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HomeMy WebLinkAbout2005-11-11 Support Documentation CSE Regular Meeting PART 1 OF 3THE VAIL DAILY 970.949.0555/vaildaily.com Bernanke says he will stay Greenspan's course Bush's choice for chairman of the Fed expected to win easy confirmation By Martin Crutsinger APEmNoNucs WRITER WASHINGTON - Ben Bernanke, Pres- ident Bush's choice to be the next chairman of the Federal Reserve, is making it perfectly -' clear that his top priori- ty would be to continue Alan G.:,;...span's lega- cy - a comment that is music to investors' ears. The stock market soared, with the Dow BEN Jones industrial aver- BERNANKE age enjoying its best one-day performance in six months, climbing by 170 points, after Bush announced on Monday his nomination -of Bernanke, the president's top economic adviser. Bernanke, 51, is expected to win easy Senate confirmation although some Democ- rats said they planned to quiz him on his abil- ity to y..j.:,ct the independence of the Fed. In a brief White House .,,,.;,_ony, both Bush and Bemanke praised Greenspan, 79, who will step down at the end of January after having served 18 years and five months as Fed chairman, longer than anyone except another Fed legend, William McChesney Martin, who was first appointed by Harry Truman and served for 18 years and nine months. Bush praised Greenspan, who attended the ceremony, for keeping inflation low and economic growth strong while Bernanke said Greenspan had shown the world the best way to run monetary policy. "If I'm confirmed to this position, my first priority will be to maintain continuity with the policies and policy strategies estab- lished during the G._,....span years," said Bernanke, who was viewed as one of the country's leading experts on ?:..ual bank operations during his tenure as an economics professor at Princeton University. Bush t vl,:.d Bemanke in 2002 to serve on the Fed board. Since June he has been chairman of Bush's Council of Economic Advisers. Greenspan called Bush's decision a "dis- tinguished,r.,:..tment" and said that Bernanke would bring to the chairmanship "superb academic credentials and important insights into the way our economy functions." Private analysts said they did not expect any major changes in the way monetary pol- icy is handled under Bernanke, who never dissented from the Greenspan-led decisions on rates during his nearly three years at the Fed They also saw . the vk,.;ntment of Bernanke as way for the White House to quell some of the furor over Bush's Stjv.:;...e Court nomination of White House counsel Harriet Miers, who has been attacked by conservatives as unqualified "Bernanke may be the perfect counter- point to the Harriet Miers selection," said David Jones, chief economist at DMJ Advi- sors, a Colorado consulting fim-L - Sen. Richard Shelby, R-Ala., chairman of the Senate Banking C.,..,...ittee, said he hoped his committee could vote on the Bemanke nomination . before Thanksgiving and the full Senate could act before leaving town for the year. That would ensure that Bemanke could take over on Feb. 1, the day after Greenspan's board term ends. Wednesday, October 26, 2005 - Page A25 ' "Endorsed by the towns of Vail, Radcliff, Minturn, Eagle, Gypsum & Basalt" e lA Yes! Those of us who love Vail and had and still have concerns that this dollars of investments going into work to see that Vail stands for, quality government subsidized building is now Vail if the business model was always seem "to get bashed as standing competing with private enterprise in against. progress. Nothing could be further from the truth. We are not against expanding business. In fact, our group is made up almost entirely of Vail business people. But, we are against having the government in p..,, «te business. We are against government asking the neighborhoods to subsidize business by backing loans for the conk.,,nce center. Donovan Pavilion is a beautiful amenity. We were never against the building of a community center. We the banquet business. Community building yes, tax subsidized business competition no. For 40 years business in Vail has,5 , wn on a steady basis. There would not be over a Billion Vail has always stood for quality in the ski business. We can stiff maintain this quality and business can do it on their vwiLi. Don't start d. **..% the path of subsidizing business with r%,vr rnment obligations or hand outs. Once you head dv W.. that road it is really hard to get of Http-.//conferencecenterrevote.homestead.com Paid for by' the Conference Center Revote Committee Rob Ford Treasurer broken. Off seasons are a fact of life when you live in a ski area at 8,ooo feet. Government should not be called upon to subsidize our climate limitations by taking on debt and skeptical business?plans hke'a conference center. I• VAIL COMMISSION ON SPECIAL EVENTS EVENT FUNDING APPLICATION Please print or type all information ? EVENT: The Holiday Spirit on Meadow Drive ? PROPOSED DATE(S): December December 16d' through December 20, 2006 ? AMOUNT OF CASH FUNDING REQUESTED: $21,000 • PRODUCING EN i i i Y: Meadow Drive Partnership President or Executive Director's Name: Lourdes Ferzacca - President Name and Title of Person Completing the Application: Rayla Kundolf - Vice President Address: 4524 Meadow Drive, #905, Vail, Colorado 81657 Telephone: 970/477-9356 Cell: 970-390-2953 FAX: 970/477-0601 WEBSITE: www.vailsmainstreet.com E-Mail Address: rkundolf@msn-com Organization's tax status: For Profit Non-Profit* Not-for-Profit* X Non-Profit (501C-3), orNot-for-Profit (501C-6) -r..nizations, please attach current State Department of Revenue Certificate with this application. Tax payer ID# 74-3046250 o Does the Event benefit a charity? Yes No X o If yes, please name the beneficiary: Mission Statement: Promote and Enhance Business on Meadow Drive Number of years your organization has been in business: 4 (four) • - Brief Description of the Event: The Holiday Spirit on Meadow Drive will help increase foot traffic in Vail. We are bringing our Santa and his mPloical grotto to our guests and down valley locals. .This s.. ,io will host a home for Santa in which children and adults can visit him and his giant elf. There will be scheduled times. when Santa and his giant elf will walk "die' streets of Vail,, visiting Vail businesses while promoting the holiday cheer to guests as well as _..yloyees. We have sponsors which will participate by donating cookies and hot chocolate in addition to other goodies. A photographer will help cement the memories with a free picture and souvenir. Santa will also be reading children stories. We are sponsoring a Gingerbread House competition. There are professional and amateur categories. A guest chef will be at the grotto on one afternoon to assist children with pointers on how to design and make their very own gingerbread house. There will be a cash grand prize as incentive for participation in this event. We will be assisting businesses in decorating their windows to help add to the magical ambiance of the Holiday Season. TOV/CSE - 1 - 2006 Application for Funds • Describe where event will be located within the Town of Vail: 'The grotto will be located at Crossroads and the festivities on Meadow Drive • Will any portion of the event take place outside of the Town of Vail? Yes X No. If yes, please explain: • Please describe briefly how you will use the funds that you are requesting from the CSE: CSE funding will go.into the general fund used to run the event. • Will additional in-kind services be required the Town of Vail? Yes No X • If yes, please explain, including. a description of anticipated impacts on Town of Vail services: i.e. bus service, parking, traffic control, street closures, etc. The event promoter will be charged for all labor, materials and equipment unless such services are specifically exempted and approved as part of the Special Event Permit. • Is this a: New event X Existing event Number of years in existence Location(s),of. event . in previous years: (In the passed two years we had Santa but no place for him to be based out of). • Number of participants (athletes, artists, exhibitors, etc.) anticipated • Number of volunteers needed 5 (five) Number of event staff 5 (five) Total Number of spectators anticipated 700 each day or more Local 20%' In-state (non-local) 30% Out of State 50% • If possible, would you intend to host the event in Vail beyond 2005? Yes X No if yes, for how many years beyond 2005? Annually • Do you anticipate requesting funding fiv ... the CSE next year? Yes X No If yes, in what amount? $10,000 estimated REQUIRED ATTAcnivIENTS (incomplete applications will not be considered): ? Detailed event budget, including all anticipated revenues and expenses. Marketing plan and detailed explanation of potential for sponsorships and media exposure. ? Previous year's event evaluation, including income and expense statement (if existing event). ? Past or projected demographics of event attendees and spending. ? Brief description of potential benefits to the Town of Vail, including an estimated # of incremental room nights and increased spending generated. ? What return on investment should the Town of Vail expect? TOV/CSE ' -2- 2006 Application for Funds I ? Organization rosters naming: ¦ All officers and respective positions ¦ Board of Directors and positions The CSE a?,jp.,,ciates the inclusion of any additional support materials, such as videotapes, programs, news articles and other printed materials. PLEASE SUBMIT 15 COPIES (at least one formatted so as .to be easily copied, i.e. unbound, 8 % x 11 size) OF i mh COMPLETED APPLICATION AND REQUIRED ATTAt;= ENTS TO: Vail Commission on Special Events C/o Sybill Navas Town of Vail 75 S: Frontage Rd. Vail, CO 81657 For information and questions call Sybill Navas at 970 376-2394. EVENT NAME: PROPOSED DATES: Funding in the amount of Subject to the following conditions: Signature' CSE Coordinator Signature: Applicant`. Unless otherwise i ed in the contract,'CSE s 1 be distributed per the following formula: was approved by the. CSE on (date) ¦ 1/3 of the amount upon the signing of a contract stipulating the terms of the CSE's funding allocation. 1 /3 of the amount upon verification of the placement of the first advertising ¦ 1/3 of the amount upon the completion of the event. TOV/CSE -3- 2006 Application for Funds Holidav Spirit on Meadow Drive 2006 - Budget Expenses Item Cost Advertising/Promotion $5,000 I_ Event_ Supplies: $12,500 First Initial because of the building of the grotto Entertainment_ _ $9,000 Administrative Expenses $1,000 Total . $27,500 Revenue (estimated) CSE_ Funding Sponsorships Fees revenue $21,000 Estimated $6,500 + Holidav Snirit on 'Meadow Drive Marketing Plan The marketing plan for 2006 will be promoted heavily on the Town of Vail Website, Concierge Network and advertising local and national publications. It is primarily aimed at. keeping visitors already in Vail. However it will attract locals down valley as a family activity. - Ads in Vail Daily to attract visitors and locals - PoOlC..,, distributed'to Vail businesses, mailings and concierge contact - Interviews and coverage on local TV - Event listing in all newspaper and web event calendars Media Exposure: This event is in its infancy stage. We have had some growth in the past two years, however, without CSE funding to assist us media exposure is limited. Sponsors: The Holiday Spirit on Meadow Drive has potential for additional sponsorship. We are looking for this to become a mainstay event here in Vail and bring National recognition. Meadow Drive Partnership Board of Directors: Lourdes Feizacca - President Rayla Kundolf -'Vice President Marty Stewart - Treasurer Jonathan Staufer = Secretary Laura W,..,... - Sergeant at Arms Demographics and Visitor Spending: Guests staying in Vail of all ages and all down valley residents. Return on Investment: The Holiday Spirit on Meadow Drive will generate increased sales and taxes from local businesses. It will also attract locals and down-valley residents who would otherwise not visit Vail during the holidays. This event is , based on the participation of Vail's business community. The event will instill in the Vail employee's and their families along with our guest the Holiday Spirit. This enlightened spirit will spread great customer service to all of our employee's and will reflect in retail sales. OFFICE OF THE SECRETARY OF STATE OF THE STATE OF COLORADO CERTIFICATE I, Ginette Dennis, as the Secretary of State of the State of Colorado, hereby certify that, according to the records of this office, MEADOW DRIVE PROPERTIES is a Nonprofit Corporation formed or registered on 05/22/2002 under the law of Colorado, has complied with all applicable requirements of this office, and is in good standing with this office. This entity has been assigned entity identification number 20021138330 - This certificate reflects facts established or disclosed by documents delivered to this office on paper through 10/06/2005 that have been posted, and by documents delivered to this office electronically through 10/12/2005 @ 12:39:53 - I have affixed hereto the Great Seal of the State of Colorado and duly generated, executed, authenticated, issued, delivered and communicated this official certificate at Denver, Colorado on 10/12/2005 @ 12:39:53 pursuant to and in accordance with applicable law. This certificate is assigned Confirmation Number 6323500. Secretary of State of the State of Colorado *:+r*ssss:smsss*s***sssssssss*s**•"#'•End of Certificatessss***sss*sss**sss****ss;+s.ssss:sss** Notice: A certificate issued electronically from the Colorado Secretary of State's Web site is fully and immediatelv valid and effective- However, as an option, the issuance and validity of a certificate obtained electronically may be established by visiting the Certificate Confirmation Page of the Secretary of State's Web site, Mtri. I, it ,s.s.stun.cu_us,hr-;C'erriticuteSrar'hC7itcria.do entering the certificate's confirmation number displayed on the certifcate, and following the instructions displayed. Confirmine the issuance of a certificate is merelv optional and is not necessary to the valid and effective issuance ofa certificate. For more information, visit our Web site, han: n :nr.x ,c.s ui . n.dt click Business Center and select "Frequently Asked Questions. " CERT GS -D Revised 09/22/2005 please print for Sybil Navas ,1u1 'Pam l3?aridmeye? Page ?._p__ ..._ __ ...__...r e _., __. __ w _. ......_.___......_...._ ._.__. ___..... _.._.._ _ _ From: "Stephen Connolly <sfcvail@hotmail.com> To: "Pam Brandmeyer" <PBrandmeyer c@vailgov.com>, "Lorelei Donaldson" <Ionaldson@vailgov.com> . Date: 1,1/11%05 7:33.33 AM Subject: please print for Sybil Navas Please print this email sybil; shw will need a total of 7 copies., thanks for your help. sfc- Stephen Connolly /THE D I V I S I O N 970-476-1346 (office) . 970-376-5798 (mobile) stephenc@divisionpoker.com www.divisionpoker.coM --- Original Message -- From: Stephen Connolly To: Sybill Navas ; Dave Chapin ; Rich TenBraak ; Mark Gordon ; Steve Rosenthal ; Ian Anderson ; Todd Gerhke Sent: Thursday, November 10, 200511:59 PM Subject: funding questions CSE Funding Questions General question for all returning events: What's new? General events for all new. events: Why Vail? If we do not fund it will it happen? Tab B Duck Race What has changed since the last request? A)01 2, /L, ;/ C??,? cls aa-r d 2 /OL2? Tab C Armed-Forces Week The marketing plan listed in the proposal is vague. What is the specific.media plan? Tab D 7SlJ???s?o(? a.,,_ ozsu. c .. y Harvest Festival Who is the coordinator listed in the budget? What is covered by "Operating" in the budget? What Front Range publications are planned? oraC Cvc??s t - /?-p Holiday Spirit I/ V i- j? Pam Brandme er -please print fvr S bil Navas Page 2 What are the local and national publications being used for advertising? Art and Wine Faire Who is the management listed in the budget? Farmers` Market This event has been run for three years w/o TOV funding - why now? Was the Daily a sponsor in the past? Who is the management listed in the budget? Why is the sponsorship level projected to be flat if the event is growing? Tab E Jazz at the Market Is this request duplicated by the Meadow Drive group and if not, why doesn't the Meadow Drive group fund it? Washington Prep No questions. Tab F America Days Is there any Front Range publicity? How is the LIVID supporting the event? Does the VRD charge for use of the fields? VVF for the amphitheater? Arts Fest What are the location/date changes from previous years? Is the reverse passport (visit so many booths to get an incentive from a local shop) being used? Holidays in Vail Pam Brandmeyer please print for Sybil Navas _ _ . _ _, , _.._.._.... __. age. . Is there a component the get their decorations up earlier and how. does it work? Tab G Convergence Festival Why Vail?. Has the VRD been contacted about using the course? Are there major sponsors already involved? Who are the national media sponsors? Tab H Lacrosse Have you secured the services of a sales firm for sponsorships? Tab13v3 Who is included in the Rocky Mountain Region? How. many cities were part of the 2005 series? Why is the profit per event dropping from $17,500 to 1;300? Tab J Mt. Marathon No questions. Tab. K Skateboarding No questions. Tab L Triathlon No questions. Tab M KOV What are we getting for the extra $2500 over what we paid last year? Tab N Spring Back What do we get for the addifional $60;000 over last year? Pam Brandmeyer -please print for y? it Navas Page 4 =? GoG Why,is the request for.twice what we contributed in 2005? Oktoberfest What are the obstacles for stronger sponsorship sales? ReviVail What happened to the name "Fall Into Vail"? Tab O Session What other major sponsorships have been added this year from last? Lost? What is the break out for the Session from the other events in the budget? Ski Classic How old is the classic? How much access will the public have to this event? What is the break out for funding in the budget? Tab P Teva Games How much bigger can the games get? Is there a point of diminishing return? Sponsorship'revenues an going up almost $65,000 and the CSE request is increasing over last years contribution - what are we getting for this increase? Tab R Vail Film Festival What if any changes are being rhade to the ADVERTISING component in general and specifically on the Front Range? Tab R Street Entertainment No questions. e w +SPam Brandmeyer -please print for Sybil I?a'vas Tab S Taste of Vail Why did you use Beaver Creek tents during last year's event? Why doesn't the restaurant association run this event?. How_ much happens in town vs. on top of the mountain? CSE Funding Questions General question for all returning events: What's new? General events for all new events: Why Vail? If we do not fund it will it happen? Tab B Duck Race What has changed since the last request? Tab C Armed Forces Week The marketing plan listed in the proposal is vague. What is the specific media plan? Tab D Harvest Festival Who is the coordinator listed in the budget? What is covered by "Operating" in the budget? What Front Range publications are planned? Holiday Spirit What are the local and national publications being used for advertising? Art and Wine Faire Who is the management listed in the budget? Farmers' Market This event has been run for three years w/o TOV funding - why now? Was the Daily a sponsor in the past? Who is the management listed in the budget? Why is the sponsorship level projected to be flat if the event is growing? Tab E Jazz at the Market Is this request duplicated by the Meadow Drive group and if not, why doesn't the Meadow Drive group fund it? Washington Prep No questions. Tab F America Days Is there any Front Range publicity? How is the LMD supporting the event? Does the VRD charge for use of the fields? VVF for the amphitheater? Arts Fest What are the location/date changes from previous years? Is the reverse passport (visit so many booths to get an incentive from a local shop) being used? Holidays in Vail Is there a component the get their decorations up earlier and how, does it work? " Tab 'G Convergence Festival Why Vail?- Has the VRD been contacted about using the course? Are there major sponsors already involved? Who are the national media sponsors? Tab H Lacrosse Have you secured the services of a sales firm for sponsorships? TabI3v3 Who is included in the Rocky Mountain Region? How many cities were part of the 2005 series? Why is the profit per event dropping from $17,500 to .1,300? Tab J Mt. Marathon No questions. Tab K Skateboarding No questions. Tab L, Triathlon No questions. Tab M KOV What are we getting for the extra $2500 over what we paid last year? TabN Spring Back, What do we get for the additional $60,000 over last year? GoG Why is the request for twice what we contributed in 2005? Oktoberfest , What are the obstacles for a1.'...ger sponsorship sales? ReviVail What happened to the name "Fall Into Vail"? Tab,O, Session What other major, sponsorships have been added this year from last? Lost? What is the break out -for the Session fi ?.u the other events in the budget? Ski-Classic How old is the classic? How much access will the public have to this event? What is the break out for funding in the budget? Tab P Teva Games How much bigger can, the games get? Is there .a point of diminishing return? Sponsorship revenues'are going up almost $65,000 and the CSE request is in%.jL.,asmg over last years contribution -what are we getting for this increase? Tab R Vail Film Festival What if any changes are being made to the ADVERTISING component in general and specifically on the Front Range? Tab R Street Entertainment No questions. Tab 9 Taste of Vail Why did you use Beaver Creek tents during last year's event? Why doesn't the restaurant association run this event? How much happens in town vs. on top of the mountain? PUBLIC INTO, 1 ICE: Town of Vail: Commission on SDecial'Events Meeting Town of Vail: Vail Town Council Chambers Friday, November 11, 2005 at 8:30 a.m. AGENDA: • Administrative Items: o Approval of the Minutes of the meeting of October 25 o Proposed Meeting Dates for 2006 o CSE Member Re-appointments: The terms of Steve Rosenthal, Todd Gehrke, Stephen Connolly and Mark Gordon ;,,.,,u., December31, 2005. A of intent to apply fora CSE appointment must be submitted to the Town Clerk, Lorelei Donaldson, no later than Wednesday, December 14. The Town Council will interview candidates for CSE positions at their work session on Tuesday, December 20. • Presentation of Funding Applications: Funds Available: $660,000.00 Order; rime: Event: (29 Applications) 2006 Dates: 2006$$$ Requested 1 8:30 AM Rotary Rubber Duck Race 3-Sep $15,000.00 2 8:45 AM >Vail Armed F...r..:,s Week Jan 29- Feb 3. 10,000.00 3 9:00 AM >Harvest Festival Sep 22-24 32,000.00 4 9:15 AM >Holiday Spirit on Meadow Drive Dec 16-24, 2006 21,000.00 5 9:30 AM Vail Arts and Wine Faire Saturdays, July 1-29 18,300:00 6 9:45 AM Vail Farmers' Market Sundays, Jun 18- Sep 17 15,500.00 7 10:00 AM Vail Jazz Festival Jun 25-Aug 27 10,000.00 Vail Jazz Foundation: Washington 8 10:15 AM Prep High School Band 4-Jul 7,500.00 9 10:30 AM America Days` 4-Jul 60,000.00 10 10:45 AM Vail Arts Festiva) Aug 11-13 30,000.00 11 11:00 AM Holidays in Vail Nov 25-Dec 31 40,000.00 12 11:15 AM Convergence Festival Aug 22-29 150,000.00 13 11:45AM Vail Lacrosse Sh ootout Jun 24-Jul 4 20,000.00 _ 12:00 PM. LUNCH 14 12:30 PM Wick-it 3v3 Soccer Aug 11-13 50,000.00 >Pete Seiberrs Vail Mountain 15 12:45 PM Marathon 2 -Apr 7,500.00 16 1:00 PM >Vail US Nationals of Skateboarding Aug 25-27 20,000.00 17 1:30 PM Avon to Vail Triathlon August 8,000.00 18 1:45 PM King of the Mountain Volleyball Jun 16-18 10,000.00 19 2:00 PM Spring Bads to Vail Apr 3-16 100,000.00 20 2:15 PM Gourmet on Gore 2-Sep 50,000.00 21 2:30 PM Oktoberfest Sep 87-10/15-17 80,000.00 22 2:45 PM >Rev'Vail Season Kick-off Festival Nov 22- Dec 10 50,000.00 _ 3:00 PM _ BREAK _ 23 3:15 PM The Honda Session Jan 12-15 25,000.00 24 3:30 PM American Ski Classic Mar 22-26 25,000.00 25 3:45 PM Teva Mountain Games May 31- June 4 80,000.00 26 4:15 PM Vail Film Festival Mar 30-Apr 2 85,000.00 27 4:45 PM Summer Street Entertainment Jun 23-Sep 3 (11 weeks) 68,500.00 28 5:00 PM Taste of Vail/ inter(Lamb Cook-off) April 5-9 25,000.00 29 5:15 PM _>Taste of Vail/Summer August 24-27 _ _ 40,000.00 5:30 PM ADJOURN >New Events proposed for 2006 Total Funds Requested. $1,153,300.00 • Adjournment: 5:30 p.m. Posted this Vt day of November, 2005 Sybill R. Navas, Coordinator Commission on Special Events Next Meeting: Tuesday, November 22, 2005 Decisions on 2006 Funding Allocations IN, Town of Vail. Commission on Special Events Meeting Town of Vail: Vail Town Council Chambers Friday, November 11, 2005 at 8:30 a.m. AGENDA: • AdminL w.,i tive Items: o Approval of the Minutes of the meeting of October 25 o Proposed Meeting Dates for 2006 o CSE Member Re-appointments: The terms of Steve Rosenthal, Todd Gehrke, Stephen Connolly and Mark G-don December 31, 2005. A letter of to apply for a CSE appointment must be submitted to the Town Clerk, Lorelei Donaldson, no later than Wednesday, December 14. The Town Council will interview candidates for CSE positions at their work session on Tuesday, December 20. • Presentation of Funding Applications: Funds Avallable: $650.000.00 Order. Time. Event: (29 Applications) 2006 Dates: 2006$$$ Requested: 1 8:30 AM Rotary Rubber Duds Race 3-Sep $15,000.00 2 8:45 AM >Vail Armed Forces Week Jan 29- Feb 3 10,000.00 3 9:00 AM >Harvest Festival Sep 22-24 32,000.00 4 9:15 AM >Holiday Spirit.on Meadow Drive Dec 16-24,2006 21,000.00 5 9:30 AM Vail Arts and Wine Faire Saturdays, July 1-29 181300.00 6 9:45 AM Vail Farmers' Market Sundays, Jun 18- Sep 17 15,500.00 7 10:00 AM Vail Jazz Festival Jun 25-Aug 27 10,000.00 Vail Jazz Foundation: Washington 8 10:15 AM Prep High School Band 4-Jul 7,500.00 9 10:30 AM America Days" 4-Jul 60,000.00 10 10:45 AM Vail Arts Festival Aug 11-13 30,000.00 11 11:00 AM Holidays in Vail Nov 25-Dec 31 40,000.00 12 11:15 AM Convergence Festival Aug 22-29 150,000.00 J 13 11:45AM Vail Lacrosse Shootout Jun 24-Jul 4 20,000.00 - s sy 14 12:30 PM Kick4t 34 Soccer Aug 11-13 50,000.00 >Pete Seibert's Vail Mountain 15 12:45 PM Marathon 2-Apr 7,500.00 16 1:00 PM >Vail US Nationals of Skateboarding Aug 25-27 20,000.00 17 1:30 PM Avon to Vail Triathlon August 8,000.00 18 1:45 PM IGng of the Mountain Volleyball Jun 16-18 10,000.00 19 2:00 PM Spring Bads to Vail Apr 3-16 100,000.00 20 2:15 PM Gourmet on Gore 2-Sep 50,000.00 21 2:30 PM Oktoberfest Sep 8-10/15-17 80,000.00 22 2:45 PM >RevIVafl Season IGdcoff Festival Nov 22- Dec 10 50,000.00 '.!