HomeMy WebLinkAbout2019-09-03 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda
VAIL TOW N COUNCIL REGULAR MEETING
Agenda
Town Council Chambers
1:45 PM, September 3, 2019
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on any agenda item may be solicited by the Town Council.
1.Presentation / Discussion
1.1.2020 Proposed Town Manager Budget Draft 75 min.
Presenter(s): Patty McKenny, Town Manager, Kathleen Halloran, Finance
Director and Carlie Smith, Financial Services Manager
Action Requested of Council: Provide feedback to staff prior to first reading
of the budget ordinance scheduled for October 1st.
Background: A first look at the 2020 Town Manager's draft budget proposal.
Staff Recommendation: Provide staff with feedback in preparation for the
budget ordinance readings.
1.2.Presentation on Town of Vail Code Requirement for Residential Fire
Sprinkler Retrofit.
45 min.
Presenter(s): Mark Novak, Fire Chief; Mike Vaughan, Fire Marshal
Action Requested of Council: None, discussion item.
2.DRB / PEC Update (5 min.)
2.1.DRB / PEC Update
Presenter(s): Jonathan Spence, Senior Planner
3.Information Update (5 min.)
3.1.August Revenue Update
3.2.July 2019 Sales Tax
3.3.June 2019 Business Review
3.4.Comments from Community Picnics
3.5.Vail InDEED Program Update
4.Matters from Mayor, Council and Committee Reports (10 min.)
5.Executive Session
September 3, 2019 - Page 1 of 412
5.1.Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)(e) - to receive
legal advice on specific legal questions; and to determine positions, develop
a strategy and instruct negotiators, Regarding: Lupine Drive Property and
Tobacco Tax question.
30 min.
Presenter(s): Matt Mire, Town Attorney
6.Recess
6.1.4:45 pm estimate
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media
website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48
hour notification dial 711.
September 3, 2019 - Page 2 of 412
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: 2020 Proposed Town Manager Budget Draft
PRESENTER(S): Patty McKenny, Town Manager, Kathleen Halloran, Finance Director and
Carlie Smith, Financial Services Manager
ACTION REQUESTED OF COUNCIL: Provide feedback to staff prior to first reading of the
budget ordinance scheduled for October 1st.
BACKGROUND: A first look at the 2020 Town Manager's draft budget proposal.
STAFF RECOMMENDATION: Provide staff with feedback in preparation for the budget
ordinance readings.
ATTACHMENTS:
Description
Tm budget
Contribution apps
TM Budget Power Point
September 3, 2019 - Page 3 of 412
2020 PROPOSED BUDGET
Draft
September 3, 2019
September 3, 2019 - Page 4 of 412
TOWN OF VAIL
PROPOSED 2020 BUDGET
TABLE OF CONTENTS
COVER MEMO 1
REVENUE 6
Major Revenue Analysis 10
PERSONNEL 11
Summary of Changes in Personnel 15
Ten-Year Summary of Budgeted Positions by Department 16
Employee Benefits Summary 18
Staffing Requests 19
EXPENDITURES 31
General Fund 36
CONTRIBUTIONS 37
Contributions Summary 38
Contributions Notes 40
CAPITAL PLAN 49
Capital Projects Fund 52
Housing Fund 57
Real Estate Transfer Tax Fund 58
Unfunded 62
.
OTHER FUNDS 63
Marketing and Special Events Fund 64
Heavy Equipment Fund 65
Health Insurance Fund 65
Dispatch Services Fund 66
Timber Ridge Fund 67
September 3, 2019 - Page 5 of 412
TO:
FRO
DAT
SUB
I.
II.
V
OM: F
TE: S
BJECT: P
SUMMA
A first loo
DISCUSS
The purp
budget o
proposed
funding r
On July 2
expendit
preview o
budget a
The follo
of the 20
U
sa
In
N
re
s
A
fo
C
P
After sev
presente
and fund
level Rec
Vail Town Co
inance Depa
September 3
Proposed 202
RY
ok at the 202
SION
pose of this d
ordinance sc
d revenue an
recommenda
2nd, Counci
ure discussi
of the town’s
ssumptions.
wing outcom
20 budget p
Use a sales t
ales tax proj
ncrease the
No increase t
equested by
pecial reque
A performanc
or wage rang
Council discu
Plan, includin
veral budget
ed to Counci
ding for pri
cession Plan
ouncil
artment
, 2019
20 Town Ma
20 Town Ma
discussion is
heduled for
nd expenditu
ations for Co
l and staff he
ons took pla
s 2020 budg
.
mes / feedba
proposal:
ax revenue
jection for co
General Fun
to operating
department
ests are outli
ce-based me
ge adjustme
ussed a num
ng some new
t meetings w
l with conse
iorities with
n for your co
anager’s Bud
anager’s bud
s to provide f
October 1st
ures for all to
ouncil contrib
eld a budget
ace. The pu
get process a
ack from the
projection o
omparison.
nd reserve m
budgets in d
ts to meet th
ined below.
erit range of
nts.
mber of capita
wly-identified
with each d
ervative rev
hin the Cou
nsideration.
dget
dget proposa
feedback to
. Informatio
own funds, a
butions and
t preview me
rpose of the
and gather fe
July budget
f 2% over 20
minimum from
departments
he stated goa
0 - 5% and
al projects w
d projects cu
epartment,
venue proje
uncil’s focus
al.
staff prior to
on provided i
a summary o
a five-year c
eeting where
e meeting wa
eedback fro
t meeting we
019 forecast
m 30% to 35
s other than
als of the up
budgeting 1
within the Fiv
urrently unfu
a draft of th
ections, a b
s areas. St
o the first rea
in this draft i
of changes i
capital plan.
e preliminary
as to provide
m Council o
ere included
t; however p
5% of reven
specific incr
pcoming bud
– 1.5% ma
ve Year Cap
nded.
he proposed
balanced op
taff has also
ading of the
includes the
n personnel
y revenue an
e a high-leve
on preliminar
in the creat
provide a 0%
ues.
reases
dget year. A
rket adjustm
pital Improve
d 2020 budg
perating bu
o included a
,
nd
el
ry
tion
%
Any
ment
ment
get is
dget,
a high
September 3, 2019 - Page 6 of 412
Town of
BUDGET
The Tow
be the pr
Each yea
as determ
service le
Priorities
Action Pl
citizens a
guest ex
sustainab
Many of
service le
and the c
budget p
retention
Commun
the “Com
proposed
developm
engagem
online em
demands
an additi
likely to
upon pro
The 202
Projects
funded a
per bedr
$1.7 mill
restrictio
million) a
f Vail
T PRIORITIE
wn of Vail 202
remier inter
ar the Town
mined by To
evels within
s that guided
lan and the p
are afforded
perience, ba
ble commun
the new bud
evels and im
community a
proposal, wi
and recruiti
nity: With a
mmunity” go
d budget inc
ment oppor
ment, $50,00
mployee ho
s and needs
ional staff m
be proposed
ofessional co
20 budget a
Fund to con
approximatel
room or $82
lion in 2018
ns have als
and 6 West A
ES
20 budget pr
rnational mo
Manager an
own Council.
a conservat
the 2020 bu
prior year’s C
the opportu
alancing our
nity as well a
dget reques
mprovements
at large. Inv
ith impleme
ng of emplo
acquiring res
oals within
cludes $30,0
rtunities, $2
00 to update
ousing unit
s analysis. N
member to s
d for conside
ontract servic
also reflects
ntinue the su
y 121 new d
2 per square
8 and $1.7
so been sec
Apartments (
roposal pres
ountain res
nd staff prep
The 2020 b
tive econom
udget tie dire
Community
unity to live a
economic, e
as growing a
sts help align
s to address
vestment in
entation of t
oyees but als
sident-occup
the Counc
000 in fund
25,000 for
e inclusiona
(EHU) com
No additiona
support the
eration in 20
ces to meet
s $2.5M tra
uccess of th
deed restric
e foot. Spen
million year
cured with p
($625,000).
sented in this
sort commu
pare an annu
budget propo
ic forecast.
ectly to com
Survey resu
and thrive in
environment
vibrant and
n resources
s several top
in the town’
the Total Re
so a focus on
pied, deed-re
cil Action P
ing to allow
a housin
ary zoning a
pliance tool
l staff resou
day-to-day
021. Until t
the one-time
nsferred int
he Vail InDE
tions within
nding on ind
r to date in
public/private
s document
unity in a fisc
ual budget th
osal assume
mon themes
ults. The ma
our commu
tal and socia
diverse eco
and equipm
pics of impo
’s “human ca
ewards prog
n successio
estricted ho
Plan, the H
w for site fea
ng commun
and commer
l and $30,0
urces are pro
functions of
hen, the De
e project nee
to the Hous
EED Program
the town at
dividual dee
n 2019 (bud
e partnershi
reflects the
cally respon
hat serves as
es a continua
s found in bo
ajor themes
nity, providin
al needs to d
onomy.
ment to acco
ortance to bo
apital” is a t
gram, to fo
n planning f
using a sign
ousing De
asibility of p
nications p
rcial linkage
000 for an u
oposed at th
f the growin
epartment is
eds.
sing Fund f
m. To date,
t an average
ed restriction
dget of $2.5
ps such as
Pa
town’s visio
sible manne
s a funding
ation of high
oth the Coun
include ensu
ng a world c
deliver a
ommodate a
oth Town Co
top priority o
ocus not on
for the future
nificant prior
partment’s
potential ho
lan and p
e, $10,000 fo
updated ho
his time. Ins
ng departme
expected to
from the C
the program
e cost of $44
n purchases
5 million).
Solar Vail
age 2
on to
er.
plan
h
ncil
uring
class
added
ouncil
of this
ly on
e.
rity of
2020
using
public
or an
using
stead,
ent is
o rely
apital
m has
4,553
total
Deed
($4.2
September 3, 2019 - Page 7 of 412
Town of Vail Page 3
Staff is proposing a placeholder of $300,000 to update the Vail Vision Plan in 2020. The
expense would cover the cost of consultants to gather information and feedback from the
community; present the updated plan to Council; and prepare the final document.
Experience: Council and staff continue to strive for improving the guest and citizen experience.
A new Guest Service initiative with Vail Resorts is planned this November 2019 to boost the
early season opening in Vail with a Thanksgiving-themed event that would expand into tree
lighting and other holiday festivities. Another segment of the initiative is a customer service
training program and employee engagement. A total of $159,000 was approved in 2019 and
increased funding of $228,000 is proposed in 2020 with intentions to provide full year
community guest services training and growing the early season activation.
Continued trail management with funding for the Front Country Ranger and summer host
programs will work toward a better experience on Vail trails. The town should have results of
the trail surveys later this year, with the development of a proposed management plan following.
Another consideration for the 2020 budget is bus service enhancements for East Vail. The
enhancements would require an additional 2 seasonal employees (0.92 FTEs) with an
approximate cost of $75,000. The expense covers both staffing and fleet charges. This
enhancement is not currently in the proposed budget due to concerns over hiring challenges,
however staff wanted to seek Council’s input on this proposal.
Economy: For the Civic Area Master Plan outcomes, staff has proposed additional planning
and design dollars in both the General Fund ($250K for general economic studies and public
outreach) as well as the Capital Projects Fund ($1.0 million for feasibility studies, design and
construction estimates).
Special events bring economic vitality and increased sales tax collections for the town,
especially in the summer months. The 2020 proposed budget currently includes funding for the
Commission on Special Events (CSE) ($893,600), plus funding of both Signature Events
$998,000 (Bravo!, Vail International Dance Festival, Vail Jazz, and Burton US Open) and
Destination Events $600,000 (Vail Snow Days and Spring Back to Vail). Included in the
Contribution section are requests for increased funding of Mountain Games and Spring Back to
Vail events. Please see page 37 for more details on these requests. Event spending across all
funding sources totals $2.8 million, and is accompanied by $3.5M in proposed summer
marketing from the Vail Local Marketing District to boost economic vitality.
Sustainability: One of Council’s priorities within the “Sustainability” goal is employee
recruitment and retention. The funding and implementation of a sustainable employment
strategy in 2020 will be critically essential in the town’s ability to meet its goals in recruiting and
retaining top-notch employees. Otherwise, the town stands to lose its competitive edge. The
town’s core functions provide a vast array of world-class services to both guests and citizens
with public safety (fire/police), transportation, building planners and inspectors, a public library,
parks and landscaping, parking facilities, environmental stewardship, welcome centers and
administration. The town’s employees are infrastructure providing critical services. Please see
the section on “Personnel” (page 11) for more information on proposed 2020 initiatives,
compensation and benefits.
For Environmental Sustainability, the 2020 proposed budget includes funding to continue
implementation of the Gore Creek Water Quality Plan and program updates required to maintain
September 3, 2019 - Page 8 of 412
Town of Vail Page 4
Vail’s global sustainable destination certification, a continuation of Actively Green programming
in the business community, and continued participation in Energy Smart Colorado to help meet
the town’s climate goals. In addition, staff is proposing $100,000 of capital spending on wildlife
habitat improvements, as a funding match with the developer of the Booth Heights housing
project.
With expanded environmental goals, initiatives and work plan, the 2020 proposed budget
reflects the elevation of the Environmental Sustainability department as a stand alone function
from the Community Development department. This includes the Environmental Director
reporting directly to the Town Manager and a new staffing request of 1.0 FTE for an Energy
Program Coordinator to develop and implement strategies that support the town’s energy and
carbon emissions goals. This department is funded in full by the Real Estate Transfer Tax
(RETT) Fund.
The capital plan includes $6.9 million for the purchase of seven electric buses to replace diesel-
fuel buses that service the outer areas of Vail. To coincide with the purchase of electric buses,
$1.4 million in capital expenditures is proposed in the 2020 capital plan to install electric bus
chargers and electrical service improvements. This is offset with a $1.1 million FASTER grant.
What is not currently included in the operating budget is the estimated cost for operational
changes with running electric buses that need to re-charge more frequently than diesel buses
need to be re-fueled. Those costs are currently being analyzed by staff and will be presented to
Council in the upcoming months.
____________________________________________________________________________
Each budget section is prefaced with an executive summary of information on that topic. The
below chart will direct you to the various sections of budget documents within this presentation:
Tab Section Page
Revenue 6
Personnel 11
Expenditures 31
General Fund 36
Council Contributions 37
Capital & RETT Funds 49
All Other Funds 63
RECESSION PLAN
Due to the Great Recession of 2008, the town experienced a reduction in sales tax of 13.8%
during 2009. Town Council and staff responded with a two-part strategy. The first was to draw
visitors in the near term winter months. So in the fall of 2008, Council approved an additional
marketing spend of $550,000 from General Fund reserves and worked with resort community
partners to retain a leadership position in lodging and tourism. The second approach was to
maintain a high level of municipal services within budget constraints. The budget was adjusted
multiple times during the year and ultimately trimmed $2.0 million from the General Fund
operating expenditures that year. The town was able to come out of the recession without
dipping into reserves, and experienced sales tax growth in 2010.
September 3, 2019 - Page 9 of 412
Town of Vail Page 5
Staff is proposing to have a plan in place for the next recession, whether in one year or in ten
years. There are multiple stages of this recession plan, with each stage representing escalating
impacts to revenue streams. The resulting measures are suggested to mitigate each stage in
the plan:
1. Minor: Impacts to revenues are minor, such as a 1-5% reduction. Staff recommends
maintaining service levels while making minor cuts to operating expenditures. Utilize
reserves where necessary.
2. Moderate: Impacts to revenue are moderate, such as a 5-10% reduction. Staff
recommends maintaining service levels while making larger cuts to operating
expenditures. Reduce annual merit increases for employees. Defer capital projects
unless already in process. Utilize reserves where necessary.
3. Significant: Impacts to revenue are significant, such as a 10-15% reduction. Staff
recommends limited service reductions (“unseen” services to be reduced first), manage
staffing vacancies and deferring capital projects. Utilize reserves where necessary.
Potential merit deferral / freeze in wages.
4. Major: Impacts to revenue are major, such as a 15-20% reduction. Staff recommends
service reductions, merit deferral / freeze in wages, potential reduction in staff and
deferring capital projects. Utilize reserves.
5. Crisis: Impacts to revenue are at a crisis level such as over 20% reductions to
revenues. Staff recommends significant reductions in service levels, reduction in staff,
merit deferral / freeze in wages and deferring capital projects. Utilize reserves.
III. ACTION REQUESTED OF COUNCIL
Staff requests feedback from Council in preparation for the first reading of the 2020 Budget
scheduled for October 1st.
September 3, 2019 - Page 10 of 412
6
REVENUE $73.4 MILLION
The town’s major revenue sources have been projected conservatively, in accordance with
budget guidelines, based on historical trends and any additional information known at this time.
Assumptions for each major revenue source are outline below.
The town’s 2020 budget is funded by a projected $73.4 million net revenue budget. Net
revenues exclude inter-fund charges and transfers. 2020 projected revenues are with a
decrease of 1.1% from 2019 forecast and a 8.2% decrease from 2018 actual results. The below
chart identifies the various sources of town revenue:
LOCAL TAXES: Six revenue sources make up local taxes and generate 67% of the town’s
annual revenues: sales tax; property and ownership tax; use tax; ski lift tax; real estate transfer
tax; and franchise fees.
A 4% general sales tax will produce approximately 39% of annual revenue for 2020. Sales tax
revenue is influenced by a number of factors including the general economy, tourism and
Sales Tax
39%
Property and
Ownership Tax
7%Use Tax
3%Ski Lift Tax and
Franchise Fees
9%
Real Estate Transfer
Tax
9%
Licenses and
Permits
4%
Intergovernmental
Revenue
7%
Transportation
Centers
9%Charges for
Services
5%Rent, Fines &
Miscellaneous
4%
Reimbursed from
VRA
3%
Earnings on
Investments
1%
2020 Proposed Net Revenue:
$73.4M
September 3, 2019 - Page 11 of 412
7
snowfall, special events and redevelopment activity. Sales tax revenue is seasonal, with
approximately 70% of the total generated during the ski season which is defined as November
through April. While the winter season continues to generate the majority of tax collections,
summer growth has outpaced winter for the last three years.
The $28.5 million of sales tax projected conservatively at an increase of 2.0% from the 2019
forecast and a 2.3% increase from 2018 actual results. Sales tax revenue for 2020 was
estimated using historical trends, current economic trends, and special event activity. As of July
2019 sales tax collections are trending at a 4.3% increase from 2018. Annual CPI is up 1.3%
for the first half of 2019.
Property and Ownership Tax of $5.5 million will generate 7.4% of total revenues for 2020.
This is a 3.0% increase from the 2019 amended budget based on an estimate of re-assessed
values. The town will receive a preliminary report from the County Assessor’s office prior to the
first budget reading and this estimate may be revised at that time. During 2018 and 2019, tax
revenue was impacted from a reduction in residential taxes due to the Gallagher Amendment,
but was offset by increases in property valuations. The current base mil levy is 4.69 and
typically constitutes 10% of the average taxpayer’s property tax bill. The Gallagher Amendment
will impact the town’s property tax revenues in 2020 by another 10% reduction, or an estimated
$550,000 without offsets from increased property valuations.
-
15.0
30.0
45.0
60.0
75.0
90.0
105.0
120.0
135.0
150.0
165.0
180.0
195.0
210.0
225.0
240.0
255.0
270.0
285.0
300.0
315.0
0.0
2.0
4.0
6.0
8.0
10.0
12.0
14.0
16.0
18.0
20.0
22.0
24.0
26.0
28.0
30.0
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019Budget 2019Forecast 2020Budget Consumer Price IndexSales Tax ($ Millions)Sales Tax Compared with Inflation
September 3, 2019 - Page 12 of 412
8
In November 2000, Vail’s electorate approved lifting the revenue limitation placed on property
tax revenue by the Tax Payer’s Bill of Rights (TABOR) approved by Colorado voters in 1992.
Property values are reassessed every two years, providing potential increases or decreases in
the even years. However, the base mil levy cannot be increased without a vote.
Construction Use Tax collections are estimated at $2.2 million for 2020, flat with 2019 budget.
This revenue item may be updated as more construction projects are permitted. In November
2007, voters approved the implementation of a 4% construction use tax effective January 1,
2008. Revenue from this source is allocated to the Capital Projects Fund.
Ski Lift Tax and Franchise Fees total $5.3 million and $1.2 million, respectively for 2020,
representing 9% of the total annual revenue. The town assesses a 4% tax on all lift access
tickets to the Vail ski area and budgeted revenue based on historical data. The town also
collects franchise fees from all the major utilities operating in the Town of Vail. The fees are
collected and paid by the local gas, electric, telephone, and cable television companies. The
rate is established by ordinance and is different for each utility type. Lift Tax was projected with
a 1.9% increase over the 2019 forecast and a 3.8% increase from 2018. All franchise fees are
projected based on historical trends, and are accounted for in the General Fund.
Real Estate Transfer Tax (RETT) is a 1% tax on transfers of property within the Town of Vail.
This tax is the primary revenue source in the Real Estate Transfer Tax Fund whose use is
restricted to parks, recreation, open space, and environmental sustainability.
Real Estate Transfer Tax collections of $6.3 million represent 9% of total annual revenues. This
is flat with the 2019 forecast and a decrease of 17.6% from 2018. RETT is estimated based on
current economic trends, historical averages, as well as communications with the lodging
community about new construction projects. 2018 was a record year for RETT with $7.6 million
in collections. Prior to 2018, RETT averaged an increase of 3.2% each year for the past five
years. For 2019, RETT collections are tracking 25% below prior year, but flat with budget.
LICENSES AND PERMITS are expected to generate approximately $2.7 million or 2.4% of total
revenues in 2020, up 4% from the 2019 amended budget. This revenue source can fluctuate
from a few large commercial and residential construction projects. No large projects have been
identified at this time for 2020. The 2020 projection is based on five year historical average.
Licenses and permits are General Fund revenues with the exception of the business license fee
and recreational amenities fee as described below.
Construction Fees, which include building permits, electrical, mechanical, and plumbing
permits, design review fees, plan check fees, variances, etc., are the largest component of the
license and permit category. Construction fees alone are budgeted at $2.1 million in 2020. The
2020 construction fee projection is based on a historical average.
The Business License Fee is restricted by ordinance for marketing and special events, and is
recorded in the Marketing Fund. Budgeted revenue for 2020 of $325,000 is an 18% from the
2019 budget, and consistent with year to date collections in 2019.
INTERGOVERNMENTAL REVENUE supplies 7%, or $5.3 million of total revenue and includes
federal and state grants, county sales tax, county road and bridge tax, highway users’ tax,
cigarette tax, and E911 Authority Board. Revenue forecasts are obtained from the contributing
agencies or estimated based on trends. Federal and state grants are recorded in the Capital
Projects Fund, RETT Fund or the General Fund depending upon their purpose. Lottery revenue
September 3, 2019 - Page 13 of 412
9
is recorded in the RETT Fund and all other intergovernmental revenue goes to the General
Fund. 2020 proposed revenues includes a $1.0M FASTER grant for electric bus chargers, a
$525,000 grant to purchase new electric buses and $700,000 federal grant for the continuation
of the Bridge Road Bridge reconstruction.
The E911 Authority Board is a conduit managed by Eagle County to fund emergency
communications from the surcharges it collects on phone bills. In 2020 the E911 board will
contribute a total of $845,030 for salary and benefits for the equivalent of two dispatch
supervisors, six dispatchers and a systems engineer in the Vail Communications Center.
County Sales Tax: The town receives fifteen percent (15%) of a 1% general retail sales tax
levied by Eagle County. This payment is pursuant to an enabling ballot question approved by
the voters and applies to all of the towns within the county. Collections budgeted for 2020 total
approximately $912,768.
County Road & Bridge: The town collects a portion of the county’s mil levy for road and bridge
based upon Colorado State Statutes. County road and bridge revenue for 2020 was budgeted
based on the prior two year history, at approximately $720,000. This revenue is dependent
upon what Eagle County sets for a road and bridge mil levy and the assessed valuation for the
town.
Highway Users’ Tax: The State of Colorado shares a portion of its gasoline tax based upon
the town’s miles of roads in proportion to other municipalities in the state. This revenue of
$250,000 is budgeted at a 14% increase from the 2019 budget based on information provided
by the Colorado Municipal League.
TRANSPORTATION CENTERS located at Lionshead, in the Vail Village, and at Red
Sandstone Elementary school, the parking structures generate 9% of total revenues and are
budgeted at $6.4 million for 2020. This is budgeted flat with 2019 forecast and a 1.0% decrease
from 2018 actuals (a higher than average year). Daily parking fees and parking passes during
ski season are the largest sources of this revenue. This budget proposal includes an estimate
for overnight summer parking based on 2018 and 2019 trends and pass sales for the new Red
Sandstone structure.
CHARGES FOR SERVICES comprise 5% of the town’s annual revenue. The largest sources in
this category include dispatching contracts and a contract with the Colorado Department of
Transportation (CDOT) for maintenance of the frontage roads.
EARNINGS ON INVESTMENTS generate 1% of the town’s annual revenues. The town’s
investment policy priority is safety, followed by liquidity and then return. Current return on the
town’s investment is approximately 1.8%.
Vail Reinvestment Authority (VRA) was created on November 4, 2003 to oversee
development and redevelopment of identified blighted areas within the town. The Authority is
funded with incremental property tax collected on redeveloped properties within the district. The
VRA will reimburse the town’s Capital Projects Fund for various capital projects in Lionshead.
For 2020 this includes a $2.6M reimbursement for the Red Sandstone parking structure (a total
of $9.3 million will be reimbursed for that project over a 3 year period which began in 2018). The
VRA reimbursement in 2020 will represent approximately 3.0% of funding available for town
spending.
September 3, 2019 - Page 14 of 412
Major Revenue Analysis2020 Proposed Budget0.12 % from 2018 % from 20192011 2012 2013 2014 2015 2016 2017 2018 2019 2019 2020Actual Actual Actual Actual Actual Actual Actual Actual Budget ForecastProposed CommentsGeneral Sales Tax19,581,414 20,046,455 21,999,999 23,881,130 25,141,932 25,763,244 25,591,483 27,886,113 27,080,000 27,964,400 28,524,000 2020 proposed 2% increase from 2019 forecast and a 2.3% increase from 2018 actuals. YTD collections as of June up 5.8% from 201810.8% 2.4% 9.7% 8.6% 5.3% 2.5% -0.7% 9.0% -2.9%3.3% 2.0%RETT Tax4,403,706 5,452,937 4,725,589 6,849,449 6,965,617 6,843,356 6,313,611 7,649,013 6,300,000 6,300,000 6,300,000 2020 flat with 2019 budget; and a 17.6% decrease from 2018-36.6% 23.8% -13.3% 44.9% 1.7% -1.8% -7.7% 21.2% -17.6%0.0% 0.0%Parking Revenue4,023,940 3,453,836 4,170,065 4,528,137 4,948,993 5,230,062 4,902,756 6,416,013 5,426,000 6,360,000 6,360,000 2020 proposed flat with 2019 forecast, or a 1% decrease from 2018-20.1% -14.2% 20.7% 17.9% 9.3% 5.7% -6.3% 30.9% -15.4%17.2% 0.0%Both 2019 and 2020 include summer parking revenue of approx. $200KVail Health will need passes again in 2020Property & Ownership Tax5,031,770 4,157,279 4,227,966 4,358,411 4,389,241 4,911,842 4,940,193 5,313,730 5,300,000 5,300,000 5,500,000 Assessor's data won't be received until August; In 2020, the town will experience another impact from1.6% -17.4% 1.7% 0.1% 0.7% 11.9% 0.6% 7.6% -0.3%0.0% 3.8%Gallagher estimated at $550K reduction which may be offset by increased valuations of lodging propertieLift Tax Revenue3,529,125 3,433,686 4,007,908 4,351,624 4,763,956 5,032,970 4,708,765 5,103,480 5,025,000 5,200,000 5,300,000 2020 proposed at a 1.9% increase from 2019 forecast and a 3.8% increase from 2018 actuals5.1% -2.7% 16.7% 15.1% 9.5% 5.6% -6.4% 8.4% -1.5% 3.5% 1.9%Construction Fees985,377 1,333,681 1,404,928 2,608,807 1,949,884 1,552,569 1,628,471 2,958,948 2,061,207 2,061,207 2,122,988 2020 is a 3.0% increase from 2019 budget and does not include any major projects (so far)-22.6% 35.3% 5.3% 4.4% -25.3% -20.4% 4.9% 81.7% -30.3%0.0% 3.0% 2019 YTD collections of $2.0M is trending up 67% from prior year, however this does include Mtn ViewConstruction Use Tax721,002 1,221,734 1,360,585 1,803,853 2,220,168 1,688,841 1,740,754 3,689,131 2,220,000 2,220,000 2,220,000 2020 flat with 2019 budget and based on 5 yr average; No major projects included at this time-34.6% 69.4% 11.4% 0.2% 23.1% -23.9% 3.1% 111.9% -39.8%0.0% 0.0%2018 inlcluded $1.9M from Vail Health projectOther Taxes1,806,708 1,672,112 1,735,016 1,829,591 1,886,347 1,812,997 1,803,508 1,982,124 1,878,560 1,906,861 1,973,888 County sales tax (based on TOV sales tax), Road & Bridge, Hwy users revenue, etc.5.6% -7.4% 3.8% 5.6% 3.1% -3.9% -0.5% 9.9% -5.2%1.5% 3.5%Federal / County Grants1,596,040 916,067 82,630 474,399 152,193 184,827 169,883 1,168,041 2,021,706 2,021,706 2,337,287 2020 $1.1M FASTER electric bus chargers grant; $525K CDOT bus grant; $700K federal grant-57.8% -42.6% -91.0% -45.6% -67.9% 21.4% -8.1% 587.6% 73.1%0.0% 15.6%for replacement of Bridge Rd. bridge; 2019$1.15M from Eagle County and ERWSD for Dowd Junction path reconstruction; 2018 includes $700K CDOT Water Quality "TAP" grant and $135K state grant for water quality at PWEarnings on Investments539,541 492,015 426,975 674,027 271,896 191,992 563,885 1,123,184 381,260 681,260 1,143,688 Based on available fund balance and investment returns assumed at 1.8%63.4% -8.8% -13.2% 57.9% -59.7% -29.4% 193.7% 99.2% -66.1%78.7% 67.9%Rental Income895,872 832,134 918,691 1,044,463 1,028,950 1,019,509 1,027,199 1,028,569 1,102,852 1,102,852 1,093,177 Includes Donovan Pavillion at $310K; employee housing rentals and parking structure leases3.9% -7.1% 10.4% 24.2% -1.5% -0.9% 0.8% 0.1% 7.2%0.0% -0.9%E911 and Interagency Dispatch 1,958,581 1,915,218 1,982,170 1,931,359 1,896,010 1,918,590 2,008,451 2,055,844 2,158,030 2,158,030 2,171,915 Funding by E911 Authority Board and participating agencies2.6% -2.2% 3.5% -2.6% -1.8% 1.2% 4.7% 2.4% 5.0%0.0% 0.6%Vail Reinvestment Authority Transfers7,125,196 5,354,864 1,842,286 3,049,280 2,757,637 3,546,063 4,179,718 4,599,998 3,848,281 3,848,281 2,550,000 2019 & 2020 Red Sandstone parking garage (multi-year payback to Capital Projects Fund)565.7% -24.8% -65.6% 65.5% -9.6% 28.6% 17.9% 10.1% -16.3%0.0% -33.7%Sale of Chamonix Housing Units- - - - - - - 17,748,304 - - - Project Reimbursment Red Sandstone- - - - - - - 5,800,000 - - - $4.3M from Vail Resorts; $1.5 from Eagle County School District cost share of RSES parking structureAll Other Revenue6,463,634 4,725,743 4,725,539 7,522,484 9,577,305 7,783,483 7,358,044 8,923,905 7,963,847 7,029,846 5,789,602 In general, this item includes franchise fees, fines and forfeitures, employee portion of healthcare-18.8% -26.9% 0.0% 59.2% 27.3% -18.7% -5.5% 21.3% -10.8%-11.7% -17.6%premiums, license revenue, administration fees collected from VLMD and RETT and other chargesfor service such as out of district fire response and Police contracted services. It may also includeuse of Traffic Impact fees or Holy Cross Community Enhancement FundsTotal Revenue 58,661,907 55,007,762 53,610,347 64,907,014 67,950,130 67,480,345 66,936,720 103,446,397 72,766,742 74,154,442 73,386,545 % compared to Prior Year1.2% -6.2% -2.5% 21.1% 4.7% -0.7% -0.8% 54.5% -29.7% 1.9% 0.9%vs. 2019 Original Budget19.4% -8.9% -7.2% -1.0%vs. Forecast10September 3, 2019 - Page 15 of 412
11
PERSONNEL INFRASTRUCTURE – AN OVERVIEW
Investment in the town’s “human capital” is a top priority of this budget proposal and includes
implementation of the Total Rewards program that will focus not only on retention and recruiting
of employees, but also a focus on succession planning for the future. The town’s employees
are critical infrastructure providing critical services.
In the last number of years, the town has experienced increased turnover, especially in the 0-5
year window. A growing number of retirements have also occurred; almost 37% of our
employees are age 50 or older. Succession planning and skills transfer will be critical in the
near future. The town has also seen a number of employees being recruited away from the town
by other local employers. One example is our landscape crews being propositioned by private
landscape companies while on duty, offering higher wages. This summer, the town has
experienced 39% turnover in our core summer seasonal positions (parking, landscape and
wildland fire). This amounts to 15 separations out of 38 positions as of last week. The cost to
recruit, re-train and backfill these positions will be analyzed for a future session with Council.
Turnover for full time staff for the last seven years:
2012 2013 2014 2015 2016 2017 2018
13% 12% 14% 11% 8% 12% 16%
The historical five year average for turnover is 11%; 2019 is estimated at 16-18% turnover.
Based on the low number of employment applications being received to date, staff is also
concerned with upcoming recruitment of seasonal positions such as bus drivers and parking
attendants with the current offerings. Staff has committed to reviewing the structure of town
employment and the “seasonal” business model over the next several months. Pending
outcomes, staff may return to Town Council with budget requests as early as the next 2019
supplemental.
TOTAL REWARDS
To address employee retention, productivity and overall engagement, the town has developed a
“Total Rewards” philosophy. Total Rewards are made up of three pillars: Compensations &
Benefits, Learning Opportunities and the Employee Experience.
Initiatives proposed as a part of the 2020 budget include:
Compensation & Benefits Package
o 3-5% merit based performance
o 1 – 1.5% market adjustment
o A 5% increase in healthcare costs will be shared between town and employees
Learning Opportunities
o Continued training initiatives such as service training and lunch & learns
o Implement a new Performance Management System ($55,000 budgeted in
Capital Projects Fund) to develop standardized performance measures,
performance reviews and tracking/reporting of performance data.
Employee Experience
o Vacation reinvestment program is proposed for 2020. Criteria and policy will be
set to define this program such as minimum amounts of accrued vacation time
September 3, 2019 - Page 16 of 412
12
that must be both earned and taken prior to a reinvestment in the employee (Flex
medical/dependent care account or 457 plan savings, etc.). Estimated budget
impact $250,000.
o Encourage additional input from the Great Place to Work Team for new concepts
and alignment with Council focus areas.
STAFFING
The town’s staff includes three basic categories of employees: 1) full-time regular, 2) fixed term
and/or externally funded, and 3) part-time or seasonal. Full-time regular staff positions are fully
funded by the town, generally work 40 hours per week, and have a full benefits package. Fixed-
term and/or externally funded positions may be full or part-time with negotiated benefits and are
filled for a period of time determined by workload and/or contract or until external funding is no
longer available. Part-time employees work 30 hours a week or less and seasonal employees
work 40 hours a week, but less than half a year in a position. The town reports staffing in terms
of full-time equivalents or FTE’s to provide a common measure. One FTE equals 40 hours a
week or 2,080 hours a year. For example, a part-time employee working 20 hours equates to .5
FTE and a seasonal employee working four months a year equates to .33 FTE.
The town’s operations are proposed to be supported by 329.77 full time equivalent (FTE)
positions in 2020. Of these, 286.54 are full-time regular employees. Of the 9.85 increase in FTE
count reflected in the 2020 proposed budget, a majority was approved during 2019, and is a
“catch-up” of FTEs (7.85). The remaining 2.0 are newly-requested FTEs as a part of this budget
proposal. Over the past ten years, the town has added 40.9 employees, or 16% of the total
headcount. The majority of headcount additions over the years have centered on adding
218 215 213 227 236 249 257 266 272 277
56 58 59 47 43 41 42 38 38 43
11 12 12 11 9 10 11 10 10 10
0
50
100
150
200
250
300
350
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
BUDGETED POSITIONS BY TYPE
(Full-time Equivalent Positions)
Full-Time Regular Base Force Seasonal and Part-Time Positions
Fixed-Term and Externally Funded Positions
September 3, 2019 - Page 17 of 412
13
services such as a new fire station in West Vail, taking over the operation of the Welcome
Centers, increased hours of bus service, parking hosts and special event support.
The new headcount requested in 2020 includes the following:
Energy Coordinator (1.0 FTE) – paid out of RETT Fund
Digital Content Coordinator (1.0 FTE) – General Fund
Fire Inspector (0.5 FTE increase) – General Fund
Human Resource Recruiting Coordinator (0.5 FTE) – General Fund
Reduction of 1.0 FTE for the previously-approved Innovation Officer
Staffing requests proposed by department heads that are not currently included in the 2020
budget proposal include:
Bus Washer (Unscheduled bus driver) (1.0 FTE) – General Fund
Mobility Planner (1.0 FTE Fixed term for 2 years) – General Fund
Seasonal Summer Maintenance Worker (0.5 FTE) – General Fund
Library Community Relations (1.0 FTE) – General Fund
Supporting documentation is included on pages 19-30 for each requested position.
The “catch-up” headcount that was approved during 2019 includes:
Construction Manager (1.0 FTE) – paid out of Capital Projects Fund. This position was
initially approved for the Red Sandstone Parking project. Previously contracted out, this
position protects the town from unnecessary construction costs by providing oversight of
contractors.
Systems Engineer (1.0 FTE) – General Fund. This position was approved shortly after
the IT Director’s departure, late in 2018 after the 2019 budget had been approved.
Previously contract labor, this position was entirely dedicated to the town’s network
operations, a critical function.
Electrical Inspector (0.5 FTE) – General Fund. This position was previously contracted
with Safebuilt and would no longer be supported by the company; by combining the
electrical and building inspections, the town’s service levels increased significantly.
SALARY AND WAGES
During the August 20th meeting, Council supported performance based merit increases for full-
time employees (between 1 – 5%) and 1-1.5% of wages for market adjustments.
The town is experiencing increasing turnover rates across the organization, most notably in the
first few years of employment. An internal assessment is that workforce opportunities have
grown regionally and competition is stronger for skilled workers. The combined merit and
potential market adjustment is proposed to prevent a decline in market competitiveness and to
continue as an average payer for most employment categories.
As pay is only one tool used to attract, retain, and motivate employees, staff also formed a
Great Place to Work team to identify strategies to ensure the town is an employer of choice.
One of the recommendations of the committee was to reinstate the “vacation reinvestment”
program. This program would allow employees to cash out a specified number of accrued
vacation hours and reinvest in for example, the town’s 457 savings plan or Flex medical or
dependent savings account. During 2020 staff will fully define the program terms and eligibility
September 3, 2019 - Page 18 of 412
14
requirements. However, for the purposes of a budget proposal, criteria of at least 80 vacation
hours earned and at least 40 hours of vacation used within the calendar year provided a total
estimated cost of $250,000.
Benefits for the entire organization are projected to total $9.7 million, an 11.1% increase from
the 2019 budget. Please refer to page 18 for a break-out of all employee benefits. Benefits are
broken out into two categories: “Fee-based” and “Payroll-based”. Fee-based expenses relate
to elected benefits such as healthcare and disability insurance. Payroll-based expenses relate
to mandated benefits such as Medicare and unemployment insurance.
As a percentage of wages, total benefits expense is projected at 39.5% for full time year round
employees, down 1.1% from the 40.6% budgeted for 2019 and up 1.7% from 2018 actual.
The largest single component of benefit cost is health insurance at 48%. The town is self-
insured and has stop-loss coverage from an outside insurer to protect against significant claims.
In earlier years (2013-2016) the town experienced reductions in overall healthcare due to fewer
large claims which enabled the town to utilize savings to build up healthy reserves to cover the
cyclical nature of health claims activity. Later, during 2017-2019 the town experienced
significant increases in claims, but did not need to dip into reserves of the Health Insurance
Fund. For 2020, premiums and fees are estimated to only increase by 5% from 2019 budget.
Staff will manage the impact in three ways: through an increase to employee monthly premiums,
an increase in benefits charged to town departments and an appropriate amount of Health
Insurance Fund reserves if needed.
The next largest component of the benefits cost is employee pension comprising 37.5% of total
benefits. The town’s full-time pension plan contribution ranges from 11.15% to 17.15% of
salary, depending on length of service. Seasonal and part-time employees receive a 1.5%
contribution. The contribution for full-time employees is somewhat higher than most private
sector employers because town employees are not part of the Social Security system.
Health
Insurance
48%
Life, Disability,
and
Unemploymt
Insurance
5%
Worker's
Compensation
Insurance
3%
Pension
37%
Medicare
4%
Wellness
Benefit
3%
2020 Benefits Costs
$9.7M
September 3, 2019 - Page 19 of 412
Comments
Full-time Regular Positions
Innovation Officer (1.00) Remove placeholder for Innovation Officer
Digital Content Coordinator 1.00 Add full time Digital Content Coordinator
Energy Coordinator 1.00 Add full time Energy Coordinator
Fire Prevention Inspector 0.50 Conversion of Fire Prevention Inspector/Wildland Lead to full time fire prevention
inspector (Wildland Lead remains at a 0.5 FTE as currently budgeted)
Human Resource Recruiting Coordinator 0.50 Add part time HR Recruiting Coordinator
2020 Full-time Proposed Positions 2.00
Full-time Regular Catch-up
Systems Engineer 1.00 Catch-up conversion of contract engineer to full time Systems Engineer
Electrical Inspector 0.50 Catch-up for conversion of part time Electrical Inspector to full time combined
electrical and building inspector
Construction Manager 1.00 Catch-up for full time Construction Manager; this position will be paid for from project
budgets
Full-time Catchup 2.50
Total Full-time Regular Positions: 4.50
Seasonal Positions Catch-up
Admin part time seasonal support (0.09) Reduce Administration part time support
Bus Drivers 1.84 Catch-up summer bus drivers for added summer service
Parking 3.60 Catch-up to add 9 summer seasonal parking attendants for added service
Total Seasonal Positions: 5.35
Total Changes to FTE Count: 9.85
TOWN OF VAIL 2020 BUDGET
SUMMARY OF CHANGES IN PERSONNEL
FROM 2019 ORIGINAL BUDGET TO 2020 BUDGET
15
September 3, 2019 - Page 20 of 412
2020PositionsDepartment 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 ChangeFull-Time Regular Positions - Funded by TOVTown Officials 6.23 5.43 4.43 4.43 4.43 3.43 3.43 3.43 3.43 4.43 3.43 (1.00) Remove Innovation OfficerAdministrative Services 20.35 19.35 19.35 19.40 21.40 24.60 25.10 29.60 29.60 29.60 32.01 2.41IT Catch-up, Digital Content Cord, HR recruiting coordCommunity Development 15.85 14.85 13.85 13.85 12.85 13.85 12.85 12.00 13.00 11.50 12.00 0.50 Electrical Inspector Catch-upHousing - - - - - - - 2.00 2.00 2.00 2.00 0.00 Unique department as of 2017Environmental Sustainability- - - - - - - - - 3.00 4.00 1.00 Unique department as of 2019; Add Energy CoordFire24.25 24.00 24.00 24.50 25.50 28.50 29.50 30.50 36.50 37.50 38.00 0.50Upgrade building/electrical inspector to fulltimePolice and Communications55.50 53.75 54.75 54.25 54.25 55.25 56.25 56.25 57.25 57.75 57.75 0.00Library6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 6.55 0.00Public Works, Streets & Roads, Landscaping30.80 30.80 30.80 30.80 34.30 36.30 40.30 40.80 41.80 43.30 44.301.00 Project Mgmt catchupTransportation & Parking31.00 31.00 31.00 31.00 39.50 39.50 47.50 47.00 47.00 47.50 47.50 0.00Fleet Maintenance12.00 12.00 12.00 12.00 12.00 11.00 11.00 12.00 12.00 12.00 12.00 0.00Facility Maintenance20.00 20.00 18.00 16.00 16.00 17.00 17.00 17.00 17.00 17.00 17.00 0.00Total Full-Time Regular222.53 217.73 214.73 212.78 226.78 235.98 249.48 257.13 266.13 272.13 276.54 4.41Fixed Term EmployeesAdministrative Services- - - 0.50 - - 1.00 1.00 1.00 1.00 1.00 0.00Community Development0.50 - - - - - - 1.00 1.00 - - 0.00Police and Communications- - - - - - 1.00 1.00 - - - 0.00Public Works, Streets & Roads, Landscaping1.50 - - - - - - - - - - 0.00Capital Projects- - 0.50 0.50 - - - - - - - 0.00Document Imaging1.00 1.00 1.00 1.00 1.00 - - - - - - 0.00Total Fixed-Term3.00 1.00 1.50 2.00 1.00 0.00 2.00 3.00 2.00 1.00 1.00 0.00Externally Funded EmployeesPolice and Communications10.00 10.00 10.00 10.00 10.00 9.00 8.00 8.00 8.00 9.00 9.00 0.00Total Externally Funded10.00 10.00 10.00 10.00 10.00 9.00 8.00 8.00 8.00 9.00 9.00 0.00Total Full-Time Employees235.53 228.73 226.23 224.78 237.78 244.98 259.48 268.13 276.13 282.13 286.54 4.41TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT16September 3, 2019 - Page 21 of 412
2020PositionsDepartment 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 ChangeTEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENTSeasonal Positions - Funded by TOV Town Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Administrative Services 1.94 1.94 1.94 1.94 1.94 1.69 1.19 2.29 2.29 2.292.29 0.00Community Development 0.00 0.00 0.25 0.25 0.25 0.25 0.00 0.00 0.00 0.00 0.00 0.00Fire 10.20 12.70 13.70 13.70 12.70 9.61 10.07 9.00 3.00 2.50 2.50 0.00Police and Communications 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Library 1.70 1.70 1.70 1.70 1.70 2.20 2.40 2.40 2.40 2.40 2.40 0.00Public Works/ Streets & Roads/Landscaping 10.46 10.46 10.94 12.38 9.14 8.64 7.20 8.66 8.66 9.16 9.160.00Transportation & Parking 27.46 27.46 27.46 27.46 20.30 19.84 19.00 19.00 20.52 20.52 25.96 5.44 Catch-up for added summer bus & parking serviceFleet Maintenance 0.25 0.25 0.25 0.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Facility Maintenance 1.38 1.38 1.38 1.38 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.00Total Seasonal / Part-Time53.39 55.89 57.62 59.06 46.95 43.15 40.78 42.27 37.79 37.79 43.23 5.44All FTE's (Full-Time Equivalents)Town Officials 6.23 5.43 4.43 4.43 4.43 3.43 3.43 3.43 3.43 4.43 3.43 (1.00)Administrative Services 22.29 21.29 21.29 21.84 23.34 26.29 27.29 32.89 32.89 32.89 35.30 2.41Community Development 16.35 14.85 14.10 14.10 13.10 14.10 12.85 13.00 14.00 11.50 12.00 0.50Housing 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2.00 2.00 2.00 2.00 0.00Environmental Sustainability 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3.00 4.00 1.00Fire 34.45 36.70 37.70 38.20 38.20 38.11 39.57 39.50 39.50 40.00 40.50 0.50Admin 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 0.00Patrol 28.00 27.00 28.00 28.00 28.00 28.00 28.00 28.00 28.00 29.00 29.00 0.00Investigation 5.00 5.00 5.00 5.00 5.00 5.00 6.00 6.00 6.00 6.00 6.00 0.00Records 5.50 4.75 4.75 4.25 4.25 4.25 4.25 4.25 4.25 4.75 4.75 0.00Dispatch 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 0.00Police and Dispatch Total65.50 63.75 64.75 64.25 64.25 64.25 65.25 65.25 65.25 66.75 66.75 0.00Library8.25 8.25 8.25 8.25 8.25 8.75 8.95 8.95 8.95 8.95 8.95 0.00Public Works, Streets & Roads42.76 41.26 41.74 43.18 43.44 44.94 47.50 49.46 50.46 52.46 53.46 1.00Transportation & Parking58.46 58.46 58.46 58.46 59.80 59.34 66.50 66.00 67.52 68.02 73.46 5.44Fleet Maintenance12.25 12.25 12.25 12.25 12.00 11.00 11.00 12.00 12.00 12.00 12.00 0.00Facility Maintenance21.38 21.38 19.38 17.38 16.92 17.92 17.92 17.92 17.92 17.92 17.92 0.00Capital Projects / Fixed Term1.00 1.00 1.50 1.50 1.00 0.00 0.00 0.00 0.00 0.00 0.000.00Total FTE's288.92 284.62 283.85 283.84 284.73 288.13 300.26 310.40 313.92 319.92 329.77 9.8517September 3, 2019 - Page 22 of 412
2018 2019 2020
Actual % Salary Budget % Salary Budget % Salary
Full-Time Regular Employees
Fee Based
Health Insurance 3,510,281 19.51% 3,936,000 19.83% 4,123,585 18.04%
Group Term Life, Disability & Accidental Death 231,841 1.29% 243,313 1.23% 255,593 1.12%
Wellness Benefit 99,629 0.55% 13,000 0.07% - 0.00%
Lifestyle Account - 137,500 0.69% 275,000 1.20%
Sworn Officer Death and Disability Insurance 117,362 0.65% 133,046 0.67% 123,230 0.54%
Subtotal Fee Based 3,959,113 20.49% 4,462,859 22.49% 4,777,408 20.90%
Payroll Based
Pension Contribution 2,774,179 15.42% 2,975,085 14.99% 3,591,263 15.71%
Medicare 254,059 1.41% 265,763 1.34% 331,414 1.45%
Workers' Compensation Insurance 255,518 1.42% 291,200 1.47% 265,000 1.16%
Unemployment Compensation Insurance 74,129 0.41% 59,500 0.30% 68,568 0.30%
Subtotal Payroll Based 3,357,885 17.38% 3,591,548 18.10% 4,256,245 18.62%
Total Full-Time Benefits 7,316,998 37.87% 8,054,408 40.59% 9,033,653 39.52%
Part-Time and Seasonal Employees
Fee Based
Wellness Benefit 47,793 2.60% 45,000 2.78% 8,500 0.45%
Wellness Benefit - Boards 9,100 0.49% 9,100 0.56% 9,100 0.48%
Mini-Med Program
Health Insurance 464,706 25.24% 514,000 31.73% 526,415 27.89%
Payroll Based
Pension Contribution 28,058 1.52% 24,298 1.50% 28,314 1.50%
Medicare 26,700 1.45% 23,488 1.45% 27,370 1.45%
Workers' Compensation Insurance 26,150 1.42% 20,800 1.28% 20,800 1.10%
Unemployment Compensation Insurance 7,586 0.41% 4,860 0.30% 5,663 0.30%
Subtotal Payroll Based 88,494 4.81% 73,446 4.53% 82,147 4.35%
Total Part-Time and Seasonal Benefits 610,093 33.13% 641,546 39.60% 626,162 33.17%
Total Benefits - All Employees 7,927,091 39.97% 8,695,954 40.51% 9,659,814 39.04%
Town of Vail
Employee Benefits
18
September 3, 2019 - Page 23 of 412
Name of
Departm
Council A
Descripti
and 80%
wide Ren
energy p
use analy
opportun
program
Justificat
areas: wa
educatio
managem
and the m
the town
80% by 2
purchase
the snow
breadth a
resource
creation
behavior
goal. In a
much mo
BUDGET
Fund: RE
FTE Coun
Salary an
Other Co
f Position: E
ment: Enviro
Action Plan G
ion: Develop
by 2050 ene
newable Ene
rograms inc
ysis and prog
nities for ren
s.
tion: The Tow
aste, energy
n and transp
ment of the V
managemen
n is pursuing
2050. Though
es, the town
wmelt carbon
and depth o
s to focus on
of a new Re
r change (ele
addition, the
ore aggressiv
ETT
nt: 1
nd Benefit C
osts (project
Environment
onmental Su
Goal: Sustai
ps and imple
ergy and car
ergy Mitigati
luding “Sma
gram develo
newable ene
wn of Vail’s
y and climate
portation. Th
Vail Nature
nt of the Wild
20% energy
h staff has m
has only rea
n emissions
of the enviro
n town facili
enewable En
ectricity, nat
e new draft E
ve goal in th
ost: $103,31
t budgets, ve
2020 STA
tal Sustainab
ustainability
nability
ements strat
rbon emissio
on Program
art‐Regs” tha
opment. The
ergy, and ma
adopted Env
e, ecosystem
he program
Center cont
dlife and Op
y and carbon
made great s
ached a net
a priority in
nmental pro
ities, commu
ergy Mitigat
ural gas and
Environment
e next 10 ye
13
ehicles, etc)
19
AFFING REQ
bility Coordin
tegies that su
ons goals. Th
(REMP), bu
at apply to w
e position als
anages publi
vironmental
m health, soc
has expande
ract, the imp
pen Space pr
n emissions r
strides in bui
reduction b
the Council’
ogram today
unity efficien
tion Program
d fleet) in ord
tal Sustainab
ears.
: No addition
QUEST
nator II – En
upport the 2
his includes t
ilding code u
workforce ho
so develops
c education
l Sustainabil
cial and econ
ed over the
plementatio
rograms. In t
reductions b
ilding efficie
etween 4‐5%
’s Action Pla
y, there is a n
ncy and buil
m REMP prog
der to achiev
bility Strateg
nal funding
ergy Program
20% by 2020
the develop
upgrades, co
ousing, and i
in‐town and
associated
ity Strategic
nomic sustai
past decade
on of the Op
the energy a
by 2020, 25%
ency and ren
% total ener
an, however
need for add
ding code p
gram (snow
ve the energ
gic Plan upda
is requested
m
0, 25% by 20
ment of a to
ommunity
internal ene
d partnership
with these
c Plan has 6 g
inability, pub
e to include t
en Lands Pla
and climate g
% by 2025 an
ewable
rgy. Address
given the
ditional
rograms, the
melt offset),
gy and clima
ate calls for
d
025,
own‐
rgy
p
goal
blic
the
an,
goal,
nd
ing
e
,
ate
a
September 3, 2019 - Page 24 of 412
20
Staff Recommendation: Staff is recommending the addition of an Environmental Sustainability
Coordinator II for 2020. This position aligns itself with the “Sustainability” Council Action Plan
goal and will help the town develop and implement strategies to support the 2050 energy and
emission goal. This position is currently included in the 2020 Budget draft in the RETT Fund.
September 3, 2019 - Page 25 of 412
Name of
Departm
Council A
Descripti
and inten
platform
emerging
first‐resp
and fire e
Justificat
media, a
departm
with thes
digital m
public sa
a unifyin
and enga
the prem
engage a
are requi
BUDGET
Fund: Ge
FTE Coun
Salary an
Other Co
Staff Rec
Specialist
througho
services t
f Position: D
ment: Comm
Action Plan G
ion: Develop
nded results
s, apps, e‐ne
g methods o
ponder durin
emergency s
tion: The tow
pp, etc.) The
ents, some m
se functions
edia environ
fety emerge
g strategy to
agement acr
mier internat
all members
ired above a
eneral Fund
nt: 1
nd Benefit C
osts (project
commendati
t in order to
out all town
to the comm
Digital Media
munications
Goal: Comm
ps and imple
s for the orga
ewsletters, o
of engaging i
ng crisis com
services.
wn’s invento
ese platform
more succes
due to othe
nment has e
encies, there
o improve re
ross all socia
ional resort
of our comm
and beyond c
ost: $100,7
t budgets, ve
ion: Staff rec
provide a c
department
munity.
2020 STA
a & Commun
munity
ements strat
anization’s o
online calend
ndividuals d
mmunications
ory of digital
ms are being
ssfully than o
er pressing p
volved into
e is a need to
eal‐time mes
l and digital
community
munity.” To
current staff
79
ehicles, etc)
commends f
onsistent dig
ts in addition
21
AFFING REQ
nications Spe
tegies that su
online prese
dars, multi‐m
digitally. Posi
s and incide
platforms h
managed on
others. Staff
priorities ide
a powerful c
o leverage th
ssaging, cade
accounts in
as well as th
effectively d
fing levels an
: No addition
funding the
gital media p
n to providin
QUEST
ecialist
upport the d
nce includin
media outlet
ition also pr
nt response
has grown to
n an ad hoc
f turnover ha
ntified withi
communicat
he town’s di
ence, consis
a manner t
he Town Co
direct this ef
nd responsib
nal expense
Digital Med
presence an
ng essential
desired cont
ng websites,
ts, digital ad
ovides an es
working clo
o nearly 40 s
basis by var
as created la
in job descri
tions tool, es
gital media
stency, brand
hat reflects
uncil’s goal t
ffort, additio
bilities.
s requested
ia and Comm
nd marketing
crisis comm
tent, voice, s
social media
dvertising an
ssential role
osely with po
sites (web, so
ious
ack of contin
iptions. As th
specially dur
platforms u
ding, contin
our vision to
to “inform a
onal resource
at this time
munications
g efforts
munication
style
a
d
as a
olice
ocial
nuity
he
ring
nder
uity
o be
and
es
e.
September 3, 2019 - Page 26 of 412
Name of
Departm
Council A
T
T
T
co
T
sp
T
Alignmen
G
G
G
Descripti
The Fire
inspectio
Inspecto
provided
In FY 201
to be a sh
filled due
and wild
full‐time
Costs wit
2018, thi
general f
f Position: Fi
ment: Fire
Action Plan G
C Goal excel
C Initiative B
C Initiative:
ontinue to p
C Priority: P
pecific areas
C Priority: P
nt with Vail F
Goal I. B – Se
Goal I.C –Wo
Goal I. D – Su
ion:
Inspector po
ons, fire inve
r works und
d and to fill c
19 a .5 FTE F
hared positi
e to the inab
land supervi
position. Th
thin the fire
s offset was
fund, not as
re Inspector
Goal:
llent municip
Be a leader i
Enhance mu
provide an ex
rovide excel
s for improve
rofessional w
Fire and Eme
rvice consist
rkforce Deve
ccession Pla
osition is res
estigation, ev
er the Fire M
ritical gaps i
ire Inspecto
on for a Wild
bility to find
ision. This pr
he Wildland
prevention
s $142,565. H
a cost offset
2020 STA
r
pal services
n developing
unicipal serv
xcellent leve
lent municip
ement
workforce cu
ergency Serv
tent with co
elopment
anning
sponsible for
vent review,
Marshal to e
in the curren
r position w
dland Lead.
a suitable ca
roposal is to
Lead would
program are
Historically t
t to the fire
22
AFFING REQ
g an excepti
vices with a r
el of service
pal core serv
ulture.
vices Strateg
mmunity ne
r plan review
event inspe
nsure that a
nt communit
as approved
The half‐tim
andidate wit
o convert the
remain a se
e partially of
these funds
prevention p
QUEST
ional and pro
review of co
that meets t
vices utilizing
gic Plan
eeds
w, permit ins
ection, and p
a high level o
ty risk reduc
d. The other
me Fire Inspe
th the divers
e .5 FTE Fire
easonal posit
ffset by plan
have been s
program.
ofessional w
mmunity su
the “Vail Sta
g survey inp
spections, lif
public educa
of customer
ction progra
.5 FTE for th
ector positio
se skill sets o
Inspector po
tion (.5 FTE)
n review and
shown as rev
workforce.
urvey input a
andards
put to identif
fe safety
ation. The Fir
service is
m.
his position w
on has not b
of fire preve
osition into
.
permit fees
venue to the
and
fy
re
was
been
ntion
a
s. In
e
September 3, 2019 - Page 27 of 412
23
Justification:
Prior to the recession, the fire prevention division was staffed with four full time positions, this
provided an adequate level of customer service both in terms of plan review, permit
inspections, and commercial occupancy inspections. Currently one person (Fire Marshal)
conducts plan review, special event permitting, and permit related inspections. This is in
addition to other responsibilities such as participation in the DRT, ERC and conducting fire
investigations. Special events create a significant fire prevention workload as they also require
permit review, consultation with promoters and pre‐event inspections. Due to the current
workload, special events and other assembly occupancies (nightclubs, etc.) are rarely inspected
at the time of the event. The 400+ commercial occupancies and the numerous multi‐family
occupancies in the Town have had no life safety inspections from approximately 2008 until
2016. In 2016 an engine company based inspection program was implemented. Although this is
a stop‐gap measure, this program does not have the capacity to inspect all commercial
occupancies within an acceptable timeline (an inspection every 1‐2 years). The licensing of
short term rentals has created additional demands on the position. These demands include
responding to complaints and consulting with owners of short term rentals who request
assistance in understanding the life safety requirements for short term rentals. It is anticipated
that the workload for the fire prevention division will continue to grow in 2020 and beyond.
Lack of depth in the Fire Prevention Division continues to be a weak spot in overall performance
for the fire department. In the biennial community survey, fire prevention services are
consistently the lowest rated fire department service. When the Fire Marshal is absent due to
vacation, sick leave, or required continuing education, there is a critical service delivery gap,
which often results in complaints from contractors and property owners.
BUDGET
Fund: General Fund
FTE Count: 0.5 (add to existing 0.5 FTE for one full time position)
Salary and Benefit Cost: $49,919 (total cost of this position is $89,838, however 0.5 FTE was
added for this position in 2018.
Other Costs (project budgets, vehicles, etc.): Staff will evaluate the need for an additional
vehicle during the first year. The current plan is to use existing FD staff vehicles. No additional
costs are anticipated in year one. In subsequent years, this position will have costs associated
with professional development of approximately $2,000 per year and uniform costs of $500 per
year.
Staff Recommendation: Staff recommends funding this position to provide service for the
higher volume needed in the community and to aid in succession planning for the current Fire
Inspector.
September 3, 2019 - Page 28 of 412
Name of
Departm
Council A
Exper
•
•
Susta
•
Descripti
The HR/R
organizat
managem
ADA audit
stalled or
Justificat
Most dep
recruitme
50% over
than 100
number o
enrollmen
managem
important
communi
been well
employee
on change
BUDGET
Fund: G
FTE Coun
f Position:
ment: Huma
Action Plan G
rience
Excellent
Be a leade
ainability
Develop p
engagem
ion:
Risk team has
ion including
ment program
t and action p
minimized by
tion:
artment func
ent/retention
the last 2‐3 y
new hires/re
of background
nts, etc. The H
ment positions
t work. The re
cation, emplo
l received and
e rights, empl
es to remain a
General Fund
nt: 0.5 FTE
Recruiting
an Resources
Goal:
municipal se
er in excepti
practices to b
ent
s many initiati
: paperless fo
s, onboarding
plans, reward
y the lack of s
ctions have ex
. Some very
years (44 in 20
‐hires plus ab
d checks, refe
HR team has c
s over the las
ecent organiz
oyee events &
d we have mo
oyer obligatio
a priority.
d
2020 STA
g Coordinato
s/Risk Mana
ervices
ional and pro
bolster empl
ives planned
orms processe
g/orientation
ds program re
staff resource
xpanded over
notable item
015, 47 in 20
bout 30 intern
erence calls, n
conducted m
t several year
zational initia
& engagemen
ore initiatives
ons, and bene
24
AFFING REQ
or (part‐time
gement
ofessional w
loyee retent
to enhance a
es, employee
n improvemen
efresh, and m
es available to
r the last few
s include: The
16, 55 in 201
nal promotion
new hire orien
ost of the ref
rs as the hirin
tives related
nt, compensat
s ahead. The c
efits, requires
QUEST
e)
workforce
tion, product
and improve t
developmen
nts, moderniz
uch more. Th
o focus on th
years, and m
e number of
7, and now 6
ns for 2018; t
ntations, data
ference check
ng teams wer
to the Great
tion review, i
constantly ch
s monitoring
tivity, and ov
the services w
nt and perform
zing our emp
hese initiative
em.
most markedly
posted positi
68 in 2018) re
this increase a
a entry for ne
ks for season
re struggling t
Place to Wor
inclusion initi
hanging legisla
the complian
verall
with the
mance
loyment polic
es have been
y in
ons has incre
sulting in mo
also impacts
ew hires, bene
al, entry‐leve
to complete t
rk team (impr
iatives, etc.) h
ation related
nce and educa
cies,
eased
ore
efit
el, and
this
roved
have
to
ation
September 3, 2019 - Page 29 of 412
25
Salary and Benefit Cost: $41,924
Other Costs (project budgets, vehicles, ect): Nothing expected
Staff Recommendation: Staff recommends funding this position for 2020 to help address
increased recruiting and retention needs. This position is currently being request has part‐time
0.5 FTE however staff is re‐evaluating town‐wide human resources needs and concerns to
determine if an full time 1.0 FTE is needed.
September 3, 2019 - Page 30 of 412
Name of
Departm
Council A
Descripti
the Trans
position
Justificat
ability to
the morn
buses to
electric d
deliverin
An exper
The least
division e
the barn
effects o
BUDGET
Fund: Ge
FTE Coun
Salary an
Other Co
Staff Rec
recomme
fleet to e
f Position: U
ment: Public W
Action Plan G
ion: This pos
sit division h
would provi
tion: Having
provide reli
ning shifts is
electric bus
draw down.
g the service
rienced drive
t costly exch
eliminated 9
. The second
n shift per d
eneral
nt: 1
nd Benefit C
osts (project
commendati
ends evaluat
electric.
n assigned B
Works Trans
Goal: Experi
sition would
has one shift
de 7 day cov
a Full time d
iable bus ser
critical to th
es can requi
Ensuring the
e our guests
er available f
ange of bus
90,000 miles
d most effici
day verses al
ost: $62,60
t budgets, ve
ion: Staff do
ting the nee
2020 STA
Bus Driver(B
sportation
ence, Sustai
d be a full tim
t un assigned
verage.
driver with u
rvice 7 days
he success o
ire buses to
e bus depart
expect.
for last minu
es is on rout
of dead hea
ent way is h
l shifts.
08
ehicles, etc)
oes not recom
d along with
26
AFFING REQ
us Washer)
inability
me driver po
d. This provid
un assigned
a week year
f the transp
exchanged m
tment is run
ute schedule
te and elimin
ad service in
aving a dedi
:
mmend fund
h the operat
QUEST
sition with n
des 4 day co
shift provide
r round. The
ortation exp
more freque
ning at full c
e disruptions
nate dead h
n the 90’s by
icated excha
ding this pos
tional impact
no assigned
overage. Add
es the bus d
e availability
perience. Th
ently regard
capacity is cr
s allows for
ead miles. T
not exchan
ange progra
sition at this
ts of conver
shift. Curren
ding a secon
epartment t
of busses fo
e conversion
ing charged
ritical to
less overtim
The transit
ging each bu
m which onl
s time, howe
ting the bus
ntly
nd
the
or
n of
and
me.
us at
ly
ever
s
September 3, 2019 - Page 31 of 412
Name of
Departm
Council A
Descripti
program
experien
exponen
mobility.
visit. The
improves
transport
and susta
Keeping
measure
Enhancin
informat
identified
Integrati
industry
relative s
Justificat
research
initiative
through
reality. T
pace with
funding o
place and
f Position: M
ment: Public
Action Plan G
ion: An initia
for the Tow
ce to town r
tially as the
Communiti
e change in e
s the impact
tation field f
ainability em
accurate and
s and provid
ng the user e
ion so consu
d improvem
ng systems w
is heading. E
short timefra
tion: There
, make cont
s and then t
on going op
he end resu
h the quickly
opportunity
d implement
Mobility Plan
Works and T
Goal: Experi
al two year T
wn of Vail. Tr
residents, gu
user experie
es which em
enhancing th
t of the trans
for many yea
mbracing and
d up to date
de guidance
experience, i
umers are ab
ents is the g
while staying
Ensuring tha
ames to stay
are a multit
acts and wo
to successful
erations. Th
lt is Vail’s us
y changing e
as they beco
table results
2020 STA
ner
Transportati
ience, Sustai
Term Mobili
ansit and pa
uests and em
ence and sig
mbrace all fa
he ability to
sportation sy
ars in order
d providing r
e statistics an
in decision m
in first and la
ble to make
guest experie
g current an
at Vail is able
y on top of t
ude of aven
rk through l
lly implemen
is position p
ser experien
environment
ome availab
s in being in
27
AFFING REQ
ion
inability, Inn
ty Planner to
arking have b
mployees. Th
gnificance of
cets of mob
move about
ystem on th
to continue
resources fo
nd data base
making is cri
ast mile initi
informed de
ence.
nd looking lo
e to make th
he market.
ues where r
ogistics of m
nt and conti
provides the
ces concern
t. The ability
ble and not b
the best pos
QUEST
novation and
o be used to
been mainst
he Transport
f the sustain
ility are the
t without the
e environme
to stay atop
or a mobility
es to log tren
itical to a su
iatives, accu
ecisions, as w
onger term to
he necessary
resources are
many varies i
nue to main
resources d
ning mobility
y for the Tow
be reactive. H
ssible light o
d Technology
o develop an
tays to the o
tation arena
ability merg
most desira
e use of a ca
ent. Vail was
p the field in
planner is t
nds provide
ccessful mo
urate and rea
well as addr
o where the
y leaps smoo
e needed to
integrations
ntain the com
dedicated to
y are enhanc
wn of Vail to
Have our mo
on funding re
y communit
n overall mo
overall
a is expandin
ge in enhanc
able to live a
ar greatly
s a leader in
n both mobil
he next step
performanc
bility progra
al time
essing areas
e transportat
othly and in a
o perform
of mobility
mponents
making acti
ced and keep
seek out ev
obility plan i
equests.
ty
bility
ng
ed
nd
the
ity
p.
ce
am.
s of
tion
a
ions
ping
very
n
September 3, 2019 - Page 32 of 412
28
ECO, RFTA and Summit Stage all have full time planners. The City of Aspen and City of Boulder
have multiple people working specifically on Mobility initiatives within there Transportation
Departments. Avon has a Mobility Director.
Mobility is one focus area of the sustainability plan and sustainable destination designation in
which little progress is being made.
BUDGET
Fund: General
FTE Count: 1 FTE (Fixed 2 Year Term)
Salary and Benefit Cost: $84,000
Other Costs (project budgets, vehicles, etc.): Misc. operating costs as well as Professional
development and travel to verify different real life working examples would be in the range for
all of $ 3,500/ year
Staff Recommendation: Staff recommends taking additional time to evaluate the job
description for this position, along with an overall review of succession plans and organizational
structure.
September 3, 2019 - Page 33 of 412
Name of
Departm
Council A
Descripti
Justificat
with grea
enough t
coverage
keep the
BUDGET
Fund: Ge
FTE Coun
Salary an
Other Co
Staff Rec
(0.5 FTE)
recomme
f Position: Se
ment: Public W
Action Plan G
ion: Season
tion: The ful
ater coverag
time to allow
e is not there
Villages cle
eneral
nt: 0.5 seas
nd Benefit C
osts (project
commendati
worker to a
end funding
easonal Mai
Works and T
Goal: Experi
al Maintena
l time Maint
ge on weeke
w vacations f
e to meet th
an and meet
ost: $24,337
t budgets, ve
ion: The 20
alleviate sche
this position
2020 STA
ntenance W
Transportati
ience Econo
ance Worker
tenance wor
nds during t
for these wo
e demand re
t the deman
7
ehicles, ect)
19 budget a
eduling issue
n in 2020 an
29
AFFING REQ
Worker (Summ
on
mic Develop
r to the Sum
rkers’ sched
the summer
orkers during
equired to p
nds of the sp
: N/A
pproved an
es as listed a
nd that staffi
QUEST
mer)
pment
mer Schedu
ule is split to
and fall for
g the summe
provide the l
pecial events
increase of
above theref
ing levels be
ule
o provide 7 d
special even
er is problem
evel of servi
s.
one part‐tim
fore staff do
e reviewed n
day coverag
nts. Finding
matic as the
ice needed t
me maintena
oes not
next year.
e
shift
to
ance
September 3, 2019 - Page 34 of 412
Name of
Departm
Council A
Descripti
The Com
library’s
mutually
position
outreach
Service D
Justificat
The libra
library co
libraries
primary j
well as th
marketin
Commun
staff mem
commun
BUDGET
Fund: Ge
FTE Coun
Salary an
Other Co
Staff Rec
$6,500 o
towards
for this p
part of th
f Position: Li
ment: Library
Action Plan G
ion:
munity Rela
public relati
y beneficial r
would be re
h and market
Desk.
tion:
ry is a prime
ommunity. A
across the n
job responsi
he high stan
ng and comm
nications dep
mber with a
ication, mar
eneral
nt: 1
nd Benefit C
osts (project
commendati
f additional
the library’s
position can
he 2020 bud
brary Assoc
y
Goal: Comm
ations specia
ons campaig
relationship w
esponsible fo
ting for the l
e amenity of
As such, we
nation. Libra
bilities in a m
dards of pub
munity relati
partment an
primary res
rketing and o
ost: $55,550
t budgets, ve
ion: Staff do
seasonal sta
s campaigns
be met with
dget.
2020 STA
ciate II – Com
munity
alist would d
gns and mar
with patron
or coordinati
library as we
f the Town o
are required
ary staff is c
manner that
blic libraries
ons efforts.
nd appreciate
ponsibility t
outreach.
0
ehicles, etc.)
oes not recom
affing time (
and market
h a town‐wid
30
AFFING REQ
mmunity Re
evelop, orga
rketing effor
s and the co
ion and imp
ell as workin
of Vail and a
d to adhere
urrently util
t upholds th
. The library
Although w
e its support
o manage a
): None
mmend fund
using curren
ing efforts. I
de Digital Co
QUEST
lations
anize, imple
rts, while est
ommunities i
lementation
ng dedicated
valued mem
to a variety
ized to maxi
e Town’s ex
y currently h
we work with
t, our immed
nd coordina
ding this pos
nt staff) has
In addition,
ntent Coord
ment, and a
tablishing an
in which we
n of all comm
d hours at th
mber of Colo
of standard
imum capac
xpectations o
has no coord
h the Town’s
diate need i
ate the librar
sition for 20
been includ
staff believe
dinator being
analyze the
nd maintaini
work. This
munication,
e library’s
orado’s publi
s, as do all p
city to fulfill t
of excellence
dination in o
s
s for a dedic
ry’s
20. Howeve
ed to be use
es that the n
g proposed a
ng a
ic
public
their
e, as
ur
cated
er,
ed
needs
as
September 3, 2019 - Page 35 of 412
31
EXPENDITURES – ALL FUNDS $85.3 MILLION
The town’s major expenditures have been projected conservatively, in accordance with budget
guidelines, based on historical trends and any additional information known at this time.
The town’s expenditure budget for 2020 is $85.3 million excluding inter-fund transfers and
charges. This is a 19.3% decrease from the 2019 amended budget, mainly due to a decrease in
capital projects spending. 2019 included large capital projects such as the completion of the
Red Sandstone parking garage ($2.6M), replacement of Bridge Road bridge ($2.3M),
construction of a secondary data center at the West Vail fire station ($2.3M), and re-stabilization
of the Dowd Junction rec path ($2.2M).
Sixty percent ($50.9 million) of the expenditures are to provide municipal services, or all town
operations. Municipal operations are considered the “core services” of the town. Forty percent
($34.4 million) is proposed to fund capital improvements. Please see the Capital Plan Tab for
the proposed budgets for these funds.
The town currently has no debt.
Municipal
Services
59.7%
Capital
Improvements
40.3%
Debt Service
0.0%
Where the Money Goes
2020 Budgeted Expenditures $85.3M
September 3, 2019 - Page 36 of 412
32
The $50.9 million of spending on municipal services (operations only) proposed for 2020 can
be broken into departmental categories:
Public safety totals 27%
11% for the Vail Police Department
5% for Vail Public Safety Communications
11% for Fire prevention and suppression.
Transportation and parking is 15%, which includes the free bus system and free and
paid parking in the parking structures and at the Ford Park softball and soccer fields.
Public Works and Streets account for 11% of spending. This includes daily repairs and
maintenance of the town’s infrastructure and support of special events, but not new
capital or items that extend the life of existing capital.
Facility and fleet maintenance at 10% includes daily repairs and maintenance of town-
owned buildings and equipment and operation of the Donovan Pavilion, Lionshead
Welcome Center and Grand View, but again not new capital or items that extend the life
of existing capital.
Police
11%
Public Safety
Communications
5%
Fire
11%
Town Officials
3%
Administrative
Services & Risk
Management
10%Community
Development
5%
Environmental
2%
Housing
1%
Library
2%
Contributions,
Marketing, &
Special Events
8%
Public Works &
Streets
11%
Parks & AIPP
4%Transportation &
Parking
15%Facilities & Fleet
Maintenance
10%
Employee
Housing EHOP
Program
2%
Where the Money Goes
Municipal Services by Area
September 3, 2019 - Page 37 of 412
33
Another way to look at municipal services is to look at expenditures by category. The major
categories within municipal services are Salaries; Benefits; Contributions, Marketing and
Special Events; and Operating, Maintenance and Contracts (All other Operating Expenses).
As a service organization, human capital is town’s most valuable asset. For that reason salaries
and benefits typically represent nearly two-thirds of the total operating budget. For 2020, the
town’s personnel expenditures make up 62%, or $23.1M.
Salaries, which represent 45% the total expenditures, include full-time, part-time and seasonal
salaries, overtime, bonuses, and special pay categories. The remaining 17% is the cost of
benefits for town employees. Benefit costs include: health insurance, disability coverage,
worker’s compensation, pension, life insurance, unemployment, Medicare and the wellness
“Lifestyle Account”. Please see Personnel Tab for more information on headcount, salaries,
benefits, and the town’s Total Rewards program.
Contributions, Marketing, and Special Events make up the remaining 12% of municipal services,
or $2.8M in 2020. Contributions, Marketing, and Special Events include the funding provided by
the town to local non-profit and marketing organizations as well as the Commission on Special
Events. This category does not include $3.5 million in summer marketing expenditures of the
Vail Local Marketing District, which are reported separately. The majority of this expense
represents a transfer to the Marketing Fund for Commission on Special Events funding and
Council Contributions for Signature and Destination events as well as the Services category of
contributions.
Across all funds, department operating expenses total $13.9M or 26% of municipal services.
Included in the category of operating, maintenance and contracts are: utilities; property and
liability insurance premiums; fuel and parts for vehicles; other professional fees; repairs and
maintenance for facilities and equipment; office and general operating supplies; and operating
Salaries
45%
Benefits
17%Contributions,
Marketing,
Special Events
12%
All Other
Operating
Expenses
26%
Where the Money Goes
Municipal Services by Category
September 3, 2019 - Page 38 of 412
34
leases and rentals. Listed below are significant changes to the town’s General Fund operating
budget.
GENERAL FUND $43.5 MILLION
The General Fund accounts for the majority of operations, with 2020 proposed expenditures
totaling $43.5 million. This is an increase of 3.2% from 2019 amended budget and a 13.4%
increase from 2018 actuals. The town had savings of $2.9 million in expenditures during 2018 of
which was due to staffing vacancies ($1.4M), delay of planning projects ($407.0K), and general
operating expenditures such as supplies, cinder, and professional fees ($1.0M).
Departmental spending of $8.1 million (also labeled as “All Other Operating” in the General
Fund statement on page 36) is a 1.9% decrease from the 2019 amended budget. The following
items represent significant changes or new requests from the prior year spending as they relate
to Council Action Plan:
Community
$20,000 to perform housing site feasibility on available town land.
$30,000 to perform a housing demand trends and needs analysis to aid in developing
strategies in achieving the town’s adopted housing goal. This be done in conjunction
with building a housing database to track all deed-restricted units with in the town ($40K
has been included in the Capital Projects Fund for the database).
$50,000 to update Inclusionary Zoning and Commercial Linkage policies.
$25,000 for a Communications plan and Public engagement effort for the Housing
Authority.
$10,000 for the Youth Recognition Program; this is an increase of $8K from the prior
year.
Bi-annual Community Survey $35,000
Experience
$73,000 for a new town-wide Guest Services initiative with Vail Resorts combined with a
customer service training and employee engagement program.
$30,000 used to expand guest surveys from summer only to year round. Summer
surveys are funded by the Vail Local Marketing District.
Continued added summer services such as parking hosts and increased bus service
during events.
Economy
$250,000 for general economic studies regarding the Civic Center Area once the master
plan is approved. A $1.0M placeholder was included in the Capital Projects Fund as
well for feasibility studies and the next phase of design and planning for specific projects
should Council continue with an implementation of the master plan.
$2.8 million investment in special events (please see below for more details)
Sustainability
$300,000 placeholder to develop the Vail Visioning Plan, an update to “Vail 2020” vision
document.
Additional sustainability operating expenses and programs for 2020 are included in the
Real Estate Transfer Tax Fund.
September 3, 2019 - Page 39 of 412
35
Transfer to Marketing Fund & Special Events line item in the General Fund budget transfers
funds to the Marketing fund ($2.5 million proposed in 2020). This transfer, along with business
license revenue ($325K is projected for 2020) funds special events for a total of $2.8 million.
Event funding includes $998.0K for Signature Events, $600.0K for Destination Events, $893.6K
for the Commission on Special Events, and $154.5K for Education and Enrichment Events. Staff
has also included $155,000 for a second annual Thanksgiving themed event to boost early
season. This event will expand into tree lighting and other holiday festivities.
At this time, the General Fund does not include Council Contribution requests for the following:
$140,000 request from the Vail Valley Foundation for the Mountain Games to be
designated a Signature Event and funded at that level. In prior year this event has been
funded by the Commission on Special Events ($75,000 for 2019).
An additional $250,000 request from Highline for a total of $550,000 for the Spring
Back to Vail event. This is currently included at the prior year funding level of $300,000.
Should Council decide to fund these events, they will be funded from reserves.
Please see the Contributions section for details on 2020 proposed event funding and Council
Contribution staff recommendations.
This General Fund 2020 budget proposal results in an ending fund balance of $32.5
million or 75% of annual revenues.
September 3, 2019 - Page 40 of 412
2018 2019 2019 2019 2020 2020
Actual Original Amended Forecast Proposed Proposed
3.3%2% 0%
Revenue
Local Taxes:27,886,113$ 27,080,000$ 27,080,000$ 27,964,400$ 28,524,000$ 27,080,000$
Sales Tax Split b/t Gen'l Fund & Capital Fund 57/43 62/38 62/38 62/38 62/38 62/38
Sales Tax 16,149,000 16,790,000 16,790,000 16,790,000 17,685,000 16,790,000
Property and Ownership 5,313,730 5,300,000 5,300,000 5,300,000 5,500,000 5,500,000
Ski Lift Tax 5,103,480 5,025,000 5,025,000 5,200,000 5,300,000 5,300,000
Franchise Fees, Penalties, and Other Taxes 1,158,678 1,142,925 1,142,925 1,142,925 1,171,700 1,171,700
Licenses & Permits 3,201,300 2,343,328 2,343,328 2,797,227 2,400,000 2,400,000
Intergovernmental Revenue 2,650,967 1,977,104 2,002,538 2,026,538 2,075,088 2,075,088
Transportation Centers 6,416,013 5,426,000 5,426,000 6,367,426 6,360,000 6,360,000
Charges for Services 1,091,119 1,016,123 1,016,123 1,016,123 1,015,918 1,015,918
Fines & Forfeitures 210,495 245,563 245,563 245,563 250,476 250,476
Earnings on Investments 434,854 200,000 200,000 500,000 500,000 500,000
Rental Revenue 1,028,571 1,092,352 1,102,852 1,102,852 1,093,178 1,093,178
Miscellaneous and Project Reimbursements 220,849 254,000 260,900 260,900 251,000 251,000
Total Revenue 42,979,056 40,812,395 40,855,229 42,749,554 43,602,360 42,707,360
Expenditures
Salaries 18,163,387 19,319,540 19,412,222 19,412,222 20,399,182 20,399,182
Benefits 6,666,873 7,408,946 7,430,029 7,230,029 7,338,229 7,338,229
Subtotal Compensation and Benefits 24,830,260 26,728,486 26,842,251 26,642,251 27,737,411 27,737,411
Contributions and Welcome Centers 262,868 285,695 305,695 305,695 289,626 289,626
All Other Operating Expenses 7,403,690 8,122,932 8,290,222 8,290,222 8,134,158 8,134,158
Heavy Equipment Operating Charges 2,311,680 2,497,629 2,497,629 2,497,629 2,530,419 2,530,419
Heavy Equipment Replacement Charges 692,751 755,279 755,279 755,279 845,122 845,122
Dispatch Services 659,608 669,590 669,590 669,590 661,194 661,194
Total Expenditures 36,160,857 39,059,611 39,360,666 39,160,666 40,197,930 40,197,930
Transfer to Marketing & Special Events Fund (2,186,120) (2,357,788) (2,407,788) (2,407,788) (2,476,211) (2,476,211)
Revenue Over (Under) Expenditures 4,632,079 (605,004) (913,225) 1,181,100 928,220 33,220
Planning Projects
Vail 2030 - - - - (300,000) (300,000)
Civic Area/Dobson Master Plan (67,588) (125,000) (125,000) (125,000) (250,000) (250,000)
West Vail Master Plan - (325,000) (325,000) (325,000) (325,000) (325,000)
Total Expenditures 38,414,565 41,867,399 42,218,454 42,018,454 43,549,141 43,549,141
Surplus (Deficit) Net of Transfers & New Programs 4,564,491 (1,055,004) (1,363,225) 731,100 53,220 (841,781)
Beginning Fund Balance 29,289,331 28,813,182 33,853,822 33,853,822 34,584,922 34,584,922
Ending Fund Balance 33,853,822$ 27,758,178$ 32,490,597$ 34,584,922$ 34,638,142$ 33,743,142$
As % of Annual Revenues 79% 68% 80% 81% 79% 79%
EHOP balance included in ending fund balance - not spendable 890,000$ 890,000$ 890,000$ 890,000$ 890,000$ 890,000$
TOWN OF VAIL 2020 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
36
September 3, 2019 - Page 41 of 412
37
CONTRIBUTIONS AND SPECIAL EVENTS $2.8 MILLION
Special Event funding is facilitated through both the Commission on Special Events (CSE), a
Council-appointed board, as well as directly by Town Council’s “Council Contributions” for larger
“Destination and Signature Events”. Funding is provided mainly by the General Fund, with a
transfer to the Marketing Fund for centralized reporting. Business License revenue ($325,000
projected for 2020) is also used to fund events. Please see page xx for the Marketing Fund
statement.
