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Home My WebLink About2019-10-01 Agenda and Supportive Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E TIN G Agenda Town Council C hambers 1:30 PM, O ctober 1, 2019 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1.Presentation / Discussion 1.1.Vail Childcare Provider Updates 15 min. Presenter(s): Krista Miller, HR & Risk Management Director, The Children's Garden of Learning, Eagle Valley Childcare Association Action Requested of Council: I nformational presentation about Vail Childcare facilities and input about future funding process. Background: Town Council requested that both of Vail's childcare providers present an update about programming, funding and enrollment. Currently funding is provided the facilities as part of their annual contribution application process. Discussion will occur about the funding process for the facilities. 1.2.Town of Vail and Vail Mountain Guest Experience I nitiatives - First Phase Programming Launch 30 min. Presenter(s): Vail Guest Experience Advisory Committee (Town of Vail and Vail Mountain representatives) Action Requested of Council: No formal action required; feedback on launch of the first phase of the Vail Guest Experience I nitiatives Programming requested. Background: The planning committee for the Town of Vail and Vail Mountain Guest Experience I nitiative is poised to launch the first phase of programming. The presentation from the group will highlight the branding for both the Employee Guest Service Training Curriculum and Employee Engagement (V C B A), and Thanksgiving Reimagined (Ren Productions). Planning committee members included Town of Vail: Patty Mc Kenny, I nterim Town Manager, Mia Vlaar, Economic Development Director, Suzanne Silverthorn, Communications Director; Vail Mountain: Yann Benjamin, Director of Marketing, Vail Resorts, I nc., Kristin Kenney W illiams, Commfluent I nc., Others involved: Alison Wadey, V C B A, Krista Miller, TOV, HR & Risk Management Director, J en Law, HR, V RI 1.3.Budget 2020: Follow-up Reports from Event Producers Highline and Vail Valley Foundation 30 min. Presenter(s): Patty Mc Kenny, I nterim Town Manager, J ames Dieghan, Highline, Dave Dressman, Vail Valley Foundation Action Requested of Council: I nformational presentations and discussion about funding requests. Background: Town Council requested presentations from two event October 1, 2019 - Page 1 of 84 producers, Highline producer of Spring Back to Vail and Vail Valley Foundation producer of GoPro Mountain Games. Reports will include additional information about incremental funding requests from Town of Vail. 1.4.The purpose of this agenda item is to forward a recommendation and seek authorization from the Vail Town Council to reinvest certain existing and projected town revenues into the Town’s Housing Fund. 10 Minutes Presenter(s): George Ruther, Housing Director Action Requested of Council: Does the Vail Town Council support the recommendation to allocate the net proceeds received of $1,525,000 from the sale of Commercial Unit #2, Vail Village I nn, Phase V and any future proceeds received (est. +/- $900K) from the sale of the vacant parcel at Chamonix Vail neighborhood to the Town’s Housing Fund? I f so, staff will include the appropriation in the upcoming budget supplemental scheduled for December. Does the Vail Town Council support the recommendation to adopt a permanent Housing Fund Reinvestment Policy which would allocate all proceeds of future sales of town-owned real estate to the Housing Fund? Background: See background section of the staff memorandum to the Vail Town Council dated, October 1, 2019. Staff Recommendation: The Town staff recommends the Vail Town Council instructs staff to return with a future budget supplemental allocating net proceeds from certain town real estate sales to the Town's Housing Fund. 2.D R B / P E C Update (5 min.) 2.1.D RB / P E C Update Presenter(s): Chris Neubecker, Planning Manager 3.Information Update (5 min.) 3.1.September Revenue Update 3.2.V LHA September 10, 2019 Meeting Results 3.3.Vail I nDeed Update 3.4.Short Term Rental Report 4.Matters from Mayor, Council and Committee Reports (10 min.) 5.Executive Session 5.1.Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: update on pending litigation Gillett v. Town of Vail Case No. 18C V030187, Appeal procedure, Lupine Drive property acquisition and Town Manager contract 45 min. Presenter(s): Matt Mire, Town Attorney 6.Recess 6.1.Recess 3:50 p.m. (estimate) October 1, 2019 - Page 2 of 84 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media website the week following meeting day, www.highfivemedia.org. Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48 hour notification dial 711. October 1, 2019 - Page 3 of 84 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Vail Childcare P rovider Updates P RE S E NT E R(S ): K rista Miller, HR & Risk Management Director, T he Children's Garden of L earning, E agle Valley Childcare Association AC T IO N RE Q UE S T E D O F C O UNC I L: I nformational presentation about Vail Childcare facilities and input about future funding process. B AC K G RO UND: Town Council requested that both of Vail's childcare providers present an update about programming, funding and enrollment. Currently funding is provided the facilities as part of their annual contribution application process. Discussion will occur about the funding process for the facilities. AT TAC H ME N TS: Description Memo Vail Childcare Provider Updates October 1, 2019 - Page 4 of 84 TO: Vail Town Council FROM: Finance Department DATE: October 1, 2019 SUBJECT: Childcare Provider presentations I. SUMMARY During the September 3rd Draft Budget presentation, Town Council requested a brief update from the two childcare providers in Vail. II. BACKGROUND Eagle Valley Childcare Association manages the Vail Child Care Center above City Market. It was founded in response to the vast need for early childhood services for working families and is the only infant care provider in Vail. Town of Vail, as a part of the original development agreement, established the space used for the childcare center. The town provides annual support of approximately $55,000 (2020 proposed), which in turn ensures the availability of infant care in the Vail community. In addition, EVCCA provides priority waitlist and a discount to town employees. The Children’s Garden of Learning (CGOL) is located in a building owned by the Town of Vail, as part of the development agreement for Middle Creek Housing. The town leases the space to the CGOL at $1 per year, and provides snow plowing in-kind services. Over the last several years the town has also approved capital requests such as new boilers and fencing. The lease is up for renewal October 31st. CGOL has recommended that the town include a prioritization for town employees within the lease. III. ACTION REQUESTED OF COUNCIL Both childcare organizations have requested funding in the proposed 2020 Town Manager’s budget under the “Council Contributions” process. On September 3rd, Town Council had suggested incorporating town support as an operating expenditure in future budgets rather than asking the organizations to request funding each year as a “contribution”. Does Council wish to change the current process of funding? October 1, 2019 - Page 5 of 84 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Town of Vail and Vail Mountain Guest Experience I nitiatives - First Phase P rogramming L aunch P RE S E NT E R(S ): Vail Guest E xperience Advisory Committee (Town of Vail and Vail Mountain representatives) AC T IO N RE Q UE S T E D O F C O UNC I L: No formal action required; feedback on launch of the first phase of the Vail Guest E xperience I nitiatives P rogramming requested. B AC K G RO UND: The planning committee for the Town of Vail and Vail Mountain Guest E xperience I nitiative is poised to launch the first phase of programming. T he presentation from the group will highlight the branding for both the E mployee Guest Service Training Curriculum and E mployee E ngagement (V C B A), and T hanksgiving Reimagined (Ren P roductions). P lanning committee members included Town of Vail: P atty Mc K enny, I nterim Town Manager, Mia Vlaar, E conomic Development Director, Suzanne S ilverthorn, Communications Director; Vail Mountain: Yann B enjamin, Director of Marketing, Vail Resorts, I nc., Kristin Kenney W illiams, Commfluent I nc., Others involved: Alison Wadey, V C B A, Krista Miller, TO V, HR & Risk Management Director, J en L aw, HR, V R I AT TAC H ME N TS: Description Memo Vail Guest Experience Vail Guest Experience Powerpoint V R October 1, 2019 - Page 6 of 84 To: Mayor and Town Council From: Vail Guest Experience Advisory Group (Town of Vail and Vail Mountain) Date: October 1, 2019 Subject: Town of Vail and Vail Mountain Guest Experience Initiatives Update 1. SUMMARY The planning committee for the Town of Vail and Vail Mountain Guest Experience Initiative is poised to launch the first phase of programming. The presentation from the group will first highlight the Early Season Guest Experience, which includes Vail Mountain’s Snowmaking Project, Thanksgiving Week Reimagined, and Vail Après. The group will then provide an update on the Community Guest Service Training and the Employee Engagement programming, finishing with the communications plan. 2. ACTION REQUESTED The Town Council is asked to provide any final feedback about the schedule, content, and community launch of each component of the initiative. 3. BACKGROUND The Guest Experience collaboration between the Town and Vail Mountain identified a series of far-reaching partner initiatives that will form the foundation for ongoing resort-community programs and activities. The goal is to align town and mountain to provide a world-class experience for our collective vacationing guests and progress the tourism economy forward, focusing first on the winter season with year-round implementation to follow. Since the August 2018 Town Council and Vail Resorts retreat, the Vail Guest Experience Collaborative Advisory Committee (Patty McKenny, Suzanne Silverthorn, Mia Vlaar, Yann Benjamin and Kristin Kenney Williams) has met weekly to create, alongside Alison Wadey, Krista Miller and Jen Law, a customer service training program, an employee engagement curriculum, and a strategy to create new traditions to bolster the early winter season period and re-imagine the Thanksgiving holiday. 