HomeMy WebLinkAbout2020-01-07 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda
VAIL TO W N C O U N C IL R E G U L AR ME E TIN G
Agenda
Town Council C hambers
4:30 P M, January 7, 2020
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on any agenda item may be solicited by the Town Council.
1.D R B / P E C Update (5 min.)
1.1.D RB / P E C Update 5 min.
Presenter(s): J onathan Spence, Planning Manager
2.Presentation / Discussion
2.1.Tobacco Age & Licensing Policy Discussion 20 min.
Presenter(s): Kathleen Halloran, Finance Director and Tammy Nagel, Town
Clerk
Action Requested of Council: Obtain Council direction on policy questions.
Background: Discussion about policy questions that will assist in
implementation of the tax collection of tobacco products which was approved
in November election.
2.2.Flashing L E D Light Policy Discussion 20 Min.
Presenter(s): Greg Hall, Director of Public W orks
Action Requested of Council: Provide direction to Town Staff on the
installation of flashing LE D light signs
Background: Flashing LE D signs have become more prevalent in Vail over
the past few years where pedestrian safety is at risk. The Town has
installed 41 Rapid Flashing Beacon (RFB) pedestrian signs and 5 Flashing
LE D stop signs. There have been additional requests for more signs of this
nature and staff would like to get direction from Council on whether of not
the Town should be installing more.
Staff Recommendation: Provide direction to Town Staff on the installation of
flashing L E D light signs
3.Information Update (5 min.)
3.1.December Revenue Update
3.2.V LHA December 10, 2019 Meeting Results
4.Matters from Mayor, Council and Committee Reports (10 min.)
4.1.Vail Trailblazer Award Update
January 7, 2020 - Page 1 of 36
5.Executive Session
5.1.Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(e) - tto determine
positions, develop a strategy and instruct negotiators, Regarding: potential
deed restricted housing sites
30 min.
Presenter(s): Matt Mire, Town Attorney
6.Recess
6.1.Recess (est. 5:50 pm)
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media
website the week following meeting day, www.highfivemedia.org.
Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48
hour notification dial 711.
January 7, 2020 - Page 2 of 36
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: D R B / P E C Update
P RE S E NT E R(S ): J onathan S pence, Planning Manager
AT TAC H ME N TS:
Description
December 18, 2019 D R B Meeting results
December 23, 2019 P E C Meeting Agenda - Cancelled
January 7, 2020 - Page 3 of 36
DESIGN REVIEW BOARD
December 18, 2019, 3:00 PM
Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
1. Call to Order
1.1. Attendance
Present: John Rediker, Kit Austin, Doug Cahill, David Campbell, Peter
Cope
Absent: None
2. Project Orientation
2.1. 2:00 PM
3. Site Visits
3.1. 2111 North Frontage Road West - Highline Doubletree
3.2. 1543 Matterhorn Circle Unit 4 - Davis Residence
3.3. 1775 West Gore Creek Drive - 1775 West Gore Creek LLC
4. Main Agenda
4.1. DRB19-0679 - Hurtt Revocable Trust
Conceptual review of new construction
Address/Legal Description: 4978 Meadow Drive/Lot 18, Block 7, Bighorn
Subdivision 5th Addition
Applicant: George C. Hurtt Revocable Trust, represented by Pierce Austin
Architects
Planner: Erik Gates
4.2. DRB19-0681 - Davis Residence
Final review of an addition (addition/windows/doors/patio)
Address/Legal Description: 1543 Matterhorn Circle, Unit 4 / Lot 4,
Parkside Villas
Applicant: Stuart & Charlotte Davis, represented by Beth Levine Architect
Inc.
Planner: Greg Roy
John Rediker moved to approve. David Campbell seconded the motion
and it passed (5-0).
4.3. DRB19-0671 - Prima Partners LLC
Final review of a change to approved plans (parking space)
Address/Legal Description: 285 Forest Road/Lot 20, Block 7, Vail Village
Filing 1
Applicant: Prima Partners LLC, represented by Shepherd Resources Inc.
Planner: Greg Roy January 7, 2020 - Page 4 of 36
David Campbell moved to approve. John Rediker seconded the motion
and it passed (5-0).
4.4. DRB19-0683 - Highline Doubletree
Conceptual review of a redevelopment (accommodation units/EHUs)
Address/Legal Description: 2211 North Frontage Road West/Lot 1, Vail
Das Schone Filing 3
Applicant: TNREF III Bravo Vail LLC True North Management Group LLC,
represented by Mauriello Planning Group
Planner: Greg Roy
4.5. DRB19-0672 - 1775 West Gore Creek LLC
Final review of an addition
Address/Legal Description: 1775 West Gore Creek Drive/Lot 8, Vail
Village West Filing 2
Applicant: 1775 West Gore Creek LLC, represented by Eric Johnson
Architect
Planner: Jonathan Spence
John Rediker moved to table to January 15, 2020. David Campbell
seconded the motion and it passed (5-0).
4.6. DRB19-0682 - Gorsuch Ski Haus
Final review of an exterior alteration (fence/HVAC screen)
Address/Legal Description: 254 Bridge Street Unit C/Lot C & L, Block 5C,
Vail Village Filing 1
Applicant: Mt. Belvedere 45 LLC North Bridge Venture Partners,
represented by Resort Design Architects
Planner: Jonathan Spence
1. The color of the wood posts upon installation shall be no lighter
than shown in the photos of the Aspen installation.
