HomeMy WebLinkAbout2019-04-22 PEC
TO:Planning and Environmental Commission
FROM:Community Development Department
DATE:April 22, 2019
SUBJECT:A request for review of Minor Subdivision, pursuant to Section 13-4, Minor
Subdivisions, Vail Town Code, to allow for removal of the platted building
envelopes, located at 694/696 and 670 Forest Road /Lots 7 and 8, Block 1, Vail
Village Filing 6, and setting forth details in regard thereto. (PEC19-0009)
Applicant: LSC 27, LLC and Frances Biszantz, represented by Mauriello
Planning Group
Planner: Jonathan Spence
I.SUMMARY
The applicants,LSC 27, LLC and Frances Biszantz, represented by Mauriello Planning
Group,arerequesting the review of Minor Subdivision, pursuant to Section 13-4, Minor
Subdivisions, Vail Town Code, to allow for removal of the platted building envelopes,
located at 694/696 and 670 Forest Road /Lots 7 and 8, Block 1, Vail Village Filing 6.
Based upon staff’s review of the criteria outlined in Section VIIof this memorandum and
the evidence and testimony presented, the Community Development Department
recommends approvalof this application, subject to the findings in Section VIII of this
memorandum.
II.DESCRIPTION OF REQUEST
The applicants, LSC 27, LLC and Frances Biszantz, represented by Mauriello Planning
Group, are requesting the review of Minor Subdivision, pursuant to Section 13-4, Minor
Subdivisions, Vail Town Code, to allow for removal of the platted building envelopes,
located at 694/696 and 670 Forest Road.
The graphic below showsthe existing properties with their corresponding building
envelopes, established in 1997. Please see the background section for additional
details on the lot configurations and building envelopes.
III.BACKGROUND
The subject properties were originally platted in 1964 while under Eagle County
jurisdiction. The properties were annexed into the Town of Vail in 1966via Court Order
resulting from the original Town of Vail election.
A duplex residence was constructed on Lot 8 (694/696 Forest Road) in 1978 with a
major remodel occurring in1987 and a residential addition in 1992.
Asingle-family residence was constructed on Lot 7 (670 Forest Road) in 1969 with a
garage being added to the residence in 1980. A major remodel of the home occurred in
1996.
In the fall of 1996, an application for aminor subdivision of Lot 7 and Lot 8,which were
at the time under common ownership,was receivedto adjustthe common lot lineto
allow for additional GRFA for Lot 8.At the time,the planning staff felt that the inclusion
of building envelopes was necessary to preserve the existing development pattern in
the area. This recognized development pattern was for homes to be located near the
front setback along the south side of Forest Road. The applicant’s were receptive to the
placement of the building envelope on Lot 7 (eastern lot) but were not interested in the
imposition of a building envelope on Lot 8. The requirement for building envelopes
Town of VailPage 2
resulted in a staff recommendation of denial when the item was heard on December 16,
1996. At this meeting, the PEC members were receptive to staff’s approach, resulting in
the applicant requesting a tabling to the January 13, 1997 meeting. Prior to this meeting
the applicant agreed to the building envelopes and the application was subsequently
th
approved at the January 13meeting.
The Vail Town Code (Code) did not require building envelopes at that time, nor today, to
prohibit construction on steep slopes in the Primary Secondary (PS) Zone District.
Although building envelopes are a legitimate tool for restricting development in sensitive
areas, particularly withinnew subdivisions (Spraddle Creek), to utilize them piecemeal
within an existing subdivision that creates inequities between lots appears both
unnecessary and inconsistent with code.
A vicinity map (Attachment A), applicants narrative (Attachment B), letter of support
from adjacent neighbor( Attachment C), Proposed Final Plat (Attachment D)and the
staff reports and minutes from the December 16, 1996 and January 13, 1997 PEC
meetings (Attachment E) are attached for review.
IV.APPLICABLE PLANNING DOCUMENTS
Staff finds the following provisions of the Vail Town Code relevant to the review of this
proposal:
Title 12 –Zoning Regulations, Vail Town Code
Chapter 6, Article D. Two Family Primary / Secondary Residential (PS) District (in part)
12-6D-1: PURPOSE:
The two-family primary/secondary residential district is intended to provide sites for
single-family residential uses or two-family residential uses in which one unit is a
larger primary residence and the second unit is a smaller caretaker apartment,
together with such public facilities as may appropriately be located in the same zone
district. The two-family primary/secondary residential district is intended to ensure
adequate light, air, privacy and open space for each dwelling,commensurate with
single-family and two-family occupancy, and to maintain the desirable residential
qualities of such sites by establishing appropriate site development standards.
12-6D-2: PERMITTED USES:
The following uses shall be permitted:
Employeehousing units, as further regulated by chapter 13 of this title.
Single-family residential dwellings
Two-family residential dwellings
Town of VailPage 3
12-6D-5: LOT AREA AND SITE DIMENSIONS:
The minimum lot or site area shall be fifteen thousand (15,000) square feet of
buildable area, and each site shall have a minimum frontage of thirty feet (30’).
Each site shall be of a size and shape capable of enclosing a square area, eight feet
(80’) on each side, within its boundaries.
12-6D-6: SETBACKS:
In the primary/secondary residential district, the minimum front setback shall be
twenty feet (20’), the minimum side setback shall be fifteen feet (15’), and the
minimum rear setback shall be fifteen feet (15’).
12-6D-8: DENSITY CONTROL:
A.Dwelling Units: Not more than a total of two (2) dwelling units shall be
permitted on each site with only one dwelling unit permitted on existing lots
less than fourteen thousand (14,000) square feet.
1.Exception: Properties that meet all of the following three (3) conditions
shall be permitteda total of two (2) dwelling units on existing lots less
than fourteen thousand (14,000) square feet:
a.The property was annexed into the town of Vail with two (2)
existing dwelling units on a lot less than fourteen thousand
(14,000) square feet.
b.The property as of April 1, 2016, contained two (2) dwelling
units on a lot less than fourteen thousand (14,000) square feet.
c.At no time between the property’s annexation and April 1, 2016,
did the property contain less than two (2) dwelling units.
2.Discontinuanceof Exception: If at any time any property as described
above develops or redevelops with only one dwelling unit, this
exception for the allowance of two (2) units shall no longer be valid for
such property.
Title 13 –Subdivision Regulations, Vail Town Code
Chapter 1, General Provisions (in part)
13-1-2: PURPOSE:
A.Statutory Authority: The subdivision regulations contained in this title have
been prepared and enacted in accordance with Colorado Revised Statutes
Town of VailPage 4
title 31, article 23, for the purpose of promoting the health, safety and welfare
of the present and future inhabitants of the town.
B.Goals: To these ends, these regulations are intended to protect the
environment, to ensure efficient circulation, adequate improvements,
sufficient open space and in general, to assist the orderly, efficient and
integrated development of the town. These regulations also provide for the
proper arrangement of streets and ensure proper distribution of population.
The regulations also coordinate the need for public services with
governmental improvement programs. Standards for design and construction
of improvements are hereby set forth to ensure adequate and convenient
traffic circulation, utilities, emergency access, drainage, recreation and light
and air. Also intended is the improvement of land records and surveys, plans
and plats and to safeguard the interests of the public and subdivider and
provide consumer protection for the purchaser; and to regulate other matters
as the town planning and environmental commission and town council may
deem necessary in order to protect the best interests of the public.
C.Specific Purposes: These regulations are further intended to serve the
following specific purposes:
1.To inform each subdivider of the standards and criteria by which
development proposals will be evaluated, and to provide information as
to the type and extent of improvements required.
2.To provide for the subdivision of property in the future without conflict
with development on adjacent land.
3.To protect and conserve the value of land throughout the municipality
and the value of buildings and improvements on the land.
4.To ensure that subdivision of property is in compliance with the town’s
zoning ordinance, to achieve a harmonious, convenient, workable
relationship among land uses, consistent with town development
objectives.
5.To guide public and private policy and action in order to provide
adequate and efficient transportation, water, sewage, schools, parks,
playgrounds, recreation, and other public requirements and facilities
and generally to provide that public facilities will have sufficient
capacity to serve the proposed subdivision.
6.To provide for accurate legal descriptions of newly subdivided land and
to establish reasonable and desirable construction design standards
and procedures.
Town of VailPage 5
7.To prevent the pollution of air, streams and ponds, to assure adequacy
of drainage facilities, to safeguard the water table and to encourage
the wise use and management of natural resources throughout the
town in order to preserve the integrity, stability and beauty of the
community and the value of the land.
13-1-3: COMPLIANCE:
A.General Prohibition: It is unlawful for any person, business, or corporation to
violate any of the provisions of this chapter or to transfer, sell, lease or agree
to sell or lease, any lot, tract, parcel, site, separate interest (including a
leasehold interest), interest in common, condominium interest, timeshare
estate, fractional fee, or timeshare license, or any other division within a
subdivision within the town until such subdivision has been approved in
writing by the administrator, planning and environmental commission and/or
the council (whichever is applicable) and a plat thereof recorded in the office
of the Eagle County clerk and recorder; provided, however, that a written
agreement to sell or lease which is expressly conditioned upon full
compliance by the seller with the subdivision regulations of the town within a
specified period of time and which expressly recites the seller's failure to
satisfy such condition within such period of time shall terminate the
agreement and entitle the buyer to the prompt return of all consideration
heretofore paid by the buyer under such agreement, shall not constitute a
violation of this subsection.
B.Prohibitive Conveyance: No lot or parcel of land, nor any interest therein,
shall be transferred, conveyed, sold, subdivided or acquired either in whole or
in part, so as to create a new nonconforming lot, or to avoid or circumvent or
subvert any provision of this chapter.
C.Responsibility: The owner, developer, buyer, or seller shall be fully
responsible for all acts of agents or employees thereof that are committed in
violation of the terms of this chapter.
Chapter 2, Definitions (in part)
SUBDIVISION OR SUBDIVIDED LAND:
A.Meaning:
1.A tract of land which is divided into two (2) or more lots, tracts, parcels,
sites, separate interests (including leasehold interests), interests in
common, or other division for the purpose, whether immediate or
future, of transfer of ownership, or for building or other development, or
for street use by reference to such subdivision or recorded plat thereof;
or
Town of VailPage 6
2.A tract of land including land to be used for condominiums, timeshare
units, or fractional fee club units; or
3.A house, condominium, apartment or other dwelling unit which is
divided into two (2) or more separate interests through division of the
fee or title thereto, whether by conveyance, license, lease, contract for
sale or any other method of disposition.
B.Exceptions:Unless the method of land disposition is adopted for the purpose
of evading this definition, the term "subdivision" as defined herein shall not
apply to any of the following divisions of land or interests in land:
1.The division of land by order of any courtin this state or by operation of
law.
2.The division of land by a lien, mortgage, deed of trust or any other
security instrument.
3.The division of land by a security or unit of interest in any investment
trust regulated under the laws of this state or any other interest in an
investment entity.
4.The division of land which creates an interest or interests in oil, gas or
minerals which are now or hereafter severed from the surface
ownership of real property.
5.The division of land by the acquisition of an interest in land in the name
of a husband and wife or other persons in joint tenancy or as tenants in
common and any such interest shall be deemed for purposes of this
definition as only one interest; provided, however, that no agreement
exists, either recorded or unrecorded, between the cotenants allowing
for the use and occupancy of the property by one or more cotenants to
the exclusion of one or more cotenants during any period, whether
annually recurring or not if such agreement is in any way binding or
effective upon any assignee or future owner of a fractional fee interest
or if such agreement continues to be in any way binding or effective
upon any cotenant for the sale of any interest in the property.
6.The division of land by reason of the dissolution ofa joint venture or
business entity.
C.Compliance:No subdivision shall be approved which includes elements not in
conformance with the provisions of any applicable zoning ordinance or other
ordinance of the town or law or regulations of the state.
Town of VailPage 7
D.Major Subdivision:Any subdivision involving more than four (4) lots, or a
subdivision proposal without all lots having frontage on a public or approved
street, or with a request to extend municipal facilities in a significant manner,
or a proposal which would negatively affect the natural environment as
determined under section12-12-2, “Applicability”, of this code, or if the
proposal would adversely affect the development of the remainder of the
parcel or adjoining property.
E.Minor Subdivision:Any subdivisioncontaining not more than four (4) lots
fronting on an existing street, not involving any new street or road or the
extension of municipal facilities and not adversely affecting the development
of the remainder of the parcel or adjoining property.
F.Single-FamilySubdivision:A subdivision of an existing lot, which is
recognized by the town of Vail as a legally subdivided lot, and which shall
contain a single-family or two-family dwelling. Each such dwelling shall be
separated from any other dwelling by space on all sides. For zoning
purposes, the lots created by a single-family subdivision shall be treated as
one lot.
Chapter 3, Section 4, Commission Review of Application; Criteria and Necessary
Findings:
13-3-4:COMMISSION REVIEW OF APPLICATION; CRITERIA AND
NECESSARY FINDINGS
The planning and environmental commission shall conduct a public hearing on an
application for a preliminary plan for subdivision. The planning and environmental
commission shall consider the application, relevant additional materials, staff report
and recommendations as well as any other comments or public information given at
the hearing. The planning and environmental commission may discuss advisable
changes to the proposed subdivision with the applicant. The burden of proof shall
rest with the applicant to show that the application is in compliance with the intent
and purposes of this chapter, the zoning ordinance and other pertinent regulations
that the planning and environmental commission deems applicable. Due
consideration shall be given to the recommendations made by public agencies, utility
companies and other agencies consulted under subsection13-3-C of this chapter.
A.Before recommending approval, approval with conditions or disapproval of
the preliminary plan, the planning and environmental commission shall
consider the following criteria with respect to the proposed subdivision:
1.The extent to which the proposed subdivision is consistent with all the
applicable elements of the adopted goals, objectives and policies
outlined in the Vail comprehensive plan and is compatible with the
development objectives of the town; and
Town of VailPage 8
2.The extentto which the proposed subdivision complies with all of the
standards of this title, as well as, but not limited to, title 12, “Zoning
Regulations", of this code, and other pertinent regulations that the
planning and environmental commission deems applicable; and
3.The extentto which the proposed subdivision presents a harmonious,
convenient, workable relationship among land uses consistent with
municipal development objectives; and
4.The extent of the effects on the future development of the surrounding
area; and
5.The extent to which the proposed subdivision is located and designed
to avoid creating spatial patterns that cause inefficiencies in the
delivery of public services, or require duplication or premature
extension of public facilities, or result in a "leapfrog" pattern of
development; and
6.The extent to which the utility lines are sized to serve the planned
ultimate population of the service area to avoid future land disruption to
upgrade undersized lines; and
7.The extent to which the proposed subdivision provides for the growth
of an orderly viable community and serves the best interests of the
community as a whole; and
8.The extent to which the proposed subdivision results in adverse or
beneficial impacts on the natural environment, including, but not limited
to, water quality, air quality, noise, vegetation, riparian corridors,
hillsides and other desirable natural features; and
9.Such other factors and criteria as the commission and/or council deem
applicable to the proposed subdivision.
B.Necessary Findings: Before recommending and/or granting an approval of an
application for a major subdivision, the planning and environmental
commission shall make the following findings with respect to the proposed
major subdivision:
1.That the subdivision is in compliance with the criteria listed in
subsection A of this section.
2.That the subdivision is consistent with the adopted goals, objectives
and policies outlined in the Vail comprehensive plan and compatible
with the development objectives of the town.
Town of VailPage 9
3.That the subdivision is compatible with and suitable to adjacent uses
and appropriate for the surrounding areas.
4.That thesubdivision promotes the health, safety, morals, and general
welfare of the town and promotes the coordinated and harmonious
development of the town in a manner that conserves and enhances its
natural environment and its established character as a resort and
residential community of the highest quality.
Chapter 4, Minor Subdivisions (in part)
13-4-2: PROCEDURE:
The procedure for a minor subdivision shall be as follows:
A.Submission Of Proposal; Waiver Of Requirements: The subdivider shall
submit two (2) copies of the proposal following the requirements for a final
plat in subsection13-3-6B of this title, with the provision that certain of these
requirements may be waived by the administrator and/or the planning and
environmental commission if determined not applicable to the project.
B.PEC Public Hearing: Within thirty (30) days of receiving the complete and
correct submittal for a minor subdivision, the planning and environmental
commission shall hold a public hearing to consider the final plat. The
administrator shall cause a copy of a notice of the time, place and general
nature of the hearing and proposal to be published in a newspaper of general
circulation in the town at least fifteen (15) days prior to said hearing. Also,
adjacent property owners to the proposed subdivision shall be notified in
writing at least seven (7) days prior to the public hearing.
C.Review And Action On Plat: The planning and environmental commission
shall review the plat and associated materials and shall approve, approve
with modifications or disapprove the plat within twenty one (21) days of the
first public hearing on the minor subdivision or the minor subdivision will be
deemed approved. A longer time period for rendering a decision may be
granted subject to mutual agreement between the planning and
environmental commission and subdivider. The review shall be based on the
criteria and necessary findings in section 13-3-4 of this title.
D.Appeal: Within twenty (20) days the decision of the planning and
environmental commission on the final plat shall be transmitted to the council
by the staff. The council may call up the decision of the planning and
environmental commission within twenty (20) days of the planning and
environmental commission's action. If council appeals the planning and
environmental commission decision, the council shall hear substantially the
Town of VailPage 10
same presentation by the applicant as was heard at the planning and
environmental commission hearing(s). The council shall have thirty (30) days
to affirm, reverse, or affirm with modifications the planning and environmental
commission decision, and the council shall conduct the appeal at a regularly
scheduled council meeting.
V.ZONING AND SITE ANALYSIS
Addresses:670and 694/696 Forest Road
Legal Descriptions:Vail VillageFiling 6, Block 1, Lot 7and Lot 8
Zoning:Two-Family Primary/Secondary Residential (PS)
Land Use Plan Designations:Low Density Residential
Current Land Uses:Single-Family/Two-FamilyResidences
Geological Hazards:Steep Slopes > 40%
View Corridor:None
Development Allowed /
ExistingProposedComplies?
