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HomeMy WebLinkAbout2019-11-05 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E T IN G Agenda Town Council Chambers 2:00 P M, November 5, 2019 Notes: Times of items are approximate, subject to change, and c annot be relied upon to determine what time Council will consider an item. Public c omment on any agenda item may be solicited by the Town Council. 1.Intr oduction of new Town Manager Scott Robson (5 min.) 2.S ite Visit 2.1.Vail Valley Drive Safety I mprovements-Gore Valley Trail S ite Visit 30 min Presenter(s): Tom Kassmel, P ublic W orks Town Engineer 3.P resentation / Discussion 3.1.Vail Valley Drive Safety I mprovements 15 min. Presenter(s): Tom Kassmel, Town Engineer Action Requested of Counc il: Provide Direction to staff regarding options to improve safety along Vail Valley D rive for Gore Valley Trail users Bac kground: Vail Valley D rive is a narrow residential road of 18’-22’ that carries both vehicles and a signific ant number of pedestrians who use the Gore Valley Trail. Providing a safe, separate recreational path for pedestrians has been a critic al goal of the town for decades. C ongestion continues to increase, and a renewed interest in accommodating a separated recreational path has resurfaced. Staff Rec ommendation: Review Staff Memo and Presentation and provide staff with direc tion regarding options to improve safety along Vail Valley Drive for Gore Valley Trail users 3.2.I ntopia/D estimetrics Seasonal Update 15 min. Presenter(s): Mia Vlaar, Ec onomic Director and Tom Foley, I ntopia Action Requested of Counc il: No action requested, information update only. 3.3.Commission on Special Events (C SE) funding Decisions for 2020 Community, Rec reation, & C ultural (C RC ) and Education and Enrichment (EE) proposals. 15 min. Presenter(s): Mia Vlaar, Ec onomic Development Director, J eremy Gross, Special Event Coordinator and Alison W adey, C S E Chair Action Requested of Counc il: No action requested, information only. Bac kground: The C S E presented the dinal decisions for 2019 C RC and EE funding allocations. The Town C ode allows for an appeal of these decisions be Council having the option of calling up the C S E funding decisions within sixty days of the decision. I f this action does not occ um the funding decisions will be final. November 5, 2019 - Page 1 of 122 3.4.Donovan Pavilion and Grand View Operations Update 15 min. Presenter(s): Kathleen Halloran, Finance Direc tor and Patty Mc Kenny, Assistant Town Manager Bac kground: An update of operations of Donovan Pavilion and Grand View facilities in preparation for an upc oming management contract renewal. Staff Rec ommendation: Authorize staff to move forward in contract negotiations. 3.5.Deed Restriction Compliance and Enforcement Policy Rec ommendations 15 min. Presenter(s): George Ruther, Housing Director and Steve Lindstrom, Vail Loc al Housing Authority Action Requested of Counc il: Provide polic y direction to the Town staff on the recommended deed restric tion c ompliance and enforcement polic ies. Bac kground: The Authority was asked by the Vail Town Council to forward a rec ommendation of draft polic ies on deed restriction complianc e and enforcement to the Council for review and adoption. For purposes of this review and recommendation, the Authority was serving in an advisory capacity only. The Vail Town Council serves in its policy making role on this matter. An opportunity exists for the Town to improve and enhance its annual deed restriction complianc e and enforcement policies and processes. Staff Rec ommendation: P lease refer to the rec ommendation of the Vail Loc al Housing Authority in the staff memorandum attac hed. 4.D R B / PEC Update (5 min.) 4.1.D RB / P E C Update 5 min. Presenter(s): Chris Neubecker, Planning Manager 5.Information U pdate (5 min.) 5.1.VLHA Oc tober 8, 2019 Meeting Results 5.2.Oc tober Revenue Updates 5.3.Status of Homestake at Vail Resale 6.Matters from Mayor, Council and Committee Reports (10 min.) 7.E xecutive Session 7.1.Executive Session, pursuant to: 1) C .R.S. §24-6-402(4)(b)(e) - to receive legal advic e on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, regarding: potential housing sites, pending litigation, and C hamonix E HU compliance 90 min. Presenter(s): Matt Mire, Town Attorney 8.Recess 8.1.Rec ess 5:30 pm estimate November 5, 2019 - Page 2 of 122 Meeting agendas and materials c an be ac cessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Ac cess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Ac cess Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. November 5, 2019 - Page 3 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Vail Valley Drive S afety I mprovements-Gore Valley Trail S ite Visit P RE S E NT E R(S ): Tom K assmel, Public Works Town E ngineer November 5, 2019 - Page 4 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Vail Valley Drive S afety I mprovements P RE S E NT E R(S ): Tom K assmel, Town E ngineer AC T IO N RE Q UE S T E D O F C O UNC IL : P rovide Direction to staf f regarding options to improve saf ety along Vail Valley Drive f or Gore Valley Trail users B AC K G RO UND: Vail Valley D rive is a narrow residential road of 18’-22’ that carries both vehicles and a significant number of pedestrians who use the Gore Valley Trail. Providing a saf e, separate recreational path f or pedestrians has been a critical goal of the town f or decades. Congestion continues to increase, and a renewed interest in accommodating a separated recreational path has resurfaced. S TAF F RE C O M M E ND AT I O N: Review S taf f Memo and P resentation and provide staff with direction regarding options to improve safety along Vail Valley Drive for Gore Valley Trail users AT TAC H ME N TS : Description Staff Memo Presentation November 5, 2019 - Page 5 of 122   To: Vail Town Council From: Public Works Department Date: November 5, 2019 Subject: Gore Valley Trail Safety Improvements along Vail Valley Drive I. SUMMARY Vail Valley Drive is a narrow residential road of 18’-22’ that carries both vehicles and a significant number of pedestrians who use the Gore Valley Trail. Providing a safe, separate recreational path for pedestrians has been a critical goal of the town for decades. However, past efforts of moving forward have been hindered by; limited alternatives, cost, impacts to neighboring properties, concern about “urbanizing” the road with curb and sidewalk, and a commitment to move forward by the town. Congestion continues to increase, and a renewed interest in accommodating a separated recreational path has resurfaced. Last fall Council budgeted funds for 2019 to move forward with a public design process to evaluate concepts that might provide a safer experience for pedestrians and motorists along Vail Valley Drive. The goal is to find an acceptable improved solution for Vail Valley Drive from the Ford Park Soccer field lot to Ptarmigan Road east, and possibly the entire length out to Sunburst Drive. This past spring the Town hired RFE Engineering & Norris Design to facilitate this project utilizing engagevail.com to engage the public. Over the past six months the design team and Town Staff have held two public meetings, engaged with the public with two separate surveys on engagevail.com, and had numerous individual meetings and phone calls with Vail residents. This Council session will be focused on what we heard, and a discussion of potential improvements. II. BACKGROUND AND SAFETY CONCERNS Over the past 20 years there have been numerous attempts to add pedestrian accommodations to Vail Valley Drive east of Ford Park in order to enhance the safety and experience for pedestrians and bikers along this shared section of Vail Valley Drive and the Gore Valley Trail. This past summer the design team completed traffic counts along this section of road/trail and found that at peak times, July/August, there can be November 5, 2019 - Page 6 of 122 well over 1000 bicyclists sharing the road with about 400 cars and 250 pedestrians per day. The shear volume of bicyclists during these two months is generally what raises the concerns regarding safety, coupled with concerns of typical residential road vehicular speeding. More specific concerns include;  Bicycles riding 2,3,4+ abreast blocking the road, making safe vehicle passage difficult  Pedestrians walking down the middle of the road unaware of traffic  Town Buses conflicting with the above, making it a high stress bus driver environment.  E-bikes/scooters/skateboards, Segway’s, golf carts, and the like also using the roadway III. WHAT WE HEARD The main reason for looking at this section of the Gore Valley Trail multiple times over the past 20 years has always been complaints/concerns regarding pedestrian safety. However, what we heard when we engaged the public is mixed. Many agree and feel something needs to be done before someone gets hurt, while others tend to believe it is safe enough, citing that no one has gotten hurt yet, and that the volume of pedestrians/bicyclists actually provides traffic calming, and that any improvements (widening/curbing) could ruin the character of the neighborhood, increase vehicular speeds, and/or cause other unanticipated problems. The design team and staff held two public meetings and two windows of engagement on engagevail.com. The first occurred early this spring in May/June and focused on the overall feeling of safety of the road and whether any improvements were necessary. In general, what we heard was that about one third of responses suggested we do not need to do anything, while about half suggested that something should be done. The second meeting occurred late this past summer in August /September and focused on the public’s reaction to potential improvement types. In general, we heard that in the areas between Ford Park and the Ptarmigan Road (east) a separated path would be more desirable if anything was done. Widened shoulders and attached sidewalks were not desirable. And a seasonal one-way seemed interesting but not preferred. It was apparent that for the eastern-most section (Ptarmigan (east) to Sunburst), that most responses preferred that nothing be done, mostly because it would cause significant impacts to adjacent residences. IV. IMPROVEMENTS CONSIDERED After reviewing the public input and the site constraints the design team recommends discussing the following possible alternatives;  Maintain Status Quo: Maintain existing conditions with additional “Share the Road” signage November 5, 2019 - Page 7 of 122  Separated Path Along Vail Valley Drive: Construct a separated 10’ wide asphalt path from Gold Peak soccer field lot to Ptarmigan Rd (east) intersection  Relocated Gore Creek Corridor Path: Relocate the Gore Valley Trail Path to a location along the Gore Creek Corridor. These do not necessarily preclude the options of adding widened shoulders, however the concept of widening the road in any shape or form was not viewed as favorable. Maintain Status Quo Alternative A status quo alternative is always available and has been the path of least resistance for the past 20 years. Pros;  There have been no reported vehicular/pedestrian injuries along this section of the Gore Valley Trail.  The congestion of pedestrians is generally limited to two months of the year (July and August)  An “improvement” may create additional problems; i.e. widening may induce more vehicular speeding, a separated path may move pedestrians closer to errant golf balls  Improvements will impact adjacent property owners’ improvements that are within the Town’s Right of Way. Cons;  There has been growing bicycle and pedestrian congestion along Vail Valley Drive for over 20 years and we assume use will continue to grow. During July and August, Vail Valley Drive functions much like a 20’ bike path than a road, having almost three times as many bikers than vehicles.  