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HomeMy WebLinkAbout2019-05-07 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E TIN G Agenda Town Council C hambers 1:20 P M, May 7, 2019 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1.Lunch with Vail Mountain School Students at 12:45 p.m. 2.Presentations / Discussion (starting at 1:20 p.m.) 2.1.Vail Village Teen Activities Survey 45 min. Presenter(s): Mia Vlaar, Economic Development and Grant Gary Vail Mountain School, Teacher Background: Grant Gary, who teaches a class called Design Thinking at V MS proposed a project for his students that could also benefit the town of Vail. The concept is to design Vail village for teenagers. The concept was embraced by the V LMD A C both as a learning experience for local students as well as a generator of valuable content to inform our marketing strategies around dynamic families with teens. 3.V L H A Update about Long Term Funding for Housing - Joint Session 3.1.J oint Vail Town Council/Vail Local Housing Authority W orksession – Potential Long-Term Funding Source Options – Voter Opinion Survey - I nformation Update – Next Steps 60 min. Presenter(s): George Ruther, Housing Director; David Cunningham, Summit I nformation Services; and David Flaherty, Magellan Strategies Action Requested of Council: Engage in a discussion with the Vail Local Housing Authority, the consultant team and the town staff regarding potential long term funding sources for housing initiatives. Background: I n adopting the Vail Housing 2027 Strategic Plan, the Vail Town Council set forth a goal of acquiring 1,000 new deed-restrictions by the Year 2027. To realize this goal, a number of strategic actions were articulated. One of the strategic actions included to “I dentify a long-term source of funding for the acquisition of resident-occupied, deed-restrictions that is predictable, consistent, adequate and reliable.” 4.Presentation / Discussion 4.1.Betty Ford Alpine Garden Program Overview 15 min. Presenter(s): Nicola Ripley, Betty Ford Alpine Garden Executive Director Background: The Betty Ford Alpine Gardens will present an overview of their programs, a brief summary of their fundraising efforts and the organizations current financials. 4.2.2018 Year End I nvestment Report 10 min. May 7, 2019 - Page 1 of 115 Presenter(s): Kathleen Halloran, Finance Director Action Requested of Council: I nformational Only Background: Section 2-2-8 of the Town Code requires an annual presentation of the town's investment report, which is also provided as a written report each quarter. 4.3.Public Works/Transportation Shop Project Update 20 min Presenter(s): Greg Hall, Public W orks Director Action Requested of Council: Staff is providing Town Council information regarding next steps on the Public Works Shop project. Background: The purpose of this item is to: Provide Town Council an update on the Public Works Shop Masterplan work product to date. Provide Town Council information on next steps regarding the Public Works Shop Project. Staff Recommendation: Provide any input into the elements of the work to date and any direction in preparation of the information to be provided for the J une meeting to discuss the phasing and Phase 1 project prioritization. 4.4.Ted Kindel Park and Mill Creek Court Building joint snowmelt project 15 min. Presenter(s): Greg Hall, Public W orks Director Action Requested of Council: Town Council provide direction regarding town participation and allocation of funds in the first supplemental of 2019, if approved. Background: The purpose of this item is to: Provide Town Council information regarding a request for a joint snowmelt project between the Mill Creek Court Building and the Town of Vail, specifically Ted Kindel Park. Provide direction regarding town participation and allocation of funds in the first supplemental of 2019, if approved. Staff Recommendation: Staff recommends the town participate in the project, and budget $125,000 in the first budget supplemental. The staff would return in the future with a contract between Mill Creek Court Association and the Town of Vail in a form approved by the Town Attorney for approval by the Town Council. 5.D R B / P E C Update (5 min.) 5.1.D RB / P E C Update 5 min. Presenter(s): Chris Neubecker, Planning Manager 6.Information Update (5 min.) 6.1.April 2019 Revenue Update 6.2.V LHA April 9, 2019 Meeting Results 6.3.Town Manager Recruitment Update May 7, 2019 - Page 2 of 115 6.4.Vail Valley Drive Safety I mprovements 6.5.March 2019 Sales Tax 6.6.February 2019 Vail Business Review 7.Matters from Mayor, Council and Committee Reports (15 min.) 7.1.Confirm J uly 2 Budget Retreat Date and J uly 23 and August 13 Community Picnic Date 8.Executive Session 8.1.Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: potential real property acquisition 15 min. Presenter(s): Matt Mire, Town Attorney 9.Recess 9.1.Recess 4:45 p.m. (estimated) Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media website the week following meeting day, www.highfivemedia.org. Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48 hour notification dial 711. May 7, 2019 - Page 3 of 115 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Vail Village Teen Activities S urvey P RE S E NT E R(S ): Mia Vlaar, E conomic Development and Grant Gary Vail Mountain S chool, Teacher B AC K G RO UND: Grant Gary, who teaches a class called Design Thinking at V MS proposed a project for his students that could also benefit the town of Vail. T he concept is to design Vail village for teenagers. The concept was embraced by the V L MD A C both as a learning experience for local students as well as a generator of valuable content to inform our marketing strategies around dynamic families with teens. May 7, 2019 - Page 4 of 115 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: J oint Vail Town Council/Vail L ocal Housing A uthority Worksession – Potential L ong-Term F unding Source Options – Voter Opinion Survey - I nformation Update – Next S teps P RE S E NT E R(S ): George Ruther, Housing Director; David Cunningham, S ummit I nformation S ervices; and David F laherty, Magellan Strategies AC T IO N RE Q UE S T E D O F C O UNC I L: Engage in a discussion with the Vail L ocal Housing A uthority, the consultant team and the town staff regarding potential long term funding sources for housing initiatives. B AC K G RO UND: I n adopting the Vail Housing 2027 S trategic Plan, the Vail Town Council set forth a goal of acquiring 1,000 new deed-restrictions by the Year 2027. To realize this goal, a number of strategic actions were articulated. One of the strategic actions included to “I dentify a long-term source of funding for the acquisition of resident-occupied, deed-restrictions that is predictable, consistent, adequate and reliable.” AT TAC H ME N TS: Description Long Term Funding Source Joint Worksession Memo 05072019 Town of Vail Local Housing Community Survey Long Term Funding Source Talking Points May 7, 2019 - Page 5 of 115 To: Vail Town Council Vail Local Housing Authority From: George Ruther, Housing Director David Cunningham, Summit Information Services David Flaherty, Magellan Strategies Date: May 7, 2019 Re: Joint Vail Town Council/Vail Local Housing Authority Worksession - Long-Term Funding Source Options – Voter Opinion Survey - Information Update – Next Steps I. Purpose The purpose of this memorandum is to provide an update on the initiative to establish a long-term funding source for housing. This is the first in a series of tasks to propose long- term funding source options for consideration and evaluation. The intended outcome of this effort is to identify, and eventually secure, a preferred, long-term funding source to aid the Vail community in achieving the Town’s adopted housing goal. To be effective at achieving the housing goal, the funding source must be:  predictable to allow for accuracy in budgeting,  a consistent revenue stream absence wide variations or fluctuations in revenue collected,  adequate in amount to achieve objectives, and  reliable and dependable over time and free of annual appropriations. This effort is intended to facilitate the Vail Town Council’s 2018-2020 Action Plan goals, initiatives and priorities around growing a vibrant, diverse economy and community and maintaining and sustaining community through the creation and support of resident housing in Vail. II. Worksession Objective The objective of this worksession discussion is to discuss and begin to provide answers to the following questions: 1. Support - Is there political will of the Vail Town Council to pursue a preferred long term funding source option for housing initiatives? 2. Leadership - Is there agreement of the Vail Town Council to lead, in collaboration and partnership with the Vail Local Housing Authority, the pursuit of a long term funding source for housing initiatives? May 7, 2019 - Page 6 of 115 Town of Vail Page 2 3. Commitment - Is there support of the Vail Town Council to pursue a long term funding source for housing initiatives on the timeline recommended and required? 4. Information - Are there additional or different voter opinion survey questions and/or talking points which should be included on the draft survey or in the draft Talking Points – Facts & Information Sheet? Before a preferred funding source option is selected and pursued, an identification and evaluation of the various options is needed. It is intended that the evaluation will include factors such as: A: Is the funding source option, predicable, consistent, adequate, reliable and dependable? B: What are the impacts of funding source option on other established town revenues? C: Does the funding source option intentionally, or unintentionally, impact one group more than other? If so, to what degree? How are unintended impacts be avoided? D: What impacts, if any, does the funding source option have on existing tax sources? E: Does the funding source option provide an adequate amount of annual revenue to achieve goals and objectives? F: Is the funding source option sustainable in a wide range of economic conditions? Is it resilient? G: Does the funding source option have a propensity for wide swings in revenue as markets conditions fluctuate? H: What other Town programs or initiatives, established or otherwise contemplated, are impacted by the funding source option? If impacted, how are they impacted and to what degree? I: Does the funding source option have community and political support? How likely is it to be passed as a ballot initiative? J: How is the funding source option affected, positively or negatively, by other potential tax initiatives likely to be placed on the ballot? What does the competition look like? K: Is the funding source option aligned with the acceptance of “who is responsible for helping fund a solution to the housing challenges”? L: How will the funding source option be used? M: What, if any, are the unintended consequences associated with the funding source option? N: What are the likely arguments FOR the funding source option and what are the arguments AGAINST the funding source option? O: ???? (What is missing?) III. Background The availability of housing remains the #1 most critical issue facing the Vail community. In 2017, the Vail Town Council, in collaboration with the Vail Local Housing Authority, drafted and adopted the Vail Housing 2027 Strategic Plan. In adopting the Plan, the Town Council set forth a goal of acquiring 1,000 new deed-restrictions by the Year 2027. To realize this goal, a number of strategic actions were articulated. The following actions have been completed or currently underway, in part: May 7, 2019 - Page 7 of 115 Town of Vail Page 3 1. Form a new Housing Department within the Town’s organization with the single purpose to ensure the Town realizes its vision to be the premier international mountain resort community through the acquisition of resident- occupied, deed-restricted homes for year-round residents. (Completed) 2. Adopt Housing Policy Statements that articulate the approaches the Town will take to achieve its housing goal. (i.e. Goal #10 – Funding is Policy) (Completed) 3. Implement and adequately fund the Vail InDEED Deed Restriction Acquisition Program as this program is an innovative, non-regulatory tool intended to help achieve the housing goal. (Funded for 2019) 4. Identify a long-term source of funding for the acquisition of resident- occupied, deed-restrictions that is predictable, consistent, adequate and reliable. (Underway) Funding for the Town’s housing programs and initiatives currently sourced from three main funds, including: 1) General Fund, 2) Capital Fund, and 3) Housing Mitigation Fund. Projected financial conditions, revenue sources and the annual budgeting structure of the Town of Vail are not sufficient to financially support and sustain the community’s desired outcome of acquiring 1,000 new deed-restrictions by the year 2027. Inherently, the Housing Mitigation Fund, is unpredictable, inconsistent and an unreliable revenue stream given its reactive approach and currently only attempts to fund the gap in affordability. The Housing Mitigation Fund does not adequately fund the true cost of development of incremental new housing opportunities. An additional source of funding for housing is needed to achieve the Town’s housing goal. IV. Process of Determination and Selection The Vail Local Housing Authority has entered into a professional services agreement with Summit Information Services (SIS) and Magellan Strategies to assist in the funding determination and funding source selection process. David Cunningham and David Flaherty, of SIS and Magellan Strategies, respectively, most recently provided professional assistance to the successful 2017 Vail Recreation District “YES on A” ballot initiative to establish a funding source for ongoing capital improvements and recreation enhancements in the community. Combined, SIS and Magellan Strategies bring more than 45 years of successful campaign experience to the conversation. Initial funding for the professional services is coming from the 2019 Vail Local Housing Authority annual budget, with little to no cost to the Town of Vail. The cost for professional services is estimated at approximately $45,000. The process for identifying and securing a preferred long-term funding source includes numerous tasks depending upon the preferred option pursued. Likely tasks required include the following: Option Identification  Option formulation and articulation May 7, 2019 - Page 8 of 115 Town of Vail Page 4  Option evaluation and consideration Community Engagement  Generate key messaging and identify critical stakeholders  Formulate a community outreach and communication plan  Gather public input  Community survey and polling Needs Analysis  Development project determination  Funding ($$) demand analysis  Financial impact analysis  Draft ballot question (tax initiative options only) V. Schedule The schedule for determining and selecting a preferred funding option is approximately nine to ten months in duration. The schedule duration is broken down into two phases. The first phase, which includes completion of each of the tasks above, runs from March 1, 2019 to August 15, 2019. The second phase, which begins mid-August, 2109, and lasts until early- November, 2019, begins once, and if, a ballot question is formulated and certified for inclusion on the upcoming municipal election ballot. During the second phase, an Issues Committee will be formed and tasked with campaigning and advancing the ballot initiative forward to election day. VI. Options for Consideration A wide range of funding options are available for further consideration. These funding options can be broken down into the