HomeMy WebLinkAbout2019-07-02 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda
VAIL TO W N C O U N C IL R E G U L AR ME E TIN G
Agenda
G rand View R oom, Lionshead Parking Structure
8:30 AM, July 2, 2019
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on any agenda item may be solicited by the Town Council.
1.Presentations / Discussion
1.1.2020 Budget Preview 270 min.
Presenter(s): Kathleen Halloran, Finance Director and Carlie Smith,
Financial Services Manager
Action Requested of Council: Provide feedback to staff in preparation for
the 2020 Budget process.
Background: The budget preview meeting kicks off the annual budget
process, which after multiple Council meetings on various budget topics
culminates in two readings of a budget ordinance later in the year.
Staff Recommendation: Provide feedback to staff on preliminary revenue
assumptions and long term capital planning.
2.Break 1:00 p.m. - 4:00 p.m. The Afternoon Meeting will convene at 4:00
p.m. in Town Council Chambers, 75 S. Frontage Rd., Vail C O.
3.D R B / P E C Update (5 min.)
3.1.D RB / P E C Update 5 min.
Presenter(s): Chris Neubecker, Planning Manager
4.Presentation / Discussion
4.1.W ildlife Habitat Projects - Process Update 15 min.
Presenter(s): Kristen Bertuglia, Environmental Sustainability Manager and
Aaron Mayville, U.S. Forest Service District Ranger
Action Requested of Council: As this is an informational update only, no
action is requested at this time.
Background: Over the past year the Town of Vail and the U.S. Forest
Service have been working with wildlife biologists, Colorado Parks and
W ildlife, and local stakeholders to review the applicability of the original
bighorn sheep habitat restoration project proposed in the 1990's in East Vail
on U.S. Forest Service property. District Ranger Aaron Mayville will provide
a brief verbal update on his team's status review of the original restoration
project proposal, implications of wilderness areas, what conditions have
changed, the National Environmental Policy Act (NE PA) process and next
steps for a future project.
Staff Recommendation: There is no staff recommendation at this time.
4.2.Public Works/Transportation Shop Project Prioritization and Phase 1 45 min.
July 2, 2019 - Page 1 of 173
Direction
Presenter(s): Greg Hall, Public W orks and Transportation Director
Action Requested of Council:
Staff requests Town Council input and direction on the following items:
Provide direction on Streets Building Structural Option A or B
Review other Public W orks components of Masterplan and provide
direction to include in Phase 1 Project
Review solar options and provide direction
Review housing options and provide direction
Approve Phase 1 Prioritization to proceed through design,
entitlement and construction documents
Adjust 2019 budget as required for approved Phase 1 prioritization
and direct staff to include in the 2020 budget any solar and housing
components
Approve entering into contract negotiations with Victor Mark
Donaldson Architects for design of the Phase 1 Project
Request to enter into Construction Manager/General Contractor
selection process for the Phase 1 Project
Provide approval to solicit bids for the back retaining wall portion of
the project for Fall 2019 construction
Background: The Masterplan update was submitted to the P E C for review
and received a 5-0 vote on April 22, 2019, recommending adoption by the
Vail Town Council. At the May 7, 2019 Town Council meeting, the
Masterplan next steps were reviewed by the council as the owner of the
property. I n addition, the Masterplan was adopted by Resolution Number 21
of 2019, by the Town Council on May 7, 2019. The newly adopted
Masterplan provides a suggested phasing schedule addressing identified
needs to guide the Town with a set of phased improvements and
modifications for consideration. I n order to evaluate and then implement the
first phase of the Masterplan, various scenarios and options were
considered by the design team after initial input from the Town Council.
Cost estimates have been provided by a General Contractor working in a
preconstruction role with the project design team and staff for presentation
to the Town Council to guide their direction.
Staff Recommendation:
Phase 1 project priorities Public Works to include:
Masterplan recommendation Option A
Relocate the greenhouse,
new cinder bin,
construct the back retaining wall
Solar
Allocating $ 1,100,000 during the 2020 budget process for hillside
installation
Housing
Research possible creative ways to evaluate the project and these
should be explored prior to funding the housing portion of the project
I f after evaluation, it is determined the town is the developer and
owner, it is recommended to explore funding $ 6,300,000 in housing
costs in the upcoming 5- year budget cycle, for a first phase project
behind the Public W orks Administration Building
Budget
Adjusting the budgets to allow for the prioritization selected and
provide guidance on timelines for solar and housing portions of the
project
Procurement
Approve entering into a contract negotiation with Victor Mark
July 2, 2019 - Page 2 of 173
Donaldson Architects for design of Phase 1
Approve entering into a Construction Manager/General Contractor
selection process for Phase 1 Project
Approve soliciting bids for the back retaining wall portion of the
project for Fall 2019 construction
4.3.The C ORE Act - Spraddle Creek W ilderness Area 15 min.
Presenter(s): Mark Novak, Fire Chief, Kristin Bertuglia, Environmental
Sustainability Manager Paul Cada, W ildland Fire Program Manager
Action Requested of Council: Discussion I tem.
Background: Staff will present information regarding potential management
impacts of the proposed creation of the Spraddle Creek W ilderness Area.
5.Interviews for Boards and Commissions
5.1.Vail Local Licensing (Liquor) Authority I nterviews 5 min.
Presenter(s): Tammy Nagel, Town Clerk
Action Requested of Council: Conduct interviews.
Background: There are two vacancies on the Vail Local Licensing
(Liquor) Authority. The term is two-years ending May 31, 2021. Duties of
the five-member board include a review and licensing of locations within the
Town to sell alcoholic liquors and fermented malt beverages in accordance
with said Colorado Statutes, and for the local administration of the Colorado
Liquor, Beer Code, Special Events Permits and the Colorado Liquor Rules.
6.Information Update
6.1.J une 2019 Revenue Highlights
6.2.V LHA Meeting Results May 28, 2019
6.3.V LHA J une 11, 2019 Meeting Cancelled
6.4.May 2019 Sales Tax
6.5.April 2019 Vail Business Review
7.Matters from Mayor, Council and Committee Reports (10 min.)
8.Executive Session
8.1.Executive Session pursuant to C RS 24-6-402(4)(a)(b) and (e) to discuss
the potential purchase of real estate, to develop a strategy and instruct
negotiators and to receive legal advice on specific legal questions,
regarding the acquisition of 3785 Lupine Drive and Town solicitation
regulations.
15 min.
Presenter(s): Matt Mire, Town Attorney
9.Evening Meeting will convene following the Executive Session Adjournment
and a brief break (est. 6:00 p.m.)
July 2, 2019 - Page 3 of 173
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media
website the week following meeting day, www.highfivemedia.org.
Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48
hour notification dial 711.
July 2, 2019 - Page 4 of 173
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: 2020 B udget Preview
P RE S E NT E R(S ): K athleen Halloran, F inance Director and Carlie S mith, F inancial Services
Manager
AC T IO N RE Q UE S T E D O F C O UNC I L: Provide feedback to staff in preparation for the 2020
B udget process.
B AC K G RO UND: The budget preview meeting kicks off the annual budget process, which after
multiple Council meetings on various budget topics culminates in two readings of a budget
ordinance later in the year.
S TAF F RE C O M M E ND AT IO N: Provide feedback to staff on preliminary revenue assumptions
and long term capital planning.
AT TAC H ME N TS:
Description
ppt
packet
July 2, 2019 - Page 5 of 173
2020 BUDGET PREVIEWFINANCE | July 2, 2019July 2, 2019 - Page 6 of 173
2BUDGET PREVIEW | AgendaTown of Vail | Finance | 7/2/2019• Budget Philosophies• Revenue Assumptions• Operating Expenditures• Capital Plan• Reserves• Council Focus AreasJuly 2, 2019 - Page 7 of 173
3BUDGET PREVIEW | Budget PhilosophiesTown of Vail | Finance | 7/2/2019•Budget will reflect the town’s vision and support the Council Action Plan•Revenues are projected conservatively using analytical and trending processes such as forecasting•General Fund reserves of at least 30% of budgeted revenue; Staff recommends increasing to 35% (+2.0M)•Town develops a five year financial projection for all major funds, including a long‐term capital improvement plan•The town will operate within annual revenue streams•Sales tax split between the General Fund and Capital Projects Fund is recommended to stay at the current split of 62% to the General Fund and 38% to the Capital Projects FundJuly 2, 2019 - Page 8 of 173
4BUDGET PREVIEW | Budget PhilosophiesTown of Vail | Finance | 7/2/2019•Town has generally adopted a ‘save and pay’ approach toward its capital projects and programs; no debt outside of Renewal Authority (TIF); Civic Area development may require financing strategies•Importance of reserve fund balances is to enable the town to withstand unforeseen events and economic downturns; however in recent years General Fund reserves beyond minimum limits have been appropriated for both master planning projects, special events and capital investments•The annual budget process is thorough and comprehensive, allowing for informed appropriations in accordance with fiscal policies and objectivesJuly 2, 2019 - Page 9 of 173
5BUDGET PREVIEW | Revenue Projections Town of Vail | Finance | 7/2/2019July 2, 2019 - Page 10 of 173
6BUDGET PREVIEW | Revenue ProjectionsTown of Vail | Finance | 7/2/2019Sales Tax40%Property and Ownership Tax8%Use Tax3%Ski Lift Tax and Franchise Fees9%Real Estate Transfer Tax9%Licenses and Permits4%Intergovernmental Revenue5%Transportation Centers8%Charges for Services3%Rent, Fines & Miscellaneous6%Reimbursed from VRA 4%Earnings on Investments1%2020 Total Proposed Revenue Sources: $71.2MJuly 2, 2019 - Page 11 of 173
7BUDGET PREVIEW | 2019 Sales Tax Forecast Town of Vail | Finance | 7/2/20192017 2018 2019 VarJan3,725,212 3,597,610 4,065,532 13.0%Feb3,692,592 3,818,356 4,117,556 7.8%Mar3,642,407 4,167,880 4,191,946 0.6%April1,386,780 1,233,474 1,333,424 8.1%May659,475 830,193 744,834 ‐10.3%June1,389,982 1,648,443 1,519,213 ‐7.8%July2,215,649 2,412,425 2,314,037 ‐4.1%Aug1,863,949 2,195,175 2,029,562 ‐7.5%Sept1,385,462 1,540,490 1,462,976 ‐5.0%Oct936,954 1,106,596 1,021,775 ‐7.7%Nov997,716 1,264,600 1,131,158 ‐10.6%Dec3,695,305 4,070,870 3,883,088 ‐4.6%Total 25,591,483 27,886,112 27,815,100 ‐0.3%-0.7% 9.0% -0.3%July 2, 2019 - Page 12 of 173
8BUDGET PREVIEW | Revenue ProjectionsTown of Vail | Finance | 7/2/2019Actual Incr/(Decr) 5.3% 2.5%‐0.7% 9.0%‐0.3% 2.0%Budget vs. Actual 2.8% 0.7% 0.2% 7.1% 2.8%$28.4M$27.8M$27.9M 22.0 23.0 24.0 25.0 26.0 27.0 28.0 29.02015 2016 2017 2018 2019 Forecast 2020 ProposedSales Tax Collections (in millions)ActualBudget2.0% ↑July 2, 2019 - Page 13 of 173
9BUDGET PREVIEW | Revenue ProjectionsTown of Vail | Finance | 7/2/2019Actual Incr/(Decr) 1.7%‐1.8%‐7.7% 21.2%‐17.6% 0%Budget vs. Act 11.3% 4.9% 6.8% 19.3% ‐ 1 2 3 4 5 6 7 8 92015 2016 2017 2018 2019 Forecast 2020 ProposedMillionsReal Estate Transfer Tax Collections (in millions)ActualBudget$7.6M$6.3M$6.3M0%July 2, 2019 - Page 14 of 173
10BUDGET PREVIEW | Revenue ProjectionsTown of Vail | Finance | 7/2/2019Actual Incr/(Decr)‐5.5%‐22.3% 3.9% 97.3%‐35.6% 1.4%Budget vs. Act 28.9% 7.3% 10.8% 5.2% 0% ‐ 1.0 2.0 3.0 4.0 5.0 6.0 7.02015 2016 2017 2018 2019 Forecast 2020 ProposedConstruction Revenue (in millions)ActualBudget$4.2M$4.3MIncludes both construction fees and use tax$6.6M1.4% ↑July 2, 2019 - Page 15 of 173
11BUDGET PREVIEW | Revenue ProjectionsTown of Vail | Finance | 7/2/20192018 Actual2019 Forecast2020 Proposed % IncrProperty Tax $5.3M $5.3M $5.5M 3.0%Lift Tax $5.1M $5.2M $5.3M 2.0%Parking Revenues $6.4M $6.4M $6.4M 0%July 2, 2019 - Page 16 of 173
12BUDGET PREVIEW | Fee ReviewTown of Vail | Finance | 7/2/2019Business Licenses 1992Recreation Fees (RETT) 1997DRB / PEC 2000Public Way Permits 2008Police Extra Duty 2015Fee in Lieu / Inclusionary Zoning 2016Electrical Permits 2017Building Permits, Inspections, Plan Review 2018Parking Passes (annual review) 2018/19Donovan Pavilion / Grand View Rental (annual) 2020Traffic Impact Fee 2018Does Council wish to pursue any fee changes in the upcoming year?July 2, 2019 - Page 17 of 173
BUDGET PREVIEW | Operating ExpendituresTown of Vail | Finance | 7/2/2019July 2, 2019 - Page 18 of 173
BUDGET PREVIEW | Operating ExpendituresTown of Vail | Finance | 7/2/2019Police 12%Public Safety Communications6%Fire10%Town Officials4%Administrative Services & Risk Management10%Housing1%Community Development 7%Library2%Contributions, Marketing, & Special Events8%Public Works & Streets11%Parks & AIPP4%Transportation & Parking14%Facilities & Fleet Maintenance9%Employee Housing EHOP Program2%Where the Money Goes2019 Amended Budget $49.8MJuly 2, 2019 - Page 19 of 173
BUDGET PREVIEW | Operating Expenditures2020 Proposal will include:• Staff and compensation recommendations set for August 20thCouncil meeting• Estimated merit range 3-5%• Market adjustments 1-1.5%• Review concept of vacation re-investment• Analysis of internal housing programs• Review proposal of Police take-home vehicles• Estimated increase of healthcare costs• Operating expenditures will be presented to Council at the September 3rdmeeting with a first draft of the Town Manager Budget• Recommending “flat” other than specified needs / new requestsTown of Vail | Finance | 7/2/2019July 2, 2019 - Page 20 of 173
BUDGET PREVIEW | Capital PlanTown of Vail | Finance | 7/2/2019July 2, 2019 - Page 21 of 173
BUDGET PREVIEW | 5 Year Capital PlanTown of Vail | Finance | 7/2/2019• Revenues within the Capital Fund are used for capital projects as identified through the Capital Improvement Plan (CIP). • A well written CIP ensures that the physical assets of the Town are maintained or improved at a level adequate to (1) protect the Town’s capital investment; (2) minimize future maintenance and replacement costs; and (3) meet the growing needs of the Vail community. • The priorities the departments, boards & commissions and Town Council are collectively considered in the Plan. • Only the current year is appropriated by Council, projects in later years represent a capital plan, not a budget.July 2, 2019 - Page 22 of 173
BUDGET PREVIEW | 5 Year Capital PlanCapital Projects FundRETT FundVRA TotalAnnual Maintenance $ 4.8M $ 1.7M n/a $ 6.5MParks & Landscape Operationsn/a $ 1.8M n/a $ 1.8MCapital Projects $12.9M$ 5.4M$2.5M$20.8MTotal $17.7M $ 8.9 M $2.5M $29.1MTown of Vail | Finance | 7/2/2019A look at average annual capital spending over the next 5 years:July 2, 2019 - Page 23 of 173
BUDGET PREVIEW | 5 Year Capital PlanTown of Vail | Finance | 7/2/2019Notable projects over the past few years:• InDEED Housing Program (2018) $7.2M ($3.4M funded from Fee in Lieu / $3.8M funded from CPF)• Sandstone Underpass (2017-2018) $8.2M VRA / $21.3M CDOT• Red Sandstone Parking Garage (2018-2019) $9.1M TOV / $4.5M Vail Resorts / $1.5M Eagle County School District• Slifer Plaza Reconstruction (2018-2019) $4.3M• East Vail Fire Station (2016) $3.6M• Chamonix Housing –(2016-2017) $4.0M subsidy• Vail Golf and Nordic Center (2016) $11.2M / $1.15M VRDJuly 2, 2019 - Page 24 of 173
BUDGET PREVIEW | 5 Year Capital PlanTown of Vail | Finance | 7/2/2019Notable projects proposed for 2020:• Public Works Expansion ($13.5M over 2 years) CPF• InDEED Housing Program ($2.5M) CPF• Bus replacements (7) ($6.5M) CPF• Water quality infrastructure ($1.0M) RETT• Gore Valley Trail realignment ($600K) RETT• Civic Area study for outcomes ($500K) GF and planning/design ($3.0M) CPF• West Vail Master Plan ($325K) GFJuly 2, 2019 - Page 25 of 173
BUDGET PREVIEW | Unfunded ProjectsThe largest unfunded projects over the next five years include:• Civic Area Plan Improvements / Municipal Complex• Housing at Public Works • Timber Ridge Redevelopment• Open Lands Plan implementation Town of Vail | Finance | 7/2/2019July 2, 2019 - Page 26 of 173
BUDGET PREVIEW | ReservesTown of Vail | Finance | 7/2/2019July 2, 2019 - Page 27 of 173
23BUDGET PREVIEW | Reserves: 10 Year History & 5 Year ProjectionTown of Vail | Finance | 7/2/2019$63.3$72.4$72.9$69.2$55.5$64.9$80.1$82.4$72.5$93.8$64.9$59.0$56.0$59.2$59.5 ‐ 10 20 30 40 50 60 70 80 90 1002009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019Am'd2020 2021 2022 2023MillionsAll OtherRETT FundCapital ProjectsFundGeneral FundReserve MinJuly 2, 2019 - Page 28 of 173
BUDGET PREVIEW | Capacity for Spending• Not enough cash reserves to fund all of these projects• Strategic plan for financing • Options include: Incur debtSave and PayScale back on projectsNew revenue sourcesTown of Vail | Finance | 7/2/2019July 2, 2019 - Page 29 of 173
BUDGET PREVIEW | Recap• Does Council agree with the standard budget philosophies and practices?• Does Council have comments on staff’s preliminary revenue assumptions?• Are there changes Council would like us to consider as we bring the 5-year capital projects budget forward?• Is there anything else you would like staff to be aware of as we build the budget?Town of Vail | Finance | 7/2/2019July 2, 2019 - Page 30 of 173
26BUDGET PREVIEW | Council Focus AreasTown of Vail | Finance | 7/2/2019July 2, 2019 - Page 31 of 173
27BUDGET PREVIEW | Council Focus AreasTown of Vail | Finance | 7/2/2019The following slides identify projects, programs and services that promote Town Council’s Focus Areas within the Council Action Plan•Does Council support pursuing newly identified ideas for 2020?•List includes some (not all) current items that will continue into 2020•Important core services of the town have been identified as “Excellent Municipal Services” within the Experience focus area and encompass a wide variety of servicesJuly 2, 2019 - Page 32 of 173
28BUDGET PREVIEW | Council Focus AreasTown of Vail | Finance | 7/2/2019COMMUNITYOngoing New Fund BudgetInDEED Housing Program X CPF $ 2.5M‐Housing Communications Plan & Website‐Inclusionary Zoning & Comm’l Linkage; Code Re‐views‐Environmental impact study‐Explore redevelopment of Timber Ridge?XXXXXGF $ 50K75K30K50K50KUpdate Vail Vision Plan? X GF $ 200KEducation & Enrichment Events X GF $ 151.5KYouth Recognition program increase X GF $ 10KJuly 2, 2019 - Page 33 of 173
29BUDGET PREVIEW | Council Focus AreasTown of Vail | Finance | 7/2/2019EXPERIENCEOngoing New Fund BudgetGuest Experience Initiative? X GF $ 150KEast Vail bus service enhancements X GF $ 75KExcellent municipal services XGFSummer managed parking X GF $110KBus replacements X CPF $6.5MNextbus replacement / “Info hub” X CPFAdvanced wireless connectivity (THOR) X CPFElectronic Directories in Villages X CPFTrail Management (Front Country Ranger & Summer progams)XRETT$ 80KNature Center redevelopment plans X RETT $ 434KJuly 2, 2019 - Page 34 of 173
30BUDGET PREVIEW | Council Focus AreasTown of Vail | Finance | 7/2/2019ECONOMYOngoing New Fund BudgetCivic Area Enhancements Study X GF $ 500KWest Vail Master Plan X GF $ 325KSignature Events (Council funded) X GF $ 1.0MDestination Events (Council funded) X GF $ 710KCommission on Special Events X GF $ 837KShort Term Rental Enforcement & Analysis X X GF $ 20KUpdate Vail Economic Strategic Plan X GFSummer Marketing XVLMD$ 3.5MJuly 2, 2019 - Page 35 of 173
31BUDGET PREVIEW | Council Focus AreasTown of Vail | Finance | 7/2/2019SUSTAINABILITYOngoing New Fund BudgetWater Quality Infrastructure Improvements X RETT $ 1.0MSolar array at Public Works Shops X RETT $ 1.0MWildlife Habitat Improvements X RETT $75‐100KGore Creek Strategic Plan Implementation X RETTTOV Employee Retention X GFWaste diversion education & programming X RETT $ 30KSustainable Destination implementation X RETT $ 30KActively Green & Energy Smart programs X RETT $ 73KJuly 2, 2019 - Page 36 of 173
2020 Budget Preview Session
Agenda
I. Budget Philosophies (15 min.)
II. Revenue Assumptions (40 min.)
III. Operating Expenditures (30 min.)
IV. Capital Projects: Current 5 year plan (30 min.)
V. Reserves & TIF Funds (20 min.)
VI. Council Focus Areas (60 min.)
VII. Lunch
July 2, 2019 - Page 37 of 173
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July 2, 2019 - Page 38 of 173
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July 2, 2019 - Page 39 of 173
Town of Vail Page 2
ELEVATE THE EXPERIENCE: Deliver on the promise, “VAIL, Like nothing on earth,”
that also supports “preserving our earth,” in everything we do.
ENHANCE THE LOCAL ECONOMY: Preserve our vibrant and diverse economy that
keeps Vail at the forefront of our resort competitors.
PRESERVE OUR NATURAL ENVIROMENT: Balance our economic, environmental,
and social needs to deliver a sustainable community.
In addition to the key initiatives in the Council Action Plan, there are standard budget
philosophies and practices developed over time and agreed to or revised by Council that are
used to develop the budget. Please see Appendix B for the Budget Philosophies.
III. BUILDING THE BUDGET
The base information to begin the budget process consists of revenue projections and
reserve levels. Reserves have been adjusted to reflect budget appropriations that
occurred mid-year.
Revenue Projections:
We have included a preliminary review of revenue assumptions (Appendix C) used as a basis
for the projection of annual revenues. Revenue projections set the stage for direction given to
the internal departments regarding annual operating expenditures. Staff is proposing a
conservative approach to revenue projections based on a cautious economic outlook. A 10-
year lookback of major revenue to accompany the 2020 proposed projections are included in
Appendix D.
The town’s 2020 budget is funded by a projected $71.2 million, a 5.6% decrease from
the 2019 forecast and a 10.5% decrease from the 2018 actual results. The decrease is
mainly attributable to one-time revenues in 2019 such as Vail Reinvestment Authority
reimbursements, federal grants and the sale of the town’s commercial unit at Vail Village
Inn Phase V. Without those one-time revenues in 2019, 2020 proposed revenues
across all town funds are flat with 2019 forecast.
July 2, 2019 - Page 40 of 173
Town of Vail Page 3
The below chart identifies the various sources of town revenue:
Sales tax and overall revenue collections had positive growth in 2018, mainly due to a restored
lodging inventory and good snow conditions. Despite a solid year, Vail’s sales tax growth has
also not kept pace with other mountain communities. The below chart is a year over year sales
tax growth comparison between Breckenridge, Aspen, Steamboat, and Vail:
Sales Tax
2019 YTD Growth
(April) 2018 2017 5 yr. Average
Breckenridge 8.09% 10.03% 2.21% 10.47%
Aspen 9.81% 4.50% 3.68% 7.61%
Steamboat 6.36% 6.48% 3.60% 7.55%
Vail 6.95% 8.97% 0.67% 5.35%
Year to date collections of $13.7 million as of April are up 7% from 2018. 2019 sales tax is
forecasted at $27.8 million based on year to date actual amounts plus remaining months
calculated as an average between 2017 and 2018. The forecast ends up flat (0.3% decrease)
from 2018 actuals. The proposed 2020 sales tax revenue of $28.4 million is a 2.0% increase
Sales Tax
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Property and
Ownership Tax
8%
Use Tax
3%
Ski Lift Tax and
Franchise Fees
9%
Real Estate
Transfer Tax
9%
Licenses and
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4%
Intergovernmental
Revenue
5%Transportation
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8%
Charges for
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5%
Rent, Fines &
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4%
Reimbursed from
VRA
4%
Earnings on
Investments
1%
2020 Total Revenue Sources: $71.2M
July 2, 2019 - Page 41 of 173
Town of Vail Page 4
over the 2019 forecast and a 1.8% increase from 2018 collections. This is less than half of the
five year average growth (5.35%) in sales tax revenues.
RETT Tax is proposed at $6.3 million, flat with the 2019 budget and a 17.6% decrease
from 2018. RETT typically fluctuates year to year, and no major redevelopment projects
are included at this time. Staff is proposing a conservative budget for 2020 in light of a
cautious economic outlook.
Parking revenues are proposed at $6.4 million, flat with 2019 forecast, and a 1% decrease from
2018. The 2019 forecast includes year to date collections through May, plus summer revenues
based on 2018, plus November/December revenues based on an average of 2017 & 2018.
Revenues from daily sales at the structures include summer overnight collections. Pass sales
include a nominal amount pass sales for the Red Sandstone parking structure.
Property tax collections are estimated at $5.5 million, a 3.0% increase from 2019. A more
accurate estimate will be available in August, when the County Assessor releases initial
projections. There will be a small reduction in residential taxes again due to the Gallagher
Amendment. The Gallagher Amendment reduced the residential multiplier from 7.96% in 2018
to 7.2% in 2019 and will be reduced to 7.15% in 2020. Impact to the town’s General Fund is
approximately $550,000 in 2019 from the original 7.96% residential rate. If valuations have
increased from the recent re-assessment, we may have some offset to the Gallaher impact.
Construction Use Tax is proposed at $2.2 million for 2020, flat with 2019 and a 39%
decrease from 2018. Construction fees such as building permits, plan check fees, and
design review fees are proposed at $2.1M for 2020, a 3% increase from 2019 forecast
and a 28% decrease from 2018. No major projects are included at this time, however
projects on the horizon include Booth Heights Neighborhood, Park Meadows, Lions View,
as well as a few large remodels. Combined, all of the construction-driven revenues are
proposed at a 1.4% increase from 2019 and a 35% decrease from 2018. The 2020
proposed revenues are in line with a five year average.
Operating Budget:
Town operating expenditures are budgeted as part of the General Fund and make up the
majority of all yearly expenses. 2019 amended budget includes total operating expenses of
$49.8 million. A breakout of operating expenses by department is provided in the chart below.
Within the General Fund, 28% of spending is for public safety which includes Fire, Police, and
Police Communications. Fourteen percent of the total is spent on transportation and parking,
which includes the free bus system, operating the parking structures at Vail Village, Lionshead
and Ford Park. Public Works accounts for 11% of spending. This consists of daily repairs and
maintenance of the town’s infrastructure and support of special events but does NOT include
any new capital or items that extend the life of the existing capital. Facility and fleet
maintenance is 9% and includes daily repairs and maintenance of town owned buildings and
equipment. This also does not include any new capital items.
July 2, 2019 - Page 42 of 173
Town of Vail Page 5
When making considerations for the 2020 expenditure budget, it is also useful to look at
expenses by category. General Fund expenses can be divided into four major categories;
salaries, benefits, contributions and special events; and all other. “All other” operating expenses
consist of operating and maintenance fees, professional fees, contracts, office supplies etc.
Police
12%
Public Safety
Communications
6%
Fire
10%
Town Officials
4%Administrative
Services & Risk
Management
10%
Housing
1%Community
Development
7%
Library
2%
Contributions,
Marketing, &
Special Events
8%
Public Works &
Streets
11%
Parks & AIPP
4%
Transportation &
Parking
14%
Facilities & Fleet
Maintenance
9%
Employee Housing
EHOP Program
2%
Where the Money Goes
2019 Amended Budget $49.8M
July 2, 2019 - Page 43 of 173
Town of Vail Page 6
As a service organization, salaries and benefits typically represent nearly two-thirds of the total
operating budget. In the above chart, the town’s personnel expenditures make up 62% of the
total. Staff will return on August 20th to present staffing, compensation and benefits topics for
the 2020 budget. Later, on September 3rd, the first draft of the entire Town Manager budget will
be presented. Ordinance readings are scheduled for the October meetings.
Reserves & Capital Plan
Town reserves are projected to be $65 million at the end of 2019 down from $94M in 2018.