4. DESCRIPTION OF GUEST EXPERIENCE INITIATIVES PROGRAMMING Early Season Guest Experience  Vail Mountain Snowmaking - video  Thanksgiving Week Reimagined  Vail Apres– A New Vail Tradition Vail Mountain Snowmaking Update An update will be presented about the snowmaking enhancement near completion on Vail Mountain. October 1, 2019 - Page 7 of 84 Thanksgiving Week Reimagined: A celebration of early season November 22nd-30th, 2019 The goal of the reimagined Thanksgiving is to create guest experiences featuring early season traditions to ensure strong visitation year-over-year, both on- and off-mountain. The 2019 event is intended to create a first year foundation upon which to build the brand, the concept and the activation. The components of the 2019 celebration include: • Ice Skating Events (Arrabelle and Solaris) • Music in the Garden: music and sculpture lighting at the Betty Ford Alpine Gardens • The Lighting of Vail – Sculptures, Trees, and Merchants culminating with holiday tree • Gingerbread House Competition in hotels and lodges • Holiday Cuisine Cooking Classes for all ages featuring early winter specialties • 10th Mountain Parade to commemorate and celebrate Vail’s Legacy • Vail Festive European Market: Roasted nuts, Gluhwein, forged Bells The committee commissioned Markit Creative agency to present ideas on the naming and brand for the reimagined Thanksgiving and through a deliberate selection process came to a name to reflect the concept, Revely Vail…..Vail’s Welcome to the Brilliance of Winter. Revely is inspired by the references, phonetic and literal of the words Reveille, Revelry, and Revel, each signifying a start, beginning, and also having association to celebration by dance and festivities. Revely Vail – is our start to winter, celebrated by on and off-mountain experiences and festivities, and symbolic of a season of brilliance. Vail Apres - A New Tradition The goal of Vail Après is to celebrate Vail’s European alpine heritage with a unique and ownable resort ritual that enhances the village experience and creates an emotional connection with our guests. A daily ringing of the bells at 3pm will announce the beginning of Vail Après. While bells ring across Vail Mountain the clock towers and bells in the villages will chime in unison, celebrating the legacy of Vail and symbolizing the beginning of an elevated Vail Après experience. The committee is initiating Vail Après with a two phased approach: Community Enablement • Coordination with community on landmark bell structures • Three standard bell specs at discounted pricing with Vail Logo • Scalable solution with single vendor and standardized ordering process • Vail Mountain team adoption with ~65 locations Community Support & Awareness • Vision statement & purpose • Merchant recommendations and ideation • Vail.com content curation & promotion • Partner communication plan Town of Vail Page 2 October 1, 2019 - Page 8 of 84 Community Guest Service Training: Content & Curriculum The goal of the customer service training program is to create a seamless community-wide guest experience by training all employees in the town in a common philosophy, language and manner to interact with our guests. Employees will learn how to connect with guest emotions to enhance guest service, while trainers share tips and tools to engage the guest to create a lasting impression. The committee agreed it was critical to brand the Guest Experience training and so engaged Markit Creative to identify a Program Name, Logo & Branding. Guest Service Curriculum (October - January) • Train the Trainer Sessions • Collaboration with VCBA on an integrated calendar of programs • Re-branding and content revisions Employee Engagement Programming (October - March) The goal of the employee engagement program is to draw upon the foundational work of the Vail Chamber and Business Association’s ambassador program, which supports and encourage community among employees, focusing on education, social opportunities and employee recognition and rewards. • Employee education – Community Tour & Vail History Seminar • Employee social events • Recognition program Community Awareness Campaign The goal of the communications plan is to raise awareness and encourage engagement with each element of the Guest Service Initiative. The initial phase focuses on community awareness and includes: • Press Release • Partner communication outlets – VCBA, TOV, Vail Mtn, etc. • Paid placements – Newspaper and Radio • VEAC & VLMD Sessions • Annual meetings & season kick-offs Attachments:  Guest Experience PowerPoint Presentation Town of Vail Page 3 October 1, 2019 - Page 9 of 84 VAIL GUEST EXPERIENCE INITIATIVE Fall Update 10/1/19 October 1, 2019 - Page 10 of 84 PROGRESS UPDATE 1.Early Season Guest Experience •Vail Mountain’s Snowmaking Project •Thanksgiving Week Reimagined •Vail Après 2.Community Guest Service Training •Content & Curriculum 3.Employee Engagement •Programming Calendar 4.Communications Plan October 1, 2019 - Page 11 of 84 October 1, 2019 - Page 12 of 84 SNOWMAKING ENHANCEMENT - MAP October 1, 2019 - Page 13 of 84 SNOWMAKING ENHANCEMENT - MAP October 1, 2019 - Page 14 of 84 SNOWMAKING ENHANCEMENT - MAP October 1, 2019 - Page 15 of 84 THANKSGIVING RE -IMAGINED Program Name, Logo & Branding •Commissioned support from Markit Creative Guest Programming & Execution (November 23 -30) •Angela Mueller developed programming and year 1 concept •Daily experiences and Signature activations •European Market •The Lighting of Vail – Sculptures, Trees, and Merchants •Ice Skating Shows (2) •Gingerbread Competition •Holiday Cuisine Cooking Classes •Music in the Garden October 1, 2019 - Page 16 of 84 THANKSGIVING RE -IMAGINED Revely Vail Vail’s Welcome to the Brilliance of Winter October 1, 2019 - Page 17 of 84 VAIL APRES – A NEW VAIL TRADITION Vision: Celebrate Vail’s European alpine heritage by developing an ownable resort experience, differentiating Vail amongst other mountain destinations, and to enhance the village core and guest-experience. Concept: At 3 PM each day, the villages and mountain come together to celebrate the legacy of Vail. The clock towers in the villages chime, bells ring across the mountain and in the village, symbolizing the beginning of an activated Après experience. October 1, 2019 - Page 18 of 84 VAIL APRES – A NEW VAIL TRADITION Community Enablement: •Coordination with community on landmark bell structures •Three standard bell specs at discounted pricing with Vail Logo •Scalable solution with single vendor and standardized ordering process •Vail Mountain team adoption with ~65 locations Community Support & Awareness: •Vision statement & purpose •Merchant recommendations and ideation •Vail.com content curation & promotion •Partner communication plan October 1, 2019 - Page 19 of 84 VAIL APRES – A NEW VAIL TRADITION Hand Bell - $65 Wall Mount - $140 Table Mount - $325 October 1, 2019 - Page 20 of 84 VAIL APRES – A NEW VAIL TRADITION Arrabelle Vail Chapel Austria Haus October 1, 2019 - Page 21 of 84 GUEST SERVICE TRAINING & EMPLOYEE ENGAGEMENT Program Name, Logo & Branding •Commissioned support from Markit Creative Guest Service Curriculum (October - January) •Train the Trainer Sessions •Collaboration with VCBA on an integrated calendar of programs •Re-branding and content revisions Employee Engagement Programming (October - March) •Employee education – Community Tour & Vail History Seminar •Employee social events •Recognition program •Communications plan October 1, 2019 - Page 22 of 84 COMMUNCIATION PLAN & MILESTONES Community Awareness Campaign: •Press Release •Partner communication outlets – VCBA, TOV, Vail Mtn, etc. •Paid placements – Newspaper and Radio •VEAC & VLMD Sessions •Annual meetings & season kick-offs October 1, 2019 - Page 23 of 84 APPENDIX October 1, 2019 - Page 24 of 84 PURPOSE On Feb. 5, 2019, the Vail Town Council directed the Vail Guest Experience Collaborative Advisory Committee to proceed with the following Initiatives and Programming for Year One 2019-2020: 1.Enhance Town of Vail/Vail Mountain Level of Service and Seamless Experience with the creation and implementation of a customer service training program, embracing the foundational work by the Vail Chamber & Business Assoc. and to be made available to all Town of Vail business license holders. 2.Bolster early winter season economy with the Re-Imagination of the Thanksgiving Holiday, both on- and off-mountain guest experiences and tradition-activation. 3.Ensure broad community stakeholder input. October 1, 2019 - Page 25 of 84 PROGRAM CONCEPT – 2019 TIMELINE Guest Service Training #1 10/30/19 Guest Service Training #2 11/12/19 Leadership Forum #1 TBD Guest Service Training #3 11/22/19 Leadership Forum #2 12/9/19 Guest Service Training #4 12/10/19 Learning Vails History #1 10/29/19 Community & Merchant Tour #1 10/30/19 Employee Season Kickoff TBD Learning Vails History #2 11/11/19 Learning Vails History #3 11/17/19 Learning Vails History #4 12/5/19 Community & Merchant Tour #2 12/11/19 Employee Appreciation #1 12/12/19 VAIL APRES REVELY VAIL October 1, 2019 - Page 26 of 84 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Budget 2020: Follow-up Reports from E vent P roducers Highline and Vail Valley Foundation P RE S E NT E R(S ): P atty Mc K enny, I nterim Town Manager, J ames Dieghan, Highline, Dave Dressman, Vail Valley Foundation AC T IO N RE Q UE S T E D O F C O UNC I L: I nformational presentations and discussion about funding requests. B AC K G RO UND: Town Council requested presentations from two event producers, Highline producer of Spring B ack to Vail and Vail Valley Foundation producer of GoP ro Mountain Games. Reports will include additional information about incremental funding requests from Town of Vail. AT TAC H ME N TS: Description Memo Budget 2020 Follow up Reports from Event Producers Spring Back to Vail Presentation GoPro Mountain Games Presentation October 1, 2019 - Page 27 of 84 To: Vail Town Council From: Economic Development Department Date: October 1, 2019 Subject: Town Of Vail Budget: Council Contributions - 2020 Funding Of Gopro Mountain Games And Spring Back To Vail I. SUMMARY Two event producers who have requested incremental funding from Town of Vail for 2020 costs will present Tuesday, Oct. 1. The producers will provide information about the justification of their funding requests, the proposed enhancements