following four general categories: 1) Create a new tax or fee 2) Reallocate an existing tax or impact fee 3) Increase an existing tax or impact fee 4) Hybrid, including any combination of the above VII. Next Steps The Vail Local Housing Authority has been tasked by the Vail Town Council with the task of advancing the initial steps in the process of identifying and securing a preferred, long-term funding source for housing initiatives. At this time, the process is mainly exploratory in nature where there are likely still more questions than answers. At this point in the process, a step key is to begin sharing the story about housing and the need for a new funding source. To that end, as a first step of many, a super voter ( i.e. registered voters who consistently participate in municipal elections regardless of year or issues on the ballot) list has been generated and an internal communications and messaging effort has begun. Communications and messaging materials will be produced and distributed to aid in sharing a consistent and accurate messaging. Once completed, Vail Local Housing Authority members and other partners will launch an initial outreach to persons on the super voter list to gain their initial feedback and thoughts about a long term funding source. Housing- related materials and information is currently being assembled to then be sent to SIS and Magellan Strategies to assist in the preparation of communications and messaging materials. May 7, 2019 - Page 9 of 115 Town of Vail Page 5 A second step of information gathering is also underway. This second step includes the preparation and subsequent administration of a Voter Opinion Survey (Draft C attached). Per the professional services agreement, SIS and Magellan Strategies shall complete a minimum of 250 interviews. The survey would include likely voters within the Town of Vail, and would include both landlines and cell phones. Further, the consultant team shall conduct online surveys by sending residents a link to the survey using the online tool SurveyMonkey, as an additional source of opinion polling. This work is on schedule to begin on or about mid-May and would be wrapping up in early-June. Results of the opinion polling will be compiled and shared with the Vail Town Council and the Vail Local Housing Authority at an upcoming joint worksession meeting. The joint session is tentatively set for June 4, 2019. May 7, 2019 - Page 10 of 115 Draft C Town of Vail Town Council/Vail Local Housing Authority Community Survey MAGELLAN ID: COVAILHOUSE-050119 Total Interviews: 250n Field Dates: TBD Phone = 75n MoE +/- 6.20% Online = 175n Good evening. My name is ____________ and I am calling from XXX Research, a public opinion research firm. We’re conducting a survey in the Town of Vail today on behalf of the Town of Vail Town Council/Vail Local Housing Authority. We are very interested in learning your thoughts and opinions regarding local housing. If you have already taken this survey online in the past week, you do not need to participate in this telephone survey. We are not selling anything, nor will your participation result in any calls in the future to sell you anything. [IF CELL PHONE SAMPLE READ SENTENCE BELOW, IF CAN TALK ASK T1, IF LANDLINE SAMPLE BEGIN INTERVIEW AT T1] I know I am calling you on your cell phone. If you are now driving a car or involved in any activity requiring your full attention, I need to call you back later. [IF YES, BUSY SCHEDULE FOR A CALL BACK] S1. As you may know, the Town of Vail Town Council/Vail Local Housing Authority was conducting an online survey regarding housing issues recently. If you participated in that survey you do not need to participate in this one. Did you participate and complete the online survey last week? YES;-1 [“Thank you for participating in the online survey, you do not need to participate in this one, have a good evening.”] [TERMINATE] NO;-2 DON’T KNOW/UNSURE/REFUSED;-3 T1. For statistical purposes only, could you please tell me if you are registered to vote in the Town of Vail? YES;-1 NO;-2 REFUSED/NO OPINION/NOT REGISTERED;-3 [DO NOT READ] T2. Although it is a long way off, how likely are you to vote in the 2019 November election for any state and local measures that may be on the ballot ? Would you say you are…[READ OPTIONS IN ORDER] EXTREMELY LIKELY TO VOTE;-1 VERY LIKELY TO VOTE;-2 SOMEWHAT LIKELY TO VOTE;-3 May 7, 2019 - Page 11 of 115 Magellan ID#: COVAILHOUSE-050119 Vail Local Housing Authority Voter Opinion Survey Page 2 of 7 Field Dates: TBD, 250n, MoE +/- 6.20%, 75 phones/175 online Magellan Strategies | 1685 Boxelder St. Suite 300 | Louisville, CO 80027 www.MagellanStrategies.com | 303-861-8585 OR ARE YOU UNLIKELY TO VOTE;-4 DON’T KNOW/REFUSED;-5 [DO NOT READ] T3. How much of a problem is the lack of availability of homes (i.e., townhomes, condominiums, apartments, etc.) for year-round residents in the Town of Vail? Would you say it is a…[READ OPTIONS IN ORDER] BIG PROBLEM;-1 SOMEWHAT OF A PROBLEM;-2 NOT TOO MUCH OF A PROBLEM;-3 OR IS IT NOT A PROBLEM AT ALL?;-4 DON’T KNOW/REFUSED;-5 [DO NOT READ] T4. Regardless if you agree or disagree with the view that the availability of homes for year-round Vail residents is a problem, in your own words please tell me what you think the Town of Vail should or should not do to address the shortage of available homes for year-round residents. CAPTURE VERBATIM *QUESTIONS T5A, T5B, T6A, T6B NEED TO BE DISCUSSED ON MAY 7TH T5A. Do you have a favorable or unfavorable opinion of the Vail Local Housing Authority? VERY FAVORABLE;-1 SOMEWHAT FAVORABLE;-2 SOMEWHAT UNFAVORABLE;-3 VERY UNFAVORABLE;-4 HEARD OF THEM BUT NO OPINION;-5 NEVER HEARD OF;-6 REFUSED;-7 [DO NOT READ] T5B. Do you approve or disapprove of the actions job the Town of Vail is takingdoing to provideing and secureing available homes to year-round Vail residents? STRONGLY APPROVE;-1 SOMEWHAT APPROVE;-2 SOMEWHAT DISAPPROVE;-3 STRONGLY DISAPPROVE;-4 UNSURE/NO OPINION;-5 REFUSED;-6 [DO NOT READ] May 7, 2019 - Page 12 of 115 Magellan ID#: COVAILHOUSE-050119 Vail Local Housing Authority Voter Opinion Survey Page 3 of 7 Field Dates: TBD, 250n, MoE +/- 6.20%, 75 phones/175 online Magellan Strategies | 1685 Boxelder St. Suite 300 | Louisville, CO 80027 www.MagellanStrategies.com | 303-861-8585 T6A. How familiar would you say you are with the mission of the Vail Local Housing Authority? Would you say you are…[READ OPTIONS IN ORDER] VERY FAMILIAR;-1 SOMEWHAT FAMILIAR;-2 NOT TOO FAMILIAR;-3 NOT FAMILIAR AT ALL;-4 REFUSED;-5 [DO NOT READ] T6B. How familiar would you say you are with the Town of Vail’s mission of providing and securing homes for year-round Vail residents? Would you say you are…[READ OPTIONS IN ORDER] VERY FAMILIAR;-1 SOMEWHAT FAMILIAR;-2 NOT TOO FAMILIAR;-3 NOT FAMILIAR AT ALL;-4 REFUSED;-5 [DO NOT READ] T7. A resident-occupied, deed-restricted home limits the occupancy of the residence to a person(s) that make the home their primary residence and are employed a minimum of 30 hours per week on an annual basis at a business located within Eagle County. Do you agree or disagree with the viewpoint that local governments in mountain resort communities like the Town of Vail should make reasonable efforts to maintain and increase the supply of available resident-occupied, deed-restricted homes for year-round residents? IF AGREE/DISAGREE ASK: And would you say that you strongly AGREE/DISAGREE with this viewpoint or do you just somewhat AGREE/DISAGREE? STRONGLY AGREE;-1 SOMEWHAT AGREE;-2 STRONGLY DISAGREE;-3 SOMEWHAT DISAGREE;-4 UNSURE/NO OPINION;-5 REFUSED;-6 [DO NOT READ] IF T7 = 1, 2 ASK T8 IF T7 = 3, 4 ASK T9 IF T7 = 5, 6 SKIP TO T10 Formatted: Indent: First line: 0" May 7, 2019 - Page 13 of 115 Magellan ID#: COVAILHOUSE-050119 Vail Local Housing Authority Voter Opinion Survey Page 4 of 7 Field Dates: TBD, 250n, MoE +/- 6.20%, 75 phones/175 online Magellan Strategies | 1685 Boxelder St. Suite 300 | Louisville, CO 80027 www.MagellanStrategies.com | 303-861-8585 T8. In your own words being as descriptive as possible, please tell me why you agree with the viewpoint that local governments in mountain resort communities should make reasonable efforts to maintain and increase the supply of available deed-restricted homes for year-round residents. CAPTURE VERBATIM SKIP TO T10 T9. In your own words being as descriptive as possible, please tell me why you disagree with the viewpoint that local governments in mountain resort communities should make reasonable efforts to maintain and increase the supply of available deed-restricted homes for year-round residents. CAPTURE VERBATIM T10. As you may know, tThe mission of the Town of Vail Town Council/Vail Local Housing Authority is to maintain and increase the supply of resident-occupied, deed-restricted homes for year-round Vail residents through the acquisition of deed restrictions. They do this with the goal of maintaining and sustaining community in Vail. To advance their mission, they apply an “all of the above” approach to identifying, acquiring and building future deed-restricted homes. This is done by researching and pursuing public-private partnerships, strategic initiatives, innovative programs and collaboration within the community. Recent examples of approaches taken include Chamonix [SHAW-MON-EE] Vail Neighborhood, Vail InDEEeed and the 6 West Apartments. Now that you have a better understanding their mission, do you think the Town of Vail Town Council/Vail Local Housing Authority is headed in the right direction or do you feel they are off on the wrong track? HEADED IN RIGHT DIRECTION;-1 OFF ON THE WRONG TRACK;-2 UNSURE/NO OPINION;-3 REFUSED;-4 [DO NOT READ] T11. The Vail Local Housing Authority, working at the direction of in collaboration with the Vail Town Council, is just beginning to have discussions with the community to listen, learn and understand what voters think of a possible sales or property tax increase to fund the housing authority’s mission. Knowing this, are you willing to supporting a sales or property tax increase to fund the Vail May 7, 2019 - Page 14 of 115 Magellan ID#: COVAILHOUSE-050119 Vail Local Housing Authority Voter Opinion Survey Page 5 of 7 Field Dates: TBD, 250n, MoE +/- 6.20%, 75 phones/175 online Magellan Strategies | 1685 Boxelder St. Suite 300 | Louisville, CO 80027 www.MagellanStrategies.com | 303-861-8585 Town Council/Vail Local Housing Authority’s mission of maintaining and increasing the supply of resident-occupied, deed-restricted homes for year- round residents in Vail? YES;-1 NO;-2 UNSURE/UNDECIDED;-3 REFUSED;-4 [DO NOT READ] IF T11 = YES ASK T12 IF T11 = 2, 3, 4 SKIP TO T13 T12. And would you prefer the tax to fund an increase in the supply of available homes for year-round residents to be a sales tax or a property tax? SALES TAX;-1 PROPERTY TAX;-2 UNSURE/UNDECIDED;-3 REFUSED;-4 [DO NOT READ] IF T12 = 1 ASK T13 IF T12 = 2 ASK T14 IF T12 = 3, 4 SKIP TO T15 T13. In your own words, please tell me why you would support a sales tax rather than a property tax. CAPTURE VERBATIM SKIP TO T15 T14. In your own words, please tell me why you would support a property tax rather than a sales tax. CAPTURE VERBATIM QUESTIONS T15 AND T16 NEED TO BE DISCUSSED ON MAY 7TH T15. To better understand the cost of a property tax increase to you personally, a 1 mill increase on a residential property in Vail with a value of a half million dollars [$500,000] would cost a homeowner an additional $36 dollars per year. Knowing this information, are you more likely to support a property tax increase to fund the Vail Town Council/Vail Local Housing Authority’s mission? May 7, 2019 - Page 15 of 115 Magellan ID#: COVAILHOUSE-050119 Vail Local Housing Authority Voter Opinion Survey Page 6 of 7 Field Dates: TBD, 250n, MoE +/- 6.20%, 75 phones/175 online Magellan Strategies | 1685 Boxelder St. Suite 300 | Louisville, CO 80027 www.MagellanStrategies.com | 303-861-8585 YES, MUCH MORE LIKELY TO SUPPORT;-1 YES, SOMEWHAT MORE LIKELY TO SUPPORT;-2 NO, NOT MORE LIKLEY TO SUPPORT;-3 UNSURE/UNDECIDED;-4 REFUSED;-5 [DO NOT READ] T16. To better understand the cost of a sales tax increase to you as a consumerpersonally, the current local sales tax for purchases in the Town of Vail is four-point zero percent 4.0%. The overall sales tax rate including state and county taxes is eight-point four percent 8.4%. The cost of a zero point two-point five percent 0.25% sales tax increase on a $100- dollar purchase is twenty-five cents. Knowing this information, are you more likely to support a sales tax increase to fund the Vail Town Council/Vail Local Housing Authority’s mission? YES, MUCH MORE LIKELY TO SUPPORT;-1 YES, SOMEWHAT MORE LIKELY TO SUPPORT;-2 NO, NOT MORE LIKELY TO SUPPORT;-3 UNSURE/UNDECIDED;-4 REFUSED;-5 [DO NOT READ] T17. Finally, are there any thoughts, suggestions or opinions that are positive or negative regarding local housing for year-round residents that you would like to share with the Town of Vail Town Council/Vail Local Housing Authority? CAPTURE VERBATIM And now I have a few questions for statistical purposes only. T18. For survey weighting purposes only, are you registered to vote as a Republican, Democrat, an unaffiliated voter, or some other party? REPUBLICAN;-1 DEMOCRAT;-2 UNAFFILIATED;-3 OTHER PARTY;-4 REFUSED/NO OPINION/NOT REGISTERED;-5 [DO NOT READ] T19. Among the follow age groups, which applies to you? Are you between the ages of….[READ OPTIONS IN ORDER] 18 TO 34;-1 35 TO 44;-2 May 7, 2019 - Page 16 of 115 Magellan ID#: COVAILHOUSE-050119 Vail Local Housing Authority Voter Opinion Survey Page 7 of 7 Field Dates: TBD, 250n, MoE +/- 6.20%, 75 phones/175 online Magellan Strategies | 1685 Boxelder St. Suite 300 | Louisville, CO 80027 www.MagellanStrategies.com | 303-861-8585 45 TO 54;-3 55 TO 64;-4 65 OR OLDER;-5 REFUSED;-6 T20. What is your gender? FEMALE;-1 MALE;-2 REFUSED;-3 [DO NOT READ] THE FOLLOWING TWO QUESTIONS WILL ONLY BE INCLUDED IN THE ONLINE SURVEY AND ARE FOR DE-DUPING THE ONLINE SAMPLE RESPONSES FROM THE TELEPHONE SAMPLE RESPONSES T21. Again, for quality control purposes only, could you please provide your last name? CAPTURE VERBATIM “On behalf of the Town of Vail Town Council and the /Vail Local Housing Authority, thank you for taking to the time to share your thoughts and opinions with us regarding local housing. Have a good day/evening.” May 7, 2019 - Page 17 of 115 To: Vail Town Council Vail Local Housing Authority From: George Ruther, Housing Director Date: May 7, 2019 Re: Long Term Funding Source for Housing Initiatives Talking Points I. Purpose This document contains key facts, information and general talking points about the Vail Town Council and VLHA’s research and exploration of a possible dedicated long funding source for future resident housing initiatives. This document is an element of the community outreach and communications plan for gaining input and feedback on the long term funding source initiative. It is intended to be used when discussing the possibilities of establishing a funding source for housing with Vail voters and residents. II. Talking Points – Facts & Information What are the Current Sources of Funding for Housing in Vail? Currently, the Town of Vail relies on three primary sources of funding for housing initiatives in Vail. Those sources include 1) general fund, 2) capital fund, and 3) development impact fees (commercial linkage and inclusionary zoning). Of these three sources, only development impact fees are earmarked for increasing the supply of deed-restricted homes in Vail. Presently, the sources of funding for housing are neither predictable nor consistent What is the Process for Establishing a Long Term Funding Source for Housing Initiatives in Vail? Why is a Long Term Funding Source for Housing Needed? The availability and