•, _..:[.:. ".tie. :y 3.00 .. - :.y;,:`.'4, 23 3:15 PM The Honda Session Jan 12-15 25,000.00 24 3:30 PM American Ski Classic Mar 22 26 25,000.00 25 3:45 PM Teva Mountain Games May 31- June 4 80,000.00 26 4:15 PM Vail Film Festival Mar 30-AX 2 85,000.00 27 4:45 PM Summer Street Entertainment Jun 23-Sep 3 (11 weeks) 68,500.00 28 5:00 PM Taste of Vail/Wnter(Lamb Cook-off) April 5-9 25,000.00 29 5:15 PM >Taste of Vail/Summer August 24-27 40,000.00 Total Funds Requested: $1,153,300.00 >New Events proposed for 2006 ® Adjournment: 5:30 p.m. Next Meeting: Tuesday, November 22, 2005 Decisions on 2006 Funding Allocations Town of Vail: Commission on Special Events PROPOSED: 2006 REGULAR M01N 1 HLY MEETING DA i vS The regular monthly meeting of the CSE usually held on the fourth (0) Tuesday of each month, in the Vail Town Council Chambers beginning at 8:30 a.m. Special meetings may be scheduled when deemed necessary. • Tuesday, January 249 2006 • Tuesday, February 21, 2006***NOTE: This meeting is scheduled on the third (3`d) Tuesday of February. • Tuesday, March 28, 2006 • Tuesday, April 25, 2006 • Tuesday, May 23, 2006 • Tuesday, June 27, 2006 • Tuesday, July 25, 2006 • Tuesday, August 22, 2006 • Tuesday, September 26, 2006 • Tuesday, October 24, 2006: Annual Joint W.L..g with TOV Event Review C...y...Ittee and Event Promoters. • November 2006JTBA: A special meeting will be scheduled early in the month to hear the j.,,,entations fi...u those requesting funding in 2007. • Tuesday, November 28, 2006: 2007 Funding Allocation Decisions. • December 2006/IBA: Joint meeting with the Vail Local Marketing District Advisory Council. CSE/sn 2006 Proposed Fleeting Dates 10/31/2005 CSE/sn 2005 Allocations and Payment Records 10/31/2005 Town of Vail Commission on Special Events: 2005 Funding Requests and Allocations Funds Available: $590,000 I $590,000 $590,000 Rollover from Previous Year: $0 Contribution to America Davs from Ea Is Countv $6,000 1 $6,000 $6,000 Total Funds Available: $596,000 $01 $0 $0 $0 $596,000 $596,000 Event: 2005 Dates: 2005 Funds Awarded. Contract Status: Funds Paid Out. $$$ Total Funds Paid Out. Amount Still Owed. OktoberfesUHighline Sports Sep 9-11 & 16-18 $65,000 Complete $21,667 $43,333 $65,000 $0 >Teva Mountain Games Jun 1-5 $65,000 Complete $21,667 $21,667 $21,666 $65,000 $0 >Vail Film Festival Mar 31- Apr 3 $60,000 Complete $20,000 $20,000 $20,000 $60,000 $0 America Days* (WCTB in'03) 4-Jul $56,000 Complete $16,667 $22,667 $16,666 $56,000 $0 Summer Street Entertainment I Jun 24-Sep 4 $50,000 Complete $16,666 $16,666 $16,688 $60,000 $0 >Spring Back to Vail I Apr 4-16 $40,000 Complete $13,334 $13,333 $13,333 $40,000 $0 Holidays in Vail* (WCTB in'03) I Nov 25-Dec 18 $25,000 $0 $25,000 >Kick-It 3v3 Soccer Tour I Aug 5-7 $25,000 Complete $8,334 $8,333 $8,333 $25,000 $0 Gourmet on Gore I 3-Sep $25,000 Complete $8,334 $16,666 $25,000 $0 >American Ski Classic Mar 16-20 $20,000 Complete $20,000 $20,000 $0 >The Graze at Vail 25-Jun $20,000 Complete $6,667 $13,333 $20,000 $0 The Session Jan 12-16 $18,000 Complete $18,000 $18,000 $0 Mardi Gras Vail I Feb 5-8 $15,000 Complete $7,500 $7,500 $15,000 $0 >Vail Arts Festival I Aug 19-21 $15,000 Complete $5,000 $10,000 $15,000 $0 >Lacrosse Shootout I Jun 24-Jul 3 $8,000 Complete $8,000 $8,000 $0 Vail Film Festival: Summer Films I July 18 and 25 $7,600 as of 6/3 $7,600 $7,600 $0 Kind of the Mountain Volleyball I Jun 16-19 $7,500 Complete $2,500 $2,500 $2,500 $7,600 $0 Vail Jazz Festival I Jul 3-Sep 5 $8,500 Complete $8,500 $8,600 $0 "Y06" New Year's Eve for Youth I 31-Dec cancelled xxx ($5000) $0 $0 Taste of Vail I Apr 6-9 $5,000 Complete $5,000 $5,000 $0 *Td America Avon to Vail Triathlon I Sep 3-4 $3,000 as of 7/26 $3,000 $3,000 $0 Family Spring Carnival I 11-Mar cancelled root ($1500) $0 $0 *Western Regional Softball Jul 23-24 cancelled root ($1400) $0 $0 Vail High Alt.Tralning Camp June 1-5 cancelled refund rcvd 4/20 $1,400 -$1,400 $0 $0 Scott Rells: Fear No Ice I Dec $1,400 $0 $1,400 VRD: Llonshead Easter E29 Hunt I 27-Mar $1,000 Complete $1,000 $0 Subtotal. Event Funds I $541,000 $514,600 $26,400 Administrative Contracts: Administrative +Expenses $35,000 thru Oct 30 $28,804 $6,196 Research/Event Evaluation $20,000 submitted 10/21 $0 $20,000 Subtotal: Admin. Contracts $55,000 $28,804 $26,196 TOTAL: $596,000 $543,404 $52,598 CSE FUNDS REMAINING: $0 *These events are the result of the Event Recruitment Program >These events are designated for Intercept surveys CSE/sn 2006 RFP's 1112/2005 Town of Vafl: Commission on Special Events Schedule for Present dons: November 11, 2005 Funds Available: $ 650,000.00 Order. Time: Er aj.,6 (29 Appfkatlons) 2006 Dates: 2006 $$$ Requested. 1 18:30 AM j Rotary Rubber Duds Race 3-Sep I $ 15, 000.00 2 18:45 AM 1>Vail Armed Forces Week Jan 29- Feb 3 I 10,000.00 3 19:00 AM I> Harvest Festival ISep 22-24 32,000.00 4 j9:15 AM ?>Holkley Zow..:t on Meadow Drive IDec 16-24, 2006 21,000.00 5 19:30 AM I Vail Arts and Wine Faire I Saturdays, July 1-29 I 18,300.00 6 ? 9:45 AM I Val Farmers' Market I Sundays, Jun 18- Sep 17 I 15, 500.00 7 110:00 AM (Vail Jazz Festival IJun 25-Aug 27 1 10,000.00 Vail Jazz Foundation: Washington Prep 8 10:15 AM High School Band 4-Jul 7,500.00 9 110-30 AM I Days" 14-Jul I 60,000.00 10 110:45 AM I Vail Arts Festival l Aug 11-13 I 30,000.00 11 11:00 AM Holidays in Vail I Nov 25-Dec 31 j 40,000.00 12 11:15 AM Convergence Festival (Aug 22-29 1 150,000.00 13 -- j 11:45AM - jVail Lacrosse Shy t.- IJun 24-Jul 4 20,000.00 - 12-M PM- --- LUNCH 14 12:30 I IGc*-lt 3v3 Soccer -? - - - Aup 11-13 50,000.00 15 12-45 PM >Pets Seiberfs Vail Mountain Marathon 2-Apr j 7,500.00 16 1:00 PM I>Val US Nationals of Skateboarding IAug 25-27 1 20,000.00 17 1:30 PM IAvon to Vail Triathlon (August 1 8,000.00 18 11:45 PM I King of the Mountain Volleyball IJun 16-18 1 10,000.00 19 12:00 PM I Spring Bads to Vail I Apr 3-16 j 100,000.00 20 12:15 PM I Gourmet on Gore 12-Sep 1 50,000.00 21 12:30 PM I Oktobe..v A ISep 8-10/15-17 I 80,000.00 22 - ( 2:45 PM --1 >Rewvail Season Kids-off Festival 1 Nov 22-Dec 10 50,000.00 3:00 PM BREAK 23 3:15 PM ]The Honda ",.n Jan 12-15 24 3:30 PM IA :: 'can Ski Classic Mar 22 26 25 3:45 PM I Teva Mountain Games I May 31- June 4 26 14:15 PM I Vail Film Festiva! I Mar 30-Apr 2 27 14:45 PM ISummer Street Entertainment IJun 23-Sep 3 (11 weeks) 1 28 5:00 PM (Taste of Vait/Winter(Lamb Cook-off) IApril 5-9 29 - -- 5.15 PM J>Taste of Vail/Summer_ August 24-27 - A 5:30 PM ADJOURN _ - - I $ I > Events new t hr 2006 AdmiriL.:, clive Contracts: IAdmin?wauJe +Bmenses Research/Event Evaluation Special Event Handbook in4dnd Services Mebit Can" ISut,'.vlat. AJmin. Contracts TOTAL ALLOCATIONS: FUNDS REMAINING: $ I I$ I$ I$ 25,000.00 25,000.00 80,000.00 85,000.00 68,500.00 25,000.00 40,000.00 1,153,300.00 36,000.00 24,000.00 25,000.00 25,000.00 110,000.00 1,263,300.00 (613,300.00) "Includes $6000 contribution towards fireworks from Eagle County7n2005 CSE/an - 2006 Allocations and Payment Records 11/2/2005 Town of Vail: Commission on Special Events: 2006 REQUESTS AS % OF TOTAL EVENT BUDGETS I + 2000unds Available:1 1 $888000 $680,000- Event: (2008.Dates: 2005 Funds Received: 2008 $$$ Requested: Total Event Requested CSE Funds as Convergence Festival IAug 22.29 _ 1 $0 $150,000 Budget: $1,113,000 % of Total Event Budget: 13 48% Spring Back to Vail (Apr 3-16 _ I $40,000 $100,0001 $513,0401 . 19:49% Vail Film Festival [March 30-Apr 2 L $60,000 $85,0001 $851,0001 9 99% Oktoberfest. ISep8-10/15-17 I $65,0001 $80,0001 $195;0001 . 41 03% Teve Mountain Games IMay 31- Jun 4 1 $65;000 $80,000 $744;0001 . 10:75% Summer Street, Entertainment (Jun 23-Sep 3 (11 weeks) $50,000 . $88,600, $68;5001 1 00 00% America Days" 14-Jul $56,000) $60,0001 $87,5501 . . 88 53% Gourmet on Gore 12-Sep 1 $25,0001 $50,0001 $75,0001 . 66;67% Kick-It 3v3 Soccer Aug 11.13 1 $25,0001 $50,0001 $98,8711 50 57% ReviVail Season Kick-off Festival I Nov 22- Dec 10 I $01 . $50,000 $382,0001 . 13 09% Holidays in Vail I Nov 26-Dec 31 1 $25,0001 $40,0U0 -$40,0001 . , 100 00% Taste of Vail/Summer (August 25-27 1 $01 $40,0001 $100,4141 . 39 84% The Hervest.Festival ISep 22.24 1 $01 $32,0001 $32,0001 . 100:00% Vail Arts Festival IAug 11-13 1 $15,0001 $3010001 $57,0001 52:63% American Ski Classic IMar22-26 1 $20,0001 $251-0001 $1,082,5001 2:31% • Taste of VelYWinter(Lamb Cook-off) IAprll 5-9 1 $5,0001 $25,0001 .$243,9001 10 2596 The,Sesslon )Jan 12-15 1 $18,0001 $25;0001 $789,5001 . 3 17% Holiday Spirit.on Meadow Drive Dec 16-24,2006 $0 $21,000 $27,500 . 76.36% Vail Lacrosse Shootout Jun 24- Jul 4 $8,000 $20,000 $752,500 13 1'1°/8 Vail US Nationals of Skateboarding IAug 25.27 I $01 $20,0001 $15,900 125.78% Vail Arts and Wine Faire (Saturdays, July 1-29 I $01 $18,3001 $24,0501 76.09% Vail Farmers': Market ISundays, Jun 18- Sep 17 1 $01 $15,5001 $60,6001 25.58% Rotary Rubber Duck Race 13-Sep $01 $16,000; $107,8011 13.91% King of the Mountain Volleyball (Jun 16-18 $7,5001 $10,0001 $30,3501 32.95% Vail ArmedForces Week Ilan 29- Feb 3 $01 $10,0001 $175,0001 5:7196 . Vail Jazz Festival 1Jun, 25-Aug 27(Sundays) 1 $8,5001 $10,000 $23,0001 . 43.48% Avon to Vail Triathlon August/pending 1 $q $8,000 unknown) Pete Selberfs`Vail MtmMerathon 12-Apr 1 $0 $7,500 $12;0001 62.50% ' Vail Jazz Foundation: Washington Prep Highschool Band 4-Jul $0 $7,500 $38,450 20.58% Llonhead Easter Egg Hunt I $1,000 I I Mardi Gres Vail I $15,000 I I Scott:Rella: Fear No Ice IDec $1,400. 1 The Grazoot Vail . I 1 $20,000 I I TriAmerice Avon to Vail Triathlon 1 I $3,0001 I ValliFIIm Festival: Summer Screenings 1 $7,800 1 $541,000 $1,153;300 $7,138,4261 16.16% AdministradvwContraate: I I I 1 Administrative +Expenses I I $35,0001 $36,0001 I Research/Event Eveluation I $20,000 $24;0001 Spedal,Event'Handbook $25,0001 I In-kind Services "Debit Card" I I $25,0001 I Subtotal: Admin. Contracts I I $65,0001 $11010001 TOTAL ALLOCATIONS:, . . . I I $598,0001 $1,263`3001 I FUNDS REMAINING: I 1 $01 4613,3001 I CSE/sn 2006 Allocations and Payment Records 11/2/2005 Town of Vail Commission on Special Events: History of Funding Reauests and Allocations YEAR: 2003 1 2004 ' 2004 2005 2005 2006 Funds Available: $565.000 $565,000 $665,000 $590,000 $590,000 $650,000 Rollover from Previous Year.. $11,026 $11,026 $0 $0 Contribution to America Days from Eagle County: s $6,000 $6,000 Total Funds Available: $565,000 $576,026 $576.026 $596,000 $596,000 $650,000 Event: 2006 Dates: 2003 Funds 2004 Funds 2004 Funds 2005 Funds 2005 Funds 2006 Funds Allocated: Requested: Allocated: Requested: Awarded: Requested: Aug 22-29 Spy" Bade to Vail Apr 3-16 Vail Film Festival Mar 30-Aar 2 'lava Mountain GU, .:.: May 31- Jun 4 Or...., :: Immighline Sports Sep 8-10/15-17 Sumner Street Entertainment Jun 23-Sep 3 America Days' (WCTB in '03) 4-Jul Kick h 3v3 S. ,..: Tour Aun 4-6 Gourmet on Gore 2-Sep >ReWail Season Kids-off Festival Nov 22- Dec 10• Holidays in Vail' (WCTB in W) Nov 25-Dec 31" :-Taste of VaWSummer Aug 2427 >Harvest Festival SeQ 22-24 Vail Arts Festival Aug 11-13 The Session Jan 12-15 Taste of VaiUWmter Apr 5-9 American Ski Classic Mar 22-26 >HadaV Spirit on Meadow Drive Dec 16-24 Ld.,...s ya Shootout Jun 24 Jul 4 >Vail US Nationals of Sketsboardirrq Aug 25-27 Vail Arts and Wine Faire Sets, Jul 1-29 Vail F:. :: ,:,' Mertcet St..,:, Jun 18-W 17 Rotary Rubber Dude Race 3-Sep Vatl Jazz Festival Sundays, Jun 25-Aug 7 "of the Mountain Volleyball Jun 16-18 >Vail Armed Week Jan 29-Feb 3 Avon to Vail Triathlon (new producer) date flerdbiel$ request est. VJP Washinqton Prep HS Band 4-Jul >Pete Selberi's Vail Mtn Marathon 2-Apr Winter 31', :.:6 Entertainment Wendy's Vail Chal" Cup VRD: Easter Egg Hunt Vail Wire and Food Festival Van Tipoif Classic Van Style Snow Show Vail High Altitude Training Camp Van Film FesKivaltSummer Screenings Van Festival Italian Vail Classic: Critedum Van Classic Sustainable Summit Scott Rella Fear No Ice Rdcy/Cntd J3 Alpine Jr. Olympics OldoberbWEVE NV /= in 03) MRA Symposium Mardi bras Vail Leadville Loop Memorial Ride Host CommunL.6-.-,: 3....... 1W., :. n Block Party Family Spring Camival Dire Around Vail Bridge Street Jam Big Wheel, Brews'n Chili O'he Graze) . Regional Softball 'US Half Marathon Series -Nike Jr. Goff AIHStars (3 yes) "YW New Year's Eve for Youth Subtotal: Event Funds Administrative Contracts: Event Recruitment 'Debir Card for TOV In-kind Services Special Event Handbook Rea;,;. J /Event Evaluation Subtotal: Admin. Contracts TOTAL ALLOCA77ONS: FUNDS REMAINING: 'These everts are the result of the Event Recruitment Progmm >New events proposed for 2006 $150,000 $32,500 $50,000 $40,000 $100,000 $40,000 $100,000 $20,000 $75,000 $40,000 $75,000 $60,000 $85,000 $75,000 $75,000 $65,000 $90,000 $65,000 $80,000 $0 $65,000 $60,000 $100,000 $65,000 $80,000 $47,000 $68,500 $55,000 $68,500 $50,000 $68,500 $25,000 $25,000 $40,000 $50,000 $56,000 $60,000 $0 $0 $0 $30,000 $25,000 $50,000 $25,000 $25,000 $50,000 $50,000 $20,000 $25,000 $20,000 $25,000 $25,000 $40,000 $40,000 $32,000 $15,000 $25,000 $15,000 $25,000 $15,000 $30,000 $20,000 $25,000 $20,000' $20,000 $18,000 $25,000 $0 $30,000 $5,000 $10,000 $5,000 $25,000 $25,000 $30,000 $20,000 $30,000 $20,000 $25,000 $21,000 $14,000 $10,000 $10,000 $8,000 $8,000 $20,000 $20,000 $0 $20,000 $14,000 $0 $18,300 $15,500 $15,000 $0 $30,000 $9,000 $16,750 $8,500 $10,000 $7,500 $12,000 $7,500 $10,000 $7,500 $10,000 $10,000 $0 $0 $0 $3,000 $3,000 $8,000 $7,500 $7,500 $0 $0 $0 $58,000 $0 $0 $0 $0 $0 $20,000 $0 $0? $1,000 $1,000 $C $50,000 $0 $0 $0 $0 $5,000 $0 to $0 $2,500 cancelled $C' $0. $0 $0 $3,000 $0 $0 $19,000 $7,600 $C1 $15,000 $0 $0 $0 $0 $0 $0 $10,000 $0 $C, $0 $10,000 $10,000 $25,000 $0 $C1 $0 $5,000 $0 $0 $1,400 $1,400 $C' $0 $0 $0 $15,000 $0 $c, $65,000 $75,000 $0 $0 $10,000 $0 $0 $0 $0 $0 $25,0001 $15,000 $0 $0 $6,000 $0 $0 $27,655 $25,000 $25,000 $0 $0 $800 $0 $0 $0 $1,500 $1,500 $1,500 $0 $C. $0 $0 $0 $10,000 $0 $C. $0 $1,700 $1,500 $0 $C. $30,000 $30,000 $26,400 $30,000 $20,000 $C' $0 $1,400 $1,400 $1,400 $0 $0 $0 $0 $e $7,0001 $0 $0 $0 $0 $0 $5,000. $0 $0 $4,800 $5,000 $5,000 $5,000 $0 $u $493,455 i $743,600 $430,500 $929,350 $541,000 $1,153,300. $25,5191 $33,500 $33,350 $35,000' $35,000 $36,000 $35,000 $40,000 $35,000' $35,000 $0 $25,000 $25,000 $20,000 $16,000 $20,000 $20,000 $24,000 519 $60 $93,500 $84,350 $90,000 $55,000 $110,000 , $553,974' $837,100 $514,850 $1,019,350 $596,0001 $1,263,300 $11,026 -$261,074 $61,176 -$429,350 $0, -$613,300 A Minutes: Town of Vail: Commission on Special Events Meeting Town of Vail: Vail Town Council Chambers Tuesday, October 25, 2005 CSE Members Present: Ian Anderson, Stephen Connolly, Mark Gordon and Chairman Dave Chapin. CSE Members Absent: Todd Gehrke, Steve Rosenthal, Richard tenBraak Others Present: Jamie Wilson, Jennifer Vance, Laura Warren; Dan Conway, Karen Hart, Laurie Asmussen, Kaye Ferry, Rob McKendry, Krishna Koussalis, Mike Vaughan, Joe Blair, Diane Johnson, Lourdes Ferzacca, Leon Fell, Sally Lorton, Pam Brandmeyer, Jeff Brausch, David O'Connell, Diane Mousy, Andrea Feldman, Terry Brady, Kerry Donovan, Rayla Kundoo; Awry Phillips, Marty Stewart, Rick Scalpello, Scott Cross, Sean Cross, Paul Donen, Cristina Gonzales, Steve Wright, Scott Bluhm, Rob ??/Timeship Racing, Liana C. Moore, Liz C..,,.ebell and Sybill Navas ? 8:30 am.: CSE Business Meeting: Chairman Dave Chapin called the meeting to order at 8:30 a.m. Motion to approve the minutes from the meetings of August 23 and September 27, 2005, as presented. M/S/P: Ian Anderson, Stephen Connolly, Unanimous. Administrator Report: • TOV Funding available for Economic Development/Construction Mitigation: Jamie Wilson informed the CSE that the Town would be sending a group to Boulder to meet with their Economic DeveLt,...ent Council to explore ideas for actions that might provide economic stimulation in the .,.*s of town affected by construction activities. She stated that the Town has budgeted $50,000 for 2006, and has an unspecified amount of fimds .,. ining in 2005 which cannot be rolled over into next year but that might be applied to anything !..u imp,.., red signage to special events. Diane Johnson announced the successful opening of "Imagination Station," an entertainment venue for children fi.,... 2-12 located in the old teen center location. Opportunities are being investigated as to how the pros.,... can be used to partner with businesses in Lionshead. She stated that additional funding would enable them to keep it open to serve as a babysitting venue for guests and residents who would like to go out to dinner or partake of other evening activities. Jamie concluded by stating that she would have more specific requests of the CSE after the trip to Boulder on November 4. CSE members requested that she keep them updated and ,L,.? the imp.,. "ce of including the Lionshead businesses in the ,4- rsations. • Recap of -2005 Vall Lacrosse Shootoub Sybill pointed out the inclusion in the packets of the final report fio... the Vail Lacrosse Shootout and informed the CSE that they would once again be applying for funding. • Discuss format for Nov 11 CSE meeting: Sybill informed the CSE members that 29 y.„j,osals have been received and cautioned that to schedule everyone's presentations in one CSE-sn Minutcs: Octobcr 2>, 2005 Pa?-c I of '4 F. day would make for a very long meeting.. CSE members agreed by consensus that, in order y to to be fair to everyone, the meeting would begin st 8:30 a.m. and go as long as necessar insure that all applicants have an opportunity to present their applications. It was decided that applicants requesting more than $50,000 be allowed at least 20 minutes and that those requesting.less than $50,000 would be,allocated no more than 10 minutes. Dave Chapin asked that all members take the time to thoroughly read the applications and come ra.,yared with questions. 2006 Adminial...tive Contract: Motion to approve the contract. for administrative services to the CSE to Sybill Navas, as presented. The 2006 co.d.act j?.u oses admini.,l.,.dve and office expenses not to exceed $36,000. M/S/P: Mark Gordon, Stephen Connolly, Unanimous. 2006 Contract for Event Research and Evaluation: Joe Blair explainedthat their new, r...,asal reflects a plan to evaluate "types" of events, rather than individual events for a v.?,r..Ysed fee of $24,000. Untraditional Marketing has recommended that data gained fiv i surveying 2 each of a participant, ambient, anchor and cultural event be compared to determine how each event type c .1? .'liutes to the local economy. They have r..pased to perform 150 intercept surveys each at a total of 8 events. In response to questions fi.,..., the CSE, Joe affirmed that the individual event data gleaned would still be available. Stephen Connolly reminded the CSE that Stan Zemler had recommended that sur veys be taken.only every other year, as the Town does, and that the $24,000 saved could go directly into event,fiznding. Ian Anderson noted that the promoters will likely use the ROI's 11'.... this year's surveys as pat of their and that will ?,, 'side clarity on the issue. Mark Gordon pointed out the imps. ace of showing the council and the -community that the money spent on special events is not an expense, but rather an inN c..,l...ent and that the surveys help to illu.,l.ale the return to the town fi.,... these allocations. Motion to table consideration of the 2006 Contract for Event Research and Evaluation, until the meeting of November 22, after the funding presentations have been heard. M/SI P: Stephen Connolly, Mark Gordon, Unanimous. In conclusion, Joe stated that the final document reflecting the findings of the 2005. survey was now complete and that he would work with Sybill to schedule a pres."on of the findings to the Town Council sometime after the election. Street Entertainment: Final Report: Diane Moudy distributed notebooks containing an overview of the results from 102 surveys which were taken over 3 consecutive weekends of summer street entertainment. Nearly all of the comments were favorable. The proe.«", was particularly well. received in Lionshead, although there were once again. some complaints fi.,... businesses in Vail Village, which resulted in the movement of the Seibert Plaza location to alternative sites.. CSE members ::??...?sed some concern that the continents of a single business would cause the whole pror.«?.t to be affected. Diane rer,.,k.ded that they try very hard to accommodate the concerns by the merchants and that the'new'locations seemed to work out very well. Funding Request for 2005 lee Sculpture in Slifer Plaza: Scott Rella informed the CSE members that he had been unable to acquire a sponsor for this year's sculpture and that he was CSC;-gin Minutes: Ociober 2 , 2005 1 'azc 2 o f 4 requesting the remaining $1400 in the CSE's 2005 budget to cover the cost of purchasing the ice. He stated that he felt the sculpture was an important part of the winter experience for guests entering the village, and that historically it had always been funded by the VVTCB, but that the last few years it has become in..c.%singly difficult to find a sponsor. Following a brief discussion the CSE recommended that Scott work with Laurie Asmussen to seek sponsors for the placement of the sculpture next year and to include it under the Holidays in Vail budget in 2006. Motion to approve funding in the amount of $1400 to Scott Rella for the 2005 Ice Sculpture in Slifer Plaza. M/S/P: Stephen Connolly, Ian Anderson, Unanimous At 9:35, the business meeting was completed Ian Anderson left for a previous commitment. ? 9:30-11:00 am.: Joint meeting between Event Producers, CSE Members and TOV Event R,; r : , Staff for the purpose of: • Developing as complete a 2006 event calendar as possible for promotional purposes • Identifying potential venue issues due to construction activities and scheduling conflicts • Highlighting changes in special event permit requirements and allow event promoters an opportunity to ask questions of Town of Vail staff • Identifying in-kind services that may be requested from the TOV for planning purposes • Reserving banner display sites in LH/VV and Roundabout for 2006 events • Sharing information on upcoming evr,.6 Scott Bluhm gave a brief overview of next summer's r. .nosed construction schedule. Town of Vail streetscape construction will begin on April 24 and continue until the end of June on Gore Creek Drive between the Lancelot and Check Point Charlie, north to the International Bridge and along the Gore Creek I . . -enade. Work should be completed in the spring. In the fall, construction will be along East Meadow Drive between Crossroads and the Sonnenalp, and is anticipated to be completed by ski season. Dan Conway stated that the VRI construction in Lionshead next summer will look similar to this year's activities, and that the Gondola will be operating next summer. He added that the Front Door project is expected to begin in the ter.:-g and continue through 2007. It is likely that the Vista Bator will not open for the summer season. Sybill reviewed various changes and requirements in the permitting process and the meeting was opened up for discussion. Several suggestions., ...e from those in attendance, including: • Banners: o ImY..r re the reservation system, so that sites do not go unused o Additional Banner Sites: ¦ International Bridge? ¦ Use the Main-Vail Round-about for longer term placements, due to expense of installation. ¦ Town Buses: investigate the possibility of displaying the event/h.,1, Q,r.ings schedule. • In-kind requests: get information in as early as possible, so that it requests might be accommodated within the regular work schedules of various departments and thereby reducing the cost and associated fees. CSF'sn Minutes: October 25, 2005 Pw,c 3 of 4 a . Cooperate and communicate with the Nail Recreation District to align programs: • Create special.event permit applications that can be filled out on-line. m Dobson Arena: Diane Moudy informed the group that the VRD has asked her company to take over the manae,.....ent of music events in the ?.,..a in an attempt to heal the relationships that had deteri„ paled between the VRD and outside promoters over the last few years on account of the building use.issues. ® Create opportunities for *A- ...otion between events organizers and local. businesses. e Make available to event promoters an e-mail contact list of local businesses so that there can be more. efficient c.,...,,-, mication about special events. The meeting was adjourned at 11:15 a.m. Minutes taken and submitted by Sybill.Navas October 25, 2005 l 41 f Approved by: ?, Date: l ! (6 - J Chairman, Commission o Special Events Next Meeting Friday.- November 119 2005 at 8:30 a.m. Review RFP-Sfor 2006E0ents and Tuesday, November 22, 2005 at 8:30 a.m. Deti., anatao of 2006 Funding Allocations C'Si inn viil!Utcs: October 35. 200 i'a c 4 of-4 SPECIAL EVENT RATING GRID EVENT NAME: PROPOSED DATES: TYPE OF EVENT:(check as appropriate) Ambient Participant New Event Existing Event , if yes, # of years Benefit local restau.c..t, Increase room nights Stimulate retail sales Improve the sense of community I F.r,.ote Visitor Intent to Return Timing Demographic Fit Growth Potential Leveraging Value: Potential for Sponsorships and Media Exposure Producer Qualifications TOTAL SCORE: Explanations: Timing: Match strategic time slot(s) for this type of event Demographic Fit: Match F."file of target visitor, in alignment with VLMD target: 0 35-64 Years of Age o High level of education o White Collar Manager/Owner/Professional o Household income > $100K Growth Potential: How big can it become? Will it be annual? Leveraging Value: Potential to attract sponsorships and media exposure, thereby increasing the impact of the CSE funds Producer Qualifications: Do they have the ability to produce an event compatible with the image of Vail as a "world class" resort? CSE/SN Special Event Rating Grid 10/19/2005 Does the event have the p.?,.Q,.dal to: s '.t ko ' r -4 u?i9"GV :F, i'F y M 3 1? W . yA"w r I ? .: -jj? January:29, -: febru % 2006 Special p 1111 vith. ces ran" from . - S 1.10SAD per- ;petson. for fhe ldays f irs and f foutdays sldkig Jntn us for Mis fulled skl-ueek supporting to tilldren of'o;ur . Unwah. the - S ne Carps Scholift Foundation and. al SW49. M aye Foundaffim U-1111 October 141h, 2006 Vail Commission on Special Events C/o Sybill Navas Town of Vail 75 S. Frontage Rd. Vail, CO 81657 Dear Mrs. Navas, I thank you for this ..YY.._iunity to present the Vail Armed Forces Week event to the Vail Commission on Special Events for -, ;,...r orship fimding Mj -:.:..:ng Plan • VadArmedF„.-.com is r,.. otng and the Vail Armed Forces Week through n;... q apex media, a.:. "-:sing, e-newsletters, banner plac"..._-ts on s military assoaaeed websites, military bloggers and press releases throughout the USA to active duty, retired and military veterans, firefighters, law enforc::..r:._.t personnel and defense con..4--,.... • VailArmedF--;...com to date has .1$6100.00 (m..-%:- ..a... before. special discounts $15000.00) on mid S-r..-ber to the end of December, 2005 with Mifitary.com (newsletter royal ng list 6 million) and the Military Gazette (distribution 65,000).. Both these 0.64-:226011S, . . . _ . _? 1, ..:1.a.. y and military contractors, plus a small percentage of active duty .....,r,. • Free advertising is r-- *:ded through the e-...... Jetter lists of NavySEALs.com and Blackhawk.com with a combined distribution of 150,000 plus VailArmedFbwA com a-..:. w .,fitter list of 10,000 • National radio exposure with the Joey Reynolds National Syndicated show with an audience of over 6, million listeners. • Both the Marine Corps Scholarship Foundation and Naval Special Warfare Foundation are r_--oting the event through their various , .. ?, 1" a s......j;.:.. • All three D-..,. TV station have been yj--hed ..$?:.:..? the,-,--, and to date CBS and ABC have committed to ha.:..? a .... in Vail to cover the week's event • Colorado State Senator Torn J. Wrens has end-.,: the event and--, , ds to introduce a bill through the State Legislator recogpizmg the Vail Armed Forces Week. Sponsorship • The foll,,..:..g c,,...ra..::.s have been ,,..,"ed for sponsorship and have'requested formal sponsorship r.-,...,als for funding:. Annheuser Busch, Omson Distributing, G:...:..al M,,: New Millennium Group, VirTra 3,#?-?, Wells r.:-,... Bank, ,,...... ?„? and Eagle County Government • - In kind services ,r, ..,oiship izcit.1':' m and free b.:. ";:.,::.g to be r._;;.:ded by: NavySEALs.com, BlacU: ..k cam, Coffee, I2.ZE Beverages, Firestone Wines, Fresh Communications and O.:t.,.,..t Cruise Lines. • In addition to the above, we will be .".. ? 4 - ...g the M-..:... Dr. Association, Vail R.,.a.y and local Vail businesses for additional fiords.. We will also be ..r r aching local businesses for d....b;:u ...: oft, -'xt for door prizes and silent auction at the fund raiser d'.:,.. . PO Box 1046, Edwards, CO 81632 970376.3249 pauld@vailarmedforces.com w W ,..vailarmedfomes.com VailArmedForces.COm is a 501(c) (3) non-profit C., -4-`011 Page 2 of 2 2005 Initial Event • January, 2005 was the initial c.,...2 of the Vail Awned i'ti.=.a... Week, to ....,Agate the r,..;...tial of this becoming an annual event. • The event was co-.. -..