to their events and finally the resulting benefits to the community. The two events which will be addressed include:  Spring Back to Vail 2020 – Highline Sports & Entertainment  GoPro Mountain Games 2020 – Vail Valley Foundation II. PURPOSE The reports will provide Town Council with detailed information about the events in order to facilitate discussion and decision making on funding for each event as part of the 2020 town budget. First reading of the budget ordinance will occur during the evening meeting at which time staff will request the funding level to include in the final draft of the 2020 budget. III. BACKGROUND Council contribution applications were reviewed and recommendations were made by staff as part of the presentation of the draft 2020 town budget on September 3. At that time Town Council requested the Vail Valley Foundation and Highline Sports and Entertainment attend a future meeting to present information about their requests, including more detail about the proposed event programming and anticipated outcomes and benefits. Please note the 2020 budget does not currently include funding for these events. It was also agreed at the last council meeting that GoPro Mountain Games would be considered a signature event moving forward. Event Name Producer Funding Levels 2019 Actual 2020 Request Spring Back to Vail Highline $300,000 $550,000 GoPro Mountain Games Vail Valley Foundation $75,000 $140,000 $40,000 (In Kind) $40,000 (In Kind) October 1, 2019 - Page 28 of 84 V. STAFF RECOMMENDATION Staff requests that Council consider each proposal on its own merits and determine the appropriate level of funding for each event in 2020. Attachment(s): 1. Vail Valley Foundation Go Pro Mountain Games PowerPoint 2. Highline Sports and Entertainment Spring Back to Vail Powerpoint Town of Vail Page 2 October 1, 2019 - Page 29 of 84 CRAFTING IMPACTFUL CONNECTIONS October 1, 2019 - Page 30 of 84 Vail, Colorado April 10-12 & 17-19, 2020 30K+ Attendees October 1, 2019 - Page 31 of 84 EVENT OVERVIEW •Three-day interactive expo & demos in the Festival Village •Vail Village Block Party, Pub Crawls, Après, & Late Night Parties •Increased point-of-sale locations for beer, wine and spirits •Weekend One: A-list headliner concerts @ Ford Park concert venue •Weekend Two: World Pond Skimming Championships SPRING BACK TO VAIL Vail , CO Two Weekends of Activation April 10-12 & 17-19, 2020 30K+ Attendees October 1, 2019 - Page 32 of 84 October 1, 2019 - Page 33 of 84 GUEST PROFILE TOP DMA’S REPRESENTED Colorado California Maryland Missouri 46%Male 54%Female 61%Age 25-54 31%Age 55+ 55%Have a household income over $100,000 30,000 ESTIMATED EVENT ATTENDEES New York Florida Illinois Kentucky October 1, 2019 - Page 34 of 84 6 NEW EVENT PROGRAM CONCEPTS *UNDER DEVELOPMENT & SUBJECT TO CHANGE Weekend One: •A-list headliner concerts @ Ford Park concert venue •Three-day interactive festival village •On-snow ski & snowboard demos •All-day Vail Village Block Party (2pm-midnight) •Après Ski programming with live music •Live concert telecast from Ford Park concert venue •Late-night silent disco •Partner-driven experiential activations •Custom non-profit elements & Event rituals Weekend Two: •World Pond Skimming Championships •Leveraging the venue for two days of programming; concepts include: •Tikis and Tunes Luau •World Championship Belly Flop & Canon Ball Competition •Spring Back to Vail Bags Tournament •Partner-driven on-premise parties •Night-time Rail Jam Competition October 1, 2019 - Page 35 of 84 7 SPRING BACK TO VAIL -INCREASED TALENT LINE-UP, WHY •RE-CREATING THE EVENT: Highline met with staff and had great discussions. Highline is partnering closely with town council and staff to recreate Spring Back to Vail •BEST IN CLASS EVENT: It deserves to be a strongly branded, best in class event that will generate occupancy and spending in the late ski season •THE CONCEPT: As mentioned on the the previous slides, this concept takes the focus back to the World-Class Event and Talent Line-up that will help Spring Back to Vail to get back on the map as a key end of season destination with best in show entertainment •REQUEST FOR ADDITIONAL FUNDING: covers the following costs associated with this world-class event platform: •Event Production •Security •Staging and Increased Quality Lights, Sound, StageOctober 1, 2019 - Page 36 of 84 8SPRING BACK TO VAIL –LONGEVITY AND THE WHY •HIGHLINE –VAIL MOUNTAIN PARTNERSHIP -creating a 3- 4 year strategic plan with staff and Vail Resorts partners •CHANGES IN THE PROPOSAL TO INCLUDE: •Paid ticketing •Increased talent levels •Increased production value •Again, let’s put Vail on the map for end of season, world-class experiences •THIS REVISED STRATEGY & BUDGET CONCEPT: •Increased sponsorship levels and categories available based on this strategy •Increased total budgeted sponsorship revenue, where town’s level of funding fits October 1, 2019 - Page 37 of 84 9SPRING BACK TO VAIL –LONGEVITY AND THE WHY •TOWN OF VAIL LODGING: •The event will result in increased occupancy (more overnight stays/longer stays) which is driven by the national outreach and national destination draw from the talent line-up •LONG TERM ROLES AND STRATEGY: •Role of Vail Resorts now (2020) •Role of Vail Resorts into the future •THE VALUE OF ADDED $250,0000 TOWN OF VAIL FUNDING: •Demonstrating the value is simple •EXPONENTIAL OPPORTUNITY FOR TOWN OF VAIL DATABASE GROWTH •This concepting, brand building, relevant demographics and CRM building will continuously aid in the future marketing efforts for the VLMD. • October 1, 2019 - Page 38 of 84 LET’S BRING THE CROWDS TO THE TOWN OF VAIL VAIL | 12 Vail Road, Suite #500, Vail , Colorado 81657 DENVER | 3001 Brighton Blvd, Suite #628, Denver, Colorado 80216 970.331.5312 James Deighan Managing Partner jdeighan@gohighline.com October 1, 2019 - Page 39 of 84 GOPRO MOUNTAIN GAMES The case for GoPro Mountain Games as a Town of Vail Signature Event & justification for an increased funding request OCTOBER 1, 2019 October 1, 2019 - Page 40 of 84 TOWN OF VAIL SIGNATURE EVENT EXPOSURE The Mountain Games is revered by the Outdoor Industry, Resort Industry and Adventure Sports world as the most accomplished event of its kind, with crossover appeal as evidenced by mainstream PR coverage. It has helped Vail establish itself as a center of outdoor recreation not just in the winter, but in the summer as well. The imagery, content and media coverage resulting from GMGG showcases Vail as a premium hub of outdoor recreation HIGHLY REGARDED EVENT IN THE OUTDOOR, RESORT & ADVENTURE SPORT INDUSTRIES With Vail integrated into the overall event mark, Vail reaps the global media exposure that the GoPro Mountain Games produce to the tune of billions of meaningful impressions over the years. The only other partner who sees equal exposure is GoPro, our title sponsor through 2021, who invests between $600,000 & $800,000 annually across sponsorship fee, activation costs, and marketing efforts. GLOBAL MEDIA REACH DEMOGRAPHIC Mountain Games brings an ideal demographic of consumers to Vail. Active, outdoor-enthusiasts who regularly travel for business and pleasure. They are eco and health conscious with disposable income. Many are young families who spend much of their free time in the outdoors. IDEAL CONSUMERS, ATHLETES & BRAND PARTNERS ECONOMIC IMPACT Mountain Games kicks off the now thriving summer season in Vail. Attendees, athletes, sponsors and partners generated $7.3 million in 2019. KICKING OFF SUMMER WITH A BANG October 1, 2019 - Page 41 of 84 2019 HIGHLIGHTS 83,327 ESTIMATED SPECTATORS 4,450 ATHLETE REGISTRATIONS 30+ UNIQUE EVENTS 148 BRAND SPONSORS $7.3M ECONOMIC IMPACT 88 NET PROMOTER SCORE 7,032 ROOM NIGHTS GENERATED WITH AN AVERAGE OF 4 NIGHTS PER LODGING GUEST October 1, 2019 - Page 42 of 84 THE MOUNTAIN GAMER ATHLETE SPECTATOR MALE VS. FEMALE 56/44 68/32 AVERAGE AGE 32 43 EDUCATION 77% 4 YEAR DEGREE OR HIGHER MEAN HHI 71% EARN MORE THAN $75K 70% IN-STATE | 30% OUT-OF-STATE TOP STATES OF ORIGIN: CO, TX, FL, CA, MI OUTDOOR AND SPORT ENTHUSIASTS, TRAVELERS, HEALTH & FITNESS FOCUSED 42% MARRIED WITH FAMILY 21% ATTENDED WITH A DOG October 1, 2019 - Page 43 of 84 TOP EDITORIAL COVERAGE Forbes Outside Magazine Outside Magazine The Inertia Rock and Ice SELF ESPN W CONTENT MARKETING & PR 395+ MILLION IMPRESSIONS $894+ MILLION MEDIA VALUE 370 PLACEMENTS 149 ON-SITE MEDIA 1.7 MILLION VIDEO VIEWS 1 HOUR TV SHOW AIRING 30+ TIMES ACROSS Q3 &Q4 TOP-TIER MEDIA IN ATTENDANCE October 1, 2019 - Page 44 of 84 2019 EVENT ROI & ATTENDEE EXPENDITURES OVERNIGHT ATTENDEES DAY / LOCAL ATTENDEES TOTAL LODGING (VAIL ONLY) $2.46M N/A $2.46M DINING $1.94M $413K $2.35M EXPO VENDOR $317K $199K $516K RETAIL $507K $154K $661K ACTIVITIES $404K $53K $457K TOTAL $5.62M $819K $6.44M $7.3M TOTAL TOWN OF VAIL ECONOMIC IMPACT $6.44M ATTENDEE EXPENDITURES IN VAIL $900K EVENT EXPENDITURES IN VAIL October 1, 2019 - Page 45 of 84 For 2020, VVF is working on the following changes, additions and improvements: The Golden Peak venue and possible return of free ride MTB, adjustments to the climbing competition, cause related efforts, continued focus on appropriate music/entertainment programming, global growth, added kids/family activities, a limited and elevated VIP opportunity for key partners. INCREASED FUNDING REQUEST CONTINUED GROWTH / NEW OPPORTUNITIES CONTINUOUS EVENT & EXPERIENCE IMPROVEMENTS In order to continuously improve the project and keep it at the forefront of Adventure Sports and Mountain lifestyle, costs are continuously increasing. VVF has kept the project free to attend and prefers it remain that way, making funding from sponsors/partners critical to fund the $3 million dollar overall GMG operating budget. STEADY GROWTH FOR 18 YEARS CONTENT Multiple lead up marketing & content campaigns starting in January as well as post event recap content and a professionally produced TV Show generate millions of impressions year round for Vail. As one example, the Ultimate Mountain Dog contest generated 5.7M impressions from March through May 2019. Growing our content engagement and impressions via key partnerships and paid media initiatives is a key objective and one that highly benefits TOV. MORE THAN A FOUR DAY EVENT QUALITY VS QUANTITY & EXTENDED STAYS Mountain Games brings a very attractive guest to Vail and VVF continually keeps this in mind when booking music/entertainment & competition programming as well as with the