Proposed 2020 budget includes the following:
Recommended Comments
Commission on Special Events $893,648 Flat with 2019 budget
Education & Enrichment Events $154,530 2% increase with budget
Fireworks $52,015 Flat with 2019 budget
Signature Events $946,018 2% increase with budget
Destination Events $600,000 Flat with 2019 budget
Several events requested increased funding. The 2020 proposed budget currently includes
staff recommendations (please see pages 38-47 for a summary of contribution requests and
recommendations). Below are the items currently not included:
Mountain Games $140,000 funding request as a Signature Event. (Currently funded by
CSE at $75,000)
Spring Back to Vail request for an increase in funding of $250,000 (from $300,000 to
$550,000)
Burton US Open request for an increase in funding of $25,000 (from $490,000 to
$515,000)
Vail Jazz Foundation request for an increase in funding of $125,100 (from $74,902 to
$200,000)
Council Contributions also includes funding for programming of various non-profit organizations
within a “Services” category, with $411.7K proposed in the 2020 budget. This includes High
Five Access Media’s share of cable franchise fees ($112K); Eagle Air Alliance $75K; Betty Ford
Alpine Gardens ($71.1K); Eagle Valley Childcare ($53K), Colorado Snowsports Museum
($45.5K); Eagle River Watershed ($40K) and Friends of Mountain Rescue ($10K).
During 2019, Council reviewed contribution funding policies. As a result, all applicants are
required to submit an application annually. In additional, council contributions will no longer
support annual operating requests. Requests will be considered for program funding.
All requests were considered based on how the contribution or event fits into the Council Action
plan and the overall Council Goals listed below:
Improve economic vitality
Grow a balanced community
Improve the quality of the experience
Develop future leadership
September 3, 2019 - Page 42 of 412
38
2020 Council Contribution Request Spreadsheet
Staff
TOWN OF VAIL FUNDING REQUEST Cash RecommendedCash Fund
SIGNATURE EVENTS (VAILBRAND)
A Bravo! Colorado -
New York Philharmonic 90,193 - 93,000 91,997 MF
Philadelphia Orchestra 90,193 - 93,000 91,997 MF
Vienna- Berlin 78,275 -
Orchestra of Europe - - 80,000 79,841 MF
Commissioning Project (New Works Project)30,000 - 50,000 30,600 MF
Donovan Chamber Music Series (Uncorked) Donovan for 6 days 39,570 Donovan for 9 days ($62,955) 62,955
Silver Oak & Twomey Series Donovan for 3 days 19,785
B National Repertory Orchestra 1,000 - 4,500 2,500 MF
C Vail Jazz Festival 74,902 4 full day rentals of Donavan, 4 full day rentals of the
Grand View 39,570 200,000 76,400 MF 2 full day rentals of Donovan Pavillion, 2 days use of the Grandview room, 30
day parking passes in the Vail Village parking strcture; 30 day parking passes
in Lionshead parking structure
17,490
D Vail Valley Foundation
Vail International Dance Festival 53,562 - 69,500 54,633 MF Bus/Shuttle drivers to assist with in-town transportation
Hot Summer Nights 27,500 $2,800 in police support (7 events x $400 each) 2,800 35,000 28,050 MF $2,800 in PD support
Whistle Pig -
determined by the ERC 2,800
Summer Mountain Games - 55,000 140,000 - MF 40,000 for public works,power/water, sandbags, fire, ect..
E Burton US Open 490,000 - 27,600 515,000 490,000 MF
F Fireworks Funding 52,015 - 52,015 52,015 MF
TOTALSIGNATURE EVENTS 987,640 187,125 1,332,015 998,033 80,445
DESTINATION EVENTS
G Spring Back 300,000 - 550,000 300,000 MF
H Snow Days 300,000 - 300,000 300,000 MF
TOTAL DESTINATION EVENTS 600,000 - 850,000 600,000 -
SERVICES
I Colorado Snowsports Museum: In-Kind Waived rent ($130,050) plus 2 blue and 1 sliver
parking pass per lease terms 134,550 Waived rent $132,651; 2 blue parking pass, 1 silver parking pass per lease
terms 137,151
Colorado Snowsports Museum programming 44,566 45,903 45,457 GF
Colorado Snowsports Museum Capital - 20,000 - CPF
J Betty Ford Alpine Garden: Operating 69,700
One blue parking space ($1,250) to be used by the
director, 2 designated parking spots in Ford Park
($400)
1,650 75,000 71,094 RETT 2 designated parking spots at Ford parking, 1 blue parking pass for the director 1,250
Betty Ford Alpine Garden: Capital Request 19,000 - -
K Eagle River Watershed Council 42,000 Use of Donovan Pavilion (1 day for Waterwise Wednesday event)3,000 40,000 40,000 RETT
L EGE Air Alliance 75,000 75,000 75,000 GF
M High Five Access Media (TV5)112,000 - 112,000 112,000 GF
N Eagle Valley Childcare 52,015 - 55,000 53,055 GF
O Eagle Valley Land Trust - - 7,500 - GF
P Children's Garden of Learning 32,500 Snow plow services 5,000 17,993 - Capital $5K Snow Plow Services 5,000 Q Vail Mountain Bike Association 5,000 - 7,500 5,100 RETT 6 hour rental of Donovan Pavillion
R Friends of Mountain Rescue 16,000 Radios (to be purchased with PD radios in 2018)20,000 10,000 10,000 GF
Red Sandstone Elementary 15,000 - - -
S Treetop Child Advocacy Center - - 5,000 - GF
TOTAL SERVICES 482,781 164,200 465,896 411,707 143,401
IN KIND
T
Vail Junior Hockey - Nov 2016 Tournament/January
2017 Tournament -
8 days usage of Dobson unless more are available, 1
day usage of Donovan (not including set-up fees)
$22,240
22,240 11 days use of Dobson ($30,580)22,240
2019
2019 Council -Approved 2020 Requests
In-Kind In-Kind Cash Request In-Kind Request In-Kind
Recommended
September 3, 2019 - Page 43 of 412
39
U Ski and Snowboard Club Vail - 4 days usage of Dobson $2,780 per day 11,120 4 days usage of Dobson $2,780 per day 11,120
V Skating Club of Vail (July 13-17 & Dec 21-24, 26,27) - 8 days usage of Dobson unless there is enough available days ($22,240) 22,240 2,500 GF 11 days use of Dobson ($30,580) 22,240
W Small Champions of Colorado - 54 single day parking vouchers ($1,350) 1,620 60 single day parking vouvhers; 9 days use of Welcome Center 1,620
X Special Olympics (Sundays Jan , Feb, Mar '18)- 46 parking coupons for Sundays from 1/4 thru 4/12
not incl. Pres Wkd ($1,380) 1,380 60 parking coupons ($1,800)1,380
Y Foresight Ski Guides - 2 Blue passes ($2,500) 2,500 2 blue parking passes and 2 pink parking passes 2,500
Z SOS Outreach - 25 single day parking passes $750 750 25 single day parking vouchers 750 AA Round Up River Ranch - 50 day parking vouchers 1,500 50 day parking vouchers 1,500
TOTAL IN KIND 0 63,350 2,500 0 63,350
GRAND TOTAL: COUNCIL CONTRIBUTIONS 2,070,421 414,675 2,650,411.00 2,009,739.12 287,196
September 3, 2019 - Page 44 of 412
40
2020 Council Contributions: Staff Recommendations
SIGNATURE (VAIL BRAND EVENTS)
Signature Events represent events and programs that have been built by solid organizations
over a period of time and enjoy national and international recognition for excellence. These
events represent the Vail brand at the highest level and the loss of any one of them would have
a negative effect. The customer base includes a significant portion of destination guests and
economic impact to the town is profound.
A. Bravo! Vail
CASH REQUEST: $316,000 ($288,661 or 9.5% increase from prior year)
IN-KIND REQUEST: Ten days use of Donovan Pavilion (valued at $69,950)
BACKGROUND INFORMATION:
Bravo! Vail is requesting a total cash contribution $316,000, an increase from prior year funding of
$27,339 (9.5%). The request includes $186,000 for current concert programs including the New
York Philharmonic ($93,000), the Philadelphia Orchestra ($93,000), and the New Works Project
($50,000). New program requests include the debut of a concert residency of the Orchestra of
Europe ($80,000). This will be replacing Academy of St. Martin in the fields for 2019. Bravo! is also
requesting in-kind use of Donovan Pavilion for a total of ten days.
STAFF RECOMMENDATION: Staff recommends a contribution of $294,434, a 2% increase over
prior year. This includes $91,997 of funding to both the New York Philharmonic and the
Philadelphia Orchestra, $79,841 for the Orchestra of Europe, and $30,600 for the new works
commissioning project.
Staff also recommends an in-kind contribution of nine days at Donovan Pavilion valued at up to
$62,955. This includes the use of up to six days of Donovan for the Donovan Chamber Music
Series and up to three days use of Donovan for the “Uncorked” Series.
B. Bravo! Family Concert (National Repertory Orchestra)
CASH REQUEST: $4,500 ($3,500 increase from prior year)
BACKGROUND INFORMATION: Each summer season the Orchestra puts on a free family concert
at Ford Amphitheater in collaboration with Bravo! Vail. The Orchestra is requesting $4,500 to offset
event costs of marketing, instruments and equipment transportation, music and truck rental, and
rehearsal costs.
STAFF RECOMMENDATION: This event has been funded at $1,000 since 2012. Staff
recommends funding at $2,500, to cover increased event costs.
C. Vail Jazz
CASH REQUEST: $200,000 ($125,098 or 167% increase from prior year)
September 3, 2019 - Page 45 of 412
41
INKIND REQUEST: Two full day rentals of Donovan Pavilion ($13,990), two full days rentals of the
Grandview room ($1,700), 60 one day parking passes to be used in the Vail Village and Lionshead
parking structures ($1,800).
BACKGROUND INFORMATION: Vail Jazz is requesting a total cash contribution of $200,000, an
increase from prior year of $125,098 (167%). The increase in funding is requested to support three
26th anniversary special events which includes a mini Vail Jazz party in the spring to celebrate
workshop alumni, additional fall (September) programing called the “Master class” capturing alumni
artists passing through Vail (on tour), and a holiday sing along to engage the Vail winter audience.
The incremental request of $125K will cover 1/5th of the cost to fund the three special events listed
above.
STAFF RECOMMENDATION: Staff recommends a contribution of $76,400, a 2% increase over
prior year. Staff also recommends an in-kind contribution of 2 full day rentals of Donovan and 2 full
day rentals at the Grandview room valued at $15,690. Staff does not recommend funding 60 one
day parking vouchers at the parking structures.
D. Vail Valley Foundation (VVF)
CASH REQUESTS:
MOUNTAIN GAMES (MG): $140,000 (previously funded by the CSE); $44K of in-kind
services
VAIL DANCE: $69,500, 23% increase from prior year
HOT SUMMER NIGHTS: $35,000 cash contribution, 27% increase from prior year; $2,800
of in-kind services
BACKGROUND INFORMATION:
D1. Vail International Dance Festival: The VVF is requesting $69,500, a $15,938, or 30% increase
from prior year. The increased request is to assist with the annual costs to run the program.
$69,500 will cover 2.5% of expenses for this program.
D2. Hot Summer Nights: The VVF is requesting a cash contribution of $35,000. This is a $7,500 or
27.5% in funding from prior year. In addition, $2,800 of in-kind PD support is requested. The cash
request will be used to market the free Hot Summer night’s summer music concert series.
D3. Mountain Games (MG): The VVF is requesting that the MG be designated a Signature Event to
be funded by Council Contributions. Previously the MG was funded by the commission on special
events ($75,000 for 2019). The MG has sustained steady growth over the past 18 years and has
attracted 80,000 plus attendees in additional to pro and amature athletes along with a diverse group
of national and global sponsors. The event has expanded over the past 18 years and also includes
free concerts, food vendors, top industry brands, art exhibits, and kid’s activities and events.
The VVF is requesting $140,000 cash contribution. The incremental funding of $65,000 will go
towards general event funding that will be used to help the VVF continue to keep the event fresh by
investing in marketing, PR, customer experience, and athlete experience/competition.
The VVF is also requesting $44,000 of in-kind services for the MG, a decrease of $11,000 from
2019.
September 3, 2019 - Page 46 of 412
42
STAFF RECOMMENDATION: Staff recommends cash funding of $54,633 for the Vail International
Dance Festival and $28,050 for Hot Summer Nights, a 2% increase over 2019.
Staff defers the funding decision and decision to designate the MG as a Signature Event to Council.
Staff recommends that if funding is increased, the town would receive sponsor recognition reflecting
the value of cash and in-kind contributions, and that the event continue to encourage visitation from
guests that align with the Vail brand. Should Council decide to fund this event, funding will come
from General Fund reserves. This request is not currently included in the 2020 budget proposal.
Determination of in-kind funding will be referred to the Event Review Committee.
E. Burton US Open Snow Boarding Championships
CASH REQUEST: $515,000, $25,000 or a 5.1% increase over prior year
INKIND REQUEST: Use of Soccer lot and RV lot, re-routed bus service, barricades
BACKGROUND INFORMATION: Highline is requesting $515,000 cash support for the 2020 U.S.
Open Snowboarding Championship event, $25,000 or a 5.1% increase from prior year. Highline is
also requesting an in-kind contribution to use the town’s Soccer and RV lots.
STAFF RECOMMENDATION: Staff recommends cash funding of $490,000, flat with prior year’s
contribution. This event funding was previously increased from $404,000 to $490,000 (21%) in
2018. In-kind funding will be reviewed by the Commissions on Special Events and the TOV Event
Review Committee.
F. Fireworks
BACKGROUND INFORMATION: Each year the town allocates specific funding of Fourth of July
and New Year’s Eve firework shows.
STAFF RECOMMENDATION: The town has currently included $52,015, flat with prior year funding,
to the annual operating budget for the fireworks for 2020.
DESTINATION EVENTS
Destination Events represent events and programs that provide the town an opportunity for new
or one-time major events such as the US Pro Challenge, and the 2015 Alpine World Ski
Championships. While funding will be allocated outside of the Commission on Special Event’s
budget, event results will be reported to the CSE as part of the standard recap process and will
also be presented to Town Council. The funding for this category will not be automatic each
year, but major events and/or programs with the potential to build the Vail brand even further
and have a significant impact on the town’s economy will be considered on an individual basis.
Signature Events are able to apply for funding from this category with a new opportunity that fits
this criteria.
G. Highline- Spring Back
CASH REQUEST: $550,000, $250,000 increase or 83% over prior year.
September 3, 2019 - Page 47 of 412
43
BACKGROUND INFORMATION: Highline is requesting $550,000 for the Spring Back to Vail event
April 10th – 19th. This 2020 Spring Back event will introduce a paid concert model in order to attract
nationally renowned artists. This will allow concerts to be booked in advance and marketed
throughout the entire season. The incremental funding is requested to be used for talent
procurement and production ($50,000) and marketing efforts ($200,000). Spring Back 2020 will
refresh and refine traditional elements of Spring Back while providing a broad range of guest
experiences and activations.
STAFF RECOMMENDATION: Staff defers the funding decision Council. Should Council decide to
increase funding of this event, funding will come from General Fund reserves (as a transfer to the
Marketing Fund). This request is currently included at the original funding level of $300,000 in the
2020 budget.
H. Highline- Snow Days
CASH REQUEST: $300,000 (flat with prior year)
BACKGROUND INFORMATION: Highline is requesting $300,000 for the Vail Snow Days
event, December 10th - 13th. The vision for Vail Snow Days 2020 is to continue the momentum
that has been built by this early winter festival event. Highline will continue to fine tune event
elements that have proven successful in previous years while looking to expand where possible.
STAFF RECOMMENDATION: Staff defers the funding decision Council. Should Council decide to
fund this event, funding will come from the Marketing Fund as a transfer from the General Fund.
This request is currently included in the 2020 budget proposal.
SERVICES
This category funds programs of services/expertise that the town does not already provide,
supports the TOV physical plant and is appropriate for governmental support. Currently included
in this category is annual programming support of TV5, Colorado Ski and Snowboard Museum,
Betty Ford Alpine Gardens and Eagle Valley Childcare.
I. Colorado Ski Museum
CASH REQUEST (Programming): $45,903, $1,337 or 3% increase over prior year
CAPITAL REQUEST: $20,000
INKIND REQUEST: Per 2017 lease terms at Town Manager discretion: Wavied rent valued at
$132,651; one silver parking pass and two blue parking pass (valued at $4,500)
BACKGROUND INFORMATION: The Colorado Snowsports Museum and Hall of Fame is
requesting a total cash contribution of $65,903. $20,000 of this funding request will be used to fund
a state of the art sound system. $45,903 will be used to market the museum, continue to provide
free admission for visitors, maintain and update exhibits, and exend museum hours.
STAFF RECOMMENDATION: Staff recommends funding the in-kind request based on the lease
terms (totaling $137,151) and a cash contribution of $45,457, a 2% increase from prior year. Staff
September 3, 2019 - Page 48 of 412
44
does not recommend the $20,000 funding for a new sound system because the sound system
would be considered a tenant finish. As defined in the lease, the ski museum is responsible for all
tenant finishes.
J. Betty Ford Alpine Gardens
CASH REQUEST (Programming): $75,000, $5,300 or 7.6% increase over prior year.
INKIND REQUEST: 1 Blue parking pass and continued use of 2 designated parking spots in Ford
Park.
BACKGROUND INFORMATION: The Alpine Garden Foundation is requesting a cash contribution
of $75,000 to support garden care and upkeep, an increase of 7.6% over prior year.
STAFF RECOMMENDATION: Staff recommends funding of $71,094, a 2% increase over prior year
to support and upkeep of the gardens. Staff also recommends the in kind request of one blue
parking pass to be used by the Director as granted in 2019, along with the 2 designated spaces in
Ford Park. The Betty Ford Alpine Gardens is also planning on requesting $25,000 from the CSE for
education and enrichment funding.
K. Eagle River Watershed Council
CASH REQUEST (Programming): $40,000, or 0.5% decrease from prior year
BACKGROUND INFORMATION: Eagle River Watershed Council is requesting a cash contribution
of $40,000, a 0.5% decrease from prior year, to fund water quality monitoring, community
education, and river restoration projects. Specifically the contribution will be used towards the Gore
Creek Strategic Action Plan ($4,000), Water Quality & Assessment Program ($13,000); Community
Pride Highway Cleanup and Eagle River Clean Up ($2,000); sediment source monitoring and bio-
monitoring of Gore and Black Creeks ($16,000), and the Eagle River Community Plan ($5,000).
STAFF RECOMMENDATION: Staff recommends funding the $40,000 as requested.
L. Eagle Air Alliance
CASH REQUEST: $75,000, flat with prior year
BACKGROUND INFORMATION: Eagle Air Alliance is requesting $75,000, flat with prior year, to
support air service development.
STAFF RECOMMENDATION: Staff recommends funding of $75,000 within the Economic
Development department budget, flat with 2019.
M. High Five Access Media
CASH REQUEST: $112,500 (35% of Comcast franchise fees)
BACKGROUND INFORMATION: High Five Access Media is requesting $112,000 (or 35%) of
franchise fees the Town of Vail receives annually from Comcast, based on terms of the Comcast
September 3, 2019 - Page 49 of 412
45
franchise agreement with the town.
STAFF RECOMMENDATION: Staff recommends funding of approximately $112,000 (or 35%)
in franchise fees the Town receives annually from Comcast, consistent with 2020. In a recent
decision by the Federal Communications Commission (FCC), it was ruled that cities must
include the value of “in kind” contribution as part of the 5% cable franchise fee, which could
greatly reduce the amount of fee paid in cash to cities and towns. For now, Public, Educational
and Government Access channels (PEG) are exempted but will be up for review later. The
town of Vail and High Five Access Media will watch for updates.
N. Eagle Valley Childcare (EVC)
CASH REQUEST: $55,000, a 5.7% increase from prior year
BACKGROUND INFORMATION: The EVC has requested a total of $55,000 of funding for 2020, to
be used for operations and to subsidize Town of Vail child and infant care.
STAFF RECOMMENDATION: Staff recommends funding of $53,055, an increase of 2% over prior
year. This childcare provider is an important service used by town employees as the only infant care
provider in Vail and supports the Council’s focus of “Community”, ensuring citizens are afforded the
opportunity to live and thrive in our community.
O. Eagle Valley Land Trust
CASH REQUEST: $7,500
BACKGROUND INFORMATION: The Eagle Valley Land Trust works to protect and preserve lands,
heritage, wildlife habitats, and recreational opportunities. Eagle Valley Land Trust is requesting
$7,500 to support their Stewardship and Outreach Program, a program that coordinates the
stewardship of existing conservation easements and addressing managements concerns in a
collaborative, proactive way; as well as connecting people and raising awareness of the importance
of land conservations. Funding will be used to market programs and events ($1,000), prepare and
execute the Community Land Connection Hike in Vail ($3,500), and subsidize annual monitoring
costs to the five conserved properties within the Town of Vail ($3,000).
STAFF RECOMMENDATION: Staff does not recommend funding based on the limited number
of properties that require monitoring. Parks department staff are aware of the five properties
should a reportable incident occur.
P. Children’s Garden of Learning (CGL)
CAPITAL REQUEST: $17,993
INKIND REQUEST: Snow plowing services (roads only), valued at approximately $6,500
BACKGROUND INFORMATION: Children’s Garden of Learning is requesting a total cash
contribution of $17,993 to fund a 3M safety film for windows. CGL is also requesting in-kind parking
lot snow plow services valued at $6,500 consistent with prior years.
STAFF RECOMMENDATION: Staff recommends the equivalent in-kind contribution of snow plow
September 3, 2019 - Page 50 of 412
46
services (valued at $6,500) as awarded in 2019. Staff does not recommend funding for the safety
window film; these are considered tenant fixtures and therefore the responsibility of CGL.
Q. Vail Mountain Bike Association
CASH REQUEST: $7,500, $2,500 increase from 2019
IN-KIND REQUEST: 6 hour rental of Donovan Pavilion (valued at $6,995)
BACKGROUND INFORMATION: The Vail Valley Mountain Bike Association is requesting $7,500
to fund the Adopt a Trail program for 2020. The Vail Valley Mountain Bike Associate along with the
U.S Forest Service spearheaded this organization and began to adopt trails in June 2016. Since
then then they have been able to provide trail maintenance and restoration to 43 trails countywide,
9 of which are in Vail.
STAFF RECOMMENDATION:
Staff recommends funding of $5,100 for trail maintenance, a 2% increase from prior year, to be
used on trails within or that border the Town of Vail. Funding for this will come from the Real Estate
Transfer Tax Fund. The Adopt a Trail organization services trails that connect to our community
that would otherwise have little to no maintenance.
R. Friends of Mountain Rescue Support (FMRS)
CASH REQUEST: $10,000
BACKGROUND INFORMATION: Friends of Mountain Rescue is requesting a cash contribution of
$10,000 to fund a waterfall ice climbing and rescue training ($7,600) for 18 VMRG team members
and waterfall ice and rescue equipment ($2,400); the team has not updated their winter technical
gear in the past 5 years.
STAFF RECOMMENDATION: Staff recommends funding for the waterfall ice climbing and rescue
training for 18 VMRG members ($7,600) and rescue equipment of $2,400. The town considers this
organization part of emergency response in our area.
S. Treetop Child Advocacy Center
CASH REQUEST: $5,000
BACKGROUND INFORMATION: Treetop Child Advocacy Center is located in Breckenridge, CO,
and serves the 5th judicial district. Treetop is a community based, child focused, facility run program
in which representatives from multiple disciplines work together to investigate, treat, manage, and
prosecute child sexual abuse cases. Funding would be used for prevention workshops in Eagle
County.
STAFF RECOMMENDATION: Staff does not recommend funding at this time based on prevention
workshops have been held in Summit County to date, and the town has not funded health and
human services functions in past years. In addition, there are no other Eagle County municipalities
funding this organization.
September 3, 2019 - Page 51 of 412
47
IN-KIND REQUESTS
T. Vail Junior Hockey Association
BACKGROUND INFORMATION: The Vail Junior Hockey Assn. is requesting in-kind funding for 11
days at Dobson valued at $30,580.
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2019 by providing
8 days of ice time (out of 11 requested) valued at $22,240, subject to approval and coordination
with the Vail Recreation District for the ice time. If there are enough available days at Dobson
remaining prior to this event, staff recommends providing the full amount of days. However, the
Hockey Assn. will be responsible for hard costs for use of the Dobson Arena and Donovan Pavilion
such as set-up, tear-down, cleaning and utilities.
U. Ski & Snowboard Club of Vail
BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in-kind funding
(valued at $5,284) for 4 days use of Dobson for their annual Ski & Snowboard Swap.
STAFF RECOMMENDATION: Staff recommends funding the in-kind request for four days (out of
four requested) with appropriate approval and coordination with the Vail Recreation District. The Ski
& Snowboard Club will be responsible for hard costs for use of the Dobson Arena such as set-up,
tear-down, cleaning and utilities.
V. Skating Club of Vail
CASH REQUEST: $2,500 to be used for goody bags to all participants at the Vail Invitational
competition.
BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 11
days use of Dobson valued at $30,580.
STAFF RECOMMENDATION: Staff recommends providing 8 days of ice time (out of 11
requested) valued at $22,240 subject to approval and coordination with the Vail Recreation District.
The Skating Club will be responsible for hard costs for use of the Dobson Arena such as set-up,
tear-down, cleaning and utilities. However, if there are enough available days remaining prior to this
event, staff recommends providing the full amount of days. Staff does not recommend funding
participant goody bags.
W. Small Champions of Colorado, Inc.
INKIND REQUEST: 60 parking vouchers to use on nine off peak Sundays during 2018-2019 ski
season and use of the Welcome Center as a drop off and pick-up location on those nice Sundays.
(valued at $1,800).
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2019 by providing
54 parking vouchers to be used on winter Sundays, valued at $1,620. Staff also recommends the
use of the Welcome Center as a drop-off and pick-up location for those Sundays.
September 3, 2019 - Page 52 of 412
48
X. Special Olympics
BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 60
parking vouchers valued at $1,800 to be used on nine off peak Sunday.
STAFF RECOMMENDATION: Staff recommends in-kind funding consistent with 2019 by providing
46 parking vouchers for Lionshead structure only, with one-time entry/exit coupons valued at
$1,380.
Y. Foresight Ski Guides
BACKGROUND INFORMATION: Foresight Ski Guides is requesting two blue parking passes
(valued at $2,500) and two pink parking passes (valued at $400) for the 2019- 2020 ski season.
Foresight provides parking to volunteer guides, half of which drive from Denver who need to be
parked and ready to meeting their visually impaired participants by 8:30am. Local guides usually
take public transportation and/or carpool. Foresight provides challenging recreation opportunities to
visually impaired participants (adults and children) and guides.
STAFF RECOMMENDATION: Staff recommends providing two blue passes, as was approved in
the past several years valued at $2,500.
Z. SOS Outreach
BACKGROUND INFORMATION: SOS Outreach is requesting 25 parking vouchers (valued at
$750) for the 2019/20 ski season to be used by program coordinators hauling gear to and from the
mountain for the winter skiing and snowboarding programs for underserved youth.
STAFF RECOMMENDATION: Staff recommends providing 25 parking vouchers for the 2019/20
ski season to be used by program coordinators, consistent with 2019.
AA. Roundup River Ranch
BACKGROUND INFORMATION: Roundup River Ranch is requesting 50 parking vouchers, valued
at $1,500, for Superhero Ski Day.
STAFF RECOMMENDATION: Staff recommends providing 50 parking vouchers for the 2019/20
ski season to be used for Superhero Ski Day, consistent with 2019.
September 3, 2019 - Page 53 of 412
49
CAPITAL IMPROVEMENT PROGRAM $37.6 MILLION
Capital improvement programs include purchases of property and equipment and improvements
or capital maintenance that extend the asset’s useful life. Capital Expenditures are paid by the
Capital Projects Fund, the Housing Fund and the Real Estate Transfer Tax Fund, The capital
improvements program reflects the town’s vision to be "the premier international mountain resort
community”, with total funding of $37.6 million proposed for 2020 across the three Funds.
During the August 6th work session, staff provided Council with a preliminary five year capital
plan in addition to project narratives for significant or new capital projects proposed as part of
the 2020 budget. An outcome of that meeting was to set aside funding for the reconstruction of
the Vail Nature Center until more detailed plans and public engagement can occur. Nugget
Lane Bridge reconstruction was also set aside until a later date. Both projects are listed as
“unfunded”.
CAPITAL PROJECTS FUND $29.4 MILLION
The purpose of the Capital Projects Fund is to account for spending on capital projects, funded
by a portion of the town’s sales tax (38%), construction use tax, and other revenue designated
for capital projects. The 2020 capital projects fund expenditure budget is proposed at $29.4
million. Approximately $4.8 million is spent on annual capital maintenance and routine capital
projects required for core services. Significant capital maintenance spending for 2020 includes:
Facility Capital Maintenance ($530,813): Various repairs to town buildings including
upkeep of the exterior, interior finishes, and mechanical equipment. Buildings include
municipal building, PW shops, fire station, Donovan Pavilion, welcome centers, and
Grandview.
Municipal building maintenance ($873,000): Maintenance required by deferred
redevelopment of aging structure such as roof repairs, air handlers, etc.
Parking Structure Maintenance ($697,000): Various repairs and replacements in the
Village, Lionshead, and Red Sandstone parking structures. This can include expansion
join repairs, ventilation, HVAC maintenance, plumbing, and other structural repairs.
Capital Street maintenance: ($1,345,000): On-going maintenance to roads and bridges
including asphalt overlays, patching and repairs, culvert repair and maintenance, and
street light improvements.
Technology Infrastructure Maintenance ($1,262,423): Annual software licensing and
upgrades, laptop and computer replacements, ongoing camera system maintenance,
server infrastructure maintenance, and annual broadband expenses related to project
THOR. New software requests total $120,000 which includes Human Resource
Performance Management system, Energy management software and Housing
database.
September 3, 2019 - Page 54 of 412
50
The remaining expenditures are for larger capital improvements. Significant projects include:
$2.5 million transfer to the Housing Fund to continue the success of the Vail InDeed
program. (See Housing Fund below)
$9.5 million to being the expansion of the Public Works Shops as outlined in the Master
Plan. Phase I includes the demo of the current street building with reconstruction into a
two building allowing for future expansion. This also includes construction of a retaining
wall, a new cinders building, and relocation of the green house building.
$6.9 million to replace seven diesel buses with electric buses. Staff is analyzing
operational impacts of converting the bus fleet to electric and will return to Council with
additional cost estimates of implementation.
$1.4 million to install electric bus chargers and electrical service improvements. A $1.1
million grant will offset the costs of this project.
$1.0 million dollars has been included as a placeholder to explore outcomes of the Civic
Area Master Plan such as preliminary design and feasibility studies of specific projects.
The Capital Projects Fund is currently projected with an ending fund balance of $10.0 million in
2020, and a fund balance of $12.8 million at the end of 2023.
HOUSING FUND $2.5 MILLION
The Housing Fund was created in 2017 and is reported on a budget basis only to track town
housing programs. The Housing Fund is mainly funded by transfers from the Capital Projects
Fund as well as Employee Housing Fee-in-Lieu collections. The 2020 budget includes $2.5M
transfer from the Capital Projects Fund for the purchase of deed restrictions. To date, 121 deed
restrictions have been added to the town’s inventory of housing at an average cost of $44,553
per bedroom or $82 per square foot. Investment in deed restrictions totaled $1.7 million in 2018
and year to date total $1.7 million for 2019 ($2.5 million budgeted for the year).
Deed restrictions have also been secured with public/private partnerships such as Solar Vail
($4.2 million) and 6 West Apartments ($625,000).
REAL ESTATE TRANSFER TAX FUND $8.3 MILLION
The purpose of this fund is to account for a 1% tax on the transfer of all real property within the
town limits, as well as the recreation amenities fee and lottery revenue. Expenditures are
restricted to maintaining, acquiring and improving property and equipment for recreation and
open space purposes in addition to supporting sustainable environmental practices.
The RETT Fund supports $3.2 million in annual operations of the town’s Parks and Recreation
department, Environmental Sustainability, Art in Public Places and Forest Health.
Environmental ($982,236): For 2020 this includes one additional headcount to focus
on energy management (see Personnel Tab). Also included in ongoing programming is
Actively Green ($40,000), Zero Hero ($25,000), support for USFS Forest Ranger
September 3, 2019 - Page 55 of 412
51
program ($30,000), recycling education and compliance ($30,000), Energy Smart
Colorado ($40,000) and continuation of the sustainable destination award ($30,000).
The environmental budget also includes new initiatives including $100,000 for a wildlife
habitat improvements study, $50,000 for a biodiversity study as an outcome of the open
lands plan, and $25,000 to research an E-bike pilot program.
Parks and Recreation ($1,8016,014): Operating costs to support path, park, and open
space maintenance.
Forest Health ($298,733): Operating budget for a wildland crew to mitigate fire hazards
for the town.
Art in Public Places ($130,771): Art in Public Places programming and operations.
Other one-time significant expenditures included in the 2020 RETT budget include:
$120,000 for substantial repairs to Sunbird Park
$1,000,000 to continue water quality improvements to Gore Creek. This includes
store water site specific water and water quality construction projects as part of
“Restore the Gore”. Savings of $3.0 million is projects in 2019.
$1,100,000 to install a solar panel network at the Public Work Shops
$250,000 annual set-aside for the acquisition of open space
$744,419 capital maintenance for the town’s purchase of VRD managed facilities
The RETT Fund is currently projected with an ending fund balance of $2.2 million in 2020, and a
fund balance of $5.1 million at the end of 2024.
September 3, 2019 - Page 56 of 412
Cost Increase from Prior YearNewly Added ProjectsShift in year2019Amended 2020 2021 2022 2023 2024Revenue2% 2% 2% 3% 2%Total Sales Tax Revenue: 27,080,000$ 28,524,000$ 29,094,000$ 29,591,000$ 30,479,000$ 31,088,000$ 2020 proposed 2% from 2019 forecast and 1.8% from 2018 actuals Sales Tax Split between General Fund & Capital Fund62/38 62/38 62/38 62/38 62/38 62/38Sales Tax - Capital Projects Fund 10,290,000$ 10,839,000$ 11,056,000$ 11,245,000$ 11,582,000$ 11,813,000$ Use Tax 2,220,000 2,220,000 2,264,900 2,310,698 2,357,412 2,405,060 2020 flat with 2019 and based on 5 year averageFederal Grant Revenue 300,000 700,000 - - - - 2019: $300K in 2019 Federal grant reimbursement for Bridge Rd Bridge repair; $700K in 2020.Other County Revenue 47,228 - - - - - 2019: $47.2 reimbursement from ERWSD for a sewer line at RSES parking structure (see corresponding reimbursement below) 2018: $260.3K reimbursement for radios from Eagle County Sheriff's Office, Eagle County Health Services District, and Avon Police Department; Other State Revenue 168,000 1,617,287 - - - - 2020: 1.09M FASTER grant for electric bus charges; $525,287 CDOT bus grant; 2019: $135K public works water quality grant; $33K grant for Police Intel Sharing platform- project expenditures included in the 2018 budget and re-appropriated below.Lease Revenue 164,067 164,067 164,067 164,067 164,067 172,270 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)Project Reimbursement 320,655 - 1,500,000 - - - 2019: $200K reimbursement from Holy Cross for 2019/2020 Big Horn Rd and Intermountain project; $20.7K traffic impact reimbursement for VVMC/Frontage Rd. project; $50K use of community enhancement funds for Liftside to Glen Lyon underground utility project; $50K additional use of traffic impact fees for VVMC/Frontage Rd (see corresponding expenditures below); 2021: $1.5M from traffic impact fee for Vail Health/ Frontage Road Project; Sale of Vail Village Inn Phase V Unit 2 1,547,000 - - - - - 2019: Sale of Vail Village Inn Phase V Unit 2Timber Ridge Loan repayment 489,342 460,842 463,086 463,043 462,999 462,955 $28.5K interest on $1.9M loan to TR; Principal and interest on $8M loan to Timber Ridge FundEarnings on Investments and Other 115,201 368,970 70,292 30,487 72,794 58,950 2020: 1.8% returns assumed on available fund balanceTotal Revenue 15,661,493 16,370,166 15,518,345 14,213,295 14,639,272 14,912,235 ExpendituresFacilitiesFacilities Capital Maintenance 669,662 372,500 523,500 489,500 615,000 469,500 In general this line item covers various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers, etc.). 2019: Re-appropriate for TM residence upgrades including solar panels when replacing 40 year old roof and electrical car charger, Admin remodel, PD garage ventilation project ($276K); PW admin heated walkway repair ($50K), PW admin kitchen update ($15K), PW shops and bus barn maintenance including wood siding maintenance and exhaust system replacement ($130K), TM residence roof, skylight, and solar panel ($70K); 2020:PW garage door replacements ($50K), transit station skylight replacement ($50K); 2021: garage door replacements ($50K), PW boiler replacement ($20K), 2nd phase of transit center skylight replacement ($50K), Buzzard Park repairs ($41K); 2022: Fire Station interior paint ($35K), Library Skylight maintenance ($150K), PW roof repairs ($50K), Phase 3 of transit center skylight replacement ($50K); 2023: Fire Station II exhaust extraction system ($75K), library air handling replacement ($125), Bus barn gradient tube replacement ($50K); 2024: PW 30% roof replacement ($75K), Buzzard Park repairs ($75K), Buzzard Park roof repairs ($50K), transit office windows and doors ($25K), PW overhead garage door ($50K), PW carpet replacement ($50K)Municipal Complex Maintenance 138,750 873,000 255,000 335,000 205,000 260,000 2019: PD window replacement ($80K), PD circulation pump repairs and replacement ($15K), PD elevator drive controls ($44K); 2020: Comm Dec Remodel ($75K); Replace Admin building air handlers ($250K), Comm Dev roof replacement ($125K), Comm Dev interior flooring replacement ($25K), PD balcony repairs ($50K), PD boiler replacement ($45K), replace PD air handling units ($75K), replace PD rooftop units ($125K); 2021:Admin Upper level system installation ($175K), PD Stucco patching and painting ($40K), PD wood siding replacement ($30K); 2022: Replace HR heat system ($100K); 2020: PD locker room and restroom repairs ($50K), Comm Dev window replacement ($100K), Comm Dev interior wall and ceiling maintenance ($30K); 2023: Comm Dev boiler replacement ($100K), Comm Dev air handler replacement ($75K); 2024: PD roof replacement ($150K), PD boiler tube repairs ($50K)Welcome Center/Grandview Capital Maintenance 100,000 38,000 100,000 25,000 25,000 50,000 2019: $100K for final bills for Welcome Center and furniture replacement at the Grandview including sound panels and audio visual enhancements; 2021: Furniture replacement in Vail Village Welcome Center; 2024: furniture upgrades ($50K)Donovan Pavilion 5,000 120,000 680,100 5,100 5,100 5,100 Annual $5K Maintenance to repair HVAC; 2020 includes $75K for design & planning of HVAC Replacement and relocation at Donovan Pavilion; 2021: HVAC replacement and relocationTOWN OF VAIL 2020 PROPOSED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND 52 September 3, 2019 - Page 57 of 412
Cost Increase from Prior YearNewly Added ProjectsShift in year2019Amended 2020 2021 2022 2023 2024TOWN OF VAIL 2020 PROPOSED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDSnowmelt Boilers - 500,000 500,000 500,000 500,000 - Replacement of TRC 8 boilers (2 per year)Public Works Shops Expansion 8,013,406 9,500,000 - - - - Expansion and remodel of the Public Works shop complex as outlined in an updated public works master plan (previously completed in 1994). The plan will ensure shop expansions will meet the needs of the department and changing operations; 2019-2020: Phase I includes demo and reconstruction of a two story streets building; retaining wall construction, new cinder building, relocation of the green house building, and a vertical expansion allowance for future building options. Arabelle Snowmlet Boilers - - - - 190,000 - Shared expense with Arrabelle for streetscape heat; Boiler replacementPublic Works Building Maintenance 300,000 - - - - 2019: Re-appropriate $300K to replace two HVAC units at Public WorksPublic Works Equipment Wash Down/WQ Improvements 185,174 - - - - 2019: Improvements to exterior wash area for large trucks to include small heated area to prevent ice buildup (safety issue ) and filtration of waste water 9,411,992 11,403,500 2,058,600 1,354,600 1,540,100 784,600 ParkingParking Structures 904,914 697,000 795,000 785,000 940,000 1,040,000 2019 Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs; 2019: Re-appropriate for structural repairs to LHTRC, roofing repairs at VTRC, and elevator repairs; 2023 includes $200K for expansion joint replacementParking Entry System / Equipment 186,037 - - - 850,000 - 2019: Spare parking system equipment including ticket creator, ticket processor, ticket feeder, circuit boards, power supply modules, print heads ($93K); 2023: New parking equipment Red Sandstone Parking Structure (VRA) 2,614,596 - - - - - 2019: Re-appropriate $2.6M to complete project including all landscaping and parking space monitoring system; Construction of 4 level parking structure at Red Sandstone Elementary school, with contributions from Vail Resorts ($4.3M) and Eagle County School District ($1.5M); Remainder to be reimbursed by VRAC-1Parking Structure Camera systems - 1,000,000 950,000 - - - Installation of camera systems for both safety and vehicle counts at Vail Village and Lionshead to mirror new system at Red SandstoneLionshead Parking Structure Landscape Renovations (VRA) 30,291 - - - - - 2019: Re-appropriate to complete landscaping ($30.3K);Total Facilities3,735,838 1,697,000 1,745,000 785,000 1,790,000 1,040,000 TransportationBus Shelters 30,000 230,000 30,000 30,000 30,000 30,000 Bus shelter annual maintenance; 2020 Lionshead transit center Westbound Bus shelterReplace Buses 265,024 6,900,000 - - 6,000,000 2,200,000 2019: $165K for spare bus part (included in original 2018 budget); Upgrade Nextbus transponders to 4G required for Nextbus software upgrade; 2020 7 buses for replacement at $905K each, plus 5 charging stations at $50K each, and $30K for additional power chargers. Grant funding is being pursued; 2023: Replace 6 buses with electric buses; 2024: Replace 2 electric busesTraffic Impact Fee and Transportation Master Plan Updates 30,000 - - - - - 2019: $30K to update 20-year Transportation Master Plan to coincide with West Vail Master Plan and Civic Center Master PlanLionshead Express Bus Stop Improvements (VRA) 25,000 - - - - - 2019: Signage at Lionshead Express Bus StopHybrid Bus Battery Replacement 388,716 - - - - - 2019: Scheduled replacement placeholder; Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet; Buses will be replaced in 2-3 yearsC-2Electric bus chargers and electrical service rebuild - 1,375,000 - - - - 2020: To construct electric bus charging station and electrical service infrastructure at Lionshead and Vail Village Transit centers; $1.1M in grant revenue will offset cost of this projectTotal Transportation738,740 8,505,000 30,000 30,000 6,030,000 2,230,000 Road and BridgesCapital Street Maintenance 1,225,000 1,345,000 1,225,000 1,405,000 1,350,000 1,475,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2022/2023 includes asphalt and mill overlay ($575K); 2024 includes surface seal ($190K); asphalt mill overlay ($565K)Street Light Improvements 75,000 75,000 75,000 75,000 75,000 75,000 Annual maintenance to street lights; LED light enhancementsSlifer Plaza/ Fountain/Storm Sewer 1,484,329 - - - - - 2019: Continue repairs to Silfer Plaza fountain reconstruction and storm sewers ($1.48M)C-3Neighborhood Bridge Reconstruction 2,332,542 350,000 350,000 - 350,000 - 2019: Bridge Road Bridge replacement ($1.7M), Lupine Bridge Repair ($350K); 2020: Nugget Lane Bridge Repairs ($350K); 2021/2023: Placeholder for future bridge repairs based on bridge inspections 53 September 3, 2019 - Page 58 of 412
Cost Increase from Prior YearNewly Added ProjectsShift in year2019Amended 2020 2021 2022 2023 2024TOWN OF VAIL 2020 PROPOSED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDEast Meadow Drive Snowmelt 750,000 - - - - - 2019: Installation of snowmelt system ($750K); 2018: Design Snowmelt major repairs from Solaris to Austria House/Covered Bride area to be done at same time as the Slifer Plaza construction. This includes paver removal, snowmelt, asphalt replacements with concrete paversVail Health / TOV Frontage Road improvements 70,655 - 9,000,000 - - - 2019: Complete design phase of Frontage Rd. improvements ($70.7K); 2018: Design phase of Vail Health/Frontage Rd improvements which includes a 3rd party review, utility potholing and public information based on VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; Design funded by Traffic Impact Fee funds; Original Plan; 2021: VH plans for expansion; Improvements would span from LH Parking structure to Municipal building; $3.6M funded by VRA in 2021, Traffic impact fee ($1.5M), Remaining CPF & Developments ($3.9M) Timing of this project is pending the Civic Center Master PlanNeighborhood Bridge Repair 689,134 - 350,000 - - - 2019:Kinnickinnick (West) Bridge Repair, West Forest Bridge Repair ($689,143); , Major Bridge Repair Projects are determined based on bi-annual bridge inspection; 2021: $350K Placeholder based on bridge inspection reportsSeibert Fountain Improvements 400,000 - - - - - 2019: Fountain software system and valve upgrades at Seibert FountainMain Vail Roundabout 250,000 - - - - - 2019: Main Vail Roundabout truck apronNeighborhood Road Reconstruction 400,000 - 3,500,000 - - - 2019: East Vail major drainage improvements ($400K);2021: East Vail road Major Drainage Improvements construction ($3.5M), total reconstruction eliminated (was $9M+)Vail Trail Sidewalk Connection 85,000 - - - - Connect Vail sidewalk on Vail Valley Drive in front of Vail Trails Chalet complexWest Lionshead Circle Crosswalks (VRA) 250,000 - - - - - 2019: Crosswalk at West Lionshead circle to be done in lieu of Vail Spa heated walkMill Creek Heated Walk 125,000 - - - - - 2019: TOV portion of 50/50 shared project with homeowners for heated sidewalk at Kendell Park/Mill Creek ($125K). This project will be managed by the HOA at an estimated total cost of $150K. I-70 Underpass (VRA) 492,990 - - - - - 2019: The town's portion to complete and pay final bills for the I-70 underpassC-4East Vail Interchange Underpass Sidewalk - 500,000 - - - - 2020: Request from the Planning and Environmental Commission to construct a pedestrian sidewalk beneath the East Vail interchange; pedestrian count study at the underpass is recommended to be completed before the start of this project. Vail Village Streetscape/Snowmelt Replacement - - 1,250,000 - 1,500,000 1,500,000 Replacement of 18 yr. old streetscape and snowmelt infrastructure in Vail Village Vail Road Sidewalk Construction - - - 550,000 - 2022: Sidewalk construction on Vail Rd. between Beaver Damn and Forest Rd. East Mill Creek Culvert Replacement - - - 550,000 - - 2022: Replacement of East Mill Creek culvert at Gold Peak and Vail Valley DriveLionshead Streetscape/Snowmelt Replacement (VRA) - - - - 1,500,000 1,500,000 2023: Replacement of 18 yr. old streetscape and snowmelt infrastructure in LionsheadTotal Road and Bridge8,629,650 2,270,000 15,750,000 2,580,000 4,775,000 4,550,000 ContributionsChildren's Garden of Learning-Capital 32,500 - - - - - 2018: Council contribution for a new boiler at the Children's Garden of Learning. The town owns the building; 2019: Council contribution to build a fence around front yard.Vail Valley Foundation- Capital 55,000 - - - - - 2019 Council Contribution towards installation of the video screen at the Ford AmphitheaterTotal Contributions87,500 - - - - - TechnologyTown-wide camera system 70,000 22,000 22,000 22,000 22,000 22,000 '2018-2019 replace Bosch system(30 cameras); $22K Annual maintenanceAudio-Visual capital maintenance 18,000 118,000 18,000 18,000 18,000 18,000 $18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center; 2020: $100K Welcome Center video wall replacementDocument Imaging 30,000 50,000 50,000 50,000 50,000 50,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers includes $2.5K for LaserficheSoftware Licensing 327,277 496,123 559,873 476,623 455,568 455,568 2019-2020: Upgrade Microsoft products on all equipment; renewal of licenses; $3K per year increase from original 5 year plan due to additional software products; 2019: virtual desktop replacement ($239K); Asset Mgmt. System ($75K); Asset Mgmt. annual maintenance and licensing agreement ($50K); 2020-2024: Annual software licensing and support for town wide systemsHardware Purchases 113,927 175,000 50,000 50,000 50,000 50,000 2019: Replacement of 20-25 workstations per year per schedule; 2020: Time Clock Replacement ($125K)Website and e-commerce 12,000 86,500 86,500 86,500 86,500 86,500 Internet security & application interfaces; website maintenance $12K; Vail calendar $24K; domain hosting $15K; web camera streaming service $24KFiber Optics / Cabling Systems in Buildings 90,000 150,000 50,000 50,000 50,000 50,000 2019: NWCOG Project THOR Broadband project Meet Me Center $75K; 2020: Fiber Optics Connection from Muni Building to West Vail fire station ($150K) ; 2021-2023: Repair, maintain & upgrade cabling/network Infrastructure $50K 54 September 3, 2019 - Page 59 of 412
Cost Increase from Prior YearNewly Added ProjectsShift in year2019Amended 2020 2021 2022 2023 2024TOWN OF VAIL 2020 PROPOSED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDNetwork upgrades 30,000 200,000 30,000 30,000 30,000 30,000 Computer network systems - replacement cycle every 3-5 years; 2020 Firewalls ($60K), External Wireless System ($50K), TOV Switches and Router Replacements/Upgrades ($90K)Data Center (Computer Rooms) 2,273,043 30,000 30,000 30,000 30,000 30,000 2019: 2nd half of hyper-converged infrastructure (HCI) equipment $750K, Data Center remodel at Station 3 $1.2M, Cooling/UPS system upgrade for data center in Muni building $128K; Re-appropriate $40K to complete 1st phase of data center remodel **Additional request for funding coming at next meeting (May 21); $200K 10% contingency; 2020-2024: Data Center MaintenanceData Center equipment replacement and generator 159,406 - - - - - 2019: Final bills to replace data center server infrastructure; upgrade and replace emergency generator to increase capacity Thermal Imaging Cameras 12,000 12,000 - 12,000 - - For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or heat barriersBroadband (THOR) 35,000 94,800 94,800 94,800 94,800 94,800 2019: $35K for fiber from West Vail fire station to CDOT I-70 fiber connection for Project THOR; 2020-2024: annual broadband expenses, potential future revenuesPhone System 45,077 - - - - - 2019: Final payment for phone system upgrade: ($32.2K), normal replacement of Ipads, Iphones ($13K)Bus Camera System 15,000 15,000 - - 15,000 - Installation of software and cameras in buses; 2019/20 annual capital maintenance of camera replacement, etc.Business Systems Replacement 172,334 120,000 30,000 - 30,000 - 2019: Re-appropriate for sales tax software ($134K), and new bus scheduling software ($8K); $30K every other year for parking system upgrades; 2020: Energy Mgmt. Software ($25K); Housing Database software ($40K); HR Performance mgmt. system ($55K)Total Technology3,403,064 1,569,423 1,021,173 919,923 931,868 886,868 Public SafetyPublic Safety System / Records Mgmt. System (RMS) 141,000 50,000 50,000 50,000 50,000 50,000 $50K Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt. System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance; 2019: Police Department Records Mgmt. system SQL licensing ($91K)Public Safety Equipment 72,643 58,831 - - - - 2018: Replace existing headsets, vests, and helmets for 6 Police SOU members ($20.5K), Upgrade mass casualty supplies in patrol cars ($5.6K); DOLA grant for License plate readers for two vehicles ($65.3K); Replacement of 40 body worn cameras ($12K); 2019: Intel Sharing Platform ($33K) covered by grant; Speed Signs ($7.8K), Rifle noise suppressors ($23.1K), pole camera ($8.6K); 2020: $26K bullet proof vests (8) for Special Ops Unit (SOU); $5.8K replace handheld citation device with in car computer interface; $4.6K for "Stop Stick" tire deflation devices for patrol cars; $22.2K for an unmanned aircraft system (UAS), or drone with thermal detection for use by both police and fire. The cost also covers "pilot" training and maintenancePolice patrol car cameras 56,635 - - - - - 2019: $56.6K for new PD patrol car cameras (last replaced in 2013).Fire Safety Equipment 59,000 40,000 - - - - 2019: Long Range acoustical device ($50K), personal protective equipment dryer ($9K); 2020: Wildland Personal Protection Equipment (PPE); Confined space equipment ($15K)Extrication Equipment 4,626 - - - - - 2019: Re-appropriate for final billsEvent Equipment 77,892 - - - - - Event trailer and moveable barricades to provide barriers for vehicle entry into event areasFire engine equipment 20,024 - - - - - 2019: Appropriate to complete purchases of necessary fire engine equipment to fully equip 4th fire engine; this will allow this vehicle to be used when other engines our being repaired or in an emergencyC-5Fire Station Alert System - 198,000 - - - - 2020: Fire Station Alerting System to improve response times. This system will work with the Dispatch system and the timing is being coordinated with Eagle River FireRadio Equipment replacement/expansion 12,601 - - - - - 2019: Seven back-up radios for PW; 2018: Additional Radios for backup radios and crew expansion; related yearly County fees ($10K) included in HEF; Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced until 2018)Fire Truck Replacement - - 1,700,000 - 400,000 - 2021: Replacement of Ladder truck purchased in 2000; 2023: Type 3 TruckTotal Public Safety444,421 346,831 1,750,000 50,000 450,000 50,000 55 September 3, 2019 - Page 60 of 412
Cost Increase from Prior YearNewly Added ProjectsShift in year2019Amended 2020 2021 2022 2023 2024TOWN OF VAIL 2020 PROPOSED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUNDCommunity and Guest Service Energy Enhancements 73,847 - - - - - 2019: Electric car charges at various town locations ($73.8K)Pedestrian Safety Enhancements 1,479,116 - - - - - 2019: Replace 40+ year old overhead lighting for Main Vail roundabouts and West Vail Roundabouts (approved by council on 7/5/16); project includes underground electrical enhancements for lightingCivic Area Redevelopment 100,000 1,000,000 - 2019: Preliminary design plans to vet broader master plan concepts; 2020 Placeholder to explore outcomes of the Civic Center Master Plan such as feasibility studies / design Sale of Property 18,000 - - - - - Closing costs for sale of two properties (VVI Phase V Unit 2 and Chamonix Parcel D/E); plus some administrative costs to bringing Parcel D/E through the PEC process to subdivide and update zoningUnderground Utility improvements 696,675 - - - - - 2019: $50K for undergrounding electric between Glen Lyon office building and Liftside- see reimbursement above; $71K for CDOT project at I-70 underpass; $2.1M for Big Horn Rd and Intermountain Eastern portion projects to be completed in 2018 using Community Enhancement Funds ($1.1M reimbursement from the Holy Cross enhancement funds)Guest Services Enhancements/Wayfinding 225,900 - - - 150,000 - 2019: $225.9K for new street signs and accompanying light poles town-wideRockfall Mitigation near Timber Ridge 400,000 - - - - - 2019: Rock fall mitigation near Timber RidgeVehicle Expansion 115,100 85,000 - - - - 2020: 2 commander vehicles ($80K); Trailer for event cattle guards ($5K);Total Community and Guest Service3,108,638 1,085,000 - - 150,000 - 30,435,545.00Total Expenditures 29,559,843 26,876,754 22,354,773 5,719,523 15,666,968 9,541,468 Other Financing Sources (Uses)Transfer from Vail Reinvestment Authority 3,848,281 2,550,000 3,650,000 50,000 1,550,000 1,550,000 2019: $3.0M Red Sandstone; 2023-2024: Lionshead streetscape improvements ($1.5M)Transfer to Housing Fund (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) Transfer to Housing Fund; 1.5M per yearRevenue Over (Under) Expenditures (12,550,069) (10,456,588) (5,686,428) 6,043,772 (1,977,696) 4,420,767 Beginning Fund Balance 33,048,422 20,498,352 10,041,765 4,355,337 10,399,109 8,421,413Ending Fund Balance 20,498,352 10,041,765 4,355,337 10,399,109 8,421,413 12,842,181 56 September 3, 2019 - Page 61 of 412
2019
Amended 2020 2021 2022 2023 2024
Revenue
Housing Fee in Lieu Annual Collections - - - - - -
Capital Projects Funding - New 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000
Total Revenue 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000
Expenditures
InDEED Program (H-1)3,340,274 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000
Solar Vail Housing Development 4,225,000 - - - - -
Buy Down Housing 247,428 - - - - -
Total Expenditures 7,812,702 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000
Operating Income (5,312,702) - - - - -
Beginning Fund Balance 5,312,702 - - - - -
Ending Fund Balance -$ -$ -$ -$ -$ -$
TOWN OF VAIL PROPOSED 2020 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HOUSING FUND
57
September 3, 2019 - Page 62 of 412
Cost Increase from Prior YearNewly Added ProjectsShift in year 2019Amended 2020 2021 2022 2023 2024RevenueReal Estate Transfer Tax 6,300,000$ 6,300,000$ 6,426,000$ 6,554,500$ 6,685,600$ 6,819,300$ 2020: flat with 2019 budget and 17.6% decrease from 2018Golf Course Lease 166,650 168,317 170,000 171,700 173,417 175,151 Annual lease payment from Vail Recreation District; annual increase will be based on CPI; New rate effective 2020 with lease signed in 2019; Rent income funds the "Recreation Enhancement Account" belowIntergovernmental Revenue 1,568,398 20,000 20,000 20,000 20,000 20,000 2019: $300K Eagle County reimbursement for Lupine open space parcel; $5K grant for curbside recycling programs- See corresponding expenditure below; $24.3K reimbursement from ERWS for the Dowd Junction retaining wall- See corresponding expenditure below; $30K Fishing is fun grant (carryforward from 2018); $39K GoCo grant (carryforward from 2018); $150K reimbursement from ERWSC and $1M from Eagle County for restabilization of Down Junction; $20K lottery proceeds Donations 219,400 - - - - - 2019: $169.4K community funding for the Seibert Memorial- See corresponding expenditure below; $50K revenue recognition from East West Partners for Ford Park art space- See corresponding expenditure belowRecreation Amenity Fees 10,000 10,000 10,000 10,000 10,000 10,000 Earnings on Investments and Other 43,991 100,849 15,186 6,950 16,662 19,653 2019:$32K Reimbursement from bag fee collections for Clean-Up Day and America Recycles Day. 2020: 1.8% rate assumed; $32K bag fee reimbursement for Clean-Up Day and America Recycles DayTotal Revenue 8,308,439 6,599,166 6,641,186 6,763,149 6,905,679 7,044,104 ExpendituresManagement Fee to General Fund (5%) 315,000 315,000 321,300 327,725 334,280 340,965 5% of RETT Collections - fee remitted to the General Fund for administrationWildlandForest Health Management 309,249 298,733 304,690 310,750 317,000 323,300 Operating budget for Wildland Fire crew; 2019 Added .5 FTE for wildland lead; Extra month of wildland crew to facilitate bighorn sheet habitat improvement project ($12.9K)Intermountain Fuels Reduction 42,442 - - - - 2019: Intermountain Fuels Project $42.4K Wildland Fire Shelter - - - - - 17,500 2024: To purchase a wildland shelter safety deviceTotal Wildland351,691 298,733 304,690 310,750 317,000 340,800 ParksAnnual Park and Landscape Maintenance 1,760,030 1,816,014 1,823,307 1,867,194 1,912,815 1,959,805 Ongoing path, park and open space maintenance, project mgmt.; Town Trail Host volunteer program ($16,000), “Clean-up after your K-9” media campaign ($2,000), and a planning effort with the USFS to generate long-term solutions ($30,000). 2020 includes $43K for replacement of 27 year old large flower containersPark / Playground Capital Maintenance 135,000 125,000 125,000 125,000 125,000 125,000 Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance; 2019 includes $10K to replace and add additional drinking fountains and bottle filling stations at Vail parksRec. Path Capital Maint 85,000 140,000 85,000 85,000 85,000 85,000 Capital maintenance of the town's recreation path system; 2020: includes $50K replacement of wood slats on Nature Center/Ford Park bridgeTree Maintenance 65,000 65,000 66,300 67,600 69,000 70,400 On going pest control, tree removal and replacements in stream tract, open space, and park areasStreet Furniture Replacement 97,334 120,000 85,000 85,000 85,000 85,000 2019 includes pedestrian bridge inspection report ($25K), additional benches in Vail Village and bike racks ($7.3K); Annual replacement or capital repairs, benches, recycling and bike racks; 2020 includes contract to assess pedestrian bridge ($15K); Additional 12 space bike racks near Amphitheater restroom/concessions building, school house and fields/concessions ($30K)Ford Park: Softball Weather Shelter 645,000 - - - - - 2019: Shelter at the Ford Park softball fields to provide weather and lighting protection for spectators and players ($645K); Add'l $60K requested for contingency onlyFord Park Landscape Enhancement: Parking Lot / Sport Central Portal67,000 - - - - - 2019: DRB req'd parking lot plantings and landscape enhancements at Central Portal Pilot Project to reduce turf grass 30,000 - - - - - 2019: Turf grass reduction project at Buffehr Creek. This project will be a pilot example of ways to reduce turf grass in areas across town resulting in water and maintenance savingsCovered Bridge Pocket Park Rehabilitation 87,000 - - - - - 2019: Streambank stabilization, riparian enhancements, walking surface replacement Stephens Park Safety Improvements 300,000 - - - - - 2019: Access improvements to include extended sidewalk, new stairs and other site improvements; playground was built in 1990'sFord Park Improvements & Fields 60,000 - - - - - 2019: Re-appropriate a portion of remaining funds to complete Ford Park landscaping improvementsVail Transit Center Landscape 107,133 - - - - - 2019: Completion of landscaping at Vail transit center to coincide with construction of additional bus lane at Vail TRC Ford Park Portal Improvements 2,540 - - - - - 2019:Final bills for improvements to Ford Park entry points ($2.5K)R-1Sunbird Park Fountain Repairs 120,000 - - - - 2020: Repairs to fountain feature; requires excavation to get to leaking pipe; currently unable to run main center fountainTOWN OF VAIL 2020 BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX 58 September 3, 2019 - Page 63 of 412
Cost Increase from Prior YearNewly Added ProjectsShift in year 2019Amended 2020 2021 2022 2023 2024TOWN OF VAIL 2020 BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Ford Park Enhancement: Priority 3 Landscape area - 75,000 - - - - 2020: Landscape playground/basketball berm, softball area, frontage rd. & east berms, below tennis courtsFord Park: Synthetic Turf Replacements - - - - 410,000 - 2023: Scheduled replacement of synthetic turf based on 7 year life expectancyAthletic Field ADA Walkway - - 326,000 - - - 2020: Construction of ADA compliant walkway between parking lot and Vail Valley Drive (coincides with Nature Center project)Ford Park: Parking lot entry reconfiguration - - 400,000 - - - 2022: Parking lot reconfiguration to improve turning and queuing characteristics of the parking lot entry; Moved forward from 2023 budget due to safety concerns and operational efficiencyRed Sandstone Park Picnic Shelter - - 50,000 - - - 2021: Modest 12'x12' shelter near volleyball courtBuffehr Creek Park Safety Improvements - - - 240,000 - - 2022: Replacement 20-yr old "catalog" playground equipment with custom buildBuffehr Creek Park picnic shelter - - - 60,000 - - 2022: 15'x 25' shelter at existing picnic areaEllefson Park Safety Improvements - - - - 300,000 - 2023: Replacement 10-yr old "catalog" playground equipment with custom buildTotal Parks3,441,037 2,461,014 2,960,607 2,529,794 2,986,815 2,325,205 Rec Paths and TrailsVail Valley Drive Path Extension: Ford Park to Ptarmigan 400,000 - - - - - 2019: Extension of Vail Valley Drive path to ease congestion and enhance pedestrian safetyVail Valley Drive Path Extension: Ptarmigan West to GC Mtn Building400,000 - - - - - 2019: Extension of Vail Valley Drive path to ease congestion and enhance pedestrian safetyGore Valley Trail Bridge Replacement 300,000 - - - - - 2019: Reconstruction of south bridge abutment due to significant scour and replacement of bridge structureR-2Gore Valley Trail Realignment 50,000 - 600,000 - - - 2019: Design feasability study for Gore Valley Trail Realignment at Lionshead gondola ($50K) 2021: Construction to realign Gore Valley Trail- cost share with Vail ResortsEast Vail Interchange Improvements 793,554 - - - - - 2019: Continuation of landscaping design and construction of the interchangeDowd Junction repairs and improvements 2,148,633 - - - - - 2019: Re-stabilization of Dowd Junction path ($2.15M); Includes $24.3K reimbursement from ERWS for the Dowd Junction retaining wall- See corresponding reimbursement above; Repairs to culverts, drainage, and preventative improvements; project in cooperation with Eagle River Water and Sand (ERWSC); $150K reimbursement from ERWSC and $1M reimbursement from Eagle CountyGore Valley Trail Reconstruction (Conoco to Donovan) 25,000 - - - - - 2019: Complete Gore Valley Trail Reconstruction between W. Vail Conoco and Donovan Pavilion includes revegetation along West trail near Donovan PavilionEast Vail Interchange Trailhead parking lot expansion - - - 75,000 - - 2022: Expanded parking lot at East Vail Interchange trailheadNorth Recreation Path- Sun Vail to Pedestrian Bridge 235,000 - - - - - 2019: $235K for North Recreation Bike Path reconstruction on North Frontage road between Sun Vail and the pedestrian Bridge to coincide with the Red Sandstone parking garage projectTotal Rec Paths and Trails4,352,187 - 600,000 75,000 - - Recreational FacilitiesNature Center Operations 90,000 90,000 90,000 90,000 90,000 90,000 Nature Center operating costs including $75K Walking Mountains contract and $15K for maintenance and utilitiesNature Center Capital Maintenance - 145,292 5,165 38,690 - 8,064 2020: Wood siding and trim ($9.5K), window replacement ($10.3K), exterior door repairs ($7.6K); steep slope roofing replacement ($27.5K); signage ($17.2K), paths and walkways ($6.9K), timber stairway ($12.2K), shade structure reconstruction ($36.0K), 2021: replace benches and chairs ($5.2K), wood siding and trim repairs ($11.4K), open rail fencing replacement ($13.4K);2024: path and walkway repairs ($8.1K)Nature Center Redevelopment 433,950 - - - - - 2019: $434K Design new Nature Center Remodel/StructureGolf Clubhouse & Nordic Center 52,935 - - - - - 2019: Final art purchases for Clubhouse and Nordic Center; art budget was 1% of original project budgetLibrary Landscape and reading area - - - 100,000 - - 2022: Exterior landscaping and site work enhancements for an outdoor reading areaTotal Recreational Facilities576,885 235,292 95,165 228,690 90,000 98,064 EnvironmentalEnvironmental Sustainability 433,246 523,736 531,592 539,566 547,659 555,874 Annual operating expenditures for Environmental department (4 FTEs); includes $40K for Clean up day, professional dues to organizations such as CC4CA, Climate Action Collaborative, etc. 2020 Energy Coordinator FTE requestedRecycling and Waste Reduction Programs 179,544 152,500 122,500 122,500 122,500 122,500 2020: Love Vail website improvement ($30K); Annual expenditures: Green Team ($2.5K); Eagle County recycling hauls (reimbursed) $(25K); Zero Hero recycling at events ($25K); Actively Green contract ($40K); Recycling compliance, education, public art and compost pilot ($30K)Ecosystem Health 147,500 233,500 73,500 73,500 73,500 73,500 2019: Wildlife habitat program (NEPA study, field work) ($70K); 2020: Annual wildlife forum ($2.5K); CC4CA Retreat - host community ($3K); Sustainable Destination contract ($30K); Trees for Vail $5K; Strategic Plan completion and phase I rollout ($10K); Biodiversity study as outcome of open lands plan ($50K); Forest Ranger program ($33K); wildlife habitat improvements ($100K)Energy & Transportation 104,500 72,500 47,500 47,500 47,500 47,500 2020: E-bike pilot program research ($25K); Annual expenditures: Energy Smart Colorado partnership contract ($40K); Sole Power coordination ($7.5K); 59 September 3, 2019 - Page 64 of 412
Cost Increase from Prior YearNewly Added ProjectsShift in year 2019Amended 2020 2021 2022 2023 2024TOWN OF VAIL 2020 BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Streamtract Education/Mitigation 80,061 50,000 50,000 50,000 50,000 50,000 2019: Includes water quality and streamtract education, outreach, signage and marketing; private streambank funding; 2020-2021: Ongoing streamtract education programming such as "Lunch with Locals", landscape workshops, City Nature Challenge and storm drain artR-3Water Quality Infrastructure 3,477,167 1,000,000 1,000,000 - - - 2019: Continuation of water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore" includes $135K for water mitigation roof runoff grant at PW; ; Savings of $3M is expected in 2019. These savings are reflected in the 2019 amended total expenditures in order to reflect a current projected fund balance; 2019-2021 funds to continue water quality improvement to Gore Creek; Stormwater site specific water and water quality construction projects as part of "Restore the Gore"R-4 Streambank Mitigation 648,336 400,000 300,000 100,000 - - 2019-2021 Continuation of Riparian Site specific construction projects for Water Quality Strategic Action Plan ($648.3K) includes 2018 grant awards continued in 2019 for GoCo grant ($39K) and Fishing is Fun grant ($30K)- See carryforward of grant revenue above East Vail Water Quality TAPS 90,263 - - - - - 2019: Completion of East Vail Water Quality Improvements; $700K CDOT TAP grant funding was received in 2018 to offset costsGore Creek Interpretive Signage 75,000 81,000 - - - - 2019: Phase I of Gore Greek Interpretive signage (design); 2020: Phase II of Gore Creek Interpretive Signage includes installation of "story stations" and interpretive picnic table tops.PW Solar Project - 1,100,000 - - - - 2020: Installation of solar panels at Public Works ShopsOpen Space Land Acquisition 650,000 250,000 250,000 250,000 250,000 250,000 2019: $600K purchase of Lupine parcel with Eagle County- see corresponding reimbursement above; $50K for open space surveys/studies; 2019/2023 $250K annual set aside for purchase of open spaceTotal Enviromental5,885,617 3,863,236 2,375,092 1,183,066 1,091,159 1,099,374 ArtPublic Art - Operating 123,456 130,771 133,386 136,054 138,775 141,551 Art in Public Places programming and operationsPublic Art - General program / art597,798 60,000 60,000 60,000 60,000 60,000 To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds. Public Art - Winterfest 48,085 30,000 30,000 30,000 30,000 30,000 Winterfest $30K per yearSeibert Memorial Statue 300,000 - - - - - 2019: Pete Seibert Memorial statue- See corresponding community reimbursement aboveArt Space 50,000 - - - - - 2019: Design phase for Ford Park art space- see corresponding donation from East West aboveTotal Art1,119,339 220,771 223,386 226,054 228,775 231,551 ContributionsBetty Ford Alpine Garden Support 69,700 71,094 72,516 73,966 75,446 76,954 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increaseEagle River Watershed Support 42,000 40,000 40,800 41,616 42,448 43,297 Annual support of the Eagle River Watershed Council programs Adopt A Trail 5,000 5,100 - - - - Adopt A Trail Council Contribution for trails in or bordering the TownTotal Contributions116,700 116,194 113,316 115,582 117,894 120,252 VRD-Managed Facility ProjectsRecreation Enhancement Account 373,348 168,317 170,000 171,700 173,417 175,151 2019: Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance ($141,604), Transfer $240K to golf course other Golf Clubhouse 65,000 - 20,260 - - 12,751 2019: Wood trim repairs ($40K), AC and catering kitchen improvements ($30K); 2022: Wood Trim repairs ($20.2K); 2024: Roof maintenance ($12.8K)Athletic Field Restroom/Storage Building - - - - 1,000,000 2023: Placeholder for the replacement of existing restroom/concession with new 2000 sq. ft. restroom/storage buildingGolf Course - Other 687,792 494,636 135,482 41,273 31,295 2,484 2019: $511K for reconstruction of the golf maintenance buildings, improvements to the 14th and 15th hole bridges. and parking drainage improvements. Parking lot asphalt repairs ($10K), repair asphalt at maintenance building ($3K), replace roof on maintenance building ($161.2K), replace wood trim at maintenance building ($2.7K); 2020: chain link-netting hybrid safety fence ($230K); complete asphalt repairs ($75K); repair wood trim on maintenance building ($25.8K), privacy fence repairs($2.2K), replace roof ($161.2K); 2021:course streambank restoration ($73.8K), maintenance building, HVAC unit ($17.7K), maintenance building heater ($8.9K), maint. building furnace ($9.8M); 2022: VRD shared cost for 1st hole Timber Path planking ($38.0K), asphalt repairs ($3.3K); 2023: Clubhouse walkways($12.4K); Clubhouse drain pans ($18.9K); 2024: Maintenance privacy repairs ($2.5K)60 September 3, 2019 - Page 65 of 412
Cost Increase from Prior YearNewly Added ProjectsShift in year 2019Amended 2020 2021 2022 2023 2024TOWN OF VAIL 2020 BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Dobson Ice Arena 211,443 - 486,861 - 53,862 16,127 2019: Complete pavers and concrete slab replacement ($54K); rock wall repair ($10.5K); roof snow removal contract ($44K); Repair exterior doors ($96K), window repairs ($7K); 2020: Projects delayed to 2021 for results of Civic Center master plan; 2021: Changing Rooms ($78.8), windows replacement ($74.3), heat pumps ($6.3K), restroom remodel ($78.7K), rebuild of electrical system ($144.2K), boiler room upgrades ($55K), steel gate ($14.3K), exterior lighting ($22.9), exterior wood trim ($9.3K); Repairs to exterior doors ($5.5K); exhaust stack repairs ($2.9K); 2023: grading and drainage repairs ($9.3K), rockwall repair ($15K), brick paver repairs ($16.9K), central air upgrades ($12.5K); 2024: Wood trim repairs ($10.4), chemical feed system repairs ($5.6K)Ford Park / Tennis Center Improvements 72,000 81,467 - - 53,862 - 2019: Complete replace gutters ($10.0K), Stain wood siding of concessions ($6.0K) and restrooms ($6.0K), restroom remodel (50K); 2020: Repair exterior doors ($9.6K); replace furnace, hot water tank, baseboards ($47.8K), replace windows ($24K); 2022: Replace wood siding and trim ($4.5K), exterior siding of restrooms and concessions replacement ($15.2K); 2023: Clubhouse grading and drainage maintenance ($15.6K), Athletic Fields 6,000 - 11,659 123,510 - 8,708 2019: Seal coat and crack fill in parking lot ($6K); 2021: Coat exterior gypsum board ($3.7K), Repaved parking lot ($8K), 2022: Grading and drainage repairs ($136.9K), paint wood trim ($4.5K), paint wood structure ($6.8K); 2024: Asphalt parking lot repairs ($8.7K)Gymnastics Center 60,000 - - 42,564 - - 2019: Installation of cooling system in 2018 ($60K); 2022: Restroom remodel ($42.6K)Total VRD-Managed Facility Projects 1,475,583 744,419 824,262 379,046 1,312,435 215,221 Total Expenditures 17,634,039 8,254,660 7,817,818 5,375,709 6,478,359 4,771,432 Revenue Over (Under) Expenditures (9,325,600) (1,655,494) (1,176,632) 1,387,441 427,320 2,272,672 Beginning Fund Balance 13,150,550 3,824,951 2,169,456 992,825 2,380,265 2,807,585Ending Fund Balance3,824,951$ 2,169,456$ 992,825$ 2,380,265$ 2,807,585$ 5,080,257$ 61 September 3, 2019 - Page 66 of 412
UNFUNDED**Costs are estimates**VRA RETTCapital Projects FundDescriptionWest Vail Master Plan ProjectsMaster plan is included in 2019/20 budgets; Any resulting projects or partnerships not fundedMunicipal Building Remodel25,000,000 Civic Area Plan ImplementationA variety of funding & financing mechanisms are available depending on projects identifiedMain Vail Round-about Major Reconstruction 3,600,000 Recent paving and I-70 Underpass project will extend the life of current roundaboutsWest Vail Round-about Major Reconstruction 1,000,000 Recent paving and I-70 Underpass project will extend the life of current roundaboutsRoad Reconstruction1,100,000 Major improvements to various Vail roads that are reaching end of life (25-35 years) and possible expansion of cul-de-sacsPhase II of Timber Ridge redevelopmentTROC Board developing RFQ process for 2019Timber Ridge Transit Stop Improvements 2,000,000 Transit Stop Improvements to coincide with Timber Ridge Phase II RedevelopmentBuffeher Creek Turn Lane1,450,000 Turn Lane at Buffehr Creek to coincide with Marriott Residence Inn; This turn lane different from the one to be put in by Marriott; project was originally scheduled for 2019 and delayed to 2021 to coincide with the Marriott constructionCommunity Ice SkatingOutdoor community ice at some of Vail parks such as DonovanPW Housing6,000,000 Employee housing at Public Works siteFuture stages of PW Shops Master PlanLionsHead Parking Structure East Entry Improvements 3,600,000 Does not add spaces, but brings remainder of structure up to standards of new transit center and current codes; enhances guest experience; includes heated stairways on east side- will not be funded until the Civic Area Plan is completeElectronic Directories in VillagesInformation and wayfinding Kiosks in Lionshead and Vail Village - (may be proposed in 2020)Electronic car charging stations in parking structuresHigh powered charging stations in the parking structures - costs and grants being researchedHistorical/ Cultural HeritageFunding to enhance and promote Vail cultural and historical vitality, education, economic developments; No projects identified as yetDobson SkylightsUpgrades or removal of Dobson Skylights pending the Civic Area PlanFacility Safety ImprovementsBuilding improvements to provide and enhance employees with a safe work environmentFord Park: Artist Residence Cottage 472,000 Renovation of existing original farm house into AIPP artist residence studio space; $50K from East WestNature Center 4,000,000 Per Council August 6, 2019; wait to allocate budget dollars until additional public engagement and designNugget Lane Bridge1,400,000 Per Council August 6, 2019; wait to allocate budget dollars Funding Resource Options:Projected Fund Balance by end of 2023: 12,679,839 2,807,585 8,421,413 Eligible for funding from62September 3, 2019 - Page 67 of 412
63
Marketing Fund $2.8 MILLION
Marketing Fund revenue is generated through the collection of annual business license fees.
Budgeted revenue for 2020 of $325,000 is an increase of 18% from the original 2019 budget
and consistent with 2019 year to date collections. Along with $2.5 million in transfer from the
General Fund, the Marketing Fund expenditures will be used toward event funding including the
Commission on Special Events, Education and Enrichment, Signature Events, and Destination
Events. Total expenditures are proposed at $2.8 million.
Heavy Equipment Fund $3.8 MILLION
This is an internal services fund that manages the maintenance and repair of town vehicles and
equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs
are charged back to the departments based on their use of the vehicles and equipment. The
Heavy Equipment Fund (HEF) includes $1,002,765 to purchase various replacement vehicles
and equipment in 2020. The vehicles are scheduled to be replaced at determined intervals.
Funding for the HEF consists of charges to departments using the equipment and sales or
trade-ins of old equipment. The HEF is projected to have a fund balance of $1.6 million at the
end of 2020.
Health Insurance Fund $5.6 MILLION
This is an internal services fund that manages the town’s health insurance plans. Costs are
charged back to the town departments and employees through payroll deductions. The town is
self-insured and has stop-loss coverage from an outside insurer to protect against significant
claims. For 2020, premiums and fees are estimated to only increase by 5% from 2019 budget.
Staff will manage the impact in three ways: through an increase to employee monthly premiums,
an increase in benefits charged to town departments and an appropriate amount of Health
Insurance Fund reserves if needed. Projected fund balance is $3.3 million for the end of 2020.
Dispatch Services Fund $2.8 MILLION
This is an enterprise fund that manages county-wide 911 emergency services. Besides
providing dispatch services for the Town of Vail’s public safety departments, the town provides
dispatch services for 11 other agencies in the lower Eagle Valley. The majority of revenue is
received from outside agencies, with the Town of Vail cost share of $661,194 for 2020. The
2020 proposed Dispatch Services Fund reflects a surplus of $101,150 resulting in a fund
balance of $1.4 million.
Timber Ridge Enterprise Fund $1.6 MILLION
The 10 acre property at Timber Ridge is owned by the town, with the eastern half of the property
under a ground lease to Lion’s Ridge Apartment Homes with no lease payment for ten years.
The Timber Ridge Enterprise Fund includes only the operating budget for the western half of the
property (96 units, with 54 units under master lease to Vail Resorts). The 2020 proposed budget
reflects a surplus of $289,089 after payment of all operating expenses, principal and interest
due to the capital projects fund, and $321,192 set aside for capital projects. Capital projects
include bathroom and kitchen renovations that were carryovers from the work started in prior
years and $50,000 in funding for a site feasibility study for future redevelopment. Annual rent
will increase 5% upon lease renewals. Timber Ridge is projected to have a fund balance of
$1.8 million at the end of 2020.
