HomeMy WebLinkAbout2019-10-08 VLHA Meeting Agenda
Vail Local Housing Authority
Meeting Results
September 24, 2019
3:00 PM
Town Council Chambers
75 S. Frontage Road -Vail, Colorado, 81657
1. Call to Order
Lindstrom call to the meeting to order at 3:06PM. Members present are Wilkins,
McDougall and Lindstrom. Morales arrived at 3:30PM.Ruther and Campbell are present
from staff.
2.Citizen Participation
2.1. Citizen Participation
Eric Saleis a West Vail homeowner who has applied for the Vail InDeed program. His
property is located in Vail Intermountain outside the Town’s jurisdictionboundaryand he
owns both duplex halves.Salelikes the idea of others living in Vail and making alife for
themselves here. He came tothe meeting tofind out about the program and to let the
Authority know he is open to restricting both duplex sides.
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He and his wife recently had their 1childand hope to raise their family in Vail. Sale
noted his family is similar to others trying to remain in Vail to raise afamily. He sees this
program opening other options for his family to remain in Vail and believes in workforce
housing.
Lindstrom mentioned Council is hoping Vail Intermountain will annex into Vail.
3.Approval of Minutes
3.1. VLHASeptember 10, 2019 Meeting Results
MOTION: WilkinsSECOND: McDougallVOTE:3-0Approved
4.Main Agenda
4.1.Remonov & Co., Inc. Project Discussion -Housing Development Discussion
Presenter: Makenzie Mueller, Remonov & Co., Inc.
Makenzie Mueller presented the Mountain Hive, workforce housing project in Edwards.
Remonov& Co.:Makenzie Mueller, Rick Mueller and Robert Hernreich, are seeking
support or endorsements from the VLHA.Mauriello Planning Group (MPG) is assisting
with the project development.
Mountain Hive’s concept is based on co-livingor co-housing which is similar to sharing
parts of housing,utilities, etc. with an end goal to offer independent living without full
costs. The proposed Mountain Hive project is located behind Edwards Corner (corner of
Highway 6 and Edwards Village Boulevard)in Edwards.
Remonov & Co. is anticipating deed restricting70%for Eagle County residents. Based
on their research the average rental for a one (1) bedroom is $1788/ month.
The Mountain Hive proposal includes 263 units fully furnished with kitchenettes, shared
kitchens and loungeson every floor.Single and double occupancywill be available and
each unit includes kitchenettes and separatebaths.The project intends to have bike and
electric car share on site.
APUD was submitted to Eagle Countya few weeks ago and an amended final plat will
be submitted. The economic reportis completewhich indicates this project will reduce
in-commuting by 70K hours per year and could bring 131 new full timeemployeesto the
valley.
Lindstrom: Isthere pedestrianaccess from the east end to get to the bus stop?
M. Mueller: The East sideof the property is too steep for adding path. Access is shared
with Edwards Corner commercial building. Residents can usetheexisting drive to
access bus.
Lindstrom: What is the 30% is for?
Dominic Mauriello state Mountain Hive is looking to do something similar to 6 West,
looking for partners.
Lindstrom: Is thelayout good for non-deed restricted renters?
Mauriello: Yes,it will be fully occupied by Eagle Countyrenters, workers. Mountain Hive
could potentially be an option for large events like Bravoin residencemusicians.
Morales: Will the 30% non-deed restricted units be flex units between12 months or
shorter?
M. Mueller: No, the 30%will be for tenants, shorter or long term leases.
McDougall asked about kitchenettes.
M. Mueller: The units are private livingwith sinks, convection microwaves and bathroom,
similar to anupscale dorm.
Project parking was discussed. 193parking spaces are planned, underground and
surface. Access will be from Edwards Boulevard and shared Edwards Corner access.
There will be a parking charge.
Mauriello stated they are hoping VLHA would offer support in writing or at a hearing prior
to Eagle Countyhearing.
The Board briefly discussed the project and is in support of the project.
4.2.Chamonix Vail Resident Leave of Absence Request
Presenter: Lynne Campbell, Housing Coordinator
McDougall motioned to approve the leave of absence pending confirmation Town
Council does not require review.
MOTION: McDougallSECOND:MoralesVOTE:4-0
4.3.Annual Deed Restriction Compliance Verification Policy Recommendation
Presenter: George Ruther, Housing Director
McDougall motioned to table 4.3 to a future meeting.
MOTION: McDougallSECOND: MoralesVOTE: 3-0 Tabled
4.4.Resolution No. 24, Series of 2019, a Resolution Approving the Purchase of a
Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of
Vail Legally Described as Condominium Unit C, Building 9, Sandstone 70, Eagle
County, Colorado with a Physical Address of 907 Red Sandstone Road Unit 9-C,
Vail Colorado;and Setting Forth Details in Regard Thereto.