affordability of housing remains the #1 most critical issue facing the Vail community. Funds are needed to address the growing need for housing within the community. Vail Town Council, through the adoption of the Vail Housing 2027 Strategic Plan, identified an action step of evaluating a dedicated revenue source to help address the housing needs of the Vail community. Most importantly, a source of funding is needed which is long -term, predictable, consistent, and reliable allowing, thereby allowing the Town to initiate development projects and serve as a source of revenue to service the debt on financial bonds issued for the creation of housing. Who will Administer the Funding Source if Approved? The Town of Vail will most likely oversee and administer any housing funds collected as a result of this initiative. Various models exist across the country when it comes to housing fund administration. Some communities rely upon their local housing authority to administer the May 7, 2019 - Page 18 of 115 Town of Vail Page 2 funds. At this time, that approach is not being considered in Vail. The funds, however, if approved, would be earmarked and dedicated to efforts which result in achieving the Town’s housing goal. What is the Goal for Housing in the Vail Community? The Vail Town Council adopted the Vail Housing 2027 Strategic Plan in 2016. According to the Plan, “The Town of Vail will acquire 1,000 additional resident housing unit deed-restrictions by the year 2027”. When the Plan was adopted, there were 698 deed-restricted homes in Vail. Since adoption of the plan, the number of deed-restricted homes has increased to 870 homes. What is the Housing Mission of the Town of Vail/Vail Local Housing Authority? The mission the Vail Local Housing Authority is to maintain and increase the supply of resident- occupied, deed-restricted homes for year-round Vail residents through the acquisition of deed restrictions. Year-round residents, along with their homes, are infrastructure and critical to maintaining and sustaining Vail as the premier international mountain resort community. How Does the Town of Vail/Vail Local Housing Authority Achieve Their Mission and Goals? The Vail Local Housing Authority achieves their mission by preserving and protecting existing and future homes for year-round Vail residents by acquiring deed restrictions. To advance their mission, they apply an “all of the above” approach to identifying, acquiring and building future deed-restricted homes. This is done by researching and pursuing public-private partnerships, strategic initiatives, innovative programs and collaboration within the community. Recent examples of approaches taken include Chamonix Vail Neighborhood, Vail InDEED, and the 6 West Apartments in Edwards. What Are the Short and Long Term Goals of the Town of Vail/Vail Local Housing Authority? The truth is there will always be a need for homes for year-round Vail residents. This applies to today and 20, 50 and 75 years from now. Meeting this need will always be a challenge, and it will not be solved by a one single project or initiative. It will be addressed by acquiring, protecting and preserving existing homes with deed restrictions over time and building new homes when possible. In December of 2016, the Vail Town Council adopted the Vail Housing 2027 Strategic Plan. This short-term, 10-year plan has the stated goal to acquire an additional 1,000 deed-restrictions by the year 2027. What is Vail’s Vision for Housing? The vision for housing in Vail is “Vail is the mountain resort community leader in ensuring the availability of homes for year-round Vail residents. Year-round residents, along with their homes, prove critical to maintaining and sustaining the premier international mountain resort community. In Vail, homes for residents are seen as infrastructure - a community support system - not unlike roads, bridges, water and sewer and similar services delivered by municipal government.” Is the Vail Town Council/Vail Local Housing Authority Proposing an Increase to Sales or Property Taxes? Sales tax or property tax increases are but two of several options open to consideration. We are just beginning to have discussions with the Vail community to measure and understand how they want to address the lack of housing availability problem for year-round residents. Does the Vail community think a long term, dedicated funding source for the VHLA is a good idea? If so, what should that look like and what is an appropriate and reasonable amount. Now is a time for May 7, 2019 - Page 19 of 115 Town of Vail Page 3 listening to and learning from the thoughts of Vail residents. We want to know what everyone in the Vail community thinks, through an open and collaborative conversation. That is our current approach before recommending anything to the Vail Town Council. What is the Annual Cost to a Vail Homeowner From a 1 Mill Property Tax Increase? The annual cost of a 1 mill increase for a home worth $100,000 is $7.20. The annual cost of a 1 mill increase for a home worth $500,000 is $36. The annual cost of a 1 mill increase for a home worth $1,000,000 is $72. What is the Annual Cost to a Vail Commercial Property Owner From a 1 Mill Property Tax Increase? The annual cost of a 1 mill increase for a commercial property worth $100,000 is $29. The annual cost of a 1 mill increase for a commercial property worth $500,000 is $145. The annual cost of a 1 mill increase for a commercial property worth $1,000,000 is $290. How Much Funding Would be Raised by a 1 Mill Property Tax Increase? A 1 mill increase would raise a total of $1,171,812. Of the total, $827,000 would come from residential properties. Of the total, $327,000 would come from commercial properties. Of the total, $17,795 would come from vacant land properties. How Much Funding Would be Raised by Increasing the Sales Tax? The current local sales tax for the Town of Vail is 4.0% and raises about $27 million dollars annually. The overall sales tax rate including state and county taxes is 8.4% A .25% sales tax increase would raise approximately $1,741,921 a year. A .50% sales tax increase would raise approximately $3,483,842 a year. A .75% sales tax increase would raise approximately $5,225,763 a year. How Much Funding Would be Raised by Increasing the Lodging Tax? The current Vail Lodging Tax is 1.4% and funds the Vail Local Marketing District and raises approximately $3.3 million dollars annually. A .25% lodging tax increase would raise approximately $589,826 a year. A .50% lodging tax increase would raise approximately $1,179,653 a year. What Additional Funding Options are Being Considered? The Town of Vail is currently measuring the performance of both commercial linkage and inclusionary zoning. Each of these is a regulatory tool intended to mitigate the net new demand for housing as a result of new residential and commercial development in Vail. Most often characterized as a “keep up” measure, these tools are reactionary in nature and only yield new housing when a need is generated by new development. By law, these tools can not be used to “catch up” with already existing demands. As a result, the Vail Town Council has asked the Town’s Housing Department to analyze and evaluate options for improving the performance of both inclusionary zoning and commercial linkage. In the end, improvements to both inclusionary zoning and commercial linkage obligations could be additional sources of funding for housing. How Would the Housing Funds be Spent? If a long term funding source for housing initiatives is identified and supported the funds collected would be earmarked exclusively to maintain and increase the supply of deed-restricted homes for year-round Vail residents. The funds could not be used to support other Town- May 7, 2019 - Page 20 of 115 Town of Vail Page 4 sponsored initiatives such as special events, environmental initiatives, parking and transportation, etc. Instead, the monies collected would go to funds housing programs and initiatives such as Vail InDEED, new housing developments (i.e. Chamonix Vail, Arosa Duplex), down valley public/private partnerships (i.e. 6 West Apartments), Timber Ridge redevelopment, land banking and land acquisitions opportunities, and the Town’s Buy Down Program. How Much Money is Needed? What is a Deed-Restrictions? How Do Deed-Restrictions on Homes Benefit the Greater Vail Community? What are the Terms of a Resident-Occupied, Deed-Restriction? What is the Economic Value of Deed-Restricted Homes in Vail? What are the Projected Needs for Housing in the Greater Vail Community? What has been the Average Spending per Year on Housing in Vail during the Previous 5 Years (2014-2018)? May 7, 2019 - Page 21 of 115 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Betty Ford Alpine Garden Program Overview P RE S E NT E R(S ): Nicola Ripley, Betty Ford Alpine Garden Executive Director B AC K G RO UND: The Betty Ford Alpine Gardens will present an overview of their programs, a brief summary of their fundraising efforts and the organizations current financials. AT TAC H ME N TS: Description Betty Ford Alpine Garden Presentation May 7, 2019 - Page 22 of 115 BETTY FORD ALPINE GARDENS TOWN OF VAIL PRESENTATION 7 MAY 2019 May 7, 2019 - Page 23 of 115 #2 Trip Advisor –Things to do in Vail (1st is skiing Vail Mountain) AARP Bucket List #6 Visit Vail and walk through Betty Ford Alpine Gardens 2018 Non Profit of the Year Vail Valley Partnership May 7, 2019 - Page 24 of 115 Plant Select Garden of the Year 2018 May 7, 2019 - Page 25 of 115 100,000 visitors enjoyed the Gardens $11 million benefit to Vail’s summer economy (VVF 2013) May 7, 2019 - Page 26 of 115 Butterfly Launch – May 2018 3rd graders from all Eagle County Schools May 7, 2019 - Page 27 of 115 Yoga – 3 mornings a week May 7, 2019 - Page 28 of 115 May 7, 2019 - Page 29 of 115 Docent tours – public 3 times a week Private tours throughout season Tauk tours weekly May 7, 2019 - Page 30 of 115 Summer Social Events: Member Breakfast and Fashion Show Tea on the Terrace Garden Soiree May 7, 2019 - Page 31 of 115 Horticultural Therapy May 7, 2019 - Page 32 of 115 Educational Exhibits – 15K CSE funding H2O = Life! Year of Rivers TOV survey – One of the highest Net Promoter Scores H2O = Life Patrick Dougherty Photo Exhibit Wentscope Apres at the Gardens May 7, 2019 - Page 33 of 115 Silk Road Garden – Nick visited Uzbekisatn and Tajikistan May 7, 2019 - Page 34 of 115 Children’s Garden Upgrades May 7, 2019 - Page 35 of 115 Alpine Wildflower Finder App – 200 records and counting May 7, 2019 - Page 36 of 115 Conservation and Research Penstemon debilis – Anvil Points Astragalus debequaeus - Rifle Penstemon harringtonii ID training May 7, 2019 - Page 37 of 115 Restore the Gore in Ford Park May 7, 2019 - Page 38 of 115 •60 Active Volunteers •More than 2000 hours •Gardens, Gift Shop, Events, Docents May 7, 2019 - Page 39 of 115 Almost 400 participants in both guided and self-guided snowshoe tours May 7, 2019 - Page 40 of 115 Staff: Executive Director –Nicola Ripley Curator of Plant Collections –Nick Courtens Development Director –Melissa Ebone Education Director –Nanette Kuich Operations Manager –Ellen Lorenz Gift Shop Manager –Susan Swimm Horticulturist –Colin Lee Marketing & Events Manager –Casey Willis Volunteer Coordinator –Jeri Powles Education Assistant –Claire Pirio May 7, 2019 - Page 41 of 115 Coming 2019 EXPOSED: Secret Life of Roots From the US Botanic Garden in DC May 7, 2019 - Page 42 of 115 May 7, 2019 - Page 43 of 115 New entry garden $70,000 May 7, 2019 - Page 44 of 115 New Interpretation –Susan and Harry Frampton May 7, 2019 - Page 45 of 115 May 7, 2019 - Page 46 of 115 May 7, 2019 - Page 47 of 115 May 7, 2019 - Page 48 of 115 May 7, 2019 - Page 49 of 115 Betty’s Farmers Market May 7, 2019 - Page 50 of 115 2019 North American Botanic Garden Strategy for Alpine Plant Conservation May 7, 2019 - Page 51 of 115 Building the Endowment – Bristlecone Pine Endowment Campaign “Longevity, Resilience, Beauty” Goal $3 million $1 million Pete and Pat Frechette $125,000 Kirsten Liebhaber Library $450,000 Liebhaber/Fritch matching challenge $150,000 Borgen Family Foundation $60,000 Gillett Currently $2, 076,000 May 7, 2019 - Page 52 of 115 9% 37% 22% 6% 17% 9% 2019 Budget Income Town of Vail - operating Individual donations Earned income/memberships Grants Gift shop net Endowment Annual Operating Budget 2019 $1,300,000.00 Fixed assets/improvements almost $8 million May 7, 2019 - Page 53 of 115 THE FUTURE? •Continue building endowment to ensure the future of the Gardens •Continue high level educational themes/exhibits •Master plan for the Gardens in Ford Park and more garden area renovations •Nature Center area? Public private partnership? •National conservation effort to preserve alpine flora, partnerships government and private. May 7, 2019 - Page 54 of 115 THANK YOU May 7, 2019 - Page 55 of 115 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: 2018 Year End I nvestment Report P RE S E NT E R(S ): K athleen Halloran, F inance Director AC T IO N RE Q UE S T E D O F C O UNC I L: I nformational Only B AC K G RO UND: S ection 2-2-8 of the Town Code requires an annual presentation of the town's investment report, which is also provided as a written report each quarter. AT TAC H ME N TS: Description YE Invest May 7, 2019 - Page 56 of 115 2018 INVESTMENT REPORTTown Council | May 7, 2019May 7, 2019 - Page 57 of 115 1. Safety 2. Liquidity 3. YieldTown Council |   Finance   |   5/7/2019POLICY OBJECTIVES | Investment PolicyMay 7, 2019 - Page 58 of 115 Town Council |   Finance   |   5/7/20192018 INVESTMENT RESULTS | YieldYear-end Treasury yields exceeded prior year ratesThe Federal Reserve raised interest rates four times during 2018, which helped to boost Treasury yields 3 Mos. 6 Mos. 1 Yr. 2 Yr. 5 Yr.Dec 20182.45% 2.56% 2.63% 2.48% 2.51%Dec 20171.39% 1.53% 1.76% 1.89% 2.20%0.00%0.50%1.00%1.50%2.00%2.50%3.00%3 mo 6 mo 1 yr 2 yr 5 yrTREASURY YIELDSMay 7, 2019 - Page 59 of 115 Town Council    |   Finance   |   5/7/20192018 INVESTMENT RESULTS | Comparison to Treasury1 year Treasury was up year over year by 0.87% Town’s average yield increased by 70 basis points since the first quarterWhile TOV didn’t keep up with Treasury yield, $1M of investment income double from 2017Q1 Q2 Q3 Q41 Yr Treasury 2.09% 2.33% 2.59% 2.63%Town of Vail 1.00% 1.40% 1.40% 1.70%0.00%0.50%1.00%1.50%2.00%2.50%3.00%Q1 Q2 Q3 Q4YIELD COMPARISONMay 7, 2019 - Page 60 of 115 Town of Vail   |   Finance   |   5/7/20192018 INVESTMENT RESULTS | Investment MixColorado Pool, 9%CD's, 15%Gov't Securities 42%Cash, 34%December 31, 2017$67.1MGov't Securities 26.8M31%CD's 15.7M18%Colorado Investment Pool 28.1M32%Cash 16.3M19%December 31, 2018$87.0MMay 7, 2019 - Page 61 of 115 Town of Vail   |   Finance   |   5/7/20192018 INVESTMENT RESULTS | Maturity< 1 Yr, 48%1 ‐2 Yrs, 6%2 ‐5 Yrs, 36%> 5 Yrs, 10%December 31, 2017< 1 year56%1‐2 years14%2‐5 years21%>5 years9%December 31, 2018May 7, 2019 - Page 62 of 115 Expect a stable interest rate environment in 2019Stick to our investment policy objectives: safety, liquidity and yield Continue to manage investment mix Make strategic decisions for use of cash for capital projects as appropriateTown of Vail   |   Finance   |   5/7/20192019 INVESTMENT STRATEGY May 7, 2019 - Page 63 of 115 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Public Works/Transportation Shop P roject Update P RE S E NT E R(S ): Greg Hall, Public Works Director AC T IO N RE Q UE S T E D O F C O UNC I L: Staff is providing Town Council information regarding next steps on the Public Works Shop project. B AC K G RO UND: The purpose of this item is to: Provide Town Council an update on the Public Works Shop Masterplan work product to date. Provide Town Council information on next