-....... A with the Naval Wmfax F- ation and ter:, :al Operations Warrior Foundation. • We had 6rr_„.,:mately 50 people attend with the age .? ranging from 45 to 70 years. o A fund raiser k, .y was held at the Tap Room and we raised $1750.00 e Vail Resorts donated 3% of the tes,.....: ,. y package to the 'Z,. .;al Or:...::..s Warrior Foundation in the amount of,rr.,.,?..:?Zj $1250.00 • During the week the 4.: _ deer had drinks and dinner at a number of the Vail restaurants and bars. Benefit to the Town of Vail . • As this is basically the first full scale event, it is hand for me to project any financial numbers in increased _;,.,...,ie tD the Town of Vail. • As the event is been held late January, which is .._:ously a slow period, the infusion of an additional 500 people to Vail will benefit the Town in the increased dumber of beds sold and in addition increase the number of meals, drinks and ..., a.l <,...: r... 3, ......, sold e The average income of the.....,,r a.. ., fng the weeks ...?...t wf be r.:.,....1$1o0,000 • The.long term benefit to the-Town of Vail is the recognition the will -,.,,;.:.., nationally for hosting an event supporting the children of our men and .. ...; .. in uni_S ..... • The event will be a yearly event taking place at the end of January and we an::.:V..: - that the event will .,.. in size and stature each year. In considering VailAnnedFor- --mm for fimdmg, I hope the Special Funding Events Committee will take into account that this event is put together for the sole purpose of to ensure that the children of our fighting men and .-en, who gave their lives defending our cod,-....r, are r .:ded with a higher education, through the two foundations this years event sL,, k, .. _. Also r:.. - take into account that no members of our board of directors, c....'.._:ttee or me will receive.a fee or salary 6Dr their time or efforts in putting this event . together and that 100% of the net Y-? from the weeks event will be equally 4:...:buted to both foundations and 100% of the net r-w?L from the firefighters fiord raiser --I,with be distributed to the National Fallen Firefighters Foundation Sincerely, Paul Donen President and CEO VailArmedForces.com 970.376.3249 pauld@vailarmedforces.com PO Box 1046, Edwards, CO 81632 970376.3249 pauld@vailarmedforces.com .......vidartnedforces.com VailAnnedForces.com is a SO1(c) (3)non-profit C-. ,-_..tion VAIL COMMISSION .ON SPECIAL EVENTS EVENT FUNDING APPLICATION Please print or type all information ? EVENT: Vail Armed Forces Week ? PROPOSED DATE(S): January 29" to February 3`d, 2006 ? AMOUNT OF CASH FUNDING REQUES i tv: $10,000.00 • PRODUCING EN i n Y: VailArmedForces.com President or Executive Director's Name: Paul Donen Name and Title of Person C_, _ ,leting the Application: Paul Donen Address: PO Box 1046 Edwards, CO 81632 Telephone: 970/376.3249 Cell: 970/376.3249 WEBSITE: www.vailarmedfv..,;,s........ E-Mail Address: pauld@vailarmedforces.com Organization's tax status: Non-Profit 501(c)(3) Tax payer ID# EIN 20-3112132 o Does the Event benefit a charity? Yes xx o If yes, please name the beneficiary: Marine Corps Scholarship Foundation and Naval Sr:..,:al W,.fa.,. Foundation, plus Tuesday evening fire fighters fund raiser r;..ly the Fallen Firefighters Foundation Mission Statement: "They gave .their life fighting for our Country... now it is our turn to take care of their children." The.goal of the Vail Armed F.,.,.; . Week is to raise money to help support the dream of higher education for those chil h ". Whose parent has lost his or her life or was seriously wounded while serving our country fighting the ongoing global war on t,......sm and the continuing war in Iraq and Afghanistan Number of years your organization has been in business: 1 • Brief Description of the Event: Vail Armed Forces Week is a fun filled ski week open to all ct..;,..t and retired Military personnel, defense contractors, law enf.,k. Qk_ent, firefighters, family, friends and civilians interested in supporting the children of our fallen Heroes. A number of events including a concert, fund raiser dinner, fire fighters p q and closing party will take place during the week to raise money. We anticipate about 500 people will attend the event The vast maj.,.:ty of this group will include retired members of the military in the age group of 35 to 65 years old,. defense contractors and also include a number of active fire fighters 6vin around Colorado and the US. 9 Describe where event will be located within the Town of Vail: Concert - Dobson Ice Arena Fund Raiser'Dinner - Marriott Resort Fire Fighters fund raiser party - Club 8150 TOWSE -5- 2006 Application for Funds Closing party - Club 8150 Opening day apres ski parry - Red Lion Event Headquarters - Evergreen Lodge Nastar Ski Race - Vail Mountain Black Race Course Nastar post apres ski party - location to be finalized at one of the clubs or bars in Vail ® Will any portion of the event take place outside of the Town of Vail? No Please describe briefly how you will use the funds that you are requesting from the CSE: 1) $3,000.00 for the. ?.,Ld of Dobson Ice Arena for the concert 2) $2,000.00 for event banners to be placed in Vail Village, Lionshead, main roundabout and at event locations 3) $5000.00 for local advertising with the Vail Daily.and_Denver newspapers • Will additional in-kind services be required 11-- the Town of Vail? No If yes, please explain, including a description of anticipated impacts on Town of Vail services: i.e. bus service, parking, traffic .,.,ntrol, street closures, etc. The event promoter will be charged for all labor, md...:..ls and equipment unless such services are specifically exempted and arY..,ved as part of the Special Event P,,.-it. m Is this a: New event Existing event xx Number of years in existence 1 Location(s) of event in previous years: January 2005 was the inaugural event involving only the Naval Special Warfare Foundation to explore the feasibility of -.Y-nding the event and making this an annual event -in Vail. We had approximately 50 participants for the week and had a single event a fund raising party at the Tap Room. 9 Number of participants (athletes, artists, exhibitors, etc.) Anticipated: ,500 plus Number of volunteers needed: 15 and already act for Number of event staff: 5 Total Number of a,c...,aors anticipated: 500 plus Local 5% In-state (non-local) 20% . Out of State 75% a If possible, would you intend to host the event in Vail beyond 2005? Yes TOV/CSE -6- 2006 Application for Funds If yes, for how many years beyond 2005? The goal of the Vail Armed Forces Week is to be a long-term event hosted annually in Vail. • Do you anticipate requesting funding from the CSE next year? Yes: xx No If yes, in what amount? $10,000.00 REQUIRED ATTAr,axiriENTS (incomplete applications will not be considered): ? Detailed event budget, including all anticipated revenues and ? Marketing plan and detailed explanation of potential for sponsorships and media exposure. ? Previous year's event evaluation, including income and expense statement (if existing event). ? Past or projected dem„a,a},hics of event attendees and _, ,:,,...ding. Brief description, of potential benefits to the Town of Vail, including an estimated # of incremental room nights and in.,.,,ased spending generated. ? What return on investment should the Town of Vail expect? ? Organization rosters naming: ¦ All officers and resp:,.,;: ve positions Board of Directors and positions The CSE.arr.,;.6ates the inclusion of any additional support materials, such as videotapes, programs, news articles and other printed materials. PLEASE SUBMIT 15-CO,'r"S (at least one formatted so as to be easily copied, Le. unbound, 8 % x 11 size) OF a nl& COMPLz Y u&D APPLICATION AND REQUIRED ATTAt uM[ENTS TO: Vail Commission on Special Events C/o Sybill Navas Town of Vail 75 S. Frontage Rd. Vail, CO 81657 For information and questions call Sybill Navas at 970 376-2394. EVENT NAME: Vail Armed Forces Week PROPOSED DATES: January 29`b to February 3`d, 2006 Funding in the amount of Subject to the following conditions: was 4, ,, ved by the CSE on (date) TOWSE -7- .. .2006 Application for Finds Signature: CSE Coordinator Signature: Applicant. Unless otherwise specified in the contrail, CSE funds will be distributed per the following formula: ® 1/3 of the amount upon the signing of a .,.r.,:. act stipulating the terms of the CSE's funding allocation. 1/3 of the amount upon verification of the pla.,...ent of the first advertising 1 /3 of the amount the completion of the event. TOV/CSE -8- 2006 Application for Funds SEP 2D P2 no% 04S 20-2525211 D QN, : :-C5M1COMS nr%a _ 1_ ptrE: a ' IT.'Wal 1 FUSER :fit 2121 EZ*-cc•CC. !t-a_ic'r Scac'L-=: C' ; b 1j; G Alva-.r._ Em i_q Date: VA IE 31. Mr." Ke are pWaYnd to .nfolm Q6 Mar. !-:'AGO ..;,:` IM Of }^',••i:. Q Q31:01 NO 'E:7':' nax Cxe.. _ ,st•"_1ty-- °h 5:21..'rt :yeti-=wired that ruu y_+_ tx;!:-Ip .. ne t:1;,'A unnor _action W1,1043) of the internal !;_'d_ ? enLn _ _•?5. r7 you are ipa"etins '.t:1de .,CCt:•.}T_ 170 A the ti=rA. Yaw a_L 'I so :71-11iiiW to receive M11 00i:.l4:1.3:"IP WO_+^SCS. i41f''i!S^S, tra.::SWW r '31-LS "wn- C-r 5:_:-t1:r: 2055, 210E jar s'w2uE t Code, Re-pause r-4"... 1frr r :*uld Kelp roinm a:.y ^mpsr' r:nfl rx•qard iaq ycor exempt ", 1: ak = S . you Mal d SSt Qp : !_ Crgz:.;zamlc.nm exempt L'r.LC_" ertio rv1 ;:.,+ S3) of AT Code are Arth=r rl avlifie-3 Mr _ 'r_ i 2 : _ r_:a _ i t z _.. or Private foundations. Daring your a l ance _ ul ..r j ,.. s _a you will t. _ a;__ a z pz:bli_ _ a_-at'r Your ate' z r__ at r.- pa_-.= v:L7_::x SILO r" o ,?__'st.ive late at your :..'C=mpti= : a_L! L"::ia "!.'lt. a_':"at:•cc i,'r r..he tc ;i-{ iTq :,! rt.- 1 r r.: _ . ° 'P' V; _ Oscar* rip 104 Of 'BOG ° .a0'P.3•:'_al _ .:T S f"ii :?R Y S •; 'n`•:: 1`6, ?•GCL {_J:C..?:.iL _4}: tvsr.'r.iT.:+° .k°.4-.a.11:? pt h:n:, Y5-r- ...•il1 h: -XF'• 1n' Lt N. t? :.i'1e end cf 'fc`j.t- •Lvr-u then i o 1'ty y CU, in +4':itims. about your public charity stazu=. 001:01M foe on r_:'1's'ul i _crYmAtion -: :.:>: you _•:17 fir 5:?:1! 11 r :a 1. An rxlS .f :7r of ZU t3.iatr .kute =1:_:=r:.^_ t3 tl:x: i'•I:<S+J.•:1°.+.1Lions. yur ce_c::•is must Mow whethe= the ::1'C C?:emyt :"td__ re7tiu^ W1 t=. +,3{ . in =arms where the ; yripia_t nh'C1n.:l_.^:?7. . 1t.:7 is s u ?rt. 1S.r_•=_ W sa=ti_n =C3 f:1 e3? . 'r•::! bast W c not . _.Y.:'?'P:'- 3'dti: .. ? a r. c..c 1'.:lWN a. to -.l.lr { for SF:"LY•:i::. Cu1 1;3 x. sincerV , =!5_"La ures: _::._ tny[ioc Tor Or?aF.Ha_tiaF'._• MAp 1'=da °..n_tia 5000:11 Projected Budget for 2006 Vail Armed Forces Week January 29th to February 3-d, 2DO6. REVENUE Sponsorship / Donations Sale of Event Activities Sale Of Event Products Fundraisers/Door Prizes/Raffle Total Revenue Wages Legal Fees / Accounting Cost of Event Activities Cost of Event Products Other Expenses Concert 104000 Fund Raiser Dinner 40000 Cl.-a:.- Party / Firefighters r-- 24000 Registration 25000 EXPENSES Concert / Arena/Accommodations 45000 Fund Raiser Dinner 28000 Closing Party / Firefighters r..?.y 21000 Registration .21000 Telephone 500 P?14.61;. . 1000 Printing Costs 2000 Office Supplies 500 T.a.. r-.:a::... / Travel / Meals 10000, Insurance 2500 Credit Card Transaction Fee 4000 Website./ In 12500 Miscellaneous 2000 Military com . 5000 Other Magazines/News 10000 Marine Corps Scholarship Foundation $41,500.00 Naval Special W6.&, Foundation $41,500.00 40000 193000 10000 15000 $258,000.00 0 3000 115000 7000 35000 15000. $175,000.00 $0.00 VaiUrmedForces.com PO Box 1046 Edwards, CO 81632 . 9703763249 2006 Budget Estimate page 2 of 2 Notes Additional Estimated Donation Revenue to Foundations: $21,000.00 * 3% of Revenue from Lodging/ Ski Package 10,000.00 * Fund raiser silent auction 10,000.00 * 3% Ski / sn,,.,.L.,aid rentals 1,000.00 Budget Worksheet Estimate Breakdown The budget is based on 500 people "6<i:..dirtg the week event, plus local participation. Explanation In-.. P Cost Concert: 2000 people @ $50.00 per person 100,000 5% of beer sales / wine 4,000 Band (Lt. Dan Band) 25,000 Accommodation for band / per diem 8,000 Sound & lighting 9,000 Arena 3,000 Fund Raising 400 people @ $100.00 per person 40,000 Food 400 people @ $70.00 per person 28,000 Closing Party 800 people @ $30.00 per person 24,000 Food 800 people @ $20.00 per person 16,000 Band (171h Ave. All Stars)/ sound 5,000 Registration: 500 people @ $50-00 per person 25,000 Hooded sweatshirts 500 @ $20.00 each 10,000 Lapel pins 500 @ $1.20 each 600 Miscellaneous Items 1,000 Event Brochures 500 Packaging and Distnbution 400 500 event t-shirts @ $9.00 each 4,500 500 people nastar race @ 8.00 each 4,000 Event Products: Wristbands 6000 @ $5.00 each 30,000 Event Sweatshirts etc. .15,000 Wtistbands cost/packaging/sT:;,1,;:.g 6000 @ $1-00 each 6,000 Event Sweatshirt costs etc. 9,000 Other Expenses: Transportation / Travel / Meals 10,000 -covers cost of four sponsored families / Joey Reynolds etc Insurance (event coverage) 2,500 Credit Card transaction Fee - PayPal 4,000 Website design and internet fees 10,500 Board of Directors & Committee Members - VailArmedForces.com Paul Donen President & CEO Helaine Donen Secretary - Cecelia Fresh - Communications & Public Relations Director R Scott Wiens Director Franklin Boyer Director _.. __........ _....._.._._..____ ___........._._...__._..-_--.-_----...__-_._..__..__._.__....._..-_-.__.._........ Paul Donen -President & CEO VailArmedForces corn ';Paul lives in the Vail area and founded the Vail Armed Forces Week, in 2004, with two goals in mind, to recognize the services of the men and 'women past and present, who have served the United States Military. The first goal, to raise funds for two military foundations, providing a !educational scholarship program to children who have lost a parent, in the ongoing war against terrorism and in Iraq. The second goal, to ;provide a fun filled affordable ski week in Vail, Colorado. Paul'grew up in South Africa, served in the S.A. Navy asa Frogman and TAS :()perator. He has a marketing degree from the SA School of Business. i Franklin Bover -Director VailArmedForces com ±One of the plank members of the VailArmedForecs Association, Franklin is a graduate of the Pacific Asian Management Institute and of l Washington University in St. Louis where he both studied.and instructed entrepreneurship while helping establish the Urban E _, . ?.eurs !program. He was selected as a Kauffman Scholarship recipient. Franklin is a long time volunteer with the American Red Cross where he has worked on various humanitarian relief efforts to assist victims of natural disasters. He is a serial enL_Y.,,.. _, an accomplished boxer, and ;freelance writer. R. Scott Wiens - Director VailArmedForces com R Scott Wiens is an 8 year resident of the Vail Valley and very dedicated to our cause- He has served on numerous boards in a director capacity. Scott is an 18 year professional within the financial services/hedge fund arena, and is a Braneli Manager for REFCO. LLC, and a !Managing Director/Trader for New Millennium Group Asset Management, LLC. He is also selves as an Adult Private Clients Alpine Ski ;Instructor and an Adult DEVO Team ski coach on the weekends during the ski season for Vail Resorts. ;Professor Andrew Lubin -Professor of International Business, American Military University and Author :Andrew has been involved in international trade•since 1976, primarily in the import-export and metals trading business,,as well as teaching Jittemational business-related courses on both a college and graduate level since 1988: Since 1989, he has been a featured speaker at such ;international conferences as McGraw-Hill 1 Metals Week Ferroalloy Conference, lvietal Bulletin's Wood Aluminum Conference, Metal Bulletin's China Trade Meeting. Ryan's Notes Ferro.Alloy Conference, as well as Institutor Mexican del Aluminio's annual meeting. As an 'Author. Andrew ATote a book covering the exploits of a Marine artillery battery during Olt 1 "Charlie Batiers: a Marine Artillerv Batten, in 'lrnq" and is currently writing a second book covering Marine RCT-2 in last year's Battle of An-Nasiriyah with grants from the Alarine Corp 'Historical Foundation. Andrew has an MBA - International Management from the American Graduate School of International Management, jGlendale, Arizona, as well as a BA in Political Science from Allegheny College, Meadville, Pa. iCecelia Fresh - President Fresh Communications 'Cecelia's marketing and public relations career began in the entertainment industry working as a college marketing rep for Capitol Records 'from 1995-1999. She has former experience as a board member serving on the board as the Vice President for Women In Film, Video and Television-Deaver in 1996 and as the PR Committee Chair for Colorado C ASA from 2000-2003. She brings with her a background of over 10 i Years of marketing and public relations experience. She received her Bachelor of Arts in Communications from the University of Colorado in 11999. Cecelia took a break from her educational goals and joined the United States Army from 2002-2003- Upon returning to her home state of . =Colorado; she resumed her education in 2003 and will receive her Master of Ails in Applied Communications at the University of Denver in ;May of 2006. She feels passionate]), about the efforts of VailArmedForces.com and. is happy to offer services from her newly formed boutique PR agency. Fresh Communications. Lt Col Theron "Buddy" Sims, USAF (Ret) - Commander Minturn VFW Post 10721 & Vice-President Freedom !Park Memorial Committee, Inc !Buddy served 3 years in the United States Marine Corps and 24 years in the United States Air Force, serving two tours in the. Vietnam War. In !May 2002 he was recalled back to duty for 2 years serving a year in Qatar and the Pentagon. Buddy flew as a commercial airline pilot for Pan American World Airways, provided Navy Contractor logistics support for the Naval Air Systems Command on the EA-6B and V-22 aircrak !was Vice-President of Operations for a Security Alarm business and is currently a partner in M1 Top Enterprise, LLC in Eagle, CO. Buddy is involved in the design and funding ofthe new Freedom Park _Memorial in Edwards, CO honoring Veterans and Emergency Responders. He 'holds a Bachelor of Business Administration Degree from Washburn University and a Masters Degree in Personnel Management from Central iMichigan University. ................ _...._..---.-...____._._...____.._.........__,__.__....... .... _._.____.._. _.._..-_...___-.-._._....._.,._.___._.--------_--_-- . ',Captain Robert Rieve (Ret) - President & CEO Naval Special Warfare Foundation ;Bob served thirty years as a Navy SEAL and retired as a Captain in 1998. While on active duty, he served as Commander, Naval Special i Warfare Group TWO and Commanding Officer, SEAL, Tcam TWO. He has been a Director for the Naval Special Warfare Foundation since its 'inception in 2000. Currently, Bob is the President & Chief Lxccutive Officer for the Naval Special Warfare Foundation. He also serves as the ;Executive Director, UDT-SEAL Association and as a Director for the Special Operations Warrior Foundation. =CDR Mark Divine (Ret) - President NavySEALs.com ;Mart: was the Honor Man ofBUD/s (Navy SEAL) class 170 and served for 8 years on active duty at SEAL Team'11]REE, SEAL Delivery 'Team ONT. and Naval Special 1Varfare Group ONE.. Prior to his Navy.career. Mark was a CPA with Price Waterhouse Coopers and received This MBA from the NtU Stem School of Business. Af Lr leaving Active Duty, he co-founded a popular San Diego microbrew•ery and is the ;founder of U.S.Tactical,Ine. which operates NavySEALs.eom and the SOCOM Store- Mark lives in San Diego with his wife and son. ._._._._._..__..._.......___.._..__....._...._._._---_..._..._.__.._..____....._... --.._..._...._._.-___..-....._....____._....-..___...--_........ Lt, Jack Lynch (Ret)- President UDT-SEAL Association °Jack served twenty three years in the Navy as enlisted and an officer. He served as a Navy Frogman, Navy SEAL. Surface Warfare Officer, I Saturation Diving Officer r and a Navy Salvage Officer. He retired from active duty in 1982 as a Master Chief Petty Officer and 1990 was !retired out as Lieutenant. While on active duty, he served in Underwater Demolition Team 21, Seal Team 2, Naval Experimental Diving Unit, CNO Special Projects. Naval Schools Deep Diving Systems training officer and Diving Officer of the Mari: II Deep Diving System. He has i?been a member of the UDTISEAL Association since it inception in 1968 and a Board of Directors since 1994 and has served as a Director for `the Naval Special Warfare Foundation since its inception in 2000. Currently. Jack is the President of the UDT-SEAL. Association. a Director jfor the Naval Special Warfare Foundation, and 'a Director for the UDT-SEAT. Museum lieutenant General J?:fi. W. Oster (Ret) - Chairman of the Board Marine, Corps Scholarship Foundation iLieutenant General Oster served as the Deputy Chief of Staff for Programs and Resources, Headquarters Marine Corps, Washington, DC, from 'July 1, 1993, until his retirement on October 1. 1998. Most recently, from February through July of 2004. General Oster served as th e Deputy !Administrator and Chief Operating Officer of the Coalition Provisional Authority in Iraq. Since retirement, General Oster has been an iind_r-..dw.1 consultant Additionally he has served as the Director of Planning and in other parish ministries at his home church, Truro :Episcopal in Fairfax. VA. the Chairman and Chief Executive Officer of the Marine Corps Scholarship Foundation: and the Vice Chairman, 'iExecutive Committee of the Military Ministry, Campus Crusade for Christ International. IChristopher F. Randolph - President Marine Corps Scholarship Foundation iChris Randolph served in the Marine Corps between MO and 1970 and was the executive officer and commanding officer of Mortar Battery, 2nd Battalion, 12th.Nlarines in Viet Nam and Okinawa from 1969 to 1970. He finished his USMC reserve commitment in 1973 as a captain. Following his Marine Corps service, Chris served in Washington. DC as a staff assistant to a'United States Senator. Chris joined the foundation ias president/CEO in December of 2004. He brings to the foundation a 22 - year career in investment banking, having worked as a vice president of Salomon Brothers and as a-managing d:._,.:... of Lehman Brothers in public finance, with extensive experience financing capital Eprojects for universities as well as student loan assets for state authorities and finance He has provided senior leadership to the secondary and higher education institutions from which he graduated, as well as to his church: trustee and board chairman of The Browning !School, New York. NY. National Development Council of the University of North Carolina, Chapel Hill, NC: and vestry member and senior 1warden. St. John's Church, Cold Spring Harbor. NY. Vail Armed Forces Week. Tentative Event Schedule January 29`h --February 3'd, 2006 Date Event Details Sunday 29 4 Arrival Day 1600 - 2200: Event Headquarters -El,Lodge Registration / Signup for Events / Monday 3e 0800 1000: Eves Headquarters - Ev;,, een Lodge .0830 -1530: Open for skiing . 1530 - 1830: Apres Ski Welcome Party - Red Lion 2100 - 2100: Concert at Dobson Ice Arena Garv Sinis e and the Lt. Dan Band Tuesday 31st _ 0830 = 1530: Open for skiing 1900 - 2130: Fund Raiser Dinner - Marriott Vail 1900 - 0100: Fire Fighters Party - Club 8150 Wednesday j st 0830 -1530: Open for skiing 1000 - 1400: Nastar Race Day -. Black Forrest Race Course 1600 - 1830: Post Nastar Apres Ski Party - To advise Open evening to enjoy Vail Thursday 2nd 0830 -1530: Open for skiing 1530- . Ad-*,: k--are race on Vail Mountain 1900 - 2300: Closing Party - Club 8150 Buffet I Drinks & live entertainment Raffle drawing 17d' Avenue All Stars Friday 3rd Departure day • Navy -SEAL Dan Toth to talk about the search for Noah's Ark • Private parties and fund raisers coordinated • Main event raffle sold at all events • $5.00 door prizes at all events. FOR IMMEDIATE RELEASE Contact: Paul Donen (970)-376-3249 .pauld@vailarmedforces.com www.vailarmedforces.com VailArmedforces.com to host weeklona_ fundraiser suDDortinq the son's and dauahters of the United States Militarv VAIL-VailArmedforces.com to host a weeklong fund-raiser in Vail Colorado, January 29-February 3, 2006. The affordable, fun-filled ski week supporting the Marine Corps Scholarship Foundation (MCSF) and Naval Special Warfare Foundation (NSWF) is open to alive and retired military that have served in the Army, Air Force, Marine Corps, Navy, Coast Guard, Reserve, National Guard and US Public Health Services. It is also ,,,,an to defense contractors, law enforcement personnel,. firefighters, family, friends and civilians interested in supporting the children. "it is important that the spouses and children of our fallen heroes know that the American uiLle-ens and businesses care, and also important for them to achieve their dreams through higher education," said Paul Donen, event founder and organizer. Lodging and lift ticket packages are available at VailArmedForces.com starting under $400 to. $1100 per person, which includes five days lodging and four days skiing. In addition several activities are scheduled to coincide with this fun-filled ski week such as: an opening and dosing party, a fund- raiser dinner, raffle ticket drawings, door prizes and more with 100% of the net proceeds from the week's event donated wally to both the MCSF and NSWF. "Two families each, the Marine Corps Scholarship Foundation and the Naval Special Warfare Foundation, will be sponsored by Frontier Airlines, VailArmedForces.com, RentSkis.com and participating Vail ocz.-aurants and lodge with all travel, lodging, skiing and participation expenses paid for," said Donen. January 29th to February 3`d, 2006 About Vail Armed Forcess VailArmedforces.com was founded due to the ongoing global war against terrorism and the continuing war in Iraq and Afghanistan. This organization raises funds for the Marine Corps Scholarship Foundation and the Naval Special Warfare Foundation, which provide edu..aGonal scholarships to the son's and daughters of the United States military who have lost their lives or are seriously wounded during battle. Visit www.vailarmedforces.com for more information. ?H ['1 A O w w w r F?"I W ?JJ C? ti W z z w r r F r iJ c v r cc I-. ,n U r r. v al E T v r H V) ?n s ifl nl Ali U II ? II I u rll G L? T 1. r .; C ??,` WJ ? U c - a w yw ? E U V . tl p rte, z ? w ? v v to 71 w r -o i J r a M A G E U c: u f 'G :j 4 V r. u WE NEED YOUR HELP With your support, the NS1w' Foundation can insure the firm financial footing necessary to continue its mission. It is the aim of the NS\V FoundatiOll to provide scholarships, educational and historical programs, publications, and services so that even military professional and interested civilian can benefit from NSW Foundation initiatives. Tic NSW Foundation was established out of concern for the need to support many aspects of the NSW Community not dircctty related to the military. The need for funding has never been greater. The "War on Terrorism" and effects of a rapidly changing social, economic, and business environment have generated new and larger needs when the NSW Foundation must become involved. Our day-to-day focus is post-secondarv education scholarships, spouse support, Community relations, and historical education. Our SUCCCSS is tied to the NSW community, and their interests are ours. AVC will not waiver from that f(CLIS. 11,'-MA11(It'TIVE MAIIA'I('EIRI Tom Hawkins - President & Vice President, Hkton & Heritage Thomas Richards - ESCCUtiVe Vice President Robert Rieve - Senior Tice President Robin King - Special Assistant Jessie McDonald - k.xecutlve Assistant Roger Crossland - A'ice President, General CUUtucl George Poillon - Tice President, Education & Aiotiv ition Jacky Richards - A'ice President, Health & Welfare Norman Carley - Vice President, Resource Devclopment rF_r? r Combined Federal Campaign #2148 HISTORY AND HERITAGE OF THE U.S. NAB.