Loading...
HomeMy WebLinkAbout2019-11-19 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E T IN G Agenda Town Council Chambers 1:00 P M, November 19, 2019 Notes: Times of items are approximate, subject to change, and c annot be relied upon to determine what time Council will consider an item. Public c omment on any agenda item may be solicited by the Town Council. 1.S wear in New Council Members 1.1.Swear in New Council Members 5 min. Presenter(s): Tammy Nagel, Town Clerk 2.Appoint Mayor and Mayor P ro Tem 2.1.Appoint Mayor and May or P ro Tem 5 min. Action Requested of Counc il: Per Vail Town Charter S ec tion 3.3-3.4, the members will select the Mayor and Mayor Pro Tem by motion, as follows "I move _________ be elected as May or of the Town of Vail for a two y ear term whic h ends at the organizational meeting held after the regular munic ipal elec tion in November 2021." The motion will require a second and a vote of all members of the council. Bac kground: This vote may be taken by using ballots but would require a motion and approval by the council to use this selection process. Selection of the May or Pro Tem requires the same formal action by motion and approval of c ouncil. 3.S ite Visits 3.1.Ribbon C utting Celebration for the completion of the Solar Vail Project (Van will depart at 1:15 p.m.) 75 min. Bac kground: Celebration of completion of the Sonnenalp Properties owned Solar Vail, a 65 unit apartment project that will offer 25 percent of the units as deed restricted for local employ ees. The loc ation is 501 N. Frontage Rd. W ., Vail, C O 4.P resentation / Discussion 4.1.Preview Proposal for new C ounty -W ide Animal Control Regulations 15 min. Presenter(s): Craig Bettis, P olice C ommander, Vail Police D epartment and Nathan Lehnert, Eagle C ounty Field Services Manager Action Requested of Counc il: I nformational presentation; c ounc il input requested. Bac kground: I n the near future Eagle C ounty Animal S ervices is asking that the Town of Vail consider the adoption of a new county wide animal code that is being recommended for all Eagle County, including the towns of Eagle, Avon, Gypsum and Vail . The goal being to standardize the November 19, 2019 - Page 1 of 56 language in the code throughout the c ounty for residents and our guests. I n addition would solidify a fine based system. This will be asked to be done in Marc h, or April through a resolution and result in the removal of the current code in place. 4.2.Loading and Delivery P rogram Update 20 min. Presenter(s): Ryan Kenney,Operations C ommander, Vail P olice Departmnent Action Requested of Counc il: I nformational update; counc il input requested. Bac kground: Town Council direc ted the polic e department to review the current load and delivery regulations and determine if improvements needed to be made. After reviewing the current regulations and meeting with stake holders, it was obvious improvements to the current system are needed. One of the reocc urring suggestions was moving all the Vail Village deliveries into loading docks and utilizing a delivery servic e to complete the delivery from the loading dock to the business. Staff Rec ommendation: S taff rec ommends that additional research is needed to determine the feasibility of a delivery service. 4.3.W est Vail Master Plan Disc ussion 30 min. Presenter(s): Matt Gennett, Community Development Director Action Requested of Counc il: Staff asks Counc il to review the presentation and provide requested direction Bac kground: The Vail Town Council Action Plan 2018-20 identifies the creation and adoption of the W est Vail Master Plan as a Town Council priority in the c ommunity element. The first step in this master plan process is to define the geographic boundaries of the study area, the sc ope of topics to be addressed, and the goals of the master plan. D uring a two-year period between 2004-06, the Town undertook a master planning project for a subarea in W est Vail that inc luded only the properties zoned Commerc ial Core I I I (C C3) in its defined study area, and this effort did not result in an adopted plan. 5.D R B / PEC Update (5 min.) 5.1.D RB / P E C Update 5 min. Presenter(s): J onathan S penc e, Senior Planner 6.Information U pdate (5 min.) 6.1.AI PP Minutes for October 7, 2019 6.2.3rd Quarter I nvestment Report 6.3.VLHA Oc tober 22, 2019 Meeting Results 7.Matters from Mayor, Council and Committee Reports (10 min.) 7.1.Council C ommittee Appointments 10 min. Action Requested of Counc il: Preview current appointments for future disc ussion on Dec. 3 at whic h time appointments of council members will be finalized for 2019-2021 c yc le. November 19, 2019 - Page 2 of 56 7.2.Determine interest in code amendments addressing Licensing and Age Requirements for purchase of tobac co, etc . 10 min. Presenter(s): Matt Mire, Town Attorney and Kathleen Halloran, Finance Director 8.E xecutive Session 8.1.Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)(e) - to rec eive legal advic e on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, regarding: certain potential housing opportunities and pending litigation, C ase Number: 2019C V30255, Essin, et al. v Town of Vail and Triumph D evelopment, LLC 60 min. Presenter(s): Matt Mire, Town Attorney 9.Recess 9.1.Rec ess at 5:15 p.m. (est.) Meeting agendas and materials c an be ac cessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Ac cess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Ac cess Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. November 19, 2019 - Page 3 of 56 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : S wear in New C ouncil Members P RE S E NT E R(S ): Tammy Nagel, Town C lerk November 19, 2019 - Page 4 of 56 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Appoint Mayor and Mayor P ro Tem AC T IO N RE Q UE S T E D O F C O UNC IL : P er Vail Town Charter S ection 3.3-3.4, the members will select the Mayor and Mayor P ro Tem by motion, as follows "I move _________ be elected as Mayor of the Town of Vail f or a two year term which ends at the organizational meeting held after the regular municipal election in November 2021." T he motion will require a second and a vote of all members of the council. B AC K G RO UND: T his vote may be taken by using ballots but would require a motion and approval by the council to use this selection process. Selection of the Mayor Pro Tem requires the same f ormal action by motion and approval of council. November 19, 2019 - Page 5 of 56 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Ribbon C utting Celebration f or the completion of the S olar Vail P roject (Van will depart at 1:15 p.m.) B AC K G RO UND: C elebration of completion of the S onnenalp P roperties owned S olar Vail, a 65 unit apartment project that will offer 25 percent of the units as deed restricted f or local employees. T he location is 501 N. F rontage R d. W., Vail, C O November 19, 2019 - Page 6 of 56 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : P review Proposal for new C ounty-W ide Animal C ontrol Regulations P RE S E NT E R(S ): C raig B ettis, Police C ommander, Vail Police D epartment and Nathan L ehnert, E agle County F ield Services Manager AC T IO N RE Q UE S T E D O F C O UNC IL : I nf ormational presentation; council input requested. B AC K G RO UND: I n the near f uture E agle C ounty Animal S ervices is asking that the Town of Vail consider the adoption of a new county wide animal code that is being recommended for all E agle County, including the towns of E agle, Avon, Gypsum and Vail . T he goal being to standardize the language in the code throughout the county for residents and our guests. I n addition would solidif y a fine based system. T his will be asked to be done in March, or April through a resolution and result in the removal of the current code in place. AT TAC H ME N TS : Description Memo November 19, 2019 - Page 7 of 56 TO: Town Council Town Manager FROM: Commander Craig Bettis Field Services Manager Nathan Lehnert DATE: November 13, 2019 SUBJECT: TOV Discussion for a new Animal Control Code This is a quick overview to provide Vail Town Council and the Mayor’s Office the Eagle County Animal Service resolution for a future adoption of a new county wide animal control code. The following fifteen-minute presentation by Field Services Manager, Nathan Lehnert will provide a high-level overview of the new resolution, the benefits of standardizing all ordinances and language to one code and adopting one fine based system. By using