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HomeMy WebLinkAbout2019-10-15 Agenda and Supportive Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E T IN G Agenda Town Council Chambers 4:30 P M, O ctober 15, 2019 Notes: Times of items are approximate, subject to change, and c annot be relied upon to determine what time Council will consider an item. Public c omment on any agenda item may be solicited by the Town Council. 1.D R B / PEC Update (5 min.) 1.1.D RB / P E C Update 5 min. Presenter(s): Chris Neubecker, Planning Manager 2.Information U pdate (5 min.) 2.1.September 9th A I P P Meeting Minutes 2.2.2nd Quarter I nvestment Report 2.3.Vail Trailblazer Nomination and Selection Proc ess Update 3.Matters from Mayor, Council and Committee Reports (10 min.) 4.E xecutive Session 4.1.Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to disc uss the purc hase, ac quisition, lease, transfer, or sale of property interests; to receive legal advic e on spec ific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: ac quisition or sale of real property 20 min. Presenter(s): Matt Mire, Town Attorney 5.Recess 5.1.Rec ess 5:00 pm (estimate) Meeting agendas and materials c an be ac cessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Ac cess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Ac cess Media website the week following meeting day, www.highfivemedia.org. October 15, 2019 - Page 1 of 51 Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. October 15, 2019 - Page 2 of 51 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : D R B / P E C Update P RE S E NT E R(S ): C hris Neubecker, P lanning Manager AT TAC H ME N TS : Description October 2, 2019 D R B Meeting Results October 14, 2019 P E C Meeting Agenda October 15, 2019 - Page 3 of 51 D E S IG N R E V IE W B O AR D October 2, 2019, 3:00 P M Town Council C hambers 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Attendance 1.2.Election of Officers J ohn Rediker moved to appoint Doug Cahill as Chair and Peter Cope as Vice-Chair. David Campbell seconded the motion and it passed (5-0). 2.Project Orientation 2.1.2:00 P M 3.Site Visits 3.1.Walking Tour of Vail Village 4.Main Agenda 4.1.D R B19-0382 - Vail Fairway L LC Final review of an exterior alteration (pool/landscaping) Address/Legal Description: 925 Fairway Drive/Lot 1, Vail Village Filing 10 Applicant: Vail Fairway LLC, represented by Ceres+ Planner: Chris Neubecker J ohn Rediker moved to table to a date uncertain. David Campbell seconded the motion and it passed (5-0). 4.2.D R B19-0494 - Vail Ptarmigan LL C Final review of a change to approved plans (dormers/guardrails) Address/Legal Description: 1067 Ptarmigan Road/Lot 3, Block 5, Vail Village Filing 7-Vail Village Filing 10 Applicant: Vail Ptarmigan LLC, represented by Sipes Architects L L C Planner: Erik Gates David Campbell moved to approve. J ohn Rediker seconded the motion and it passed (5-0). 5.Staff Approvals 5.1.B19-0404 - Deevy Sons 2004 Trust October 15, 2019 - Page 4 of 51 Final review of an exterior alteration (reroof) Address/Legal Description: 736 Forest Road Unit W /Lot 11, Block 1, Vail Village Filing 6 Applicant: Deevy Sons 2004 Trust, represented by Beck Building Company Planner: Glen Morgan 5.2.D R B19-0311 - Kinney Family Trust Final review of an exterior alteration (reroof) Address/Legal Description: 5164 Main Gore Drive South/Lot 13, Vail Meadows Filing 1 Applicant: Frances Z. Kinney 2012 Family Trust, represented by S&H Roofing Planner: J onathan Spence 5.3.D R B19-0361 - Belcher/Finer Vail LL C Residences Final review of an exterior alteration (reroof) Address/Legal Description: 4888 Meadow Lane/Lot 4, Block 6, Bighorn Subdivision 5th Addition Applicant: Lori Belcher & Finer Vail LLC, represented by Hogan Roofing Planner: J onathan Spence 5.4.D R B19-0428 - Miller Sports Final review of a sign Address/Legal Description: 141 East Meadow Drive/Lot P & Tract C, Block 5D, Vail Village Filing 1 Applicant: Solaris Commercial Owner L L C, represented by House of Signs Planner: J onathan Spence 5.5.D R B19-0462 - Osaki's Final review of an exterior alteration (windows) Address/Legal Description: 100 East Meadow Drive Unit 14/Lot O, Block 5D, Vail Village Filing 1 Applicant: Osakis LLC Planner: J onathan Spence 5.6.D R B19-0471 - Morl Trust Residence Final review of exterior alteration (windows & doors) Address/Legal Description: 4605 Meadow Drive Unit 13 / Vail Racquet Club Condominiums Applicant: Morl Trust, represented by Heid Remodeling and Construction Planner: Erik Gates 5.7.D R B19-0473 - Roman Residence Final review of exterior alteration (re-roof) Address/Legal Description: 1761 Alpine Drive Unit 1 / Lot 32, Vail Village West Filing 1 Applicant: J ohn Roman, represented by G and G Roofing Planner: Erik Gates October 15, 