steps regarding the Public Works Shop Project. S TAF F RE C O M M E ND AT IO N: Provide any input into the elements of the work to date and any direction in preparation of the information to be provided for the J une meeting to discuss the phasing and Phase 1 project prioritization. AT TAC H ME N TS: Description Staff Memo May 7, 2019 - Page 64 of 115 To: Fro Dat Sub I. I. V m: P te: M bject: P PURPOS The purp  P d  P P BACKGR The Pub initiated w designs. maintena Additiona capacity operation uses, and of the de The Pub and has Public W and facili was revie Council. beginning wash/fue Administ In 2003, the Fleet The Mas phased i Vail Town Co Public Works May 7, 2019 Public Works SE pose of this i Provide Town ate. Provide Town Project. ROUND lic Works De work on a P Ongoing ex ance respon ally, heavy e of the curre nal issues as d ensure tha epartment an lic Works an undergone p Works Depart ity needs thr ewed by the The adopted g in 1995 ov eling facility, ration buildin the next pha t Maintenanc terplan upda mprovemen ouncil s Departmen s/Transportat tem is to: n Council an n Council inf epartment af ublic Works/ xpansions, m sibilities ove equipment, tr nt space. Th s it relates to at the next p nd town for th nd Transport previous exp tment compl rough a twen Planning an d Masterplan ver multiple y bus barn, pa ng, tunnel en ase of the Sh ce shop and ate will prior ts and modif nt tion Shop Pr n update on t formation on fter a Town /Transportat modifications er the years ransit fleet, a he purpose o o the site an hase of faci he next 15 to tation Mainte pansions sin eted a Shop nty year plan nd Environm n guided the years that sa aint booth, s ntrance, and hop Masterp associated itize identifie fications for roject Updat the Public W n next steps Council wor tion Shop Ma s, and service have placed and equipme of the Maste d facilities, m lity expansio o 20 years. enance com nce the 1980 p Masterplan nning horizo mental Comm e developme aw improvem sign shop, el d the additio plan complet areas. ed needs an consideratio te Works Shop regarding th rk session an asterplan Up e level incre d a strain on ent/material erplan update maximize op on/improvem plex was ori 0’s. Beginnin n to compreh on. The Publ mission and ent of severa ments and m lectrical bay n of Buzzard ted the expa d guide the on. Masterplan he Public Wo nd tour in the pdate to incl eases in the the current storage hav e is to addre pportunities f ments meets iginally deve ng in the ear hensively ev ic Works Sh adopted by al phased ex modifications , Public Wor d Park Empl ansion and im Town with t work produc orks Shop e spring of 2 lude schema department’ facility. ve surpassed ess the curre for other des the future n eloped in 197 ly 1990’s, th valuate the s hop Masterpl the Vail Tow xpansions s to the bus rks loyee Housi mprovemen he next set o ct to 2018, atic ’s d the ent sired needs 79 he site lan wn ng. ts to of May 7, 2019 - Page 65 of 115 Town of Vail Page 2 At the February 19, Town Council meeting the Masterplan was reviewed by the council, as the owner of the property in anticipation of submitting the plan to the Planning and Environmental Commission for review. II. MASTERPLAN WORK TO DATE The town staff and the design team headed up by the architectural firm of Victor Mark Donaldson has since late last summer, been interviewing users and other stakeholders regarding the Town of Vail shop parcel. These include:  Vail Public Works divisions of o Streets, o Fleet, o Facilities, o Parks, o Administration, and o Transit. In addition, the following town departments were interviewed regarding future needs.  Vail Police,  Vail Fire,  Housing Department,  Information Technology Department,  Environmental Sustainability, and the  Town Manager. Vail Recreation was also interviewed regarding potential needs. Significant Items identified are as follows:  Streets, Carpentry, and Landscape shops/bays needs thorough expansion  Equipment and employee parking  Maximize employee housing opportunities  Covered cold storage  Snow Dump expansion  Electrical system upgrades (due to expansion and electric bus charging)  Significant Photovoltaic arrays both rooftop and ground mount  Frontage Road turn lanes/tunnel widening  Addition of lower level restrooms  Training room, office, and lunchroom renovation  Elevator  Utility evaluation and possible upgrades to sewer lift station and water and gas main capacity  Replacement of event staging to free up Charter bus lot use  Rock fall and debris flow mitigation  Additional Storage for other department vehicles and needs  Landscape enhancements on berm for visual screening  Wildlife impacts A review of existing building systems, such as Electrical, Mechanical, Structural, along with outside consultants looking at future capacities, as well as site constraints were analyzed. May 7, 2019 - Page 66 of 115 Town of Vail Page 3 These include utility companies and limitations on capacity (current sanitary sewer lift station), geologic hazard analysis, traffic counts and CDOT access thresholds, and wildlife impacts. Various site/building options were reviewed to meet the program desires and create potential opportunities for other desired uses. Each option was provided in a phased concept. Pros and cons were reviewed regarding each option or future phases and potential consequences discussed. The Masterplan is the guiding document in reviewing of all development applications for the Town Public Works Site. Each specific project will be a separate application and will need to meet the criteria of the town code as well as the approved Masterplan The Masterplan was submitted to the PEC for review and received a 5-0 vote on April 22, recommending adoption by the Vail Town Council. The masterplan adoption resolution is slated for the evening meeting. III. NEXT STEPS The town has contracted with Sunsense Solar in Carbondale to provide a site specific feasibility study of the various solar opportunities at the Public Works site. The feasibility will provide analysis with regard to both cost and design options of various solar applications as well analysis of the varying production capabilities. The town has met with Holy Cross Energy staff regarding the solar system interface and solar investment options. The masterplan was reviewed by a wildlife biologist with regard to impacts and, have included general mitigation measures regarding the plan. In addition the plan requires site specific wildlife study be performed at time of development of the utility grade solar. As well as site specific wildlife study be performed in development of significant housing options which remove and redeveloping either the PW admin building or the existing Buzzard Park housing. The town has contacted CDOT regarding the bridges over I-70 and has contracted with a bridge engineer to study options to provide an improved access under the interstate. These study options will be discussed with CDOT for viability and cost estimates will be provided. Our consultants continue to work with CDOT to determine the threshold trigger of traffic generation which requires the construction of the left-hand turn lane on the South Frontage Road. The current turning movements exceed the requirement, however a redevelopment requires a twenty percent increase to trigger the improvements. In addition, the town has contracted with a local survey company to collect detailed topographical information to understand the impacts to both I-70 and Gore Creek and to refine the cost of a left turn lane. Staff is refining the design options and obtaining cost estimates for each phase and building option presented in the February meeting. The staff is preparing to return to the council in June. The council will be asked to prioritize the first phase of the shop project and specific building structural scenarios regarding both the initial phase and subsequent future expansion possibilities. The discussion will be supplemented by the costs of each item. The prioritization will allow the council to make informed decisions regarding the public works shop project. May 7, 2019 - Page 67 of 115 Town of Vail Page 4 As the Public Works Shop project Phase I process moves forward, the Town Council will have opportunities to provide feedback and direction to staff as outlined below.  Approval of a masterplan by resolution based on PEC recommendations.  Prioritize Phase I improvements based on schematic designs and cost estimates  Review of Phase I design elements as the design evolves through project development.  Review as the owner the development applications for both PEC and DRB submittal.  Complete Town of Vail entitlement process for Phase I  Bid Phase I construction phase  Town Council award construction contract for Phase I improvements IV. ACTION REQUESTED Staff is providing Town Council information regarding next steps on the Public Works Shop project. V. STAFF RECOMMENDATION Provide any input into the elements of the work to date and any direction in preparation of the information to be provided for the June meeting to discuss the phasing and Phase 1 project prioritization. May 7, 2019 - Page 68 of 115 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Ted Kindel P ark and Mill Creek Court B uilding joint snowmelt project P RE S E NT E R(S ): Greg Hall, Public Works Director AC T IO N RE Q UE S T E D O F C O UNC I L: Town Council provide direction regarding town participation and allocation of funds in the first supplemental of 2019, if approved. B AC K G RO UND: The purpose of this item is to: P rovide Town Council information regarding a request f or a joint snowmelt project between the Mill Creek Court Building and the Town of Vail, specifically Ted Kindel P ark. P rovide direction regarding town participation and allocation of funds in the first supplemental of 2019, if approved. S TAF F RE C O M M E ND AT IO N: Staff recommends the town participate in the project, and budget $125,000 in the first budget supplemental. The staff would return in the future with a contract between Mill Creek Court A ssociation and the Town of Vail in a form approved by the Town Attorney for approval by the Town Council. AT TAC H ME N TS: Description Staff memo Attachment May 7, 2019 - Page 69 of 115 To: Fro Dat Sub I. I. V m: P te: M bject: T PURPOS The purp  P b  P su BACKGR The walk crosses b owned la parks. Th walkways private p area. In Janua share ag the capita operating complete The town funds wo As propo system. T contracto Mill Cree pavers, a work incl building. Vail Town Co Public Works May 7, 2019 Ted Kindel Pa SE pose of this i Provide Town etween the Provide direc upplementa ROUND kway which c both Town o and is Ted K he Mill Creek s. The acces roperty but a ry the town w reement sim al improvem g costs. The ed in this ma n staff indica ould be requ osed the Mill The associa ors to preform ek Court and and stairs, in udes installa ouncil s Departmen ark and Mill tem is to: n Council inf Mill Creek C ction regardin l of 2019, if a connects Ha of Vail prope Kindel Park. T k Court build ss to the bui also clearing was contact milar to how t ments were s e Mill Creek anner. ated, that the ired to be bu Creek Cour ation has hire m the work. 1320 are th nstalling snow ation of the b nt Creek Cour formation reg Court Buildin ng town part approved. anson Ranch rty and the p The town do ding has per ilding can on g the portion ted by the As the Vail Villa split by squar Court buildi e decision to udgeted. rt building w ed an engine There is a to he Town of V wmelt and th boiler and sn rt Building jo garding a re g and the To ticipation an h Road and property of t oes not perfo rformed the s nly be mainta s of the tow ssociation w age Streetsc re footage o ng heated st o participate ould house t eer to design otal of 2980 Vail. The pro hen replacin now melt me oint snowmel equest for a j own of Vail, d allocation Gore Creek he Mill Cree orm snow re snow remov ained in the n property. E with a reques cape project ownership as treetscape i would be a T the boiler sy n the system SF of snow oject include ng the pavers echanical sy lt project joint snowm specifically of funds in t k Drive along ek Court buil moval in the val over the y winter by no Enclosed is st to particip was funded s well as the mprovemen Town Counc ystem for the m and has so wmelt of whic s removing t s and stairs. ystem in the elt project Ted Kindel the first g Mill Creek ding. The To e majority of years of thes ot only clear a site plan o pate in a cos d. The cost o e ongoing ts were cil decision a e snowmelt olicited bids ch 1660 SF a the existing . In addition, Mill Creek C Park. own our se ring of the st of as from are , the Court May 7, 2019 - Page 70 of 115 Town of Vail Page 2 II. COST AND BUDGET REQUEST The association received two bids and a third bidder did not provide final pricing. The low responsible bid was a total of $261,500. The town has reviewed the bids and the proposed cost share based on the square footage of each party. The Mill Creek Court Association portion of the project is $145,668 and the Town of Vail is $115,832. The association would contract with the contractor and manage the project, the town would then pay for its portion of the project. The on going operating cost is estimated to be approximately $3050/year. III. ACTION REQUESTED Town Council provide direction regarding town participation and allocation of funds in the first supplemental of 2019, if approved. IV. STAFF RECOMMENDATION In discussing the initial proposal with various town staff, it was recommended the town participate in the project. The walkway provides direct access to businesses in Vail Village, almost all having snowmelt, these are the few which do not have snowmelt access. In reviewing accident history, the town has received claims for slip and falls on both the stairs and the sloped portion of the walkway on town property which connects to Gore Creek Drive. The project does not require the town heat plant be used which is at capacity. A downside is the addition of snow melted areas. The town staff is prepared to work on the larger issue of offsetting the environmental impacts of the snowmelt system more holistically. The costs received are in line with costs the town has received for very similar work, most recently the walkway next to the First Chair last fall. Staff recommends the town participate in the project, and budget $125,000 in the first budget supplemental. The staff would return in the future with a contract between Mill Creek Court Association and the Town of Vail in a form approved by the Town Attorney for approval by the Town Council. V. ATTACHMENT a. Site Plan May 7, 2019 - Page 71 of 115 May 7, 2019 - Page 72 of 115 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: D R B / P E C Update P RE S E NT E R(S ): Chris Neubecker, P lanning Manager AT TAC H ME N TS: Description April 17, 2019 D R B Meeting Results April 24, 2019 P E C Meeting Results May 7, 2019 - Page 73 of 115 D E S IG N R E V IE W B O AR D April 17, 2019, 3:00 PM Town Council C hambers 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order Present: J ohn Rediker, Doug Cahill, David Campbell, Peter Cope Absent: Bill Pierce 2.Project Orientation 2.1.2:00 P M 3.Site Visits 3.1.1517 Vail Vailley Drive Unit 2 - Breco Holdings LLC 3.2.2699 Davos Trail - Fischer Duplex 3.3.2698 Cortina Lane - Scheidegger Residence 4.Main Agenda 4.1.D R B19-0073 - Scheidegger Residence Final review of a new construction (single family) Address/Legal Description: 2698 Cortina Lane/Lot 11, Block B, Vail Ridge Subdivision Applicant: Benno Scheidegger, represented by Berglund Architects Planner: Ashley Clark 1. The D RB approval shall not be final until the Planning and Environmental Review Commission approves a