sponsors we align with. We see an opportunity for growth on Thursday & Sunday, generating longer stays and more economic impact for the Town of Vail. FOCUS ON STORYTELLING The stories & characters that come out of the event help generate significant media and content value. VVF sees PR/Storytelling as a key objective for continued content and media growth. October 1, 2019 - Page 46 of 84 OPPORTUNITIES FOR GROWTH While the Vail Valley Foundation is and always will be the primary nonprofit beneficiary of the Mountain Games, we are speaking to other regional organizations about a Mental Health Focused Mountain Games event/activity/benefit concert in 2020. Additional kids demo and competition opportunities. For 2020, we are exploring a more robust youth climbing competition which we hope to implement in 2020 or 2021 as well as additional youth waves to applicable events. Create unique global partnership to showcase Mountain Games content. With the departure of all dog events to Lionshead two years ago, Golden Peak is a venue that we see as an opportunity. We are exploring numerous ideas as to how we can make Golden Peak a more dynamic venue. Continued expansion of live music throughout the day on numerous small stages, leading into the nightly headliner concerts at the Gerald R. Ford Amphitheater. KIDS & FAMILIES CAUSE RELATED EFFORTS GOLDEN PEAK EXPAND GLOBAL REACH MUSIC October 1, 2019 - Page 47 of 84 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: T he purpose of this agenda item is to forward a recommendation and seek authorization from the Vail Town Council to reinvest certain existing and projected town revenues into the Town’s Housing F und. P RE S E NT E R(S ): George Ruther, Housing Director AC T IO N RE Q UE S T E D O F C O UNC I L: Does the Vail Town Council support the recommendation to allocate the net proceeds received of $1,525,000 from the sale of Commercial Unit #2, Vail Village I nn, P hase V and any future proceeds received (est. +/- $900K) from the sale of the vacant parcel at Chamonix Vail neighborhood to the Town’s Housing F und? I f so, staff will include the appropriation in the upcoming budget supplemental scheduled for December. Does the Vail Town Council support the recommendation to adopt a permanent Housing F und Reinvestment P olicy which would allocate all proceeds of future sales of town-owned real estate to the Housing Fund? B AC K G RO UND: S ee background section of the staff memorandum to the Vail Town Council dated, October 1, 2019. S TAF F RE C O M M E ND AT IO N: T he Town staff recommends the Vail Town Council instructs staff to return with a future budget supplemental allocating net proceeds from certain town real estate sales to the Town's Housing Fund. AT TAC H ME N TS: Description Recommendation for Housing Fund Allocation Memorandum October 1, 2019 - Page 48 of 84 To: Vail Town Council From: George Ruther, Housing Director Date: October 1, 2019 Subject: Recommendation for Housing Fund Allocation 1. SUMMARY The purpose of this memorandum is to forward a recommendation and seek authorization from the Vail Town Council to reinvest certain existing and projected town revenues into the Town’s Housing Fund. 2. BACKGROUND In 2018, the Town of Vail initiated an organizational restructuring which resulted in the creation of a stand alone Housing Department. Prior to this restructuring the responsibilities for addressing the housing needs of the Vail community was under the umbrella of the Town’s Community Development Department. A Housing Fund was established to fund the operations and programs of the new Housing Department. The majority of the funds required were reallocated from the existing Community Development Department budget, though additional funds were added to further support housing programs. The 2019 Total Housing Department Budget, including funding for the Vail InDEED Program is $8,246,766 (i.e., Solar Vail agreement, housing mitigation funds, buydown) Sources of funding for housing initiatives and programs have been an ongoing challenge in addressing the housing needs in the Vail community. To that end, the Vail Town Council has identified implementing a permanent, predictable, and long term source of funding for housing as a critical action if the Town of Vail is to realize its housing goal. With that in mind, most recently, the Vail Town Council authorized the sale of its interest in the town-owned commercial space in Phase V of the Vail Village Inn as well as instructed staff to take the steps necessary to facilitate the sale of a vacant, developable parcel of land within the Chamonix Vail neighborhood. In doing so, the intent was for the net proceeds from these sales to help fund future housing programs and initiatives. The understanding being that the town was not dissolving its interest in real estate per se, but instead, reallocating its interest from commercial real estate and vacant land to residential real estate. Over the years the Town has successfully demonstrated its compelling public benefit in owning residential real estate for the specific purpose of increasing housing stock for local residents and employees. October 1, 2019 - Page 49 of 84 3. RECOMMENDATION The Town staff recommends the Vail Town Council instructs town staff to allocate the net real estate sales proceeds to the Town’s Housing Fund. This allocation supports the Town’s historic policy of not dissolving its interest in real estate in general and provides a temporary source of funding for housing programs and initiatives. The Town staff further recommends that the net proceeds received from the prior sale of Commercial Unit #2, Vail Village Inn, Phase V and any future proceeds received from the sale of the vacant parcel at Chamonix Vail be allocated to the Town’s Housing Fund with the understanding that said funds shall be used to acquire net new deed restrictions in furtherance of the Town’s housing goal. Given the specific use of the funds, it is further recommended that any remaining fund balance at the end of 2019 rollover into 2020. The rollover is only applicable to the Housing Fund. 4. ACTION REQUESTED Does the Vail Town Council support the recommendation to allocate the net proceeds received of $1,525,000 from the sale of Commercial Unit #2, Vail Village Inn, Phase V and any future proceeds received (est +/- $900K) from the sale of the vacant parcel at Chamonix Vail neighborhood to the Town’s Housing Fund? If so, staff will include the appropriation in the upcoming budget supplemental scheduled for December. Does the Vail Town Council support the recommendation to adopt a permanent Housing Fund Reinvestment Policy which would allocate all proceeds of future sales of town- owned real estate to the Housing Fund? Town of Vail Page 2 October 1, 2019 - Page 50 of 84 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: D R B / P E C Update P RE S E NT E R(S ): Chris Neubecker, P lanning Manager AT TAC H ME N TS: Description September 18, 2019 D R B Meeting Results September 23, 2019 P E C Meeting Results October 1, 2019 - Page 51 of 84 D E S IG N R E V IE W B O AR D September 18, 2019, 3:00 P M Town Council C hambers 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Attendance Present: J ohn Rediker, Kit Austin, Doug Cahill, David Campbell, Peter Cope Absent: None 2.Project Orientation 2.1.1:30 P M 3.Site Visits 3.1.1183 Cabin Circle - Hitchner Residence 3.2.925 Fairway Drive - Vail Fairway L L C 3.3.620 Vail Valley Drive - Vail Recreation District 3.4.144 West Meadow Drive - 142 West Meadow LLC 3.5.1824 Glacier Court - Green Residence 4.Main Agenda 4.1.D R B19-0382 - Vail Fairway L LC Final review of an exterior alteration (pool/landscaping) Address/Legal Description: 925 Fairway Drive/Lot 1, Vail Village Filing 10 Applicant: Vail Fairway LLC, represented by Ceres+ Planner: Chris Neubecker J ohn Rediker moved to table to October 2, 2019. David Campbell seconded the motion and it passed (5-0). 4.2.D R B19-0464 - Vail Recreation District Final review of an exterior alteration (safety netting) Address/Legal Description: 620 Vail Valley Drive/Lot A, Block 2, Vail Village Filing 7 Applicant: Town of Vail, represented by Zehren and Associates Planner: Chris Neubecker October 1, 2019 - Page 52 of 84 1. Prior to application for a building permit, the applicant shall revise the alignment of the safety fencing south of the existing restroom building to be oriented in a more north/south direction. J ohn Rediker moved to approve with conditions. David Campbell seconded the motion and it passed (5-0). 4.3.D R B19-0467 - Hitchner Residence Final review of an addition Address/Legal Description: 1183 Cabin Circle/Lot 1, Block 1, Vail Valley Filing 1 Applicant: Leslie & Kenneth Hitchner, represented by Berglund Architects Planner: Chris Neubecker 1. Prior to application for a building permit, the applicant shall revise the architectural drawings to show the glass screen at the outdoor B B Q area to match the glass railing design at the deck railings. 2. Prior to application for a building permit, the applicant shall revise the architectural drawings to replace the steel I -beams at the main entrance with wood timbers. David Campbell moved to approve with conditions. J ohn Rediker seconded the motion and it passed (5-0). 4.4.D R B19-0468 - Green Residence Final review of an addition Address/Legal Description: 1824 Glacier Court Unit B/Lot 20, Block 2, Lion's Ridge Subdivision Filing 3 Applicant: J ason & Lisa Green, represented by ND G Architecture Planner: J onathan Spence 1. Prior to application for a building permit, the applicant shall revise the architectural drawings to show that the existing wood siding at the kitchen and pantry will be continued over the existing stucco to tie into an inside corner at the front entry. 2. Prior to application for a building permit, the applicant shall revise the architectural drawings to show the highest point of the roof addition to align with the existing ridge of the adjacent dormer. 3. Prior to application for a building permit, the applicant shall revise the architectural drawings to remove the change to the deck railing. The horizontal cable deck railing is not approved. J ohn Rediker moved to approve with conditions. David Campbell seconded the motion and it passed (5-0). 