HomeMy WebLinkAbout2019-05-07 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda
VAIL TO W N C O U N C IL R E G U L AR ME E TIN G
Agenda
Town Council C hambers
1:20 P M, May 7, 2019
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on any agenda item may be solicited by the Town Council.
1.Lunch with Vail Mountain School Students at 12:45 p.m.
2.Presentations / Discussion (starting at 1:20 p.m.)
2.1.Vail Village Teen Activities Survey 45 min.
Presenter(s): Mia Vlaar, Economic Development and Grant Gary Vail
Mountain School, Teacher
Background: Grant Gary, who teaches a class called Design Thinking at
V MS proposed a project for his students that could also benefit the town of
Vail. The concept is to design Vail village for teenagers. The concept was
embraced by the V LMD A C both as a learning experience for local students
as well as a generator of valuable content to inform our marketing strategies
around dynamic families with teens.
3.V L H A Update about Long Term Funding for Housing - Joint Session
3.1.J oint Vail Town Council/Vail Local Housing Authority W orksession –
Potential Long-Term Funding Source Options – Voter Opinion Survey -
I nformation Update – Next Steps
60 min.
Presenter(s): George Ruther, Housing Director; David Cunningham,
Summit I nformation Services; and David Flaherty, Magellan Strategies
Action Requested of Council: Engage in a discussion with the Vail Local
Housing Authority, the consultant team and the town staff regarding potential
long term funding sources for housing initiatives.
Background: I n adopting the Vail Housing 2027 Strategic Plan, the Vail
Town Council set forth a goal of acquiring 1,000 new deed-restrictions by
the Year 2027. To realize this goal, a number of strategic actions were
articulated. One of the strategic actions included to “I dentify a long-term
source of funding for the acquisition of resident-occupied, deed-restrictions
that is predictable, consistent, adequate and reliable.”
4.Presentation / Discussion
4.1.Betty Ford Alpine Garden Program Overview 15 min.
Presenter(s): Nicola Ripley, Betty Ford Alpine Garden Executive Director
Background: The Betty Ford Alpine Gardens will present an overview of
their programs, a brief summary of their fundraising efforts and the
organizations current financials.
4.2.2018 Year End I nvestment Report 10 min.
May 7, 2019 - Page 1 of 115
Presenter(s): Kathleen Halloran, Finance Director
Action Requested of Council: I nformational Only
Background: Section 2-2-8 of the Town Code requires an annual
presentation of the town's investment report, which is also provided as a
written report each quarter.
4.3.Public Works/Transportation Shop Project Update 20 min
Presenter(s): Greg Hall, Public W orks Director
Action Requested of Council: Staff is providing Town Council information
regarding next steps on the Public Works Shop project.
Background:
The purpose of this item is to:
Provide Town Council an update on the Public Works Shop
Masterplan work product to date.
Provide Town Council information on next steps regarding the
Public Works Shop Project.
Staff Recommendation: Provide any input into the elements of the work to
date and any direction in preparation of the information to be provided for
the J une meeting to discuss the phasing and Phase 1 project prioritization.
4.4.Ted Kindel Park and Mill Creek Court Building joint snowmelt project 15 min.
Presenter(s): Greg Hall, Public W orks Director
Action Requested of Council: Town Council provide direction regarding
town participation and allocation of funds in the first supplemental of 2019, if
approved.
Background:
The purpose of this item is to:
Provide Town Council information regarding a request for a joint snowmelt
project between the Mill Creek Court Building and the Town of Vail,
specifically Ted Kindel Park.
Provide direction regarding town participation and allocation of funds in the
first supplemental of 2019, if approved.
Staff Recommendation: Staff recommends the town participate in the
project, and budget $125,000 in the first budget supplemental. The staff
would return in the future with a contract between Mill Creek Court
Association and the Town of Vail in a form approved by the Town Attorney
for approval by the Town Council.
5.D R B / P E C Update (5 min.)
5.1.D RB / P E C Update 5 min.
Presenter(s): Chris Neubecker, Planning Manager
6.Information Update (5 min.)
6.1.April 2019 Revenue Update
6.2.V LHA April 9, 2019 Meeting Results
6.3.Town Manager Recruitment Update
May 7, 2019 - Page 2 of 115
6.4.Vail Valley Drive Safety I mprovements
6.5.March 2019 Sales Tax
6.6.February 2019 Vail Business Review
7.Matters from Mayor, Council and Committee Reports (15 min.)
7.1.Confirm J uly 2 Budget Retreat Date and J uly 23 and August 13 Community
Picnic Date
8.Executive Session
8.1.Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to
discuss the purchase, acquisition, lease, transfer, or sale of property
interests; to receive legal advice on specific legal questions; and to
determine positions, develop a strategy and instruct negotiators, Regarding:
potential real property acquisition
15 min.
Presenter(s): Matt Mire, Town Attorney
9.Recess
9.1.Recess 4:45 p.m. (estimated)
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media
website the week following meeting day, www.highfivemedia.org.
Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48
hour notification dial 711.
May 7, 2019 - Page 3 of 115
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Vail Village Teen Activities S urvey
P RE S E NT E R(S ): Mia Vlaar, E conomic Development and Grant Gary Vail Mountain S chool,
Teacher
B AC K G RO UND: Grant Gary, who teaches a class called Design Thinking at V MS proposed a
project for his students that could also benefit the town of Vail. T he concept is to design Vail village
for teenagers. The concept was embraced by the V L MD A C both as a learning experience for
local students as well as a generator of valuable content to inform our marketing strategies around
dynamic families with teens.
May 7, 2019 - Page 4 of 115
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: J oint Vail Town Council/Vail L ocal Housing A uthority Worksession – Potential
L ong-Term F unding Source Options – Voter Opinion Survey - I nformation Update – Next S teps
P RE S E NT E R(S ): George Ruther, Housing Director; David Cunningham, S ummit I nformation
S ervices; and David F laherty, Magellan Strategies
AC T IO N RE Q UE S T E D O F C O UNC I L: Engage in a discussion with the Vail L ocal Housing
A uthority, the consultant team and the town staff regarding potential long term funding sources for
housing initiatives.
B AC K G RO UND: I n adopting the Vail Housing 2027 S trategic Plan, the Vail Town Council set
forth a goal of acquiring 1,000 new deed-restrictions by the Year 2027. To realize this goal, a
number of strategic actions were articulated. One of the strategic actions included to “I dentify a
long-term source of funding for the acquisition of resident-occupied, deed-restrictions that is
predictable, consistent, adequate and reliable.”
AT TAC H ME N TS:
Description
Long Term Funding Source Joint Worksession Memo 05072019
Town of Vail Local Housing Community Survey
Long Term Funding Source Talking Points
May 7, 2019 - Page 5 of 115
To: Vail Town Council
Vail Local Housing Authority
From: George Ruther, Housing Director
David Cunningham, Summit Information Services
David Flaherty, Magellan Strategies
Date: May 7, 2019
Re: Joint Vail Town Council/Vail Local Housing Authority Worksession - Long-Term Funding
Source Options – Voter Opinion Survey - Information Update – Next Steps
I. Purpose
The purpose of this memorandum is to provide an update on the initiative to establish a
long-term funding source for housing. This is the first in a series of tasks to propose long-
term funding source options for consideration and evaluation. The intended outcome of this
effort is to identify, and eventually secure, a preferred, long-term funding source to aid the
Vail community in achieving the Town’s adopted housing goal. To be effective at achieving
the housing goal, the funding source must be:
predictable to allow for accuracy in budgeting,
a consistent revenue stream absence wide variations or fluctuations in
revenue collected,
adequate in amount to achieve objectives, and
reliable and dependable over time and free of annual appropriations.
This effort is intended to facilitate the Vail Town Council’s 2018-2020 Action Plan goals,
initiatives and priorities around growing a vibrant, diverse economy and community and
maintaining and sustaining community through the creation and support of resident housing
in Vail.
II. Worksession Objective
The objective of this worksession discussion is to discuss and begin to provide answers to
the following questions:
1. Support - Is there political will of the Vail Town Council to pursue a preferred
long term funding source option for housing initiatives?
2. Leadership - Is there agreement of the Vail Town Council to lead, in
collaboration and partnership with the Vail Local Housing Authority, the pursuit of a
long term funding source for housing initiatives?
May 7, 2019 - Page 6 of 115
Town of Vail Page 2
3. Commitment - Is there support of the Vail Town Council to pursue a long term
funding source for housing initiatives on the timeline recommended and required?
4. Information - Are there additional or different voter opinion survey questions
and/or talking points which should be included on the draft survey or in the draft
Talking Points – Facts & Information Sheet?
Before a preferred funding source option is selected and pursued, an identification and
evaluation of the various options is needed. It is intended that the evaluation will include
factors such as:
A: Is the funding source option, predicable, consistent, adequate, reliable and
dependable?
B: What are the impacts of funding source option on other established town
revenues?
C: Does the funding source option intentionally, or unintentionally, impact one group
more than other? If so, to what degree? How are unintended impacts be
avoided?
D: What impacts, if any, does the funding source option have on existing tax
sources?
E: Does the funding source option provide an adequate amount of annual revenue
to achieve goals and objectives?
F: Is the funding source option sustainable in a wide range of economic conditions?
Is it resilient?
G: Does the funding source option have a propensity for wide swings in revenue as
markets conditions fluctuate?
H: What other Town programs or initiatives, established or otherwise contemplated,
are impacted by the funding source option? If impacted, how are they impacted
and to what degree?
I: Does the funding source option have community and political support? How likely
is it to be passed as a ballot initiative?
J: How is the funding source option affected, positively or negatively, by other
potential tax initiatives likely to be placed on the ballot? What does the
competition look like?
K: Is the funding source option aligned with the acceptance of “who is responsible
for helping fund a solution to the housing challenges”?
L: How will the funding source option be used?
M: What, if any, are the unintended consequences associated with the funding
source option?
N: What are the likely arguments FOR the funding source option and what are the
arguments AGAINST the funding source option?
O: ???? (What is missing?)
III. Background
The availability of housing remains the #1 most critical issue facing the Vail community. In
2017, the Vail Town Council, in collaboration with the Vail Local Housing Authority, drafted
and adopted the Vail Housing 2027 Strategic Plan. In adopting the Plan, the Town Council
set forth a goal of acquiring 1,000 new deed-restrictions by the Year 2027. To realize this
goal, a number of strategic actions were articulated. The following actions have been
completed or currently underway, in part:
May 7, 2019 - Page 7 of 115
Town of Vail Page 3
1. Form a new Housing Department within the Town’s organization with the
single purpose to ensure the Town realizes its vision to be the premier
international mountain resort community through the acquisition of resident-
occupied, deed-restricted homes for year-round residents. (Completed)
2. Adopt Housing Policy Statements that articulate the approaches the Town will
take to achieve its housing goal. (i.e. Goal #10 – Funding is Policy)
(Completed)
3. Implement and adequately fund the Vail InDEED Deed Restriction Acquisition
Program as this program is an innovative, non-regulatory tool intended to
help achieve the housing goal. (Funded for 2019)
4. Identify a long-term source of funding for the acquisition of resident-
occupied, deed-restrictions that is predictable, consistent, adequate
and reliable. (Underway)
Funding for the Town’s housing programs and initiatives currently sourced from three main
funds, including:
1) General Fund,
2) Capital Fund, and
3) Housing Mitigation Fund.
Projected financial conditions, revenue sources and the annual budgeting structure of the
Town of Vail are not sufficient to financially support and sustain the community’s desired
outcome of acquiring 1,000 new deed-restrictions by the year 2027. Inherently, the Housing
Mitigation Fund, is unpredictable, inconsistent and an unreliable revenue stream given its
reactive approach and currently only attempts to fund the gap in affordability. The Housing
Mitigation Fund does not adequately fund the true cost of development of incremental new
housing opportunities. An additional source of funding for housing is needed to achieve the
Town’s housing goal.
IV. Process of Determination and Selection
The Vail Local Housing Authority has entered into a professional services agreement with
Summit Information Services (SIS) and Magellan Strategies to assist in the funding
determination and funding source selection process. David Cunningham and David
Flaherty, of SIS and Magellan Strategies, respectively, most recently provided professional
assistance to the successful 2017 Vail Recreation District “YES on A” ballot initiative to
establish a funding source for ongoing capital improvements and recreation enhancements
in the community. Combined, SIS and Magellan Strategies bring more than 45 years of
successful campaign experience to the conversation. Initial funding for the professional
services is coming from the 2019 Vail Local Housing Authority annual budget, with little to
no cost to the Town of Vail. The cost for professional services is estimated at approximately
$45,000.
The process for identifying and securing a preferred long-term funding source includes
numerous tasks depending upon the preferred option pursued. Likely tasks required include
the following:
Option Identification
Option formulation and articulation
May 7, 2019 - Page 8 of 115
Town of Vail Page 4
Option evaluation and consideration
Community Engagement
Generate key messaging and identify critical stakeholders
Formulate a community outreach and communication plan
Gather public input
Community survey and polling
Needs Analysis
Development project determination
Funding ($$) demand analysis
Financial impact analysis
Draft ballot question (tax initiative options only)
V. Schedule
The schedule for determining and selecting a preferred funding option is approximately nine
to ten months in duration. The schedule duration is broken down into two phases. The first
phase, which includes completion of each of the tasks above, runs from March 1, 2019 to
August 15, 2019. The second phase, which begins mid-August, 2109, and lasts until early-
November, 2019, begins once, and if, a ballot question is formulated and certified for
inclusion on the upcoming municipal election ballot. During the second phase, an Issues
Committee will be formed and tasked with campaigning and advancing the ballot initiative
forward to election day.
VI. Options for Consideration
A wide range of funding options are available for further consideration. These funding
options can be broken down into the following four general categories:
1) Create a new tax or fee
2) Reallocate an existing tax or impact fee
3) Increase an existing tax or impact fee
4) Hybrid, including any combination of the above
VII. Next Steps
The Vail Local Housing Authority has been tasked by the Vail Town Council with the task of
advancing the initial steps in the process of identifying and securing a preferred, long-term
funding source for housing initiatives. At this time, the process is mainly exploratory in
nature where there are likely still more questions than answers. At this point in the process,
a step key is to begin sharing the story about housing and the need for a new funding
source. To that end, as a first step of many, a super voter ( i.e. registered voters who
consistently participate in municipal elections regardless of year or issues on the ballot) list
has been generated and an internal communications and messaging effort has begun.
