HomeMy WebLinkAbout2019-08-20 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda
VAIL TOW N COUNCIL REGULAR MEETING
Agenda
Grand View at the Lionshead Transportation Center
8:30 AM, August 20, 2019
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on any agenda item may be solicited by the Town Council.
1.Call to Order
2.Executive Session
2.1.Executive Session, pursuant to: C.R.S. §24-6-402(4)(e) - to determine
positions, develop a strategy and instruct negotiators RE: Town Manager
Recruitment
330 min.
Presenter(s): Matt Mire, Town Attorney, Doug Thomas, Strategic
Government Resources
3.Recess
3.1.Recess 2:00 p.m. (est.)
4.Vail Local Marketing District Meeting Begins at 2:30 p.m. at Vail Town
Council Chambers
4.1.Vail Local Marketing District - see separate agenda 20 min.
5.DRB / PEC Update (5 min.)
5.1.DRB / PEC Update 5 min.
Presenter(s): Chris Neubecker, Planning Manager
6.Presentation / Discussion
6.1.Review Total Reward Strategy for Recruiting and Retention of Town
Employees
30 min.
Presenter(s): Krista Miller, Human Resources Director, Albert Zamora,
Human Resources Manager
Action Requested of Council: Provide input on information presented.
Background: Human Resources staff will present the Total Rewards
Strategy which addresses the town's compensation and benefits package,
employee experience and learning opportunities. The presentation will show
how the town continues to create a "competitive" rewards package for
recruiting and retaining employees.
6.2.Civic Area Plan Update 60 min.
August 20, 2019 - Page 1 of 133
Presenter(s): Matt Gennett, Community Development Director
Action Requested of Council: Staff asks Council to review the presentation
and provide direction to the project team
Background: This presentation will focus on the master plan document itself
and includes artistic renderings of the civic area hub with details on how the
vision may be realized upon completion
7.Interviews for Boards and Commissions
7.1.Interview for Design and Review Board (DRB)5 min.
Presenter(s): Tammy Nagel, Town Clerk
Action Requested of Council: Interview a candidate who is interested in
serving on DRB.
Background: One vacancy exists on the Town of Vail Design Review Board
(DRB) and interviews will be conducted during the afternoon meeting. The
partial term of new appointment begins September 3, 2019 and expires on
March 31, 2020 (6 month term). Duties of the five-member DRB include
reviewing the design of new structures, remodels, sign requests,
landscaping plans and other architectural and aesthetic matters.
8.Information Update (5 min.)
8.1.VLHA Meeting Results July 23, 2019 & Draft Meeting Results August 7,
2019
8.2.VEAC July and August Meeting Minutes
9.Matters from Mayor, Council and Committee Reports (10 min.)
9.1.Reminder that August 27 is the Appreciation Reception for Members of
Authority, Boards and Commissions from 6:00 p.m. - 8:00 p.m. Gerald R.
Ford Amphitheater, Borgen Plaza at Hot Summer Nights Concert
10.Recess
10.1.Recess 4:45 p.m. (est.)
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media
website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48
hour notification dial 711.
August 20, 2019 - Page 2 of 133
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Executive Session, pursuant to: C.R.S. §24-6-402(4)(e) - to determine positions,
develop a strategy and instruct negotiators RE: Town Manager Recruitment
PRESENTER(S): Matt Mire, Town Attorney, Doug Thomas, Strategic Government Resources
August 20, 2019 - Page 3 of 133
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Recess 2:00 p.m. (est.)
August 20, 2019 - Page 4 of 133
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Vail Local Marketing District - see separate agenda
August 20, 2019 - Page 5 of 133
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: DRB / PEC Update
PRESENTER(S): Chris Neubecker, Planning Manager
ATTACHMENTS:
Description
August 7, 2019 DRB Meeting Results
August 12, 2019 PEC Meeting Results
August 20, 2019 - Page 6 of 133
DESIGN REVIEW BOARD
August 7, 2019, 3:00 PM
Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Attendance
Present: John Rediker, Doug Cahill, David Campbell, Peter Cope, Bill
Pierce
Absent: None
2.Project Orientation
2.1.1:30 PM
3.Site Visits
3.1.303 Gore Creek Drive Unit 8 - Shirley Residence
3.2.291 Bridge Street - Plaza Lodge Condominiums
3.3.2161 North Frontage Road West - West Vail Mall
3.4.2310 Chamonix Road - Chamonix Vail HOA
3.5.2930 Snowberry Drive - 2930 Snowberry Drive LLC
4.Main Agenda
4.1.DRB19-0216 - West Vail Mall
Final review of a tree removal
Address/Legal Description: 2161 North Frontage Road West/Lot 2A, Vail
Das Schone Filing 3
Applicant: GKT West Vail ALB LLC, represented by Ankerholz Inc.
Planner: Ashley Clark
Doug Cahill moved to table to August 21, 2019. John Rediker seconded the
motion and it passed (5-0).
4.2.DRB19-0316 - Biscayne Trust
Final review of a change to approved plans (pool/landscaping)
Address/Legal Description: 1109 Vail Valley Drive/Lot 7, Block 6, Vail Village
Filing 7
August 20, 2019 - Page 7 of 133
Applicant: Biscayne Trust WGS LLP, represented by KH Webb Architects
Planner: Ashley Clark
Doug Cahill moved to table. David Campbell seconded the motion and it
passed (5-0).
4.3.DRB19-0321 - Scorpio
Final review of a change to approved plans (roofing material)
Address/Legal Description: 131 West Meadow Drive/Lot D1, Vail Village
Filing 2
Applicant: Scorpio, represented by Pierce Architects
Planner: Jonathan Spence
David Campbell moved to deny. John Rediker seconded the motion and it
passed (4-0).
Abstain:(1)Pierce
4.4.DRB19-0178 - Chamonix Vail HOA
Final review of an exterior alteration (privacy screens)
Address/Legal Description: 2401 Upper Traverse Way/Parcel B, Vail Das
Schone Filing 1
Applicant: Chamonix Vail HOA
Planner: Jonathan Spence
1. The privacy fences shall be painted the predominate siding color prior
to installation completion.
2. Prior to the installation of any privacy fence, the applicant shall work
with Town Staff to determine if the proposed design is acceptable for
the particular building or if modifications are necessary because of the
proximity to the street and other improvements.
Doug Cahill moved to approve with conditions. David Campbell seconded the
motion and it passed (5-0).
4.5.DRB19-0332 - Dead Drift Development I LLC
Final review of new construction
Address/Legal Description: 1469 Greenhill Court/Lot 11, Glen Lyon
Subdivision
Applicant: Dead Drift Development I LLC, represented by Kasia Karska
Design
Planner: Jonathan Spence
1. Prior to submitting for building permit application, the applicant shall
submit for staff review a revised landscape plan that clearly denotes all
trees outside of the building and driveway footprint to be removed, all
trees to be preserved and all new landscaping proposed. Staff may
return to the DRB if a determination that the landscape plan does not
meet the board's intent.
2. The applicant shall submit, with the building permit application the
following: soil investigation, plans stamped by an architect, foundation
plans stamped by a registered engineer, geotechnical study meeting
the requirements of Chapter 21 of the Vail Town Code, a site plan
August 20, 2019 - Page 8 of 133
clearly showing the dimensions of the driveway and a total driveway
area <10% of the lot area, erosion control plan and site staging plan.
This condition is not meant to be an exhaustive list of requirements for
a building permit.
3. The applicant shall ensure that prior to requesting any final inspection
that at no time do material transitions occur other than at an inside
corner.
Doug Cahill moved to approve with conditions. David Campbell seconded the
motion and it passed (5-0).
4.6.DRB19-0295 - Delaware-Permian Oil & Gas Co.
Final review of an exterior alteration (windows/door)
Address/Legal Description: 933 Red Sandstone Road Unit 1/Cottonwood
Park Townhouses at Vail
Applicant: Delaware-Permian Oil & Gas Co., represented by Nedbo
Construction
Planner: Erik Gates
1. Material above rear sliding doors must be painted white per DRB
condition of approval.
Doug Cahill moved to approve with conditions. John Rediker seconded the
motion and it passed (5-0).
4.7.DRB19-0362 - 2930 Snowberry Drive LLC
Conceptual review of development potential
Address/Legal Description: 2930 Snowberry Drive/Lot 20, Block 9, Vail
Intermountain Development Subdivision
Applicant: 2930 Snowberry Drive LLC, represented by Martin Manley
Architects
Planner: Erik Gates
4.8.DRB19-0306 - Brooktree Townhouses
Final review of an exterior alteration (mansards)
Address/Legal Description: 980 Vail View Drive/Lot B5, Block B, Lion's
Ridge Subdivision Filing 1
Applicant: Brooktree Townhouses, represented by Pierce Architects
Planner: Chris Neubecker
1. Applicant shall remove the Juliette balconies from the plans, and shall
not install Juliette balconies.
David Campbell moved to approve with conditions. John Rediker seconded
the motion and it passed (4-0).
Abstain:(1)Pierce
4.9.DRB19-0330 - Plaza Lodge Condominiums
Final review of an exterior alteration (windows/spa)
Address/Legal Description: 291 Bridge Street/Lot F - K, Block 5C, Vail
Village Filing 1
August 20, 2019 - Page 9 of 133
Applicant: Plaza Lodge Condominiums, represented by Hopkins Architecture
LLC
Planner: Chris Neubecker
Doug Cahill moved to approve. David Campbell seconded the motion and it
passed (5-0).
4.10.DRB19-0318 - Shirley Residence
Final review of changes to approved plans (terrace)
Address/Legal Description: 303 Gore Creek Drive Unit 8 / Lot 8, Block 5,
Vail Village Filing 1
Applicant: Erickson Shirley, represented by Pure Design Studio
Planner: Chris Neubecker
Doug Cahill moved to approve. John Rediker seconded the motion and it
passed (5-0).
4.11.DRB19-0310 - Town of Vail
Final review of a change to approved language (International Wildland-Urban
Interface Code)
Applicant: Town of Vail, represented by Paul Cada
Planner: Chris Neubecker
5.Staff Approvals
5.1.B19-0288 - Piper/Johnson Reroof
Final review of an exterior alteration (reroof)
Address/Legal Description: 3245 Katsos Ranch Road/Lot 8, Block 1, Vail
Village Filing 12
Applicant: Duane Piper & Tait Johnson, represented by G&G Roofing LLC
Planner: Glen Morgan
5.2.B19-0321 - Hagman-Hazell Residence
Final review of an exterior alteration (windows)
Address/Legal Description: 2675 Kinnikinnick Road Unit 2/Parcel D,
Stephens Subdivision
Applicant: Jennifer Hagman-Hazell, represented by Achelpohl Construction
Planner: Jonathan Spence
5.3.DRB19-0138 - La Nonna Ristorante
Final review of a sign
Address/Legal Description: 100 East Meadow Drive Unit 24/Lot O, Block
5D, Vail Village Filing 1
Applicant: Nico Vail Inc., represented by Sign Design
Planner: Jonathan Spence
5.4.DRB19-0162 - Long Residence
Final review of an exterior alteration (decks)
Address/Legal Description: 1786 West Gore Creek Drive/Lot 30, Vail Village
August 20, 2019 - Page 10 of 133
West Filing 1
Applicant: Ronald D. DeLong Trust Fund, represented by John Deverich
Planner: Ashley Clark
5.5.DRB19-0227 - Goldberg Residence
Final review of a tree removal
Address/Legal Description: 1814 Glacier Court Unit A/Lot 21, Block 2,
Lion's Ridge Subdivision Filing 3
Applicant: Karen E. Goldberg Revocable Trust, represented by Old Growth
Tree Service
Planner: Jonathan Spence
5.6.DRB19-0239 - Out of Bounds LLC
Final review of an addition
Address/Legal Description: 1139 Sandstone Drive Unit 4/Lot A1 & A2, Block
A, Lion's Ridge Subdivision Filing 1
Applicant: Out of Bounds LLC, represented by KH Webb Architects
Planner: Ashley Clark
5.7.DRB19-0256 - Mesch Residence
Final review of an exterior alteration (deck)
Address/Legal Description: 5045 Main Gore Drive South Unit B/Lot 34, Vail
Meadows Filing 1
Applicant: William & Niamh Mesch, represented by KH Webb Architects
Planner: Ashley Clark
5.8.DRB19-0290 - Beaver Dam Residences
Final review of a change to approved plans (landscaping)
Address/Legal Description: 354 Beaver Dam Road/Lot 9, Block 2, Vail
Village Filing 3
Applicant: Beaver Dam Dev Co LLC & Kent Price, represented by Suman
Architects
Planner: Chris Neubecker
5.9.DRB19-0304 - Swanberg Residence
Final review of an exterior alteration (nana wall)
Address/Legal Description: 5040 Main Gore Place Unit B3/Sundial Phase 2
Applicant: Linda & Thomas Swanberg, represented by Rob Halls Kitchens
Plus
Planner: Ashley Clark
5.10.DRB19-0305 - Harman Residence
Final review of a tree removal
Address/Legal Description: 4290 Columbine Drive/Parcel D, Bighorn
Subdivision
Applicant: Jeremy Harman
Planner: Erik Gates
August 20, 2019 - Page 11 of 133
5.11.DRB19-0307 - Lion Square Lodge
Final review of a change to approved plans (call box enclosure)
Address/Legal Description: 660 Lionshead Place/Lot 1, Vail Lionshead
Filing 1 First Addition
Applicant: Lion Square Lodge, represented by RA Nelson
Planner: Chris Neubecker
5.12.DRB19-0308 - Hunt Larkspur Partners LLC
Final review of an exterior alteration (windows)
Address/Legal Description: 2585 Larkspur Lane/Lot 10, Block 1, Vail
Intermountain Development Subdivision
Applicant: Hunt Larkspur Partners LLC, represented by JMP Architects Inc.