4.5.D R B19-0484 - 142 W est Meadow L LC Final review of a change to approved plans (landscaping) Address/Legal Description: 144 W est Meadow Drive/Lot 3W , Vail Village Filing 2 Applicant: 142 West Meadow LLC, represented by Segerberg Mayhew and Associates October 1, 2019 - Page 53 of 84 Planner: Chris Neubecker 1. Applicant shall revise the plans to show that the 14’ tall Blue Spruce at the northwest corner of the site will be replaced with a 16’ tall Blue Spruce 2. Applicant shall install a 16’ tall Blue Spruce to the replace the tree between the two driveways that was shown for preservation. 3. Applicant shall install at least one additional tree between the west driveway entry monument, and the west driveway turnaround area. David Campbell moved to approve with conditions. J ohn Rediker seconded the motion and it passed (4-1). Ayes:(4)Rediker, Austin, Campbell, Cope Nays:(1)Cahill 4.6.D R B19-0472 - Herlihey Residence Final review of exterior alteration (hot tub) Address/Legal Description: 5038 Ute Lane Unit B / Lot 30, Vail Meadows Filing 1 Applicant: Maureen Herlihey Planner: J onathan Spence 1. Prior to application for a building permit, the applicant shall revise the site plan to show installation of screening to the northeast side of the proposed hot tub, in the form of either landscaping or a screen wall with materials to match the siding on the house, which design and location shall be approved the Community Development Department staff. J ohn Rediker moved to approve with conditions. David Campbell seconded the motion and it passed (5-0). 5.Staff Approvals 5.1.D R B19-0093 - Town of Vail Final review of an exterior alteration (D A S antenna) Address/Legal Description: 390 South Frontage Road West/Lot 1, Block 2, Vail Lionshead Filing 1 Applicant: Town of Vail, represented by Crown Castle Planner: J onathan Spence 5.2.D R B19-0094 - Town of Vail Final review of an exterior alteration (D A S antenna) Address/Legal Description: 241 East Meadow Drive/Tract B & C, Vail Village Filing 1 Applicant: Town of Vail, represented by Crown Castle Planner: J onathan Spence 5.3.D R B19-0121 - Vail Spa Condominiums Final review of a sign Address/Legal Description: 710 W est Lionshead Circle/Lot 1, Block 2, Vail October 1, 2019 - Page 54 of 84 Lionshead Filing 3 Applicant: Vail Spa Condominiums, represented by Sign Design Planner: Chris Neubecker 5.4.D R B19-0354 - 1775 West Gore Creek L LC Final review of a change to approved plans (bath vent) Address/Legal Description: 1775 West Gore Creek Drive/Lot 8, Vail Village West Filing 2 Applicant: 1775 W est Gore Creek L L C, represented by RK Real Estate Planner: J onathan Spence 5.5.D R B19-0401 - Vail Heights Condo Final review of a tree removal Address/Legal Description: 2059 Chamonix Lane/Lot 16, Vail Heights Filing 1 Applicant: Vail Heights Condo, represented by Old Growth Tree Service Planner: J onathan Spence 5.6.D R B19-0433 - Caulkins Vail L LC Final review of an exterior alteration (repaint) Address/Legal Description: 304 Mill Creek Circle/Lot 6, Block 1, Vail Village Filing 1 Applicant: Caulkins Vail LLC, represented by Kevin W hite Planner: Erik Gates 5.7.D R B19-0440 - Kurnik Residence Final review of an exterior alteration (reroof) Address/Legal Description: 2960 Manns Ranch Road Unit B/Lot 8, Block 1, Vail Village Filing 13 Applicant: W illiam & J amie Kurnik, represented by Horn Brothers Roofing Planner: J onathan Spence 5.8.D R B19-0443 - W illow Place 103 LL C Final review of an exterior alteration (windows) Address/Legal Description: 103 W illow Place Unit 205/Lot 4, Block 6, Vail Village Filing 1 Applicant: W illow Place 103 L L C, represented by J MP Architects Planner: Erik Gates 5.9.D R B19-0445 - Cummings Residence Final review of a change to approved plans (A C unit/driveway) Address/Legal Description: 5169 Gore Circle LLC/Lot 5, Block 2, Bighorn Subdivision 5th Addition Applicant: Greg Cummings Planner: Erik Gates 5.10.D R B19-0447 - Belknap Residence Final review of an exterior alteration (windows/door) October 1, 2019 - Page 55 of 84 Address/Legal Description: 2958 South Frontage Road W est Unit B8/Lot 4, Block 5, Vail I ntermountain Development Subdivision Applicant: Robert Belknap, represented by Renewal by Andersen Planner: Chris Neubecker 5.11.D R B19-0448 - Medley Residence Final review of an exterior alteration (windows) Address/Legal Description: 2958 South Frontage Road W est Unit B2/Lot 4, Block 5, Vail I ntermountain Development Subdivision Applicant: Sarah Medley, represented by Renewal by Andersen Planner: Chris Neubecker 5.12.D R B19-0451 - B D B Holdings Ltd. Final review of a tree removal Address/Legal Description: 1247 Westhaven Circle Unit B/Lot 36, Glen Lyon Subdivision Applicant: B D B Holdings Ltd., represented by Old Growth Tree Service Planner: Chris Neubecker 5.13.D R B19-0453 - Audiss Residence Final review of an exterior alteration (windows/doors/roof) Address/Legal Description: 4879 Meadow Drive Unit C/Lot 15, Block 5, Bighorn Subdivision 5th Addition Applicant: Michael Audiss Planner: J onathan Spence 5.14.D R B19-0454 - Kaye Residence Final review of an exterior alteration (patio/gas line) Address/Legal Description: 3988 Lupine Drive Unit A/Lot 2, Block 2, Bighorn Subdivision 1st Addition Applicant: J onathan H. Kaye Declaration of Trust, represented by Fieldscape Planner: Chris Neubecker 5.15.D R B19-0455 - 1740 Sierra Trail LL C Final review of a change to approved plans (landscaping) Address/Legal Description: 1740 Sierra Trail/Lot 22, Vail Village W est Filing 1 Applicant: 1740 Sierra Trail L L C Planner: Chris Neubecker 5.16.D R B19-0458 - Keisch Residence Final review of an exterior alteration (deck) Address/Legal Description: 1864 Glacier Court Unit A/Lot 26, Block 2, Lion's Ridge Subdivision Filing 3 Applicant: Martin & Vicki Keisch, represented by Martin Manley Architects Planner: Erik Gates 5.17.D R B19-0460 - Biscayne Trust W G S LL P October 1, 2019 - Page 56 of 84 Final review of a change to approved plans (window) Address/Legal Description: 1109 Vail Valley Drive/Lot 7, Block 6, Vail Village Filing 7 Applicant: Biscayne Trust W GS LLP, represented by K H Webb Architects Planner: Erik Gates 5.18.D R B19-0461 - Fair Hilltop G8 L LC Final review of an exterior alteration (siding/doors/windows) Address/Legal Description: 1806 West Gore Creek Drive/Lot 34, Vail Village West Filing 1 Applicant: Fair Hilltop G8 LLC Planner: Erik Gates 5.19.D R B19-0465 - Sommer Residence Final review of an exterior alteration (awning) Address/Legal Description: 884 Spruce Court/Lot 10, Vail Village Filing 9 Applicant: Colin Sommer Planner: J onathan Spence 5.20.D R B19-0466 - Levy Residence Final review of an exterior alteration (foundation wall) Address/Legal Description: 4552 Meadow Drive Unit 37/Courtside Townhomes Applicant: J effrey Levy, represented by Great Divide Construction Planner: Erik Gates 5.21.D R B19-0474 - A&D Building Final review of exterior alteration (repaint) Address/Legal Description: 286 Bridge Street / Lot A & B, Block 5A, Vail Village Filing 1 Applicant: 286 Bridge St I nc., represented by Rocky Mountain GC Planner: Chris Neubecker 5.22.D R B19-0478 - W oods Residence Final review of tree removal Address/Legal Description: 5037 Ute Lane East / Lot 32, Vail Meadows Filing 1 Applicant: Peter W oods, represented by Vail Valley Tree Service Planner: J onathan Spence 5.23.D R B19-0479 - Vail Das Schone Condominiums Final review of an exterior alteration (reroof) Address/Legal Description: 2111 North Frontage Road West/Vail Das Schone Condominiums Applicant: Vail Das Schone Condominiums, represented by Master Sealers I nc. Planner: J onathan Spence October 1, 2019 - Page 57 of 84 5.24.D R B19-0481 - 4298 Nugget Lane Residence Final review of change to approved plans (fitness room) Address/Legal Description: 4296 Nugget Lane / Lot 1W, Bighorn Estates Applicant: 4298 Nugget Lane L L C, represented by Krueger Architecture Planner: J onathan Spence 5.25.D R B19-0482 - Solaris Residences Final review of exterior alteration (re-stain) Address/Legal Description: 141 East Meadow Drive / Lot P, Block 5D, Vail Village Filing 1 Applicant: Solaris Residences Planner: J onathan Spence 5.26.D R B19-0486 - W estra Residence Final review of exterior alteration (windows) Address/Legal Description: 2189 Chamonix Lane Unit 1W (Gore Range Condos) / Lot 1, Vail Heights Filing 1 Applicant: Geoffrey Westra, represented by HMR Construction Planner: Chris Neubecker 5.27.D R B19-0488 - Bishop Park Condos Final review of tree removal Address/Legal Description: 63 W illow Place / Lot 2, Block 6, Vail Village Filing 1 Applicant: Bishop Park Condos, represented by Old Growth Tree Service Planner: J onathan Spence 5.28.D R B19-0490 - Colorado Partial L LC Final review of a change to approved plans (window) Address/Legal Description: 1825 Sunburst Drive/Lot 4, Vail Valley Filing 3 Applicant: Colorado Partial L L C, represented by J udge Associates Architects Planner: Chris Neubecker 5.29.D R B19-0491 - Kjesbo Residence Final review of a change to approved plans (deck) Address/Legal Description: 2800 Aspen Lane Unit B/Lot 11, Vail Village Filing 11 Applicant: Roland Kjesbo, represented by Nedbo Construction Planner: J onathan Spence 5.30.D R B19-0498 - Village Center Condominiums Final review of a tree removal Address/Legal Description: 120 W illow Bridge Road/Lot K, Block 5E, Vail Village Filing 1 Applicant: Village Center Condominiums, represented by Old Growth Tree Service Planner: J onathan Spence October 1, 2019 - Page 58 of 84 5.31.D R B19-0504 - Northwoods Condominiums Final review of a tree removal Address/Legal Description: 600 Vail Valley Drive/Tract B, Vail Village Filing 7 Applicant: Northwoods Condominiums, represented by Old Growth Tree Service Planner: J onathan Spence 5.32.D R B19-0507 - Fagan Residence Final review of a tree removal Address/Legal Description: 1730 Buffehr Creek Road/Lot 7, Lia Zneimer Subdivision Applicant: Brittainy Fagan, represented by Old Growth Tree Service Planner: J onathan Spence The applic ations and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of items are approximate, subject to c hange, and cannot be relied upon to determine at what time the Design Review Board will c onsider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. October 1, 2019 - Page 59 of 84 P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N September 23, 2019, 1:00 P M Town Council C hambers 75 S. F rontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Attendance Present: Brian Gillette, Pam Hopkins, Rollie Kjesbo, Ludwig Kurz, J ohn Ryan Lockman, Karen Perez, Brian Stockmar Absent: None 2.Main Agenda 2.1.A request for the review of a variance from Section 12-14-17, Setback from Watercourse, Vail Town Code, in accordance with the provisions of Section 12-17, Variances, Vail Town Code, to allow for the on-site relocation of a natural seasonal stream channel, located at 5002 Snowshoe Lane/Lot 23, Vail Meadows Filing 1, and setting forth details in regard thereto. (P E C19- 0042) 20 min. Applicant:Peregrine Group Development L L C, represented by Krueger Architecture Planner:J onathan Spence 1. Approval of this variance is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. 