Communications and messaging materials will be produced and distributed to aid in sharing
a consistent and accurate messaging. Once completed, Vail Local Housing Authority
members and other partners will launch an initial outreach to persons on the super voter list
to gain their initial feedback and thoughts about a long term funding source. Housing-
related materials and information is currently being assembled to then be sent to SIS and
Magellan Strategies to assist in the preparation of communications and messaging
materials.
May 7, 2019 - Page 9 of 115
Town of Vail Page 5
A second step of information gathering is also underway. This second step includes the
preparation and subsequent administration of a Voter Opinion Survey (Draft C attached).
Per the professional services agreement, SIS and Magellan Strategies shall complete a
minimum of 250 interviews. The survey would include likely voters within the Town of Vail,
and would include both landlines and cell phones. Further, the consultant team shall
conduct online surveys by sending residents a link to the survey using the online tool
SurveyMonkey, as an additional source of opinion polling. This work is on schedule to begin
on or about mid-May and would be wrapping up in early-June. Results of the opinion polling
will be compiled and shared with the Vail Town Council and the Vail Local Housing Authority
at an upcoming joint worksession meeting. The joint session is tentatively set for June 4,
2019.
May 7, 2019 - Page 10 of 115
Draft C
Town of Vail Town Council/Vail Local Housing Authority Community Survey
MAGELLAN ID: COVAILHOUSE-050119 Total Interviews: 250n
Field Dates: TBD Phone = 75n
MoE +/- 6.20% Online = 175n
Good evening. My name is ____________ and I am calling from XXX Research, a public
opinion research firm. We’re conducting a survey in the Town of Vail today on behalf of
the Town of Vail Town Council/Vail Local Housing Authority. We are very interested in
learning your thoughts and opinions regarding local housing.
If you have already taken this survey online in the past week, you do not need to
participate in this telephone survey. We are not selling anything, nor will your
participation result in any calls in the future to sell you anything. [IF CELL PHONE
SAMPLE READ SENTENCE BELOW, IF CAN TALK ASK T1, IF LANDLINE SAMPLE BEGIN
INTERVIEW AT T1]
I know I am calling you on your cell phone. If you are now driving a car or involved in any
activity requiring your full attention, I need to call you back later. [IF YES, BUSY
SCHEDULE FOR A CALL BACK]
S1. As you may know, the Town of Vail Town Council/Vail Local Housing Authority
was conducting an online survey regarding housing issues recently. If you
participated in that survey you do not need to participate in this one. Did you
participate and complete the online survey last week?
YES;-1 [“Thank you for participating in the online survey, you do not need to
participate in this one, have a good evening.”] [TERMINATE]
NO;-2
DON’T KNOW/UNSURE/REFUSED;-3
T1. For statistical purposes only, could you please tell me if you are registered to
vote in the Town of Vail?
YES;-1
NO;-2
REFUSED/NO OPINION/NOT REGISTERED;-3 [DO NOT READ]
T2. Although it is a long way off, how likely are you to vote in the 2019 November
election for any state and local measures that may be on the ballot ? Would you
say you are…[READ OPTIONS IN ORDER]
EXTREMELY LIKELY TO VOTE;-1
VERY LIKELY TO VOTE;-2
SOMEWHAT LIKELY TO VOTE;-3
May 7, 2019 - Page 11 of 115
Magellan ID#: COVAILHOUSE-050119 Vail Local Housing Authority Voter Opinion Survey Page 2 of 7
Field Dates: TBD, 250n, MoE +/- 6.20%, 75 phones/175 online
Magellan Strategies | 1685 Boxelder St. Suite 300 | Louisville, CO 80027
www.MagellanStrategies.com | 303-861-8585
OR ARE YOU UNLIKELY TO VOTE;-4
DON’T KNOW/REFUSED;-5 [DO NOT READ]
T3. How much of a problem is the lack of availability of homes (i.e., townhomes,
condominiums, apartments, etc.) for year-round residents in the Town of Vail?
Would you say it is a…[READ OPTIONS IN ORDER]
BIG PROBLEM;-1
SOMEWHAT OF A PROBLEM;-2
NOT TOO MUCH OF A PROBLEM;-3
OR IS IT NOT A PROBLEM AT ALL?;-4
DON’T KNOW/REFUSED;-5 [DO NOT READ]
T4. Regardless if you agree or disagree with the view that the availability of homes
for year-round Vail residents is a problem, in your own words please tell me
what you think the Town of Vail should or should not do to address the shortage
of available homes for year-round residents.
CAPTURE VERBATIM
*QUESTIONS T5A, T5B, T6A, T6B NEED TO BE DISCUSSED ON MAY 7TH
T5A. Do you have a favorable or unfavorable opinion of the Vail Local Housing
Authority?
VERY FAVORABLE;-1
SOMEWHAT FAVORABLE;-2
SOMEWHAT UNFAVORABLE;-3
VERY UNFAVORABLE;-4
HEARD OF THEM BUT NO OPINION;-5
NEVER HEARD OF;-6
REFUSED;-7 [DO NOT READ]
T5B. Do you approve or disapprove of the actions job the Town of Vail is takingdoing
to provideing and secureing available homes to year-round Vail residents?
STRONGLY APPROVE;-1
SOMEWHAT APPROVE;-2
SOMEWHAT DISAPPROVE;-3
STRONGLY DISAPPROVE;-4
UNSURE/NO OPINION;-5
REFUSED;-6 [DO NOT READ]
May 7, 2019 - Page 12 of 115
Magellan ID#: COVAILHOUSE-050119 Vail Local Housing Authority Voter Opinion Survey Page 3 of 7
Field Dates: TBD, 250n, MoE +/- 6.20%, 75 phones/175 online
Magellan Strategies | 1685 Boxelder St. Suite 300 | Louisville, CO 80027
www.MagellanStrategies.com | 303-861-8585
T6A. How familiar would you say you are with the mission of the Vail Local Housing
Authority? Would you say you are…[READ OPTIONS IN ORDER]
VERY FAMILIAR;-1
SOMEWHAT FAMILIAR;-2
NOT TOO FAMILIAR;-3
NOT FAMILIAR AT ALL;-4
REFUSED;-5 [DO NOT READ]
T6B. How familiar would you say you are with the Town of Vail’s mission of providing
and securing homes for year-round Vail residents? Would you say you
are…[READ OPTIONS IN ORDER]
VERY FAMILIAR;-1
SOMEWHAT FAMILIAR;-2
NOT TOO FAMILIAR;-3
NOT FAMILIAR AT ALL;-4
REFUSED;-5 [DO NOT READ]
T7. A resident-occupied, deed-restricted home limits the occupancy of the residence
to a person(s) that make the home their primary residence and are employed a
minimum of 30 hours per week on an annual basis at a business located within
Eagle County.
Do you agree or disagree with the viewpoint that local governments in mountain
resort communities like the Town of Vail should make reasonable efforts to
maintain and increase the supply of available resident-occupied, deed-restricted
homes for year-round residents?
IF AGREE/DISAGREE ASK: And would you say that you strongly
AGREE/DISAGREE with this viewpoint or do you just somewhat
AGREE/DISAGREE?
STRONGLY AGREE;-1
SOMEWHAT AGREE;-2
STRONGLY DISAGREE;-3
SOMEWHAT DISAGREE;-4
UNSURE/NO OPINION;-5
REFUSED;-6 [DO NOT READ]
IF T7 = 1, 2 ASK T8
IF T7 = 3, 4 ASK T9
IF T7 = 5, 6 SKIP TO T10
Formatted: Indent: First line: 0"
May 7, 2019 - Page 13 of 115
Magellan ID#: COVAILHOUSE-050119 Vail Local Housing Authority Voter Opinion Survey Page 4 of 7
Field Dates: TBD, 250n, MoE +/- 6.20%, 75 phones/175 online
Magellan Strategies | 1685 Boxelder St. Suite 300 | Louisville, CO 80027
www.MagellanStrategies.com | 303-861-8585
T8. In your own words being as descriptive as possible, please tell me why you agree
with the viewpoint that local governments in mountain resort communities
should make reasonable efforts to maintain and increase the supply of available
deed-restricted homes for year-round residents.
CAPTURE VERBATIM
SKIP TO T10
T9. In your own words being as descriptive as possible, please tell me why you
disagree with the viewpoint that local governments in mountain resort
communities should make reasonable efforts to maintain and increase the
supply of available deed-restricted homes for year-round residents.
CAPTURE VERBATIM
T10. As you may know, tThe mission of the Town of Vail Town Council/Vail Local
Housing Authority is to maintain and increase the supply of resident-occupied,
deed-restricted homes for year-round Vail residents through the acquisition of
deed restrictions.
They do this with the goal of maintaining and sustaining community in Vail. To
advance their mission, they apply an “all of the above” approach to identifying,
acquiring and building future deed-restricted homes. This is done by researching
and pursuing public-private partnerships, strategic initiatives, innovative
programs and collaboration within the community. Recent examples of
approaches taken include Chamonix [SHAW-MON-EE] Vail Neighborhood, Vail
InDEEeed and the 6 West Apartments.
Now that you have a better understanding their mission, do you think the Town
of Vail Town Council/Vail Local Housing Authority is headed in the right direction
or do you feel they are off on the wrong track?
HEADED IN RIGHT DIRECTION;-1
OFF ON THE WRONG TRACK;-2
UNSURE/NO OPINION;-3
REFUSED;-4 [DO NOT READ]
T11. The Vail Local Housing Authority, working at the direction of in collaboration
with the Vail Town Council, is just beginning to have discussions with the
community to listen, learn and understand what voters think of a possible sales
or property tax increase to fund the housing authority’s mission. Knowing this,
are you willing to supporting a sales or property tax increase to fund the Vail
May 7, 2019 - Page 14 of 115
Magellan ID#: COVAILHOUSE-050119 Vail Local Housing Authority Voter Opinion Survey Page 5 of 7
Field Dates: TBD, 250n, MoE +/- 6.20%, 75 phones/175 online
Magellan Strategies | 1685 Boxelder St. Suite 300 | Louisville, CO 80027
www.MagellanStrategies.com | 303-861-8585
Town Council/Vail Local Housing Authority’s mission of maintaining and
increasing the supply of resident-occupied, deed-restricted homes for year-
round residents in Vail?
YES;-1
NO;-2
UNSURE/UNDECIDED;-3
REFUSED;-4 [DO NOT READ]
IF T11 = YES ASK T12
IF T11 = 2, 3, 4 SKIP TO T13
T12. And would you prefer the tax to fund an increase in the supply of available
homes for year-round residents to be a sales tax or a property tax?
SALES TAX;-1
PROPERTY TAX;-2
UNSURE/UNDECIDED;-3
REFUSED;-4 [DO NOT READ]
IF T12 = 1 ASK T13
IF T12 = 2 ASK T14
IF T12 = 3, 4 SKIP TO T15
T13. In your own words, please tell me why you would support a sales tax rather than
a property tax.
CAPTURE VERBATIM
SKIP TO T15
T14. In your own words, please tell me why you would support a property tax rather
than a sales tax.
CAPTURE VERBATIM
QUESTIONS T15 AND T16 NEED TO BE DISCUSSED ON MAY 7TH
T15. To better understand the cost of a property tax increase to you personally, a 1
mill increase on a residential property in Vail with a value of a half million dollars
[$500,000] would cost a homeowner an additional $36 dollars per year. Knowing
this information, are you more likely to support a property tax increase to fund
the Vail Town Council/Vail Local Housing Authority’s mission?
May 7, 2019 - Page 15 of 115
Magellan ID#: COVAILHOUSE-050119 Vail Local Housing Authority Voter Opinion Survey Page 6 of 7
Field Dates: TBD, 250n, MoE +/- 6.20%, 75 phones/175 online
Magellan Strategies | 1685 Boxelder St. Suite 300 | Louisville, CO 80027
www.MagellanStrategies.com | 303-861-8585
YES, MUCH MORE LIKELY TO SUPPORT;-1
YES, SOMEWHAT MORE LIKELY TO SUPPORT;-2
NO, NOT MORE LIKLEY TO SUPPORT;-3
UNSURE/UNDECIDED;-4
REFUSED;-5 [DO NOT READ]
T16. To better understand the cost of a sales tax increase to you as a
consumerpersonally, the current local sales tax for purchases in the Town of Vail
is four-point zero percent 4.0%. The overall sales tax rate including state and
county taxes is eight-point four percent 8.4%.
The cost of a zero point two-point five percent 0.25% sales tax increase on a
$100- dollar purchase is twenty-five cents. Knowing this information, are you
more likely to support a sales tax increase to fund the Vail Town Council/Vail
Local Housing Authority’s mission?
YES, MUCH MORE LIKELY TO SUPPORT;-1
YES, SOMEWHAT MORE LIKELY TO SUPPORT;-2
NO, NOT MORE LIKELY TO SUPPORT;-3
UNSURE/UNDECIDED;-4
REFUSED;-5 [DO NOT READ]
T17. Finally, are there any thoughts, suggestions or opinions that are positive or
negative regarding local housing for year-round residents that you would like to
share with the Town of Vail Town Council/Vail Local Housing Authority?
CAPTURE VERBATIM
And now I have a few questions for statistical purposes only.
T18. For survey weighting purposes only, are you registered to vote as a Republican,
Democrat, an unaffiliated voter, or some other party?
REPUBLICAN;-1
DEMOCRAT;-2
UNAFFILIATED;-3
OTHER PARTY;-4
REFUSED/NO OPINION/NOT REGISTERED;-5 [DO NOT READ]
T19. Among the follow age groups, which applies to you? Are you between the ages
of….[READ OPTIONS IN ORDER]
18 TO 34;-1
35 TO 44;-2
May 7, 2019 - Page 16 of 115
Magellan ID#: COVAILHOUSE-050119 Vail Local Housing Authority Voter Opinion Survey Page 7 of 7
Field Dates: TBD, 250n, MoE +/- 6.20%, 75 phones/175 online
Magellan Strategies | 1685 Boxelder St. Suite 300 | Louisville, CO 80027
www.MagellanStrategies.com | 303-861-8585
45 TO 54;-3
55 TO 64;-4
65 OR OLDER;-5
REFUSED;-6
T20. What is your gender?