variance for the driveway angle entry associated with this application. David Campbell moved to approve with conditions. J ohn Rediker seconded the motion and it passed (4-0). Absent:(1)Pierce 4.2.D R B19-0017 - Breco Holdings L LC Final review of new construction Address/Legal Description: 1517 Vail Valley Drive/Lot 12, Block 3, Vail Valley Filing 1 Applicant: Breco Holdings L L C, represented by K H W ebb Architects Planner: J onathan Spence J ohn Rediker moved to table to May 1, 2019. David Campbell seconded the May 7, 2019 - Page 74 of 115 motion and it passed (4-0). Absent:(1)Pierce 4.3.D R B19-0096 - Scorpio Condominiums Final review of a change to approved plans (re-roof) Address/Legal Description: 131 W est Meadow Drive / Lot D1, Vail Village Filing 2 Applicant: Scorpio Condominiums, represented by Pierce Architects Planner: J onathan Spence J ohn Rediker moved to table to May 1, 2019. David Campbell seconded the motion and it passed (4-0). Absent:(1)Pierce 4.4.D R B19-0075 - F R18 Holdings L LC Residence Conceptual review of a remodel Address/Legal Description: 366 Forest Road Unit A/Lot 2, Block 1, Vail Village Filing 3 Applicant: FR18 Holdings L L C, represented by Kh Webb Architects Planner: Erik Gates 4.5.D R B19-0082 - Fischer Residence Conceptual review of a new duplex Address/Legal Description: 2699 Davos Trail/Lot 16, Block B, Vail Ridge Subdivision Applicant: Paula K. Fischer Revocable Trust, represented by Scott S. Turnipseed A I A Planner: Chris Neubecker 5.Staff Approvals 5.1.D R B19-0069 - Low-Zarda Residence Final review of an exterior alteration (door/window) Address/Legal Description: 2958 South Frontage Road W est Unit C3/Lot 4, Block 5, Vail I ntermountain Development Subdivision Applicant: Valerie Low-Zarda, represented by Renewal by Anderson Planner: Erik Gates 5.2.D R B19-0074 - W est Lupine LL C Residence Final review of a changed to approved plans (rev to sides A/B) Address/Legal Description: 3796 Lupine Drive Units A & B/Lot 7, Bighorn Subdivision 2nd Addition Applicant: West Lupine L L C, represented by West Lupine, LLC Planner: Chris Neubecker 5.3.D R B19-0079 - Schloss Residence Final review of a change to approved plans (A C unit) Address/Legal Description: 4682 Meadow Drive Unit D12/Mountain Meadow May 7, 2019 - Page 75 of 115 Condominiums Applicant: Henry & Elizabeth Schloss, represented by Downs Mechanical Planner: Erik Gates 5.4.D R B19-0080 - Timber Falls Condominiums Final review of an exterior alteration (retaining wall) Address/Legal Description: 4459 Timber Falls Court/Timber Falls Condominiums Applicant: Timber Falls Condominiums, represented by Great Divide Construction, I nc. Planner: J onathan Spence 5.5.D R B19-0084 - W estwind 408 LL C Final review of an exterior alteration (vent) Address/Legal Description: 548 South Frontage Road West Unit 408/First Westwind Applicant: Westwind 408 L L C, represented by Heid Remodeling & Construction Planner: Chris Neubecker 5.6.D R B19-0085 - Alpenrose Final review of a change to approved plans (deck railing) Address/Legal Description: 100 East Meadow Drive Unit 18/Lot O, Block 5D, Vail Village Filing 1 Applicant: Nico Vail I nc., represented by Rocky Mountain Construction Group Planner: J onathan Spence 5.7.D R B19-0086 - Guske Residence Final review of an exterior alteration (dryer vent) Address/Legal Description: 4610 Vail Racquet Club Drive Unit 23/Vail Racquet Club Condominiums Applicant: Sarah Guske, represented by J L M Construction Solutions Planner: Ashley Clark 5.8.D R B19-0091 - Maxicale Corp Residence Final review of a tree removal Address/Legal Description: 596 Forest Road/Lot 4, Block 1, Vail Village Filing 6 Applicant: Maxicale Corp, represented by Vail Valley Tree Service Planner: J onathan Spence 5.9.D R B19-0092 - Four Seasons Final review of an exterior alteration (French doors/chimney cap) Address/Legal Description: 1 Vail Road Unit 5104/6104/Lot A-C, Vail Village Filing 2 Applicant: Ex Vail LLC, represented by OZ Architecture Planner: Erik Gates May 7, 2019 - Page 76 of 115 5.10.D R B19-0099 - Manchester Residence Final review of a change to approved plans (deck/roof) Address/Legal Description: 2794 Snowberry Drive/Lot 16, Block 9, Vail I ntermountain Development Subdivision Applicant: Last Ridge Development Corp, represented by I ntention Architecture Planner: J onathan Spence 5.11.D R B19-0103 - Town of Vail Final review of new construction (add paver apron) Address/Legal Description: 75 South Frontage Road W est / Unplatted - TOV Administration Building Applicant: Town of Vail Planner: J onathan Spence 5.12.D R B19-0104 - Town of Vail Final review of new construction (replace pavers/snowmelt) Address/Legal Description: 241 East Meadow Drive / Tract B & C, Vail Village Filing 1 Applicant: Town of Vail Planner: J onathan Spence The applic ations and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of items are approximate, subject to c hange, and cannot be relied upon to determine at what time the Design Review Board will c onsider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. May 7, 2019 - Page 77 of 115 P L ANNING AND E NV IRO NM E NTAL C O M M I S S IO N April 22, 2019, 1:00 P M Town C ouncil C hambers 75 S . F rontage Road - Vail, Colorado, 81657 1.Call to Order Present: Brian Gillette, Rollie Kjesbo, Ludwig Kurz, K aren Perez, Brian Stoc kmar Absent: Pam Hopkins, J ohn-Ry an Lockman 2.S ite Visits 2.1.1309 Elkhorn Drive - Town of Vail Public W orks 2.2.224/226 Forest Road 454 Beaver Dam Road 54 Beaver Dam Road/95 Forest Road 2.3.706 Forest Road - Ostling Residence 3.Main A genda 3.1.A request for review of Minor Subdivision, pursuant to S ec tion 13-4, Minor Subdivisions, Vail Town C ode, to allow for removal of the platted building envelopes, loc ated at 694 and 670 Forest Road /Lots 7 and 8, Block 1, Vail Village Filing 6, and setting forth details in regard thereto. (PEC19-0009) 20 min. Applicant:Frances Biszantz & LSC 27 LLC, represented by Mauriello Planning Group Planner:J onathan S penc e Planner Spence introduc ed the project. Staff agrees with the history presented by Mauriello. Staff is in support of this subdivision. Dominic Mauriello, (Applicant) disc ussed the property history. Applicant presented slides showing the properties. Purpose of the subdivision is to eliminate envelopes c reated in 1997. No plans to build or alter properties at this time. Applicant c ontinued with the development history. Notably, staff and P E C in 1997 required the building envelopes, despite no c ode requirement for it. P lat note restricted most everything to be built within the envelopes. Gillette: Asked if construction would conform to current setback requirements? Applic ant: No, when initially built a setback varianc e was allowed. Gillette: How are the building envelopes more restric tive than the setbac ks? Perez: Concurred and asked if the footprints were c reated with respec t to lot size and coverage requirements. Applic ant: That may be, but people have been able to build with more flexibility due to not having these envelopes. Asks to be treated the same May 7, 2019 - Page 78 of 115 as every one else. Gillette: I s the only enc roachment in the front setbac k? Garage only ? Applic ant: Suspects more than the garage is in the front setbac k, but it was approved legally with a varianc e back in the day. W hen first constructed, Applicant suspec ts that garages could be allowed in the front setbac k. Spenc e: Staff would not allow the garage placement outside the building envelope without an amendment to the plat. Gillette: W as the intent of the envelopes to constrain the bulk and mass? Applic ant: This may be the c ase, but doesn’t think there was a direc t link established to bulk. W ithout the envelopes, P E C and D RB could still deny based on such concerns. Reiterated fairness with surrounding properties. Mauriello: Speaking to the criteria for the subdivision application and how the proposed subdivision complies. All surrounding lots are zoned the same and have consistent size and shape. Neighboring property has submitted a letter stating their support for this change Public Comment: None Perez: Understands the goal of the applicant, but feel like this is bootstrapping. Building envelopes are generally done for spec ific reasons. These lots transferred GRFA and other requirements between each other and the envelopes were a c ondition of this. I n context of the history, this may be a grant of spec ial privilege. Building envelope is in proportion with the size of the lots. Applic ant: The two lots that ended up being created in 1997, but the lots were conforming to the c ode regardless. Spenc e: Since GRFA allowances sc ale with lot size, the ultimate transfer of GRFA was a small amount. Gillette: Somewhat torn on this. However, since any development has to go back to boards for review anyway, he is in favor. Kurz, Kjesbo, and S toc kmar also c oncur with staff. Ludwig Kurz moved to approve. Brian Gillette seconded the motion and it passed (4-1). Ayes:(4)Gillette, Kjesbo, Kurz, Stockmar Nays:(1)P erez Absent:(2)Hopkins, Lockman 3.2.A request for the review of varianc es from Section 12-6D -9-6 Setbacks, Vail Town Code, in acc ordance with the provisions of Section 12-17-1, Variances, Vail Town Code, to allow for variances to the front setbac k of 20 feet to fac ilitate the redevelopment of both east and west units, located at 706 Forest Road Units A & B/Lot 9, Vail Village Filing 6, and setting forth details in regard thereto. (P EC19-00010) 20 min. Applicant:Paul & D anita Ostling, represented by Mauriello Planning Group Planner:Ashley Clark Planner Clark introduc ed the project Clark: Directed commissioners to the memo to see all proposed c hanges. May 7, 2019 - Page 79 of 115 Small c orrection that the primary and sec ondary units were switc hed in the memo, everything else is correc t. Two previous varianc es for the property exist on the property. One had a condition that no further enc roachment into rear setback would oc cur. Provided surrounding property context with regard to other variances provided. Clark: Staff could not support the idea that this lot is unique to the surrounding lots. A ll lots are long and have an extensive amount of steep slope hazard. Staff rec ommends denial of the variance. Dominic Mauriello (A pplic ant): I ntroduced the project team. Presented current c onditions of the lot and properties. Presented proposed designs for redevelopment. Presented the history of the property, whic h was built when front setback requirement was smaller. This lot has also received front and side setbac k varianc es. Plan is to demolish the secondary unit and redevelop the primary unit to matc h later. The change will result in less GRFA in the front setback. Stated that D RB was happy with the arc hitectural direction. Nothing proposed will come out any further than the front deck. Detailed what is being removed and added to the front setbac k. Gillette: I f this is a teardown and rebuild, why can’t it all be rebuilt in the meeting the setbac k? Mauriello: The steep slopes in the back yard push the property forward. The unit may be able to be pushed back, but the units will be inc onsistent with secondary unit being visibly pushed back in comparison to the primary unit. Mauriello: Detailed what is being added and removed from the east setbac k. Presented a number of slides showing the proposed c hanges to the building footprint and dec ks. To build further up the hill would require signific ant expense and exc avation. Applic ant argues that the number of surrounding homes (5+) that have had front setback variances due to the slopes shows that this would not be a spec ial privilege. Perez: Had a question regarding existing setbacks along the street where this lot is located. Planner Clark was able to provide this information in her memo. There is a letter of support from a neighboring property Public Comment: None Kjesbo: The goal should be to minimize the varianc e. However, on the east side of the property the enc roachment will be worse. Has an issue with the east side setback. Likes what is being proposed on the front. I s livable square footage moving further out front? Mauriello: No Gillette: I n support. S hould be c omparing this property to those that don’t have the steep slope hardship. This kind of proposal is what variances are for. Kurz: Split. Has conc erns about this becoming more non-conforming than it already is. Since one side will be more c onforming and one less, isn’t sure whether approval would be worth it to the town. Leaning toward voting in favor. May 7, 2019 - Page 80 of 115 Neubecker: I t is the commission’s job to interpret whether this applic ation fits the c ode criteria. W hether the town will look better with this proposal is less of a concern for the commissioners. Please foc us decision on the variance c riteria. Perez: Also somewhat torn. Has an issue with this not being necessary for the property. Looking at other properties c an be good, but is a bit of a red herring in this case. The conditions of past variance approvals were very clear that the setbac ks should not be pushed further. Feels this would be a special privilege. Stoc kmar: Has gone back and forth. The commission has tight constraints to work in. This is not a unique issue to the area sinc e surrounding lots have fac ed similar issues. Ultimately feels this is not unique bey ond the shared hardship that most properties have on that street. Mauriello: Compared to everything else in the same zoning distric t, these conditions are quite unique. Gillette: I f every property on the street got variances, why is this varianc e locally unique and a grant a spec ial privilege? Perez: Argues that y ou need to look at the property on its own. Also, variances should be granted as narrowly as possible. Stoc kmar: Still does not see all necessary criteria being met. Mauriello: Sees that all the other houses have been able to get this to work. Perez: This property c ould be made to have a smaller varianc e, however. Mauriello: All properties on this street c ould have built something without variances, but they were building properties appropriate to the neighborhood. Could still ask for and potentially get a variance even if this was a teardown and rebuild. Perez: Agrees that a varianc e could be given, but doesn’t feel this variance is truly nec essary. Stoc kmar: You have been able to pull back from the west, but enc roach on the east. Acknowledges that the slope is different on each side but expresses discomfort with this approach. I t is time to call the question. Perez moved to call the question, Kurz seconded. Applic ant: Requests a tabling and asks for direction from the c ommission. Kurtz: I t is not appropriate for the c ommission to give direc tion, but tabling is ok. Perez and Kurz remove their motion to call. Ludwig Kurz moved to table to May 13, 2019. Karen Perez sec onded the motion and it passed (5-0). Absent:(2)Hopkins, Lockman 3.3.A request for a recommendation to the Vail Town Counc il, pursuant to Section 12-3-7, Amendment, Vail Town Code, concerning an update to the Master Plan for the Public W orks D epartment site, Unplatted, Section: 9 Township: 5 Range: 80 P C L I N N1/2NE1/4-N1/2NW 1/4, loc ated at 1309 90 min. May 7, 2019 - Page 81 of 115 Elkhorn Dr. and setting forth details in regard thereto. (P E C19-0006) Applicant:Town of Vail Planner:Chris Neubecker Planner Neubecker introduced the projec t and introduced the Public W orks Director, Greg Hall, and arc hitect representatives, C hris J uergens and Mark Donaldson. Neubecker: The goal of this application is to update the old Master Plan. W ants to give a formal hearing for the P E C and to point out c hanges sinc e the last work session to the P E