed ing able nd x 2125 or Kathleen February 5, 2019 - Page 125 of 145 TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW NovemberNovemberNovemberNovember Sales Tax Newsletter November 2018 Sales TaxNovember 2018 Sales TaxNovember 2018 Sales TaxNovember 2018 Sales Tax NovemberNovemberNovember 2017 2018 % Collections Collections Change VAIL VILLAGE Retail 140,275 160,298 14.27 % Lodging 124,533 135,564 8.86 % F & B 168,652 183,555 8.84 % Other 3,930 6,393 62.66 % Total 437,390 485,809 11.07 % LIONSHEAD Retail 44,761 63,044 40.85 % Lodging 79,740 84,205 5.60 % F & B 38,245 50,853 32.97 % Other 2,119 784 -63.00 % Total 164,865 198,886 20.64 % CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 82,035 115,473 40.76 % Lodging 38,227 63,506 66.13 % F & B 34,647 48,823 40.91 % Other 4,051 4,339 7.09 % Total 158,960 232,140 46.04 % OUT OF TOWN Retail 136,619 207,213 51.67 % Lodging 5,401 811 -84.98 % F & B 59 517 781.48 % Utilities & Other 102,668 128,761 25.42 % Total 244,747 337,302 37.82 % 1/29/2019 3:04:56 PM Page 1 of 2 February 5, 2019 - Page 126 of 145 TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW NovemberNovemberNovemberNovember Sales Tax Newsletter November 2018 Sales TaxNovember 2018 Sales TaxNovember 2018 Sales TaxNovember 2018 Sales Tax TOTALTOTALTOTALTOTAL NovemberNovemberNovember 2017 2018 % Collections Collections Change Retail 403,690 546,028 35.26 % Lodging And Property Mgmt 247,901 284,087 14.60 % Food and Beverage 241,602 283,747 17.44 % Other 112,768 140,277 24.39 % Total 1,005,962 1,254,136 24.67 % RETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARY NovemberNovemberNovember 2017 2018 % Collections Collections Change RETAIL-FOOD 59,412 85,675 44.21 % RETAIL-LIQUOR 29,471 30,829 4.61 % RETAIL-APPAREL 71,848 74,540 3.75 % RETAIL-SPORT 77,822 108,984 40.04 % RETAIL-JEWELRY 7,563 6,736 -10.93 % RETAIL-GIFT 1,611 3,215 99.49 % RETAIL-GALLERY 1,969 3,684 87.04 % RETAIL-OTHER 153,971 232,305 50.88 % RETAIL-HOME OCCUPATION 23 59 161.14 % Total 403,690 546,028 35.26 % 1/29/2019 3:04:56 PM Page 2 of 2 February 5, 2019 - Page 127 of 145 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: C S E draft meeting minutes from J anuary 2, 2019. AT TAC H ME N TS: Description C S E Meeting Minutes D R AF T February 5, 2019 - Page 128 of 145 CSE Minutes January 2, 2019 Page 1 of 4 DRAFT COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, January 2, 2019 @ 8:30a.m. AGENDA Meeting materials can be accessed at the following link: January Meeting Link CSE Members Present: Alison Wadey Mark Gordon Rayla Kundolf Kim Newbury Rediker Barry Davis Marco Valenti Samantha Biszantz TOV Staff Present: Ernest Saeger, Special Events Coordinator Matt Miano, Economic Development Coordinator Mia Vlaar, Economic Development Director Others Present: Eddie Shipstad, Shipstad Entertainment Angela Mueller, Ren Events Pete Osorio, Vail Mountain Chris Cofelice, Westin Riverfront Avon CSE Chair, Barry Davis, called the meeting to order at 8:30am. Administrative Items: Swearing-in • Swear in reappointed CSE members for terms ending December 31, 2020 (Barry Davis, Mark Gordon, Marco Valenti, Alison Wadey) by Tammy Nagel, Vail Town Clerk • Davis noted that a new Chair needs to be decided • Kundolf nominated Wadey • The CSE placed a unanimous vote approving Wadey • Davis nominated Gordon for Vice-Chair • Kundolf nominated Rediker. Valenti second Gordon • 3-1 Gordon approved. Kundolf nay February 5, 2019 - Page 129 of 145 CSE Minutes January 2, 2019 Page 2 of 4 • Kundolf noted she has very much confidence in Gordon but added she nominated Rediker just to make a change Approval of the Minutes of the CSE Meeting on December 5, 2018.  Motion to approve the minutes of the CSE Regular Meeting on October 17, 2018 as presented. M/S/P: Davis/Kundolf/Unanimous. The motion passed 7-0 January Events -Vail Yeti Hockey, Vail Symposium, Vail Jazz Winter Series, Community Arts Programs - Alpine Arts Center 10th Mountain Parade, Vail Veterans Program; The Steadman Clinic Vail Cup Colorado Snowsports Museum “Through the Lens”, Vail Centre: Community Leadership Foundations Event Recaps: Vail Mountaineers Hockey Club • Miano said he received communication that they could not make the meeting and will be presenting February 6 • Gordon asked to note their lack of appearance for 2020 funding • Saeger said yes and will make this note • Saeger clarified that the CSE funded two events for Vail Mountaineers in 2019; the Sportsmanship Tournament and Pucks, Pars and Poker Vail Skating Festival *motion to release final funding disbursement required Please see presentation for further details. • Shipstad noted that Patrick Chan, 2018 Olympic Gold Medalist, performed