2019 - Page 5 of 51 5.8.D R B19-0475 - 286 Bridge Street Inc Residence 2019 Final review of exterior alteration (A/C unit) Address/Legal Description: 286 Bridge Street / Lot A & B, Block 5A, Vail Village Filing 1 Applicant: 286 Bridge St. I nc., represented by Rocky Mountain GC Planner: Chris Neubecker 5.9.D R B19-0476 - Sonnenalp Final review of exterior alteration (loading dock door panels) Address/Legal Description: 1 W illow Bridge Road / Lot 2, Sonnenalp Subdivision Applicant: Sonnenalp, represented by One W illow Bridge Road Condominium Association I nc. Planner: J onathan Spence 5.10.D R B19-0477 - Emily C. Mead Trust Residence Final review of exterior alteration (standby generator) Address/Legal Description: 2865 Snowberry Drive / Lot 2, Block 9, Vail I ntermountain Development Subdivision Applicant: Emily C. Mead Trust, represented by Altitude Electric Planner: Erik Gates 5.11.D R B19-0480 - Vail Ptarmigan Residence Final review of change to approved plans (stone wall & drain) Address/Legal Description: 1067 Ptarmigan Road / Lot 3, Block 5, Vail Village Filing 7 & 10 Applicant: Vail Ptarmigan LLC, represented by Ceres Plus Planner: Erik Gates 5.12.D R B19-0485 - McManus Residence Final review of exterior alteration (sliding door) Address/Legal Description: 600 Vail Valley Drive Unit E6 (Northwoods) / Tract B, Vail Village Filing 7 Applicant: Patricia L. Mc Manus Revocable Trust, represented by Aspen Grove Construction Planner: Chris Neubecker 5.13.D R B19-0487 - Vail Condos Trust Final review of exterior alteration (sliding door) Address/Legal Description: 292 East Meadow Drive Unit 220 (Mountain Haus) / Tract B, Vail Village Filing 1 Applicant: Vail Condos Revocable Living Trust, represented by HMR Construction Planner: J onathan Spence 5.14.D R B19-0489 - Baram LL C Final review of exterior alteration (window) Address/Legal Description: 4552 Meadow Drive Unit 4 / Courtside October 15, 2019 - Page 6 of 51 Townhomes Applicant: Baram L L C, represented by Gore Creek Properties Planner: J onathan Spence 5.15.D R B19-0492 - Corboy Residence Final review of an addition Address/Legal Description: 1460 Greenhill Court Unit A/Lot 20, Glen Lyon Subdivision Applicant: Philip Corboy, represented by Segerberg Mayhew & Associates Planner: Erik Gates 5.16.D R B19-0493 - Hagedorn Residence Final review of change to approved plans (deck) Address/Legal Description: 2658 Arosa Drive / Lot 3, Block D, Vail Ridge Subdivision Applicant: Brad Hagedorn Planner: Erik Gates 5.17.D R B19-0495 - Smith/Egli Residence Final review of tree removal Address/Legal Description: 2892 Kinnikinnick Road Unit B / Lot 1, I nnsbruck Meadows Subdivision Applicant: J effrey Smith Planner: Erik Gates 5.18.D R B19-0496 - Vail Ski LL C Final review of a tree removal Address/Legal Description: 483 Beaver Dam Road/Lot 1 Block 2, Vail Village Filing 6 Applicant: Vail Ski L L C, represented by Lindvall Mountain Real Estate Planner: Chris Neubecker 5.19.D R B19-0497 - Born Free L LC Final review of a tree removal Address/Legal Description: 493 Beaver Dam Road/Lot 1, Block 2, Vail Village Filing 6 Applicant: Born Free LLC, represented by Lindvall Mountain Real Estate Planner: Chris Neubecker 5.20.D R B19-0499 - Hoy Residence (#106) Final review of exterior alteration (condenser & vent) Address/Legal Description: 548 South Frontage Road West Unit 106 / First Westwind Applicant: Annette Hoy, represented by Davis Design Group Planner: Erik Gates 5.21.D R B19-0500 - Hoy Residence (#203) Final review of exterior alteration (condenser) October 15, 2019 - Page 7 of 51 Address/Legal Description: 548 South Frontage Road West Unit 203 / First Westwind Applicant: Steven & Annette Hoy, represented by Davis Design Group Planner: Erik Gates 5.22.D R B19-0501 - Shannon Residence Final review of change to approved plans. Address/Legal Description: 245 Forest Road / Lot 22, Block 7, Vail Village Filing 1 Applicant: Michael Shannon, represented by K H Webb Architects Planner: J onathan Spence 5.23.D R B19-0506 - Becker Residence Final review of an exterior alteration (windows) Address/Legal Description: 2958 South Frontage Road Unit B14/Lot 4, Block 5, Vail I ntermountain Development Subdivision Applicant: Tara Becker, represented by Renewal by Andersen Planner: Chris Neubecker 5.24.D R B19-0508 - Herbst/Trueblood Residences Final review of an exterior alteration (roof repair) Address/Legal Description: 1083 Lions Ridge Loop Units 15 & 16/Lot B1, Block B, Lion's Ridge Subdivision Filing 1 Applicant: Terresa Herbst & J ohn Bernard Trueblook Revocable Trust Planner: Chris Neubecker 5.25.D R B19-0509 - Frost Townhomes Final review of change to approved plans (sidelight window) Address/Legal Description: 5187 Black Gore Drive / Lot 5, Heather of Vail Applicant: Frost Townhomes, represented