C. Also wants to take in suggestions and changes from the c ommunity and the P E C. Master Plan assesses future growth and needs for Public W orks. There was a review of existing conditions, natural and built environments on the site, zoning, hazards, as well as wildlife habitat. Town feels there is an opportunity to add more employ ee housing on the site. Also an opportunity to install solar panels to offset the Town’s energy use. There are also proposed improvement to transportation concerns, recommendations in the Plan on wildlife, and a phasing timeline. Neubecker: Presented the proposed analy sis and layout of the site on overhead slides. There is some wildlife habitat range on the east side of the property, so this will need to be considered throughout the process. Talked about the conditions and need related to transportation. He disc ussed the needs for administrative offic es. Site is oriented well for solar energy and the Town plan recommends that solar be c onsidered for Town buildings, so solar is being seriously considered for this site. Stoc kmar: I s there also battery storage for the solar being proposed? Greg Hall (Representing the Applicant): The buildings will have some battery storage, but still needs to be looked into and researc hed further Neubecker: Some c urrent buildings are quite old and should be replaced at some point regardless. There is a greater need for storage for other departments such as the polic e and events department. This area c ould potentially fill that need. Spoke to the need and proposal for additional employ ee housing on the site. I f housing is expanded beyond 24 additional units, which is antic ipated, an expansion of the underpass entry to the site beneath I -70 would be required. Gillette: W ould the entry expansion be able to handle the maximum proposed housing units? Hall: Yes Neubecker: Began to describe changes to the plan sinc e PEC last saw it introduced at a work session. Revised plan added some new wildlife information, including a rec ommendation on banning dogs from the site, and new wildlife studies planned for new proposed buildings. Gillette: Expressed conc ern over the public having an issue with development in wildlife habitat. Hall: This is just the master plan; all new buildings will need to go through the board review process as well. Expects more pushback may happen then. All information is public ly available currently as well. Stoc kmar: W hile the public may not be as invested at this stage, Stoc kmar stressed that the P E C should look into this and be kept aware of public conc erns through all stages. May 7, 2019 - Page 82 of 115 Neubecker: Revised plan adds information on traffic capacity as a result of additional units. Also, plan rec ommends a bus stop on the site for the added housing. The other plan change was just an estimation of time for each phase. A cross-section of the site was also added to the plan. Neubecker: W hat questions does the board still have that staff and the plan have not yet answered? W hat does the P E C rec ommend being want added to the plan? W hat additional information does the P E C still need to make a rec ommendation to Town C ounc il? Kjesbo: Many citizens don’t realize what is back there. I f the need for housing continues to grow on the site, will that remove the ability for Public W orks to add to its own fac ilities on site, due to site constraints? I s extensive housing appropriate for this site? Gillette: I n the master plan, Kjesbo’s conc ern should be addressed. Stoc kmar: Also stressed the fact that Public Works will continue to grow, so growth needs to be carefully c onsidered. Recognizes the need for housing, but expressed conc ern over the quantity of housing needs to be on this site specifically. Kurz: Also concurring, wonders if the housing should only be available to Public W orks employees, or at least prioritized to them. Also conc erned with the safety of the underpass even if expanded, especially when considering adding new living units to the site. Kurz: W hat other c onsultants have you used? Hall: Architects, a variety of engineers (traffic, civil, elec trical, mec hanic al, traffic , etc …), a wildlife biologist, also hired a solar c onsultant. The additional housing proposed is meant for Town of Vail employ ees, the demand exists. Employees can only live in the same Town housing for 2 years as well, then they need to move out. Stoc kmar: Could the housing be designed to be easily added too? Hall: Housing should be scalable in this plan. There is some flexibility built into this plan. Gillette: Make sure the solar c onsultant is also asked to look at a variety of potential build out scenarios, and pay back time. Perez: W hile on the site visit, Perez asked how many employees worked on the site. W as told it is over 100. W hat is the rule for the Housing Authority as it relates to the site? Hall: Housing is all rental, not for sale. Perez: W here would the funds for the housing come from? Hall: Normally, the Town of Vail pays for it. Perez: Asks that the Town looks to the housing authority to find every opportunity to reduce c ost. Asking since this is Town owned, not owned by a third party. Neubecker: Since this is intended to be Town of Vail employee housing, it would still need a c ovenant/ deed restriction. Perez: There are ways to prioritize Town of Vail renters without violating any Fair Housing laws. Gillette: (Summarizing) There are 3 conc erns. Housing funding options May 7, 2019 - Page 83 of 115 raised by Perez, Public W orks and housing needs tradeoff raised by Kjesbo, and having c onsultants look at a variety of build out options suggested by Gillette. Ludwig Kurz moved to rec ommend approval with a c ondition that the three issues summarized by Commissioner Gillette be addressed in the plan. Rollie Kjesbo seconded the motion and it passed (5-0). Absent:(2)Hopkins, Lockman 3.4.A request for a recommendation to the Vail Town Counc il, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-2-2, D efinitions, Vail Town C ode, to add a definition for sloped roof, amend the definition for flat roof, and add a definition for parapet, and to amend Section 14-10-4, Arc hitectural Projections, Decks, Balc onies, Steps, Bay W indows, Etc ., Vail Town C ode, to add regulations for parapet heights, and setting forth details in regard thereto. (P E C19-0011) 15 min. Applicant:Town of Vail Planner:Ashley Clark Ashley Clark introduced the proposal. Staff seeks to update the zoning code to c larify definitions of sloped roof and flat roof. Current c ode also does not define parapets. Staff presented to D RB at 3 meetings, and the D RB has provided a recommendation on the proposed language. Staff provided notice to loc al architec ts on the proposed text amendments. Clark reviewed the existing code and proposed text, and also provided some background on legislative history. Existing code allows 33’ height for sloped roofs, and 30’ for flat roofs in most low-density residential zone distric ts. Parapets are c urrently measured to the same height as roofs, and not allowed any additional height. Code exemptions on Architec tural Projec tions does not work for parapets. A recent development with a flat roof brought these c ode conc erns to staff’s attention. Proposed language is that a sloped roof is a rise of greater than 2” rise over 12” run. Proposed text amendment would allow a 30” parapet in addition to the height limit of 30’. Stoc kmar – That means that a perc eived height of 33’ height with a parapet, even though 30’ is what code allows. Clark – An applicant had a proposal for a low sloping roof with 33’ height. There was no clear standard in the c ode, and so staff referred to the Building Code for direc tion. Staff rec ommends improving the code with more precise descriptions of flat and sloping roofs. Other communities staff researched have definitions in their codes. Perez – How does a Mansard roof fall into these definitions? Clark showed examples of a Mansard roof. Public Comment Pavan Kruger, Arc hitect – A flat roof with 30” parapet, would that be allowed? Could a small guardrail be added on top of the parapet to meet building c ode? Clark indicated that the guardrail would need to be reviewed by the D RB May 7, 2019 - Page 84 of 115 Gillette – Every board will review or interpret codes differently, so if we need c larification it should be added to c ode. Mike Suman, Architec t – I attended the D RB for the discussion. The flat roof membrane was measured to 30’, and a guardrail would not be allowed more than 30” above the membrane. Gillette – Add language that guardrails shall be measured the same as a parapet. Mike Suman – There was discussion that 2:12 and greater would be better to meet definition of flat roof, rather than greater than 2:12. I support proposed language. Ludwig Kurz moved to rec ommend approval with additional language that guardrails shall be inc luded in the allotted height for a parapet. Rollie Kjesbo sec onded the motion and it passed (5-0). Absent:(2)Hopkins, Lockman 3.5.A request for a recommendation to the Vail Town Counc il, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 14-10-6: Residential Development, Vail Town Code, to add a paragraph pertaining to the unified architectural design requirement as it relates to existing separated duplexes, and setting forth details in regard thereto. (P E C 19- 0012) 45 min. Applicant:Town of Vail Planner:Erik Gates Erik Gates introduced the proposal on Separated D uplexes. The separation of dwelling units is allowed under the current c ode, subjec t to review and approval by the D RB, with special conditions on the property. There are several existing properties in town that have separated duplexes with different architec ture, which is not c urrently allowed by the c ode. This results in property owners facing very expensive upgrades when minor work is proposed, in order to meet the current code. S taff rec ommends amending the code to allow different arc hitecture only for existing separated duplex, and staff will maintain a list of qualify ing properties. Gates disc ussed some of the separated duplex properties that exist in Town. He reviewed some properties where architec ture is very similar, but do not fully meet the current c ode. He also showed examples of separated duplexes with extremely different architec ture between units. Stoc kmar – I s it right that there are about 40 separated duplexes in town, but only 15 have different arc hitecture? Gates – That is correct. Stoc kmar – W e are trying to solve an existing problem with more than a band-aid. Gillette – W hat is the hardship that these properties have? Gates – These properties would not meet the criteria for a varianc e. These problems are not related to the land. Mike Suman – I am working on two of these properties. They have May 7, 2019 - Page 85 of 115 arc hitecture from c ompletely different decades. One was built in the 1960s and the other was built in the 1990s. The Venturi house is another good example; y ou are not going to tear down one to make it look like the other. Staff is in a tough spot, and they and D RB need some direc tion. Right now D RB can’t approve projects with different designs. Gillette – Still not sure why we are not adding the list of properties in the code. Mike Suman – D RB should be the ones that determine the list. They are the ones to determine separated duplexes, and should be the ones that review design. Gillette – Before this comes bac k to us, the D RB should determine the list of properties, then present the list to the P E C. The A dministrator should identify the property, then the list approved by the D RB. Stoc kmar – Sounds like it would be possible for the list to be maintained by staff, and available for inspec tion by the general public . W ill y ou have that list by the time this is presented to Town Council? Mike Suman – I would love for the P E C to give direc tion to keep this process moving forward, and allow staff to develop list before review by Town Council. Gillette – For me to support this, I rec ommend photographing all the separated duplexes, and c reating y our list of qualifying properties. Present the list to D RB for their approval. Kjesbo – I am familiar with 167/197 Rockledge which will be torn down. W hen they are torn down, is the new home allowed to have completely different designs, even when rebuilt? I f so, we are perpetuating this issue, and essentially creating single family lots. Gillette – There will be no need to meet required setbacks between units. They could be built very close, almost c onnected. Stoc kmar – There is a small number of properties that this will apply to. Mike Suman – W e will still need to get J oint Property Owner approval, and there are already a number of protec tions in the c ode. There are a small number of properties that c an take advantage of this proposed language. Perez – I t would be nic e to have the issues addressed that were previously rec ommended. I could live with staff going to D RB with the list, before going to Council. Kurz – Comfortable that staff does not need to come back to PEC. Brian Gillette moved to rec ommend approval with the added requirement that Staff present the inventory of qualifying properties to the Design Review Board, whic h shall approve the inventory for approval prior to first reading by Town Council. Rollie Kjesbo sec onded the motion and it passed (5-0). Absent:(2)Hopkins, Lockman 4.A pproval of Minutes May 7, 2019 - Page 86 of 115 4.1.April 8, 2019 P E C Results Brian Gillette moved to approve. Rollie Kjesbo seconded the motion and it passed (5-0). Absent:(2)Hopkins, Lockman 5.A djournment Rollie Kjesbo moved to adjourn. Karen Perez seconded the motion and it passed (5-0). Absent:(2)Hopkins, Lockman The applic ations and information about the propos als are available for public inspection during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the projec t orientation and the site visits that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subjec t to c hange, and cannot be relied upon to determine at what time the Planning and Environmental Commission w ill cons ider an item. Please call (970) 479-2138 for additional information. Please c all 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department May 7, 2019 - Page 87 of 115 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: A pril 2019 Revenue Update AT TAC H ME N TS: Description April Revenue Update May 7, 2019 - Page 88 of 115 1 TOWN OF VAIL REVENUE UPDATE May 7, 2019 Sales Tax Upon receipt of all sales tax returns, March collections are estimated to be $4,232,110 up 1.54% from last year and up 0.83% compared to budget. Year to date collections of $12,376,400 are up 6.84% from prior year and up 3.75% from budget. Inflation as measured by the consumer price index was up 1.9% for February. The annual budget totals $27.1 million. Real Estate Transfer Tax (RETT) RETT collections through March 26 total $2,030,190 flat from this time last year. The annual 2019 RETT budget totals $6,300,000. Construction Use Tax Use Tax collections through March 26 total $576,636 compared to $620,094 from this time last year. The annual budget totals $2,220,000. Parking Revenue Season to date: Pass sales from November through April total $1,679,900 up $438,306 or 35.3% from prior winter season. The majority of the increase in pass sales was largely due to purchases by local businesses and increased interest in value passes. Daily sales from the parking structures from November through April total $4,796,249, up $1,072,422, or 28.8% from the prior winter season as a result of the heavy snow fall compared to a lack luster season in the prior year. May 7, 2019 - Page 89 of 115 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L HA A pril 9, 2019 Meeting Results AT TAC H ME N TS: Description V L H A April 9, 2019 Meeting Results May 7, 2019 - Page 90 of 115 Vail Local Housing Authority Meeting Results April 9, 2019 3:00 PM Vail Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order Linstrom called the meeting to order at 3:05PM. All members present except Morales. Campbell was present from staff. 