Providing a safer alternative to riding in the road, protecting against vehicle collisions and errant golf balls has been an unachieved goal for the Town for 20 years. Separated Path Along Vail Valley Drive Alternative (Western 2/3rds) November 5, 2019 - Page 8 of 122 A separated path as shown above would provide a safe alternative for pedestrians and bicyclists. It is recognized that this would likely not capture all users, however if we were able to remove 50% of users from the road onto the path, it could be considered a success. This alternative has limited impacts on residents and only crosses in front of one residential property. It will be critical to work with this residence to achieve a reasonable solution. The largest drawback to this alternative is installing a pedestrian path in between the roadway and the golf course, potentially increasing the risk of an errant golf ball hitting a pedestrian. This hazard already exists today when pedestrians are using the roadway, however a separated path in this section would place pedestrians 10’-20’ closer along the right side of the fairway frequented by errant golf balls which are sliced. This likely statistically increases the chances of someone being hit by an errant ball, but also significantly reduces the chances of someone being hit by a vehicle. To help buffer a separated path both aesthetically and functionally, additional landscape would be necessary, and it would be prudent to investigate installing low impact fencing/netting/screening to protect the path users. This is a somewhat common condition among golf courses (see local examples below). Of note is the Aspen Golf Course which has two holes that have fairways within 40’ & 60’ of the AABC trail which has been in existence for 45 years with no known incidents and it is only screened by a line of cottonwood trees and pines, no fencing. Pros;  Provides user with a safer alternative to being in the roadway, thus avoiding most vehicular conflict  Limits impacts to Town-owned land and only crosses directly in front of one private property  Provide users with an enhanced experience Cons;  Moves user 10’-20’ closer to Hole #4 fairway and the back of Hole #6 green, likely requiring additional golf ball screening  Does not include improvements to the eastern-most section of Vail Valley Drive  Impacts play of golfers at Hole #4  Cost Comparison of Recreation Path Proximities to Golf Course Fairways Vail Golf Course Hole #4 (70’ – reduced to 50’-60’ if path is separated) (R-Slice) November 5, 2019 - Page 9 of 122 Vail Golf Course Hole #1 (50’) (R-Hook) Eagle Vail Golf Course (50’) (R-Hook) Gypsum Golf Course (50’) (R-Slice) Aspen Golf Course (60’) (R-Slice) Aspen Golf Course (40’) (R-Slice) November 5, 2019 - Page 10 of 122 Relocated Path Along Gore Creek Corridor Alternative Relocating the Gore Valley Trail along Gore Creek has been looked at in the past. It is a high cost alternative with impacts to the Nature Center property and the Gore Creek corridor. However, it also allows the Gore Valley Trail to bypass Vail Valley Drive, reducing and even eliminating bicycle and pedestrian congestion, provides an improved connection from Ford Park to the Nature Center, provides ADA access to Nature Center, creates opportunities for water quality improvements between the Frontage Road and Gore Creek and provides the user with a unique experience along Gore Creek, taking advantage of the postcard views of Gore Creek, the Gore Range and the Vail Golf Course. Impacts to the steep banks between Gore Creek and the South Frontage Road could likely be mitigated by installing the path on bridge structures, similar to those found in CU-Boulder, Aspen, and Moab. Pros;  Relocates the Gore Valley Trail off Vail Valley Drive from Ford Park Soccer field to Sunburst Drive.  Brings users down alongside the Nature Center, across Gore Creek, then along Gore Creek in a bridge condition to Sunburst Drive.  Potential access improvements to the Nature Center  Opportunities for water quality improvements such as plantings and filtration along the Frontage Road  Has the potential to bring an added unique experience to the user similar to Aspen and Moab. Cons;  Potential impacts to Nature Center and the Gore Creek corridor  High Cost November 5, 2019 - Page 11 of 122 CU Boulder Elevated Path Aspen Elevated Path Moab Elevated Path November 5, 2019 - Page 12 of 122 V. NEXT STEPS Staff requests that Town Council provide direction based on the presented material. If Council chooses to direct staff to continue to design and/or investigate a separated or relocated path, the design team will return to Council within the next few months with a more detailed concept plan, showing a preferred alignment and potential impact mitigation. VI. ATTACHMENTS Presentation November 5, 2019 - Page 13 of 122 VAIL VALLEY DRIVESAFETY IMPROVEMENTS November 5, 2019 - Page 14 of 122 PROJECT BACKGROUND Vail Valley Drive •18-22’ wide •Vehicles •Bus route Gore Valley Trail •Part of Eagle Valley Regional Trail •Pedestrians, bicyclists •Shares Vail Valley Drive November 5, 2019 - Page 15 of 122 PROJECT GOAL •Safe experience for all •Define clear and aesthetically pleasing separation between motorists and pedestrians/cyclists November 5, 2019 - Page 16 of 122 PREVIOUS EFFORTS •2000 Design with sidewalk •2009 Study •Evaluated alternative routes •Cost-prohibitive to move trail to alternative location •2012 painted sharrows November 5, 2019 - Page 17 of 122 WHERE WE ARE IN THE PROCESS Kick Off & Initial Public Input May -June Open House June 6 Development & Review of Concepts June –August Open House September 4 Final Concept Selection Fall November 5, 2019 - Page 18 of 122 CONSTRAINTS •18-22’ width pavement •Grading •Utilities •Driveways November 5, 2019 - Page 19 of 122 TRAFFIC COUNTS JULY 5, 2019 November 5, 2019 - Page 20 of 122 TRAFFIC COUNTS JULY 6, 2019 November 5, 2019 - Page 21 of 122 ENGAGE VAIL | SURVEY 1 •28 survey responses November 5, 2019 - Page 22 of 122 ENGAGE VAIL | SURVEY 1 –SECTION A November 5, 2019 - Page 23 of 122 ENGAGE VAIL | SURVEY 1 –SECTION A November 5, 2019 - Page 24 of 122 ENGAGE VAIL | SURVEY 1 –SECTION B November 5, 2019 - Page 25 of 122 ENGAGE VAIL | SURVEY 1 –SECTION B November 5, 2019 - Page 26 of 122 ENGAGE VAIL | SURVEY 1 –SECTION C November 5, 2019 - Page 27 of 122 ENGAGE VAIL | SURVEY 1 –SECTION C November 5, 2019 - Page 28 of 122 ENGAGE VAIL | SURVEY 1 –SECTION D November 5, 2019 - Page 29 of 122 ENGAGE VAIL | SURVEY 1 –SECTION D November 5, 2019 - Page 30 of 122 ENGAGE VAIL | SURVEY 1 –SECTION E November 5, 2019 - Page 31 of 122 ENGAGE VAIL | SURVEY 1 –SECTION E November 5, 2019 - Page 32 of 122 PERMANENT PATH November 5, 2019 - Page 33 of 122 PERMANENT PATH November 5, 2019 - Page 34 of 122 ONE WAY November 5, 2019 - Page 35 of 122 ONE WAY November 5, 2019 - Page 36 of 122 WIDENED SHOULDER November 5, 2019 - Page 37 of 122 GOLF COURSE SCREENING November 5, 2019 - Page 38 of 122 ENGAGE VAIL | SURVEY 2 –SECTION A *Percent ranking the option as #1 November 5, 2019 - Page 39 of 122 ENGAGE VAIL | SURVEY 2 –SECTION B *Percent ranking the option as #1 November 5, 2019 - Page 40 of 122 ENGAGE VAIL | SURVEY 2 –SECTION C *Percent ranking the option as #1 November 5, 2019 - Page 41 of 122 ENGAGE VAIL | SURVEY 2 –SCREENING *Percent ranking the option as #1 November 5, 2019 - Page 42 of 122 ENGAGE VAIL | SURVEY 2 -COMMENTS November 5, 2019 - Page 43 of 122 ALTERNATIVES TO CONSIDER Status Quo Separated Path *Relocated Path Widened Shoulders Attached Sidewalks One Way Vail Valley Dr. ALTERNATIVES NOT PREFERRED November 5, 2019 - Page 44 of 122 STATUS QUO::EXISTING CONDITIONS Pros; •There have been no reported vehicular/pedestrian injuries along this section of the Gore Valley Trail. •The congestion limited to two months of the year (July and August) •An “improvement” may create additional problems; i.e. widening may induce more vehicular speeding, a separated path may move pedestrians closer to errant golf balls •Improvements will impact adjacent property owners’ improvements that are within the Town’s Right of Way. Cons; •Growing bicycle and pedestrian congestion along Vail Valley Drive for over 20 years •During July and August, Vail Valley Drive functions much like a 20’ bike path than a road, having almost 3x as many bikers than vehicles. •Providing a safer alternative to riding in the road, protecting against vehicle collisions and errant golf balls has been an unachieved goal for the Town for 20 years. November 5, 2019 - Page 45 of 122 SEPARATED PATH :: ALONG VAIL VALLEY DRIVE Cons; •Moves user 10’-20’ closer to Hole #4 fairway and the back of Hole #6 green, likely requiring additional golf ball screening •Impacts play of golfers at Hole #4 •Does not include improvements to the eastern-most section of Vail Valley Drive •Cost Pros; •Provides user with a safer alternative to being in the roadway, thus avoiding most vehicular conflict •Limits impacts to Town-owned land and only crosses directly in front of one private property •Provide users with an enhanced experience November 5, 2019 - Page 46 of 122 PATH TO FAIRWAY PROXIMITY COMPARISON Aspen Golf Course (60’) (R-Slice) Gypsum Golf Course (50’) (R-Slice) Eagle Vail Golf Course (50’) (R-Hook) Vail Golf Course Hole #1 (50’) (R-Hook) Vail Golf Course Hole #4 (R-Slice) (70’ –reduced to 50’-60’ if path is separated) Aspen Golf Course (40’) (R-Slice) November 5, 2019 - Page 47 of 122 RELOCATED PATH :: GORE CREEK CORRIDOR •Cons; •Potential impacts to Nature Center and the Gore Creek corridor •High Cost Pros; •Relocates the GVT off VVD •Brings users down alongside the Nature Center, across and along the Gore Creek Corridor •Potential access improvements to the Nature Center •Opportunities for water quality improvements such as plantings and filtration along the Frontage Road •Added unique experience similar to Aspen and Moab. Cons; •Potential impacts to Nature Center and the Gore Creek corridor •High Cost November 5, 2019 - Page 48 of 122 November 5, 2019 - Page 49 of 122 NEXT STEPS •Council Direction | Fall •Final Design & Investigation | Winter •Possible Implementation | 2020 November 5, 2019 - Page 50 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : I ntopia/D estimetrics S easonal Update P RE S E NT E R(S ): Mia V laar, Economic D irector and Tom F oley, I ntopia AC T IO N RE Q UE S T E D O F C O UNC IL : No action requested, information update only. AT TAC H ME N TS : Description 2019 TO V Presentation November 5, 2019 - Page 51 of 122 Vail Town Council November 5, 2019 Data as of September 30, 2019 Presented by Tom Foley November 5, 2019 - Page 52 of 122 0.0 50.0 100.0 150.0 200.0 250.0 300.0 0.0% 1.0% 2.0% 3.0% 4.0% 5.0% 6.0% 7.0% 8.0% 9.0% 10.0% 11.0% 12.0% 13.0% 14.0% 15.0% 2 Economy Dow Jones Unemployment Confidence November 5, 2019 - Page 53 of 122 3 Economy Dow Jones: •26,852 +1.4% from Aug 31, +1.7% from Sept 30, 2018 •Dramatic Swings August / Sept •Lots of Travel, Not Much Distance……… •Yield Inversion: Eurozone, Domestic, or non-issue? •+ /-Long-term strength (+); Jobs (+); Oversold (-); Broad Swings (-); Trade (-) Globecon(-) Consumer Confidence •125.1 Pts, -6.8% from Aug 31; -7.5% from Sept 30, 2018 •Dramatic swings since January 2019 •Like DJIA –Lots of Travel, Not Much Distance •+/-Remains strong (+); Disposable Pers Income Up (+); Interest Rate decline (+) Trade (-); Consumer Prices (-); Gasoline Short Term (-); Unemployment Rate / Jobs •Unemployment 3.5%, down from 3.7%; Job creation 180,000; below forecast •Unemployment rate long-term steady •Avg Job Creation trending downward •+/-Hiring (-); Wages (+); Trade (-)November 5, 2019 - Page 54 of 122 Reports with data as of Sept 30, 2019 include: 28 Vail properties representing 2,579 units 67.9% of total community census 18 Western Destinations representing 208 properties and ~23,000 units ~61% of total regional industry census 4 Vail Property Participation November 5, 2019 - Page 55 of 122 5 Vail Occupancy Summer 2019 -22% -32% -2% -6.2% Industry -1.3% -6% -1%+0.2% 1.5 Pts 2019 2018 YOY Change Room Nights Available 460,573 445,600 3.4% Room Nights Booked 201,738 208,146 -3.1% Occupancy 43.8%46.7%-6.2% November 5, 2019 - Page 56 of 122 6 Vail ADR Summer 2018 -4% -1% -0.7% Industry +2.9% -3% FLAT +1%+1%1.9 Pts November 5, 2019 - Page 57 of 122 7 Vail RevPAR Summer 2018 -25% -5% -6.9% Industry +1.4% -15% -6% -0.3% +1% 0.7 Pts November 5, 2019 - Page 58 of 122 8 Vail Daily Occupancy Report Summer 2019 November 5, 2019 - Page 59 of 122 9 Performance Spectrum -Summer INDUSTRY HIGH, LOW, AVERAGE, AND VAIL COMPARISON +/- Occup 9/9 ADR 11/7 RevPAR 12/6 68.6%15.3%42.8% Vail 43.8% $387 $133$245 Vail $238 $227 $24$105 Vail $104November 5, 2019 - Page 60 of 122 10 Vail