Presenter: Lynne Campbell, Housing Coordinator
No action required, applicant withdrew.
4.5.Resolution 26, Series of 2019, a Resolution Approving the Purchase of a Deed
Restriction
Presenter: Lynne Campbell, Housing Coordinator
MOTION: WilkinsSECOND: MoralesVOTE:4-0 Approved
4.6.Resolution No. 27, Series of 2019, a Resolution Approving the Purchase of a
Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of
Vail Legally Described as Sandstone 70, Building 13, Unit A, Eagle County,
Colorado with a Physical Address of 923 Red Sandstone Road, Unit 13A, Vail
Colorado; and Setting Forth Details in Regard Thereto.
Presenter: Lynne Campbell, Housing Coordinator
MOTION: WilkinsSECOND:MoralesVOTE:4-0 Approved
4.7.EHU Compliance Status Update
Presenter: Lynne Campbell, Housing Coordinator
Campbell provided acurrent status update for the 2018 non-compliant owners.
Nine(9) non-compliant ownersare in violation of their deed restriction.ElizabethRoss
Johnson Revocable Trust and Bulten-Ericksonhave not received summonses;Snook
and Tivoli Lodge have pending October meetings with the Town prosecutor;Bivona,
McNutt and Dobbie Properties are on one year probation; Harrington is pending
submission of their 2018 tax return and Hughes-Ajlounyreturned their annual affidavit
priorto a summons being issued.
5.Matters from the Chairman and Authority Members
5.1.Matters from the Chairman and AuthorityMembers
Lindstrom reminded members of the Town Council candidate form scheduled for
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September 25, at Donovan from 5:30-7:30PM. There may be an additional forum put
on by the Eagle County Housing Task Force. Booth Heights is being appealed and will
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be heard at Town Council on October 15.The Hockett Gulchproject in Eagle has been
approved by trustees. There is a potential citizen petition to place on the ballot.
Lindstrom reminded the group to consider ideas regarding review ofshort longterm /
long terms incentives to be discussed at the next meeting October 8, 2019.
6.Executive Session
6.1.Executive Session per C.R.S. §24-6-402(4)(a)(e) -to discuss the purchase,
acquisition, lease, transfer, or sale of property interests and todetermine
positions, develop a strategy and instruct negotiators, regarding: five(7)
submitted Vail InDEED applications and program details.
Presenter: Lynne Campbell, Housing Coordinator
Motion to enter Wilkins
MOTION: WilkinsSECOND:MoralesVOTE:4-0 Approved
Motion to reenter regular meeting
MOTION: MoralesSECOND: McDougalVOTE:4-0 Approved
7.Any Action as a Result of Executive Session
McDougall recommended staff continue forward with the Vail InDEEDapplications as
recommended during executive session.
MOTION: McDougallSECOND: MoralesVOTE:3-0Approved
8.Adjournment
8.1.Adjournment 5:00 PM (estimated)
MOTION: McDougallSECOND: MoralesVOTE:3-0Approved
9.Future Agenda Items
9.1.
EHU Capital Improvements, Labor Cost
Housing Data
Housing Sites Discussion
Civic Area Plan
Land Banking (sale of GRFA)
Public Health Housing Incentive, Eagle County Health
10.Next Meeting Date
10.1.Next Meeting Date October 8, 2019
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail
website www.vailgov.com. All housing authority meetings are open to the public. Times
and order of agenda are approximate, subject to change, and cannot be relied upon to
determine at what time the Vail Local Housing Authority will discuss an item. Please call
(970) 479-2150 for additional information. Please call 711 for sign language interpretation
48 hours prior to meeting time.
Housing Department
RESOLUTION NO. 25
Series of 2019
RESOLUTION APPROVINGTHE PURCHASE OF A DEED RESTRICTION INTEREST IN
PROPERTY (TYPE III DEED RESTRICTION) IN THE TOWN OF VAIL LEGALLY DESCRIBED
AS PHASE III SUBDIVISION: VAIL HEIGHTS CONDO UNIT: 5,EAGLE COUNTY, COLORADO
WITH A PHYSICAL ADDRESS OF 2059 CHAMONIXLANE UNIT 5, VAIL COLORADO; AND
SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Vail Town Council (the “Town Council”), in the Town of Vail, County of
Eagleand State of Colorado is dulyorganized and existing under the laws of the State of
Colorado; and
WHEREAS, the members of the Town Council have been duly electedand qualified;
and
WHEREAS, the Town Councilconsiders it in the interest of the public health, safety and
welfare to purchase a Type III Deed Restriction (the “Deed Restriction”) on the property legally
described as Phase III Subdivision: Vail Heights Condo Unit 5Town of Vail, Eagle County,
Coloradowith a physical address of 2059 Chamonix Lane Unit 5, Vail Colorado(the
“Property”); and
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO THAT:
1.The purchase ofthe Deed Restrictionon the Property ishereby approved by the
Town Council, with the recommendation of the Vail Local Housing Authority,at
themaximum purchaseprice of $62,500.
