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Home My WebLink About2019-05-07 Agenda and Supporting Documentation Town Council Evening Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E TIN G Evening Agenda Town Council C hambers 6:00 P M, May 7, 2019 Notes: Times of items are approximate, subject to c hange, and cannot be relied upon to determine what time C ounc il will consider an item. Public comment will be taken on each agenda item. Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town services, policies or other matters of community conc ern, and any items that are not on the agenda. Please attempt to keep c omments to three minutes; time limits established are to provide efficienc y in the c onduct of the meeting and to allow equal opportunity for everyone wishing to speak. 1.Citizen Participation (10 min.) 2.Introduction of new C ML Executive Director 2.1.Kevin Bommer Colorado Municipal League Executive Director I ntroduction 5 min. Presenter(s): J enn Bruno, Mayor Pro Tem Kevin Bommer was appointed to be the Colorado Municipal League ("C ML") Executive Director this past April. Bommer is responsible to C ML's 21-member executive board for executing the policies and programs of the C ML, supervising staff members, managing and coordinating activities and operations, recommending and developing organization policies and programs, and serving as a spokesperson for C ML policies. Bommer also directs the C ML’s advocacy program and oversees C ML's strategic plan development and implementation. Prior to being appointed executive director, Bommer served as the C ML’s deputy director and was a full-time lobbyist from 2000 to 2019. 3.Any action as a result of executive session 4.Proclamations 4.1.Proclamation No. 6, Series 2019, May is Colorado W ildfire Awareness Month 5 min. Presenter(s): Paul Cada, W ildland Fire Program Manager 5.Consent Agenda 5.1.April 2, 2019 Town Council Meeting Minutes 5 min. 5.2.April 16, 2019 Town Council Meeting Minutes 5.3.Resolution No. 19, Series of 2019, A Resolution Approving a Cooperative May 7, 2019 - Page 1 of 344 I ntergovernmental Agreement for Use of the 800 MHZ System in the Eagle River Valley Background: The Eagle River Valley User Agencies previously entered into an Agreement for use of Eagle County's 800 MHz W ide Area Smartzone Trunked Radio Services dated on or around August 17, 2010, governing the use of the 800 MHz radio system in Eagle County. The User Agencies wish to supersede the Previous Agreement with the current I ntergovernmental Agreement to provide for continuing access to the system by the User Agencies and to reallocate the decision-making responsibilities of the User Agencies for the system. 5.4.Resolution No. 20, Series of 2019, A Resolution Designating Bank Accounts for the Town of Vail with Patty Mckenny , Kathleen Halloran, Carlie Smith and J acque Lovato as the Designated Signers of those Accounts Permitted by the Charter of the Town, I ts Ordinances and the Statutes of the State of Colorado and Setting Forth Details in Regard Thereto Background: W ith the departure of the Town Manager, this resolution adds Patty Mc Kenny, I nterim Town Manager to the list of signers on the town's bank accounts for the continuation of business processes. 5.5.Bridge Road Bridge Replacement Contract Award Background: Staff received 2 bids for the Bridge Road Bridge Replacement Project. The project replaces an existing 3 culvert structure with a single span bridge over Gore Creek. 6.Presentations / Discussion 6.1.Vail Trail Head Use Task Force Report 20 min. Presenter(s): Dwight Henninger, Police Chief and Aaron Mayville, US Forest District Ranger Action Requested of Council: Listen to presentation, give feedback and approve or deny funding in supplemental. Background: See attached memorandum 7.Action Items 7.1.Ordinance No. 7, Series 2019, an ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Housing Fund, Marketing Fund, Heavy Equipment Fund, Dispatch Services Fund, and Timber Ridge Housing Fund. 30 min. Presenter(s): Kathleen Halloran, Finance Director Action Requested of Council: Approve or approve with amendments Ordinance No. 7, Series 2019. Background: Please see attached memo. Staff Recommendation: Approve or approve with amendments Ordinance No. 7, Series 2019. 7.2.Ordinance No. 8, Series of 2019 - An Ordinance Amending Title 12, Zoning Regulations, Vail Town Code, Pursuant to Section 12-3-7, Amendment, Amending the Definition of Flat Roof, Adding Definitions for Sloping Roof and Parapet, Creating Regulations for Parapet Height; and Setting Forth Details in Regard Thereto. 15 min. Presenter(s): Ashley Clark, Planner I I May 7, 2019 - Page 2 of 344 Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 8, Series of 2019, upon first reading. Background: The Community Development Department is proposing to update the Vail Town Code to add definitions related to roof pitches and respective maximum allowed heights and to add language to regulate parapets. The legislative history for height allowances in Vail from the original adoption of the Zoning Regulations and Design Regulations to today shows that Vail has adjusted its codes to accommodate design trends and technology. Today, roof construction practices allow for a wide range of roof pitches. Proposals reviewed by staff often include many different roof pitches, with some being more flat or sloping relative to others. This text amendment seeks to update the existing code to provide a clear standard for fair and consistent review of projects in Vail. Staff Recommendation: On April 22, 2019 the Planning and Environmental Commission (P E C) forwarded a recommendation of approval to the Vail Town Council, of the proposed text amendment, subject to the findings noted in Section V I I I of the staff memorandum to the P E C. 7.3.Resolution No. 21, Series of 2019, a resolution adopting the 2019 Update to the Public W orks Master Plan, and setting forth details in regard thereto. (P E C19-0006) 45 min. Presenter(s): Chris Neubecker, Planning Manager, Community Development Department Action Requested of Council: The Town Council is asked to approve Resolution No. 21, Series of 2019, to adopt the 2019 Update to the Public W orks Master Plan. Background: The existing Public W orks Master Plan was approved in 1994 and is now 25 years old. A new master plan is needed to guide future use and development of the Public W orks site. The purpose of the 2019 Update to the Public W orks Master Plan is to provide a summary of the immediate needs and the long term use of the Public W orks site within the Town of Vail. The Plan will provide a roadmap to guide future development of the site, while helping the Town to understand the possible costs and impacts of future development, and allowing for flexibility in implementation of the Plan. Staff Recommendation: The Community Development Department recommends approval of Resolution No. 21, Series of 2019. 7.4.Resolution No. 22, Series of 2019, A Resolution of the Vail Town Council Stating I ntent of the Town to Acquire Certain Property for the Protection of the Town's Stream Tract, and to Provide for the Unemcumbered Use of Public Property Pursuant to C.R.S. §38-6-101, E T Seq. C.R.S. §31-25- 201, Article X X, §1 Town of Vail Home Rule Charter 10 min. Presenter(s): Matt Mire, Town Attorney Action Requested of Council: Approve, approve with amendments or deny Resolution No. 22, Series of 2019. Background: Delponte sued the Town after installing private landscaping and patio improvements on Town-owned property adjacent to Gore Creek. Delponte sought a declaratory judgment that a restrictive covenant permitted installation of his private improvements. The Town filed a counterclaim for trespass. I n 2016, the Colorado Court of Appeals agreed with the Town, finding that the improvements illegally trespassed upon Town property as a matter of law and remanding the matter to the District Court to award damages for the trespass. Two years later, the district court held a hearing concerning damages. I n the meantime, the plaintiff convinced his neighborhood to adopt a new restrictive covenant that purportedly allows May 7, 2019 - Page 3 of 344 private improvements on Town-owned property. At the damages hearing, despite evidence of actual damages provided by the Town, the district court awarded the Town only nominal damages of $1.00 for the 12 years of trespass on Town-owned property. The Town has again appealed the district court’s decision to the Colorado Court of Appeals, and the appeal is pending. To avoid another attempt by the neighborhood to take Town-owned property, the Town intends to condemn all exising and future restrictive covenants that purport to allow private uses on the Town-owned property. Under current case law, the value of the property interest to be condemned is zero. 8.Public Hearings 8.1.Ordinance No. 6, Series of 2019, Second Reading, An Ordinance Granting a Franchise to Holy Cross Energy 5 min. Presenter(s): Greg Hall, Public W orks & Transportation Director Action Requested of Council: Table Ordinance No. 6, Series of 2019 to the May 21, 2019 Town Council meeting. Background: The Town of Vail and Holy Cross Energy have been partners in an Electric Utility Franchise Agreement since February 27, 1979. That agreement was renewed on May 4, 1999 to expire this May. The franchise fee is currently set at 3%, which is consistent with other municipalities with whom Holy Cross Energy has franchise agreements with. The proposed franchise agreement increases the franchise fee to 4%. The additional revenue generated from this increase will assist with undergrounding of overhead electric and other utility lines. Public notice requirements for franchise agreements have been met by Holy Cross. Staff Recommendation: Table Ordinance No. 6, Series of 2019 to the May 21, 2019 Town Council meeting. 9.Adjournment 9.1.Adjournment 8:30 p.m. (estimated) Meeting agendas and materials can be acc es s ed prior to meeting day on the Town of Vail webs ite www.vailgov.com. All town c ouncil meetings will be streamed live by High F ive Ac cess Media and available for public viewing as the meeting is happening. T he meeting videos are als o posted to High F ive Ac cess Media website the week following meeting day, www.highfivemedia.org. P leas e c all 970-479-2136 for additional information. S ign language interpretation is available upon reques t with 48 hour notification dial 711. May 7, 2019 - Page 4 of 344 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Kevin B ommer Colorado Municipal L eague Executive Director I ntroduction P RE S E NT E R(S ): J enn Bruno, Mayor Pro Tem B AC K G RO UND: K evin Bommer was appointed to be the Colorado Municipal L eague ("C ML ") E xecutive Director this past April. Bommer is responsible to C ML 's 21-member executive board for executing the policies and programs of the C ML , supervising staff members, managing and coordinating activities and operations, recommending and developing organization policies and programs, and serving as a spokesperson for C ML policies. Bommer also directs the C ML’s advocacy program and oversees C ML 's strategic plan development and implementation. P rior to being appointed executive director, B ommer served as the C ML’s deputy director and was a full-time lobbyist from 2000 to 2019. May 7, 2019 - Page 5 of 344 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Proclamation No. 6, Series 2019, May is Colorado W ildfire Awareness Month P RE S E NT E R(S ): P aul Cada, W ildland Fire Program Manager AT TAC H ME N TS: Description Proclamation No. 6, Series of 2019 May 7, 2019 - Page 6 of 344 Proclamation No. 6 Series of 2019 May is Colorado Wildfire Awareness Month WHEREAS, wildfire significantly impacts Colorado’s environmental, economic and social well-being; WHEREAS, wildfire presents a threat to life, property, wildlife habitat and the health of Gore Creek; WHEREAS residents of Colorado’s fire -prone communities need to accept responsibility for living in high fire-hazard areas; WHEREAS, residents must prepare to survive wildfire by ensuring proper management of vegetation surrounding the home and appropriate home construction and maintenance to resist ignition; WHEREAS, citizens and visitors need to be continuously prepared to evacuate with little or no notice; WHEREAS, residents must stay continuously vigilant and prepared f or wildfire throughout the year; WHEREAS, Vail Fire and Emergency Services provides a number of free services including home wildfire risk evaluations, curbside chipping and evacuation preparedness information; and WHEREAS, Everyone has a role in wildfire preparedness, response and recovery. Vail is committed to becoming more resilient to wildfire by embracing the concepts of Fire Adapted Vail. NOW, THEREFORE, the Vail Town Council hereby proclaims May 2010 to be Colorado Wildfire Awareness Month. The Town of Vail encourages its citizens to observe this month with educational programs and to take action now to reduce the wildfire threat and prepare their homes, families and community for wildfire, a nd stay prepared throughout the year. Dated this 7tht day of May 2019 Vail Town Council Attest: ___________________________ Dave Chapin, Mayor Tammy Nagel, Town Clerk May 7, 2019 - Page 7 of 344 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: A pril 2, 2019 Town Council Meeting Minutes AT TAC H ME N TS: Description April 2, 2019 T C Meeting Minutes May 7, 2019 - Page 8 of 344 Town Council Meeting Minutes of April 2, 2019 Page 1 Vail Town Council Meeting Minutes Tuesday, April 2, 2019 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tem Travis Coggin Kevin Foley Jen Mason Greg Moffet Absent: Kim Langmaid Staff members present: Greg Clifton, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation There was no public comment 2. Consent Agenda 2.1. Resolution No. 15, Series 2019 a Resolution to Release a Deed Restriction Located at 1109 Vail Valley Drive pursuant to Section 12-13-5 of the Vail Town Code, in exchange for the placement of an employee housing deed restriction on Heather of Vail Condo Unit B-3/ 5197 Black Gore Drive Unit B-3, Vail, Colorado 81657 (the “Proposed EHU”). Background: On March 26, 2019 the Vail Local Housing Authority (VLHA) reviewed a request to exchange an existing studio Type II Employee Housing Unit Restrictive Covenant at 1109 Vail Valley Drive. The new owner requested to exchange the existing EHU with a new Type III deed- restriction on a two bedroom condominium located at Heather of Vail Condos Unit B-3 / 5197 Black Gore Drive Unit B-3. The exchange meets the requirements listed in the Town Code 12- 13-5 EMPLOYEE HOUSING UNIT DEED RESTRICTION EXCHANGE, therefore the VLHA recommends release of the restrictive covenant on 1109 Vail Valley Drive. Moffet made a motion to approve Resolution No. 15, Series of 2019; Foley seconded the motion passed (6-0). 2.2. Resolution No. 16, Series of 2019 a Resolution to Release a Deed Restriction Located at 2642 Kinnikinnick Court pursuant to the terms of the Settlement Agreement, October 18, 1996, Reception No. 607578 and the Type II Employee Housing Unit Restrictive Covenant, November 18, 1996, Reception No. 607579. May 7, 2019 - Page 9 of 344 Town Council Meeting Minutes of April 2, 2019 Page 2 Background: The owner of a deed-restriction located at 2642 Kinnikinnick Court requested to release their restriction in accordance with Type II Employee Housing Unit Restrictive Covenant recorded November 18, 1996, Reception No. 607579 section 7. Staff will record the approved mutual release upon "verification that the EHU use has been terminated and has been merged into the Primary Unit, and is no longer capable of being separately leased." Moffet made a motion to approve Resolution No. 16, Series of 2019; Foley seconded the motion passed (6-0). 2.3. Resolution No.17, Series of 2019, A Resolution Adopting an Amended Budget and Making Appropriations to Pay the Costs, Expenses, and Liabilities of the Vail Local Marketing District for its Fiscal Year January 1, 2019 Through December 31, 2019 Moffet made a motion to approve Resolution No. 17, Series of 2019; Foley seconded the motion passed (6-0). 2.4. Resolution No. 18, Series of 2019, A Resolution Approving a Cooperative Intergovernmental Agreement for Use of the 800 MHZ System in the Eagle River Valley Background: The Eagle River Valley User Agencies previously entered into an Agreement for use of Eagle County's 800 MHz W ide Area Smartzone Trunked Radio Services dated on or around August 17, 2010, governing the use of the 800 MHz radio system in Eagle County. The User Agencies wish to supersede the Previous Agreement with the current Intergovernmental Agreement to provide for continuing access to the system by the User Agencies and to reallocate the decision-making responsibilities of the User Agencies for the system. *This item was removed from the agenda prior to the beginning of the meeting. 2.5. March 5, 2019 Town Council Meeting Minutes Moffet made a motion to approve the March 5, 2019 Town Council meeting minutes; Bruno seconded the motion passed (6-0). 2.6. March 19, 2019 Town Council Meeting Minutes Moffet made a motion to approve the March 19, 2019 Town Council meeting minutes; Mason seconded the motion passed (6-0). 2.7. Global Friendship Exchange Agreement between the Yamanouchi–Machi, Nagano Prefecture, Japan and the Town of Vail, State of Colorado, United States of America Moffet made a motion to adopt the Global Friendship Exchange Agreement between the Yamanouchi–Machi, Nagano Prefecture, Japan and the Town of Vail, State of Colorado, United States of America; Mason seconded the motion passed (6-0). 2.8. Global Friendship Exchange Memo of Understanding ("MOU") between the Yamanouchi–Machi, Nagano Prefecture, Japan and the Town of Vail, State of Colorado, United States of America May 7, 2019 - Page 10 of 344 Town Council Meeting Minutes of April 2, 2019 Page 3 Moffet made a motion for the Town of Vail to enter into the Global Friendship Exchange Memo of Understanding ("MOU") between the Yamanouchi–Machi, Nagano Prefecture, Japan and the Town of Vail, State of Colorado, United States of America; Mason seconded the motion passed (6-0). 3. Town Manager Report The Town Manger reviewed his report with council. Clifton stated dates for the July budget retreat would be discussed at the next meeting. 4. Action Items 4.1. Resolution No. 14, Series of 2019, A Resolution Adopting Gore Valley Trail Interpretive Plan as a Component of the Gore Creek Strategic Plan Presenter(s): Peter Wadden, Watershed Education Coordinator Action Requested of Council: Approve, approve with modifications, or deny Resolution No. 14, Series of 2019. Background: Based on feedback received from Town Council at the March 19 meeting, staff has updated the Interpretive Plan to include recommendations on how the proposed interpretive installations may be incorporated into the Vail App. The applicant, Town of Vail, represented by Peter Wadden, Town of Vail Water Quality Education Coordinator, is requesting approval from the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for the adoption of the Gore Valley Trail Interpretive Plan (the Interpretive Plan) as a component of the Gore Creek Strategic Action Plan. Pete Waden, Watershed Education Coordinator, reviewed the plan updates per Council direction from the March 19, 2019 Town Council meeting to include recommendations on how the proposed interpretive installations may be incorporated into the Vail App. The Interpretive Plan provided education topics and enumerates education and outreach goals and objectives. It identified specific installations at specific locations that would help raise awareness in the community by providing opportunities to engage with the unique natural features of Gore Creek, to learn what is being done to protect the creek, and where there are opportunities to do more. Waden reminded council pursuant to Section 8-3, Amendment Process, Vail Town Code, the Planning and Environmental Commission (PEC) unanimously recommended the adoption of the Gore Valley Trail Interpretive plan on February 25, 2019. There was no public comment Moffet made a motion to approve Resolution No. 14, Series of 2019; Coggin seconded the motion passed (6-0). 4.2. Ordinance No. 3, Series of 2019, An Ordinance Amending Chapter 1 of Title 4 of the Vail Town Code to Address Business Licensing Fees for Accommodation Services. Presenter(s): Alex Jakubiec, Sales Tax and Licensing Administrator Action Requested of Council: Staff is requesting Council’s approval of the first reading of Ordinance No. 3, Series 2019. Background: Please see attached memo. May 7, 2019 - Page 11 of 344 Town Council Meeting Minutes of April 2, 2019 Page 4 Staff Recommendation: Approve or approve with amendments upon first reading of Ordinance No. 3, Series 2019. Alex Jakubiec, Sales Tax and Licensing Administrator, explained to council when Chapter 14 was created in the Town Code requiring short term rental (“STR”) properties to obtain a STR registration the business license fee section relating to STR’s were repealed; which also removed the fee structure for lodging properties and property managers. Ordinance No. 3, Series of 2019 returned the proper identification of the Town’s current business license fee structure for this business segment. There was no public comment Moffet made a motion to approve Ordinance No. 3, Series of 2019 upon first reading; Coggin seconded the motion passed (6-0). 4.3. Ordnance No. 5 Series of 2019, First Reading, An Ordinance Authorizing the Sale of Certain Real Property Known as Unit 2, Vail Village Inn Plaza, Phase V Condominiums, to STK Capital, LLC for $1,547,000. Presenter(s): George Ruther, Housing Director Action Requested of Council: Approve, Approve with Modifications, or Deny Ordinance No. 5, Series of 2019, on first reading. Background: Please refer to the staff memorandum, dated April 2, 2019, discussing this agenda item. Staff Recommendation: The Town staff recommends the Vail Town Council approves Ordinance No. 5, Series of 2019, upon first reading. There was no public comment. Council noted they did not have any questions or comments concerning Ordinance No. 5, Series of 2019. Moffet made a motion to approve Ordinance No. 5, Series of 2019 upon first reading; Bruno seconded the motion passed (6-0). 4.4. Proposed Parcel E, Chamonix Vail Neighborhood – Options for Consideration – Request for Direction Presenter(s): George Ruther, Housing Director Action Requested of Council: At the end of the discussion, the Vail Town Council will be asked to provide direction to the Town staff as to which, if any, of the proposed approaches best serves the interest of the greater Vail community. Background: The Vail Town Council has expressed its intent to sell the Town's interest in Parcel D of the Chamonix Vail Neighborhood. Proceeds from the sale of the Parcel could be applied to recoup a portion of the nearly $4M financial subsidy granted to the development of the May 7, 2019 - Page 12 of 344 Town Council Meeting Minutes of April 2, 2019 Page 5 Chamonix Vail Neighborhood. In order to effectively sell the Parcel, certain determinations regarding the sales approach must first be decided. Staff Recommendation: The Town staff recommends the Vail Town Council discussion and considers the four options outlined in the staff memorandum and provide direction as to which, if any, of the options the Town Council supports the staff in pursuing. George Ruther, Housing Director, presented 4 options to recoup a portion of the nearly $4M financial subsidy granted to the development of the Chamonix Vail neighborhood. Options include:  selling parcel "as-is";  sell contingent upon approval of a subdivision and an amendment to the approved development plan;  subdivide the parcel, amend the approved development plan and then sell the property; There was no public comment Council agreed to impose as much as possible to guarantee a high return on the units. Moffet made motion to direct staff to pursue option 3 concerning Parcel E of the Chamonix Vail Neighborhood; Bruno seconded the motion passed (6-0). 5. Public Hearings 5.1. Ordinance No. 4, Series of 2019, Second Reading, An Ordinance Amending Section 12-7H-12, Density, Vail Town Code, and Section 14-8-1, Vail Town Code, to Remove the Dwelling Units per Acre Maximum While Maintaining the Existing Dimensional Standards Including GRFA and Building Height in the Lionshead Mixed Use- 1 Zone District Presenter(s): Chris Neubecker, Community Development Planning Manager Action Requested of Council: The Vail Town Council shall table Ordinance No. 4, Series of 2019 to the June 4, 2019 Town Council meeting. Background: The proposed change to the density maximum in Lionshead Mixed Use-1 zone district will encourage redevelopment of properties in the Lionshead area, as encouraged by the Lionshead Redevelopment Master Plan. Staff Recommendation: The Community Development Department recommends tabling of Ordinance No. 4, Series of 2019 to the June 4, 2019 Town Council meeting. Moffet made a motion to table Ordinance No. 4, Series of 2019 to the June 4 Town Council meeting; Bruno seconded the motion passed (6-0). There being no further business to come before the council, Moffet moved to adjourn the meeting; Foley seconded the motion which passed (6-0) and the meeting adjourned at 7:30 p.m. Respectfully Submitted, May 7, 2019 - Page 13 of 344 Town Council Meeting Minutes of April 2, 2019 Page 6 Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk May 7, 2019 - Page 14 of 344 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: A pril 16, 2019 Town Council Meeting Minutes AT TAC H ME N TS: Description April 16, 2019 TC Meeting Minutes May 7, 2019 - Page 15 of 344 Town Council Meeting Minutes of April 16, 2019 Page 1 Vail Town Council Meeting Minutes Tuesday, April 16, 2019 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid Travis Coggin Kevin Foley Jen Mason Greg Moffet Absent: Jenn Bruno, Mayor Pro Tem Patty McKenny, Assistant Town Manager Staff members present: Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation George Ruther, Housing Director, shared an award received from the Modular Building Institute for the Chamonix development with modular building. 2. Any Action as a result of executive session Moffet made a motion to direct staff to make contact with SGR and begin a conversation for a Town Manager search and draft an employment contract for Patty McKenny to be the Interim Town Manager; Foley seconded the motion passed (6-0). 3. Proclamations 3.1. Proclamation No. 5, Series of 2019, A Proclamation Recognizing National Library Week 2019 "Libraries Lead" Council read the proclamation into the record. Moffet made a motion to approve Proclamation No. 5, Series of 2019; Foley seconded the motion passed (6-0). 4. Consent Agenda (5 min.) 4.1. Resolution No. 18, Series of 2019, A Resolution Approving a Project THOR Meet Me Center Host Agreement Moffet made a motion to approve Resolution No. 18, Series of 2019; Mason seconded the motion passed (6-0). May 7, 2019 - Page 16 of 344 Town Council Meeting Minutes of April 16, 2019 Page 2 4.2. East Meadow Drive and Main Vail South Roundabout Paver Apron Contract Award Background: The owner of a deed-restriction located at 2642 Kinnikinnick Court requested to release their restriction in accordance with Type II Employee Housing Unit Restrictive Covenant recorded November 18, 1996, Reception No. 607579 section 7. Staff will record the approved mutual release upon "verification that the EHU use has been terminated and has been merged into the Primary Unit, and is no longer capable of being separately leased." Moffet made a motion to direct staff to award contract to United Companies; Coggin seconded the motion passed (6-0). 5. Action Item 5.1. Ordinance No. 6, Series of 2019, First Reading, An Ordinance Granting a Franchise to Holy Cross Energy Presenter(s): Greg Hall, Public Works & Transportation Director Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 6, Series of 2019 upon first reading Background: The Town of Vail and Holy Cross Energy have been partners in an Electric Utility Franchise Agreement since February 27, 1979. That agreement was renewed on May 4, 1999 to expire this May. The franchise fee is currently set at 3%, which is consistent with other municipalities with whom Holy Cross Energy has franchise agreements with. The proposed franchise agreement increases the franchise fee to 4%. The additional revenue generated from this increase will assist with undergrounding of overhead electric and other utility lines. Public notice requirements for franchise agreements have been met by Holy Cross. Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 6, Series of 2019 upon first reading. Greg Hall, Public Works Director, spoke to council regarding the reason to increase the current franchise fee from 3% to 4% was to help accelerate the undergrounding of power lines in Vail. It would take approximately 52 years to underground the remaining power lines in Vail based on the current funding source. Hall reminded council the current franchise expired on April 30, 2019. Public Comment was called. Merv Lapin, Vail resident, suggested the town negotiate a provision to complete the undergrounding process throughout town within the next 5 to 7 years. There was no more public comment. Moffet made a motion to approve Ordinance No. 6, Series of 2019 upon first reading; Foley seconded the motion passed (6-0). 6. Presentation/Discussion May 7, 2019 - Page 17 of 344 Town Council Meeting Minutes of April 16, 2019 Page 3 6.1. Ford Park 2019 Summer Managed Parking Program Presenter(s): Greg Hall, Public Works & Transportation Director Action Requested of Council: Input and approval requested. Background: Each spring the summer activities and events calendar is reviewed by the Ford Park User Groups, including representatives from Town of Vail, Vail Recreation District, Vail Valley Foundation (GRFA), Betty Ford Alpine Gardens, Bravo! Vail and Walking Mountain Science Center (as operators of Vail Nature Center). The proposed managed parking program calendar is attached. The calendar may be subject to changes during the season. Greg Hall, Public Works Director, presented an overview of the 2019 Ford Park Summer Managed Parking Program including a calendar of paid parking days reviewed by the Ford Park user group. Moffet made a motion to approve the 2019 Ford Park Summer Managed Parking Program; Foley seconded the motion passed (6-0). 7. Public Hearings 7.1. Ordinance No. 3, Series of 2019, Second Reading, An Ordinance Amending Chapter 1 of Title 4 of the Vail Town Code to Address Business Licensing Fees for Accommodation Services. Presenter(s): Alex Jakubiec, Sales Tax and Licensing Administrator Action Requested of Council: Staff is requesting Council’s approval of the second reading of Ordinance No. 3, Series 2019. Background: Please see attached memo. Staff Recommendation: Approve or approve with amendments upon second reading of Ordinance No. 3, Series 2019. Alex Jakubiec, Sales Tax and Licensing Administrator, confirmed there were no changes since first reading. There was no public comment. Moffet made a motion to approve Ordinance No. 3, Series of 2019 upon second reading; Mason seconded the motion passed (6-0). 7.2. Ordnance No. 5 Series of 2019, Second Reading, An Ordinance Authorizing the Sale of Certain Real Property Known as Unit 2, Vail Village Inn Plaza, Phase V Condominiums, to STK Capital, LLC for $1,547,000. Presenter(s): George Ruther, Housing Director Action Requested of Council: Approve, Approve with Modifications, or Deny Ordinance No. 5, Series of 2019, on second reading. May 7, 2019 - Page 18 of 344 Town Council Meeting Minutes of April 16, 2019 Page 4 Staff Recommendation: The Town staff recommends the Vail Town Council approves Ordinance No. 5, Series of 2019, upon second reading. George Ruther, Housing Director, stated there were no changes to Ordinance No. 5, Series of 2019 since first reading. Public comment was called. Richard Liebhaber, Vail resident, asked council for more detail about the other offers made on the property. Public comment was closed. Moffet made a motion to approve Ordinance No. 5, Series of 2019 upon second reading; Coggin seconded the motion passed (6-0). There being no further business to come before the council, Moffet moved to adjourn the meeting; Foley seconded the motion which passed (6-0) and the meeting adjourned at 7:10 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk May 7, 2019 - Page 19 of 344 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Resolution No. 19, S eries of 2019, A Resolution Approving a Cooperative I ntergovernmental Agreement for Use of the 800 MHZ S ystem in the E agle River Valley B AC K G RO UND: The Eagle River Valley User A gencies previously entered into an Agreement for use of E agle County's 800 MHz W ide A rea S martzone Trunked Radio Services dated on or around A ugust 17, 2010, governing the use of the 800 MHz radio system in Eagle County. T he User Agencies wish to supersede the Previous A greement with the current I ntergovernmental A greement to provide for continuing access to the system by the User A gencies and to reallocate the decision-making responsibilities of the User A gencies for the system. AT TAC H ME N TS: Description Resolution No. 19, Series of 2019 May 7, 2019 - Page 20 of 344 Resolution No. 19, Series of 2019 RESOLUTION NO. 19 SERIES OF 2019 A RESOLUTION APPROVING A COOPERATIVE INTERGOVERNMENTAL AGREEMENT FOR USE OF THE 800 MHZ SYSTEM IN THE EAGLE RIVER VALLEY WHEREAS, the Eagle River Valley User Agencies (the “User Agencies”) previously entered into an Agreement for Use of Eagle County's 800 MHz Wide Area Smartzone Trunked Radio Services dated on or around August 17, 2010, governing the use of the 800 MHz radio system in Eagle County (the "Previous Agreement”); WHEREAS, the User Agencies wish to supersede the Previous Agreement with the current Intergovernmental Agreement (the "IGA"), attached hereto as Exhibit A and incorporated herein by this reference, to provide for continuing access to the system by the User Agencies and to reallocate the decision-making responsibilities of the User Agencies for the system; and WHEREAS, the Council’s approval of this Resolution is required to enter into the IGA. NOW, THEREFORE, BE IT RESOLVED BY TOWN COUNCIL FOR THE TOWN OF VAIL, STATE OF COLORADO: Section 1. The Council hereby approves the IGA and authorizes the Town Manager to enter into the IGA in substantially the same form as attached hereto as Exhibit A and in a form approved by the Town Attorney. Section 2. This Resolution shall take effect immediately upon its passage. ATTEST TOWN OF VAIL ______________________________ _____________________________ Tammy Nagel, Town Clerk Dave Chapin, Mayor May 7, 2019 - Page 21 of 344 COOPERATIVE INTERGOVERNMENTAL AGREEMENT FOR USE OF THE 800 MHz SYSTEM IN THE EAGLE RIVER VALLEY THIS AGREEMENT is made this ___ of ___________, 2019 by and among the County of Eagle, Colorado (“Eagle County”); Eagle County Health Service District d/b/a Eagle County Paramedic Services; Eagle County School District; Eagle River Fire Protection District; Eagle River Water and Sanitation District; Greater Eagle Fire Protection District; Gypsum Fire Protection District; Town of Avon, Colorado; Town of Eagle, Colorado; Town of Gypsum, Colorado; Town of Vail, Colorado; each a “User Agency,” or a “Party,” and collectively, the “User Agencies” or the “Parties.” Recitals Whereas, the User Agencies previously entered into a series of individual Agreements for Use of Eagle County’s 800 MHz Wide Area Smartzone Trunked Radio 2010 with Eagle County, governing the use of the 800 MHz radio system (the “Previous Agreement”); and Whereas, the User Agencies wish to supersede the Previous Agreement with the current Intergovernmental Agreement (“IGA”) or (“Agreement”) to provide for continuing access to the System (defined below) by User Agencies and to reallocate the decision-making responsibilities of the User Agencies for the System; and Whereas, the Parties desire to establish terms and conditions to govern the use of and access to the System and to provide for its operation, maintenance, and repair. NOW THEREFORE, the User Agencies agree as follows: 1. The System. The “System” is a radio communications system comprised of sites, infrastructure, and other assets that allow the User Agencies and other users to communicate throughout the state. A user of the System who is not a User Agency is referred to as “System Users”. a. Only organizations that conduct operations as, or are directly affiliated with, public service organizations may be a User Agency or System User. 2. Executive Committee. a. The Executive Committee shall be comprised of up to 13 voting members and at least one advisory, non-voting member, as follows: i. Each User Agency shall designate one (1) representative as a voting member of the Executive Committee for a two-year term, or as necessary. Where possible, each User Agency shall submit the name of its designated representative to the employee designated by Eagle May 7, 2019 - Page 22 of 344 County to manage the day-to-day operations related to the System by January 31st of the applicable year. ii. The Executive Committee may also elect up to two additional at- large voting members on a yearly basis. At large members must be from a User Agency, Cooperating Agency (as defined in Section 5 below), or a System User, provided that no User Agency shall have more than two representatives. iii. No voting member of the Executive Committee shall be an Eagle County employee paid with 800 MHz funds, as contemplated by Section 6(c), below. iv. One advisory, non-voting member shall represent the Vail Communications Center or its successor agency, if applicable. v. The Executive Committee may admit additional advisory, non- voting members as necessary or desirable. Advisory, non-voting members may be from a User Agency, Cooperating Agency, or a System User. b. The Executive Committee shall: i. Make decisions based on the best interests of the users and operation of the System as a whole. ii. Adopt bylaws governing the Executive Committee’s decision- making processes. iii. Adopt policies and procedures governing the execution of any of the functions of the Executive Committee. iv. Adopt rules and regulations as necessary for the use of the System and associated equipment, in accordance with all applicable local, state, and federal rules, regulations, and policies and in accordance with policies or operating procedures set forth by the Consolidated Communications Network of Colorado, Inc. (“CCNC”). v. Provide for training for the use of the System. vi. Grant access to the System by Cooperating Agencies when access will be for the benefit of the citizens and visitors of Eagle County. vii. Agree upon a budget for each year, which must include a fee formula that considers both number of radio units and amount of airtime usage, for the use of the 800 MHz funds to present to the County Finance Department no later than June 1 of each year for approval by the Board during its yearly budgeting process. A proposed fee formula for 2019 is attached as Exhibit B. viii. Decide on how the funds under the charge of the Executive Committee shall be spent, as long as such spending is anticipated by the budget adopted by the Board. May 7, 2019 - Page 23 of 344 ix. Refer any contracts necessary for the System to the Board of County Commissioners for signature. x. Coordinate with all User Agencies and Cooperating Agencies regarding necessary appropriations to cover unforeseen expenses. xi. Appoint steering committees as desired or necessary. xii. Conduct other business as necessary to implement the intent of this Agreement. 3. Technical Operations Committee. a. The Technical Operations Committee (“Tech Ops Committee”) is an existing committee and is comprised of any representative of User Agencies or other users that have an interest in the operations of the system. b. The Tech Ops Committee shall: i. Adopt bylaws governing the Tech Ops Committee’s decision- making processes. ii. Assist in planning for the operation of the System including, without limitation, considering and making recommendations related to talk group names, functions or aliases, or any other programming matters. iii. Meet periodically as needed or at the request of the operations employee, the Chair of the Executive Committee, or the Board of County Commissioners. 4. User Agencies. a. User Agencies own their own equipment and retain control over the equipment they own. b. Each User Agency shall pay reasonable fees for the use of the System, as determined by the fee schedule adopted by the Executive Committee. c. Each User Agency shall adhere to the rules and regulations governing the use of the System, as adopted by the Executive Committee. d. Eagle County holds licenses from the FCC for the operation of the System. Each User Agency and any of its employees, representatives, agents, and volunteers shall comply with all terms of the license, all federal, state, and local laws, orders, and regulations, as well as policies and procedures set forth by the Consolidated Communications Network of Colorado, Inc. (“CCNC”) with respect to the use of the System. 5. Cooperating Agencies. a. All organizations receiving programming and support from the 800 MHz system not identified as a User Agency shall be a Cooperating Agency. The currently- approved Cooperating Agencies are set forth in Exhibit A. b. Cooperating Agencies will charged a fee for use of the 800 MHz System based on the fee schedule adopted by the Executive Committee. May 7, 2019 - Page 24 of 344 6. Eagle County. a. Eagle County will enter into leases to use as sites for the System. b. Eagle County will enter into contracts as necessary for the operation, maintenance, and repair of the System. c. Eagle County will serve as employer for any employees necessary to ensure the continued operation of the System. Any employees will operate under the County’s general employment policies. All employees will conduct operations for the best interests of all the users of the System under the rules and regulations adopted by the Executive Committee. 7. Prior Agreements. This Agreement supersedes the Previous Agreement. 8. No multiple fiscal year obligation. Obligations in this Agreement are contingent upon each of the Parties appropriating, budgeting, and otherwise making funds available in each year for the purposes herein, in accordance with Article 24, title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. § 29-1-101 et seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). 9. Term and effective date. This Agreement shall become effective upon signature of an authorized representative of the governing body of a Party. Except as provided herein, this Agreement shall remain in effect until December 31, 2039, unless sooner terminated by agreement of all the Parties, or pursuant to the terms of Sections 10 or 11, below. 10. Termination. Voluntary termination by a Party requires 30 days of advance notice. No refunds are available for fees already paid for a given year. To avoid fees for the subsequent year, notice must be given by no later than June 30. Upon termination of a Party’s participation in the Agreement, whether voluntary or due to a breach, the Party at its own expense shall immediately reprogram its radios containing System programming and parameters, and provide documentation of such reprogramming. 11. Breach. A failure to pay fees owed for use of the System for over 180 days or violation of the rules or regulations for the use of the System is a material breach under this Agreement. The breaching party must demonstrate an attempt to cure the breach within 30 days of notice of the breach by the Executive Committee or by any Party or the Agreement as to the breaching Party shall terminate. 12. Enforcement. Any one or more of the Parties may enforce this Agreement by any legal or equitable means including specific performance, declaratory, and injunctive relief. No other person or entity shall have any right to enforce the provisions of this Agreement. 13. Employment Status. Nothing in this Agreement, and no performance under this Agreement, alters or modifies the employment status of officers, agents, or employees of any of the Parties. 14. Immunity. Nothing in this Agreement waives, limits, or otherwise modifies the governmental immunity that may be available by law to any of the Parties, their officials, employees, contractors, agents, or any other person acting on behalf of any of the Parties. In particular, immunity pursuant to the Colorado Governmental Immunity Act, Title 24, May 7, 2019 - Page 25 of 344 Article 10, Part 1 of the Colorado Revised Statutes is not waived. This paragraph shall survive termination of this Agreement. 15. Authority, Governing Law, and Venue. This Agreement is promulgated under the laws of the State of Colorado, including C.R.S. § 29-1-201. Each and every term, provision, or condition herein is subject to and shall be construed in accordance with the provisions of Colorado law, the charters of the Parties, if applicable, and the ordinances and regulations enacted pursuant thereto. Venue shall lie in the County of Eagle. 16. Severability. All agreements and covenants in this Agreement are severable. If a court of competent jurisdiction holds any of them invalid, this Agreement will be interpreted as if the invalid terms were not included. 17. Waiver. No waiver of any breach or default under this Agreement shall be a waiver of any other or subsequent breach or default. 18. No Third Party Beneficiary. The Parties, in their corporate and representative governmental capacities, are the only entities intended to be the beneficiaries of this IGA, and no other person or entity is so intended. 19. Amendments. Amendments to this IGA may be made with consent in writing by all the Parties. 20. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, and all of which shall constitute one and the same Agreement. Facsimile signatures shall be acceptable and binding on all parties. 21. Notices. All notices under this Agreement shall be in writing and shall be delivered by certified mail, by email as long as the recipient acknowledges receipt, or hand delivered to the following: Eagle County: Attn: Kevin Kromer 500 Broadway P.O. Box 850 Eagle, CO 81631 kevin.kromer@eaglecounty.us With a copy to: Eagle County Attorney’s Office 500 Broadway P.O. Box 850 Eagle, CO 81631 andrew.owen@eaglecounty.us May 7, 2019 - Page 26 of 344 Eagle County Health Service District: Chris Montera PO Box 990 Edwards, CO 81632 970-926-5750 cmontera@ecparamedics.com Eagle County School District: Sandra Mutchler 948 Chambers Avenue PO Box 740 Eagle, CO 81631 sandra.mutchler@eagleschools.net Eagle River Fire Protection District: Karl Bauer PO Box 2942 Edwards, CO 81632 kbauer@eagleriverfire.org Eagle River Water and Sanitation District: John Mccaulley Field Operations Manager 846 Forest Road Vail, CO 81657 970-477-5452 jmccaulley@erwsd.org Greater Eagle Fire Protection District: Attn: Doug Cupp 425 East 3rd Street PO Box 961 Eagle, CO 81631 dcupp@gefpd.org Gypsum Fire Protection District: Justin Kirkland, Fire Chief 511 Second Street /PO Box 243 Gypsum, CO 81637 970-524-7101 ext. 15 Justin@gypsumfd.com May 7, 2019 - Page 27 of 344 Town of Avon, Colorado: Attn: Greg Daly 100 Mikaela Way PO Box 975 Avon, CO 81620 gdaly@avon.org Town of Eagle, Colorado: Attn: Jenny Rakow, Town Clerk 200 Broadway Street PO Box 609 Eagle, CO 81631 jenny.rakow@townofeagle.org Town of Gypsum, Colorado: Attn: Jeremy Rietmann, Town Manager PO Box 130 Gypsum, CO 81637 jeremy@townofgypsum.com With a copy to: Heath Mosness heath.mosness@eaglecounty.us Town of Vail, Colorado Attn: Dwight Henninger 75 S. Frontage Rd. W. Vail, CO. 81657 DHenninger@vailgov.com [Signature pages to follow] May 7, 2019 - Page 28 of 344 COUNTY OF EAGLE, STATE OF ATTEST: COLORADO, BY AND THROUGH ITS BOARD OF COUNTY COMMISSIONERS BY: _______________________ _______________________ Clerk to the Board of County Jeanne McQueeney, Chair Commissioners DATE: ____________________ EAGLE COUNTY HEALTH SERVICE ATTEST: DISTRICT D/B/A EAGLE COUNTY PARAMEDIC SERVICES _______________________ _______________________ Jeff Kingston, Board of Directors Secretary Jeff Babb, Board of Directors President DATE: ________________ EAGLE COUNTY SCHOOL ATTEST: DISTRICT _______________________ _______________________ DATE: ________________ May 7, 2019 - Page 29 of 344 EAGLE RIVER FIRE PROTECTION ATTEST: DISTRICT _______________________ _______________________ DATE: ________________ EAGLE RIVER WATER AND SEWER ATTEST: DISTRICT _______________________ _______________________ DATE: ________________ GREATER EAGLE FIRE PROTECTION ATTEST: DISTRICT _______________________ _______________________ DATE: ________________ May 7, 2019 - Page 30 of 344 ATTEST: GYPSUM FIRE PROTECTION DISTRICT ______________________ _______________________ Justin Kirkland, Fire Chief DATE: ________________ ATTEST: TOWN OF AVON, COLORADO _______________________ _______________________ DATE: ________________ ATTEST: TOWN OF EAGLE, COLORADO, BY AND THROUGH ITS MAYOR _______________________ _______________________ Jenny Rakow, Town Clerk Ann McKibbin, Mayor DATE: ________________ ATTEST: TOWN OF GYPSUM, COLORADO _______________________ _______________________ DATE: ________________ May 7, 2019 - Page 31 of 344 ATTEST: TOWN OF VAIL, COLORADO _______________________ _______________________ Patty McKenny, Town Manager DATE: ________________ May 7, 2019 - Page 32 of 344 Exhibit A User Agencies Cooperating Agencies Eagle County Government Eagle County Health Service District Eagle County School District Eagle River Fire Protection District Eagle River Water & Sanitation District Greater Eagle Fire Protection District Gypsum Fire Protection District Town of Avon Town of Eagle Town of Gypsum Town of Vail Arrowhead Metro District Bachelor Gulch Metro District Basalt & Rural Fire Protection District Beaver Creek Metro District Cordillera Metro District Bond McCoy Volunteer Fire Vail Valley Medical Center May 7, 2019 - Page 33 of 344 Exhibit B Radio System Invoicing Formula as of [date of adoption] The 2019 invoicing system is based on a tiered funding formula for the 800MHz system. 1. Funding for the anticipated radio infrastructure maintenance cost of each upcoming year will be based on the percentage of radio system usage with the system logs for each talkgroup on an annual basis. Annual usage percentages have been averaged for each agency talkgroup and the dispatch talkgroups which will be divided amongst the agencies who are the users of that dispatch talkgroup based upon their percentage of dispatch center use. 2. Subscriber unit (radios) maintenance will be based each year upon the current cost of the depot service contract. For 2019 the cost is $40 per radio. 3. A contingency fund may be created in later years based upon a capital assessment added to the user agency's fee. Shown as an additional percentage added to the annual fee 4. A Foundation Fee schedule based upon the user agency's inventory (See Table) □ 1- 5 units $500 □ 101-125 units= $26,000 □ 6-10 units $2,000 □ 126-150 units= $34,000 □ 11-25 units $4,000 □ 151-175 units= $40,000 □ 26-50 units $8,000 □ 175-200 units= $46,000 □ 51-75 units= $14,000 □ 201+ Units $52,000 □ 76-100 units= $20,000 The user agencies inventory on May 1st will constitute the means for Foundation Fee Calculation. Any agency adding to their inventory during the year will be charged a $100/year radio fee for the remainder of the current year. Agencies will not receive a refund for reducing their inventory. May 7, 2019 - Page 34 of 344 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Resolution No. 20, S eries of 2019, A Resolution Designating B ank Accounts for the Town of Vail with Patty Mckenny , Kathleen Halloran, Carlie Smith and J acque L ovato as the Designated S igners of those A ccounts Permitted by the Charter of the Town, I ts Ordinances and the Statutes of the State of Colorado and Setting Forth Details in Regard Thereto B AC K G RO UND: W ith the departure of the Town Manager, this resolution adds Patty McKenny, I nterim Town Manager to the list of signers on the town's bank accounts for the continuation of business processes. AT TAC H ME N TS: Description signers May 7, 2019 - Page 35 of 344 Resolution No. 20, Series 2019 RESOLUTION NO. 20 Series of 2019 A RESOLUTION DESIGNATING BANK ACCOUNTS FOR THE TOWN OF VAIL WITH PATTY MCKENNY, KATHLEEN HALLORAN, CARLIE SMITH AND JACQUE LOVATO, AS THE DESIGNATED SIGNERS ON THOSE ACCOUNTS, PERMITTED BY THE CHARTER OF THE TOWN, ITS ORDINANCES, AND THE STATUTES OF THE STATE OF COLORADO; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail (the “Town”), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the “Charter”); and WHEREAS, the members of the Town Council of the Town (the “Council”) have been duly elected and qualified; and WHEREAS, The Town has the power to designate banks or financial institutions for funds of the Town; and WHEREAS, the Town wishes to designate bank accounts with First Bank of Vail and Alpine Bank with Patty McKenny, Kathleen Halloran, Carlie Smith, and Jacque Lovato as signers on these accounts. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO: Section 1. Patty McKenny, Kathleen Halloran, Carlie Smith and Jacque Lovato, are hereby designated as signers for the banking accounts for the funds of the Town of Vail. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, READ, APPROVED AND ADOPTED this 7th day of May, 2019. __________________________________ Dave Chapin, Mayor, Town of Vail ATTEST: Tammy Nagel, Town Clerk May 7, 2019 - Page 36 of 344 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Bridge Road Bridge Replacement Contract Award B AC K G RO UND: S taff received 2 bids for the B ridge Road B ridge Replacement Project. T he project replaces an existing 3 culvert structure with a single span bridge over Gore Creek. AT TAC H ME N TS: Description council memo May 7, 2019 - Page 37 of 344 To: Town Council From: Public Works Date: 05/07/2019 Subject: Bridge Road Bridge Replacement Contract Award I. ITEM/TOPIC Bridge Road Bridge Replacement Contract Award II. ACTION REQUESTED OF COUNCIL Authorize the Town Manager to enter into an agreement with Kraemer North America, LLC to complete the Bridge Road Bridge Replacement Project. III. BACKGROUND Staff received 2 bids for the Bridge Road Bridge Replacement Project. The project replaces an existing 3 culvert structure with a single span bridge over Gore Creek. Kraemer North America, LLC $1,640,665.00 Structures, Inc. $1,825,173.49 The project is budgeted with the Neighborhood Bridges budget and is within budget. This project is partially funded with a $1,000,000.00 bridge replacement grant from the Colorado Department of Transportation for the design and construction of the Bridge Road Bridge Replacement. The project is scheduled to begin July 8, 2019 and be completed by November 15, 2019. IV. STAFF RECOMMENDATION Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Kraemer North America, LLC to complete the Bridge Road Bridge Replacement Project in the amount not to exceed $1,640,665.00. May 7, 2019 - Page 38 of 344 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Vail Trail Head Use Task F orce Report P RE S E NT E R(S ): Dwight Henninger, Police Chief and A aron Mayville, US Forest District Ranger AC T IO N RE Q UE S T E D O F C O UNC I L: L isten to presentation, give feedback and approve or deny funding in supplemental. B AC K G RO UND: S ee attached memorandum AT TAC H ME N TS: Description Trailhead Use Task Force Memorandum U S FS Hanging Lake Survey Report May 7, 2019 - Page 39 of 344 MEMORANDUM TO: Town Council Patty McKenny, Interim Town Manager FROM: Dwight Henninger, Police Chief DATE: May 7, 2019 SUBJECT: Trailhead Use Task Force ______________________________________________________________________ SUMMARY & BACKGROUND The Trailhead Use Task Force, made up of Town staff from Public Works, Economic Development, Environment, Welcome Center, Community Information and the Police Department, has met three times this winter in an effort to develop effective strategies to address the trailhead overuse issues primarily in East Vail. At our last meeting, the U.S. Forest Service (USFS) was able to join us; they missed the first two meetings due to the government shut-down. The Task Force discussed and researched a number of potential efforts to address issues related to access, parking abuses, crowding, sanitation, trash, trail etiquette, off-leash dogs, social media, etc. There is no one solution to appropriately address these topics and meet all the needs of stakeholders, including the Town of Vail, neighborhood residents, and local and federal agencies. A stakeholder meeting will be held on May 3 to further outline the already identified priorities of stakeholders, detailed in the pages to follow. RECOMMENDATIONS: The Task Force recommendations for Council are as follows, with expanded explanations below: 1. Town would fund a planning effort working with the USFS over the next year to generate long-term solutions $30,000 2. Develop a Town Trail Host volunteer program $16,000 3. Clean-up after your K-9 media campaign $2,000 Total new costs for 2019 Budget to be included in supplemental $48,000 Other recommendation, or already in-progress solutions: 4. Provide portable sanitation facilities at the 4 East Vail Trail heads to be funded from existing Public Works Recreation budget $10,000 5. Vail Summer Hiking Guide with “bus-it-to-hike-it” recommendations 6. Concierge pre-summer training 7. Focused messaging of Booth Creek Trailhead instead of Booth Falls 8. Updated signage at Booth Creek Trailhead and at Vail Mountain School (VMS) 9. Work with VMS to provide maximum trailhead parking when available and not in conflict with their events 10. Prohibit trailhead parking on the Frontage Road and push that parking to the parking structures 11. Coordinate with the USFS in respect to trailhead hosting programs via the Front Country Ranger program and other USFS groups, see exhibit A for details. The Task Force researched and discussed a dedicated “Bark and Ride” bus to transport dogs and their owners to the trailheads, with additional buses, but it was thought that very few riders (1-3 a day) would use this service and with a minimum cost of $54,500 for 122 days, was not a good use of public funds this year. The progress of our work this summer and fall will be evaluated for potential adjustments in following years. May 7, 2019 - Page 40 of 344 DETAILS OF RECOMMENDATIONS 1. Trailhead Long-Term Planning Effort – DOT Volpe Center The East Vail trailheads which include Booth, Pitkin, Bighorn, and Gore/Deluge, with the most prominent being Booth, have seen significant growth in use over the last several years. Using trail counter data from Booth Creek trail, the Forest Service estimates a 156% increase between 2010 and 2018 which equates to about 2.6 times more people using the trail. Booth Creek trail saw over 31,000 hikers during the summer of 2018. These trailheads lead to the Congressionally-designated Eagles Nest Wilderness. Together, Town of Vail and Forest Service staff agree on the following list of impacts as a result of this growth in popularity: • Parking and Transportation o Trespass parking/use of private property o Illegal parking on frontage roads o Neighborhood impacts – traffic/congestion • Wilderness Character Degradation o Reduced opportunities for solitude o Trail crowding o Resource impacts to soil, water, wildlife, plants etc. • Trail Infrastructure o Trail widening o Erosion o Tree carving o Campfire impacts • Sanitation o Human waste o Garbage o Dog waste It is agreed that there are several short-term actions that can be taken in the summer of 2019 to alleviate some, but not all of these issues. A longer-term planning effort is needed to devise an integrated transportation/visitor use management plan for these popular East Vail trails. The Town staff is requesting $30,000 to begin an integrated planning effort working with a robust stakeholder group including the White River National Forest. The funding would enable the Town to contract with the Department of Transportation’s Volpe Center to commence an overall plan for these highly popular trails and trailheads in East Vail. The Volpe Center would facilitate a stakeholder group, conduct stakeholder and public meetings, design and implement user surveys, collect and analyze transportation/survey data, research feasible transit options, investigate capacities and generate other agreed-upon documentation. The Forest Service has worked with the Volpe Center for several years and had very successful planning efforts. Most recently, Volpe facilitated the management efforts at Hanging Lake and the Maroon Bells-Snowmass Wilderness overnight permit system. For more detailed information, please visit https://www.volpe.dot.gov/. 