by LK S M Design Planner: Chris Neubecker 5.26.D R B19-0510 - Johnson Residence Final review of an exterior alteration (siding/roof/windows/rails/driveway) Address/Legal Description: 3245 Katsos Ranch Road Unit A/Lot 8A, Block 1, Vail Village Filing 12 Applicant: Tait J ohnson, represented by Berglund Architects Planner: Erik Gates 5.27.D R B19-0511 - Hill Building Final review of a change to approved plans (landscaping) Address/Legal Description: 254 Bridge Street Unit C & 311 Bridge Street Unit R/Lot C & L, Block 5C, Vail Village Filing 1 Applicant: North Bridge Venture Partners, represented by 4240 Architecture Planner: Chris Neubecker 5.28.D R B19-0512 - Caulkins Vail L LC Final review of a change to approved plans (stucco repair) October 15, 2019 - Page 8 of 51 Address/Legal Description: 304 Mill Creek Circle/Lot 6, Block 1, Vail Village Filing 1 Applicant: Caulkins Vail LLC, represented by Kevin W hite Planner: Erik Gates 5.29.D R B19-0513 - Vail Village Plaza Condos Final review of exterior alteration (repaint) Address/Legal Description: 100 East Meadow Drive / Lot O, Block 5D, Vail Village Filing 1 Applicant: Vail Village Plaza Condos, represented by Martin Painting L L C Planner: J onathan Spence 5.30.D R B19-0514 - Galvin Residence Final review of a change to approved plans (updated D RB set) Address/Legal Description: 303 Gore Creek Drive Unit 11/Lot 11, Block 5, Vail Village Filing 1 Applicant: Michael P. Galvin 2014 Family Trust, represented by K H Webb Architects Planner: J onathan Spence 5.31.D R B19-0515 - W allner Residence Final review of an exterior alteration (egress window) Address/Legal Description: 1141 Casolar Del Norte Drive Unit A/Lot 1, Casolar Vail Applicant: Wallner Family LP Planner: J onathan Spence 5.32.D R B19-0517 - Colorado Family Real Estate Inc. Final review of a change to approved plans (windows/doors/hot tub/deck) Address/Legal Description: 82 West Meadow Drive Unit A/Lot 1, Vail Village Filing 2 Applicant: Colorado Family Real Estate I nc., represented by K H Webb Architects Planner: J onathan Spence 5.33.D R B19-0519 - Simon Residence Final review of an exterior alteration (sliding door) Address/Legal Description: 1514 Buffehr Creek Road Unit C32/Parcel A, Lion's Ridge Subdivision Filing 2 Applicant: J oshua Simon, represented by Renewal by Andersen Planner: Chris Neubecker 5.34.D R B19-0520 - Scioli Residence Final review of an exterior alteration (door) Address/Legal Description: 1730 Golf Lane Unit T73/Area A, Sunburst at Vail Applicant: Dennis Scioli, represented by Renewal by Andersen Planner: Chris Neubecker October 15, 2019 - Page 9 of 51 5.35.D R B19-0522 - Skilbred Residence Final review of an exterior alteration (window) Address/Legal Description: 3971 Bighorn Road Unit 7K/Pitkin Creek Park Phase I I I Applicant: Anders Skilbred Planner: J onathan Spence 5.36.D R B19-0525 - North Trail Townhomes Final review of exterior alteration (landscaping) Address/Legal Description: 2477 Garmisch Drive / Lot 1, Block H, Vail Das Schone Filing 2 Applicant: North Trail Townhomes, represented by J ohn Rediker Planner: J onathan Spence 5.37.D R B19-0529 - Mill Creek Court Condos Final review of an exterior alteration (pavers/snowmelt) Address/Legal Description: 302 Gore Creek Drive/Lot 1, Block 5A, Vail Village Filing 5 Applicant: Mill Creek Court Condos, represented by Montage Properties Planner: Chris Neubecker 5.38.D R B19-0531 - Mitchell Residence Final review of an exterior alteration (shed replacement) Address/Legal Description: 4545 Bighorn Road/Lot 3-5, Block 1, Bighorn Subdivision 3rd Addition Applicant: Edward Mitchell Planner: J onathan Spence 5.39.D R B19-0536 - Vail Point Townhomes Final review of a tree removal Address/Legal Description: 1881 Lions Ridge Loop/Tract C, Block 3, Lion's Ridge Subdivision Filing 2 Applicant: Vail Point Townhomes, represented by Old Growth Tree Service Planner: J onathan Spence 5.40.D R B19-0537 - Mullinix Residence Final review of exterior alteration (deck) Address/Legal Description: 2745 Bald Mountain Road / Lot 5, Block 2, Vail Village Filing 13 Applicant: Constance Mullinix, represented by Nett Designs Construction Planner: J onathan Spence 5.41.D R B19-0539 - 4872 Meadow Lane LL C Final review of a change to approved plans (hot tub/boulder wall) Address/Legal Description: 4872 Meadow Lane/Lot 14A, Block 7, Bighorn Subdivision 5th Addition Applicant: 4872 Meadow Lane LLC, represented by K H Webb Architects Planner: J onathan Spence October 15, 2019 - Page 10 of 51 5.42.D R B19-0548 - Grouse Lane Associates L LC Final review of an exterior alteration (siding/repaint) Address/Legal Description: 5104 Grouse Lane Unit B/Lot 7, Vail Meadows Filing 1 Applicant: Grouse Lane Associates LLC Planner: J onathan Spence 5.43.D R B19-0552 - Vail Golf