2. Prior to submitting for a building permit, the applicant shall provide the Community Development Department all required approvals from the US Army Corps of Engineers (US A C E) related to the project, to be reviewed and approved by the Town Engineer. Planner Spence: I ntroduced the project by showing its location and describing previous approvals. The applicant observed a small seasonal stream after project approval, which was not previously known. The variance process helped to create a plan for this development that is supported by the Public W orks department and Environmental Sustainability department. Chairman Stockmar: Clarified the difference between watercourses identified by the Town and a seasonal stream. Spence: Stated that these seasonal streams are not identified by the town. Pavan Krueger: W orked with Kathy of C E RE S and S GM to understand the landscaping and water flows on site. The capacity of the waterway may increase to 1.5x its current size through this design. After this variance, the applicant will have to work with the Army Corps of Engineers for this mitigation. There may have been an informal diversion for this stream at one point. Stockmar: I s this stream itself a diversion from its original course? Krueger: Stated it was likely, but there is no record of when this might have happened. October 1, 2019 - Page 60 of 84 Commissioner Hopkins: Asked where the proposed diversion will go. Krueger: The stream will be moved into the side setback and will be directed to a culvert under the driveway. I t will exit into the neighbor ’s property. Stockmar: Asked if there would be any increase of flow. Krueger: Stated there would be none. Commissioner Perez: Asked if the neighbor was notified. Planner Neubecker: Stated the neighbor to the north had received the notice, and they came into the Community Development department to ask about the variance. He stated that the neighbor was in support, as long as the stream enters the neighbor ’s property in the same location. Krueger: They will not be creating a concrete culvert, but it will be a rock- lined channel. I t will be better than the existing culvert. She stated they will also do drainage studies. Public Comment: None Commissioner Kjesbo: I n support, felt that this was the right way to deal with this situation. Commissioner Gillette: I n support, warned about paying attention to maintenance. The remaining commissioners stated that they agreed with the variance. J ohn-Ryan Lockman moved to approve with conditions. Rollie Kjesbo seconded the motion and it passed (7-0). 2.2.A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Zoning Regulations, Vail Town Code, and amendments to Title 14, Development Standards, Vail Town Code, to update definitions, to remove redundant definitions, and regulations for retaining walls, and setting forth details in regard thereto. (P E C19-0017) 10 min. Applicant:Town of Vail Planner:Erik Gates Planner Gates: Provided and described to the Commission the requested changes from the previous meeting. He stated that definitions removed in Title 14 now make reference to the corresponding definitions in Title 12. Commissioner Kurz: Confirmed that the changes were a result of the P E C comments and concerns. Chairman Stockmar: W arned about unintended consequences when language removed form codes or moved. Gates: Discussed the process related to consistent language and stated that the definitions to be removed in Title 14 all had identical or near identical language in Title 12. October 1, 2019 - Page 61 of 84 Commissioners expressed support Public Comment: None Ludwig Kurz moved to recommend approval. Rollie Kjesbo seconded the motion and it passed (0-0). 2.3.A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Zoning Regulations, and Title 14, Development Standards, Vail Town Code, to amend the regulations on building design and landscaping in the W ildland Urban I nterface to reduce the risk of wildfire, and setting forth details in regard thereto. (P E C18-0035) 45 min. Applicant:Town of Vail Planner:Chris Neubecker Planner Neubecker: I ntroduced the application by talking about the changes requested by the Commission at the previous meeting, and how changes were incorporated into the amendment proposal. These included changing some “shall” language to “should,” consistent lowercase use of “the town,” and changing “occupants” to “tenants.” Asked for any direct questions or feedback from the Commission. Commissioner Hopkins: Asked how this regulation might apply to condominium association exterior renovations. Paul Cada: Answered by stating that they wanted to start with an amendment that would help push the town at the right direction. Wanted to start with new construction and additions. Even at this level they feel that this pushes the town in the right direction. Neubecker: Stated that a lot of new construction in Vail is already using these noncombustible materials, with heavy timbers and other materials that meet this regulation. Rather than proposing a regulation that is heavy handed, we are starting with regulations that can be supported by the community. Chairman Stockmar: Stated that the impression he had been getting is that while spacing is important, using the right materials for building is key for preventing fire from spreading in town. Commissioner Gillette: Stated that it’s hard to find materials that you couldn’t use from the materials list. I t might have been easier to tell what someone what they can’t use instead of what they can. Hopkins: Asked about the 100 foot radius, regarding defensible space. I s that for trees? Gillette: Stated that Commissioner Kjesbo had previously asked about the recommendation to trim the first 8 feet of trees at the last meeting, and this had not been addressed. Code still says “should” not “shall”. Has concerns about meeting code when new trees are planed at time of permit issuance. Cada: Stated that the intent is to have this rule apply only to mature trees, not newly planted trees. He explained the language in the landscaping guide, which is geared toward trimming established trees. October 1, 2019 - Page 62 of 84 Gillette: Pointing to Section 14-10-8, wanted clarification for the recommendation to trim the first 8 feet or to trim one-third or less of the tree. Then pointed to a picture that is listed as an example of good compliant landscaping, and showed that one of the trees was not pruned in the picture. He stated that the landscaping looks good because it is out of proposed compliance. He is worried about requiring applicants to trim 2 feet of branches off of a new 6 foot tree. Cada: Stated that the intention is, as written, to only apply this provision for established trees. Stockmar: Stated that the referenced guidelines are not law as they can be changed by the Fire Department without P E C approval. Chief Novak: Clarified that this gives the Fire Department the ability to make a determination on whether a tree should be pruned based on the surrounding landscaping. A tree over an irrigated lawn would need less trimming than a tree over high bushes or shrubs. Gillette: W orried that this trimming based on context would result in removing screening. Also, mentioned the issue of many trees being on a property line. Stockmar: This puts a lot of burden on the Fire department and wants to make sure the department has capacity for this. Cada: Stated that they already do a lot of this review. Planning already does landscaping inspections, so they can do the final review that includes the Fire department requirements. Novak: Stated that changes to landscaping standards do not go to Town Council. Talked about an example where the standards were amended administratively for streamside landscaping. Perez: Clarified that these guidelines may change depending on circumstance. Gillette: Stated he had a problem with this. Does this mean that today we are talking about whatever guidelines get put in place at any given time in the future? Neubecker: Yes Gillette: Stated he was not comfortable with this and he couldn’t vote for something if he didn’t even know what it is. Neubecker: Mentioned that if Gillette is not comfortable with these regulations, in this form, he could vote against it. Also, he could make a recommendation that something in the regulations be changed. Gillette: W anted the current guidelines to be codified and they can be amended as needed. Wants to incorporate the guidelines by name and date. Kjesbo: Asked a question clarifying when and where these guidelines would apply. No public comment. Ludwig Kurz moved to recommend approval. Rollie Kjesbo seconded the October 1, 2019 - Page 63 of 84 motion and it passed (6-1). Ayes:(6)Hopkins, Kjesbo, Kurz, Lockman, Perez, Stockmar Nays:(1)Gillette 2.4.A request for review of a variance from Section 14-6-7, Retaining Walls, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for a retaining wall in excess of six (6) feet tall at the Town of Vail Public Works facility located at 1289 Elkhorn Drive/Unplatted, and setting forth details in regard thereto. (P E C19-0041) The applicant has requested this item be tabled to October 28, 2019. 5 min. Applicant:Town of Vail, represented by Victor Mark Donaldson Architects Planner:Chris Neubecker Rollie Kjesbo moved to table to October 28, 2019. Ludwig Kurz seconded the motion and it passed (7-0). 2.5.A request for review of a Conditional Use Permit pursuant to Section 12- 9C-3, Conditional Uses, Vail Town Code, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for an amendment to the conditional use permit for the Town of Vail Public W orks facility located at 1289 Elkhorn Drive/Unplatted, and setting forth details in regard thereto. (P E C19-0039) The applicant has requested this item be tabled to October 28, 2019. 