September 3, 2019 - Page 68 of 412
2018 2019 2019 2020
Actual Original Amended Budget
Revenue
Business Licenses 337,602$ 275,000$ 275,000$ 325,000$
Transfer in from General Fund 2,186,120 2,357,788 2,407,788 2,476,211
Earnings on Investments 4,718 3,000 3,000 3,000
Total Revenue 2,528,440 2,635,788 2,685,788 2,804,211
Expenditures
Commission on Special Events (CSE) 850,990 893,648 893,648 893,648
Education & Enrichment 151,500 151,500 151,500 154,530
Signature Events:
Bravo! 289,661 289,661 289,661 296,934
Vail Jazz Festival 74,902 74,902 74,902 76,400
Vail Valley Foundation - Hot Summer Nights 27,500 27,500 27,500 28,050
Vail Valley Foundation - Dance Festival 53,562 53,562 53,562 54,633
Vail Valley Foundation - Colorado Classic 110,000 - - -
Burton US Open 490,000 490,000 490,000 490,000
Fireworks 33,810 52,015 70,220 52,015
Destination Events:
Snow Days 300,000 300,000 300,000 300,000
Spring Back to Vail 130,000 300,000 300,000 300,000
Other Event Funding:
Global Solutions Forum - - 50,000 -
Vail Skating Event 20,000 - - -
Thanksgiving - - - 155,000
Collection Fee - General Fund 16,880 13,750 13,750 16,250
Total Expenditures 2,548,805 2,646,538 2,714,743 2,817,461
Revenue Over (Under) Expenditures (20,365) (10,750) (28,955) (13,250)
Beginning Fund Balance 323,607 220,107 303,243 274,288
Ending Fund Balance 303,243$ 209,357$ 274,288$ 261,038$
TOWN OF VAIL 2020 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
VAIL MARKETING & SPECIAL EVENTS FUND
64
September 3, 2019 - Page 69 of 412
Proposed
2018 2019 2019 2020
Actual Budget Amended Budget
Revenue
Town of Vail Interagency Charge 3,095,958$ 3,350,058$ 3,350,058$ 3,535,384$
Insurance Reimbursements & Other 29,862 10,000 10,000 10,000
Earnings on Investments 20,568 7,900 7,900 7,900
Equipment Sales and Trade-ins 99,015 189,170 189,170 154,563
Total Revenue 3,245,402 3,557,128 3,557,128 3,707,847
Expenditures
Salaries & Benefits 1,101,076 1,173,804 1,173,804 1,168,085
Operating, Maintenance & Contracts 1,309,791 1,598,685 1,598,685 1,624,769
Capital Outlay 733,115 937,800 958,445 1,002,765
Total Expenditures 3,143,982 3,710,289 3,730,934 3,795,619
Revenue Over (Under) Expenditures 101,421 (153,161) (173,806) (87,772)
Beginning Fund Balance 1,854,998 1,655,305 1,956,419 1,782,613
Ending Fund Balance 1,956,419$ 1,502,144$ 1,782,613$ 1,694,841$
Proposed
2018 2019 2020
Actual Budget Budget
Revenue
Town of Vail Interagency Charge - Premiums 3,950,000$ 4,450,000$ 4,650,000$
Employee Contributions 773,461 715,000 809,500
Insurer Proceeds - 20,000 20,000
Earnings on Investments 45,396 25,000 30,000
Total Revenue 4,768,857 5,210,000 5,509,500
Expenditures
Health Inusrance Premiums 889,778 1,139,857 1,152,909
HC Reform Fee - 20,500 20,500
Claims Paid 3,961,664 4,282,775 4,388,760
Professional Fees 20,594 20,000 20,000
Total Expenditures 4,872,036 5,463,132 5,582,169
Revenue Over (Under) Expenditures (103,179) (253,132) (72,669)
Community Health Reform
Beginning Fund Balance 3,449,658 3,594,867 3,341,735
Ending Fund Balance 3,346,480$ 3,341,735$ 3,269,066$
HEALTH INSURANCE FUND
TOWN OF VAIL 2020 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
TOWN OF VAIL 2020 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
65
September 3, 2019 - Page 70 of 412
Proposed
2018 2019 2019 2020
Actual Original Amended Budget
Revenue
E911 Board Revenue 778,562$ 803,953$ 803,953$ 845,030$
Interagency Charges 1,277,282 1,354,077 1,354,077 1,329,952
Other State Revenues 403,000 - - -
Other County Revenues 12,360 - - -
Town of Vail Interagency Charge 659,608 669,590 669,590 661,194
Earnings on Investments 22,678 6,168 6,168 10,000
Other 1,262 - - -
Total Revenue 3,154,753 2,833,788 2,833,788 2,846,176
Expenditures
Salaries & Benefits 1,960,106 2,206,730 2,206,730 2,248,023
Operating, Maintenance & Contracts 468,264 533,884 533,884 497,003
Capital Outlay 432,221 - 181,080 -
Total Expenditures 2,860,590 2,740,614 2,921,694 2,745,026
Revenue Over (Under) Expenditures 294,163 93,174 (87,906) 101,150
Beginning Fund Balance 1,138,864 870,094 1,433,027 1,345,121
Ending Fund Balance 1,433,027$ 963,268$ 1,345,121$ 1,446,271$
TOWN OF VAIL 2020 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
66
September 3, 2019 - Page 71 of 412
Proposed
2018 2019 2019 2020
Actual Original Amended Budget
Revenue
Rental Income 1,452,310 1,570,272 1,570,272 1,595,250
Other Income 12,906 19,346 19,346 19,034
Total Revenue 1,465,216 1,589,618 1,589,618 1,614,284
Expenditures
Operating, Maintenance & Contracts 514,238 524,144 524,144 529,740
Capital Outlay 79,991 280,701 481,411 321,192
Total Expenditures 594,229 804,845 1,005,555 850,932
Operating Income 870,987 784,773 584,063 763,352
Non-operating Revenues (Expenses)
Interest on Investments 12,008 12,000 12,000 12,000
Loan Principal Repayment to Capital Projects Fund (367,196) (372,704) (372,704) (378,294)
Interest Payment to Capital Projects Fund (122,221) (116,638) (116,638) (110,969)
(477,409) (477,342) (477,342) (477,263)
Revenue Over (Under) Expenditures 393,578 307,431 106,721 286,089
Beginning Fund Balance 1,030,676 1,209,806 1,424,254 1,530,975
Ending Fund Balance 1,424,254$ 1,517,237$ 1,530,975$ 1,817,064$
TOWN OF VAIL 2020 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
TIMBER RIDGE FUND
67
September 3, 2019 - Page 72 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : bpantzer@bravovail.org
What is the name of your organization? : Bravo! Vail
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : Signature Events
Type of Funding Requested : Cash and In-kind
Amount of 2020 Cash Contribution Requested : $316,000
2020 In-Kind Contribution Requested : 10 days at Donovan Pavilion
What is the name of your event? : Bravo! Vail Music Festival
Is this a new event or program? : No
How much funding did you receive from the Town of Vail for 2019? (Please include total funding you
received from the CSE and Town Council) : $288,661
Proposed Event/Program Start Date : 2020-06-25
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 11 7/16/2019, 5:37 PM
September 3, 2019 - Page 73 of 412
Proposed Event/Program End Date : 2020-08-06
Name of person completing the application : Beth Pantzer
Title of person completing the application : Database Manager
Provide name of person or entity to whom the funding check will be cut. : Bravo! Vail
Mailing Address Street : 2271 N Frontage Rd W Ste C
City : Vail
State : US-CO
Zip Code : 81657
Telephone number : 9708274037
Email address : bpantzer@bravovail.org
Event/program and/or organization website : https://www.bravovail.org/
Number of years organization has been in business : 32
Organization's Mission Statement : Bravo! Vail enriches people's lives through the power of music by:
Producing the finest performances by the greatest artists; Fostering music education; Promoting a lifelong
appreciation of the arts.
Organization's Tax Status : Non-Profit (501C-3)
Is this a new or existing event/program in Vail? : Existing
How many years has the event or program been produced in Vail? : 32
How does your request support item 1C of the Contribution Policy (See above) : Bravo! Vail has been a
staple of the Vail community for more than 30 years, annually building upon and enhancing the social, financial,
and cultural benefits it provides. Bravo! Vail’s request for Town of Vail funding aligns perfectly with the Town’s
mission to maintain its status as a premiere international mountain resort community. First, the Festival is a
major contributor to a vibrant and diverse local economy. The Festival’s direct economic impact in the Town of
Vail is significant with $11.7 million in 2018 and approximately $430,000 generated in tax revenue. The
industries most greatly impacted were Food and Beverage at $4.6 million and Lodging and Hotel Expenses at
$4.2 million. Bravo! Vail also prides itself in providing the utmost exceptional services in its direct interaction with
customers and musicians and through its venues and program offerings. In 2018, the Festival had a Net
Promoter Score of 85%, and 87% of survey responders rated their overall satisfaction as 9-10 and 10% as 7-8.
Bravo! Vail continues to build on its history of excellence and garnering international recognition with its lineup of
world class orchestras. Stages across Vail have been graced by musicians and conductors of the highest artistic
quality and international status. The Festival continues to expand its audience base (in 2018, one in five
attendees had never attended before) by offering new and exciting artists (such as the North American debut of
Chamber Orchestra Vienna – Berlin) and programs (such as the Festival’s debut opera Tosca in 2019). Bravo!
Vail provides a cultural element during the summer season and increasing Vail’s prominence as a summer
destination, thus establishing the town as a year-round destination. With 36% of audience members
representing attendees from outside Colorado the opportunity to cultivate these visitors into annual visitors (both
during the summer and winter months), second-home owners, or year-round residents is ample. Additionally,
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 11 7/16/2019, 5:37 PM
September 3, 2019 - Page 74 of 412
Bravo! Vail has significant impact on ensuring the future economic health of the Vail community. According to
Bravo! Vail’s 2018 survey, 98% of audience members stated that they are likely to return to the Festival and 97%
said they are likely to recommend Bravo! Vail to a friend, setting the stage for future tourism. Bravo! Vail’s
Education and Community Engagement Programs also have a profound impact, reaching thousands of children
and adults who might not otherwise have access to such programs. By offering easily accessible and low-cost or
free events, the Festival helps to build a healthy and well-balanced community. Furthermore, Bravo! Vail offers
its affordable lawn pass options (included discounted passes for students and Colorado teachers), providing the
opportunity to attend all orchestral performances for $6/concert to $17/concert. Finally, Bravo! Vail is committed
to sustainable efforts to ensure the environmental health of the community for future generations to enjoy. The
Festival’s office culture focuses on recycling and reusing and Bravo! Vail’s electronic distribution of event
invitations, ticket order confirmations, and use of an electronic auction system have helped reduce paper
consumption. In addition, in the spring of 2019, the office began to compost with Vail Honeywagon. Finally,
Bravo! Vail hosts concerts in locations which are easily accessible by public transportation, walking or bike.
Please describe the location(s) of the event or program in previous years. : For the past 32 years, Bravo!
Vail’s main stage has been Vail’s Gerald R. Ford Amphitheater. The stage has welcomed such orchestras as the
National Repertory Orchestra, the Colorado Springs Philharmonic Orchestra, the Rochester Philharmonic, the
Detroit Symphony Orchestra, and London’s Academy of St Martin in the Fields, as well as acclaimed soloists
such as Joshua Bell, Yo-Yo Ma, Bramwell Tovey, Augustin Hadelich, Hélène Grimuad, Pinchas Zukerman, Danill
Trifonov, and many more. Tin addition, the Festival has utilized other venues throughout Vail, including Donovan
Pavilion since 2012 and the Vail Interfaith Chapel. Bravo! Vail has also offered programs in Avon, Edwards,
Eagle, Gypsum and Minturn throughout the years in addition to its Vail programming.
Please provide a detailed description of the event/program and its activities. : Each summer, Bravo! Vail
welcomes four of the world’s greatest orchestral ensembles to Vail as the highlight of its six-week summer
festival. In 2020, Bravo! Vail will welcome the return of its three core resident orchestras: the Dallas Symphony
Orchestra, The Philadelphia Orchestra, and the New York Philharmonic. In addition, kicking off the season in the
Festival’s rotating international slot will be Chamber Orchestra of Europe. In addition, Bravo! Vail presents its
Chamber Music Series, offering both well-loved and brand-new chamber music with acclaimed artists, and
Classically Uncorked, featuring the past, present and future of chamber music from around the world with
decadent desserts and handcrafted wines, in the delightfully intimate setting of Donovan Pavilion. Furthermore,
Bravo! Vail’s mission to enrich people’s lives through the power of music is fulfilled throughout the year with free
community concerts, free or low-cost music education programs for kids and adults, and special collaborations
with other local nonprofit organizations. Specifically, programs during the 2020 season will include: • Master
Classes: Audiences gain astounding insight and a unique perspective about the music and the personalities
performing it as professional pianists coach the Bravo! Vail Piano Fellows • Pre-Concert Talks: Led by renowned
musicologists and passionate performers and designed to enhance the concert experience and create deeper
connections to the evening’s program • Free Concert Series at Vail Interfaith Chapel: Hour-long chamber music
concerts performed by Festival artists • After Dark Series: Festival musicians set up in bars and breweries to
create a truly unique experience with audiences, performing captivating music from classical to contemporary
works • Little Listeners @ the Library: Fun and informative performances by Festival musicians, including a
musical activity or mini Instrument Petting Zoo for the kids • Free Family Concert: Fun-filled orchestral adventure
for music-lovers of all ages, designed to delight and engage young listeners with an Instrument Petting Zoo and
other activities to make musical connections in this introduction to the exciting world of symphonic music Bravo!
Vail’s 2020 Season will feature something for every music lover, from the youngest audience member to the
young at heart, with world-class performances, easily accessible programs and interactive musical experiences.
Do you plan to use Vail Recreation District Facilities? : No
If any of the event/program takes place outside of the Town of Vail, please explain where the event will
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 11 7/16/2019, 5:37 PM
September 3, 2019 - Page 75 of 412
take place and why. : Each summer, mare than 50 events occur with in the Town of Vail; however, Bravo! Vail's
programs stretch across the Vail Valley, including in Avon, Gypsum, Eagle, and Edwards. Bravo! Vail is
committed to impacting the entire local community of the Vail Valley and bringing music directly to the
community. By reaching beyond the Town of Vail, the Bravo! Vail is able to share the beauty of classical music
with audiences who could not otherwise experience the Festival.
Which of these environmental practices will you commit to executing at your event/program? :
Recyclable Materials
Encourage bikes, etc
Recycle
Eco Friendly serving
No Styrofoam
Water Bottle Filling
Please describe your commitment to environmental sustainability and detail measures that will be taken
during your event to ensure minimal environmental impact and sustainable best practices. : Bravo! Vail is
committed to environmental sustainability at each venue. For its events, Bravo! Vail promotes public
transportation options to ticket buyers, uses recyclable materials, and coordinates with venue management and
concessions/caterers to encourage recycling and the use of reusable resources. Bravo! Vail also includes
messaging on its collateral, including the program book which is heavily featured at the Gerald R. Ford
Amphitheater, to encourage sustainable practices. Program books left behind at concerts are gathered, saved
and redistributed at future performances.
Number of participants (athletes, artists, exhibitors, etc.) anticipated : 400
Number of volunteers needed : 100
Number of event/program staff : 40
Estimate of total number of spectators/attendees anticipated : 61,000
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that
your event/program will bring to Vail : 17,000
Estimate the number of destination guests from outside Colorado your event/program will bring to Vail :
18,000
Estimate the number of international guests your event/program will bring to Vail : 600
How will your event/program increase sales tax in Vail? : As a six-week annual cultural attraction within Vail,
Bravo! Vail draws guests and musicians from around the world who provide substantial direct benefit through
spending and generates tax revenue for the town. Audience members and musicians (who are on average
accompanied by 2 guests) spend on dining, groceries, lodging (with guests average a trip length of 3.7 nights),
parking, shopping, and other activities (i.e. spa visits, bike rentals, rafting, tours).
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
4 of 11 7/16/2019, 5:37 PM
September 3, 2019 - Page 76 of 412
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? :
Bravo! Vail supports the Town of Vail’s mission of providing an abundance of cultural and educational
opportunities to residents and visitors alike and contributing to a vibrant community by offering a multitude of
performances by internationally acclaimed ensembles, presenting world renowned soloists, and engaging the
community in free educational events throughout the season. More than 50 events will occur within the town
during the six weeks of the Festival’s 2019 Season and a similar number of events is anticipated for 2020.
Bravo! Vail also contributes to a diverse economy by bringing a mix of guests into the town, from locals, to
musicians, to Front Range visitors, and to out-of-state guests, all of whom contribute to the Festival’s economic
impact. Finally, Bravo! Vail always strives to provide the most exceptional services to attendees and musicians,
hosting its concerts in Vail’s finest venues, focusing on producing offerings of only the highest artistic quality, and
improving services based on attendee feedback.
Brand Fit: How will your event or program support the Vail brand identity? : Bravo! Vail supports the Vail
brand identity in a multitude of ways. First and foremost, the Festival provides once in a lifetime experiences
each and every time. Bravo! Vail is the only Festival in North America to host four world class orchestras in a
single season, presenting internationally renowned ensembles, soloists and chamber musicians from around the
world, and offering the opportunity to experience the world's best in the unique atmosphere of the Gerald R.
Ford Amphitheater and Donovan Pavilion for performances. Bravo! Vail provides access to music and artists that
audiences might not otherwise have. In addition, the Festival has garnered international recognition as "one of
the world's premiere music festivals" (Opera Wire) and is featured in publications such as The New York Times,
Opera Now, BBC Music Magazine, Gramophone, Denver Post, Broadway World, and more. The Festival is a
six-week annual cultural attraction, enriching the cultural life of Vail and increases the Town of Vail's prominence
as a summer destination for cultural tourism. Finally, Bravo! Vail contributes to the economic growth and
vibrancy of the Town of Vail by bringing a healthy mix of visitors to the town. These visitors represent a highly
sought-after demographic and bring revenue to the town in the form of shopping, dining, lodging and recreation.
Community Enrichment: How will your event/program attract target markets of both visitors and
community members? : Bravo! Vail will target markets of both visitors and community members through a
multifaceted marketing campaign which includes local, regional, national and international efforts. This
campaign includes targeted e-mail blasts, Front Range marketing such as billboards, radio and television
advertisements, and press coverage ranging from the Vail Daily to Denver Post to international publications
such as Gramophone. In addition, the Festival has invested in social media with Instagram takeovers, Facebook
Live videos, YouTube channel and targeted social media advertisements. Data-driven digital advertising and
behavioral retargeting remain a key component of Bravo! Vail's marketing strategy. Bravo! Vail also has a
concierge program with 43 guest properties and hotels that encourages concierges to purchase tickets for
guests. Bravo! Vail provides each property a packet of information prior to the season and visits each
approximately 8 times throughout the summer to provide an update on upcoming events. Finally, Bravo! Vail
works with these partners during the summer to provide collateral such as rack cards during the winter months,
targeting winter guests to return for the summer.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new
programming, entertainers, adding additional days and activities.) : Led by its strategic plan, Bravo! Vail is
committed to cultivating new audiences through innovation around new sounds, new instruments, new
musicians and new ways of experiencing music. In 2020, Bravo! Vail will welcome Chamber Orchestra of
Europe (https://www.coeurope.org/) in its Festival debut for a three-night residency. The Festival is always
cultivating new relationships with musicians for exciting solo debuts and in 2020 will bring cellist Truls Mork
(https://www.harrisonparrott.com/artists/truls-mork) and the New York City based Aizuri Quartet
(https://www.aizuriquartet.com/) for the first time. In addition, in 2019, Bravo! Vail revamped its After Dark Series
for “Sundays @ Shakedown,” bringing boundary-defying musicians to perform everything from classical pieces
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
5 of 11 7/16/2019, 5:37 PM
September 3, 2019 - Page 77 of 412
to innovative contemporary works and cutting-edge premieres in Vail Village. For example, in 2019, this series
will feature The Brass Project, a sextet committed to invigorating the brass chamber music experience through
vibrant performances and fearless exploration, and a world premiere by composer and bassist Edgar Meyer and
son George Meyer. Through Bravo! Vail’s New Works Project, the Festival has commissioned or co-
commissioned eight new works since 2017 and will continue to do so in 2020 and beyond, contributing to the
musical canon, engaging today’s most innovative composers, and bringing in the most adventurous music
lovers.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? :
Each orchestra’s concerts are performed at the Gerald R. Ford Amphitheater, combining sensational music with
the natural beauty of the Rocky Mountains and contributing to a musical adventure like no other. Audiences
experience a voyage of transcendence and discovery throughout the season and experience everything for the
classics, to the contemporary, to the fun and exciting which evokes the vivid energy of youth the the magic of
music. Not only is Bravo! Vail a musical experience, it is a social experience with the social aspect a cornerstone
of the Festival, just as important as the artistry and cultural components.
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support? : In the spring of 2019, Bravo! Vail concluded the development of its updated strategic
plan which will guide the Festival for the next 3 to 5 years. One of its goals is to cultivate the Front Range by
investing in marketing channels to target those visitors and exploring the Front Range corporate partnership
market. In being strategic around marketing in the Front Range, the Festival sees opportunities to
simultaneously develop valuable corporate partnerships and sponsorship so that the two go hand in hand. With
many national businesses located in the Front Range, these partnerships could lead to a broader appeal and
reach.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and
internationally? : Each summer, Bravo! Vail recruits students from around the country poised to begin careers
in arts administration and non-profit management for the Internship Program. These interns develop skills in
development, marketing, education program management, sound engineering, and operations. In addition, they
interact with arts professionals from the orchestras in enhancement activities and have opportunities to explore
all areas of a non-profit. They are a vital part of the success of the Festival and many go onto prestigious jobs
throughout the world of arts administration.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting
community benefit of the event or program? : Bravo! Vail’s lasting community benefit is providing exceptional
programs which no other organization offers, filling the summer season with world-class orchestras, chamber
ensembles, and soloists, and highlighting the uniqueness of summer in Vail which is known primarily for its
winter activities. Bravo! Vail does not exclusively serve any one population, reaching the entire community
(permanent, transient, and tourist) and exposing attendees of all ages, ethnicities, and socio-economic
backgrounds to cultural experiences like no other. The Festival provides an outlet for all people to interact and
experiment with music and develops a life-long appreciation for the arts. In addition, Bravo! Vail partners with
many other local organizations through special collaborations which brings music directly to local vulnerable
populations. Finally, the community can have lasting involvement with Bravo! Vail by providing feedback which is
annually evaluated to ensure the community and its needs are being served to the best of the Festival’s ability.
How will the event or program leverage media and attract donor and sponsorship support? : In 2019,
Bravo! Vail engaged public relations firm 8VA Music Consultancy to reach media regionally, nationally and
internationally and has resulted in increased media coverage. This media coverage is utilized to show
prospective corporate sponsors the Festival's reach and impact. Strategic partnerships with media partners such
as Colorado Public Radio reach potential donors directly by showing the product that Bravo! Vail produces.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
6 of 11 7/16/2019, 5:37 PM
September 3, 2019 - Page 78 of 412
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. :
9,300
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased
spending generated by your event or program. : $11,000,000
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the
Town of Vail expect? : $36,800,000
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the
Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $
(2000 attendees) x ($240 daily spend ) = $480,000
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a
description of how you will track the number of lodging nights generated. REMINDER: Per the CSE
funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels
and lodges. : Bravo! Vail directs prospective attendees to book lodging within the Town of Vail through its
website which features its lodging partners in its current partners section (https://www.bravovail.org/about-
us/bravos-partners/), as well as under a "Plan Your Visit" section (https://www.bravovail.org/your-visit/planning-
your-trip/#lodging---dining---retail). Hotel partners are also featured in email blasts which are sent to 18,000 to
20,000 subscribers. Partners are also invited to participate in the Festival's Insiders Club, providing special
offers to attendees. The number of lodging nights generated is calculated based on audience surveys. Lodging
is calculated for audience members who indicate Bravo! Vail is a primary reason for their trip and averages trip
length, as well as for musician nights.
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : Yes
Describe how you will use the funds requested? : Orchestral Underwriting: Each summer, Bravo! Vail hosts
four resident orchestras and a myriad of acclaimed soloists accompanying each. In 2020, Bravo! Vail will
welcome the return of its three core orchestras which have become adored by audience members and have
been enthralling audiences new and old each season: the Dallas Symphony Orchestra, The Philadelphia
Orchestra, and the New York Philharmonic. Continuing the overwhelming success of its rotating international
slot, Chamber Orchestra of Europe will open the Festival in its Bravo! Vail debut. Chamber Orchestra of Europe
has been acknowledged as the “finest chamber orchestra in the world” with conductor Yannick Nézet-Séguin
proclaiming, “Every single moment with the COE counts amongst the most treasured in my life as a musician.”
For the 2020 Season, Chamber Orchestra of Europe is preliminary scheduled for performances between June
25 and 28; the Dallas Symphony Orchestra between July 1 and July 6; The Philadelphia Orchestra between July
10 and July 18; and the New York Philharmonic between July 22 and 29. Every performance integrates the
unique style specific to the orchestra, the sounds and histories of a variety of repertoire, and a balance of genres
and eras. Alongside these orchestras, an array of acclaimed soloists and guest conductors, many of whom are
considered the very best in the world, perform and are selected based on musical excellence, audience appeal,
and balance of repertoire. Soloists, conductors and repertoire under consideration for 2020 include: • Three
nights of piano concertos (Schumann’s Piano Concerto, Shostakovich Piano Concerto No. 2, and Chopin Piano
Concerto No. 1) with Yuja Wang (http://yujawang.com/) and Chamber Orchestra of Europe • Mahler’s Symphony
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
7 of 11 7/16/2019, 5:37 PM
September 3, 2019 - Page 79 of 412
No. 2, Elgar’s Violin Concerto, Strauss’ Alpine Symphony • Violinist Nikolaj Znaider (https://imgartists.com/roster
/nikolaj-szeps-znaider/), violinist Pinchas Zukerman (http://www.kirshbaumassociates.com
/artist.php?id=pinchaszukerman), cellist Truls Mork in Bravo! Vail debut (https://www.harrisonparrott.com/artists
/truls-mork), and Tony Award winner Kelli O’Hara (https://www.kelliohara.com/) • Programs featuring female
composers • And the return of Bravo! Vail’s highly popular film night with live score (tentatively Bugs Bunny)
Bravo’s orchestral residences are the fundamental essence of the Festival and draw year-round residents,
second-home owners and tourists to Vail. In order to fulfill its mission producing the finest performances by the
greatest artists and to continue to advance musical excellence, Bravo! Vail requests support from the Town of
Vail for the residencies of Chamber Orchestra of Europe, The Philadelphia Orchestra, and New York
Philharmonic. The Festival requests $80,000 to support the Chamber Orchestra of Europe, as well as $93,000
per orchestra for both The Philadelphia Orchestra and the New York Philharmonic to support the residencies of
these staples of the Festival. With the international recognition of Chamber Orchestra of Europe, combined with
the undeniably extraordinary Yuja Wang, Bravo! Vail anticipates this first-time residency to open the season with
resounding success. The Philadelphia Orchestra, with the incomparable Yannick Nézet-Séguin at the podium,
has come to rival the popularity of the New York Philharmonic. Bravo! Vail’s orchestral season concludes each
year with the New York Philharmonic’s residency, which truly provides the cornerstone of the Festival. These six
performances see sell-out crowds, and ticket-buyers travel to Vail, brave inclement weather, and soak in every
note played by America’s oldest and most storied orchestra. Bravo! Vail recognizes that these requests
represent an increase of past funding by the Town of Vail. Each year, the Festival faces increased payment to its
orchestra partners as agreed upon in the multi-year agreements with The Philadelphia Orchestra and the New
York Philharmonic, as well as with an international orchestra such as Chamber Orchestra of Europe. Bravo!
Vail’s request to the Town of Vail represents approximately 11.4% of estimated total expenses for the Festival to
bring its orchestra partners to Vail. Bravo! Vail is incredibly grateful to the Town of Vail for its continued support
and makes these increased requests in funding to keep up with the stated rising costs of providing exceptional
services and world-class music. New Works Project In 2020, Bravo! Vail will continue its New Works Project,
which aims to nurture the creation of new music by today’s most innovative composers and to present the
incredible wealth of venerated music by the leading composers of the 20th and 21st centuries. The New Works
Project represents the Festival’s dedication to commissioning and presenting new works by high profile
international composers each year. For the 2020 season, Bravo! Vail will commission one new work and co-
commission two by American composers Chris Rogerson, Caroline Shaw and Mason Bates. Rogerson
(http://chrisrogerson.com/) has been hailed as a “confident, fully-grown composing talent” (Washington Post)
whose music has “virtuosic exuberance” and “haunting beauty” (New York Times). This new work will have its
world premiere at Bravo! Vail and feature Dover String Quartet performing. The Dover String Quartet will also
perform a new work by Bates (https://www.masonbates.com/), composer of the Grammy-winning opera The
(R)evolution of Steve Jobs and the 2018 Composer of the Year by Musical America. Finally, in their Bravo! Vail
debut, Omer Quartet will perform a new piece by Shaw (https://carolineshaw.com/), the youngest person to win
a Pulitzer Prize for music when she did so in 2013 at age 30. In addition, the Classically Uncorked Series will
present numerous pieces by 20th and 21st century composers, exposing audiences to lesser known composers.
This series has become increasingly popular and is designed to showcase the past, present and future of
chamber music. The New Works Project, through the commissioning of new works by high profile international
composers each year and the presentation of works by living composers, provides major marketing
opportunities for Bravo! Vail and by extension the Town of Vail. The New Works Project has garnered national
press recognition for the Festival, which past and present press including listings and features in Musical
America, Broadway World, BBC Music Magazine, The New York Times, and New Music USA. To continue to be
a leading innovator and contribute to the world musical canon, Bravo! Vail requests $50,000 in support of this
project for 2019. Bravo! Vail is thankful for the support the Town of Vail has shown this project and understands
this represent an increase in past funding for this project. However, with three works slated for the upcoming
season, the funding would ensure the continued success of the project.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
8 of 11 7/16/2019, 5:37 PM
September 3, 2019 - Page 80 of 412
Please upload event/program/organization budget. : Draft 2020 Budget.xlsx
Who currently funds the event/program? : Town of Vail, The Paiko Foundation, the Sidney E. Frank
Foundation, Private Donors
Who currently funds your organization? : Town of Vail, Town of Gypsum, ANB Bank, Alpine Bank, LIV
Sotheby's International Realty, Colorado Creative Industries, Fidelity Investments, Slifer Smith & Frampton, US
Bank, B-Line Xpress, Gallegos Corp, Holy Cross Energy, Wall Street Insurance, Edward Jones, Lewis Bess
Williams & Weese, Silversmith Legal, FirstBank, Bank of America Private Bank, Citywide Banks, Private Donors
What percentage % of the total event budget is being requested to fund? : 4
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : Bravo! Vail maintains excellent fiscal health, in part due to the invaluable support of the Town of
Vail. However, if the Festival is not funded at the full request, Bravo! Vail would prioritize its activities and events
to ensure it still offered the highest quality experience and level of artistic excellence audiences have come to
know. More "out of the box" programming and events may be eliminated or limited. The Festival may also utilize
its endowment to cover necessary costs.
Should the Council decide not to support this event/program at all, will it still occur? : Yes
What dollar amount of the total event/program gross revenue do you expect the event itself to generate?
(ticket sales, merchandise, food and alcohol sales, etc.) : 2,087,000
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : Yes
Audience: Who is your audience? (You may choose more than one.) :
First time visitors
Returning guests
Primary and Second Homeowners
Local residents
Channels: Which of these channels will you utilize to promote your event or program? (You may select
more than one.) :
Print - Local
Print - Regional
Print - National
Radio
Television
Online Event Listings
E-newsletters
Web
Media Plan/Public Relations
Facebook
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
9 of 11 7/16/2019, 5:37 PM
September 3, 2019 - Page 81 of 412
Instagram
Twitter
Posters
Rack Cards
Signage – Banners, etc
Partnerships
Local Vail Businesses
Concierge Visits
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $400,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? :
$1,900,000
2. Please list your confirmed sponsors or partners. : Sponsorship and partnerships for 2020 will begin to be
actively pursued in the Fall of 2019. To date, Bravo! Vail has confirmed for the 2020 season Colorado Creative
Industries.
3. Please explain the potential for additional sponsorships or partners. : Bravo! Vail's corporate
partnerships continue to grow with four new corporate partners in 2019. In 2018, Bravo! Vail developed 10 new
partnerships, half of which renewed for 2019. The Festival has seen increased interest in sponsorship and is
working to cultivate prospective partners throughout the year for in ask for 2020. The Festival anticipates several
additional sponsors for the upcoming year based on its recent success.
Organization rosters naming all officers, board of directors and respective positions as relevant : 2019
Bravo Vail Board of Trustees.xlsx
List any URLs where additional information can be found, including photos, videos or other content
relevant to your application. : Videos: https://www.youtube.com/channel/UC7uJPwuPe7FQIS-xAa4WcfQ
Photo Galleries: https://www.bravovail.org/look-listen/photo-galleries/ Bravo! Vail in the News:
https://www.bravovail.org/look-listen/bravo-vail-in-the-news/
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
10 of 11 7/16/2019, 5:37 PM
September 3, 2019 - Page 82 of 412
Bravo! Vail Music Festival
2020 Budget
2020
Budget
Revenues
Earned/Unearned Income
01-40301 Ticket Sales 1,867,125
01-40302 Soiree Ticket Sales 50,000
01-40303 Gala Auction & Ticket Sales 300,000
01-40304 Education Income 205,000
01-40308 Edu - Tuition 5,000
01-40310 Edu- Guild dues and merch sales 30,000
01-40305 Festival Contributions/Gifts 4,048,002
01-40309 Program Advertising 155,500
01-40311 Interest Income/Stock gains 1,000
01-40315 Endowment Contribution 50,000
01-40331 Released from Restriction 1,427,100
01-80355 Investment Gains -
Total Earned/Unearned Income 8,138,727
Total Revenues 8,138,727
Expenses
Artistic
01-50401 Artistic Staff 259,555
01-50403 Artistic Staff Expenses 20,000
01-50413 Artist Fees 513,550
01-50417 Housing 692,000
01-50418 Orchestras 2,327,818
Total Artistic 3,812,923
Concewrt Operations
01-50501 Concert Hall Rental 10,000
01-50502 GRFA 270,000
01-50505 Equipment Rental/Sound Engineer 87,400
01-50506 GRFA Screen Usage 38,700
01-50507 Piano 25,000
01-50517 Videography 58,155
01-50519 Production Crew Salaries 92,844
01-50520 Concert Production 100,250
01-50521 Operations Salaries 109,002
01-50523 Soiree Expenses 50,000
01-50602 Box Office Salaries 133,215
01-50715 Guild Expenses 13,000
September 3, 2019 - Page 83 of 412
Total Concert Operations 987,566
Education
01-50414 Education - Artist fees 85,375
01-50424 Education - Administration 4,000
01-50425 Education Salaries 194,229
01-50426 Adult Education 7,600
01-50428 Intership expenses 4,500
01-50429 Family Concerts 29,000
01-50430 After-School Programs 41,400
01-50431 Education - Marketing 16,150
Total Education 382,254
Marketing
01-50601 Marketing & PR Projects 16,150
01-50603 Website Design & Maintenance 80,190
01-50607 Digital 52,600
01-50609 Direct Response 42,200
01-50611 PR & Content 76,200
01-50613 Research 4,695
01-50617 Hospitality 2,500
01-50623 Advertising - Print 33,500
01-50625 Advertising - Broadcast 17,000
01-50626 Advertising - Outdoor 17,010
01-50629 Festival Design/Collateral 79,900
01-50630 Marketing Salaries 235,484
Total Marketing 657,429
Fundraising
01-50657 Donor Cultivation 71,495
01-50659 Gala Dinner Expenses 115,000
01-50661 Development Planning/Travel 14,500
01-50663 Donor Events 107,550
01-50665 Postage - Fundraising 10,000
01-50667 Development Salaries 495,145
Total Fundraising 813,690
Administration
01-50701 Office Rent 88,739
01-50703 Utilities 5,520
01-50704 Postage - Admin 12,000
01-50705 Telephone 10,500
01-50707 Office Supplies 16,000
01-50708 Administrative Expenses 20,000
01-50709 Office Equipment 16,000
01-50710 Network Licensing & Maintenance 110,000
01-50711 Stationery/Ticket Stock 9,500
September 3, 2019 - Page 84 of 412
01-50712 Executive Dir. Expense Acct.10,000
01-50713 Staff Travel/Long Distance 10,000
01-50716 Board Expenses 10,000
01-50717 Audit 12,000
01-50718 Trans/Processing Fees 100,000
01-50719 Office Maintenance/Storage 16,000
01-50723 Festival Insurance Policies 33,001
01-50802 Consulting Fees 20,000
Total Administration 499,260
Salaries/Taxes
01-50800 Administrative Salaries 621,773
01-50803 Employee Health Benefits 138,249
01-50805 Retirement Benefit Mgt 2,100
01-50807 Employer taxes 157,000
01-50808 Worker's Compensation 6,000
01-50809 Employer retirement contribution 45,483
01-50811 Employee Development 15,000
01-50817 Employee Recognition -
Total Salaries/Taxes 985,605
In Kind
01-40332 In Kind contributions 1,900,000
01-50460 In Kind Expense 1,900,000
Total In Kind -
Total Expenses 8,138,727
NET SURPLUS/(DEFICIT)-
September 3, 2019 - Page 85 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : asa@nromusic.org
What is the name of your organization? : National Repertory Orchestra
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : Signature Events
Type of Funding Requested : Cash Funding Only
Amount of 2020 Cash Contribution Requested : $4,500
What is the name of your event? : Free Family Concert
Is this a new event or program? : No
How much funding did you receive from the Town of Vail for 2019? (Please include total funding you
received from the CSE and Town Council) : $1,000
Proposed Event/Program Start Date : 2020-06-24
Proposed Event/Program End Date : 2019-06-24
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 7 7/16/2019, 5:09 PM
September 3, 2019 - Page 86 of 412
Name of person completing the application : Asa Armstrong
Title of person completing the application : Director of Developemnt
Provide name of person or entity to whom the funding check will be cut. : National Repertory Orchestra
Mailing Address Street : PO Box 6336
City : Breckenridge
State : US-CO
Zip Code : 80424
Telephone number : 970-453-5825
Email address : asa@nromusic.org
Event/program and/or organization website : National Repertory Orchestra
Number of years organization has been in business : 59
Organization's Mission Statement : The National Repertory Orchestra is a preeminent intensive fellowship
that equips young musicians for orchestral music careers while providing the highest-level of musical experience
for all stakeholders. We pride ourselves on Changing Lives Through Music!
Organization's Tax Status : Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application. : 501c3
Letter 2008.pdf
Is this a new or existing event/program in Vail? : Existing
How many years has the event or program been produced in Vail? : 9
How does your request support item 1C of the Contribution Policy (See above) : The National Repertory
Orchestra (NRO), like the Town of Vail, is dedicated to provide the community with recreational, educational and
cultural experiences. The NRO has a long-established relationship with Bravo! Vail and continues to bring a
world-class orchestral experience to this annual event. The NRO views our partnership with Bravo! Vail and the
Town of Vail as a wonderful opportunity to engage with the enthusiastic and receptive Vail audiences. The total
number of attendees anticipated in 2020 is 450-500. The NRO further benefits the Vail community through NRO
marketing efforts. The Gerald R. Ford Amphitheater is marketed in our early season brochure and season
program that reaches over 12,000 individuals annually, the concert is also marketed through social media and
local news papers.
Please describe the location(s) of the event or program in previous years. : As tradition holds, the family
friendly concert is held at the Gerald R. Ford Amphitheater.
Please provide a detailed description of the event/program and its activities. : The Family Concert has the
capacity to reach 1,265 individuals to include individuals, local childcare centers, summer day camps and senior
living facilities. This family friendly concert will include a music petting zoo along with a high caliber full orchestra
performance that is sure to inspire all ages and abilities to venture on a magical musical journey.
Do you plan to use Vail Recreation District Facilities? : Yes
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 7 7/16/2019, 5:09 PM
September 3, 2019 - Page 87 of 412
Please attach letter or email confirmation from Vail Recreation District if using VRD facilities. : Bravo! Vail
Venue_2020.pdf
If any of the event/program takes place outside of the Town of Vail, please explain where the event will
take place and why. : The Family Concert is hosted in three Colorado towns each summer: Breckenridge -
Riverwalk Center Gypsum - Lundgren Amphitheater Vail - Gerald R. Ford Amphitheater
Which of these environmental practices will you commit to executing at your event/program? :
Encourage bikes, etc
Recycle
Please describe your commitment to environmental sustainability and detail measures that will be taken
during your event to ensure minimal environmental impact and sustainable best practices. : The NRO is
committed to environmental sustainability and will encourage and use recycling in all required areas.
Number of participants (athletes, artists, exhibitors, etc.) anticipated : 89
Number of volunteers needed : 0
Number of event/program staff : 10
Estimate of total number of spectators/attendees anticipated : 450
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that
your event/program will bring to Vail : 250
Estimate the number of destination guests from outside Colorado your event/program will bring to Vail :
150
Estimate the number of international guests your event/program will bring to Vail : 50
How will your event/program increase sales tax in Vail? : The family friendly concert is an opportunity for
local and visiting families to combine a high quality concert with a unique dining and shopping experience prior
or post the concert.
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? :
The NRO is one of the top music festivals in the world. The acclaimed music program conducts a 25-city
audition tour with nearly 1,000 applicants to fill 89 coveted orchestra positions with the brightest musicians in the
world. Today you can find an NRO alumni on virtually every professional orchestra in the country. The NRO
shares the vision and mission of Vail's Town Council as we provide cultural and educational opportunities to
create vibrant communities through the universal language of music.
Brand Fit: How will your event or program support the Vail brand identity? : The NRO is a breath of fresh
air in the classical music world. It is a true treat when 89 young professional musicians share their passion for
music in a family friendly performance that is sure to animate the Town of Vail with a playful classical
performance suitable for all ages.
Community Enrichment: How will your event/program attract target markets of both visitors and
community members? : The Family Concert is a treat for both residents and visitors. This engaging program
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 7 7/16/2019, 5:09 PM
September 3, 2019 - Page 88 of 412
will speak to all participants on some level weather they are seasoned concert attendees or someone who is
discovering classical music for the first time.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new
programming, entertainers, adding additional days and activities.) : Each year the NRO invites 89
musicians to participate in NRO's Summer Festival. These young musicians are then mentored by professional
musicians, conductors and music educators. Each year the bar is set a bit higher as the musicians receive
training in community engagement and outreach to give vibrant, creative and engaging performances with a
fresh and new theme each year.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? :
The Family Concert is all about celebrating and embracing music, wrapped in a sense of humor. The goal is to
engage all participants on some level through the magic of music.
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support? : The event has a tremendous potential for both media exposure and sponsorships as it
provides a cultural experience for both young and old ranging from daycare centers to senior facilities.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and
internationally? : While the focus on the concert is music, there is always a story to be told and last year's
performance, The Listener - Magic Circle Mime, was about the importance of listening. “Many emotions are
experienced at a symphony concert but wonderment is seldom one of them…. It was as if everyone in the
audience had created the magic himself.” -Seattle Post Intelligencer This program, which received the
Washington State Arts Commission’s highest rating for quality, introduces new audiences to the workings of a
concert orchestra and explores the active relationship between the listening audience and the musician. The art
of listening requires talent and training. “The Listener” establishes this important concept through fifty minutes of
humor, drama, and dance; leaving the audience appreciating their own abilities as well as the orchestra’s. In the
dramatic story-line, the conductor has prepared a program of music from the various artistic disciplines but finds
his efforts complicated by the unexpected participation of two audience members. Musical challenges between
bugle and trumpet and tap dancing to ballet music are just part of the action as these two characters and the
audience learn about the orchestra, it’s music, and the art of listening.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting
community benefit of the event or program? : Today’s classical world is a vibrant melting pot of genres, ideas
and creativity, always evolving. The NRO is on the forefront of trends from within the huge expanse of music
with new innovative programs and performances.
How will the event or program leverage media and attract donor and sponsorship support? : The NRO
musicians are members of a global music community and engaging with the local community can be incredibly
beneficial to any educational organization. Support from Town of Vail demonstrates the value the Town place on
educational music programs connecting people through music. Town of Vail's support of the NRO demonstrates
a commitment to the residents and visitors of Vail. When seeking funding for the Family Concert the NRO is
often asked what other funders supports this initiative. Having Town of Vail as one of our funders gives us
leverage with other community partners.
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. : 25
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased
spending generated by your event or program. : $12,000
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
4 of 7 7/16/2019, 5:09 PM
September 3, 2019 - Page 89 of 412
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the
Town of Vail expect? : $17,000
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the
Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $
(2000 attendees) x ($240 daily spend ) = $480,000
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a
description of how you will track the number of lodging nights generated. REMINDER: Per the CSE
funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels
and lodges. : In partnership with Bravo! Vail the NRO will promote lodging opportunities in Vail through it's
website and e-newsletters. The NRO is diligent in collecting qualitative and quantitative data from all Community
Engagement Events and selected concerts. This data is compiled in an annual impact report each year and
shared with our funders. To include: Lodging, Travel and Entertainment Gender, Age, Income and Education
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : Yes
Describe how you will use the funds requested? : The funds requested from Town of Vail would support
marketing efforts of the event.
Please upload event/program/organization budget. : Family Concert_Vail Budget_2020.pdf
Who currently funds the event/program? : The Free Family Concert Series is funded by: Alpine Bank, Town
of Vail and Bravo! Vail
Who currently funds your organization? : Individual donations account for 30% of our total revenue. Concert
tickets account for 16% of our total revenue. The Gala accounts for 15% of our total revenue, with other special
events accounting for another 8%. Grants and foundations account for 5% of our total revenue. Grant sources
include: Town of Breckenridge, Town of Silverthorne, Town of Frisco, The Summit Foundation, Town of Vail, Vail
Resorts EpicPromise, Slifer Smith & Frampton Foundation, Climax Molybdenum, Kerr Foundation, Summit
County Senior Citizens and US Bank Foundation.
What percentage % of the total event budget is being requested to fund? : 26
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : There are very few areas where cuts can be made for the Free Family Concert. Unfortunately it
would have to come out of the event marketing budget.
Should the Council decide not to support this event/program at all, will it still occur? : Yes
What dollar amount of the total event/program gross revenue do you expect the event itself to generate?
(ticket sales, merchandise, food and alcohol sales, etc.) : 0
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : Yes
Audience: Who is your audience? (You may choose more than one.) :
First time visitors
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
5 of 7 7/16/2019, 5:09 PM
September 3, 2019 - Page 90 of 412
Returning guests
Primary and Second Homeowners
Local residents
Channels: Which of these channels will you utilize to promote your event or program? (You may select
more than one.) :
Print - Local
Online Event Listings
E-newsletters
Web
Media Plan/Public Relations
Grassroots
Facebook
Instagram
Twitter
Posters
Rack Cards
Flyers
Co-promotions
Partnerships
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $17,500
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? :
$5,096
2. Please list your confirmed sponsors or partners. : The 2019 event is scheduled for June 26, 2019 and
include the following sponsors: Alpine Bank, Town of Vail and Vail! Bravo. We look forward to partner with Alpine
Bank, Town of Vail and Vail! Bravo in 2020 as well.
3. Please explain the potential for additional sponsorships or partners. : To keep the Family Concerts free
of charge and accessible for all, the NRO will continue to raise funds necessary for these important
performances. We will engage with stake holders who share a common interests in providing cultural
opportunities to create vibrant and healthy communities.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
6 of 7 7/16/2019, 5:09 PM
September 3, 2019 - Page 91 of 412
Organization rosters naming all officers, board of directors and respective positions as relevant : Board
of Trustees 2019.pdf
List any URLs where additional information can be found, including photos, videos or other content
relevant to your application. : https://www.nromusic.org/
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : NRO_2nd-video-edited_with_music.mp4
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : 180704jk-NRO_4thjuly-235.jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : NRO Wrap Ad FINAL FINAL.pdf
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
Linked Users : asa@nromusic.com
Submission Date : 2019-06-27
Created by : integrations+23268@zenginehq.com
Record ID # : 12732005
Last change : 2019-06-28T03:06:57+0000
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
7 of 7 7/16/2019, 5:09 PM
September 3, 2019 - Page 92 of 412
PROJECTED REVENUE
Bravo! Vail 15,000.00$
Alpine Bank 2,500.00$
Town of Vail 4,500.00$
Total 22,000.00$
PROJECTED EXPENSES
Guest Conductor/Instructor 6,500.00$
Airfare 1,500.00$
Shuttle 500.00$
Hotel 1,000.00$
Buses 3,700.00$
Moving Truck 550.00$
Stagehands 190.00$
Additional Cars 200.00$
Food and Beverage 1,030.00$
Music Rental 1,000.00$
Staff 1,000.00$
Musician Lodging 1,352.00$
Marketing/Printing 3,000.00$
Total 21,522.00$
2020 FREE FAMILY CONCERT - VAIL
September 3, 2019 - Page 93 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : amanda@vailjazz.org
What is the name of your organization? : Vail Jazz Foundation
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : Signature Events
Type of Funding Requested : Cash and In-kind
Amount of 2020 Cash Contribution Requested : $200,000
2020 In-Kind Contribution Requested : Use of the Donovan Pavilion (2), Use of the Grand View Room (2),
Comped Parking passes for Vail Village structure (30), Comped parking passes for Lionshead Structure (30)
Comped parking passes for Vail Village Structure, (1) Full venue rental of Vail Municipal Golfcourse
What is the name of your event? : Vail Jazz Festival
Is this a new event or program? : No
How much funding did you receive from the Town of Vail for 2019? (Please include total funding you
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 13 7/16/2019, 4:32 PM
September 3, 2019 - Page 94 of 412
received from the CSE and Town Council) : $75,000
Proposed Event/Program Start Date : 2019-11-28
Proposed Event/Program End Date : 2020-09-01
Name of person completing the application : Amanda Blevins
Title of person completing the application : Director Of Development
Provide name of person or entity to whom the funding check will be cut. : Vail Jazz Foundation
Mailing Address Street : PO Box 3035, vailjazz.org
City : Vail
State : US-CO
Zip Code : 81658
Telephone number : 9704796146
Email address : info@vailjazz.org
Event/program and/or organization website : vailjazz.org
Number of years organization has been in business : 25
Organization's Mission Statement : The mission of Vail Jazz is to perpetuate jazz through live performances
that showcase the artistry and talent of great jazz musicians, and through education, with a focus on young
musicians and young audiences.
Organization's Tax Status : Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application. : 501
(c) 3 CERT_GS_D 6.6.19.pdf
Is this a new or existing event/program in Vail? : Existing
How many years has the event or program been produced in Vail? : 25
How does your request support item 1C of the Contribution Policy (See above) : Vail Jazz have remained
steadfast throughout 25 years of operation: 1. Present the highest quality of jazz performance in venues and
formats that showcase the artistry and talent of great jazz musicians. 2. Captivate and engage as many students
in Eagle County as possible with content-rich, informative and entertaining jazz and music education programs.
3. Cultivate the musical and professional development of aspiring young jazz musicians. 4. Contribute to the
cultural and artistic fabric of the Vail community through productions and collaborations that reach a diverse and
dynamic range of individuals and families. These goals are the guiding principles that Vail Jazz builds each of its
85 plus annual performances around. Through performance, education and community engagement activities
that reflect these four motivations, Vail Jazz strives to benefit the Town of Vail through cultural and economic
stimulus. The Vail Jazz Festival consistently brings a culturally diverse audience to Vail, drawing a widely varied
mix of races and socio-economic levels to performances throughout the summer. Moreover, the Festival
provides an outstanding cultural asset to the residents of Vail and helps to build a strong sense of community
among residents.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 13 7/16/2019, 4:32 PM
September 3, 2019 - Page 95 of 412
Please describe the location(s) of the event or program in previous years. : LUDWIG’S TERRACE,
SONNENALP HOTEL EVENTS: vail jazz club series, vail jazz winter series Ludwig’s Terrace at the Sonnenalp
Hotel is an indoor venue that is transformed into an elegant alpine jazz club featuring two 75-minute seatings for
each performance. There is a $30 minimum per person with a 20% gratuity automatically applied. Seating is
“jazz club” style, at small tables. Tables are communal so guests may be seated with another party. JAZZ TENT
AT VAIL SQUARE EVENTS: vail jazz @ vail square, vail jazz party opening session + daytime sessions The
Jazz Tent at Vail Square is an outdoor tented venue, so we recommend that you check the weather before
events and dress accordingly (summer evenings in Vail can bring passing showers and cool temperatures). All
tickets and passes include seats under the tent. RIVERWALK AT EDWARDS EVENTS: Vail Jazz @ Riverwalk
The amphitheater at Riverwalk at Edwards is an outdoor venue, so we recommend that you check the weather
before events and dress accordingly. Gates will open at 5pm, music starts at 6pm. The following are not
permitted: dogs, lawn chairs with legs over 4″, alcoholic beverages, audio and video recording devices, smoking.
JAZZ TENT, VAIL FARMERS’ MARKET EVENTS: vail jazz @ the market, jammin’ jazz kids The Jazz Tent at the
Vail Farmers’ Market is an outdoor tented venue, so we recommend that you check the weather before events
and dress accordingly. THE REMEDY EVENTS: vail jazz @ the remedy Seating available at tables for small
plates or dinner, and spacious bar space with boutique cocktails. GRAND BALLROOM, VAIL MARRIOTT
EVENTS: Vail jazz party evening sessions and late night jams Late Night Jams take place at Wing’s Place, at
the 2nd floor Cafe in the Vail Marriott. GERALD R. FORD AMPHITHEATER- Sunday Labor Day weekend
EVENTS: Vail jazz party Viki Haris Gospel Prayer Meetin’
Please provide a detailed description of the event/program and its activities. : The Vail Jazz Festival is a
10-week program that brings the best talent in the jazz world to the ultimate summer destination in the Colorado
Rockies: Vail. The Festival consists of six distinctive series that run from June – September: Vail Jazz @ Vail
Square, Vail Jazz @ The Market, Vail Jazz Club Series, Vail Jazz @ The Remedy, the Vail Jazz Party and Vail
Jazz @ Riverwalk. With over *5 performances and 200 artists, join us this summer as we fill the streets of Vail
with the sounds of swing, salsa, blues, Latin, bebop, the American Songbook, and more! Vail Jazz Party (11
sessions between Thursday, August 29 and Monday, September 2, 2020) Serving as the grand finale of both the
24th Annual Vail Jazz Festival and the spectacular Colorado summer season, the Vail Jazz Party features a jam-
packed lineup of more than 35 of jazz music’s finest groups and soloists, joining together in riveting mainstage
performances, captivating jam sessions, and inspiring multi-media tributes to jazz legends. Spanning 5 days
over Labor Day weekend, the Vail Jazz Party brings together classic jazz and contemporary sounds of the genre
with majestic mountain views in North America’s premier international mountain resort community. Join us in Vail
as we celebrate the timeless allure of the jazz tradition! Vail Jazz @ Vail Square (8 performances on Thursday
evenings from July 11 to August 29, 2020) The Jazz Tent at Vail Square in the heart of Lionshead bursts at the
seams during our high-energy Thursday night performances. This summer evening series in the beautiful
outdoor courtyard at The Arrabelle literally overflows with enthusiasm for the remarkable roster of international
performers who will play in the now iconic venue. Vail Jazz Club Series (6 Wednesday evenings in July and
August. Dates TBD) Started in 2012, this jazz series has evolved into a treasured summer icon of elegant
evenings in a classic jazz club setting—a small venue, timeless cocktails, attentive audiences and up-close-and-
personal performances by some of today’s leading jazz and cabaret performers. Hosted in Ludwig’s Terrace in
Vail’s 5-star Sonnenalp Hotel, these intimate evenings offer excellent acoustics, great sightlines, sophisticated
refreshments and enticing dining options. Each performance features two 75-minute seating's of music with full
dinner service. Vail Jazz @ The Market (Sundays between 4th of July and Labor Day) A long-standing summer
tradition, a series of outdoor concerts featuring local and regionally-based jazz talent at the Vail Farmers’
Market. The jazz concerts are a natural complement to the fabulous shopping and wonderful food for which the
casual outdoor market is known. Vail Jazz @ The Remedy: SUNDAYS, 8 PM | THE REMEDY AT FOUR
SEASONS, JUNE 30 – AUGUST 25 Cocooned within the elegant Four Seasons Resort, the vibe is slick, hip
and sophisticated, the food creative and fun. The smartly dressed crowd adds to the chic vibe. Grab a coveted
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 13 7/16/2019, 4:32 PM
September 3, 2019 - Page 96 of 412
spot in the jazz hang, or migrate to the bar for the best Manhattan in town. Hosted by amiable keyboard guru
Tony Gulizia with Brian Loftus on drums, the duo is joined by visiting luminaries each week for highly convivial
jamming. Vail Jazz Gala- July 8th, 2020 Larkspur Restaurant, Vail 458 Vail Valley Drive, Vail, CO A GALA LIKE
NEVER BEFORE What better time to shake things up than a milestone birthday! Cut loose as we mix and
mingle, move and groove, and celebrate 25 groundbreaking years. A streamlined auction, free-flow dinner, and
dancing to Wycliffe Gordon and his Funk Band make this a celebration like none other. Vail Jazz @ Riverwalk-
FRIDAYS, 6 PM | RIVERWALK AT EDWARDS, JULY 5 – AUGUST 23 A series of concerts hosted in the
Riverwalk Amphitheater in Edwards, featuring regional masters of swing, blues, funk, Latin jazz and more. An
idyllic outdoor setting paired with tasty local fare and activities for all ages, this series brings families, neighbors
and friends together for a perfect summer evening. Vail Jazz Winter Series- (Spring 2020- Dates TBD) This jazz
winter series has evolved into a treasured summer icon of elegant evenings in a classic jazz club setting—a
small venue, timeless cocktails, attentive audiences and up-close-and-personal performances by some of
today’s leading jazz and cabaret performers. Hosted in Ludwig’s Terrace in Vail’s 5-star Sonnenalp Hotel, these
intimate evenings offer excellent acoustics, great sightlines, sophisticated refreshments and enticing dining
options. Each performance features two 75-minute seatings of music with full dinner service. The Winter series,
offered over an 8 week period, will move venues in 2020 to Hotel Talisa and offer a packaged deal that includes
(1) performance ticket, (2) over-night hotel booking, (3) special dining package through restaurant partners in
Lionshead and Vail Village, (4) scenic gondola ride.
Do you plan to use Vail Recreation District Facilities? : No
If any of the event/program takes place outside of the Town of Vail, please explain where the event will
take place and why. : 1. Introduce down valley audience to jazz programing available during the weekdays at
ticketed venues in Vail 2. Increased sponsor recognition outside of the town of Vail, where branding to the full
time community helps engage awareness and activities in slower “off season” months. 3. Leverage audience
exposure to explore opportunities to grow marketing database for messaging ticketed events through digital
campaigning and “staycation” options for Eagle County residents with our hotel partners 4. Encourage down-
valley residents to attend Vail Jazz free events at The Vail Farmers Market and the Jazz at Remedy series
sponsored by the Four Seasons in Vail. 5. Social media engagement/contest opportunities to win free “Vail Jazz
Party” patron passes to 5 days of programming, along with a complimentary 4-night room booking donated
through a generous hotel partner by “liking” our social media page, and taking a photo of themselves while at a
Vail Jazz ticketed event- which are currently only offered within the Town of Vail.
Which of these environmental practices will you commit to executing at your event/program? :
Zero Hero
Use of Voltz Wagon
Purchase Carbon Credits
Recyclable Materials
No plastic bags
Re-usable bags and bottles
Encourage bikes, etc
Enforce no idling
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
4 of 13 7/16/2019, 4:32 PM
September 3, 2019 - Page 97 of 412
Recycle
Wastewater
Eco Friendly serving
No Styrofoam
Compost Food Waster
Water Bottle Filling
Provide Bike Parking
Close the loop
All of these
Please describe your commitment to environmental sustainability and detail measures that will be taken
during your event to ensure minimal environmental impact and sustainable best practices. : Vail Jazz is
committed to environmental sustainability and continues to better plan details that measure up to significant
improvements to our environmental foot print year over year. We’ll buy eco products recyclables, we are selling
totes (encouraging no plastic), newly established cycle effect partnership to encourage bike use, we don’t use
styrofoam, we produce water stations for volunteers and we partner with venues that are committed to alignment
on these values.
Number of participants (athletes, artists, exhibitors, etc.) anticipated : 200
Number of volunteers needed : 50
Number of event/program staff : 14
Estimate of total number of spectators/attendees anticipated : 38,000
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that
your event/program will bring to Vail : 3,600
Estimate the number of destination guests from outside Colorado your event/program will bring to Vail :
1,500
Estimate the number of international guests your event/program will bring to Vail : 1,000
How will your event/program increase sales tax in Vail? : Our event schedule is held in rotating venue
space, meaning that each guest is provided a different experience for each series. The Sonnenalp venue
requires a minimum of dinner along with ticket purchase, the Arrabelle at Vail Square venue is in the middle of a
high traffic retail location, Vail Jazz Party attendees are encouraged to visit our advertisers for retail purchases,
Remedy venue encourages guests to dine while watching the performance, Farmers market venue is free and
intended to encourage guests to stay at the Framers market for an extended period of time- increasing the
goods that will be purchased during attendance. Our Patrons typically spend the night at a Vail Hotel, and this
year we plan to use over 1,400 room nights with over 600 reservations confirmed for Labor Day weekend alone.
Vail Jazz boasts a strong following of community members and long-time locals in the Vail Valley with nearly
65% of attendees returning to events for 3 or more years. 80% of 2017 Vail Jazz Festival attendees
DEFINITELY plan to return next year and 85% DEFINITELY would recommend the event to family/friends.
Specifically in regards to the Vail Jazz Party over Labor Day weekend, 90% DEFINITELY plan to return next
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
5 of 13 7/16/2019, 4:32 PM
September 3, 2019 - Page 98 of 412
year and 95% DEFINITELY would recommend the event to family/friends. The Vail Jazz Festival stimulates an
estimated $1.8MM in spending in Vail from 75+ events presented throughout the summer. Festival guests spend
an estimated $212.00 per person per day on dining, $96 per person per day on shopping, and $68 per person
per day on lodging. Pertaining to the Vail Jazz Winter Series, 95% of attendees say that they would DEFINITELY
attend another winter series performance and 80% said that they would attend a Vail Jazz Festival performance
in summer 2019.
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? :
With public awareness, community engagement and attendance at an all-time high in 2019, Vail Jazz will
welcome more than 18,000 attendees to a diverse presentation of 85 events throughout the Vail Valley. The Vail
brand sets an expectation of unmatched experiences of world-class quality, and the Vail Jazz staff is
aggressively working towards realizing this goal each year with live performances and educational programs
that inspire and entertain to that degree. With a vast array of entertainment opportunities to choose from in the
Vail Valley, Vail Jazz strives to set itself apart by providing spectacular listening experiences in each of its
venues, leaving guests with lasting memories of stunning jazz performances. These goals are entirely
constructed around the overarching premise of encouraging guests and attendees to return year after year to
spend time in Vail. Three long-range goals have remained constant in the growth of Vail Jazz programs in the
past five years: (1) to enhance the quality of Vail Jazz Festival events throughout the Vail Jazz Festival, (2) to
maximize the economic impact that Vail Jazz has on the Town of Vail, and (3) to engage the community in new
ways that expand the foundation of support which allow Vail Jazz programs to succeed. Short-term goals of the
organization include: (1) to maximize occupancy and elevate the attendee experience at the Vail Jazz @ Vail
Square series, (2) to increase attendance and engagement among full-time and seasonal residents, (3) to drive
destination attendance to the Vail Jazz Party over Labor Day weekend, and (4) to fully develop the Vail Jazz
Winter Series as a popular nightlife dining and entertainment experience.
Brand Fit: How will your event or program support the Vail brand identity? : The Vail brand encompasses
an identity like no other. Vail has a unique history and community foundation that prides itself on offering the best
of the best. Whether it be world class skiing, or the biggest trout fishing on the Western slope, people know what
to expect in Vail and the legacy created here will live on through custom experiences and unbelievable
memories. Vail Jazz has also created a legacy featuring the best musicians from across the globe, performing in
intimate venues with the picturesque backdrop of the Rocky Mountains. You might be able to head to a club in
NY to catch the same talent we have featured in our summer line up, but you certainly won't be able to view
them while breathing the freshest air in an outdoor venue that appears to be heaven on earth. We understand
what our patrons want to feel while they spend 75 minutes at our event, it's the same feeling you have after
skiing 75 minutes of fresh powder, and we will continue to embrace that identity as we grow and develop a
following across the world. Traveling to Vail and Vail Jazz is about creating an experience like none-other and
counting down the days until you can return.
Community Enrichment: How will your event/program attract target markets of both visitors and
community members? : Vail Jazz serves a diverse community of full-time residents, part-time residents and
visiting families that hail from all over the globe. In a community that is saturated with world-class live music and
non-profit work, Vail Jazz has a large, dedicated and passionate group of followers that spans socio-economic
status and geographic boundary in Eagle County and beyond. In the past year, Vail Jazz has focused in on
growing the base of attendees and supporters in the 35-55 age group. Studies show that listeners of jazz and
classical music begin listening intently to these genres later in life. With a clearly aging group of listeners in Vail
Jazz's current base of attendees, steps have been taken in 2018 and 2019 to market specifically to individuals
and families in this new target demographic of younger listeners. Vail Jazz is succeeding tremendously at
emphasizing the remarkable diversity of jazz music from an artistic, geographic, social, and historical
perspective. Performers in 2018 hail from nearly a dozen countries, more than 20 states, and from around
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
6 of 13 7/16/2019, 4:32 PM
September 3, 2019 - Page 99 of 412
Colorado, and their performances in turn demonstrate a dramatic range in artistic output. We encourage artists
to share the context in which their music has been created, and we produce specially-curated shows throughout
the Vail Jazz Party over Labor Day weekend called “multi-media tributes” where the political, social, economic
and musical conditions of a specific geographic area or time period are shared in congress with a musical
performance. These shows are written and developed solely by the artists. Sharing these performance series
across video assets on youtube, blogging, social media, TV outlets, and digital media tactics helps engage an
audience that is here now, and potential visitors before they get here.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new
programming, entertainers, adding additional days and activities.) : Every year new and upcoming artists
and performers are traveling to Vail to be in our festival, our events are always evergreen. We stream video and
radio broadcasts live, we are adding on three additional events in the next year with an estimated 12 additional
days of performances, and we build a new class of workshop musicians every Vail Jazz festival that go on to be
lifetime musicians, earning a multitude of accolades.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? :
2020 Will be the 25th Anniversary year of Vail Jazz Workshop program. Our Board of Directors launched an
archive project that started over 10 months ago, we will be able to display how far the students have come in
each of their unique careers, and honor those achievements through an array of performances, free and
ticketed, parties, dances, and festivities. The Vail Jazz festival was founded off of the Vail Jazz Party, which
encompasses vitality at its finest. The entire year is anchored on the idea that in-person memories are made
through embracing the unique complexities of each performance together and living in that moment,
environment, and atmosphere.
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support? : Vail Jazz has grown with incredible local community and individual support, within this
current structure we have been able to grow nationwide organically without much strategy. Moving forward- with
a brand new marketing department on board as of June 2019, we are sitting down to reflect on how we have
grown to where we are today, and what we plan to do next. Immediate needs will include hiring a PR firm
focused on delivering the message of our powerful and enticing event series to markets across the world that
are unaware of our festival, delivering powerful video assets through a multi-media campaign, and leveraging
our jazz communities in New York, Florida, California, and Texas through in-person activation, sponsorship with
cross marketing, and group sales at sister festivals to bring more ticket buyers from outside of Colorado to Vail
year round.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and
internationally? : Composed of 19 members who represent long-time Vail residents, business owners, and
major leaders in the community, the Board of Directors is highly involved in all major decisions of the
organization. Directors meet independently with the Operations Director and Development Director regularly to
discuss and reflect on important issues and the direction of the organization. Within the Board, four committees
exist: an Executive Committee, tasked with planning the five-year future of the organization as founder Howard
Stone moves into retirement, the Development Committee, tasked with organizing and developing new
fundraising, marketing and outreach ideas for the organization, the Gala Committee; a group of ten donors and
volunteers who produce the annual Vail Jazz Gala, and the Marketing & Community Engagement Committee;
who research and implement opportunities for audiences development and outreach in the Vail Valley and
throughout the state of Colorado. Board effectiveness is currently at an all-time high, with particular strength
developing within the Executive Committee. This group of 5 highly-dedicated individuals is guiding the
organization’s most important strategic challenges and trajectory. Over the next year, we hope to increase the
impact of each committee’s intended purpose, expanding each group and developing project plans so that
progress can be measured and achieved. Vail Jazz is recognized as one of the preeminent jazz presenters in
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
7 of 13 7/16/2019, 4:32 PM
September 3, 2019 - Page 100 of 412
the nation, bringing the highest caliber of jazz performers to Vail for truly unique and authentic jazz listening
experiences. Legends in the jazz world have graced Vail Jazz stages since its inception, setting the bar high and
allowing the organization to maintain a reputation as a primary cultivator of jazz in the American West. As a
major part of the organization’s mission, Vail Jazz educational programs feature remarkable performers as well
as music educators. These instructors are not only leaders, but masters at sharing the captivating songs and
stories of jazz through dynamic, interactive lessons that appeal to young minds and instill an appreciation for
music at an early age
Community Enrichment: What is the lasting community involvement opportunity and/or lasting
community benefit of the event or program? : Vail Jazz serves a diverse community of full-time residents,
part-time residents and visiting families that hail from all over the globe. In a community that is saturated with
world-class live music and non-profit work, Vail Jazz has a large, dedicated and passionate group of followers
that spans socio-economic status and geographic boundary in Eagle County and beyond. In the past year, Vail
Jazz has focused in on growing the base of attendees and supporters in the 35-55 age group. Studies show that
listeners of jazz and classical music begin listening intently to these genres later in life. With a clearly aging
group of listeners in Vail Jazz's current base of attendees, steps have been taken in 2018 to market specifically
to individuals and families in this new target demographic of younger listeners. With over 50 volunteers, a Board
of Directors and Advisory Board of 29, more than a dozen collaborative projects year-round with local non-profits
and small businesses, and over 18,000 attendees annually, Vail Jazz is deeply integrated into the Vail
community and has become a staple of the performing arts and music education throughout the region.
How will the event or program leverage media and attract donor and sponsorship support? : Vail Jazz is
recognized as one of the preeminent jazz presenters in the nation, bringing the highest caliber of jazz
performers to Vail for truly unique and authentic jazz listening experiences. National sponsors are starting to
take note of our program and are interested in sponsoring our events to get in front of our unique audience, not
only during performances, but also through our expanded owned and operated website, social media following,
large e-newsletter database, and award winning program. In 2020, our marketing budget will see an additional
$20,000 spike for contracted PR, and an additional $10,000 across national TV and digital campaigns making
our audience reach hundreds of times larger than ticket buyers alone. This year we will exceed sponsorship
budget by almost $60,000 additional net-new dollars alone. Individual donors are also seeing a strategic plan
moving forward- for the first time, Vail Jazz will take the 12,000 donors in our database, segment into specific
marketing groups, and deliver meaningful targeting campaigns through a multitude of tactics to engage
participation year round. This has never been a focus in the past, and in 2019 using the start to this approach
has seen significant gains in the highest level of donor activation and conversion to actual funding.
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. :
1,500
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased
spending generated by your event or program. : $1,800,000
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the
Town of Vail expect? : $2,500,000
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the
Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $
(2000 attendees) x ($240 daily spend ) = $480,000
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
8 of 13 7/16/2019, 4:32 PM
September 3, 2019 - Page 101 of 412
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a
description of how you will track the number of lodging nights generated. REMINDER: Per the CSE
funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels
and lodges. : Sponsorships have been formed with Arrabelle @ Vail Square, Marriott Mountain Resort, Ritz
Carlson, Hotel . Talisa, Four Seasons Resort, and Sonnenalp. All attendees are asked to book hotel
reservations through our website for unique discounts and additional perks. We track these metrics with each
hotel property to understand conversion and volume during our event series.
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : No
Describe how you will use the funds requested? : The Vail Jazz Foundation, Inc. (Vail Jazz) respectfully
requests a grant in the amount of $200, 000 to fund the 26th Annual Vail Jazz Festival, which will be presented
over a 10-week period during the summer of 2020, consisting of more than 85 free and ticketed performances.
Three long-range goals have remained constant in the growth of Vail Jazz programs in the past five years: (1) to
enhance the quality of Vail Jazz Festival events throughout the Vail Jazz Festival, (2) to maximize the economic
impact that Vail Jazz has on the Town of Vail, and (3) to engage the community in new ways that expand the
foundation of support which allow Vail Jazz programs to succeed. This increase in funding is requested in
support of three special events, developed in celebration of the organization’s 26th Anniversary of the Vail Jazz
Workshop. The workshop consists of 12 students who apply for the intense program and are accepted amongst
over 350 applicants from around the world. These students have a committed scholarship donation funded for
the next 3 years by an individual contribution from a private donor to help them travel to Vail to complete the
program. After 5 days of intense instruction and guidance, they perform at our signature event- Vail Jazz Party,
over Labor Day weekend. The party draws visitors from all of the states to stay in Vail for 5 nights to enjoy a
comprehensive schedule of events with ticketed performance across multiple venues all within the Town of Vail,
multi-media programming, catered dinners, late night bar jams, movie screening, wine-tasting, and more. With
increased funding, this upcoming year we plan to celebrate and honor the workshop for the 25th Anniversary of
the program. The Vail Jazz Foundation will plan to increase programming as follows (1) Bring back workshop
Alumni to perform in a "mini" Vail Jazz Party in the Spring (April 2020, specific date TBD) to perform a honorary
series and engage our audience in a time that typically is slower for our venue and hotel partnerships, (2)
provide an additional program in September time frame under the name "Master Class" which will capture
alumni artists that are currently on tour crossing through Vail, and have them provide instruction over 2-3 day
attendees from the front range, (3) Engage with our winter audience through a jazz "sing along" during the
holiday time frame, offered bilingual and completely free by our workshop award winning counselors in a
location within the Town of Vail TBD.
Please upload event/program/organization budget. : VJF BUDGET FY19.xlsx
Who currently funds the event/program? : Individual Contributions, Grants, Sponsorships, Foundation
Support, Ticket sales, Fundraisers, Business Support, Advertisers, and
Who currently funds your organization? : 1.06% Government grants (federal, state, county, local) 0.00%
Government contracts 21.83% Foundations 2.00% Business 30.79% Events (includes event sponsorships)
29.16% Individual contributions 10.28% Fees/earned income 0.00% Workplace giving campaigns 3.74% In-kind
contributions (optional) 1.14% Other
What percentage % of the total event budget is being requested to fund? : 13
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
9 of 13 7/16/2019, 4:32 PM
September 3, 2019 - Page 102 of 412
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : Without additional funding from the Town of Vail, we will not be able to add the three signature
events to boost year round activation. The additional $125,000 requested will only cover about 1/5th of the out-
of pocket expenses it will cost to cover the increased performance schedules, venue rentals, additional
signature talent bookings, travel expenses, increased marketing budget, increased staffing needs, etc. In
addition, the winter series events hosted in Vail Village during slower week days is at risk of being cut out of the
2020 budget.
Should the Council decide not to support this event/program at all, will it still occur? : Yes
What dollar amount of the total event/program gross revenue do you expect the event itself to generate?
(ticket sales, merchandise, food and alcohol sales, etc.) : 50,000
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : Yes
Audience: Who is your audience? (You may choose more than one.) :
First time visitors
Returning guests
Primary and Second Homeowners
Local residents
Channels: Which of these channels will you utilize to promote your event or program? (You may select
more than one.) :
Print - Local
Print - Regional
Print - National
Editorial
Radio
Television
Online Event Listings
E-newsletters
Web
Media Plan/Public Relations
Grassroots
Facebook
Instagram
Twitter
Posters
Rack Cards
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
10 of 13 7/16/2019, 4:32 PM
September 3, 2019 - Page 103 of 412
Flyers
Event/Program App
Signage – Banners, etc
Co-promotions
Partnerships
Local Vail Businesses
Concierge Visits
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $180,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? :
$317,713
2. Please list your confirmed sponsors or partners. : The Town of Vail Anheuser-Busch 10th Mountain
Whiskey & Spirit Co. Alpine Bank - Avon KUVO Jazz 89 FM Epic Mountain Express (CME) Vail Daily
Entertainment Cruise Productions Vail Resorts The Four Seasons Vail The Rose Subway/Qdoba The Golden
Bear Matsuhisa Vail Betteridge Minturn Anglers Riverwalk at Edwards Alpine Bank - Avon Inn at Riverwalk
Lancelott Inn, Inc. Nina McLemore Pinecones Vail White Bison / Fall Line PE 101 Martha Brassel DoubleTree by
Hilton Vail Downbeat Magazine Vendettas Arrabelle SKEA Ltd. Montauk Seafood Grill Park Hyatt Beaver Creek
Mountain Living Magazine Montauk Seafood Grill Sonnenalp Hotel Vail Resorts Vail Chophouse Pierce
Architects Ritz CArlton Foley Family Wines The Four Seasons Vail Holy Cross Energy 10th Mountain Whiskey &
Spirit Co. Fly Vail Vail Farmers' Market Bloch & Chapleau Republic National Distributing Corporation Kaiser
Permanente
3. Please explain the potential for additional sponsorships or partners. : National sponsors are starting to
take note of our program and are interested in sponsoring our events to get in front of our unique audience, not
only during performances, but also through our expanded owned and operated website, social media following,
large e-newsletter database, and award winning program. In 2020, our marketing budget will see an additional
$20,000 spike for contracted PR, and an additional $10,000 across national TV and digital campaigns making
our audience reach hundreds of times larger than ticket buyers alone. This year we will exceed sponsorship
budget by almost $60,000 additional net-new dollars alone. 2019 sponsor budget is $130,00 cash, 2020 is
anticipated to be closer to $215,000.
Are there any other things you'd like to share with Council and staff that are not included in the
application? : LETTER FROM THE EXECUTIVE DIRECTOR -------------------------------------------------- It is an
honor to carry forward the legacy created by Howard and Cathy Stone and so many community members who
have served the organization in various capacities as we celebrate the 25th anniversary of the Vail Jazz
Foundation. On behalf of our staff, faculties, crews, contractors, and community of partners, thank you for
supporting Vail Jazz Foundation as we continue to look forward at the next 25 years, and spreading the word of
the impact of our powerful presentations of the highest caliber music in an unbelievable setting. The impact of
your support in funding for our organization helps the community at large in Vail, and supports the growth for
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
11 of 13 7/16/2019, 4:32 PM
September 3, 2019 - Page 104 of 412
engagement of the future generations of Vail visitors.
Organization rosters naming all officers, board of directors and respective positions as relevant :
Organization Directory 8.16.18 (2).pdf
List any URLs where additional information can be found, including photos, videos or other content
relevant to your application. : https://www.dropbox.com/s/eidrircvh5u75ik/final_final_program.pdf?dl=0
https://www.youtube.com/user/vailjazz/videos https://youtu.be/_CRAiV7OBmA https://www.youtube.com
/watch?v=WweMdxxAJNI https://www.tripadvisor.com/Attraction_Review-g33676-d7222287-Reviews-Vail_Jazz-
Vail_Colorado.html https://www.youtube.com/watch?v=e12OpZy74UM https://www.kuvo.org/vail-jazz-vail-
square-bria-skonberg-july-21/ https://www.vailmag.com/articles/2018/6/8/vail-jazz-brings-the-sizzle-to-the-vail-
valley-s-summer-music-lineup http://coleluxuryteam.com/vail-jazz-foundation-to-collaborate-with-bravo-vail-
valley-music-festival/ http://downbeat.com/news/detail/at-vail-stellar-jazz-faculty-fosters-exceptional-young-talent
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : Nicole Henry Recording.m4a.crdownload
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : ORG_BOOKLET_v3.pdf
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
Linked Users : amanda@vailjazz.org
Submission Date : 2019-06-30
Created by : integrations+23268@zenginehq.com
Record ID # : 12744137
Last change : 2019-06-30T22:56:46+0000
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
12 of 13 7/16/2019, 4:32 PM
September 3, 2019 - Page 105 of 412
The Vail Jazz Foundation, Inc.
Budget FY 2019
FY
TOTAL
Income
40000 ∙ Revenue
41000 ∙ Admissions 285,500
41500 ∙ Ticket Fees 12,612
42000 ∙ Production Fees 0
42500 ∙ Event Non‐Ticketed Revenue 13,000
43000 ∙ Sponsorship Fees 115,000
44000 ∙ Contributions
44100 ∙ Individuals 645,902
44200 ∙ Businesses 2,500
44300 ∙ Foundation/Grants 250,000
44400 ∙ Other Contributions 10,750
Total 44000 ∙ Contributions 909,152
45000 ∙ Fund Raisers 68,000
45250 ∙ Fees for Education 12,500
45500 ∙ Raffle/Auction‐Net 52,500
46000 ∙ Merchandise Sales 14,000
46500 ∙ Program Ad Sales 19,200
47000 ∙ Advertising Allowance 6,000
48000 ∙ Interest Income 7,500
49000 ∙ Misc. Income 0
49050 ∙ Misc Loss 0
49100 ∙ Gain/Loss Securities Sales 0
Total 40000 ∙ Revenue 1,514,964
Expense
51000 ∙ Performances
51100 ∙ Vail Jazz Festival
51110 ∙ Artistic
51111 ∙ Artists Fees 186,675
51113 ∙ Artists Travel 29,250
51117 ∙ Artists Housing 18,500
51118 ∙ Artists Meals 4,500
51120 ∙ Royalties 2,680
51121 ∙ Other Artistic 650
Total 51110 ∙ Artistic 242,255
51130 ∙ Production
51131 ∙ Contract Labor 27,700
51133 ∙ Equipment Rental 8,000
51135 ∙ Meals 2,000
51137 ∙ Instrumental Rental 17,500
51141 ∙ Liability Insurance 5,000
51143 ∙ Programs 16,000
51144 ‐ Opening Night/Recption 25,000
51145 ∙ Sound 20,000
September 3, 2019 - Page 106 of 412
The Vail Jazz Foundation, Inc.
Budget FY 2019
51147 ∙ Staging 6,000
51148 ∙ Bar COGS 7,500
51149 ∙ Supplies 12,500
51153 ∙ Technicians Housing 2,500
51155 ∙ Venue Rental 72,500
51159 ∙ Other Production Expen 2,500
Total 51130 ∙ Production 224,700
Total 51100 ∙ Vail Jazz Festival 466,955
51500 ∙ Winter Series
51510 ∙ Artistic
51511 ∙ Artists Fees 33,000
51513 ∙ Artists Travel 5,000
51517 ∙ Artists Housing 9,750
51518 ∙ Artists Meals 350
51518.5 ∙ Royalties 500
51519 ∙ Other Artistic 500
Total 51510 ∙ Artistic 49,100
51530 ∙ Production
51531 ∙ Contract Labor 1,650
51533 ∙ Equipment Rental 2,000
51535 ∙ Meals 10,500
51537 ∙ Instrumental Rental 9,380
51541 ∙ Liability Insurance 500
51543 ∙ Programs 500
51544 ∙ Opening Night/Receptio 0
51545 ∙ Sound 720
51547 ∙ Staging 0
51549 ∙ Supplies 500
51553 ∙ Tech Housing 0
51557 ∙ Venue Rental 8,000
51559 ∙ Other Production Exp 1,000
Total 51530 ∙ Production 34,750
Total 51500 ∙ Winter Series 83,850
Total 51000 ∙ Performances 550,805
51700 ∙ Fund Raisers
51710 ∙ Artistic
51711 ∙ Artists Fees 10,600
51713 ∙ Artists Travel 1,500
51716 ∙ Artists Lodging 1,200
51717 ∙ Artists Meals 500
51718 ∙ Royalties 10
51719 ∙ Other Artistic 250
Total 51710 ∙ Artistic 14,060
51730 ∙ Performance Production Expenses
51731 ∙ Contract Labor 2,450
51734 ∙ Equipment Rental 1,000
September 3, 2019 - Page 107 of 412
The Vail Jazz Foundation, Inc.
Budget FY 2019
51737 ∙ Instrumental Rental 500
51739 ∙ Sound 1,996
51743 ∙ Supplies 500
51747 ∙ Other Production Expenses 500
Total 51730 ∙ Performance Production E 6,946
51750 Event Production Expenses
51756 ‐ Meals/Receptions 27,212
51759 ∙ Printing/Programs 2,525
51762 ∙ Rentals 2,500
51765 ∙ Supplies 11
51768 ∙ Venue Decoration 1,000
51771 ∙ Auction Expense 4,000
51774 ∙ Audio/Visual 4,000
51776 ∙ Equip/Instr./Backline 0
51777 ∙ Liability Insurance 200
51783 ∙ Hotel/Travel 4,363
51786 ∙ Other Event Expenses 7,062
Total 51750 Event Production Expenses 52,873
Total 51700 ∙ Fund Raisers 73,880
52000 ∙ Education
52110 ∙ Educatiors Fees 47,150
52114 ∙ Educators Travel 4,000
52118 ∙ Educators Meals 1,500
52122 ∙ Educator Housing 7,600
52134 ∙ Students Travel 3,300
52142 ∙ Student Housing 0
52154 ∙ Students Meals 6,000
52162 ∙ Supplies 500
52163 ∙ Instruments 0
52164 ∙ Lessons 0
52170 ∙ Instrument Rental 0
52179 ∙ Contract Labor 2,500
52180 ∙ Production Expenses 1,000
52182 ∙ Venue Rental 6,500
52190 ∙ Other Workshop Expenses 1,000
Total 52000 ∙ Education 81,050
53000 ∙ Marketing
53100 ∙ Direct Mail
53110 ∙ Printing 0
53120 ∙ Mailing Service 0
53130 ∙ Postage 0
53100 ∙ Direct Mail ‐ Other 3,100
Total 53100 ∙ Direct Mail 3,100
53200 ∙ Advertising
53210 ∙ Advertising Print 30,000
53220 ∙ Advertising Radio/TV 4,000
September 3, 2019 - Page 108 of 412
The Vail Jazz Foundation, Inc.
