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HomeMy WebLinkAbout2005-04-26 Support Documentation CSE Meetingc rwA ol?rr V J ?F i -ttv Q 144 J d S ?±?G S Gr v? C 1 3a .? a NAl c ? /L f -7 U 7 fobs a _?- -?? _ r 1,1 111111:'! lllol!? 3 / - /1 n i' 1 S l ? S <i? ,a 1 uo - v Q? 9?L 1 - - vc L/ r V Z-1 ?0? G?z l , w?-u- j?s%? GtJ 1/1 s? l ® eI .t .? - I 7f? mss /? ? G l CJ? N" V? ?t t? Ink`` s ?. .1 ZA? --7 4 J n - 2/ J t ,?_?' w, t?U ;rte S / Lv 1 -- (f,F? / J D i2 y J r\ U t i j M1 !4 4 s, lt/? ro ? ? C2 .u lw Av- t ? f _ 1, f 5 nGr JJJJJJ Y`-' v .I i J ./ I/ u I. `7 4 c? 0?, l .?. s??s new UN? ? - 'dIti. t s ,nw. S/L J G4-lG 7 7_ L ,A A9. ,14 J / dn / I k2l J - G v12 ?..,? / /c=am 1,4 ' - /'u D p _ G? Sim L u. i w l? off, ?? rte- ??.ss? J c? . S, f„ 1 ? f?I 1 Na Jl- X11 s? s s Gv6 r C G" _ bz, /l ff I 1 11 ? ? If1 9! 5/ ? /?N PUBLIC NO l iCE: Town of Vail: Commission on Special Events Meeting Members of the Commission on Special Events will meet Tuesday, April 26, 2005 at 8:30 a.m. Vail Town Council Chambers AGENDA: ? Vail Classic: Revised Budget Proposal/Arn Menconi (15 minutes) ? Approval of the Minutes from the meeting of March 22, 2005 (5 minutes) ? Administrator Report: (10 minutes) . Financial Report: Vail High Altitude Training Camp cancelled/ fund balance $12,600 ¦ Labor Day. Concert Update ¦ Council decision on Street Entertainment: additional funding request denied ¦ . TriaAmerica Series- Avon to Vail Triathlon: Update ¦ Summer Fest Update: aka Big Wheel, Chili `n Brews ¦ Cooking Regulations Food Preparation Regulations for. "Cook-oil" . Events • Review Proposed. Agenda for May Meeting: Review Strategic Plan? Final Reports: Taste of Vail Vail Film Festival Spring Back to Vail: Include discussion of concert venues and impacts to community, desired demographic and number of attendees. ?. Overview of CSE Board Member roles and responsibilities and ex parte communications/Matt Mire (20 minutes) ? Final Event.Reportsst Vail Valley Foundation/Terry Brady (30 minutes) American Ski Classic ¦ The Session Lionshead Summer Cone, L.._ rtion Mitigation Plan and Consideration of Lionshead Events and Entertainment/ Paul Witt and Brian Hall (30 minutes) ? . Discussion of problems arising from CSE approvals and then staff having to implement approvals as in this past weekend's Snoop Dogg Concert/ Dwight Henninger, Steve Wright (20 minutes) ? Easter Egg Hunt Review and Discussion of Other Community Events/ Mike Ortiz, Chad Young (20 minutes) ? America Days: Multi year contract and sponsorship proposal/ Laurie Asmussen (10 minutes) ? . Vail Film Festival: Summer Screening Series: Funding Request (10 minutes) ? New Business: (5 minutes) ? Adjournment:.11:55 a.m. aybill R. Navas for Commission on Special Events . Posted the 2 1¦` day of April, 1005 Town of Vail Commission on Special Events Meeting Town of Vail: Vail Town Council Chambers 'T'uesday, April, 26, 2005 'at 8:30 am. AGENDA: ? Vail Classic: Revised Budget Proposal/Am Menconi (15 minutes) ? Approval of the Minutes from the meeting of March 22, 2005 (5 minutes) ? Administrator Report: (10 minutes) ¦ Financial Report: Vail High Altitude Training Camp cancelled/ fund balance $12,600 ¦ Labor Day Concert Update ¦ Council decision on Street Entertainment:, additional funding request denied ¦ TriaAmerica. Series- Avon to Vail Triathlon: Update ¦ Summer Fest Update: aka Big Wheel, Chili `n Brews ¦ Cooking Regulations Food Prep,..al:on Regulations for "Cook-off" Events ¦ Review Proposed Agenda for May Meeting: Review Strategic Plan? Final Reports: Taste of Vail Vail Film Festival Spring Back to Vail: Include discussion of concert venues and impacts to community, desired demographic and number of attendees. ? Overview of CSE Board Member roles and responsibilities and ex parte communications/Matt Mire (20 minutes) ? Final Event. Reports: Vail Valley Foundation/Terry Brady (30 minutes) ¦ American Ski Classic ¦ The Session ? Lionshead Summer Construction Mitigation Plan and Consideration of Lionshead Events and Entertainment/ Paul Witt and Brian Hall (30 minutes) ? Discussion of problems arising from CSE,approvals and then staff having to implement approvals as in this past weekend's Snoop Dogg Concert/ Dwight Henninger, Steve Wright (20 minutes) ? Easter Egg Hunt Review and Discussion of Other Community Events/ Mike Ortiz, Chad Young (20 minutes) ? America Days: Multi year contract and sponsorship proposal/ Laurie. Asmussen (10 minutes) ? Vail Film Festival: Summer Screening Series: Funding Request (10.minutes) ? New Business: (5 minutes) ? Adjournment: 11:55 a.m. Next Meeting: Tuesday, May 24, 2005 at 8:30 a.m. l Ir Minutes: Town of Vail Commission on Special Events Meeting Town of Vail: Vail Town Council Chambers Tuesday, March 22, 2005 at 8:30 a.m. CSE Members Present. Ian Anderson, Stephen Connolly, Todd GerMe, Mark Gordon and Chairman Dave Chapin CSE Members Absent: Steve Rosenthal and Richard tenBraak Others Present: Joe Blair, Joel Heath, Pam Brandmeyer, Jenna Stephenson, Kaye Ferry, Laurie Asmussen, Diane Moudy and Sybill Navas Chairman Dave Chapin called the meeting to order at 8:30 a.m. Motion to approve the minutes from the CSE meeting of February 22, 2005 as presented, with name correction as noted by Kaye Ferry. M/S/P: Stephen Connolly, Mark Gordon, Unanimous. Overview of CSE Board Member roles and responsibilities and ex parte communications: Matt Mire was unable to attend due to illness. This item will be rescheduled for the April CSE meeting. Willie Nelson Concert/Labor Day Weekend: Diane Moudy of Resort Entertainment reported that she has been negotiating with Willie Nelson to perform in Vail on Labor Day weekend, however it appears likely that Vail will be outbid by either Red