StandardRequired
694/696 Forest Road (Lot 8)
15,000 SF of 53,013SF53,013SF
Site AreaNo Change
Buildable Area
Front (S): 20’*The existing structure
Front:20’
Side (E): 15’conforms to the
SetbacksSides:15’Building Envelopes
Side (W): 15’applicable dimensional
Rear: 15’
Rear (N): 15’standards.
Density (DUs)Max. 22DUNo Change
670 Forest Road(Lot 7)
15,000 SF of 23,217SF23,217SF
Site AreaNo Change
Buildable Area
Front (S): 20’*The existing structure
Front –20’
Side (E): 15’conforms to the
SetbacksSides –15’Building Envelopes
Side (W): 15’applicable dimensional
Rear –15’
Rear (N): 15’standards.
Density (DUs)Max. 21 DUNo Change
*Existing setback encroachments authorized through variances or provision allowing garage in front
setbacks on recognized steep lots.
VI.SURROUNDING LAND USES AND ZONING
Existing Land Use:Zoning District:
North:Low Density ResidentialTwo-Family Primary/Secondary Residential
South:Ski Area (USFS)N/A (USFS)
East:Low Density ResidentialTwo-Family Primary/Secondary Residential
West:Low Density ResidentialTwo-Family Primary/Secondary Residential
Town of VailPage 11
VII.REVIEW CRITERIA
The following are review criteria for a minor subdivision, as outlined in Section 13-3-4,
Commission Review of Application; Criteria and Necessary Findings, Vail Town Code:
1.The extent to which the proposed subdivision is consistent with all the
applicable elements of the adopted goals, objectives and policies outlined in
the Vail comprehensive plan and is compatible with the development
objectives of the town; and
Staff finds that the proposed subdivision to remove the previously established
building envelopes is consistent with all applicable elements of the adopted goals,
objectives, and policies outlined in the Vail Comprehensive Plan and is compatible
with the development objectives of the town. Goal 1.3 of the Vail Land Use Plan
states, “Thequality of development should be maintained and upgraded whenever
possible.” If approved, the proposed subdivision willfacilitate a uniform treatment of
properties in vicinity.
Staff finds the proposed subdivision meets this criterion.
2.The extent to which the proposed subdivision complies with all of the
standards of this title, as well as, but not limited to, title 12, “Zoning
Regulations," of this code, and other pertinent regulations that the planning
and environmental commission deems applicable; and
Staff finds that the proposed subdivision is in compliance with all of the standards of
Title 12, Zoning Regulations, Vail Town Code, and Title 13, Subdivision Regulations,
Vail Town Code. As proposed, the two (2) development lots meet all development
standards for the Two-Family Primary/Secondary (PS) District.The removal of the
previously platted building envelopes will not effect the application of the Town’s
development standards. All future development on the subject properties will be
subject to allapplicable requirements of the Vail Town Code.
Staff finds the proposed subdivision meets this criterion.
3.The extent to which the proposed subdivision presents a harmonious,
convenient, workable relationship among land uses consistent with municipal
development objectives; and
Staff finds that the proposed subdivision presents a harmonious, convenient,
workable relationship among land uses consistent with municipal development
objectives. The removal of the previously platted building envelopes will not result in
a relationship among land uses inconsistent with Town objectives.
Staff finds the proposed subdivision meets this criterion.
Town of VailPage 12
4.The extent of the effects on the future development of the surrounding area;
and
Staff finds that the proposed subdivision will have no negative impacts on the future
development of the surrounding area. The removal of the previously platted building
envelopes will result in a consistent regulatory framework for the Forest Road
neighborhood.
Staff finds the proposed subdivision meets this criterion.
5.The extentto which the proposed subdivision is located and designed to
avoid creating spatial patterns that cause inefficiencies in the delivery of
public services, or require duplication or premature extension of public
facilities, or result in a "leapfrog" pattern of development; and
Staff finds that the proposed subdivision will not cause any inefficiency in the
delivery of public services and will not require duplication or premature extension of
public services, and will not result in a leapfrog development pattern because the
applicant is proposing a modification ofexisting platted lots already served by public
facilities.
Staff finds the proposed subdivision meets this criterion.
6.The extentto which the utility lines are sized to serve the planned ultimate
population of the service area to avoid future land disruption to upgrade
undersized lines; and
Staff finds that the proposed subdivision is already served by appropriately sized
utility lines, resulting in no future land disruptions to upgrade undersized lines.
Staff finds the proposed subdivision meets this criterion.
7.The extentto which the proposed subdivision provides for the growth of an
orderly viable community and serves the best interests of the community as a
whole; and
Staff finds that the proposed subdivision provides for the growth of an orderly viable
community and serves the best interests of the community as a whole because there
will be no negative impact to the community while facilitating the community’s goal to
provide a consistent regulatory framework for alldevelopment within the Town.
Staff finds the proposed subdivision meets this criterion.
8.The extent to which the proposed subdivision results in adverse or beneficial
impacts on the natural environment, including, but not limited to, water
Town of VailPage 13
quality, air quality, noise, vegetation, riparian corridors, hillsides and other
desirable natural features; and
Staff finds that the proposed subdivision will not result in any adverse impacts on the
natural environment, including, but not limited to, water quality, air quality, noise,
vegetation, riparian corridors, hillsides and other desirable natural features.Although
the removal of the building envelopes may result in future development on steep
slopes, this development is not restricted within the applicable zone district.
Staff finds the proposed subdivision meets this criterion.
9.Such other factors and criteria as the commission and/or council deem
applicable to the proposed subdivision.
VIII.STAFF RECOMMENDATION
Based upon the review of the criteria outlined in Section VII of this memorandum and
the evidence and testimony presented, the Community Development Department
recommendsapproval of a final plat pursuant to Title 13, Chapter 4, Minor Subdivisions,
Vail Town Code, to allow for removal of the platted building envelopes, located at
694/696 and 670 Forest Road /Lots 7 and 8, Block 1, Vail Village Filing 6, and setting
forth details in regard thereto. (PEC19-0009).
Should the Planning and Environmental Commission choose to approve this minor
subdivision, the Community Development Department recommends the Planning and
Environmental Commission pass the following motion:
“The Planning and Environmental Commission approves the applicant’s request for
a final plat, pursuant to Title 13, Chapter 4, Minor Subdivisions, Vail Town Code, to
allow for removal of the platted building envelopes, located at 694/696 and670
Forest Road /Lots 7 and 8, Block 1, Vail Village Filing 6, and setting forth details in
regard thereto.”
Should the Planning and Environmental Commission choose to approve this minor
subdivision, the Community Development Departments recommends the Planning and
Environmental Commission makes the following findings:
“Based upon a review of Section VII of the April 22, 2019staff memorandum to the
Planning and Environmental Commission, and the evidence and testimony presented,
the Planning and Environmental Commission finds:
1.That the subdivision is in compliance with the criteria listed in Section 13-3-4,
Minor Subdivisions, Vail Town Code; and
Town of VailPage 14
2.That the subdivision is consistent with the adopted goals, objectives and policies
outlined in the Vail comprehensive plan and compatible with the development
objectives of the town;
3.That the subdivision is compatible with and suitable to adjacent uses and
appropriate for the surrounding areas; and
4.That the subdivision promotes the health, safety, morals, and general welfare of
the town and promotes the coordinated and harmonious development of the town
in a manner that conserves and enhances its natural environment and its
established character as a resort and residential community of the highest
quality.”
IX.ATTACHMENTS
A.Vicinity Map
B.Applicant’s Narrative, March 2019
C.Letter of Support, Danita and Paul Ostling, April 4, 2019
D.ProposedPlatof Subdivision, prepared by Brent Biggs,Professional Land Surveyor,
dated March 8, 2019
E.December 16, 1996 andJanuary 13, 1997 PEC staff reports and associated minutes
Town of VailPage 15
From: Paul Ostling <paul.ostling@pauljostling.com>
Sent: Thursday, April 4, 2019 2:11 PM
To: Steve MacDonald <smacvail@gmail.com>
Subject: Letter of Support for Our neighbors
Planning and Environmental Commission
Town of Vail
75 South Frontage Road
Vail, Colorado 81657
Re: Subdivision Application for 696 and 670 Forest Road
Dear Commissioners
We are writing in support of the subdivision application for the properties located at 696 and 670 Forest
Road. We are the owners of the duplex adjacent to the property; just to the west located at 706 Forest
Road. We have owned 706A for more than 15 years. We love Forest Road, and just bought 706B with a
plan to help the continuous evolution of the Lionshead side of Forest Road. We know our neighbors are
likewise committed to this effort. We, like they, are prepared to make the investment to the future of
our community. We are mutually committed to make the Town proud of our efforts.
We have reviewed the application materials provided and believe that it makes sense from a fairness
and equal treatment perspective that the building envelopes platted on these lots be removed and the
owners be allowed to adhere to the setback requirements just as all other homes on Forest Road enjoy.
Most of the homes within this subdivision have been granted setback variances at one time or another
to allow a home to be easily accessed from Forest Road due to the steep slopes found on this street.
We understand that is also the case here.
We fully support our neighbor’s effort to remove these overly restrictive building envelopes and hope
that the Commission will allow this to occur. Neighborliness is a fundamental component of developing
our community. We sincerely hope you will approve of and support our efforts.
Please call or email us if there are any questions.
Sincerely,
Danita and Paul Ostling
TO:Planning and Environmental Commission
FROM:Community Development Department
DATE:April 22, 2019
SUBJECT:A request for the review of variances from Section 12-6D-6 Setbacks, Vail Town
Code,and Section 14-10-4Architectural Projections, Decks, Balconies, Steps,
Bay Windows, Etc., Vail Town Codein accordance with the provisions of Section
12-17-1, Variances, Vail Town Code, to allow for variances to the front setback
and side setback to facilitate the redevelopment of both east and west units,
located at 706 Forest Road Units A & B/Lot 9, Vail Village Filing 6, and setting
forth details in regard thereto. (PEC19-0010)
Applicant:Paul and Danita Ostling, represented by SRI Architects and
Mauriello Planning Group
Planner:Ashley Clark
I.SUMMARY
Paul and Danita Ostling, represented by SRI Architects and Mauriello Planning Group,
arerequesting the review of a variance from Section 12-6D-6 Setbacks, Vail Town
Code,and Section 14-10-4: Architectural Projections, Decks, Balconies, Steps, Bay
Windows, Etc., Vail Town Codein accordance with the provisions of Section 12-17-1,
Variances, Vail Town Code, to allow for variances to the front setback of 20 feet to
facilitate the redevelopment ofboth east and west units, located at 706 Forest Road
Units A & B/Lot 9, Vail Village Filing 6.
Based upon staff’s review of the criteria outlined in Section VII of this memorandum,
and the evidence and testimony presented, the Community Development Department
recommends denialof this application, subject to the findings noticed in Section VIII of
this memorandum.
II.DESCRIPTION OF REQUEST
The applicant is requesting the review of a variance from Section 12-6D-6: Setbacks
and Section 14-10-4: Architectural Projections, Decks, Balconies, Steps, Bay Windows,
Etc., Vail Town Code, in accordance with the provisions of Section 12-17-1 Variances,
Vail Town Code, to allow for a variance from the front yard setback requirements at 706
Forest Road West and a variance from the front and side yard setback requirements at
706 Forest Road East.
The applicant is proposing to demolishthe primary unitand rebuild a 4,189 GRFAunit,
and to remodel the secondary unit with a total of 3,978 GRFA
The variances requested are summarized below:
Variance Request Summary*
West Unit -Primary Unit(demo)
Dimensional CriteriaRequiredProposed
1st Level-Entry Stairfront yard setback10'5.5'
2nd Level -Deckfront yard setback15'11.5'
Rooffront yard setback16’2'
East Unit -Secondary Unit(renovation)
1st Level -GRFAfront yard setback20'9.5'
1st Level –front entry
front yard setback10’1’
stairway
st
1Level-column
front yard setback20’4.5’
features
2nd Level -GRFAfront yard setback20'9.5'
2nd Level -deckfront and side setback5’7.5'
3rd level -GRFAfront yard setback20'9.5'
rooffront yard setback16’1/2'
*A 20’setback required indicates a variance from 12-6D-6, any other requiredsetback indicates a variance from
1410-4
AVicinity Map(Attachment A), 1998 and 2000 Variance Record (Attachment B),
Applicant’s Narrative (Attachment C), Plan Set (Attachment D) and a Letter of Support
(Attachment E) are attached for review.
III.BACKGROUND
The parcelat 706 Forest Road was annexed into the Town of Vail by court order in
August of 1966.Based on a staff report written in 1998, theexisting duplex was
constructedat the north edge of thelotin 1980, at a time when the front yard setback
requirement was 10’due to the steep slopes.The code subsequently changed and the
duplex is therefore a legally nonconforming structure.
A variance for the front yard setback was granted inJune of 1998. The variance allowed
for the enclosure of an existing deck and did not extend the building footprint further into
the 9’ setback.The PECplaced a condition on the grant of this variance that states,
“Theapplicant shall maintain a limit of disturbance line as shown on the site plan. No
building additions shall be allowed beyond this line in the future. This limit of disturbance
Town of VailPage 2
and any associated variances will become obsolete if the duplex is demolished and
rebuilt.”
In March of 2000, another variance was granted. The new variance permitteda trash
enclosure located underneath an existing deck. The side setback was decreased to 6’
from 15’. A variance was also granted foran entryway that did not extendpast the
footprint of the existing building in the front yard setback. The PEC placed a condition
on the grant of this variance that states, “a limit of disturbance be established at the rear
of the unit and no development is to occur beyond this line in the future.”
No additional variance applications have been pursued since 2000 for this property.
IV.APPLICABLE PLANNING DOCUMENTS
Staff finds that the following provisions of the Vail Town Code are relevant to the review
of this proposal:
Title 12 –Zoning Regulations, Vail Town Code
Chapter 6, Article D, Two-Family Primary/Secondary Residential (PS) District (in part)
12-6D-1: PURPOSE:
The two-family primary/secondary residential district is intended to provide sites for
single-family residential uses or two-family residential uses in which one unit is a larger
primary residence and the second unit is a smaller caretaker apartment, together with
such public facilities as may appropriately be located in the same zone district. The two-
family primary/secondary residential district is intended to ensure adequate light, air,
privacy and open space for each dwelling, commensurate with single-family and two-
family occupancy, and to maintain the desirable residential qualities of such sites by
establishingappropriate site development standards. (Ord. 29(2005) §23: Ord.
30(1977) §2)
12-6D-6: SETBACKS:
In the primary/secondary residential district, the minimum front setback shall be twenty
feet (20'), the minimum side setback shall be fifteen feet (15'), and the minimum rear
setback shall be fifteen feet (15'). (Ord. 50(1978) §2)
Chapter 12-17, Variances (in part)
12-17-1: PURPOSE:
A.Reasons for Seeking Variance: In order to prevent or to lessen such practical
difficulties and unnecessary physical hardships inconsistent with the objectives of
this title as would result from strict or literal interpretation and enforcement,
variances from certain regulations may be granted. A practical difficulty or
Town of VailPage 3
unnecessary physical hardship may result from the size, shape, or dimensions of a
site or the location of existing structures thereon; from topographic or physical
conditions on the site or in the immediate vicinity; or from other physical limitations,
street locations or conditions in the immediate vicinity.Cost or inconvenience to the
applicant of strict or literal compliance with a regulation shall not be a reason for
granting a variance.
B.Development Standards Excepted: Variances may be granted only with respect to
the development standards prescribed for each zone district, including lot area and
site dimensions, setbacks, distances between buildings, height, density control,
building bulk control, site coverage, usable open space, landscaping and site
development, and parking and loading requirements;or with respect to the
provisions of chapter 11 of this title, governing physical development on a site.
C.Use Regulations Not Affected: The power to grant variances does not extend to the
use regulations prescribed for each zone district because the flexibility necessary to
avoid results inconsistent with the objectives of this title is provided by chapter 16,
"Conditional Use Permits", and by section 12-3-7, “Amendment”, of this title.
12-17-5: PLANNING AND ENVIRONMENTAL COMMISSION ACTION:
Within twenty (20) days of the closing of a public hearing on a variance application, the
planning and environmental commission shall act on the application. The commission
may approve the application as submitted or may approve the application subject to
such modifications or conditions as it deems necessary to accomplish the purposes of
this title, or the commission may deny the application. A variance may be revocable,
may be granted for a limited time period, or may be granted subject to such other
conditions as the commission may prescribe.
12-17-6: CRITERIA AND FINDINGS:
A.Factors Enumerated: Before acting ona variance application, the planning and
environmental commission shall consider the following factors with respect to the
requested variance:
1.The relationship of the requested variance to other existing or potential uses
and structures in the vicinity.
2.The degree to which relief from the strict or literal interpretation and
enforcement of a specified regulation is necessary to achieve compatibility
and uniformity of treatment among sites in the vicinity, or to attain the
objectives of this title withoutgrant of special privilege.
3.The effect of the requested variance on light and air, distribution of
population, transportation and traffic facilities, public facilities and utilities,
and public safety.
Town of VailPage 4
4.Such other factors and criteria as the commission deems applicable to the
proposed variance.
B.Necessary Findings: The planning and environmental commission shall make the
following findings before granting a variance:
1.That the granting of the variance will not constitute a grant of special
privilege inconsistent with the limitations on other properties classified in the
same zone district.
2.That the granting of the variance will not be detrimental to the public health,
safety, or welfare, or materially injurious to properties or improvements in the
vicinity.