Planner: Erik Gates
5.13.DRB19-0309 - North Trail Townhomes
Final review of a tree removal
Address/Legal Description: 2477 Garmisch Drive/Lot 1, Block H, Vail Das
Schone Filing 2
Applicant: North Trail Townhomes, represented by Vail Valley Tree Service
Planner: Jonathan Spence
5.14.DRB19-0314 - RHB Props Kinnikinnick Rd LLC
Final review of an exterior alteration (window)
Address/Legal Description: 2773 Kinnikinnick Road Unit 1D/Lot 4, Block 4,
Vail Intermountain Development Subdivision
Applicant: RHB Props Kinnikinnick Rd LLC, represented by Rocky
Mountain Construction Group
Planner: Erik Gates
5.15.DRB19-0315 - Paradise Off-Piste LLC
Final review of an addition
Address/Legal Description: 1650 Lions Ridge Loop/Lot 19, Dauphinais-
Moseley Subdivision Filing 1
Applicant: Paradise Off-Piste LLC, represented by Martin-Manley Architects
Planner: Erik Gates
5.16.DRB19-0319 - Stupp Residence
Final review of changes to approved plans
Address/Legal Description: 1602 Matterhorn Circle / Lot 1, Timber Vail
Applicant: Judith & Philip Stupp, represented by Martin Manley Architects
Planner: Erik Gates
5.17.DRB19-0320 - Litwak Residence
Final review of an exterior alteration (window/door)
Address/Legal Description: 548 South Frontage Road West Unit 109/First
Westwind
Applicant: Alfred & Sally Litwak
Planner: Jonathan Spence
August 20, 2019 - Page 12 of 133
5.18.DRB19-0322 - 142 West Meadow LLC
Final review of a change to approved plans (front door)
Address/Legal Description: 142 West Meadow Drive/Lot 3, Vail Village Filing
2
Applicant: 142 West Meadow LLC, represented by Segerberg Mayhew &
Associates
Planner: Chris Neubecker
5.19.DRB19-0323 - Beathard Residence
Final review of an exterior alteration (balcony divider)
Address/Legal Description: 684 West Lionshead Circle Unit 321/Lot 8,
Block 1, Vail Lionshead Filing 3
Applicant: P. Scott & Christi Beathard, represented by Montaneros
Condominiums
Planner: Erik Gates
5.20.DRB19-0324 - Bernardo Residence
Final review of a change to approved plans (windows)
Address/Legal Description: 4718 Meadow Drive Unit B4/Bighorn
Townhouses Subdivision
Applicant: Sharon M. Bernardo Trust, represented by GPSL Architects
Planner: Jonathan Spence
5.21.DRB19-0325 - Brownstein Residence
Final review of a tree removal
Address/Legal Description: 1452 Buffehr Creek Road/Lot 1, Cliffside
Subdivision
Applicant: Donald I. Brownstein QPR Trust, represented by Old Growth Tree
Service
Planner: Erik Gates
5.22.DRB19-0331 - Marks Residence
Final review of an exterior alteration (driveway)
Address/Legal Description: 2685 Bald Mountain Road/Lot 8, Block 2, Vail
Village Filing 13
Applicant: Donald & Susan Marks
Planner: Erik Gates
5.23.DRB19-0334 - Rohn Residence
Final review of a tree removal
Address/Legal Description: 1055 Homestake Circle/Lot 4, Block 1, Vail
Village Filing 8
Applicant: Jorge Rohn, represented by Nedbo Construction
Planner: Chris Neubecker
5.24.DRB19-0335 - Kjesbo Residence
Final review of an exterior alteration (landscaping/patio doors/hot tub)
Address/Legal Description: 2800 Aspen Lane Unit B/Lot 11, Vail Village
August 20, 2019 - Page 13 of 133
Filing 11
Applicant: Roland Kjesbo, represented by Nedbo Construction
Planner: Jonathan Spence
5.25.DRB19-0337 - First Bank
Final review of an exterior alteration (sign color)
Address/Legal Description: 2271 North Frontage Road West/Lot 1, Vail Das
Schone Filing 1
Applicant: First Bank of Vail, represented by VisionPoint
Planner: Jonathan Spence
5.26.DRB19-0338 - Navas Residence
Final review of an exterior alteration (repaint)
Address/Legal Description: 3255 Katsos Ranch Road/Lot 9, Block 1, Vail
Village Filing 12
Applicant: Jorge Navas
Planner: Ashley Clark
5.27.DRB19-0339 - Lions Ridge Loop LLC
Final review of an exterior alteration (hot tub)
Address/Legal Description: 1230 Lions Ridge Lop Unit 2D/Simba Run
Subdivision
Applicant: Lions Ridge Loop LLC, represented by Colorado Pool + Spa
Scapes
Planner: Erik Gates
5.28.DRB19-0340 - Summit Monkeys LLC
Final review of an exterior alteration (AC unit)
Address/Legal Description: 200 Vail Road Unit 186/Lot A, Block 5C, Vail
Village Filing 1
Applicant: Summit Monkeys LLC, represented by Cohen Construction Inc.
Planner: Chris Neubecker
5.29.DRB19-0341 - West Lupine LLC
Final review of a change to approved plans (landscaping)
Address/Legal Description: 3796 Lupine Drive/Lot 7, Bighorn Subdivision
2nd Addition
Applicant: West Lupine LLC
Planner: Chris Neubecker
5.30.DRB19-0342 - Sampson Residence
Final review of an exterior alteration (repaint)
Address/Legal Description: 1824 Alta Circle/Lot 36, Vail Village West Filing
1
Applicant: Peter & Lynda Sampson
Planner: Erik Gates
5.31.DRB19-0343 - Galvin Revocable Trust
August 20, 2019 - Page 14 of 133
Final review of a change to approved plans (landscaping/exterior fixtures)
Address/Legal Description: 303 Gore Creek Drive Unit 9/Lot 9, Block 5, Vail
Village Filing 1
Applicant: Christopher B. Galvin Revocable Trust, represented by Shepherd
Resources Inc.
Planner: Jonathan Spence
5.32.DRB19-0344 - Sun Up Trust
Final review of a change to approved plans (landscaping/exterior fixtures)
Address/Legal Description: 303 Gore Creek Drive Unit 10/Lot 10, Block 5,
Vail Village Filing 1
Applicant: Sun Up Trust, represented by Shepherd Resources Inc.
Planner: Jonathan Spence
5.33.DRB19-0345 - Ski Club Vail
Final review of a change to approved plans (skylights)
Address/Legal Description: 598 Vail Valley Drive/Parcel 3, Golden Peak Ski
Base & Recreation District Parcel Minor Subdivision
Applicant: Clubhouse Development LLC, represented by KH Webb
Architects
Planner: Jonathan Spence
5.34.DRB19-0346 - J Cotter Gallery
Final review of a sign
Address/Legal Description: 281 Bridge Street Unit 5/Lot D & E, Block 5C,
Vail Village Filing 1
Applicant: Cotter Revocable Living Trust
Planner: Jonathan Spence
5.35.DRB19-0347 - Andrews Residence
Final review of a change to approved plans (AC unit)
Address/Legal Description: 380 East Lionshead Circle Unit 130/Lot 7, Block
1, Vail Lionshead Filing 1
Applicant: Cathy L. Andrews Family Trust, represented by KH Webb
Architects
Planner: Jonathan Spence
5.36.DRB19-0358 - Wiley Residence
Final review of an exterior alteration (deck)
Address/Legal Description: 1538 Spring Hill Lane/Lot 14, Block 3, Vail
Valley Filing 1
Applicant: Wiley Family LP
Planner: Jonathan Spence
5.37.DRB19-0363 - Scheidegger Residence
Final review of a change to approved plans (deck)
Address/Legal Description: 2698 Cortina Lane/Lot 11, Block B, Vail Ridge
Subdivision
Applicant: Benno Scheidegger, represented by Berglund Architects
August 20, 2019 - Page 15 of 133
Planner: Ashley Clark
5.38.DRB19-0364 - Grand Hyatt Vail
Final review of a temporary sign
Address/Legal Description: 1300 Westhaven Drive/Cascade Village - Vail
Cascade Resort
Applicant: Vail Hotel Partners LLC Laurus Corporation, represented by Hyatt
Hotels
Planner: Chris Neubecker
5.39.DRB19-0365 - Brecken Gold Hemp
Final review of a sign
Address/Legal Description: 164 Gore Creek Drive Unit 138/Lot 1, Lodge
Subdivision
Applicant: Vail Property & Development LLC, represented by Brecken Gold
Hemp
Planner: Jonathan Spence
5.40.DRB19-0367 - Courtside Townhomes
Final review of a tree removal
Address/Legal Description: 4552 Meadow Drive/Courtside Townhomes
Applicant: Courtside Townhomes, represented by Vail Valley Tree Service
Planner: Jonathan Spence
5.41.DRB19-0368 - Mountain Meadow Condominiums
Final review of a tree removal
Address/Legal Description: 4682 Meadow Drive/Mountain Meadow
Condominiums
Applicant: Mountain Meadow Condominiums, represented by Vail Valley Tree
Service
Planner: Jonathan Spence
5.42.DRB19-0369 - David Residence
Final review of a tree removal
Address/Legal Description: 4054 Bighorn Road/Lot 2, Bighorn Subdivision
Applicant: Timothy & Beverly David
Planner: Ashley Clark
5.43.DRB19-0372 - Breakaway West Condo
Final review of an exterior alteration (decking)
Address/Legal Description: 993 Lions Ridge Loop/Block B3, Lion's Ridge
Subdivision Filing 1
Applicant: Breakaway West Condo, represented by Nedbo Construction
Planner: Jonathan Spence
5.44.DRB19-0373 - Nugent Residence
Final review of a change to approved plans (additional GRFA)
Address/Legal Description: 742 Sandy Lane/Lot 3, Vail Potato Patch Filing
August 20, 2019 - Page 16 of 133
2
Applicant: Dale & Elizabeth Nugent, represented by Martin Manley
Architects
Planner: Jonathan Spence
The applications and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South
Frontage Road. The public is invited to attend the project orientation and the site visits that
precede the public hearing in the Town of Vail Town Council Chambers. Times and order of
items are approximate, subject to change, and cannot be relied upon to determine at what time
the Design Review Board will consider an item. Please call 970-479-2138 for additional
information. Sign language interpretation available upon request with 24-hour notification, dial
711.
August 20, 2019 - Page 17 of 133
PLANNING AND ENVIRONMENTAL COMMISSION
August 12, 2019, 1:00 PM
Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Attendance
Present: Brian Gillette, Pam Hopkins, Rollie Kjesbo, Ludwig Kurz, John-
Ryan Lockman, Karen Perez, Brian Stockmar
Absent: None
1.2.Executive Session, pursuant to: 1/ C.R.S. §24-6-402(4)(b) - to receive legal
advice on specific legal questions; Regarding: Planning and Environmental
Commission Process.
15 min.
Matt Mire, Town Attorney
Brian Gillette moved to convene Executive Session. Karen Perez seconded
the motion and it passed (0-0).
Brian Gillette moved to adjourn Executive Session. Karen Perez seconded
the motion and it passed (0-0).
2.Main Agenda
2.1.A request for review of a Conditional Use Permit, pursuant to Section 12-
16, Conditional Use Permits, Vail Town Code, to allow for the installation of
a season boat launch area to replace the current boat launch adjacent to the
Bridge Road bridge (210111101001)/Lot1, Bighorn Subdivision 2nd
Addition, and setting forth details in regard thereto. (PEC19-0023)
20 min.
Applicant:Town of Vail, represented by Gregg Barrie
Planner:Jonathan Spence
Planner Jonathan Spence presented the case.
Mr. Barrie stated that this is an effort to improve an existing condition. Mr.
Barrie stated that construction is removing an existing put-in area. He
noted that the idea is to use an area that is about 100 yards downstream
to build a similar access point to one over at Stephens Park or over a
Lions Square Lodge. Mr. Barrie described the 10-minute drop off zone.
Chairman Stockmar called for public comment.
Henry Pratt, resident across the street, stated that the two biggest issues
were parking and pooping. He stated that he is in favor of moving the launch
downstream but noted that people ignore signs. He stated that his concern is
the lack of porta pottys. He stated the rafting companies show up with 50
guests and daily there is a constant parade of people using the area.
August 20, 2019 - Page 18 of 133
Upon inquiry from Mr. Gillette, Mr. Barrie stated that the opportunity for a
permanent bathroom would best be located at the parking area.
Mr. Gillette asked staff to explore ways to conceal the portapotty. Mr.
Lockman commended staff and appreciated the effort to
approve and is in support of the application.
Ms. Hopkins stated that she was in support and was in support of a more
permanent structure.
Ms. Perez stated that staff did a great job and it meets all the criteria and
does like the idea of a more permanent structure.
Mr. Kurz stated that he is in favor of the project. Mr.
Gillette stated that he is in favor. Mr. Kjesbo stated he
is also in favor.
Mr. Stockmar stated that he is also in favor, though he is concerned that the
two time-restricted spaces would be abused and enforcement was
necessary.
Mr. Stockmar closed comments.
Ludwig Kurz moved to approve with conditions. John-Ryan Lockman
seconded the motion and it passed (7-0).
2.2.A request for the review of a variance from Section 12-6G-6 Setbacks, Vail
Town Code in accordance with the provisions of Section 12-17, Variances,
Vail Town Code, to allow for a variance to the required front and side
setback for a new deck, located at 4237 Columbine Way, Unit 21/Bighorn
Terrace, and setting forth details in regard thereto. (PEC19-0026)
15 min.
Applicant:Chris Olsson
Planner:Jonathan Spence
1. Approval of this variance is contingent upon the applicant obtaining
Town of Vail design review approval for this proposal.
2. The applicant shall execute an encroachment agreement with the
adjacent property, to be recorded with the Eagle County Clerk and
Recorder within 90 days of the date of approval, or the plans shall be
amended to not encroach.