Rocks or Aspen. Pam Brandmeyer affirmed that the Town was supportive of these efforts and had verified that the Ford Park Softball fields are available as a venue on either Saturday or Sunday, that Stan Zemler has offered $25,000 L.,. his budget to support the concert, and that the Town had suggested to Diane that she might request additional support from the CSE. Diane stated that whether or not the concert occurs does not hinge on CSE funding, as the budget she presented indicated that there is the potential for significant profit, however the Town would be called upon for in-kind services. Ticket sales are projected to be in the neighborhood of 15,000. She added that should the negotiations with Willie Nelson fall through, Resort Entertainment would still be pursuing a contract for a Labor Day Concert with an alternative performer with similar recognition, such as Bonnie Raitt, Jackson Brown or James Taylor. Coordinator's Report: Financial Status Report: Sybill reported that, with the allocation of $1000 to the VRD for the Lionshead Easter Egg Hunt as approved by the CSE via e-mail and telephone, the remaining CSE fund balance is $11,200. Update regarding the status of the TriAmerica Avon to Vail Triathlon: Sommer Sports will be moving forward with the event as discussed, with the name change to reflect the ,.. t:cipation of the Town of Avon. Sybill is working with Fraidy Aber, Avon's Special Events administrator, to work out the details of each entity's expectations and -esponsibilities. The VVCTB has promised help with lodging packages and Dan Timm at r'ascade Club is working with Fred Sommer to provide volunteer support. Fred will iting the area in May to identify the details of the race, including the course layout Vlcctill 10inutcs: `.larch '?. 100? Pazc i of 3 J and the venues in Vail for the finish and transitions. The CSE requested that Sybill find ow the level of financial commitment from the Town of Avon. Update regarding the status of the Vail Classics Am has expressed that he is still interested in producing the event and would be willing to consider a budget that would eliminate the Vail jerseys:' The CSE requested that Sybillask him to attend the next meeting with a revised budget and committed to making a decision regarding a funding allocation for the Vail Classic at that time. ESPN Fly Fishing Qualifier: ESPN has eliminated this competition. Final Event.-Summary: Mardi Gras Vail: Joe Blair gave a PowerPoint presentation summing up the highpoints of the event which included the Mardi Gras Parade,'. Gumbo Cookoff and the World's Highest Low Country Crawfish Boil, the general level of excitement generated and the $100K in marketing programs contributed by VRI. The CSE remarked on an average demographic with a $200K + household'income, which is a reflection of the winter guest. Ian queried if it is even possible to determine a true ROI - how many people came specifically for the event vs. those who happened to be here anyway. Update on the TEVA Mountain Games: Joel Heath gave a brief overview of the k,.:,r:..«l.ons for the TEVA Mountain Games, highlighting an 1A,.&..ded slate of activities over 5 days which will include, in addition, to the climbing and whitewater activities: • NORBA State Mountain Bike Championship • USATFA National Trail Running Championship • Fly Fishing Event • TF V A Mud show • Everest. Awards: the "Grammy's" of the Outdoor Recreation Industry • Concerts:.The Legends of Hip-Hop at the Amphitheater, Women's Roller Derby-at Dobson Arena; the TEVA Mountain Ball which is the "prom" of the outdoor industry and an'as yet to be determined headliner concert on Sunday evening. Marketing highlights include ,3 full pages in Sports Illustrated resulting in 10 million ad exposures and the Colorado Volkswagen Initiative which will provide exposure in all VW dealerships. Update on Big Wheel, Chili `n Brews Event: Joel Heath presented several suggested changes to the event that Untraditional Marketing has been considering in light of a number of concerns which include: • Maintaining the vitality of an event that isn't at the "Icon" level after 5 years • Safety and insurance issues surrounding: the Big Wheel race • Lackluster participation from the restaurants in the Chili cook-off • Maintaining the "zany" quality and grass-roots appeal -of the event He requested feedback from the CSE on the new format which they are considering and which includes: • Renaming the event to Vail Summer Fest or something else reflecting the new emphasis. • jnclude new and zany activities that have a basis in the history of the Vail Valley: o Running of the Sheep- borrowing from Vail's history and the Running of the Bulls in Pamplona, Spain. o Summer "Ski Boot Olympics o Dodge Ball event for Charity on.East Meadow Drive Additionally, they propose. to: o Maintain the Chili cook-off, per the CSE's direction and take steps to incentivize better participation fi,...: the restaurants by offering cash prizes, trophies, etc. CSE/sn i'vlceting Mimites: March 22, 2005 Pa„,c 2 of i o Keep the micro-brew part of the Festival o Live entertainment throughout the weekend. There was consensus among CSE members that there might be value in changing the food focus of the event fiv... Chili to Barbeque. Some members Q,&p.,sled sadness at the loss of the Big Wheel component of the event. Sybill and Joe Blair were asked to follow up on permitting issues that might arise from open grilling and to explore options to lApand the cook-off competition to individuals who are not licensed cat,.,,... Review of Intercept Survey Questions: The CSE reviewed the questions included on the intercept surveys being undertaken by Untraditional Marketing. Joel Heath requested