FEMALE;-1
MALE;-2
REFUSED;-3 [DO NOT READ]
THE FOLLOWING TWO QUESTIONS WILL ONLY BE INCLUDED IN THE ONLINE SURVEY
AND ARE FOR DE-DUPING THE ONLINE SAMPLE RESPONSES FROM THE TELEPHONE
SAMPLE RESPONSES
T21. Again, for quality control purposes only, could you please provide your last
name?
CAPTURE VERBATIM
“On behalf of the Town of Vail Town Council and the /Vail Local Housing Authority,
thank you for taking to the time to share your thoughts and opinions with us
regarding local housing. Have a good day/evening.”
May 7, 2019 - Page 17 of 115
To: Vail Town Council
Vail Local Housing Authority
From: George Ruther, Housing Director
Date: May 7, 2019
Re: Long Term Funding Source for Housing Initiatives Talking Points
I. Purpose
This document contains key facts, information and general talking points about the Vail Town
Council and VLHA’s research and exploration of a possible dedicated long funding source for
future resident housing initiatives. This document is an element of the community outreach and
communications plan for gaining input and feedback on the long term funding source initiative.
It is intended to be used when discussing the possibilities of establishing a funding source for
housing with Vail voters and residents.
II. Talking Points – Facts & Information
What are the Current Sources of Funding for Housing in Vail?
Currently, the Town of Vail relies on three primary sources of funding for housing initiatives in
Vail. Those sources include 1) general fund, 2) capital fund, and 3) development impact fees
(commercial linkage and inclusionary zoning). Of these three sources, only development impact
fees are earmarked for increasing the supply of deed-restricted homes in Vail. Presently, the
sources of funding for housing are neither predictable nor consistent
What is the Process for Establishing a Long Term Funding Source for Housing Initiatives
in Vail?
Why is a Long Term Funding Source for Housing Needed?
The availability and affordability of housing remains the #1 most critical issue facing the Vail
community. Funds are needed to address the growing need for housing within the community.
Vail Town Council, through the adoption of the Vail Housing 2027 Strategic Plan, identified an
action step of evaluating a dedicated revenue source to help address the housing needs of the
Vail community. Most importantly, a source of funding is needed which is long -term,
predictable, consistent, and reliable allowing, thereby allowing the Town to initiate development
projects and serve as a source of revenue to service the debt on financial bonds issued for the
creation of housing.
Who will Administer the Funding Source if Approved?
The Town of Vail will most likely oversee and administer any housing funds collected as a result
of this initiative. Various models exist across the country when it comes to housing fund
administration. Some communities rely upon their local housing authority to administer the
May 7, 2019 - Page 18 of 115
Town of Vail Page 2
funds. At this time, that approach is not being considered in Vail. The funds, however, if
approved, would be earmarked and dedicated to efforts which result in achieving the Town’s
housing goal.
What is the Goal for Housing in the Vail Community?
The Vail Town Council adopted the Vail Housing 2027 Strategic Plan in 2016. According to the
Plan, “The Town of Vail will acquire 1,000 additional resident housing unit deed-restrictions by
the year 2027”. When the Plan was adopted, there were 698 deed-restricted homes in Vail.
Since adoption of the plan, the number of deed-restricted homes has increased to 870 homes.
What is the Housing Mission of the Town of Vail/Vail Local Housing Authority?
The mission the Vail Local Housing Authority is to maintain and increase the supply of resident-
occupied, deed-restricted homes for year-round Vail residents through the acquisition of deed
restrictions. Year-round residents, along with their homes, are infrastructure and critical to
maintaining and sustaining Vail as the premier international mountain resort community.
How Does the Town of Vail/Vail Local Housing Authority Achieve Their Mission and
Goals?
The Vail Local Housing Authority achieves their mission by preserving and protecting existing
and future homes for year-round Vail residents by acquiring deed restrictions. To advance their
mission, they apply an “all of the above” approach to identifying, acquiring and building future
deed-restricted homes. This is done by researching and pursuing public-private partnerships,
strategic initiatives, innovative programs and collaboration within the community. Recent
examples of approaches taken include Chamonix Vail Neighborhood, Vail InDEED, and the 6
West Apartments in Edwards.
What Are the Short and Long Term Goals of the Town of Vail/Vail Local Housing
Authority?
The truth is there will always be a need for homes for year-round Vail residents. This applies to
today and 20, 50 and 75 years from now. Meeting this need will always be a challenge, and it
will not be solved by a one single project or initiative. It will be addressed by acquiring,
protecting and preserving existing homes with deed restrictions over time and building new
homes when possible. In December of 2016, the Vail Town Council adopted the Vail Housing
2027 Strategic Plan. This short-term, 10-year plan has the stated goal to acquire an additional
1,000 deed-restrictions by the year 2027.
What is Vail’s Vision for Housing?
The vision for housing in Vail is “Vail is the mountain resort community leader in ensuring the
availability of homes for year-round Vail residents. Year-round residents, along with their
homes, prove critical to maintaining and sustaining the premier international mountain resort
community. In Vail, homes for residents are seen as infrastructure - a community support
system - not unlike roads, bridges, water and sewer and similar services delivered by municipal
government.”
Is the Vail Town Council/Vail Local Housing Authority Proposing an Increase to Sales or
Property Taxes?
Sales tax or property tax increases are but two of several options open to consideration. We
are just beginning to have discussions with the Vail community to measure and understand how
they want to address the lack of housing availability problem for year-round residents. Does the
Vail community think a long term, dedicated funding source for the VHLA is a good idea? If so,
what should that look like and what is an appropriate and reasonable amount. Now is a time for
May 7, 2019 - Page 19 of 115
Town of Vail Page 3
listening to and learning from the thoughts of Vail residents. We want to know what everyone in
the Vail community thinks, through an open and collaborative conversation. That is our current
approach before recommending anything to the Vail Town Council.
What is the Annual Cost to a Vail Homeowner From a 1 Mill Property Tax Increase?
The annual cost of a 1 mill increase for a home worth $100,000 is $7.20.
The annual cost of a 1 mill increase for a home worth $500,000 is $36.
The annual cost of a 1 mill increase for a home worth $1,000,000 is $72.
What is the Annual Cost to a Vail Commercial Property Owner From a 1 Mill Property Tax
Increase?
The annual cost of a 1 mill increase for a commercial property worth $100,000 is $29.
The annual cost of a 1 mill increase for a commercial property worth $500,000 is $145.
The annual cost of a 1 mill increase for a commercial property worth $1,000,000 is $290.
How Much Funding Would be Raised by a 1 Mill Property Tax Increase?
A 1 mill increase would raise a total of $1,171,812.
Of the total, $827,000 would come from residential properties.
Of the total, $327,000 would come from commercial properties.
Of the total, $17,795 would come from vacant land properties.
How Much Funding Would be Raised by Increasing the Sales Tax?
The current local sales tax for the Town of Vail is 4.0% and raises about $27 million dollars
annually. The overall sales tax rate including state and county taxes is 8.4%
A .25% sales tax increase would raise approximately $1,741,921 a year.
A .50% sales tax increase would raise approximately $3,483,842 a year.
A .75% sales tax increase would raise approximately $5,225,763 a year.
How Much Funding Would be Raised by Increasing the Lodging Tax?
The current Vail Lodging Tax is 1.4% and funds the Vail Local Marketing District and raises
approximately $3.3 million dollars annually.
A .25% lodging tax increase would raise approximately $589,826 a year.
A .50% lodging tax increase would raise approximately $1,179,653 a year.
What Additional Funding Options are Being Considered?
The Town of Vail is currently measuring the performance of both commercial linkage and
inclusionary zoning. Each of these is a regulatory tool intended to mitigate the net new demand
for housing as a result of new residential and commercial development in Vail. Most often
characterized as a “keep up” measure, these tools are reactionary in nature and only yield new
housing when a need is generated by new development. By law, these tools can not be used to
“catch up” with already existing demands. As a result, the Vail Town Council has asked the
Town’s Housing Department to analyze and evaluate options for improving the performance of
both inclusionary zoning and commercial linkage. In the end, improvements to both inclusionary
zoning and commercial linkage obligations could be additional sources of funding for housing.
How Would the Housing Funds be Spent?
If a long term funding source for housing initiatives is identified and supported the funds
collected would be earmarked exclusively to maintain and increase the supply of deed-restricted
homes for year-round Vail residents. The funds could not be used to support other Town-
May 7, 2019 - Page 20 of 115
Town of Vail Page 4
sponsored initiatives such as special events, environmental initiatives, parking and
transportation, etc. Instead, the monies collected would go to funds housing programs and
initiatives such as Vail InDEED, new housing developments (i.e. Chamonix Vail, Arosa Duplex),
down valley public/private partnerships (i.e. 6 West Apartments), Timber Ridge redevelopment,
land banking and land acquisitions opportunities, and the Town’s Buy Down Program.
How Much Money is Needed?
What is a Deed-Restrictions?
How Do Deed-Restrictions on Homes Benefit the Greater Vail Community?
What are the Terms of a Resident-Occupied, Deed-Restriction?
What is the Economic Value of Deed-Restricted Homes in Vail?
What are the Projected Needs for Housing in the Greater Vail Community?
What has been the Average Spending per Year on Housing in Vail during the Previous 5
Years (2014-2018)?
May 7, 2019 - Page 21 of 115
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Betty Ford Alpine Garden Program Overview
P RE S E NT E R(S ): Nicola Ripley, Betty Ford Alpine Garden Executive Director
B AC K G RO UND: The Betty Ford Alpine Gardens will present an overview of their programs, a
brief summary of their fundraising efforts and the organizations current financials.
AT TAC H ME N TS:
Description
Betty Ford Alpine Garden Presentation
May 7, 2019 - Page 22 of 115
BETTY FORD ALPINE GARDENS
TOWN OF VAIL PRESENTATION
7 MAY 2019
May 7, 2019 - Page 23 of 115
#2 Trip Advisor –Things to do in Vail (1st is skiing Vail Mountain)
AARP Bucket List #6 Visit Vail and walk through Betty Ford Alpine Gardens
2018 Non Profit of the Year Vail Valley Partnership
May 7, 2019 - Page 24 of 115
Plant Select Garden of the Year 2018
May 7, 2019 - Page 25 of 115
100,000 visitors enjoyed the Gardens
$11 million benefit to Vail’s summer economy (VVF 2013)
May 7, 2019 - Page 26 of 115
Butterfly Launch – May 2018 3rd graders from all Eagle County Schools
May 7, 2019 - Page 27 of 115
Yoga – 3 mornings a week
May 7, 2019 - Page 28 of 115
May 7, 2019 - Page 29 of 115
Docent tours – public 3 times a week
Private tours throughout season
Tauk tours weekly May 7, 2019 - Page 30 of 115
Summer Social Events: Member Breakfast and Fashion
Show
Tea on the Terrace
Garden Soiree
May 7, 2019 - Page 31 of 115
Horticultural Therapy
May 7, 2019 - Page 32 of 115
Educational Exhibits – 15K CSE funding
H2O = Life! Year of Rivers
TOV survey – One of the highest Net Promoter Scores
H2O = Life
Patrick Dougherty Photo Exhibit
Wentscope
Apres at the Gardens
May 7, 2019 - Page 33 of 115
Silk Road Garden – Nick visited Uzbekisatn and Tajikistan
May 7, 2019 - Page 34 of 115
Children’s Garden Upgrades
May 7, 2019 - Page 35 of 115
Alpine Wildflower Finder App – 200 records and counting
May 7, 2019 - Page 36 of 115
Conservation and Research
Penstemon debilis – Anvil Points Astragalus debequaeus - Rifle
Penstemon harringtonii ID training
May 7, 2019 - Page 37 of 115
Restore the Gore in Ford Park
May 7, 2019 - Page 38 of 115
•60 Active Volunteers
•More than 2000 hours
•Gardens, Gift Shop, Events, Docents May 7, 2019 - Page 39 of 115
Almost 400 participants in both guided and self-guided snowshoe tours
May 7, 2019 - Page 40 of 115
Staff:
Executive Director –Nicola Ripley
Curator of Plant Collections –Nick Courtens
Development Director –Melissa Ebone
Education Director –Nanette Kuich
Operations Manager –Ellen Lorenz
Gift Shop Manager –Susan Swimm
Horticulturist –Colin Lee
Marketing & Events Manager –Casey Willis
Volunteer Coordinator –Jeri Powles
Education Assistant –Claire Pirio
May 7, 2019 - Page 41 of 115
Coming 2019 EXPOSED: Secret Life of Roots
From the US Botanic Garden in DC
May 7, 2019 - Page 42 of 115
May 7, 2019 - Page 43 of 115
New entry garden $70,000
May 7, 2019 - Page 44 of 115
New Interpretation –Susan and Harry Frampton
May 7, 2019 - Page 45 of 115
May 7, 2019 - Page 46 of 115
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May 7, 2019 - Page 49 of 115
Betty’s Farmers Market
May 7, 2019 - Page 50 of 115
2019 North American Botanic Garden Strategy for Alpine
Plant Conservation
May 7, 2019 - Page 51 of 115
Building the Endowment – Bristlecone Pine Endowment Campaign
“Longevity, Resilience, Beauty”
Goal $3 million
$1 million Pete and Pat Frechette
$125,000 Kirsten Liebhaber Library
$450,000 Liebhaber/Fritch matching challenge
$150,000 Borgen Family Foundation
$60,000 Gillett
Currently $2, 076,000
May 7, 2019 - Page 52 of 115
9%
37%
22%
6%
17%
9%
2019 Budget Income
Town of Vail - operating
Individual donations
Earned income/memberships
Grants
Gift shop net
Endowment
Annual Operating Budget 2019 $1,300,000.00
Fixed assets/improvements almost $8 million
May 7, 2019 - Page 53 of 115
THE FUTURE?
•Continue building endowment to ensure the future of the Gardens
•Continue high level educational themes/exhibits
•Master plan for the Gardens in Ford Park and more garden area
renovations
•Nature Center area? Public private partnership?
•National conservation effort to preserve alpine flora, partnerships
government and private.
May 7, 2019 - Page 54 of 115
THANK YOU
May 7, 2019 - Page 55 of 115
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: 2018 Year End I nvestment Report
P RE S E NT E R(S ): K athleen Halloran, F inance Director
AC T IO N RE Q UE S T E D O F C O UNC I L: I nformational Only
B AC K G RO UND: S ection 2-2-8 of the Town Code requires an annual presentation of the town's
investment report, which is also provided as a written report each quarter.
