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Home My WebLink About2019-12-17 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E T IN G Agenda Town Council Chambers 1:15 P M, December 17, 2019 Notes: Times of items are approximate, subject to change, and c annot be relied upon to determine what time Council will consider an item. Public c omment on any agenda item may be solicited by the Town Council. 1.P resentation / Discussion 1.1.Art in Public Places Programming Annual Update 15 min. Presenter(s): Molly Eppard, A I P P C oordinator and Kara W oods, AI PP Board Chair Action Requested of Counc il: Listen to presentation and ask questions. Bac kground: Vail Town C ounc il will rec eive an update on A rt in Public Places (A I P P) installations and programs during 2019 to present, as well as upcoming summer 2020 projec ts. 1.2.Seibert Memorial Statue Update 10 min. Presenter(s): Bill Rey, C laggett-Rey Gallery Action Requested of Counc il: I nformational only. Bac kground: An update will be presented about the status of the memorial sculpture depicting Pete S eibert and his role as a pioneer in the founding of Vail. The proposal for the memorial was presented by Roger Tilkemeier and Bill Ray and gained public support. A campaign committee was c reated by loc al c ommunity members who agreed to engage a fundraising effort. The Town has supported the proposal by offering to contribute matching funds up to $150 K. 1.3.Front Ranger Program Recap 10 min. Presenter(s): Paula Peterson, Eagle-Holy Cross Ranger D istrict Rec reation Staff Action Requested of Counc il: Listen to report and provide input for Summer 2020 program. Bac kground: Council approved funding to support the Eagle County Front Country Ranger program with other loc al governments in Eagle County for the Summer of 2019. The US F S will provide a report on the outc omes of the program. 1.4.East Vail Trailheads Projec t Update 30 min. Presenter(s): Dwight Henninger, Polic e Chief; Greg Hall, P ublic W orks Director; Amanda Zinn,W elcome C enter Supervisor; and P aula Peterson, W hite River National Forest Action Requested of Counc il: Listen to update and provide feedbac k on progress. Bac kground: I n May 2019 Council approved $46,000 of funding to support the recommendations of the TOV Trailhead Task Force. This included December 17, 2019 - Page 1 of 223 funding of; a Trail Host program, portable sanitation fac ilities and partially funding a sc oping process with the US F S and the Volpe C enter to look for long-term solutions to the overcrowding and parking issues at the 4 East Vail Trailheads. This presentation will update you on the progress of eac h of these initiatives. 1.5.Data Center Update 15 min. Presenter(s): TJ J ohnson, I T D irec tor Action Requested of Counc il: Request motion approving 1) transfer of funds for Data Center construction and 2) authorizing Town Manager to exec ute c ontrac t with UL F & A ssoc iates not to exceed $791,396. Bac kground: A need for an additional data center (D C) to better support the Town’s critic al technology infrastructure was set as a priority in 2019. The Town's I T Direc tor will present an update about the progress of this project, inc luding an update about the budget based on recent bids, and a request for c ounc il authorization to transfer monies to fund the project as well as authorization to execute a contract with ULF & Associates. 1.6.Replace Transit Buses Update 20 min. Presenter(s): Greg Hall, P ublic W orks Director Action Requested of Counc il: Authorize the Town Manager to approve the purchase of an additional 3, 40’ Gillig battery electric low floor buses making a grand total of 4 battery electric buses and 6 40’ Gillig diesel low floor buses for a total order of 10 buses this y ear to take delivery in 2020. These funds are in the 5- year capital plan in 2020. Bac kground: On August 6th the Town staff presented on the scheduled replacement of 7 transit buses, after further analysis staff will present a modified approach to the c urrent budgeted bus replacement. Staff Rec ommendation: A uthorize the Town Manager to approve the purchase of an additional 3, 40’ Gillig battery electric low floor buses making a grand total of 4 battery electric buses and 6 40’ Gillig diesel low floor buses for a total order of 10 buses this y ear to take delivery in 2020. These funds are in the 5- year capital plan in 2020. 1.7.2019 Semi-Annual Update on Housing in Vail 20 min. Presenter(s): Steve Lindstrom, C hair, Vail Loc al Housing A uthority and George Ruther, Housing Director Action Requested of Counc il: No action is required Bac kground: The purpose of this agenda item is to present a 2019 Year to Date Update on Housing from the Vail Loc al Housing A uthority to the Vail Town Council. This update furthers the many goals, initiatives and priorities of the Vail Town Council A ction Plan 2018 - 2020 and advanc es the performanc e measures presc ribed in the Vail Housing 2027 Strategic Plan. 2.Interviews for Boards and C ommissions 2.1.I nterviews for the open C S E positions. 45 min. Presenter(s): J eremy Gross, S pecial Events Coordinator Action Requested of Counc il: I nterview applic ants for 3 board openings for the 2020 - 2022 term of the Commission on Special Events 3.D R B / PEC Update (5 min.) 3.1.D RB / P E C Update 5 min. Presenter(s): J onathan S penc e, Senior Planner December 17, 2019 - Page 2 of 223 4.Information U pdate (5 min.) 4.1.November 4, 2019 Approved A I P P Meeting Minutes 4.2.VLHA November 26, 2019 Meeting Results 4.3.C S E December 4, 2019 D RA F T Meeting Minutes 5.Matters from Mayor, Council and Committee Reports (10 min.) 6.E xecutive Session 6.1.Session, pursuant to: 1) C .R.S . §24-6-402(4)(b)(e) - to receive legal advice on spec ific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: real property negotiations and legal advise on specific legal questions; 2) C.R.S. §24-6-402(4)(f) - to discuss personnel matters, Regarding: review of the municipal judge. 40 min. Presenter(s): Matt Mire, Town Attorney 7.Recess 7.1.Rec ess 5:00 pm estimate Meeting agendas and materials c an be ac cessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Ac cess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Ac cess Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. December 17, 2019 - Page 3 of 223 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Art in P ublic P laces P rogramming A nnual Update P RE S E NT E R(S ): Molly E ppard, A I P P Coordinator and Kara Woods, A I P P Board Chair AC T IO N RE Q UE S T E D O F C O UNC IL : L isten to presentation and ask questions. B AC K G RO UND: Vail Town Council will receive an update on A rt in P ublic P laces (A I P P) installations and programs during 2019 to present, as well as upcoming summer 2020 projects. AT TAC H ME N TS : Description AIP P Council Memorandum 121719 AIP P_12_17_19_U pdate December 17, 2019 - Page 4 of 223 To: Town Council From: Art in Public Places/Molly Eppard, AIPP Coordinator & Kara Woods, AIPP Chair Date: 12/17/19 Subject: AIPP Program Information Update I. Update on AIPP installations and programs during 2019 to present, as well as upcoming summer 2020 projects. The following will be highlighted during this AIPP presentation to Town Council: 10th Mountain Division Memorial restoration, Red Sandstone Elementary School Garage public art, Summer public art murals, Ford Park Portals, Art Walks, Golf & Nordic Clubhouse Interiors, High School Senior Internship, 13th Annual Vail Winterfest - Holiday Lantern Walk, Ice & Light Installation, Summer 2019 programming, and Ford Park Art Space. Kelsey Montague Social Media Video: https://vimeo.com/375763060 Selected Recent AIPP Press: https://www.usatoday.com/story/travel/experience/2019/09/12/chihuly -museum-of-ice- cream-wonderspaces-and-other-destination-art/2293996001/ https://www.9news.com/article/life/style/colorado-guide/colorado-artist-who-worked- with-taylor-swift-paints-new-mural-in-vail/73-9157630b-c3f4-4f32-9b3f-8a2e010e6386 https://www.today.com/video/artist-kelsey-montague-dishes-on-her-interactive-street- art-70983749783 https://hub.united.com/united-weekend-inspiration-vail-summer--2639209295.html https://theknow.denverpost.com/2019/09/30/colorado-outdoor-art-installations/225073/ https://www.vailmag.com/articles/2019/6/7/four-colorado-artists-paint-the-town Attachments: PDF of slideshow presentation. December 17, 2019 - Page 5 of 223 PRESENTATION BY Molly Eppard, AIPP Coordinator Kara Woods, AIPP Board Chair Art in Public Places Program Update December 17, 2019 - Page 6 of 223 Town of Vail Art in Public Places Collection, Installations, and Programs Spring/Summer 2019: •10th Mountain Division Memorial •RSES Garage Public Art •Summer Public Art Murals •Ford Park Portals Completion •Art Walks •Golf & Nordic Clubhouse •High School Senior Internship 13th Annual Vail Winterfest: •Lantern Making Workshops •Holiday Lantern Walk •Ice and Light Installation Summer 2020: •Installations & Programming •Ford Park Art Space •Stephen’s Park Town of Vail | Art in Public Places | artinvail.com December 17, 2019 - Page 7 of 223 Aspening of Vail by John Fleming Town of Vail | Art in Public Places | artinvail.com Seattle-based artist John Fleming’s Aspening of Vail work was installed this Spring. The 18 steel blades represent an aspen grove flanking a passageway west of the new parking garage. The artist visited in late October 2018 for a two-day workshop with Red Sandstone Elementary 3rd grade students to incorporate their words and renderings in the installation. December 17, 2019 - Page 8 of 223 Summer Public Art Murals Commissioned murals by renowned Colorado artists transformed public spaces in Vail Village & Lionshead parking structures. Town of Vail | Art in Public Places | artinvail.com KELSEY MONTAGUE @kelseymontagueart #whatliftsyou December 17, 2019 - Page 9 of 223 Summer Public Art Murals Commissioned murals by renowned Colorado artists transformed public spaces in Vail Village & Lionshead parking structures. Town of Vail | Art in Public Places | artinvail.com Pedro Barrios & Jaime Molina @theworstcrew December 17, 2019 - Page 10 of 223 Summer Public Art Murals Commissioned murals by renowned Colorado artists transformed public spaces in Vail Village & Lionshead parking structures. Town of Vail | Art in Public Places | artinvail.com Informational signage for murals. December 17, 2019 - Page 11 of 223 Summer Public Art Murals Commissioned murals by renowned Colorado artists transformed public spaces in Vail Village & Lionshead parking structures. Town of Vail | Art in Public Places | artinvail.com Pat Milbery & So-Gnar Creative Division @so_gnarcreativedivision December 17, 2019 - Page 12 of 223 Completed Ford Park Portals by Andy Dufford and Chevo Studio Town of Vail | Art in Public Places | artinvail.com Seven artistic wayfinding markers at pedestrian entry points to Ford Park. December 17, 2019 - Page 13 of 223 WEDNESDAY ART WALKS Town of Vail | Art in Public Places | artinvail.com Average summer tour hosted 30 guests. December 17, 2019 - Page 14 of 223 Golf and Nordic Clubhouse Interior Enhancements Town of Vail | Art in Public Places | artinvail.com Photographic wall covering of Gore Range by local photographer Brendan Caffrey. Jerry R. Ford Invitational Golf Tournament (1977-1997) Posters reproduced courtesy of Bill & Sally Hanlon. December 17, 2019 - Page 15 of 223 Vail Mountain School Senior Project/Internship Town of Vail | Art in Public Places | artinvail.com December 17, 2019 - Page 16 of 223 13th Annual Vail Winterfest Lantern Workshops, Holiday Lantern Walk, Ice and Light Installation Town of Vail | Art in Public Places | artinvail.com December 17, 2019 - Page 17 of 223 13th Annual Vail Winterfest Lantern Workshops, Holiday Lantern Walk & Ice and Light Installation Town of Vail | Art in Public Places | artinvail.com Lantern workshops with Alpine Arts Center, partnering with Vail Public Library and VRD . December 17, 2019 - Page 18 of 223 13th Annual Vail Winterfest Lantern Workshops, Holiday Lantern Walk, Ice and Light Installation Town of Vail | Art in Public Places | artinvail.com Holiday Lantern Walk in Vail Village December 17, 2019 - Page 19 of 223 13th Annual Vail Winterfest Lantern Workshops, Holiday Lantern Walk & Ice and Light Installation Town of Vail | Art in Public Places | artinvail.com New for Vail Winterfest 2019! Lighting installation by Alt Ethos Ice Sculptures by Alpine Ice December 17, 2019 - Page 20 of 223 Summer 2020 Programs and Installations Town of Vail | Art in Public Places | artinvail.com December 17, 2019 - Page 21 of 223 Stephen’s Park –Artistic Elements by Ben Roth Anticipated installation Spring 2020. Town of Vail | Art in Public Places | artinvail.com December 17, 2019 - Page 22 of 223 Ford Park Art Space Residency Space Report and Evaluation by Harry Teague Architects Town of Vail | Art in Public Places | artinvail.com December 17, 2019 - Page 23 of 223 Thank you December 17, 2019 - Page 24 of 223 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : S eibert Memorial S tatue Update P RE S E NT E R(S ): Bill Rey, Claggett-R ey Gallery AC T IO N RE Q UE S T E D O F C O UNC IL : I nf ormational only. B AC K G RO UND: A n update will be presented about the status of the memorial sculpture depicting P ete S eibert and his role as a pioneer in the f ounding of Vail. T he proposal f or the memorial was presented by Roger Tilkemeier and Bill Ray and gained public support. A campaign committee was created by local community members who agreed to engage a f undraising effort. T he Town has supported the proposal by offering to contribute matching funds up to $150 K. December 17, 2019 - Page 25 of 223 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : F ront Ranger P rogram Recap P RE S E NT E R(S ): Paula P eterson, E agle-Holy Cross R anger District Recreation S taff AC T IO N RE Q UE S T E D O F C O UNC IL : L isten to report and provide input f or S ummer 2020 program. B AC K G RO UND: C ouncil approved f unding to support the E agle County F ront C ountry Ranger program with other local governments in E agle County for the S ummer of 2019. T he US F S will provide a report on the outcomes of the program. AT TAC H ME N TS : Description F C R P C F R pertaining to dog on N F lands December 17, 2019 - Page 26 of 223 Front Country Ranger Program Final Report 2019 December 17, 2019 - Page 27 of 223 Quick background… •MAYORS & MANAGERS PRESENTATION (SUMMER 2018) •SEVEN TOWN COUNCIL PRESENTATIONS (PHEW…) •$120,000 TOTAL CONTRIBUTED BY EVERY INCORPORATED COMMUNITY IN THE COUNTY! •AGREEMENT FINALIZED IN JANUARY 2019 •EMPLOYEES HIRED IN MAY 2019 •EMPLOYEES WORKED THROUGH OCTOBER 2019 Thanks especially to Kathy Chandler-Henry & Jeff Shroll for their support! December 17, 2019 - Page 28 of 223 TOTAL DEVELOPED SITES IN THE FRONT COUNTRY •67 DEVELOPED CAMPSITES •500+ DISPERSED CAMPSITES •30 FRONT COUNTRY TRAILHEADS Remember Steve? 2018 Total Staff How we got here….. December 17, 2019 - Page 29 of 223 Meet your 2019 Front Country Rangers December 17, 2019 - Page 30 of 223 Your October Front Country Rangers An October staffing gap was filled with 4 employees from other Recreation programs. Not Pictured: BEN December 17, 2019 - Page 31 of 223 Management Issues the Crew Focused on in 2019 UNATTENDED FIRES RESIDENTIAL USEUNMANAGEDHUMANWASTE ILLEGAL DUMPING DISPERSED SITE INVENTORIES HIGH USE AREAS December 17, 2019 - Page 32 of 223 Dispersed Campsite Management •July #235 Oct #1128 Visitor Contacts made in all Patrol Areas •July# 56 Oct# 577 Dispersed Campsites inventoried •July# 351 Oct# 2,564 Pounds of Garbage Removed December 17, 2019 - Page 33 of 223 Dispersed Campsite Inventory Goals- •Provide visitor service, information and education •Fire restriction enforcement •Human waste management •Residential use management •Garbage removal •Ensure sites are in legal locations December 17, 2019 - Page 34 of 223 Homestake Creek Road 95 sites Tigiwon Road 18 sites Red Sandstone/Piney Road 48 sites Shrine Pass Road 31 sites Lost Lake Road 15 sites Dispersed Campsites Inventoried and Visited by Patrol Area December 17, 2019 - Page 35 of 223 Residing on Forest •July# 13 Oct# 56 Suspected Residential Uses •Inventoried, Tracked, and followed up by Law Enforcement December 17, 2019 - Page 36 of 223 Unmanaged Human Waste at Dispersed Camping Areas 117 cases of unmanaged human waste in dispersed sites, along roads, and in parking areas. Employees immunized for Hepatitis A & B. December 17, 2019 - Page 37 of 223 Fire Patrols July# 3 Oct#13 Un-Attended Fires –majority in the Homestake area July# 17 Oct# 313 Fire Pits Cleaned July# 17 Oct# 89 user-created fire rock pits demolished December 17, 2019 - Page 38 of 223 Developed Site Management •Two paid FS crew members managing developed sites •Consistent FS visitation at ✓Yeoman Campground ✓Sweetwater Campground ✓Fulford Cave Campground ✓Deep Lake Campground & Day Use Site ✓Along with the seven other Trailheads and Day Use Sites December 17, 2019 - Page 39 of 223 Two Elk Shooting Range Clean up Nights Two 7 yd roll-off dumpsters and 8 Pick Up beds full of debris hauled out! 55 volunteers over the summer! Installed new info kiosk, signage on tables and areas weed whacked December 17, 2019 - Page 40 of 223 Piney Dispersed Site Restoration Project In Coordination with •Walking Mountains •Epic Promise •Eagle River Watershed Council •U.S.F.S. Fisheries crew •Approx. $16k NFF Grant Total 120 volunteer hours December 17, 2019 - Page 41 of 223 Other Work July# 66 Oct# 104 Trees Cut Out Of Roads in Front Country Patrol Areas July# 5 Oct# 50 New Signs Installed 82 Kiosks and Signs Maintained Opened Patrol Area Roads for the season December 17, 2019 - Page 42 of 223 East Vail Stakeholder Efforts •31,000+ visitors on Booth Lake Trail in 2018 •Coordination efforts underway with Town of Vail and VOLPE center •Two visitor survey rounds completed in Aug. & Sept. •Focusing on East Vail Trailheads •Regular stakeholder meetings •New Vail Trail website •Combined Trailhead visits from Vail Trail Hosts and FC Rangers Light Light Light Busy Busy Busy Very Busy Busy Light Light Light 6:00 AM 8:00 AM 10:00 AM 12:00 PM 2:00 PM 4:00 PM 6:00 PM 8:00 PM Sunday Saturday Weekday Booth Lake Trail -July December 17, 2019 - Page 43 of 223 East Vail Trailheads •Continued EV Stakeholder Group meetings •Small sub-committee Issue Identification meetings •2020 -Continue the efforts for positive management solutions •TOV installed port-o- potties @ TH’s •FRC’s, Wild Rgrs & EWSA volunteers had 1000’s of visitor contacts at the TH’s & on trail December 17, 2019 - Page 44 of 223 East Vail Trails User Contacts 3337 total user contacts 171 total days patrolled Partners •Front Country Crew •650 Contacts •84 Patrol Days •Eagle Summit Wilderness Alliance •2060 Contacts •53 Patrol Days •U.S.F.S. Wilderness Rangers •627 Contacts •34 Patrol Days December 17, 2019 - Page 45 of 223 Looking ahead to 2020 2020 PROGRAM POTENTIAL…..: •4 PERSON FRONT COUNTRY CREW •2 PERSON DEVELOPED OPERATIONS CREW –1 PERSON FUNDED FROM FS FUNDING •1 PERSON DEVELOPED MAINTENANCE SPECIALIST –SUPPORTED BY FS FUNDED 3 WEEKS OF RMYC 10-PERSON CREW Seasonal Trail Closure Enforcement spring 2020 on North Trail, Everkrisp, Son of Middle, etc in support of AAT Ambassador Pgrm. December 17, 2019 - Page 46 of 223 THANK YOU for your support of the 2019 Front Country Ranger Program! …and we look forward to 2020 and beyond! December 17, 2019 - Page 47 of 223 Regulations pertaining to dogs on Eagle-Holy Cross Ranger District on The White River National Forest In general, dogs on National Forest must be under control. It is imperative that owners are responsible for their animal. The dog may not harass wildlife, other animals, or people while visiting the National Forest. Some specific places, areas or trails on National Forest require that a dog be on a leash. In a few rare cases dogs can be prohibited all together e.g. Hanging Lake. Below are the specific regulations as they pertain to developed sites, wilderness areas and specific trails on Eagle-Holy Cross Ranger District. General Code of Federal Regulations 36 CFR261 Subpart A (Regulations the public are expected to know and adhere to without posting) 36 CFR 261.11 Sanitation (in respect to leaving dog waste bags on NF Lands) (b) Possessing or leaving refuse, debris, or litter in an exposed or unsanitary condition. (d) Failing to dispose of all garbage, including any paper, can, bottle, sewage, waste water or material, or rubbish either by removal from the site or area, or by depositing it into receptacles or at places provided for such purposes. 36 CFR261.16 Developed Sites (Campground, Trailhead, Day Use, Group Sites, Overlooks etc.) 36 CFR261.16 (j) Bringing in or possessing an animal, other than a service animals, unless it is crated, caged, or upon a leash not longer than six feet, or otherwise under physical restrictive control. 36 CFR 261.8 Fish and Wildlife The following are prohibited to the extent Federal or State law is violated: (d) Possessing a dog not on leash or otherwise confined. Per FS WRNF Law Enforcement Officers: The language is broad and gives us latitude to enforce the statute through either a conversation, warning, etc. Most counties have some kind of leash law and this statute allows us to assimilate the local statute federally at officer discretion. Code of Federal Regulations Subpart B 36 CFR 261.50 Special Orders (Regulations that must be posted and available for enforcement purposes) Eagles Nest Wilderness Area Special Order #2019-14 36 CFR 261.58 (s) Possessing a dog, except working stock dogs or dogs used for legal hunting purposes, which is not under physical control of a leash not to exceed 6 feet. Urban Front Country Order UFC-01-2018 (The North Trail) 36 CFR 261.58 (s) Possessing a dog except when it is: • On a leash 6 feet or less in length; • In a designated off leash area; • A working stock dogs; • A dog being used for legal hunting purposes; or • A seeing-eye dog or other dog used to assist with disabilities. December 17, 2019 - Page 48 of 223 Hanging Lake Special Order 2019-06-WRNF (dogs prohibited) 36 CFR 261.58 (s) Possessing or transporting an animal, including dogs, within the Restricted Area. Except: Persons being aided by a service dog. Holy Cross Wilderness Area Order WRNF-2018-08 36 CFR 261.58 (s) Possessing a dog or other animal that is uncontrolled, harassing wildlife, people, or damaging property. Flattops Wilderness Area Order WRNF-2014-02 36 CFR 261/58 (s) Possessing any animal which is not under sufficient physical control to prevent harassment or disturbance of wildlife or people or their property. December 17, 2019 - Page 49 of 223 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : E ast Vail Trailheads P roject Update P RE S E NT E R(S ): D wight Henninger, P olice Chief ; Greg Hall, Public Works Director; Amanda Z inn,Welcome Center Supervisor; and P aula Peterson, W hite River National F orest AC T IO N RE Q UE S T E D O F C O UNC IL : L isten to update and provide feedback on progress. B AC K G RO UND: I n May 2019 Council approved $46,000 of funding to support the recommendations of the TO V Trailhead Task F orce. T his included f unding of ; a Trail Host program, portable sanitation f acilities and partially f unding a scoping process with the US F S and the Volpe C enter to look for long-term solutions to the overcrowding and parking issues at the 4 E ast Vail Trailheads. T his presentation will update you on the progress of each of these initiatives. AT TAC H ME N TS : Description East Vail Visitor Use Management Strategies Update Memorandum East Vail Trailhead Management Presentation 2019 Trail Host U pdate Town of Vail E ast Vail Trails Survey Report December 17, 2019 - Page 50 of 223 To: Town Council From: Hike Vail Stakeholder Group Date: December 10, 2019 Subject: East Vail Visitor Use Management Strategies Update I. BACKGROUND/WORK COMPLETED TO DATE Congressionally designated in 1976, the Eagles Nest Wilderness (ENW) is accessible from four trailheads accessing five trails in East Vail: Booth Creek, Pitkin Creek, Bighorn Creek, and Deluge/Gore Creek. These five trails have seen exponential use over the last few years with Booth seeing 31,000 visits in 2018. Issues regarding illegal parking, speeding and visitor safety, human waste, resource degradation, and crowding are occurring due to increasing use especially on Booth Creek trail with Gore/Deluge a close second. A stakeholder group, composed of staff from the Town of Vail (TOV), the Forest Service (FS), Vail Resorts, local trail and interpretive partners, East Vail residents, and the U.S. Department of Transportation Volpe Center, has been meeting over the past six months to devise strategies to address these issues and hopefully move closer into line with direction found in the White River’s Forest Plan. The stakeholder group agreed on a common goal to strive toward reducing impacts from the increasing visitation of these five trails using a suite of social, educational, and physical strategies. Several of these strategies were implemented during the summer of 2019 with recommendations for future years: • TOV instituted a Trail Host program which placed volunteers at all four trailheads throughout the summer season providing information about parking, other trails to hike, and wilderness ethics. o Continue this program in 2020 at Booth and Gore/Deluge as funding allows. • FS Front Country Rangers, a program funded from Eagle County including the TOV and other communities in Eagle County, visited the EV trailheads on a consistent basis along with several other front country patrol areas providing wilderness education and information on other options for hiking opportunities. o Continue this program as funding allows. December 17, 2019 - Page 51 of 223 Town of Vail Page 2 • TOV created a Hikevail.net website to serve as an online resource for visitors wanting a hiking experience in the area. This is an evolving website that emphasizes other trails in the area over these five East Vail trails. o Continue this website into the future. • The FS provided information to the Trail Hosts and web design team to be incorporated into the wilderness education message. Outreach also included focused emails and other messaging to concierge and other lodging resources. o Continue education sharing in the future. • TOV funded and located several portable toilets at all four trailheads. o Continue into 2020 with goal of permanent infrastructure in the future. • TOV transportation department installed updated signage to help visitors navigate to available parking. o Continue updates as needed. • Other websites such as AllTrails were contacted and asked to de-emphasize these four special wilderness trails. o Continue relationship with these web trail outlets. • The group devised a matrix that outlined the issues, desired future conditions, and potential management strategies to meet the goals of protecting the wilderness experience and character of these iconic trails located in East Vail. o Update matrix as project changes providing immediate, medium, and long- term timeframes along with “who” is performing the work. II. POTENTIAL TRANSPORTATION STRATEGIES FOR BOOTH CREEK The group is also exploring specific strategies for Booth Creek, which sees the greatest amount of users and traffic. Currently, the group is considering the following immediate, short/medium, and longer term packages of strategies. December 17, 2019 - Page 52 of 223 Town of Vail Page 3 Strategy Immediat e/Next Year Short/ Medium Term (1-4 years) Longer Term (5+ years) Prohibit parking at Trailhead area A D Create shuttle/drop-off area in VMS parking lot A D Close Booth Falls Rd. and Trailhead area to shuttle/concierge/drop-off access A D Charge for parking at Trailhead area B Reduce parking at VMS B, C Charge for parking at VMS C Prohibit parking at VMS D Provide bus-only access, service level as-is, to Booth Falls stop D Strategy Immediat e/Next Year Short/ Medium Term (1-4 years) Longer Term (5+ years) Perform capacity determination E (3-4 years) FS analyzes Forest Plan compliance in Eagles Nest Wilderness area E Strategy Package A: • Prohibit parking at Trailhead area • Close Booth Falls Rd. to shuttle/drop-off access (via signage, public information, etc.) • Create shuttle/drop-off area in VMS parking lot • All else as-is • Pros: reduces the number of cars parking to use the trail and reduces traffic and potential safety conflicts on Booth Falls Rd. (since everyone will now need to walk up Booth Falls Rd. to access the trailhead) • Cons: would be difficult to enforce not allowing drop -offs at the trailhead Strategy Package B: • Charge for parking at Trailhead area • All else as-is or could pair with reducing parking at VMS • Pros: creates income for TOV; may reduce the number of vehicles parked at the trailhead and traveling on Booth Falls Rd. • Cons: would be expensive to implement a payment collection system; would be a cost to enforce Strategy Package C: • Charge for parking at VMS • All else as-is or could pair with reducing parking at VMS December 17, 2019 - Page 53 of 223 Town of Vail Page 4 • Pros: creates income for VMS; may reduce the number of vehicles parked at VMS and accessing the trail • Cons: would be expensive to implement a payment collection system; would be a cost to enforce Strategy Package D: • Prohibit parking at Trailhead area • Close Booth Falls Rd. to shuttle/drop-off access (via signage, public information, etc.) • Create shuttle/drop-off area in VMS parking lot • Prohibit parking at VMS • Provide bus-only access, service level as-is, to Booth Falls stop • Pros: same as Strategy Package A and likely reduces the number of people accessing the trail due to perceived inconvenience of having to take a shuttle • Cons: same as Strategy Package A, people with dogs would need to be accommodated somehow, people may not be happy with reduced transportation options Strategy Package E: • Perform capacity determination on southern half or entire Eagles Nest Wilderness • FS analyzes Forest Plan compliance in the Eagles Nest Wilderness area • Could be implemented paired with any other strategy mentioned above • Pros: would provide information that would help inform subsequent NEPA planning and any resulting management actions that would focus on balancing the preservation of wilderness values while enhancing opportunities for visitors to obtain a wilderness experience. Other pros include trail tread sustainability and increased water quality • Cons: Could be highly controversial regarding limiting day use. It would also take many years to evaluate and implement since it would require a capacity determination then a full NEPA analysis and public involvement process. Some communities, stakeholders, interested parties may not be happy with potential management actions that could reduce the numbers of visitors that could hike each day. December 17, 2019 - Page 54 of 223 Issues at East Vail Trailheads •Parking and Transportation •Trespass parking/use of private property •Illegal parking on frontage roads •Neighborhood impacts – traffic/congestion •Safety conflicts between pedestrians and vehicles (especially along Booth Falls Rd.) •Sanitation •Human waste •Garbage •Dog waste •Wilderness Character Degradation •Reduced opportunities for solitude •Trail crowding •Resource impacts to soil, water, wildlife, plants etc. •Trail Infrastructure •Trail widening •Erosion •Tree carving •Campfire impacts December 17, 2019 - Page 55 of 223 Traffic on Booth Falls Road •About 450 vehicles/day (ADT) in summer •Speeding is not a huge issue, but it does occur •Potential safety conflict between people walking up road from VMS lot and vehicles parking and dropping off at trailhead December 17, 2019 - Page 56 of 223 Hikers on Booth Creek Trail •Comparison of the number of hikers at Booth: 2010 to 2019 •Includes 104 days from June 23 to Oct. 4 •2010: 9,082 hikers •2019: 23,308 hikers 73 122 198 290 0 50 100 150 200 250 300 350 Weekdays Weekends Average Number of Hikers per Summer Day 2010 2019 December 17, 2019 - Page 57 of 223 Trailhead Use Task Force Activities •Identified and implemented summer/fall 2019 management activities (next slide) •Examining immediate (next year), short/medium term (1-4 years), and long-term (5+ years) management strategies for each trailhead •Booth Creek has only immediate management strategies (subsequent slide) December 17, 2019 - Page 58 of 223 Management Activities: Summer/Fall 2019 •Trail Host Volunteer Program •Forest Service Front Country Rangers •Hiker Survey (523 responses between August and September) •www.HikeVail.net & outreach to other trail websites/apps •Notices to concierge & front desk staff to avoid busy times on popular trails •Portable toilets •Signage improvements December 17, 2019 - Page 59 of 223 Survey Results Highlights •55% (Bighorn) to 67% (Pitkin) hiked the trail for the first time •Average hike duration was 2:57 (Booth) to 3:44 (Pitkin) •74% of Booth hikers hiked to Booth Falls •50% (Booth) to 72% (Gore) knew they were hiking in Wilderness Area •28% (Booth) to 55% (Pitkin) would have hiked at a different time if they knew it was going to be busy •36% (Booth) to 2% (Bighorn) felt moderately to extremely crowded •90% were somewhat to very likely to hike the trail again December 17, 2019 - Page 60 of 223 Management Strategies for Booth Creek •Status: determining which strategies to move forward with December 17, 2019 - Page 61 of 223 Trail Host Program Overview As community ambassadors, Trail Host volunteers provided our guests with wayfinding assistance, trail and parking information, Eagles Nest Wilderness stewardship ethics as well as tips on trail and dog etiquette to impart a welcoming atmosphere. 