verification of the CSE's direction for the 2005 surveys. He stated that with the addition of 2 new events, (i.e. Vail Lacrosse Shootout and American Ski Classic) the assessment of accurate attendance numbers would not be included in the budget of $20,000, however they would provide an apples to apples comparison of the 8 events designated in 2005, which include: 1. American Ski Classic 2. Vail Film Festival 3. Spring Back to Vail 4. TEVA Mountain Games 5. Big Wheel, Chili `n Brews 6. Vail Lacrosse Shoot-out 7. Kick-It 3v3 Soccer Tournament 8. Vail Arts Festival Additionally, they will compare the benchmark data from the 8 events surveyed in 2004, for a total evaluation of 10 events. (2004 events surveyed include& American Ski Classic, Vail Film Festival, Spring Back to Vail, TEVA Mountain Games, Big Wheel Brews `n Chili, Shootout, Got Milk? 30 Soccer, Vail Arts Festival, Oktoberfest and the Vail Classic.) Joel commented that surveying the American Ski Classic had been somewhat challenging because of the nature of the participation and spectator groups, but that initial numbers showed the highest event value he had ever seen. He explained that they had made some changes in the format of the questionnaire, so as to generate more meaningful economic data by attempting to better differentiate the effects on an event between locals vs. out of town visitors. New Business: The CSE discussed whether or not street entertainment should be scheduled in Lionshead this summer in light of the construction and the activities being planned by Brian Hall and financed by Vail Resorts. Sybill was asked to invite Paul Witt and Brian Hall to the April CSE meeting, along with Am Menconi and Diane Moudy so that a decision could be made as to how to best allocate the remaining funds with all parties present and all information on the table. Motion to adjourn at 10:05 a.m. M/S/P: Mark Gordon, Stephen Connolly, Unanimous. Minutes taken and submitted by Sybill Navas March 22. 2005 e Approved by: .? hairman, kmmissi on on?pecial Events 9 / r ? 0/^ Date: Next Meeting: Tuesday, April 26, 2005 at 8:30 a.m. CSE'sn %lcctin Minutes: March `',. 200 CSE/sn 2005 Allocations and Payment' Records Town of Vail 'Commission on Special Events: 2005 Funding Requests and. Allocations Funds, Available: $590,000 $590,000 $590,000 Rollover from Previous Year: $0 Contribution to.America Days from Eagle County $6,000 $63000 $6,000 Total Funds Available: $596,000 $596,000 $596,000 Event: 2005 Dates: 2005 Funds Total Funds Amount Still Report Awarded: Paid Out: Owed: Received: "Nike Jr. Golf All-Stars (3 yrs) Jun 7-10, 2005-07 withdrawn $0 Vail Classic: Criterium 4-Sep withdrawn $0 Vail Classic 3-Sep tabled .$0 Oktoberfest/Highline Sports Sep 9-11 8 16-18 $65,000 _ $21,667 $43,333 >Teva. Mountain Games Jun 1-5 $65,000 -$21,667. $43,333 >Vail' Film Festival Mar 31- Apr 3 $60,000 $601000 $0 America!Days* (VVCTB in'03) - 4-Jul '$56,000 $16,667 $39,333 Summer Street Entertainment Jun 24-Sep 4 . $45;0001 $0 $45;000 >Spring Back to Vail Apr 4-16 $40,000. $26;667 $13,333: Holidays in Vail" (VVCTB in'03) Nov 25-Dec 18 $25,000 $0 $25,000 >Kick-It 30 Soccer Tour Aug 5-7 $25;0001 $16,667 $8,333 Vail Food. and Wine Festival 3-Sep $25,0001 $8,334 $16,666 >American Ski Classic Mar 16-20 $20,0001 $20,000 $0 >Biq'Wheel, Brews'n Chili 25-Jun $20,0001 $6,667 $13,3331 The Session Jan 12-16 $18,0001 $18,000 $01 Mardi Gras Vail Feb 5-8 $15,0001 $15,000 $01 >Vail'Arts-Festival Aug 19-21 $15,0001 $5,000 $10,0001 >Lacrosse Shootout Jun 24-Jul 3 $8,0001 $0 $8,0001 King of the Mountain Volleyball Jun 16-19 $7,5001 $2,500 $5,000 Vail.Jazz Festival Jul 3-Sep 5 $85001 $81500 $0 "Y06" New Year's Eve for Youth_ . 31-Dec cancelledl $0 $0 Taste of Vail Apr 6-91 $5,0001 .$5,000 $01 *Tri.America Avon to Vail Triathlon Sep 3-41 $3,0001 $0 $3;0001 Family Spring Carnival . 11-Marl " cancelled) $0 $01. "Western Regional Softball Jul 23-241 $1,4001 $0 $1•,4001 Vail High Alt.Training.Camp June 1-51 cancelledl . $1,400 $01 VRD: Lionshead'Easter Egg Hunt 27-Marl $1,0001 $1,000 $0.1 Subtotal. Event Funds 1 $528,4001 $254,736 $2731664 Administrative Contracts: Administrative+Expenses 1 $35;0001 $9,563 $25,437, Research/Event. Evaluation 1 $20,0001 $0 $20,000 Subtotal: Admin. Contracts 1 $55,0001 $91563 $451437; TOTAL: 1 $583,4001 $264,299, $319,101i CSE FUNDS REMAINING: 1 $12,600 *These events are the result. of the Event. Recruitment Program >These events are designated for interceO surveys 26-Apr 26-Apr 22-Mar 26-Apr $528;400 $35,000 $20,000 $55,000 $583,400 4/18/2005 Mail Message Close Next Forward Reply to Sender Reply All Move Novell. Delete Read Later Properties From: "Joel Heath" <heath@untraditional.com> To: Special Events, Pam Brandmeyer, Suzanne S lverthom, diane@resort-entertainment.com, itenbraak@manorvail.com, markgordonvail@yahoo.com, ian@visitvailvalley.com, todd@rockymtncon.com, sfcvail@hotmail.com, vaildc@comcast.net Date: ' Thursday- April 21, 200510`55 AM Subject: I need your opinion e Mime.822 (5870 bytes) rviewl rsave AsI We are giving Big Wheel, Brews n. Chili a serious face lift this summer to freshen up the event and incorporate some of Vail's history. We need help in the naming of the event. Here are the components we have tentatively designed. into the day: • Chili Cook-Off and Micro-Brew Tasting: Maintain consistency the past six years of the event • New! - Vail's Running of the Sheep: A combination of Spain's Running of the Bulls, the Duck Race and the sheep grazing days of Vail's yesteryear. The event will raise funds for five charities. New! The Ski Boot Olympics: We would never call this The Great Race, but the events will have silly obstacle races in ski boots and customs for teams of four • Sheep Ball. Tournament - Similar to Dodge Ball, but with stuffed sheep Here are some of the names that we have come up with. Please cast your vote or give us some new ideas: • Das SHEEPnVAIL - Make sure you say it in a funny German voice • Ewes & Brews • Ewes, Brews & Stews • Vail Kameval • Vail's Summerfest Let me know what your,thoughts are. Thanks - Joel Joel Heath President/CEO/Dreamer Untraditional Marketing LLC p 970.926.4799 Extension 11 f 970.926.4779 Mail. PO BOX 1430, Vail, CO 81658 Physical Address: 105 Edwards Village Blvd Suite A103, Edwards, CO 81632 t The Top Six Causes of Food Poisoning =rom past experience the U.S. Centers for Disease Control and Prevention IM these six circumstances as the ones most likely to lead to Illnesses. Check through the list to make sure your event has covered these common causes of foodbome disease: ? Inadequate Cooling and Cold Holding More than halt of all food poisonings are due to keeping foods out at room tempera- ture for more than 2.4 hours. ?Preparing Food Too Far Ahead of Service Food prepared 12 or more hours before service increases the risk of temperature abuse. ? Poor Personal Hygiene and Infected Personnel Poor handwashing habits and foodhan- dlers working while ill are implicated in, 1 out of every 4 food poisonings. ?Inadequate Reheating When leftovers are not reheated to above 165°F, illness often results. ? Inadequate Hot Holding Cooked foods not held at above 140OF until served can become highly contaminated. ?Contaminated Raw Foods & Ingredients Serving raw shellfish or raw milk that is contaminated, or using contaminated raw eggs in sauces and dressings, has often led to outbreaks of foodbome disease. it is always safer to use pasteurized products. Remember: When in doubt, throw Youll Clean Hands For Clean Foods Since the staff at temporary food service events may not be professional food work- ers, it is important that they be thoroughly in- structed In the proper method of washing their hands. The following may serve as a guide. r 1I H.? ?a v r ( ?Use soap and water. ?Rub your hands vigorously as you wash them. ?Wash ALL sur- faces, including: -back of hands -wrists =between fingers -under finger nails using a good brush. ?Rinse your hands well. ?Dry hands with a paper towel. ?Turn off the water using pa- per towel instead of your bare hands. `Wash your hands in this fashion before you V Y begin work and frequently during the day, especially after performing any of these activi- ; ties: • Using the toilet • Smoking. • Handling raw food. • Handling soiled • Coughing or sneez- items. ing. • Scraping tableware. • Touching hair, face • Disposing of orbody. garbage. Published by. The Food Sanitation Professional Development Group International Association of Milk, Food & Environmental Sanitarian 200 W Merle Hay Center 6200 Aurora Avenue Des Moines, Iowa 50322 1.800.369.6337 Distributed courtesy of: Colorado Department of Public Health & Environment Consumer Protection Division 4300 Cherry Creek Drive, South Denver, Colorado 80222-1530 Tel. (303)692-3620; Fax. (303)753-6809 FOOD SAFE"-Y TEMPORARY E V E N? S Tit- Are your hot foods hot? Cold foods cold? Equipment and utensils clean? 14 Steps to Safe and Sc .9 itary Food Servi( -1.. Events Church suppers, stre4 tions and other simil service outlets to be set locations where keeping tary becomes a real ch guide will help you keep free of the risk of food po 1 Permits. Check with agency about permits an Be prepared to tell the d will hold the event, what you the food will come from, h and transport it, and the take to prevent contamin, In the event of a foodbor, you can show you rare yo 2 Booth. Design your' in mind. The ideal booth d y en em 11- f i. ration area; animals must The more your food is exv greater the likelihood of c 3 Menu. Keep your m( potentially hazardous fool products, potato salad, c bles, etc.) to a minimum. cooked foods or leftovers. to avoid the potential for sirs, civic celebra- ,vents call for food out-of-doors or in ds safe and sani- ,ige. This 14-step ,r temporary event ping. local government )de requirements. stment where you an to serve, where v you will prepare ycautions you will I. !ness, it will help if vent 'by the book." h with food safety gave an overhead :ring, be entirely used exceptfor serving window have only one or flap for entry. plastic or light ed screening on walls will aid visi- Only food work- ,iay be permitted the food prepa- :xcluded. J to outsiders, the 3mination. simple, and keep -7eats, eggs, dairy wits and vegeta- woid using pre- 7k to order, so as terial contamina- tion. Use only foods from approved sources, avoiding foods that have been prepared at home. Complete control over your food, from source to service, is the key to safe, sanitary food service. 4 Cooking. Use a food thermometer to check on cooking and cold holding tempera- KEEP 140?F tures of potentially haz- our ardous foods. TINE Hamburgers and other DANGER ground beef should. be zoNE cooked to 155° Fahren- 4 Of f less heft or until juices run clear, poultry parts, to 165°; pork and other meats to 145°. Most illnesses from temporary events can be traced back to lapses in temperature control. _ 5 Re-heating. Heat foods to above 165°F within 30 minutes. Do not attempt to heat foods in crock pots, steam tables or other hot holding devices, or over sterno. Slow-cooking mechanisms may activate bacte- ria and never reach killing temperatures. 6 Cooling and cold storage. Foods that re- quire refrigeration must be cooled to 40°F as quickly as possible and held at that temperature until ready to serve. To cool foods down quickly, use an ice water bath (60% ice to 400/6 water), stirring the product frequently, or place the food in shallow pans no more than 4 inches deep and refrigerate. Pans should not be stored one atop the other and lids should be off or ajar until the food is completely cooled. Check the •• ?. temperature peri- odicallytoseeifthe food is cooling properly. t --.:-..