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HomeMy WebLinkAbout2019-08-06 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TOW N COUNCIL REGULAR MEETING Agenda Town Council Chambers 2:05 PM, August 6, 2019 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1.Presentation / Discussion 1.1.Streamtract Encroachment Update 30 min. Presenter(s): Pete Wadden, Watershed Education Coordinator Action Requested of Council: Staff requests direction from town council concerning next steps in the process of eliminating encroachments on town- owned stream tract. Background: Town environmental staff performed an inspection of town- owned stream tract in July of 2019. At the time of inspection, 26 private encroachments on town-owned stream tract remained. The encroachments varied in size and scope from narrow, mowed paths to extensive landscaping and permanent structures. Similarly, cooperation from property owners varied from rapid compliance to refusal, issue of court summonses and counter lawsuits. New violations are observed and documented by town staff every year, but the appearance of new encroachments has consistently been outnumbered by encroachments that have been corrected, so progress has been made. One of the major accomplishments of the last few years was the town’s project to restore a large area of creek front behind Village Center, across the creek from Gore Creek Promenade, as part of a larger riparian planting effort in Vail Village. Staff Recommendation: Staff recommends council authorize them to issue court summons to 24 of the 26 property owners who have persistent stream tract encroachments and have not cooperated with staff efforts to have them removed. 1.2.Proposed Capital Plan- 2020 Budget and Five Year Plan 60 min. Presenter(s): Carlie Smith, Financial Services Manager; Greg Hall, Director of Public Works and Transportation Action Requested of Council: Staff requests feedback from Council in preparation of the Town Manager’s budget, which will come before Council for a first look on September 3rd and ordinance readings on October 1st and October 15th. Background: On July 2nd, staff shared a preliminary draft of the five year capital plan. The purpose of this work session is to provide Council more in-depth information on the more significant or new capital projects proposed as a part of the 2020 budget. Staff Recommendation: Provide feedback to staff on preliminary long term capital planning. 1.3.Initial Discussions Regarding a Potential Future Redevelopment of the 30 min. August 6, 2019 - Page 1 of 102 Timber Ridge Village Apartments – 1280 North Frontage Road Presenter(s): Timber Ridge Operating Committee Action Requested of Council: No formal action is requested at this time. Background: The purpose of this memorandum is to provide background information on the existing conditions of the Timber Ridge Village Apartments and outline possible next steps in the process of discussing the potential future redevelopment of the property. This memorandum is informational for initial discussions only and no formal action is requested at this time. Staff Recommendation: Please refer to recommendation in section 3 of the staff memorandum. 2.DRB / PEC Update (5 min.) 2.1.DRB / PEC Update 5 min. Presenter(s): Chris Neubecker, Planning Manager 3.Information Update (5 min.) 3.1.VLHA July 9, 2019 Meeting Results 3.2.July Revenue Update 3.3.June 2019 Sales Tax 3.4.May 2019 Business Review 4.Matters from Mayor, Council and Committee Reports (10 min.) 5.Recess 5.1.Recess 4:25 p.m. estimate 6.National Night Out 6.1.National Night Out: Council has been invited to attend National Night Out before the start of the evening meeting. The event runs from 5:00 p.m. to 7:00 p.m. at the West Vail Fire Station, 2399 North Frontage Road. Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. August 6, 2019 - Page 2 of 102 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Streamtract Encroachment Update PRESENTER(S): Pete Wadden, Watershed Education Coordinator ACTION REQUESTED OF COUNCIL: Staff requests direction from town council concerning next steps in the process of eliminating encroachments on town-owned stream tract. BACKGROUND: Town environmental staff performed an inspection of town-owned stream tract in July of 2019. At the time of inspection, 26 private encroachments on town-owned stream tract remained. The encroachments varied in size and scope from narrow, mowed paths to extensive landscaping and permanent structures. Similarly, cooperation from property owners varied from rapid compliance to refusal, issue of court summonses and counter lawsuits. New violations are observed and documented by town staff every year, but the appearance of new encroachments has consistently been outnumbered by encroachments that have been corrected, so progress has been made. One of the major accomplishments of the last few years was the town’s project to restore a large area of creek front behind Village Center, across the creek from Gore Creek Promenade, as part of a larger riparian planting effort in Vail Village. STAFF RECOMMENDATION: Staff recommends council authorize them to issue court summons to 24 of the 26 property owners who have persistent stream tract encroachments and have not cooperated with staff efforts to have them removed. ATTACHMENTS: Description Stream Tract Encroachment Update Memo Stream Tract Encroachment Update Presentation August 6, 2019 - Page 3 of 102 To: Vail Town Council From: Environmental Department Date: August 6, 2019 Subject: Gore Creek Stream Tract I. Purpose The purpose of this memorandum and presentation is to provide an update on the effort to restore town-owned property along Gore Creek and some of its tributaries by working with adjacent property owners to remove encroachments. II. Background The Town of Vail owns approximately 40% of the property along Gore Creek as well as parcels along Booth Creek and Mill Creek. Most of this town-owned stream tract is sandwiched between private property and the creek. The Gore Creek Strategic Action Plan identifies the restoration of riparian habitat along Gore Creek on both public and private land as a key action in the effort to Restore the Gore. The 2018 Community Survey indicated strong support for these efforts within the community with 86% of respondents supportive of an increase to stream setback regulations and 85% supportive of a no-mow zone along Gore Creek on private property. On October 6, 2009, Town Council adopted a “zero tolerance” policy for allowing illegal private encroachments on town-owned stream tract lands and instructed staff to pursue removal of all encroachments. Town environmental staff inspected and originally discovered 68 private encroachments and disturbances into the public stream tract. These inspections identified numerous properties that have modified or encroached onto sensitive riparian areas including, but not limited to; landscaping town-owned riparian property; building decorative planters; using the areas for recreational seating; or in more severe cases building structures, such as patios and a basketball court on town-owned properties. Through annual inspections and targeted outreach town staff has been able to work with many owners to mitigate private encroachments resulting in written agreements to stop mowing, landscaping and remove structures on public property. III. Current Status Town environmental staff performed an inspection of town-owned stream tract in July of 2019. At the time of inspection, 26 private encroachments on town-owned stream tract remained. The encroachments varied in size and scope from narrow, mowed paths to extensive landscaping and permanent structures. Similarly, cooperation from property owners varied from rapid compliance to refusal, issue of court summonses and counter lawsuits. New violations are August 6, 2019 - Page 4 of 102 Town of Vail Page 2 observed and documented by town staff every year, but the appearance of new encroachments has consistently been outnumbered by encroachments that have been corrected, so progress has been made. One of the major accomplishments of the last few years was the town’s project to restore a large area of creek front behind Village Center, across the creek from Gore Creek Promenade, as part of a larger riparian planting effort in Vail Village. Each year, environmental staff sends certified letters to all property owners suspected of being responsible for stream tract violations. As information and outreach from the Restore the Gore campaign has reached more community members, more of these property owners have responded positively to letters sent from the town and worked with environmental staff to correct their stream tract encroachments. Fourteen properties along Booth Creek, on Manns Ranch Road and Booth Falls Road responded in this way in 2019. Another tool that used is to withhold building permits from properties confirmed to be responsible for stream tract violations until those violations are corrected. This strategy has been an effective way to encourage property owners who have not voluntarily removed encroachments to come into compliance. IV. Next Steps In 2019, town staff already has specific plans in place to work with several property owners to correct several more encroachments largely through cessation of mowing. Town landscape architects are also working with River Restoration, a design firm, to complete a planting and stormwater treatment project on town-owned stream tract behind Vail Trails Chalets and Vail Trails East. Residents and property managers have been cooperative and engaged in this process. Town Environmental staff will also update and replace signs that mark boundaries between town-owned stream tract and private property in 2019. The signs will match the Project Re-Wild brand used to demarcate riparian restoration projects on other town-owned parcels and provide education about the importance of healthy riparian habitat in the effort to Restore the Gore. All 40 properties that were documented to be out of compliance in 2018 received certified letters from the town informing them of their encroachments and instructing them to remove them. Two properties that remain out of compliance at this time are progressing toward removing their encroachments and have been cooperative with town staff. In these specific cases (Riverhouse at 83 Willow Place and Vail Trails Chalets at 413 Gore Creek Drive East), staff does not recommend issuing court summons for fear of souring the good will that is currently facilitating that progress. In the 24 other cases of stream tract encroachments in town, staff has met with intransigence from property owners and plan to proceed with court summons in August, 2019. August 6, 2019 - Page 5 of 102 Status of Town-Owned Stream Tract 970.479.2144 | lovevail.org Pete Wadden Watershed Education Coordinator pwadden@vailgov.com August 6, 2019 - Page 6 of 102 Black Gore Creek-2018 Lovevail.org August 6, 2019 - Page 7 of 102 Black Gore Creek-2019 Lovevail.org August 6, 2019 - Page 8 of 102 Booth Creek Drive - 2018 Lovevail.org August 6, 2019 - Page 9 of 102 Booth Creek Drive-2019 Lovevail.org August 6, 2019 - Page 10 of 102 Booth Falls and Manns Ranch- 2018 Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. August 6, 2019 - Page 11 of 102 Booth Falls and Manns Ranch- 2019 Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. August 6, 2019 - Page 12 of 102 Vail Village- East - 2018 Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. August 6, 2019 - Page 13 of 102 Vail Village- East - 2019 Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. August 6, 2019 - Page 14 of 102 Vail Village – West - 2018 Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. August 6, 2019 - Page 15 of 102 Vail Village – West - 2019 Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. August 6, 2019 - Page 16 of 102 Beaver Dam and West Meadow - 2018 Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. August 6, 2019 - Page 17 of 102 Beaver Dam and West Meadow - 2019 Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. August 6, 2019 - Page 18 of 102 Lionshead - 2018 Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. August 6, 2019 - Page 19 of 102 Lionshead - 2019 Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. August 6, 2019 - Page 20 of 102 Cascade Village and Westhaven Circle Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. August 6, 2019 - Page 21 of 102 Cascade Village and Westhaven Circle Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. August 6, 2019 - Page 22 of 102 Tools for Stream Tract Encroachment Removal Lovevail.org •Education and outreach •Stream tract inspections followed by certified letter •Withholding building permits •Court summons August 6, 2019 - Page 23 of 102 82 West Meadow Dr. Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. 2018 •Stream tract acknowledge ment was signed this winter •Mowing has continued •Staff recommends issuing a court summons August 6, 2019 - Page 24 of 102 2930 Booth Creek Drive Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. 2013 August 6, 2019 - Page 25 of 102 2930 Booth Creek Drive Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. 2018 Keys to success •Education and Outreach •Targeted mailing •Ongoing monitoring August 6, 2019 - Page 26 of 102 Existing Stream Tract Sign Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. “Property behind this sign provides critical habitat for aquatic life. Please help protect water quality for our wildlife and our neighbors by refraining from mowing, cutting willows, planting, spraying chemicals, placing patio furniture or building on this public stream tract.” August 6, 2019 - Page 27 of 102 New Stream Tract Sign Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. •RFB deadline for installation of new signs was July 31. Contract will go out this week. •New signs have sticker added stating “Removal of this sign subject to prosecution under Town Code Chapter 3, Article E.” August 6, 2019 - Page 28 of 102 Lovevail.org Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Little intro copy area. Pete Wadden Watershed Education Coordinator pwadden@vailgov.com August 6, 2019 - Page 29 of 102 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Proposed Capital Plan- 2020 Budget and Five Year Plan PRESENTER(S): Carlie Smith, Financial Services Manager; Greg Hall, Director of Public Works and Transportation ACTION REQUESTED OF COUNCIL: Staff requests feedback from Council in preparation of the Town Manager’s budget, which will come before Council for a first look on September 3rd and ordinance readings on October 1st and October 15th. BACKGROUND: On July 2nd, staff shared a preliminary draft of the five year capital plan. The purpose of this work session is to provide Council more in-depth information on the more significant or new capital projects proposed as a part of the 2020 budget. STAFF RECOMMENDATION: Provide feedback to staff on preliminary long term capital planning. ATTACHMENTS: Description 2020 Capital Budget and Five Year Plan August 6, 2019 - Page 30 of 102 TO: Vail Town Council FROM: Town Manager / Department Heads DATE: August 6, 2019 SUBJECT: 2020 Capital and RETT I. SUMMARY On July 2nd, staff shared the five year capital plan from last year’s budget process. The purpose of this work session is to provide Council more in-depth information on the more significant or new capital projects proposed as a part of the 2020 budget. II.BACKGROUND Many of the capital budget requests align with several topics of importance to both TownCouncil and the community at large. Housing, Parking, Civic Area improvements and Environmental Sustainability are among the top priorities. These projects work to achieve goalsstated in the Council Action Plan focus areas: COMMUNITY: Engage our community in honoring social, recreational, cultural and educational values that will guide sustainable strategies throughout our neighborhoods as the foundation of our town’s continued success. Ensure that our citizens are afforded the opportunity to live and thrive in our community. EXPERIENCE: Deliver on the promise, Vail. Like nothing on earth that also supports “preserving our natural environment”. ECONOMY: Preserve our vibrant and diverse economy that keeps Vail at the forefront of our resort competitors. SUSTAINABILITY: Balance our economic, environmental and social needs to deliver a sustainable community August 6, 2019 - Page 31 of 102 COMMUNITY As a significant priority of the “Community” goals within the Council Action Plan the new Housing Department as well as a Housing Fund was created in 2018. The 2020 five year capital plan proposes an annual amount of $2.5M transferred into the Housing Fund from the Capital Projects Fund to continue the success of the Vail INDEED Program. In addition, the town participated in several successful housing public private partnerships through the purchase of deed restrictions at the Solar Vail Housing Development (65 deed restrictions) and at the newly-constructed 6 West Apartments in Edwards (26 deed restrictions). Both of those projects included a prioritization of Vail employees for available units. To date, the program has added approximately 119 deed restrictions at an average cost of $44,553 per bedroom or $82 per square foot. Over the last three years, funding to address housing needs in the town have totaled $10.4M, not including a $4.3M subsidy of the Chamonix Neighborhood homes. Other community related proposed capital projects include a sidewalk at the East Vail interchange underpass, reconstruction of Nugget Lane Bridge, and a public alert system at the fire stations to better coordinate with Eagle River Fire District and improve response times. EXPERIENCE Council and staff continue to strive for improving the guest experience by providing more parking options and enhancements. The 2020 capital budget includes a placeholder to fund new camera equipment and software for the Vail Village and Lionshead parking structures to mirror the new system installed at the Red Sandstone parking structure. The cameras and software not only improve guest safety, but also enhance parking availability “counts”. The ability to communicate available parking more timely and accurately will greatly improve the guest experience. While the 2019 budget includes planning and design for a redevelopment of the Vail Nature Center, staff will bring back recommendations to address more urgent needs at a future budget discussion. A separate agenda item will inform Council of water and sewer concerns as well as ADA accessibility issues, along with a proposal to remedy these issues prior to the redevelopment budgeted for 2022. With transportation impacting the experience for both residents and guests, the proposed 2020 capital budget includes the replacement