technology and mapping software to aid in providing our residents and guests clear and concise regulations that are consistent throughout the county. To name a few, subjects such as leash laws, voice control and emotional support service animals will be covered. In addition, Lehnert will address his recent efforts and support he has received from other communities and towns throughout the county thus far. Lehnert has been working with Attorney’s offices, Town Manager’s and Mayor’s to welcome concerns and suggestions before moving to adopt the code in April 2020 throughout the county. It is Eagle County Animal Services hope that they can get similar feedback, concerns and direction from Vail Town Council and the Mayor and return to Council in March with a code they can support. November 19, 2019 - Page 8 of 56 WHY SIMPLIFICATION SAFETY COMPLIANCE WHAT REWRITE OF THE RESOLUTION ADOPTION BY THE TOWN OF AVON STEPS TAKEN SUPPORT FROM BoCC ANNOUNCED TO MAYORS / MANAGERS MET WITH TOWN STAFF WORKING WITH ATTORNEYS OFFICE ANNOUNCE TO THE TOWN COUNCIL DETAILS LEASH LAW / DEMONSTRABLE CONTROL ANIMAL CONTROL MAP ATTACK COMMON AREA EMOTIONAL SUPPORT / SERVICE ANIM. FERAL CATS HABITUAL OFFENDER PRIVATE PROP. ANIMALS IN VEHICLES UNWANTED CONTACT DEFECATION W/O REMOVAL INTERFERENCE REMOVAL OF IMPOUNDMENT SECTIONM MUZZLE FOR Pot. Dang. ANIMALS TEMPORARY DESIGNATION OF P.D. REQUEST SUPPORT MOVING FORWARD ADOPTION BY APRIL 1, 2020 QUESTIONS or CONCERNS? November 19, 2019 - Page 9 of 56 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : L oading and Delivery P rogram Update P RE S E NT E R(S ): R yan K enney,Operations C ommander, Vail Police D epartmnent AC T IO N RE Q UE S T E D O F C O UNC IL : I nf ormational update; council input requested. B AC K G RO UND: Town C ouncil directed the police department to review the current load and delivery regulations and determine if improvements needed to be made. After reviewing the current regulations and meeting with stake holders, it was obvious improvements to the current system are needed. One of the reoccurring suggestions was moving all the Vail Village deliveries into loading docks and utilizing a delivery service to complete the delivery from the loading dock to the business. S TAF F RE C O M M E ND AT I O N: S taff recommends that additional research is needed to determine the f easibility of a delivery service. AT TAC H ME N TS : Description Loading and D elivery Memo November 19, 2019 - Page 10 of 56 To: Town Council Scott Robson, Town Manager From: Dwight Henninger, Chief of Police Ryan Kenney, Operations Commander Miguel Jauregui, CEO Date: November 7th, 2019 Subject: 2019 Loading and Delivery Update 1. Background The Town of Vail has been working for years to improve loading and delivery in Vail Village. There have been a number of changes throughout the years including an investment in excess of $17 million to build loading docks. In recent years, several small incremental changes have been made. These changes, for the most part, have addressed isolated issues but have fallen short of resolving the larger issues of noise, congested streets and a diminished guest experience. 2. Summary This summer, Council directed the police department to review current loading and delivery protocols. The purpose of the review was to determine if improvements could be made to the current load and delivery rules. The Town continues to receive complaints centered around loading and delivery. The majority of complaints are from Vail Village, and most of those complaints center around Gore Creek Drive and Bridge Street, particularly regarding noise and the guest experience. In contrast, Lionshead rarely generates any loading and delivery complaints. The system in place of all deliveries going to the Arrabelle loading dock has worked very well. Deliveries are made in a timely manner and the Lionshead pedestrian mall maintains an exceptional guest experience. In September, we met with the dockmasters of all five loading docks in Vail Village: Four Seasons, Sebastian, Solaris, One Willow Bridge and Mountain Plaza. The meetings were to determine the current utilization of the loading docks, capacity of the loading docks and any issues the dockmasters are having. All the dockmasters were aware of the current regulation allowing delivery companies to utilize the loading docks. They also unanimously reported that the loading docks are very underutilized. None of the loading November 19, 2019 - Page 11 of 56 Town of Vail Page 2 docks are near capacity and they have yet to come close to being at capacity. The only dockmaster to report an issue was One Willow Bridge. The dockmaster was concerned that increased traffic in the early mornings would disrupt hotel guests. In October, we scheduled three meetings with business owners, hotel management and delivery companies from Vail Village. The meetings were very productive. The current load and delivery rules were reviewed at each meeting. We also went over the locations and availability of loading docks in Vail Village. Representatives from several businesses and delivery companies that were not aware that all the loading docks were available to them. We discussed the impact of special events on loading and delivery. The business owners reported that they were not receiving enough advanced notice of special events; however, delivery companies felt that the police department Code Enforcement Officers (CEO) do a good job of letting them know about special events. The final section of each meeting was reserved for a discussion on the types of loading and delivery complaints we receive, and why it is important to continue to improve the loading and delivery rules. We asked everyone in attendance for ideas to improve the loading and delivery process. The resounding consensus was that we need to keep the Vail guest experience at the highest level. There was also agreement that we should not replace one problem for another, whatever solution we choose must be researched thoroughly before implementation to avoid unintended negative effects. The most popular idea we received was to devise some form of a delivery service from the loading docks to the businesses. This idea was presented in several variations and created several immediate questions as to feasibility. The other ideas we received were; allowing businesses to use golf carts/E-bikes, improving current infrastructure (more loading docks and possibly a rail system), a Town controlled delivery schedule, further restricting delivery times in the Village, requiring all deliveries to businesses located on Bridge Street and Gore Creek Drive to use the loading docks and a delivery app. The time we spent with the business owners, delivery companies and hotel managers was very educational. Hearing the challenges each of them face is an important part of finding a solution to the loading and delivery problem. The most significant thing we took away from the process is each of these business owners, hotel managers and delivery companies strive to make the Vail guest experience the best in the industry. They all understand that delivering the best experience is what will keep Vail the best ski town on the planet. With that common understanding and guiding principal, they all understand that improvements need to be made. 3. Staff Recommendation The business owners, hotel management and delivery services all had their own unique issues pertaining to loading and delivery. These group were able to form a consensus on several topics; there needs to be a significant change to loading and delivery in Vail Village. Small incremental changes will not correct the problem. The guest experience is of utmost importance. A positive guest experience is key for sustainability for Vail. Getting November 19, 2019 - Page 12 of 56 Town of Vail Page 3 most delivery vehicles off the Village streets and into the loading docks will improve the guest experience. Their agreement on these issues provides a pathway to a meaningful solution. Requiring all deliveries to Vail Village thru the loading docks would necessitate some form of a delivery service from the loading docks to the final destination. This delivery service will need to utilize options that are less intrusive and impactful, to the guest experience and to completing the delivery process. This less intrusive delivery system would certainly improve the guest experience in Vail Village while still allowing commerce to flow. 4. Timeline Researching this change could