1Town of Vail | Welcome Center | 12/17/2019 •Budget: $16K 2019; $16K 2020 •Training with USFS, Walking Mountains Science Center, VVMTA Adopt-A-Trail •Coordinated Intercept Survey Aug 15 -25 & Sept 20 -22 60 survey volunteers December 17, 2019 - Page 62 of 223 Trail Host Program Summer 2019 by the numbers •June 26 -September 21 •7,058 guest interactions •611 dogs on leash:122 dogs off leash •87 shuttle vans •40 hosting days -Sat, Sun & Wed (holiday Fridays and Mondays) •14 Trail Hosts •4 East Vail Trailheads & 5 Trails •2 e-bikes 2Town of Vail | Welcome Center | 12/17/2019 December 17, 2019 - Page 63 of 223 Town of Vail East Vail Trails Survey Report November 2019 DOT-VNTSC-VAIL-19-01 Prepared for: The Town of Vail, Colorado December 17, 2019 - Page 64 of 223 REPORT DOCUMENTATION PAGE Form Approved OMB No. 0704-0188 Public reporting burden for this collection of information is estimated to average 1 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. 1. AGENCY USE ONLY (Leave blank) 2. REPORT DATE November 2019 3. REPORT TYPE AND DATES COVERED Final; July – November 2019 4. TITLE AND SUBTITLE Town of Vail East Vail Trails Survey Report 5a. FUNDING NUMBERS VPQ2 6. AUTHOR(S) Travis Crayton, Ben Rasmussen, Margaret Petrella, Chris Calley 5b. CONTRACT NUMBER 7. PERFORMING ORGANIZATION NAME(S) AND ADDRESS(ES) U.S. DOT Volpe Center 55 Broadway Cambridge, MA 02142 8. PERFORMING ORGANIZATION REPORT NUMBER DOT-VNTSC-VAIL-19-01 9. SPONSORING/MONITORING AGENCY NAME(S) AND ADDRESS(ES) Town of Vail 75 S. Frontage Road Vail, CO 81657 10. SPONSORING/MONITORING AGENCY REPORT NUMBER N/A 11. SUPPLEMENTARY NOTES 12a. DISTRIBUTION/AVAILABILITY STATEMENT This document is available to the public on the Volpe Center website. 12b. DISTRIBUTION CODE 13. ABSTRACT (Maximum 200 words) On select days in August and September 2019, Town of Vail staff and volunteers, in partnership with the Volpe Center, administered a survey to visitors to four trailheads located in East Vail. The purpose of the survey was to collect information on characteristics related to transportation choices, visitor attitudes, and trip logistics to inform future management decisions for each trailhead and trail. This report summarizes the results from this survey. Key findings include that visitors to Booth (one of the trailheads, and the most popular of the four) are unique when compared to visitors on the other three trails, most notably with regard to knowledge of its wilderness area designation, commitment to hiking the specific trail, and feeling that the trail was crowded, among other characteristics. Concerning possible transportation management changes at these trails, more visitors are supportive of providing shuttle service to the trails than for limiting trail use or instituting parking fees. 14. SUBJECT TERMS Trail, high use, congestion, visitation, transportation management, transportation survey, survey, visitor use 15. NUMBER OF PAGES 43 16. PRICE CODE 17. SECURITY CLASSIFICATION OF REPORT Unclassified 18. SECURITY CLASSIFICATION OF THIS PAGE Unclassified 19. SECURITY CLASSIFICATION OF ABSTRACT Unclassified 20. LIMITATION OF ABSTRACT Unlimited NSN 7540-01-280-5500 Standard Form 298 (Rev. 2-89) Prescribed by ANSI Std. 239-18 298-102 December 17, 2019 - Page 65 of 223 East Vail Trails Survey Report i Table of Contents Introduction .................................................................................................................................................. 1 Methodology ................................................................................................................................................. 1 Survey Findings ............................................................................................................................................. 1 Transportation Characteristics .................................................................................................................. 2 Hike Characteristics ................................................................................................................................... 4 Visitor Satisfaction .................................................................................................................................. 13 Trip Characteristics ................................................................................................................................. 19 Sources of Information ........................................................................................................................... 21 Attitudes on Transportation Management Options ............................................................................... 23 Demographic Information....................................................................................................................... 26 Conclusions ............................................................................................................................................. 31 Appendix A: Survey Instrument .................................................................................................................. 32 Appendix B: Other Responses ..................................................................................................................... 38 December 17, 2019 - Page 66 of 223 East Vail Trails Survey Report ii Table of Figures Figure 1. Transportation Mode Used to Access Trailhead ............................................................................ 2 Figure 2. Parking Location ............................................................................................................................. 3 Figure 3. Visitors Who Have or Have Not Hiked Trail Before ....................................................................... 4 Figure 4. Visitors Who Were Aware of Wilderness Area Designation .......................................................... 7 Figure 5. Factors Affecting Hike Timing ........................................................................................................ 8 Figure 6. Factors Affecting Trail Choice ........................................................................................................ 9 Figure 7. Visitor Feelings about Hiking Specific Trail Today ........................................................................ 10 Figure 8. Visitor Perceptions of Trail Crowdedness .................................................................................... 11 Figure 9. Visitor Perceptions of Crowdedness at Pitkin by Time of Day ..................................................... 11 Figure 10. Likelihood of Future Return Visit to Trailhead ........................................................................... 12 Figure 11. Satisfaction with Number of People Encountered on the Trail ................................................. 13 Figure 12. Satisfaction with Parking Space Availability ............................................................................... 14 Figure 13. Satisfaction with Physical Condition of the Trail ........................................................................ 14 Figure 14. Satisfaction with Adequacy of Trail Markers ............................................................................. 15 Figure 15. Satisfaction with Experience Arriving at the Trailhead .............................................................. 15 Figure 16. Satisfaction with Adequacy of Onsite Educational Information ................................................ 16 Figure 17. Satisfaction with Presence of U.S. Forest Service Rangers and/or Trail Hosts .......................... 17 Figure 18. Satisfaction with Users’ Adherence to Rules/Regulations ......................................................... 17 Figure 19. Satisfaction with Condition of Temporary Restroom Facilities ................................................. 18 Figure 20. Number of Nights Stayed ........................................................................................................... 19 Figure 21. Lodging Location ........................................................................................................................ 20 Figure 22. Sources of Information Consulted Prior to Visit ........................................................................ 21 Figure 23. Most Helpful Information Sources Consulted Prior to Visit ...................................................... 22 Figure 24. Attitudes on Providing Shuttle Service from Vail Valley ............................................................ 23 Figure 25. Attitudes on Limiting the Number of People Who Can Use the Trail during Busy Times.......... 24 Figure 26. Attitudes on Charging a Parking Fee at Trailhead Parking Lot ................................................... 25 Figure 27. Total Group Size (People Only) .................................................................................................. 26 Figure 28. Total Number of Adults .............................................................................................................. 26 Figure 29. Total Number of Children .......................................................................................................... 27 Figure 30. Total Number of Dogs ................................................................................................................ 27 Figure 31. Residential Location Reported by Visitors ................................................................................. 28 Figure 32. Residential Locations of Bighorn Visitors by Zip Code (N = 54) ................................................. 29 Figure 33. Residential Locations of Booth Visitors by Zip Code (N = 184) .................................................. 29 Figure 34. Residential Locations of Gore Visitors by Zip Code (N = 139) .................................................... 30 Figure 35. Residential Locations of Pitkin Visitors by Zip Code (N = 112) ................................................... 30 December 17, 2019 - Page 67 of 223 East Vail Trails Survey Report iii Table of Tables Table 1. Number of Survey Respondents by Trailhead ................................................................................. 1 Table 2. Average Hike Duration .................................................................................................................... 4 Table 3. Hike Destinations for Bighorn (N = 53) ............................................................................................ 5 Table 4. Hike Destinations for Booth (N = 196) ............................................................................................ 5 Table 5. Hike Destinations for Gore (N = 139) .............................................................................................. 6 Table 6. Hike Destinations for Pitkin (N = 117) ............................................................................................. 7 Table 7. Other Factors Affecting Hike Timing for Bighorn .......................................................................... 38 Table 8. Other Factors Affecting Hike Timing for Booth ............................................................................. 38 Table 9. Other Factors Affecting Hike Timing for Gore ............................................................................... 38 Table 10. Other Factors Affecting Hike Timing for Pitkin............................................................................ 38 Table 11. Website/App Used to Choose Bighorn ....................................................................................... 38 Table 12. Website/App Used to Choose Booth .......................................................................................... 39 Table 13. Website/App Used to Choose Gore ............................................................................................ 39 Table 14. Website/App Used to Choose Pitkin ........................................................................................... 39 Table 15. Other Factors Used to Choose Bighorn ....................................................................................... 39 Table 16. Other Factors Used to Choose Booth .......................................................................................... 39 Table 17. Other Factors Used to Choose Gore ........................................................................................... 39 Table 18. Other Factors Used to Choose Pitkin .......................................................................................... 40 Table 19. Other Stay Locations for Bighorn ................................................................................................ 40 Table 20. Other Stay Locations for Booth ................................................................................................... 40 Table 21. Other Stay Locations for Gore ..................................................................................................... 40 Table 22. Other Stay Locations for Pitkin .................................................................................................... 40 Table 23. Other App/Website Used to Obtain Information about Bighorn ............................................... 41 Table 24. Other App/Website Used to Obtain Information about Booth .................................................. 41 Table 25. Other App/Website Used to Obtain Information about Gore .................................................... 41 Table 26. Other App/Website Used to Obtain Information about Pitkin ................................................... 41 Table 27. Other Source Used to Obtain Information about Bighorn .......................................................... 41 Table 28. Other Source Used to Obtain Information about Booth ............................................................. 41 Table 29. Other Source Used to Obtain Information about Gore .............................................................. 41 Table 30. Other Source Used to Obtain Information about Pitkin ............................................................. 42 Table 31. Additional Feedback Received for Bighorn ................................................................................. 42 Table 32. Additional Feedback Received for Booth .................................................................................... 42 Table 33. Additional Feedback Received for Gore ...................................................................................... 42 Table 34. Additional Feedback Received for Pitkin ..................................................................................... 43 December 17, 2019 - Page 68 of 223 East Vail Trails Survey Report 1 Introduction On select days in August and September 2019, Town of Vail staff and volunteers administered surveys to trail users at four East Vail trailheads: Bighorn, Booth, Gore and Deluge, and Pitkin. The purpose of the survey was to gather information on characteristics related to transportation choices, visitor attitudes, and trip logistics to inform future management decisions for each trailhead and trail. Methodology Town of Vail staff and volunteers administered the surveys at each of the four trailheads to visitors upon completion of their visits (i.e., after they had completed their hikes). Surveys were administered on select days at select trailheads, pending staff and volunteer availability, during the following periods: August 15-24, 2019, and September 21-22, 2019. Survey administration stopped at each trailhead once a sufficient number of surveys (at least 100) were completed by visitors (Table 1). At Bighorn, survey administration continued throughout the entirety of the survey period in an attempt to reach a target of 100 completed surveys; however, due to the low number of visitors to the trailhead during the survey period, only 57 survey respondents completed surveys at Bighorn. The full survey instrument is included as Appendix A. Table 1. Number of Survey Respondents by Trailhead Trailhead Number of Survey Respondents Bighorn 57 Booth 199 Gore 144 Pitkin 123 TOTAL 523 Survey Findings This section reports survey findings, grouped by trailhead site. Percentages shown in charts may not add up to exactly 100 percent due to rounding. Responses receiving three percent or fewer responses are not labeled in charts. The project team ran crosstabs for several survey questions to assess whether there were any unique trends among different groups of survey respondents. Notable findings from the crosstab analysis are included where appropriate in this report. Crosstabs that did not show a notable difference among groups are not included in this report. As noted above, due to the small sample size of 57 at Bighorn, survey results may not be as generalizable to all visitors. December 17, 2019 - Page 69 of 223 East Vail Trails Survey Report 2 Transportation Characteristics Transportation Mode Across all four trailheads, the majority of visitors (64 percent to 81 percent) arrived by personal car, truck, or motorcycle. Notably, 14 percent of visitors to Bighorn arrived by bicycle while bicycle mode share was minimal for the other three trailheads. Twenty-one percent of visitors to Booth and 12 percent of visitors to Gore arrived by rental car. Six percent of visitors to Booth and eight percent of visitors to Gore arrived on foot while eight percent of visitors took a Town of Vail bus to Pitkin. Figure 1 shows the full breakdown of transportation mode by trailhead. Figure 1. Transportation Mode Used to Access Trailhead 72%64% 81%80% 5%21% 12%6%4% 5%8%4%14% 6%8%4% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 57) Booth (N = 199) Gore (N = 144) Pitkin (N = 123)PercentageTrail By other means By foot By bicycle By Uber/Lyft By hotel, concierge van, or shuttle By Town of Vail bus By rental car By personal car, truck, or motorcycle December 17, 2019 - Page 70 of 223 East Vail Trails Survey Report 3 Parking Location Among visitors who arrived via car, the majority at Pitkin, Bighorn, and Gore parked in a trailhead parking space (76 percent, 73 percent, and 65 percent, respectively). For Booth, 41 percent of visitors parked in a trailhead parking space while another 41 percent parked at Vail Mountain School. For Bighorn, a notable 18 percent reported parking at home (suggesting they walked, biked, used transit, or another mode to access the trailhead), and for Gore, a notable 23 percent reported parking on a side street near the trailhead. Figure 2 shows the full breakdown of parking location by trailhead. Figure 2. Parking Location 73% 41% 65% 76% 41% 4%23% 18%6%4% 6% 5%4% 4% 5% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 56) Booth (N = 199) Gore (N = 142) Pitkin (N = 121)PercentageTrail I do not have a vehicle Other Lodging property (hotel, motel, etc.) Other bus stop Town of Vail public parking structure Home Side street near trailhead Vail Mountain School Trailhead parking space December 17, 2019 - Page 71 of 223 East Vail Trails Survey Report 4 Hike Characteristics Prior Visits Across all trailheads, most visitors had not previously hiked the trail they visited before (Figure 3); 55 percent of Bighorn visitors, 66 percent of Booth visitors, 56 percent of Gore visitors, and 67 percent of Pitkin visitors had not previously hiked the trail. Figure 3. Visitors Who Have or Have Not Hiked Trail Before Hike Duration Visitors (excluding visitors who reported a hike duration of more than 24 hours, suggesting an overnight trip) reported an average hike duration of between 2 hours, 57 minutes (Booth) and 3 hours, 44 minutes (Pitkin). Table 2 shows the average hike duration for each trailhead. Table 2. Average Hike Duration Trail Average Duration Bighorn 3 hours, 18 minutes Booth 2 hours, 57 minutes Gore 3 hours, 9 minutes Pitkin 3 hours, 44 minutes 45%34%44%33% 55%66%56%67% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 56) Booth (N = 199) Gore (N =144) Pitkin (N = 122)PercentageTrail No Yes December 17, 2019 - Page 72 of 223 East Vail Trails Survey Report 5 Hike Destination Bighorn A plurality of Bighorn visitors (38 percent) reported having no particular destination on their hike. Another 30 percent reported Bighorn Cabin as their destination while an additional 11 percent reported a specified distance as their destination. Table 3 shows the full list of reported destinations by percentage of respondents. Table 3. Hike Destinations for Bighorn (N = 53) Destination Percentage No particular destination 38% Bighorn Cabin 30% Specified distance 11% Flower beds 4% Keller Mountain 4% North Traverse Peak 4% Creek 2% Lost watch 2% See the range 2% Stream below first meadow 2% Watering hole 1% Booth A majority of Booth visitors (74 percent) reported Booth Falls as their hike destination. Another 17 percent reported Booth Lake as their destination, and four percent reported having no particular destination. Table 4 shows the full list of reported destinations by percentage of respondents. Table 4. Hike Destinations for Booth (N = 196) Destination Percentage Booth Falls 74% Booth Lake 17% No particular destination 4% Specified distance 1% The top 1% First set of trees, walking my old dog 1% Booth Falls and Lake 1% Peak pool 1% Red Buffalo Pass 1% December 17, 2019 - Page 73 of 223 East Vail Trails Survey Report 6 Gore A plurality of Gore visitors (32 percent) reported no particular destination on their hike. Twenty percent reported Gore Lake as their destination, 10 percent reported Deluge Lake, nine percent reported Gore Creek, eight percent reported a specified distance, and six percent reported Deluge Bridge. Table 5 shows the full list of reported destinations by percentage of respondents. Table 5. Hike Destinations for Gore (N = 139) Destination Percentage No particular destination 32% Gore Lake 20% Deluge Lake 10% Gore Creek 9% Specified distance 8% Deluge Bridge 6% Gore Falls 2% Gore, Deluge, Snow Lakes 1% Grave site 1% River 1% Snow Pass 1% An eddy off the trail 1% Deluge Grand Traverse 1% Eccles Pass, Red Buffalo Pass, Gore Lake 1% Frisco to Vail 1% Gore Lake and Snow Lake 1% Gore Trail 1% Gore Creek Campgrounds 1% Groves 1% Red Buffalo Pass 1% December 17, 2019 - Page 74 of 223 East Vail Trails Survey Report 7 Pitkin A majority (52 percent) of Pitkin visitors reported a hike destination of Pitkin Lake. Another 22 percent reported no particular destination while eight percent reported a specified distance and seven percent reported Pitkin Falls as their destination. Table 6 shows the full list of reported destinations by percentage of respondents. Table 6. Hike Destinations for Pitkin (N = 117) Destination Percentage Pitkin Lake 52% No particular destination 22% Specified distance 8% Pitkin Falls 7% The top 2% Pitkin Bridge 2% Waterfall Creek 1% Pitkin Creek 1% Peak V and W 1% Mt. Solitude 1% Meadow area 1% Flat Body Lake 1% East Partner Peak 1% Deluge Lake 1% Avalanche Debris Field 1% Wilderness Area Designation A majority of visitors at Bighorn (71 percent), Gore (72 percent), and Pitkin (64 percent) reported being aware that these trails were in designated wilderness areas. At Booth, only 50 percent of respondents reported being aware that the trail was in a designated wilderness area. Figure 4 shows the percentage breakdown of wilderness area designation awareness by trailhead. Figure 4. Visitors Who Were Aware of Wilderness Area Designation 71% 50% 72%64% 29% 50% 28%36% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 52) Booth (N = 195) Gore (N = 133) Pitkin (N = 121)PercentageTrail No Yes December 17, 2019 - Page 75 of 223 East Vail Trails Survey Report 8 Factors Affecting Hike Timing Between one-third and one-half of visitors across all four trailheads reported that hiking being a good daytime activity was a factor in affecting the timing of their hike, making this the most significant factor affecting hike timing. Other factors with relatively high percentages of respondents across all four trailheads included having afternoon activities planned, making the morning available for hiking, avoiding crowds on the trail, and the weather. Figure 5 shows the percentages of visitors selecting each factor included on the survey by trailhead. Responses given for “other” are reported in Appendix B. Figure 5. Factors Affecting Hike Timing 9% 4% 37% 35% 21% 32% 31% 15% 18% 7% 6% 2% 24% 45% 16% 17% 25% 8% 14% 15% 14% 10% 29% 38% 27% 27% 22% 8% 11% 16% 11% 3% 24% 52% 23% 28% 33% 7% 11% 10% 0%10%20%30%40%50%60% Avoid I-70 traffic traveling to the trailhead Avoid I-70 traffic when leaving trailhead Weather Good daytime activity Availability of parking Avoid crowds on trail Had afternoon activities planned, so had the morning free Had morning activities planned, so the afternoon free Other No, none of these affected my start time Pitkin (N = 123)Gore (N = 144)Booth (N = 199)Bighorn (N = 57) December 17, 2019 - Page 76 of 223 East Vail Trails Survey Report 9 Factors Affecting Trail Choice More than one-third of visitors across all four trailheads indicated convenience of trail location as a significant factor in their choice of trailhead for a hike. More than one-fourth of Booth visitors reported a recommendation for a website or app (26 percent), whereas visitors at other trailheads were less likely to cite this as a factor. In addition, 31 percent of Booth visitors mentioned a recommendation of a friend or family member as a factor in their trail choice. Nearly one-third of Pitkin visitors (32 percent) indicated level of hike difficulty as a factor in their trail choice. Relative to other trail visitors, Bighorn visitors were less likely to cite the recommendation of a family/friend or length of the trail as a factor in their trail choice. Gore visitors were equally likely to cite level of difficulty (26 percent), length of trail (25 percent), and recommendation of a family/friend (26 percent). Figure 6 shows the percentage of visitors selecting each factor included on the survey by trailhead. Responses given for “other” are reported in Appendix B. Figure 6. Factors Affecting Trail Choice 16% 9% 11% 16% 42% 23% 16% 4% 26% 31% 7% 7% 26% 41% 24% 25% 4% 12% 26% 2% 8% 14% 36% 26% 25% 6% 24% 23% 6% 9% 14% 46% 32% 23% 5% 21% 0%5%10%15%20%25%30%35%40%45%50% Recommendation of a friend/family member Recommendation of a concierge/local business Recommendation from a book, brochure, or social media Recommendation from a website/app Convenient location (close to where you are staying/live) Level of difficulty of the trail Length of the trail No particular reason Other Pitkin (N = 123)Gore (N = 144)Booth (N = 199)Bighorn (N = 57) December 17, 2019 - Page 77 of 223 East Vail Trails Survey Report 10 Visitor Feelings about Hiking Specific Trail Today Majorities of visitors as Booth (72 percent) and Gore (61 percent) reported feeling strongly about hiking their chosen trail that day and would have hiked it even if they had learned the trail was crowded. Bighorn visitors were evenly split 50 percent to 50 percent in terms of feeling strongly or not feeling strongly about their chosen hike while 55 percent of Pitkin visitors reported not feeling strongly about their hike choice. Figure 7 shows the full percentages by trailhead. Figure 7. Visitor Feelings about Hiking Specific Trail Today 50% 72%61% 45% 50% 28%39% 55% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 54) Booth (N = 188) Gore (N = 141) Pitkin (N = 123)PercentageTrail I did not feel strongly about hiking this trail today, so if I learned this trail was crowded, I would have considered hiking another trail in the area. I felt strong about hiking this trail today, so even if I had learned the trail was crowded, I would not have considered hiking another trail in the area. December 17, 2019 - Page 78 of 223 East Vail Trails Survey Report 11 Perception of Trail Crowdedness Majorities of visitors at Bighorn (76 percent), Gore (56 percent), and Pitkin (55 percent) reported that they perceived the trail to be not at all crowded during their visit. By contrast, at Booth, just 19 percent of visitors reported perceiving the trail as not at all crowded. Forty-five percent of Booth visitors perceived the trail as slightly crowded while another 31 percent perceived it as moderately crowded. Few visitors (fewer than five percent) at any of the trailheads indicated that conditions were extremely and/or very crowded. Figure 8 shows the full percentage breakdown of perceptions of trail crowdedness. Figure 8. Visitor Perceptions of Trail Crowdedness Notably, at Pitkin, visitors who visited in the afternoon were more likely to report the trail as being not at all crowded (66 percent) compared with visitors who visited in the morning (44 percent). Figure 9 shows the full percentage breakdown of perceptions of crowdedness at Pitkin by time of day. Figure 9. Visitor Perceptions of Crowdedness at Pitkin by Time of Day 76% 19% 56%55% 22% 45% 27%26% 31% 13%16% 4%4% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 51) Booth (N = 187) Gore (N = 135) Pitkin (N = 100)PercentageTrail Extremely crowded Very crowded Moderately crowded Slightly crowded Not at all crowded 44% 66% 30% 22% 19% 12%5% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Morning (N = 57)Afternoon (N = 59)PercentageTime of Day Extremely crowded Very crowded Moderately crowded Slightly crowded Not at all crowded December 17, 2019 - Page 79 of 223 East Vail Trails Survey Report 12 Likelihood of Future Visits Majorities of visitors at all four trailheads reported being very likely to visit again. Ten percent or less of visitors at all trails reported being not too likely to visit again while less than two percent of visitors at each trailhead reported being not at all likely to visit again. Figure 10 shows the full percentage breakdown of likelihood of a future return visit by trailhead. Figure 10. Likelihood of Future Return Visit to Trailhead 7%6%10%7%7% 22%19%25% 85% 70%70%64% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 55) Booth (N = 186) Gore (N = 140) Pitkin (N = 113)PercentageTrail Very likely Somewhat likely Not too likely Not at all likely December 17, 2019 - Page 80 of 223 East Vail Trails Survey Report 13 Visitor Satisfaction Visitors were asked about their level of satisfaction with various aspects of their experience at the Vail trailheads, including number of people encountered on the trail, parking space availability, the physical condition of the trail, adequacy of trail markers, experience arriving at the trailhead, adequacy of onsite educational information, presence of U.S. Forest Service Rangers and/or trail hosts, users’ adherence, to rules/regulations, and the condition of temporary restroom facilities. In general, visitors expressed the highest levels of satisfaction with the physical condition of the trail (66 percent to 76 percent across all four trailheads) and their experience arriving at the trailhead (66 percent to 73 percent). Visitors to Bighorn reported tended to have higher levels of satisfaction across all aspects surveyed. Visitor satisfaction across trailheads differed most in terms of number of people encountered on the trail, adequacy of trail markers, and the condition of temporary restroom facilities. Visitors across all four trailheads tended to be less satisfied with the parking space availability and the adequacy of onsite educational information. Detailed findings for each visitor experience attribute are presented below. Satisfaction with Number of People Encountered on Trail Majorities of visitors at Bighorn (82 percent), Gore (64 percent), and Pitkin (64 percent) reported being very satisfied with the number of people on they encountered on the trail. By contrast, just 32 percent of visitors at Booth reported being very satisfied with the number of people encountered on the trail, compared with 25 percent reporting being satisfied and 31 percent reporting being neither satisfied nor dissatisfied. Few visitors (six percent or fewer) were dissatisfied with the number of people encountered on the trail. Figure 11 shows the full satisfaction rating breakdown by trailhead. Figure 11. Satisfaction with Number of People Encountered on the Trail 4%6%6%4% 31% 15%11%15% 25% 15%17% 82% 39% 64%64% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 55) Booth (N = 187) Gore (N = 139) Pitkin (N = 118)PercentageTrailhead Very satisfied Satisfied Neither satisfied nor dissatisfied Dissatisfied Very dissatisfied December 17, 2019 - Page 81 of 223 East Vail Trails Survey Report 14 Satisfaction with Parking Space Availability Majorities of visitors at Bighorn (51 percent), Gore (52 percent), and Pitkin (50 percent) reported being very satisfied with parking space availability at their trailhead. By contrast, just 37 percent of Booth visitors reported being very satisfied with parking space availability while 21 percent reported being satisfied, 23 percent reported being neither satisfied nor dissatisfied, and 15 percent reported being dissatisfied. At Pitkin, though a majority reported being very satisfied or satisfied, a notable 17 percent reported being dissatisfied with parking space availability. Figure 12 shows the full satisfaction rating breakdown by trailhead. Figure 12. Satisfaction with Parking Space Availability Satisfaction with the Physical Condition of the Trail Large majorities of visitors at all four trailheads reported being very satisfied with the physical condition of the trailhead. Figure 13 shows the full satisfaction rating breakdown by trailhead. Figure 13. Satisfaction with Physical Condition of the Trail 4%5%6%7%15%6% 17%11% 23% 15% 15%27% 21% 23%11% 51%37%52%50% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 55) Booth (N = 187) Gore (N = 139) Pitkin (N = 118)PercentageTrailhead Very satisfied Satisfied Neither satisfied nor dissatisfied Dissatisfied Very dissatisfied 4%4% 5%4%8%22%16%17% 21% 76%73%76%66% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 55) Booth (N = 187) Gore (N = 139) Pitkin (N = 118)PercentageTrailhead Very satisfied Satisfied Neither satisfied nor dissatisfied Dissatisfied Very dissatisfied December 17, 2019 - Page 82 of 223 East Vail Trails Survey Report 15 Satisfaction with Adequacy of Trail Markers Majorities of visitors at all four trailheads reported being very satisfied with adequacy of trail markers at each trailhead. However, these majorities were smaller at Booth (52 percent) and Pitkin (53 percent) compared with Bighorn and Gore. Notably, nine