of 7 hybrid-electric buses with electric buses ($6.9M) as originally included in the long term capital plan. Another $1.4M is proposed for the electric charging stations for those buses, however that expenditure will be offset by a $1.1M grant. The Public Works Shops improvements have been included per Town Council’s approval to move forward with design and planning. Total construction costs are proposed at a total of $17.5M between 2019 – 2020. A fire station alert system is proposed in the 2020 capital budget. The system has been included in the five year capital plan for the last two budget cycles so is not a new request. A station alerting is a system that automates the transmission of alarm notifications from the dispatch center to each fire station. The benefits of this system include decreased alarm processing time (fire crew can prepare while dispatch is still talking with the caller, and delivery of more accurate and more intelligible information to station crew, among other benefits. Town of Vail Page 2 August 6, 2019 - Page 32 of 102 ECONOMY The 2020 proposed capital budget includes a placeholder of $1.0M to continue the Civic Area Plan process such as funding to begin some design concepts to determine feasibility of the various “white box” ideas included in the plan to date. Currently there are no funds allocated to construction of any public improvements. Future capital projects within the defined civic area will utilize Tax Increment Financing (TIF) dollars, which is a Council priority within the “Economy” goals of the Council Action Plan. In partnership with the Northwest Council of Government, the town will be able to provide significantly improved wireless service for residents and guests. With implementation of “Project THOR” in 2019 and the construction of a redundant data center at the West Vail Fire Station, the final phase of the town’s redundancy plan is a secondary fiber optic connection between the municipal building and the West Vail station. This request ($150K) is proposed in the 2020 capital plan. SUSTAINABILITY Within Environmental goals, the 2020 proposed RETT budget includes funding to continue implementation of the Gore Creek Water Quality Plan and program updates required to maintain Vail’s global sustainable destination certification, a continuation of Actively Green programming in the business community, and continued participation in Energy Smart Colorado to help meet the town’s climate goals. The proposed budget also includes funding for a second year of the US Forest Service Front Country Ranger Program and a continuation of the successful initiatives and education surrounding Gore Creek Water Quality Strategic Plan. New capital requests proposed for 2020 in the RETT Fund includes an annual set-aside of $250,000 for the purchase of open space land, solar panels at the Public Works Shops ($1.1M), the second phase of the Gore Creek Interpretive Signage ($81K), a pilot program for town-wide E-bikes ($25K) and a biodiversity study ($50K). III. 2020 CAPITAL BUDGET Staff has provided a preliminary five year capital plan for the Capital Projects Fund, Housing Fund and the Real Estate Transfer Tax Fund. The capital project worksheets have been re-organized into departmental / functional categories. In addition, items are color -coded if they are new additions, have a cost increase or a change in timing (budget year). Increased Cost from prior year Newly added Shift in year For today’s discussion, department representatives will present the more significant projects that are proposed for 2020. Staff has included project narratives for each of the projects being discussed. The attached narratives summarize the scope, timing, capital costs, future operating impacts, photos and any other pertinent information for discussion. The discussion is intended Town of Vail Page 3 August 6, 2019 - Page 33 of 102 to provide Council with detailed information and allow for Council inquiries well ahead of the budget ordinance readings. Please note this is not the final review of these projects. The purpose of this discussion is to provide information on each project for the budgeting process. While a project may be appropriated by Council, that doesn’t mean the project goes forward without additional approvals. Below is a listing of the projects that will be presented: Capital Projects Fund _______________________________________________________________________ 1. Parking structure camera system placeholder (C-1) 2. Electric bus charges (C-2) 3. Neighborhood bridge reconstruction (C-3) 4. East Vail Interchange Underpass Sidewalk (C-4) 5. Fire station Alert system (C-5) Housing Fund _______________________________________________________________________ 1. InDEED program is proposed at $2.5M annually. (H-1) Real Estate Transfer Tax Fund _______________________________________________________________________ 1. Sunbird Fountain Repairs (R-1) 2. Gore Valley Trail Realignment (R-2) 3. Water Quality (update) (R-3) 4. Streambank mitigation (update) (R-4) Another significant consideration for the 2020 capital plan includes take home vehicles for the police department (please see Attachment A for more details). A phased approach is proposed, by holding over vehicles that are scheduled for replacement. Over a period of 4 years, 5 cars would added to the fleet inventory for use by the police department. Currently, the take home vehicle program includes 9 vehicles for use by commanders and a select number of Town of Vail Page 4 August 6, 2019 - Page 34 of 102 detectives. The expansion of this program by another 5 vehicles would impact both the Capital Projects Fund (vehicle expansion of $106.0K in 2021 and $163.4K in 2022) and General Fund (annual operating of $55K and replacement charges of $49.6K per year). If the full program is deployed, the Heavy Equipment Fund may also require an additional mechanic. This request is not currently included in the five year capital plan. Staff is requesting feedback from Council. Unfunded Projects Staff has also provided the most recent list of “Unfunded” capital projects for Council’s consideration. Included in this list are projects dependent on the outcome of the Civic Center Master Plan or are being considered as part of the plan: a municipal building remodel, renovations to Dobson Arena, and Lionshead parking structure improvements. Electronic Directories in the villages have been suggested by staff to improve the guest experience but this project needs more research, cost estimation and presentation to Council. Road reconstruction throughout the town is proposed for a phased approach beginning 2025. Cost estimates are not available at this time, but will be significant for a number of years. Public Works Master plan future stages, including housing, are referenced here. Does Council wish to make any changes to the Unfunded capital list? Would Council like to reprioritize any of the unfunded projects by moving to the five-year plan? Are there any other changes or additions to the Capital, Housing or RETT funds? ACTION REQUESTED Staff requests feedback from Council in preparation of the Town Manager’s budget, which will come before Council for a first look on September 3rd, with ordinance readings on October 1st and 15th. Town of Vail Page 5 August 6, 2019 - Page 35 of 102 July 29, 2019 To: Patty McKenny, Interim Town Manager Vail Town Council CC: Dwight Henninger, Chief of Police Craig Bettis, Administrative Commander Ryan Kenney, Operations Commander Randy Braucht, Peace Officer Re: Take Home Patrol Car Pilot Program Executive Summary Police agencies across the country provide a take-home vehicle (THV) program to their staff. The industry standard of assigning vehicles to officers is used as both a recruitment and retention tool for agencies looking to hire new officers; to convey a high sense of safety and security through heightened visibility; and for many other compelling benefits and practicalities. Currently, the Vail Police Department is the only law enforcement agency in Eagle County without a THV program. This proposal would add 5 additional patrol cars to the fleet for two years, to test the costs and value to the Town. Discussion The significance of a Vail PD study of THV programs nationwide is that time efficiencies and cost savings can be demonstrated. Results from this study that began in October 2017 have shown: 1.A reduction in lost time/wages in daily check-in/out protocols.2.An elimination of the need for an officer to respond to the police department to pickup a policevehicle, then proceed to a call.3.A rapid mobilization to incidents that escalate quickly and for which officers are subject to amandatory manpower page.4.Increased response time from employees in specialized duties and on-call assignments.5.A reduction in time cost savings and liability for employees who need to transfer specialized,law enforcement-sensitive equipment from personally-owned vehicles to a police vehicle.(Currently, officers are allocated 10 minutes at the beginning and end of each shift to moveindividually-assigned equipment into a patrol car. By using a THV, the patrol car essentiallybecomes the officer’s primary workspace. Time in shift preparation and in wrapping up a shiftis eliminated thereby allowing an officer to be ready for work as soon as he/she enter town limits or are traveling between home and work.) Beyond the measured financial value of a take-home program, additional benefits include: 1.It serves as a recruiting and retention tool.2.Officers are obligated to respond to incidents on I-70 while en-route to work.3.Officers can ensure roads between the department and their home flow unrestrained, by clearingincidents that typically result in congested traffic.4.Accountability of the town’s fleet strategy is increased by extending the lifespan in vehicles. Attachment A Attachment A August 6, 2019 - Page 36 of 102 5.Heightened police visibility helps deter and prevent crime.6. Increased available parking space in PD facilities.7.An adequate number of patrol cars for Vail PD staff working special events are provided. Approval Sought The purpose of this memo is to seek budgetary approval to conduct a pilot THV program. During the implementation and management of the pilot program, the Vail PD will maintain logs and other records to evaluate short and long-term costs, its influence on the community’s sense of safety, the number of calls handled by officers outside of Vail, the extent to which operational needs are met, its impact in curbing crime, and other hard data for a comprehensive cost-benefit analysis. Broad Organizational Benefit The VPD is disadvantaged by being the only agency without a THV program in Eagle County. It does not bode well from a recruitment and retention perspective. Individuals looking to join a police department, particularly experienced and lateral officers, are drawn to THV programs. An article published in the September 2018 issue of Police Chief Magazine suggests, “Agency administrators find alternative ways to make employment in their organization more desirable.” The author recommends “that organizations view salary and compensation as a means to remain competitive, but recognize that adjusting salaries is not always practical. A suggestion is to provide officers a take home vehicle program as a means to offset salary concerns, as an enhanced benefit.” A pilot program would allow VPD an opportunity to determine the operational and financial viability of such a program. Research data which has been obtained from police department using take-home vehicles will either be substantiated or disproven. The City of Tacoma Police Department1 in October 2004 found that police department pool vehicles averaged $8,400 in damage, which was reduced to $1,375, a difference of 83%. Vehicles in a THV program are simply better taken care of than fleet vehicles. Pride in ownership creates a sense of responsibility and therefore cars are better maintained and replaced less often. Vail Police Department Take Home Car Pilot Program ─ Proposed First Steps Vail PD is replacing five patrol cars in 2019 and three patrol cars in 2020,which are already in the replacement schedule. TOV Fleet Manager Jeff Darnell has agreed to allow the five cars scheduled for replacement in 2019 to remain in service for one additional year, so that this pilot program can be conducted using a handful of selected Patrol staff members. Although proposed costs of a VPD pilot program are high in years 2021 – 2022 based on estimates to upfit and additional maintenance plus mileage costs, it appears the benefits outweigh the costs. Please see page 3 for four-year cost estimates. Vail PD’s strong levels of accountability will go hand-in-hand with Town of Vail and department policies governing the usage of patrol cars and full compliance of safety measures. Priorities of Assigning Take Home Vehicles: 1.Special Operations Unit (SOU) up to 7 Officers2.Live in Vail3.Crime Scene Technician trained officers 2 currently4. Seniority5.Other Assignments or organizational needs 1 International City/County Management Association- “Police Vehicle Take-Home Study” Mercury Associates- October 2004 Town of Vail Police Department- Take Home Vehicle Proposal Page 2 August 6, 2019 - Page 37 of 102 Estimate Cost Increases for Proposed Take Home Patrol Vehicle Pilot Program: The below chart oultines costs as the program expands. Each car added to the fleet will increase annual operating costs by approximately $20,000 per year ($10K for fuel and maintenance plus another $10K for funding future capital replacement). Each new patrol vehicle has a purchase price of approximately $53,000. 2019: Current Count Total Quantity of cars Cost Each: Capital Cost Operating Cost Holdover 5 cars scheduled for replacement. Over the next two years, replace the “holdovers” 9 14 Added maintenance and fuel for 5 holdover vehicles (3 months) $15,000 2020: Sell the 2019 holdovers. Add 2 new vehicles to replace 2019 holdovers. 14 14 Added maintenance and fuel Cost of 2 new patrol cars $53,000 Capital Replacement funding (2) $106,000 $56,000 $20,160 2021: If program continued after pilot Add 3 new vehicles as final replacement for 2019 holdovers 14 14 Added maintenance and fuel Cost of 3 new patrol cars $54,600 Capital Replacement funding (5) $163,800 $57,000 $49,644 2022: Retain all 2020 and 2021 cars and assess pilot program actual costs 14 14 Added maintenance and fuel costs Capital Replacement funding (5) $58,000 $49,644 Total increase in cost to TOV in 4 years $269,800 $305,448 Survey of other THV programs: ECSO All sworn personnel have take homes They must live within 70 miles of the county line Officers do not pay for take home cars About 75% live in Eagle County Cars are replaced between 4 to 8 years based on mileage and performance Town of Vail Police Department- Take Home Vehicle Proposal Page 3 August 6, 2019 - Page 38 of 102 Average annual costs are $250,000 but could be higher or lower based on the number of cars to be replaced All maintenance is done by fleet They do have a policy in place Summit County Sheriff All sworn have take home cars They must live in the County and be out of training Officers do not pay for cars All officers live in the county with one exception (investigations sergeant) Cars are replaced every 5 years or 80k miles Average annual costs are $175k Fleet takes care of all maintenance They do have a policy Avon 11 of 23 sworn officers have take home cars Sergeants, command and detectives have cars Rank and position (detective) determines eligibility Officers do not pay None of their cars are in Avon They can go as far as Gypsum Cars are replaced every 5 years Not sure on annual costs but the Tahoe fully equipped is $40-$45k Fleet does all maintenance They do have a policy Garfield CO All sworn receive a take home car Officers must live within the County. They are allowed to drive to county line and drop the car. The only exception is SWAT team members Officers do not pay for use of the car Cars are replaced between 100 and 130k miles. This usually averages 4 to 5 years The take home car program costs between 250 and 500k per year depending on how many cars get replaced each year Fleet services all the vehicles They do not have a policy Breckenridge PD Only command have take home cars Aspen PD Only command and detectives have take home cars Dillon PD Only command have take home cars Town of Vail Police Department- Take Home Vehicle Proposal Page 4 August 6, 2019 - Page 39 of 102 Cost Increase from Prior YearNewly Added ProjectsShift in year2019Amended 2020 2021 2022 2023 2024Revenue2% 2% 2% 3% 2%Total Sales Tax Revenue: 27,080,000$ 28,400,000$ 28,968,000$ 29,591,000$ 30,479,000$ 31,088,000$ 2020 proposed 2% from 2019 forecast and 1.8% from 2018 actuals Sales Tax Split between General Fund & Capital Fund62/38 62/38 62/38 62/38 62/38 62/38Sales Tax - Capital Projects Fund 10,290,000$ 10,792,000$ 11,008,000$ 11,245,000$ 11,582,000$ 11,813,000$ Use Tax 2,220,000 2,220,000 2,264,900 2,310,698 2,357,412 2,405,060 2020 flat with 2019 and based on 5 year averageFederal Grant Revenue 300,000 700,000 - - - - 2019: $300K in 2019 Federal grant reimbursement for Bridge Rd Bridge repair; $700K in 2020.Other County Revenue47,228 - - - - - 2019: $47.2 reimbursement from ERWSD for a sewer line at RSES parking structure (see corresponding reimbursement below) 2018: $260.3K reimbursement for radios from Eagle County Sheriff's Office, Eagle County Health Services District, and Avon Police Department; Other State Revenue168,000 1,617,287 - - - - 2020: 1.09M FASTER grant for electric bus charges; $525,287 CDOT bus grant; 2019: $135K public works water quality grant; $33K grant for Police Intel Sharing platform- project expenditures included in the 2018 budget and re-appropriated below.Lease Revenue164,067 164,067 164,067 164,067 164,067 164,067 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)Project Reimbursement320,655 - 1,500,000 - - - 2019: $200K reimbursement from Holy Cross for 2019/2020 Big Horn Rd and Intermountain project; $20.7K traffic impact reimbursement for VVMC/Frontage Rd. project; $50K use of community enhancement funds for Liftside to Glen Lyon underground utility project; $50K additional use of traffic impact fees for VVMC/Frontage Rd (see corresponding expenditures below); 2021: $1.5M from traffic impact fee for Vail Health/ Frontage Road Project; Sale of Vail Village Inn Phase V Unit 21,547,000 - - - - -2019: Sale of Vail Village Inn Phase V Unit 2Timber Ridge Loan repayment489,342 460,842 463,086 463,043 462,999 462,955 $28.5K interest on $1.9M loan to TR; Principal and interest on $8M loan to Timber Ridge FundEarnings on Investments and Other115,201 368,970 63,530 24,340 67,123 53,759 2020: 1.8% returns assumed on available fund balanceTotal Revenue15,661,493 16,323,166 15,463,583 14,207,148 14,633,601 14,898,841 ExpendituresFacilitiesFacilities Capital Maintenance669,662 372,500 523,500 489,500 615,000 469,500 In general this line item covers various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). 