Occupancy Winter 2019/20 +8% -11% +25% -9% Industry +0.5% +0.9% +4% 2019/20 2018/19 YOY Change Room Nights Available 391,911 389,386 0.6% Room Nights Booked 95,724 94,232 1.6% Occupancy 24.4%24.2%0.9% November 5, 2019 - Page 61 of 122 11 Vail ADR Winter 2019/20 +2% +2.8% -2% +3.4% -3% Industry +3.4% +1.3% November 5, 2019 - Page 62 of 122 12 Vail RevPAR Winter 2019/20 +11% -9% +23% -5%+1% Industry +4.0% +2.3% November 5, 2019 - Page 63 of 122 13 Vail Fill Analysis as of 9/30/19 Winter 2019/20 +9.3%+37.4%+61.6%+29.2%+26.8%+36.5% 28.7% November 5, 2019 - Page 64 of 122 14 Performance Spectrum –Winter (thru Mar.) INDUSTRY HIGH, LOW, AVERAGE, AND VAIL COMPARISON +/- Occup 10/8 ADR 14/4 RevPAR 14/4 36.9%6.5%21.9% Vail 24.4% $705 $205$478 Vail $571 $193 $20$105 Vail $140 November 5, 2019 - Page 65 of 122 15 Vail Daily Occupancy Report Winter 2019/20 as of 9/30/19 November 5, 2019 - Page 66 of 122 16 Vail Daily Occupancy Report Winter 2019/20 as of 9/30/19 Thanksgiving Shift Shift in Spring Break Christmas Day School Break Shift Burton US Open Snow Daze Easter 2019 Easter 2020 November 5, 2019 - Page 67 of 122 17 Overall Long-Term Trends Concerning -10.0% -5.0% 0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% - 50 100 150 200 250 300 350 Lodging Performance Declining Market Volatility Increasing Job Creation Slowing November 5, 2019 - Page 68 of 122 18 Takeaways Economy: •Financial and Consumer Markets are showing strain. Lots of Travel, not much movement •Employers are adding fewer jobs •Fed Cuts Interest rates •Eurozone Contracting Vail Summer •Occupancy, ADR and Revenue all underperformance the industry aggregate •Occupancy loss: Combination of more inventory, fewer bookings •ADR: Flat YOY room rate still a leader in the industry •120 Day Change: Slight improvement in occupancy, slight deterioration in rate & revenue Vail Winter •Sharply Stronger than summer, versus self and industry; Occupancy gain based on bookings, not inventory •Excellent September booking pace •Snow Hangover = the good kind (positive YOY ADR…. Is that good??) Overall •Lodging Metrics are all trending softer nationally, regionally, and across segments •Economic trends are pointing to softening consumerism; spending down •Towns, DMO’s, and Industry Suppliers should be considering a defensive, or at least preparatory, stanceNovember 5, 2019 - Page 69 of 122 Thank You! November 5, 2019 - Page 70 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Commission on S pecial E vents (C S E) f unding Decisions f or 2020 C ommunity, Recreation, & Cultural (C R C ) and Education and E nrichment (E E) proposals. P RE S E NT E R(S ): Mia V laar, Economic D evelopment Director, J eremy Gross, S pecial Event Coordinator and A lison Wadey, C S E C hair AC T IO N RE Q UE S T E D O F C O UNC IL : No action requested, information only. B AC K G RO UND: T he C S E presented the dinal decisions for 2019 C R C and E E f unding allocations. T he Town Code allows for an appeal of these decisions be Council having the option of calling up the C S E f unding decisions within sixty days of the decision. I f this action does not occum the funding decisions will be final. AT TAC H ME N TS : Description C S E Funding Memorandum 2020 Funding Allocations C S E Funding P resentation November 5, 2019 - Page 71 of 122 To: Vail Town Council From: Commission on Special Events Date: November 5, 2019 Subject: Commission on Special Events (CSE) funding decisions for 2020 Community, Recreation, & Cultural (CRC) and Education and Enrichment (EE) proposals. Action Requested: Informational only. No formal action required. Background: The CSE presents the final decisions for 2020 CRC and EE funding allocations. The Town Code allows for an appeal of these decisions by Council having the option of calling up the CSE funding decisions within sixty days of the decision (before December 16, 2019). If this action does not occur, the funding decisions will be final. The CSE received 58 proposals in response to the RFP for 2020 events/programs that was issued in August, 49 of these were funded. The total dollar amount requested was $1,738,800. $991,590 was available for allocations. The “Special Event Rating Criteria” was used to evaluate all proposals with respect to how they align with a strategic approach to providing a diverse calendar of events that are well matched to the Vail brand and will exceed the expectations of the Vail guest. Community, Recreational, and Cultural events are measured primarily with respect to how well they will drive destination overnight visitation. Education and Enrichment Programs are evaluated by how they contribute to life-long learning, a sense of well-being, and enhanced quality of life. The CSE believes this is a strong calendar of events aligned with the Town Council’s mission of providing our citizens and guests with “an abundance of recreational, cultural and educational opportunities” that will continue to drive increased results and contribute to providing thought-provoking educational and life-enriching opportunities. The CSE continues its strong relationships with the Vail Economic Advisory Council, Vail Local Marketing District Advisory Council and Event Review Committee. The CSE recognizes and values the diverse input from these groups and integrates that feedback into planning and decision-making. New and Exciting Events/Programs for 2020: Community, Recreation & Cultural Events November 5, 2019 - Page 72 of 122 11/5/2019 CSE 2020 Funding Summary Page 2 • Vail Classic Invitational Gymnastics – New event in 2019. Received funding in 2020 to double the attendance Y.O.Y. • Bourbon and Bacon Festival- New event in Vail for 2020. Flexible dates to fill a need period. • Mountain Art Co llective Music Series – New event and venue activating the old CMC Auditorium space. Education & Enrichment Events/Programs • Mountain Art Collective Dance Art and Education Series • Taiko Drumming • Vail Astronomy Night Additional Notes: • 7 events and programs received $0 funding allocations o Global Solutions Forum, Integrated Wellness Seminar, TedxVail Women, Vail Film Festival, Winter Wonders Carnival, World Fancy and Figure Skating Championship and World Pro Ski Tour Overview of Event Effectiveness – Economic Survey Results: All publicly funded events are required to submit a post-event recap summarizing the event’s strengths and weaknesses, contributions to the Vail economy and community. Again in 2019, the CSE chose to fund an independent, third party Economic Impact Survey, setting aside $53,328 out of their events budget. The CSE has determined to fund this initiative again for 2020. The survey results received to date have delivered an excellent picture of the economic benefits that the events program provides. A complete overview will be presented in February 2020 once the final data is compiled. The table below shows financial results and other key performance indicators for 16 events that were surveyed to date in 2019. A few more survey results will be added and reported back in February with the complete 2019 event recap. November 5, 2019 - Page 73 of 122 11/5/2019 CSE 2020 Funding Summary Page 3 November 5, 2019 - Page 74 of 122 11/5/2019 CSE 2020 Funding Summary Page 4 Overview of Event Effectiveness – Measurement Tools: Analytical tools used by the CSE consist of monthly and bi-weekly DestiMetrics reports, sales tax data, on-going event survey program providing both qualitative and quantitative data for individual events, parking data, town of Vail community survey, as well as collecting feedback from the merchant/hotelier/restaurateur community In addition, the event criteria ‘scorecard’ and its support tools such as the ‘marketing checklist’ have proven very effective. Quantitative measures such as brand strength, marketing expertise, media leverage, and community integration continue to be monitored against established objectives. November 5, 2019 - Page 75 of 122 Event CRC/2019 Funding 2020 Request 2020 Funding 2020 Vail Skating Festival CRC 20,000.00$ 25,000.00$ 20,000.00$ Bourbon and Bacon Fest Vail CRC -$ 75,000.00$ 45,000.00$ Gourmet on Gore CRC 40,000.00$ 65,000.00$ 40,000.00$ Kick It 3v3 Soccer National Championships CRC 30,000.00$ 30,000.00$ 25,000.00$ Kids Adventure Games CRC 40,000.00$ 40,000.00$ 40,000.00$ Legacy Fighting Alliance CRC 17,500.00$ 25,000.00$ 18,000.00$ MAC Music Series CRC 30,000.00$ 28,000.00$ Pink Vail CRC 5,000.00$ 10,000.00$ 5,000.00$ Powabunga CRC 45,000.00$ 115,000.00$ 79,790.00$ SKI for MS: Jonny Moseley's Vertical Challenge CRC 2,234.00$ 10,000.00$ 4,000.00$ Super Hero Ski Day CRC 2,500.00$ 5,000.00$ 3,000.00$ Taste of Vail Fall Wine and Food Classic CRC 25,000.00$ 28,000.00$ 20,000.00$ Taste of Vail Spring Wine & Food Classic CRC 45,000.00$ 58,000.00$ 55,000.00$ The Steadman Clinic Vail Cup CRC 3,000.00$ 6,000.00$ 4,000.00$ Vail America Days CRC 65,000.00$ 75,000.00$ 67,500.00$ Vail Arts Festival CRC 6,000.00$ 8,000.00$ 7,000.00$ Vail Automotive Classic CRC 5,000.00$ 7,000.00$ 5,000.00$ Vail Beaver Creek Restaurant Week (spring and fall) CRC 15,000.00$ 20,000.00$ 17,000.00$ Vail Classic Invitational Gymnastics Meet CRC 10,000.00$ 8,000.00$ Vail Craft Beer Classic and Rocky Mountain Burger Battle CRC 70,000.00$ 80,000.00$ 65,000.00$ Vail Family Fun Fest CRC 15,000.00$ 20,000.00$ 15,000.00$ Vail Farmers Market & Art Show CRC 35,000.00$ 55,000.00$ 43,000.00$ Vail Farmers Market Farm to Table Series CRC 10,000.00$ 25,000.00$ 15,000.00$ Vail Film Festival CRC 18,000.00$ 75,000.00$ -$ Vail King of the Mountain Open CRC 9,000.00$ 15,000.00$ 10,000.00$ Vail Lacrosse Shootout CRC 12,500.00$ 20,000.00$ 14,000.00$ Vail Lacrosse Tournament CRC 5,000.00$ 5,000.00$ 5,000.00$ Vail Mountaineers Alumni Weekend CRC 3,000.00$ 10,000.00$ 5,000.00$ yp p tournament CRC 9,000.00$ 10,000.00$ 10,000.00$ Vail Oktoberfest CRC 60,000.00$ 85,000.00$ 60,000.00$ Vail Outlier Offroad Festival CRC 25,000.00$ 35,000.00$ 25,000.00$ Vail Pickleball Open CRC 10,000.00$ 5,000.00$ Vail Summer Bluegrass Series CRC 45,000.00$ 45,000.00$ 40,000.00$ Vail Valley Cup CRC 11,000.00$ 18,300.00$ 12,000.00$ Vail Whitewater Races Series CRC 7,000.00$ 7,000.00$ 7,000.00$ Vail Yeti Hockey Club CRC 12,500.00$ 18,000.00$ 15,000.00$ WInter wonders and Haunted House CRC 25,000.00$ -$ World Figure & Fancy Skating Championship CRC -$ 7,500.00$ -$ World Pro Ski Tour CRC 50,000.00$ -$ 10th Mountain Legacy Parades E&E 24,000.00$ 30,000.00$ 20,000.00$ Betty Ford Alpine Gardens E&E 21,250.00$ 30,000.00$ 20,000.00$ Boulder Taiko Drumming E&E 15,000.00$ 5,300.00$ Chinese New Year Celebration E&E 316.00$ 1,000.00$ 500.00$ Community Leadership Academy E&E 5,000.00$ 7,000.00$ 5,000.00$ Family Education Efforts of Mountain Youth (formerly Eagle River Youth Coalition)E&E 3,500.00$ 5,000.00$ 4,500.00$ Global Solutions Forum E&E 55,000.00$ 50,000.00$ -$ 2020 CSE Funding Allocations November 5, 2019 - Page 76 of 122 Heart & Sole! The 4th Annual Vail Day of Learning E&E 7,000.00$ 10,000.00$ 5,000.00$ Integrated Wellness Seminar E&E 8,000.00$ -$ Mountain Art Collective- Dance/Art/Education series E&E 30,000.00$ 10,000.00$ Project Funway 2020 E&E 4,000.00$ 10,000.00$ 4,000.00$ TEDxVailWomen E&E -$ 10,000.00$ -$ The Vail Astronomy Night E&E 10,000.00$ 10,000.00$ 10,000.00$ Through The Lens Film Series E&E 5,000.00$ 10,000.00$ 7,000.00$ Town of Vail's Art Series E&E 12,500.00$ 15,000.00$ 13,000.00$ Vail Symposium 2020 Winter Season E&E 34,500.00$ 40,000.00$ 32,000.00$ Vail Veterans Program E&E 18,000.00$ 25,000.00$ 18,000.00$ Total Requested Total Awarded 1,738,800.00$ 991,590.00$ November 5, 2019 - Page 77 of 122 2020 Special Event Allocations-Strategic Overview Commission on Special Events November 5, 2019 November 5, 2019 - Page 78 of 122 COMMISSION ON SPECIAL EVENTS Alison Wadey -Chair Mark Gordon Barry Davis Samantha Biszantz Rayla Kundolf Marco Valenti Kim Newbury-Rediker 2Town of Vail | Commission on Special Events | 11/5/2019 November 5, 2019 - Page 79 of 122 2020 Event Funding Highlights 3Town of Vail | Commission on Special Events | 11/5/19 NEW EVENTS Bacon & Bourbon Festival Funded: $45,000 -CRC Dates: Flexible Event Description: •Entercom Media is bringing a successful formula from 5 other cities to Vail. Their dates are flexible and they are working with us to fill a need period. Entercom Media has