------ Allowing hazardous foods to remain unrefriger- ated for too long has been the cause of many episodes of food poisoning. 7 Transportation. If food needs to be trans- ported from one location to another, keep it well covered and provide adequate temperature controls. Use refrigerated trucks or insulated containers to keep hot foods hot (above 140°F) and cold foods cold (below 40PF). Neglecting transportation can undo all the good of yourothermeasures to prevent contamination. 8 Hand Washing. Provision must be made for an adequate hand washing facility. In a pinch, a large um full of water, a soap dispenser, a roll of paper towels and a bucket to collect waste water may do the trick. The use of disposable w,M gloves can provide an additional barrier to contamination, but 1L4RWM VALVE gloves are no substitute for hand washing. Fire- adz ' quent and thorough AD hand washing remains the first line of defense in preventing foodborne disease: 9 Health & Hygiene. Only healthy workers should prepare and serve food. Any who show symptoms of a disease -- cramps, nausea, lever, vomiting, diarrhea, jaundice, etc. -- or who have open sores or infected cuts on the hands should not be allowed in the food booth. Workers should wear clean outer garments and should not smoke in the booth. ill or unclean personnel are the frequent cause of foodborne diseases. Smoking, besides being unhealthful and aestheticallyunappealing in food preparation, contributes to the contamination of workers' hands. 10 Food Handling. Avoid hand contact with raw, ready-to-serve foods and food contact sur- faces. Use disposable gloves, tongs, napkins or other tools to handle toad. Touching food with bare hands transfers germs to the food. 11 Dish Washing. Use disposable utensils fot food service. Keep your hands away from food contact sur- N°TWAXR faces, and never HOT WATER reuse disposable ware. Wash COLDWATER equipment and utensils In a WO ram /m 4-step sanitizing process: washing SANITIZ in hot, soapy water, rinsing in hot water, chemical sanitizing; and air drying. Clean utensils provide protection against the transfer of harmful germs. 1 G Ice. Ice used to cool cans and bottles should not be used in cup beverages and should be stored separately. Use a scoop to dispense ice, never the hands. Ice can become contaminated with bacteria and viruses and cause foodbome illness. 13 Wiping cloths. y M Rinse and store your t O wiping cloths in a bucket of sanitizer (for COLD example, 1 capful of il?WATER BLEACH bleach in 2 gallons of TOWEL ?. water). Change the solution every 2 hours. 1411 sanitized work surfaces prevent cross con- tamination and discourage flies. 14 Insect Control & Wastes. Keep foods covered to protect them from insects. Store pes- ticides away from food. When you apply them, follow the label directions, avoiding contamina- tion of food, equipment or other food contact surfaces. Place garbage and paper wastes in a refuse container with a tight-fitting lid. Dispose of waste water in a sewer or public toilet. Flies and other insects are carriers ofloodborne diseases. The chemicals used to kill them can be toxic to humans. M M M M M M M M M? M M M M M M M M M ¦ Honda Session /American Ski Classic Recap VAILVAI_I_F_y FvLnvnAi-toiv TO OFVM ?i 2005 Honda Session Signature Look •e? 2005 Honda Session Increasing Attendance ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ M ¦ ¦ ¦¦ ¦ ¦ M M ¦ M ¦ ¦ 2005 Honda Sess'on Pushing the Competitive Envelope y 1 ? woommoop-, hlonda sesslul• Zp05 Under t Big dame Big Winner r r r? r ?r r ¦r r? r r i? r r r r ?r r r 2005 Ho ica Sess00.1 Hig-i ig-i----s ? Rated as the 5t" best Snowboard Event in the World 2004 by Transworld Magazine - Sure to move up in 2005 ? One of two US Qualifying Sites for the prestigious TTR (Ticket to Ride) Pro Snowboarding Series ? Rider preferred over X- Games ? Shaun White historic four 900's tricks (never done in competition) ? New competition format for Rails Session ? One of the Biggest Purses in Pro Snowboarding - $121,500.00 ? Sunday Session -140 participants ? Estimated Crowd - 9,500 plus over 3 days Media ? OLN Cable Network release on Super Bowl Saturday with three re-airs the following week in prime time ? OLN 65 Million Homes and Growing ? OLN Wintersport promo with Vail I'D played the entire winter season ? International television release by NHK in Norway ? Verdens Gang - Norwegian Newspaper ? Four Full page advertisements in Transworld Magazine ?. Rush TV - High Definition Television Winter Anthology show ? Fuel TV from Canada (Fox Canada) ? Front Range Advertisements in Denver Post and Westword a Cross promotions on TTR and Transworld Web sites (5100O,O(a unique visits and 2.8 million page views) ? Articles and Advertisements in Transworld Magazine 200,000 monthly distribution 2006 Hoida Sess:o i LICO-10-M'c :r sac: E:i Tiree Session re ated socia'! events in Val esta ? is invents - Samana's, Ga,rIn <e "s, Vendetta's -yenta =ees: $6000 :) us E:i Tota 3artici giant and s :)onsor room Ng its goo (ed - $75,000 USD *cas i ? ncrementa in come From visitors - $62,51010!0 US J * )asec on 66% Session s Pebilc guest 2005 American Ski Classic it 2005 American Sk pica )o S----ree-,- Class'c i suture _egend 2005 American Ski Classic 3udweiser S----ree--.