Course Final review of a tree removal Address/Legal Description: 1775 Sunburst Drive/Lot 3, Sunburst Filing 3 Applicant: Town of Vail, represented by Vail Recreation District Planner: J onathan Spence The applic ations and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of items are approximate, subject to c hange, and cannot be relied upon to determine at what time the Design Review Board will c onsider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. October 15, 2019 - Page 11 of 51 PLANNING AND ENVIRONMENTAL COMMISSION October 14, 2019, 1:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 The October 14, 2019 PEC meeting had not taken place by the time the Town Council packets were distributed. Results from this meeting will be e-mailed to all Town Council members the morning of the October 15, 2019 Council meeting, uploaded to the Agenda system as well as copies printed for distribution to Council and audience members. 1. Call to Order 1.1. Attendance 2. Main Agenda 2.1. A request for a recommendation to the Vail Town Council, pursuant to Section 3-2-6A: Function, Vail Town Code, concerning adoption of the Vail Civic Area Plan, and setting forth details in regard thereto. (PEC19-0043) 60 min. Applicant: Town of Vail Planner: Matt Gennett 2.2. A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for an update to the Vail Land Use Plan, specifically the Chamonix Master Plan and the Chamonix Land Use Category and setting forth details in regard thereto. (PEC19- 0040) 5 min. The applicant requests that this item be tabled to the October 28, 2019 meeting. Applicant: Town of Vail, represented by George Ruther Planner: Jonathan Spence 2.3. A request for the review of a variance from Section 12-21-10 Development Restricted, Vail Town Code, in accordance with the provisions of Section 12-17-1, Variances, Vail Town Code, to allow for development in the Housing Zoning District on a slope of forty percent (40%) or greater, located at 2420 Chamonix Lane/the western portion of Parcels B and the northern portion of Parcel A, formerly a resubdivision of Tract D, Vail Das Schone Filing No. 1 (Future Lot E, Chamonix Vail Community Subdivision), and setting forth details in regard thereto. (PEC19-0036) 2 min. The applicant requests that this item be tabled to the October 28, 2019 meeting. Applicant: Town of Vail, represented by George Ruther Planner: Jonathan Spence 2.4. A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of a portion of 2399 North Frontage Road West, Parcel A, a resubdivision of Tract D, Vail Das Schone Filing 1 from the General Use (GU) District to the Housing (H) District and setting forth details in regard thereto. (PEC19-0033) 2 min. The applicant requests that this item be tabled to the October 28, 2019 October 15, 2019 - Page 12 of 51 meeting. Applicant: Town of Vail, represented by George Ruther Planner: Jonathan Spence 2.5. A request for review of a Minor Subdivision, pursuant to Section 13-4, Minor Subdivisions, Vail Town Code, to create Chamonix Vail Community Parcel E, a resubdivision of Parcels A and B, formerly a resubdivision of Tract D, Vail Das Schone Filing No. 1, and setting forth details in regard thereto. (PEC19-0032) 2 min. The applicant requests that this item be tabled to the October 28, 2019 meeting. Applicant: Town of Vail, represented by George Ruther Planner: Jonathan Spence 2.6. A request for the review of an Amended Development Plan, pursuant to Section 12-6I-11, Development Plan Required, Vail Town Code, for amendments to the Chamonix Vail Community Development Plan, Parcel B and a northern portion of Parcel A, formerly a resubdivision of Tract D, Vail Das Schone Filing No. 1 and setting forth details in regard thereto. 2 min. (PEC19-0035) The applicant requests that this item be tabled to the October 28, 2019 meeting. Applicant: Town of Vail, represented by George Ruther Planner: Jonathan Spence 2.7. A request for the review of a Conditional Use Permit, pursuant to Section 12-16, Conditional Use Permits, Vail Town Code, to allow for the construction of dwelling units within the Housing (H) zone district, located at located at 2310 and 2420 Chamonix Lane, Parcel B and a northern portion of Parcel A, formerly a resubdivision of Tract D, Vail Das Schone Filing No. 1and setting forth details in regard thereto. (PEC19-0034) 2 min. The applicant requests that this item be tabled to the October 28, 2019 meeting. Applicant: Town of Vail, represented by George Ruther Planner: Jonathan Spence 3. Approval of Minutes 3.1. September 23, 2019 PEC Results 4. Adjournment The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department Published in the Vail Daily October 11, 2019 October 15, 2019 - Page 13 of 51 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : S eptember 9th A I P P Meeting Minutes AT TAC H ME N TS : Description AIP P Meeting Minutes October 15, 2019 - Page 14 of 51 Public Notice - Art in Public Places Board Meeting Minutes Monday, September 9, 2019 - 8:30 a.m. Town Council Chambers AIPP Board members present: Patricia Donovan, Julie Hansen, Kathy Langenwalter, Margaret Rogers, Kara Woods AIPP Board members absent: Susan Bristol Others present: Molly Eppard, AIPP Coordinator 1. Roll call and approval of minutes from August 5th meeting. 