be completed by the end of the winter season. Research will require additional exploration and discussions with stake holders including: • What mode(s) of transportation could be utilized to complete deliveries from loading docks to businesses. • How much additional time would this delivery method require? • What, if any, types of deliveries would be exempt. • Who will manage this additional delivery service? • Who bears the responsibility for lost product? These questions along with several others need to be thoroughly researched before any significant changes can be made. If the research shows that a delivery service is a feasible option, additional meetings with stake holders could be completed by the end of May. Barring any major setbacks, a solution could be in place for the summer season. An alternative, immediate solution would be to require all Vail Village deliveries after 8:30 AM, to be in the loading docks. This could increase vehicle traffic during 4 AM and 8:30 AM. November 19, 2019 - Page 13 of 56 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : West Vail Master P lan Discussion P RE S E NT E R(S ): Matt Gennett, Community Development Director AC T IO N RE Q UE S T E D O F C O UNC IL : S taf f asks C ouncil to review the presentation and provide requested direction B AC K G RO UND: T he Vail Town Council A ction Plan 2018-20 identifies the creation and adoption of the West Vail Master P lan as a Town Council priority in the community element. T he f irst step in this master plan process is to def ine the geographic boundaries of the study area, the scope of topics to be addressed, and the goals of the master plan. D uring a two-year period between 2004-06, the Town undertook a master planning project for a subarea in West Vail that included only the properties zoned Commercial Core I I I (C C 3) in its def ined study area, and this effort did not result in an adopted plan. AT TAC H ME N TS : Description Staff Memor andum Presentation W V MP Zoning November 19, 2019 - Page 14 of 56 To: Vail Town Council From: Matt Gennett, Community Development Director Date: November 19, 2019 Subject: West Vail Master Plan – Background, Scope, and Goals I. INTRODUCTION The Vail Town Council Action Plan 2018-20 identifies the creation and adoption of the West Vail Master Plan as a Town Council priority in the community element. The first step in this master plan process is to define the geographic boundaries of the study area, the scope of topics to be addressed, and the goals of the master plan. The attached presentation includes background information on the most recent master planning efforts conducted by the Town for a portion of West Vail, a proposed study area for the new plan, and ideas for establishing master plan goals. II. BACKGROUND During a two-year period between 2004-06, the Town undertook a master planning project for a subarea in West Vail that included only the properties zoned Commercial Core III (CC3) in its defined study area, and this effort did not result in an adopted plan. The following problem statements, goals, and objectives were created in the process: Problem Statements: 1. A decline in sales tax revenues over the last four years demonstrates West Vail businesses are losing to down valley competition. 2. There is a lack of architectural and design character in West Vail today. 3. Current zoning and master plan land use designations are outdated. Goals: 1. Provide a desirable framework for the future redevelopment of properties in the West Vail planning area which respects the adjacent neighborhood. 2. Recapture lost revenues from new down-valley centers. 3. Establish a more competitive, sustainable community in West Vail while remaining Community Commercial-oriented. November 19, 2019 - Page 15 of 56 Town of Vail Page 2 The presentation will highlight some of the preliminary bulk and mass models created during the 2004-06 West Vail planning process to provide context for the larger discussion on what the new West Vail Master Plan might include. Much of what was contemplated in the earlier effort remains relevant today. ACTION REQUESTED BY COUNCIL Staff asks Council to review the presentation and provide requested direction. Attachment: Attachment A: Presentation November 19, 2019 - Page 16 of 56 Community Development Department West Vail Master Plan Background Project Scope and Study Area Goals November 19, 2019 - Page 17 of 56 Community Development Department 2004-2005 West Vail Plan Impetus: •Decreasing sales tax revenues 2001-2004 •Aesthetic improvements needed November 19, 2019 - Page 18 of 56 Community Development Department 2004-2005 West Vail Plan •Higher quality design aesthetic & architecture •Infill on surface lots •Building heights and views November 19, 2019 - Page 19 of 56 Community Development Department •North/south connections •Vehicular & pedestrian mobility •Public areas/greenspace •Parking on street & structured 2004-2005 West Vail Plan November 19, 2019 - Page 20 of 56 Community Development Department Determine Project Scope Establish Plan Goals RFP West Vail Master Plan November 19, 2019 - Page 21 of 56 Community Development Department West Vail Master Plan Ideas for Master Plan Goals: •To better inform zoning,development and land use issues in the West Vail study area •To provide incentives for redevelopment of pre-existing nonconforming properties •To provide opportunities for properties to get into conformance with zoning and land use designations •To foster economic development and create a more vibrant commercial area to meet expectations November 19, 2019 - Page 22 of 56 November 19, 2019 - Page 23 of 56 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : D R B / P E C Update P RE S E NT E R(S ): J onathan Spence, S enior P lanner AT TAC H ME N TS : Description November 6, 2019 D R B Meeting Results November 11, 2019 PEC Meeting Results November 19, 2019 - Page 24 of 56 D E S IG N R E V IE W B O AR D November 6, 2019, 3:00 P M Town C ouncil Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1.C all to Order 1.1.Attendance Present: Kit Austin, D oug Cahill, D avid Campbell, Peter Cope Absent: J ohn Rediker 2.Project Orientation 2.1.2:00 P M 3.Site Visits 3.1.5044 Main Gore Drive S outh - Sturm Residence 3.2.1337 Vail Valley Drive Unit 2 - Ozardam I nvestments L L C 3.3.600 Vail Valley Drive - P inos D el Norte 4.Main Agenda 4.1.D R B 19-0605 - Stur m R esidence Final review of a change to approved plans (landscaping) Address/Legal Desc ription: 5044 Main Gore Drive S outh/Lot 2, Vail Meadows Filing 1 Applicant: Leisa K. Sturm Revoc able Trust of 2004, represented by S RE Building Associates Planner: J onathan S penc e D avid Campbell moved to table to November 20, 2019. seconded the motion and it passed (4-0). Absent:(1)Rediker 4.2.D R B 19-0623 - Pinos D el Norte C onceptual review of an exterior alteration (facade/windows/railings) Address/Legal Desc ription: 600 Vail Valley Drive/Trac t B, Vail Village Filing 7 Applicant: Pinos Del Norte, represented by Shepherd Resourc es I nc . Planner: Erik Gates 4.3.Sign Program Discussion November 19, 2019 - Page 25 of 56 Planner: Erik Gates 5.Staff A pprovals 5.1.B 19-0363 - Boselli R esidence Final review of an exterior alteration (reroof) Address/Legal Desc ription: 4595 Bighorn Road Unit B -E /Lot 3-5, Bloc k 1, Bighorn Subdivision 3rd A ddition Applicant: Robert & E rin B oselli, represented by Mountain Roofing & Repair Planner: Chris Neubecker 5.2.B 19-0377 - Ivy Residence Final review of an exterior alteration (windows) Address/Legal Desc ription: 1984 Buffehr Creek Road/Lot 19, Buffehr Creek Resubdivision Applicant: Matt & J ane I vy Planner: J onathan S penc e 5.3.B 19-0384 - Steadman R esidence Final review of an exterior alteration (reroof) Address/Legal Desc ription: 1299 Spraddle Creek Road/Lot 11, Spraddle C reek Estates Applicant: Ric hard & Gay Steadman, represented by J J GG Roofing & Sheet Metal I nc. Planner: J onathan S penc e 5.4.B 19-0400 - H C Stone Residence Final review of an exterior alteration (reroof) Address/Legal Desc ription: 1241 W esthaven Circle/Lot 44, Glen Lyon Subdivision Applicant: H&C Stone Revocable Trust, represented by Horizon Roofing Planner: J onathan S penc e 5.5.B 19-0407 - Brennen Residence Final review of an exterior alteration (reroof) Address/Legal Desc ription: 1838 Sierra Trail/Lot 15, Vail Village W est Filing 1 Applicant: J ohn Brennen, represented by Z & Z Roofing L L C Planner: Greg Roy 5.6.B 19-0421 - Kaufman Residence Final review of