The town has since used some of these reserves to fund events, housing, and other major
capital projects including the construction of the four level parking structure at Red Sandstone
elementary school. Other capital projects over the past five years that have been completed by
the town utilizing cash include:
InDEED Housing Program (2017-2019) $10.4M ($3.4M funded from Fee in Lieu
collections)
East Vail Interchange improvements and water quality (2018-2019) $2.5M
Sandstone Underpass (2017-2018) $8.2M VRA; $21.3M CDOT Grants
Red Sandstone Parking Garage (2018-2019) $9.1M TOV / $4.5M Vail Resorts / $1.5M
Eagle County School District
East Vail Fire Station (2016) $3.6M
Chamonix Housing –(2016-2017) $19.5M ($17.7M repaid from sales)
Vail Golf and Nordic Center (2016) $11.2M
Staff has provided the current five year capital plan, updated for 2018 actuals and 2019
amended budget. It does NOT include new requests coming as a part of the 2020
budget process.
Salaries
45%
Benefits
17%Contributions
, Marketing,
Special
Events
12%
All Other
Operating
Expenses
26%
Where the Money Goes
Municipal Services by Category
July 2, 2019 - Page 44 of 173
Town of Vail Page 7
While total reserves at the end of 2019 are projected to be $65 million, not all of that is
available for new capital projects. Some of the funds such as Heavy Equipment, Health
Insurance and Dispatch Services cannot be spent for anything other than their specific
designation. In addition, the Vail Reinvestment Authority funds are restricted to capital
improvements within the district, and the RETT Fund is restricted for parks, recreation,
environmental sustainability, forest health and open space acquisition. The Capital
Projects Fund is typically the only source of funding used for capital projects that
fall outside of these restrictions.
While the Vail Reinvestment Authority is another source of funds for projects in the district, there
will not be significant funds available until 2023 due to the Sandstone Underpass project and the
new parking structure at Red Sandstone Elementary. The VRA does have debt capacity
however, for future projects such as improvements resulting from a Civic Area Master Plan.
On the topic of reserves, staff is proposing to increase the General Fund reserves
requirement to 35% of General Fund revenue from the current 30%. While Town Council
approved last year to increase the minimum reserves to 30%, this final adjustment will help
ensure the town can maintain its high level of operations during a catastrophic event such as a
major wildfire.
ACTION REQUESTED
The feedback given during this work session will help establish a foundation from which to build
the 2020 budget, and is not considered an “approval” of any particular item within the budget.
Upcoming budget presentations as outlined in the timetable (Attachment A) will provide more
opportunities for adjustments. However, in order to give direction to departments in beginning
to build their budgets, staff is requesting feedback on the following:
1. Does Council agree with the standard budget philosophies and practices?
2. Does Council have comments on staff’s preliminary revenue assumptions?
3. Does Council agree to increase the General Fund fund balance reserve
minimum from 30% of revenues to 35%?
4. Are there any capital projects you would like staff to include in the budget
proposal?
5. Is there anything else you would like staff to be aware of as we build the
budget?
July 2, 2019 - Page 45 of 173
APPENDIX A
Budget Guidelines
Presentation of 2018 audit report to Council 06/04/19 √
Budget Retreat - special meeting 07/02/19
Capital budget discussion with Council 08/06/19
Compensation & Benefits with Council 08/20/19
Town Manager reviews departmental budgets 08/05/19 to 08/16/19
VLMD Board review of 2019 Operating Plan 09/17/19
Budget Documentation and Reporting
First reading of 2019 Supplemental Number One 05/07/19 √
Second reading of 2019 Supplemental Number One 05/21/19 √
VRA Supplemental - Resolution 05/21/19 √
VLMD Supplemental - Resolution 04/02/19 √
First Draft TM Budget 09/03/19
First reading of 2019 budget ordinance 10/01/19
Second reading of 2019 budget ordinance 10/15/19
VLMD Resolution for VLMD Budget 10/15/19
TOV Resolution for VLMD Budget 10/15/19
Vail Reinvestment Authority Budget Resolution 10/15/19
First reading of mil levy certification ordinance 11/19/19
Second reading of mil levy certification ordinance 12/03/19
First reading of 2019 Supplemental Number Two 12/03/19
Second reading of 2019 Supplemental Number Two 12/17/19
Town of Vail
Proposed 2020 Budget Timetable
July 2, 2019 - Page 46 of 173
APPENDIX B
Budget Philosophies
There following standard budget philosophies and practices have been developed over
time and are agreed to or revised by Council and then used to develop the budget.
Budget will reflect the town’s vision and supports the Town Council’s areas of strategic
focus
Revenues are projected conservatively using analytical processes
When appropriate, new programs are funded by new or increased revenues or
reallocation of existing revenue
General Fund reserves of at least 30% of budgeted revenue; Staff recommends
increasing to 35%
Town develops a five-year financial projection for all major funds, including a long-term
capital improvement plan
The town will operate within annual revenue streams (expectation of “break-even”), with
the exception of one-time master planning projects or Extraordinary Event funding from
reserves
The sales tax “split” between the General Fund and Capital Projects Fund is set by
ordinance, subject to annual review. Currently, staff recommends maintaining the
current “split” of 62% to the General Fund and 38% to the Capital Projects Fund. At year
end, any sales tax collections over the budgeted amount go entirely to the Capital
Projects Fund.
Fund balances shall be adequate to cover short-term fluctuations in revenues,
emergencies, and planned future expenditures.
1. Does Council agree with the current standard budget philosophies and
practices?
2. Does Council have any revisions to the standard budget philosophies and
practices?
July 2, 2019 - Page 47 of 173
Revenue
July 2, 2019 - Page 48 of 173
APPENDIX C
2020 Preliminary Revenue Assumptions
Sales Tax 2020 is proposed at $28.4M, a 2.0% increase from 2019 forecast and an increase
of 1.8% from 2018 actual.
2019 sales tax collections are currently up 7.0% through April. Destimetrics has
reported Vail’s summer occupancy down 7.8% compared to the “industry” down
0.7% and ADR (Avg. Daily Rate) increase of 3.4% compared with “industry”, also
up 2.5%. In total, RevPar for Vail (combined occupancy and rate) is down 4.6%
compared to industry, up 1.9%.
The sales tax “split” proposed is unchanged at 62% General Fund and 38% Capital
Projects Fund.
RETT 2020 proposed at $6.3M, flat with 2019 forecast, and down 17.6% from 2018.
Three year average annual growth is 3.2%. Year‐to‐date collections are tracking
21% down from prior year. 2019 budget is $6.3M, down 17.6% from prior year.
Construction
Use Tax
2020 proposed at $2.2M, flat with 2019 forecast and down 39% from 2018
actuals. The 2020 projection is based on an average year, without major
projects. 2018 included $1.9M in Vail Health collections.
Construction
Fees
2020 Construction Fees are proposed at $2.1M, a 3% increase from 2019
forecast, but a 28% decrease from 2018 actuals. Year to date collections are
down 16% from the prior year. 2019 was budgeted to be down 39%. The 2020
projection is based on an average year, without major projects.
Property Tax 2020 proposed at $5.5M, a 3.0% increase from 2019. This projection is very
preliminary since we have not received the reassessment notice from the County
Assessor. The preliminary valuations are expected in August.
Lift Tax 2020 proposed at $5.3M, a 2% increase from 2019 forecast and a 3.8% increase
from 2018 actuals. This is a conservative estimate considering the planned early
openings.
Parking 2020 proposed at $6.4M, flat with 2019 forecast and a 1.0% decrease from 2018.
It includes summer overnight parking, Vail Health pass sales and Red Sandstone
structure.
July 2, 2019 - Page 49 of 173
Major Revenue Analysis2020 Proposed Budget% from 2018 % from 20192009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2019 2020Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Budget Forecast Proposed CommentsGeneral Sales Tax16,913,338 17,676,115 19,581,414 20,046,455 21,999,999 23,881,130 25,141,932 25,763,244 25,591,483 27,886,113 27,080,000 27,830,000 28,400,000 2020 proposed 2% increase from 2019 forecast and a 1.8% increase from 2018 actuals. YTD collections as of April are up 7% from 2018-13.8% 4.5% 10.8% 2.4% 9.7% 8.6% 5.3% 2.5% -0.7% 9.0% -2.9%2.8% 2.0%RETT Tax2,513,481 6,950,701 4,403,706 5,452,937 4,725,589 6,849,449 6,965,617 6,843,356 6,313,611 7,649,013 6,300,000 6,300,000 6,300,000 2020 flat with 2019 budget; and a 17.6% decrease from 2018-72.4% 176.5% -36.6% 23.8% -13.3% 44.9% 1.7% -1.8% -7.7% 21.2% -17.6%0.0% 0.0%Parking Revenue4,975,795 5,037,042 4,023,940 3,453,836 4,170,065 4,528,137 4,948,993 5,230,062 4,902,756 6,416,013 5,426,000 6,360,000 6,360,000 2020 proposed flat with 2019 forecast, or a 1% decrease from 20185.7% 1.2% -20.1% -14.2% 20.7% 17.9% 9.3% 5.7% -6.3% 30.9% -15.4%17.2% 0.0%Both 2019 and 2020 include summer parking revenue of approx. $200KVail Health will need passes again in 2020Property & Ownership Tax4,506,491 4,951,386 5,031,770 4,157,279 4,227,966 4,358,411 4,389,241 4,911,842 4,940,193 5,313,730 5,300,000 5,300,000 5,460,000 Assessor's data won't be received until August; In 2020, the town will experience another impact from4.6% 9.9% 1.6% -17.4% 1.7% 0.1% 0.7% 11.9% 0.6% 7.6% -0.3%0.0% 3.0%Gallagher estimated at $550K reduction which may be offset by increased valuations of lodging propertieLift Tax Revenue3,048,011 3,357,717 3,529,125 3,433,686 4,007,908 4,351,624 4,763,956 5,032,970 4,708,765 5,103,480 5,025,000 5,200,000 5,300,000 2020 proposed at a 2% increase from 2019 forecast and a 3.8% increase from 2018 actuals-7.0%10.2% 5.1% -2.7% 16.7% 15.1% 9.5% 5.6% -6.4% 8.4% -1.5% 3.5% 1.9%Construction Fees1,341,731 1,272,606 985,377 1,333,681 1,404,928 2,608,807 1,949,884 1,552,569 1,628,471 2,958,948 2,061,207 2,061,207 2,122,988 2020 is a 3.0% increase from 2019 budget and does not include any major projects (so far)-64.7% -5.2% -22.6% 35.3% 5.3% 4.4% -25.3% -20.4% 4.9% 81.7% -30.3%0.0% 3.0%2019 YTD collections of $2.0M is trending up 67% from prior year, however this does include Mtn ViewConstruction Use Tax713,582 1,103,119 721,002 1,221,734 1,360,585 1,803,853 2,220,168 1,688,841 1,740,754 3,689,131 2,220,000 2,220,000 2,220,000 2020 flat with 2019 budget and based on 5 yr average; No major projects included at this time17.3% 54.6% -34.6% 69.4% 11.4% 0.2% 23.1% -23.9% 3.1% 111.9% -39.8%0.0% 0.0%2018 inlcluded $1.9M from Vail Health projectOther Taxes1,545,535 1,711,350 1,806,708 1,672,112 1,735,016 1,829,591 1,886,347 1,812,997 1,803,508 1,982,124 1,878,560 1,902,560 1,969,920 County sales tax (based on TOV sales tax), Road & Bridge, Hwy users revenue, etc.-6.0% 10.7% 5.6% -7.4% 3.8% 5.6% 3.1% -3.9% -0.5% 9.9% -5.2%1.3% 3.5%Federal / County Grants203,765 3,785,144 1,596,040 916,067 82,630 474,399 152,193 184,827 169,883 1,168,041 2,021,706 2,021,706 720,000 2018 includes $700K CDOT Water Quality "TAP" grant and $135K state grant for water quality at PWN/A 1757.6% -57.8% -42.6% -91.0% -45.6% -67.9% 21.4% -8.1% 587.6% 73.1%0.0% -64.4%2019$1.15M from Eagle County and ERWSD for Dowd Junction path reconstruction2020 $700K federal grant for replacement of Bridge Rd. bridgeEarnings on Investments460,234 330,216 539,541 492,015 426,975 674,027 271,896 191,992 563,885 1,123,184 381,260 681,260 937,634 Based on available fund balance and investment returns assumed at 1.8%-75.0% -28.3% 63.4% -8.8% -13.2% 57.9% -59.7% -29.4% 193.7% 99.2% -66.1%78.7% 37.6%Rental Income912,090 862,151 895,872 832,134 918,691 1,044,463 1,028,950 1,019,509 1,027,199 1,028,569 1,102,852 1,102,852 1,093,177 Includes Donovan Pavillion at $310K; employee housing rentals and parking structure leases-4.0% -5.5% 3.9% -7.1% 10.4% 24.2% -1.5% -0.9% 0.8% 0.1% 7.2%0.0% -0.9%E911 and Interagency Dispatch 1,904,572 1,908,591 1,958,581 1,915,218 1,982,170 1,931,359 1,896,010 1,918,590 2,008,451 2,055,844 2,158,030 2,158,030 2,201,191 Funding by E911 Authority Board and participating agencies14.9% 0.2% 2.6% -2.2% 3.5% -2.6% -1.8% 1.2% 4.7% 2.4% 5.0%0.0% 2.0%Vail Reinvestment Authority Transfers- 1,070,365 7,125,196 5,354,864 1,842,286 3,049,280 2,757,637 3,546,063 4,179,718 4,599,998 3,848,281 3,848,281 2,550,000 2019 & 2020 Red Sandstone parking garage (multi-year payback to Capital Projects Fund)N/A 565.7% -24.8% -65.6% 65.5% -9.6% 28.6% 17.9% 10.1% -16.3%0.0% -33.7%Sale of Chamonix Housing Units- - - - - - - - 17,748,304 - - - Project Reimbursment Red Sandstone- - - - - - - - 5,800,000 - - - $4.3M from Vail Resorts; $1.5 from Eagle County School District cost share of RSES parking structureAll Other Revenue4,885,916 7,957,308 6,463,634 4,725,743 4,725,539 7,522,484 9,577,305 7,783,483 7,358,044 8,923,905 7,963,847 8,417,745 5,550,551 In general, this item includes franchise fees, fines and forfeitures, employee portion of healthcare-24.8% 62.9% -18.8% -26.9% 0.0% 59.2% 27.3% -18.7% -5.5% 21.3% -10.8%5.7% -34.1%premiums, license revenue, administration fees collected from VLMD and RETT and other chargesfor service such as out of district fire response and Police contracted services. It may also includeuse of Traffic Impact fees or Holy Cross Community Enhancement FundsTotal Revenue 43,924,542 57,973,811 58,661,907 55,007,762 53,610,347 64,907,014 67,950,130 67,480,345 66,936,720 103,446,397 72,766,742 75,403,641 71,185,461 % compared to Prior Year-24.3% 32.0% 1.2% -6.2% -2.5% 21.1% 4.7% -0.7% -0.8% 54.5% -29.7% 3.6% -2.2%vs. 2019 Original Budget19.4% -8.9% -5.6% -5.6%vs. Forecast1July 2, 2019 - Page 50 of 173
Capital / Reserves
July 2, 2019 - Page 51 of 173
2018 2019Actual Amended 2020 2021 2022 2023Revenue2% 3% 3% 3%Total Sales Tax Revenue: 27,886,113$ 28,400,000$ 28,968,000$ 29,837,000$ 30,732,000$ 2020 proposed 2% from 2019 forecast and 1.8% from 2018 actuals Sales Tax Split between General Fund & Capital Fund57/4362/38 62/38 62/38 62/38 62/38Sales Tax - Capital Projects Fund 12,046,899$ 10,290,000$ 10,792,000$ 11,008,000$ 11,338,000$ 11,678,000$ Use Tax 3,689,131 2,220,000 2,220,000 2,264,900 2,310,698 2,357,412 2020 flat with 2019 and based on 5 year averageFederal Grant Revenue 1,653 300,000 700,000 - - - 2019: $300K in 2019 Federal grant reimbursement for Bridge Rd Bridge repair; $700K in 2020.Other County Revenue 197,523 47,228 - - - - 2019: $47.2 reimbursement from ERWSD for a sewer line at RSES parking structure (see corresponding reimbursement below) 2018: $260.3K reimbursement for radios from Eagle County Sheriff's Office, Eagle County Health Services District, and Avon Police Department; Other State Revenue 747,710 168,000 525,287 - - - 2020: $525,287 CDOT bus grant; 2019: $135K public works water quality grant; $33K grant for Police Intel Sharing platform- project expenditures included in the 2018 budget and re-appropriated below.Lease Revenue 159,135 164,067 164,067 164,067 164,067 164,067 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)Sales of Chamonix Housing Development Units 17,748,304 - - - - - 2018: Sale of Chamonix Housing UnitsProject Reimbursement 6,909,331 320,655 200,000 1,700,000 200,000 200,000 2019-2020: $200K reimbursement from Holy Cross for 2019/2020 Big Horn Rd and Intermountain project; $20.7K traffic impact reimbursement for VVMC/Frontage Rd. project; $50K use of community enhancement funds for Liftside to Glen Lyon underground utility project; $50K additional use of traffic impact fees for VVMC/Frontage Rd (see corresponding expenditures below); 2021: $1.5M from traffic impact fee for Vail Health/ Frontage Road Project; 2019-2023 $200K reimbursement from Holy Cross for 2019/2020 Big Horn Rd and Intermountain projectSale of Vail Village Inn Phase V Unit 2 - 1,547,000 - - - - 2019: Sale of Vail Village Inn Phase V Unit 2Timber Ridge Loan repayment 124,516 489,342 460,842 463,086 463,043 462,999 $28.5K interest on $1.9M loan to TR; Principal and interest on $8M loan to Timber Ridge FundEarnings on Investments and Other 448,616 115,201 294,115 114,057 90,510 129,703 2020: 1.8% returns assumed on available fund balanceTotal Revenue 42,072,819 15,661,493 15,356,311 15,714,110 14,566,318 14,992,181 ExpendituresCapital MaintenanceBus Shelters 27,048 30,000 230,000 30,000 30,000 30,000 Bus shelter annual maintenance; 2020 Lionshead transit center Westbound Bus shelterParking Structures 490,086 904,914 697,000 795,000 785,000 950,000 2018-2019 Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs; 2019: Re-appropriate for structural repairs to LHTRC, roofing repairs at VTRC, and elevator repairs; 2023 includes $200K for expansion joint replacementWelcome Center/Grandview Capital Maintenance 121,154 100,000 - 100,000 25,000 25,000 2018: Furniture replacement for Lionshead Welcome Center- current furniture has reached it's 5 year life. This includes paint and built in desks; 2019: $100K for final design bills for Welcome Center and furniture replacement at the Grandview including sound panels and audio visual enhancements; 2021: Furniture replacement in Vail Village Welcome CenterChildren's Garden of Learning-Capital 18,574 32,500 - - - - 2018: Council contribution for a new boiler at the Children's Garden of Learning. The town owns the building; 2019: Council contribution to build a fence around front yard.Vail Valley Foundation- Capital - 55,000 - - - - 2019 Council Contribution towards installation of the video screen at the Ford AmphitheaterTraffic Impact Fee and Transportation Master Plan Updates - 30,000 - - - - 2019: $30K to update 20-year Transportation Master Plan to coincide with West Vail Master Plan and Civic Center Master PlanNeighborhood Bridge Repair - 689,134 - 350,000 - - 2019:Kinnickinnick (West) Bridge Repair, West Forest Bridge Repair ($689,143); , Major Bridge Repair Projects are determined based on bi-annual bridge inspection; 2021: $350K Placeholder based on bridge inspection reportsTOWN OF VAIL 2020 PROPOSED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND 1 July 2, 2019 - Page 52 of 173
2018 2019Actual Amended 2020 2021 2022 2023TOWN OF VAIL 2020 PROPOSED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDFacilities Capital Maintenance 299,338 669,662 372,500 523,500 489,500 615,000 In general this line item covers various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). 2019: Re-appropriate for TM residence upgrades including solar panels when replacing 40 year old roof and electrical car charger, Admin remodel, PD garage ventilation project ($276K); PW admin heated walkway repair ($50K), PW admin kitchen update ($15K), PW shops and bus barn maintenance including wood siding maintenance and exhaust system replacement ($130K), TM residence roof, skylight, and solar panel ($70K); 2020:PW garage door replacements ($50K), transit station skylight replacement ($50K); 2021: PW shops fire panel replacement ($40K), garage door replacements ($50K), PW boiler replacement ($20K), 2nd phase of transit center skylight replacement ($50K), Buzzard Park repairs ($41K); 2022: Fire Station interior paint ($35K), Library Skylight maintenance ($150K), PW roof repairs ($50K), Phase 3 of transit center skylight replacement ($50K); 2023: Fire Station II exhaust extraction system $(75K), library air handling replacement ($125), Bus barn gradient tube replacement ($50K)Municipal Complex Maintenance - 138,750 798,000 255,000 335,000 205,000 2019: PD window replacement ($80K), PD circulation pump repairs and replacement ($15K), PD elevator drive controls ($44K); 2020: Replace Admin building air handlers ($250K), Comm Dev roof replacement ($125K), Comm Dev interior flooring replacement ($25K), PD balcony repairs ($50K), PD boiler replacement ($45K), replace PD air handling units ($75K), replace PD rooftop units ($125K); 2021:Admin Upper level system installation ($175K), PD Stucco patching and painting ($40K), PD wood siding replacement ($30K); 2022: Replace HR heat system ($100K); 2020: PD locker room and restroom repairs ($50K), Comm Dev window replacement ($100K), Comm Dev interior wall and ceiling maintenance ($30K); 2023: Comm Dev boiler replacement ($100K), Comm Dev air handler replacement ($75K)Donovan Park Pavilion - 5,000 755,100 5,100 5,100 5,100 Annual $5K Maintenance to repair HVAC; 2020 includes HVAC Replacement at Donovan PavilionStreet Light Improvements 64,919 75,000 75,000 75,000 75,000 75,000 Annual maintenance to street lights; LED light enhancementsCapital Street Maintenance 834,558 1,225,000 1,345,000 1,225,000 1,405,000 1,350,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022/2023 includes Asphalt and Mill overlay ($575K)East Mill Creek Culvert Replacement - - - - 550,000 - 2022: Replacement of East Mill Creek culvert at Gold Peak and Vail Valley DriveSnowmelt Boilers - - 500,000 500,000 500,000 500,000 Replacement of 8 boilers (2 per year)Town-wide camera system 146,038 70,000 22,000 22,000 22,000 22,000 '2018-2019 replace Bosch system(30 cameras); $22K Annual maintenanceAudio-Visual capital maintenance 18,000 18,000 18,000 18,000 18,000 18,000 $18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome CenterDocument Imaging 29,018 30,000 30,000 30,000 30,000 30,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers. Software Licensing 34,134 327,277 146,193 147,417 63,665 63,665 2018-2020: Upgrade Microsoft products on all equipment; renewal of licenses; $3K per year increase from original 5 year plan due to additional software products; 2019: Re-appropriate $182K for virtual desktop replacement ($57K); Asset Mgmt. System ($75K); Asset Mgmt. annual maintenance and licensing agreement ($50K)Thermal Imaging Cameras - 12,000 12,000 - 12,000 - For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriersHardware Purchases 86,073 113,927 350,000 50,000 50,000 50,000 2019: Replacement of 50 workstations per schedule; $300K in 2020 for scheduled replacement of larger serversWebsite and e-commerce 4,311 12,000 12,000 12,000 12,000 12,000 Internet security & application interfaces; website maintenance; includes $550/month for web hosting svcsI-70 Fiber Optics - 35,000 2019: $35K for fiber from West Vail fire station to CDOT I-70 fuber connection for Porject THORFiber Optics / Cabling Systems in Buildings 26,620 90,000 15,000 15,000 15,000 15,000 2019: NWCOG Project THOR Broadband project Meet Me Center $75K; 2018-2023: Repair, maintain & upgrade cabling/network Infrastructure $15KNetwork upgrades 366,857 30,000 200,000 30,000 30,000 30,000 Computer network systems - replacement cycle every 3-5 years; 2019: Remove $350K that had been moved forward to 2018 for retrofit networking gear for public access system installed in 2014; 2020 replacement of switches and routersPhone System 32,143 45,077 - - - - 2019: Final payment for phone system upgrade: ($32.2K), normal replacement of Ipads, Iphones ($13K)Public Wi-Fi Systems - - 250,000 - - - Upgrade/replace public Wi-Fi system initially installed by Crown CastleBusiness Systems Replacement 196,366 172,334 - 30,000 - 30,000 2019: Re-appropriate for sales tax software ($134K), and new bus scheduling software ($8K); $30K every other year for parking system upgrades; 2018: $1.3K for final bills for financial statement module, $160K for sales tax software, $90K STR software; $19K for Com Dev project Docs software; $38K new bus scheduling software (approx. operating costs is $20/yr.); $30K every other year for parking system upgrades 2 July 2, 2019 - Page 53 of 173
2018 2019Actual Amended 2020 2021 2022 2023TOWN OF VAIL 2020 PROPOSED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDPublic Safety System (CAD/RMS Dispatch System) 44,906 141,000 50,000 50,000 50,000 50,000 $50K Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance; 2019: Police Department Records Mgmt. system SQL licensing ($91K)Public Safety Equipment 101,696 72,643 - - - - 2019: Intel Sharing Platform ($33K) covered by grant; Speed Signs ($7.8K), Rifle noise suppressors ($23.1K), pole camera ($8.6K); 2018: Replace existing headsets, vests, and helmets for 6 Police SOU members ($20.5K), Upgrade mass casualty supplies in patrol cars ($5.6K); DOLA grant for License plate readers for two vehicles ($65.3K); Replacement of 40 body worn cameras ($12K);Police patrol car cameras - 56,635 - - - - 2019: $56.6K for new PD patrol car cameras (last replaced in 2013).Fire Safety Equipment - 59,000 - - - - 2019: Long Range acoustical device ($50K), personal protective equipment dryer ($9K)Bus Camera System - 15,000 15,000 - - - Installation of software and cameras in buses; 2019/20 annual capital maintenance of camera replacement, etc.Extrication Equipment 95,374 4,626 - - - - 2019: Re-appropriate for final bills; 2018:To purchase updated extrication equipment that will work with newer and more advanced vehiclesRHMAEC vehicle and equipment 39,750 - - - - - 2018: TOV's portion of a RHMAEC(Regional Hazardous Materials Association of Eagle County) vehicle and equipment- Eagle county is putting $120K towards this vehicle.Event Equipment - 77,892 - - - - Event trailer and moveable barricades to provide barriers for vehicle entry into event areasFire engine equipment 29,976 20,024 - - - - 2019: Appropriate to complete purchases of necessary fire engine equipment to fully equip 4th fire engine; this will allow this vehicle to be used when other engines our being repaired or in an emergencyTotal Maintenance 3,106,938 5,357,395 5,892,793 4,263,017 4,502,265 4,075,765 Priority AData Center (Computer Rooms) 868,993 2,273,043 15,000 15,000 15,000 15,000 2019: 2nd half of hyper-converged infrastructure (HCI) equipment $750K, Data Center remodel at Station 3 $1.2M, Cooling/UPS system upgrade for data center in Muni building $128K; Re-appropriate $40K to complete 1st phase of data center remodel **Additional request for funding coming at next meeting (May 21); $200K 10% contingency Public Works Shops Expansion 136,594 8,013,406 5,500,000 - - - 2019: $8M Expansion and remodel of the Public Works shop complex as outlined in an updated public works master plan (previously completed in 1994). The plan will ensure shop expansions will meet the needs of the department and changing operations, such as electrified buses into the future. The plan will consider a shop building expansion, system upgrades, ADA upgrades, additional employee housing (in various locations including the current administration building), covered cold storage and the expansion of the shop yard foot print to the north, project staging and space, snow dump expansion, Photovoltaic Array as a major GHG emission offset, Frontage Road left turn lane, and hazard mitigations and visual screening; Re-appropriate for final design bills ($13.4K); 2018:$150K Design for PW building remodelVehicle Expansion 251,309 115,100 80,000 - - - 2018: Snow Blower ($200K), Landscape architect truck ($30K), Drug Task Force vehicle ($35K); 2019: Police chief vehicle ($39K), building inspector vehicle ($37.1K), Town engineer vehicle ($39K); 2020: 2 commander vehicles ($80K)Parking Entry System / Equipment - 186,037 - - - 850,000 2019: Spare parking system equipment including ticket creator, ticket processor, ticket feeder, circuit boards, power supply modules, print heads ($93K); 2018: Ongoing parking equipment maintenance; $75K for conversion of Ford Park gates to automatic ticketing system to enhance Ford Park parking management; 2023: New parking equipment Neighborhood Bridge Reconstruction 21,564 2,332,542 1,400,000 - - - 2019: Bridge Road Bridge replacement ($450K); Lupine Bridge Repair ($350K); 2020: Nugget Lane Bridge ReconstructionEast Meadow Drive Snowmelt 471,033 750,000 - - - - 2019: Installation of snowmelt system; 2018: Design Snowmelt major repairs from Solaris to Austria House/Covered Bride area to be done at same time as the Slifer Plaza construction. This includes paver removal, snowmelt, asphalt replacements with concrete paversMain Vail Roundabout - 250,000 - - - - 2019: Main Vail Roundabout truck apronNeighborhood Road Reconstruction - 400,000 - 3,500,000 - - 2019: East Vail major drainage improvements; 2018: Continuation of shared drainage project that began in 2015 with ERWSD on Rockledge Rd/Frontage Rd; 2021: East Vail road Major Drainage Improvements construction ($3.5M), street total reconstruction eliminated (was $9M+)Vail Trail Sidewalk Connection - 85,000 - - - - Connect Vail sidewalk on Vail Valley Drive in front of Vail Trails Chalet complexRockfall Mitigation near Timber Ridge - 400,000 - - - - 2019: Rockfall mitigation near Timber Ridge 3 July 2, 2019 - Page 54 of 173