AT TAC H ME N TS:
Description
YE Invest
May 7, 2019 - Page 56 of 115
2018 INVESTMENT REPORTTown Council | May 7, 2019May 7, 2019 - Page 57 of 115
1. Safety 2. Liquidity 3. YieldTown Council | Finance | 5/7/2019POLICY OBJECTIVES | Investment PolicyMay 7, 2019 - Page 58 of 115
Town Council | Finance | 5/7/20192018 INVESTMENT RESULTS | YieldYear-end Treasury yields exceeded prior year ratesThe Federal Reserve raised interest rates four times during 2018, which helped to boost Treasury yields 3 Mos. 6 Mos. 1 Yr. 2 Yr. 5 Yr.Dec 20182.45% 2.56% 2.63% 2.48% 2.51%Dec 20171.39% 1.53% 1.76% 1.89% 2.20%0.00%0.50%1.00%1.50%2.00%2.50%3.00%3 mo 6 mo 1 yr 2 yr 5 yrTREASURY YIELDSMay 7, 2019 - Page 59 of 115
Town Council | Finance | 5/7/20192018 INVESTMENT RESULTS | Comparison to Treasury1 year Treasury was up year over year by 0.87% Town’s average yield increased by 70 basis points since the first quarterWhile TOV didn’t keep up with Treasury yield, $1M of investment income double from 2017Q1 Q2 Q3 Q41 Yr Treasury 2.09% 2.33% 2.59% 2.63%Town of Vail 1.00% 1.40% 1.40% 1.70%0.00%0.50%1.00%1.50%2.00%2.50%3.00%Q1 Q2 Q3 Q4YIELD COMPARISONMay 7, 2019 - Page 60 of 115
Town of Vail | Finance | 5/7/20192018 INVESTMENT RESULTS | Investment MixColorado Pool, 9%CD's, 15%Gov't Securities 42%Cash, 34%December 31, 2017$67.1MGov't Securities 26.8M31%CD's 15.7M18%Colorado Investment Pool 28.1M32%Cash 16.3M19%December 31, 2018$87.0MMay 7, 2019 - Page 61 of 115
Town of Vail | Finance | 5/7/20192018 INVESTMENT RESULTS | Maturity< 1 Yr, 48%1 ‐2 Yrs, 6%2 ‐5 Yrs, 36%> 5 Yrs, 10%December 31, 2017< 1 year56%1‐2 years14%2‐5 years21%>5 years9%December 31, 2018May 7, 2019 - Page 62 of 115
Expect a stable interest rate environment in 2019Stick to our investment policy objectives: safety, liquidity and yield Continue to manage investment mix Make strategic decisions for use of cash for capital projects as appropriateTown of Vail | Finance | 5/7/20192019 INVESTMENT STRATEGY May 7, 2019 - Page 63 of 115
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Public Works/Transportation Shop P roject Update
P RE S E NT E R(S ): Greg Hall, Public Works Director
AC T IO N RE Q UE S T E D O F C O UNC I L: Staff is providing Town Council information regarding
next steps on the Public Works Shop project.
B AC K G RO UND:
The purpose of this item is to:
Provide Town Council an update on the Public Works Shop Masterplan work product to date.
Provide Town Council information on next steps regarding the Public Works Shop Project.
S TAF F RE C O M M E ND AT IO N: Provide any input into the elements of the work to date and any
direction in preparation of the information to be provided for the J une meeting to discuss the
phasing and Phase 1 project prioritization.
AT TAC H ME N TS:
Description
Staff Memo
May 7, 2019 - Page 64 of 115
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May 7, 2019 - Page 65 of 115
Town of Vail Page 2
At the February 19, Town Council meeting the Masterplan was reviewed by the council, as the
owner of the property in anticipation of submitting the plan to the Planning and Environmental
Commission for review.
II. MASTERPLAN WORK TO DATE
The town staff and the design team headed up by the architectural firm of Victor Mark
Donaldson has since late last summer, been interviewing users and other stakeholders
regarding the Town of Vail shop parcel. These include:
Vail Public Works divisions of
o Streets,
o Fleet,
o Facilities,
o Parks,
o Administration, and
o Transit.
In addition, the following town departments were interviewed regarding future needs.
Vail Police,
Vail Fire,
Housing Department,
Information Technology Department,
Environmental Sustainability, and the
Town Manager.
Vail Recreation was also interviewed regarding potential needs.
Significant Items identified are as follows:
Streets, Carpentry, and Landscape shops/bays needs thorough expansion
Equipment and employee parking
Maximize employee housing opportunities
Covered cold storage
Snow Dump expansion
Electrical system upgrades (due to expansion and electric bus charging)
Significant Photovoltaic arrays both rooftop and ground mount
Frontage Road turn lanes/tunnel widening
Addition of lower level restrooms
Training room, office, and lunchroom renovation
Elevator
Utility evaluation and possible upgrades to sewer lift station and water and gas main
capacity
Replacement of event staging to free up Charter bus lot use
Rock fall and debris flow mitigation
Additional Storage for other department vehicles and needs
Landscape enhancements on berm for visual screening
Wildlife impacts
A review of existing building systems, such as Electrical, Mechanical, Structural, along with
outside consultants looking at future capacities, as well as site constraints were analyzed.
May 7, 2019 - Page 66 of 115
Town of Vail Page 3
These include utility companies and limitations on capacity (current sanitary sewer lift station),
geologic hazard analysis, traffic counts and CDOT access thresholds, and wildlife impacts.
Various site/building options were reviewed to meet the program desires and create potential
opportunities for other desired uses. Each option was provided in a phased concept. Pros and
cons were reviewed regarding each option or future phases and potential consequences
discussed.
The Masterplan is the guiding document in reviewing of all development applications for the
Town Public Works Site. Each specific project will be a separate application and will need to
meet the criteria of the town code as well as the approved Masterplan
The Masterplan was submitted to the PEC for review and received a 5-0 vote on April 22,
recommending adoption by the Vail Town Council. The masterplan adoption resolution is slated
for the evening meeting.
III. NEXT STEPS
The town has contracted with Sunsense Solar in Carbondale to provide a site specific feasibility
study of the various solar opportunities at the Public Works site. The feasibility will provide
analysis with regard to both cost and design options of various solar applications as well
analysis of the varying production capabilities.
The town has met with Holy Cross Energy staff regarding the solar system interface and solar
investment options.
The masterplan was reviewed by a wildlife biologist with regard to impacts and, have included
general mitigation measures regarding the plan. In addition the plan requires site specific wildlife
study be performed at time of development of the utility grade solar. As well as site specific
wildlife study be performed in development of significant housing options which remove and
redeveloping either the PW admin building or the existing Buzzard Park housing.
The town has contacted CDOT regarding the bridges over I-70 and has contracted with a bridge
engineer to study options to provide an improved access under the interstate. These study
options will be discussed with CDOT for viability and cost estimates will be provided.
Our consultants continue to work with CDOT to determine the threshold trigger of traffic
generation which requires the construction of the left-hand turn lane on the South Frontage
Road. The current turning movements exceed the requirement, however a redevelopment
requires a twenty percent increase to trigger the improvements. In addition, the town has
contracted with a local survey company to collect detailed topographical information to
understand the impacts to both I-70 and Gore Creek and to refine the cost of a left turn lane.
Staff is refining the design options and obtaining cost estimates for each phase and building
option presented in the February meeting. The staff is preparing to return to the council in June.
The council will be asked to prioritize the first phase of the shop project and specific building
structural scenarios regarding both the initial phase and subsequent future expansion
possibilities. The discussion will be supplemented by the costs of each item. The prioritization
will allow the council to make informed decisions regarding the public works shop project.
May 7, 2019 - Page 67 of 115
Town of Vail Page 4
As the Public Works Shop project Phase I process moves forward, the Town Council will have
opportunities to provide feedback and direction to staff as outlined below.
Approval of a masterplan by resolution based on PEC recommendations.
Prioritize Phase I improvements based on schematic designs and cost estimates
Review of Phase I design elements as the design evolves through project development.
Review as the owner the development applications for both PEC and DRB submittal.
Complete Town of Vail entitlement process for Phase I
Bid Phase I construction phase
Town Council award construction contract for Phase I improvements
IV. ACTION REQUESTED
Staff is providing Town Council information regarding next steps on the Public Works Shop
project.
V. STAFF RECOMMENDATION
Provide any input into the elements of the work to date and any direction in preparation of the
information to be provided for the June meeting to discuss the phasing and Phase 1 project
prioritization.
May 7, 2019 - Page 68 of 115
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Ted Kindel P ark and Mill Creek Court B uilding joint snowmelt project
P RE S E NT E R(S ): Greg Hall, Public Works Director
AC T IO N RE Q UE S T E D O F C O UNC I L: Town Council provide direction regarding town
participation and allocation of funds in the first supplemental of 2019, if approved.
B AC K G RO UND:
The purpose of this item is to:
P rovide Town Council information regarding a request f or a joint snowmelt project between the Mill
Creek Court Building and the Town of Vail, specifically Ted Kindel P ark.
P rovide direction regarding town participation and allocation of funds in the first supplemental of
2019, if approved.
S TAF F RE C O M M E ND AT IO N: Staff recommends the town participate in the project, and
budget $125,000 in the first budget supplemental. The staff would return in the future with a
contract between Mill Creek Court A ssociation and the Town of Vail in a form approved by the
Town Attorney for approval by the Town Council.
AT TAC H ME N TS:
Description
Staff memo
Attachment
May 7, 2019 - Page 69 of 115
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May 7, 2019 - Page 70 of 115
Town of Vail Page 2
II. COST AND BUDGET REQUEST
The association received two bids and a third bidder did not provide final pricing. The low
responsible bid was a total of $261,500. The town has reviewed the bids and the proposed
cost share based on the square footage of each party. The Mill Creek Court Association portion
of the project is $145,668 and the Town of Vail is $115,832. The association would contract
with the contractor and manage the project, the town would then pay for its portion of the
project. The on going operating cost is estimated to be approximately $3050/year.
III. ACTION REQUESTED
Town Council provide direction regarding town participation and allocation of funds in the first
supplemental of 2019, if approved.
IV. STAFF RECOMMENDATION
In discussing the initial proposal with various town staff, it was recommended the town
participate in the project. The walkway provides direct access to businesses in Vail Village,
almost all having snowmelt, these are the few which do not have snowmelt access. In reviewing
accident history, the town has received claims for slip and falls on both the stairs and the sloped
portion of the walkway on town property which connects to Gore Creek Drive. The project does
not require the town heat plant be used which is at capacity. A downside is the addition of snow
melted areas. The town staff is prepared to work on the larger issue of offsetting the
environmental impacts of the snowmelt system more holistically. The costs received are in line
with costs the town has received for very similar work, most recently the walkway next to the
First Chair last fall.
Staff recommends the town participate in the project, and budget $125,000 in the first budget
supplemental. The staff would return in the future with a contract between Mill Creek Court
Association and the Town of Vail in a form approved by the Town Attorney for approval by the
Town Council.
V. ATTACHMENT
a. Site Plan
May 7, 2019 - Page 71 of 115
May 7, 2019 - Page 72 of 115
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: D R B / P E C Update
P RE S E NT E R(S ): Chris Neubecker, P lanning Manager
AT TAC H ME N TS:
Description
April 17, 2019 D R B Meeting Results
April 24, 2019 P E C Meeting Results
May 7, 2019 - Page 73 of 115
D E S IG N R E V IE W B O AR D
April 17, 2019, 3:00 PM
Town Council C hambers
75 S. Frontage Road - Vail, Colorado, 81657
1.Call to Order
Present: J ohn Rediker, Doug Cahill, David Campbell, Peter Cope
Absent: Bill Pierce
2.Project Orientation
2.1.2:00 P M
3.Site Visits
3.1.1517 Vail Vailley Drive Unit 2 - Breco Holdings LLC
3.2.2699 Davos Trail - Fischer Duplex
3.3.2698 Cortina Lane - Scheidegger Residence
4.Main Agenda
4.1.D R B19-0073 - Scheidegger Residence
Final review of a new construction (single family)
Address/Legal Description: 2698 Cortina Lane/Lot 11, Block B, Vail Ridge
Subdivision
Applicant: Benno Scheidegger, represented by Berglund Architects
Planner: Ashley Clark
1. The D RB approval shall not be final until the Planning and
Environmental Review Commission approves a variance for the
driveway angle entry associated with this application.
David Campbell moved to approve with conditions. J ohn Rediker seconded
the motion and it passed (4-0).
Absent:(1)Pierce
4.2.D R B19-0017 - Breco Holdings L LC
Final review of new construction
Address/Legal Description: 1517 Vail Valley Drive/Lot 12, Block 3, Vail Valley
Filing 1
Applicant: Breco Holdings L L C, represented by K H W ebb Architects
Planner: J onathan Spence
J ohn Rediker moved to table to May 1, 2019. David Campbell seconded the
May 7, 2019 - Page 74 of 115
motion and it passed (4-0).
Absent:(1)Pierce
4.3.D R B19-0096 - Scorpio Condominiums
Final review of a change to approved plans (re-roof)
Address/Legal Description: 131 W est Meadow Drive / Lot D1, Vail Village
Filing 2
Applicant: Scorpio Condominiums, represented by Pierce Architects
Planner: J onathan Spence
J ohn Rediker moved to table to May 1, 2019. David Campbell seconded the
motion and it passed (4-0).
Absent:(1)Pierce
4.4.D R B19-0075 - F R18 Holdings L LC Residence
Conceptual review of a remodel
Address/Legal Description: 366 Forest Road Unit A/Lot 2, Block 1, Vail
Village Filing 3
Applicant: FR18 Holdings L L C, represented by Kh Webb Architects
Planner: Erik Gates
4.5.D R B19-0082 - Fischer Residence
Conceptual review of a new duplex
Address/Legal Description: 2699 Davos Trail/Lot 16, Block B, Vail Ridge
Subdivision
Applicant: Paula K. Fischer Revocable Trust, represented by Scott S.