-81L COMMANDOS Purchase of a 5150 regular print contributes S90 to the NSW' Foundation; Artist's or Printer's proofs contribute $100. To order prints by e-mail, contact INT&M Art Ltd. at wV1wSOecialopsart.com or by toll-free phone (877) 662-3605. Framed prints are available upon request for an additional fee. AMERICA'S NAVAL C ONINIAND O S THEY RISK THEIR LIVES FOR OUR COUNTRY. NOW IT'S OUR TURN TO GIVE' RACK TO THEME wwwnswfoundation.org "Hunting Al Qaeda" is the second in the series and is a reflection of those who tackled the challenges of wntiog terrorists. "Rock Portage" is the first in a series of limited edition prints. "Rock Portage" is a tribute to those who faced the daunting challenge of "Hell Week." OUR MISSION ABOUT, 11,111", NISAV FOUNDATION We are a national non-profit 501(C) 3 dedicated to honoring all who have served in the U.S. Navy sea commando services and committed to perpetuating their heritage, values, and traditions. Our overarching mission is to guarantee the firm financial tooting necessary to insure the health and welfare of our families, supporting the education of our kids, and collecting, preserving, and perpetuating the history and heritage of our courageous Natal Commandos. Embedded in our mission is a wide array of supporting goals and objectives considered essential to representing a commutty of dedicated personnel, whose courage and bravcrv reach hack to World War 11 and is carried on today by the men who proudlV scrvc as members of the U'S. Navy SERI, and Special Boat Teams. The active-duty component of this community is comprised of less than 5,000 Navy SF,A1, and Special Warfare Combatant Craft operators, reservists, and supporting technicians. Tic NS\X' Foundation is a proud member of the prestigious and nationally recognized Combined federal Campaign (CFC), where we wort; in partnership with the UDT-SUIAL ,Association, the national Fraternal organization of U.S. N,-i\-N- Frogmen, SEAT s, and S\N'CCs. SUCCIA-CSSES' In just four rears, the NSW Foundation has awarded 71 scholarships totaling 5107,500. Scholarship recipients are attending some of the most prestigious universities in our country, including NlassachnsettS Institute of Technology, University of California Berklev, and University of Virginia. Patrick S. Frisk Maggic G. Harvard )Id Dominion (*niecrsm San Diego State University Norti,lk, Virginia Sall Diego, California S. W.A.T. SEAL Wives Against Terrorism (SAVA.T.) is composed of Nayy SEAL, wives who are acting as arnbassadors for the NSW Foundation. Their primary purpose is to help the Foundation reach its goals tlu-ough public awareness and fundraisingcfforts. IIERITACT' E? with an extremely rich and diverse past, Naval Special Warfare forces today remain an intricate and vital part of National and Naval strategic planning and operations. With a historical lineage beginning with the Scouts & Raiders (S&R), Naval Combat Demolition Units (NCDUs), Office of Strategic Services (()SS Maritime Unit) and Underwater Demolition Teams (UDTs) of \VOrld War 11, today's U.S. Navy Sf:;AI,s and Special \V'arfare Combatant Craft crewmen (SWCC) continue to operate is small units with sophisticated skills and stealthy operational tactics and tcchniyues. I'DT en route to conduct a beach reconnaissance during V WI 1. Maintaining optimum flCSibility, SEALS and SWCCs use their skills in the "War Oil Terrorism" with success as historically significantas that as their Forefathers. The NSW Foundation is dedicated to recognizing the courage, commitment, loyalty and professional standards of our SEAL and S\N'CC warriors. As they deploy globally, their successes and sacrifices yyil] never go unrecognized as the world's foremost naval commandos. Combat dicers from the ( )Ffice of strategic Services Maritime t'nit were the Nation's first combat shimmers. PROGrRAMS The NSW Foundation has assisted the -\vves and children of SF.ALs killed fighting the "War on 'Terrorism". Family support as well as financial planning is available to spouses whose husbands or wives die in combat or training accidents. As part of our educational mission and heritage, and in cooperation with the UDT- SEAL Association, the NSW Foundation co- publishes "'Tllc BI,AST," a historically significant quarterly "Journal of Nava] Special Warfare" is distributed to members of the t'iDT-SF;AI. Association and available through subscription at Nvyanvcudtseal.org. Special Boat Team \\'?irriors rerurnin" from a mission ill 11-3q. Ist Quarter 20(-12 - Vol. 34, No. I I J G L L _ N ?f - L v_ ? LL ? G S - v F c i u J L ILA 1 , 1 O c G y j i L _ 1 1 ?1 fl f 1 s s L 1 J 1 SCHOLARSHIP QOALIFICATIONS Children A current or A fanner Marines, and of current or fortiler Navy Corpsmen who have serxed with the Marines, are eligible to apply for ,cholarship,. A parent mu:t have served honorable for more than 00 dad, in the United titates Marine Corp,, Marine Corp„ Re-,erre, Navr, of NacN Re,cive. Special consider- ation is given to applicmt whli,c parent wa, killed of wounded in nctirnr. The applicant mtut be a senior in high school or a high ,cllool gmdNatC, or he enrolled in an accredited college, universim voca- tional, or technical "llool. ' dJwl.lnltip, are not eranted Gn ectduarc ,tudk. Applicant mn,r dcnnm,nate tin,lnci.ll lived, and the t:unilc income cannot exceed a limit prescribed mnuallv h}' the t?uinda- tion. Applicant ?re expected to have a rec'Ird of civic and/or chool activitw,. Violation It chool regntatil*n, or other hms mm di+yualify an individual from further aid. All apphcanr, 11111,1 use official ety,liaui II term, which arc available each year in January. Scholarships ma} he rencucd amtuall\ to yualitied appliCant tiff up to bolt year-,. To recetve in application, please write the national hcadynartcrs ac Marine Corps Scholarship Foundation P.O. Box 3008, Princeton, NJ 08543.3008 Fax: 609-4i2-2259 Applications ntM, also he downloaded online at Our homepapc. TO learn more about the toundation, it, i,thnic, and its pro- grams, please vi,it TNi,%,H,.marine-scholars.org. The Marine Corps Scholarship Foundation is a proud membet' organization of the ? MILITARY, VETERANS 8 PATRIOTIC SERVICE ORGANIZATIONS OF AMERICA I'HIIPIISC THE MARINE CORPS SCHOLARSHIP FOUNDATION exists it, provide financial assistance to the children of Marine, and of former Marines pursuing higher education at accredited universities, cot- leges, vocational, and technical schools. The fOLIndanOII aIS0 Provides assfs- tance to tine children of N,ix y Corpanien who have served with the Marine Corps. America's mo,t precious resource is its children, and their development as responsible citizens and civic leaders requires education. The foundation is dedicated to youth, education, and the enduring values and standards that have made our Corp, and our country great. Geer the years, my father has often told me stories about his service in the corps and its history. They were fond memories of loyalty, horror, dedication and perseverance. With your awarding me this scholarship, I feel that in some way I con part of that tuudition of excellence and pride that Marines represent. Thank you for helping me to cmrtiauae to follow my dreams. (jrratefolly yours, Louis A. A BRIEF OVERVIEW In its first 42 year, the Marine Corps Scholarship Foundation authori_ed more than $27.4 million in scholarships and education hoods to more than 17,A10 deserving young nun and women. Of note, the foundation award- ed $10,000 eduoRion bonds to every child whose parent was killed in the 1983 Beirut Barracks attack, as well as to the children of all United States military- personnel, regardtCSS of their branch of service, killed in the 1991 Guff War. The foundation has continued that commitment by pledging to nvard up to $10,000 for higher education to the children of every Man tie, and of every Navy Corpsman serving with the Marines, killed in combat during the war on terrorism. The success and Vitality of the foundation comes from the hundreds of men and women who donate their time, skills, and talent to the organ- ization and to its fundraising events, from corporate sponsors who are part- nered with it, in our mission, and from the generous individuals, other foundations, and organizations who contribute their support. The scholarship program is unique in its commitment to assist a wide range of students. Some are exceptional scholars, but many are hard-working students whose records of academic, civic, and extracurric- ular accomplishnients, while perhaps not attracting national attention, demonstrate great promise of future success. We believe that many of these students will develop into truly extraordinary human beings it, and here is our core philosophy-, SOBICOne reaches out a hand to help them and challenges them na achieve their full potential. We do that, and the results have more than justified Our commitment to, and continued con- sideration of, this broad range of students. 1-11NIlIN' THE SCHO1rARSHIPS In addition to the contributions of individuals and Organisations, the Marine Corps Scholarship Foundation sponsors fundraising events across the United States, and participates in the Combined Federal Campaign (2111) as a mena- her of the Military, Veterans, and Patriotic Organizations of America as well as in several United Way campaigns across the country. Scholarship balls are held in New York, Philadelphia, Washington, Chicago, and Los Angeles. Golf tour- naments are conducted around the United States throughout the year. You can find Out more about these various foundation events by writing to the national office on the enclosed form, or visiting the foundation's homepage at www.niarine-scholars.org. Many have chosen to demonstrate their support by establishing an honorary scholarship or by creating a memorial scholarship to commemorate a deceased colleague or loved one. These scholarships can be created on an annual basis, Or endowed as perpetual scholarships. I would like to express my gratitude to the foundation and all of the volunteers and contributors. Your financial support has been essential in allmuing me to continue my education at a fine university. Your generosity inspires me to continue to be a successful .student. Thank you for your willingness to ecmtribute to my education and that of other students like me. Sincerely and aaith great thanks, Courtney P. 1111W VIIII CAN 11111 THE MARINE CORPS SCHOLARSHIP FOUNDATION depends upon the generou, financial Suppiort and goodwill of it I i I I' iVL uals, corporations, foundations, and other on,ani_ations to pan i]e the resources to carry out its mission. In return, we pledge to all of the fUUn]atilaa's supporters that the foundation will he ethically and responsibly tuanaged, both in terms of adherence to its stated purpose ind with regard to financial accnunnihihty. The fOLIndatinn's annual audit, performed by a major accounting firm, is available hs mail froze the national office in Princeton. BECOME A MEMBER Membership is open to anyone who desires to support the mission and purpo,c of the MCSF Please fill out the attached t-irm ind send it to the Piincetrna ad:bass by until or FAX. DONATE TO THE FOUNDATION Contribute to the foundation either individually by setiding a donation to our national headquarter in Princeton, or as part of a workplace campaign such I, the Combined Federal Campaign. No donation is too small, and all donations are acknowledged. COntrihUtlOns can also he made by credit card. CONSIDER A PLANNED GIFT OR BEQUEST The foundation has both the capability and the willingness to work with YOU in structuring a planned gift or it bequest. We are an approved 501(c)(3) charity, and all donations are deductible to Ilae full extent allowed by law. SCHOLARSHIP BALLS Attend one of the scholarship halls or join one of the volunteer com- mittees that plan these events. Some of America's most prominent citizens and corporate leaders participate in these formal ]inner dances that serve as a major source A funding for scholarships. Corporate support and underwriting ;zee particularly effective ways to contribute. GOLFTOURNAMENTS Phty in one of the marry foundation tournnments held across the country. You can sponsor a foursome or a hole as a corporate, business, tit individual supporter, donate prices, Or join one of the committees that put on these tournaments in your area. \iore information is available from the national office or at wsvvv.marine-xhotars.urg. ,,y * * * * * * * floe Internal Revenue Serrire re,ogni-es contribution, made to the \tiruie Corp. Sehrdunhip I, fation a, vas deductible to the fill extent allowed b, law. The Pedend T.ts Idertn(icat„m Numbrr of the f?aindati??n i, Z2-19P?06'_. THE ABOVE CHART DEPICTS THF. AMOUN'L OF FINANCIAL ASSISTANCE AWARDED BY THE FOUNDATION AS WELL AS ITS TREMENDOt'S GROWIll 0\111 THL' YFARS. SUPPORTING THE CHILDREN OFOURHEROES Aincrica's Naval Cotinm mdos "They risk their lives for our Countrv. Non it's our turn to ;wive back to t1jem. `LCPL Phillip Labin, with his son James, after his return Febzrarq, 2005@om his 2-1 deployment to Iraq" SUPPORT THE CHILDREN \\F..\R THE S£\IPLR FI \ICSF.ORG WRISTBAND TO SHOW YOUR Sl'PPORT Marine Corps Scholarship Foundation The Marine Corps Scholarship Foundation is a 501(c)(3) non-profit corporation, providing educational scholarships to deserving sons and daughters of United States Marines (active duty, retired, veteran or deceased) and to children of Navy Corpsmen serving with the Marines. Emphasis is placed on those children whose parent has lost his or her life in combat in the global War on 'I'errorism. Naval Special Warfare Foundation The Naval Special Warfare Foundation is a 501(c)(3) non-profit corporation dedicated to honoring all who have served in the US Navy sea commando units, guaranteeing the firm financial footing necessary to insure the health and welfare of the families and provide educational scholarships to the children of Navy SEAL's and Special Warfare Combatant Craft operators who have lost their lives while serving our Country. littp://%vvvvv.shol)woiks.com/vailarme(iforces/ SUPPORT THE CHILDREN \\ EAR 7HL HOOA A11 WN FOL\'UATIO \.ORG M MIS FBAND TO SHOR YOCRSL'PI'ORI 1= Marine Corps Scholarship Foundation 121 S. Saint Asaph Street Alexandria, VA 22314-3319 703.549.9445 or 866.1WO.JINIA Email: mcsfva@mcsforg www.mcs f. org Naval Special Warfare Foundation P.O. Box 5965 Virginia Beach, VA 23471 757.363.7490 Email: info@nswfoundation.org -,vww.nswfoundation.org I wish to Donate to VailArmedForces.com "Tbevg tre their life fighting for our Cothntn'.show it is our turn to take care of their Children!" To achieve this goal, VailAnnedForces.com has established a fain filled ski week in Vail, Colorado with special priced lodging / lift ticket packages, a number of special events and programs that include an event concert, fund raiser dinner, raffle, door prizes and opening and closing party. Funding for the Foundations will come from: * 3% of the lodging/ lift ticket package * 3','o from participating Vail restaurants / bars * 3% from participating Vail merchants * raffle ticket sales * $5.00 door prizes * event concert Name: Address: City/State/'Lip: 1?nnail: Please circle donation amount $25.00 Donation Event pin January 291h to February Yd, 2006 Vail, Colorado EVENT GOAL The goal of the Vail Armed Forces Week is to raise money for two Foundations who provide educational scholarships for the surviving sons and daughters of our nation's fighting men and women. 100oio of all donations to the Foundations and event profits are donated equally to both the Marine Corps Scholarship Foundation and Naval Special Warfare Foundation "Americas coost precious resource is its children, Wad their dev elopment as responsible citizens atnd civic leaders requires and education„ * various fiend raising events 'I'bis fun-tilled ski week is open to everyone currently serving or has served in the military and civilians, who are interested in supporting the children of our fallen heroes! www.vailarmedfo rces.com Fail - lrmcdFurccs.co m 501(c)(3) non-profit Corporation $50.00 Donation Event pill plus H00-YAH & SEIvIPER 1'I wristbands $100.00 Donation Event pin, HOO-YAH & SEMPER FI wristbands plus event hooded sweatshirt (size: please circle) M L XL XNL Other: Please note: Event pin and event hooded sweatshirt will be shipped February, 2006 Please make check out to: VailArmedForces.cortn PO Box 1046, Edwards, CO 81632 970.376.3249 pauld@vailarmedforces.com www.vailarmedforces.com ROTARY - CLUB o . OF VAIL-EAGLE VALLEY P.O. BOX 991 VAIL, CO 81658 October 11, 2005 Commission on Special Events Town of Vail 75 S. Frontage Road Vail, CO 81657 Dear Commissioners; The Vail - Eagle Valley Rotary Club would like to hold its annual Duck Race on the Sunday .before Labor Day, 2006. The Rotary Duck Race brings thousands of children and their parents from down valley and the Front Range to Vail. While the pa.?,uis are spending money at Vail's restaurants, lodging, and retail establishments, all of the funds raised from the Duck Race go to local charities, supporting dozens of Eagle County non- profit organizations. We anticipate that the Duck Race.would anchor a 3-day event. over Labor Day weekend. We look forward to collaborating with other, event providers in order to fill the Town and brand Vail as the "Place To Be" over Labor Day Weekend We will incur additional costs as a result of holding our. event on Labor Day weekend. Consequently, we are requesting $15,0001'i... the commission on special events to help us cover our additional expenses. We believe this inv,,at..?ent will be returned to the town of Vail many times over in participant fees and sales taxes. Thank you for your consideration of our request. Sincerely, Pat Benedi President, Vail-Eagle Valley Rotary Club VAIL, COMMISSION ON SPECIAL, EVEN'T'S EVENT FUNDING APPLICATION Please print or type all information ? EVENT: Al L a7FAP . ??j3L(?CZ_ 1? C?.k ?_10' ? PROPOSED DATE(S): ?t ?T-Z)kF, LABC12 . "),4-?..t ? AMOUNT OF CASH FUNDING REQUESTED: PRODUCING EN 11 t Y: 1 ,*f t- C LU(3 President or Executive Director's Name: ,- Name and Title of Person Completing the Application: Address: T_r?) PAJAk2nK. t e"F)G3-2- Telephone: <j 6 4j__q - 2 3 3 Z FAX: 9 70 / 4C7 '2 U T A WEBSITE: E-Mail Address: ,. - /Jou r=,? e r't?C-EAU. (.-,-Ait Organization's tax hdtus: For Profit Non-Profit* ? Not-for-Profit* Non-Profit (501C-3), or Not-for-Profit (501C-6) organizations, please attach cll mut . State Department of Revenue Certificatewith this application. Tax payer ID# 1705 / 121 o Does the Event benefit a charity? Yes 1/ -No o If yes, please name the beneficiary: ( ?cw l= ?im s, I Ai P-PZ_ Mission Statement: k-44'L _Zt: G + 40 i._ If Number of years your organization has been in business: 0 Brief Description of the Event: o Describe where event will be located within the Town of Vail: • Will any portion of the event take p e outside of the Town of Vail? Yes No If yes, please explain: TOWSE -5- 2005 Application for Funds • Please describe briefly how you will use the funds that you are requesting from the CSE: J rt. r°f ?? ?1 7 W,!:". CCAA &AVAJ T(? /A/ C6L6rZ I Cc 4J J ice? at) 7-/I)A) C ?r e . Will additions-Hri-kind services be required from the Town of Vail? Yes f` No If yes, please explain, including a description of anticipated impacts on Town of Vail services: i.e. bus service, parking, traffic control, street closures, etc. VSC rJt= /WE-rip'L ?-Airc -Rk tAC_Q01eZ-_ • Is this a: New event Existing event Number of years inexistence Location(s) of event in previous years: • Number of participants (athletes, artists, exhibitors, etc.) anticipated Number of volunteers needed 5'CS Number of event staff Total Number of spectators anticipated n() O Local % In-state (non-local) % Out of State % • If possible, would you intend to host the event in Vail beyond 2005? Yes ? No If yes, for how many years beyond 2005? (fk) C-n (t. • Do you a nticipate requesting funding from the CSE next year? Yes No If yes, in what amount? R -QUERED ATTAt-mvIENTS (incomplete applications wiII-not be considered): ? Detailed event budget, including all anticipated revenues and expenses. ? Marketing plan and detailed explanation of potential for sponsorships and media exposure. ? Previous year's event evaluation, including income and expense statement (if existing event). ? Past or projected demographics of event attendees and spending. ? Brief description of potential benefits to the Town of Vail, including an estimated # of in...cwental room nights and increased spending generated. ? What return on -investment should the Town of Vail expect? ? Organization rosters naming: ¦ All officers and respective positions ¦ Board of Directors and positions The CSE at p.,.ciates the inclusion of any additional support materials, such as videotapes, programs, news articles and other printed materials. TOV/CSE -6- 2005 Application for Funds 1J t? PLEASE SUBNITT 15 COrtr.S (at least one formatted so as to be easily copied, i.e. unbound, 8. % z 11 size) OF i HE COMPLETED APPLICATION AND REQUIRED ATTAl ItM ENTS TO: Vail Commission on Special.Events C/o Sybill Navas Town of Vail 75 S. Frontage Rd. Vail, CO 81657 For information and questions call Sybill Navas at 970 376-2394. EVENT NAME: PROPOSED DATES: Funding in the amount of Subject to the following conditions: was approved by the CSE on (date) Signature: CSE Coordinator Signature' Applicant Unless otherwise specified in the contract, CSE funds will be distributed per the following formula: a 1/3 of the amount upon the signing of a c%JI.Lpct stipulating the terms of the CSE's funding allocation. ¦ 1/3 of the amount upon verification: of the placement of the first advertising 1/3 of the amount upon the c. l..Fledon of the event. TOV/CSE -7- 2005 Application for Funds " PREicD BY KUNTER ASSOCIATES CPA PC ISSUED SEPTEMBER 30, 2005 200512006 VAIL-EAGLE VALLk:;. -=DUCK RACE EXPENDITURES 0912012005 5886 EAGLE RIVER YOUTH COALITION 09/20/2005 5887 EAGLE VALLEY LAND TRUST 09/20/2005 5888 FRIENDS OF THE DANCE 09/20/2005 5889 4 7,H 09/20/2005 ' 5890 THE HEUGA CENTER 09120/2005'. 5891 Vail ChristiamHigh School Dance Team 0912012005 5892 Ski Club Vail 09/20/2005 5893 VAIL HOCKEY 09/2012005 5894 EAGLE VALLEY HORSE RESCUE 09/27/2005 5900 COLORADO DEPT OF REVENUE 09/27/2005 5901 COLORADO DEPT OF REVENUE 09127/2005 5902 TWO ELK GALLERY ?t NON-PROFITS -9.00 -29;621.75 NON-PROFITS -372.00 -29;993.75 Non Profit Ducks -1,800.00 . -31,793.75 NON-PROFITS. -72.00 -31,865.75 NON-PROFITS A6500 -32,330.75 Non Profit Ducks -1,728.00 -34,058.75 DUCK SALES -267.00, - 734,325.75 NON-PROFITS -894.00 -35,219.75 NON-PROFITS -270.00 -35,489.75 SALES TAX 0.00 -35;489.75 SALES TAX -342.00 -35,831.75 BILL WALSH PRIZE -250.00 -36,081.75 -36,081.75 -36,081.75 -36,081.75 PREP _:.4D SY KUNTER ASSOCIATES CPA PC ISSUED SEPTEMBER 30, 2005 Date Num 10/2512004 5779 05/09/2005 5824 05/27/2005 5827 06/0712005 5831 06/0712005 5832 06107/2005 5833 06/07/2005 5834 06/07/2005 5835 06/21/2005 5839 06/29/2005 5840 07/11/2005 5843 0711112005 5844 0711112005 5845 07/15/2005 5847 07/15/2005 5848 08109/2005 5849 08/09/2005 5851 08/11/2005 5852 08/1112005 5853 08/1312005 Cash 06/1512005 5865 08/49/2005 .5866 08/19/2005 5867- 08/19/2005 .6 08/19/2005 5870 08119/2005 5871 0812612005 5872 08/2911005 5874 09/2012005 5880 09/20/2005- 5881- 09/2012005 5882 09/20/2005 5883 0912012005 5884 0912012005 5885 ? n 200512006 VAIL-EAGLE VALLL::.OUCK,RACE EXPENDITURES Name Memo Original Amount Jim;Potter CHRIS AUBEL John,Knauf TOWN OF VAIL TOWN OF VAIL TOWN OF VAIL TOWN OF VAIL COLORADO DEPT OF REVENUE COMCAST SPOTLIGHT Darlene Henderson EPS INC , John Knauf John Knauf ASPEN ROTARY CLUB A TICKET TO RIDE VAIL-EAGLE VALLEY ROTARY A TICKET TO RIDE Sign Designs EMERALD . Cash John,Knauf Alpine Party Rentals APS, INC THE SUMMIT FOUNDATION SUSAN POLLACK Manor Vail Lodge John Knauf STEAMBOAT GRAND RESORT & CONF.CTR. COLORADO EMBROIDERY CO INC Battle Mountain High School Baseball Battle Mountain high School Volleyball CASA Crime Stoppers DOVA plastic containers RUBBADUCK REIMBURSEMENT SPECIAL EVENTS PERMIT SOUND PERMIT LIQUOR PERMIT BANNER PERMIT -MULTIPLE- ADVERTISING REIMBURSE POSTERS. REIMBURSEMENT FOR INTERNAL PRIZES REIMBURSEMENT FOR INTERNAL PRIZES DUCK REPAIRS PRICES COMPED BRFSTS PRICES Sign expenses - SHIRTS & CAPS - Merchandise BAND PIZZA TENTS LATRINES DUCKS SUPPLIES FROM OFFICE DEPOT Food/drink reimb. PRIZE LOGO ON SHIRTS & HATS Non - Profit Ducks Non Profits Ducks NON-PROFITS Non profit ducks NON-PROFITS -27.92 -1,320.00 -100.00 -50.00 -50.00 -25.00 -20.00 -25.00 -75.00 -709.96 -451.63 -110.00 -62.15 -145.96 -8,150.00 -74.60 -1,150.00 -275.00 -2,067.91 -500.00 -400.00 -175.00 -349.80 2,128:00 -884.42 -224.19 -550.00 -508.81 --153.00 -1,794.00 -1,224.00 -285.00 -5,505.00 Balance 0.00 0.00 -27.92 -1,347.92 -1,447.92 -1,497.92 -1,547.92 -1,572.92 -1,592.92 -1,617.92 -1,692.92 -2,402.88 -2,854.51 -2,964.51 -3,026.66 -3,172.62 -11,322.62 -11,397.22 -12,547.22 -12,822.22 -14,890.13 -15,390.13 -15,790.13 -15;965.13 -16;314.93 -18,442.93 -18,484.33 -19,368.75 -19,592.94 -20,142.94 -20,651.75 -20,804.75 -22,598.75 -23,822.75 -24,107.75 -29,612.75 VAIL-EAGLE VALLEY ROTARY DUCK RACE FOR FISCAL YEAR ENDING JUNE 30, 2006. FINAL REPORT OF REVENUE AND EXPENSE. ISSUED SEPTEMBER 28, 2005 SPONSORSHIPS FARMERS MKT A INDIVIDUALS DUCK DAY SALES NON-PROFIT SALES' GROSS RECEIPTS NON-PROFIT DISBURSEMENTS RACE EXPENSES ( DISBURSEMENTS NET PROCEEDS Prepared by Kunter & Associates, CPA, P.C. $ .57300.00 $ 15530.00 $ 15532.15 $ 19439.00 $ 107801.15 $ 11663.40 $ 24418.35 $ 36081.75 $ 71719.40 VAIL C,ONINIISSION ON SPECIAL. EVENT'S EVENT FUNDING APPIACATION Ph,,'I ` paint or type an hdbirmation ? EVENT: Vail Arts & Wine Faire ?. PROPOSED DATE(3 r !Wurdays in July fi „... July 1- July 29 ? AMOUNT OF CASH FUNDING REQUES i r.U: $18,300 o PRODUCING ENTITY: Meadow Drive Partnership President or L,&.,.itive Nu...,- Lourdes &.A.".., - Preset Name and Title of Person C„Y...pleting the Application: Marty Stewart - T..a....:. t A&L .... SunlandSiil,,,? 100 E. Drive #20 Vail, CO 81657 Tom: 970/479-6088 WE 970/390-3093 FA)C 970/4792898 WEBSTTE: www.vailsmainstreet.com E-Mail Address: sunlandsilvergallerv(&rnsn.com Organization's tax status: For Profit Non-Profit* Not-for-Profit*_X_ Non-Profit (501 C-3), or Not-for-F, . t (501 C-6} ?? ..izat ons, please attach ci....,..? State Dep. I...?ent of Revenue Certificate with this application. Tax payer ID# 743046250 o' Does the Event benefit a charity? Yes No -X o If yes, please name the beneficiary: Mission SW K u ?: 6 a 6:6. Promote foot traffic on Meadow Drive Number of your :.. has L,t:,_ in L.&:.. - fow • Brief Des.,.* don of the Event: This event will be similar to the successful 2004 Vail Arts & Wine Faire with 3-6 Colorado each ?a, ,:.l., Vail.L...,:..?..? Vail Valley, ."is & f s and food vendom There will be live ®teatainment. The VA&WF will run from 12-6 PM. The event wasn't held in 2005 because of the uncertainties of Meadow Drive „?..;. and the a of work evolved in p and rimming the event. Y IZ1.1.1.'be VXI.. event will be bxzted witlde the Town of Val: East Meadow Drive from Slifer Square to Village Center. Will any portion of the event take place outside of the Town of Vail? Yes X No If yes, pl,..w. aTlain: TOV/CSE -1 - 2006 Application for Funds • Please describe briefly how you will use the funds that you are requesting fa,.- the CSE: CSE funding will go into the general fund used to run the event, but a significant portion will go towards advertising and live ent..:,nment. The Faire will have to directly with the popular Minturn Market which draws fi.,. visitors who came to visit Vail and to enjoy BRAVO but who are going eLy:: yd..,?,,. L during the day L L.,Q.. V & t":. aren't enoogh day activitiestevents on Saturday to keep them in Vail. Without adequate CSE hinding the VA&WF will not be held. • Willadditional in kind services be required Ru. the Town of Vail? Yes _X_ No If yes, please.k lain, including a d;..,. 4,, on of anticipated ' ..L on Town of Vail services: it e.. ,?buust service, paddng,, traffic ciw.*..., etc. The event promoter will be (wl1?'iV 6?i fi ice! lubm, and 'uR 1W% S111ch'?{isYLY a=.!J,r:fiCaH , cmnfftd and aW Jas part of the S,:.-'-1 EventPermit. TOV services are requested to install/remove bus stop and miscellaneous signs, . LA reamv., ckcuiW eommections etc. In town L m®st be reed 1mmE Mc@dow Drive to Village Center Road, the Frontage Road and Blue Cow Shoot. Estimated value is $1,000. Is this a: New event Existing event -X Number of y? in existence: one L,6 ,.:t,ons of event in previow.,. - East Meadow Drive and Willow Bridge Road • Number of (athletes, artists, exhiL:L.,..., etc.) anti.,;rated 25-30 Number of v+d: r, r n®eded 2 Number of event staf 3 Total Number of spectators an&.yated: 10,000 -15,000 Local % (nonn4ocal) % Out of State % • If possible, would you intend to host the event m Vail beyond 2005? Yes X No If yes, far bow m=y .