2019: Re-appropriate for TM residence upgrades including solar panels when replacing 40 year old roof and electrical car charger, Admin remodel, PD garage ventilation project ($276K); PW admin heated walkway repair ($50K), PW admin kitchen update ($15K), PW shops and bus barn maintenance including wood siding maintenance and exhaust system replacement ($130K), TM residence roof, skylight, and solar panel ($70K); 2020:PW garage door replacements ($50K), transit station skylight replacement ($50K); 2021: garage door replacements ($50K), PW boiler replacement ($20K), 2nd phase of transit center skylight replacement ($50K), Buzzard Park repairs ($41K); 2022: Fire Station interior paint ($35K), Library Skylight maintenance ($150K), PW roof repairs ($50K), Phase 3 of transit center skylight replacement ($50K); 2023: Fire Station II exhaust extraction system ($75K), library air handling replacement ($125), Bus barn gradient tube replacement ($50K); 2024: PW 30% roof replacement ($75K), Buzzard Park repairs ($75K), Buzzard Park roof repairs ($50K), transit office windows and doors ($25K), PW overhead garage door ($50K), PW carpet replacement ($50K)Municipal Complex Maintenance138,750 873,000 255,000 335,000 205,000 260,000 2019: PD window replacement ($80K), PD circulation pump repairs and replacement ($15K), PD elevator drive controls ($44K); 2020: Comm Dec Remodel ($75K); Replace Admin building air handlers ($250K), Comm Dev roof replacement ($125K), Comm Dev interior flooring replacement ($25K), PD balcony repairs ($50K), PD boiler replacement ($45K), replace PD air handling units ($75K), replace PD rooftop units ($125K); 2021:Admin Upper level system installation ($175K), PD Stucco patching and painting ($40K), PD wood siding replacement ($30K); 2022: Replace HR heat system ($100K); 2020: PD locker room and restroom repairs ($50K), Comm Dev window replacement ($100K), Comm Dev interior wall and ceiling maintenance ($30K); 2023: Comm Dev boiler replacement ($100K), Comm Dev air handler replacement ($75K); 2024: PD roof replacement ($150K), PD boiler tube repairs ($50K)Welcome Center/Grandview Capital Maintenance100,000 25,000 100,000 25,000 25,000 50,000 2019: $100K for final bills for Welcome Center and furniture replacement at the Grandview including sound panels and audio visual enhancements; 2021: Furniture replacement in Vail Village Welcome Center; 2024: furniture upgrades ($50K)Donovan Pavilion5,000 75,000 680,100 5,100 5,100 5,100Annual $5K Maintenance to repair HVAC; 2020 includes $75K for design & planning of HVAC Replacement andrelocation at Donovan Pavilion; 2021: HVAC replacement and relocationTOWN OF VAIL 2020 PROPOSED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND 6 August 6, 2019 - Page 40 of 102 Cost Increase from Prior YearNewly Added ProjectsShift in year2019Amended 2020 2021 2022 2023 2024TOWN OF VAIL 2020 PROPOSED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDSnowmelt Boilers- 500,000 500,000 500,000 500,000 - Replacement of TRC 8 boilers (2 per year)Public Works Shops Expansion8,013,406 9,500,000 - - - - Expansion and remodel of the Public Works shop complex as outlined in an updated public works master plan (previously completed in 1994). The plan will ensure shop expansions will meet the needs of the department and changing operations; 2019-2020: Phase I includes demo and reconstruction of a two story streets building; retaining wall construction, new cinder building, relocation of the green house building, and a vertical expansion allowance for future building options. Arabelle Snowmlet Boilers- - - - 190,000 - Shared expense with Arrabelle for streetscape heat; Boiler replacementPublic Works Building Maintenance300,000 - - - - 2019: Re-appropriate $300K to replace two HVAC units at Public WorksPublic Works Equipment Wash Down/WQ Improvements185,174 - - - - 2019: Improvements to exterior wash area for large trucks to include small heated area to prevent ice buildup (safety issue ) and filtration of waste water 9,411,992 11,345,500 2,058,600 1,354,600 1,540,100 784,600 ParkingParking Structures904,914 697,000 795,000 785,000 940,000 1,040,000 2019 Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs; 2019: Re-appropriate for structural repairs to LHTRC, roofing repairs at VTRC, and elevator repairs; 2023 includes $200K for expansion joint replacementParking Entry System / Equipment186,037 - - - 850,000 - 2019: Spare parking system equipment including ticket creator, ticket processor, ticket feeder, circuit boards, power supply modules, print heads ($93K); 2023: New parking equipment Red Sandstone Parking Structure (VRA)2,614,596 - - - - - 2019: Re-appropriate $2.6M to complete project including all landscaping and parking space monitoring system; Construction of 4 level parking structure at Red Sandstone Elementary school, with contributions from Vail Resorts ($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRAC-1Parking Structure Camera systems- 1,000,000 950,000 - - - Installation of camera systems for both safety and vehicle counts at Vail Village and Lionshead to mirror new system atRed SandstoneLionshead Parking Structure Landscape Renovations (VRA) 30,291 - - - - - 2019: Re-appropriate to complete landscaping ($30.3K);Total Facilities3,735,838 1,697,000 1,745,000 785,000 1,790,000 1,040,000 TransportationBus Shelters 30,000 230,000 30,000 30,000 30,000 30,000 Bus shelter annual maintenance; 2020 Lionshead transit center Westbound Bus shelterReplace Buses265,024 6,900,000 - - 6,000,000 2,200,000 2019: $165K for spare bus part (included in original 2018 budget); Upgrade Nextbus transponders to 4G required for Nextbus software upgrade; 2020 7 buses for replacement at $905K each, plus 5 charging stations at $50K each, and $30K for additional power chargers. Grant funding is being pursued; 2023: Replace 6 buses with electric buses; 2024: Replace 2 electric busesTraffic Impact Fee and Transportation Master Plan Updates 30,000 - - - - - 2019: $30K to update 20-year Transportation Master Plan to coincide with West Vail Master Plan and Civic CenterMaster PlanLionshead Express Bus Stop Improvements (VRA)25,000 - - - - - 2019: Signage at Lionshead Express Bus StopHybrid Bus Battery Replacement388,716 - - - - - 2019: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecyclereplacement has not been needed as of yet; Buses will be replaced in 2-3 yearsC-2Electric bus chargers and electrical service rebuild- 1,375,000 - - - - 2020: To construct electric bus charging station and electrical service infrastructure at Lionshead and Vail VillageTransit centers; $1.1M in grant revenue will offset cost of this projectTotal Transportation738,740 8,505,000 30,000 30,000 6,030,000 2,230,000 Road and BridgesCapital Street Maintenance1,225,000 1,345,000 1,225,000 1,405,000 1,350,000 1,475,000On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022/2023includes asphalt and mill overlay ($575K); 2024 includes surface seal ($190K); asphalt mill overlay ($565K)Street Light Improvements 75,000 75,000 75,000 75,000 75,000 75,000 Annual maintenance to street lights; LED light enhancementsSlifer Plaza/ Fountain/Storm Sewer1,484,329 - - - - - 2019: Continue repairs to Silfer Plaza fountain reconstruction and storm sewers ($1.48M)C-3Neighborhood Bridge Reconstruction2,332,542 1,400,000 350,000 - 350,000 - 2019: Bridge Road Bridge replacement ($1.7M), Lupine Bridge Repair ($350K); 2020: Nugget Lane BridgeReconstruction ($1.4M); 2021/2023: Placeholder for future bridge repairs based on bridge inspections 7 August 6, 2019 - Page 41 of 102 Cost Increase from Prior YearNewly Added ProjectsShift in year2019Amended 2020 2021 2022 2023 2024TOWN OF VAIL 2020 PROPOSED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDEast Meadow Drive Snowmelt 750,000 - - - - - 2019: Installation of snowmelt system ($750K); 2018: Design Snowmelt major repairs from Solaris to Austria House/Covered Bride area to be done at same time as the Slifer Plaza construction. This includes paver removal, snowmelt, asphalt replacements with concrete paversVail Health / TOV Frontage Road improvements 70,655 - 9,000,000 - - - 2019: Complete design phase of Frontage Rd. improvements ($70.7K); 2018: Design phase of Vail Health/Frontage Rd improvements which includes a 3rd party review, utility potholing and public information based on VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; Design funded by Traffic Impact Fee funds; Original Plan; 2021: VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; $3.6M funded by VRA in 2021, Traffic impact fee ($1.5M), Remaining CPF & Developments ($3.9M) Timing of this project is pending the Civic Center Master PlanNeighborhood Bridge Repair689,134 - 350,000 - - - 2019:Kinnickinnick (West) Bridge Repair, West Forest Bridge Repair ($689,143); , Major Bridge Repair Projects aredetermined based on bi-annual bridge inspection; 2021: $350K Placeholder based on bridge inspection reportsSeibert Fountain Improvements400,000 - - - - - 2019: Fountain software system and valve upgrades at Seibert FountainMain Vail Roundabout250,000 - - - - - 2019: Main Vail Roundabout truck apronNeighborhood Road Reconstruction400,000 - 3,500,000 - - - 2019: East Vail major drainage improvements ($400K);2021: East Vail road Major Drainage Improvements construction($3.5M), total reconstruction eliminated (was $9M+)Vail Trail Sidewalk Connection85,000 - - - - Connect Vail sidewalk on Vail Valley Drive in front of Vail Trails Chalet complexWest Lionshead Circle Crosswalks (VRA)250,000 - - - - - 2019: Crosswalk at West Lionshead circle to be done in lieu of Vail Spa heated walkMill Creek Heated Walk125,000 - - - - - 2019: TOV portion of 50/50 shared project with homeowners for heated sidewalk at Kendell Park/Mill Creek ($125K).This project will be managed by the HOA at an estimated total cost of $150K. I-70 Underpass (VRA) 492,990 - - - - - 2019: The town's portion to complete and pay final bills for the I-70 underpassC-4East Vail Interchange Underpass Sidewalk- 500,000 - - - - 2020: Request from the Planning and Environmental Commission to construct a pedestrian sidewalk beneath the East Vail interchange; pedestrian count study at the underpass is recommended to be completed before the start of this project. Vail Village Streetscape/Snowmelt Replacement- - 1,250,000 - 1,500,000 1,500,000 Replacement of 18 yr. old streetscape and snowmelt infrastructure in Vail Village Vail Road Sidewalk Construction- - - 550,000 - 2022: Sidewalk construction on Vail Rd. between Beaver Damn and Forest Rd. East Mill Creek Culvert Replacement- - - 550,000 - - 2022: Replacement of East Mill Creek culvert at Gold Peak and Vail Valley DriveLionshead Streetscape/Snowmelt Replacement (VRA)- - - - 1,500,000 1,500,000 2023: Replacement of 18 yr. old streetscape and snowmelt infrastructure in LionsheadTotal Road and Bridge8,629,650 3,320,000 15,750,000 2,580,000 4,775,000 4,550,000 ContributionsChildren's Garden of Learning-Capital 32,500 - - - - - 2018: Council contribution for a new boiler at the Children's Garden of Learning. The town owns the building; 2019:Council contribution to build a fence around front yard.Vail Valley Foundation- Capital55,000 - - - - - 2019 Council Contribution towards installation of the video screen at the Ford AmphitheaterTotal Contributions87,500 - - - - - TechnologyTown-wide camera system70,000 22,000 22,000 22,000 22,000 22,000 '2018-2019 replace Bosch system(30 cameras); $22K Annual maintenanceAudio-Visual capital maintenance18,000 118,000 18,000 18,000 18,000 18,000$18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipalbuilding, Grand View, LH Welcome Center; 2020: $100K Welcome Center video wall replacementDocument Imaging30,000 50,000 50,000 50,000 50,000 50,000Annual maintenance, software licensing, and replacement schedule for scanners and servers includes $2.5K forLaserficheSoftware Licensing327,277 424,623 442,873 427,873 406,818 406,818 2019-2020: Upgrade Microsoft products on all equipment; renewal of licenses; $3K per year increase from original 5 year plan due to additional software products; 2019: virtual desktop replacement ($239K); Asset Mgmt. System ($75K); Asset Mgmt. annual maintenance and licensing agreement ($50K); 2020-2024: Annual software licensing and support for town wide systemsHardware Purchases113,927 175,000 50,000 50,000 50,000 50,000 2019: Replacement of 20-25 workstations per year per schedule; 2020: Time Clock Replacement ($125K)Website and e-commerce12,000 85,000 61,000 61,000 61,000 61,000Internet security & application interfaces; website maintenance $12K; Vail calendar $24K; domain hosting $15K; webcamera streaming service $24KFiber Optics / Cabling Systems in Buildings90,000 150,000 50,000 50,000 50,000 50,000 2019: NWCOG Project THOR Broadband project Meet Me Center $75K; 2020: Fiber Optics Connection from Muni Building to West Vail fire station ($150K) ; 2021-2023: Repair, maintain & upgrade cabling/network Infrastructure $50K 8 August 6, 2019 - Page 42 of 102 Cost Increase from Prior YearNewly Added ProjectsShift in year2019Amended 2020 2021 2022 2023 2024TOWN OF VAIL 2020 PROPOSED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDNetwork upgrades30,000 200,000 30,000 30,000 30,000 30,000Computer network systems - replacement cycle every 3-5 years; 2020 Firewalls ($60K), External Wireless System($50K), TOV Switches and Router Replacements/Upgrades ($90K)Data Center (Computer Rooms)2,273,043 30,000 30,000 30,000 30,000 30,000 2019: 2nd half of hyper-converged infrastructure (HCI) equipment $750K, Data Center remodel at Station 3 $1.2M, Cooling/UPS system upgrade for data center in Muni building $128K; Re-appropriate $40K to complete 1st phase of data center remodel **Additional request for funding coming at next meeting (May 21); $200K 10% contingency; 2020-2024: Data Center MaintenanceData Center equipment replacement and generator159,406 - - - - - 2019: Final bills to replace data center server infrastructure; upgrade and replace emergency generator to increasecapacity Thermal Imaging Cameras12,000 12,000 - 12,000 - - For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness,or heat barriersBroadband (THOR)35,000 94,800 94,800 94,800 94,800 94,8002019: $35K for fiber from West Vail fire station to CDOT I-70 fiber connection for Project THOR; 2020-2024: annualbroadband expenses, potential future revenuesPhone System45,077 - - - - - 2019: Final payment for phone system upgrade: ($32.2K), normal replacement of Ipads, Iphones ($13K)Bus Camera System15,000 15,000 - - 15,000 - Installation of software and cameras in buses; 2019/20 annual capital maintenance of camera replacement, etc.Business Systems Replacement 172,334 120,000 30,000 - 30,000 - 2019: Re-appropriate for sales tax software ($134K), and new bus scheduling software ($8K); $30K every other year for parking system upgrades; 2020: Energy Mgmt. Software ($25K); Housing Database software ($40K); HR Performance mgmt. system ($50K); Employee Performance management system ($5K)Total Technology3,403,064 1,496,423 878,673 845,673 857,618 812,618 Public SafetyPublic Safety System / Records Mgmt. System (RMS) 141,000 50,000 50,000 50,000 50,000 50,000 $50K Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance; 2019: Police Department Records Mgmt. system SQL licensing ($91K)Public Safety Equipment72,643 58,831 - - - - 2018: Replace existing headsets, vests, and helmets for 6 Police SOU members ($20.5K), Upgrade mass casualty supplies in patrol cars ($5.6K); DOLA grant for License plate readers for two vehicles ($65.3K); Replacement of 40 body worn cameras ($12K); 2019: Intel Sharing Platform ($33K) covered by grant; Speed Signs ($7.8K), Rifle noise suppressors ($23.1K), pole camera ($8.6K); 2020: $26K bullet proof vests (8) for Special Ops Unit (SOU); $5.8K replace handheld citation device with in car computer interface; $4.6K for "Stop Stick" tire deflation devices for patrol cars; $22.2K for an unmanned aircraft system (UAS), or drone with thermal detection for use by both police and fire. The cost also covers "pilot" training and maintenancePolice patrol car cameras56,635 - - - - - 2019: $56.6K for new PD patrol car cameras (last replaced in 2013).Fire Safety Equipment59,000 40,000 - - - - 2019: Long Range acoustical device ($50K), personal protective equipment dryer ($9K); 2020: Wildland PersonalProtection Equipment (PPE); Confined space equipment ($15K)Extrication Equipment4,626 - - - - - 2019: Re-appropriate for final billsEvent Equipment77,892 - - - - - Event trailer and moveable barricades to provide barriers for vehicle entry into event areasFire engine equipment20,024 - - - - - 2019: Appropriate to complete purchases of necessary fire engine equipment to fully equip 4th fire engine; this will allowthis vehicle to be used when other engines our being repaired or in an emergencyC-5Fire Station Alert System- 198,000 - - - - 2020: Fire Station Alerting System to improve response times. This system will work with the Dispatch system and thetiming is being coordinated with Eagle River FireRadio Equipment replacement/expansion12,601 - - - - - 2019: Seven back-up radios for PW; 2018: Additional Radios for backup radios and crew expansion; related yearly County fees ($10K) included in HEF; Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced until 2018)Fire Truck Replacement- - 1,700,000 - 400,000 - 2021: Replacement of Ladder truck purchased in 2000; 2023: Type 3 TruckTotal Public Safety444,421 346,831 1,750,000 50,000 450,000 50,000 9 August 6, 2019 - Page 43 of 102 Cost Increase from Prior YearNewly Added ProjectsShift in year2019Amended 2020 2021 2022 2023 2024TOWN OF VAIL 2020 PROPOSED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDCommunity and Guest Service Energy Enhancements73,847 - - - - - 2019: Electric car charges at various town locations ($73.8K)Pedestrian Safety Enhancements1,479,116 - - - - - 2019: Replace 40+ year old overhead lighting for Main Vail roundabouts and West Vail Roundabouts (approved bycouncil on 7/5/16); project includes underground electrical enhancements for lightingCivic Area Redevelopment100,000 1,000,000 - 2019: Preliminary design plans to vet broader master plan concepts; 2020 Placeholder to explore outcomes of theCivic Center Master Plan such as feasibility studies / design Sale of Property18,000 - - - - - Closing costs for sale of two properties (VVI Phase V Unit 2 and Chamonix Parcel D/E); plus some administrative coststo bringing Parcel D/E through the PEC process to subdivide and update zoningUnderground Utility improvements696,675 - - - - - 2019: $50K for undergrounding