Budget FY 2019
53222 ∙ Advertising Digital 11,000
53225 ∙ Production/Art Work 20,000
53232 ∙ Program Distribution 1,500
53235 ∙ Other‐Advertising 1,500
Total 53200 ∙ Advertising 68,000
53250 ∙ Photo/Video 33,500
53300 ∙ Printing‐General Marketing 7,750
53400 ∙ Marketing/PR Consultant 24,000
53500 ∙ Poster 1,750
Total 53000 ∙ Marketing 138,100
54000 ∙ Promotion
54050‐ Comp Lodging 0
54075 ∙ Discounts‐Tickets and Receptio 0
54100 ∙ Promotional Items 3,000
Total 54000 ∙ Promotion 3,000
54800 ∙ Information Technology
54810 ∙ Software 15,000
54812 ∙ Consultants 0
54815 ∙ Service Fees 550
54850 ∙ Other‐IT 7,500
Total 54800 ∙ Information Technology 23,050
55000 ∙ Fund Raising
55200 ‐ Cocktail Parties/Events 9,000
55250 ‐ Events 0
55300 ∙ Entertainment 14,000
52275 ∙ Annual Funding Request 10,000
55350 ∙ Postage 1,000
55400 ∙ Other Fund Raising Expenses 1,600
Total 55000 ∙ Fund Raising 35,600
56000 ∙ Administration
56100‐ Accounting 9,000
56104 ∙ Auto 4,500
56108 ∙ Bank Charges 17,500
56114 ‐ Deprec./Equipp. Disposal 1,380
56116 ∙ Dues/Subscriptions 1,100
56119 ∙ Employee Benefits 4,500
56121 ∙ Employee Benefits‐Med Reimb 13,000
56124 ∙ Employee Relations 3,500
56126 ∙ Entertainment 3,000
56128 ∙ Equipment Rental 1,322
56136 ∙ Insurance‐Liability 3,000
56138 ∙ Insurance‐Workers Comp. 1,500
56139 ∙ Legal 250
56140 ∙ Office Supplies 5,000
56150 ∙ Independent Contractor Fees 3,200
56168 ∙ Postage 1,000
September 3, 2019 - Page 109 of 412
The Vail Jazz Foundation, Inc.
Budget FY 2019
56172 ∙ Printing and Forms 3,000
56173 ∙ Professional Development/Ed 2,000
56174 ∙ Rent 27,000
56176 ∙ Suspense 0
56180 ∙ Telephone Charges 4,500
56184 ∙ Travel 1,500
56188 ∙ Miscellaneous 5,000
56195 ∙ Prior Period Expense 0
Total 56000 ∙ Administration 115,752
6560 ∙ Payroll Expenses
Processing Fee 2,500
56148 ∙ Payroll 450,667
56152 ∙ Payroll Taxes 40,560
6560 ∙ Payroll Expenses ‐ Other 0
Total 6560 ∙ Payroll Expenses 493,727
Total Expense 1,514,964
Net Ordinary Income 0
September 3, 2019 - Page 110 of 412
2020Budget 20206/1/195/31/20Revenues Ticket Sales $863,000 Patron Support $1,315,500 Sponsorship ‐ Other $180,500 Government Support $79,962 Other Income $453,500Total Revenue $2,892,462Expenses Production ‐ Direct($655,331) Productin Indirect($85,650) G&A($103,414) Labor($710,594) Marketing Expense($201,464) Social Expense($65,550) Sponsorship Expense($10,000) Talent & Performers($990,904)Total Expenses($2,822,907)CHANGE IN NET ASSETS (Net Income) $69,555VAIL DANCE FESTIVALComparative Statement of Activities & Financial AnalysisMay 31, 2019 ‐ Preliminary (Unaudited)September 3, 2019 - Page 111 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : mbrassel@vvf.org
What is the name of your organization? : Vail Valley Foundation
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : Signature Events
Type of Funding Requested : Cash and In-kind
Amount of 2020 Cash Contribution Requested : $69,500
2020 In-Kind Contribution Requested : Bus/shuttle drivers to assist with in town transport
What is the name of your event? : Vail Dance Festival
Is this a new event or program? : No
How much funding did you receive from the Town of Vail for 2019? (Please include total funding you
received from the CSE and Town Council) : $53,562
Proposed Event/Program Start Date : 2020-07-31
https://platform.zenginehq.com/workspaces/23268/data/102238?record=...
1 of 8 8/5/2019, 4:38 PM
September 3, 2019 - Page 112 of 412
Proposed Event/Program End Date : 2020-08-15
Name of person completing the application : Dave Dressman
Title of person completing the application : VP Sales
Provide name of person or entity to whom the funding check will be cut. : Vail Valley Foundation
Mailing Address Street : 90 Benchmark Road #300
City : Avon
State : US-CO
Zip Code : 81620
Telephone number : 9707772015
Email address : ddressman@vvf.org
Event/program and/or organization website : vaildance.org
Number of years organization has been in business : 37
Organization's Mission Statement : To enhance the quality of life in the Vail Valley and showcase our
community to a global audience through arts, athletics and education.
Organization's Tax Status : Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application. : VVF -
Sales Tax License (expires 12.31.2019).pdf
Is this a new or existing event/program in Vail? : Existing
How many years has the event or program been produced in Vail? : 31
How does your request support item 1C of the Contribution Policy (See above) : Arguably one of the most
successful and talked about dance festivals in the country, the Vail Dance Festival (VDF) is considered one of
the best of its kind around the world. It has consistently been featured in The New York Times, American
Express’s Departures Magazine, Dance Magazine and many other vertical print and digital media. Ticket sales
records indicate that Festival-goers are true destination guests who are making a specific trip to Vail to attend
this world-renowned event and demonstrate price insensitive behavior. From our inaugural performance of the
Bolshoi Ballet School in 1988 to our current melting pot of dance talent, VDF continues to push artistic
boundaries in both performance and public spaces. More than 75 original works have been commissioned
throughout our tenure that bear the Festival’s name in perpetuity and continue to live on in the repertories for
major dance companies. From Lil Buck and Shantala Shivalingappa’s blend of South Indian story-telling and
Memphis Jookin, street dance to Michelle Dorrance’s musically-welded new work for the 2017 Festival, which
challenged every dancer into tap-shoes – our creative leadership has made the festival one of the country’s
foremost summer dance destinations. It’s no wonder the Festival has solidified Vail as a distinguished location
and relevant contributor to the dance world, at the highest level. The New York Times has described our Festival
as a place “…where dancers shine beyond their usual specialties.” The festival has put innovative artists like
Claudia Schreier and Lil Buck on the map, while also providing important next steps for artists from across the
spectrum of dance and music. Damian Woetzel, as the Festival’s Artistic Director, continues each year to outdo
the prior year in terms of the caliber of performers, the breadth of the artistic styles represented and a Festival
https://platform.zenginehq.com/workspaces/23268/data/102238?record=...
2 of 8 8/5/2019, 4:38 PM
September 3, 2019 - Page 113 of 412
that truly entertains and provides a unique experience for all attendees. We consistently receive tangible and
positive feedback from guests (ticket buyers), performers, donors, sponsors, press and industry experts as not
just a player but a leader at the highest levels in the international community of performing arts. In addition, the
Festival has become far larger than what transpires at the Gerald R. Ford Amphitheater. A series of
complimentary outreach programs offered through our fringe festival events; Dancing in the Streets, film
screenings, and Village Vignettes are examples of ancillary events that the Festival provides to broaden
accessibility and increase appreciation of the art form. A robust master class series provides local aspiring
dancers the chance to work with some of the masters of modern day dance. Internship opportunities offer
unparalleled behind-the-scenes exposure to some of the world’s greatest dancers and choreographers and a
rare, fast-tracked immersion experience in the world of arts management. Celebrate the Beat Summer Pop Hop
Camp, for 9-14-year olds, hosted concurrently with the first week of the Festival encourages students to develop
collaborative skills, cultural literacy, critical thinking, confidence, and inspires them to believe in themselves.
Establishing a standard of excellence that impacts all aspects of their lives. In 2017, in an effort to reach a
broader audience, bring a deeper understanding of the creative process and influence Vail has had on 21st
Century dance, VDF piloted Festival Forums, a podcast series broadcast in conjunction with the popular podcast
series Conversations on Dance. Thanks to the TOV the program continued in our 2018 season and will return
again this summer as part of our 2019 programming. Since the 2017 festival, these episodes recorded in Vail
have racked up nearly 270,000 listens to date, allowing enthusiasts the chance to enjoy the festival and its
artists long after it had ended. Due to the surprise success of this initial project, we decided in March to fully
launch these Festival Forums as an auxiliary component of the Festival this summer.
Please describe the location(s) of the event or program in previous years. : GRFA (performances), VPAC
(performances), Vail Village (fringe events, flashmobs), Vail Mountain School (rehearsals & film screenings),
Betty Ford Alpine Gardens (Festival Forums), Manor Vail (Festival Forums)
Please provide a detailed description of the event/program and its activities. : See above
Do you plan to use Vail Recreation District Facilities? : No
If any of the event/program takes place outside of the Town of Vail, please explain where the event will
take place and why. : Two performance evenings take place at the Vilar Performing Arts Center in Beaver
Creek. Additionally, the Dancing in the Park event takes place at the Avon Performance Pavilion in Nottingham
Park.
Which of these environmental practices will you commit to executing at your event/program? :
No plastic bags
Re-usable bags and bottles
Encourage bikes, etc
Recycle
Wastewater
Eco Friendly serving
No Styrofoam
Water Bottle Filling
https://platform.zenginehq.com/workspaces/23268/data/102238?record=...
3 of 8 8/5/2019, 4:38 PM
September 3, 2019 - Page 114 of 412
Provide Bike Parking
Please describe your commitment to environmental sustainability and detail measures that will be taken
during your event to ensure minimal environmental impact and sustainable best practices. : Every staff
and artist that comes to Vail for the Festival is given a water bottle and reusable bag. Many of our staff ride bikes
(donated by Christy Sports) and this year we've eliminated several cars from our rental fleet and housed most of
our artists at Manor Vail where they can easily walk to the GRFA.
Number of participants (athletes, artists, exhibitors, etc.) anticipated : 251
Number of volunteers needed : 150
Number of event/program staff : 72
Estimate of total number of spectators/attendees anticipated : 22,000
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that
your event/program will bring to Vail : 9,500
Estimate the number of destination guests from outside Colorado your event/program will bring to Vail :
7,000
Estimate the number of international guests your event/program will bring to Vail : 200
How will your event/program increase sales tax in Vail? : The Dance Festival has the potential to increase
sales tax collections in the Town of Vail in multiple manners. To begin, the Festival itself brings in dance
companies, artists and staff from around the world. Each of these groups is housed in Town of Vail lodges and
properties leading into and throughout the two-week festival window. They additionally support the restaurants
and shops of Vail during their time in town. Beyond that, each of the 9 performances that take place at the
Gerald R. Ford Amphitheater, in addition to the multiple Fringe Events that take place during the event, bring the
idea destination and local guest demographic to the Town of Vail; the majority of whom also patronize the
lodges, shops, and restaurants of Vail while attending the Festival. Last year's festival generated an estimated
economic impact of $4 million to the Town of Vail.
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? : By
engaging the local community and the tourist community with a multi-disciplinary cultural event, boosting the
economy with an economic impact of over $4M (based on 2018 figure), providing opportunities for local youth to
work and gain experience, and bringing the highest caliber programming in it's field to Vail.
Brand Fit: How will your event or program support the Vail brand identity? : The Vail Dance Festival
makes an ideal fit with the Vail focus on being a world-class, premier mountain resort community. Bringing in the
most elite companies and artists from around the world, supported by the artistic direction of Damian Woetzel,
the current President of The Juilliard School, this Festival provides a cultural experience unlike any other;
bringing the best in the world to the Vail stage for a two-week period.
Community Enrichment: How will your event/program attract target markets of both visitors and
community members? : The Vail Dance Festival employs a broad marketing approach, targeting top
destination and front range drive markets through print, digital and social campaigns, in addition to supporting
local outreach efforts to engage our local community. It is important to the Festival that our local community feels
they have an equal opportunity to enjoy access to the arts, which is why we have continued cross-promotional
efforts with local community partners like the Vail Library and Edwards Bookworm, and have maintained
https://platform.zenginehq.com/workspaces/23268/data/102238?record=...
4 of 8 8/5/2019, 4:38 PM
September 3, 2019 - Page 115 of 412
affordable lawn pricing and our Community Arts Access fund.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new
programming, entertainers, adding additional days and activities.) : The basic collaborative nature of the
event assures fresh content year over year. The Vail Dance Festival has become known in the dance community
as the place artists come to collaborate with others with which they may not otherwise have the opportunity to
interact and perform. Due to new companies and new artists (dancers, musicians, and choreographers)
attending each year, this process creates a reinvention of the Festival with each new year. Additionally, a new
fund has been created that has the sole purpose of supporting the development of new works for the Festival,
assuring the continuation of this important piece of the Festival into the future.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? :
The combination of the music, the performances and the contagious energy of the artists provides a vibrant
energy for all to enjoy at any Vail Dance Festival event. To further support that feeling of vitality, the Festival has
continued to add live music to a variety of aspects of the Festival, including pre and during performances, during
intermissions (featuring musicians from The Juilliard School) and in pre and post-performance celebrations.
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support? : The Vail Dance Festival receives wide-reaching national coverage through the Festival
itself and also as a result of the many incredible artists in attendance. This broad-based media exposure has
allowed the Festival to attract support from national brands, as well as from large granting organizations and
strong individual supporters. Last year's Festival achieved over 575 million marketing impressions and featured
a group of companies, artists and top influencers in the industry, representing over 3.4 million collective
Instagram followers.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and
internationally? : The Vail Dance Festival offers several opportunities for leadership development in the arts,
each year offering positions for scholars in residence, Festival interns, ambassadors, and a new community
scholar program to assure our local youth are also engaged.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting
community benefit of the event or program? : As mentioned above, community engagement and lasting
benefit is an important part of the Vail Dance Festival. Each year the Festival not only solidifies the Vail Valley as
a leader in the availability of world-class cultural experiences through its programming but also helps to assure
the arts remain accessible to our community and encourages youth participation and development to continue
that local engagement well into the future.
How will the event or program leverage media and attract donor and sponsorship support? : See above.
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. :
4,115
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased
spending generated by your event or program. : $4,000,000
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the
Town of Vail expect? : $75
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the
https://platform.zenginehq.com/workspaces/23268/data/102238?record=...
5 of 8 8/5/2019, 4:38 PM
September 3, 2019 - Page 116 of 412
Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $
(2000 attendees) x ($240 daily spend ) = $480,000
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a
description of how you will track the number of lodging nights generated. REMINDER: Per the CSE
funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels
and lodges. : Local hotels are listed on vaildance.org, on our "Plan your experience" page. Additionally, the
Festival itself has a lodging partnership this summer with Manor Vail. The property will serve as Festival
headquarters, featuring a performance tent, Festival Forums and hosting the majority of our companies and
artists throughout the Festival. Lodging numbers booked for Festival staff and artists will be tracked by the Vail
Valley Foundation. We additionally employ a third-party survey company to estimate additional lodging impact to
the Town of Vail by Festival atteendees.
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : Yes
Describe how you will use the funds requested? : General Festival support.
Please upload event/program/organization budget. : VDF 2019-2020 Budget.xlsx
Who currently funds the event/program? : Sponsors, Donors, Ticket Sales, Grants
Who currently funds your organization? : Sponsors, Donors, Ticket Sales, Grants
What percentage % of the total event budget is being requested to fund? : 2
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : The event will continue; however, support from our partners is critical to the success of the event
and our ability to continue to improve the experience for both artists and attendees year after year.
Should the Council decide not to support this event/program at all, will it still occur? : Yes
What dollar amount of the total event/program gross revenue do you expect the event itself to generate?
(ticket sales, merchandise, food and alcohol sales, etc.) : 910,000
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : No
Audience: Who is your audience? (You may choose more than one.) :
First time visitors
Returning guests
Primary and Second Homeowners
Local residents
Channels: Which of these channels will you utilize to promote your event or program? (You may select
more than one.) :
Print - Local
Print - Regional
https://platform.zenginehq.com/workspaces/23268/data/102238?record=...
6 of 8 8/5/2019, 4:38 PM
September 3, 2019 - Page 117 of 412
Print - National
Editorial
Radio
Television
Online Event Listings
E-newsletters
Web
Media Plan/Public Relations
Grassroots
Facebook
Instagram
Twitter
Posters
Rack Cards
Flyers
Event/Program App
Signage – Banners, etc
Co-promotions
Partnerships
Local Vail Businesses
Concierge Visits
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $175,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? :
$75,000
2. Please list your confirmed sponsors or partners. : GMC, TIAA Bank, Pacifico, Wild Tonic, Constellation
Wine, Sonnenalp, Vail Integrative Medical Group, Berglund Architects, Slalom Fox, The Gallegos Corp
3. Please explain the potential for additional sponsorships or partners. : VVF is always seeking additional
like minded brands to sponsor our events and VDF is no different. Coming up with creative assets and ways for
our partners to engage with a highly affluent demographic will hopefully continue to attract brand partners.
https://platform.zenginehq.com/workspaces/23268/data/102238?record=...
7 of 8 8/5/2019, 4:38 PM
September 3, 2019 - Page 118 of 412
Are there any other things you'd like to share with Council and staff that are not included in the
application? : https://vaildance.org/ https://www.flickr.com/photos/vailvalleyfoundation/collections
/72157620772863987/ https://conversationsondancepod.com/vail-dance-festival/ https://www.youtube.com
/channel/UCTmPWvm5mNynfYJYaq_dbRA
Organization rosters naming all officers, board of directors and respective positions as relevant : VDF
Board, Committe, Staff and Roles.docx
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : 7.16.19 Vail Dance Festival NYT Moran - King.docx
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : VDF 30 sec 2019 STD_HD 720p.mp4
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
Linked Users : mbrassel@vvf.org
Submission Date : 2019-07-23
Created by : integrations+23268@zenginehq.com
Record ID # : 13048356
Last change : 2019-07-23T16:07:10+0000
https://platform.zenginehq.com/workspaces/23268/data/102238?record=...
8 of 8 8/5/2019, 4:38 PM
September 3, 2019 - Page 119 of 412
2019-2020 GRFA - June thru May
Revenue 2020 Forecast 2020 Budget
Revenue
4290 Key Seats 0$0
4300 Title Sponsor 25,000 $25,000
4305 Presenting Sponsor 110,000 $110,000
4315 Gold Sponsor 50,000 $50,000
4320 Silver Sponsor 0$0
4325 Special Contributor 7,500 $7,500
4330 Community Sponsor 25,500 $25,500
4335 Official Supplier Sponsor 37,500 $37,500
4340 Gov't Support 39,500 $39,500
4405 Ticket Sales- Program 4,500 $4,500
4450 Concessions 116,000 $116,000
4460 Rental Revenue 104,311 $104,311
4480 Miscellaneaous Revenue 0$0
4905 Trade Goods 10,000 $11,500
4910 Trades Lodging 5,000 $5,000
4915 Trades Marketing 20,000 $20,000
TOTAL REV 554,811 $556,311
Expenses
5070 Bond Fees & Interest 145,602.96 $145,603
5072 Bond Swap Interest 0.00 $0
5135 Contract Labor 89,340.11 $89,340
5154 Security 0.00 $0
5160 Decorations 1,000.00 $1,000
5175 Dues/Subscriptions 1,437.00 $1,437
5195 Employee Benefits 2,500.00 $2,500
5210 Facility 60,570.85 $60,571
5245 Hospitality 1,200.00 $1,200
5260 Insurance 23,431.00 $23,431
5265 Internet 5,755.85 $5,756
5272 Janitorial & Cleaning 5,755.85 $0
5290 IT - Software Maintenance 1,544.23 $1,544
5295 IT - Hardware Maintenance 100.00 $100
5300 Health Insurance Premium 11,707.00 $11,630
5301 Healthcare Claims 16,019.00 $17,810
5302 Healthcare - Employee Funded -2,413.00 -$2,413
5303 Healthcare Admin Fees 228.00 $228
5304 Insurance - Health Savings Acct 660.00 $635
September 3, 2019 - Page 120 of 412
5305 Healthcare FSA 0.00 $0
5310 Life Insurance 1,215.00 $1,199
5315 Work Comp Insurance 3,020.00 $3,017
5325 401K Employer Match 6,670.00 $6,580
5330 401K Fees 112.00 $222
5335 Payroll Services 342.00 $336
5340 Payroll Taxes 19,116.00 $18,941
5349 Labor Bonus Accrual 9,856.00 $9,856
5350 Labor 249,396.00 $247,144
5360 Labor - Box Office 20,000.00 $20,000
5375 Labor - Sales Commission 19,640.00 $19,640
5380 Labor - Production 63,000.00 $63,000
5385 Labor Security/Golf Carts 21,000.00 $21,000
5415 Mail - Postage/Shipping 88.01 $88
5420 MKTG - Creative Development 9,000.00 $9,000
5425 MKTG - Digital Advertising 1,450.00 $1,450
5426 MKTG - Digital Design 450.00 $450
5428 MKTG - Digital Hosting 2,379.00 $2,379
5435 MKTG - Print Advertising 9,000.00 $9,000
5440 MKTG - Team Expense 300.00 $300
5445 MKTG - Photography 3,000.00 $3,000
5446 MKTG - Printed Collateral 2,750.00 $2,750
5447 MKTG - Outdoor Advertising 3,000.00 $3,000
5460 MKTG - Public Relations 1,750.00 $1,750
5465 MKTG - Radio 1,000.00 $1,000
5470 MKTG - Media Research 6,000.00 $6,000
5472 MKTG - Video 1,000.00 $1,000
5525 Non-Social Food 2,000.00 $2,000
5565 Production 0.00 $0
5615 Repairs and Maintenance 48,967.82 $48,968
5635 Sales Team Expenses 2,100.00 $2,100
5685 Software 41.39 $41
5690 Sound 30,050.00 $30,050
5700 Supplies 10,800.00 $10,800
5701 Supplies IT 1,900.00 $1,900
5710 Talent / Speakers 111,890.00 $111,890
5715 Telephone 1,346.38 $1,346
5720 Cell Phone 384.00 $384
5730 Ticketing 0.00 $0
5740 Transportation 500.00 $500
5745 Trash 6,500.00 $6,500
5750 Utilities 25,000.00 $25,000
5775 Wellness Stipend 876.00 $605
5905 Traded Goods 11,500.00 $11,500
5910 Traded Lodging 5,000.00 $5,000
5915 Traded Marketing 20,000.00 $20,000
September 3, 2019 - Page 121 of 412
TOTAL EXPENSE 1,092,073 1,091,059
NET PROFIT/(LOSS)-537,261 -534,748
September 3, 2019 - Page 122 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : tboyd@vvf.org
What is the name of your organization? : Vail Valley Foundation
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : Signature Events
Type of Funding Requested : Cash and In-kind
Amount of 2020 Cash Contribution Requested : $35,000
2020 In-Kind Contribution Requested : 2800
What is the name of your event? : Gerald Ford Amphitheater
Is this a new event or program? : No
How much funding did you receive from the Town of Vail for 2019? (Please include total funding you
received from the CSE and Town Council) : $27,500
Proposed Event/Program Start Date : 2020-06-16
https://platform.zenginehq.com/workspaces/23268/data/102238?record=...
1 of 8 8/28/2019, 4:01 PM
September 3, 2019 - Page 123 of 412
Proposed Event/Program End Date : 2020-08-25
Name of person completing the application : Dave Dressman
Title of person completing the application : VP Sales & Sponsorship
Provide name of person or entity to whom the funding check will be cut. : Vail Valley Foundation
Mailing Address Street : 90 Benchmark Road #300
City : Avon
State : US-CO
Zip Code : 81620
Telephone number : 6197640940
Email address : ddressman@vvf.org
Event/program and/or organization website : www.grfavail.com and vvf.org
Number of years organization has been in business : 37
Organization's Mission Statement : To enhance the quality of life in the Vail Valley and showcase our
community to a global audience through arts, athletics and education.
Organization's Tax Status : Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application. : VVF -
Sales Tax License (expires 12.31.2019).pdf
Is this a new or existing event/program in Vail? : Existing
How many years has the event or program been produced in Vail? : 33
How does your request support item 1C of the Contribution Policy (See above) : Summer 2020 will mark
the amphitheater’s 33rd season. The lobby space now serves a meeting space for Ford Park. Camp Vail and
other user groups utilize the lobby as a resting place in the park, for public bathrooms etc. It is great for sunny
days and rainy days. We are now hosting numerous events in the lobby such as wedding ceremonies, art
classes and chef’s in the gardens. Locals and guests of all ages flock to the theater for a diverse mix of
entertainment. From the Vail Dance Festival, Whistle Pig Vail & Hot Summer Nights series to Bravo! Vail Valley
Music Festival’s symphonies and Hot Summer Nights concerts on Tuesday's throughout the summer. Each
summer, the Gerald R Ford Amphitheater serves as the cultural and social centerpiece of the Vail Valley. For
Summer 2020 and beyond, VVF will continue to work with AEG Presents, the largest music promoter in CO to
bring world class talent to the GRFA for ticketed concerts as part the 3rd year of Whistle Pig Vail, A Mountain
Music Series. 2019 WPV lineup includes marquee artists like Steve Martin & Martin Short, Nathaniel Rateliff &
the Night Sweats, Steve Miller Band & Trey Anastasio Band. WPV has been a major success thus far and has
further cemented Vail as an arts and entertainment leader. The bands and artists playing WPV attract national
media attention as well, giving Vail wide ranging exposure across leading media outlets like Yahoo!, Pitchfork,
Rolling Stone and many, many others. Lastly, the majority of WPV events are taking place during late August
and September and are bringing guests to the Valley during need periods and generating additional economic
impact to the TOV. The Vail Valley Foundation always strives for top-tier performances. The 2020 summer
season shall be no exception with Bravo! Vail Valley Music Festival orchestras, Whistle Pig Vail, Hot Summer
https://platform.zenginehq.com/workspaces/23268/data/102238?record=...
2 of 8 8/28/2019, 4:01 PM
September 3, 2019 - Page 124 of 412
Nights and the Vail Dance Festival as anchors for the 2020 amphitheater schedule.
Please describe the location(s) of the event or program in previous years. : Gerald R Ford Amphitheater
Please provide a detailed description of the event/program and its activities. : See above
Do you plan to use Vail Recreation District Facilities? : No
If any of the event/program takes place outside of the Town of Vail, please explain where the event will
take place and why. : N/A
Which of these environmental practices will you commit to executing at your event/program? :
Recyclable Materials
No plastic bags
Re-usable bags and bottles
Encourage bikes, etc
Enforce no idling
Recycle
Wastewater
Eco Friendly serving
No Styrofoam
Water Bottle Filling
Provide Bike Parking
Please describe your commitment to environmental sustainability and detail measures that will be taken
during your event to ensure minimal environmental impact and sustainable best practices. : The Gerald
R. Ford Amphitheater has an opportunity, in the mid- to long- term, to change the habits of its guests to
accommodate the elimination of single-use plastics, encourage re-usable containers, and stay within water
usage limitations. Over the long term, the venue is exploring support for a capital campaign to renovate the roof
system and include photo voltaic power production year-round.
Number of participants (athletes, artists, exhibitors, etc.) anticipated : 160
Number of volunteers needed : 0
Number of event/program staff : 50
Estimate of total number of spectators/attendees anticipated : 18,172
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that
your event/program will bring to Vail : 3,270
Estimate the number of destination guests from outside Colorado your event/program will bring to Vail :
https://platform.zenginehq.com/workspaces/23268/data/102238?record=...
3 of 8 8/28/2019, 4:01 PM
September 3, 2019 - Page 125 of 412
1,998
Estimate the number of international guests your event/program will bring to Vail : 181
How will your event/program increase sales tax in Vail? : Via increased tourism during need periods and
added hotel nights
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? : By
showcasing diverse entertainment offerings in a world class venue, driving economic impact, delivering
marketing reach through a variety of PR and marketing channels, serving as a community hub and bringing
active, affluent consumers to the Valley to attend events at the GRFA.
Brand Fit: How will your event or program support the Vail brand identity? : HSN is the leading free
concert series in the Colorado Rockies in term of quality of talent, quality of venue and attendance. It attracts a
premium demographic and aligns perfectly with Vail.
Community Enrichment: How will your event/program attract target markets of both visitors and
community members? : Free summer concerts have become interwoven with the high-quality guest and local
experience that the resort has become known for.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new
programming, entertainers, adding additional days and activities.) : The Ford Amphitheater is growing its
reputation as a preferred venue among artists. Together with improved sound system, improved marketing/pr,
the Hot Summer Nights brand will continue to attract quality acts to its free shows.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? :
With multiple concessions areas, a new HD videoboard, a welcoming foyer and ample seating options which are
both covered and open-air, the GRFA epitomizes a fun, celebratory atmosphere.
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support? : Strong. The venue is attractive to partners from a content, sampling, sales and media
standpoint. The VVF will continue to align with like minded premium sponsor brands.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and
internationally? : The diverse, world class programming of the venue and the accompanying media and PR
coverage position Vail as a leader within the arts and entertainment industry.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting
community benefit of the event or program? : The venue itself.
How will the event or program leverage media and attract donor and sponsorship support? : By utilizing
the Vail Valley Foundation's decades of experience in development, marketing and PR.
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. : 940
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased
spending generated by your event or program. : $1,000,000
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the
Town of Vail expect? : $29
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the
https://platform.zenginehq.com/workspaces/23268/data/102238?record=...
4 of 8 8/28/2019, 4:01 PM
September 3, 2019 - Page 126 of 412
Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $
(2000 attendees) x ($240 daily spend ) = $480,000
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a
description of how you will track the number of lodging nights generated. REMINDER: Per the CSE
funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels
and lodges. : Our organization hires a third-party survey organization (Intercept Insights) to gather stakeholder
report information on our events.
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : Yes
Describe how you will use the funds requested? : The market for music in the mountains, in particular free
concerts, has expanded over recent years. With the addition and renovations of amphitheaters in Durango,
Dillon, and elsewhere, Vail is seeing increased competition from other mountain resort communities in the
entertainment sector. To maintain our status as the highest in quality and service, the Vail Valley Foundation
recently upgraded it's base sound equipment package to a top-of-the-line L'Acoustics system, including new
outfill speakers. A sound system of this level is essentially a requirement of the national acts who now come
through the venue, and having the system in place for Hot Summer Nights has facilitated the attraction of quality
acts to our venue and ensured our partners that we are a valued, trusted, and professional production partner.
This has led to an increase in our sound/audio budget per each Hot Summer Nights of approximately $2,500 per
show. The Vail Valley Foundation kindly asks that the Town of Vail support a portion (~$1,000 per HSN show) of
this much-needed increase.
Please upload event/program/organization budget. : GRFA 19-20 Budget Snapshot.pdf
Who currently funds the event/program? : Sponsors, ticket sales, donors
Who currently funds your organization? : Sponsors, ticket sales, donors
What percentage % of the total event budget is being requested to fund? : 1
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : It won't, but in order to continue to keep the GRFA current and deliver the highest level experience
for consumers and program top level talent, it's critical for VVF to receive support from key stakeholders like the
TOV.
Should the Council decide not to support this event/program at all, will it still occur? : Yes
What dollar amount of the total event/program gross revenue do you expect the event itself to generate?
(ticket sales, merchandise, food and alcohol sales, etc.) : 100,000
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : No
Audience: Who is your audience? (You may choose more than one.) :
First time visitors
Returning guests
Primary and Second Homeowners
https://platform.zenginehq.com/workspaces/23268/data/102238?record=...
5 of 8 8/28/2019, 4:01 PM
September 3, 2019 - Page 127 of 412
Local residents
Channels: Which of these channels will you utilize to promote your event or program? (You may select
more than one.) :
Print - Local
Print - Regional
Print - National
Editorial
Radio
Television
Online Event Listings
E-newsletters
Web
Media Plan/Public Relations
Grassroots
Facebook
Instagram
Twitter
Posters
Rack Cards
Flyers
Event/Program App
Signage – Banners, etc
Co-promotions
Partnerships
Local Vail Businesses
Concierge Visits
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $200,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? :
$55,000
2. Please list your confirmed sponsors or partners. : GMC, TIAA Bank, Nature Valley, Pacifico, Wild Tonic,
Fall Line, Shakedown Bar, Moe's BBQ, Constellation Wine, Stranahans Whiskey, and others...
https://platform.zenginehq.com/workspaces/23268/data/102238?record=...
6 of 8 8/28/2019, 4:01 PM
September 3, 2019 - Page 128 of 412
3. Please explain the potential for additional sponsorships or partners. : VVF is very much a sponsorship
driven organization and we will continue to pursue like minded brands to sponsor the GRFA venue as well as
the individual events occurring there.
Organization rosters naming all officers, board of directors and respective positions as relevant : VVF
Board Listing & GRFA Roles.doc
List any URLs where additional information can be found, including photos, videos or other content
relevant to your application. : https://grfavail.com/media/ https://www.vaildaily.com/entertainment/free-hot-
summer-nights-concert-series-continues-with-the-jackie-greene-band/ https://www.vaildaily.com/entertainment
/9-free-concerts-this-week-from-bluegrass-to-rock/
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : VVF_GRFA Overview 2019.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : HSN_Recap_edit4.mp4
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
Linked Users : tboyd@vvf.org
Submission Date : 2019-07-22
Submission Date : 2019-07-22
Created by : integrations+23268@zenginehq.com
Record ID # : 13048182
Last change : 2019-07-22T22:54:57+0000
https://platform.zenginehq.com/workspaces/23268/data/102238?record=...
7 of 8 8/28/2019, 4:01 PM
September 3, 2019 - Page 129 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : ddressman@vvf.org
What is the name of your organization? : Vail Valley Foundation
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : Signature Events
Type of Funding Requested : Cash and In-kind
Amount of 2020 Cash Contribution Requested : $140,000
2020 In-Kind Contribution Requested : 40000 for public works, police, labor, power/water, sandbags, fire,
etc...
What is the name of your event? : GoPro Mountain Games
Is this a new event or program? : No
How much funding did you receive from the Town of Vail for 2019? (Please include total funding you
received from the CSE and Town Council) : $75,000
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 9 7/16/2019, 6:02 PM
September 3, 2019 - Page 130 of 412
Proposed Event/Program Start Date : 2020-06-04
Proposed Event/Program End Date : 2020-06-07
Name of person completing the application : Dave Dressman
Title of person completing the application : Event Director
Provide name of person or entity to whom the funding check will be cut. : Vail Valley Foundation
Mailing Address Street : 90 Benchmark Rd. #300
City : Avon CO 81620
State : US-CO
Zip Code : 81620
Telephone number : 6197640940
Email address : davedressman@gmail.com
Event/program and/or organization website : mountaingames.com & vvf.org
Number of years organization has been in business : 37
Organization's Mission Statement : To enhance the quality of life in the Vail Valley and showcase our
community to a global audience through arts, athletics and education. *We received $75,000 last year via CSE
and $55000 in kind. We've increased our cash ask and decreased our in kind ask as we have met with the TOV
on this subject earlier this year and everyone was in agreement that the Mountain Games is a sure-fire
'Signature' Event for us all and should be funded as such.
Organization's Tax Status : Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application. : VVF -
Sales Tax License (expires 12.31.2019).pdf
Is this a new or existing event/program in Vail? : Existing
How many years has the event or program been produced in Vail? : 18
How does your request support item 1C of the Contribution Policy (See above) : Year after year, the
GoPro Mountain Games continues to place Vail in the global spotlight as the host location of the most revered
and prolific celebration of outdoor culture and mountain lifestyle anywhere in the World. GMG has sustained
steady growth for 18 years and acts as the kickoff to Summer in the Rocky Mountains. In addition to a sizable
economic impact to the TOV ($7m+), the event attracts the ideal demographic of active consumers to Vail.
These 80,000+ attendees are active, affluent, outdoor enthusiasts with disposable income, a love for the
environment, and a health-conscious attitude. They fill the TOV hotels and pack restaurants, shops and the
streets and trails. Additionally, a diverse group of national and global sponsors place further attention on Vail and
it's thriving community. Lastly, the media, TV, PR and photo/video assets and editorial that stem from the
Mountain Games showcase all facets of what makes Vail the premier Int'l resort community including athletics,
arts, music, family, competition, fine dining, unique experiences, and of course, mountain & whitewater activities.
Please describe the location(s) of the event or program in previous years. : Current: Vail Village,
Lionshead, Mountain Plaza, Golden Peak, Lower Bench, the GRFA and the rivers and trails of Vail. Previous, all
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 9 7/16/2019, 6:02 PM
September 3, 2019 - Page 131 of 412
of the above + Eagle CO
Please provide a detailed description of the event/program and its activities. : The best all-around
mountain experience anywhere in the world takes place in Vail each June when the GoPro Mountain Games
jumpstart the Summer. Thousands of pro and amateur adventure athletes sign up each year and converge upon
the mountains and rivers of Vail to compete in 11 athletic disciplines and more than 30 competitions including
kayaking, running, slackline, DockDogs, trail running, mountain and road cycling, climbing, fishing, photography
and more. The competitions are just the beginning. The event also features the GoPro Mountains of Music free
concert series throughout the weekend, taking place in Vail & Lionshead during the day and at the GRFA at
night. There are also a host of kids activities and events, daily yoga classes, food vendors, art exhibitions, and
the incredible L.L.Bean Gear Town: featuring more than 145 of the outdoor industry’s top brands and including
tons of giveaways and activities. The Mountain Games are a project of the non-profit Vail Valley Foundation,
which has a mission to enhance quality of life in the Vail Valley through arts, athletics, and education.
Do you plan to use Vail Recreation District Facilities? : Yes
Please attach letter or email confirmation from Vail Recreation District if using VRD facilities. : RE VRD
facility use for TOV funding 2020.msg
If any of the event/program takes place outside of the Town of Vail, please explain where the event will
take place and why. : The annual Steep Creek Championship is a class V kayak time trial race that takes place
in Red Cliff, CO on Thursday during GMG. This ¼ mile stretch of creek near Eagle County’s oldest town, Red
Cliff, is the location of the Steep Creek Championship. Additionally, portions of our Mountain Masters Disc Golf
competition takes place outside of Vail. In 2019, the event consisted of the below locations. 2020 Disc Golf event
logistics are TBD: 18-Hole Course 1: “The Legend” Maloit Park, Minturn, CO 18-Hole Course 2: “The Ranch” 4
Eagle Ranch, Wolcott, CO Putting & MPH Skills Challenges: Vail, CO 9-Hole Accuracy Course & Long-Drive
Challenges: Eagle Vail, CO
Which of these environmental practices will you commit to executing at your event/program? :
All of these
Please describe your commitment to environmental sustainability and detail measures that will be taken
during your event to ensure minimal environmental impact and sustainable best practices. : Please see
attached sustainability guidelines.
Number of participants (athletes, artists, exhibitors, etc.) anticipated : 5,000
Number of volunteers needed : 350
Number of event/program staff : 25
Estimate of total number of spectators/attendees anticipated : 83,000
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that
your event/program will bring to Vail : 27,500
Estimate the number of destination guests from outside Colorado your event/program will bring to Vail :
24,000
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 9 7/16/2019, 6:02 PM
September 3, 2019 - Page 132 of 412
Estimate the number of international guests your event/program will bring to Vail : 1,000
How will your event/program increase sales tax in Vail? : On-site vendor sales, increased traffic to hotels
and merchants
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? :
The GoPro Mountain Games checks all the boxes within the mission of the Town Council. GMG is global in
nature and generates north of 1B PR impressions, placing Vail firmly at the forefront of the resort destination
community and outdoor industry. GMG contributes north of $7M in economic impact during a need period. The
diverse nature of the Mountain Games makes it unique. It is not focused on one athletic discipline or one
arts/entertainment category. The Mountain Games is truly amazing due to the sum of its parts. And such, it
contributes heavily to a vibrant and diverse economy and community in Vail. Exceptional Service is shown via
our annual net promoter score on our event survey which is 4.7 our of 5 in terms of customer satisfaction.
Creating an abundance of opportunities is at the core of GMG and offers guests the ability to compete or demo
in a variety of human powered sports, see a variety of free music offerings, view live art and a participate in a
wide variety of family and kid centric offerings.
Brand Fit: How will your event or program support the Vail brand identity? : The Mountain Games x Vail is
a marriage of like-minded Brands. The Mountain Games positions Vail as the premiere mountain resort
community in the World by showcasing everything that is great about summer in Vail, encouraging participation
by all ages and levels of athlete, and creating an inclusive festival setting which spans from Lionshead to the
GRFA.
Community Enrichment: How will your event/program attract target markets of both visitors and
community members? : One of the foundational elements of Mountain Games has always been a 'pros vs.
joes' mentalilty. This allows athletes of all levels and ages to compete and feel comfortable. It also offers
amateur athletes and weekend warriors the opportunity to compete in events alongside Olympians, Pros &
celebrities. Because the Event spans 11 sport disciplines it creates a unique and encouraging culture amongst
athletes and spectators to try new things and rub elbows with other athletes they would not normally compete
alongside. The participatory nature and spectator friendliness of the Games attracts both locals and non-locals
alike.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new
programming, entertainers, adding additional days and activities.) : Fresh content and staying at the
forefront of the outdoor industry and the adventure sports world is always a top priority for us as the event
organizer. We are constantly evaluating all components of GMG to make sure nothing gets stagnant.
Additionally, we look for ways to add value, add new events and improve the customer experience each year. In
2019 we revamped the fishing competition, re-formatted the Ultimate Mountain Challenge, added both a Short
Track Relay (Bike) and and e-bike event, and shifted how our Slackline event runs. We also increased the
budget for day-time music in both Vail and LH. By working to stay fresh and keeping this is a priority each year,
the Mountain Games will continue to grow and improve for stakeholders and guests alike.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? :
"Athletes, Art, Music, Mountains' has always been our tagline. What can be more fun than that? Celebrating all
that we love about Mountain Lifestyle and Outdoor Recreation is at the heart of the GoPro Mountain Games and
resonates with all who touch it. Keeping GMG free to the public and working to improve our customer
satisfaction score will foster an atmosphere of vitality, fun and celebration.
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support? : GMG exists due in large part to our stakeholders and corporate sponsors. The
experiential element of the Games is unmatched in the event world and is very attractive to both large and small
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
4 of 9 7/16/2019, 6:02 PM
September 3, 2019 - Page 133 of 412
Brands. Significant marketing reach combined with a world class experience makes GMG very attractive to both
endemic and non-endemic brands. VVF is always striving to align our events with the right partners and we will
continue to do so. One of our goals is to increase global media exposure in the coming years.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and
internationally? : The GoPro Mountain Games is widely respected among event organizers, athletes, media
and resort destinations. We are regularly contacted by outside parties looking to replicate the Mountain Games
in other markets. It has been copy-catted multiple times in other markets. The complexity of the event and the
fact that it is free to the public positions Vail as a leader in global event organization. Few people know that the
VVF is the owner and operator of GMG. Most people associate it most with Vail and with GoPro. Additionally, the
VVF works year round on this Event and we hire fantastic outside contractors to help execute sub events within
the Event. By nature, running a multi-million dollar, free-to-attend Event fosters leadership skills among all staff
and partners. Secondly, having the reputation that GMG has positions the community as a leader within the
global outdoor industry and live event world.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting
community benefit of the event or program? : Reputation. The Mountain Games helps validate the Vail
Community as the premiere mountain resort destination in the world by showcasing all of the amazing
opportunities Vail has to offer to massive global audience of influential consumers.
How will the event or program leverage media and attract donor and sponsorship support? : VVF has a
strong sales and marketing team and will continue to create eye catching and accurate materials that showcase
all that the Mountain Games is. The sales team is aggressive and knowledgable and will pursue sponsors who
align with the event on a year round basis. Having 180 credentialed on-site media and countless PR hits and
editorial pieces will be highlighted to all partners and prospective partners. VVF will continue to leverage
marketing and content partnerships with Outside Magazine, Outside TV, Red Bull Media House, and dozens of
others to further the reach of the event and make it more attractive to Brands.
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. :
7,000
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased
spending generated by your event or program. : $7,300,000
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the
Town of Vail expect? : $52
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the
Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $
(2000 attendees) x ($240 daily spend ) = $480,000
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a
description of how you will track the number of lodging nights generated. REMINDER: Per the CSE
funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels
and lodges. : Via a dedicated lodging page within the 'Plan Your Visit' section of Mountaingames.com. Via
dedicated and non-dedicated social media posts and e-blasts. By setting up lodging partnerships and offers with
a variety of TOV Lodging properties. By direct word of mouth referrals to sponsors, athletes, media and partners.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
5 of 9 7/16/2019, 6:02 PM
September 3, 2019 - Page 134 of 412
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : Yes
Describe how you will use the funds requested? : TOV funds will go to the general operating budget of the
Event and will help the VVF continue to keep the event fresh by investing in the event through marketing, PR,
customer experience and athlete experience/competition. Expenses tied to GMG continue to rise each year so
this money will help VVF significantly.
Please upload event/program/organization budget. : 2019 GPMG Master budget tracking (FY20) DD for
Council.pdf
Who currently funds the event/program? : Sponsors, Gov't Partners (TOV), F&B Sales, Athlete Registrations
Who currently funds your organization? : All of the above plus ticket sales, grants, and individual donors.
What percentage % of the total event budget is being requested to fund? : 4
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : Based on prior discussion and with the support of TOV, we are changing our GMG Funding
request from CSE to Town Council. The TOV and VVF both feel that GMG is a Signature Event and should be
funded as such. In order for us to continue the upward trajectory & progression of the Mountain Games, we rely
heavily on corporate sponsorship as well as funding from the TOV. We are asking for $140,000 in cash funding
in addition to $40,000 in kind service funding. This amount is in line with our Platinum level sponsors (GMC, Go
RVing, Pacifico, & L.L.Bean) and will help with the overall operating budget of the Event and allow the VVF as
the organizers to continue to keep GMG fresh as well as maintain a focus on our environmental and
sustainability efforts.
Should the Council decide not to support this event/program at all, will it still occur? : Yes
What dollar amount of the total event/program gross revenue do you expect the event itself to generate?
(ticket sales, merchandise, food and alcohol sales, etc.) : 3,000,000
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : No
Audience: Who is your audience? (You may choose more than one.) :
First time visitors
Returning guests
Primary and Second Homeowners
Local residents
Channels: Which of these channels will you utilize to promote your event or program? (You may select
more than one.) :
Print - Local
Print - Regional
Print - National
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
6 of 9 7/16/2019, 6:02 PM
September 3, 2019 - Page 135 of 412
Editorial
Radio
Television
Online Event Listings
E-newsletters
Web
Media Plan/Public Relations
Grassroots
Facebook
Instagram
Twitter
Posters
Rack Cards
Flyers
Event/Program App
Signage – Banners, etc
Co-promotions
Partnerships
Local Vail Businesses
Concierge Visits
Other
Please explain "Other". : Sponsor promotions and advertising, promo events (ie...at the Yeti Store in Austin TX
or at the GoPro campus in Carlsbad CA)
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $2,500,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? :
$500,000
2. Please list your confirmed sponsors or partners. : Our largest sponsors include, GoPro (Title), GMC, TOV,
Go RVing, L.L Bean, Yeti, Nature Valley, Pacifico, Wild Tonic, Costa, Bosch, TIAA Bank, Casio, Vail Resorts, &
Outside Magazine. Please see https://mountaingames.com/partners/ for a full sponsor list. In addition to those
sponsors listed, GMG also brings in approximately 100 'vendors'.
3. Please explain the potential for additional sponsorships or partners. : The VVF team is constantly
looking for partners that align with the GMG Event and the Vail Brand. There are numerous categories we are
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
7 of 9 7/16/2019, 6:02 PM
September 3, 2019 - Page 136 of 412
pursuing including wearable tech, footwear, soap and skincare, additional bike sponsors, and overall health &
wellness brands.
Are there any other things you'd like to share with Council and staff that are not included in the
application? : When VVF purchased this project from Untraditional Mktg 11 years ago VVF made two
commitments to the Town of Vail. 1) the event will always stay in Vail and VVF will never use relocating the event
to another location as leverage for securing TOV funding. 2) The TOV funding 11 years ago was approx. $200K
in cash plus VIK. VVF committed to the TOV that each year, VVF would request less funding than the prior year
with the intent of many years down the road, reaching a static level of funding for the project. Over the last 10
years, under the leadership of VVF, the Mountain Games project has grown to be the single largest and most
successful sport and music project in the history of our county. While the Mountain Games has seen double digit
growth every year for ten years in occupancy, economic impact, attendance, global media reach, and most
every other possible metric, the funding from the TOV, which is our most important stakeholder and partner has
decreased significantly. Some of this decrease in funding was by design based on our commitment to the Town
of Vail many years ago. Based on how the project has grown and will continue to grow in years to come, VVF’s
commitment to ensuring Mountain Games Vail remains as the largest and most successful adventure sports,
music and mountain lifestyle festival in the world, we would like to respectful ask the Town Of Vail Council to
consider, starting in 2020, a fixed level of support in the amount of $140,000 cash per year plus approximately
$40,000 in VIK. We truly feel the Mountain Games epitomizes all that is right with Vail. The event showcases
Vail to a very attractive audience of global consumers who have the means to visit Vail year-round as well as
influence those around them. We greatly appreciate the support we receive from the Town of Vail and you have
our word that we will continue to strive for excellence with the Mountain Games and all VVF projects.
Organization rosters naming all officers, board of directors and respective positions as relevant : VVF
Board Listing & GMG Roles.pdf
List any URLs where additional information can be found, including photos, videos or other content
relevant to your application. : https://www.mountaingames.com/highlights VVF will share a comprehensive
Stakeholder Report with the TOV once it is complete. Likely by August 1, 2019.
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : Mountain Games Sustainability Guidelines.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : GMG YOY Growth.pdf
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
8 of 9 7/16/2019, 6:02 PM
September 3, 2019 - Page 137 of 412
Code Line Item
Fiscal 2020
Rolling Forecast
Revenues
4300 Title Sponsor $480,000.00
4310 Platinum Sponsor $518,000.00
4315 Gold Sponsor $430,000.00
4320 Silver Sponsor $327,000.00
4325 Special Contributor $321,700.00
4335 Official Supplier Sponsor $140,000.00
4340 Government Support $75,000.00
4420 Participant Fees $132,294.44
4430 Credentials $11,450.00
4440 Merchandise Sales $0.00
4480 Miscellaneous Income $36,895.62
Total w/o trades $2,472,340.06
4900 Traded Gifts $56,292.22
4905 Traded Goods $12,619.00
4910 Traded Lodging $52,275.00
4915 Traded Marketing $300,000.00
Total with Trades $2,893,526.28
Expenses
5010 Announcers $7,100.00
5090 Bibs $14,345.13
5125 Construction Materials $1,984.01
5135 Contract Labor $285,050.25
5145 Credentials $1,960.62
5175 Dues & Subscriptions $1,030.00
5200 Entertainment $146,524.01
5205 Equipment Rental $141,074.44
5235 Gifts $49,640.98
5260 Insurance $75,000.00
5350 Labor $575,858.57
5375 Commissions $177,336.00
5400 Legal $500.00
5405 Lodging $40,086.37
5415 Mail - Postage/Shipping $1,053.12
5420 MKTG $171,000.00
5475 Media TV $135,000.00
5525 Non-Social Food $16,236.37
5535 Permits $30,034.86
5555 Prizes - Cash $121,942.94
5560 Prizes - non Cash $6,341.50
5630 Sales- Contract Fulfillment $71,214.40
5635 Sales Team Expenses $38,403.95
GMG 2019 Rolling Budget as of June 17 2019
September 3, 2019 - Page 138 of 412
5645 Signs $51,431.43
5670 Social - Food & Beverage $42,277.50
5690 Sound $32,575.00
5700 Supplies $3,183.47
5715 Telephone $2,792.91
5740 Transportation $5,395.00
5745 Trash $18,643.00
5750 Utilities $500.00
Subtotal Expense w/o trades $2,265,647.41
5900 Trade Gifts $56,292.22
5905 Trade Goods $12,619.00
5910 Trades Lodging $52,275.00
5915 Trades Marketing $300,000.00
Subtotal Expense: $2,686,833.63
Net Profit (Loss) $206,692.65
September 3, 2019 - Page 139 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : whitneyh@burton.com
What is the name of your organization? : Burton Snowboards
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : Signature Events
Type of Funding Requested : Cash and In-kind
Amount of 2020 Cash Contribution Requested : $515,000
2020 In-Kind Contribution Requested : Please see additional attachments
What is the name of your event? : The Burton U.S. Open Snowboarding Championships
Is this a new event or program? : No
How much funding did you receive from the Town of Vail for 2019? (Please include total funding you
received from the CSE and Town Council) : $490,000
Proposed Event/Program Start Date : 2020-02-24
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 7 7/16/2019, 5:23 PM
September 3, 2019 - Page 140 of 412
Proposed Event/Program End Date : 2020-02-29
Name of person completing the application : Whitney Heingartner
Title of person completing the application : Partnership Marketing Manager
Provide name of person or entity to whom the funding check will be cut. : Burton Snowboards
Mailing Address Street : 80 Industrial Parkway
City : Burlington
State : US-VT
Zip Code : 05401
Telephone number : 802-652-3770
Email address : whitneyh@burton.com
Event/program and/or organization website : burton.com
Number of years organization has been in business : 42
Organization's Mission Statement : Harness the spirit of the mountains and snowboarding to inspire people to
connect with the world around them, find their freedom and flow, and experience life unbound convention.
Organization's Tax Status : For Profit
Is this a new or existing event/program in Vail? : Existing
How many years has the event or program been produced in Vail? : 7
How does your request support item 1C of the Contribution Policy (See above) : Our companies share
global scope, consumer focus, environmental positioning and a long-term vision which makes this Brand
Friendship Best in Class. Burton provides a premium, safe and memorable event environment bringing in
consumers from around the globe. The entertainment and competition is broadcast to a global audience on
linear and web. We remain focused on local community outreach, and driving considerable increase in local
business throughout the week, which has been consistently proven in our recap.
Please describe the location(s) of the event or program in previous years. : White River National Forest,
Vail Mountain, Golden Peak Base Area, Race Course, Terrain Park, Superpipe and Black Forest Race Arena,
Dobson Ice Arena, Solaris Concert Venue.
Please provide a detailed description of the event/program and its activities. : Men's and Woman's
Halfpipe, Men's and Woman's Slopestyle, Junior Jam, Banked Slalom, 4 night of concerts & multiple private
functions (Rider Welcome Party at The Fitz, Welcome Party & Junior Jam party at BOL) & entertainment (CHILL
Fundraiser at Ski & Snowboard Museum), Dobson Closing Party
Do you plan to use Vail Recreation District Facilities? : Yes
Please attach letter or email confirmation from Vail Recreation District if using VRD facilities. : Dobson
.docx
If any of the event/program takes place outside of the Town of Vail, please explain where the event will
take place and why. : N/A
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 7 7/16/2019, 5:23 PM
September 3, 2019 - Page 141 of 412
Which of these environmental practices will you commit to executing at your event/program? :
Purchase Carbon Credits
Recyclable Materials
No plastic bags
Re-usable bags and bottles
Encourage bikes, etc
Enforce no idling
Recycle
Wastewater
Eco Friendly serving
No Styrofoam
Compost Food Waster
Water Bottle Filling
Close the loop
Please describe your commitment to environmental sustainability and detail measures that will be taken
during your event to ensure minimal environmental impact and sustainable best practices. : When it
comes to protecting our playground, we’re keyed in on action and advocacy. We're aiming to achieve a 20%
reduction in carbon emissions and divert 75% of our waste from the landfill by 2020 at global headquarters. The
Burton US Open has been carbon neutral since 2017 and will be zero waste by 2020. And we're doubling our
repairs to reach at least 40% of our warranty claims. Most importantly, we use our momentum to set an example
and speak out on policy issues that impact our people and the environment.
Number of participants (athletes, artists, exhibitors, etc.) anticipated : 315
Number of volunteers needed : 75
Number of event/program staff : 410
Estimate of total number of spectators/attendees anticipated : 62,000
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that
your event/program will bring to Vail : 32,000
Estimate the number of destination guests from outside Colorado your event/program will bring to Vail :
25,000
Estimate the number of international guests your event/program will bring to Vail : 5,000
How will your event/program increase sales tax in Vail? : Hotel Nights, Parking, Merchandise, Lift Tickets,
Food & Beverage
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 7 7/16/2019, 5:23 PM
September 3, 2019 - Page 142 of 412
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? :
For the past 7 years, we have proven to be in-line with Vail Town Councils overall goals and values and will
continue to remain in sync as we move forward.
Brand Fit: How will your event or program support the Vail brand identity? : Create experiences of a
lifetime through best in class competition, and entertainment on-site and across a global stage. We provide
world class athletes and an environment for them to showcase their talents.
Community Enrichment: How will your event/program attract target markets of both visitors and
community members? : Bar and restaurant programming & festivities, on-site school programs, Solaris
concerts & Dobson afterparty, CHILL fundraiser, competition & entertainment.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new
programming, entertainers, adding additional days and activities.) : Continue to evolve our evening
entertainment, working with our Partners to create new and engaging consumer focused events, expanding
programming on the mountain with banked slalom, new and engaging linear and web programming.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? :
By holding true to our 38 year history and continuing to provide the World's Greatest Snowboard Event.
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support? : Burton continues to explore opportunities with Red Bull Media House, our exclusive
Digital Content provider and identify the best US Linear Television Partners for the event and Partners.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and
internationally? : Burton will remain the number 1 brand in our industry, globally and will remain focused on
aligning with best in class partners to assure the US Open remains a Leader in snowboard events.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting
community benefit of the event or program? : The memories that school kids take away from the events and
once in a lifetime experiences they have integrating with the athletes and everyone making this event what it is.
How will the event or program leverage media and attract donor and sponsorship support? : Growing
quality impressions with customized media solutions that attract key customers across appropriate
demographics.
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. :
1,995
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased
spending generated by your event or program. : $3,500,000
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the
Town of Vail expect? : $7
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the
Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $
(2000 attendees) x ($240 daily spend ) = $480,000
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a
description of how you will track the number of lodging nights generated. REMINDER: Per the CSE
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
4 of 7 7/16/2019, 5:23 PM
September 3, 2019 - Page 143 of 412
funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels
and lodges. : Directing general attendees to book lodging through the event website and event app. Will work
with Highline's lodging manager to book lodging for staff, volunteer, athlete, media, partner and other industry
guests.
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : Yes
Describe how you will use the funds requested? : Marketing to key customers, entertainment programming,
community outreach and communications, VIP experiences.
Please upload event/program/organization budget. : 2020 US Open Budget Estimate.docx
Who currently funds the event/program? : Majority of budget comes from Burton Snowboards. Partners
offset certain operating costs which they are most invested in as brands.
Who currently funds your organization? : Privately owned
What percentage % of the total event budget is being requested to fund? : 10
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : Entertainment programming would be adjusted, marketing would be compromised, media
programming modified
Should the Council decide not to support this event/program at all, will it still occur? : Yes
What dollar amount of the total event/program gross revenue do you expect the event itself to generate?
(ticket sales, merchandise, food and alcohol sales, etc.) : 0
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : Yes
Audience: Who is your audience? (You may choose more than one.) :
First time visitors
Returning guests
Primary and Second Homeowners
Local residents
Channels: Which of these channels will you utilize to promote your event or program? (You may select
more than one.) :
Print - Local
Print - Regional
Print - National
Editorial
Radio
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
5 of 7 7/16/2019, 5:23 PM
September 3, 2019 - Page 144 of 412
Television
Online Event Listings
E-newsletters
Web
Media Plan/Public Relations
Grassroots
Facebook
Instagram
Twitter
Posters
Rack Cards
Flyers
Event/Program App
Signage – Banners, etc
Co-promotions
Partnerships
Local Vail Businesses
Concierge Visits
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $1,700,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? :
$100,000
2. Please list your confirmed sponsors or partners. : Toyota, Red Bull, Clif Bar, Casio G-Shock, Paul Mitchell
3. Please explain the potential for additional sponsorships or partners. : Burton is comfortable with the
existing list of partners and the values that are provided.
Are there any other things you'd like to share with Council and staff that are not included in the
application? : We want to stay in Vail and develop a business model for future years to be able to maintain the
levels of event activation and broadcast distribution, considering increasing cost in areas like housing and the
importance of areas such as the soccer lot being available to the operations crew for approximately 26 days
each year for load in and load out.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
6 of 7 7/16/2019, 5:23 PM
September 3, 2019 - Page 145 of 412
Organization rosters naming all officers, board of directors and respective positions as relevant :
GRANT REQUEST 2020_BURTON_Roster.doc
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : 20_USO_GRANT REQUEST 2020_BURTON (Attachment A B).doc
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
Number : 1
Linked Users : whitneyh@burton.com
Submission Date : 2019-06-29
Created by : integrations+23268@zenginehq.com
Record ID # : 12731312
Last change : 2019-06-29T12:43:18+0000
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
7 of 7 7/16/2019, 5:23 PM
September 3, 2019 - Page 146 of 412
2020 US
Open
Budget
Marketing $5,039,000
Marketing Campaign / Media Buy $87,000
Global broadcast production / distribution $852,000
Staffing
$810,000
Course / Venue build $471,000
Event infrastructure $580,000
In-town activations $440,000
Security / Police / Medical $146,000
Branding
$215,000
Food & Beverage $175,000
Lodging
$840,000
Travel
$49,000
Shipping / Storage $35,000
Prize Money $364,000
September 3, 2019 - Page 147 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : peggy@gohighighline.com
What is the name of your organization? : Highline Sports and Entertainment
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : Signature Events
Type of Funding Requested : Cash Funding Only
Amount of 2020 Cash Contribution Requested : $350,000
What is the name of your event? : Spring Back to Vail
Is this a new event or program? : No
How much funding did you receive from the Town of Vail for 2019? (Please include total funding you
received from the CSE and Town Council) : $300,000
Proposed Event/Program Start Date : 2020-04-10
Proposed Event/Program End Date : 2020-04-19
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 9 7/16/2019, 5:02 PM
September 3, 2019 - Page 148 of 412
Name of person completing the application : Peggy Wolfe
Title of person completing the application : Director of Events
Provide name of person or entity to whom the funding check will be cut. : Highline Sports and
Entertainment
Mailing Address Street : 12 Vail Road, Suite 500
City : Vail
State : US-CO
Zip Code : 81657
Telephone number : 970 476 6797 ext 709
Email address : peggy@gohighline.com
Event/program and/or organization website : gohighline.com | vail.com/springback
Number of years organization has been in business : 20
Organization's Mission Statement : To foster a culture in which Highline team members are challenged to
excel in providing all customers with exceptional service, extensive knowledge and an unwavering commitment
to ethical excellence - not only to complete client satisfaction-but beyond all expectations!
Organization's Tax Status : For Profit
Is this a new or existing event/program in Vail? : Existing
How many years has the event or program been produced in Vail? : 10
How does your request support item 1C of the Contribution Policy (See above) : The vision is simple: be
the best of the best. With an ample amount planning and ramp up time, Highline will work closely with local
entities of every kind to garner the proper funding and create a truly memorable and valuable event for the Town
of Vail and its guests. It will include: world-class A-list entertainment, world-class partners and sponsors, world-
class production and world-class activation. Bring Back, Spring Back and position Spring Back to Vail as the
number one spring festival in any mountain community in North America. Establishing the groundwork in 2019,
the event is poised to continue to transform itself to deliver memorable experiences for key demographics, have
economic impact to the Town of Vail and creating a wildly vibrant energy throughout the Town of Vail and on Vail
Mountain targeting a historically slower time in April. The 2020 Spring Back to Vail will look to deliver: • Enriched
guest experience in expanded festival environment; • Expanded vibrancy throughout the Town of Vail and on
Vail Mountain; • Increased and supplemental marketing campaign beyond Vail Resorts plan; • High level
entertainment and lifestyle activities appealing to a wide variety of people; • Positive economic impact from not
only spending and sales tax but also driving overnight visits stays; • Safe environment for all guests
Please describe the location(s) of the event or program in previous years. : Vail Mountain-Mid-Vail Golden
Peak Mountain Plaza Vail Village Lionshead Ford Park
Please provide a detailed description of the event/program and its activities. : Spring Back to Vail has
seen a multitude of iterations over the past 18 years and it is time to create and bring back what arguably should
be the greatest spring event at any resort in the country. The value proposition behind the initiative has no
ceiling. With humility, the event has learned from past misses and lost opportunities, and looks to follow the root
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 9 7/16/2019, 5:02 PM
September 3, 2019 - Page 149 of 412
of success seen many, many years ago. PAID CONCERT MODEL Create a paid concert model allowing
nationally renowned artists with massive appeal and draw to be booked well in advance and marketed
throughout the entire season. EVENTS INSIDE THE EVENT Create events inside the event focusing from Ford
Park to Golden Peak to Vail Village to Lionshead with multi-day vibrant activations chocked full of energy and
guest experiences with mass appeal. By providing different touch points throughout the Festival weekend,
guests will be able to choose what interests them. Spring Back to Vail looks to provide something for everyone
to reach a broad range of guests to the Valley. REFRESH AND REFINE Traditional elements of Spring Back to
Vail will remain as part of the programming but will continue to be enhanced and refined. From the World Pond
Skimming Championships to the Mountain Luau, expanding the components within these pre existing events will
keep them current and relevant.
Do you plan to use Vail Recreation District Facilities? : No
If any of the event/program takes place outside of the Town of Vail, please explain where the event will
take place and why. : All events for Spring Back to Vail will take place in the Town of Vail/Vail Mountain
Which of these environmental practices will you commit to executing at your event/program? :
Recyclable Materials
No plastic bags
Re-usable bags and bottles
Encourage bikes, etc
Enforce no idling
Recycle
Wastewater
Eco Friendly serving
No Styrofoam
Water Bottle Filling
Close the loop
Please describe your commitment to environmental sustainability and detail measures that will be taken
during your event to ensure minimal environmental impact and sustainable best practices. : Here is a
snap shot from previous events with plans to continue similar efforts and expand further into 2020: • Partnered
with Vail Resorts/Epic Promise to promote sustainability at all Spring Back to Vail venues • All service ware at
the expo and concerts were recyclable • Required expo partners to separate all trash, aluminum and cardboard
prior to disposing • Sold products at the concerts in aluminum packaging to reduce recycled cup usage • Reused
event specific signage wherever possible • Used hard-wired power wherever possible [vs. generators] • Utilized
containers that were re-engineered into a foldable trash and recycling bins made from recycled event coroplast
signs • Staff carpooling from Denver and within the valley during the event • Strict no idling policy for all vendors
and staff during load in/load out • Used re-usable table linens at all tents (instead of disposable) and cleaned as
needed (vs. replaced) • Encouraged restaurant vendors to buy local and produce dishes using those ingredients
• Integrate water stations and refillable options, weather permitting • Upcycled event banners and signage
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 9 7/16/2019, 5:02 PM
September 3, 2019 - Page 150 of 412
Number of participants (athletes, artists, exhibitors, etc.) anticipated : 100
Number of volunteers needed : 20
Number of event/program staff : 90
Estimate of total number of spectators/attendees anticipated : 30,000
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that
your event/program will bring to Vail : 18,000
Estimate the number of destination guests from outside Colorado your event/program will bring to Vail :
9,000
Estimate the number of international guests your event/program will bring to Vail : 3,000
How will your event/program increase sales tax in Vail? : The new vision/plan for Spring Back to Vail 2020
will feature multiple weekends with a robust schedule of activities with the goal of encouraging more consumer
spending from lodging, dining and shopping over a longer period of time. By bringing more people to Town for
extended stays during this historically slow time of year, additional revenue is expected so increase the tax
revenues.
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? :
The vision is simple: be the best of the best. With an ample amount planning and ramp up time, Highline will
work closely with local entities of every kind to garner the proper funding and create a truly memorable and
valuable event for the Town of Vail and its guests. It will include: world-class A-list entertainment, world-class
partners and sponsors, world-class production and world-class activation. Bring Back, Spring Back and position
Spring Back to Vail as the number one spring festival in any mountain community in North America. Establishing
the groundwork in 2019, the event is poised to continue to transform itself to deliver memorable experiences for
key demographics, have economic impact to the Town of Vail and creating a wildly vibrant energy throughout the
Town of Vail and on Vail Mountain targeting a historically slower time in April. The 2020 Spring Back to Vail will
look to deliver: • Enriched guest experience in expanded festival environment; • Expanded vibrancy throughout
the Town of Vail and on Vail Mountain; • Increased and supplemental marketing campaign beyond Vail Resorts
plan; • High level entertainment and lifestyle activities appealing to a wide variety of people; • Positive economic
impact from not only spending and sales tax but also driving overnight visits stays; • Safe environment for all
guests
Brand Fit: How will your event or program support the Vail brand identity? : Spring Back to Vail, Vail
Mountain and the Town of Vail have collaborated in the past and will continue to coordinate efforts both on
mountain and off on several levels regarding Vail brand identity: • Refresh Spring Back’s current creative, logos,
event voice and brand positioning that is on message and visually appealing • Create a fully integrated
branding/signage plan that is cohesive • Provide event programming for a range of guests and locals • Striving
for the highest levels of customer service and experiences
Community Enrichment: How will your event/program attract target markets of both visitors and
community members? : With world-class musical talent, interactive expo areas, entertaining competitions like
The World Pond Skimming Championships, guests and locals will have more incentive to choose Vail for their
springtime plans. The Spring Back to Vail schedule will have something for everyone. A key focus is the
dissemination of accurate event information to key local media groups, concierges and lodging leaders.
Everything from the event outreach to the grassroots marketing is strategically thought out so that the right
people get the right information at the prime time. Highline and Vail Resorts/Vail Mountain continue to invest in
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
4 of 9 7/16/2019, 5:02 PM
September 3, 2019 - Page 151 of 412
high quality photography and videography to extend its reach in digital and print media applications and create
content driven outreach.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new
programming, entertainers, adding additional days and activities.) : The multi-weekend approach to Spring
Back to Vail 2020 will offer a new spin on the traditional event that has taken place in the past. People will have
the opportunity to take part in the event several times and in several locations. A wide range of musical acts will
enhance the vibe in Town of Vail and complements the mountain weather and spring skiing/riding.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? :
Spring Back to Vail IS fun and the festivities surrounding the events invite guests to enjoy Vail to the fullest. The
programming and vibrancy the event creates from The World Pond Skimming Championships to the on
mountain Luau to great live music allows guests to be as active and involved as they choose. Event partners
can enhance the event through additional activations and aid in creating unique and memorable guest
experiences. Since Highline specializes in creating custom event partnerships, a relevant and fun experience for
the Vail guest is top of mind.
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support? : Spring Back to Vail marketing and PR efforts will take a 3 tiered approach for 2020
and beyond which will help in securing event partners and sponsors. VAIL RESORTS/VAIL MOUNTAIN will be
actively involved and leading the promotional charge to include: • Brand refresh, brand voice refinement and
content creation • Brand guidance and development support • Marketing strategy development • Tactical
execution of marketing plans across owned Vail channels and assets • Tactical execution of marketing plans in
paid channels and assets • Design and production of marketing assets • Content capture • Supporting local and
on-mountain outreach for event communications • Support via owned and operated channels and venues (retail,
restaurant, lodging, and on-mountain) o Logistical support for on-mountain event elements, if any • Leverage
Vail Resorts Public Relations for media inquiries, outreach, and hosting. • Partner with Owned and Operated
Lodging for event needs • Event performance analyses (destimetrics, guest experience insights, and guest
feedback) VLMD Spring Back to Vail looks to complement and creatively layer marketing/media efforts from Vail
Mountain by looking to partner with Vail Local Marketing District for additional marketing dollars to drive
destination guests during this historically slow time in April. The month of April falls under the shoulder season
umbrella and has become one of the slowest times of the year. OTHER Spring Back to Vail will look to partner
with other PR /Media partners to effectively streamlining marketing, advertising, social and digital campaigns
during this low/shoulder season period. By looking to expand current relationships with key media partners such
as AXS TV and VH1, the goal is to provide additional exposure to not only further the street cred of Spring Back
to Vail but also to allow a more robust package for event partners and sponsors. Event Partners/Sponsors will
leverage their outlets to promote not only their presence at the event but provide potential plus ups before/after
the event with ideas like trips/sweepstakes, enter to win and much more. The final activations are dependent
upon event partner planning.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and
internationally? : NA
Community Enrichment: What is the lasting community involvement opportunity and/or lasting
community benefit of the event or program? : Spring Back to Vail provides an encompassing opportunity for
the local community to not only enjoy the planned festivities but also take advantage of increased awareness
and guest presence in town. Local businesses are able to capitalize on additional consumer spending with the
increase in guests visiting Vail during the event
How will the event or program leverage media and attract donor and sponsorship support? : Spring Back
to Vail marketing and PR efforts will take a 3 tiered approach for 2020 and beyond which will help in securing
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
5 of 9 7/16/2019, 5:02 PM
September 3, 2019 - Page 152 of 412
event partners and sponsors. VAIL RESORTS/VAIL MOUNTAIN will be actively involved and leading the
promotional charge to include: • Brand refresh, brand voice refinement and content creation • Brand guidance
and development support • Marketing strategy development • Tactical execution of marketing plans across
owned Vail channels and assets • Tactical execution of marketing plans in paid channels and assets • Design
and production of marketing assets • Content capture • Supporting local and on-mountain outreach for event
communications • Support via owned and operated channels and venues (retail, restaurant, lodging, and on-
mountain) o Logistical support for on-mountain event elements, if any • Leverage Vail Resorts Public Relations
for media inquiries, outreach, and hosting. • Partner with Owned and Operated Lodging for event needs • Event
performance analyses (destimetrics, guest experience insights, and guest feedback) VLMD Spring Back to Vail
looks to complement and creatively layer marketing/media efforts from Vail Mountain by looking to partner with
Vail Local Marketing District for additional marketing dollars to drive destination guests during this historically
slow time in April. The month of April falls under the shoulder season umbrella and has become one of the
slowest times of the year. OTHER Spring Back to Vail will look to partner with other PR /Media partners to
effectively streamlining marketing, advertising, social and digital campaigns during this low/shoulder season
period. By looking to expand current relationships with key media partners such as AXS TV and VH1, the goal is
to provide additional exposure to not only further the street cred of Spring Back to Vail but also to allow a more
robust package for event partners and sponsors. Event Partners/Sponsors will leverage their outlets to promote
not only their presence at the event but provide potential plus ups before/after the event with ideas like
trips/sweepstakes, enter to win and much more. The final activations are dependent upon event partner
planning.
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. :
4,500
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased
spending generated by your event or program. : $15,000,000
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the
Town of Vail expect? : $15,000,000
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the
Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $
(2000 attendees) x ($240 daily spend ) = $480,000
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a
description of how you will track the number of lodging nights generated. REMINDER: Per the CSE
funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels
and lodges. : Non-local attendees will be directed to Vail lodging options via call-to-actions to the event website
placed in event advertising and collateral materials. These items will include newspaper print ads, web, posters,
digital rack cards, social media inclusion and through phone inquiries via phone directing public. Tracking and
estimation will be acquired through mTrip reports and intercept surveys as provided by the Town of Vail.
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : Yes
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
6 of 9 7/16/2019, 5:02 PM
September 3, 2019 - Page 153 of 412
Describe how you will use the funds requested? : Talent Procurement Production
Please upload event/program/organization budget. : SB2V20_TOWN COUNCIL RFP_BUDGET_06
30.19.pdf
Who currently funds the event/program? : Spring Back to Vail has been funded in the past by Town of Vail,
Vail Mountain and corporate partners
Who currently funds your organization? : Highline is a private company
What percentage % of the total event budget is being requested to fund? : 23
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : If Spring Back to Vail is funded at a reduced level by Town of Vail, event organizers will revisit the
overall feasibility of the event scope as planned and consider making cuts in the following areas: • Talent and
production levels • Fewer event components/elements
Should the Council decide not to support this event/program at all, will it still occur? : No
What dollar amount of the total event/program gross revenue do you expect the event itself to generate?
(ticket sales, merchandise, food and alcohol sales, etc.) : 706,250
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : No
Audience: Who is your audience? (You may choose more than one.) :
First time visitors
Returning guests
Primary and Second Homeowners
Local residents
Channels: Which of these channels will you utilize to promote your event or program? (You may select
more than one.) :
Print - Local
Print - Regional
Editorial
Radio
Television
Online Event Listings
E-newsletters
Web
Media Plan/Public Relations
Grassroots
Facebook
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
7 of 9 7/16/2019, 5:02 PM
September 3, 2019 - Page 154 of 412
Instagram
Twitter
Posters
Event/Program App
Signage – Banners, etc
Co-promotions
Partnerships
Local Vail Businesses
Concierge Visits
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $475,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? :
$10,000
2. Please list your confirmed sponsors or partners. : Vail Mountain Spring Back to Vail 2020 is currently
being sold and an up to date list of partners will be available in the near future.
3. Please explain the potential for additional sponsorships or partners. : Knowing the importance of
momentum and timing, the Spring Back sales team has adopted a new / refreshed sales strategy for Spring
Back to Vail 2020 that will allow for more robust opportunities in all product categories. By changing not only the
sales model but also the event scope, the team looks to add variety in partners as well as increase partnership
revenues from 2019 by expanding beyond the relationships of Vail Resorts Strategic Alliance and its partners.
Outside sponsorship will be pursued cultivating fresh ideas, activation concepts and experiences the event
warrants.
Are there any other things you'd like to share with Council and staff that are not included in the
application? : See attachment. Too many characters to put here.
Organization rosters naming all officers, board of directors and respective positions as relevant : 2020
ORGANIZATIONAL ROSTER.pdf
List any URLs where additional information can be found, including photos, videos or other content
relevant to your application. : https://www.dropbox.com/sh/i58nd7fw43iw87h
/AABoWNaSMGJRe9MxnDflSf4fa?dl=0
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
8 of 9 7/16/2019, 5:02 PM
September 3, 2019 - Page 155 of 412
branding : SBTV_W_LOGOTRAIN_FINAL.mp4
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : SBTV_2019_Recap_30_V2.mp4
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : SB2V20_ADDITIONAL COMMENTS FOR TOWN COUNCIL.pdf
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
Linked Users : peggy@gohighline.com
Submission Date : 2019-06-30
Created by : integrations+23268@zenginehq.com
Record ID # : 12734225
Last change : 2019-06-30T21:58:28+0000
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
9 of 9 7/16/2019, 5:02 PM
September 3, 2019 - Page 156 of 412
SPRING BACK TO VAIL 2020
TOWN COUNCIL Estimated Actual
Total 350,000.00
OTHER REVENUES Estimated Actual
Total 1,181,250.00
Estimated Actual
1,531,250.00
TALENT & PRODUCTION Estimated Actual
Total 965,500.00
SITE/LOCATION/OPERATIONS/LABOR Estimated Actual
Total 473,650.00
FOOD & BEVERAGE Estimated Actual
Total 43,600.00
TRAVEL & LODGING Estimated Actual
Total 6,000.00
MARKETING & BRANDING Estimated Actual
Total 22,500.00
SPONSORSHIP FULFILLMENT Estimated Actual
Total 20,000.00
Estimated Actual
1,531,250.00
INCOME
INCOME TOTALS
EXPENSES
EXPENSE TOTALS
September 3, 2019 - Page 157 of 412
SPRING BACK TO VAIL 2020 AND BEYOND
Confidential
Spring Back to Vail with a revamped vision is in the works. Bringing back what built the iconic festival and made it so
successful, Highline is going back to its roots by bringing the event model back under our umbrella and full purview. The
event was created to fill the town during a slow period at the end of the ski season, which has become somewhat of a
shoulder season in recent years. The name itself was created to get people to come back to Vail at a time they normally
would not.
The event has seen a multitude of iterations over the past 18 years and it is finally time to create what arguably should be
the greatest spring event at any resort in the country. The value proposition behind the initiative has no ceiling.
Spring Back to Vail set standards and was one of the pioneers in spring festivals in ski mountain towns. It is time to reposition
Spring Back to Vail, the Town of Vail and Vail Mountain as the leader in this space. This new concept of ‘Bring Back, Spring
Back’ will focus on creating the best spring mountain festival in the country.
THE VISION
The vision is simple: be the best of the best. Build the best spring festival in any ski mountain town. It will include: world-class
A-list entertainment, world-class partners/sponsors, world-class production and world-class activation. Essentially creating a
wildly vibrant town during an otherwise slow period. We will market the event from the day the mountain opens right up to
the successful completion of the final concert. We will engage and rely on a multitude of supporters to make certain the
brand is known nationwide for years to come.
This can’t happen overnight. A three-to-four year plan will allow for measurable successes and room to establish
benchmarks and achievable goals. Using the success of the 2019 Spring Back to Vail, the event is poised to transform in
2020 and beyond.
HOW WILL WE DO IT
MUSIC
Create a paid concert model allowing nationally renowned artists with massive appeal and draw to be booked
well in advance and marketed throughout the entire season. These shows will utilize the beauty and possibilities
reintroduced in 2019 at Ford Park.
Top-line potential examples of talent:
• Dave Matthews Band
• Greta Van Fleet
• Zac Brown Band
Free music options will exist as well though Spring Back LIVE! and other concert venues in Vail.
EVENTS WITHIN THE EVENT
Create a four-day weekend atmosphere chocked full of vibrant activation in and around the town and
community.
Top-line concepts:
• Beer Festival
• Public art concept
• Extensive expo and activation areas throughout the Town of Vail
BUILD ON WHAT WE HAVE
There are some great components currently associated with Spring Back to Vail. By looking at these elements
closely and critically, we will add and modify to continue to position them as a value to the event and the guest
experience.
Top-line current components:
• World Pond Skimming Championships
• Luau at Mid-Vail
• Bar Parties/In account promotions
September 3, 2019 - Page 158 of 412
SPRING BACK TO VAIL 2020 AND BEYOND
Confidential
SPONSORSHIP/ADDITIONAL FUNDING
The entire sales model for Spring Back to Vail has changed to allow outside sponsorship to be pursued. This new
approach will garner fresh ideas, activation concepts and experiences the event warrants. By re-working the
relationship with the Vail Resorts partners, funding will be sourced from a multitude of suitors, many not sought after
before. Outside sponsors and partners yearning to access the coveted Vail guest will be a new opportunity for
Spring Back to Vail 2020.
Top-line examples of sponsorship categories
• Auto partners
• Technology
• Financial Institutions
• CPG Brands
• Social Media Brands
MARKETING
Spring Back to Vail marketing and PR efforts will take a 3 tiered approach for 2020 and beyond.
The core of the marketing efforts for Spring Back to Vail will continue to come from the Vail Mountain
Marketing department and will look to be reshaped beginning in 2020:
VAIL RESORTS/VAIL MOUNTAIN will be actively involved and leading the promotional charge to include:
• Brand refresh, brand voice refinement and content creation
• Brand guidance and development support
• Marketing strategy development
• Tactical execution of marketing plans across owned Vail channels and assets
• Tactical execution of marketing plans in paid channels and assets
• Design and production of marketing assets
• Content capture
• Supporting local and on-mountain outreach for event communications
• Support via owned and operated channels and venues (retail, restaurant, lodging, and on-
mountain)
o Logistical support for on-mountain event elements, if any
• Leverage Vail Resorts Public Relations for media inquiries, outreach, and hosting
• Partner with Owned and Operated Lodging for event needs
• Event performance analyses (destimetrics, guest experience insights, and guest feedback)
VAIL LOCAL MARKETING DISTRICT
Spring Back to Vail looks to complement and creatively layer marketing/media efforts from Vail Mountain
by looking to partner with Vail Local Marketing District for additional marketing driving destination
guests during this historically slow time in April. The month of April falls under the shoulder season umbrella
and has become one of the slowest times of the year. Spring Back to Vail is hoping to garner marketing
support from VLMDAC with an additional $150,000-$200,000 in marketing spend to support the event.
OTHER
Spring Back to Vail will look to partner with other PR /Media partners to effectively streamline the
overarching marketing, advertising, social and digital campaigns during this low/shoulder season period.
By looking to expand current relationships with key media partners such as AXS TV and VH1, the goal is to
provide additional exposure to not only further the street cred of Spring Back to Vail but also to allow a
more robust package for event partners and sponsors.
September 3, 2019 - Page 159 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : peggy@gohighline.com
What is the name of your organization? : Highline Sports and Entertainment
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : Signature Events
Type of Funding Requested : Cash Funding Only
Amount of 2020 Cash Contribution Requested : $300,000
What is the name of your event? : Vail Snow Days
Is this a new event or program? : No
How much funding did you receive from the Town of Vail for 2019? (Please include total funding you
received from the CSE and Town Council) : $300,000
Proposed Event/Program Start Date : 2020-12-10
Proposed Event/Program End Date : 2020-12-13
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 8 7/16/2019, 1:26 PM
September 3, 2019 - Page 160 of 412
Name of person completing the application : Peggy Wolfe
Title of person completing the application : Director of Events
Provide name of person or entity to whom the funding check will be cut. : Highline Sports and
Entertainment
Mailing Address Street : 12 Vail Road, Suite 500
City : Vail
State : US-CO
Zip Code : 81657
Telephone number : 9704766797 ext 709
Email address : peggy@gohighline.com
Event/program and/or organization website : gohighline.com | vail.com/snowdays
Number of years organization has been in business : 20
Organization's Mission Statement : To foster a culture in which Highline team members are challenged to
excel in providing all customers with exceptional service, extensive knowledge and an unwavering commitment
to ethical excellence - not only to complete client satisfaction-but beyond all expectations!
