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HomeMy WebLinkAbout2002 Commission of Special Events Agendas October to December Town of Vail Commission on Special Events Meetin2 Tuesday, October 15, 2002 Vail Town Council Chambers 9:OOam AGENDA: 1. Approve Minutes of 9/24/02 Meeting 2. Effectiveness of CSE: Evaluation of progress to date, meeting schedule Discussion of allegations made by Diana Donovan that the majority of CSE men7bers believe the coinmission to have been ineffective to date. Do we need more meetings? How do we solidify our decisions and move forward? 3. "Proposed Solution to CSE Dysfunction": Discussion and response to document 4. Committee meeting with Longwoods: Progress report 5. Vail Local Marketing Advisory Council (VLMAC) Event Strategy Report: Review 6. Vail Summer Events 2001*Final Report: Information Review 7. Proposals for Winter Events: Should CSE focus on summer/shoulder season, or expand to consider winter events as well? 8. RFP's: How do we wish to proceed? 9. Other Business? 10. Next Meeting? 11. Adj ournment. Town of Vail Commission on Special Events Meetin2 Tuesday, October 29, 2002 Vail Town Council Chambers 9:OOam AGENDA: ■ Commission on Special Events Funding, Strategic Plan 2003-2005: discussion and approval of Draft document. (Attachment: please review and come prepared to discuss.) ■ RFP Procedure: Define procedure for selecting which events should be pursued and how to publicize the process and availability of funding. ■ Winter 2003 Events: Kurt Kreig will present update. How do these events conform to CSE criteria? (Re: written presentation from last meeting.) ■ Consideration of new events, which may fit under the new CSE criteria, as proposed by Rick Chastain. (Discussion subject to time and approval of the criteria.) ■ Other Business. ■ Adjourn. Town of Vail Commission on Special Events Meetin2 Wednesday, November 13, 2002 Community Development Conference Room Town of Vail 2:30pm AGENDA: ■ Approval of minutes from October 29, 2002 meeting ■ Discussion of RFP forms and procedures ■ Introduction of Steve Fretz (independent marketing and promotions for beverage companies) Beginning at 3:30pm: ■ Meeting with Scott Hallson and Bill Siegel of Longwoods ■ Other Business ■ Adjournment Town of Vail Commission on Special Events Meetin2 Tuesday, December 10, 2002 Vail Municipal Building Town of Vail 10:15 am AGENDA: ■ Approval of minutes from November 13 and 14, 2002 meetings ■ Evaluation of RFP's submitted for events, Summer 2003 ■ Other Business ■ Adjournment Town of Vail Commission on Special Events Meetin2 Tuesday, December 17, 2002 Vail Municipal Building Town of Vail 9:00 am AGENDA: ■ Evaluation of RFP's submitted for events, Summer 2003 ■ Discussion of administrator, event recruiter and research services ■ New Business ■ Adjournment