Planner Spence introduced the application and presented photos of the
existing conditions. Mr. Spence described the zoning requirements and
described how this lot was different from the surrounding neighborhood
and noted a strong disconnect with the code language and the built
condition. Mr. Spence stated that staff has found that the application does
meet the criteria for a variance.
Mr. Gillette asked about the deck going over the property line.
Mr. Spence stated that should the board approve the variance an
encroachment agreement will be required. Mr. Spence clarified that this is
one development lot, so individual property lines were not considered in
terms of setbacks.
Mr. Olsson had no further comments.
Mr. Stockmar opened up public comments.
August 20, 2019 - Page 19 of 133
Mr. Stockmar closed comments from the public and applicant.
Mr. Kjesbo was in support.
Mr. Gillette was in support and wanted to add a condition that the applicant
shall submit an encroachment agreement that would run with the land within
90 days of the PEC approval.
Mr. Stockmar closed commissioner comments.
Mr. Kurz moved to approve with the condition that the applicant submit
a recorded encroachment agreemen t to the Town of Vail within 90
days of their approval.
Ludwig Kurz moved to approve with conditions. John-Ryan Lockman
seconded the motion and it passed (7-0).
2.3.A request for the review of a variance from Section 12-6C-6 Setbacks, Vail
Town Code, in accordance with the provisions of Section 12-17-1,
Variances, Vail Town Code, to allow for a variance to required rear and east
side setback to facilitate building additions within the existing footprint,
located at 895 Red Sandstone Circle Units A & B/Lot 2, Vail Village Filing 9,
and setting forth details in regard thereto. (PEC19-0029)
15 min.
Applicant:Peter Smith, represented by Mauriello Planning Group
Planner:Jonathan Spence
1. Approval of this Variance is contingent upon the applicant obtaining
Town of Vail design review approval for this proposal.
Planner Spence presented the application for a variance and noted the
addition does not extend the footprint of the existing building. He noted the
home was conforming when it was built.
Mr. Spence stated that staff finds that this application meets the
requirements for a variance.
Upon inquiry from Ms. Perez, Mr. Spence clarified that the special
circumstances contribute to the variance.
Mr. Mauriello stated that he has a presentation ready.
Upon inquiry from Ms. Perez, Mr. Mauriello described the special
circumstances and noted that they built the house before setbacks were
changed. He stated that everyone else in the neighborhood has been able
to build additions and this home cannot. He stated the other option would
be to do an addition somewhere else on the building, but that would
require a variance for site coverage.
Upon inquiry from Ms. Perez, Mr. Spence stated that the home was
constructed in conformance with the town code that subsequently changed.
Mr. Stockmar called for public comments.
Mr. Stockmar closed comments from the public and staff.
Mr. Stockmar called for commissioner comments.
August 20, 2019 - Page 20 of 133
Ludwig Kurz moved to approve with conditions. John-Ryan Lockman
seconded the motion and it passed (7-0).
2.4.A request for review of a Variance, pursuant to Section 11-10-1, Variances,
Vail Town Code, to allow for an internally illuminated menu board for
McDonalds located at 2171 North Frontage Road West/Lot 2B, Vail Das
Schone Filing 3, and setting forth details in regard thereto. (PEC19-0027)
15 min.
Applicant:McDonald's Real Estate Co., represented by Site Enhancement
Services
Planner:Ashley Clark
1. No more than two (2) menu boards shall be permitted.
2. No single menu board shall exceed 20 square feet in size, including
framing.
3. No additional materials or signage, including, but not limited to,
promotional advertisements or riders, shall be attached to the menu
boards at any time.
4. The internal illumination of the menu boxes shall not be utilized when
the restaurant is closed to the public.
5. Approval of this sign variance is contingent upon the applicant
obtaining Town of Vail approval of an associated design review
application.
Ms. Clark presented the case.
Langdon White echoed staff comments and noted that they are a significant
improvement.
Mr. Lockman inquired if the two signs are still working as intended for flow
of traffic.
Mr. James Nelson stated that the two signs help the restaurant to function
efficiently.
Mr. Stockmar opened up for public comment. Mr.
Stockmar closed public comments.
Mr. Kjesbo was in support along with Mr. Gillette, Mr. Kurz, Ms. Perez
and Ms. Hopkins and Mr. Lockman.
John-Ryan Lockman moved to approve with conditions. Brian Gillette
seconded the motion and it passed (7-0).
2.5.A request for the review of a Conditional Use Permit, pursuant to Section
12-16, Conditional Use Permits, Vail Town Code, to allow for the
construction of dwelling units within the Housing (H) zone district, located at
3700 North Frontage Road East/Lot 1, East Vail Workforce Housing
Subdivision (“Booth Heights Neighborhood”), and setting forth details in
regard thereto. (PEC19-0019) 10 min.
10 Min.
Applicant:Triumph Development
Planner:Chris Neubecker
Mr. Stockmar called for item 2. 6 review of a development plan.
Mr. Gennett, Director of Community Development, provided a statement.
Mr. Gennett provided some clarification to some issues that have been
August 20, 2019 - Page 21 of 133
raised. He stated that the wildlife biologist’s comment that “no development
is the best mitigation” is not within the purview of the PEC. He stated that
the property is zoned for development and has been for 45 years. He
stated that 18 acres of the 24 were zoned natural area and preservation
with the remaining 5 acres as Housing. He noted that the PEC is not
reviewing an application to change any development rights. He noted the
application for a development plan is being reviewed today.
Mr. Gennett stated that staff has found that the application meets all the
criteria. He noted that staff has an obligation to process the application
under the code. He noted that refined conditions of approval have been
circulated to the board and that there are no substantive changes.
Ms. Perez stated that no development would be tantamount to a regulatory
taking.
Mr. Spence described the changes to the bus stop and keeping it on the
west end of the site.
Ms. Clark and Mr. Spence provided a presentation on the changes that
have been made to the application.
Mr. Spence reviewed the review criteria according to Section 12-6l- 13 A –
F.
Mr. Kassmel stated that a question raised was the validation of why the
traffic counted happened and the impact if school as in session. He stated
that the traffic counts are done at the busiest time of the year, which is
typically Christmas/New Years. He stated that with a count during school the
impacts would be slight but the existing infrastructure is capable of
accommodating those increases. He stated that the road can handle
approximately 1,800 cars and according to the study there are 300 cars
projected.
Mr. Kassmel stated that they requested a budget for a sidewalk and stated
and council requested counts. He stated that the count will be done in the
next few weeks.
Mr. Gillette stated that council should consider the impact of the new
development in considering a sidewalk addition. He stated the town needs
to think about the future and how it is used.
Mr. Stockmar stated that the existing condition of the underpass is an issue
which will be exacerbated with this development.
Mr. Spence referred to Criteria B and reviewed how it meets the criteria.
Ms. Clark and Mr. Spence reviewed the rest of the criteria for review.
There was a discussion regarding the prohibition of dogs on the entire site.
Mr. O’Connor provided a presentation of the Booth Heights Neighborhood.
There was a discussion regarding a conservation easement.
Relying on a slide show titled “Booth Heights Neighborhood: Development
Application and Conditional Use Permit” dated 8/12/19 PEC Meeting, Mr.
O’Connor reviewed the current iteration of the proposal.
August 20, 2019 - Page 22 of 133
Mr. O’Connor referred to page 200 of the planning documents that outlines
the changes that have been made. He stated that they have made some
units smaller to arrive at the required 70/30 EHU to market rate GRFA
ratio. .
He noted that a landscape buffer has been added at the bus stop to buffer
the space behind.
Mr. O’Connor stated that his team is present and prepared to answer any
questions.
Mr. O’Connor reviewed the wild life mitigation plan. He stated their goal is
balancing the need for housing in the community with the protection of
wildlife.
Mr. O’Connor stated that the dialogue with the wildlife biologists was
helpful and productive and assembled a lis t of what can be done to
help wildlife.
Mr. O’Connor reviewed slide “Revised Onsite Wildlife Mitigation Plan”
and described how they have decided to allocate their resources in the
mitigation plan as a result of meeting.
Upon inquiry from Mr. Gillette, Mr. O’Connor stated that through the
discussion with the wildlife biologists they have modified their fence.
Generally, the conclusion of the wildlife biologists is that fences have ends
and people will go around. He stated instead the strategy is to focus on
getting people to not go into the protected areas. Mr. O’Connor noted
additionally that a fence traps wildlife and would restrict grazing area; the
idea was to keep people in rather than keep wildlife out and there are
instead other avenues to achieve keeping people out without the negative
externalities of a fence to the wildlife.
There was a discussion regarding the proposed dog condition. Staff’s
drafted condition prohibits all dogs in both the rental and homeowner units.
Mr. O’Connor stated that he is in support of restricting the rental units,
however, would like to allow owner occupied units to have dogs.
Mr. O’Connor discussed the revised offsite wildlife mitigation plan and
identified areas that would most benefit from wildlife enhancement. Mr.
O’Connor stated that they have created a mechanism to allocate resources
to these areas or others.
Mr. Gillette asked regarding the parcels that the town has control of – how
many of those were included in the green polygons on wildlife distribution
report?
Rick Thompson, Western Ecosystems, stated that there is considerable
overlap of the 2017-2019 winter range polygon with the Town of
Vail parcels that extend above bald mountain and the booth creek.
Mr. Thompson explained a categorical exclusion. He stated that there are
conditions where there cant be any significant impacts including those that
threaten endangered species or allows a habitat enhancement project that
have little opposition or issues.
August 20, 2019 - Page 23 of 133
Mr. Thompson stated on July 29, all the resource specialists got together
and were provided with information they needed to consider a sweep of
projects ranging form habitat modifications, as benign of clearing trails to
other things.
Mr. Gillette clarified that Mr. Thompson has already presented to the
Forest Service.
Mr. Gillette asked about the timeline for starting the project. Mr.
O’Connor stated that they would start in spring if they got approval
today. Mr. Gillette then asked if the enhancements proposed will
help the sheep during the first winter.
Mr. Thompson stated that some displacement of sheep to the west and
driveway entrance, where a buffer zone is proposed. He stated there are
different types of enhancements that can be done.
Mr. Thompson stated that implementation is tricky because you do not
want to disturb the sheep or do enhancements not in season.
Mr. O’Connor stated they would begin construction by June 1 and have
the implementation in place for the following winter.
Mr. O’Connor then discussed the Community-wide actions to help wildlife.
He stated that this effort would be the framework for helping the Big Horn
Sheep. He noted that these strategies need to be implemented not because
of one project but because of a cumulative.
There was a discussion regarding the mortality rate of sheep collaring,
which is around 3% versus 4 out of 9 sheep in the previous study.
There was a discussion regarding community wide efforts to protect the
sheep through a town or community wide effort.
Mr. O’Connor stated that the sheep are here and are habituated to human
activity in the valley. Mr. O’Connor stated the town code and planning
documents require us that the environment needs to be maintained or
improved from existing conditions. He stated that hey are proposing a
responsible development and are supporting the larger effort. He stated
his development is committed to wildlife protection, more so than any other
project.
Matt Yamashita and Devon Duval from CPW answered questions from the
PEC. Mr. Yamashita stated that they have reviewed the final letter put out
by the independent biologists. He noted that the conversations tried to
encompass and review the wild life mitigation plan.
Upon inquiry from Mr. Gillette, Mr. Yamashita stated that some points are
implemented exactly while other points that they do not agree with. Mr.
Yamashita stated with regard to the fence, in their initial comment letter
they advocated for a fence based on the idea that people need to be
contained. He noted that in discussions with other wildlife biologists, they
agree that fences in general are not good for wildlife.
Mr. Yamashita stated that having a fence that only delays the human
encroachment might not be the best solution when it will restrict the sheep
to move freely.
August 20, 2019 - Page 24 of 133
Mr. Yamashita described the mitigation efforts as a shot in the dark and
trying to replicate a habitat is difficult and can’t always be done. He stated
the mitigation work is a guess. Mr. Yamashita stated there are some ways
to mitigate and offset impact however, it doesn’t always work. He stated
that they could put $10 million worth of mitigation and there’s still no way to
guarantee protection.
Mr. Yamashita stated that as this is the only winter range left, therefore it
is very valuable.
There was a discussion over fertilization and the appropriate time to fertilize.
Bill Andre stated that fall is the best time to fertilize and provided several
reasons why, namely to improve the root system.
Mr. Gillette asked what size of an area would be feasible to do with a
backpack.
Mr. Thomson stated that it can be done with a backpack. He noted that the
grass would be treated separately for cheatgrass control.
Mr. Andre stated that a larger site is needed to be feasible for a plane.
Ms. Hopkins stated that this year has been exceptional for moisture but
asked what happens with the grass and fertilizer during a drought.
Mr. Andre stated that if there is a drought after a burn or fertilization there
will be no benefit. He stated a burn may provide some benefit over a
fertilizer. He stated with a fertilizer; the area should be changed. He noted
that in regards to size, 166 acres is what a semi carries. He stated you do
not want to do a 5-acre patch by itself; you create an area that will be
decimated, so a treatment needs to be large enough to spread the animals
out. It should be done in linear trips to make the animals move.
Mr. Andre thought getting the Forest Service involved would be good,
however, did not know what their desire is based on their workload.
Mr. Yamashita stated that he appreciated the consideration the planning
commission has put into this and their diligence and appreciated being able
to work with the town and the developer. He noted it’s been a very
collaborative process.
Mr. O’Connor then reviewed the traffic study and methodology and asked if
there were any questions.
Mr. Stockmar stated that he relies on the expertise of Tom Kassmel and the
traffic report and is comfortable with what is presented.
There was then a discussion regarding parking. Mr. O’Connor stated that
adding parking does a disservice to the community amenities. Mr.
Stockmar stated that he is comfortable with the town home unit parking
ratio.