David Campbell moved to approve with conditions. Peter Cope seconded
the motion and it passed (5-0).
4.7. DRB19-0659 - Vail Marriott
Final review of an exterior alteration (winter patio)
Address/Legal Description: 715 West Lionshead Circle/West Day
Subdivision
Applicant: Diamondrock Vail Owner LLC
Planner: Jonathan Spence
1. The geodesic domes shall be removed by the applicant no later
than one week after the closing of Vail Mountain in April 2020.
2. The applicant shall ensure that all fire department and building
requirements are met including but not limited to no open flame
within the domes, no heating of the domes and a wind monitoring
January 7, 2020 - Page 5 of 36
system.
David Campbell moved to approve with conditions. Kit Austin seconded
the motion and it passed (4-1).
Ayes: (4) Austin, Cahill, Campbell, Cope
Nays: (1) Rediker
4.8. DRB19-0689 - Lion's View Development
Final review of a change to approved plans
(scaling/facade/lighting/roof/landscaping)
Address/Legal Description: 500 East Lionshead Circle/Lot 1 & 3, Block 1,
Vail Lionshead Filing 1
Applicant: Lazier Lionshead Parcel L LLC, represented by OZ Architecture
Planner: Jonathan Spence
David Campbell moved to approve. Kit Austin seconded the motion and it
passed (3-0-1).
Ayes: (3) Austin, Cahill, Campbell
Abstain: (1) Cope
Absent: (1) Rediker
5. Staff Approvals
5.1. DRB19-0630 - Conkafin LLC
Final review of an addition
Address/Legal Description: 4515 Bighorn Road/Lot 6 & 7, Block 1,
Bighorn Subdivision 3rd Addition
Applicant: Conkafin LLC, represented by Martin Manley Architects
Planner: Greg Roy
5.2. DRB19-0631 - Mexamer Davos LLC
Final review of a change to approved plans (patios/retaining wall/roof
height)
Address/Legal Description: 2699 Davos Trail/Lot 16, Block B, Vail Ridge
Subdivision
Applicant: Mexamer Davos LLC, represented by Scott S Turnipseed AIA
Planner: Erik Gates
5.3. DRB19-0650 - Hillside Condominiums
Final review of a tree removal
Address/Legal Description: 1819 Meadow Ridge Road/Lot 13 & 14,
Buffehr Creek Subdivision
Applicant: Hillside Condominiums, represented by Brush Creek
Landscaping
Planner: Greg Roy
5.4. DRB19-0666 - Vail Ptarmigan LLC
Final review of a change to approved plans (windows/door/deck)
Address/Legal Description: 1067 Ptarmigan Road/Lot 3, Block 5, Vail
Village Filing 7-Vail Village Filing 10
January 7, 2020 - Page 6 of 36
Applicant: Vail Ptarmigan LLC, represented by Sipes Architects
Planner: Erik Gates
5.5. DRB19-0675 - Brooktree Townhomes
Final review of change to approved plans (balcony supports)
Address/Legal Description: 980 Vail View Drive / Lot B5, Block B, Lion's
Ridge Subdivision Filing 1
Applicant: Brooktree Townhomes, represented by Blu Sky Contractors
Planner: Jonathan Spence
5.6. DRB19-0676 - Paradise Off-Piste LLC
Final review of a change to approved plans (solar)
Address/Legal Description: 1650 Lions Ridge Loop/Lot 19, Dauphinais-
Moseley Subdivision Filing 1
Applicant: Paradise Off-Piste LLC, represented by Active Energies Solar
Planner: Erik Gates
5.7. DRB19-0677 - Jernigan Residence
Final review of exterior alteration (sliding door)
Address/Legal Description: 2335 Bald Mountain Road, Unit A5 / Lot 26,
Block 2, Vail Village Filing 13 (Bald Mountain Townhomes)
Applicant: Keagan Jernigan, represented by Crockford Builders
Planner: Jonathan Spence
5.8. DRB19-0684 - 1012 Eagles Nest LLC
Final review of a change to approved plans (solar shades)
Address/Legal Description: 1012 Eagles Nest Circle/Lot 2, Block 6, Vail
Village Filing 7
Applicant: 1012 Eagles Nest LLC, represented by Suman Architects
Planner: Jonathan Spence
The applications and information about the proposals are available for public inspection
during regular office hours at the Town of Vail Community Development Department, 75
South Frontage Road. The public is invited to attend the project orientation and the site visits
that precede the public hearing in the Town of Vail Town Council Chambers. Times and
order of items are approximate, subject to change, and cannot be relied upon to determine
at what time the Design Review Board will consider an item. Please call 970-479-2138 for
additional information. Sign language interpretation available upon request with 24-hour
notification, dial 711.
January 7, 2020 - Page 7 of 36
P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N
December 23, 2019, 1:00 P M
Town Council Chambers - M eeting Cancelled
75 S. F rontage Road - Vail, Colorado, 81657
1.Call to Order
2.Main Agenda
3.Adjournment
The applications and information about the proposals are available for public inspec tion during regular offic e hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department.
Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the
Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please
call 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
Published in the Vail Daily December 20, 2019
January 7, 2020 - Page 8 of 36
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Tobacco Age & L icensing Policy Discussion
P RE S E NT E R(S ): K athleen Halloran, F inance Director and Tammy Nagel, Town Clerk
AC T IO N RE Q UE S T E D O F C O UNC I L: Obtain Council direction on policy questions.