3.That the variance is warranted for one or more of the following reasons:
a.The strict or literal interpretation and enforcement of the specified
regulation would result in practical difficulty or unnecessary physical
hardship inconsistent with the objectives of this title.
b.There are exceptional or extraordinary circumstances or conditions
applicable to the site of the variance that do not generally apply to other
properties in the same zone district.
c.The strict or literal interpretation and enforcement of the specified
regulation would deprive the applicant of privileges enjoyed by the
owners of other properties in the same zone district.
V.ZONING AND SITE ANALYSIS
Address:706 Forest Road A and BLand Use Plan Designation:Low
Legal Description:Vail Village Filing 6,
Density Residential
Current Land Use:Duplex
Block 1, Lot 9
Zoning:Two-Family Primary/Secondary Geological Hazards:Steep Slopes
Residential
StandardAllowed / Required PSExistingProposed
Site AreaMin. 14,000sq. ft.58496.7No Change
Front –4’
Front –20’
Side(W) –3’See Variance Request
1
SetbacksSide –15’
Side(E) –4’Table above
Rear –15’
Rear –>200’
Flat or Mansard Roof –30’
Height33’33’
Sloping Roof –33’
Density2 DUs2DUsNo change
1
Existing setbacks are a rough approximation based on the closest condition.
Town of VailPage 5
8,167 sf**
Max 8,167 sf
GRFANA4,189 sf (primary)
4,189 sf (primary)
3,978 sf (secondary)
3,978 sf (secondary)
Site Coverage20%/11,699 sf6.6%/3,866 sf7%, 4,119 sf
Parking/Loading4 covered spacedNo change
,000 GRFA=3spaces
LandscapingMin. 60% of site area or>60%
VI.SURROUNDING LAND USES AND ZONING
706 Forest Road is situated in the middle of a Primary/Secondary Residential Zoning
neighborhood.The underlying land-usefor the PS zoning district is Low-Density
Residential. The map demonstrates general uniformity within this PS district. The lots on
the south side of Forest Road are narrow and long. They also have steep slopes in
common with one another. The properties on the north side of Forest Road are also
narrow,but not as long and do not share steep slopes as a feature.
The homes along both sides of the street are close to their front property lines.The
homes on the south side are located towards the street due to the steep slopes toward
the rear of the lots.
706 Forest Road Zoning Map
Town of VailPage 6
VII. REVIEWCRITERIA
The review criteria for a variance request are prescribed in Title 12, Chapter 17,
Variances, Vail Town Code.
1.The relationship of the requested variance to other existing or potential uses
and structures in the vicinity.
While the proposed additions and projections will exacerbate existing nonconforming
setbacks, relative to the overall size of the existing duplex and nonconforming
nature, staff finds that the proposed additions will not have a detrimental impact to
other existing or potential uses and structures in the vicinity. The direct abutter to the
east at 696 Forest Road submitted a letter in support of the variance (Exhibit E).
Prior to any final approval,the final design will need to receive approval from the
Design Review Board.
Therefore, staff findsthatthe proposed variances conformtothis criterion.
2.The degree to which relief from the strict or literal interpretation and
enforcement of a specified regulation is necessary to achieve compatibility
and uniformity of treatmentamong sites in the vicinity, or to attain the
objectives of this title without grant of special privilege.
The proposed additions and projections will result in an exacerbationof the existing
nonconforming setbacks.As discussed in Section VI, this lot is not unique among
sites in the vicinity.The abutting properties share similar lot constraints, sizeand
topography. Therefore, staff finds that there is not sufficient evidence or hardship
unique to this lot to support that the grant of variances for redevelopment of this
property. The grant of variances isnotnecessaryto achieve compatibility and
uniformity of treatment among sites in the vicinity.
Archived PECminutes indicate a desire to bring nonconforming decks and
projections into conformance, as evidenced by conditions imposed both on the
subject property,as well as propertieswithin the vicinitythat conditionconformance
to the setback standards upon redevelopment.
Avariance is not necessary to achieve uniform treatment among sites in the vicinity
andthis proposal will result in a grant of a special privilege.
Staff finds the proposed variance does not meet this criterion.
3.The effect of the requested variance on light and air, distribution of
population, transportation and traffic facilities, public facilities and utilities,
and public safety.
Town of VailPage 7
The proposed variance will facilitate the redevelopment of an existing duplex and will
not increase the density on the lot. Additional parking requirements will not be
triggered. Therefore, the proposal is not expected toalterthepopulation; will not
affect any existing transportation or traffic facilities, public facilities, or utilities; and
will not affect public safety in comparison to existing conditions.
Therefore, staff finds the proposed variance conformsto this criterion.
4.Such other factors and criteria as the commission deems applicable to the
proposed variance.
VIII.STAFF RECOMMENDATION
Based upon the review of the criteria outlined in Section VIIof this memorandum
and the evidence and testimony presented, the Community Development
Department recommends the Planning and Environmental Commission denya
variance from Section 12-6D-6 Setbacks, Vail Town Code, and Section 14-10-4
Architectural Projections, Decks, Balconies, Steps, Bay Windows, Etc., Vail Town
Code in accordance with the provisions of Section 12-17-1, Variances, Vail Town
Codeto allow for a variance to front-and side-yard setbacks to facilitate the
redevelopment of an existing duplex, located at 706 Forest Road Units A & B/Lot 9,
Vail Village Filing 6, Block 1, and setting forth details in regard thereto.
Should the Planning and Environmental Commission choose to denythis variance
request, the Community Development Department recommends the Commission
pass the following motion:
“The Planning and Environmental Commission deniesthe applicant’s request for a
variance from Section 12-6D-6Setbacks, Vail Town Code, and 14-10-4Architectural
Projections, Decks, Balconies, Steps, Bay Windows, Etc., Vail Town Code, in
accordance with the provisions of Section 12-17-1, Variances, Vail Town Code, to
allow for a variance to the required front and side setbacks as presentedto facilitate
the redevelopment of atwo-family residence, located at 706 Forest Road Units A &
B/Lot 9, Vail Village Filing 6, and setting forth details in regard thereto.
Should the Planning and Environmental Commission choose to denythisvariance,
the Community Development Department recommends the Commission make the
following findings:
“Based upon the review of the criteria outlined in Section VII of the staff
memorandum to the Planning and Environmental Commission dated April 8, 2019,
and the evidence and testimony presented, the Planning and Environmental
Commission finds:
Town of VailPage 8
1.The granting of this variancewillconstitute a granting of special privilege
inconsistent with the limitations on other properties classified in the surrounding
Primary/Secondary Residential (PS) District.;
2.The granting of these variances will not be detrimental to the public health,
safety, or welfare, or materially injurious to properties or improvements in the
vicinity; and
3.Thisvarianceisnot warrantedfor the following reasons:
a.The strict literal interpretation or enforcement of the specified regulation
will notresult in practical difficulty or unnecessary physical hardship
inconsistent with the objectives of Title 12, Zoning Regulations, Vail Town
Code;
b.There are noexceptions or extraordinary circumstances or conditions
applicable to the same site of the variancethat do not apply generally to
other properties in the Primary/Secondary Residential (PS) District.”; and
c.The strict or literal interpretation and enforcement of the specified
regulation would notdeprive the applicant of privileges enjoyed by the
owners of other properties in the Primary/Secondary Residential (PS)
District.”
IX.ATTACHMENTS
A.Vicinity map
B.1998 and 2000 Variance Record
C.Applicant’s Narrative3/25/2019
D.Plan Set3/22/2019
E.Letter of Supportfrom 696 Forest Road 3/26/2019
Town of VailPage 9
DATEISSUE
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EDGE OF PROPOSED ROOF
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DATEISSUE
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PROPOSED ROOF ABOVE
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DATEISSUE
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EDGE OF PROPOSED ROOF
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DATEISSUE
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TOWN OF VAIL, EAGLE COUNTY, COLORADO
VAIL VILLAGE, SIXTH FILING
(A PART OF) LOT 9, BLOCK 1
TOPOGRAPHIC MAP
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4
TO:Planning and Environmental Commission
FROM:Community Development Department
DATE:April 22, 2019
SUBJECT:A request for a recommendation to the Vail Town Council, pursuant to Section
12-3-7, Amendment, Vail Town Code, concerning an update to the Master Plan
for the Public Works Department site, Unplatted, Section: 9 Township: 5 Range:
80 PCLIN N1/2NE1/4-N1/2NW1/4, located at 1309 Elkhorn Dr. and setting forth
details in regard thereto. (PEC19-0006)
Applicant:Town of Vail, represented by Victor Mark Donaldson Architects
Planner: Chris Neubecker
I.SUMMARY
The applicant, Town of Vail, represented by Victor Mark Donaldson Architects, is
requesting a public hearing with thePlanning and Environmental Commission(PEC) to
presentthe update to the 1994 Public Works Facility Master Planthrough the adoption
of the 2019 Public Works MasterPlan(Plan), and to request a recommendation to the
Vail Town Council on adoption of the Plan.
II.DESCRIPTION OF REQUEST
The applicant, Town of Vail, represented by Victor Mark Donaldson Architects,is
requesting a public hearingwith the Town of Vail PECto presentthe 2019 Public Works
Master Plan, and to request a recommendation to the Vail Town Council on adoption of
the Plan.
The purpose of this public hearing is to accomplishthe following tasks:
1.Present the PEC with a formal review of the Plan and changes that have
been made since the work session introduction of the Plan on April 25, 2019.
2.Obtain public input on the Planincluding any revisionsto the Planthat may
besuggested by members of the community.
3.Determine any changes to the Plan that are recommended by the PEC for
consideration by the Town Council.
4.To request a recommendation to the Vail Town Council on adoption of the
Plan.
III.BACKGROUND
1979 –Construction of the first Public Works Facility in the current location, basedon a
programming study completed in 1976.
Spring, 1993 –Town of Vail hired Morter Architects, RNL Design and Fleet
Maintenance Consultants to complete a space needs analysis and master plan for the
Public Works complex.
January, 1994 –Completion of the Public WorksFacility Master Plan
June –September, 2018: Interviews withkey stakeholders and consultants for the
Public Works facility, including Public Works employees(Administration, Fleet, Streets,
Facilities, Transit, Electrical, and Carpentry), residents of Buzzard Park, technical
consultants(Traffic Engineers, Structural Engineers, Electrical System Engineers, and
Mechanical System Engineers), Town Manager, Housing Director, IT Director, Chief of
Police, Fire Chief, and the Vail Recreation District.
Based on interviews with key stakeholders, Victor Mark Donaldson Architects
developed a series of space needs and other functional needs to consider for the Public
Works facility, which should be considered for the future of this site. The architects also
documented existing conditions at the site, which includes Buzzard Parkhousing,
Administration Building, Bus Garage, Fleet Maintenance, Greenhouse, Outdoor Storage
areas, Snow Dump, and surrounding lands, including the hillside to the north of the
existing buildings. The architects weighed the needs of the Town and the Public Works
Department with opportunities and constraints of the site, including available land,
topography, functionality, site access, solar orientation, zoning, Geologically Sensitive
Areas (Rockfall and Debris Flow), utilities, and wildlife habitat.
On March 25, 2019, during a work session, the Public Works Master Plan was
introduced to the PEC. Victor Mark Donaldson Architects and Greg Hall, Public Works
Director, presented the concept of the Plan, and the reasons for updatingthe Plan.
IV.SUMMARY OF PLAN GOALS AND OBJECTIVES
Purpose
The purpose of the Public Works Master Plan is to provide a summary of the immediate
needs and the long term use of the Public Works site within the Town of Vail. The Plan
will provide a roadmap to guide future development of the site, while helping the Town
to understand the possible costs and impacts of future development, and allowing for
flexibility in implementation of the Plan.
Main program elements of the Plan include:
Employee Housing
Public Works Administration
Town of VailPage 2
Transit
Fleet Maintenance
Streets & Parks
Facilities Maintenance
Solar Energy Systems
Snow Dump/Storage
Site Parking
Timeframe
The timeframe for this Master Plan is 20 years. This duration allows for the Town to
identify known needs and plan for reasonably anticipated needs for the future, within a
horizon that canbe estimated or predicted at this time.
Priorities forthe Plan
Following are the priorities of the Public Works Master Plan:
1.Streets and Parks building expansion
2.Housing opportunities which may be available at the site
3.Solar energy opportunities to help offset Town of Vail energy consumption
4.N. Frontage Road turn-lane and improvements to support future expansion
5.Snow Dump/Storage expansion
6.Site utility upgrades
V. APPLICABLE PLANNING DOCUMENTS
Staff believes that the following provisions of the Town’s Comprehensive Plan are
relevant to the review of this proposal. These documents identity the policy goals of the
community and should be weighed against the proposed Master Plan to determine if the
Plan is helping to advance the community’s priorities:
VAIL TOWN COUNCIL ACTION PLAN 2018-2020
Our Mission-Grow a vibrant, diverse economy and community and preserve our
surrounding natural environment, providing our citizens and guests with exceptional
services and an abundance of premier recreational, cultural and educational
opportunities.
Community -Engage our community in honoring social, recreational,cultural, and
educational values that will guide sustainablestrategies throughout our neighborhoods
as the foundationof our town’s continued success. Ensure that ourcitizens are afforded
the opportunity to live and thrive inour community.
Housing as necessary infrastructure to our community
Town of VailPage 3
Economy -Preserve our vibrant and diverse economy that keepsVail at the forefront of
our resort competitors.
Update long range strategic plans to enhancecompetitiveness of the Town of
Vail
Experience -Deliver on the promise, “Vail. Like nothing on earth”thatalso supports
“preserving our natural environment”.
Excellent municipal services
Convenient, efficient, and safe parking andtransportation venues
Sustainability -Balance our economic, environmental, and socialneedsto deliver a
sustainable community.
Strategic implementation of environmental programs
Excellent stewardship by monitoring and maintaining our natural environment
Climate action to achieve reduction of greenhouse gas emissions
Reduce the environmental impact of transportation
Explore and encourage sustainable building practices
VAIL LAND USE PLAN
CHAPTER II –LAND USE PLANGOALS / POLICIES:
The goals articulated here reflect the desires of the citizenry as expressed through the
series of public meetings that were held throughout the project. A set of initial goals
were developed which were then substantially revised after different types of opinions
were brought out in the second meeting. The goal statements were developed to reflect
a general consensus once the public had had the opportunity to reflect on the concepts
and ideas initially presented. The goal statements were then revised through the review
process with the Task Force, the Planning and Environmental Commission and Town
Council and now represent policy guidelines in the review process for new development
proposals. These goal statements should be used in conjunction with the adopted Land
Use Planmap, in the evaluation of any development proposal.
The goal statements which are reflected in the design of the proposed Planare as
follows:
1.General Growth / Development
1.1 Vail should continue to grow in a controlled environment, maintaining a balance
between residential, commercial and recreational uses to serve both the visitor
and the permanent resident.
1.2 The quality of the environment including air, water and other natural resources
should be protected as the Town grows.
Town of VailPage 4
1.3.The quality of development should be maintained and upgraded whenever
possible.
1.6.Development proposals on the hillsides should be evaluated on a case by case
basis. Limited development may be permitted for some low intensity uses in
areas that are not highly visible from the Valley floor. New projects should be
carefully controlled and developed with sensitivity to the environment.
1.10 Development of Town owned lands by the Town of Vail (other than parks and
open space) may be permitted where no high hazards exist, if such development
is for public use.
1.12.Vail should accommodate most of the additional growth in existing developed
areas (infill areas).
5.Residential
5.1.Additional residential growth should continue to occur primarily in existing, platted
areas and as appropriate in new areas where high hazards do not exist.
5.3.Affordable employee housing should be made available through private efforts,
assisted by limited incentives, provided by the Town of Vail, with appropriate
restrictions.
5.4.Residential growth should keep pace with the market place demands for a full
range of housing types.
5.5 The existing employee housing base should be preserved and upgraded.
Additional employee housing needs should be accommodated at varied sites
throughout the community.
6.Community Services
6.1.Services should keep pace with increased growth.
6.2.The Town of Vail should play a role in future development through balancing
growth with services.
6.3.Services should be adjusted to keep pace with the needs of peak periods.
VAIL HOUSING 2027
Goal:The Town of Vail will acquire 1,000 additional resident housing unit deed
restrictions by the year 2027.
Town of VailPage 5
These new deed restrictions will be acquired for both existing homes as well as for
homes that are newly constructed by both the Town of Vail and private sector
developers.
Vision:An Eye on the Future-We envision Vail as a diverse, resilient, inclusive,
vibrant and sustainablemountain resort community where year-round residents are
afforded the opportunity to live and thrive. We take a holistic approach to maintaining
community, with continuous improvement to our social, environmental, and economic
well being. We create housing solutions by recognizing and capitalizing on our unique
position as North America’s premier international mountain resort community in order
to provide the highest quality of service to our guests, attract citizens of excellence and
foster their ability to live, work, and play in Vail throughout their lives.
Our strategic solutions and actions result in the retention of existing homes, creation of
new and diverse housing infrastructure, and collaboration with community partners. For
Vail, no problem is insurmountable. With a consistent, community-driven purpose and
an entrepreneurial spirit, Vail will lead the industry in innovative housing solutions for
the 21st century. The Town is well positioned financially to undertake this significant
challenge.
Mission:Maintaining andSustaining Community-We create, provide, and retain high
quality, affordable, and diverse housing opportunities for Vail residents to support a
sustainable year round economy and build a vibrant, inclusive and resilient community.
We do this through acquiring deed restrictions on homes so that our residents have a
place to live in Vail
Policy Statement: Resident Housing as Infrastructure -We acknowledge that the
acquisition of deed restrictions on homes for Vail residents is critical to maintaining
community. Therefore, we ensure an adequate supply and availability of homes for
residents and recognize housing as infrastructure in the Town of Vail; a community
support system not unlike roads, bridges, water and sewer systems, fire, police, and
other services of the municipal government.