at the event • Shipstad noted they sold over 250 seats • Shipstad noted attendees were from US, Canada, and Mexico • Kundolf said the Solaris show was great and should continue to grow • Wadey said it was a great show and suggested filling the floor seats • Rediker said a lot of lodges extended their lower rates to the weekend before Christmas • Shipstad said lodging rates are an issue the week of Christmas • Wadey said she liked the date and if offered an event to a different demographic • Valenti noted that the early weekends of December will improve because of the increased snowmaking capabilities  Motion to approve the final funding distribution for Vail Skating Festival M/S/P: Davis/Kundolf/Unanimous The motion passed 7-0 Vail Holidays *motion to release final funding disbursement required February 5, 2019 - Page 130 of 145 CSE Minutes January 2, 2019 Page 3 of 4 Please see presentation for further details. • Gordon asked how the ads are paid for • Saeger clarified that the Town of Vail designed the ads and Mueller paid the advertising costs • Gordon asked who pays for vailholidays.com • Mueller suggested that whoever takes over Vail Holidays should manage the website, which was developed and paid for by the town • Mueller noted that the flow of the Kris Kringle market was not great due to fragmentation with competing event in town • Saeger noted that Vail Snow Days was allocated space on the I-Bridge which they underutilized and will be revisited in 2019 • Saeger said staff will meet with Mueller to create some framework to create an RFP for Vail Holidays which will be presented as a draft to CSE • Gordon asked if we can pay Mueller as a consultant • Saeger said it is a good point and staff will look into it  Motion to approve the final funding distribution for Vail Holidays M/S/P: Davis/Biszantz/Unanimous The motion passed 7-0 Civic Are a Plan Discussion: Please see presentation for further details. • Miano noted that the CSE should identify a spokesperson to represent the CSE with town council during the Civic Area Plan process • Gennett encouraged the CSE to visit engagevail.com • Gordon asked what the action steps of the CSE are • Gennett said there are some covenants on the Lionshead parking structure but the CSE should look at the plan as a blank slate • Gordon asked if the CSE should have the discussion now or is it ongoing • Gennett said it is ongoing • Vlaar encouraged the CSE to submit their ideas individually on engagevail.com and then the CSE to come together to suggest their top 4-5 ideas • Wadey asked Miano what the next steps are and if its on February 6th agenda • Vlaar suggested staff create a google doc that the CSE can share and provide input on • Wadey confirmed with the CSE to provide input online • Gennett said the current feedback will be presented to Council on February 19th Event Survey Discussion: • Miano noted that Chris Cares will be attending the February 6th meeting to present 2018 event data • Miano noted free giveaways could increase the amount of survey respondents February 5, 2019 - Page 131 of 145 CSE Minutes January 2, 2019 Page 4 of 4 • Miano noted follow up surveys tend to be more realistic • Kundolf said she likes the short and simple survey • Wadey said the survey respondents numbers need to be increased • Vlaar said the Vail App will be utilized to engage additional attendees • Rediker said she likes the incentives and should be continued with smart giveaways like a chance to win a stay in Vail • Biszantz suggested creating a business survey for them to give their feedback about the event and how it impacted their business • Vlaar said it is a great idea and will continue to work on compiling a business contact list – VCBA has one • Davis asked if Vail Mountain tracks skier data such as Epic Pass vs. day or multi -day passes • Osorio said a lot of this info will be included in the final Snow Days recap • Osorio said he would like the survey to include a question about if they used the lift • Rediker said event producers should be specifically reaching out to lodges to place event packages and learn if attendees did utilize promotions to book • Saeger noted the parking stats between 2015-2018 for Vail Snow Days • Miano asked the CSE if they would like to provide their input on the survey questions being asked • Rediker said yes but RRC can sometimes be hesitant with any changes due to the need for apples vs. apples New Business and Community Input: • Wadey said thank you to Davis for being Chair and doing a fantastic job • Biszantz asked if recycling can be introduced to Dobson at the Yeti games • Saeger said yes he will speak to the VRD • Vlaar noted that there is going