2. Citizen input. 3. Winter Programs - Paul Wertin – Alpine Ice – (presentation attached) Paul Wertin shows images of previous Winterfest ice installations. He explains moving concepts away from the theater as directed by the Board, but maintaining an interactive ice installation. The installation will include seating and selfie-social media photo opportunities. He wants to create a sense of space with this year’s installation. It would be a large 24 foot diameter circle encompassing the space in much the same way the ice theater did. He asks if it is possible to import snow to level the surface. Molly responds it would be dependent on the snow at the time of installation. He remarks that the jellyfish and star images are just place holders within the computer rendering to show scale and space, as he is working with a new computer program. Today he is presenting three different concepts. The installation would be comprised of six pillars, centerpiece sculpture, and sculptures placed upon the pillars. There could be walls of ice coming out of the circle to have a more defined entry. Molly explains that today we are opening up a dialogue with Paul regarding his presentations. Each sculpture upon the 80 inch pillars will be about 4 feet tall. The first theme is stars with a fire sculpture within – representing sitting around a fire looking at the stars. Margaret comments to be mindful of any religious representation within the stars. The central sculpture would also have significant scale. He is looking at the view corridors as you also walk around the installation. The next theme would be representative of different types of coral. He is interested in having slow fades of color within the ice. He thinks sea creatures would be fun for kids. He mentions another theme could be phases of the moon. Molly asks for thoughts and direction from the Board, especially since they wanted to look at some of his previous presentations moving away from the ice theater. Kathy comments that she likes the presentations, but was curious about the maze concept he shared in the past. She thinks there is opportunity to have interesting lighting with the star concept and that it would not seem religious. Trish asks if the sculptures on the pillars would be vulnerable to sun/heat. Paul explains with the depth and thickness it should not. Margaret compliments the coral theme, as well as the fire concept in the middle. Julie likes the presentations and trusts his artistic interpretation. Molly comments that AIPP needs to make sure the installation is appealing so guests will not miss the theater. Margaret compliments the theater when it started, but she likes the more artistic approach to the ice. She thinks it is time to look at new concepts with an interesting art form. Molly comments that it was cutting edge at the time for the projection on the ice, but since we have had it for several years it may not be as intriguing. She remarks people truly enjoy sitting in and taking photos in the thrones. He is working with about 30% more ice, but looking at the same budget as within previous years. Kathy comments that the maze would be a different installation versus what he has presented today. Molly comments that the maze may not be as conducive suiting larger crowds. Paul mentions tying in the stars with the texture and color with the possible correlation to “Starry Night.” (Presentation attached) October 15, 2019 - Page 15 of 51 Lantern Workshop and Walk Sunday, December 22  Workshop with Alpine Arts on Friday 20th @ VRD and Sunday 22nd @ library – noon – 3:30  Music – 4:00 – 5:00; Santa 4:30 – 5:30; Launch walk at 5:00 p.m. ending at ice installation  Presentation lantern to announce the walk – perhaps large stars  Kara comments about reaching out to the schools and perhaps the arts community to be creative and participate. She thinks it would be good to compliment the theme of the ice installation with the lantern parade.  Molly met a company at CRUSH Walls who might be a good collaboration of light with the ice installation. The Board asks Molly to explore possibilities of working with this company. 