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HomeMy WebLinkAbout2019-12-17 VLHA Meeting Agenda Vail Local Housing Authority Meeting Results December 10, 2019 3:00 PM Town Council Chambers 75 S. Frontage Road -Vail, Colorado, 81657 1.Call to Order Lindstrom called the meeting to order at 3:01PMas a quorum is present. Present are Lindstrom,Meza,Moraleswith McDougallarriving at3:18PM. Wilkins is absent. Campbell is present from staffand Rutherarrived at3:20 PM. 2.Citizen Participation 2.1.Citizen Participation No one from the public was present, nocomments. 3.Approval of Minutes 3.1.VLHA November 26, 2019 Meeting Results MOTION: MoralesSECOND: MezaVOTE: 3-0 Approved with Corrections 4.Main Agenda 4.1.Resolution No. 36, Series of 2019, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Condominium Unit B-20, The Valley Condominiums, Eagle County, Colorado with a Physical Address of 1612 Buffehr Creek Road, Unit B-20, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator Meza motioned to approve Resolution No. 36, Series of 2019, Morales second MOTION: MezaSECOND:MoralesVOTE:3-0 Approved 4.2.Resolution No. 37, Series of 2019, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Condominium Unit B-105, The Homestake at Vail, Eagle County, Colorado with a Physical Address of 1081 Vail View Drive, B105,Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator Meza motioned to approveResolution No. 37, Series of 2019 MOTION: MezaSECOND: MoralesVOTE: 3-0 Approved 4.3.Resolution No. 39, Series of 2019 Adoption of VLHA 2020 Budget Carlie Smithnoted the budget included funds for professional developmentand $1,300 for legal fees. MOTION: Morales SECOND: MezaVOTE: 3-0Approved 4.4.Semi-Annual Vail Local Housing Authority Update Ruther provided overview of the VLHA updated. Housing will providea30-minute update to Council at the December 17th afternoon session. VLHA comments are due by end of day December 11th.Ruther tied the Housing and VLHA actions back to the Council’s 2018-2020action plan and 2027 Housing Plan. Goal of the memo is to show progression and deed-restriction updates. The Authority reviewed and suggested additional memo clarification under sections III, IV, V and VI. Moralesquestioned the 2019accomplishmentsin section III,should we addthe completed study and funding sourceresearch?Ruther will add. Lindstrom asked if undersection III, Land Use Tools, should mentionupcoming West Vail Master Plan?This could be a tool for housing. Ruther reiterated 2027 plan actions are listed and status of those actions. Ruther wanted to make clear this is what was listed in strategic plan and what has been accomplished. Section IVparagraph 2 the Authority would like “VLHA partnership with Vail Town Council and Housing Staff”added. Section V –Vail InDEEDbythe Numbers.Numbers are from inception of Vail InDEED, early 2018, and includesall Vail InDEED purchases. Chamonix Vail not included in statsbut they doinclude 6 West Apartments and Solar Vail. The authority reviewed and verified the values and expenditures with staff. Morales thought it would be helpful to track how long aVailInDEED application takes from start to finish versus redevelopment entitlement and construction. th, Section VI ProgressToward the Goal. As of December 16the Townwill have 893 restrictions. There are 111 entitled restrictions pending development. Looking Ahead:“engage in public information”is to include partnership with Council, Ruther will reiterate. Morales asked if the “asset on balance sheet” should be included in the memo. Ruther will get with finance for a statement. Ruther mentioned there may be an opportunity for the Town to deed-restrict Town owned properties. 4.5.Employee Housing Guidelines -Capital Improvements/LaborCost Reimbursements Campbell and Ruther reviewed the request for a change in how capital improvements are calculated. Ruther explainedthe intent of the 10% capital improvement cap was to both incentivizeowners to maintain their propertyanddisincentivizethem not torun up price with excessive improvements. The intent was to keep the resale purchase price affordable. Ruther stated VLHA can make a recommendation to Council.In lieu of a recommendation to Council,VLHA could noteconsiderations Council should review prior to making a determination. VLHA said the request appears to be a repair not an improvement which the deed restriction already addresses.Ruther said we should seek clarification of how the HOA handles these types of repairs.Ifaperson is reimbursed dueto damage, is that something you add to cost of home? Discussion ensued regarding allowing sweat equityto be allowed as a capital improvement. Sweat equity is self-provided labor. TheAuthority understandsthe request but do not agree with allowing sweat equity included in capital improvements. Housing will share with Council for they’re determination. 