Mr. O’Connor stated the apartment building compared to other locals
housing projects, Booth Heights is excess of all of those. Mr. Stockmar
stated the other properties are different because of their locations.
August 20, 2019 - Page 25 of 133
Mr. O’Connor stated the town code gives the PEC flexibility through the
parking management plan. He stated it’s a rental community that can be
controlled by leases. He stated if their lives require two cars per household,
they will not live here. Mr. O’Connor stated that the households that live in
the apartment building will be bound by their lease. He stated the story
would be different for condominium buildings.
Matt Jones, Vail Resorts, stated that he oversees the five Colorado resorts
and oversees the employee housing. Mr. Jones stated that they have
direct control over the housing management of their employees. He stated
that in their agreement to have a master lease for 36 units, that includes 1
space per unit and they have seen that as a successful ratio. He stated
that the bus system is sufficient and an employee living in the Town of Vail
does not need cars.
Mr. Stockmar stated that he is glad to hear Vail Resorts housing
employees are being managed differently.
Mr. O’Connor then discussed the bus stop and noted there are two options
for the PEC to consider. Mr. O’Connor discussed the unfeasibility of the
bus stop at the east side location.
Mr. O’Connor then discussed the geology and rockfall study.
Julia Fraser reviewed the LIDAR ground surface and noted that for their
rockfall analysis they looked at the site from three cross sections. She
noted that the results of that study are summarized in the table and stated
that the results are less intense than results from a proposal to the west of
the site. She reviewed the berm that has been designed for the site.
Ms. Fraser reviewed the ancient landslide map. She noted the general
understanding is that these ancient landslides are largely inactive in their
current condition.
Upon inquiry from Mr. Stockmar, Ms. Fraser stated that she cannot
guarantee that no major slide will happen. Mr. Stockmar stated he wished
there was a way to quantify the risk. Ms. Fraser stated that we live in a
slope risk zone, being in Colorado.
Mr. O’Connor stated that the landslide area that is designated is to the west
and noted that when they get around to doing the soil stability testing, that
is when you understand the conditions and engineer for it. He stated that is
why monitoring is important. Mr. O’Connor stated the rock fall zone on the
site is discussed in the code and noted there is a similar condition for
Solar Vail.
Mr. O’Connor then summarized the presentation.
There was a discussion regarding funds to increase the level of service to
East Vail. Mr. Kassmel stated that the increase in service is going through
the budget process currently.
Mr. O’Connor referred to a hand out he distributed to the PEC titled
“Booth Heights Development: Housing District Review Criteria,” dated
8/12/2019.
Mr. Stockmar then called for public comments:
August 20, 2019 - Page 26 of 133
Susan Bird, Vail resident, served on the PEC in 2012, stated that the Betty
Alpine Gardens Educational center which was originally proposed at the
bank of the creek, however, was moved to a more appropriate location. Ms.
Bird stated that she approved the Timber Housing redevelopment. She
stated that she supports housing and stated that Timber Ridge apartments
could also be redeveloped and there are more desirable locations. She
stated dogs will chase and kill as many sheep as possible and asked the
PEC to focus on the environmental impact. She stated that the town is
growing at a rapid pace and stated they need to take a step back and the
town needs a master plan for both portals.
Carlos, employee housing resident, stated that without having the
opportunity to live in employee housing, he would not be here. He stated he
enjoys his job and friendships and also cleans up cigarettes from the group
when he sees them.
Kevin Sherwood, Vail resident, stated that he lives in Vail and works two
jobs and struggles to survive off his income because of expensive housing.
He stated his work staff was often reduced due to frozen road conditions.
He stated that a staff of two people is difficult to maintain Vail.
Suzanne O’Neal, Colorado Wild Life Federation, stated that the
proposed mitigation may or may not work. Ms. O’Neal stated that she
reviewed the previous reports provided. She stated the condition of
approval and should include timing, particularly the $100,000.
Robin Burch, 3225 Katsos Ranch Road, stated that she is developing in
Katsos Ranch. Ms. Burch stated as a real estate developer she could not
build a house in a red zone and had to blast six tons of rock. She stated
she has big horn sheep in her back yard looking for food.
Ben Gilbert, Moe’s Original owner, he stated that after 18 years being in
business, the last two years have been the most difficult. He stated that
they’re struggling being open for dinner because of the difficulty in
attaining employees. He stated that they are almost out of Vail because
they cannot get employees.
Terry Meyers, Rocky Mountain Big Horn Society, stated that the $100,000
will be spent very quickly and the town should understand what the cost will
be for these mitigation efforts.
Moe’s BBQ stated that they have worked hard to build a business to
embody what their business is about and vice versa. He stated that they
are not even open for dinner tonight because they can’t be and have
struggled since June because of employees.
Kyle Denton, Vail resident, stated that he is in support of the proposal.
He stated that the town lacks affordable housing.
Louise Hoverston read a letter from Cindy and Tony Ryerson, which
stated that they have lived in Vail for 34 years. She stated that they
recognize that affordable housing is and that this project will impact the
herd and their survivability.
Lynne Gottlieb, speaking for herself and husband John, stated that they
were coming down Vail pass and the new entrance captured their attention
August 20, 2019 - Page 27 of 133
and stated this new entrance creates a refreshing and pleasing aura. She
stated that they looked at the site proposed and could not imagine all the
buildings jammed in and shuddered. She stated this decision is not big
horn sheep versus affordable housing, that the affordable housing can go
somewhere else. She stated the town should buy the land and preserve it.
She suggested building on top of an existing parking structure.
Jurgen Hintz, happily paying taxes, stated that the board must ask
themselves why they do not reject the false comparison of keeping the
sheep or employee housing. He stated that the town can have the
employee housing and not destroy the sheep territory. He stated that the
board should take on the responsibility of taking away greenbelt , to be
sure there’s no other way.
Charlyn Canada, Vail resident, stated that the mudslide fell into the creek
because the earth was saturated and was told by the fire department to
evacuate due to flash flood concerns. She stated the Booth Creek Fault
slipped which rocked their house. She looked skyward hoping to see
fighter jets flying over in formation but instead saw clouds of dust from
airborne boulders. Ms. Canada stated they are unsure if the berm will
protect the houses. She stated the forces of nature dictate this high-risk
slope and the highest and best use is for the grazing of Big Horn sheep.
John Ervin, bus driver in Vail, has driven by the site 18 times a day for the
last 38 years. He stated that most people don’t see them when you drive
by. He stated that everyone enjoys seeing the sheep. He stated there was
no East Vail bus; it was a Big Horn Bus. He stated that living in employee
housing, when it first opened, nobody followed the rules. He stated that the
Denver weekend people will bring dogs to this proposal. He stated that his
daughter’s four-pound yorkie chases bears, so sheep wouldn’t be an
issue. He stated that Metallica lead guy likes that his daughter has sheep
near her school.
Elyse Howard, Vail resident, stated that she has worked for Habitat for
Humanity, and stated that Vail is approximately 2,800 units short and in
2025 will be more. She stated that developing housing is difficult and
expensive.
Peter Seibert, Vail resident, stated that the zoning is in place and so the
boards charge is to work with the developer to come up with a plan that
meets the zoning for the site. He stated that if you saw this project from the
beginning and told council what you’d end up with this much land to be set
aside, they would’ve said no way. He stated that everyone has worked
hard but this is time to approve this.
Jeff Wiles, Vail resident, stated that there is a housing issue for the
employees. He stated that he is in favor of employee housing that will take
the stress of the people he works with lives.
Donna Mumma stated that traffic safety is a big issue, especially for
pedestrians. She stated the context is the new community that will go in the
underpass. She noted the walkability score of this site is not walkable. It is
in a category that requires a car for all residents. She stated that she
takes issue that this project will decrease driving into Vail. Ms. Mumma
stated that it took her an hour to take the bus to City Market.
Fred Rumford, Vail resident, stated that he has enjoyed growing up here. He
August 20, 2019 - Page 28 of 133
stated that Triumph Development has provided a detailed analysis on
providing housing in the town and stated that he feels the design criteria
have been met. He urged the board to think about Vail’s next generation.
Blondie Vucich, Vail resident, stated that the staff memo on Friday was a
shock that it recommended approval and that it failed to include the
recommendation from the three Vail hired wildlife biologists to not build on
the site. She stated other issues have not been resolved: the underpass,
parking, enforcement, number of units and the landslide risk. She stated
the only NIMBY in this situation is the Big Horn Sheep. She stated they
are opposed to developing on this parcel. She stated that this entire
process has been flawed from the beginning, starting with the rezoning that
passed PEC and council and the sudden departure of town manager Greg
Clifton. She asked the board to restore faith in the local government and
take their time and hold people accountable
Tom Vucich, Vail resident, stated several people have left the meeting
because they cannot stay for four hours. He stated that a geological survey
(6/21/2019) stated that an item in the letter states “two possibly three small
avalanche paths…. they can be very destructive.” Mr. Vucich read from the
minutes from a previous meeting and asked where the geological studies
are.
Yann Benjamin, Vail resident, stated that he is in support of the project and
described how the project supports the legacy of Vail.
Jeff Babb, Vail resident, stated that living in the community in which he
worked was a great experience. He stated that living in East Vail was cool
and beautiful and he never needed his car because the bus service was so
amazing. He stated that led him to feel like a member of the community.
After 6-months of looking for something to buy, they moved to Edwards,
which was a difficult decision.
Beth Howard, Chief Operating Officer Vail Mountain, stated that the
meetings have had strong turn out and appreciate the public’s voice in this
community. She stated that we need to create an experience of a lifetime,
having housing in a convenient location, and why the East Vail housing
location is ideal.
Mike Connolly, General Manager Triumph Partners Management, stated
that his reasons for supporting the proposal are beyond just his pride in
working for Triumph. He urged the board to approve the project.
Alison Wadey, Vail Chamber, stated that she moved here right out of
college, lived in a small apartment. She stated they didn’t have dogs or
outdoor space. She stated that a few years ago they did a few open
houses with millennials, stated it wasn’t just about affordability but also
being close to where they work.
Mark Gordon, Vail resident, stated that he looks for the positive and this
project does not come up with a win-win, and hates binary negotiations and
he just doesn’t see how both sides can have a win. He stated he found a
few positive: 1) almost everybody prefaced their comments with saying I
support the town’s initiative for housing, which is a huge positive, 2) the
housing zoning which was tweaked, worked, the idea was to incentive the
private sector to build employee housing and 3) congratulated the applicant
on the mitigation plan but stated its improving other areas as well. He stated
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this mitigation plan needs to be worked on this mitigation plan for continued
mitigation.
Doug Wooldridge stated that he travels a lot in the summer months,
recruiting staff. He noted that the first thing out of everybody’s mouth is:
do you have housing? He stated he has a staff of about 100, and about 40
of them commute from Gypsum or Eagle. He stated it’s about a two-hour
commute by bus. He stated that staff morale goes downhill as a result of
continued commuting. He asked the board to approve the project.
Anne Esson, Vail resident, stated that conditions are welcome as well as
mitigation money. She stated that the biologist’s recommendation to
mitigate with demonstrable success before construction has gotten lost,
also no dogs, not even comfort animals is not the same as dogs allowed by
town home owners. She stated dogs are carnivores. She stated the town
sponsored plan offers more than the Triumph proposal.
Will Lewis, Vail resident, stated that he is on the board of directors for a
town home complex, about the size of this proposal. He stated their on
going problems are dogs and parking even though they have rules and
regulations. He stated they are supposed to be given the information, but
they are not. He stated they have tenants with four cars. He stated it’s a
constant challenged and it’s disingenuous to think you’re going to educate
people about those aspects. He stated their parking is woefully
unacceptable. He stated the dogs are the biggest things.
Lindsay Reimers, Vail resident, stated that every town or city arrives at a
threshold project that says its time to be more sensitive to decision making.
She stated we are there and that this is a complex social issue. She stated
that geology and information on what we know so far is not defensible, it’s
scary. She stated the wildlife and dogs are not compatible.
Michael Hazard, Vail resident, stated that they held a meeting to
understand how to build employee housing. He stated that the council’s
actions entitled this property with housing as a use by right. He stated that
there is a need for good employee housing.
Chris Romer, Vail Valley Partnership, stated that there is a need for
workforce housing. He stated that the apartment parking count has been
increased to 60, which is more than any of the recent housing projects that
are adequately served today. He stated they do not know enough about the
wildlife to say yes. He stated the Town of Vail has the playbook to help the
herd and this development does more than its fair share. He encouraged
the board to vote yes.
Matt Jones, father and husband, stated that he wanted to live in Vail and
wasn’t able to find a place and tried to buy a place in Vail and could not.
Kate Grattan, General Manager in Vail, she stated most people ask if
there is employee housing. She stated that they often lose employees to
other “world class markets” asked the board to vote yes.
Joe Joyce, Vail resident, stated that he is really impressed that there are
so many people present to support employee housing. He stated generally
its people who are opposed have all the energy to come out to these
meetings. Mr. Joyce stated that the neighborhood is a rockfall area and all
those homes are in rockfall areas. He stated people are staying in their
August 20, 2019 - Page 30 of 133
rockfall neighborhoods. He stated it comes down to zoning and personal
property rights.
Joe Stauffer, resident longer than Pete Seibert stated that they transferred
the density to five acres. He stated that there is no one in the room who
disagrees with the need for employee housing. He stated town council
gives the right to residents to rent. He noted over 100 permanent residents
lost their jobs. He stated that if this project gets approved, the Big Horn
Sheep, its goodbye for them.
Grace Poganski, Vail resident, stated that its been suggested that we take
the motion out of the decision and its also been suggested that we not
repeat things that have been said. She said she found a fact that is
emotionless and true: the U.S. Forest Service manual
2671.1 Sensitive Species Management: they must receive special
management emphasis to ensure their viability. She noted there must be
no impact to sensitive species. She asked the commission to exercise its
own best practices and accept that the best mitigation for the herd is to
find another location.