4. Summer Mural Program Review Molly has had good feedback from Pat/SoGnar’s mural in the P1 level of the structure. It was interesting to have the artists working with spray paint for this particular mural. She believes the artists fulfilled their objectives with this installation. Overall, she has received positive feedback regarding the three murals installed throughout the summer. She thinks it is a program to possibly explore with other TOV spaces which can be enhanced, continuing as an invitational program. 5. Summer 2020 installation discussion  Molly was in Denver/Rino arts district for the activation of CRUSH Walls. She experienced great work throughout the event. There are many artists who would be a good fit for the mural program we have created in Vail. Kathy went through the Colorado artists in CRUSH and identified several artists who would be interesting to bring to Vail. She also comments she would like to see geometric murals, as well as some of the fiber artists. Molly comments we have talked with some of the artists in the past, but we should look at some of these artists for a 2020 program. Molly will compile a list of artists to discuss at our next meeting. Kathy comments we should look at locations sooner than later as well. Kathy would like to look at better lighting for the murals. Molly will inquire with facilities.  Molly has reached out to Meow Wolf Denver, so hopefully we may be able to create some synergy with their opening in 2020.  Molly is communicating with Dougherty about stabilizing the sculpture this winter.  Ben Roth playground park construction will be next summer  August 14th Harry Teague and Bob Pattillo, the structural engineer, evaluated the art shack to assess the structure. They both commented they have never seen some of the construction methods present in this building. We will go through the process to see what preserving and repurposing the space may entail. There have been multiple changes to the building over time. There was an addition to the site, new roof, windows, paint, and a removed chimney. It has been altered quite a bit since it was originally constructed. 6. Coordinator Updates.  Art Walks – We had great participation this summer. We averaged about 40 people a walk with as many as 69. Molly does not think we should dilute the tour with docents. The Board agrees.  Clubhouse. Many of the interior enhancements have been installed including the new tree, consul table, benches and a wall covering photo of the Gore Range by Brendan Caffrey in the pro-shop. Molly has received the complete set of Jerry Ford Golf Invitational Tournament Posters from Bill Hanlon. We are reproducing the set at Reed Image in Denver which will be installed in the grill. Molly met with the photographer John Fielder last week in Summit. She recommends including his work within the Town of Vail’s public art collection – perhaps in the Clubhouse or other locations in town. Kathy thinks we should look at more interior spaces within the Town. The Board would like Molly to further explore including a work by Fielder in the collection.  Molly has not received any updates on the Seibert memorial. The Board discusses the location’s merits and flaws sited on the Gore Creek Promenade. Molly thinks we need to be mindful of sculpture placement and orientation, similar to the 10th Mt. Soldier oriented as if he is marching up Riva Ridge, and the Edge racing down Pepi’s.  Molly asks the Board for any additional follow-up from the last meeting’s discussion to reduce the Board size to 5 members versus 7 members in light of Bill Peirce stepping down. Molly remarks that the DRB only had one person apply for the recent open position. She reminds the Board how Bill remarked the October 15, 2019 - Page 16 of 51 discussions amongst a 5 person Board similar to DRB is a good number. Margaret and Kara both comment that they agree 5 is a better number. Kathy’s concern is participation and attendance. She remarks that in the past if a person missed 3 or more meetings they were asked to leave the Board. Margaret remarks that participation is a very important qualifier. She wants to ensure that we have an active and participatory Board. Margaret remarks it is a unanimous decision that the Council should be made aware. She discussed the Board’s points with the interim Town Manager and the Town Clerk. They would like for Molly to present the Board’s recommendation to Council as an upcoming afternoon agenda item. Molly hopes that a smaller Board may garner stronger enthusiasm and participation. She comments a 5 member Board would be better for in depth discussions in reviewing RFPs and RFQs. 7. Other Matters from the Board.  Margaret recommends visiting the Milwaukee Museum of Art.  