2. Town of Vail Trail Host Program This would build upon the existing Community Host Program by expanding the Town’s guest services presence to include trailhead areas, Gore Valley Trail and Vail’s Parks. The purpose of this program is to enhance the Vail guest experience. The Trail Hosts would provide our guests with wayfinding assistance, trail and parking information, and impart a welcoming atmosphere. The Trail Hosts would also be collecting data regarding trail usage and parking. Two electric bikes would be available for Trail Hosts to get to their assigned shifts in an efficient manner. Through on-site assistance, this program will help alleviate some of the parking issues, waste management, and overuse of the more popular trails. As proposed, the Trail Host Program would be on Wednesdays, Saturdays and Sundays beginning Saturday, June 29 through Sunday, Sept. 29. Coverage can also be provided during high traffic holiday times, i.e. Friday, July 5 and Friday, Aug. 30. Eight to ten hosts are needed to provide adequate coverage, with the remainder of the shifts to be covered by the USFS. May 7, 2019 - Page 41 of 344 Trails Hosts would be required to commit to 32 hours of service in 2 to 4 hour increments. In exchange for their service, they would be offered a benefit valued at $350 which could be applied towards VRD Golf, VRD Pickleball, Parking Value Card, or Restaurant Vouchers. Trail Hosts would have the option to join the winter Community Host Program. To qualify, Trail Hosts must have existing in-depth experience and knowledge of the local area trails and enjoy helping our visitors. They would receive additional training from a number of Town Departments. Trail Host Budget Host benefits $3,500 (2) E-Bikes $5,000 Operations $3,000 Supplies $4,500 Total $16,000 3. Summary of Portable Sanitation Facilities Cost Estimate 1x/week cleaning May 1-Nov 1 2x/week cleaning May 1- Nov 1 One Trailhead (Booth Creek) ADA Accessible Port-o-let $970 $1,540 Standard Port-o-let $856 $1,480 One of each $1,826 $3,020 Two Trailheads (Booth/Gore) ADA Accessible Port-o-let $1,940 $3,080 Standard Port-o-let $1,712 $2,960 One of each $3,652 $6,040 Four Wilderness Trailheads Recommended… Booth Creek (1 ADA, 1 Std) $1,826 $3,020 Pitkin Creek (1 Std) $856 $1,480 Bighorn Trail (1 Std) $856 $1,480 Gore Creek/Deluge Lake (1 ADA, 1 Std) $1,826 $3,020 Site Prep (gravel pads as needed) $1,000 $1,000 Summer 2019 Total $6,364 $10,000 Exhibit A: Summary of USFS Management Efforts: The Forest Service works with several partners and interested entities in the management efforts of these trails/trailheads. They include: • Friends of Eagles Nest Wilderness (FENW) – advocacy group, on-trail host volunteers in FS uniform, attend annual training, cover the entire wilderness area, hike, hand out leashes, provide wilderness ethics information to visitors, note trail maintenance issues for FS, and attend trail work days as available. May 7, 2019 - Page 42 of 344 • Eagle County Adopt-a-Trail Program (AAT) – Vail Valley Mountain Trail Alliance – trail maintenance advocacy partner coordinates volunteers for the FS who adopt a particular trail and then provide for basic trail maintenance on the system trails. Fifty trails have been adopted on the EHX Ranger District. o Booth, Pitkin, Bighorn, Gore, and Deluge have all been adopted by local businesses/groups who then perform the basic trail maintenance of cleaning erosion control structures, clearing the vegetation from the trail, cutting out down and deadfall, checking signage and picking up litter.  FENW has adopted Deluge Lake Trail. o AAT Program has an ambassador branch where volunteers patrol trails that have wildlife closure seasons. These ambassadors inform users about the reason behind the closure and provide other hiking/biking opportunities during the closed season.  There is also a social ambassador aspect to this program where volunteers visit local shops, lodging, welcome centers, etc., to inform community members about the wildlife closures. • Volunteers for Outdoor Colorado – the District has worked with this group in the past to organize and manage large scale volunteer trail reconstruction and construction efforts. o Deluge Lake Trail summer 2018 o Everkrisp Trail work is slated for summer of 2019 • Assorted commercial outfitter guides o They take guided hiking, backpacking, and hunting trips into the ENW via these trailheads. • Rocky Mountain Youth Corps and Student Conservation Association o RMYC provides youth crews who travel the state performing heavy trail maintenance/project work.  They also have an individual placement program where an intern works alongside FS seasonal for 12-16 weeks. o SCA normally provides individual interns working in the wilderness program  These interns learn the basics of wilderness management working alongside the FS seasonal crews. Forest Service Uniformed Efforts: • Seasonal Wilderness employees – One 2-person crew who patrol all three wilderness areas (Eagles Nest, Holy Cross, and Flattops) on the District with an emphasis on wilderness ethics education. These employees have enforcement abilities. They download counters, collect overnight permits, upload the data and produce use reports. They naturalize illegal campsites, dispose of inappropriately managed human waste, educate users about dogs on leash in ENW, enforce wilderness regulations (camping, fires, party size, etc.), perform trail work, log out the trail, and collect campsite data. They normally work weekends for a four day work week. They usually backpack deeper into the wilderness areas hiking a large loop to cover the most terrain, making as many contacts as possible. o Interns – In some years we have Student Conservation Association or Rocky Mountain Youth Corps interns who work with our paid seasonal staff. • Front Country Ranger Program – four seasonal FS employees who will have enforcement abilities. They will patrol these four trailheads providing wilderness ethics information, collecting data, taking photos, and providing other resource management information to visitors. This crew will cover approximately 7 other patrol areas throughout the front country areas adjacent to our mountain communities. The two teams would work a 4 day week with 6 days per week coverage with these rangers. They will focus on dispersed recreation issues at the majority of the other patrol areas. Illegal residential and campfire activities are growing in the front country areas. This crew will focus patrols near these four popular trailheads with these issues in mind. May 7, 2019 - Page 43 of 344 East Vail High Use Briefing Paper – Eagles Nest Wilderness Background Four trailheads provide trail access to the Eagles Nest Wilderness from the vicinity of East Vail – Booth, Pitkin, Bighorn, and Gore/Deluge. Visitation to these trails has increased steadily over the past decade, and over the last few years in particular. Anecdotal Forest Service data shows that the vast majority (over 90%) of users along Booth Creek and Gore Creek trails hear about the trails from their hotel concierge or social media. The vast majority of these users are also from out of town/area, are not experienced hikers, and may not understand the impacts of their behavior. The most recent visitor use counts, taken by TRAFx infrared trail counters are below. Summary of Trail Use in 2017-18 Trail Year Total Users May to Sept Total # Days Avg. # Users per day Highest Individu al Day % Day Use 2018 Total Users Jan to Dec Booth Creek^ 2018 25,667 153 168 479 96% 31,145 Pitkin 2017 4,634 139 33 90 - - Bighorn 2017 2,883 137 21 85 - - Deluge Lake 2017 1,856 139 13 36 - - Gore Creek 2018 11,553 153 76 354 93% 14,996 Note: 2017 data is from May 15 – September 30. 2018 data is from May 1 – Sept. 30. ^ - the Booth Creek trail counter did not record data from May 26 – June 29, 2018, so the Gore Creek data was used as a proxy to estimate Booth Lake use between these dates. Each of the five trails listed above enter the Eagles Nest Wilderness within one-half mile of their respective trailheads. The Eagles Nest Wilderness was added to the National Wilderness Preservation System (NWPS) in 1976 with the passage of Public Law 94-352. As such, Congress stated the area is to be managed in accordance with the Wilderness Act of 1964, which states our primary goal as preserving wilderness character. Four components of wilderness character that are most relevant for future management near East Vail are: 1. Retaining natural ecological systems that are substantially free from the effects of modern civilization 2. Retaining the undeveloped nature of wilderness 3. Providing outstanding opportunities for solitude 4. Providing outstanding opportunities for primitive and unconfined recreation May 7, 2019 - Page 44 of 344 Although these characteristics may conflict with one another at times, both the law (the Wilderness Act) and Forest Service policy mandate that we manage Wilderness to preserve the characteristics across the entire NWPS. Additionally, the White River National Forest Land and Resources Management Plan (Forest Plan) identifies more specific guidelines for preserving wilderness character. A guideline is a preferred course of action and, although they can be broken, doing so would not achieve Forest goals. The Eagles Nest Wilderness is separated into 3 management areas, or zones. The five trails emanating from East Vail are in the 1.12 – Primitive zone. Currently, social encounters along the Booth Lake trail are not meeting Forest Plan guidelines. Summary of Forest Plan Wilderness Guidelines for 1.12 - Primitive Forest Plan Guidelines Current Situation Social Encounters (# of groups seen or heard) No more than 12 parties encountered per day on a NFS trail on 80% of the days during each use season Booth Lake Trail has exceeded encounter guidelines five of the last six years. Average encounters since 2013 have been over 36 groups per day. No more than 6 other campsites within sight or sound of campsites on 80% of the days during each use season Campsite encounters do not currently exceed guidelines, though Gore Lake is approaching the guideline. Campsite Management Density of dispersed campsites will be moderate, not to exceed 3 sites per acre or 6 sites per linear mile of trail Issues The amount of visitation has resulted in several issues, which vary in intensity between trails. Issues can be separated into two main categories: Trailhead Issues Trail & Wilderness Issues Transportation & Parking Sanitation Biophysical Social - Illegal Parking - Neighborhood Traffic -Trespassing on private land - Human Waste - Trash -Dog Waste - Trail widening & braiding - Soil erosion - Trash and human waste - Vegetation trampling and soil compaction - Tree carving - Campfire impacts - Overcrowding - Reduced opportunities for solitude - Lessened recreational experience The issues can be addressed through various means, using the “Education, Engineering, Enforcement” methods. The focus should be on meeting the needs of all stakeholders to the greatest extent possible, while complying with applicable law, regulation, and policy. Stakeholders • US Forest Service • Town of Vail • Vail Resorts • Lodging Providers • Friends of Eagles Nest Wilderness • Chambers of Commerce • Other Municipalities • Eagle County • Commercial Outfitters and Guides • Others May 7, 2019 - Page 45 of 344 Typical weekday at Gore/Deluge Trailhead Example of proposed media campaign artwork: May 7, 2019 - Page 46 of 344 VAIL DOGS Did you know dog poop is not biodegradable because of the food they eat? Please help keep Vail clean and pick up after your dog. BUT NOT THEIR POOP Thank you! May 7, 2019 - Page 47 of 344 White River National Forest Hanging Lake Visitor Transportation Survey : Summary of Results January 2017 DOT-VNTSC-USDA-17-03 Prepared for: U.S. Forest Service May 7, 2019 - Page 48 of 344 REPORT DOCUMENTATION PAGE Form Approved OMB No. 0704-0188 Public reporting burden for this collection of information is estimated to average 1 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. 1. AGENCY USE ONLY (Leave blank) 2. REPORT DATE December 2016 3. REPORT TYPE AND DATES COVERED Final July 2016 4. TITLE AND SUBTITLE White River National Forest Hanging Lake Visitor Transportation Survey - Summary of Results 5a. FUNDING NUMBERS VXP8 QA913 6. AUTHOR(S) Benjamin Rasmussen, Lauren Deaderick 5b. CONTRACT NUMBER 7. PERFORMING ORGANIZATION NAME(S) AND ADDRESS(ES) U.S. DOT Volpe Center 55 Broadway Cambridge, MA 02142 8. PERFORMING ORGANIZATION REPORT NUMBER DOT-VNTSC-USDA-17-03 9. SPONSORING/MONITORING AGENCY NAME(S) AND ADDRESS(ES) White River National Forest U.S. Forest Service 900 Grand Avenue Glenwood Springs, CO 81601-3602 10. SPONSORING/MONITORING AGENCY REPORT NUMBER N/A 11. SUPPLEMENTARY NOTES 12a. DISTRIBUTION/AVAILABILITY STATEMENT This document is available to the public on the Volpe Center website. 12b. DISTRIBUTION CODE 13. ABSTRACT (Maximum 200 words) The USDOT Volpe Center conducted a visitor transportation survey at Hanging Lake recreation site in the White River National Forest from July 14 to July 18, 2016. This report outlines the summary of results from that survey effort. Key findings include: 70 percent of visitors surveys had not visited Hanging Lake before; 58 percent of visitors made the decision to visit on the same day or 1 to 7 days prior; 79 percent of visitors would be likely or somewhat likely to take a shuttle to the site. 14. SUBJECT TERMS Trail, capacity study, environmental protection, high use, congestion, visitation, transportation management, survey, transportation survey, visitor use 15. NUMBER OF PAGES 16. PRICE CODE 17. SECURITY CLASSIFICATION OF REPORT Unclassified 18. SECURITY CLASSIFICATION OF THIS PAGE Unclassified 19. SECURITY CLASSIFICATION OF ABSTRACT Unclassified 20. LIMITATION OF ABSTRACT Unlimited NSN 7540-01-280-5500 Standard Form 298 (Rev. 2-89) Prescribed by ANSI Std. 239-18 298-102 May 7, 2019 - Page 49 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results i Table of Contents Background ................................................................................................................................................... 1 Survey Methodology ..................................................................................................................................... 1 Overview of Results ...................................................................................................................................... 2 Current Hiker Behavior ............................................................................................................................. 2 Hiker Experience and Perceptions ............................................................................................................ 5 Economic Impact on the Local Area.......................................................................................................... 9 Opinions on Future Transportation Options ............................................................................................. 9 Application of Survey Findings .................................................................................................................... 12 Appendix A: Justification Form ................................................................................................................... 13 Appendix B: Survey Instrument – Hiker ...................................................................................................... 26 Appendix C: Survey Instrument – Visitor .................................................................................................... 35 Appendix D: Visitor Demographics ............................................................................................................. 38 Appendix E: Linear Probability Model ........................................................................................................ 42 Table of Tables Table 1 Summary of survey responses ......................................................................................................... 2 Table 2 Information sources used prior to the visit and likely to be used next visit (respectively, n = 642 and 611) ........................................................................................................................................... 5 Table 3 Perceptions of trail crowding by day surveyed (n = 643) ................................................................. 6 Table 4 Average hiker expenditures by spending category .......................................................................... 9 Table of Figures Figure 1 Percent of visitors who have visited Hanging Lake previously (n = 675) ........................................ 3 Figure 2 Hikers parking location (n = 671) .................................................................................................... 3 Figure 3 Hiker decision to visit Hanging Lake (n = 674) ................................................................................ 4 Figure 4 Comparison of when the decision to visit was made and prior knowledge of parking problems (n = 632) ............................................................................................................................................... 4 Figure 5 Comparison of when the decision to visit was made and prior knowledge of trail crowding (n = 633) .................................................................................................................................................. 5 Figure 6 Comparison of 2015 summer ADT and hiker perceptions of trail crowding; source: TRAFx.......... 6 Figure 7 Comparison of 2015 summer ADT and hiker response to experiencing parking problems; source: TRAFx ............................................................................................................................................... 7 May 7, 2019 - Page 50 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results ii Figure 8 Hikers should be limited to protect the natural resource (n = 605) ............................................... 7 Figure 9 Hikers satisfaction and dissatisfaction with aspects of the site ...................................................... 8 Figure 10 The importance of different aspects of the hiker’s overall recreational experience ................... 8 Figure 11 Percentage of visitors that would take a shuttle if they were to visit Hanging Lake in the future (n = 656) ........................................................................................................................................... 9 Figure 12 Comparison of 2015 summer ADT to hiker likelihood of using a shuttle; source: TRAFx .......... 10 Figure 13 Willingness to pay for a shuttle service ..................................................................................... 11 Figure 14 Willingness to sign up for a guided hike (n = 649) ...................................................................... 11 Figure 15 Willingness to pay for a guided hike in addition to the shuttle service fee................................ 12 Figure 16 Respondent race identification (n = 694) ................................................................................... 38 Figure 17 Respondents identifying as Hispanic or Latino (n = 694) ............................................................ 38 Figure 18 Respondent gender identification (n = 682) ............................................................................... 38 Figure 19 Respondent household income (n = 556) ................................................................................... 39 Figure 20 Respondent home zip code by county ........................................................................................ 40 Figure 21 Respondent home zip code by county in Colorado .................................................................... 41 May 7, 2019 - Page 51 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 1 Background This document summarizes the results of the Hanging Lake Visitor Transportation Survey conducted in July 2016 at Hanging Lake recreation site in the White River National Forest in western Colorado. The primary purposes of the Hanging Lake Visitor Transportation Survey are to: 1. Understand current visitor behavior and experiences in the parking lot and on the trail, 2. Evaluate visitors’ economic impact on the surrounding community, and 3. Evaluate visitors’ opinions regarding future transportation management options. This survey is part of the larger Hanging Lake transportation management work being performed by the U.S. Forest Service (USFS), U.S. Department of Transportation (USDOT) John A. Volpe National Transportation Systems Center (Volpe Center), the Colorado Department of Transportation (CDOT), and other project stakeholders. The survey results, along with the Hanging Lake Capacity Study and Hanging Lake Transportation and Operations Study, will assist the USFS in its decision-making process for selecting and implementing sustainable transportation solutions for visitors to Hanging Lake. Survey Methodology The Hanging Lake project team created the Hanging Lake Visitor Transportation Survey and submitted it to the Office of Management and Budget (OMB) using the Collaborative Visitor Transportation Survey (CVTS) generic clearance. The CVTS is a multi-agency program in which the USFS participates and it therefore allows the USFS to use the CVTS Compendium of Questions to create visitor transportation surveys as well as expedite OMB approval time.1 To submit a survey under the CVTS, potential information collection projects must fill out a Justification Form outlining the information collection’s purpose and methodology. For reference, the Hanging Lake Visitor Transportation Survey Justification Form is provided in Appendix A. As outlined in the Justification Form, the survey employed an intercept methodology. The project team identified its target population for the Hanging Lake survey as all visitors to Hanging Lake parking lot and trail over 16 years of age. It was important to capture all visitors not only hiking the trail, but also visitors passing through the area or using the restroom facilities as those visitors may also be users of the parking lot. Two survey instruments were developed, one that addressed visitors who just finished hiking Hanging Lake trail (hikers) and one for visitors who were only stopping in the area without the intention of hiking (visitors) (see Appendix B: Survey Instrument – Hiker and Appendix C: Survey Instrument – Visitor). The survey team administered only one survey instrument per group as groups experience the site together and would likely provide similar answers. Survey respondents were intercepted in front of the restroom facilities adjacent to the end of the parking lot and approximately a half-mile away from the trailhead. This location was selected as it was convenient for intercepting visitors, hikers, and bicyclists. One limitation of this singular intercept location was that it did not capture hikers coming from the east beyond the parking lot and returning back before the restroom facilities, which are located west of the trailhead. Those potential hikers and bicyclists missed include only those who parked or were dropped off at Bair Ranch rest area, which is 3.6 miles east of Hanging Lake and visitors who stretched their legs after parking in the Hanging Lake parking lot or picnicked nearby but did not venture over to the restrooms or hike the trail. Since Hanging 1 For more information on CVTS visit the CVTS Website. May 7, 2019 - Page 52 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 2 Lake is the main attraction in this area, the project team estimates the groups missed to be very low in number. A team of three Volpe Center staff administered the survey between Thursday, July 14, and Monday, July 18, 2016, from 7:30 AM to 7:00 PM. The project team chose those dates to represent typical weekend and week days during peak visitation in the summer months. The survey team followed a script when intercepting visitors to determine if the group should be surveyed and what survey should be administered. If users did not wish to participate in the survey, the surveyors asked quick follow up questions, if possible, and made brief notes in a non-response log. The survey team used the non- response log to check if there were any biases in the data. The project team found no significant biases using a +/-6 percent confidence interval. The surveyors attempted to intercept every other group. The survey team manually coded the data into Excel for analysis. The project team performed quality assurance and quality control (QA/QC) during the data input process; following the data input, project team members checked entries to ensure correct and consistent coding. The projected team then analyzed and tabulated results in Excel and Stata. Overview of Results Table 1 below summarizes the number of survey responses by day. The survey saw a 64 percent average response rate for the five survey days, which is close to the anticipated response rate, based on similar past surveys, of 63 percent in the Justification Form. As can be seen in the table, the survey team administered more surveys on weekend days because there were more visitors on those days. Table 1 Summary of survey responses Survey Date Day of Week Hiker Surveys Completed Visitor Surveys Completed Non- Response Response Rate 7/14 Thursday 118 12 56 68% 7/15 Friday 118 13 58 67% 7/16 Saturday 143 8 90 61% 7/17 Sunday 154 8 85 64% 7/18 Monday 150 6 96 61% TOTAL 683 47 385 64% The following sections more closely examine the hikers’ responses to certain questions and how those results will help inform future transportation management decisions at Hanging Lake recreation site. The surveys in Appendix B and Appendix C contain all survey results. A summary of visitor demographics, including maps that show the zip codes where respondents live, can be found in Appendix D. Current Hiker Behavior By understanding current visitor behavior and traveler information, the USFS and its partners can use the survey results to further inform its transportation management options and solutions and the best methods of communicating with future visitors. The survey results also provide a baseline of comparison for how hikers gather trip information, perceive their experience, and use the site. May 7, 2019 - Page 53 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 3 A majority of hikers surveyed had not visited Hanging Lake previously (Figure 1). This finding is of note because future communications and transportation management solutions for the site will need to target new, first-time visitors. Figure 1 Percent of visitors who have visited Hanging Lake previously (n = 675) Another key finding is that visitors primarily park in the Hanging Lake safety rest area parking lot even with USFS ranger management on some days and potentially long wait times for a parking space (Figure 2). This highlights that the Hanging Lake parking lot is not truly acting as a safety rest area, but rather access to recreation. Of the visitors (non-hikers) surveyed, only 10 respondents parked in Hanging Lake parking lot and six of those visitors surveyed were stopping to use the rest area. This means that only 0.8 percent of those surveyed used Hanging Lake parking lot for a rest area, while the vast majority of visitors parked at Hanging Lake for access to Hanging Lake trail or Glenwood Canyon Recreation Path. The findings of the survey that five percent of hikers arrive by bicycle is consistent with counts performed in 2015 that found 5.7 percent of visitors arrived by bicycle. Figure 2 Hikers parking location (n = 671) Trip Planning and Traveler Information When looking at how far in advance hikers made the decision to visit Hanging Lake, most hikers decided one to seven days prior (44 percent) and 14 percent decided on the same day (Figure 3). 30% 70% Yes No 90% 4%5%1% Parked at Hanging Lake Parked at Nearby Site Rode Bicycle Other, unspecified May 7, 2019 - Page 54 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 4 Figure 3 Hiker decision to visit Hanging Lake (n = 674) Looking more closely at the survey data for trip planning, it appears that more than half of those who decided to take their trip on the same day did not know about potential parking problems or trail crowding (Figure 4 and Figure 5). This population will be important to consider as the USFS and its partners plan and develop transportation management solutions to ensure that visitors receive sufficient trip planning information. Figure 4 Comparison of when the decision to visit was made and prior knowledge of parking problems (n = 632) 14% 44% 21% 15% 3%3% Same Day 1-7 days prior 8-30 days prior 1-6 months prior 6 months to 1 year More than 1 year 35% 65% 73% 77% 61% 56% 60% 33% 24% 22% 28% 33% 0%20%40%60%80%100% Same Day 1-7 days prior 8-30 days prior 1-6 months prior 6 months to 1 year More than 1 year Percentage of respondents Yes No Cannot Recall May 7, 2019 - Page 55 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 5 Figure 5 Comparison of when the decision to visit was made and prior knowledge of trail crowding (n = 633) The survey also asked respondents to indicate which information sources they used prior to their visit and which sources they would use for their next visit (Table 2). Word of mouth was the most noted way of receiving information (in bold below); this is important as the USFS and its partners make changes to the transportation management system to ensure that proper information is being spread. Additionally, the USFS website saw the largest increase in information sources visitors would prefer to use in the future (in bold below). Therefore the USFS should continue to promote its website in all Hanging Lake information materials and make sure that information on their website about Hanging Lake is easy to access. Table 2 Information sources used prior to the visit and likely to be used next visit (respectively, n = 642 and 611) Information Sources Prior to Visit Next Visit Obtained no information prior to visit 11% 7% Live in local area 14% 8% Word of mouth (friends/family) 36% 28% Glenwood Springs Chamber of Commerce website 7% 11% U.S. Forest Service website 10% 24% Hotel/Concierge 3% 6% Other website 14% 10% Other 5% 5% Hiker Experience and Perceptions Looking at hiker experiences and perceptions will assist the USFS in developing a baseline of crowding at the site. As Table 3 shows, a majority of visitors across all days noted that the trail was crowded some of the time, with the largest percentage on the weekend days (in bold below). Also of note is that both Thursday and Monday saw a 21 percent response rate of crowding all or most of the time (in bold below), compared to 17 and 18 percent on weekend days. This may highlight the different hiker expectation and perceptions based on the day of week the hiker chose to visit. Additionally, the site is not managed on Thursdays which may affect the perception of crowding. 42% 52% 55% 51% 56% 44% 53% 45% 40% 45% 39% 50% 0%20%40%60%80%100% Same Day 1-7 days prior 8-30 days prior 1-6 months prior 6 months to 1 year More than 1 year Percentage of respondents Yes No Cannot Recall May 7, 2019 - Page 56 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 6 Table 3 Perceptions of trail crowding by day surveyed (n = 643) Perception of Trail Thursday Friday Saturday Sunday Monday Total Crowded all or most of the time 21% 19% 17% 18% 21% 19% Crowded some of the time 51% 52% 63% 60% 52% 56% Not crowded at all 29% 29% 20% 22% 27% 25% The project team compared the time of arrival noted by the hiker and the hiker’s perceptions of trail crowding with hourly average daily traffic for summer months (June to August 2015) data from the USFS’s trail counter.2 Figure 6 shows that time of arrival impacted how hikers perceived trail crowding. Visitors increasingly experienced crowding all or most of the time during peak times; however, it is apparent from the graph below that no matter what time a person is hiking, the majority of visitors feel that the trail is crowded some of the time. Figure 6 Comparison of 2015 summer ADT and hiker perceptions of trail crowding; source: TRAFx The survey also asked hikers if they experienced parking problems. While the total responses show that 46 percent responded yes and 49 responded no to experiencing parking problems, looking at the data by time of arrival compared to hourly 2015 summer average daily traffic (ADT) measured in people on the trail provides more detail (Figure 7). As expected, not only did hikers experience parking problems during peak times, more hikers marked “not applicable,” meaning they did not park at Hanging Lake.3 The not applicable category captures visitors who were dropped off at a rest area, parked at a different rest area, or bicycled to the site. 2 2016 trail counter data is not available during the survey time period due to counter malfunction. 3 Interestingly, the one hiker survey respondent who arrived at 4:45 AM (and left at 8:00 AM) marked the trail as crowded some of the time. This likely indicates the visitors encountered on their way down. This exemplifies how perception differs widely between individuals. 0 20 40 60 80 100 0% 20% 40% 60% 80% 100% 04:00 05:00 06:00 07:00 08:00 09:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 Number of peoplePercent of respondentsTime of day Yes, crowded all or most Yes, crowded some No, not crowded Summer 15 ADT May 7, 2019 - Page 57 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 7 Figure 7 Comparison of 2015 summer ADT and hiker response to experiencing parking problems; source: TRAFx The survey data shows that hikers experienced both parking problems and trail crowding at Hanging Lake, particularly during peak times of day and peak days of the week; however, this data was not statistically significant when a regression in Stata was performed to understand how time of arrival impacted a hiker’s experience with parking problems. While this is not necessarily new information, the dataset quantifies impacts on the hiker’s experience and will be useful during the USFS’s decision making process. Overall, the survey found that 55 percent of hikers said the number of hikers should be limited to protect the natural resource (Figure 8). Figure 8 Hikers should be limited to protect the natural resource (n = 605) The following figures depict the satisfaction and importance hikers gave to various aspects of the entire Hanging Lake recreation site from the parking lot to Spouting Rock. Overall, most respondents were 0 20 40 60 80 100 0% 20% 40% 60% 80% 100% 04:00 05:00 06:00 07:00 08:00 09:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 Number of peoplePercent of respondentsTime of day Yes No Not Applicable Summer 15 ADT 55% 45%Yes No May 7, 2019 - Page 58 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 8 satisfied with the various visitor features at Hanging Lake. The feature most people were dissatisfied with was the availability of parking space availability (Figure 9). Figure 9 Hikers satisfaction and dissatisfaction with aspects of the site Looking at the rating of importance to hikers, a majority of people marked all of the aspects as extremely or very important (Figure 10). The greatest number of people felt that the physical condition of the trail was extremely important to their overall recreational experience at Hanging Lake. Figure 10 The importance of different aspects of the hiker’s overall recreational experience 140 134 386 553 471 582 382 220 329 489 306 Number of People Parking Space Availability Physical condition of Trail Physical condition of Foot Bridges Condition of Railing Condition of Boardwalk at Hanging Lake Adequacy of Information on Rules/Regulations Onsite Availability of Educational Displays, Signs, and Exhibits Onsite Presence US Forest Service Rangers Condition of the Natural Environment Condition of Restroom Facilities Number of respondents Very Satisfied Satified Neither Dissatisfied Very Dissatisfied 150 206 246 213 202 220 172 191 189 147 192 Number of People Parking Space Availability Physical condition of Trail Physical condition of Foot Bridges Condition of Railing Condition of Boardwalk at Hanging Lake Adequacy of Information on Rules/Regulations Onsite Availability of Educational Displays, Signs, and Exhibits Onsite Presence US Forest Service Rangers Condition of the Natural Environment Condition of Restroom Facilities Number of respondents Extremely Very Moderately Slightly Not Important May 7, 2019 - Page 59 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 9 Economic Impact on the Local Area In an effort to better understand Hanging Lake’s economic impact on the local community, the survey asked respondents to estimate their group’s expenditures within 50 miles of Hanging Lake during their entire trip. Table 4 depicts the average expenditures by spending category. On average, surveyed groups spent $836 during their trip within 50 miles of Hanging Lake (which includes Eagle County and Garfield County). The total amount that 489 respondents noted spending in the area was $272,880. This can be summarized that at a minimum, over the course of five days during the summer months, visitors to Hanging Lake contribute over $371,000 to the local economy.4 Table 4 Average hiker expenditures by spending category Spending Category Average N Lodging (Motel, Lodge, Cabin, B&B, Camping etc.) $345 394 Food (Restaurants, Groceries, etc.) $152 488 Gasoline and Oil $64 472 Entry, Parking, or Recreation Use Fees for Other Sites $50 261 Recreation and Entertainment (include Guide Fees, Equipment Rental or Purchase, and Souvenirs) $105 289 Other $120 126 TOTAL $403 489 Opinions on Future Transportation Options As the USFS moves forward in determining transportation management solutions at Hanging Lake, gathering input and feedback from the public will be important. The Hanging Lake Transportation Visitor Survey was an opportunity for the USFS to begin an understanding of how the public would feel about potential shuttle or guided service to the site. More than half of the hikers surveyed said they would be willing to take a shuttle to Hanging Lake from a nearby location if they were to visit again (Figure 11). Figure 11 Percentage of visitors that would take a shuttle if they were to visit Hanging Lake in the future (n = 656) 4 Calculated by increasing $272,880 by 36 percent to account for 100 percent of visitors sampled during that time. 58%21% 17% 4% Likely Somewhat Likely Not Likely Undecided May 7, 2019 - Page 60 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 10 With high willingness to take a shuttle, the project team then compared responses with the time of arrival and hourly 2015 summer ADT data. Figure 12 below shows that arrival time somewhat impacted the likelihood a survey respondent would take the shuttle; however, willingness to take the shuttle appears to be relevant as to when the hiker arrived: arriving during peak time was statistically significant in impacting willingness to take a shuttle. Figure 12 Comparison of 2015 summer ADT to hiker likelihood of using a shuttle; source: TRAFx To better understand who is unlikely to take the shuttle and to improve the chances that they would be willing to take the shuttle, the USFS can target its public outreach efforts to address concerns of those groups. To analyze the data more in-depth, a linear probability model was run in Stata to examine characteristics that may have affected visitor’s willingness to take the shuttle. At the 10 percent level, the following variables were found to be significant (the full model can be found in Appendix E): • On average, being male is associated with a 7.8 percentage point reduction in the likelihood to take the shuttle, all else constant. • On average, having visited before is associated with a 7.5 percentage point reduction in the likelihood to take the shuttle, all else constant. • On average, intercepting the respondent during peak times (10:00 AM to 2:00 PM) is associated with an 8.1 percent point increase in the likelihood to take the shuttle, all else constant. A majority of survey respondents indicated that their willingness to pay for the shuttle was $5 and some respondents were willing to pay $10 (Figure 13). While the price of a shuttle to Hanging Lake will depend on several external factors, it was important to gauge a baseline of the public’s willingness to pay for the shuttle service. 0 20 40 60 80 100 0% 20% 40% 60% 80% 100% 04:00 05:00 06:00 07:00 08:00 09:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17:00 Number of peoplePercent of respondentsTime of day Likely Somewhat Likely Not Likely Undecided Summer 2015 ADT May 7, 2019 - Page 61 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 11 Figure 13 Willingness to pay for a shuttle service In addition to considering a shuttle, the survey team asked visitors their thoughts if guided hikes were offered in addition to a shuttle service. A majority of respondents said they would not sign up for a guided hike if it was offered, regardless of cost (Figure 14). Figure 14 Willingness to sign up for a guided hike (n = 649) The survey team then asked the respondent’s willingness to pay for a guided hike in addition to a shuttle fee. More than one-third of hikers noted they would be willing to pay an additional $5 for a guided hike (Figure 15). Interpretation of willingness to pay answers come with some limitations as most people do not typically answer the questions with their true willingness to pay for a good or service once the good or service is implemented (stated versus true preferences).5 Nonetheless, this willingness to pay 5 Breidert, C., Hahsler, M., Reutter, T. (2006). “A Review of Methods for Measuring Willingness to Pay.” Accessed: http://citeseerx.ist.psu.edu/viewdoc/download?doi=10.1.1.68.990&rep=rep1&type=pdf 465 220 98 252 397 462 502 513 514 513 0 100 200 300 400 500 600 $5 $10 $15 $20 $25 $30 $35 $40 Number of respondents Yes No Not Sure 15% 85% Yes No May 7, 2019 - Page 62 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 12 information for both the shuttle and the guided hike are good baselines for the USFS to keep in mind as it develops its transportation management solutions. Figure 15 Willingness to pay for a guided hike in addition to the shuttle service fee Application of Survey Findings The survey results of the Hanging Lake Visitor Transportation Survey provides insights into current visitor and hiker behavior, perceptions, and attitudes towards future management options. The survey results indicate that most hikers are aware of parking problems and trail crowding and that most hikers experienced those issues. Those negative experiences are most prominently felt during peak times of the day and weekend days when visitation is at its highest during the summer. This information will help the USFS as it moves forward on refining and selecting its transportation operations and management solutions. 115 65 150 180 210 226 239 244 244 244 0 50 100 150 200 250 300 $5 $10 $15 $20 $25 $30 $35 $40 Number of respondents Yes No Not Sure May 7, 2019 - Page 63 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 13 Appendix A: Justification Form Justification for Submission under Federal Lands Transportation Generic Clearance (OMB Control Number 0596-0236) U.S. Department of Agriculture-Forest Service Office of Regulatory and Management Services Forest Service Tracking Number: 2016-5-FS Date Submitted to Forest Service/USDA: 1. IC Title: White River National Forest – Hanging Lake Surveys 2. Bureau/Office: USDA Forest Service 3. Abstract: (not to exceed 150 words) The purpose of this ICR is to assist the U.S. Forest Service staff in better understanding visitor behavior, experiences, and desires regarding future use of the White River National Forest’s Hanging Lake Trail near Glenwood Springs, Colorado. This trail has been experiencing increased visitation causing safety issues on nearby Interstate 70, crowding in the parking lot and on the trail, and resource degradation issues throughout the site. The information collected will inform the U.S. Forest Service (FS) and U.S. Department of Transportation (DOT) Volpe Center’s transportation management study that is looking at potential future fee and shuttle system opportunities. The survey serves three purposes: 1) Understand current visitor behavior and experiences in the parking lot and on the trail, 2) Evaluate visitors’ economic impact on the surrounding community, and 3) Evaluate visitors’ opinions regarding future transportation management plans. This visitor data will directly assist in the development of transportation solutions that address resource and visitor safety and crowding issues currently experienced at Hanging Lake. 4. Bureau/Office Point of Contact Information First Name: Kay Last Name: Hopkins Title: Outdoor Recreation Planner Bureau/Office: White River National Forest Address: 900 Grand Avenuee City: Glenwood Springs State: CO Zip code: 81601 Phone: 970-945-3265 Fax: 970-945-9029 Email: kchopkins@fs.fed.us 5. Principal Investigator (PI) Information [If different from #4] First Name: Benjamin Last Name: Rasmussen Title: Community Planner May 7, 2019 - Page 64 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 14 Bureau/Office: U.S. Department of Transportation Volpe Center Address: 55 Broadway Avenue City: Cambridge State: MA Zip code: 02142 Phone: 617-494-2768 Fax: 617-494-3382 Email: Benjamin.rasmussen@dot.gov 6. Lead Agency IC Clearance Officer Reviewing the IC: First Name: Kerri P. Last Name: Mills Title: Acting Information Collections Officer Phone: (202) 205-9967 Email: kpmills@fs.fed.us 7. Description of Population/Potential Respondents Surveys will be conducted with recreational visitors (18 years of age and older) who visit the Chattooga WSR during the study Period. 8. IC Dates 6/1/2016 To 10/01/2016 9. Type of Information Collection Instrument (Check ALL that Apply) X Intercept __ Telephone __ Mail __ Web-based __ Focus Groups __ Comment __ Other Explain: May 7, 2019 - Page 65 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 15 10. Instrument Development: (Who assisted in content development? Statistics? Was the instrument pretested? How were improvements integrated?) The instrument was developed by staff at the Volpe Center and U.S. Forest Service: • Lauren Deaderick, Community Planner, U.S. DOT Volpe Center • Margaret Petrella, Social Scientist, U.S. DOT Volpe Center • Benjamin Rasmussen, Community Planner, U.S. DOT Volpe Center • Kay Hopkins, Outdoor Recreation Planner, U.S. Forest Service • Paula Peterson, District Recreation Staff, U.S. Forest Service The survey was developed using the Compendium of Question from the Collaborative Visitor Transportation Survey Generic Clearance and pre-tested by FS employees. May 7, 2019 - Page 66 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 16 11. Which of the five areas from the Compendium of Questions will be addressed in your IC? (Check all that apply). . X Topic Area #1: Respondent characteristics X Topic Area #2: Traveler Information X Topic Area #3: Trip behaviors X Topic Area #4: Assessment of Visitor Experiences and Transportation-Related Facilities, Conditions, and Services X Topic Area #5: Economic Impact and Visitor Spending/Costs In addition, for each question in your survey instrument (or discussion guide, comment card, etc.), please indicate the Compendium Topic Area and the unique question identifier from the Compendium. If the question is not taken from the Compendium, indicate “NEW”. VISITOR SURVEY Survey Question Number Compendium Topic Area Compendium Question Identifier The question wording was adjusted, as necessary, to refer to Hanging Lake (the survey site). Likewise, response categories were adjusted to be site-specific, as needed. 1 #3 – Trip Behaviors TPURP3 2 #3 – Trip Behaviors TDUR4/TDEST1 3 #3 – Trip Behaviors TDEST1 4 #3 – Trip Behaviors TRANCOND8 5 #3 – Trip Behaviors TPURP8 6 #1 – Respondent characteristics AGE11 7 #1 – Respondent characteristics GEN1 8 #1 – Respondent characteristics ETHNIC1 9 #1 – Respondent characteristics RACE1 10 #1 – Respondent characteristics INC1 11 #1 – Respondent characteristics RES1 May 7, 2019 - Page 67 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 17 11. Which of the five areas from the Compendium of Questions will be addressed in your IC? (Check all that apply). (CONTINUED) X Topic Area #1: Respondent characteristics X Topic Area #2: Traveler Information X Topic Area #3: Trip behaviors X Topic Area #4: Assessment of Visitor Experiences and Transportation-Related Facilities, Conditions, and Services X Topic Area #5: Economic Impact and Visitor Spending/Costs In addition, for each question in your survey instrument (or discussion guide, comment card, etc.), please indicate the Compendium Topic Area and the unique question identifier from the Compendium. If the question is not taken from the Compendium, indicate “NEW”. HIKER SURVEY Survey Question Number Compendium Topic Area Compendium Question Identifier The question wording was adjusted, as necessary, to refer to Hanging Lake (the survey site). Likewise, response categories were adjusted to be site-specific, as needed. 1 #3 – Trip Behaviors TPURP3 2 #3 – Trip Behaviors TDUR4/TDEST1 3 #3 – Trip Behaviors TDEST1 4 #3 – Trip Behaviors TRANCOND8 5 #3 – Trip Behaviors TPURP8 6 #3 – Trip Behaviors VHIS1 7 #1 – Respondent Characteristics TPLAN1 8 Not in Compendium NEW 9 #2 – Traveler Information TINFO8 10 #1 – Respondent Characteristics KNOW10 11 #1 – Respondent Characteristics KNOW10 12 #3 – Trip Behaviors TRANCOND12 13 #4 – Assessment of Visitor Experience EVAL33 14 #4 – Assessment of Visitor Experience EVAL34 15 #4 – Assessment of Visitor Experience RESPRO3 16 #4 – Assessment of Visitor Experience SAFE6 17 #3 – Trip Behaviors FUT1 18 #4 – Assessment of Visitor Experience OPIN11 19 #4 – Assessment of Visitor Experience SHPREF3 20 #5 – Economic Impact and Visitor Spending ECON8 21 #4 – Assessment of Visitor Experience & #5 – Economic Impact and Visitor Spending SHPREF6/ECON8 22 #4 – Assessment of Visitor Experience SHPREF23 23 #5 – Economic Impact and Visitor Spending ECON2 24 #1 – Respondent Characteristics AGE11 25 #1 – Respondent Characteristics GEN1 26 #1 – Respondent Characteristics ETHNIC1 27 #1 – Respondent Characteristics RACE1 28 #1 – Respondent Characteristics INC1 29 #1 – Respondent Characteristics RES1 May 7, 2019 - Page 68 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 18 12. Methodology: (Use as much space as needed; if necessary include additional explanation on separate page). Respondent Universe The respondent universe includes adult visitors, 18 and over, to Hanging Lake. While we anticipate that most visitors will be hiking the Hanging Lake trail, other users, such as those traveling through the area or using the rest area facilities, will also be intercepted so that we can estimate different visitor types in the population. If users did not hike the Hanging Lake trail, they will answer only General Trip and Demographic questions. If users hiked the Hanging Lake trail, they will answer General Trip, Visitor Knowledge and Experience, Future Use, and Demographic questions. May 7, 2019 - Page 69 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 19 Sampling Plan/Procedure To capture the several visitor types of Hanging Lake trail and users of the Hanging Lake parking lot, surveyors will be intercepting visitors at one location on-site, in front of the restroom facilities along the Glenwood Recreation Path. This location is close to the Hanging Lake parking lot and the trailhead. A random sample of weekday and weekend visitors will be taken during a summer week. The summer months are the peak season for Hanging Lake and the FS is interested in learning about those peak season visitors as most of its management techniques will be designed to better manage the site during peak months. Based on visitor count data, total weekday visitation: Monday through Friday; is roughly equivalent to weekend visitation: Saturday and Sunday. As a result the sample will be divided evenly between weekdays and weekends, with approximately 200 surveys collected on weekdays and another 200 surveys collected over the course of a weekend. Based on visitor count data, it is estimated it will take 3 weekdays to complete 200 surveys of weekday visitors and 2 weekend days to complete 200 surveys. This total of 400 completed surveys will result in a margin of error of +/- 5% with a 95% confidence level (Dillman, Smyth, & Melani Christian, 2014). To ensure that all times of day are represented, the survey day will be from 8:00 AM to 7:00 PM. During the sample day on weekdays, one individual (the one with the closest upcoming birthday) will be asked to participate in the survey. During sample day on weekends, every other group will be intercepted and asked to participate due to the high amount of weekend visitation. May 7, 2019 - Page 70 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 20 Instrument Administration A team of three to four surveyors will be onsite to intercept visitors and to administer the paper-based survey. The next birthday method will be used to randomly select the person who will complete the survey within a group. The survey administration will be read the following introduction script: “Hello, my name is [first and last name]. We are conducting a transportation study for the U.S. Forest Service to better understand visitor’s experience at Hanging Lake. Would you like to participate in our brief survey? Participation is voluntary and all responses are anonymous.” If YES: “Thank you!” If there is more than one person in the group: screener will ask: ”First, can I ask who in the group has celebrated their birthday most recently?” ASK IDENTIFIED PERSON: “Did you hike Hanging Lake today?” - If YES: “Thank you, this survey should take about 10-15 minutes” and screener will hand clipboard with the “HIKER” survey. - IF NO but plan to: “Thank you! Maybe we will survey you after your hike. - IF NO: “Thank you, this survey should take about 5 minutes” and screener will hand clipboard with the “VISITOR” survey. IF NO: “Thank you for your time! Could you answer just a couple of brief questions?” - If YES, we ask the following non-response questions: 1. "Have you visited Hanging Lake previously? If YES, will ask the following questions: a. “Approximate number of times? b. “What is your purpose for visiting Hanging Lake?” - IF NO: “Ok, enjoy your day!” May 7, 2019 - Page 71 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 21 Expected Response Rate and Confidence Levels The project team projects at least a 63 percent response rate based on other recreational on-site surveys administered by the FS in Colorado. The Arapahoe-Roosevelt National Forest, located just under 5 hours away from Hanging Lake, received an average response rate of 63 percent when conducting a similar visitor survey at its various sites a few years ago. Strategies for dealing with potential non-response bias The surveyors will keep a Non-Response Log. For each refusal, they will record the following observed characteristics: • time approached, • group size, including number of young children, and • activity participating in (if evident). In addition to these observations, surveyors will attempt to ask two questions: 1. Have you visited Hanging Lake previously? If yes, how many times?; and 2. What is the purpose of your visit to Hanging Lake? In recording these characteristics, the project team will better understand if there are differences on these measures between those who responded to the survey and those who refused to participate (non-respondents). If necessary, the survey team will develop and apply weights to the data based on this information. May 7, 2019 - Page 72 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 22 Description of any pre-testing and peer review of the methods and/or instrument (recommended) This survey was peer reviewed by both staff at the FS and the Volpe Center. Due to time and weather constraints at the site, the project team conducted a pre-test internally with nine FS employees who have all visited Hanging Lake. Two surveys were administered with a surveyor asking questions and found that elongated burden time, therefore the survey will be self-conducted by the visitor with staff available to answer questions. Average pre-test time for self- conducted was eight and a half minutes, this was used to inform the estimated burden hours. Additionally the following updates were made to the table based on the pre-tests: • Q5: changed and added language to ensure visitors will be able to read the Part A and B to the question if they rode a bicycle; during the pre-test several respondents missed Part B. • Q10: rearranged the columns as respondents found it confusing to have Column A first and the list of options in the middle. 13. Total Number of Initial Contacts and Expected Number of Respondents Initial Contacts: 640 Expected Respondents: 400 14. Estimated Time to Complete Initial Contact and Time to Complete Instrument Initial contact: 1 minute VISITOR SURVEY Instrument completion: 5 minutes HIKER SURVEY Instrument completion: 15 minutes 15. Total Burden Hours Initial Contacts: 640 Respondents – Visitor Survey: 40 Respondents – Hiker Survey: 360 ------------------- Total 10.67 hours 3.33 hours 90.00 hours ------------------- 101.0 hours May 7, 2019 - Page 73 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 23 16. Reporting Plan: The data collected will be analyzed and presented in a detailed report format as well as in a PowerPoint presentation format to be completed by the Volpe Center. The data is important to the U.S. Forest Service’s management plan for the area and therefore, presentations will be given internally to the Forest and District Supervisors, planners, resource managers, and engineers. Additionally, the information will be shared with the following stakeholders: Colorado Department of Transportation, Excel Energy, Glenwood Springs City Council, Garfield County Board of Commissioners, Glenwood Springs Chamber of Commerce, Glenwood Springs Tourism Promotion Board, Colorado State Patrol, Garfield County Sheriff’s Department, and Glenwood Springs Fire Department. The report will be published on the National Transportation Library’s website and made public on the Volpe Center website as well as the White River National Forest website. 