Organization's Tax Status : For Profit
Is this a new or existing event/program in Vail? : Existing
How many years has the event or program been produced in Vail? : 10
How does your request support item 1C of the Contribution Policy (See above) : The vision for Vail Snow
Days 2020 is to continue to build on the momentum of this early winter festival event and kick off the winter
season in Vail like no other mountain community. By fine-tuning event elements proven successful in previous
years and looking to expand where possible, Vail Snow Days will continue to provide unique guests experiences
and create positive economic opportunities for the Town of Vail. The 2020 Vail Snow Days will look to deliver: •
Enriched guest experience in expanded festival environment and elements; • Expanded vibrancy throughout the
Town of Vail and on Vail Mountain; • High level entertainment and lifestyle activities appealing to a wide variety
of people; • Positive economic impact from not only spending and sales tax but also driving overnight visits
stays; • Safe environment for all guests
Please describe the location(s) of the event or program in previous years. : • Golden Peak • Mountain
Plaza • Vail Village • Lionshead • Ford Park
Please provide a detailed description of the event/program and its activities. : Vail Snow Days is the
signature kick-off event to the season and will once again feature free live music, family-friendly happenings, a
sponsor expo village and more. All talent for the 2020 Vail Snow Days concerts are TBA but past performances
include Nathaniel Rateliff & The Night Sweats, Shakey Graves, O.A.R, Wilco, Bare Naked Ladies and more.
Do you plan to use Vail Recreation District Facilities? : No
If any of the event/program takes place outside of the Town of Vail, please explain where the event will
take place and why. : All events for Vail Snow Days will take place in Vail/Vail Mountain
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 8 7/16/2019, 1:26 PM
September 3, 2019 - Page 161 of 412
Which of these environmental practices will you commit to executing at your event/program? :
Recyclable Materials
No plastic bags
Re-usable bags and bottles
Encourage bikes, etc
Enforce no idling
Recycle
Wastewater
Eco Friendly serving
No Styrofoam
Water Bottle Filling
Close the loop
Please describe your commitment to environmental sustainability and detail measures that will be taken
during your event to ensure minimal environmental impact and sustainable best practices. : Here is a
snap shot from previous events with plans to continue similar efforts and expand further into 2020: • Partnered
with Vail Resorts/Epic Promise to promote sustainability at all Vail Snow Days venues • All service ware at the
expo and concerts were recyclable • Required expo partners to separate all trash, aluminum and cardboard prior
to disposing • Sold products at the concerts in aluminum packaging to reduce recycled cup usage • Reused
event specific signage wherever possible • Used hard-wired power wherever possible [vs. generators] • Utilized
containers that were re-engineered into a foldable trash and recycling bins made from recycled event coroplast
signs • Upcycled event signage and banners • Staff carpooling from Denver and within the valley during the
event • Strict no idling policy for all vendors and staff during load in/load out • Used re-usable table linens at all
tents (instead of disposable) and cleaned as needed (vs. replaced) • Encouraged restaurant vendors to buy
local and produce dishes using those ingredients
Number of participants (athletes, artists, exhibitors, etc.) anticipated : 25
Number of volunteers needed : 20
Number of event/program staff : 75
Estimate of total number of spectators/attendees anticipated : 20,000
Estimate the number of destination guests from within Colorado, with a focus on the Front Range that
your event/program will bring to Vail : 10,000
Estimate the number of destination guests from outside Colorado your event/program will bring to Vail :
9,600
Estimate the number of international guests your event/program will bring to Vail : 400
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 8 7/16/2019, 1:26 PM
September 3, 2019 - Page 162 of 412
How will your event/program increase sales tax in Vail? : This annual event that brings people to town
during a soft period prior the Holidays, is a huge driver for consumer engagement within the Town of Vail. A
longstanding signature event, Vail Snow Days offers something for everyone. From lodging, dining and
shopping, this event drives sales.
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? :
The vision for Vail Snow Days 2020 is to continue to build on the momentum of this early winter festival event
and kick off the winter season in Vail like no other mountain community. By fine-tuning event elements proven
successful in previous years and looking to expand where possible, Vail Snow Days will continue to provide
unique guests experiences and create positive economic opportunities for the Town of Vail. The 2020 Vail Snow
Days will look to deliver: • Enriched guest experience in expanded festival environment and elements; •
Expanded vibrancy throughout the Town of Vail and on Vail Mountain; • High level entertainment and lifestyle
activities appealing to a wide variety of people; • Positive economic impact from not only spending and sales tax
but also driving overnight visits stays; • Safe environment for all guests
Brand Fit: How will your event or program support the Vail brand identity? : Vail Snow Days, Vail Mountain
and the Town of Vail have collaborated in the past and will continue to coordinate efforts both on mountain and
off on several levels regarding Vail brand identity: • Creating a fully integrated branding/signage plan that is
cohesive, on message and visually appealing • Providing event programming for a range of guests and locals •
Striving for the highest levels of customer service and experiences
Community Enrichment: How will your event/program attract target markets of both visitors and
community members? : With world-class musical talent and interactive expo areas, destination guests will
have more incentive to choose Vail for their early season plans. A key focus is the dissemination of accurate
event information to key local media groups, concierges and lodging leaders. Everything from the event
outreach to the grassroots marketing is strategically thought out so that the right people get the right information
at the prime time. Highline and Vail Resorts/Vail Mountain continue to invest in high quality photography and
videography to extend its reach in digital and print media applications and create content driven outreach.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new
programming, entertainers, adding additional days and activities.) : The ever changing musical talent/acts
that Vail Snow Days has brought to Vail during its history always helps to create a unique and varied vibe in
Town of Vail and complements the mountain weather and early season skiing/riding.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? :
Vail Snow Days IS fun and the festivities surrounding the events invite guests to enjoy Vail to the fullest. The
programming and vibe the event creates from interactive partner expo villages at the base areas to great live
music allow guests to be as active and involved as they choose. The no cost admission for events surrounding
Vail Snow Days makes the event inclusive and accessible to all. Event partners can enhance the event through
additional activations and aid in creating unique and memorable guest experiences. Since Highline specializes
in creating custom event partnerships, a relevant and fun experience for the Vail guest is top of mind.
Marketing Strength: What is the potential for the event/program to leverage media exposure and attract
sponsorship support? : Vail Snow Days will be strongly promoted through Vail Resorts/Vail Mountain to
include: • Brand guidance and development support • Marketing strategy development • Tactical execution of
marketing plans across owned Vail channels and assets • Tactical execution of marketing plans in paid channels
and assets • Design and production of marketing assets • Content capture • Supporting local and on-mountain
outreach for event communications • Support via owned and operated channels and venues (retail, restaurant,
lodging, and on-mountain) o Logistical support for on-mountain event elements, if any • Leverage Vail Resorts
Public Relations for media inquiries, outreach, and hosting. • Partner with Owned and Operated Lodging for
event needs • Event performance analyses (destimetrics, guest experience insights, and guest feedback) The
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
4 of 8 7/16/2019, 1:26 PM
September 3, 2019 - Page 163 of 412
event will be promoted through a variety of partner activations including potential incentive trips/sweepstakes
and event promotions at area accounts both locally and regionally.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and
internationally? : NA
Community Enrichment: What is the lasting community involvement opportunity and/or lasting
community benefit of the event or program? : Vail Snow Days provides an encompassing opportunity for the
local community to not only enjoy the planned festivities but also take advantage of increased awareness and
guest presence in town. Local businesses are able to capitalize on additional consumer spending with the
increase in guests visiting Vail during the event.
How will the event or program leverage media and attract donor and sponsorship support? : Vail Snow
Days will be strongly promoted through Vail Resorts/Vail Mountain to include: • Brand guidance and
development support • Marketing strategy development • Tactical execution of marketing plans across owned
Vail channels and assets • Tactical execution of marketing plans in paid channels and assets • Design and
production of marketing assets • Content capture • Supporting local and on-mountain outreach for event
communications • Support via owned and operated channels and venues (retail, restaurant, lodging, and on-
mountain) o Logistical support for on-mountain event elements, if any • Leverage Vail Resorts Public Relations
for media inquiries, outreach, and hosting. • Partner with Owned and Operated Lodging for event needs • Event
performance analyses (destimetrics, guest experience insights, and guest feedback) The event will be promoted
through a variety of partner activations including potential incentive trips/sweepstakes and event promotions at
area accounts both locally and regionally.
Potential benefits to the Town of Vail - Estimate number of room nights for your event or program. :
4,000
Potential benefits to the Town of Vail - Potential benefits to the Town of Vail - Estimate increased
spending generated by your event or program. : $12,000,000
Example: Increased spend by attendees in restaurants, shops, lodging or activities.
Potential benefits to the Town of Vail - What estimated return on investment (ROI) in dollars should the
Town of Vail expect? : $12,000,000
ROI in this case refers to for each dollar the event/program is funded, how many dollars will be received by the
Town of Vail from event impact.) Example: Estimated ROI - Formula: # of attendees x total average spending = $
(2000 attendees) x ($240 daily spend ) = $480,000
Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a
description of how you will track the number of lodging nights generated. REMINDER: Per the CSE
funding agreement, the event producer is REQUIRED to direct attendees to book in Town of Vail hotels
and lodges. : Non-local attendees will be directed to Vail lodging options via call-to-actions to the event website
placed in event advertising and collateral materials. These items will include newspaper print ads, web, posters,
digital rack cards, social media inclusion and through phone inquiries via phone directing public. Tracking and
estimation will be acquired through mTrip reports and intercept surveys as provided by the Town of Vail.
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
5 of 8 7/16/2019, 1:26 PM
September 3, 2019 - Page 164 of 412
Are your books audited? : Yes
Describe how you will use the funds requested? : Talent Procurement Production
Please upload event/program/organization budget. : VSD20_TOWN COUNCIL RFP_BUDGET_06.30.19.pdf
Who currently funds the event/program? : Vail Snow Days has been funded by Town of Vail, Vail Mountain
and corporate partners
Who currently funds your organization? : Highline is a private company
What percentage % of the total event budget is being requested to fund? : 40
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : If Vail Snow Days is funded at a reduced level by Town of Vail, event organizers will revisit the
overall feasibility of the event scope as planned and consider making cuts in the following areas: • Potential
change in the talent/band levels, number of performances, lengths of performances during the event • Potential
reduction in overall event programming • Longer duration for load in and load out which may impact
venues/merchants and the ability to efficiently execute the event operationally
Should the Council decide not to support this event/program at all, will it still occur? : No
What dollar amount of the total event/program gross revenue do you expect the event itself to generate?
(ticket sales, merchandise, food and alcohol sales, etc.) : 65,000
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : No
Audience: Who is your audience? (You may choose more than one.) :
First time visitors
Returning guests
Primary and Second Homeowners
Local residents
Channels: Which of these channels will you utilize to promote your event or program? (You may select
more than one.) :
Print - Local
Print - Regional
Editorial
Radio
Television
Online Event Listings
E-newsletters
Web
Media Plan/Public Relations
Grassroots
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
6 of 8 7/16/2019, 1:26 PM
September 3, 2019 - Page 165 of 412
Facebook
Instagram
Twitter
Posters
Rack Cards
Flyers
Event/Program App
Signage – Banners, etc
Co-promotions
Partnerships
Local Vail Businesses
Concierge Visits
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $375,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? :
$10,000
2. Please list your confirmed sponsors or partners. : Vail Mountain Vail Snow Days 2019 is currently being
sold and the plan is to secure partners into 2020
3. Please explain the potential for additional sponsorships or partners. : Knowing the importance of
momentum and timing, the Spring Back sales team has adopted a new / refreshed sales strategy for Spring
Back to Vail 2020 that will allow for more robust opportunities in all product categories. By changing not only the
sales model but also the event scope, the team looks to add variety in partners as well as increase partnership
revenues from 2019 by expanding beyond the relationships of Vail Resorts Strategic Alliance and its partners.
Outside sponsorship will be pursued cultivating fresh ideas, activation concepts and experiences the event
warrants.
Organization rosters naming all officers, board of directors and respective positions as relevant : 2020
ORGANIZATIONAL ROSTER.pdf
List any URLs where additional information can be found, including photos, videos or other content
relevant to your application. : PHOTOS = https://www.dropbox.com/sh/qaboqk43zw0zlim
/AABtP_xKX6AvaXqjKpNtYK77a?dl=0
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
7 of 8 7/16/2019, 1:26 PM
September 3, 2019 - Page 166 of 412
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : VAIL_SNOWDAYS_SOCIAL_2018_BANDS_30_FINAL.mp4
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : VAIL_SNOWDAYS_2018_RECAP_V2.mp4
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
Linked Users : wolfe.peggy@gmail.com
Submission Date : 2019-06-30
Created by : integrations+23268@zenginehq.com
Record ID # : 12766357
Last change : 2019-06-30T21:56:51+0000
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
8 of 8 7/16/2019, 1:26 PM
September 3, 2019 - Page 167 of 412
VAIL SNOW DAYS 2020
TOWN COUNCIL Estimated Actual
Total 300,000.00
OTHER REVENUES Estimated Actual
Total 440,000.00
Estimated Actual
740,000.00
TALENT & PRODUCTION Estimated Actual
Total 388,000.00
SITE/LOCATION/OPERATIONS/LABOR Estimated Actual
Total 294,300.00
FOOD & BEVERAGE Estimated Actual
Total 32,250.00
TRAVEL & LODGING Estimated Actual
Total 3,700.00
MARKETING & BRANDING Estimated Actual
Total 8,500.00
SPONSORSHIP FULFILLMENT Estimated Actual
Total 13,250.00
Estimated Actual
740,000.00
INCOME
INCOME TOTALS
EXPENSES
EXPENSE TOTALS
September 3, 2019 - Page 168 of 412
HIGHLINE ORGANIZATIONAL ROSTER
James Deighan Managing Partner
Myriah Blair CFO / Controller
Missy Johnson Sales/Partnerships/Marketing
Eric Slayman Director of Sales & Business Development
Katie Tille Executive Producer
Peggy Wolfe Director of Events
September 3, 2019 - Page 169 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : liz@snowsportsmuseum.org
What is the name of your organization? : Colorado Snowsports Museum & Hall of Fame
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : Services
Type of Funding Requested : Cash and In-kind
Amount of 2020 Cash Contribution Requested : $65,903
2020 In-Kind Contribution Requested : $9,000 rent + one silver parking pass and one blue parking pass
What is the name of your program? : Colorado Snowsports Museum & Hall of Fame and the presentation
series is called Through the Lens
Is this a new event or program? : No
How much funding did you receive from the Town of Vail for 2019? (Please include total funding you
received from the CSE and Town Council) : $44,125
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 7 7/16/2019, 5:50 PM
September 3, 2019 - Page 170 of 412
Will you also apply for 2020 funding from the CSE? : Yes
How much funding will you request for 2020 from the CSE? : 15,000
What program are you requesting CSE funding for? Please describe. : A new Warren Miller exhibit, along
with up to eight after-hours presentations, hosted in conjunction with the “Through the Lens” series. These
ticketed events will feature some of the state’s most celebrated scientists, historians and athletes. The schedule
will also include up to two ski documentaries/movies. Confirmed speakers to date include Dr. Duane
Vandenbusche, Colorado State Historian (2021); Dr. Ross Schumacher, Colorado State Climatologist; big
mountain skier Chris Davenport and more. Topics include the history of skiing in the Vail Valley, Colorado’s
changing weather and resort resiliency; Skiopoly -the changing business model of the ski resort industry; and
Colorado’s 54 year quest to host the Winter Olympics.
Name of person completing the application : Liz Campbell
Title of person completing the application : Development & Operations
Provide name of person or entity to whom the funding check will be cut. : Colorado Ski Museum, Inc.
Mailing Address Street : 231 S. Frontage Rd. East
City : Vail
State : US-CO
Zip Code : 81657
Telephone number : 9704761876
Email address : museum@snowsportsmuseum.org
Event/program and/or organization website : snowsportsmuseum.org
Number of years organization has been in business : 43
Organization's Mission Statement : To celebrate Colorado Snowsports by telling stories that inspire others to
seek adventure.
Organization's Tax Status : Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application. : Colo
Sec of State Good Standing till March 2019.pdf
Is this a new or existing event/program in Vail? : Existing
How many years has the event or program been produced in Vail? : 1
How does your request support item 1C of the Contribution Policy (See above) : The Colorado
Snowsports Museum and its new and improved educational programming contribute significantly to the
abundance of exceptional cultural and educational opportunities offered by the Town of Vail. The modernized
Museum is one of Vail’s most visited, year-round, cultural facilities, annually attracting over 75,000 guests that
tour the Museum and or participate in one of its education programs. The renovation has positioned the
Colorado Snowsports Museum as the most innovative and dynamic museum on the Western Slope of Colorado.
Home to the most comprehensive collection of 10th Mountain Division’s artifacts, pictures and films in the nation,
the Museum honors and shares the story of this elite division and their accomplishments. It was the soldiers of
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 7 7/16/2019, 5:50 PM
September 3, 2019 - Page 171 of 412
the 10th who championed the Colorado ski industry while also jump starting the state’s climbing and
mountaineering industries. Vail was developed in part because Camp Hale and founded by men of the 10th
Mountain Division. Camp Hale, the Division's training camp, was located just 20 miles away. As a result, the
evolution of Vail is another major focal point of the Museum. The initial year of expanded programming in 2019
was well received. All of the events sold out, including several encore performances. This type of programming
is firmly establishing the Museum as a cultural center and a venue for both informal and formal learning
experiences. The Museum’s location, at the gateway of Vail Villages, makes it a “must see” attraction. Visitors
are able to absorb the local color and enhance their experience of Vail with rich insights into the history and
heritage of resort and the Colorado ski industry. Since its inception in 1976, the Museum has hosted field trips
for elementary and middle school students, while also accommodating special groups, including Eagle County
seniors, wounded warriors and active and retired military personnel. The venue is also quickly gaining a
reputation as a unique venue for hosting parties and other social functions. Skiing and snowboarding contribute
an estimated $5 billion to the State’s economy annually. Vail, being the home base for Colorado Snowsports
Museum and Hall of Fame, reinforces this community as the epicenter of Colorado skiing.
Please describe the location(s) of the event or program in previous years. : Colorado Snowsports Museum
Please provide a detailed description of the event/program and its activities. : The Colorado Snowsports
Museum is an extraordinary cultural and educational facility, featuring six primary new exhibits with interactive
components. Using the latest in museum technology, the new touchscreen displays allow visitors to explore far
beyond the four walls of the Museum; providing broader access to the extensive collection. Cultural institutions
across the country are preparing for the future in new ways, addressing the challenge of preserving heritage
while retaining relevance and growing attendance. Following a $2.6 million renovation, the Colorado Snowsports
Museum, Vail’s only museum, is poised to do just that. The Museum currently offers free admission for guests,
theater screening of ski documentaries and films, Museum Tours, Walking History tours of Vail Village and after-
hours educational presentations. The inaugural year of these presentations was made possible through a grant
from the CSE in 2019. In an effort to encourage repeat visitors, the Museum is proposing to showcase a new
exhibit every year or every two years. In addition we hope to continue offering thought provoking presentations
and films throughout the year. Mountaineers, notable historians, climatologists, professors and film producers
will provide entertaining and educational presentations twice a month in the winter. Tickets for the "Through the
Lens" series are priced at $20 per person and include beer, wine and appetizers. Museum members receive a
$5 discount on the ticket price. These early evening events educate and inspire the audience as well as create
common bonds with members of our community. The timing, 5:00-7:00 pm, naturally lends itself to a dinner and
evening out in Vail Village.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will
take place and why. : N/A
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? : A
healthy museum community increases the sophistication of its residents and elevates the cultural experience of
its visitors. The Colorado Snowsports Museum’s presentations, “Through the Lens” is unlike any other speaker
series as guests are surrounded by the artifacts, pictures, trophies and treasures of over 150 years of
Colorado’s ski and snowboard history.
Brand Fit: How will your event or program support the Vail brand identity? : The highly innovative and
entertaining Museum adds vibrancy to Vail, especially during the off season when fewer establishments are
open. The level of excellence and use of new technology as a result of the renovation has elevated the Museum
to the same standard that residents and guests have come to expect from all aspects of Vail. Our speakers are
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 7 7/16/2019, 5:50 PM
September 3, 2019 - Page 172 of 412
extraordinary! The Museum now hosts Colorado's most celebrated historians, professors, climate experts,
athletes and film producers. The Museum is now in sync with the Vail brand identity.
Community Enrichment: How will your event/program attract target markets of both visitors and
community members? : We advertise and promote the Museum’s programs through local and regional
newspapers and through direct contact to our visitors and supporters, while effectively utilizing all social media
channels. Historically, a large number of museum guests are vacationers. However, since the remodel, we are
experiencing significantly more visits from seasonal and full time residents as well. The reaction from all of our
guests is overwhelmingly positive. This proposed programming will keep attracting both markets by staying fresh
and relevant. Through the CSE survey, we learned that a significant number of our ticket buyers during the week
were primary or secondary homeowners, while encore performances on the weekends attracted more resort
guests. We plan to add encore weekend performances for up to four of the most popular evening programs to
accommodate the weekend visitor demand.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new
programming, entertainers, adding additional days and activities.) : The Colorado Snowsports Museum
houses the most comprehensive collection of Colorado ski and snowboard artifacts, films and pictures in the
world. Our goal with the new programming is to bring this collection to the public and continuing to make this
history and heritage relevant. By understanding the past, we can better guide the future. Under the direction of
an advisory council, we are formulating a 3-5 year programming plan which will annually be evaluated and
modified to incorporate trending topics.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? :
Our mission begins with “We Celebrate Colorado’s Snowsports”. The staff readily exudes energy and
enthusiasm for winter sports; a message that is easily conveyed to our guests. We continue to build
collaborations with other organizations, corporate groups and public events to create synergy throughout the
community.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and
internationally? : The Colorado Snowsports Museum is a leader in small museum management. The
renovation has quickly gained regional and national media respect for Vail’s only museum. In addition, Trustees,
board members and staff from museums across the State have visited the Colorado Snowsports Museum to
understand how to use technology in creating displays.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting
community benefit of the event or program? : Research has uncovered that creating community involvement
is more about location that the activity at hand and this location-based learning is a trigger for change and
development within the community. As museums are functioning more and more like community centers in
providing access to current trends and new ideas, they’ve become hot-sports for civic engagement. The
promotion of education and the cultivation of conversation that is taking place at the Colorado Snowsports
Museum is helping to shape and strengthen our neighborhoods. The Colorado Snowsports Museum is also
putting Vail on the map as the public's interest in the 10th Mountain Division continues to grow.
How will the event or program leverage media and attract donor and sponsorship support? : The
Colorado Snowsports Museum appeared in broadcasts on NBC Sunday Morning, and on local and regional
news stations. The focused media attention was primarily due to the success of the Legacy Day Parades. The
Colorado Snowsports Museum uses the Vail and Summit Daily papers for articles about the Museum and its
programming, the Hall of Fame and to share the stories of ski and snowboard artifacts and the people who
shaped the winter snow sports industry. Our presence and following on social media, particularly Facebook and
Instagram, is engaging and fun. The increase in followers is impressive. Our intention is to leverage the media
and identify companies who would like to align themselves with Colorado's rich ski and snowboard history.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
4 of 7 7/16/2019, 5:50 PM
September 3, 2019 - Page 173 of 412
Please upload course syllabus, class descriptions or program details. : Final Reservation Front.jpg
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : No
Describe how you will use the funds requested? : We are requesting $20,000 in capital for a state of the art
sound system and $45,903 contribution to be used to market and promote the Museum, both in Vail and
throughout Colorado; to continue to provide free admission for visitors; maintain and update the exhibits;
maintain the facility; extend Museum hours to accommodate guests during Town of Vail events and the Legacy
Day Parades, and costs incurred with coordinating the involvement of 10th Mountain veterans in these
occasions.
Please upload event/program/organization budget. : Copy of FY20 Proposed Budget.pdf
Who currently funds the event/program? : Individuals, Commission on Special Events, ticket revenue
Who currently funds your organization? : The Colorado Snowsports Museum receives funding from five
primary sources: 1. Net proceeds from special events (Annual Hall of Fame Induction Gala, Golf Tournament,
and The Tenth Event; Earned income from tours, Through the Lens presentations and donation box collections;
Operating Grants (Town of Vail, Vail Resorts Epic Promise, and National Endowment for the Humanities);
Individuals Annual Membership dues; Net proceeds from Museum Gift Shop; In-Kind services. The Museum
receives favorable rent from Town of Vail after trading the building it owned on the corner of East Meadow Drive
and Vail Road during redevelopment. EFF Productions and Vail Resorts Epic Promise also provide substantial
in-kind support.
What percentage % of the total event budget is being requested to fund? : 13
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : The Exhibit will not be installed and the number of programs will be reduced. Marketing the
programs will be limited to social media outlets and through communications to our supporters and visitors.
Should the Council decide not to support this event/program at all, will it still occur? : No
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : Yes
Audience: Who is your audience? (You may choose more than one.) :
First time visitors
Returning guests
Primary and Second Homeowners
Local residents
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $15,000
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
5 of 7 7/16/2019, 5:50 PM
September 3, 2019 - Page 174 of 412
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? :
$3,500
2. Please list your confirmed sponsors or partners. : CRH Americas, Vail Resorts Epic Promise; The Antlers;
Vail Racquet Club; Walmart; Sonnenalp Foundation; 10th Mountain Division Foundation; the Greenwood Fund;
National Endowment for the Humanities.
3. Please explain the potential for additional sponsorships or partners. : Additional potential sponsors
include Alpine Bank, Slifer Smith & Frampton Real Estate and McNeil Property Management. We are seeking
both in-kind and cash contributions.
Organization rosters naming all officers, board of directors and respective positions as relevant :
Colorado Snowsports Museum BOD 2019.pdf
If you received Council funding for 2018, please upload a document recapping the use of prior year
Council funds : Town of Vail 2019 Recap.pdf
List any URLs where additional information can be found, including photos, videos or other content
relevant to your application. : https://www.vaildaily.com/entertainment/alpine-journeys-through-the-lens-
colorado-snowsports-museum-hosts-a-series-that-takes-you-on-high-country-adventures/
https://denver.cbslocal.com/2019/01/04/10th-mountain-division-vail/ https://www.youtube.com
/watch?v=WbTpcGZfMsU
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : Copy of Alpine Journeys for Ticketing.jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : DSC_0284.jpg
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
6 of 7 7/16/2019, 5:50 PM
September 3, 2019 - Page 175 of 412
FY20 Budget Budget INCOMEHall of Fame Gala156,000$ 40321 · Golf Tournament16,000$ TOTAL HALL OF FAME EVENTS172,000$ 4030 · Event Other 26,000$ TOTAL EVENT INCOME198,000$ TOTAL COLLECTION/FACILITY USES33,700$ TOTAL GRANTS59,566$ TOTAL CONTRIBUTIONS36,200$ TOTAL MEMBERSHIP INCOME101,182$ TOTAL RETAIL INCOME186,200$ TOTAL INCOME614,848$ TOTAL EVENT EXPENSE67,045$ TOTAL FACILITY/COLLECTION USE EXPENSE9,400$ TOTAL RETAIL EXPENSE87,150$ TOTAL DIRECT COST OF SALES on INCOME163,595$ GROSS PROFIT451,253$ EXPENSETOTAL BANKING FEES (2.76% of Gross)12,455$ TOTAL FACILITY/PROGRAMING48,422.00 TOTAL ADMINISTRATION22,062.00 TOTAL STAFF397,030$ TOTAL EXPENSE479,969$ NET ORDINARY INCOME (28,716)$ NEW INCOME STREAM (Endowment Interest, New Event, New HOF Sponsor, Angel etc.)30,000$ 1,284$ Colorado Snowsports Museum September 3, 2019 - Page 176 of 412
Town of Vail
2109 Funding Recap
The Colorado Snowsports Museum experienced a significant increase in visitors. The guests are
overwhelmingly pleased and contributions at the door have doubled. Funding was used for
interpretation and upgrades to the existing exhibits; to modify the climate change display; for upkeep of
the Museum and the public bathrooms.
September 3, 2019 - Page 177 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : melissa@bettyfordalpinegardens.org
What is the name of your organization? : Betty Ford Alpine Gardens
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : Services
Type of Funding Requested : Cash and In-kind
Amount of 2020 Cash Contribution Requested : $75,000
2020 In-Kind Contribution Requested : 2 designated parking spots in Ford Park, 1 blue parking pass in winter
for use of the Director
What is the name of your program? : Gardens care and upkeep
Is this a new event or program? : No
How much funding did you receive from the Town of Vail for 2019? (Please include total funding you
received from the CSE and Town Council) : $90,950
https://platform.zenginehq.com/workspaces/23268/data/99687?group=1...
1 of 7 8/28/2019, 3:59 PM
September 3, 2019 - Page 178 of 412
Will you also apply for 2020 funding from the CSE? : Yes
How much funding will you request for 2020 from the CSE? : 25,000
What program are you requesting CSE funding for? Please describe. : Each year we have a special theme
and exhibit in the Education Center. 2020 is year of 'Alpines'. Our programming will all focus around the launch
of our new national strategy for protecting alpine flora. The Education Center will be transformed into an alpine
ridge with large scale photographs depicting the features of the alpine, its flora and fauna. Our outdoor exhibit
panels will likely depict Colorado's most important botanical explorers, such as Asa Gray, and John Torrey. Our
annual speaker series will accompany the exhibit.
Name of person completing the application : Melissa Ebone
Title of person completing the application : Director of Development
Provide name of person or entity to whom the funding check will be cut. : Betty Ford Alpine Gardens
Mailing Address Street : 183 GORE CREEK DRIVE
City : Vail
State : US-CO
Zip Code : 81657
Telephone number : 19704760103
Email address : nicola@bettyfordalpinegardens.org
Event/program and/or organization website : www.bettyfordalpinegardens.org
Number of years organization has been in business : 33
Organization's Mission Statement : To deepen understanding and promote conservation of alpine plants and
fragile mountain environments.
Organization's Tax Status : Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application. :
CERT_GS_D.pdf
Is this a new or existing event/program in Vail? : Existing
How many years has the event or program been produced in Vail? : 33
How does your request support item 1C of the Contribution Policy (See above) : In order to be the premier
international mountain resort community, we’re committed to growing a vibrant, diverse economy and
community, providing our citizens and guests with exceptional services and an abundance of recreational,
cultural and educational opportunities. Betty Ford Alpine Gardens is one of Vail's iconic destinations.
Undisputedly world class, it is both a recreational, cultural and educational opportunity. Not only is this one of
Vail's most loved and admired experiences, it is also completely free of charge.
Please describe the location(s) of the event or program in previous years. : The Town of Vail has been
contributing towards the care and upkeep of Betty Ford Alpine Gardens since its inception in Ford Park in 1986.
Please provide a detailed description of the event/program and its activities. : The reputation of Betty Ford
https://platform.zenginehq.com/workspaces/23268/data/99687?group=1...
2 of 7 8/28/2019, 3:59 PM
September 3, 2019 - Page 179 of 412
Alpine Gardens as one of the nations best public gardens has come about because of the attention paid each
year to its care. Starting after snow melt, gardens are raked and cleaned. Pathways are swept and blown clear
of leaves. When temperatures rise, the gardens are readied for planting and then freshly mulched with compost.
Bridges and pathways are inspected for winter damage and repaired. New garden areas are designed and
planned. In late spring, new plants arrive and are laid out and planted. Irrigation is checked for winter damage
and repaired as needed. Water features are primed, pumps started and repaired as needed. As summer goes
on, plants are staked and fertilized and beds weeded. It is only with this attention to detail that the gardens
remain in the world-class condition that has made them famous.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will
take place and why. : N/A
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? :
Betty Ford Alpine Gardens has become a centerpiece of Vail culture, giving "Vail its soul". The Gardens is the
epitome of world-class cultural and educational excellence to over 100,000 visitors in summer alone. The
Garden Care and Upkeep Program is committed to preserving the natural environment in Vail and inspiring
citizens and guests through their experience.
Brand Fit: How will your event or program support the Vail brand identity? : The Gardens prides itself in
world-class excellence and has been recognized nationally and internationally by numerous organizations. It is
usually #2 of "Things to Do" in Vail on Trip Advisor, one of the 50 "must see" public gardens in the US by the
Active Times, and on the AARP 2019 'bucket list' among many citations.
Community Enrichment: How will your event/program attract target markets of both visitors and
community members? : The Gardens Care and Upkeep program is the keystone activity responsible for their
spectacular condition which attracts visitors and the community. Professional-level maintenance is what makes
the Gardens world-class, resulting in the national and international accolades the Gardens receives every year.
The ranking as one of the top things to do in Vail will continue to draw visitors and locals into the Gardens. As
one of 30 MUST SEE public gardens in the United States, Betty Ford Alpine Gardens is a destination in and of
itself and according to Town of Vail surveys in the last two years is one of the main reasons that many people
plan their visit to Vail. Recognition by AAA, AARP, Tripadvisor, Active Times and many others continues to
promote its prominence as a place of beauty aligned with the world-class experience that Vail offers its visitors
and locals.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new
programming, entertainers, adding additional days and activities.) : The reputation of the Gardens grows
by the year, with increased visitation from both local and destination visitors. Tauk Tours has now added a
morning tour of Betty Ford Alpine Gardens followed by a lunch in Vail to its weekly summer itinerary along with
many other groups. A garden is a changing stage that evolves and reinvents itself each year. While there are
many areas in the Gardens that contain unique, rare plants, there are also areas that require rejuvenation after
the long winter. A master plan of garden renovations guides the process but new ideas and trends dictate the
program each spring. Continuing to revive and reinvent keeps garden areas fresh and ensures that visitors have
something new to discover. Each year at the end of the season, specific measures are taken to ensure that the
garden will survive the winter underneath the snow. Volunteer begin to arrive in May and start the task of
cleaning up the borders ready for the influx of visitors. Careful weeding, pruning and planting are among the
many tasks. Their work are carefully directed to ensure the protection of the special collections. In the fall plants
are cut back and beds are carefully mulched to protect vulnerable plants. The Gardens consists, not just of a
display but of an important collection of scientific material and features over 100 rare and endangered plants
https://platform.zenginehq.com/workspaces/23268/data/99687?group=1...
3 of 7 8/28/2019, 3:59 PM
September 3, 2019 - Page 180 of 412
found in no other collection in the world. With the new interpretation installation this summer, visitors will have a
chance to understand the importance of these plants and the role they may play to sustain the biodiversity of the
planet. Every new plant is carefully recorded into our specialized plant database that is shared internationally, so
that assessments can be made of biological collections worldwide. The funding allows us to continue to have the
Gardens ready for the summer season full of vibrancy and serenity. However perhaps more importantly it allows
us to take care of these rare specimens that have such global significance.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? :
As an organization with a rich history steeped in tradition, the Gardens is a place that holds a special memory
and place for many residents and visitors of Vail. Each year, the Gardens Care and Upkeep Program renews
vibrancy and beauty through a multi-sensory experience. The look, smell and feel of the Gardens creates a
unique atmosphere not found anywhere else in Vail. Recently we were told ‘the Gardens gives Vail its soul’ and
we couldn't agree more. For most of our visitors, the Gardens is cherished as a beautiful place to escape from
the fast pace of life. They absorb the beauty and tranquility and also appreciate the vibrancy of a place that has
grown over the decades. A visit to the Gardens is for many families one of the highlights of a Vail vacation. The
Children’s Garden offers daily activities including the new Betty’s Market, children's toolshed, and ‘Gore Range
hike’. Families can also participate in the discovery tour, a scavenger hunt through the Gardens that changes
every year to match the annual theme.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and
internationally? : In the world of public gardens, Betty Ford Alpine Gardens is a leader. It is on the cutting edge
of design and plant collection. Host to the National Collection of Colorado’s Alpine Flora and hundreds of unique
plant species, staff from Gardens all over the world come here to learn and be inspired. The gardens create a
foundation for educating and connecting visitors to the unique diversity specific to this region and to mountain
environments of the world. Locals can use this as a demonstration garden to study what they can grow in their
own yards. The abundant beauty of the gardens garners the attention of visitors and creates a genuine
appreciation for the importance of the alpine and fragile mountain environments. Nationally: The Gardens are of
national and international significance. As city dwellers continue to become more separated from nature and
plants, their experience and interaction with nature becomes infinitely more vital. Internationally: To continue to
cultivate and curate the collection of rare and endangered plants, Betty Ford Alpine Gardens is in a unique
position to bring the importance and beauty of the alpine into conversation to both locals and visitors alike. As an
institution of science, the gardens demonstrate the value of the biodiversity of wild plants as well as agricultural
crop plants. Even a single visit can have a positive influence on environmental attitudes.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting
community benefit of the event or program? : The small Vail community is incredibly fortunate to be home to
a botanic garden of this caliber. Provided free of charge regardless of age or economic status, this is one of the
few things truly accessible to everyone. One of the values of this organization is its role within the community
both as a place to come and enjoy but also a chance to get involved. Our 50-strong volunteer program gives
people the opportunity to feel part of Vail. There are many documented benefits of connecting with plants and
nature. Most focus on health, such as stress relief, but more interesting are the benefits of getting away from
structured time and screens, which are so much a part of the modern world. The gardens are an asset of the
town of Vail and continue to be an anchor for the community. In the summer, residents and visitors alike have
come to expect and be delighted by the professional
How will the event or program leverage media and attract donor and sponsorship support? : The
Gardens is the backdrop for all promotions in a media campaign in partnership with the Vail Daily, CPR radio,
local and national media features, as well as a self-published online newsletter and website. The Gardens
continues to be promoted on all local calendars around the valley and as a destination by hotel concierge staff.
The gardens are the keystone upon which the organization raises all sponsorships and funds. Without them and
https://platform.zenginehq.com/workspaces/23268/data/99687?group=1...
4 of 7 8/28/2019, 3:59 PM
September 3, 2019 - Page 181 of 412
their infinite beauty, there would be no leverage to raise funds for the other programs and educational aspects of
the institution. This year’s new border bed garden upgrades are paid for by individual donors. The most recent
upgrade in 2019 was sponsored with a $70,000 gift from an individual.
Please upload course syllabus, class descriptions or program details. : Program Details_Gardens
Upkeep.pdf
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : Yes
Describe how you will use the funds requested? : Funds will be used to ensure the magnificence of the
Gardens. This includes the purchase of plants, tools, soil, compost. It includes upgrading gardens and re-
planting and also the management and supervision of our volunteer team and summer garden interns.
Please upload event/program/organization budget. : TOV grant budget.xlsx
Who currently funds the event/program? : Town of Vail, Frechette Family Foundation, and our general
operating income (see budget)
Who currently funds your organization? : Individual donors are the primary source of revenue through
outright donations and memberships, gift shop purchases, tours, weddings, yoga etc.
What percentage % of the total event budget is being requested to fund? : 30
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : If Town of Vail does not continue to fund the program at its current level or above, the condition of
the gardens will deteriorate and this will have a detrimental effect on the visitor experience.
Should the Council decide not to support this event/program at all, will it still occur? : Yes
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : Yes
Audience: Who is your audience? (You may choose more than one.) :
First time visitors
Returning guests
Primary and Second Homeowners
Local residents
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $172,000
2. Please list your confirmed sponsors or partners. : Our Garden care program is supported by the
Frechette Family Foundation endowment which is guaranteed in perpetuity to fund internships and a supervising
horticulturist.
https://platform.zenginehq.com/workspaces/23268/data/99687?group=1...
5 of 7 8/28/2019, 3:59 PM
September 3, 2019 - Page 182 of 412
3. Please explain the potential for additional sponsorships or partners. : We continue to actively source
new members and donors. The garden budget has grown exponentially in the last few years and we see no
reason that it should not continue to grow.
Are there any other things you'd like to share with Council and staff that are not included in the
application? : In previous years our application has been for garden maintenance and maintenance of the
education center. For this application we chose to ask the TOV to fund only a portion of the care and upkeep of
the gardens themselves. As one of Vail's main destinations, Betty Ford Alpine Gardens adds economic impact to
the associated organizations and services in town.
Organization rosters naming all officers, board of directors and respective positions as relevant :
2018-2019 Board Members as a list.docx
If you received Council funding for 2018, please upload a document recapping the use of prior year
Council funds : TOV grant June 30 2018.docx
List any URLs where additional information can be found, including photos, videos or other content
relevant to your application. : www.bettyfordalpinegardens.org
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : IMG_0952.jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : 149-4970_IMG (2015_05_17 03_10_53 UTC).jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : IMG_2991.jpg
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
https://platform.zenginehq.com/workspaces/23268/data/99687?group=1...
6 of 7 8/28/2019, 3:59 PM
September 3, 2019 - Page 183 of 412
1:47 PM
11/11/18
Accrual Basis
Betty Ford Alpine Gardens
Profit & Loss Budget Overview
October 2018 through September 2019
TOTAL
Oct '18 ‐ Sep 19
Income
354 · Total Operating Cash Income
305 · Annual Memberships 100,000.00$
305.5 · TOV RETT Funds 70,397.00$
310 · Garden Donation Boxes 19,000.00$
312 · Individual Donations- Operating 275,000.00$
320 · Operating Grants 41,900.00$
340 · Private Group Tours 3,500.00$
345 · Facility Use 24,750.00$
347 · Lectures/Workshops 3,300.00$
350 · Events & Other Income
350.06 · Other FR Events/Programs 2,000.00$
350.11 · Public Tours 3,000.00$
350.12 · Children's Program 1,000.00$
350.13 · Chef's in the Garden 2,850.00$
Total 350 · Events & Other Income 8,850.00$
350.09 · Gift Shop & Merch. Sales
350.095 · School House Sales 120,700.00$
350.09 · Gift Shop & Merch. Sales - Other 619,000.00$
Total 350.09 · Gift Shop & Merch. Sales 739,700.00$
352 · Miscellaneous Income 2,598.67$
Total 301 · Operating Income 1,288,995.67$
Expense
401 · Administration 56,835.51$
500 · Gardens
545 · Gardens Cash Total
502 · Contract Labor 14,000.00$
503 · Garden Supplies 700.00$
503.1 · Hardgoods, Chemicals Etc.1,500.00$
503.2 · Dry Goods, Topsoil, Compost 750.00$
503.3 · Tools 1,000.00$
503.4 · Golf Cart ‐$
503.5 · Greenhouse Supplies 1,000.00$
504 · Garden Maintenance ‐$
504.7 · Bench Maintenance 3,000.00$
511 · Plant Material 6,000.00$
515 · Water Ftr & Irrig Repair/Maint 500.00$
516 · Signage-Non interpretive ‐$
517 · Uniforms 200.00$
519 · Payroll Expense 171,296.00$
530 · Utilities 1,700.00$
531 · Insurance 5,926.36$
534 · Admin Support (Bk, Tel, Off Sp)8,863.08$
535 · Travel/Entertainment 800.00$
542 · Intern-Garden 18,560.00$
Page 1 of 2
September 3, 2019 - Page 184 of 412
1:47 PM
11/11/18
Accrual Basis
Betty Ford Alpine Gardens
Profit & Loss Budget Overview
October 2018 through September 2019
TOTAL
Oct '18 ‐ Sep 19
544 · Volunteer Coordination 10,939.00$
Total 545 · Gardens Cash Total 246,734.44$
Total 500 · Gardens 246,734.44$
550 · Education
Total 550 · Education 325,549.52$
600 · Development (Fundraising)
Total 600 · Development (Fundraising)106,640.44$
650 · Gift Shop Costs
650.1 · Alpine Treasures
Total 650.1 · Alpine Treasures 522,516.00$
650.2 · School House
Total 650.2 · School House 93,585.00$
Total 650 · Gift Shop Costs 616,101.00$
Total Expense 1,351,860.91$
Net Ordinary Income (62,865.24)$
Other Income - General Endowment 22,000.00$
Frechette Intern Endowment 45,000.00$
Library Endowment 2,600.00$
Net Ordinary Income 6,734.76$
Page 2 of 2
September 3, 2019 - Page 185 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : loff@erwc.org
What is the name of your organization? : Eagle River Watershed Council
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : Services
Type of Funding Requested : Cash Funding Only
Amount of 2020 Cash Contribution Requested : $40,000
What is the name of your program? : Eagle River Watershed Council 2020 service request
Is this a new event or program? : No
How much funding did you receive from the Town of Vail for 2019? (Please include total funding you
received from the CSE and Town Council) : $42,000
Will you also apply for 2020 funding from the CSE? : No
Name of person completing the application : Holly J Loff
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 7 7/16/2019, 7:01 PM
September 3, 2019 - Page 186 of 412
Title of person completing the application : executive director
Provide name of person or entity to whom the funding check will be cut. : Eagle River Watershed Council
Mailing Address Street : PO Box 5740
City : Eagle
State : US-CO
Zip Code : 81631
Telephone number : 19708275406
Email address : loff@erwc.org
Event/program and/or organization website : www.erwc.org
Number of years organization has been in business : 15
Organization's Mission Statement : Eagle River Watershed Council advocates for the health and conservation
of the Upper Colorado and Eagle River basins through research, education, and projects. The Watershed
Council strives to protect and enhance the high-quality natural, scenic and economic values that our rivers and
tributaries provide to the citizens, visitors and wildlife of the Eagle River and Colorado River watersheds located
in Eagle County.
Organization's Tax Status : Non-Profit (501C-3)
Is this a new or existing event/program in Vail? : Existing
How many years has the event or program been produced in Vail? : 15
How does your request support item 1C of the Contribution Policy (See above) : The health of Gore Creek
is important to the Town of Vail’s full-time residents as well as to seasonal homeowners and visitors. Our
recreation-based economy relies upon excellent water quality and quantity and people expect to see a beautiful
stream and drink clean water when they are in Vail. Eagle River Watershed Council works in partnership with the
Town to ensure that Gore Creek is monitored and protected from future impacts and that past degradation is
addressed so that water quality can be restored. Without such efforts, the diverse economy and community will
not continue to grow and citizens and guests will begin to see a decline in their recreational opportunities. We
champion the work that the Town has done already to improve conditions on Gore Creek and we strive to
continue being an active partner.
Please describe the location(s) of the event or program in previous years. : In 2019, as in years past, the
Water Quality Monitoring & Assessment Program (WQMAP) assessed data from 12 different entities that collect
data in various locations throughout Eagle County, including two paired monitoring locations (upstream and
downstream) on both Mill and Booth Creeks, four locations on Black Gore Creek, and eight on Gore Creek. The
Community Pride Highway Cleanup placed teams of volunteers along 140 miles of I70 and highways 6, 24 and
131 from Vail to Dotsero. The Eagle River Cleanup had teams of volunteers cleaning up 68 miles of streams
throughout Eagle County including Gore Creek. The Eagle River Community Water Plan is focused on the entire
length of the Eagle River and considers the hydrologic influence of its tributaries, including Gore Creek. The
sediment source monitoring (TMDL) and bio-monitoring occurrs on Gore and Black Gore Creeks. The Gore
Creek Strategic Action Plan projects have been completed on Gore Creek at the Lionshead Skiers Bridge in
2016, Cedar Point Townhomes in 2018, and the 2019 project will be completed at the Sundial Townhomes.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 7 7/16/2019, 7:01 PM
September 3, 2019 - Page 187 of 412
Please provide a detailed description of the event/program and its activities. : Water Quality Monitoring &
Assessment Program (WQMAP) ($13,000)- This program coordinates water quality and biological data
collection to identify trends in water quality over time. The Watershed Council coordinates this program which
establishes a partnership with Eagle County, USGS, the Colorado River District, Eagle River Water & Sanitation
District and other municipal and agency stakeholders to provide a central and easily-accessible repository for
the data. This ensures that data collection is not duplicative nor that there are gaps in the monitoring effort.
Funding supports the coordination of the program, data collectors, data analysis, annual reporting to
stakeholders and the community, a shared database, and the maintenance/updating of an interactive web-based
annual report card with graphical interpretations of the data. Additional support comes from Eagle River Water &
Sanitation District, Upper Eagle Regional Water Authority, Homestake Partners (Aurora and Colorado Springs),
Denver Water, Vail Resorts, Battle Mountain, the Towns of Gypsum, Eagle, Avon, and Minturn, and the Colorado
River Water Conservation District. Community Pride Highway Cleanup ($1,000) & Eagle River Cleanup ($1,000)
(total=$2,000)- The coordination of these two annual cleanup events requires event marketing and planning, as
well as volunteer recruitment and management of a total of over 1,300 volunteers. Last spring, 12 tons of trash
were collected along 140 miles of highways by the volunteers. River Cleanup teams cover about 70 miles of
river and streams each fall. These popular events build community throughout the entire Eagle Valley, giving
participants a feeling of ownership in maintaining our environment. A further, and obvious, benefit is the
beautification of the valley for the arrival of summer guests, and the removal of trash and other pollution from our
rivers at the end of summer recreation—just in time for a busy winter ski season. Additional support comes from
local businesses, individuals, corporations, clubs, foundations, Eagle County and local municipalities. Sediment
source monitoring (TMDL) and Bio-monitoring of Gore/Black Gore Creeks ($16,000)- Eagle River Watershed
Council coordinates the activities of the Black Gore Creek Steering Committee, a broad-based community group
dedicated to ensuring the aquatic health of Black Gore Creek and the safe operation of the interstate beside the
stream. A tributary to Gore Creek, Black Gore Creek flows approximately 10 miles along Interstate 70 and was
placed on the State of Colorado’s list of impaired streams in 2002. The impaired condition is the result of
sediment-loading sourced from winter highway maintenance activities. In 2014, Black Gore Steering Committee
determined that annual sediment monitoring on Black Gore Creek could be reduced to occur every other year as
the results were not changing significantly from year to year. This allowed the Watershed Council to reallocate
the funds for monitoring in the off years to bio-monitoring on other Gore Creek tributaries surrounding Vail.
Macroinvertebrate data collected on tributary streams is an important indicator of the relationship between land
use and surface water quality. This monitoring may also form the basis for long-term assessments of water
quality conditions following implementation of recommendations included in the Gore Creek Strategic Plan.
Funding supports program coordination, field collection, analysis, assessment and reporting. Eagle River
Community Water Plan (formerly the Integrated Water Management Plan) ($5,000)- In its 2nd year, the
Community Water Plan will continue to develop proactive water management recommendations that anticipate
changes to local hydrology due to 1) population growth and increasing municipal demand for water in Eagle
County, 2) climate change, and 3) projects related to the Eagle River MOU (ERMOU), an intergovernmental
agreement for developing municipal water supplies in the upper Eagle River watershed. The Community Water
Plan is being developed through a stakeholder process with local conservation organizations, state and federal
agencies, recreational users, ERMOU partners, commercial fishing/rafting guides, local municipalities (including
the Town of Vail), agricultural, and other local stakeholders. The Plan will recommend actions that prepare the
community and watershed for these stressors in a way that helps meet municipal demands, while maintaining
and improving ecological attributes in the Eagle River watershed, including Gore Creek. The Plan will balance
and safeguard the interests of the community, including environmental and recreational interests and needs. In
2017, the Town of Vail committed to providing $10,000 to the Community Water Plan over a two year period.
This is the final installment of $5,000. Gore Creek Strategic Action Plan projects ($4,000)- Eagle River
Watershed Council works with Town of Vail staff annually to select a project identified as a priority for restoration
in the Gore Creek Strategic Action Plan. This began with a project along the bike path near the Lionshead
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 7 7/16/2019, 7:01 PM
September 3, 2019 - Page 188 of 412
skiers’ bridge in 2016-2017. In 2018 another project was designed and implemented in East Vail at the Cedar
Point Townhomes. This was the first Project ReWild project to be completed and required working with the nine
homeowners at the property to plan and design a project that all of them felt comfortable with. A similar, but
much larger project will be implemented this summer at the Sundial Townhomes. A project has not yet been
identified for 2020, but the Watershed Council and Town of Vail intend to continue building upon the successes
thus far. The funds will support the Watershed Council in the project selection, coordination, communication,
grant writing and volunteer recruitment/management required to make a 2020 project possible.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will
take place and why. : The purpose of WQMAP is to assess data from locations throughout Eagle County. In
assessing all of the water quality collected throughout the County as one body of information we are able to
detect threats as they arise and identify gaps and redundancies in data collection. This provides a more
complete picture of water quality in the County. The Community Pride Highway Cleanup placed teams of
volunteers along 140 miles of I70 and highways 6, 24 and 131 from Vail to Dotsero. The Eagle River Cleanup
had teams of volunteers cleaning up 68 miles of streams throughout Eagle County including Gore Creek.
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? :
Vail’s vibrant, diverse economy and community has Gore Creek running through its center. It’s beauty,
recreational opportunities and habitat should be protected not only through efforts like Restore the Gore and
Project ReWild, but also through strategic partnerships and collaborative programs. Eagle River Watershed
Council has been such a partner to the Town of Vail for many years. This partnership and our programs will
continue to support the abundant recreational, cultural and educational opportunities that make Vail so unique.
Brand Fit: How will your event or program support the Vail brand identity? : Vail has contributed a lot of
resources to the improvement of aquatic life on Gore Creek and the establishment of the Restore the Gore
campaign. The Watershed Council works closely with the Town of Vail to ensure that our projects in Vail support
these efforts and your branding.
Community Enrichment: How will your event/program attract target markets of both visitors and
community members? : The Watershed Council promotes volunteer opportunities, such as those at the
Highway and River Cleanups and stream restoration projects widely using social media, print, radio, banners,
and posters throughout the county. The majority of our participants return year after year and many are local
community members, however visitors are almost always represented within the volunteer groups. They tell us
that they saw our advertising and loved the idea of giving back while visiting our community.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new
programming, entertainers, adding additional days and activities.) : The Watershed Council hires new
bands for the Thank You BBQs that follow each of the cleanups and changes the locations for the restoration
projects.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? :
We often joke that the Cleanups are the “most fun you can have cleaning up someone else’s mess” and our
volunteers often tell us that the Cleanups are some of their favorite events all year. People appreciate the
opportunity to celebrate at the Thank You BBQs following the Cleanups and the smaller wrap-up celebrations
following each volunteer project day. We offer our volunteers food, an opportunity to reflect on the day, take off
their boots, chat with their fellow volunteers- and if they like, maybe enjoy a beer. There is nothing better than
celebrating after working hard for a good cause.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
4 of 7 7/16/2019, 7:01 PM
September 3, 2019 - Page 189 of 412
internationally? : We appoint team leaders at our Cleanups that are our point of contact to the team. The team
leaders are of all ages, ethnic groups, and occupations. We give them the tools to run their team and offer
guidance and support prior, during and after the event.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting
community benefit of the event or program? : Monitoring water quality, restoring impacted streams, and
removing trash from our highways and streams have clear community benefits. Our volunteers come back year
after year to work with us and often brag about how many years they have done the cleanups or how many
different projects they have worked on with us.
How will the event or program leverage media and attract donor and sponsorship support? : Eagle River
Watershed Council’s Cleanups and restoration projects are often in the paper- usually with a front page picture.
Many of our donors and sponsors are also our volunteers. Our sponsors are committed to our work and make
sponsorship of our events part of their annual budget.
Please upload course syllabus, class descriptions or program details. : Program Details upload.pdf
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : Yes
Describe how you will use the funds requested? : The requested funds will support the coordination of the
Water Quality Monitoring and Assessment Program, the Highway and River Cleanups, the Sediment source
monitoring (TMDL) and Bio-monitoring of Gore/Black Gore Creeks, Eagle River Community Water Plan, and the
2020 Gore Creek Strategic Action Plan project. More details are provided throughout this funding request.
Please upload event/program/organization budget. : 2020 ERWC Funding Request budgets.pdf
Who currently funds the event/program? : Support for WQMAP comes from Eagle River Water & Sanitation
District, Upper Eagle Regional Water Authority, Homestake Partners (Aurora and Colorado Springs), Denver
Water, Vail Resorts, Battle Mountain, the Towns of Gypsum, Eagle, Avon, and Minturn, and the Colorado River
Water Conservation District. Support for the Community Pride Highway Cleanup & Eagle River Cleanup comes
from 22 local businesses as well as Eagle County, and the towns of Avon, Eagle, Gypsum and Edwards Metro
District. The Eagle River Community Water Plan is supported by the Colorado Water Conservation Board,
Colorado Basin Roundtable, Homestake Water Project Partners, Eagle Park Reservoir Company, Vail Resorts,
Climax Mine, Colorado River District, Eagle County, and the towns of Avon, Gypsum and Minturn. The 2019
Gore Creek Strategic Action Plan project is supported by the Colorado Water Conservation Board, a state
agency.
Who currently funds your organization? : Eagle River Watershed Council is funded by private foundations,
Eagle County, local municipalities, Eagle River Water and Sanitation District (ERWSD), Upper Eagle Regional
Water Authority (UERWA), local businesses, and individuals.
What percentage % of the total event budget is being requested to fund? : 6
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : The sediment source monitoring (TMDL) and bio-monitoring of Gore/Black Gore Creeks and the
2020 Gore Creek Strategic Action Plan have the greatest and most direct benefit to the Town of Vail and its
residents. Therefore those projects would likely be significantly reduced in scope and possibly eliminated, if not
funded in full by the Town of Vail. WQMAP and the Cleanups may require some adjustment to the area we can
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
5 of 7 7/16/2019, 7:01 PM
September 3, 2019 - Page 190 of 412
cover with each, but would continue.
Should the Council decide not to support this event/program at all, will it still occur? : Yes
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : No
Audience: Who is your audience? (You may choose more than one.) :
First time visitors
Returning guests
Primary and Second Homeowners
Local residents
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $576,031
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? :
$44,500
2. Please list your confirmed sponsors or partners. : Support for WQMAP comes from Eagle River Water &
Sanitation District, Upper Eagle Regional Water Authority, Homestake Partners (Aurora and Colorado Springs),
Denver Water, Vail Resorts, Battle Mountain, the Towns of Gypsum, Eagle, Avon, and Minturn, and the Colorado
River Water Conservation District. Support for the Community Pride Highway Cleanup & Eagle River Cleanup
comes from 22 local businesses as well as Eagle County, and the towns of Avon, Eagle, Gypsum and Edwards
Metro District. The Eagle River Community Water Plan is supported by the Colorado Water Conservation Board,
Colorado Basin Roundtable, Homestake Water Project Partners, Eagle Park Reservoir Company, Vail Resorts,
Climax Mine, Colorado River District, Eagle County, and the towns of Avon, Gypsum and Minturn. The 2019
Gore Creek Strategic Action Plan project is supported by the Colorado Water Conservation Board, a state
agency.
3. Please explain the potential for additional sponsorships or partners. : Eagle River Watershed Council
regularly looks for funding opportunities through foundation, corporate and government grants. The Watershed
Council also fosters relationships with our Business Partners and donors to leverage additional support for
projects, programs and events.
Are there any other things you'd like to share with Council and staff that are not included in the
application? : Eagle River Watershed Council enjoys working in partnership with the staff at the Town of Vail on
water quality monitoring, river restoration and protection projects. We commend the Town of Vail for your efforts
to improve water quality and hope to continue this partnership which benefits not only the Town of Vail, but
everyone downstream. The improvements in aquatic life scores in Gore Creek is exciting and must be attributed
to these efforts. The work being done in Vail is being replicated by downstream communities with the help of the
Watershed Council, thank you for leading the way on this important issue.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
6 of 7 7/16/2019, 7:01 PM
September 3, 2019 - Page 191 of 412
Organization rosters naming all officers, board of directors and respective positions as relevant : BOD
list 2019 Name Affil Joined City.pdf
If you received Council funding for 2018, please upload a document recapping the use of prior year
Council funds : 2018 funding report TOV submitted 6.2019.pdf
List any URLs where additional information can be found, including photos, videos or other content
relevant to your application. : http://www.erwc.org/research/water-quality-monitoring-assessment/
http://erwc.wqcourier.com/ http://www.erwc.org/research/ercwp/
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : Cedar Point volunteer day 9.2018.jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : Cedar Point volunteer day 9.2018b.jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : Cedar Point volunteer day gp 9.2018.jpg
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
Linked Users : loff@erwc.org
Submission Date : 2019-06-21
Created by : integrations+23268@zenginehq.com
Record ID # : 12660342
Last change : 2019-06-21T15:10:22+0000
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
7 of 7 7/16/2019, 7:01 PM
September 3, 2019 - Page 192 of 412
Income
Event Sponsors $15,000
TOTAL $15,000
Expense
Advertising (radio, newspaper, posters, banners)$1,750
Volunteer gifts $4,500
Band $700
Mileage $300
Misc $250
Staff Time $7,500
Total EXPENSE $15,000
Income
Event Sponsors $15,000
Total Income $15,000
Expense
Advertising (radio, newspaper, posters, banners)$1,750
Volunteer gifts (shortsleeved shirts)$4,500
Band $700
Mileage $300
Misc $250
Staff Time $7,500
Total EXPENSE $15,000
2020 Community Pride Highway Cleanup Budget
2020 Eagle River Cleanup Budget
September 3, 2019 - Page 193 of 412
Income
Program Partners 153,086.00$
TOTAL PROGRAM INCOME 153,086.00$
Expenses
Agent for USGS JFA 50,000.00$
Lotic Hydrological: Program Coordination 40,000.00$
Timberline: Aquatics Biomonitoring 19,240.00$
Common Data Repository 2,400.00$
Contingency Fund Costs 8,878.80$
WQ Courier promos (newspaper ads, etc)1,000.00$
Meeting costs (food, mileage, venue)150.00$
ERWC mgmt. fee 31,417.20$
TOTAL EXPENSES 153,086.00$
2020 Water Quality Monitoring & Assessment Program (WQMAP)
September 3, 2019 - Page 194 of 412
Stakeholder Contributions Cash 106,500$
Stakeholder Contributions In-kind $ 27,000
Colorado Water Conservation Board Colorado Watershed Restoration Program Funds 181,445$
Colorado Basin Roundtable Water Supply Reserve Account Funds 75,000$
Total Income $ 389,945
Advisory Committee 29,698$
Community Engagement Plan 42,150$
Review Existing Data and Information 6,885$
Characterize Hydrological Regimes 32,835$
Classify Fluvial Geomorphological Forms and
Processes 15,010$
Characterize Water Quality 7,935$
Characterize Ecological Integrity 76,240$
Characterize Ecosystem Services Delivery 30,150$
Develop Conceptual Models 24,748$
Identify High-Priority Management Issues and
Locations 15,002$
Select Objectives and Measureable Results 17,052$
Identify Potential Alternatives Identify Potential Alternatives 29,578$
Identify and Assemble Relevant Stakeholders 16,821$
Characterize Effectiveness 18,153$
Characterize Feasibility 13,600$
Prioritize Actions 14,090$
389,945$ Total Expenses
Project Income
Evaluate & Prioritize Actions
Articulate Planning Objectives &
Measurable Results
Assess Conditions & Identify Risks
Total
Engaging Stakeholders
Eagle River Community Water Plan (ER-CWP)
Project Expenses
Task Subtask Description
September 3, 2019 - Page 195 of 412
Income
Town of Vail $16,000
TOTAL $16,000
Expense
Sampling and analysis of Gore Creek $8,000
Assessment and reporting of Gore Creek data $2,000
Coordination of 2021 Black Gore Creek monitoring
(contracting, annual meeting, design)$4,000
Staff time $2,000
Total EXPENSE $16,000
2020 Sediment-Source & Bio-Monitoring of Gore/Black Gore Creeks
September 3, 2019 - Page 196 of 412
Project Income
Grant funding (State of Colorado or foundation)$55,000.00
Other Cash Support (including Town of Vail)$33,000.00
In-Kind Support $17,500.00
Total Income $105,500.00
Estimated Project Expenses
Project Design $30,000.00
Project Construction $50,000.00
Volunteer Planting $6,000.00
Plant materials and seed $2,500.00
Maintenance and watering $8,000.00
TOV Staff Time (planning, grant writing/reporting, implementation)$5,000.00
ERWC Staff Time (support TOV in above, volunteer recruitment/coordination)$4,000.00
$105,500.00
* This Gore Creek Restoration Project Budget is similar to past collaborative (Town of
Vail/Eagle River Watershed Council) Gore Creek Restoration Projects. The project for 2020
has not yet been selected and this budget is intended to give a general sense of the project
costs.
Gore Creek Restoration Project Budget *
Total Expenses
September 3, 2019 - Page 197 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : cromer@vailvalleypartnership.com
What is the name of your organization? : EGE Air Alliance
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : Services
Type of Funding Requested : Cash and In-kind
Amount of 2020 Cash Contribution Requested : $75,000
2020 In-Kind Contribution Requested : 75000
What is the name of your program? : EGE Air Alliance
Is this a new event or program? : No
How much funding did you receive from the Town of Vail for 2019? (Please include total funding you
received from the CSE and Town Council) : $75,000
Will you also apply for 2020 funding from the CSE? : No
https://platform.zenginehq.com/workspaces/23268/data/102238?record=...
1 of 5 8/28/2019, 4:03 PM
September 3, 2019 - Page 198 of 412
Name of person completing the application : Chris Romer
Title of person completing the application : President & CEO
Provide name of person or entity to whom the funding check will be cut. : EGE Air Alliance
Mailing Address Street : 97 Main Street
City : Edwards
State : US-CO
Zip Code : 81632
Telephone number : 9704774016
Email address : cromer@vailvalleypartnership.com
Event/program and/or organization website : http://egeairalliance.com
Number of years organization has been in business : 17
Organization's Mission Statement : Develop and maintain a robust air service program to the Eagle County
Regional Airport
Organization's Tax Status : Not-for-Profit (501C-6)
If applicable, please attach current State Department of Revenue Certificate with this application. :
CERT_GS_D.pdf
Is this a new or existing event/program in Vail? : Existing
How many years has the event or program been produced in Vail? : 17
How does your request support item 1C of the Contribution Policy (See above) : Eagle County Regional
Airport generates $300,000,000 each winter, largely in Vail, and supports destination tourism and second
homeowners as well as local citizens
Please describe the location(s) of the event or program in previous years. : n/a
Please provide a detailed description of the event/program and its activities. : For calendar year 2019, the
EGE Air Alliance provided MRG support for 2 routes, the winter Phoenix and Washington DC flights that began
in winter 2016-2017. Both markets continued to succeed in year two. Washington DC service frequency
increased by 300% last winter, with an MRG payout of $215,480. Phoenix service did not require an MRG
payout. The Alliance had also worked with United last season to expand their service from San Francisco from
weekends to daily service and to introduce a weekend flight from Los Angeles complementing the existing daily
service on American. Overall airport intercept study results show Eagle County guests accessing the resorts via
EGE are some of our most loyal and frequent guests, they are traveling here with intent to ski, they stay in paid
lodging, and enjoy all aspects of their resort visit including fine dining, shopping and visiting galleries. When
survey respondents were asked “if I had to fly into DEN and drive here”, only 29% responded they would
continue to visit as frequently as they do today. Ten percent would not visit at all, and 18% responded that it is
unlikely they would visit. The work of the EGE Air Alliance is meaningful and contributes to the economic
development and livelihood of everyone in the community. Economic Impact of Air Service at EGE *Economic
impacts based on economic impact study data from winter 17-18 showing average expenditures of $2,055 per
https://platform.zenginehq.com/workspaces/23268/data/102238?record=...
2 of 5 8/28/2019, 4:03 PM
September 3, 2019 - Page 199 of 412
visit (not including flight cost). Summer 2019 results will be available in October. No summer flights are currently
on an MRG. 2020 Target Opportunities As in prior years, the Alliance’s funds will be used to attract new flight
service, to provide continued support for developing markets as required, and we also continue working to
secure long term funding. • EGE Air Alliance continues to work with American Airlines to fill the fall and spring
gaps in service to achieve daily year-round service to EGE from Dallas/Ft. Worth; alternative year-round service
targets include Chicago (United or American) and Salt Lake City (Delta). • EGE Air Alliance, in partnership with
Volaire Aviation (air service consultant retained by Eagle County Regional Airport), is pursuing new carriers and
new markets to the Eagle County Regional Airport to supplement and support our air service development
goals. These targets are designed based on board/stakeholder feedback as well as intercept study results which
indicated themes including a desire for more nonstop flights from various destinations, more connections
through major cities, more summer flights, and lower cost flights. Heading into 2020, the Alliance hopes to raise
in excess of $550,000 from its coalition of private and public sector supporters. As part of this effort, the EGE Air
Alliance respectfully requests $75,000 from Town of Vail for flight service programs in 2020. Thank you for your
consideration,
If any of the event/program takes place outside of the Town of Vail, please explain where the event will
take place and why. : Program benefits all communities in Eagle County
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? :
Economic vitality & destination tourism
Brand Fit: How will your event or program support the Vail brand identity? : Overall airport intercept study
results show Eagle County guests accessing the resorts via EGE are some of our most loyal and frequent
guests, they are traveling here with intent to ski, they stay in paid lodging, and enjoy all aspects of their resort
visit including fine dining, shopping and visiting galleries. When survey respondents were asked “if I had to fly
into DEN and drive here”, only 29% responded they would continue to visit as frequently as they do today. Ten
percent would not visit at all, and 18% responded that it is unlikely they would visit. The work of the EGE Air
Alliance is meaningful and contributes to the economic development and livelihood of everyone in the
community.
Community Enrichment: How will your event/program attract target markets of both visitors and
community members? : Top markets for Vail are all direct flight markets; new air service increases likelihood to
vacation in Vail and offers community members additional service opportunities.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new
programming, entertainers, adding additional days and activities.) : As in prior years, the Alliance’s funds
will be used to attract new flight service, to provide continued support for developing markets as required, and
we also continue working to secure long term funding. • EGE Air Alliance continues to work with American
Airlines to fill the fall and spring gaps in service to achieve daily year-round service to EGE from Dallas/Ft.
Worth; alternative year-round service targets include Chicago (United or American) and Salt Lake City (Delta). •
EGE Air Alliance, in partnership with Volaire Aviation (air service consultant retained by Eagle County Regional
Airport), is pursuing new carriers and new markets to the Eagle County Regional Airport to supplement and
support our air service development goals.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? :
EGE winter flight service has an economic impact of $300m and over 300,000 visitors
Potential: How will the event or program enhance Leadership Skills: locally, nationally and
internationally? : n/a
https://platform.zenginehq.com/workspaces/23268/data/102238?record=...
3 of 5 8/28/2019, 4:03 PM
September 3, 2019 - Page 200 of 412
Community Enrichment: What is the lasting community involvement opportunity and/or lasting
community benefit of the event or program? : Economic vitality and new markets for Vail
How will the event or program leverage media and attract donor and sponsorship support? : Current
supporters include Eagle County, Beaver Creek Resort Company, Town of Gypsum, Town of Avon, and many
others
Please upload course syllabus, class descriptions or program details. : 2020 funding request Vail.pdf
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : No
Describe how you will use the funds requested? : Minimum Revenue Guarantees for air service
development
Please upload event/program/organization budget. : EGE Air 2020 Budget (as of July 1 2019) FINAL.xlsx
Who currently funds the event/program? : Numerous stakeholders including Eagle County, Beaver Creek
Resort Company, Town of Gypsum, Town of Avon, Town of Eagle and numerous private businesses
Who currently funds your organization? : Numerous stakeholders including Eagle County, Beaver Creek
Resort Company, Town of Gypsum, Town of Avon, Town of Eagle and numerous private businesses
What percentage % of the total event budget is being requested to fund? : 13
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : Lower funding from government stakeholders will result in fewer flight markets to the Eagle County
Regional Airport
Should the Council decide not to support this event/program at all, will it still occur? : Yes
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : No
Audience: Who is your audience? (You may choose more than one.) :
First time visitors
Returning guests
Primary and Second Homeowners
Local residents
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $475,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? : $0
2. Please list your confirmed sponsors or partners. : Eagle County, Town of Gypsum, Beaver Creek Resort
Company, Town of Avon, Town of Eagle
https://platform.zenginehq.com/workspaces/23268/data/102238?record=...
4 of 5 8/28/2019, 4:03 PM
September 3, 2019 - Page 201 of 412
3. Please explain the potential for additional sponsorships or partners. : private business engagement
Organization rosters naming all officers, board of directors and respective positions as relevant : EGE
Air Alliance Board of Directors (Proposed Terms).xlsx
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
Linked Users : cromer@visitvailvalley.com
Submission Date : 2019-08-20
Submission Date : 2019-08-20
Created by : integrations+23268@zenginehq.com
Record ID # : 13589398
Last change : 2019-08-20T18:33:03+0000
https://platform.zenginehq.com/workspaces/23268/data/102238?record=...
5 of 5 8/28/2019, 4:03 PM
September 3, 2019 - Page 202 of 412
EGE Air Alliance Budget (Actual & Forecast)2015 Actual2016 Actual2017 Actual2018 Budget**2018 cash forecast***2019 Budget**2019 cash forecast***2020 Budget**2020 cash forecast***YE Fund Balance 179,627$ 407,545$ $739,507 675,948$ 675,948$ 567,670$ 567,670$ 799,440$ 799,440$REVENUESPrivate Sector Fundraising $165,900 180,000$ 152,500$ 150,000$ 140,000$ 130,000$ 130,000$ 120,000$ 120,000$Public Sector FundraisingEagle County $120,000 150,000$ 150,000$ 150,000$ 120,000$ 120,000$ 120,000$ 120,000$ 120,000$Town of Avon $20,000 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$Town of Eagle $5,000 5,000$ 5,000$ 5,000$ 5,000$5,000$5,000$5,000$5,000$Town of Gypsum $50,000 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$Town of Vail $50,000 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$Beaver Creek Resort Company $50,000 80,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$Total Public Sector Fundraising $295,000 405,000$ 400,000$ 400,000$ 370,000$370,000$ 370,000$ 370,000$ 370,000$Research Contribution (Vail Resorts) $12,500Interest Income $492 500$ 1,329$ 1,000$ 1,000$ 1,000$1,000$1,000$ 1,000$TOTAL FY REVENUES$473,892 $585,500 $553,829 551,000$ 511,000$ 501,000$ 501,000$ 491,000$ 491,000$TOTAL REVENUEEXPENSESAdministrative (VVP) $25,000 32,500$ 32,500$ 32,500$ 32,500$ 32,750$ 32,750$ 35,000$35,000$Administrative (Magellan) $27,000 36,000$ 10,000$-$-$-$-$-$-$Accounting (Marchetti & Weaver) 6,000$ 6,000$ 6,000$ 6,000$6,000$6,000$ 6,000$EGE Public Awareness (Print/Broadcast/Digital) $17,148 15,000$ 2,285$ 20,000$ 18,000$15,000$-$ 20,000$ 20,000$Airport Intercept Survey (Winter) $24,000 -$ 8,800$ 13,600$ 13,200$Airport Intercept Survey (Summer) $14,000 -$-$EGE Community Awareness Survey $15,000 15,000$-$-$-$Legal $4,510 5,000$ 10,576$ 10,000$-$5,000$5,000$5,000$5,000$Other Fees $25 100$ 6,247$ 10,000$-$ 10,000$ 10,000$ 10,000$ 10,000$Flight Guaranty (Houston) $119,291 265,000$ 95,782$ 218,037$-$-$-$-$-$Flight Guaranty (Toronto) 75,000$ 29,222$ 30,000$-$-$-$-$-$Flight Guaranty (Washington D.C.) 250,000$ 300,976$ 418,000$ 279,578$ 500,000$ 215,480$ 546,000$ 546,000$Flight Guaranty (Phoenix) 250,000$-$ 95,000$ 95,000$95,000$-$ 95,000$ 95,000$Flight Guaranty (Dallas spring) -$ $60,000 $60,000 $0 $0 $0 $0Flight Guaranty (Dallas fall) 115,000$ $60,000 $115,000 $115,000 $0 $0TOTAL EXPENSES$245,974 943,600$ 617,388$ 973,137 619,278 778,750 269,230 717,000 717,000Ending Fund Balance $407,545 $49,445 $675,948 253,811$ 567,670$****289,920$ 799,440$ 573,440$ 573,440$*see comments in H3, L3, J3, L47 for details on budget vs forecastBudgets are built based on accural - which requires cash in bank at time of MRG contracting* Indicates expected MRG payouts for Houston and Toronto. Indicates cash accrual (cash on hand - NOT payouts) for Washington DC and Phoenix** Budget shows full MRG contracted fees. No change to Houston - will update based on 2017 performance and indicates from United on reducing requirement.September 3, 2019 - Page 203 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : info@highfivemedia.org
What is the name of your organization? : High Five Access Media
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : Services
Type of Funding Requested : Cash Funding Only
Amount of 2020 Cash Contribution Requested : $112,000
What is the name of your program? : High Five Access Media
Is this a new event or program? : No
How much funding did you receive from the Town of Vail for 2019? (Please include total funding you
received from the CSE and Town Council) : $112,000
Will you also apply for 2020 funding from the CSE? : No
Name of person completing the application : JK Perry
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 6 7/16/2019, 6:08 PM
September 3, 2019 - Page 204 of 412
Title of person completing the application : Executive Director
Provide name of person or entity to whom the funding check will be cut. : High Five Access Media
Mailing Address Street : PO Box 5600
City : Avon
State : US-CO
Zip Code : 81620
Telephone number : 9709495657
Email address : info@highfivemedia.org
Event/program and/or organization website : highfivemedia.org
Number of years organization has been in business : 36
Organization's Mission Statement : Our mission is to empower the local community, through media education
and technology, to become civically engaged, express ideas, and advocate for causes.
Organization's Tax Status : Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application. : Cert-
GoodStanding-Charitable2018.pdf
Is this a new or existing event/program in Vail? : Existing
How many years has the event or program been produced in Vail? : 36
How does your request support item 1C of the Contribution Policy (See above) : High Five Access Media
provides quality coverage, as well as television, internet and over-the-top (OTT) distribution of council meetings
so residents and guests may become civically engaged in local government and issues affecting our community.
We also offer residents, students, nonprofits and government representatives media education, free equipment
to checkout, and free channel (and internet) time, thus creating a vibrant and diverse opportunity for expression
of speech on topics important to the community. We strive to create an access center commensurate with the
high standards of the Town of Vail.
Please describe the location(s) of the event or program in previous years. : High Five Access Media is
located in Avon. We plan to offer satellite media education workshops in both Vail and Avon in 2020.
Please provide a detailed description of the event/program and its activities. : High Five Access Media
offers a number of programs specific to the town of Vail that are funded through franchise fees provided by
Comcast in return for using public right-of-ways: Coverage of Vail Town Council. Meetings are shown live and
replayed on local cable (Comcast) Channel 5 and on the internet at highfivemedia.org. Video is subsequently
available on demand at the HFAM website. Live and on demand video also is available on Roku and Apple TV.
This program requires funding for an operator, editing, cloud video distribution, related production equipment,
and operation of the channel. Community media access. HFAM conducts free basic video production workshops
to Vail residents, nonprofits and government representatives. Once partiicpants complete a workshop, they may
check out equipment at no cost to create video that exercises their right to free speech and is shared on a
hyperlocal level with neighbors and guests on cable television and the internet. This program requires funding
for both teachers, equipment for checkout, and operation of the channel. Summer Youth Camp. For a second
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 6 7/16/2019, 6:08 PM
September 3, 2019 - Page 205 of 412
year, HFAM is holding a week-long, media-making camp for students ages 14 to 18. The goal is for youth to
create media that gives voice to their viewpoints on issues that affect the community. The culmination of the
camp includes a final video project on an issue decided upon, and produced by students. Coverage of Vail
America Days Parade. HFAM provides live coverage on cable and highfivemedia.org of the parade from
Lionshead. We also offer volunteer opportunities to community producers to get involved in the production. In
addition, High Five provides low-cost video production services to area nonprofits, so they might create videos
that advocate for their cause.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will
take place and why. : High Five Access Media is located in Avon. We produce video throughout the county,
including Vail. We plan to partner with other entities in the coming years to offer our video production workshops
at satellite locations in Vail and Avon, such as libraries and other public spaces.
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? :
Please see above "How does your request support item 1C of the Contribution Policy?"
Brand Fit: How will your event or program support the Vail brand identity? : Please see above "How does
your request support item 1C of the Contribution Policy?"
Community Enrichment: How will your event/program attract target markets of both visitors and
community members? : High Five Access Media serves residents and guests with coverage of Town of Vail
government meetings, and residents, students and nonprofits with access to media training, equipment, and
cable access. Indirectly, this allows nonprofits that serve a larger market to leverage their message among
residents and guests.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new
programming, entertainers, adding additional days and activities.) : High Five is exploring a move to the
valley floor near a bus route to better serve folks without vehicles. A location in town would also allow us to be
publicly visible and within close proximity of capturing town-related content. This would require partnership with
another entity, as the cost of being located on the valley floor is out of our grasp. We also are in the process of
expanding existing programs and offering new opportunities. These include a permanent youth program, offering
satellite workshops throughout Vail and Avon, creating new workshops such as advanced camera operation,
civic engagement and activism, TV studio production, and more. We have started to offer expanded coverage of
community events aided by volunteer community producers, such as Vail America Days Parade, concerts,
lectures and more.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? :
High Five Access Media provides an opportunity for residents to make their community strong by sharing their
voice, ideas and passions with their neighbors in the hopes of creating a dynamic dialogue on the issues and
values of our mountain community.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and
internationally? : One of our goals as an access station is to offer the community the tools to become future
leaders, by becoming active in local government via coverage of proceedings and training to wield the power of
local media to effect change. With these skills, these folks may move beyond the local sphere to grander
opportunities.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting
community benefit of the event or program? : Our vision is to empower all residents to express their right to
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 6 7/16/2019, 6:08 PM
September 3, 2019 - Page 206 of 412
free speech via media on a focused, hyper local platform. This levels the playing field so all voices may be heard
and effect change that reflects their values.
How will the event or program leverage media and attract donor and sponsorship support? : Local media
is what we do. We showcase our programs on cable, the internet and on emerging platforms. In the coming
years, one of our goals at High Five is to prove to the community our value as a neighbor through expanded
opportunities and coverage that allows us to garner resources through fundraising and underwriting.
Please upload course syllabus, class descriptions or program details. : HFAM-Brochure.pdf
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : Yes
Describe how you will use the funds requested? : Franchise fees passed along from Comcast subscribers
fund equipment purchases and production of council meetings; free access for Vail residents to membership,
basic media education, video production equipment and and cable and internet distribution of video. Funds also
are used to purchase capital equipment or pay for ongoing costs for cablecast and webcast of programming to
Comcast subscribers and and internet users, and support of all High Five Access Media programs, in-house
productions, and more.
Please upload event/program/organization budget. : Budget2019.pdf
Who currently funds the event/program? : See below.
Who currently funds your organization? : The towns of Vail and Avon provide the bulk of contributions,
although earned revenue through production services has become a greater percentage of our funding over the
years. A small part of our budget is derived from membership fees, donations and underwriting.
What percentage % of the total event budget is being requested to fund? : 45
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : Our ability to expand service to the community, at this crucial point of our organization, would be
limited.
Should the Council decide not to support this event/program at all, will it still occur? : Yes
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : No
Audience: Who is your audience? (You may choose more than one.) :
Primary and Second Homeowners
Local residents
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $137,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? : $0
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
4 of 6 7/16/2019, 6:08 PM
September 3, 2019 - Page 207 of 412
2. Please list your confirmed sponsors or partners. : Towns of Avon and Minturn, Vail Recreation District,
Community of Eagle Vail, Eagle County Schools, and several local nonprofits.
3. Please explain the potential for additional sponsorships or partners. : As outlined above, one of our
goals at High Five is to prove to the community our value as a neighbor through expanded education and
volunteer opportunities, and coverage that allows us to garner resources through fundraising and underwriting.
Are there any other things you'd like to share with Council and staff that are not included in the
application? : Thank you for your support of community access media for nearly four decades! We look forward
to the future.