Heather Leonard, Vail resident, stated that as of last month she is no
longer subterranean and she now has a view of I-70. She stated that there
is strict enforcement of the rules in Vail’s employee housing.
Pam Stenmark, Vail resident, stated that while a need for employee
housing exists, their job is to dissect the merits of this development. She
stated that she finds it ironic that they have not seen a drawing of a building
showing the berm. She referred to the wild life biologists reports and stated
the omissions in the staff memo are significant. She stated that the
comparison of the properties Triumph uses in town are not far. She stated
that Vail Resorts can decide where their housing goes. She stated
regarding dogs on the property, she is a property owner of an HOA with
strict rules which are still violated and so if anybody thinks that making
regulations and having somebody sign something is not going to work. She
stated Triumph has used misinformation throughout. She stated that
approving this because it’s always done is a pattern that needs to change
and to stop degrading the wildlife.
Bill Andre, stated that a comment from Triumph that everybody has their
bias. He stated he has never heard a developer say I’m going to hurt the
wildlife. He stated that mitigation has generally not worked and needs to
come before any development. He stated that
$100,000 may sound like a lot; however, one collar is $1,000. He stated
the key to mitigation is it has to be enforced and flexible, if what you first
start to do isn’t working you have to change it. He stated the valley wide
effort needs to be enforced and in place before any development happens.
He stated no dogs, no trails, no recreation – who is going to enforce it? He
stated there are dozens of conservation easements throughout Colorado
and are not respected. He stated that the HOA can change their board
and vote in their own covenants. He stated that they’ve had 5 biologists
groups telling you that mitigation won’t work. Mr. Andre stated that
compromise means less wildlife.
Barbie Christopher stated that her biggest concern is maintaining the
treasures and not pave the paradise and put up a parking lot. She stated
that they have regular encounters with wildlife. She stated there has
always been a housing shortage in the town and living the mountain
August 20, 2019 - Page 31 of 133
lifestyle is worth the various sacrifices. She stated the wildness of the
mountains is what distinguishes us from the suburb and a city.
Susan Bristol, Vail resident, stated that she took some notes. She stated
that there are some things that concern her. Ms. Bristol stated that 11 trees
are shown on the site plan – and asked if we should take the developers
word for landscaping at the bus stop? She stated she did not understand
why the developer is so insistent on having dogs. She stated dogs will kill
the sheep. Her nine pound dog barks at things, like the deer in her yard.
She stated there is supposed to be implementation of mitigation and meant
to be before construction. She asked how hat works out with the
developers building schedule. She stated that there haven’t been
considerations of removing some of the units and making it a little more
low-rise. She stated by golly, she is all for work force housing, but not
here.
Pete Feistman, Vail resident, stated this project is not in his backyard. He
stated that if the board feels the wildlife can be mitigated. He stated that Mr.
O’Connor stated even this first band of cliffs is 700’ above the bowl we’re
developing in. Do you believe a rockfall can be mitigated from this height?
He stated that the owners would be entitled to build a long road which could
have been an even bigger eyesore, but is ancient history. He stated that
when the applicant took the business risk to rezone, it is not the board’s
issue. He stated that stretch of open space is a huge part of the first
impression we make on Vail coming in from the east. Mr. Feistman stated
if you say yes to this project, despite the environmental project, what
project would you say no to?
Larry Stewart, Vail resident, stated that the plan b mitigation plan and the
wildlife biologist showed the fallacy and nonscience behind the applicant’s
plan. He stated plan b is even worse for the sheep than the original plan.
He stated the memo does not put a plan in place to do any of the mitigation
efforts. He stated that it is Triumph’s responsibility to mitigate the
development, not the town. He stated that while they have a right to develop,
but do not have a right to this project.
Mr. Stockmar stated that the residents take incredible pride in the town and
thanked everyone for their input. Mr. Stockmar closed public comments
and asked for closing comments from Mr. O’Connor.
Ms. Perez asked if there has been an analysis on the impact of what
would have been built by right.
Mr. O’Connor stated it was a complicated exercise and he has not had the
time to do it.
Mr. Gillette stated that the conservation should specifically be a wildlife
conservation easement. Mr. O’Connor stated that finding the right person
to hold the easement is important. He stated that they will work in earnest
and with good faith to work with the town on the easement. He stated
getting the details correct is important.
Mr. Gillette asked if the HOA covenants can be changed.
Mr. Gillette stated it is the HOA’s responsibility to enforce a covenant. Mr.
Gillette stated the Town of Vail has to hold some sort of right that those
covenants can be changed. Mr. Spence stated if there is a condition of
August 20, 2019 - Page 32 of 133
approval, HOA can’t go against them.
As an illustration, Mr. Spence stated that the town has an occupancy limit
within the town code. Mr. Spence stated regulations can further restrict, but
cannot exceed.
There was a discussion regarding protection of the covenants. Mr. Gillette
stated this needs to be followed up with the town attorney.
Mr. Gillette asked who will follow-up with the Forest Service. Mr. Gennett
stated staff has followed up with the Forest Service and we are waiting a
response.
Mr. Lockman asked about the fence. He stated there have been varying
recommendations from the wildlife biologists. He stated the original plan had
openings within it to allow the wildlife.
Mr. O’Connor stated that no fence is a result of a collective discussion from
the wildlife biologists. He noted the ability to add a fence if it is clear that
people are going off the site. He stated originally there was 15 acres of
land, tree cutting, enhancement across the entire area, pruning shrubs,
was the original proposal and initially, was open what locations were
appropriate.
Mr. O’Connor stated that he has not had the opportunity to hear the
board’s comments on this current iteration.
Mr. Kurz asked about the notes from the public comments that were made
and asked what his answers to some of the questions and concerns are.
Mr. O’Connor stated that the process with the wildlife mitigation plan and
what we’ve focused on for the past four weeks has been very good
progress. He stated that the original plan was good, but, refocusing the
efforts and resources is fantastic. He stated mitigation plans don’t work –
he stated the opportunity they have is a big picture issue and putting a
significant amount of effort for the herd.
Mr. O’Connor stated that Vail Resorts for enforcement and the HOA is the
vehicle for the town homes. Mr. O’Connor stated the payment timing
needs to be addressed.
Mr. O’Connor stated the underpass is an existing condition and hopes the
town can work towards a remedy.
Mr. O’Connor stated the criteria for development is provided on the sheet
provided and stated that is what the decision should be based on. He
stated they have scaled the project back in terms of unit count.
Ms. Hopkins asked about the berm. She stated that when she looks at it,
its 12’ high and goes form 60’ and becomes lower. Ms. Hopkins asked if
another avalanche situation was being created because of the berm.
Mr. O’Connor stated tha t he did not think so, and the berm sections
provided. Mr. O’Connor stated the berm will need to be engineered and
designed accordingly.
There was a discussion regarding site section A of the berm plan. Mr.
August 20, 2019 - Page 33 of 133
O’Connor stated it will be engineered and a substantial amount of top soil,
which will require temporary irrigation to get established.
Ms. Hopkins stated that the snow and collection of snow is a concern
because of the pitch.
Mr. Stockmar closed the applicant’s comments and turned to closing
comments by staff.
Mr. Spence stated that staff is available for any questions. Mr.
Stockmar closed staff comments.
Mr. Stockmar opened commissioner comments.
Mr. Kjesbo reviewed the criteria he stated that at the first meeting he was
concerned about the project not being more integrated into the hillside and
the massing on the front end is too much and a towering building going
down hill is too high. He stated that should have been put against the
hillside. Second, parking, you keep trying to compare it to other properties,
but it is three miles away and I think you should have two parking spaces
for each unit. He stated that Vail Resorts may not always be in there
managing and the property might be sold down the line and wants to make
sure there’s adequate parking. In the rockfall, a question, if there was an
incident in the future, does the town have a liability? Mr. O’Connor stated
no.
Mr. Kjesbo stated that part of the massing and size requires a new bus
stop. He stated that he does not see how this project can start without first
doing the mitigation in the other areas so they have somewhere to do. As
Mr. Andre said, and others said, mitigation won’t work we will lose the
sheep and from an environmental standpoint I can’t approve this.
There was a discussion regarding the rules of order that have been
established.
Mr. Gillette agreed with Mr. Kjesbo on the parking and they are not there
yet. He stated that the parking has multiple effects – the reason we’re
having trouble with parking on the site is probably because it’s overbuilt.
Parking has a curious way of affecting density and mass and if we stick
with the recommendations we’ll get enough parking and the right mass. He
stated as far as the – if this does go to a vote to approve I think we need
the conditions the money must be put up within a certain days after
approval which would be what’s fair?
Mr. Gillette stated that the idea is we need to start mitigation prior to the
first critical winter and so I’m torn on what you’re responsible for and what
you’re not my first thought is you have to sit there and get everyone at the
table and then I thought what if the Forest Service wont come to the table
that’s not your problem.
Mr. Gillette stated that when he looks at the code in terms of the sheep,
stated we need to determine that you can’t save the sheep and therefore
this is a done deal or we need to ameliorate the problem as best we can.
He stated that it makes him wonder what Mr. Kjesbo would approve. I’m
assuming Mr. Kjesbo means less density. Mr. Kjesbo agreed that a
smaller project will have less effect.
August 20, 2019 - Page 34 of 133
Mr. Gillette stated that its hard to quantify no matter what there will be
access from the west side of the sit there’s no other way to get on there he
stated the fact he sees form the development is that the property itself is in
prime range and so no matter what you build there you’re going to radiate
into the open space. Mr. Gillette stated that at that point we have to
ameliorate and deciding what the best way to do that.
Mr. Gillette stated he thinks $100k is a lot for a developer to put up and the
land set aside is more than anyone else has put in the town. He stated that
best way to spend it is offsite. He stated then looking at what is deficient in
the mitigation plan – he can’t support the bus stop on the west end of the
project. PW has a one track mind. Mr. Gillette stated that the bus stop
needs to go east and will withhold his vote on that until it goes. In his
opinion we need to do everything feasible to mitigate for the sheep and
moving the bus stop is totally feasible.
Mr. Gillette stated no dogs for sure, no short term rentals we need to work
on the HOA covenants to make sure they’re enforceable; conservation
easement needs to be wildlife specific. He stated there’s a lot more ideas
that came out of the round table about establishing an ongoing effort to
project wild life is important and while they’re not the developers
responsibly, they are our responsibility.
Mr. Gillette stated that there needs to be an agenda item on our next
agenda on the town’s responsibility and start talking about ongoing
mitigation efforts – independent on going maintenance of wildlife habitat.
Mr. Gillette stated that he is in support, not as it is now, but you have to get
there on parking and the bus stop.
Mr. Kurz thanked staff and the applicant and public for the process. Mr.
Kurz stated that he project has become better through the process. He
stated that he agrees with a couple of comments form his colleagues in
terms of the fact that mitigation needs to start early, not after the fact, he
continues to think that the bus stop contrary to Mr. Gillette should be on the
west side and should be a turnaround. He stated that he did not see the
crossing of the road as an improvement of the situation and the difficulty of
getting to the east end of the development to the bus stop is a concern.
Mr. Kurz stated that in terms of the criteria, the architecture, it is obviously
an imposing project, however, is located not in the middle of a neighborhood
and will become its own neighborhood. Mr. Kurz stated that he lives within a
mile of this building and sees it as a doable in the scale and the massing that
it is.
Mr. Kurz stated the drawings have improved overtime to break up the
perceived mass in terms of the setbacks, roof heights and materials
changes.
Mr. Kurz stated that he has an issue with parking and thinks it’s still under
parked at this stage and would like to see some improvement there. In
terms of the mitigation, Mr. Kurz think it’s pretty clear that from everything
they have heard the sheep will be impacted one way or the other to a great
degree or to a lesser degree we don’t know what. He stated that the
mitigation proposed if started at the right time and followed through is
maybe as much as can be done in terms of protecting the sheep and that
is not to say that the sheep will remain there.
August 20, 2019 - Page 35 of 133
Mr. Kurz stated in terms of the geologist part that should be left to those
with direct knowledge. Mr. Kurz stated that the landscape plan and the bus
turn around on the west side would like to see extra trees in the area and
there are somethings he is pleased about: the solar wiring installed and
can be used in the future.
Ms. Perez stated that staff and the applicant have done an excellent job
along with the town. She stated that it is not perfect and this is about
balance and in listening to commissioner comments, we’re giving you
conflicting view points and direction which is difficult.
Ms. Perez stated that the issue here is that our ordinance and code does
not require a development plan. Ms. Perez stated that rezoning 18 acres to
open space and 5 for development was the deal. Ms. Perez stated that “no
development” was not included in the staff memo because it would be a
regulatory taking and the town would need to come up with fair market
value for all the acres.
Ms. Perez stated that their charge as commissioners is to see if the criteria
have been met or not. Ms. Perez stated that she would also like Town
Council to require an environmental impact statement along with rezoning.
Ms. Perez commended the applicant for the most comprehensive wildlife
mitigation plan. Ms. Perez stated that in terms of the mitigation plan – it still
needs work. She noted that there should not be short term rentals or dogs,
unless in accordance with the law. She stated the scale and massing from
by right to 74 total units is a big improvement. Ms. Perez stated that
mitigation should occur early.
Ms. Perez stated that should would like there not to be smoking on site
should be a part of the mitigation plan.
Ms. Hopkins stated that she is interested in the site and thinks that when
you have a site and learn about it before you design, you have about eight
mitigations to go through, and one is a huge rock fall. She stated the
rockfall mitigation took 2.3-3 acres of the 5 acres so the site that can be
built in is shrunk and shrunk even more so to have a driveway that works.
Ms. Hopkins described the site constraints and asked if she applicant
could work with the land more and sited debris flow and rockfall issues.