an exterior alteration (reroof) Address/Legal Desc ription: 1498 Spring Hill Lane/Lot 16, B lock 3, Vail Valley Filing 1 Applicant: Andrew B . K aufman Revocable Trust & S pring Hill Lane L LC, represented by Horizon Roofing I nc. Planner: Andy Rogers 5.7.B 19-0443 - Chapman/H illard R esidences November 19, 2019 - Page 26 of 56 Final review of an exterior alteration (reroof) Address/Legal Desc ription: 1801 Sunburst Drive/Lot 2, Vail Valley Filing 3 Applicant: Lee S. Chapman Revocable Trust & Glenn Hillard, represented by Gregory K Mullenax I nc. Planner: Glen Morgan 5.8.B 19-0465 - Singh Residence Final review of an exterior alteration (reroof) Address/Legal Desc ription: 1229 Spraddle Creek Road/Lot 9, Spraddle C reek Estates Applicant: Rajendra & Neera Singh, represented by J J GG Roofing & Sheet Metal I nc. Planner: J onathan S penc e 5.9.B 19-0476 - Ferry/R uther ford R esidences Final review of an exterior alteration (reroof) Address/Legal Desc ription: 1001 Vail Valley Drive Unit A & 1007 Eagles Nest C ircle Unit B/Lot 1, Bloc k 6, Vail Village Filing 7 Applicant: Susan Repetti Rutherford Management Trust & K athleen V. Ferry Trust, represented by Sunlight Roofing Planner: J onathan S penc e 5.10.B 19-0486 - Keisch Residence Final review of an exterior alteration (windows/doors) Address/Legal Desc ription: 1864 Glac ier Court Unit A /Lot 26, Bloc k 2, Lion's Ridge Subdivision Filing 3 Applicant: Martin & Vicki K eisc h, represented by Renewal by Andersen Planner: J onathan S penc e 5.11.B 19-0491 - Tongwarin Residence Final review of an exterior alteration (reroof) Address/Legal Desc ription: 1428 Moraine Drive/Lot 14, Dauphinais-Moseley Subdivision Filing 1 Applicant: Manu & Vipapan Tongwarin, represented by Loff Roofing Servic es Planner: J onathan S penc e 5.12.B 19-0494 - Janet Family Trust Final review of an exterior alteration (reroof) Address/Legal Desc ription: 5165 Black Gore Drive/Lot 17, Bloc k 2, Gore C reek Subdivision Applicant: J anet Family Trust Under the J effrey P. Lane Declaration of Trust, represented by A G Roofing Company Planner: J onathan S penc e 5.13.D R B 19-0483 - Rubenstein Residence Final review of a tree removal Address/Legal Desc ription: 1463 Greenhill Court Unit A /Lot 8, Glen Lyon Subdivision November 19, 2019 - Page 27 of 56 Applicant: Gordon Rubenstein Planner: Erik Gates 5.14.D R B 19-0527 - Rangel/C lariond R esidence Final review of tree removal Address/Legal Desc ription: 1415 W esthaven Drive Unit B / Lot 52, Glen Lyon Subdivision Applicant: Francisco Rangel & Maria Clariond, represented by Ceres Landcare Planner: J onathan S penc e 5.15.D R B 19-0532 - 2516 Ar osa D rive Final review of an exterior alteration (siding) Address/Legal Desc ription: 2516 Arosa Drive/Lot 10, Bloc k C , Vail D as Sc hone Filing 1 Applicant: 2516 Arosa D rive Planner: Erik Gates 5.16.D R B 19-0544 - Lululemon Athletica Final review of a sign Address/Legal Desc ription: 160 Gore Creek Drive Unit 136/Lot 1, Lodge Subdivision Applicant: Lululemon A thletic a Planner: J onathan S penc e 5.17.D R B 19-0546 - Highline Hotel Final review of a sign (business identific ation) Address/Legal Desc ription: 2211 North Frontage Road W est/Lot 1, Vail Das Sc hone Filing 3 Applicant: Highline Hotel, represented by Triumph D evelopment W est LLC Planner: Chris Neubecker 5.18.D R B 19-0547 - Highline Hotel Final review of a sign (monument) Address/Legal Desc ription: 2211 North Frontage Road W est/Lot 1, Vail Das Sc hone Filing 3 Applicant: Highline Hotel, represented by Triumph D evelopment W est LLC Planner: Chris Neubecker 5.19.D R B 19-0560 - Freeman R esidence Final review of exterior alteration (sliding glass door) Address/Legal Desc ription: 4516 Meadow Drive Unit 804 / Timber Falls C ondominiums Applicant: W ayne Freeman, represented by Chris Hartman Planner: J onathan S penc e 5.20.D R B 19-0565 - Lapin Trust R esidence Final review of tree removal November 19, 2019 - Page 28 of 56 Address/Legal Desc ription: 212 W est Meadow Drive / Lot 6, Vail Village Filing 2 Applicant: Mervyn Lapin Revocable Trust, represented by Vail Valley Tree Servic e Planner: Erik Gates 5.21.D R B 19-0566 - Pinos D el Norte Final review of change to approved plans. Address/Legal Desc ription: 600 Vail Valley Drive / Trac t B, Vail Village Filing 7 Applicant: Pinos Del Norte, represented by Shepherd Resourc es I nc . A I A Planner: Erik Gates 5.22.D R B 19-0568 - Anschutz Residence Final review of exterior alteration (windows) Address/Legal Desc ription: 416 Forest Road, Side A / Lot 3, Block 1, Vail Village Filing 3 Applicant: Elizabeth Anschutz, represented by K H W ebb A rchitec ts Planner: Chris Neubecker 5.23.D R B 19-0570 - Venerable Residence Final review of a change to approved plans (landscape/stairs/windows) Address/Legal Desc ription: 175 Forest Road/Lot 26, B lock 7, Vail Village Filing 1 Applicant: Edward & A my Venerable, represented by K H W ebb Architec ts Planner: J onathan S penc e 5.24.D R B 19-0571 - Julie C . E srey Trust Final review of tree removal. Address/Legal Desc ription: 1314 Spraddle Creek Road / Lot 15, Spraddle C reek Estates Applicant: J ulie C. Esrey Trust, represented by Old Growth Tree C ompany Planner: Erik Gates 5.25.D R B 19-0572 - Grand Hyatt Vail Final review of an exterior alteration (hot tub) Address/Legal Desc ription: 1300 W esthaven Drive/C asc ade Village - Vail C asc ade Resort Applicant: Vail Hotel Partners L L C Laurus Corporation, represented by Maximum Comfort P ool & S pa Planner: Chris Neubecker 5.26.D R B 19-0573 - Paradise AD K LL C Final review of change to approved plans. Address/Legal Desc ription: 2537 Arosa Drive / Lot 6, B lock E, Vail D as Sc hone Filing 1 Applicant: Paradise A D K LLC, represented by Brett Reigel Planner: J onathan S penc e November 19, 2019 - Page 29 of 56 5.27.D R B 19-0576 - Jensen R esidence Final review of a tree removal Address/Legal Desc ription: 1718 Buffehr Creek Road/Lot 4, Lia Zneimer Subdivision Applicant: W illiam J ensen, represented by Ceres Landcare Planner: Greg Roy 5.28.D R B 19-0577 - Vail Commons C ondominiums Final review of an exterior alteration (reroof) Address/Legal Desc ription: 2084-2108 Zermatt Lane/Vail Commons Residential Condominiums Applicant: Vail Commons Condominiums, represented by J J GG Roofing & Sheet Metal I nc. Planner: J onathan S penc e 5.29.D R B 19-0585 - Christoffersen R esidence Final review of an exterior alteration (deck) Address/Legal Desc ription: 1390 Briar Patc h Lane Unit 3/Lot G2 & G6, Lion's Ridge Subdivision Filing 2 Applicant: Ralph E. C hristoffersen QP R Trust, represented by Nedbo C onstruc tion Planner: Greg Roy 5.30.D R B 19-0588 - Roellig Residence Final review of change to approved plans. Address/Legal Desc ription: 971 Spraddle Creek Road / Lot 8, Spraddle C reek Estates Applicant: Mark & Lisa Roellig, represented by Triumph C ustom Homes Planner: Chris Neubecker 5.31.D R B 19-0592 - Bridge Str eet B uilding Condominiums Final review of an exterior alteration (stairs) Address/Legal Desc ription: 288 Bridge Street/Lot C & D , B lock 5A, Vail Village Filing 1 Applicant: Bridge Street Building C ondominiums, represented by Pierc e Arc hitects Planner: Chris Neubecker 5.32.D R B 19-0598 - Galatyn Lodge Final review of an exterior alteration (storm drains) Address/Legal Desc ription: 365 Vail Valley Drive/Lot K, Bloc k 5A, Vail Village Filing 5 Applicant: Galatyn Lodge LLC, represented by Plumbing S ystems I nc . Planner: J onathan S penc e 5.33.D R B 19-0599 - Sixler C olorado LL C Final review of an exterior alteration (windows) Address/Legal Desc ription: 625 North Frontage Road W est Unit 34B/Lot 9, November 19, 2019 - Page 30 of 56 Bloc k 2, Vail Potato P atc h Filing 1 Applicant: Sixler Colorado LLC, represented by HMR Construction & Remodeling L L C Planner: J onathan S penc e 5.34.D R B 19-0600 - Herlihey R esidence Final review of a change to approved plans (hot tub pad) Address/Legal Desc ription: 5038 Ute Lane/Lot 30, Vail Meadows Filing 1 Applicant: Phillip & Maureen Herlihey Planner: J onathan S penc e 5.35.D R B 19-0601 - Rons Resort LL C Final review of an exterior alteration (windows) Address/Legal Desc ription: 665 North Frontage Road W est Unit 24D /Lot 9, Bloc k 2, Vail Potato P atc h Filing 1 Applicant: Rons Resort LLC, represented by HMR Construction Planner: J onathan S penc e 5.36.D R B 19-0602 - Helmering/Kress Residence Final review of an exterior alteration (stuc co) Address/Legal Desc ription: 4269 Nugget Lane / Lot 4, Bighorn Estates