- Sea - 3000 ) us 2005 Ame Ce e gyration o- S ding rican Ski Classic raising Vloney''orCiarity 2005 Alierican Saki Gassic 0 H, g 1 g-vs ??os AMERICAN SKI CLASSIC VAIL i BEAVER CREEK Wednesday night Giant Slalom under the lights Little Feat Budweiser Street Beat at Golden Peak with estimated crowd of 3000 plus Return of the Legends Downhill Upgraded Legends Field - Picabo Street and Pernilla Wieb.erg © Raised money for Four Charities - Waterkeeper Alliance, 'Hole in the Wa,II Camps, Rebuilding Together and VVF Education Programs (5?e?.P ?s. -'s I-) © New partners in Volvo and Pioneer Electronics 20,05 A erica i S c' C ass'c ' 'Media AMERICAN SKI CLASSIC VALL - BEAVER CREEK - igi, definition one- lour Ts low on Dnet Five Vli' .ion - omes) Marc) 26, 2,005 wit i two re-airs o qqetwor ( Syndicated teevision s low =ort i Quarter 2005 (0.03 . r gar (ets) S low O)ens from VaJ, Vi:agle F-i Denver Post coverage RS q release in =ort-i Quarter 2,005 Swiss qews )a per coverage (3'i1c c) - Russi 2005 Amer ca i Sk Class'c i "', 3 co -io -n c I an pact A AMERICAN SKI CLASSIC VAIL • BEAVER CREEK Over 300 new participants and famifies attended Total participant and sponsor room nights booked in Vail - $175,000 *not including Countrywide ® Two large Social events at TOV Properties ® Participant demographic - second horse purchases Countrywide corporate outing with over 50 top executives and expanded local participation - Countrywide booked over $80,000 rooms and transportation services for additional guests above and beyond contracted group Fhank you on behalf o` the Vail Valley t-ounclation n 2005 Honda Session 2005 Amer'can Ski Classic A05 ®ca ,., AMERICAN SKI CLASSIC VAIL • BEAVMCREEK Vail Chamber & Business Association Monday, April 25, 2005 Ms. Sybil Navas Commission on Special Events Dear Sybil: 241 S. Frontage Road E., Suite 2 Vail, Colorado 81657 Phone: 970.477.0075 FAX: 970.477.0079 E-mail: infoC vailchamber.org Web Site: www.vailchamber.org, CSE is to be commended for its role in the hugely successful Spring Back to Vail promotion. Virtually every hotel in town was booked, restaurants stayed open late to accommodate the many diners, and businesses in Vail reported record sales which will certainly be reflected in the Town of Vail sales tax revenues. Once again, congratulations to all concerned. This event is exactly what the Town of Vail needed to complete another successful season. It was a great way to end the season with a BANG! We look forward to supporting this event again next year. Sincerely Kaye Ferry Executive Director April 25. 2005 Town of Vail Commission on Special Events Dear Commission Members, Spring Back to Vail was a concept developed three plus years ago to create energy, interest and activity in Vail during the final two weeks of the ski season each 41,:ug. WhisterBlackcomb has had success with a similar concept in April doubling their historical business volumes. This year Spring Back to Vail delivered on the potential we had envisioned for this concept. With the Easter holiday falling in March this year, April in this calendar circumstance has historically been a low volume, off period for the mountain and the community. Based on historical volumes this recent Spring Back to Vail promotion increased skier volumes by nearly 30% in April (versus historical non Easter Aprils) and anecdotal information K.. many businesses in the community report significant increases in volume and revenue. The final weekend of the ski season in Vail was the place to be in the Western United States and Vail Resorts, the business and lodging community, the Town of Vail, and the community population appears to have been the beneficiary. It is also important not to und,.;,.bl:mate the word of mouth and positive energy this ,,.?.. otion will generate for months to come. With Easter in April next season (April 16) Spring Back to Vail entertainment will be adjusted to reflect the target demographic we have in town during the Spring Back time frame (a more traditional Easter out of state and international crowd) however it is important that we maintain the momentum that was established this year. Thank you for your support of Spring Back to Vail and we are looking forward to continuing the success Spring Back to Vail achieved this year. Sincerely, Bill Jensen Senior Vice President Vail Resorts A 4 k A .F-- Cm!*k del fCp 9. e W vs ?.?t S S. - ?SSc?C=:?1? t ? fl ?.ql C) ... tt_ _ .l .t-F.?.l L *h ski v14L s?_?t??N.D A ?- o ?? tA -;k 44?(zA47'-- k ?lt?l-???`tEV'D ?Y ZkE??S *j 411 ?N Go vet 1"l v ?? ? ? ? a t ?{ \S ??S ? ? \G. ?Jt '?? ? , qb, L-c_A we t ?I G ©G?' oG 6 'co\tl,-X- v? ?C -ICAcs iii * \U F Mail' Message (Arise Next. Forward ReDty to Sender Repty Alt From: "Jeff, Brausch :: Highfine° <jeff@gohighline.w,,? To: Soecial Events Date: Saturday -.April 23, 2005 3:43 PM Sublect: Snoop Dogq Management 4P Mime.822 (14967 bytes) [View] [$aveml Hi Sybill Move Delete Read Later Noveff. Properties Nice to catch up with you on Thursday afternoon. Thanks for your continued support of Spring Back_ to Vail.. As you requc_lr.J, here area few of the additional s we implem: -d day of show to properly manage the risk. • Limited tickets to a total of 8,500 vs. a possible 10,000 o Kept on the numerous portable trailer lights (house lights) for the entire duration of the show (highly unusual for any concert - indoors or outdoors) • Cut the length of the Snoop performance by a full 30 minutes • Cut alcohol sales at 9:15PM vs. 9:45PM • When the North perimeter was breached, we dropped the fence to protect the public safety of those inside and outside the venue.. (This decision was made with the support of Commander Wright) • At the direction of Commander Wright, we extended the liquor boundary to include a closed piece of south F. W,Acge. Rd. Barricades,were moved along with trash containers for aU::..dees exiting the venue.. Please keep in mind, these day of actions were in addition to