2018 2019Actual Amended 2020 2021 2022 2023TOWN OF VAIL 2020 PROPOSED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDData Center equipment replacement and generator 140,594 159,406 - - - - 2019: Re-appropriate final bills to replace data center server infrastructure; upgrade and replace emergency generator to increase capacity Lionshead Express Bus Stop Improvements (VRA) 656,308 25,000 - - - - 2019: Signage at Lionshead Express Bus Stop; 2018: Improvements to Lionshead Express Bus stop to allow for West bound stop and turnaroundWest Lionshead Circle Crosswalks (VRA) - 250,000 2019: Crosswalk at West Lionshead circle to be done in lieu of Vail Spa heated walkHeated walkway between underpass and 1st chair (VRA) 314,185 - - - - - 2018: Heated walkway between new underpass and 1st chair buildingMill Creek Heated Walk - 125,000 2019: TOV portion of 50/50 shared project with homeowners for heated sidewalk at Kendell Park/Mill Creek ($125K). This project will be managed by the HOA at an estimated total cost of $150K. Energy Enhancements 14,052 73,847 - - - - 2019: Electric car charges at various town locations ($73.8K)Pedestrian Safety Enhancements 20,884 1,479,116 - - - - 2019: Replace 40+ year old overhead lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16); project includes underground electrical enhancements for lightingSlifer Plaza/ Fountain/Storm Sewer 2,821,757 1,484,329 - - - - 2019: Re-appropriate to continue repairs to Silfer Plaza fountain and storm sewersSeibert Fountain Improvements - 400,000 2019: Fountain software system and valve upgrades at Seibert FountainLionshead Parking Structure Landscape Renovations (VRA) 69,709 30,291 - - - - 2019: Re-appropriate to complete landscaping ($30.3K); 2018: Improvements to parking structure landscaping around the eastern areas of the Vail Transportation Center where trees have been lost and planting eroded by years of snow storageRadio Equipment replacement/expansion 738,844 12,601 - - - - 2019: Seven back-up radios for PW; 2018: Additional Radios for backup radios and crew expansion; related yearly County fees ($10K) included in HEF; Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced until 2018)Hybrid Bus Battery Replacement 43,056 388,716 - - - - 2019: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet; Buses will be repaced in 2-3 yearsPublic Works Building Maintiance - 300,000 - - - - 2019: Re-appropriate $300K to replace two HVAC units at Public WorksCivic Area Redevelopment - 100,000 2019: Preliminary design plans to vet broader master plan conceptsRed Sandstone Parking Structure (VRA) 12,095,586 2,614,596 - - - - 2019: Re-appropriate to complete project including all landscaping and parking space monitoring system; 2018: Construction of 4 level parking structure at Red Sandstone Elementary school, with contributions from Vail Resorts ($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRAChamonix Housing Development 2,285,867 - - - - - 2018: Final construction of the Chamonix town home development projectI-70 Underpass (VRA) - 492,990 - - - - 2019: The town's portion to complete and pay final bills for the I-70 underpassSale of Property - 18,000 Closing costs for sale of two properties (VVI Phase V Unit 2 and Chamonix Parcel D/E); plus some administrative costs to bringing Parcel D/E through the PEC process to subdivide and update zoningUnderground Utility improvements 1,491,391 696,675 - - - - 2019: $50K for undergrounding electric between Glen Lyon office building and Liftside- see reimbursement above; $71K for CDOT project at I-70 underpass; $2.1M for Big Horn Rd and Intermountain Eastern portion projects to be completed in 2018 using Community Enhancement Funds ($1.1M reimbursement from the Holy Cross enhancement funds)Public Works Equipment Wash Down/WQ Improvements 61,793 185,174 - - - - 2019: Improvements to exterior wash area for large trucks to include small heated area to prevent ice buildup (safety issue ) and filtration of waste water Total Priority A: 23,398,143 23,640,869 6,995,000 3,515,000 15,000 865,000 Priority BVail Village Streetscape/Snowmelt Replacement - - - 1,750,000 - 2,500,000 Replacement of 18 yr. old streetscape and snowmelt infrastructure in Vail VillageFire Truck Replacement - - - 1,700,000 - 400,000 2021: Replacement of Ladder truck purchased in 2000; 2023: Type 3 TruckReplace Buses 2,964,563 265,024 6,525,000 - - - 2018: 7 buses ordered in 2017 scheduled for replacement and delivery in 2018 ($440.5K per bus); 2019: $165K for spare bus part (included in original 2018 budget); Upgrade Nextbus transponders to 4G required for Nextbus software upgrade; 2020 7 buses for replacement at $875K each, plus 5 charging stations at $50K each, and $30K for additional power chargers. Grant funding is being pursued.Fire Station Alert System - - 198,000 - - - 2020: Fire Station Alerting System to improve response times. This system will work with the Dispatch system and the timing is being coordinated with Eagle River Fire 4 July 2, 2019 - Page 55 of 173
2018 2019Actual Amended 2020 2021 2022 2023TOWN OF VAIL 2020 PROPOSED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDVail Health / TOV Frontage Road improvements 181,574 70,655 - 9,000,000 - - 2019: Re-appropriate to complete design phase of Frontage Rd. improvements ($70.7K); 2018: Design phase of Vail Health/Frontage Rd improvements which includes a 3rd party review, utility potholing and public information based on VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; Design funded by Traffic Impact Fee funds; Original Plan; 2021: VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; $3.6M funded by VRA in 2021, Traffic impact fee ($1.5M), Remaining CPF & Developments ($3.9M) Timing of this project is pending the Civic Center Master PlanTotal Priority B: 3,146,138 335,679 6,723,000 12,450,000 - 2,900,000 Priority CTransit Stop Improvements 280,404 - - - - 2,000,000 2018:Transit improvements at Vail Village Transit Center; Add pedestrian improvements, bus turning improvements to West Vail Arosa bus stop in West Vail; 2023: Transit Stop Improvements to coincide with Timber Ridge Phase II RedevelopmentVail Road Sidwalk Construction - - - - 550,000 2022: Sidewalk construction on Vail Rd. between Beaver Damn and Forest Rd. Buffeher Creek Turn Lane - - - - 1,450,000 - 2022: Turn Lane at Buffehr Creek to coincide with Marriott Residence Inn; This turn lane different from the one to be put in by Marriott; project was originally scheduled for 2019 and delayed to 2021 to coincide with the Marriott constructionLionshead Streetscape/Snowmelt Replacement - - - 2,500,000 2023: Replacement of 18 yr. old streetscape and snowmelt infrastructure in LionsheadGuest Services Enhancements/Wayfinding 503,922 225,900 - - - 150,000 2019: $225.9K for new street signs and accompanying light poles town-wideTotal Priority C: 784,326 225,900 - - 2,000,000 4,650,000 Total Expenditures 30,435,545 29,559,843 19,610,793 20,228,017 6,517,265 12,490,765 Other Financing Sources (Uses)Transfer from Vail Reinvestment Authority 4,599,998 3,848,281 2,550,000 3,650,000 50,000 50,000 2018: $3.5M Red Sandstone, $400K Lionshead Express Bus Stop, $206K Vail Spa heated sidewalk, $100K $500K I-70 underpass completion $100K LH parking structure improvements, $281K heated walk between ped overpass and First Chair ; 2019: $3.0M Red SandstoneTransfer to Housing Fund (2,573,550) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) Transfer to Housing Fund; 1.5M per yearRevenue Over (Under) Expenditures 13,663,722 (12,550,069) (4,204,482) (3,363,906) 5,599,053 51,416 Beginning Fund Balance 19,384,700 33,048,422 20,498,352 16,293,870 12,929,964 18,529,016Ending Fund Balance 33,048,422 20,498,352 16,293,870 12,929,964 18,529,016 18,580,433 5 July 2, 2019 - Page 56 of 173
2018 2019Actual Amended 2020 2021 2022 2023RevenueReal Estate Transfer Tax 7,649,013$ 6,300,000$ 6,300,000$ 6,426,000$ 6,554,500$ 6,685,600$ 2020: flat with 2019 budget and 17.6% decrease from 2018Golf Course Lease 141,605 166,650 168,317 170,000 171,700 173,417 Annual lease payment from Vail Recreation District; annual increase will be based on CPI; New rate effective 2020 with lease signed in 2019; Rent income funds the "Recreation Enhancement Account" belowIntergovernmental Revenue 968,865 1,568,398 20,000 20,000 20,000 20,000 2019: $300K Eagle County reimbursement for Lupine open space parcel; $5K grant for curbside recycling programs- See corresponding expenditure below; $24.3K reimbursement from ERWS for the Dowd Junction retaining wall- See corresponding expenditure below; $30K Fishing is fun grant (carryforward from 2018); $39K GoCo grant (carryforward from 2018); $150K reimbursement from ERWSC and $1M from Eagle County for restabilization of Down Junction; $20K lottery proceeds Project Reimbursements 32,690 - - - - - 2018: $6K Contribution from the Nature Conservancy for Intermountain Fuels ProjectDonations 50,188 219,400 - - - - 2019: $169.4K community funding for the Seibert Memorial- See corresponding expenditure below; $50K revenue recognition from East West Partners for Ford Park art space- See corresponding expenditure belowRecreation Amenity Fees 11,146 10,000 10,000 10,000 10,000 10,000 Earnings on Investments and Other 165,916 43,991 23,713 23,885 31,970 17,696 2019:$32K Reimbursement from bag fee collections for Clean-Up Day and America Recycles Day. 2020: 1.8% rate assumedTotal Revenue9,019,422 8,308,439 6,522,029 6,649,884 6,788,170 6,906,713 ExpendituresOperationsForest Health Management 231,468 309,249 302,181 308,207 314,338 320,600 Operating budget for Wildland Fire crew; 2019 Added .5 FTE for wildlandlead; Extra month of wildland crew to facilitate bighorn sheet habitat improvement project ($12.9K)Annual Park and Landscape Maintenance 1,485,754 1,760,030 1,746,271 1,781,196 1,816,820 1,853,156 Ongoing path, park and open space maintenance, project mgmt; Town Trail Host volunteer program ($16,000), “Clean-up after your K-9” media campaign ($2,000), and a planning effort with the USFS to generate long-term solutions ($30,000). Management Fee to General Fund (5%) 382,451 315,000 315,000 321,300 327,725 334,280 5% of RETT Collections - fee remitted to the General Fund for administrationTree Maintenance 30,403 65,000 65,000 66,300 67,600 69,000 On going pest control, tree removal and replacements in stream tract, open space, and park areasBetty Ford Alpine Garden Support 69,700 69,700 70,397 71,101 71,812 72,530 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increaseNature Center Operations - 90,000 80,000 80,000 80,000 80,000 Nature Center operating costs including $75K Walking Mountains contract and $15K for maintenance and utilitiesEagle River Watershed Support 45,450 42,000 43,260 44,125 45,008 45,908 Annual support of the Eagle River Watershed Council programs Public Art - Operating 112,700 123,456 125,925 128,444 131,012 133,633 Art in Public Places programming and operationsEnvironmental Sustainability 467,994 807,790 686,690 700,423 714,432 728,720 2019: Water Quality personnel converted from fixed term to fulltime; $5K for curbside recycling program- See corresponding reimbursement above; NEPA environment study approved by Council in 2018 ($75K); $20K 2018 carryforward to complete Love Vail webpage; $34.5K carry forward to continue waste education; 2018: $3.1K for Sole Power awards and prizes- see corresponding donations above; $6K for two new E-bikes for Town of Vail employee program; Environmental EMS system $34K ($12K re-appropriate from 2017, $22K new funding), $2K Local Climate Resolution approved 12/5, $5K Annual Rocky Mountain Climate Membership; Total Operations 2,825,919 3,582,225 3,434,723 3,501,096 3,568,747 3,637,827 Maintain Town AssetsForest Health VHF Radios 35,668 - - - - - 2018: 13 VHF radios for Wildland crew ($2,450/each) for incidents outside of Eagle County; Will enable communication with other agencies using this technology such as Summit CountyIntermountain Fuels Reduction 32,186 42,442 - - - - 2019: Intermountain Fuels Project $42.4K Street Furniture Replacement 17,665 97,334 90,000 85,000 85,000 85,000 2019 includes pedestrian bridge inspection report ($25K), additional benches in Vail Village and bike racks ($7.3K); Annual replacement or capital repairs, benches, recycling and bike racks; 2020 includes pedestrian bridge recommendations contract ($15K)Rec. Path Capital Maint 14,348 85,000 87,550 90,177 92,882 95,668 Capital maintenance of the town's recreation path systemPark / Playground Capital Maintenance 213,959 135,000 128,750 132,613 136,591 140,689 Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance; 2019 includes $10K to replace and add additional drinking fountains and bottle filling stations at Vail parksAdopt A Trail - 5,000 - - - - Adopt A Trail Council Contribution for trail in or bordering the TownBetty Ford Alpine Garden - Capital Contribution 38,768 - - - - - Contribution request to repair ADA pathways ($6K) and upgrade irrigation system ($19K)Total Maintenance 352,594 364,776 306,300 307,789 314,473 321,357 Priority AVail Valley Drive Path Extension: Ford Park to Ptarmigan - 400,000 - - - - 2019: Extension of Vail Valley Drive path to ease congestion and enhance pedestrian safetyTOWN OF VAIL 2020 BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX 6 July 2, 2019 - Page 57 of 173
2018 2019Actual Amended 2020 2021 2022 2023TOWN OF VAIL 2020 BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Vail Valley Drive Path Extension: Ptarmigan West to GC Mtn Building- 400,000 - - - - 2019: Extension of Vail Valley Drive path to ease congestion and enhance pedestrian safetyFord Park: Softball Weather Shelter - 645,000 - - - - 2019: Shelter at the Ford Park softball fields to provide weather and lighting protection for spectators and players ($645K); Add'l $60K requested for contingeny onlyFord Park Landscape Enhancement: Parking Lot/Sport Central Portal- 67,000 - - - - 2019: DRB req'd parking lot plantings and landscape enhancements at Central Portal Pilot Project to reduce turf grass - 30,000 - - - - 2019: Turf grass reduction project at Buffehr Creek. This project will be a pilot example of ways to reduce turf grass in areas across town resulting in water and maintenance savingsGore Valley Trail Bridge Replacement - 300,000 - - - - 2019: Reconstruction of south bridge abutment due to significant scour and replacement of bridge structureCovered Bridge Pocket Park Rehabilitation - 87,000 - - - - 2019: Streambank stabilization, riparian enhancements, walking surface replacement Nature Center Redevelopment 228,790 433,950 - - 4,000,000 - 2019: $434K Design new Nature Center Remodel/Structure- Construction of new Nature Center scheduled in 2020; 2018: Temporary Nature Center structure ($95.5K); Research on historical preservation and design ($17.8K); Exterior windows, doors, wood siding and slope roof ($69.8K); 2022: Construction of new Nature CenterOpen Space Land Acquisition 152,687 650,000 - - 50,000 - 2019: $600K purchase of Lupine parcel with Eagle County- see corresponding reimbursement above; $50K for open space surverys/studies; 2018: Acquisition of East Moran streamtract parcel; 2019/2023 $50K for open space surveys, studies, titling, and appraisalsStephens Park Safety Improvements - 300,000 - - - - 2019: Access improvements to include extended sidewalk, new stairs and other site improvements; playground was built in 1990'sGore Valley Trail Realignment - 50,000 600,000 - - - 2019: Design Gore Valley Trail Realignment at Lionshead gondola; 2020: Gore Valley Trail RealignmentWater Quality Infrastructure 35,014 3,477,167 1,000,000 1,000,000 - - 2019: Continuation of water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore" includes $135K for water mitigation roof runoff grant at PW; 2019-2021 funds to continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore" Streambank Mitigation 79,886 648,336 400,000 300,000 - - 2019-2021 Continuation of Riparian Site specific construction projects for Water Quality Strategic Action Plan ($648.3K) includes 2018 grant awards continued in 2019 for GoCo grant ($39K) and Fishing is Fun grant ($30K)- See carryforward of grant revenue abovePublic Art - General program / art139,534 597,798 60,000 60,000 60,000 60,000 To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds. Public Art - Winterfest 23,594 48,085 30,000 30,000 30,000 30,000 Winterfest $30K per yearEast Vail Water Quality TAPS 1,034,848 90,263 - - - - 2018: East Vail Water Quality Improvements; $700K CDOT TAP grant funding budgeted in $700K- revenue will be rolled in Supp 3 2018East Vail Interchange Improvements 630,406 793,554 - - - - 2019: Continuation of landscaping design and construction of the interchangeDowd Junction repairs and improvements 14,259 2,148,633 - - - - 2019: Re-stabilization of Dowd Junction path ($2.15M); Includes $24.3K reimbursement from ERWS for the Dowd Junction retaining wall- See corresponding reimbursement above; Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sand (ERWSC); $150K reimbursement from ERWSC and $1M reimbursement from Eagle CountyFord Park Improvements & Fields 142,396 60,000 - - - - 2019: Re-appropriate a portion of remaining funds to complete Ford Park landscaping improvementsStreamtract Education/Mitigation 186,806 80,061 - - - - 2019: Includes water quality and streamtract education, outreach, signage and marketing; private streambank fundingGore Creek Intrepative Singage 75,000 2019: Phase I of Gore Greek Interpretive signageVail Transit Center Landscape 17,867 107,133 - - - - 2019: Completion of landscaping at Vail transit center to coincide with construction of additional bus lane at Vail TRC Golf Clubhouse & Nordic Center 65,794 52,935 - - - - 2019: Final art purchases for Clubhouse and Nordic Center; art budget was 1% of original project budgetChalet Road Sport Courts - - - - - 2018: Acoustic barriers to minimize noise at Chalet Road Sport CourtsSoft Surface Trails - - - - - 2018: Trail enhancements to coincide with Open Lands plan discussionsGore Valley Trail Reconstruction Conoco to Donovan 271,625 25,000 - - - - 2019: Complete Gore Valley Trail Reconstruction between Conoco and Donovan Pavilion includes revegetation along West trail near Donovan PavilionNorth Recreation Path- Sun Vail to Pedestrian Bridge - 235,000 - - - - 2018: $235K for North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge to coincide with the Red Sandstone parking garage projectBighorn Park Improvements - - - - - 2018: Drainage repairs and improvements near pavilion $13.2KFord Park Portal Improvements 21,328 2,540 - - - - 2019:Final bills for improvements to Ford Park entry points ($2.5K)Seibert Memorial Statue - 300,000 - - - - 2019: Pete Seibert Memorial statue- See corresponding community reimbursement aboveArt Space - 50,000 2019: Design phase for Ford Park art space- see corresponding donation for East West aboveOpen Lands Plan 38,197 - - - - - 2018: Continuation of Comprehensive Open Lands Plan UpdateBooth Creek Park - - - - - 2018: $40K to modify foot traffic pattern in parkTotal Priority A 3,083,030 12,154,455 2,090,000 1,390,000 4,140,000 90,000 Priority BFord Park Enhancement: Bikes Racks at Sport Courts - 18,000 - - - 2020: Additional 12 space bike racks near restroom/concessions buildingFord Park Enhancement: Priority 3 Landscape area - 68,000 - - - 2020: Landscape playground/basketball berm, softball area, frontage rd. & east berms, below tennis courts7 July 2, 2019 - Page 58 of 173
2018 2019Actual Amended 2020 2021 2022 2023TOWN OF VAIL 2020 BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Wildland Fire Shelter - 17,500 2020: To purchase a wildland shelter safety deviceFord Park: Synthetic Turf Replacements - 410,000 - 2020: Scheduled replacement of synthetic turf based on 7 year life expectancyAthletic Field ADA Walkway - 326,000 - - - 2020: Construction of ADA compliant walkway between parking lot and Vail Valley DriveRed Sandstone Park Picnic Shelter - - 50,000 - - 2021: Modest 12'x12' shelter near volleyball courtTotal Priority B - - 839,500 50,000 - - Priority CBuffehr Creek Park Safety Improvements - - - 240,000 - 2022: Replacement 20-yr old "catalog" playground equipment with custom buildBuffehr Creek Park park picnic shelter - - - 60,000 2022: 15'x 25' shelter at existing picnic areaFord Park: Parking lot entry reconfiguration - - - - 400,000 2022: Parking lot reconfiguration to improve turning and queuing characteristics of the parking lot entryLibrary Landscape and reading area - - - 100,000 - 2022: Exterior landscaping and site work enhancements for an outdoor reading areaEllefson Park Safety Improvements - - - - 300,000 2023: Replacement 10-yr old "catalog" playground equipment with custom buildTotal Priority C - - - - 400,000 700,000 VRD-Managed Facility ProjectsRecreation Enhancement Account - 373,348 168,317 170,000 171,700 173,417 2019: Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance ($141,604), Transfer $240K to golf course other Golf Clubhouse - 65,000 - - 40,000 - 2019: Wood trim replacement ($40K), AC and catering kitchen improvements ($30K); 2022: Wood Trim replacement ($40K) Athletic Field Restroom/Storage Building - - - - 1,000,000 2023: Placeholder for the replacement of existing restroom/concession with new 2000 sq. ft. restroom/storage buildingGolf Course - Other 735,745 687,792 25,792 61,288 13,679 76,295 2019: $511K for reconstruction of the golf maintenance buildings, improvements to the 14th and 15th hole bridges. and parking drainage improvements. Parking lot asphalt repairs ($10K), repair asphalt at maintenance building ($3K), replace roof on maintenance building ($161.2K), replace wood trim at maintenance building ($2.7K); 2020: Repair wood trim on maintenance building ($25.8K), 2021:Maintenance building HVAC replacement ($17.7K), furnace replacement ($11.8K), gas fire replacement ($8.9K) ); 2022: parking lot asphalt repairs ($11K), parking lots repairs at maintenance building ($3.3K; 2023: Repaint wood trim ($45K), clubhouse walkway repairs ($12.4k), replace drain pans and curb gutters ($18.8K)Dobson Ice Arena - 211,443 122,239 2,952 - 53,862 2019: complete pavers and concrete slab replacement ($54K); rock wall repair ($10.5K); $44K roof snow removal; 2019: Repair exterior doors ($96K), window replacement ($7K); 2020: Repair exterior lighting ($22.9K), Repaint and repair exterior wood trim and beams ($9.3K), replace copper piping ($75K); 2021: Exhaust stack repairs ($3K); 2023:Grading and drainage improvements ($9.4K), rock wall replacement ($15K), repairs to brick pavers ($17.9K), replace HVAC ($12.5K)Ford Park / Tennis Center Improvements - 72,000 5,015 - 19,762 21,137 2019: Complete replace gutters ($10.0K), Stain wood siding of concessions ($6.0K) and restrooms ($6.0K), $50K for restroom remodel; 2020: Repair exterior doors ($5K); 2022: Replace wood siding and trim ($4.5K), exterior siding of restrooms and concessions replacement ($15.2K); 2023: Clubhouse grading and drainage maintenance ($15.6K), Repairs to exterior doors ($5.5K) Athletic Fields - 6,000 - 11,659 123,510 - 2019: Seal coat and crack fill in parking lot ($6K); 2021: Coat exterior gypsum board ($3.7K), Repaved parking lot ($8K), 2022: Grading and drainage repairs ($136.9K), paint wood trim ($4.5K), paint wood structure ($6.8K)Gymnastics Center 14,496 60,000 - - 35,470 - 2019: Installation of cooling system in 2018 ($60K); 2022: Restroom remodel ($35.5K)Total VRD-Managed Facility Projects 750,241 1,475,583 321,362 245,898 404,120 1,324,710 Total Expenditures 7,011,784 17,577,039 6,991,886 5,494,783 8,827,340 6,073,895 Revenue Over (Under) Expenditures 2,007,637 (9,268,600) (469,856) 1,155,101 (2,039,170) 832,818 Beginning Fund Balance 11,142,913 13,150,550 3,881,951 3,412,094 4,567,195 2,528,025Ending Fund Balance13,150,550$ 3,881,951$ 3,412,094$ 4,567,195$ 2,528,025$ 3,360,844$ 8 July 2, 2019 - Page 59 of 173
Budget
2018 Variance 2019 1st 2019
Actual Fav/ (Unfav) Original Supplemental Amended
Revenue
Housing Fee in Lieu Annual Collections 77,991 77,991 - - -
Capital Projects Funding - New 2,573,550 - 2,500,000 - 2,500,000
Workforce Housing Sales
Total Revenue 2,651,541 77,991 2,500,000 - 2,500,000
Expenditures
InDEED Program 1,659,726 840,274 2,500,000 840,274 3,340,274
Town of Vail Rental Inventory 309,636 2,364 - - -
Solar Vail Housing Development - 4,225,000 - 4,225,000 4,225,000
Buy Down Housing 261,976 167,073 - 247,428 247,428
Total Expenditures 2,231,337 5,234,712 2,500,000 5,312,702 7,812,702
Operating Income 420,203 5,312,702 - (5,312,702) (5,312,702)
Beginning Fund Balance 4,892,499 - 5,312,702 5,312,702
Ending Fund Balance 5,312,702$ -$ -$
TOWN OF VAIL 2019 PROPOSED BUDGET SUPPLEMENTAL
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HOUSING FUND
9
July 2, 2019 - Page 60 of 173
PRIORITY D - UNFUNDED**Costs are estimates**VRA RETTCapital Projects FundDescriptionWest Vail Master Plan ProjectsMaster plan is included in 2019/20 budgets; Any resulting projects or partnerships not fundedMunicipal Building Remodel25,000,000 Civic Area Plan ImplementationA variety of funding & financing mechanisms are available depending on projects identifiedMain Vail Round-about Major Reconstruction 3,600,000 Recent paving and I-70 Underpass project will extend the life of current roundaboutsWest Vail Round-about Major Reconstruction 1,000,000 Recent paving and I-70 Underpass project will extend the life of current roundaboutsOpen Lands Plan ImplementationPurchase of E. Moran parcel in 2018 and Lupine parcel in 2019; Future budget not identifiedPhase II of Timber Ridge redevelopmentTROC Board to meet with developer in July '19 for initial inquiry / researchCommunity Ice SkatingOutdoor community ice at some of Vail parks such as DonovanPhotovoltaic Infrastructure 3,000,000 Solar Electric devices to generate electricity (2019/20 may include request for solar at Public Works)LionsHead Parking Structure East Entry Improvements 3,600,000 Does not add spaces, but brings remainder of structure up to standards of new transit center and current codes; enhances guest experience; includes heated stairways on east side- will not be funded until the Civic Area Plan is completeWay Finding KiosksInformation and wayfinding Kiosks in Lionshead and Vail Village - (may be proposed in 2020)Historical/ Cultural HeritageFunding to enhance and promote Vail cultural and historical vitality, education, economic developments; No projects identified as yetDobson SkylightsUpgrades or removal of Dobson Skylights pending the Civic Area PlanTown of Vail Employee HousingFuture budgets may include TOV housing at Public Works siteFacility Safety ImprovementsBuilding improvements to provide and enhance employees with a safe work environmentFord Park: Artist Residence Cottage 472,000 Renovation of existing original farm house into AIPP artist residence studio space; $50K from East WestFunding Resource Options:Projected Fund Balance by end of 2023: 11,881,179 3,360,844 18,580,433 Eligible for funding from10July 2, 2019 - Page 61 of 173
Vail Reinvestment Authority
July 2, 2019 - Page 62 of 173
VAIL REINVESTMENT AUTHORITYSummary of Revenue, Expenditures, and Changes in Fund BalanceActualAmended2018201920202021202220232024202520262027202820292030Revenue1.3% 0.0% 0.0% 5.0% 0.0% 5.0% 0.0% 5.0% 0.0% 5.0% 0.0% 5.0%Property Tax - LionsHead TIF 4,935,153 5,000,000 5,000,000 5,000,000 5,250,000 5,250,000 5,513,000 5,513,000 5,789,000 5,789,000 6,078,000 6,078,000 6,382,000 Property Tax - Vail Square Metro Districts 540,507 540,000 567,000 567,000 595,000 595,000 625,000 625,000 656,000 656,000 689,000 689,000 723,000 Federal Subsidy for BAB bonds169,059 167,444 165,082 153,460 140,609 127,280 113,420 98,976 83,204 66,074 48,186 29,483 9,964 Earnings on Investments 4,045 2,615 2,492 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Total Revenue 5,648,764 5,710,059 5,734,574 5,722,960 5,988,109 5,974,780 6,253,920 6,239,476 6,530,704 6,513,574 6,817,686 6,798,983 7,117,464 Operating ExpendituresProfessional Fees 2,895 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Management Fee 98,604 100,000 100,000 100,000 105,000 105,000 110,260 110,260 115,780 115,780 121,560 121,560 127,640 Treasurer's Fee -LionsHead TIF 148,200 150,000 150,000 150,000 157,500 157,500 165,390 165,390 173,670 173,670 182,340 182,340 191,460 Treasurer's Fee -Vail Square Metro Districts 16,215 16,200 17,010 17,010 17,850 17,850 18,750 18,750 19,680 19,680 20,670 20,670 21,690 Vail Square Metro District Pass Through 524,143 523,800 549,990 549,990 577,150 577,150 606,250 606,250 636,320 636,320 668,330 668,330 701,310 Total Operating 790,057 800,000 827,000 827,000 867,500 867,500 910,650 910,650 955,450 955,450 1,002,900 1,002,900 1,052,100 Capital OutlayFrontage Road improvements (LH Pkg to Muni)3,600,000 LH Parking Structure Landscape Improvements69,709 30,291 Red Sandstone Parking Garage ($9.2M)3,478,041 3,000,000 2,500,000 East LH Circle Vantage Point Walkway- East LH Circle pathway to DobsonDobson Plaza Lionshead Express Bus Stop Improvements (VRA)656,308 25,000 Lionshead Circle250,000 Vail Spa Heated Walk (VRA)314,185 Heated Walk Between Ped overpass and First ChairI-70 Underpass - RAMP Project492,990 Lionshead Parking Structure Capital Maintenance81,755 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Total Transfer to Capital Projects Fund4,599,998 3,848,281 2,550,000 3,650,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Total Expenditures before Financing5,390,055 4,648,281 3,377,000 4,477,000 917,500 917,500 960,650 960,650 1,005,450 1,005,450 1,052,900 1,052,900 1,102,100 Financing2010A Princ (535,000) 2010B Princ (555,000) (575,000) (595,000) (615,000) (640,000) (665,000) (695,000) (720,000) (750,000) (785,000) (820,000) (855,000) Interest (526,753) (501,432) (471,662) (438,458) (401,741) (363,658) (324,058) (282,788) (237,726) (188,783) (137,675) (84,236) (28,467) Fiscal Agent Fees (2,800) (2,800) (2,800) (2,800) (2,800) (2,800) (2,800) (2,800) (2,800) (2,800) (2,800) (2,800) (2,800) Subtotal Financing(1,064,553) (1,059,232) (1,049,462) (1,036,258) (1,019,541) (1,006,458) (991,858) (980,588) (960,526) (941,583) (925,475) (907,036) (886,267) Revenue Over (Under) Expenditures After Financing (805,844) 2,546 1,308,112 209,702 4,051,068 4,050,822 4,301,412 4,298,238 4,564,728 4,566,541 4,839,311 4,839,047 5,129,097 Beginning Fund Balance 3,064,772 2,258,928 2,261,474 3,569,586 3,779,288 7,830,357 11,881,179 16,182,591 20,480,829 25,045,557 29,612,098 34,451,410 39,290,456 Ending Fund Balance 2,258,928$ 2,261,474$ 3,569,586$ 3,779,288$ 7,830,357$ 11,881,179$ 16,182,591$ 20,480,829$ 25,045,557$ 29,612,098$ 34,451,410$ 39,290,456$ 44,419,553$ July 2, 2019 - Page 63 of 173
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: D R B / P E C Update
P RE S E NT E R(S ): Chris Neubecker, P lanning Manager
AT TAC H ME N TS:
Description
June 19, 2019 D R B Meeting Results
June 24, 2019 P E C Meeting Results
July 2, 2019 - Page 64 of 173
D E S IG N R E V IE W B O AR D
June 19, 2019, 3:00 P M
Town C ouncil Chambers
75 S. Frontage Road - Vail, Colorado, 81657
1.C all to Order
Present: J ohn Rediker, D avid Campbell, Peter Cope, B ill Pierce
Absent: Doug Cahill
2.Project Orientation
2.1.2:00 P M
3.Site Visits
3.1.898 Red Sandstone Circ le - Carroll Residence
3.2.1602 Matterhorn Circle - Stupp Residenc e
4.Main Agenda
4.1.D R B 19-0151 - Carroll Residence
Final review of an addition
Address/Legal Desc ription: 898 Red Sandstone Circ le / Lot 7, Vail Village
Filing 9
Applicant: Mic hael & K athleen C arroll, represented by Crockford Builders
Planner: Chris Neubecker
1. The proposed gate features and boulder walls on the east side and
west side of the existing home are not approved, and shall be removed
from the plans prior to applic ation for a building permit.