Townhouses Applicant: J ohn Helmering Planner: Greg Roy 5.37.D R B 19-0603 - Pine R idge Townhouses Final review of a tree removal Address/Legal Desc ription: 2195 Chamonix Lane/Lot 2, Vail Heights Filing 1 Applicant: Pine Ridge Townhouse Homeowners Association, represented by Old Growth Tree Servic e Planner: Greg Roy 5.38.D R B 19-0604 - Vail Mortgage Trust Final review of a tree removal Address/Legal Desc ription: 1191 Hornsilver Circle/Lot 3, B lock 2, Vail Valley Filing 1 Applicant: Vail Mortgage Trust, represented by Old Growth Tree Service Planner: Greg Roy 5.39.D R B 19-0606 - Vail P tar migan Residence Final review of change to approved plans Address/Legal Desc ription: 1067 Ptarmigan Road / Lot 3, Block 5, Vail Village Filing 7/Vail Village Filing 10 Applicant: Vail Ptarmigan L L C , represented by Sipes A rchitec ts Planner: Erik Gates 5.40.D R B 19-0607 - Tresem Investments L L C Final review of a change to approved plans (railing) November 19, 2019 - Page 31 of 56 Address/Legal Desc ription: 970 Fairway Court Unit B /Lot 5, Vail Village Filing 10 Applicant: Tresem I nvestments LLC Planner: J onathan S penc e 5.41.D R B 19-0609 - Gattopar do B ianco L L C Final review of a change to approved plans (entry/patio/mechanical enc losure) Address/Legal Desc ription: 100 East Meadow Drive Unit 15/Lot O, Block 5D, Vail Village Filing 1 Applicant: Gattopardo B ianco L L C , represented by S teven J ames Riden A I A Architec t Planner: J onathan S penc e 5.42.D R B 19-0611 - Dea Residence Final review of a tree removal Address/Legal Desc ription: 1330 Sandstone Drive Unit 6/lot G4, Lion's Ridge Subdivision Filing 2 Applicant: Peter Dea, represented by Old Growth Tree Servic e Planner: J onathan S penc e 5.43.D R B 19-0612 - Bisz antz R esidence Final review of a tree removal Address/Legal Desc ription: 670 Forest Road/Lot 7, Bloc k 1, Vail Village Filing 6 Applicant: Frances B iszantz, represented by Old Growth Tree Servic e 5.44.D R B 19-0613 - Kazar ian Residence Final review of an exterior alteration (reroof) Address/Legal Desc ription: 1655 Aspen Ridge Road Unit B /Lot 5, Block 4, Lion's Ridge Subdivision Filing 3 Applicant: Nancy Kazarian, represented by A G Roofing Company Planner: Erik Gates 5.45.D R B 19-0614 - Breakaway W est Final review of an exterior alteration (gutters/downspouts/heat tape) Address/Legal Desc ription: 963 Lions Ridge Loop/Lot B3, Block B, Lion's Ridge Subdivision Filing 1 Applicant: Breakaway W est Condo, represented by Nedbo Construction Planner: J onathan S penc e 5.46.D R B 19-0615 - Ritzke Residence Final review of an exterior alteration (vent) Address/Legal Desc ription: 4074 Bighorn Road Unit A/Lot 3, Bighorn Subdivision Applicant: Gregory & Gail Ritzke, represented by W estern Fireplac e Supply Planner: Chris Neubecker November 19, 2019 - Page 32 of 56 5.47.D R B 19-0616 - Homestake at Vail Final review of exterior alteration. Address/Legal Desc ription: 1136 Sandstone Drive / Lot A 6, Bloc k A, Homestake at Vail Applicant: Homestake at Vail, represented by Robert S haneen Planner: Erik Gates 5.48.D R B 19-0618 - Hormel R esidence Final review of a change to approved plans (front doors) Address/Legal Desc ription: 1527 Vail Valley Drive/Lot 10, B lock 3, Vail Valley Filing 1 Applicant: Geo. A. Hormel & C o. Hormel Foods Corp., represented by Nedbo Construction Planner: J onathan S penc e 5.49.D R B 19-0620 - P MR E -III L LC Final review of an exterior alteration (A C unit) Address/Legal Desc ription: 122 East Meadow Drive Unit 13/Trac t C , Block 5E, Vail Village Filing 1 Applicant: P MRE-I I I L L C , represented by E C E Design Build Planner: J onathan S penc e 5.50.D R B 19-0624 - Vail Health Final review of a sign Address/Legal Desc ription: 108 South Frontage Road W est/Lot 2, Vail Village Filing 2 Applicant: Vail Clinic I nc ., represented by Davis Partnership Planner: J onathan S penc e 5.51.D R B 19-0625 - Dolan Residence Final review of an exterior alteration (windows) Address/Legal Desc ription: 4470 Timber Falls Court Unit 1405/Timber Falls C ondominiums Applicant: Elizabeth Dolan, represented by L MS Construction Planner: Greg Roy 5.52.D R B 19-0627 - Meadow Vail Place Condo Final review of a change to approved plans (light fixtures) Address/Legal Desc ription: 44 W est Meadow Drive/Lot I , Vail Village Filing 2 Applicant: Meadow Vail Plac e Condo, represented by Larry Deckard Arc hitect The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail C ommunity D evelopment Department, 75 South Frontage Road. The public is invited to attend the projec t orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and c annot be relied upon to determine at what time the D esign Review Board will consider an item. Please c all 970-479-2138 for additional November 19, 2019 - Page 33 of 56 information. Sign language interpretation available upon request with 24-hour notification, dial 711. November 19, 2019 - Page 34 of 56 P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N November 11, 2019, 1:00 P M Town Council C hambers 75 S. F rontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Attendance Present: Brian Gillette, Rollie Kjesbo, Ludwig Kurz, J ohn-Ryan Lockman, Karen Perez, Brian Stockmar Absent: Pam Hopkins 2.Main Agenda 2.1.A request for the review of a variance from Section 14-6-7, Retaining W alls, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for a retaining wall in excess of three feet (3’) tall within the front setback for the creation of an A D A compliant path located at 3700 North Frontage Road East/Lot 1, East Vail Workforce Housing Subdivision, and setting forth details in regard thereto. (P E C19-0044) 15 min. Applicant:Triumph Development, represented by Michael O'Conner Planner:J onathan Spence 1. No proposed retaining wall shall exceed a height of six feet (6'). 2. Prior to construction within the Colorado Department of Transportation (C D OT) right of way, applicant shall obtain written approval from C D OT. A copy of such approval or permit shall be provided to the Town of Vail prior to related construction activities commencing. 3. Approval of this variance is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. Questions from Stockmar on the location of this path compared to C D OT property. Most of the path is on C D OT property. Stockmar quoted memo on the previous application that said that there would be no new paths in front of the property. Wanted it to be clear that it was stated that there was a change. Gillette clarified that this was a condition of the approval from the P E C that the bus stop be moved. Stockmar clarified that it was stated at that time of the memo. Ludwig – Clarified that this would not go over 6’. Spence confirmed. Open for public comment: Pam Stenmark – Proposed walkway with handrails and walk is a problem for the sheep. Maintenance is a problem for these long walkways. Can the Town or the developer look at the possibility of an elevator as an alternative? I s November 19, 2019 - Page 35 of 56 bringing heavy equipment to this site at the current time showing sensitivity to the wildlife? J onathan Stauffer – This area was supposed to be clear for the sheep and this is directly in conflict with that. Commissioner Comments: Kjesbo: Required by A D A. I ’m in support. Gillette: W hat is equipment for? MOC: For geotechnical testing. Stockmar: W ill this have compression or explosions? MOC: I t does utilize compression. Ludwig: it was a requirement of the P E C to have that bus stop there. A D A will require the walkway to be located there. Perez: Must meet A D A, so it should be located there. J ohn Ryan: Ok with this as it was a condition of approval. Stockmar: As I have previously voted against this, I think this has been brought here prematurely before C D OT approval. Ludwig Kurz moved to approved with conditions. Karen Perez seconded the motion and it passed (5-1). Ayes:(5)Gillette, Kjesbo, Kurz, Lockman, Perez Nays:(1)Stockmar Absent:(1)Hopkins 2.2.A request for the review of variances from Section 14-10-4-C, Architectural Projections, Decks, Balconies, Steps, Bay W indows, Etc., Vail Town Code, pursuant to Section 12-17, Variances, Vail Town Code, to allow a deck more than five feet (5’) above ground level to project more than five feet (5’) into the required front (south) and side (east) setback, located at 285 Forest Road/Lot 20, Block 7, Vail Village Filing 1, and setting forth details in regard thereto (P E C19-0045) 15 min. Applicant:Prima Partners LLC, represented by Shepherd Resources I nc. Planner:Greg Roy 1. Approval of this variance is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. 