17. Justification, Purpose, and Use: IC Justification and Purpose The purpose of this IC is to fill gaps in information about visitor experience and future use expectations of visitors to Hanging Lake. The White River National Forest staff are developing an adaptive management plan that seeks to protect and preserve the unique and fragile natural resources within the Hanging Lake area. With growing visitor use, visitor safety is declining and natural resources are being degraded, resulting in negative impacts to the visitor experience. The parking lot is over-capacity, with U.S. Forest Service rangers having to take time to manage the parking lot. The traffic in the parking lot during summer months can spill over and cause congestion along I-70 and other safety rest areas in Glenwood Canyon. The parking lot and trail crowding has caused public safety issues in the past with emergency responders often slowed down by not being able to access the trail due to illegally parked vehicles and the number of people on the trail. In collecting data from visitors, the U.S. Forest Service staff will be better equipped to develop feasible transportation management solutions to sustain a high quality visitor experience as well as protect the environment and continue to economically benefit the surrounding communities. May 7, 2019 - Page 74 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 24 IC Goals The Volpe Center is conducting an Alternative Transportation Study at Hanging Lake, and the study identified the following broad goals: 1. Protect the natural resource 2. Improve management of congestion at Hanging Lake by better understanding the visitor experience at Hanging Lake parking lot and trail 3. Improve visitor experience by better understanding how growth in visitation over the last five years is affecting the visitor experience 4. Enhance public safety by asking visitors about safety experiences 5. Support local tourism by gathering information on visitor expenses in the area and opinions about future management techniques 6. Improve traveler information by collecting information about visitor decision making and traveler information outlets This IC includes the collection of visitor experience data that will be used in support of these goals. Moreover, this data cannot be obtained through means other than visitor surveys. Note: A summary of the draft Alternative Transportation Study at Hanging Lake can be accessed here: https://www.volpe.dot.gov/transportation-planning/public- lands/white-river-national-forest-hanging-lake-recreation-site The Alternative Transportation Study will be finalized with the inclusion of transportation solutions that address the problems at Hanging Lake. The development of these solutions rely in large part on the visitor data collected in this IC. Utility to Managers The results of this study will be used to not only inform the recommendations made in the Volpe Center’s transportation study, but also will assist in determining the adaptive management strategies selected by U.S. Forest Service White River National Forest staff. May 7, 2019 - Page 75 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 25 How will the results of the IC be analyzed and used? The data collected on the paper-based survey will be coded and input into an Excel spreadsheet. After input, quality assurance and quality control (QA/QC) will be performed to ensure that data were coded properly and accurately. That data will then be imported in either SPSS or STATA. The data also will be uploaded into the Collaborative Visitor Transportation Survey sciencebase.gov account. All data will be stored in electronic and hard copy and will adhere to data management procedures by the Federal Government (since no personally identifiable information (PII) is being collected, there are no concerns about the sharing of PII). The data will be analyzed for any biases. In addition to overall frequencies, subgroup analysis will be performed looking at key variables, including time of day (peak versus non-peak), weekday versus weekend, group size, previous visitation, and other identifiers that are of interest. Additionally, visitor counter data collected through the software TRAFx at the trailhead will be paired with the sample days to understand the visitation on those days. How will the data be tabulated? What Statistical Techniques will be used to generalize the results to the entire customer population? How will limitations on use of data be handled? If the survey results in a lower than anticipated response rate, how will you address this when reporting the results? (Use as much space as needed; if necessary include additional explanation on separate page). The data will be tabulated in Excel and imported in either SPSS or STATA, as described above. Results will be reported separately for the hiker sample and the visitor sample. For categorical data (e.g., a question asking respondents which types of transportation they used to reach the site), data will be analyzed as the percentage of respondents selecting each response. A question that asked respondents to rate their satisfaction on a 5-point scale can utilize parametric statistics such as means. Frequencies or means will be reported for all questions in the survey. For subgroup analysis (e.g., weekday vs. weekend; peak vs. non-peak; previously visited vs. not) appropriate statistical tests will be applied (the chi-square, t-test, or analysis of variance). With 400 completed surveys, findings will be reported with 95 percent confidence. Statistical significance and confidence intervals will be reported. Any limitations on use of the data will be noted in the data codebook and in the survey report. If the response rate is lower than expected, we will use the non-response analysis to determine if weighting is needed. If that analysis reveals that there are no significant differences between respondents and non-respondents, then weighting will not be necessary. Appropriate confidence intervals will be reported, based on sample sizes. Is this survey intended to measure a Government Performance and Results Act (GPRA) performance measure? If so, please include an excerpt from the appropriate document. (Use as much space as needed; if necessary include additional explanation on separate page). No. May 7, 2019 - Page 76 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 26 Appendix B: Survey Instrument – Hiker Hanging Lake – Hiker Survey SECTION I: TRIP CHARACTERISTICS 1. Which one of the following best describes the purpose of your overall trip? [55.7%] Primarily for visiting the Hanging Lake area [26.9%] Primarily for recreation (e.g., hiking, rafting, cycling, swimming) at one or more sites nearby [10.5%] Primarily for visiting other destinations outside the Glenwood Springs area [6.8%] Other reason, please specify: 2. How many total nights are you spending away from home on this trip? [Average: 4.4; Min: 0; Max: 95] nights (if 0, go to Q4) If one or more nights away from home: Where are you coming FROM and going TO on your visit today? a) I stayed last night (slept last night) at [ENTER TOWN]: _______________________________________ b) I will spend the night (tonight) at [ENTER TOWN]: __________________________________________ 3. Please provide the following information about your visit today: a) I entered the Hanging Lake area today at [ENTER TIME]: _____:_____ AM/PM (circle one) b) I will leave the Hanging Lake area today at [ENTER TIME]: _____:_____ AM/PM (circle one) c) I visited, or plan to visit, the following locations today (list in order of your visit): 1) ________________________________________________________________ 2) ________________________________________________________________ 3) ________________________________________________________________ 4. Did you park in the Hanging Lake parking lot today? [89.9%] Yes May 7, 2019 - Page 77 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 27 [4.0%] No, parked at a nearby site and walked here. [4.7%] No, rode a bicycle here (if you rode a bicycle answer Q5a and 5b) a) Did you rent the bicycle? Yes [57.1%] No [42.9%] b) If you rented the bicycle, were you dropped off along Glenwood Recreation Path? Yes [69.6%] No [30.4%] [1.3%] Other (Please specify____________________________) 5. What is the primary purpose of your stop at Hanging Lake today? [79.3%] Hike Hanging Lake [16.3%] Only stopping to use the rest area (e.g., bathroom, picnicking, stretching, scenery) [3.3%] Using Glenwood Recreation Path [1.1%] Other (Please specify): _________________________________________ SECTION II: VISITOR INFORMATION AND EXPERIENCE 6. Have you visited Hanging Lake before today? [30.52%] Yes [69.48%] No If yes, approximately how many times have you visited before today? Number of prior visits (Please mark only one): [45.8%] 1 [33.0%] 2-4 [14.3%] 5-10 [6.4%] 11 + [0.5%] Do not know 7. When did you and your personal group make the decision to visit Hanging Lake? (Please mark only one) [13.7%] On the day of the visit [44.1%] 1-7 days before the visit [21.4%] 8-30 days before the visit [15.4%] 1-6 months before the visit [2.8%] More than 6 months but less than a year before the visit [2.7%] A year or more before the visit 8. Why did you and your personal group choose to visit Hanging Lake today? May 7, 2019 - Page 78 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 28 ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ 9. a) Prior to this visit, how did you and your personal group obtain information about Hanging Lake. Please mark all that apply in Column A. b) If you were to visit Hanging Lake in the future, which sources would you and your personal group prefer to use to obtain information in planning your visit? Please mark all that apply in Column B. How did you and your personal group obtain information about Hanging Lake? Column A Prior to this visit? Column B On a future visit? Obtained no information prior to visit Live in local area Word of mouth (friends/family) Glenwood Springs Chamber of Commerce website U.S. Forest Service website Hotel/Concierge Other website (Please specify): ______________________________________________ Other (Please specify): ______________________________________________ [11.0%] [14.1%] [35.9%] [6.7%] [10.2%] [3.4%] [14.1%] [4.7%] [7.4%] [8.5%] [28.1%] [11.0%] [24.1%] [5.7%] [10.1%] [5.1%] 10. Prior to your visit, had you or any members of your personal group heard or read about visitors having parking problems at Hanging Lake? Yes [63.5%] No [33.4%] Cannot recall [3.1%] 11. Prior to your visit, had you or any members of your personal group heard or read about crowded trail conditions at Hanging Lake? Yes [50.3%] No [45.7%] Cannot recall [3.99%] 12. During this visit, did you encounter any problems finding or waiting for a parking space at Hanging Lake? Yes [44.9%] No [49.8%] Not Applicable (did not park at Hanging Lake) [5.4%] 13. Did you think it was crowded on the trail? Check one response in Column A. Did you think it was crowded at the lake? Check one response in Column B. Did you think it was crowded at Spouting Rock? Check one response in Column C. May 7, 2019 - Page 79 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 29 A Trail B Hanging Lake C Spouting Rock Yes, it was crowded all or most of the time [19.1%] [17.3%] [7.0%] Yes, it was crowded some of the time [55.7%] [39.4%] [23.2%] No, it wasn’t crowded [25.0%] [43.1%] [55.1%] Not Applicable (did not go to site) [0.2%] [0.3%] [14.7%] 14. Did the presence of other people on the trail make you feel rushed or slow you down at any point during your hike to Hanging Lake today? (Please mark only one) Yes [29.9%] No [62.0%] 15. Now I would like to have you rate your recreation experience and the quality of the recreation/trail facilities at Hanging Lake. - First, rate your satisfaction or dissatisfaction with the item using a scale of 1 to 5 where 1 means very dissatisfied and 5 means very satisfied. SATISFACTION RATING Very Dissatisfied Somewhat Dissatisfied Neither Dissatisfied nor Satisfied Somewhat Satisfied Very Satisfied Not Applicable Number of People Encountered on the Trail [2.4%] [13.2%] [36.8%] [26.3%] [21.2%] [0.2%] Parking Space Availability [19.2%] [26.1%] [16.3%] [14.7%] [20.2%] [3.5%] Physical condition of Trail (e.g. erosion) [1.1%] [3.8%] [10.0%] [26.3%] [58.4%] [0.5%] Physical condition of Foot Bridges [0.6%] [0.5%] [3.8%] [11.9%] [83.3%] [0.0%] Condition of Railing [0.8%] [1.4%] [3.8%] [22.7%] [71.3%] [0.2%] Condition of Boardwalk at Hanging Lake [0.9%] [0.0%] [1.7%] [9.4%] [87.8%] [0.3%)] Adequacy of Information on Rules/Regulations Onsite [2.1%] [3.3%] [12.4%] [20.9%] [58.0%] [3.3%] May 7, 2019 - Page 80 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 30 SATISFACTION RATING Availability of Educational Displays, Signs, and Exhibits Onsite [2.1%] [12.4%] [22.3%] [26.4%] [33.4%] [3.3%] Presence US Forest Service Rangers [3.8%] [4.4%] [16.6%] [20.1%] [49.8%] [5.3%] Condition of the Natural Environment [0.8%] [1.1%] [4.5%] [19.9%] [73.6%] [0.2%] Condition of Restroom Facilities [2.9%] [7.5%] [9.5%] [24.4%] [46.2%] [9.5%] - Next rate the importance of this item to the overall quality of your recreation experience on this trip. To rate importance use a scale from 1 to 5 where 1 means not at all important and 5 means extremely important. IMPORTANCE RATING Not at all important Slightly Important Moderately important Very Important Extremely Important Not Applicable Number of People Encountered on the Trail [7.2%] [15.5%] [41.1%] [23.4%] [11.6%] [1.3%] Parking Space Availability [1.7%] [6.1%] [19.6%] [32.3%] [38.7%] [1.6%] Physical condition of Trail (e.g. erosion) [1.3%] [5.8%] [17.4%] [38.6%] [36.6%] [0.3%] Physical condition of Foot Bridges [1.9%] [6.4%] [21.4%] [33.3%] [36.6%] [0.3%] Condition of Railing [1.4%] [6.1%] [18.8%] [31.7%] [41.6%] [0.3%] Condition of Boardwalk at Hanging Lake [1.7%] [5.5%] [18.3%] [34.4%] [39.5%] [0.6%] Adequacy of Information on Rules/Regulations Onsite [5.7%] [10.5%] [30.8%] [27.0%] [24.3%] [1.7%] Availability of Educational Displays, Signs, and Exhibits Onsite [5.5%] [12.1%] [32.7%] [30.0%] [18.8%] [0.9%] May 7, 2019 - Page 81 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 31 IMPORTANCE RATING Presence US Forest Service Rangers [6.6%] [13.6%] [25.7%] [29.6%] [23.2%] [1.4%] Condition of the Natural Environment [0.8%] [1.1%] [8.3%] [23.0%] [66.8%] [0.0%] Condition of Restroom Facilities [2.5%] [8.4%] [26.9%] [30.0%] [29.5%] [2.7%] 16. Did you or your personal group encounter any safety issues during your visit Hanging Lake? Yes [6.7%] No [93.3%] If yes, explain (Open-ended): ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ SECTION III: FUTURE USE 17. Would you and your personal group consider visiting Hanging Lake again? Yes, likely [90.3%] No, unlikely [4.1%] Not sure [5.6%] Why or Why not? ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ 18. Should the number of people allowed to hike on this trail each day be limited if it is needed to protect and preserve the visitor experience and environment, even if it means you might have to change your plans about when to hike? Yes [54.3%] No [45.7%] 19. If you were to visit Hanging Lake in the future, would you and your group be willing to ride a shuttle bus from designated parking lot in Glenwood Springs or other nearby location to the Hanging Lake parking lot? [16.8%] Not likely [20.9%] Somewhat likely [57.8%] Likely May 7, 2019 - Page 82 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 32 [4.6%] Undecided 20. Currently no fee is charged to visit Hanging Lake. In the future, a fee may be considered which would include a shuttle service instead of private vehicle parking. For each of the following fee amounts, please indicate whether or not you would be willing to pay it for the shuttle service (Check one response for each item): Yes No Not Sure a. $5 per person [76.6%] [16.6%] [6.8%] b. $10 per person [39.6%] [46.5%] [13.8%] c. $15 per person [10.9%] [75.0%] [14.1%] d. $20 per person [4.8%] [86.7%] [8.5%] e. $25 per person [1.3%] [94.3%] [4.5%] f. $30 per person [0.7%] [96.4%] [2.9%] g. $35 per person [0.5%] [96.6%] [2.9%] h. $40 per person [0.5%] [96.4%] [3.0%] 21. If a guided hike of Hanging Lake were offered in addition to the shuttle service, would you and your group sign up for the guided hike? [15.0%] Yes [85.0%] No If yes, for each of the following fee amounts, please indicate whether or not you would be willing pay that amount for the additional guided service, in addition to the shuttle fee. (Check one response for each item): Yes No Not Sure a. $5 per person [39.1%] [52.3%] [8.6%] b. $10 per person [24.5%] [67.6%] [7.9%] c. $15 per person [12.1%] [80.1%] [7.7%] d. $20 per person [4.1%] [87.4%] [8.5%] e. $25 per person [0.9%] [92.6%] [5.6%] f. $30 per person [0.7%] [94.4%] [4.8%] g. $35 per person [0.0%] [94.8%] [5.2%] h. $40 per person [0.4%] [94.4%] [5.2%] May 7, 2019 - Page 83 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 33 22. In your opinion, what is an acceptable wait time for shuttles to and from Hanging Lake? [8.3%] The wait time doesn’t matter to me. [59.2%] 10 to 15 minutes [27.9%] 16 to 30 minutes [3.3%] 31 to 45 minutes [0.3%] 46 to 60 minutes [0.9%] No Wait/No Shuttle 23. For the following categories, please estimate how much you (and other members of your party) will spend for your entire trip within 50 miles of here. Please round off to the nearest dollar. Lodging (Motel, Lodge, Cabin, B&B, Camping etc.) [Average $345] Food (Restaurants, Groceries, etc.) [Average $152] Gasoline and Oil [Average $64] Entry, Parking, or Recreation Use Fees for Other Sites [Average $50] Recreation and Entertainment (include Guide Fees, [Average $105] Equipment Rental or Purchase, and Souvenirs) Other (Please specify:____________________________) [Average $120] SECTION IV: DEMOGRAPHIC INFORMATION 24. How many people are in your group today, including yourself? Adults (18 and older): [Average: 2.9; Min: 1; Max: 14] Children (under 18): [Average: 2.0; Min: 0; Max: 12] 25. What is your gender? Please mark one. Male [48.8%] Female [50.3%] Other [0.9%] 26. Are you Hispanic or Latino? Yes [18.1%] No [81.9%] 27. With which racial group(s) do you most closely identify? Please select one or more. [1.1%] American Indian/Alaska Native [5.9%] Asian May 7, 2019 - Page 84 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 34 [1.9%] Black/African American [0.5%] Native Hawaiian or other Pacific Islander [76.4%] White [5.0%] Mixed [9.3%] No Response 28. Which category best represents your annual household income (before taxes) last year? Please mark (•) one. [7.9%] Less than $24,999 [4.8%] $25,000-$34,999 [7.8%] $35,000-$49,999 [14.3%] $50,000-$74,999 [12.2%] $75,000-$99,999 [17.9%] $100,000-$149,999 [17.1%] $150,000 or more [18.1%] Do not wish to answer 29. Where do you live? City ____________________________ State_________________ ZIP ______________ Country (if not US) ______________________________________ Thank you for participating! According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0236. The time required to complete this information collection is estimated to average 15 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. May 7, 2019 - Page 85 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 35 Appendix C: Survey Instrument – Visitor Hanging Lake – Visitor Survey SECTION I: TRIP CHARACTERISTICS 30. Which one of the following best describes the purpose of your overall trip? [25.5%] Primarily for visiting the Hanging Lake area [53.2%] Primarily for recreation (e.g., hiking, rafting, cycling, swimming) at one or more sites nearby [14.9%] Primarily for visiting other destinations outside the Glenwood Springs area [6.4%] Other reason, please specify: _________________________________________________________ 31. How many total nights are you spending away from home on this trip? [Average: 4.1; Min: 0; Max: 20] nights (if 0, go to Q4) If one or more nights away from home: Where are you coming FROM and going TO on your visit today? a) I stayed last night (slept last night) at [ENTER TOWN]: _______________________________________ b) I will spend the night (tonight) at [ENTER TOWN]: __________________________________________ 32. Please provide the following information about your visit today: a) I entered the Hanging Lake area today at [ENTER TIME]: _____:_____ AM/PM (circle one) b) I will leave the Hanging Lake area today at [ENTER TIME]: _____:_____ AM/PM (circle one) c) I visited, or plan to visit, the following locations today (list in order of your visit): 4) ________________________________________________________________ 5) ________________________________________________________________ 6) ________________________________________________________________ 33. Did you park in the Hanging Lake parking lot today? [21.3%] Yes May 7, 2019 - Page 86 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 36 [4.3%] No, parked at a nearby site and walked here. [70.2%] No, rode a bicycle here (if you rode a bicycle answer Q5a and 5b) c) Did you rent the bicycle? Yes [22.6%] No [77.4%] d) If you rented the bicycle, were you dropped off along Glenwood Recreation Path? Yes [70.0%] No [30.0%] [4.3%] Other (please specify____________________________) 34. What is the primary purpose of your stop at Hanging Lake today? [57.4%] Only stopping to use the rest area (e.g., bathroom, picnicking, stretching, scenery) [42.6%] Using Glenwood Recreation Path [0.0%] Other (please specify): ______________________________________________________________ SECTION II: DEMOGRAPHIC INFORMATION 35. How many people are in your group today, including yourself? Adults (18 and older): [Average: 2.7; Min: 1; Max: 9] Children (under 18): [Average: 1.8; Min: 0; Max: 6] 36. What is your gender? Please mark one. Male [47.6%] Female [52.4%] Other [0.0%] 37. Are you Hispanic or Latino? Yes [7.3%] No [92.7%] 38. With which racial group(s) do you most closely identify? Please select one or more. [0.0%] American Indian/Alaska Native [7.3%] Asian [0.0%] Black/African American [0.0%] Native Hawaiian or other Pacific Islander [87.8%] White [4.9%] No Response 39. Which category best represents your annual household income (before taxes) last year? Please mark (•) one. [7.1%] Less than $24,999 [0.0%] $25,000-$34,999 [4.8%] $35,000-$49,999 May 7, 2019 - Page 87 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 37 [14.3%] $50,000-$74,999 [14.3%] $75,000-$99,999 [16.7%] $100,000-$149,999 [28.6%] $150,000 or more [14.3%] Do not wish to answer 40. Where do you live? City ____________________________ State_________________ ZIP ______________ Country (if not US) ______________________________________ Thank you for participating! According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0236. The time required to complete this information collection is estimated to average 15 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. May 7, 2019 - Page 88 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 38 Appendix D: Visitor Demographics This appendix includes a summary of the demographics of survey respondents (both hikers and visitors). A majority of survey respondents identified as white (77 percent) with the next largest racial group being Asian at 6 percent (Figure 16). Figure 16 Respondent race identification (n = 694) Seventeen percent of visitors identified as Hispanic or Latino (Figure 17). There was a nearly even distribution of respondents who identified as male or female (Figure 18). Figure 17 Respondents identifying as Hispanic or Latino (n = 694) Figure 18 Respondent gender identification (n = 682) 5%6%9%77% 0%20%40%60%80%100% Percent of respondents Native Hawaiian or other Pacific Islander American Indian/Alaskan Native Black/African American Mixed/More than one race Asian No Response White 17% 83% Yes No 49%50% 1% Male Female Other May 7, 2019 - Page 89 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 39 Compared to national and Colorado’s income levels, a larger portion of Hanging Lake survey respondents have higher income levels (Figure 19). Figure 19 Respondent household income (n = 556) Based on respondents’ home zip codes, Figure 20 shows the number of respondents by county nationally and Figure 21 shows the number of respondents by county in Colorado. 10% 19% 24% 5% 10% 10% 9% 13% 13% 17% 18% 17% 15% 13% 12% 22% 15% 13% 22% 12% 11% 0%10%20%30%40%50%60%70%80%90%100% Survey Respondents Colorado (ACS 2014) United States (ACS 2014) Less than $24,999 $25,000-$34,999 $35,000-$49,999 $50,000-$74,999 $75,000-$99,999 $100,000-$149,999 $150,000 or more May 7, 2019 - Page 90 of 344 40 Figure 20 Respondent home zip code by county May 7, 2019 - Page 91 of 344 41 Figure 21 Respondent home zip code by county in Colorado May 7, 2019 - Page 92 of 344 Hanging Lake Visitor Transportation Survey: Summary of Results 42 Appendix E: Linear Probability Model The following is the Stata output from the linear probability model regressing possible impacts on willingness to take the shuttle. May 7, 2019 - Page 93 of 344 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Ordinance No. 7, S eries 2019, an ordinance making budget adjustments to the Town of Vail General Fund, Capital P rojects Fund, Real Estate Transfer Tax Fund, Housing Fund, Marketing F und, Heavy Equipment Fund, Dispatch S ervices Fund, and Timber Ridge Housing F und. P RE S E NT E R(S ): K athleen Halloran, F inance Director AC T IO N RE Q UE S T E D O F C O UNC I L: A pprove or approve with amendments Ordinance No. 7, Series 2019. B AC K G RO UND: P lease see attached memo. S TAF F RE C O M M E ND AT IO N: A pprove or approve with amendments Ordinance No. 7, Series 2019. AT TAC H ME N TS: Description 2019 1st Supplemental May 7, 2019 - Page 94 of 344 TO: Vail Town Council FROM: Finance Department DATE: May 7, 2019 SUBJECT: 2018 Results and 2019 Supplemental Appropriation I. SUMMARY The completion of the 2018 financials sets the stage for this supplemental appropriation of 2019. The main purpose of this supplemental is to re-appropriate funds for capital projects that were started in 2018 and are continuing into this year, or projects that did not begin as planned. There are also adjustments needed to reflect events or decisions that have occurred since the 2019 budget was finalized. In Tuesday evening’s session, you will be asked to approve the first reading of Ordinance No. 7 making supplemental appropriations and adjustments to the 2019 budget. II. DISCUSSION 2018 RESULTS 2018 was a very active year for the town organization, with both revenue growth and a multitude of capital projects, housing initiatives and programs. Across all funds, revenues totaled $103.4 million which included $17.7 million from the sales of homes at Chamonix Vail and a cost share of Red Sandstone parking garage with Vail Resorts ($4.3 million) and Eagle County School District ($1.5 million). Without those one-time revenues, the total of $80.0 million was up $13 million, or 19% from the prior year. Much of the revenue growth came from the following major revenue sources:  9% increase in sales tax ($2.3M)  112% increase in Construction Use Tax ($2.0M)  31% increase in parking sales ($1.5M)  21% increase in RETT ($1.3M)  82% increase in construction permits/fees ($1.3M) While a “normal” snow fall contributed to a solid start to the 2018-19 winter season in sales tax collections, parking structure revenues, and lift tax collections (up 8%), another contributor was the return of lodging inventory under construction during 2017. The summer months had record growth again in sales tax collections, with June, August and October all up 18% compared to the prior year. July and September followed closely behind, with 9% and 11% increases, respectively. Winter months had solid growth in March (14%) and December (10%), traditionally the highest value months for sales tax collections. May 7, 2019 - Page 95 of 344 - 2 - Real estate transfer tax collections in 2018 of $7.6 million were up 21% from the prior year. RETT collections were up mainly due to an increase in the number of high-priced properties. In 2018 there were ten transactions over $10 million each (up from 8 in 2017), 29 transactions between $5 and $10 million (up from 19 in 2017) and 38 transactions between $2.5 and $5 million (down from 43). During 2018 overall construction revenues increased by 82%, or $1.3 million from the prior year mainly due to the Vail Health redevelopment. Construction Use Tax was up 112%, or $2.0 million from 2017. Lift tax collections of $5.1 million were up 8% from 2017. Parking revenue was positively impacted by the snow during 2018-19 winter season, with revenues of $6.4 million up 31% in 2018. Pass sales were bolstered by a large purchase by Vail Health due to loss of parking during construction. 2018 net expenditures totaled $81.2 million compared to $117.7 million budgeted. Of the $36.5 million variance, $25.0 million is requested for re-appropriation for capital projects currently underway, housing programs, or new projects identified since the original budget was set last fall. The remaining difference represents savings of $5.0 million from capital projects, $1.5M in town-wide staffing vacancies, delay of planning projects ($438K) and reduced general operating expenditures such as supplies, cinders, and professional fees. While the town budgeted to utilize up to $21 million in reserves for capital projects and housing programs, the town was able to end the year with an overall surplus of $4.5 million due to higher revenue growth than conservatively projected and expenditure savings. MID-YEAR FUNDING REQUESTS This supplemental includes one midyear contribution request. The purpose of the midyear review is to provide an opportunity for organizations that have newly identified projects or unforeseen changes to their budgets to come forward all at the same time and for Council to provide consistent criteria and evaluations. Midyear contribution applications were due March 30th. Request: Students Shoulder-to-Shoulder has requested a $50,000 cash contribution for the 2019 Global Solutions Forum (Oct 23-25) to be co-hosted with Denver’s Daniels college of Business. Student’s Shoulder to Shoulder is an organization with a mission to inspire and support generations of ethical leaders. The annual Global Solutions Forum was previously held in Vail in 2016 and 2017. This event promotes cross-sector collaboration in an annual forum that provides opportunities to learn, share, and coordinate efforts to address pressing issues in society. The $50,000 contribution will be used towards reputable and dynamic speakers, with a goal to have two nationally/internationally recognized speakers, increased Front Range and other key market marketing to attract new attendees, and support for operating costs for human capital to help organize and build the event. Recommendation: Staff does not recommend additional $50,000 of funding for this event based on the information below. As an Education and Enrichment event, Students Shoulder- May 7, 2019 - Page 96 of 344 - 3 - to-Shoulder has received funding support from the Commission on Special Events ($15K in 2016, $5K in 2017 and $5K for 2019). The CSE largely based its 2019 recommendation on prior year performance and attendance opportunities. Although requested by the CSE, the Global Solutions Forum has been unsuccessful in providing equal attendance opportunities to public schools for this event. For this reason the CSE has encouraged Student’s Shoulder to Shoulder to explore additional avenues of funding such as grants and donations rather than increasing support from taxpayer funds. The CSE granted $15K in 2016 as startup funding in year one but then reduced funding in the next year based on event performance. Staff supports the CSE funding allocation and does not want to encourage duplicate funding requests through both the CSE and Council Contribution processes. The CSE has a budget of $151K for Education and Enrichment events. This request for funding is equivalent to one third of the total budget allocated to these events. 2019 SUPPLEMENTAL APPROPRIATION The main purpose of this supplemental is to re-appropriate funds for capital projects that were started in 2018 and are continuing into this year, or projects that did not begin as planned. This supplemental also includes adjustments needed to reflect events or decisions that have occurred since the 2019 budget was finalized. General Fund Budgeted revenues will be adjusted by an increase of $42,835. This includes annual rental revenue of $10,500 from the new East Vail Lodge employee housing unit purchased in December 2018, which will be offset by $7,521 in expenditures for condo dues, unit repairs and annual maintenance. The remaining $32,335 of revenue adjustments will also be directly offset by corresponding expenditures. These adjustments include a $5,075 state grant for an annual subscription to a police online law enforcement training, a $6,900 reimbursement for a damaged parking gate, a $13,765 state grant for Northwest Incident Management Team to cover administrative work performed by the town, and a $6,594 state grant (awarded in 2018) for a police department drug awareness campaign. General Fund expenditures are proposed to increase by a total of $301,055. This includes $42,835 of expenditures corresponding to reimbursements above. The remaining requests for $258,220 include: $20,000 carry over of the 2019 Red Sandstone Elementary School STEM lab funding approved during the third supplemental of 2018. $33,700 final invoice for an audit of the town’s purchased telecommunications services. Annual savings are estimated to be $148,000. $110,000 to continue summer overnight managed parking with same staffing model used in 2018. This includes $10,000 for ticket stock, $80,000 in seasonal salaries and $20,000 in seasonal benefits. This expenditure will be included in the 2020 budget with the expectation of a continuation of summer managed parking into the future. $48,000 annual contract expenditures paid to Northwest Colorado Council of Governments (NWCOG) relating to the THOR broadband project ($7,900/month beginning in June 2019). $4,500 paid to Mammoth Technologies for increased bandwidth expenditures required by project THOR. The town currently pays approximately $1,500 per month. $35,000 for the Town Manger recruitment process. While the prior contract with SGR will cover professional services at no cost, additional funds are requested to facilitate hard costs of the search such as travel, meals, meeting space, etc. The above adjustments to the General Fund reflect a $1.3M use of fund balance and will result in an estimated fund balance of $32.5 million by the end of 2018, or 80% of annual revenues. May 7, 2019 - Page 97 of 344 - 4 - Capital Projects Fund Budgeted revenues will be adjusted by $1,882,884. Of this, $238,655 is for grants and revenue reimbursements originally budgeted and awarded in 2018 but were delayed due to project timing. This includes a $135,000 state grant for the public works water quality project, $50,000 use of Community Enhancement funds for underground utility improvements between Liftside Condos and Glen Lyon, $20,655 use of traffic impact fees for enhancements to the Frontage Rd with the Vail Valley Medical Center, and a $33,000 state grant for police intel sharing software. The remaining increase in budgeted revenue of $1,664,229 is to reflect the sale of the Vail Village Inn Phase V unit 2 ($1,547,000), $47,229 reimbursement from Eagle River Water and Sanitation for a sewer line at the Red Sandstone parking garage, and $50,000 in traffic impact fees that will be directly offset by corresponding expenditures for the Frontage Rd improvements project with the Vail Valley Medical Center. Staff is requesting to supplement 2019 expenditures by a total of $12,701,548, of which $11,339,464 represents projects budgeted in 2018 but not yet completed or are waiting on final bills. Project savings in 2018 totaled $2,969,815. The remaining $1,362,083 of expenditures will utilize and repurpose savings for new or additional funding requests. New requests include the following:  $100,000 to update furniture in the Grand View room due to age and heavy use of current furnishings. This includes meeting chairs, tables with plug-in feature, improved audio-visual equipment and sound panels.  $100,000 to upgrade Nextbus bus transponders to have 4G capabilities required for the 2019 Nextbus software upgrade. The older version is no longer supported.  $100,000 for preliminary design plans to vet broader Civic Area master plan concepts.  $73,847 for electric car charging stations to be installed at various town locations. Staff is studying locations and strategic placement.  $400,000 to replace an outdated water feature control system and valves at Seibert fountain. The fountain feature is 10 years old, with both control system and valves experiencing operational failures.  $250,000 for a crosswalk at West Lionshead Circle. This project is requested in lieu of the Vail Spa heated walkway previously included in the 2018 budget. This project is partially paid for by $50,000 collected in developer improvements from the Lion.  $56,635 to replace nine patrol vehicle cameras. Patrol vehicle cameras were last purchased in 2013 and are near end of life.  $91,000 SQL enterprise license for the Police records management system which includes three years of maintenance. After the first three years annual maintenance costs are estimated to be $7-10K.  $35K additional funds needed to install fiber-optic cable from the West Vail fire station to CDOT’s fiber along I-70 for Project THOR. Total cost estimated at $75K.  $125,000 for the town’s 50% cost share to install a heated sidewalk at Kendall Park/Mill Creek with the Mill Creek Homeowners Association. Half of the sidewalk is on HOA property and half on town property. The HOA plans to manage the project and contract for the work. The total project cost is estimated to be $250,000.  $18,000 estimated costs for the sale of two properties: Vail Village Inn Phase V, Unit 2 and Chamonix Parcel E, formally knows as Parcel D. The costs include both closing costs as well as some administrative fees for the Chamonix property to update zoning, subdivide Parcel D and go through the PEC process prior to sale. May 7, 2019 - Page 98 of 344 - 5 -  $12,601 to purchase seven spare radios for the Public Works department from remaining Police radio purchase completed in 2018. 2018 projects continuing into 2019 include:  Slifer Square and Fountain Repairs ($1.5M)  Replacement of two HVAC units at public works ($300K)  Red Sandstone parking structure landscaping and parking space monitoring system ($2.7M)  Bridge repairs at both W. Forest Rd and Kinnickinnick ($689K)  Overhead lighting and underground electrical improvements at the Main and West Vail roundabouts as a continuation of the pedestrian safety project ($1.6M)  Bridge road bridge reconstruction ($1.5M)  Underground utility projects at Bighorn Rd and the eastern portion of Intermountain ($697K)  $388,716 carryover for hybrid bus battery replacements. The hybrid busses are on their final 2 years of service and so far have not required new batteries as expected. While this budget will most likely not be needed or spent, it safeguards in the event several batteries need to be purchased prior to taking delivery of new buses expected in 2021.  $276,662 re-appropriation in the Facilities Capital budget for upgrades to the town manager residence such as the installation of solar panels during the replacement of a 40 year old roof, as well as other electrical service improvements. Separately, a portion of these funds ($35.0K) will be used to replace the ventilation system in the Police garage.  $204,914 re-appropriation of Parking Structure capital maintenance funds to complete elevator remodels, replace a section of roofing at the Vail Transportation Center and major structural repairs at the Lionshead parking structure.  Town-wide street sign replacement ($225.9K), which includes both the signs and the accompanying light poles.  Data Center Remodel and Generator: A re-appropriation of $199,449 for the continuation of this project, which includes both a data center and generator in the municipal complex as well as a redundant data center and generator at the West Vail Fire Station. On May 21st, staff will present to Council an update of the data center remodel, and will include an additional funding request. The new data center was originally planned to be located on the 2nd floor of the fire station. Due to structural issues, it now needs to be located to the 1st floor. This change requires a relocation of the current fire department offices to the 2nd floor. Separately, staff is proposing a data center designed to allow for future growth and compatibility with the THOR broadband project. An updated cost estimate will be included in the 2nd reading of the budget supplemental for the above scope changes. The Vail Reinvestment Authority transfer shows an increase of $798,281 to reflect the continuation of 2018 projects funded by the VRA including final bills for the Sandstone Underpass ($493K), a crosswalk at the West Lionshead Circle ($250K), signage at the Lionshead express bus stop ($25K), and final bills for landscaping renovations at the Lionshead Transit Center ($30.3K). All of the above adjustments will result in an estimated fund balance of $20.8 million by the end of 2019. May 7, 2019 - Page 99 of 344 - 6 - Housing Fund Staff is requesting to re-appropriate a total of $5.3 million into the 2019 budget to reflect a continuation of housing initiatives from 2018. This includes:  A carryforward of $840,274 allocated to the INDEED program.  $4,225,000 purchase of 65 deed restrictions at the Solar Vail employee housing development, which will be paid upon certificate of occupancy and deed restriction filing.  $169,437 carryforward balance in the Buy Down Housing program, plus a $77,991 of 2018 housing fee-in-lieu collections. The above expenditures will result in $0 remaining fund balance by the end of 2019. Real Estate Transfer Tax (RETT) Fund Budgeted revenues will be adjusted by $317,798 for grant and revenue reimbursements originally budgeted and awarded in 2018 but were delayed due to project timing. This includes $69,000 of state grants for water quality programs, a $5,021 state grant from the Colorado Department of Public Health and Environment to purchase wildlife trashcans for the town’s curbside recycling programs, $24,377 reimbursement from Eagle River Water and Sanitation for the Dowd Junction retaining wall, and recognition of a $50,000 donation from East West Partners to begin design on an art space in the Ford Park school house building and $169,400 of community funding for the Seibert memorial statue. These reimbursements will be used to offset expenditures upon project completion in 2019. Staff is requesting to supplement expenditures by a total of $8,829,921, of which $317,798 corresponds to reimbursements mentioned above and $8,336,852 represents projects budgeted in 2018 but not yet completed such or are waiting on final bills. Project savings in 2018 totaled $1,897,799. The remaining $175,272 of expenditures will utilize and repurpose savings for new or additional funding requests. New requests include the following:  $12,938 in seasonal salaries to start the wildland crew a month early to help facilitate bighorn sheet habitat improvements.  $10,000 in additional funding for the annual nature center operations with Walking Mountains. The 2019 original budget included a placeholder of $65,000; the total contract was finalized with a total cost of $75,000 per year.  $60,000 contingency for the Ford Park softball shelter project. This contract was approved by Council on March 5, 2019.  $10,000 to replace and add additional drinking fountain and bottle filling stations at Donovan, Red Sandston, and Stephen’s Park.  $7,334 for additional bench seating in Vail Village and new bike racks.  $75,000 to begin Phase I of interpretive signage for Gore Creek streamtract restoration. This project will be allocated into two phases. 2018 projects continuing into 2019 include:  Improvements and re-stabilization of the Dowd Junction retaining wall ($2.1M). The total cost includes $1.15 million of project reimbursements from Eagle County and Eagle River Water and Sanitation included in the 2019 budget.  Ongoing water quality projects ($4.0M) o Completion of improvements to the East Vail interchange ($794.0K) o Water quality infrastructure improvements ($2.5M), May 7, 2019 - Page 100 of 344 - 7 - o Streamtract education ($15.0K) o Streamtract restoration ($548.3K) o Final bills or the East Vail water quality TAPS project ($90.3K).  Annual re-appropriation for future Art in Public Places projects ($512.8K).  Reconstruction of the bike path on North Frontage Rd. between Sun Vail and the pedestrian bridge ($235.0K).  $942,187 for capital maintenance projects on facilities managed by the Vail Recreation District: o Tennis Center: restroom remodel ($50K), gutter replacement ($10K), and concession and bathroom siding staining ($12K). o Dobson: Replacement of pavers and concrete ($54K), rock wall repair ($10.5K), roof snow removal ($44K). o Golf Course improvements: Staff is requesting to shift $240K in recreation enhancements funds and re-appropriate $271.4K totaling $511.4K to be used towards reconstruction of the golf maintenance building, improvements to the 14th and 15th hole bridges, and parking lot drainage improvements. These projects are expected to be completed during 2019. o Gymnastics Center: $60K for installation of cooling system. o Carryforward the remaining recreation enhancement account balance from 2018 of $305.1K less shift of $240K to golf course improvements ($206.7K). o Athletic Fields: $6K for asphalt maintenance in the parking lot. Included as a separate item on the May 7th agenda will be a discussion about the management of Vail trails. The estimated cost for this program totals $49.0K, which includes $16.0K for a new Trail Host program, $2.0K community education and marketing, $3.0K for trail data collection by the U.S. Forest Service, and $30.0K to facilitate a planning process with the U.S. Forest Service to develop long-term solutions. These estimates have not been included in the first reading on the 2019 supplemental but will be added to the second reading on May 21st upon Council’s approval. The above adjustments will result in an estimated fund balance of $4.2 million at the end of 2019. Marketing Fund Staff is requesting to re-appropriate savings from the 2018 fireworks budget of $18,205 and use towards enhanced firework shows for 2019 events. During 2018 the 4th of July show was cancelled due to fire danger. Heavy Equipment Fund Staff is requesting to supplement 2018 expenditures by a total of $20,645 to purchase a trailer budgeted in 2018 but not yet purchased. Dispatch Services Fund Staff is requesting to re-appropriate $181,080 to complete the county-wide Police Records Management System. During 2018, the town was reimbursed $403,000 from participating agencies for this same project. The Capital Projects Fund also reimbursed $150,000 for the town’s portion. Timber Ridge Housing Fund Staff is requesting to re-appropriate $200,710 to complete the remodel of 18 units. This is the final part of a phased renovation of the Vail Resort’s leased units. Beginning in 2016, 18 units were renovated, with another 18 completed in 2017. The final 18 were planned for 2018, but renovations were unable to be completed due to limited access to contractors. May 7, 2019 - Page 101 of 344 Budget2018 2018 Variance 2019 1st 2019AmendedActual Fav/ (Unfav)Budget SupplementalAmendedRevenueLocal Taxes:26,046,000$ 27,886,113$ 1,840,113$ 27,080,000$ 27,080,000$ Sales Tax Split b/t Gen'l Fund & Capital Fund 62/38 57/43 62/38 62/38 Sales Tax 16,149,000 16,149,000 - 16,790,000 16,790,000 Property and Ownership 5,300,000 5,313,730 13,730 5,300,000 5,300,000 Ski Lift Tax4,944,200 5,103,480 159,280 5,025,000 5,025,000 Franchise Fees, Penalties, and Other Taxes 1,151,137 1,158,678 7,541 1,142,925 1,142,925 Licenses & Permits2,952,787 3,201,300 248,513 2,343,328 2,343,328 Intergovernmental Revenue 2,579,565 2,650,967 71,402 1,977,104 25,434 2,002,538 NWIMT administrative grant reimbursement (13.8K), State grant for PD online training subscription ($5.1K); State grant for PD drug campaign ($6.6K) Transportation Centers5,147,900 6,416,013 1,268,113 5,426,000 5,426,000 Charges for Services 964,582 1,091,119 126,537 1,016,123 1,016,123 Fines & Forfeitures 254,156 210,495 (43,661) 245,563 245,563 Earnings on Investments 131,000 434,854 303,854 200,000 200,000 Rental Revenue1,064,137 1,028,571 (35,566) 1,092,352 10,500 1,102,852 East Vail Unit#2 employee housing rental revenue ($10.5K) Miscellaneous and Project Reimbursements196,888 220,849 23,961 254,000 6,900 260,900 Guest reimbursement for damaged parking gate ($6.9K) Total Revenue 40,835,352 42,979,056 2,143,704 40,812,395 42,834 40,855,229 ExpendituresSalaries 19,268,823 18,163,387 1,105,436 19,319,540 92,682 19,412,222 Reimbursement for staff to perform administrative work for Northwest Incident Mgmt. team ($12.6K); Seasonal summer parking managed parking ($80K) Benefits 6,917,595 6,666,873 250,722 7,408,946 21,083 7,430,029 Reimbursement for staff to perform administrative work for Northwest Incident Mgmt. team; Seasonal summer parking managed parking ($20K) Subtotal Compensation and Benefits 26,186,418 24,830,260 1,356,158 26,728,486 113,765 26,842,251 Contributions and Welcome Centers 290,755 262,868 27,887 285,695 20,000 305,695 2019 Council Contribution for RSES Stem lab (approved during 3rd supplemental of 2018) All Other Operating Expenses 8,402,598 7,403,690 998,908 8,122,932 167,290 8,290,222 Telecommunications audit ($33.7K); Ticket stock for summer overnight parking ($10K); Town Mgr. recruitment ($35K); bus maps approved in 2018 ($10K); THOR annual contract ($48K); additional bandwidth for Project THOR ($4.5K); PD online training subscription ($5.1K), parking gate repair ($6.9K); PD grant for drug campaign ($6.6K); East Vail lodging condo dues and maint ($7.5K)Heavy Equipment Operating Charges 2,385,076 2,311,680 73,396 2,497,629 2,497,629 Heavy Equipment Replacement Charges 725,926 692,751 33,175 755,279 755,279 Dispatch Services 659,608 659,608 - 669,590 669,590 TOWN OF VAIL 2019 PROPOSED BUDGET SUPPLEMENTALSUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCEGENERAL FUND 8May 7, 2019 - Page 102 of 344 Total Expenditures 38,650,381 36,160,857 2,489,524 39,059,611 301,055 39,360,666 Revenue Over (Under) Expenditures 2,184,971 6,818,199 4,633,228 1,752,784 (258,221) 1,494,563 Transfer to Marketing & Special Events Fund (2,186,120) (2,186,120) - (2,357,788) (2,357,788) Planning ProjectsCivic Area/Dobson Master Plan(125,000) (67,588) 57,412 (125,000) (125,000) West Vail Master Plan(350,000) - 350,000 (325,000) (325,000) Total Expenditures 41,311,501 38,414,565 2,896,936 41,867,399 (258,221) 42,168,454 Surplus (Deficit) Net of Transfers & New Programs (476,149) 4,564,491 5,040,640 (1,055,004) (258,221) (1,313,225) Beginning Fund Balance 29,289,331 29,289,331 28,813,182 5,040,640 33,853,822 Ending Fund Balance28,813,182$ 33,853,822$ 5,040,640$ 27,758,178$ 32,540,597$ As % of Annual Revenues71% 79% 68% 80%EHOP balance included in ending fund balance - not spendable 690,000$ 890,000$ 890,000$ 890,000$ 9May 7, 2019 - Page 103 of 344 2018 ongoing projects re-appropriated to 2019Includes additional or new 2019 projects (utilizing 2018 savings)2018 2018 Variance 1st 2019Amended Actual Fav/(Unfav) 2019 Supplemental AmendedRevenueTotal Sales Tax Revenue: 26,046,000$ 27,886,113$ 1,840,113$ 27,080,000$ -$ 27,080,000$ 2019 at 2.0% increase from 2018 forecast (5.1% increase from 2017 actuals); Sales Tax Split between General Fund & Capital Fund62/3857/4362/38 62/38Sales Tax - Capital Projects Fund 9,897,000$ 12,046,899$ 2,149,899$ 10,290,000$ -$ 10,290,000$ Use Tax 3,600,000 3,689,131 89,131 2,220,000 - 2,220,000 2019 based on two year average plus estimated for Lion View, Park Meadows, and Launch Projects; 2020 based on 5 year average then 3% increase Federal Grant Revenue - 1,653 1,653 300,000 - 300,000 2019: $300K in 2019 Federal grant reimbursement for Bridge Rd Bridge repair; $700K in 2020.Other County Revenue 260,302 197,523 (62,779) - 47,228 47,228 2019: $47.2 reimbursement from ERWSD for a sewer line at RSES parking structure (see corresponding reimbursement below) 2018: $260.3K reimbursement for radios from Eagle County Sheriff's Office, Eagle County Health Services District, and Avon Police Department; Other State Revenue 83,691 747,710 664,019 - 168,000 168,000 2019: $135K public works water quality grant; $33K grant for Police Intel Sharing platform- project expenditures included in the 2018 budget and re-appropriated below.Lease Revenue 159,135 159,135 - 164,067 - 164,067 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)Sales of Chamonix Housing Development Units 17,693,900 17,748,304 54,404 - - - 2018: Sale of Chamonix Housing UnitsProject Reimbursement 6,989,416 6,909,331 (80,085) 200,000 120,655 320,655 2019: $200K reimbursement from Holy Cross for 2019/2020 Big Horn Rd and Intermountain project; $20.7K traffic impact reimbursement for VVMC/Frontage Rd. project; $50K use of community enhancement funds for Liftside to Glen Lyon underground utility project; $50K additional use of traffic impact fees for VVMC/Frontage Rd (see corresponding expenditures below)Sale of Vail Village Inn Phase V Unit 2 - - - - 1,547,000 1,547,000 Sale of Vail Village Inn Phase V Unit 2Timber Ridge Loan repayment 489,419 124,516 (364,903) 489,342 - 489,342 $28.5K interest on $1.9M loan to TR; Principal and interest on $8M loan to Timber Ridge FundEarnings on Investments and Other 38,723 448,616 409,893 115,201 - 115,201 0.7% rate assumed on available fund balanceTotal Revenue 39,211,586 42,072,819 2,861,232 13,778,610 1,882,883 15,661,493 ExpendituresCapital MaintenanceBus Shelters 118,825 27,048 91,777 30,000 - 30,000 Bus shelter annual maintenanceParking Structures 695,000 490,086 204,914 700,000 204,914 904,914 2018-2019 Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs; Re-appropriate for structural repairs to LHTRC, roofing repairs at VTRC, and elevator repairsWelcome Center/Grandview Capital Maintenance 250,000 121,154 128,846 - 100,000 100,000 2018: Furniture replacement for Lionshead Welcome Center- current furniture has reached it's 5 year life. This includes paint and built in desks; 2019: $100K for final design bills for Welcome Center and furniture replacement at the Grandview including sound panels and audio visual enhancementsChildren's Garden of Learning-Capital 12,800 18,574 (5,774) 32,500 - 32,500 2018: Council contribution for a new boiler at the Children's Garden of Learning. The town owns the building; 2019: Council contribution to build a fence around front yard.Vail Valley Foundation- Capital - - - 55,000 - 55,000 2019 Council Contribution towards installation of the video screen at the Ford AmphitheaterTraffic Impact Fee and Transportation Master Plan Updates 233,482 - 233,482 - 30,000 30,000 Re-appropriate $30K to update 20-year Transportation Master Plan to coincide with West Vail Master Plan and Civic Center Master PlanNeighborhood Bridge Repair 689,134 - 689,134 350,000 689,134 1,039,134 2019: Re-appropriate for Kinnickinnick (West) Bridge Repair, West Forest Bridge Repair ($689,143); Lupine Bridge Repair ($350K), Major Bridge Repair Projects are determined based on bi-annual bridge inspection; Facilities Capital Maintenance 576,000 299,338 276,662 393,000 276,662 669,662 In general this line item covers various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). 