B AC K G RO UND: Discussion about policy questions that will assist in implementation of the tax
collection of tobacco products which was approved in November election.
AT TAC H ME N TS:
Description
Tobacco Policy Memorandum
January 7, 2020 - Page 9 of 36
__________________________________________________________________________
Memorandum
TO: Town Council
FROM: Finance Department and Town Clerk
DATE: January 7, 2020
SUBJECT: Tobacco Age & Licensing Policy Discussion
I. SUMMARY
Town of Vail voters approved the taxation of tobacco products effective Jan 1, 2020. The
purpose of this memorandum is to gather feedback from Town Council regarding licensing
and age requirements.
II. BACKGROUND
Voters approved a 15 cent per cigarette ($3 per pack of 20) and 40% on all other tobacco
products in November. The tax will be collected and remitted by retailers in town limits
beginning in 2020, on a special tax return form. Cigarette tax previously remitted to the state
will cease (the town’s share of that revenue in prior years totaled $24,000). Estimated new
revenues from the Vail tobacco tax total $600,000 (maximum limit was set in the ballot
question at $1.0 million). Council has directed staff to identify an amount of tax collections to
allocate toward education efforts. Staff is working with the Eagle County School District as a
starting point to determine a recommendation.
Currently 20 retailers in Vail sell tobacco products, including grocery stores, gas stations,
liquor stores and restaurants/bars.
III. DISCUSSION
Staff is requesting Council’s feedback on the following questions:
• Does Council wish to raise the minimum age requirement from 18 to 21?
Currently Eagle, Avon and Eagle County have passed ordinances increasing the age
to 21. The age requirement could apply to both customers purchasing the product as
well as retail employees selling the product.
• Does Council wish to require retailers to obtain a license to sell tobacco
products by retail location? A local license would involve the town in enforcement
January 7, 2020 - Page 10 of 36
- 2 -
activity. The State of Colorado currently conducts inspections with the FDA on
compliance of state and federal tobacco laws. Staff is comfortable with the state’s
involvement and does not suggest a separate license or enforcement beyond the
state’s compliance checks.
Beginning November 1, 2019, Eagle County Public Health required tobacco retailers to
complete an online annual tobacco license application and annual $500 application
fee. In 2020, Town of Avon tobacco retailers will be required to complete an annual
tobacco product retailers license and pay an annual fee of $250 through the Town of
Avon’s Sales Tax Department. For the 20 Town of Vail retailers, a unique tobacco
sales tax return form will be used, which can be submitted and paid online along with
monthly town sales tax remittance. Does Town Council wish to add a license
requirement for Vail?
• Does Council wish to enter into an Intergovernmental Agreement (IGA) with
Eagle County allowing them to collect tobacco tax above and beyond the Vail
tax? Eagle County tax is $4 per pack of 20 cigarettes compared to Vail’s $3 per pack.
While Vail voters agreed to a $3 per pack tax, an IGA with the County would allow the
County to self-collect the additional $1 from retailers. Retailers would not be subject to
the $500 annual county license; however, they would be required to file two tax
returns; one to Town of Vail and one to Eagle County. County representatives indicate
the funds would be used to bolster youth education, prevention, and intervention
through school-based initiatives; a youth vape takeback campaign; broad public
cessation awareness campaign; detention center integrated health services, re-entry,
and cessation support. The county also plans to work with relevant community
stakeholders to identify gaps in cessation and prevention and identify best strategies
and interventions to address those gaps in 2021.
IV. ACTION REQUESTED FROM COUNCIL
Provide feedback to staff on the above questions; Should Council wish to move forward with
any of the above items, staff will return on January 21st with a first reading of an ordinance for
consideration.
January 7, 2020 - Page 11 of 36
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: F lashing L E D L ight Policy Discussion
P RE S E NT E R(S ): Greg Hall, Director of P ublic Works
AC T IO N RE Q UE S T E D O F C O UNC I L: Provide direction to Town S taff on the installation of
flashing L E D light signs
B AC K G RO UND: Flashing L E D signs have become more prevalent in Vail over the past few
years where pedestrian safety is at risk. The Town has installed 41 Rapid F lashing B eacon (R F B)
pedestrian signs and 5 Flashing L E D stop signs. T here have been additional requests for more
signs of this nature and staff would like to get direction from Council on whether of not the Town
should be installing more.
S TAF F RE C O M M E ND AT IO N: Provide direction to Town S taff on the installation of flashing
L E D light signs
AT TAC H ME N TS:
Description
Memo
January 7, 2020 - Page 12 of 36
To: Town Council
From: Public Works Department
Date: January 7, 2020
Subject: Policy on Flashing LED Stop Signs & Rapid Flashing Beacon Pedestrian
Crossing Signs
I. SUMMARY
Flashing LED signs have become more prevalent in Vail over the past few years
where pedestrian safety is at risk. The Town has installed 41 Rapid Flashing
Beacon (RFB) pedestrian signs and 5 Flashing LED stop signs. The RFB signs
have been installed at critical pedestrian crossings including; all crosswalks
within roundabouts and within most mid-block Frontage Road crosswalks. The
latest installation was a requirement of the Planning and Environmental
Commission regarding Red Sandstone Parking Structure. LED stop signs have
been installed at the intersection of the S. Frontage Road and Vail Valley Drive
(2) and at the intersection of Meadow Drive and Vail Rd (3). Only one Flashing
stop sign is operational at this time while the others are off due to concerns with
flashing signs and impacting the Vail Village ambience..