Organization rosters naming all officers, board of directors and respective positions as relevant :
HFAM_BOD.docx
If you received Council funding for 2018, please upload a document recapping the use of prior year
Council funds : TOV_FundingRecap2019.docx
List any URLs where additional information can be found, including photos, videos or other content
relevant to your application. : https://www.highfivemedia.org/town-vail
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
Linked Users : info@highfivemedia.org
Submission Date : 2019-06-28
Created by : integrations+23268@zenginehq.com
Record ID # : 12684719
Last change : 2019-06-28T18:32:07+0000
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
5 of 6 7/16/2019, 6:08 PM
September 3, 2019 - Page 208 of 412
HIGH FIVE ACCESS MEDIA
BUDGET 2019
2019 Budget
Revenue
Revenue
4006 Underwritting 10,000
4008 Franchise Fees Avon 46,600
4010 Franchise Fees Vail 112,000
4012 Membership Dues 500
4014 Interest Income 50
4016 Rebate/Dividend 65
Total 169,215
Restricted Revenue
4020 Grants 10,000
Total Restricted Revenue 10,000
Production Revenue
4022 Government Services 59,600
4024 Nonprofit Services 10,000
4026 DVD Sales 700
Total Production Revenue 70,300
Total Revenues 249,515
Program Expense
6000 Equipment Rental 2,064
6002 Equipment Repairs 500
6004 Equipment Supplies 1,000
6006 Equipment Warranty and Support 1,510
6010 Production Design 296
6012 Production Software and Subscriptions 800
6020 Program Dues and Subscriptions 2,290
6021 Video Hosting 4,710
6022 Website Media 8,600
6030 Program Salaries and Wages 143,146
6032 Production Communications 1,080
6034 Production Travel 2,500
Total Program Expense 168,496
September 3, 2019 - Page 209 of 412
General Admin Expense
7000 Building Operating Expenses 5,024
7002 Building Mortgage Interest 6,000
7004 Utilities 3,642
7010 Admin Salaries and Wages 8,836
7011 Payroll Expenses 11,729
7012 Employee Training Expense 2,080
7020 Postage and Delivery 600
7022 Office Supplies and Equipment 1,000
7024 License and Permits 150
7026 Admin Dues and Subscriptions 600
7028 Professional Expense 1,500
7030 Marketing Expense 5,000
7032 Meals & Entertainment 800
7034 Bank Fees 48
7040 Health Insurance 9,120
7042 Liability/Property Insurance 2,800
7044 Officers Insurance 1,200
7046 Workers Comp Insurance 700
Total General Admin Expense 60,829
Total Expense 229,325
Net Income 20,190
Fixed Asset Expenditures
1600 Building - 281 Metcalf Principal 9,000
1602 Building Improvements 10,000
1604 Equipment 22,200
1004 Equipment Fund Savings 10,000
Total Asset Expenditures 51,200
September 3, 2019 - Page 210 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : jfoulis@evlt.org
What is the name of your organization? : Eagle Valley Land Trust
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : Services
Type of Funding Requested : Cash Funding Only
Amount of 2020 Cash Contribution Requested : $7,500
What is the name of your program? : Eagle Valley Land Trust Programming Services to Town of Vail and its
Residents and Guests
Is this a new event or program? : No
How much funding did you receive from the Town of Vail for 2019? (Please include total funding you
received from the CSE and Town Council) : $0
Will you also apply for 2020 funding from the CSE? : No
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 7 7/16/2019, 4:54 PM
September 3, 2019 - Page 211 of 412
Name of person completing the application : Jessica Foulis
Title of person completing the application : Stewardship and Outreach Manager
Provide name of person or entity to whom the funding check will be cut. : Eagle Valley Land Trust
Mailing Address Street : PO Box 3016
City : Edwards
State : US-CO
Zip Code : 81632
Telephone number : 9707487654
Email address : jfoulis@evlt.org
Event/program and/or organization website : www.evlt.org
Number of years organization has been in business : 38
Organization's Mission Statement : Eagle Valley Land Trust protects forever the lands we love, to preserve
our heritage, scenic beauty, recreational opportunities, and wildlife habitats, and to build a permanent legacy for
future generations.
Organization's Tax Status : Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application. : EVLT
501c3 Letter.pdf
Is this a new or existing event/program in Vail? : Existing
How many years has the event or program been produced in Vail? : 38
How does your request support item 1C of the Contribution Policy (See above) : While the Eagle Valley
Land Trust (EVLT) may not have typical infrastructure (ie. a building) in Vail, EVLT’s programs and services
leverage the lands EVLT has helped the town conserve to provide a broad spectrum of benefits to the entire
community of Vail. The Ptarmigan and Buffehr Creek parcels preserve public access to the Vail Hiking Trail and
North Trails, respectively. East Vail Waterfall conserves riparian wildlife habitat and access to an iconic landmark
and ice-climbing route in the Town of Vail. Meadow Creek and Potato Patch preserve important wildlife habitat
and wildlife corridors. The land EVLT has helped to conserve is a vital part of the town’s infrastructure. Indeed,
the Town of Vail has recently recognized this in its mission statement update by adding “…and preserve our
surrounding natural environment.” Supporting EVLT’s programs described herein will support the benefits such
open space infrastructure provides to the town’s residents, visitors, and wildlife and will support the maintenance
and growth of this infrastructure itself over time. EVLT’s programs services, mission, staff, and board directly
support the Town’s mission and help maintain its branding. Our work contributes to the community’s reputation
as the premier international mountain resort community by actively promoting the town’s sustainable growth and
supporting its vibrant, diverse economy and community. All citizens’ and guests’ experience of the Town of Vail
is elevated because of EVLT’s direct and ongoing contributions that have resulted in, and will protect, an
abundance of recreational, cultural and educational opportunities. Additionally, support of EVLT is responsive to
the balanced approach to sustainability contained in the Town of Vail Action Plan goals. These goals call upon
the council to “preserve our natural environment,….develop environmental programs that respect and preserve
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 7 7/16/2019, 4:54 PM
September 3, 2019 - Page 212 of 412
our natural environment, open spaces, and wildlife habitat” and “[collaborate] with community partners to
develop programs and goals.” EVLT is the only nonprofit whose program services are dedicated to preserving
the surrounding natural environment and wildlife habitat in the region. We hope the town will support the
continuation and potential growth of such program services in the Town of Vail by joining the several other local
communities that already provide EVLT funding for similar program services.
Please describe the location(s) of the event or program in previous years. : While some program services
described herein relate specifically to East Vail Waterfall, Buffehr Creek, Ptarmigan, and Meadow Creek and
Potato Patch, EVLT provides broader program services to other local municipalities that provide funding to
EVLT.
Please provide a detailed description of the event/program and its activities. : EVLT provides services to
the town through a variety of its programs. All these program services increase the town’s capacity to provide a
healthy environment, economy, and community for all of its residents visitors. OUTREACH Programming:
EVLT’s outreach program services include its Community Land Connection (CLC) and Future Conservationists
(FC) programs. These programs provide environmental conservation education to adults and youth, including
guided hikes, restoration/wildlife habitat enhancement projects, and youth-focused curriculum. For example, this
year, we facilitated a restoration project on Meadow Creek Open Space. CLC programs have taken place on
town properties including the Meadow Creek Open Space and East Vail Waterfall Open Space in collaboration
with town staff. More specifically, the CLC program consists of free guided programs on publicly accessible
conserved land. We work to partner with other non-profits and government agencies to highlight conservation
efforts taking place in each community with whom we partner. The collaborative nature of this program
increases awareness of ongoing conservation work throughout our community, highlighting our partners, while
connecting people to local conserved open space. This series could take place on East Vail Waterfall, Buffehr
Creek, Ptarmigan and/or the Meadow Creek conservation easements. Generally, the EVLT staff organizes the
event and develops outreach and marketing materials to promote the event and highlight our partners. With
town support, EVLT will be able to continue to plan and execute CLC programming for residents and guests of
the town. The town’s contributions to preserving the natural environment would be highlighted to attendees and
the town would continue to be invited to be a featured partner in each event. FC is a program focused on
partnering with local youth-serving organizations to connect youth to conserved land. We work with Walking
Mountains Science Center, The Cycle Effect, Bright Future Foundation Buddy Mentors, and SOS Outreach and
are looking to build additional relationships. EVLT staff meets with youth in the field on conservation easements
and leads an engaging activity, focusing on the importance of preserving our natural environment. With town
support, this program could be expanded to include more town organizations and properties. These programs
promote the town’s environmental sustainability and Comprehensive Open Lands Plan goals, serving more
members of the Vail community than could be provided by the town alone. Each program can serve up to 20 Vail
residents and guests. With support of the town, EVLT can continue to partner with the town and leverage
conserved properties to provide CLC and FC programming annually, connecting residents of Vail to their local
conserved public land and recognize the town’s efforts to preserve the natural environment of the town. LAND
PROTECTION Programming: EVLT’s land protection programming directly serves the Town of Vail by diligently
and collaboratively seeking out and facilitating land conservation projects and holding conservation easements,
where appropriate, on such properties. Without the land trust, the town would not otherwise own several parcels
that promote the town’s mission to protect the natural environment and an abundance of recreational, cultural
and educational opportunities. In addition, EVLT works with private property owners within the town to conserve
important parcels of open space such as a privately-owned conserved parcel in Potato Patch. These properties
provide recreational access and protect scenic open space and important wildlife habitat and wildlife corridors.
The Town of Vail’s support will allow EVLT to maintain these program services and extend these benefits to
more land in and around the town. For example, EVLT could continue to support town efforts to conserve
additional open space priorities identified in the town’s Comprehensive Open Lands Plan. STEWARDSHIP
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 7 7/16/2019, 4:54 PM
September 3, 2019 - Page 213 of 412
Programming: EVLT must dedicate significant staff time to fulfilling its annual obligation to monitor all conserved
properties, ensuring the recreational access, scenic open space, and important wildlife habitat and wildlife
corridors are protected in perpetuity. Specifically, EVLT visits all conserved lands annually to inspect the
condition of its plants/weeds, trails, riparian and wildlife habitat and much more. Extensive data is recorded and
archived at each visit. Further, the visit helps us maintain strong relationships with landowners who are land
conservation’s best advocates. EVLT stewardship programming staff provide a consistent resource to help the
town with any issues discovered. EVLT consults with town staff and the council regarding open space
conservation and stewardship issues upon request, providing support that the town would not otherwise have.
With support from the town, EVLT’s stewardship programming will remain a robust resource for the Town of Vail,
which will have a positive effect on land conservation and wildlife habitat for the entire community and its
visitors.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will
take place and why. : This is an application for funding of program services that have benefited the Town of Vail
and that take place on a county-wide basis as organizational capacity permits. EVLT is requesting funding from
the Town of Vail for the program services described herein that directly serve the Town of Vail. EVLT has
conservation easements on 36 properties throughout the county, we are required to monitor each property
annually. We receive support from other municipalities and funders as noted herein to provide these program
services.
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? :
EVLT’s program services described herein protect the town’s future health by promoting sustainable growth
while supporting its vibrant, diverse economy and community. EVLT’s programs preserve the town’s natural
environment, which in turn drive the Town of Vail’s recreation-based economy, making the Town of Vail the
premier international mountain resort community. All citizens and guests experience of this exceptional place is
enhanced because of EVLT’s direct and ongoing contributions that have resulted in, and will protect, an
abundance of recreational, cultural and educational opportunities.
Brand Fit: How will your event or program support the Vail brand identity? : The Town of Vail’s world-class
natural resources, scenic vistas, open spaces, and recreational opportunities are the foundation of the town’s
economy and brand identity. EVLT’s program services protect these values and are directly in line with Vail’s
brand. EVLT is the only nonprofit dedicated primarily to preserving the region’s natural environment. Our
program services ensure the long-term viability of the Town of Vail brand.
Community Enrichment: How will your event/program attract target markets of both visitors and
community members? : EVLT utilizes print and social media to highlight our programs and services and the
preservation of the natural environment in the Town of Vail in our outreach to visitors and community members.
Additionally, we utilize targeted mailing and emails to invite visitors and community members to participate in our
programs. Community Land Connection Series events attract repeat participants, visitors and community
members. For Future Conservationist programs, we partner with other youth-focused organizations that attract
target markets of both visitors and community members. EVLT works in collaboration with Town of Vail staff to
promote all of its program services.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new
programming, entertainers, adding additional days and activities.) : EVLT would continue to support town
efforts to protect existing open space and to conserve additional open space priorities identified in the town’s
Comprehensive Open Lands Plan. EVLT would continue to pursue the preservation of other properties in and
around the town that protect important wildlife habitat like Battle Mountain and the East Vail property (or a
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
4 of 7 7/16/2019, 4:54 PM
September 3, 2019 - Page 214 of 412
portion thereof). EVLT staff develops curriculum for Community Land Connection Series events and Future
Conservationists programs. We utilize best practices to update our curriculum based on the interests of
participants. We partner with diverse organizations to deliver fresh content. We will coordinate with the Town of
Vail about delivering information to highlight the town’s efforts
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? :
EVLT’s land protection efforts create an atmosphere of vitality through new open space which is reason for
community celebration. Community Land Connection Series events promote an atmosphere of vitality, fun and
celebration by incorporating interesting partnerships and information about local flora and fauna. Future
Conservationists programs promote an atmosphere of vitality, fun and celebration by fostering creative play
outside in nature for children.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and
internationally? : EVLT programming enhances Leadership Skills locally by engaging local leaders in the Town
of Vail in the conservation of local open spaces. EVLT is a national leader in the Land Trust community, as one
of the first Land Trusts to be accredited by the national Land Trust Alliance. This program enhances the Town of
Vail’s international leadership by helping it achieve world-class natural resource stewardship initiatives.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting
community benefit of the event or program? : EVLT programs build lasting community involvement
opportunities and benefit by ensuring that East Vail Waterfall, Buffehr Creek, Ptarmigan, Meadow Creek and
Potato Patch parcels will be conserved forever for the benefit of this and future generations of Vail residents and
guests. From community hikes to volunteer restoration projects, these properties and additional conserved
properties will continue to provide opportunities in perpetuity. EVLT Outreach programs build community and
appreciation for open space in the Town of Vail. These programs connect people to each other and to their local
conserved lands. The lasting community involvement opportunity and benefit is that participants will be
connected to their local open spaces and therefore more likely to protect them.
How will the event or program leverage media and attract donor and sponsorship support? : EVLT has a
robust social media, outreach, and local media program targeted at engaging locals and guests with our local
protected open spaces, which has repeatedly demonstrated success in galvanizing donors and corporate
sponsors. EVLT’s events are enthusiastically supported by all sizes of local, statewide, and national businesses.
EVLT’s land protection, stewardship, and outreach programs are well documented and marketed through social
media, newsletters, the Vail Daily, and a variety of other mediums. With the town’s support, these resources can
be maintained and enhanced, showcasing the town’s efforts to deliver upon the town’s mission.
Please upload course syllabus, class descriptions or program details. : Protecting Land FOREVER Lesson
Plan.pdf
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : Yes
Describe how you will use the funds requested? : EVLT requests $7,500 to support our program services to
the community. a. $1,000 will be used in marketing our program services, showcasing the Town of Vail b. $3,500
will be used for the preparation and execution of outreach programming that promote the sustainability goals
and mission of the town and that may include CLC and FC programming and volunteer projects. c. $3,000 will
be used pursue conservation projects collaboratively with the town and maintain a robust stewardship program
that protect the Town of Vail’s brand. New conservation projects could include projects like the permanent
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
5 of 7 7/16/2019, 4:54 PM
September 3, 2019 - Page 215 of 412
protection of Battle Mountain, the East Vail property (or a portion thereof) or, those contained in the
Comprehensive Open Lands Plan.
Please upload event/program/organization budget. : EVLT Program Services Budget 2020.xlsx
Who currently funds the event/program? : EVLT makes the same request of the Town of Gypsum and has
received $7,500 per year in recent years. Gypsum has 2 conservation easements within the town boundaries.
Similarly, EVLT has recently received $5,000 per year from the Town of Eagle, which has 5 conservation
easements within the town boundaries. The remainder of EVLT’s program services are funded as noted below.
Who currently funds your organization? : EVLT funding is provided by individual donors as well as by
corporate and foundation grants and donations.
What percentage % of the total event budget is being requested to fund? : 2
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : With rising costs and increased demands for our program services throughout our service area,
EVLT needs the Town’s support to provide these program services to the town. With the support of a Town of
Vail Community Grant, EVLT will be able to continue and potentially expand our program services to and support
of the Town of Vail in the future. Without such support, the program services described herein will decline. At a
minimum, EVLT will continue to fulfill its legal obligation to monitor EVLT’s conserved properties within the Town
of Vail.
Should the Council decide not to support this event/program at all, will it still occur? : No
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : No
Audience: Who is your audience? (You may choose more than one.) :
First time visitors
Returning guests
Primary and Second Homeowners
Local residents
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $25,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? :
$20,000
2. Please list your confirmed sponsors or partners. : Town of Eagle Town of Gypsum Town of Avon Walking
Mountains Science Center The Cycle Effect Bright Futures Foundation Buddy Mentors Eagle Valley Outdoor
Movement Betty Ford Alpine Gardens Colorado Parks and Wildlife Vail Resorts Epic Promise Eagle County
Great Outdoors Colorado
3. Please explain the potential for additional sponsorships or partners. : EVLT continually strives to create
new partnerships and foster new sponsorships. There are sponsorship opportunities available for specific
projects, programs, and events as well as partnership opportunities that can help enhance programming, reach
new audiences, and help create conservation impact.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
6 of 7 7/16/2019, 4:54 PM
September 3, 2019 - Page 216 of 412
Are there any other things you'd like to share with Council and staff that are not included in the
application? : No, thank you.
Organization rosters naming all officers, board of directors and respective positions as relevant :
Organization Roster of Board of Directors.pdf
List any URLs where additional information can be found, including photos, videos or other content
relevant to your application. : https://evlt.maps.arcgis.com/apps/Cascade
/index.html?appid=1f3d8bd812e2477e8d5b7c28d81bf05b https://evlt.org/east-vail-waterfall-2/
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : Community Land Connection Series Hike.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : 2016 CLC Hike to East Vail Waterfall.jpg
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
Linked Users : stewardship@evlt.org
Submission Date : 2019-06-30
Created by : integrations+23268@zenginehq.com
Record ID # : 12737961
Last change : 2019-06-30T22:16:18+0000
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
7 of 7 7/16/2019, 4:54 PM
September 3, 2019 - Page 217 of 412
2019‐2020 Stewardship and Outreach Program Budget ‐ Eagle Valley Land Trust
Expenses
2020 Outreach Program ‐ Future Conservationists and Community Land Connection Series
Direct Program Management/Oversight 15,000$
Transportation to and from program areas 4,000$
Supplies and materials 9,000$
Training costs 3,000$
Marketing and Advertising 12,000$
Future Conservationists curriculum development 6,000$
CLC curriculum development 6,000$
Future Conservationists program delivery 11,000$
CLC Program Delivery 9,000$
Post project partner relations, debriefs, follow up 7,000$
Insurance 2,000$
Special Events 35,000$
Total Program Cost 119,000$
2020 Land Stewardship Program
Direct Program Management/Oversight 15,000$
Training 5,000$
Transportation to and from conservation parcels 4,000$
Supplies and materials 6,000$
Stewardship, monitoring and inspection requirements per national accreditation standards 12,000$
Data recording 9,000$
Environmental baseline documentation comparisons 5,000$
GPS work 5,000$
Photography 2,000$
Pre‐ and Post‐ montioring correspondence, report writing, follow up 8,000$
Landowner relations and consultation 7,000$
Insurance 2,000$
Total Program Cost 80,000$
2020 Land Protection Program
Direct Program Management/Oversight 50,000$
Training 2,000$
Transportation 1,000$
Supplies and materials 500$
Landowner relations and consultation 5,000$
Insurance 1,000$
Total Program Cost 59,500$
Total Program Services Budget 258,500$ 1.9%
September 3, 2019 - Page 218 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : amy.drummet@eaglevalleycca.org
What is the name of your organization? : Eagle Valley Child Care Association
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : Services
Type of Funding Requested : Cash Funding Only
Amount of 2020 Cash Contribution Requested : $55,000
What is the name of your program? : Vail Child Care Center & Miller Ranch Child Care Center
Is this a new event or program? : No
How much funding did you receive from the Town of Vail for 2019? (Please include total funding you
received from the CSE and Town Council) : $52,015
Will you also apply for 2020 funding from the CSE? : No
Name of person completing the application : Amy Drummet
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 5 7/16/2019, 6:59 PM
September 3, 2019 - Page 219 of 412
Title of person completing the application : Executive Director
Provide name of person or entity to whom the funding check will be cut. : Eagle Valley Child Care
Association
Mailing Address Street : PO BOX 1700
City : VAIL
State : US-CO
Zip Code : 81658
Telephone number : 9709262501
Email address : amy.drummet@eaglevalleycca.org
Event/program and/or organization website : eaglevalleychildcare.com
Number of years organization has been in business : 19
Organization's Mission Statement : Eagle Valley Child Care Association strives to meet the needs of the
families of Eagle County by: *Providing developmentally appropriate, discovery learning environments that meet
the needs of every child's healthy cognitive, language, motor, and social-emotional development *Provide
supportive parenting guidance to families enrolled in our centers *Provide the Eagle Valley Business community
with a way to assure quality child care for their employees through the Business Partner Program.
Organization's Tax Status : Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application. :
EVCCA IRS Determination Letter & Articles (2).pdf
Is this a new or existing event/program in Vail? : Existing
How many years has the event or program been produced in Vail? : 19
How does your request support item 1C of the Contribution Policy (See above) : The Eagle Valley Child
Care Association was developed in response to the vast need for early childhood services in the Vail Valley.
Working families cannot work in their respective organizations without child care. Therefore, child care services
are one piece of the puzzle for any community to have competitive employers with high quality employees. In a
premier mountain resort community where a strong emphasis is placed on high quality services, the quality level
of childcare services provided to local families needs to match the quality of services that are provided in our
community for our guests. The Association's commitment to education is evident in our commitment to the
Colorado Shines process and our continuous pursuit of advancing the educational program that we offer at both
sites. Both of our sites, Vail Child Care and Miller Ranch Child Care, achieved 4 diamond high quality ratings
from Colorado Shines in 2018 illustrating our commitment to high quality programming.
Please describe the location(s) of the event or program in previous years. : Eagle Valley Child Care
Association operates (2) early childhood centers in the Vail Valley corridor: 1. Vail Child Care located in Vail,
Colorado. 2. Miller Ranch Child Care located in Edwards, Colorado.
Please provide a detailed description of the event/program and its activities. : Eagle Valley Child Care
Association operates (2) centers that provide quality early childhood services for the families of Eagle County.
Our centers offer care to students ages 8 weeks-6 years. Vail Child Care provides the only licensed center infant
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 5 7/16/2019, 6:59 PM
September 3, 2019 - Page 220 of 412
care within the town of Vail.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will
take place and why. : Eagle Valley Child Care Association operates two early childhood facilities-Vail (Vail Child
Care) and Edwards (Miller Ranch Child Care).
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? :
Eagle Valley Child Care Association is positioned to support the Town of Vail's mission to provide citizens with
exceptional services and educational opportunities. Vail prides itself in providing the infrastructure to both
residents of Vail and families that are employed within the town of Vail. Early childhood services are a necessary
infrastructure component to attract families to the area. Eagle Valley Child Care Association sites are rated by
Colorado Shines as 4 diamond sites demonstrating our commitment to quality. Vail Child Care Center provides
the only infant center care in the town of Vail ensuring that Vail is offering a range of early childhood services for
local families.
Brand Fit: How will your event or program support the Vail brand identity? : Vail is committed to being a
premier resort community. The high quality early childhood services provided by Eagle Valley Child Care
Association illustrate the premier offerings that Vail has to offer its citizens.
Community Enrichment: How will your event/program attract target markets of both visitors and
community members? : Our child care programs serve working Vail families. Our services enable local
families and businesses to have access to local high quality child care that enables a balanced community
composition with families living and/or working in Vail.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new
programming, entertainers, adding additional days and activities.) : Eagle Valley Child Care is continually
seeking to improve programming and is committed to high quality education for Vail's young residents. This is
shown through our certification as a DIAMOND (level 4) certification with Colorado Shines. Our Colorado Shines
renewal will occur in late 2020.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? :
Isn't being a child all about FUN? We commit to FUN and LEARNING for Vail's youngest population. These
young citizens are the ambassadors to our mountain lifestyle.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and
internationally? : N/A
Community Enrichment: What is the lasting community involvement opportunity and/or lasting
community benefit of the event or program? : Having infant care in Vail means that Vail's families can stay
here. Vail families expect to have infant care where they live and work. Without this, our local families will likely
have to drive 20 minutes each way down valley for infant care, or move down valley to be closer to their child's
school.
How will the event or program leverage media and attract donor and sponsorship support? : EVCCA has
a robust fundraising and grant request program to help fund our centers.
Please upload course syllabus, class descriptions or program details. : Eagle Valley Child Care Center
Fact Sheet.docx
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 5 7/16/2019, 6:59 PM
September 3, 2019 - Page 221 of 412
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : Yes
Describe how you will use the funds requested? : The funds requested will be used to support infant
programming in the town of Vail, Colorado.
Please upload event/program/organization budget. : 2019 EVCCA Budget (1).pdf
Who currently funds the event/program? : This request does not pertain to an event.
Who currently funds your organization? : Parent Tuition, Business Partnerships, Grant Programs, and
Fundraising
What percentage % of the total event budget is being requested to fund? : 5
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : This request does not pertain to an event.
Should the Council decide not to support this event/program at all, will it still occur? : Yes
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : No
Audience: Who is your audience? (You may choose more than one.) :
Primary and Second Homeowners
Local residents
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $125,000
2. Please list your confirmed sponsors or partners. : Eagle Valley Child Care Association has partnerships
with the Town of Vail and Vail Health. The amount in #1 is the actual cost of the Vail Health partnership. In
addition, we partner with Eagle County and Kroger who provide in kind donations with our facilities at a
$1/annual rent.
3. Please explain the potential for additional sponsorships or partners. : Eagle Valley Child Care
Association partners with other local businesses in our fundraising efforts-Alpine Bank; Slifer, Smith, & Frampton
Foundation; 1st Bank; PSI Plumbing; and Colorado Fly Fishing Outfitters were all partners in our annual Santa
Workshop fundraiser.
Are there any other things you'd like to share with Council and staff that are not included in the
application? : Our intention is to continue to provide premier early childhood services within the Town of Vail.
Eagle Valley Child Care Association is committed to fundraising and grant writing efforts to support our
operations to keep our costs more affordable for local families.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
4 of 5 7/16/2019, 6:59 PM
September 3, 2019 - Page 222 of 412
Organization rosters naming all officers, board of directors and respective positions as relevant : 2019
EVCCA Executive Board.pdf
If you received Council funding for 2018, please upload a document recapping the use of prior year
Council funds : TOV Funding Recap.docx
List any URLs where additional information can be found, including photos, videos or other content
relevant to your application. : To learn more about Eagle Valley Child Care Association, please visit
eaglevalleychildcare.com.
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
Linked Users : amy.drummet@eaglevalleycca.org
Submission Date : 2019-06-26
Created by : integrations+23268@zenginehq.com
Record ID # : 12672241
Last change : 2019-06-26T22:04:27+0000
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
5 of 5 7/16/2019, 6:59 PM
September 3, 2019 - Page 223 of 412
September 3, 2019 - Page 224 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : mswonger@childrensgarden-vail.com
What is the name of your organization? : Children's Garden of Learning
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : In-kind only
Type of Funding Requested : In- Kind Services and Facilities Only
2020 In-Kind Contribution Requested : $22,993 Snow Removal and Window Safety Film
Name of person completing the application : Maggie Swonger
Title of person completing the application : Director
Provide name of person or entity to whom the funding check will be cut. : Children's Garden of Learning
Mailing Address Street : 129 N. Frontage Road
City : Vail
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 4 7/16/2019, 5:29 PM
September 3, 2019 - Page 225 of 412
State : US-CO
Zip Code : 81657
Telephone number : 970-476-1420
Email address : mswonger@childrensgarden-vail.com
Event/program and/or organization website : www.childrensgarden-vail.com
Number of years organization has been in business : 16
Organization's Mission Statement : Inspired by the Reggio Emilia philosophy, Children’s Garden of Learning
partners with children, families, and the Vail Valley community to provide an inquiry-based education for young
learners. Teachers and children co-construct their learning experience through observation, intentional planning,
creative environments, and active exploration of materials. Our goal is for each student to emerge as socially
capable, creative citizens who love learning.
Organization's Tax Status : Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application. : 501c3
ToV.pdf
How does your request support item 1C of the Contribution Policy (See above) : Children’s Garden of
Learning (CGL) is located in the heart of Vail and provides exceptional early learning services to 87 children.
The school serves children ages 18 months to 6 years in a year-round program that runs 7:30am-5: 30 pm. We
currently hold a 4 Star Rating from Colorado Shines, demonstrating our commitment to providing high-quality
early care and learning experience for our youngest citizens. Children’s Garden of Learning prides itself on
providing children with a true Vail preschool experience. The children of CGL can often be seen hiking the North
Trail, in the village at the children’s fountains, or visiting our local fire departments and police departments. Our
students will grow up to be the future workforce in the community and the protectors of our local environment.
Currently, 76% of the families who attend CGL have parents who work in Vail, 25% of our families reside in the
Town of Vail, 98% of our families live in Eagle County, and 100% work in Eagle County. Children’s Garden of
Learning has also diversified the population it serves over the last threes through a Financial Aid program
funded by Temple Hoyne Buell, Vail Valley Cares, and Children’s Garden of Learning. Currently, we have 11
families and 13 children receiving financial aid to attend our program. This specific request for funding will
impact the Vail communities future health and success by ensuring that the Vail employees, families, and
children continue to have access to safe and enriching programs. Our request for $17,993 for 3M window safety
film will help protect our children from unwanted intruders and keep our facilities safe. The request for the
continued support of driveway snow removal valued at $5,000 will ensure the safety of parents and families at
pick up and drop off during the winter months.
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : Yes
Please upload event/program/organization budget. : CGL_Budget_FY19.20 Approved Final.xls
Who currently funds the event/program? : Parents through tuition, Temple Hoyne Buell, Eagle County, Epic
Promise, Vail Valley Cares
Who currently funds your organization? : Parents through tuition, Temple Hoyne Buell, Eagle County, Epic
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 4 7/16/2019, 5:29 PM
September 3, 2019 - Page 226 of 412
Promise, Vail Valley Cares
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : We will be unable to add the window safety film without support from an outside funder. The snow
removal is a necessity so we would need to create an alternative plan.
Should the Council decide not to support this event/program at all, will it still occur? : No
Do you intend to host the event or program in Vail beyond 2020? : No
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $0
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? : $0
2. Please list your confirmed sponsors or partners. : Currently, the school safety project does not have any
confirmed funders.
3. Please explain the potential for additional sponsorships or partners. : This project would solely be
funded by the Town of Vail. However, we are writing a grant to Eagle County government to support security
system that would work in partnership with the security film to ensure the overall safety of the children who
attend Children's Garden of Learning.
Are there any other things you'd like to share with Council and staff that are not included in the
application? : We would just like to thank the Town of Vail for their continued support and partnership, this
program would not exist without your support. Per the request, we are also flexible if the council would only like
to fund window coverings on the lower level of the building. The estimate is broken down by room so we can
choose the areas to be completed.
Organization rosters naming all officers, board of directors and respective positions as relevant : CGL
Board 2019.docx
List any URLs where additional information can be found, including photos, videos or other content
relevant to your application. : https://www.3m.com/3M/en_US/building-window-solutions-us/resources
/window-film-for-schools/
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : 3M Safety and Security Films_School Letter.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : 3M Estimate.pdf
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 4 7/16/2019, 5:29 PM
September 3, 2019 - Page 227 of 412
Linked Users : mswonger@childrensgarden-vail.com
Submission Date : 2019-06-27
Created by : integrations+23268@zenginehq.com
Record ID # : 12730977
Last change : 2019-06-27T21:52:00+0000
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
4 of 4 7/16/2019, 5:29 PM
September 3, 2019 - Page 228 of 412
Children's Garden of Learning2019/20 Annual BudgetRevenue 2019/20 NotesDonations/Grants 7,300 Fundraising 33,890 Derby Party, Art Show, Colorado Gives, Volunteer Hours, Monthly PledgeTuition 698,507 Price: Toddlers $62, Preschool $57. Other 39,100 Holiday camp/extended hours/enrollment feesSubtotal 778,797 Labor and Benefits 2019/20 NotesDirector's Salaries 108,350 5% increaseTeachers 452,958 7 % increaseBonus 7,900 Holiday Bonus/Grant Bonus/Wellness Stipend (6K)Other 86,502 SS/Medicare/Retirement/health insurance/workmans comp/subsSubtotal 655,710 Operating Expense 2019/20 NotesFundraising 6,000 Art show/Derby Party Accounting 27,600 Accounting Contract and Audit ($5000) Repairs and Maintenance 16,200 General Building Upkeep (plumbing, electrical, snow removal, sand, woodchips, furniture replacements)Utilities 18,140 Water, gas, trash, electric and phoneOther 44,248 All other expenses ‐ including Liability Insurance, Janitorial, enrichment activities, School Supplies, rent ect.Subtotal 112,188 Operating Income10,899 767,898 September 3, 2019 - Page 229 of 412
September 3, 2019 - Page 230 of 412
September 3, 2019 - Page 231 of 412
September 3, 2019 - Page 232 of 412
Unfortunately, for all of us, school safety has become a critical topic of concern in our daily lives.
C1B5CE<D C38??<CICD5=C1B5259>7CDB5D3854D?AE93;<I5CD12<9C85ɢ53D9F5C165DI=51CEB5CD81D
31>9>3B51C5@B?D53D9?>1>49=@B?F5D85C165DI?6C38??<389<4B5>1>454E31D9?>1<CD1ɢ
As many of you are already aware, the glass on windows and doors of a school building can be a
very vulnerable entry point into a school. And most schools do not have laminated glass to prevent
shattering, resulting in potentially easy access through the glassless frame. Currently, hundreds of
C38??<49CDB93DC1>454E31D9?>CICD5=C81F53?>D13D54ǩ 1>4?EBG9>4?Gɥ<=9>CD1<<5B>5DG?B;
for assistance to help protect this potential entry point. We are proud to say that 3M™ Safety and
Security Film has already been incorporated into thousands of U.S. schools year to date.
#38??<C3?>D9>E5D?38??C5D89CC165DIɥ<=C?<ED9?>2531EC5?6D856?<<?G9>7
ɟ ?B53?CD5ɢ53D9F5D81>B5@<139>71<<?6D85G9>4?GC1>44??BCG9D8<1=9>1D547<1CC
• Quick implementation and easy application over the existing glazing
While potential intruders will not be fully stopped from entering a school building, 3M Safety and
Security Film can act as a deterrent and provide precious extra response time by slowing the in-
truder down.
ǩ B53?==5>4CD856?<<?G9>7C165DI@B?4E3DCD?85<@9>3B51C5G9>4?G1>44??BC53EB9DI
• Ultra Series (S800 & S600) – for strong, tear-resistance protection
• Standard Safety Series – holds broken glass together so windows won’t shatter
ɟ=@13D B?D53D9?>DD138=5>D#ICD5=CŊ2?>4CD85ɥ<=54G9>4?GD?D856B1=5 ?ɢ5B
9>7D8589785CD<5F5<?6@B?D53D9?>G85>3?=29>54G9D8C165DIɥ<=
?B=?B59>6?B=1D9?>12?EDǩ ū#165DI1>4#53EB9DI9<=?BD?ɥ>41451<5B>51BI?E 3?>D13D1
3M Prestige Window Film Dealer today by going to 3M.com/schoolsafety
September 3, 2019 - Page 233 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : ernest@vvmta.org
What is the name of your organization? : Vail Valley Mountain Trails Alliance
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : Services
Type of Funding Requested : Cash and In-kind
Amount of 2020 Cash Contribution Requested : $7,500
2020 In-Kind Contribution Requested : One 6hr rental of Donovan Pavilion.
What is the name of your program? : Eagle County Trail Fund - Adopt A Trail & Wildlife Trail Ambassador
Programs
Is this a new event or program? : No
How much funding did you receive from the Town of Vail for 2019? (Please include total funding you
received from the CSE and Town Council) : $5,000
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 7 7/16/2019, 5:44 PM
September 3, 2019 - Page 234 of 412
Will you also apply for 2020 funding from the CSE? : No
Name of person completing the application : Ernest Saeger
Title of person completing the application : Executive Director
Provide name of person or entity to whom the funding check will be cut. : Vail Valley Mountain Trails
Alliance
Mailing Address Street : PO Box 441
City : Eagle
State : US-CO
Zip Code : 81631
Telephone number : 6077780337
Email address : ernest@vvmta.org
Event/program and/or organization website : vvmta.org
Number of years organization has been in business : 9
Organization's Mission Statement : The VVMTA’s mission is to maintain, educate, advocate for, and build
sustainable non-motorized soft surface trails while conserving the natural environment of Eagle County and our
public lands. The VVMTA is the leading advocate for soft surface trails in Eagle County, CO. The VVMTA’s vision
is the creation of a sustainable multi-use soft surface trail network connecting communities and neighborhoods
from Vail Pass to Basalt. We promote stewardship of our public lands, sustainable trail building practices and a
balance between recreation and conservation. The VVMTA maintains that trails contribute to the quality of life
and economic vitality of the community. The VVMTA manages trail advocacy programs, coordinates and trains
volunteers, educates outdoor recreational users, organizes events, and contributes its talents, guidance and
time to support local land managers in various soft surface trail initiatives.
Organization's Tax Status : Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application. :
VVMBA Certificate of Good Standing.pdf
Is this a new or existing event/program in Vail? : Existing
How many years has the event or program been produced in Vail? : 4
How does your request support item 1C of the Contribution Policy (See above) : VVMTA’s programs
directly contribute to the Town of Vail’s mission and each of the four main strategies in the Council Action Plan:
Community, Economy, Experience, and Sustainability. Our Adopot A Trail (AAT) and Wildlife Trail Ambassador
(WTA) programs include volunteers from businesses and residents of the Town of Vail, provide economic vitality
through outdoor recreation tourism, enhance the experience of trail users, and maintain, educate, and advocate
for sustainable trails and conservation.
Please describe the location(s) of the event or program in previous years. : The Adopt A Trail program
includes eleven (11) trails connected to the Town of Vail. These include East Vail trailheads (Pitkin, Gore,
Deluge, Booth, etc), North Trail, Son of Middle Creek, Lost Lake, and more. The Wildlife Trail Ambassador
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 7 7/16/2019, 5:44 PM
September 3, 2019 - Page 235 of 412
program includes volunteers stationed at seasonal closed trails including North Trail, Son of Middle Creek,
Buffehr Creek, Two Elk, and more.
Please provide a detailed description of the event/program and its activities. : Adopt A Trail: The Adopt A
Trail (AAT) program is made up of volunteers and is a way that local organizations can help maintain and
monitor local trails. AAT was originally formed in 2016 to address the lack of trail maintenance due to the
declining resources of our local Forest Service Ranger District. AAT represents a melting pot collection of the
Eagle County community. The organizations involved have backgrounds in hospitality, medicine, retail,
government, restaurants, social clubs, athletic training, families, and repair/rental shops. The program continues
to grow from 30 teams and trails in 2016, 40 in 2017, 46 in 2018, and 53 in 2019. Specifically in Vail, AAT teams
include the Town of Vail, Vail Public Safety, ERWSD, Friends of Eagles Nest Wilderness, Venture Sports, Vail
Rec District, and more. Besides volunteer on the ground trail maintenance, the program encourages trail users
to become trail stewards who will benefit the overall sustainability of our trails and natural environment for years
to come. Wildlife Trail Ambassador Program: In the Spring of 2018, the VVMTA and it’s Adopt A Trail program
launched the Wildlife Trail Ambassador program. The VVMTA recognized the need to be the leaders in
proactively approaching the education and communication surrounding seasonal trail closures to protect wildlife
and our trails. With this, the Wildlife Trail Ambassador program was launched. The Ambassadors’ duties include:
Enforce seasonal trail closures by actively being positioned at trailheads Education to trail users about the
reasons for seasonal trail closures Education to trail users about local flora and fauna Education and
communication spreading Leave No Trace Principles Actively engage local businesses and hotels to help
spread the word to our Valley’s visitors The Wildlife Trail Ambassador program began to focus on spring
seasonal wildlife closures to protect the mule deer and elk calving seasons. Upon the great success in the
Spring, the program expanded to cover our winter seasonal closures to ensure elk and deer were not disturbed
in their important winter habitat.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will
take place and why. : Yes, the AAT and WTA programs include trails on Forest Service and BLM land
throughout all of Eagle County and trails in other municipalities including Minturn, Avon, EagleVail, Edwards, and
Eagle.
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? :
Community: Recruit, train, and educate volunteers of both residents and business within the Vail community.
Economy: Promote Vail’s world class trails to attract visitors and locals to Vail where they will inevitably shop,
eat, drink, and/or stay. Experience: Maintain trails and support our wildlife population to create a world class trail
use experience through outdoor recreation Sustainability: Create hundreds of trail and outdoor recreation
focused stewards to actively conserve our natural environment.
Brand Fit: How will your event or program support the Vail brand identity? : Vail’s mission is to be the
premiere international resort community. Vail’s brand is based off this mission by providing the highest quality
sustainable service and experiences that anyone find around the world. Our AAT and WTA programs support
the brand through increasing trail user experiences, supporting wildlife population, and balancing recreation and
conservation efforts.
Community Enrichment: How will your event/program attract target markets of both visitors and
community members? : Community members are our volunteers and volunteers are our backbone. They are
the boots on the ground executing trail maintenance and trail educational programs. These efforts are a direct
benefit to the visitors who come to Vail to enjoy trails and the natural environment.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 7 7/16/2019, 5:44 PM
September 3, 2019 - Page 236 of 412
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new
programming, entertainers, adding additional days and activities.) : Both the AAT and WTA programs
continue to grow year over year. With the growth of visitors, population, and additional trails it is ever more
important to manage trails and wildlife in Vail. Due to this there will continue to be new and rewarding volunteer
opportunities for both of these programs.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? :
AAT trail maintenance days do not only provide rewarding tangible results through trail maintenance. Trail work
days are social events with friends, colleagues, and families. Teams are encouraged to build and strengthen
relationships through this program. Additionally, we provide annual free social events for all teams to attend and
celebrate the program’s accomplishments.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and
internationally? : Both the AAT and WTA programs enhance leadership skills through education. Education
about seasonal closures, leave no trace principles, sustainable trail maintenance techniques, and trail etiquette
are taught to each volunteer in these programs. The 800+ volunteers in these programs become stewards of
trails and our environment, passing on their knowledge to their children, friends, acquaintances, and colleagues.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting
community benefit of the event or program? : A sustainable, well maintained trail experience for locals and
visitors to enjoy for many years in the future. Additionally, the WTA keeps trail users off of seasonal closed trails
to ensure wildlife can thrive and survive during the critical winter, migration, and calving seasons.
How will the event or program leverage media and attract donor and sponsorship support? : Both
programs regularly are promoted on local radio stations, TV8, Vail Daily, and local magazines. This media
coverage of our boots on the ground efforts attracts additional support.
Please upload course syllabus, class descriptions or program details. : 2018 AAT Recap.pdf
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : No
Describe how you will use the funds requested? : Funds requested will provide on the ground support
through tools, training, and marketing/promotional materials to communicate volunteer opportunities and
educate the public about seasonal closures, leave no trace principles, and trail etiquette.
Please upload event/program/organization budget. : VVMTA Budget 2019.pdf
Who currently funds the event/program? : National Forest Foundation grant, local municipalities, and private
donors
Who currently funds your organization? : Local municipalities, private donors, memberships, and events
What percentage % of the total event budget is being requested to fund? : 15
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : It will not change.
Should the Council decide not to support this event/program at all, will it still occur? : Yes
Do you intend to host the event or program in Vail beyond 2020? : Yes
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
4 of 7 7/16/2019, 5:44 PM
September 3, 2019 - Page 237 of 412
Do you anticipate requesting funding from the CSE for 2020? : No
Audience: Who is your audience? (You may choose more than one.) :
First time visitors
Returning guests
Primary and Second Homeowners
Local residents
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $42,500
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? :
$1,250
2. Please list your confirmed sponsors or partners. : National Forest Foundation Town of Avon Eagle County
Town of Minturn Vail Rec District Berry Creek Metro District Singletree Property Owners Association Forest
Service Eagle-Holy Cross Ranger District Slifer Smith Frampton Foundation National Wilderness Stewardship
Alliance Town of Eagle Bureau of Land Management Mountain Recreation Alpine Bank Moontime Cyclery
Private donors
3. Please explain the potential for additional sponsorships or partners. : We are always looking for
additional partners through private donations, our business partnership program, and our 1% for Trails program.
We believe the more impactful projects we can execute on the ground, the more the potential for partnerships to
increase.
Are there any other things you'd like to share with Council and staff that are not included in the
application? : Almost $20,000 in volunteer dollar hours were executed on trails in/connected to the Town of Vail
in 2018. In addition, the VVMTA secured a $53,000 grant to reroute the eroded and unsustainable section of the
North Trail. Total dollars contributed to trails in the Town of Vail 2018 = $73,000 See below stats: Adopt A Trail -
Town of Vail Specific Data - 2018 11 trails in/connected to the Town of Vail 225 volunteers (not unique) 726
hours x $25.43 = $18,462.18 in volunteer dollars performed. 61 miles 50.5 corridor cleared 51 trees removed
239 drainage structures cleared/created 376 feet of trail restoration 78 lbs of trash removed 43 social trails
closed Total AAT Program Stats 46 trails 745 volunteers 2,591 hours = $63,971 181 miles of trail covered in
Eagle County Trail Ambassador - Town of Vail Specific Data - 2018 14 volunteers 36 hours x $25.43 = $915.48
in volunteer dollars performed. 156 people season at closed trailheads 7 seen on seasonal closed trails North
Trail (Davos section) Re-Route VVMTA received a grant for $53,000 in partnership with Forest Service and
National Forest Foundation to close 0.6 of eroded, unsustainable trail and create 1.3 miles of new sustainable
trail. Hired professional trail builder Tony Boone to start the project June 24th and finish in early August. 0.6
miles of rehab/decommission of current trail 1.3 miles of new trail
Organization rosters naming all officers, board of directors and respective positions as relevant :
VVMTA Officers, Directors, and Staff.pdf
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
5 of 7 7/16/2019, 5:44 PM
September 3, 2019 - Page 238 of 412
If you received Council funding for 2018, please upload a document recapping the use of prior year
Council funds : 2018 AAT Recap.pdf
List any URLs where additional information can be found, including photos, videos or other content
relevant to your application. : https://www.vvmta.org/ https://www.vvmta.org/wp-content/uploads/2019/06
/2018-AAT-Summer-Review.pdf https://www.vvmta.org/wp-content/uploads/2019/03/2018-Ambassador-
Review.pdf https://drive.google.com/a/vvmta.org/file/d/12W-MXjUo5xyGJiFZfjI0ErUXzPHjXXdJ
/view?usp=sharing https://www.dropbox.com/sh/js3di22cmll73op/AAAnXPlyw5uzBGnU8jjgtldda?dl=0
https://www.youtube.com/watch?v=J0w96JIMU9U https://www.youtube.com/watch?time_continue=4&
v=IYm99GzLH_k https://trailrunner.com/trail-news/how-one-county-in-colorado-is-elevating-the-standard-for-
trail-love/ https://www.vaildaily.com/news/adopt-a-trail-ambassador-program-seeks-volunteers-to-build-public-
awareness-about-wildlife/ https://www.vaildaily.com/news/vail-valley-trail-stewardship-group-starts-season-with-
new-name-executive-director/ https://www.vaildaily.com/entertainment/adopt-a-trail-program-expands-adds-
ambassadors-education-programs/ https://www.vaildaily.com/entertainment/trail-ambassador-program-a-new-
effort-designed-to-enforce-closures-now-recruiting-volunteers/ https://www.facebook.com/ecadoptatrail/
https://www.facebook.com/ecadoptatrail/videos/305417680056187/ https://www.highfivemedia.org/show/wildlife-
closures?fbclid=IwAR1737Lmt1SR3xAIwJWHJm8T3qovrKf50zW8pCERfcZke15JrApNMGkSQrM
https://www.instagram.com/ecadoptatrail/ Images/Photos https://drive.google.com/drive/folders
/1sf7c4b_9tYMR9wsex6GsxLuMzfW4bYdS?usp=sharing
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : 2018 Wildlife Trail Ambassador Recap.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : 2018-Trails-by-the-Numbers.jpg
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
Linked Users : ernest@vvmta.org
Submission Date : 2019-06-28
Created by : integrations+23268@zenginehq.com
Record ID # : 12728973
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
6 of 7 7/16/2019, 5:44 PM
September 3, 2019 - Page 239 of 412
Last change : 2019-06-28T21:18:58+0000
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
7 of 7 7/16/2019, 5:44 PM
September 3, 2019 - Page 240 of 412
*HQHUDO2SHUDWLQJ $GRSW$7UDLO7UDLO$PEDVVDGRU
%XGJHW %XGJHW
,QFRPH
'LUHFW3XEOLF6XSSRUW
&RUSRUDWH&RQWULEXWLRQV
,QGLYLG%XVLQHVV&RQWULEXWLRQV
'LUHFW3XEOLF6XSSRUW2WKHU
7RWDO'LUHFW3XEOLF6XSSRUW
2WKHU7\SHVRI,QFRPH
*UDQWV
0LVFHOODQHRXV5HYHQXH
7RWDO2WKHU7\SHVRI,QFRPH
3URJUDP,QFRPH
0HPEHUVKLS'XHV
IRU7UDLOV
7RWDO3URJUDP,QFRPH
7RWDO,QFRPH
([SHQVH
%DQN)HHV
%DQN)HHV
7RWDO%DQN)HHV
&RQWUDFW6HUYLFHV
2XWVLGH&RQWUDFW6HUYLFHV
&RQWUDFW6HUYLFHV2WKHU
7RWDO&RQWUDFW6HUYLFHV
)DFLOLWLHVDQG(TXLSPHQW
(TXLSPHQW5HQWDODQG0DLQWHQDQFH
7RWDO)DFLOLWLHVDQG(TXLSPHQW
2SHUDWLRQV
%RRNV6XEVFULSWLRQV5HIHUHQFH
3ULQWLQJDQG&RS\LQJ
6XSSOLHV
7RROV
7RWDO2SHUDWLRQV
2WKHU7\SHRI([SHQVHV
,QVXUDQFH/LDELOLW\'DQG2
7RWDO2WKHU7\SHRI([SHQVHV
7UDYHODQG0HHWLQJV
&RQIHUHQFH&RQYHQWLRQ0HHWLQJ
7UDYHODQG0HHWLQJV2WKHU
7RWDO7UDYHODQG0HHWLQJV
:HEVLWH
:HEVLWH)HHV
7RWDO:HEVLWH
7RWDO([SHQVH
*URVV5HYHQXH
1HW,QFRPH
September 3, 2019 - Page 241 of 412
The Adopt a Trail (AAT) program continues to grow and expand in its third year since it’s
beginning in 2016. When VVMBA first approached the USFS about supporting Eagle County
trails, I don’t think they anticipated the amount of success this program would achieve in such a
short amount of time. When the program first started, there were 30 teams invited to adopt our
local trails. In 2017 another 10 teams were invited to join. This year, 7 more teams jumped on
board bringing the total teams and trails involved to 47.
Adopt a Trail represents a melting pot collection of the Eagle County community. The
organizations involved have backgrounds in hospitality, medicine, retail, government,
restaurants, social clubs, athletic training and repair/rental shops. There also are smaller family
groups that were formed for the purpose of supporting AAT such as the Wyse Family and
Michael Dunahay and Associates. The new groups that joined this year include BG
Buildingworks, BluSky Restoration, Colorado Backcountry Trail Riders Association, GØAT
Training, Howard Head Sports Medicine, Rocky Mountain Sport Riders and Vail Mountain
Coffee & Tea.
Vail Valley Mountain Bike Association (VVMBA)
celebrated the arrival of these new teams at their
summer kick off celebration at Vail Brewing Company
on May 1st. People had the opportunity to raise a
beer to the exciting new projects planned for that
summer including the Everkrisp trail in EagleVail.
They also raised money for a mini excavator and
celebrated AAT’s recognition from the USFS for the
2017 Cheif’s Award. (The United State Forest
Service’s most prestigious annual award!)
September 3, 2019 - Page 242 of 412
Soon After the kick off event, all teams were invited to
attend an orientation at the USFS Eagle-Holy Cross Ranger
Station in mid-May. Returning teams were briefed on new
changes to documenting their work completed, including a
new digital logging system. New teams were given a class on
the basics of trail maintenance and introduced to the AAT
program expectations. The first priority in the spring is to cut
the corridor back so the new overgrown bushes and trees
don’t interfere with hikers, bikers or horseback riders using the
trail. The next focus is making sure the trail efficiently allows
for water and debris to move off the tread surface. This is
made possible by cleaning out the existing drainage ditches
and creating new ones whenever necessary. In exchange for
adopting a trail, each team receives a plaque at the trailhead
with their name on it.
Adopt a Trail Team Expectations
●Minimum of 4 people to make up a team
●3 work days throughout summer (3 hrs each)
●Responsible for clearing corridor and drains
and maintaining basic surface tread
●No experience necessary: Training and supplies provided
●Report any larger projects to program director
●Document your work in our digital system
September 3, 2019 - Page 243 of 412
This was the third season for most teams, so
they were able to go above and beyond the basic
work. Some extra projects included critical edge
reinforcement, fence construction, break bump
repair, stream crossings, barbed wire removal and
rock wall creation. Many teams even branched out
and were lending a hand to others. All teams were
also invited to assist on the new Everkrisp trail.
Earlier this summer USFS cut down the trees along
the designated path, then VVMBA created a raw
tread surface with their newly purchased mini-
excavator and then Wednesday night volunteers repaired the final surface including cutting the
backslope and clearing the outslope. For most of the AAT teams, the Everkrisp work
opportunity was their first exposure to raw trail construction and a good time was had by all.
The season concluded with a celebration at Walking Mountains Science Center in early
October. Big THANK YOU to Moe’s BBQ and Vail Brewing Co for your donations to the event!
The party was an opportunity to reward this
season’s volunteers for a job well done and
recognize the teams that were extraordinary. Top
honors this year included Walking Mountains for
the most hours volunteered, Vail Club 50 for their
corridor work, BG Buildingworks for their work on
drains, and there was a tie for the most days
worked between Howard Head Sports Medicine
and Michael Dunahay & Associates! On a less
statistical note, GØAT Training received the ‘Best
Post Party’ award for their tail gate margarita bar!
There is no doubt that Eagle County loves its
trails! The Adopt a Trail program gives our active community the opportunity to get out of the
office for a little fresh air and team building work. A few teams involved in AAT do reimburse
their employees for their time on the the trail, but most of the groups do it for the opportunity to
be stewards to our amazing trails and be a part of something that gives back to our passionate
recreational community. On behalf of the White River USFS, VVMBA, this summer’s AAT
Ranger Sean Burke, and myself (Michelle Wolffe), we would like to say thank you to each and
every one of our 704 volunteers this summer. It is so great to have the opportunity to work with
such a passionate and committed collection of people and we look forward to starting things up
again next spring! If you or anyone you know is interested in joining our program, please e-mail
me at ecadoptatrail@gmail.com. See you all in 2019!
September 3, 2019 - Page 244 of 412
2018 Final Statistics
●Miles of corridor cleared 136
●Trees removed 104
●Drains cleaned 693
●Feet of trail restored 9,798
●Pounds of trash removed 963
●Closed social trails 125
●Total volunteers on trails 745
●Total volunteer hours 2,591
September 3, 2019 - Page 245 of 412
Look back at this summer’s progress
September 3, 2019 - Page 246 of 412
September 3, 2019 - Page 247 of 412
September 3, 2019 - Page 248 of 412
September 3, 2019 - Page 249 of 412
September 3, 2019 - Page 250 of 412
September 3, 2019 - Page 251 of 412
September 3, 2019 - Page 252 of 412
September 3, 2019 - Page 253 of 412
September 3, 2019 - Page 254 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : jenniferholzworth@gmail.com
What is the name of your organization? : Friends of Mountain Rescue (FMR) in Support of Vail Mountain
Rescue Group (VMRG)
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : Services
Type of Funding Requested : Cash Funding Only
Amount of 2020 Cash Contribution Requested : $10,000
What is the name of your program? : Ice Climbing Class and Winter Technical Equipment
Is this a new event or program? : Yes
Will you also apply for 2020 funding from the CSE? : No
Name of person completing the application : Jennifer Holzworth
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 5 7/16/2019, 7:09 PM
September 3, 2019 - Page 255 of 412
Title of person completing the application : Board member
Provide name of person or entity to whom the funding check will be cut. : Friends of Mountain Rescue
Mailing Address Street : P.O. Box 1094
City : Edwards
State : US-CO
Zip Code : 81632
Telephone number : 970-470-9075
Email address : jenniferholzworth@gmail.com
Event/program and/or organization website : vailmountainrescue.org
Number of years organization has been in business : 12
Organization's Mission Statement : Friends of Mountain Rescue was established to raise and manage money
to ensure that VMRG has the resources to maintain a highly trained and equipped search and rescue function.
Vail Mountain Rescue Group exists to save lives by providing backcountry search and rescue, as well as public
education on backcountry safety. The group is responsible for all search and rescue operations in the
unincorporated areas of Eagle County.
Organization's Tax Status : Non-Profit (501C-3)
Is this a new or existing event/program in Vail? : New
How does your request support item 1C of the Contribution Policy (See above) : VMRG's search and
rescue capability meets the Town of Vail's mission of providing citizens and guests with exceptional services and
an abundance of recreational opportunities. VMRG has needed its skills in Ropework on many occasions near
Vail. This has included assisting the Fire Department with auto/truck accident victims where vehicles have fallen
over the edge of I-70 by as much as 100 feet. VMRG has also performed rescue missions at the Vail ice
climbing location.
Please provide a detailed description of the event/program and its activities. : VMRG requests funding to
provide a waterfall ice climbing clinic in Jan/Feb 2020 and updated winter rope rigging gear for those types of
rescues. The total cost is $10,000. - Waterfall Ice and Rescue Workshop (presented by Rigging for Rescue) -
$7600 This course supports VMRG’s rescue efforts on waterfall routes in the East Vail climbing area. The
Waterfall Ice Climbing and Rescue Workshop is a specialized training workshop focusing on the techniques and
subtleties of ice climbing and waterfall ice rescue practices. The course is multiple days and the content
includes: • ice screw placements and evaluation • Abalakovs (aka V-Threads) • a critical evaluation of load
limiting quickdraws (aka rip apart runners) • ice climbing technique refinement • bottom-up rescue and lead
climbing strategies • pickoffs • companion rescue including rescuing the ‘leader’ and rescuing the ‘second’ •
belay escapes and various transfer-of-tension methods • terrain evaluation • multi-pitch techniques and
transitions • patient packaging for the winter environment • the use of deflection lines to deviate around
hazardous terrain • team movement on ice One of the hallmark traits of a Rigging for Rescue program is the
flexible curriculum. Specific techniques and topics covered would be influenced by the needs of VMRG. -
Waterfall Ice and Rescue Equipment - $2400 VMRG’s winter technical and waterfall ice equipment is outdated
and ready for replacement. The team needs new ice climbing dry ropes, ice screws/protection, ice axes,
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 5 7/16/2019, 7:09 PM
September 3, 2019 - Page 256 of 412
crampons, and other assorted gear. The team has not updated their winter technical gear in the past 5 years
and it’s needed to maintain safety of equipment.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will
take place and why. : Training will take place on the water falls in East Vail. Rigging for Rescue performed a
course here a few years ago for Army Special Forces at this location and are familiar with the terrain. This is the
area where rescues will potentially take place in the future.
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? :
VMRG's search and rescue capability meets the Town of Vail's mission of providing citizens and guests with
exceptional services and an abundance of recreational opportunities. VMRG has needed its skills in Ropework
on many occasions near Vail. This has included assisting the Fire Department with auto/truck accident victims
where vehicles have fallen over the edge of I-70 by as much as 100 feet. VMRG has also performed rescue
missions at the Vail ice climbing location.
Brand Fit: How will your event or program support the Vail brand identity? : VMRG's search and rescue
capability supports the Town of Vail's brand identity in that it provides a safety net for residents and visitors. It
allows them to enjoy the bountiful recreational and cultural opportunities that are available and experience a
quality of life that provides alpine living at its best.
Community Enrichment: How will your event/program attract target markets of both visitors and
community members? : Not applicable.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new
programming, entertainers, adding additional days and activities.) : Not applicable.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? :
Not applicable.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and
internationally? : Not applicable.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting
community benefit of the event or program? : The Town of Vail enables people to experience a challenging
ice climbing feature. Some climbers have experienced accidents or difficulty in completing the climb and require
help. VMRG has responded on a number of occasions. This additional education and equipment will ensure the
team is well prepared to provide assistance in the future.
How will the event or program leverage media and attract donor and sponsorship support? : Not
applicable.
Please upload course syllabus, class descriptions or program details. : 2019 Waterfall Ice Climbing and
Rescue Workshop.docx
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : No
Describe how you will use the funds requested? : Funding will be used to fund one course in 2020 as well as
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 5 7/16/2019, 7:09 PM
September 3, 2019 - Page 257 of 412
new equipment. If awarded funding for training, VMRG will be able to make plans and commit to the training
company for 2020. Waterfall Ice and Rescue Workshop (presented by Rigging for Rescue) - $7600 Waterfall Ice
and Rescue Equipment - $2400 Total - $10,000
Please upload event/program/organization budget. : 2019 TOV Budget.xlsx
Who currently funds the event/program? : Ice climbing training is only needed every few years and not
funded last year.
Who currently funds your organization? : Funding comes from donations and in-kind assistance. Donations
come from many organizations including businesses and governments in addition to many individuals and
foundations. A detailed list is available if requested. Signi cant In-Kind donations come from Eagle County Sheri
Department, Ambulance District and High Altitude Aviation Training Center in Gypsum (HAATS). There is no
charge to those who are rescued. All costs are covered by the fundraising e orts of FMR and VMRG. It is
universally believed that such charges would in some cases discourage a victim from calling for help until it is
too late. This is consistent with the policies of the National Search and Rescue Association (NASAR), of which
VMRG is a member. Many persons rescued do make donations to support VMRG moving forward. Insigni cant
funding comes from State shing and hunting licenses or CORSAR card purchases. Those revenues are
allocated to county sheri s for extraordinary search and rescue costs, not for regular operating expenses.
What percentage % of the total event budget is being requested to fund? : 100
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : Without full funding, it may not be possible to conduct the training this year. Potentially fewer
VMRG members would be able to be trained or other programs would be forfeited.
Should the Council decide not to support this event/program at all, will it still occur? : Yes
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : No
Audience: Who is your audience? (You may choose more than one.) :
First time visitors
Returning guests
Primary and Second Homeowners
Local residents
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $0
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? : $0
2. Please list your confirmed sponsors or partners. : Not applicable.
3. Please explain the potential for additional sponsorships or partners. : We are not currently requesting
funding for this event from other sponsors or partners.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
4 of 5 7/16/2019, 7:09 PM
September 3, 2019 - Page 258 of 412
Are there any other things you'd like to share with Council and staff that are not included in the
application? : VMRG members frequently put their safety at risk while performing rescues. This training will
provide the skills needed to protect themselves while assisting ice climbers. A financial audit will be provided if
requested.
Organization rosters naming all officers, board of directors and respective positions as relevant : FMR
Board of Directors-06.30.2019.docx
If you received Council funding for 2018, please upload a document recapping the use of prior year
Council funds : 2019 Town of Vail Funding Use.docx
List any URLs where additional information can be found, including photos, videos or other content
relevant to your application. : VMRG website: https://vailmountainrescue.org Rescue videos:
https://vailmountainrescue.org/videos/ Facebook: https://www.facebook.com/VailMountainRescueGroup/
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : 2018 Mission Summary.pdf
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
Linked Users : jenniferholzworth@gmail.com
Created by : integrations+23268@zenginehq.com
Record ID # : 12648475
Last change : 2019-06-30T20:50:52+0000
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
5 of 5 7/16/2019, 7:09 PM
September 3, 2019 - Page 259 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : Krista@treetopcenter.org
What is the name of your organization? : TreeTop Child Advocacy Center
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : Services
Type of Funding Requested : In- Kind Services and Facilities Only
2020 In-Kind Contribution Requested : 5,000
What is the name of your program? : TreeTop Child Advocacy Center
Is this a new event or program? : No
Will you also apply for 2020 funding from the CSE? : No
Name of person completing the application : Krista L. Burdick
Title of person completing the application : Executive Director
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 6 7/16/2019, 2:04 PM
September 3, 2019 - Page 260 of 412
Provide name of person or entity to whom the funding check will be cut. : TreeTop Child Advocacy Center
Mailing Address Street : PO Box 869
City : Frisco
State : US-CO
Zip Code : 80424
Telephone number : 3037256168
Email address : Krista@treetopcenter.org
Event/program and/or organization website : Treetopcenter.org
Number of years organization has been in business : 1
Organization's Mission Statement : The TreeTop Child Advocacy Center's mission is to provide a safe place
that empowers children and their families to end abuse, through intervention, advocacy, and support services.
Organization's Tax Status : Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application. :
TreeTop 501 (c)(3) 2019.jpg
Is this a new or existing event/program in Vail? : Existing
How many years has the event or program been produced in Vail? : 1
How does your request support item 1C of the Contribution Policy (See above) : TreeTop Child Advocacy
Center supports Vail’s mission of supporting their community through its individually tailored child abuse
prevention program, the forensic interviewing of child trauma victims, and through community outreach and
support. The core of our program is trauma response, through collaboration with law enforcement, the district
attorney’s office, Department of Human Services, forensic interviewers, behavioral health support and specialty
trained pediatric trauma medical staff. TreeTop supports Vail's mission and vision for long term health of all
citizens by offering community support and child specific trauma response.
Please describe the location(s) of the event or program in previous years. : TreeTop is located in the
Summit County South Branch Library in Breckenridge; however, all Child Abuse Prevention Program support will
be conducted in Vail. We host child sexual abuse prevention trainings tailored for teachers, law enforcement,
mandated child abuse reporters and parents. Additionally, TreeTop will begin participating in community safety
and education events through fun interactive event booths that provide support for all families who reside in Vail.
Please provide a detailed description of the event/program and its activities. : A Child Advocacy Center
(CAC) is community based, child focused, facility run program in which representatives from multiple disciplines
work together to investigate, treat, manage, and prosecute child sexual abuse cases. The unifying philosophy
among CACs is that child sexual abuse is a multifaceted community problem requiring a multidisciplinary
response that is least detrimental to the victim. TreeTop provides a safe place that empowers children and their
families to end abuse through intervention, advocacy and support services. This funding would support this
much needed community resource. The local multi-disciplinary team (MDT) consists of the Summit County
Sherriff, child protective services (CPS), the District Attorney, a mental health professional, the lead forensic
nurse examiner, as well as other local attorneys, police, advocates and community program staff. During 2018,
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 6 7/16/2019, 2:04 PM
September 3, 2019 - Page 261 of 412
TreeTop Center established its 501(c) (3) status from the IRS and officially opened its doors to the community.
TreeTop Center will continue to serve all the 5th Judicial District and surrounding counties as necessary.
TreeTop CAC is a non-profit organization that will assist human services and law enforcement officers
investigating instances where a child may have been exposed to possible criminal conduct such as sexual
abuse, or situations in which a child’s welfare and care is concerning. Typically, a child welfare caseworker,
parent, or a law enforcement officer bring a child to a CAC to interview the child at the earliest stages of an
“investigation”. TreeTop Center is a warm and welcoming, with a play room and special chalkboard walls. Family
members and sibling children have a comfortable space to watch movies, play, and receive support services
while the child is participating in the forensic interview. The interviews are conducted in a comfortable room,
while being video and audio recorded for forensic purposes. The interviewers are trained in the forensic
interviewing of children, as well as child development and childhood trauma. The Department of Human
Services and the Breckenridge Police Department continue to donate staff and staff time to complete the difficult
task of forensic interviewing each child who presents at the center. Both certified forensic interviewers work in
tandem to provide a safe place for crucial evidence collection. As TreeTop Center grows within the 5th Judicial
District, and more forensic interviews are conducted, the need for additional staff has surfaced, specifically,
forensic interviewers who are bilingual. The CAC model is to work collaboratively by having a ‘one-stop shop’
that can also house medical examinations and therapeutic services to support families. This will include
information and support to the caregivers by a trained advocate that can guide families through this difficult
process. TreeTop Center hopes to have both medical and mental health services offered at the facility, because
beyond justice, promoting trust and healing is fundamental to TreeTop. This will allow all aspects of the child
abuse investigation to happen at one comfortable place. This grant will enable TreeTop to expand its services to
include much needed Child Abuse Prevention Programs throughout the 5th Judicial District.
If any of the event/program takes place outside of the Town of Vail, please explain where the event will
take place and why. : TreeTop is housed in Breckenridge, serving families throughout the 5th Judicial District
which includes Summit, Eagle, Clear Creek and Lake Counties. All forensic interviewing is conducted in our
child focused environment; however, advocacy and family support services are provided in each family’s home
county. Behavioral health services and medical exams for families who experience trauma in Vail will receive
support from providers who reside in Vail.
Brand Fit: How will your event or program support the mission and vision of the Vail Town Council? :
Through outreach events, TreeTop supports the Vail Town Council to provide its citizens an abundance of
educational opportunities. We support the Vail community with advocacy, behavioral health and trauma specific
medical support, resourced from the Vail community, to ensure that all citizens of the Vail community continue to
make Vail the premier international mountain resort community that is!
Brand Fit: How will your event or program support the Vail brand identity? : To continue to be the premier
international mountain resort community, Vail will continually need to invest in the community of families that call
Vail home. TreeTop supports Vail in strengthening its community and providing support in the way of rapid
trauma response, and ongoing educational opportunities.
Community Enrichment: How will your event/program attract target markets of both visitors and
community members? : TreeTop will attend Town Council meetings, Parent Teacher Association meetings,
Law Enforcement trainings, and County Commissioner meetings to share program information and support the
needs of the Vail community.
Growth Potential: How will the event/program deliver fresh content? (Fresh content means new
programming, entertainers, adding additional days and activities.) : TreeTop will conduct a needs
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 6 7/16/2019, 2:04 PM
September 3, 2019 - Page 262 of 412
assessment of the Vail community to determine which of our child abuse prevention programming services best
fit the needs of the community. Vail is a vibrant community that hosts many festivals and community outreach
opportunities. TreeTop will work with community leadership to determine how we can best support the needs of
the family’s who call Vail home. TreeTop will continue to be the point of contact for cutting edge research on
child abuse prevention methods and will provide support in educating community stakeholders on newly passed
legislation involving child welfare and the prosecution of those responsible for abuse.
Growth Potential: How will the event/program promote an atmosphere of vitality, fun and celebration? :
Through community outreach events, TreeTop has a unique ability to engage families with fun hands on
activities while delivering a message of child abuse prevention. We encourage and strengthen communities
through education and empowerment.
Potential: How will the event or program enhance Leadership Skills: locally, nationally and
internationally? : TreeTop supports community leadership with assistance in policy creation and support and
that helps to protect the families that reside in Vail. We are an important part of trauma response as we bring the
unique ability to assist with a child centered response. State and national leaders use demographic information
provided by TreeTop to track child victim and perpetrator trends and outcomes which ultimately supports a
stronger evidence-based treatment model. The child advocacy center model has been adapted and used
throughout the world as the best response to reduction of long-term effects of child trauma.
Community Enrichment: What is the lasting community involvement opportunity and/or lasting
community benefit of the event or program? : Child sexual abuse is a serious and prevalent problem in the
United States and in every community TreeTop serves. Studies suggest that one in ten children will be sexually
abused before the age of 18. Child sexual abuse prevalence rates range from 10.7% to 17.4% of girls, and
3.8%-4.6% of boys (Townsend, 2013). Abuse prevention, community involvement, and rapid coordinated
support has proven to benefit all communities. TreeTop has helped many abused and traumatized children to
have a voice, have a safe place to tell their story, and begin their journey to healing.
How will the event or program leverage media and attract donor and sponsorship support? : TreeTop
Center is grateful for support from all towns within the 5th Judicial District who have access to child trauma
response and abuse prevention services. During the month of April each year, our nation celebrates child abuse
prevention month by promoting education and awareness events. TreeTop leverages media support to assist in
our April Pinwheels for Prevention awareness message. Media coverage will highlight support and resources for
families who reside in Vail.
Please upload course syllabus, class descriptions or program details. : TreeTop Child Advocacy Center
Mid Year Program Overview .png
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : Yes
Please upload event/program/organization budget. : TREETOP CAC BUDGET 2019.pdf
Who currently funds the event/program? : TreeTop is funded by organizations and towns in its jurisdiction.
Who currently funds your organization? : TreeTop is funded by: Summit County, Eagle County, Lake County,
Town of Dillon, Town of Frisco, Town of Breckenridge, Town of Silverthorne, Rotary Club of Summit County, St.
Anthony’s Charitable Fund, Summit Foundation, V.A.L.E. Grant Funds, DA Charitable Fund for the 5th JD
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
4 of 6 7/16/2019, 2:04 PM
September 3, 2019 - Page 263 of 412
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : TreeTop is need of bilingual advocacy support. This grant would help us expand our staff to
include a part-time bilingual advocate to support the families and children who receive referrals to TreeTop. If our
request is not funded, we will continue to bring child trauma trained advocates from Glenwood Springs and
Denver. Our current method of supporting bilingual families means that sometimes they do not get the
immediate response that all families in Vail deserve, regardless of their language.
Should the Council decide not to support this event/program at all, will it still occur? : Yes
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : No
Audience: Who is your audience? (You may choose more than one.) :
Primary and Second Homeowners
Local residents
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $167,000
2. Please list your confirmed sponsors or partners. : TreeTop is funded by: Summit County Eagle County
Lake County Town of Dillon Town of Frisco Town of Breckenridge Town of Silverthorne Rotary Club of Summit
County St. Anthony’s Charitable Fund Summit Foundation V.A.L.E. Grant Funds DA Charitable Fund for the 5th
JD
3. Please explain the potential for additional sponsorships or partners. : TreeTop has begun the process of
becoming accredited by the National Children’s Alliance. Accreditation will take a year to complete, once we
reach this milestone, we will qualify for federal funding opportunities. The Board of Directors is also seeking
funding from all towns in the 5th Judicial District.
Organization rosters naming all officers, board of directors and respective positions as relevant :
TreeTop Child Advocacy Center BOD 2019.pdf
List any URLs where additional information can be found, including photos, videos or other content
relevant to your application. : http://www.treetopcenter.org/ https://www.facebook.com
/TreeTopChildAdvocacyCenter/ https://youtu.be/PiPLj2rxCKU
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : TreeTop Girl Scouts 2019.jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : TreeTop Child Advocacy Center Workshop Poster FINAL.png
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
5 of 6 7/16/2019, 2:04 PM
September 3, 2019 - Page 264 of 412
REVENUE BUDGET
GOVERNMENT CONTRIBUTIONS
Summit County $20,000
Eagle County $5,000
Lake County $1,000
Park County $1,000
Town of Avon $5,000
Town of Blue River $1,000
Town of Breckenridge $20,000
Town of Dillon $1,500
Town of Frisco $7,500
Town of Silverthorne $7,500
Town of Vail $5,000
FOUNDATIONS/COMMUNITY SUPPORTS
The Summit Foundation $10,000
The Vail Valley Foundation $5,000
VALE $10,000
DA Charity Grant $5,000
Breck Grand Vacations $20,000
SASMC Hospital Foundation $2,500
Other Foundations/Community Groups/Governments $20,000
Fundraising $15,000
Private Donors $5,000
TOTAL REVENUE $167,000
TREETOP CHILD ADVOCACY CENTER 2019 BUDGET
PROJECTED
DRAFT
!1
September 3, 2019 - Page 265 of 412
EXPENSES BUDGET
Rent ($852.78 x 12)$10,233
Administrative Expenses ($250 x 12)$3,000
Phone and internet ($200 x 12)$2,400
Insurance $2,500
Training $3,000
Accounting Fees $5,000
Executive Director $65,000
Benefits $10,000
Victim Advocate/Community Relations $20,000
Counseling Contracts $25,000
SANE Nurse (20 @ $350)$7,000
TOTAL EXPENSES $153,133
CAPITAL EXPENSES BUDGET
Medical Equipment $9,000
Office Equipment $3,000
Case Tracking Software $1,000
TOTAL CAPITAL EXPENSES $13,000
!2
September 3, 2019 - Page 266 of 412
IN KIND DONATIONS
Summit County DHS- Interviewer
Breckenridge PD - Interviewer and graphic design support
Office of the District Attorney - Staff assistance
REVENUE LESS EXPENSES $867
!3
September 3, 2019 - Page 267 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : tsutter1112@gmail.com
What is the name of your organization? : Vail Mountaineer Hockey Club (previously known as Vail Junior
Hockey Association)
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : In-kind only
Type of Funding Requested : In- Kind Services and Facilities Only
2020 In-Kind Contribution Requested : As the largest single client of Dobson Ice Arena, we are requesting 11
days of ice time at Dobson in order to support our fundraising events in Vail. Nine of these days will be used for
our annual Sportsmanship Tournament that has provided an economic boost to Vail for over 40 years during an
otherwise slow period in our mountain town. The dates for 2019 are November 1, 2, 3, 8, 9, 10, 15, 16, and 17.
The remaining requested 2 days will be used in September of 2020 for our annual Avalanche Alumni Weekend
where we bring in retired NHL players for our Top Shelf Casino Night, youth hockey clinics, a meet and greet,
and an exciting game against our own Vail Yeti.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 4 7/16/2019, 2:10 PM
September 3, 2019 - Page 268 of 412
Name of person completing the application : Trista Sutter
Title of person completing the application : Fundraising Director
Provide name of person or entity to whom the funding check will be cut. : Vail Mountaineer Hockey Club
Mailing Address Street : PO Box 2591
City : Edwards
State : US-CO
Zip Code : 81632
Telephone number : 9703932121
Email address : tsutter1112@gmail.com
Event/program and/or organization website : www.vailmountaineers.com
Number of years organization has been in business : 40
Organization's Mission Statement : The Vail Mountaineer Hockey Club (VMHC) is a non-profit youth hockey
organization dedicated to teaching the sport of hockey both recreational and competitive through the principals
of fair play, respect and sportsmanship with an emphasis on fun, the development of character and the
individual potential of hockey players in a safe and healthy environment.
Organization's Tax Status : Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application. :
VMHC - Certificate of Registration.pdf
How does your request support item 1C of the Contribution Policy (See above) : As a premier international
mountain resort with a mission to "grow a vibrant, diverse economy and community and preserve our
surrounding natural environment, providing our citizens and guests with exceptional services and an abundance
of recreational, cultural and educational opportunities", the Vail Town Council is supported by the Vail
Mountaineers Hockey Club (VMHC) in many ways. First, at our core, the VMHC offers recreational opportunities
to almost 200 local families through youth hockey, while providing The Gift of Hockey scholarship programs for
those who are unable to afford the associated costs. Second, the VMHC is dedicated to educating hockey
players, parents and families about the life skills of sportsmanship, mutual respect, responsibility, teamwork and
friendship. Third, we have provided events that encourage non-locals and locals alike to visit the vibrant Town of
Vail and have done so for over 40 years. This includes our Sportsmanship Tournament; Top Shelf Casino Night;
Pucks, Pars, and Poker; and even the annual 4th of July Parade in which we have entered award winning floats
for years. VMHC players are proud to walk in the parade, hand out candy, and wave our colors to show our Vail
Mountaineer pride. Whether our members and guests visit Vail for our tournaments, league games, practices,
clinics, or fundraising events, we are vested in supporting the development of healthy youth in the beauty of the
mountains that our membership calls home and are grateful to the Town of Vail for providing opportunities for
non-profits like us to thrive.
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : No
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 4 7/16/2019, 2:10 PM
September 3, 2019 - Page 269 of 412
Please upload event/program/organization budget. : VMHCBalanceSheet.pdf
Who currently funds the event/program? : NA. We are not applying for use for one particular event/program.
Who currently funds your organization? : Members, Sponsors, Local Grants and Partnerships.
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : It will not change. The club will continue to work to provide affordable and competitive hockey
opportunities for our members.
Should the Council decide not to support this event/program at all, will it still occur? : Yes
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : Yes
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $119,774
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? :
$290,756
2. Please list your confirmed sponsors or partners. : Rink Board Sponsors for Dobson and Eagle Ice Rink:
Active Energies Agave/La Cantina A Good Sport Alliance Moving Systems Alpine Bank Alpine Engineering
Alpine Lumber Batson's Corner Edwards Excavating Elevated Dental First Bank First Chair Designs Friends
Gallegos Garfinkel’s/El Sabor General Store Hensel Phelps Highline Sports High Mountain Homes Impact
Graphics Marcin Engineering Pazzo’s Pizza PSI Plumbing R&H Mechanical Rhize Technology Smile Doctors
State Farm Insurance Steadman Philippon Two Valley Tires Vail Daily Vail International Hockey Vail Summit
Orthopaedics Vail Valley Surgery Center WERKS Auto Wyndham Properties Vail Valley Waste Yeti’s Grind
Donors/Sponsors/Partners for Avalanche Alumni Weekend: Active Energies Solar ACE Security Alan McLean
Alpine Bank Alpine Builder’s Hardware Ambition Apparel American Lawn Care Antlers Arrigoni Woods Berich
Masonry Mountain Division Beth Taylor Bob’s Place Burke Harrington Construction Colorado Car Co. Cool Kids
Colorado Comerford Insurance Dean Johnson Engel Voelkers Garfinkel’s Genesis Hospitality Corp Gourmet
Cowboy The Greenspeed Project Horizon Roofing InsulVail K.H. Webb Architects Lowen family Michael
Rawlings Photography Mountain Limousine Optimum Events Pella Primary Colors Painting Pro Ambitions Rhize
Technology Rimel Family Rocky Mountain Creations Roseanne Rehn Saint Clare of Assisi Salt Creek Home
Steadman Philippon Clinic and Research Institute Stonegate Rentals Synergy Systems Town of Vail Turtle Bus
TV8 Vail Daily Vail Financial Services Vail Summit Ortho VCB WERKS Auto Yeti’s Grind Zastrow Dentistry Local
Grants: Epic Promise Town of Avon Town of Eagle Town of Vail In Kind Sponsors: Epic Promise Coaches Team
Managers Directors Vail Daily KZYR Lift FM Friends Garfinkel's Active Energies Ambition Apparel Ameristar
Blackhawk Aria/MGM Colorado Avalanche Avon Bakery and Deli Avon Liquors Beaver Liquors Bob’s Place Bol
Bookworm Boone’s Wine & Spirits Born Hotel Chics Couture Digby Family Eagle Ranch Golf Club Ein Prosit
Fusion Salon Golden Bear A Good Sport iOrtho John-Michael Liles Joseph Family Kathy Lee (iHeart Media)
Kyle Forte Lakota Guides Lindsey Vonn Michael Rawlings Photography Michael Simons Moe’s BBQ Noni’s
Northside Optimum Events Prep-Rite Coatings & Contracting and Chris Pizzo Pro Ambitions Skincare by Jen
Solaris Jennifer Steibel Tara Lane Vail Dermatology Vail Integrative Medical Vail Racquet Resort and Club Vail
Run Condo Westin Riverfront West Vail Liquor Mart WOW Events
3. Please explain the potential for additional sponsorships or partners. : Every year, we hope to bring in
more sponsorships through value-driven opportunities whether through advertising at local rinks or at our
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 4 7/16/2019, 2:10 PM
September 3, 2019 - Page 270 of 412
events. With each year, those opportunities increase and we have hopes that our sponsorships and partnerships
will continue to grow.
Are there any other things you'd like to share with Council and staff that are not included in the
application? : As we are not applying for just one event/program, it was difficult to break down the dollar
amounts of sponsorships and/or partnerships as we don't have a "budget" per se, to run our whole club. I hope
that makes sense. If you have any questions, feel free to ask. Thanks!
Organization rosters naming all officers, board of directors and respective positions as relevant : Vail
Mountaineer Hockey Club Directors 2019.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : VMHCProfitandLoss.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : VMHC In-Kind Contributions.xlsx
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
Linked Users : tsutter1112@gmail.com
Submission Date : 2019-06-30
Created by : integrations+23268@zenginehq.com
Record ID # : 12744921
Last change : 2019-07-01T03:52:13+0000
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
4 of 4 7/16/2019, 2:10 PM
September 3, 2019 - Page 271 of 412
! "
#$
%&' ()*+',,
TOTAL
Income
30 Program Income 196,820.00
321 Clinics & Misc Programs 21,796.00
351 Tournaments 113,980.65
40 Fundraising Income 119,774.17
4500.00 Investment Income 143.77
TTotal Income $$452,514.59
Cost of Goods Sold
Clinic & Camp Direct Expenses 6,262.00
Fundraising Direct Expenses 43,763.02
Program Direct Expenses 231,531.00
Scholarship Awards 4,425.00
Tournament Direct Expenses 60,908.46
TTotal Cost of Goods Sold $$346,889.48
GROSS PROFIT $$105,625.11
Expenses
50 Program Expenses 18,481.47
60 Administrative/ General Expense 74,507.61
Uncategorized Expense 3,778.10
TTotal Expenses $$96,767.18
NET OPERATING INCOME $$8,857.93
Other Expenses
6035.10 Depreciation Expense 8,620.52
TTotal Other Expenses $$8,620.52
NET OTHER INCOME $$ -8,620.52
NET INCOME $$237.41
September 3, 2019 - Page 272 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : eseyferth@skiclubvail.org
What is the name of your organization? : Ski & Snowboard Club Vail
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : In-kind only
Type of Funding Requested : In- Kind Services and Facilities Only
2020 In-Kind Contribution Requested : Dobson Ice Arena (4 Days)
Name of person completing the application : Euginnia Seyferth
Title of person completing the application : Director of Development & Events
Provide name of person or entity to whom the funding check will be cut. : Ski & Snowboard Club Vail
Mailing Address Street : 598 Vail Valley Drive
City : Vail
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 3 7/16/2019, 5:56 PM
September 3, 2019 - Page 273 of 412
State : US-CO
Zip Code : 81657
Telephone number : 9707905133
Email address : eseyferth@skiclubvail.org
Event/program and/or organization website : www.vailskiswap.com and www.skiclubvail.org
Number of years organization has been in business : 57
Organization's Mission Statement : Inspiring character growth and excellence.