percent of visitors at Booth reported being dissatisfied with the trail markers, and notable percentages at Booth (15 percent), Gore (13 percent), and Pitkin (19 percent) reported being neither satisfied nor dissatisfied with the trail markers. Figure 14 shows the full satisfaction rating breakdown by trailhead. Figure 14. Satisfaction with Adequacy of Trail Markers Satisfaction with Experience Arriving at the Trailhead Majorities of visitors at all four trailheads reported being very satisfied with their experience arriving at the trailhead. Figure 15 shows the full satisfaction rating breakdown by trailhead. Figure 15. Satisfaction with Experience Arriving at the Trailhead 9%5%8% 15% 13%19%13% 22% 21% 24% 75% 52%61%53% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 55) Booth (N = 187) Gore (N = 139) Pitkin (N = 118)PercentageTrailhead Very satisfied Satisfied Neither satisfied nor dissatisfied Dissatisfied Very dissatisfied 4%11%11%12% 22% 20%14%17% 73%66%71%68% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 55) Booth (N = 187) Gore (N = 139) Pitkin (N = 118)PercentageTrailhead Very satisfied Satisfied Neither satisfied nor dissatisfied Dissatisfied Very dissatisfied December 17, 2019 - Page 83 of 223 East Vail Trails Survey Report 16 Satisfaction with Adequacy of Onsite Educational Information Majorities of visitors at Bighorn (62 percent), Gore (61 percent), and Pitkin (57 percent) reported being very satisfied with onsite educational information at their trailhead. Notably, just 49 percent of visitors at Booth reported being very satisfied with onsite educational information. Nineteen percent of Bighorn visitors, 22 percent of Booth visitors, 12 percent of Gore visitors, and 21 percent of Pitkin visitors reported being neither satisfied nor dissatisfied with the onsite educational information at their trailhead. Figure 16 shows the full satisfaction rating breakdown by trailhead. Figure 16. Satisfaction with Adequacy of Onsite Educational Information 19% 22% 12%21% 19% 25% 24% 19% 62% 49% 61%57% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 55) Booth (N = 187) Gore (N = 139) Pitkin (N = 118)PercentageTrailhead Very satisfied Satisfied Neither satisfied nor dissatisfied Dissatisfied Very dissatisfied December 17, 2019 - Page 84 of 223 East Vail Trails Survey Report 17 Satisfaction with Presence of U.S. Forest Service Rangers and/or Trail Hosts Majorities of visitors at all four trailheads reported being very satisfied with the presence of U.S. Forest Service rangers and/or trail hosts. Specifically, 74 percent of Bighorn visitors were very satisfied, whereas the majorities were somewhat smaller at Pitkin (59 percent) and Booth (58 percent). Notably, between 17 percent and 25 percent of visitors reported being neither satisfied nor dissatisfied with the U.S. Forest Service presence and six percent of visitors at Booth reported being very dissatisfied. Figure 17 shows the full satisfaction rating breakdown by trailhead. Figure 17. Satisfaction with Presence of U.S. Forest Service Rangers and/or Trail Hosts Satisfaction with Users’ Adherence to Rules/Regulations Majorities of visitors at all four trailheads reported being very satisfied with users’ adherence to rules/regulations. Notably, however, six percent of Bighorn visitors and seven percent of Booth visitors reported being dissatisfied while five percent of Gore visitors and seven percent of Pitkin visitors reported being very dissatisfied. Figure 18 shows the full satisfaction rating breakdown by trailhead. Figure 18. Satisfaction with Users’ Adherence to Rules/Regulations 6% 21% 18% 17%25% 5% 15% 12% 13% 74% 58%69%59% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 55) Booth (N = 187) Gore (N = 139) Pitkin (N = 118)PercentageTrailhead Very satisfied Satisfied Neither satisfied nor dissatisfied Dissatisfied Very dissatisfied 5%7%6%7%4%9%11%14%17%19%22%17%16% 66%58%61%58% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 55) Booth (N = 187) Gore (N = 139) Pitkin (N = 118)PercentageTrailhead Very satisfied Satisfied Neither satisfied nor dissatisfied Dissatisfied Very dissatisfied December 17, 2019 - Page 85 of 223 East Vail Trails Survey Report 18 Satisfaction with Condition of Temporary Restroom Facilities Majorities of visitors at Bighorn (68 percent) and Gore (69 percent) reported being very satisfied with the condition of temporary restroom facilities. However, just 44 percent of Booth visitors and 41 percent of Pitkin visitors reported being very satisfied, with nearly one-third of visitors reporting as satisfied and another fifth as neither satisfied nor dissatisfied. At Pitkin, five percent of visitors reported being very dissatisfied with the condition of the temporary restroom facilities. Figure 19 shows the full satisfaction rating breakdown by trailhead. Figure 19. Satisfaction with Condition of Temporary Restroom Facilities 7%5% 18%22% 14% 21% 7% 29% 15% 31% 68% 44% 69% 41% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 55) Booth (N = 187) Gore (N = 139) Pitkin (N = 118)PercentageTrailhead Very satisfied Satisfied Neither satisfied nor dissatisfied Dissatisfied Very dissatisfied December 17, 2019 - Page 86 of 223 East Vail Trails Survey Report 19 Trip Characteristics Number of Nights Stayed Visitors to Bighorn (45 percent), Gore (36 percent), and Pitkin (31 percent) were most likely to report staying no nights, suggesting a day trip or local visit to the trailhead. Visitors to Booth (38 percent), by contrast, were most likely to report staying three to six nights, suggesting visiting from further away or hiking as part of a trip. Notable percentages of visitors to Pitkin (30 percent) and Gore (24 percent) also reported staying three to six nights. Figure 20 shows the full percentage breakdown of nights stayed by trailhead. Figure 20. Number of Nights Stayed 45% 18% 36%31% 9% 9% 17% 10% 13% 14% 13% 16% 11% 38% 24%30% 21%21%10%12% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 53) Booth (N = 182) Gore (N = 131) Pitkin (N = 106)PercentageTrailhead 7+ 3 to 6 2 1 0 December 17, 2019 - Page 87 of 223 East Vail Trails Survey Report 20 Lodging Of visitors who reported staying overnight, majorities at Bighorn (54 percent) and Booth (51 percent) reported staying in Vail on their trip, as did pluralities of visitors to Pitkin (47 percent) and Gore (41 percent). Notable percentages of visitors to Booth (18 percent), Gore (13 percent), and Pitkin (12 percent) reported staying in Avon/Beaver Creek. Notable percentages of visitors at Gore (18 percent) and Pitkin (15 percent) reported camping. Figure 21 shows the full percentage breakdown of lodging location responses by trailhead. Responses given for “other” are reported in Appendix B. Figure 21. Lodging Location 54% 51%41%47% 8% 18% 13%12% 4%7% 7%4%4% 6%5%18%15% 6%4%7% 6%4%4% 16%15%18%24% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 50) Booth (N = 177) Gore (N = 120) Pitkin (N = 100) Other Vacation/second home With family/friend Camping Paid lodging Summit County Other area in Eagle County Avon/Beaver Creek Vail December 17, 2019 - Page 88 of 223 East Vail Trails Survey Report 21 Sources of Information Notable sources of information consulted prior to visiting the trailheads included friends, relatives, or word of mouth in general; previous visits; the U.S. Forest Service website; and other apps or websites. Figure 22 shows the full percentage breakdown of sources consulted by trailhead. In general, the percentage of respondents consulting a particular source were within five percent or less across the four trailheads. Exceptions to this general trend include the 25 percent of visitors to Pitkin who did not obtain information prior to their visit; the 32 percent of visitors to Pitkin who relied on friends, relatives or word of mouth; and the 27% of Gore visitors who consulted the U.S. Forest Service website. Responses given for “other app/website” and “other” are reported in Appendix B. Figure 22. Sources of Information Consulted Prior to Visit 18% 37% 7% 14% 2% 7% 25% 18% 7% 12% 7% 11% 40% 8% 15% 8% 20% 27% 5% 8% 12% 27% 34% 8% 18% 1% 2% 26% 22% 1% 13% 13% 20% 35% 4% 19% 2% 2% 26% 32% 8% 7% 20% 0%5%10%15%20%25%30%35%40%45% U.S. Forest Service website Other app/website Social media Travel guides, tour books, or brochures U.S. Forest Service Ranger Station Vail Welcome Center/Information Center Previous visits Friends, relatives, word of mouth Concierge/local business Other Did not obtain information prior to this visit Pitkin (N = 123)Gore (N = 144)Booth (N = 199)Bighorn (N = 57) December 17, 2019 - Page 89 of 223 East Vail Trails Survey Report 22 Other apps or websites received the greatest percentage share for all four trailheads as being the most helpful sources consulted prior to their visits. Sample sizes for this question were small across all four trailheads, and therefore these results may not be generalizable across visitors. In general, the percentage of respondents identifying a particular source as the most helpful were within five percent or less across the four trailheads. Exceptions to this general trend include the 19 percent of visitors to Gore who identified not obtaining information prior to the visit as the most helpful; the 17 percent of Gore visitors who rated concierge/local business as most helpful; the 20 percent of Pitkin visitors who rated a previous visit as the most helpful; the 14 percent of Pitkin visitors who rated a travel guide, tour book, or brochure as most helpful; and the seven percent of Booth visitors who rated the U.S. Forest Service website as most helpful. Appendix B shows the responses received for other apps or websites consulted by visitors. Figure 23 shows the full percentage breakdown of the most helpful sources as identified by visitors by trailhead. Figure 23. Most Helpful Information Sources Consulted Prior to Visit 17% 33% 4% 17% 8% 13% 8% 7% 40% 5% 16% 2% 11% 21% 5% 17% 39% 5% 6% 2% 16% 17% 19% 13% 36% 14% 3% 20% 17% 6% 0%5%10%15%20%25%30%35%40%45% U.S. Forest Service website Other app/website Social media Travel guides, tour books, or brochures U.S. Forest Service Ranger Station Vail Welcome Center/Information Center Previous visits Friends, relatives, word of mouth Concierge/local business Other Did not obtain information prior to this visit Pitkin (N = 64)Gore (N = 64)Booth (N = 81)Bighorn (N = 24) December 17, 2019 - Page 90 of 223 East Vail Trails Survey Report 23 Attitudes on Transportation Management Options Respondents were asked the extent to which they favored or opposed a range of transportation management options using a five-point scale (strongly oppose, slightly oppose, neither support nor oppose, slightly support, or strongly support). Support was greatest for a potential shuttle service from Vail Valley to the East Vail trailheads, with 42 percent (Pitkin) to 57 percent (Booth) of visitors showing some level of support (strongly or slightly). Support was much lower for limiting the number of people who use the trailheads at busy times or for charging a parking fee. Only 24 percent (Booth) to 35 percent (Pitkin) of trail visitors supported (strongly or slightly) visitor limitations, and only 15 percent (Bighorn) to 22 percent (Gore) supported parking fees. In particular, concerning parking fees, there were differences across trailheads in the strength of opposition, with 39 percent (Pitkin) to 61 percent (Bighorn) of visitors expressing strong opposition. Detailed findings for each transportation management option surveyed are reported below. Shuttle Service When asked about potentially providing shuttle service from Vail Valley to the East Vail trailheads, support outweighed opposition at all four trailheads. A majority of visitors at Bighorn and Booth indicated some level of support, with 42 percent of Booth visitors indicating strong support. Notably, pluralities at Bighorn (31 percent), Pitkin (30 percent) and Gore (26 percent) also strongly support the shuttle. However, visitors at Pitkin and Gore are somewhat more undecided, as 36 percent and 30 percent, respectively, reported neither supporting nor opposing the potential service. Thirty-one percent of visitors at Bighorn reported being opposed (slightly or strongly) to the shuttle, whereas somewhat fewer visitors expressed opposition at each of the other sites (about one-fifth). Figure 24 shows the full percentage breakdown of attitudes on potential shuttle service by trailhead. Figure 24. Attitudes on Providing Shuttle Service from Vail Valley 31%42% 26%30% 24% 15% 23%12% 15% 23%30%36% 16% 9%10%8% 15%10%10%14% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 55) Booth (N = 183) Gore (N = 136) Pitkin (N = 107)PercentageTrailhead Strongly oppose Slightly oppose Neither support nor oppose Slightly support Strongly support December 17, 2019 - Page 91 of 223 East Vail Trails Survey Report 24 Limiting Trail Usage Trail visitors were more likely to oppose limiting the number of people who can use the trail during busy times than they were to support such a measure. Opposition was strongest at Bighorn, where 28 percent of visitors strongly opposed the proposal while another 30 percent slightly opposed it. At Booth, 20 percent strongly opposed it and another 28 percent slightly opposed it, with an additional 28 percent neither supporting nor opposing it. At Gore, the plurality of visitors (34 percent) neither supported nor opposed it, though 16 percent reported strongly opposing the potential limits while another 24 percent slightly opposed it. Visitors to Pitkin were most divided on the question, with nearly one-fourth of visitors slightly opposing, another one-fourth neither supporting nor opposing, and another one-fourth slightly supporting the potential limits. Figure 25 shows the full percentage breakdown of attitudes on trail usage limits by trailhead. Figure 25. Attitudes on Limiting the Number of People Who Can Use the Trail during Busy Times 11%7%6%10% 15%17%20% 25% 17%28%34%25% 30% 28%24%24% 28%20%16%16% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 55) Booth (N = 183) Gore (N = 136) Pitkin (N = 107)PercentageTrailhead Strongly oppose Slightly oppose Neither support nor oppose Slightly support Strongly support December 17, 2019 - Page 92 of 223 East Vail Trails Survey Report 25 Parking Fees A majority of trail visitors at all four trailheads expressed some level of opposition to charging parking fees at trailhead parking lots. At Bighorn, a majority of visitors (61 percent) reported strongly opposing potential parking fees. Similarly, at Gore, 50 percent of visitors strongly opposed the proposal. At Booth, 44 percent reported being strongly opposed while another 18 percent reported being slightly opposed. At Pitkin, 39 percent reported being strongly opposed and another 27 percent reported being slightly opposed to the proposal. Figure 26 shows the full percentage breakdown of attitudes on potential parking fees by trailhead. Support (strong or slight) ranged from 15 percent to 22 percent across all four trailheads. Figure 26. Attitudes on Charging a Parking Fee at Trailhead Parking Lot 4%7%9%7%11%10%13%10% 13%21%16%16% 11% 18%13%27% 61% 44%50%39% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 55) Booth (N = 183) Gore (N = 136) Pitkin (N = 107)PercentageTrailhead Strongly oppose Slightly oppose Neither support nor oppose Slightly support Strongly support December 17, 2019 - Page 93 of 223 East Vail Trails Survey Report 26 Demographic Information Group Size About one-half of respondents at each trailhead reported a total group size of two. Compared to the other trailheads, Bighorn was less likely to have group sizes of three or more. Figure 27 shows the full percentage breakdown of group sizes by trailhead. Figure 27. Total Group Size (People Only) About one-half of groups, whether hiking with children and/or dogs, included two adults. At Booth, an additional third of groups (32 percent) were comprised of three or more adults. Pitkin had a similar share of groups with three or more adults (29 percent). At Bighorn, 36 percent of groups included one adult, as did 31 percent of groups at Gore. Figure 28 shows the full percentage breakdown of the number of adults in a group by trailhead. Figure 28. Total Number of Adults 36% 17%29%23% 55% 47% 44%45% 9% 37%27%32% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 55) Booth (N = 186) Gore (N = 140) Pitkin (N = 114)PercentageTrailhead 3+ 2 1 36% 18%31%24% 55% 50% 46% 47% 9% 32%23%29% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 55) Booth (N = 186) Gore (N = 140) Pitkin (N = 114)PercentageTrailhead 3+ 2 1 December 17, 2019 - Page 94 of 223 East Vail Trails Survey Report 27 Large majorities of groups at every trailhead (89 percent or more) did not include any children under age 18. Visitors at Gore and Booth were most likely to have children in their groups. Figure 29 shows the full percentage breakdown of number of children included in a group. Figure 29. Total Number of Children Similarly, large majorities of groups (at least 78 percent) did not include any dogs, though a larger number of groups did include at least one dog compared with including children. Figure 30 shows the full percentage breakdown of number of dogs included in groups by trailhead. Figure 30. Total Number of Dogs 98%90%89%93% 4%6%6%5%4% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 55) Booth (N = 186) Gore (N = 140) Pitkin (N = 114)PercentageTrailhead 2+ 1 0 82%89%78%81% 15%8% 17%13% 4%5%14% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 55) Booth (N = 186) Gore (N = 140) Pitkin (N = 114)PercentageTrailhead 2+ 1 0 December 17, 2019 - Page 95 of 223 East Vail Trails Survey Report 28 Residential Location A majority of visitors (59 percent) to Booth reported a home location outside of Colorado. For Gore, a majority of visitors (54 percent) reported a home location in Colorado, but not in a local area (defined as a zip code of 80443, 81631, 81632, 81657, or 81658). Survey respondents at Bighorn reported the largest share of local visitors at 38 percent. Figure 31 shows the full percentage breakdown of local, in- state (excluding local areas), and out-of-state visitors by trailhead. Figure 31. Residential Location Reported by Visitors 38% 6%14%12% 33% 34% 54%46% 29% 59% 32%42% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Bighorn (N = 55) Booth (N = 187) Gore (N = 140) Pitkin (N = 113)PercentageTrailhead Out-of-state In-state Local December 17, 2019 - Page 96 of 223 East Vail Trails Survey Report 29 Figure 32 through Figure 35 show the residential locations of visitors’ zip codes by trailhead, with larger circles indicating larger number of visitors from that zip code. Figure 32. Residential Locations of Bighorn Visitors by Zip Code (N = 54) Figure 33. Residential Locations of Booth Visitors by Zip Code (N = 184) December 17, 2019 - Page 97 of 223 East Vail Trails Survey Report 30 Figure 34. Residential Locations of Gore Visitors by Zip Code (N = 139) Figure 35. Residential Locations of Pitkin Visitors by Zip Code (N = 112) December 17, 2019 - Page 98 of 223 East Vail Trails Survey Report 31 Conclusions In general, the results above show that visitors on the East Vail trails are generally similar across the four trailheads. However, visitors to Booth are unique when compared to visitors on the other three trails, most notably with regard to: • Fewer visitors knowing they were in a designated wilderness area • More visitors wanting to hike the trail even if they knew it was going to be crowded • More visitors feeling moderately or slightly crowded than not at all crowded • Similarly, fewer visitors feeling very satisfied with the number of people encountered on the trail • Fewer visitors feeling very satisfied with parking space availability • More visitors spending multiple nights in the area • More visitors being from out of the state With regards to possible transportation management changes at these trails, more visitors are supportive of providing shuttle service to the trails (more so for Booth) than for limiting trail use or instituting parking fees. Additionally, more visitors at Bighorn were very satisfied with existing conditions than at the other trails, and more visitors were local to the area. December 17, 2019 - Page 99 of 223 East Vail Trails Survey Report 32 Appendix A: Survey Instrument December 17, 2019 - Page 100 of 223 VAIL HIKER SURVEY 2019 Date: __________________ Trailhead – circle one: Timeframe: ________ AM ________ PM BOOTH GORE PITKIN BIGHORN 1. How did you arrive at this trailhead today?  By personal car, truck, or motorcycle  By rental car  By Town of Vail Bus  By hotel / concierge van / shuttle  By Uber / Lyft  By bicycle  By foot  Other please specify: __________________________ 2. Where is your personal (or rental) vehicle currently parked?  Trailhead parking spaces  Vail Mountain School (for Booth trail)  Side street near the trailhead  Home  Town of Vail public parking structure  Other bus stop please specify: __________________________  Lodging property (e.g., hotel, motel, campground, etc.)  Other please specify: __________________________  I do not have a vehicle. 3. Have you hiked this trail before today? (check one)  No (this is my first time) – GO TO QUESTION 4  Yes  4. How long did you hike the trail? _____ minutes / hours 5. What was your destination on this hike? __________________________________________ 6. Prior to starting your hike today, were you aware that this trail is in a designated Wilderness Area?  Yes, aware  No, not aware 7. What factor(s) affected the timing of your hike? (check ALL that apply)  Avoid I-70 traffic traveling to trailhead  Avoid I-70 traffic when leaving trailhead  Weather  Good daytime activity  Availability of parking  Avoid crowds on trail  Had afternoon activities planned, so had the morning free  Had morning activities planned, so had the afternoon free  Other please specify: _______________________________  No, none of these affected my start time Not including this visit, approximately how many times have you hiked any of the East Vail trails in the last three years? (check one)  1 to 5 times  6 to 10 times  More than 10 times December 17, 2019 - Page 101 of 223 8. What factor(s) explain why you chose to hike this particular trail today? (check ALL that apply)  Recommendation of a friend / family member  Recommendation of a concierge / local business  Recommendation from a book / brochure / social media  Recommendation from a website/app please specify: __________________  Convenient location (i.e., close to where I am staying/where I live)  Level of difficulty of the trail  Length of the trail  No particular reason  Other please specify: _______________________________ 9. Which of the following statements comes closer to your view? (check ONE)  I felt strongly about hiking this trail today; so even if I had learned the trail was crowded, I would not have considered hiking another trail in the area  I did not feel that strongly about hiking this trail today; so if I learned this trail was crowded, I would have considered hiking another trail in the area 10. How many total nights are you spending away from home on this trip? _____ nights If “0” nights, GO TO QUESTION 12. If ONE OR MORE nights away from home: 11. Where are you staying on this trip? (check ALL that apply)  Vail  Avon / Beaver Creek  Other area in Eagle County  Summit County  Paid Lodging  Camping  With Family / Friend  Vacation / Second Home  Other please specify: ______________________________ 12. Prior to your visit, what information sources, if any, did you use to obtain information about the East Vail trails? Of the sources you used, which ONE was most helpful? Sources Used (check ALL that apply) Most Helpful (check ONE) U.S. Forest Service website   Other app/website (please specify):   Social media (e.g., Facebook, Instagram)   Travel guides/tour books/brochures   US Forest Service Ranger Station Vail Welcome Center / Information Center   Previous visits   Friends / relatives / concierge/word of mouth   Concierge / local business Other (please specify): ________________   Did not obtain information prior to this visit  December 17, 2019 - Page 102 of 223 13. Recreation experience / trail facilities – please rate your satisfaction or dissatisfaction with the item using a scale of 1 to 5 where 1 means very dissatisfied and 5 means very satisfied. SATISFACTION RATING Very Dissatisfied Somewhat Dissatisfied Neither Dissatisfied nor Satisfied Somewhat Satisfied Very Satisfied Not Applicable Number of People Encountered on the Trail 1 2 3 4 5 N/A Parking Space Availability 1 2 3 4 5 N/A Physical Condition of Trail (e.g., erosion or widening) 1 2 3 4 5 N/A Adequacy of Trail Markers 1 2 3 4 5 N/A Travel Experience Arriving at the Trailhead 1 2 3 4 5 N/A Adequacy of Onsite Educational Information and Information on Rules / Regulations 1 2 3 4 5 N/A Presence of US Forest Service Rangers and/or Trail Hosts 1 2 3 4 5 N/A Users adherence to rules / regulations (regarding dogs, etc.) 1 2 3 4 5 N/A Condition of Temporary Restroom Facilities 1 2 3 4 5 N/A 14. How crowded did you feel while hiking today?  Not at all crowded  Slightly crowded  Moderately crowded  Very crowded  Extremely crowded December 17, 2019 - Page 103 of 223 15. Please rate your level of support or opposition for the following TRANSPORTATION MANAGEMENT OPTIONS for managing visitor use of the Vail trail where you hiked today. Strongly support Slightly Support Neither support or oppose Slightly Oppose Strongly oppose Provide a shuttle service from Vail Village to this trailhead 1 2 3 4 5 Limit the number of people who can use certain trails during busy times (e.g., during peak periods) 1 2 3 4 5 Charge a parking fee at the trailhead parking lot 1 2 3 4 5 16. How likely are you to visit this trail in the future? (check one)  Very likely  Somewhat likely  Not too likely  Not at all likely December 17, 2019 - Page 104 of 223 17. How many people are in your group today, including yourself? Adults (18 and older): Children (under 18): Dogs: __________ 18. Where do you live? City: __ State: Zip: Country (if not U.S.): 19. If you have additional feedback you would like to share, please use the space below. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________THANK YOU! December 17, 2019 - Page 105 of 223 East Vail Trails Survey Report 38 Appendix B: Other Responses What factor(s) affected the timing of your hike today? Table 7. Other Factors Affecting Hike Timing for Bighorn Response Count Response unrelated to time of day 5 Scheduling around other commitments 2 Weather 2 Avoid I-70 traffic [unspecified whether to/from trailhead] 1 Table 8. Other Factors Affecting Hike Timing for Booth Response Count Response unrelated to time of day 8 Scheduling around other commitments 4 Tired - short hike 2 Avoid crowds on trail 1 Good daytime activity 1 Had afternoon activities planned, so had the morning free 1 Adjusting to time zone 1 Table 9. Other Factors Affecting Hike Timing for Gore Response Count Response unrelated to time of day 6 Response unclear 4 Scheduling around other commitments 2 Weather 2 Time of year 1 Tired - short hike 1 Table 10. Other Factors Affecting Hike Timing for Pitkin Response Count Response unrelated to time of day 8 After breakfast 2 Good daytime activity 1 Had planned to hike other trail, but it was closed 1 Tired - short hike 1 What factor(s) explain why you chose to hike this particular trail today? Table 11. Website/App Used to Choose Bighorn Response Count All Trails 7 Artemis 1 Trail Run app 1 December 17, 2019 - Page 106 of 223 East Vail Trails Survey Report 39 Table 12. Website/App Used to Choose Booth Response Count All Trails 34 Google Search 5 Trip Advisor 2 Multiple (All Trails, Google Search) 1 Multiple (All Trails, Trip Advisor) 1 VacationIdea.com 1 Online (unspecified) 1 Table 13. Website/App Used to Choose Gore Response Count All Trails 9 Google Search 3 REI Hiking Project 2 Women Hikers 1 13ers.com 1 Table 14. Website/App Used to Choose Pitkin Response Count All Trails 7 REI Trail Run app 1 REI Hiking Project 1 Cotrex 1 Table 15. Other Factors Used to Choose Bighorn Response Count Response unclear 10 Hiked before/Like the trail/Beautiful trail 3 Less crowded 2 Table 16. Other Factors Used to Choose Booth Response Count Hiked before/Like the trail/Beautiful trail 13 Response unclear 5 All Trails 2 Convenient location (close to where you are staying/live) 1 Google Search 1 Personal knowledge 1 Table 17. Other Factors Used to Choose Gore Response Count Hiked before/Like the trail/Beautiful trail 14 Response unclear 7 Less crowded 4 Convenient location (close to where you are staying/live) 3 All Trails 1 Fishing 1 December 17, 2019 - Page 107 of 223 East Vail Trails Survey Report 40 Level of difficulty of the trail 1 Recommendation from a book, brochure, or social media 1 Table 18. Other Factors Used to Choose Pitkin Response Count Response unclear 10 Recommended by local/volunteer 5 Hiked before/Like the trail/Beautiful trail 4 Fishing 3 All Trails 1 Less crowded 1 No particular reason 1 Where are you staying on this trip? Table 19. Other Stay Locations for Bighorn Response Count Home 6 Other area in Colorado 2 Denver 1 Vail 1 Other state 1 Table 20. Other Stay Locations for Booth Response Count Home 14 Other area in Eagle County 5 Denver 2 Summit County 2 Other area in Colorado 2 Unclear response 1 Table 21. Other Stay Locations for Gore Response Count Denver 5 Home 5 Other area in Colorado 5 Other area in Eagle County 2 Summit County 2 Vail 1 Avon/Beaver Creek 1 Table 22. Other Stay Locations for Pitkin Response Count Home 13 Other area in Colorado 4 Vail 3 Denver 2 December 17, 2019 - Page 108 of 223 East Vail Trails Survey Report 41 Summit County 2 Other area in Eagle County 1 Prior to your visit, what information sources, if any, did you use to obtain information about the East Vail trails? Table 23. Other App/Website Used to Obtain Information about Bighorn Response Count Response unclear 9 All Trails 8 Google Search 1 Table 24. Other App/Website Used to Obtain Information about Booth Response Count All Trails 46 Google Search 11 Response unclear 9 Trip Advisor 1 Multiple (All Trails and Google Search) 1 Multiple (All Trails and Trip Advisor) 1 Table 25. Other App/Website Used to Obtain Information about Gore Response Count All Trails 27 Response unclear 10 Cannot recall 1 Google Search 3 Table 26. Other App/Website Used to Obtain Information about Pitkin Response Count All Trails 30 Response unclear 10 Table 27. Other Source Used to Obtain Information about Bighorn Response Count Response unclear 3 All Trails 2 Travel guides, tour books, or brochures 2 Table 28. Other Source Used to Obtain Information about Booth Response Count All Trails 7 Google Search 3 Response unclear 3 Concierge/local business 2 Previous visits 1 Table 29. Other Source Used to Obtain Information about Gore Response Count December 17, 2019 - Page 109 of 223 East Vail Trails Survey Report 42 All Trails 4 Other app/website 4 Google Search 3 Previous visits 3 Response unclear 2 Concierge/local business 1 Travel guides, tour books, or brochures 1 Table 30. Other Source Used to Obtain Information about Pitkin Response Count All Trails 5 Response unclear 2 Travel guides, tour books, or brochures 2 Trip Advisor 1 If you have additional feedback you would like to share, please use the space below. Table 31. Additional Feedback Received for Bighorn Response Count Enjoys the trail/great hike/beautiful 11 Maintenance and safety 2 Related to rules for dogs 2 Construction 2 Don't limit cars 1 Against charging for parking 1 Increase parking time/more spaces 1 Parking shortage 1 Prefers other trail 1 Reduce noise 1 Table 32. Additional Feedback Received for Booth Response Count Enjoys the trail/great hike/beautiful 23 Better mapping/signage/distance markers 12 Other response 6 Thank you 5 Maintenance and safety 3 Related to rules for dogs 2 Support for parking control 2 Warnings about wildlife 2 More information online 1 Extend parking lot 1 Other hikers not friendly 1 Provide more information 1 Table 33. Additional Feedback Received for Gore Response Count Enjoys the trail/great hike/beautiful 16 Thank you 7 December 17, 2019 - Page 110 of 223 East Vail Trails Survey Report 43 Other response 7 Better mapping/signage/distance markers 5 Increase parking time/more spaces 4 Against charging for parking 2 Maintenance and safety 2 Parking could be a problem on weekends 2 Provide more/clearer information 2 Related to rules for dogs 2 Crowded 1 Don't limit access. Support for shuttle 1 Parking is not a problem 1 Support for parking control 1 Table 34. Additional Feedback Received for Pitkin Response Count Enjoys the trail/great hike/beautiful 11 Better mapping/signage/distance markers 5 Maintenance and safety 5 Increase parking time/more spaces 4 Related to rules for dogs 3 Thank you 1 Other response 1 December 17, 2019 - Page 111 of 223 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Data C enter Update P RE S E NT E R(S ): T J J ohnson, I T Director AC T IO N RE Q UE S T E D O F C O UNC IL : R equest motion approving 1) transfer of funds for Data C enter construction and 2) authorizing Town Manager to execute contract with UL F & A ssociates not to exceed $791,396. B AC K G RO UND: A need f or an additional data center (D C ) to better support the Town’s critical technology inf rastructure was set as a priority in 2019. T he Town's I T Director will present an update about the progress of this project, including an update about the budget based on recent bids, and a request for council authorization to transf er monies to fund the project as well as authorization to execute a contract with UL F & A ssociates. AT TAC H ME N TS : Description Memo Data Center U pdate December 17, 2019 - Page 112 of 223 To: Vail Town Council From: TJ Johnson, IT Director Date: December 17, 2019 Subject: Authorize Construction Contract and Funding for West Vail Data Center I. ITEM/TOPIC Discuss and authorize the contract and funding needs for the construction portion of the West Vail Data Center project. II. ACTION REQUESTED OF COUNCIL Authorize the Town Manager to enter