2. Prior to application for a building permit, the applicant shall revise the
plans to show that the railing on the existing stairs at the east side of
the home will be replac ed with a new railing to match the design,
materials and colors of the new dec k railings.
J ohn Rediker moved to approved with c onditions. David C ampbell sec onded
the motion and it passed (4-0).
Absent:(1)C ahill
4.2.D R B 19-0181 - Mexamer D avos L L C
Final review of new c onstruc tion (duplex)
Address/Legal Desc ription: 2699 Davos Trail/Lot 16, B lock B, Vail Ridge
Subdivision
Applicant: Mexamer Davos L L C , represented by Scott S. Turnipseed
Arc hitecture & Construc tion, I nc .
July 2, 2019 - Page 65 of 173
Planner: Chris Neubecker
J ohn Rediker moved to table to J uly 3, 2019. David Campbell seconded the
motion and it passed (4-0).
Absent:(1)C ahill
4.3.D R B 19-0175 - Stupp Residence
Final review of new c onstruc tion (single family)
Address/Legal Desc ription: 1602 Matterhorn Circle/Lot 1, Timber Vail
Subdivision
Applicant: J udith B. S tupp Revoc able Trust - R. Philip S tupp J r. Revocable
Trust, represented by Martin Manley Arc hitects
Planner: Erik Gates
1. Prior to building permit submittal, the landscape plan shall show an
additional four (4) trees on the east side of the property.
D avid Campbell moved to approve with conditions. J ohn Rediker seconded
the motion and it passed (4-0).
Absent:(1)C ahill
4.4.D R B 19-0185 - F R18 Holdings LL C
Final review of an exterior alteration (windows/roof/siding)
Address/Legal Desc ription: 366 Forest Road Unit A/Lot 2 B lock 1, Vail
Village Filing 3
Applicant: F R18 Holdings LLC, represented by K H W ebb Architec ts
Planner: Erik Gates
D avid Campbell moved to table to a future date unknown. J ohn Rediker
seconded the motion and it passed (4-0).
Absent:(1)C ahill
4.5.D R B 19-0186 - Ostling R esidence
Final review of new c onstruc tion (duplex remodel/rebuild)
Address/Legal Desc ription: 706 Forest Road Units A & B/Lot 9, Bloc k 1, Vail
Village Filing 6
Applicant: Paul & Danita Ostling, represented by Shepherd Resourc es, I nc.
Planner: Ashley Clark
D avid Campbell moved to approve. J ohn Rediker seconded the motion and it
passed (4-0).
Absent:(1)C ahill
4.6.R oofing Material - G AC O R O O F G R 1600 Series 100% Silicone C oating
D etermine if roofing produc t is ac ceptable per Section 14-10-5 Building
Materials and Design G.3.
Planner: J onathan S penc e
The D RB finds that the proposed roofing material is inc onsistent with the
required provisions of the code for a residential application for a sloped roof.
July 2, 2019 - Page 66 of 173
D avid Campbell moved to deny. Peter Cope seconded the motion and it
passed (4-0).
Absent:(1)C ahill
4.7.P E C 19-0017 - Title 12 & 14 Code C lean-up Discussion
Final review of a zoning code text amendment
Applicant: Town of Vail
Planner: Ashley Clark
5.Staff A pprovals
5.1.B 19-0211 - King Residence
Final review of an exterior alteration (reroof)
Address/Legal Desc ription: 1850 Alpine Drive/Lot 28, Vail Village W est Filing
1
Applicant: Dan & Amanda King, represented by TC C Roofing
Planner: Glen Morgan
5.2.D R B 19-0096 - Scorpio Condominiums
Final review of a change to approved plans (re-roof)
Address/Legal Desc ription: 131 W est Meadow Drive / Lot D 1, Vail Village
Filing 2
Applicant: Sc orpio C ondominiums, represented by P ierc e Arc hitects
Planner: J onathan S penc e
5.3.D R B 19-0129 - Johnson R esidence
Final review of an exterior alteration (remove door)
Address/Legal Desc ription: 4093 Spruce W ay Unit 31/Lot 4, Block 9,
Bighorn Subdivision 3rd A ddition
Applicant: Paul J ohnson
Planner: J onathan S penc e
5.4.D R B 19-0149 - Drizin R esidence
Final review of a change to approved plans (A C unit)
Address/Legal Desc ription: 4682 Meadow Drive Unit B8/Mountain Meadow
C ondominiums Phase I
Applicant: Gary & Donna Drizin, represented by Burke Harrington
C onstruc tion
Planner: J onathan S penc e
5.5.D R B 19-0168 - Salamone R esidence
Final review of an addition
Address/Legal Desc ription: 707 W est Lionshead Circ le Unit B5/Lot 1, Block
2, Vail Lionshead Filing 3
Applicant: J oel Salamone, represented by 10th Mountain Builders
Planner: Erik Gates
July 2, 2019 - Page 67 of 173
5.6.D R B 19-0176 - Crane Residence
Final review of an exterior alteration (nana wall)
Address/Legal Desc ription: 5040 Main Gore Place Unit E4/Sundial Phase 2
Applicant: J ames P. C rane Revoc able Living Trust, represented by Rob Halls
Kitc hens Plus
Planner: Ashley Clark
5.7.D R B 19-0177 - Zagorac Residence
Final review of an exterior alteration (window)
Address/Legal Desc ription: 907 Red Sandstone Road Unit B9/Sandstone 70
Applicant: Drazen & Maja Nevzala Zagorac , represented by Gregory W hite
Planner: Ashley Clark
5.8.D R B 19-0192 - Wells Far go
Final review of an exterior alteration (ATM surround)
Address/Legal Desc ription: 1 W illow Bridge Road/Lot 2, S onnenalp
Subdivision
Applicant: Sonnenalp, represented by One Source Security and Sound
Planner: J onathan S penc e
5.9.D R B 19-0207 - R S2 L LC Residence
Final review of a change to approved plans (snowmelt)
Address/Legal Desc ription:
4273 Columbine Drive/Lot 16, Block 9, Bighorn Subdivision 3rd Addition
Applicant: RS2 LLC, represented by Mountain Top Homes
Planner: Erik Gates
5.10.D R B 19-0208 - Potato Patch Townhomes
Final review of a tree removal
Address/Legal Desc ription: 770 Potato Patch Drive/Lot 6, Bloc k 2, Vail
Potato Patch Filing 1
Applicant: Potato Patc h Townhomes HOA, represented by Old Growth Tree
Servic e
Planner: Erik Gates
5.11.D R B 19-0217 - Noble Residence
Final review of an exterior alteration (windows)
Address/Legal Desc ription: 4650 Vail Racquet Club D rive Unit 11/Vail
Racquet Club Condominiums
Applicant: Bruce & P atric ia Noble, represented by Robert Moehring I nc .
Planner: Erik Gates
5.12.D R B 19-0218 - Fordham R esidence
Final review of a change to approved plans (window color)
Address/Legal Desc ription: 895 Red Sandstone Circ le Unit B/Lot 2, Vail
Village Filing 9
Applicant: Amy Fordham
Planner: Chris Neubecker
July 2, 2019 - Page 68 of 173
5.13.D R B 19-0219 - Vail S ports
Final review of a sign
Address/Legal Desc ription: 715 W est Lionshead Circ le/W est Day
Subdivision
Applicant: Diamondroc k Vail Owner L LC, represented by Todd Arc hitecture
Planner: J onathan S penc e
5.14.D R B 19-0223 - Paradise AD K LL C
Final review of a change to approved plans (addition/windows)
Address/Legal Desc ription: 2537 Arosa Drive/Lot 6, B lock E, Vail D as
Sc hone Filing 1
Applicant: Paradise A D K LLC, represented by ND G Arc hitecture
Planner: J onathan S penc e
5.15.D R B 19-0224 - Montaner os Condominiums
Final review of an exterior alteration (screen doors)
Address/Legal Desc ription: 684 W est Lionshead Circ le/Lot 8, Block 1, Vail
Lionshead Filing 3
Applicant: Montaneros C ondo Assoc iation
Planner: J onathan S penc e
5.16.D R B 19-0225 - Danielson Residence
Final review of an exterior alteration (deck/hot tub)
Address/Legal Desc ription: 2039 Sunburst Drive Unit B /Lot 16, Vail Valley
Filing 3
Applicant: Barry & Sonia D anielson, represented by B eth Levine Arc hitect
I nc.
Planner: Ashley Clark
5.17.D R B 19-0226 - Smith Residence
Final review of an exterior alteration (windows)
Address/Legal Desc ription:
895 Red Sandstone Circ le Unit A/Lot 2, Vail Village Filing 9
Applicant: Peter Smith, represented by Krueger Arc hitecture
Planner: Chris Neubecker
5.18.D R B 19-0230 - Timber Ridge Apartments
Final review of an exterior alteration (entry doors)
Address/Legal Desc ription: 1281 North Frontage Road W est/Timber Ridge
Subdivision Lot 1
Applicant: Town of Vail
Planner: J onathan S penc e
5.19.D R B 19-0231 - Danson R esidence
Final review of a tree removal
Address/Legal Desc ription: 3005 Booth Falls Road Unit A/Lot 18, Block 1,
Vail Village Filing 13
Applicant: Alan Danson
July 2, 2019 - Page 69 of 173
Planner: Ashley Clark
5.20.D R B 19-0235 - Blue S ky H aus LL C
Final review of an exterior alteration (vents/snowmelt/landscape)
Address/Legal Desc ription: 2841 Basingdale Boulevard/Lot 3, Block 8, Vail
I ntermountain Development Subdivision
Applicant: Blue Sky Haus L L C , represented by I ntermetrix I nvestmnts
Planner: J onathan S penc e
5.21.D R B 19-0237 - Beaver Dam LL C
Final review of a tree removal
Address/Legal Desc ription: 443 Beaver Dam Road/Lot 4, B lock 4, Vail
Village Filing 3
Applicant: Beaver Dam L L C , represented by Ceres Landc are
Planner: Ashley Clark
5.22.D R B 19-0240 - Spruce C reek Townhomes
Final review of an exterior alteration (reroof)
Address/Legal Desc ription: 1750 South Frontage Road W est/Spruc e Creek
Townhomes
Applicant: Spruce C reek Townhomes, represented by Turner Morris I nc.
Planner: Ashley Clark
5.23.D R B 19-0242 - S LP Vail LL C
Final review of a change to approved plans (hot tub)
Address/Legal Desc ription: 3994 Bighorn Road/Lot 2, Gore C reek Park
Subdivision
Applicant: S LP Vail L L C , represented by A+ Handy man
Planner: J onathan S penc e
5.24.D R B 19-0246 - Gilden R esidence
Final review of an exterior alteration (storage closet)
Address/Legal Desc ription: 2570 Kinnikinnick Road Unit H2/Meadow Creek
C ondominiums
Applicant: Audrey Gilden, represented by Aspen Grove C onstruc tion, I nc .
Planner: Ashley Clark
5.25.D R B 19-0250 - Fink Residence
Final review of an exterior alteration (vent)
Address/Legal Desc ription: 714 Lionshead Place Unit 3D /Lot 4 & 7, Block 1,
Vail Lionshead Filing 3
Applicant: David & A my Fink, represented by Custom Refinements
Planner: J onathan S penc e
5.26.D R B 19-0253 - Hagedorn Residence
Final review of a change to approved plans (exterior/windows)
Address/Legal Desc ription: 2658 Arosa Drive/Lot 3, B lock D, Vail Ridge
Subdivision
July 2, 2019 - Page 70 of 173
Applicant: Brad Hagedorn, represented by Arc West P roperties L L C
Planner: Ashley Clark
The applications and information about the proposals are available for public inspec tion during
regular offic e hours at the Town of Vail C ommunity D evelopment Department, 75 South
Frontage Road. The public is invited to attend the projec t orientation and the site visits that
precede the public hearing in the Town of Vail Town Council Chambers. Times and order of
items are approximate, subject to change, and c annot be relied upon to determine at what time
the D esign Review Board will consider an item. Please c all 970-479-2138 for additional
information. Sign language interpretation available upon request with 24-hour notification, dial
711.
July 2, 2019 - Page 71 of 173
P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N
J une 24, 2019, 1:00 P M
Town Council C hambers
75 S. F rontage Road - Vail, Colorado, 81657
1.Call to Order
Present: Pam Hopkins, Brian Stockmar, Brian Gillette, Rollie Kjesbo, J ohn-
Ryan Lockman, Ludwig Kurz
Absent: Karen Perez
2.Site Visits
2.1.4214 Columbine Way Unit 6 - Moore Residence
2.2.3700 North Frontage Road East - Booth Heights
3.Main Agenda
3.1.A request for the review of a Conditional Use Permit, pursuant to Section
12-16, Conditional Use Permits, Vail Town Code, to allow a
Professional/Business Office, a Conditional Use in the Public
Accommodation (PA) District, located at 100 East Meadow Drive Units 7A,
8, 21, 22/Lot O, Block 5D, Vail Village Filing 1, and setting forth details in
regard thereto. (P E C19-0016)
15 min.
Applicant:A J W Properties I I LLC
Planner:J onathan Spence
Planner Spence introduced the project by discussing the details of the
proposal. Applicant wants to share the commercial space for an office use.
Original intended space is not appropriate for the level of retail traffic
received. Spence highlighted the criteria for granting a conditional use
permit and indicated Staff’s support of the application.
Applicant made themselves available to answer questions from the Board.
No questions were asked.
Public Comment: None
All present Board members concurred with staff’s recommendation
Ludwig Kurz moved to approve. J ohn-Ryan Lockman seconded the motion
and it passed (6-0).
Absent:(1)Perez
3.2.A request for the review of Variances, pursuant to Section 12-17,
Variances, Vail Town Code, to required minimum landscaping, maximum site
coverage and side and rear setbacks for the development of a new attached
garage, located at 4214 Columbine Way, Unit 6/Bighorn Terrace, and
setting forth details in regard thereto. (P E C19-0020)
20 min.
Applicant:Linda Moore, represented by Beth Levine Architects
July 2, 2019 - Page 72 of 173
Planner:J onathan Spence
Planner Spence introduced the project by clarifying that a variance for
landscaping specifically is not needed. This was discovered by staff. The
most substantial variance request is for setbacks. This property was
subdivided while in the jurisdiction of the County. I t is a unique lot where
the lot extends into the middle of the roadway, there is also a parking
easement on the lot. Staff has a recommendation of approval. Dimensional
standards for the zoning of this lot are not appropriate for this lot’s
circumstances. This addition is similar to other additions present on the
properties. Two letters of opposition and three letters of support has been
received.
Gillette: Asked a question about the nature of this addition and how it
compares to the additions approved on neighboring properties.
Spence: Staff has not looked into the specifics of additions that have been
added to neighboring properties
Stockmar: I ndicated that his sister sent one of the letters of opposition, but
as he has no financial stake, does not feel the need to recuse himself from
this application.
Gillette: Has staff done a parking analysis?
Spence: This does not result in a loss of parking, and adds parking by
adding a garage. No shared spaces are being lost, the garage is being
added behind a shared space.
Gillette: So someone could block in the garage?
Spence: That is correct and the applicant understands.
Beth Levine, Architect: Clarified the difference between and HOA and the
corporation that governs the neighborhood.
Public Comment
Kathryn Benysh: I ndicated that she lives next door, and that she feels most
at risk for this proposal. The letters of support are not from immediate
neighbors or from those who use the parking. Unit 6 will be unusually large
for the community. The property in question has already doubled in size
once, this addition will result in a tripling of the original size. This will only
result in adding parking as community will not block a garage. Garage is
proposed to be 12 feet wide while the code only requires 9 feet. Garage
will be crammed into a potential greenspace. The only greenspace for
Benysh’s property will be what she leaves on her own property. I ndicated
both of her neighbors have little greenspace bordering her property.
Gillette: Does the corporation support this application?
Benysh: The corporation does not make decisions like this.
Kjesbo: Asked a question for staff.
Spence: The increased size of the garage, which is slightly larger than a 1
car, is sized to allow for easier entry.
July 2, 2019 - Page 73 of 173
Kjesbo: Supports proposal on the need for garage parking in this town and
agreed with staff that this will add parking.
Gillette: Supporting based on the presence of similar variances needed in
the area.
Kurz, Hopkins, Lockman: Also in support
Ludwig Kurz moved to approve. J ohn-Ryan Lockman seconded the motion
and it passed (6-0).
Absent:(1)Perez
3.3.A request for a recommendation to the Vail Town Council, pursuant to
Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations
amendments to Title 12, Zoning Regulations, Vail Town Code, to clarify the
permitted location of business activities in the commercial, business and
mixed use zone districts, and setting forth details in regard thereto. (P E C19-
0021)
15 min.
Applicant:Town of Vail
Planner:J onathan Spence
Planner Spence introduced by explaining that the Town Council reached
out to the Town Attorney (Mire) for this proposal. His proposal is in front of
the P E C now. The town does not allow for solicitation or “hawking” outside
of retail businesses. The town currently prohibits this in the code, but this
proposal strengthens this provision by preventing this form of solicitation
from happening within a business doorway. This also addresses a
perceived oversight in two mixed use districts by adding language present
in other commercial zone regulations.
Lockman: Asked a question about the nature of the problem.
Spence explained by using an existing beauty shop as an example.
Kurz: How will this be enforced?
Spence: Explained how staff reaches out to code enforcement, issues a
warning, and will later issue a fine if compliance is not reached.
Public Comment: None
Ludwig Kurz moved to recommend approval to Town Council. J ohn-Ryan
Lockman seconded the motion and it passed (6-0).
Absent:(1)Perez
3.4.A request for a recommendation to the Vail Town Council, pursuant to
Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations
amendments to Title 12, Zoning Regulations, Vail Town Code, to update
definitions, including the removal of redundant definitions, the consolidation
of definitions defined multiple times, relocation of 20% hardscaping standard
to Title 14 and amendment to the landscaping regulation to allow up to 20%
permeable hardscaped space, and setting forth details in regard thereto.
(P E C19-0017)
The Community Development Department requests that this item be tabled
to the meeting of J uly 22, 2019.
5 min.
July 2, 2019 - Page 74 of 173
Applicant:Town of Vail
Planner:Ashley Clark
J ohn-Ryan Lockman moved to table to J uly 22, 2019. Brian Gillette
seconded the motion and it passed (6-0).
Absent:(1)Perez
3.5.A request for the review of a Development Plan, pursuant to Section 12-6I -
11, Development Plan Required, Vail Town Code, for a new housing
development located at 3700 North Frontage Road East/Lot 1, East Vail
Workforce Housing Subdivision (“Booth Heights Neighborhood”), and
setting forth details in regard thereto. (P E C19-0018)
120 min.
Applicant:Triumph Development
Planner:Chris Neubecker
Chairman Stockmar indicated that the 3 minute public comment rule will be
strictly enforced. Also asked that those with comments sign a sheet so
these minutes can be accurately attributed, and names correctly spelled in
the minutes.
Planner Neubecker introduced the project by explaining that two
applications are being presented today. Both will be explained at the same
presentation. One is the development plan itself, the other is a conditional
use permit (C UP). Land is currently owned by Vail Resorts (V R), and
Triumph Development is under contract from V R to purchase the land.
This will then be leased back to V R. 42 apartment units will be leased by
V R, 19 townhouse units will be deed restricted. 12 townhouses will be
unrestricted units and will need the C UP.
Lockman indicated he is an employee with V R but has no financial stake
in this project.
Neubecker: A rezoning was conducted about two years ago to convert this
property to Housing (H) zone district. Today is the first of what is expected
to be at least 3 meetings with the P E C. Today is a general introduction,
explanation of the development review process, site plan, architecture,
code requirements, parking and transportation, and the C UP for the
unrestricted units.
Stockmar: Next meeting will be the environmental, wildlife, and rockfall
issues. There may be overlap, but asks that comments stay relevant to the
discussion happening today.
Neubecker: The second meeting will focus on environmental issues and
wildlife, rockfall mitigation, and landscaping will also be discussed in the
second meeting. There will be a break before the third meeting for the
applicant to address comments received in the first two meetings.
Neubecker: The development plan, if approved, would be the guiding
document for dimensional standards and use of the land. This plan can be
amended through a public process. Neither of these requires Town
Council review, but Council can call up these applications for additional
review. Neubecker then reviewed the criteria for evaluating the
development plan. Six documents of the Vail Comprehensive Plan are
relevant to this discussion as well. Neubecker then explains the layout of
the proposed site using a visual guide.
July 2, 2019 - Page 75 of 173
Neubecker: 42 apartment style units are proposed with their own kitchen,
living area, and bath. Laundry is proposed on site. Neubecker then
discusses the exterior architecture of these buildings.
Neubecker: 19 deed-restricted townhomes are proposed, with a mix of 2
and 3 bedrooms. One garage parking space and at least one outdoor
parking space for each townhouse is proposed. Neubecker then discusses
the exterior architecture.
Neubecker: I ntroduces the remaining 12 unrestricted townhomes with the
same parking as the deed-restricted townhomes. Neubecker then goes
over these units’ architecture.
Neubecker: I ntroduces the dimensional standards of the project. Tallest
building will reach just over 50’ which is more than is allowed for HD MF
zone district. Proposal is 20 dwelling units/acre, 49.7 GRFA/ 100 square
feet of site area. 45 parking spaces are proposed for 42 apartment units.
Code requires 2 parking spaces per unit, however P E C can approve
fewer parking spaces than required. Neubecker then discusses the criteria
for making that decision for parking. Other developments also have less
than 2 spaces per unit. Townhomes will all comply, parking issue is mostly
related to the apartments.
Stockmar: Has there been a traffic analysis for the East Vail bus line?
Neubecker: Tom Kassmel from Public Works has been looking into this.
Neubecker, in discussion of bus stops: Mentions that staff is
recommending a sidewalk for better connectivity and pedestrian safety in
front of the site, but the applicant’s biologist recommends against the
sidewalk.
Hopkins and Stockmar: Both have questions about snow clearing for
pedestrian ways.
Neubecker: I ndicated the applicant may have more information in their
presentation.
Neubecker: Begins discussion of criteria and findings for evaluating the
Conditional Use Permit.
Neubecker closes project introduction with a list of questions for P E C to
consider. These are related to architecture, the site plan, pedestrian and
vehicle circulation, dimensional and density standards.
Kurz: Asks a question clarifying the parking requirements vs. the proposed
parking.
Neubecker: All of the townhomes meet or exceed the parking
requirements. The 42 unit apartment parking is what is preventing the
proposed parking from meeting the parking required by the code on this
site.
Stockmar: Asks about similar developments to see how their reduced
parking has affected traffic.
July 2, 2019 - Page 76 of 173
Neubecker directed the P E C to an attachment in the packet addressing
traffic impacts.
Gillette: Asked about the zoning and density for Timber Ridge.
Neubecker indicated that the applicant has these answers and will discuss
in their presentation.
Gillette: Argues that there are at least two bus lines needed to reach
groceries from this site and that walking is too far for most, so parking will
be a necessity.
Michael O’Connor, Triumph Development (Applicant): I ntroduces by
mentioning the outreach conducted by Triumph with the local community.
Explains the agenda for this meeting. He was intending to address traffic
and public transportation at the second meeting. Begins to discuss their
development goals for this project. He explains that this is the only
undeveloped Housing zoned parcel in town and points out that it was
rezoned to Housing from Two Family Residential (R) for this kind of
development. There is no other vacant site in town that is zoned for
Housing (H). Most other property owners and developers would have
developed the site as by right duplexes. Addresses a criticism that this
property was never intended to be buildable by pointing out Vail’s need for
more housing that has driven development to more difficult lots. He states
that this development can be built in an environmentally sensitive manor.
Mentions that the property is under contract and is not for sale. Mentions
the intention of flexibility in the Housing district. W ants P E C feedback
related to the Housing district criteria. O’Connor then begins to explain
other site plans that were considered for this property and why they were a
bad fit. Next he explains the current site plan using a map on projection.
Stockmar had a question about a powerline easement.
O’Connor: Confirmed the rock fall berm will intersect with this powerline.
O’Connor: Fire Department has asked for three turn around points in the
site and the proposal attempts to address this. Draws a comparison to the
development layout at Chamonix. The apartments have been broken into
three buildings to break up massing and to be a little more consistent with
the massing of the townhomes. O’Connor then moves onto a discussion of
development standards and the dimensions and density proposed by this
project. 84% of units are E HUs. 70% of GRFA is in E HUs, 30% in
unrestricted units. O’Connor then explains that the highest roof is due to
one of the apartments being built partially on a raised portion of the lot.