2009 ENVIRONMENTAL SUSTAINABILITY STRATEGIC PLAN
The purpose of the Vail EnvironmentalSustainability Strategic Plan is to define a
strategy that consists of measurable goals,objectives, and actions that will help the
Towncoordinate efforts to achieve the environmentalvision of the community.
Additionally, it willprovide a framework for the municipality,partners, businesses, full-
and part-timeresidents, and guests to take action to reducethe Town of Vail’s impact
on global climatechange and work toward a sustainable future.
Energy Efficiency -Goal #2: Energy Efficiency: Reduce the Town of Vailmunicipal and
community energy use by 20% below 2006levels by 2020, in order to effectively
reduce the Town’scontribution to greenhouse gas emissions and impact onglobal
climate change.
Town of VailPage 6
Ecosystem Health -Goal 3: Ensure that the natural environment,specifically air and
water quality, waterquantity, and use and habitat are maintainedto current or
improved levels of biologicalhealth.
Transportation–Goal #6 -Reduce the environmental impact oftransportationby
supporting efforts within theEagle Valley to decrease total Vehicle MilesTraveled
(VMT) by commuters and guests by 20%by 2020.
VI.CRITERIA
Amendments to the Public Works MasterPlanrequire a public hearing review process
as outlined in Section 12-3-6 of the Vail Town Code. The role of the Planning and
Environmental Commission is to hold a public hearing and make a recommendation to
the Town Council on adoption of the Plan, or changes to the Plan that should be
considered by the Town Councilbefore adoption.
The Public Works Master Plan, an element of the Comprehensive Plan, will need to be
adopted by the passage of a resolution by the Vail Town Council. Amendments to, or
adoption of new elements of, the Comprehensive Planmust address the following review
criteria:
Adoption of a Master Plan
The adoption of an amendment or update to a master plan needs to be in concert with
the Town of Vail’s Comprehensive Plan. The adopted master plan shall support,
strengthen, and further the development objectives of the town. To ensure consistency
with these objectives, the following factors for consideration are applied.
1) How conditions have changed since the original plan was adopted;
Staff finds that conditions have changed in the following manner since the adoption of
the 1994 Public Works Facility Master Plan:
Population growth in Vail and in Eagle County
Increased summervisitation
Increased staffing and vehicle fleet
Increased and improvedtransit service
Loss of spacealong roads to store snow
Ever-increasing challenges with establishing workforce housing in Vail
On-going redevelopment in Vail that has increased the density and intensity of
use on many properties
Significant declines in wildlife populations
Increased energy use, including the implementation of snow melted roads and
sidewalks
Town of VailPage 7
Gore Creekis listed as an impaired stream by the Colorado Department of Public
Health and Environment
2) How is the original Plan in error?
The Public Works MasterPlan is not in error, but is 25years old. The Plan needs to be
updatedto remain relevant and consistent with the changing conditions and goals of the
Town and community.Many of the goals of the 1994 Plan have been implemented, and
a plan for future growth is needed.
3) How the addition, deletion, or change to the plan are in concert with the master
plan in general.
The proposed Public Works MasterPlan willupdate an old master plan documentand
set the stage for the needs of the Town over next 20 years. The new Plan addresses
many of the same goals and issuesfaced by the Town in 1994, including the
identification of programming needs and additional spacefor such needs, the desire to
upgrade facilities, the goal of providing foradditional employee housing, andthe need to
increase outdoor space for snow dumping. In addition to these goals, the proposed Plan
incorporatesthe goal of planning for on-site solar energy production to offset some of
the Town’s own energy use.
Following are several ways in which the Plan update is in concert with the master plan,
and the Town’s comprehensive plan:
Land Use
Adoption ofthis Plan helps to ensure that this advisoryland use document is
updated and current.
The Plan identifies a method and phasing plan for upgrading existing facilities
and constructing new facilities.
The proposed additional growth will be in an existingdeveloped area.
The Plan helps to address environmental sustainability as a priority of the
community.
Environmental Sustainability
The Plan identifies sites for future utility grade solar energy production to offset
some Town’s energy use.
The Plan recognizes the area to the north and east of the existing buildings as
Bighorn sheep habitat, and seeks to balance the operational and functionality
needs of the Town with the community’s desire to protect and enhance habitat
for wildlife.
Town of VailPage 8
Housing
The Plan helps to advance the Town’s goal of acquiring 1,000 additional resident
housing deed restrictions by the year 2027.
The Plan identifies land and design options for potential new employee housing.
The Plan helps the Town to provide housing to keep pace with the demands for a
variety of housing types, and to upgrade the Town’s supply of employee housing.
Transportation
The Plan identifies space needs for maintenance of the Town’s existing and
planned bus fleet toensure that residents, workers and visitors have access to
an excellent public transit system.
The Plan identifies infrastructure improvements, including turn lanes onN.
Frontage Road and the widening of the I-70 underpass bridge at Elkhorn Drive
upon the expansion of employeehousing within the Public Works site.
Community Services
The Plan will help the Town to improve its services including transit and streets
maintenance.
The additional facilities identified in the Plan will help the Town to keep pace with
the needs of peak periods.
Following are ways in which the Plan update is notin concert with the master plan, and
the Town’s comprehensive plan:
Additional housing is proposed in areas of High Severity Rockfall, which is
discouraged in the Land Use Plan, Goal 5.1
VII.ENVIRONMENTAL IMPACTS
The existing Public Works Department site contains a number of uses and products that
have potential for negative impacts on the environment. These include fuel pumps,
chemicals used for the Town’s fleet vehicles, storage of fertilizers and other landscaping
chemicals, washing of vehicles, and the dumping of snow with the accompanyingsand
and dirt. The residential uses at Buzzard Park and associated human activity, trash,
lighting and trails have potential to impact existing wildlife in the vicinity.
The Public Works Department site is within Bighorn sheep Summer Range, and is very
close to, but not within, Bighorn sheep Winter Concentration area. Other wildlife species
that use the area throughout the yearinclude black bear, boreal toad, elk, moose,
mountain lion, mule deer, and terrestrial garter snake.
There is, however, no viable alternative location within the Town to accommodate the
needs of the community that are met by the Public Works Department. The current
location is the only realistic location in town that can accommodate the unique public
Town of VailPage 9
works service needs of the community. The location has worked well since the Town
acquired this site in 1976. It is generally hidden from public view, with good access to
public roads.
Efforts have been made by the applicant to reduce and limit the impact on the natural
environment, and to plan for new and expanded uses on portions of the site that would
reduce impacts on the environment. The Master Plan calls for development in the
already disturbed areas, including solar panels on slopes where vegetation has been
disturbed and housing in areas with existing buildings or parking lots.
More environmental studieswill be needed, and is planned, when specific development
plans are submitted, including a review of impacts on wildlife. The expansion of housing
on the east side of this site, closer to the Bighorn sheep Winter Concentration area, will
need detailed study at the time of proposed development, and will need to balance the
need for employee housing with potential environmental impacts. The proposed Master
Plan also recommendsclosing of existing trails in winter, prohibiting dogs on site, and
performing more detailed wildlife studies before installation of utility grade solar panels.
VIII.STAFF RECOMMENDATION
The Community Development Department finds that the proposed Public Works Master
Plan helps to identify current space planning needs and a path for future growthof the
Public Works Department, and also addresses many community goals, including the
provision of employee housing and onsite solar energy production.
The Plan can be improved with the following additional elements:
Greater attention to utilities, includingany required improvementsto water supply
lines, sewer capacity (including lift station capacity improvements) and water
quality features.
Identification of any changes in policiesor regulations that may be needed to
achieve the goals of the Plan. This may include annexation of Town owned
propertyin unincorporated Eagle County, and rezoning of the annexed property
to match the General Use (GU) zoning for the remainder of the site.
The Community Development Department finds that the Public Works Master Plan
couldbe improved with the inclusion of additional detail. The Community Development
Department requests that the Town of Vail Planning and Environmental Commission
review the proposed Plan and provide feedback on any changes or additions that may
be needed.
Staff’s recommendation is based upon the review of the proposed amendments and the
criteria outlined in Section VI of the memorandum, dated April 22, 2019 and the
evidence and testimony presented throughout the public hearing process. More
specifically, the staff believes the applicant has demonstrated that conditions have
Town of VailPage 10
changed since the Plan was adopted and that the Public Works Master Plan, as
proposed, is in concert with the adopted goals and objectives of the Comprehensive
Plan in general.
Should the Planning and Environmental Commission choose to forward a
recommendation of approvalof the adoption of the Public Works Master Plan, staff
recommends the Commission approve the following motion:
“The Town of Vail Planning and Environmental Commission recommends
that the Vail Town Council adopts the Public Works Master Plan(PEC19-
0006).The recommendation of approval is based upon the Commission’s
review of the proposed Plan, as amended over the course of the public
hearing process and the finding that the applicant has demonstrated to the
satisfaction of the Commission that conditions have changed since the
original adoption of the 1994 Public Works Facility Master Plan and that
the requested additions, deletions, or changes to the Planare in concert
with the adopted development objectives, as outlined in Section VIof the
staff memorandum dated April 22, 2019.”
IX.ATTACHMENTS
A.Public Works Master Plan
B.Appendix to Public Works Master Plan
Town of VailPage 11
6.2 Town Interviews
1. Public Works Administration
2. Streets and Parks
3. Facilities Maintenance
4. Transit
5. Fleet Maintenance
6. Environmental
7. Housing
8. Information Sciences
9. Town Manager
10. Police
11. Fire
12. Recreational District
90 BENCHMARK ROAD
SUITE 207
PO BOX 5300
AVON, CO 81620
970/949-5200
FAX 949-5205
7
JUL 17, 2018
Public Works Administration Staff
Interview Notes
Interviewees: Greg Hall, Director Tom Kassmel, Town Engineer Susie Hervert, General Services
Administrator Janeil Turnbull, Office Manager/Custodial Supervisor Sean Koenig, GIS Specialist
By: Mark & Chris/VMDA
RE: Master Plan Update Staff Interview
Master Plan Update Priorities:
st
1.Streets and Parks Building Expansion = 1 Priority
2.Frontage Road Turn-Lane and Improvements
3.Snow Dump Expansion and Site Utilities Upgrades
Master Plan Discussion Items from Staff
1.Cold and Outdoor Yard Storage needs to be cleaned up and organized; Shop spaces are
organized.
2.Inventory Control System is needed to avoid waste and expiration and for more efficiency.
3.Paper storage (old blue prints, etc.) are in the Bus Locker Room, all of which needs to stay as
laser fiche (?). Is this correct?
4.John King could use storage for all the facilities (locations TBD). Please elaborate John.
5.Housing on Public Works Site - Parking is the limiting factor:
a.Reconfiguration of future Housing Unit Plans needs to be more targeted and more flexible
for seasonal and other types of employee profiles.
b.Storage for Housing is needed. There are 54 units for Town Employees and dedicated
storage is needed for Housing appliances, furniture and miscellaneous inventory, all in one
place (needs to be removed from Vail Village Parking Structure), preferably on Public Works
site.
c.Some Housing is needed that is dog friendly, though a bit of a challenge due to Industrial
Uses and wildlife there is little or no green space for dogs.
d.Possible new Housing locations on Public Works Site (Note: Fire Station #1 was OK for
Employee Housing - 6 units/3 Bath Rooms and Community Rooms):
i.Move Administration to the back in favor of Housing
ii.Some Seasonal Workers could be in the back
iii.Room by myself- Community Rooms can be shared
iv.Rental Price Points vary for the type and location of Housing Unit Types
v.At the Administration Building (on top and behind) Housing here allows this building
to be reconfigured.
6.Site Parking - Existing parking count TBD:
a.On-Site parking for employees is critical.
b.10 spaces are used by Golf Course when busy for Tournaments.
c.Parking requirements for Employee Housing needs to be determined and designated. Each
unit needs one space.
d.After 5:00 pm there is lots of overflow parking.
e.When Guests come to Administration Building for big meetings it consumes parking used by
others on a normal basis.
f.Two ADA Parking Spaces at surface lot of Buzzard Park.
g.Parking in front of Administration Building is at the Property line (to back of curb); as the
parking goes west, the distance from back of curb increases and may allow parking
expansion south of the Bus Barn/Shops Building.
h.More and more electric Vehicles charging upgrade entire electrical services for site.
7.Buzzard Park Snow Storage could be improved by eliminating some landscaping just to the East
of the main large Conference room. Existing snow storage space is not adequate during larger
winter storms.
8.Security cameras at intersection and at Buzzard Park Housing would be good to add.
9.Break Room at Shops Building needs expansion and improvements and to benefit entire PW
Department :
a.Does not function well
b.Needs a Commercial Kitchen -1, 2 and 3 freestanding Ovens are used and need 3
Refrigerators, side by side and an Ice Machine.
nd
c.100 150 people at a time on the 2 Floor
d.This is also used as Training and Seminar Rooms
e.Remove large picnic tables in favor of more personal and group seating
f.Need 70 lockers for 70 employees + daily check in/check-out
g.Radio charging and storage is needed
h.Kitchen Island should be dual purpose preparation space
i.Ventilation needs complete overhaul
j.Training Room, here
k.Gathering place town functions
l.Move John and Charlies offices away from Break Room, likely downstairs
10.Janitor Closet near Break Room and near Menoom needs to be enlarged
Administration Building Comments
1.11 Staff Members in Winter and 15 Staff Members in Summer operate out of the Administration
Building.
rd
2.Lunch/Break Room needs to be reorganized so it can function as the 3 (overflow) Conference
Room.
3.Configuration seems to work well -ptionist Traffic)
4.View from Front/Reception Desk would be nice to maintain. Too much travel occurs through
the Front/Reception Desk and bothers workers; needs to be re-routed for efficient work spaces.
5.Lofted area is wasted and could go away.
6.Maintain and enhance daylight spaces.
7.Snowmelt stairs good as they are shallow.
8.Administration Conference Rooms:
a.2-3 meetings per month are from non-Public Works Staff.
b.The Main Conference Room is always booked but could function better with modifications
(relocate base cabinets for additional seating + provide chair storage).
c.The option for 2 Conference Rooms or a single Large Conference needs to remain.
d.This room is good 90% of time, light board technology is important along with TV Screen,
cork board, dry board, etc.
e.North Conference Room has bad ventilation.
f.Noise separation works between units is needed.
g.Lunch Room gets used a lot (as well as occasional 3rd Conference Room.
h.Could the counter in the meeting room fold up?
i.Does the wipe board get used? Cork board dry erase ? TV monitors?
j.An additional Rest Room is needed for larger meetings there are big meetings about 3
times a year.
k.If green table is pushed out to line up with Kitchen, would create better function.
9.Administration Offices:
a.PWs Offices should be on the same floor.
b.The current Office Suite layout allows everyone to see one another.
c.The Office Suites on the south side work well and should be maintained other than
modifications noted.
d.Maybe push Office Suites to south and park beneath.
e.Generally Offices need space for 2 Monitors at each desk
f.Tom office is bigger than he needs.
g.Greg needs more Storage Space a 3-person Meeting Table within his office.
h.Chad and Toddabout the right size.
i.Leonard, Sean, and Molly too small:
i.Leonard needs a more square office instead of narrow and long.
ii.Sean needs more room for a large standing workspace.
iii.Molly needs poster, banner, sculpture and miscellaneous storage on a frequent basis
iv.Stand up desks needed with at least 2 Computer Monitors
10.Engineering and Interior Common Work Areas and Work Stations:
a.Engineering Work Space needs improvements.
b.Mail Room does not function well, needs to be more convenient and organized.
c.The big table near Leonar Office is under-utilized.
d.Remove wall between to Copy Room and Green Room to open up Floor Plan.
e.Uniform storage, shirts need to be improved for storage and efficiency.
f.Full length of copy room table is often used.
g.Large table needed for opening up large plans + add workstation with computer.
END.
90 BENCHMARK ROAD
SUITE 207
PO BOX 5300
AVON, CO 81620
970/949-5200
FAX 949-5205
7
JUN 27, 2018
Public Works Staff Interviews
Streets and Parks Department
Interview Notes
Interviewees: Charlie Turnbull, Hawkeye Flaherty, Hanna Sorenson, Blaine Palmer, Rick Gregory
and Sam Sandoval
By: Chris and Mark/VMDA
RE: Master Plan Update Staff Interviews with Streets and Parks Department
Priorities: The following are the top 3 priorities identified by Staff
1.Streets and Parks Building Expansion
2.Frontage Road Turn-Lane and Improvements
3.Snow Dump/Storage Expansion and Site Utility Upgrades
Streets Staff Leaders:
Charlie Turnbull, Street Superintendent
Sam Sandoval
Jim Hervert
Hawkeye Flaherty
Parks, Flowers and Mowing Staff Leaders:
Rick Gregory, Mow Crew
Hanna Sorenson, Flowers
Blaine Palmer, Irrigation
Overview of Streets and Parks Department
1.Streets reports the following general operations and needs:
a. Streets manage all the Town Vehicles
b.Need Flammable Cabinets + rolling equipment
c.Need Pull-Through bays for larger equipment that is double and triple stacked and to
avoid beating up the Walls and Shop Doors and blocks out Employee Parking
d.
e.Need area for torch to cut bolts and chains
f.Shop needs their own dedicated welding area within their space
g.Need a new home for secure Tools Cage with Room for Small Tools
h.Moving Inventory back and forth causes 8 hours/Week in wasted time (need more
storage) which at $40/HR x 400 Hours = $160,000/YR.