2. Citizen Participation Kim Weiss and Matt Tracy, Vail InDEED applicants. Provided information regarding the property they are under contract to purchase. They hope to stay within their budget using Vail InDEED funding. They are using a local lender who is familiar with the deed restriction program. No other public comments were made. 3. Approval of Minutes 3.1. VLHA March 26, 2019 Meeting Results Meza made a motion to approve the meeting results as presented. MOTION: MEZA SECOND: MCDOUGALL VOTE: 3-0 (Wilkins abstained) 4. Main Agenda 4.1. Summit Information Services (SIS) Survey Update Presenter: David Cunningham, Summit Information Services This item was discussed via conference call. Cunningham with SIS stated he sent a draft survey for review which would be updated for a Council / VLHA work session scheduled for May 7th afternoon meeting. VLHA had not seen draft. Per Cunningham the work session is not intended for public comment at this time, review only by both VLHA and Council. Cunningham will send draft to Campbell for dissemination. Courtney with Magellan was also on the call. SIS will be rescheduled for April 23 at 3PM. Cunningham asked if Magellan can do call in. VLHA stated they preferred their presence. First draft developed, TC/VLHA joint meeting set for May 7 in the afternoon. 4.2. Resolution No. 10, Series of 2019 a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Columbine North Condos, Building E, Unit 1, Eagle County, Colorado with a Physical Address of 2771 Kinnikinnick Road Unit 1-E, Vail Colorado; and Setting Forth Details in Regard Thereto. May 7, 2019 - Page 91 of 115 Presenter: Lynne Campbell, Housing Coordinator Wilkins made a motion to approve Resolution No. 10, Series of 2019 a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Columbine North Condos, Building E, Unit 1, Eagle County, Colorado with a Physical Address of 2771 Kinnikinnick Road Unit 1-E, Vail Colorado; and Setting Forth Details in Regard Thereto. MOTION: WILKINS SECOND: MEZA VOTE: 4-0 4.3. Matters from the Chairman and Authority Members Wilkins has meeting with Flaherty with Magellan tomorrow regarding ERWSD housing. Lindstrom reviewed housing subcommittee items discuss on April 4th. The former Roost Lodge is under contract with new buyer for a new hotel. The buyer will have approved entitlements they can act upon. Village Inn Phase V space under La Bottega is under contract. Town Council approved at their April 2nd meeting to move ahead with zoning and sale of upper Chamonix Community Parcel E. This transaction potentially could bring funds to housing and 2 additional EHU’s. The Subcommittee continued with a review of possible next steps for the East Vail Parcel. Discussed ensued regarding housing is reflected as a separate department in budget graphs and through out budget discussions. The group discussed the importance of housing getting a slice of the budget pie. The funds earmarked for East Vail $1.5M-$2M have been unencumbered and are again available for the Vail InDEED program, as needed. The Committee members conversed how the Town can be more proactive, nimble adaptable and flexible with regard to real estate transactions. Campbell provided an annual compliance update to the Board. 10 EHU’s remain non- compliant. She explained the next steps in the compliance process. 5. Executive Session Meza motioned to entered executive session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. MOTION: MEZA SECOND: MCDOUGALL VOTE: 4-0 5.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine May 7, 2019 - Page 92 of 115 positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. Presenter: Lynne Campbell, Housing Coordinator Wilkins made a motion to exit executive session and return to the regular meeting. MOTION: Wilkins SECOND: MCDOUGALL VOTE: 4-0 6. Any Action as a Result of Executive Session Meza made a motioned for staff to move forward with counteroffers on the three (3) Vail InDEED applications reviewed during executive session. No other topics were discussed in executive session. MOTION: WILKINS SECOND: MEZA VOTE: 4-0 7. Adjournment 7.1. Adjournment at 5:00PM Wilkins made a motioned to adjourn the meeting at 4:10PM. MOTION: WILKINS SECOND: MEZA VOTE: 4-0 8. Future Agenda Items • Joint work session with Town Council May 7, 2019 • Housing • Data Housing Sites • West Vail Master Plan • Discussion Civic Area Plan 9. Next Meeting Date 9.1. Next Meeting Date; 3:00 pm, April 23, 2019 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department May 7, 2019 - Page 93 of 115 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Town Manager Recruitment Update AT TAC H ME N TS: Description Town Manager Recruitment and Selection Update 2017 TM Job Profile May 7, 2019 - Page 94 of 115 TO: Vail Town Council FROM: Krista Miller, Human Resources/Risk Mgmt Director DATE: May 1, 2019 SUBJECT: Town Manager Recruitment & Selection Update I. PURPOSE This memo provides an update and next steps for the recruitment and selection to fill Vail’s Town Manager vacancy. II. BACKGROUND In 2017 Council selected SGR, Strategic Government Resource as the executive search consultants for the Town Manager vacancy. The professional services agreement included a 24 month satisfaction guarantee that includes conducting a new search at no additional professional fee. The Town would only be responsible for actual expenses incurred. On April 16, 2019, Council directed staff to re-engage SGR for executive search services for the current vacancy. We reached out to Doug Thomas, Vice President with SGR, who provided the services during the summer of 2017. SGRs services are covered under the prior contract and a new contract is not necessary at this time. Also in April, Council formally appointed Patty McKenny to serve as Interim Town Manager. III. NEXT STEPS Arrangements are currently being made for Doug Thomas to be in Vail for the council meeting on May 21, 2019 to kickoff the recruitment process. Over the next couple weeks, Doug will be reaching out to Council Members to discuss the recruitment and selection process. These conversations will allow Council Members to provide information about the role, profile recruitment/advertising, interview process, and general expectations. Town staff will be asked to review the profile document prepared in 2017 and provide updates for the facts and figures so that SGR can incorporate the updated information with the Council feedback to create a new profile for the upcoming recruitment. In May 7, 2019 - Page 95 of 115 Town of Vail Page 2 addition, SGR will be including the Vail Town Manager position in their postings of “upcoming searches.” On May 21, 2019, the Council agenda will include time allocated for Council discussion to outline the recruitment and selection process for the Vail Town Manager vacancy. VII. ATTACHMENTS a. 2017 Profile for the Vail Town Manager Recruitment May 7, 2019 - Page 96 of 115 Recruitment for VAIL TOWN MANAGER North America’s Premier International Mountain Resort Community We invite you to discover what it means to live and work in Vail where we aim to deliver… Excellence in all we do! For more information on this position contact Ron Holifield, CEO Strategic Government Resources QUESTIONS Ron@GovernmentResource.com 214.676.1691 APPLY bit.ly/SGRCurrentSearches May 7, 2019 - Page 97 of 115 THE COMMUNITY Vail is located in Eagle County, Colorado, approximately 100 miles west of Denver on Interstate 70. The Town sits at an elevation of 8,150 feet and encompasses approximately 8.5 miles in the Colorado Rocky Mountains. Vail has 5,300 permanent residents, 8,500 part-time residents, and as many as 35,000 daily guests during the peak winter season, with summer event weekends rivaling the winter. While Vail is one of the finest destination resort communities in the world, it is much more than a vacation setting; Vail is a thriving community with excellent schools and healthcare, outstanding recreational opportunities, and provides one of the largest free transit systems in the United States. Vail is home to: • world-class snowsports • 19 parks • 18-hole championship • public library public golf course & nordic center • indoor ice arena • pedestrian corridors • outdoor amphitheater • 17 miles of recreation trails • ski museum • horticultural educational center Vail has a rich and interesting history, first as a peaceful setting for sheep herders and due to the pioneering efforts of ski troopers from World War II, it has become a world-class mountain resort. The area receives over 330 inches of snow yearly, but Vail still averages almost 300 days of sunshine each year. Apply: bit.ly/SGRCurrentSearches Questions: Ron@GovernmentResource.com | 214.676.1691VAIL TOWN MANAGER In elevating the Town’s leadership position as the Premier International Mountain Resort Community, Vail has welcomed the world to its indoor and outdoor venues, investing in numerous iconic events including: • 1989 | 1999 | 2015 World Alpine Ski Championships • Burton US Open Snowboarding Championships • GoPro Mountain Games • Vail International Dance Festival • Bravo! Vail Music Festival • Taste of Vail ... Just to name a few While winter activities draw the most visitors and generate about 70% of the Town’s economic activity, an abundance of summer activities have produced a growing market for summer tourism: • mountain biking • fishing • golf • cultural arts events • hiking • rafting The Town is surrounded by 350,000 acres of White River National Forest land, offering year-round opportunities for adventure and sight-seeing to outdoor enthusiasts. The recently completed Epic Discover, a summer mountain attraction that promotes environmental education, is antic- ipated to further the Town’s summer popularity. This new attraction offers rope courses, zip lines, climbing walls, and coasters within the beautiful setting on Vail Mountain. May 7, 2019 - Page 98 of 115 THE COMMUNITY continued The Town has completed or is nearing completion of several major capital projects, including: • renovation of the Vail Golf and Nordic Clubhouse • construction of a new $30 Million I-70 underpass (the largest public improvement project in the Town’s history) • fire station renovation • recent addition of pickleball courts • reconstruction of a neighborhood park The Town is also poised to pursue a series of sustainability initiatives including: • reducing its carbon footprint by the year 2020 • making water quality improvements for Gore Creek With workforce and resident housing a top priority, the Town has brought forward two initiatives to address the need for housing: • CHAMONIX VAIL neighborhood is a new residential dev- elopment for families that will offer desirable, marketable and diverse housing options • 2027 HOUSING STRATEGIC PLAN focuses on community sustainability by improving the future availability of housing for residents In addition, the Vail Valley Medical Center is currently going through a $200 million expansion. Vail is served by the Eagle County School District RE-50, with high school students attending Battle Mountain High School. Eagle County Schools is an innovative district comprised of 830 professionals engaging nearly 7,000 students. The district offers the Vail Ski & Snowboard Academy, a nationally recognized joint program with area ski programs for students involved in competitive skiing and snowboarding. Several schools in the district have been recognized as National Blue Ribbon Schools and John Irwin Schools of Excellence and have been awarded the Governor’s Distinguished Improvement Award from the Colorado Department of Education. Vail is proud to have two schools in the community, Red Sandstone Elementary, our local public elementary school, and Vail Mountain School, an independent K-12 college preparatory academy. Additional private schools in the valley include Vail Christian High School, St. Clare of Assisi Catholic School, and the Vail Academy. For those seeking higher education, Colorado Mountain College has a Vail Valley campus. Apply: bit.ly/SGRCurrentSearches Questions: Ron@GovernmentResource.com | 214.676.1691VAIL TOWN MANAGER May 7, 2019 - Page 99 of 115 GOVERNANCE & ORGANIZATION Vail is a Home Rule town and operates under a council- manager form of government. The Council consists of seven at-large members who serve two or four-year terms limited to eight consecutive years. The Mayor is selected from the Council and serves two-year terms. The Town Manager is selected by the Council and serves as the Chief Executive and Administrative Officer of the Town. The Town Manager is responsible for the proper adminis- tration of all affairs of the town including preparation of the Town’s proposed budget. Following the adoption of the budget, the Town Manager administers and implements the budget and Council workplan. The Town Manager oversees all departments including: • Public Works/Transportation • Police • Community Development • Fire • Economic Development • Library • Administration • Finance • Human Resources • Communications • Information Technology • Town Clerk The current Town Manager is stepping down in March 2017 after a long, successful tenure with the Town of Vail. Vail is recognized by its resort peers for its strong financial health and substantial fund balances as well as its leadership in state and national affairs through repre- sentation on the I-70 Coalition and the Colorado Association of Ski Towns. The Town has experienced record sales tax collections for the past five years, driven largely by a focus on special events, summer marketing efforts, and newer lodging inventory commanding premium prices. The Town’s 2017 budget is funded by a projected $64.9 million net revenue budget. The current base mill levy is 4.69. The Town has 310.4 full-time equivalent positions. ADDITIONAL RESOURCES 2015-2017 Council Action Plan vailgov.com/Portals/0/docs/Town%20Council/ 2015-17ActionPlan_PUBLIC.pdf Town Budget and Financials vailgov.com/departments/finance/financial-reports Apply: bit.ly/SGRCurrentSearches Questions: Ron@GovernmentResource.com | 214.676.1691VAIL TOWN MANAGER May 7, 2019 - Page 100 of 115 Fiscal Management Conservative budgeting paired with successful economic initiatives has bolstered the town’s financial performance since the economic downturn. Maintaining the town’s financial stability is a priority, with a continuation of appro- priate reserve levels and upholding the town’s debt-free status. Keys to the financial success have included utilizing a variety of financing tools including bonding, tax increment financing, and cash payment for capital projects. Economy | Keep Vail in a Leadership Position An ongoing initiative is to preserve the town’s vibrant and diverse economy to keep Vail at the forefront of resort competitors through strategic planning, collaborative partnerships with key stakeholders, and use of an appointed economic council and events commission. With a strong community focus on marketing, a marketing advisory council makes recommendations for summer and shoulder season marketing programs funded by a 1.4 percent Vail lodging tax. Housing Vail has been pursuing options to help the Town address an ongoing housing shortage, particularly for its workforce. The Town Manager will assist with the implementation of the 2027 Housing Strategic Plan to address the need for more deed restricted housing. Parking The community