*,., .., beymd 2005? Anmm ft - - • Do you anticipate requ,,,L;, g finding av. the CSE next year? Yes -X- No If yes, in what amount? $15,000 REQi, AT?A1tad??lY ?? ? ? ? be ? Detailed event budget, including all anticipated revenues and expenses. ? :irk p? of ?? : ??:.Y r'ilaL:?Lp? 8? Qredld expos<ue. ? !-, b Y •i 61. VU CWHI Mhffitk)D, inChAdinK i and Of existing event). ? Past or proceed demographics of aftmdecs wd qxndiaw ? Brief description of potential L".r., is to the Town of Vail, including an 1 # Of incremental mama nigh ' =Mffag BMCRO& TOV/CSE -2- 2006 Appficaften for Rinds A What return on investment should the Town of Vail expect? 0.64Lization rosters naming: a All officers and respective positions ® Board of Directors and positions The CSE Wp.,,6ates the inclusion of any additional stwr.,. t materials, such as vid'C'..,;:-Fes, prob.a...b, news articles and c.11::.. printed PLEASE SUBMIT 15 COQ 'ii&S (at least one formatted so as to be easily copied, i.e. unbound, 8 % z 11 ske) OF i it& COMPLz it #,D APPLICATION AND REQUHtED ATTAr,inatrtt r 16 TO: Vail Commission an S,, ,:J E% C/o Sybill Navas Town of Vail 75 S. Frontage Rd. Vail, CO 81657 For. information and y,r:.?tions call Sybill Navas at 970 376-2394. EVENT NAME: PROPOSED DATES: Funding in the amount of Subject t© the following canditi.?_ was wP L,,ved by the. CSE on (date) Sig, AQCSE Cow Signature: Apph.,a.a Unless otherwise. specified in the c.,..L ct, CSE fiords will be distributed per the following formula; 1/3 of the amount L,,.,- the signing of a c.,..Lact stipulating the terms of the CSE's finding allocation. ® 1 /3 of the amount upon verification of the placement of the first advertising 113 of tier amawl upon the coon of the event TOWSE -3- 2006 Application for Funds Detailed Event Budget: See Attached The Vail Arts & Wine Faire Marketing Plan: The marketing plan for 2006 is primarily aimed at keeping visitors already in Vail in Vail. Once established, the_Faire's efforts will shift to attracting new visitors. -Weekly ads in Vail Daily to .-La..t visitors and locals - Posters distributed to Vail businesses -.Interviews and coverage on local TV - Event listing in all pea. , ;., and web event cd.,., " Media Exposure: This is a new event so media :,:,,,.,sure will initially be limited to local v."..,'releases and paid advertising. We do expect the event will also be,,Y„ .oted by the Colorado Wine Board and to get free news from the Vail Daily- Sponsors: Cash sponsors- will initially be of inl:,.wt to only a few local busin:,.":..,. They will grow as the Fairer but the primary source of revenues will. be vendor fees, which sho uld.,filly be adequate to fiord mom of the Faire's . Meadow Drive Partnership Board of Directors: Lourdes F" ...a - President Rayla Kundolf - Vice President Marty Slw b+... t - T.;&.Ubi +er Jonathan Staufer - Secretary Lau.,. W&..:... - Sergeant at Arms Demogranhics and Visitor Spending: We didn't &,?E;, demographic data for the 2004 Faire due to lain of ??....??? and funs, but observations were that the vast majority of visitors were in the 35-55 age group. ik"I"ratally, y;r.wr l neighboring L",:.a„.;,;1reported good sales traffic during the Faire. Return on Investment: The Vail Arts & Wine Faire vendor sales t"slfi= aswveil as ..: .? ?'_ sales and taxes from local businesses. It will also attract locals and .down-valley residents who W,..ld otherwise not visit Vail on Saturdays.. The greatest contribution, however, may be that the Vail Arts & Wine Faire will i , ride an enjoyable vistas activity V in July, ova L, ? Lfk A.Asunnner maw II:- the growth in summer ev;,..6 and the popularity of BRAVO, the 2005 event calendar included few activities to keep visitors in Vail on'Sahuday afternoons. And, once visitors got into their vehicles to fip.nf¦d something to do e.g. Mintu n Market and then maybe Edw, : i, W for shopping Vain VY lost a 9 offmdunity f W sales. Tbe? i . V will help keep our visitors in Vail so they can .?,,, w,A their money here. TOV/CM -4- 2006 Appficafim fm Fun& VAIL ARTS & WINE FAIRE, ACTUAL REVENUE Vendors $7,450 Sponsors CSE C sh $2 14 000 - a , CSE - In Kind Services - $? Other in Kind $2.390 Total $26,565 EXPENSES Advertising Entertainment Security Tents Supplies Portolets Insurance Paid Services In Kind Services Miscellaneous Management Total PROFIT/LOSS * Includes Tent Purchases CSE Street Entertainment Savings Average Expense per Day $2,972 $4,200 $4,506 $9,945 $1,893 $1,140 $700 $253 $1,190 $850 . $.Q $27,649 ($1,084) $3,950 BUDGET ,2006 $3,500 $1,250 $18,300 $1,000 NO. $24,050. $6,000 $6,000. $4,000 $0 $3,000 $0 $80Q $750 $1,000. $1,500 $1.000 $24,050 $0 $2,500 $4,810 OFFICE OF THE SECRETARY OF STATE OF THE STATE OF COLORADO CERTIFICATE I, Gillette Dennis, as the Secretary of State of the State of Colorado, hereby certify that, according to the records of this office, MEADOW DRIVE PROPERTIES is a Nonprofit Corporation formed or registered on 05/22/2002 under the law of Colorado, has complied with all applicable requirements of this office, and is in good standing with this office. This entity has been assigned z,-LLj identification number 20021138330 - This certificate reflects facts established or disclosed by documents delivered to this office on paper through 10/06/2005 that have been posted, and by documents delivered to this office el"L.-_'Cally through 10/12/2005 (a, 12:39:53 - I have affixed hereto the Great Seal of the State of Colorado and duly generated, executed, authenticated, issued, delivered and communicated this official certificate at Denver, Colorado on 10/12/2005 @ 12:39:53 pursuant to and in accordance with applicable law. This certificate is assigned Confirmation Number 6323500 _ Secretary of State of the State of Colorado *******ssss********s****sss*ss**s*s*****End of Certificates**ss****s*s*ssssssssssssssssss*sssssss* Notice: A certificate issued electronically from the Colorado Secretary of State's Web site is fullv and immediately valid and effective. However, as an option. the issuance and validity of a certificate obtained electronically may be established by visiting the Certificate Confirmation Page of the Secretary of State's Web site, htm:n,vi ,r.sos.statc.'"'us-hi: (',,Ildi,at,,ScarchC'riteria.do entering the certificate's confirmation number displayed on the certificate, and following the instructions displayed. Conlirminv the issuance of a certificate is merely notional and is not necessary to the valid and effective issuance ofa certificate. For more information, visit our Web site, hrtp: - u „ ,r u . ? wtc.c ,. u,. click Business Center and select "Frequently Asked Ouestions. " CERT GS D Revised 09/22/2005 Vail Happenings: 2005 Schedule for Julv DATE all Sats. July 2 Sat 9 Sat 16 Sat WHAT'S HAPPENING TIME LOCATION 23 Sat 30 Sat DATE all Sats. July 2 Sat 9 Sat 16 Sat 23 Sat 30 Sat Gondola Rides Vista Bahn Rides Street Entertainment Vail Lacrosse Shootout Alpine Gardens Public Tour Rochester Philharmonic Alpine Gardens Public Tour Dallas Symphony Orchestra Vail Figure Skating Championships Courage Classic Alpine Gardens Public Tour Dallas Symphony Orchestra Alpine Gardens Public Tour Performance Prelude New York Philharmonic Softball Championship Alpine Gardens Public Tour Vail International Dance Festival Antiques in the Rockies 10-9 Lionhead 10-4 Vail Village various Village & Lionshead 9:00am - 5:00pm Ford Park 10:30am Alpine Gardens 6:00pm Ford Amphitheater 10:30am Alpine Gardens 6:00pm Ford Amphitheater 9:00am - 6:00pm Dobson Arena 10:00am - 4:00pm Stephens Pk/Frontage Rd 10:30am Alpine Gardens 6:00pm Ford Amphitheater 10:30am Alpine Gardens 5:00pm Alpine Gardens 6:00pm Ford Amphitheater various Ford Park 10:30am Alpine Gardens 7:30pm Ford Amphitheater Various Lionshead Parking Schedule for Julv Less Mornina and Evenina Events WHAT'S HAPPENING TIME LOCATION Gondola Rides Vista Bahn Rides Street Entertainment Vail Lacrosse Shootout 10-9 Lionhead 10-4 Vail Village various Village & Lionshead 9:00am - 5:00pm Ford Park Vail Figure Skating Championships Courage Bike Classic Softball Championship Antiques in the Rockies 9:00am - 6:00pm Dobson Arena 10:00am - 4:00pm Stephens Pk/Frontage Rd various Ford Park Various Lionshead Parking VAIL CO1di MM%ION ON SPECIAL EVENTS EVENT FUNDING APPLICATION Please print or type aA inform EVENT: Vail Farmers' Market ? PROPOSED DATE(S): Every Sunday fi.;.u June 18 - Sept 17 ? AMOUNT OF CASH FUNDING REQUEz i rid: $15,500 • PRODUCING EN i i t Y: Meadow Drive Partnership Preset or Executive II:.?...or's Name: Lourdes F"A,.= -President Name and Title of Person C?,...t,leting the Application: Marty Stewart - T."%3.." AdC.c,,%,*. Simlarid Sihw 100 F_ hL oZ.,, ?o Drive #20 Vai'1, CO 81657 Telephone: 970/479-6088 Cell: - 970/390-3093 FAX: 970/479-2898 WEBSITE: www.vailfarmersmarket.com E-MailAddress: sunlandsilvereallerv(vmsn.com O.6"..ization's tax status: For Profit V Non-Profit* Not-for-Profit*_X Non-Profit (501 C-3), or Not-for-Profit (501 C-6) organizations, please attach, ci....,..t State De,,.,.. Lent of Revenue Certificate with this application. Tax payer ID# 74-3046250 o Does the Event benefit a charity? Yes No X o If yes, please name the beneficiary: Mission Staff: Pie foot traffic on Meadow Drive Nwnber of y ,.m., your,,.,&..:zation has been in business: four • Brief D ,.,.:j.(.:on of the Event SLQQ1. market with around 90 tents and multiple. ent:..La nment venues, including live music, pony rides, fake,,, cl.?. juggler and climbing wall. E. C_,1ed a ? was 75,000 in 2005. If the requested funds are `rr? ?; ?ed, we project 90,000 for 2006.. Hours are 9:30am - 3:00pm every Sunday from Fathers' Day to the Village Oktoberfest. Almost 1/3 of the vendors are Vail businesses or local non-rYvEi.,. (Non-profits parti_.,.ate free.) • Describe event will be 1...,oed within the Town of Vail: East Meadow Drive L. :.. Vail Road to Slifer Squ,..:,, if fiinding is approved. Otherwise, the market will go f om Vail Road to Village C.,L.. • Will any portion of the event take place outside of the Town of Vail? Yes X No If yes, please expl • ; Pl:,...,. ",.L. briefly how you will use the funds that you are. L.&.Amg f = the CSE: 1. Grow the MARKET into a major weekly FESTIVAL TOV/M - 1 - 2006 Appfi.;- for Funds 2. Attract new visitors to Vail fi.. neighboring Summit County, fi". the Front Range and I-70 thru traffic.- St,,;,-:Rcally the fiords will be used to a#d a third music ent area in ?amm Slifer Square, to advertise in Summit County, _ ge and on local radio. Will additional in-kind services be required fi.,... the Town of Vail? Yes _X_ No If yes, please explain, including a description of anticipated impacts on Town of Vail services: i••.e. bus service, parking, t/r•?affequ4mmnd ic ?....1«.?l,? unyp?.?clostn etch.. The event promoter will be a,-6.d for all•¦l labor, matmials OILY less such se/ ? l ?" ale.,.,. tally and .:t ..,,red as part of the Special Event Permit. $8,000 in kind funded by TOV Cot...e:l in ply budget for Traffic Control at Vail Road, installing?'.?,,oving bus stop and miscellaneous signs, trash removal; el?,. L.cal cow, etc. In town buses must be Y,".uteri:Ct. s E. Meadow Drive to Vail Road, the F1N11Y Road and Blue Cow Shoot Is this a: New event Existing event _X_ Number of }l? in existence: four Location(s) of event in previous East Meadow Drive ® Number ofpartie:Ya.?ts (athletes, artists, exhibitors, etc.)'anti.;.&W 100-125 Number of vohmL;,:a4, ;,;, 6 :ed 3 Number of event staffi 3 Total Number of q c,.,t'ators anticipated: 90,000 Local % In-state, (non-local) % Out of State % • If possible, would you intend to host the event in Vail beyond 2005? Yes X No If yes, for low many years beyond 2005? Annually _ w Do you anticipate requ:.6i:.4 fimding from the CSE next year? Yes _X_ No if yes, in what amount? $10,000 REQUAm," ATTA4.jbiiwtsu W t,.!b ' . wM mo be al?delnet Detailed event budget, inching all an&.jv.ted revenues and .:,. +:,..0; .5. D A+ib 4 4:..6 plan and detaEW of potential for J..,k.j Ajhips and media Previous y s.:r 3 event eva and ? ?& statemad (if existing event). ? Pastor pm jecftd &=66 r him of event afte,ndkm and . , ;..cling. ? Brief des.,.*,pCon of potential benefits to the Town of Vail, including an ,_?? # ? What return on investment should the Town of Vail ?;,.&.Fr .t? . G bo":zation rosters n'"" ® All officers and 1\I V./.i ire r-. ,,A:ons m Board of and positions The CSE .,r.,..:ates the inclusion of any additional sL r,r mut:,.:als, such as videotapes, articles and other printed materials. TOV/CSE -2- 2006 Appli M., for Funds PLEASE SUBMIT 15 COt ij&S (at least one formatted so as to be easily copied, Le. unbound, 8 % z 11 size) OF it tik, CONWIz it ki.0 APPLICATION AND REQLtku&" ATTAt-t idENTS TO: Vail C.,..,...'ion on Special Events C/o Sybill Navas Town of Vail. 75 S. Frontage Rd. Vail, CO 81657 For information and questions call Sybill Navas at 970 376-2394. EVENT NAME: PROPOSED DA 1 rb: Funding in the amount of Subject to the following conditions: was approved by the CSE on (date) Signature: CSE Coordinator Signature: ApplL,..! . ice Unless otherwise specified in the ..l.act, CSE fimds will be distributed per the following formula: ® 1 /3 of the amount t the signing of a contract stipulating the terms of the CSE's funding alloca#on- ® 1 /3 of the amount t r , .. verification of the placement of the first advertising 1/3 of the amount upon the c-...,)letion'of the event. TOV/CSE -3- 2006' Application for Funds Detailed Event Budset: See Attached The Vail Farmers' Market Marketing elan is: - Weekly multi-page ads in Vail Daily to aLuact Vail Valley visitors and locals - Posters distributed to valley, businesses - Ads in Summit County newsp.,,"; to attract tourists visiting Breckenridge, Dillon, Silverthorne, Keystone, Copper etc to Vail - Ads on Eagle & Summit County radio to dLact visitors and locals f..a towns along I- 70 as well as tourists traveling.-through Eagle County on I-70 - Ads.on front-range radio to ail.,.,. finnt ranj;".-. and tourists headed to the moi - Interviews and coverage on local TV - Plastic shopping bags with "Vail Farmers' Market" and logo given fee to vendors & customers. - Event listing in all nmq,.v. and web event calendars - Vail F?.?.ers' Market Website Media Exeosure: The Vail F,.....:,.J' Market has b;,& to ?? uy in variow L:, of its ;AA, and reputation. - Photos of the Vail Farmers' Market appeared in the July/August, 2005 Colorado AAA magazine distributed to its 485,000 members. - A photo of Scott, C...r:: signing his book at the Vail Farmers' Market app4,,.,4 in the Denver Post in August, 2005. - A two-thirds page photo of a jammed Vail Farmers' Market appeared on the front page of the Vail Daily in July, 2005. - Interviews and coverage on TV-8 and Plum TV Also, we have excellent relations with our many vendors and we cross-refi..,.ce websites. Several report telling their customers in other markets how great the Vail Market is. We encourage that by providing fiee plastic shopping bags to them ?'.::l the Vail Farmers' Market logo. Sponsors: Cash spo&?..jhips are c.t...,;,...1y of LLQ....vt to only. a few local businesses but interest will grow amongst consumer oriented regionaUV,&:?'?onal companies with in.,.?.w.+ed visitors, :, .?.,L<lly wL:". the number of visitors ex.,,4& 100,000 ne Vail Farmers' Market is on the brink of h:..,..y..ing famous. Meadow Drive Parb=shiu Board of Bu?..Gars: _ Low F4&A,&zca - Pregident Rayla Kundolf- Vice President Marty Stewart - Treasurer Jonathan Staufer - S"., "y Laura W,..,Q. -'Sergeant at Arms TOV/CSE -4- 2006 Applicatim for Funs DemoLa.,hics: We have not gathered demographic data but simple'observations show the vast majority of visitors are in the 35-55 age group. With the additions in 2005 of pony fides, climbing wall, face painting, free balloons, etc we have seen an increase in families with kids. Visitor Snendine' Almost one-third of our vendors are Vail:businesses. Most of them have,,,.. L.,:,,aced year after year which is a'strong indication that they are benefiting directly fh.,.,Y market sales. A quick survey of Meadow Drive businesses showed dramatic growth in Sunday revenues since the market was founded four years ago, with almost, half of those surveyed reporting that Sundays are now tl.,;,' . best sales days. Additionally at k" oner h, :Ced that July was now the bet sales month of the entire year. Return on Investment The Vail Farmers' Market provides -v J.. sales taxesJL,.v as well as a dramatic in--&4.&se in sales taxes L ..Y. many local businesses. It attracts locals and down-valley residents who would otherwise, not visit Vail on Sundays. Once here, they stroll though other parts of Town and visit many L ..y y. ses. The market also,,., ? ,rides a community m ,.,/?g place for locals and a significant MCOMC J 60 for local fits The greatest contribution, however, may be that the Vail Farmers' Market , ,., rides an enjoyable family activity for visitors every, Sunday from mid-June to mid-Sk+, :,r.iber. . Despite the} growth in summer C% ??.p?p'th..e.{ 200.5 ev"ca11?,: ,.. included rel?l-n?,1 Jy few non-m4,?...t day ?.,..& activities to keep * in V? an a, i : ! ? iti J A1j :i bti . YY :&w tLU A .L. wint kids. And, once visitors get into their vehicles to &...,,,h for something to do, they leave Vail and Vail bum lose a Ognificant opportunity for sales. Put a : , , ly, the Vail Market helps to keep visitors in town. With the planned 6 , . , rth, it will attract additional visitors to Vail The requested funding will be used to - alt.&„ t visitors who are lodging in other mountain communities or just p,,m:..g through to visit Vail. - a..--Ierate the market's growth into a major Ad which will ...;,je a significant visitor alhaction every weekend. - provide a sigmf.., A base of visitors who can attend newer or lesser known Sunday events, .y L y : 6 hm&d by the t,br.. TOV/CSE " -5- 2006 Application for r _...:., VAIL FARMERS' MARKET BUDGET '2005 MARKET .REVENUE VENDOR FEES $21,096 CSE $0 SPONSORS $2,000' IN KIND SERVICES $17.000 TOTAL REVENUE $40,096 'EXPENSES ADVERTISING $5,929 MAPS .S POSTERS $373 ENTERTAINMENT $8,080 INSURANCE $1,100 WEBSITE $365 SUPPLIES .$5,722 PAID SERVICES . $500 MANAGEMENT $0 MISCELLANEOUS $2,108 IN KIND SERVICES $17.000 TOTAL. EXPENSES $41,177 _ PROFIT/LOSS ($11081) IN-KIND SERVICES TOV -.traffic control, signs, etc $71500 JAZZ FESTIVAL -music $8,500 STORAGE $1.000 TOTAL $17,000 CSE SAVINGS - SLIFER SQUARE $0 2006. MARKET $24,000 $15,500 $2,000 $19.100 ** $60,600 $13,000 $400 $16,000 $1,200 x$400 $6,000 $1,500 $1,000 $2,000 $19.100 $60,600 $0 .$8,000 $10,000 $1..100 $1,9;100 $5,000 . I'-- OFFICE OF THE SECRETARY OF STATE OF THE STATE OF COLORADO CERTIFICATE I, Ginette Dennis, as the Secretary of State of the State of Colorado, hereby certify that, according to the records of this office, MEADOW DRIVE PROPERTIES Is a Nonprofit Corporation formed or registered on 05/22/2002 under the law of Colorado, has complied with all applicable requirements of this office, and is in good standing with this office. This entity has been assigned entity identification number 20021138330 . This certificate reflects facts established or disclosed by documents delivered to this office on paper through 10/06/2005 that have been posted, and by documents delivered to this office ele.,L,,..ically through 10/12/2005 (&, 12:39:53 . I have affixed hereto the Great Seal of the State of Colorado and duly generated, executed, authenticated, issued, delivered and communicated this official certificate at Denver, Colorado on 10/12/2005 @ 12:39:53 pursuant to and in accordance with applicable law. This certificate is assigned Conh-....,:?'.on Number 6323500. Secretary of State of the State of Colorado *::**+*ss***s****ss*t*s*****s*tt*at*tEnd of Certificate***s***rss*rss**ss*sss**:**ss**sfsfssss Notice: A certificate issued electronically from the Colorado Secretary of State's Web site is fully and immediately valid and effective. However, as an option, the issuance and validity of a certificate obtained electronically may be established by visiting the Certificate Confirmation Page of the Secretary of State's Web site, hun:, „„x sos staic., ).us ir= Ccrtitiru!rSear,11Criteria, do entering the certificate's confirmation number displayed on the certificate, and following the instructions displayed. Confirmine the issuance of a certificate is merely ootional and is not necessary to the valid and effective issuance ofa certificate. For more information, visit our Web site, h!ttr: 1n, u. cue. v!utr.ru.re, click Business Center and select "Frequently Asked Questions. " CERT GS D Revised 09/22/2005 I on Meadow Driw Dnve in Sundays, June 19 -Sept. 18 p For More Information: 970-479-1711 vaii@rockymountainmarkets.com www.vailfarmersmarket.com TOWN OF VAIL TI-I>;VAIL JAZZ FOUNDATION, • INC. P.O. Box 3035 VAIL, COLORADO October 13, 2005 81658-3035 970-479-6146 TEL Sybill Navas 970-477-0866 FAx Vail Commission on Special Events E-Mail: Town of Vail. vjf@vailjazz.org 75 S. Frontage Rd. Web Site: Vail, CO 81657 www.vailjazz.org Dear Sybill: CHRISTINE B. CARLSON Executive Director ` Enclosed is our event funding application for the Vail Commission on Special JOHN CLAYTON, JR. Events. Please find within several attachments, including the following: the Director of Education completed grant application, 2006 Budget for proposed programs, Marketing Plan Board of Directors and Media Exposure, Final Publicity and Marketing Report and Festival Evaluation, Operating Statement for 2005, Attendee Demographics and Spending, HOWARD L. STONE Estimated Incremental Room Nights and Spending, ROI,by the Town and Board Chairman of Directors' Roster. DR. KEN BLAYDOw Ross BOYLE Thank you for consideration and action on our grant application. JOHN CLAYTON, JR. ROBERT E. FORD Sincerely, JERRY FREDERICKS JOHN W. GcOVANDO ANDREA L. GLASS DR. WILLIE L. HILL, JR. Christine B. Carlson CHUCK HOLCOMB Executive Director, The Vail Jazz Foundation - MIKE PEAK enclosures CATHY STONE VAIL COMMISSION ON SPECIAL EVENTS EVENT FUNDING APPLICATION Please print or type all information ? EVENT: The Vail Jazz Festival's Jazz a. the Market Series and Washington Pren High School - Vail America Days and 4t' of July Parade ? PROPOSED DATE(S): June 25 -August 27, 2006 ? AMOUNT OF CASH FUNDING REQUESTED: $10.000 to moduce 10 shows on consecutive Sundavs and an additional $7:750 to bring the Washington Prep High School Marching Band and Jazz Ensemble to Vail for the Vail America Days. for a total of $17.750. • PRODUCING EN 11 t Y: The Vail Jazz Foundation, Inc. (VJF) President or Executive Director's Name: Howard L. Stone. Chairman Name and Title of Person Completing the Application: Christine Carlson. Executive Director. The Vail Jazz Foundation Address: PO Box 3035. Vail CO 81658 Telephone: _ 970/ 479-6146 FAX: 970 / 411-0866 WEBSITE: www.vailiazz.org E-Mail Address: _vifna,vailiazz.org Organization's tax status: For Profit Non-Profit* X Not-for-Profit* Non-Profit (501C-3), or Not-for-Profit (501C-6) organizations, please attach current State Department of Revenue Certificate with this application. Tax payer ID# 84-1305072 o Does the Event benefit a charity? Yes No _ X* o If yes, please name the beneficiary: * sunnort activities of a non-profit organization. Mission Statement: The VJF mission is to perpetuate jazz music through live performances that showcase the artistry and talent of great jazz musicians, and through jazz education, with a focus on young musicians and young audiences. Number of years your organization has been in business: _ 11 • Brief Description of the Event: Vail Jazz Festival's Jazz aa. the Market Series: As Dart of the summer-long iazz festival. the VJF will present ten free outdoor afternoon concerts durins the Vail Farmers' Market. The remainder of the. Festival (no fundine is reauested) will consist of seven ticketed nerformances at the Labor Day Weekend Jazz Partv (SeDt.1-4. 2006) at the Vail Cascade Resort & SDa. Washington Pren High School Jaii Ensemble and Marching Band- For - the eighth, -ear, the Vail Jazz Foundation in cooDeration with the Town of Vail would brine ,the one hundred member iazz ensemble and marching band to Vail from Los Aneeles. California, to Derform in the Vail America Days Fourth of July Parade and other Vail America Davs, Derformances in Vail. • Describe where event will be located within the Town of Vail: Vail Jazz Festival's Jazz n. the Market Series will be Dresented at the Vail Farmers' Market within Vail Village with the Labor Day Weekend Party being Dresented at the Vail Cascade Resort & .SDa._ Washington Pren High School Jazz Ensemble and Marching Band will march and perform in the annual 41h of Jule Darade in Vail. including other Derformances in Vail during the Vail America Days celebration. • Will any portion of the event take place outside of the Town of Vail? Yes X No If yes, please explain: Vail Jazz Foundation, Page I of 16 • Please describe briefly how you will use the funds that you are requesting fiv .. the CSE: Vail Jazz Festival's Jazz as the Market Series: Funding will be used to cover a portion of the cost to produce ten free "festival" performances during the summer, as part of the' 12v' Annual Vail Jazz Festival. _Expenses would cover booking of talent (local, regional and national actsl. nroduction. marketing, operations and staffing of the events. Washington Pren High School Jazz Ensemble and Marching Band. Funding would be used to cover a portion of the cost of bringing the marching band to Vail from Los Angeles. including travel (bus). meals and related expenses - See detailed budget Attachment 1. • Will additional in-kind services be required fi"... the Town of Vail? Yes. X No if yes, please explain, including a description of anticipated impacts on Town of Vail services: i.e. bus service, parking, traffic control, street closures, etc. Bus services for in-town transportation of the Washington Prep High School Marching Band to and from various performances will be required., • Is this a: New event Existing event. X _ Number of years in existence 11 Location(s) of event in previous years: Vail Jazz Festival's Jazz na, the Market Series: Over the last eleven nears. the Vail Jazz Festival has produced numerous performances throughout the Vail Vallev: however. the core performances have alwavs been held in the Town of Vail. these locations have included: Vail Farmers' Market on East Meadow Dr.. Vail Wine and, Arts Faire on the-International Bridge. Sundial Plaza. Seibert Circle, on-the lawn by the Gondola in Lionshead. the Vail Marriott Hotel and the Vail Cascade Resort & Spa. Washington Pren High School Jazz Ensemble and Marching.Band: the band has marched in the 4 h of Julv parade through the core of Vail and Lionshead as well as performed. at various locations in Vail and Lionshead over the past six years. excluding 2005. • Number of participants for the Vail Jazz Festival: (athletes, artists, exhibitors, etc.) anticipated 50 musicians Number of volunteers needed 50 Number of event staff 10 Total Number of spectators anticipated 75,000* at.Vail Farmers' Market and 3,500 at the Labor Dav Weekend Partv. Local 10 % In-state (non-local) 80 % Out of State 10 % Percentages are for the Labor Day Weekend Party only.. VJF conducted a one day survey at the Vail Farmers' Market and found that its demographics were closely aligned with results VJF's Labor Day Weekend Party (Attachment 4). *Stats on Vail Farmers' Market provided by Rick Scapello, event organizer. Vail Jazz Foundation, Page 2 of 16 • Number of participants for the Washington Prep High School Jazz Ensemble and Marching Band: (athletes, artists, exhibitors, etc.) anticipated = 100 students, 10 chaperons Number of volunteers needed 10 Number of event staff 5 Total Number of spectators anticipated attendance figures would be based on spectators for the 4t' of July parade. Local NA % In-state (non-local) NA -% Out of State NA % • If possible, would you intend to host the event in Vail beyond 2006? Yes X No If yes, for how many years beyond 2006? Indefinitely, as these are ongoing annual events. • Do you anticipate requesting funding firm..,, the CSE next year? Yes X No if yes, in what amount? $10.000 