2.Parks reports the following general operations and needs:
a.Overall the Parks area needs to double in size.
b.Work Benches and Parts Storage areas are needed
c.Need Landscape Office for 5 people with 2 computers with - 1 dedicated to Irrigation
Systems
d.More Tool Storage area is needed.
e.Need Cabinets for Flammables and Chemicals.
f.A new Hotsie is needed just inside OH Door.
g.A Pull-Through Bay is needed.
h.Need storage area for Valve Boxes and Tubing currently stored in Greenhouse.
i.Currently have about 100 SF and will need 300-400 SF for Irrigation Parts Room.
j.The Greenhouse size works for Landscape if currently shared storage is moved.
k.An Asset Management Plan is needed with Input Plan for Job Work Orders.
l.Staff needs to have designated work space.
m.The existing Lunch Area needs expanding with more Kitchen space and needs to be
-up. Also need Check-In
& Check-Out Station and Lockers within this space. There are too many people in the
Lunch Area for its size.
n.Air Quality is very bad in the Lunch Area and gets diesel fumes leaked into the area.
o.Gym Uses are requested for Transit, Administration and Housing and estimate about 200
users. Wellness Benefits will assist in Employee retention rate which is important with 305
full time employees and another 200 for seasonal workers.
p.Would like to have Foosball, Pool Table, Computer Stations for work with 8-12 Cubicles
q.Housing and Shops could be mutually exclusive - shining lights from Snow Dump could
offend Housing in the Shops area.
r.Administration needs more parking.
Other General Staff Comments
1.More maintenance area with more doors is needed
2.Pieces of equipment are crowded out with too much S torage in Shops area
3.Hawkeye is -clear between Maintenance Bays
4.John King current list of all the vehicles
5.Extend the existing Employee Parking for 19 people
6.50 parking spaces are needed for Streets, Buses and Fleet Maintenance
7.Try pushing new Parking into the north hillside
8.The 3-Door Shed across from Greenhouse is used by everybody, mostly Streets
9.North Storage Bins are stuffed too deep and packed too much causing wasted time in
moving inventory around
10.The 2 shorter Storage Bins are for trash bags
11.Another Storage Bin is full of Holiday lights for Rick beard
12.Two smaller Storage Bins are for Electrician
13.Need Cold Storage for Tires long items and Canopy Tents
14.Permanent spot for manure, cooked compost, topsoil, cooking compost and mulch.
Compost must have access to ground and with Back-Hoe/Loader access. Cooking
compost is double with a barricade of silo cinder
15.Impound lot needs to be greatly reduced into a non-strategic area and does not have to
-. The (death) Jeep needs to stay in perpetuity.
16.50% more Snow Dump Area is needed to be wider and deeper for more snow cats and
other machinery and to avoid Snow Dump at the power lines
17.Mini-Excavator is needed
18.Better Sweeper Clean-Out Area is needed as this is a daily event. They need water so all
the debris comes out. The Clean-Out Area needs to be enclosed like the bus area .
a.Bus Wash Bay works 6 hours a day
b.This does not work to wash tractor trailer
c.Wash daily one or two times a day 15 -20 minutes 4-6 hours a day
d.How do you clean-out the collection system for this? The bus wash one is shoveled out
by hand. Access clean-out with loader much like the vaults.
19.-
removed. Blaine will now have a Part Room for Irrigation system parts.
20.Irrigation is about 12 x 8 Blaine 200-300 feet
21.Upstairs stuff goes to die, cannot be very safe it would be better to trash.
22.Extend snow dump to west.
23.Rick would like additional storage area of 80 SQ FT + one car which is a better way to store
stuff so this should probably be increased to 120 to 140 SF.
24.Storage for mowers, weed whackers and things like that are stored for limited access to a
more secure area.
25.One Irrigation Vehicle parks inside with all the other equipment around the Vehicle. Two
Riding Mowers in Landscaping Double-Bay with pull through load and unload. It takes four
days to mow and whip.
26.Shop Expansion will likely move Maintenance and remove items out of Greenhouse.
27.Hannah would be better off and Greenhouse could work for Winter Storage for her without
rd
3 Party Storage.
28.Lighting in Shops is terrible for lumens foot candles, head lamps, etc. and needs upgrades
for safety and close work.
29.Fleet Maintenance Bay Lighting is OK.
30.Also enhance Lighting in Public Works Bay.
31.Diesel Exhaust System in Shops needs to be refurbished.
END.
90 BENCHMARK ROAD
SUITE 207
PO BOX 5300
AVON, CO 81620
970/949-5200
FAX 949-5205
7
JUN 26, 2018
Public Works Staff Interviews
Facilities Maintenance Department
Interview Notes
Interviewees: Randy Guzik, Facilities Maintenance Supervisor
Adam Johnson, Electrical Supervisor
Donald Gallegos, Master Carpenter
By: Mark Donaldson/VMDA
RE: Master Plan Update Staff Interviews with Building Maintenance Department
General Maintenance Building Department Notes
The Facilities Maintenance Department manages and maintains most Town of Vail properties (32+)
along with snow melt maintenance with a Staff of 15-16 people. About 10 people work out of the
-6 people work out of the
Electrical and Carpentry Bays at Public Works.
This group needs personal car parking for 12 each day as well as truck parking that could be 2
deep tandem parking on site.
1. Level 2, Southside Village Parking Structure Work Space is cramped with about 10
people and is short on actual Office area and Computer Stations. It is difficult for 10 people to
work and interact efficiently in such small quarters. This Work Space also has vehicle parking
within the Work Space at night due to ongoing vehicle parking shortages.
With the above limitations and no expansion potential of this Work Space, some Staff will need
to move to the Public Works site within a couple of years. Staff parking is also tight at Public
Works. We will review the Village Parking Structure Work Space prior to finalizing this report.
2.The Public Works areas include the following and experience tight Staff parking on site:
Carpentry currently occupies a full Bay with a partial mezzanine on a south bay with carpentry
equipment, tools, building materials with Office Space behind the existing Landscape Bay as
well as about half of another bay currently used for new outdoor furniture storage.
Electrical currently occupies a full Bay with mezzanine on a north bay and has some outside
storage for Street Light Poles and concrete bases. The office within the Bay is ample and
organized for the on-site Staff. The balance of the Bay is also well-organized with clear and
secure access to the inventory of Electrical parts, components and materials.
Randy Guzik, Facilities Maintenance Supervisor
1.The Village location, though tight, allows good response time and access to Vail Village
and other Town properties for maintenance and service work. However, about 3-4 years
hence, Facilities Maintenance will need a new full Bay at Public Works for growth & operations.
The following equipment and vehicles exist at this location:
a.5 Trucks + need 1 new Truck
b.Skidster
c.Sweeper
d.Sweeper
e.Plumbing Supplies
f.Drill Press
g.Small Office with a single computer station used by 10 guys (more computers and less
paper is needed) + need a new office for Randy/Supervisor
h.Pumps, Motors, Piping, PVC and Wood Products
i.Need their own Restroom within the Village Structure
j.-lace to store the trailer) to deliver
Sweeper to the new Parking Structure on the north frontage road due to no maintenance
space being provided in the Parking Structure design.
2.Randy and about 9 other staff conduct their weekly staff meetings in the Village Parking
Structure Breakroom. 2-3 of these staff members work night shifts.
3.Temporary storage and staging areas are needed frequently by various Public Works groups as
they tend to poach and cross-store materials within one others areas when overflow storage
and staging occurs.
For example the new Lions Head Welcome Center furniture is now stored in part of the Bay next
-all furniture, etc. in the Village Structure
Bay. Similarly the old Greenhouse on the Public Works site has summer benches, filter barriers
and other goods stored.
It does seem that some
The 20 year vision is there will be growth required for more buildings to maintain, more people,
parking and equipment within the Department to meet those maintenance requirements.
Adam Johnson, Electrical Supervisor
1.Adam and two other Staff members (Electrician and Helper) handle the current work load with
1 additional Electrical Staff member added in the foreseeable future for this north Electrical Bay
at Public Works. This Bay with a partial mezzanine is deemed adequate due to organization
and accessibility of parts and inventory.
2.Additional and organized Outdoor Cold Storage is needed for 60+ Light Fixture Heads, 60-80
Poles and 20-30 concrete bases, some of which currently take up valuable indoor area. The
Poles should be stored horizontally on 3 outdoor storage racks with 5 racks high; the Fixture
Heads should be stored on shelves and the concrete bases stored on grade along with other
outside cold storage. Ideally this cold storage will be proximate to the north Electrical bay.
3.The outdoor storage bins do not work as well as a more accessible storage shed would be.
4.3 existing vehicles are stored/used on and off-site. 1 new Bucket Truck is needed to be used by
Streets and for Building Maintenance to clean street light fixtures more often.
Donald Gallegos, Master Carpenter
1.th side of Public Works
a partial mezzanine above, all used for storage and various
10x10s, 12x12s, Plywood, boards, etc.) along with office and miscellaneous storage.
2.This work bay also houses a utility truck and seasonal vehicle stored indoors.
3.The existing ventilation within Carpentry should be maintained or enhanced for air quality.
4.Based on the need for a 2 table saws (1 for wood & 1 for aluminum), possible carpentry spray
paint booth, sandblaster for signs and a new restroom it appears that 1.5 to 2 full bays may be
needed to fully accommodate all operations and storage requirements.
Facilities Maintenance Commentary on Public Works Wellness & Break Room
1.Common Wellness Center Needs:
a.Would likely be used and hour before and/or after work shift by PW staff.
b.Suggest 10-12 pieces of work out equipment including weights, treadmill, etc.
c.Restroom
2.Common Break Room:
a.Air Conditioning as well as improved ventilation
b.Additional space for larger events (150-200 people)
c.Larger more diverse Kitchen and possibly BBQ Grilles
d.Serve as multi-purpose Commons Areas and Safety and other Programs, Conferences
and seasonal staff meetings
END.
90 BENCHMARK ROAD
SUITE 207
PO BOX 5300
AVON, CO 81620
970/949-5200
FAX 949-5205
7
JUN 6, 2018
Public Works Staff Interviews
John A. King, Facilities Manager
Interview Notes
Interviewee: John King, Facilities Maintenance Manager
By: Mark & Chris/VMDA
RE: Master Plan Update Staff Interview
1.Master Plan Update Priorities:
st
a.Streets and Parks Building Expansion 1 Priority
b.Frontage Road Turn Lane and Improvements
c.Snow Dump/Storage Expansion and Site Utilities Upgrades
2. Interviewees:
a.Facilities: 2 meetings (22 total with about 10-15 in Parking Structure)
1.John King, Facilities Manager (to be interviewed separately and last)
2.Randy Guzlik Building Maintenance Supervisor (Works in Parking Structure)
3.Adam Johnson Electrical Supervisor
4.Donald Gallegos Master Carpenter
b.Streets & Parks/Flowers/Mowing: 1 Meeting (35 in winter & 55-60 in summer)
A.Charlie Turnbull
B.Sam Sandoval
C.Hawkeye Flaherty signs this is not full time
D.Hanna Sorensen - Flowers
A.Rick Gregory Mow Crew
B.Blaine Palmer Irrigation
c.Fleet Maintenance: 1 Meeting (12 year round)
A.Todd Scholl, Manager (soon to be Retired)
B.Sean Heade, likely Manager successor
C.Jeff Darnell, Parts, Shipping/Receiving
d.Transit: 1 Meeting (50 summer 100 winter)
A.Mike Rose Parking Supervisor Bus Breakroom
B.Jordan Winters
C.Ed Hanson Transit
D.John Sheehan
e.Administration (11 in winter 15 in summer)
A.Greg Hall, Director Public Works
B.Tom Kassmel, Town Engineer
C.Susie Hervert, General Services Administrator
D.Janeil Turnbull, Office Manager/Custodial Supervisor
John King, Facilities Maintenance Manager Comments/Direction:
1.Second Level of Shops , Add Locker Room
Upstairs keep these together.
2.Randy has himself, Adam Electrical Supervisor and Donald Master Carpenter
3.Training Room upstairs to be expanded for larger groups
4.Fleet Maintenance single Restroom with Urinal and Toilet - Streets guys use/need more
5.John manages Town of Vail facilities all over town Dobson, Golf Course, Gymnastic,
Center, Park Restrooms, etc.
6.Randy manages most of the Buildings and has staff of about 10 people that operate out of
the parking structure + 5-6 at Public Works. Their Staff Meetings occur in parking structure
once a week
7.Donald needs more space and larger bay with planer and more room for storage of
materials, etc.
8.Parking onsite at Village Parking and at Public Works is lacking how much more do you
need? Parking plows outside blocks winter parking to some degree and should be
alleviated in favor of protecting such Town assets indoors.
9.In theory the new space will accommodate all of street space projected needs
10.The old streets will become carpentry and landscape operations
11.John may prefer to be downstairs discuss further after all Staff Interviews
12.Could the upstairs be employee housing and relocate Break Room/Multi-Purpose area?
Maybe upstairs over existing shops could be housing each of these add parking and
places housing near industrial noise and light1.
13.Snow storage does not have a dual use.
14.Some of Streets is in the Bus Barn
15.Guess that Streets is 120 x 60 = 7,200 SF expanded to about 10,000 SF keep circulation at
back of building.
16.Pushing back Building toward the mountain?
17.Walking lanes inside Streets could be larger for egress corridors.
18.Foot Prints behind Admin Building Solar + Employee Housing
19.Electrical or Sign Shop could go somewhere else; Streets facilities need to stay on site.
20.Fleet Break Room by themselves
21.Transit Break Room by themselves Transit Office mostly they do not work out of here. This
space is mostly ok.
22.Buses go out in waves Goes 4 -6 each east to west
23.Driver, when shift is over, the driver cleans and washes it and puts is away for the night.
Alternately they switch drivers with the next person.
24.100 Cars/Day drive into Public Works today.
25.About half the Buzzard Park residents work on site.
26.Target Residents for additional housing on site would be for seasonal workers Bus Drivers
and Landscape.
END.
90 BENCHMARK ROAD
SUITE 207
PO BOX 5300
AVON, CO 81620
970/949-5200
FAX 949-5205
7
JUN 28, 2018
Public Works Staff Interviews
Transit Department
Interview Notes
Interviewees: Mike Rose, Transportation Manager
Jordan Winters, Bus Supervisor
By: Mark/VMDA
RE: Master Plan Update Staff Interviews with Transit Department
General Transit Department Notes
-
today (2 of which are temporary). The Buses will grow by 5 or 6 Buses to become 40+ by the best
estimate and includes in-town and outlying routes. The outlying Bus Routes operate with 3 Buses in
10 minute loops. Currently Electric Buses are used on the shorter in-town routes and the Diesel
Buses are used for the outlying routes.
Transit needs about 10 additional parking spaces for employees on this site.
A current challenge within Transit area is the Streets Department storing End Dumps, Blades, Snow
Removal Equipment in 3 Bays which is intended for Transit Storage of 6 Buses, which should then be
sufficient for the Transit Department.
1.Bus charging overnight will be needed for 12 Buses and on up to 40+ Buses as e-Buses overtake
the Diesel fuel Buses.
2.The Heating System in the Bus Bays does not provide adequate heat and should be studied
along with energy conservation efforts for loss of Bus Bay heat when large overhead doors are
open. See narrative directly below.
3.Possible quick-action, vinyl overhead doors with vinyl windows could be installed at Bus Bays
and at Wash Bay/Service areas to keep environmental heat in the Bus Bays & Vacuum/Service
areas (in front of Wash Bay). The existing sectional overhead doors would be retained for
security and opened in the morning and closed at night. During the work day, the vinyl doors
would operate on a electric eye to open and close rapidly when a vehicle approaches
and/or departs from one of these bays.
4.The open wall areas in and around the Vacuum/Service areas before the Wash Bay should be
fully enclosed to allow more efficient usage and to protect from winter elements.
5.Due to Compressed Air Braking Systems for the Buses that are slow to start in cold weather, they
run the Diesel Bus engines indoors with exhaust systems piped to the exterior without tempered
make-up air. This causes major heat loss from the Bus Bays as well as excess diesel fuel
consumption. A large air compressor is proposed to be on a timer overnight to pre-pressurize
the diesel brakes to reduce fuel consumption, reduce the indoor idle time and to reduce heat
loss from Bus Bays in concert with possible quick-acting vinyl overhead doors.
6.The overall notion of Transit is to reduce their carbon footprint in as many logical ways that can
demonstrate a reasonable and efficient payback period.
7.The Fueling Station at the east end of the Bus Bays is shared with Fleet Maintenance and all
Public Works vehicles and including Police and Fire Departments. A DEF (Diesel Exhaust Fuel)
Fueling Station is needed to operate in concert with the other fuel types. The Fueling Station
needs better lighting and more efficiency to serve vehicles faster at peak hours of fueling.
Either more fuel storage or more frequent fuel deliveries will be needed in the future.
8.A storage area is needed for bulk cleaning supplies.
9.
down over the south-facing overhead doors causing ice formations at door thresholds as well
as ongoing snow removal maintenance and ice fall hazards. This will be studied along with
expansion concepts.
10.Shop Security: There are too many unauthorized personnel who have access to the valuable
tools, parts, etc. within the Transit Department. Cameras are needed along with a prioritized
keying system for specific areas where some personnel are working alone at night.
11. It was noted that 5-more Bus turning area from departing Buses heading out the south
doors is needed which could further impact parking. To that end it was observed that a few
feet could be gained on the south edge of the property in enough areas to accommodate
more Bus turning as well as additional employee parking. This could include 3-
walls to expand the surface areas along a lot of the south side of the property.
12.Mike offered a planning concept to build behind the length of the Bus & Fleet Maintenance
Bays to allow most or all of the requisite equipment, buses and other vehicles to be covered in
winter conditions while each Department functions normally with the expansion. It provides for
driving lanes within the new structure as well as a one-way drive behind the new structure from
west to east to complete the driving lane around the property free-flowing and efficient. This
will be explored in our Master Plan Concepts.
END.