electric between Glen Lyon office building and Liftside- see reimbursement above; $71K for CDOT project at I-70 underpass; $2.1M for Big Horn Rd and Intermountain Eastern portion projects to be completed in 2018 using Community Enhancement Funds ($1.1M reimbursement from the Holy Cross enhancement funds)Guest Services Enhancements/Wayfinding225,900 - - - 150,000 - 2019: $225.9K for new street signs and accompanying light poles town-wideRockfall Mitigation near Timber Ridge400,000 - - - - - 2019: Rock fall mitigation near Timber RidgeVehicle Expansion115,100 85,000 - - - - 2020: 2 commander vehicles ($80K); Trailer for event cattle guards ($5K)Total Community and Guest Service3,108,638 1,085,000 - - 150,000 - 30,435,545.00Total Expenditures29,559,843 27,795,754 22,212,273 5,645,273 15,592,718 9,467,218 Other Financing Sources (Uses)Transfer from Vail Reinvestment Authority3,848,281 2,550,000 3,650,000 50,000 1,550,000 1,550,000 2019: $3.0M Red Sandstone; 2023-2024: Lionshead streetscape improvements ($1.5M)Transfer to Housing Fund(2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) Transfer to Housing Fund; 1.5M per yearRevenue Over (Under) Expenditures(12,550,069) (11,422,588) (5,598,690) 6,111,875 (1,909,117) 4,481,623 Beginning Fund Balance33,048,422 20,498,352 9,075,765 3,477,075 9,588,950 7,679,832Ending Fund Balance20,498,352 9,075,765 3,477,075 9,588,950 7,679,832 12,161,455 10 August 6, 2019 - Page 44 of 102 2019 Amended 2020 2021 2022 2023 2024 Revenue Housing Fee in Lieu Annual Collections - - - - - - Capital Projects Funding - New 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Total Revenue 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Expenditures InDEED Program (H-1)3,340,274 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Solar Vail Housing Development 4,225,000 - - - - - Buy Down Housing 247,428 - - - - - Total Expenditures 7,812,702 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Operating Income (5,312,702) - - - - - Beginning Fund Balance 5,312,702 - - - - - Ending Fund Balance -$ -$ -$ -$ -$ -$ TOWN OF VAIL PROPOSED 2020 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HOUSING FUND 11 August 6, 2019 - Page 45 of 102 Cost Increase from Prior YearNewly Added ProjectsShift in year2019Amended 2020 2021 2022 2023 2024RevenueReal Estate Transfer Tax 6,300,000$ 6,300,000$ 6,426,000$ 6,554,500$ 6,685,600$ 6,819,300$ 2020: flat with 2019 budget and 17.6% decrease from 2018Golf Course Lease166,650 168,317 170,000 171,700 173,417 175,151Annual lease payment from Vail Recreation District; annual increase will be based on CPI; New rate effective 2020 with leasesigned in 2019; Rent income funds the "Recreation Enhancement Account" belowIntergovernmental Revenue1,568,398 20,000 20,000 20,000 20,000 20,000 2019: $300K Eagle County reimbursement for Lupine open space parcel; $5K grant for curbside recycling programs- See corresponding expenditure below; $24.3K reimbursement from ERWS for the Dowd Junction retaining wall- See corresponding expenditure below; $30K Fishing is fun grant (carryforward from 2018); $39K GoCo grant (carryforward from 2018); $150K reimbursement from ERWSC and $1M from Eagle County for restabilization of Down Junction; $20K lottery proceeds Donations219,400 -----2019: $169.4K community funding for the Seibert Memorial- See corresponding expenditure below; $50K revenue recognition fromEast West Partners for Ford Park art space- See corresponding expenditure belowRecreation Amenity Fees10,000 10,000 10,000 10,000 10,000 10,000 Earnings on Investments and Other43,991 122,849 38,043 30,493 12,910 16,428 2019:$32K Reimbursement from bag fee collections for Clean-Up Day and America Recycles Day. 2020: 1.8% rate assumedTotal Revenue8,308,439 6,621,166 6,664,042 6,786,693 6,901,926 7,040,879 ExpendituresManagement Fee to General Fund (5%)315,000 315,000 321,300 327,725 334,280 340,965 5% of RETT Collections - fee remitted to the General Fund for administrationWildlandForest Health Management309,249 302,181 308,207 314,338 320,600 327,000Operating budget for Wildland Fire crew; 2019 Added .5 FTE for wildland lead; Extra month of wildland crew to facilitate bighornsheet habitat improvement project ($12.9K)Intermountain Fuels Reduction42,442 ----2019: Intermountain Fuels Project $42.4K Wildland Fire Shelter- ----17,500 2024: To purchase a wildland shelter safety deviceTotal Wildland351,691 302,181 308,207 314,338 320,600 344,500 ParksAnnual Park and Landscape Maintenance1,760,030 1,746,271 1,823,307 1,867,194 1,912,815 1,959,805 Ongoing path, park and open space maintenance, project mgmt.; Town Trail Host volunteer program ($16,000), “Clean-up after your K-9” media campaign ($2,000), and a planning effort with the USFS to generate long-term solutions ($30,000). 2020 includes $20K for replacement of 27 year old large flower containersPark / Playground Capital Maintenance135,000 125,000 125,000 125,000 125,000 125,000 Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance; 2019 includes $10K to replace and add additional drinking fountains and bottle filling stations at Vail parksRec. Path Capital Maint85,000 140,000 85,000 85,000 85,000 85,000Capital maintenance of the town's recreation path system; 2020: includes $50K replacement of wood slats on NatureCenter/Ford Park bridgeTree Maintenance65,000 65,000 66,300 67,600 69,000 70,400 On going pest control, tree removal and replacements in stream tract, open space, and park areasStreet Furniture Replacement97,334 120,000 85,000 85,000 85,000 85,000 2019 includes pedestrian bridge inspection report ($25K), additional benches in Vail Village and bike racks ($7.3K); Annual replacement or capital repairs, benches, recycling and bike racks; 2020 includes contract to assess pedestrian bridge ($15K); Additional 12 space bike racks near Amphitheater restroom/concessions building, school house and fields/concessions ($30K)Ford Park: Softball Weather Shelter645,000 -----2019: Shelter at the Ford Park softball fields to provide weather and lighting protection for spectators and players ($645K); Add'l$60K requested for contingency onlyFord Park Landscape Enhancement: Parking Lot / Sport Central Portal67,000 -----2019: DRB req'd parking lot plantings and landscape enhancements at Central Portal Pilot Project to reduce turf grass 30,000 -----2019: Turf grass reduction project at Buffehr Creek. This project will be a pilot example of ways to reduce turf grass in areas acrosstown resulting in water and maintenance savingsCovered Bridge Pocket Park Rehabilitation87,000 -----2019: Streambank stabilization, riparian enhancements, walking surface replacement Stephens Park Safety Improvements300,000 -----2019: Access improvements to include extended sidewalk, new stairs and other site improvements; playground was built in 1990'sFord Park Improvements & Fields 60,000 -----2019: Re-appropriate a portion of remaining funds to complete Ford Park landscaping improvementsVail Transit Center Landscape107,133 -----2019: Completion of landscaping at Vail transit center to coincide with construction of additional bus lane at Vail TRC Ford Park Portal Improvements2,540 -----2019:Final bills for improvements to Ford Park entry points ($2.5K)R-1Sunbird Park Fountain Repairs120,000 ----2020: Repairs to fountain feature; requires excavation to get to leaking pipe; currently unable to run main center fountainTOWN OF VAIL 2020 BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX 12 August 6, 2019 - Page 46 of 102 Cost Increase from Prior YearNewly Added ProjectsShift in year2019Amended 2020 2021 2022 2023 2024TOWN OF VAIL 2020 BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Ford Park Enhancement: Priority 3 Landscape area- 75,000 ----2020: Landscape playground/basketball berm, softball area, frontage rd. & east berms, below tennis courtsFord Park: Synthetic Turf Replacements- ---410,000 -2023: Scheduled replacement of synthetic turf based on 7 year life expectancyAthletic Field ADA Walkway- -326,000 ---2020: Construction of ADA compliant walkway between parking lot and Vail Valley Drive (coincides with Nature Centerproject)Ford Park: Parking lot entry reconfiguration- -400,000 ---2022: Parking lot reconfiguration to improve turning and queuing characteristics of the parking lot entry; Moved forward from 2023budget due to safety concerns and operational efficiencyRed Sandstone Park Picnic Shelter- -50,000 ---2021: Modest 12'x12' shelter near volleyball courtBuffehr Creek Park Safety Improvements- --240,000 --2022: Replacement 20-yr old "catalog" playground equipment with custom buildBuffehr Creek Park picnic shelter- --60,000 --2022: 15'x 25' shelter at existing picnic areaEllefson Park Safety Improvements- ---300,000 -2023: Replacement 10-yr old "catalog" playground equipment with custom buildTotal Parks3,441,037 2,391,271 2,960,607 2,529,794 2,986,815 2,325,205 Rec Paths and TrailsVail Valley Drive Path Extension: Ford Park to Ptarmigan 400,000 -----2019: Extension of Vail Valley Drive path to ease congestion and enhance pedestrian safetyVail Valley Drive Path Extension: Ptarmigan West to GC Mtn Building400,000 -----2019: Extension of Vail Valley Drive path to ease congestion and enhance pedestrian safetyGore Valley Trail Bridge Replacement300,000 -----2019: Reconstruction of south bridge abutment due to significant scour and replacement of bridge structureR-2Gore Valley Trail Realignment50,000 -600,000 ---2019: Design feasability study for Gore Valley Trail Realignment at Lionshead gondola ($50K) 2021: Construction to realign GoreValley Trail- cost share with Vail ResortsEast Vail Interchange Improvements793,554 -----2019: Continuation of landscaping design and construction of the interchangeDowd Junction repairs and improvements2,148,633 -----2019: Re-stabilization of Dowd Junction path ($2.15M); Includes $24.3K reimbursement from ERWS for the Dowd Junction retaining wall- See corresponding reimbursement above; Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sand (ERWSC); $150K reimbursement from ERWSC and $1M reimbursement from Eagle CountyGore Valley Trail Reconstruction (Conoco to Donovan)25,000 -----2019: Complete Gore Valley Trail Reconstruction between W. Vail Conoco and Donovan Pavilion includes revegetation along Westtrail near Donovan PavilionEast Vail Interchange Trailhead parking lot expansion- --75,000 --2022: Expanded parking lot at East Vail Interchange trailheadNorth Recreation Path- Sun Vail to Pedestrian Bridge235,000 -----2019: $235K for North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge tocoincide with the Red Sandstone parking garage projectTotal Rec Paths and Trails4,352,187 -600,000 75,000 --Recreational FacilitiesNature Center Operations90,000 90,000 90,000 90,000 90,000 90,000 Nature Center operating costs including $75K Walking Mountains contract and $15K for maintenance and utilitiesNature Center Capital Maintenance- 145,292 5,165 38,690 -8,064 2020: Wood siding and trim ($9.5K), window replacement ($10.3K), exterior door repairs ($7.6K); steep slope roofing replacement ($27.5K); signage ($17.2K), paths and walkways ($6.9K), timber stairway ($12.2K), shade structure reconstruction ($36.0K), 2021: replace benches and chairs ($5.2K), wood siding and trim repairs ($11.4K), open rail fencing replacement ($13.4K);2024: path and walkway repairs ($8.1K)Nature Center Redevelopment433,950 --4,000,000 -- 2019: $434K Design new Nature Center Remodel/Structure- Construction of new Nature Center scheduled in 2020:Temporary Nature Center structure ($95.5K); Research on historical preservation and design ($17.8K); Exterior windows, doors, wood siding and slope roof ($69.8K); 2022: Construction of new Nature CenterGolf Clubhouse & Nordic Center52,935 -----2019: Final art purchases for Clubhouse and Nordic Center; art budget was 1% of original project budgetLibrary Landscape and reading area- --100,000 --2022: Exterior landscaping and site work enhancements for an outdoor reading areaTotal Recreational Facilities576,885 235,292 95,165 4,228,690 90,000 98,064 EnvironmentalEnvironmental Sustainability433,246 452,383 459,169 466,056 473,047 480,143Annual operating expenditures for Environmental department (3 FTEs); includes $40K for Clean up day, professional dues toorganizations such as CC4CA, Climate Action Collaborative, etc.Recycling and Waste Reduction Programs179,544 152,500 122,500 122,500 122,500 122,500 2020: Love Vail website improvement ($30K); Annual expenditures: Green Team ($2.5K); Eagle County recycling hauls (reimbursed) $(25K); Zero Hero recycling at events ($25K); Actively Green contract ($40K); Recycling compliance, education, public art and compost pilot ($30K)Ecosystem Health147,500 133,500 73,500 73,500 73,500 73,500 2019: Wildlife habitat program (NEPA study, field work) ($70K); 2020: Annual wildlife forum ($2.5K); CC4CA Retreat - host community ($3K); Sustainable Destination contract ($30K); Trees for Vail $5K; Strategic Plan completion and phase I rollout ($10K); Biodiversity study as outcome of open lands plan ($50K); Forest Ranger program ($33K)13 August 6, 2019 - Page 47 of 102 Cost Increase from Prior YearNewly Added ProjectsShift in year2019Amended 2020 2021 2022 2023 2024TOWN OF VAIL 2020 BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Energy & Transportation104,500 72,500 47,500 47,500 47,500 47,5002020: E-bike pilot program research ($25K); Annual expenditures: Energy Smart Colorado partnership contract ($40K); Sole Powercoordination ($7.5K); Streamtract Education/Mitigation80,061 50,000 50,000 50,000 50,000 50,000 2019: Includes water quality and streamtract education, outreach, signage and marketing; private streambank funding; 2020-2021: Ongoing streamtract education programming such as "Lunch with Locals", landscape workshops, City Nature Challenge and storm drain artR-3Water Quality Infrastructure3,477,167 1,000,000 1,000,000 ---2019: Continuation of water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore" includes $135K for water mitigation roof runoff grant at PW; ; Savings of $3M is expected in 2019. These savings are reflected in the 2019 amended total expenditures in order to reflect a current projected fund balance; 2019-2021 funds to continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore"R-4 Streambank Mitigation648,336 400,000 300,000 100,000 --2019-2021 Continuation of Riparian Site specific construction projects for Water Quality Strategic Action Plan ($648.3K) includes 2018 grant awards continued in 2019 for GoCo grant ($39K) and Fishing is Fun grant ($30K)- See carryforward of grant revenue above East Vail Water Quality TAPS90,263 -----2019: Completion of East Vail Water Quality Improvements; $700K CDOT TAP grant funding was received in 2018 to offset costsGore Creek Interpretive Signage75,000 81,000 ----2019: Phase I of Gore Greek Interpretive signage (design); 2020: Phase II of Gore Creek Interpretive Signage includesinstallation of "story stations" and interpretive picnic table tops.PW Solar Project- 1,100,000 ----Open Space Land Acquisition650,000 250,000 250,000 250,000 250,000 250,0002019: $600K purchase of Lupine parcel with Eagle County- see corresponding reimbursement above; $50K for open spacesurveys/studies; 2019/2023 $250K annual set aside for purchase of open spaceTotal Enviromental5,885,617 3,691,883 2,302,669 1,109,556 1,016,547 1,023,643 ArtPublic Art - Operating123,456 125,925 128,444 131,012 133,633 136,305 Art in Public Places programming and operationsPublic Art - General program / art597,798 60,000 60,000 60,000 60,000 60,000 To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds. Public Art - Winterfest48,085 30,000 30,000 30,000 30,000 30,000 Winterfest $30K per yearSeibert Memorial Statue300,000 -----2019: Pete Seibert Memorial statue- See corresponding community reimbursement aboveArt Space50,000 -----2019: Design phase for Ford Park art space- see corresponding donation from East West aboveTotal Art1,119,339 215,925 218,444 221,012 223,633 226,305 ContributionsBetty Ford Alpine Garden Support69,700 70,397 71,101 71,812 72,530 73,255 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increaseEagle River Watershed Support42,000 40,000 40,800 41,616 42,448 43,297 Annual support of the Eagle River Watershed Council programs Adopt A Trail5,000 5,100 ----Adopt A Trail Council Contribution for trails in or bordering the TownBetty Ford Alpine Garden - Capital Contribution- -----Contribution request to repair ADA pathways ($6K) and upgrade irrigation system ($19K)Total Contributions116,700 115,497 111,901 113,428 114,978 116,553 VRD-Managed Facility ProjectsRecreation Enhancement Account373,348 168,317 170,000 171,700 173,417 175,1512019: Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance ($141,604), Transfer $240K to golf courseother Golf Clubhouse65,000 -20,260 --12,7512019: Wood trim repairs ($40K), AC and catering kitchen improvements ($30K); 2022: Wood Trim repairs ($20.2K); 2024: Roofmaintenance ($12.8K)Athletic Field Restroom/Storage Building- ---1,000,000 2023: Placeholder for the replacement of existing restroom/concession with new 2000 sq. ft. restroom/storage buildingGolf Course - Other 687,792 494,636 135,482 41,273 31,295 2,484 2019: $511K for reconstruction of the golf maintenance buildings, improvements to the 14th and 15th hole bridges. and parking drainage improvements. Parking lot asphalt repairs ($10K), repair asphalt at maintenance building ($3K), replace roof on maintenance building ($161.2K), replace wood trim at maintenance building ($2.7K); 2020: chain link-netting hybrid safety fence ($230K); complete asphalt repairs ($75K); repair wood trim on maintenance building ($25.8K), privacy fence repairs($2.2K), replace roof ($161.2K); 2021:course streambank restoration ($73.8K), maintenance building, HVAC unit ($17.7K), maintenance building heater ($8.9K), maint. building furnace ($9.8M); 2022: VRD shared cost for 1st hole Timber Path planking ($38.0K), asphalt repairs ($3.3K); 2023: Clubhouse walkways($12.4K); Clubhouse drain pans ($18.9K); 2024: Maintenance privacy repairs ($2.5K)14 August 6, 2019 - Page 48 of 102 Cost Increase from Prior YearNewly Added ProjectsShift in year2019Amended 2020 2021 2022 2023 2024TOWN OF VAIL 2020 BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Dobson Ice Arena211,443 -486,861 -53,862 16,127 2019: Complete pavers and concrete slab replacement ($54K); rock wall repair ($10.5K); roof snow removal contract ($44K); Repair exterior doors ($96K), window repairs ($7K); 2020: Projects delayed to 2021 for results of Civic Center master plan; 2021: Changing Rooms ($78.8), windows replacement ($74.3), heat pumps ($6.3K), restroom remodel ($78.7K), rebuild of electrical system ($144.2K), boiler room upgrades ($55K), steel gate ($14.3K), exterior lighting ($22.9), exterior wood trim ($9.3K); Repairs to exterior doors ($5.5K); exhaust stack repairs ($2.9K); 2023: grading and drainage repairs ($9.3K), rockwall repair ($15K), brick paver repairs ($16.9K), central air upgrades ($12.5K); 2024: Wood trim repairs ($10.4), chemical feed system repairs ($5.6K)Ford Park / Tennis Center Improvements72,000 81,467 --53,862 -2019: Complete replace gutters ($10.0K), Stain wood siding of concessions ($6.0K) and restrooms ($6.0K), restroom remodel (50K); 2020: Repair exterior doors ($9.6K); replace furnace, hot water tank, baseboards ($47.8K), replace windows ($24K); 2022:Replace wood siding and trim ($4.5K), exterior siding of restrooms and concessions replacement ($15.2K); 2023: Clubhouse grading and drainage maintenance ($15.6K), Athletic Fields 6,000 -11,659 123,510 -8,708 2019: Seal coat and crack fill in parking lot ($6K); 2021: Coat exterior gypsum board ($3.7K), Repaved parking lot ($8K), 2022: Grading and drainage repairs ($136.9K), paint wood trim ($4.5K), paint wood structure ($6.8K); 2024: Asphalt parking lot repairs ($8.7K)Gymnastics Center60,000 --42,564 --2019: Installation of cooling system in 2018 ($60K); 2022: Restroom remodel ($42.6K)Total VRD-Managed Facility Projects 1,475,583 744,419 824,262 379,046 1,312,435 215,221 Total Expenditures14,634,039 8,011,469 7,742,554 9,298,591 6,399,289 4,690,456 Revenue Over (Under) Expenditures(6,325,600) (1,390,303) (1,078,512) (2,511,898) 502,638 2,350,423 Beginning Fund Balance13,150,550 6,824,951 5,434,648 4,356,136 1,844,238 2,346,875Ending Fund Balance6,824,951$ 5,434,648$ 4,356,136$ 1,844,238$ 2,346,875$ 4,697,298$ 15 August 6, 2019 - Page 49 of 102 UNFUNDED**Costs are estimates**VRA RETTCapital Projects FundDescriptionWest Vail Master Plan ProjectsMaster plan is included in 2019/20 budgets; Any resulting projects or partnerships not fundedMunicipal Building Remodel25,000,000 Civic Area Plan ImplementationA variety of funding & financing mechanisms are available depending on projects identifiedMain Vail Round-about Major Reconstruction3,600,000 Recent paving and I-70 Underpass project will extend the life of current roundaboutsWest Vail Round-about Major Reconstruction1,000,000 Recent paving and I-70 Underpass project will extend the life of current roundaboutsRoad Reconstruction1,100,000 Major improvements to various Vail roads that are reaching end of life (25-35 years) and possibleexpansion of cul-de-sacsPhase II of Timber Ridge redevelopmentTROC Board developing RFQ process for 2019Timber Ridge Transit Stop Improvements2,000,000 Transit Stop Improvements to coincide with Timber Ridge Phase II RedevelopmentBuffeher Creek Turn Lane1,450,000 Turn Lane at Buffehr Creek to coincide with Marriott Residence Inn; This turn lane different from the one to be put in by Marriott; project was originally scheduled for 2019 and delayed to 2021 to coincide with the Marriott constructionCommunity Ice SkatingOutdoor community ice at some of Vail parks such as DonovanPW Housing6,000,000 Employee housing at Public Works siteFuture stages of PW Shops Master PlanLionsHead Parking Structure East Entry Improvements 3,600,000 Does not add spaces, but brings remainder of structure up to standards of new transit center and current codes; enhances guest experience; includes heated stairways on east side- will not be funded until the Civic Area Plan is completeElectronic Directories in VillagesInformation and wayfinding Kiosks in Lionshead and Vail Village - (may be proposed in 2020)Electronic car charging stations in parking structuresHigh powered charging stations in the parking structures - costs and grants being researchedHistorical/ Cultural HeritageFunding to enhance and promote Vail cultural and historical vitality, education, economic developments; No projects identified as yetDobson SkylightsUpgrades or removal of Dobson Skylights pending the Civic Area PlanFacility Safety ImprovementsBuilding improvements to provide and enhance employees with a safe work environmentFord Park: Artist Residence Cottage472,000 Renovation of existing original farm house into AIPP artist residence studio space; $50K from East WestFunding Resource Options:Projected Fund Balance by end of 2023:12,679,839 2,346,875 7,679,832 Eligible for funding from16August 6, 2019 - Page 50 of 102 CAPITAL PROJECTS FUND PARKING – PROPOSED PROJECT DESCRIPTION 2020 Project: Parking Structure Camera monitoring guidance and security system Location: Both TRC’s Council Action Plan Goal: Experience Budget: Narrative: Installation of a parking management system similar to the Red Sandstone Parking Structure. The new system will detect and provide guidance to available parking spaces as well as inform parking personnel of parking violations. The secondary benefit will be providing an overall monitored garage from a security perspective for hit and runs, vandalism, and other crimes. This should also deter some crime activity. The parking guidance will use dynamic space available signs in areas of the garage. The Village Structure is scheduled for 2020 and the Lionshead Structure is scheduled for 2021. Timeline: April 20 – July 1, 2020 Image(s): 2020 2021 Capital Cost $1,100,000 $950,000 Maintenance Facilities Maintenance Utilities NA Replacement NA C-1 August 6, 2019 - Page 51 of 102 CAPITAL PROJECTS FUND TRANSPORTATION – PROPOSED PROJECT DESCRIPTION 2020 Project: Bus Barn Electric Utility and Electrical System Rebuild and Charges Location: Both TRC’s Council Action Plan Goal: Sustainability Budget: Narrative: This project includes, utility transformer upgrades, electrical service lines to the building, new electrical room, new electrical services, all interior conduits, wiring and equipment to provide an electrical network for the installation of electric bus chargers for current electric buses. The new system will also allow for electric bus fleet expansion with the anticipation of addition electric buses as the town continues the conversion of the bus fleet. This will include an electrical backup generator as well. A $1.1M state grant will be used to offset the cost of this project. Timeline: April 20 – July 1, 2020 Image(s): 2020 2021 Capital Cost $ 1,375,000 Maintenance Facilities Maintenance Utilities NA Replacement NA C-2 August 6, 2019 - Page 52 of 102 CAPITAL PROJECTS FUND ROAD AND BRIDGE – PROPOSED PROJECT DESCRIPTION 2020 Project: Nugget Lane Bridge Rehabilitation/Replacement Location: Nugget Lane over Gore Creek Council Action Plan Goal: Experience Budget: Narrative: The purpose of this project is to widen the Nugget Lane bridge from a single lane to a two lane bridge and bring it up to current design standards. The existing bridge is ~14’ wide and is considered functionally obsolete based on our biannual bridge inspection reports. Timeline: Design will begin in 2020 with construction likely in 2021. Image(s): 2020 Capital Cost $1,400,000 Maintenance No increase Utilities No Increase Replacement 50+ Years C-3 August 6, 2019 - Page 53 of 102 CAPITAL PROJECTS FUND ROADS AND BRIDGES – PROPOSED PROJECT DESCRIPTION 2020 Project: East Vail Interchange Underpass Sidewalk Location: East Vail Interchange Council Action Plan Goal: Experience Budget: Narrative: The purpose of this project is to add a pedestrian sidewalk beneath the East Vail interchange underpass, similar to the configuration and design at the Vail Town Center interchange underpass. This was request by the Planning and Environmental Commission. Currently there are 4’ shoulders (3’ of asphalt + 1’ of concrete gutter) Staff recommends completing pedestrian counts at the underpass to understand how many pedestrian walk through the underpass currently and project how many may walk through this area if the East Vail housing is approved. Timeline: 2020 Image(s): 2020 Capital Cost $500,000 Maintenance Minor-Additional Sidewalk Utilities Minor-Additional Lighting Replacement 50+ Years C-4 August 6, 2019 - Page 54 of 102 CAPITAL PROJECTS FUND PUBLIC SAFETY – PROPOSED PROJECT DESCRIPTION 2020 Project: Station Alerting Location: Fire Stations 1,2,3. Server at Vail Public Safety Communication Center Council Action Plan Goal: Experience Budget: Capital Cost: $198,000 Operational Cost: $4,000/yr. Cost Impacts: Maintenance (Included in operational cost). Utilities N/A Replacement 10 years + Narrative: Station alerting is a system that automates the transmission of alarm notifications from the dispatch center to each fire station. There are several benefits associated with this system: 1.Decreased alarm processing time (results in fire station crew being notified of an incident more rapidly). Station alerting eliminates redundant steps and allows the station crew to be notified of the incident while the dispatcher is still talking to the caller. 2.Delivery of more accurate and more intelligible information to station crew. This is achieved by the station alerting system immediately transferring the information the dispatcher inputs to “build the call” to both an audio message and a textual display at various locations throughout the fire station. This provides the crew with instantaneous information about the incident. In addition, the information is broadcast throughout the station in a computer generated voice that is clearly audible and highly intelligible (think of Siri versus trying to understand the order-taker at a drive-through fast food restaurant). 3.Decreased reflex time (reflex time is the time that elapses from when the crew is notified of an incident until they are in their proper equipment and leaving the station). This is achieved due to the fact that the crew is able to more rapidly understand the nature of the incident and prepare for the response appropriately. In addition, the station alerting system has countdown timers throughout the station which provide a visual reminder of elapsed time since the initial notification was received. 4.Decreased stress on the responding crew. Station alerting uses “ramped” tones as well as gradually increased lighting to provide the initial notification that an alarm is being received. A number of studies have documented the deleterious effects on personnel when the notification tones activate C-5 August 6, 2019 - Page 55 of 102 instantaneously and the lights suddenly go to full illumination when an alarm. This effect is particularly impactful during the nighttime hours. It is anticipated that the costs associated with installing the server as well as the annual maintenance fee would be share with Eagle River Fire Protection District. The total cost noted above is based upon a shared cost model. Timeline: Equipment specification-1st quarter 2020. RFP-2nd quarter 2020. Installation summer 2020 Image(s): N/A August 6, 2019 - Page 56 of 102 HOUSING FUND Vail InDEED Program 2020 Project: Vail InDEED Program CHF003 Location: Town of Vail Municipal Building Council Action Plan Goal: Community Budget: Narrative: In 2016 the Town Council adopted the Vail Housing 2027 Plan and Resolution No. 34, Series 2016 appointing the VLHA as the Town’s agent to negotiate and purchase deed restriction in the Town. The 2027 plan goal is to “acquire 1,000 additional resident housing unit deed restrictions by the year 2027.” Consequently the Vail InDEED program was created to provide a cash incentive in exchange for a deed restriction on a Vail residential property. To date, 119 deed restrictions have been added to the town’s inventory of housing at an average cost of $44,553 per bedroom or $82 per square foot. Deed restrictions have also been secured with public/private partnerships such as Solar Vail and 6 West Apartments. Timeline: Ongoing 2019 2020 2021 2022 2023 Capital Cost $2,500,000 $2,500,000 $2,500,000 $2,500,000 $2,500,000 H-1 August 6, 2019 - Page 57 of 102 REAL ESTATE TRANSFER TAX PARKS – PROPOSED PROJECT DESCRIPTION 2020 Project: Lionshead Sunbird Park Fountain Repair Location: Lionshead Commercial Area Council Action Plan Goal: Experience Budget: Narrative: The pipe from the pump vault feeding the primary jet is broken and dislodged. Repair of the pipe to restore the function of the fountain requires removal of snowmelted pavers and stone and working around multiple utility lines. The line will be replaced not just repaired to avoid future issues. Timeline: April 20 – May 1, 2020 Image(s): 2020 Capital Cost $120,000 Maintenance Facilities Maintenance Utilities NA Replacement NA R-1 August 6, 2019 - Page 58 of 102 REAL ESTATE TRANSFER TAX REC PATHS AND TRAILS – PROPOSED PROJECT DESCRIPTION 2020 Project: Gore Valley Trail Realignment Location: Lionshead Gondola Council Action Plan Goal: Experience Budget: Narrative: The Gore Valley Trail passes through the Lionshead base area, near the Eagle Bahn Gondola. From the east, the trail follows Gore Creek from the Vail Library and passes through the putting golf course. From the west, the trail climbs steeply from Lions Square Lodge, under the skier bridge and up into the base area. During the summer, the base area is a very busy location with people access the gondola. It has become significantly busier with the introduction of Epic Discovery at Eagle’s Nest. Diverting the main flow of pedestrian and bike traffic to the south of the gondola would reduce congestion, eliminate the steep grade under the skier bridge and allow a more continuous experience along the Gore Valley Trail. Considerations include: how to protect/enhance the riparian buffer while adding a paved trail, working with Vail Resorts to construct a trail below the gondola, requires access to Vail Resort’s property. The project conceptually has the support of Vail Resorts as a way to reduce congestion in the area. They have tentatively offered to assist with funding, based on financial approval and availability, towards a feasibility analysis. Timeline: August - September Engineering evaluation/Feasibility analysis October Council presentation to discuss options/opportunities 2020 If an alternate route is feasible, begin design work 2019 2020 2021 Capital Cost $50,000 design $600,000 construction Maintenance Rec Path Maint Budget as needed Utilities NA Replacement 40 yrs or as designed R-2 August 6, 2019 - Page 59 of 102 Image(s): Above: Proposed Alternate Route at the Eagle Bahn Gondola Below: Potential start of alternate route from the west end August 6, 2019 - Page 60 of 102 REAL ESTATE TRANSFER TAX PRIORITY A – PROPOSED PROJECT DESCRIPTION 2020 Project: Water Quality Improvements Location: Varies, See Narrative Council Action Plan Goal: Sustainability Budget: Narrative: The purpose of this project is to continue the implementation of the Gore Creek Action Plan. To date almost 70% of the Town capital projects within the plan have been completed. Staff will continue to evaluate and implement the remaining projects. This will include Water Quality improvements along Westhaven Drive, Various Bridge locations, and the West Vail South Roundabout. The project fund has been accumulating significant savings over the past few years that have been rolled each year. Without a request to identify a large scale project (i.e. relocate Gore Creek within golf course), the Town can take the current savings of about $3M*, and not roll it into 2020. *Savings of $3M have been reflected in the 2019 Amended expenditures total in the Capital Projects 5-year budget to reflect a current fund balance projection. Timeline: 2020-2021 Image(s): NA 2019 2020 2021 Capital Cost $3,400,000 $1,000,000 $1,000,000 Maintenance $20k-$35k Utilities No Increase Replacement 50+ Years R-3 August 6, 2019 - Page 61 of 102 REAL ESTATE TRANSFER TAX PRIORITY A – PROPOSED PROJECT DESCRIPTION 2020 Project: Streambank Mitigation Location: Town-owned and Private Stream Tract Areas along Gore Creek Council Action Plan Goal: Sustainability Budget: *Includes funds re-appropriated from 2018 Narrative: This project is a component of the Gore Creek Water Quality Strategic Action Plan. In 2017, the town performed riparian buffer restoration along nearly 5,000 linear feet of Gore Creek stream bank. During 2018, few planting projects were performed due to drought conditions. In 2019, nearly 6,000 plants have been/will be installed along approximately 2 ½ miles of Gore Creek streambank. In addition, several stabilization projects, and design work for 2020 projects will be completed before the end of the year. For 2020, staff anticipates augmenting previous projects to ensure continued success with enhanced vegetated buffers, and will start new projects in several new locations. The scope of 2020 work is anticipated to be reduced when compared to 2019 projects. Work areas will include the East Vail interchange (augment), Vail Golf Course (new and augment), Vail Village (augment Gore and Mill Creeks), Donovan Park (new) and others. Staff is requesting $400,000 for 2020 projects Timeline: Oct-Feb Design and bid package March Bidding July-Oct Project Installations 2019 2020 2021 2022 Capital Cost $708,336* $400,000 $400,000 $300,000 Maintenance $5,000-$10,000 annually to maintain stream tract Utilities NA Replacement NA R-4 August 6, 2019 - Page 62 of 102 Image(s): Above: Stream tract behind Village Center before riparian habitat restoration. Note maintained bluegrass to stream edge Below: 12-months after installation of native grasses, forbs and shrubs August 6, 2019 - Page 63 of 102 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Initial Discussions Regarding a Potential Future Redevelopment of the Timber Ridge Village Apartments – 1280 North Frontage Road PRESENTER(S): Timber Ridge Operating Committee ACTION REQUESTED OF COUNCIL: No formal action is requested at this time. BACKGROUND: The purpose of this memorandum is to provide background information on the existing conditions of the Timber Ridge Village Apartments and outline possible next steps in the process of discussing the potential future redevelopment of the property. This memorandum is informational for initial discussions only and no formal action is requested at this time. STAFF RECOMMENDATION: Please refer to recommendation in section 3 of the staff memorandum. ATTACHMENTS: Description Timber Ridge Village Apartments Redevelopment Discussion 08062019 Timber Ridge Village Apartments Redevelopment Discussion Slide August 6, 2019 - Page 64 of 102 To: Vail Town Council From: Timber Ridge Operating Committee Date: August 6, 2019 Subject: Initial Discussions Regarding a Potential Future Redevelopment of the Timber Ridge Village Apartments – 1280 North Frontage Road 1. PURPOSE The purpose of this memorandum is to provide background information on the existing conditions of the Timber Ridge Village Apartments and outline possible next steps in the process of discussing the potential future redevelopment of the property. This memorandum is informational for initial discussions only and no formal action is requested at this time. 2. BACKGROUND A. Ownership History The Town of Vail is the owner of the Timber Ridge Village Apartments. The Town acquired the property in 2003 for $20M with the expressed purpose of protecting and preserving the resident occupied deed restriction recorded and in place at the time. Pursuant to the terms of the existing deed restriction, the obligation for resident occupancy was to expire after twenty years. The Town obtained fee simple title to approximately 10.25 acres of land and the accompanying 198 two-bedroom, one bath apartment homes at the time of acquisition. However, the Town has since entered into a ground lease/purchase option agreement for the easternmost 5.25 acres of land and the current site of the Lion’s Ridge Apartment Homes. Pursuant to the terms of the agreement, the ground leaseholder, or its assigned, has the option to either purchase the land for $5M at any time prior to December 31, 2024, or begin making escalating annual land lease payments (12.5%/five year period) to the Town of Vail on January 1, 2025, through the year 2064. The initial ground lease payment is $125,000 for the first five year period. Regardless, the Town has no ownership interest or operating obligations, outside the land, in the Lion’s Ridge Apartment Homes. Vail Local Housing Authority (VLHA) retains a 0.01% ownership interest in the development entity of the Lion’s Ridge Apartment Homes which exempts the property from real property taxes. The VLHA receives an annual payment of $35,000 for its ownership interest from the ground leaseholder. August 6, 2019 - Page 65 of 102 Town of Vail Page 2 The Town of Vail continues to own and operate the 96 for-rent apartment homes on the westernmost 5 acres of the property (aka Timber Ridge Village Apartments). The operational responsibilities are granted to the Timber Ridge Operating Committee. B. Financial Conditions Timber Ridge Village Apartments financial facts:  Timber Ridge Village Apartments currently operate at a net surplus of $143,000 on average for the past five years. 