to continue to fund the Jazz n. the Market Series. and $7.750 for the Washington Prep High School Jazz Ensemble and Marching Band- see Marketing Plan. Attachment 2 REQUIRED ATTAui-ju dENTS (incomplete applications will not be considered): ? Detailed event budget, including all anticipated revenues and expenses. ATTACHMENT 1 ? Marketing plan and detailed explanation of potential for sponsorships and media exposure. ATTACHMENTS 2-1 AND 2-2 ? Previous year's event evaluation, including income and expense statement (if existing event). ATTACHMNETS 3-1 AND 3-2 ? Past or projected demographics of event attendees and spending.ATTACHMENT 4 ? Brief description of potential benefits to the Town of Vail, including an estimated # of incremental room nights and increased spending generated. ATTACHMENT 5 ? What return on, investment should the Town of Vail expect? ATTACHMENT 6 ? Organization rosters naming ATTAt thVIEENT 7:. ¦ All officers and respective positions ¦ Board of Directors and positions The CSE a.r.,: ciates the inclusion of any additional support matt,.:als, such as videotapes, programs, news articles and other printed materials. PLEASE SUBMIT 15 COr njS (at least one formatted so as to be easily copied, i.e. unbound, 8 % x 11, size) OF THE COMPLETED APPLICATION AND REQUIRED ATTACHMENTS TO: Vail Commission on Special Events c/o Sybill Navas Town of Vail 75 S. F.V..tage Rd. Vail, CO 81657 For information and questions call Sybill Navas at 970 376-2394. EVENT NAME: PROPOSED DATES: Funding in the amount of was approved by the CSE on (date) Subject to the following conditions: Vail Jazz Foundation, Page 3 of 16 Signature: CSE Coordinator Signature: Applicant Unless otherwise specified in the contract, CSE funds will be distributed per the following formula: ¦ 1/3 of the amount upon the signing of a contract stipulating the terms of the CSE's funding allocation. ¦ 1 /3 of the amount upon verification of the placement of the first advertising ¦ 1 /3 of the amount upon the completion of the event. Vail Jazz Foundation, Page 4 of 16 Attachment 1 VAIL JAZZ FESTIVAL 2006 BUDGET JAZZ a@ THE MARKET AND WASHINGTON PREP JULY 4:m ONLY JAZZ @ WASH THE PREP TOTAL MARKET JULY 4TH REVENUE COMMISSION ON SPECIAL EVENTS 17,750 10,000 7,750 VAIL JAZZ FOUNDATION FUNDING/SPONSORSHIPS 41,700 13,000 28,700 TOTAL REVENUE 59,450 23,000 36,450 EXPENSE ARTISTS FEES PRODUCTION LABOR OTHER PRODUCTION EXPENSES ADVERTISING PRINT PRODUCTION/ART WORK-PORTION POSTER PHOTO/VIDEO TRAVEL. STUDENT MEALS STUDENT INCIDENTALS LIABILITY INSURANCE FESTIVAL PROGRAMS-PORTION SUPPLIES DIRECT MAIL-PORTION WEBSITE-PORTION OTHER PROMOTIONAL OFFICE SUPPLIES/TELEPHONE, ETC EXCUTIVE DIRECTOR-PORTION TOTAL EXPENSES PROFIT/LOSS 8,200 8,200 0 900 900 0 350 350 0 2,000 2,000 0 500 500 0 900 900 0 100 100 0 19,750 0 19,750 12,000 0 12,000 1,500 0 1,500 1,750 0 1,750 1,200 1,000 200 500 450 50 500 450 50 300 250 50 500 450 50 500 450 50 8,000 7000 1,000 59,450 23,000 36,450 0 0 0 Vaii Jazz Foundation, Page 5 of 16 Attachment 24 11'h Annual Vail Jazz Festival Marketing Plan and Media Exposure In eleven years the Vail Jazz Festival has grown from one weekend of jazz (5 performances with attendance of 350) to a summer-long world class jazz festival with performances by over 50 world famous jazz musicians in Vail. In the past the Festival's advertising has included all media - TV, radio, newspaper, direct mail and the maintenance of our web site with a major emphasis on radio . advertising through our sponsorship relationship with KUVO, the all jazz radio station in the Front Range with an audience of over 100,000 high-end listener; plus other stations in Colorado Springs, Fort Collins, Avon, the Roaring Forks Valley and Grand Junction. In addition, with an expanded schedule over the summer there is the opportunity to encourage visitors to return to Vail for future performances throughout the summer. The Festival has produced live broadcasts of the Labor Day Weekend performances on KUVO as well as tape delayed performances both on KUVO and on NPR nationally. Both major jazz publications, Downbeat and JazzTimes, have favorably reviewed the Festival, as have the Denver newspapers. It is contemplated that these reviews will continue. Advertising and Promotion. The . Vail Jazz Foundation will promote the Jazz @ the Market Series as part of the 12`}' Annual Vail Jazz Festival through the following: 1. Marketing Poster - 400 posters distributed in July to Vail Valley information centers, lodging properties, retailers and restaurants - Festival posters contain a complete schedule of all performances throughout the summer. 2. Official Festival Programs - 15,000 Festival programs will be distributed on the same schedule as the posters to all points noted above and handed out to each person attending performances. 3. KBVA-TV8 & TV16- (10) two-minute live interviews on Good Morning Vail, every Thursday during the month of July and August promoting the 12th Annual Jazz Festival. 4. Vail/Summit Daily - Approximately twenty (20) Vail Jazz Festival ads, '/< page or larger. Approximate dates of ad schedule - late June through Labor Day Weekend 2006. 5. Bravo! Vail Valley Music Festival - One full page, four color ad promoting the Vail Jazz Festival will be placed in Bravo's program, with summer-long distribution from mid-June to August to all festival participants. 6. Festival Post Cards - approximately 7,000 direct mail event promotional cards will be sent to the VJF mailing list and distributed locally to Vail Valley information centers, lodging properties, retailers, restaurants and at select performances. 7. Jazz Notes Newsletter - approximately 7,000 spring newsletters will be sent to the VJF database. 8. VJF Website - The Vail Jazz Festival's Jazz @ the Market Series will be featured on the Vail. Jazz Foundation's website - www.vailiazz.oru. Last year the site saw an average of 7,261 unique hits during the year and the month of August showed the most volume with 4,367 unique hits. 9. Event Signage - A banner promoting the Festival will be placed at all Jazz @ the Market 'shows promoting the Series from late June through the end of August. 10. Press Coverage - A press release promoting the Vail Jazz Festival will be produced and sent to all media outlets currently on the VJF's press list, approximately 50 Arts & Entertainment writers in Colorado. 11. Promotional Mentions - Ongoing promotion of the Series will be made via live promotion mentions at each Jazz @ the Market show. While the Festival has attracted major sponsorship over the years (Gourmet magazine, a 4-page supplement with a 5+ million international readership; Master Card; Fireman's Fund; Yamaha; BBE Sound; plus Vail Jazz Foundation, Page 6 of 16 local/regional sponsors), it has not grown into a large enough event to negotiate a multi-year major sponsorship relationship. Local and smaller national sponsors help to support the Vail Jazz Festival and we continue to seek additional sponsors on an ongoing basis including seeking to attract major financial support on the corporate level. See Attachment 2-2 for the most current Festival Publicity and'-Marketmg Report. Vail Jazz Foundation, Page 7 of 16 Attachment 2-2 Final Publicity & Marketing Report 10th Annual Vail Jazz Festival (Results for the I Ph Annual Vail Jazz Festival to be complied by late Fall 2004) PUBLICITY AND MARKETING CAMPAIGN FOR 2005 WAS SUBSTANTIALLY SIMILAR TO PRIOR YEAR'S CAMPAIGN AND SHOULD BE RELATIVELY SIMILAR IN 2006) ADVERTISING. The VJF conducted an extensive print and radio advertising campaign.. Print ads were placed with a variety of general - into. op1 and niche - including Denver-based and local newspapers. Pre-recorded radio spots and live announcements were placed with both commercial and non-commercial stations in Colorado. PRINT Vail Daily, Summit Daily - 26 black and white ads running late June through the beginning of September, each no less than '/4 page. Bravo! Program - 1 Full-page, 4-color ad in program distributed at Bravo! Vail Valley Music Festival summer-long. Denver Post - 2 black and white ads in the Denver Post's Travel Section during the month of August in cooperation with the Vail Cascade Resort & Spa. RADIO KUVO - Denver, CO - 214 (:20) radio spots - extensive coverage Denver's jazz station, mid-June through the end of August. KCME - Colorado Springs, CO - 50 (30) radio spots on jazz shows promoting the Labor Day Weekend Party, during the month of August. KDNK - Roaring Fork Valley, CO - 64 (:60) radio spots on jazz shows promoting the Labor Day Weekend Party, during the month of August. KUNC - Northern Colorado - 37 (c 15) radio live spots. on Diverse Music, Jazz After Hours, Morning Edition and All Things Considered promoting the Labor Day Weekend Party, during the month of August. KKCH - Avon, CO - 50 (:60) radio spots with Live Liners 5.,... 7 am to 12 Noon promoting the Labor Day Weekend Party, during the month of August. - 30 (:60) radio spots, produced by Alpine Bank promoting the Labor Day Weekend Party. KTUN - Avon, CO - 25 (:60) radio spots promoting the Labor Day Weekend Party, during the month of August. - 30'(:60) radio spots, produced by Alpine Bank promoting the Labor Day Weekend Party. KSKE - Avon, CO - 25 (:60) "radio spots promoting the Labor Day Weekend Party, during the month of August. - 30 (:60) radio spots, produced by Alpine Bank promoting the Labor Day Weekend Party. . KZYR - Avon, CO 30 (:60) radio spots, produced by Alpine Bank promoting the Labor Day Weekend Party. Vail Jazz Foundation, Page 8 of 16 PROMOTION. The VJF organized a variety of promotional activities including on-air radio giveaways, direct mail campaigns and signage distribution. Sponsor logos were included on printed material, which was displayed and distributed. RADIO PROMOTIONS KUVO - Denver, CO - 4 one-hour programs featuring select artists from past Vail Jazz Festival ran during the month of August, every Saturday morning from 9:00 am to 12 noon to promote the Labor Day Weekend Party. - 1 one-hour feature on KUVO's "Live at the Oasis" Broadcast on September 2, 2004 featuring Hilton Ruiz and.Dave Valentine live in the studio to promote the Labor Day Weekend Party - 50 (:60) spots promoting "Live at the Oasis" ran the week of August 23 promoting the performance and the Labor Day Weekend Party. - Ticket Giveaway during Spring Membership Drive, 25 pairs of Labor Day Weekend tickets. KKCH - Avon, CO - Ticket Giveaway, 15 pairs of Labor Day Weekend tickets. KCME - Colorado Springs, CO - Ticket Giveaway, 10 pairs of Labor Day Weekend tickets. KDNK - Roaring Fork Valley, CO - Ticket Giveaway, 10 pairs of Labor Day Weekend tickets. NEWSPAPER PROMOTIONS Vail Daily - 60 jazz factoids in the format of a banner on the bottom of the front page of the Entertainment section ran daily during the months of July, August and early September to promote the festival and provide information on the history of jazz. AMTERIALSIDISPLAYS Tri-fold Mailer - 25,000, 4-color mailers were produced and sent to extensive mailing lists and distribution throughout the region. Festival Program - 15,000, 4-color digest- sized festival programs were produced for distribution throughout Vail Valley lodging properties and- concierges, retailers, restaurants, event and information centers. Marketing Poster - 400, 11 "xl T', 4-color advertising posters were produced for display throughout the Vail Valley, from East Vail to Glenwood Springs. Festival Art Poster - 400, 18"x24", 4-color specialty art posters were created for artist autographs and for resale. Festival Merchandise - Apparel and hats were produced for resale and promotional purposes. Credentials - 500, high quality, 4-color laminates were produced for VIP ticket holders. Banners & Signage - All major event sponsors had banners displayed at each session of the Labor Day Weekend Party. Major sponsor logos were also included on the stage banners present at both the Jazz @ the Market Series and the Labor Day Weekend Party, as well as the street banner which hung in Vail Village for four weeks leading up to the Labor Day Weekend Party. Website - Created.an extensive website including VJF program information, event listings, artist biographies, student scholarship winner information with hot- links to key sponsors. The site saw an average of 6,707 unique hits during the year and the month of August showed the most volume with 4,674 unique hits: Newsletter - A glossy. newsletter, published during the winter, was sent to 6,500 VJF VIPs. Vail Jazz Foundation, Page 9 of 16 PUBLICITY.- Publicity efforts targeted 50 media outlets including, local and regional print and television, top national jazz and cultural outlets, jazz societies, and Internet jazz and travel listings. The Vail Jazz Foundation mailed/emailed the following press releases: Release #1, 8/03/04 Release #2, 8%03/04 - The Vail Jazz Foundation Announces the 10th Annual Vail Jazz Festival - VJF Proudly Announces 2004 Vail Jazz Workshop Scholarship Recipients Confirmed coverage included the following: PRINT Vail Daily - Several feature articles ran in the Arts & Entertainment Section promoting the Labor Day Weekend Party, as well as weekly updates in the Community Calendar. Additional publications included: - Vail Trail, Destinations West, Vail Valley Real Estate Journal, Vail Valley Summer Adventure Guide, Vail Valley Magazine, Expressions, Prima 2004 Performing Arts Calendar, Alpine Bank 2003-2004 Calendar. TELEVISION INTERVIEWS KBVA-TV8 & TV 16. - (8) two-minute live interviews on Good Morning Vail, every Friday during the month of July and August promoting the 10th Annual Jazz Festival. Ticket Giveaway, 2 pairs of Labor Day Weekend tickets during the last two weeks of August. RADIO INTERVIEWS KKCH - Avon, CO INTERNET npr.org jazztimes.com festival.com citysearch.com kuvo.org visitvailvalley.com vailfarmersmarket.com - Select artists from the 10th Annual Labor. Day Weekend Party were interviewed the last week of August to promote the Labor Day Weekend Party. - Internet event listing - Internet event listing - Internet event listing - Internet event listing - Internet event listing - Internet event listing - Internet event listing CONCIERGE PROGRAM Information packets containing promotion materials for the 10th Anniversary Celebration of the Vail Jazz Festival were distributed to the top 25 hotels in the Vail Valley. Vail Jazz Foundation, Page 1.0 of i6 Attachment 3-1 The 11th Annual Vail Jazz Festival Evaluation The 11th Annual Vail Jazz Festival consisted of 16 separate -performances throughout the Vail from early July through Labor Day Weekend 2005. Performances included nine Sunday shows at the Vail Farmers' Market and seven shows at the Vail Cascade Hotel over the Labor Day weekend, 'all which were a part of our 11 `h Annual Vail Jazz Festival. Performances by international, national,, regional and local artists were, presented at the various shows: The nine shows at the Vail Farmers Market were presented free of charge with the remainder of the shows being ticketed events. The favorable response to the shows has encouraged the Vail Jazz Festival to continue the Jazz @ the Market Series during the summer of 2006 with local, regional and national talent in an effort to maintain a high profile of the Vail Jazz Festival. Record attendance of over 3,500 was recorded for the Labor Day Weekend portion of the Festival. Since the remainder of the performances was not ticketed, no accurate count ' can be made of the attendance; however, it is estimated that al F.vximately 75,000* people visited the Vail Farmers Market over the course of the summer. A detailed financial statement covering the Festival is attached as Attachment 3-2 * Attendance based on information provided by Rick Scapello, events coordinator for the Vail Farmers' Market. Vail Jazz Foundation, Page 11 of 16 Attachment 3-2 VAIL JAZZ FESTIVAL OPERATING STATEMENT FY 05 NINE JAZZ 0.THE MARKET CONCERTS ONLY REVENUE COMMISSSION ON SPECIAL EVENTS 8,500 VAIL JAZZ FOUNDATION FUNDING/SPONSORSHIPS 11,060 TOTAL REVENUE 19,560 EXPENSE ARTISTS FEES 5800 PRODUCTION LABOR 400 OTHER PRODUCTION EXPENSES 11 ADVERTISING PRINT 1,575 PRODUCTION/ART WORK-PORTION 500 OTHER PROMOTIONAL 389 POSTER 1525 P.HOTONIDEO 85 FESTIVAL PROGRAMS-PORTION 1,000 DIRECT MAIL-PORTION 750 WEBSITE-PORTION 575 OFFICE SUPPLIES/TELEPHONE, ETC-PORTION 450 EXCUTIVE DIRECTOR-PORTION , 6,500 TOTAL EXPENSES. 19,560 PROFIT/LOSS 0 Vail Jazz Foundation, Page 12 of 16 Attachment 4 11th Annual Vail Jazz Festival Attendees' Demographics and Spending The 11th Annual Vail Jazz Festival was comprised of two components - a nine week concert series on Sundays beginning in early July 2005, followed by the Labor Day Weekend Party. Detailed data covering the attendees at the Labor Day Weekend Party have been collected for many years and establishes that: • Attendees are not dependent on school schedules; • Approximately 65% of the attendees are between the ages of 45 and 64; • . More than 70% have an average household income over $100,000 per annum; • Over 60% have a college or post college education; , . . • The audience consists of 10% locals, 60% Colorado residents (non-local) visitors and 30% out of state visitors; and • App.,,ximately 68% of the attendees return to Vail for successive Festival performances. With the expansion and increased profile of the musical talent that was featured at the concert series this past summer, the Vail Jazz Festival believes that individuals in the Front Range who have been attendees at the Labor Day weekend concerts were attracted to Vail for some of these free jazz concerts and our findings from a survey indicated that the demographics of the attendees resemble that of the Labor Day Weekend Party attendees. While the data for the Labor Day Weekend Party portion of the Vail Jazz Festival indicates substantial direct benefits to the Town of Vail through increased sales tax revenue, no precise data exists to determine the spending of attendees at the Jazz @ The Market performances. Anecdotal evidence suggests that the performances attract individuals to the Vail Farmers' Market who would not have otherwise visited the Market. In addition, in many cases the performances provide a compelling reason for Market visitors to extend their stay in the village. These visitors obviously make purchases while they are at Market with many .visitors using the performance venue as a place to have lunch before continuing on with exploring the village and Farmers' Market. Vail Jazz Foundation, Page 13 of 16 Attachment 5 The Vail Jazz Festival Estimate of Incremental Room Nights and Spending Since this application does not cover the Labor Day Weekend Party portion of the Vail Jazz Festival, no determination of the incremental room nights and spending is calculated; however, as is indicated above it-is believed that there is a substantial benefit that accrues to the Town of Vail, in the form of increased sales tax revenue derived from the audience at the Jazz @ The Market performances. Vail Jazz Foundation, Page 14, of 16 Attachment 6 Expected Return On Investment By Town Of Vail In eleven years, the Vail Jazz Festival has grown from one weekend of jazz with 350 guests to an event that now entertains literally tens of thousands of visitors throughout a summer-long season, including drawing a large number of visitors to Vail over the historically "slow" shoulder season in early September each year. The Festival's reputation for high quality is consistent with the image Vail projects and its audience is composed of the right demographics. With the presentation of numerous free concerts during the summer in Vail, the Festival has successfully created an ambience of fun and that "cool feeling" that's associated with jazz. The investment in the Festival by the CSE actually -fulfills two of its objectives: the structure of the concerts provides summer-long street entertainment; and allows the Vail Jazz Festival to continue to expand its audience in order to attract sponsorship and further increase the size and scope of the event, with .the long term goal of becoming an ICON EVENT in Vail. Expansion of the Vail Jazz Festival will produce not only the direct economic benefits of more "heads in beds and retail sales",.but the CSE will be making an investment in a proven event with a growing audience. NOTE: THERE IS NO START-UP CAPITAL OR SEED FUNDING THAT IS NECESSARY IN ORDER TO GROW THE FESTIVAL. Therefore the risk of an investment in a start-up is not present. Support for the Festival allows the TOV to leverage its investment by expanding a proven and successful event while immediately getting a "bang for its buck." The continuing growth of attendance and the ability to further expand the Festival therefore provides the opportunity to substantially maximize the CSE's return on its investment. Vail Jazz Foundation, Page 15 of 16 Attachment 7 i mL VAIL JAZZ FOUNDATION, INC. BOARD OF DIRECTORS, OFFICERS AND STAFF ROSTER Officers and Staff Christine Carlson, Executive Director Howard L.'Stone, President and Chairman of the Board Catherine Stone, Secretary and Director Directors Ross Boyle John Clayton, Jr., Director of Education Frank T. Connors Rob Ford John Giovando Andrea L. Glass Dr. Willie L: Hill, Jr. Chuck Holcomb Mike Peak Barry White Vail Jana Foundation, Page 16 of 16 VAIL C®NI1VIISSION ON brv CIAL EVENTS EVENT FUNDING APPLICATION Please print or type all information ? EVENT: VA I L AmOP-1 c-A ]7A*5 ? PROPOSED DATE(S): ..1-U L,4 4 , 2 D O tv ? AMOUNT OF CASH FUNDING RBQUESTED: J_bD, DOD ? PRODUCING EN i i i Y: EA 6 LC VA L1.! FUEIJ7 J . / ?j C - President or Executive Director's Name: LAU f-19 .A5YYl1 St= /?I Name and Title of F:,. ? Completing the Application: -1 - e 4S A By vE Address: p. 0 • Box I IS EA&L,E, . GP 8 UP- 31 Telephone: /S-IISa- Cell: /371o-3-7SloFAX' 5-SCo 8 I WEBwl= -. WWV . Vkl t_AmeV_16Anr4U5, corn. E-Mail Address: Ld.U*1 e_ @ VA ILA a7sFE srl UA-L • c_onj G-&-ization's tax status: For Profit ? Non-Profit* Not-for-Profit* Non-Profit (501C-3), or Not-for-Profit (501C-6) organi?ations, please attach current State Department of Revenue Certificate with this application. Tax payer ID# $ `)' -: / 4 799 D a o Does the Event benefit a charity? Yes ? No o If Yes, Please name the beneficiary: PAQTiALd_gq( { 5c o0L ??QDU ?S Mission S:.u;....erd: TO egM11Z,49 n uf} LI_Mg?FW) ?Jp raAej5 0!SS / UA-I .S "g PEGTA-MQ.S n F .4 tL A &-E5. Number of years your eo..:zation has been in business: (O ? Brief Des. j*,.:on of the Event: - PAT12.?oTIc PRi2#Ek-? _ CDD(zD1A)*n 1,N O VA-IL EV£1V'75 off' JU L5/ q (6T12tt:r OV/ rr1/nl/Jt •NnVif i -meRT? 1---7J 7ExTA / NmEx?7 ..At J 1> 1%Am 1 Ly Acn v) ?1 E S? - .FcK? 'P?r?k1?v??KTx+?Nm?vi FiRew4 I%S .b I5 PLJ+L/ ? Describe where event will be located within the Town of Vail: YA1:L. &)D Lrou5He-AD V,1u_A6e-S 3 FopD P49-r- 0 Will any portion of the event take place outside of the Town of Vail? Yes ? No If yes, please explain: TOV/CSE -5- 2006 App for Funds ? Please describe briefly how you will use the funds that you are requesting from the CSE PA)ZA-DO EAUit9TA-1A1mEN7 516AA 1E_ JEL&EWOi21s5 SffOIN FVPAJT Ow??ATI DtiJS Fo 2p - PAPLYL 65ti ji A-i MEX T ? Will additional in-kind services be required ' . the Town of Vail? Yes ,/ No If yes, please explain, including a description of anticipated impacts on Town of Vail services: i.e. bus service, parking, traffic control, street closures, etc. The event promoter will be charged for all labor, materials and equipment unless such services are snecifically exempted and approved as part of the Special Event F;,....:?. * PLEASE 5E-0 A?Tl?GH ?D p Is this a: New event Existing event z Number of years in existence 30 Location(s) of event in previous years: VA-1 L_ Vl ?? - - Ll LWsl467I-r) ? Number of participants (addeles, artists, exhibitors, etc.) -:30,06 D 'iu MIL Number of volun.'Q"., needed ,8' Number of event staff /S Total Number of.,r," .ors anticipated 49,CW t o/ AL_ Local 30 % . In-state (non-local) 5D % Out of State.;)p % ? - If possible, would you intend to host the event in Vail beyond 2005? Yes ? No If yes, for how many years beyond 2005? ? Do you anticipate requesting funding a.,... the CSE next year? Yes V No If yes, in what amount? * (0 0, DD O REQY„ru,D ATTACHMENTS (nxornplete applications wM not be ea ..OZ -6. .d): ? Detailed event budget, including all anticipated revenues and ? Marketing plan and detailed expL-..;on of potential for sponsorships and media ? Previous year's event evaluation, including ?.,...e and expense ..ent (if existing event). ? Pastor proj:,.,Wd demographics of event attendees and spending. ? Brief des.,.:r. won of 1 ?:.?;al benefits to the Town of Vail, including an estimated # of in.,.....ental roan nights and :....: ,ad spending generated. . ? What return on investment should the Town of Vail expect? ? rosters naming. ¦ All officers and respective positions Board of Directors and positions TOV/CSE -6- 2006 Application for Funds The CSE ,,..i.,--ates the inclusion of any additional support materials, such as vid.,-- ,es, pro.. s, news articles and other materials PLEASE SUBMIT 15 COPIES (at least one formatted so as to be easily copied, i.e. unbound, 8 % a 11 size) OF nJ& COMPLETED APPLICATION AND REQUIRED ATTACHMENTS TO: Vail Commission on Special Events C/o Sybill Navas Town of Vail 75 S. Frontage Rd. Vail, CO 81657 For information and questions call Sybill Navas at 970 376-2394. EVENT NAME. PROPOSED DATES: Funding in the amount of was am,w„ved by the'CSE on (date) Subject to the following conditions: Signature: CSE Coordinator Signature: Applicant Unless ot:.?. Jise specified in the -..,L.4 CSE funds will be dislnb uted per the following fommula: ¦ 1/3 of the amount upon the signing of a contract.,..:, ..hating the tams of the CSE's funding allocation. • 1/3 of the amount upon sari ?:.:.on of the placement of the first advertising ¦, 1/3 of the amount upon the letion of the event. TOV/CSE -7- 2D06 Application for Funds 2006 Vail America Days Event Proposal Event Date: Location: Event Goals: Anticipated Attendance: Benefits of the Vail America Days: July 4, 2006 Vail Village; Lionshead; Golden Peak • To produce a quality, safe, patriotic festival that keeps guests in Vail throughout the day • To 6re the parade entertainment • To .-rate a quality fireworks and entertainment venue in the evening 30,000 • Ambient Entertainment ?.. sided for guests in town during the busiest weekend of the summer months • Event is established and known regionally as one of the best July 4 parades • Quality entertainment for guests ® Cross-r..,...otion opportunities to bring guests back during slower times Projected Demographics/Spending: • Vail America. Days attracts families of all ages to the Town of Vail to enjoy one of America's favorite holidays. As stated above, creating more to do within the Town of Vail will increase the guests' stay and hopefully they will ?,,--d more. • To continually strive to enhance our fireworks show will pay off in the future and help drive additional business during the slower times of the year. P.O. Box 6499 * Vail, CO 81658 aF www.voilamericadays.com Ar 970-376-3756 or 970-390-6264 * 970-328-5681 fax 2006 mail America Days Request for In-Kind Services from the T, , P ... of Vail Eagle Valley Events, Inc. requests the following in-kind services for the Vail America .Days event. fi.,LU' the Town of Vail: Police: • Assist with road closure at parade line-up (at Golden Peak parking lot) and assist with traffic c..,.L,rl on Vail Valley Drive during ya.ade. Apy.r,ximate tunes of 7 AM -12 PM. • Assist with street closures and traffic c.,..L,,.l along Vail Valley Drive/Meadow Drive/East Lionshead Circle for parade route fi.,. 