into an agreement with ULF & Associates LLC to complete the construction and remodel of Fire Station 3 in West Vail. Additionally, authorize the transfer of needed funds from other projects to the Data Center project. This construction is necessary to support hosting the Town’s secondary data center . III. BACKGROUND The need for an additional data center (DC) to better support the Town’s critical technology infrastructure is the primary driver of this project. Numerous locations were investigated, and ultimately Fire Station 3 in West Vail was identified as the best location available to house these functions. Late last winter, it was determined that the data center would have to be located on the first floor. As such, the project expanded to include the re-purposing of some upstairs and downstairs areas in order to meet operational needs for both the Fire department and Information Technology. In July, Lewan Technology was awarded the contract to handle the data center specific portions of this project. Progress on that front has been good, with all necessary items for the data center having been purchased, shipped, and received. This includes the containment system, the racks to house the IT equipment, the cooling system, and the electrical system. All of this equipment is currently being stored in Eagle County, and once the data center room is ready, it will be installed at Fire Station 3. The construction portion of the project includes the remodel of the upstairs area of Fire Station 3, the implementation of additional mechanical and electrical equipment which is necessary to support the data center, the construction of a generator enclosure and generator (re-purposed from the Municipal building) to support the additional power December 17, 2019 - Page 113 of 223 Town of Vail Page 2 needs in the event of a power outage, and the demolition/rebuild of the downsta irs area where the data center room will be located. A targeted RFP process was pursued with different vendors in the area. During this process, it became evident that the electrical, mechanical, and fire suppression costs were all coming in at a higher cost than anticipated. We reviewed our specifications to ensure they were accurate, and determined that they were absolutely necessary to support the needs of Fire Station 3 and the Data Center. As such, these increased cost areas have caused the project to exceed the planned budget by approximately $225,000. Fortunately, there are other Capital projects that have come in under budget. In order to continue moving forward with this project, we are planning to transfer funds from these other projects to cover the shortfall we have on the Data Center. Specifically, we’ll move $225,000 from the Public Works Capital Street Maintenance budget. And of course, we are recommending that the project be awarded to the lowest bidder, ULF & Associates LLC. V. STAFF RECOMMENDATION • Authorize the transfer of funds from Capital Street Maintenance to support the higher construction costs for the West Vail Data Center. • Authorize the Town Manager to enter into an agreement with ULF & Associates LLC in a form approved by the Town attorney to complete the remodel and data center room construction at Fire Station 3 for an amount not to exceed $791,396.00. December 17, 2019 - Page 114 of 223 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Replace Transit Buses Update P RE S E NT E R(S ): Greg Hall, P ublic Works D irector AC T IO N RE Q UE S T E D O F C O UNC IL : A uthorize the Town Manager to approve the purchase of an additional 3, 40’ Gillig battery electric low f loor buses making a grand total of 4 battery electric buses and 6 40’ G illig diesel low floor buses f or a total order of 10 buses this year to take delivery in 2020. T hese f unds are in the 5- year capital plan in 2020. B AC K G RO UND: On August 6th the Town staf f presented on the scheduled replacement of 7 transit buses, af ter further analysis staff will present a modified approach to the current budgeted bus replacement. S TAF F RE C O M M E ND AT I O N: A uthorize the Town Manager to approve the purchase of an additional 3, 40’ Gillig battery electric low floor buses making a grand total of 4 battery electric buses and 6 40’ G illig diesel low floor buses f or a total order of 10 buses this year to take delivery in 2020. T hese f unds are in the 5- year capital plan in 2020. AT TAC H ME N TS : Description Staff Memo December 17, 2019 - Page 115 of 223 TO: Vail Town Council FROM: Public Works Department DATE: December 17, 2019 SUBJECT: Replace Transit Buses Update I. PURPOSE The purpose of this memo is to update the Town Council regarding the purchase of up to 7 battery electric buses per the bus replacement plan and recommend modifications to the battery electric bus rollout. II. BACKGROUND The TOV owns and operates 32 transit buses, 30 of the buses are on a 12-year replacement plan, which is consistent with Federal Transit Agency (FTA) requirements that a transit bus be designed and operate for a minimum of 12 years. The current fleet of buses includes: (2) 2006 Gillig 35’ buses (back up) (8) 2019 Gillig Low floor 40’ buses (7) 2018 Gillig Low floor 40’ buses (7) 2008 Gillig Low floor 40’ hybrid buses (6) 2011 Gillig Low floor 40’ buses (2) 2012 Gillig Low floor 40’ hybrid buses The two oldest buses are not on the replacement schedule and are used as backup buses. The current lead time to start a bus build is 14 months from the date of order. The bus replacement plan has seven buses to be replaced in 2020 that will be battery electric. On August 6 of this year the department obtained approval for replacing up to 7 buses with Battery Electric buses and has received grant funding in the amount of $525,287 toward this purchase. The staff placed an order for one of the electric buses and was waiting for conclusion of grant funding for the remaining 6 buses. At the end of November, the town was informed we were not successful in obtaining additional grant funds for the capital bus purchase. In the time between August and November staff began to analyze the roll out of electric buses on current transit operations. In addition, staff was able to test drive and have town mechanics inspect a Gillig battery electric bus. Gillig LLC is in the final stages of testing its demo bus with the Federal Transit Agency. The first edition production assembly will begin this May. The town’s bus will be within the first 30 buses produced. After testing many different vendors of battery electric buses, our team continues to recommend that we purchase Gillig battery electric buses. This will allow the Town to keep bus options the same and have the bus drive very similar to what our drivers are used to. Also, most of our spare parts inventory will transfer over to these new buses keeping inventory costs down. Gillig is using December 17, 2019 - Page 116 of 223 2 Cummins for their electric drive system, with support available on this new technology in Denver and Grand Junction. The other bus manufacturers are either over seas or across the country. The Town has a strong relationship with Cummins as 95% of our current diesel engines are Cummins. III. ANALYSIS The staff analysis identified a number of concerns with a full deployment of battery electric buses. First edition production without any real time experience of operations is not ideal. Secondly, any bugs or issues are corrected in subsequent year productions to address problems which arise with the first edition. The town was not able to demo a bus for a week or more under winter conditions, as the bus was not available before an order was placed. Because the town has no real-time experience, determining what actual mileage range in Vail during the winter is problematic. In order to better analyze the situation. the Town of Vail was able to gather some real-life experiences from Park City which has been operating a competitor electric bus for two winters. Some of their experiences would cause some significant logistical problems for the town transit operations to overcome. IV. ISSUES INDENTIFIED The due diligence by the staff as to the original 7 Battery Electric rollout in 2020 has raised some issues listed below. These issues have resulted in a staff recommendation to take a slightly different approach to the Battery Electric bus purchase and rollout for 2020. 1) Range of operation: Even though bus manufacturers have claimed mileage ranges of over 200 miles, actual mileage is in the 140-160-mile range in good weather. The town intended to replace the intown route with the Battery Electric buses. In planning for this, town staff used a range of 125 miles or 80-85% of capacity. Currently we deploy six buses per day. If the fleet were all electric, we would need to adjust from 6 buses to 10 buses as 4 of the buses were exceeding the 125-mile range. 2) Cold weather impacts: Park City’s mileage rapidly dropped around 25 degrees Fahrenheit and they went to all non-electric buses at 0 degrees Fahrenheit. Heaters and the ability to charge were two of the biggest concerns. When Park City deployed their first 6 buses, they were not replacing existing rolling stock. This allowed them to experiment and still have bus back up. 3) Auxiliary heater reliability: The Town of Vail has not had the best luck with auxiliary heaters being reliable. This is due to the ignition computers installed to meet air quality standards which causes issues in operating and heating as required due to thinner air at altitude. Electric auxiliary heaters would dramatically drain down the mileage range. 4) Backup buses: The Town of Vail original approach was to replace 7 buses with 7 electric buses. In addition, the Town has carried 2 phantom (non-budgeted replacement buses) in the fleet as backup over a period of the last 10 years. This is in some ways fiscally prudent; however, if this becomes common practice it is best to budget for the asset. Typically, when buses are replaced, you keep the newest model year as a backup. The buses being replaced are the hybrid electric buses. These buses have been reliable; however, over the last year we are seeing a significant amount of failures to various components. This past summer the buses were placed out of service for a significant period to ensure we can run the buses this winter. In addition, battery replacement is a large capital expense. We were originally told to plan on battery replacement at mid-life; to date we have not replaced a battery. It would not be prudent to keep these buses as back-up as this battery cost alone would be 55K per bus. December 17, 2019 - Page 117 of 223 3 5) Right sizing the fleet: The right size for the fleet as we roll out the electric buses would be initially to have dependable back-up buses. In addition, keeping a spare ratio allows flexibility and meets the demands of the fleet staff and the transit department. The town currently rolls out 22 buses on most winter days. In addition, if any special events, DEVO, holiday periods or overflow parking occur, additional buses are deployed. There have been times we have had close to a full fleet deployed. The initial introduction of electric buses requires an additional two to four buses be available each day. A ratio of 1:3-1.5 is optimal for the town’s fleet for daily operations. We would be at 1.25. 6) Adjusting the budgeted fleet bus replacement numbers up to current practices: The town has operated 32 buses in the fleet over a period of time, this has defaulted to a standard practice, this practice should be recognized in budgets and assets. 7) Ability to expand bus service capacity: This past fall besides our concern on finding drivers to fill shifts, the need for an additional bus during peak times to offer East Vail Express service was a concern that hampered our ability to successfully roll out service enhancements. 8) Charging capability: The Town of Vail originally had the buses roll out and charge overnight at the bus barn. To eliminate the need for this additional charging capability, it may be best to add additional chargers at the Village Transportation Center and possibly the Lionshead Transit Center. This could provide not only use for the town, but ECO as well. Park City had a 45 min. loop with a 15 min. layover on each loop for on-route charging. They installed an on-route overhead charger at each end of the loop. 9) Upgrades to technology: The everchanging technology of electrification of transportation is dependent on two key issues: battery storage capacity and quickness of recharging batteries. In addition, future year production runs will have improvements over the first run. Taking a little more time to verses committing all at once is a more prudent approach. 10) Future electric bus conversion of outlying transit routes: In order to perform this review staff looked at the future conversion using the current electric bus operation assumptions. The best approach to make this transition would be to determine where at the Transportation Center on-route charging can occur. This has two impacts: capital construction dollars for the charging infrastructure and potentially additional buses and operational costs related to running additional buses. The staff assumed a model similar to Park City operations and for the Town of Vail, it would require an additional bus and driver for East Vail, an additional bus and driver for West Vail, an additional bus and driver for a West Vail Express/Sandstone route and an additional bus and driver for Lionsridge Loop/Golf Course/Intown routes. As technology changes and we have real experiences with operating electric buses, we would expect to improve on this roll out in the future; however, in 2023 if we have not seen technological progress, there is a chance these assumptions could be a reality. V. Vendor Selection The budget for this project is $6,525,000 in 2020. The Town is utilizing pricing based on a joint procurement plan with an FTA approved State of Virginia contract. The price of each battery electric bus based on the State of Virginia contract with adjustments made to meet TOV requirements is $859,465. The price for each diesel bus is approximately $453,000. December 17, 2019 - Page 118 of 223 4 VI. PROPOSED CHANGE IN IMPLEMENTATION Original Implementation Plan Replace 7 electric hybrid buses with 7 battery electric busses and exchange the 2006 spares with the two best electric hybrids. This does not work as the electric hybrids are not able to be phantom buses and it requires 4 reliable buses each day to supplement the range of the electric buses which the town does not have. Revised Implementation Plan Replace 4 electric hybrid buses with 4 battery electric buses Replace 3 hybrid electric buses with 3 diesel buses Recognize the current operation and replace 2 diesel phantom buses with 2 new diesel buses to be used to back up the battery electric buses Add one additional diesel bus in order to provide expanded service as determined The town will then in 2023 replace 6 buses; 2024 replace 2 buses; 2030 replace 7 buses; 2031 replace 8 buses; and in 2032 replace 10 buses, if all 10 are still needed. This delays the initial conversion of 3 battery electric buses for 3 years and adds one additional year to full conversion in 2032 verses 2031. For 7 battery electric buses, the total would be $6,016,255. The town currently has a grant for $525.287 for one bus which is being used for the initial one battery electric bus currently ordered. The cost of 4 battery electric buses is $ 3,437,860. 6 diesel buses is $ 2,718,000. The combined purchase of Battery Electric and diesel is $6,155,860. We would like to use the remaining $ 369,140 for the bus charges required to operate these buses. We would like to put a place holder on these charger funds and present to Council at a later date for approval. The revised implementation plan requires no budget modification. VII. ACTION REQUESTED Authorize the Town Manager to approve the purchase of an additional 3, 40’ Gillig battery electric low floor buses making a grand total of 4 battery electric buses and 6 40’ Gillig diesel low floor buses for a total order of 10 buses this year to take delivery in 2020. These funds are in the 5- year capital plan in 2020. VIII. STAFF RECOMENDATION Authorize the Town Manager to approve the purchase of an additional 3, 40’ Gillig battery electric low floor buses making a grand total of 4 battery electric buses and 6 40’ Gillig diesel low floor buses for a total order of 10 buses this year to take delivery in 2020. These funds are in the 5- year capital plan in 2020. December 17, 2019 - Page 119 of 223 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : 2019 Semi-A nnual Update on Housing in Vail P RE S E NT E R(S ): Steve L indstrom, Chair, Vail L ocal Housing Authority and George Ruther, Housing Director AC T IO N RE Q UE S T E D O F C O UNC IL : No action is required B AC K G RO UND: T he purpose of this agenda item is to present a 2019 Year to D ate Update on Housing from the Vail L ocal Housing A uthority to the Vail Town Council. T his update furthers the many goals, initiatives and priorities of the Vail Town Council A ction P lan 2018 - 2020 and advances the perf ormance measures prescribed in the Vail Housing 2027 Strategic P lan. AT TAC H ME N TS : Description 2019 Semi Annual Update on Housing 12172019 P R O G R E S S TO W AR D TH E G O AL 12172019_ December 17, 2019 - Page 120 of 223 MEMORANDUM To: Vail Town Council From: Vail Local Housing Authority Date: December 17, 2019 Re: 2019 Year to Date Update on Housing I. Purpose The purpose of this agenda item is to present a Year to Date Update on Housing from the Vail Local Housing Authority to the Vail Town Council. This update furthers the many goals, initiatives and priorities of the Vail Town Council Action Plan 2018 - 2020 and advances the performance measures prescribed in the Vail Housing 2027 Strategic Plan. II. Topics to be presented: • 2019 YTD Housing Accomplishments • 2019 Strategic Initiatives and Actions • Year to Date Vail InDEED Program Numbers, & Statistics • Updated Progress Towards the Housing Goal III. 2019 Housing Accomplishments 1. Completed Actions Identified in the Vail Housing 2027 Strategic Plan: Deed Restriction Acquisition • Evaluate dedicated deed-restriction acquisition revenue sources to ensure adequate funding exists – ongoing (in 2020 Housing Department budget) • Organized and implemented the newly created Vail InDEED program • Facilitated the acquisition of a total of 29 new deed restrictions in the second half of 2019 and growing December 17, 2019 - Page 121 of 223 Town of Vail Page 2 Land Use Tools • Create a Housing Overlay District that allows for increased density – ongoing • Evaluate the effectiveness of the EHU Exchange Program and make adjustments as needed – scheduled for second quarter of 2020 • Amend the development impact fee in lieu calculation to represent cost of construction and current real market values – scheduled for first quarter of 2020 Performance Measurements • Update existing deed-restricted property data base – ongoing • Prepare twice annual reports summarizing progress towards the adopted goal - ongoing • Maintain complete and accurate newly acquired deed-restriction data – ongoing 2. Completed Actions Identified in the Vail Town Council 2018 -2020 Action Plan: • Lead the final creation and sale of Chamonix Vail Parcel D resulting in nearly $975,000 of net proceeds and value to the Town of Vail - Completed • Actively pursuing regional collaboration and partnerships toward increasing the supply of housing within Vail and the region in keeping with the 2018 Housing Policy Statements (Tract Y, CDoT Parcel, Eagle-Vail Parcel,) - ongoing • Convene the Vail Housing Subcommittee – ongoing IV. 2019 Initiatives and Actions The following actions and initiatives were taken from the Vail Town Council Action Plan 2018 – 2020 and the Vail Housing 2027 Strategic Plan: • Vail InDEED program implementations and acquisitions - $2.5M funded • Evaluate dedicated deed-restriction acquisition revenue sources to ensure adequate funding exists – $40K funded by VLHA • Update existing deed-restricted property data base – $10K funded • Update and amend the fee in lieu calculation to represent cost of construction – $10K funded • Create a Housing Overlay District that allows for increased density – in- house • Evaluate the effectiveness of the EHU Exchange Program and make adjustments as needed – in-house December 17, 2019 - Page 122 of 223 Town of Vail Page 3 • Evaluate potential housing development sites within the Town of Vail and down valley – in-house and $20K funded • Update the 2012 Economic Value of Employee Housing with the Town of Vail Report - Completed • Breaking Down Barriers for Private-Sector Investment in Resident- Occupied Housing Report – in-house and in partnership with ECHTF - ongoing • Implementation and advancement of the 2018 Housing Policy Statements – ongoing • Active participation in the formulation of the West Vail Master Plan - ongoing The Vail Local Housing Authority, in partnership with the Vail Town Council, realized additional achievements outside the scope of the Vail Housing 2027 Strategic Plan. Those achievements include the following: • Hosted the inaugural 2019 U.S. Mountain Communities Summit whereby the more than 100 housing industry participants convened in Vail to discuss next steps towards housing solutions in mountain resort communities. • Received the Modular Building Institute Award of Distinction for 2019 for the innovation, excellence and cost effective housing development at Chamonix Vail • Received the 2019 Housing Colorado Eagle Award for demonstrated leadership in addressing the unique housing challenges facing communities across Colorado • Consistently applied the adopted 2018 Town of Vail Housing Policy Statements in the course of everyday business V. Vail InDEED by the Numbers The following figures summarize the results of the Town of Vail’s 2019 investment in the Vail InDEED Program through December 15, 2019. Total Number of Applications Received: 74 Total Number of Transactions Closed: 29 (40%) Total Number of Homes Deed-Restricted: 29 Total Number of Homes by # of Bedrooms: 9 – one’s 9 – two’s 10 – three’s 1 – four’s 29 Homes December 17, 2019 - Page 123 of 223 Town of Vail Page 4 Total Square Feet of GRFA: 31,290 square feet Average Cost per Deed-Restriction: $86,518 Average Cost per Square Foot: $80.20 Lowest/Highest Cost per Square Foot: $61/$117 Total Dollar Amount Invested to Date in 2019: ($0 housing fund / $2,509,700 ToV appropriation) Total Dollar Amount Funded for Investment in 2019: $4,220,259 • ([$2,500,000 + $195,000 + $1,525,259] = $4,220, 259) • ($1,710,559 remaining balance/rollover as of 12/15/2019) • Seven pending offers = $445,772 Estimated Total Number of Vail Residents Provided Housing in 2019: 74.50 residents Program Numbers Since Vail InDEED Inception Total Number of Transactions Closed: 48 Total Number of Homes Deed-Restricted: 134 Total GRFA Deed-Restricted: 111,001 square feet Total Deed-Restriction Investment: $9,018,935 Average Cost per Square Foot: $81.25 per square foot Average Cost per Deed- Restriction: $67,305 Total Number of Vail Residents Provided Housing: 270.75 Vail residents (288 Vail residents at Timber Ridge) VI. Progress Toward the Goal The Vail Housing 2027 Strategic Plan adopted a goal of acquiring 1,000 new deed- restrictions by the year 2027. At the time of adoption, 698 deed-restrictions were recorded on properties within the Town of Vail. As of December 15, 2019, the Town of Vail, in collaboration with the Vail Local Housing Authority, has increased the total number of recorded deed-restrictions to 893. As a result of entitlements granted during that time period, an additional 15 deed-restriction obligations are pending. These December 17, 2019 - Page 124 of 223 Town of Vail Page 5 figures do not include obligations required of the Phase II of the Vail Health redevelopment or potential obligations resulting from the rezoning of the East Vail Parcel to the Housing Zone District. VII. Looking Ahead to 2020 2019 proved to be a very productive for housing in Vail with significant progress made towards achieving the Town’s housing goal. The stage is set for another productive year for housing in Vail in 2020 as well. In addition to the many ongoing efforts currently underway, as discussed in greater detail above, a number of key strategic initiatives are scheduled for completion in 2020. Key strategic initiatives include: • Review employee generation rates and mitigation obligations (%) for both inclusionary zoning and commercial linkage requirements • Update and amend the fee in lieu calculation to represent cost of construction • Participate in a town-wide data collection effort to better analyze housing trends and track the effectiveness of housing policies, programs, and initiatives • Explore possible incentives to encourage residential property owners to participate in long-term rentals • Complete an update to the annual deed-restriction compliance and enforcement policies and implement recommended improvements • Engage in a public information and community engage effort to broaden the awareness of housing in Vail and the role of the Vail Local Housing Authority • Review the adopted Employee Housing Guidelines for opportunities to address Capital Improvements and Reinvestments • Complete an update to the Vail Housing 2027 Strategic Plan to identify future sites for housing in Vail • Engage analysis to determine the feasibility of recognizing deed restrictions as an asset to potential bonding purposes • Collaborate with the Town’s communications team on the creation of a communications plan for housing and the Vail Local Housing Authority December 17, 2019 - Page 125 of 223 PROGRESS TOWARD THE GOAL A Housing Update Vail Town Council Town of Vail Housing Department December 17, 2019 December 17, 2019 - Page 126 of 223 Housing Update •Vail InDEED Deed Restriction Purchase Program •Economic Values and Community Benefits Report •Chamonix Vail Parcel Sale •Deed Restriction Compliance and Enforcement Policies December 17, 2019 - Page 127 of 223 Progress Toward the Goal “….1,000 net new deed restrictions by the year 2027” Vail Housing 2027 1,700 698 896 December 9, 2019 December 17, 2019 - Page 128 of 223 M e a s u r e d R e s u l t s “Not Your Typical Deed Restriction Program” Total Number of Deed Restrictions (Homes) Acquired to Date -134 Total Number of Bedrooms by Type Studio:(33)33 One Bedroom: (53)53 Two Bedroom:25)50 Three Bedroom:(20)60 Four Bedroom:(3)12 Total (134) 208 15 % to 20% discounted value Sellers Home Buyers Long Term Investors Home Owners Business Owners “Never in our wildest dreams would we imagine buying a home in this wonderful place and we are so thankful to continue living our best life here in the Vail Valley…. thanks to Vail InDEED!” Size, Location, Type & Price December 17, 2019 - Page 129 of 223 M e a s u r e d R e s u l t s “Not Your Typical Deed Restriction Program” Program Numbers Since Vail InDEED Inception Total Number of Transactions Closed: 48 Total Number of Homes Deed-Restricted: 134 Total GRFA Deed-Restricted: 111,001 square feet Total Deed-Restriction Expenditures: $9,018,935 Average Cost per Square Foot: $81.25 per square foot Average Cost per Deed-Restriction: $67,305 per deed- restriction Total Number of Vail Residents Provided Housing: 270.75 Vail residents (288 Vail residents at Timber Ridge) 50%/50% Rental/Owner December 17, 2019 - Page 130 of 223 Moving Forward •Vail InDEED 2020 $2.5M Funding •Town -Wide Data to Track Policy Outcomes •Breaking Down the Barriers •Communications Plan •Start saying “YES ” to Housing VAIL HOUSING 2027 “A Strategic Plan for Maintaining and Sustaining Community through the Creation and Support of Resident Housing in Vail” December 17, 2019 - Page 131 of 223 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : I nterviews for the open C S E positions. P RE S E NT E R(S ): J eremy Gross, Special Events C oordinator AC T IO N RE Q UE S T E D O F C O UNC IL : I nterview applicants for 3 board openings f or the 2020 - 2022 term of the C ommission on Special E vents AT TAC H ME N TS : Description 2020 C S E B oar d Appointment Packet December 17, 2019 - Page 132 of 223 To: Mayor and Town Council From: Jeremy Gross, Special Events Coordinator Date: December 11, 2019 Subject: 2020 CSE Board Interviews I. Interviews of 2020 CSE Candidates There are presently three vacancies which will need to be filled on the Town of Vail Commission on Special Events (CSE) beginning in January 2020. Interviews will be conducted during the afternoon council meeting with appointments being made during the evening December 17th Town Council session. Appointments will be made to serve two year terms ending in December of 2022. The CSE consists of seven (7) voting members appointed, at large, by the town council. All seven (7) voting members shall meet criteria as outlined in the municipal code, 1) be residents of the Town of Vail, 2) own real property within the Town of Vail, 3) own a business in the Town of Vail, or 4) be employed within the Town of Vail. CSE supports Town Council's goals and objectives and makes decisions in alignment with the Town Council's marketing direction. Their mission is to support and assess a diverse collection of special events, both large and small, which promote Vail's economic vitality, sense of community and increase the quality year-round of the experience for guests and residents. The Vail Daily and Town of Vail website as well as the Town of Vail's Facebook page were used for posting notice of these vacancies. Please see below the interview schedule and eligibility requirements for the 9 candidates. December 17, 2019 - Page 133 of 223 Tow n of Vail Page 2 Interview Order Name Resident of Vail? Do you own property or a business in the Town of Vail? Who is your current employer and what is your job title? Official Designee of Business 1 Kim Rediker Yes Yes Antlers at Vail - Assistant General Manager I am not applying as an official designee of a business 2 Laurie O'Connell No Yes Perch - Owner No 3 Samantha Biszantz Yes Yes Root & Flower and Two Arrows - co- owner Root & Flower and Two Arrows 4 Jill Lau Yes No Owner, JRL Digital Media N/A 5 Garrett Alexander Yes No Eye Pieces of Vail- Assistant Manager No 6 Zachary Varon Yes Yes Berkshire Hathaway Home Services - Reservations Manager No 7 Peter Osorio No No Marketing Manager, Vail Mountain Yes, Vail Mountain 8 Molly Rabin Yes Yes Epic Mountain Express, Health and Safety Manager No 9 Ali Kelkenberg Yes Yes Eagle River Water & Sanitation District/ Senior Human Resources Generalist No 10 Matt Mosca Yes No Sonnenalp Hotel - Concierge Yes December 17, 2019 - Page 134 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNjCH43ENF0GyDdxPXZTvuFg4RAg…1/4 Kim Rediker kimnewbury@gmail.com 970-390-8388 2477 Garmisch Drive Unit E Vail CO 81657 Vail Commission on Special Events Board Application Form (2020) Contact Jeremy Gross in the economic development depar tment at 970-477-3551 or jgross@vailgov.com for more information on submittal requirements. For additional information on the CSE contact Mia Vlaar at 970-479-2454, or mvlaar@vailgov.com Current CSE Board Information can be viewed at Name * First and last name Email * Phone number * Home address: * December 17, 2019 - Page 135 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNjCH43ENF0GyDdxPXZTvuFg4RAg…2/4 Yes No 2477 Garmsich Drive Unit E Vail CO 81657 Antlers at Vail - Assistant General Manager Antlers at Vail - 2016 - Present; Simba Run 2015 - 2016; Inn at Riverwalk 2010 - 2015 I am not applying as an official designee of a business Do you own property or a business in the Town of Vail? * Please list address of property of ownership. Who is your current employer and what is your job title? * If you have been with this employer for less than 5 years please provide 5 years of work history. Are you an official designee of a particular Town of Vail business, and if so, which one? (Please be prepared to provide a letter from your employer to confrim.) Does this business own real property within the Vail town limits? * December 17, 2019 - Page 136 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNjCH43ENF0GyDdxPXZTvuFg4RAg…3/4 I have served for the past 4 years and enjoy the challenge of this Board - choosing how to fund events strategically, in a way that provides a well-planned & diverse calendar of events for our citizens and guests, is an enormous task and one that I take very seriously. I believe this Board works very well together, always keeping in mind the best interest of the Town and our fiscal responsibility. Having served 8 years on Town Council and 4 years on the CSE, I like to think that I bring a logical, reasonable perspective to the Board with a significant understanding of "how things work". I also think that my concurrent service on the Vail Rec District Board brings an impor tant piece to the puzzle (as many events that occur in town use VRD facilities). I believe that using my "lodging hat" brings an invaluable perspective to each discussion. I served for 8 years on Vail Town Council (2 as Mayor Pro Tem) - 2003 - 2011; 12 years on the Vail Local Housing Authority - 2001 - 2013; 9 years on Vail Economic Advisory Council - 2010 - Present; 4 years on Commission on Special Events - 2015 - Present; 6 years as an elected Board Member of Vail Recreation District - 2014 - Present. I am an exper t at attending, enjoying, and reviewing special events after many, many, many years in Vail (and on the CSE). The primary role of the CSE is to consider event proposals to determine appropriate funding for using multiple criteria and keeping in mind the desire for a balanced, diverse, robust events calendar; the secondary role of the CSE is to review funded events to ensure they delivered upon their proposal, providing feedback to producers of successes and areas for improvement. Why are you interested in ser ving on the Vail Commission on Special Events? * What particular qualifications