5.Matters from the Chairman and Authority Members 5.1.Matters from the Chairman and Authority Members Highline hotel / Doubletree, still Hilton brand. Adding wing of 72-29 hotel rooms and converting some units to staff housing and proposing to construct 16 EHUs net new for rent along Chamonix Lane, East of th hotel. The developer is presenting to VLHA on December 17. Housing Committee, involve more departments in the housing database PR outreach which council is interested in Help with messaging follow up with housing and other council generated ideas, a weekly column? Bruno goingto speak with Suzanne. Reaching out to Cunningham for additional follow up January 21,2020Council retreat 6.Executive Session 6.1.Executive Session per C.R.S. §24-6-402(4)(a)(e) -to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted 4 Vail InDEED applications and program details. Presenter: Lynne Campbell, Housing Coordinator McDougall motioned to leave the regular meeting and enter executive session per C.R.S. §24-6-402(4)(a)(e). MOTION:McDougallSECOND:MoralesVOTE:4-0 Approved McDougallmotioned to exit executive session and reenter the regular meeting. MOTION: McDougallSECOND:MoralesVOTE:4-0 Approved 7.Any Action as a Result of Executive Session 7.1.Any Action as a Result of Executive Session McDougall moved to direct staff to move forward with vail indeed offers as discussedin executive session. MOTION: McDougallSECOND:MoralesVOTE:4-0Approved 8.Adjournment 8.1.Adjournment (estimated 5:00PM) MOTION: MoralesSECOND:MezaVOTE:4-0 Approved 9.Future Agenda Items 9.1. EHU Capital Improvements Labor Cost Housing Data Housing Sites Discussion Civic Area Plan Land Banking (sale of GRFA) Public Health Housing Incentive, Eagle County Health Long Term Rental Incentives Annual Compliance Policy 10.Next Meeting Date 10.1.Next Meeting Date December 17, 2019 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48hours prior to meeting time. 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More specifically, secure a predictable, consistent and long-term source of funding for housing initiatives. OBJECTIVE: Build upon positive support for housing and associated themes identified from spring 2019 public opinion survey. Strategy No. 1–Improve overall awareness of the work of the Vail Local Housing Authority on behalf of the Vail Town Council andits implementation of the Vail Housing 2027 Strategic Planand thegoal to acquire 1,000 new deed restrictions by the year 2027. Tactics: Buildacommunications infrastructure toolkit o Developabranding identity for the housing programthat identifies ownership/involvement byVail Town Council and Vail Local Housing Authority o Improveweb presence o Identify Facebook, Twitter, Instagram, Vimeopresence locations o Media monitoring -Identifya group of supporters who are willing to comment on related posts, including Vail Daily website, Eagle County Classifieds etc. –aim to weigh in on all discussions o Create aphotolibrary and profiles of key players (Housing Authority members, testimonials, etc.) o Determine who will be the voice/face of housing What is the role of the Mayor What is the role of VLHA Chair What is the role of the Town Manager o Build a housing databaseand key testimonials (Pete Seibert Jr., etc.) o Inventory and track web stream of meetings, analytics of views Identify key stakeholder groups to include: o Vail Town Council o Vail Department Directors o Vail Local Housing Authority o Board of Realtors o Vail Daily o Vail Homeowners Association o Vail Valley Young Professionals o Vail Voters o Vail Chamber o Vail Valley Partnership o Eagle County Government, local municipalities, metro districts o ECO Transit o Eagle County Schools o Vail Health o Vail Mountain o Vail Recreation District o Vail Valley Foundation o Eagle River Water & Sanitation District o TOV Employees o CDOT o Vail Mountain School o SonnenalpProperties, Inc. o Sweet Basil, other businesses o Vail InDEED Recipients o Residents of deed-restricted properties o Chamonix Vail neighborhood o Booth Heights opponents o Communities benefitting from Vail’s best practices o Awarding organizations o Lending and financial institutions Issue monthly/quarterly progress reports via communications tools Use Valley Voices, 8150 Report, social media, etc. to introduceHousing Authority members, Vail InDEED testimoniesandother key messaging(limit to 3 messages per communications) Sponsor workshop series on related housing topics Promote private sector participation efforts, including ribbon cutting of Solar Vail Promote efforts to provide incentives for long-term rentals and monitor short-term rental impacts Promote partnership opportunities for down valley solutions that include public transportation Recognize Board & Commission members and key community personnel who live in deed restricted housing –find a story telling case study where proximity saved lives, created efficiencies, etc. Review names of people whovoted in November 2019 election and match with housing advocates for ongoing communications Partner with the Valley Home Store on communications initiatives Increase organizational alignment towards the housing goal(funding, staffing, regulatory/processenhancement, prioritization) Promote the key findings of the 2019 Update to the Economic Values and Community Benefits of Resident-Occupied Housing Report Install a progress towards the goal visual in a public space to illustrate the town’s progress in acquiring 1,000 new deed restrictions Measurements: Number of constituents reached via communications infrastructure Number of applicants enrolledinhousing programs (Vail InDEED, lottery, etc.) Number of voters matched with housing advocates Deadline-driven deed-restriction compliance Number of deed-restrictions acquired Strategy No. 2–Improveunderstanding of need for long-term funding sourceand support for a permanent funding source for housing Tactics: Create a decision timeline and strategy that considers other local and regional ballot considerations and stake outno-compete agreements Prepare and distribute white paper on long-term funding need, economic impactsand “THE PLAN” Test “THE PLAN” messaging on small groupsand modify as needed Create a survey panel via Flash Vote to monitor benchmarksduring winter 2020 Use Annual TOV Community Survey in spring 2020 as benchmark indicator nd Hire Magellan Strategies to conduct 2surveyin spring/summer of 2020 to determine level of support for a funding source ballot question Measurements: Incremental benchmark survey results Electiondecision/ results