7 AM - 12 PM. Also assist with traffic control along Frontage Road for parade line-up (8 AM) and fireworks viewing (9 PM). • Provide lead ycmade vehicle for parade route. • Provide routine patrol at Ford Park for fireworks viewing/entertainment from approximately 8 PM -11 PM: Public Works: • Provide personnel to assist with trash removal fi.w parade route. • Raise bus gates along parade route by 7 AM on July 4 until 12 PM. • Hang event banners in arr.oved areas (Bridge Street and Lionshead). • Hang . ?,"? banners in roundabouts. Assist with street sweeping at conclusion of parade. • Deliver barricades along parade route and to Ford Park. • Provide 20 event trash boxes for parade route to Eagle Valley Events. • Provide electrical tie-in for stage/lights/sound at Ford Park stage. • Provide personnel to turn off sprinkler system in Ford Park and along parade route the morning of July 4. AM on July 4 un?112 ? at 7 been awe route gus o alollg s ystem 9 routebussa P pNL for eni Fore- © Assist wig works Pe ofFord park tJ>ro unel for wad o provide peo- `newins con,tlfir 2006 Vail Anieer ca Days Proposed Event Budget Revenues: CSE Contribution $ Sponsorships Parade entries Merchandise sales Total Projected Revenues: $ Expenses: Advertising/Promotions $ Printing/posters/brochures New.t,.,- ads/insert Radio ads Event supplies Signage Street banners Children's activities Decorations Operating Expenses Parade Entertainment Lodging Sound Systems Equipment Rental Ford Park Event orchestra/En:.. `, :-...-p••• Entertainment E..t,o.-se Stage/Sound Rental Children's E-L...;Jnment Security Fireworks Admini L&Gve E?ij,;,..ses Staffng Management Fee Permits Sponsor Expenses Insurance Total Projected Expenses: $ 60,000 26,500 500 500 87,500 6,000 8,700 18,800 20,100 21,000 10,600 1,500 850 87,550 2006 Vail America Days Marketing Plan/Potential for Sponsorship COninonents of Marketing Plan: ® Direct Mail Postcards announcing parade theme and containing information on participating m parade/listing of Vail America Days schedule of events. e . Newspaper Advertising An advertising schedule will rum in Vail Daily, Summit Daily, and Glenwood Post. Vail America Days purchases a frill-page ad'in a pullout section coop-,,.--*-g with other.Eagle County towns containing a , ,„...? .:.hensive schedule of events for the holiday weekend. e Web presence www.vailamericadavs.com lists all activities for Vail America Days e Town of Vail website Vail America Days has a link on the TOV website listing all Independence Day activities and contact information. e Event posters . P"'",., listing a ,..-,,fete event schedule are distributed throughout Eagle County Media Exuosare/Public Relations: Although the Town of Vail public information office assists with public relations for this event, Eagle Valley Events, Inc. will pursue a couunct with. an independent public relations agency to increase media coverage for Vail America Days. Potential for Snonsorsbim Eagle Valley Ev;;.6, Inc. will pursue the 2005 presenting and community sponsors for .re-booking for the 2006 event.. We will also aggressively sell additional sponsorships to enhance the Vail America Days event. With the addition of the Ford Park venue to the schedule of activities, other sponsorships are possible. We will also pursue relationships to help with in-kind sponsorships for this event. 2006 Vail America Days Town of Vail Return on Investment Eagle Valley Events, Inc. strives to produce a quality, safe, patriotic event for the Town of Vail. This ambient event takes place. on most likely the busiest weekend of the summer months. By .,.".L;ng an added attraction of the Ford Park venue to the schedule of events, the goal of Vail America Days is to keep guests and Fngle County residents in. Vail longer on July 4. ' Thus, the event hopes to influence in..., ??sed spending on July 4 in the businesses in town. The event itself generates an estimated 75 room nights on July 3 and 4. The event demo,?.,,hics are families. With the combination of other events over the July 4 holiday weekend, the return on investment for this event in.,.",ses greatly. 2005 Vail America Days Event Dates: July 4, 2005 Venue: Parade route: Golden Peak to Lionshead Ford Park Estimated Attendance: 30,000 Event Components Vail America Days Parade Street entertainment immediately following parade in Lionshead, Meadow Drive, and Vail Village Free musical and children's enterta nment in Ford Park, 1 PM to 10:30 PM Fireworks at Golden Peak Advertising that included all Vail activities for the week Development of Sponsorships Vail America Days added Millennium Bank as Presenting Sponsor of this year's event. The Gallegos Corporation returned as a Supporting Sponsor of Vail America Days. Total sponsorship for the event was $76,200. Event Expenses: Advertising $ 5,655 .7% Event Supplies 8,547 11 % , Parade Entertainment 12,510 17% Ford Park Event 24,744 32% Fireworks 16,000 21% Lodging 2,826 4% Admin/Staffing, permits 5,563 7% Insurance 573 .1% TOTAL $76,418., Event Marketing Plan: Vail America Days advertising dollars were spent on the following: -Vail Daily/Vail Trail - V2 page, 2/3 page, Full,page, and Pull-out section ads - Event Posters = 500 (11 -x 17) posters - Event inf, .ation pamphlets distributed via the Inf„Y...ation Centers and to all lodges - 3,000 - Radio: KTUN, JACK FM, KSKE, KNFO - 8x/day, live interviews, live reads - Town'of Vail website - Event schedule link • Live, interviews took place on all stations the week prior to the holiday weekend and appearances were made on TV 8. • Vail America Days participated in a cooperative event schedule with Avon, Minturn, and Eagle in the fem.... of a pullout section in the Vail Daily listing all scheduled activities, listing in the daily calendar listing and series of newspaper ads run. Additional 2005 Vail America Days information: • The Ford Park venue was added as a replacement on July 4 of the BravoI Patriotic Concert The hours were 1:00 pm -10:30 pm with continuous family entertainment. The fireworks display was simulcast to the orchestra • The addition of more marching units in the parade continues to be a goal of the committee. Recruitment has already begun immediately to increase the number of marching units in the r..4de and enhance the entertainment value of the parade. Washington Prep Band was missed in the parade this year The impact of the Vail America Days on Vail's "Sense of Community": Vail America Days e„..l.:butes to Vail's sense of community in the following ways: Largest traditional parade in Eagle County: The Vail America Days .-"de .i."'"cts spe. ;al?..s fig... throughout the area. Spectators are visitors. to Eagle County as well as residents of the The r,.. Uipation of the business community and non profit groups keeps the parade vital and upbeat. The addition of music is important to keeping the parade fresh. Working with local non-profit groups: The Vail America Days ..-"nittee invited local non-profits to t:,.;... up with local businesses to participate in the parade. AFI,..Aimately 35% of the parade entries were non-profit groups. Working with local youth groups: Vail America Days invited student groups of Eagle Valley, Battle Mountain, and the Christian High Schools to participate in the parade. Students were parade marshals, worked at parade registration, and assisted announcers during the parade. S Vail mmetigs .o;, ;oizaltio®sl "toste Lame ussm pwn? Eye' xo,4? NI°oce Vic a??H` C? y,Jiuiams ?11ing. 'up Noel L ,Kith F ade yme and Addi-e Lame .d to assist staff dditiaval staff ate A 'i. i' VAIL COMMISSION ON SPECIAL EVENTS EVENT FUNDING APPLICATION Please print or type all information ? EVENT: The Harvest Festival ? PROPOSED DATE(S): September 23"&20,2006 ? AMOUNT OF CASH FUNDING REQUESTED: $3200 • PRODUCING EN Y: Meadow Drive Partnership President or Executive Director's Name: Lourdes Fc at a= - President Name and Title of Person Completing the Application: Lourdes Ferzacca. & . Jonathon Staufer Address: 122 E Meadow Drive Vail, CO 81657 Telephone: 970/476.4403 Cell: 970-376.1858 FAX: 970/479.6930 WEBSITE: www.vailsmainstreet.com E-Mail Address: 16urdesferzacca@yahoo.com Organization's tax'status: For Profit Non-Profit* Not-for-Profit* X Non-Profit (501 C-3), or Not-for-Profit (501 C-6) organizations, please attach current State Department of Revenue Certificate with this application. Taxpayer ID# 74-3046250 o Does the Event benefit a charity? Yes No X o If yes, please name the beneficiary: Mission Statement: Promote and Enhance Business on Meadow Drive Number of years your organization has been in business: 4 (four) • Brief Description of the Event: Building on the enormous success of the Vail Farmers' Market; Meadow Drive Businesses would . like to celebrate the ending of summer with The Harvest Festival. This festival will occupy a weekend that is traditionally busy with leaf-peeping visitors, but which typically has offered very little in the way of "reason to stay" entertainment. The festival will be two day family-oriented event. It will be a celebration with Colorado produce, Colorado wine, Colorado beers and Mountain Blue Grass Music. There will be a central festival tent on Meadow Drive in which the entertainment will be located with dancing. This area will be decorated with bales of hay, corn shocks etc... to give to the ambiance of a fall festival. There will be other tents surrounding, featuring food; wine and beer. There will be another designated area for children" activities,' such as pony rides, horseshoes, leaf painting, roping and others. On Saturday afternoon the festival will center on music,' dancing and a bar-b-cue. In the tradition of the West, we will hold a square dance on Saturday night for a wider audience: On Sunday there will be music, children activities . that will compliment the last farmers market of the season. TOV/CSE - 1 - 2006 Application for Funds • Describe where event will be located within the Town of Vail: Meadow Drive From Villace Center Road to Vail Road • Will any portion of the event take place outside of the Town of Vail? Yes X No If yes; please explain: Please describe briefly how you will use the funds that you are requesting from the CSE: CSE funding. will go into the general fund used to run the event, such as advertising, security, live music, Large festival tent and rentals, family entertainment (hayride, games etc....) and decorations (pumpkins, hay bales, corn shocks) Without adequate CSE funding; The Harvest Festival,in Vail will not be held., • Will additional in-kind services be required the. Town of Vail? :Yes X No If yes,, please explain, including a description of'anticipated impacts. on Town of Vail services: i.e. bus service, parking, traffic. control, street closures, etc. The event promoter will be charged for all labor, materials and equipment unless such services are snecifically exempted and approved as part of the Special Event Permit. Traffic Control, in town buses must be. re-routed flu,,. East Meadow Drive to Vail Road, installing and removing miscellaneous signs, trash removal etc... • Is this a: New event X , 'Existing event Number of years in existence Location(s) of event in previous years: • Number of participants (athletes, artists, exhibitors; etc.) anticipated 10 to 15 `Number of volunteers needed 5, (five) Number of event staff 5 (five) Total Number of spectators anticipated 1500 each day Local 50% In-state (non-local) 40% Out of State 10% • If possible, would you intend to host the event in Vail beyond 2005? Yes X No If yes, for how many years beyorid 2005? Annually • Do you anticipate requesting funding fiv.. the CSE next year? Yes X No If yes, in:what amount? $32,000 estimated REQUIRED ATTAt_:tuvIENTS (incomplete applications will not be considered): ? Detailed event budget, including all anticipated revenues and expenses. Marketing .plan and detailed, explanation of potential ' for sponsorships and media exposure. TOV/CSE -2- 2006 Application for Funds ? Previous year's event evaluation, including income and expense statement (if existing event). ?„ Past or projected demographics of event attendees and spending. ?, Brief description of potential benefits to the Town of Vail,. including an estimated # of mi ..,...ental room nights and increased spending generated. ? What return on investment should the Town of Vail expect? ? Organization rosters naming: ¦ . All officers and respective positions ¦ Board of Directors and positions The CSE arp?c,ciates the inclusion of any additional support materials, such as videotapes, programs, news articles and other printed materials. PLEASE SUBMIT 15 COr iv S (at least one formatted. so 8s to be easily' copied, i.e. unbound; 8 % z 11 size) OF t ttr, COMPLETED APPLICATION AND REQUIRED ATTActiadENTS TO: Vail Commission on Special Events C/o Sybill Navas Town of Vail 75 S. Frontage Rd. Vail, 'CO 81657 For information and questions call Sybill Navas at 970 376-2394. EVENT-NAME: PROPOSED DATES: Funding in the amount of was approved by the_CSE on (date) Subject to the following conditions: Signature: CSE Coordinator Signature:. Appli Unless otherwise specified in the contract, CSE funds will be distributed per the following formula: ¦ 1/3 of the amount upon the signing of a contract stipulating the terms of the CSE7s funding allocation. • 1/3 of the amount upon verification of the placement of the first advertising ¦ 1/3 of the amount upon-the completion of the event. TOV/CSE -3- 2606 Application for Funds The Harvest Festival 2006 Budget Item Operating Security . Tent Rental Music & Entertainment Misc. Recitals Advertising Coordinator Total R: „.-_ue (estimated) CSE Funding Sponsorships Fees revenue The Harvest Festival Marketing Plan $32,000 Estimated $3;000 + $3,000. The marketing plan for 2006 is primarily aimed at "reason to visit and stay in Vail. Once established, the Festivals efforts will shift to attracting new visitors. - Ads m Vail Daily and Front Range publications to attract visitors and locals - Posters distributed to Vail businesses, mailings and concierge contact - Interviews and coverage on local TV - Event listing in all newspaper and web event calendars Media Exposure: This is a new event so media exposure will initially be limited to local press releases and paid advertising. We do expect the event will also be promoted by the Colorado Wine Board and to get free news coverage from the Vail Daily. Snonsors: Cash sponsorships will initially be of interest to only a few local businesses. They will grow as the Festival grows. Meadow Drive Partnership Board of Directors: Lourdes Ferzacca - President Rayla Kundolf = Vice President Marty Stewart - Treasurer Jonathan Staufer - Secretary Laura Warren - Sergeant at Arms Demographics and Visitor Spending: Unknown at this time. $4,000 $6,000 $4,500 $6,000 Cost 1$4,500 $10,000 this may change bases on sponsorships 113,000 I $38,000 Return on Investment: The Harvest Festival will generate vendor sales taxes/fees as well as increased sales and taxes from local businesses. It will also attract locals and down-valley residents who would otherwise not visit Vail. .. Y OFFICE OF THE SECRETARY OF STATE OF THE STATE OF COLORADO CERTIFICATE I, Ginette Dennis, as the Secretary of State of the State of Colorado, hereby certify that, according to the records of this office, MEADOW DRIVE PROPERTIES is a Nonprofit Corporation formed or registered on 05/22/2002 under the law of Colorado, has complied with all applicable requirements of this office, and is in good standing with this office. This entity has been assigned entity identification number 20021138330 This certificate reflects facts established or disclosed by documents delivered to this office on paper through 10/06/2005 that have been posted, and by documents delivered to this office electronically through 10/12/2005 (a? 12:39:53 - I have affixed hereto the Great Seal of the State of Colorado and duly generated, executed, authenticated, issued, delivered and communicated this official certificate at Denver, Colorado on 10/12/2005 @ 12:39:53 pursuant to and in accordance with applicable law. This certificate is assigned Confirmation Number 6323500. Secretary of State of the State of Colorado ****s*s*********s********ssss*ss***s***sEnd of Certificates*sss*s***s*s*s*sss*ssssss*******s**ss** Notice: A certificate issued electronically from the Colorado Secretary of State's Web site is fully and immediately valid and effective. However, as an option, the issuance and validity of a certificate obtained electronically may be established by visiting the Certificate Confirmation Page of the Secretary of State's Web site, Irtr_Hti,i. p to rrr u.rn hi -C'ertiircruc.SrurclrCrirrriu. h entering the certificate's confirmation number displaved on the certificate, and following the instructions displayed. _ Confirming, the issuance of a certificate is merelv ontional and is not necessary to the valid and effective issuance ofa certificate. For more information, visit our Web site, trap: +ru,r.s s.srurr.cu.rn click Business Center and select "Frequently Asked Questions. " CFRT GS -D Revised 09/22/2005 VAIIL.. CONIldIISSION ON SPECIAL EVENTS EVENT FUNDING APPLICATION Please print or type all Information ? EVENT: VA I L Af --F5 ?ESTC V? L ? PROPOSED DATE(S): _Aij? , aL?(o ? AMOUNT OF CASH FUNDING .REQUESTED:430. 00 Z) ? PRODUCING EN i i r f: OA6te VA U Ey EUEMT51 / N c ,- President or Executive Director's Name: LA _L IZ I 1 A-!SM U SS6 IV Name and Title of Person Completing the Application: 60d n E Address: ?." D • ?dX I I S ?.Atr--tom , Ge (lo 3 I Telephone: / CelL / 31fo-3ZSloFAX 3a8 - S (o 8 WEBSITE: vWW w . VAI LARi-rr, - 1 VAL. C-CY11 E-mail Address: t 0umh e (P 1 0.1 I arh s'+i va) . co in Organization's tax status: For Profit ? Non-Profit* Not-for-Profit* Non-Profit (501 C-3), or Not-for-Profit (501C-6) -.,wimtions, please attach ci.... u? State Department of Revenue Certificate with this application. Tax payer ID# .95 4 -I L- -1 -:;C aDa o Does the Event benefit a charity? Yes No o If yes, please name the beneficiary:. =-Sion S- IN VA-1 L Number of years your organization has been in business: - LO 17 Brief Description of the Event PLEA 66-9 I-I-T'1 AC44 ? ? Descnbe where event will be located within the Town of Vaik _ePrS'r L.-1006149r1? ctP-cL-E (AfLTISTS? 0,11 Z7A I K)m-EK T- + C ;N (LbrLp- J l -.., AC f I V 1 IZ/ (U DIJ64Q)b NAI-L> _Aa--n ST 1 1Y1 ?"fl QIJS . 1 alu5 1? VYl I:}!?1 u Will any po..:..:.. of the event take place outside of the Town of Vail? Yes ? No . If yes, please explain: TOV/CSE -5- 2006 Application for Funds ? Please describe briefly how you will use the funds that you are requesting L.,-' the CSR t%vEtUT ?l 61?? l ?rn?xl {?A- N N?-? L?IW,S{ Okf-) M `LL AG-TIV IT1?S AnV>?T?SI I?G (F2o1JT R?PrtJG ? ? - MebI A - ? Will additional in-kind services be required from the Town of Vail? Yes t/ No If yes, please explain, . including a des.:, ::on of anti..;t 44 at impacts on. Town of Vail services: i e. bus service,, parldng, traffic c....t..,l, closures, et-'The event promoter will be charged for all labor, materials and equipment unless such services are specifically ex;,-.wed and ved as part of the S!al Bvenf P.?_.. :t. PL1JPr? ?1? +?'?TA?-U-I??D ? Is this a: New event Existing event ? Number of years in existence 0 Location(s) of event in previous years: L olUS9SPr1J MALL C. Number ofp'articipanis (athletes, artists. exhibitors, etc.) SrS Number of voL ." 4 needed Number of event staff 1 S Total Number of.r:,.,ators antic,-r,..:,1 DOD -f- Local 2-0 % In-state (non-local) Sd % Out of State 30 % ? If possible; would you intend to host the event in Vail beyond 2005? Yes V1 No If yes, for how many years beyond 2005? ? Do you anticipate requesting funding from the CSE next year? Yes ? No If yes, in what amount? 36 s ODO REQUIRED ATTACHMENTS (ineoi pl sppllcatapns M not be consider: ? Detailed event-bud get, including all anticipated revemies and.;;',..:...ses. ? Marketing plan and detailed . expL:..:::.on of potential for spoasoiships and media exposure. > Previous year's event evaluation, including i..??.,...e and expense statement (if existing event). Past of projected demographics of event ,;,-.-.. lees and' .spending ? Brief des..*v?;bn of, benefttg to the Town of Vail, including an -.., ...steel # of in...;....ental roam nights and spending generated. ? What retam on investment should the Town of Vail expect`? ? Q.eo_:zation rosters naming: ¦ All officals and respective positions . ¦ Board of Directors and positions TOV/CSE -6- 2006 Application for Funds The CSE w, ,.....:a.,j the inclusion of any additional support materials, such as vi.. ,.,t,.?,es, pro6,.:..:.s, news articles and other,,..*,. .?;,' m,.:w..:, ls. ` PLEASE SUBMIT 15 COPIES (at least. one formatted so as to be easily copied, Le. unbound, 8 % g 11 size) OF THE COMPLETED APPLICATION AND REQUIRED ATTACI Mjuias'TO: Vail Commission on Special Events C/o Sybill Navas Town of Vail 75 S. F':..x. ge Rd. Vail, CO 81657 For inL_&tion and. questions call Sybill Navas at 970 376-2394. EVENT NAME: PROPOSED DATES: Funding in the amount of was approved by the CSE on (date) Subject to tare following conditions: Signature: CSE Coordinator Signature: Applicant' Unless ., tl.:.k ?ise specified in the U-"-"4 CSE funds wr11 be dislnbuted per the following formula:.. 1/3 of the amountupon the signing of a contract stipulating the terms of the CSE's funding allocation. • ¦ 1/3 of the amount upon verification of the placement of the first advertising ¦ 1/3 of the amount upon the ..., 1.letion of the event. TOV/CSE -7- 2006 Appficatiau for Funds VAIL ARTS FESTIVAL 2006 Vail Arts Fe, ? ial Event Proposal Event Dates: August f' 1-1j 2006 Location: East Lionshead Circle Lionshead Mall Event Goals: • To V.., vide a quality, open-air street Festival that serves as an ambient event for visitors to Town. • To rr .,,ride continuity with the Festival date for several years. • To enhance the Festival to provide additional arts- related activities in the Lionshead Mall area to tie the Festival and the ambient activities together. Anticipated Attendance: 12,000 Ben a, of the Vail Arts Festival: • Ambient Cultural event r• sided for guests in town during a busy summer weekend • Tie-in of Lionshead Mall activities to the street Festival • Significant Outside Vendor Fees collected by the Town of Vail • Estimated in.,.c,...ental room nights generated: 240 P.O. Box 6499 a4ail, CO 81658 *,Phone: 970/328-7750 a Fax: 970/328-5681 PE-Mail: info@vailartsfestiVal.com 2006 Vail Arts Festival Request for In-Kind Services from the Town of Vail Eagle Valley Events, Inc. requests the following in-kind services for the Vail Arts Festival fig the Town of Vail: Police: • Assist with road closure on East Lionshead Circle. from the bus turnaround to Dobson Arena fi.,... 4 PM - 8 PM on August la; 8 AM - 5 PM on August ll'J z: and _i 2006. • Assist with traffic control during artist load-in on August it. from 4 PM - 8 PM in the Lionshead area on East Lionshead Circle and South Frontage. Road. • Provide routine evening patrol through &A; val site beginning Thursday, . August 16 at 8 PM; continuing on Friday, August l] nd Saturday, Augustl?, Public Works: • Provide personnel to assist with trash removal fi.,.., Lionshead parking structure outside trash cans (along Subway area). • Hang event ban..Q. a in aj,,,. „ red "k Qe s (Bridge Street and Lionshead). • Hang banners in roundabouts. •. Deliver La...cades to Festival site (at Lionshead parking structure). • Provide personnel to turn off sprinkler system along Lionshead parking structure beginning Thursday, August : mtil Sunday, August • Unlock gate between Vail International and Dobson Arena for vehicle access for Vail International guests. Bus .system: • Re-route busses between Vail Road and the Lionshead bus stop beginning at 3 PM on Thursday, August e& and continuing until Monday, August (4 at 7 AM. Fire: • Raise bus gates at Dobson Arena (both sides) for adjacent hotel guest access beginning at 3 PM on Thursday, August Go and continuing until Monday, August fL} A 7 AM. • Provide personnel for walk-through of East Lonshead. Circle and Lionshead Mall. Schedule a final, walk-through on Thursday, August (D nrinr to event lnsvl-in Sales Tax: o Coordination of sales tax license information for all artists leading up to artist check=in. Provide sales tax packets for artists by Thursday, August ?ID for artist check-in and load-in. 2006-Vail Arts Festival Proposed Event Budget Revenues: CSE Contribution $ 30,000 Artist vendor fees 26,500 Merchandise sales 500 Total Projected Revenues: $ 57,000 Expenses: Advertising?,Y..otions $ 9,380 Printing/posters/brochures New-VOW- ads Radio ads Front Range ads Event supplies 11,000 Signage Street banners . Children's Kreative Kingdom Decorations Operating Expenses 14,975 Mall Entertainment Food/Beverage Tent Lodging Sound Systems Equipment Rental Town of Vail business license fees 6,375 Security 3,500 Admini bU"ve Expenses 6,500 S ,?g Permits Insurance 1:750 Total Projected Expenses: $ 53,480 . 2006 Vail Arts Festival Marketing Plan/Potential for Sponsorship Event Dates: August 4 - 6, 2006 Promotion to Vail Guests: Radio 1 . o ion and advertising: 4 Local event advertising run on stations including KTUN, Jack FM and KZYR(60 second ads run two weeks leading up to event) Print advertising: 4 300 event post .., are printed'and distributed throughout Eagle County and into surrounding areas 4 A pullout section in the Vail Daily to promote the event is bud6.,I. Each artist is included with a photo s...rle of his or her work. Advertising is also run in the Vail Daily and'Vail Trail (1/8 to %i page ads are run three weeks leading up to the Festival) Front Range advertising. i6 'Front Range radio,,.. ,:...otion with station l« e&; ng female demo,?:,.hic offering a weekend trip to Vail over Arts Festival weekend. Will include a purchase of an advertising packet. (60-second ads running 6 weeks prior leading up to event) ,ii, r....t Range advertising will run with the Denver Post 2 weeks prior and leading up to the event. This willalso be in conjunction with the lodging promotion over the Arts Festival weekend, run on the Front Range radio stations. Snonsorshin PotentiaMedia Ezuosure: The Vail Arts Festival will c..L zt'wM an independent public relations, agency to assist in the development of media exposure of the show. In addition, we will continue to pursue corporate partners for the Festival. A,1.*., t Recruitment: The Vail Arts Festival will advertise for artists using the following methods: ® ArtFa& Soarcebook, the number one outsource to artists throughout the United States. This will ensure the quality of the show we offer to our guests. • Zapplicadon.org, a collaborative a-T L of the nation's top Arts Festivals to assist artists with the application process to festivals.. The goal of this organization is to make the application process easier for artists. Involvement with this getup is critical to a'uacting interesting, high-quality artists to our e Colorado Artist Tour.. This packet contains applications for many of the Colorado shows that take place throughout the arts festival season. The mailing list tops 1,200 artists cu.:,-dy. e Direct mail- The Vail Arts Festival mails the application to a,r:„ 1Limately 750 independent artists, in addition to the Colorado Artist Tour packet. . .. 2006 Vail Arts Festival .. Town of Vail Return on. Investment Event D,6,y?: August 4 - 6, 2006. This ambient event must be take place on the same weekend, in the same venue, for three years in order to effectively evaluate the return to the Town of Vail. The Vail. Arts festival offers an additional cultural offering in the form of visual and performing arts to an already busy summer musical calendar. By producing the Festival during a busier weekend of the summer, the Festival has the opportunity to truly evaluate the event demographics. The Vail Arts Festival attracts primarily women ages 25.- 54 with an annual household income of over $149,000. The Festival also athacts families, New for 2006, the Vail Arts Festival staff is working on expanding the performing arts component into the Lionshead'Mall area, with a food and beverage operation offered to sp,,.daZors. Our.goal is to vwwk with Lionshead businesses to create an attractive area where guests may sample various food items along with alcoholic and non-alcoholic beverages. It is our goal to offer a better-rounded prot,, to our visitors and assist the Lionshead businesses in meeting their goals for the Festival weekend. AAR Aar VAIL ARTS FESTIVAL Event Dates: August 19 - 21, 2005 Venue: East Lionshead Circle Estimated Attendance: 2,500 Total Vendors: 97 artists in wood, sculpture, painting, metal works, mixed media, fiber, photography, jewelry, glass, S"Whics/prints, digital and drawing Event Components: Artist displays and sales Artist demon.,UZons Children's arts Sir crafts booth placed at oul.,..ce to Lionshead Mall Street entertainers wandering through Festival site and _Mail area On-site musical entertainment in Festival area Event. Exnenses: Advertising $ 5,295 12% Event Supplies 11,479 26% Street Entertainment 5,493 13% Printing 3,891 90/0 Town of Vail Vendor Fees 7,275 17% Security 897 2% Lodging 2,575 . 