the com,,l. z.:,ensive risk management plans we already had in place, for the event. I :hope this helps you with your meeting on Monday. Please let me know if I can provide any more info or clarification. I can be readied at my home this weekend at 328-0905. Regards, Jeff Jeff Brausch p: 970 476 6797 xt.103 http:[/www:gohighline.com ..Strengthening Brands through Eventive Marketing:: ' a Trick or Treat Trot Outline of Expenses The Trick or Treat Trot (TROTT) is a small event and does not have a separate budget. All of the costs associated with the TROTT had to be pulled out of our regular budget structure. This document is an "extra" that would not be generated in the regular course of VRD business; it was created ;,1.r..,ssly to respond to the LSE's request for a TROTT budget. Cash Expenses: Operating (Balloons, Helium, etc.) $350 7 Advertising j $500 Miscellaneous (Candy, decorations, etc.) I $50 Hourly Employees Event Preparation I $50 Hourly Employees Day of Event $325 Sub-Total $1275 Other Allocations: ?l r" r a c `s Youth Volunteers (8 na, 5 hrs each on event day) 40 hours Salaried Staff (3 @ 7 hrs each on event day + 25 hrs organization & 43 hours marketing) $1150 Sub-Total 83 hours Total $1150 $2425 Although this is a small event, it still requires substantial hours ,,:.raring and significant adult staff at the event to ensure the event runs smoothly and safely. The VRD Youth Services (and Marketing) salaried staff spends over 25 hours marketing and organizing this event. 100 posters are created and mailed to participating merchants. The coloring contest (and related newspaper ad) are created and distributed to area preschools and early elementary students (800). 200 information sheets are created, copied and made available at the event. A black & white, V2-page advertisement is created and runs in the Vail Daily for 7 to 10 days. In addition to this marketing, merchants need to be contacted, informed on how the event functions and given their decoration showing that they are participating. Volunteers need to be recruited and organized. V" Easter Egg Hunt Outline of Expenses The Easter Egg Hunt (EEH) is a small event and does not have a separate budget. All of the costs associated with the EEH had to be pulled out of our regular budget structure. This document is an ";.?I1a" that would not be generated in the.regular course of VRD business; it was created expressly to'respond'to the CSE's request for an EEH budget. Cash Expenses: _ Prizes $500 Operating (Bunny suit, Eggs, marketing fliers) I $200 Advertising I $500 Miscellaneous (Candy, batteries, etc.) j $50 Hourly Employees Event Preparation I $250 Hourly Employees Day of Event I $300 Sub-Total I $1800 Other Allocations: Youth Volunteers,(9 (u, 3 hrs each:on event day) 27 hours Salaried Staff (3 @ 4 hrs each on event day + 35 hrs organization & 47 hours marketing) $1200 Sub-Total 74 hours $1200. Total I $3000 Although this is. a small event, it_ still requires substantial hours preparing and significant adult staff at the event to ensure the event runs smoothly and safely. The VRD Youth Services (and Marketing) salaried staff spends over 35 hours marketing and organizing this event. 1600 flyers are created, copied and distributed to Eagle. County Students (800 VRD newsletters and 800 EEH dedicated flyers). A mass email is sent out to all VRD Youth Services customers. 50 full colorposters are created and laminated for.use in the event. 200 color, 1/4-page information cards are created, copied and made available at the event. A full color, 1/4-page advertisement is created and runs in the Vail Daily for 4 days. In addition to this marketing, eggs were inventoried and lost eggs from previous years are replaced. 2500+ prizes are purchased so that each egg can redeem a prize. Signs are made. Volunteers are recruited and organized. rl. 'v Blue Inc. Proposal for Entertainment at Vail Square Summer 2005 Presented by Brian Hall Blue Creek Productions, Inc. (970) 926-5855 April 6, 2005 :y Overview This proposal features a mixture of two types of entertainment and educational events. The first are programs we will-run throughout summer on a regular basis. This allows us to market these as consistently presented events and build a repeat audience throughout this summer season. Our goal is to begin to create traditions involving Vail Square. Visitors come to here to see the children's theatre company or a particular music series because of a prior positive experience. The second type of entertainment and event are special "One-Off' events meant to give us an opportunity to create additional excitement and buzz about the area because of the event and draw additional people to Vail Square who might not have planned to visit. We will focus these energies on times when we can attract incremental business to the area as apposed to times when we're already very busy. Entertainment and Educational Series Blue Creek Children's Theatre Company 19`x' Great Year of Performing in the valley! The Blue Creek Children's Theatre Company presents "Tales From The Land Of What If"with humor to keep the entire family laughing. Whether your 2.or 82, you'll enjoy this great family entertainment. tradition. This group of professional adult actors have been entertaining families in the Valley for 19 hilarious years. The group has also performed in Boston, Atlanta, Philadelphia, New York, Los Angeles, Denver and London. Their performances are a smorgasbord of theatrical delights for kids of all ages. The shows are fast paced, high energy and include the animation of children's literature and poetry, fables from around the world and fractured fairytales. Join us as we tell tales of dogs that think their human, insecure