She stated to call the berm part of the landscaping – she wants to see the
berm and an accurate depiction of what it looks like. She stated that she
does not think this project is right for the site.
Mr. Lockman thanked all the public comment and appreciated the passion
and ability to be here.
Mr. Lockman stated that they must make a decision on this application.
He stated that he has put a lot of thought into this process. He stated he
did not agree with the parking, he is ok with it as is. He stated the updated
landscaping the bus stop should be on the west end of the project. He
stated he didn’t hear of a viable option for the east. He agreed with Mr.
Gillette with the offsite mitigation and putting efforts into the best options.
Mr. Lockman stated they have to vote on the application. He noted the
more difficult part of the criteria is F, he stated it is a balancing act. He
stated he is support of the application.
Mr. Stockmar stated that they must come to a decision. He stated there is
no master plan for East Vail, though there should be. He stated they have
August 20, 2019 - Page 36 of 133
the obligation to review environmental impact reports and started they are
not going beyond their purview when they market hose analysis and
comment on it. Mr. Stockmar read through the PEC charter and reviewed
the measures necessary to protect the county which includes – he thinks
this endangers people. He stated that they also must consider other
matters and to act in an advisory capacity when so requested. Mr.
Stockmar stated that he has no question that the value of employees to this
valley is vital and crucial to every business in town. He stated that is not the
issue here. He stated that he does not think this is the right spot for a
number of reasons. Mr. Stockmar stated they cannot dictate alternatives;
they either approve or deny it.
Mr. Stockmar stated that is it possible that this project be a violation of that
law to protect and cause no harm to the Big Horn Sheep? Mr. Stockmar
stated this is a question that has not been addressed. He stated that we
have all reached the agreement that there is a threat to that herd. He stated
he believes the sheep herd is seriously threatened. Mr. Stockmar stated it
is significantly threatened by this development. Mr. Stockmar stated that
comprehensive covenants need to be adopted including banning pets and
stopping the incursion of people in the surrounding area and should
include stiff fines. He stated the parking question is still unresolved and
finds that equating this project to other projects close to town is nonsense.
He stated that enough parking has not been provided. He stated the
parking is adequate for the town homes; however the 42 multi family
building parking is not adequate.
Mr. Stockmar did not find sufficient evidence has not been provided to
support a request for lower parking ratios than the standard set in the
code.
Mr. Stockmar stated that Big Horn Road is not a pedestrian friendly
environment, while improvements are coming.
Mr. Stockmar stated that he would like everything to be done and legally
binding before construction starts.
Mr. Stockmar stated that last that Town Council members provided
anecdotal experiences from West Vail, and do not have the local knowledge
experience the underpass daily.
Mr. Stockmar stated in regards to the berm and rockfall issues; a large rock
fell off the cliff about 200 meters from his home, which is the same strata.
Mr. Stockmar stated this development is substantially closer than the other
homes further east in Vail are. The diagram provided shows that it is
literally on the cliff at a very steep angle. He stated it has become clear that
this project is the wrong place and contrary to their environmental
stewardship and does not lend itself to safe construction and it should not
be developed.
Mr. Stockmar invited a motion.
Mr. Gillette stated they should give the applicant an opportunity to table.
Mr. Stockmar asked for a response.
Mr. Lockman reviewed the commissioner’s comments.
August 20, 2019 - Page 37 of 133
Mr. Gillette stated that he may sway on the bus stop location staying to the
east. Mr. Gillette stated the purpose of government is to solve problems.
Mr. O’Connor stated he would like to discuss with the PEC.
Mr. O’Connor stated that Mr. Kjesbo’s point on massing asked if three
stories would be sufficient. Mr. Kjesbo stated that he needs to see it, his
bigger problem is the sheep and from what he is hearing from five different
experts is that we don’t know if the mitigation efforts and is an environmental
concern that they will go away. He stated the massing would help but that
remains that the big horn sheep still there.
Mr. O’Connor asked if bringing the parking into town code, and clarified
that it’s not just related to mass.
Mr. Gillette stated that parking and massing go hand in hand and a smaller
project would be more agreeable with the project.
Mr. O’Connor inquired as the wild life mitigation plan, the process that has
been set up the timing of the work the commitment to getting that plan in a
form that is approved before we start construction and start some more
clarity on that – is that what you’re looking for?
Mr. Lockman stated that yes it needs to happen before construction and be
fully funded. Mr. Gillette stated that getting the Forest Service in the room is
big.
Mr. O’Connor stated that he has tried and it’s not gotten anywhere. Mr.
O’Connor stated that is where having the town as a partner is huge.
Mr. Gennett stated that the U.S. Forest Service was invited to the round
table discussion and they did not attend.
Mr. O’Connor stated they have some work to do in terms of the plan and
requested to table.
Mr. O’Connor requested to continue the hearing.
Brian Gillette moved to continue to August 26, 2019. John-Ryan Lockman
seconded the motion and it passed (7-0).
2.6.A request for the review of a Development Plan, pursuant to Section 12-6I-
11, Development Plan Required, Vail Town Code, for a new housing
development located at 3700 North Frontage Road East/Lot 1, East Vail
Workforce Housing Subdivision (“Booth Heights Neighborhood”), and
setting forth details in regard thereto. (PEC19-0018)
120 min.
Applicant:Triumph Development
Planner:Chris Neubecker
Brian Gillette moved to continue to August 26, 2019. John-Ryan Lockman
seconded the motion and it passed (7-0).
2.7.A request for a recommendation to the Vail Town Council, pursuant to
Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations
amendments to Title 12, Zoning Regulations, Vail Town Code, and
5 min.
August 20, 2019 - Page 38 of 133
amendments to Title 14, Development Standards, Vail Town Code, to update
definitions, to remove redundant definitions, and regulations for retaining
walls, and setting forth details in regard thereto. (PEC19-0017)
Staff has requested this item be tabled to August 26, 2019.
Applicant:Town of Vail
Planner:Ashley Clark
Ludwig Kurz moved to table to August 26, 2019. John-Ryan Lockman
seconded the motion and it passed (7-0).
2.8.A request for a recommendation to the Vail Town Council, pursuant to
Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations
amendments to Title 12, Zoning Regulations, Vail Town Code, relocation of
20% hardscaping standard to Title 14 and amendment to the landscaping
regulation to allow up to 20% permeable hardscaped space, and setting
forth details in regard thereto. (PEC19-0031)
Staff has requested this item be tabled to August 26, 2019.
5 min.
Applicant:Town of Vail
Planner:Ashley Clark
Ludwig Kurz moved to table to August 26, 2019. John-Ryan Lockman
seconded the motion and it passed (7-0).
2.9.A request for a recommendation to the Vail Town Council, pursuant to
Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations
amendments to Title 12, Zoning Regulations, and Title 14, Development
Standards, Vail Town Code, to amend the regulations on building design
and landscaping in the Wildland Urban Interface to reduce the risk of
wildfire, and setting forth details in regard thereto. (PEC18-0035)
Staff has requested this item be tabled to August 26, 2019.
5 min.
Applicant:Town of Vail
Planner:Chris Neubecker
Ludwig Kurz moved to table to August 26, 2019. John-Ryan Lockman
seconded the motion and it passed (7-0).
3.Approval of Minutes
3.1.July 22, 2019 PEC Results
Ludwig Kurz moved to approve. John-Ryan Lockman seconded the motion
and it passed (7-0).
4.Adjournment
Ludwig Kurz moved to adjourn. John-Ryan Lockman seconded the motion
and it passed (7-0).
August 20, 2019 - Page 39 of 133
The applications and information about the proposals are available for public inspection during regular office hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department.
Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the
Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information.
Please call 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
August 20, 2019 - Page 40 of 133
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Review Total Reward Strategy for Recruiting and Retention of Town Employees
PRESENTER(S): Krista Miller, Human Resources Director, Albert Zamora, Human Resources
Manager
ACTION REQUESTED OF COUNCIL: Provide input on information presented.
BACKGROUND: Human Resources staff will present the Total Rewards Strategy which
addresses the town's compensation and benefits package, employee experience and learning
opportunities. The presentation will show how the town continues to create a "competitive" rewards
package for recruiting and retaining employees.
ATTACHMENTS:
Description
Employee Compensation and Benifit Document
August 20, 2019 - Page 41 of 133
Town of Vail | Community Meeting
Town Council Action Plan and Total Rewards Strategy
Photo by Vail Daily
Premier
International
Mountain
Resort
Community
Compensation & Benefits
Package
August 20, 2019 - Page 42 of 133
Town of Vail | Community Meeting
Vail Town Council Action Plan
Photo by Vail Daily
Community
•Education enrichment to enhance our
community
Experience
•Excellent municipal services
•Be a leader in exceptional and
professional workforce
•Implement customer service training
Economy
•Collaborate with Vail Resorts on resort
programming, special events, the guest
experience and municipal services
Sustainability
•Implement employee sustainability
programs
•Develop practices to bolster employee
retention, productivity, and overall
engagement
August 20, 2019 - Page 43 of 133
Provide a Competitive Total Rewards Package
Town of Vail | Human Resources
Employee Experience
Culture
Leadership
Connection
Compensation Package
Competitive base pay
Core benefits offering
Livability (Housing, day care etc..)
Learning Opportunities
Meaningful work
Career progression
Learning and Development
August 20, 2019 - Page 44 of 133
Town of Vail | Human Resources
We are heading in the right direction
•“It’s all about the Benjamins”
•“Good health insurance”
•“Work-life balance”
•“Opportunities for advancement and professional development”
•“A sense of purpose”
“Employers, Take Note: Here’s What Employees Really Want”
-Forbes magazine article
August 20, 2019 - Page 45 of 133
Town of Vail | Human Resources
Compensation Package
2019 Pay Increase projections Survey
2019
Average
Employee
Top
Performer
Critical to
Recruit
Colorado 3.1% 4.9% 6.7%
Data compares to other states not listed, courtesy of MSEC- 2019
United States 3.2% N/A N/A
Data courtesy of World at Work- 2019
August 20, 2019 - Page 46 of 133
Town of Vail | Human Resources
Compensation Package
2020 Pay Increase Projections
2020
Avg. Employee
Increases
Pay Range
Adjustment
Denver/ Boulder 3.3% 2.4%
Resort 3.6% 1.7%
All Colorado 3.3% 2.3%
250-499 Employees 3.1% 2.3%
Denver / Boulder
Government w/out utilities 3.3% 2.3%
Other Colorado
Government w/out utilities 3.8% 2.2%
Collected March 2019- courtesy of MSEC
United States 3.3% N/A
Data courtesy of World at Work- 2019
August 20, 2019 - Page 47 of 133
Town of Vail | Human Resources
Compensation Package
Proposal
•1%-1.5% market increase
•3%-5% merit increase
August 20, 2019 - Page 48 of 133
Town of Vail | Human Resources
Benefits Package
0
50
100
150
200
250
300
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
2012 2013 2014 2015 2016 2017 2018 2019 2020 Plan Enrollment Plan Costs Budget
Actual
Empl on plan (avg)
Health Plan Costs vs. Budget
August 20, 2019 - Page 49 of 133
Town of Vail | Human Resources
Benefits Package
Health Plan
•Expanded direct contracting for 2020
•Discussions with VSOrtho, Steadman
•2021 collaboration on Health Care
•Mountain Healthcare Coalition with Vail Valley
Partnership
Other Benefits
•Life and Disability insurances
•2020 is contract renewal, bids are out
•Small to moderate increases expected
August 20, 2019 - Page 50 of 133
Town of Vail | Human Resources
Learning Opportunities
Implemented
•Expanded Tuition Reimbursement program
•Training Initiatives CLA, Service Training, Lunch and Learns
In process
•Performance Management System
•Planning- Clear goals & objectives
•Understand the bigger picture
•Real-time feedback
•Develop plans / Bench strength
•Internal Goal- 3 month rolling calendar of events and
activities
August 20, 2019 - Page 51 of 133
Town of Vail | Human Resources
Employee Experience
Implementing
• Enhanced wellness / ski pass benefit (rolling out this year)
In Process
•Vacation reinvestment program (proposed for next year’s budget)
•New Employee Welcome program – phase 2
•Evolution of GPTW team
August 20, 2019 - Page 52 of 133
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Civic Area Plan Update
PRESENTER(S): Matt Gennett, Community Development Director
ACTION REQUESTED OF COUNCIL: Staff asks Council to review the presentation and
provide direction to the project team
BACKGROUND: This presentation will focus on the master plan document itself and includes
artistic renderings of the civic area hub with details on how the vision may be realized upon
completion
ATTACHMENTS:
Description
Civic Area Plan Update Memo
Civic Area Plan Update
August 20, 2019 - Page 53 of 133
To: Vail Town Council
From: Matt Gennett, Community Development Director Date: August 20, 2019 Subject: Civic Area Plan Update
I. INTRODUCTION
Following up from our last update to Council on August 6, 2019, this presentation will focus on the master plan document itself and includes artistic renderings of the civic area hub with details on how the vision may be realized upon completion.
II. SUMMARY The draft Civic Area Plan defines the vision for a community focal point in the Town of Vail; a place where facilities, activity, and programing will bring people together for cultural, social, and recreational experiences. It also lays out a framework for connecting the community, fostering collaboration, and creating spaces for residents and guests to
share ideas. The plan is about defining a vision for what this place can be and providing a path forward to the creation of this special place in Vail.
ACTION REQUESTED BY COUNCIL Staff asks Council to review the presentation and provide direction to the project team. Attachment:
Attachment A: Slide Presentation
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Town of Vail Civic Area Plan
Town Council Update #7
August 20, 2019
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Today’s Agenda
Project Timeline
Update on Engagement Window #3
Overview of Civic Area Master Plan
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Timeline/
Work Program
August 20th Town Council Work Session
August 26th PEC Work Session
September 16th Release of Plan
September 23rd PEC Formal Review
October 8th Town Council Formal Review
October 22nd Town Council Formal Review
November 5th as needed
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Update on Window of
Engagement #3
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Community Engagement
Window #3
As of August 14th
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Community Engagement
Window #3
Summary of community input as of August 19th to be provided at TC Update
Please briefly share what is the most appealing to you in the ideas presented?