do you bring to the position? * What is your experience serving on other boards? * What is your experience with special events? * What do you see as the primar y role of the CSE? * December 17, 2019 - Page 137 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNjCH43ENF0GyDdxPXZTvuFg4RAg…4/4 While many may say funding is the largest obstacle, I think that the Town provides adequate funding for events through the CSE and Council contributions. I believe that our greatest challenge is in continuing to find ways to balance the calendar. Specifically, through the work these many years of CSE & VLMDAC, summer and fall are extremely successful in terms of events and the boost they give to our overall economic & cultural vitality. It is still a challenge, however, to find Event Producers who are willing to "take a chance" on our shoulder seasons (late April & May, October & November) which are truly our only real opportunities for significant growth at this time. Vail is one of the national leaders in maintaining and growing economic sustainability through special events. Whether an event provides an oppor tunity for enrichment through education, sports, food, music, art, or even ambient enter tainment, we KNOW that these oppor tunities for enrichment not only bring people to Vail, but reinforce their decision to have chosen Vail in the first place. Vail is not a one-trick-pony - through our special events program we give people reasons upon reasons to come back. This content is neither created nor endorsed by Google. What do you believe is the largest obstacle facing the commission on special events in 2019? How do you believe that special events benefit the Town of Vail and its economic sustainability? Forms December 17, 2019 - Page 138 of 223 KIM NEWBURY REDIKER 2477 Garmisch Drive Unit E Vail CO 81657 · 970.390.8388 kimnewbury@gmail.com EXPERIENCE SEPTEMBER 2016 - PRESENT ASSISTANT GENERAL MANAGER ~ ANTLERS AT VAIL As a highly visible member of the property's Leadership Team, I serve as a key liaison for hotel guests, while concurrently supporting Front Office operations and other operating departments such as Housekeeping and Maintenance. I am a key role model for the Antlers mission, vision and values, and work in a hands-on capacity to maximize the overall efficiency and profitability of the hotel. Working in close partnership with other Department Managers, I am accountable for directing and coordinating the resources, tasks, requirements, systems, and processes related to the hotel's day-to-day operations, and for creating an energized and positive work environment that results in the delivery of exceptional guest service. Strong management skills and the ability to appropriately assign or delegate work and authority to others is vital with this job. I am responsible for providing coaching, advice, and assistance as required to staff and Department Managers. Essential duties include: Assigning duties to Department Managers while monitoring and evaluating daily activities to ensure the successful operation of hotel facilities, services, and amenities; Promoting the property within the hotel industry, local community, and trade associations through participation and involvement with groups, boards, and networking opportunities; Monitoring guest feedback and working to resolve issues to ensure that other guests are not affected; Selecting hotel staff, reviewing employee performance, and conducting personnel actions such as disciplinary actions and terminations; Assisting with wage scale surveys to ensure employee wages are competitive in the mountain resort region; Coordinating training for Department Managers and staff; Supporting sales and business strategies to maximize revenues and profitability; Planning for and working to implement key property issues including capital projects, customer service, and refurbishment; Managing and promoting the Lodging Quality Assurance program with owners and property renovation coordinator; Coordinating LQA inspections; Performing weekly property inspections to ensure property, grounds, physical plant and work areas are maintained to standard; Performing daily inspections on rooms and operating areas; Monitoring of maintenance progress and FF&E conditions; Assisting GM in all aspects of business planning. AUGUST 2015 – SEPTEMBER 2016 GENERAL MANAGER ~ SIMBA RUN CONDOMINIUM ASSOCIATION As General Manager, I reported to the Executive Board of Simba Run Condominium Association and was responsible for managing property operations on a day to day basis to ensure optimum performance and continual improvement in six Key Result Areas: Employee Management; Revenue and Cost Management; Customer Satisfaction/Sales/Marketing; Service to Owners and December 17, 2019 - Page 139 of 223 Guests; HOA Management; and Quality of Building/Infrastructure. Essential duties included: maximizing occupancy and revenue for participants in the in-house rental pool; preparation of property budget and forecasts; managing labor cost, inventory, and other property expenses to ensure a profitable operation; preparation of owner statements; addressing owner and guest issues and concerns to be sure they are resolved satisfactorily; management of large-scale capital projects; procuring bids and overseeing the work of vendors and contractors; and human resources functions including hiring and termination, oversight of schedules and responsibilities, and evaluations of employees. MARCH 2011 – AUGUST 2015 GENERAL MANAGER ~ INN & SUITES AT RIVERWALK Primary Responsibilities: Acted as the strategic business leader of the 74-room hotel with responsibility for all aspects of the operation including guest and employee satisfaction; human resources; budgeting and financial performance; short and long-term planning; sales and marketing; oversight of maintenance and housekeeping departments; yield management and revenue generation. In addition to overseeing daily operations of the hotel property, I was also responsible for Association Management of two commercial Homeowners Associations in accordance with the rules, regulations, policies, and procedures set forth by the owners and the Association Declarations. During my time as General Manager, we improved guest satisfaction scores and received the Tripadvisor Certificate of Excellence 3 years running, we increased property revenue by an average of 7% per year, and we completed several capital projects including conversion of lighting to energy-efficient LED systems and redecorating rooms and common areas. JANUARY 2002 – MARCH 2011 ASSISTANT GENERAL MANAGER ~ TIVOLI LODGE Primary Responsibilities: My duties included all aspects of Operations, Reservations, and Human Resources Management. I was responsible for yield management, inventory control, and booking reservations; tracking and collecting all advance deposits; group sales and service; setting room rate structure; interviewing, hiring, and training reservations, front desk and guest services staff; daily operations including coordination with maintenance and housekeeping departments; sales and marketing to include management of hotel promotions; tracking revenue to ensure a sustainable budget. December 17, 2019 - Page 140 of 223 2002 - 2009 OWNER/OPERATOR ~ ETIQUETTE CONSULTANTS OF COLORADO I was the founder of an etiquette training business in Vail, Colorado with a focus on presenting courses in executive and social etiquette. I taught courses to children, college students, and business groups. Duties included creating courses, marketing programs, managing enrollment, and scheduling classes. 1992 - 1998 ASSOCIATION MANAGER ~ ARROWHEAD PROPERTY MANAGEMENT Originally hired as the Private Homecare Manager, I was able to increase the number of homes managed by the Private Homecare division from 14 to 65 within two years. Aft er a promotion to Arrowhead Association Manager, I was responsible for managing 13 homeowners’ associations. Responsibilities included: managing staff (landscape/housekeeping/snow removal); hiring subcontractors; budgeting and accounting for the HOAs; scheduling and presiding over HOA meetings; and working on special projects at the direction of the HOA boards. EDUCATION 1986 - 1991 ABJ, BACHELOR’S IN JOURNALISM UNIVERSITY OF GEORGIA, ATHENS, GA Emphasis in Telecommunication Arts, Minor in History PROFESSIONAL DEVELOPMENT & COMMUNITY INVOLVEMENT • Vail Recreation District Board of Directors (Elected): May 2014 – Term Expires May 2022 • Vail Economic Advisory Council: 2009 – Present • Vail Commission on Special Events: 2015 – Present • Colorado Community Association Manager License: July 2015 – Present • Riverwalk Master Association: Board Member, Vice President 2011 – 2015 • River Centre Association: Board Member, Secretary 2011 – 2015 • Vail Town Council: 2003 – 2011; Mayor Pro Tem 2009 – 2011 • Vail Local Housing Authority: 2001- 2013 December 17, 2019 - Page 141 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgKW8S9aKpYVcODuo3CAH0d0M…1/4 Laurie O'Connell laurie@perchvail.com 9703760401 40 Prairie Circle Edwards CO 81632 Vail Commission on Special Events Board Application Form (2020) Contact Jeremy Gross in the economic development depar tment at 970-477-3551 or jgross@vailgov.com for more information on submittal requirements. For additional information on the CSE contact Mia Vlaar at 970-479-2454, or mvlaar@vailgov.com Current CSE Board Information can be viewed at Name * First and last name Email * Phone number * Home address: * December 17, 2019 - Page 142 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgKW8S9aKpYVcODuo3CAH0d0M…2/4 Yes No 122 E Meadow Drive Vail CO 81657 Perch - Owner 7 years NO I am interested in contributing to the economic health of Vail and believe events and entertainment are a significant draw of why people come to Vail. Do you own property or a business in the Town of Vail? * Please list address of property of ownership. Who is your current employer and what is your job title? * If you have been with this employer for less than 5 years please provide 5 years of work history. Are you an official designee of a particular Town of Vail business, and if so, which one? (Please be prepared to provide a letter from your employer to confrim.) Does this business own real property within the Vail town limits? * Why are you interested in ser ving on the Vail Commission on Special Events? * December 17, 2019 - Page 143 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgKW8S9aKpYVcODuo3CAH0d0M…3/4 I have a strong marketing background and have owned and operated a successful business for over seven years. I know the guest and homeowner profiles of Vail and have a pulse on what events would drive success. Lastly, having worked for Highline Spor ts, I know what it takes to produce a large scale event. I was on the VVF Black Diamond Ball board about four years ago. I have worked for Highline Spor ts and had first hand experience with their events. I also put on and produce a lot of events for my own business. To evaluate events that are a good fit for the town and contribute to the economic growth of Vail. The largest obstacle is identifying the right kind of event for the size and demographic of the town. When people come to Vail and are enter tained and have an amazing experience, those people then go home and tell their friends about it. The friends then come to Vail to enjoy what we have to offer. This content is neither created nor endorsed by Google. What particular qualifications do you bring to the position? * What is your experience serving on other boards? * What is your experience with special events? * What do you see as the primar y role of the CSE? * What do you believe is the largest obstacle facing the commission on special events in 2019? How do you believe that special events benefit the Town of Vail and its economic sustainability? December 17, 2019 - Page 144 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgfGB5w9j64-mvpWmWgdsCpROk…1/4 Samantha Biszantz sbiszantz@gmail.com 8583495024 2897 Timber Creek Drive Unit D24 Vail, CO 81657 Vail Commission on Special Events Board Application Form (2020) Contact Jeremy Gross in the economic development depar tment at 970-477-3551 or jgross@vailgov.com for more information on submittal requirements. For additional information on the CSE contact Mia Vlaar at 970-479-2454, or mvlaar@vailgov.com Current CSE Board Information can be viewed at Name * First and last name Email * Phone number * Home address: * December 17, 2019 - Page 145 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgfGB5w9j64-mvpWmWgdsCpROk…2/4 Yes No 2897 Timber Creek Drive Unit D24 and 225 Wall Street #103 and 288 Bridge Street C4 Root & Flower and Two Arrows - co-owner Restaurant Kelly Liken and Vail Cascade Hotel Root & Flower and Two Arrows I want to continue my service on the Commission on Special Events for a number of reasons that I explain more thoroughly in my letter of interest, but in short, because I love this town and I believe that events are what keeps us financially successful and a fun & intriguing place to visit and live! Do you own property or a business in the Town of Vail? * Please list address of property of ownership. Who is your current employer and what is your job title? * If you have been with this employer for less than 5 years please provide 5 years of work history. Are you an official designee of a particular Town of Vail business, and if so, which one? (Please be prepared to provide a letter from your employer to confrim.) Does this business own real property within the Vail town limits? * Why are you interested in ser ving on the Vail Commission on Special Events? * December 17, 2019 - Page 146 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgfGB5w9j64-mvpWmWgdsCpROk…3/4 This will be my 4th year on the CSE so I am very familiar with the process now, as well as the history of events and the town's needs from the perspective of both council and VLMDAC. My viewpoint as a both a business owner in the hear t of Vail Village and as a millennial, accompanied by my experience over the past few years make me a very qualified and eager candidate. No I own a catering company in the town so I get the logistics of event planning and all the steps it takes to do so. I have also learned a lot during my time on CSE as to how the event process works, and have been lucky enough to attend almost all of the events that occur in town. To ensure that events perform at the highest level of quality and that depending on the category they fall into, either drive visitation to town and create sales tax revenue or create a sense of community in Vail that encourages locals to stay living here or visitors to consider moving here. I think balancing the robust calendar we have with brand fit is a challenge, as well as the budgetary restrictions we have. So many events come to us and we fund the best we can (usually never full ask) but then ask so much of them in return that it makes hard to continue asking for quality improvements with no financial benefit for them. What particular qualifications do you bring to the position? * What is your experience serving on other boards? * What is your experience with special events? * What do you see as the primar y role of the CSE? * What do you believe is the largest obstacle facing the commission on special events in 2019? December 17, 2019 - Page 147 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNgfGB5w9j64-mvpWmWgdsCpROk…4/4 Special events should increase visitation to the town of Vail in need time periods. Of course, not all events fall during need times, but those that do greatly help the town by keeping people employed, increasing sales tax dollars, and getting the Vail name out there. Also by having a fun and varied event calendar, the town becomes a more attractive place to live which definitely benefits the local economy. This content is neither created nor endorsed by Google. How do you believe that special events benefit the Town of Vail and its economic sustainability? Forms December 17, 2019 - Page 148 of 223 Samantha Biszantz 2897 Timber Creek Dr. Unit D24 Vail, CO 81657 858-349-5024 samantha@rootandflowervail.com November 20, 2019 Jeremy Gross Special Events Coordinator, Town of Vail Dear Jeremy & Vail Town Council Members, I am writing to express my interest in returning as a member of the Town of Vail Commission on Special Events (CSE) for what would by my third term. I will provide a brief reminder on who I am: • Lifelong visitor to town of Vail with my family • Local resident for 10 years • Homeowner in West Vail for over 6 years • Soon to be three-time business owner (Root & Flower and Two Arrows in Vail Village, and UpRooted Events a catering company) After three years serving on the CSE, I cannot imagine not continuing on. Each year, I learn more about the producers, the events themselves and the needs of the town. This time I have dedicated makes me such a stronger member to the CSE than I was when I started, and I am proud of where I stand today. I may be the token millennial on the board, which is vital to ensure that the voices and opinions of the younger generation are heard, yet I am also one of the few board members who feels comfortable digging deep into the finances of the events and asking the tough questions. I was very excited about this year’s funding process because a lot of our seasoned event producers said their focus is moving towards improving the quality of the event versus growing it. We all know via survey results that the local population believes we have just the right amount of events, but then you hear gripes that they are too crowded or there is no parking, etc.. I think this trend towards improving production for our signature events is exactly what the Town needs. Additionally, I am always excited about new events, as it is important that the Town doesn’t become stale as compared to our competitive set. The majority of work done by the CSE is to monitor events that have already been funded, but I also greatly enjoy being a spokesperson for the Town with event producers to encourage new fresh ideas. Just in the past year, Powabunga and the Mountain Art Collective series were both added to the calendar because I introduced them to the wonderful process our town has created via the CSE. I believe we are entering an exciting period of local young people (my fellow millennials) realizing that they can make their dreams come true here and I am honored that by being on the CSE I am a part of that journey. I look forward to hopefully another term serving on the CSE and to ensuring events continue to evolve and be successful. The finances, brand and reputation of the Town of Vail depend greatly on events and I have loved this town since I was a little kid. I appreciate your time and consideration. Sincerely, Samantha Biszantz December 17, 2019 - Page 149 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNhSZ5Gk4FqyMNthid1LF4Q51yL91…1/4 Jill Lau jill@jrldigitalmedia.com 970-331-2542 1265 N. Frontage Road, Vail CO 81657 Vail Commission on Special Events Board Application Form (2020) Contact Jeremy Gross in the economic development depar tment at 970-477-3551 or jgross@vailgov.com for more information on submittal requirements. For additional information on the CSE contact Mia Vlaar at 970-479-2454, or mvlaar@vailgov.com Current CSE Board Information can be viewed at Name * First and last name Email * Phone number * Home address: * December 17, 2019 - Page 150 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNhSZ5Gk4FqyMNthid1LF4Q51yL91…2/4 Yes No Owner, JRL Digital Media N/A After being on the planning committee for the Vail Social, I was looking for other opportunities to get involved in the local community. Travis Coggin and Suzanne Silver thorn suggested I look into CSE. Do you own property or a business in the Town of Vail? * Please list address of property of ownership. Who is your current employer and what is your job title? * If you have been with this employer for less than 5 years please provide 5 years of work history. Are you an official designee of a particular Town of Vail business, and if so, which one? (Please be prepared to provide a letter from your employer to confrim.) Does this business own real property within the Vail town limits? * Why are you interested in ser ving on the Vail Commission on Special Events? * December 17, 2019 - Page 151 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNhSZ5Gk4FqyMNthid1LF4Q51yL91…3/4 As a digital marketer, I bring event promotion and marketing knowledge to the position. I have served as the Marketing Chair for the Vail Valley Young Professionals Association since 2016. I have also served, and currently serve, on the marketing committee for West Slope Star tup Week in Grand Junction. Through experience as the Marketing Chair for the Vail Valley Young Professionals, I have worked within a budget to put on events for our local community to help promote engagement and connection. The primary role of the CSE is to build community and enhance the overall experience of Vail's guests and locals through events. Capturing and engaging the younger demographic. I think the special events that the CSE put on help build community and engage the local population. This content is neither created nor endorsed by Google. What particular qualifications do you bring to the position? * What is your experience serving on other boards? * What is your experience with special events? * What do you see as the primar y role of the CSE? * What do you believe is the largest obstacle facing the commission on special events in 2019? How do you believe that special events benefit the Town of Vail and its economic sustainability? December 17, 2019 - Page 152 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNhSZ5Gk4FqyMNthid1LF4Q51yL91…4/4 Forms December 17, 2019 - Page 153 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNi3YwbQix06eLmonNKj6QQr3otnW…1/4 Garrett Alexander Garrettalexander816@gmail.com 9704566872 1265 N. Frontage Rd. #1105 Vail Commission on Special Events Board Application Form (2020) Contact Jeremy Gross in the economic development depar tment at 970-477-3551 or jgross@vailgov.com for more information on submittal requirements. For additional information on the CSE contact Mia Vlaar at 970-479-2454, or mvlaar@vailgov.com Current CSE Board Information can be viewed at Name * First and last name Email * Phone number * Home address: * December 17, 2019 - Page 154 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNi3YwbQix06eLmonNKj6QQr3otnW…2/4 Yes No Eye Pieces of Vail- Assistant Manager Previous work shall be provided with resume. No I want to be more involved with the TOV community. Vail is a special place where we are not only trying to suppor t a local community but also a global community. Do you own property or a business in the Town of Vail? * Please list address of property of ownership. Who is your current employer and what is your job title? * If you have been with this employer for less than 5 years please provide 5 years of work history. Are you an official designee of a particular Town of Vail business, and if so, which one? (Please be prepared to provide a letter from your employer to confrim.) Does this business own real property within the Vail town limits? * Why are you interested in ser ving on the Vail Commission on Special Events? * December 17, 2019 - Page 155 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNi3YwbQix06eLmonNKj6QQr3otnW…3/4 I have spent most of my life in mountain communities. I love where I live! I am passionate about sharing my optimism with those I encounter and providing them with the best possible experience. I also understand the impor tance of providing events for visitors and local residents as both communities economically suppor t our town. I worked with the Durango Devo board for 6 years - my work included a complete reassessment of the non- profit's goals and management organization. Durango Devo is a youth cycling program that has over 900 par ticipants. While in Durango I helped organize many local events including star ting Silverton Whiteout, a 10 Hour Fat Bike Race in Silverton, CO that will celebrate it's fifth year of being held this winter. I have also organized and executed multiple MTB skills Clinics for the non-profit Sacred Cycle. Deciding what types of events can benefit Vail as a whole. Both on a Macro and Micro level. Balancing events that not only appeal to visitors but also to locals. What particular qualifications do you bring to the position? * What is your experience serving on other boards? * What is your experience with special events? * What do you see as the primar y role of the CSE? * What do you believe is the largest obstacle facing the commission on special events in 2019? December 17, 2019 - Page 156 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNi3YwbQix06eLmonNKj6QQr3otnW…4/4 There are numerous mountain towns in Colorado that provide the essentials for outdoor activities. Bringing unique and well organized events to Vail will give visitors a quality experience and a desire to return. This content is neither created nor endorsed by Google. How do you believe that special events benefit the Town of Vail and its economic sustainability? Forms December 17, 2019 - Page 157 of 223 December 17, 2019 - Page 158 of 223 December 17, 2019 - Page 159 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNiRFVKJ13eF40ei7Q_6MCSJLtYEb…1/4 Zachary Varon zach@treeline-ltd.com 7203819297 145 N Frontage Rd W c516 Vail Commission on Special Events Board Application Form (2020) Contact Jeremy Gross in the economic development depar tment at 970-477-3551 or jgross@vailgov.com for more information on submittal requirements. For additional information on the CSE contact Mia Vlaar at 970-479-2454, or mvlaar@vailgov.com Current CSE Board Information can be viewed at Name * First and last name Email * Phone number * Home address: * December 17, 2019 - Page 160 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNiRFVKJ13eF40ei7Q_6MCSJLtYEb…2/4 Yes No Berkshire Hathaway Home Services - Reservations Manager 6/2019- Present Berkshire Hathaway Home Services - Reservations Manager 12/2017-6/2019 Park Hyatt Beaver Creek - Reservations Manager 5/2016-8/2017 Beaver Creek Lodge - Reservations Agent 8/2014-5/2016 Enterprise Holdings - Manager No Do you own property or a business in the Town of Vail? * Please list address of property of ownership. Who is your current employer and what is your job title? * If you have been with this employer for less than 5 years please provide 5 years of work history. Are you an official designee of a particular Town of Vail business, and if so, which one? (Please be prepared to provide a letter from your employer to confrim.) Does this business own real property within the Vail town limits? * December 17, 2019 - Page 161 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNiRFVKJ13eF40ei7Q_6MCSJLtYEb…3/4 Vail is much more than a ski area, it is a community. As a third generation Colorado native, I couldn't imagine living anywhere else. Our special events are a core par t of what makes this town special. Music and art are my hear t and soul, on and off the mountain. I have been lucky enough to attend almost all of the large events in town since 2015. Growing up in Denver I immersed myself in the music scene, from the planning of EDM and hip hop shows, to promotion, to even running a team of gogo and break dancers. I know I can bring that same energy and passion to planning events that remind the people what makes this such a special place to live. Aside from dancing everywhere, from the grocery store to the gondola, I have a unique ability to plan, lead, and execute. A dynamic, driven friend group is the foundation of my social life. I have attended a couple town council meetings and am very passionate about making this town a better place to live. I've worked on various boards and committees like the Green Committee at the Park Hyatt in Beaver Creek. This would be my first Town of Vail board or committee. I have helped plan many events, from selecting ar tists, to running dance teams, heading promotional activities, and performance. I have not stayed in on a Friday or Saturday night in perhaps 12 years (ask my friends, I am not exaggerating :) , and try to stay up on everything happening around town and the west. My drive to meet new people is matched only by an innate need to help cultivate the dreams and talents of my diverse group of friends, colleagues, and family. I represent this community on the international stage of competitive big mountain freeriding as I am close to qualifying for the Freeride World Tour. To sum up. I spend my life going from one special event to another, as an attendee, manager, or performer. Why are you interested in ser ving on the Vail Commission on Special Events? * What particular qualifications do you bring to the position? * What is your experience serving on other boards? * What is your experience with special events? * December 17, 2019 - Page 162 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNiRFVKJ13eF40ei7Q_6MCSJLtYEb…4/4 I see the primary role of the Commission of Special Events as ensuring the success, continuity, growth, and sustainability of this town's wonderful music, cultural, and athletic events. Lack of diversity in the music, staying relevant, and providing fun for all residents and visitors are huge challenges. The growing generational rift presents significant challenges for not only our community, but the global economy. Millennials don't want to listen to *most* boomer music, and boomers, who spend a lot of money here, don't want to listen to all the great new music, including hip hop, that we listen to. Rap and hip hop have an extremely diverse range of musicians, yet the town hasn't brought an actual rap ar tist in many years. This can be seen as outdated, and out of touch. But you also don't want to offend anyone. This is the delicate balance we face at every event. Special events are one of the biggest draws in town. We cannot take for granted how rare it is to have so many amazing free shows, athletic events, and festivals. Living in Vail is extremely difficult, from the housing crisis, to low wages, to reliance on one single industry. We must find ways to keep top talent in the valley, and having something special to do among these tough circumstances is crucial to this community. The coolness of the town must always override the reputation of the corporation. This content is neither created nor endorsed by Google. What do you see as the primar y role of the CSE? * What do you believe is the largest obstacle facing the commission on special events in 2019? How do you believe that special events benefit the Town of Vail and its economic sustainability? Forms December 17, 2019 - Page 163 of 223 Zachary Varon 720-381-9297 145 N Frontage Rd West c522, Vail, CO 81657 Zach@treeline-ltd.com Professional Profile • Consistent leader who manages, drives revenue, trains, and makes strategic decisions • Relationship builder, specializing in high end clients, with over twenty million dollars in B2B and consumer sales • Exceptional computer systems user and creative marketer Experience Park Hyatt Beaver Creek Resort and Spa, Beaver Creek, CO: Reservations Manager/Supervisor December 2017 – Present Responsibilities: • Manage transient, travel agent, group, and spa reservations department processes and personnel • Assist in management of property’s revenue strategy and inventory, online presence, and front office • Sell and secure payment for transient, travel agent, and group reservations • Oversee large annual rooms budget Achievements: • Successfully changed process to answer phone calls on property resulting in over $2.4 million of personal sales and $5.3 million in team direct transient reservations in 2018 • This was an increase of 226% over the previous team of similar size • Successfully completed Revenue Manager On Boarding, RMT, and PRIO training • First team in several years to hit and exceed monthly budgets: by as much as 30% • Raised guest service scores from 20% last year to 70% in 2018, 94% for groups • Designed incentive plan to keep team motivated and engaged, resulting in longest team tenure in five years • Planned and built new reservations office and set up communications system • Set up property and revenue management system to automatically charge resort fee for first time in PHBC history, resulting in over $150,000 in revenue for first three months Beaver Creek Lodge, Beaver Creek, CO: Reservations, Sales, and Marketing Specialist May 2016 – August 2017 Responsibilities: • Sell reservations via phone or in person • Assist of property’s online and social media marketing, POA, and front desk • Close group sales and generate large group sales leads Achievements: • Led the first team to exceed budget in over two years • Closed over 60 percent of inquiry phone calls • Sold and billed over 50 groups of ten rooms or more • Team went from #8 to #2 on Trip Advisor for Beaver Creek • Engagement rate over 45% on Instagram page December 17, 2019 - Page 164 of 223 Enterprise Holdings, Denver and Avon, CO: Tri Brand (Enterprise National Alamo) Manager August 2014 – May 2016 Responsibilities: • Manage a fleet of 100-5000 cars • Sell trip enhancement products like Damage Waiver • Grow business by making and fulfilling reservations, and hunting for new accounts Achievements: • Number one in sales (branch and individual) in Colorado from May ’15 on • Increased customer service scores and net profit at every branch managed • Received first promotion exactly six months after start date (fastest possible) • Trained new manager who won five of seven Top Performer Awards Key Bank, Denver, CO: Teller December 2010 – November 2013 Responsibilities: • Train new bank personnel • Manage branch risk • Refer clients to new products and services Achievements: • Top selling teller at branch from 1/2011 and on • Earned Outstanding Achievement award for referrals in 2012 TMG Marketing, Denver, CO: Small Business