to be a board and commission training session that Matt Mire will host in the next month • Vlaar said that the Vail Centre has closed its doors and we are trying to get a better understanding of any programming being transferred to other entities • Kundolf asked since it was funded as Vail Centre shouldn’t the money come back to the CSE to put out as an RFP • Gordon suggested if it’s the same program being managed by a different entity the allocation should be the same • Wadey said she would like to ensure that the programs are using the allocation in the correct way • Wadey said the new year reboot for employees is at Bol with Jon Kedrowski and Chris Anthony on January 17th • Gordon noted that the Vail App is not displaying any events at this time • Miano said the TOV took over the app and will be adding content • Miano said the CSE can meet for a happy hour  Motion to adjourn at 9:53am. M/S/P: Rediker/Davis/Unanimous. Motion passed 7-0 February 5, 2019 - Page 132 of 145 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L HA J anuary 8, 2019 Meeting Results AT TAC H ME N TS: Description V L H A January 8, 2019 Meeting Results February 5, 2019 - Page 133 of 145 Vail Local Housing Authority Meeting Results January 8, 2019 3:00 PM Housing Department - West Building, Large Conference Room 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order Lindstrom called meeting to order at 3:05PM. All members are present. Also present from staff are George Ruther, Housing Director, Lynne Campbell Housing Coordinator and Kathleen Halloran, Finance Director. 2. Citizen Participation There was none, no members of the public present. Lindstrom asked the board to rearrange the agenda for item 4.3 first followed by 4.2. 3. Approval of Minutes 3.1. Review and Approval of December 11, 2018 Meeting Results Wilkins motioned to approve meeting results as presented. MOTION: Wilkins SECOND: Morales VOTE: 5-0 4. Main Agenda 4.1. Review and Approval of Vail Local Housing Authority Resolution No. 1, Series of 2019, A Resolution Approving an Exemption from Audit for the Fiscal Year 2018, for the Vail Local Housing Authority in the State of Colorado. Presenter: Carlie Smith, Financial Services Manager Motion to table to the January 22, 2019 as information from the state has not yet been received. MOTION: Morales SECOND: Wilkins VOTE: 5-0 February 5, 2019 - Page 134 of 145 4.2. Request for Recommendation of Property Tax Exemption Presenter: Michael O'Connor, Triumph Development Michael O’Connor with Triumph Development presented a request for an exemption from property tax. He discussed the mechanics of this process. Triumph began discussion with Council in November 2018 to make all units EHUs and garnered VLHA support. Council has stated they want 100% EHUs but not unending funding. Included in the memo is showing the EHUs tax exempt. Council asked for underwriting info that justifies the exemption. Triumph’s memo addresses this. Ruther offered a historic view of how previous exemptions have worked with Middle Creek Village and Lion’s Ridge Apartments. Halloran said if we stated the same language as previously used. A small amount of proceeds go back into housing authority budget. O’Connor hopes to have application before end of month. Rockfall is having significate effect on overall site plan. They will continue conversation with public works. Bus stop is being discussed with public works and if another way. He reviewed the draft proposal for the project. 4.3. Long Term Funding Discussion Presenter: David Cunningham Lindstrom introduced David Cunningham, President at Summit Information Services to the Board. Cunningham provided a synopsis of his company’s work. He provided suggestions and steps to move the tax ballot initiative forward. Data gathering is most important and communication with key community members is needed. Cunningham recommended using Magellan who VRD used. Cunningham recommended clarifying the following: 1. What does the Town want? a. What does the Town need, want? Express need vs. wants. b. Talk to different industries c. Talk to different age groups d. Survey e. Gather data f. What are or aren’t options? 2. Explain the why, share stories 3. Recommend to council 4. Council puts on ballot Complete by August. February 5, 2019 - Page 135 of 145 Cunningham will provide scope of work at the next meeting. 4.4. Lion's Ridge Apartment Lease Payment Update Presenter: George Ruther Carlie Smith, Financial Services Manager provided the Board with an overview of lease payments, time frame, where payments are applied and Gorman’s option to purchase. 