2019: Re-appropriate for TM residence upgrades including solar panels when replacing 40 year old roof and electrical car charger, Admin remodel, PD garage ventilation project ($276K); PW admin heated walkway repair ($50K), PW admin kitchen update ($15K), PW shops and bus barn maintenance including wood siding maintenance and exhaust system replacement ($130K), TM residence roof, skylight, and solar panel ($70K); 2018: Comm Dev kitchen update ($25K), transit offices skylight replacement ($50K); Buzzard Park repairs ($67.5K), PW and bus barn maintenance including window replacement($92K), PW admin carpet replacements ($50K)' library door replacement ($25K)Municipal Complex Maintenance - - - 138,750 - 138,750 2019: PD window replacement ($80K), PD circulation pump repairs and replacement ($15K), PD elevator drive controls ($44K);Donovan Park Pavilion 15,000 - 15,000 5,000 - 5,000 Annual $5K Maintenance to repair HVAC; 2020 includes HVAC Replacement at Donovan PavilionStreet Light Improvements 147,057 64,919 82,138 75,000 - 75,000 Annual maintenance to street lights; LED light enhancementsCapital Street Maintenance 1,220,000 834,558 385,442 1,225,000 - 1,225,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts;Town-wide camera system 140,000 146,038 (6,038) 70,000 - 70,000 '2018-2019 replace Bosch system(30 cameras); $22K Annual maintenanceTOWN OF VAIL 2019 PROPOSED BUDGET SUPPLEMENTALSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND 10 May 7, 2019 - Page 104 of 344 2018 ongoing projects re-appropriated to 2019Includes additional or new 2019 projects (utilizing 2018 savings)2018 2018 Variance 1st 2019Amended Actual Fav/(Unfav) 2019 Supplemental AmendedTOWN OF VAIL 2019 PROPOSED BUDGET SUPPLEMENTALSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDAudio-Visual capital maintenance 18,000 18,000 - 18,000 - 18,000 Audio visual, phone and IT equipment for an EOC at the West Vail Fire StationDocument Imaging 30,000 29,018 982 30,000 - 30,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers. Software Licensing 217,000 34,134 182,867 144,410 182,867 327,277 2018-2020: Upgrade Microsoft products on all equipment; renewal of licenses; $3K per year increase from original 5 year plan due to additional software products; 2019: Re-appropriate $182K for virtual desktop replacement ($57K); Asset Mgmt. System ($75K); Asset Mgmt. annual maintenance and licensing agreement ($50K)Thermal Imaging Cameras - - - 12,000 - 12,000 For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriersHardware Purchases 150,000 86,073 63,927 50,000 63,927 113,927 2019: Replacement of 50 workstations per scheduleWebsite and e-commerce 12,000 4,311 7,689 12,000 - 12,000 Internet security & application interfaces; website maintenance; includes $550/month for web hosting svcsFiber Optics / Cabling Systems in Buildings 62,000 26,620 35,380 90,000 35,000 125,000 2019: $35K for fiber from West Vail fire station to CDOT I-70 fuber connection for Porject THOR ;NWCOG Project THOR Broadband project Meet Me Center $75K; 2018-2020: Repair, maintain & upgrade cabling/network Infrastructure $15K; 2018: Install fiber optics from data center to CenturyLinkNetwork upgrades 380,000 366,857 13,143 380,000 (350,000) 30,000 Computer network systems - replacement cycle every 3-5 years; 2019: Remove $350K that had been moved forward to 2018 for retrofit networking gear for public access system installed in 2014;Phone System 77,220 32,143 45,077 - 45,077 45,077 2019: Final payment for phone system upgrade: ($32.2K), normal replacement of Ipads, Iphones ($13K)Business Systems Replacement 338,700 196,366 142,334 30,000 142,334 172,334 2019: Re-appropriate for sales tax software ($134K), and new bus scheduling software ($8K); $30K every other year for parking system upgrades; 2018: $1.3K for final bills for financial statement module, $160K for sales tax software, $90K STR software; $19K for Com Dev project Docs software; $38K new bus scheduling software (approx. operating costs is $20/yr.);Public Safety System (CAD/RMS Dispatch System) 97,768 44,906 52,862 50,000 91,000 141,000 Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance; 2019: Police Department Records Mgmt. system SQL licensing ($91K)Public Safety Equipment 121,791 101,696 20,095 39,643 33,000 72,643 2019: Re-appropriate for Intel Sharing Platform ($33K) covered by grant; Speed Signs ($7.8K), Rifle noise suppressors ($23.1K), pole camera ($8.6K); 2018: Replace existing headsets, vests, and helmets for 6 Police SOU members ($20.5K), Upgrade mass casualty supplies in patrol cars ($5.6K); DOLA grant for License plate readers for two vehicles ($65.3K); Replacement of 40 body worn cameras ($12K);Police patrol car cameras - - - - 56,635 56,635 2019: $56.6K for new PD patrol car cameras (last replaced in 2013).Fire Safety Equipment - - - 59,000 - 59,000 2019: Long Range acoustical device ($50K), personal protective equipment dryer ($9K)Bus Camera System - - - 15,000 - 15,000 Installation of software and cameras in buses; 2019/20 annual capital maintenance of camera replacement, etc.Extrication Equipment 100,000 95,374 4,626 - 4,626 4,626 2019: Re-appropriate for final bills; 2018:To purchase updated extrication equipment that will work with newer and more advanced vehiclesRHMAEC vehicle and equipment 60,000 39,750 20,251 - - - 2018: TOV's portion of a RHMAEC(Regional Hazardous Materials Association of Eagle County) vehicle and equipment- Eagle county is putting $120K towards this vehicle.Event Equipment - - - 77,892 - 77,892 Event trailer and moveable barricades to provide barriers for vehicle entry into event areasFire engine equipment 50,000 29,976 20,024 - 20,024 20,024 2019: Appropriate to complete purchases of necessary fire engine equipment to fully equip 4th fire engine; this will allow this vehicle to be used when other engines our being repaired or in an emergencyTotal Maintenance 5,811,777 3,106,938 2,704,839 4,082,195 1,625,200 5,707,395 Priority AData Center (Computer Rooms) 909,036 868,993 40,043 2,033,000 40,043 2,073,043 2019: 2nd half of hyper-converged infrastructure (HCI) equipment $750K, Data Center remodel at Station 3 $1.2M, Cooling/UPS system upgrade for data center in Muni building $128K; Re-appropriate $40K to complete 1st phase of data center remodel **Additional request for funding coming at next meeting (May 21)Public Works Shops Expansion 150,000 136,594 13,406 8,000,000 13,406 8,013,406 2019: $8M Expansion and remodel of the Public Works shop complex as outlined in an updated public works master plan (previously completed in 1994). The plan will ensure shop expansions will meet the needs of the department and changing operations, such as electrified buses into the future. The plan will consider a shop building expansion, system upgrades, ADA upgrades, additional employee housing (in various locations including the current administration building), covered cold storage and the expansion of the shop yard foot print to the north, project staging and space, snow dump expansion, Photovoltaic Array as a major GHG emission offset, Frontage Road left turn lane, and hazard mitigations and visual screening; Re-appropriate for final design bills ($13.4K); 2018:$150K Design for PW building remodel 11 May 7, 2019 - Page 105 of 344 2018 ongoing projects re-appropriated to 2019Includes additional or new 2019 projects (utilizing 2018 savings)2018 2018 Variance 1st 2019Amended Actual Fav/(Unfav) 2019 Supplemental AmendedTOWN OF VAIL 2019 PROPOSED BUDGET SUPPLEMENTALSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDVehicle Expansion 265,000 251,309 13,691 115,100 - 115,100 2018: Snow Blower ($200K), Landscape architect truck ($30K), Drug Task Force vehicle ($35K); 2019: Police chief vehicle ($39K), building inspector vehicle ($37.1K), Town engineer vehicle ($39K); 2020: 2 commander vehicles ($80K)Parking Entry System / Equipment 93,037 - 93,037 93,000 93,037 186,037 2019: Spare parking system equipment including ticket creator, ticket processor, ticket feeder, circuit boards, power supply modules, print heads ($93K); 2018: Ongoing parking equipment maintenance; $75K for conversion of Ford Park gates to automatic ticketing system to enhance Ford Park parking management;Neighborhood Bridge Reconstruction 1,554,106 21,564 1,532,542 450,000 1,532,542 1,982,542 2019: Bridge Road Bridge replacementEast Meadow Drive Snowmelt 800,000 471,033 328,967 750,000 - 750,000 2019: Installation of snowmelt system; 2018: Design Snowmelt major repairs from Solaris to Austria House/Covered Bride area to be done at same time as the Slifer Plaza construction. This includes paver removal, snowmelt, asphalt replacements with concrete paversMain Vail Roundabout - - - 250,000 - 250,000 2019: Main Vail Roundabout truck apronNeighborhood Road Reconstruction 54,740 - 54,740 400,000 - 400,000 2019: East Vail major drainage improvements; 2018: Continuation of shared drainage project that began in 2015 with ERWSD on Rockledge Rd/Frontage Rd; Vail Trail Sidewalk Connection - - - 85,000 - 85,000 Connect Vail sidewalk on Vail Valley Drive in front of Vail Trails Chalet complexRockfall Mitigation near Timber Ridge - - - 400,000 - 400,000 2019: Rockfall mitigation near Timber RidgeData Center equipment replacement and generator 300,000 140,594 159,406 - 159,406 159,406 2019: Re-appropriate final bills to replace data center server infrastructure; upgrade and replace emergency generator to increase capacity Lionshead Express Bus Stop Improvements (VRA) 657,000 656,308 692 - 25,000 25,000 2019: Signage at Lionshead Express Bus Stop; 2018: Improvements to Lionshead Express Bus stop to allow for West bound stop and turnaroundVail Spa Heated Walk (VRA) 250,000 - 250,000 - - - 2018: Connect the Lion with Vail Spa via heated sidewalks; project cancelled in 2019West Lionshead Circle Crosswalks (VRA) - - 250,000 250,000 2019: Crosswalk at West Lionshead circle to be done in lieu of Vail Spa heated walkHeated walkway between underpass and 1st chair (VRA) 315,432 314,185 1,248 - - - 2018: Heated walkway between new underpass and 1st chair buildingMill Creek Heated Walk- - 125,000 125,000 2019: TOV portion of 50/50 shared project with homeowners for heated sidewalk at Kendell Park/Mill Creek ($125K). This project will be managed by the HOA at an estimated total cost of $150K. Energy Enhancements 87,899 14,052 73,847 - 73,847 73,847 2019: Electric car charges at various town locations ($73.8K)Pedestrian Safety Enhancements 1,500,000 20,884 1,479,116 - 1,479,116 1,479,116 2019: Replace 40+ year old overhead lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16); project includes underground electrical enhancements for lightingWest Vail Roundabout 350,000 286,620 63,380 - - - 2018: West Vail roundabout concrete replacement/repair near Marriott Streamside (currently there is exposed re-bar)Library Self-Check System Updates 38,000 36,135 1,865 - - - 2018: Library replacement kiosk and security gate replacementChamonix- TOV 230,322 71,872 158,450 - - - Chamonix contingency- TOVSlifer Plaza/ Fountain/Storm Sewer 4,377,119 2,821,757 1,555,362 - 1,484,329 1,484,329 2019: Re-appropriate to continue repairs to Silfer Plaza fountain and storm sewersSeibert Fountain Improvements - - - - 400,000 400,000 2019: Fountain software system and valve upgrades at Seibert FountainWest Vail Interchange Sidewalk Repair 325,000 - 325,000 - - - 2018: To repair sidewalk damage underneath the I-70 bridge Lionshead Parking Structure Landscape Renovations (VRA) 100,000 69,709 30,291 - 30,291 30,291 2019: Re-appropriate to complete landscaping ($30.3K); 2018: Improvements to parking structure landscaping around the eastern areas of the Vail Transportation Center where trees have been lost and planting eroded by years of snow storageColorado Ski Museum renovation 500,000 500,000 - - - - 2018: Town contribution toward expansion and remodel of Colorado Ski Museum Radio Equipment replacement/expansion 860,340 738,844 121,496 - 12,601 12,601 2019: Seven back-up radios for PW; 2018: Additional Radios for backup radios and crew expansion; related yearly County fees ($10K) included in HEF; Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced until 2018)Hybrid Bus Battery Replacement 431,772 43,056 388,716 - 388,716 388,716 2019: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet; Buses will be repaced in 2-3 yearsPublic Works Building Maintiance 300,000 - 300,000 - 300,000 300,000 2019: Re-appropriate $300K to replace two HVAC units at Public WorksMunicipal Redevelopment 300,643 - 300,643 - - - 2018: planning of possible future municipal building redevelopmentCivic Area Redevelopment - - - - 100,000 2019: Preliminary design plans to vet broader master plan conceptsRed Sandstone Parking Structure (VRA) 14,662,953 12,095,586 2,567,367 - 2,614,596 2,614,596 2019: Re-appropriate to complete project including all landscaping and parking space monitoring system; 2018: Construction of 4 level parking structure at Red Sandstone Elementary school, with contributions from Vail Resorts ($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRAChamonix Housing Development 4,083,151 2,285,867 1,797,284 - - - 2018: Final construction of the Chamonix town home development projectI-70 Underpass (VRA) 492,990 - 492,990 - 492,990 492,990 2019: The town's portion to complete and pay final bills for the I-70 underpass 12 May 7, 2019 - Page 106 of 344 2018 ongoing projects re-appropriated to 2019Includes additional or new 2019 projects (utilizing 2018 savings)2018 2018 Variance 1st 2019Amended Actual Fav/(Unfav) 2019 Supplemental AmendedTOWN OF VAIL 2019 PROPOSED BUDGET SUPPLEMENTALSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDEast LH Circle pathway to Dobson (VRA) 93,560 - 93,560 - - - 2018: Planning and Design for project to Improve connection from the E Lionhead bus stop to Dobson originally scheduled in 2016; Project has been moved to unfunded pending the civic center master plan revisionDobson Plaza (VRA) 100,000 - 100,000 - - - 2018: Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts); planning/design originally scheduled in 2016; Project has been moved to unfunded pending the civic center master plan revisionSale of Property - - - - 18,000 18,000 Closing costs for sale of two properties (VVI Phase V Unit 2 and Chamonix Parcel D/E); plus some administrative costs to bringing Parcel D/E through the PEC process to subdivide and update zoningUnderground Utility improvements 2,188,066 1,491,391 696,675 - 696,675 696,675 2019: $50K for undergrounding electric between Glen Lyon office building and Liftside- see reimbursement above; $71K for CDOT project at I-70 underpass; $2.1M for Big Horn Rd and Intermountain Eastern portion projects to be completed in 2018 using Community Enhancement Funds ($1.1M reimbursement from the Holy Cross enhancement funds)Public Works Equipment Wash Down/WQ Improvements 246,967 61,793 185,174 - 185,174 185,174 2019: Improvements to exterior wash area for large trucks to include small heated area to prevent ice buildup (safety issue ) and filtration of waste water Total Priority A: 36,617,133 23,398,143 13,218,990 12,576,100 10,514,769 22,990,869 Priority BReplace Buses 3,229,587 2,964,563 265,024 - 265,024 265,024 2019: Re-appropriate $165K for spare bus part (included in original 2018 budget); Upgrade Nextbus transponders to 4G required for Nextbus software upgrade; 2018: 7 buses ordered in 2017 scheduled for replacement and delivery in 2018 ($440.5K per bus); Vail Health / TOV Frontage Road improvements 202,229 181,574 20,655 - 70,655 70,655 2019: Re-appropriate to complete design phase of Frontage Rd. improvements ($70.7K); 2018: Design phase of Vail Health/Frontage Rd improvements which includes a 3rd party review, utility potholing and public information based on VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; Design funded by Traffic Impact Fee funds; Original Plan:Total Priority B: 3,431,816 3,146,138 285,678 - 335,679 335,679 Priority CTransit Stop Improvements 393,000 280,404 112,596 - - - 2018:Transit improvements at Vail Village Transit Center; Add pedestrian improvements, bus turning improvements to West Vail Arosa bus stop in West Vail; 2023: Transit Stop Improvements to coincide with Timber Ridge Phase II RedevelopmentGuest Services Enhancements/Wayfinding 647,684 503,922 143,762 - 225,900 225,900 2019: $225.9K for new street signs and accompanying light poles town-wideTotal Priority C: 1,040,684 784,326 256,358 - 225,900 225,900 Total Expenditures 46,901,410 30,435,545 16,465,865 16,658,295 12,701,548 29,259,843 Other Financing Sources (Uses)Transfer from Vail Reinvestment Authority 5,202,023 4,599,998 602,025 3,050,000 798,281 3,848,281 2018: $3.5M Red Sandstone, $400K Lionshead Express Bus Stop, $206K Vail Spa heated sidewalk, $100K $500K I-70 underpass completion $100K LH parking structure improvements, $281K heated walk between ped overpass and First Chair ; 2019: $3.0M Red SandstoneTransfer to Housing Fund (2,573,550) (2,573,550) - (2,500,000) - (2,500,000) Transfer to Housing Fund; 1.5M per yearRevenue Over (Under) Expenditures (5,061,351) 13,663,722 18,725,072 (2,329,685) (10,020,384) (12,250,069) Beginning Fund Balance 19,384,700 19,384,700 14,323,349 18,725,072 33,048,422Ending Fund Balance 14,323,349.34 33,048,422 11,993,664 20,798,352 13 May 7, 2019 - Page 107 of 344 Budget 2018 2018 Variance 2019 1st 2019 Amended Actual Fav/ (Unfav) Original Supplemental Amended Revenue Housing Fee in Lieu Annual Collections - 77,991 77,991 - - - Capital Projects Funding - New 2,573,550 2,573,550 - 2,500,000 - 2,500,000 Total Revenue 2,573,550 2,651,541 77,991 2,500,000 - 2,500,000 Expenditures InDEED Program 2,500,000 1,659,726 840,274 2,500,000 840,274 3,340,274 Town of Vail Rental Inventory 312,000 309,636 2,364 - - - Solar Vail Housing Development 4,225,000 - 4,225,000 - 4,225,000 4,225,000 Buy Down Housing 429,049 261,976 167,073 - 247,428 247,428 Total Expenditures 7,466,049 2,231,337 5,234,712 2,500,000 5,312,702 7,812,702 Operating Income (4,892,499) 420,203 5,312,702 - (5,312,702) (5,312,702) Beginning Fund Balance 4,892,499 4,892,499 - 5,312,702 5,312,702 Ending Fund Balance -$ 5,312,702$ -$ -$ TOWN OF VAIL 2019 PROPOSED BUDGET SUPPLEMENTAL SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HOUSING FUND 14 May 7, 2019 - Page 108 of 344 2018 ongoing projects re-appropriated to 2019Includes an additional or new request within 2019 project (utilizing 2018 savings)Proposed 2018 2018 Variance 1st 2019Amended Actual Fav (Unfav) 2019 Supplemental AmendedRevenueReal Estate Transfer Tax 6,430,000$ 7,649,013$ 1,219,013$ 6,300,000$ -$ 6,300,000$ 2019 flat with 2018 forecast (5 year average growth is 3.2%)Golf Course Lease 165,000 141,605 (23,395) 166,650 - 166,650 Annual lease payment from Vail Recreation District; annual increase will be based on CPI until after first 3 years under new lease; then revenue share potential will be reviewed; Rent income funds the "Recreation Enhancement Account" belowIntergovernmental Revenue 235,847 968,865 733,018 1,170,000 98,398 1,268,398 2019: $5K grant for curbside recycling programs- See corresponding expenditure below; $24.3K reimbursement from ERWS for the Dowd Junction retaining wall- See corresponding expenditure below; $30K Fishing is fun grant (carryforward from 2018); $39K GoCo grant (carryforward from 2018); $150K reimbursement from ERWSC and $1M from Eagle County for restabilization of Down Junction; $20K lottery proceeds Project Reimbursements 19,684 32,690 13,006 - - - 2018: $6K Contribution from the Nature Conservancy for Intermountain Fuels ProjectDonations 182,457 50,188 (132,269) - 219,400 219,400 2019: $169.4K community funding for the Seibert Memorial- See corresponding expenditure below; $50K revenue recognition from East West Partners for Ford Park art space- See corresponding expenditure below; 2018: $28.4K donation from Vicki and Kent Logan Family Trust for installation of Lawrence Weiner art; $1K donation from Varlaufer HOA for Roger Staub park maintenance access improvements included in the capital maintenance budget; $1K donation from East West Partners for Sole Power prizes; $2.1K use of Sole Power DonationsRecreation Amenity Fees 10,000 11,146 1,146 10,000 - 10,000 Earnings on Investments and Other 57,759 165,916 108,157 43,991 - 43,991 0.7% rate assumed; 2019:$32K Reimbursement from bag fee collections for Clean-Up Day and America Recycles Day.Total Revenue7,100,747 9,019,422 1,918,675 7,690,641 317,798 8,008,439 ExpendituresOperationsForest Health Management 271,918 231,468 40,450 296,311 12,938 309,249 Operating budget for Wildland Fire crew; 2019 Added .5 FTE for wildlandlead; Extra month of wildland crew to facilitate bighorn sheet habitat improvement project ($12.9K)Annual Park and Landscape Maintenance 1,705,895 1,485,754 220,141 1,712,030 - 1,712,030 Ongoing path, park and open space maintenance, project mgmt.Management Fee to General Fund (5%) 321,500 382,451 (60,951) 315,000 - 315,000 5% of RETT Collections - fee remitted to the General Fund for administrationTree Maintenance 65,000 30,403 34,598 65,000 - 65,000 On going pest control, tree removal and replacements in stream tract, open space, and park areasBetty Ford Alpine Garden Support 69,700 69,700 - 69,700 - 69,700 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increaseNature Center Operations - - - 80,000 10,000 90,000 Nature Center operating costs including $75K Walking Mountains contract and $15K for maintenance and utilitiesEagle River Watershed Support 45,450 45,450 - 42,000 - 42,000 Annual support of the Eagle River Watershed Council programs with 1% increase for 2017Public Art - Operating 111,201 112,700 (1,499) 123,456 - 123,456 Art in Public Places programmingEnvironmental Sustainability 623,263 467,994 155,269 673,225 134,565 807,790 2019: Water Quality personnel converted from fixed term to fulltime; $5K for curbside recycling program- See corresponding reimbursement above; NEPA environment study approved by Council in 2018 ($75K); $20K 2018 carryforward to complete Love Vail webpage; $34.5K carry forward to continue waste education; 2018: $3.1K for Sole Power awards and prizes- see corresponding donations above; $6K for two new E-bikes for Town of Vail employee program; Environmental EMS system $34K ($12K re-appropriate from 2017, $22K new funding), $2K Local Climate Resolution approved 12/5, $5K Annual Rocky Mountain Climate Membership; Total Operations 3,213,927 2,825,919 388,008 3,376,722 157,503 3,534,225 Maintain Town AssetsForest Health VHF Radios 37,193 35,668 1,525 - - - 2018: 13 VHF radios for Wildland crew ($2,450/each) for incidents outside of Eagle County; Will enable communication with other agencies using this technology such as Summit CountyIntermountain Fuels Reduction 74,328 32,186 42,142 - 42,442 42,442 2019: Intermountain Fuels Project $42.4K Street Furniture Replacement 25,000 17,665 7,335 90,000 7,334 97,334 2019 includes pedestrian bridge inspection report ($25K), additional benches in Vail Village and bike racks ($7.3K); Annual replacement or capital repairs, benches, recycling and bike racks; 2020 includes pedestrian bridge recommendations contract ($15K)Rec. Path Capital Maint 110,986 14,348 96,638 85,000 - 85,000 Capital maintenance of the town's recreation path systemPark / Playground Capital Maintenance 236,076 213,959 22,117 125,000 10,000 135,000 Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance; 2019 includes $10K to replace and add additional drinking fountains and bottle filling stations at Vail parksAdopt A Trail - - - 5,000 - 5,000 Adopt A Trail Council Contribution for trail in or bordering the TownBetty Ford Alpine Garden - Capital Contribution 38,433 38,768 (335) - - - Contribution request to repair ADA pathways ($6K) and upgrade irrigation system ($19K)TOWN OF VAIL 2019 PROPOSED BUDGET SUPPLEMENTALSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX 15 May 7, 2019 - Page 109 of 344 2018 ongoing projects re-appropriated to 2019Includes an additional or new request within 2019 project (utilizing 2018 savings)Proposed 2018 2018 Variance 1st 2019Amended Actual Fav (Unfav) 2019 Supplemental AmendedTOWN OF VAIL 2019 PROPOSED BUDGET SUPPLEMENTALSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Total Maintenance 522,016 352,594 305,000 59,776 364,776 Priority AVail Valley Drive Path Extension: Ford Park to Ptarmigan - - - 400,000 - 400,000 2019: Extension of Vail Valley Drive path to ease congestion and enhance pedestrian safetyVail Valley Drive Path Extension: Ptarmigan West to GC Mtn Building- - - 400,000 - 400,000 2019: Extension of Vail Valley Drive path to ease congestion and enhance pedestrian safetyFord Park: Softball Weather Shelter - - - 585,000 60,000 645,000 2019: Shelter at the Ford Park softball fields to provide weather and lighting protection for spectators and players ($645K); Add'l $60K requested for contingeny onlyFord Park Landscape Enhancement: Parking Lot/Sport Central Portal- - - 67,000 - 67,000 2019: DRB req'd parking lot plantings and landscape enhancements at Central Portal Pilot Project to reduce turf grass - - - 30,000 - 30,000 2019: Turf grass reduction project at Buffehr Creek. This project will be a pilot example of ways to reduce turf grass in areas across town resulting in water and maintenance savingsGore Valley Trail Bridge Replacement - - - 300,000 - 300,000 2019: Reconstruction of south bridge abutment due to significant scour and replacement of bridge structureCovered Bridge Pocket Park Rehabilitation - - - 87,000 - 87,000 2019: Streambank stabilization, riparian enhancements, walking surface replacement Nature Center Redevelopment 262,740 228,790 33,950 400,000 33,950 433,950 2019: $434K Design new Nature Center Remodel/Structure- Construction of new Nature Center scheduled in 2020; 2018: Temporary Nature Center structure ($95.5K); Research on historical preservation and design ($17.8K); Exterior windows, doors, wood siding and slope roof ($69.8K);Open Space Land Acquisition 150,000 152,687 (2,687) 50,000 - 50,000 2018: Acquisition of East Moran streamtract parcel; 2019/2023 $50K for open space surveys, studies, titling, and appraisalsStephens Park Safety Improvements 150,000 - 150,000 300,000 - 300,000 2019: Access improvements to include extended sidewalk, new stairs and other site improvements; playground was built in 1990'sGore Valley Trail Realignment - - - 50,000 - 50,000 2019: Design Gore Valley Trail Realignment at Lionshead gondola; 2020: Gore Valley Trail RealignmentWater Quality Infrastructure 2,512,181 35,014 2,477,167 1,000,000 2,477,167 3,477,167 2019: Continuation of water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore" includes $135K for water mitigation roof runoff grant at PW Streambank Mitigation 703,222 79,886 623,336 100,000 548,336 648,336 2019: Continuation of Riparian Site specific construction projects for Water Quality Strategic Action Plan ($648.3K) includes 2018 grant awards continued in 2019 for GoCo grant ($39K) and Fishing is Fun grant ($30K)- See carryforward of grant revenue abovePublic Art - General program / art623,342 139,534 483,808 85,000 512,798 597,798 To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds. Public Art - Winterfest 23,595 23,594 1 30,000 18,085 48,085 Winterfest $30K per yearEast Vail Water Quality TAPS 1,125,111 1,034,848 90,263 - 90,263 90,263 2018: East Vail Water Quality Improvements; $700K CDOT TAP grant funding budgeted in $700K- revenue will be rolled in Supp 3 2018East Vail Interchange Improvements 1,423,960 630,406 793,554 - 793,554 793,554 2019: Continuation of landscaping design and construction of the interchangeDowd Junction repairs and improvements 2,138,515 14,259 2,124,256 - 2,148,633 2,148,633 2019: Re-stabilization of Dowd Junction path ($2.15M); Includes $24.3K reimbursement from ERWS for the Dowd Junction retaining wall- See corresponding reimbursement above; Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sand (ERWSC); $150K reimbursement from ERWSC and $1M reimbursement from Eagle CountyFord Park Improvements & Fields 262,620 142,396 120,224 - 60,000 60,000 2019: Re-appropriate a portion of remaining funds to complete Ford Park landscaping improvementsStreamtract Education/Mitigation 300,297 186,806 113,491 - 80,061 80,061 2019: Includes water quality and streamtract education, outreach, signage and marketing; private streambank fundingGore Creek Intrepative Singage75,000 75,000 2019: Phase I of Gore Greek Interpretive signageVail Transit Center Landscape 125,000 17,867 107,133 - 107,133 107,133 2019: Completion of landscaping at Vail transit center to coincide with construction of additional bus lane at Vail TRC Golf Clubhouse & Nordic Center 118,729 65,794 52,935 - 52,935 52,935 2019: Final art purchases for Clubhouse and Nordic Center; art budget was 1% of original project budgetChalet Road Sport Courts 38,463 38,463 - - - 2018: Acoustic barriers to minimize noise at Chalet Road Sport CourtsSoft Surface Trails 168,109 168,109 - - - 2018: Trail enhancements to coincide with Open Lands plan discussionsGore Valley Trail Reconstruction Conoco to Donovan 450,000 271,625 178,375 - 25,000 25,000 2019: Complete Gore Valley Trail Reconstruction between Conoco and Donovan Pavilion includes revegetation along West trail near Donovan Pavilion16 May 7, 2019 - Page 110 of 344 2018 ongoing projects re-appropriated to 2019Includes an additional or new request within 2019 project (utilizing 2018 savings)Proposed 2018 2018 Variance 1st 2019Amended Actual Fav (Unfav) 2019 Supplemental AmendedTOWN OF VAIL 2019 PROPOSED BUDGET SUPPLEMENTALSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX North Recreation Path- Sun Vail to Pedestrian Bridge 235,000 - 235,000 - 235,000 235,000 2018: $235K for North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge to coincide with the Red Sandstone parking garage projectBighorn Park Improvements 13,208 13,208 - - - 2018: Drainage repairs and improvements near pavilion $13.2KFord Park Portal Improvements 23,868 21,328 2,540 - 2,540 2,540 2019:Final bills for improvements to Ford Park entry points ($2.5K)Seibert Memorial Statue 300,000 - 300,000 - 300,000 300,000 2019: Pete Seibert Memorial statue- See corresponding community reimbursement aboveArt Space - - - - 50,000 50,000 2019: Design phase for Ford Park art space- see corresponding donation for East West aboveOpen Lands Plan 404,623 38,197 366,426 - - - 2018: Continuation of Comprehensive Open Lands Plan UpdateBooth Creek Park 40,000 40,000 - - - 2018: $40K to modify foot traffic pattern in parkTotal Priority A 11,592,583 3,083,030 8,509,553 3,884,000 7,670,455 11,554,455 VRD-Managed Facility ProjectsRecreation Enhancement Account 305,094 - 305,094 166,650 206,698 373,348 2019: Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance ($141,604), Transfer $240K to golf course other Golf Clubhouse - - - 65,000 - 65,000 2019: Wood trim replacement ($40K), AC and catering kitchen improvements ($30K)Golf Course - Other 1,007,141 735,745 271,396 176,396 511,396 687,792 2019: $511K for reconstruction of the golf maintenance buildings, improvements to the 14th and 15th hole bridges. and parking drainage improvements. Parking lot asphalt repairs ($10K), repair asphalt at maintenance building ($3K), replace roof on maintenance building ($161.2K), replace wood trim at maintenance building ($2.7K)Dobson Ice Arena 471,311 - 471,311 102,943 108,500 211,443 2019: complete pavers and concrete slab replacement ($54K); rock wall repair ($10.5K); $44K roof snow removal; 2019: Repair exterior doors ($96K), window replacement ($7K)Ford Park / Tennis Center Improvements 157,931 - 157,931 - 72,000 72,000 2019: Complete replace gutters ($10.0K), Stain wood siding of concessions ($6.0K) and restrooms ($6.0K), $50K for restroom remodelAthletic Fields 35,523 - 35,523 - 6,000 6,000 2019: Seal coat and crack fill in parking lot ($6K)Gymnastics Center 52,089 14,496 37,593 - 60,000 60,000 2019: Installation of cooling system in 2018 ($60K)Total VRD-Managed Facility Projects 2,029,089 750,241 1,278,848 510,989 964,594 1,475,583 Total Expenditures 17,357,615 7,011,784 10,345,831 8,076,711 8,852,328 16,929,039 Revenue Over (Under) Expenditures (10,256,868) 2,007,637 12,264,505 (386,070) (8,534,530) (8,920,600) Beginning Fund Balance 11,142,913 11,142,913 886,045 12,264,505 13,150,550Ending Fund Balance886,045$ 13,150,550$ 499,975$ 4,229,951$ 17 May 7, 2019 - Page 111 of 344 Budget 2018 2018 Variance 2019 1st 2019 Amended Actual Fav/ (Unfav) Original Supplemental Amended Revenue Business Licenses 275,000$ 337,602$ 62,602$ 275,000$ -$ 275,000$ Transfer in from General Fund 2,186,120 2,186,120 - 2,357,788 - 2,357,788 Earnings on Investments 1,500 4,718 3,218 3,000 - 3,000 Total Revenue 2,462,620 2,528,440 65,820 2,635,788 - 2,635,788 Expenditures Commission on Special Events (CSE) 846,980 850,990 (4,010) 893,648 - 893,648 Education & Enrichment 151,500 151,500 - 151,500 - 151,500 Signature Events - Bravo! 289,661 289,661 - 289,661 - 289,661 Vail Jazz Festival 74,902 74,902 - 74,902 - 74,902 Vail Valley Foundation - Hot Summer Nights 27,500 27,500 - 27,500 - 27,500 Vail Valley Foundation - Dance Festival 53,562 53,562 - 53,562 - 53,562 Vail Valley Foundation - Colorado Classic 110,000 110,000 - - - - Burton US Open 490,000 490,000 - 490,000 - 490,000 Snow Days 300,000 300,000 - 300,000 - 300,000 Spring Back to Vail 130,000 130,000 - 300,000 - 300,000 Restaurant Week - - - - - - Pioneer Weekend - - - - - - Vail Skating Event 20,000 20,000 - - - - Vail Film Festival Activation - - - - - Fireworks 52,015 33,810 18,205 52,015 18,205 70,220 Collection Fee - General Fund 20,000 16,880 3,120 13,750 - 13,750 Total Expenditures 2,566,120 2,548,805 17,315 2,646,538 18,205 2,664,743 Revenue Over (Under) Expenditures (103,500) (20,365) 83,135 (10,750) (18,205) (28,955) Beginning Fund Balance 323,607 323,607 220,107 83,135 303,243 Ending Fund Balance 220,107$ 303,243$ 209,357$ 274,288$ TOWN OF VAIL 2019 PROPOSED BUDGET SUPPLEMENTAL SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE VAIL MARKETING & SPECIAL EVENTS FUND 18 May 7, 2019 - Page 112 of 344 Budget Proposed 2018 2018 Variance 2019 1st 2019 Amended Actual Fav/ (Unfav) Proposed Supplemental Amended Revenue Town of Vail Interagency Charge 3,204,133$ 3,095,958$ (108,175)$ 3,350,058$ -$ 3,350,058$ Insurance Reimbursements & Other 10,000 29,862 19,862 10,000 - 10,000 Earnings on Investments 7,500 20,568 13,068 7,900 - 7,900 Equipment Sales and Trade-ins 130,483 99,015 (31,468) 189,170 - 189,170 Total Revenue 3,352,116 3,245,402 (106,714) 3,557,128 - 3,557,128 Expenditures Salaries & Benefits 1,186,555 1,101,076 85,479 1,173,804 - 1,173,804 Operating, Maintenance & Contracts 1,518,054 1,309,791 208,263 1,598,685 - 1,598,685 Capital Outlay 847,200 733,115 114,085 937,800 20,645 958,445 Total Expenditures 3,551,809 3,143,982 407,827 3,710,289 20,645 3,730,934 Revenue Over (Under) Expenditures (199,693) 101,421 301,114 (153,161) (20,645) (173,806) Beginning Fund Balance 1,854,998 1,854,998 1,655,305 301,114 1,956,419 Ending Fund Balance 1,655,305$ 1,956,419$ 301,114$ 1,502,144$ 1,782,613$ Budget 2018 2018 Variance 2019 Budget Actual Fav/ (Unfav) Budget Revenue Town of Vail Interagency Charge - Premiums 4,085,000$ 3,950,000$ 135,000$ 4,450,000$ Employee Contributions 715,000 773,461 (58,461) 715,000 Insurer Proceeds - - - 20,000 Earnings on Investments 12,000 45,396 (33,396) 25,000 Total Revenue 4,812,000 4,768,857 43,143 5,210,000 Expenditures Health Inusrance Premiums 897,141 889,778 7,363 1,139,857 HC Reform Fee 18,300 - 18,300 20,500 Claims Paid 4,003,908 3,961,664 42,244 4,282,775 Short-term Disability Pay - - - - Professional Fees 20,000 20,594 (594) 20,000 Total Expenditures 4,939,349 4,872,036 67,313 5,463,132 Revenue Over (Under) Expenditures (127,349) (103,179) (24,170) (253,132) Beginning Fund Balance 3,449,658 3,449,658 3,322,309 Ending Fund Balance 3,322,309$ 3,346,480$ 3,069,177$ HEALTH INSURANCE FUND TOWN OF VAIL 2019 PROPOSED BUDGET SUPPLEMENTAL SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEAVY EQUIPMENT FUND TOWN OF VAIL 2019 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE 19 May 7, 2019 - Page 113 of 344 Budget 2018 2018 Variance 2019 1st 2019 Amended Actual Fav/ (Unfav) Original Supplemental Amended Revenue E911 Board Revenue 762,176$ 778,562$ 16,386$ 803,953$ -$ 803,953$ Interagency Charges 1,279,892 1,277,282 (2,610) 1,354,077 - 1,354,077 Other State Revenues 364,000 403,000 39,000 - - - Other County Revenues 4,981 12,360 7,379 - - - Town of Vail Interagency Charge 659,608 659,608 - 669,590 - 669,590 Earnings on Investments 6,050 22,678 16,628 6,168 - 6,168 Other - 1,262 1,262 - - - Total Revenue 3,076,707 3,154,753 78,046 2,833,788 - 2,833,788 Expenditures Salaries & Benefits 2,154,373 1,960,106 194,267 2,206,730 - 2,206,730 Operating, Maintenance & Contracts 521,604 468,264 53,340 533,884 - 533,884 Capital Outlay 669,500 432,221 237,279 - 181,080 181,080 Total Expenditures 3,345,477 2,860,590 484,887 2,740,614 181,080 2,921,694 Revenue Over (Under) Expenditures (268,770) 294,163 562,933 93,174 (181,080) (87,906) Beginning Fund Balance 1,138,864 1,138,864 870,094 562,933 1,433,027 Ending Fund Balance 870,094$ 1,433,027$ 963,268$ 1,345,121$ TOWN OF VAIL 2019 PROPOSED BUDGET SUPPLEMENTAL SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE DISPATCH SERVICES FUND 20 May 7, 2019 - Page 114 of 344 Budget 2018 2018 Variance 2019 1st 2019 Amended Actual Fav/ (Unfav) Original Supplemental Amended Revenue Rental Income 1,471,442 1,452,310 (19,132) 1,570,272 - 1,570,272 Other Income 23,487 12,906 (10,581) 19,346 - 19,346 Total Revenue 1,494,929 1,465,216 (29,713) 1,589,618 - 1,589,618 Expenditures Operating, Maintenance & Contracts 547,545 514,238 33,307 524,144 - 524,144 Capital Outlay 280,701 79,991 200,710 280,701 200,710 481,411 Total Expenditures 828,246 594,229 234,017 804,845 200,710 1,005,555 Operating Income 666,683 870,987 204,304 784,773 (200,710) 584,063 Non-operating Revenues (Expenses) Interest on Investments 1,866 12,008 10,142 12,000 - 12,000 Loan Principal Repayment to Capital Projects Fund (367,196) (367,196) - (372,704) - (372,704) Interest Payment to Capital Projects Fund (122,223) (122,221) 2 (116,638) - (116,638) (487,553) (477,409) 10,144 (477,342) - (477,342) Revenue Over (Under) Expenditures 179,130 393,578 214,448 307,431 (200,710) 106,721 Beginning Fund Balance 1,030,676 1,030,676 1,209,806 214,448 1,424,254 Ending Fund Balance 1,209,806$ 1,424,254$ 1,517,237$ 1,530,975$ TOWN OF VAIL 2019 PROPOSED BUDGET SUPPLEMENTAL SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE TIMBER RIDGE FUND 21 May 7, 2019 - Page 115 of 344 CONTRIBUTION POLICY All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted electronically. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for midyear funding shall be completed and submitted by April 9th by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. The Town Council’s mission statement reads: In order to be the premier international mountain resort community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. DISCLOSURE TO ALL APPLICANTS: Notification of awards will be sent after the Council reviews the midyear contribution requests in May. No money will be disbursed until after the supplemental appropriation is approved in May. GENERAL INSTRUCTIONS:All applications must be submitted by April 9th by 5:00 P.M. Any application received after that date will not be considered. Please complete all fields in this application. No hard copies are accepted. Name of Organization : Students Shoulder-to-Shoulder First Name of Contact Person : Robert Last Name of Contact Person : Bandoni E-mail Address : rbandoni@shouldertoshoulder.com Mailing Address : 3000 Booth Falls Rd. City : Vail State : US-CO Zip : 81657 Telephone Number : 9704716277 Members and Titles of your Governing Board : BOB BANDONI Executive Director rbandoni@shouldertoshoulder.com DR. BROOKS F. BOCK, MD Board President bfbock@aol.com CHRISTIANA BEVERIDGE Board Member christiana.beveridge@gmail.com ANDE BRILL Board Member Abrill@vailresorts.com MARIA GARCIA-CANNING Board Member mcannin9@maine.rr.com NIKKEN CULLMAN Board Member nikken.cullman@gmail.com DAVID DELINE Board Member deline.david@gmail.com MATT DUNNE Board Member mdunne@cathedralhighschool.net COLE GRASKAMP Board Member https://platform.zenginehq.com/workspaces/23268/data/95825?record=9... 1 of 3 4/15/2019, 12:42 PM Mid-Cycle Council Application May 7, 2019 - Page 116 of 344 cgraskamp@gmail.com LAUREN GRIFFIN Board Member Lauren.Griffin@gartner.com MICHAEL SLEVIN Board Member slevin@bhhscoloradoproperties.com PAT MCCONATHY Board Member plmcconathy@gmail.com RICHARD VOSSLER Board Member vosslerr@comcast.net DAVID WHITE Board Member dwhite5655@gmail.com MARK WILHELM Board Member mark@wilhelmfoundation.com NICH WILHELM Board Member nwilhelm231@gmail.com Organization Mission Statement : To inspire and support generations of ethical leaders. Organization fiscal year-end: : 2019-12-31 Are your books audited? : No Type of Funding Requested : Cash Funding Only Amount of Contribution Requested : $50,000 Why was this not part of the annual contribution request process for 2019 (Due June 30th)? : The Global Solutions Forum occurs during the third week of October (in 2019, October 23 – 25). In February of 2018, we began preparation for an expanded iteration of this event, moving from an “internal” gathering of our organization’s partner groups (past six years) to a public, broader inclusion of these same partner sectors: Business, Education, Non-profit, Philanthropy. “Inspiring and Supporting Ethical Leadership” – our organization’s mission - would be the Forum’s theme. Before including the TOV, we wanted to “test” the idea within a budget reasonably supported by our organizational resources. Expansion of the idea began with the inclusion of DU’s Daniels College of Business as an event partner (a co-host). Though discussions began in May (’18) the partnership was not solidified until September. We continued to build the event’s logistics with an in-kind sponsorship from the newly formed Colorado Sun. The Antlers at Vail expanded their yearly generosity (with both in-kind and discounted rooms), and Arrabelle offered their traditional, discounted rates for rooms and conference space. Additionally we relied on the generosity of some small businesses and the Borgen Family Foundation. In substance, the event included three published authors, four professors, and multiple speakers representing organizations from around the country. Two days of programming included keynotes, panel discussions, breakout sessions. The Forum model (four sectors at one conference; plenary and sector-specific topics), location, and theme inspired the attendees to encourage us to “go to the next level” of inclusion: thus, our reason for submitting this request at the mid-term. Why was this not part of the annual contribution request process for 2019 (Due June 30th)? : See above How will the contribution be used? : Last year, the Global Solutions Forum turned a corner from being an internal gathering of our organization’s partners to a one that demonstrated that there is a broad, growing audience in our mission and cross-sector partnership model, inspiring and supporting generations of ethical leaders. With this in mind, we are seeking early growth money to invest in the actual event and its operational costs. Perhaps more importantly, we are invested in expanding its draw pool and thus its impact in a way that will ensure its long-term success for our community. We will use the requested $50,000 to support the efforts of creating a world-class forum, primarily in ensuring our speakers are dynamic and reputable, building the market presence for it in the front range and other key markets, having committed experienced human capital to help organize and build the event. This support allows us to keep the entry price at a reasonable price point as we build our brand and slowly build the revenue streams that will allow the event in coming years to reach a higher level of fiscal independence through sponsorship. How does your request support item 1C of the Contribution Policy (See above) : The Global Solutions Forum has the potential to quickly evolve to a core, late fall event, attracting locals, front-range residents, and participants from around the country and beyond. Our organization’s current partner groups are the key incubators for launching a growth trajectory for the Forum: 1. Denver University’s Daniel’s College of Business: i. https://platform.zenginehq.com/workspaces/23268/data/95825?record=9... 2 of 3 4/15/2019, 12:42 PM May 7, 2019 - Page 117 of 344 They will be marketing the event through their extensive list of Denver and state wide businesses associated with their University; ii. They will be providing subsidy for their students to attend the event live and through live stream on campus; iii. They will be involved in creating the event’s programming – specifically for the business sector – by encouraging graduate students and professors to present research on pertinent topics related to ethical leadership. 2. Global Schools Coalition: i. School leaders from our partner schools attend annually and attract colleagues to the event. ii. School communities include: Portland, Maine; Boston, MA; Detroit, MI; Asheville, NC; NYC, NY; Alexandria, VA; Austin, TX; Fort Worth, TX; Dallas, TX; and Denver. iii. Our intention is to include representation from our local schools. 3. To date, our non-profit organizations represent communities across the US and from 8 nations around the world. Additionally, with thorough communication and clear messaging of pertinence to our valley residents, we hope to make this an annual event that our own community’s schools, businesses and their organizations, and non-profits value as stimulating, yearly anticipated, professional development. 4. A diverse philanthropic community – people and organizations – invested in the “big idea” – from locals to beyond – will be encouraged to attend and participate. 5. Beyond the DU connection to business, this event will be pertinent and enticing for local business invested in social responsibility. In additional to attracting a diverse audience of participants for this event, we see the potential for this event to create an umbrella for “satellite” events at other times of the year. For example, we would like to have a two-day event for high schools students. Another example is focused, targeted topics such as environment, equity, and technology: all under the umbrella of ethical leadership as the “big idea” for addressing related pressing issues. Our organization, Students Shoulder-to-Shoulder, presented at a national conference in NYC last month. This month we presented in Atlanta. In the early fall, we are hoping to present in Denmark. Our vibrant vision is being recognized in broader circles, with the Global Solutions Form being the annual incubator for growth. We see Vail as the perfect gathering place for our global and local community to advance this “big idea” in broader and broader circles of impact. We would be proud to expand Vail’s brand to include a destination to discuss social responsibility through ethical leadership. Please Upload Organization Balance Sheet : Report_from_Students_ShouldertoShoulder-1.pdf Please Upload Organization Income Statement : Report_from_Students_ShouldertoShoulder-2.pdf Submission Date : 2019-04-09 Linked Users 2019 : rbandoni@shouldertoshoulder.com Linked Form : Submission Date : 2019-04-09 Created by : integrations+23268@zenginehq.com Record ID # : 11650543 Last change : 2019-04-09T15:10:30+0000 https://platform.zenginehq.com/workspaces/23268/data/95825?record=9... 3 of 3 4/15/2019, 12:42 PM May 7, 2019 - Page 118 of 344 Addendum To SStS Grant Application With an aspirational eye toward building an event that will continue to broaden its attraction to individuals from across the country and beyond , SSTS would like to put supplemental revenue from the Town of Vail directly towards the areas we think can make a difference immediately on the impact and reach of the event. Specifically, there are four areas we would utilize the supplemental support from the Town of Vail to provide greater immediate impact to the event- and the future growth:  Event Organizing team. While SSTS is experienced in our field of youth ethical leadership programming and its attending cross-sector organizational model, putting on a conference at the level and magnitude we believe GSF can be, we would like to utilize an experienced team who will work not only on the organization of the event but assist in sponsorship acquisition and marketing ensuring the event meets its other revenue targets.  Keynote Speakers. In what can be a crowded space for gatherings, we believe getting the right keynote speakers will assist not only in the draw for the event but in the post- event elements we will be able to use from the right collection of speakers. Bill George, the author of True North (long-term professor, Harvard Business School; and valley part- time resident) and considered an original and vibrant voice for Ethical Leadership has indicated his willingness and availability to be one of our Keynote speakers. Our goals are to have two nationally/internationally recognized keynote speakers supporter by an additional 15+ presenters from the US and beyond. We believe the content that will come out of these sessions will inspire consideration and action related to ethical leadership across multiple contexts, giving the Forum a reach far longer than its two-day term.  Marketing. Colorado Sun has agreed to come on as a sponsor again for 2019 providing editorial content prior to and after the event. But the success of the Forum will need supplemental marketing, including paid marketing in key markets to begin the branding of the event and to attract new attendees in this coming year.  Quality. As a nonprofit, we understand how to cut corners to the bone. But in creating and building an event that can attract top thought leaders, we believe it will be beneficial to elevate some of the areas of service we provide, including food and beverage. Eventually, we will be able to charge more than $250 per attendee and be able to justify higher quality, but in these first years of building the event, we believe our cost for attendee may be close to or over the fee we can charge. We trust that all of the initiatives above will combine to make the Forum a welcomed, anticipated, annual event for locals as well: a vibrant, international gathering to inspire and support the fundamental force necessary for communities around the world, including our own, to move forward sustainably: ethical leadership. May 7, 2019 - Page 119 of 344 Line Account Actuals Budget Forecast1000 Sponsorship ‐ Title‐$ 25,000.00$ ‐$ 1050 Sponsorship ‐ Presenting 25,000.00$ ‐$ 1100 Sponsorship ‐ Leader‐$ 10,000.00$ ‐$ 1250 Sponsorship‐ Supporter‐$ 5,000.00$ ‐$ 1450 Miscellaneaous Revenue‐$ 500.00$ ‐$ 1500 Ticket Sales‐$ 30,665.00$ ‐$ 1650 In Kind‐$ 15,000.00$ ‐$ ‐$ 111,165.00$ ‐$ 2000 Professional Services‐$ 33,500.00$ ‐$ 2100 Food & Beverage‐$ 52,450.00$ ‐$ 2150 Hospitality Other‐$ 2,000.00$ ‐$ 2250 Labor ‐$ 21,000.00$ ‐$ 2300 Lodging‐$ 26,100.00$ ‐$ 2350 Marketing‐$ ‐$ 2550 Supplies‐$ 3,000.00$ ‐$ 2600 In Kind‐$ ‐$ ‐$ 2650 Transportation‐$ 16,700.00$ ‐$ 2800 Venue‐$ 3,500.00$ ‐$ ‐$ 158,250.00$ ‐$ ‐$ (47,085.00)$ ‐$ Net TotalRevenue SubtotalExpense SubtotalBUDGET SUMMARYRevenue SummaryExpense SummaryMay 7, 2019 - Page 120 of 344 5/1/2019 1/9 Global Solutions Forum EVENT & APPLICANT OVERVIEW : 0. Email contact : rbandoni@shouldertoshoulder.com 1. What is the name of your event/program? : Global Solutions Forum 2. Please select the event category for your RFP. : Education & Enrichment (EE) 3. Is this a new event or program? : No 3a. How much was your event or program funded in 2018? : $0 4. Are you a first time submitter for the Town of Vail Commission on Special Events funding program? : No 5. Amount of 2019 funding requested : $15,000 5.a. Have you applied for Vail Town Council Funding or In-Kind support for 2019? : No 6. Proposed Event/Program Start Date : 2019-10-16 7. Proposed Event/Program End Date : 2019-10-18 7.a. If you have more than a single date range, please list all your event/program dates here in this format MM/DD: : 8. Are your event/program dates set or could they changed? : Event dates are flexible and can be changed 9. Name of person completing the application : Robert Bandoni 9a. Title of person completing the application : Executive Director 10. Provide name of person or entity to whom the funding check will be cut. : Students Shoulder-to-Shoulder 11. Mailing Address Street : 3000 Booth Falls Road 12. City : Vail 13. State : US-CO 14. Zip Code : 81657 15. Telephone number : 970-471-6277 16. Email address : rbandoni@shouldertoshoulder.com 17. Event/program and/or organization website : www.shouldertoshoulder.com 18. Number of years organization has been in business : 12 19. Organization's Mission Statement : inspire and support generations of ethical leaders. 20. Organization's Tax Status : Non-Profit (501C-3) 21. If applicable, please attach current State Department of Revenue Certificate with this application. : 501c3 EEY (1).jpeg 22. Does the event or program benefit a charity or organization? : Yes CSE Application May 7, 2019 - Page 121 of 344 5/1/2019 2/9 22a. Please name and describe the beneficiary : Students Shoulder-to-Shoulder - a Vail Valley based non-profit - inspires high school students through field studies in ethical leadership. These experiential learning courses are created in partnership with NGOs and non-profits working in conditions of poverty. We have partners in eight nations, across four continents. Three of these learning sites are in the United States. SStS's ultimate mission is to grow a network of ethical leaders, starting with these inspirational service-based experiences for high school students and continuing with a blend of inspiration, support, and education for alumni through their college years and into their professional careers. As an extension and in support of our work with individuals, SStS organizes a coalition of schools across the United States. This partner group contributes by guiding students toward our programming and teachers toward the opportunity to be trained to lead these experiences. Additionally, these schools agree to promote "ethical leadership" and "global citizenship" programming on their campuses through strategy and methodology aligned with their individual school cultures. EVENT DESCRIPTION : 1. Is this a new or existing event/program in Vail? : Existing 1a. How many years has the event or program been produced in Vail? : 6 1b. Please describe the location(s) of the event or program in previous years. : Located between Vail Mountain School and Antler's Hotel. In 2018, the event will be shared between Arrabelle and Antlers 2. Please provide a detailed description of the event/program and its activities. : The professional development event examines the challenges and benefits of "ethical leadership" in business, education, and the non-profit sector. The event and its programming is a joint effort between Students Shoulder-to-Shoulder and University of Denver's Daniels College of Business. Opening on a Wednesday evening and running through Friday afternoon, the event will include keynote speakers, panel discussions, presentations of current research, and workshop style sessions designed to inspire practical application of presented ideas in leadership. There will also be a workshop component for local schools and a local non-profit to initiate a long-term working relationship - one that leverages the relationship as education for local students (field study in ethical leadership) and operational support for the local non-profit. In 2018, the non-profit partner is Our Community Foundation. Thus far, Vail Mountain School and Vail Christian High School have joined this program. It has been introduced to the superintendent of Eagle County Schools. 3. Please list the specific venues that you plan to utilize, including dates and times, and whether or not you have contacted them to confirm availability. The Event Producer is responsible for booking and securing any necessary venues. : Antlers Hotel remains a constant throughout this event's history. Arrabelle will be a new partner in 2018. We expect to continue with these partners in 2019. Traditionally, this event has be held on a Wednesday - Friday, in the second or third week of October. 4. Do you plan to use Vail Recreation District Facilities? : No 5. If any of the event/program takes place outside of the Town of Vail, please explain where the event will take place and why. : All events will be in the TOV. ENVIRONMENTAL PRACTICES : 1. Which of these environmental practices will you commit to executing at your event/program? : Recyclable Materials No plastic bags Re-usable bags and bottles May 7, 2019 - Page 122 of 344 5/1/2019 3/9 Encourage bikes, etc Recycle Eco Friendly serving No Styrofoam 2. Please describe your commitment to environmental sustainability and detail measures that will be taken during your event to ensure minimal environmental impact and sustainable best practices. : As an indoor, professional development event, we will work with our host sites to ensure highs standards of environmentally sensitive standards. It's worthy to note that environmental stewardship is prominent thread in the consciousness and practice of SStS and our partners. EVENT/PROGRAM PARTICIPANTS : 1. Number of participants (athletes, artists, exhibitors, etc.) anticipated : 20 2. Number of volunteers needed : 5 3. Number of event/program staff : 4 4. Estimate of total number of spectators/attendees anticipated : 120 SCORECARD CRITERIA QUESTIONS : 1. EE - Brand Fit: How will your event support the mission and vision of the Vail Town Council? : The Global Solutions Forum is an international event that includes leaders from business, education, and non-profit sectors. At this point, the international representation comes from NGO and school leaders. The central topic - ethical leadership - will contribute to the professional development of these three sectors within the town of Vail and the Vail Valley, extending its reach nationally and internationally. The topic, addressing social responsibility through business, should, by extension, encourage local businesses to broaden and deepen their stewardship of the Valley. The training program that includes local schools and a local non-profit is meant to educate the "next generation" as ethical leaders while providing immediate support to the operational work of the local organization. In 2018, that organization is Our Community Foundation. 2. EE - Brand Fit: How will your event or program support Vail brand identity? : This educational event will be hosted by University of Denver's Daniels College of Business and Students Shoulder-to-Shoulder. As a deep look into the systematic development of ethical leaders, it is an educational/professional development opportunity addressing the role of business and education in addressing social needs through ethical leadership. The nature of this partnership and the attending topic contribute to the Vail brand as one of innovation, concern for ethical practices, and application of business beyond the single bottom line of profit. A core of the message is that the "awe factor" of Vail can be an incubator for ideas to have a positive impact on Valley life while extending to a broader, even international, reach. 3. EE - Potential: How will the event or program enhance Leadership Skills: locally, nationally and internationally? : The very reason for this Forum is to examine "ethical leadership" - practices across sectors that assume social responsibility as a critical role of business, education, and non-profits. Inherent in the message of this event is that a particular type of leadership, one that incorporates social responsibility into its definition of success, is at the core of sustainability and addressing current, pressing challenges. 4. EE - Potential: What opportunities does the event or program have to foster a health and wellness reputation for Vail? : Ethical leadership is grounded in principles of "living a life of purpose and compassion." It promotes the idea of business, non-profit, philanthropy, and education weaving social responsibility into their May 7, 2019 - Page 123 of 344 5/1/2019 4/9 organizational purpose. Inclusive of the broadest spectrum of stakeholders, ethical leadership is at the core of integrated institutions and communities. 5. EE - Potential: How will the event or program provide opportunities for intellectual dialogues and problem solving : The event format includes presentations and panel discussions. The intention is to provide both theoretical and academic perspectives on the topic of ethical leadership while examining the challenges and successes of current models. Through deliberately scheduled programming, the format will encourage dialogue/collaboration/networking among participants. Moreover, our aim is for this event to be a catalyst for continued dialogue - for institutions to see the potential in inclusive leadership, in "making a difference" in society, and the power of collaboration, within and between sectors. 4. EE - Potential: How will the event or program deliver an educational component? : The core of this event is educational. The most current research and practices will be presented, debated, and discussed by professors, and business and educational leaders. The event usually features at least one author. In 2018, the Bookworm (Edwards) will guide us in presenting a Forum "Bookstore" featuring attending authors' books as well as those in the genre of the topic. 5. EE - Event Timing: How is it the right event or program at the right time? : Early fall aligns with the start of school years, both at the secondary and collegiate levels. These institutions will be providing the core of our programming. 6. EE - Demographic Fit: How will your event/program attract target markets of both visitors and community members? : Both DU's Daniels College of Business and Students Shoulder-to-Shoulder have international students, partners, and target markets. Both institutions will leverage their communication channels to include a broad local -to-regional-to-international audience. With roots in the Vail Valley, SStS will be working through the major communication channels in the Valley to attract the local population. 7. EE - Community Enrichment: What is the lasting community involvement opportunity and/or lasting community benefit of the event or program? : The event will attract local businesses, schools, and non-profits, providing them the opportunity to learn with regional, national, and international colleagues from the same sectors. As stated above, the potential for lasting impact is in the gradual education and inspiration of local schools and businesses to see the benefits of ethical leadership and, by extension, the relationship between the health of their own institutions and that of the town. 8. EE - Growth Potential: How will the event or program deliver fresh content and enhanced experiences? : SStS and Daniels College of Business are actively involved in partnerships around the world. Both practitioners and academics combine to ensure research and practical application are vibrant and pertinent. 9. EE - Growth Potential: How will the event or program achieve recognition and drive participation? : Our expectation is that the DU - SSTS partnership, leveraging their broad range of associations, provides opportunity for unlimited scale. Already for 2019, we have two potential internationally known speakers - these, too, will have a major impact on driving participation. 10. EE - Marketing Strength: What is the marketing reach for the event or program? (Reach refers to the total number of different people or households exposed, at least once, to a medium during a given period.) : SStS is expanding its partner schools yearly across the United States. It is also expanding its business partners to businesses outside of the Valley and state. DU's reach is international. The market reach is expansive because of extensive local, regional, national, and international influence of both SStS and DU. 11. EE - Marketing Strength: How will the event or program leverage media and attract donor and sponsorship support? : Media will be primarily internet based, using the array of channels of both University of Denver and SStS. The broad attraction to the topic, ethical leadership, and its appeal across major sectors gives us May 7, 2019 - Page 124 of 344 5/1/2019 5/9 an advantage in attracting donors and sponsors. The target donors and sponsors are businesses and philanthropists. 12. EE - Producer Qualifications: Explain the event or program producer ’s quality, knowledge and resources to sustain and grow the event. : As two non-profit entities, we use a team approach to produce the event. Members from each organization work throughout the year to build the programming and secure outsources resources (e.g. general consultants; hotel event organizers). As an event that has a core of participants from the sponsoring institutions (i.e. DU and SStS), we remain confident in the sustenance of the event. The growth over the past few years proves to be "organic," a combination of the institutional growth of SStS, the formed partnership between SStS and DU, and "word-of-mouth." 13. EE - Please upload course syllabus, class descriptions or program details. : TOV Grant.pdf EVENT ECONOMIC IMPACT : 1. Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. : 110 2. Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased spending generated by your event or program. : $10,000 Example: Increased spend by attendees in restaurants, shops, lodging or activities. 3. Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the Town of Vail expect? : $10,000 ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $ (2000 attendees) x ($240 daily spend ) = $480,000 4. Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description of how you will track the number of lodging nights generated. REMINDER: Per the CSE funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels and lodges. : We use the Eventbrite registration platform that allows for booking discounts in the two sponsoring hotels, Antlers and Arrabelle. The hotels will record the number of bookings for the event and extra nights recorded for attendees increasing their days in town post event. BUDGET : Using the provided budget template, provide a detailed estimated event/program budget, including anticipated revenues and expenses. 1. Describe how you will use the funds requested from the CSE. : 1. Defray cost of keynote speakers 2. Provide scholarships for local educators, students, and businesses 3. Local advertisement/marketing 2. Please upload the provided complete event/program budget template here. : 2019 RFP Event Budget Template FINAL.xlsx 3. What percentage % of the total event/program budget is the CSE being asked to fund? : 26 4. If the event/program is not funded at full request, how will the event change with a lower funding allocation? : We rely on funding to attract broadly known and high quality speakers. Though the conference fees are relatively inexpensive, we want to offer discounted rates to locals - students, educators, non-profits, and small business owners. 5. Should the CSE decide not to support this event/program at all, will it still occur? : Yes May 7, 2019 - Page 125 of 344 5/1/2019 6/9 6.What dollar amount of the total event/program revenue do you expect the event itself to generate? (ticket sales, merchandise, food and alcohol sales, etc.) : 63,985 7. Do you intend to host the event or program in Vail beyond 2019? : Yes 7a. How many years beyond 2019? : 4+ 7b. Do you anticipate requesting funding from the CSE for 2020? : Yes MARKETING : Please upload your event/program marketing plan and budget, include strategy, channel, method, budget and execution dates. : GSF 2018_marketing plan.pdf 1. Objectives: What are you trying to accomplish through your marketing efforts? : Our marketing is meant to attract both attendees and sponsors. Targets are both internal partners of DU (which includes their broad reach to the business community in Colorado) and SStS (this is an international reach) and external, mostly focused on Vail Valley businesses, non-profits, and educators. 2. Strategy: How will you meet your objectives? : Our marketing strategy utilizes traditional channels, with a primary emphasis on social media. The primary channels will be those of both DU and SStS, heavily active throughout the calendar year. 3. Audience: Who is your audience? (You may choose more than one.) : First time visitors Returning guests Primary and Second Homeowners Local residents 4. Activation: Detail in town/in village activation opportunities to promote your event or program. (Definition of Activation: Create an expanded presence throughout the community and stimulate the participation of the merchants, restaurants, bars and lodges.) : We believe involvement of this segment of the community is vital, for they are not only at the center of the events hosting but they are central to the very topic of the event - ethical leadership, which includes such challenges as social responsibility through business. Each year of the event we hope to include some local business leaders in the direct programming, either as speakers, panel participants, or general attendees. 