Moves into a visual explanation of the architecture proposed. Moves next
into the parking plan with a visual aide. He provided a list of other housing
developments (Solar Vail, First Chair, Lions Ridge, Timber Ridge) and
their unit to parking space ratio. Argues that a sidewalk in front of the
development is unnecessary and does not justify the effect that further
development may have on wildlife habitat. Mentions that reducing parking
will result in a reduction of residential units. Doesn’t think sidewalks
constructed for this site, beyond what is proposed, will be used. Since Vail
is limited on other public parking, those who need more parking won’t be
able to park here and won’t rent here, and so the tenants will be self-
selecting.
Stockmar: I ndicated that there is some demand for crosswalks along the
July 2, 2019 - Page 77 of 173
frontage road.
O’Connor: Begins addressing criteria for review. This property is not
neighbored by another development, so neighbor impacts are light to none.
Having housing here is consistent with East Vail development pattern
because there are already a wide mix of zones. He showed numerous
examples of townhomes and multifamily buildings in East Vail of similar
scale to the buildings proposed at the site. Next moves into a comparison
of site coverage, landscaping area, density proposed vs requirements in
MD MF and HD MF zone districts and vs site coverage, landscaping area,
density in similar housing developments. Specifically addresses how this
proposal complies with P E C development review criteria A, B, and F.
Mentions that this development site is listed as part of the Open Lands
Plan but that the plan mentions this site is likely to be developed anyway.
O’Connor next moves into the C UP request for the unrestricted dwelling
units. Mentions that these unrestricted units are allowed by the code to
subsidize the E HUs on site.
Hopkins: Has a question about A D A compliant dwelling units.
O’Connor: Knows that lower level units do have A D A compliance but does
not have the details with him now.
Kurz: Any use of stone proposed on buildings?
O’Connor: Primarily stucco, wood and some metal paneling. Feels that
current materials are attractive.
Kurz: Any balconies?
O’Connor: Yes, all townhomes have balconies and they all face south, not
north, for wildlife considerations. No balconies for the multifamily
apartments.
Kurz: Can there be more variation to the building heights?
O’Connor: Thinks an opportunity exists and mentions that staff had similar
comments. Has tried to address, but there are likely more opportunities as
well.
Kurz: Do you have any firm commitments from Vail Resorts for the
employee units?
O’Connor: Vail Resorts has committed to leasing 36 units.
Gillette: Are both bus stops necessary?
O’Connor: One of the bus stops is specifically for this site and is A D A
complaint. I t is assumed that people on the east end of property would
make a social trail to a neighboring bus stop and other amenities anyway,
so a path and stairs are proposed.
O’Connor: Sidewalk from the west currently ends at the Mountain School.
There is also no sidewalk in the underpass to East Vail.
Gillette: So the only real way for residents to reach the south side of the
July 2, 2019 - Page 78 of 173
freeway by foot is to go through the underpass?
Stockmar: W ondering about the opportunity for solar power on this site.
O’Connor: May propose some solar at the D RB level. More likely to make
the units solar ready so that owners can install and take the tax credit if
they desire. However, does intend to install panels on the apartments.
Kjesbo: Still has an issue with parking, thinks more is needed or it will
burden the town. Has no issue with the C UP. Has some issue with the
tallest building being so close to the frontage road. I s the town subsidizing
this project? Agreed with applicant that this project does not need a
sidewalk around the property on the south.
O’Connor: Mentions that the townhouse rooflines at the north of the site will
actually be above the apartment buildings due to the elevation of the lot.
The town is not subsidizing this project.
Kurz: Still has an issue with parking as well.
O’Connor: Mentions the possibility of the study. Also mentions that parking
ratios are disappearing in other communities. Argues that parking
shouldn’t be a limiting factor.
Stockmar: Encourages adding in charging stations for electric vehicles as
electric vehicles are likely to continue to take up more of the automotive
market.
Lockman: Expresses concern about the lack of any kind of rendering to
show building heights and massing as they will relate to each other and
how they may look from I -70. He wants a continuous rendering, not just
one of each building.
Stockmar: Echoes and mentions wanting to see shadowing as well.
Hopkins: Mentions that the slope of the proposed berm is too steep to grow
landscaping even though it gets to be counted as landscaping.
O’Connor: Berm is 1:1 on the uphill side and can be made to be less steep
on the other side. Berm is 12’ tall. Was also successful in irrigating the
berm at Chamonix which was a 1:2.
Public Comment
Larry Stewart: Requests to combine a group of 12 people into one long
presentation.
Stockmar: Denied this request and mentioned that this idea has been
previously discussed. Only 3 minutes per person or else group
presentations will outweigh individual comments. Encouraged the public to
provide written comments if they have a lot of comment.
Larry Stewart: Mass and scale of apartment buildings are too large. 4
stories will face the frontage road and I -70. The edifice does not align with
the residential nature of the East Vail community. Mentions that 270-350
people will be on this site and argues that this is not reasonable for the site,
reducing the density will help with both parking and wildlife issues. Points
July 2, 2019 - Page 79 of 173
out that apartment parking is less than 1 parking spot per unit since
apartment residents cannot use townhome parking. Has an issue with the
bus stops cutting off sheep to the south side of the property.
Donna Mumma: Concerned about safety in relation to the underpass. The
vast majority of recreational facilities are on the south side of the freeway.
The people who will live here and use these recreational amenities will end
up walking under the underpass without a sidewalk. The busses are not
sufficient to address grocery needs for residents on the site. No safety
features in the underpass (no signals, rails, or sidewalks). Mentions Simba
Run as having a good underpass walkway. No shoulder in winter either.
Thinks the developer should pay for this, not the town.
Tom Burch: Says that no one he’s talked to on his street has received any
outreach from Triumph. Mentions development must address issues with
the site and neighboring properties. Sheep are the elephant in the room
and is worried that the sheep will not be discussed at the staff level before
the next meeting.
Stockmar: The staff are addressing this but it is not on the agenda for this
meeting.
Tom Burch: W ants to make sure staff considers the sheep.
Rol Hamelin: This is a gorgeous property. This proposal does not align
with the community or architecture. Calls the proposal a hodgepodge of
treehouses. Asks how people will get to Vail without a car in the first place.
These are seasonal employees primarily in winter. I ssue with parking.
Chris Romer, Vail Valley Partnership: Representing 180 businesses and
many employees. P E C is working within the recent rezoning. Don’t make
the same mistake that was made at Lions Ridge, which has
overabundance of parking. Mentions that the rezoning was approved, and
the development proposed is requesting no variances.
Carolyn Schierholz: We are not 4 stories in the Pitkin Creek apartments.
W e constantly have more than 3 visitor spots filled at her place. People
also aren’t going to go to the more expensive Sim’s Market in East Vail and
too small. Parking is a huge problem. The underpass is a huge traffic and
pedestrian problem. The underpass is an accident waiting to happen. Cars
sit on the shoulder of the frontage road for the Mountain School Daily.
Robert Kisker: Represent ownership and management at Doubletree
Hotel: We are in support of this project. I t is difficult to get employees to
Vail due to the shortage of housing. W e have managers that currently drive
90 minutes each way to work here.
Laine Lapin: Understands the need for housing but not in favor of this
project. Lives near the hospital under construction. We have no idle zone
in Town, but we are failing as a town on this. Failing this at schools and
especially construction sites. Mentions a story of how every morning a
construction related vehicle idles outside of her house for 3 hours. Vail is
doing a lousy job of stopping idling. Failing in night sky considerations as
well. W ants a sidewalk as here well.
J oe Staufer: Worried that Vail is looking like an outskirt of Denver as we
get development increases. We are not a suburb of Denver. This project is
July 2, 2019 - Page 80 of 173
an environmental disaster.
Anne Esson: Made two site visits to this area. There is year round
presence of a stream on this site. These streams are going to eat away at
the berms and going to damage residences. Asks the P E C if they would
like to live under a waterfall, stream, and saturated soils. Think through the
geologic hazards very carefully. Staff should discuss the location of the
streams that run right through the development.
Chris Bartlett: This is a beautiful site. No one wants to see it go away, but
many want more housing. Can’t solve employee housing problems in Vail
at this spot, but some can be addressed. W ants to see more rendering of
elevations as well. Argues for scaling down the project to some degree.
Can you still have a successful project if you tone it down a bit?
Tom Vucich: This is the 3rd public meeting and the public feels silenced
each time. Told to come back to talk about wildlife later every time. Urges
the P E C to read the minutes of the meetings prior to this area’s rezoning.
Begins to read quotes from these meetings. Mentions the public was
encouraged to continue to look at and comment on development here.
Mentions public wildlife forums as well. Encourage P E C members to
watch the video for the wildlife forums that the Town sponsored. You should
take as many meetings as needed to get through these issues. This is too
important to hurry through.
Susan Bristol: Lives in Matterhorn neighborhood, an area where many
employees live. Every bedroom in these units near me has two people
living in it, so 2 bedrooms have 4 people living in it. Every employee she’s
seen has a car. The car situation will not work here. I magine the traffic
circulation within this project, then getting to the Mountain School traffic. I t
doesn’t work.
Chris Mills: This project fits with the Town of Vail’s vision. Employees need
a place to live to maintain Vail’s image a premier resort town. This project
gives an opportunity to continue down that path.
J onathan Staufer: Also expressed a desire to talk about the sheep now
and to not be put off. Do we have the moral right to condemn the sheep
herd?
Stockmar: Promising that the next meeting will address this topic.
Patty Langmaid: Flabbergasted at the size of the 5 acre lot. Worried about
the site being filled with enormous buildings. Site is very wet, green and full
of aspen. Wants employees to have very good housing but should not be
in this area. Also feels that this site should not be developed for this.
Tony Ryerson: Prefers that nothing develops here, but understands the
need for housing in Vail. 35 years ago I was renting a balcony, so I
understand the housing issues. Biggest problem beyond the massing is the
safety of the underpass for pedestrians. On street parking for Mountain
School events will also be an issue if this proposal is approved. I t is very
difficult to address all problems and this is a beautiful site in the valley. This
project will attract young people with cars and toys. Encourages the P E C
take as a lot of time to make sure this is done right.
Gillette: Emphasizes that they are not trying to silence people and further
July 2, 2019 - Page 81 of 173
advocates for written comments as well.
Tom Vucich: Asked if the written comments and letters become part of the
public record.
Chris Neubecker: Yes.
Charlie Langmaid: Disapproves of the project and doesn’t feel that it’s
appropriate for the site. I t is too environmentally sensitive. Also mentions
the stream that passes through the site, and would like to know if the
stream will be in a culvert. Also wants a rendering to show what the project
would look like, and if you will require a model.
Chairman Stockmar stated that a visual and massing model would be
helpful to review this project.
Public comments were closed.
Brian Stockmar stated that public comments will be reopened at the next
meeting for the items on the agenda. Mr. Stockmar stated that this is an
important site for those who have been involved with Vail for many years.
He stated that we want to do this right. Mr. Stockmar noted that the board
will remain open and will not indicate a position on the application until
further evidence and testimony is provided.
Mr. Stockmar noted there is a lot more to learn about the project and the
board should discuss the items put before them today.
Chairman Stockmar stated that there will be an active meeting on the other
issues at the next hearing. He encouraged participation from the public
and asked for comments from the board on items put before them today.
Mr. Gillette noted that on the underpass it seems that if there could be
improvements made similar to the Public W orks underpass and how they
were able to devise another lane under the overpass. Can we take part of
the embankment out to provide space for pedestrians?
Neubecker stated that he will discuss the underpass opportunities with Mr.
Kassmel.
Mr. Stockmar noted that if this project gets approved the underpass will be
more dangerous and safety options should be explored.
Mr. Gillette stated that his other concern is the parking and thinks that it is
grossly inadequate.
Mr. Kjesbo stated that his concerns were noted earlier.
Mr. Gillette stated underpass and parking needs to be per the
recommendations.
Mr. Kurz stated his comments in regarding to architecture were previously
made. I n regard to parking and circulation, Mr. Kurz stated he was
concerned. Concerns with circulation in and out of the site and the
underpass.
Ms. Hopkins stated that the site plan is overwhelming that the entire site is
July 2, 2019 - Page 82 of 173
being bulldozed to make the grades work. She noted that she has not seen
this done before. I n regards to the architecture she thinks the buildings are
too close together and appear flat. Ms. Hopkins had a concern about snow
shedding, and decks facing south will drip, and noted that there is no
protection for the doors and no depth to the buildings. She noted if you
have all south facing walls it is going to be too hot and need overhangs and
shading to give it relief and to bring the scale down. Ms. Hopkins further
noted that she is concerned about A D A access and snow storage and
noted the snow banks from this last snow season. Ms. Hopkins noted that
0.5 parking spaces per bedroom is not sufficient. She further noted
concerns about noise from the highway.
Mr. Lockman thanked everyone that came for public comments. He noted
that public comment is one of the most important parts of this process and
hearing from the community is vital. He encouraged the town to get
alternative methods out to the community so people can engage more. I n
terms of architecture, Mr. Lockman stated that he did not have enough
tools in front of him to provide comments. He noted specifically in terms of
the slope and massing of buildings. Mr. Lockman stated his biggest
concern is the density at the multi-family building. Mr. Lockman noted that
parking spaces will be regulated with the property by the HOA or leasing
body. He further noted pedestrian and access to the site and noted a
concern over the existing underpass. Safety features and improving the
site is imperative to the success of this project. Mr. Lockman further noted
that wildlife will be discussed at the next meeting and noted that its
important for a dialogue to occur.
Mr. Stockmar echoed the comments made by the other commissioners.
He noted that the commission needs renderings and models to understand
how this will be viewed from the road. He asked for visualization that give a
feel for what the project looks like from all directions. Mr. Stockmar, in
regards of the site plan, noted that during the rezoning of the property he
had a concern where it is not a situation that is easy to decide upon
because it was and is privately owned. He noted that while the P E C has a
lot of authority to address issues that relate to it, the goal is to find a
solution that addresses the wildlife, housing needs, develop requirements
and historical planning requirements in the Town of Vail. He noted that as it
is a private parcel, the commission is limited to their ability to regulate it.
Mr. Stockmar noted concerns regarding site planning and site circulation
given the physical site constraints. He noted that it is important to deal with
the circulation in a way that is important and safe for the future residents.
Mr. Stockmar stated that the underpass needs to be addressed in a way
that makes it safe.
Mr. Stockmar noted that the density has been reduced and is still dense.
He noted that density concerns will better be addressed once massing and
scale are better visualized with further modeling.
Mr. Stockmar stated that parking is an issue and while parking demands
may be going down in other areas, however, it is uncertain if that will be
the case for Vail. This project will need to be served with adequate bus
service.
Mr. Stockmar noted he would like more information on snow storage and
snow removal.
Michael O’Connor: Asked for feedback on the conditional use. There was
July 2, 2019 - Page 83 of 173
a discussion over the request for a conditional use permit to allow up to
30% of the GRFA be unrestricted. The P E C did not have any concerns
with the conditional use for the proposed dwelling units.
Brian Gillette moved to table to J uly 8, 2019. J ohn-Ryan Lockman seconded
the motion and it passed (6-0).
Absent:(1)Perez
3.6.A request for the review of a Conditional Use Permit, pursuant to Section
12-16, Conditional Use Permits, Vail Town Code, to allow for the
construction of dwelling units within the Housing (H) zone district, located at
3700 North Frontage Road East/Lot 1, East Vail W orkforce Housing
Subdivision (“Booth Heights Neighborhood”), and setting forth details in
regard thereto. (P E C19-0019)
30 min.
Applicant:Triumph Development
Planner:Chris Neubecker
See discussion in I tem 3.5
Brian Gillette moved to table to J uly 8, 2019. J ohn-Ryan Lockman seconded
the motion and it passed (6-0).
Absent:(1)Perez
4.Approval of Minutes
4.1.J une 10, 2019 P E C Results
Ludwig Kurz moved to approve. Pam Hopkins seconded the motion and it
passed (5-0).
Abstain:(1)Kurz
Absent:(1)Perez
5.Adjournment
Brian Gillette moved to adjourn. Pam Hopkins seconded the motion and it
passed (6-0).
Absent:(1)Perez
The applications and information about the proposals are available for public inspec tion during regular offic e hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department.
Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the
Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please
call 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
July 2, 2019 - Page 84 of 173
Stockmar – Does the code differentiate between natural, untouched areas,
and landscaped areas? W e have some regulations on riparian areas.
Pete W adden discussed the goals of improving Gore Creek water quality,
which includes reducing impervious areas.
Gillette – Concerned about existing hardscape that was counted as
landscaping, as mentioned by Mauriello in his email. W e should have an
exception for existing impervious hardscape that was previously counted as
landscaping.
Gillette – I s a drip though deck pervious, or impervious? W hat about gravel
drives? How do people demonstrate that something is pervious? The cost
of pervious pavers and patios is cost prohibitive.
Clark showed examples of projects that were able to meet their landscaping
without needing to use any hardscape to meet the code. None of the
projects she has worked on since arriving at the Town needed to use
hardscaping to meet their required landscaping.
Stockmar – The Town’s goal is to get water to percolate through the ground
before running to the creeks, to improve water quality.
Wadden – The Gore Creek Action Plan directs staff to work to reduce
impervious surfaces.
Gillette – I think the smaller lots and need for hardscape is more prevalent
than you are indicating today.
Clark – I will do some more research on smaller lots, and some of the lots
Mr. Gillette has worked on.
4.Approval of Minutes
4.1.P E C Results May 13, 2019
Karen Perez moved to approve. Rollie Kjesbo seconded the motion and it
passed (5-0).
Abstain:(1)Lockman
Absent:(1)Kurz
5.Adjournment
Rollie Kjesbo moved to adjourn. Karen Perez seconded the motion and it
passed (6-0).
Absent:(1)Kurz
The applications and information about the proposals are available for public inspec tion during regular offic e hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department.
Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the
Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please
July 2, 2019 - Page 85 of 173
call 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
July 2, 2019 - Page 86 of 173
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: W ildlife Habitat P rojects - Process Update
P RE S E NT E R(S ): K risten Bertuglia, E nvironmental Sustainability Manager and A aron Mayville,
U.S. F orest S ervice District Ranger
AC T IO N RE Q UE S T E D O F C O UNC I L: A s this is an informational update only, no action is
requested at this time.
B AC K G RO UND: Over the past year the Town of Vail and the U.S . Forest Service have been
working with wildlife biologists, Colorado Parks and W ildlife, and local stakeholders to review the
applicability of the original bighorn sheep habitat restoration project proposed in the 1990's in E ast
Vail on U.S . Forest Service property. District Ranger Aaron Mayville will provide a brief verbal
update on his team's status review of the original restoration project proposal, implications of
wilderness areas, what conditions have changed, the National E nvironmental Policy Act (NE PA)
process and next steps for a future project.
S TAF F RE C O M M E ND AT IO N: T here is no staff recommendation at this time.
July 2, 2019 - Page 87 of 173
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Public Works/Transportation Shop P roject P rioritization and P hase 1 Direction
P RE S E NT E R(S ): Greg Hall, Public Works and Transportation Director
AC T IO N RE Q UE S T E D O F C O UNC I L:
S taff requests Town Council input and direction on the following items:
P rovide direction on S treets Building S tructural Option A or B
Review other P ublic Works components of Masterplan and provide direction to include in
P hase 1 P roject
Review solar options and provide direction
Review housing options and provide direction
A pprove P hase 1 P rioritization to proceed through design, entitlement
and construction documents
A djust 2019 budget as required f or approved Phase 1 prioritization and direct staff to include
in the 2020 budget any solar and housing components
A pprove entering into contract negotiations with Victor Mark Donaldson Architects for design
of the Phase 1 Project
Request to enter into Construction Manager/General Contractor selection process for the
P hase 1 P roject
P rovide approval to solicit bids for the back retaining wall portion of the project f or F all 2019
construction
B AC K G RO UND: The Masterplan update was submitted to the P E C for review and received a 5-
0 vote on A pril 22, 2019, recommending adoption by the Vail Town Council. A t the May 7, 2019
Town Council meeting, the Masterplan next steps were reviewed by the council as the owner of the
property. I n addition, the Masterplan was adopted by Resolution Number 21 of 2019, by the Town
Council on May 7, 2019. The newly adopted Masterplan provides a suggested phasing schedule
addressing identified needs to guide the Town with a set of phased improvements and
modifications for consideration. I n order to evaluate and then implement the first phase of the
Masterplan, various scenarios and options were considered by the design team after initial input
from the Town Council. Cost estimates have been provided by a General Contractor working in a
preconstruction role with the project design team and staff for presentation to the Town Council to
guide their direction.
S TAF F RE C O M M E ND AT IO N:
P hase 1 project priorities P ublic Works to include:
Masterplan recommendation Option A
Relocate the greenhouse,
new cinder bin,
July 2, 2019 - Page 88 of 173
construct the back retaining wall
S olar
A llocating $ 1,100,000 during the 2020 budget process for hillside installation
Housing
Research possible creative ways to evaluate the project and these should be explored prior
to funding the housing portion of the project
I f after evaluation, it is determined the town is the developer and owner, it is recommended to
explore f unding $ 6,300,000 in housing costs in the upcoming 5- year budget cycle, for a first
phase project behind the Public Works A dministration Building
B udget
A djusting the budgets to allow f or the prioritization selected and provide guidance on
timelines for solar and housing portions of the project
P rocurement
A pprove entering into a contract negotiation with Victor Mark D onaldson A rchitects for design
of P hase 1
A pprove entering into a C onstruction Manager/General Contractor selection process for
P hase 1 P roject
A pprove soliciting bids f or the back retaining wall portion of the project f or F all 2019
construction
AT TAC H ME N TS:
Description
Staff Memo
Attachment B Masterplan level cost estimates
Public W orks Master Plan 1 0f 2
Public W orks Master Plan 2 of 2
July 2, 2019 - Page 89 of 173
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Town of Vail Page 2
preconstruction role with the project design team and staff for presentation to the Town Council
to guide their direction.
II. PHASING
The phasing outlined in the adopted Masterplan is below.
Phase 1: 2-4 years
Demolition of existing streets building
Relocate the existing greenhouse
Construct new approximately 24,000 sq. ft. stand alone streets building
Expand shipping and receiving
Regrade and construct new first phase of permanent north shoring wall behind
new streets building
Electric utility upgrades for electric bus charging
Construct new solar panels on the roof of new streets building*
Construct 12-24 scalable housing along the 1-70 berm*
*Solar and Housing first phase projects do not require a particular sequence
Phase 2: 3-5 years
Construct the balance of the permanent north shoring wall
Construct cold storage area behind the now new streets building with parking on
the roof
Construct ramp to access the new parking
Expand snow storage area
Construct first set of utility grade solar array farm
Phase 3: 5-7 years
Construct new facilities maintenance building along north shoring wall
Construct new administration and meeting rooms as a bridged building between
the new streets building and the existing shop building
Provide new rooftop solar on administration bridge building and maintenance
building
Construct second set of utility grade solar array farm
Option for temporary housing or other temporary use in administration building
until it is torn down for new housing
Phase 4: 5-7 years
Upgrade fleet maintenance
Upgrade transportation
Replace roof on fleet and bus barn to accept solar panel
Construct access improvement to site for additional housing
Phase 5: 10+ years
Demolish existing administration building
July 2, 2019 - Page 91 of 173
Town of Vail Page 3
Construct 40 new housing units in administration building location with
underground parking
Phase 6: 10+ years
Demolish existing Buzzard Park
Construct 80 new housing units and community building at Buzzard Park site
Note: There are variations for the phasing of housing and solar outlined in their respective
sections below.
III. DETAILS OF PHASE 1 PRIORITIZATION
The work and sequence of the first phase priorities includes three major components: 1) Public
Works buildings and site improvements; 2) a first phase of Housing; and 3) a first phase of
solar. The design team evaluated options within the three areas and the results are discussed
below.
STREETS BUILDING STRUCTURAL OPTIONS
The adopted masterplan regarding the Streets Building is to allow for future vertical expansion.
Staff has also researched a one-story building to better understand the upfront costs being
expended for the long-term expansion capabilities. The two options are below:
Option A - the adopted masterplan design - should be considered if vertical expansion
is desired as well as replacement of displaced and required parking of the desired
building expansion. This option provides the most flexibility for future expansions. The
initial design would handle the associated loads. The roof of the building is essentially a
concrete parking deck.
Option B is a one story streets building with no ability to structurally accommodate
future expansion; the roof is conventional and would support roof top solar
As the town continues to plan for the future it should be noted the Civic Area planning process
has identified the possibility of moving certain town uses or creating new uses which may need
a future site. The Public Works Masterplan also displaces uses and parking to accommodate
future housing. The footprint of the Streets Building is nearly twice the area of the Red
Sandstone Parking Garage.
Option A is the option to allow the most flexibility in the future.
Option B would be the option if there is no desire to ever accommodate future vertical
expansion.
The initial decision to allow for future expansion as adopted in the Masterplan is needed at this
time to direct the design of Phase 1. Staff recommends that additional expansion capabilities
be kept as part of Phase 1 of the Streets Building.
July 2, 2019 - Page 92 of 173
Town of Vail Page 4
SOLAR OPTIONS
The solar options have been sized to accommodate 100% of the power used currently at the
Public Works Shop Building and the future Streets Building. Holy Cross Energy allows up to
120% production before the solar installation is considered a utility grade solar array, in which
power is bought back at wholesale electric rates. Three options were evaluated in three
different sites. The options include ballasted or nearly flat panels, a tilt rack system which
provides the correct tilt and raises the panels above the roof and the third is a ground mounted
rack tilt system. The locations reviewed were the new Streets Building, the existing Shop/Bus
Barn Building and the hillside to the north of the Public Works facility. Each of the options has
pros and cons.
The ballasted solar being at a lower angle on the roof, reduces the shading from one
installation to the next. The attachment on the roof is simpler, however the production is limited
by snow accumulation and therefore requires more panels to be installed as compared to the
tilt system to meet the 100% output of current use. The solar consultant calculated for the shop
location the ballasted systems are 70% effective.
The tilt system is taller and designed to shed snow and be above accumulated snow that has
been shed. Because they are taller, the spacing between panel arrays is greater to avoid
shading. Both of these issues cause structural problems which need additional structural
design and reinforcement due to wind loads and drifting and snow shed accumulation.
Because they are taller, the spacing between panel arrays is greater to avoid shading as well.
The tilt system is 85% effective.
The ground mount system is similar to the roof top tilt system with the structural design and
reinforcement coming from a foundation of the racking system. The ground mount solar on a
hillside is ideal as the slope of the hill allows the panel arrays to be placed closer together as
shading is less of an issue. The ground mount system is slightly less effective at 84% due to
the slight hillside variations in face of the slope. The ground mount system requires a fence
around the panel arrays. The hillside location has the most potential for future expansion.
Solar arrays placed on the existing shop buildings to remain will require structural upgrades to
the roofs in addition, if the roof is scheduled within 5 years of replacement to replace the roof
now, prior to placing the solar system. Therefore these locations should only be considered in
future phases. Any solar system put on a new roof that in the near future is expected to be
expanded upward would require almost a 50% premium of removing and reinstalling the
system after the expansion.
It is for these reasons the solar consultant recommends the best first option is ground mount
hillside installation. The hillside installation would require a wildlife study be conducted for
impacts to bighorn sheep habitat.
The solar can be installed before, during or after the first phase of public works construction if it
is placed on the hillside. In addition, the entire hillside area as identified in the adopted
Masterplan, beyond what is required to off set 100% public works electrical use is considered
the maximum hillside solar potential.
HOUSING OPTIONS
July 2, 2019 - Page 93 of 173
Town of Vail Page 5
The Masterplan looked at a phased approach to optimize the amount of homes that could
reasonably fit on the site. The approach is to phase the development of housing over time. In
order to accommodate housing in the near-term while preserving the maximum amount of
housing in the future, units included on the south side of the Public Works access road over
existing parking spaces adjacent to I-70 were included. There were two scenarios proposed for
the units along the I-70 berm: one using a portion of CDOT right of way and the other using
only Town of Vail property. The buildings comprised of a carport level using the existing
parking and then either two or three additional floors configured for efficiency. The town staff
recently met with CDOT staff to review the use of CDOT property. CDOT has expressed initial
concerns due to the close proximity of I-70 and setback constraints.
Either 4, six unit, 4 story buildings could be constructed using 24 of the existing parking
spaces, or 6, four unit, 3 story building also using 24 existing parking spaces. This I-70 berm
location maximizes this area with 24 new units.
The removal of the Public Works Administration Building and providing parking below grade
would net approximately 40 units and the removal and redevelopment of the existing Buzzard
Park housing and again providing underground parking would net another 80 units for a total of
144 units. The housing buildout requires significant transportation improvements as well.
A second option reviewed was the development of 20 units behind the Public Works
Administration Building, and building 18 units over the existing Buzzard Park housing parking
for a total of 62 units. There is still the ability to construct the remaining 24 units against the
Interstate for a total of 76 units in the future.
A hybrid option would be similar to above, but demolition of the existing Buzzard Park and
providing the additional 80 units. This would max out at 132 units.
Staff sees the best path forward as slightly less housing and pursuing the 20 units behind the
Public Works Administration as a first phase verses building along the interstate as a first
phase.
However, in all the scenarios there are opportunities to further study the site, working with third
parties in a creative approach to developing and funding the housing opportunities identified.
This is a recommended next step prior to budgeting funds for actual construction.