4.5. Review Economic Planning Systems Proposal for Economic Value Report Presenter: George Ruther, Housing Director Ruther provided the Board with an overview of Economic Planning Services (EPS) proposal to update BBC’s Economic Value of the Town of Vail’s Investment in Employee Housing. 4.6. Wilkins made a motion to exit the regular meeting and enter executive session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. MOTION: Wilkins SECOND: Meza VOTE: 5-0 5. Executive Session 5.1. C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. Presenter: Lynne Campbell 6. Any Action as a Result of Executive Session The Board suggested staff move forward with the Vail InDEED application requests. 7. Adjournment 7.1. Adjournment at 5:00PM McDougall made a motion to adjourn the meeting at 5:20PM. MOTION: McDougall SECOND: Meza VOTE: 5-0 8. Future Agenda Items • Housing Data • East Vail Parcel Update February 5, 2019 - Page 136 of 145 • West Vail Master Plan Discussion • Housing Sites • Civic Area Plan 9. Next Meeting Date 9.1. Tuesday, January 22, 2019 February 5, 2019 - Page 137 of 145 VLHA Meeting Date: January 9, 2019 Attendees: First Name Last Name Contact email (Optional) \j February 5, 2019 - Page 138 of 145 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V E A C meeting minutes from J anuary 8, 2019. AT TAC H ME N TS: Description V E AC Minutes FIN AL 1.8.19 February 5, 2019 - Page 139 of 145 VEAC Minutes January 8 , 2019 Vail Economic Advisory Council January 8, 2018 Vail Town Council Chambers 8:00 AM – 10:00 AM MEETING MINUTES VEAC Members Present: Sarah Franke, Rayla Kundolf, Greg Moffett, Chris Romer, Lori Pohl, Michael Connolly, Ki m Newbury-Rediker, Mark Gordon, Mike Glass, Alison Wadey, Laurie Mullen, Mike Lange, Meredith MacFarlane, Matt Ivy, Mark Gordon, Matt Morgan, Mike Ortiz, Brian Nolan, Travis Coggin Town of Vail Staff Present: Mia Vlaar - Economic Development Director, Kathleen Halloran – Finance Director, Greg Clifton – Town Manager, Matt Miano, Economic Development Coordinator, Matt Gennett, Community Development Director Others Present: Sidney Bonser January Packet Link AGENDA Civic Area Priority Discussion, VEAC, Matt Gennett (30 minutes) • 1110 site visits, 112 surveys completed • People are happy with library • Dobson people would like to see upgrades • Want to hear VEAC perspective, Top Five Goals • Comments on Town Hall moving • Comments from emergency services potentially being put together • Moffett – Is this a 20 year Plan? A) Yes, 20-25 years • Moffett- Went through 2012 plans • Ivy – Q) Is there any possibility of reworking the Frontage Road? A) Cost prohibitive, CDOT also poses obstacles • Nolan – I wouldn’t discount this idea considering it’s a 25 year plan and this would make it much more pedestrian friendly • Kundolf – Give fire department town hall • Will a Hyper Loop affect this vision? Moffett – Important to consider connectivity with Front Range • Mullen – Clarified goals on surveys and encouraged everyone on VEAC to try to reach out to 10 people to help increase participants Mullen Q) Is survey confidential? A) No, we ask people to register • Mullen noted that she keeps hearing ‘multi-use’ aspects February 5, 2019 - Page 140 of 145 VEAC Minutes January 8 , 2019 • Mullen commented on the wording of a question surrounding the ‘safety’ of Dobson Ice Arena • Mullen questioned Vail Resorts thoughts on parking structure and is concerned that it could have major implications • Clifton – We do need to ensure our messaging is understandable and not worrisome, Dobson Arena is safe. No concerns there. • Kundolf – Encourage more reach out and surveys and VEAC could help • Moffett- Plan for the reality of the situation • Nolan – Atmosphere in Vail with Vail Resorts has changed on this side of the Junction. Vail Resorts have a lot invested in the future of the town and down valley they seem to be more willing to work together but in town the atmosphere is different • Nolan – Somebody needs to talk to Doug Lovell on a regular basis • Vlaar – Town staff has been meeting with Vail Mountain on a collaboration plan on Guest Experience and Special Events initiatives. Group is meeting on Thursday and the civic plan is on the agenda. Your comments are appreciated and we are moving forward with similar thoughts and are optimistic • Ortiz – Notre Dame’s new hockey facility is worth taking a look at. Also, to make a viable concert venue they want at least 3000 ticketed seats. I feel we need to consider underneath the ground and what’s above • Gordon – If we have buildings that lend themselves to programming we will have new event producers bringing forth new ideas. A multi use meeting facility, performing arts space, civic center will really enhance the guest experience • Kundolf – Library is