The Town has received additional requests for more RFB crossings, specifically
at crosswalks along Vail Valley Drive and East and West Lionshead Circle. Staff
is seeking direction due to the growing number of requests and installations,
Town staff is requesting the Town Council provide direction on how the Town
should proceed with the installations and requests.
II. SOUTH FRONTAGE ROAD AND W VAIL VALLEY DRIVE LED STOP SIGNS
The intersection of Vail Valley Drive west and South Frontage Road is one of the
intersections with a high accident history in Vail. This is due to the
unconventional intersection operation, which has the cross traffic having the right
of way over the through Frontage Rd. movement. This operation is due to the
potential winter queues extending from the intersection down Vail Valley Drive.
The queues would reach Meadow Drive and block movements of the intown bus
system, add significant air pollution of idling cars and cause issues with vehicles
being unable to operate in inclement weather on the grade of the hill. The
unfamiliar traffic pattern leads to many drivers running the stop signs on the
Frontage Rd. The town has attempted to offset this with oversized stop signs, 48”
January 7, 2020 - Page 13 of 36
Town of Vail Page 2
verse 30”, and the installation of flashing stop signs to draw attention to the
signs.
The accident history at this intersection shows 14 accidents over the past four
years, of those 4 were failure to yield at the stop sign prior to installation of the
flashing stop sign and only one after its installation.
We have also been requested to address the stop sign on the west side of the
parking structure entrance on the Red Sandstone School drive loop. This sign is
being ignored and causes issues with the bus operations at the bus stop at Red
Sandstone School.
III. MEADOW DRIVE / VAIL ROAD LED STOP SIGNS
Over the past several years it has become apparent that the intersection at Vail
Road and Meadow Drive has become increasingly congested with buses,
vehicles, pedestrians and cyclists. This congestion has been accompanied with
an increased frequency of vehicles running the stop signs at this intersection.
The Transit department has indicated that on several occasions, vehicles running
the stop signs have come within inches of hitting buses and pedestrians. This
frequent running of stop signs at this location was brought to the attention of the
Town’s Safety committee. The intersection at Vail Road and Meadow Drive likely
has the highest volume of pedestrians crossing a public road in Vail, and may
have warranted the installation of RFB pedestrian signs however considering the
frequency of pedestrian crossings and the fact that vehicles and bicyclists are
already required to stop at this intersection, a first step would be to attempt to
force all vehicles and bicyclists to stop by drawing attention to the stop signs.
After numerous efforts over the past couple of years to make the stop signs more
visible, by pruning and eliminating sign clutter, it was determined that adding a
flashing LED stop sign, similar to the one added along the South Frontage Road
at Vail Valley Drive, would be the next best step. The flashing LED stop sign
strategy will help draw attention to the stop signs and has been successfully
implemented in other municipality locations, most notably in Frisco along Main
Street. https://www.summitdaily.com/news/frisco-installs-blinking-lights-on-stop-
sign/
Once the signs were installed and operated for a brief period of time, the signs
were turned off due to complaints. Staff has invested a concerted effort to further
enhance the visibility of the signs including adding a special bracket to have the
northbound sign be more visible as cars approach the intersection.
Town Staff recommends leaving the signs in place and off while the bus
department is monitoring and documenting non-compliance and near misses
through video logging. Staff will return to the council in late June to report on the
results of the study. Our bus drivers drive through this intersection upwards of
every 5 minutes and will be able to provide fairly consistent report on the issues
of non-compliance.
January 7, 2020 - Page 14 of 36
Town of Vail Page 3
IV. RFB CROSSWALKS
RFB crosswalks have been installed along our heaviest volume roads that have
crosswalks. The requests for RFB installations along Vail Valley Drive, East
Lionshead Circle, and West Lionshead Circle have higher pedestrian volumes
but lower traffic volumes. The highest pedestrian volumes occur along East
Lionshead Circle, where pedestrians cross from the Lionshead Parking Structure
to Lionshead Village. The crosswalks along East and West Lionshead Circle
have considerably less pedestrian volumes as they generally service the local
condominium and hotel residents and guests on a day to day basis, however the
crosswalks along Vail Valley Drive do accommodate special events at Ford Park
during the summer months as well. The cost of each crossing is $ 8,625 plus
installation costs which varies due to power supply location.
V. ACTION REQUESTED
Provide direction on the following items:
• Use of Flashing stop signs at Vail Valley Drive and South Frontage Road
• Use of Flashing stop sign at RSES
• Direction on use of Rapid Flashing Beacon Signals at other locations
besides Frontage Road crossings
• Continued monitoring of Meadow Drive and Vail Road Intersection
VI. STAFF RECOMENDATION
Staff recommends the following:
• Allow use of flashing stop sign at Vail Valley Drive and South Frontage
Road due to safety issues and accidents.
• Investigate options and if needed install flashing stop sign at RSES drive
and bus turnaround.
• Keep policy of Rapid Flashing Beacon Signs to Frontage Road pedestrian
crossings at this time.
• Report back to Council in June on Meadow Drive and Vail Road
intersection.