IV. PHASE 1 PROJECT SCHEDULE
Key points of the schedule are outlined below. The Public Works Phase 1 project is considered
a multi-year process. A critical component of the project is removing the Streets portion of the
shop building in spring of 2020 and being able to occupy the building by fall of 2020. Keeping
the snow removal equipment in heated storage during the winter season is critical to the
success of the town operations. The ability to have a contractor on board during design by
using a Construction Manager/General Contractor (CM/GC) relationship is invaluable to a
project with a tight timeline and one where design impacts can be evaluated during the process
for cost and schedule is also critical for successful completion. A second component of the
schedule is establishing room on the site before the streets building is removed as operations
during the spring, summer and fall will need to compete with construction staging. In order to
meet this component, starting the construction of the back wall in the fall of 2019 with
completion in the spring of 2020 allows for this to happen. The Solar and Housing components
can have independent schedules and at this time are not provided.
July 2, 2019 - Page 94 of 173
Town of Vail Page 6
Overall Schedule
Council Prioritization and Phase 1 direction July 2
Architectural contract negotiations with VMDA contract award July 3 -July 16
CM/GC selection process and contract award July 3 - August 20
Contractor solicitation back retaining wall contract award July 10 - August 20
PEC Conditional Use Permit Application/DRB back wall approval July 29 - August 26
Design Development of PW Phase 1 Project July 17- Sept 30
PEC Conditional Use Permit Application/DRB Phase 1 approval Sept 30 – Nov 11
Construction document preparation Oct 1 – Dec 15
Contractor pricing and long lead procurement Dec 15 – Feb 15
Phase 1 Building Permit submittal Jan 21, 2020
Phase 1 construction contract award Feb 18, 2020
Begin construction Phase 1 March 30, 2020
Substantial completion Phase 1 October 30, 2020
V. PROJECT BUDGET AND COSTS
The budget for Phase 1 over a two-year period was established at $15,000,000 as adopted in
the 2016 5-year capital budget and was reduced to $ 13,500,000 in 2017. The budget was for a
one-story streets building, back retaining wall, utility upgrades and miscellaneous site
improvements. Through the Masterplan process, the need for town of Vail employee housing as
well as community housing, a large solar installation to offset greenhouse gas emissions of
snowmelting the village streets, as well as providing for the ability to provide additional floors on
the streets building were of strong interest. As previously discussed above, the design team and
preconstruction contractor has provided options for the streets building. The solar consultant
has evaluated 5 options for solar which can be expanded as well, and two main housing options
which can be phased further. The project budget not only covers the hard construction costs,
but the soft costs of design, design team construction administration, town of Vail construction
management, testing, permits and fees, Furnishings, Fixtures and Equipment (FFE), and project
contingencies for design and procurement process as well as an owner’s contingency once
construction starts for unforeseen circumstances.
The project options are priced below.
July 2, 2019 - Page 95 of 173
Town of Vail Page 7
The Streets Building options are the same size building and the only difference would be major
structural, and some minor building, electrical and plumbing components which make sense to
include in the respective option as it is necessary to be installed now rather than later.
Public Works Phase 1
Work included in either option includes the following: $ 1,056,000
o Demo Existing Streets Building,
o New Cinder Building,
o Relocated Green House Building
Back Retaining Wall Construction $ 2,478,000
Streets Building Option A Master Plan recommendation $ 9,865,000
allows for two additional stories and one layer of parking
Streets Building Option B one story accommodates only solar $ 6,814,000
The total Phase 1 budget including soft costs and contingencies
has a range from Option A to B of $ 17,305,000 to $13,874,000
The upfront cost to ensure future vertical expansion is a premium of $ 3,431,000
The current two-year budget is $13,500,000 for Phase 1. The budget short fall therefore for
each option is:
Recommended masterplan Option A Streets Building $ 3,805,000
Option B no vertical expansion allowance $ 374,000
Staff recommends Option A
Solar Options
The systems on the existing building will require over $ 2,000,000 in structural and roof
upgrades to allow the solar installation.
Ballasted installation over existing shop building N/A
Tilt installation over existing shop building N/A
Ballasted installation over new streets building $ 806,000
Tilt installation over new streets building $ 930,000
Tilt installation on hillside combined output of both buildings $ 1,100,000
The solar has a range of 100 % output from $ 806,000 to $ 1,100,000
The hillside maximum could be in the range of $ 7,000,000 to $ 8,320,000
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Town of Vail Page 8
The budget for a first phase solar project should begin at $ 1,100,000. There may be
opportunities to work with a third party in a creative way to meet the town’s goals and receive
some funding assistance.
Staff recommends allocating $ 1,100,000 during the 2020 budget process.
Housing
The housing options priced for comparison include either five, four unit buildings along the
interstate (approximately 12,850SF) and the Buzzard Park 2, 20 unit building behind public
works administration (approximately 11,360 SF).
Interstate berm five, four unit buildings for 20 total units $ 6,304,000
Buzzard Park 2 Building 20 total units $ 5,655,000
The budget for town of Vail employee housing is in the range of $5,655,000 to $ 6,304,000, if
the town of Vail were to go alone and be the developer, financer and owner of the project.
As was stated there may be some creative ways to evaluate the project and these should be
explored prior to funding the housing portion of the project.
If in the end, it is determined the town is the developer and owner, it is recommended to explore
funding $ 6,304,000 in housing costs in the upcoming 5-year budget cycle.
Overall Masterplan components cost estimates
Finally, the project team prepared the estimated cost of all the improvements identified in the
Masterplan which totals just over $157,000,000. This includes all the public works/shop
improvements, significant transportation improvements, 7 acres of solar, and 144 total housing
units with underground parking in addition to including a 44,000 SF building addition above the
Public Works Streets Building roof top parking. The list of the overall cost of all priority
components is attached.
VI. ACTION REQUESTED
Staff requests Town Council input and direction on the following items.
Provide direction on Streets Building Structural Option A or B
Review other Public Works components of Masterplan and provide direction to include in
Phase 1 Project
Review solar options and provide direction
Review housing options and provide direction
Approve Phase 1 Prioritization to proceed through design, entitlement
and construction documents
Adjust 2019 budget as required for approved Phase 1 prioritization and direct staff to
include in the 2020 budget any solar and housing components
Approve entering into contract negotiations with Victor Mark Donaldson Architects for
design of the Phase 1 Project
Request to enter into Construction Manager/General Contractor selection process for
the Phase 1 Project
Provide approval to solicit bids for the back retaining wall portion of the project for Fall
2019 construction
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Town of Vail Page 9
VII. STAFF RECOMMENDATION
Staff recommends:
Phase 1 project priorities Public Works to include:
Masterplan recommendation Option A
Relocate the greenhouse,
new cinder bin,
construct the back retaining wall
Solar
Allocating $ 1,100,000 during the 2020 budget process for hillside installation
Housing
Research possible creative ways to evaluate the project and these should be explored
prior to funding the housing portion of the project
If after evaluation, it is determined the town is the developer and owner, it is
recommended to explore funding $ 6,300,000 in housing costs in the upcoming 5- year
budget cycle, for a first phase project behind the Public Works Administration Building
Budget
Adjusting the budgets to allow for the prioritization selected and provide guidance on
timelines for solar and housing portions of the project
Procurement
Approve entering into a contract negotiation with Victor Mark Donaldson Architects for
design of Phase 1
Approve entering into a Construction Manager/General Contractor selection process for
Phase 1 Project
Approve soliciting bids for the back retaining wall portion of the project for Fall 2019
construction
VIII. ATTACHMENTS
a. PUBLIC WORKS MASTERPLAN
b. OVERALL MASTERPLAN LEVEL COST OF ALL PHASED COMPONENTS
July 2, 2019 - Page 98 of 173
Phase 1: 2-4 yearsTotal Inclusive Cost Demolition of existing streets building.682,218$ Relocate the existing greenhouse.2,366,148$ Relocate the Cinder bin 499,110$ Construct new approximate 24,000 sq ft stand along Streets Building.13,181,706$ Expand Shipping and receiving.2,220,101$ Construct new Solar panels on the roof of new streets building.830,104$ Regrade and construct new first phase of permanent North Shoring wall behind new streets building.3,558,070$ Construct 12-24 scalable housing along the 1-70 berm, this estimate is for 20 Units6,464,774$ Electric Utility upgrades for electric bus charging.1,832,415$ Phase 2: 3-5 years Construct covered parking deck6,861,634$ Construct cold storage area behind the now new Streets Building with parking on the roof.6,070,287$ Construct Ramp to access the new parking.1,249,201$ Expand snow storage area.1,631,023$ Construct first set of Utility Grade Solar.5,549,139$ Phase 3: 5-7 years Construct new Facilities Maintenance Building along North Shoring wall3,693,789$ Construct new Administration as Bridge and Meeting Room between the two buildings.3,339,806$ Provide new rooftop Solar on Administration Bridge and Maintenance Building.830,104$ Construct second set of Utility Grade Solar.5,549,139$ Option for temporary housing or other temporary use in Administration Building until it is torn down for new Housing.Phase 4: 5-7 years Upgrade Fleet Maintenance300,756$ Upgrade Transportation265,867$ Replace Roof on Fleet and Bus Barn to accept Solar Panel.2,435,020$ Construct new Solar panels on the roof of existing building.1,949,983$ Construct Access improvement to site for additional housing11,993,990$ Phase 5: 10+ years Demolish existing Administration Building.229,099$ Construct 40 new housing units in Administration Building location with underground parking.21,175,189$ Phase 6: 10+ years Demolish existing Buzzard Park.603,071$ Construct 80 new housing units and community building at Buzzard Park Site37,390,876$ Build 44000 SF Office above Existing Streets Parking Deck14,515,633$ Total 157,268,248$ Masterplan level cost estimates which are all inclusive to be used for relative comparison. Actual cost estimates used in Staff Memo dated 7/2/2019 are further refined since these estimates were provided.July 2, 2019 - Page 99 of 173
PUBLIC WORKS MASTER PLAN
VAIL PUBLIC WORKS
MASTER PLAN 2019
Prepared by Victor Mark Donaldson Architects
Town of Vail PEC Submittal
February 25, 2019
July 2, 2019 - Page 100 of 173
PUBLIC WORKS MASTER PLAN
INTRODUCTION
1.1 Summary of Work
EXISTING CONDITIONS
2.1 Existing Site Plan
2.2 Aerial Photo
2.3 Hazards Plan
2.4 Wildlife Plan
2.5 Circulation Plan
2.6 Zoning Map
STAFF INPUT/ USER GROUPS
3.1 Summary of Needs / User Group Input
3.2 Engineering Studies Summary
3.3 1994 Master Plan Recommendations
3.4 1994 Master Plan Implementation
3.5 Vehicle & Equipment Chart
3.6 Streets Vehicle Plan
WHAT WAS CONSIDERED? SOLAR / STREETS / HOUSING
4.1 Solar Oportunities
4.2 Streets option A & Orientation Photos
4.3 Streets option B & Orientation Photos
4.4 Streets option C Phase-1 & Orientation Photos
4.5 Streets option C Phase-2/3 & Orientation Photos
4.6 Streets option D Phase-1 & Orientation Photos
4.7 Streets option D Phase-2/3 & Orientation Photos
4.8 Public Works and Housing Site Plan
4.9 Scalable Housing I-70 Berm A & Orientation Photos
4.10 Housing I-70 Berm A, Typical Floor Plans
4.11 Scalable Housing I-70 Berm B & Orientation Photos
4.12 Housing I-70 Berm B, Typical Floor Plans
4.13 Housing, Buzzard Park Expansion Phase-1 & Orientation Photos
4.14 Housing, Buzzard Park Expansion Phase-2 & Orientation Photos
4.15 Housing, Multi-Unit Building Phase-1 & Orientation Photos
4.16 Housing, Multi-Unit Building Phase-2 & Orientation Photos
4.17 Site Access Plan and Photos
TABLE OF CONTENTS
MASTER PLAN RECOMMENDATIONS AND PHASING
5.1 Proposed Master Plan Phasing
5.2 Proposed Phased Site Plan
5.3 Phase-1 Demo Plan
5.4 Phase-1 Plan & Model
5.5 Phase-2 Plan & Model
5.6 Phase-3 Plan & Model
5.7 Phase-3 Floor Plan
5.8 Phase-4 Plan & Model
5.9 Phase-5 40-unit Housing Plan
5.10 Phase-6 80-unit housing Plan
APPENDIX
6.1 Existing Condition Photos
6.2 Engineering Reports
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PUBLIC WORKS MASTER PLAN
1.1 Introduction
Public Works 20 Year Master Plan Update Summary
This document is intended to provide a summary of the immediate needs and the long-term
use of the Public Works site in the Town of Vail. The intention of this document is to provide a
roadmap forward which guides the development of this site while remaining aware of anticipated
costs and allowing for flexibility in the future.
Employee Housing, Public Works Administration, Transit, Fleet Maintenance, Streets & Parks,
and Facilities Maintenance are the Subjects of this Public Works 20 Year Master Plan Update
along with Solar Energy Systems, Snow Dump/Storage, and Site Parking.
Included are the strategic findings from the Staff Interviews conducted in search of additional
building areas, site functions, additional housing, and overall Public Works operational needs
along with additional site parking in support of Staff and Facilities growth over the next 20 years.
It is generally understood that the growth throughout the next 20 years is driven by additional
Public Buildings and Facilities to maintain along with other elevated Town Service levels.
Master Plan Update Priorities: The following are the Master Plan Update priorities.
1. Streets and Parks Building expansion
2. Housing opportunities which may be available at this site
3. Solar opportunities to help offset Town of Vail energy consumption
4. Frontage road turn-lane and improvements to support future expansion
5. Snow Dump/Storage expansion
6. Site utility upgrades
This document includes:
1. Existing site conditions, including hazards and site limitations
2. Summary of user group needs
3. Options for consideration to address user group needs and opportunities
4. Suggested path forward
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2.0 Existing Conditions
2.1 Existing Site Plan
2.2 Aerial Photo
2.3 Hazards Plan
2.4 Wildlife Plan
2.5 Circulation Plan
2.6 Zoning Map
July 2, 2019 - Page 103 of 173
PUBLIC WORKS MASTER PLAN 2.1 EXISTING SITE PLAN
EXISTING ACCESSORY BUILDINGS
EXISTING BUS GARAGE & MAINTENANCE
EXISTING ADMIN
EXISTING HOUSING
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PUBLIC WORKS MASTER PLAN
1
2
3 4
5
6
7
8
1. SNOW STORAGE
2. SAND & CINDERS STORAGE
3. GREENHOUSE
4. VEHICLE SHOP BAYS
5. FLEET MAINTENANCE
6. BUS GARAGE
7. ADMINISTRATION
8. APARTMENT BUILDING
2.2 AERIAL PHOTO
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PUBLIC WORKS MASTER PLAN 2.3 NATURAL HAZARDS
HIGH SEVERITY
ROCKFALL
MEDIUM SEVERITY
ROCKFALL
ROCK FALL & DEBRIS FLOW
MODERATE HAZARD
DEBRIS FLOW
Mitigation notes
The site is in a moderate to high rockfall hazard area. Site Specific Rockfall Mitigation should be done for new
buildings particularly on the West end of the property. HP Kumar provided a preliminary assessment of the Rock Fall
and Debris Flow Hazards to the site.
Suggested mitigation includes:
1. Meshing, bolting, and or shotcreting of entire rock outcrop in the source zone.
2. Stabilization or scaling of individual rock blocks in the source zone.
3. Installation of rockfall barrier and catchment area (rigid MSE wall, soil berm, or flexible fence) in the runout zone.
Recommended mitigation:
Option 3 with a combination of the MSE wall, soil berm, and fencing.
LAND SLIDE AREA
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PUBLIC WORKS MASTER PLAN
Seasonal Habitat - Bighorn Sheep
Parcels
Bighorn Migration Patterns
Bighorn Production Area
Bighorn Mineral Lick
Bighorn Winter Concentration Area
Bighorn Winter and Severe Winter Range
Bighorn Summer and Overall RangeI0 0.08 0.16Miles
March 1, 2018
OTHER WILDLIFE SEASONAL HABITAT
THROUGHOUT THE PROJECT SITE:
BLACK BEAR
BOREAL TOAD
ELK
MOOSE
MOUNTAIN LION
MULE DEER
TERRESTRIAL GARTER SNAKE
BIGHORN WINTER & SEVERE
WINTER RANGE
AND
SUMMER & OVERALL RANGE
2.4 WILDLIFE HABITAT
The Wildlife Habitat should be protected and
should be enhanced where possible. In order
to protect the Sheep Habitat, the following
Guidelines should be followed:
1. No outdoor recreation should be allowed behind
the buildings on site and the trail behind the
Public Works site should be closed in winter.
2. Dogs should not be allowed on site.
3. Site specific Wildlife studies should be
conducted for the implementation of Utility Grade
Solar. Generally, priority for utility grade solar
should be in the smooth brome stand area that
has already been disturbed.
4. Site specific Wildlife studies should be
conducted for Housing projects proposed on the
existing administration and Buzzard Park sites.
Housing generally does not create much of an
impact. The housing that backs up the hillside
should be kept below the rock areas on the hill.
5. Site Specific Wildlife studies should include
specific criteria to mitigate the impacts on
Wildlife.
6. The Town should commit to further Wildlife
Habitat Enhancement where appropriate.
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PUBLIC WORKS MASTER PLAN 2.5 CIRCULATION PLAN
SOUTH SIDE CIRCULATION LOOKING WEST SOUTH SIDE CIRCULATION LOOKING EAST NORTH SIDE CIRCULATION LOOKING WEST
GENERAL 2-WAY CIRCULATION
SNOW STORAGE ROUTE
STREETS
FLEET MAINTENANCE
BUS GARAGE
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PUBLIC WORKS MASTER PLAN 2.6 ZONING MAP
This area is zoned Resource
in Eagle County and is not
within the Town of Vail.
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3.0 Staff Input / User Groups
3.1 Summary of Needs / User Group Input
3.2 Engineering Studies Summary
3.3 1994 Master Plan Recommendations
3.4 1994 Master Plan Implementation
3.5 Vehicle & Equipment Chart
3.6 Streets Vehicle Plan
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3.1 Summary of Master Plan Needs Assessment
Below are Findings from Town Staff & User Interviews conducted in search of additional building
area needs, site functions, housing, Public Works operational needs and more on-site parking in
support of Staff and Facilities growth over the next 20 years.
The following Users are included within this Assessment Summary:
1. Employee Housing
2. Public Works Administration
3. Transit
4. Fleet Maintenance
5. Streets and Parks
6. Facilities Maintenance
7. Solar Energy Potential
8. Snow Dump / Storage Expansion
9. Additional Off-site User Groups
10. On-Site Parking
1. Employee Housing: The Objective is to maximize Work Force Rental Housing for Town Staff
over the next 20 years. Half of the Buzzard Park Residents currently work on-site. The Housing
Target is for Seasonal Bus Drivers, Landscape Staff and other Town Staff housing needs.
Development of further Housing at Public Works includes the following discussion:
• We don’t have the option or luxury to not build housing on this site as it is one of the last
development opportunities for Town owned/situated property.
• Perceived conflicts of Housing and Industrial Uses must be overcome via direct access
for Housing, creative Land Planning and Sound Abatement techniques along with Passive
Indoor/Outdoor Recreation. A Gym/Wellness Center could be considered to also serve on-
site Staff to increase Employee Retention.
• Unit Types must be flexible for Seasonal FTEs, Transitional Housing and other Employ-
ment Profiles among Town Staff including Bunkrooms with Common Area Facilities (e.g.
The Boarding House in Telluride, CO) which was well-received by their Residents and
Town-wide.
• Optimization of Density to be achieved with smarter and smaller Unit Plans to better ad-
dress the unique lifestyle for singles and families alike.
• Our extensive Bus and Transit System Modes and Bike Paths will assist in reducing park-
ing requirements via Updated Zoning Regs and ‘Community Rules’ in lieu of Standard
Zoning and conventional expectations.
2. Public Works Administration: Current personnel are 15 in the summer and 11 in the winter.
Though additional on-site parking is needed, the Department functions well in the existing struc-
ture. Some remodel and technology upgrades should be addressed.
• The existing double Conference Rooms function well but need additional AV, Light Board
Technology with TV screen, Cork & Dry Boards along with Cabinet and Seating Refurbish-
ments.
• The Lunch/Break Room needs to be reconfigured to function as a 3rd ‘overflow’ Conference
Room to accommodate days of over-flow meetings.
• The current Administrative Office Suites work well for privacy and for Staff collaboration but
need to adjust some Office sizes/shapes, reorganize Storage, Mail Room, Layout areas
and a full-length Copy Table.
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3. Transit: Current personnel are 100 in the winter and 50 in the summer who manage 34 buses
today. Ten additional employee parking spaces are needed. Buses will grow by 5-6 to 40+ by the
best estimate to include in-town and outlying routes.
• The existing Bus Barn Break Room (about 1,000 SF) above Transit & Fleet Maintenance
that serves all Public Works Staff needs to increase to 3,000–3,500 SF due to poor func-
tion and lack of operational facilities for the occupant load.
• The expansion of the Break Room would include a new Commercial Kitchen, increased
seating, 70 lockers for 70 people, daily Check-In/Check-Out and larger Meeting space for
morning Staff Meetings, Training, Safety Programs, Seminars and seasonal gatherings
of Staff & families is needed with Computer Stations of 8-12 cubicles. AV equipment and
radios are also stored & charged in this area.
• Transit Objectives are to reduce Carbon Footprint with reasonable pay-back period via
alternatives to manage Opening/Closing of large overhead doors, morning start-up efficien-
cies and better diesel exhaust methodologies.
• Transit needs for Streets/Parks to relocate their large equipment storage elsewhere, allow-
ing Transit complete functional use of their existing space.
• A DEF Fueling Station is needed to operate in concert with the other fuel types.
• A Storage Area needs to be integrated into the existing facility for the purchase and storage
of bulk cleaning supplies that are difficult to keep in inventory.
• An additional 5-10’ of Bus turning area is needed to the south of the Bus Barn which could
impact parking for the length of Bus Storage.
4. Fleet Maintenance: Current personnel are 12 FTE along with parking for personal cars along
with Truck Loading/Unloading of Shipping and Receiving items. The Fleet Maintenance facility is
deemed complete except as noted in the following:
• Temporary Storage and Staging Areas are needed for the volume of incoming and outgo-
ing deliveries in and around the Town.
• Consideration is needed for: “How can the Town expand a Centralized Purchasing Depart-
ment to serve the entire Town efficiently?”
• Additional space is needed for Bulk Oil Storage beyond the existing 250 gallon and 2 – 125
gallon tanks.
• A new, single Parallelogram Lift (about $100K) is needed to be installed within an existing
bay to lift Fire Trucks.
5. Streets & Parks: Current personnel are about 35 in winter and 55-60 in summer who manag-
es all Town Vehicles. 19 additional employee parking spaces are needed.
The proposed new 24,000 SF Streets/Parks Facility is planned to accommodate:
STREETS:
• Indoor Parking for Vehicle and Heavy Diesel Equipment Storage for pull-through bays for
double and triple stacked large equipment and diesel vehicle storage.
• Dedicated Welding area and Secure Tools Cage.
• The Lunch Area needs expansion with larger Kitchen, Check-In/Check-Out Station with
Lockers for 70 Employees.
• Additional Storage is needed to eliminate storage in Work Areas and eliminate the existing
storage containers that are very inefficient for inventory needs.
PARKS:
• The Greenhouse (to be relocated) works for summer Landscape operations and allows
Parks its own winter storage in their own Greenhouse.
• Landscape Office for 5, Tool & Parts Storage and Bay for 2 Riding Mowers. The Storage
Bins at the north side need to be replaced and reconfigured for staff efficiency along with
some additional cold storage of this type.
• A permanent location for manure, topsoil, cooking compost, cooked compost and mulch is
needed on the site. Compost must be on the ground with Back-Hoe and Loader access.
Cooking compost can be doubled with a barricade of silo cinder.
6. Facilities Maintenance: Current personnel are about 22 with 10-15 working out of the Vail
Village Parking Garage and 6-7 are on-site at Public Works. The 20 year vision indicates more
Town growth with more buildings to maintain and therefore more people, parking and equipment
storage.
PUBLIC WORKS SITE:
• Facilities Maintenance will need new and expanded facilities for growth and operations with
current Staff parking being tight on site.
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PUBLIC WORKS MASTER PLAN
• 3 existing vehicles are stored on site and used on and off site. A new Bucket Truck is need-
ed for use by Facilities Maintenance and Streets to clean and repair Town Light Fixtures
more frequently.
• Facilities Maintenance Manager’s office location remains flexible based on the outcome of
shuffling some of the Department spaces at the site.
• The Carpentry/Sign Shop needs another larger bay for operations of new Planer and addi-
tional space for materials storage. It appears a total of 1.5 to 2 full bays will be needed to
fully accommodate all operations and storage requirements.
• The Electrical Bay is well-organized, has adequate space and is secure. Additional Outdoor
Cold Storage is needed in addition to existing Cold Storage and should be located north of
and proximate to the Electrical Building Bay.
VAIL VILLAGE PARKING STRUCTURE:
• This space is cramped for 10 personnel to work in and is short on actual Office and Com-
puter Station space. Therefore some Staff will need to be moved to the Public Works Site
within 2 years indicating more parking will be needed at the Public Works site for personal
cars.
• This location, though tight allows good response time & access to Vail Village and other
Town properties for maintenance and service work.
• Parking for 12 personal cars along with 2-deep Tandem Truck parking within the Village
space
• Current storage of residential appliances, furniture and other Housing Inventory need to be
removed and situated at Town Housing sites for better accessibility and to maximize this
space for Staff and facilities maintenance operations.
7. Solar Energy Systems: Roof top and Utility Grade Solar Systems are proposed to offset
Energy Costs including the charging of E-Buses, Town Snow-Melt Systems and to address the
Objective of the Town becoming a Sustainable Community.
• Solar installations for new and/or remodeled structures are being considered.
• The Solar installations at Public Works Buildings will likely serve their direct needs. Utility
Grade Solar on site, over time is intended to off-set Town Snow-Melt and other Town utili-
ties.
• The Town will be seeking collaborations for Tax Credits, Grants and including Development
Partners for development of these Solar Systems to dove-tail with the phases of develop-
ment produced from the execution of this Master Plan Update as well as Town-Wide.
8. Snow Dump/Storage: The existing capacity is about 120,000 CY. About a 50,000 CY in-
crease is needed for increased volumes throughout the varying levels of annual snowfall.
• About 5,000 CY can be increased without implementing significant retaining walls.
• Raising the roadway around Snow Dump area and/or extending the Snow Dump area to the
west can accommodate additional Snow Dump needs but will include significant retaining
walls – this will continue to be reviewed and priced.
9. Summary of Off-Site Department Space Needs within the Public Works Site: We summa-
rize the Public Works Site needs of other Town Departments, as follows:
A. Information Services: The Fiber Optics and Cellular Towers reside on site along with
Equipment Closets in PW Break Room and Administration Offices.
• In the near term a 288 count, single-mode fiber in 2” conduit could provide enough capacity
for Housing and all Public Works upgrades.
• Town Fiber Optics must retain the line of sight to the Golf Course area; the Data Center at
West Vail Fire Station may be relocated onto Public Works (800 SF).
B. Vail Recreation District: VRD needs storage for Sports Gear and Athletic Field #6 Equip-
ment/Gear Storage along with the following vehicle/mower storage:
• 5 – Ford F250 Trucks and a single 20’ Trailer
• 2 Fairway Mowers
C. Vail Fire Department: VFD requests the following storage and on-site facilities:
• 14’ x 36’ Storage Unit for 30’ long, vintage Ford cab-over Fire Pumper Truck
• 50’ x 300’ Runway Pad for Fire Hose Testing and Staff Training operations
D. Vail Police Department: VPD needs the following storage:
• 14’ x 48’ Storage Unit for Mobile Communications Unit of about 40’ in length
• Temporary vehicle storage while awaiting for Search Warrant (could be in Paint Booth if
meets security requirements)
• Rescue Vehicle Storage that currently resides in the Avon Public Works Facility on a tempo-
rary basis
• Storage Lockers within Fleet Maintenance to secure vehicle Police Gear while the vehicle is
being serviced and maintained
10. Site Parking & Other Department Storage Needs: About 100 Cars/Day enter the site with
surface parking spaces maxed-out. Public Works and other Department’s needs for Parking and
Storage on-site are being addressed via development of 20’ high Shoring Walls along the north
side of the existing Bus Barn/Fleet Maintenance Buildings. These Walls will create about .75 acre
of new, flat development area for Cold Storage and parking for other Departments along with vehi-
cle maneuvering area and additional surface parking as the Master Plan Update is implemented.
• Exclusive of existing Buzzard Park residential parking, the existing site contains about 125
striped parking spaces for current use by Public Works Staff, guests and other parking
needed by other Town Departments.
• Exclusive of existing Buzzard Park residential parking, the anticipated parking needs is
about 160 striped parking spaces for use by Public Works Staff, guests and other Town
Departments.
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3.2 Engineering Studies
Summary of Engineering Consultants Findings
The following Engineering Consultants provided an assessment and reporting of the existing
Mechanical, Electrical and Structural Systems, Traffic Carrying Capacity, and Civil Engineering
for the Public Works site and for the Administration Building, Buzzard Park, Bus Barn/Fleet Main-
tenance and the Greenhouse.