Please briefly share what you feel is a priority for the community at this time?
Do you have any other comments/thoughts?
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Overview of Civic Area
Master Plan
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Civic Area Plan Overview
Table of Contents
I. Introduction
II. Overview of the Plan
III. The Place
•Municipal Building Site
•The Civic Hub
•Public Places and Connectivity
IV. Implementation
V. Appendix
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Civic Area Plan -Introduction
I. INTRODUCTION
Introduction
The Problem Statement
Purpose and Goals of Plan
The Context
How Plan will be used
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Civic Area Plan –Introduction/The Context
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Civic Area Plan -Overview of Plan
II. OVERVIEW OF THE PLAN
The Vision
Community Engagement
The Guiding Principles
The Study Area
The Planning Process
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Civic Area Plan –Community Engagement
Engagement Windows
Youth Coalition
Outreach
Other input
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Civic Area Plan –Overview of Plan/Guiding Principles
A public place inclusive to all that fosters
interaction and builds community
Embraces the outdoors and connect with
nature
Facilities to foster economic activity/provide
amenities for both residents and guests.
Connectivity and public spaces
Sustainability
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Civic Area Plan –Overview of Plan/The Study Area
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Civic Area Plan –The Place
III. The Place
Introduction
Municipal Building Site
The Civic Hub
Public Spaces and Connectivity
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Civic Area Plan –The Place/Introduction
Municipal Building Site
The Civic Hub
Public Spaces and Connectivity
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Civic Area Plan –The Place/Introduction
Master Plan discussion points:
•Goals/the “big idea”
•Approaches
•Considerations
•Next steps
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Civic Area Plan –The Place/Municipal Site
Goals/big idea
•Replace town hall
•Create development opportunity
•Leave SFR as is, but don’t close door
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Civic Area Plan –The Place/Municipal Site
Approaches
•Town funded/initiated
•P3 collaboration
•Housing or other development at west
end of site
•Location for Admin and Com Dev
•Shared event/auditorium space with
Council Chambers
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Civic Area Plan –The Place/Municipal Site
Considerations
•Phasing/town operations during
construction
•If housing is developed, how to affordably
handled parking
•SFR pedestrian crossing
•Helicopter flight path
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Civic Area Plan –The Place/Municipal Site
Next steps
•Define highest and best use
•Preliminary design/yield studies of
development potential
•Determine best location for town hall
•Explore P3 opportunities
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Civic Area Plan –The Place/The Civic Hub
The Civic Hub
•Vail Public Library
•Lionshead Parking Structure
•Lot 10
•Charter Bus Lot/Dobson Arena
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Civic Area Plan –The Place/The Civic Hub
The Goal/the Big Idea
Currently an established, important location
•Main east/west bus and ped corridor go
through area
•Core and Middle Creek –nature
•Key facilities already in place
The goal is to expand, enhance . . . . To create a
Place
The Charter/Dobson site is the transformational
opportunity
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Civic Area Plan –The Place/Vail Public Library
Goals/big idea
•Enhance community asset
•Possible second floor to meet future
needs/programs of library
•Opportunities with outdoor spaces
•Protect/enhance Gore Creek corridor
•Improve connectivity and parking
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Civic Area Plan –The Place/Vail Public Library
Approaches
•Town-funded/initiated
•“Independent” improvements:
Building expansion
Back lawn/site improvements
Gore Creek corridor
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Civic Area Plan –The Place/Vail Public Library
Considerations
•Defining future needs of library
•Maintain unique character
•How to “enhance and protect” Gore Creek
•Educational opportunities
•Library user experience
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Civic Area Plan –The Place/Vail Public Library
Next steps
•Define program/space needs
•ID potential outdoor improvements
•Potential funding sources
•Initiate project design
•Evaluate Gore Creek, re: restoration and
protection
•Remote book drop-off
•Connectivity and parking
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Civic Area Plan –The Place/Lionshead Parking Structure
Goals/big idea
•Improve walking experience
•Streetscape enhancements
•Building wrap along structure to animate
street
•Potential to create community space and/or
housing
•Parking structure/long term
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Civic Area Plan –The Place/Lionshead Parking Structure
Approaches
•Town funded/initiated
•P3 collaboration
•Alternatives for use of space
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Civic Area Plan –The Place/Lionshead Parking Structure
Considerations
•Ensure design does not compromise future
demo/reconstruction of structure
•Relationship with neighboring properties,
scale, use, etc.
•Property covenants
•Sensitive to overall level of development/
existing landscaping
•Hotel shuttles
•Parking requirements
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Civic Area Plan –The Place/Lionshead Parking Structure
Next steps
•Define need for community buildings/uses
•Preliminary design/yield studies
•Explore P3 opportunities
•Design streetscape improvements
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Civic Area Plan –The Place/Lot 10
Goals/big idea
•Establish open space along main east/west
corridor
•Create a public gathering place
•Enhancement to and engagement with
Middle Creek
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Civic Area Plan –The Place/Lot 10
Approaches
•Town funded/initiated
•Define how space can be used
•Potential collaborations with Evergreen and
Vail Health
•Potential collaboration with ERWSD
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Civic Area Plan –The Place/Lot 10
Considerations
•Integration with future EG improvements
•Librarian parking
•How to address Middle Creek
•Educational opportunities
•Hwy. 6 bridge/historical perspective
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Civic Area Plan –The Place/Lot 10
Next steps
•Evaluate Middle Creek, re: enhancement
and restoration
•Define program/how space can be used
•Design improvements
•Coordinate with Evergreen/Vail Health
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Civic Area Plan –The Place/Charter Bus Lot and Dobson
The Goal/the Big Idea
•Create the hub of the Civic Area
•Provide ice sufficient to meet the needs of our
skating community
•Provide multi-purpose events facility for large
gatherings, conferences, banquets, special events,
celebrations
•Provide space for community-oriented engagement
be it cultural/performance, educational,
collaborations, non-profit use, etc.
•Combine the two sites to greatest extent possible
•Create outdoor public spaces/synergy between
facilities
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Civic Area Plan –The Place/Charter Bus Lot and Dobson
Approaches
Option #1
•New Dobson/modest
expansion/potential for other
programing/primary utilization
-ice
•Multi-purpose events center
•Community/performing arts
space
•Community space or Town Hall
•Public space
Option #2
•New Dobson/major
expansion/functions as event
center/primary utilization -
events
•Utilitarian/dedication 2nd sheet
of ice
•Community/performing arts
space
•Community space or Town Hall
•Public space
Option #3
•Major renovation to
Dobson/primary utilization -
ice
•Multi-purpose events center
•Community/performing arts
space
•P3/Air-rights,private
development at Charter
•Public space
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Civic Area Plan –The Place/Charter Bus Lot and Dobson
Considerations
•Overall intensity of land use/carrying capacity
•Vail International access and Hotel shuttles
•Ensure design does not compromise future
demo/reconstruction of structure
•Relationship with neighboring properties, scale, use
compatibility
•Property covenants
•Access from SFR, loading/delivery
•Dobson –new west entry
•Potential for additional rec uses within Dobson
•Parking requirements, drop-off for users of Dobson
•Snow storage and charter buses/large vehicle parking
•Phasing/ice during construction
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Civic Area Plan –The Place/Charter Bus Lot and Dobson
Key next steps
•Detailed market analysis
•Economic analysis, cost/benefits, capital
and O&M costs
•Define potential/desired program
•Design studies to understand possibilities
•Pricing
•Funding strategy
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Civic Area Plan –The Place/Public Spaces and Connectivity
Goals/big idea
•The importance of “place” and
connectivity
•West LH circle and West Meadow Drive
•Transit
•Gore Creek and Middle Creek –our
connection with nature
•Open space/gathering place –Lot 10
•Synergy -gathering place/public plaza
at Dobson/Charter
•Future linkage through EG to connect
with Muni Site
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Civic Area Plan -Implementation
•Next steps
•Sequence
•Define efforts needed
•Funding options
•Phasing strategy
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Next Steps
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End of Presentation
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VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Interview for Design and Review Board (DRB)
PRESENTER(S): Tammy Nagel, Town Clerk
ACTION REQUESTED OF COUNCIL: Interview a candidate who is interested in serving on
DRB.
BACKGROUND: One vacancy exists on the Town of Vail Design Review Board (DRB) and
interviews will be conducted during the afternoon meeting. The partial term of new appointment
begins September 3, 2019 and expires on March 31, 2020 (6 month term). Duties of the five-
member DRB include reviewing the design of new structures, remodels, sign requests,
landscaping plans and other architectural and aesthetic matters.
ATTACHMENTS:
Description
DRB Letters of Interest
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PIERCE AUSTIN ARCHITECTS
VAIL, COLORADO
1650 Fallridge Road, Suite C-1
Vail, Colorado 81657
P: 970.476.6342
F: 970.476.4901
www.vailarchitects.com
William F Pierce, Architect
Kit Austin, Director of Architecture
Kathy Heslinga, Office Manager
Mr. Neubecker,
I would like to formally inform you of my interest in joining the Town of Vail
Design Review Board. I received dual master’s degrees from The University of
Colorado in architecture and urban design. I have worked as an architect and
lived in Vail for almost ten years. During my time in Vail, I have been involved in
many projects including single family homes, multi-family buildings, commercial
and civic projects. Please keep me informed of any openings.
Thanks,
Kit Austin, AIA
August 20, 2019 - Page 117 of 133
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: VLHA Meeting Results July 23, 2019 & Draft Meeting Results August 7, 2019
ATTACHMENTS:
Description
2019-07-23 VLHA Meeting Results
2019-08-07 VLHA Draft Meeting Results
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Vail Local Housing Authority Meeting Results
July 23, 2019 3:00 PM
Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657
1. Call to Order Lindstrom called the meeting to order at 3:06 PM. Present are McDougall, Wilkins, Lindstrom and Morales arrived at 3:15PM.
2. Citizen Participation 2.1. Citizen Participation
Patrick Scanlan, Director of Sales and Business Development, Fortius Capital
is asking for Vail InDEED funds. Fortius is constructing 2 for-sale duplexes, 4 units, located at 841 Main Street, Minturn, Colorado, near public transportation. All the units are 3/3 ranging from 1,400-1599 square feet and priced from $699K-$740K. Fortius is hoping to use Vail InDEED monies to support local
housing. Completion date is scheduled for the beginning of October.
Lindstrom asked if Fortius had spoken to the Town of Minturn. Per Scanlan they had not.
Wilkins asked how the restrictions would be enforced.
Ruther said it would be similar to how 6 West Apartments were set up. The Town would approach by covenant or zoning violation. The Town does have ability to enforce and take to court.
Lindstrom noted 6 West was the first Town of Vail deal done outside of Vail’s jurisdiction. Lindstrom stated the Authority would need to review this concept with the Council.
Scanlan said Fortius has discussed these units with Vail employers.
Scanlan will apply via the Vail InDEED application to move forward for further discussion.
3. Approval of Minutes
3.1. Approval of July 9, 2019 VLHA Meeting Results McDougall motioned to approve results as presented.
MOTION: McDougall SECOND: Wilkins VOTE: 3-0-1 Morales
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abstained
4. Main Agenda
4.1. Review Draft Economic Value of Deed Restricted Homes in the Town of Vail Report - Prepare for Presentation to the Vail Town Council on August 6th Worksession.
Ruther forwarded Lindstrom and McDougall’s comments to EPS. Hoping to get on TC 8/6 afternoon agenda. McDougall had requested a better summary as one can get buried in the data. Ruther noted TOV asked EPS to list the 1-3 high level take-a-ways. Use info
graphic to help it jump off page to clear statement. Lindstrom asked for draft of graphics for board to review. No other comments from the Authority regarding the draft.
EPS will be present for the 8/20 TC evening meeting. EPS is available Wed 2 pm 7/24 for conference call. Lindstrom is available. He
wants document prior to meeting.
4.2. Discussion of Possible Incentives for Long Term Rental in the Town of Vail
Ruther said the Town is trying to understand the Town’s long term rental
impacts. Some Council members want to know what else to do. Could the impacts be using positive incentives to help the employee housing. The Housing department needs to look at other communities and bring back
to Authority for discussion and subsequent recommendation to the Town
Council. McDougall wondered what the fee would be.
STR numbers have been reduced due to availability per Wilkins. Morales
stated the goal is to create a balance of STR and long term rentals. For instance, place a cap of the number of STRs that can register annually. Wilkins said education the public on what STR and long term rental income
maybe. This is one tool which could be used.
Ruther suggested the Housing department will do some STR community research. Housing will check with the Finance department regarding current numbers and stats.
Lindstrom mentioned the Summit Information Systems (SIS) survey regarding STR is part of the housing problem. He thinks when we get the housing data set VLHA will see some trends. He mentioned requiring commercial insurance vs. residential insurance and types of rentals (classes). Lindstrom knows
someone who lives in a Town who does some type of regulations and will get
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info from him.
Ruther said the Authority may want to ask people who do long term why they
do that versus short term to get a better understand of what incentives motivate long term rentals. Lindstrom said Minturn implemented a rule stating you can’t short term until
owning property for a year.
Morales suggested checking with City of San Francisco about STRs and get stats there. What else can Vail Local Housing Authority (VLHA) do besides Vail InDEED?
Per Ruther the Council members on the housing subcommittee are looking for carrots, not stick or additional STR regulations. The Housing department will bring this back for discussion at the August 13 meeting.
Lindstrom reiterated the Economic Planning Systems (EPS) report is received prior to Town Council August 6 meeting. 4.3. Annual Deed Restriction Compliance Verification Policy
Recommendation
Ruther said this was a Town Council request to review. He noted 8 owners are being summoned for failure to comply in 2018. The Town has a zero-tolerance policy. The Council members wanted to know how to move forward.