90 BENCHMARK ROAD
SUITE 207
PO BOX 5300
AVON, CO 81620
970/949-5200
FAX 949-5205
7
JUN 27, 2018
Public Works Staff Interviews
Fleet Maintenance Department
Interview Notes
Interviewees: Jeff Darnell, Building Maintenance Supervisor Fleet Manager
Todd Scholl, Building Maintenance Supervisor Fleet Manager (Retired)
Sean Heade, Parts, Shipping & Receiving Purchasing & Administrative Specialist
By: Mark & Chris/VMDA
RE: Master Plan Update Staff Interviews with Fleet Maintenance Department
General Fleet Maintenance Department Notes
The Fleet Maintenance Department manages and maintains all Town of Vail Buses, vehicles and
equipment with a Staff of about 12 people and need about 12 parking spaces each day along
with requisite truck loading and loading for the volume of receiving from freight carriers and
redistribution to other departments around Town.
They manage their parts purchasing and warehousing along with managing the Shipping &
Receiving for most if not all Town Departments, which may
. The Parts & Shipping areas include Administration/Office for the Department which is
adequate.
5:00am to 5:30pm.
They no longer perform engine rebuilds (they now pull and replace engines) but do all other
Mechanical Work and Maintenance as well as Body Work, which has maintains a back-log of work
scheduled. These Maintenance services for the Town vehicles are expected to be quick.
1.The town-wide Shipping & Receiving has been a default operation due to convenience and
needs an additional 150-200 SF so as to allow the Fleet Maintenance Parts Inventory to remain
secure and available to only authorized Fleet Maintenance personnel. These shipped goods
received and redistributed are town-wide and wide ranging in size and volume and include
janitorial supplies along with other high volume dispensable products for the Town.
According to Greg Hall consideration shou
2.The notion for expansion and inclusion of the items noted above is proposed to be by knocking
out the non-bearing CMU wall between Parts & Streets and expand to the west. Removal of
stairs in this area would be acceptable.
3.The Fleet Wash Bay (in front of the Vehicle Wash Bay also includes a Welding Bay.
4.Buses are brought in at night for maintenance for a quick turn-around.
5.No additional -ded by Fleet Maintenance; existing is adequate.
6.Improved lighting is needed in the existing Wash Bay; the Hotsie is still used along with Storage
by Public Works.
7.Their single existing Restroom (lavatory & toilet) is overused as it currently includes use by the
nd
Streets guys. A 2 Unisex Restroom is needed adjacent to the existing that includes lavatory,
toilet and urinal to mitigate the current overuse. Fleet Maintenance Lockers are adequate.
The male/female ratio is about 10:1. Showers do not get used so are not needed for
consideration. Create a new janitorial area with water to the west of locker room as part of
parts room expansion to make room for new bathroom.
8.Space and accommodation for additional Bulk Oil Storage is needed beyond the existing
single 250 gallon & two 125 gallon tanks. This will require plumbing of 5 new overhead hose reels
per bulk tank.
9.A single new Parallelogram Lift (about $100,000 plus installation) is needed (to lift Fire Trucks) in
addition to the 2 existing lifts.
10.As e-Buses are planned for arrival in about 2 years new Electric Charges will be needed in the
Maintenance Bays. A new Generator (440A, 3-Phase, 100 Amps per charge) will also be
needed to charge Buses when Holy Cross Electric experiences power outages and possible
blackouts, from time to time.
future operations, equipment, training, etc.
11.The Fleet Maintenance Break Room is independent of the larger Break Room within the facility
and is in need of a new refrigerator/freezer and a bit of reorganizing for more efficient use
throughout the work days.
12.Fleet Maintenance does not see the need for a Work Out/Wellness Area for their Staff.
END.
90 BENCHMARK ROAD
SUITE 207
PO BOX 5300
AVON, CO 81620
970/949-5200
FAX 949-5205
7
JUN 26, 2018
Public Works Staff Interviews
Kristen Bertuglia, Environmental Sustainability Manager
Interview Notes
Interviewee: Kristen Bertuglia, Environmental Sustainability Manager
By: Mark & Chris/VMDA
RE: Master Plan Update Staff Interview
General Discussion
The Public Works Department along with the Town plans to include sustainability improvements
and upgrades in concert with the 20 Year Master Plan Update for the Public Works Department.
Kristen and her staff including Mark Hoblitzell (who wrote grant for Buses and electric battery
storage locations) and Peter Wadden (storm water quality control/filters) are available to assist
and consult with our Master Plan Update Team regarding community solar generated power,
storm water quality control and other sustainability options for the Public Works site.
This assistance includes introduction to and collaboration with energy vendors, community system
designers and funding mechanisms including Holy Cross Electric Association to join the Team.
Discussion of Current Sustainability Options: Kristen shared the results of the Town Event Truck that
has been outfitted with a 2.5 KW (2 panels) system, which can produce 2 KW/Hour for each panel.
1.Put excess Electric Power into the Grid to reduce carbon emissions
2.Battery Bank on site (Yellowstone Park Service Buffalo Ranch is a good example of large
battery bank storage in remote area.) Battery Banks can shave the peak usage loads for a
24 hour cycle, though the batteries themselves may be difficult to procure. Battery back-up
banks are essential for buses particularly when power outages occur.
3.Bus Kilowatts per space needs to be developed by vendors/suppliers
4.New Flyer, Prottera, and Gillig are potential vendor options
5.1.4 miles per KW seems to be the current standard for these buses
(Estimated 650 x 32 - 20,800 KW for just the buses)
6.r excess solar
generated power at an agreed upon rate.
Discussion of Solar Power Generated:
1.Typical Solar Panel = 4 x 8 1 KWH/Day or 30 KWH/MO/Panel
2.4 KW needs 28 SQ Meters of Roof
3.4,000 SQ/MT/Acre = 500 KW per acre
4.3,500 KW Panels System maximum x 850 KWH/YR = 2,975,000 KWH x .1 = $290,000/YR or
$24,000/MO in electricity generated
5.The 20% rule does not exist for Towns cap for Terra PPA (Power Purchase Agreement)
6.Publics Works Department uses about $26,000/YR or 30,500 KWH (This does not include
Storage, Admin or Buzzard Park Apartments)
7.Build Grant may include Storage Lonal Grant500,000 E-Bus Grant
8.Bus Costs 500,000 for diesel / verse $750,000.00
9.Big Horn Sheep habitat area will prevent ground mounted solar panels in some of our site
areas. Roof Top panels are preferred except where we are able to make use of ground
mounted solar so if possible to put on the roof, this is better than putting it on the ground.
Potential Community Consultants/Providers:
1.Sunsense Solar
2.Active Energies Solar, LLC
3.Solar City (could be devolving with Tesla)
4.Holy Cross Electric Association
Action Items for Environmental Sustainability Manager:
In closing, the Master Plan Update Team is requesting assistance from the Environmental
Sustainability group in the following aspects of support:
1.Procurement of Consultant and Community Solar Vendor to provide assessments of current
and future usage for the PW site.
2.Preparation of benefit analysis for new water quality standards for waste and storm water
for the PW site.
3.Procurement of Consultant to assess solar and battery storage applications compatible with
the Bus products being purchased for the Town in 2020.
4.Assistance with waste diversion/recycle for the PW site.
END.
L0 BENCHMARK ROAD
SUITE 207
PO BOX 5300
AVON, CO 81620
970/949-5200
FAX 949-5205
7
AUG 2, 2018
George Ruther Interview, Director of Housing
Interview Notes
Interviewee: George Ruther, Director of Housing
By: Chris and Mark/VMDA
Re: Public Works Master Plan Update vis-à-vis Housing Needs
General Housing Department Notes for Public Works Site
The following site planning, project funding and housing development possibilities and strategies
were discussed along with George referencing and providing a copy of the 2018 Workforce
Survey Report:
A.Partner with a Housing Developer that is not necessarily with the Town of Vail to build open
employee housing. Funding can be from a variety of sources. The following are known
housing project statistics with interesting partnerships, funding sources and ownership
patterns.
1.Lions Ridge Apartments (Previously Timber Ridge Apartments) were developed on Town
owned land with private developer to reduce Town risk and to get it built. They turned
away from the I-70 corridor for sound attenuation. Parking for this project was an
average of 1.4 vs 2 average parking spaces/unit.
The cost of 114 Units all in for the 3-stories of wood frame construction with surface
parking was $27MM exclusive of land cost on 5.24 acres. Low 600 to 900 SQ FT one and
two bedrooms units with minimal offsite improvement costs.
2.Buzzard Park was developed by the Town on Town owned land.
3.Public/Private Partnerships can be productive with a variety of business plans based on
who owns land, how long the developer manages for profit and length of time to turn
back over to the Town.
4.First Chair Apartments in Lions Head was developed by VRI on their own land. Parking
for this project was an average of less than 1 parking space per unit.
5.Vail Commons was built on Town owned land by private developer with commercial
interests to offset infrastructure costs.
6.The Boarding House Telluride, CO has 14 to 16 Rooms with more common
space and has been well-received by the seasonal resident employees.
7.6 West Project in Edwards, CO is a modular housing project set for delivery in OCT/ NOV
2018 and includes a Community Center, Commercial Kitchen, a Movie Room and
Fitness Area with indoor and limited outdoor spaces, hence the amenities.
8.
box:
a.We do not have the option or the luxury of NOT building housing on the Public Works
site,
b.Increasing and optimizing density by downsizing housing units,
c.Future housing cannot be for sale and must be rented for seasonal, FTE and
transitional housing,
d.
9.Are Sola
10.
niche) with non-traditional thinking. Housing mixes and styles of living will be explored,
based on Seasonal and FTE Staff housing needs.
11.Vail Health Center has lost all but 20% of their parking spaces. The remaining parking
spaces are now for critical need patients. They now use shuttles to manage parking
during construction for three years. Maybe it should be permanent leading to a
potential reduction in parking spaces for some types of work force housing?
12.Site access is a challenge to residents without conflict with industrial operations and bus
traffic in concert with long daily hours of Public Works operations.
13.Housing on the Public Works Site: How do we build and justify the housing with ongoing
municipal expenses to help control long term costs of housing to the Town?
14.Public Works Master Planning Assumptions & Review of Opportunities:
a.Existing Administration Building may need to either be demolished and/or moved to
allow more housing at east end of site. As a 5,000 SF Administration area for limited
population of staff is not the best use of the existing building footprint.
b.Wvailable in the
future? Who knows, maybe land values will become high enough to accommodate
a below-grade parking.
c.Utilize non-traditional approaches to the Public Works Master Plan Development.
d.Parking can either occur beneath the restored wildlife corridor or the wildlife corridor
can be displaced locally. The East Vail Parcel Critical Range goes from East Vail to
the Public Works Site and may be altered over time.
e.This is one the last chunks of land left so this might be the best place for housing.
f.Optimize Land Use because single story structures do not work on such valuable
housing sites, particularly in this situation.
END.
L0 BENCHMARK ROAD
SUITE 207
PO BOX 5300
AVON, CO 81620
970/949-5200
FAX 949-5205
7
AUG 2, 2018
Ron Braden Interview Notes
Interviewee: Ron Braden, Information Services Director
By: Chris and Mark/VMDA
Re: Public Works Master Plan Update vis-à-vis Housing Needs
General Notes for Information Technology
1.Fiber Optics (and Cellular Towers) resides at the Public Works site and it comes into the
Administration Building. The Fiber was developed here around 1997-98.
2.Fiber then goes to a closet in the middle of the Bus Barn and also to the upper level of the
Facilities Building. The new Fiber now goes
back to the Village Transportation Center.
3.The new fiber would be in the Public Works Administration Building and come down Frontage
Road and through Public Works site.
4.With Master Plan 20-Year Update, new fiber will then go back to the Municipal Complex. The
Fiber currently in place is pre-2000 and is old because it wears out. We cannot do 10 Gig on
the fiber as it only has 6 strands. When one strand is bad, so we are down to 5 strands.
5.A 288 count single mode fiber in Housing and
Public Works upgrades.
6.State of the Art Facilities should be provided for internet/social media/etc. for Buzzard Park
which is the highest usage access point in town.
7.Cabling to the Buildings is cost neutral. There is a primary fiber feed to each building. Copper
has a limit of 300 feet with typically 3 drops to each jack in the building.
8.IT Fiber comes to site, cellular carrier on site Crown Castle and these cannot move along with
the equipment shed at the Southwest corner. Private Fiber is going out there and Century Link
Fiber goes out there, we need to know where those are at. Cellular towers use fiber from
Century Link.
9.Leonard Sandoval at Public Works should have plans from 2014 for routing.
10.CDOT Fiber runs along 1 70 to the Overhead 177.4 then over the berm to Public Works
11.Century Link Fiber on site no Comcast fiber
12.Town of Vail Fiber must keep the line of sight to the Golf Course area.
13.New Data Center at West Vail Fire Station may get put into Public Works (800 SF).
14.Meet Me Center may be in Vail as well. The room at Public Works does not meet
requirements of 600 SF which is a timing issue.
END.
L0 BENCHMARK ROAD
SUITE 207
PO BOX 5300
AVON, CO 81620
970/949-5200
FAX 949-5205
7
AUG 30, 2018
Greg Clifton, Town Manager
Interview Notes
By: Mark/VMDA
Re: Public Works Master Plan Update
The following major issues were discussed regarding the Town needs for the Public Works Site Re-
Development capacity, project funding and most particularly housing strategies and solar energy
applications.
The site capacity is also intended to accommodate additional storage and some operational
needs from the Vail Recreation District and Fire and Police Departments. These items are critical to
address the long-term needs of the Public Works and Transportation Department and to facilitate
collaborative Town efforts for ongoing Housing Development and Utility Grade Solar infrastructure.
Housing Development and Utility Grade Solar Infrastructure Needs
This Master Plan Update is being embraced by Council and is in the hopper to budget with the
understanding that the project must have a visible strategy for significant additional housing
development and long term solar energy solutions.
It is critical to address and offset the Public Works site energy needs in concert with offsetting
energy consumption for Town Snow-Melt Systems in order to live up to our commitment of
becoming a sustainable community.
1.Discussion Points for Housing Development Needs:
a.Housing is intended to be for the exclusive use of Town Employees.
b.We must look way ahead and beyond our current housing needs.
c.Though not ideal we need to retain the Buzzard Park Housing for the foreseeable future.
d.We need to provide a variety of housing types for Town Employees with tenure.
e.Bunker and Dormitory style housing works for seasonal employees and some singles; it
appears we may need to provide some housing to accommodate some kids and pets.
f.Live-Work Housing must be identified and included among the future housing types.
g.In general the Town is losing younger employees after 2-3 years. Therefore new and
creative Housing Types are needed to assist in facilitation of employee retention.
h.Council is currently targeting Buy-Down Programs, Grants and Credits for entry level and
seasonal employees.
i.
new units in 10 ye
j.Due to the increased Housing, a new Transit Stop will be needed at the Public Works site.
k.Town Manager and Housing Director are simpatico with the responsible reduction of
cars relative to the sizes and types of housing units
l.The recent Telluride, CO Public Works Housing Development project has proven to be
successful though it had critics throughout the public review process for combining
housing with buses and snow plows.
2.Discussion Points for Utility Grade Solar Infrastructure Needs:
a.Utility Grade Solar Infrastructure is needed to provide the offset costs for Public Works site
needs as well as for Town Snow-Melt Systems. This directive is intended to bring Vail into
the future as a more and more sustainable community as expansions of solar
applications continue through the duration of this Master Plan Update and beyond.
b.The Town Snow-Melt issue and strategy will continue to be a lightning rod between the
Council and Community.
c.Holy Cross Energy is the target for our Utility Grade Solar Infrastructure partner and has
the leadership, desire and commitment to be a strong partner. Their forward
movement, diversity and expanded services toward offsetting traditional power
and sustainable energy and services that improve the quality of life for our members
d.We will consider solar installations at roof tops, ground and free-standing mounted
structures and other solar applications as each new and/or remodeled structure
evolves. The applications at Public Works Buildings will likely serve their needs directly
while other installations on site over time will address Town Snow-Melt and other Town
utility offsets. Each step of new and/ or remodel development of structures and site
e.
assisting in these evaluat
f.The Town will seek collaborative partnerships (HCE), Grants and Credits in these ongoing
and sequential Solar System Developments to dove-tail with the phases of development
produced from the execution of this Master Plan Update.
END.
L0 BENCHMARK ROAD
SUITE 207
PO BOX 5300
AVON, CO 81620
970/949-5200
FAX 949-5205
7
SEP 10, 2018
Chief of Police Dwight Henninger
Interview Notes
By: Mark/VMDA
Re: Public Works Master Plan Update
The Vail Police Department was founded about 52 years ago and has grown to a Staff of about 27
in the 911 Regional Call Center plus about 40 with all other Vail Police Staff. Chief of Police Dwight
Henninger is also the De-Facto Town Emergency Management Director.
It is expected the 65 will grow to about 70 within 10 years with another 5-6 temporary Police Staff.
There is one full week of Police Officer Training twice a year. All Vail Police Officers are required to
live within 45 minutes to insure response time.
Current Vail Police interaction with Public Works includes Fuel, Wash and Maintenance of Vail
Police Vehicles along with the PW Impound Yard (which could be narrower and longer and be
-
Vail Police Needs at Public Works Site
1.Mobile Communica
due to $100K in communications and electronic equipment being inside. This regional asset is
currently stored at the West Vail Fire Station and needs to be relocated for Fire usage.
2.Temporary indoor Storage for a vehicle that needs to be impounded until a Search Warrant
may be issued. This could be done in the Paint Booth if it meets the standards for security.
3.Rescue Vehicle (58,000 pounds) Storage that currently resides at the Avon Public Works Facility
on a temporary basis.
4.Need secure Storage Lockers within Fleet Maintenance to secure vehicle Police Gear while
being maintained and serviced.
5.Emergency Community Needs: Under emergency circumstances significant storage for
drinking water, diesel and other fuels will be needed along with an Emergency Power
Generator. In these times, Bus dependency for transportation could address emergency
situations. The emergency power supply would allow water and fuel to be pumped without
interruption.
Police Staff Housing Discussion
The existing Buzzard Park Apartments have only minimal sound attenuation at Party Walls and is a
-
operation. Vail Police Staff housing does need to include kids and pets.