January 7, 2020 - Page 15 of 36
Town of Vail Page 4
(Recently installed stop signs at Vail Road and Meadow Drive intersection)
January 7, 2020 - Page 16 of 36
Town of Vail Page 5
(Pedestrian Crosswalks on Vail Valley Drive currently with NO RFB’s)
January 7, 2020 - Page 17 of 36
Town of Vail Page 6
(Pedestrian Crosswalks on East & West Lionshead Circle currently with NO RFB’s)
January 7, 2020 - Page 18 of 36
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: December Revenue Update
AT TAC H ME N TS:
Description
December Revenue Update
January 7, 2020 - Page 19 of 36
1
TOWN OF VAIL
REVENUE UPDATE
January 7, 2020
Sales Tax
Upon receipt of all sales tax returns, November collections are estimated to be
$1,228,212 down 2.9% from last year and up 17.2% compared to budget. Year to
date collections of $24,943,799 are up 4.7% from prior year and up 7.7% from
budget. Inflation as measured by the consumer price index was up 2.1% for
November. The annual budget totals $27.1 million.
Real Estate Transfer Tax (RETT)
RETT collections through December 31 total $7,030,773 down 3.0% from this
time last year. 2018 was a record year, with annual collections totaling $7.6M,
up 21% from 2017. The 2019 amended RETT budget totals $6,500,000.
Construction Use Tax
Use Tax collections through December 31 total $2,468,832 compared to
$3,689,130 from this time last year. The majority of the variance from prior year
is due to use tax collections from Vail Health remodel. The annual budget totals
$2,220,000.
Parking Revenue
Season to date:
Pass sales from November through December 31 total $1,601,590 up $125,658
or 8.5% from prior winter season. The majority of the increase in pass sales was
largely due to purchases by local businesses and increased interest in value
passes.
Daily sales from the parking structures from November through December
30 total approximately $1,601,590, down $239,307, or 17.7% from the prior
winter season.
Summary
Across all funds, year-to-date total revenue of $71.0 million is up 8.7% from
amended budget and down 1.9% from prior year. The majority of the decrease
from prior year is related to construction use tax collections and construction
related fees. 2018 was a record year for construction activity with construction
fee collections totaling $3.0M compared to $2.0M in 2019.
January 7, 2020 - Page 20 of 36
MEMORANDUM
January 7, 2020
To: Vail Town Council
Kathleen Halloran
From: Alex Jakubiec
Re: November 2019 Sales Tax
Vail will collect an estimated $94,700 in additional November sales tax to bring
collections up to $1,228,212. November will be down 2.88% or $36,388 from
November 2018 and up 17.81% or $185,632 from budget.
Year to date will be up 4.7% or $1,128,557 from 2018 and up 7.7% or
$1,790,399 from budget.
January 7, 2020 - Page 21 of 36
2019 2019 YTD Budget % change % change
2014 2015 2016 2017 2018 Budget Collections Variance from 2018 from Budget
January 3,483,245$ 3,696,798$ 3,738,824$ 3,725,212$ 3,597,610$ 3,858,900$ 4,078,416$ 219,516$ 13.36%5.69%
February 3,477,419 3,593,947 3,746,055 3,692,592 3,818,356 3,872,440 4,133,730 261,290 8.26%6.75%
March 3,788,185 4,053,961 4,225,921 3,642,407 4,167,880 4,197,400 4,234,684 37,284 1.60%0.89%
April 1,280,641 1,370,929 1,089,749 1,386,780 1,233,474 1,313,380 1,443,201 129,821 17.00%9.88%
May 607,729 584,454 654,462 659,475 830,193 717,620 762,178 44,558 -8.19%6.21%
June 1,153,247 1,242,400 1,318,092 1,389,982 1,648,443 1,462,320 1,605,142 142,822 -2.63%9.77%
July 1,829,102 1,937,989 2,053,773 2,215,649 2,412,425 2,274,720 2,496,045 221,325 3.47%9.73%
August 1,674,813 1,702,579 1,849,815 1,863,949 2,195,175 2,003,920 2,245,316 241,396 2.28% 12.05%
September 1,054,015 1,240,277 1,349,929 1,385,462 1,540,490 1,462,320 1,607,187 144,867 4.33%9.91%
October 752,295 835,649 906,385 936,954 1,106,596 947,800 1,109,688 161,888 0.28% 17.08%
November 962,344 997,100 989,320 997,716 1,264,600 1,042,580 1,228,212 185,632 -2.88% 17.81%
YTD Total 20,063,035$ 21,256,083$ 21,922,325$ 21,896,178$ 23,815,242$ 23,153,400$ 24,943,799$ 1,790,399$ 4.74%7.73%
December 3,818,096 3,885,849 3,840,919 3,695,305 4,070,870 3,926,600 - - - -
Total 23,881,131$ 25,141,932$ 25,763,244$ 25,591,483$ 27,886,112$ 27,080,000$
Actual Collections
TOWN OF VAILSALES TAX
2019 Budget Comparison
$900,000
$950,000
$1,000,000
$1,050,000
$1,100,000
$1,150,000
$1,200,000
$1,250,000
$1,300,000
2014 2015 2016 2017 2018 2019
November Sales Tax Collections by Year
January 7, 2020 - Page 22 of 36
Vail Business Review
October 2019
January 7, 2020
The Vail Business Review breaks down the four percent sales tax collected for the month of
October 2019 and the summer collections of May through October.