Consultant Manager April 2008 - July 2010 Responsibilities: • Design communications solutions for AT&T businesses via cold calls • Manage team of eight people Achievements: • In Top 10 for sales 13 of 18 months on the sales floor • Won 4 Top Team awards Comp USA, Aurora, CO: Technology Sales Associate August 2007 - February 2008 (company closing) Responsibilities: • Sell TVs, Computers, accessories, and protection plans • Train new employees Achievements: • Number one sales person each month from hire date • Sold $225,000 in merchandise and $10000 in protection plans December 2007 Education Metropolitan State University of Denver, Denver, CO Bachelors of Science: Marketing with a Sales Certificate • 3.79/4.0 GPA Magna Cum Laude • Earned Outstanding Graduate, Outstanding School of Business Student, and Outstanding Marketing Student of the year nominations December 17, 2019 - Page 165 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNhr-f0PgHCZD8fetNWfyoN5NcgRW…1/4 Peter Osorio pjosorio@vailresor ts.com (970) 754-3032 85 Marble St, Unit I-244, Edwards, CO 81632 Vail Commission on Special Events Board Application Form (2020) Contact Jeremy Gross in the economic development depar tment at 970-477-3551 or jgross@vailgov.com for more information on submittal requirements. For additional information on the CSE contact Mia Vlaar at 970-479-2454, or mvlaar@vailgov.com Current CSE Board Information can be viewed at Name * First and last name Email * Phone number * Home address: * December 17, 2019 - Page 166 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNhr-f0PgHCZD8fetNWfyoN5NcgRW…2/4 Yes No N/A Marketing Manager, Vail Mountain I've been with Vail Resorts for longer than 5 years. Yes, Vail Mountain Do you own property or a business in the Town of Vail? * Please list address of property of ownership. Who is your current employer and what is your job title? * If you have been with this employer for less than 5 years please provide 5 years of work history. Are you an official designee of a particular Town of Vail business, and if so, which one? (Please be prepared to provide a letter from your employer to confrim.) Does this business own real property within the Vail town limits? * December 17, 2019 - Page 167 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNhr-f0PgHCZD8fetNWfyoN5NcgRW…3/4 First, I like being involved in my community and I think this is a way that I can use my extensive exper tise in event management in a way that has a positive impact on it. Second, I am already deeply involved with the CSE: I attend every meeting that I can and since I manage the event strategy for Vail Mountain, about 70% of the time I end up at the podium to give responding to questions or giving updates on our shor t and long-term plans. It seems clear to me that I could have a more positive impact by being an official member of the Commission. Brand Experience Manager, Vail Mountain: I oversee the on-mountain components of much of what the CSE and Town of Vail are working including our special events, guest experience research and enhancements, and strategic par tnerships. I also did a lot of the planning and oversight behind the creation of the Vail Après Bells program. I drove the recent changes that will allow Highline to greatly expand and improve Snow Days and Spring Back to Vail. I manage the event presence on Vail.com and the Vail social channels. I am implementing new ways of collecting and analyzing data on special events and guest experiences. Among other work relating to events, guest experience, and driving visitation. Event manager, Beaver Creek Resort Company: I produced Hike to the Mic, Beaver Creek Rodeo Series, Talons Challenge, and many more. I assisted in the production of Birds of Prey / America's Winter Opening, Oktoberfest, Blues Brews & BBQ, Winter Culinary Weekend, among many other events. Sr. Event Coordinator, Breckenridge Ski Resor t: I produced the Spring Fever concer t series, GoPro Big Mountain Challenge, Mt Dew Throwback Throwdown, and more. I assisted in the production of Dew Tour, Sprint US Grand Prix, Spar tan Race, and Red Bull Crashed Ice, among others. None I've been working in events since 2013 at Breckenridge, Highline, Beaver Creek, and now Vail. I've strategized, produced, and marketed events ranging from internationally televised Olympic selection events to kids New Year's parties to high end food events. Why are you interested in ser ving on the Vail Commission on Special Events? * What particular qualifications do you bring to the position? * What is your experience serving on other boards? * What is your experience with special events? * December 17, 2019 - Page 168 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNhr-f0PgHCZD8fetNWfyoN5NcgRW…4/4 In no par ticular order / these change in priority based on the specific event CRC vs EE: - Drive visitation in low volume time periods, AKA "heads in beds". - For mass media events, creating a brand connection between the Vail brand and the event proper ty and its par tners. While it doesn't directly impact visitation there is great equity value in both editorial/media placement and the connection a potential guest draws in their head between the brands represented (Bur ton, GoPro, etc) and the Vail brand. - Create a vibrant community to live in for Vail and Eagle County residents. I think we need to take a look at how ROI is calculated and considered. I don’t know that intercept surveying is the best way to collect NPS scores, and I don’ tthink anyone has discovered. We are working on new strategies to accomplish this on Vail Mountain as well. Events are: 1. impor tant to the Vail brand and messaging. 2. have hard revenues on the week or weekend that they are in town. 3. can attract new audiences who might not have otherwise considered Vail a destination 4. can improve guest experiences for better repeat visitation, net promoter scores, and higher customer lifetime value 5. are fun for locals to attend and create a reason to come to Vail from down valley other than skiing. This content is neither created nor endorsed by Google. What do you see as the primar y role of the CSE? * What do you believe is the largest obstacle facing the commission on special events in 2019? How do you believe that special events benefit the Town of Vail and its economic sustainability? Forms December 17, 2019 - Page 169 of 223 (970) 333-0569 Peter J Osorio 85 Marble Street, Unit I-244 pjosorio@vailresorts.com Edwards, CO 81632 Vail Resorts September 2011 to Present Brand Experience Manager, Vail Mountain January 2018 to Present • Executed a strategic shift to third party events to respond to organizational changes, while allowing external event producers the freedom to maximize event reach and attendance. • Lead a cross-functional team of managers to research quantitative and qualitative guest feedback to develop and implement a number of new targeted experiences, solving experiential problems and delivering on the brand promise. • Managed day-to-day marketing operations including media plans, budgeting, staffing, contract reviews and execution, strategic partner/sponsor liaisons, and long-term strategic planning. Event Manager, Beaver Creek Resort September 2016 to January 2018 • Produced the first-ever Beaver Creek Hike to the Mic, a complex on-mountain concert, on budget, on time, with zero safety incidents. • Produced or assisted production on dozens of other first- and third-party events, including the Beaver Creek Rodeo Series, Talons Challenge, Birds of Prey village activations, Beaver Creek Winter Culinary Weekend, Beaver Creek Oktoberfest, among many others. • Acted as a team lead for all of our event managers and coordinators to guide and inform production strategies and tactics as well as overall event management strategy. • Coordinated marketing, media, and public relations for all directly managed events. Sr. Event Coordinator, Breckenridge Ski Resort August 2013 to September 2015 • Managed the execution of events, promotions, and special projects including Dew Tour, Sprint US Grand Prix, Bud Light Concert Series, and Spartan Race. • Lobbied to host Breck’s first major televised on-mountain summer event, the Spartan Race. • Developed a new Event Marketing Plan, strategically moving Breck away from a high quantity of events to a focused signature series of to better utilize budget and achieve marketing goals. Sr. Group Sales Coordinator, Breckenridge Ski Resort September 2012 to August 2013 • Created the Experience of a Lifetime for groups of 20 to 2,000 by managing all aspects of group trips including lift tickets, lodging, and on-mountain events. Marketing Research Team Lead, Keystone Resort September 2011 to September 2012 • Managed a team of surveyors to achieve budgeted quantity of surveys, to take high quality, unbiased surveys, and to maintain professional branded appearances while interacting with guests on a daily basis. • Performed weekly data analytics for presentation to the Keystone leadership team. Other Relevant Experience Executive Producer, Highline Sports and Entertainment September 2015 to February 2016 Bachelor of Science in Business; Indiana University, Kelley May 2011 School of Business; Marketing and International Business December 17, 2019 - Page 170 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNg0JsSOuiFXxoi4BZQzh0EwY_wK…1/4 Molly Rabin mollyhrabin@gmail.com 9703314335 2345 Lower Traverse Way, Unit C, Vail, CO 81657 Vail Commission on Special Events Board Application Form (2020) Contact Jeremy Gross in the economic development depar tment at 970-477-3551 or jgross@vailgov.com for more information on submittal requirements. For additional information on the CSE contact Mia Vlaar at 970-479-2454, or mvlaar@vailgov.com Current CSE Board Information can be viewed at Name * First and last name Email * Phone number * Home address: * December 17, 2019 - Page 171 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNg0JsSOuiFXxoi4BZQzh0EwY_wK…2/4 Yes No 2345 Lower Traverse Way, Unit C, Vail, CO 81657 Epic Mountain Express, Health and Safety Manager Beaver Creek Health and Safety Specialist, Oct 2014-Nov 2018, Vail Mountain HR, 2007-2014 No Do you own property or a business in the Town of Vail? * Please list address of property of ownership. Who is your current employer and what is your job title? * If you have been with this employer for less than 5 years please provide 5 years of work history. Are you an official designee of a particular Town of Vail business, and if so, which one? (Please be prepared to provide a letter from your employer to confrim.) Does this business own real property within the Vail town limits? * December 17, 2019 - Page 172 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNg0JsSOuiFXxoi4BZQzh0EwY_wK…3/4 I have lived in Vail for almost 15 years and have seen events come and go. I think we are in a unique position with our growing summer and shoulder season business to host more events, and create offerings that bring business to the whole of the town. I'd like to see more community-focused offerings like the Vail Social, but also work on events that are a global draw. In my time as the Beaver Creek Health and Safety Specialist, I had safety oversight of all of our events, most notably the 2015 World Cup Championships and Birds of Prey every year. I worked closely with our operations departments to inspect facilities, plans, fireworks, and more. I have not served on a volunteer board for the Town of Vail As I noted above, I worked closely with depar tments at Beaver Creek to facilitate all of our events. To optimize current events and stay within the Town of Vail's goals, to create and collect funding for future events, and to attract events that are on brand with the Town of Vail. Why are you interested in ser ving on the Vail Commission on Special Events? * What particular qualifications do you bring to the position? * What is your experience serving on other boards? * What is your experience with special events? * What do you see as the primar y role of the CSE? * December 17, 2019 - Page 173 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNg0JsSOuiFXxoi4BZQzh0EwY_wK…4/4 I have noticed some difficulty with scaling. Recent events (like Food Trucks Al Fresco) are fun and fresh ideas, but many people were turned off by the lines and crowding. I'd like to see events expand in scope or change in venues to draw business to other areas of town. I think there are some good safety measures in place (like the traffic barriers recently installed at farmers markets) but there is always more that can be done to keep our visitors safe. World class skiing can not be the only draw for people visiting Vail. Our population has grown beyond the ski season and our citizens and business owners need year round employment and profits. Special events that are a showcase rather than an after thought to skiing bring people and money to the town that wouldn't visit otherwise. This content is neither created nor endorsed by Google. What do you believe is the largest obstacle facing the commission on special events in 2019? How do you believe that special events benefit the Town of Vail and its economic sustainability? Forms December 17, 2019 - Page 174 of 223 To Whom It May Concern: I am writing to express my interest in a seat on the Commission on Special Events. When I moved to Vail in 2005, the GoPro games were the Teva Games, Snoop Dogg had just played an iconic show at Spring Back to Vail, and I couldn’t tell you what the Taste of Vail was because I was just a broke ski tech working to ski. 14 years later I own a home here in the Chamonix Townhomes, and my husband, who I met at Vendetta’s, and I are raising twin girls. More than ever before, Vail’s events give us a place to gather outside, to see friends old and new, and simply to get out of the house for a bit with our babies. I haven’t just been an attendee though. I’ve had the opportunity over the years to work at events in Vail and I hope I can add some perspectives on safety from my career in Health and Safety. Being a parent has opened my eyes as well to some ideas for family-oriented improvements. Vail does a great job of putting on marquee shows and events, and I think there are opportunities in those areas to keep an eye on safety. I also see events like last year’s Vail Social as a start at hosting more close-knit community events. I look forward to speaking with you Tuesday, and thank you in advance for your consideration. Molly Helmreich Rabin December 17, 2019 - Page 175 of 223 MOLLY RABIN mollyhrabin@gmail.com Mobile: (970) 331-4335 APPLICABLE SKILLS • Special event experience including managing contractors and auditing safety procedures to ensure a quality event • 12 years of training and public speaking experience with emphasis on safety • Relationship building and influence with management and operations employees • Analytical, audit, and investigative experience EXPERIENCE Epic Mountain Express 11/18 to present Health and Safety Manager Edwards, CO • Oversee safety in office, fleet maintenance shops, and 3 base area offices in Edwards, Glenwood Springs, and Silverthorne • Subrogate no fault claims directly and initiate liability claims with TPA, working with all involved entities to provide related documents and evidence • Manage FMCSA and DOT compliance for vehicle fleet, with authority to pull drivers off road based on compliance issues or safety violations. • Partner with workers compensation and local health providers to provide optimal internal guest service to injured employees. • Create and manage safety-related audits with operations departments • Report incidents and safety metrics weekly to key stakeholders, presenting to all staff on a quarterly basis • Manage training compliance team of 4 specialists and 20 lead drivers Beaver Creek Health and Safety 08/14 to 11/18 Senior Specialist Beaver Creek Resort • Created and led a peer-based incident review team and reduced vehicle related incidents by 30% our first year • Maintained a strong presence in the operation on construction projects and worked closely with all levels of the operation to identify trends and influence safety. • Conducted weekly safety-related audits with operations departments, partnered to find proactive solutions, and held departments accountable for implementing changes. • Partnered with Workers’ Compensation to manage claims • Conducted incident investigations and lead reviews to discover root causes and corrective actions. • Implemented training for NEO, OSHA compliance, fire awareness, vehicle operations, and more. Vail Human Resources 08/07 to 08/14 Human Resources Analyst Vail, CO • Organizational Development: Conducted Employee Onboarding with L&D manager. Public speaking to groups of up to 100 new employees regarding Vail safety, culture, community initiatives, ethics, benefits, and activities. • Analytics: Produced essential HR reports including terminations, hires, rehires, and other seasonal metrics using PeopleSoft queries. Charter Sports 08/05 to 09/06 Assistant Manager Vail, CO • Retail hard and soft goods management Oakland County Sheriff’s Office 05/03 to 08/05 HR Coordinator Pontiac, MI • Payroll, performance management, recruiting. EDUCATION Miami University, Richard T. Farmer School of Business, Oxford, Ohio Miami University, Dolibois European Center, Luxembourg Major: B.S., Management- Organizational Leadership. Program of study focusing on synergy of human resources, organizational development, statistics, change management frameworks, and communication skills Minor: International Business December 17, 2019 - Page 176 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNi0Cf7KR0o85qTnuh2lhshxBEERkP…1/4 Ali Kelkenberg amkelken@gmail.com 9704450990 955 Red Sandstone Rd. A9, Vail, C 81657 Vail Commission on Special Events Board Application Form (2020) Contact Jeremy Gross in the economic development depar tment at 970-477-3551 or jgross@vailgov.com for more information on submittal requirements. For additional information on the CSE contact Mia Vlaar at 970-479-2454, or mvlaar@vailgov.com Current CSE Board Information can be viewed at Name * First and last name Email * Phone number * Home address: * December 17, 2019 - Page 177 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNi0Cf7KR0o85qTnuh2lhshxBEERkP…2/4 Yes No 955 Red Sandstone Rd. A9, Vail, C 81657 Eagle River Water & Sanitation District/ Senior Human Resources Generalist I have worked with ERWSD since January of 2015 so almost five years. Before that I worked in Talent Acquisition and Human Resources for Vail Resor ts Hospitality. I have also worked for Golden Peak Ski School since 2007 and have bar tended at Dobson Ice Arena since 2009. No Do you own property or a business in the Town of Vail? * Please list address of property of ownership. Who is your current employer and what is your job title? * If you have been with this employer for less than 5 years please provide 5 years of work history. Are you an official designee of a particular Town of Vail business, and if so, which one? (Please be prepared to provide a letter from your employer to confrim.) Does this business own real property within the Vail town limits? * December 17, 2019 - Page 178 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNi0Cf7KR0o85qTnuh2lhshxBEERkP…3/4 I am interested in being a par t of the Commission for Special Events because the reason I have chosen to call this town home is because of the oppor tunities for fun, culture, and outdoor recreation. I want to be part of the future to develop our community and culture. I have attended special events, planned special events for High Country Human Resources Association as their President, and I have also worked special events as a caterer and bartender. I work in Human Resources and bring a measured and perspective based approach to decision making. In my events experience, I have a logistical mindset and often consider the unconsidered. In my free time, I travel and have had the oppor tunity to take par t in multiple events all over the world. I also know how to throw an amazing dinner par ty. I am outgoing President of High Country Human Resources Association, a local board that brings human resources and workplace training to the high country. I have run board meetings and created agendas. I also served as Social Media Chair for the COSHRM Conference in 2019. I have attended them, enjoyed them, planned them, worked them, and reviewed survey data on them with HCHRA, COSHRM, and the VRD. To bring culture and fun to our community. Once that is done, the tourists will come and drive the economy. Why are you interested in ser ving on the Vail Commission on Special Events? * What particular qualifications do you bring to the position? * What is your experience serving on other boards? * What is your experience with special events? * What do you see as the primar y role of the CSE? * December 17, 2019 - Page 179 of 223 12/10/2019 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNi0Cf7KR0o85qTnuh2lhshxBEERkP…4/4 Communication of events. Choosing the right events for the right markets. I believe these special events not only drive heads in beds but also drive people who are not "Vail aware" or maybe have a preconceived notion about who we are as a community to visit. And then later revisit. This content is neither created nor endorsed by Google. What do you believe is the largest obstacle facing the commission on special events in 2019? How do you believe that special events benefit the Town of Vail and its economic sustainability? Forms December 17, 2019 - Page 180 of 223 Ali Kelkenberg Commission on Special Events Applicant To whom it may concern, Hello and thank you in advance for taking the time to read this. My name is Ali Kelkenberg. I am a homeowner in Vail and have lived in this community since 2007. I am interested in being a part of the Commission on Special Events because I am wrapping up my Presidency with High Country Human Resources Association (HCHRA) and want to continue to serve my community by helping to provide opportunities for connection, culture, fun, and business growth. I have enjoyed Special Events in this community from a participant viewpoint with the Vail Dance Festival, athlete viewpoint with the GoPro Mountain Games, planner perspective from my Presidency with HCHRA and employee viewpoint as a bartender for the Teva Games, GoPro Games, Vail Yeti and other events at Dobson Ice Arena. I also am a holiday help ski instructor and have worked in local hotels and restaurants. I would like to bring my multifaceted viewpoint to the Committee to continue a legacy of greatness for Vail. My full time job is with Eagle River Water and Sanitation District as a Senior Human Resources Generalist and I have full support from my Manager to attend the Commission for Special Events monthly meetings so attendance should not be an issue. I am uniquely qualified to serve my community on the Commission on Special Events and am excited for this opportunity. Thank you so much for your consideration. Home: 970-445-0990 Email: amkelken@gmail.com LinkedIn: https://www.linkedin.com/in/alikelkenberg/ Address: 955 Red Sandstone Rd. A9, Vail, CO 81657 Warm Regards,Ali Kelkenberg December 17, 2019 - Page 181 of 223 Ali Kelkenberg, PHR, SHRM-SCP 955 Red Sandstone Rd. A9, Vail, CO 81657 (704)-674-1816 amkelken@gmail.com Human Resources Professional with a Passion for Eagle County and a High Degree of Common Sense SKILLS Employment Branding Recruitment Project Implementation Leadership Technology and Social Media Creative Marketing Collaboration Interviewing Consultation Accountability Project Development Distilling Data for Decision Making Kindness Tact Collaboration EXPERIENCE Eagle River Water and Sanitation District, Vail, CO January 2015 - Present Human Resources Generalist • Developed and implemented recruiting strategy with stakeholder support to increase quantity and quality of applications for all roles including hard to fill roles like Wastewater Operators and IT Technicians • Marketed the district employment brand to targeted candidates and passive job seekers to communicate the tangible and intangible benefits of working in a government service role, including the development of the district’s LinkedIn page, careers page and tailored job postings • Developed a community and college recruiting strategy for insourcing college graduates and hiring interns • Created behavioral based interview questions and conducted interviews with hiring managers for hiring of core competencies • Increased positive feedback from candidate experience and new hire expectation management • Developed an interactive New Employee Orientation program and Onboarding experience • Conducted entrance and exit interviews to determine and implement when appropriate areas for improvement • Increased employee communication through the use of Electronic Bulletin Board and Canva for graphics in emails and HRIS Landing Page • Developed strong relationships and trust with managers, supervisors and front line employees • Handled employee relations issues including investigations and terminations • Reworked the Employee Handbook for readability with help from the HR team • Partnered with the HR Manager to develop an innovative performance management system focusing on regular feedback and conversations, including conducting focus groups, training and follow up • Updated the annual awards breakfast and holiday party to be more fun, modern and interactive • Taught recruitment training and Crucial Conversations • Maintained basic HR knowledge and skills in benefits administration and compliance with State and Government regulations regarding employment in the public sector • Developed the district wellness program and lead the wellness committee to develop programs like the Recreation Reimbursement Benefits, Walk Uphill on Wednesdays, Free Employee Yoga and to make walking meetings a part of our culture • Create new perks and rewards for employee recognition and wellness options Vail Resorts Inc., Vail, CO May 2013 - January 2015 Resort Recruiter – Eagle County Hospitality, Vail and Beaver Creek • Build and strengthen relationships with Hiring Managers and Human Resources at the Lodge at Vail and Arrabelle to address all staffing needs for each property December 17, 2019 - Page 182 of 223 • Partner with senior management to drive seasonal and year round recruiting for 1200+ hospitality employees • Attend regular operational and management meetings. • Successfully integrated the Marriott into Vail Resorts Talent Acquisition processes and strategy; drive training, process implementation and change management • Successfully absorbed Beaver Creek Hospitality into scope of Vail Hospitality Recruiting • Plan, organize and host Hiring Events for Eagle County, including working with local radio stations, newspapers, internal communications, and organizations to promote events. • Attend University Job Fairs and other events to build a network of recruits • Source and screen for Grade 24-27 positions while communicating progress with Senior Management. • Market jobs to perspective employees by utilizing individual resort brands on Craigslist, LinkedIn, Coolworks and various forms of Social Media • Work closely with the talent acquisition leads and centralized screening to effective communication between hiring managers, screeners and applicants • Update Staffing Chart to monitor and communicate progress • Coordinate J1 Work and Travel program for Vail Hospitality, including following Department of State regulations with changing legislation, vendor and sponsor relationships, contract management, student selection, hiring manager communications and cultural activities Vail Resorts Inc., Vail, CO., September 2012- May 2013 Human Resources Specialist - Lodge at Vail • Same duties as Human Resources administrator, additionally: o Helped conduct investigations o Engaged with management team to employee relations and recognition. o Maintained employee communications via bulletin boards, emails and attending department meetings o Redesigned and facilitated New Employee Orientation sessions for front line and management staff o Conducted new hire paperwork sessions o Served as first point of Human Resources contact for all employee and management concerns and issues Vail Resorts Inc., Vail, CO., November 2009- Present Golden Peak Ski and Snowboard School 3-6 Ski Instructor • Provided ski instruction to 3-6 year old children. • Provided instruction in both English and Spanish EDUCATION • Bachelor of Arts Degree in English, University of North Carolina at Greensboro, Greensboro, NC • Study abroad at the University of Strathclyde, Glasgow, Scotland VOLUNTEER WORK • Current President of High Country Human Resources Association o Lead the Board of Directors of the High Rockies SHRM affiliate chapter to bring HR training and career development to Eagle, Summit and Pitkin County o Served as a panelist at the SHRM National Volunteer Leader Summit in Washington D.C in November of 2018 • 2019 Colorado SHRM Conference Social Media Chair • ERWC Highway Cleanup • ERWC River Cleanup December 17, 2019 - Page 183 of 223 1/2/2020 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNjfz4COFOIBAPXeZiBAFfFxgblj-AR…1/4 Matthew Mosca mattmosca.vecta@gmail.com 3038871109 501 N Frontage Road, Apt 404 Vail Commission on Special Events Board Application Form (2020) Contact Jeremy Gross in the economic development depar tment at 970-477-3551 or jgross@vailgov.com for more information on submittal requirements. For additional information on the CSE contact Mia Vlaar at 970-479-2454, or mvlaar@vailgov.com Current CSE Board Information can be viewed at Name * First and last name Email * Phone number * Home address: * December 17, 2019 - Page 184 of 223 1/2/2020 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNjfz4COFOIBAPXeZiBAFfFxgblj-AR…2/4 Yes No Sonnenalp Hotel, Concierge Vail Racquet Club, Front Office No As a Concierge of the top hotel here in Vail, I am always informing and helping guests with new things to do around town, and I love to see this town develop. I think with my knowledge of the area, and my work experience in town, I could really help and improve the team. Do you own property or a business in the Town of Vail? * Please list address of property of ownership. Who is your current employer and what is your job title? * If you have been with this employer for less than 5 years please provide 5 years of work history. Are you an official designee of a particular Town of Vail business, and if so, which one? (Please be prepared to provide a letter from your employer to confrim.) Does this business own real property within the Vail town limits? * Why are you interested in ser ving on the Vail Commission on Special Events? * December 17, 2019 - Page 185 of 223 1/2/2020 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNjfz4COFOIBAPXeZiBAFfFxgblj-AR…3/4 Great knowledge of Vail and events in town from working as a Concierge for years. Sigma Alpha Epsilon Social Chair I help with arranging special events for guests here at the hotel, and I also was social chair of a very large fraternity and planned many large events with music, venues, food, and transpor tation. I feel that it is very important for a small town like Vail to put on events so that people continue coming back to Vail, and see that we are growing daily not only as a town, but as far as events as well. Events can have such a positive impact on our community, as well as our economy, and bring in new families or groups all the time. I would say funding/raising money would be the largest obstacle. Events bring in people from all over the world, and when people are in town, money is being spent. The bigger the events, the more people will come, so I think is ver y beneficial in many ways. This content is neither created nor endorsed by Google. What particular qualifications do you bring to the position? * What is your experience serving on other boards? * What is your experience with special events? * What do you see as the primar y role of the CSE? * What do you believe is the largest obstacle facing the commission on special events in 2019? How do you believe that special events benefit the Town of Vail and its economic sustainability? December 17, 2019 - Page 186 of 223 1/2/2020 Vail Commission on Special Events Board Application Form (2020) https://docs.google.com/forms/d/1_yvY6o9em5d365BrjIhneb1p3g_hoWdgK6kXapW8WyI/edit#response=ACYDBNjfz4COFOIBAPXeZiBAFfFxgblj-AR…4/4 Forms December 17, 2019 - Page 187 of 223 Matthew D. Mosca 1855 W. Gore Creek Dr. Vail, CO 81657 (P): 303.887.1109 (E): mattmosca.vecta@gmail.com PROFESSIONAL EXPERIENCE: SONNENALP HOTEL Vail, CO Concierge, Bell Stand, & Reservations July 2017- Present  Started in July 2017 in Reservations and Bell Stand, and then moved to full-time Concierge.  Completed the course for Certified Hotel Concierge (CHC) and passed the exam to receive the certification. This certification is recognized throughout the world and has not been completed by many concierges.  The concierge role is the face of the hotel to guests so the highest level of skills is required in representing the hotel. Responsibilities include: welcoming guests to the property and assisting them by providing excellent customer service in completing various tasks from making reservations, to booking transportation, recommending activities and making their stays exceptional. This includes understanding the customers’ needs and providing them with personalized solutions to make them aware of all amenities provided by the hotel. VAIL RACQUET CLUB Vail, CO Guest Services Representative December 2015 – July 2017  Demonstrated expertise in providing friendly, efficient, and hospitable service at the front desk of a busy resort.  Prepared, organized, secured, and maintained all confidential files and audit records.  Provided guest services by solving problems, satisfying requests, operating phones and automated systems, making reservations, preparing bills, and interfacing with housekeeping and security to satisfy guest and owners’ requests.  