END.
L0 BENCHMARK ROAD
SUITE 207
PO BOX 5300
AVON, CO 81620
970/949-5200
FAX 949-5205
7
SEP 10, 2018
Vail Fire Chief Interview
Interview Notes
Interviewees: Mark Novak, Fire Chief
By: Mark/VMDA
Re: Public Works Master Plan Update vis-à-vis Vail Fire Department Needs
Discussion of Vail Fire Department Needs at Public Works
The response is equally interesting and provides insight into the day-to-day activities of Fire
personnel: Better and safer (new and remodel) buildings will be constructed via improved
building products and technologies along with safer and more stringent Fire, Life Safety and
Building Codes.
Vail Fire personnel train continuously and provide an image and message of safety to the
community that includes emergency medical, public awareness and continuous training as well
as full response to all alarms. Surprisingly, Vail Fire personnel spend about 4% of their time each
year fighting fires.
Their Target Arrival Time at a scene is 4 minutes (240 seconds) and is critical to meeting community
expectations. (This is due in part to the fact that when fires do occur, fire growth is more rapid, the
temperature is hotter and the products of combustion are more toxic than when a fire occurs in a
Employee retention at Vail Fire is a huge need. About 35% of Vail Fire personnel live in the Denver
and the front-range area and commute for their work days in Vail. This long-distance living is also
growing into Buena Vista, Salida, Eagle and Gypsum CO. Vail Fire feels the attraction to future
staff housing needs would include a functional home with personal storage and parking for mostly
young families.
The following Public Works Site needs were discussed:
1.Vail Dispatch based in Vail Police Department has a Mobile Communications Unit that is
West Vail Fire Station as it needs to be stored in a tempered environment due to containing
about $100,000 in value of communications equipment. The storage bay needed at Public
Vail Fire needs their bay that the MCU is stored in for other Fire purposes.
2.Vail Fire has thold Ford cab-over Fire Pumper Truck that is also stored
outdoors at Public Works. The idea is that this vintage truck may be restored as a part of
3.3a combination of Fire Hose Testing
and Extrication Training Area.
Such Staff Training operations currently take place for a few days each, twice a year. This
area would also need a Fire Hydrant and would be staged with 3 Fire Engines and an SUV
on-site during these Staff Training Operations.
An additional need could include a Staff Training for Smoke Rooms, etc. (this is not intended
rstand if this need would
In summary, Vail Fire feels their opportunities at the Public Works site would be beneficial and
cooperative for all beyond their fuel, wash and maintenance of their vehicle assets at Public
Works, as follows:
1.Better quality housing for some segments of Vail Fire personnel
2.Storage and Training opportunities beyond existing capabilities
3.Would collectively assist in employee retention.
Additional input was provided regarding possible alternatives for consideration the current snow
removal, trucking and snow dump/storage at Public Works, as follows:
1.Yes, increase the snow dump/storage volume by 50% while also staging a large blower to
stack the snow higher and away from the electric power lines.
2.In lieu of trucking snow removal to Public Works, perhaps consider converting over time to
using rotary plows that would blow the snow out of rights-of-way onto private front yards.
This is a huge paradigm shift and would require community input but could, over time, free
up the Snow Dump/Storage site for yet more housing, should the circumstances prevail.
END.
90 BENCHMARK ROAD
SUITE 207
PO BOX 5300
AVON, CO 81620
970/949-5200
FAX 949-5205
7
SEP 4, 2018
Vail Recreation District Interview
Interview Notes
Interviewees:
By: Mark/VMDA
Re: Public Works Master Plan Update vis-à-vis Vail Recreation District Storage Needs
Discussion of Needs and Objectives for VRD
The Ford Park area is considered the VRD Base Camp. All their Golf Carts and vehicles are
serviced at Public Works. About 95% of the VRD Shipping and Receiving comes direct to the VRD
Golf Clubhouse.
ke) which is a
relatively small portion of their overall storage in and around the Golf Course, Lower Bench of Ford
Park and others described in the noted attachment. This specific storage is requested at the
Public Works site.
The current storage facilities for these items causes truck traffic and loading/unloading operations
at the lower Bench of Ford Park, which is in conflict with the heavy pedestrian users of the Ford
Park area.
Additionally at the Public Works site they need vehicle storage for 5 Ford F250 Trucks and a single
4 or so VRD Sporting
Events each year such as bike, whitewater and running races that occur in and around Eagle
County. This will free up parking and traffic at Ford Park which is now used by VRD and works
.
Additionally, the storage of 2 Fairway Mowers is needed at the Public Works site in the winter.
Their General Objectives are three-fold:
1.EFFICIENCY: Centralized Storage at Public Works for Sports and Athletic Field #6 Storage
would allow more spacious and organized storage whereby inventory is readily available
for exiting to events and returning these items directly after the events. This will cause more
efficiency in critical personnel time than working out of the somewhat scattered and over-
stuffed areas of current storage facilities to supply these events.
h is unsafe for much
of the equipment. The facility can also include overhead garage doors for direct loading
and unloading as well as a mezzanine for lighter weight goods and equipment to maximize
the volume and types of storage needs.
2.SECURITY: For the Storage requested at Public Works, there can be compartmentalized and
secure bays in divided and lockable cages, therefore minimizing loss of equipment and
sports gear.
3.SAFETY: VRD Storage areas are accessed every day of the year. By reducing vehicular and
truck traffic and eliminating loading and unloading in the Ford Park area, visitor and
pedestrian traffic will be safer.
Many of the staff that conducts these operations are volunteers that understand less about
truck maneuvers and loading/unloading than full-time staff.
With the Storage Needs met at the Public Works industrial site the loading and unloading
operations can be performed directly and safely with proper warehousing/storage access
and design with racks and floor mounted containers.
The Staff of VRD feels that these opportunities at the Public Works site can allow for better growth,
more efficiency in these areas and for accessibility and safety while improving Town assets.
END.
Vail Recreation District
2018 Storage Content
Golf MaintenancePublic Works
Golf Equipment2-Trucks in Winter
Snow removal equipmentTrailer in Summer
Parks and Golf Shed
Chemicals (Haz Mat Containers)
Fertilizers Sports Storage
Shop tools/small engine eqipmentLower Bench-
Mechanical equipment and parts- Auto & Truck partsHomestead-All Race Equipment
UniformsBikeTentsArches
Mobile Irrigation equipment and suppliesRunningTablesChairs
PaintsWhitewaterSignsCones
Golf Course Accessories/Small Irrigation partsNordicFlagsGarbage Cans
Flamable CabinetWeights for Sports FencingWater JugsRamp for Kyyaks
Oils & Lubricantspodiums
Potato Celler-
Co-Ed Bathroom has JanitorialBaseball Equipment
Tennis Nets
A-Frames and Safety Barriers
Old truss for Start/Finish Golf Nordic
ScaffoldingRace Equipment & Fat Bike Skis Snowshoes
Basketball backboards and ring (adj heights)
Volleyball Tiller Summer
Summer Tires#16 Golf Yard Storage
Shared TractorSports fencing (PVC Material)
Go-Pro uses
SOS
Exterior Storage Shed VSSC
Winter/SummerPink Vail
Golf EquipmentEC School
Irrigation MaterialAerator/Slicer Parts
Hand ToolsSpreader Parts
Driving Range netsTrailer-winter
Greens Covers
Snow Fencing Tennis Administratio+G34:G86n
Drainage SuppliesYouth Soccer Equipment
Signage Golf/NordicUniforms
BrutusAll Equipment that can not be frozen
Crumb RubberElectronics and timing equipment
Gatorage Concentrate
Main Pump House Catch All Admin-Sports
Golf EquipmentJanitorial-winter only
Turf Covers
Roofing Material Ford Park Sports Center
Fertilization MaterialPrizes, Swag, cups (bag stuffing equipment)
Umpire Closet
Old Pump House Promoters Office
Course AsscessoriesSafety Netting
Benches, bike racksBatting screens, bases, all softball eqipment, umpire uniforms
Upstairs Signageweights for goals
Retaining Wall East End
T-Post Taj
Water Tubs2-Bay xtra deep Garage
Interior and Exterior
Goals (soccer/lacrosse)
Turf drag conditioners
Red Sandstone sweeper
Basket ball, volleyball and soccer programming Winter Specific race equipment
equipmentMowers x2
Volleyball nets and systems for quick setupMowing equipment
Referee stand3-Utility vehicles
Small Soccer goalsField Prep equipment, paint & painters
Pickleball nets and accessoriesWasher
Irrigation parts
Eagle Vail Fields Janitorial supplies
Sports Job Boxsmall employee area (microwave and Fridge)
Back pack sprayers and chemicals
gas and flamable cabinet
Homestake Peak hand tools
Designated CageSports Center-Safety and Soccer Netting
Coordinate Club usage and provide storageSideline Tarps
Youth Basketball, volleyball nets
Futsol, small sided soccer
Adult Flag Football Gypsum (Gunion Property)
2-Utility CartsTrailer Storage (Not our land and difficult to access when needed)
Job Box
Hand Tools
Athletic Field #6
HSP Garage Corn Hole
GatorsSafety Netting
Misc outdoor equipmentTournament garbage cans and recycling cans
hoses, painters, PVC goodsVolleyball nets and equipment
Field Mower 2018Rugby posts
Volleyball Tiller
Utility Cart
Pickleball Fertilizer and seed
JanitorialLiquid Chemicals
Court Maintenance EqupmentShower Area-
Nets and WindscreensJanitorial closet and storage (backstock)
Rugby storage(grills and tables) refridgerator
Portable goals and pads (1/3 of all storage in winter)
Hand tools
Upper Level-
box paint plus 5 gallon paint
Tennis Nets and windscreens (Tennis Center and Booth Falls)
Pickleball nets
Exterior-
Summertime x2 dumpsters (trash and recycle)
sand/top dress material
Rugby sleds
Becomes a "catch all" for general public disposing of trash material
Volleyball grill goes indoors in winter
6.3 Engineering Reports
1. Electrical
2. Mechanical
3. Structural
5. Geotechnical
aec
Architectural Engineering Consultants, Inc.
Mechanical, Electrical, & Lighting Design Services
TM
TM
An Office with LEEDAccredited Professionals
Mr. VictorMark Donaldson& Chris Juergens August 29, 2018
Victor Mark Donaldson Architects
0090 West Benchmark Road, Ste 207
Avon, CO 81620
Reference: TOV Maintenance Administration RedevelopmentElectrical Site Observation
AEC #18030
Dear Mark & Chris,
We are providing the following electrical site observationto review what existing electrical
systems are in place at the TOV Maintenance Administration buildings.
Executive Summary
This is an electrical site observation completed by Stanton Humphrieswith Architectural
Engineering Consultants walking through with Adam Johnson, TOV Public Works. We are
providing observations and comments for future rework, remodeling and additions to the
buildings and site. The primary observations are,
I.Overhead pole utility power is routed around the northand west portions of the
property. The power poles and utility transformers are located up the mountainside.
Services to the buildings are adequate. It would be recommended to set utility
transformers closer to the buildings and provide better utility access to transformers for
maintenance and replacement in case of emergency.
II.Internal building electrical distribution is adequate throughout the Administration and
Maintenance Buildings. Any opportunity to rework the existing incoming distribution and
replace some of powerdistribution panels within the Maintenance Building should be
pursued. Emergency power distribution is limited to a generator dedicated to thefleet
fuel pumps.
III.Interior lighting at both buildings is primarily fluorescent lights with retrofit LED lamping.
At the bus barn new LED lighting with motion controlshas been installed. Lighting
throughout the facilities are adequate. Lighting controls are primarily on/off switches
with some motion control.
IV.Exterior lighting at both buildingsis primarily wall and pole mounted fixtures with retrofit
LED lamping. These fixtures are not cut off type and would not be considered Dark Sky
compliant. Lighting controls are traditional photocell and timeclock controls.
40801 US Hwy 6 & 24,Suite 214,Eagle-Vail, CO 81620 Post Office Box 8489,Avon, CO 81620
phone: 970-748-8520 email: stan@aec-vail.com:www.aec-vail.com
TOV Maintenance Administration RedevelopmentElectrical Site ObservationPage 2 of 7
August 29, 2018
Electrical Site Observation:
Met with Adam Johnson, TOV Public Works to walk through the site on Wednesday 8/8/18.
I.Utility Transformers and Incoming Services:
Adam and I walked the perimeter of the property to review the existing services in place. The
utility has a set ofoverheadpower polelinesrun directly north of the property, up the
mountainside, and at the west end of the property turning towards the south. These power
lines feed the following transformers.
1.At the northeast corner of the property, up the mountainside, the utility has two
transformers, one transformer feeding the TOV Administration Building and the second
transformer feeding the housing directly north and east of the Administration Building.
The underground incoming service to the Administrative Building is a 200 amp120/208V
3P servicefed with 250 MCM aluminum feeders.The transformer is approximately 250’
away from the building.
2.Directly north of the Maintenance Building, up the mountainside, the utility has a pad
mounted transformer fed from the utility poles. The service for the maintenance
building is routed directly from this transformer down the mountainside into an electrical
manhole outside of the building, then into the main electrical room. The service size is a
930 amps 277/480V 3P service fed with 3 sets of 500 MCM aluminum feeders. The
transformer is approximately 275’ from the building.
3.Directly west of the AT&Tcell towera third transformer feeds the cell tower and the
TOV storage shed (“3 door shed”) that is located towards the west end of the site. The
service size is approximately 100 amps 120/208V 3P. The power panel set here feeds
loads at the shed,exterior lighting and some block heater receptacles.
nd
Utility transformers at northwest corner of property. View from 2utility transformer feeding the
These feed the Admin building and housing. Maintenance building.
TOV Maintenance Administration RedevelopmentElectrical Site ObservationPage 3 of 7
August 29, 2018
It’s unusual to have transformers located away from commercial properties. We normally
locate transformers as closeto the buildings as possible to minimize voltage drop. Utilities also
have a policy to have ready access to their utility transformersincase replacement or
maintenance is required. The existing utility transformer locations are not readily accessible,
there’s a rough jeep trail providingaccess.
II. Internal Building Electrical Distribution:
The Administration Building meter and main disconnect are locatednear the center of the north
side of the building. The 200 amp 120/208V 3P disconnect has a short run of wire to the
interior main power panel. The main power panel distributes to two other sub panels. The
service and power distribution are adequate, the power panels are in fair to good condition.
AdministrationBuildingincoming Administration Building Main
service CTs and Main Disconnect Power Panel.
TOV Maintenance Administration RedevelopmentElectrical Site ObservationPage 4 of 7
August 29, 2018
The Maintenance Building meter and maindistribution centerare located towards the west end
of the building. The main electrical room at this location has a CT cabinet with splicesfeeding
two 800 ampmain distribution panels. One maindistribution panel is in the main electrical
room and feeds the greenhouse, two trash compactors and one unidentified load. The second
distribution panelhas three main switches,400/3barn boiler room, 400/3 Welding,400/3 Old
Gutter.
Maintenance Buildingincoming Maintenance Building Main Distribution
service splice at CTs Panel, one of two.
These maindistribution panels feed the power panels throughout the Maintenance Building.
Most panels are in fair shape, some poor and in need of replacement. The panels are located as
far as 500’ when you’ve run to the other end of the building where the fleet fueling station is.
There would be a concern for voltage drop when running this long of a distance.
TOV Maintenance Administration RedevelopmentElectrical Site ObservationPage 5 of 7
August 29, 2018
The incoming service isnot heavily loaded. During any new construction any opportunity to
improve the main distribution at the incoming service, add a service at the far end of the
building and replace existing panels during new constructionshould be pursued.
There is one small generator set at the east end of the building to provide emergency backup
power for the fuel pumps.
Maintenance Building old gutterand disconnects Maintenance Buildingtypical
power panel
TOV Maintenance Administration RedevelopmentElectrical Site ObservationPage 6 of 7
August 29, 2018
III. Interior Lighting:
Interior lighting throughout the Administration and Maintenance Buildings are primarily a variety
of fluorescent fixtures that have been retrofit with LED lamps. At the Bus Barn,east part of the
Maintenance Building, new LED fixtures with motion control has been installed. Lighting control
is primarily on/off switcheswith some lighting controlled withmotionsensors. Lighting is
adequate throughout the buildings.
Maintenanceand AdminBuildingtypical Maintenance Building industrial
Fluorescent fixture retrofit with LEDs Fluorescent fixture retrofit with LEDs
Busstorage areaLED lighting with motion sensor control.
TOV Maintenance Administration RedevelopmentElectrical Site ObservationPage 7 of 7
August 29, 2018
IV. Exterior Lighting:
Exteriorlighting atthe Administration and Maintenance Buildings are pole and wall mounted
area fixtures that are retrofittedwith LED lamps. These fixtures are not cut off type and would
not be considered Dark Sky compliant.These lights are controlled through traditional photocell
and timeclocks.
Pole mounted LED fixtures at Site Wall Mounted retrofit LED
Stanton O. Humphries, PE
-845-7910
Fax 970-845--mail drader@raderengineering.com
Town of Vail Public Works and Transportation Maintenance Facility
Mechanical Site Summary
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MEMORANDUM
TO: Mark Donaldson
FROM: Greg Schroeder
DATE: February 18, 2019
SUBJ: Vail Public Works Traffic Status INTERNAL DESIGN TEAM MEMO, NOT FOR AGENCY SUBMISSION
This memorandum summarizes the status of the traffic engineering investigation to date.
Traffic Counts: Turning Movement Counts (TMCs) were taken at the intersection of South Frontage Road
and Vail Valley Drive/Elkhorn Drive on December 13, 2018. Counts were performed from 6:30am to
8:30am (morning) and from 3:00pm to 5:00pm (evening). A copy of the count data is included.