Turnipseed A I A
Planner: Chris Neubecker
5.Staff Approvals
5.1.D R B19-0069 - Low-Zarda Residence
Final review of an exterior alteration (door/window)
Address/Legal Description: 2958 South Frontage Road W est Unit C3/Lot 4,
Block 5, Vail I ntermountain Development Subdivision
Applicant: Valerie Low-Zarda, represented by Renewal by Anderson
Planner: Erik Gates
5.2.D R B19-0074 - W est Lupine LL C Residence
Final review of a changed to approved plans (rev to sides A/B)
Address/Legal Description: 3796 Lupine Drive Units A & B/Lot 7, Bighorn
Subdivision 2nd Addition
Applicant: West Lupine L L C, represented by West Lupine, LLC
Planner: Chris Neubecker
5.3.D R B19-0079 - Schloss Residence
Final review of a change to approved plans (A C unit)
Address/Legal Description: 4682 Meadow Drive Unit D12/Mountain Meadow
May 7, 2019 - Page 75 of 115
Condominiums
Applicant: Henry & Elizabeth Schloss, represented by Downs Mechanical
Planner: Erik Gates
5.4.D R B19-0080 - Timber Falls Condominiums
Final review of an exterior alteration (retaining wall)
Address/Legal Description: 4459 Timber Falls Court/Timber Falls
Condominiums
Applicant: Timber Falls Condominiums, represented by Great Divide
Construction, I nc.
Planner: J onathan Spence
5.5.D R B19-0084 - W estwind 408 LL C
Final review of an exterior alteration (vent)
Address/Legal Description: 548 South Frontage Road West Unit 408/First
Westwind
Applicant: Westwind 408 L L C, represented by Heid Remodeling &
Construction
Planner: Chris Neubecker
5.6.D R B19-0085 - Alpenrose
Final review of a change to approved plans (deck railing)
Address/Legal Description: 100 East Meadow Drive Unit 18/Lot O, Block
5D, Vail Village Filing 1
Applicant: Nico Vail I nc., represented by Rocky Mountain Construction
Group
Planner: J onathan Spence
5.7.D R B19-0086 - Guske Residence
Final review of an exterior alteration (dryer vent)
Address/Legal Description: 4610 Vail Racquet Club Drive Unit 23/Vail
Racquet Club Condominiums
Applicant: Sarah Guske, represented by J L M Construction Solutions
Planner: Ashley Clark
5.8.D R B19-0091 - Maxicale Corp Residence
Final review of a tree removal
Address/Legal Description: 596 Forest Road/Lot 4, Block 1, Vail Village
Filing 6
Applicant: Maxicale Corp, represented by Vail Valley Tree Service
Planner: J onathan Spence
5.9.D R B19-0092 - Four Seasons
Final review of an exterior alteration (French doors/chimney cap)
Address/Legal Description: 1 Vail Road Unit 5104/6104/Lot A-C, Vail Village
Filing 2
Applicant: Ex Vail LLC, represented by OZ Architecture
Planner: Erik Gates
May 7, 2019 - Page 76 of 115
5.10.D R B19-0099 - Manchester Residence
Final review of a change to approved plans (deck/roof)
Address/Legal Description:
2794 Snowberry Drive/Lot 16, Block 9, Vail I ntermountain Development
Subdivision
Applicant: Last Ridge Development Corp, represented by I ntention
Architecture
Planner: J onathan Spence
5.11.D R B19-0103 - Town of Vail
Final review of new construction (add paver apron)
Address/Legal Description: 75 South Frontage Road W est / Unplatted - TOV
Administration Building
Applicant: Town of Vail
Planner: J onathan Spence
5.12.D R B19-0104 - Town of Vail
Final review of new construction (replace pavers/snowmelt)
Address/Legal Description: 241 East Meadow Drive / Tract B & C, Vail
Village Filing 1
Applicant: Town of Vail
Planner: J onathan Spence
The applic ations and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South
Frontage Road. The public is invited to attend the project orientation and the site visits that
precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of
items are approximate, subject to c hange, and cannot be relied upon to determine at what time
the Design Review Board will c onsider an item. Please call 970-479-2138 for additional
information. Sign language interpretation available upon request with 24-hour notification, dial
711.
May 7, 2019 - Page 77 of 115
P L ANNING AND E NV IRO NM E NTAL C O M M I S S IO N
April 22, 2019, 1:00 P M
Town C ouncil C hambers
75 S . F rontage Road - Vail, Colorado, 81657
1.Call to Order
Present: Brian Gillette, Rollie Kjesbo, Ludwig Kurz, K aren Perez, Brian
Stoc kmar
Absent: Pam Hopkins, J ohn-Ry an Lockman
2.S ite Visits
2.1.1309 Elkhorn Drive - Town of Vail Public W orks
2.2.224/226 Forest Road
454 Beaver Dam Road
54 Beaver Dam Road/95 Forest Road
2.3.706 Forest Road - Ostling Residence
3.Main A genda
3.1.A request for review of Minor Subdivision, pursuant to S ec tion 13-4, Minor
Subdivisions, Vail Town C ode, to allow for removal of the platted building
envelopes, loc ated at 694 and 670 Forest Road /Lots 7 and 8, Block 1, Vail
Village Filing 6, and setting forth details in regard thereto. (PEC19-0009)
20 min.
Applicant:Frances Biszantz & LSC 27 LLC, represented by Mauriello
Planning Group
Planner:J onathan S penc e
Planner Spence introduc ed the project. Staff agrees with the history
presented by Mauriello. Staff is in support of this subdivision.
Dominic Mauriello, (Applicant) disc ussed the property history. Applicant
presented slides showing the properties. Purpose of the subdivision is to
eliminate envelopes c reated in 1997. No plans to build or alter properties at
this time. Applicant c ontinued with the development history. Notably, staff
and P E C in 1997 required the building envelopes, despite no c ode
requirement for it. P lat note restricted most everything to be built within the
envelopes.
Gillette: Asked if construction would conform to current setback
requirements?
Applic ant: No, when initially built a setback varianc e was allowed.
Gillette: How are the building envelopes more restric tive than the setbac ks?
Perez: Concurred and asked if the footprints were c reated with respec t to
lot size and coverage requirements.
Applic ant: That may be, but people have been able to build with more
flexibility due to not having these envelopes. Asks to be treated the same
May 7, 2019 - Page 78 of 115
as every one else.
Gillette: I s the only enc roachment in the front setbac k? Garage only ?
Applic ant: Suspects more than the garage is in the front setbac k, but it
was approved legally with a varianc e back in the day. W hen first
constructed, Applicant suspec ts that garages could be allowed in the front
setbac k.
Spenc e: Staff would not allow the garage placement outside the building
envelope without an amendment to the plat.
Gillette: W as the intent of the envelopes to constrain the bulk and mass?
Applic ant: This may be the c ase, but doesn’t think there was a direc t link
established to bulk. W ithout the envelopes, P E C and D RB could still deny
based on such concerns. Reiterated fairness with surrounding properties.
Mauriello: Speaking to the criteria for the subdivision application and how
the proposed subdivision complies. All surrounding lots are zoned the
same and have consistent size and shape. Neighboring property has
submitted a letter stating their support for this change
Public Comment: None
Perez: Understands the goal of the applicant, but feel like this is
bootstrapping. Building envelopes are generally done for spec ific reasons.
These lots transferred GRFA and other requirements between each other
and the envelopes were a c ondition of this. I n context of the history, this
may be a grant of spec ial privilege. Building envelope is in proportion with
the size of the lots.
Applic ant: The two lots that ended up being created in 1997, but the lots
were conforming to the c ode regardless.
Spenc e: Since GRFA allowances sc ale with lot size, the ultimate transfer
of GRFA was a small amount.
Gillette: Somewhat torn on this. However, since any development has to go
back to boards for review anyway, he is in favor.
Kurz, Kjesbo, and S toc kmar also c oncur with staff.
Ludwig Kurz moved to approve. Brian Gillette seconded the motion and it
passed (4-1).
Ayes:(4)Gillette, Kjesbo, Kurz, Stockmar
Nays:(1)P erez
Absent:(2)Hopkins, Lockman
3.2.A request for the review of varianc es from Section 12-6D -9-6 Setbacks,
Vail Town Code, in acc ordance with the provisions of Section 12-17-1,
Variances, Vail Town Code, to allow for variances to the front setbac k of 20
feet to fac ilitate the redevelopment of both east and west units, located at
706 Forest Road Units A & B/Lot 9, Vail Village Filing 6, and setting forth
details in regard thereto. (P EC19-00010)
20 min.
Applicant:Paul & D anita Ostling, represented by Mauriello Planning Group
Planner:Ashley Clark
Planner Clark introduc ed the project
Clark: Directed commissioners to the memo to see all proposed c hanges.
May 7, 2019 - Page 79 of 115
Small c orrection that the primary and sec ondary units were switc hed in the
memo, everything else is correc t. Two previous varianc es for the property
exist on the property. One had a condition that no further enc roachment
into rear setback would oc cur. Provided surrounding property context with
regard to other variances provided.
Clark: Staff could not support the idea that this lot is unique to the
surrounding lots. A ll lots are long and have an extensive amount of steep
slope hazard. Staff rec ommends denial of the variance.
Dominic Mauriello (A pplic ant): I ntroduced the project team. Presented
current c onditions of the lot and properties. Presented proposed designs
for redevelopment. Presented the history of the property, whic h was built
when front setback requirement was smaller. This lot has also received
front and side setbac k varianc es. Plan is to demolish the secondary unit
and redevelop the primary unit to matc h later. The change will result in less
GRFA in the front setback. Stated that D RB was happy with the
arc hitectural direction. Nothing proposed will come out any further than the
front deck. Detailed what is being removed and added to the front setbac k.
Gillette: I f this is a teardown and rebuild, why can’t it all be rebuilt in the
meeting the setbac k?
Mauriello: The steep slopes in the back yard push the property forward.
The unit may be able to be pushed back, but the units will be inc onsistent
with secondary unit being visibly pushed back in comparison to the
primary unit.
Mauriello: Detailed what is being added and removed from the east
setbac k. Presented a number of slides showing the proposed c hanges to
the building footprint and dec ks. To build further up the hill would require
signific ant expense and exc avation. Applic ant argues that the number of
surrounding homes (5+) that have had front setback variances due to the
slopes shows that this would not be a spec ial privilege.
Perez: Had a question regarding existing setbacks along the street where
this lot is located.
Planner Clark was able to provide this information in her memo.
There is a letter of support from a neighboring property
Public Comment: None
Kjesbo: The goal should be to minimize the varianc e. However, on the east
side of the property the enc roachment will be worse. Has an issue with the
east side setback. Likes what is being proposed on the front. I s livable
square footage moving further out front?
Mauriello: No
Gillette: I n support. S hould be c omparing this property to those that don’t
have the steep slope hardship. This kind of proposal is what variances are
for.
Kurz: Split. Has conc erns about this becoming more non-conforming than
it already is. Since one side will be more c onforming and one less, isn’t
sure whether approval would be worth it to the town. Leaning toward voting
in favor.
May 7, 2019 - Page 80 of 115
Neubecker: I t is the commission’s job to interpret whether this applic ation
fits the c ode criteria. W hether the town will look better with this proposal is
less of a concern for the commissioners. Please foc us decision on the
variance c riteria.
Perez: Also somewhat torn. Has an issue with this not being necessary for
the property. Looking at other properties c an be good, but is a bit of a red
herring in this case. The conditions of past variance approvals were very
clear that the setbac ks should not be pushed further. Feels this would be a
special privilege.
Stoc kmar: Has gone back and forth. The commission has tight constraints
to work in. This is not a unique issue to the area sinc e surrounding lots
have fac ed similar issues. Ultimately feels this is not unique bey ond the
shared hardship that most properties have on that street.
Mauriello: Compared to everything else in the same zoning distric t, these
conditions are quite unique.
Gillette: I f every property on the street got variances, why is this varianc e
locally unique and a grant a spec ial privilege?
Perez: Argues that y ou need to look at the property on its own. Also,
variances should be granted as narrowly as possible.
Stoc kmar: Still does not see all necessary criteria being met.
Mauriello: Sees that all the other houses have been able to get this to work.
Perez: This property c ould be made to have a smaller varianc e, however.
Mauriello: All properties on this street c ould have built something without
variances, but they were building properties appropriate to the
neighborhood. Could still ask for and potentially get a variance even if this
was a teardown and rebuild.
Perez: Agrees that a varianc e could be given, but doesn’t feel this
variance is truly nec essary.
Stoc kmar: You have been able to pull back from the west, but enc roach on
the east. Acknowledges that the slope is different on each side but
expresses discomfort with this approach. I t is time to call the question.
Perez moved to call the question, Kurz seconded.
Applic ant: Requests a tabling and asks for direction from the c ommission.
Kurtz: I t is not appropriate for the c ommission to give direc tion, but tabling
is ok.
Perez and Kurz remove their motion to call.
Ludwig Kurz moved to table to May 13, 2019. Karen Perez sec onded the
motion and it passed (5-0).
Absent:(2)Hopkins, Lockman
3.3.A request for a recommendation to the Vail Town Counc il, pursuant to
Section 12-3-7, Amendment, Vail Town Code, concerning an update to the
Master Plan for the Public W orks D epartment site, Unplatted, Section: 9
Township: 5 Range: 80 P C L I N N1/2NE1/4-N1/2NW 1/4, loc ated at 1309
90 min.
May 7, 2019 - Page 81 of 115
Elkhorn Dr. and setting forth details in regard thereto. (P E C19-0006)
Applicant:Town of Vail
Planner:Chris Neubecker
Planner Neubecker introduced the projec t and introduced the Public
W orks Director, Greg Hall, and arc hitect representatives, C hris J uergens
and Mark Donaldson.
Neubecker: The goal of this application is to update the old Master Plan.
W ants to give a formal hearing for the P E C and to point out c hanges
sinc e the last work session to the P E C. Also wants to take in suggestions
and changes from the c ommunity and the P E C. Master Plan assesses
future growth and needs for Public W orks. There was a review of existing
conditions, natural and built environments on the site, zoning, hazards, as
well as wildlife habitat. Town feels there is an opportunity to add more
employ ee housing on the site. Also an opportunity to install solar panels to
offset the Town’s energy use. There are also proposed improvement to
transportation concerns, recommendations in the Plan on wildlife, and a
phasing timeline.
Neubecker: Presented the proposed analy sis and layout of the site on
overhead slides. There is some wildlife habitat range on the east side of
the property, so this will need to be considered throughout the process.
Talked about the conditions and need related to transportation. He
disc ussed the needs for administrative offic es. Site is oriented well for
solar energy and the Town plan recommends that solar be c onsidered for
Town buildings, so solar is being seriously considered for this site.
Stoc kmar: I s there also battery storage for the solar being proposed?