Kathy would like to revisit inviting Michael Grab / Gravity Glue to Vail. 8. Meeting adjourned. October 15, 2019 - Page 17 of 51 Vail Winterfest 2019-20 October 15, 2019 - Page 18 of 51 October 15, 2019 - Page 19 of 51 October 15, 2019 - Page 20 of 51 October 15, 2019 - Page 21 of 51 October 15, 2019 - Page 22 of 51 October 15, 2019 - Page 23 of 51 October 15, 2019 - Page 24 of 51 October 15, 2019 - Page 25 of 51 October 15, 2019 - Page 26 of 51 October 15, 2019 - Page 27 of 51 October 15, 2019 - Page 28 of 51 October 15, 2019 - Page 29 of 51 October 15, 2019 - Page 30 of 51 October 15, 2019 - Page 31 of 51 October 15, 2019 - Page 32 of 51 October 15, 2019 - Page 33 of 51 October 15, 2019 - Page 34 of 51 October 15, 2019 - Page 35 of 51 October 15, 2019 - Page 36 of 51 October 15, 2019 - Page 37 of 51 October 15, 2019 - Page 38 of 51 October 15, 2019 - Page 39 of 51 October 15, 2019 - Page 40 of 51 October 15, 2019 - Page 41 of 51 October 15, 2019 - Page 42 of 51 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : 2nd Quarter I nvestment Report AT TAC H ME N TS : Description 2019 Q 2 Investment R eport October 15, 2019 - Page 43 of 51 TOWN OF VAIL MEMORANDUM TO: Patty McKenny Council Members FROM: Carlie Smith DATE: 2nd Qrtr 2019 RE: Investment Report Enclosed is the investment report with balances as of June 30, 2019. The estimated average yield for the pooled cash fund is 1.9%. As of 06/30/2019, the Treasury yield curves for 3 months, 6 months, and 1 year are 2.40%, 2.44%, and 2.40% respectively. In this interest enviroment, the town has intentionally kept funds in shorter term holdings. Recent investments include additional CD's with interest rates of 3.3% and utilizing Colo Trust where rates have reached 2.3%. The town's yield has been dragged down by older CD and agency investments, which begin maturing in the next two years. By the end of 2021, the town will have $18.3M in agency investments plus another $5.2M of CDs maturing. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. There were no changes to investment products or banking institutions. Please call me if you have any questions. Gov't  Securities  27.2M, 26% CD's 15.8M,  15% Colorado  Investment  Pool 48.2M,  45% Cash  14.6M,  14% 2019 2nd Qtr Investment Mix $105.8M October 15, 2019 - Page 44 of 51 Town of Vail, Colorado Investment Report Summary of Accounts and Investments As of 06/30/2019 2019 Balances Percentage Cash of Total Commercial Banks $14,283,051 13.50% Money Market Funds $322,460 0.30% Total Cash $14,605,511 13.80% U.S. Government Securities (see page 4) Government Agency Seurities -Piper Jaffray $15,697,390 14.83% FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana $11,534,019 10.90% Total Government Securities $27,231,408 25.73% Certificates of Deposit $15,839,989 14.97% Colorado Investment Pools $48,149,502 45.50% Total Portfolio $105,826,410 100.0% Maturing Within 12 Months 70,132,296 66.27% Maturing Within 24 Months 13,398,056 12.66% Maturing After 24 Months 22,296,058 21.07% 105,826,410 100.0% October 15, 2019 - Page 45 of 51 Institution Average Balances Type of Accounts Return 06/30/19 "CASH" ACCOUNTS Commercial Bank Accounts: First Bank of Vail - Operating Accounts 1.350% $14,283,051 Alpine Bank $0 Money Market Accounts: Schwab Institutional Money Market Fund - Dana Investments Interest and Balance 1.830% $314,098 Vail Super Now Public Funds Account - Piper Jaffray Interest and Balance 2.010% $8,362 Total Money Market Funds $322,460 Total "Cash" Accounts $14,605,511 GOVERNMENT SECURITIES (see pg 5) Government Agency Seurities -Piper Jaffray 1.51% 15,697,390$ FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana 2.91% 11,534,019$ 27,231,409$ Total Government Securities 27,231,409$ 1st Bank, Vail Colorado (#5734) Matures September 14, 2022 1.510% 1,090,459 1st Bank, Vail Colorado (#1992) Matures Nov 23, 2020 0.700% 1,146,385 1st Bank, Vail Colorado (#3421) Matures Mar 17, 2021 0.700% 1,157,907 1st Bank, Vail Colorado (#4290) Matures Sept 29, 2021 0.700% 1,111,951 1st Bank, Vail Colorado (#4754) Matures Dec 28, 2021 0.700% 1,110,034 1st Bank, Vail Colorado (#5319) Matures May 21, 2020 0.300% 1,561,067 1st Bank, Vail Colorado (#9497) Matures Nov 19, 2019 0.900% 1,237,259 1st Bank, Vail Colorado (#9500) Matures Nov 18, 2019 0.900% 1,098,062 Piper Jaffray 254672RY6 Matures July 15, 2020 2.290% 147,187 Piper Jaffray 17312QL98 Matures May 23,2023 3.120% 102,510 Piper Jaffray 06740KLH8 Matures October 21, 2021 2.150% 129,786 Piper Jaffray 02587CFU9 Matures Aug 29, 2022 2.400% 205,508 Piper Jaffray 38148PUA3 Matures December 6, 2022 2.490% 250,910 Piper Jaffray 949763LRS Matures December 8, 2022 2.500% 249,983 Piper Jaffray 17312QQ36 Matures July 24, 2023 3.200% 154,278 Piper Jaffray 254673RVO Matures July 25, 2023 3.200% 102,852 Piper Jaffray 06426KAMO Matures July 31, 2023 3.120% 256,205 Piper Jaffray 29278TCG3 Matures July 31, 2023 3.120% 245,957 Piper Jaffray 58404DCM1 Matures July 31, 2023 3.160% 256,690 Alpine Bank- Solar Vail Matures August 29, 2020 0.000% 