continues to identify parking as a challenge, both winter and summer. The Town Manager will be instru- mental in helping to evaluate options and implementing a plan to improve short-term and long-term parking availability in Vail for residents and guests. Environmental Stewardship & Sustainability The Town strives to serve as a resort leader in developing environmental programs that respect and preserve Vail’s natural environment. The Town Manager will help continue to implement initiatives that focus on environmental stewardship and sustainability, with an eye to the future, while preserving its history, culture, and natural charm. Organizational Development / Succession Planning The Town of Vail, recently certified as a “Great Place to Work”, prides itself on strong leadership across many levels and long-term tenure among employees. In recent years the Town has welcomed many new employees and would like to continue to plan for staff development and create strategies for the evolving leaders of the community and organization. Facing future challenges with recruitment and retention, the next Town Manager will be key in retaining a strong culture and values while helping create and implement a succession plan to develop staff and ensure institutional knowledge is not lost. LEADERSHIP & INNOVATION The next Town Manager will work closely with the Town Council and staff to address several ongoing priorities. These key focus areas are as follows: Apply: bit.ly/SGRCurrentSearches Questions: Ron@GovernmentResource.com | 214.676.1691VAIL TOWN MANAGER Vail’s environmental & sustainability initiative May 7, 2019 - Page 101 of 115 IDEAL CANDIDATE The Town of Vail seeks an experienced and proactive Town Manager to take this dynamic community to the next level. The ideal candidate will be a logical, thoughtful leader with exceptional strategic planning skills who will help the Town identify opportunities to move the community forward while honoring its past. The Town Manager will encourage a collaborative spirit throughout the organization, building trusting relationships with staff, Council, and the community. The chosen candidate will be politically astute without being political, with unquestioned integrity and the willingness to make difficult decisions when necessary. The Town Manager will foster organization-wide transparency and accountability and must be unflappable under pressure, as well as flexible when adaptability is needed. A forward- thinking visionary who is not afraid of calculated risk-taking, the Town’s next Manager will be strategic in the pursuit of new opportunities, with the ability to envision the “big picture” while also considering how smaller details may impact outcomes. The Town is seeking a strong and personable leader who is invested in Vail’s future and excited by the energy, experience, and love for the community that the current staff and Council provide. The Town seeks a community- minded visionary leader who wishes to become a part of this tight-knit municipality and join in their efforts to bring together public and private partners to enhance the local economy, grow a balanced community, and continue to elevate the experience. The Council desires a Manager who can articulate Vail’s vision, strategic direction, and values, uniting staff with a shared sense of purpose through collaborative efforts and encouraging a high-performance atmosphere that is focused on success. The Town has experienced, skilled, and dedicated staff members who are passionate about doing their jobs with excellence. The Town Manager should build a strong rapport with employees and must be able to delegate with clarity and authority. The successful candidate will be an optimistic team leader who embraces the organization’s fun atmosphere, embodies a sense of humor, appreciates the dedication and hard work of staff, and inspires staff to reach their greatest potential. To be an effective leader of this team, the new Manager will operate from a base of mutual respect, maintain an open, transparent communication style, and gather input in decisions – did we mention they must have a love for Vail! The chosen candidate should be knowledgeable about current and cutting edge technological advancements and willing to pursue new ventures, processes, and approaches to fostering a high quality of life for the residents. A seasoned local government professional who understands the important role marketing plays in economic growth, with special event, tourism, and resort experience, is preferred. Fiscal responsibility with openness to sound risks and long-term perspectives and a willingness to implement good business practices from the private sector are desired traits. Accessible and approachable, the successful candidate will embrace the welcoming commu- nity relations culture of Vail including maintaining a high level of civic involvement. Excellent communication and presentation skills are essential, as the Town Manager interacts regularly with internal staff and the public. The Town Manager must work well with the Town’s diverse population and international guests, encouraging community civility and building positive relationships with Vail’s high- profile constituents, local businesses, and community organizations. The selected individual will be a full-time resident of Vail and should be willing to stay in the position long-term. The Town desires a committed leader who will appreciate Vail’s unique culture and truly embrace the community’s outdoor lifestyle. Are you a committed leader who will appreciate Vail’s unique culture and embrace the community’s outdoor lifestyle? Apply Now! Apply: bit.ly/SGRCurrentSearches Questions: Ron@GovernmentResource.com | 214.676.1691VAIL TOWN MANAGER May 7, 2019 - Page 102 of 115 EDUCATION & EXPERIENCE The selected candidate must hold a bachelor’s degree from an accredited college or university in public administration, business administration, or a related field and must have 10 or more years of progressively responsible municipal government operations experience, including five years of experience as a city/county manager or assistant city/county manager. A master’s degree is preferred. An equivalent combination of education and experience will be considered. COMPENSATION & BENEFITS The Town of Vail offers a competitive salary, dependent upon qualifications, plus excellent benefits, including vacation and holiday pay, sick leave, generous retirement plan contributions, a 457 deferred compensation plan, health and dental insurance, life insurance, and AD&D and fitness/recreation benefit options. The Town offers many other benefits to help employees make Vail their home, such as employee housing options, homebuyer and renter assistance programs, daycare assistance, education reimbursements, and professional development opportu- nities. A town-owned house may be negotiated as part of the Town Manager’s compensation package. The Town of Vail is an Equal Opportunity Employer and values diversity in its workforce. Applicants selected as finalists for this position will be subject to a comprehensive background check. For more information on this position contact Ron Holifield, CEO | Strategic Government Resources APPLY: bit.ly/SGRCurrentSearches QUESTIONS: Ron@GovernmentResource.com | 214.676.1691 This position is open until filled. To view the status of this position, visit bit.ly/SGRCurrentSearches RESOURCES Town of Vail vailgov.com Vail Chamber of Commerce vailchamber.org Vail Economic Development Strategic Plan //bit.ly/VailED_StrategicPlan Eagle County Schools eagleschools.net Town of Vail on Twitter twitter.com/vailgov May 7, 2019 - Page 103 of 115 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Vail Valley Drive Safety I mprovements AT TAC H ME N TS: Description Staff Memo May 7, 2019 - Page 104 of 115 To: Vail Town Council From: Public Works Department Date: May 7, 2019 Subject: Vail Valley Drive Safety Improvements I. SUMMARY Vail Valley Drive, which functions as a connector for the Gore Valley Trail, is a very narrow road of less than 20’ that carries buses, passenger vehicles, and a significant number of pedestrians and bicyclists. Providing a safe, separate recreational path for pedestrians has been a critical goal of the town for decades. However, past efforts of moving forward have been hindered by; limited alternatives, cost, impacts to neighboring properties, “urbanizing” the road with curb and sidewalk, and a commitment to move forward by the town. Congestion continues to increase, and a renewed interest in accommodating a separated recreational path has surfaced. Council recently awarded a design contract to Roaring Fork Engineering & Norris Design to move forward with a public design process to evaluate concepts that might provide a safer experience for pedestrians and motorists along Vail Valley Drive. The goal will be to find an acceptable improved solution for Vail Valley Drive from the Ford Park Soccer field lot to Ptarmigan Road east, and possibly the entire length out to Sunburst Drive. On May 7, the design team and staff will kick off the public design process with a project survey on www.engagevail.com which will gather feedback and concerns regarding the safety conditions along Vail Valley Drive. This will include notification to the surrounding residents as well as valley wide user groups. After initial input, concepts will be evaluated and presented on engagevail.com and at a public open house this summer. Final recommendations are expected to be presented this fall. May 7, 2019 - Page 105 of 115 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: March 2019 Sales Tax AT TAC H ME N TS: Description March 2019 Sales Tax May 7, 2019 - Page 106 of 115 MEMORANDUM May 1, 2019 To: Vail Town Council Kathleen Halloran From: Alex Jakubiec Re: March 2019 Sales Tax Vail will collect an estimated $89,153 in additional March sales tax to bring collections up to $4,232,110. March will be up 1.5% or $64,230 from March 2018 and up 0.8% or $34,710 from budget. Year to date will be up 6.8% or $792,554 from 2018 and up 3.8% or $447,660 from budget. **March and April sales tax collection variances are impacted by the Easter holiday. Next month, we will provide analysis of both months combined. Easter was on April 21st this year. $3,400,000 $3,500,000 $3,600,000 $3,700,000 $3,800,000 $3,900,000 $4,000,000 $4,100,000 $4,200,000 $4,300,000 2014 2015 2016 2017 2018 2019 March Sales Tax Collections by Year May 7, 2019 - Page 107 of 115 % Change % Change2019 Budget from fromMonth2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 BudgetCollectionsVariance 2018 BudgetJanuary2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,6203,483,245 3,696,798 3,738,824 3,725,212 3,597,610 3,858,900 4,046,450187,550 12.48% 4.86%February2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,3513,477,419 3,593,947 3,746,055 3,692,592 3,818,356 3,872,440 4,097,840225,400 7.32% 5.82%March2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,1573,788,185 4,053,961 4,225,921 3,642,407 4,167,880 4,197,400 4,232,11034,710 1.54% 0.83%Total8,488,395 9,375,574 7,713,129 7,826,747 8,742,242 9,035,963 10,063,128 10,748,849 11,344,706 11,710,800 11,060,211 11,583,846 11,928,740 12,376,400 447,660 6.84% 3.75%April1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,069,1861,280,641 1,370,929 1,089,749 1,386,780 1,233,474 1,313,380May545,874 622,103 516,150 421,925 473,292 487,739 563,602 607,729 584,454654,462 659,475 830,193 717,620June953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,153,247 1,242,400 1,318,092 1,389,982 1,648,443 1,462,320July1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,1611,829,102 1,937,989 2,053,773 2,215,649 2,412,425 2,274,720August1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,0481,674,813 1,702,579 1,849,815 1,863,949 2,195,175 2,003,920September908,318 834,569 753,754 761,425 889,945 978,037 994,135 1,054,015 1,240,277 1,349,929 1,385,462 1,540,490 1,462,320October688,519 662,767 581,033 594,362 623,420 644,577 755,133 752,295 835,649906,385 936,954 1,106,596 947,800November747,877 719,109 651,873 701,075 788,430 825,873 947,627 962,344 997,100989,320 997,716 1,264,600 1,042,580December2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,1783,818,096 3,885,849 3,840,919 3,695,305 4,070,870 3,926,600Total18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,881,131 25,141,932 25,763,244 25,591,483 27,886,112 27,080,000Town of VailSales Tax Worksheet 20195/1/2019May 7, 2019 - Page 108 of 115 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: F ebruary 2019 Vail B usiness Review AT TAC H ME N TS: Description February 2019 Vail Business Review May 7, 2019 - Page 109 of 115 Vail Business Review February 2019 May 1, 2019 The Vail Business Review breaks down the four percent sales tax collected for the month of February. Overall February sales tax increased 7.4% with retail increasing 6.4%, lodging increased 8.0%, food and beverage increased 6.1%, and utilities/other increased by 13.0%. Excluding the out of town category; sales tax for the month of February was up 8.1%. Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479 -2125 or Carlie Smith at (970) 479-2119. Sincerely, Alex Jakubiec Sales Tax Administrator May 7, 2019 - Page 110 of 115 TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW FebruaryFebruaryFebruaryFebruary Sales Tax Newsletter February 2019 Sales TaxFebruary 2019 Sales TaxFebruary 2019 Sales TaxFebruary 2019 Sales Tax FebruaryFebruaryFebruary 2018 2019 % Collections Collections Change VAIL VILLAGE Retail 526,926 542,298 2.92 % Lodging 768,498 829,038 7.88 % F & B 607,943 632,174 3.99 % Other 31,601 38,493 21.81 % Total 1,934,969 2,042,003 5.53 % LIONSHEAD Retail 241,171 252,676 4.77 % Lodging 588,984 627,557 6.55 % F & B 156,110 165,987 6.33 % Other 5,718 4,532 -20.74 % Total 991,982 1,050,752 5.92 % CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 213,999 223,083 4.24 % Lodging 239,322 324,249 35.49 % F & B 81,683 98,991 21.19 % Other 5,809 10,064 73.26 % Total 540,813 656,387 21.37 % OUT OF TOWN Retail 122,453 156,945 28.17 % Lodging 57,133 4,990 -91.27 % F & B 1,283 1,763 37.39 % Utilities & Other 167,617 185,000 10.37 % Total 348,486 348,698 0.06 % 5/1/2019 12:16:38 PM Page 1 of 2 May 7, 2019 - Page 111 of 115 TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW FebruaryFebruaryFebruaryFebruary Sales Tax Newsletter February 2019 Sales TaxFebruary 2019 Sales TaxFebruary 2019 Sales TaxFebruary 2019 Sales Tax TOTALTOTALTOTALTOTAL FebruaryFebruaryFebruary 2018 2019 % Collections Collections Change Retail 1,104,548 1,175,001 6.38 % Lodging And Property Mgmt 1,653,937 1,785,834 7.97 % Food and Beverage 847,020 898,916 6.13 % Other 210,745 238,089 12.98 % Total 3,816,249 4,097,840 7.38 % RETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARY FebruaryFebruaryFebruary 2018 2019 % Collections Collections Change RETAIL-FOOD 166,535 177,779 6.75 % RETAIL-LIQUOR 66,838 66,651 -0.28 % RETAIL-APPAREL 185,066 191,072 3.25 % RETAIL-SPORT 471,287 483,306 2.55 % RETAIL-JEWELRY 22,248 26,202 17.77 % RETAIL-GIFT 5,458 6,239 14.30 % RETAIL-GALLERY 1,830 5,356 192.76 % RETAIL-OTHER 185,128 216,978 17.20 % RETAIL-HOME OCCUPATION 158 1,418 795.74 % Total 1,104,548 1,175,001 6.38 % 5/1/2019 12:16:38 PM Page 2 of 2 May 7, 2019 - Page 112 of 115 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Confirm J uly 2 Budget Retreat Date and J uly 23 and August 13 Community P icnic Date May 7, 2019 - Page 113 of 115 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: potential real property acquisition P RE S E NT E R(S ): Matt Mire, Town Attorney May 7, 2019 - Page 114 of 115 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Recess 4:45 p.m. (estimated) May 7, 2019 - Page 115 of 115