5. Channels: Which of these channels will you utilize to promote your event or program? (You may select more than one.) : Print - Local Print - Regional Editorial Radio Online Event Listings E-newsletters Web Media Plan/Public Relations May 7, 2019 - Page 126 of 344 5/1/2019 7/9 Grassroots Facebook Instagram Signage – Banners, etc Co-promotions Partnerships Local Vail Businesses 6. Please list contact information for your Media Relations or Public Relations staff or firm. 6a. Name : Ceil Folz Consulting 6b. Telephone Number : 970-331-6020 6c. Email Address : ceil@cfcvail.com SPONSORSHIPS & PARTNERSHIPS : 1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the event/program budget? : $50,000 1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? : $15,840 2. Please list your confirmed sponsors or partners. : Please note: these are the sponsors for 2018. Because our event occurs late in the year (end of October), we have to speculate that these sponsors and partners will remain wth us for 2019. University of Denver Daniels College of Business Borgen Family Foundation Antlers Hotel Arrabelle Hotel 3. Please explain the potential for additional sponsorships or partners. : We came to the partnership with DU late in the year for the 2018 event. Even in the short period of time we announced our partnership, we have had a great deal of interest from speakers and potential sponsors for 2019. 4. Please upload your sponsorships/partnerships presentation, pitch deck or letter. (Document sent to prospective partners or sponsors which provides benefits for participating in your event/program.) : 2018GSF_Sponsorship_compressed.pdf REQUEST FOR FACILITY RENTAL FEE RELIEF FROM THE TOWN OF VAIL : This form does not guarantee approval of requested listed facilities. This is your ONLY opportunity to apply for 2018 rental relief for facilities, no other requests will be accepted.Please note that certain town services are not available as in-kind, such as permit fees, barricade rental, banner fees, extra duty police officers, Zero Hero,etc. 1. Do you need facility rental relief? : No ADDITIONAL INFORMATION : Are there any questions you have for the CSE or other things you'd like to share with the board that are not included in the application? : The information in this application includes a great deal of speculation, primarily because our 2018 event has yet to occur. The data, however, is based on 2017 and the that which is available to us at this time. We do believe that partnering with University of Denver brings a more sophisticated dimension to this May 7, 2019 - Page 127 of 344 5/1/2019 8/9 event that will ultimately add to its draw, cache, and sustainability. Note: I was not clear on the the ROI formulae for the TOV. I am certain, however, that because our event is mostly contained within two hotels, the ROI, measured in funds, is limited. REQUIRED ATTACHMENTS : 2018 Event Recap : TOV CSE2016.pptx Organization rosters naming all officers, board of directors and respective positions as relevant : 2018 - 19 Board of Directors.docx OPTIONAL ATTACHMENTS : List any URLs where additional information can be found, including photos, videos or other content relevant to your application. : https://shouldertoshoulder.com/gsf2018/ Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding : Educator Press Release.pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding : Business Invite 9.7 (1).pdf Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event branding : School Invite 2.pdf RFP QUESTIONS AND KEY MEETING DATES : We encourage questions about the RFP to be sent via email to Ernest Saeger - esaeger@vailgov.com. Phone calls for further discussion can be scheduled over email as well.Monday, August 27: Questions about the RFP are due via email to esaeger@vailgov.comFriday, August 31: Submitted questions and answers will be emailed to applicants.Wednesday, October 3: Regular CSE Meeting, Recaps will be presentedWednesday, October 10: Qualifying applications will be reviewed and producers interviewed by the CSE at a special meeting.Wednesday, October 17: Final funding allocations will be determined by the CSE at a special meeting.Tuesday, November 6: The Town Council will review the CSE funding allocations.Wednesday, November 7: Regular CSE MeetingThursday, November 8: Applicants will be notified of their preliminary funding allocations.Monday, December 17: Applicants will be notified of their final funding status after the last date for the Vail Town Council to call up any funding decisions. --->The "Save Draft" button below allows you to save your application and come back to work on it again. --->The "Save" button is for when your application is complete and ready to submit. ---> Your application has not been formally submitted until you navigate to the Menu page and click "Submit Request". You will receive a confirmation email once your application has been submitted.<--- May 7, 2019 - Page 128 of 344 Ordinance No.7, Series of 2019 ORDINANCE NO. 7 SERIES OF 2019 AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, MARKETING FUND, DISPATCH SERVICES FUND, HEAVY EQUIPMENT FUND, HOUSING FUND, AND TIMBER RIDGE HOUSING FUND OF THE 2019 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2019 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 21, Series of 2018, adopting the 2019 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: 1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following budget adjustments for the 2019 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the following budget adjustments: General Fund $ 301,055 Capital Projects Fund 12,701,548 Housing Fund 5,312,702 Real Estate Transfer Tax Fund 8,852,328 Marketing Fund 18,205 Dispatch 181,080 Heavy Equipment Fund 20,645 Timber Ridge Housing Fund 200,710 Total $ 27,588,273 Less Interfund Transfers (5,312,702) Net Total $ 22,275,571 May 7, 2019 - Page 129 of 344 Ordinance No.7, Series of 2019 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 7th day of May, 2019, and a public hearing shall be held on this Ordinance on the 21st day of May, 2019, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the town. _______________________________ Dave Chapin, Mayor ATTEST: ___________________________ Tammy Nagel, Town Clerk May 7, 2019 - Page 130 of 344 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Ordinance No. 8, S eries of 2019 - A n Ordinance Amending Title 12, Zoning Regulations, Vail Town Code, P ursuant to Section 12-3-7, A mendment, Amending the Definition of Flat Roof, Adding Definitions for S loping Roof and P arapet, Creating Regulations for P arapet Height; and Setting Forth Details in Regard Thereto. P RE S E NT E R(S ): Ashley Clark, P lanner I I AC T IO N RE Q UE S T E D O F C O UNC I L: T he Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 8, Series of 2019, upon first reading. B AC K G RO UND: The Community Development Department is proposing to update the Vail Town Code to add definitions related to roof pitches and respective maximum allowed heights and to add language to regulate parapets. The legislative history for height allowances in Vail from the original adoption of the Zoning Regulations and Design Regulations to today shows that Vail has adjusted its codes to accommodate design trends and technology. Today, roof construction practices allow for a wide range of roof pitches. Proposals reviewed by staff often include many different roof pitches, with some being more flat or sloping relative to others. T his text amendment seeks to update the existing code to provide a clear standard for fair and consistent review of projects in Vail. S TAF F RE C O M M E ND AT IO N: On April 22, 2019 the Planning and Environmental Commission (P E C) forwarded a recommendation of approval to the Vail Town Council, of the proposed text amendment, subject to the findings noted in Section V I I I of the staff memorandum to the P E C. AT TAC H ME N TS: Description Staff Memorandum to Town Council Attachment A Ordinance 8, Series of 2019 Attachment B Staff Memorandum to P E C Attachment C Public Comment Letters May 7, 2019 - Page 131 of 344 TO: Vail Town Council FROM: Community Development Department DATE: May 7, 2019 SUBJECT: First reading of Ordinance No. 8, Series of 2019, an ordinance to update Section 12-2-2, Definitions of Words and Terms and Section 14-10-4, Architectural Projections, Decks, Balconies, Steps, Bay Windows, etc., Vail Town Code pursuant to Section 12-3-7, Amendment, to amend the definition of flat roof, add a definition for sloping roof and parapet, and to create regulations for parapet height. Applicant: Town of Vail Planner: Ashley Clark I. SUMMARY The Community Development Department is proposing to update the Vail Town Code to add definitions related to roof pitches and respective maximum allowed heights and to add language to regulate parapets. On April 22, 2019 the Planning and Environmental Commission (PEC) forwarded a recommendation of approval to the Vail Town Council, of the proposed text amendment, subject to the findings noted in Section VIII of the staff memorandum to the PEC. (Attachment B). II. ACTION REQUESTED OF THE TOWN COUNCIL The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 8, Series of 2019, upon first reading. III. DESCRIPTION OF REQUEST The Community Development Department is requesting that the Vail Town Council consider the proposed amendments to Sections 12-2-2 and 14-10-4, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the addition of new definitions for sloping roof and parapet, to update the existing definition of flat roof and add regulations for parapet height. May 7, 2019 - Page 132 of 344 Town of Vail Page 2 Following are the proposed text amendments: (New language is shown in bold italics. Text removed is shown in strikethrough.) 12-2-2: Definitions of Words and Terms ROOF, FLAT: A roof that is not pitched and the surface of which is generally parallel to the ground. A roof or portion of roof that has a sloping plane less than a rise of two inches (2”) over a distance of twelve inches (12”). ROOF, SLOPING: A roof or portion of roof with a pitch greater than or equal to a rise of two inches (2”) over a distance of twelve inches (12”). PARAPET: The extension of the main walls of a building above the roof level. 14-10-4, Architectural Projections, Decks, Balconies, Steps, Bay Windows, etc. G. A parapet or guardrail, transparent or otherwise, may exceed the allowable building height by no more than thirty inches (30”), subject to a finding of the Design Review Board that the proposal meets the criteria enumerated in Section 12-11-1. IV. BACKGROUND The Town’s zoning code began to regulate height in1973 through Ordinance 8. This ordinance set standards for maximum allowed heights in some districts and required roofs to have a pitch of at least 4 feet in 12 feet. It also created a schedule of exceptions to height limit based on increased vertical rise per 12 feet horizontal (see image below). Ordinance 8 Series of 1973, Schedule of Exceptions to Height Limit May 7, 2019 - Page 133 of 344 Town of Vail Page 3 In 1980, the exception to maximum height was removed and maximum height limits were set for all zoning districts. The distinction between flat and sloping roofs was created. By 1987, the requirement to have a pitch of 4 feet in 12 feet was removed. The 1991 Design Guidelines state that while a majority of roof forms have a pitch of at least 4 feet in 12 feet, other roof forms are allowed. The current residential regulations for height are as follows: Zoning District Flat Roof Sloping Roof Hillside Residential 30’ 33’ Single-Family 30’ 33’ Two-Family 30’ 33’ Two-Family Primary/Secondary 30’ 33’ Residential Cluster 30’ 33’ Low Density Multiple-Family 35’ 38’ Medium Density Multiple-Family 35’ 38’ High Density Multiple-Family 45’ 48’ Housing Set by PEC Set by PEC Vail Village Townhouse 35’ 38’ V. CRITERIA FOR REVIEW Per Section 12-3-7, Amendment, Vail Town Code, before acting on a prescribed regulations amendment, the PEC and Town Council shall consider the following factors with respect to this proposal: 1. The extent to which the text amendment furthers the general and specific purposes of the zoning regulations; and The general purposes of the zoning regulations are for “promoting the health, safety, morals, and general welfare of the town, and to promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality”. This text amendment is intended to advance these purposes by providing clear standards in the zoning code of what constitutes a flat versus sloping roof and to create regulations for parapets. The amendment will provide clear direction for development on calculating the maximum allowed height and what standards apply to parapets. 2. The extent to which the text amendment would better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and May 7, 2019 - Page 134 of 344 Town of Vail Page 4 The proposed text amendment will provide staff, as well as anyone who references the code, clear standards for planning and development review that can be applied consistently. The dimensional criteria for height contained in the zoning code should be defined like any other dimensional standard, such as setbacks, gross residential floor area and site coverage. The codification of these standards will help better implement and better achieve the adopted goals, objectives and policies in Vail. 3. The text amendment demonstrates how conditions have substantially changed since the adoption of the subject regulation and how the existing regulation is no longer appropriate or is inapplicable; and The legislative history for height allowances in Vail from the original adoption of the Zoning Regulations and Design Regulations to today shows that Vail has adjusted its codes to accommodate design trends and technology. Today, roof construction practices allow for a wide range of roof pitches. Proposals reviewed by staff often include many different roof pitches, with some being more flat or sloping relative to others. This text amendment seeks to update the existing code to provide a clear standard for fair and consistent review of projects in Vail. 4. The extent to which the text amendment provides a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives; and By increasing transparency in the zoning code, the proposed text amendment would promote a harmonious, convenient and workable relationship among land use regulations consistent with municipal development objectives. The text amendment does not conflict with other existing land use documents or municipal development objectives. 5. Such other factors and criteria the Planning and Environmental Commission and/or council deem applicable to the proposed text amendments Staff will provide additional information as needed should Town Council determine other factors or criteria applicable to the proposed text amendments. VI. RECOMMENDED MOTION Should the Vail Town Council choose to approve Ordinance No. 8, Series of 2019, upon first reading, the Planning and Environmental Commission recommends the Council pass the f ollowing motion: “The Vail Town Council approves, on first reading, Ordinance No. 8, Series of 2019, an ordinance to update Section 12-2-2, Definitions of Words and Terms and Section 14-10-4, Architectural Projections, Decks, Balconies, Steps, Bay Windows, etc., Vail Town Code pursuant to Section 12-3-7, Amendment, to May 7, 2019 - Page 135 of 344 Town of Vail Page 5 amend the definition of flat roof, add a definition for sloping roof and parapet, and to create regulations for parapet height and setting forth details in regard thereto.” Should the Vail Town Council choose to approve Ordinance No. 8 Series of 2019, the Planning and Environmental Commission recommends the Council make the following findings: “Based upon the review of the criteria outlined in Sections VII of the Staff memorandum to the Planning and Environmental Commission dated April 22, 2019 and the evidence and testimony presented, the Vail Town Council finds: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and 2. That the amendment furthers the general and specific purposes of the zoning regulations; and 3. That the amendment promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality.” VII. ATTACHMENTS A. Ordinance No. 8, Series of 2019 B. Staff Memo to PEC, April 22, 2019 C. Public comment letters May 7, 2019 - Page 136 of 344 ORDINANCE NO. 8 Series of 2019 AN ORDINANCE AMENDING TITLE 12, ZONING REGULATIONS, VAIL TOWN CODE, PURSUANT TO SECTION 12-3-7, AMENDMENT, AMENDING THE DEFINITION OF FLAT ROOF, ADDING DEFINITIONS FOR SLOPING ROOF AND PARAPET, CREATING REGULATIONS FOR PARAPET HEIGHT: AND SETTING FORTH DETAILS IN REGARD THERETO WHEREAS, the Planning and Environmental Commission (the “PEC”) held a properly noticed public hearing on the proposed amendment on April 22, 2019 in accordance with the provisions of the Vail Town Code; WHEREAS, the PEC recommended approval of the proposed amendments at its April 22, 2019 meeting, and has submitted its recommendation to the Town Council; WHEREAS, the Council finds that the proposed amendments are consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and are compatible with the development objectives of the Town; WHEREAS, the Council finds that the proposed amendments further the general and specific purposes of Title 12, Zoning Regulations, Vail Town Code; and WHEREAS, the Council finds that the proposed amendments promote the health, safety, morals, and general welfare of the Town and promote the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Section 12-2-2, Definitions, Vail Town Code, is hereby amended to read as follows: PARAPET: The extension of the main walls of a building above the roof level. ROOF, FLAT: A roof that is not pitched and the surface of which is generally parallel to the ground. A roof or portion of roof that has a sloping plane less than a rise of two inches (2”) over a distance of twelve inches (12”). ROOF, SLOPING: A roof or portion of roof with a pitch greater than or equal to a rise of two inches (2”) over a distance of twelve inches (12”). May 7, 2019 - Page 137 of 344 Section 2. Section 14-10-4, Architectural Projections, Decks, Balconies, Steps, Bay Windows, etc., Vail Town Code, is hereby amended by the addition of Sub-Section(G) to read as follows: G. A Parapet or guardrail, transparent or otherwise, may exceed the allowable building height by no more than 30”, subject to a finding of the Design Review Board that the proposal meets the criteria enumerated in 12-11-1. Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 7th day of May, 2019, and a public hearing for second reading of this Ordinance set for the 21st day of May, 2019, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. _____________________________ Dave Chapin, Mayor ATTEST: ____________________________ Tammy Nagel, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 21st day of May, 2019. May 7, 2019 - Page 138 of 344 _____________________________ Dave Chapin, Mayor ATTEST: ____________________________ Tammy Nagel, Town Clerk May 7, 2019 - Page 139 of 344 TO: Planning and Environmental Commission FROM: Community Development Department DATE: April 22, 2019 SUBJECT: A request for a recommendation to the Vail Town Council to update Section 12- 2-2, Definitions of Words and Terms and Section 14-10-4, Architectural Projections, Decks, Balconies, Steps, Bay Windows, etc., Vail Town Code pursuant to Section 12-3-7, Amendment, to amend the definition of flat roof, add a definition for sloping roof and parapet, and to create regulations for parapet height. Applicant: Town of Vail Planner: Ashley Clark I. SUMMARY The Community Development Department is proposing to update the Vail Town Code to add definitions related to roof pitches and respective maximum allowed heights and to add language to regulate parapets. II. DESCRIPTION OF REQUEST The Community Development Department is requesting that the Planning and Environmental Commission forward a recommendation of approval to the Vail Town Council for amendments to Sections 12-2-2 and 14-10-4, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the addition of new definitions for sloping roof and parapet, to update the existing definition of flat roof and add regulations for parapet height. III. PROPOSED TEXT AMENDMENT LANGUAGE The Community Development Department proposes the following language to be added to Title 12 and Title 14, respectively: The proposed amendments are as follows (text to be deleted is in strikethrough, text that is to be added is bold. Sections of text that are not amended have been omitted.): 12-2-2: Definitions of Words and Terms May 7, 2019 - Page 140 of 344 ROOF, FLAT: A roof that is not pitched and the surface of which is generally parallel to the ground. A roof or portion of roof that has a sloping plane less than a rise of two inches (2”) over a distance of twelve inches (12”). ROOF, SLOPING: A roof or portion of roof with a pitch greater than or equal to a rise of two inches (2”) over a distance of twelve inches (12”). PARAPET: The extension of the main walls of a building above the roof level. 14-10-4, Architectural Projections, Decks, Balconies, Steps, Bay Windows, etc. G. A parapet may exceed the allowable building height by no more than thirty inches (30”), subject to a finding of the Design Review Board that the proposal meets the criteria enumerated in Section 12-11-1. IV. ROLES OF REVIEWING BODIES Order of Review: Generally, text amendment applications will be reviewed by the Planning and Environmental Commission and the Commission will forward a recommendation to the Town Council. The Town Council will then review the text amendment application and make the final decision. Planning and Environmental Commission: The Planning and Environmental Commission is responsible for the review of a text amendment application, pursuant to Section 12-3-7, Amendment, Vail Town Code, and forwarding of a recommendation to the Town Council. Design Review Board: The Design Review Board (DRB) has no review authority over a text amendment to the Vail Town Code. The DRB held three separate work sessions to review the proposed text amendment. The board is supportive of the language submitted to the PEC for their review. Town Council: The Town Council is responsible for final approval, approval with modifications, or denial of a text amendment application, pursuant to Section 12-3-7, Amendment, Vail Town Code. Staff: The Town Staff facilitates the application review process. Staff reviews the submitted application materials for completeness and general compliance with the appropriate Town of Vail Page 2 May 7, 2019 - Page 141 of 344 requirements of the Town Code. Staff also provides the Planning and Environmental Commission a memorandum containing a description and background of the application; an evaluation of the application in regard to the criteria and findings outlined by the Town Code; and a recommendation of approval, approval with modifications, or denial. V. APPLICABLE PLANNING DOCUMENTS Staff believes that following provisions of the Vail Town Code and Vail Land Use Plan are relevant to the review of this proposal: Title 12, Zoning Regulations, Vail Town Code CHAPTER 12-1, TITLE, PURPOSE AND APPLICABILITY (in part) Section 12-1-2: Purpose: A. General: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the Town, and to promote the coordinated and harmonious development of the Town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. B. Specific: These regulations are intended to achieve the following more specific purposes: 1. To provide for adequate light, air, sanitation, drainage, and public facilities. 2. To secure safety from fire, panic, flood, avalanche, accumulation of snow, and other dangerous conditions. 3. To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen congestion in the streets. 4. To promote adequate and appropriately located off-street parking and loading facilities. 5. To conserve and maintain established community qualities and economic values. 6. To encourage a harmonious, convenient, workable relationship among land uses, consistent with Municipal development objectives. 7. To prevent excessive population densities and overcrowding of the land with structures. 8. To safeguard and enhance the appearance of the Town. Town of Vail Page 3 May 7, 2019 - Page 142 of 344 9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. 10. To assure adequate open space, recreation opportunities, and other amenities and facilities conducive to desired living quarters. 11. To otherwise provide for the growth of an orderly and viable community. VI. ENVIRONMENTAL IMPACTS The proposed prescribed regulation amendment does not have any identifiable environmental impacts. VII. CRITERIA FOR REVIEW 1. The extent to which the text amendment furthers the general and specific purposes of the zoning regulations; and The general purposes of the zoning regulations are for “promoting the health, safety, morals, and general welfare of the town, and to promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality”. This text amendment is intended to advance these purposes by providing clear standards in the zoning code of what constitutes a flat versus sloping roof and to create regulations for parapets. The amendment will provide clear direction for development on calculating the maximum allowed height and what standards apply to parapets. 2. The extent to which the text amendment would better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and The proposed text amendment will provide staff, as well as anyone who references the code, clear standards for planning and development review that can be applied consistently. The dimensional criteria for height contained in the zoning code should be defined like any other dimensional standard, such as setbacks, gross residential floor area and site coverage. The codification of these standards will help better implement and better achieve the adopted goals, objectives and policies in Vail. 3. The text amendment demonstrates how conditions have substantially changed since the adoption of the subject regulation and how the existing regulation is no longer appropriate or is inapplicable; and Town of Vail Page 4 May 7, 2019 - Page 143 of 344 The legislative history for height allowances in Vail from the original adoption of the Zoning Regulations and Design Regulations to today shows that Vail has adjusted its codes to accommodate design trends and technology. Today, roof construction practices allow for a wide range of roof pitches. Proposals reviewed by staff often include many different roof pitches, with some being more flat or sloping relative to others. This text amendment seeks to update the existing code to provide a clear standard for fair and consistent review of projects in Vail. 4. The extent to which the text amendment provides a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives; and By increasing transparency in the zoning code, the proposed text amendment would promote a harmonious, convenient and workable relationship among land use regulations consistent with municipal development objectives. The text amendment does not conflict with other existing land use documents or municipal development objectives. 5. Such other factors and criteria the Planning and Environmental Commission and/or council deem applicable to the proposed text amendments Staff will provide additional information as needed should the PEC and/or council determine other factors or criteria applicable to the proposed text amendments. VIII. STAFF RECOMMENDATION The Community Development Department recommends that the Planning and Environmental Commission forward a recommendation of approval for the prescribed regulation amendment to the Vail Town Council. This recommendation is based upon the review of the criteria outlined in Section III of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to forward a recommendation of approval to the Vail Town Council for the proposed prescribed regulation amendment, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council for a prescribed regulation amendment, pursuant to Section 12- 3-7, Amendment, Vail Town Code, to amend Section 12-2-2 Definitions of Words and Terms and Section 14-10-4 Architectural Projections, Decks, Balconies, Steps, Bay Windows, etc., Vail Town Code, to amend the definition of flat roof, add a definition for sloping roof and for parapet, and to create regulations for parapet height.” Town of Vail Page 5 May 7, 2019 - Page 144 of 344 Should the Planning and Environmental Commission choose to forward a recommendation of approval to the Vail Town Council for the proposed prescribed regulation amendment, the Community Development Department recommends the Commission makes the following findings: “Based upon a review of Section III of the April 22, 2019 staff memorandum to the Planning and Environmental Commission, and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; and 2. That the amendment furthers the general and specific purposes of the Zoning Regulations outlined in Section 12-1-2, Purpose, Vail Town Code; and 3. That the amendment promotes the health, safety, morals, and general welfare of the Town and promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality." Town of Vail Page 6 May 7, 2019 - Page 145 of 344 1 Ashley Clark From:Hans Berglund <hans@berglundarchitects.com> Sent:Sunday, March 31, 2019 5:17 PM To:Ashley Clark Subject:Re: Discussion of draft ordinance for roof pitch/height/and parapets Hi Ashley, per feedback at the DRB meeting I was at a few weeks ago, the DRB agreed that it would be better if the language was changed so that a sloped roof was 2/12 or greater and that a flat roof is less than 2/12. This seems a practical language adjustment based on construction practices in which roof slopes are based on whole inch vertical measurements/12” horizontal with no compromise to the planning department. Did the planning department discuss and not agree with this? Thanks Hans Berglund, AIA LEED AP Home BERGLUND ARCHITECTS, LLC 210 Edwards Village Blvd, Suite A103 P. O. Box 2378, Edwards, CO 81632 Phone 970 926 4301 Fax 926 4364 email: hans@berglundarchitects.com Web: www.berglundarchitects.com From: Ashley Clark <AClark@vailgov.com> Date: Friday, March 29, 2019 at 11:13 AM Subject: Discussion of draft ordinance for roof pitch/height/and parapets Hello, Please find attached the DRB agenda for next Wednesday 4/3/19. The DRB will discuss a draft ordinance that includes the following (strike through indicates texted proposed to be removed and bold indicates drafted new text): ROOF, FLAT: A roof that is not pitched and the surface of which is generally parallel to the ground. A roof or portion of roof that has a sloping plane less than or equal to a rise of two inches (2”) over a distance of twelve inches (12”). ROOF, SLOPING: A roof or portion of roof with a pitch greater than a rise of two inches (2”) over a distance of twelve inches (12”). Parapet: The extension of the main walls of a building above the roof level. 14-10-4, Architectural Projections, Decks, Balconies, Steps, Bay Windows, etc. May 7, 2019 - Page 146 of 344 2 G. A parapet may exceed the allowable building height by no more than 30”, subject to a finding of the Design Review Board that the proposal meets the criteria enumerated in 12-11-1 After the DRB the PEC will review the ordinance. Please let me know if you have any questions. If you cannot attend the meeting but would like to submit comments, please send them to me by email and I will share them with the Board. Thank you, Ashley Ashley Lara Clark, AICP Aclark@vailgov.com Planner Community Development Department 75 South Frontage Road Vail, CO 81657 Office: 970.477.3459 vailgov.com May 7, 2019 - Page 147 of 344 From:Henry Pratt To:Ashley Clark Subject:RE: Discussion of draft ordinance for roof pitch/height/and parapets Date:Friday, March 29, 2019 12:24:29 PM Attachments:image001.png Ashley, Thank you for keeping me in the loop. It is hard for me not to send you some comments. I have no qualms with the definition of a sloped roof. The definition of a parapet as an extension of a “main” wall seems to open the door to abuse. Parapets are more typically extensions of perimeter walls and go a long way toward hiding the flat roofs behind them- something that was always frowned upon in Vail. A building that steps up the hillside could have multiple perimeters as the envelope changes. A wall extension above a non- perimeter wall should be defined as a screen wall and subject to specific DRB review and approval. Additionally, it is my opinion that parapets should be required for flat-roofed buildings or portions of buildings with flat roofs in Vail. A flat roof with a simple gravel stop or edge drip flashing should not be allowed in Vail as the resulting look is decidedly not “alpine”. At the Vail Marriott facelift a while back, we found that the pre-existing parapet height of 36” or 42” (I can’t remember what it was) was inadequate to hide the larger rooftop equipment that was installed. As it turns out they had to extend the wall higher to appease the Staff and had to add a screen wall to appease the neighbors to the north whose upper units could look down on the Marriott roof (see attached photos). So the proposal to limit parapet height to 30” needs to have some exceptions built in, especially in the multifamily districts where rooftop equipment is more likely to be necessary and where it serves everyone’s interests to hide it from view. Parapet heights can be limited to 30” or whatever the building Codes require. But, as noted in the example above, additional parapet height should be made possible via the variance process where there is a clearly obvious off-site public benefit. While the variance process would potentially bring the PEC into DRB territory , I would argue that the extra height does become a bulk-and-mass issue which is the purview of the PEC. Thank you and good luck. Henry Pratt GPSL Architects From: Ashley Clark <AClark@vailgov.com> Sent: Friday, March 29, 2019 11:13 AM To: Undisclosed recipients: Subject: Discussion of draft ordinance for roof pitch/height/and parapets May 7, 2019 - Page 148 of 344 From:Scott Turnipseed To:Ashley Clark Subject:RE: Discussion of draft ordinance for roof pitch/height/and parapets Date:Friday, March 29, 2019 1:11:22 PM Attachments:image001.png That language makes perfect sense! Great job! Thanks so much! SCOTT S. TURNIPSEED, AIA | THE BIG CHEESE T. 970.328.3900 x1 C. 970.904.8939 E: scott@sstaia.com SCOTT S. TURNIPSEED, AIA ARCHITECTURE & CONSTRUCTION INC. 1143 CAPITOL STREET SUITE 211 P.O. BOX 3388 EAGLE CO 81631 From: Ashley Clark <AClark@vailgov.com> Sent: Friday, March 29, 2019 11:13 AM Subject: Discussion of draft ordinance for roof pitch/height/and parapets Hello, Please find attached the DRB agenda for next Wednesday 4/3/19. The DRB will discuss a draft ordinance that includes the following (strike through indicates texted proposed to be removed and bold indicates drafted new text): ROOF, FLAT: A roof that is not pitched and the surface of which is generally parallel to the ground. A roof or portion of roof that has a sloping plane less than or equal to a rise of two inches (2”) over a distance of twelve inches (12”). ROOF, SLOPING: A roof or portion of roof with a pitch greater than a rise of two inches (2”) over a distance of twelve inches (12”). Parapet: The extension of the main walls of a building above the roof level. 14-10-4, Architectural Projections, Decks, Balconies, Steps, Bay Windows, etc. G. A parapet may exceed the allowable building height by no more than 30”, subject to a finding of the Design Review Board that the proposal meets the criteria enumerated in 12-11-1 After the DRB the PEC will review the ordinance. May 7, 2019 - Page 149 of 344 From:Scott Turnipseed To:Ashley Clark Subject:RE: DRB Discussion 3/6 of flat versus sloped roof & parapets Date:Friday, March 1, 2019 10:46:11 AM Attachments:image001.png Hey Ashley! Thanks for the invite! Not sure I can make it. My only input at this point is to define what the minimum slope of a roof must be in order to be considered a sloped roof. Right now there is no definition and there appears to be an unwritten rule that the slope must be over a 2:12 in order to be a sloped roof. I think having this in writing would be better. Thanks so much! SCOTT S. TURNIPSEED, AIA | THE BIG CHEESE T. 970.328.3900 x1 C. 970.904.8939 E: scott@sstaia.com SCOTT S. TURNIPSEED, AIA ARCHITECTURE & CONSTRUCTION INC. 1143 CAPITOL STREET SUITE 211 P.O. BOX 3388 EAGLE CO 81631 From: Ashley Clark <AClark@vailgov.com> Sent: Friday, March 1, 2019 10:35 AM Subject: DRB Discussion 3/6 of flat versus sloped roof & parapets Hello, You are receiving this email because at some point between 2018 and now you’ve submitted an application to the Vail DRB. Next Wednesday (3/6), the DRB will have a work session to discuss parapets and height requirements related to flat roofs versus sloped roofs (agenda attached - item 4.7). As professionals who work with the Vail Code, and may be impacted by any changes, your comments and attendance is encouraged. The goal on 3/6 is to have a discussion that will inform a draft ordinance to update and provide clarification in the code. The draft ordinance is currently scheduled to return to the DRB for review on 4/3. Next steps would include meetings with the PEC and Town Council. If you can’t make the meeting and would instead like to submit a letter, I’d be happy to forward it on to the DRB. You can reach me at 970-477-3459 if you have any questions. Thanks and hope to see you there! Ashley May 7, 2019 - Page 150 of 344 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Resolution No. 21, S eries of 2019, a resolution adopting the 2019 Update to the P ublic Works Master Plan, and setting forth details in regard thereto. (P E C19-0006) P RE S E NT E R(S ): Chris Neubecker, P lanning Manager, Community Development Department AC T IO N RE Q UE S T E D O F C O UNC I L: T he Town Council is asked to approve Resolution No. 21, S eries of 2019, to adopt the 2019 Update to the P ublic Works Master Plan. B AC K G RO UND: The existing P ublic Works Master Plan was approved in 1994 and is now 25 years old. A new master plan is needed to guide future use and development of the Public Works site. The purpose of the 2019 Update to the Public Works Master P lan is to provide a summary of the immediate needs and the long term use of the P ublic Works site within the Town of Vail. T he P lan will provide a roadmap to guide future development of the site, while helping the Town to understand the possible costs and impacts of future development, and allowing for flexibility in implementation of the P lan. S TAF F RE C O M M E ND AT IO N: T he Community Development Department recommends approval of Resolution No. 21, S eries of 2019. AT TAC H ME N TS: Description Staff Memo - Resolution No. 21, Series of 2019, Public Works Master Plan Attachment A - Resolution No. 21, Series of 2019 Attachment B - Public Works Master Plan (1 of 2) Attachment B - Public Works Master Plan (2 of 2) Attachment C - Appendix (1 of 2) Attachment C - Appendix (2 of 2) Attachment D - Planning and Environmental Commission - Staff Memo - April 22, 2019 May 7, 2019 - Page 151 of 344 TO: Vail Town Council FROM: Community Development Department DATE: May 7, 2019 SUBJECT: Resolution No. 21, Series of 2019, a resolution adopting the 2019 Update to the Public Works Master Plan, and setting forth details in regard thereto. (PEC19- 0006) Address: 1309 Elkhorn Dr., Unplatted Legal Description: Section: 9 Township: 5 Range: 80 PCLIN N1/2NE1/4- N1/2NW1/4 Applicant: Town of Vail, represented by Victor Mark Donaldson Architects Planner: Chris Neubecker I. SUMMARY The applicant, Town of Vail, represented by Victor Mark Donaldson Architects, is requesting approval Resolution No. 21, Series of 2019, a resolution adopting the 2019 Update to the Public Works Master Plan (Plan). The purpose of the Plan is to provide a summary of the immediate needs and the long term use of the Public Works site. The Plan will provide a roadmap to guide future development and use of the site, while helping the Town to understand the possible costs and impacts of future development, and allowing for flexibility in implementation of the Plan. II. DESCRIPTION OF REQUEST The applicant, Town of Vail, represented by Victor Mark Donaldson Architects, is requesting approval of the 2019 Public Works Master Plan via adoption of Resolution No. 21, Series of 2019. The purpose of this meeting is to accomplish the following tasks: 1. Present the Vail Town Council with a review of the Plan and changes that have been made during the PEC review of the Plan. 2. Obtain public input on the Plan including any revisions to the Plan that may be suggested by members of the community. 3. Determine any changes to the Plan that are recommended by the Town May 7, 2019 - Page 152 of 344 Council. 4. If no changes are required by Town Council, to request approval of a resolution adopting the 2019 Public Works Master Plan. III. BACKGROUND 1979 – Construction of the first Public Works Facility in the current location, based on a programming study completed in 1976. Spring, 1993 – Town of Vail hired Morter Architects, RNL Design and Fleet Maintenance Consultants to complete a space needs analysis and master plan for the Public Works complex. January, 1994 – Completion of the Public Works Facility Master Plan June – September, 2018: Interviews with key stakeholders and consultants for the Public Works facility, including Public Works employees (Administration, Fleet, Streets, Facilities, Transit, Electrical, and Carpentry), residents of Buzzard Park, technical consultants (Traffic Engineers, Structural Engineers, Electrical System Engineers, and Mechanical System Engineers), Town Manager, Housing Director, IT Director, Chief of Police, Fire Chief, and the Vail Recreation District. Based on interviews with key stakeholders, Victor Mark Donaldson Architects developed a series of space needs and other functional needs to consider for the Public Works facility, which should be considered for the future of this site. The architects also documented existing conditions at the site, which includes Buzzard Park housing, Administration Building, Bus Garage, Fleet Maintenance, Greenhouse, Outdoor Storage areas, Snow Dump, and surrounding lands, including the hillside to the north of the existing buildings. The architects weighed the needs of the Town and the Public Works Department with opportunities and constraints of the site, including available land, topography, functionality, site access, solar orientation, zoning, Geologically Sensitive Areas (Rockfall and Debris Flow), utilities, and wildlife habitat. On March 25, 2019, during a work session, the Public Works Master Plan was introduced to the PEC. Victor Mark Donaldson Architects and Greg Hall, Public Works Director, presented the concept of the Plan, and the reasons for updating the Plan. On April 22, 2019 the Planning and Environmental Commission held a public hearing on the Plan. The PEC voted 5-0 (Hopkins and Lockman absent) to recommend that the Vail Town Council approved the Plan. Town of Vail Page 2 May 7, 2019 - Page 153 of 344 IV. SUMMARY OF PLAN GOALS AND OBJECTIVES Purpose The purpose of the Public Works Master Plan is to provide a summary of the immediate needs and the long term use of the Public Works site within the Town of Vail. The Plan will provide a roadmap to guide future development of the site, while helping the Town to understand the possible costs and impacts of future development, and allowing for flexibility in implementation of the Plan. Main program elements of the Plan include: • Employee Housing • Public Works Administration • Transit • Fleet Maintenance • Streets & Parks • Facilities Maintenance • Solar Energy Systems • Snow Dump/Storage • Site Parking Timeframe The timeframe for this Master Plan is 20 years. This duration allows for the Town to identify known needs and plan for reasonably anticipated needs for the future, within a horizon that can be estimated or predicted at this time. Priorities for the Plan Following are the priorities of the Public Works Master Plan: 1. Streets and Parks building expansion 2. Housing opportunities which may be available at the site 3. Solar energy opportunities to help offset Town of Vail energy consumption 4. N. Frontage Road turn-lane and improvements to support future expansion 5. Snow Dump/Storage expansion 6. Site utility upgrades V. PLAN CHANGES During review of the Plan by the Planning and Environmental Commission, several changes were suggested by Commissioners. The following changes were made to the Plan after the work session on March 25, but before the public hearing on April 22, 2019: • Section 2.4 - Added language on wildlife issues  Closing of recreation trails in winter Town of Vail Page 3 May 7, 2019 - Page 154 of 344  Prohibiting dogs on site  Recommendations for detailed wildlife studies based on specific development proposals and designs • Section 2.6 - Added language on zoning of Town owned property in unincorporated areas of Eagle County  A small portion of the site is within unincorporated Eagle County  Resource Zoning • Section 4.1 - Added language on use and installation of solar panels, and Electric Vehicle (EV) Charging stations  On-grade solar broken into zones (East, West and Central)  Layout of buildings reflects possible new structures • Section 4.17 - Strengthened language on the timing for adding turn lands on N. Frontage Road East and widening I-70 underpass at Elkhorn Drive  Traffic capacity is linked to housing development  Housing beyond 24 additional units expected to require underpass widening  Additional bus stop recommended if housing is increased on site • Section 5.1 - Phasing dates added • Section 5.2 - Cross section of site (through new buildings at west) added to plan  Plan recommends avoiding development on steep slopes VI. CRITERIA The Public Works Master Plan, an element of the Comprehensive Plan, will need to be adopted by the passage of a resolution by the Vail Town Council. Amendments to, or adoption of new elements of, the Comprehensive Plan must address the following review criteria: Adoption of a Master Plan The adoption of an amendment or update to a master plan needs to be in concert with the Town of Vail’s Comprehensive Plan. The adopted master plan shall support, strengthen, and further the development objectives of the Town. To ensure consistency with these objectives, the following factors for consideration are applied. 1) How conditions have changed since the original plan was adopted; Conditions have changed in the following manner since the adoption of the 1994 Public Works Facility Master Plan: • Population growth in Vail and in Eagle County • Increased summer visitation • Increased staffing and vehicle fleet Town of Vail Page 4 May 7, 2019 - Page 155 of 344 • Increased and improved transit service • Loss of space along roads to store snow • Ever-increasing challenges with establishing workforce housing in Vail • On-going redevelopment in Vail that has increased the density and intensity of use on many properties • Significant declines in wildlife populations • Increased energy use, including the implementation of snow melted roads and sidewalks • Gore Creek is listed as an impaired stream by the Colorado Department of Public Health and Environment 2) How is the original Plan in error? The Public Works Master Plan is not in error, but is 25 years old. The Plan needs to be updated to remain relevant and consistent with the changing conditions and goals of the Town and community. Many of the goals of the 1994 Plan have been implemented, and a plan for future growth is needed. 3) How the addition, deletion, or change to the plan are in concert with the master plan in general. The proposed Public Works Master Plan will update an old master plan document and set the stage for the needs of the Town over next 20 years. The new Plan addresses many of the same goals and issues faced by the Town in 1994, including the identification of programming needs and additional space for such needs, the desire to upgrade facilities, the goal of providing for additional employee housing, and the need to increase outdoor space for snow dumping. In addition to these goals, the proposed Plan incorporates the goal of planning for on-site solar energy production to offset some of the Town’s own energy use. Following are several ways in which the Plan update is in concert with the master plan, and the Town’s comprehensive plan: Land Use • Adoption of this Plan helps to ensure that this advisory land use document is updated and current. • The Plan identifies a method and phasing plan for upgrading existing facilities and constructing new facilities. • The proposed additional growth will be in an existing developed area. • The Plan helps to address environmental sustainability as a priority of the community. Town of Vail Page 5 May 7, 2019 - Page 156 of 344 Environmental Sustainability • The Plan identifies sites for future utility grade solar energy production to offset some Town’s energy use. • The Plan recognizes the area to the north and east of the existing buildings as Bighorn sheep habitat, and seeks to balance the operational and functionality needs of the Town with the community’s desire to protect and enhance habitat for wildlife. Housing • The Plan helps to advance the Town’s goal of acquiring 1,000 additional resident housing deed restrictions by the year 2027. • The Plan identifies land and design options for potential new employee housing. • The Plan helps the Town to provide housing to keep pace with the demands for a variety of housing types, and to upgrade the Town’s supply of employee housing. Transportation • The Plan identifies space needs for maintenance of the Town’s existing and planned bus fleet to ensure that residents, workers and visitors have access to an excellent public transit system. • The Plan identifies infrastructure improvements, including turn lanes on N. Frontage Road and the widening of the I-70 underpass bridge at Elkhorn Drive upon the expansion of employee housing within the Public Works site. Community Services • The Plan will help the Town to improve its services including transit and streets maintenance. • The additional facilities identified in the Plan will help the Town to keep pace with the needs of peak periods. Following are ways in which the Plan update is not in concert with the master plan, and the Town’s comprehensive plan: • Additional housing is proposed in areas of High Severity Rockfall, which is discouraged in the Land Use Plan, Goal 5.1 VII. PLANNING AND ENVIRONMENTAL COMMISSION RECOMMENDATION The Planning and Environmental Commission recommends that the Vail Town Council adopt the 2019 Public Works Master Plan. During the meeting of April 22, 2019, the PEC made a recommendation to include the following revisions to the Plan, which have been incorporated into the version presented today: Town of Vail Page 6 May 7, 2019 - Page 157 of 344 • Solar Panels: Add language about potential build out scenarios, and payback time for adding solar panels. (Section 4.1 – Solar Opportunities) • Housing: Add discussion about options for financial assistance or participation by the Vail Local Housing Authority (VLHA), and note that their involvement in housing projects at the Buzzard Park site may be helpful from a financing perspective. (Section 4.8 – Public Works and Housing Site Plan) • Housing: Add language recognizing the tradeoffs with the construction of employee housing on land that may be needed in the future for Public Works operations. The PEC indicated that there are other potential locations for housing within the Town, but not other sites for Public Works operations. (Section 4.8 – Public Works and Housing Site Plan) The PEC’s recommendation is based upon the review of the proposed amendments and the criteria outlined in Section VI of the staff memorandum to PEC dated April 22, 2019 and the evidence and testimony presented throughout the public hearing process. The PEC has determined that conditions have changed since the Plan was adopted and that the Public Works Master Plan, as proposed, is in concert with the adopted goals and objectives of the Comprehensive Plan in general. Should the Vail Town Council choose to approve Resolution No. 21, Series of 2019, a resolution adopting the 2019 Update to the Public Works Master Plan, staff recommends the Town Council pass the following motion: “The Vail Town Council approves Resolution No. 21, Series of 2019, a resolution adopting the 2019 Update to the Public Works Master Plan. This motion is based upon the Planning and Environmental Commission’s review and recommendation of approval of the proposed Plan, as amended over the course of the public hearing process and the finding that the applicant has demonstrated to the satisfaction of the Town Council that conditions have changed since the original adoption of the 1994 Public Works Facility Master Plan and that the requested additions, deletions, or changes to the Plan are in concert with the adopted development objectives, as outlined in Section VI of the staff memorandum to the Planning and Environmental Commission dated April 22, 2019.” VIII. ATTACHMENTS A. Resolution No. 21, Series of 2019 B. Public Works Master Plan C. Appendix to Public Works Master Plan D. Staff Memo to the Planning and Environmental Commission, April 22, 2019 Town of Vail Page 7 May 7, 2019 - Page 158 of 344 RESOLUTION NO. 21 Series of 2019 A RESOLUTION ADOPTING THE 2019 UPDATE TO THE PUBLIC WORKS MASTER PLAN, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter; WHEREAS, on February 1, 1994, the Vail Town Council adopted the Public Works / Transportation Master Plan, via Resolution 5, Series of 1994; WHEREAS, since approval of the Master Plan, 25 years have passed and a new master plan is needed to guide the future growth of the Public Works site and to plan for other community needs, including employee housing and solar energy production; WHEREAS, the 2019 Public Works Master Plan will ensure that the Town of Vail is planning for and accommodating the growing demand for high quality public works services, including snow removal, streets maintenance, improvements to local parks, and operation of a free bus system to serve the growing population and increase in visitors; WHEREAS, the 2019 Public Works Master Plan identifies opportunities for increasing the amount of employee housing at Buzzard Park, adding solar panels on new and existing buildings as well as installing utility grade solar within the Public Works site; WHEREAS, the 2019 Public Works Master Plan includes recommendations for protecting environmentally sensitive lands to ensure that environmental and wildlife impacts from development are evaluated prior to making decisions on any new development; and WHEREAS, on April 22, 2019 the Planning and Environmental Commission forwarded a unanimous recommendation of approval of the amendment to the Town Council. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO: Section 1. The Town Council hereby finds: a.) The 2019 Public Works Master Plan meets the following goals and objectives: To provide a roadmap forward which guides the development of this site while remaining aware of anticipated costs and allowing for flexibility in the future. Priorities: 1. Streets and Parks Building expansion 2. Housing opportunities which may be available at the site 3. Solar opportunities to help offset Town of Vail energy consumption May 7, 2019 - Page 159 of 344 4. Frontage Road turn-lane and improvements to support expansion 5. Snow Dump/Storage expansion 6. Site utility upgrades b.) The Plan is consistent with the Vail Comprehensive Plan, and the mission of the Vail Town Council Action Plan 2018-2020: Grow a vibrant, diverse economy and community and preserve our surrounding natural environment, providing our citizens and guests with exceptional services and an abundance of premier recreational, cultural and educational opportunities. Section 2. The Vail Town Council hereby adopts the 2019 Public Works Master Plan. Section 3. This resolution shall be effective immediately upon adoption. INTRODUCED, READ, APPROVED AND ADOPTED this 7th day of May 2019. Dave Chapin, Mayor, Town of Vail ATTEST: Tammy Nagel, Town Clerk May 7, 2019 - Page 160 of 344 PUBLIC WORKS MASTER PLAN VAIL PUBLIC WORKS MASTER PLAN 2019 Prepared by Victor Mark Donaldson Architects Town of Vail PEC Submittal February 25, 2019 May 7, 2019 - Page 161 of 344 PUBLIC WORKS MASTER PLAN INTRODUCTION 1.1 Summary of Work EXISTING CONDITIONS 2.1 Existing Site Plan 2.2 Aerial Photo 2.3 Hazards Plan 2.4 Wildlife Plan 2.5 Circulation Plan 2.6 Zoning Map STAFF INPUT/ USER GROUPS 3.1 Summary of Needs / User Group Input 3.2 Engineering Studies Summary 3.3 1994 Master Plan Recommendations 3.4 1994 Master Plan Implementation 3.5 Vehicle & Equipment Chart 3.6 Streets Vehicle Plan WHAT WAS CONSIDERED? SOLAR / STREETS / HOUSING 4.1 Solar Oportunities 4.2 Streets option A & Orientation Photos 4.3 Streets option B & Orientation Photos 4.4 Streets option C Phase-1 & Orientation Photos 4.5 Streets option C Phase-2/3 & Orientation Photos 4.6 Streets option D Phase-1 & Orientation Photos 4.7 Streets option D Phase-2/3 & Orientation Photos 4.8 Public Works and Housing Site Plan 4.9 Scalable Housing I-70 Berm A & Orientation Photos 4.10 Housing I-70 Berm A, Typical Floor Plans 4.11 Scalable Housing I-70 Berm B & Orientation Photos 4.12 Housing I-70 Berm B, Typical Floor Plans 4.13 Housing, Buzzard Park Expansion Phase-1 & Orientation Photos 4.14 Housing, Buzzard Park Expansion Phase-2 & Orientation Photos 4.15 Housing, Multi-Unit Building Phase-1 & Orientation Photos 4.16 Housing, Multi-Unit Building Phase-2 & Orientation Photos 4.17 Site Access Plan and Photos TABLE OF CONTENTS MASTER PLAN RECOMMENDATIONS AND PHASING 5.1 Proposed Master Plan Phasing 5.2 Proposed Phased Site Plan 5.3 Phase-1 Demo Plan 5.4 Phase-1 Plan & Model 5.5 Phase-2 Plan & Model 5.6 Phase-3 Plan & Model 5.7 Phase-3 Floor Plan 5.8 Phase-4 Plan & Model 5.9 Phase-5 40-unit Housing Plan 5.10 Phase-6 80-unit housing Plan APPENDIX 6.1 Existing Condition Photos 6.2 Engineering Reports May 7, 2019 - Page 162 of 344 PUBLIC WORKS MASTER PLAN 1.1 Introduction Public Works 20 Year Master Plan Update Summary This document is intended to provide a summary of the immediate needs and the long-term use of the Public Works site in the Town of Vail. The intention of this document is to provide a roadmap forward which guides the development of this site while remaining aware of anticipated costs and allowing for flexibility in the future. Employee Housing, Public Works Administration, Transit, Fleet Maintenance, Streets & Parks, and Facilities Maintenance are the Subjects of this Public Works 20 Year Master Plan Update along with Solar Energy Systems, Snow Dump/Storage, and Site Parking. Included are the strategic findings from the Staff Interviews conducted in search of additional building areas, site functions, additional housing, and overall Public Works operational needs along with additional site parking in support of Staff and Facilities growth over the next 20 years. It is generally understood that the growth throughout the next 20 years is driven by additional Public Buildings and Facilities to maintain along with other elevated Town Service levels. Master Plan Update Priorities: The following are the Master Plan Update priorities. 