a large regional and national reach through its radio stations to hit our target markets Mountain Art Collective Dance Art and Education Series and MAC Music Series Funded: $10,000 (E&E) $28,000 (CRC) Dates: Year Round Event Description: •The new Mountain Art Collective is bringing two new programs to the Town of Vail. Activating the old CMC studio and auditorium with dance and art classes as well as a larger scale concert series. Partnering with other event producers to open up the space to new audiences November 5, 2019 - Page 80 of 122 2020 Event Funding Highlights continued 4Town of Vail | Commission on Special Events | 11/5/19 Vail Classic Invitational (Gymnastics) Funded: $8,000 Dates: August Event Description: •Hosted by VRD and Vail Gymnastics Center. Funding will allow the event to double in size. Vail Pickleball Open Funded: $5,000 Dates: August Event Description: •Building on the success of pickleball in Vail, the tournament is bringing destination guests to town for a regional tournament. November 5, 2019 - Page 81 of 122 Looking Ahead: 2020 Strategies & Actions •Focus on growth of events in the quality of the experience and the quality of the guests being targeted •Continue to work with VEAC and VLMDAC to align events strategy •Research event trends and source new events for 2021 •Address areas for improvement with event producers •Identify additional event needs at the right time •Remain mindful of event attendance volumes 5Town of Vail | Commission on Special Events | 11/5/19 November 5, 2019 - Page 82 of 122 QUESTIONS? THANK YOU November 5, 2019 - Page 83 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Donovan Pavilion and Grand View Operations Update P RE S E NT E R(S ): Kathleen Halloran, F inance Director and Patty McK enny, A ssistant Town Manager B AC K G RO UND: A n update of operations of D onovan P avilion and G rand View f acilities in preparation for an upcoming management contract renewal. S TAF F RE C O M M E ND AT I O N: Authorize staf f to move f orward in contract negotiations. AT TAC H ME N TS : Description Donovan Pavilion and Grand View Memorandum 110519 November 5, 2019 - Page 84 of 122 To: Town Council From: Finance Director, Assistant Town Manager, Donovan Management Pavilion, Inc. Date: November 5, 2019 Subject: Donovan Pavilion and Grand View Update & Management Contract Renewal 1. PURPOSE The Town of Vail management agreement with Donovan Management Pavilion, Inc. is set to expire the end of December 2020. Per the agreement terms, at the end of the fourth year (five-year term), staff is to negotiate a renewal. These terms reflect the fact that reservations are currently active for 2021. The purpose of this memo is to update Council on the programming for Donovan and Grand View as well as a financial report prior to the renewal. 2. BACKGROUND General oversight of the Donovan Pavilion management is provided by Town of Vail staff Patty McKenny, Assistant Town Manager. The management company was hired as the operations manager in 2003. An internal staff group meets with the management company regularly to review a number of items including financial reports, rate structures, criteria for discounted use policy, and general event operational matters. Other town staff who help in providing guidance on business matters typically include the Finance Director and Economic Development Director; they help evaluate the financial and budgeting matters as well as assist with input about economic development opportunities. Daily operations are handled by the Donovan Pavilion Management, Inc. principal Laurie Asmussen with some occasional consulting with the Assistant Town Manager. The Donovan facility is in its 15th season of operations and Grand View is in its fourth season of operations. 3. PROGRAMMING & UTILIZATION UPDATES The attached worksheet (Attachment A) outlines rates and utilization for both facilities over a five - year period. Overall, the Donovan Pavilion is rented out 113 days on average per year, or 31% of the time. Grand View is rented 100 days on average per year, or 27% of the time. Staff and the management company continue to review rate structures and policies to find opportunities to generate additional use during need periods. The rate structure provides discounted rates to Vail residents and Vail businesses, with a lesser discount offered to Eagle County residents. The “Standard” rate would be considered the retail market rate and is charged to out of town users. Utilization by the town organization is identified as “TOV” and in-kind contributions (the user only pays hard costs such as cleaning) are identified as “In-Kind”. Utilization by nonprofit and governmental groups are identified as the “Discounted Use” category. These types of groups can qualify for a discounted rate when they comply with the criteria outlined in the Discounted Use Policy which is also reviewed annually. November 5, 2019 - Page 85 of 122 Town of Vail Page 2 Donovan Pavilion Utilization For the last five years, the Donovan Pavilion has been primarily rented out at the “standard rate” or retail rate, accounting for 37% of utilization on average. With 2019 pricing at $6,595 per 8-hour rental, these Friday, Saturday and Sunday bookings represent the majority of revenue earned. Vail Residents renting at $2,400 (2019 rate) account for 10% of the utilization on average over the past 5 years and Eagle County residents use at 7%. Off-peak season rentals account for only 3% of utilization. Monday – Thursday use is largely made up of “TOV” internal town functions, in-kind and discounted use groups. In -kind use, as approved by staff or through Council contributions accounts for 19% of use, while internal town events make up 15% of use during the Monday – Thursday timeframe. The remaining 6% are “standard” Monday-Thursday users. Standard rate guests have increased use during Monday-Thursday in the last three years, growing from 3% in 2016 to 10% in 2018 as a result of a change in rates to encourage Monday-Thursday use. Grand View Utilization Grand View is used approximately 100 times per year for community groups and business meetings. Grand View use tends to be more seasonal (April through October) than steady throughout the year. Examples of uses include town-sponsored programs such as “Lunch with Locals”, Vail Local Marketing District meetings, Town Council retreats and trainings. They also include community groups such as Vail Symposium, Vail Chamber & Business Association, Bravo! Vail, Small Business Development group, and Vail Health. 4. FINANCIAL UPDATES Rental income from the Donovan Pavilion averages $318,000 per year and more than covers the expenditures to operate and manage the facility. Income from the Donovan Pavilion subsidizes operations at the Grand View. Over the last five years, annual income net of expenditures for the Donovan Pavilion has averaged $117,000, which has been used to subsidize Grand View operations of $74,000 annually on average. This has left a net income of $43,000 for the combined facilities. Expenditures include the management of the facilities, utilities and small repairs and maintenance. 5. CAPITAL MAINTENANCE With the Donovan Pavilion nearing 15 years in operation, the town has budgeted capital improvements over the next two years. The most significant improvement is the replacement and relocation of the heating & ventilation (HVAC) system, adding additional storage area and minor interior renovations ($75K in 2020 for planning and design, $680K in 2021 for construction). While the HVAC system is still functional from a mechanical standpoint, the noise disruption during paid events is not reflective of the Vail brand or expected level of service. A more effective and efficient system will be proposed, which includes relocating the equipment outside the building. Also, in 2020 there is $45K budgeted to replace furniture used by guests (tables, chairs, cushions, etc.). 6. ACTION REQUESTED Staff requests Council’s approval to move forward with negotiating a renewal of the management contract. Staff will return with a contract for Council’s approval at the December 3rd meeting. November 5, 2019 - Page 86 of 122 Attachment APeak Season = Jan ‐ Apr 15; May 18‐ Oct 27; Nov. 17 ‐ Dec 31Off‐Peak = 3 weeks in spring and 3 weeks in fallRateUse %age UseRateUse %age UseRateUse %age UseRateUse %age UseRateUse %age UseUse%age UseDonovan Pavilion (8 hour rate) Peak SeasonStandard Rate 5,245.00$      40 37% 5,495.00$  48 41% 5,995.00$      42 36% $6,295.00 39 36% 6,595.00$   39 33% 42 37%Vail Resident 2,300.00$      15 14% 2,100.00$  10 9% 2,100.00$      13 11% $2,100.00 9 8% 2,400.00$   7 6% 11 10%Eagle County resident 4,785.00$      9 8% 4,945.00$  8 7% 4,945.00$      8 7% $4,945.00 7 6% 5,245.00$   8 7% 8 7%In‐Kind Use (Hard Costs only) ‐$                3 3% ‐$             1 1% 1 1% 0 0% 1 1% 1 1% Discounted Use ‐$                0 0% ‐$             2 2% 2,997.50$      0 0% $3,147.50 1 1% 3,297.50$   1 1% 1 1%67 69 64 56 56 62Donovan Pavilion (8 hour rate) Off‐Peak seasonStandard Rate 4,400.00$      2 2% 4,615.00$  2 2% 4,995.00$      3 3% $5,295 1 1% 5,295.00$   0 0% 2 1%Vail Resident 1,800.00$      0 0% 1,600.00$  0 0% 1,600.00$      0 0% $1,600.00 0 0% 1,600.00$   1 1% 0 0%Eagle County resident 4,050.00$      0 0% 4,155.00$  0 0% 4,155.00$      0 0% $4,455 0 0% 4,155.00$   1 1% 0 0%In‐Kind Use (Hard Costs only) ‐$                0 0% ‐$             0 0% ‐$               1 1% $0.00 1 1% ‐$              1 1% 1 1% Discounted Use ‐$                2 2% ‐$             2 2% 2,497.50$      0 0% $2,647.50 0 0% 3,460.00$   1 1% 0 0%44 42 43Donovan Pavilion (8 hour rate) Mon‐ThursStandard Rate ‐$                0 0% 1,500.00$  4 3% 3,000.00$      11 9% $3,000.00 11 10% 3,000.00$   7 6% 7 6%Vail Resident ‐$                0 0% 1,300.00$  1 1% 1,300.00$      2 2% $1,300.00 2 2% 1,300.00$   1 1% 1 1%Eagle County resident ‐$                0 0% 1,400.00$  0 0% 2,500.00$      1 1% $2,500.00 4 4% 2,500.00$   1 1% 1 1%TOV Use ‐$                14 13% ‐$             11 9% ‐$               13 11% ‐$            13 12% ‐$              31 26% 16 15%In‐Kind Use (Hard Costs only) ‐$                23 21% ‐$             26 22% ‐$               21 18% ‐$            18 17% ‐$              18 15% 21 19% Discounted Use ‐$                0 0% ‐$             1 1% 1,500.00$      0 0% $1,500.00 3 3% 1,500.00$   1 1% 1 1%37 43 48 51 59 48Total Events: 108 100% 116 100% 116 100% 109 100% 119 100% 113 100%Grand ViewStandard Rate 780.00$         15 780.00$     7 800.00$        13 800.00$     17 950.00$        12 13 12%Vail based (business) rate 500.00$         9 500.00$     29 500.00$        31 500.00$     23 650.00$        15 21 20%Vail resident 500.00$         3 500.00$     3 ‐$               4 ‐$            ‐$              2 2%Eagle County Resident/Business 700.00$         1 700.00$     7 ‐$               0 ‐$            0 ‐$              0 2 1%TOV rate 100.00$         24 100.00$     35 ‐$               22 ‐$            65 ‐$              67 43 39%Non‐Profit Use 100.00$         20 100.00$     20 ‐$               5 ‐$            5 ‐$              0 10 9% Discounted Use 100.00$         0 100.00$     17 ‐$               36 ‐$            26 ‐$              12 18 17%Total Events: 72 118 111 136 106 109Five Year Average2015 2016 2017 2018 2019 YTDNovember 5, 2019 - Page 87 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Deed R estriction Compliance and Enforcement P olicy Recommendations P RE S E NT E R(S ): George Ruther, Housing Director and Steve L indstrom, Vail L ocal Housing A uthority AC T IO N RE Q UE S T E D O F C O UNC IL : P rovide policy direction to the Town staff on the recommended deed restriction compliance and enf orcement policies. B AC K G RO UND: T he Authority was asked by the Vail Town Council to forward a recommendation of draft policies on deed restriction compliance and enf orcement to the Council f or review and adoption. F or purposes of this review and recommendation, the Authority was serving in an advisory capacity only. The Vail Town C ouncil serves in its policy making role on this matter. A n opportunity exists f or the Town to improve and enhance its annual deed restriction compliance and enf orcement policies and processes. S TAF F RE C O M M E ND AT I O N: P lease refer to the recommendation