Greg Hall (Representing the Applicant): The buildings will have some
battery storage, but still needs to be looked into and researc hed further
Neubecker: Some c urrent buildings are quite old and should be replaced
at some point regardless. There is a greater need for storage for other
departments such as the polic e and events department. This area c ould
potentially fill that need. Spoke to the need and proposal for additional
employ ee housing on the site. I f housing is expanded beyond 24 additional
units, which is antic ipated, an expansion of the underpass entry to the site
beneath I -70 would be required.
Gillette: W ould the entry expansion be able to handle the maximum
proposed housing units?
Hall: Yes
Neubecker: Began to describe changes to the plan sinc e PEC last saw it
introduced at a work session. Revised plan added some new wildlife
information, including a rec ommendation on banning dogs from the site,
and new wildlife studies planned for new proposed buildings.
Gillette: Expressed conc ern over the public having an issue with
development in wildlife habitat.
Hall: This is just the master plan; all new buildings will need to go through
the board review process as well. Expects more pushback may happen
then. All information is public ly available currently as well.
Stoc kmar: W hile the public may not be as invested at this stage, Stoc kmar
stressed that the P E C should look into this and be kept aware of public
conc erns through all stages.
May 7, 2019 - Page 82 of 115
Neubecker: Revised plan adds information on traffic capacity as a result
of additional units. Also, plan rec ommends a bus stop on the site for the
added housing. The other plan change was just an estimation of time for
each phase. A cross-section of the site was also added to the plan.
Neubecker: W hat questions does the board still have that staff and the
plan have not yet answered? W hat does the P E C rec ommend being want
added to the plan? W hat additional information does the P E C still need to
make a rec ommendation to Town C ounc il?
Kjesbo: Many citizens don’t realize what is back there. I f the need for
housing continues to grow on the site, will that remove the ability for Public
W orks to add to its own fac ilities on site, due to site constraints? I s
extensive housing appropriate for this site?
Gillette: I n the master plan, Kjesbo’s conc ern should be addressed.
Stoc kmar: Also stressed the fact that Public Works will continue to grow,
so growth needs to be carefully c onsidered. Recognizes the need for
housing, but expressed conc ern over the quantity of housing needs to be
on this site specifically.
Kurz: Also concurring, wonders if the housing should only be available to
Public W orks employees, or at least prioritized to them. Also conc erned
with the safety of the underpass even if expanded, especially when
considering adding new living units to the site.
Kurz: W hat other c onsultants have you used?
Hall: Architects, a variety of engineers (traffic, civil, elec trical, mec hanic al,
traffic , etc …), a wildlife biologist, also hired a solar c onsultant. The
additional housing proposed is meant for Town of Vail employ ees, the
demand exists. Employees can only live in the same Town housing for 2
years as well, then they need to move out.
Stoc kmar: Could the housing be designed to be easily added too?
Hall: Housing should be scalable in this plan. There is some flexibility built
into this plan.
Gillette: Make sure the solar c onsultant is also asked to look at a variety of
potential build out scenarios, and pay back time.
Perez: W hile on the site visit, Perez asked how many employees worked
on the site. W as told it is over 100. W hat is the rule for the Housing
Authority as it relates to the site?
Hall: Housing is all rental, not for sale.
Perez: W here would the funds for the housing come from?
Hall: Normally, the Town of Vail pays for it.
Perez: Asks that the Town looks to the housing authority to find every
opportunity to reduce c ost. Asking since this is Town owned, not owned by
a third party.
Neubecker: Since this is intended to be Town of Vail employee housing, it
would still need a c ovenant/ deed restriction.
Perez: There are ways to prioritize Town of Vail renters without violating
any Fair Housing laws.
Gillette: (Summarizing) There are 3 conc erns. Housing funding options
May 7, 2019 - Page 83 of 115
raised by Perez, Public W orks and housing needs tradeoff raised by
Kjesbo, and having c onsultants look at a variety of build out options
suggested by Gillette.
Ludwig Kurz moved to rec ommend approval with a c ondition that the three
issues summarized by Commissioner Gillette be addressed in the plan.
Rollie Kjesbo seconded the motion and it passed (5-0).
Absent:(2)Hopkins, Lockman
3.4.A request for a recommendation to the Vail Town Counc il, pursuant to
Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-2-2,
D efinitions, Vail Town C ode, to add a definition for sloped roof, amend the
definition for flat roof, and add a definition for parapet, and to amend
Section 14-10-4, Arc hitectural Projections, Decks, Balc onies, Steps, Bay
W indows, Etc ., Vail Town C ode, to add regulations for parapet heights, and
setting forth details in regard thereto. (P E C19-0011)
15 min.
Applicant:Town of Vail
Planner:Ashley Clark
Ashley Clark introduced the proposal. Staff seeks to update the zoning
code to c larify definitions of sloped roof and flat roof. Current c ode also
does not define parapets. Staff presented to D RB at 3 meetings, and the
D RB has provided a recommendation on the proposed language. Staff
provided notice to loc al architec ts on the proposed text amendments.
Clark reviewed the existing code and proposed text, and also provided
some background on legislative history. Existing code allows 33’ height for
sloped roofs, and 30’ for flat roofs in most low-density residential zone
distric ts. Parapets are c urrently measured to the same height as roofs,
and not allowed any additional height. Code exemptions on Architec tural
Projec tions does not work for parapets. A recent development with a flat
roof brought these c ode conc erns to staff’s attention. Proposed language
is that a sloped roof is a rise of greater than 2” rise over 12” run.
Proposed text amendment would allow a 30” parapet in addition to the
height limit of 30’.
Stoc kmar – That means that a perc eived height of 33’ height with a
parapet, even though 30’ is what code allows.
Clark – An applicant had a proposal for a low sloping roof with 33’ height.
There was no clear standard in the c ode, and so staff referred to the
Building Code for direc tion. Staff rec ommends improving the code with
more precise descriptions of flat and sloping roofs. Other communities
staff researched have definitions in their codes.
Perez – How does a Mansard roof fall into these definitions?
Clark showed examples of a Mansard roof.
Public Comment
Pavan Kruger, Arc hitect – A flat roof with 30” parapet, would that be
allowed? Could a small guardrail be added on top of the parapet to meet
building c ode?
Clark indicated that the guardrail would need to be reviewed by the D RB
May 7, 2019 - Page 84 of 115
Gillette – Every board will review or interpret codes differently, so if we
need c larification it should be added to c ode.
Mike Suman, Architec t – I attended the D RB for the discussion. The flat
roof membrane was measured to 30’, and a guardrail would not be allowed
more than 30” above the membrane.
Gillette – Add language that guardrails shall be measured the same as a
parapet.
Mike Suman – There was discussion that 2:12 and greater would be better
to meet definition of flat roof, rather than greater than 2:12. I support
proposed language.
Ludwig Kurz moved to rec ommend approval with additional language that
guardrails shall be inc luded in the allotted height for a parapet. Rollie Kjesbo
sec onded the motion and it passed (5-0).
Absent:(2)Hopkins, Lockman
3.5.A request for a recommendation to the Vail Town Counc il, pursuant to
Section 12-3-7, Amendment, Vail Town Code, to amend Section 14-10-6:
Residential Development, Vail Town Code, to add a paragraph pertaining to
the unified architectural design requirement as it relates to existing
separated duplexes, and setting forth details in regard thereto. (P E C 19-
0012)
45 min.
Applicant:Town of Vail
Planner:Erik Gates
Erik Gates introduced the proposal on Separated D uplexes. The
separation of dwelling units is allowed under the current c ode, subjec t to
review and approval by the D RB, with special conditions on the property.
There are several existing properties in town that have separated duplexes
with different architec ture, which is not c urrently allowed by the c ode. This
results in property owners facing very expensive upgrades when minor
work is proposed, in order to meet the current code. S taff rec ommends
amending the code to allow different arc hitecture only for existing
separated duplex, and staff will maintain a list of qualify ing properties.
Gates disc ussed some of the separated duplex properties that exist in
Town. He reviewed some properties where architec ture is very similar, but
do not fully meet the current c ode. He also showed examples of separated
duplexes with extremely different architec ture between units.
Stoc kmar – I s it right that there are about 40 separated duplexes in town,
but only 15 have different arc hitecture?
Gates – That is correct.
Stoc kmar – W e are trying to solve an existing problem with more than a
band-aid.
Gillette – W hat is the hardship that these properties have?
Gates – These properties would not meet the criteria for a varianc e. These
problems are not related to the land.
Mike Suman – I am working on two of these properties. They have
May 7, 2019 - Page 85 of 115
arc hitecture from c ompletely different decades. One was built in the 1960s
and the other was built in the 1990s. The Venturi house is another good
example; y ou are not going to tear down one to make it look like the other.
Staff is in a tough spot, and they and D RB need some direc tion. Right
now D RB can’t approve projects with different designs.
Gillette – Still not sure why we are not adding the list of properties in the
code.
Mike Suman – D RB should be the ones that determine the list. They are
the ones to determine separated duplexes, and should be the ones that
review design.
Gillette – Before this comes bac k to us, the D RB should determine the list
of properties, then present the list to the P E C. The A dministrator should
identify the property, then the list approved by the D RB.
Stoc kmar – Sounds like it would be possible for the list to be maintained by
staff, and available for inspec tion by the general public . W ill y ou have that
list by the time this is presented to Town Council?
Mike Suman – I would love for the P E C to give direc tion to keep this
process moving forward, and allow staff to develop list before review by
Town Council.
Gillette – For me to support this, I rec ommend photographing all the
separated duplexes, and c reating y our list of qualifying properties. Present
the list to D RB for their approval.
Kjesbo – I am familiar with 167/197 Rockledge which will be torn down.
W hen they are torn down, is the new home allowed to have completely
different designs, even when rebuilt? I f so, we are perpetuating this issue,
and essentially creating single family lots.
Gillette – There will be no need to meet required setbacks between units.
They could be built very close, almost c onnected.
Stoc kmar – There is a small number of properties that this will apply to.
Mike Suman – W e will still need to get J oint Property Owner approval, and
there are already a number of protec tions in the c ode. There are a small
number of properties that c an take advantage of this proposed language.
Perez – I t would be nic e to have the issues addressed that were previously
rec ommended. I could live with staff going to D RB with the list, before
going to Council.
Kurz – Comfortable that staff does not need to come back to PEC.
Brian Gillette moved to rec ommend approval with the added requirement that
Staff present the inventory of qualifying properties to the Design Review
Board, whic h shall approve the inventory for approval prior to first reading
by Town Council. Rollie Kjesbo sec onded the motion and it passed (5-0).
Absent:(2)Hopkins, Lockman
4.A pproval of Minutes
May 7, 2019 - Page 86 of 115
4.1.April 8, 2019 P E C Results
Brian Gillette moved to approve. Rollie Kjesbo seconded the motion and it
passed (5-0).
Absent:(2)Hopkins, Lockman
5.A djournment
Rollie Kjesbo moved to adjourn. Karen Perez seconded the motion and it
passed (5-0).
Absent:(2)Hopkins, Lockman
The applic ations and information about the propos als are available for public inspection during regular offic e hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the projec t
orientation and the site visits that prec ede the public hearing in the Tow n of Vail Community Development Department.
Times and order of items are approximate, subjec t to c hange, and cannot be relied upon to determine at what time the
Planning and Environmental Commission w ill cons ider an item. Please call (970) 479-2138 for additional information.
Please c all 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
May 7, 2019 - Page 87 of 115
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: A pril 2019 Revenue Update
AT TAC H ME N TS:
Description
April Revenue Update
May 7, 2019 - Page 88 of 115
1
TOWN OF VAIL
REVENUE UPDATE
May 7, 2019
Sales Tax
Upon receipt of all sales tax returns, March collections are estimated to be
$4,232,110 up 1.54% from last year and up 0.83% compared to budget. Year to
date collections of $12,376,400 are up 6.84% from prior year and up 3.75% from
budget. Inflation as measured by the consumer price index was up 1.9% for
February. The annual budget totals $27.1 million.
Real Estate Transfer Tax (RETT)
RETT collections through March 26 total $2,030,190 flat from this time last year.
The annual 2019 RETT budget totals $6,300,000.
Construction Use Tax
Use Tax collections through March 26 total $576,636 compared to $620,094 from
this time last year. The annual budget totals $2,220,000.
Parking Revenue
Season to date:
Pass sales from November through April total $1,679,900 up $438,306 or 35.3%
from prior winter season. The majority of the increase in pass sales was largely
due to purchases by local businesses and increased interest in value passes.
Daily sales from the parking structures from November through April total
$4,796,249, up $1,072,422, or 28.8% from the prior winter season as a result of
the heavy snow fall compared to a lack luster season in the prior year.
May 7, 2019 - Page 89 of 115
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: V L HA A pril 9, 2019 Meeting Results
AT TAC H ME N TS:
Description
V L H A April 9, 2019 Meeting Results
May 7, 2019 - Page 90 of 115
Vail Local Housing Authority Meeting
Results
April 9, 2019
3:00 PM
Vail Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
1. Call to Order
Linstrom called the meeting to order at 3:05PM. All members present except Morales.
Campbell was present from staff.
2. Citizen Participation
Kim Weiss and Matt Tracy, Vail InDEED applicants. Provided information regarding
the property they are under contract to purchase. They hope to stay within their
budget using Vail InDEED funding. They are using a local lender who is familiar with
the deed restriction program.
No other public comments were made.
3. Approval of Minutes
3.1. VLHA March 26, 2019 Meeting Results
Meza made a motion to approve the meeting results as presented.
MOTION: MEZA SECOND: MCDOUGALL VOTE: 3-0
(Wilkins abstained)
4. Main Agenda
4.1. Summit Information Services (SIS) Survey Update
Presenter: David Cunningham, Summit Information Services
This item was discussed via conference call. Cunningham with SIS stated he sent a
draft survey for review which would be updated for a Council / VLHA work session
scheduled for May 7th afternoon meeting. VLHA had not seen draft. Per Cunningham
the work session is not intended for public comment at this time, review only by both
VLHA and Council. Cunningham will send draft to Campbell for dissemination.
Courtney with Magellan was also on the call.
SIS will be rescheduled for April 23 at 3PM. Cunningham asked if Magellan can do
call in. VLHA stated they preferred their presence.
First draft developed, TC/VLHA joint meeting set for May 7 in the afternoon.