Provided excellent customer service, tourism information and concierge services for guests and owners. VECTA OIL & GAS Denver, CO Landman January 2011 – August 2015  Worked with a team consisting of geologists, geophysicists and engineers to determine what acreage needs to be leased for drilling of prospects.  Responsible for communicating with property owners by phone, email, in person and via written correspondence to lease their property and mineral rights.  Maintained relationships with property owners to ensure smooth transitions through the drilling process, excellent communication skills are essential. VECTA OIL & GAS Denver, CO Landman Trainee January 2010 – January 2011  Trained in courthouse document review to establish chain of ownership.  Attended daily meetings with landowners to negotiate leases. EDUCATION: METROPOLITAN STATE UNIVERSITY OF DENVER Denver, CO Bachelor of Arts in Communications May 2012 Minor: Business UNIVERSITY OF DENVER Denver, CO Major: Business 2006-2010 Varsity Tennis Team Member of Sigma Alpha Epsilon fraternity December 17, 2019 - Page 188 of 223 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : D R B / P E C Update P RE S E NT E R(S ): J onathan Spence, S enior P lanner AT TAC H ME N TS : Description December 4, 2019 D R B Meeting Results December 9, 2019 P E C Meeting Results December 17, 2019 - Page 189 of 223 D E S IG N R E V IE W B O AR D December 4, 2019, 3:00 P M Town Council C hambers 75 S. Frontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Attendance Present: J ohn Rediker, Kit Austin, Doug Cahill, David Campbell Absent: Peter Cope 2.Project Orientation 2.1.2:00 P M 3.Site Visits 3.1.3700 North Frontage Road - Booth Heights 3.2.231 Gore Creek Drive - Pepi's 3.3.98 East Meadow Drive - Shaw Residence 4.Main Agenda 4.1.D R B19-0651 - Shaw Residence Final review of an exterior alteration (windows/doors/A C) Address/Legal Description: 62 East Meadow Drive Unit 306/Lot K & L, Block 5E, Vail Village Filing 1 Applicant: J effrey & J eanie Shaw, represented by Gies Architects Planner: J onathan Spence 1. The applicant shall work with staff prior to building permit submittal to alter the proposed upper new window with trim to better fit in the limited space. David Campbell moved to approve with conditions. Kit Austin seconded the motion and it passed (3-1). Ayes:(3)Austin, Cahill, Campbell Nays:(1)Rediker Absent:(1)Cope 4.2.D R B19-0652 - Booth Heights Final review of new construction (housing) Address/Legal Description: 3700 North Frontage Road East/Lot 1, East Vail December 17, 2019 - Page 190 of 223 Workforce Housing Subdivision Applicant: Triumph Development Planner: J onathan Spence David Campbell moved to table to December 18, 2019. J ohn Rediker seconded the motion and it passed (4-0). Absent:(1)Cope 4.3.D R B19-0653 - Gasthof Gramshammer Conceptual review of an exterior alteration (entry renovation) Address/Legal Description: 231 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1 Applicant: Gasthof Gramshammer I nc., represented by Zehren and Associates Planner: Greg Roy 5.Staff Approvals 5.1.D R B19-0521 - 736 Forest Road Duplex Final review of exterior alteration (reroof) Address/Legal Description: 736 Forest Road East & W est / Lot 11, Block 1, Vail Village Filing 6 Applicant: Deevy Sons Trust, represented by Beck Building Co. & J ose Mas, represented by Horn Brothers Roofing Planner: J onathan Spence 5.2.D R B19-0551 - Vath Residence Final review of a change to approved plans (patio lights) Address/Legal Description: 1044 Homestake Circle/Lot 4, Block 6, Vail Village Filing 7 Applicant: Tricia & Steven Vath, represented by TA B Associates I nc. Planner: J onathan Spence 5.3.D R B19-0636 - Mexamer Davos Final review of a sign (construction) Address/Legal Description: 2699 Davos Trail / Lot 16, Block B, Vail Ridge Applicant: Mexamer Davos LLC, represented by Paragon Homes Planner: Erik Gates 5.4.D R B19-0640 - Loaded Joe's Final review of a sign (business) Address/Legal Description: 242 East Meadow Drive Unit C101/Tract C, Block 5E, Vail Village Filing 1 Applicant: S F & J acaranda I nc., represented by Loaded J oe's Planner: Erik Gates 5.5.D R B19-0647 - Keane Residence Final review of tree removal Address/Legal Description: 5142 Grouse Lane / Lot 10, Vail Meadows Filing December 17, 2019 - Page 191 of 223 1 Applicant: J ohn Keane, represented by Old Growth Tree Service Planner: Greg Roy 5.6.D R B19-0654 - Crocker Residence Final review of an exterior alteration (sliding doors) Address/Legal Description: 770 Potato Patch Drive Unit 8/Lot 6, Block 2, Vail Potato Patch Filing 1 Applicant: Ruth C. Crocker Trust R. Kenneth Dulin Trustee, represented by Davis Design Group Planner: Erik Gates 5.7.D R B19-0655 - Gorsuch Ski Cafe Final review of a sign (business) Address/Legal Description: 254 Bridge Street Unit C/Lot C & L, Block 5C, Vail Village Filing 1 Applicant: Mt. Belvedere 45 LLC North Bridge Venture Partners, represented by Resort Design Architects Planner: J onathan Spence 5.8.D R B19-0656 - Town of Vail Final review of an exterior alteration (meter box) Address/Legal Description: Utility Easement between 2658 & 2668 Arosa Drive/Lots 3 & 5, Block D, Vail Ridge Subdivision Applicant: Town of Vail Planner: Erik Gates 5.9.D R B19-0657 - Jerde Residence Final review of a change to approved plans (windows) Address/Legal Description: 4660 Vail Racquet Club Drive Unit 13/Vail Racquet Club Condominiums Applicant: Alison J erde, represented by Raymond Foss Planner: Greg Roy 5.10.D R B19-0661 - Sackbauer Residence Final review of addition Address/Legal Description: 4333 Gore Creek Dr., Unit 14 / Lot 7-15, Block 4, Vail Trails East Applicant: J anet Cook Crowley Sackbauer Revocable Trust, represented by Saundra Spaeh Planner: J onathon Spence 5.11.D R B19-0662 - Princess W orld Jewelers Final review of sign (business) Address/Legal Description: 285 Bridge Street, Unit 9 / Lot D & E, Block 5C, Vail Village Filing 1 Applicant: Princess World J ewelers, represented by Sign Design Planner: J onathan Spence December 17, 2019 - Page 192 of 223 5.12.D R B19-0663 - H YS T C IV LL C Final review of an exterior alteration (nana wall) Address/Legal Description: 141 East Meadow Drive Penthouse H East/Lot P, Block 5D, Vail Village Filing 1 Applicant: HY S TC I C L L C, represented by Greenauer Design Group I nc. Planner: J onathan Spence 5.13.D R B19-0665 - H AI Properties S E Final review of an exterior alteration (windows) Address/Legal Description: 508 East Lionshead Circle Unit 408/Lot 2, Block 1, Vail Lionshead Filing 1 Applicant: HA I Properties S E, represented by Home Depot US A Planner: J onathan Spence 5.14.D R B19-0667 - Vendettas Final review of sign (business) Address/Legal Description: 291 Bridge Street C2 (Plaza Lodge) / Lot F-K, Block 5C, Vail Village Filing 1 Applicant: Dave Chapin Planner: J onathan Spence 5.15.D R B19-0669 - Kozole Residence Final review of an addition Address/Legal Description: 1881 Lions Ridge Loop Unit 28/Lot 1, Block 3, Lion's Ridge Subdivision Filing 3 Applicant: Richard Kozole, represented by K C B Construction I nc. Planner: J onathan Spence The applic ations and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town C ounc il Chambers. Times and order of items are approximate, subject to c hange, and cannot be relied upon to determine at what time the Design Review Board will c onsider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. December 17, 2019 - Page 193 of 223 P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N December 9, 2019, 1:00 P M Town Council C hambers 75 S. F rontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Attendance Present: Brian Gillette, Rollie Kjesbo, Ludwig Kurz, J ohn-Ryan Lockman, Karen Perez, Pete Seibert Absent: Pam Hopkins 1.2.Swearing I n New Member New Member Pete Seibert was sworn in by the Town Clerk 1.3.Election of Officers Brian Gillette moved to appoint Ludwig Kurz as Chair. Rollie Kjesbo seconded the motion and it passed (6-0). Absent:(1)Hopkins Brian Gillette moved to appoint Karen Perez as Vice Chair. Rollie Kjesbo seconded the motion and it passed (6-0). Absent:(1)Hopkins 2.Main Agenda 2.1.A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of 2211 North Frontage Road W est which is composed of Tract C, Lot 1 Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3, from the Commercial Core 3 (C C3) District to the Public Accommodation-2 (PA-2) District and setting forth details in regard thereto. (P E C19-0047) This item will be heard concurrently with P E C19-0046 and P E C19-0048. 45 min. Applicant:TNRE F I I I Bravo Vail L L C W idewaters Group I nc., represented by Mauriello Planning Group Planner:Greg Roy 2.1, 2.2, & 2.3 will all be heard concurrently. Chairman Kurz: Clarified that the 3 items are all being heard as worksessions today. Planner Roy: Not looking for any motion today, just looking for feedback from the P E C. Started by introducing the location of the site and the existing December 17, 2019 - Page 194 of 223 conditions. Described an increase in accommodation units and the addition of E HUs and a new building only for housing E HUs. Roy then described the reason for the rezoning to PA-2 and the criteria for the rezoning. Lodges are not allowed in the current C C3 zoning. Roy then went on to describe the application for a Special Development District. This will help the proposal reach compliance with the Code with regard to parking requirements. Commissioner Lockman: Asked staff to clarify “nonconforming” Roy: The hotel was built before it was annexed into the Town. W hen it was annexed into the Town under C C3 it became legally nonconforming with respect to use. This means that the current development can be maintained but not expanded under the current zoning. Dominic Mauriello: Began by introducing his team. Mark Mutkoski: I ntroduced himself by describing his history visiting Vail. He then described the current state of the Hotel renovation. Also described the chain of ownership until now including his role as the Owner Representative. Described how they reinvigorated the property already in order to bring it in line with the Town’s standards. The current hotel is not the highest and best use for the property. Mauriello: Continued to describe the site as it exists today. Pointed out several largely unutilized areas of the site and the surrounding commercial uses. Mauriello then began to describe the proposed additions to the site. Seventy-nine (79) net new accessory units, 19 limited-service lodge units (L S L Us), 12 dormitory units, and 16 employee housing units of 2-3 bedrooms. Two-hundred-twenty-three (223) parking spaces proposed, however this number will change due to some Fire Department concerns. From here, the applicant moved on to describe the proposed hotel units themselves. The applicant also provided a number of renderings, including some neighboring view renderings. Commissioner Perez: Asked if these renderings showed both buildings. Mauriello: I ndicated that they did, but also stated that other angles showing more of both buildings could be provided in the future. Mauriello then went on to describe how the development would align with the goals of the Town. He then described the hotel’s history and how this relates to the current non- conformities. This property has both nonconforming structures and nonconforming uses. Nonconforming structures cannot have their non- conformity expanded upon, but compliant additions and alterations are permitted by the code. Nonconforming uses effectively stop all additions to the nonconforming use. Current nonconformities include building height, density, parking, and internal landscaping. W ith respect to use, hotels and dwelling units are not permitted in the C C3 zone district, hence the rezoning request. The PA-2 zone district is more applicable to this development. The special development district is being proposed primarily in order to address some parking compliance difficulties. The parking requirements for the PA-2 would be 250 spaces, but 223 are being proposed. One reason for this proposed reduced parking has to do with the proposed meeting space on site. As attendees to this conference space would primarily be lodged within the Highline Hotel, there is a large overlap between the parking necessary for the conference space and the parking necessary for the hotel itself. Mentioned that the E HU building is creating the need for some of these deviations from the code, so there is a question regarding the value of E HUs December 17, 2019 - Page 195 of 223 to the Town vs the standards that relief is being requested from. Available land for Employee Housing is very limited in Vail. A Public Open House was hosted by the applicant in early December to share the proposed development to the neighboring public. Mauriello then addressed some of the concerns mentioned by staff in their memorandum to the Commission. Addressed concerns related to the increased density in the area, the rezoning to PA-2 in an area with limited commercial services, and parking deviations from what is required by the Code. Perez: The SDD is Vail’s equivalent of a Planned building group. What is the purpose of the rezoning AND an SDD? Mauriello: In Vail, an SDD is an overlay as opposed to a replacement for a rezoning district. The SDD cannot violate the allowed uses of the underlying zone district. Perez: Clarified that she was referring to planned building groups as opposed to a planned unit development. Mauriello: Stated that it made sense for them to propose both in order to bring the hotel into compliance and to allow for the proposed EHU building. Lockman: Asked a question about an existing SDD on the property. Mauriello: Stated that this SDD was no longer active. Lockman: Directed staff to correct this in future memos. Kurz: Asked about the specific benefit to the town for the proposed SDD. Mauriello: Talked about the need to increase hotel units in Vail. The Town has lost some significant hotel units in recent history. The SDD will also facilitate the addition of more EHUs, this is not required for the project, but the applicant feels this a net benefit for the Town. Kurz: Asked about the upcoming West Vail Master Plan. Matt Gennett: Stated that staff will be going in front of Town Council to get direction on the Master Plan scope on December 17. This Master Plan process is expected to take a calendar year. Mauriello: There was a previous attempt to improve this property, but it was recommended they wait for a previous West Vail Master Plan effort. This Master Plan effort fell through, so the applicant would like to avoid risking this happening again to the property owner. Kjesbo: Felt that the EHUs are being waved as a carrot for this application but saw that the EHU building could be sold off. Mauriello: This was stated in order to add some flexibility. Kjesbo: Felt that the employee housing needs to be tied in with the rest of the project to avoid the EHUs being sold off and never being developed. Perez: The three applications makes it unclear what is being proposed and what the timing will be for this project. It also obfuscates the benefit to the Town and the community. December 17, 2019 - Page 196 of 223 Mauriello: Stated that the proposed benefits were well stated in the proposal. Perez: Need to look at how the stated benefits to the Town relate to the proposed deviations from the code. Lockman: Had a question regarding the proposed height, as staff and the applicant had a disagreement on how the height should be measured. Mauriello: Showed a rendering of the buildings. Stated that the height is strictly compliant with the code as some of the roof forms have been staggered in order to meet compliance. Perez: I t would also be helpful to know how high the buildings would be above Chamonix Rd. Feels that existing residents are concerned about the view. Lockman: Had a question about the parking and valet. Mauriello: I ndicated that most units, including the E HU units, would be using the valet parking. Also, there will be a stairwell and sidewalk from the E HU building leading down to the rest of the development and Frontage Rd. Kurz then opened the floor for public comment. Molly Rabin Concerned about density in West Vail. Glad that the parking is being kept off of Chamonix. There are no sidewalks on Chamonix, so an increase in development will create a greater safety issue. Asked for some form of density study. Mike Spiers: Representing Brandywine Trace Condominiums behind this development. The proposed buildings dwarf the existing. There is no building of the scale of the E HU unit on Chamonix. Mentioned that some affected views not shown in the application would be potentially significant. J im Pike: Echoing Mike’s comments. Specifically mentioned how some impacted views were not represented in the meeting. Thinks it would also be a great opportunity to add solar to these buildings. Pam Stenmark: Expressed gratitude for the questions presented by the P E C. Public Comments closed. Kjesbo: Stated that his E HU concerns were already mentioned. W ants the E HU building to be in conjunction with the rest of the site. Could likely support the deviation from parking requirements. Needs a sun/shade analysis. Need references to new and existing heights. Feels PA-2 zoning is likely the correct zoning here. Likes the idea of adding a sidewalk heading towards the Frontage Road. Gillette: Thinks of something grander than this for the redevelopment of W est Vail. Thinks the planning for W est Vail should be done first before this. Doing the Master Plan right, might help direct this development to more accurately reflect Town goals. Sees this area being redeveloped as multiuse in the future. Approving the development like this may hamper redevelopment efforts in the rest of W est Vail. December 17, 2019 - Page 197 of 223 Perez: Also indicated that the development needs to be developed comprehensively, needs a timeline as well. Need to make sure that the applicant is meeting the requirements of an S D D. Wants to also see a sun/shade analysis and more information on building heights. Concerned that with the conference center not being utilized much now, that increasing the conference space and needs is unnecessary. Seibert: Liked how this would solve some nonconforming use. Has a concern with the proposed valet parking for the E HUs. A large number of employees are likely to need their cars at the same time. Lockman: Echoed the concerns of Perez regarding the expanded conference space. Likes the idea of converting the underutilized commercial space into employee dorms, however, he also needed to see a parking plan for the E HUs. Likes the effort to reduce nonconforming uses. Also struggling with this project in the absence of a W est Vail Master Plan. The Master Plan would help describe the appropriate density and bulk and mass for this site. I mproving circulation and safety along Chamonix could be an additional public benefit of this project. Kurz: Also concerned about this project going ahead of the West Vail Master Plan. However, in responding just to the project that is before the commission, Kurz echoes Kjesbo’s comments. One could call the proposed “carrot” of the E HUs as a “quid pro quo.” I mportant that sensitivity toward the surrounding neighborhood is shown. Also wants sun/shade analysis. Largely neutral on parking now but would like to see parking maximized. Brian Gillette moved to continue to J anuary 13, 2019. Rollie Kjesbo seconded the motion and it passed (6-0). Absent:(1)Hopkins 2.2.A request for a recommendation to the Vail Town Council of an application establishing Special Development District No. 42 (Highline Hotel Renovation 2019), pursuant to Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the development of a hotel addition to add 79 accommodation units, convert 19 existing dwelling units to 19 limited service lodge units, create a 12 unit E HU dormitory, remove office space, add conference space and build 16 unit employee housing apartment building, and related uses and improvements, located at 2211 North Frontage Road West which is composed of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3, and setting forth details in regard thereto. (P E C19-0048) This item will be heard concurrently with P E C19-0047 and P E C19-0046. Applicant:TNRE F I I I Bravo Vail L L C W idewaters Group I nc., represented by Mauriello Planning Group Planner:Greg Roy Brian Gillette moved to continue to J anuary 13, 2019. Rollie Kjesbo seconded the motion and it passed (6-0). Absent:(1)Hopkins 2.3.A request for review of an Exterior Alteration, pursuant to Section 12-7J -12, Exterior Alterations or Modifications, Vail Town Code, to allow for construction of a hotel addition and an E HU apartment building, located at December 17, 2019 - Page 198 of 223 2211 North Frontage Road West which is composed of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3, and setting forth details in regard thereto. (P E C19-0046) This item will be heard concurrently with P E C19-0047 and P E C19-0048. Applicant:TNRE F I I I Bravo Vail L L C W idewaters Group I nc., represented by Mauriello Planning Group Planner:Greg Roy Brian Gillette moved to continue to J anuary 13, 2019. Rollie Kjesbo seconded the motion and it passed (6-0). Absent:(1)Hopkins 2.4.A request for review of a Conditional Use Permit, pursuant to Section 12- 16, Conditional Use Permits, Vail Town Code, to allow for the installation of an outdoor dining patio, located at 254 Bridge Street Unit C/Lot C & L, Block 5C, Vail Village Filing 1, and setting forth details in regard thereto. (P E C19-0049) 20 min. Applicant:Mt. Belvedere 45 LLC North Bridge Venture Partners, represented by Resort Design Architects Planner:J onathan Spence 1. This Conditional Use Permit approval is contingent upon the applicant obtaining Town of Vail approval of an associated design review application. 2. The applicant shall operate the outdoor patio in a manner generally consistent with the approved site plan dated 07/19/2019. Chairman Kurz: Moved this item to the front of the Main Agenda Planner Spence: Began by explaining the need for a C UP for an outdoor patio in Vail Village. This proposed outdoor patio is entirely within private property. Spence then went on to explain some of the proposed improvements. Public W orks and Fire Department have both reviewed and found no issues. Tom Braun: Began by introducing his team members present at the meeting. During construction of Gorsuch, the unit below vacated, so the new proposal is for a new café on the street level. The C UP is only for the patio with outdoor seating and firepits. No food service will occur outside, patrons will have to order inside and bring items out to the patio. No Public Comment. Commissioner Kjesbo: No additional comment Commissioner Gillette: No additional comment Commissioner Perez: Asked about how far the patio extends. Planner Spence showed a diagram demonstrating the extent of the patio. Perez: Concerned about the amount of clutter in the corridor. The corridor is already narrow and ski racks also are set out in this area. The proposed patio will be put right in this area. Spence: Felt that the patio will be an overall improvement to the area over the ski racks. Commissioner Seibert: No additional comment Commissioner Lockman: No additional comment. J ohn-Ryan Lockman moved to approve with conditions. Rollie Kjesbo seconded the motion and it passed (6-0). Absent:(1)Hopkins December 17, 2019 - Page 199 of 223 2.5.A request for the review of a variance from Section 12-6D-8, Density Control, Vail Town Code, to allow for a variance to the requirement that a secondary unit in the Two-Family Primary/Secondary Residential zone district not exceed 40% of allowable site GRFA, and a request for the review of a variance from Section 12-15-3, Definition, Calculation, and Exclusions, Vail Town Code, to allow for a variance to the stipulation that basement GRFA deductions apply only to floors within six vertical feet of the lowest level of a structure, both in accordance with the provisions of Section 12-17, Variances, Vail Town Code, located at 775 Potato Patch Drive/Lot 19, Block 1, Vail Potato Patch Filing 1, and setting forth details in regard thereto. (P E C19-0050) The applicant has requested this item be tabled to J anuary 13, 2020. 5 min. Applicant:Scott Ryan & Foster Gillett, represented by Mauriello Planning Group Planner:Erik Gates Karen Perez moved to table to J anuary 13, 2019. Brian Gillette seconded the motion and it passed (6-0). Absent:(1)Hopkins 2.6.A request for review of a variance from Section 14-6-7, Retaining Walls, Vail Town Code, pursuant to Title 12 Chapter 17, Variances, Vail Town Code, to allow for a retaining wall in excess of six (6) feet tall at the Town of Vail Public Works facility located at 1289 Elkhorn Drive/Unplatted, and setting forth details in regard thereto. (P E C19-0041) 45 min. Applicant:Town of Vail, represented by Greg Hall Planner:Erik Gates 1. Construction of the shoring wall and rockfall berm shall be limited to the months of J une to November, unless a consultation with Colorado Parks and W ildlife reveals a need to adjust this window. Planner Erik Gates recapped the process on how the application got to the current meeting. Third meeting before P E C. Master plan schedule, and process. Applications today are for the streets building expansion and the retaining wall. Both need C UP due to being in the General Use Zone District. Changes from last meeting are the comments from C P W on this application and the E I R submitted. Staff added another condition that the construction of the wall be limited to J une to November. Another comment from C P W was to prohibit dogs, which is already a policy at the Public Works site and Buzzard Park units. Greg Hall introduced Rick Kahn the wildlife biologists. Streets building will be pushed off until 2021 due to schedule. Gives time to monitor the site this winter and next winter. I f approved, the wall, berm, and utilities would hopefully be built next summer. Gillette – Can you not build the wall and do the streets building? Hall – Yes, but severely limits parking. Kahn – Professional wildlife biologist hired to consult on this project and Booth Heights for context. General comments, a lot of interests in the sheep December 17, 2019 - Page 200 of 223 right now. People are comparing it to Booth Heights, and there are differences and similarities. Both projects in overall winter range of S2 native herd. Herd is not doing well due to bad winters and hasn’t picked back up to former levels. Very small winter range, as typical of sheep in high altitudes. Booth Creek area is typically ewes and rams. The town area is exclusively used by rams. Ewes are much less mobile and tied into steep areas to stay away from mountain lions. W inter range for ewes much more critical. Rams are more mobile, bigger, and less susceptible to change in landscape. Site is used intermittently, and 3-4 times in the last few years. Not every winter such as last year when there was a big snow layering. Groups segregate by sexes during the winter. Rams could be attracted to salt storage or something to attract them to the site. Site has not always been historically occupied by sheep. Less than ideal information since there are a lack of studies. This is not at all unusual. Made an observation during the process that the area of the rockfall berm and solar that would be occupied and lost, occurs in a small narrow band of the sheep habitat. Not a significant loss. Biggest concern would be that this greens up earlier in the spring due to non-native grasses. W inter is a period where they starve and lose weight. They are attracted to that disturbed area with non-native grasses. Loss of area of disturbed area is not a big concern. Key is that the disturbed areas needs to be located near escape cover and they are. This site has had extensive human activity for 40-50 years. Not new area loss, but small disturbance of an already active site. The solar array extends to the west a couple hundred yards that is not heavily disturbed yet. No literature on the topic of solar array disturbance to sheep. Very narrow area that could have small impact. Losing native vegetation could be potentially problematic. Cumulative impacts unknown. W ith mitigation and C P W ’s recommended mitigation it can be managed to minimize impact. As it sits, with available information, impacts will be minimal and mitigatable. Perez – Do you think the proposed condition from staff is sufficient or is more required? Kahn – J une thru November makes a lot of sense. I t depends on if the sheep are present. Gillette – How do we get to a collar study? Kahn – Money Gillette – How much? Kahn – For state-of-the-art collar study it could be $500,000. A lot of the habitat work would need to be on the US FS land. Habitat improvement would be better done by Booth Heights. There could still be some done on this site. Gillette – Of $500,000 how much is collar and how much is emergency funds? Kahn – $150,000 for collar and $100,000 for personnel. The rest would be money in the bank for reaction to what was discovered during that study. This one herd is not #1 on the books for C P W and they would need money to make something happen soon. Gillette – W hat kind of checks would you need for habitat work. Kahn – Three things, fertilization, fire, and hand trimming and setback of December 17, 2019 - Page 201 of 223 vegetation. I don’t have figures, but you’re talking about hundreds of thousands of dollars to do all the sites, maybe $1 million. Gillette – On a yearly basis, what would be the most important? Kahn – Collar and some habitat would be best. Gillette – So $250,000 for collar and another $250,000 for habitat. Kahn – I f you maintain the status quo and development you can expect the herd to continue to be affected. Gillette – So let’s say $250,000 a year for the next 10 years, do you think this would affect this herd? Kahn – Yes, it would dramatically lower the risk of extirpation. Gillette - W hat’s the number one thing you can do to increase herd numbers? Kahn – Limit disturbance, resetting habitat in winter range specifically and summer range. Not all of which is in the purview of Town of Vail. Gillette – So the plan to burn hasn’t happened after it was planned for 20 years. W hy didn’t that happen? Kahn – I don’t think the town was behind it because of the concern of fire. The Forest Service could do it if they needed to. I t is the initiative of leaders at district level that needs to happen. Gillette – I f the Town wants to be a lobbyist, how would they do that? Use staff, hire someone? Kahn – Citizenry has to consent moving forward. There are a variety of ways moving forward. Lockman – I s there a recommendation on the terraced retaining wall vs non- terraced wall. Does one have more benefits? Kahn – I think in the long term keeping the sheep out of habited area is the best option. Non-terraced wall does more of a job keeping them out. W e don’t want to see them on I -70. Adding a fence is not a huge deal as they can get around it. Gillette – So no fence, correct? Kahn – No, it wouldn’t do a lot, and you don’t want to keep them out of the disturbed sites that could give them early spring greenery. Large fences not a solution to this problem. Kurz – We got a letter from C P W , should we hear them now or at public comment. Gillette – Let’s bring C P W up so we can ask questions instead of during public comment. Duval – C P W . This is a remarkably different proposal from what you’ve December 17, 2019 - Page 202 of 223 heard before. This is a small review of a limited area. For me, I have to view it through a wholistic lens where we look at miles around for the effect. Limited habitat right now, that needs to be treated as a valuable and finite resource. Gillette – Any comments on the numbers? Duval – Those sound good, but mitigation is not a one and done deal. I t is a concerted effort and needs to be done in perpetuity. I n conjunction with habitat, contingency and collars, then a $500,000 starts to get you to that area. Gillette – W hat is the value of the collar study? W hat are we learning? Duval – I t says whether the mitigation is working, and what habitat use looks like. W here are they congregating. We’re operating on old information on where they are utilizing the landscape based on our best guesses. Gillette – We don’t know the extent of the problem is what you’re saying? I sn’t the solution always doing mitigation? Duval – But where is the question. Do we focus in the middle or on the edges? W here are they actually using the landscape? Public Comment Larry Stewart, East Vail I just heard for the first time today that the building is not going to be built until 2021, so why are we approving that now? We have more time to do more observations between then. There is no time limit for when the streets building could get built. They could start tomorrow. One question you need to address is why are we approving the C UP today until we can study it since it won’t be built until later? I want this to be built in the most effective way. There is a dearth of information on how the sheep are using the site. This points towards caution, since there is no do over. They are already stressed and compressed. I think fencing would be a good idea to keep the sheep out and the humans from entering the hills. W hat you want to accomplish here is to keep the human activities from the sheep. You could also require landscaped screening to keep them out. They don’t like cover and would keep them out. W hy isn’t there a condition that no dogs are allowed on the site. That should be part of the approval since the masterplan and comments are not enforceable. I implore you not to look at this just as a variance on a retaining wall and building, but the larger impact on the herd. No room for error. This has to be gotten right. Tom Vucich, 4957 J uniper Lane You expressed at the last meeting that you wanted a more comprehensive view and thank you. The only