of the Vail L ocal Housing A uthority in the staff memorandum attached. AT TAC H ME N TS : Description Deed Restriction Compliance and Enforcement Policies - Recommendation Memo November 5, 2019 - Page 88 of 122 MEMORANDUM To: Vail Town Council From: Vail Local Housing Authority George Ruther, Housing Director Date: November 5, 2019 Re: Deed Restriction Compliance and Enforcement Policies - Recommendation I. Purpose The purpose of this memorandum is to forward the deed restriction compliance and enforcement policies recommendation for consideration by the Vail Town Council. The Authority was asked by the Vail Town Council to forward a recommendation of the draft policies on deed restriction compliance and enforcement to the Council for review and adoption. For purposes of this review and recommendation, the Authority was serving in an advisory capacity only. The Vail Town Council serves in its policy making role on this matter. This policy making effort supports the community goals, initiatives and priorities identified in the 2018-2020 Vail Town Council Action Plan. II. Background The Town of Vail has acquired ownership of more than 850 deed restrictions for resident housing in Vail and down valley. The deed-restriction contains several important terms, each of which is intended to achieve the Town’s adopted housing vision and goal. One of the terms contained is a requirement that the owner submits a sworn affidavit and evidence to the Town, annually, verifying and demonstrating that the deed-restricted property was: a. Occupied by a Qualified Household during all of the prior calendar year; and b. If applicable, a copy of the lease form currently used for the Property; and c. If applicable, a list of tenants who occupied the Property in the prior calendar year and the evidence submitted by each tenant to establish that they were a Qualified Resident, as set forth in the Qualification Guidelines. Said affidavit is due by no later than February 1st of each year. The Housing Department sends out courtesy letters in December/January each year reminding deed-restricted property owners of the pending February 1st deadline. November 5, 2019 - Page 89 of 122 2 III. Problem/Opportunity Each year, without exception, numerous deed-restricted property owners fail to comply with the annual verification requirement of the deed restriction by the February 1st deadline. In some years, it has been as high as 40% – 50% of the property owners. As result, a number of problems begin to arise. Those problems include: • Perceptions of inconsistency of enforcement • Loss of credibility in the Town in its deed-restricted housing programs by taxpayers and the general public • Inefficient use of limited staff time (housing dept., police dept., legal, court, etc.) and financial resources • Added expense of compliance and enforcement and use of taxpayer dollars • Prevalence of repeat offenders • Limited internal alignment with the importance of deed restriction compliance • Lack of clarity or consistency of verification information required • Missing follow through to enforcement completion • Three forms of non-compliance which require enforcement: 1) Failure to comply with the February 1st annual deadline 2) Failure to submit complete information to verify compliance 3) Failure to comply with the terms of the deed restriction An opportunity exists for the Town to improve and further enhance the annual verification process for deed-restricted properties in Vail. An improved and enhanced verification process likely yields higher occupancy rates of deed-restricted homes and increases the likelihood that a property owner might deed-restrict their property. Any improvements or enhancements are best achieved through the adoption of deed restriction compliance and enforcement polices by the Vail Town Council. Once adopted, these policies will provide direction and clarify expectations. In fact, as the Town makes progress towards its goal of acquiring 1,000 new deed restrictions by the year 2027, a more efficient and effective annual verification process is needed to simply to keep pace. To that end, and to solve the problems identified above, the following draft policies for annual verification, compliance and enforcement are proposed for consideration: • Zero Tolerance - 100% of all deed restrictions acquired by the Town of Vail will be verified to completion for compliance annually. • Accountability for Non-compliance - An administrative procedure shall be implemented that establishes a mandatory fine/penalty for non-compliance. • Clear Expectations for Compliance - Annual compliance requirements and processes for verification shall be clearly articulated to all deed-restricted property owners. • Customer Convenience - The Housing Department shall use technology to enhance the ease of use and add convenience to the demonstration of compliance process November 5, 2019 - Page 90 of 122 3 • Adequacy of Information - Only the minimum amount of information needed to demonstrate compliance shall be required. • Organizational Alignment – The Town of Vail shall align itself organizationally to carry out the annual verification process in a timely, responsive, and effective manner, including any enforcement actions which may be necessary. IV. Desired Outcomes/Next Steps Next Steps - The review and recommendation of the draft deed restriction compliance and enforcement policies by the Vail Local Housing Authority is the first step in the policy development process. Additional steps are needed. Once policy direction has been determined and adopted by the Vail Town Council the town staff will work to alter processes or procedures to align with the newly adopted policy direction. It is intended that more than half of the possible improvement and enhancements identified above could be in place for the upcoming 2019 verification process, due on February 1, 2020. Additional steps would be taken to ensure any changes in process are communicated to deed-restricted property owners well in advance of the February 1st deadline. Desired Outcomes – • Align processes and procedures with adopted policy statements • Increase public awareness of the importance of the annual deed restriction verification process • Adopt an administrative procedure for the issue of civil penalties for instances of non- compliance • Explore options to eliminate the need for notarized signatures and/or affidavits, yet maintain legal significance • Beta test an electronic compliance verification process to improve customer service and convenience • Re-evaluate submittal material requirements to ensure only relevant information is required • Increase the compliance rate for those property owners which fail to meet the February 1st deadline • Improve organizational alignment and collaboration around the annual verification process through cross departmental participation and involvement November 5, 2019 - Page 91 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : D R B / P E C Update P RE S E NT E R(S ): C hris Neubecker, P lanning Manager AT TAC H ME N TS : Description October 16, 2019 D R B Meeting Results October 28, 2019 P E C Meeting Results November 5, 2019 - Page 92 of 122 D E S IG N R E V IE W B O AR D O ctober 16, 2019, 3:00 P M Town C ouncil Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1.C all to Order 1.1.Attendance Present: J ohn Rediker, Kit Austin, D oug Cahill, David C ampbell Absent: Peter Cope 2.Project Orientation 2.1.2:00 P M 3.Site Visits 3.1.4214 Columbine W ay Unit 6 - Moore Residence 3.2.100 East Meadow Drive Unit 2 - V V I P Unit 2 LLC 4.Main Agenda 4.1.D R B 19-0545 - V V IP Unit 2 L LC Final review of an exterior alteration (retail entry) Address/Legal Desc ription: 100 East Meadow Drive Unit 2/Lot M & O, Block 5D, Vail Village Filing 1 Applicant: V V I P Unit 2 LLC, represented by Suman Arc hitects Planner: Erik Gates 1. The applicant shall demonstrate that the metal framing for the glass awning is 3” or greater in thic kness prior to the issuanc e of a building permit. D avid Campbell moved to approve with conditions. Kit Austin sec onded the motion and it passed (3-1). Ay es:(3)Austin, C ahill, Campbell Nay s:(1)Rediker Absent:(1)C ope 4.2.D R B 19-0583 - Moor e Residence Final review of an addition (garage) Address/Legal Desc ription: 4214 Columbine W ay Unit 6/B ighorn Terrac e Applicant: Linda Moore, represented by Beth Levine A rchitec t I nc. Planner: J onathan S penc e November 5, 2019 - Page 93 of 122 The building permit submittal shall demonstrate complianc e with the following: 1. The garage door and garage door trim shall matc h the c olor of the wood siding and wood trim on the house. 2. The garage door header shall be increased to ten (10) inches. 3. The east garage elevation shall be amended to include a window. 4. The landscape plan shall be amended to include a six (6) foot c onifer and two shrubs, to be reviewed by Town staff. 5. The material c hange on the north elevation shall oc cur at an inside c orner. D avid Campbell moved to approve with conditions. J ohn Rediker seconded the motion and it passed (4-0). Absent:(1)C ope 5.Staff A pprovals 5.1.D R B 19-0518 - Siegel Residence Final review of an exterior alteration (windows) Address/Legal Desc ription: 4081 Bighorn Road Unit 14H/Pitkin C reek Park Phase I I I Applicant: P. Siegel Family LP, represented by Renewal by Andersen Planner: Erik Gates 5.2.D R B 19-0523 - Timber Falls Condos Final review of tree removal. Address/Legal Desc ription: 4460 Timber Falls Court / Timber Falls C ondos Applicant: Timber Falls Condos, represented by Mountain Valley Property Management Planner: Chris Neubecker 5.3.D R B 19-0524 - Kayo Vail L LC Final review of an exterior alteration (water damage) Address/Legal Desc ription: 3848 Bridge Road/Lot 7, B lock 1, Bighorn Subdivision 1st Addition Applicant: Kayo Vail L L C , represented by Sunz Up I nc. Planner: J onathan S penc e 5.4.D R B 19-0528 - Needler -Turner R esidence Final review of an exterior alteration (windows) Address/Legal Desc ription: 3094 Booth Falls Road Unit 12/Lot 1, Block 2, Vail Village Filing 12 Applicant: Lindsay Needler-Turner Planner: Erik Gates 5.5.D R B 19-0533 - Snow Forest Chalet L L C Final review of a tree removal Address/Legal Desc ription: 186 Forest Road/Lot 9, Bloc k 7, Vail Village Filing 1 Applicant: Snow Forest Chalet LLC, represented by Eagle Eye Home November 5, 2019 - Page 94 of 122 Management Planner: J onathan S penc e 5.6.D R B 19-0541 - Biscayne Trust W G S L L P Final review of change to approved plans Address/Legal Desc ription: 1109 Vail Valley Drive / Lot 7, B lock 6, Vail Village Filing 7 Applicant: Biscayne Trust W GS L L P, represented by K H W ebb Arc hitects Planner: Erik Gates 5.7.D R B 19-0542 - Richard D. Johnson Declaration of Tr ust Final review of exterior alteration (dec k) Address/Legal Desc ription: 4552 Meadow Drive Unit 8 / C ourtside Townhomes Applicant: Ric hard D . J ohnson Declaration of Trust, represented by Great D ivide Construction Planner: Chris Neubecker 5.8.D R B 19-0549 - Dobbs Residence Final review of an exterior alteration (sliding doors) Address/Legal Desc ription: 4516 Meadow Drive Unit 808/Timber Falls C ondominiums Applicant: Gregory Dobbs Planner: J onathan S penc e 5.9.D R B 19-0550 - Kardesh R esidence Final review of a change to approved plans (patio) Address/Legal Desc ription: 3035 Booth Falls Road/Lot 12, Block 1, Vail Village Filing 13 Applicant: David Kardesh Revoc able Trust, represented by Pure Design Studio Planner: Erik Gates 5.10.D R B 19-0553 - Lazier Lionshead L L C Final review of a tree removal Address/Legal Desc ription: 500 East Lionshead Circle/Lot 3, Bloc k 1, Vail Lionshead Filing 1 Applicant: Lazier Construc tion Planner: J onathan S penc e 5.11.D R B 19-0554 - Crane Residence Final review of an exterior alteration (windows/door) Address/Legal Desc ription: 5040 Main Gore Place Unit E4/Sundial Phase 2 Applicant: J ames P. C rane Revoc able Living Trust, represented by Renewal by Andersen Planner: J onathan S penc e 5.12.D R B 19-0555 - Carroll Residence November 5, 2019 - Page 95 of 122 Final review of change to approved plans (bathroom remodel) Address/Legal Desc ription: 898 Red Sandstone Circ le / Lot 7, Vail Village Filing 9 Applicant: Mic hael Carroll, represented