2018 actuals ended with a $393,578 surplus. The current fund balance is $1.4M.  Promissory notes owed to the Town for certain operating deficiencies and mold remediation projects total $1.9M. Interest-only payments have been made, but no principal debt has been retired. Interest rate is at 1.5% and matures December, 2032. Current balance of this note totals $1.9M  Promissory note owed to the Town for payoff of Timber Ridge Village Apartments bonds totals $8M. The Town also contributed another $8M from the General Fund for payoff of the bonds. Interest rate is at 1.5% and matures December, 2033. Principal and interest payments have been made, with future payments owed on the note totaling $6.9M.  Value of the asset on the town’s financial statements as of 12/31/18 is $10M. This is at cost basis, not reflecting market value. While Timber Ridge Village Apartments are currently financially stable and have reserves to cover current capital expenditures, the property will need significant capital investment beginning in year 2024/2025. C. Leasing Situation The Timber Ridge Village Apartments have historically operated at a nearly 100% annual occupancy rate. Corum Property Management is contracted through the Town of Vail to oversee the daily operations, management and leasing of the property. Of the 96 apartment homes, 54 homes are presently master leased to Vail Resorts and the remaining 42 homes are leased to individuals, families and businesses. Basic leasing rates and terms are as follows:  54 master leased homes - $1,418/unit/month (increase to $1,489 effective 5/1/20)  42 individually leased homes - $1,350 to $1,418/unit/month  Leases require 30 hour per week employment within Eagle County  Short term rental is prohibited  All leases contain a right to terminate clause for redevelopment Any redevelopment effort shall require a thoughtful plan for resident relocation and displacement during the period of redevelopment construction as the community will lose access to 96, two bedroom for-rent apartments for up to two years (+/- 240 residents) August 6, 2019 - Page 66 of 102 Town of Vail Page 3 D. Existing Conditions of the Buildings The Timber Ridge Village Apartments were originally constructed in 1981. At the time, the sixteen (16) building development contained 198 apartment units and an on-site management office. Since the original development the apartment homes have provided affordable for-rent housing for hundreds of Vail residents. The site consists of asphalt parking and driving areas, concrete flatwork, retaining walls and common fencing. The buildings envelopes consist of wood frame construction, wood siding, stairwells, and asphalt shingle roofing. In August of 2007, the Town of Vail retained the consulting services of Borne Engineering of Denver, Colorado. Borne Engineering was retained to complete a physical audit and evaluation of the existing conditions of the property. The purpose of the evaluation was to evaluate the components to determine if there are deficiencies or potential deficiencies that will affect the continued operation of the facility and make recommendations for capital improvements to extend the life of the improvements. The Borne Engineering Report was subsequently produced. As a result of the Borne Report, the Timber Ridge Affordable Housing Corporation authorized the expenditure of $240,000 in 2007 to replace decking, deck rails and fencing throughout the property. Additionally, the board had approved the expenditure of $144,000 in 2008 to repair the driveway, paint the exterior of the buildings, and replace 33% of the windows. Significant capital expenditures were budgeted over the next number of years to address the issues identified in the Borne Report. Over a seven year period of time they include: );> Site Grading and Drainage Repair );> Foundation Repair );> Asphalt Repair );> Roof Repair and Replacement );> Window Replacement );> Exterior Painting Today, capital improvements continue to take place on the property. The interior remodel of homes is nearly complete and additional rockfall mitigation is scheduled to begin this fall. The new life expectancy of the homes has been extended an additional 4-5 years as a result of the Town’s ongoing capital improvements. The roofs and exterior siding of each of the buildings are in need of replacement in the next 2-3. E. Redevelopment Potential The Timber Ridge Village Apartments maintain significant redevelopment potential. According to the Official Zoning Map of the Town of Vail, the property is located within the Town’s Housing (H) District. The Housing District was first created in 2001 for the sole purpose of increasing the supply of deed-restricted homes in Vail. By design, the Housing District is intended to provide adequate sites for deed-restricted homes for Vail residents. The Housing District affords a wide range of latitude in the application of the required development standards. It is most likely that any redevelopment effort would be a high density, multiple familynature. In many ways, the development potential (GRFA, landscape area, building height, density) of the property is limited by the ability to achieve the transportation August 6, 2019 - Page 67 of 102 Town of Vail Page 4 needs of the future residents. Given the ease of access to the West Vail Mall commercial area, the adjacency to the commercial job core areas of Lionshead and Vail Village, and the convenience afforded by the North Frontage Road bus routes and overall public transit services, the Timber Ridge Village Apartments property is a prime location for a transit-oriented type of redevelopment. The redevelopment potential of the property is further benefitted by the absence of immediately adjacent residential properties and other potentially affected persons and owners. 3. RECOMMENDATIONS The Vail Town Council has stated its preference to initiate a planning process for the pending redevelopment of the Timber Ridge Village Apartments. To that point, on July 2nd, during a Town Council Budget Retreat Worksession, instruction was given to bring forward recommendations for a planning process for the Council’s consideration and further instruction, if any. To that end, the Timber Ridge Operating Committee recommends the following actions as the initial steps in a Timber Ridge Village Apartments redevelopment planning process: A. Articulate a Vision B. Establish Project Goals C. Define Guiding Principles D. Identify Development Objectives & Expectations E. Commit to a Schedule (TBD) F. Prepare Timber Ridge Village Neighborhood Sub-Area Redevelopment Master Plan*  Vail Health Campus  Chamonix Master Plan The recommended actions highlighted above place an emphasis on taking a proactive approach by defining goals and desired outcomes of a redevelopment. This recommended approach is in contrast to the process pursued on the easternmost portion of the site whereby, due to prevailing conditions and circumstances at the time, a more reactive response resulted. The recommended planning process above places the Town in the best position to realize its vision and achieve its project goals. The process, as proposed, first allows the community to determine what is needed on the site before simply deciding what to do, how to do it, or whom to do it with. For obvious reasons, the resulting clarity this process provides benefits not only the Town, but also any future redevelopment partnership. This proactive process yielded successful outcomes when used to plan for the Vail Health Campus redevelopment and the recently completed Chamonix Vail Neighborhood development. 4. NEXT STEPS The Timber Ridge Operating Committee has identified a series of next steps for the planning process. The suggested next steps include:  Implement a 1 ½ to 2-year planning window  Complete high-level housing needs assessment & market study  Form the Timber Ridge Redevelopment Advisory Committee  Schedule follow-up discussions with Vail Town Council (vision, goals, guiding principles) August 6, 2019 - Page 68 of 102 Town of Vail Page 5  Vail Local Housing Authority participation  Initiate sub-area planning process (partially funded in 2020 draft budget)  Explore funding opportunities  Pursue public/private partnership opportunities and seek regional collaboration  Explore RFQ/RFP options  Pre-development Agreement ($50K for legal, planning, pre-development services, etc.) 5. ACTION REQUESTED No formal action is requested at this time. If instructed to do so, the Timber Ridge Operating Committee will return to a future Vail Town Council meeting with a proposal for approval of a formal action to initiate and launch a Timber Ridge Village Apartments redevelopment planning process based upon the recommendations highlighted within this memorandum. Does the Vail Town Council support the recommendations as currently proposed and instruct the Timber Ridge Operating Committee to return to a future meeting for formal action on a Timber Ridge Village Apartments redevelopment planning process? August 6, 2019 - Page 69 of 102 Articulate a Vision #1 Establish Project Goals #2 Define Guiding Principles #3 Identify Development Objectives & Expectations #4 Commit to a Schedule #5 Prepare a Redevelopment Master Plan #6 Recommended Timber Ridge Village Redevelopment Process “Determine what we need before we decide what to do” August 6, 2019 - Page 70 of 102 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: DRB / PEC Update PRESENTER(S): Chris Neubecker, Planning Manager ATTACHMENTS: Description June 17, 2019 DRB Meeting Results June 22, 2019 PEC Meeting Results August 6, 2019 - Page 71 of 102 DESIGN REVIEW BOARD July 17, 2019, 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Attendance Present: John Rediker, Doug Cahill, David Campbell, Bill Pierce Absent: Peter Cope 2.Project Orientation 2.1.2:00 PM 2.2.Distribution of materials pertaining to an appeal of the Administrator's Decision for DRB19-0234, pursuant to Section 14-1-6, Appeals, Vail Town Code. This item will be noticed and discussed at a later date. 3.Site Visits 3.1.1109 Vail Valley Drive - Biscayne Trust 3.2.3245 Katsos Ranch Road - Piper Residence 3.3.2953 Bellflower Drive - Langmaid Residence 4.Main Agenda 4.1.DRB19-0271 - Langmaid Residence Final review of an addition Address/Legal Description: 2953 Bellflower Drive/Lot 5, Block 6, Vail Intermountain Development Subdivision Applicant: Kimberly Langmaid, represented by Casabonne Enterprises, Inc. Planner: Erik Gates 1. The siding material on the dormer shall be vertical weathered barn wood siding to match the wood above the entry door, and not shakes or shingles. Doug Cahill moved to approve with conditions. John Rediker seconded the motion and it passed (4-0). Absent:(1)Cope 4.2.DRB19-0299 - Piper Residence August 6, 2019 - Page 72 of 102 Conceptual review of an addition Address/Legal Description: 3245 Katsos Ranch Road Unit W/Lot 8, Block 1, Vail Village Filing 12 Applicant: Duane & Carolyn Piper, represented by Berglund Architects Planner: Erik Gates 4.3.DRB19-0303 - Biscayne Trust Final review of an exterior alteration (doors/decks/windows) Address/Legal Description: 1109 Vail Valley Drive/Lot 7, Block 6, Vail Village Filing 7 Applicant: Biscayne Trust WGS LLP, represented by KH Webb Architects Planner: Ashley Clark Doug Cahill moved to approve. John Rediker seconded the motion and it passed (4-0). Absent:(1)Cope 4.4.DRB19-0317 - Town of Vail Final review of changes to approved plans (sidewalk, fence) Address/Legal Description: Vail Valley Drive Right-of-Way Applicant: Town of Vail, represented by Mauriello Planning Group Planner: Ashley Clark 1. The fence will use 1” thick vertical wood planks. If the applicant chooses to maintain the current vertical wood thickness (3/4”), staff may approve the use of horizontal wood planks for the bottom third of the fence. David Campbell moved to approve with conditions. John Rediker seconded the motion and it passed (4-0). Absent:(1)Cope 5.Staff Approvals 5.1.B19-0267 - Wyman & Lischer Residences Final review of an exterior alteration (reroof) Address/Legal Description: 3155 Booth Falls Court/Lot 3, Block 2, Vail Village Filing 12 Applicant: Timothy E. Wyman Revocable Trust & Michael E. Lischer Sr. Revocable Trust, represented by Horizon Roofing Planner: Glen Morgan 5.2.DRB19-0199 - Beaver Dam S.A. DE C.V. Final review of a tree removal Address/Legal Description: 330 Beaver Dam Circle Unit A/Lot 6, Block 3, Vail Village Filing 3 Applicant: Beaver Dam S.A. DE C.V., represented by Eagle Eye Home Management Planner: Ashley Clark August 6, 2019 - Page 73 of 102 5.3.DRB19-0254 - Dunning Residence Final review of a tree removal Address/Legal Description: 1461 Greenhill Court Unit A/Lot 7, Glen Lyon Subdivision Applicant: Peter & Lucy Dunning Planner: Jonathan Spence 5.4.DRB19-0259 - Korch Residence Final review of an exterior alteration (window) Address/Legal Description: 4284 Columbine Drive Unit D/Parcel B, Bighorn Subdivision Applicant: Bradley & Angela Korch Planner: Erik Gates 5.5.DRB19-0264 - Eagle River Water & Sanitation District Final review of an exterior alteration (condensing units) Address/Legal Description: 846 Forest Road/Lot 1, Eagle River Water & Sanitation District Subdivision Applicant: Eagle River Water & Sanitation District, represented by BG Buildingworks Planner: Chris Neubecker 5.6.DRB19-0265 - 1775 West Gore Creek LLC Final review of an addition and window replacement Address/Legal Description: 1775 West Gore Creek Drive/Lot 8, Vail Village West Filing 2 Applicant: 1775 West Gore Creek LLC, represented by RK Real Estate Planner: Jonathan Spence 5.7.DRB19-0266 - Barber Residence Final review of an exterior alteration (reroof) Address/Legal Description: 4515 Bighorn Road/Lot 6 & 7, Block 1, Bighorn Subdivision 3rd Addition Applicant: Jessica Barber & Amit Agarwala, represented by The Roofing Company Planner: Erik Gates 5.8.DRB19-0273 - Vail Core Condo Final review of an exterior alteration (reroof) Address/Legal Description: 122 East Meadow Drive/Tract C, Block 5E, Vail Village Filing 1 Applicant: Vail Core Condo, represented by Turner Morris, Inc. Planner: Erik Gates 5.9.DRB19-0274 - Lipcon Residence Final review of an exterior alteration (AC units) Address/Legal Description: 12 Vail Road Unit R5/Lot N & O, Block 5D, Vail Village Filing 1 August 6, 2019 - Page 74 of 102 Applicant: Charles & Irmgard Lipcon, represented by Climate Control Company Planner: Erik Gates 5.10.DRB19-0281 - Kardesh Residence Final review of a change to approved plans (foundation) Address/Legal Description: 3035 Booth Falls Road/Lot 12, Block 1, Vail Village Filing13 Applicant: David Kardesh Revocable Trust, represented by Pure Design Studio Planner: Erik Gates 5.11.DRB19-0282 - Montaneros Condominiums Final review of a tree removal Address/Legal Description: 684 West Lionshead Circle/Lot 8, Block 1, Vail Lionshead Filing 3 Applicant: Montaneros Condominiums Planner: Jonathan Spence 5.12.DRB19-0283 - Breakaway West Condo Final review of a change to approved plans (parking) Address/Legal Description: 963 Lions Ridge Loop/Lot B3, Block B, Lion's Ridge Subdivision Filing 1 Applicant: Breakaway West Condo, represented by Nedbo Construction Planner: Jonathan Spence 5.13.DRB19-0284 - Overlook at Vail Final review of an exterior alteration (reroof) Address/Legal Description: 1330 Sandstone Drive/Log G4, Lion's Ridge Subdivision Filing 2 Applicant: Overlook at Vail, represented by Roof System Consulting & Forensics LLC Planner: Jonathan Spence 5.14.DRB19-0286 - Blattner Residence Final review of an exterior alteration (chimney cap) Address/Legal Description: 4630 Vail Racquet Club Drive Unit 14/Vail Racquet Club Condominiums Applicant: Annie Jones Blattner, represented by mpp design shop, inc. Planner: Ashley Clark 5.15.DRB19-0287 - Beaver Dam Dev Co LLC Final review of a change to approved plans (egress stair) Address/Legal Description: 354 Beaver Dam Road Unit S/Lot 9, Block 2, Vail Village Filing 3 Applicant: Beaver Dam Dev Co LLC, represented by Suman Architects Planner: Chris Neubecker 5.16.DRB19-0288 - Vail Ptarmigan LLC August 6, 2019 - Page 75 of 102 Final review of a change to approved plans (skylights) Address/Legal Description: 1067 Ptarmigan Road/Lot 3, Block 5, Vail Village Filing 7/Vail Village Filing 10 Applicant: Vail Ptarmigan LLC, represented by Sipes Architects, Inc. Planner: Erik Gates 5.17.DRB19-0289 - Timber Falls Condominiums Final review of a tree removal Address/Legal Description: 4459 Timber Falls Court/Timber Falls Condominiums Applicant: Timber Falls Condominiums, represented by Old Growth Tree Service Planner: Ashley Clark 5.18.DRB19-0291 - Mengin Residence Final review of an exterior alteration (windows) Address/Legal Description: 4081 Gighorn Road Unit 14J/Pitkin Creek Park Phase III Applicant: Olga Maria Telgarska Mengin, represented by Above All Construction Inc. Planner: Ashley Clark 5.19.DRB19-0292 - Lipnick Residence Final review of a change to approved plans (landscaping) Address/Legal Description: 1255 Westhaven Circle/Lot 45, Glen Lyon Subdivision Applicant: Rober & Janie Lipnick, represented by Vail Custom Builders Planner: Jonathan Spence 5.20.DRB19-0294 - Lanning Residence Final review of an exterior alteration (windows) Address/Legal Description: 5040 Main Gore Place Unit A4/Sundial Phase 2 Applicant: Roark & Lindsay Lanning, represented by Smith Woodworking Planner: Erik Gates 5.21.DRB19-0296 - Meadow Vail Place Condo Final review of a change to approved plans (sign/trash enclosure/light fixtures) Address/Legal Description: 44 West Meadow Drive/Lot I, Vail Village Filing 2 Applicant: Meadow Vail Place Condo, represented by Larry Deckard Architect Planner: Ashley Clark 5.22.DRB19-0297 - Bolton Residence Final review of a tree removal Address/Legal Description: 2832 Kinnikinnick Road Unit 5A/Lot 5, Innsbruck Meadows Subdivision Applicant: Bolton Living Trust August 6, 2019 - Page 76 of 102 Planner: Jonathan Spence 5.23.DRB19-0298 - Ozardam Investments LLC Final review of a change to approved plans (deck stairs) Address/Legal Description: 1337 Vail Valley Drive Unit 2/Lot 4, Block 3, Vail Valley Filing 1 Applicant: Ozardam Investments LLC Planner: Jonathan Spence 5.24.DRB19-0300 - Nelson Residence Final review of a tree removal Address/Legal Description: 3826 Lupine Drive/Lot 9, Bighorn Subdivision 2nd Addition Applicant: James Nelson, represented by Old Growth Tree Service Planner: Jonathan Spence 5.25.DRB19-0302 - Hormel Residence Final review of a change to approved plans (landscape/dormer) Address/Legal Description: 1527 Vail Valley Drive/Lot 10, Block 3, Vail Valley Filing 1 Applicant: Hormel Foods Corp., represented by KH Webb Architects Planner: Jonathan Spence 5.26.DRB19-0312 - Jewish Resource Center Final review of an exterior alteration (air intake grill) Address/Legal Description: 450 East Lionshead Circle Unit X/Lot 6, Block 1, Vail Lionshead Filing 1 Applicant: Jewish Resource Center, represented by Michael Hazard Associates Planner: Jonathan Spence 5.27.DRB19-0313 - Roth Residence Final review of an exterior alteration (windows) Address/Legal Description: 4770 Bighorn Road Unit 4G/Racquet Club Townhomes Applicant: Herbert & Jill Roth, represented by ACDF Corporation Planner: Jonathan Spence The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. August 6, 2019 - Page 77 of 102 PLANNING AND ENVIRONMENTAL COMMISSION July 22, 2019, 1:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Attendance Present: Brian Gillette, Pam Hopkins, Ludwig Kurz, John-Ryan Lockman, Karen Perez, Brian Stockmar Absent: Rollie Kjesbo 2.Public Hearing 2.1.A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Zoning Regulations, Vail Town Code, to update definitions, including the removal of redundant definitions, the consolidation of definitions defined multiple times, relocation of 20% hardscaping standard to Title 14 and amendment to the landscaping regulation to allow up to 20% permeable hardscaped space, and setting forth details in regard thereto. (PEC19-0017) 30 min. Applicant:Town of Vail Planner:Ashley Clark Planner Clark introduced the application. Staff has presented these code changes to the Design Review Board, and previously at one work session with PEC. She mentioned that public comment on the proposed code changes had been received. The proposal is to amend the Vail Town Code relating to existing definitions, conflicting or duplicated definitions in the code. There is also some change proposed to policy, which staff will discuss. Clark indicated that changes are proposed to Title 12, definition of Administrator, and definition of Comprehensive Plan. Perez asked about changes to the Comprehensive Plan definitions. Stockmar asked if the intent on landscape permeability was based on where the water goes, and how to redirect the water flow so that it does not go into the creek. Intent is to ensure that contaminated water does not go directly to the creek. Clark – Impervious surfaces are directly mentioned on the Gore Creek Action Plan. That is one of the reasons staff looked at changing the definitions. Peter Wadden – The more impervious a surface, the more likely and quicker that water and pollutants will be carried into Gore Creek. Permeable surfaces will allow water to flow through the ground which will August 6, 2019 - Page 78 of 102 filter water before going into the creeks. Stockmar – I understand the concept of permeability, but isn’t there a bigger issue we should be addressing with our codes on construction? We should redesign some of our codes to reduce as much as possible the opportunity for pollutants to get into the creek. Let’s focus on the bigger picture. Clark – These are small steps we can take while staff is making updates to the definitions. We would like to have a greater conversation on some of these issues moving forward. Hopkins – Town is 95% developed, so there’s only a chance to address 5% of the properties. Is there an opportunity for improvements to the existing developed properties? W hat else can be done for these projects? Can filters be placed at the intakes to Gore Creek? Wadden – Staff has a list of 44 projects that could be implemented. We are focusing on the projects that will have the most impact. We have a project planned at the Public Works yard. We are taking incremental steps to see what works. Hopkins – We need to discuss the alternatives to how we have been operating to date. Gillette – Let’s back up to where we started. Why did staff remove language on retaining walls relating to access on steep slopes? Clark – Staff discussed this with the DRB. Development on a steep lot is already very difficult, so changing the language recommended by the DRB will allow retaining walls on steeper slopes, regardless of the access or driveway. Gillette – Once the code is revised, with the word ”access” removed, it will make more sense. Can we discuss the potential concern of making properties nonconforming? Clark – Code has existing language that addresses nonconformity. Nonconformities cannot be made worse. Gillette – Are there other issues, not relating to the new nonconformity that could be impacted if the property becomes nonconforming? Clark – Staff reviewed several landscaping plans in town to determine how many properties might be impacted. She discussed ways that underground rooftops that are landscaped might qualify as landscaping, but depending on the design, some underground parking might not meet the intent of this code change. Lockman – If properties are nonconforming, is it only relating to the landscaping? What is the true impact of the nonconformity? Does it affect other issues of the site? Clark – This issue will only come up on redevelopment. There are also other materials that could be permeable with newer technology and new materials. We have a very active and informed board, and this was reviewed by the DRB and PEC. If this does not work, we can come back August 6, 2019 - Page 79 of 102 to the PEC to fix the definitions. Stockmar – There is still a line that differentiates new construction from remodels and additions. Perez – We did not address situations where a structure is destroyed, as opposed to voluntary redevelopment. Clark – Existing code already addresses damage by acts of God and by other catastrophe. Stockmar – At what point does a remodel trigger compliance with these codes? Clark – If a project has nonconforming landscaping, and an owner replaces the landscaping, then the new landscaping needs to meet the code. Existing code already has a trigger of 500 sq. ft. for additions to require compliance with design standards. Gillette – Additions might still require a nonconforming situation to come into compliance with the new regulations. Clark – Presented an example at the Marriott landscaping plan, comparing pervious and impervious surfaces in the landscaping plan. Staff reviewed 14 landscaping plans to understand how the proposed code changes might impact development and redevelopment. Most of the projects that staff reviewed had excess landscaping, and have wiggle room to still meet the code. There are also other remedies in the code, such as a variance. Stockmar – To what extent do we have a current problem with the existing codes? What would be the real world impact on people in the town who might be impacted by these changes? Clark – We don’t know of any applications that are being held back due to the pending landscaping changes, but there are a few proposals on hold and watching closely as it relates to retaining walls. Perez- I would like to use the language that we discussed in the work session. We also have defined terms that use lower case vs upper case which need to be cleared up. We need to be consistent. Gillette – If you have a rooftop with a rooftop deck, it may still be impervious beneath the garden. It really matters most how the water is treated before it goes into the creek. Wadden – Depending on how the rooftops are designed, it could impact the amount of storm water that flows into the creek. A lot of different factors determine how much water flows off a site. Gillette – I would like to see staff meet with Dominic Mauriello to understand his concerns. I think we should table this discussion. Lockman – Would feel better to understand impacts to commercial development and redevelopment. Public Comment – None August 6, 2019 - Page 80 of 102 Final Commission Comments Lockman – Bravo for updating the Town Code to align with our strategic plans. We need to see this across all forms of sustainability. Nice work. Brian Gillette moved to table to August 12, 2019. Pam Hopkins seconded the motion and it passed (6-0). Absent:(1)Kjesbo 2.2.A request for the review of a Conditional Use Permit, pursuant to Section 12-16, Conditional Use Permits, Vail Town Code, to allow for the construction of dwelling units within the Housing (H) zone district, located at 3700 North Frontage Road East/Lot 1, East Vail Workforce Housing Subdivision (“Booth Heights Neighborhood”), and setting forth details in regard thereto. (PEC19-0019) 10 min. Applicant:Triumph Development Planner:Chris Neubecker Chris Neubecker presented additional materials that were requested by the PEC at the last meeting, including renderings of the proposed buildings, and sections through the buildings and site. Lockman inquired about the meeting with the wildlife biologists. Matt Gennett discussed the wildlife meeting. Staff will present a summary of their recommendations at the next PEC meeting on August 12. Stockmar asked if there had been any changes to the submitted rockfall report or traffic report. Neubecker indicated that no changes have yet been made. Staff and the applicant would like to get all feedback and comments from the PEC, then plan revisions will be made and presented at a later meeting. Hopkins asked about a soils report. Michael O’Connor, Applicant, discussed nine soil test pits that have already been explored in regard to soils. Additional detailed soils reports will be provided prior to the building permit. O’Connor provided a presentation discussing the criteria in the Housing District and how the project meets the criteria. He presented slides showing the scale and architecture of east Vail to demonstrate compatibility. Slides were provided to show building heights, landscape buffers, and building perspectives. Hopkins asked about the berm in relation to the renderings. O’Connor discussed the berm design and location in relating to the renderings. Lockman asked about balconies. O’Connor clarified that there are no balconies facing north, but rather at- grade patio areas. O’Connor provided a comparison of the proposal to the standards of the August 6, 2019 - Page 81 of 102 LDMF and MDMF zone districts, including site coverage, landscape area, density and GRFA. He provided a comparison of the proposal to other housing developments that have occurred in the housing district. Gillette asked about bus stop design and the PEC’s previous comments concerning this. O’Connor discussed challenges with different locations for the bus stop. Moving the bus stop to the east of the driveway will require retaining walls. Lockman inquired about the wildlife mitigation plan. O’Connor provided information on the biologists meeting and next steps in relation to this item. O’Connor discussed changes to the proposed parking plan for the multifamily component. Additional parking can and will be provided. A comparison with other housing developments in the Housing zone district was provided, including the parking rate on a per-unit basis. Actual parking counts and parking usage rates at similar developments were provided by the applicant. Stockmar-There is a significant difference between this project and other housing developments that are closer to grocery stores. Stockmar reiterated his concern about the lack of pedestrian access under the highway. O’Connor reviewed the request for information from previous meetings and the additional information that has been provided already, and the additional information that will be provided at the next meeting. Stockmar discussed the need for restrictive covenants and enforcement of regulations. Perez-Asked about a traffic study when Vail Mountain School is in session. O’Connor felt the study occurred at a busy time of the winter and that the existing road has significant extra capacity to handle additional traffic. Perez requested additional information from staff concerning traffic in the area. Perez-Asked about the GRFA numbers related to the conditional use permit. Neubecker and O’Connor relayed that it is being worked on, but that plan revisions have not yet been made. Public Comment Dave Gorsuch-How did this project get this far? It should have been rejected before it got to this point. The PEC’s job is to protect this valley. I- 70 should have game fences. Susan Bristol-In 1993 there was a conference about Vail and the environment. She also discussed a conference in 2009 on the August 6, 2019 - Page 82 of 102 environment. She spoke about the need to not kill the golden goose. Spoke on the continued need for exceptional standards related to the environment. Spoke to the landslide threat and the need for a comprehensive geology study. Need for more transparency with regard to the various studies. Remaining concerns include dogs, short term rentals, traffic studies and the Vail Pass closure, code enforcement, bus service, wildlife preservation, building massing, berm design. Barbara Keller- Housing Criteria A. Neighborhood compatibility concerns. Architecture and massing should be compatible with the site and adjacent properties. Does not feel the slides shown for compatibility are comparable, not congruent with single family and duplex homes in Booth Creek neighborhood. Significant part of the parking is visible. Architectural design is not compatible with the area. Architecture is substandard. Need enforcement measures. The PEC needs to preserve the sheep. Blondie Vucich-The recommendation of Rick Thompson was to have no dogs. Plan does not do this. Triumph has ignored the recommendation due to the finances. She read from the developer’s plans regarding dogs. This project is unacceptable. Tony Ryerson- The town has come along way in regard to environmental measures but is missing the priority of the animals and their importance to the community. Hope that this gets turned down. Jonathan Staufer-Presented a petition with 1,000 signatures for the Town to permanently protect this area. Discussed his concern with the project having no reference to the past. Others have stated that the existing problems with sheep and wildlife relates to existing homes. We need housing, and can help by getting rid of short term rentals, and building housing on land with less environmental impact. If we ruin Vail we will solve the housing problem since no one will want to come here. Ellen Colrick- Older complexes in town are rented or owned by employees. Vail has owned this parcel since the 1961, yet has not paid taxes for 50 years. They only paid taxes starting in 2017. Vail Resorts should not get a variance for this many housing units. Peter Casabonne -Concern with the bighorn sheep. Saw a ewe and lamb there this morning. None of the experts will say that the plan will save the sheep. W hat are the odds of the sheep’s survival? The threat to the sheep cannot be mitigated. Is the PEC willing to take the risk? This is the last stand for the sheep. Housing is important, but not here. Alternative sites do exist. The Town should negotiate to purchase and preserve the site. Kristy Hintz - Spoke to the enormity of this decision. PEC does not have the collective knowledge to make this decision. PEC is not listening to the experts concerning the wildlife. Mentioned the importance of the sheep. Throwing environmental concerns out the window. The traffic report was done at the wrong time, on a Saturday when VMS was closed. The plan does not even mention Vail Mountain School, or a pedestrian death at this intersection. Concern with parking, pedestrian safety, environmental impacts. Need new parking study. The risks to the environment are just too great. Lu Maslak- The Town has always needed more parking and housing. Don’t need housing here due to the risks to sheep. Recognizes the difficulty of August 6, 2019 - Page 83 of 102 the decision. Remember Vail’s environmental stewardship. Joe Staufer-Spoke to his letter in the newspaper regarding upzoning. The project is totally unsuitable for the location. Spoke to housing challenges. The Town of Vail allowing home rentals results in the loss of employee housing. Need for a study that shows how impactful this has been. This is the wrong project. Gateway impacts will devalue Vail as desirable. Have the courage to say no to this project. Ann Esson - Member of two HOA’s, and discussed difficulty enforcing HOA rules. Spoke to the environmental impact report requirement of the code. Spoke to the studies provided. Spoke to the listing of Gore Creek. Easier to protect than to try to fix. Referenced the staff report and the conflicting goals. Cannot mitigate your way out of this. Other locations exist for housing. Kudos to environmental department for bringing in wildlife experts. Charlyn Canada- Spoke to the importance of the sheep and the importance of speaking up for them. We have enjoyed seeing the sheep here for the past 40 years. Liz Schramm - Spoke to the noise pollution resulting from construction. Need to fence the entire project. Elaine Kelton- Spoke to history of Vail and the magic of Vail. Need to preserve and protect because it is what makes Vail special. Gateway concerns for those visiting Vail. Spoke to the importance of writing and speaking about concerns. Pam