1. Electrical Systems Narrative: AEC Architectural Engineering Consultants, Inc. prepared
the following electrical narrative for the existing buildings.
• Overhead pole utility power is routed around the north and west portions of the property.
The power poles and utility transformers are located up the mountainside. The electric
services to the existing buildings are adequate. It is recommended to set utility trans-
formers closer to the buildings they serve to reduce voltage drop and provide better utility
access to transformers for maintenance and replacement in case of emergency.
• Internal building electrical distribution is adequate throughout the Administration and
Maintenance buildings. Any opportunity to rework the existing incoming distribution and
replace some of the power distribution panels within the Maintenance Building should be
pursued. Emergency Power Distribution is limited to a generator dedicated to the Fleet
Fuel Pumps.
• Interior lighting at both buildings is primarily fluorescent lights with retrofit LED lamping.
At the Bus Barn/Fleet Maintenance Building new LED lighting with motion controls have
been installed. Lighting throughout the facilities is adequate but should be improved for
better operational illumination per Staff interviews. Lighting Controls are primarily on/off
switches with some motion control.
• Exterior lighting at both buildings is primarily wall and pole mounted fixtures with retrofit
LED lamping. These fixtures are not cut-off type and are not considered Dark Sky compli-
ant. Lighting controls are traditional photocell and timeclock controls.
2. Mechanical Systems Narrative: Rader Engineering & Comfort Systems, Inc. prepared the
following mechanical narrative for the existing buildings
• Gas, Sewer, Domestic Water and Fire Protection systems and capacities have been
observed and reported as being adequate for current uses. This information has been
gathered to be used by Utility Companies and/or Civil Engineers for site utility capacity
evaluations.
• The available Gas Service includes capacity for a 23,000 CFM Make-Up Air Unit for the
Paint Booth that has been designed but not installed.
3. Structural Systems Narrative: Martin/Martin Consulting Engineers, Inc. prepared the fol-
lowing structural narrative for the existing buildings
• Administration Building: Constructed in 1978 with light frame timber and a 1997 office
and file storage addition. Some roof leaks have occurred in the past with no structural
damage. The structure remains useable and serviceable though additions or expansions
would likely cause significant Building and Energy Code upgrades.
• Bus Barn/Fleet Maintenance Building: Constructed in 1978 as a pre-engineered met-
al building with 1996 and 2002 additions, it appears to be code compliant construction.
While there are minor deficiencies that can be corrected with a few steel cross braces,
this structure is at its’ capacity for gravity and wind loads, not rendering the structure to
significant additions without systemic steel reinforcements. Additionally there are visible
areas of vertical concrete cracks and various areas throughout of cracked slabs-on-grade.
Otherwise the building remains useable and serviceable for the operations and functions
intended.
• Greenhouse: This structure was erected in 2009 with steel frame structure and strip con-
crete footings. This structure will be dismantled and relocated on-site as the next phase
of construction begins. This structure continues to be adequate for the seasonal opera-
tions for which it was intended.
4. Civil Grading & Drainage: Martin/Martin Consulting Engineers, Inc. prepared the following
grading and drainage narrative for the existing and proposed structures based on the Prelim-
inary Master Plan Update Program and Work Product and including addressing the following
Site Development issues and benefits:
• A Concept Plan for South Frontage Road widening of the East Bound existing Left Turn
Lane at the intersection of Vail Valley Drive has been prepared based on the McDowell
Engineering, LLC Preliminary Traffic Analysis Report.
• Interior Roadways & Circulation from the point of arrival on-site and in and around existing
and proposed structures along with circuitous Snow Storage Roadway. Drive lane widths
and turning radii have been determined to accommodate the necessary Bus, Truck and
Equipment along with access to all Operations areas.
• Truck & Vehicle Turning Radii verification for vehicles and equipment turning in and out of
existing Bus Barn/Fleet Maintenance Building and the proposed Streets/Parks Building.
• The Shoring Wall Design proposed at the north side of the Bus Barn/Fleet Maintenance
Buildings creates additional development area as well as Cold Storage and other struc-
tures to fulfill the Master Plan Update Programming for Public Works and other Depart-
ments.
July 2, 2019 - Page 114 of 173
PUBLIC WORKS MASTER PLAN
• Additional height of the Shoring Walls may be required to address Debris Flow Capacity
and Rock Fall Protection based on the HP Kumar Geologic Hazards Review.
• The Debris Flow Sediment Capture Basin Capacity has been addressed at the west end
of the proposed Streets/Parks Building and east of the Snow Storage Roadway.
• A Driving Ramp up to future Structured Parking above the Streets/Parks Building Cold
Storage and covered vehicle maneuvering area has been developed to arrive at the
north side of the proposed Streets/Parks Building.
• The Snow Storage Area increase appears to be limited to about 5,000 Cubic Yards at
this time due to slopes stability and cost of deep retaining walls; this will continue to be
pursued with other solutions.
5. Traffic Engineering Narrative: McDowell Consulting Engineers
• McDowell Engineering has performed a Traffic Study at the site to determine the capaci-
ty of the existing access. Depending on the amount of anticipated increased use, access
improvements will likely be required which may include a left turn lane from the frontage
road and an increased access tunnel if the site is fully built out with all of the potential
housing.
July 2, 2019 - Page 115 of 173
PUBLIC WORKS MASTER PLAN
1994 Master Plan Recommendations
3.3 1994 MASTER PLAN RECOMMENDATIONS
STREETS &
R
O
A
D
S
ENCLOSED
S
T
O
R
.
COVERED S
T
O
R
A
G
E
IMPOUND
LOT HOUSING
RETAINING
WALL
STREETS & ROADS ENCLOSED STORAGE
COVERED STORAGE
STREETS & ROADS ENCLOSED STORAGE
VIEW LOOKING WEST
VIEW LOOKING EAST
BUILDING ADDITIONS
EXISTI
N
G
B
U
I
L
D
I
N
G
S
STREETS & RO
A
D
S
FLEET MAINT.
TRANSPORTAT
I
O
N
ADMIN.
BUILDI
N
G
A
D
D
I
T
I
O
N
S
BUILDING ADDITIONS
July 2, 2019 - Page 116 of 173
PUBLIC WORKS MASTER PLAN
1994 Master Plan Implementation
3.4 1994 MASTER PLAN IMPLEMENTATION
1. Buzzard Park 24 unit housing structure
2. Admin building renovatIon and addition
3. Fueling area
4. Bus wash, crew area & offices
5. Fleet maintenance addition which included welding
shop, chassis wash, body shop, paint booth
6. Fleet maintenance addition
7. Green house
1997: ADDITIONS AND NEW CONSTRUCTION
2002: ADDITION
2009: GREEN HOUSE
1
2
3
4
56
7
The 1994 Master Plan proposed building
a retaining wall to the west carving into the hillside
to create more usable site area (2.5 additional
acres) and construct a Streets & Roads heated
storage building and covered storage- none of
which was built.
July 2, 2019 - Page 117 of 173
PUBLIC WORKS MASTER PLAN
3.3 Streets Vehicle & Equipment Chart
VEHICLE & EQUIPMENT REQUIRED AREAS ONLY. ADDITIONAL BUILDING
CIRCULATION, SUPPORT SPACES, AND PARKS DEPT. NOT INCLUDED.
PROGRAM AREA DIMENSIONS AREA CIRCULATION
DIMEMSIONS
FOOTPRINT
AREA QUANTITY TOTAL
NEEDED
STREETS EQUIPMENT Length Width SQUARE FT Length Width SQUARE FT AREA (SF)
A Haul Truck 53 11 583 58 16 928 3 2784
B Plow Trucks 33 11 363 38 16 608 8 4864
C Loaders 30 13 390 35 18 630 7 4410
D Motor Grader 42 14 588 47 19 893 1 893
E Sweepers 26 11 286 31 16 496 2 992
F Trackless Toolcat 20 7 140 25 12 300 3 900
G Pickup trucks 25 8 200 30 13 390 2 780
H Mongoose 25 8 200 30 13 390 1 390
I Smooth Drum Roller 15 6 90 20 11 220 1 220
J Air Compressor 12 6 72 17 11 187 1 187
K Polaris 12 6 72 17 11 187 1 187
L Duramax 25 6 150 30 11 330 1 330
M Snow Blow Attacher 11 9 99 16 14 224 3 672
N Misc. Equipment 8 10 80 13 15 195 1 195
O Paint Striper 8 10 80 13 15 195 1 195
P Pressure Washer 8 10 80 13 15 195 1 195
Q Pumps 8 10 80 13 15 195 1 195
38 18,389 SF
3.5 STREETS VEHICLE & EQUIPMENT CHART
July 2, 2019 - Page 118 of 173
PUBLIC WORKS MASTER PLAN
1 2 3 4 5 6 7 8
ABC
D
E
F
G
H
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3.6 STREETS GROUND FLOOR VEHICLE PLAN
STREETS
1
2
3
4
1. LANDSCAPE
2. LANDSCAPE OFFICE
3. MOWERS
4. STREETS OFFICES
July 2, 2019 - Page 119 of 173
PUBLIC WORKS MASTER PLAN
4.0 Considerations for Streets, Housing, and Solar
4.1 Solar Oportunities
4.2 Streets option A & Orientation Photos
4.3 Streets option B & Orientation Photos
4.4 Streets option C Phase-1 & Orientation Photos
4.5 Streets option C Phase-2/3 & Orientation Photos
4.6 Streets option D Phase-1 & Orientation Photos
4.7 Streets option D Phase-2/3 & Orientation Photos
4.8 Public Works and Housing Site Plan
4.9 Scalable Housing I-70 Berm A & Orientation Photos
4.10 Housing I-70 Berm A, Typical Floor Plans
4.11 Scalable Housing I-70 Berm B & Orientation Photos
4.12 Housing I-70 Berm B, Typical Floor Plans
4.13 Housing, Buzzard Park Expansion Phase-1 & Orientation Photos
4.14 Housing, Buzzard Park Expansion Phase-2 & Orientation Photos
4.15 Housing, Multi-Unit Building Phase-1 & Orientation Photos
4.16 Housing, Multi-Unit Building Phase-2 & Orientation Photos
4.17 Site Access Plan and Photos
July 2, 2019 - Page 120 of 173
PUBLIC WORKS MASTER PLAN 4.1 SOLAR OPPORTUNITIES
UTILITY GRADE SOLAR LOW SLOPE “FLAT” ROOF SOLAR ARRAY
ON-GRADE SOLAR WEST: 1.75 ACRES (76,000 SF)
ON-GRADE SOLAR CENTRAL: 0.8 ACRE (35,000 SF)
ON-GRADE SOLAR EAST: 2 ACRES (89,000 SF)
POTENTIAL ROOF-TOP SOLAR AREA: 2.78 ACRES (121,300 SF)
REMAINING PW FACILITIES 52,000 SF
ADMIN BLDG 1,700 SF
BUZZARD PARK 2,600 SF
FUTURE PW BUILDINGS 35,000 SF
FUTURE HOUSING 5,500-30,000 SF
The Use of renewable energies should be encouraged at the Public Works site.
1. Evaluate on-site verses off-site facilities and review the options of greenhouse gas reduction by comparing
both options regarding cost with pay-back periods or return on investments. Evaluate the benefits of on-site
consumption and in-grid production regarding resilient systems. Once paid off, on-site solar installation cost
benefits will increase over the extended life of the system and should be considered in the overall evaluation.
2. Extent of utility grade solar installation will be determined from a cost benefit analysis and feasibility of
placement on the hillside while being mindful of the impacts of solar panels on Wildlife Habitat.
3. On existing structures, cost benefit analysis should be done in conjunction with building upgrades to
determine the feasibility of adding Solar Panels to the existing roofs.
4. Provide electric vehicle charging sites at Public Works facilities and housing sites.
July 2, 2019 - Page 121 of 173
PUBLIC WORKS MASTER PLAN 4.2 STREETS BUILDING OPTION A
GREENHOUS
E
PLANNING CONSIDERATIONS
A. The building structure for Streets is at end of useful life.
B. The building does not meet current snow load.
C. The roof slopes back to where the infill would occur – see photo.
D. The roof currently has multiple ice damming locations.
E. The column grid spacing does not work well for present operation.
F. If infilled, there will not be adequate SQ FT for the needs of Streets.
G. Low existing roof height / limited overhead clearance.
H. Grades slope toward building on north side.
I. This is from the 1998 Master Plan.
EXISTING ACCESSORY BUILDINGS
EXISTING BUS GARAGE & MAINTENANCE
NEW STREETS BUILDING ADDITION
2-STORY SHIPPING/RECEIVING EXPANSION
12,900 SF NE
W
7,700 SF
20,600 SF TO
T
A
L
1,850 SF
EA FLOOR
July 2, 2019 - Page 122 of 173
PUBLIC WORKS MASTER PLAN 4.3 STREETS BUILDING OPTION B
20,600 SF
SOLAR ON R
O
O
F
1,850 SF
EA FLOOR
EVENT
STAGING
GREENHOUS
E
PLANNING CONSIDERATIONS
A. Back side of Streets building requires access lane to be maintained.
B. Cold Storage to the north does not function well due to the access aisle being maintained.
C. Allows for expansion from the current second floor over new low bay areas in Streets.
D. The north side will need to be regraded and drainage modified to allow for drive through bays.
E. As a new building addition- structural loading, grid spacing, and roof drainage will be designed
to satisfy future needs.
EXISTING ACCESSORY BUILDINGS
EXISTING BUS GARAGE & MAINTENANCE
NEW STREETS BUILDING ADDITION
2-STORY SHIPPING/RECEIVING EXPANSION
FACILITIES MAINTENANCE & STORAGE
20 FT HIGH SHORING WALL
RELOCATED CINDERS
IMPOUND LOT, BULK STORAGE, EVENT STAGING
IMPOUND
LOT
BULK
STORAGE
7,000 SF
July 2, 2019 - Page 123 of 173
PUBLIC WORKS MASTER PLAN
EXISTING ACCESSORY BUILDINGS
EXISTING BUS GARAGE & MAINTENANCE
RELOCATED GREENHOUSE
2-STORY SHIPPING/RECEIVING EXPANSION
20 FT. HIGH SHORING WALL
NEW STREETS BUILDING
RELOCATED CINDERS
4.4 PHASE-1 STREETS BUILDING- OPTION C
1,850 SF
EA FLOOR
23,175 SF
STREETS
PLANNING CONSIDERATIONS
A. Only minor grading would be required for this first phase.
B. This option could satisfy current needs allowing the next
phase to not occur for a while if necessary.
C. Greenhouse must be relocated.
D. Detached structure offers more design flexibility.
E. Detached structure allows for separate traffic patterns for
Streets and other site functions
July 2, 2019 - Page 124 of 173
PUBLIC WORKS MASTER PLAN 4.5 PHASE-2/3 STREETS BUILDING- OPTION C
HOUSING OP
T
I
O
N
A
B
O
V
E
PARKING LEV
E
L
23,175 SF
STREETS BE
L
O
W
SOLAR ON R
O
O
F
5,000 SF
9,750 SF
COLD STORA
G
E
B
E
L
O
W
PLANNING CONSIDERATIONS
A. Parking opportunites could provide up to 72 spaces.The design flexibility could allow for
more Solar / less parking depending on the need.
B. Separate area for Streets creates better traffic flow around buildings.
C. Additional Streets parking on west side of new building.
D. Opportunity for future administration building in the bridge between the buildings.
7,000 SF
EXISTING ACCESSORY BUILDINGS
EXISTING BUS GARAGE & MAINTENANCE
PHASE-1 WORK
FACILITIES MAINTENANCE & STORAGE
ADMIN OFFICES BRIDGE
IMPOUND LOT, BULK STORAGE, EVENT STAGING
20 FT. HIGH SHORING WALL
COVERED DRIVE, COLD STORAGE, FIRE, AND POLICE
WITH PARTIAL ROOF-TOP PARKING
PARKING RAMP
PARKING LOT ON GRADE
EVENT
STAGINGIMPOUND
LOT
BULK
STORAGE
July 2, 2019 - Page 125 of 173
PUBLIC WORKS MASTER PLAN 4.6 PHASE-1 STREETS BUILDING- OPTION D
23,175 SF
EXISTING ACCESSORY BUILDINGS
EXISTING BUS GARAGE & MAINTENANCE
2-STORY SHIPPING/RECEIVING EXPANSION
RELOCATED GREENHOUSE
RELOCATED CINDERS
1,850 SF
EA FLOOR
20 FT. HIGH SHORING WALL
NEW STREETS BUILDING
PARKING RAMP
PARKING LOT ON GRADE
PLANNING CONSIDERATIONS
A. There is a substantial upfront cost without certainty that the balance would be built out.
B. In order to access parking, the ramp would need to be built in Phase-1 or upfront costs for
the structure and waterproofing are spent with no initial benefit.
C. The first phase could park up to 80 cars on the new roof.
July 2, 2019 - Page 126 of 173
PUBLIC WORKS MASTER PLAN 4.7 PHASE-2/3 STREETS BUILDING- OPTION D
HOUSING OP
T
I
O
N
A
B
O
V
E
PARKING LEV
E
L
23,175 SF
BELOW
5,000 SF
7,000 SF
9,750 SF
COLD STORA
G
E
B
E
L
O
W
EXISTING ACCESSORY BUILDINGS
EXISTING BUS GARAGE & MAINTENANCE
PHASE-1 WORK
20 FT. HIGH SHORING WALL
IMPOUND LOT, BULK STORAGE, EVENT STAGING
COVERED DRIVE, COLD STORAGE, FIRE, AND POLICE
ADMIN OFFICES BRIDGE
FACILITIES MAINTENANCE & STORAGE
EVENT
STAGINGIMPOUND
LOT
BULK
STORAGE
With limited buildable land available, this option provides
opportunity for vertical expansion and future growth. The
full build out could eventually park up to 160 cars across the
entire new roof, which is likely more parking than is needed.
The structure could be designed for a future floor over the
roof-top parking which could be used for office expansion.
July 2, 2019 - Page 127 of 173
PUBLIC WORKS MASTER PLAN 4.8 PUBLIC WORKS AND HOUSING SITE PLAN
HOUSING SITE
HOUSING PLANNING CONSIDERATIONS
1. Evaluate Public Works housing needs and consider
potential involvement with Vail Local Housing Authority
and others for financing and partnership opportunities.
2. Housing expansion must not conflict or limit future long
range Public Works operations.
3. The first 24 housing units, built prior to underpass
modifications, will be TOV employees only due to safety
training and familiarity with the site and operations.
July 2, 2019 - Page 128 of 173
PUBLIC WORKS MASTER PLAN 4.9 PHASE-1 EMPLOYEE HOUSING I-70 BERM-A
EXISTING BUZZARD PARK HOUSING
EXISTING ADMIN
EXISTING BUS GARAGE & MAINTENANCE
PROPOSED EMPLOYEE HOUSING
PLANNING CONSIDERATIONS
A. Scalable 20 one-bedroom units in 5 elevated 2-story buildings
B. Four parking stalls on grade below each building
C. New housing buildings extend into interstate right-of-way and
would require CDOT approval.
D. Some parking along I-70 is eliminated.
E. Utility relocation required.
July 2, 2019 - Page 129 of 173
PUBLIC WORKS MASTER PLAN
N
0 3051020
4.10 PHASE-1 EMPLOYEE HOUSING I-70 BERM-A
July 2, 2019 - Page 130 of 173
PUBLIC WORKS MASTER PLAN 4.11 PHASE-1 EMPLOYEE HOUSING I-70 BERM-B
EXISTING BUZZARD PARK HOUSING
EXISTING ADMINISTRATION
EXISTING BUS GARAGE & MAINTENANCE
PROPOSED EMPLOYEE HOUSING
PLANNING CONSIDERATIONS
A. Scalable 24 one-bedroom units in 4 elevated 3-story buildings
B. Six parking stalls on grade below each building
C. New housing buildings constructed up to property line
D. Some parking along I-70 is eliminated
E. Utility relocation required.
F. Replacement parking proposed west of Admin building.
July 2, 2019 - Page 131 of 173
PUBLIC WORKS MASTER PLAN
N
0 3051020
4.12 PHASE-1 EMPLOYEE HOUSING I-70 BERM-B
July 2, 2019 - Page 132 of 173
PUBLIC WORKS MASTER PLAN 4.13 PHASE-1 EMPLOYEE HOUSING- BUZZARD EXPANSION
EXISTING BUZZARD PARK HOUSING
EXISTING ADMIN
EXISTING BUS GARAGE & MAINTENANCE
PROPOSED EMPLOYEE HOUSING
PLANNING CONSIDERATIONS
A. Six one-bedroom units and six studio units next to admin building.
B. Parking along I-70 is remains unaltered.
C. New parking proposed west of Admin building.
July 2, 2019 - Page 133 of 173
PUBLIC WORKS MASTER PLAN
PHASE-2
4.14 PHASE-2 EMPLOYEE HOUSING- BUZZARD EXPANSION
EXISTING BUZZARD PARK HOUSING
EXISTING ADMIN
EXISTING BUS GARAGE & MAINTENANCE
PROPOSED PHASE-2 EMPLOYEE HOUSING
PHASE-1 HOUSING EXPANSION
PLANNING CONSIDERATIONS
A. Six one-bedroom units and six studio units built in Phase-1.
B. 24 Units in Phase-2 constructed over parking lot.
C. Parking remains on-grade below Phase-2 building with another parking level underground.
July 2, 2019 - Page 134 of 173
PUBLIC WORKS MASTER PLAN 4.15 PHASE-1 BUZZARD PARK REPLACEMENT
40 UNITS
PROPOSED EMPLOYEE HOUSING PHASE-1
EXISTING BUZZARD PARK HOUSING
EXISTING BUS GARAGE & MAINTENANCE
PLANNING CONSIDERATIONS
A. Administration offices relocated and building demolished
A. 40 new units with parking below
B. Existing Buzzard Park building and parking lot remains
July 2, 2019 - Page 135 of 173
PUBLIC WORKS MASTER PLAN 4.16 PHASE-2 BUZZARD PARK REPLACEMENT
40 UNITS
80 UNITS
ELEVATED OVER
PARKING LOT WITH
SECOND PARKING
LEVEL UNDERGROUND
PROPOSED EMPLOYEE HOUSING PHASE-2
PHASE-1 EMPLOYEE HOUSING
EXISTING BUS GARAGE & MAINTENANCE
PLANNING CONSIDERATIONS
A. 40 new units with parking below constructed in Phase-1.
B. Buzzard Park building demolished and Phase-2 building
constructed with 80 housing units with a net gain of 56 units.
C. Parking remains on-grade below Phase-2 building with with two
levels of parking below.
D. A joint-use community space connects between buildings.
July 2, 2019 - Page 136 of 173
PUBLIC WORKS MASTER PLAN 4.17 SITE ACCESS
FRONTAGE ROAD LOOKING EAST
GORE CREEK ON THE RIGHT
FRONTAGE ROAD INTERSECTION LOOKING WEST
UNDERPASS LOOKING SOUTH
SIDEWALK FROM PUBLIC WORKS SITE TO
BUS STOP ON THE RIGHT
UNDERPASS APPROACH LOOKING NORTH
GORE CR
E
E
K
EXISTING BUS STOP
POTENTIAL TURN-LANE
POTENTIAL ON-SITE BUS STOP TURN-AROUND
FUTURE UNDERPASS WORK/BRIDGE EXPANSION
The underpass will sufficiently handle traffic related to proposed
Public Works facility projects and its current housing. The
housing currently on site is all town owned and occupied by town
employees. Residents and employees at the site undergo a safety
program for passage through the underpass.
Recognizing that access to the site presents limitations, the
following recommendations are proposed:
1. The underpass will need to be expanded if more than 24
housing units are added to the site.
2. The development of a frontage road turn lane and
consideration of a new bus stop and turn-around within the
Public Works site, are dependent upon future housing growth
and density. Turn lane requirements are established by CDOT.
July 2, 2019 - Page 137 of 173
PUBLIC WORKS MASTER PLAN
5.0 Master Plan Recommendations and Phasing
5.1 Proposed Master Plan Phasing
5.2 Proposed Phased Site Plan
5.3 Phase-1 Demo Plan
5.4 Phase-1 Plan & Model
5.5 Phase-2 Plan & Model
5.6 Phase-3 Plan & Model
5.7 Phase-3 Floor Plan
5.8 Phase-4 Plan & Model
5.9 Phase-5 40-unit Housing Plan
5.10 Phase-6 80-unit housing Plan
July 2, 2019 - Page 138 of 173
PUBLIC WORKS MASTER PLAN 5.1 PROPOSED OPTION C PHASING
5.1 Project Phasing of Recommended Option C
Phase 1: 2-4 years
Demolition of existing streets building.
Relocate the existing greenhouse.
Construct new approximate 24,000 sq ft stand along Streets Building.
Expand Shipping and receiving.
Construct new Solar panels on the roof of new streets building.
Regrade and construct new first phase of permanent North Shoring wall behind new
streets building.
Construct 12-24 scalable housing along the 1-70 berm.
Electric Utility upgrades for electric bus charging.
Phase 2: 3-5 years
Construct the balance of the permanent North Shoring wall.
Construct cold storage area behind the now new Streets Building with parking on the
roof.
Construct Ramp to access the new parking.
Expand snow storage area.
Construct first set of Utility Grade Solar.
Phase 3: 5-7 years
Construct new Facilities Maintenance Building along North Shoring wall
Construct new Administration as Bridge and Meeting Room between the two build-
ings.
Provide new rooftop Solar on Administration Bridge and Maintenance Building.
Construct second set of Utility Grade Solar.
Option for temporary housing or other temporary use in Administration Building until it
is torn down for new Housing.
Phase 4: 5-7 years
Upgrade Fleet Maintenance
Upgrade Transportation
Replace Roof on Fleet and Bus Barn to accept Solar Panel.
Construct Access improvement to site for additional housing
Phase 5: 10+ years
Demolish existing Administration Building.
Construct 40 new housing units in Administration Building Location with underground
parking.
Phase 6: 10+ years
Demolish existing Buzzard Park.
Construct 80 new housing units and community building at Buzzard Park Site.
July 2, 2019 - Page 139 of 173
PUBLIC WORKS MASTER PLAN
0 4010 20 50 100
5.2 PROPOSED PHASED SITE PLAN
SITE SECTION
EXISTING ACCESSORY BUILDINGS
EXISTING BUS GARAGE AND MAINTENANCE
REPLACEMENT HOUSING AND I-70 BERM HOUSING
STREETS BUILDING WITH SOLAR COLLECTORS ON ROOF & COLD STORAGE WITH PARKING ABOVE
ADMIN OFFICES BRIDGE AND SHIPPING/RECEIVING EXPANSION BELOW
FACILITIES MAINTENANCE & STORAGE
PARKING RAMP
PARKING LOT ON GRADE - 30 STALLS
SHORING WALL
CINDERS
IMPOUND LOT AND EVENT PARKING
GATE INTO PUBLIC WORKS
RELOCATED GREENHOUSE
EXPANDED SNOW STORAGE
UTILITY GRADE SOLAR
Recognizing the challenges of existing steep grades at the Public Works site,
construction on steep slopes and tall retaining wall heights should be avoided where
possible. As this is zoned General Use, Conditional use development standards will be
reviewed for each construction project to balance program needs with site conditions.
AVOID 40% GRADES WHERE POSSIBLE
July 2, 2019 - Page 140 of 173
PUBLIC WORKS MASTER PLAN 5.3 PHASE-1 DEMOLITION- OPTION C
EXISTING BUS GARAGE & MAINTENANCE
BUILDINGS TO BE DEMOLISHED
EXISTING GREENHOUSE TO BE RELOCATED
July 2, 2019 - Page 141 of 173
PUBLIC WORKS MASTER PLAN 5.4 PHASE-1 STREETS BUILDING-OPTION C
PHASE-1 WORK
EXISTING ACCESSORY BUILDINGS
EXISTING BUS GARAGE & MAINTENANCE
1,850 SF
EA FLOOR
23,175 SF
STREETS
NEW STREETS BUILDING WITH ROOFTOP SOLAR
2-STORY SHIPPING/RECEIVING EXPANSION
RELOCATED GREENHOUSE
RELOCATED CINDERS
20 FT. HIGH LIMITED PERMANENT SHORING WALL
• ELECTRIC UTILITY UPGRADE FOR ELECTRIC BUS CHARGING
July 2, 2019 - Page 142 of 173
PUBLIC WORKS MASTER PLAN 5.5 PHASE-2 STREETS BUILDING-OPTION C
23,175 SF
STREETS BE
L
O
W
SOLAR ON R
O
O
F
9,750 SF
COLD STORA
G
E
B
E
L
O
W
ACCESS DRI
V
E
B
E
L
O
W
EXISTING ACCESSORY BUILDINGS
EXISTING BUS GARAGE & MAINTENANCE
PHASE-1 WORK
COMPLETED 20 FT. HIGH PERMANENT SHORING WALL
COLD STORAGE WITH MEZZANINE & ROOFTOP PARKING
PARKING RAMP
PARKING LOT ON GRADE - 30 STALLS
IMPOUND LOT, BULK STORAGE, EVENT STAGING
EXPANDED SNOW STORAGE AREA
PHASE-2 WORK
• FIRST SET OF UTILITY GRADE SOLAR
POTENTIAL UTILITY
GRADE SOLAR AREA
30 STALLSJuly 2, 2019 - Page 143 of 173
PUBLIC WORKS MASTER PLAN 5.6 PHASE-3 STREETS BUILDING-OPTION C
7,000 SF
5,000 SF
EXISTING ACCESSORY BUILDINGS
EXISTING BUS GARAGE & MAINTENANCE
PHASE-1 AND 2 WORK
20 FT. HIGH PERMANENT SHORING WALL
PARKING LOT, IMPOUND, BULK STORAGE,
EVENT STAGING
FACILITIES MAINTENANCE & STORAGE
SECOND LEVEL BRIDGE / RELOCATED ADMIN. OFFICE
PHASE-3 WORK
• ROOFTOP SOLAR INSTALLED ON NEW ADMIN. ROOF
• ACCESS DRIVE REMAINS BELOW NEW ADMIN.