by Crockford B uilders Planner: Chris Neubecker 5.13.D R B 19-0558 - Fisher 7131 C orp Final review of an exterior alteration (planter box) Address/Legal Desc ription: 99 Vail Road/Lot 35, Block 7, Vail Village Filing 1 Applicant: Fisher 7131 C orp, represented by Nedbo C onstruc tion Planner: J onathan S penc e 5.14.D R B 19-0559 - Gillett R esidence Final review of a tree removal Address/Legal Desc ription: 1315 Spraddle Creek Road/Lot 12, Spraddle C reek Estates Applicant: Rose F. Gillett Revocable Trust, represented by Old Growth Tree Servic e Planner: J onathan S penc e 5.15.D R B 19-0561 - Axelrod Residence Final review of an exterior alteration (fire repair) Address/Legal Desc ription: 1977 Circ le Drive/Lot 25, B uffehr Creek Resubdivision Applicant: Arthur & J udith Axelrod, represented by S LP E Planner: J onathan S penc e 5.16.D R B 19-0564 - S G S Ventures L LC Final review of an exterior alteration (hot tub) Address/Legal Desc ription: 4284 Columbine Drive Unit A/P arc el A, Bighorn Subdivision Applicant: S GS Ventures LLC, represented by Maximum C omfort Pool & Spa Planner: J onathan S penc e 5.17.D R B 19-0567 - Fitzgerald R esidence Final review of an exterior alteration (door) Address/Legal Desc ription: 2475 Garmisc h Drive Unit2/Lot 5 & 6, Bloc k H, Vail Das Sc hone Filing 2 Applicant: Christopher & Pauy la Fitzgerald, represented by Renewal by Andersen Planner: Chris Neubecker 5.18.D R B 19-0569 - Hormel R esidence Final review of a change to approved plans (exterior lighting) Address/Legal Desc ription: 1527 Vail Valley Drive Units A & B/Lot 10, Block 3, Vail Valley Filing 1 Applicant: Geo. A. Hormel & C o Hormel Foods Corp., represented by Nedbo C onstruc tion November 5, 2019 - Page 96 of 122 Planner: J onathan S penc e 5.19.D R B 19-0535 - Gore Cr eek Place Final review of a tree removal Address/Legal Desc ription: 825 Forest Road/Lot 3, W est Day Subdivision Applicant: Gore Creek P lace/represented by Old Growth Tree Service Planner: Erik Gates 5.20.D R B 19-0574 - L S C 27 LL C Final review of a change to approved plans (dormer framing) Address/Legal Desc ription: 696 Forest Road/Lot 8, Bloc k 1, Vail Village Filing 6 Applicant: LS C 27 L L C , represented by Suman Architec ts Planner: J onathan S penc e 5.21.D R B 19-0578 - Sun Vail LL C Final review of an exterior alteration (windows) Address/Legal Desc ription: 665 North Frontage Road W est Unit 34D /Lot 9, Bloc k 2, Vail Potato P atc h Filing 1 Applicant: Sun Vail LLC, represented by HMR Construction Planner: J onathan S penc e 5.22.D R B 19-0579 - Fleeger R esidence Final review of tree removal. Address/Legal Desc ription: 1183 C abin Circ le / Lot 1, Bloc k 1, Vail Valley Filing 1 Applicant: Fleeger Family First L P, represented by Michael Arat (E C O) Planner: J onathan S penc e 5.23.D R B 19-0580 - Sampson Residence Final review of a tree removal Address/Legal Desc ription: 1824 Alta Circ le/Lot 36, Vail Village W est Filing 1 Applicant: Lynda & P eter Sampson, represented by Old Growth Tree Servic e Planner: J onathan S penc e 5.24.D R B 19-0581 - Boyd Residence Final review of a tree removal Address/Legal Desc ription: 385 Forest Road/Lot 2, Bloc k 2, Vail Village Filing 3 Applicant: Thomas Boyd, represented by Old Growth Tree Servic e Planner: J onathan S penc e 5.25.D R B 19-0582 - Wakat Residence Final review of tree removal. Address/Legal Desc ription: 2672 Kinnikinnick Court / Lot 6, Block 2, Vail I ntermountain Development Subdivision November 5, 2019 - Page 97 of 122 Applicant: Marshall & K risten W akat, represented by Old Growth Tree Servic e Planner: J onathan S penc e 5.26.D R B 19-0584 - MAC 2 L LC Final review of a change to approved plans (skylights) Address/Legal Desc ription: 600 Vail Valley Drive Unit A 11/Tract B, Vail Village Filing 7 Applicant: MA C2 L L C , represented by Beth Levine Arc hitect I nc . Planner: J onathan S penc e 5.27.D R B 19-0587 - Davis Residence Final review of tree removal. Address/Legal Desc ription: 780 Potato Patch Drive / Lot 17, Block 1, Vail Potato Patch Filing 1 Applicant: J ohn Davis, represented by Old Growth Tree S ervice Planner: J onathan S penc e 5.28.D R B 19-0589 - Princess W orld Jewelers/Hillis of Snowmass Inc. Final review of an exterior alteration (windows/lighting) Address/Legal Desc ription: 281 Bridge Street Units 6 & 7/Lot D & E, Bloc k 5C, Vail Village Filing 1 Applicant: Robert Deluca & Hillis of Snowmass I nc., represented by RK D Arc hitects Planner: J onathan S penc e 5.29.D R B 19-0590 - Mills R esidence Final review of a tree removal Address/Legal Desc ription: 1612 Matterhorn Circle/Lot 27 A, Matterhorn Village Filing 1 Applicant: Mills Family Trust Planner: J onathan S penc e 5.30.D R B 19-0591 - Martha H ead R evocable Trust Final review of a tree removal Address/Legal Desc ription: 325 Mill Creek Circle/Lot 1, Bloc k 1, Vail Village Filing 1 Applicant: Martha Head Revoc able Trust, represented by C eres Landcare Planner: J onathan S penc e 5.31.D R B 19-0593 - Schnapp Residence Final review of exterior alteration. Address/Legal Desc ription: 635 Lionshead Place Unit 384 / Lot 8, Bloc k 1, Vail Lionshead Filing 3 Applicant: Susan Schnapp, represented by Edy Construc tion Planner: J onathan S penc e 5.32.D R B 19-0594 - Mark Gr ay R evocable Trust November 5, 2019 - Page 98 of 122 Final review of a tree removal Address/Legal Desc ription: 4779 Meadow Drive/Lot 1, B lock 5, Bighorn Subdivision 5th Addition Applicant: Mark Gray Revoc able Trust, represented by Vail Valley Tree Servic e Planner: J onathan S penc e 5.33.D R B 19-0597 - Wapo P roperties L L C Final review of an exterior alteration (sliding doors) Address/Legal Desc ription: 895 Red Sandstone Circ le Unit B/Lot 2, Vail Village Filing 9 Applicant: W apo Properties LLC, represented by Krueger Arc hitecture Planner: J onathan S penc e The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail C ommunity D evelopment Department, 75 South Frontage Road. The public is invited to attend the projec t orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and c annot be relied upon to determine at what time the D esign Review Board will consider an item. Please c all 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. November 5, 2019 - Page 99 of 122 P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N October 28, 2019, 1:00 P M Town Council C hambers 75 S. F rontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Attendance Present: Brian Stockmar, Rollie Kjesbo, J ohn-Ryan Lockman, Ludwig Kurz, Brian Gillette and Karen Perez Absent: Pam Hopkins 2.Main Agenda A quick update the Planning Manager Chris Neubecker has offered up his resignation and will be the Planning Director at Teton County.Brian Stockmar moved to commend Chris. Brian Gillette seconded the motion and it (0-0). 2.1.A request for a recommendation to the Vail Town Council, pursuant to Section 3-2-6A: Function, Vail Town Code, concerning adoption of the Vail Civic Area Plan, and setting forth details in regard thereto. (P E C19-0043) 60 min. Applicant:Town of Vail Planner:Matt Gennett Public hearing was opened and Matt Gennett started his presentation with reviewing the comments that were made at the previous meeting and the changes that were made. Sustainability moved up from 4th to the 2nd item. The architecture sentence was updated. J ohn-Ryan had a question on a grammatical error on “energy savings measures”, that will be changed. Added uses for lionshead parking structure. Page 41, needed to add an “at a glance” for the program elements for various options. Sustainability action plan on page 69. Bullet #1 was changed to put in various changes. Next steps needed to be changed, and new text was added to meet the requirements. Perez wanted to make sure that it became a plan and not just a guiding principle. Still wants language added to be more of a plan. Staff made the comment that the language is added on page 56, left side, bottom of the column. All six review items were incorporated into the plan. Staff is recommending approval of the plan. Gillette – square footages corrected on the lot, and were the valuations corrected as well? Tom – Explained where the numbers from E P S came from. Gillette – All the revenue would be generated off-site is what you’re saying? Gillette – Questions on the D D A November 5, 2019 - Page 100 of 122 Tom – W anted to have numbers ready for Council after hearing with P E C. Stockmar – W hy not add a forward reference for the page that leads to the numbers. Tom – Explains more of what they had looked at based on comments. Stockmar – I s it clear that the P D remains in this location? Tom – W e wanted to make it clear that we could keep them here for now, but that it is an underutilized site. Perez – thanks the contractor for putting the new language together for the P E C. Stockmar – Reaffirms that they were important comments and glad they put them in. Gennett – this is a master plan and visioning document that sets a path forward to create a civic area in Vail. No public comments Commissioner Comments Lockman – Thank you for making the edits and your work. Stockmar – Pleased that the changes in the plan were made based on the P E C comments. Thanks for staff and Tom’s hard work. Ludwig Kurz moved to recommend approval. Karen Perez seconded the motion and it (6-0). Absent:(1)Hopkins 2.2.A request for review of a variance from Section 14-6-7, Retaining Walls, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for a retaining wall in excess of six (6) feet tall at the Town of Vail Public Works facility located at 1289 Elkhorn Drive/Unplatted, and setting forth details in regard thereto. (P E C19-0041) The Applicant has requested that this item be tabled to the meeting of November 11, 2019. 5 min. Applicant:Town of Vail, represented by Victor Mark Donaldson Architects Planner:Chris Neubecker Brian Gillette moved to table to November 11, 2019. Rollie Kjesbo seconded the motion and it passed (6-0). Absent:(1)Hopkins 2.3.A request for review of a Conditional Use Permit pursuant to Section 12- 9C-3, Conditional Uses, Vail Town Code, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for an amendment to the conditional use permit for the Town of Vail Public W orks facility located at 1289 Elkhorn Drive/Unplatted, and setting forth details in regard thereto. (P E C19-0039) The Applicant has requested that this item be tabled to the meeting of November 11, 2019. 2 min. Applicant:Town of Vail, represented by Victor Mark Donaldson Architects Planner:Chris Neubecker Brian Gillette moved to table to November 11, 2019. Rollie Kjesbo seconded November 5, 2019 - Page 101 of 122 the motion and it passed (6-0). Absent:(1)Hopkins 2.4.A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for an update to the Vail Land Use Plan, specifically the Chamonix Master Plan and the Chamonix Land Use Category and setting forth details in regard thereto. (P E C19-0040) 15 min. Applicant:Town of Vail, represented by George Ruther, Housing Director Planner:J onathan Spence Spence – Next 6 applications part of one project. Stockmar – Can we have these all presented together? Spence – We can do that as long as they are in order. I tems 2.4, 5, 6, 7, 8, 9 will be included in this presentation, but voted individually. Spence presents the applications listing off the items that have been worked on. Amendment to master plan, variance to prohibition of building on steep lots in housing district, zoning amendment to have all of it under the housing district, minor sub to create parcel, partial development plan with it to come before P E C later, Conditional use permit to allow market rate development. Stockmar – I t has been clear that there is no intent to expand the Chamonix development into this parcel? Gennett – This will be separate from the Chamonix development. Stockmar – Matt confirmed that it isn’t an expansion of the townhomes. Spence – the amendments are minor. Stockmar- motion does not include anything about the date. I would like to have that added to the motion. Ludwig Kurz moved to recommend approval as presented today and dated J uly 29, 2019. Rollie Kjesbo seconded the motion and it passed (6-0). Absent:(1)Hopkins 2.5.A request for the review of a variance from Section 12-21-10 Development Restricted, Vail Town Code, in accordance with the