2.The Chairman of the Vail Local Housing Authorityis hereby authorized to
execute, on behalf of the Town, an agreement to purchase the Deed Restriction
and to take whatever steps are necessary to complete the purchase of the Deed
Restrictionon the Property.
3.The agreement to purchase the Deed Restriction shall be subject to the
conditions listed in Exhibit A attached.
4.This resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Vail Town
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Councilof the Town of Vail held this8dayof October,2019.
Steve Lindstrom
Vail Local Housing Authority Chairman
ATTEST:
Lynne Campbell,
Secretary
ResolutionNo. 25,Series of 2019
MEMORANDUM
To: Vail Local Housing Authority
From: George Ruther, Housing Director
Date: October 8, 2019
Re: Draft Deed Restriction Compliance and Enforcement Policies - Recommendation
I. Purpose
The purpose of this memorandum is to outline a number of draft deed restriction compliance
and enforcement policies recommendations for evaluation and consideration by the Vail Local
Housing Authority. In the end, the Authority will be asked to forward a recommendation of
the draft policies on to the Vail Town Council for review and adoption. For purposes of this
review, the Authority is serving in an advisory capacity.
II. Background
The Town of Vail has acquired ownership of more than 850 deed restrictions for resident
housing in Vail and down valley. The deed-restriction contains a number of important terms,
each of which is intended to further the Town’s adopted housing vision and goal. One of these
terms is a requirement that the owner to submit an affidavit and evidence to the Town,
annually,verifying and demonstrating that the deed-restricted property was:
a. Occupied by a Qualified Household during all of the prior calendar year; and
b. If applicable, a copy of the lease form currently used for the Property; and
c. If applicable, a list of tenants who occupied the Property in the prior calendar year
and the evidence submitted by each tenant to establish that they were a Qualified
Resident, as set forth in the Qualification Guidelines.
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Said affidavit is due by no later than February 1 of each year. The Housing Department
begins sending out courtesy letters in December/January each year reminding deed-restricted
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property owners of the pending February 1 deadline.
III. Problem/Opportunity
Each year, a number of deed-restricted property owners fail to comply with the annual
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verification requirement of the deed restriction by the February 1 deadline. As result a
number of problems begin to arise. Those problems include:
Perceptions of inconsistency of enforcement by deed restriction owners
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Loss of credibility in the Town and in its deed-restrictedhousingprograms by the
general public
Inefficient use of limited staff time (housing dept., police dept., legal, court, etc.) and
financial resources
Added expense of enforcement and use of taxpayer dollars
Prevalence of repeat offenders
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Failure to comply with the February 1 annual deadline
Failure to submit complete information to verify compliance
Limited internal alignment with the importance of deed restriction compliance
Lack of clarity or consistency of verification information required
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An opportunity exists for the Town to improve and further enhance the annual verification
process for deed-restricted properties in Vail. An improved and enhanced process likely yields
higher occupancy rates of deed-restricted homes and increases the likelihood that a property
owner might deed-restrict their property. Any Improvements or enhancements are best
achieved through the adoption of deed restriction compliance and enforcement polices by the
Vail Town Council. In fact, as the Town makes progress towards its goal of acquiring 1,000 new
deed restrictions by the year 2027,a more efficient and effective annual verification process is
neededto keep pace. To that end, and in an effort to solve the problems identified above, the
following draft policies for annual verification, compliance and enforcement are proposed for
consideration:
Zero Tolerance - 100% of all deed restrictions acquired by the Town of Vail will be
verified for compliance annually.
Accountability for Non-compliance - An administrative procedure shall be
implemented that establishes a mandatory fine/penalty for non-compliance.
Clear Expectations for Compliance - Annual compliance requirements and processes
for verification shall be clearly articulated to all deed-restricted property owners.
Customer Convenience - The Housing Department shall use technology to enhance the
ease of use and add convenience to the demonstration of compliance process
Adequacy of Information - Only the minimum amount of information needed to
demonstrate compliance shall be required.
Organizational Alignment – The Town of Vail shall align itself organizationally to carry
out the annual verification processin a timely, responsive,and effective manner,
including any enforcement actions which may be necessary.
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IV. Next Steps
The review and recommendation of the draft deed restriction compliance and enforcement
policies by the Vail Local Housing Authority is the first step in the policy development process.
Once policy direction has been determined and adopted by the Vail Town Council the town
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staff will work to alter processes or procedures to align with the newly adopted policy
direction. It is intended that the majority of the possible improvement and enhancements
identified above could be in place for the upcoming 2019 verification process, due on February
1, 2020. Additionally steps would be taken to ensure any changes in process are
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communicated to deed-restricted property owners well in advance of the February 1
deadline.