super heroes, crazy young inventors and "The Amazing Adventures of the.Farnsworth Family". Each show's content is planned with variety in mind so families can come each day of their visit and see a new and different show. That, and the friendship we form with the children and their parents, keep them coming back for more and more, year after year. Dates: 3 days a week. Specific days to be determined.. . Beginning:'mid-June through 1" week.of September. Times: TBD. The "Apares Day" Music Series Come relax from your busy day enjoying the mountains and hear some great local and regional musicians.. Grab something to eat, do a little shopping, or just relax with a cool drink as our musicians fell the afternoon air with beautiful music. Music styles featured will include special Jazz days, classic rock and folk tunes and blue grass. All meant to gather a crowd and hold them for an entertaining afternoon. Dates: Memorial Day Weekend and Thursday, Friday Saturday & Sunday, mid-June to Mid-September Time: 3:00pm to 6:00pm, (tentative) Kidstruction Zone Wahoo Workshop & Presentation Series Throughout the summer we will present fun workshops and presentations for children and families to participate in. Themes will include building, science and wonders of the world, natural science, family safety, GPS adventures and exploration. Guests speakers may include scientists from the Denver Museum of Nature and Science, Professor Quakenbush the Inventor, the Vail Fire Department Safety Officer, Smokey Bear and more. These presentations are free to families and always give the kids something to take home to remember their visit. Dates: 2 days per week, specific days to be determined. Mid-June through 1` week in September Times: Mornings Vail Square Special Events Silly name I agree, we'll fix that. This series of events and special activities are meant to create opportunities to draw incremental visitors and business to the area. As part of this section, we will schedule entertainment for Memorial Day Weekend. We will also create a Kidstruction Zone Grand Opening Event where all the children get to cut the ribbon and open this incredibly fun attraction. Dates: 5 events planned spread throughout the summer. Memorial Day Weekend through 1" week in September Times: TBD Cost for Program for Summer 2005: $ 75,000.00 Presented by Blue Creek Productions, Inc. April 6, 2005 {1 PRODUCED BY THE VAIL FILM INSTITUTE Proposal for 2005 Vail Film Festival Summer Screening Series The Vail Film Institute, which stages the. Vail Film F,,Gval, will stage two outdoor film screenings over the summer of 2005. The screenings will be free to the public and will take place in Vail Village. The YQ Fili Institute will ask local restaL.&.a and food vendors to ,,.Lkipate by selling food and beverages at the screenings (all proceeds from these sales will go to the restaurants and vendors providing this service.) Tentative screening dates: Wednesday, July 20, 2005 Sunday, September 4, 2005 Funding request: $2,500 towards the cost of renting projectors and screens and for technical assistance. Proposal submitted by: Scott Cross of the Vail Film Institute, Inc. VAIL FILM INSTITUTE Phone: 970.333.9689 NAIL OFFICE www.vailfilmfestival.org Toll-free: 866.476.1092 143 East Meadow Drive Fax: 646.349.7067 Suite 391 A-1 E-mail: info@vailfilmfestival.org Vail, CO 81657 1 ? VAW? i Vail Chamber & Business ?= a Association April 6, 2005 Dear Sean and Scott: 241 S. Frontage Road E., Suite 2 Vail, Colorado 81657 Phone: 970.477.0075 FAX: 970.477.0079 E-mail: info@vailchamber.org Web Site: www.vailchamber.ora I really don't know where to start. For the second year in a row, along with the rest of the community, I was astounded at the number of wonderful films that such a young festival was able to offer. I also would like to point out how well your new partners were integrated into the festival. BestLife, from its tent at the base of the gondola to its materials at the individual events, was beautifully represented while providing wonderful exposure about the events of the weekend I hope Mary and David were as happy with this alliance as we were. Additionally I had the opportunity to work with Ilene Rapkin from I Openers and Mikki Glass from Vincent Partners. Throughout the weekend they were both helpful and professional. They were also contagiously optimistic about our community which was essential to the festival's success. But the real kudos must to go to what affectionately came to be known as `the Vail boys.' And we are F..,ad to have your names so closely identified with ours. Your continued focus and det,,....ination is what has brought about the roaring success of the VFF. As a film enthusiast as well as the Executive Director of the Vail Chamber, I consider the second annual Vail Film Festival to be one of the best events of this season. I can only imagine how this event will grow in the following years with you at the helm. As a matter of fact, I told several people over the weekend that my prediction is that the Vail Film Festival will ultimately be the largest single event in the Town of Vail. Please feel free to use both me and the Chamber as resources to further the Vail Film Festival's success over the next several years. And once again, it was our pleasure to be involved with such an exciting addition to our community. Sincerely, Kaye Ferry Executive Director C.C. Mary Murcko Publisher BestLife Magazine Rodale 733 Third Avenue, 10th Floor New York, NY 10017 Vincent Partners (Ed Vincent and Mikki Glass) 521 Fifth Avenue, 28th Floor New York. NY 10175 I Openers (Ilene Rapkin) 473 West End Avenue New York, NY 10024 Sybill Navas TOV, Committee on Special Events 75 S. Frontage Rd. Vail, CO 81657