provisions of Section 12-17-1, Variances, Vail Town Code, to allow for development in the Housing Zoning District on a slope of forty percent (40%) or greater, located at 2420 Chamonix Lane/the western portion of Parcels B and the northern portion of Parcel A, formerly a resubdivision of Tract D, Vail Das Schone Filing No. 1 (Future Lot E, Chamonix Vail Community Subdivision), and setting forth details in regard thereto. (P E C19-0036) 15 min. Applicant:Town of Vail, represented by George Ruther, Housing Director Planner:J onathan Spence Spence presents explanation of why the variance is required for this zone district. Kurz – We are treating this piece of land the same as if it was privately owned. Spence – We are treating it the same as a primary/secondary lot. Stockmar – Can we add this to the housing district? Gillette – We seem to have more of the variances, than we haven’t. November 5, 2019 - Page 102 of 122 Spence – Staff recommended a text amendment and applicant preferred the variance approach. Ludwig Kurz moved to approve. Rollie Kjesbo seconded the motion and it passed (6-0). Absent:(1)Hopkins 2.6.A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of a portion of 2399 North Frontage Road West, Parcel A, a resubdivision of Tract D, Vail Das Schone Filing 1 from the General Use (GU) District to the Housing (H) District and setting forth details in regard thereto. (P E C19-0033) 15 min. Applicant:Town of Vail, represented by George Ruther, Housing Director Planner:J onathan Spence Spence presents explanation of application Stockmar- there is an extension to the west, has it ever been looked at for this? Spence – Please confirm what parcel you are referring to. Stockmar – Attachment A, there is a yellow shaded section and to the south, S E, does it make sense to look at it to change the zoning to add to this property for future development. We’d like to have staff think about the use of that land in the future. Brian Gillette moved to recommend approval. Rollie Kjesbo seconded the motion and it passed (6-0). Absent:(1)Hopkins 2.7.A request for review of a Minor Subdivision, pursuant to Section 13-4, Minor Subdivisions, Vail Town Code, to create Chamonix Vail Community Parcel E, a resubdivision of Parcels A and B, formerly a resubdivision of Tract D, Vail Das Schone Filing No. 1, and setting forth details in regard thereto. (P E C19-0032) 15 min. Applicant:Town of Vail, represented by George Ruther, Housing Director Planner:J onathan Spence 1. Prior to recording, the approved subdivision plat shall be amended to increase the eastern setback to twenty feet (20'). Ludwig Kurz moved to approve with conditions. Rollie Kjesbo seconded the motion and it passed (6-0). Absent:(1)Hopkins 2.8.A request for the review of an Amended Development Plan, pursuant to Section 12-6I -11, Development Plan Required, Vail Town Code, for amendments to the Chamonix Vail Community Development Plan, Parcel B and a northern portion of Parcel A, formerly a resubdivision of Tract D, Vail Das Schone Filing No. 1 and setting forth details in regard thereto. (P E C19-0035) 15 min. Applicant:Town of Vail, represented by George Ruther, Housing Director Planner:J onathan Spence 1. Approval of this amended development plan is contingent upon the developer of the property obtaining Town of Vail approval for a further November 5, 2019 - Page 103 of 122 amendment to the Chamonix Vail Development Plan with a finding that the development meets the required criteria 12-8I -13 A, B, C and D; and 2. Approval of this development plan is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. 3. The development plan shall be amended to increase the eastern setback to twenty feet (20'). Spence presents the D P that will cover GRFA, setbacks and height allotment for this area. The full development plan will be done when a proposal for this land is brought forward. Gillette – W hy the small side setback? Spence – I nternal side setbacks are ten feet, only 20 ft at the edge of the district. Gillette – W hat is the distance between the townhomes in that area? Spence – Varies between 15 to more than 20 feet Stockmar – The area at the end of the road is used for storing snow. Spence – I t shouldn’t impact Parcel B Stockmar – Any issue with snow storage with this setup? Spence – There is adequate snow storage in Chamonix Rollie Kjesbo moved to approve with conditions. Brian Gillette seconded the motion and it passed (6-0). Absent:(1)Hopkins 2.9.A request for the review of a Conditional Use Permit, pursuant to Section 12-16, Conditional Use Permits, Vail Town Code, to allow for the construction of dwelling units within the Housing (H) zone district, located at located at 2310 and 2420 Chamonix Lane, Parcel B and a northern portion of Parcel A, formerly a resubdivision of Tract D, Vail Das Schone Filing No. 1and setting forth details in regard thereto. (P E C19-0034) 15 min. Applicant:Town of Vail, represented by George Ruther, Housing Director Planner:J onathan Spence 1. Approval of this conditional use permit is contingent upon the future developer obtaining Town of Vail approval for an amendment to the Chamonix Vail Development Plan with a finding that the architectural design of the new structure is compativle with the 32-unit Chamonix Townhouse development. Spence – This would allow market rate units to be created. Of the 6 items 2 are for recommendation to Town Council, the other 4 are final approval here at the P E C. Those four items are contingent on approval by the Town Council. Kurz – Procedural, is there an applicant representative here? I s there a profound reason that the applicant himself could not be here? Gennett – Town Council is the actual applicant, so any representative from Town can represent for them. Kurz – These are major applications and the direct applicant cannot be here. I f we did have questions we wouldn’t get the real answers from the applicant. Perez – W e had questions from last time that we wanted the applicant to be here to answer. W e haven’t gotten any new information like we would have liked. Gillette – Are there any other lots zoned housing? Spence – No. November 5, 2019 - Page 104 of 122 Stockmar – There could be more parcel zoned this in the future though. Spence – Currently Multi-family is not allowed on steep slopes, so this would be a policy change. Gillette – if we have this many variances then the language was probably wrong in the first place. Summary Comments Kurz – I voice my frustration that the main man was not here for the second time. I think this application is in keeping with what was proposed originally. The plan for selling part of the property to recoup funds is appropriate. I t is not overwhelming to the Chamonix or the general project. I ’m happy to move forward with this. Lockman – Agreed that there would be frustration in the process with not having George here again. Thought they were tabled so he could make it. Fine with moving forward with the proposals Perez – Echoing the concerns of commissioners, would have liked the presenter to be here. Gillette - Ok with the applications. Steep but the neighbors are way higher up and won’t be obscuring anyone. W ould have like to see more setback on the East side as the architecture will not be the same. I t would look better to be more separated. Stockmar – How wide is that tail? Spence – 10 ft Stockmar – Adding 10 feet wouldn’t be disastrous, making it a 20 ft setback. Lockman – Would it affect construction with that side being less steep? Gillette – I t makes more sense as you could have more area around the place to get machines Stockmar – I agree a larger setback would be appropriate. Spence – This can be done as part of the motion as a condition. Kjesbo – I agree about frustrations as Kurz. Stockmar – I too agree with what’s been said, and I support the package. Rollie Kjesbo moved to approve with conditions. Brian Gillette seconded the motion and it passed (6-0). Absent:(1)Hopkins 3.Approval of Minutes 3.1.October 14, 2019 P E C Results Ludwig Kurz moved to approve. Rollie Kjesbo seconded the motion and it passed (5-0). Abstain:(1)Gillette Absent:(1)Hopkins 4.Adjournment Rollie Kjesbo moved to adjourn. Brian Gillette seconded the motion and it November 5, 2019 - Page 105 of 122 passed (6-0). Absent:(1)Hopkins The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department November 5, 2019 - Page 106 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : V L HA October 8, 2019 Meeting R esults AT TAC H ME N TS : Description V L H A October 8, 2019 Meeting Results November 5, 2019 - Page 107 of 122 Vail Local Housing Authority Meeting Results October 8, 2019 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order A quorum being present Lindstrom called the meeting to order at 3:03 PM. Morales, McDougall and Lindstrom are present along with staff Ruther and Campbell. Meza arrived at 3:30PM. 2. Citizen Participation 2.1. Citizen Participation No public present. 3. Approval of Minutes 3.1. VLHA September 24, 2019 Meeting Results MOTION: McDougall SECOND: Morales VOTE: 3-0 APPROVED 4. Main Agenda 4.1. Resolution No. 25, Series of 2019, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Phase III Subdivision: Vail Heights Condo Unit: 5, Eagle County, Colorado with a Physical Address of 2059 Chamonix Lane Unit 5, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator MOTION: McDougall SECOND: Morales VOTE: 3-0 APPROVED 4.2. Possible Incentives for Long Term Rental in the Town of Vail Presenter: George Ruther, Housing Director Ruther asked to table to the October 22nd meeting. November 5, 2019 - Page 108 of 122 Ruther suggested prior to next meeting the Board take time to look up Whistler BC Home Run Program. Some of the issues addressed are what the Council members may be eluding. Morales noted Avon adopted the Primary Residence Exemption. The exemption allows the first $160K of the purchase price exempted from the 2% transfer tax if property is used as buyer’s primary home and occupied wit hin thirty (30) days of transfer. Other criteria apply. Per Ruther Avon created community housing district, similar to Vail’s Housing District. Unlike the Town’s Housing District, however, Avon’s Community Housing District grants certain fees waivers and exemptions for deed-restricted homes within the District as an incentive to development. Morales motioned to table 4.2 until the October 22, 2019 meeting. MOTION: Morales SECOND: McDougall VOTE: 3-0 APPROVED 4.3. Annual Deed Restriction Compliance Verification Policy Recommendation Presenter: George Ruther, Housing Director Ruther reviewed a draft memorandum recommending annual deed restriction compliance policies. The Housing department is seeking feedback from the VLHA followed by a recommendation to the Vail Town Council. As the number of restrictions grow the number in non-compliance will likely grow as well as a percentage. There may be a need to have different policies in place which improve and enhance the processes. The Town needs a more efficient process to ensure compliance. February 1st annually is the compliance deadline. How does the Town get more owners in compliance with the February deadline? Once the Town gets the information are people in compliance? It would be beneficial to clarify what the policies are. The Board questioned the existing processes, documentation required to be in compliance and why owners are late. Campbell and Ruther provided existing process steps and gave some examples of why people miss deadlines which vary from they lost the form, they were out of town, and other reasons. Ruther noted it appeared it doesn’t seem important to those owners, thus the failure to adhere to the deadline. Ruther stated the goal is to cleanup, streamline process and create efficiency. If the Town doesn’t have policies the Town’s housing programs and initiatives may l lose credibility in the eyes of the public. The Board agreed to obtain 100% compliance annually. Review options to fine homeowners based on non-compliance, didn’t submit affidavit or incomplete verification information. The VLAH sees Town violations are two fold: 1) first violation, submit on time and 2) second violation, not meeting terms of restriction. November 5, 2019 - Page 109 of 122 McDougall: Is it possible to modify Chamonix Housing Guidelines to eliminate some of the required annual compliance information? Who completes the affidavit if the home is rented? Campbell believes Council should be able to modify the housing guidelines. Owners are responsible for filling out the affidavits with tenant information. Ruther noted the Housing department will identify what the Town needs to verify compliance. What does the Town require to verify compliance and is the Town getting what is required? McDougall and Morales believe there are two ways to motivate owners: money and public shame. Publish list of delinquent EHU owners. If an owner is non-compliant does it represent default on their deed of trust? Can there be a fine applied when non- compliant? Ruther reviewed the draft policy opportunities listed in the memo. McDougall thought to expand affidavit to include if self-employed, business name, Town of Vail business license number. Identify what is needed to verify compliance. What is required and does it satisfy the restriction requirement? Additional opportunities the Board identified: • Online availability of the compliance documents • Ruther to add difference between compliance and enforcement • Liens • Fines • Notifying lenders Housing will bring an update to VLHA at a future meeting. Staff will begin with policy and later discuss actions. A policy discussion is set with the Vail Town Council for November 5th. 