lovely and offers a great experience for the guests, repurpose the municipal area and be smart about it. Let’s not overthink, sometimes simple stupid is the best method. • Vlaar- Talisa is using tennis courts as conference space which is a testament to the fact that we need additional group meeting space could be 20K square feet • Moffett- What is the shelf life of parking structure. A) The belief is that we have 20-25 years • Coggins – Can we put two sheets of ice here on municipal site? • Ortiz – I’m hesitant to discuss 2 sheets because we need to demonstrate demand first, then we have to maintain it and our town isn’t large enough • Ortiz – Multi functional is paramount • Wadey – Would like to maintain small town feel of Dobson and other facilities even if we end up with new buildings and cautions staff to not do away with that ‘charm’ • Wadey – I do believe we can support a second sheet of ice and know Eagle is planning to install a second sheet but most people would prefer to stay in Vail than have to head to Eagle. • Ivy – Q) Can it be operated as a Co-op to facilitate a second sheet? Ortiz) A) It’s possible but… • Moffett – Down valley can be political and personal • Nolan - Be careful we don’t compete with ourselves and concerts are everywhere February 5, 2019 - Page 141 of 145 VEAC Minutes January 8 , 2019 • Romer – We have had groups that have outgrown us and no longer can come to Vail such as Colorado Municipal League • Nolan – While we are looking at ways to gain size to keep some of these groups are we missing an opportunity to market to the groups that are right behind these groups. The next tier of group size that is growing into the size of Vail. • Mullen – As soon as we start partnering down valley people will begin to stay down Valley, so we need to get fine tuned to what our needs are. • Connolly – There’s a huge parcel just past Dowd Junction why can’t we annex Eagle Vail. We have too many governmental institutions in the valley. • Moffett- It would be financially ruinous to try and annex Eagle Vail. • Romer – Sunday through Thursday for 49 weeks of the year we have availability and room for growth • We went from 2008-2018 and our rate growth was large and isn’t sustainable as a whole. • Kundolf – My worst two months are July and February at the gallery. We are at 90% lodging capacity and the experience is lessened. • Coggin- I wouldn’t support a rec center when there is one 4 miles away, that would be too duplicative. My question is “What is the best thing?” Everything needs to be mixed use and multi purposed. • Franke – I think we need to look at things differently. There are many things going on throughout the country that are outside the box and multipurpose. • Morgan – We need to be thoughtful moving forward, otherwise we end up with a Band-Aid that will need more attention later • Nolan – We are very spoiled and need to not lose sight of that. • Gordon – Agreed, and lets keep our eye on the big picture and not get bogged down with the small stuff • Gennett – Good conversation, Key takeaways multi use with flexibility and adaptability. Mobility, connectivity, future technology. Looking both horizontally and vertically. Communication with regional partners Town Manager’s Report, Greg Clifton (5 minutes) • Council Retreat, February 20th • Next three weeks – slight upgrades to town hall, opening space, new furniture Financial Update, Kathleen Halloran (5 minutes) • At end of Nov up 7.2% sales tax • Real Estate up 19% (without Lion sale it’s up 10%) • Construction use Tax up more than double • Permits and fees up 92% • Parking Pass Sales up 43%, daily use parking up 138% • Total Revenues up 5% budget and 9% prior year February 5, 2019 - Page 142 of 145 VEAC Minutes January 8 , 2019 Citizen Input (5 minutes) • Sidney Bonser - More Vail Valley partnerships and economic advisory council Other Business (5 minutes) • Wadey- Hospitality Reboot next week at Bol with guest speakers • Kundolf – Wadey is now chair of Commission on Special Events • US Mountain Housing Summit will be in Vail next week (apx1.co) Adjournment Next Meeting Tuesday, February 12, 2019 8:00 – 10:00 AM, Town Council Chambers February 5, 2019 - Page 143 of 145 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Executive Session, pursuant to: 1) C.R.S . §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; Regarding Triumph P arcel; 2) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Update on pending litigation and possible board vacancy. P RE S E NT E R(S ): Matt Mire, Town Attorney February 5, 2019 - Page 144 of 145 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Recess 6:00 p.m. (estimate) February 5, 2019 - Page 145 of 145