Stenmark-Referenced her letter submitted. Concerned that some members of the PEC have already made their mind up. Staff needs to thoroughly review all applications and provide expertise. Expressed concerns with the geological issues, including geologic activity to west of Booth Creek neighborhood as recent as 1984. Provided photographs of the existing rockfall berm, a major scar. Where are the Town Council members on this? W hy are they not here today? They need to be here to understand the passion. Don’t approve this project. Betsy Kiehl- Spoke to dog issues, and inability to enforce any rules on dogs. Spoke to the VRBO issues taking away employee housing. Not against housing, just housing here. Follow the mission statement. Preserve the sheep. Not the place to develop. Jeff Kissane- Very difficult decision for the PEC. Competing interests with housing and environment. Boils down to the sheep. Taking away their only environment in Vail. Need to find different sites for housing. The sheep will go away. Tom Vucich- Discussed letter that did not make it into packet. Spoke to the dog issues. Spoke to working for Vail Resorts 20 years ago and the Bachelor Gulch neighborhood that prohibits dogs and how it did not impact the finances. Need for a maintenance plan for the berm. Concern with proposed construction dates. Does not match biologists recommendation. Spoke to geological issues. Spoke to the need for details at the next meeting concerning the wildlife plan. Bill Andree- Looks forward to wildlife review report. Spoke to HOAs and August 6, 2019 - Page 84 of 102 covenants and the challenge of enforcement. The Town of Vail needs to be the enforcement, not neighbor vs. neighbor. Spoke to the failure rate of mitigation plans. Plans need to be flexible and have enforcement. The Division of Wildlife is not an enforcement agency. Closures just don’t work. Its human nature to recreate out your back door. Mitigation plan is lacking. Concern with cumulative impacts of development. Concern with Public Works housing proposals. Housing has twice the magnitude of impact of anything else, including oil and gas. Mitigation has never been 100% when it comes to wildlife. Gillette asked Andree about the finances of mitigation. Andree responded that is costs about $120 per acre to fertilize. Any fertilizing should be as spread out as possible. Burning is much cheaper, but fertilizing and burns can lead to weeds. Gillette commented about mitigation measures. Andree spoke about the role of nitrogen and wildfire burns. Way into 6 figures for a proper mitigation plan. Total cost could be more than $100,000. Spoke to closures of trails near the area and bighorn sheep hunting. Hunting and the proposed closures are not at the same time. Grace Poganski-Spoke to rockfall and how the berm will only reduce the threat, not eliminate it. Spoke to the geological report. Spoke to the difference between what could be vs. what will be. The loss of the sheep will be a tragedy. Cindy Ryerson- The location for this development is not good. Expressed concerns with rockfall. Feels that the decision has already been made. Spoke to the importance of the sheep. Peter Feistmann- Spoke to the importance of employees living in Vail. Supports employee housing. Would the Town have rezoned this if it had been zoned Open Space as the community thought? Spoke to the mission statement. Spoke to the effect of approving this project on the environmental ethos of Vail. Spoke to inadequacy of the berm and the risks associated. Kate Cocchiarella- Invested in the community. It’s a wicked problem. Lose/lose situation. Need to slow down the review. Study should be spread out over 1 to 2 years. We thought this property was open space for the past 20 years. There are other solutions to housing problems. Public Comment was closed. Commissioner comments Gillette-Thought we would be getting more information from the developer today. Looking forward to seeing the changes to the proposal. Would like a member of the US Forest Service at the next meeting to answer questions. Still concerned with the bus stop location, bus stop should be on the east side. Should maybe fence the whole project, or wood fence to screen the project from the west. Questions the site layout. Underpass needs to be fixed for pedestrians. Parking is better but should meet the code. Should be no dogs. No winter construction on western part of the site November 15 to April 15. No blasting November 15 – July 15. Would like to see August 6, 2019 - Page 85 of 102 money better spent on improving sheep habitat. Habitat restoration should be done prior to start of construction. Asked O’Connor how much money proposed for mitigation? O’Connor- Rough estimates about $50,000 to $100,000. Gillette-The sheep need to be preserved through the habitat and mitigation measures. Need to look at the closures on open space and trails. Kurz-Agrees with Gillette but does not want people crossing the street for the bus. Parking is better but may need more. Biggest decision being made by the Town of Vail in a long time. Need to take time with the decision. Looking forward to seeing the results of the wildlife meeting. Perez- Would like to see the mitigation plan and the results of the wildlife biologists meeting. Need more traffic information. Spoke to the process with zoning coming first, then a development plan. This is the first of many difficult decisions. Need to talk about what’s the developer’s responsibility, and the Town’s responsibilities, and the Forest Service’s responsibilities. We need to know who has the power and responsibility to close trails and open space. Supports bus stop on the north side of frontage road. Hopkins-Agrees with taking time on this. Wildlife meeting was critical. Concerning with the effects of construction on the geological situation. Lockman- Appreciates the public comment and the many letters. Will take as long as necessary to review this proposal. Dogs do not fit on this site. Short term rentals do not fit. Bus stop needs to be on the north side. Buffering needed. Mitigation plan is needed with a clear outside review. The pedestrian safety is important. Support bus on the north side. Gillette – Concur with Lockman on short term rentals. Stockmar- Been on the board for 3.5 years. PEC must act with community interests in mind. Next meeting will be in three weeks. Concerned about the geologic issues. This is different than Chamonix. Not sure how people can be kept out of sensitive areas. Traffic study is not remotely adequate. Parking is improved but still inadequate. Underpass is a deadly zone. Crosswalks with flashers are needed in East Vail. Speeds are problem in East Vail and need to be lowered. Tying parking needs at this site vs. core sites does not work. The underpass is dangerous. Need more parking. If we are wrong about the sheep mitigation it will be an extinction event. Gillette asked about the effectiveness of the trail closures. Staff will look into it. Karen Perez moved to continue to August 12, 2019. Ludwig Kurz seconded the motion and it Other (6-0). Absent:(1)Kjesbo 2.3.A request for the review of a Development Plan, pursuant to Section 12-6I- 11, Development Plan Required, Vail Town Code, for a new housing development located at 3700 North Frontage Road East/Lot 1, East Vail Workforce Housing Subdivision (“Booth Heights Neighborhood”), and setting forth details in regard thereto. (PEC19-0018) 120 min. Applicant:Triumph Development August 6, 2019 - Page 86 of 102 Planner:Chris Neubecker See notes and discussion for Item 2.3, PEC19-0019; both projects were discussed at the same time. Ludwig Kurz moved to continue to August 12, 2019. Pam Hopkins seconded the motion and it passed (6-0). Absent:(1)Kjesbo 3.Approval of Minutes 3.1.July 8, 2019 PEC Results Ludwig Kurz moved to approve. John-Ryan Lockman seconded the motion and it passed (6-0). Absent:(1)Kjesbo 4.Adjournment Ludwig Kurz moved to adjourn. Pam Hopkins seconded the motion and it passed (6-0). Absent:(1)Kjesbo The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department August 6, 2019 - Page 87 of 102 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: VLHA July 9, 2019 Meeting Results ATTACHMENTS: Description VLHA July 9, 2019 Meeting Results August 6, 2019 - Page 88 of 102 Vail Local Housing Authority Results July 9, 2019 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 Present: Absent: Steve Lindstrom Molly Morales Mary McDougal James Wilkins Francisco Meza 1. Call to Order Steve A quorum being present Lindstrom called the meeting to order at 3:06 PM. Meza arrived late. 2. Citizen Participation There was no participation. Lindstrom requested to reorder agenda to enter executive session first. 3. Executive Session 3.1 Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: four (4) submitted Vail InDEED applications and program details. Presenter: Lynne Campbell, Housing Coordinator Wilkins motioned to enter executive session per C.R.S MOTION: Wilkins SECOND: McDougall VOTE: 3-0 4. Any Action as a Result of Executive Session Meza made a motion for staff to continue with Vail InDEED negotiations as discussed in executive session. MOTION: Meza SECOND: Wilkins VOTE: 4-0 McDougall motioned to exit executive session and reenter the regular meeting. MOTION: McDougall SECOND: Wilkins VOTE: 4-0 August 6, 2019 - Page 89 of 102 5. Approval of Minutes 5.1 VLHA June 25, 2019 Meeting Results McDougall made a motion to approve the meeting results as presented. MOTION: McDougall SECOND: Wilkins VOTE: 4-0 6. Main Agenda 6.1 Resolution No. 18, Series of 2019 a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Building E, Unit 1, Columbine North Condominiums, Eagle County, Colorado with a Physical Address of 2771 Kinnikinnick Road Unit E-1, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator Wilkins moved to approve Resolution No. 18, Series of 2019 approving the purchase of a deed restriction located at 2771 Kinnikinnick Road unit E-1. MOTION: Wilkins SECOND: Meza VOTE: 4-0 6.2 Economic Value of Deed Restricted Resident Occupied Homes in Vail Update (EPS) Update Presenter: George Ruther, Housing Director Lindstrom provide update on the EPS Economic Value of Deed Restriction Occupied Homes report. Lindstrom stated EPS is working on the data and report. He asked the Board to review the document and provide feedback to the Housing department. He said EPS was asked to provide a simplified summary of the report and to set out bullet points. What are the conclusions that should be highlighted and placed on the summary? What questions does the Board have regarding the report? Provide feedback no later than by Friday July 12th by 5 PM. 7. Matters from the Chairman and Authority Members 7.1 Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman Lindstrom noted Council had the first 2020 budget meeting last week. Housing funds currently listed are 2.5 Mil for Vail InDEED and all other projects are case by case project. Meza provided an update of his attendance at PEC on July 7th. Wilkins stated ERWSD did final open house at Stillwater. Still need final close out and August 6, 2019 - Page 90 of 102 will decide discounts after final calculations. Good public interest in property. Rentals and owners must work for ERWSD to live at Stillwater. August 9 will be official opening. 8. Adjournment 8.1 Adjournment 5:00 PM (estimated) McDougall motioned to adjourn the meeting at 4:10PM. MOTION: McDougall SECOND: Wilkins VOTE: 4-0 9. Future Agenda Items • EHU Capital Improvements, Labor Cost Housing Data • Housing Sites Discussion Civic Area Plan • Proposed 2020 Budget Discussion • Annual Deed Restriction Compliance Verification Policy Recommendation 10. Next Meeting Date a. Next Meeting Date July 23, 2019 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department August 6, 2019 - Page 91 of 102 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: July Revenue Update ATTACHMENTS: Description July Revenue Update August 6, 2019 - Page 92 of 102 TOWN OF VAIL REVENUE UPDATE August 6, 2019 Sales Tax Upon receipt of all sales tax returns, June collections are estimated to be $1,567,993 down 4.9% from last year and up 7.2% compared to budget. Year to date collections of $16,174,831 are up 5.75% from prior year and up 4.88% from budget. Inflation as measured by the consumer price index was up 1.6% for June. The annual budget totals $27.1 million. June 2018 was a record June, with sales tax collections up 18% or $258,461 from 2017. Contributing to the decrease in sales tax collections and the slow start to the 2019 summer season was wet and cold weather. Real Estate Transfer Tax (RETT) RETT collections through July 30 total $3,247,351 down 25.4% from this time last year. 2018 was a record year, with annual collections totaling $7.6M, up 21% from 2017. The annual 2019 RETT budget totals $6,300,000. Construction Use Tax Use Tax collections through June 25 total $1,854,244 compared to $1,201,957 from this time last year. The annual budget totals $2,220,000. Summary Across all funds, year-to-date total revenue of $43.3 million is up 4.1% from amended budget and up 3.7% from prior year. 1 August 6, 2019 - Page 93 of 102 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: June 2019 Sales Tax ATTACHMENTS: Description June 2019 Sales Tax August 6, 2019 - Page 94 of 102 MEMORANDUM August 6, 2019 To: Vail Town Council Kathleen Halloran From: Alex Jakubiec Re: June 2019 Sales Tax Vail will collect an estimated $25,649 in additional June sales tax to bring collections up to $1,567,993. June will be down 4.9% or $80,450 from June 2018 and up 7.2% or $105,673 from budget. Year to date will be up 5.8% or $878,875 from 2018 and up 4.9% or $752,771 from budget. August 6, 2019 - Page 95 of 102 2019 2019 YTD Budget % change % change 2014 20152016 2017 2018 BudgetCollectionsVariance from 2018 from BudgetJanuary 3,483,245$ 3,696,798$ 3,738,824$ 3,725,212$ 3,597,610$ 3,858,900$ 4,067,398$ 208,498$ 13.06% 5.40%February 3,477,419 3,593,947 3,746,055 3,692,592 3,818,356 3,872,440 4,121,447 249,007 7.94% 6.43%March 3,788,185 4,053,961 4,225,921 3,642,407 4,167,880 4,197,400 4,223,558 26,158 1.34% 0.62%April 1,280,641 1,370,929 1,089,749 1,386,780 1,233,474 1,313,380 1,437,821 124,441 16.57% 9.47%May 607,729 584,454 654,462 659,475 830,193 717,620 756,614 38,994 -8.86% 5.43%June 1,153,247 1,242,400 1,318,092 1,389,982 1,648,443 1,462,320 1,567,993 105,673 -4.88% 7.23%YTD Total13,790,466$ 14,542,489$ 14,773,103$ 14,496,448$ 15,295,956$ 15,422,060$ 16,174,831$ 752,771$ 5.75% 4.88%July 1,829,102 1,937,989 2,053,773 2,215,649 2,412,425 2,274,720 - - - - August 1,674,813 1,702,579 1,849,815 1,863,949 2,195,175 2,003,920 - - - - September 1,054,015 1,240,277 1,349,929 1,385,462 1,540,490 1,462,320 - - - - October 752,295 835,649 906,385 936,954 1,106,596 947,800 - - - - November 962,344 997,100 989,320 997,716 1,264,600 1,042,580 - - - - December 3,818,096 3,885,849 3,840,919 3,695,305 4,070,870 3,926,600 - - - - Total23,881,131$ 25,141,932$ 25,763,244$ 25,591,483$ 27,886,112$ 27,080,000$ Actual CollectionsTOWN OF VAILSALES TAX2019 Budget Comparison $1,100,000 $1,200,000 $1,300,000 $1,400,000 $1,500,000 $1,600,000 $1,700,0002014 2015 2016 2017 2018 2019June Sales Tax Collections by YearAugust 6, 2019 - Page 96 of 102 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: May 2019 Business Review ATTACHMENTS: Description May 2019 Business Review August 6, 2019 - Page 97 of 102 August 6 The Vail month o Overall M 9.3%, fo Excludin Town of available Busines www.va Please r tax colle If you ha Carlie S Sincerel Alex Jak Sales Ta 6, 2019 l Business of May. May sales t ood and bev ng the out o f Vail sales e on the int s Review a ilgov.com. remember w ections, as o ave any que mith at (97 ly, kubiec ax Administ Va Review bre tax decreas verage dec of town cate tax forms, ternet at ww and the sale when readi opposed to estions or c 0) 479-211 trator ail Busi Ma eaks down t sed 8.9% w reased 17. egory; sales the Vail Bu ww.vailgov. es tax work ng the Vail o actual gros comments p 9. ness R ay 2019 the four pe with retail de 7%, and ut s tax for the siness Rev com. You c sheet e-ma Business R ss sales. please feel Review 9 rcent sales ecreasing 3 ilities/other e month of view and sa can subscri ailed to you Review tha free to call w s tax collect 3.3%, lodgin r decreased May was d ales tax wor ibe to have automatica t it is produ l me at (970 ted for the ng decreas d by 9.1%. own 10.5% rksheets ar the Vail ally from uced from s 0) 479-2125 sed %. re sales 5 or August 6, 2019 - Page 98 of 102 TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW MayMayMayMay Sales Tax Newsletter May 2019 Sales TaxMay 2019 Sales TaxMay 2019 Sales TaxMay 2019 Sales Tax MayMayMay 2018 2019 % Collections Collections Change VAIL VILLAGE Retail 72,727 72,401 -0.45 % Lodging 73,624 60,838 -17.37 % F & B 128,243 111,099 -13.37 % Other 2,924 1,168 -60.06 % Total 277,518 245,506 -11.54 % LIONSHEAD Retail 13,172 12,250 -6.99 % Lodging 45,195 41,466 -8.25 % F & B 34,146 28,153 -17.55 % Other 1,852 700 -62.19 % Total 94,364 82,569 -12.50 % CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 93,479 90,767 -2.90 % Lodging 32,062 33,564 4.69 % F & B 49,845 35,696 -28.38 % Other 5,687 6,765 18.95 % Total 181,072 166,793 -7.89 % OUT OF TOWN Retail 161,416 154,262 -4.43 % Lodging 804 1,680 109.05 % F & B 556 247 -55.56 % Utilities & Other 115,189 105,556 -8.36 % Total 277,965 261,746 -5.83 % 7/30/2019 4:57:21 PM Page 1 of 2 August 6, 2019 - Page 99 of 102 TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW MayMayMayMay Sales Tax Newsletter May 2019 Sales TaxMay 2019 Sales TaxMay 2019 Sales TaxMay 2019 Sales Tax TOTALTOTALTOTALTOTAL MayMayMay 2018 2019 % Collections Collections Change Retail 340,794 329,682 -3.26 % Lodging And Property Mgmt 151,684 137,547 -9.32 % Food and Beverage 212,790 175,196 -17.67 % Other 125,652 114,189 -9.12 % Total 830,919 756,614 -8.94 % RETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARY MayMayMay 2018 2019 % Collections Collections Change RETAIL-FOOD 74,371 72,454 -2.58 % RETAIL-LIQUOR 22,171 20,257 -8.64 % RETAIL-APPAREL 38,482 36,042 -6.34 % RETAIL-SPORT 19,241 18,494 -3.88 % RETAIL-JEWELRY 6,949 8,645 24.42 % RETAIL-GIFT 817 1,351 65.41 % RETAIL-GALLERY 463 562 21.49 % RETAIL-OTHER 178,258 170,694 -4.24 % RETAIL-HOME OCCUPATION 44 1,183 2,595.41 % Total 340,794 329,682 -3.26 % 7/30/2019 4:57:21 PM Page 2 of 2 August 6, 2019 - Page 100 of 102 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: Recess 4:25 p.m. estimate August 6, 2019 - Page 101 of 102 VAIL TOWN COUNCIL AGENDA MEMO ITEM/TOPIC: National Night Out: Council has been invited to attend National Night Out before the start of the evening meeting. The event runs from 5:00 p.m. to 7:00 p.m. at the West Vail Fire Station, 2399 North Frontage Road. August 6, 2019 - Page 102 of 102