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members Lindstrom reminded members of the Booth Heights appeal at council evening meeting October 15th. Housing Now conference Wednesday – Friday in Keystone. 6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: four (4) submitted Vail InDEED applications and program details. November 5, 2019 - Page 110 of 122 Presenter: Lynne Campbell, Housing Coordinator McDougall made a motioned to enter executive session. MOTION: McDougall SECOND: Meza VOTE: 4-0 APPROVED McDougall made a motioned to exit executive and reenter the regular meeting. MOTION: McDougall SECOND: Morales VOTE: 4-0 APPROVED 7. Any Action as a Result of Executive Session McDougall moved for staff to move forward with the 4 reviewed Vail InDEED applications. MOTION: McDougall SECOND: Morales VOTE: 4-0 APPROVED Morales: Wondered about the Middle Creek Village lease if it is coming up for renewal. Ruther will look into it. 8. Adjournment 8.1. Adjournment 5:00 PM (estimated) MOTION: Meza SECOND: McDougall VOTE: 4-0 APPROVED 9. Future Agenda Items 9.1. • EHU Capital Improvements, Labor Cost • Housing Data • Housing Sites Discussion • Civic Area Plan • Land Banking (sale of GRFA) • Public Health Housing Incentive, Eagle County Health 10. Next Meeting Date 10.1. Next Meeting Date October 22, 2019 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department November 5, 2019 - Page 111 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : O ctober R evenue Updates AT TAC H ME N TS : Description October Revenue Updates November 5, 2019 - Page 112 of 122 1 TOWN OF VAIL REVENUE UPDATE November 5, 2019 Sales Tax Upon receipt of all sales tax returns, September collections are estimated to be $1,601,801 up 4.0% from last year and up 9.5% compared to budget. Year to date collections of $22,543,467 are up 5.1% from prior year and up 6.5% from budget. Inflation as measured by the consumer price index was up 1.7% for September. The annual budget totals $27.1 million. Real Estate Transfer Tax (RETT) RETT collections through October 29 total $5,315,603 down 11.5% from this time last year. 2018 was a record year, with annual collections totaling $7.6M, up 21% from 2017. The annual 2019 RETT budget totals $6,300,000. Construction Use Tax Use Tax collections through October 29 total $2,361,508 compared to $3,565,275 from this time last year. The large difference from prior year is due to use tax collections from Vail Health remodel. The annual budget totals $2,220,000. Summary Across all funds, year-to-date total revenue of $55.7 million is up 3.6% from amended budget and down 2.5% from prior year. The year over year decrease is related to use and real estate transfer tax collections. November 5, 2019 - Page 113 of 122 MEMORANDUM November 5, 2019 To: Vail Town Council Kathleen Halloran From: Alex Jakubiec Re: September 2019 Sales Tax Vail will collect an estimated $33,200 in additional September sales tax to bring collections up to $1,601,801. September will be up 4.0% or $61,311 from September 2018 and up 9.5% or $139,481 from budget. Year to date will be up 5.1% or $1,099,421 from 2018 and up 6.5% or $1,380,447 from budget. November 5, 2019 - Page 114 of 122 2019 2019 YTD Budget % change % change 2014 20152016 2017 2018 Budget Collections Variance from 2018 from BudgetJanuary 3,483,245$ 3,696,798$ 3,738,824$ 3,725,212$ 3,597,610$ 3,858,900$ 4,075,961$ 217,061$ 13.30% 5.62%February 3,477,419 3,593,947 3,746,055 3,692,592 3,818,356 3,872,440 4,131,167 258,727 8.19% 6.68%March 3,788,185 4,053,961 4,225,921 3,642,407 4,167,880 4,197,400 4,232,121 34,721 1.54% 0.83%April 1,280,641 1,370,929 1,089,749 1,386,780 1,233,474 1,313,380 1,443,075 129,695 16.99% 9.87%May 607,729 584,454 654,462 659,475 830,193 717,620 762,048 44,428 -8.21% 6.19%June 1,153,247 1,242,400 1,318,092 1,389,982 1,648,443 1,462,320 1,593,000 130,680 -3.36% 8.94%July 1,829,102 1,937,989 2,053,773 2,215,649 2,412,425 2,274,720 2,467,954 193,234 2.30% 8.49%August 1,674,813 1,702,579 1,849,815 1,863,949 2,195,175 2,003,920 2,236,340 232,420 1.88% 11.60%September 1,054,015 1,240,277 1,349,929 1,385,462 1,540,490 1,462,320 1,601,801 139,481 3.98% 9.54%YTD Total18,348,396$ 19,423,334$ 20,026,620$ 19,961,508$ 21,444,046$ 21,163,020$ 22,543,467$ 1,380,447$ 5.13% 6.52%October 752,295 835,649 906,385 936,954 1,106,596 947,800 - - - - November 962,344 997,100 989,320 997,716 1,264,600 1,042,580 - - - - December 3,818,096 3,885,849 3,840,919 3,695,305 4,070,870 3,926,600 - - - - Total23,881,131$ 25,141,932$ 25,763,244$ 25,591,483$ 27,886,112$ 27,080,000$ Actual CollectionsTOWN OF VAILSALES TAX2019 Budget Comparison $900,000 $1,000,000 $1,100,000 $1,200,000 $1,300,000 $1,400,000 $1,500,000 $1,600,000 $1,700,0002014 2015 2016 2017 2018 2019September Sales Tax Collections by YearNovember 5, 2019 - Page 115 of 122 Vail Business Review August 2019 November 5, 2019 The Vail Business Review breaks down the four percent sales tax collected for the month of August 2019. Overall August sales tax increased 1.8% with retail increasing 6.0%, lodging increased 5.1%, food and beverage decreased 3.7%, and utilities/other decreased by 10.2%. Excluding the out of town category; sales tax for the month of August was up 1.0%. Town of Vail sales tax filing, the Vail Business Review and sales tax worksheets are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments, please feel free to call me at (970) 479-2125 or Kathleen Halloran at (970) 479-2116. Sincerely, Alex Jakubiec Sales Tax Administrator November 5, 2019 - Page 116 of 122 TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW AugustAugustAugustAugust Sales Tax Newsletter August 2019 Sales TaxAugust 2019 Sales TaxAugust 2019 Sales TaxAugust 2019 Sales Tax AugustAugustAugust 2018 2019 % Collections Collections Change VAIL VILLAGE Retail 315,688 318,301 0.83 % Lodging 333,651 315,168 -5.54 % F & B 446,589 422,625 -5.37 % Other 12,832 10,281 -19.88 % Total 1,108,760 1,066,375 -3.82 % LIONSHEAD Retail 76,135 83,987 10.31 % Lodging 185,194 234,891 26.83 % F & B 130,897 95,432 -27.09 % Other 6,253 652 -89.57 % Total 398,479 414,961 4.14 % CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 172,235 177,440 3.02 % Lodging 109,566 110,433 0.79 % F & B 84,377 118,801 40.80 % Other 7,950 11,382 43.18 % Total 374,127 418,055 11.74 % OUT OF TOWN Retail 192,894 222,886 15.55 % Lodging 2,862 3,041 6.25 % F & B 1,194 1,631 36.55 % Utilities & Other 119,582 109,390 -8.52 % Total 316,532 336,948 6.45 % 10/28/2019 12:27:31 PM Page 1 of 2 November 5, 2019 - Page 117 of 122 TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW AugustAugustAugustAugust Sales Tax Newsletter August 2019 Sales TaxAugust 2019 Sales TaxAugust 2019 Sales TaxAugust 2019 Sales Tax TOTALTOTALTOTALTOTAL AugustAugustAugust 2018 2019 % Collections Collections Change Retail 756,952 802,613 6.03 % Lodging And Property Mgmt 631,274 663,533 5.11 % Food and Beverage 663,057 638,488 -3.71 % Other 146,616 131,706 -10.17 % Total 2,197,899 2,236,340 1.75 % RETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARY AugustAugustAugust 2018 2019 % Collections Collections Change RETAIL-FOOD 149,799 160,653 7.25 % RETAIL-LIQUOR 47,535 47,662 0.27 % RETAIL-APPAREL 157,190 156,887 -0.19 % RETAIL-SPORT 114,977 120,544 4.84 % RETAIL-JEWELRY 28,550 34,068 19.33 % RETAIL-GIFT 5,686 6,294 10.71 % RETAIL-GALLERY 4,872 6,492 33.26 % RETAIL-OTHER 248,254 267,514 7.76 % RETAIL-HOME OCCUPATION 90 2,500 2,670.45 % Total 756,952 802,613 6.03 % 10/28/2019 12:27:31 PM Page 2 of 2 November 5, 2019 - Page 118 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : S tatus of Homestake at Vail R esale AT TAC H ME N TS : Description Status of Homestake at Vail R esale November 5, 2019 - Page 119 of 122 MEMORANDUM To: Vail Town Council From: George Ruther, Housing Director Susie Hervert, General Services Administrator Date: November 5, 2019 Re: Status of Homestake at Vail Resale – Information Only I. Purpose The purpose of this memorandum is to provide an update on the status of the Homestake at Vail remodel and resale process. This memorandum is for information only and no action is requested of the Vail Town Council at this time. This agenda item helps achieve the Vail Town Council’s goals and priorities as outlined in the Vail Town Council Action Plan 2018-2020. II. Background The Town of Vail acquired Unit B212 at the Homestake at Vail Condominiums on Vail View Drive in Vail in June of this year through a residential real estate purchase. The expressed purpose of the purchase was to acquire the home, complete a minor update, repair and remodel project, record a deed restriction on the property, and sell the home to a Town of Vail employee interested in home ownership at a discounted price. Over the summer months the town staff had prepared a scope of work and sought competitive bids from licensed and qualified local contractors to complete the repair and remodel work. The scope of work includes the replacement of windows, the removal of a non-compliant wood burning fireplace and chimney, updating of kitchen appliances and cabinetry, the partial removal of asbestos and the replacement of old flooring. The original total project cost was estimated at approximately $60-$65 per square foot, or approximately $35,000. Given the timing of the work, shortage of available qualified labor, and extent of asbestos remediation, the lowest estimated cost of the project was nearly double the original estimate at $65,000. III. Next Steps The Homestake at Vail project has been placed on hold until the spring of 2020. In the interim, the home has been leased to a Town of Vail employee for the 2019/2020 winter season to help address the Town’s employee housing needs. The home is being leased at comparable Town of Vail lease rates. By doing so, the Town is no longer obligated to master lease an additional home elsewhere within the town to lessen its internal housing needs. The Homestake at Vail project will be re-bid during the winter months. Historically, more competitive construction pricing can be found during the winter months as local contractors compete for upcoming spring/summer work. The intended schedule for work anticipates a mid to late April 2020 start date with completion in time for the summer selling season. The resale process is to be completed in early summer 2020, at which time the net proceeds from the sale will be returned to the Town’s Housing Fund for reallocation to help fund the Town’s housing challenges. November 5, 2019 - Page 120 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : E xecutive S ession, pursuant to: 1) C .R .S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, regarding: potential housing sites, pending litigation, and C hamonix E HU compliance P RE S E NT E R(S ): Matt Mire, Town A ttorney November 5, 2019 - Page 121 of 122 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Recess 5:30 pm estimate November 5, 2019 - Page 122 of 122