Overall October sales tax decreased 0.1% with retail increasing 9.5%, lodging decreased
20.2%, food and beverage decreased 8.9%, and utilities/other increased by 23.8%. Excluding
the out of town category; sales tax for the month of October was down 7.9%.
Summer sales tax collections increased 0.8% with retail increasing 5.7%, lodging increased
1.6%, food and beverage decreased 5.4%, and utilities/other decreased by 0.4%. Excluding
the out of town category; summer sales tax collections is down 0.3%.
Electronic filing and payment of Vail sales tax is now mandatory. Please file online at
https://vail.munirevs.com
Town of Vail sales tax filing, the Vail Business Review and sales tax worksheets are available
on the internet at www.vailgov.com/finance. You can subscribe to have the Vail Business
Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com.
Please remember when reading the Vail Business Review that it is produced from sales tax
collections, as opposed to actual gross sales. The review does not include an estimate of
quarterly nor annual sales tax returns due by January 20, 2020.
If you have any questions or comments please feel free to call me at (970) 479-2125 or Carlie
Smith at (970) 479-2119.
Sincerely,
Alex Jakubiec
Sales Tax Administrator
January 7, 2020 - Page 23 of 36
Retail 110,231.08 102,699.96 7.33%
Lodging 34,977.23 65,669.81 -46.74%
F & B 57,538.85 58,651.72 -1.90%
Other 7,300.13 7,289.67 0.14%
Total 210,047.29 234,311.16 -10.36%
Retail 28,957.70 27,814.60 4.11%
Lodging 65,188.12 62,723.91 3.93%
F & B 41,851.45 38,218.36 9.51%
Other 335.23 159.05 110.77%
Total 136,332.50 128,915.92 5.75%
Retail 223,960.05 196,380.43 14.04%
Lodging 1,591.24 1,948.34 -18.33%
F & B 134.44 448.79 -70.04%
Other 156,030.54 121,048.66 28.90%
Total 381,716.27 319,826.23 19.35%
Retail 125,151.65 118,903.94 5.25%
Lodging 92,553.73 113,246.49 -18.27%
F & B 164,137.17 192,133.90 -14.57%
Other 1,127.47 4,623.33 -75.61%
Total 382,970.02 428,907.66 -10.71%
Retail 488,300.48 445,798.93 9.53%
Lodging 194,310.32 243,588.55 -20.23%
F & B 263,661.91 289,452.77 -8.91%
Other 164,793.37 133,120.72 23.79%
Total 1,111,066.08 1,111,960.97 -0.08%
Retail Apparel 65,697.04 64,500.43 1.86%
Retail Food 87,603.07 83,354.71 5.10%
Retail Gallery 1,514.19 2,045.52 -25.98%
Retail Gift 2,812.45 2,569.02 9.48%
Retail Home Occupation - 211.63 -100.00%
Retail Jewelry 11,228.33 10,358.09 8.40%
Retail Liquor 25,049.30 25,226.58 -0.70%
Retail Other 248,001.33 215,848.70 14.90%
Retail Sport 46,394.77 41,684.25 11.30%
Total 488,300.48 445,798.93 9.53%
Cascade Village / East Vail / Sandstone / West Vail
Town of Vail Business Review
October 2019 Sales Tax
October 2019
Collections
October 2018
Collections October % Change
Total - All Areas
Lionshead
Out of Town
Vail Village
Retail Summary
January 7, 2020 - Page 24 of 36
Retail 836,387.27 822,476.57 1.69%
Lodging 484,674.92 509,595.35 -4.89%
F & B 440,655.55 447,016.49 -1.42%
Other 58,777.25 45,677.83 28.68%
Total 1,820,494.99 1,824,766.24 -0.23%
Retail 314,618.45 301,666.68 4.29%
Lodging 890,962.71 735,445.72 21.15%
F & B 444,457.85 517,733.93 -14.15%
Other 4,803.43 19,978.57 -75.96%
Total 1,654,842.44 1,574,824.90 5.08%
Retail 1,172,936.10 1,080,324.34 8.57%
Lodging 16,824.60 13,647.19 23.28%
F & B 6,011.94 5,179.97 16.06%
Other 689,727.31 680,140.87 1.41%
Total 1,885,499.96 1,779,292.38 5.97%
Retail 1,365,232.31 1,284,907.35 6.25%
Lodging 1,231,598.51 1,324,117.42 -6.99%
F & B 1,844,209.07 1,922,291.66 -4.06%
Other 38,820.49 49,703.24 -21.90%
Total 4,479,860.39 4,581,019.67 -2.21%
Retail 3,689,174.13 3,489,374.95 5.73%
Lodging 2,624,060.75 2,582,805.68 1.60%
F & B 2,735,334.41 2,892,222.05 -5.42%
Other 792,128.49 795,500.50 -0.42%
Total 9,840,697.78 9,759,903.19 0.83%
Retail Apparel 686,524.11 665,447.97 3.17%
Retail Food 728,787.94 704,229.95 3.49%
Retail Gallery 28,705.35 17,353.48 65.42%
Retail Gift 25,483.22 24,573.96 3.70%
Retail Home Occupation 440.04 570.13 -22.82%
Retail Jewelry 134,784.53 119,404.47 12.88%
Retail Liquor 219,273.93 225,059.78 -2.57%
Retail Other 1,397,653.62 1,295,602.27 7.88%
Retail Sport 467,521.40 437,132.93 6.95%
Total 3,689,174.13 3,489,374.95 5.73%
Total - All Areas
Retail Summary
Town of Vail Business Review
Summer 2019 Sales Tax May-October
Vail Village
Summer YTD 2018
Collections
2019 Summer %
Change
Lionshead
Out of Town
Summer YTD 2019
Collections
Cascade Village / East Vail / Sandstone / West Vail
January 7, 2020 - Page 25 of 36
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: V L HA December 10, 2019 Meeting Results
AT TAC H ME N TS:
Description
V L H A December 10, 2019 Meeting Results
January 7, 2020 - Page 26 of 36
Vail Local Housing Authority
Meeting Results
December 10, 2019
3:00 PM
Town Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
1. Call to Order
Lindstrom called the meeting to order at 3:01PM as a quorum is present.