Wilkins said use a monetary penalty. McDougall thought those deed restrictions which are to rent/live and submit affidavit is egregious and should be tolerated.
Morales reiterated there is a contract between both owner and Town of Vail. Ruther noted it may be helpful moving forward to have acknowledgement that the deed restriction and housing guidelines have been read. We want to share
with Council the Town goes to an administrative penalty fee. There are 2
types, non-residency and not complying with deed restriction. Recommend what the change is and how to implement policy to Council. Morales and McDougall both agree it is black and white documentation to get
owners into compliance.
McDougall believes if the owner is not complying with the restriction to act quickly to resolve.
The Board thinks a penalty fee would be the obvious next step.
Discussion ensued. Compliance required and if you don’t after a date assess fee and increase until compliant.
Housing will come back to the Board with some policy objectives.
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5. Matters from the Chairman and Authority Members
Lindstrom provided a housing subcommittee update. Council had their first budget meeting. There is a possibility of creating a housing investment fund to provide ability to use funds for unexpected projects. There was discussion with finance department to add Vail InDEED as assets.
Wilkins stated Stillwater is expected to be fully rented by January 2020. 6 West Apartments have TCOs on 6 buildings and has been paid a portion of the Vail InDEED funds. Eagle County has 2 employees living in units.
Avon Tract F has sold (across from Traer Creek). Hockett Gulch in Eagle is coming up on their planning agendas. Hockett Gulch is the parcel of land across from Vail Health in Eagle on Sylvan Lake Road.
Mountain View has done garage work and is now moving forward to start building vertical. There are 15 required deed restrictions in this project.
Lindstrom questioned Solar Vail status. Ruther noted Sonnenalp is nearing
completion. Sonnenalp needs to reassign 9 units to replace the former Solar Vail units. Is there a precedent for moving/floating restrictions? No per Ruther not at this
time. It is a restriction on the land. The Housing department is discussing with
the Town attorney. Wilkins asked if there is anything anticipated for Eagle River preserve the old quarry in Edwards. Ruther hasn’t heard.
Per Ruther finance and council were to discuss a better way to use construction use tax as a possible funding source for housing. Currently this is fact finding.
August 6 the Housing department will share ideas regarding redevelopment of
Timber Ridge. Ruther believes the VLHA will be asked to provide recommendations to move redevelopment forward. Lindstrom met with David Cunningham regarding next steps for a housing tax.
Next opportunity will be the 2020 election. Turn out be high, messaging will be
challenging due to all 2020 election communications. Cunningham suggested communicating with the public prior to 2020. It is not just VLHA but also TC, 12 members. East Vail proposal is affecting how housing is considered by the public. Cunningham is to speak with Silverthorn regarding ToV communication
plan. There is a public perception the VLHA is making decisions without
authority. Use the TC election period to engage the public Ruther thought future conversation may revolve around Vail InDEED in TOV but outside town’s jurisdiction. Ruther suggested the applicant submit Vail
InDEED application for consideration. Per town attorney VLHA has some
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latitude to act on a case by case basis. They could make a recommendation to Council for their final decision. The Town would need to discuss enforcement
policies.
6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the
purchase, acquisition, lease transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: one (1) submitted Vail InDEED application and program details.
Presenter: Lynne Campbell, Housing Coordinator
Wilkins motioned to enter executive session. MOTION: Wilkins SECOND: Morales VOTE: 4-0
Wilkins motioned to exit executive session. MOTION: Wilkins SECOND: Morales VOTE: 4-0 7. Any Action as a Result of Executive Session
7.1. Any Action as a Result of Executive Session Wilkins proposed staff continue negotiation with the Vail InDEED applicants as discussed in executive session.
MOTION: Wilkins SECOND: Morales VOTE: 4-0
8. Adjournment 8.1. Adjournment at 5:00 PM (estimated)
McDougall motioned to adjourn the meeting at 4:52PM. MOTION: McDougall SECOND: Wilkins VOTE: 4-0 9. Future Agenda Items
• EHU Capital Improvements, Labor Cost Housing Data
• Housing Sites Discussion Civic Area Plan
• Proposed 2020 Budget Discussion
• Annual Deed Restriction Compliance Verification Policy Recommendation 10. Next Meeting Date
10.1. Next Meeting Date August 13, 2019
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Vail Local Housing Authority Meeting Results
August 7, 2019
Special Meeting 4:30 PM Town of Vail Housing Department
Large Conference Room
75 S. Frontage Road - Vail, Colorado, 81657
1. Call to Order
Lindstrom called the meeting to order at 4:52PM. Members present: Lindstrom, McDougall and Wilkins. Also present are George Ruther, Housing Director and Lynne Campbell, Housing Coordinator.
No one from the public is present. 2. Main Agenda 2.1. Vail InDEED Program Property Eligibility
Presenter: George Ruther, Housing Director
Ruther provided an overview of a Vail InDEED request for a property located at 3073
Bellflower Drive, Unit 1. The property is located less than 300 feet outside of the Town’s
municipal boundary in unincorporated Eagle County. Vail Town Council Resolution No. 34,
Series of 2016, established the VLHA as the Town’s agent and prescribed terms to implement
deed restriction negotiations. VLHA’s determination may be made regarding intent of
eligibility. The Housing department recommends VLHA recommends the property is eligible
for the InDEED program based on criteria highlighted in the memo.
If determined eligible, staff recommends the Board convenes into executive session to review
the application.
Wilkins asked if the Town attorney believes the wording in the “deed restrictions in the Town”
is OK.
Per Ruther the next step if VLHA recommends eligibility would be Town Council ratification of
VLHA recommendation on August 20, 2019.
Lindstrom asked the Board if the property would be one they would review if it were inside the
Town boundary. Members agreed this property should be considered.
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The Board questioned how enforcement would be handled.
Ruther said the Town would use similar deed restriction terms used at 6 West Apartments
minus the preferential rental to Town of Vail municipal employees. The Town would rely on
breach of contract. All other terms are the same including the owner would still need to
perform the annual verification.
The Board believes this Vail InDEED request should be reviewed as it meets the intent of the
program.
McDougall suggested the Town make a blanket approval for properties outside Town
boundaries eligible for the program. For example, all properties east of Dowd Junction as
they contribute to maintaining and sustaining community in Vail.
Ruther stated if Council ratified the VLHA recommendation, the Town would need to clarify
the meaning of outside Town boundaries.
Wilkins wondered if a de-annexation/annexation history would be helpful to review. There
could be value to understand history.
McDougall moved to support to the eligibility of 3073 Bellflower Drive for Vail InDEED review
and funding.
MOTION: McDougall SECOND: Wilkins VOTE: 3-0 Approved
Wilkins moved to enter executive session per C.R.S. §24-6-402(4)(a)(e) - to discuss the
purchase, acquisition, lease, transfer, or sale of property interests and to determine positions,
develop a strategy and instruct negotiators, regarding: a submitted Vail InDEED application
and program details.
MOTION: Wilkins SECOND: McDougall VOTE: 3-0 Approved
3. Executive Session
3.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: a submitted Vail InDEED application and program details. Presenter: George Ruther, Housing Director McDougall motioned to exit executive session and re-enter the special meeting.
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MOTION: McDougall SECOND: Wilkins VOTE: 3-0 Approved
4. Any Action as a Result of Executive Session 4.1. Any Action as a Result of Executive Session McDougall motioned to instruct staff to proceed as instructed with the Vail InDEED application negotiations. MOTION: McDougall SECOND: Wilkins VOTE: 3-0 Approved
5. Adjournment 5.1. Adjournment 5:00 PM (estimated) Motioned to adjourn the meeting at 5:16PM
MOTION: Wilkins SECOND: McDougall VOTE: 3-0 Approved 6. Next Meeting Date 6.1. Next Regular Meeting Date - August 13, 2019 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail
website www.vailgov.com. All housing authority meetings are open to the public. Times and
order of agenda are approximate, subject to change, and cannot be relied upon to determine at
what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for
additional information. Please call 711 for sign language interpretation 48 hours prior to meeting
time.
Housing Department Special Meeting
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VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: VEAC July and August Meeting Minutes
ATTACHMENTS:
Description
VEAC Meeting Minutes
August 20, 2019 - Page 127 of 133
Public Notice
Vail Economic Advisory Council
Tuesday, July 9, 2019 Vail Town Council Chambers 8:00 AM – 10:00 AM
____________________________________________________________
AGENDA
July Meeting Materials
• Financial Update, Kathleen Halloran (5 minutes)
• Vail Mountain and Town of Vail Guest Experience Initiative, Kristin Kenney Williams, Commfluent Inc. (30 minutes)
• Mental Health Update, Chris Lindley, Eagle County (20 minutes)
• Town Manager’s Report, Patty McKenny (5 minutes)
• Citizen Input (5 minutes)
• Other Business (5 minutes)
• Adjournment
Next Meeting Tuesday, August 13, 2019
8:00 – 10:00 AM, Town Council Chambers
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Vail Economic Advisory Council Tuesday, August 13, 2019 Vail Town Council Chambers 8:00 AM – 10:00 AM Packet Materials Online MEETING MINUTES VEAC Members Present Rayla Kundolf, Chris Romer, Michael Connolly, Alison Wadey, Mike Lange, Sarah Franke, Brian Nolan, Amy Moser Harrison, Mark Gordon, Laurie Mullen, Sarah Franke, Michael Glass, Kim Rediker, Yann Benjamin Town of Vail Staff Present: Mia Vlaar – Economic Development Director, Kathleen Halloran – Finance Director, Patty McKenny – Interim Town Manager, Jeremy Gross – Special Event Coordinator, George Ruther – Housing Director, Matt Gennett- Community Development Director Financial Update, Kathleen Halloran (5 minutes)
• Kathleen June down 5% but June 18 was very strong
• YTD up 5.75%
• RET 3.3M down 25% which was anticipated in the budget
• Construction tax 1.8m well on track
• All town funds 43m up 3.7% prior year
• Deep in 2020 budget capitol presented last meeting
• Approved 2nd meeting in October Vail Housing Update, George Ruther (20 minutes)
• George Ruther Housing Update
• More closings that real estate companies ;-)
• More proactive this time with west timber ridge
• Articulate development objectives then seek development partner 18-24 month
planning window
• Chamonix There is a remaining parcel. Town couldn’t build at the time cost effectively but we are going back out. Rezoning and reselling. Proceeds from sale go back to
housing program
• Working on partnership with CDOT for 1.8 acre parcel near intersection of Spruce Way and Columbine
• Long Term Rentals. Some short terms are transitioning to long term.
• State land board parcel in eagle vail. Looking for regional partners.
• GRFA Bank
• Vail board of realtors presented indeed program
• Breck, WP and other communities following our lead and creating similar programs.
• 5% return on every dollar invested. Report coming on august 20.
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• Laurie Mullen: What do the long term rental incentives look like and is that adopted by
the town?
• Are employers buying into the solution and working on their own or just relying on the town? Thanksgiving Tradition Activation, Angela Mueller (20 minutes)
o 8:46 Mia introducing Angela thanksgiving activation o We can make this event iconic in 5 years. o Family activation hits all ages. Cooking classes are something to start small but can grow quickly.
o American Thanksgiving specialty cooking classes with local chefs
o Holiday Lights Botanical Gardens Zoo, etc. Checking with HOAs on what we can do with lights in front of every business. o Karl Krueger working on polar bears from 2015 o Incorporate everyone in town. Gingerbread contests at every lodge and
restaurant.
o Ice skating shows. Slightly smaller than Eddie Shiptstad shows but working up to that over the next few years. o Kris Kringle Market moving to Friday-Saturday. Garland and lattice at each tent. 70 tents throughout town.
o MIA: Need to define what success looks like. Intercept surveys
o Romer: this time frame has always been snow dependent. Reports will have some layering adding in snow conditions o Sarah: Don’t forget that Beaver Creek has a tree lighting that may conflict. Lets
o MARK: This needs to be a multi year commitment. We won’t see huge
changes in the first year.
o Romer: Agree with mark its an experiential event. This cannot be transactional. Not a concert for 1 day. It’s a story telling when guests go back home. o Need to ensure that content capture takes place this year for vail resorts to
market next year.
o Parking? Free Paid Free with $XX spent in the village? Town Manager’s Report, Patty McKenny (5 minutes)
• Town managers search Candidate pool narrowed to around 12-14 people.
Narrowing it down to 6ish finalists.
• May have employee access. Creating panels. More info coming.
• Election season. Petition packets.
• Matt Gennett Civic area plan update community center discussed it needs to be more than just a community center. Performing arts. Jackson center of the arts is a good example.
• ROMER need more market analysis and data points before investing capital resources.
• Citizen Input (5 minutes)
o Lodging meeting tomorrow should have presentation from Angela on Thanksgiving
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• Other Business (5 minutes)
o Boards and commissions appreciation event at Ford Amphitheater- August 27th
o Mural Reception New Location – Bart and Yetis August 14th 4:30 pm o VLMDAC, CSE and Town Council will have openings this fall. 3 seats on CSE and VLMDAC, and 4 seats on Town Council. Contact Jeremy Gross for
VLMDAC and CSE openings and Tammy Nagel for Town Council.
• Adjournment 10:08 am Next Meeting Tuesday, September 10, 2019 8:00 – 10:00 AM, Town Council Chambers
August 20, 2019 - Page 131 of 133
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Reminder that August 27 is the Appreciation Reception for Members of Authority,
Boards and Commissions from 6:00 p.m. - 8:00 p.m. Gerald R. Ford Amphitheater, Borgen Plaza
at Hot Summer Nights Concert
August 20, 2019 - Page 132 of 133
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Recess 4:45 p.m. (est.)
August 20, 2019 - Page 133 of 133