2 min. Applicant:Town of Vail, represented by Victor Mark Donaldson Architects Planner:Chris Neubecker Rollie Kjesbo moved to table to October 28, 2019. Ludwig Kurz seconded the motion and it passed (7-0). 2.6.A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for an update to the Vail Land Use Plan, specifically the Chamonix Master Plan and the Chamonix Land Use Category and setting forth details in regard thereto. (P E C19-0040) The applicant has requested this item be tabled to October 14, 2019. 5 min. Applicant:Town of Vail, represented by George Ruther Planner:J onathan Spence Rollie Kjesbo moved to table to October 14, 2019. Ludwig Kurz seconded the motion and it passed (7-0). 2.7.A request for the review of a variance from Section 12-21-10 Development Restricted, Vail Town Code, in accordance with the provisions of Section 12-17-1, Variances, Vail Town Code, to allow for development in the Housing Zoning District on a slope of forty percent (40%) or greater, located at 2420 Chamonix Lane/the western portion of Parcels B and the northern portion of Parcel A, formerly a resubdivision of Tract D, Vail Das Schone Filing No. 1 (Future Lot E, Chamonix Vail Community Subdivision), and setting forth details in regard thereto. (P E C19-0036) The applicant has requested this item be tabled to October 14, 2019. 2 min. October 1, 2019 - Page 64 of 84 Applicant:Town of Vail, represented by George Ruther Planner:J onathan Spence Rollie Kjesbo moved to table to October 14, 2019. Ludwig Kurz seconded the motion and it passed (7-0). 2.8.A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of a portion of 2399 North Frontage Road West, Parcel A, a resubdivision of Tract D, Vail Das Schone Filing 1 from the General Use (GU) District to the Housing (H) District and setting forth details in regard thereto. (P E C19-0033) The applicant has requested this item be tabled to October 14, 2019. 2 min. Applicant:Town of Vail, represented by George Ruther Planner:J onathan Spence Rollie Kjesbo moved to table to October 14, 2019. Ludwig Kurz seconded the motion and it passed (7-0). 2.9.A request for review of a Minor Subdivision, pursuant to Section 13-4, Minor Subdivisions, Vail Town Code, to create Chamonix Vail Community Parcel E, a resubdivision of Parcels A and B, formerly a resubdivision of Tract D, Vail Das Schone Filing No. 1, and setting forth details in regard thereto. (P E C19-0032) The applicant has requested this item be tabled to October 14, 2019. 2 min. Applicant:Town of Vail, represented by George Ruther Planner:J onathan Spence Rollie Kjesbo moved to table to October 14, 2019. Ludwig Kurz seconded the motion and it passed (7-0). 2.10.A request for the review of an Amended Development Plan, pursuant to Section 12-6I -11, Development Plan Required, Vail Town Code, for amendments to the Chamonix Vail Community Development Plan, Parcel B and a northern portion of Parcel A, formerly a resubdivision of Tract D, Vail Das Schone Filing No. 1 and setting forth details in regard thereto. (P E C19-0035) The applicant has requested this item be tabled to October 14, 2019. 2 min. Applicant:Town of Vail, represented by George Ruther Planner:J onathan Spence Rollie Kjesbo moved to table to October 14, 2019. Ludwig Kurz seconded the motion and it passed (7-0). 2.11.A request for the review of a Conditional Use Permit, pursuant to Section 12-16, Conditional Use Permits, Vail Town Code, to allow for the construction of dwelling units within the Housing (H) zone district, located at located at 2310 and 2420 Chamonix Lane, Parcel B and a northern portion of Parcel A, formerly a resubdivision of Tract D, Vail Das Schone Filing No. 1and setting forth details in regard thereto. (P E C19-0034) 2 min. October 1, 2019 - Page 65 of 84 The applicant has requested this item be tabled to October 14, 2019. Applicant:Town of Vail, represented by George Ruther Planner:J onathan Spence Rollie Kjesbo moved to table to October 14, 2019. Ludwig Kurz seconded the motion and it passed (7-0). 3.Approval of Minutes 3.1.September 9, 2019 P E C Results Stockmar: There’s a question mark at the end of one of his sentences, on page 4, that is a statement. Needs to be corrected. Karen Perez moved to approved. Rollie Kjesbo seconded the motion and it passed (6-0). Abstain:(1)Hopkins 4.Adjournment Rollie Kjesbo moved to adjourn. Brian Gillette seconded the motion and it passed (7-0). The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department October 1, 2019 - Page 66 of 84 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: September Revenue Update AT TAC H ME N TS: Description September Revenue and Sales Tax Update October 1, 2019 - Page 67 of 84 1 TOWN OF VAIL REVENUE UPDATE October 1, 2019 Sales Tax Upon receipt of all sales tax returns, August collections are estimated to be $2,205,026 up 0.5% from last year and up 10.0% compared to budget. Year to date collections of $20,830,934 are up 4.7% from prior year and up 5.7% from budget. Inflation as measured by the consumer price index was up 1.7% for July. The annual budget totals $27.1 million. Real Estate Transfer Tax (RETT) RETT collections through September 26 total $4,662,728 down 13.9% from this time last year. 2018 was a record year, with annual collections totaling $7.6M, up 21% from 2017. The annual 2019 RETT budget totals $6,300,000. Construction Use Tax Use Tax collections through September 26 total $2,149,360 compared to $3,417,361 from this time last year. The large difference from prior year is due to use tax collections from Vail Health remodel. The annual budget totals $2,220,000. Summary Across all funds, year-to-date total revenue of $50.6 million is up 1.8% from amended budget and down 3.7% from prior year. The year over year decrease is related to use and real estate transfer tax collections. October 1, 2019 - Page 68 of 84 MEMORANDUM October 1, 2019 To: Vail Town Council Kathleen Halloran From: Alex Jakubiec Re: August 2019 Sales Tax Vail will collect an estimated $130,600 in additional August sales tax to bring collections up to $2,205,026. August will be up 0.5% or $9,851 from August 2018 and up 10.0% or $201,106 from budget. Year to date will be up 4.7% or $927,378 from 2018 and up 5.7% or $1,130,234 from budget. October 1, 2019 - Page 69 of 84 2019 2019 YTD Budget % change % change 2014 2015201620172018 BudgetCollectionsVariance from 2018 from BudgetJanuary3,483,245$ 3,696,798$ 3,738,824$ 3,725,212$ 3,597,610$ 3,858,900$ 4,068,523$ 209,623$ 13.09%5.43%February 3,477,419 3,593,947 3,746,055 3,692,592 3,818,356 3,872,440 4,123,729 251,289 8.00%6.49%March3,788,185 4,053,961 4,225,921 3,642,407 4,167,880 4,197,400 4,224,683 27,283 1.36%0.65%April1,280,641 1,370,929 1,089,749 1,386,780 1,233,474 1,313,380 1,442,345 128,965 16.93%9.82%May607,729 584,454 654,462 659,475 830,193 717,620 761,318 43,698 -8.30%6.09%June1,153,247 1,242,400 1,318,092 1,389,982 1,648,443 1,462,320 1,649,169 186,849 0.04% 12.78%July1,829,102 1,937,989 2,053,773 2,215,649 2,412,425 2,274,720 2,356,141 81,421 -2.33%3.58%August1,674,813 1,702,579 1,849,815 1,863,949 2,195,175 2,003,920 2,205,026 201,106 0.45% 10.04%YTD Total17,294,381$ 18,183,057$ 18,676,691$ 18,576,046$ 19,903,556$ 19,700,700$ 20,830,934$ 1,130,234$ 4.66%5.74%September 1,054,015 1,240,277 1,349,929 1,385,462 1,540,490 1,462,320 - - - - October752,295 835,649 906,385 936,954 1,106,596 947,800 - - - - November962,344 997,100 989,320 997,716 1,264,600 1,042,580 - - - - December 3,818,096 3,885,849 3,840,919 3,695,305 4,070,870 3,926,600 - - - - Total23,881,131$ 25,141,932$ 25,763,244$ 25,591,483$ 27,886,112$ 27,080,000$ Actual CollectionsTOWN OF VAILSALES TAX2019 Budget Comparison $1,600,000 $1,700,000 $1,800,000 $1,900,000 $2,000,000 $2,100,000 $2,200,000 $2,300,0002014 2015 2016 2017 2018 2019August Sales Tax Collections by YearOctober 1, 2019 - Page 70 of 84 October The Vail July 2019 Overall J food and town cate Town of V on the in the sales Please re collection quarterly If you ha Smith at Sincerely Alex Jak Sales Ta 1, 2019 Business Re 9. July sales tax beverage d egory; sales Vail sales ta ternet at ww s tax worksh emember wh ns, as oppos y returns due ve any ques (970) 479-2 y, ubiec ax Administra Va eview break x decreased decreased 6. s tax for the m ax forms, the ww.vailgov.co eet e-mailed hen reading sed to actua e by October stions or com 119. ator ail Busi Jul ks down the f d 2.4% with r .4%, and uti month of Jul e Vail Busine om. You can d to you auto the Vail Bus l gross sales r 20th. mments plea ness R ly 2019 four percent retail increas lities/other d ly was down ess Review a n subscribe t omatically fro siness Revie s. This repor ase feel free Review 9 t sales tax co sing 1.6%, lo decreased by n 0.4%. and sales ta to have the V om www.vai ew that it is p rt does not in to call me a w ollected for t odging decre y 9.8%. Exc ax workshee Vail Busines ilgov.com. produced fro nclude an es at (970) 479- the month o eased 1.7% luding the o ts are availa ss Review a om sales tax stimate for -2125 or Car of , ut of able nd x rlie October 1, 2019 - Page 71 of 84 TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW JulyJulyJulyJuly Sales Tax Newsletter July 2019 Sales TaxJuly 2019 Sales TaxJuly 2019 Sales TaxJuly 2019 Sales Tax JulyJulyJuly 2018 2019 % Collections Collections Change VAIL VILLAGE Retail 371,593 419,327 12.85 % Lodging 392,293 361,784 -7.78 % F & B 500,344 482,092 -3.65 % Other 10,969 10,353 -5.61 % Total 1,275,199 1,273,556 -0.13 % LIONSHEAD Retail 94,391 95,596 1.28 % Lodging 198,189 223,553 12.80 % F & B 135,012 110,332 -18.28 % Other 4,071 1,924 -52.74 % Total 431,662 431,405 -0.06 % CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 188,526 194,524 3.18 % Lodging 121,084 112,416 -7.16 % F & B 82,235 78,586 -4.44 % Other 10,272 11,216 9.19 % Total 402,117 396,741 -1.34 % OUT OF TOWN Retail 189,934 148,961 -21.57 % Lodging 1,223 3,097 153.32 % F & B 1,467 1,721 17.33 % Utilities & Other 112,364 100,660 -10.42 % Total 304,987 254,438 -16.57 % 9/24/2019 6:48:37 PM Page 1 of 2 October 1, 2019 - Page 72 of 84 TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW JulyJulyJulyJuly Sales Tax Newsletter July 2019 Sales TaxJuly 2019 Sales TaxJuly 2019 Sales TaxJuly 2019 Sales Tax TOTALTOTALTOTALTOTAL JulyJulyJuly 2018 2019 % Collections Collections Change Retail 844,444 858,408 1.65 % Lodging And Property Mgmt 712,789 700,849 -1.68 % Food and Beverage 719,058 672,730 -6.44 % Other 137,676 124,153 -9.82 % Total 2,413,967 2,356,141 -2.40 % RETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARY JulyJulyJuly 2018 2019 % Collections Collections Change RETAIL-FOOD 172,007 178,257 3.63 % RETAIL-LIQUOR 56,714 57,880 2.06 % RETAIL-APPAREL 193,808 203,215 4.85 % RETAIL-SPORT 122,759 137,926 12.35 % RETAIL-JEWELRY 33,905 40,485 19.41 % RETAIL-GIFT 7,425 6,622 -10.82 % RETAIL-GALLERY 4,247 10,261 141.60 % RETAIL-OTHER 253,488 222,848 -12.09 % RETAIL-HOME OCCUPATION 90 914 913.28 % Total 844,444 858,408 1.65 % 9/24/2019 6:48:37 PM Page 2 of 2 October 1, 2019 - Page 73 of 84 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L HA September 10, 2019 Meeting Results AT TAC H ME N TS: Description V L H A September 10, 2019 Meeting Results October 1, 2019 - Page 74 of 84 Vail Local Housing Authority Agenda September 10, 2019 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order Lindstrom called the meeting to order at 3:08PM. Members present are Lindstrom, Wilkins, Morales and McDougall, as well as Campbell from staff. 