4,225,000 15,839,989 Total Certificates of Deposit 15,839,989$ LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest 2.280% $48,149,502 Total Local Government Investment Pools Accounts $48,149,502 Total All Accounts $105,826,410 Performance Summary As of 06/30/2019 October 15, 2019 - Page 46 of 51 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Vail Trailblazer Nomination and S election Process Update AT TAC H ME N TS : Description Memo Vail Tr ailblazer October 15, 2019 - Page 47 of 51 To: Mayor and Town Council From: Patty McKenny, Interim Town Manager Date: October 15, 2019 Subject: Vail Trailblazer Award Update I. SUMMARY The Town Clerk’s Office will begin collecting nominations for the Vail Trailblazer Award beginning November 1 through Dec 15. The community is encouraged to complete the nomination form found on the Town of Vail website: http://www.vailgov.com/trailblazeraward. A town council selection committee will be confirmed in January once the nominations have been collected. Last year’s committee included Jen Mason and Travis Coggin and there were eleven names submitted as nominations for the award. Nominations were submitted by several council members, a local non profit organization, and staff members. It has been suggested the names of last year’s nominations remain on the list for the upcoming selection process. New names will be included with the five names; the prior nominations will not be disclosed at this time. The 2020 recognitions occur in March and include the following:  The recipient(s) will be recognized during a luncheon in March  The Town of Vail Annual Community Meeting in March, in which a recognition plaque will be presented  The recognition will be formalized by a Mayoral Proclamation adopted by the Vail Town Council  A cumulative Honor Roll plaque will be dedicated to hang in the Vail Town Council Chambers II. BACKGROUND The Trailblazer Award was created as a legacy project when the Town of Vail was preparing to celebrate its 50th birthday on August 23, 2016. A Town Council committee was formed to develop the idea and select the first recipient of the award. During the Town of Vail 50th Birthday Party Celebration Dr. Tom I. Steinberg was presented with the Trailblazer award in recognition of his more than 50 years of service to the Vail community. The 2017 recipients were Vi and Byron Brown in recognition of their “pioneering contributions” to the Vail community. Sheika and Pepi Gramshammer were awarded the trailblazer recognition for their early pioneering efforts to skiing and the Vail community. The Vail Trailblazer Award is presented to recognize an individual, couple or team that exemplifies the spirit and fortitude in making Vail a great community through one or more actions that make a lasting impact. Recipients will be recognized for their pioneering contributions of time and talent, courage, leadership, vision and commitment in their endeavor October 15, 2019 - Page 48 of 51 to enhance Vail’s social, recreational, cultural, educational and environmental values that define the community. Nomination Criteria Individual, couple or team should live, work, own a business or own property in Vail with the recognized activities centered in Vail. Selection criteria will be evaluated on:  One or more actions that have made a significant contribution to the overall betterment of the community.  Actions should demonstrate pioneering contributions of time and talent, courage, leadership, vision and commitment to enhance Vail’s social, recreational, cultural, educational and environmental values that define the community.  Contributions need not be limited to achievements immediately preceding the year of the award but may be cumulative over a period of years. Nomination Process The Vail Trailblazer Award will be presented on an annual basis. The nomination schedule is outlined below:  Nominations will be collected from the community on an annual basis from November 1 through December 15. Please submit nominations to the Town Clerk’s Office. The application can be found on the town of vail website: http://www.vailgov.com/trailblazeraward  Submissions will be reviewed by council member committee appointed by the Vail Town Council. There were two council members serving on the committee last year. Town of Vail Page 2 October 15, 2019 - Page 49 of 51 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : E xecutive S ession, pursuant to: 1) C.R.S . §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specif ic legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: acquisition or sale of real property P RE S E NT E R(S ): Matt Mire, Town A ttorney October 15, 2019 - Page 50 of 51 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Recess 5:00 pm (estimate) October 15, 2019 - Page 51 of 51