1. Streets and Parks Building expansion 2. Housing opportunities which may be available at this site 3. Solar opportunities to help offset Town of Vail energy consumption 4. Frontage road turn-lane and improvements to support future expansion 5. Snow Dump/Storage expansion 6. Site utility upgrades This document includes: 1. Existing site conditions, including hazards and site limitations 2. Summary of user group needs 3. Options for consideration to address user group needs and opportunities 4. Suggested path forward May 7, 2019 - Page 163 of 344 PUBLIC WORKS MASTER PLAN 2.0 Existing Conditions 2.1 Existing Site Plan 2.2 Aerial Photo 2.3 Hazards Plan 2.4 Wildlife Plan 2.5 Circulation Plan 2.6 Zoning Map May 7, 2019 - Page 164 of 344 PUBLIC WORKS MASTER PLAN 2.1 EXISTING SITE PLAN EXISTING ACCESSORY BUILDINGS EXISTING BUS GARAGE & MAINTENANCE EXISTING ADMIN EXISTING HOUSING May 7, 2019 - Page 165 of 344 PUBLIC WORKS MASTER PLAN 1 2 3 4 5 6 7 8 1. SNOW STORAGE 2. SAND & CINDERS STORAGE 3. GREENHOUSE 4. VEHICLE SHOP BAYS 5. FLEET MAINTENANCE 6. BUS GARAGE 7. ADMINISTRATION 8. APARTMENT BUILDING 2.2 AERIAL PHOTO May 7, 2019 - Page 166 of 344 PUBLIC WORKS MASTER PLAN 2.3 NATURAL HAZARDS HIGH SEVERITY ROCKFALL MEDIUM SEVERITY ROCKFALL ROCK FALL & DEBRIS FLOW MODERATE HAZARD DEBRIS FLOW Mitigation notes The site is in a moderate to high rockfall hazard area. Site Specific Rockfall Mitigation should be done for new buildings particularly on the West end of the property. HP Kumar provided a preliminary assessment of the Rock Fall and Debris Flow Hazards to the site. Suggested mitigation includes: 1. Meshing, bolting, and or shotcreting of entire rock outcrop in the source zone. 2. Stabilization or scaling of individual rock blocks in the source zone. 3. Installation of rockfall barrier and catchment area (rigid MSE wall, soil berm, or flexible fence) in the runout zone. Recommended mitigation: Option 3 with a combination of the MSE wall, soil berm, and fencing. LAND SLIDE AREA May 7, 2019 - Page 167 of 344 PUBLIC WORKS MASTER PLAN Seasonal Habitat - Bighorn Sheep Parcels Bighorn Migration Patterns Bighorn Production Area Bighorn Mineral Lick Bighorn Winter Concentration Area Bighorn Winter and Severe Winter Range Bighorn Summer and Overall RangeI0 0.08 0.16Miles March 1, 2018 OTHER WILDLIFE SEASONAL HABITAT THROUGHOUT THE PROJECT SITE: BLACK BEAR BOREAL TOAD ELK MOOSE MOUNTAIN LION MULE DEER TERRESTRIAL GARTER SNAKE BIGHORN WINTER & SEVERE WINTER RANGE AND SUMMER & OVERALL RANGE 2.4 WILDLIFE HABITAT The Wildlife Habitat should be protected and should be enhanced where possible. In order to protect the Sheep Habitat, the following Guidelines should be followed: 1. No outdoor recreation should be allowed behind the buildings on site and the trail behind the Public Works site should be closed in winter. 2. Dogs should not be allowed on site. 3. Site specific Wildlife studies should be conducted for the implementation of Utility Grade Solar. Generally, priority for utility grade solar should be in the smooth brome stand area that has already been disturbed. 4. Site specific Wildlife studies should be conducted for Housing projects proposed on the existing administration and Buzzard Park sites. Housing generally does not create much of an impact. The housing that backs up the hillside should be kept below the rock areas on the hill. 5. Site Specific Wildlife studies should include specific criteria to mitigate the impacts on Wildlife. 6. The Town should commit to further Wildlife Habitat Enhancement where appropriate. May 7, 2019 - Page 168 of 344 PUBLIC WORKS MASTER PLAN 2.5 CIRCULATION PLAN SOUTH SIDE CIRCULATION LOOKING WEST SOUTH SIDE CIRCULATION LOOKING EAST NORTH SIDE CIRCULATION LOOKING WEST GENERAL 2-WAY CIRCULATION SNOW STORAGE ROUTE STREETS FLEET MAINTENANCE BUS GARAGE May 7, 2019 - Page 169 of 344 PUBLIC WORKS MASTER PLAN 2.6 ZONING MAP This area is zoned Resource in Eagle County and is not within the Town of Vail. May 7, 2019 - Page 170 of 344 PUBLIC WORKS MASTER PLAN 3.0 Staff Input / User Groups 3.1 Summary of Needs / User Group Input 3.2 Engineering Studies Summary 3.3 1994 Master Plan Recommendations 3.4 1994 Master Plan Implementation 3.5 Vehicle & Equipment Chart 3.6 Streets Vehicle Plan May 7, 2019 - Page 171 of 344 PUBLIC WORKS MASTER PLAN 3.1 Summary of Master Plan Needs Assessment Below are Findings from Town Staff & User Interviews conducted in search of additional building area needs, site functions, housing, Public Works operational needs and more on-site parking in support of Staff and Facilities growth over the next 20 years. The following Users are included within this Assessment Summary: 1. Employee Housing 2. Public Works Administration 3. Transit 4. Fleet Maintenance 5. Streets and Parks 6. Facilities Maintenance 7. Solar Energy Potential 8. Snow Dump / Storage Expansion 9. Additional Off-site User Groups 10. On-Site Parking 1. Employee Housing: The Objective is to maximize Work Force Rental Housing for Town Staff over the next 20 years. Half of the Buzzard Park Residents currently work on-site. The Housing Target is for Seasonal Bus Drivers, Landscape Staff and other Town Staff housing needs. Development of further Housing at Public Works includes the following discussion: • We don’t have the option or luxury to not build housing on this site as it is one of the last development opportunities for Town owned/situated property. • Perceived conflicts of Housing and Industrial Uses must be overcome via direct access for Housing, creative Land Planning and Sound Abatement techniques along with Passive Indoor/Outdoor Recreation. A Gym/Wellness Center could be considered to also serve on- site Staff to increase Employee Retention. • Unit Types must be flexible for Seasonal FTEs, Transitional Housing and other Employ- ment Profiles among Town Staff including Bunkrooms with Common Area Facilities (e.g. The Boarding House in Telluride, CO) which was well-received by their Residents and Town-wide. • Optimization of Density to be achieved with smarter and smaller Unit Plans to better ad- dress the unique lifestyle for singles and families alike. • Our extensive Bus and Transit System Modes and Bike Paths will assist in reducing park- ing requirements via Updated Zoning Regs and ‘Community Rules’ in lieu of Standard Zoning and conventional expectations. 2. Public Works Administration: Current personnel are 15 in the summer and 11 in the winter. Though additional on-site parking is needed, the Department functions well in the existing struc- ture. Some remodel and technology upgrades should be addressed. • The existing double Conference Rooms function well but need additional AV, Light Board Technology with TV screen, Cork & Dry Boards along with Cabinet and Seating Refurbish- ments. • The Lunch/Break Room needs to be reconfigured to function as a 3rd ‘overflow’ Conference Room to accommodate days of over-flow meetings. • The current Administrative Office Suites work well for privacy and for Staff collaboration but need to adjust some Office sizes/shapes, reorganize Storage, Mail Room, Layout areas and a full-length Copy Table. May 7, 2019 - Page 172 of 344 PUBLIC WORKS MASTER PLAN 3. Transit: Current personnel are 100 in the winter and 50 in the summer who manage 34 buses today. Ten additional employee parking spaces are needed. Buses will grow by 5-6 to 40+ by the best estimate to include in-town and outlying routes. • The existing Bus Barn Break Room (about 1,000 SF) above Transit & Fleet Maintenance that serves all Public Works Staff needs to increase to 3,000–3,500 SF due to poor func- tion and lack of operational facilities for the occupant load. • The expansion of the Break Room would include a new Commercial Kitchen, increased seating, 70 lockers for 70 people, daily Check-In/Check-Out and larger Meeting space for morning Staff Meetings, Training, Safety Programs, Seminars and seasonal gatherings of Staff & families is needed with Computer Stations of 8-12 cubicles. AV equipment and radios are also stored & charged in this area. • Transit Objectives are to reduce Carbon Footprint with reasonable pay-back period via alternatives to manage Opening/Closing of large overhead doors, morning start-up efficien- cies and better diesel exhaust methodologies. • Transit needs for Streets/Parks to relocate their large equipment storage elsewhere, allow- ing Transit complete functional use of their existing space. • A DEF Fueling Station is needed to operate in concert with the other fuel types. • A Storage Area needs to be integrated into the existing facility for the purchase and storage of bulk cleaning supplies that are difficult to keep in inventory. • An additional 5-10’ of Bus turning area is needed to the south of the Bus Barn which could impact parking for the length of Bus Storage. 4. Fleet Maintenance: Current personnel are 12 FTE along with parking for personal cars along with Truck Loading/Unloading of Shipping and Receiving items. The Fleet Maintenance facility is deemed complete except as noted in the following: • Temporary Storage and Staging Areas are needed for the volume of incoming and outgo- ing deliveries in and around the Town. • Consideration is needed for: “How can the Town expand a Centralized Purchasing Depart- ment to serve the entire Town efficiently?” • Additional space is needed for Bulk Oil Storage beyond the existing 250 gallon and 2 – 125 gallon tanks. • A new, single Parallelogram Lift (about $100K) is needed to be installed within an existing bay to lift Fire Trucks. 5. Streets & Parks: Current personnel are about 35 in winter and 55-60 in summer who manag- es all Town Vehicles. 19 additional employee parking spaces are needed. The proposed new 24,000 SF Streets/Parks Facility is planned to accommodate: STREETS: • Indoor Parking for Vehicle and Heavy Diesel Equipment Storage for pull-through bays for double and triple stacked large equipment and diesel vehicle storage. • Dedicated Welding area and Secure Tools Cage. • The Lunch Area needs expansion with larger Kitchen, Check-In/Check-Out Station with Lockers for 70 Employees. • Additional Storage is needed to eliminate storage in Work Areas and eliminate the existing storage containers that are very inefficient for inventory needs. PARKS: • The Greenhouse (to be relocated) works for summer Landscape operations and allows Parks its own winter storage in their own Greenhouse. • Landscape Office for 5, Tool & Parts Storage and Bay for 2 Riding Mowers. The Storage Bins at the north side need to be replaced and reconfigured for staff efficiency along with some additional cold storage of this type. • A permanent location for manure, topsoil, cooking compost, cooked compost and mulch is needed on the site. Compost must be on the ground with Back-Hoe and Loader access. Cooking compost can be doubled with a barricade of silo cinder. 6. Facilities Maintenance: Current personnel are about 22 with 10-15 working out of the Vail Village Parking Garage and 6-7 are on-site at Public Works. The 20 year vision indicates more Town growth with more buildings to maintain and therefore more people, parking and equipment storage. PUBLIC WORKS SITE: • Facilities Maintenance will need new and expanded facilities for growth and operations with current Staff parking being tight on site. May 7, 2019 - Page 173 of 344 PUBLIC WORKS MASTER PLAN • 3 existing vehicles are stored on site and used on and off site. A new Bucket Truck is need- ed for use by Facilities Maintenance and Streets to clean and repair Town Light Fixtures more frequently. • Facilities Maintenance Manager’s office location remains flexible based on the outcome of shuffling some of the Department spaces at the site. • The Carpentry/Sign Shop needs another larger bay for operations of new Planer and addi- tional space for materials storage. It appears a total of 1.5 to 2 full bays will be needed to fully accommodate all operations and storage requirements. • The Electrical Bay is well-organized, has adequate space and is secure. Additional Outdoor Cold Storage is needed in addition to existing Cold Storage and should be located north of and proximate to the Electrical Building Bay. VAIL VILLAGE PARKING STRUCTURE: • This space is cramped for 10 personnel to work in and is short on actual Office and Com- puter Station space. Therefore some Staff will need to be moved to the Public Works Site within 2 years indicating more parking will be needed at the Public Works site for personal cars. • This location, though tight allows good response time & access to Vail Village and other Town properties for maintenance and service work. • Parking for 12 personal cars along with 2-deep Tandem Truck parking within the Village space • Current storage of residential appliances, furniture and other Housing Inventory need to be removed and situated at Town Housing sites for better accessibility and to maximize this space for Staff and facilities maintenance operations. 7. Solar Energy Systems: Roof top and Utility Grade Solar Systems are proposed to offset Energy Costs including the charging of E-Buses, Town Snow-Melt Systems and to address the Objective of the Town becoming a Sustainable Community. • Solar installations for new and/or remodeled structures are being considered. • The Solar installations at Public Works Buildings will likely serve their direct needs. Utility Grade Solar on site, over time is intended to off-set Town Snow-Melt and other Town utili- ties. • The Town will be seeking collaborations for Tax Credits, Grants and including Development Partners for development of these Solar Systems to dove-tail with the phases of develop- ment produced from the execution of this Master Plan Update as well as Town-Wide. 8. Snow Dump/Storage: The existing capacity is about 120,000 CY. About a 50,000 CY in- crease is needed for increased volumes throughout the varying levels of annual snowfall. • About 5,000 CY can be increased without implementing significant retaining walls. • Raising the roadway around Snow Dump area and/or extending the Snow Dump area to the west can accommodate additional Snow Dump needs but will include significant retaining walls – this will continue to be reviewed and priced. 9. Summary of Off-Site Department Space Needs within the Public Works Site: We summa- rize the Public Works Site needs of other Town Departments, as follows: A. Information Services: The Fiber Optics and Cellular Towers reside on site along with Equipment Closets in PW Break Room and Administration Offices. • In the near term a 288 count, single-mode fiber in 2” conduit could provide enough capacity for Housing and all Public Works upgrades. • Town Fiber Optics must retain the line of sight to the Golf Course area; the Data Center at West Vail Fire Station may be relocated onto Public Works (800 SF). B. Vail Recreation District: VRD needs storage for Sports Gear and Athletic Field #6 Equip- ment/Gear Storage along with the following vehicle/mower storage: • 5 – Ford F250 Trucks and a single 20’ Trailer • 2 Fairway Mowers C. Vail Fire Department: VFD requests the following storage and on-site facilities: • 14’ x 36’ Storage Unit for 30’ long, vintage Ford cab-over Fire Pumper Truck • 50’ x 300’ Runway Pad for Fire Hose Testing and Staff Training operations D. Vail Police Department: VPD needs the following storage: • 14’ x 48’ Storage Unit for Mobile Communications Unit of about 40’ in length • Temporary vehicle storage while awaiting for Search Warrant (could be in Paint Booth if meets security requirements) • Rescue Vehicle Storage that currently resides in the Avon Public Works Facility on a tempo- rary basis • Storage Lockers within Fleet Maintenance to secure vehicle Police Gear while the vehicle is being serviced and maintained 10. Site Parking & Other Department Storage Needs: About 100 Cars/Day enter the site with surface parking spaces maxed-out. Public Works and other Department’s needs for Parking and Storage on-site are being addressed via development of 20’ high Shoring Walls along the north side of the existing Bus Barn/Fleet Maintenance Buildings. These Walls will create about .75 acre of new, flat development area for Cold Storage and parking for other Departments along with vehi- cle maneuvering area and additional surface parking as the Master Plan Update is implemented. • Exclusive of existing Buzzard Park residential parking, the existing site contains about 125 striped parking spaces for current use by Public Works Staff, guests and other parking needed by other Town Departments. • Exclusive of existing Buzzard Park residential parking, the anticipated parking needs is about 160 striped parking spaces for use by Public Works Staff, guests and other Town Departments. May 7, 2019 - Page 174 of 344 PUBLIC WORKS MASTER PLAN 3.2 Engineering Studies Summary of Engineering Consultants Findings The following Engineering Consultants provided an assessment and reporting of the existing Mechanical, Electrical and Structural Systems, Traffic Carrying Capacity, and Civil Engineering for the Public Works site and for the Administration Building, Buzzard Park, Bus Barn/Fleet Main- tenance and the Greenhouse. 1. Electrical Systems Narrative: AEC Architectural Engineering Consultants, Inc. prepared the following electrical narrative for the existing buildings. • Overhead pole utility power is routed around the north and west portions of the property. The power poles and utility transformers are located up the mountainside. The electric services to the existing buildings are adequate. It is recommended to set utility trans- formers closer to the buildings they serve to reduce voltage drop and provide better utility access to transformers for maintenance and replacement in case of emergency. • Internal building electrical distribution is adequate throughout the Administration and Maintenance buildings. Any opportunity to rework the existing incoming distribution and replace some of the power distribution panels within the Maintenance Building should be pursued. Emergency Power Distribution is limited to a generator dedicated to the Fleet Fuel Pumps. • Interior lighting at both buildings is primarily fluorescent lights with retrofit LED lamping. At the Bus Barn/Fleet Maintenance Building new LED lighting with motion controls have been installed. Lighting throughout the facilities is adequate but should be improved for better operational illumination per Staff interviews. Lighting Controls are primarily on/off switches with some motion control. • Exterior lighting at both buildings is primarily wall and pole mounted fixtures with retrofit LED lamping. These fixtures are not cut-off type and are not considered Dark Sky compli- ant. Lighting controls are traditional photocell and timeclock controls. 2. Mechanical Systems Narrative: Rader Engineering & Comfort Systems, Inc. prepared the following mechanical narrative for the existing buildings • Gas, Sewer, Domestic Water and Fire Protection systems and capacities have been observed and reported as being adequate for current uses. This information has been gathered to be used by Utility Companies and/or Civil Engineers for site utility capacity evaluations. • The available Gas Service includes capacity for a 23,000 CFM Make-Up Air Unit for the Paint Booth that has been designed but not installed. 3. Structural Systems Narrative: Martin/Martin Consulting Engineers, Inc. prepared the fol- lowing structural narrative for the existing buildings • Administration Building: Constructed in 1978 with light frame timber and a 1997 office and file storage addition. Some roof leaks have occurred in the past with no structural damage. The structure remains useable and serviceable though additions or expansions would likely cause significant Building and Energy Code upgrades. • Bus Barn/Fleet Maintenance Building: Constructed in 1978 as a pre-engineered met- al building with 1996 and 2002 additions, it appears to be code compliant construction. While there are minor deficiencies that can be corrected with a few steel cross braces, this structure is at its’ capacity for gravity and wind loads, not rendering the structure to significant additions without systemic steel reinforcements. Additionally there are visible areas of vertical concrete cracks and various areas throughout of cracked slabs-on-grade. Otherwise the building remains useable and serviceable for the operations and functions intended. • Greenhouse: This structure was erected in 2009 with steel frame structure and strip con- crete footings. This structure will be dismantled and relocated on-site as the next phase of construction begins. This structure continues to be adequate for the seasonal opera- tions for which it was intended. 4. Civil Grading & Drainage: Martin/Martin Consulting Engineers, Inc. prepared the following grading and drainage narrative for the existing and proposed structures based on the Prelim- inary Master Plan Update Program and Work Product and including addressing the following Site Development issues and benefits: • A Concept Plan for South Frontage Road widening of the East Bound existing Left Turn Lane at the intersection of Vail Valley Drive has been prepared based on the McDowell Engineering, LLC Preliminary Traffic Analysis Report. • Interior Roadways & Circulation from the point of arrival on-site and in and around existing and proposed structures along with circuitous Snow Storage Roadway. Drive lane widths and turning radii have been determined to accommodate the necessary Bus, Truck and Equipment along with access to all Operations areas. • Truck & Vehicle Turning Radii verification for vehicles and equipment turning in and out of existing Bus Barn/Fleet Maintenance Building and the proposed Streets/Parks Building. • The Shoring Wall Design proposed at the north side of the Bus Barn/Fleet Maintenance Buildings creates additional development area as well as Cold Storage and other struc- tures to fulfill the Master Plan Update Programming for Public Works and other Depart- ments. May 7, 2019 - Page 175 of 344 PUBLIC WORKS MASTER PLAN • Additional height of the Shoring Walls may be required to address Debris Flow Capacity and Rock Fall Protection based on the HP Kumar Geologic Hazards Review. • The Debris Flow Sediment Capture Basin Capacity has been addressed at the west end of the proposed Streets/Parks Building and east of the Snow Storage Roadway. • A Driving Ramp up to future Structured Parking above the Streets/Parks Building Cold Storage and covered vehicle maneuvering area has been developed to arrive at the north side of the proposed Streets/Parks Building. • The Snow Storage Area increase appears to be limited to about 5,000 Cubic Yards at this time due to slopes stability and cost of deep retaining walls; this will continue to be pursued with other solutions. 5. Traffic Engineering Narrative: McDowell Consulting Engineers • McDowell Engineering has performed a Traffic Study at the site to determine the capaci- ty of the existing access. Depending on the amount of anticipated increased use, access improvements will likely be required which may include a left turn lane from the frontage road and an increased access tunnel if the site is fully built out with all of the potential housing. May 7, 2019 - Page 176 of 344 PUBLIC WORKS MASTER PLAN 1994 Master Plan Recommendations 3.3 1994 MASTER PLAN RECOMMENDATIONS STREETS & R O A D S ENCLOSED S T O R . COVERED S T O R A G E IMPOUND LOT HOUSING RETAINING WALL STREETS & ROADS ENCLOSED STORAGE COVERED STORAGE STREETS & ROADS ENCLOSED STORAGE VIEW LOOKING WEST VIEW LOOKING EAST BUILDING ADDITIONS EXISTI N G B U I L D I N G S STREETS & RO A D S FLEET MAINT. TRANSPORTAT I O N ADMIN. BUILDI N G A D D I T I O N S BUILDING ADDITIONS May 7, 2019 - Page 177 of 344 PUBLIC WORKS MASTER PLAN 1994 Master Plan Implementation 3.4 1994 MASTER PLAN IMPLEMENTATION 1. Buzzard Park 24 unit housing structure 2. Admin building renovatIon and addition 3. Fueling area 4. Bus wash, crew area & offices 5. Fleet maintenance addition which included welding shop, chassis wash, body shop, paint booth 6. Fleet maintenance addition 7. Green house 1997: ADDITIONS AND NEW CONSTRUCTION 2002: ADDITION 2009: GREEN HOUSE 1 2 3 4 56 7 The 1994 Master Plan proposed building a retaining wall to the west carving into the hillside to create more usable site area (2.5 additional acres) and construct a Streets & Roads heated storage building and covered storage- none of which was built. May 7, 2019 - Page 178 of 344 PUBLIC WORKS MASTER PLAN 3.3 Streets Vehicle & Equipment Chart VEHICLE & EQUIPMENT REQUIRED AREAS ONLY. ADDITIONAL BUILDING CIRCULATION, SUPPORT SPACES, AND PARKS DEPT. NOT INCLUDED. PROGRAM AREA DIMENSIONS AREA CIRCULATION DIMEMSIONS FOOTPRINT AREA QUANTITY TOTAL NEEDED STREETS EQUIPMENT Length Width SQUARE FT Length Width SQUARE FT AREA (SF) A Haul Truck 53 11 583 58 16 928 3 2784 B Plow Trucks 33 11 363 38 16 608 8 4864 C Loaders 30 13 390 35 18 630 7 4410 D Motor Grader 42 14 588 47 19 893 1 893 E Sweepers 26 11 286 31 16 496 2 992 F Trackless Toolcat 20 7 140 25 12 300 3 900 G Pickup trucks 25 8 200 30 13 390 2 780 H Mongoose 25 8 200 30 13 390 1 390 I Smooth Drum Roller 15 6 90 20 11 220 1 220 J Air Compressor 12 6 72 17 11 187 1 187 K Polaris 12 6 72 17 11 187 1 187 L Duramax 25 6 150 30 11 330 1 330 M Snow Blow Attacher 11 9 99 16 14 224 3 672 N Misc. Equipment 8 10 80 13 15 195 1 195 O Paint Striper 8 10 80 13 15 195 1 195 P Pressure Washer 8 10 80 13 15 195 1 195 Q Pumps 8 10 80 13 15 195 1 195 38 18,389 SF 3.5 STREETS VEHICLE & EQUIPMENT CHART May 7, 2019 - Page 179 of 344 PUBLIC WORKS MASTER PLAN 1 2 3 4 5 6 7 8 ABC D E F G H I N0403055010 20 100 3.6 STREETS GROUND FLOOR VEHICLE PLAN STREETS 1 2 3 4 1. LANDSCAPE 2. LANDSCAPE OFFICE 3. MOWERS 4. STREETS OFFICES May 7, 2019 - Page 180 of 344 PUBLIC WORKS MASTER PLAN 4.0 Considerations for Streets, Housing, and Solar 4.1 Solar Oportunities 4.2 Streets option A & Orientation Photos 4.3 Streets option B & Orientation Photos 4.4 Streets option C Phase-1 & Orientation Photos 4.5 Streets option C Phase-2/3 & Orientation Photos 4.6 Streets option D Phase-1 & Orientation Photos 4.7 Streets option D Phase-2/3 & Orientation Photos 4.8 Public Works and Housing Site Plan 4.9 Scalable Housing I-70 Berm A & Orientation Photos 4.10 Housing I-70 Berm A, Typical Floor Plans 4.11 Scalable Housing I-70 Berm B & Orientation Photos 4.12 Housing I-70 Berm B, Typical Floor Plans 4.13 Housing, Buzzard Park Expansion Phase-1 & Orientation Photos 4.14 Housing, Buzzard Park Expansion Phase-2 & Orientation Photos 4.15 Housing, Multi-Unit Building Phase-1 & Orientation Photos 4.16 Housing, Multi-Unit Building Phase-2 & Orientation Photos 4.17 Site Access Plan and Photos May 7, 2019 - Page 181 of 344 PUBLIC WORKS MASTER PLAN 4.1 SOLAR OPPORTUNITIES UTILITY GRADE SOLAR LOW SLOPE “FLAT” ROOF SOLAR ARRAY ON-GRADE SOLAR WEST: 1.75 ACRES (76,000 SF) ON-GRADE SOLAR CENTRAL: 0.8 ACRE (35,000 SF) ON-GRADE SOLAR EAST: 2 ACRES (89,000 SF) POTENTIAL ROOF-TOP SOLAR AREA: 2.78 ACRES (121,300 SF) REMAINING PW FACILITIES 52,000 SF ADMIN BLDG 1,700 SF BUZZARD PARK 2,600 SF FUTURE PW BUILDINGS 35,000 SF FUTURE HOUSING 5,500-30,000 SF The Use of renewable energies should be encouraged at the Public Works site. 1. Evaluate on-site verses off-site facilities and review the options of greenhouse gas reduction by comparing both options regarding cost with pay-back periods or return on investments. Evaluate the benefits of on-site consumption and in-grid production regarding resilient systems. Once paid off, on-site solar installation cost benefits will increase over the extended life of the system and should be considered in the overall evaluation. 2. Extent of utility grade solar installation will be determined from a cost benefit analysis and feasibility of placement on the hillside while being mindful of the impacts of solar panels on Wildlife Habitat. 3. On existing structures, cost benefit analysis should be done in conjunction with building upgrades to determine the feasibility of adding Solar Panels to the existing roofs. 4. Provide electric vehicle charging sites at Public Works facilities and housing sites. May 7, 2019 - Page 182 of 344 PUBLIC WORKS MASTER PLAN 4.2 STREETS BUILDING OPTION A GREENHOUS E PLANNING CONSIDERATIONS A. The building structure for Streets is at end of useful life. B. The building does not meet current snow load. C. The roof slopes back to where the infill would occur – see photo. D. The roof currently has multiple ice damming locations. E. The column grid spacing does not work well for present operation. F. If infilled, there will not be adequate SQ FT for the needs of Streets. G. Low existing roof height / limited overhead clearance. H. Grades slope toward building on north side. I. This is from the 1998 Master Plan. EXISTING ACCESSORY BUILDINGS EXISTING BUS GARAGE & MAINTENANCE NEW STREETS BUILDING ADDITION 2-STORY SHIPPING/RECEIVING EXPANSION 12,900 SF NE W 7,700 SF 20,600 SF TO T A L 1,850 SF EA FLOOR May 7, 2019 - Page 183 of 344 PUBLIC WORKS MASTER PLAN 4.3 STREETS BUILDING OPTION B 20,600 SF SOLAR ON R O O F 1,850 SF EA FLOOR EVENT STAGING GREENHOUS E PLANNING CONSIDERATIONS A. Back side of Streets building requires access lane to be maintained. B. Cold Storage to the north does not function well due to the access aisle being maintained. C. Allows for expansion from the current second floor over new low bay areas in Streets. D. The north side will need to be regraded and drainage modified to allow for drive through bays. E. As a new building addition- structural loading, grid spacing, and roof drainage will be designed to satisfy future needs. EXISTING ACCESSORY BUILDINGS EXISTING BUS GARAGE & MAINTENANCE NEW STREETS BUILDING ADDITION 2-STORY SHIPPING/RECEIVING EXPANSION FACILITIES MAINTENANCE & STORAGE 20 FT HIGH SHORING WALL RELOCATED CINDERS IMPOUND LOT, BULK STORAGE, EVENT STAGING IMPOUND LOT BULK STORAGE 7,000 SF May 7, 2019 - Page 184 of 344 PUBLIC WORKS MASTER PLAN EXISTING ACCESSORY BUILDINGS EXISTING BUS GARAGE & MAINTENANCE RELOCATED GREENHOUSE 2-STORY SHIPPING/RECEIVING EXPANSION 20 FT. HIGH SHORING WALL NEW STREETS BUILDING RELOCATED CINDERS 4.4 PHASE-1 STREETS BUILDING- OPTION C 1,850 SF EA FLOOR 23,175 SF STREETS PLANNING CONSIDERATIONS A. Only minor grading would be required for this first phase. B. This option could satisfy current needs allowing the next phase to not occur for a while if necessary. C. Greenhouse must be relocated. D. Detached structure offers more design flexibility. E. Detached structure allows for separate traffic patterns for Streets and other site functions May 7, 2019 - Page 185 of 344 PUBLIC WORKS MASTER PLAN 4.5 PHASE-2/3 STREETS BUILDING- OPTION C HOUSING OP T I O N A B O V E PARKING LEV E L 23,175 SF STREETS BE L O W SOLAR ON R O O F 5,000 SF 9,750 SF COLD STORA G E B E L O W PLANNING CONSIDERATIONS A. Parking opportunites could provide up to 72 spaces.The design flexibility could allow for more Solar / less parking depending on the need. B. Separate area for Streets creates better traffic flow around buildings. C. Additional Streets parking on west side of new building. D. Opportunity for future administration building in the bridge between the buildings. 7,000 SF EXISTING ACCESSORY BUILDINGS EXISTING BUS GARAGE & MAINTENANCE PHASE-1 WORK FACILITIES MAINTENANCE & STORAGE ADMIN OFFICES BRIDGE IMPOUND LOT, BULK STORAGE, EVENT STAGING 20 FT. HIGH SHORING WALL COVERED DRIVE, COLD STORAGE, FIRE, AND POLICE WITH PARTIAL ROOF-TOP PARKING PARKING RAMP PARKING LOT ON GRADE EVENT STAGINGIMPOUND LOT BULK STORAGE May 7, 2019 - Page 186 of 344 PUBLIC WORKS MASTER PLAN 4.6 PHASE-1 STREETS BUILDING- OPTION D 23,175 SF EXISTING ACCESSORY BUILDINGS EXISTING BUS GARAGE & MAINTENANCE 2-STORY SHIPPING/RECEIVING EXPANSION RELOCATED GREENHOUSE RELOCATED CINDERS 1,850 SF EA FLOOR 20 FT. HIGH SHORING WALL NEW STREETS BUILDING PARKING RAMP PARKING LOT ON GRADE PLANNING CONSIDERATIONS A. There is a substantial upfront cost without certainty that the balance would be built out. B. In order to access parking, the ramp would need to be built in Phase-1 or upfront costs for the structure and waterproofing are spent with no initial benefit. C. The first phase could park up to 80 cars on the new roof. May 7, 2019 - Page 187 of 344 PUBLIC WORKS MASTER PLAN 4.7 PHASE-2/3 STREETS BUILDING- OPTION D HOUSING OP T I O N A B O V E PARKING LEV E L 23,175 SF BELOW 5,000 SF 7,000 SF 9,750 SF COLD STORA G E B E L O W EXISTING ACCESSORY BUILDINGS EXISTING BUS GARAGE & MAINTENANCE PHASE-1 WORK 20 FT. HIGH SHORING WALL IMPOUND LOT, BULK STORAGE, EVENT STAGING COVERED DRIVE, COLD STORAGE, FIRE, AND POLICE ADMIN OFFICES BRIDGE FACILITIES MAINTENANCE & STORAGE EVENT STAGINGIMPOUND LOT BULK STORAGE With limited buildable land available, this option provides opportunity for vertical expansion and future growth. The full build out could eventually park up to 160 cars across the entire new roof, which is likely more parking than is needed. The structure could be designed for a future floor over the roof-top parking which could be used for office expansion. May 7, 2019 - Page 188 of 344 PUBLIC WORKS MASTER PLAN 4.8 PUBLIC WORKS AND HOUSING SITE PLAN HOUSING SITE HOUSING PLANNING CONSIDERATIONS 1. Evaluate Public Works housing needs and consider potential involvement with Vail Local Housing Authority and others for financing and partnership opportunities. 2. Housing expansion must not conflict or limit future long range Public Works operations. 3. The first 24 housing units, built prior to underpass modifications, will be TOV employees only due to safety training and familiarity with the site and operations. May 7, 2019 - Page 189 of 344 PUBLIC WORKS MASTER PLAN 4.9 PHASE-1 EMPLOYEE HOUSING I-70 BERM-A EXISTING BUZZARD PARK HOUSING EXISTING ADMIN EXISTING BUS GARAGE & MAINTENANCE PROPOSED EMPLOYEE HOUSING PLANNING CONSIDERATIONS A. Scalable 20 one-bedroom units in 5 elevated 2-story buildings B. Four parking stalls on grade below each building C. New housing buildings extend into interstate right-of-way and would require CDOT approval. D. Some parking along I-70 is eliminated. E. Utility relocation required. May 7, 2019 - Page 190 of 344 PUBLIC WORKS MASTER PLAN N 0 3051020 4.10 PHASE-1 EMPLOYEE HOUSING I-70 BERM-A May 7, 2019 - Page 191 of 344 PUBLIC WORKS MASTER PLAN 4.11 PHASE-1 EMPLOYEE HOUSING I-70 BERM-B EXISTING BUZZARD PARK HOUSING EXISTING ADMINISTRATION EXISTING BUS GARAGE & MAINTENANCE PROPOSED EMPLOYEE HOUSING PLANNING CONSIDERATIONS A. Scalable 24 one-bedroom units in 4 elevated 3-story buildings B. Six parking stalls on grade below each building C. New housing buildings constructed up to property line D. Some parking along I-70 is eliminated E. Utility relocation required. F. Replacement parking proposed west of Admin building. May 7, 2019 - Page 192 of 344 PUBLIC WORKS MASTER PLAN N 0 3051020 4.12 PHASE-1 EMPLOYEE HOUSING I-70 BERM-B May 7, 2019 - Page 193 of 344 PUBLIC WORKS MASTER PLAN 4.13 PHASE-1 EMPLOYEE HOUSING- BUZZARD EXPANSION EXISTING BUZZARD PARK HOUSING EXISTING ADMIN EXISTING BUS GARAGE & MAINTENANCE PROPOSED EMPLOYEE HOUSING PLANNING CONSIDERATIONS A. Six one-bedroom units and six studio units next to admin building. B. Parking along I-70 is remains unaltered. C. New parking proposed west of Admin building. May 7, 2019 - Page 194 of 344 PUBLIC WORKS MASTER PLAN PHASE-2 4.14 PHASE-2 EMPLOYEE HOUSING- BUZZARD EXPANSION EXISTING BUZZARD PARK HOUSING EXISTING ADMIN EXISTING BUS GARAGE & MAINTENANCE PROPOSED PHASE-2 EMPLOYEE HOUSING PHASE-1 HOUSING EXPANSION PLANNING CONSIDERATIONS A. Six one-bedroom units and six studio units built in Phase-1. B. 24 Units in Phase-2 constructed over parking lot. C. Parking remains on-grade below Phase-2 building with another parking level underground. May 7, 2019 - Page 195 of 344 PUBLIC WORKS MASTER PLAN 4.15 PHASE-1 BUZZARD PARK REPLACEMENT 40 UNITS PROPOSED EMPLOYEE HOUSING PHASE-1 EXISTING BUZZARD PARK HOUSING EXISTING BUS GARAGE & MAINTENANCE PLANNING CONSIDERATIONS A. Administration offices relocated and building demolished A. 40 new units with parking below B. Existing Buzzard Park building and parking lot remains May 7, 2019 - Page 196 of 344 PUBLIC WORKS MASTER PLAN 4.16 PHASE-2 BUZZARD PARK REPLACEMENT 40 UNITS 80 UNITS ELEVATED OVER PARKING LOT WITH SECOND PARKING LEVEL UNDERGROUND PROPOSED EMPLOYEE HOUSING PHASE-2 PHASE-1 EMPLOYEE HOUSING EXISTING BUS GARAGE & MAINTENANCE PLANNING CONSIDERATIONS A. 40 new units with parking below constructed in Phase-1. B. Buzzard Park building demolished and Phase-2 building constructed with 80 housing units with a net gain of 56 units. C. Parking remains on-grade below Phase-2 building with with two levels of parking below. D. A joint-use community space connects between buildings. May 7, 2019 - Page 197 of 344 PUBLIC WORKS MASTER PLAN 4.17 SITE ACCESS FRONTAGE ROAD LOOKING EAST GORE CREEK ON THE RIGHT FRONTAGE ROAD INTERSECTION LOOKING WEST UNDERPASS LOOKING SOUTH SIDEWALK FROM PUBLIC WORKS SITE TO BUS STOP ON THE RIGHT UNDERPASS APPROACH LOOKING NORTH GORE CR E E K EXISTING BUS STOP POTENTIAL TURN-LANE POTENTIAL ON-SITE BUS STOP TURN-AROUND FUTURE UNDERPASS WORK/BRIDGE EXPANSION The underpass will sufficiently handle traffic related to proposed Public Works facility projects and its current housing. The housing currently on site is all town owned and occupied by town employees. Residents and employees at the site undergo a safety program for passage through the underpass. Recognizing that access to the site presents limitations, the following recommendations are proposed: 1. The underpass will need to be expanded if more than 24 housing units are added to the site. 2. The development of a frontage road turn lane and consideration of a new bus stop and turn-around within the Public Works site, are dependent upon future housing growth and density. Turn lane requirements are established by CDOT. May 7, 2019 - Page 198 of 344 PUBLIC WORKS MASTER PLAN 5.0 Master Plan Recommendations and Phasing 5.1 Proposed Master Plan Phasing 5.2 Proposed Phased Site Plan 5.3 Phase-1 Demo Plan 5.4 Phase-1 Plan & Model 5.5 Phase-2 Plan & Model 5.6 Phase-3 Plan & Model 5.7 Phase-3 Floor Plan 5.8 Phase-4 Plan & Model 5.9 Phase-5 40-unit Housing Plan 5.10 Phase-6 80-unit housing Plan May 7, 2019 - Page 199 of 344 PUBLIC WORKS MASTER PLAN 5.1 PROPOSED OPTION C PHASING 5.1 Project Phasing of Recommended Option C Phase 1: 2-4 years Demolition of existing streets building. Relocate the existing greenhouse. Construct new approximate 24,000 sq ft stand along Streets Building. Expand Shipping and receiving. Construct new Solar panels on the roof of new streets building. Regrade and construct new first phase of permanent North Shoring wall behind new streets building. Construct 12-24 scalable housing along the 1-70 berm. Electric Utility upgrades for electric bus charging. Phase 2: 3-5 years Construct the balance of the permanent North Shoring wall. Construct cold storage area behind the now new Streets Building with parking on the roof. Construct Ramp to access the new parking. Expand snow storage area. Construct first set of Utility Grade Solar. Phase 3: 5-7 years Construct new Facilities Maintenance Building along North Shoring wall Construct new Administration as Bridge and Meeting Room between the two build- ings. Provide new rooftop Solar on Administration Bridge and Maintenance Building. Construct second set of Utility Grade Solar. Option for temporary housing or other temporary use in Administration Building until it is torn down for new Housing. Phase 4: 5-7 years Upgrade Fleet Maintenance Upgrade Transportation Replace Roof on Fleet and Bus Barn to accept Solar Panel. Construct Access improvement to site for additional housing Phase 5: 10+ years Demolish existing Administration Building. Construct 40 new housing units in Administration Building Location with underground parking. Phase 6: 10+ years Demolish existing Buzzard Park. Construct 80 new housing units and community building at Buzzard Park Site. May 7, 2019 - Page 200 of 344 PUBLIC WORKS MASTER PLAN 0 4010 20 50 100 5.2 PROPOSED PHASED SITE PLAN SITE SECTION EXISTING ACCESSORY BUILDINGS EXISTING BUS GARAGE AND MAINTENANCE REPLACEMENT HOUSING AND I-70 BERM HOUSING STREETS BUILDING WITH SOLAR COLLECTORS ON ROOF & COLD STORAGE WITH PARKING ABOVE ADMIN OFFICES BRIDGE AND SHIPPING/RECEIVING EXPANSION BELOW FACILITIES MAINTENANCE & STORAGE PARKING RAMP PARKING LOT ON GRADE - 30 STALLS SHORING WALL CINDERS IMPOUND LOT AND EVENT PARKING GATE INTO PUBLIC WORKS RELOCATED GREENHOUSE EXPANDED SNOW STORAGE UTILITY GRADE SOLAR Recognizing the challenges of existing steep grades at the Public Works site, construction on steep slopes and tall retaining wall heights should be avoided where possible. As this is zoned General Use, Conditional use development standards will be reviewed for each construction project to balance program needs with site conditions. AVOID 40% GRADES WHERE POSSIBLE May 7, 2019 - Page 201 of 344 PUBLIC WORKS MASTER PLAN 5.3 PHASE-1 DEMOLITION- OPTION C EXISTING BUS GARAGE & MAINTENANCE BUILDINGS TO BE DEMOLISHED EXISTING GREENHOUSE TO BE RELOCATED May 7, 2019 - Page 202 of 344 PUBLIC WORKS MASTER PLAN 5.4 PHASE-1 STREETS BUILDING-OPTION C PHASE-1 WORK EXISTING ACCESSORY BUILDINGS EXISTING BUS GARAGE & MAINTENANCE 1,850 SF EA FLOOR 23,175 SF STREETS NEW STREETS BUILDING WITH ROOFTOP SOLAR 2-STORY SHIPPING/RECEIVING EXPANSION RELOCATED GREENHOUSE RELOCATED CINDERS 20 FT. HIGH LIMITED PERMANENT SHORING WALL • ELECTRIC UTILITY UPGRADE FOR ELECTRIC BUS CHARGING May 7, 2019 - Page 203 of 344 PUBLIC WORKS MASTER PLAN 5.5 PHASE-2 STREETS BUILDING-OPTION C 23,175 SF STREETS BE L O W SOLAR ON R O O F 9,750 SF COLD STORA G E B E L O W ACCESS DRI V E B E L O W EXISTING ACCESSORY BUILDINGS EXISTING BUS GARAGE & MAINTENANCE PHASE-1 WORK COMPLETED 20 FT. HIGH PERMANENT SHORING WALL COLD STORAGE WITH MEZZANINE & ROOFTOP PARKING PARKING RAMP PARKING LOT ON GRADE - 30 STALLS IMPOUND LOT, BULK STORAGE, EVENT STAGING EXPANDED SNOW STORAGE AREA PHASE-2 WORK • FIRST SET OF UTILITY GRADE SOLAR POTENTIAL UTILITY GRADE SOLAR AREA 30 STALLSMay 7, 2019 - Page 204 of 344 PUBLIC WORKS MASTER PLAN 5.6 PHASE-3 STREETS BUILDING-OPTION C 7,000 SF 5,000 SF EXISTING ACCESSORY BUILDINGS EXISTING BUS GARAGE & MAINTENANCE PHASE-1 AND 2 WORK 20 FT. HIGH PERMANENT SHORING WALL PARKING LOT, IMPOUND, BULK STORAGE, EVENT STAGING FACILITIES MAINTENANCE & STORAGE SECOND LEVEL BRIDGE / RELOCATED ADMIN. OFFICE PHASE-3 WORK • ROOFTOP SOLAR INSTALLED ON NEW ADMIN. ROOF • ACCESS DRIVE REMAINS BELOW NEW ADMIN. • SECOND SET OF UTILITY GRADE SOLAR • OPTION FOR TEMPORARY HOUSING OR OTHER USE IN ADMIN. BUILDING PRIOR TO REMOVAL FOR HOUSING POTENTIAL UTILITY GRADE SOLAR AREA May 7, 2019 - Page 205 of 344 PUBLIC WORKS MASTER PLAN 1 2 3 4 5 6 7 8 A B C D E F G H I N0403055010 20 100 5.7 PHASE-3 FLOOR PLAN - OPTION C STREETS PARKING RAMP RELOCATED GREENHOUSE FACILITIES MAINTENANCE AND STORAGE 1. COLD STORAGE 2. RECREATION DISTRICT 3. FIRE DEPT. 4. POLICE DEPT. 1 2 3 4 5. LANDSCAPE 6. LANDSCAPE OFFICE 7. MOWERS 8. STREETS OFFICES 9. SHIPPING/RECEIVING 5 6 7 8 9 May 7, 2019 - Page 206 of 344 PUBLIC WORKS MASTER PLAN 5.8 PHASE-4 STREETS BUILDING-OPTION C EXISTING ACCESSORY BUILDINGS EXISTING BUS GARAGE & MAINTENANCE PHASE-1,2,3 WORK 20 FT. HIGH PERMANENT SHORING WALL PARKING LOT, IMPOUND, BULK STORAGE, EVENT STAGING NEW ROOF AND ROOFTOP SOLAR- 61,000 SF PHASE-4 WORK • UPGRADE FLEET MAINTENANCE • UPGRADE TRANSPORTATION • CONSTRUCT ACCESS IMPROVEMENT TO SITE TO ACCOMMODATE ADDITIONAL HOUSING DENSITY May 7, 2019 - Page 207 of 344 PUBLIC WORKS MASTER PLAN EXISTING BUZZARD PARK HOUSING EXISTING BUS GARAGE & MAINTENANCE PHASE-1 WORK (12-24 SCALABLE HOUSING UNITS ALONG THE 1-70 BERM) 40 NEW HOUSING UNITS 0N ADMINISTRATION BUILDING SITE WITH UNDERGROUND PARKING PHASE-5 WORK 5.9 PHASE-5 40 UNIT HOUSING May 7, 2019 - Page 208 of 344 PUBLIC WORKS MASTER PLAN 5.10 PHASE-6 80 UNIT HOUSING EXISTING BUS GARAGE & MAINTENANCE PHASE-1 WORK (12-24 SCALABLE HOUSING UNITS ALONG THE 1-70 BERM AND 40 UNITS ON ADMIN SITE) 80 NEW HOUSING UNITS 0N BUZZARD PARK SITE WITH SURFACE AND UNDERGROUND PARKING PHASE-5 WORK May 7, 2019 - Page 209 of 344 PUBLIC WORKS MASTER PLAN 6.0 Appendix 6.1 Existing Condition Photos 6.2 Town Interviews 6.3 Engineering Reports May 7, 2019 - Page 210 of 344 PUBLIC WORKS MASTER PLAN APARTMENT BUILDING ADMINISTRATION 6.1 EXISTING CONDITIONS PHOTOS May 7, 2019 - Page 211 of 344 PUBLIC WORKS MASTER PLAN ADMINISTRATION INTERIOR May 7, 2019 - Page 212 of 344 PUBLIC WORKS MASTER PLAN BUS GARAGE ADMINISTRATION INTERIOR May 7, 2019 - Page 213 of 344 PUBLIC WORKS MASTER PLAN BUS GARAGE AND FLEET MAINTENANCE May 7, 2019 - Page 214 of 344 PUBLIC WORKS MASTER PLAN BUS GARAGE AND FLEET MAINTENANCE May 7, 2019 - Page 215 of 344 PUBLIC WORKS MASTER PLAN BUS GARAGE AND FLEET MAINTENANCE May 7, 2019 - Page 216 of 344 PUBLIC WORKS MASTER PLAN GREENHOUSE May 7, 2019 - Page 217 of 344 PUBLIC WORKS MASTER PLAN SITE May 7, 2019 - Page 218 of 344 PUBLIC WORKS MASTER PLAN SITE May 7, 2019 - Page 219 of 344 PUBLIC WORKS MASTER PLAN 6.2 Town Interviews 1. Public Works Administration 2. Streets and Parks 3. Facilities Maintenance 4. Transit 5. Fleet Maintenance 6. Environmental 7. Housing 8. Information Sciences 9. Town Manager 10. Police 11. Fire 12. Recreational District May 7, 2019 - Page 220 of 344 90 BENCHMARK ROAD SUITE 207 PO BOX 5300 AVON, CO 81620 970/949-5200 FAX 949-5205 7 JUL 17, 2018 Public Works Administration Staff Interview Notes Interviewees: Greg Hall, Director – Tom Kassmel, Town Engineer – Susie Hervert, General Services Administrator – Janeil Turnbull, Office Manager/Custodial Supervisor – Sean Koenig, GIS Specialist By: Mark & Chris/VMDA RE: Master Plan Update Staff Interview Master Plan Update Priorities: 1. Streets and Parks Building Expansion = 1st Priority 2. Frontage Road Turn-Lane and Improvements 3. Snow Dump Expansion and Site Utilities Upgrades Master Plan Discussion Items from Staff 1. Cold and Outdoor Yard Storage needs to be cleaned up and organized; Shop spaces are organized. 2. Inventory Control System is needed to avoid waste and expiration and for more efficiency. 3. Paper storage (old blue prints, etc.) are in the Bus Locker Room, all of which needs to stay as laser fiche (?). Is this correct? 4. John King could use storage for all the facilities (locations TBD). Please elaborate John. 5. Housing on Public Works Site - Parking is the limiting factor: a. Reconfiguration of future Housing Unit Plans needs to be more targeted and more flexible for seasonal and other types of employee profiles. b. Storage for Housing is needed. There are 54 units for Town Employees and dedicated storage is needed for Housing appliances, furniture and miscellaneous inventory, all in one place (needs to be removed from Vail Village Parking Structure), preferably on Public Works site. c. Some Housing is needed that is dog friendly, though a bit of a challenge due to Industrial Uses and wildlife – there is little or no green space for dogs. May 7, 2019 - Page 221 of 344 d. Possible new Housing locations on Public Works Site (Note: Fire Station #1 was OK for Employee Housing - 6 units/3 Bath Rooms and Community Rooms): i. Move Administration to the back in favor of Housing ii. Some Seasonal Workers could be in the back iii. Room by myself- Community Rooms can be shared iv. Rental Price Points vary for the type and location of Housing Unit Types v. At the Administration Building (on top and behind) Housing here allows this building to be reconfigured. 6. Site Parking - Existing parking count TBD: a. On-Site parking for employees is critical. b. 10 spaces are used by Golf Course when busy for Tournaments. c. Parking requirements for Employee Housing needs to be determined and designated. Each unit needs one space. d. After 5:00 pm there is lots of overflow parking. e. When Guests come to Administration Building for big meetings it consumes parking used by others on a normal basis. f. Two ADA Parking Spaces at surface lot of Buzzard Park. g. Parking in front of Administration Building is at the Property line (to back of curb); as the parking goes west, the distance from back of curb increases and may allow parking expansion south of the Bus Barn/Shops Building. h. More and more electric Vehicles – charging – upgrade entire electrical services for site. 7. Buzzard Park Snow Storage could be improved by eliminating some landscaping just to the East of the main large Conference room. Existing snow storage space is not adequate during larger winter storms. 8. Security cameras at intersection and at Buzzard Park Housing would be good to add. 9. Break Room at Shops Building needs expansion and improvements and to benefit entire PW Department : a. Does not function well b. Needs a Commercial Kitchen -1, 2 and 3 freestanding Ovens are used and need 3 Refrigerators, side by side and an Ice Machine. c. 100 – 150 people at a time on the 2nd Floor d. This is also used as Training and Seminar Rooms May 7, 2019 - Page 222 of 344 e. Remove large picnic tables in favor of more personal and group seating f. Need 70 lockers for 70 employees + daily check in/check-out g. Radio charging and storage is needed h. Kitchen Island should be dual purpose preparation space i. Ventilation needs complete overhaul j. Training Room, here k. Gathering place town functions l. Move John and Charlie’s offices away from Break Room, likely downstairs 10. Janitor Closet near Break Room and near Men’s Room needs to be enlarged Administration Building Comments 1. 11 Staff Members in Winter and 15 Staff Members in Summer operate out of the Administration Building. 2. Lunch/Break Room needs to be reorganized so it can function as the 3rd (overflow) Conference Room. 3. Configuration seems to work well (except as noted for ‘short-cut’ Receptionist Traffic) 4. View from Front/Reception Desk would be nice to maintain. Too much travel occurs through the Front/Reception Desk and bothers workers; needs to be re-routed for efficient work spaces. 5. Lofted area is wasted and could go away. 6. Maintain and enhance daylight spaces. 7. Snowmelt stairs good as they are shallow. 8. Administration Conference Rooms: a. 2-3 meetings per month are from non-Public Works Staff. b. The Main Conference Room is always booked but could function better with modifications (relocate base cabinets for additional seating + provide chair storage). c. The option for 2 Conference Rooms or a single Large Conference needs to remain. d. This room is good 90% of time, light board technology is important along with TV Screen, cork board, dry board, etc. e. North Conference Room has bad ventilation. f. Noise separation works between units is needed. g. Lunch Room gets used a lot (as well as occasional 3rd Conference Room. h. Could the counter in the meeting room fold up? i. Does the wipe board get used? Cork board dry erase ? TV monitors? May 7, 2019 - Page 223 of 344 j. An additional Rest Room is needed for larger meetings – there are big meetings about 3 times a year. k. If green table is pushed out to line up with Kitchen, would create better function. 9. Administration Offices: a. PWs Offices should be on the same floor. b. The current Office Suite layout allows everyone to see one another. c. The Office Suites on the south side work well and should be maintained other than modifications noted. d. Maybe push Office Suites to south and park beneath. e. Generally Offices need space for 2 Monitors at each desk f. Tom’s office is bigger than he needs. g. Greg needs more Storage Space a 3-person Meeting Table within his office. h. Chad and Todd’s Offices are about the right size. i. Leonard, Sean, and Molly’s Offices are too small: i. Leonard needs a more square office instead of narrow and long. ii. Sean needs more room for a large standing workspace. iii. Molly needs poster, banner, sculpture and miscellaneous storage on a frequent basis iv. Stand up desks needed with at least 2 Computer Monitors 10. Engineering and Interior Common Work Areas and Work Stations: a. Engineering Work Space needs improvements. b. Mail Room does not function well, needs to be more convenient and organized. c. The big table near Leonard’s Office is under-utilized. d. Remove wall between to Copy Room and Green Room to open up Floor Plan. e. Uniform storage, shirts need to be improved for storage and efficiency. f. Full length of copy room table is often used. g. Large table needed for opening up large plans + add workstation with computer. END. May 7, 2019 - Page 224 of 344 90 BENCHMARK ROAD SUITE 207 PO BOX 5300 AVON, CO 81620 970/949-5200 FAX 949-5205 7 JUN 27, 2018 Public Works Staff Interviews Streets and Parks Department Interview Notes Interviewees: Charlie Turnbull, Hawkeye Flaherty, Hanna Sorenson, Blaine Palmer, Rick Gregory and Sam Sandoval By: Chris and Mark/VMDA RE: Master Plan Update Staff Interviews with Streets and Parks Department Priorities: The following are the top 3 priorities identified by Staff 1. Streets and Parks Building Expansion 2. Frontage Road Turn-Lane and Improvements 3. Snow Dump/Storage Expansion and Site Utility Upgrades Streets Staff Leaders: Charlie Turnbull, Street Superintendent Sam Sandoval Jim Hervert Hawkeye Flaherty Parks, Flowers and Mowing Staff Leaders: Rick Gregory, Mow Crew Hanna Sorenson, Flowers Blaine Palmer, Irrigation Overview of Streets and Parks Department 1. Streets reports the following general operations and needs: a. Streets manage all the Town Vehicles b. Need Flammable Cabinets + rolling equipment c. Need Pull-Through bays for larger equipment that is double and triple stacked and to avoid beating up the Walls and Shop Doors and blocks out Employee Parking d. Need 24’ Overhead Doors for big Equipment, Plows and Buses e. Need area for torch to cut bolts and chains f. Shop needs their own dedicated welding area within their space g. Need a new home for secure Tools Cage with Room for Small Tools h. Moving Inventory back and forth causes 8 hours/Week in wasted time (need more storage) which at $40/HR x 400 Hours = $160,000/YR. May 7, 2019 - Page 225 of 344 2. Parks reports the following general operations and needs: a. Overall the Parks area needs to double in size. b. Work Benches and Parts Storage areas are needed c. Need Landscape Office for 5 people with 2 computers with - 1 dedicated to Irrigation Systems d. More Tool Storage area is needed. e. Need Cabinets for Flammables and Chemicals. f. A new Hotsie is needed just inside OH Door. g. A Pull-Through Bay is needed. h. Need storage area for Valve Boxes and Tubing currently stored in Greenhouse. i. Currently have about 100 SF and will need 300-400 SF for Irrigation Parts Room. j. The Greenhouse size works for Landscape if currently shared storage is moved. k. An Asset Management Plan is needed with Input Plan for Job Work Orders. l. Staff needs to have designated work space. m. The existing Lunch Area needs expanding with more Kitchen space and needs to be more organized with more ‘policing’ of clutter, trash and clean-up. Also need Check-In & Check-Out Station and Lockers within this space. There are too many people in the Lunch Area for its size. n. Air Quality is very bad in the Lunch Area and gets diesel fumes leaked into the area. o. Gym Uses are requested for Transit, Administration and Housing and estimate about 200 users. Wellness Benefits will assist in Employee retention rate which is important with 305 full time employees and another 200 for seasonal workers. p. Would like to have Foosball, Pool Table, Computer Stations for work with 8-12 Cubicles q. Housing and Shops could be mutually exclusive - shining lights from Snow Dump could offend Housing in the Shops area. r. Administration needs more parking. Other General Staff Comments 1. More maintenance area with more doors is needed 2. Pieces of equipment are crowded out with too much Storage in Shops area 3. Hawkeye is not sure about 5’-0” clear between Maintenance Bays 4. John King current list of all the vehicles 5. Extend the existing Employee Parking for 19 people 6. 50 parking spaces are needed for Streets, Buses and Fleet Maintenance 7. Try pushing new Parking into the north hillside 8. The 3-Door Shed across from Greenhouse is used by everybody, mostly Streets 9. North Storage Bins are stuffed too deep and packed too much causing wasted time in moving inventory around 10. The 2 shorter Storage Bins are for trash bags 11. Another Storage Bin is full of Holiday lights for Rick beard 12. Two smaller Storage Bins are for Electrician 13. Need Cold Storage for Tires long items and Canopy Tents 14. Permanent spot for manure, cooked compost, topsoil, cooking compost and mulch. Compost must have access to ground and with Back-Hoe/Loader access. Cooking compost is double with a barricade of silo cinder 15. Impound lot needs to be greatly reduced into a non-strategic area and does not have to be a ‘drive-through’. The (death) Jeep needs to stay in perpetuity. May 7, 2019 - Page 226 of 344 16. 50% more Snow Dump Area is needed to be wider and deeper for more snow cats and other machinery and to avoid Snow Dump at the power lines 17. Mini-Excavator is needed 18. Better Sweeper Clean-Out Area is needed as this is a daily event. They need water so all the debris comes out. The Clean-Out Area needs to be enclosed like the bus area . a. Bus Wash Bay works – 6 hours a day b. This does not work to wash tractor trailer – they don’t like the heavy equipment in there. c. Wash daily one or two times a day 15 -20 minutes 4-6 hours a day d. How do you clean-out the collection system for this? The bus wash one is shoveled out by hand. Access clean-out with loader – much like the vaults. 19. Old Greenhouse has exceeded its useful life and has become a ‘catch-all’ and should be removed. Blaine will now have a Part Room for Irrigation system parts. 20. Irrigation is about 12 x 8 – Blaine 200-300 feet 21. Upstairs stuff goes to die, cannot be very safe – it’s a catch all – it would be better to trash. 22. Extend snow dump to west. 23. Rick would like additional storage area of 80 SQ FT + one car which is a better way to store stuff so this should probably be increased to 120 to 140 SF. 24. Storage for mowers, weed whackers and things like that are stored for limited access to a more secure area. 25. One Irrigation Vehicle parks inside with all the other equipment around the Vehicle. Two Riding Mowers in Landscaping Double-Bay with pull through load and unload. It takes four days to mow and whip. 26. Shop Expansion will likely move Maintenance and remove items out of Greenhouse. 27. Hannah would be better off and Greenhouse could work for Winter Storage for her without 3rd Party Storage. 28. Lighting in Shops is terrible for lumens foot candles, head lamps, etc. and needs upgrades for safety and close work. 29. Fleet Maintenance Bay Lighting is OK. 30. Also enhance Lighting in Public Works Bay. 31. Diesel Exhaust System in Shops needs to be refurbished. END. May 7, 2019 - Page 227 of 344 90 BENCHMARK ROAD SUITE 207 PO BOX 5300 AVON, CO 81620 970/949-5200 FAX 949-5205 7 JUN 26, 2018 Public Works Staff Interviews Facilities Maintenance Department Interview Notes Interviewees: Randy Guzik, Facilities Maintenance Supervisor Adam Johnson, Electrical Supervisor Donald Gallegos, Master Carpenter By: Mark Donaldson/VMDA RE: Master Plan Update Staff Interviews with Building Maintenance Department General Maintenance Building Department Notes The Facilities Maintenance Department manages and maintains most Town of Vail properties (32+) along with snow melt maintenance with a Staff of 15-16 people. About 10 people work out of the ‘concrete cavern’ in the Vail Village Parking Structure and about 5-6 people work out of the Electrical and Carpentry Bays at Public Works. This group needs personal car parking for 12 each day as well as truck parking that could be 2 deep tandem parking on site. 1. Randy’s Level 2, Southside Village Parking Structure Work Space is cramped with about 10 people and is short on actual Office area and Computer Stations. It is difficult for 10 people to work and interact efficiently in such small quarters. This Work Space also has vehicle parking within the Work Space at night due to ongoing vehicle parking shortages. With the above limitations and no expansion potential of this Work Space, some Staff will need to move to the Public Works site within a couple of years. Staff parking is also tight at Public Works. We will review the Village Parking Structure Work Space prior to finalizing this report. 2. The Public Works areas include the following and experience tight Staff parking on site: Carpentry currently occupies a full Bay with a partial mezzanine on a south bay with carpentry equipment, tools, building materials with Office Space behind the existing Landscape Bay as well as about half of another bay currently used for new outdoor furniture storage. Electrical currently occupies a full Bay with mezzanine on a north bay and has some outside storage for Street Light Poles and concrete bases. The office within the Bay is ample and organized for the on-site Staff. The balance of the Bay is also well-organized with clear and secure access to the inventory of Electrical parts, components and materials. May 7, 2019 - Page 228 of 344 Randy Guzik, Facilities Maintenance Supervisor 1. The Village location, though tight, allows good response time and access to Vail Village and other Town properties for maintenance and service work. However, about 3-4 years hence, Facilities Maintenance will need a new full Bay at Public Works for growth & operations. The following equipment and vehicles exist at this location: a. 5 Trucks + need 1 new Truck b. Skidster c. Sweeper d. Sweeper e. Plumbing Supplies f. Drill Press g. Small Office with a single computer station used by 10 guys (more computers and less paper is needed) + need a new office for Randy/Supervisor h. Pumps, Motors, Piping, PVC and Wood Products i. Need their own Restroom within the Village Structure j. Additionally they will need a ‘low-boy’ trailer (and a place to store the trailer) to deliver Sweeper to the new Parking Structure on the north frontage road due to no maintenance space being provided in the Parking Structure design. 2. Randy and about 9 other staff conduct their weekly staff meetings in the Village Parking Structure Breakroom. 2-3 of these staff members work night shifts. 