4.2. Resolution No. 10, Series of 2019 a Resolution Approving the Purchase of a
Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of
Vail Legally Described as Columbine North Condos, Building E, Unit 1, Eagle
County, Colorado with a Physical Address of 2771 Kinnikinnick Road Unit 1-E,
Vail Colorado; and Setting Forth Details in Regard Thereto. May 7, 2019 - Page 91 of 115
Presenter: Lynne Campbell, Housing Coordinator
Wilkins made a motion to approve Resolution No. 10, Series of 2019 a Resolution
Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed
Restriction) in the Town of Vail Legally Described as Columbine North Condos,
Building E, Unit 1, Eagle County, Colorado with a Physical Address of 2771
Kinnikinnick Road Unit 1-E, Vail Colorado; and Setting Forth Details in Regard
Thereto.
MOTION: WILKINS SECOND: MEZA VOTE: 4-0
4.3. Matters from the Chairman and Authority Members
Wilkins has meeting with Flaherty with Magellan tomorrow regarding ERWSD
housing.
Lindstrom reviewed housing subcommittee items discuss on April 4th. The former
Roost Lodge is under contract with new buyer for a new hotel. The buyer will have
approved entitlements they can act upon.
Village Inn Phase V space under La Bottega is under contract.
Town Council approved at their April 2nd meeting to move ahead with zoning and sale
of upper Chamonix Community Parcel E. This transaction potentially could bring
funds to housing and 2 additional EHU’s.
The Subcommittee continued with a review of possible next steps for the East Vail
Parcel.
Discussed ensued regarding housing is reflected as a separate department in budget
graphs and through out budget discussions. The group discussed the importance of
housing getting a slice of the budget pie.
The funds earmarked for East Vail $1.5M-$2M have been unencumbered and are
again available for the Vail InDEED program, as needed.
The Committee members conversed how the Town can be more proactive, nimble
adaptable and flexible with regard to real estate transactions.
Campbell provided an annual compliance update to the Board. 10 EHU’s remain non-
compliant. She explained the next steps in the compliance process.
5. Executive Session
Meza motioned to entered executive session per C.R.S. §24-6-402(4)(a)(e) - to
discuss the purchase, acquisition, lease, transfer, or sale of property interests and to
determine positions, develop a strategy and instruct negotiators, regarding: submitted
Vail InDEED applications and program details.
MOTION: MEZA SECOND: MCDOUGALL VOTE: 4-0
5.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase,
acquisition, lease, transfer, or sale of property interests and to determine May 7, 2019 - Page 92 of 115
positions, develop a strategy and instruct negotiators, regarding: submitted Vail
InDEED applications and program details.
Presenter: Lynne Campbell, Housing Coordinator
Wilkins made a motion to exit executive session and return to the regular meeting.
MOTION: Wilkins SECOND: MCDOUGALL VOTE: 4-0
6. Any Action as a Result of Executive Session
Meza made a motioned for staff to move forward with counteroffers on the three (3)
Vail InDEED applications reviewed during executive session. No other topics were
discussed in executive session.
MOTION: WILKINS SECOND: MEZA VOTE: 4-0
7. Adjournment
7.1. Adjournment at 5:00PM
Wilkins made a motioned to adjourn the meeting at 4:10PM.
MOTION: WILKINS SECOND: MEZA VOTE: 4-0
8. Future Agenda Items
• Joint work session with Town Council May 7, 2019
• Housing
• Data Housing Sites
• West Vail Master Plan
• Discussion Civic Area Plan
9. Next Meeting Date
9.1. Next Meeting Date; 3:00 pm, April 23, 2019
Meeting agendas and materials can be accessed prior to meeting day on the Town of
Vail website www.vailgov.com. All housing authority meetings are open to the public.
Times and order of agenda are approximate, subject to change, and cannot be relied
upon to determine at what time the Vail Local Housing Authority will discuss an item.
Please call (970) 479-2150 for additional information. Please call 711 for sign language
interpretation 48 hours prior to meeting time.
Housing Department
May 7, 2019 - Page 93 of 115
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Town Manager Recruitment Update
AT TAC H ME N TS:
Description
Town Manager Recruitment and Selection Update
2017 TM Job Profile
May 7, 2019 - Page 94 of 115
TO: Vail Town Council
FROM: Krista Miller, Human Resources/Risk Mgmt Director
DATE: May 1, 2019
SUBJECT: Town Manager Recruitment & Selection Update
I. PURPOSE
This memo provides an update and next steps for the recruitment and selection to fill
Vail’s Town Manager vacancy.
II. BACKGROUND
In 2017 Council selected SGR, Strategic Government Resource as the executive
search consultants for the Town Manager vacancy. The professional services
agreement included a 24 month satisfaction guarantee that includes conducting a new
search at no additional professional fee. The Town would only be responsible for actual
expenses incurred.
On April 16, 2019, Council directed staff to re-engage SGR for executive search
services for the current vacancy. We reached out to Doug Thomas, Vice President with
SGR, who provided the services during the summer of 2017. SGRs services are
covered under the prior contract and a new contract is not necessary at this time.
Also in April, Council formally appointed Patty McKenny to serve as Interim Town
Manager.
III. NEXT STEPS
Arrangements are currently being made for Doug Thomas to be in Vail for the council
meeting on May 21, 2019 to kickoff the recruitment process. Over the next couple
weeks, Doug will be reaching out to Council Members to discuss the recruitment and
selection process. These conversations will allow Council Members to provide
information about the role, profile recruitment/advertising, interview process, and
general expectations.
Town staff will be asked to review the profile document prepared in 2017 and provide
updates for the facts and figures so that SGR can incorporate the updated information
with the Council feedback to create a new profile for the upcoming recruitment. In
May 7, 2019 - Page 95 of 115
Town of Vail Page 2
addition, SGR will be including the Vail Town Manager position in their postings of
“upcoming searches.”
On May 21, 2019, the Council agenda will include time allocated for Council discussion
to outline the recruitment and selection process for the Vail Town Manager vacancy.
VII. ATTACHMENTS
a. 2017 Profile for the Vail Town Manager Recruitment
May 7, 2019 - Page 96 of 115
Recruitment for
VAIL TOWN MANAGER
North America’s Premier International
Mountain Resort Community
We invite you to discover what it means
to live and work in Vail where we aim to
deliver… Excellence in all we do!
For more information on this
position contact
Ron Holifield, CEO
Strategic Government Resources
QUESTIONS
Ron@GovernmentResource.com
214.676.1691
APPLY
bit.ly/SGRCurrentSearches
May 7, 2019 - Page 97 of 115
THE COMMUNITY
Vail is located in Eagle County, Colorado, approximately
100 miles west of Denver on Interstate 70. The Town
sits at an elevation of 8,150 feet and encompasses
approximately 8.5 miles in the Colorado Rocky Mountains.
Vail has 5,300 permanent residents, 8,500 part-time
residents, and as many as 35,000 daily guests during the
peak winter season, with summer event weekends rivaling
the winter. While Vail is one of the finest destination resort
communities in the world, it is much more than a vacation
setting; Vail is a thriving community with excellent schools
and healthcare, outstanding recreational opportunities,
and provides one of the largest free transit systems in the
United States. Vail is home to:
• world-class snowsports • 19 parks
• 18-hole championship • public library
public golf course
& nordic center • indoor ice arena
• pedestrian corridors • outdoor amphitheater
• 17 miles of recreation trails • ski museum
• horticultural educational center
Vail has a rich and interesting history, first as a peaceful
setting for sheep herders and due to the pioneering
efforts of ski troopers from World War II, it has become a
world-class mountain resort. The area receives over 330
inches of snow yearly, but Vail still averages almost 300
days of sunshine each year.
Apply: bit.ly/SGRCurrentSearches
Questions: Ron@GovernmentResource.com | 214.676.1691VAIL TOWN MANAGER
In elevating the Town’s leadership position as the Premier
International Mountain Resort Community, Vail has
welcomed the world to its indoor and outdoor venues,
investing in numerous iconic events including:
• 1989 | 1999 | 2015 World Alpine Ski Championships
• Burton US Open Snowboarding Championships
• GoPro Mountain Games
• Vail International Dance Festival
• Bravo! Vail Music Festival
• Taste of Vail
... Just to name a few
While winter activities draw the most visitors and generate
about 70% of the Town’s economic activity, an abundance
of summer activities have produced a growing market for
summer tourism:
• mountain biking • fishing
• golf • cultural arts events
• hiking • rafting
The Town is surrounded by 350,000 acres of White River
National Forest land, offering year-round opportunities for
adventure and sight-seeing to outdoor enthusiasts. The
recently completed Epic Discover, a summer mountain
attraction that promotes environmental education, is antic-
ipated to further the Town’s summer popularity. This new
attraction offers rope courses, zip lines, climbing walls,
and coasters within the beautiful setting on Vail Mountain.
May 7, 2019 - Page 98 of 115
THE COMMUNITY continued
The Town has completed or is nearing completion of several
major capital projects, including:
• renovation of the Vail Golf and Nordic Clubhouse
• construction of a new $30 Million I-70 underpass
(the largest public improvement project in the Town’s history)
• fire station renovation
• recent addition of pickleball courts
• reconstruction of a neighborhood park
The Town is also poised to pursue a series of sustainability
initiatives including:
• reducing its carbon footprint by the year 2020
• making water quality improvements for Gore Creek
With workforce and resident housing a top priority, the
Town has brought forward two initiatives to address the
need for housing:
• CHAMONIX VAIL neighborhood is a new residential dev-
elopment for families that will offer desirable, marketable
and diverse housing options
• 2027 HOUSING STRATEGIC PLAN focuses on community
sustainability by improving the future availability of housing
for residents
In addition, the Vail Valley Medical Center is currently going
through a $200 million expansion.
Vail is served by the Eagle County School District RE-50,
with high school students attending Battle Mountain High
School. Eagle County Schools is an innovative district
comprised of 830 professionals engaging nearly 7,000
students. The district offers the Vail Ski & Snowboard
Academy, a nationally recognized joint program with area
ski programs for students involved in competitive skiing
and snowboarding. Several schools in the district have
been recognized as National Blue Ribbon Schools and
John Irwin Schools of Excellence and have been awarded
the Governor’s Distinguished Improvement Award from
the Colorado Department of Education. Vail is proud to have
two schools in the community, Red Sandstone Elementary,
our local public elementary school, and Vail Mountain
School, an independent K-12 college preparatory academy.
Additional private schools in the valley include Vail Christian
High School, St. Clare of Assisi Catholic School, and the
Vail Academy. For those seeking higher education,
Colorado Mountain College has a Vail Valley campus.
Apply: bit.ly/SGRCurrentSearches
Questions: Ron@GovernmentResource.com | 214.676.1691VAIL TOWN MANAGER
May 7, 2019 - Page 99 of 115
GOVERNANCE & ORGANIZATION
Vail is a Home Rule town and operates under a council-
manager form of government. The Council consists of
seven at-large members who serve two or four-year terms
limited to eight consecutive years. The Mayor is selected
from the Council and serves two-year terms. The Town
Manager is selected by the Council and serves as the
Chief Executive and Administrative Officer of the Town.
The Town Manager is responsible for the proper adminis-
tration of all affairs of the town including preparation of the
Town’s proposed budget. Following the adoption of the
budget, the Town Manager administers and implements
the budget and Council workplan. The Town Manager
oversees all departments including:
• Public Works/Transportation • Police
• Community Development • Fire
• Economic Development • Library
• Administration • Finance
• Human Resources • Communications
• Information Technology • Town Clerk
The current Town Manager is stepping down in March
2017 after a long, successful tenure with the Town of Vail.
Vail is recognized by its resort peers for its strong
financial health and substantial fund balances as well as
its leadership in state and national affairs through repre-
sentation on the I-70 Coalition and the Colorado Association
of Ski Towns. The Town has experienced record sales
tax collections for the past five years, driven largely by a
focus on special events, summer marketing efforts, and
newer lodging inventory commanding premium prices.
The Town’s 2017 budget is funded by a projected $64.9
million net revenue budget. The current base mill levy is
4.69. The Town has 310.4 full-time equivalent positions.
ADDITIONAL RESOURCES
2015-2017 Council Action Plan
vailgov.com/Portals/0/docs/Town%20Council/
2015-17ActionPlan_PUBLIC.pdf
Town Budget and Financials
vailgov.com/departments/finance/financial-reports
Apply: bit.ly/SGRCurrentSearches
Questions: Ron@GovernmentResource.com | 214.676.1691VAIL TOWN MANAGER
May 7, 2019 - Page 100 of 115
Fiscal Management
Conservative budgeting paired with successful economic
initiatives has bolstered the town’s financial performance
since the economic downturn. Maintaining the town’s
financial stability is a priority, with a continuation of appro-
priate reserve levels and upholding the town’s debt-free
status. Keys to the financial success have included utilizing
a variety of financing tools including bonding, tax increment
financing, and cash payment for capital projects.
Economy | Keep Vail in a Leadership Position
An ongoing initiative is to preserve the town’s vibrant
and diverse economy to keep Vail at the forefront of resort
competitors through strategic planning, collaborative
partnerships with key stakeholders, and use of an
appointed economic council and events commission.
With a strong community focus on marketing, a marketing
advisory council makes recommendations for summer
and shoulder season marketing programs funded by a 1.4
percent Vail lodging tax.
Housing
Vail has been pursuing options to help the Town address
an ongoing housing shortage, particularly for its workforce.
The Town Manager will assist with the implementation of
the 2027 Housing Strategic Plan to address the need for
more deed restricted housing.
Parking
The community continues to identify parking as a challenge,
both winter and summer. The Town Manager will be instru-
mental in helping to evaluate options and implementing a plan
to improve short-term and long-term parking availability in
Vail for residents and guests.
Environmental Stewardship & Sustainability
The Town strives to serve as a resort leader in developing
environmental programs that respect and preserve Vail’s
natural environment. The Town Manager will help continue
to implement initiatives that focus on environmental
stewardship and sustainability, with an eye to the future,
while preserving its history, culture, and natural charm.
Organizational Development / Succession Planning
The Town of Vail, recently certified as a “Great Place to
Work”, prides itself on strong leadership across many
levels and long-term tenure among employees. In recent
years the Town has welcomed many new employees and
would like to continue to plan for staff development and
create strategies for the evolving leaders of the community
and organization. Facing future challenges with recruitment
and retention, the next Town Manager will be key in
retaining a strong culture and values while helping create
and implement a succession plan to develop staff and
ensure institutional knowledge is not lost.