2. The applicant shall clearly demonstrate, via an I mprovement Location Certificate (I LC), to the Community Development Department prrior to requesting a final planning inspection that improvements have been constructed per plan. Planner Roy introduced the project and provided details on the proposed variance. Spoke to P W support and the safety considerations. Gillette inquired about neighbor input. November 19, 2019 - Page 36 of 56 Roy spoke to no comments received. Lockman asked about landscaping. Roy clarified about the potential loss of a tree and the D RB review. Gillette and Stockmar spoke to landscaping and the fire department role. Ben Marion-Applicant spoke to the tree in question. Lockman-Unique application. Supportive. Perez- Concur Kurz-Alleviates bottle neck. P W support. Supports Gillette-Concur Kjesbo-Concur Stocmar-Supports moving vehicles out of ROW Ludwig Kurz moved to approve with conditions. Brian Gillette seconded the motion and it passed (6-0). Absent:(1)Hopkins 2.3.A request for review of a variance from Section 14-6-7, Retaining Walls, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for a retaining wall in excess of six (6) feet tall at the Town of Vail Public Works facility located at 1289 Elkhorn Drive/Unplatted, and setting forth details in regard thereto. (P E C19-0041) The Applicant has requested that this item be tabled to the meeting of November 25, 2019. 5 min. Applicant:Town of Vail, represented by Victor Mark Donaldson Architects Planner:Erik Gates Brian Gillette moved to table to November 25, 2019. J ohn-Ryan Lockman seconded the motion and it (6-0). Absent:(1)Hopkins 2.4.A request for review of a Conditional Use Permit pursuant to Section 12- 9C-3, Conditional Uses, Vail Town Code, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for an amendment to the conditional use permit for the Town of Vail Public W orks facility located at 1289 Elkhorn Drive/Unplatted, and setting forth details in regard thereto. (P E C19-0039) The Applicant has requested that this item be tabled to the meeting of November 25, 2019. 2 min. Applicant:Town of Vail, represented by Victor Mark Donaldson Architects Planner:Erik Gates J ohn-Ryan Lockman moved to table to November 25, 2019. Brian Gillette seconded the motion and it passed (6-0). November 19, 2019 - Page 37 of 56 Absent:(1)Hopkins 3.Approval of Minutes 3.1.P E C Results October 28, 2019 Ludwig Kurz moved to approve. Brian Gillette seconded the motion and it passed (6-0). Absent:(1)Hopkins 4.Adjournment Ludwig Kurz moved to adjourn. Brian Gillette seconded the motion and it passed (6-0). Absent:(1)Hopkins The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department November 19, 2019 - Page 38 of 56 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : A I P P Minutes for October 7, 2019 AT TAC H ME N TS : Description AIP P O ctober 7, 2019 Meeting Minutes November 19, 2019 - Page 39 of 56 Public Notice - Art in Public Places Board Meeting Minutes Monday, October 7, 2019 - 8:30 a.m. Town Council Chambers AIPP Board members present: Susan Bristol, Patricia Donovan, Julie Hansen, Kathy Langenwalter, Kara Woods AIPP Board members absent: Margaret Rogers Others present: Molly Eppard, AIPP Coordinator 1. Roll call and approval of minutes from September 9th meeting. 2. Citizen input. 3. Winter programs Molly reviews ideas, concepts, design, and budget for this season’s Winterfest programs and events:  Lantern Workshops: Lantern painting workshop with Lauren/Alpine Arts Center on Friday 20th @ VRD 4:30 – 6:30 p.m. Lantern making workshop with Lauren/Alpine Arts Center on Sunday 22nd @ Library noon – 3:30 p.m. Last call is firmly set at 3pm. We are starting 30 minutes earlier than last year.  Lantern Walk: “Grown Men in Lederhosen” – live music at Slifer Square from 4:00 – 5:00 p.m. “Santa & Ralph” arrive to mingle with guests 4:30 – 5:00 p.m. Launch walk at 5:00 p.m. end at Winterfest at 5:15 pm Santa leaves at 5:30 p.m. The Board would like to incorporate music / sound during the actual walk.  Winterfest installation: After reviewing last meeting’s minutes, Molly discussed with Paul Wertin/Alpine Ice the concept of a celestial theme for the installation. He is agreeable with the concept and can incorporate a crescent moon among the stars. He wants to keep the fire in the center, so it feels like you are around a campfire looking up at the sky. Kara mentioned in the last meeting about tying in the ice theme with the lanterns and this concept will work very well together. Molly would like to collaborate with the new Mountain Art Collective to create a large puppet-like lantern to be impactful in the lantern procession. The Board is enthusiastic to collaborate with Townsend Bessent and the new Mountain Art Collective. The ice installation is scheduled to open on December 22. The W interfest donation for 2018 was rolled into the 2019 Winterfest budget. Molly has met with a light/technology company about incorporating light into an immersive installation experience. She is waiting for the budgets of the various elements. The Board reviews Paul’s proposal from the last meeting and they would rather not have the ice wall entrances. They prefer the multiple entrances due to the installation being in the round. They would also prefer to have it more organic versus geometric. Molly will go back to Paul with this feedback. The Board would like to keep the ice budget at $20,000. Molly is meeting with Doe Browning who donated $18,000 towards Winterfest in 2018 to discuss the vision for the 2019 programs. She will review our concepts of activating the entire promenade with light. The Board wants to look at the costs related to the light. Kathy prefers the free form installations versus the installations which are too constrained. She thinks the light will augment the ice and we should look towards that investment. The Board agrees AIPP should invest towards the lighting. This will be an experimental year, so we can see how we may be able to grow with the “electric forest” concept. We will also look at the possibility of activating the pedestrian bridge and stairs down to the promenade. The company would control the lighting from a dedicated wifi line remotely. Kathy comments that we should focus on the lighting and perhaps projecting on the snow versus the video mapping at this stage. The Board would like Molly to give Paul November 19, 2019 - Page 40 of 56 the feedback for the pillars to be more natural and free form versus formal. Kara comment the seating can certainly be more natural with the celestial theme and gathering around a fire. The Board would like to have funding to extend the lighting if possible to four weeks from December 22 through January 20. Molly comments that we can look at the budget when they come back with line items for the installation. Kara clarifies that when the lighting goes away, will we at least be able to have the lighting in the ice. Molly will confirm with the technology company. 4. Summer 2020 installation discussion  Molly sent information to the Board about many of the standout Colorado artists who participated in CRUSH Walls in RiNo for consideration with Vail’s programming. There is a fiber theme among several of the artists. There are also several potential locations within the parking structures to continue with the mural program. Molly asks for direction from the Board on maintaining the existing murals by Natalie Destefano in the VV structure and Randy Milhoan’s murals in LH. The question would be towards preserving the murals versus having new murals created. Julie thinks it is time for a new look. Susan asks if we can preserve a portion of the Milhoan murals. Kathy agrees. Kara remarks that the costs for maintenance could be applied towards new murals. Kathy would want to be thoughtful about where we paint. Molly comments that the “donut” VV structure locations were difficult to close-off for the painting according to facilities. Kara comments that we should look at expanding to other artists versus repeating the same artists. The Board asks Molly to look at potential locations for the summer installations. Kathy suggests locations that would be hard to physically reach to preserve the installations. Molly reminds the Board that these installations would be our temporary summer program and not expected to be a permanent installation.  