3. Temporary storage and staging areas are needed frequently by various Public Works groups as they tend to poach and cross-store materials within one others areas when overflow storage and staging occurs. For example the new Lions Head Welcome Center furniture is now stored in part of the Bay next to Carpentry and Streets stores their ‘sniper’ plus catch-all furniture, etc. in the Village Structure Bay. Similarly the old Greenhouse on the Public Works site has summer benches, filter barriers and other goods stored. It does seem that some ‘stored items’ get forgotten and take up space without further use. The 20 year vision is there will be growth required for more buildings to maintain, more people, parking and equipment within the Department to meet those maintenance requirements. Adam Johnson, Electrical Supervisor 1. Adam and two other Staff members (Electrician and Helper) handle the current work load with 1 additional Electrical Staff member added in the foreseeable future for this north Electrical Bay at Public Works. This Bay with a partial mezzanine is deemed adequate due to organization and accessibility of parts and inventory. 2. Additional and organized Outdoor Cold Storage is needed for 60+ Light Fixture Heads, 60-80 Poles and 20-30 concrete bases, some of which currently take up valuable indoor area. The Poles should be stored horizontally on 3 outdoor storage racks with 5 racks high; the Fixture Heads should be stored on shelves and the concrete bases stored on grade along with other outside cold storage. Ideally this cold storage will be proximate to the north Electrical bay. 3. The outdoor storage bins do not work as well as a more accessible storage shed would be. May 7, 2019 - Page 229 of 344 4. 3 existing vehicles are stored/used on and off-site. 1 new Bucket Truck is needed to be used by Streets and for Building Maintenance to clean street light fixtures more often. Donald Gallegos, Master Carpenter 1. Donald’s existing work bay at the south side of Public Works is about 25’ x 60’ plus about a 15’ x 15’ finishing room as well as a partial mezzanine above, all used for storage and various carpentry tools, equipment, planer, table saw(s), materials storage (12’ long 2x4s, 4x4s, 6x4s, 10x10s, 12x12s, Plywood, boards, etc.) along with office and miscellaneous storage. 2. This work bay also houses a utility truck and seasonal vehicle stored indoors. 3. The existing ventilation within Carpentry should be maintained or enhanced for air quality. 4. Based on the need for a 2 table saws (1 for wood & 1 for aluminum), possible carpentry spray paint booth, sandblaster for signs and a new restroom it appears that 1.5 to 2 full bays may be needed to fully accommodate all operations and storage requirements. Facilities Maintenance Commentary on Public Works Wellness & Break Room 1. Common Wellness Center Needs: a. Would likely be used and hour before and/or after work shift by PW staff. b. Suggest 10-12 pieces of work out equipment including weights, treadmill, etc. c. Restroom 2. Common Break Room: a. Air Conditioning as well as improved ventilation b. Additional space for larger events (150-200 people) c. Larger more diverse Kitchen and possibly BBQ Grilles d. Serve as multi-purpose Commons Areas and Safety and other Programs, Conferences and seasonal staff meetings END. May 7, 2019 - Page 230 of 344 90 BENCHMARK ROAD SUITE 207 PO BOX 5300 AVON, CO 81620 970/949-5200 FAX 949-5205 7 JUN 6, 2018 Public Works Staff Interviews John A. King, Facilities Manager Interview Notes Interviewee: John King, Facilities Maintenance Manager By: Mark & Chris/VMDA RE: Master Plan Update Staff Interview 1. Master Plan Update Priorities: a. Streets and Parks Building Expansion – 1st Priority b. Frontage Road Turn Lane and Improvements c. Snow Dump/Storage Expansion and Site Utilities Upgrades 2. Interviewees: a. Facilities: 2 meetings (22 total with about 10-15 in Parking Structure) 1. John King, Facilities Manager (to be interviewed separately and last) 2. Randy Guzlik – Building Maintenance Supervisor (Works in Parking Structure) 3. Adam Johnson – Electrical Supervisor 4. Donald Gallegos – Master Carpenter b. Streets & Parks/Flowers/Mowing: 1 Meeting (35 in winter & 55-60 in summer) A. Charlie Turnbull B. Sam Sandoval C. Hawkeye Flaherty – signs this is not full time D. Hanna Sorensen - Flowers A. Rick Gregory – Mow Crew B. Blaine Palmer – Irrigation c. Fleet Maintenance: 1 Meeting (12 year round) A. Todd Scholl, Manager (soon to be Retired) B. Sean Heade, likely Manager successor C. Jeff Darnell, Parts, Shipping/Receiving May 7, 2019 - Page 231 of 344 d. Transit: 1 Meeting (50 summer – 100 winter) A. Mike Rose – Parking Supervisor Bus Breakroom B. Jordan Winters C. Ed Hanson – Transit D. John Sheehan e. Administration (11 in winter 15 in summer) A. Greg Hall, Director Public Works B. Tom Kassmel, Town Engineer C. Susie Hervert, General Services Administrator D. Janeil Turnbull, Office Manager/Custodial Supervisor John King, Facilities Maintenance Manager Comments/Direction: 1. Second Level of Shops – Break Room, Charlie and John’s (FM) Office, Add Locker Room Upstairs – keep these together. 2. Randy has himself, Adam Electrical Supervisor and Donald Master Carpenter 3. Training Room upstairs to be expanded for larger groups 4. Fleet Maintenance – single Restroom with Urinal and Toilet - Streets guys use/need more 5. John manages Town of Vail facilities all over town – Dobson, Golf Course, Gymnastic, Center, Park Restrooms, etc. 6. Randy manages most of the Buildings and has staff of about 10 people that operate out of the parking structure + 5-6 at Public Works. Their Staff Meetings occur in parking structure once a week 7. Donald needs more space and larger bay with planer and more room for storage of materials, etc. 8. Parking onsite at Village Parking and at Public Works is lacking – how much more do you need? Parking plows outside blocks winter parking to some degree and should be alleviated in favor of protecting such Town assets indoors. 9. In theory the new space will accommodate all of street space projected needs 10. The old streets will become carpentry and landscape operations 11. John may prefer to be downstairs – discuss further after all Staff Interviews 12. Could the upstairs be employee housing and relocate Break Room/Multi-Purpose area? Maybe upstairs over existing shops could be housing – each of these add parking and places housing near industrial noise and light1. 13. Snow storage does not have a dual use. May 7, 2019 - Page 232 of 344 14. Some of Streets is in the Bus Barn 15. Guess that Streets is 120 x 60 = 7,200 SF expanded to about 10,000 SF – keep circulation at back of building. 16. Pushing back Building toward the mountain? 17. Walking lanes inside Streets could be larger for egress corridors. 18. Foot Prints behind Admin Building – Solar + Employee Housing 19. Electrical or Sign Shop could go somewhere else; Streets facilities need to stay on site. 20. Fleet Break Room by themselves 21. Transit Break Room by themselves – Transit Office mostly they do not work out of here. This space is mostly ok. 22. Buses go out in waves – Goes 4 -6 each east to west 23. Driver, when shift is over, the driver cleans and washes it and puts is away for the night. Alternately they switch drivers with the next person. 24. 100 Cars/Day drive into Public Works today. 25. About half the Buzzard Park residents work on site. 26. Target Residents for additional housing on site would be for seasonal workers – Bus Drivers and Landscape. END. May 7, 2019 - Page 233 of 344 90 BENCHMARK ROAD SUITE 207 PO BOX 5300 AVON, CO 81620 970/949-5200 FAX 949-5205 7 JUN 28, 2018 Public Works Staff Interviews Transit Department Interview Notes Interviewees: Mike Rose, Transportation Manager Jordan Winters, Bus Supervisor By: Mark/VMDA RE: Master Plan Update Staff Interviews with Transit Department General Transit Department Notes This Department consists of about 75 people including “on-call personnel” and manages 34 Buses today (2 of which are temporary). The Buses will grow by 5 or 6 Buses to become 40+ by the best estimate and includes in-town and outlying routes. The outlying Bus Routes operate with 3 Buses in 10 minute loops. Currently Electric Buses are used on the shorter in-town routes and the Diesel Buses are used for the outlying routes. Transit needs about 10 additional parking spaces for employees on this site. A current challenge within Transit area is the Streets Department storing End Dumps, Blades, Snow Removal Equipment in 3 Bays which is intended for Transit Storage of 6 Buses, which should then be sufficient for the Transit Department. 1. Bus charging overnight will be needed for 12 Buses and on up to 40+ Buses as e-Buses overtake the Diesel fuel Buses. 2. The Heating System in the Bus Bays does not provide adequate heat and should be studied along with energy conservation efforts for loss of Bus Bay heat when large overhead doors are open. See narrative directly below. 3. Possible quick-action, vinyl overhead doors with vinyl windows could be installed at Bus Bays and at Wash Bay/Service areas to keep environmental heat in the Bus Bays & Vacuum/Service areas (in front of Wash Bay). The existing sectional overhead doors would be retained for security and opened in the morning and closed at night. During the work day, the vinyl doors would operate on a electric eye to open and close rapidly when a vehicle approaches and/or departs from one of these bays. 4. The open wall areas in and around the Vacuum/Service areas before the Wash Bay should be fully enclosed to allow more efficient usage and to protect from winter elements. May 7, 2019 - Page 234 of 344 5. Due to Compressed Air Braking Systems for the Buses that are slow to start in cold weather, they run the Diesel Bus engines indoors with exhaust systems piped to the exterior without tempered make-up air. This causes major heat loss from the Bus Bays as well as excess diesel fuel consumption. A large air compressor is proposed to be on a timer overnight to pre-pressurize the diesel brakes to reduce fuel consumption, reduce the indoor idle time and to reduce heat loss from Bus Bays in concert with possible quick-acting vinyl overhead doors. 6. The overall notion of Transit is to reduce their carbon footprint in as many logical ways that can demonstrate a reasonable and efficient payback period. 7. The Fueling Station at the east end of the Bus Bays is shared with Fleet Maintenance and all Public Works vehicles and including Police and Fire Departments. A DEF (Diesel Exhaust Fuel) Fueling Station is needed to operate in concert with the other fuel types. The Fueling Station needs better lighting and more efficiency to serve vehicles faster at peak hours of fueling. Either more fuel storage or more frequent fuel deliveries will be needed in the future. 8. A storage area is needed for bulk cleaning supplies. 9. Unfortunately the roof of the primary Bus Bay Building is not vented for a ‘cold roof’ and slopes down over the south-facing overhead doors causing ice formations at door thresholds as well as ongoing snow removal maintenance and ice fall hazards. This will be studied along with expansion concepts. 10. Shop Security: There are too many unauthorized personnel who have access to the valuable tools, parts, etc. within the Transit Department. Cameras are needed along with a prioritized keying system for specific areas where some personnel are working alone at night. 11. It was noted that 5’-10’ more Bus turning area from departing Buses heading out the south doors is needed which could further impact parking. To that end it was observed that a few feet could be gained on the south edge of the property in enough areas to accommodate more Bus turning as well as additional employee parking. This could include 3-4’ high retaining walls to expand the surface areas along a lot of the south side of the property. 12. Mike offered a planning concept to build behind the length of the Bus & Fleet Maintenance Bays to allow most or all of the requisite equipment, buses and other vehicles to be covered in winter conditions while each Department functions normally with the expansion. It provides for driving lanes within the new structure as well as a one-way drive behind the new structure from west to east to complete the driving lane around the property free-flowing and efficient. This will be explored in our Master Plan Concepts. END. May 7, 2019 - Page 235 of 344 90 BENCHMARK ROAD SUITE 207 PO BOX 5300 AVON, CO 81620 970/949-5200 FAX 949-5205 7 JUN 27, 2018 Public Works Staff Interviews Fleet Maintenance Department Interview Notes Interviewees: Jeff Darnell, Building Maintenance Supervisor Fleet Manager Todd Scholl, Building Maintenance Supervisor Fleet Manager (Retired) Sean Heade, Parts, Shipping & Receiving Purchasing & Administrative Specialist By: Mark & Chris/VMDA RE: Master Plan Update Staff Interviews with Fleet Maintenance Department General Fleet Maintenance Department Notes The Fleet Maintenance Department manages and maintains all Town of Vail Buses, vehicles and equipment with a Staff of about 12 people and need about 12 parking spaces each day along with requisite truck loading and loading for the volume of receiving from freight carriers and redistribution to other departments around Town. They manage their parts purchasing and warehousing along with managing the Shipping & Receiving for most if not all Town Departments, which may be characterized as ‘Centralized Purchasing’. The Parts & Shipping areas include Administration/Office for the Department which is adequate. Their ‘winter hours’ are 19 hours from 5:00am to Midnight. Their ‘summer hours’ are 12.5 hours from 5:00am to 5:30pm. They no longer perform engine rebuilds (they now pull and replace engines) but do all other Mechanical Work and Maintenance as well as Body Work, which has maintains a back-log of work scheduled. These Maintenance services for the Town vehicles are expected to be quick. 1. The town-wide Shipping & Receiving has been a default operation due to convenience and needs an additional 150-200 SF so as to allow the Fleet Maintenance Parts Inventory to remain secure and available to only authorized Fleet Maintenance personnel. These shipped goods received and redistributed are town-wide and wide ranging in size and volume and include janitorial supplies along with other high volume dispensable products for the Town. According to Greg Hall consideration should be given to “How can the Town expand Centralized Purchasing to serve the entire Town?” 2. The notion for expansion and inclusion of the items noted above is proposed to be by knocking out the non-bearing CMU wall between Parts & Streets and expand to the west. Removal of stairs in this area would be acceptable. May 7, 2019 - Page 236 of 344 3. The Fleet Wash Bay (in front of the Vehicle Wash Bay also includes a Welding Bay. 4. Buses are brought in at night for maintenance for a quick turn-around. 5. No additional ‘Pull-Through Bays’ are needed by Fleet Maintenance; existing is adequate. 6. Improved lighting is needed in the existing Wash Bay; the Hotsie is still used along with Storage by Public Works. 7. Their single existing Restroom (lavatory & toilet) is overused as it currently includes use by the Streets guys. A 2nd Unisex Restroom is needed adjacent to the existing that includes lavatory, toilet and urinal to mitigate the current overuse. Fleet Maintenance Lockers are adequate. The male/female ratio is about 10:1. Showers do not get used so are not needed for consideration. Create a new janitorial area with water to the west of locker room as part of parts room expansion to make room for new bathroom. 8. Space and accommodation for additional Bulk Oil Storage is needed beyond the existing single 250 gallon & two 125 gallon tanks. This will require plumbing of 5 new overhead hose reels per bulk tank. 9. A single new Parallelogram Lift (about $100,000 plus installation) is needed (to lift Fire Trucks) in addition to the 2 existing lifts. 10. As e-Buses are planned for arrival in about 2 years new Electric Charges will be needed in the Maintenance Bays. A new Generator (440A, 3-Phase, 100 Amps per charge) will also be needed to charge Buses when Holy Cross Electric experiences power outages and possible blackouts, from time to time. They need to know “what all electric vehicles will mean to their future operations, equipment, training, etc. 11. The Fleet Maintenance Break Room is independent of the larger Break Room within the facility and is in need of a new refrigerator/freezer and a bit of reorganizing for more efficient use throughout the work days. 12. Fleet Maintenance does not see the need for a Work Out/Wellness Area for their Staff. END. May 7, 2019 - Page 237 of 344 90 BENCHMARK ROAD SUITE 207 PO BOX 5300 AVON, CO 81620 970/949-5200 FAX 949-5205 7 JUN 26, 2018 Public Works Staff Interviews Kristen Bertuglia, Environmental Sustainability Manager Interview Notes Interviewee: Kristen Bertuglia, Environmental Sustainability Manager By: Mark & Chris/VMDA RE: Master Plan Update Staff Interview General Discussion The Public Works Department along with the Town plans to include sustainability improvements and upgrades in concert with the 20 Year Master Plan Update for the Public Works Department. Kristen and her staff including Mark Hoblitzell (who wrote grant for Buses and electric battery storage locations) and Peter Wadden (storm water quality control/filters) are available to assist and consult with our Master Plan Update Team regarding community solar generated power, storm water quality control and other sustainability options for the Public Works site. This assistance includes introduction to and collaboration with energy vendors, community system designers and funding mechanisms including Holy Cross Electric Association to join the Team. Discussion of Current Sustainability Options: Kristen shared the results of the Town Event Truck that has been outfitted with a 2.5 KW (2 panels) system, which can produce 2 KW/Hour for each panel. 1. Put excess Electric Power into the Grid to reduce carbon emissions 2. Battery Bank on site (Yellowstone Park Service Buffalo Ranch is a good example of large battery bank storage in remote area.) Battery Banks can shave the peak usage loads for a 24 hour cycle, though the batteries themselves may be difficult to procure. Battery back-up banks are essential for buses particularly when power outages occur. 3. Bus Kilowatts per space needs to be developed by vendors/suppliers 4. New Flyer, Prottera, and Gillig are potential vendor options 5. 1.4 miles per KW seems to be the current standard for these buses (Estimated 650 x 32 - 20,800 KW for just the buses) 6. Power Purchase Agreement (“PPA”) would allow Holy Cross Electric to buy our excess solar generated power at an agreed upon rate. Discussion of Solar Power Generated: 1. Typical Solar Panel = 4’ x 8’ for 1 KWH/Day or 30 KWH/MO/Panel 2. 4 KW needs 28 SQ Meters of Roof May 7, 2019 - Page 238 of 344 3. 4,000 SQ/MT/Acre = 500 KW per acre 4. 3,500 KW Panels System maximum x 850 KWH/YR = 2,975,000 KWH x .1 = $290,000/YR or $24,000/MO in electricity generated 5. The 20% rule does not exist for Towns – cap for Terra PPA (Power Purchase Agreement) 6. Publics Works Department uses about $26,000/YR or 30,500 KWH (This does not include Storage, Admin or Buzzard Park Apartments) 7. “Build Grant” may include Storage – “Lonal Grant” for $500,000 E-Bus Grant 8. Bus Costs – 500,000 for diesel / verse $750,000.00 9. Big Horn Sheep habitat area will prevent ground mounted solar panels in some of our site areas. Roof Top panels are preferred except where we are able to make use of ground mounted solar so if possible to put on the roof, this is better than putting it on the ground. Potential Community Consultants/Providers: 1. Sunsense Solar 2. Active Energies Solar, LLC 3. Solar City (could be devolving with Tesla) 4. Holy Cross Electric Association Action Items for Environmental Sustainability Manager: In closing, the Master Plan Update Team is requesting assistance from the Environmental Sustainability group in the following aspects of support: 1. Procurement of Consultant and Community Solar Vendor to provide assessments of current and future usage for the PW site. 2. Preparation of benefit analysis for new water quality standards for waste and storm water for the PW site. 3. Procurement of Consultant to assess solar and battery storage applications compatible with the Bus products being purchased for the Town in 2020. 4. Assistance with waste diversion/recycle for the PW site. END. May 7, 2019 - Page 239 of 344 L0 BENCHMARK ROAD SUITE 207 PO BOX 5300 AVON, CO 81620 970/949-5200 FAX 949-5205 7 AUG 2, 2018 George Ruther Interview, Director of Housing Interview Notes Interviewee: George Ruther, Director of Housing By: Chris and Mark/VMDA Re: Public Works Master Plan Update vis-à-vis Housing Needs General Housing Department Notes for Public Works Site The following site planning, project funding and housing development possibilities and strategies were discussed along with George referencing and providing a copy of the 2018 Workforce Survey Report: A. Partner with a Housing Developer that is not necessarily with the Town of Vail to build open employee housing. Funding can be from a variety of sources. The following are known housing project statistics with interesting partnerships, funding sources and ownership patterns. 1. Lions Ridge Apartments (Previously Timber Ridge Apartments) were developed on Town owned land with private developer to reduce Town risk and to get it built. They turned away from the I-70 corridor for sound attenuation. Parking for this project was an average of 1.4 vs 2 average parking spaces/unit. The cost of 114 Units all in for the 3-stories of wood frame construction with surface parking was $27MM exclusive of land cost on 5.24 acres. Low 600 to 900 SQ FT one and two bedrooms units with minimal offsite improvement costs. 2. Buzzard Park was developed by the Town on Town owned land. 3. Public/Private Partnerships can be productive with a variety of business plans based on who owns land, how long the developer manages for profit and length of time to turn back over to the Town. 4. First Chair Apartments in Lions Head was developed by VRI on their own land. Parking for this project was an average of less than 1 parking space per unit. 5. Vail Commons was built on Town owned land by private developer with commercial interests to offset infrastructure costs. May 7, 2019 - Page 240 of 344 6. The Boarding House Telluride, CO has 14 to 16 Rooms with more common “everything space” and has been well-received by the seasonal resident employees. 7. 6 West Project in Edwards, CO is a modular housing project set for delivery in OCT/ NOV 2018 and includes a Community Center, Commercial Kitchen, a Movie Room and Fitness Area with indoor and limited outdoor spaces, hence the amenities. 8. With a more progressive Town Council who is “not doing business as usual” it may be possible to develop new zoning and community ‘rules’ that are outside the proverbial box: a. We do not have the option or the luxury of NOT building housing on the Public Works site, b. Increasing and optimizing density by downsizing housing units, c. Future housing cannot be for sale and must be rented for seasonal, FTE and transitional housing, d. Town of Vail housing must be designed to “fit the needs” in each instance. 9. Are Solar Energy Systems a “Project Expense” OR does its annual performance justify the expense? There may be ‘pushback’ and must be able to justify the financial payback. 10. Challenge previous assumptions e.g. “Family with kids and pets” (NYC style to fill a small niche) with non-traditional thinking. Housing mixes and styles of living will be explored, based on Seasonal and FTE Staff housing needs. 11. Vail Health Center has lost all but 20% of their parking spaces. The remaining parking spaces are now for critical need patients. They now use shuttles to manage parking during construction for three years. Maybe it should be permanent leading to a potential reduction in parking spaces for some types of work force housing? 12. Site access is a challenge to residents without conflict with industrial operations and bus traffic in concert with long daily hours of Public Works operations. 13. Housing on the Public Works Site: How do we build and justify the housing with ongoing municipal expenses to help control long term costs of housing to the Town? 14. Public Works Master Planning Assumptions & Review of Opportunities: a. Existing Administration Building may need to either be demolished and/or moved to allow more housing at east end of site. As a 5,000 SF Administration area for limited population of staff is not the best use of the existing building footprint. b. What are some opportunities that don’t exist today, that may be available in the future? Who knows, maybe land values will become high enough to accommodate a below-grade parking. c. Utilize non-traditional approaches to the Public Works Master Plan Development. d. Parking can either occur beneath the restored wildlife corridor or the wildlife corridor can be displaced locally. The East Vail Parcel Critical Range goes from East Vail to May 7, 2019 - Page 241 of 344 the Public Works Site and may be altered over time. e. This is one the last chunks of land left so this might be the best place for housing. f. Optimize Land Use because single story structures do not work on such valuable housing sites, particularly in this situation. END. May 7, 2019 - Page 242 of 344 L0 BENCHMARK ROAD SUITE 207 PO BOX 5300 AVON, CO 81620 970/949-5200 FAX 949-5205 7 AUG 2, 2018 Ron Braden Interview Notes Interviewee: Ron Braden, Information Services Director By: Chris and Mark/VMDA Re: Public Works Master Plan Update vis-à-vis Housing Needs General Notes for Information Technology 1. Fiber Optics (and Cellular Towers) resides at the Public Works site and it comes into the Administration Building. The Fiber was developed here around 1997-98. 2. Fiber then goes to a closet in the middle of the Bus Barn and also to the upper level of the Facilities Building. Such Equipment Closets need to be about 4’ x 6’. The new Fiber now goes back to the Village Transportation Center. 3. The new fiber would be in the Public Works Administration Building and come down Frontage Road and through Public Works site. 4. With Master Plan 20-Year Update, new fiber will then go back to the Municipal Complex. The Fiber currently in place is pre-2000 and is old because it wears out. We cannot do 10 Gig on the fiber as it only has 6 strands. When one strand is bad, so we are down to 5 strands. 5. A 288 count single mode fiber in 2” conduit would provide enough capacity for Housing and Public Works upgrades. 6. State of the Art Facilities should be provided for internet/social media/etc. for Buzzard Park which is the highest usage access point in town. 7. Cabling to the Buildings is cost neutral. There is a primary fiber feed to each building. Copper has a limit of 300 feet with typically 3 drops to each jack in the building. 8. IT Fiber comes to site, cellular carrier on site Crown Castle and these cannot move along with the equipment shed at the Southwest corner. Private Fiber is going out there and Century Link Fiber goes out there, we need to know where those are at. Cellular towers use fiber from Century Link. 9. Leonard Sandoval at Public Works should have plans from 2014 for routing. May 7, 2019 - Page 243 of 344 10. CDOT Fiber runs along 1 70 to the Overhead 177.4 then over the berm to Public Works 11. Century Link Fiber on site – no Comcast fiber 12. Town of Vail Fiber must keep the line of sight to the Golf Course area. 13. New Data Center at West Vail Fire Station may get put into Public Works (800 SF). 14. “Meet Me Center” may be in Vail as well. The room at Public Works does not meet requirements of 600 SF which is a timing issue. END. May 7, 2019 - Page 244 of 344 L0 BENCHMARK ROAD SUITE 207 PO BOX 5300 AVON, CO 81620 970/949-5200 FAX 949-5205 7 AUG 30, 2018 Greg Clifton, Town Manager Interview Notes By: Mark/VMDA Re: Public Works Master Plan Update The following major issues were discussed regarding the Town needs for the Public Works Site Re- Development capacity, project funding and most particularly housing strategies and solar energy applications. The site capacity is also intended to accommodate additional storage and some operational needs from the Vail Recreation District and Fire and Police Departments. These items are critical to address the long-term needs of the Public Works and Transportation Department and to facilitate collaborative Town efforts for ongoing Housing Development and Utility Grade Solar infrastructure. Housing Development and Utility Grade Solar Infrastructure Needs This Master Plan Update is being embraced by Council and is in the hopper to budget with the understanding that the project must have a visible strategy for significant additional housing development and long term solar energy solutions. It is critical to address and offset the Public Works site energy needs in concert with offsetting energy consumption for Town Snow-Melt Systems in order to live up to our commitment of becoming a sustainable community. 1. Discussion Points for Housing Development Needs: a. Housing is intended to be for the exclusive use of Town Employees. b. We must look way ahead and beyond our current housing needs. c. Though not ideal we need to retain the Buzzard Park Housing for the foreseeable future. d. We need to provide a variety of housing types for Town Employees with tenure. e. Bunker and Dormitory style housing works for seasonal employees and some singles; it appears we may need to provide some housing to accommodate some kids and pets. f. Live-Work Housing must be identified and included among the future housing types. May 7, 2019 - Page 245 of 344 g. In general the Town is losing younger employees after 2-3 years. Therefore new and creative Housing Types are needed to assist in facilitation of employee retention. h. Council is currently targeting Buy-Down Programs, Grants and Credits for entry level and seasonal employees. i. The Public Works Housing component will be among and a strategic part of the “1,000 new units in 10 years commitment” made by the Town. j. Due to the increased Housing, a new Transit Stop will be needed at the Public Works site. k. Town Manager and Housing Director are simpatico with the responsible reduction of cars relative to the sizes and types of housing units l. The recent Telluride, CO Public Works Housing Development project has proven to be successful though it had critics throughout the public review process for combining housing with buses and snow plows. 2. Discussion Points for Utility Grade Solar Infrastructure Needs: a. Utility Grade Solar Infrastructure is needed to provide the offset costs for Public Works site needs as well as for Town Snow-Melt Systems. This directive is intended to bring Vail into the future as a more and more sustainable community as expansions of solar applications continue through the duration of this Master Plan Update and beyond. b. The Town Snow-Melt issue and strategy will continue to be a lightning rod between the Council and Community. c. Holy Cross Energy is the target for our Utility Grade Solar Infrastructure partner and has the leadership, desire and commitment to be a strong partner. Their forward movement, diversity and expanded services toward offsetting traditional power consumption are clear. HCE’s mission statement is “to provide safe, reliable, affordable and sustainable energy and services that improve the quality of life for our members and their communities.” d. We will consider solar installations at roof tops, ground and free-standing mounted structures and other solar applications as each new and/or remodeled structure evolves. The applications at Public Works Buildings will likely serve their needs directly while other installations on site over time will address Town Snow-Melt and other Town utility offsets. Each step of new and/ or remodel development of structures and site development features will be analyzed for “where does it make sense?” e. Kristen and Mark with the Town’s Environmental Sustainability Department will be assisting in these evaluations of “how much energy for how many dollars”. f. The Town will seek collaborative partnerships (HCE), Grants and Credits in these ongoing and sequential Solar System Developments to dove-tail with the phases of development produced from the execution of this Master Plan Update. END. May 7, 2019 - Page 246 of 344 L0 BENCHMARK ROAD SUITE 207 PO BOX 5300 AVON, CO 81620 970/949-5200 FAX 949-5205 7 SEP 10, 2018 Chief of Police Dwight Henninger Interview Notes By: Mark/VMDA Re: Public Works Master Plan Update The Vail Police Department was founded about 52 years ago and has grown to a Staff of about 27 in the 911 Regional Call Center plus about 40 with all other Vail Police Staff. Chief of Police Dwight Henninger is also the De-Facto Town Emergency Management Director. It is expected the 65 will grow to about 70 within 10 years with another 5-6 temporary Police Staff. There is one full week of Police Officer Training twice a year. All Vail Police Officers are required to live within 45 minutes to insure response time. Current Vail Police interaction with Public Works includes Fuel, Wash and Maintenance of Vail Police Vehicles along with the PW Impound Yard (which could be narrower and longer and be reduced and does not need to be a ‘pull-through’ yard. Vail Police Needs at Public Works Site 1. Mobile Communications Unit that is about 40’ and needs to be stored in a tempered space due to $100K in communications and electronic equipment being inside. This regional asset is currently stored at the West Vail Fire Station and needs to be relocated for Fire usage. 2. Temporary indoor Storage for a vehicle that needs to be impounded until a Search Warrant may be issued. This could be done in the Paint Booth if it meets the standards for security. 3. Rescue Vehicle (58,000 pounds) Storage that currently resides at the Avon Public Works Facility on a temporary basis. 4. Need secure Storage Lockers within Fleet Maintenance to secure vehicle Police Gear while being maintained and serviced. 5. Emergency Community Needs: Under emergency circumstances significant storage for drinking water, diesel and other fuels will be needed along with an Emergency Power Generator. In these times, Bus dependency for transportation could address emergency situations. The emergency power supply would allow water and fuel to be pumped without interruption. Police Staff Housing Discussion The existing Buzzard Park Apartments have only minimal sound attenuation at Party Walls and is a problem with various ‘shift-workers’ that are trying to sleep while Public Works activities are in full operation. Vail Police Staff housing does need to include kids and pets. END. May 7, 2019 - Page 247 of 344 L0 BENCHMARK ROAD SUITE 207 PO BOX 5300 AVON, CO 81620 970/949-5200 FAX 949-5205 7 SEP 10, 2018 Vail Fire Chief Interview Interview Notes Interviewees: Mark Novak, Fire Chief By: Mark/VMDA Re: Public Works Master Plan Update vis-à-vis Vail Fire Department Needs Discussion of Vail Fire Department Needs at Public Works The interesting question is: “What does the state of firefighting look like in 20 years?” The response is equally interesting and provides insight into the day-to-day activities of Fire personnel: “Better and safer (new and remodel) buildings will be constructed via improved building products and technologies along with safer and more stringent Fire, Life Safety and Building Codes.” Vail Fire personnel train continuously and provide an image and message of safety to the community that includes emergency medical, public awareness and continuous training as well as full response to all alarms. Surprisingly, Vail Fire personnel spend about 4% of their time each year fighting fires. Their Target Arrival Time at a scene is 4 minutes (240 seconds) and is critical to meeting community expectations. (This is due in part to the fact that when fires do occur, fire growth is more rapid, the temperature is hotter and the products of combustion are more toxic than when a fire occurs in a “legacy” building. Employee retention at Vail Fire is a huge need. About 35% of Vail Fire personnel live in the Denver and the front-range area and commute for their work days in Vail. This long-distance living is also growing into Buena Vista, Salida, Eagle and Gypsum CO. Vail Fire feels the attraction to future staff housing needs would include a functional home with personal storage and parking for mostly young families. The following Public Works Site needs were discussed: 1. Vail Dispatch based in Vail Police Department has a Mobile Communications Unit that is about 40’ in length and is a shared regional resource/asset. This MCU is currently stored at West Vail Fire Station as it needs to be stored in a tempered environment due to containing about $100,000 in value of communications equipment. The storage bay needed at Public Works would be about 14’ x 48’. May 7, 2019 - Page 248 of 344 Vail Fire needs their bay that the MCU is stored in for other Fire purposes. 2. Vail Fire has the original 30’ long, old Ford cab-over Fire Pumper Truck that is also stored outdoors at Public Works. The idea is that this vintage truck may be restored as a part of Vail Fire’s history. The storage bay needed at Public Works would be about 14’ x 36’. 3. A 50’ wide x 300’ long concrete or asphalt surface for a combination of Fire Hose Testing and Extrication Training Area. Such Staff Training operations currently take place for a few days each, twice a year. This area would also need a Fire Hydrant and would be staged with 3 Fire Engines and an SUV on-site during these Staff Training Operations. An additional need could include a Staff Training for Smoke Rooms, etc. (this is not intended to be a ‘live burn center’). Some more detail is needed to understand if this need would also be compatible with the ‘50’ x 300’ training pad’ for expanded capabilities. In summary, Vail Fire feels their opportunities at the Public Works site would be beneficial and cooperative for all beyond their fuel, wash and maintenance of their vehicle assets at Public Works, as follows: 1. Better quality housing for some segments of Vail Fire personnel 2. Storage and Training opportunities beyond existing capabilities 3. Would collectively assist in employee retention. Additional input was provided regarding possible alternatives for consideration the current snow removal, trucking and snow dump/storage at Public Works, as follows: 1. Yes, increase the snow dump/storage volume by 50% while also staging a large blower to stack the snow higher and away from the electric power lines. 2. In lieu of trucking snow removal to Public Works, perhaps consider converting over time to using rotary plows that would blow the snow out of rights-of-way onto private front yards. This is a huge paradigm shift and would require community input but could, over time, free up the Snow Dump/Storage site for yet more housing, should the circumstances prevail. END. May 7, 2019 - Page 249 of 344 90 BENCHMARK ROAD SUITE 207 PO BOX 5300 AVON, CO 81620 970/949-5200 FAX 949-5205 7 SEP 4, 2018 Vail Recreation District Interview Interview Notes Interviewees: Mike Ortiz, Executive Director and Scott O’Connell, Director of Operations By: Mark/VMDA Re: Public Works Master Plan Update vis-à-vis Vail Recreation District Storage Needs Discussion of Needs and Objectives for VRD The Ford Park area is considered the VRD Base Camp. All their Golf Carts and vehicles are serviced at Public Works. About 95% of the VRD Shipping and Receiving comes direct to the VRD Golf Clubhouse. Mike and Scott described the need for centralized storage for the specific uses of “Sports Storage” and “Athletic Field #6 Storage” (refer to attachment provided by Scott and Mike) which is a relatively small portion of their overall storage in and around the Golf Course, Lower Bench of Ford Park and others described in the noted attachment. This specific storage is requested at the Public Works site. The current storage facilities for these items causes truck traffic and loading/unloading operations at the lower Bench of Ford Park, which is in conflict with the heavy pedestrian users of the Ford Park area. Additionally at the Public Works site they need vehicle storage for 5 Ford F250 Trucks and a single 20’ Trailer. These vehicles are responsible for serving the remote needs of 4 or so VRD Sporting Events each year such as bike, whitewater and running races that occur in and around Eagle County. This will free up parking and traffic at Ford Park which is now used by VRD and works against the eventual outcome of “making Ford Park vehicle free”. Additionally, the storage of 2 Fairway Mowers is needed at the Public Works site in the winter. Their General Objectives are three-fold: 1. EFFICIENCY: Centralized Storage at Public Works for Sports and Athletic Field #6 Storage would allow more spacious and organized storage whereby inventory is readily available for exiting to events and returning these items directly after the events. This will cause more efficiency in critical personnel time than working out of the somewhat scattered and over- stuffed areas of current storage facilities to supply these events. May 7, 2019 - Page 250 of 344 This storage can also be ‘tempered’ as opposed to ‘cold’ storage which is unsafe for much of the equipment. The facility can also include overhead garage doors for direct loading and unloading as well as a mezzanine for lighter weight goods and equipment to maximize the volume and types of storage needs. 2. SECURITY: For the Storage requested at Public Works, there can be compartmentalized and secure bays in divided and lockable cages, therefore minimizing loss of equipment and sports gear. 3. SAFETY: VRD Storage areas are accessed every day of the year. By reducing vehicular and truck traffic and eliminating loading and unloading in the Ford Park area, visitor and pedestrian traffic will be safer. Many of the staff that conducts these operations are volunteers that understand less about truck maneuvers and loading/unloading than full-time staff. With the Storage Needs met at the Public Works industrial site the loading and unloading operations can be performed directly and safely with proper warehousing/storage access and design with racks and floor mounted containers. The Staff of VRD feels that these opportunities at the Public Works site can allow for better growth, more efficiency in these areas and for accessibility and safety while improving Town assets. END. May 7, 2019 - Page 251 of 344 Vail Recreation District 2018 Storage Content Golf Maintenance Public Works Golf Equipment 2-Trucks in Winter Snow removal equipment Trailer in Summer Parks and Golf Shed Chemicals (Haz Mat Containers) Fertilizers Sports Storage Shop tools/small engine eqipment Lower Bench- Mechanical equipment and parts- Auto & Truck parts Homestead-All Race Equipment Uniforms Bike Tents Arches Mobile Irrigation equipment and supplies Running Tables Chairs Paints Whitewater Signs Cones Golf Course Accessories/Small Irrigation parts Nordic Flags Garbage Cans Flamable Cabinet Weights for Sports Fencing Water Jugs Ramp for Kyyaks Oils & Lubricants podiums Potato Celler- Co-Ed Bathroom has Janitorial Baseball Equipment Tennis Nets A-Frames and Safety Barriers Old truss for Start/Finish Golf Nordic Scaffolding Race Equipment & Fat Bike Skis Snowshoes Basketball backboards and ring (adj heights) Volleyball Tiller Summer Summer Tires #16 Golf Yard Storage Shared Tractor Sports fencing (PVC Material) Go-Pro uses SOS Exterior Storage Shed VSSC Winter/Summer Pink Vail Golf Equipment EC School Irrigation Material Aerator/Slicer Parts Hand Tools Spreader Parts Driving Range nets Trailer-winter Greens Covers Snow Fencing Tennis Administratio+G34:G86n Drainage Supplies Youth Soccer Equipment Signage Golf/Nordic Uniforms Brutus All Equipment that can not be frozen Crumb Rubber Electronics and timing equipment Gatorage Concentrate Main Pump House Catch All Admin-Sports Golf Equipment Janitorial-winter only Turf Covers Roofing Material Ford Park Sports Center Fertilization Material Prizes, Swag, cups (bag stuffing equipment) Umpire Closet Old Pump House Promoters Office Course Asscessories Safety Netting Benches, bike racks Batting screens, bases, all softball eqipment, umpire uniforms Upstairs Signage weights for goals May 7, 2019 - Page 252 of 344 Retaining Wall East End T-Post Taj Water Tubs 2-Bay xtra deep Garage Interior and Exterior Goals (soccer/lacrosse) Turf drag conditioners Red Sandstone sweeper Basket ball, volleyball and soccer programming Winter Specific race equipment equipment Mowers x2 Volleyball nets and systems for quick setup Mowing equipment Referee stand 3-Utility vehicles Small Soccer goals Field Prep equipment, paint & painters Pickleball nets and accessories Washer Irrigation parts Eagle Vail Fields Janitorial supplies Sports Job Box small employee area (microwave and Fridge) Back pack sprayers and chemicals gas and flamable cabinet Homestake Peak hand tools Designated Cage Sports Center-Safety and Soccer Netting Coordinate Club usage and provide storage Sideline Tarps Youth Basketball, volleyball nets Futsol, small sided soccer Adult Flag Football Gypsum (Gunion Property) 2-Utility Carts Trailer Storage (Not our land and difficult to access when needed) Job Box Hand Tools Athletic Field #6 HSP Garage Corn Hole Gators Safety Netting Misc outdoor equipment Tournament garbage cans and recycling cans hoses, painters, PVC goods Volleyball nets and equipment Field Mower 2018 Rugby posts Volleyball Tiller Utility Cart Pickleball Fertilizer and seed Janitorial Liquid Chemicals Court Maintenance Equpment Shower Area- Nets and Windscreens Janitorial closet and storage (backstock) Rugby storage(grills and tables) refridgerator Portable goals and pads (1/3 of all storage in winter) Hand tools Upper Level- box paint plus 5 gallon paint Tennis Nets and windscreens (Tennis Center and Booth Falls) Pickleball nets Exterior- Summertime x2 dumpsters (trash and recycle) sand/top dress material Rugby sleds Becomes a "catch all" for general public disposing of trash material Volleyball grill goes indoors in winter May 7, 2019 - Page 253 of 344 May 7, 2019 - Page 254 of 344 May 7, 2019 - Page 255 of 344 PUBLIC WORKS MASTER PLAN 6.3 Engineering Reports 1. Electrical 2. Mechanical 3. Structural 4. Traffic 5. Geotechnical May 7, 2019 - Page 256 of 344 aec Architectural Engineering Consultants, Inc. Mechanical, Electrical, & Lighting Design Services An Office with LEED TTMM Accredited Professionals 40801 US Hwy 6 & 24,Suite 214,Eagle-Vail, CO 81620 Post Office Box 8489,Avon, CO 81620 phone: 970-748-8520 email: stan@aec-vail.com:www.aec-vail.com Mr. Victor Mark Donaldson & Chris Juergens August 29, 2018 Victor Mark Donaldson Architects 0090 West Benchmark Road, Ste 207 Avon, CO 81620 Reference: TOV Maintenance Administration Redevelopment Electrical Site Observation AEC #18030 Dear Mark & Chris, We are providing the following electrical site observation to review what existing electrical systems are in place at the TOV Maintenance Administration buildings. Executive Summary This is an electrical site observation completed by Stanton Humphries with Architectural Engineering Consultants walking through with Adam Johnson, TOV Public Works. We are providing observations and comments for future rework, remodeling and additions to the buildings and site. The primary observations are, I. Overhead pole utility power is routed around the north and west portions of the property. The power poles and utility transformers are located up the mountainside. Services to the buildings are adequate. It would be recommended to set utility transformers closer to the buildings and provide better utility access to transformers for maintenance and replacement in case of emergency. II. Internal building electrical distribution is adequate throughout the Administration and Maintenance Buildings. Any opportunity to rework the existing incoming distribution and replace some of power distribution panels within the Maintenance Building should be pursued. Emergency power distribution is limited to a generator dedicated to the fleet fuel pumps. III. Interior lighting at both buildings is primarily fluorescent lights with retrofit LED lamping. At the bus barn new LED lighting with motion controls has been installed. Lighting throughout the facilities are adequate. Lighting controls are primarily on/off switches with some motion control. IV. Exterior lighting at both buildings is primarily wall and pole mounted fixtures with retrofit LED lamping. These fixtures are not cut off type and would not be considered Dark Sky compliant. Lighting controls are traditional photocell and timeclock controls. May 7, 2019 - Page 257 of 344 TOV Maintenance Administration Redevelopment Electrical Site Observation Page 2 of 7 August 29, 2018 Electrical Site Observation: Met with Adam Johnson, TOV Public Works to walk through the site on Wednesday 8/8/18. I. Utility Transformers and Incoming Services: Adam and I walked the perimeter of the property to review the existing services in place. The utility has a set of overhead power pole lines run directly north of the property, up the mountainside, and at the west end of the property turning towards the south. These power lines feed the following transformers. 1. At the northeast corner of the property, up the mountainside, the utility has two transformers, one transformer feeding the TOV Administration Building and the second transformer feeding the housing directly north and east of the Administration Building. The underground incoming service to the Administrative Building is a 200 amp 120/208V 3P service fed with 250 MCM aluminum feeders. The transformer is approximately 250’ away from the building. 2. Directly north of the Maintenance Building, up the mountainside, the utility has a pad mounted transformer fed from the utility poles. The service for the maintenance building is routed directly from this transformer down the mountainside into an electrical manhole outside of the building, then into the main electrical room. The service size is a 930 amps 277/480V 3P service fed with 3 sets of 500 MCM aluminum feeders. The transformer is approximately 275’ from the building. 3. Directly west of the AT&T cell tower a third transformer feeds the cell tower and the TOV storage shed (“3 door shed”) that is located towards the west end of the site. The service size is approximately 100 amps 120/208V 3P. The power panel set here feeds loads at the shed, exterior lighting and some block heater receptacles. Utility transformers at northwest corner of property. View from 2nd utility transformer feeding the These feed the Admin building and housing. Maintenance building. May 7, 2019 - Page 258 of 344 TOV Maintenance Administration Redevelopment Electrical Site Observation Page 3 of 7 August 29, 2018 It’s unusual to have transformers located away from commercial properties. We normally locate transformers as close to the buildings as possible to minimize voltage drop. Utilities also have a policy to have ready access to their utility transformers incase replacement or maintenance is required. The existing utility transformer locations are not readily accessible, there’s a rough jeep trail providing access. II. Internal Building Electrical Distribution: The Administration Building meter and main disconnect are located near the center of the north side of the building. The 200 amp 120/208V 3P disconnect has a short run of wire to the interior main power panel. The main power panel distributes to two other sub panels. The service and power distribution are adequate, the power panels are in fair to good condition. Administration Building incoming Administration Building Main service CTs and Main Disconnect Power Panel. May 7, 2019 - Page 259 of 344 TOV Maintenance Administration Redevelopment Electrical Site Observation Page 4 of 7 August 29, 2018 The Maintenance Building meter and main distribution center are located towards the west end of the building. The main electrical room at this location has a CT cabinet with splices feeding two 800 amp main distribution panels. One main distribution panel is in the main electrical room and feeds the greenhouse, two trash compactors and one unidentified load. The second distribution panel has three main switches, 400/3 barn boiler room, 400/3 Welding, 400/3 Old Gutter. Maintenance Building incoming Maintenance Building Main Distribution service splice at CTs Panel, one of two. These main distribution panels feed the power panels throughout the Maintenance Building. Most panels are in fair shape, some poor and in need of replacement. The panels are located as far as 500’ when you’ve run to the other end of the building where the fleet fueling station is. There would be a concern for voltage drop when running this long of a distance. May 7, 2019 - Page 260 of 344 TOV Maintenance Administration Redevelopment Electrical Site Observation Page 5 of 7 August 29, 2018 The incoming service is not heavily loaded. During any new construction any opportunity to improve the main distribution at the incoming service, add a service at the far end of the building and replace existing panels during new construction should be pursued. There is one small generator set at the east end of the building to provide emergency backup power for the fuel pumps. Maintenance Building old gutter and disconnects Maintenance Building typical power panel May 7, 2019 - Page 261 of 344 TOV Maintenance Administration Redevelopment Electrical Site Observation Page 6 of 7 August 29, 2018 III. Interior Lighting: Interior lighting throughout the Administration and Maintenance Buildings are primarily a variety of fluorescent fixtures that have been retrofit with LED lamps. At the Bus Barn, east part of the Maintenance Building, new LED fixtures with motion control has been installed. Lighting control is primarily on/off switches with some lighting controlled with motion sensors. Lighting is adequate throughout the buildings. Maintenance and Admin Building typical Maintenance Building industrial Fluorescent fixture retrofit with LEDs Fluorescent fixture retrofit with LEDs Bus storage area LED lighting with motion sensor control. May 7, 2019 - Page 262 of 344 TOV Maintenance Administration Redevelopment Electrical Site Observation Page 7 of 7 August 29, 2018 IV. Exterior Lighting: Exterior lighting at the Administration and Maintenance Buildings are pole and wall mounted area fixtures that are retrofitted with LED lamps. These fixtures are not cut off type and would not be considered Dark Sky compliant. These lights are controlled through traditional photocell and timeclocks. Pole mounted LED fixtures at Site Wall Mounted retrofit LED Stanton O. Humphries, PE May 7, 2019 - Page 263 of 344 8/30/18 TOV Public Works – Mechanical Site Summary Page 1 of 1 PO BOX 8610 • AVON, CO 81620 • Telephone 970-845-7910 Fax 970-845-7522 • E-mail drader@raderengineering.com 8/30/18 Mark Donaldson Victor Mark Donaldson Architects Box 5300 Avon, CO 81620 markd@vmda.com RE: Town of Vail Public Works and Transportation Maintenance Facility Mechanical Site Summary Vail, Colorado REI Job No: 18027.00 Dear Mark, Please refer to the attached drawing (M-1 Mechanical Site Summary) for a summary of the existing gas, sewer, and water load requirements for the site. These estimates are based on our site observations, as well as evaluation of existing drawings for the various buildings. Note that no drawings were available for the Employee Housing Building. Also, note that the gas tabulation for the Bus Maintenance Facility includes the future 23,000 CFM make-up air unit for the Paint Booth, which has been designed, but not yet installed. The values contained on M-1 can be used by the utility companies and/or civil engineers for site utility capacity evaluations. Contact me with any questions or comments. Regards, Bryan J. Houle, PE Attachments: M-1 Mechanical Site Summary May 7, 2019 - Page 264 of 344 EMPLOYEE HOUSINGBUS MAINTENANCEGREENHOUSEADMINISTRATIONBUILDINGFIRE SPRINKLERGASSEWEREMPLOYEE HOUSINGBUS MAINTENANCEADMINISTRATIONGREENHOUSEMBHCFHDFU'sWSFU'sGPMDOMESTIC WATER8,63010,02460274565080490311182252366013132114848234413TOTALS10,78512,69131428580DES. GPMHOSE GPM-150560--100500-MBHWSFUGPMDFUCFHBTU/H x 1000WATER SUPPLY FIXTURE UNITGALLONS PER MINUTEDRAINAGE FIXTURE UNITCUBIC FEET PER HOURHAZARD-LIGHTEXTRA-May 7, 2019 - Page 265 of 344 Page 1 of 2 MEMORANDUM TO: Mark Donaldson FROM: Greg Schroeder DATE: February 18, 2019 SUBJ: Vail Public Works – Traffic Status – INTERNAL DESIGN TEAM MEMO, NOT FOR AGENCY SUBMISSION This memorandum summarizes the status of the traffic engineering investigation to date. Traffic Counts: Turning Movement Counts (TMCs) were taken at the intersection of South Frontage Road and Vail Valley Drive/Elkhorn Drive on December 13, 2018. Counts were performed from 6:30am to 8:30am (morning) and from 3:00pm to 5:00pm (evening). A copy of the count data is included. South Frontage Road: South Frontage Road is a roadway under CDOT jurisdiction and is classified as F-R per the CDOT State Highway Access Code (SHAC). The posted speed limit is 45mph, and the Town and CDOT do have variable speed limit signs in the vicinity that do change the speed limit during events. Auxiliary Turn Lanes: Per the SHAC, auxiliary turn lanes are triggered based upon traffic volumes, safety and operational conditions. The threshold for an eastbound left turn deceleration lane at the S. Frontage Road and Elkhorn Drive intersection is 10 vehicles per hour (vph) or greater. The threshold for a westbound right turn deceleration lane is 25vph or greater. The threshold for a southbound right turn acceleration lane is 50vph or greater. Per the existing traffic counts, there were 11vph during the morning and 13vph during the evening for the eastbound left turns. Therefore, the existing volumes warrant an eastbound left turn deceleration lane based upon existing conditions. The lane needs to be 435’ long, which includes a 13.5:1 taper segment. For the westbound right turn lane, there were 1vph during the morning and 2vph during the during the evening for the westbound right turns. These existing volumes do not trigger a right turn deceleration lane. For the southbound right turn lane, there were 18vph during the morning and 26vph during the during the evening for the southbound right turns. These existing volumes do not trigger a southbound right turn acceleration lane. The southbound left acceleration lane may be warranted by safety and operational concerns. Based upon the low turning movement volumes, this lane is not warranted. However, operational changes, substantial turn volume addition, and/or future accident rates may warrant this lane in the future. CDOT Access Permit: CDOT requires that an access permit be submitted when an access will be increased by 20% of its volume, if there is a change of land use, or if there are identified safety problems. The existing volume of Elkhorn Drive per the December counts is 32vph for the morning and 47vph for the evening. Based upon these volumes, an increase of greater than 6vph would trigger the 20% threshold for the submittal for an Access Permit. INTERNAL DESIGN TEAM MEMO NOT FOR AGENCY SUBMISSIONMay 7, 2019 - Page 280 of 344 Page 2 of 2 Turn Lane Construction Timing: Based upon the existing volumes, an eastbound left turn deceleration lane is warranted now. However, the requirement for the timing of construction of a turn lane will be when an access permit is submitted. This could be when the 20% threshold is triggered or earlier. Additional Capacity on Site: The public works facility is proposed be replaced with a larger structure, but is not anticipated to increase traffic volumes, as the additional structure size will allow many of the onsite vehicles to be parked inside of a garage rather than in a parking lot. We understand that the overall vehicle trips will not change per the Town’s operational plans. These operational specifics should be discussed with CDOT, as typically CDOT looks at the facility’s building and yard size as its metric for the determination of trip generation. Additionally, they will require an anticipated Year 2040 public works operations which are likely to increase over time. Future Phases: 4 total phases have been identified, as listed below: Phase Description Approximate Traffic Volume Increase Anticipated Improvements Needed * 1 Construct new public works facility No Net increase in Traffic Construct Eastbound Left Turn Deceleration Lane 2 Add 12-24 new housing units Additional 5 to 8vph for 12 units Additional 9 to 14vph for 24 units None 3 Add 40 more housing units Additional 13 to 20vph for 40 units Construct Southbound Right Acceleration Lane or Mini Roundabout 4 Add 56 more housing units (80 new units, and removal of 24 units) Additional 18 to 27vph for 56 units None * These anticipated improvements are for planning purposes only. A final CDOT traffic analysis is required to validate these findings. Trip Generation Rates: For the purpose of this memorandum, two different trip generation rates were utilized.  