• SECOND SET OF UTILITY GRADE SOLAR
• OPTION FOR TEMPORARY HOUSING OR OTHER USE IN
ADMIN. BUILDING PRIOR TO REMOVAL FOR HOUSING
POTENTIAL UTILITY
GRADE SOLAR AREA
July 2, 2019 - Page 144 of 173
PUBLIC WORKS MASTER PLAN
1 2 3 4 5 6 7 8
A
B
C
D
E
F
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5.7 PHASE-3 FLOOR PLAN - OPTION C
STREETS
PARKING
RAMP
RELOCATED
GREENHOUSE
FACILITIES MAINTENANCE
AND STORAGE
1. COLD STORAGE
2. RECREATION DISTRICT
3. FIRE DEPT.
4. POLICE DEPT.
1 2 3 4
5. LANDSCAPE
6. LANDSCAPE OFFICE
7. MOWERS
8. STREETS OFFICES
9. SHIPPING/RECEIVING
5
6
7
8
9
July 2, 2019 - Page 145 of 173
PUBLIC WORKS MASTER PLAN 5.8 PHASE-4 STREETS BUILDING-OPTION C
EXISTING ACCESSORY BUILDINGS
EXISTING BUS GARAGE & MAINTENANCE
PHASE-1,2,3 WORK
20 FT. HIGH PERMANENT SHORING WALL
PARKING LOT, IMPOUND, BULK STORAGE,
EVENT STAGING
NEW ROOF AND ROOFTOP SOLAR- 61,000 SF
PHASE-4 WORK
• UPGRADE FLEET MAINTENANCE
• UPGRADE TRANSPORTATION
• CONSTRUCT ACCESS IMPROVEMENT TO SITE TO
ACCOMMODATE ADDITIONAL HOUSING DENSITY
July 2, 2019 - Page 146 of 173
PUBLIC WORKS MASTER PLAN
EXISTING BUZZARD PARK HOUSING
EXISTING BUS GARAGE & MAINTENANCE
PHASE-1 WORK (12-24 SCALABLE HOUSING UNITS
ALONG THE 1-70 BERM)
40 NEW HOUSING UNITS 0N ADMINISTRATION BUILDING
SITE WITH UNDERGROUND PARKING
PHASE-5 WORK
5.9 PHASE-5 40 UNIT HOUSING
July 2, 2019 - Page 147 of 173
PUBLIC WORKS MASTER PLAN 5.10 PHASE-6 80 UNIT HOUSING
EXISTING BUS GARAGE & MAINTENANCE
PHASE-1 WORK (12-24 SCALABLE HOUSING UNITS
ALONG THE 1-70 BERM AND 40 UNITS ON ADMIN SITE)
80 NEW HOUSING UNITS 0N BUZZARD PARK SITE WITH
SURFACE AND UNDERGROUND PARKING
PHASE-5 WORK
July 2, 2019 - Page 148 of 173
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: T he C O R E A ct - Spraddle Creek W ilderness A rea
P RE S E NT E R(S ): Mark Novak, F ire Chief, K ristin B ertuglia, Environmental S ustainability
Manager Paul Cada, W ildland F ire P rogram Manager
AC T IO N RE Q UE S T E D O F C O UNC I L: Discussion I tem.
B AC K G RO UND: S taff will present information regarding potential management impacts of the
proposed creation of the S praddle Creek W ilderness Area.
AT TAC H ME N TS:
Description
Core Act Memo
July 2, 2019 - Page 149 of 173
To: Town Council
From: Mark Novak - Fire Chief, Kristen Bertuglia – Environmental Sustainability Manager
Date: July 2, 2019
Subject: The Colorado Outdoor Recreation and Economy (CORE) Act-Proposed Spraddle
Creek Wilderness Area Addition
I. Purpose:
The purpose of this memo is to provide Council with information that will help inform
decision making regarding the CORE Act and specifically the proposed Spraddle Creek
Wilderness Area Addition.
II. Background
In January of 2019 Senator Bennet and Congressman Neguese introduced the CORE
Act. One component of this Act is the creation and/or expansion of a number of
wilderness areas. The proposed expansion of the Eagle Nest wilderness in the
Spraddle Creek area will create 8,362 acres of new wilderness immediately North of the
Town of Vail, East of the 700 Road (Red Sandstone/Piney Rd.) and West of Booth
Creek.
• Staff is supportive of the concept of Wilderness Areas, however, this designation
has many implications for the management of lands within designated wilderness
areas. These implications can be particularly impactful when a Wilderness Area
is immediately adjacent to a community.
III. Management Implications for the Town of Vail
The designation of the Spraddle Creek area as wilderness will prohibit or significantly
restrict the following activities:
1) The use of mechanical equipment (chainsaws, fire apparatus, etc.) for fire
suppression.
2) The use of aircraft for fire suppression (can be approved under certain
circumstances but requires a detailed approval process which will greatly delay
the use of these resources).
3) The use of mechanical equipment (including chainsaws) to conduct hazardous
fuels management projects.
4) The use of mechanical equipment (including chainsaws) to conduct wildlife
habitat improvement projects (e.g. bighorn sheep habitat restoration).
July 2, 2019 - Page 150 of 173
Town of Vail Page 2
5) The use of prescribed fire to conduct wildlife habitat improvement projects
(including bighorn sheep habitat restoration).
In many circumstances fires in a wilderness area (even if close to the community) will
be designated as a “managed use” or “managed for multiple objectives” fire (“let it
burn”). If suppression is authorized it generally requires the use of Minimum Impact
Suppression Techniques (MIST) which are often less effective than traditional
suppression techniques. This could result in a situation in which a fire close to the
Town of Vail would be allowed to burn. This type of fire management often results in
fires burning for weeks. Allowing a fire to burn adjacent to the community creates a
difficult public information situation and can have negative impacts on tourism.
It should be noted that the Wilderness Act and the CORE Act provide avenues to
implement otherwise prohibited fire suppression activities, but this process can result in
delays in fire suppression and there is no guarantee that approval for these activities will
be granted. In a similar manner there is a process to approve projects necessary for
the “control of fire, insects, and diseases”. Historically, there have been very few
wildfire mitigation projects using mechanical equipment in Wilderness Areas because of
the complexity of this approval process and the opposition of wilderness advocates.
In summary, the proposed Spraddle Creek Wilderness Area addition has the potential to
prohibit many management activities that have been high priorities for Town Council;
including habitat restoration, aggressive fire suppression, and wildfire mitigation
projects.
The boundary of any new wilderness should be a minimum of 1.5 miles from developed
areas. This distance is consistent with the Town of Vail designated Wildland Urban
Interface boundary and will allow for continued active management for both wildlife
benefit and community protection from the threat of wildland fire.
IV. Staff Recommendation
Should the Vail Town Council choose to sign a letter of support for the Core Act,
support for this Act may be unqualified, or, given the management concerns, qualified
with a request to modify the boundaries of the proposed Spraddle Creek Wilderness
Area, or eliminate it. Alternately, Council may wish to write a letter outlining concerns
regarding the Spraddle Creek Wilderness Area prior to further consideration of a
support letter for the Core Act.
July 2, 2019 - Page 151 of 173
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Vail L ocal L icensing (L iquor) Authority I nterviews
P RE S E NT E R(S ): Tammy Nagel, Town Clerk
AC T IO N RE Q UE S T E D O F C O UNC I L: Conduct interviews.
B AC K G RO UND: There are two vacancies on the Vail L ocal L icensing (L iquor) A uthority. The
term is two-years ending May 31, 2021. Duties of the five-member board include a review and
licensing of locations within the Town to sell alcoholic liquors and fermented malt beverages in
accordance with said Colorado Statutes, and for the local administration of the Colorado L iquor,
B eer Code, Special E vents P ermits and the Colorado L iquor Rules.
AT TAC H ME N TS:
Description
V L LA Memorandum
July 2, 2019 - Page 152 of 173
To: Mayor and Town Council
From: Tammy Nagel, Town Clerk
Date: July 2, 2019
Subject: Interview and appointments to Vail Local (Liquor) Licensing Authority (VLLA)
I. SUMMARY
The Town Council will have an opportunity to interview two applicants for two
vacancies on the Vail Local (Liquor) Licensing Authority (VLLA) during the July 2nd
afternoon meeting. The appointments are for two year terms, ending May 31, 2021
and will be made during the evening meeting.
II. BACKGROUND
There are five members appointed by Town Council to serve on the Vail Local (Liquor)
Licensing Authority. The VLLA is established pursuant to the provisions of Colorado
Revised Statutes section 12-46-103(4), section 12-47-103(9), and the Town Charter
section 8.6, and is a commission which oversees the licensing of locations within the
Town to sell alcoholic liquors and fermented malt beverages and for the local
administration of the Liquor Code of 2018 and the Fermented Malt Beverages Act in
accordance with said statutes. The VLLA meets the second Wednesday of each
month to consider new liquor licenses, renewals, transfers and special event liquor
permits.
Those serving must be citizens of the United States, qualified electors of the Town of
Vail, and have resided in the Town of Vail for not less than two years preceding
appointment, and shall have no direct financial interest in any license to sell alcoholic
beverages or any location having any such license. Meghan Del Sole and Bob
McKown have submitted letters of interest for serving on this board and both meet the
criteria outlined above. Current VLLA members are shown below; Bruno is term
limited.
The letters of interest are attached and the position vacancy was advertised with a
public notice in the Vail Daily and posted on the Town of Vail website the past couple
of weeks.
VLLA Board Members:
Name Term Expires
Luca Bruno 2019
Ross Cohen 2021
Bart Longworth 2019
July 2, 2019 - Page 153 of 173
Town of Vail Page 2
Kirk Hanson 2020
Mike Szmaida 2020
Proposed questions include:
Please describe what you think the role of the Vail Local (Liquor) Licensing
Authority includes and why you are interested?
Will your work schedule allow you to attend this meeting during the morning mid
week, 2nd Wednesday of each month?
Describe any experience you have serving on other boards?
Attachments
Letters of interest
July 2, 2019 - Page 154 of 173
From: Meghan Del Sole [mailto:meg@bluemoosepizza.com]
Sent: Wednesday, June 26, 2019 1:49 PM
To: Stephanie Bibbens
Subject: Re: Touching base re: Liquor Board
Hi Stephanie,
Here you go! Let me know if there is anything further you need from me at this time.
I began serving the summer after I moved to Colorado, in 2007. I have worked in the industry as a
server, bartender, manager, and now General Manager, overseeing both of the Blue Moose Pizza
locations. My duties for the past five years have also included Group & Event coordination, so I have the
experience of overseeing both onsite and off site events. I believe this gives me a general perspective of
liquor law enforcement; I have served, I currently oversee the service, and I manage events where
people are often coming and going from one licensed area to another (from rehearsal dinners to
Oktoberfest celebrations).
I’m coming up on my 12 year anniversary in Vail. I moved here, found a job I love, found friends who
have become family, and married a former Blue Moose cook – isn’t that just the way it goes in this
industry?! I have a deep love for the mountains, our community, and the F&B industry. Even during
crazy weeks when everyone is burnt out, the smile on my face isn’t fake. I thoroughly enjoy ensuring our
guests have an amazing experience, and that transcends my restaurants. I’m happy to help people find
their way through town, on mountain, or even in the grocery store.
I’m interested in this board because I love this community, I love the service industry, and well, I love
beer and wine! Additionally, I feel I have a unique perspective. Vail Blue Moose failed a sting in 2015,
and while I was not onsite at the time, I had first hand experience with the aftermath. The responsible
bartender was TiPS trained, but failed anyway. It gave us insight as to how we could better train our
staff, not relying on TiPS training alone, better monitor our alcohol service, and ultimately, be a more
responsible member of our local food and beverage community. I’m proud to report we have had no
issues since, and I look forward to making sure other establishments are able to follow suit.
Thanks,
Meghan Del Sole
General Manager
BLUE MOOSE PIZZA|VAIL VALLEY, COLORADO
BEAVER CREEK | (P) 970.845.8666 | 76 Avondale Ln, Beaver Creek, CO 81620
VAIL | (P) 970.476.8666 | 675 Lionshead Pl, Vail, CO 81657
(E) meg@bluemoosepizza.com
July 2, 2019 - Page 155 of 173
1
Tammy Nagel
From:Paul Snyder <pstent@yahoo.com>
Sent:Tuesday, June 4, 2019 2:33 PM
To:Tammy Nagel
To:
Town Clerk
Town of Vail.
From:
Robert A. McKown
This is my request for your consideration for my appointment to the Local Licensing Commision (liquor board)
Thank‐you very much.
Bob McKown
Sent from my iPad
July 2, 2019 - Page 156 of 173
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: J une 2019 Revenue Highlights
AT TAC H ME N TS:
Description
June 2019 Rev Update
July 2, 2019 - Page 157 of 173
TOWN OF VAIL
REVENUE UPDATE
July 2, 2019
Sales Tax
Upon receipt of all sales tax returns, May collections are estimated to be
$698,317 down 15.9% from last year and down 2.7% compared to budget. Year
to date collections of $14,463,098 are up 5.98% from prior year and up 3.61%
from budget. Inflation as measured by the consumer price index was up 1.8% for
May. The annual budget totals $27.1 million.
Real Estate Transfer Tax (RETT)
RETT collections through June 25 total $2,898,493 down 21.1% from this time
last year. 2018 was a record year, with annual collections totaling $7.6M, up 21%
from 2017. The annual 2019 RETT budget totals $6,300,000.
Construction Use Tax
Use Tax collections through June 25 total $1,696,577 compared to $1,096,088
from this time last year. The annual budget totals $2,220,000.
Summary
Across all funds, year-to-date total revenue of $39.2 million is up 2.4% from
amended budget and up 2.5% from prior year.
1
July 2, 2019 - Page 158 of 173
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: V L HA Meeting Results May 28, 2019
AT TAC H ME N TS:
Description
V L H A Meeting Results May 28, 2019
July 2, 2019 - Page 159 of 173
Vail Local Housing Authority Meeting Results
May 28, 2019
3:00 PM
Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
1. Call to Order
1.1. Call to Order
Lindstrom called the meeting to order at 3:09 p.m. All members are present along with
Ruther and Campbell from staff.
1.2. Swearing in VLHA Reappointment - James Wilkins
James Wilkins was sworn in by Town Clerk, Tammy Nagel. His term will expire May 31,
2024.
2. Citizen Participation
2.1. Citizen Participation
There was none.
3. Approval of Minutes
VLHA May 14, 2019 Meeting Results
McDougall motioned to approve the meeting results as presented.
MOTION: McDougall SECOND: Morales VOTE: 5-0 Approved
4. Main Agenda
4.1. Economic Value of Resident-Occupied, Deed-Restricted in the Town of Vail Report –
Progress Update
Presenter: Andrew Knudtsen, EPS Principal and David Schwartz, EPS
Presenters are Andrew Knudtsen and Julia Jones from EPS. Julia, David Schwartz and
Andrew are the team working on the Economic Value report update.
Themes EPS is focusing on are job creation, community, quality of life and parking. To
measure the economic impact on housing EPS is reviewing the following as show on slide 3
of the presentation.
• local business cost structures
• local business revenues
• commuting
• worker spending
• fiscal revenues to the Town
• environment
• community engagement
• investments in local parking
solutions
July 2, 2019 - Page 160 of 173
Metric Slides:
1. Business Cost Structures
2. Business Revenues
3. Commuting
4. Worker Spending
5. Sales Tax Revenues
6. Environment
7. Community Engagement
8. Parking Solutions
EPS went through the slides for each item above explaining the data used and results. The
Board and EPS discussed modifications for the final report. Employers interviewed were
some smaller businesses, large business interviewed were ERWSD, Vail Health and Fire
District. They were unsuccessful reaching anyone at Vail Resorts.
The Board feels it is a lot of data. They suggested adding a summary of numbers and then
explain the how and where numbers come from.
Wilkins departed meeting at 4:20pm.
Next steps:
EPS will add more specificity to the report and include appendices. Final draft edits are
welcomed.
EPS will attend the June 11 VLHA meeting via video conference.
4.2 Deed Restriction Occupant, Leasing Terms
Presenter: George Ruther, Housing Director
Ruther discussed a current Vail InDEED offer and is asking for the VLHA’s
recommendation to allow the Vail InDEED purchase for a deed restriction on 2111 N.
Frontage Rd W . Unit A10 which has an existing lease on the property. The purchase
of the property comes with a current lease. American Civil Contractors from Denver is
the current tenant. While the contractor is not an Eagle County business their
employees are being housed to do work in Eagle County. The lease is for 6 months.
Question is can the purchaser continue with the purchase? Another option would be
American Civil Contractors could register as a business in Town of Vail / Eagle
County. The tenant, the business, doesn’t does not meet the term of a qualified
tenant.
VLHA recommends supporting moving forward with the deed restriction offer allowing
American Civil contractors until lease term is expired then the buyer will come into full
compliance.
Morales motioned to move forward for council decision.
MOTION: Morales SECOND: Meza VOTE: 4-0 Approved
4.3. Housing Survey Status Update
Presenter: George Ruther, Housing Director
Ruther gave update on the survey. Currently there are over 600 online results. It
remains open until Friday May 31. Monday the phone survey begins for 3 days.
5. Matters from the Chairman and Authority Members
5.1. Matters from the Chairman and Authority Members
Presenter: Steve Lindstrom, Chairman
July 2, 2019 - Page 161 of 173
There was no information update.
6. Executive Session
6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase,
acquisition, lease, transfer, or sale of property interests and to determine positions,
develop a strategy and instruct negotiators, regarding: one submitted Vail InDEED
application and program details.
Presenter: Lynne Campbell, Housing Coordinator
Morales motioned to enter executive session per C.R.S. §24-6-402(4)(a)(e).
MOTION: Morales SECOND: Meza VOTE: 4-0 Approved
Morales motioned to exit executive session and reenter the regular meeting.
MOTION: Morales SECOND: McDougall VOTE: 4-0 Approved
Morales left the meeting at 5:00PM
7. Any Action as a Result of Executive Session
Meza recommended staff move forward with Vail InDEED offer as discussed.
MOTION: Meza SECOND: McDougall VOTE: 3-0 Approved
Ruther reminded VLHA the board updates will be presented to the Council on June 4,
2019. Year to date and program aggregate of Vail InDEED will be presented.
8. Adjournment
8.1. Adjournment at 5:00 PM (estimate)
McDougall made a motion to adjourn the meeting at 5:05PM
MOTION: McDougall SECOND: Meza VOTE: 3-0 Approved
9. Future Agenda Items
9.1.
• Housing Data
• Housing Sites
• West Vail Master Plan
• Discussion Civic Area Plan
10. Next Meeting Date
10.1. Next Meeting Date June 11, 2019
Meeting agendas and materials can be accessed prior to meeting day on the Town of
Vail website www.vailgov.com. All housing authority meetings are open to the public.
Times and order of agenda are approximate, subject to change, and cannot be relied
upon to determine at what time the Vail Local Housing Authority will discuss an item.
Please call (970) 479-2150 for additional information. Please call 711 for sign language
interpretation 48 hours prior to meeting time.
Housing Department
July 2, 2019 - Page 162 of 173
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: V L HA J une 11, 2019 Meeting Cancelled
July 2, 2019 - Page 163 of 173
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: May 2019 S ales Tax
AT TAC H ME N TS:
Description
May 2019 Sales Tax
July 2, 2019 - Page 164 of 173
MEMORANDUM
July 2, 2019
To: Vail Town Council
Kathleen Halloran
From: Alex Jakubiec
Re: May 2019 Sales Tax
Vail will collect an estimated $35,780 in additional May sales tax to bring
collections up to $698,317. May will be down 15.9% or $131,876 from May
2018 and down 2.7% or $19,303 from budget.
Year to date will be up 6.0% or $815,585 from 2018 and up 3.6% or $503,358
from budget.
July 2, 2019 - Page 165 of 173
2019 2019 YTD Budget % change % change 2014 20152016 2017 2018 BudgetCollectionsVariance from 2018 from BudgetJanuary 3,483,245$ 3,696,798$ 3,738,824$ 3,725,212$ 3,597,610$ 3,858,900$ 4,067,130$ 208,230$ 13.05% 5.40%February 3,477,419 3,593,947 3,746,055 3,692,592 3,818,356 3,872,440 4,121,173 248,733 7.93% 6.42%March 3,788,185 4,053,961 4,225,921 3,642,407 4,167,880 4,197,400 4,217,309 19,909 1.19% 0.47%April 1,280,641 1,370,929 1,089,749 1,386,780 1,233,474 1,313,380 1,359,169 45,789 10.19% 3.49%May 607,729 584,454 654,462 659,475 830,193 717,620 698,317 (19,303) -15.88% -2.69%YTD Total12,637,219$ 13,300,089$ 13,455,011$ 13,106,466$ 13,647,513$ 13,959,740$ 14,463,098$ 503,358$ 5.98% 3.61%June 1,153,247 1,242,400 1,318,092 1,389,982 1,648,443 1,462,320 - - - - July 1,829,102 1,937,989 2,053,773 2,215,649 2,412,425 2,274,720 - - - - August 1,674,813 1,702,579 1,849,815 1,863,949 2,195,175 2,003,920 - - - - September 1,054,015 1,240,277 1,349,929 1,385,462 1,540,490 1,462,320 - - - - October 752,295 835,649 906,385 936,954 1,106,596 947,800 - - - - November 962,344 997,100 989,320 997,716 1,264,600 1,042,580 - - - - December 3,818,096 3,885,849 3,840,919 3,695,305 4,070,870 3,926,600 - - - - Total23,881,131$ 25,141,932$ 25,763,244$ 25,591,483$ 27,886,112$ 27,080,000$ Actual CollectionsTOWN OF VAILSALES TAX2019 Budget Comparison $500,000 $550,000 $600,000 $650,000 $700,000 $750,000 $800,000 $850,0002014 2015 2016 2017 2018 2019May Sales Tax Collections by YearJuly 2, 2019 - Page 166 of 173
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: A pril 2019 Vail B usiness Review
AT TAC H ME N TS:
Description
April 2019 Vail Business Review
July 2, 2019 - Page 167 of 173
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July 2, 2019 - Page 168 of 173
TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW
AprilAprilAprilApril
Sales Tax Newsletter
April 2019 Sales TaxApril 2019 Sales TaxApril 2019 Sales TaxApril 2019 Sales Tax
AprilAprilApril
2018 2019 %
Collections Collections Change
VAIL VILLAGE
Retail 164,735 225,243 36.73 %
Lodging 146,009 166,177 13.81 %
F & B 206,603 228,325 10.51 %
Other 5,145 5,939 15.43 %
Total 522,493 625,685 19.75 %
LIONSHEAD
Retail 52,568 73,221 39.29 %
Lodging 98,914 103,834 4.97 %
F & B 37,205 55,019 47.88 %
Other 509 1,326 160.55 %
Total 189,196 233,399 23.36 %
CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL
Retail 107,354 124,719 16.18 %
Lodging 44,258 47,416 7.13 %
F & B 56,059 50,291 -10.29 %
Other 5,204 3,533 -32.11 %
Total 212,874 225,960 6.15 %
OUT OF TOWN
Retail 162,219 128,349 -20.88 %
Lodging 4,073 4,103 0.73 %
F & B 612 548 -10.41 %
Utilities & Other 142,249 141,125 -0.79 %
Total 309,153 274,125 -11.33 %
6/26/2019 9:04:41 AM Page 1 of 2
July 2, 2019 - Page 169 of 173
TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW
AprilAprilAprilApril
Sales Tax Newsletter
April 2019 Sales TaxApril 2019 Sales TaxApril 2019 Sales TaxApril 2019 Sales Tax
TOTALTOTALTOTALTOTAL
AprilAprilApril
2018 2019 %
Collections Collections Change
Retail 486,876 551,532 13.28 %
Lodging And Property Mgmt 293,254 321,530 9.64 %
Food and Beverage 300,479 334,183 11.22 %
Other 153,107 151,923 -0.77 %
Total 1,233,717 1,359,169 10.17 %
RETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARY
AprilAprilApril
2018 2019 %
Collections Collections Change
RETAIL-FOOD 94,692 109,261 15.38 %
RETAIL-LIQUOR 27,927 31,862 14.09 %
RETAIL-APPAREL 66,134 85,124 28.71 %
RETAIL-SPORT 110,201 146,634 33.06 %
RETAIL-JEWELRY 8,615 12,347 43.32 %
RETAIL-GIFT 1,768 2,619 48.09 %
RETAIL-GALLERY 1,598 428 -73.24 %
RETAIL-OTHER 175,896 162,410 -7.67 %
RETAIL-HOME OCCUPATION 44 849 1,834.14 %
Total 486,876 551,532 13.28 %
6/26/2019 9:04:41 AM Page 2 of 2
July 2, 2019 - Page 170 of 173
TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW
Ski SeasonSki SeasonSki SeasonSki Season
Sales Tax Newsletter
Ski Season 2018/2019 Sales TaxSki Season 2018/2019 Sales TaxSki Season 2018/2019 Sales TaxSki Season 2018/2019 Sales Tax
Ski SeasonSki SeasonSki Season
2017/2018 2018/2019 %
Collections Collections Change
VAIL VILLAGE
Retail 2,658,464 2,808,091 5.63 %
Lodging 3,409,513 3,541,994 3.89 %
F & B 2,797,406 2,961,540 5.87 %
Other 142,294 142,681 0.27 %
Total 9,007,677 9,454,306 4.96 %
LIONSHEAD
Retail 1,045,225 1,186,964 13.56 %
Lodging 2,363,036 2,518,914 6.60 %
F & B 672,003 758,591 12.88 %
Other 24,658 19,849 -19.50 %
Total 4,104,924 4,484,318 9.24 %
CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL
Retail 1,158,419 1,216,224 4.99 %
Lodging 864,829 1,301,338 50.47 %
F & B 383,747 437,756 14.07 %
Other 43,559 45,766 5.07 %
Total 2,450,554 3,001,084 22.47 %
OUT OF TOWN
Retail 862,766 1,122,869 30.15 %
Lodging 205,672 38,563 -81.25 %
F & B 7,406 8,118 9.62 %
Utilities & Other 905,078 996,244 10.07 %
Total 1,980,922 2,165,794 9.33 %
6/26/2019 9:18:30 AM Page 1 of 2
July 2, 2019 - Page 171 of 173
TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW
Ski SeasonSki SeasonSki SeasonSki Season
Sales Tax Newsletter
Ski Season 2018/2019 Sales TaxSki Season 2018/2019 Sales TaxSki Season 2018/2019 Sales TaxSki Season 2018/2019 Sales Tax
TOTALTOTALTOTALTOTAL
Ski SeasonSki SeasonSki Season
2017/2018 2018/2019 %
Collections Collections Change
Retail 5,724,875 6,334,147 10.64 %
Lodging And Property Mgmt 6,843,050 7,400,809 8.15 %
Food and Beverage 3,860,563 4,166,005 7.91 %
Other 1,115,589 1,204,539 7.97 %
Total 17,544,077 19,105,501 8.90 %
RETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARY
Ski SeasonSki SeasonSki Season
2017/2018 2018/2019 %
Collections Collections Change
RETAIL-FOOD 919,444 981,679 6.77 %
RETAIL-LIQUOR 333,119 341,101 2.40 %
RETAIL-APPAREL 968,955 1,010,328 4.27 %
RETAIL-SPORT 2,119,165 2,355,881 11.17 %
RETAIL-JEWELRY 132,904 139,742 5.14 %
RETAIL-GIFT 30,694 36,662 19.44 %
RETAIL-GALLERY 15,037 31,884 112.04 %
RETAIL-OTHER 1,204,992 1,431,598 18.81 %
RETAIL-HOME OCCUPATION 564 5,271 834.29 %
Total 5,724,875 6,334,147 10.64 %
6/26/2019 9:18:30 AM Page 2 of 2
July 2, 2019 - Page 172 of 173
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Executive Session pursuant to C R S 24-6-402(4)(a)(b) and (e) to discuss the
potential purchase of real estate, to develop a strategy and instruct negotiators and to receive legal
advice on specific legal questions, regarding the acquisition of 3785 L upine Drive and Town
solicitation regulations.
P RE S E NT E R(S ): Matt Mire, Town Attorney
July 2, 2019 - Page 173 of 173