LEADERSHIP & INNOVATION
The next Town Manager will work closely with the Town Council and staff to
address several ongoing priorities. These key focus areas are as follows:
Apply: bit.ly/SGRCurrentSearches
Questions: Ron@GovernmentResource.com | 214.676.1691VAIL TOWN MANAGER
Vail’s environmental &
sustainability initiative
May 7, 2019 - Page 101 of 115
IDEAL CANDIDATE
The Town of Vail seeks an experienced and proactive
Town Manager to take this dynamic community to the next
level. The ideal candidate will be a logical, thoughtful
leader with exceptional strategic planning skills who
will help the Town identify opportunities to move the
community forward while honoring its past. The Town
Manager will encourage a collaborative spirit throughout
the organization, building trusting relationships with staff,
Council, and the community.
The chosen candidate will be politically astute without being
political, with unquestioned integrity and the willingness
to make difficult decisions when necessary. The Town
Manager will foster organization-wide transparency and
accountability and must be unflappable under pressure,
as well as flexible when adaptability is needed. A forward-
thinking visionary who is not afraid of calculated risk-taking,
the Town’s next Manager will be strategic in the pursuit
of new opportunities, with the ability to envision the “big
picture” while also considering how smaller details may
impact outcomes.
The Town is seeking a strong and personable leader who
is invested in Vail’s future and excited by the energy,
experience, and love for the community that the current
staff and Council provide. The Town seeks a community-
minded visionary leader who wishes to become a part of
this tight-knit municipality and join in their efforts to bring
together public and private partners to enhance the local
economy, grow a balanced community, and continue to
elevate the experience.
The Council desires a Manager who can articulate Vail’s
vision, strategic direction, and values, uniting staff with
a shared sense of purpose through collaborative efforts
and encouraging a high-performance atmosphere that is
focused on success.
The Town has experienced, skilled, and dedicated staff
members who are passionate about doing their jobs with
excellence. The Town Manager should build a strong
rapport with employees and must be able to delegate with
clarity and authority. The successful candidate will be an
optimistic team leader who embraces the organization’s
fun atmosphere, embodies a sense of humor, appreciates
the dedication and hard work of staff, and inspires staff to
reach their greatest potential.
To be an effective leader of this team, the new Manager
will operate from a base of mutual respect, maintain an
open, transparent communication style, and gather input
in decisions – did we mention they must have a love for Vail!
The chosen candidate should be knowledgeable about
current and cutting edge technological advancements and
willing to pursue new ventures, processes, and approaches
to fostering a high quality of life for the residents. A
seasoned local government professional who understands
the important role marketing plays in economic growth,
with special event, tourism, and resort experience, is
preferred. Fiscal responsibility with openness to sound
risks and long-term perspectives and a willingness to
implement good business practices from the private sector
are desired traits. Accessible and approachable, the
successful candidate will embrace the welcoming commu-
nity relations culture of Vail including maintaining a high
level of civic involvement. Excellent communication and
presentation skills are essential, as the Town Manager
interacts regularly with internal staff and the public.
The Town Manager must work well with the Town’s diverse
population and international guests, encouraging community
civility and building positive relationships with Vail’s high-
profile constituents, local businesses, and community
organizations. The selected individual will be a full-time
resident of Vail and should be willing to stay in the position
long-term. The Town desires a committed leader who will
appreciate Vail’s unique culture and truly embrace the
community’s outdoor lifestyle.
Are you a committed leader who will appreciate
Vail’s unique culture and embrace the
community’s outdoor lifestyle? Apply Now!
Apply: bit.ly/SGRCurrentSearches
Questions: Ron@GovernmentResource.com | 214.676.1691VAIL TOWN MANAGER
May 7, 2019 - Page 102 of 115
EDUCATION & EXPERIENCE
The selected candidate must hold a bachelor’s degree from
an accredited college or university in public administration,
business administration, or a related field and must have
10 or more years of progressively responsible municipal
government operations experience, including five years of
experience as a city/county manager or assistant city/county
manager. A master’s degree is preferred. An equivalent
combination of education and experience will be considered.
COMPENSATION & BENEFITS
The Town of Vail offers a competitive salary, dependent
upon qualifications, plus excellent benefits, including vacation
and holiday pay, sick leave, generous retirement plan
contributions, a 457 deferred compensation plan, health
and dental insurance, life insurance, and AD&D and
fitness/recreation benefit options. The Town offers many
other benefits to help employees make Vail their home,
such as employee housing options, homebuyer and renter
assistance programs, daycare assistance, education
reimbursements, and professional development opportu-
nities. A town-owned house may be negotiated as part of
the Town Manager’s compensation package.
The Town of Vail is an Equal Opportunity Employer and values diversity in its workforce.
Applicants selected as finalists for this position will be subject to a comprehensive background check.
For more information on this position contact
Ron Holifield, CEO | Strategic Government Resources
APPLY: bit.ly/SGRCurrentSearches
QUESTIONS: Ron@GovernmentResource.com | 214.676.1691
This position is open until filled. To view the status of this position,
visit bit.ly/SGRCurrentSearches
RESOURCES
Town of Vail
vailgov.com
Vail Chamber of Commerce
vailchamber.org
Vail Economic Development
Strategic Plan
//bit.ly/VailED_StrategicPlan
Eagle County Schools
eagleschools.net
Town of Vail on Twitter
twitter.com/vailgov
May 7, 2019 - Page 103 of 115
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Vail Valley Drive Safety I mprovements
AT TAC H ME N TS:
Description
Staff Memo
May 7, 2019 - Page 104 of 115
To: Vail Town Council
From: Public Works Department
Date: May 7, 2019
Subject: Vail Valley Drive Safety Improvements
I. SUMMARY
Vail Valley Drive, which functions as a connector for the Gore Valley Trail, is a very
narrow road of less than 20’ that carries buses, passenger vehicles, and a significant
number of pedestrians and bicyclists. Providing a safe, separate recreational path for
pedestrians has been a critical goal of the town for decades. However, past efforts of
moving forward have been hindered by; limited alternatives, cost, impacts to
neighboring properties, “urbanizing” the road with curb and sidewalk, and a commitment
to move forward by the town. Congestion continues to increase, and a renewed interest
in accommodating a separated recreational path has surfaced.
Council recently awarded a design contract to Roaring Fork Engineering & Norris
Design to move forward with a public design process to evaluate concepts that might
provide a safer experience for pedestrians and motorists along Vail Valley Drive. The
goal will be to find an acceptable improved solution for Vail Valley Drive from the Ford
Park Soccer field lot to Ptarmigan Road east, and possibly the entire length out to
Sunburst Drive.
On May 7, the design team and staff will kick off the public design process with a project
survey on www.engagevail.com which will gather feedback and concerns regarding the
safety conditions along Vail Valley Drive. This will include notification to the surrounding
residents as well as valley wide user groups. After initial input, concepts will be
evaluated and presented on engagevail.com and at a public open house this summer.
Final recommendations are expected to be presented this fall.
May 7, 2019 - Page 105 of 115
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: March 2019 Sales Tax
AT TAC H ME N TS:
Description
March 2019 Sales Tax
May 7, 2019 - Page 106 of 115
MEMORANDUM
May 1, 2019
To: Vail Town Council
Kathleen Halloran
From: Alex Jakubiec
Re: March 2019 Sales Tax
Vail will collect an estimated $89,153 in additional March sales tax to bring
collections up to $4,232,110. March will be up 1.5% or $64,230 from March 2018
and up 0.8% or $34,710 from budget.
Year to date will be up 6.8% or $792,554 from 2018 and up 3.8% or $447,660
from budget.
**March and April sales tax collection variances are impacted by the Easter holiday. Next month,
we will provide analysis of both months combined. Easter was on April 21st this year.
$3,400,000
$3,500,000
$3,600,000
$3,700,000
$3,800,000
$3,900,000
$4,000,000
$4,100,000
$4,200,000
$4,300,000
2014 2015 2016 2017 2018 2019
March Sales Tax Collections by Year
May 7, 2019 - Page 107 of 115
% Change % Change2019 Budget from fromMonth2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 BudgetCollectionsVariance 2018 BudgetJanuary2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,6203,483,245 3,696,798 3,738,824 3,725,212 3,597,610 3,858,900 4,046,450187,550 12.48% 4.86%February2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,3513,477,419 3,593,947 3,746,055 3,692,592 3,818,356 3,872,440 4,097,840225,400 7.32% 5.82%March2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,1573,788,185 4,053,961 4,225,921 3,642,407 4,167,880 4,197,400 4,232,11034,710 1.54% 0.83%Total8,488,395 9,375,574 7,713,129 7,826,747 8,742,242 9,035,963 10,063,128 10,748,849 11,344,706 11,710,800 11,060,211 11,583,846 11,928,740 12,376,400 447,660 6.84% 3.75%April1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,069,1861,280,641 1,370,929 1,089,749 1,386,780 1,233,474 1,313,380May545,874 622,103 516,150 421,925 473,292 487,739 563,602 607,729 584,454654,462 659,475 830,193 717,620June953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,153,247 1,242,400 1,318,092 1,389,982 1,648,443 1,462,320July1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,1611,829,102 1,937,989 2,053,773 2,215,649 2,412,425 2,274,720August1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,0481,674,813 1,702,579 1,849,815 1,863,949 2,195,175 2,003,920September908,318 834,569 753,754 761,425 889,945 978,037 994,135 1,054,015 1,240,277 1,349,929 1,385,462 1,540,490 1,462,320October688,519 662,767 581,033 594,362 623,420 644,577 755,133 752,295 835,649906,385 936,954 1,106,596 947,800November747,877 719,109 651,873 701,075 788,430 825,873 947,627 962,344 997,100989,320 997,716 1,264,600 1,042,580December2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,1783,818,096 3,885,849 3,840,919 3,695,305 4,070,870 3,926,600Total18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,881,131 25,141,932 25,763,244 25,591,483 27,886,112 27,080,000Town of VailSales Tax Worksheet 20195/1/2019May 7, 2019 - Page 108 of 115
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: F ebruary 2019 Vail B usiness Review
AT TAC H ME N TS:
Description
February 2019 Vail Business Review
May 7, 2019 - Page 109 of 115
Vail Business Review
February 2019
May 1, 2019
The Vail Business Review breaks down the four percent sales tax collected for the
month of February.
Overall February sales tax increased 7.4% with retail increasing 6.4%, lodging
increased 8.0%, food and beverage increased 6.1%, and utilities/other increased by
13.0%. Excluding the out of town category; sales tax for the month of February was up
8.1%.
Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are
available on the internet at www.vailgov.com. You can subscribe to have the Vail
Business Review and the sales tax worksheet e-mailed to you automatically from
www.vailgov.com.
Please remember when reading the Vail Business Review that it is produced from sales
tax collections, as opposed to actual gross sales.
If you have any questions or comments please feel free to call me at (970) 479 -2125 or
Carlie Smith at (970) 479-2119.
Sincerely,
Alex Jakubiec
Sales Tax Administrator
May 7, 2019 - Page 110 of 115
TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW
FebruaryFebruaryFebruaryFebruary
Sales Tax Newsletter
February 2019 Sales TaxFebruary 2019 Sales TaxFebruary 2019 Sales TaxFebruary 2019 Sales Tax
FebruaryFebruaryFebruary
2018 2019 %
Collections Collections Change
VAIL VILLAGE
Retail 526,926 542,298 2.92 %
Lodging 768,498 829,038 7.88 %
F & B 607,943 632,174 3.99 %
Other 31,601 38,493 21.81 %
Total 1,934,969 2,042,003 5.53 %
LIONSHEAD
Retail 241,171 252,676 4.77 %
Lodging 588,984 627,557 6.55 %
F & B 156,110 165,987 6.33 %
Other 5,718 4,532 -20.74 %
Total 991,982 1,050,752 5.92 %
CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL
Retail 213,999 223,083 4.24 %
Lodging 239,322 324,249 35.49 %
F & B 81,683 98,991 21.19 %
Other 5,809 10,064 73.26 %
Total 540,813 656,387 21.37 %
OUT OF TOWN
Retail 122,453 156,945 28.17 %
Lodging 57,133 4,990 -91.27 %
F & B 1,283 1,763 37.39 %
Utilities & Other 167,617 185,000 10.37 %
Total 348,486 348,698 0.06 %
5/1/2019 12:16:38 PM Page 1 of 2
May 7, 2019 - Page 111 of 115
TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW
FebruaryFebruaryFebruaryFebruary
Sales Tax Newsletter
February 2019 Sales TaxFebruary 2019 Sales TaxFebruary 2019 Sales TaxFebruary 2019 Sales Tax
TOTALTOTALTOTALTOTAL
FebruaryFebruaryFebruary
2018 2019 %
Collections Collections Change
Retail 1,104,548 1,175,001 6.38 %
Lodging And Property Mgmt 1,653,937 1,785,834 7.97 %
Food and Beverage 847,020 898,916 6.13 %
Other 210,745 238,089 12.98 %
Total 3,816,249 4,097,840 7.38 %
RETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARY
FebruaryFebruaryFebruary
2018 2019 %
Collections Collections Change
RETAIL-FOOD 166,535 177,779 6.75 %
RETAIL-LIQUOR 66,838 66,651 -0.28 %
RETAIL-APPAREL 185,066 191,072 3.25 %
RETAIL-SPORT 471,287 483,306 2.55 %
RETAIL-JEWELRY 22,248 26,202 17.77 %
RETAIL-GIFT 5,458 6,239 14.30 %
RETAIL-GALLERY 1,830 5,356 192.76 %
RETAIL-OTHER 185,128 216,978 17.20 %
RETAIL-HOME OCCUPATION 158 1,418 795.74 %
Total 1,104,548 1,175,001 6.38 %
5/1/2019 12:16:38 PM Page 2 of 2
May 7, 2019 - Page 112 of 115
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Confirm J uly 2 Budget Retreat Date and J uly 23 and August 13 Community
P icnic Date
May 7, 2019 - Page 113 of 115
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the
purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on
specific legal questions; and to determine positions, develop a strategy and instruct negotiators,
Regarding: potential real property acquisition
P RE S E NT E R(S ): Matt Mire, Town Attorney
May 7, 2019 - Page 114 of 115
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Recess 4:45 p.m. (estimated)
May 7, 2019 - Page 115 of 115