2. Citizen Participation 2.1. Citizen Participation No one from the public is present. 3. Approval of Minutes 3.1. VLHA August 13, 2019 Meeting Results MOTION: McDougall SECOND: Wilkins VOTE: 4-0 Approved 3.2. VLHA August 27, 2019 Meeting Results Morales motioned to approve the August 27th meeting results with a correction to add names of those in attendance. MOTION: Morales SECOND: Wilkins VOTE: 4-0 Approved with Corrections 4. Main Agenda 4.1. Resolution No. 24, Series of 2019, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Condominium Unit C, Building 9, Sandstone 70, Eagle County, Colorado with a Physical Address of 907 Red Sandstone Road Unit 9-C, Vail, Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator Table to 9/24/2019 MOTION: Morales SECOND: McDougall VOTE: 4-0 4.2. Possible Incentives for Long Term Rental in the Town of Vail Discussion October 1, 2019 - Page 75 of 84 Lindstrom: The subcommittee brought possible incentives for long term rental was again brought up at the subcommittee meeting. Ruther has a peer resort area ordinances governing short term he is reviewing. Morales and Lindstrom: Asked if Wilkins could put together a sample proforma showing benefits to renting long term. Wilkins: He is agreeable to create some samples for the Authority to review. He stated he believed competition would make long term more desirable. Discussion ensued with Eagle County examples authority members were aware of at this time. Avon is considering waiving 1% of transfer tax if owners rent long term vs short term. The subcommittee wanted to see some ideas how the Town can be creative with incentives ideas. Minturn has a set amount to credit and must have lived in Minturn for a year prior to short term rental. Wildridge disallows short term rentals via a community home owner association. Morales: Use a tier system based on application, number of years renting long term and receive some sore of incentive. Lindstrom: Short term rentals are a part of the resort environment. The Town’s goal is to incentivize long term rentals. Wilkins will have examples of long term rental vs. short term benefits ready for the October 3rd subcommittee meeting. 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members McDougall: Add discussion of compliance for deed restrictions to future agenda items. Need to have swift action to gain compliance. Board asked for Housing Staff to provide 2018 EHU non-compliance update. Ruther is preparing an item from Council review regarding policy discussion about the housing fund. To allow ability to funds to be allocated to the housing fund and can be rolled into future year, for example, moving the VVI Phase V sale funds to be allocated to Housing fund not the General Fund. Finance wants a recommendation to council. George will work with Finance. Morales: The subcommittee wants to have an inventory of EHUs. How the EHU goes on books, if bought with EHU with Town of Vail funds the EHU can count as an asset. This is prelude to value and balance sheets to use in the future. Matt Mire, Town Attorney, provided direction for holding a council candidate forum to discuss housing. He stated the Authority cannot have group email conversation. Avoid public meeting violation, i.e. more than 3 members in discussion. VLHA is bound by October 1, 2019 - Page 76 of 84 FPCA fair practices. Campbell will forward the email to VLHA. Mire didn’t see prohibition to holding forum. The act provides what is allowed and not allowed. Counter argum ent is but it is not listed. VLHA cannot use Town resources, facilities as a board member. He believes there could be a housing forum and do more research. Morales: Can an outside entity be asked to host the forum on behalf of VLHA? Mire: Yes. Avoid government sponsored forum. Mire: Keep questions away from specific projects. VLHA can provide questions to the hosting entity but cannot host the forum. Provide questions to Mire ASAP to review for his approval. Mire provided an updated regarding a submitted appeal for Booth Heights and it is being reviewed for standing. If more than one appeal is submitted one hearing will be held. Council will receive update Tuesday, September 17th, one day after the deadline. Council has 40 days from the September 16th deadline to review. 6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. Presenter: Lynne Campbell, Housing Coordinator Wilkins moved to enter executive session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. MOTION: Wilkins SECOND: Morales VOTE: 4-0 Approved Wilkins motioned to exit executive session and reenter the regular meeting. MOTION: Wilkins SECOND: Morales VOTE: 4-0 Approved 7. Any Action as a Result of Executive Session 7.1. Any Action as a Result of Executive Session The meeting reconvened with same members present and Campbell from staff. Wilkins moved to instructed housing staff to pursue the recommendations discussed in executive session. MOTION: Wilkins SECOND: McDougall VOTE: 4-0 Approved 8. Adjournment October 1, 2019 - Page 77 of 84 8.1. Adjournment at 5:00 PM (estimated) Meeting adjourned at 4:20PM. MOTION: McDougall SECOND: Wilkins VOTE: 4-0 Approved 9. Future Agenda Items 9.1. • Council Candidate Housing Forum • EHU Capital Improvements, Labor Cost • Housing Data • Housing Sites Discussion • Civic Area Plan • Land Banking (sale of GRFA) • EHU Compliance Policy • Eagle County Public Health Housing Initiative 10. Next Meeting Date 10.1. Next Meeting Date September 24, 2019 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department October 1, 2019 - Page 78 of 84 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Vail I nDeed Update AT TAC H ME N TS: Description Vail InDeed Update October 1, 2019 - Page 79 of 84 To: Vail Town Council From: Vail Local Housing Authority Date: October 1, 2019 Subject: Vail InDEED Program Fund Balance Update 1. SUMMARY The purpose of this memorandum is to share a Vail InDEED Program fund balance update from the Vail Local Housing Authority with the Vail Town Council. 2. BACKGROUND The Vail InDEED Program was established through a collaborative effort between the Vail Town Council and the Vail Local Housing Authority in 2018. Since inception, the program has resulted in the Town’s acquisition of more than 130 net new deed restrictions within the Town of Vail and down valley. Total investment to date is approximately $8M of both housing mitigation and Vail InDEED Program funds. Through the adoption of the 2019 Town of Vail Budget a total of $2.5M was appropriated to the Vail InDEED Program. Based upon the number of applications pending and the remaining Vail InDEED Program fund balance, a number of the current applications and any additional application requests received in the fourth quarter of 2019 can not be approved due to the lack of adequate funding. 3. NEXT STEPS All Vail InDEED applications received at this time have been reviewed by the Vail Local Housing Authority. The Vail Local Housing Authority has extended deed restriction purchase offers to a portion of the applicants in an amount not to exceed the adopted $2.5M total fund balance. Additional offers may be extended by the Authority pending the availability of program funds. In no instance will offers extended exceed the total fund balance appropriated for 2019 with prior authorization. October 1, 2019 - Page 80 of 84 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Short Term Rental Report AT TAC H ME N TS: Description S T R report October 1, 2019 - Page 81 of 84 Short Term Rentals by Category Compliance Condo properties make up nearly 80% of short term rentals Out of a total of 2,642 estimated rental by owner units, 89% are registered or in process with the town Registrations by Neighborhood Short Term Rentals generated $41.1M gross lodging sales in 2018, with 45% in Vail Village, 16% in Lionshead and 12% in other areas Short Term Rental units comprise 17.5% of the market in gross sales 60% of rentals are located within commerial "core" areas such as Lionshead and Vail Village Rentals by Neighborhood and # Bedrooms Rentals by Type and # Bedrooms https://www.vailgov.com/short-term-rentals Town of Vail Short Term Rental Report Oct 2019 Gross Sales $9.7 $1.9 $4.4 $8.9 $4.8 $0.6 $- $2.0 $4.0 $6.0 $8.0 $10.0 $12.0 $14.0 $16.0 $18.0 $20.0 Vail Village Lionshead All Other Individual Property Mgrs 658 621 282 266 97 93 52 35 27 21 0 100 200 300 400 500 600 700 2,152 Total Units 869 850 205 183 45 1687 1976 278 714 132 0 500 1000 1500 2000 2500 # Units Bedrooms 66 32 4 32 6 1 5 1 94 159 26 37 12 9 8 88 51 40 10 15 20 9 14 0 50 100 150 200 250 300 East Vail Buffehr‐… Cascade… Matterhorn Golf Course Intermount… West Vail Booth Falls 1 Bdrm 2 Bdrms 3 Bdrms Approved 2152 In Process 190 Non- compliant 300 89% Compliance Condo‐Tels 40% Residential Condos 39% Fractionals 10% Single Family 9% Townhomes 2% 2,152 October 1, 2019 - Page 82 of 84 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Executive Session, pursuant to: 1) C.R.S . §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: update on pending litigation Gillett v. Town of Vail Case No. 18C V 030187, Appeal procedure, L upine Drive property acquisition and Town Manager contract P RE S E NT E R(S ): Matt Mire, Town Attorney October 1, 2019 - Page 83 of 84 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Recess 3:50 p.m. (estimate) October 1, 2019 - Page 84 of 84