South Frontage Road: South Frontage Road is a roadway under CDOT jurisdiction and is classified as F-R
per the CDOT State Highway Access Code (SHAC). The posted speed limit is 45mph, and the Town and
CDOT do have variable speed limit signs in the vicinity that do change the speed limit during events.
Auxiliary Turn Lanes: Per the SHAC, auxiliary turn lanes are triggered based upon traffic volumes, safety
and operational conditions. The threshold for an eastbound left turn deceleration lane at the S. Frontage
Road and Elkhorn Drive intersection is 10 vehicles per hour (vph) or greater. The threshold for a
westbound right turn deceleration lane is 25vph or greater. The threshold for a southbound right turn
acceleration lane is 50vph or greater.
Per the existing traffic counts, there were 11vph during the morning and 13vph during the evening for the
eastbound left turns. Therefore, the existing volumes warrant an eastbound left turn deceleration lane
based upon existing conditions.
For the westbound right turn lane, there were 1vph during the morning and 2vph during the during the
evening for the westbound right turns. These existing volumes do not trigger a right turn deceleration
lane.
For the southbound right turn lane, there were 18vph during the morning and 26vph during the during
the evening for the southbound right turns. These existing volumes do not trigger a southbound right turn
acceleration lane.
The southbound left acceleration lane may be warranted by safety and operational concerns. Based upon
the low turning movement volumes, this lane is not warranted. However, operational changes, substantial
turn volume addition, and/or future accident rates may warrant this lane in the future.
CDOT Access Permit: CDOT requires that an access permit be submitted when an access will be increased
by 20% of its volume, if there is a change of land use, or if there are identified safety problems. The existing
volume of Elkhorn Drive per the December counts is 32vph for the morning and 47vph for the evening.
Based upon these volumes, an increase of greater than 6vph would trigger the 20% threshold for the
submittal for an Access Permit.
Page 1 of 2
Turn Lane Construction Timing: Based upon the existing volumes, an eastbound left turn deceleration lane
is warranted now. However, the requirement for the timing of construction of a turn lane will be when an
access permit is submitted. This could be when the 20% threshold is triggered or earlier.
Additional Capacity on Site: The public works facility is proposed be replaced with a larger structure, but
is not anticipated to increase traffic volumes, as the additional structure size will allow many of the onsite
vehicles to be parked inside of a garage rather than in a parking lot. We understand that the overall vehicle
trips will not change These operational specifics should be discussed
and yard size as its metric for the determination
of trip generation. Additionally, they will require an anticipated Year 2040 public works operations which
are likely to increase over time.
Future Phases: 4 total phases have been identified, as listed below:
Approximate Traffic Volume Anticipated Improvements
Phase Description
Increase Needed *
Construct new public Construct Eastbound Left Turn
1 No Net increase in Traffic
works facility Deceleration Lane
Add 12-24 new Additional 5 to 8vph for 12 units
2 None
housing units Additional 9 to 14vph for 24 units
Construct Southbound Right
Add 40 more housing
3 Additional 13 to 20vph for 40 units Acceleration Lane or Mini
units
Roundabout
Add 56 more housing
units (80 new units,
4 Additional 18 to 27vph for 56 units None
and removal of 24
units)
* These anticipated improvements are for planning purposes only. A final CDOT traffic analysis is
required to validate these findings.
Trip Generation Rates: For the purpose of this memorandum, two different trip generation rates were
utilized.
Traffic turning movement counts were conducted at the Timber Ridge and Lions Ridge
Apartments on December 1, 2018. A derived rate was utilized based upon the number of housing
units and the traffic volumes. These rates represent the lower of the ranges shown above.
th 1
National rates from the ITE Trip Generation Manual, 10 Edition were used to estimate the traffic
volumes for the proposed housing units. These rates represent the higher of the ranges shown
above.
Next Steps: The improvements described above are considered preliminary and are subject to the
completion of a final CDOT traffic analysis. McDowell Engineering can complete the phased traffic study
upon a final phased plan.
1th
ITE (Institute of Transportation Engineers) Trip Generation Manual, 10 Edition, 2017
Page 2 of 2
Map
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5020 CountyRoad 154
Glenwood Springs, CO 81601
Phone: (970) 945-7988
Fax: (970) 945-8454
Email: hpkglenwood@kumarusa.com
Office Locations: Parker, Glenwood Springs, and Silverthorne, Colorado
GEOLOGIC HAZARDS REVIEW
PROPOSED TOWN OF VAIL
PUBLIC WORKS FACILITY DEVELOPMENT
1309 ELKHORN DRIVE, VAIL
EAGLE COUNTY, COLORADO
PROJECTNO.18-7-606
NOVEMBER 6, 2018
PREPARED FOR:
VICTOR MARK DONALDSON ARCHITECTS
ATTN: MARK DONALDSON
P.O. BOX 5300
AVON, COLORADO 81657
markd@vmda.com
TABLE OF CONTENTS
Rockfall Source Zone
Rockfall Paths
Rockfall Runout Zone
Model Input Information
Model Output Information
ProjectNo. 18-7-606
PURPOSE AND SCOPE OF STUDY
SITE CONDITIONS
ProjectNo. 18-7-606
PROJECT AREA GEOLOGY
ProjectNo. 18-7-606
GEOLOGIC HAZARDS ASSESSMENT
ProjectNo. 18-7-606
ProjectNo. 18-7-606
Rockfall Source Zone
Rockfall Paths
ProjectNo. 18-7-606
Rockfall Runout Zone
ProjectNo. 18-7-606
Model Input Information
Model Output Information
ProjectNo. 18-7-606
ROCKFALL MITIGATION CONCEPTS
ProjectNo. 18-7-606
ProjectNo. 18-7-606
RECOMMENDATIONS
LIMITATIONS
ProjectNo. 18-7-606
TO:PlanningandEnvironmentalCommission
FROM:CommunityDevelopmentDepartment
DATE:April22, 2019
SUBJECT:Arequest for a recommendation to the Vail Town Council to update Section12-
2-2,Definitions of Words and Termsand Section 14-10-4,Architectural
Projections, Decks, Balconies, Steps, Bay Windows, etc., Vail Town Code
pursuant to Section 12-3-7, Amendment, to amend the definition of flat roof, add
a definition for sloping roof and parapet, and to create regulations for parapet
height.
Applicant: Town of Vail
Planner: Ashley Clark
I.SUMMARY
The Community Development Department is proposingto update the Vail Town Code to
add definitions related to roof pitches and respective maximum allowed heights and to
add languageto regulateparapets.
II.DESCRIPTION OF REQUEST
The Community Development Department is requesting that the Planning and
Environmental Commission forward a recommendation of approvalto the Vail Town
Council foramendmentsto Sections 12-2-2 and 14-10-4,pursuant to Section 12-3-7,
Amendment, Vail Town Code, to allow for the addition of new definitions for sloping roof
and parapet, to update the existing definitionof flat roof and add regulations for parapet
height.
III.PROPOSED TEXT AMENDMENT LANGUAGE
The Community Development Department proposes the following languageto be added
to Title 12 and Title 14, respectively:
The proposed amendmentsare asfollows(text to be deleted is in strikethrough,text that
is to be added is bold. Sections of text that are not amended have been omitted.):
12-2-2: Definitions of Words and Terms
ROOF, FLAT: A roof that is not pitched and the surface of which is generally parallel to
the ground.A roof or portion of roof that has a sloping plane less than a rise of two
inches (2”) over a distance of twelve inches (12”).
ROOF, SLOPING: A roof or portion of roof with a pitch greater thanor equal toa
rise of two inches (2”) over a distance of twelve inches (12”).
PARAPET:The extension of the main walls of a building above the roof level.
14-10-4, Architectural Projections, Decks, Balconies, Steps, Bay Windows, etc.
G. A parapet may exceed the allowable building height by no more than thirty
inches (30”), subject to a finding of the Design Review Board that the proposal
meets the criteria enumerated in Section 12-11-1.
IV.ROLES OF REVIEWING BODIES
Order of Review:
Generally, text amendment applications willbe reviewed by the Planning and
Environmental Commission and the Commission willforward arecommendation tothe
Town Council.The Town Council willthen review thetext amendment applicationand
make the final decision.
Planning and Environmental Commission:
The Planning and Environmental Commission isresponsible forthe review of a text
amendment application, pursuant to Section 12-3-7, Amendment, VailTown Code, and
forwarding of a recommendation to the Town Council.
Design Review Board:
The Design Review Board (DRB) has no review authority over a text amendment tothe
Vail Town Code.The DRBheldthree separate work sessions to review the proposed text
amendment. Theboardis supportive of the language submittedto the PEC for their
review.
Town Council:
The Town Council is responsible for final approval, approval with modifications, or denial
ofa textamendment application, pursuant to Section 12-3-7, Amendment, Vail Town
Code.
Staff:
The Town Staff facilitatestheapplication review process.Staff reviews thesubmitted
applicationmaterials forcompleteness andgeneral compliance withthe appropriate
Town of Vail Page 2
requirements of the Town Code. Staff also provides the Planning and Environmental
Commission a memorandum containing a description and background of the application;
an evaluation of the application in regard tothe criteria andfindings outlinedby the Town
Code; andarecommendation of approval, approval with modifications, or denial.
V.APPLICABLE PLANNING DOCUMENTS
Staff believes that following provisions of the Vail Town Code and Vail Land Use Plan are
relevant to the review of this proposal:
Title 12, Zoning Regulations, Vail Town Code
CHAPTER 12-1, TITLE, PURPOSE AND APPLICABILITY (in part)
Section 12-1-2: Purpose:
A. General: These regulations are enacted for the purpose of promoting the health,
safety, morals, and general welfare of the Town, and to promote the coordinated and
harmonious development of the Town in a manner that will conserve and enhance its
natural environment and its established character as a resort and residential community
of high quality.
B. Specific: These regulations are intended to achieve the following more specific
purposes:
1. To provide for adequate light, air, sanitation, drainage, and public facilities.
2. Tosecure safety from fire, panic, flood, avalanche, accumulation of snow, and other
dangerous conditions.
3. To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen
congestion in the streets.
4. To promote adequate and appropriately located off-street parking and loading facilities.
5. To conserve and maintain established community qualities and economic values.
6. To encourage a harmonious, convenient, workable relationship among land uses,
consistent with Municipal development objectives.
7. To prevent excessive population densities and overcrowding of the land with
structures.
8. To safeguard and enhance the appearance of the Town.
Town of Vail Page 3
9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural
features.
10. To assure adequate open space, recreation opportunities, and other amenities and
facilities conducive to desired living quarters.
11. To otherwise provide for the growth of an orderly and viable community.
VI.ENVIRONMENTAL IMPACTS
The proposed prescribed regulation amendment does not have any identifiable
environmental impacts.
VII.CRITERIA FOR REVIEW
1.The extent to which the text amendment furthers the general and specific
purposes of the zoning regulations; and
The general purposes of the zoning regulations are for “promoting the health, safety,
morals, and general welfare of the town, and to promote the coordinated and harmonious
development of the town in a manner that will conserve and enhance its natural
environment and its established character as a resort and residential community of high
quality”. This text amendment is intended to advance these purposes by providingclear
standardsin thezoningcodeofwhat constitutes a flat versus sloping roof and to create
regulations for parapets. The amendment will provide clear direction for development on
calculatingthe maximum allowed height and what standards apply to parapets.
2.The extent to which the text amendment would better implement and better
achieve the applicable elements of the adopted goals, objectives, and policies
outlined in the Vail comprehensive plan and is compatible with the development
objectives of the town; and
The proposed text amendment will providestaff,as well as anyone who references the
code,clear standardsforplanning anddevelopment reviewthat can be applied
consistently. The dimensional criteriafor heightcontained in thezoningcode should be
defined like any other dimensional standard, such as setbacks, gross residential floor
area and site coverage. Thecodification of these standards will help better implement
and better achieve the adopted goals, objectives and policies inVail.
3.The text amendment demonstrates how conditions have substantially changed
since the adoption of the subject regulation and how the existing regulation is no
longer appropriate or is inapplicable; and
Town of Vail Page 4
The legislative history forheight allowancesin Vailfrom theoriginal adoption of the
Zoning Regulations and Design Regulations to today shows thatVail has adjusted its
codes to accommodatedesign trends and technology. Today, roof construction practices
allow for a wide range of roof pitches. Proposalsreviewed by staff often includemany
differentroof pitches, with some being more flat or sloping relative to others. This text
amendment seeks to update the existing code to provide aclear standard for fair and
consistent review of projects in Vail.
4.The extent to which the text amendment provides a harmonious, convenient,
workable relationship among land use regulations consistent with municipal
development objectives; and
By increasing transparency in the zoning code, the proposed text amendment would
promote a harmonious, convenient and workable relationship among land use regulations
consistent with municipal development objectives. The text amendment does not conflict
with other existing land use documents or municipal development objectives.
5.Such other factors and criteria the Planning and Environmental Commission
and/or council deem applicable to the proposed text amendments
Staff will provide additional information as needed should the PEC and/or council
determine other factors or criteria applicable to the proposed text amendments.
VIII.STAFF RECOMMENDATION
The Community Development Department recommends that the Planning and
Environmental Commission forward a recommendation of approval for the prescribed
regulation amendment to the Vail Town Council. This recommendation is based upon the
review of the criteria outlined in Section III of this memorandum and the evidence and
testimony presented.
Should the Planning and Environmental Commission choose to forward a
recommendation of approval to the Vail Town Council for the proposed prescribed
regulation amendment, the Community Development Department recommends the
Commission pass the following motion:
"The Planning and EnvironmentalCommission forwards a recommendation of approval
to the Vail Town Council for a prescribed regulation amendment, pursuant to Section 12-
3-7, Amendment, Vail Town Code, toamendSection 12-2-2 Definitions of Words and
Terms and Section 14-10-4 Architectural Projections, Decks, Balconies, Steps, Bay
Windows, etc., Vail Town Code, to amend the definition of flat roof, add a definition for
sloping roof and for parapet, and to create regulations for parapet height.”
Town of Vail Page 5
Should the Planning and Environmental Commission choose to forward a
recommendation of approval to the Vail Town Council for the proposed prescribed
regulation amendment, the Community Development Department recommends the
Commission makes the following findings:
“Based upon a review of Section III of the April 22, 2019staff memorandum to the
Planning and Environmental Commission, and the evidence and testimony presented, the
Planning and Environmental Commission finds:
1. That the amendment is consistent with the applicable elements of the adopted goals,
objectives and policies outlined in the Vail Comprehensive Plan and is
compatible with the development objectives of the Town; and
2. That the amendment furthers the general and specific purposes of the Zoning
Regulations outlined in Section 12-1-2, Purpose, Vail Town Code; and
3. That the amendment promotes the health, safety, morals, and general welfare of the
Town and promotes the coordinated and harmonious development of the Town in a
manner that conserves and enhances its natural environment and its established
character as a resort and residential community of the highest quality."
Town of Vail Page 6
ORDINANCE NO. 8
Series of 2019
AN ORDINANCE AMENDING TITLE 12, ZONING REGULATIONS, VAIL TOWN
CODE, PURSUANT TO SECTION 12-3-7, AMENDMENT, AMENDING THE
DEFINITION OF FLAT ROOF, ADDING DEFINITIONS FOR SLOPING ROOF AND
PARAPET, CREATING REGULATIONS FOR PARAPET HEIGHT: AND SETTING
FORTH DETAILS IN REGARD THERETO
WHEREAS, the Planning and Environmental Commission held a
properly noticed public hearing on the proposed amendment on April 22, 2019 in
accordance with the provisions of the Vail Town Code;
WHEREAS, the PEC recommended approval of the proposed amendments at its
April 22, 2019 meeting, and has submitted its recommendation to the Town Council;
WHEREAS, the Council finds that the proposed amendments are consistent with
the applicable elements of the adopted goals, objectives and policies outlined in the Vail
Comprehensive Plan and are compatible with the development objectives of the Town;
WHEREAS, the Council finds that the proposed amendments further the general
and specific purposes of Title 12, Zoning Regulations, Vail Town Code; and
WHEREAS, the Council finds that the proposed amendments promote the
health, safety, morals, and general welfare of the Town and promote the coordinated
and harmonious development of the Town in a manner that conserves and enhances its
natural environment and its established character as a resort and residential community
of the highest quality.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1. Section 12-2-2, Definitions, Vail Town Code, is hereby amended to read as
follows:
PARAPET: The extension of the main walls of a building above the roof level.
ROOF, FLAT: A roof that is not pitched and the surface of which is generally parallel to
the ground. A roof or portion of roof that has a sloping plane less than a rise of
ROOF, SLOPING: A roof or portion of roof with a pitch greater than or equal to a
r
Section 2. Section 14-10-4, Architectural Projections, Decks, Balconies, Steps, Bay
Windows, etc., Vail Town Code, is hereby amended by the addition of Sub-Section(G)
to read as follows:
G. A P
subject to a finding of the Design Review Board that the proposal meets the
criteria enumerated in 12-11-1.
Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance
is for any reason held to be invalid, such decision shall not effect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
Section 4. The amendment of any provision of the Town Code as provided in this
ordinance shall not affect any right which has accrued, any duty imposed, any violation
that occurred prior to the effective date hereof, any prosecution commenced, nor any
other action or proceeding as commenced under or by virtue of the provision amended.
The amendment of any provision hereby shall not revive any provision or any ordinance
previously repealed or superseded unless expressly stated herein.
Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This
repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or
part thereof, theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
th
PUBLISHED ONCE IN FULL ON FIRST READING this 7 day of May, 2019, and a
st
public hearing for second reading of this Ordinance set for the 21 day of May, 2019, in
the Council Chambers of the Vail Municipal Building, Vail, Colorado.
_____________________________
Dave Chapin, Mayor
ATTEST:
____________________________
Tammy Nagel, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this 21st day of May, 2019.
_____________________________
Dave Chapin, Mayor
ATTEST:
____________________________
Tammy Nagel, Town Clerk
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