The Board would like to stabilize the Patrick Dougherty Stickwork structure this winter to try to get another summer.  Molly shows the Board the social media 1 minute teaser for Kelsey Montague’s #whatliftsyou episode. https://drive.google.com/file/d/1n6O1r55-02VUozWPET22yrOcJ5417QPv/view?invite=CN7Lto0J&ts=5d71346b 5. Coordinator updates  Winter ads - The Board would like to advertise in both Vail Valley Magazine and ART  Art Map/Catalogue is being designed and produced. We had a photo shoot of the collection.  Economic Development/CSE asked if AIPP would consider activating November @ Thanksgiving in collaboration with “Revely Vail.” Molly told CSE that we would consider it for the future at the direction of the Board, but since an event producer has been procured for 2019 AIPP will wait until 2020 to consider the activation. Molly will explore possible destination driven large scale art installations. The Board asks what the week of Revely will look like as far as activation. Molly believes it will incorporate Karl Krueger’s snow bears, tree lights, cooking classes, gingerbread houses, a tree lighting, music. Molly suggests looking online as the events are solidified as we get closer. The Board likes the new Apres Vail bell daily activation at 3p.m. 6. Other matters from the Board. 7. Meeting adjourned. November 19, 2019 - Page 41 of 56 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : 3rd Quarter I nvestment Report AT TAC H ME N TS : Description 2019 3rd Quar ter Investment November 19, 2019 - Page 42 of 56 TOWN OF VAIL MEMORANDUM TO: Scott Robson Kathleen Halloran Council Members FROM: Carlie Smith DATE: 3rd Qrtr 2019 RE: Investment Report Enclosed is the investment report with balances as of Sept 30, 2019. The estimated average yield for the pooled cash fund is 1.8%. As of 06/30/2019, the Treasury yield curves for 3 months, 6 months, and 1 year are 1.88%, 1.83%, and 1.75% respectively. In this interest enviroment, the town has intentionally kept funds in shorter term holdings. Recent investments include additional CD's with interest rates of 3.1% and utilizing Colo Trust where rates have reached 2.3%, but are currently 2.02% due to the Fed's two reductions in this quarter The town's yield has been dragged down by older CD and agency investments, which begin maturing in the next two years. By the end of 2021, the town will have $18.3M in agency investments plus another $5.2M of CDs maturing. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. There were no changes to investment products or banking institutions. Please call me if you have any questions. Gov't Securities   27.5M , 26% CD's  15.9M ,  15% Colorado  Investment  Pool  49.7M ,  47% Cash  13.3M ,  12% 2019 3RD QTR INVESTMENT MIX $106.4M November 19, 2019 - Page 43 of 56 Town of Vail, Colorado Investment Report Summary of Accounts and Investments As of 09/30/2019 2019 Balances Percentage Cash of Total Commercial Banks $13,131,707 12.34% Money Market Funds $141,743 0.13% Total Cash $13,273,450 12.47% U.S. Government Securities Government Agency Seurities -Piper Jaffray $15,713,924 14.77% FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana $11,784,350 11.08% Total Government Securities $27,498,274 25.85% Certificates of Deposit $15,903,435 14.95% Colorado Investment Pools $49,712,378 46.73% Total Portfolio $106,387,536 100.0% Maturing Within 12 Months 70,876,723 66.62% Maturing Within 24 Months 18,480,593 17.37% Maturing After 24 Months 17,030,221 16.01% 106,387,536 100.0% November 19, 2019 - Page 44 of 56 Institution Average Balances Type of Accounts Return 09/30/19 "CASH" ACCOUNTS Commercial Bank Accounts: First Bank of Vail - Operating Accounts 1.200% $13,131,707 Alpine Bank $0 Money Market Accounts: Schwab Institutional Money Market Fund - Dana Investments Interest and Balance 1.660% $139,135 Vail Super Now Public Funds Account - Piper Jaffray Interest and Balance 2.010% $2,608 Total Money Market Funds $141,743 Total "Cash" Accounts $13,273,450 GOVERNMENT SECURITIES (see pg 5) Government Agency Seurities -Piper Jaffray 1.51% 15,713,924$ FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana 2.91% 11,784,350$ 27,498,274$ Total Government Securities 27,498,274$ 1st Bank, Vail Colorado (#5734) Matures September 14, 2022 1.510% 1,094,590 1st Bank, Vail Colorado (#1992) Matures Nov 23, 2020 0.700% 1,148,409 1st Bank, Vail Colorado (#3421) Matures Mar 17, 2021 0.700% 1,159,952 1st Bank, Vail Colorado (#4290) Matures Sept 29, 2021 0.700% 1,113,915 1st Bank, Vail Colorado (#4754) Matures Dec 28, 2021 0.700% 1,111,994 1st Bank, Vail Colorado (#5319) Matures May 21, 2020 0.300% 1,565,993 1st Bank, Vail Colorado (#9497) Matures Nov 19, 2019 0.900% 1,240,057 1st Bank, Vail Colorado (#9500) Matures Nov 18, 2019 0.900% 1,100,545 Piper Jaffray 254672RY6 Matures July 15, 2020 2.290% 147,575 Piper Jaffray 17312QL98 Matures May 23,2023 3.050% 104,791 Piper Jaffray 06740KLH8 Matures October 21, 2021 2.130% 130,918 Piper Jaffray 02587CFU9 Matures Aug 29, 2022 2.370% 208,559 Piper Jaffray 38148PUA3 Matures December 6, 2022 2.440% 255,245 Piper Jaffray 949763LRS Matures December 8, 2022 2.450% 254,900 Piper Jaffray 17312QQ36 Matures July 24, 2023 3.130% 158,028 Piper Jaffray 254673RVO Matures July 25, 2023 3.130% 105,355 Piper Jaffray 06426KAMO Matures July 31, 2023 3.040% 262,550 Piper Jaffray 29278TCG3 Matures July 31, 2023 3.040% 252,048 Piper Jaffray 58404DCM1 Matures July 31, 2023 3.080% 263,013 Alpine Bank- Solar Vail Matures August 29, 2020 0.000% 4,225,000 15,903,435 Total Certificates of Deposit 15,903,435$ LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest 2.020% $49,712,378 Total Local Government Investment Pools Accounts $49,712,378 Total All Accounts $106,387,536 Performance Summary As of 09/30/2019 November 19, 2019 - Page 45 of 56 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : V L HA October 22, 2019 Meeting Results AT TAC H ME N TS : Description V L H A October 22, 2019 Meeting Results November 19, 2019 - Page 46 of 56 Vail Local Housing Authority Meeting Results October 22, 2019 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order A quorum being present: Lindstrom, Meza, Morales, Wilkins, Lindstrom called the meeting to order at 3:03PM. Present from staff is Campbell and Ruther via phone. McDougall is absent. 2. Citizen Participation 2.1. Citizen Participation No one from the public is present. 3. Approval of Minutes 3.1. VLHA October 8, 2019 Meeting Results Morales made a motion to approve the meeting results as presented. MOTION: Morales SECOND: Lindstrom VOTE:2-0 Wilkins and Meza abstained 4. Main Agenda 4.1. Resolution No. 28, Series of 2019, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Vail Village Filing 13, Block 2, Lot 17, Unit 1, Eagle County, Colorado with a Physical Address of 2490 Bald Mountain Road, Unit 1, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator MOTION: Wilkins SECOND: Morales VOTE: 4-0 Approved 4.2. Resolution No. 29, Series of 2019, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Vail Village Filing 13, Block 2, Lot 17, Unit 2, Eagle County, Colorado with a Physical Address of 2490 Bald Mountain Road, Unit 2, Vail Colorado; and Setting Forth Details in Regard Thereto. November 19, 2019 - Page 47 of 56 Presenter: Lynne Campbell, Housing Coordinator MOTION: Wilkins SECOND: Meza VOTE: 4-0 Approved 4.3. Resolution No. 30, Series of 2019, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Grouse Glen at Vail Unit 1B, Eagle County, Colorado with a Physical Address of 1480 Buffehr Creek Road, Unit 1B, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator MOTION: Wilkins SECOND: Meza VOTE: 4-0 Approved 4.4. Vail Commons Condominiums Capital Improvements Revision Discussion Presenter: Vail Commons Homeowner Association Amanda Zinn, Vail Commons homeowner 2092 Zermatt Lane Unit D, is representing the homeowner association Board. The Board and owners are requesting a review of allowable capital improvements and special assessments. A recent re-roof assessment of $14,000 each owner has been assessed. The Board/owners are questioning if the roof assessment counts toward the 10% capital improvements each 10 years. Zinn requested the Town review what is included in the 10%. She expressed concerns about additional damage caused by the roof shouldn’t be included in the 10%. Roof f lood events have been caused by roof ice dams. Ruther asked for additional information regarding repair insurance recovery. Can Vail Commons get understanding how these repairs are or have been covered by insurance? What is the percentage of repair work that was covered by owner’s and HOA insurance company? Ruther asked Zinn if the owners are looking for reimbursement for replacements due to roof leaks/damage or just what was not covered by insurance. Wilkins said there maybe history at the Commons. The argument of including assessments in cost basis was because the homes are sold at below market price. He believes repairs needed due to building flaws or damage should be reviewed not to be included in capital improvements. He thinks board should consider a review of changes. Morales asked if an assessment required for a repair count as a capital improvement? Ruther noted the Housing department is requesting the Authority to make recommendation to Town Council for revision to capital improvement, what counts or doesn’t count. Staff was directed to discuss capital improvements with the Town attorney. Determine lines of responsibility and how assessments count toward allowable capital improvements. 