Present are Lindstrom, Meza, Morales with McDougall arriving at 3:18PM.
Wilkins is absent.
Campbell is present from staff and Ruther arrived at 3:20 PM.
2. Citizen Participation
2.1. Citizen Participation
No one from the public was present, no comments.
3. Approval of Minutes
3.1. VLHA November 26, 2019 Meeting Results
MOTION: Morales SECOND: Meza VOTE: 3-0 Approved
with Corrections
4. Main Agenda
4.1. Resolution No. 36, Series of 2019, a Resolution Approving the Purchase of a
Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail
Legally Described as Condominium Unit B-20, The Valley Condominiums, Eagle
County, Colorado with a Physical Address of 1612 Buffehr Creek Road, Unit B-20, Vail
Colorado; and Setting Forth Details in Regard Thereto.
Presenter: Lynne Campbell, Housing Coordinator
Meza motioned to approve Resolution No. 36, Series of 2019, Morales second
MOTION: Meza SECOND: Morales VOTE: 3-0 Approved
4.2. Resolution No. 37, Series of 2019, a Resolution Approving the Purchase of a
Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail
Legally Described as Condominium Unit B-105, The Homestake at
Vail, Eagle County, Colorado with a Physical Address of 1081 Vail View Drive, B105, Vail
Colorado; and Setting Forth Details in Regard Thereto.
January 7, 2020 - Page 27 of 36
Presenter: Lynne Campbell, Housing Coordinator
Meza motioned to approve Resolution No. 37, Series of 2019
MOTION: Meza SECOND: Morales VOTE: 3-0 Approved
4.3. Resolution No. 39, Series of 2019 Adoption of VLHA 2020 Budget
Carlie Smith noted the budget included funds for professional development and
$1,300 for legal fees.
MOTION: Morales SECOND: Meza VOTE: 3-0 Approved
4.4. Semi-Annual Vail Local Housing Authority Update
Ruther provided overview of the VLHA updated. Housing will provide a 30-minute update
to Council at the December 17th afternoon session. VLHA comments are due by end of
day December 11th. Ruther tied the Housing and VLHA actions back to the Council’s
2018-2020 action plan and 2027 Housing Plan. Goal of the memo is to show progression
and deed-restriction updates.
The Authority reviewed and suggested additional memo clarification under sections III,
IV, V and VI.
Morales questioned the 2019 accomplishments in section III, should we add the
completed study and funding source research? Ruther will add.
Lindstrom asked if under section III, Land Use Tools, should mention upcoming West
Vail Master Plan? This could be a tool for housing. Ruther reiterated 2027 plan actions
are listed and status of those actions.
Ruther wanted to make clear this is what was listed in strategic plan and what has
been accomplished.
Section IV paragraph 2 the Authority would like “VLHA partnership with Vail Town
Council and Housing Staff” added.
Section V – Vail InDEED by the Numbers. Numbers are from inception of Vail InDEED,
early 2018, and includes all Vail InDEED purchases. Chamonix Vail not included in stats
but they do include 6 West Apartments and Solar Vail.
The authority reviewed and verified the values and expenditures with staff.
Morales thought it would be helpful to track how long a Vail InDEED application takes
from start to finish versus redevelopment entitlement and construction.
January 7, 2020 - Page 28 of 36
Section VI Progress Toward the Goal. As of December 16th, the Town will have 893
restrictions. There are 111 entitled restrictions pending development.
Looking Ahead: “engage in public information” is to include partnership with Council,
Ruther will reiterate.
Morales asked if the “asset on balance sheet” should be included in the memo. Ruther
will get with finance for a statement.
Ruther mentioned there may be an opportunity for the Town to deed-restrict Town
owned properties.
4.5. Employee Housing Guidelines - Capital Improvements/Labor Cost
Reimbursements
Campbell and Ruther reviewed the request for a change in how capital improvements
are calculated.
Ruther explained the intent of the 10% capital improvement cap was to both
incentivize owners to maintain their property and disincentivize them not to run up
price with excessive improvements. The intent was to keep the resale purchase price
affordable.
Ruther stated VLHA can make a recommendation to Council. In lieu of a
recommendation to Council, VLHA could note considerations Council should review
prior to making a determination.
VLHA said the request appears to be a repair not an improvement which the deed
restriction already addresses. Ruther said we should seek clarification of how the HOA
handles these types of repairs. If a person is reimbursed due to damage, is that
something you add to cost of home?
Discussion ensued regarding allowing sweat equity to be allowed as a capital
improvement. Sweat equity is self-provided labor. The Authority understands the
request but do not agree with allowing sweat equity included in capital improvements.
Housing will share with Council for they’re determination.