Organization's Tax Status : Non-Profit (501C-3)
How does your request support item 1C of the Contribution Policy (See above) : This event supports the
Town of Vail's mission statement by Ski & Snowboard Club Vail is one of the premier ski clubs in the world and
are constantly growing within the community and bring new residents and guest to the Vail every year. SSCV
provides recreational opportunities for youth in Vail and provides some of the best training facilities in the world
and hosts well organized events.
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : Yes
Please upload event/program/organization budget. : Swap Budget.xlsx
Who currently funds the event/program? : Sales
Who currently funds your organization? : SSCV is currently funded by our program fees and private
donations from members and friends.
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : We could have the event shorter, but that would reduce the sales and overall budget for the event.
Should the Council decide not to support this event/program at all, will it still occur? : Yes
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : Yes
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $0
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? :
$5,000
2. Please list your confirmed sponsors or partners. : Vail Daily helps support through in-kind advertising for
the event.
3. Please explain the potential for additional sponsorships or partners. : We are looking at other ways to
incorporate sponsorship for this event.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 3 7/16/2019, 5:56 PM
September 3, 2019 - Page 274 of 412
Are there any other things you'd like to share with Council and staff that are not included in the
application? : This event has been going on for 50 years and we hope to continue having it for years to come.
This is an annual fundraiser that the community enjoys and needs. Many individuals says its the kickoff to the
winter season.
Organization rosters naming all officers, board of directors and respective positions as relevant : Board
of Directors 2019.docx
List any URLs where additional information can be found, including photos, videos or other content
relevant to your application. : www.vailskiswap.com
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : 120812 SWAP AD.pdf
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
Number : 9,707,905,133
Linked Users : eseyferth@skiclubvail.org
Submission Date : 2019-06-17
Created by : integrations+23268@zenginehq.com
Record ID # : 12690353
Last change : 2019-06-17T18:15:27+0000
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 3 7/16/2019, 5:56 PM
September 3, 2019 - Page 275 of 412
2018
Actual
2019
Budget
2019
Forecast
Sales $605,277 $575,000 $562,613.88
Door $8,275 $8,000 $8,564
Public Check In $2,464 $2,500 $2,869.50
Total Revenue $616,016 $585,500 $574,047
Vendor Costs $446,691 $420,000 $411,949.09
Lost Merch $91 $100 $161.25
Advertising $10,294 $10,000 $11,545.88
Arena $4,862 $4,900 $4,950
Computer Exp $11,860 $12,000 $9,497.73
Sales Tax $46,077 $45,000 $42,836.63
Supplies $1,423 $1,200 $874.98
Volunteers $915 $1,000 $920.72
Other $926 $750 $688.66
Total Expenses $523,139 $494,950 $483,425
NET INCOME $92,877 $90,550 $90,622
September 3, 2019 - Page 276 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : scvclubinfo@gmail.com
What is the name of your organization? : Skating Club of Vail
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : In-kind only
Type of Funding Requested : Cash and In-kind
Amount of 2020 Cash Contribution Requested : $2,500
2020 In-Kind Contribution Requested : 10 days of Ice Time @ Dobson Ice Arena
Name of person completing the application : Samantha Snyder
Title of person completing the application : Secretary, Skating Club of Vail
Provide name of person or entity to whom the funding check will be cut. : Skating Club of Vail
Mailing Address Street : PO Box 416
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 4 7/16/2019, 7:06 PM
September 3, 2019 - Page 277 of 412
City : Vail
State : US-CO
Zip Code : 81658
Telephone number : 970-390-3896
Email address : scvclubinfo@gmail.com
Event/program and/or organization website : http://www.skateclubvail.com
Number of years organization has been in business : 40
Organization's Mission Statement : The Skating Club of Vail is a volunteer organization whose mission is to
create, maintain and enhance a healthy and positive environment in which our members can develop physically
and emotionally while building character and the pursuit of personal excellence through the sport of figure
skating at all ages.
Organization's Tax Status : Non-Profit (501C-3)
How does your request support item 1C of the Contribution Policy (See above) : The Vail Invitational
Competition in July and the annual Winter Ice Show in December have been part of the community for 40 years.
They continue to engage locals and draw guests, competitors, performers and their friends and family from
around the world.
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : Yes
Describe how you will use the funds requested? : The Skating Club of Vail provides goody bags to all
participants at the Vail Invitational competition. These bags have been filled with donated and purchased items
such as skate towels, granola bars, water bottles and tissues. If granted these funds, the club would apply them
towards goody bag items that are useful for the recipient and are in line with the town's environmental initiative
and policies and supportive of our entire community's desire to protect our future. An example of such items
would be reusable straws. We could also include any literature provided by the town that educates about its
sustainability and recycling programs. The town's support for this facet of our programs would be greatly
welcomed.
Please upload event/program/organization budget. : SCV P&L 2018 Winter Ice Show_VI - Summarized -
2018 VAIL INVITATIONAL.csv
Who currently funds the event/program? : Membership and entry fees, ticket revenue, community
sponsorships and some nominal community fund raising.
Who currently funds your organization? : Membership and entry fees, ticket revenue and some nominal
community fund raising.
What percentage % of the total event budget is being requested to fund? : 30
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : Without this in kind contribution to our club we would never be able to provide these competitive
and performance based opportunities for our local skaters. The show and the Vail Invitational not only benefit
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 4 7/16/2019, 7:06 PM
September 3, 2019 - Page 278 of 412
our skaters but also many guests and visiting competitors. With a lower funding allocation we would not be able
to host the competition and the ice show as the cost for skaters would make it financially unattainable. The
town's contribution helps alleviate the high cost of ice time.
Should the Council decide not to support this event/program at all, will it still occur? : No
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : Yes
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $1,500
2. Please list your confirmed sponsors or partners. : Sponsors vary from year to year. They generally come
from local businesses that offer sponsorships from $25 - $500.
3. Please explain the potential for additional sponsorships or partners. : As a club we endeavor to seek out
as many sponsors as possible however we can not guarantee any particular contributions. Often these
sponsorships come in the form of straight donation from skater's friends and family. Amounts listed above are
from the previous year's events.
Are there any other things you'd like to share with Council and staff that are not included in the
application? : We are extremely grateful for the town's continued support of the Skating Club of Vail. We are
constantly striving to grow our membership and provide opportunities for young athletes to explore the world of
figure skating. Due to the size of our club, the assistance from the town is of up most importance. We would not
be able to operate and provide the events that are integral to our skater's experiences here in the Vail Valley.
Organization rosters naming all officers, board of directors and respective positions as relevant : Roster
of Board members.pdf
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 4 7/16/2019, 7:06 PM
September 3, 2019 - Page 279 of 412
2018 VAIL INVITATIONALCATEGORY EXPENSE INCOME NET PROFIT NOTESICE FEE $5,537.00USFSA SIGN UP FEE $1,249.00IJS RENTAL $1,500.00JUDGE ‐ LODGING $8,413.00JUDGE ‐ REIMBURSEMENT $3,513.69JUDGE ‐ GIFTS $262.50 Blankets‐Qty 25 from Walmart $2.50 each Embroidery $200HOSPITALITY ‐ FOOD $2,653.10HOSPITALITY ‐ DECOR $15.00HOSPITALITY ‐ RENTAL $468.53 Rental ‐ from Alpine / grillSKATER'S GOODIE BAGS $862.00 Qty= 300 ‐ Towels‐$115 / Towel Printing‐$615 / Extras‐$132PRINTING ‐ PROGRAM BOOK $405.32 OG Printing ‐ Qty=255 / 5.5X8, 28 pages, B/W (cover ‐ colored)SUPPLIES $230.17 Radios / Printer & Ink / Other SuppliesSKATER FEES $33,514.00DONATIONS $376.77 Lentz ‐ Food DonationTOTALS: $25,109.31 $33,890.77 $8,781.46September 3, 2019 - Page 280 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : smallchampions@gmail.com
What is the name of your organization? : Small Champions, Inc.
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : In-kind only
Type of Funding Requested : In- Kind Services and Facilities Only
2020 In-Kind Contribution Requested : 60 Vail parking passes (day). Use of Lionshead Welcome Center as a
meeting place for our families on 9 off-peak Sunday's during the 2019-2020 ski season.
Name of person completing the application : John Weiss
Title of person completing the application : Executive Director
Provide name of person or entity to whom the funding check will be cut. : Small Champions, Inc.
Mailing Address Street : PO Box 4691
City : Vail
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 4 7/16/2019, 7:10 PM
September 3, 2019 - Page 281 of 412
State : US-CO
Zip Code : 81658
Telephone number : 970-390-0004
Email address : smallchampions@gmail.com
Event/program and/or organization website : www.smallchampions.org
Number of years organization has been in business : 23
Organization's Mission Statement : Small Champions is a non-profit organization committed to enhancing and
improving quality of life by providing sports and recreational opportunities for eligible youth with multiple
disabilities who are residents of Eagle County, Colorado. Individuals receive needs based instruction to support
their developmental progress. We collaborate with and educate community organizations, and generate
sustainable funding and services.
Organization's Tax Status : Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application. : 501 c
3 IRS 2014 and 1998.pdf
How does your request support item 1C of the Contribution Policy (See above) : Small Champions
provides a significant positive impact on our community by providing an opportunity for children who reside in
Eagle County that are challenged with physical, cognitive, and multiple disabilities to be part of a group from the
same community that meets often to enjoy sports and recreation, grow, learn, and have fun. It is very important
for our Small Champions to have a peer group, and for their families to forge friendships enabling them to help
each other. Our program is an enormous benefit to the families of these children (many of whom volunteer and
participate in the program). There is no other outlet in Eagle County where they are able to interact with other
families and support the physical, emotional and social development of their child. Small Champions also
recruits volunteers from the community that are available to offer assistance and their friendship while
experiencing a sport with our Small Champions. The final outcome is a sense of accomplishment and belonging
for each participant that begins with the opportunity to enjoy many of the sport and recreational activities
available in our community. No other program exists in the Eagle Valley to provide these services for these
children.
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : Yes
Please upload event/program/organization budget. : 2019 budget v2.pdf
Who currently funds the event/program? : Vail Resorts Epic Promise, Town of Vail, Town of Avon, Eagle
County, United Way of Eagle River Valley, Eagle County School District, Roubos Family Foundation, Galvin
Family Foundation, Kent and Vicki Logan, Slifer, Smith and Frampton Foundation, Vail Valley Cares, Vail Valley
Surgery Center, as well as many other individuals, businesses, and organizations.
Who currently funds your organization? : All of our funds are raised through fundraising and grant writing.
The above list is where we currently recieve our funding.
If the event/program is not funded at full request, how will the event change with a lower funding
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 4 7/16/2019, 7:10 PM
September 3, 2019 - Page 282 of 412
allocation? : The In-Kind Parking Passes are essential for our families and coaches of our disabled/special
needs kids in order for them to be present to provide support to the children on our Small Champions Ski and
Snowboard program days at Vail. Without the parking passes for the families (many are in low to poverty level
incomes) they would not be present to assist our Small Champions.
Should the Council decide not to support this event/program at all, will it still occur? : Yes
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : Yes
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $184,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? :
$46,000
2. Please list your confirmed sponsors or partners. : Vail Resorts EpicPromise, Vail/Beaver Creek
Snowsports School, Vail Recreation District, Alpine Bank, FirstBank, United Way of Eagle River Valley, Vail
Valley Cares, Vail Valley Surgery Center, Town of Vail, Town of Avon, Eagle County Schools, Slifer Smith and
Frampton Foundation, Roubos Family Foundation, Galvin Family Foundation, Kent and Vicki Logan.
3. Please explain the potential for additional sponsorships or partners. : We are actively soliciting
sponsorships/partners for all of our sports and recreation programs.
Are there any other things you'd like to share with Council and staff that are not included in the
application? : We currently provide services to over 60 Eagle County children, teens, and young adults and
their families. Small Champions is the only organization in our community that provides these year-round
activities to this group of special individuals. We greatly appreciate the support the Town of Vail has provided to
our Small Champions.
Organization rosters naming all officers, board of directors and respective positions as relevant : 2019
SC BOD:Staff List.pdf
List any URLs where additional information can be found, including photos, videos or other content
relevant to your application. : https://www.smallchampions.org/
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : SC Vail Valley Magazine Article.pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : DSC_0227.jpg
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : Jackson first off tethers 2-12-17.mov
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 4 7/16/2019, 7:10 PM
September 3, 2019 - Page 283 of 412
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
Number :
Linked Users : smallchampions@gmail.com
Submission Date : 2019-06-29
Created by : integrations+23268@zenginehq.com
Record ID # : 12645289
Last change : 2019-06-29T16:26:08+0000
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
4 of 4 7/16/2019, 7:10 PM
September 3, 2019 - Page 284 of 412
Small Champions 2019 budget
Revenues 2019 Budg 2018 Budg
Grants & Private Donations 130,000 110,000
Program Fees from Parents 2,500 2,500
Total Golf Tournament Revenue 65,000 65,000
Total Revenues 197,500 177,500
Total Golf Tournament Expense 13,000 12,000
Gross Profit 184,500 165,500
Ski Program Expense 77,000 75,000
Ice Skating 2,000 2,000
Horseback Riding 12,500 12,000
Summer Camp 6,500 5,000
Avon Swimming/Tumbling 2,500 2,200
Tennis 400 400.00
Bowling 1,500 1,200
WECMRD 2,500 2,200
Program Management Services 54,000 50,000
Total Program Expense 158,900 150,000
Bank Service Charges 80 80 -
Credit Card Processing Fees 800 650
Software 2,000 1,500
Licenses & Permits 100 100
Insurance 1,500 970
Legal, Tax 4,000 2,500
Postage & Delivery 200 200
Marketing & Promotion 1,500 1,000
Supplies 350 350
Travel & Ent 100 100
Meals 500 500
Website Maintenance 1,500 500
Rent 3,000 3,000
Miscellaneous 500 500
Total Admin Expense 16,130 11,950
Total Expense 175,030 161,950
Surplus/(Deficit)9,470 3,550
September 3, 2019 - Page 285 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : chilihorse@hotmail.com
What is the name of your organization? : Special Olympics-Vail Valley Dream Team
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : In-kind only
Type of Funding Requested : In- Kind Services and Facilities Only
2020 In-Kind Contribution Requested : 50 parking structure passes to be used by Volunteers on each Sunday
of our training starting the first January 5th of 2020 and going through the end of the ski season.
Name of person completing the application : Kathy Mikolasy
Title of person completing the application : Volunteer Coordinator and Head Coach of the Special Olympics
Ski Team
Provide name of person or entity to whom the funding check will be cut. : N/A - Only requesting in-kind
donation
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 4 7/16/2019, 7:11 PM
September 3, 2019 - Page 286 of 412
Mailing Address Street : PO Box 3724
City : Eagle
State : US-CO
Zip Code : 81631
Telephone number : 970-390-3816
Email address : chilihorse@hotmail.com
Event/program and/or organization website : N/A
Number of years organization has been in business : 50
Organization's Mission Statement : The mission of Special Olympics Colorado (SOCO) is to provide year
round sports training and athletic competition in a variety of Olympic type sports for children and adults with
developmental disabilities, eight years of age and older, giving them continuing opportunities to develop physical
fitness, demonstrate courage, experience joy, and participate in a sharing of gifts, skills and friendship with their
families, other Special Olympics Athletes and the Community.
Organization's Tax Status : Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application. : Echo
Grant Attachments (2).doc
How does your request support item 1C of the Contribution Policy (See above) : In addition to Special
Olympics Mission Statement, Special Olympics promotes community awareness and interaction with the Eagle
County Special Needs population, which we see again and again as a win-win situation for everyone involved.
We try to provide opportunities for our Athletes to be able to participate in the sports and recreational activities
that the Vail Valley has to offer. We support item 1C. 1C states that in order to be the premier international
mountain resort community, the Town of Vail is committed to growing a vibrant, diverse economy and
community. Special Olympics is part of that "diverse community:.
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : Yes
Please upload event/program/organization budget. : Echo Grant Attachments (2).doc
Who currently funds the event/program? : We receive funding from the State of Colorado Special Olympics
and also from our Regional Office in Glenwood Springs. We occasionally get private donations which we send to
Glenwood Springs so that these funds can be distributed as needed. Otherwise, our Volunteers not only
volunteer their time but will contribute funds if we need money for additional things if the funds are not available
through our Region or through the State SOCO. Vail Resorts through its Epic Promise Program, donates to us
our lift tickets and the use of the race course on Vail Mountain to practice for our Regional and State
Competitions.
Who currently funds your organization? : See explanation above.
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : If we do not receive in-kind donations of parking passes, our Volunteers would have to pay for
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 4 7/16/2019, 7:11 PM
September 3, 2019 - Page 287 of 412
parking on the Sundays of our training sessions. This would not stop us from having our ski team, however it
would financially impact our Volunteers and we would possibly lose some of our faithful and loyal Volunteers.
Should the Council decide not to support this event/program at all, will it still occur? : Yes
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : Yes
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $0
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? :
$19,060
2. Please list your confirmed sponsors or partners. : Our confirmed sponsors/partners are the Town of Vail
for parking passes(in the past) and also Vail Resorts Epic Promise Program (in the past) which donates in-kind
donations in the way of 70 lift tickets, 250 beverage tickets, 10 Gondola One Foot Passes and 20
Tubing/Coaster Tickets. The number in 1a above is for these items listed which includes both Vail Resorts Epic
Promise Program and the Town of Vail.
3. Please explain the potential for additional sponsorships or partners. : If we are awarded the parking
passes from the Town of Vail and the in-kind donations from Vail Resorts through the Epic Promise Program, we
do not need additional sponsors or partners at this time.
Are there any other things you'd like to share with Council and staff that are not included in the
application? : We appreciate the support from the Town of Vail. The Town of Vail has supported our Special
Olympics Ski Team by donating parking passes for our training days for many many years. I have been involved
with our Ski Team since 1996 and throughout that time, we have been blessed to have the Town of Vail support
us. Without this support, I am not sure we would have been able to attract the wonderful volunteers that we have
had throughout the years and continue to attract. Thank you for all you have done to make this possible for our
Special Needs Athletes who have thrived in our Community due to being able to gain confidence and have the
opportunity to enjoy what the Vail Valley has to offer all of us who live here!
Organization rosters naming all officers, board of directors and respective positions as relevant : Special
Olympic Board Members (1).doc
List any URLs where additional information can be found, including photos, videos or other content
relevant to your application. : You may visit the website www.specialolympicsco.org to view more information
regarding Special Olympics of Colorado (SOCO). We are a part of this state organization and are the Western
Region out of Glenwood Springs.
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 4 7/16/2019, 7:11 PM
September 3, 2019 - Page 288 of 412
18/19
Revenues and Other Support:In-Kind Goods and Services 3,000,000$
Individual Donors 373,345$
Corporate Donations 140,000$
Events 215,000$ Fee for service 285,000$
Grants 350,000$
Misc Income 5,000$
Total Income (Cash Only)1,368,345$ Total Income (Cash + In-Kind)4,368,345$
18/19
Expenditures:
Program Materials and Support 108,500$
Huts/Land Use Fees 2,500$
Merchandise and Uniforms 3,000$
Summer Program Food 3,000$
Program Supplies 40,000$
Vehicles and Mileage 25,000$
Insurance 27,500$
Postage & Delivery 7,500$ People 1,071,825$
Salaries and Wages 807,325$
Part-Time and Contracted 106,500$
Program Mentors 40,000$
Regional Program Managers 24,000$
Resort Program Coordinators 25,000$
Summer Program Guides 17,500$
Payroll Taxes & Worker's Comp.85,000$
Health Insurance Expenses 50,000$
IRA Expenses 15,000$
AmeriCorps Expenses -$
Professional Development 8,000$
Finance and Administration 176,000$
Accounting and Legal fees 20,000$
Advertising and Promotions 6,000$
Dues and Subscriptions 4,000$
Fundraising Expenses 6,000$
Office Supplies/Copying Printing 20,000$
Rent and Utilities 62,000$
Special Events 15,000$
Telephone and Technology 21,000$
Depreciation 7,000$
Travel/Lodging 15,000$
Total Expenditures (Cash Only)1,356,325$ Total Cash Operating Excess/(Loss)12,020$
SOS Outreach
2018 - 2019 Organization Budget
September 3, 2019 - Page 289 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : mdangelo@sosoutreach.org
What is the name of your organization? : SOS Outreach
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : In-kind only
Type of Funding Requested : In- Kind Services and Facilities Only
2020 In-Kind Contribution Requested : In-kind support for 25 parking passes
Name of person completing the application : Mia D'Angelo
Title of person completing the application : Mia D'Angelo
Provide name of person or entity to whom the funding check will be cut. : SOS Outreach
Mailing Address Street : PO Box 2020
City : Avon
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 4 7/16/2019, 1:29 PM
September 3, 2019 - Page 290 of 412
State : US-CO
Zip Code : 81620
Telephone number : 6072371891
Email address : mdangelo@sosoutreach.org
Event/program and/or organization website : www.sosoutreach.org
Number of years organization has been in business : 26
Organization's Mission Statement : As a multi-state, positive youth development organization, the mission of
SOS Outreach (SOS) is to change young lives, building character and leadership in underserved kids through
mentoring outdoors.
Organization's Tax Status : Non-Profit (501C-3)
If applicable, please attach current State Department of Revenue Certificate with this application. : SOS
501 c-3 letter.pdf
How does your request support item 1C of the Contribution Policy (See above) : SOS Outreach
respectfully requests in-kind parking passes to support program implementation on Vail Mountain. SOS seeks
25 individual day passes for SOS program dates over the 2019/2020 winter season. SOS Outreach is a youth
development organization headquartered in the Vail Valley that provides opportunities for the most
disadvantaged youth in our community to participate in on-hill outdoor adventure activities like skiing and
snowboarding. SOS offers scholarship support to youth who would otherwise be economically excluded from
these costly activities. The annual contribution of parking passes from the Town of Vail enables the organization
to effectively serve youth by eliminating transportation barriers. Prior to your support and partnership, SOS
program coordinators were required to arrive at 7AM to drop off all gear that the daily group (anywhere from 15
to 40 youth) would need for the day, before transferring the vehicles out to an outlying lot. SOS is proud to be
able to provide all gear necessary to keep our youth warm, dry and safe on the slopes of Vail Mountain, and the
in-kind support of the Town of Vail during the 2018/19 winter season allowed for greater opportunities to ensure
that youth were receiving the correct sized gear in a timely fashion. Continued access to parking through the in-
kind support of the Town of Vail will eliminate the unnecessary time spent by program staff hauling gear to-and-
from the mountain and ultimately, enhance the program quality for participating youth. SOS partners with local
school districts and youth serving agencies to recruit youth who will benefit most from the structure and
consistency of the SOS curriculum. Youth are recommended to the organization based on early indicators of
behavioral, academic and personal risk factors that suggest a decreased likelihood of high school graduation.
During the 2018/19 season, the three most common risk factors reported by SOS families include: low income
families, English as a second language and single parent families. Due to the prohibitively high costs required
for participation in the vast majority of winter sports like skiing and snowboarding that dominate the Vail culture,
many local families do not engage, despite proximity to Vail and its wide variety of world renowned outdoor
recreational activities. This exclusion further exacerbates pre-existing economic segregation in the outdoors, as
low-income children of racial minorities continually rank as the least represented demographic in our shared
outdoor spaces. In accordance with the Town of Vail’s mission statement, SOS Outreach is in a position to
bridge this gap and ensure more equitable representation of various diverse populations in the outdoors.
Through providing low-cost participation, transportation, costly equipment and lift tickets required for
participation in skiing and snowboarding at an extremely reduced rate, underserved youth are introduced to
activities their families could never consider otherwise. During the 2018/19 winter season and through the
support of the Town of Vail, SOS Outreach facilitated on-hill activities at Vail for 500+ participants. Through
providing the most marginalized youth of the Vail Valley with opportunities to be included the Vail community,
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 4 7/16/2019, 1:29 PM
September 3, 2019 - Page 291 of 412
SOS effectively reduces the likelihood of youth engaging in harmful behaviors. SOS also contributes to a more
diverse population of skiing and snowboarding participants. Long-term organizational evaluation results
demonstrate that more than 25% of participants return as lifelong skiers or snowboarders.
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : Yes
Please upload event/program/organization budget. : FY 18 SOS Adopted Budget.pdf
Who currently funds the event/program? : n/a
Who currently funds your organization? : SOS Outreach continues to diversify funding as the organization
evolves and manages continued growth. Funding is secured from foundation grants, corporate partners,
individuals, events, fee for service and in-kind contributions. SOS Outreach programs would not be possible
without the support from in-kind partner contributions including outdoor gear, lift tickets, and equipment.
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : n/a
Should the Council decide not to support this event/program at all, will it still occur? : Yes
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : Yes
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $0
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? : $25
2. Please list your confirmed sponsors or partners. : n/a
3. Please explain the potential for additional sponsorships or partners. : n/a
Organization rosters naming all officers, board of directors and respective positions as relevant :
2018-2019 Board of Directors List and Terms.pdf
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 4 7/16/2019, 1:29 PM
September 3, 2019 - Page 292 of 412
September 3, 2019 - Page 293 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : christineforesightskiguides@gmail.com
What is the name of your organization? : Foresight Ski Guides, Inc.
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : In-kind only
Type of Funding Requested : In- Kind Services and Facilities Only
2020 In-Kind Contribution Requested : An in-kind contribution of 2 blue level parking passes and 2 pink level
parking passes good for use during the 2019/20 ski season.
Name of person completing the application : Christine Holmberg
Title of person completing the application : Program Director
Provide name of person or entity to whom the funding check will be cut. : Foresight is not requesting cash
funding.
Mailing Address Street : PO Box 882
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 5 7/16/2019, 4:50 PM
September 3, 2019 - Page 294 of 412
City : Vail
State : US-CO
Zip Code : 81658-0882
Telephone number : 303-506-3859
Email address : christineforesightskiguides@gmail.com
Event/program and/or organization website : www.foresightskiguides.org
Number of years organization has been in business : 18
Organization's Mission Statement : The mission of Foresight Ski Guides is "to promote fitness, athletic skills,
personal achievement, self-confidence and self-esteem for individuals who are blind or visually impaired by
providing challenge recreation opportunities through affordable access to snow sports.
Organization's Tax Status : Non-Profit (501C-3)
How does your request support item 1C of the Contribution Policy (See above) : Foresight Ski Guides
(Foresight) is grateful for the support that the Town of Vail has provided for its transformative, guided skiing
program for blind and visually impaired individuals. With this application, Foresight respectfully requests 4
parking passes (an increase of 2 over last year) so that it can expand access to its transformative, recreational
and educational experience for individuals who are blind. Foresight’s goals, objectives, mission, and
implementation of its Blind Skier Program are well-aligned with the Town of Vail's mission. With 160 VIP skier
days forecast for the 2019-2020 ski season that this request covers, Foresight expects to generate 800
additional skier days that would not come to Vail without the Foresight program. The 800 additional skier days
include friends and family of VIPs, and guides who would not be here if not for the Foresight program. Only
Foresight’s blind skiers receive products and services donated by generous local sponsors (lift tickets,
equipment, lodging, and transportation). The remaining guests, who are friends and family of Foresight’s VIPs,
typically do not receive discounted services and spend money in the Town of Vail that otherwise would go
elsewhere. Out-of-town ski guides would not necessarily ski Vail and would not be here as frequently if they
were not guiding with Foresight. When Foresight staffs a non-local guide for more than a day on the mountain,
Foresight pays their lodging expense. Often volunteers will bring friends and family with them for multiple days
at which time they pay for the additional lodging expenses on their own. Foresight provides outreach and
volunteer/community service give-back opportunities to the Vail community in a uniquely "Vail" way—on skis and
snowboards—enhancing the sense of community that is exclusively Vail's. Foresight's guides are all volunteers.
Once trained by Foresight at no out-of-pocket cost to themselves, the guides are asked to give back ten (10)
days per ski season as a Shadow or a Guide. Foresight’s VIPs and volunteer guides lodge within Vail and, while
not engaged in skiing, enjoy many of the other amenities of the area. Lengths of stays average 3-5 days with
multiple overnight stays for the VIPs, their families and our guides. Foresight has more than 30 trained volunteer
guides and shadows and during the peak parts of our year; when the students and chaperones from the various
Front Range school districts, Colorado Springs, and the Colorado School for the Deaf and the Blind are in town,
Foresight may have 10-15 guides on the mountain at one time. Foresight makes available unique and satisfying
volunteer opportunities for dozens in the local town population, promoting Vail's unique sense of community.
Foresight provides the Town of Vail, Vail Resorts and many of corporate partners the chance to support, through
in-kind contributions and volunteerism, a program that benefits us all. Foresight brings to the Town of Vail a safe,
well-managed, humanitarian program that positively affects the resort community's immediate and future
financial and civic health, creating empowered children and adults who leave Vail with a high opinion of the
town, its engaged community, and its reputation for progressive social programming.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 5 7/16/2019, 4:50 PM
September 3, 2019 - Page 295 of 412
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : No
Please upload event/program/organization budget. : Foresight 2019 Budget.pdf
Who currently funds the event/program? : Foresight currently has received the following grants in support of
the Blind Skier Program: Virginia Hill Foundation, $12,500; Denver Foundation, $12,500; Vail
Resorts/EpicPromise in-kind request valued at approximately $130,000 plus mountain access, discounted
lessons, and lodging; Community First Foundation/Colorado Gives, $10,300 minus $7600 directors = $2700
John Lane and Margaret Lane Foundation, $30,000; Jelm Foundation, $18,000; Leruth Davis, $10,000;
Albertsons/Safeway Foundation, $5,000, Edwards (CO) Rotary Club $2500, and John G. Duncan Trust $5,000.
Who currently funds your organization? : The funding sources listed in the previous response also comprise
Foresight’s overall major funders.
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : In the event that Foresight is not awarded in-kind support at the full request level, (i.e., 2 blue level
parking passes and 2 pink level parking passes), it will still operate as planned. As described further below, the
parking passes help Foresight’s guides access the mountain and provide volunteer services for the program
—improving the volunteers’ experiences and advancing Foresight’s ability to meet the needs of its VIPs.
Should the Council decide not to support this event/program at all, will it still occur? : Yes
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : Yes
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $334,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? :
$131,000
2. Please list your confirmed sponsors or partners. : Foresight’s funders are described in the Budget
section. Foresight also maintains a variety of partnerships that help expand access to and improve the quality of
Foresight’s services. For example, Vail Resorts provides lift and mountain access, reserved, indoor meeting and
storage area for VIPs, ski/snowshoe rental equipment and transportation to and from Denver. Vail Marriott,
Comfort Inn/Vail and Inn and Suites at Riverwalk provide extremely discounted lodging. Collaborative
relationships with the Colorado State Departments of Vocational Rehabilitation and Education help Foresight
engage schools and support student VIPs’ development. Foresight’s collaborative network includes six school
districts and the Colorado School for Blind, and local college disability offices. Professional Ski Instructors of
America provides high-quality, heavily discounted training for Foresight guides and shadows. Last year,
Foresight contacted 18 Colorado colleges with program information for each school’s blind and visually impaired
students and staff. Foresight also works with other local nonprofits, service organizations, the town of Vail, and
local for-profit businesses in service to the community.
3. Please explain the potential for additional sponsorships or partners. : Foresight continually seeks out
new potential funders and partners. For example, Foresight recently sent Letters of Introduction to Howard
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 5 7/16/2019, 4:50 PM
September 3, 2019 - Page 296 of 412
Family Foundation, Blair Family Foundation, Merriman Family Foundation, Carl and Caroline Swanson
Foundation and Kneller Family Foundation in an effort to attract new funding sources. Foresight’s ongoing public
outreach in Vail and in the metro are also consistently result in new supporters for the organization.
Are there any other things you'd like to share with Council and staff that are not included in the
application? : Foresight provides guided-skiing for blind and visually impaired children and adults. The program
is based in Vail thanks to a long-standing relationship between Vail Resorts, the Town of Vail, Vail residents
businesses and nonprofit organizations and Foresight. Foresight relies on the generous in-kind contributions of
Vail Resorts and other Vail businesses, as well as the service of highly-skilled volunteers to offer a high-quality,
accessible challenge recreation program for blind community members. Foresight provides parking to its
volunteer ski guides and shadows, half of whom drive from Denver and need to be parked and ready to meet
Foresight’s Visually Impaired Participants (VIPs) by 8:30 a.m. regardless of inclement weather, traffic, road
closures and other challenges. Local volunteers usually take public transportation (bus) or car pool as Foresight
strongly encourages car-pooling for both environmental and financial reasons. Over the last decade, Foresight
has substantially grown the number of blind individuals participating in its program, and it is fully committed to
continuing that growth in service to the community. The skilled volunteers that Foresight’s recruits and trains are
critical to offering this unique and empowering program in Vail. Since Foresight pays for the volunteer ski guides'
parking, support from the Town of Vail is a significant help in off-setting out-of-pocket parking expenses. An
additional two parking spots per season (increasing from two spots to four spots) will help ensure Foresight’s
valuable volunteers are able to access the mountain and provide support to an ever-growing number of blind
skiers and snowboarders.
Organization rosters naming all officers, board of directors and respective positions as relevant :
Foresight Board List 2019.docx
List any URLs where additional information can be found, including photos, videos or other content
relevant to your application. : Website: www.foresightskiguides.org Facebook: https://www.facebook.com
/foresightskiguides/
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
4 of 5 7/16/2019, 4:50 PM
September 3, 2019 - Page 297 of 412
CONTRIBUTION POLICY
All contribution requests received by the Town of Vail will be processed in the following manner:
A. All requests must be submitted electronically. Incomplete applications and supplemental information will not
be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO
SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL.
B. All applications for annual funding shall be completed and submitted by June 30th by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health.
The Town Council’s mission statement reads: In order to be the premier international mountain resort
community, we’re committed to growing a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural and educational opportunities.
DISCLOSURE TO ALL APPLICANTS:
No money will be disbursed until March 1st, 2020.1.
Because of uncertainty of revenue estimates, please note the following possibilities:
a) Contribution funding may be reduced based on 2020 revenues.
b) The Town of Vail may choose to disburse funding in quarterly installments throughout 2020. Special
event funding will follow the CSE’s guideline of payment in thirds pending completion of CSE and Town of
Vail permitting requirements.
2.
Notification of awards will be sent after the Council approves the final budget in December.3.
GENERAL INSTRUCTIONS: All applications must be submitted by June 30th by 5:00 P.M. Any application
received after that date will not be considered. Please complete all fields in this application. No hard copies are
accepted.
Email contact : cathy@roundupriverranch.org
What is the name of your organization? : Roundup River Ranch
What category of funding are you applying for? (See definitions at www.vailgov.com/departments
/finance/grant-process) : In-kind only
Type of Funding Requested : In- Kind Services and Facilities Only
2020 In-Kind Contribution Requested : 125 Parking Passes Superhero Ski Day event March 14
Name of person completing the application : Cathy Ethington
Title of person completing the application : Associate Director of Development
Provide name of person or entity to whom the funding check will be cut. : Roundup River Ranch
Mailing Address Street : 8333 Colorado River Road
City : Gypsum
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
1 of 4 7/16/2019, 5:51 PM
September 3, 2019 - Page 298 of 412
State : US-CO
Zip Code : 81637
Telephone number : 970-524-5761
Email address : cathy@roundupriverranch.org
Event/program and/or organization website : www.roundupriverranch.org
Number of years organization has been in business : 13
Organization's Mission Statement : Roundup River Ranch enriches the lives of children with serious illnesses
and their families by offering free, medically-supported camp programs that provide unforgettable opportunities
to discover joy, friendships, and confidence
Organization's Tax Status : Non-Profit (501C-3)
How does your request support item 1C of the Contribution Policy (See above) : Superhero Ski Day was
developed in 2017 to support grassroots fundraising and with the goal of becoming the world's largest ski day
devoted to raising awareness and funds for children with life-threatening medical conditions and their families.
On Saturday, March 14, 2020, Roundup River Ranch will host the fourth, annual, Superhero Ski Day at Vail
Mountain to honor these campers and raise money so more kids can attend Roundup River Ranch. Superhero
Ski Day raises awareness for Roundup River Ranch, uniting the many people touched by a child with a serious
illness. Individuals and groups compete to raise funds through social media, email and traditional peer to peer
fundraising methods. With sponsorships including national support from Hasbro, Abercrombie & Fitch,
Newman’s Own and Walmart – We also work with the local community including Gallegos Corporation, Alpine
Bank, US Bank, Vail Valley Cares, Vail Health and EpicPromise. Our event reaches out to partners and provides
the opportunity to support this event through sponsorships and team registration. Increasing awareness of Vail
as a destination and civic pride in having a SeriousFun Children's Network camp are key focus areas of
promoting this event.
Using the provided budget template, provide a detailed estimated event/program budget, including anticipated
revenues and expenses.
Are your books audited? : Yes
Please upload event/program/organization budget. : Copy of Copy of 2020 RFP Event Budget Template
FINAL.xlsx
Who currently funds the event/program? : Historical support that we will pursue this year: Alpine Bank,
Access Unbound, EpicPromise, Town of Vail, Peak 1 Express, Christy Sports, Engel & Volkers, Ski Butlers,
Mountain Berry Culinary, Perch, Vail Dermatology, Vail Daily, TV8
Who currently funds your organization? : RRR has a diverse fundraising plan that includes raising funds
through individual contributions, corporate partners, medical partners, public and private foundations, and
special events. With the help of the board, staff, and volunteers, RRR has a strong track record of raising funds
and building financial sustainability from diverse funding sources. Please note that RRR operates on a fiscal
year of November 1-October 31.
If the event/program is not funded at full request, how will the event change with a lower funding
allocation? : We will be applying for funding with the Town of Vail. For the purpose of this grant, we are
requesting in-kind support. This event will be funded through sponsorships, a collaborative partnership with
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
2 of 4 7/16/2019, 5:51 PM
September 3, 2019 - Page 299 of 412
Access Unbound, team donations and registration fees.
Should the Council decide not to support this event/program at all, will it still occur? : Yes
Do you intend to host the event or program in Vail beyond 2020? : Yes
Do you anticipate requesting funding from the CSE for 2020? : Yes
1. What is the dollar $ amount of sponsorships and/or partnerships from other sources reflected in the
event/program budget? : $14,000
1a. What is the dollar $ amount of in-kind services or items provided from sponsors or partners? :
$10,000
2. Please list your confirmed sponsors or partners. : No confirmed sponsorships for 2020 event. Prospects
provided in this application.
3. Please explain the potential for additional sponsorships or partners. : With sponsorships including
national support from Hasbro, Abercrombie & Fitch, Newman’s Own and Walmart – We also work with the local
community including Gallegos Corporation, Alpine Bank, US Bank, Vail Valley Cares, Vail Health and
EpicPromise. Our event reaches out to partners and provides the opportunity to support this event through
sponsorships and team registration. Increasing awareness of Vail as a destination and civic pride in having a
SeriousFun Children's Network camp are key focus areas of promoting this event.
Are there any other things you'd like to share with Council and staff that are not included in the
application? : Roundup River Ranch (RRR) is proud to be recognized as an affiliate of the SeriousFun
Children’s Network (SFCN) and to share in advancing Paul Newman’s vision of creating a fun, safe environment
for children of all circumstances and backgrounds to “just be kids.” As part of this global network, RRR is
independently managed and financed. We opened our doors to 100 campers in 2011 and are positioned to
serve more than 1,800 children and family members in 2019. Children between the ages of 7 through 17 from
Colorado and the Rocky Mountain region who suffer from serious illness benefit from these varied, inclusive,
and intentional programs. Roundup River Ranch offers children with serious illnesses short-term respite from
difficult life circumstances - always free of charge. Attending Roundup River Ranch provides children with
serious illnesses (and their families) an opportunity to forget about their illness and focus on fun in a physically,
emotionally, and medically supportive environment.Our campers are kids who fight serious illnesses with
superhuman strength. They have a powerful determination to be courageous, try new things and make new
friends. And they inspire all of us to reach higher, be bold and never forget the pure joy of being a kid. In 2019,
Roundup River Ranch camp will serve the following disease groups: AIDS/HIV, severe asthma and lung
disease, brain tumors, cancer, cardiac disease and transplants, craniofacial anomalies, dermatologic disorders,
GI disorders (including Crohn's and Colitis), Type 1 diabetes, epilepsy, kidney disease (including peritoneal
dialysis) and transplants, celiac disease, liver disease and transplants, lung disease, neurological disorders, and
sickle cell disease.
Organization rosters naming all officers, board of directors and respective positions as relevant : RRR
Board of Directors.pdf
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
3 of 4 7/16/2019, 5:51 PM
September 3, 2019 - Page 300 of 412
List any URLs where additional information can be found, including photos, videos or other content
relevant to your application. : Superhero Ski Day - Access Unbound video https://www.youtube.com
/watch?v=CUtyOI1YB3s
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : watch[1].
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : SHSD PoP (002) (002).pdf
Upload any other relevant materials such as: event photos, videos, PR coverage, articles, sample event
branding : SuperheroSkiDayPoster19.pdf
We encourage questions about the Council application to be sent via email to Carlie Smith -
csmith@vailgov.com. Phone calls for further discussion can be scheduled over email as well.
Linked Users : cathy@roundupriverranch.org
Submission Date : 2019-06-25
Created by : integrations+23268@zenginehq.com
Record ID # : 12722002
Last change : 2019-06-25T16:57:40+0000
https://platform.zenginehq.com/workspaces/23268/data/99687?record=9...
4 of 4 7/16/2019, 5:51 PM
September 3, 2019 - Page 301 of 412
Estimated ActualTotal Expenses$24,440.00 $0.00Site/Location/Operations Estimated Actual Food & Beverage EstimatedActualRental fees $1,000.00 Social food + Beverage $4,000.00Insurance $0.00 Non-social food + Beverage $0.00Sound/AV $250.00 <insert Other> $0.00Construction or Equipment $0.00 <insert Other> $0.00Trash/Composting $0.00 Total $4,000.00 $0.00Utilities $0.00Labor $0.00Program/Lodging Estimated ActualTraffic Control $0.00 Entertainment $1,000.00Banners - Printing & $660.00 Speakers $0.00Signage $0.00 Travel $0.00Event Credentials $480.00 Hotel $1,000.00Event Supplies $2,500.00 Event Decorations $100.00$0.00 <insert Other> $0.00Social Media $100.00 <insert Other> $0.00<insert Other> $0.00 <insert Other> $0.00Total $4,990.00 $0.00 Total $2,100.00 $0.00Marketing Estimated Actual Prizes Estimated ActualAdvertising - Radio $0.00 Prizes $2,500.00Advertising - Print $2,500.00 Cash Purse $0.00Advertising - Social Media $100.00 Total $2,500.00 $0.00Public Relations $0.00Sales Team Expenses $0.00Media TV, Production & Distribution $500.00Graphic Design $1,000.00Website $0.00Collateral Materials $500.00Printing $750.00Postage $250.00Banners $750.00<insert Other> $0.00<insert Other> $0.00<insert Other> $0.00Total $6,350.00 $0.00Marketing Estimated ActualTelephone/Internet $0.00Photography $0.00Transportation $0.00Permit Fees $0.00Postage/Shipping $0.00In Kind Trades $4,500.00Supplies-Office or Other $0.00Demographic Survey $0.00Sales Tax $0.00<insert Other> $0.00<insert Other> $0.00<insert Other> $0.00Total $4,500.00 $0.00Event/Program Budget for [Superhero Ski Day] > ExpensesSeptember 3, 2019 - Page 302 of 412
EstimatedActualTotal Income $75,000.00Tickets/AdmissionsEstimated Actual Estimated Actual250 Adults @ $25.00 $6,250.0075 Children @ $0.00 $0.000 Other @ $1.00 $0.000 <Insert Other> @ $0.00 $0.00$6,250.00 $0.00Programs/AdvertisingEstimated Actual Estimated Actual0 Credentials $0.00 $0.00 $0.003 Half-pages @ $0.00 $0.00 $0.003 Quarter-pages @ $0.00 $0.00 $0.003 Full Page $0.00 $0.00 $0.001 Banner $0.00 $0.00 $0.000 Posters $0.00 $0.00 $0.00$0.00 $0.00Exhibitors/vendorsEstimated Actual Estimated Actual0 Large booths @ $0.00 $0.000 Med. booths @ $0.00 $0.00Small booths @ $0.00 $0.000 <Insert Other> @ $0.00 $0.00<Insert Other> @ $0.00 $0.000 <Insert Other> @ $0.00 $0.00$0.00 $0.00Revenue from other itemsEstimated Actual Estimated Actual0 Cash Sponsorships @ $0.00 $14,000.0010000 In Kind Sponsorships @ $1.00 $10,000.0020000 Donations @ $1.00 $20,000.000 CSE Funding @ $0.001 Grants @ $10,000.00 $10,000.00 $0.000 Fundraising $0.00 $0.000 <Insert Other> @ $0.00 $0.000 <Insert Other> @ $0.00 $0.00$54,000.00 $0.00Event/Program Budget for [Superhero Ski Day] > IncomeSeptember 3, 2019 - Page 303 of 412
2020 TOWN MANAGER BUDGET DRAFT
FINANCE | September 3, 2019
September 3, 2019 - Page 304 of 412
2
TM BUDGET | Council Focus Areas
Town of Vail | Finance | 9/3/2019
September 3, 2019 - Page 305 of 412
3
TM BUDGET DRAFT | Revenue
Town of Vail | Finance | 9/3/2019
Sales Tax 39%
Property and Ownership Tax
7% Use Tax 3% Ski Lift Tax and Franchise Fees 9%
Real Estate Transfer Tax 9%
Licenses and
Permits 4%
Intergovernmental Revenue 7%
Transportation Centers 9% Charges for
Services 5% Rent, Fines & Miscellaneous 4%
Reimbursed from VRA
3%
Earnings on
Investments 1%
2020 Proposed Net Revenue: $73.4M
September 3, 2019 - Page 306 of 412
TM BUDGET DRAFT | Personnel
Town of Vail | Finance | 9/3/2019
September 3, 2019 - Page 307 of 412
5
TM BUDGET DRAFT | Retention Challenges
Town of Vail | Finance | 9/3/2019
2018 turnover is based on 43 employee separations.
Average turnover costs is 1/3 of annual salary*:
$45,000/year = $15,000 replacement costs
Significant training (IE: Police & Fire) can increase these costs substantially
*Source: Employee Benefit News
Full-time employee turnover history:
2012 2013 2014 2015 2016 2017 2018
13% 12% 14% 11% 8% 12% 16%
September 3, 2019 - Page 308 of 412
6
TM BUDGET DRAFT | Employee Retention
Town of Vail | Finance | 9/3/2019
24%
14%
10% 19%
14%
10%
10%
2018
Job Opportunity
(local/regional)
Moved - noting
wages/housing/costs
Moved - unknown
Personal or health
Retirements
Unsuccessful training
Unknown
47%
11%
16%
16%
0% 5% 5%
2019 YTD
September 3, 2019 - Page 309 of 412
7
TM BUDGET DRAFT | Total Rewards
Town of Vail | Finance | 9/3/2019
•Compensation & Benefits
•3 – 5% merit based performance
•1 – 1.5% market adjustment
•5% increase in healthcare costs to both employees and TOV
•Learning Opportunities
•Continued training initiatives
•Implement a new Performance Management System
•Employee Experience
•Vacation Reinvestment program
•Great Place to Work team
September 3, 2019 - Page 310 of 412
8
TM BUDGET DRAFT | Personnel
Town of Vail | Finance | 9/3/2019
218 215 213 227 236 249 257 266 272 277
56 58 59 47 43 41 42 38 38 43
11 12 12 11 9 10 11 10 10 10
0
50
100
150
200
250
300
350
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
BUDGETED POSITIONS BY TYPE (Full-time Equivalent Positions)
Full-Time Regular Base Force Seasonal and Part-Time Positions Fixed-Term and Externally Funded Positions
329.77
September 3, 2019 - Page 311 of 412
9
TM BUDGET DRAFT | Benefits
Town of Vail | Finance | 9/3/2019
Health Insurance 48%
Life, Disability, and
Unemploymt Insurance
5%
Worker's
Compensation Insurance
3%
Pension 37%
Medicare 4%
Wellness Benefit
3%
2020 Benefits Costs
$9.7M
September 3, 2019 - Page 312 of 412
TM BUDGET DRAFT | Operating Expenditures
Town of Vail | Finance | 9/3/2019
September 3, 2019 - Page 313 of 412
11
TM BUDGET DRAFT | Expenditures
Town of Vail | Finance | 9/3/2019
Municipal Services 59.7%
Capital Improvements 40.3%
Debt Service 0.0%
Where the Money Goes 2020 Proposed Expenditures $85.3M
September 3, 2019 - Page 314 of 412
TM BUDGET DRAFT | Operating Expenditures
Town of Vail | Finance | 9/3/2019
Police 11%
Public Safety Communications 5%
Fire 11%
Town Officials
3%
Administrative Services
& Risk Management 10% Community Development 5%
Environmental 2%
Housing 1%
Library 2%
Contributions, Marketing, & Special Events 8%
Public Works & Streets 11%
Parks & AIPP
4% Transportation & Parking 15%
Facilities & Fleet Maintenance 10%
Employee Housing EHOP Program
2%
Where the Money Goes Municipal Services by Area $50.9M
September 3, 2019 - Page 315 of 412
TM BUDGET DRAFT | General Fund
Town of Vail | Finance | 9/3/2019
•Two revenue projections for Sales Tax Collections:
o 2% and 0%
Under 2% growth:
•Revenues proposed at 2.1% increase over 2019 Forecast
•Salary & Benefits at 4.1% increase
•Operating Expenditures 2.6% increase
•Net Revenue before one-time planning projects =
Balanced budget
September 3, 2019 - Page 316 of 412
TM BUDGET DRAFT| Operating Expenditures
Town of Vail | Finance | 9/3/2019
COMMUNITY Ongoing New Fund Budget
- Housing Communications Plan & Engagement
- Housing Demand trends & needs analysis
- Inclusionary Zoning & Comm’l Linkage
- Explore redevelopment of Timber Ridge
X
X
X
GF $ 25K
30K
50K
50K
Education & Enrichment Events X GF $ 154.5K
Youth Recognition program increase X GF $ 10K
EXPERIENCE Ongoing New Fund Budget
Guest Experience Initiative – Customer Service X GF $ 73K
Excellent municipal services X GF
Expand Guest Surveys to year-round X GF $ 30K
Summer managed parking and bus service X GF
September 3, 2019 - Page 317 of 412
TM BUDGET DRAFT | Operating Expenditures
Town of Vail | Finance | 9/3/2019
ECONOMY Ongoing New Fund Budget
Civic Area Master Plan Outcomes X GF $ 250K
Special Events Funding X GF $2.8M
SUSTAINABILITY Ongoing New Fund Budget
Update Vail Vision Plan X GF $ 300K
Personnel “Total Rewards” Program X GF
New Energy Coordinator position X RETT $
September 3, 2019 - Page 318 of 412
TM BUDGET DRAFT | Contributions
Town of Vail | Finance | 9/3/2019
September 3, 2019 - Page 319 of 412
17
TM BUDGET DRAFT | Contributions
Town of Vail | Finance | 9/3/2019
Recommended Comments
Commission on Special Events $893,648 Flat with 2019 budget
Education & Enrichment Events $154,530 2% increase with budget
Fireworks $52,015 Flat with 2019 budget
Signature Events $946,018 2% increase with budget
Destination Events $600,000 Flat with 2019 budget
•Staff is requesting feedback for the following requests. These requests are
currently not included in the 2020 proposal:
•Mountain Games- $140,000 request to be funded as a Signature event
(Currently funded by the CSE at $75,000)
•Spring Back- $250,000 increase
•Burton US Open - $25,000 increase (from $490,000 to $515,000)
September 3, 2019 - Page 320 of 412
TM BUDGET DRAFT | Capital Plan
Town of Vail | Finance | 9/3/2019
September 3, 2019 - Page 321 of 412
TM BUDGET DRAFT | Capital Plan
Town of Vail | Finance | 9/3/2019
Capital
Projects
Fund
Housing
Fund
RETT Fund
Annual Maintenance $ 3.6M $ 956K
Parks & Landscape Operations n/a 1.8M
Environmental Sustainability n/a 982.0K
Art in Public Places n/a 190.8K
Forest Health n/a 298.7K
VRD –Managed Facilities n/a 744.4K
Housing InDEED Program n/a $2.5M n/a
All Other Capital Projects $23.3M $ 3.3M
Total $26.9M $ 2.5M $ 8.3M
September 3, 2019 - Page 322 of 412
TM BUDGET DRAFT| Capital Plan
Town of Vail | Finance | 9/3/2019
Notable projects proposed for 2020:
•Public Works Expansion ($17.5M over 2 years) CPF
•Solar panel network at Public Works Shops ($1.1M) RETT
•Bus replacements (7) ($6.9M) CPF
•Electric service infrastructure for buses ($1.4M offset by $1.1M grant)
CPF
•Water quality infrastructure ($1.0M) RETT
•Gore Valley Trail realignment ($600K) RETT
•Civic Area feasibility/planning/design ($1.0M) CPF
September 3, 2019 - Page 323 of 412
TM BUDGET DRAFT | Unfunded Projects
The largest unfunded projects over the next five years
include:
•Civic Area Plan Improvements / Municipal Complex
•Housing at Public Works
•Timber Ridge Redevelopment
Town of Vail | Finance | 9/3/2019
September 3, 2019 - Page 324 of 412
TM BUDGET DRAFT | Other Funds
•Marketing Fund
•Heavy Equipment Fund
•Health Insurance Fund
•Dispatch Services Fund
•Timber Ridge Enterprise Fund
Town of Vail | Finance | 9/3/2019
September 3, 2019 - Page 325 of 412
TM BUDGET DRAFT | Recap
•Are there changes Council would like us to consider as we bring the
Town Manager’s budget forward?
Town of Vail | Finance | 9/3/2019
September 3, 2019 - Page 326 of 412
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Presentation on Town of Vail Code Requirement for Residential Fire Sprinkler
Retrofit.
PRESENTER(S): Mark Novak, Fire Chief; Mike Vaughan, Fire Marshal
ACTION REQUESTED OF COUNCIL: None, discussion item.
ATTACHMENTS:
Description
Staff Memo Regarding Residential Fire Sprinklers_9_3_2019
Residential Fire Sprinkler Presentation
September 3, 2019 - Page 327 of 412
To: Town Council
From: Mark Novak, Fire Chief; Mike Vaughan, Fire Marshal Date: September 3, 2019 Subject: Fire Sprinkler Requirements
I. Background A. The Fire Problem and Fire Sprinklers There has been a significant decrease in both the number of fires and fire fatalities since the 1970’s. Despite this, the death and injury rate per fire occurrence has increased over the past
several decades. Residential occupancies account for 72% of all structure fires and 77%, of fire deaths (NFPA, 2017). Even in the last decade, the number of fires has decreased 6.2% while the number of deaths has increase 9.6%.The increase in fatality rate can be attributed to a number of factors including the fact that residential occupancies generally have fewer fire protection systems than commercial occupancies and the difficulty of escaping a fire when one is sleeping. Escaping from a residential fire has become more difficult due to certain
characteristics of modern homes. Newer homes retain heat much better (largely due to energy efficiency requirements) than older homes and have a fuel load that is significantly higher than in legacy homes. This is exacerbated by the fact that the furnishings and finishes of today’s homes are highly combustible, have high heat release rates, and produce very toxic products of combustion. The result of this is that a fire in a modern home will transition to flashover in as little as three minutes, while a legacy home would have taken over 20 minutes to transition to flashover. Flashover is an important benchmark, as it is the point at which all of the contents in a given area will autoignite resulting in rapid fire spread and lethal conditions in both the area involved and adjacent areas. The result of the modern fire environment is that in most situations, an occupant has one to two minutes to escape the home once the smoke alarm sounds.
The most effective approach to preventing injury and death in residential occupancies is the installation of residential fire sprinklers. The death rate in homes with fire sprinklers is 81% lower
than in homes without sprinklers (NFPA, 2017). Fire sprinklers keep the fire to the room of origin 97% of the time and use 90% less water than the fire department typically would to extinguish a fire. There is no other technology used in the residential setting that provides the same level of
life safety as the residential fire sprinkler. As a world class resort community, Vail deserves world class public safety, this can only be achieved through a combination of excellent emergency services and a built environment that provides a high level of public safety. Just as our building and design standards do not allow mediocre construction techniques or materials, we should settle for no less than best practices in fire safety for our citizens.
September 3, 2019 - Page 328 of 412
B. Review and Adoption of Fire Sprinkler Requirements
The Town of Vail enacted its first sprinkler retrofit ordinance in 1984 following a fire at the Lodge Tower. In 2009, the International Residential Code included a fire sprinkler requirement for one and two family dwellings. This code was amended to include exemptions based upon the Fire
Sprinkler Matrix (Matrix). The Matrix evaluates factors that impact the ability to rapidly suppress a fire including access, terrain, and the size of the structure as well as factors associated with practicality of a fire sprinkler retrofit. The requirement for fire sprinklers has been subject to extensive review by the Building and Fire Board of Appeals (Board of Appeals) as well as the Vail Town Council. Prior to each adoption of the building and fire code, the Board of Appeals has reviewed both the sprinkler requirements found in the code and the Matrix. The Matrix provides an exemption to residential fire sprinklers in remodels, renovations, and additions if specific criteria related to access, terrain, and size are met (further detail provided later). Staff has provided Town Council with information regarding fire sprinklers a number of times in recent years:
• Adoption of the 2009 International Fire Code, International Residential Code and International Building Code
• Staff memo to Town Council regarding residential fire sprinkler requirements (September 2012).
• Adoption of the 2012 International Fire Code, International Residential Code and International Building Code
• First Reading of Ordinance No. 14 Series of 2015 (Adoption of 2015 International Fire Code, International Residential Code and International Building Code) (Fall 2015). Council requested additional information regarding fire sprinklers during the first reading. Additional information as well as discussion occurred during the second reading.
• Second Reading of Ordinance No. 14 Series of 2015 (Fall 2015). Staff provided requested information and discussed sprinkler requirements. Ordinance No. 14 was passed by Council.
• January 5, 2016. At the request of a councilmember, staff provided additional information and a detailed presentation regarding the newly adopted code, including a through discussion of sprinkler retrofit requirements and the Fire Sprinkler Matrix.
• First reading of Ordinance No. 17 Series of 2018 (Summer 2018) (Adoption of 2018 International Fire Code, International Residential Code and International Building Code).
• Second reading of Ordinance No. 17 Series of 2018 (Summer 2018) (Adoption of 2018 International Fire Code, International Residential Code and International Building Code). Ordinance No. 17 was passed by Council. II. Sprinkler Requirements A. Fire Sprinkler Retrofit Cost and Frequency In 2018, a fire sprinkler retrofit was required in six existing single family dwellings or duplexes. In this same time period there were one hundred forty five permits issued for projects in these occupancy types that did not require a fire sprinkler retrofit. Although there is no comparable substitute for the increased life safety provided by fire sprinklers, a major concern in many communities is the additional cost of a fire sprinkler system.
Town of Vail Page 2
September 3, 2019 - Page 329 of 412
In 2008 the National Fire Protection Association (NFPA) conducted a study which found the average cost per square foot in Fort Collins (closest region studied) for fire sprinkler installation
was $3.81 per square foot. A follow up study by the NFPA found that this cost had dropped to $1.83 per square foot in 2013.
2018 Town of Vail permit data demonstrated an average residential fire sprinkler installation cost of $ 4.92 per square foot. This equates to an average percentage of total project cost of 1.44% for all residential fire sprinkler systems. Notable in 2018, was the fact that the percentage of total project cost was actually lower in retrofit projects (1.43% vs. 1.53%) than in new construction. In 2018, the highest sprinkler system permit valuation was $37,000. This was on a new construction project with a total valuation of $2,500,000. The highest sprinkler permit valuation for a retrofit reported was $28,000 on a project with an overall value of $932,000. It is recognized that there are factors that make some sprinkler retrofit projects more expensive than installation in new construction. Often the cost of residential fire sprinklers can be reduced by taking allowances provided for in the residential fire sprinkler installation standard (NFPA 13D). Examples of this include omitting sprinklers from closets, bathroom and attics as well as the potential to install a small water tank (typically 300-450 gallons) and a pump instead of connecting the system directly to the domestic water supply. An additional method to reduce the
cost of fire sprinkler systems is to use non-metallic pipe systems such as CPVC or Aquatherm piping. Non-metallic pipe systems are typically not used in Vail due to the demonstrated reliability of metallic piping systems and the general construction approach in Vail which favors
durable, high-end materials. B. Sprinkler Requirements in Other Mountain Communities
• Aspen Fire District: Fire sprinkler retrofit required in residential structures 5000 Sq. Ft.
or greater and in any residence that is difficult to access. Case by case evaluation for practicality of retrofit and determination of “access difficulty”.
• Summit Fire and EMS (Frisco, Silverthorne, Dillon, Keystone): Fire sprinkler retrofit required for substantial remodel with structural members exposed (drywall removed) if structure is 6000 sq. ft. or greater and for structures 6000 sq. ft. or greater with an
addition that is greater than 10% of existing square footage (only new building area is required to have sprinklers).
• Red, White, Blue Fire Protection District (Breckenridge): Fire sprinkler retrofit required for substantial remodel with structural members exposed (drywall removed) if structure is 6000 sq. ft. or greater and for structures 6000 sq. ft. or greater with an addition that is
greater than 10% of existing square footage (only new building area is required to have sprinklers). C. Methodology to Determine Requirement to Retrofit The Fire Sprinkler Matrix is used to determine if a project requires fire sprinklers. The Matrix was developed by the Fire Prevention Division of Vail Fire and Emergency Services and vetted by the Building and Fire Code Board of Appeals. The Board of Appeals consists of subject matter experts, including, architects, engineers, and contractors. The Matrix consists of two sections. The first section provides for standard exemptions from the
sprinkler retrofit requirement. The exemptions are: 1. Project is limited to exterior modifications.
Town of Vail Page 3
September 3, 2019 - Page 330 of 412
2. Interior remodel that does not include removal of the ceiling. 3. Interior remodel that includes removal of the ceiling in less than 60% of the existing
Gross Residential Floor Area (GRFA). 4. The addition of dormers. 5. Conversion of crawl space to habitable space.
6. Replacement of doors, windows, or trim. 7. The addition of new habitable space that is less than 25% of existing GRFA. 8. Mechanical, plumbing, and electrical permits. If a project meets any of the above criteria, then sprinklers are not required. If the project does not meet one of the above exemptions, then fire sprinklers are required if all of the following conditions are not present: 1. The exterior perimeter is less than 300’, and the site allows for year-round access by foot. 2. The driveway between the staging area and the right-of-way complies with Town of Vail Code. 3. The fire apparatus access and staging area is compliant with the minimum requirements found in the Town of Vail Code.
4. The site has adequate fire flow from a minimum of two hydrants within five hundred feet of the approved fire apparatus staging area. 5. The site meets the Town of Vail Wildland Urban Interface requirements.
6. The structure is two stories or less and all portions of the exterior are within 150’ of the point of fire department access and all portions of the interior are within 30’ of the exterior. 7. The structure has an approved fire detection and alarm system. Although the Matrix may appear to be complex, the Matrix provides an adaptive approach that seeks to balance life safety with cost and practicality. Another approach used by jurisdictions with a retrofit requirement is to apply a rigid prescriptive trigger point for installing sprinklers. Typically this trigger point is based upon the building exceeding a specific size or the size of an addition. Although these approaches are easy to apply, they create situations in which could potentially require extensive ceiling or wall removal and replacement in areas of the structure
that would not have otherwise been impacted by the project. The Matrix was designed so that minor renovations that do not substantially involve removal of
ceiling areas do not require fire sprinkler retrofit. In one of the most recent cases in the Town of Vail which required the retrofit of sprinklers, all of the wall surfaces and ceilings were removed to achieve the architectural goals of the project (see photos in Town Council presentation). In
this situation, the cost of the sprinkler installation is similar to the cost of installation of fire sprinklers in new construction. One cost that is sometimes associated with retrofitting sprinklers is the cost of installing a new water service to the building. Often this is not required, as the code also allows the use of a small water tank and pump in lieu of increasing the size of the water service. The tank used in this type of application is typically 300-450 gallons and can fit in a space the size of a small coat closet. D. Plan to Clarify Retrofit Requirements for Fire Sprinklers One challenge in applying the Matrix is that the extent of an interior remodel is not always explicitly depicted in the plan submittal. In situations such as these, it is difficult to apply the
Matrix. To address this situation, the fire department is working with community development to
Town of Vail Page 4
September 3, 2019 - Page 331 of 412
implement a Fire Sprinkler Matrix checklist that a project designer would complete and incorporate in the plan submittal. This would eliminate any uncertainty regarding the need to
retrofit with fire sprinklers. The currently adopted code and the Fire Sprinkler Matrix strike a balance between providing the
highest level of life safety, while not creating an undue burden in terms of either complexity or cost for those remodeling, renovating, or expanding existing residential structures. Town of Vail permit data demonstrates that while fire sprinklers do have a cost, the installation of these systems comprises a relatively small cost in both new construction and when a retrofit is required. III. ACTION REQUESTED: Council requested presentation, no staff recommended action. IV. ATTACHMENTS
1. Presentation
Town of Vail Page 5
September 3, 2019 - Page 332 of 412
Town of Vail
Residential Fire
Sprinkler Retrofit
Requirements
September 3, 2019 - Page 333 of 412
Why Fire Sprinklers Matter
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
September 3, 2019 - Page 334 of 412
Risk of Fire
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
https://www.youtube.com/watch?v=aDNPhq5
ggoE
September 3, 2019 - Page 335 of 412
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
https://www.youtube.com/watch?v=wP19WD
X38dQ
September 3, 2019 - Page 336 of 412
Vail Fire and Emergency Services |
VAILGOV.COM/FIRE
September 3, 2019 - Page 337 of 412
Fire Timeline
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
September 3, 2019 - Page 338 of 412
FACTOIDS
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
September 3, 2019 - Page 339 of 412
Fire sprinkler activation
Side by side comparison – Kitchen fires with and without sprinklers
8 Vail Fire and Emergency Services | VAILGOV.COM/FIRE September 3, 2019 - Page 340 of 412
Fire sprinkler activations
Living room fires – sprinkled and non-sprinkled
9 Vail Fire and Emergency Services | VAILGOV.COM/FIRE September 3, 2019 - Page 341 of 412
History of Review and Approval Process
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
•Adoption of the 2009 International Fire Code, International
Residential Code and International Building Code
•Staff memo to Town Council regarding residential fire sprinkler
requirements (September 2012)
•Adoption of the 2012 International Fire Code, International
Residential Code and International Building Code
•First Reading of Ordinance No. 14 Series of 2015 (Adoption of
2015 International Fire Code, International Residential Code
and International Building Code) (Fall 2015) Council requested
additional information
•Second Reading of Ordinance No. 14 Series of 2015 (Fall
2015). Staff provided requested information and discussed
sprinkler requirements. Ordinance No. 14 was passed by
Council.
September 3, 2019 - Page 342 of 412
History of Review and Approval Process
•January 5, 2016. At the request of a councilmember, staff
provided additional information and a detailed presentation
regarding the newly adopted code, including a through
discussion of sprinkler retrofit requirements and the Fire
Sprinkler Matrix
• First reading of Ordinance No. 17 Series of 2018 (Summer 2018)
(Adoption of 2018 International Fire Code, International
Residential Code and International Building Code)
•Second reading of Ordinance No. 17 Series of 2018 (Summer
2018) (Adoption of 2018 International Fire Code, International
Residential Code and International Building Code). Ordinance
No. 17 was passed by Council
•September 2019- Review of sprinkler requirement by Town
Council
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
September 3, 2019 - Page 343 of 412
Appeal Process
•Applicant may appeal retrofit determination to Board of
Building and Fire Code Appeals
•Consists of design and construction professionals
•Facilitated by Chief Building Official
•Fire Department is not a voting member
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
September 3, 2019 - Page 344 of 412
Sprinkler Retrofit Frequency
Permits Categorized as Addition/Alteration/Repair
Single Family/Duplex
2016- Required in 3 of 95
2017- Required in 4 of 89
2018- Required in 6 of 145
2019- Required in 2 of 88 (ytd)
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
September 3, 2019 - Page 345 of 412
Sprinkler Costs
•Average cost per square foot - $4.92
•Average percentage of total project cost 1.44%
•Highest sprinkler permit valuation- $37,000 ( project valuation $2,500,00)
•Highest retrofit valuation-$28,000 (project valuation $932,000)
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
September 3, 2019 - Page 346 of 412
Sprinkler Requirements in Other Mountain Communities
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
•Aspen Fire District: fire sprinkler retrofit required in residential structures
5000 Sq. Ft. or greater and in any residence that is difficult to access. Case
by case evaluation for practicality of retrofit and determination of “access
difficulty”.
•Summit Fire and EMS (Frisco, Silverthorne, Dillon, Keystone): fire sprinkler
retrofit required for substantial remodel with structural members exposed
(drywall removed) if structure is 6000 sq. ft. or greater and for structures 6000
sq. ft. or greater with an addition that is greater than 10% of existing square
footage (only new building area is required to have sprinklers).
•Red, White, Blue Fire Protection District (Breckenridge): fire sprinkler retrofit
required for substantial remodel with structural members exposed (drywall
removed) if structure is 6000 sq. ft. or greater and for structures 6000 sq. ft. or
greater with an addition that is greater than 10% of existing square footage
(only new building area is required to have sprinklers).
September 3, 2019 - Page 347 of 412
Fire Sprinkler Installation Requirements
The Matrix provides the following exemptions to the requirement to retrofit with sprinklers:
1.Exterior modifications.
2.Interior remodels that do not include removal of the ceiling
3.Interior remodel that includes removal of the ceiling in less than 60% of the existing Gross Residential Floor Area (GRFA).
4.The addition of dormers.
5.Conversion of crawl space to habitable space.
6.Replacement of doors, windows or trim.
7.The addition of new habitable space that is less than 25% of existing GRFA (i.e. moving a kitchen wall out to capture deck space).
8.Mechanical, plumbing and electrical permits.
16 Vail Fire and Emergency Services | VAILGOV.COM/FIRE September 3, 2019 - Page 348 of 412
Fire Sprinkler Installation Requirements
If a project meets any of the above criteria, then sprinklers are not required. If the project does not meet one of the above exemptions, then fire sprinklers are required if all of the following conditions are not present:
1.If the exterior perimeter is less than 300’, and the site allows for year-round access by foot
2.The driveway between the staging area and the right-of-way comply with Town of Vail Code
3.The fire apparatus access and staging area is compliant with the minimum requirements found in the Town of Vail Code.
4.The site has adequate fire flow from a minimum of two hydrants within five hundred feet of the approved fire apparatus staging area.
5.The site meet Town of Vail Wildland Urban Interface requirements.
6.The structure two stories or less and all portions of the exterior within 150’ of the point of fire department access and all portions of the interior within 30’ of the exterior.
7.The structure has an approved fire detection and alarm system.
17 Vail Fire and Emergency Services | VAILGOV.COM/FIRE September 3, 2019 - Page 349 of 412
Example Project Requiring Sprinklers
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
September 3, 2019 - Page 350 of 412
Fire Sprinkler Value Engineering
•Plastic pipe
•Pump/tank vs.
increased water
service line size
19 Vail Fire and Emergency Services | VAILGOV.COM/FIRE September 3, 2019 - Page 351 of 412
Fire Sprinkler Installation Requirements
•Staff evaluates the need for fire sprinklers at the either the conceptual phase or the DRB phase.
•Discussions with architects, contractors and homeowners regarding a project are encouraged and often involve site visits to evaluate potential impacts of terrain, access or existing building conditions that may trigger requirements to install fire sprinklers.
•Proposed change: checklist on plan coversheet that clearly demonstrates that the project did not need sprinklers
20 Vail Fire and Emergency Services | VAILGOV.COM/FIRE September 3, 2019 - Page 352 of 412
Proposed Submittal Checklist
Vail Fire and Emergency Services | VAILGOV.COM/FIRE
Fire Sprinkler Retrofit Checklist-To be completed by architect or
person submitting plans:
Fire Sprinkler Retrofit Required Yes __________ No ____________
If “no” is checked please verify the basis for the exemption
Exterior modifications.
Interior remodel that does not include removal of the ceiling. Interior remodel that includes removal of the ceiling in less than 60% of the existing Gross Residential Floor Area (GRFA).
The addition of dormers.
Conversion of crawl space to habitable space. Replacement of doors, windows or trim.
The addition of new habitable space that is less than 25% of existing GRFA. Mechanical, plumbing and electrical permits.
If a project does not meet one of the exemptions listed above, then sprinklers are required if the
following conditions are not met:
If the exterior perimeter is less than 300’, and the site allows for year-round access by foot.
The driveway between the staging area and the right-of-way complies with Town of Vail Code.
The fire apparatus access and staging area is compliant with the minimum requirements found in the Town of Vail Code. The site has adequate fire flow from a minimum of two hydrants within five hundred feet of the approved fire apparatus staging area.
The site meets the Town of Vail Wildland Urban Interface requirements. The structure is two stories or less and all portions of the exterior are within 150’ of the point of fire department access and all portions of the interior within 30’ of the exterior.
The structure has an approved fire detection and alarm system.
Architect Name or person submitting plans: __________________________ _____________________
Signature or Architect Stamp: ___________________________________________________________
September 3, 2019 - Page 353 of 412
Vail Fire Department | VAILGOV.COM/FIRE
Questions?
September 3, 2019 - Page 354 of 412
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: DRB / PEC Update
PRESENTER(S): Jonathan Spence, Senior Planner
ATTACHMENTS:
Description
August 21, 2019 DRB Meeting Results
August 26, 2019 PEC Meeting Results
September 3, 2019 - Page 355 of 412
DESIGN REVIEW BOARD
August 21, 2019, 3:00 PM
Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Attendance
Present: John Rediker, Kit Austin, David Campbell, Peter Cope
Absent: Doug Cahill
2.Project Orientation
2.1.1:30 PM
3.Site Visits
3.1.Adjacent to Bridge Road - Town of Vail
3.2.100 East Meadow Drive Unit 2 - VVIP Unit 2 LLC
3.3.1616 Buffehr Creek Road - Valley Condominiums
3.4.245 Forest Road - Shannon Residence
3.5.2655 Larkspur Lane - Santisi Residence
3.6.2883 Timber Creek Drive - DiGregorio/Gladkin Decks
4.Main Agenda
4.1.DRB19-0185 - FR18 Holdings LLC
Final review of an exterior alteration (windows/roof/siding)
Address/Legal Description: 366 Forest Road Unit A/Lot 2 Block 1, Vail
Village Filing 3
Applicant: FR18 Holdings LLC, represented by KH Webb Architects
Planner: Erik Gates
David Campbell moved to approved. John Rediker seconded the motion and
it passed (4-0).
Absent:(1)Cahill
4.2.DRB19-0333 - FRB Ventures LLC
Final review of new construction
September 3, 2019 - Page 356 of 412
Address/Legal Description:
366 Forest Road Unit B/Lot 2, Block 1, Vail Village Filing 3
Applicant: FRB Ventures LLC, represented by KH Webb Architects
Planner: Erik Gates
David Campbell moved to approve. John Rediker seconded the motion and it
passed (4-0).
Absent:(1)Cahill
4.3.DRB19-0336 - CEAC Enterprises LLLP
Final review of an exterior alteration (windows)
Address/Legal Description: 434 Gore Creek Drive Unit D4/Lot B, Block 3,
Vail Village Filing 5
Applicant: CEAC Enterprises LLLP, represented by Nedbo Construction
Planner: Erik Gates
1. Applicant shall demonstrate that the entry door is consistent with the
predominate door style and color present among the units at 434 Gore
Creek Drive during building permit review.
David Campbell moved to approve with conditions. John Rediker seconded
the motion and it passed (4-0).
Absent:(1)Cahill
4.4.DRB19-0327 - VVIP Unit 2 LLC
Conceptual review of an exterior alteration (storefront)
Address/Legal Description: 100 East Meadow Drive Unit 2/Lot M & O, Block
5D, Vail Village Filing 1
Applicant: VVIP Unit 2 LLC, represented by Suman Architects
Planner: Erik Gates
4.5.DRB19-0385 - RJL Rockledge LLC
Final review of new construction
Address/Legal Description: 197 Rockledge Road/Lot 10B, Block 7, Vail
Village Filing 1 Raether Minor Subdivision Replat
Applicant: RJL Rockledge LLC, represented by Suman Architects
Planner: Erik Gates
David Campbell moved to approve. John Rediker seconded the motion and it
passed (4-0).
Absent:(1)Cahill
4.6.DRB19-0415 - Hallenbeck Residence
Conceptual review of a new single family residence
Address/Legal Description: 4480 Glen Falls Lane / Lot 8, Forest Glen
Subdivision
Applicant: George Hallenbeck, represented by Berglund Architects
Planner: Erik Gates
September 3, 2019 - Page 357 of 412
4.7.DRB19-0216 - West Vail Mall
Final review of a tree removal
Address/Legal Description: 2161 North Frontage Road West/Lot 2A, Vail
Das Schone Filing 3
Applicant: GKT West Vail ALB LLC, represented by Ankerholz Inc.
Planner: Ashley Clark
1. The applicant will return in spring 2020 with an update on the health of
the trees located at areas 4 and 5.
David Campbell moved to approve with conditions. John Rediker seconded
the motion and it passed (3-1).
Ayes:(3)Rediker, Austin, Campbell
Nays:(1)Cope
Absent:(1)Cahill
4.8.DRB19-0379 - Santisi Residence
Final review of an addition
Address/Legal Description: 2655 Larkspur Lane/Lot 4, Block 2, Vail
Intermountain Development Subdivision
Applicant: Santisi at Pheasant Court LLC, represented by Martin Manley
Architects
Planner: Jonathan Spence
David Campbell moved to Motion. John Rediker seconded the motion and it
passed (4-0).
Absent:(1)Cahill
4.9.DRB19-0419 - Shannon Residence
Final review of a change to approved plans (utility enclosure)
Address/Legal Description: 245 Forest Road/Lot 22, Block 7, Vail Village
Filing 1
Applicant: Michael S. Shannon 2007 QPR Trust - Mary Sue Shannon 2007
QPR Trust, represented by KH Webb Architects
Planner: Jonathan Spence
1. At time of project completion, the two utility box enclosures shall match
in terms of design including color and materials.
David Campbell moved to approve with conditions. John Rediker seconded
the motion and it passed (4-0).
Absent:(1)Cahill
4.10.DRB19-0395 - Town of Vail
Final review of an exterior alteration (boat launch)
Address/Legal Description: Adjacent to Bridge Road bridge
(210111101001)/Lot 1, Bighorn Subdivision 2nd Addition
Applicant: Town of Vail
Planner: Jonathan Spence
September 3, 2019 - Page 358 of 412
David Campbell moved to approve. John Rediker seconded the motion and it
passed (4-0).
Absent:(1)Cahill
4.11.DRB19-0355 - Vail Spa Condominiums
Final review of an exterior alteration (landscaping)
Address/Legal Description: 710 West Lionshead Circle/Lot 1, Block 2, Vail
Lionshead Filing 3
Applicant: Vail Spa Condominiums, KH Webb Architects
Planner: Chris Neubecker
1. The six-foot (6') high core-ten sound barrier wall (fence) shown on the
plans near the proposed berm is not approved and shall not be
installed.
David Campbell moved to approve with conditions. John Rediker seconded
the motion and it passed (4-0).
Absent:(1)Cahill
4.12.DRB19-0370 - Valley Condominiums
Final review of an exterior alteration (pool house/deck)
Address/Legal Description: 1616 Buffehr Creek Road/Parcel A, Lion's Ridge
Subdivision Filing 2
Applicant: Valley Condominiums, represented by Borgerson Design, Inc.
Planner: Chris Neubecker
1. Prior to issuance of a building permit, application shall work with Town
of Vail staff on a system to prevent wildlife access to the kitchen.
David Campbell moved to approved with conditions. John Rediker seconded
the motion and it passed (4-0).
Absent:(1)Cahill
4.13.Appeal - DRB19-0234 - DiGregorio/Gladkin Decks
A request for a review of an appeal of the Administrator's Decision for
DRB19-0234, pursuant to Section 14-1-6, Appeals, Vail Town Code.
Address/Legal Description: 2883 Timber Creek Drive Units 5B & 10B/Lot 8,
Block 4, Vail Intermountain Development Subdivision
Applicant: Victoria A. Gladkin Revocable Trust, Cynthia Horvath & Macrina
DiGregorio, represented by Balcomb & Green, P.C.
Planner: Chris Neubecker
John Rediker moved to deny the appeal. David Campbell seconded the
motion and it passed (4-0).
Absent:(1)Cahill
5.Staff Approvals
5.1.B19-0280 - Osborne Residence
Final review of an exterior alteration (reroof)
September 3, 2019 - Page 359 of 412
Address/Legal Description: 355 Mill Creek Circle/Lot 13, Block 1, Vail Village
Filing 1
Applicant: Barbara M. Osborne GST Trust FBO Elizabeth O. Siegel,
represented by AG Roofing Company
Planner: Glen Morgan
5.2.DRB19-0276 - Olsson Residence
Final review of an exterior alteration (deck)
Address/Legal Description: 4237 Columbine Drive Unit 21/Bighorn Terrace
Applicant: Christopher Olsson
Planner: Jonathan Spence
5.3.DRB19-0329 - Poch Residence
Final review of a tree removal
Address/Legal Description: 390 Beaver Dam Circle Unit E/Lot 4, Block 3,
Vail Village Filing 3
Applicant: Daivd & Michael Poch, represented by RFS LLC
Planner: Ashley Clark
5.4.DRB19-0328 - Sonnenalp
Final review of a tree removal
Address/Legal Description: 20 Vail Road/Lot 1, Sonnenalp Subdivision
Applicant: Sonnenalp Properties Inc., represented by Old Growth Tree
Service
Planner: Erik Gates
5.5.DRB19-0348 - Colten Residence
Final review of an exterior alteration (windows)
Address/Legal Description: 4800 Meadow Drive Unit 5/Riverbend at Vail
Applicant: Jerome & Jane Colten
Planner: Ashley Clark
5.6.DRB19-0350 - Valley Condominium Assoc ABC by Diva
Final review of an exterior alteration (windows)
Address/Legal Description: 1516 Buffehr Creek Road Unit A36/Parcel A,
Lion's Ridge Subdivision Filing 2
Applicant: Valley Condominiums Assoc ABC by Diva, represented by LHC
Construction Inc.
Planner: Chris Neubecker
5.7.DRB19-0351 - SDG Family Dynasty Trust
Final review of a tree removal
Address/Legal Description: 1193 Cabin Circle/Lot 4, Block 2, Vail Valley
Filing 1
Applicant: SDG Family Dynasty Trust, represented by Ceres Landcare
Planner: Jonathan Spence
5.8.DRB19-0352 - 307 Rockledge LLC
September 3, 2019 - Page 360 of 412
Final review of a change to approved plans (driveway)
Address/Legal Description: 307 Rockledge Road/Parcel B, Vail Village Filing
1
Applicant: 307 Rockledge LLC, represented by Suman Architects
Planner: Jonathan Spence
5.9.DRB19-0353 - Grand Hyatt Vail
Final review of a sign
Address/Legal Description: 1300 Westhaven Drive/Cascade Village - Vail
Cascade Resort
Applicant: Vail Hotel Partners LLC Laurus Corporation, represented by Hyatt
Hotels
Planner: Chris Neubecker
5.10.DRB19-0356 - Fowler Residence
Final review of a tree removal
Address/Legal Description: 4247 Columbine Drive Unit 20/Bighorn Terrace
Applicant: Thomas & Virginia Fowler Living Trust, represented by Brush
Creek Landscaping
Planner: Erik Gates
5.11.DRB19-0357 - Wagner Residence
Final review of a tree removal
Address/Legal Description: 5148 Gore Circle/Lot 5, Block 3, Bighorn
Subdivision 5th Addition
Applicant: Scott & Rachel Wagner, represented by Brush Creek
Landscaping
Planner: Jonathan Spence
5.12.DRB19-0359 - Sampson Residence
Final review of an exterior alteration (masonry veneer)
Address/Legal Description: 1824 Alta Circle/Lot 36, Vail Village West Filing 1
Applicant: Peter Sampson
Planner: Erik Gates
5.13.DRB19-0360 - 3 GCP Inc.