difference is the C P W statement. **reads from C P W comments** You all touched on it two weeks ago about wanting a more comprehensive plan. I t is time that you and the town put a specific number and timeline on this project and how to address the impacts to the herd. Patty Langmaid, 2940 Manns Ranch Road On the burn, one of the reasons that the neighbors were opposed was because there was an escaped forest service burn that burned down a couple houses in Colorado. I think now, we are more savvy and that with the December 17, 2019 - Page 203 of 223 right conditions a burn would be acceptable. Blondie Vucich, East Vail Bill was unable to be here, so I wanted to read a couple sentences from the public comment he submitted **reads from letter**. Close public comment Open Commissioner Comments Lockman – Thanks C P W for memorandum. I ’m struggling here on this one with all of the dialogue. I would implore our elected officials to do something on this issue. This board faces challenging decisions that impact wildlife. W hether that is putting specific funding towards it or making a plan. On the retaining wall, the variance for the non-terraced wall makes the most sense. I f we look at the criteria of the application, I think public works has met all the items needed for approval. Seibert – I concur with the need for a more comprehensive plan. We need to get to a more proactive point, but not what is before us today. The vertical wall makes more sense to save hillside and doesn’t tempt a sheep to come down. I t’s a small site, so they will get around a fence. I agree on the prohibition of dogs and possibly adding it as a condition. On timing, they need this approval so they can meet the window even if they aren’t doing the whole building. Perez – I want to know where the mitigation plan is, and what the plan is. We have to treat the applicants the same, in particular criteria #2 **quotes criteria**. The Booth Height project had many conditions of approval related to the sheep herd, and this site is only 2 miles away from Booth Heights. I don’t see how we are treating these sites with consistency. There is no real mitigation plan here. I f we approve now, we aren’t going there with a comprehensive view. I don’t think this conforms today. W ould vote against. Gillette – Agree with Perez 100%. W e need this building to provide bus service and snow removal service. The mitigation effort should be part of this plan. We need to do some significant study and dedication half a million towards it. W e need to lobby congress to get this stuff done, and we need to have this money in place, and we need to have Council fund this. Kristen where are we with this? Kristen Bertuglia – The Town had to get a strategic plan and divvy up what we could do on this. We did some cutting and stacking. W e had a burn plan approved, but the presence of sheep delayed it. We’ve had several meetings with the Forest Service but heard that burning for wildlife was not supportive there. W e continue to look at the option for a larger burn but cannot do that due to the burn in designated wilderness area. W e’ve got $100,000 this year to do some effort. W hat we want to do is find what the best thing to do for these sheep. Gillette – W hat’s next? Bertuglia – Rewrite the mitigation plan from the 90s to today’s conditions. Hopefully in the next couple months. Gillette – Greg, what do you need? I f we separate the wall and building? Hall – Based on time limits, getting materials ready and making construction December 17, 2019 - Page 204 of 223 go quickly is why we need another year. We couldn’t have everything done next year. No issues on dog prohibition. By waiting one more year we have more time for observation. For collaring there are a lot of costs that go in as well as staff. We are waiting for a comprehensive study to do some mitigation, instead of doing something that won’t be as effective. I don’t have the $250,000 budget to put towards something like this, as Town Council does. W ith regard to construction, get a contract, get final approval, we need that longer time period to get it done. Kurz – On dog rules, how are they being adhered to and controlled, what about recreation on the hill, have they done a ski jump that you are aware of? Hall – Three-year leases with no pets, if we find one then they’re gone. Limited approval for dogs when it comes to vet visits (for employee pet emergencies). As for a ski jump, there might have been, but I hadn’t seen anything back there except one hiker. Gillette – Kristen, is the collar study part of your funding? Bertuglia – Depends on the mitigation plan. Gillette – J ust so Council understands the importance of this stuff I suggest we break this up and get the wall and the berm approved and hold them hostage on the building. J ust to let them know that it is important to us, we’ll hold them hostage on the one part. I t adds to the importance of getting the long term plan done. Lockman – Does that affect your ability to operate Greg? Hall – Limits us to the timeline of the plan. Kjesbo – I f we disturb habitat, we need to build it somewhere. W e need a mitigation plan that is equal at the same time. I ’d like to see the Forest Service be part of that, but we can’t wait on them. W e need it defined from council and staff what the end result on the public works area. I f the town defines the final result of the plan, then we need to have an E I S started or under contract with this approval. I ’d like a definition from the council what the final number of units would be approved in the masterplan. W e need to control this and not do it piecemeal. Definitely no dogs. I don’t think we’re ready for a vote yet and I think we have time. Gillette – Kahn, do you value an E I S over E I R? Kahn – I don’t know how an E I R is defined here, but it just needs to be comprehensive. For an official E I S, feels that these studies can take upwards of 10 years to complete, by which time conditions on the site have often changed. Gillette – Greg if we don’t vote today what is your schedule on this wall? Hall – Part of this is moving the project along, planning time is being taken away from us if delayed. Getting a plan together is less time than getting the construction plans and approvals for the building. Gillette – Less concerned with the actual mitigation than a commitment from council on actually doing it. December 17, 2019 - Page 205 of 223 Kjesbo – I ’d be open to mitigation in other areas, if not here, in the case that we don’t have US FS approval to do it on other town areas. Our constituents are concerned with the sheep, so we need to be. Gillette – I want to hold the Town of Vail to a higher standard. Let’s hold this project and see if we can get Council to do something. W e want to hear from the Town of Vail as the applicant whether they are committed to the herd. Perez – The other alternative path is that we say no, and Town Council calls it up to do what they want anyway. Gillette – W here are we with requiring the E I S in masterplans? We want an update from Kristen on the mitigation, and staff on the master planning process including an environmental portion. Spence – We can do that now and moving forward that all masterplans include an environmental study. Kjesbo – I ’m fine with separating them and voting on the variance so they can move forward with design, but not construction. Spence – We’ll add the conditions to the C UP that you are not going to vote on tonight, so it is cleaned up for the next meeting. Kurz – This commission has some issues that we are not ok with as of now. We understand their time constraint. We are all ok with the motion on the variance as of today. Rollie Kjesbo moved to approve with conditions. Brian Gillette seconded the motion and it passed (6-0). Absent:(1)Hopkins 2.7.A request for review of a Conditional Use Permit pursuant to Section 12- 9C-3, Conditional Uses, Vail Town Code, in accordance with Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to allow for an amendment to the conditional use permit for the Town of Vail Public W orks facility located at 1289 Elkhorn Drive/Unplatted, and setting forth details in regard thereto. (P E C19-0039) 45 min. Applicant:Town of Vail, represented by Greg Hall Planner:Erik Gates Karen Perez moved to table to J anuary 13, 2019. Brian Gillette seconded the motion and it passed (6-0). Absent:(1)Hopkins 3.Approval of Minutes 3.1.November 25, 2019 P E C Results Karen Perez moved to approve. Brian Gillette seconded the motion and it passed (5-0). Abstain:(1)Seibert December 17, 2019 - Page 206 of 223 Absent:(1)Hopkins 4.Adjournment Rollie Kjesbo moved to adjourn. Brian Gillette seconded the motion and it passed (6-0). Absent:(1)Hopkins The applications and information about the proposals are available for public inspec tion during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please call 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department December 17, 2019 - Page 207 of 223 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : November 4, 2019 Approved A I P P Meeting Minutes AT TAC H ME N TS : Description Meeting Minutes December 17, 2019 - Page 208 of 223 Public Notice - Art in Public Places Board Meeting Agenda Monday, November 4, 2019 - 8:30 a.m. Town Council Chambers 1. Roll call and approval of minutes from October 7th meeting. 2. No citizen input. 3. Winterfest Programs Updates AIPP received a generous donation of $20,000 from Doe Browning towards the Vail Winterfest. She was enthusiastic to learn about the lighting integration for the promenade this season. She agrees it is time to switch from the ice theater. Molly reviews the Winterfest line item budget with the additional funding from Doe Browning. The lighting technology company proposed various options for a month’s duration activating the area to compliment Winterfest. Molly reviews the options with the Board. The Board is interested in the activation options for the archway and pedestrian bridge, if it falls within budget. Molly will keep the Board updated on the operational site-visit with Alt Ethos. Kathy asks if there might be an option to purchase the custom lighting options for future use. Molly explains this is something they are discussing. The service agreement is presently being reviewed by the town of Vail attorney. The Board would like to have the ice illuminated after the duration of the lighting pack age from Alt Ethos if possible. Molly explains that we should keep the lighting of the ice separately with Paul. His lighting would be able to continue to operate within the sculptures after Jan 20th. Trish asks about a presentation from the lighting company. Molly refers to the images we have been reviewing between the Board and Alt Ethos from similar outdoor installations/festivals which have served as our inspiration for Winterfest. She will keep the Board updated regarding the site visit. Kathy clarifies the line item of $30,000 for the Winterfest budget with the additional monies being donated by Doe Browning. Molly reiterates that this is the first time we have worked with projecting LED light onto trees versus wrapping the trees with string lights. This will hopefully be an option in the future for some of the town’s illuminated trees to prevent stress on them. The hours of operation are 5:15 to 10:00 p.m. daily from December 22 – MLK weekend. Kara is excited for AIPP moving in this new direction. She thinks it will be a great event for our guests during the holiday season. The presented budget and package are very competitive to what was quoted during the exploration of lighting and video map projecting during the 2015 World Cup Races. Trish questions how to gauge interest in the various Winterfest installations. Molly comments that following social media, press, public reaction and feedback, as well as retailer feedback is always a good way. She mentions that simple observation of guest interaction, especially with photo opportunities at the various installations is also a good determination. Molly welcomes Trish to survey guests at the installation if she is interested. The Board motions to enter into the $25,000 contract with Alt Ethos with the bridge and arch as additional features to be determined. Paul Wertin will present his revised sculptural renderings of the ice installation at the December meeting. Molly shows the images of the Gore Creek Promenade and the images which served as inspiration again. She shows the images from the Morton Arboretum’s illuminated trees as a reminder to the Board what we have discussed. We hope to capture the reflection of the lights on the trees onto the creek. Activating the pedestrian bridge will enliven this space which is very dark. There is quite a bit of ambient lighting from the retailers, so our darkest options are closest to the creek. The snow reflection will also be very interesting. We will also look at possibly lighting from above. Molly shows where Paul’s ice installation will be situated within the area. Susan comments it is going to enliven that entire space. December 17, 2019 - Page 209 of 223 • Lantern Workshops – Celestial Wonders Lantern painting workshop with Alpine Arts Center on Friday 20th @ VRD 4:30 – 6:30 Lantern pasting Sunday 22nd @ library – noon – 3:30 – hard stop at 3pm Collaboration with Mountain Collective for a larger lantern for the walk. • Lantern Walk: Grown Men in Lederhosen – music 4:00 – 5:00 Santa arrives 4:30 – 5:30… Launch walk at 5:00 end at Winterfest at 5:15 pm Santa leaves at 5:30 4. Summer 2020 installation discussion Molly has engaged in preliminary conversations with the artists previously discussed who work in fiber. She identified various locations for interior work, as well as exterior work. Molly reminds the Board that these are temporary summer installations. The Vail Public Library is interested to partner on the project and looking at the possibility of working within the library as well as the exterior. The roofline will offer some interesting angles and opportunities, especially considering the playfulness of these potential summer installations. Kathy thinks this would be a great opportunity for outreach to our local arts community to participate. Susan asks about the potential imagery for a wheat pasting installation. The Board asks Molly to pursue next steps with assessing a budget for the summer themed installations. Susan and Kathy compliment the various artists. The Board would like to continue incorporating a street art mural within the parking structure for summer 2020. Julie asks if the walls at the Central Village exit could be painted something other than white and compliments the lighting of Pat Milbery’s mural. 5. Coordinator updates. • Cultural Heritage Initiative – Molly is working with Terry Minger for the informational signage of the Vail Symposium prints • Clubhouse –Jerry Ford Posters (1977-1997) from the Hanlon’s are installed. Molly is working on this signage with Mike Ortiz and Bill Hanlon. • El Segundo – The restaurant has commissioned Pedro Barrios & Jaime Molina to create a mural and interior work for the new space. • Root and Flower has also commissioned a well-known Denver muralist to create original work within their new space on Bridge Street. 6. Other matters from the Board. Kathy asks what the feedback was regarding Bill Pierce’s suggestion of reducing the AIPP Board size to 5 versus 7 at the time of his stepping down. Molly met with the acting town manager to discuss the recommendation. It was decided to wait until the new town manager is settled and to bring him up to speed on the various AIPP programs, budget, and this recommendation of reducing the board sized. Molly and a Board member will present the AIPP update to the Town Council in December. This will include a review of 2019 programs, as well as the upcoming winter projects. There will be four terms expiring in March. Margaret comments that AIPP is different than DRB and PEC. Susan likes the present Board size. Kathy comments that at the time of the discussion at Bill’s last meeting, the Board was supportive of reducing size. Molly comments that one point addressed was that attendance expectations to board meetings, but also participation in the various other programs would be more accountable with a smaller size. Kara comments about the CBS Sunday Morning segment on Meow Wolf. The Denver expansion was mentioned in the segment as well. Margaret asks when the art walks will start again and if we will revisit the Vail Art Pass. Molly comments the walks will begin in January and perhaps this summer we can look at reinstituting the Vail Art Pass tours. 7. Meeting adjourned. December 17, 2019 - Page 210 of 223 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : V L HA November 26, 2019 Meeting R esults AT TAC H ME N TS : Description 2019-11-26 V L H A Meeting R esults December 17, 2019 - Page 211 of 223 Vail Local Housing Authority Meeting Results November 26, 2019 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 PRESENT: ABSENT: Steve Lindstrom Molly Morales Francisco Meza Mary McDougall James Wilkins 1. Call to Order 3:06 PM A quorum being present Lindstrom called the meeting to order at 3:06PM. All Authority members are present as well as Ruther and Campbell from staff. 2. Citizen Participation 2.1. Citizen Participation No comments, no one present from the public. 3. Approval of Minutes 3.1. VLHA November 12, 2019 Meeting Results MOTION: Wilkins SECOND: McDougall VOTE: 5-0 Approved 4. Main Agenda 4.1. Eagle County Loan Funding Request Presenter: Tori Franks and Nicholle Jackson, The Valley Home Store Patti Liermann and Nicholle Jackson from Eagle County Housing and Development Authority (ECHDA) presented a program overview and contribution request of $50K minimum from the Vail Local Housing Authority (VLHA). Down payment assistance program summary • Equity share program • Recorded as second liens, • 15-year term • Borrow contributes ½ of amount down payment borrowed December 17, 2019 - Page 212 of 223 • Maintain home as primary residence • Most pay upon sale or refinance • Most work with deed restricted and free market property • Eagle County Loan fund buyer’s income must be under 160% of area median income • Maximum purchase price of $600K • Live and work in Eagle County to qualify • Since 1999, 9.4 % of loan fund volume has been used to purchase homes in Vail , 42 families. • Program total to date has issued over 382 loan totaling $5.5M loan volume • 2018 issued 50 loans total amount $657K volume , record year o 5 purchases in Vail for average purchase price $455K o 2 of the 5 homes were deed-restricted o End of 2017 beginning 2018 the County adjusted the guidelines to accommodate the Chamonix Vail development to $600K purchase price and removed the income limit o 2 Chamonix buyers utilized the program • 2019 44 loans, expect 48 by year end, $600K in loan volume o Today’s current portfolio has 156 loans for $2M loan volume o 2 Vail homes with average loan amount $25K and average purchase price of $267K  1 deed-restricted-Vail Commons, 1 open market-Buffehr Creek o 4.1% of 2019 purchases in Vail • Eagle County’s last contribution received was in 2008 in the amount of $740K from Eagle County and Lake Creek Village Apartments. Remainder of funds comes from donations and repaid principal interest. • The program average return on investment about 16%. The 2019-2020 funding request comes from record year from 2018 and low fund balance. ECHDA sent reminder to borrowers of the 24-month repayment, no interest if payback within 2 years. ECHDA received $110K. ECHDA offered an incentive to reduce interest by 50% for all borrowers paying back by October 1, 2019 receiving $70K. ECHDA lowered loan amount for $15K to $10K beginning of 2019, in June ECHDA was able to increase the loan amount back to $15K. In 2023 they expect 18 loans paid off in amount of $459K in principal, doesn’t include interest. Due to revolving nature of program they don’t expect annual request for funds. Eagle County is requesting $500K in donations in 2019 and 2020. Eagle County Commissioners donated $250K and challenged the ECHDA request other jurisdictions to match the Commissioner’s donation. VLHA ask questions seeking to further understand the program and reason for request. December 17, 2019 - Page 213 of 223 The VLHA will review a donation amount while discussing their 2020 budget. 4.2. VLHA 2020 Budget Discussion VLHA, staff and Carlie Smith from finance reviewed the 2019 current expenditures and 2020 proposed budget. McDougall asked what VLHA has contributed in the past to ECHDA. Per Lindstrom said it had been $5K. 2020 projects/professional fees. Ruther reviewed anticipated projects. Projected expenditures in 2020 budget $40K. • Housing data base - $25K  Anticipated partnership with Council • SIS & Magellan possibility for additional expenditures - $10K held  Anticipated partnership with Council  Resurvey community  Need 100% consensus for success, 12 (TOV/VLHA) o Shared funding with VLHA/TOV money • ECHDA down payment assistance funding request for $50K – Authority authorized $5K Per Smith a public notice is required prior to adopting the 2020 budget. VLHA will vote at next meeting on December 10th. 4.3. Employee Housing Capital Improvements Recommendation Presenter: Lynne Campbell, Housing Coordinator Tabled MOTION: Morales SECOND: Meza VOTE: 5-0 Tabled 5. Matters from the Chairman and Authority Members 5.1. Matters from the Chairman and Authority Members • Morales discussed a potential Avon for sale housing development project and discussion around deed restrictions and types. The developer is looking for money, Town of Avon has asked for 100% deed restriction. If asked would the Town of Vail participate in those deed restrictions. Morales recommended a rental occupancy restriction with no price cap. Morales felt there was more flexibility, like Vail Indeed. Ruther suggested price appreciation cap. Morales, said Avon doesn’t have staff to manage deed restrictions. This project is going to Avon Town Council December 17, 2019 - Page 214 of 223 on December 10. Project is composed of 45 units in 2 phases. Ruther is following up with Eric Heil, Town of Avon manager. Ruther asked for thoughts how this project/restrictions may move forward. Morales said how the home appraisals could be the challenge. Wilkins explained how appraisers review and appraise deed restricted properties. • Lindstrom mentioned the housing subcommittee meeting will be December 5th and a VLHA semiannual update will be present at the December 17th afternoon meeting. • VLHA December 24th meeting is cancelled and if needed a meeting will be held on December 17th in the Community Development large conference room. • VLHA would like to meet new Town Manager. 6. Executive Session 6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the 60 Min. Purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: one submitted Vail InDEED applications and program details. Presenter: Lynne Campbell, Housing Coordinator McDougall motioned to leave the regular meeting and enter executive session per C.R.S. §24-6-402(4)(a)(e). MOTION: McDougall SECOND: Meza VOTE: 5-0 Approved Wilkins motioned to reenter the regular meeting. MOTION: Wilkins SECOND: Morales VOTE: 5-0 Approved 7. Any Action as a Result of Executive Session Morales motioned to have staff move forward. MOTION: Morales SECOND: Wilkins VOTE: 5-0 Approved 8. Adjournment 8.1. Adjournment 5:00 PM (estimated) MOTION: Wilkins SECOND: Morales VOTE: 5-0 Approved 9. Future Agenda Items December 17, 2019 - Page 215 of 223 9.1. • EHU Capital Improvements Labor Cost Housing Data • Housing Sites Discussion Civic Area Plan • Land Banking (sale of GRFA) • Public Health Housing Incentive, Eagle County Health 10. Next Meeting Date 10.1. Next Meeting Date December 10, 2019 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All Housing Authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department December 17, 2019 - Page 216 of 223 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : C S E December 4, 2019 D R A F T Meeting Minutes AT TAC H ME N TS : Description C S E Meeting Minutes 12/04/19 December 17, 2019 - Page 217 of 223 COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, December 4, 2019 @ 8:30a.m.-10:30a.m. MINUTES: Meeting materials can be accessed after 11/29/19 at the following link: December Meeting Materials 1. @8:30a.m.: Administrative Items (5 minutes) a. Roll Call: • CSE • Alison Wadey • Barry Davis • Marko Valenti • Mark Gordon • Kim Rediker • Sam Biszantz • Staff • Mia Vlaar • Jeremy Gross • Liz Delaney b. Approval of the Minutes from the CSE Meeting on 10/16/19 and 11/6/19 Motion to approve the minutes M/S/P Davis/Valenti/Pass – Gordon Abstained c. Upcoming Meeting Reminders • December 17th, Afternoon session, Council Interviews for CSE Appointments d. Review of In-kind requests 2. @8:35a.m.: Event Recaps (105 minutes) a. Vail Automotive Classic (15 Minutes) -Mark Bergman a. New interest from national publications to rate this event in top 10. Free event compared to $500 to view cars at pebble beach. Mountain Plaza allows a lot of room for growth. No Gypsum or air events this year. Focused everything in Vail. Working on creating a 501c3 b. No Council Questions c. Motion to approve final funding. M/S/P Davis/Valenti/Unanimous b. Bravo! Vail (15 Minutes) – Caitlin Murray a. 32nd season. World class music with world debut of chamber orchestra of Vienna. New works fund brought in world premieres, this year included opera, Puccini’s Tosca. Social media views doubled. NPS 85. Slight decrease in attendance. One less Dallas concert this year, and one smaller attendance show due to snow. 8 sold out orchestra December 17, 2019 - Page 218 of 223 concerts. New data project to understand the audience. Looking at ways to diversify the audience. Need to attract younger visitors. New marketing and PR channels, front range billboards. Added an internal green team to ensure sustainability. b. Gordon - Will bravo after dark continue? Yes, we will do 3 instead of 4 to keep it more aligned with the season. c. Vlaar – How many events were in the town of Vail compared to out of town. Roughly 20 out of town and more than 70 in town. d. Davis – Motion to recommend to council to approve final funding. Davis/Gordon/Unanimous. c. Vail Outlier Festival (15 Minutes) - Mike McCormack a. Pink bike advertising success. Reach is about 2x outside magazine. They kept the event recap up for an extra 3 days. Great photos and a positive comment section. Gravity light festival that is family focused. Very respectful and family feel at the start of gravity events. 50% growth in demo attendees Y.O.Y. 3000 attendee days. Sponsors were very pleased and are interested in larger activations next year. Challenges are created by the increased attendance. NPS is up 11 points. Continue to run out of bikes with this level of attendance. Looking at a small price increase to find the value balance. Gravel is coming. Lifetime launched a gravel event in Bentonville to great success. Sold out in 5 minutes with 1000 entries. Partnership with Jake Wells and Groove Auto for gravel event. Enduro field is limited based on capacity. Gravel is endless. State patrol is supportive which is required for USFS support. Gravel opens an additional 500 competitive spots. b. Valenti – You mentioned e-bikes would be paramount in gravel race, can you commit to it? Mike, gravel is already motorized but the on mountain piece is on the national timeframe. c. Wadey – Expo village was awesome and vibrant. So many people that were engaging in the sport. d. Davis – If you can get on pink bike social that would be huge. e. Rediker – Think about scheduling the event to encourage the participants to extend their stay. f. Motion to approve final funding. M/S/P Davis/Rediker/Unanimous d. Starting Hearts (15 Minutes) – Alan Himelfarb a. 53 EKGs given to the public, over $10000 value. Vail Mountain Hosts supported the Defibrillator hunt and donated the AED back. Great partnerships, Philips health care, boy scouts… Celebrity involvement Josiah Middaugh, Dorothy Hamill and Heidi Kloser signing autographs. National Boys Scouts staff was here and impressed with the educational aspects and are interested in the Heart and Sole Call Push Shock training becoming the national program and a merit badge. Increase LatinX outreach this year. Not a lot of turnout though. The feeling was that Vail is where we work, not where we play. Town support allows us to do things that have a far reaching impact across December 17, 2019 - Page 219 of 223 the state. Grant received from national organization for $150,000. Susan Ford Bales shared her story about her cardiac arrest for a national campaign. International interest in the program. New director of operations hired based on the incredible growth of the organization. b. Motion to approve final funding. Rediker/Valenti/unanimous e. Mountain Youth - Previously Eagle River Youth Coalition (15 Minutes) – Carol Johnson a. New name and brand since our last presentation. Great turnout at the last event in Vail. Thank you for pushing us to do more events up valley. Mountain Youth received the VVP Award for community impact. Another record attendance this year. Working closely with Vail Mountain School Families to get more participation. It takes 3-4 years to influence children’s thinking. Talking about vaping in 5th grade to affect decisions in 8th grade. Attendance up almost 100% yoy. Vail is still the smallest attendee group. Cost is close to $60 per person to produce eat chat parent. $100 including in kind support. The events are still free though thanks to supporters. For the LatinX events they held them in churches to create a safe space. The Hispanic audience doesn’t consider schools to be a safe space. Creating a separate series for LatinX in 2020. Bringing in a contract worker to program that. Will continue to improve zero waste. Wants more and better photo and video. Improved online registration. Improved volunteer program. Thrilled about new partnerships with Eagle County Schools and Youth Power 365. These programs can qualify for Continuing education. b. Davis – it was most interesting to hear that you were able to learn from the Hispanic community that the schools weren’t comfortable for them. Great job breaking through to them. c. Motion to approve final funding. Davis/Rediker/Unanimous f. Global Solutions Forum (15 Minutes) – Bob Bandoni a. Really grateful that you have given us a few years to embrace this idea for GSF. Continue to get feedback that this is an experience people haven’t had before. Attendance was just below double last year. ≈170 CSE wanted more school involvement. Students came and experienced the forum then we pulled them out for a separate discussion on ethical values. Undergrads attended from DU and Daniels College of Business. Speakers were elevated this year, Lulu Garcia Navarro. NPS 9.6? Happy that we utilized LH and VV more than we have before. Moved breakout sessions around town. Ski Museum. Sonnenalp. Weaknesses in the event – We think we need to narrow the focus and purpose of the event. Want to focus on aspiring and emerging leaders. 25-35 year old’s. Those just starting in leadership or recognized in their organization as the next generation of leaders. Feedback that there should be more time for collaboration. Not enough opportunity to focus on specific questions. 2020 topics brainstorm, environment and poverty. Wants to grow to 250 next year. December 17, 2019 - Page 220 of 223 b. Davis- has there been a shift of your core customer from students to young professionals? No. What we learned was for the college students, Friday was easier for them. Looking at modifying the schedule to have high school students earlier in the week and college students arrive Thursday or Friday. c. Vlaar – Quality of content (lulu) and diversity was great. Really unique and great program. Bob – When you tell people that all 4 sectors including high school students will be in the same room, it is hard for them to grasp it. Mia – The marketing piece needs to be a focus going forward. d. Biszantz – I attended a few and was impressed with the content. Very intelligent speakers. If you are focusing on leaders, professors do not run the colleges. Do you want to be academic and brainy or have the CEOs/Leaders e. Rediker – This year was the first year you could bring in Eagle County Schools. Would love to see more participation from our local students. Continue your outreach to battle mountain. Bob - FBLA group from ECS was there. f. Motion to approve to approve $6000 CSE funding. Davis/Gordon/Unanimous g. VBC Restaurant Week (15 Minutes) a. Over 37 participants. 49 in the fall. Improved from 45. Also included spas and lodging. Additional costs every year from Vail Daily and radio. Working with an ad agency in Denver, need to spend more on digital. Dates for 2020 are may 24-31 Sunday through Sunday including memorial day. October 1-11. Restaurants wanted to push fall back. Thursday through Sunday but goes further into the off season. Working on a liquor sponsor for 2020 to bring in drink specials. b. Mia – Restaurants could cross promote better at fall taste of vail. Please look at hotel occupancy of groups to see if we can pick dates that overlap to get critical mass. c. Barry/Kim/Unanimous 3. @10:20 .a.m.: New Business and Community Input (5 minutes) Looking to identify Vail Après Ambassadors. Adjournment @ 10:25 a.m. Motion to Adjourn. Rediker/Valenti/Unanimous December 17, 2019 - Page 221 of 223 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : S ession, pursuant to: 1) C.R.S . §24-6-402(4)(b)(e) - to receive legal advice on specif ic legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: real property negotiations and legal advise on specific legal questions; 2) C .R .S. §24- 6-402(4)(f) - to discuss personnel matters, Regarding: review of the municipal judge. P RE S E NT E R(S ): Matt Mire, Town A ttorney December 17, 2019 - Page 222 of 223 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C : Recess 5:00 pm estimate December 17, 2019 - Page 223 of 223