5. Matters from the Chairman and Authority Members
5.1. Matters from the Chairman and Authority Members
• Highline hotel / Doubletree, still Hilton brand. Adding wing of 72-29 hotel rooms
and converting some units to staff housing and proposing to
January 7, 2020 - Page 29 of 36
construct 16 EHUs net new for rent along Chamonix Lane, East of hotel.
The developer is presenting to VLHA on December 17th.
• Housing Committee, involve more departments in the housing database
PR outreach which council is interested in
Help with messaging follow up with housing and other council generated ideas,
a weekly column? Bruno going to speak with Suzanne.
Reaching out to Cunningham for additional follow up
• January 21, 2020 Council retreat
6. Executive Session
6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the
purchase, acquisition, lease, transfer, or sale of property interests and to
determine positions, develop a strategy and instruct negotiators, regarding:
submitted 4 Vail InDEED applications and program details.
Presenter: Lynne Campbell, Housing Coordinator
McDougall motioned to leave the regular meeting and enter executive session per
C.R.S. §24-6-402(4)(a)(e).
MOTION: McDougall SECOND: Morales VOTE: 4-0 Approved
McDougall motioned to exit executive session and reenter the regular meeting.
MOTION: McDougall SECOND: Morales VOTE: 4-0 Approved
7. Any Action as a Result of Executive Session
7.1. Any Action as a Result of Executive Session
McDougall moved to direct staff to move forward with vail indeed offers as
discussed in executive session.
MOTION: McDougall SECOND: Morales VOTE: 4-0 Approved
8. Adjournment
8.1. Adjournment (estimated 5:00PM)
MOTION: Morales SECOND: Meza VOTE: 4-0 Approved
9. Future Agenda Items
9.1.
January 7, 2020 - Page 30 of 36
• EHU Capital Improvements Labor Cost Housing Data
• Housing Sites Discussion Civic Area Plan
• Land Banking (sale of GRFA)
• Public Health Housing Incentive, Eagle County Health
• Long Term Rental Incentives
• Annual Compliance Policy
10. Next Meeting Date
10.1. Next Meeting Date December 17, 2019
Meeting agendas and materials can be accessed prior to meeting day on the
Town of Vail website www.vailgov.com. All housing authority meetings are open
to the public. Times and order of agenda are approximate, subject to change, and
cannot be relied upon to determine at what time the Vail Local Housing Authority
will discuss an item. Please call (970) 479-2150 for additional information. Please
call 711 for sign language interpretation 48 hours prior to meeting time.
Housing Department
January 7, 2020 - Page 31 of 36
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Vail Trailblazer Award Update
AT TAC H ME N TS:
Description
Memo Trailblazer Award
January 7, 2020 - Page 32 of 36
To: Mayor and Town Council
From: Patty McKenny, Assistant Town Manager
Date: January 7, 2020
Subject: Vail Trailblazer Award Update – Review Process & Committee Selection
I. SUMMARY
The Vail Town Council is asked to name council members to serve as the selection committee
to determine the fifth recipient/s of the Vail Trailblazer Award to be given in 2020. There were
three suggestions submitted as nominees, two of which were already included on the list from
prior years. There is a total of 11 names on the nomination list. These suggested names have
come from community members and include single and paired nominations.
II. CONSIDERATIONS
There has been a committee of two elected officials in the past who have chosen the recipient
of this award. There might also be some consideration given to naming three elected officials to
the committee; a public notice would need to be posted in this regard. Coggin, Mason, Bruno,
Foley and Langmaid have all served on the selection committee. It should be noted the names
of the nominees will be provided to the council under separate cover as the approach has been
not to publicize this list of nominees. A meeting to review the applications will be scheduled
later this month.
III. BACKGROUND
The box below identifies the criteria used in this process. Those who have submitted
applications have shown how the nominee/s has exhibited his/her best efforts towards
exemplifying the spirit and fortitude in making Vail a great community with lasting impacts.
Recipient/s of the award will be recognized at several upcoming events, as follows:
A luncheon in March
The Town of Vail Annual Community Meeting in March, in which a recognition plaque will be
presented
A Town Council meeting at which time the recognition will be formalized by a Mayoral
Proclamation adopted by the Vail Town Council
A cumulative Honor Roll plaque will be dedicated to hang in the Vail Town Council
Chambers
January 7, 2020 - Page 33 of 36
Town of Vail Page 2
The Trailblazer Award was created as a legacy project when the Town of Vail was preparing to
celebrate its 50th birthday on August 23, 2016. A Town Council committee was formed to
develop the idea and select the first recipient of the award. The Vail Trailblazer Award is
presented annually to recognize an individual, couple or team that exemplifies the spirit and
fortitude in making Vail a great community through one or more actions that make a lasting
impact. The following community members have been awarded the Vail Trailblazer Award: Dr.
Tom Steinberg, Vi & Byron Brown, Pepi and Sheika Gramshammer and Glenn Porzak. More
information about the award recipients and Vail Trailblazer program can be found at
www.vail/gov.com/trailblazeraward
January 7, 2020 - Page 34 of 36
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(e) - tto determine
positions, develop a strategy and instruct negotiators, Regarding: potential deed restricted housing
sites
P RE S E NT E R(S ): Matt Mire, Town Attorney
January 7, 2020 - Page 35 of 36
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Recess (est. 5:50 pm)
January 7, 2020 - Page 36 of 36