Traffic turning movement counts were conducted at the Timber Ridge and Lions Ridge Apartments on December 1, 2018. A derived rate was utilized based upon the number of housing units and the traffic volumes. These rates represent the lower of the ranges shown above.  National rates from the ITE Trip Generation Manual, 10th Edition1 were used to estimate the traffic volumes for the proposed housing units. These rates represent the higher of the ranges shown above. Next Steps: The improvements described above are considered preliminary and are subject to the completion of a final CDOT traffic analysis. McDowell Engineering can complete the phase d traffic study upon a final phased plan. 1 ITE (Institute of Transportation Engineers) Trip Generation Manual, 10th Edition, 2017 INTERNAL DESIGN TEAM MEMO NOT FOR AGENCY SUBMISSIONMay 7, 2019 - Page 281 of 344 Intersection:Location:Traffic Data Collection Date: Weather: Car Trk Bus Ped Bik Car Trk Bus Ped Bik Car Trk Bus Ped Bik Car Trk Bus Ped Bik Car Trk Bus Ped Bik Car Trk Bus Ped Bik Car Trk Bus Ped Bik Car Trk Bus Ped Bik Car Trk Bus Ped Bik Car Trk Bus Ped Bik Car Trk Bus Ped Bik Car Trk Bus Ped Bik6:30 AM300000100040000 000006100010000 000000000010000 0000000000200006:45 AM300105200021000 100004100000000 000000000000000 0000000000700007:00 AM3200011100000000 000006100000000 100000000020000 0000000000110007:15 AM520009200050000 200007100000000 100000100020000 0000000000220007:30 AM2100014100080000 1000012200000000 400000000001000 0000000000340007:45 AM0000032200051000 3000027000010000 410000100020000 0000000000330008:00 AM6000037200020000 2000047100000000 300000000010000 0100000000020008:15 AM200009100052000 2000040100000000 410000000010000 000000000030000Total24501011712000314000 110000149800020000 1720000200091000 01000000002112000Peak Hour Total101000926000203000 80000126400010000 1520000100041000 010000000099000Peak Hour Total 11 vph0 pph 98 vph0 pph 23 vph0 pph 8 vph0 pph 130 vph0 pph 1 vph0 pph 17 vph0 pph 1 vph0 pph 5 vph0 pph 1 vph0 pph 0 vph0 pph 18 vph0 pphvphpphpph%Vail Valley Drive Elkhorn DriveTimeLeft Thru Right Left Thru Right Left ThruEastbound Westbound Northbound SouthboundRight Left Thru RightTotal Peak Hour Vehicle Traffic at Intersection313S. Frontage Road & Elkhorn/Vail Valley DriveVail, COThursday, December 13, 2018Clear, ColdS Frontage RoadS Frontage RoadPeak Hour Factor0.75Total Peak Hour Peds/Bikes at Intersection0Total Peak Hour Traffic (All Modes) at Intersection313Percentage Peak Hour Trucks at Intersection8.9%2398118118011715130Peak Hour Data (Cars,Trucks, & Buses)00000000Peak Hour Pedestrian Data000000000000Peak Hour Bicycle DataVicinity MapWeekday AM May 7, 2019 - Page 282 of 344 Intersection:Location:Traffic Data Collection Date: Weather: Car Trk Bus Ped Bik Car Trk Bus Ped Bik Car Trk Bus Ped Bik Car Trk Bus Ped Bik Car Trk Bus Ped Bik Car Trk Bus Ped Bik Car Trk Bus Ped Bik Car Trk Bus Ped Bik Car Trk Bus Ped Bik Car Trk Bus Ped Bik Car Trk Bus Ped Bik Car Trk Bus Ped Bik3:00 PM4000018100050000 4000035100020000 810000000030000 1000000000100203:15 PM5001021100080000 4000019200010000 600000000000000 0000010000900003:30 PM30000321000111000 3000013100020000 14100000000140000 0000000000800003:45 PM50000232000100000 1000022100000000 1100000000030000 1000000000900004:00 PM3000023100060000 1000032300000000 500001000041000 1000000000100004:15 PM11010191000170000 6000017200000000 1100000000050000 1000002000710004:30 PM20000131000100000 1000015100000000 1510000100050000 0000001000310004:45 PM3000017100020000 4000024100010000 2700000200000000 100000100010000Total2610201669000691000 2400001771200060000 97300013000341000 5000014000392020Peak Hour Total121010975000441000 11000084700020000 41100010000261000 3000002000251000Peak Hour Total 13 vph1 pph 102 vph0 pph 45 vph0 pph 11 vph0 pph 91 vph0 pph 2 vph0 pph 42 vph0 pph 1 vph0 pph 27 vph0 pph 3 vph0 pph 2 vph0 pph 26 vph0 pphvphpphpph%S. Frontage Road & Elkhorn/Vail Valley DriveVail, COThursday, December 13, 2018Clear, ColdS Frontage RoadS Frontage RoadVail Valley DriveElkhorn DriveEastboundWestboundNorthboundSouthboundTotal Peak Hour Vehicle Traffic at Intersection365TimeLeft Thru Right Left Thru Right Left Thru Right Left Thru RightPeak Hour Factor0.88Total Peak Hour Peds/Bikes at Intersection1Total Peak Hour Traffic (All Modes) at Intersection366Percentage Peak Hour Trucks at Intersection5.2%451021311226234212791Peak Hour Data (Cars,Trucks, & Buses)01000000Peak Hour Pedestrian Data000000000000Peak Hour Bicycle DataVicinity MapWeekday PMMay 7, 2019 - Page 283 of 344 5020 County Road 154 Glenwood Springs, CO 81601 Phone: (970) 945-7988 Fax: (970) 945-8454 Email: hpkglenwood@kumarusa.com Office Locations: Parker, Glenwood Springs, and Silverthorne, Colorado GEOLOGIC HAZARDS REVIEW PROPOSED TOWN OF VAIL PUBLIC WORKS FACILITY DEVELOPMENT 1309 ELKHORN DRIVE, VAIL EAGLE COUNTY, COLORADO PROJECT NO. 18-7-606 NOVEMBER 6, 2018 PREPARED FOR: VICTOR MARK DONALDSON ARCHITECTS ATTN: MARK DONALDSON P.O. BOX 5300 AVON, COLORADO 81657 markd@vmda.com May 7, 2019 - Page 284 of 344 Project No. 18-7-606 TABLE OF CONTENTS PURPOSE AND SCOPE OF STUDY ....................................................................................... - 1 - PROPOSED DEVELOPMENT.............................................................................................. - 1 - SITE CONDITIONS ................................................................................................................... - 1 - PROJECT AREA GEOLOGY ................................................................................................... - 2 - GEOLOGIC HAZARDS ASSESSMENT .................................................................................. - 3 - RECOGNITION ..................................................................................................................... - 4 - IDENTIFICATION................................................................................................................. - 4 - EVALUATION....................................................................................................................... - 4 - Rockfall Source Zone .......................................................................................................... - 5 - Rockfall Paths ..................................................................................................................... - 5 - Rockfall Runout Zone .......................................................................................................... - 6 - CRSP MODELING ................................................................................................................ - 6 - Model Input Information ..................................................................................................... - 7 - Model Output Information .................................................................................................. - 7 - ROCKFALL RISK EVALUATION ...................................................................................... - 8 - ROCKFALL MITIGATION CONCEPTS ................................................................................. - 8 - RECOMMENDATIONS .......................................................................................................... - 10 - LIMITATIONS ......................................................................................................................... - 10 - REFERENCES ......................................................................................................................... - 11 - FIGURE 1 – PROJECT SITE LOCATION FIGURE 2 – ROCKFALL MATERIALS AND ZONES FIGURE 3 – PROJECT AREA GEOLOGY FIGURE 4 – SITE PLAN May 7, 2019 - Page 285 of 344 Project No. 18-7-606 PURPOSE AND SCOPE OF STUDY This report presents the findings of a geologic hazards review of the proposed development of the Town of Vail Public Works Facility, 1309 Elkhorn Drive, Vail, Eagle County, Colorado. The purpose of our study was to assess the potential impacts of geologic hazards on the proposed development at the project site. The study was conducted in accordance with our proposal for geological engineering services to Victor Mark Donaldson Architects dated September 26, 2018. A field reconnaissance of the project site was made on October 3, 2018 to observe the geologic conditions and collect information on the potential geologic hazards present at the project site. In addition, we have reviewed relevant published geologic information and looked at aerial photographs of the project area. Colorado Rockfall Simulation Program (CRSP) analysis was performed to assess potential rockfall paths, velocities, energies, and bounce heights for mitigation design. This report summarizes the information developed by this study, describes our evaluations, and presents our findings. PROPOSED DEVELOPMENT The proposed development is in the preliminary design phase. Our understanding is that the existing Town of Vail Public Works facility will be remodeled and additions made to the north side of the building. It is proposed that the existing cut slope on the north side of the parking/drive area to the north of the existing building will be modified and the cut extended into the hillside to create additional space in the parking area. The existing snow dump area is proposed to be expanded to the west. SITE CONDITIONS The project site consists of developed and vacant land located at 1301 Elkhorn Drive, north of Interstate 70, at the southern base of the Vail valley side. The project site is made up of two parcels of land covering a combined area of 20.96 acres. The White River National Forest borders the site to the north. The site is just north of Interstate 70 as shown on Figure 1 and about 1 mile east-northeast of Vail Town Center. Elkhorn Drive ends within the property. Steep May 7, 2019 - Page 286 of 344 - 2 - Project No. 18-7-606 slopes of the Vail valley side rise to the north. An old ditch/berm feature and un-maintained two-track road follows the north property line above the existing cut slope. The site lies mostly on gently sloping terrain down to the south at the transition to the higher elevation south-facing, steep valley side. The proposed development site lies at an elevation of between around 8,260 and 8,340 feet. The source zones of potential rockfall at the site lie at an elevation of between around 8,630 and 8,860 feet. The source zones of potential rockfall are within the White River National Forest boundary. The existing topography is depicted by the three-dimensional surface on Figure 2. The slope across the proposed development site is about 2 to 5 percent in the lower parking and existing building area and around 50 percent in the existing cut slope area. To the north of the project site, directly above the proposed development area, the south-facing valley side has a fairly uniform slope of about 65 percent. Vegetation on the south-facing valley side is native grass, cactus, and scrub oak. Vegetation in the debris fan area consists of native grass and weeds with scattered scrub oak, and scattered sage brush. The old ditch/berm feature does not appear to be maintained. The ditch/berm structure is currently relatively free of debris. Scattered rocks of up to 2½ feet in diameter are present along the entire ditch/berm. PROJECT AREA GEOLOGY The main geologic features in the project area are shown on Figure 3. This map is based on regional mapping by Kellogg and Others (2003) published by the United States Geological Survey. The project site lies along the axis of the Laramide-age north-south trending Spraddle Creek Fold. Formation rock in the area consists of the Pennsylvanian-age Minturn Formation middle member (Pmm), the Robinson Limestone Member (Pmr), and the lower member (Pml). The lower member consists of arkosic conglomerate, sandstone, siltstone, and shale that is pinkish- gray to grayish-brown. The Robinson Limestone Member is a fossiliferous medium to thick bedded marine limestone interbedded with light tan arkosic pebbly sandstones, siltstones, and shales. The middle member consists of arkosic conglomerate, sandstone, siltstone, and shale that is pinkish-gray to grayish-brown. The bedding dip of the formation rock in the vicinity of the May 7, 2019 - Page 287 of 344 - 3 - Project No. 18-7-606 project site is variable and ranges from around 20 to 25 degrees toward the east to 40 to 60 degrees toward the west (Kellogg and Others, 2003). Surficial deposits in the area include upper Pleistocene-age Pinedale glacial till (Qtp), middle Pleistocene-age Bull Lake glacial till (Qtb), and recent landslide deposits (Qlsy). The Pinedale glacial till consists of sub-angular to sub-rounded gneiss cobbles and boulders in a light tan sandy matrix that is unsorted and unstratified. The Bull Lake glacial till consists of material similar to that of the Pinedale till but also contains sandstone, conglomerate, or limestone cobbles and boulders derived from the Minturn Formation. The recent landslide deposits consist of debris deposited by recent landslides that is unstratified and unsorted. The landslide to the northeast of the project site is active and is a deep rotational slide with shallow soil slumping near the surface (Kellogg and Others, 2003). Kellogg and Others (2003) also state that rockfall is a geologic hazard in portions of the quadrangle, especially in areas below steep slopes and cliffs formed by the Robinson Limestone Member of the Minturn Formation. The recognized rockfall deposits described by Kellogg and Others (2003) can be observed on this site. The slopes above the property where these processes initiate have measured slope angles ranging from 60 to 100 percent. Heavy rains at this location can be accompanied by rockfall. Rockfall deposits were observed adjacent to and on the property. GEOLOGIC HAZARDS ASSESSMENT Geologic hazards potentially impacting the project site consist of rockfall, debris flow and potentially unstable slopes. Rockfall from the outcrops above the site on the valley side appears to be moderate to high risk. There is a small debris basin and associated channel upslope of the east part of the proposed development, north of the existing berm. The existing berm/channel outlets along the western edge of the existing Public Works office building. The potential for unstable slopes appears to be low to moderate and mainly at the existing cut slope to the north of the existing parking/roadway area. We should review the grading plans for the project once they May 7, 2019 - Page 288 of 344 - 4 - Project No. 18-7-606 have been developed and perform additional stability and rockfall analyses as needed for the areas of proposed new development. RECOGNITION There is evidence of a rockfall hazard at the property. This hazard involves loose rocks along the slope rising above the property to the north and fractured blocks of Minturn Formation exposed in cliff faces and ridges above the site. Evidence of the extent of the hazard within the property may have been obscured by the existing development. We reviewed historic aerial photographs of the property dating back to 1999, the oldest aerial photographs readily available for the site. Several rocks were found in the area along the existing berm and un-maintained two-track road to the north of the existing cut slope. These rocks ranged in size from around 1 to 4 feet in all dimensions and mainly consisted of angular limestones and sandstones of the Minturn Formation. IDENTIFICATION The majority of the rockfall evident adjacent to the property comes from rolling and bounding loose rock. The initiation force may be a combination of loss of support for the loose rock due to precipitation events, freeze thaw cycles, chemical weathering (disintegration of the rock mass), and plant and animal influences. Wind also may be a contributing factor. Other rockfall may result from planer or toppling failures within the large rock masses with open fractures. Based upon the apparent erosion of soil supporting loose rock during heavy rainfall, destabilization of the loose rock could occur during times of high precipitation. EVALUATION Evaluation of the project site for rockfall included field observations, terrain analysis, aerial photograph interpretation, and rockfall simulation modeling using the Colorado Rockfall Simulation Program (Crsp3D version 2012.12.12.23.37). The evaluation focused on three zones defined within the area. These included: 1. Rockfall Source Zone 2. Rockfall Paths 3. Rockfall Runout Zone May 7, 2019 - Page 289 of 344 - 5 - Project No. 18-7-606 A map showing potential rockfall hazard areas is presented in Figure 2. The potential hazard consists of a rockfall source zone, a rockfall runout zone, and an area of potential rockfall paths between the source zone and the runout zone. The project site is located in the potential runout zone as shown on Figure 1. Rockfall Source Zone The majority of rocks presently posing a hazard to the proposed development are located at the rock outcrop located approximately 560 feet up the slope and along the ridge to the northwest of the proposed development area about 400 to 1000 feet up the slope. The source zones are primarily intact sandstone, conglomerate, and limestone that exhibit varying degrees of weathering and fractures. There are loose rocks littering the slope below the outcrops that have rolled to their present location. In our opinion, most of these lower, loose rocks do not pose a significant rockfall hazard. This is due to their lower location on the slope. It is unlikely that these lower, loose rocks will develop significant kinetic energy should they roll down the slope. The exception to this is the loose rocks in the vicinity of the outcrops that can be dislodged and are higher up on the slope. There is one very large boulder above the middle of the proposed development at around elevation 8,436 feet that appears currently stable. Rockfall Paths The mechanism of rockfall at this location involves rolling, toppling, and/or sliding of loose rock from the source zone. Once moving, the rock rolls and bounces through the rockfall path zone until it stops in the rockfall runout zone. The rockfall path zone above the proposed development area extends from the base of the slope to the ridge and outcrop above. Rocks roll, topple, and/or slide varying distances from the source zone. Some rocks are stopped in the source zone after initial movement. Other rocks stop varying distances down the slope. The rocks that stop movement in the source zone and on the slope lose speed and kinetic energy through contact with the ground surface, other rocks, vegetation, or a combination of these. It is likely that some rocks have rolled and bounced through the rockfall path zone, impacting the flatter ground at the base of the slope. We are unaware of direct evidence that rocks have May 7, 2019 - Page 290 of 344 - 6 - Project No. 18-7-606 impacted the existing facility, however, the grading north of the west end of the facility has cut into the deposit formed in part by falling rock. Rockfall Runout Zone The rockfall runout zone evaluated for this study is defined as the area of ground at the ditch/berm and two-track road and south into the area of the proposed development. This area has been impacted by falling rock in the past as can be observed by the boulders adjacent to the ditch/berm. In our opinion, the existing ditch/berm feature should not be considered effective rockfall mitigation for the proposed development. Rockfalls will decelerate, lose kinetic energy, and eventually stop in this zone. Velocities of potential rockfalls are decreasing significantly at this location. This has significant advantages when considering mitigation options. These options are discussed in following sections. CRSP MODELING The Colorado Rockfall Simulation Program (Crsp3D version 2012.12.12.23.37) was used to assist in our assessment of the potential rockfall risk to the proposed project and to develop rockfall dynamic information that may be used to assess the feasibility of rockfall mitigation. Crsp3D is a computer program that simulates rockfall tumbling down a slope and predicts the probability distribution of rockfall runout, velocity, bounce height, and kinetic energy. The program takes into account slope profile, rebound and frictional characteristics of the slope, and rotational energy of the rocks. The program was not designed to identify rockfall hazard but to determine mitigation techniques where the hazard has been identified. The program is a tool commonly used in analysis and mitigation of rockfall hazards. We have simulated rockfall at the project site using Crsp3D. Our calibration of the model to site conditions began with observations of rockfall conditions at the site as described in previous sections of this report. We created a model that reflects the types of rocks found adjacent to the property that we believe resulted from rockfall events. The model was further refined by measurements of the slope and of loose rocks found within the rockfall source zones, rockfall path zones, and rockfall runout zones. Our model was back-calculated from the conditions at the May 7, 2019 - Page 291 of 344 - 7 - Project No. 18-7-606 site. The conditions at the property provide reasonable criteria for generating rockfall models that we believe represent the actual rockfall conditions. The purpose of modeling the rockfall events at the site is to evaluate engineering properties of the rockfall events that can be used in developing alternatives for mitigation of the potential rockfall hazard. These properties include velocity, bounce height, and kinetic energy of the rocks. Feasibility of rockfall mitigation concepts can be evaluated from these properties. Model Input Information A surface derived from a 2018 LiDAR survey of the area was used to input terrain information into Crsp3D. Model output probability distributions were calculated based on 99 independent rockfall trials of sphere-shaped rocks, randomly varied between a 3.10 and 8.00-foot diameter. These blocks are similar to rocks ranging from a 2,500-pound rock that is approximately a cube with a side length of 2.5 feet and a 44,000-pound rock that is approximately a cube with a side length of 6.44 feet. The rock block sizes are based on observations of rocks found in the runout zone at the project site and the approximate spacing of fractures in the source zone. Model Output Information The results are presented in Table 1. We analyzed the results of our rockfall model at one point, the crest of the ditch/berm and along the lower edge of the two-track trail above the proposed development area, see Figure 4. We also calculated the rockfall dynamic probability distribution at this location. The engineering results of the modeling are given in the following table for a 2% exceedance probability. The bounce height is to the centroid of the rock block. The rockfall dynamic probability distribution may be used to assess the feasibility of rockfall mitigation. Table 1 Engineering Results from CRSP Point Evaluated Velocity ft/s (m/s) Bounce Hight ft (m) Kinetic Energy ft-lb (kJ) Point 1 22 (6.7) 2.5 (0.8) 350,000 (470) May 7, 2019 - Page 292 of 344 - 8 - Project No. 18-7-606 ROCKFALL RISK EVALUATION Rockfall is an active geologic process in the lower part of the Vail valley side to the north of the project site. Without long term observations, it is not possible to develop recurrence probabilities for rockfalls from the source zones at the project site with high levels of confidence but seems reasonable to infer that rockfalls from these source zones are infrequent. The Crsp3D modeling shows that if a rockfall were to occur during a reasonable exposure time for the proposed development, it is possible that the rockfall would reach the proposed development areas shown on Figures 2, 3, and 4. Based on our current understanding of the rockfall potential, we characterize the risk that a rockfall will reach the proposed building areas to be moderate to high. If a rockfall were to hit the proposed buildings, the consequence would likely be severe and could cause major structural damage and harm the building occupants, and the feasibility of rockfall mitigation should be evaluated. ROCKFALL MITIGATION CONCEPTS There are three approaches to rockfall mitigation that are typically used within the area. 1. Meshing, bolting, and/or shotcreting of the entire rock outcrop in the source zone. 2. Stabilization or scaling of individual rock blocks in the source zone. 3. Installation of a rockfall barrier/catchment area (rigid MSE wall, soil berm, or flexible fence) in the runout zone. The rockfall source areas are beyond the property boundary to the north. We do not know if the White River National Forest would allow mitigation of the loose rocks within the property. Stabilization methods for the entire outcrop could include anchored mesh and/or shotcrete stabilization. Stabilization methods for individual rock blocks in the source zone could include cable lashing, bolting, and scaling. Stabilizing the entire rock outcrop in the source zone would likely be the most intrusive and expensive option. The shotcrete and/or mesh would be highly visible from below, and would May 7, 2019 - Page 293 of 344 - 9 - Project No. 18-7-606 require a large amount of stabilization material. Due to the large area of outcropping rock in the source zone, this option does not appear to be feasible. Stabilization of individual rock blocks is more cost effective than stabilizing the entire rock outcrop. This option mitigates the release of large rocks from the source zone but does not mitigate the release of smaller rocks due to severe weather, animal traffic, or rodent undermining. Due to ongoing natural erosion and animal traffic, this mitigation would need to be evaluated annually to adapt to the natural changing conditions. Individual stabilization typically costs between 5% and 50% of the cost of stabilizing the entire rock outcrop based on the amount of individual rocks needing to be stabilized. Based on our field observations it is estimated that the cost of initial individual rock block stabilization at this site will be between around $400,000 to $800,000. Rock scaling at this site does not seem feasible due to the existing development (including Interstate 70) downslope from the source zone. In our opinion, a practical protection method would be an MSE wall or a flexible rockfall barrier and catchment area extending above the proposed development, in the area of the existing ditch/berm and two-track road, just to the north of the proposed cut-slope. This protection method would be around 1,000 to 1,500 linear feet. MSE walls typically cost between $35 and $40 per square foot of wall (length x height), or between around $210,000 and $360,000 for this site. A soil berm could be constructed with imported and/or on-site excavated material with a near vertical up slope face such as stacked boulders. The cost of the soil berm would depend on excavation costs and the availability of on-site material. A flexible rockfall barrier can be located approximately at the northern property boundary which should not impact the property to the north. The installation cost of a flexible barrier is typically around $110 per linear foot or between around $110,000 and $165,000 plus material and grading costs for this site. The flexible fence option will provide better protection from large and small rocks for the proposed buildings than stabilization of individual rock blocks, and will likely remain relatively maintenance free for several years after installation. The flexible barrier will likely be visible from the proposed development, but much less from the surrounding May 7, 2019 - Page 294 of 344 - 10 - Project No. 18-7-606 community. A range of colors of flexible barrier are available to help minimize the visual impact of the fence. RECOMMENDATIONS Based on the CRSP analysis and our observations at the site, rockfall mitigation is recommended. In our opinion, a flexible rockfall barrier (Option 1) or MSE wall/soil berm (Option 2) with a catchment area uphill of it located in the area of the existing ditch/berm and two-track trail will be an effective mitigation. A flexible rockfall barrier will have the lower amount of visual impact and will require a limited amount of space to construct. The modeled energies and bounce heights for a 2% exceedance probability from the source zone are around 350,000 foot-pounds (470 kJ) and 2.5 feet (0.76 m), respectively. The modeled energies and bounce heights associated with rockfalls from these zones are presented above in Table 1. Based on these modeled energies and bounce heights, the barrier would need to be around 7 feet (2.11m) tall with a strength of 420,000 ft-lb (570 kilojoules). We recommend that a 3 meter (9.9 foot) tall Geobrugg GBE-1000A-R system (or equivalent) or suitable MSE wall or soil berm with catchment area designed by a qualified civil engineer be installed along the existing two- track road, for mitigation of the potential rockfall at the site. A soil berm with catchment area may also reduce the risk of damage due to debris flow at the subject site. If a flexible barrier option is chosen, the existing berm should be extended by approximately 200 feet to the west to intercept possible debris flow paths and the outlet improved so as to not direct flow toward the existing public works office building or existing employee housing building. This berm should be designed by a qualified Civil Engineer to account for design debris flow volumes and velocities. LIMITATIONS This study was conducted according to generally accepted geotechnical and engineering geology principles and practices in this area at this time. We make no warranty either express or implied. The conclusions and recommendations submitted in this report are based on our field observations, aerial photograph interpretations, published regional geology information, the currently proposed development plan, and our experience in the area. Our analysis was May 7, 2019 - Page 295 of 344 May 7, 2019 - Page 296 of 344 18-7-606 Kumar & Associates Figure 1 N Project Site Location May 7, 2019 - Page 297 of 344 May 7, 2019 - Page 298 of 344 May 7, 2019 - Page 299 of 344 18-7-606 Kumar & Associates Figure 4 N Site Plan May 7, 2019 - Page 300 of 344 TO: Planning and Environmental Commission FROM: Community Development Department DATE: April 22, 2019 SUBJECT: A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, concerning an update to the Master Plan for the Public Works Department site, Unplatted, Section: 9 Township: 5 Range: 80 PCLIN N1/2NE1/4-N1/2NW1/4, located at 1309 Elkhorn Dr. and setting forth details in regard thereto. (PEC19-0006) Applicant: Town of Vail, represented by Victor Mark Donaldson Architects Planner: Chris Neubecker I. SUMMARY The applicant, Town of Vail, represented by Victor Mark Donaldson Architects, is requesting a public hearing with the Planning and Environmental Commission (PEC) to present the update to the 1994 Public Works Facility Master Plan through the adoption of the 2019 Public Works Master Plan (Plan), and to request a recommendation to the Vail Town Council on adoption of the Plan. II. DESCRIPTION OF REQUEST The applicant, Town of Vail, represented by Victor Mark Donaldson Architects, is requesting a public hearing with the Town of Vail PEC to present the 2019 Public Works Master Plan, and to request a recommendation to the Vail Town Council on adoption of the Plan. The purpose of this public hearing is to accomplish the following tasks: 1. Present the PEC with a formal review of the Plan and changes that have been made since the work session introduction of the Plan on April 25, 2019. 2. Obtain public input on the Plan including any revisions to the Plan that may be suggested by members of the community. 3. Determine any changes to the Plan that are recommended by the PEC for consideration by the Town Council. 4. To request a recommendation to the Vail Town Council on adoption of the Plan. May 7, 2019 - Page 301 of 344 Town of Vail Page 2 III. BACKGROUND 1979 – Construction of the first Public Works Facility in the current location, based on a programming study completed in 1976. Spring, 1993 – Town of Vail hired Morter Architects, RNL Design and Fleet Maintenance Consultants to complete a space needs analysis and master plan for the Public Works complex. January, 1994 – Completion of the Public Works Facility Master Plan June – September, 2018: Interviews with key stakeholders and consultants for the Public Works facility, including Public Works employees (Administration, Fleet, Streets, Facilities, Transit, Electrical, and Carpentry), residents of Buzzard Park, technical consultants (Traffic Engineers, Structural Engineers, Electrical System Engineers, and Mechanical System Engineers), Town Manager, Housing Director, IT Director, Chief of Police, Fire Chief, and the Vail Recreation District. Based on interviews with key stakeholders, Victor Mark Donaldson Architects developed a series of space needs and other functional needs to consider for the Public Works facility, which should be considered for the future of this site. The architects also documented existing conditions at the site, which includes Buzzard Park housing, Administration Building, Bus Garage, Fleet Maintenance, Greenhouse, Outdoor Storage areas, Snow Dump, and surrounding lands, including the hillside to the north of the existing buildings. The architects weighed the needs of the Town and the Public Works Department with opportunities and constraints of the site, including available land, topography, functionality, site access, solar orientation, zoning, Geologically Sensitive Areas (Rockfall and Debris Flow), utilities, and wildlife habitat. On March 25, 2019, during a work session, the Public Works Master Plan was introduced to the PEC. Victor Mark Donaldson Architects and Greg Hall, Public Works Director, presented the concept of the Plan, and the reasons for updating the Plan. IV. SUMMARY OF PLAN GOALS AND OBJECTIVES Purpose The purpose of the Public Works Master Plan is to provide a summary of the immediate needs and the long term use of the Public Works site within the Town of Vail. The Plan will provide a roadmap to guide future development of the site, while helping the Town to understand the possible costs and impacts of future development, and allowing for flexibility in implementation of the Plan. Main program elements of the Plan include: • Employee Housing • Public Works Administration May 7, 2019 - Page 302 of 344 Town of Vail Page 3 • Transit • Fleet Maintenance • Streets & Parks • Facilities Maintenance • Solar Energy Systems • Snow Dump/Storage • Site Parking Timeframe The timeframe for this Master Plan is 20 years. This duration allows for the Town to identify known needs and plan for reasonably anticipated needs for the future, within a horizon that can be estimated or predicted at this time. Priorities for the Plan Following are the priorities of the Public Works Master Plan: 1. Streets and Parks building expansion 2. Housing opportunities which may be available at the site 3. Solar energy opportunities to help offset Town of Vail energy consumption 4. N. Frontage Road turn-lane and improvements to support future expansion 5. Snow Dump/Storage expansion 6. Site utility upgrades V. APPLICABLE PLANNING DOCUMENTS Staff believes that the following provisions of the Town’s Comprehensive Plan are relevant to the review of this proposal. These documents identity the policy goals of the community and should be weighed against the proposed Master Plan to determine if the Plan is helping to advance the community’s priorities: VAIL TOWN COUNCIL ACTION PLAN 2018-2020 Our Mission - Grow a vibrant, diverse economy and community and preserve our surrounding natural environment, providing our citizens and guests with exceptional services and an abundance of premier recreational, cultural and educational opportunities. Community - Engage our community in honoring social, recreational, cultural, and educational values that will guide sustainable strategies throughout our neighborhoods as the foundation of our town’s continued success. Ensure that our citizens are afforded the opportunity to live and thrive in our community. • Housing as necessary infrastructure to our community May 7, 2019 - Page 303 of 344 Town of Vail Page 4 Economy - Preserve our vibrant and diverse economy that keeps Vail at the forefront of our resort competitors. • Update long range strategic plans to enhance competitiveness of the Town of Vail Experience - Deliver on the promise, “Vail. Like nothing on earth” that also supports “preserving our natural environment”. • Excellent municipal services • Convenient, efficient, and safe parking and transportation venues Sustainability - Balance our economic, environmental, and social needs to deliver a sustainable community. • Strategic implementation of environmental programs • Excellent stewardship by monitoring and maintaining our natural environment • Climate action to achieve reduction of greenhouse gas emissions • Reduce the environmental impact of transportation • Explore and encourage sustainable building practices VAIL LAND USE PLAN CHAPTER II – LAND USE PLAN GOALS / POLICIES: The goals articulated here reflect the desires of the citizenry as expressed through the series of public meetings that were held throughout the project. A set of initial goals were developed which were then substantially revised after different types of opinions were brought out in the second meeting. The goal statements were developed to reflect a general consensus once the public had had the opportunity to reflect on the concepts and ideas initially presented. The goal statements were then revised through the review process with the Task Force, the Planning and Environmental Commission and Town Council and now represent policy guidelines in the review process for new development proposals. These goal statements should be used in conjunction with the adopted Land Use Plan map, in the evaluation of any development proposal. The goal statements which are reflected in the design of the proposed Plan are as follows: 1. General Growth / Development 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.2 The quality of the environment including air, water and other natural resources should be protected as the Town grows. May 7, 2019 - Page 304 of 344 Town of Vail Page 5 1.3. The quality of development should be maintained and upgraded whenever possible. 1.6. Development proposals on the hillsides should be evaluated on a case by case basis. Limited development may be permitted for some low intensity uses in areas that are not highly visible from the Valley floor. New projects should be carefully controlled and developed with sensitivity to the environment. 1.10 Development of Town owned lands by the Town of Vail (other than parks and open space) may be permitted where no high hazards exist, if such development is for public use. 1.12. Vail should accommodate most of the additional growth in existing developed areas (infill areas). 5. Residential 5.1. Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exist. 5.3. Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail, with appropriate restrictions. 5.4. Residential growth should keep pace with the market place demands for a full range of housing types. 5.5 The existing employee housing base should be preserved and upgraded. Additional employee housing needs should be accommodated at varied sites throughout the community. 6. Community Services 6.1. Services should keep pace with increased growth. 6.2. The Town of Vail should play a role in future development through balancing growth with services. 6.3. Services should be adjusted to keep pace with the needs of peak periods. VAIL HOUSING 2027 Goal: The Town of Vail will acquire 1,000 additional resident housing unit deed restrictions by the year 2027. May 7, 2019 - Page 305 of 344 Town of Vail Page 6 These new deed restrictions will be acquired for both existing homes as well as for homes that are newly constructed by both the Town of Vail and private sector developers. Vision: An Eye on the Future - We envision Vail as a diverse, resilient, inclusive, vibrant and sustainable mountain resort community where year-round residents are afforded the opportunity to live and thrive. We take a holistic approach to maintaining community, with continuous improvement to our social, environmental, and economic well being. We create housing solutions by recognizing and capitalizing on our unique position as North America’s premier international mountain resort community in order to provide the highest quality of service to our guests, attract citizens of excellence and foster their ability to live, work, and play in Vail throughout their lives. Our strategic solutions and actions result in the retention of existing homes, creation of new and diverse housing infrastructure, and collaboration with community partners. For Vail, no problem is insurmountable. With a consistent, community-driven purpose and an entrepreneurial spirit, Vail will lead the industry in innovative housing solutions for the 21st century. The Town is well positioned financially to undertake this significant challenge. Mission: Maintaining and Sustaining Community - We create, provide, and retain high quality, affordable, and diverse housing opportunities for Vail residents to support a sustainable year round economy and build a vibrant, inclusive and resilient community. We do this through acquiring deed restrictions on homes so that our residents have a place to live in Vail Policy Statement: Resident Housing as Infrastructure - We acknowledge that the acquisition of deed restrictions on homes for Vail residents is critical to maintaining community. Therefore, we ensure an adequate supply and availability of homes for residents and recognize housing as infrastructure in the Town of Vail; a community support system not unlike roads, bridges, water and sewer systems, fire, police, and other services of the municipal government. 2009 ENVIRONMENTAL SUSTAINABILITY STRATEGIC PLAN The purpose of the Vail Environmental Sustainability Strategic Plan is to define a strategy that consists of measurable goals, objectives, and actions that will help the Town coordinate efforts to achieve the environmental vision of the community. Additionally, it will provide a framework for the municipality, partners, businesses, full- and part-time residents, and guests to take action to reduce the Town of Vail’s impact on global climate change and work toward a sustainable future. Energy Efficiency - Goal #2: Energy Efficiency: Reduce the Town of Vail municipal and community energy use by 20% below 2006 levels by 2020, in order to effectively reduce the Town’s contribution to greenhouse gas emissions and impact on global climate change. May 7, 2019 - Page 306 of 344 Town of Vail Page 7 Ecosystem Health - Goal 3: Ensure that the natural environment, specifically air and water quality, water quantity, and use and habitat are maintained to current or improved levels of biological health. Transportation – Goal #6 - Reduce the environmental impact of transportation by supporting efforts within the Eagle Valley to decrease total Vehicle Miles Traveled (VMT) by commuters and guests by 20% by 2020. VI. CRITERIA Amendments to the Public Works Master Plan require a public hearing review process as outlined in Section 12-3-6 of the Vail Town Code. The role of the Planning and Environmental Commission is to hold a public hearing and make a recommendation to the Town Council on adoption of the Plan, or changes to the Plan that should be considered by the Town Council before adoption. The Public Works Master Plan, an element of the Comprehensive Plan, will need to be adopted by the passage of a resolution by the Vail Town Council. Amendments to, or adoption of new elements of, the Comprehensive Plan must address the following review criteria: Adoption of a Master Plan The adoption of an amendment or update to a master plan needs to be in concert with the Town of Vail’s Comprehensive Plan. The adopted master plan shall support, strengthen, and further the development objectives of the town. To ensure consistency with these objectives, the following factors for consideration are applied. 1) How conditions have changed since the original plan was adopted; Staff finds that conditions have changed in the following manner since the adoption of the 1994 Public Works Facility Master Plan: • Population growth in Vail and in Eagle County • Increased summer visitation • Increased staffing and vehicle fleet • Increased and improved transit service • Loss of space along roads to store snow • Ever-increasing challenges with establishing workforce housing in Vail • On-going redevelopment in Vail that has increased the density and intensity of use on many properties • Significant declines in wildlife populations • Increased energy use, including the implementation of snow melted roads and sidewalks May 7, 2019 - Page 307 of 344 Town of Vail Page 8 • Gore Creek is listed as an impaired stream by the Colorado Department of Public Health and Environment 2) How is the original Plan in error? The Public Works Master Plan is not in error, but is 25 years old. The Plan needs to be updated to remain relevant and consistent with the changing conditions and goals of the Town and community. Many of the goals of the 1994 Plan have been implemented, and a plan for future growth is needed. 3) How the addition, deletion, or change to the plan are in concert with the master plan in general. The proposed Public Works Master Plan will update an old master plan document and set the stage for the needs of the Town over next 20 years. The new Plan addresses many of the same goals and issues faced by the Town in 1994, including the identification of programming needs and additional space for such needs, the desire to upgrade facilities, the goal of providing for additional employee housing, and the need to increase outdoor space for snow dumping. In addition to these goals, the proposed Plan incorporates the goal of planning for on-site solar energy production to offset some of the Town’s own energy use. Following are several ways in which the Plan update is in concert with the master plan, and the Town’s comprehensive plan: Land Use • Adoption of this Plan helps to ensure that this advisory land use document is updated and current. • The Plan identifies a method and phasing plan for upgrading existing facilities and constructing new facilities. • The proposed additional growth will be in an existing developed area. • The Plan helps to address environmental sustainability as a priority of the community. Environmental Sustainability • The Plan identifies sites for future utility grade solar energy production to offset some Town’s energy use. • The Plan recognizes the area to the north and east of the existing buildings as Bighorn sheep habitat, and seeks to balance the operational and functionality needs of the Town with the community’s desire to protect and enhance habitat for wildlife. May 7, 2019 - Page 308 of 344 Town of Vail Page 9 Housing • The Plan helps to advance the Town’s goal of acquiring 1,000 additional resident housing deed restrictions by the year 2027. • The Plan identifies land and design options for potential new employee housing. • The Plan helps the Town to provide housing to keep pace with the demands for a variety of housing types, and to upgrade the Town’s supply of employee housing. Transportation • The Plan identifies space needs for maintenance of the Town’s existing and planned bus fleet to ensure that residents, workers and visitors have access to an excellent public transit system. • The Plan identifies infrastructure improvements, including turn lanes on N. Frontage Road and the widening of the I-70 underpass bridge at Elkhorn Drive upon the expansion of employee housing within the Public Works site. Community Services • The Plan will help the Town to improve its services including transit and streets maintenance. • The additional facilities identified in the Plan will help the Town to keep pace with the needs of peak periods. Following are ways in which the Plan update is not in concert with the master plan, and the Town’s comprehensive plan: • Additional housing is proposed in areas of High Severity Rockfall, which is discouraged in the Land Use Plan, Goal 5.1 VII. ENVIRONMENTAL IMPACTS The existing Public Works Department site contains a number of uses and products that have potential for negative impacts on the environment. These include fuel pumps, chemicals used for the Town’s fleet vehicles, storage of fertilizers and other landscaping chemicals, washing of vehicles, and the dumping of snow with the accompanying sand and dirt. The residential uses at Buzzard Park and associated human activity, trash, lighting and trails have potential to impact existing wildlife in the vicinity. The Public Works Department site is within Bighorn sheep Summer Range, and is very close to, but not within, Bighorn sheep Winter Concentration area. Other wildlife species that use the area throughout the year include black bear, boreal toad, elk, moose, mountain lion, mule deer, and terrestrial garter snake. There is, however, no viable alternative location within the Town to accommodate the needs of the community that are met by the Public Works Department. The current location is the only realistic location in town that can accommodate the unique public May 7, 2019 - Page 309 of 344 Town of Vail Page 10 works service needs of the community. The location has worked well since the Town acquired this site in 1976. It is generally hidden from public view, with good access to public roads. Efforts have been made by the applicant to reduce and limit the impact on the natural environment, and to plan for new and expanded uses on portions of the site that would reduce impacts on the environment. The Master Plan calls for development in the already disturbed areas, including solar panels on slopes where vegetation has been disturbed and housing in areas with existing buildings or parking lots. More environmental studies will be needed, and is planned, when specific development plans are submitted, including a review of impacts on wildlife. The expansion of housing on the east side of this site, closer to the Bighorn sheep Winter Concentration area, will need detailed study at the time of proposed development, and will need to balance the need for employee housing with potential environmental impacts. The proposed Master Plan also recommends closing of existing trails in winter, prohibiting dogs on site, and performing more detailed wildlife studies before installation of utility grade solar panels. VIII. STAFF RECOMMENDATION The Community Development Department finds that the proposed Public Works Master Plan helps to identify current space planning needs and a path for future growth of the Public Works Department, and also addresses many community goals, including the provision of employee housing and onsite solar energy production. The Plan can be improved with the following additional elements: • Greater attention to utilities, including any required improvements to water supply lines, sewer capacity (including lift station capacity improvements) and water quality features. • Identification of any changes in policies or regulations that may be needed to achieve the goals of the Plan. This may include annexation of Town owned property in unincorporated Eagle County, and rezoning of the annexed property to match the General Use (GU) zoning for the remainder of the site. The Community Development Department finds that the Public Works Master Plan could be improved with the inclusion of additional detail. The Community Development Department requests that the Town of Vail Planning and Environmental Commission review the proposed Plan and provide feedback on any changes or additions that may be needed. Staff’s recommendation is based upon the review of the proposed amendments and the criteria outlined in Section VI of the memorandum, dated April 22, 2019 and the evidence and testimony presented throughout the public hearing process. More specifically, the staff believes the applicant has demonstrated that conditions have May 7, 2019 - Page 310 of 344 Town of Vail Page 11 changed since the Plan was adopted and that the Public Works Master Plan, as proposed, is in concert with the adopted goals and objectives of the Comprehensive Plan in general. Should the Planning and Environmental Commission choose to forward a recommendation of approval of the adoption of the Public Works Master Plan, staff recommends the Commission approve the following motion: “The Town of Vail Planning and Environmental Commission recommends that the Vail Town Council adopts the Public Works Master Plan (PEC19- 0006). The recommendation of approval is based upon the Commission’s review of the proposed Plan, as amended over the course of the public hearing process and the finding that the applicant has demonstrated to the satisfaction of the Commission that conditions have changed since the original adoption of the 1994 Public Works Facility Master Plan and that the requested additions, deletions, or changes to the Plan are in concert with the adopted development objectives, as outlined in Section VI of the staff memorandum dated April 22, 2019.” IX. ATTACHMENTS A. Public Works Master Plan B. Appendix to Public Works Master Plan May 7, 2019 - Page 311 of 344 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Resolution No. 22, S eries of 2019, A Resolution of the Vail Town Council Stating I ntent of the Town to A cquire Certain Property for the P rotection of the Town's Stream Tract, and to Provide for the Unemcumbered Use of Public Property Pursuant to C.R.S . §38-6-101, E T S eq. C.R.S . §31-25-201, Article X X , §1 Town of Vail Home Rule Charter P RE S E NT E R(S ): Matt Mire, Town Attorney AC T IO N RE Q UE S T E D O F C O UNC I L: A pprove, approve with amendments or deny Resolution No. 22, Series of 2019. B AC K G RO UND: Delponte sued the Town after installing private landscaping and patio improvements on Town-owned property adjacent to Gore Creek. Delponte sought a declaratory judgment that a restrictive covenant permitted installation of his private improvements. The Town filed a counterclaim for trespass. I n 2016, the Colorado Court of A ppeals agreed with the Town, finding that the improvements illegally trespassed upon Town property as a matter of law and remanding the matter to the District Court to award damages for the trespass. Two years later, the district court held a hearing concerning damages. I n the meantime, the plaintiff convinced his neighborhood to adopt a new restrictive covenant that purportedly allows private improvements on Town-owned property. At the damages hearing, despite evidence of actual damages provided by the Town, the district court awarded the Town only nominal damages of $1.00 for the 12 years of trespass on Town-owned property. The Town has again appealed the district court’s decision to the Colorado Court of A ppeals, and the appeal is pending. To avoid another attempt by the neighborhood to take Town-owned property, the Town intends to condemn all exising and future restrictive covenants that purport to allow private uses on the Town-owned property. Under current case law, the value of the property interest to be condemned is zero. AT TAC H ME N TS: Description Resolution No. 22, Series of 2019 May 7, 2019 - Page 312 of 344 1 5/7/2019 \\VWS-STORAGE\DESKTOPS$\TNAGEL\DESKTOP\STREAM INTENT TO ACQUIRE-R041519.DOCX RESOLUTION NO. 22 SERIES 2019 A RESOLUTION OF THE VAIL TOWN COUNCIL STATING THE INTENT OF THE TOWN TO ACQUIRE CERTAIN PROPERTY FOR THE PROTECTION OF THE TOWN'S STREAM TRACT, AND TO PROVIDE FOR THE UNENCUMBERED USE OF PUBLIC PROPERTY PURSUANT TO C.R.S. § 38-6-101, ET SEQ., C.R.S. § 31-25-201, ARTICLE XX, § 1 OF THE COLORADO CONSTITUTION, AND SECTION 1.2 OF THE TOWN OF VAIL HOME RULE CHARTER WHEREAS, the Town possesses the power of eminent domain pursuant to Article XX, § 1 of the Colorado Constitution, Section 1.2 of the Town's Home Rule Charter, C.R.S. § 38-6-101, et seq., and C.R.S. § 31-25-201; WHEREAS, the Town has undertaken efforts to protect streams, stream tracts and waterways in the Town, including the adoption of Chapter 14 of Title 5 of the Vail Town Code, which protects stream tracts in the Town, as well as making physical improvements to stream tracts (collectively, the "Stream Protection Project"); WHEREAS, the Town wishes to acquire the property interest more particularly described in Exhibit A, attached hereto and incorporated herein by this reference (the "Subject Property"), to acquire unencumbered title to a tract of land that would otherwise be subject to private covenants that, if valid, contradict and undermine the purposes of the Stream Protection Project; and WHEREAS, the Town Council finds it in the best interest of the publ ic health, safety and welfare to acquire the Subject Property. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL: Section 1. Notice is hereby given that the Town intends to acquire the Subject Property in furtherance of the Town's Stream Protection Project. Section 2. The acquisition of the Subject Property serves the public purpose of protecting the Town's streams, waterways and stream improvements, which are all public facilities and public ways within the meaning of C.R.S. § 38-6-101 and C.R.S. § 31-25-201. Said purposes are specifically authorized as set forth above and pursuant to Article XX, § 1 of the Colorado Constitution, and Section 1.2 of the Town's Home Rule Charter. Section 3. The Town further finds and determines as follows: A. Consistent with its home rule eminent domain authority, the purpose of providing and protecting Town public facilities for which the Subject Property is sought constitutes a valid public purpose within the meaning of Article XX, § 1 of the Colorado Constitution, C.R.S. § 38-6-101 and C.R.S. § 31-25-201; and May 7, 2019 - Page 313 of 344 2 5/7/2019 \\VWS-STORAGE\DESKTOPS$\TNAGEL\DESKTOP\STREAM INTENT TO ACQUIRE-R041519.DOCX B. It is necessary and essential that the Town acquire the Subject Property for the public purposes set forth herein. Section 4. Town staff is directed to comply with all requirements of applicable law in the conduct of the within authorized eminent domain action. Section 5. In the prosecution of the within authorized eminent domain action, the Town shall retain all rights and powers lawfully delegated to it by the Colorado Constitution, the Town's Home Rule Charter, and C.R.S. § 38-1-101, et seq. INTRODUCED, READ, APPROVED AND ADOPTED THIS _____ day of _______________, 2019. ______________________________ Dave Chapin, Mayor ATTEST: ____________________________ Tammy Nagel, Town Clerk May 7, 2019 - Page 314 of 344 May 7, 2019 - Page 315 of 344 May 7, 2019 - Page 316 of 344 May 7, 2019 - Page 317 of 344 May 7, 2019 - Page 318 of 344 May 7, 2019 - Page 319 of 344 May 7, 2019 - Page 320 of 344 May 7, 2019 - Page 321 of 344 May 7, 2019 - Page 322 of 344 May 7, 2019 - Page 323 of 344 DATE FILED: May 17, 2018 9:21 AMMay 7, 2019 - Page 324 of 344 May 7, 2019 - Page 325 of 344 May 7, 2019 - Page 326 of 344 May 7, 2019 - Page 327 of 344 May 7, 2019 - Page 328 of 344 May 7, 2019 - Page 329 of 344 May 7, 2019 - Page 330 of 344 May 7, 2019 - Page 331 of 344 May 7, 2019 - Page 332 of 344 DATE FILED: May 17, 2018 9:22 AMMay 7, 2019 - Page 333 of 344 May 7, 2019 - Page 334 of 344 May 7, 2019 - Page 335 of 344 May 7, 2019 - Page 336 of 344 May 7, 2019 - Page 337 of 344 May 7, 2019 - Page 338 of 344 May 7, 2019 - Page 339 of 344 May 7, 2019 - Page 340 of 344 May 7, 2019 - Page 341 of 344 May 7, 2019 - Page 342 of 344 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Ordinance No. 6, S eries of 2019, Second Reading, A n Ordinance Granting a Franchise to Holy Cross E nergy P RE S E NT E R(S ): Greg Hall, Public Works & Transportation Director AC T IO N RE Q UE S T E D O F C O UNC I L: Table Ordinance No. 6, S eries of 2019 to the May 21, 2019 Town Council meeting. B AC K G RO UND: The Town of Vail and Holy Cross E nergy have been partners in an Electric Utility Franchise A greement since February 27, 1979. That agreement was renewed on May 4, 1999 to expire this May. The franchise fee is currently set at 3%, which is consistent with other municipalities with whom Holy Cross E nergy has franchise agreements with. The proposed franchise agreement increases the franchise fee to 4%. T he additional revenue generated from this increase will assist with undergrounding of overhead electric and other utility lines. P ublic notice requirements for franchise agreements have been met by Holy Cross. S TAF F RE C O M M E ND AT IO N: Table Ordinance No. 6, S eries of 2019 to the May 21, 2019 Town Council meeting. May 7, 2019 - Page 343 of 344 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: A djournment 8:30 p.m. (estimated) May 7, 2019 - Page 344 of 344