4.5 Lindstrom added for discussion, Deed Restriction Compliance and Enforcement Policies – Recommendation November 19, 2019 - Page 48 of 56 The board reviewed a draft council memo regarding deed restriction compliance and policy discussion. This document includes the Authority’s and from director staff meeting recommendations. Desired outcomes are listed at the end of the memo. He clarified noncompliance submittal date or noncompliance due to nonsubmittal. He would like to take to council on November 5th. Per Ruther the Authority reviews memo and Council would direct staff modify and adopt the policy. Staff would come back regarding specific language and penalties to administer. Morales asked what happens to reoccurring noncompliance. Mire said this is perfect example of administrative civic penalty. Mire had some recommendations he would suggest, something like short-term regulations. Staff wants to know if the Authority believes in assessing civil penalties versus going back to court for reoccurring noncompliance. The Authority recommends staff take the compliance and policy discussion to Council on November 5, 2019. 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members The Board members provided take-aways from the Housing Now Conference. Input was positive and everyone agreed Vail InDEED has statewide traction. Community Land Trust session was informative. Study using 4 counties as examples, Eagle County was one. We could review that report data. Lindstrom believes this could be a tool to be used, based on shared appreciation. He believes Vail InDEED is much more streamline than the Community Land Trust model. The Town could keep in mind when building something multijurisdictional. Morales said guest speaker had a good point, are we here to house people or cars. Morales mentioned the county is reviewing mobile home parks. New state legislation recently passed. County has invited members of the state for a discussion on Friday, October 25, 2019 from 2-5PM at the County building. Meza and Morales will try to attend. Lindstrom asked them to summarize the meeting at the next VLHA meeting. 6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: four (4) submitted Vail InDEED applications and program details. Presenter: Lynne Campbell, Housing Coordinator Meza motioned to exit regular meeting to enter executive session November 19, 2019 - Page 49 of 56 MOTION: Wilkins SECOND: Wilkins VOTE: 4-0 Approved Meza departed meeting at 4:10PM. There is still a quorum, Lindstrom, Morales and Wilkins. Wilkins motioned to exit executive session and reenter the regular meeting. MOTION: Wilkins SECOND: Morales VOTE: 3-0 Approved 7. Any Action as a Result of Executive Session Wilkins made a motion for staff to move forward with the Vail InDEED applications as discussed in executive session. MOTION: Wilkins SECOND: Morales VOTE: 3-0 Approved 8. Adjournment 8.1. Adjournment 5:00 PM (estimated) MOTION: Wilkins SECOND: Morales VOTE: 3-0 Approved 9. Future Agenda Items 9.1. • EHU Capital Improvements, Labor Cost Housing Data • Housing Sites Discussion Civic Area Plan • Land Banking (sale of GRFA) • Public Health Housing Incentive, Eagle County Health Incentives for Long Term Rentals • Deed Restriction Annual Compliance and Enforcement Policy Recommendation 10. Next Meeting Date 10.1. Next Meeting Date November 12, 2019 10.2 November 26, 2019 Meeting is Cancelled Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department November 19, 2019 - Page 50 of 56 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Council C ommittee Appointments AC T IO N RE Q UE S T E D O F C O UNC IL : P review current appointments for future discussion on Dec. 3 at which time appointments of council members will be finalized f or 2019-2021 cycle. AT TAC H ME N TS : Description Council Committee Appointments November 19, 2019 - Page 51 of 56 2 3 4 5 6 7 8 9 10 11 12 13 14 Town of Vail Council Committee Appointments I Task Force Appointments and Representatives 2019 Council Member/s or Representative/s Committee I Task Force (2019 -2020) NWCCOG (Northwest Colorado Council of Governments) Scott Robson & Alternate Patty McKenny NWCCOG -Water Quality I Quantity Committee Kim Langmaid CAST (Colorado Association of Ski Towns) Town Manager & Mayor VRD (Vail Recreation District) I Council Subcommittee Greg Moffet Jen Mason Scott Robson Bravo! Vail Valley Music Festival NA Channel 5 Vail Valley Community Televison Board propose IT Director & Alternate Town Manager Vail Valley Exchange I Sister Cities Jenn Bruno Vail Youth Recognition Award Jen Mason -alternate Eagle County Regional Transportation Authority (ECO) Jenn Bruno Kevin Fole}'., alternate TOV Open Space I Charter Committee Jenn Bruno PEC member Town Manager Betty Ford Alpine Garden Foundation Jen Mason Dave Chaein, alternate Vail Local Marketing District Advisory Council Jenn Bruno (Statutory authority allows for Council appointment) Dave Chapin, alternate Vail Child Care Center Krista Miller HR & Safety Director Donovan Park Pavilion Diana Donovan Patty McKenny Donovan Management Company (Laurie Asmussen) 1-70 Transportation Corridor Coaltion Scott Robson -Exec Committee Greg Hall -staff Meetings Times meets quarterly meets quarterly meets 5 x annually at different locations throughout the State meets as needed NA meets every other month - not regularly meets as needed meets quartelry meets as needed random meeting times meets third Thursday 8 :30 am -11 :30 am meets monthly as needed meets second Tuesday monthly 8 am -10 am 11/12/2019 Page 1 November 19, 2019 - Page 52 of 56 Town of Vail Council Committee Appointments I Task Force Appointments and Representatives 2019 Committee I Task Force 15 Vail Economic Advisory Council 16 Economic Council of Eagle County 17 EGE Air Alliance 18 Colorado Municipal League -Policy Committee (standing committee that develops the League's legislative program ; composed of municipal member representatives) 19 Vail Parking & Transportation Task Force (Advisory Group) 20 Rotary Club of Vail 21 1-70 West Vail Pass Auxiliary Lanes Project I Project Leadership Team 22 Housing Subcommittee Council Member/s or Representative/s (2019 -2020) Greg Moffet Travis Coggin Greg Moffet Mia Vlaar , alternate Greg Moffet Greg Moffet Jenn Bruno , alternate Dave Chapin Jenn Mason all council members Dick Cleveland Jenn Bruno Greg Moffet Meetings Times meets second Tuesday monthly 8 am -10 am meets quarterly meets first Monday monthly 3 pm-5 pm meets 2-3 times per year meets as needed see meeting listing below this appointment needs to be confirmed by Town Council since Dick is no longer a council member created at 3/20/1 8 council meeting meet with VLHA period ically 11/12/2019 Page 2 November 19, 2019 - Page 53 of 56 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Determine interest in code amendments addressing L icensing and A ge Requirements f or purchase of tobacco, etc. P RE S E NT E R(S ): Matt Mire, Town A ttorney and Kathleen Halloran, F inance Director November 19, 2019 - Page 54 of 56 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : E xecutive S ession, pursuant to: 1) C.R.S . §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, regarding: certain potential housing opportunities and pending litigation, Case Number: 2019C V30255, E ssin, et al. v Town of Vail and Triumph Development, L L C P RE S E NT E R(S ): Matt Mire, Town A ttorney November 19, 2019 - Page 55 of 56 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Recess at 5:15 p.m. (est.) November 19, 2019 - Page 56 of 56