Final review of an exterior alteration (AC unit)
Address/Legal Description: 825 Forest Road Unit 3/Lot 3, West Day
Subdivision
Applicant: 3 GCP Inc., Nedbo Construction
Planner: Erik Gates
5.14.DRB19-0371 - Austria Haus Condominium Association
Final review of an exterior alteration (repaint)
Address/Legal Description: 242 East Meadow Drive/Tract C, Block 5E, Vail
Village Filing 1
Applicant: Austria Haus Condominium Association
Planner: Ashley Clark
September 3, 2019 - Page 361 of 412
5.15.DRB19-0374 - Viola Residence
Final review of an exterior alteration (solar)
Address/Legal Description: 797 Potato Patch Drive/Lot 27, Block 1, Vail
Potato Patch Filing 1
Applicant: Randall Viola, represented by Active Energies Solar
Planner: Ashley Clark
5.16.DRB19-0376 - Vath Residence
Final review of a change to approved plans (deck/hot
tub/stairs/windows/doors)
Address/Legal Description: 1044 Homestake Circle/Lot 4, Block 6, Vail
Village Filing 7
Applicant: Tricia & Steven Vath, represented by TAB Associates, Inc.
Planner: Jonathan Spence
5.17.DRB19-0377 - Mountain Haus
Final review of a change to approved plans (dryer vent)
Address/Legal Description: 292 East Meadow Drive/Tract B, Vail Village
Filing 1
Applicant: Mountain Haus Condominiums, represented by Nedbo
Construction
Planner: Jonathan Spence
5.18.DRB19-0378 - Saalfeld Residence
Final review of an exterior alteration (repaint/tree removal)
Address/Legal Description: 2478 Garmisch Drive/Lot 27, Block A, Vail Das
Schone Filing 1
Applicant: Thomas Saalfeld
Planner: Jonathan Spence
5.19.DRB19-0381 - Arrabelle
Final review of an exterior alteration (exhaust fan)
Address/Legal Description: 675 Lionshead Place/Lot 1 & 2, Lionshead Filing
6
Applicant: Arrabelle, represented by Tolin Mechanical Systems
Planner: Ashley Clark
5.20.DRB19-0383 - Santisi Residence
Final review of a tree removal
Address/Legal Description: 2655 Larkspur Lane/Lot 4, Block 2, Vail
Intermountain Development Subdivision
Applicant: Michael Santisi
Planner: Jonathan Spence
5.21.DRB19-0384 - Marriott Vail
Final review of a change to approved plans (rooftop unit)
Address/Legal Description: 715 West Lionshead Circle/West Day
Subdivision
September 3, 2019 - Page 362 of 412
Applicant: Diamondrock Vail Owner LLC, represented by NeoStudio
Planner: Jonathan Spence
5.22.DRB19-0386 - Chamonix Chalets
Final review of an exterior alteration (repaint)
Address/Legal Description: 2489 & 2497 Chamonix Lane/Lots 20 & 21 & 22
& 23, Block C, Vail Das Schone Filing 1
Applicant: Chamonix Chalets, represented by Mountain Valley Property
Management
Planner: Chris Neubecker
5.23.DRB19-0387 - Princess World Jewelers
Final review of a sign
Address/Legal Description: 281 Bridge Street Unit 6/Lot D & E, Block 5C,
Vail Village Filing 1
Applicant: Princess World Jewelers
Planner: Jonathan Spence
5.24.DRB19-0388 - Hicks Residence
Final review of an exterior alteration (snowmelt)
Address/Legal Description: 225 Forest Road/Lot 25, Block 7, Vail Village
Filing 1
Applicant: Ed & Gloria Hicks, represented by KH Webb Architects
Planner: Chris Neubecker
5.25.DRB19-0390 - Vail Fire Station #3
Final review of an exterior alteration (AC units)
Address/Legal Description: 2399 North Frontage Road West/Parcel A, Vail
Das Schone Filing 1
Applicant: Town of Vail, represented by Pierce Architects
Planner: Chris Neubecker
5.26.DRB19-0391 - C & M Taylor Properties LLC
Final review of a change to approved plans (sconces)
Address/Legal Description: 22 West Meadow Drive Unit 230/Lot H, Vail
Village Filing 2
Applicant: C & M Taylor Properties LLC, represented by Suman Architects
Planner: Ashley Clark
5.27.DRB19-0392 - Roble Residence
Final review of an exterior alteration (windows)
Address/Legal Description: 600 Vail Valley Drive Unit K/Tract B, Vail Village
Filing 7
Applicant: Beverly Roble, represented by Nedbo Construction
Planner: Jonathan Spence
5.28.DRB19-0393 - Town of Vail
Final review of an exterior alteration (reroof)
September 3, 2019 - Page 363 of 412
Address/Legal Description: 4682 Meadow Drive/Mountain Meadow
Condominiums
Applicant: Town of Vail
Planner: Jonathan Spence
5.29.DRB19-0394 - RS2 LLC
Final review of an exterior alteration (AC units)
Address/Legal Description: 4273 Columbine Drive/Lot 16, Block 9, Bighorn
Subdivision 3rd Addition
Applicant: RS2 LLC, represented by R & H Mechanical
Planner: Erik Gates
5.30.DRB19-0396 - Anton Residence
Final review of an exterior alteration (windows)
Address/Legal Description: 292 East Meadow Drive Unit 110/Tract B, Vail
Village Filing 1
Applicant: Yuriko & Philip Anton, represented by Nedbo Construction
Planner: Erik Gates
5.31.DRB19-0397 - Schapperle Residence
Final review of an exterior alteration (snowmelt/vent)
Address/Legal Description: 3817 Lupine Drive Unit B/Lot 3, Bighorn
Subdivision 2nd Addition
Applicant: John F. Schapperle Jr Living Trust, represented by American
Plumbing & Heating Service Inc.
Planner: Ashley Clark
5.32.DRB19-0398 - Pearson Residence
Final review of an exterior alteration (dryer vent)
Address/Legal Description: 2925 Basingdale Boulevard/Lot 6, Block 8, Vail
Intermountain Development Subdivision
Applicant: Jay Pearson
Planner: Ashley Clark
5.33.DRB19-0399 - Speck Residence
Final review of a tree removal
Address/Legal Description: 3150 Booth Falls Court Unit E/Lot 4, Block 2,
Vail Village Filing 12
Applicant: Eric Speck
Planner: Jonathan Spence
5.34.DRB19-0400 - Brandywine Trace Condo
Final review of a change to approved plans (time extension)
Address/Legal Description: 2249 Chamonix Lane/Lot 4, Block A, Vail Das
Schone Filing 1
Applicant: Brandywine Trace Condo
Planner: Chris Neubecker
5.35.DRB19-0402 - Vail Ski LLC
September 3, 2019 - Page 364 of 412
Final review of a tree removal
Address/Legal Description: 483 Beaver Dam Circle / Lot 1, Block 2, Vail
Village Filing 6
Applicant: Vail Ski LLC, represented by Lindvall Mountain Real Estate
Planner: Jonathan Spence
5.36.DRB19-0404 - Town of Vail
Final review of an exterior alteration (fuel tanks)
Address/Legal Description: 1329 Elkhorn Drive / Unplatted
Applicant: Town of Vail, represented by John King
Planner: Jonathan Spence
5.37.DRB19-0405 - Kress Residence
Final review of a tree removal
Address/Legal Description: 4269 Nugget Lane/Lot 3, Bighorn Estates
Applicant: Keith Donald Kress, represented by Vail Valley Tree Service
Planner: Jonathan Spence
5.38.DRB19-0406 - Helmering Residence
Final review of a tree removal
Address/Legal Description: 4269 Nugget Lane/Lot 4, Bighorn Estates
Applicant: Raymond J. Helmering Revocable Trust, represented by Vail
Valley Tree Service
Planner: Jonathan Spence
5.39.DRB19-0407 - Florek Residence
Final review of a tree removal
Address/Legal Description: 4289 Nugget Lane/Lot 5, Bighorn Estates
Applicant: Robert Florek, represented by Vail Valley Tree Serivce
Planner: Jonathan Spence
5.40.DRB19-0409 - Venerable Residence
Final review of a change to approved plans (garage doors)
Address/Legal Description: 175 & 185 Forest Road/Lot 26, Vail Village Filing
1
Applicant: Ed Venerable, represented by KH Webb Architects
Planner: Jonathan Spence
5.41.DRB19-0411 - Blyth Residence
Final review of an exterior alteration (repaint)
Address/Legal Description: 1404 Moraine Drive/Lot 2, Dauphinais-Moseley
Subdivision Filing 1
Applicant: Valentine Blythe Colorado LLC
Planner: Jonathan Spence
5.42.DRB19-0416 - Axelrod Residence
Final review of a tree removal
September 3, 2019 - Page 365 of 412
Address/Legal Description: 1977 Circle Drive/Lot 25, Buffehr Creek
Resubdivision
Applicant: Arthur & Judith Axelrod, represented by Vail Valley Tree Service
Planner: Jonathan Spence
5.43.DRB19-0417 - Frederick Residence
Final review of an exterior alteration (repaint)
Address/Legal Description: 2840 Basingdale Boulevard/Lot 4, Block 9, Vail
Intermountain Development Subdivision
Applicant: Daniel Frederick
Planner: Jonathan Spence
5.44.DRB19-0421 - Lion's Ridge
Final review of a tree removal
Address/Legal Description: 1265 North Frontage Road West/Lot 2, Timber
Ridge Subdivision
Applicant: Town of Vail, represented by Ceres Landcare
Planner: Jonathan Spence
5.45.DRB19-0422 - Sockel-Stone Residence
Final review of a change to approved plans (landscaping)
Address/Legal Description: 1465 Greenhill Court Unit A/Lot 9, Glen Lyon
Subdivision
Applicant: Bonnie Sockel-Stone, represented by Henkes & Associates Inc.
Planner: Jonathan Spence
5.46.DRB19-0427 - Vail Custom Builders
Final review of a sign
Address/Legal Description: 100 East Meadow Drive Unit 7A/Lot O, Block
5D, Vail Village Filing 1
Applicant: AJW Properties II LLC, represented by First Chair Designs, Inc.
Planner: Jonathan Spence
5.47.DRB19-0434 - Town of Vail
Final review of an exterior alteration (reroof)
Address/Legal Description:
1281 North Frontage Road West/Lot 1, Timber Ridge Subdivision
1975 West Gore Creek Drive/Lot 29-42, Vail Village West Filing 2
1699 Geneva Drive/Lot 1, Matterhorn Village Filing 1
1775 Sunburst Drive/Vail Village Filings 7 & 8 and Unplatted
Applicant: Town of Vail
Planner: Jonathan Spence
The applications and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South
Frontage Road. The public is invited to attend the project orientation and the site visits that
precede the public hearing in the Town of Vail Town Council Chambers. Times and order of
items are approximate, subject to change, and cannot be relied upon to determine at what time
the Design Review Board will consider an item. Please call 970-479-2138 for additional
September 3, 2019 - Page 366 of 412
information. Sign language interpretation available upon request with 24-hour notification, dial
711.
September 3, 2019 - Page 367 of 412
PLANNING AND ENVIRONMENTAL COMMISSION
August 26, 2019, 1:00 PM
Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Attendance
Present: Brian Gillette, Pam Hopkins, Rollie Kjesbo, Ludwig Kurz, John-
Ryan Lockman, Karen Perez, Brian Stockmar
Absent: None
2.Main Agenda
2.1.A request for the review of a Development Plan, pursuant to Section 12-6I-
11, Development Plan Required, Vail Town Code, for a new housing
development located at 3700 North Frontage Road East/Lot 1, East Vail
Workforce Housing Subdivision (“Booth Heights Neighborhood”), and
setting forth details in regard thereto. (PEC19-0018) 120 min.
120
Minutes
Applicant:Triumph Development
Planner:Jonathan Spence
General Conditions of Approval
1. Certificates of Occupancy for this project will only be issued in a manner
that maintains a minimum of 70% of the total built Gross Residential Floor
Area (GRFA) as deed-restricted employee housing units. At no time shall
the unrestricted units for which Certificates of Occupancy are issued
exceed 30% of the total built GRFA.
2. This property is within a geologically sensitive area pursuant to Chapter
12-21 Hazard Regulations, Vail Town Code. Prior to issuance of any
building permit for construction within the geologically sensitive areas, the
owner shall submit a written, signed and notarized affidavit certifying
acknowledgement of receiving personal notice of the fact that that said
building or structure is in an area of geologic sensitivity and notice of the
studies conducted to date with regard thereto.
3. All plans submitted with the building permit application for property within
geologically sensitive areas shall be stamped by the applicant "Geologically
Sensitive Area" together with the applicable zone designation.
4. In lieu of the previously proposed on-site wildlife habitat mitigation plan,
the applicant shall perform the commitments outlined in the August16, 2019
memo titled “Booth Heights Revised Wildlife Mitigation Plan Incorporating
TOV’s Biologist Recommendations” submitted by the applicant. This
includes a $100,000 financial contribution by the applicant made prior to
April 15 in the year that the applicant will pull a building permit, , to the Town
of Vail or other such agency or entity determined in consultation with the
Town of Vail and Colorado Parks and Wildlife, for the purpose of ongoing
wildlife habitat improvements, monitoring and study. If said funds are not in
fact spent within five (5) years of the date of the contribution, the funds shall
September 3, 2019 - Page 368 of 412
be returned to the applicant within 30 days after the expiration of the 5-year
period.
Prior to Issuance of any Building Permit
5. Prior to building permit submittal, the applicant shall provide a plan for bus
stops in the vicinity of the eastern end of the development to include stops
on both the north and south side of the Frontage Road, to be reviewed and
approved by staff. These improvements shall be financed by the applicant
and completed prior to the first certificate of occupancy for the development.
6. Prior to Issuance of any Building Permit, the Applicant shall submit, for
review and approval by the Town of Vail, a slope monitoring program, during
construction activities, near the ancient landslide deposits at the east end of
the site, in a form and manner to be determined by the applicant’s
professional geologist.
7. Prior to Issuance of any Building Permit the applicant shall submit, for
review and approval by the Town of Vail a plan for monitoring system with
video recordings for enforcement of wildlife mitigation measures and
trespass in prohibited areas and take corrective action to remedy trespass,
which recording and records of enforcement shall be made available to the
Town of Vail upon request. This condition shall continue with the property
owner and manager of the Homeowners Association responsible for the
property.
8. Prior to creation of a curb cut and installation of improvements (bus stop
and sidewalk) in Colorado Department of Transportation (CDOT) the right-
of-way, applicant shall obtain written approval from the Colorado Department
of Transportation. A copy of such approval or permit shall be provided to the
Town of Vail prior to related construction activities commencing.
Prior to Issuance of the First Certificate of Occupancy
9. Prior to Issuance of any Certificate of Occupancy, the Applicant shall
develop an Environmental Education Program to educate the residents and
owners of the Booth Heights Neighborhood about the environmental
sensitivity of the site and the vicinity. The Education Program shall be
reviewed by the Town of Vail Environmental Sustainability Manager and the
Colorado Parks and Wildlife District Wildlife Manager and approved by the
Town of Vail. The Education Program shall include, at minimum, information
on the mapped wildlife habitats, potential human impacts to bighorn sheep,
elk, black bears, and peregrine falcon. The Education Program shall clearly
describe the activities and uses that are prohibited on site (including dogs,
outdoor food gardens, bird feeders, feeding or harassing of wildlife)
regulations on trash enclosures, prohibition on construction new trails, and
prohibition on accessing the area to the north of the berm/fence. A copy of
the Environmental Education Program shall be an attachment to all leases
and provided to all tenants prior to occupancy, and shall also be recorded
with the Eagle County Clerk and Recorder to inform future property owners.
A copy of the Education Program and W ildlife Mitigation Plan shall be kept
on file with the Homeowners Association and shall be provided to all
leaseholders and shall be made available within reasonable notice to any
tenant, unit owner or the Town of Vail, upon request.
10. Applicant shall enter into a protective covenant with the Town of Vail, to
be reviewed and approved by the Vail Town Council, that will bind the
property, its current owners and all subsequent owners, to restrictions
related to the prohibition of dogs other than those required to be permitted
September 3, 2019 - Page 369 of 412
by law, prohibition on short term rentals, prohibition on the construction of
trails, and prohibiting access to the 17.9 acre NAP parcel to the east.
11. Applicant shall install signs along the south side of the rockfall berm
clearly stating that access to the berm and properties to the north of the
development site, and to the adjacent 17.9 acre NAP parcel, is prohibited.
The location, number and content of signs shall be proposed by the
applicant and approved by the Town of Vail Environmental Sustainability
Manager and the Colorado Parks and Wildlife District Wildlife Manager.
12. Applicant shall include a fence easement on the first subdivision plat
recorded for this development, which easement shall generally be located
along the south side of the rockfall berm, for the potential future installation
of wildlife fencing should it be determined necessary by Colorado Parks and
Wildlife.
13. Applicant shall work with the Town of Vail in good faith to pursue a
conservation easement to permanently restrict the use of the 17.9 acre NAP
parcel by obtaining a conservation easement from a land trust. This
conservation easement will prohibit the construction of structures, but will
also preserve the ability for wildlife enhancements, as well as other
requirements for the development of the Booth Heights neighborhood by the
applicant such as geological monitoring and testing and soil stabilization
activities. The primary purpose and related allowable use of the property
shall be for the preservation and enhancement of wildlife.
14. Prior to final subdivision plat approval, a copy of the Homeowners
Association documents shall be provided to the Town of Vail, and shall
include an inspection and maintenance plan for the rockfall hazard
mitigation berm. The plan shall include an inspection schedule. A copy of
the inspection schedule and maintenance activities shall be provided to the
Town of Vail upon request.
15. Prior to issuance of a Certificate of Occupancy for any of the deed-
restricted employee housing units, the applicant shall record with the Eagle
County Clerk and Recorder, in a form acceptable to the Town Attorney, the
Town of Vail Type IV employee housing deed-restriction covenant.
Commissioner Stockmar called the hearing to order.
Mr. Matt Mire, Town Attorney, presented some comments. Mr. Mire stated
that there was a letter stating the Mr. Lockman should be disqualified from
voting due to a conflict of interest.
Mr. Lockman stated he works as an Environmental Sustainability Manager
for Vail Resorts, that there has been no influence from his employer, or no
impact to his employment as a result of this hearing.
Mr. Mire asked if there would be any compensatory benefit to Mr. Lockman
as a result of the hearing.
Mr. Lockman stated no.
Mr. Mire asked whether he could remain impartial given his employment
status.
Mr. Lockman replied in the affirmative.
September 3, 2019 - Page 370 of 412
Mr. Jonathan Spence made some comments regarding changes that have
been made since 2 weeks ago. Mr. Spence stated the unit count and
bedroom mix has been changed. He stated the unit count has been reduced
to 30 units, a reduction in 12 units by converting 24 units into four
bedrooms. The result is that the project now conforms to the Town’s parking
requirements. He stated that it does not change the total bedroom count or
the GRFA. What the reconfiguration does change is the allowable
occupancy per the Vail Town Code. Mr. Spence stated for a 2 bedroom unit
you could have 6 people. He stated the change reduces maximum
occupancy from 252 to 228 persons.
Mr. Spence stated the wildlife mitigation plan has been further modified. He
noted there was an update included in the packet and a memo was
submitted by Kristen Bertuglia, and staff is available to answer any
questions.
Mr. Spence stated that some commission members wanted to ban all
outdoor smoking. Mr. Spence stated that the applicant has proposed an
outdoor smoking area.
Michael O’Connor, Triumph Development, provided an update of the
elements that have changed since the last meeting.
Mr. O’Connor stated the unit count has been reduced. He stated they looked
hard at shrinking the size of the multifamily buildings. He said it was not the
right thing to do for the plan. He stated that they took the PEC’s direction to
meet the parking requirements seriously. Mr. O’Connor stated that EHUs
were a community need.
Mr. O’Connor then reviewed the criteria for review and referred to the
previous meeting’s testimony.
Mr. O’Connor, relying on a slide titled “Comparison to TOV Residential
Districts” discussed the density level of the proposal compared to the
surrounding neighborhood.
Mr. O’Connor stated they have added additional tree coverage for the new
proposed bus stop.
Mr. O’Connor then reviewed the designated smoking areas on the property.
He noted it’s important to provide these spaces, as no smoking is allowed
inside the units. He stated these areas are contained within the site and
should not be a wildfire nuisance.
Mr. O’Connor then reviewed criteria E and stated that many pages of
environmental reports have been combined and reviewed. He noted that
there has been a comprehensive review of the proposal and noted their
wildlife mitigation plan. Relying on a slide titled “Revised Onsite Wildlife
Mitigation Plan” Mr. O’Connor reviewed what the changes have been:
mainly a conservation easement granting a covenant to the Town of Vail. He
noted that it also allows the Town to enforce wildlife violations and moving the
wildlife fencing, additional screening, prohibition on short-term rentals,
prohibition of dogs. Mr. O’Connor noted a $100,000 contribution to be paid
prior to April 15 of year of work.
Mr. O’Connor stated that he has demonstrated compliance with the Housing
September 3, 2019 - Page 371 of 412
district criteria and asked for approval for the proposal.
Mr. Spence stated that US Forest Service and a wildlife biologist are
available to answer any questions.
Mr. O’Connor stated 7 sheets were resubmitted as changes – the interiors
changed.
Mr. Spence stated the only changes were the floor plans and some
landscape treatment around the west end bus stop.
Mr. Gillette: Inquired about the wildlife mitigation plan.
Mr. O’Connor stated that there is one document that summarized everything
and noted that in addition the PEC can impose conditions of approval,
which supersede the other documents.
Ms. Perez: Inquired about condition number 7 – line 6 and noted a stray
comma. Condition 8 line 9 the language should say except as required by
law.
Ms. Perez: Are you in agreement with all these conditions?
Mr. O’Connor: Stated he is acknowledging the conditions of approval as a
requirement to get this approved.
The board then discussed with Mr. O’Connor the mechanisms in place to
regulate the restrictions on the property. Mr. Stockmar was not convinced
that the things in place are adequate to protect the environment and species.
Mr. Stockmar stated he is not sure they are adequate as preventative. Mr.
Stockmar asked about protection from injuries or damage from rockslides.
Mr. O’Connor stated that the studies that have been done and the
identification of the severity is half of what is next door while the mitigation
efforts are the same as next door.
Mr. O’Connor stated they have the plan and engineering in place and the
Town’s code identifies what needs to be done in order to develop in these
areas.
Mr. Stockmar stated that once an issue has been put on the table, their
purview expands to include those issues.
Jonathan Spence stated that the application as proposed today is for the
west end bus stop.
Page 2 of Mr. O’Connor’s memo states no major cuts, slopes or paths at the
front of the site.
Mr. O’Connor stated a landscape path at the far end of the site is proposed
to maintain access.
Mr. Lockman inquired about the enforcement of the protective covenants.
Mr. Spence stated that it is not the Town of Vail’s sole responsibility, the
HOA is responsible, and if it is failing, then the Town may step in.
September 3, 2019 - Page 372 of 412
Mr. Devin Duval, Colorado Parks and Wildlife, stated that largely speaking,
we don’t know what the efficacy of the mitigation measures will be. He noted
the offsite habitat treatments will be done with the best practices but we don’t
know what the permanent effect will actually be. He stated that they’ve gotten
to a good place that will at least minimize impacts and they still have
concerns and questions about enforcement and seed money and funding
availability after the 5 year time frame.
Mr. Duval stated that local extrication is a possibility and they cannot say
defensibly that that is not a possible outcome.
Mr. Gillette inquired about the survival of the sheep without this development.
There was a discussion regarding the impact of the development on the
winter range.
Mr. Aaron Mayville, US Forest Service, answered questions from the board.
Upon inquiry from Mr. Gillette, Mr. Mayville stated that they are looking at
two scales of habitat improvement. The first is looking at some relatively
simple habitat measures in the triangle trip about 30 acres. He stated that
can be done quickly. He stated the second is the larger scale which has
more hurdles; he noted that maybe that is the best thing to do. He stated that
is really prescribed fire across the range. He stated they have a policy
direction not to do prescribe fires within the wilderness. He stated that we
have two resource areas wildlife habitat and wildlife values that are clashing.
He stated that in the next couple of months they will review the bigger habitat
improvement. Mr. Mayville stated they have been taking steps to explore the
possibility of doing this.
There was a discussion over the pros and cons of prescribed burns.
Mr. Lockman asked how confident Mr. Mayville is with the wildlife protection
plan.
Mr. Mayville he stated if we can improve habitat and there is $100,000 to do
that, it’s a good thing.
There was a discussion regarding closures and other tools available to
protect wilderness.
Mr. Gene Byrne, retired Colorado Parks and Wildlife, stated that for the last
17 years of his career he worked in the Vail area.
Ms. Melanie Woolever, Retired U.S Forest Service for 30 years, was the
bighorn sheep leader. Ms. Woolever stated that she and two others
submitted reports.
Ms. Woolever stated that overall, there’s nothing about the project that is
going to benefit the bighorn sheep. She stated it’s hard to know what the
disturbance impacts will be, though we know there are impacts. She stated
that there are a lot of unknowns. She stated reducing the amount of impact
from the public is good.
Mr. Byrne stated that offsite habitat improvements would be more beneficial.
He noted that it is difficult to make bighorn sheep habitat out of an aspen
grove.
September 3, 2019 - Page 373 of 412
There was a discussion regarding the impact of the proposed berm and
whether or not there should be a closure.
The wildlife biologists were in support of the bus stop to the east.
Mr. Stockmar asked if the proposed mitigations re enough to offset the
impact to the sheep.
Ms. Mayville would not give a response to whether the proposed mitigations
would protect the bighorn sheep. She stated that there is not enough
information to know.
Mr. Byrne stated that he is encouraged with the changes that have been
proposed: putting the mitigation efforts offsite, prohibiting dogs, putting seed
money towards habitat restoration. He stated he did not think anybody could
predict – he noted the biggest threat to the bighorn sheep herd is closely
associated with domestic sheep and pneumonia. He noted that domestic
sheep can carry pneumonia and pass it on to bighorn sheep.
Mr. Gillette asked what the best use of $6 million would be – to buy this lot or
put the money towards offset. Mr. Byrne advocated for the offsite habitat
work. He noted this is on the edge of the prime sheep winter range. He
stated if it was right below the cliffs, it would be different. He stated this area
is the only mapped winter range that we know. Mr. Byrne described how
strange it is that the sheep return to this area and it is a very special area.
Ms. Woolever stated that the challenge is not just the 5 acres, it’s the
associated disturbance that comes with it. She stated enforcing this and all
the restrictions in place, ameliorating the disturbance is going to be really
difficult. She stated the habitat restoration also needs to happen. She stated
that if it were up to her she’d say not to put the developed there but noted it
is not the loss of 5 acres, it is also the assorted disturbance.
Mr. Stockmar closed the presentation by the applicant and staff and opened
the meeting to public comment.
Public Comment:
Larry Stewart, East Vail, stated that the reduction in the unit count does
nothing to correct the problem of the project. He stated it only has an
incremental effect on the number of people who will be living there. The
mass is the same; it will still stand out like a sore thumb. He stated that
nothing has been improved. He stated that the mitigation must be
implemented – past tense. He stated that Triumph is walking away from their
responsibility to mitigate from their harm. He asked the board to turn down
the project.
Susan Bristol, Vail resident stated that the PEC members are asked to
approve a plan without the appropriate tools. She stated that a 3-D model is
a pretty basic tool and stated the board has been given a slow dribble of a
flat site plan and flat drawings that do not accurately demonstrate the
topography and masses.
Joe Staufer, Vail resident, stated 3 wildlife biologist came to the same
conclusion: this project should move somewhere else if you want to save the
bighorn sheep. He stated that this project is a bad deal for the Town of Vail.
He stated it is a bad deal because when you come up for an alpine visit this
September 3, 2019 - Page 374 of 412
will be the first thing people will see coming up from Denver. He stated that it
does not address the problems it will create.
Burke Chestnut, East Vail Resident, discussed safety and pedestrian
concerns and stated they were not evaluated. He stated that there have not
been any up to date safety features. He asked, who will pay for upgrades
while it is a direct impact from this development? He asked, who would be
liable should something happen?
Ann Marie Mueller, born in Chamonix (France), she stated that anyone who
has a decision to make should go and sees Chamonix and see the
destruction from the rock slides. She stated that you have to see the worst to
make a decision that can be based on the utmost caution.
Kevin Denton, lucky enough to live in one of the Town of Vail units at
Chamonix. He stated that he is in support of this. He stated more people like
him need the opportunity to live closer to work and have access to public
transportation route. He stated that more and more people are going that
route because you don’t want to pay for parking when you’re going to work.
He stated that having people say that this isn’t the right site for this
development is more or less saying that people like him shouldn’t live in this
area, and stated the it should be a hard yes.
Tom Hopkins, Vail Resident, stated that the essence of the issue is that there
are two very good uses competing. He stated that we want affordable
housing and want to preserve the beauty of the valley and the bighorn
sheep. He stated that for affordable housing there are other options.
Diane Coggan, Vail resident, stated that she is proud to say she has raised
a great son because of the people like Tom Hopkins, who assisted her when
her son went missing. She stated that she loved the community and asked
what will happen to everybody with grey hair is gone.
Jonathan Staufer, Vail resident, stated that he submitted 3200 signatures on
a petition. He stated that this is a great project in the wrong place. He stated
that the documents that make up the planning and zoning codes envisioned
a town that lives in harmony with its environment, he said this doesn’t.
Molly Morales, Vail Local Housing Authority, she stated that the housing
authority fully supports the project.
Pam Stenmark, Vail resident, asked why we’ve not seen an image showing
the berm in relation to the architecture. She stated that the project should be
limited to only service dogs. She stated smoking of all kinds should be
limited.
Blondie Vucich, Vail resident, spoke to pedestrian safety. She stated she is
a runner and has had many close calls. She spoke to the serious concerns
with pedestrian safety and asked the board to take this seriously.
Joan Carnie, Vail Resident, stated that in the early days there was a thought
of building a gas station at exit 180 for East Vail and was denied because
the people who lived there wanted it to be a low-density neighborhood
always. She stated she wants to keep east Vail a nice area. She stated that
the employees live down valley and come up here, they still enjoy the whole
experience and there are some opportunities opening up for employees.
She stated that this is a money maker for Triumph and Vail Resorts and
September 3, 2019 - Page 375 of 412
asked if they’ve looked around for other places.
Cindy Steimle, Vail resident, asked if Vail wants to be known as the
exterminator of bighorn sheep. She stated we are custodians not of Vail
Resorts employees, but of the land and animals. She stated it is their right
and responsibility to protect the animals. She stated that Vail Resorts will be
known as the destroyers of the dwindling protection of the bighorn sheep.
Grace Poganski, Vail residents, stated that this property is in Geologically
Hazardous Area and read from the code.
Pete Feistmann, Vail resident, discussed the size of the building. He stated
that the $100,000 mitigation is a pittance and affront to the sheep. He
described the staff memo’s private covenant comment.
Kaye Ferry, Vail resident, referred to the wall and stated that the language
on the wall should be used as the criteria for every project to be reviewed.
She stated they are being led to believe that if this project is not approved
then there will be no employees. She stated we have choices. She stated
there is half of Timber Ridge that has not yet been redeveloped and that
density should be increased. She stated that Ever Vail has been approved
with hundreds of units and there’s been no movement. She stated that we
have many choices but need the nerve and determination to enforce those
choices. She said this is a very easy decision and vote to preserve this
land.
Jim Lamont, Vail Homeowners Association, stated that he was part of a
group that planned East Vail. He stated that they came to the conclusion that
this site was an undevelopable property due to the natural hazards and
wildlife issues. He stated they could not come to an agreement on the
acquisition of the property. He stated he and others are trying to defend the
integrity of the community.
Mike Steimle, Vail resident, stated that this past winter there was a lot of
snow. He stated that the whole herd of sheep came and invaded their
neighborhood because they didn’t have anywhere else to go and now
they’re trying to take away more space from the sheep. He stated a lot of his
neighbors were mad because sheep ate what they paid for.
Tom Vucich, Vail resident, stated that the applicant stated they are seeking
to ensure protection of the wildlife and stated that is a complete falsehood.
Mr. Vucich stated that Mr. Lockman had some concerns about the accuracy
of some of the renderings. He stated that enforcement does not happen and
cited examples of failure enforcement.
Mary McDougall, Vail resident, in support of the project and urged the PEC
to give more opportunities to live here.
Tony Ryerson, Vail resident, stated that this is a huge gamble and the risk is
not worth it. He stated there will be no undoing if the herd vanishes which is
what the experts are saying. He stated once the project begins and
excavators come in he does not think any mitigation is going to have them
come back. He stated the concession that the applicant has offered in the
reduction of the number of units and money is a nice gesture, but it would
feel like a conscience bribe. He stated it will be a big scar.
Chairman Stockmar closed public comment.
September 3, 2019 - Page 376 of 412
Mr. O’Connor stated he has no closing comments.
Mr. Spence stated he is available for any questions. He noted the ADA
ramp exhibit was just to show what would be necessary for an East Vail bus
stop.
Mr. Lockman stated he wanted more information on the bus stop options.
Mr. O’Connor stated that they are proposing is a bus stop on the west side
of the property with the additional screening.
Mr. O’Connor stated that there is a landscape path wooden steps, buried in
the snow during the winter.
Mr. Stockmar stated there is a conflict between the memo, his statements
and the drawings. Mr. O’Connor stated they are trying not to see east-west
barriers.
Mr. O’Connor stated that if the bus stop was located to the east there would
be substantially more paths for an ADA compliant route to the location.
There was a discussion regarding the location of the bus stop.
Mr. Gillette asked Mr. Byrne which is worse, having the bus stop to the west
or allowing the sheep to come into the bus stop and getting blocked to the
east. Mr. Lockman stated that the proposed design created a clear area
Ms. Hopkins stated they could create another berm to prevent the sheep.
Mr. Byrne stated because there is the road that goes down the west side
and the frontage road and the heavy impact is uphill from the sheep, his
feeling is that these 1.7 acres will be lost to sheep. He stated that Rick
Thompson felt they may come in at the winter, though has changed his
opinion.
There was a discussion between the board, wildlife biologists and Colorado
Parks and Wildlife on the best location for the bus stop.
Mr. Lockman thanked the public comments. He stated that they have to look
at the development application today and make a decision based on the
criteria. Mr. Lockman stated that he has learned a lot of about the
importance of pedestrian safety and stated that he is hopeful about the
situation as the Town Council has approved a budget specifically to look at
the underpass and noted that pedestrian safety is one of his highest
priorities. He stated he asked for scaling and massing which was provided
by the applicant. He noted that over the years models have been provided.
Over the years and he’s never seen a physical model.
Mr. Lockman stated in terms of the bus stop, he is struggling because it is
about reducing the impact. He stated he wants to hear the other
commissioners’ opinions on it. He noted if there is a true benefit of moving
the bus stop to the east he is open to the idea, though feels it would be more
suited on the west. He stated that some improvements that have been made
since the last meeting are helpful. Mr. Lockman stated partnering with the
Town for increased enforcement is helpful. Mr. Lockman stated the longer-
term idea of the permanent conservation easement is a must.
September 3, 2019 - Page 377 of 412
Ms. Hopkins stated that the Town of Vail has standards and the PEC has
standards to uphold. She stated the number one criterion is the building
design, which is her strength. She stated this building will last until 2060 or
2070. She stated the project showed in East Vail were Timber Falls and
Racquet Club, which are aging. She stated the applicant needs to up their
game in terms of design. She cited concerns with the roof heights, and the
windows being the same size. She stated there is no character and it looks
like any neighborhood in USA. She stated it does not work with the
topography and needs to be better. She stated that the massing is huge and
dense. The way she sees it, the berm takes two acres of the land, 60’ high
on the east side and has 2 acres for the buildings, and that takes it to 61
units on 2 acres or 30 units an acre. She stated that is not what was
originally thought of and it is crammed.
Ms. Hopkins stated the berm is part of the massing and the only thing we
ever received was a flat elevation, which if it was in the perspective provided
it would have overwhelmed the building, and stated it is huge and impactful.
She discussion item B – responsive to the site and the community. She
stated the project does not respond to the site at all and the proposal will just
bulldoze the site. For the open space and the landscaping, the south side of
the berm which is visible, the top half is at 1:1 slope, the second half is a 2:1
slope. I don’t know how you can keep topsoil on or get anything to grow on
there. She stated that it is difficult that it gets counted as landscaping.
Ms. Hopkins stated that part of it is sustainability and in 2015, the Town of
Vail was to be a sustainable destination. This project is just going in
bulldozing and filling and excavating into the north side. She stated that to
her it is offensive that the berm was not seen, it is disingenuous. She stated
in terms of the pedestrian and vehicles she prefers to move the bus stop to
the east. The environmental issues, the wildlife, she did not see how any of
the mitigation efforts will work. She noted the next 8 mitigations includes
rockfall, landslide, wetlands slope stability existing unknown soils condition,
existing springs 2-3 avalanche paths and debris flow. She stated she has
read all of the engineering reports and the construction related issues have
been somewhat addressed and did not know if blasting was required.
Ms. Hopkins stated that the berm is designed for spherical boulders but
there is also littered on the site 20-25’ limestone slabs and cited a concern if
those were dislodged. She stated that Chamonix is well done and works with
the land. She stated they did not bulldoze the whole site. She stated it
doesn’t seem like they’re there yet to do this. F: compliance with other plans
– she noted that action item 2 in the 1994 Open Lands Plan and action item
23 in 2018 Open Lands Plan, the purpose is to protect environmentally
sensitive land form development.
Ms. Hopkins stated it’s still an option for Town of Vail to purchase the parcel.
She read from the Vail Land Use Plan. She stated that she did not think the
project is there yet and the whole project will look like a bulldozed swath.
Ms. Perez stated this is about balance and whether or not the applicant has
met the criteria. She stated they have asked the applicant to make a lot of
changes. She stated the applicant has gone above and beyond any other
mitigation plan ever submitted before this commission. She noted it was
helpful to hear from Colorado Parks and W ildlife and the wildlife biologists.
She stated their criteria is not elimination of environmental impact, it is
mitigation as necessary. She stated the mitigation plan as submitted is a
September 3, 2019 - Page 378 of 412
pretty good plan, as said by the experts. Ms. Perez stated that they need to
take into consideration what has happened in the last 5 meetings. She stated
that they serve at the pleasure of the Town Council who gives them their
criteria and standards. She stated that she thinks we need a vote today.
Mr. Kurz stated they need a vote today. He stated this is one of the more
difficult decisions they have had to make. Mr. Kurz stated after all the pros
and cons brought up by public staff, consultants and this commission, that
they must review the application under their criteria. He stated the applicant
has done an adequate job responding to the commission and the public. He
stated he fully understands and accepts that the sheep will be impacted,
however, he thinks the mitigation proposed and is being supported by the
wildlife groups to some degree is helping the project. He stated the parking
issue has been resolved. Mr. Kurz stated this application with the conditions
for approval protects the Town in the best way it can be protected. He stated
he would be voting in favor.
Mr. Gillette stated that there is a properly vetted application. He stated that it
will be up to Town Council to decide whether or not to acquire the site. He
stated that dollar per dollar, the Town is better off spending the money on
offsite habitat enhancement. He stated moving the bus stop to the east would
be the responsible thing to do. He stated there is no safety issue with people
crossing the street – while the underpass is a different story. He stated that it
is the Town’s responsibility to get a bike path or sidewalk there. Mr. Gillette
stated the Town needs a budget for wildlife enhancement. He stated our
houses have been built in wildlife habitat and stated that we’re all responsible
for this problem and should use our tax dollars to solve it. He stated the real
shame would be for Council to do nothing, and to not throwing money to
save this herd would be a shame. He stated he is in support and wants to
have a conversation about the bus stop.
Mr. Kjesbo stated that there are major issues with bulk and mass and there
is a better way to step and utilize the hillside. He stated there is too much
bulk and mass. He stated the parking solution is not a loophole and has been
part of the Town Code for a long time. He stated on the rock mitigation the
rules have been followed. Mr. Kjesbo stated that he didn’t think that smoking
on the property can be stopped. Mr. Kjesbo stated that the rules and
regulations that are going to have to be imposed on this project are crazy:
no dogs, no smoking, then to have to have the Town possibly come in and
enforce is wrong, so he has a problem with that. Part of the mitigation
hearing from the experts includes no bus stop on the west end. He stated it
goes on the east end then we have pedestrians in danger, another reason
he cannot support the project. He stated he did not think $100,000 is enough
as he’s heard from the other meetings. He stated that if this project were to
go forward the offsite mitigation must happen before this project starts. He
did not know how any other way would work.
Mr. Kjesbo stated that he agreed with Mr. Gillette on the underpass and the
Town should make it safe. He stated that nobody on these decks on south
side will be able to have a conversation it is going to be loud. Last thing,
according to the Open Lands Plan that this commission forwarded to
Council, they talk specifically about environmentally sensitive lands and talk
about this site. He read from the Open Lands Plan about this area, these 93
acres are critical bighorn sheep habitat and make them unique. He stated
he would not be in support.
Mr. Stockmar stated that he concurred with Kjesbo and Hopkins and stated
September 3, 2019 - Page 379 of 412
this site is extraordinarily environmentally sensitive and this parcel has been
discussed in length. He stated due to errors in record keeping nobody
seemed to know who owned this property. He stated that it was clearly in the
county records. Mr. Stockmar stated that several of the findings he is
opposed – building design with respect to architecture, massing scale and
orientation, none are compatible with the site. The architecture looks like it
belongs in a town in Iowa. It’s not original, it’s not interesting. He stated the
character of the buildings do not belong in the mountains. The character is
fundamentally not in character with or in compliance with similar properties
in town; it would stand out like a sore thumb. He stated that bulldozing of the
mountain side is required, which is a significant violation of that location,
and there is nothing about it that is compatible with the site or adjacent
properties.
Mr. Stockmar stated that there are other properties that fit in with the
neighborhood and this is nothing like those. The building uses are not
designed to be responsive to the site. The only way to develop this is to
bulldoze it almost flat. He stated that he does not believe that it is responsive
to the community as a whole. The open space and landscaping relies on
what is there and planting some trees, and bulldozing the rest.
Mr. Stockmar stated there is not adequate buffering between the proposed
uses. He stated the pedestrian and vehicular circulation is not designed to
provide safe circulation of the site. He stated the access to the west is fine
except it may impede part of the Town of Vail property. Mr. Stockmar stated
that the applicant represented there would be no paths obstructing the front
of the site, but there are paths proposed. He stated that the parking issues
on paper have been addressed; he still counts people in cars and sees a lot
of people in a lot of cars. He stated the environmental impacts have been
identified and he doesn’t see that the mitigation solves the issue. He stated
that there is no East Vail comprehensive plan and he would like to see one.
He’d like to see more attention devoted to the development of that plan.
Mr. Stockmar stated that this development is dependent on significant
financial expenditures. He stated that he strongly concurred with
Commissioner Hopkins and Kjesbo.
Mr. Lockman inquired of staff on the current bus stop.
Mr. Tom Kassmel, Town Engineer, Public Works, discussed the existing bus
stop and the direction of traffic that it serves. Mr. Kassmel stated if the bus
stop were to be moved to the east side, he recommended that there would
be more standard bus pull off constructed and have pedestrian crossing with
the flashing beacons. He stated that the west bus stop is the best from a
residential safety standpoint.
Upon inquiry form Mr. Gillette, Mr. O’Connor stated that in regards to
improvements, that would be acceptable if there is room to do it and would
require CDOT approval.
Mr. Gillette stated that he would like a condition of approval that says the bus
stop goes to the east and gets approval from CDOT, and if there are
problems with that then the applicant can return to the PEC for a revision.
Mr. Lockman stated that if moving the bus stop reduces the impact to the
wildlife, he can be OK with that.
September 3, 2019 - Page 380 of 412
Ms. Perez and Mr. Kurz were comfortable with moving the bus stop to the
east.
Mr. Kurz stated that earlier today and through some of the other meetings
there were some innuendo and some maligning comments made in regard to
Town staff. He stated he has served on numerous Councils and Planning
Commissions and Design Review Board and have gotten to respect staff
and thinks its inappropriate to point out that staff might be in on the side of a
developer or staff is working underground. Mr. Kurz stated these are
professional people who know what they are doing and make mistakes as
everyone does, but is inappropriate to malign staff without solid knowledge of
something that has been going on which has not gone on.
Mr. Kurz moved to approve the request for Booth Heights Development Plan
for a new housing developed located at 3700 North Frontage Road East
subject to 14 conditions of approval.
Mr. Gillette requested that the motion include moving the bus stop to east
side and using the existing bus stop on the north and the developer is
responsible for the cost and installation.
Mr. Kassmel stated that the developer should be responsible for building
adequate bus stop on both north and south side of the frontage road and the
financing of them.
Mr. Kurz noted the conditions as amended and the findings on page 7 of the
staff memo dated 8/26/19
Gillette seconded the motion.
Ludwig Kurz moved to Approve with Conditions. Brian Gillette seconded the
motion and it passed (4-3).
Ayes:(4)Gillette, Kurz, Lockman, Perez
Nays:(3)Hopkins, Kjesbo, Stockmar
2.2.A request for the review of a Conditional Use Permit, pursuant to Section
12-16, Conditional Use Permits, Vail Town Code, to allow for the
construction of dwelling units within the Housing (H) zone district, located at
3700 North Frontage Road East/Lot 1, East Vail Workforce Housing
Subdivision (“Booth Heights Neighborhood”), and setting forth details in
regard thereto. (PEC19-0019) 10 Min.
10 Minutes
Applicant:Triumph Development
Planner:Jonathan Spence
Planner Spence presented. He stated that when the memo was submitted
last Thursday, the unit count was not updated. He stated it is not an issue.
Mr. Spence stated the application meets the criteria.
Commissioner Stockmar called for public comment.
There were no comments.
Commissioner Stockmar invited a motion.
Commissioner Lockman moved to approve.
September 3, 2019 - Page 381 of 412
Commissioner Kurz seconded.
Ludwig Kurz moved to Approve with Conditions. John-Ryan Lockman
seconded the motion and it passed (5-2).
Ayes:(5)Gillette, Kjesbo, Kurz, Lockman, Perez
Nays:(2)Hopkins, Stockmar
2.3.A request for review of a Minor Subdivision, pursuant to Section 13-4,
Minor Subdivisions, Vail Town Code, to adjust the common lot line between
Lot 5, Block 1, Vail/Lionshead Filing One and Lot 2, Lionshead Sixth Filing,
located at 520 and 560 East Lionshead Circle/Lot 5, Block 1, Vail
Lionshead Filing 1, and setting forth details in regard thereto. (PEC19-
0030) 10 min.
Applicant:Vail Lionshead Centre Condo, represented by JS Designs
Planner:Jonathan Spence
Planner Spence presented and stated that this is a proposal to adjust the
common lot line between two properties. He noted that this type of
application should be out of the PEC’s purview. He stated based on the
existing code it does require PEC review.
There were no additional comments.
John-Ryan Lockman moved to Approve. Ludwig Kurz seconded the motion
and it passed (7-0).
2.4.A request for review of a Minor Subdivision, pursuant to Section 13-4,
Minor Subdivisions, Vail Town Code, to create a common lot line splitting
Lot 20, Block 9, Vail Intermountain Development Subdivision into two
separate development lots, located at 2930 Snowberry Drive/Lot 20, Block
9, Vail Intermountain Development Subdivision and setting forth details in
regard thereto. (PEC19-0037) 20 min.
20 min
Applicant:2930 Snowberry Drive LLC, represented by Martin Manley
Architects
Planner:Erik Gates
Commissioners Stockmar and Kurz stated that they did site visits on their
own time over the weekend.
Planner Gates presented. Mr. Gates stated that the original lot is
approximately 1 acre and this application proposed to split into two equal
size lots. Mr. Gates stated that all Primary/Secondary zoning standards
have been met.
Commissioner Kjesbo inquired why they’re dividing the lot.
There was a discussion regarding the split and impact to the variance.
Mr. Kjesbo stated that the added density is not a problem in the
neighborhood.
David Hilb, Property Owner, stated that it meets all the criteria. He stated the
subdivision meets the criteria to subdivide. It’s not a precedent since its
meets the criteria.
September 3, 2019 - Page 382 of 412
Mr. Stockmar opened the public comment.
Public Comment
Zach Varon, Vail resident, stated that it would be an improvement and pretty
cool and nice balance between the super mansions. Ludwig Kurz moved to
Approve. Brian Gillette seconded the motion and it passed (6-1).
Ayes:(6)Gillette, Hopkins, Kurz, Lockman, Perez, Stockmar
Nays:(1)Kjesbo
2.5.A request for the review of a variance from Section 12-21-12 Restrictions in
Specific Zones on Excessive Slopes, Vail Town Code, in accordance with
the provisions of Section 12-17-1, Variances, Vail Town Code, to allow for a
variance to the 10% maximum driveway site coverage restriction for
developments on excessive slopes, located at 2930 Snowberry Drive/Lot 20,
Block 9, Vail Intermountain Development Subdivision, and setting forth
details in regard thereto. (PEC19-0028) 30 min.
30 min
Applicant:2930 Snowberry Drive LLC, represented by Martin Manley
Architects
Planner:Erik Gates
Planner Gates presented the application. He stated the applicant would like
to get the development above the 40% slopes to a flatter part of the site. Mr.
Gates stated that these 40% slopes don’t count as buildable area. He stated
that they allow single and two-family units to build on those slopes. Mr. Gates
stated that the code encourages development outside of the 40%, which is
what the applicant is trying to do.
Mr. Gates reviewed a map and discussed surrounding lots. Mr. Gates stated
that the Design Review Board (DRB) reviewed a conceptual application. Mr.
Gates stated that DRB wanted him to share that they are in support of not
building on the steep portion.
Upon inquiry from Commissioner Lockman, Mr. Hilb stated they have not
designed the duplexes yet and have not determined how much area will or
will not be snow melted. He stated even without the lot split they would need
the same variance.
Mr. John Martin discussed the red diagrams showing the driveways. He
stated that the regulations on maximum 10% driveway on steep slopes is not
for a lot like this.
Ms. Hopkins inquired about the driveway grade.
Mr. Kurz asked by how much of the driveway is over 10%. Mr. Gates stated
22% on lot B, and 27% on the other lot. Mr. Manley stated once they take
the 10% rule out, they are meeting the same requirements as everyone else
– including the landscaping standards. Mr. Manley stated while there will
need to be substantial retaining walls, they will meet all the engineering and
other requirements.
Commissioner Stockmar called for public comments.
There were none submitted.
September 3, 2019 - Page 383 of 412
No closing comments.
Commissioner comments:
Commissioner Lockman inquired as to why this code exists.
Mr. Gates stated he could not find why this code was created. He stated this
lot is unique in the location where the lot is steep. He stated most are steep
towards the rear of the lot, not in front.
Mr. Lockman stated they can build on the lot without the variance.
Brian Gillette moved to Approve with Conditions. Ludwig Kurz seconded the
motion and it passed (6-1).
Ayes:(6)Gillette, Hopkins, Kjesbo, Kurz, Perez, Stockmar
Nays:(1)Lockman
2.6.A request for review of a variance from Section 14-6-7, Retaining Walls,
Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town
Code, to allow for a retaining wall in excess of six (6) feet tall at the Town of
Vail Public Works facility located at 1289 Elkhorn Drive/Unplatted, and
setting forth details in regard thereto. (PEC19-0041) 30 min.
Applicant:Town of Vail, represented by Victor Mark Donaldson Architects
Planner:Chris Neubecker
Planner Neubecker presented the application.
Mr. Gillette inquired about the Environmental Impact Report.
Mr. Neubecker stated that the Environmental Impact Report was waived by
the Administrator for this phase of the project, until more impactful projects,
like utility grade solar panels above the retaining wall.
Ms. Perez asked where the Environmental Impact Report was.
Mr. Gillette stated that he has an issue with the rockfall mitigation and stated
we don’t know the best way to do the rockfall mitigation.
Mr. Neubecker stated that rockfall mitigation is not proposed with this
application.
Devin Duval, Colorado Parks and Wildlife, stated that he has not been
involved in the conversations but stated that the proposal is removing
available habitat. He stated he is not prepared to comment because he has
not reviewed the project. Mr. Duval stated cumulative impacts should be
taken into account for impact to the herd.
Mr. Greg Hall stated that they were trying to work forward.
There was a discussion regarding the phasing of the projects at the Public
Works site and when an Environmental Impact Report is required.
There was a discussion regarding shoring walls and the project life span.
The commission discussed a desire to have an Environmental Impact
September 3, 2019 - Page 384 of 412
Report.
Mr. Duval stated the two sites (this site and Booth Heights) are unique and
different subsets of the herd. He stated the previous report is not applicable
and a unique analysis would be needed for this project.
Commissioner Stockmar stated that this site is already disturbed. He stated
he wants an efficient, effective approach that does not cause more damage
to the sheep. He stated getting the wall built in a near term period makes
more sense.
Mr. Hall stated there is good reason to do the reports. He stated that they
are trying to figure out which pieces can come first he thought this was
phase 1A.
Mr. Kurz stated he would like to approve the wall but wanted to know what
assurances can be provided.
Mr. Hall stated that a rockfall analysis was performed, and determined they
needed a berm. Mr. Hall discussed the budgeting process and the role it
plays. He stated hiring a wildlife biologist looking at just this juncture did not
seem the right process. Mr. Hall stated that the two herds operate differently
and have different characteristics. He stated that they could do a very
specific site analysis.
Commissioner Stockmar called for the public comment.
Public Comment
Grace Poganski, Vail resident, stated that we don’t know what the sheep do
on the site. She stated she can’t believe we’re going to move forward on
something without an environmental report.
Pam Stenmark, Vail resident spoke to a need for an environmental report.
We have been discussion environmental impacts since the start of the Booth
Heights application. You can’t make piecemeal decisions without
understanding the big picture. We know sheep go back there.
Commissioner Gillette stated he is in favor of an Environmental Impact
Report before the conditional use permit or approving the retaining wall.
Mr. Hall requested to continue this application to September 23, 2019.
Karen Perez moved to Continue to September 23, 2019. Brian Gillette
seconded the motion and it passed (7-0).
2.7.A request for review of a Conditional Use Permit pursuant to Section 12-
9C-3, Conditional Uses, Vail Town Code, in accordance with Title 12,
Chapter 16, Conditional Use Permits, Vail Town Code, to allow for an
amendment to the conditional use permit for the Town of Vail Public Works
facility located at 1289 Elkhorn Drive/Unplatted, and setting forth details in
regard thereto. (PEC19-0039) 30 min.
30 min.
Applicant:Town of Vail, represented by Victor Mark Donaldson Architects
Planner:Chris Neubecker
Planner Neubecker asked if there is anything that the PEC needs to know
about the conditional use permit; staff would like to know now to prepare for
September 3, 2019 - Page 385 of 412
the next meeting.
The commissioners had no additional comments aside from the
Environmental Impact Report.
Commissioner Perez requested to see what the wall would like without a
variance, versus with the variance, so they can weigh all the criteria and
balance the environmental impacts, and help explain why the variance is or
is not required.
There was a discussion of the impact of stepping the wall up the hill and its
impact to additional site disturbance.
Ms. Perez asked about the maximum height of the wall
Mr. Hall indicated that 22 feet is the maximum wall height.
Ms. Hopkins asked why solar panels could not be placed on roofs of
buildings.
Mr. Hall indicated that they would need to rebuild the roofs due to structural
issues. Proposed location would also be more solar efficient.
Mr. Hall said they would provide a visual aid to the stepping of the fence and
its impact.
Public Comment – None
Brian Gillette moved to Continue to September 23, 2019. Ludwig Kurz
seconded the motion and it passed (7-0).
2.8.A request for a recommendation to the Vail Town Council, pursuant to
Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations
amendments to Title 12, Zoning Regulations, Vail Town Code, and
amendments to Title 14, Development Standards, Vail Town Code, to update
definitions, to remove redundant definitions, and regulations for retaining
walls, and setting forth details in regard thereto. (PEC19-0017) 15 min.
Applicant:Town of Vail
Planner:Ashley Clark
Planner Clark requested that the item be continued to the next meeting
unless the board felt ready to make a motion based on the staff provided
materials.
The board declined and agreed with the continuation request.
Planner Clark indicated that Planner Gates would be taking over this item for
the following meeting, September 9th.
Brian Gillette moved to Continue to September 9, 2019. Ludwig Kurz
seconded the motion and it passed (7-0).
2.9.A request for a recommendation to the Vail Town Council, pursuant to
Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations
amendments to Title 12, Zoning Regulations, and Title 14, Development
Standards, Vail Town Code, to amend the regulations on building design
and landscaping in the Wildland Urban Interface to reduce the risk of
wildfire, and setting forth details in regard thereto. (PEC18-0035) 45 min.
45 min.
September 3, 2019 - Page 386 of 412
Applicant:Town of Vail
Planner:Chris Neubecker
Planner Neubecker introduced Paul Cada from the Wildland Division of the
Fire Department as the applicant for the Town. This department has been
working on developing a Community W ildfire Protection Plan. The original
idea was to adopt the Wildland Urban Interface (WUI) code in its entirety.
This code had a lot of repetition. After some review it was determined that
amending existing regulations would be a better option. These amendments
were reviewed 7 times by the Board of Appeals and twice in front of the
Design Review Board. These amendments make changes to landscaping
requirements for new construction and additions over 500 square feet. It
adds restrictions to landscaping materials, building materials, and defensible
space.
Mr. Gillette stated that the amendments reference the fire resistant
landscaping guidelines from the fire department which was not in the packet.
He asked staff to get all the materials together and bring this item back. I
read the guidelines, but if the other commissioners have not, they need to
and need to look at their own homes to see what these amendments would
do because they are extreme.
Mr. Neubecker stated that the fire resistant landscaping guidelines have
already been reviewed and adopted by this board, and have been in effect
for several years.
Mr. Gillette responded that those needed to be included in the packet.
Mr. Neubecker went on to introduce Paul Cada.
Mr. Cada stated that the commission had approved those guidelines in 2016.
The proposed amendments actually reduce these guidelines. From what
we’ve learned from reviewing landscaping plans over the years, we wanted
to provide some subtle but important changes to the guidelines. The findings
of both the Board of Appeals and the DRB were that these material changes
are in line with what is existing in the town.
Mr. Kjesbo, also a member of the Board of Appeals, concurred with this
statement.
Ms. Hopkins asked if the Fire Department would be distributing cards on the
changes to the code and how they might affect specific properties in the
future. Thought it was a great idea.
Mr. Gillette mentioned that he saw this notice but that some of the other
commissioners might have a larger property than him which would mean
these changes affect them less. When I look at my lot and the trees that I
would have to take down, it would be devastating. I totally disagree with the
last mile rule making, where the last guy gets stuck with the rules. These
rules won’t make anything safer.
Ms. Hopkins reiterated that these amendments wouldn’t be retroactive.
Mr. Gillette responded by disagreeing with this approach and that it
ultimately wouldn’t make the town safer.
Mr. Cada stated that the department strongly disagreed with that sentiment.
September 3, 2019 - Page 387 of 412
This was well researched.
Mr. Gillette stated that this is only talking about new construction. We only
do five new homes each year.
Mr. Kjesbo said that most properties already comply.
Mr. Neubecker stated that this is how most codes operate. Buildings get
safer and safer each year due to codes.
Mr. Gillette brought up the idea of updating building codes. He stated that he
and his children now live in a home that is out of compliance with the current
building code. These kinds of regulations add tens of thousands of dollars to
the cost of a new home.
Mr. Cada stated that these amendments should not increase costs.
Removing landscaping is more likely to reduce costs in the long run. The
long term studies on implementing these codes indicate that they are cost
neutral, or cost less.
Ms. Hopkins: Let’s look at Cordillera as an example where everyone wanted
wood roofs and materials. Eventually as the Earth heated, the fire
department stated that they couldn’t protect this area or these people, but
with code changes and the lifetime of wood materials, these properties
eventually came into compliance.
Mr. Gillette: Look at the Grand Traverse as an example where there would
be no trees between houses after this. There would be no trees in his
subdivision, not one single tree.
Hopkins disagreed saying that area does have lot with more than 25 feet.
Mr. Cada: Look at Chamonix, there are trees on that property. Certainly less
landscaping than traditional.
Mr. Kjesbo disagreed with this statement.
Mr. Cada admitted that the trees would be thinned but not eliminated
altogether.
Mr. Gillette again urged the commission to look at the new rules and to
imagine what it would do to landscaping in the town. You have done amazing
job on creating defensible space around the town, continue to do that. If we
adopt this, people will be furious.
Ms. Perez: We had the fire department at my condo complex, and they
tagged the trees for removal. We will have no trees left at Brooktree. It will
just be called “Brook”.
Mr. Gillette said this was too much, but that everyone should look at what the
neighborhoods will look like.
Ms. Perez felt uncomfortable pushing these regulations through without
everyone having a comprehensive understanding of the changes.
Mr. Kjesbo mentioned that he is on the Appeals Board and had 7 or 8
meetings with the fire department. He agreed with the materials changes but
September 3, 2019 - Page 388 of 412
strongly disagreed with the landscaping ones. They have made these
changes at Chamonix and it still looks very stark. That was one area where
he disagreed with Mr. Cada. Mentioned that he did take much of the Fire
Department’s advice at his own house, cleaning up evergreens and dead
branches. Felt there is more of a balancing act.
Mr. Cada explained that you don’t see the results of landscaping until years
down the line. Over planting early on results in over-dense landscaping in
ten years. At that point, the public doesn’t want to remove landscaping as
they grow. One of the challenges is how to mandate maintenance. We
advise people to “give it time” to grow. There is a desire to have landscaping
screening immediately, but mature trees provide more screening as time
goes on. Fire department decided to err on the side of later screening.
Mr. Gillette stated that there would be no trees to approve at all.
Mr. Stockmar stated again that they need to see the guidelines.
Mr. Perez suggested that the applicant request continuing this item to the
next meeting and resubmit with the full regulations to review.
Mr. Lockman asked if the fire department had been working with the County.
Mr. Cada stated that this effectively brings Vail up to county standards, but
that they weren’t in lock-step because the proposed regulations are tailored
for Vail. There are much different landscapes in other parts of the county.
Specifically, building material restrictions are very similar, but landscaping
restrictions are proposed to be more lax in Vail than the County.
Mr. Gillette asked if the county had revised their regulations recently.
Mr. Cada said no.
Mr. Gillette stated that he worked on a home in unincorporated Eagle
County, Highland Meadows that had no or near no mitigation requirements.
He asked if and why the entire Town would be placed under high risk
mitigation requirements.
Mr. Cada stated there is no high or low risk in Vail. All parts of Vail are in the
same rating.
Mr. Gillette responded by saying that this proposes more relaxed restrictions
for high risk areas, but stricter ones in lower risk areas of Vail.
Mr. Neubecker asked if the Commission had any comments on the
proposed regulations and language.
Mr. Stockmar stated that they needed to see it alongside the landscaping
guidelines.
Mr. Kjesbo mentioned that there is a lot on wood siding.
Mr. Cada stated that what is defined as ignition resistant materials is found
in the building code.
Mr. Gillette wanted to see that section of the building code as well.
September 3, 2019 - Page 389 of 412
Mr. Neubecker stated that current code mentions what is ignition resistant. A
determination was made that the DRB should not decide what is non-
combustible, that should be determined by the building code and building
official. Do you want that definition included from the building code?
Mr. Gillette said that was good and asked that the applicant take it further by
providing examples.
Mr. Cada said he would happy to provide the full presentation that was
provided for the Board of Appeals.
Mr. Stockmar invited a motion to continue to September 9, 2019
Ludwig Kurz moved to Continue to September 9, 2019. Brian Stockmar
seconded the motion and it passed (7-0).
2.10.A request for a recommendation to the Vail Town Council, pursuant to
Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations
amendments to Title 12, Zoning Regulations, Vail Town Code, relocation of
20% hardscaping standard to Title 14 and amendment to the landscaping
regulation to allow up to 20% permeable hardscaped space, and setting
forth details in regard thereto. (PEC19-0031)
This application has been withdrawn by staff.
5 min.
Applicant:Town of Vail
Planner:Ashley Clark
This application has been withdrawn by staff.
3.Approval of Minutes
3.1.August 12, 2019 PEC Results
Chairman Stockmar stated that the meeting minutes for August 12th had
several errors and made a motion to continue so that they could be
corrected.
Commissioner Gillette stated that he noticed that the Booth Heights items
were listed as Tabled in the minutes, and should have been listed as
Continued.
Brian Gillette moved to Motion. John-Ryan Lockman seconded the motion
and it passed (7-0).
4.Adjournment
Ludwig Kurz moved to Motion. John-Ryan Lockman seconded the motion
and it (7-0).
The applications and information about the proposals are available for public inspection during regular office hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department.
Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the
September 3, 2019 - Page 390 of 412
Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information.
Please call 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
Published in the Vail Daily August 23, 2019
September 3, 2019 - Page 391 of 412
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: August Revenue Update
ATTACHMENTS:
Description
August Revenue Update
September 3, 2019 - Page 392 of 412
1
TOWN OF VAIL REVENUE UPDATE September 3, 2019
Sales Tax Upon receipt of all sales tax returns, July collections are estimated to be $2,462,816 up 2.1% from last year and up 8.3% compared to budget. Year to date collections of $18,643,582 are up 5.3% from prior year and up 5.4% from
budget. Inflation as measured by the consumer price index was up 1.8% for July.
The annual budget totals $27.1 million. Real Estate Transfer Tax (RETT)
RETT collections through August 27 total $3,761,157 down 21.2% from this time
last year. 2018 was a record year, with annual collections totaling $7.6M, up 21% from 2017. The annual 2019 RETT budget totals $6,300,000.
Construction Use Tax
Use Tax collections through August 27 total $1,946,228 compared to $3,094,712 from this time last year. The large difference from prior year is due to use tax collections from Vail Health remodel. The annual budget totals $2,220,000.
Summary Across all funds, year-to-date total revenue of $46.7 million is up 2.4% from amended budget and down 4.2% from prior year. The year over year decrease is related to use and real estate transfer tax collections.
September 3, 2019 - Page 393 of 412
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: July 2019 Sales Tax
ATTACHMENTS:
Description
July 2019 Sales Tax
September 3, 2019 - Page 394 of 412
MEMORANDUM
September 3, 2019
To: Vail Town Council
Kathleen Halloran
From: Alex Jakubiec
Re: July 2019 Sales Tax
Vail will collect an estimated $163,200 in additional July sales tax to bring
collections up to $2,462,816. July will be up 2.1% or $50,391 from July 2018 and
up 8.3% or $188,096 from budget.
Year to date will be up 5.3% or $935,201 from 2018 and up 5.4% or $946,802
from budget.
September 3, 2019 - Page 395 of 412
2019 2019 YTD Budget % change % change 2014 20152016 2017 2018 BudgetCollectionsVariance from 2018 from BudgetJanuary 3,483,245$ 3,696,798$ 3,738,824$ 3,725,212$ 3,597,610$ 3,858,900$ 4,068,304$ 209,404$ 13.08% 5.43%February 3,477,419 3,593,947 3,746,055 3,692,592 3,818,356 3,872,440 4,122,353 249,913 7.96% 6.45%March 3,788,185 4,053,961 4,225,921 3,642,407 4,167,880 4,197,400 4,224,646 27,246 1.36% 0.65%April 1,280,641 1,370,929 1,089,749 1,386,780 1,233,474 1,313,380 1,441,892 128,512 16.90% 9.78%May 607,729 584,454 654,462 659,475 830,193 717,620 759,894 42,274 -8.47% 5.89%June 1,153,247 1,242,400 1,318,092 1,389,982 1,648,443 1,462,320 1,563,677 101,357 -5.14% 6.93%July 1,829,102 1,937,989 2,053,773 2,215,649 2,412,425 2,274,720 2,462,816 188,096 2.09% 8.27%YTD Total15,619,568$ 16,480,478$ 16,826,876$ 16,712,097$ 17,708,381$ 17,696,780$ 18,643,582$ 946,802$ 5.28% 5.35%August 1,674,813 1,702,579 1,849,815 1,863,949 2,195,175 2,003,920 - - - - September 1,054,015 1,240,277 1,349,929 1,385,462 1,540,490 1,462,320 - - - - October 752,295 835,649 906,385 936,954 1,106,596 947,800 - - - - November 962,344 997,100 989,320 997,716 1,264,600 1,042,580 - - - - December 3,818,096 3,885,849 3,840,919 3,695,305 4,070,870 3,926,600 - - - - Total23,881,131$ 25,141,932$ 25,763,244$ 25,591,483$ 27,886,112$ 27,080,000$ Actual CollectionsTOWN OF VAILSALES TAX2019 Budget Comparison $1,700,000 $1,800,000 $1,900,000 $2,000,000 $2,100,000 $2,200,000 $2,300,000 $2,400,000 $2,500,0002014 2015 2016 2017 2018 2019July Sales Tax Collections by YearSeptember 3, 2019 - Page 396 of 412
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: June 2019 Business Review
ATTACHMENTS:
Description
June 2019 Business Review
September 3, 2019 - Page 397 of 412
Vail Business Review
June 2019
September 3, 2019
The Vail Business Review breaks down the four percent sales tax collected for the month of
June and year to date through the second quarter of 2019.
Overall June sales tax decreased 5.2% with retail increasing 2.0%, lodging decreased 9.9%,
food and beverage decreased 10.7%, and utilities/other increased by 2.8%. Excluding the out of
town category; sales tax for the month of June was down 6.9%.
Adverse weather may have negatively impacted June sales tax collections due to colder
than normal temperatures and snow falling as late as June 22nd this year.
Year to date through the second quarter of 2019 resulted in a 5.7% increase overall with retail
increasing 6.8%, lodging increased 7.4%, food and beverage increased 2.5%, and utilities/other
increased by 2.9%. Excluding the out of town category; sales tax year to date is up 6.3%.
Town of Vail sales tax forms, the Vail Business Review and sales tax worksheets are available
on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and
the sales tax worksheet e-mailed to you automatically from www.vailgov.com.
Please remember when reading the Vail Business Review that it is produced from sales tax
collections, as opposed to actual gross sales.
If you have any questions or comments please feel free to call me at (970) 479-2125 or Carlie
Smith at (970) 479-2119.
Sincerely,
Alex Jakubiec
Sales Tax Administrator
September 3, 2019 - Page 398 of 412
TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW
JuneJuneJuneJune
Sales Tax Newsletter
June 2019 Sales TaxJune 2019 Sales TaxJune 2019 Sales TaxJune 2019 Sales Tax
JuneJuneJune
2018 2019 %
Collections Collections Change
VAIL VILLAGE
Retail 207,888 218,503 5.11 %
Lodging 216,627 198,040 -8.58 %
F & B 335,653 299,273 -10.84 %
Other 6,711 3,112 -53.63 %
Total 766,880 718,929 -6.25 %
LIONSHEAD
Retail 45,696 49,675 8.71 %
Lodging 124,700 103,941 -16.65 %
F & B 92,864 89,566 -3.55 %
Other 3,925 522 -86.70 %
Total 267,186 243,703 -8.79 %
CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL
Retail 138,444 135,188 -2.35 %
Lodging 93,977 88,235 -6.11 %
F & B 98,817 81,900 -17.12 %
Other 7,649 10,750 40.54 %
Total 338,886 316,072 -6.73 %
OUT OF TOWN
Retail 166,738 166,480 -0.15 %
Lodging 2,097 3,780 80.20 %
F & B 740 615 -16.96 %
Utilities & Other 106,642 114,098 6.99 %
Total 276,217 284,972 3.17 %
8/26/2019 5:07:41 PM Page 1 of 2
September 3, 2019 - Page 399 of 412
TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW
JuneJuneJuneJune
Sales Tax Newsletter
June 2019 Sales TaxJune 2019 Sales TaxJune 2019 Sales TaxJune 2019 Sales Tax
TOTALTOTALTOTALTOTAL
JuneJuneJune
2018 2019 %
Collections Collections Change
Retail 558,766 569,846 1.98 %
Lodging And Property Mgmt 437,401 393,995 -9.92 %
Food and Beverage 528,074 471,353 -10.74 %
Other 124,927 128,482 2.85 %
Total 1,649,169 1,563,677 -5.18 %
RETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARY
JuneJuneJune
2018 2019 %
Collections Collections Change
RETAIL-FOOD 123,351 118,193 -4.18 %
RETAIL-LIQUOR 39,633 37,699 -4.88 %
RETAIL-APPAREL 105,532 118,668 12.45 %
RETAIL-SPORT 65,393 68,470 4.71 %
RETAIL-JEWELRY 19,456 14,996 -22.92 %
RETAIL-GIFT 3,492 3,718 6.49 %
RETAIL-GALLERY 1,648 3,602 118.54 %
RETAIL-OTHER 200,217 201,366 0.57 %
RETAIL-HOME OCCUPATION 44 3,135 7,041.49 %
Total 558,766 569,846 1.98 %
8/26/2019 5:07:41 PM Page 2 of 2
September 3, 2019 - Page 400 of 412
TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW
June YTDJune YTDJune YTDJune YTD
Sales Tax Newsletter
June YTD 2019 Sales TaxJune YTD 2019 Sales TaxJune YTD 2019 Sales TaxJune YTD 2019 Sales Tax
June YTDJune YTDJune YTD
2018 2019 %
Collections Collections Change
VAIL VILLAGE
Retail 2,104,629 2,221,075 5.53 %
Lodging 2,836,270 2,912,253 2.68 %
F & B 2,541,407 2,589,208 1.88 %
Other 122,459 106,761 -12.82 %
Total 7,604,765 7,829,296 2.95 %
LIONSHEAD
Retail 831,851 909,888 9.38 %
Lodging 1,961,446 2,102,192 7.18 %
F & B 632,317 687,541 8.73 %
Other 20,118 16,445 -18.26 %
Total 3,445,733 3,716,067 7.85 %
CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL
Retail 1,001,363 1,011,747 1.04 %
Lodging 802,913 1,142,764 42.33 %
F & B 444,553 433,200 -2.55 %
Other 42,325 50,274 18.78 %
Total 2,291,155 2,637,985 15.14 %
OUT OF TOWN
Retail 907,300 1,032,361 13.78 %
Lodging 161,075 30,126 -81.30 %
F & B 7,526 7,239 -3.80 %
Utilities & Other 884,822 927,508 4.82 %
Total 1,960,722 1,997,234 1.86 %
8/26/2019 5:12:50 PM Page 1 of 2
September 3, 2019 - Page 401 of 412
TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW
June YTDJune YTDJune YTDJune YTD
Sales Tax Newsletter
June YTD 2019 Sales TaxJune YTD 2019 Sales TaxJune YTD 2019 Sales TaxJune YTD 2019 Sales Tax
TOTALTOTALTOTALTOTAL
June YTDJune YTDJune YTD
2018 2019 %
Collections Collections Change
Retail 4,845,143 5,175,071 6.81 %
Lodging And Property Mgmt 5,761,705 6,187,335 7.39 %
Food and Beverage 3,625,803 3,717,188 2.52 %
Other 1,069,724 1,100,989 2.92 %
Total 15,302,375 16,180,583 5.74 %
RETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARY
June YTDJune YTDJune YTD
2018 2019 %
Collections Collections Change
RETAIL-FOOD 811,575 834,012 2.76 %
RETAIL-LIQUOR 288,919 285,560 -1.16 %
RETAIL-APPAREL 791,983 837,421 5.74 %
RETAIL-SPORT 1,650,727 1,756,694 6.42 %
RETAIL-JEWELRY 103,147 102,709 -0.43 %
RETAIL-GIFT 22,893 28,342 23.80 %
RETAIL-GALLERY 11,669 21,686 85.84 %
RETAIL-OTHER 1,163,622 1,299,299 11.66 %
RETAIL-HOME OCCUPATION 606 9,348 1,441.29 %
Total 4,845,143 5,175,071 6.81 %
8/26/2019 5:12:50 PM Page 2 of 2
September 3, 2019 - Page 402 of 412
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Comments from Community Picnics
ATTACHMENTS:
Description
Comments from Community Picnics
September 3, 2019 - Page 403 of 412
To:
Fro
Dat
Sub
I.
II.
T
om: P
te: S
bject: C
BACKG
The Vail
Park and
outreach
from the
been gro
transpor
COMMU
Q/C = Q
TOV = T
BIGHOR
East Vai
Q/C: Ke
Q/C: I lo
TOV: W
ne
Q/C: Sa
Q/C: Ke
Q/C: Ke
Q/C: Ag
Q/C: No
Q/C: Di
Q/C: Sa
Q/C: Sa
TOV: Af
wit
sch
Town Counc
Patty McKen
September 3
Community
GROUND
l Town Cou
d on Aug. 1
h measure
e two gathe
ouped into
rtation, picn
UNITY PICN
Question/Co
Town of Vai
RN PARK -
l/Neighborh
eep East Va
ove my East
We share you
eighborhood
ave the Shee
eep the Shee
eep East Va
gree
o to Booth H
tto
ave the Bigh
ave East Va
fter five publi
th conditions
heduled me
cil
nny, Interim
3, 2019
Picnic Com
uncil and sta
13 at Donov
to connect
rings are p
the catego
nic specific,
NIC SUGG
omment
il Update
- July 23
hoods
il a secret!
t Vail home.
r pride and w
safe.
ep!
ep, Nix the H
il Wild!
Heights, Harm
horn sheep; s
il environme
ic hearings,
s by the Plan
eting on Aug
m Town Man
mments and
aff hosted n
van Pavilion
with reside
resented be
ries of neig
other and
ESTONS A
Thank you,
work hard to
Housing
ms the Envir
say no to Bo
ent. Keep be
the Booth H
nning & Env
gust 26, 201
nager
d Suggestio
neighborho
n. The picn
ents and gu
elow along
hborhoods
complimen
AND RESP
TOV
o keep the st
ronment
ooth Heights
eautiful entry
Heights deve
vironmental C
19. TOV is w
ons
ood picnics
nics are use
uests. Comm
with staff u
s, Vail Villag
nts.
ONSES
treets well m
s
y to our valle
elopment pla
Commission
working with
on July 23
ed as a com
ments and
updates. Co
ge/Lionshea
maintained a
ey; no to Boo
an applicatio
n at their reg
U.S. Forest
at Bighorn
mmunity
suggestion
omments ha
ad,
nd your
oth Heights
on was appro
ularly
Service and
ns
ave
oved
d
September 3, 2019 - Page 404 of 412
Town of Vail Page 2
Colorado Parks & Wildlife on a long-term wildlife habitat mitigation and improvement
plan.
Q/C: Well done! Please look into allowing dogs on the Grill on the Gore patio.
TOV: The Vail Golf Club and Grill on the Gore restaurant want all guests (dog lovers and
otherwise) to feel comfortable during their visit and meal, therefore patio access is limited
to registered service dogs only.
Vail Village/Lionshead
Q/C: No bikes in the Village, dangerous! Need to dismount.
Q/C: Dismount bikes on Bridge Street and Meadow Drive
TOV: This would require policy change/ordinance by Vail Town Council to make Vail Village a
dismount zone for bicyclists
Transportation
Q/C: Why such a fancy exit to East Vail?
TOV: Improvements had been requested by the neighborhood over the last three years for
beautification on par with the other interchanges.
Picnic Specific
Q/C: No sugar-free/healthy drink options?
TOV: Water was provided on site.
Q/C: Why did I need a fork?
TOV: Don’t take one if you don’t need one.
Compliments
Q/C: Thank you from Ohio!
Q/C: Thank you from Atlanta
Q/C: Thank you for your service – Mt. Meadows K&P
Q/C: Great event, thanks!
DONOVAN PAVILION – August 13
West Vail/Neighborhoods
Q/C: Please add doggie (used bags) bag dispensers at the same place!
Q/C: Downwind from picnic spots
TOV: Used bags should be placed in trash cans.
Q/C: Trash cans along rec path for garbage and doggie bags.
TOV: Public Works will inventory locations for appropriateness.
Q/C: Need egress from upper Alpine Drive and Highlands to the West Vail exit
TOV: This is in Eagle County’s jurisdiction. Request will be forwarded.
Q/C: Covered bus stop for Spruce Creek. Major safety issue. Stop stalling TOV! Give West
Vail proportionate resources as that of core Vail and East Vail.
TOV: The location is complicated due to driveways, bike path and CDOT right of way.
September 3, 2019 - Page 405 of 412
Town of Vail Page 3
Q/C: Have Shell gas station in West Vail follow noise ordinance and not use vacuum/power
washer in middle of the night…please.
TOV: The Police Department checked the noise level of the vacuum and found it to be in
compliance with the town’s noise ordinance. The gas station owner is working to find a
quieter vacuum in an effort to be a good neighbor.
Vail Village/Lionshead
Q/C: Create a 10-spot “Where’s Waldo? Where’s Waldina?” scavenger hut – use Vail Daily to
post checklist
TOV: Great idea worth exploring!
Transportation
Q/C: Coordinate bike/bus usage survey w/ ECO Trails and ECO Transit – Identify ideal
scheduling to increase usage. (Use public library computers)
TOV: This request will be passed on to the ECO Transit Info Hub project.
Q/C: Honeywagon porta-potty at East Vail exit parking lot was very helpful this summer.
Please continue for 2020.
TOV: This has been included in the 2020 budget request.
Other
Q/C: What kind of planning staff does Vail have that their recommendation to town does not
even mention the No. 1 recommendation of the expert they hired?
TOV: The experts were hired to review the wildlife habitat mitigation plan prepared by the
applicant. Their written and oral testimony is part of the documented public record and
includes all recommendations.
III. ACTION REQUESTED OF COUNCIL
Direct staff regarding any additional follow-up as needed.
September 3, 2019 - Page 406 of 412
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Vail InDEED Program Update
ATTACHMENTS:
Description
2019 Vail InDEED Program Update
September 3, 2019 - Page 407 of 412
To: Vail Town Council
From: Vail Local Housing Authority
Date: September 3, 2019
Subject: Informational Update on the Measured Results of the Vail InDEED Program
1. SUMMARY
The purpose of this memorandum is to an informational update on the measured results of the
Vail InDEED program. This update is a follow up to the semi-annual Vail Local Housing
Authority update shared earlier this year in June.
2. BACKGROUND
The Vail InDEED program is a housing initiative adopted by the Vail Town Council aimed at
protecting and preserving existing homes in the Town of Vail for occupancy by Vail residents.
The protection is achieved through the recording of a deed restriction limiting the occupancy of
the home to a person(s) working within Eagle County a minimum of 30 hours per week on an
annual basis, among other considerations. The program is an innovative response to the rapid
loss of existing homes currently occupied by Vail residents to vacation home owners.
3. PROGRESS TOWARDS THE GOAL
In 2017, the Vail Town Council adopted the Vail Housing 2027 Strategic Plan. The plan set
forth an aggressive goal of acquiring 1,000 new deed restrictions by the year 2027. At the time
of adoption, a total of 698 deed restricted homes existed in Vail. Today, 879 deed restricted
homes exist in Vail.
In 2018, the Vail Town Council, in collaboration with the Vail Local Housing Authority,
implemented the Vail InDEED program. To date, the success of the program has exceeded
expectations. The following list highlights the success of the program as of August 13, 2019:
A total of $7.98M has been invested in acquisition of new deed restrictions
121 new deed restrictions have been acquired
The mix of home types is diverse with a total of 33 studio, 50 one bedroom, 17 two
bedroom, 18 three bedroom and 3 four bedroom
Deed restrictions have been acquired from new home owners, existing home owners,
residential property developers, long term rental investors, and business owners.
The average cost per deed restriction acquired is $66,009
$2.5M in Vail InDEED funding was appropriated in 2019
$1.7M of Vail InDEED funds have been invested 2019 year to date
September 3, 2019 - Page 408 of 412
Town of Vail Page 2
+/- 241 Vail residents have been provided occupancy in a deed restricted home (288
residents at Timber Ridge Village)
The following illustrations further highlight the measured results of the Vail InDEED
Program since inception.
September 3, 2019 - Page 409 of 412
Town of Vail Page 3
September 3, 2019 - Page 410 of 412
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)(e) - to receive legal
advice on specific legal questions; and to determine positions, develop a strategy and instruct
negotiators, Regarding: Lupine Drive Property and Tobacco Tax question.
PRESENTER(S): Matt Mire, Town Attorney
September 3, 2019 - Page 411 of 412
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: 4:45 pm estimate
September 3, 2019 - Page 412 of 412