6% Admin/Staffing, permits 5,263 12% Insurance 1.573 3% Total $43,741 Event Revenues: Vendor fees $31,775 67% CSE fimding 15,000 32% Merchandise sales 409 1% Total $47,184 P.O. Box 6499 *,Vail, CO 81658 ,Phone: 970/328-7750. fax: 970/328-5681 4,E-Mail: info@vailartsfestival.com Event Marketing Plan: ® Vail Arts Festival advertising dollars were distributed via the following mediums: Vail Daily/Vail Trail -'/2 and 2/3 page ads; center pull-out section Vail . Valley Magazine -1/8 page ad Event posters - 500 distributed throughout Eagle County Radio: KTUN, Jack FM, KNFO _ 8x/day, live interviews • 1,000 applications were sent in the Colorado Artist Tour packets advertising the event Potential for growth: The Vail Arts Festival must continue to display near heavy pedestrian areas in order to . succeed. While the construction projects cL..,..dy in Town pose a challenge in the event production of the show, it also provides a glimpse into the future of the show and all of the exciting new challenges of a new.location. The additional component of children's entertainment and activity is critical to future growth, as the Festival must strive to distinguish itself from the other arts festivals in the area The Festival must pursue media exposure in co,.r; aeon with other agencies in order to be successful. This will help t,, i the event sponsorship involvement component for the Festival. Contribution to community: The Vail Arts, Festival constantly strives to be a vibrant addition to the cultural offerings in summer months. The Vail Arts Festival contributes to Vail's cultural community by exposing audiences to a wide array of original art The variety found at the Vail Arts Festival appeals to the visitors. Some artist's involved with the Festival have work displayed in local galleries. Students of Battle Mountain, Eagle Valley and Vail Christian Academy work on-site in the Festival arts & crafts booth assisting chihA'A. in ,,.,,.A::ng their own works of art. The involvement of area youth in the Arts Festival helps the Festival in the creation of various alt projects for visitors. 2006 Vail Arts Festival Organization Roster Event Producer: Eagle Valley Events, Inc. Laurie Asmussen, Owner Additional Staff: Festival Staff: Victoria Hartman Cindy Lagace Anna Williams Noel Lagace Addie Lagace JoAnn Moore Festival Jury: WESTAF-Western Association of Arts Festivals Tent' Adams, Cherry Creek Arts Festival Tara Brickell, Cherry Creek Arts Festival Jim DeLutis, Colorado Artists Tour Artist Liaison: Carol Hiller Artist Advisory Board: Kimberly Reed Derek and MaryBeth Youngquist Mark Coyle VAIL COMMISSION ON SPECIAL EVENTS EVENT FUNDING APPLICATION Please print or type all information ' ? EVENT: 4D LI D" S I Jul VAS I L ? PROPOSED DATE(S): NoV ,L5 - Dec. 3/'.(a. . ? AMOUNT OF CASH FUNDING REQUESTED: ,Nod U>O ? PRODUCING EN 111 Y: l;% LE VAL ,04 FV-E?, / iJC - Presidenfor Executive Director's Name: LAUW1, !5- I zE7\l Name and Title of Person Completing the Application: -Y E Az 1kP;bV ?. ? • BaX I IS ?ErLi; ? .? S1Lo3l Telephone: ! $-I Ce11: /3-7(o'3-7S(cFAX- ! ?9'9-5" Wr j, rE E-Mail Address: Lau* iP_ cZ va L4A---F--s+ u-ej . co 6.1 Organization's tax status: For Profit ? Non-Profit* . Not-for-Profit* Non-Profit (501C-3), or Not-for-Profit (501C-6) organizations, please attach current State Department of Revenue Certificate with this application. Taxpayer ID# - 1+--79,3L O D, o Does the Event benefit a charity? Yes &/ No o If yes, please name the beneficiary: W (SfII1%-K 7EEE'j -f.-VA77 W kM y Mission SL ;A- : TD. P0 DUCE 01kAQ -1V FE5Tl VALE; . /Ae VAI L GnP- '5PECTA-TD12S 6-F A-(.1_" qA-?5 . Number of years your organization has been in business: ? Brief Description of the Event: ?yt?) zlm r?5 -GTt U / Tl i .FI Q.EWDrckS ? Describe where event will be located within the Town of Vail: L I DFJ?,Nt:71r l? 1rn.?I Ll_ UAI L V I LI-AAr-C. 4-r)L-r-A-j -Py DOND,4kN PAVI W oN ? Will any portion of the event take place outside of the Town of Vail? Yes ? No If yes, please explain: TOWSE -5- 2006 Application for Funds Please describe briefly how you will use the funds that you are requesting L.- the CS E Fl 2e7LvMICS - '5A1o 4 V I c_t_fE6- - UG i-tr it- P V?L PILOAA D771) Al ? Will additional in-kind services be required :.- the Town of Vail? Yes ? No If yes, please explain, including a description of anticipated impacts on Town of Vail services: i.e. bus service,p,.U.g, -- ZA.C L-L 1, o:?"t closures, etc. The event promoter will be charged for all labor, materials. and equipment unless such services are _snecifically exempted and t.r? ved as'part of the Special Event Permit. . P LZA!?E 5 Elr A-MAC -ED !! 1 "Is this a: New event Existing event -/ Number of years in existence Loc,.L:. of event in previous years: 11 Number of parti.,* ...Is (athletes, artists, exhibitors, etc.) ?...;,.-r :,1 (o D Number of volu- needed Number of event staff 1,5- Total Number of antic:PWJ lOTI? Local % in-state {non-locan_0S % Out of state SD % ? If possible, would you intend to host the event in Vail beyond 2005? Yes I/ No If yes, for how many years beyond 2005? ? Do you anticipate requesting funding from the CS next year? Yes '? No If yes, in what amount? , REQUIRED ATTACII1VIE" (incomplete applications will not be considea ed): ? Detailed event budget, including all anticipated revenues and r, 11 wketing plan and detailed explanation of p ,, ..gal for sponsorships and media exposure. ? Previous year's event evaluation, inchuing '...,,.....e and expense ..y:a:,...ent (if existing event). . ? Past or projected demographics of event.::.J -dees and spending. ? Brief des. * :on of potential benefits to the' Town of Vail, including an : : -ated # of in.,. -ental room nights and ;..,,..:.1 yr "ding gen".,' ?. ? What return on investment should the Town of Vail expect? Orga&A,, ;.,- rosters naming: ¦ All officers and respective positions ¦ Board of and positions TOV/CSE -6- 2006 App}icatmn for Funds The CSE, ,.,:..:aces the inclusion of any additional.,,,, art materials, such as videotapes, pr,.&,::.,s, news articles and other,-L.1:.-'materials. PLEASE SUBMIT 15 COPIES (at least one formatted so as to be easily copied, Le. unbound, 8 % a 11 size) OF i nz COMPLETED APPLICATION AND REQUIRED A1TA_ CEMENTS TO: Vail Commission on Special Events C/o Sybill Navas Town of Vail 75 S. Frontage Rd. Vail, CO 81657 'For information and questions call Sybill Navas at 970 376-2394. EVENT NAME: PROPOSED DATES: Funding in the amount of was 4vY.oved by the CSE on (date) Subject to the following conditions: Signature: CSE Coordinator Signature: Applicant Unless otherwise specified in the .,?.?i. CSE funds will be distributed per the following formulae ¦ 1/3 of the amount upon the signing of a contract.%::t,Jating the terms of the CSE's funding allocation. • 113 of the ambuntupan ve dfcation of the placement of the first advertising ¦ 1/3 of the amount upon the ::. letion"of the event TOV/CSE -7- 2006 Appl ication for Funds Eaggle Valley is Vail Arts Festival I Event Consulting, Planning, Production and Management 2006 Holidays in Vail Event Overview Requested Event Dates: November 25 - Kickoff/Light up Vail Weekends: December 2-3 December 9-10 December 16-17 December 22-23 December 31 Location: Vail Village; Lionshead; Golden Peak Event Goals: • Kickoff event on Thanksgiving weekend to coincide with the traditional holiday shopping season • Create "Light up Vail" a tree-lighting as well as a parade of lights throughout Town to appeal to draw shoppers into town • Create merchant promotions pros. a... to run the r,.A;.r, four-week time period to compliment the traditional holiday events of visits with Santa • Enhance the New Year's Eve fireworks show/torchlight ski down with music and a larger fireworks display Estimated Attendance: 15,000 Benefits of Holidays in Vail: • Provides a series of ambient events for visitors to Town • Provides a creative way for business owners to promote holiday shopping season and become involved in cross-jp.,,.otion opportunities • New Year's Eve fireworks and torchlight ski down attracts guests of all ages and creates sense of community within the Village Projected Demographics/Spending: • Holidays in Vail attracts families of all ages in a traditional family- oriented time period • The addition of holiday promotions within the retail community, especially the first two weeks of December, hopes to drive additional .,,,,;..ding in town. EAGLE VALLEY EVENTS, INC. I PO Box 115 1 Eagle, Colorado 81631 1 phone 970.376:3756 1 fax 970.328,5681 1 I.aurie@vailartsfestival-.com 2006 Holidays in Vail Request.for In-Find Services from the Town of Vail Public Works: Police: e Decoration of all trees/Town facilities to be lit by Thanksgiving weekend. e Provide assi.,"ce with el,..t.?cal needs of all tree lighting a.,.as (Lionshead and Vail Village) and training in all areas. ® Provide assistance with set-up of Santa in Lionshead and Vail Village (electricity availability for heaters) and locations of each. • Hang event banners/street L,.....ers in 4r.„ ,ied locations. ® Deliver barricades to designated spectator viewing locations. ® Provide 10 event boxes/liners for each Tree Lighting. o Provide snow removal from designated spectator viewing areas. e Provide assistance with a'"t closures and traffic control along designated roadways for ra.«de of lights route at designated time. Provide assistance with traffic c.,..l..,l along F..,. I ge Road for parade line-up. o Provide assistance with Dignitaries/President Ford and family at Vail. Village Tree Lighting, including re-(outing of traffic; etc. v Provide routine jv&L l at Tree Lightin_gs and New Year's Eve fireworks show (Golden Peak). Bus System: ® Re-route buses around parade of fi j r.., route and tree lighting areas during event tunes (limited to'q k,,.,wi,. 1 % hours). 2006 Holidays in Vail Proposed Event Budget Revenues: CSE Contribution $ 40.000 Total Projected Revenues: $ 40,000 Expenses: Advertising/Promotions $ 2,200 Printing/p-4&-4;:. Ne-a 4?,& ,er ads Event supplies 4,500 Signage Street banners Children's activities Decorationsicandles Operating Expenses 12,500 Entertainment Stage/Sound Rental Equipment Rental Children's Entertainment Security Fireworks 10,000 Administrative Expenses 9,600 Staffing Management Fee Permits Insurance 850 Total Projected Expenses: $ 39,650 2006 Holidays in Vail Marketing Plan/Potential for Sponsorship Components of Marketing Plan: • Direct Mail Postcards alerting businesses of event , .. _..otions and schedule of events for holiday season. • Newspaper. Advertising An advertising schedule will run in Vail Daily. The ad will list the event ,... .....otions, fireworks show, and associated children's activities for the month. • Web presence www.holidavsinvaii.com lists all activities for Holidays in Vail. • Town of Vail website Holidays in Vail has a link on the TOV website listing all event activities and contact information. e Event posters Posters listing a .._,,dlete event schedule with distribution throughout Eagle County Public Relations potential: The Town of Vail public information office assists with public relations for this event; however, Eagle Valley Events, Inc. will pursue a contract with an independent public relations agency for Holidays in Vail. Sponsorship Potential of Holidavs in Vail: With a fresh 4,1j. vach to the events offered, Holidays in Vail has potential for local sponsors. The potential non-profit tie-in offers additional potential to attract local business sponsors to this event. Clearly, this event is an ambient event for our residents and visitors. The enhancement of the New Year's Eve schedule is imperative to attracting additional event sponsors. Return -on Investment to the Town of Vail: This event serves as an ambient event that takes place over a five-week time period with the hope that guests will make plans to return at a later date. 2004 Holidays in Vail Post-Event Recap To Commission on Special Events Event Dates: Venue: Estimated Attendance: November 27=D,,.,;ber 31, 2004 Lionshead Mall & Vail Village 4,000 Event Elements: Two tree lightings were held.. The first in Lionshead Mall on :November 27; the second in Slifer Plaza in Vail Village on December 18. Attendance at Lionshead was up from the 2003 event and attendance at Vail Village was slightly down from 2003. Visitors were able to visit with Santa and his elves in both Lionshead and Vail Village each weekend leading into the Christmas week.., Complimentary Polaroid photos of children with Santa were taken of each guest. (Complimentary candy canes were given out to all guests). Continued tradition of fireworks on New Year's Eve at Golden Peak following Torchlight Ski Down. A diverse mixture of local entertainers were hired for some of the weekends with Santa, as well as. at each tree lighting and were crowd favorites throughout the duration of the event. Event Revenues: $20,000 CSE funding Event Operating Expenses: Advertising/Promotions $ 4,161 Event supplies 5,258 Op-..Lng Expenses 6,313 Fireworks 5,000 Administrative Expenses 2,110 'Insurance 1,538 Town of Vail fees 250 Total Expenses: $24,630 Event Marketing Plan: • Holidays in Vail event schedules were hand-delivered to all businesses in both Vail Village and Lionshead. e Radio advertising included ads on the following stations: In Eaale County, Summit County, and Glenwood SDrines:. KTUN Radio KSKE Radio KCHC Radio KZYR Radio • Newspaper ads were run 4 times/week in the Vail Daily and weekly in the Vail Trail to v..ote the events. Looking forward... We recognize we have 'a challenge in changing the perception of this event the "Ford's Tree Lighting" into Vail's Tree Lighting. We need to create more unique ways to recruit &."Jer merchant involvement around the sh. ?,r:ng theme. Merchant involvement may .,:.ate more merchant-sponsored activities within the event. Greater involvement may create a.tie-in of a series of smaller events into the existing month-long event centered around the "Holidays in Vail" theme. Budget will .,;,...ain to be an issue as more expectations are raised within the merchant community. Examples of items needed to ire this event are: ® Incentives for participation ® A more creative "structure" for Santa to reside on weekends, keeping with the theme a Specific activities targeted to families and s,,v"L...te activities' targeted to the 21-29 age group 0 Possible charitable tie-in for all activities related to this event Su , -' J by Laurie A....,-.,, - Eagle Valley Events, Inc. 125/05' 2006,Holidays in Vail Organization Roster Event Producer: Eagle Valley Events, Inc.. . Laurie Asmussen, -Owner Additional Staff Event staff: JoAnn Moore Victoria Hartman, Cindy Lagace Anna Williams Noel Lagace Addie Lagace Sydney Williams Plus: Tempm uj event staff for parade of lights October 13, 2005 Ms. Sybill Navas Coordinator TOWN OF VAIL Commission on Special Events 75 South Frontage Road Vail, CO 81657 RE: Request for Funding Dear Ms. Navas, z?? ??c - cro?c 25031 W. Avenue Stanford, Suite 20 Valencla,CA 91355-4586 Phone: (661) 2949999 Fax: (661) 294-0799 www 2centertainmentcom Urban fashion and music dominates America's mainstream culture: Snoop Dog appears alongside Lee Iacoca in Chrysler commercials; teen phenoms Lindsay Lohan and Hilary" Duff have crossed-over from film and television to perform urban-influenced music, and;. in the ultimate demonstration of cultural convergence, in 2003 the Black Eyed Peas debuted to critical acclaim, Grammy wins and millions of dollars in CD sales in both urban and suburban America. The successful mainstreaming of urban music has in turn fueled the growth of urban fashion, led by industry icons Russell Simmons, Diddy and Jennifer Lopez. Their forays into fashion have spearheaded the launch of hundreds of new fashion labels, which have combined to register millions of dollars in sales at such middle-of-the-road stores as Target, Wal-Mart and Kohls. Remarkably, it has remained the only mainstream cultural trend which does not have its own national festival or industry celebration. Recognizing this oversight, Zaring/Cioffi Entertainment (ZCE) has created and developed a new annual property - the Convergence Festival - to be launched in 2006. Appropriately, ZCE's Convergence Festival will celebrate urban fashion and the music which inspires it; it will endeavor to identify and support new talent, and; it will honor the industry leaders and visionaries who have opened the doors. Designed as an annual destination event, similar to the U .S. Comedy & Arts Festival in Aspen and Sundance Film Festival in Park City, we believe the best setting for the Convergence Festival, an event which celebrates urban culture, is juxtaposed against the pristine backdrop of Colorado's Rocky Mountains. And where better than Vail?! Thus, enclosed you will find fifteen copies of ZCE's proposal to base this event in Vail, with the inaugural edition earmarked for August 22-27, 2006. In return for funding and in-kind support from the Town of Vail, ZCE will provide above title naming rights in the event, with a corporate sponsor assuming the "presented by" below title position. The "Vail Convergence Festival presented by Corporate Sponsor," would be held annually, and is expected to not only attract industry icons and celebrities from the worlds of fashion, music and entertainment, but with it fans from Denver and beyond. ZCE's Global Partner American Airlines has already committed to be the event's Official r Z,o.I?ING 010??1 25031 W. Avenue Stanford; Suite 20 Valencia,CA 91355-4586 Phone: (661) 294-9999 Fax: (661) 294-0799 wwW.zcentertai n ment.com Airline, and will work with the Vail Valley Chamber and Tourism Bureau to create travel packages to promote the event. We expect an annual growth trajectory that is similar to that of the Sundance Film Festival, which over the past 15 years has single-handedly put Park City on the map in Hollywood and beyond, and fostered the mainstreaming of independent film. It carries the potential for over $1.7 million in sponsorship revenue, covering a budget projected to be over $1 million. Given the size and scope of this undertaking, we believe it is not only crucial that the Town of Vail support the Convergence Festival, but that all of the various "players" within the community come together to help ZCE bring this event to fruition. Therefore, in addition to financial and in-kind support from the Town of Vail, ZCE will seek the support from the Vail Valley Foundation and Vail Resorts, plus a marketing partnership with the Vail Valley Chamber and Tourism Bureau. We have already reached out to Ceil Folz, with whom we worked in support of the 2003 American Ski Classic, at the Vail Valley Foundation, and met with several members of the Vail Valley Chamber. It is important to note that while ZCE is headquartered in Valencia, California, we have long maintained a satellite office in Aurora, Colorado, headed by Missy Fusco, ZCE's VP & Event Manager. Additionally, Edwards resident Liz Davis has been selected to serve as ZCE's local marketing r?Y.Qsentative; it will be her responsibility to interface with local business community and responsible civic organizations in the development, marketing and ultimately production of the event. Furthermore, Denver based PGM Integrated, headed by its president Kevin Reese, will handle.the event's advertising, marketing and public relations planning. We also anticipate hiring local event specialists (by subcontracting with local companies such as Highline Sports) to assist in the actual production of the event. Every event ZCE owns is a fundraiser. Uniquely, ZCE adheres to a strict Corporate Policy which mandates that the cost of all ZCE properties must be underwritten by corporate sponsorship. This allows 100% of the GROSS REVENUE generated by the sale of event tickets, participant slots, gala tables, donations and auction items, will go directly to support the promotion of healthy living in America's urban communities. Additionally, net revenues from sponsorship fees, will also be donated to charity. Through Denver-based Well Nourished Foundation, headed by former U.S. Ski Team member Jeff Olson, grants will be provided to various organizations and groups that exist to bring nutritional education programs where they are needed most. 25031 W. Avenue Stanford, Suite 20 Valencia,CA 91355-4586 Phone.: (661) 294-9999 Fax: (661) 294-0799 wwwzcenterta inment.com Along with the completed application and a PowerPoint. presentation on the Event, we have included several support documents; including copies of the Marketing Recap from our annual event with actor Dennis Quaid, which is held in Austin, Texas. From this Recap, the CSE should be able to make an assessment of the quality of not only ZCE's events, but also the multi-faceted marketing and promotional plans we put in place. Additionally, we've provided copies of our Company Presentation, which includes quotes from ZCE current sponsors, case studies of sponsor activation, and a breakdown of ZCE's staff. We have been in business since 1993; we are very easily checked out. Should the Committee wish to speak with refQ.Q..ces, we would be happy to provide a list. I plan to attend the meeting on November 11; 2005, and am available at any point before then to answer questions or provide additional details. Please feel free to contact me at 661-294-9999, x206. Thank you for your time and consideration. With regards, John Zaring President & CEO October 13, 2005 Ms. Sybill Navas Coordinator TOWN OF VAIL Commission on Special Events 75 South Frontage Road Vail, CO 81657 RE: Request for Funding Dear Ms. Navas, ?,^.I?ING CiOTI '' 25031 W.Avenue Stanford, Suite 20 Valencia, CA 91355-4586 Phone: (661) 2949999 Fax: (661) 2940799 www.mentertainment.com Urban fashion and music dominates America's mainstream culture: Snoop bog appears alongside Lee Iacoca in Chrysler commercials; teen phenoms Lindsay Lohan and Hilary Duff have crossed-over from film and television to perform urban-influenced music, and; in the ultimate demonstration of cultural convergence, in 2003 the Black Eyed Peas debuted to critical acclaim, Grammy wins and millions of dollars in CD sales in both urban and suburban America. The successful mainstreaming of urban music has in turn fueled the growth of urban fashion, led by industry icons Russell Simmons, Diddy and Jennifer Lopez. Their forays into fashion have spearheaded the launch of hundreds of new fashion labels, which have combined to register millions of dollars in sales at such middle-of-the-road stores as Target, Wal-Mart and Kohls. Remarkably, it has remained the only mainstream cultural trend which does not have its own national festival or industry celebration. Recognizing this oversight, Zaring/Cioffi Entertainment (ZCE) has created and developed a new annual property - the Convergence Festival _ to be launched in 2006. Appropriately, ZCE's Convergence Festival will celebrate urban fashion and the music which inspires it; it will endeavor to identify and support new talent, and; it will honor the industry leaders and visionaries who have opened the doors. Designed as an annual destination event, similar to the U.S. Comedy & Arts Festival in Aspen and Sundance Film Festival in Park City, we believe the best setting for the Convergence Festival, an event which celebrates urban culture, is juxtaposed against the pristine backdrop of Colorado's Rocky Mountains. And where better than Vail?! Thus, enclosed you will find fifteen copies of ZCE's proposal to base this event in Vail, with the inaugural edition earmarked for August 22-27, 2006. In return for funding and in-kind support from the Town of Vail, ZCE will provide above title naming rights in the event, with a corporate sponsor assuming the "presented by" below title position. The "Vail Convergence Festival presented by Corporate Sponsor," would be held annually, and is expected to not only attract industry icons and celebrities from the worlds of fashion, music and entertainment, but with it fans from Denver and beyond. ZCE's Global Partner American Airlines has already committed to be the event's Official 25031 W. Avenue Stanford, Suite 20 Valencia, CA 91355-4586 Phone: (661) 294-9999 Fax: (661) 294-0799 wwwzcenterta i n ment:com Airline, and will work with the Vail Valley Chamber and Tourism Bureau to create travel packages to promote the event. We expect an annual growth trajectory that is similar to that of the Sundance Film Festival, which over the past 15 years has single-handedly put Park City on the map in Hollywood and beyond, and fostered the mainstreaming of independent film. It carries the potential for over $1.7 million in sponsorship revenue, covering a budget projected to be over $1 million. Given the size and scope of this undertaking, we believe it is not only crucial that the Town of Vail support the Convergence Festival, but that all of the various "players" within the community come together to help ZCE bring this event to fruition. Therefore, in addition to financial and in-kind support from the Town of Vail, ZCE will seek the support from the Vail Valley Foundation and Vail Resorts, plus a marketing partnership with the Vail Valley Chamber and Tourism Bureau. We have already reached out to Ceil Folz, with whom we worked in support of the 2003 American Ski Classic, at the Vail Valley Foundation, and met with several members of the Vail Valley Chamber. It is important to note that while ZCE is headquartered in Valencia, California, we have long maintained a satellite office in Aurora, Colorado, headed by Missy Fusco, ZCE's VP & Event Manager. Additionally, Edwards resident Liz Davis has been selected to serve as ZCE's local marketing,,y.,,sentative; it will be her responsibility to interface with local business community and responsible civic organizations in the development, marketing and ultimately production of the event. Furthermore, Denver based PGM Integrated, headed by its president Kevin Reese, will handle the event's advertising, marketing and public relations planning. We also anticipate hiring local event specialists (by subcontracting with local companies such as Highline Sports) to assist in the actual production of the event. Every event ZCE owns is a fundraiser. Uniquely, ZCE adheres to a strict Corporate Policy which mandates that the cost of all ZCE properties must be underwritten by corporate sponsorship.. This allows 100% of the GROSS REVENUE generated by the sale of event tickets, participant slots, gala tables, donations and auction items, will go directly to support the promotion of healthy living in America's urban communities. Additionally, net revenues from sponsorship fees, will also be donated to charity. Through Denver-based Well Nourished Foundation, headed by former U.S. Ski Team member Jeff Olson, grants will be provided to various organizations and groups that exist to bring nutritional education programs where they are needed most. r r - ?,c.I?INC CI?I 25031 W. Avenue Stanford, Suite 20 Valencia, CA 91355-4586 Phone: (661) 2949999 Fax: (661) 2940799 www.wentertainment.coin Along with the completed application and a PowerPoint presentation on the Event, we have included several support documents, including copies of the Marketing Recap from our annual event with actor Dennis Quaid, which is held in Austin, Texas. From this Recap, the CSE should be able to make an assessment of the quality of not only ZCE's events, but also the multi-faceted marketing and promotional plans we put in place. Additionally, we've provided copies of our Company Presentation, which includes quotes from ZCE current sponsors, case studies of sponsor activation, and a breakdown of ZCE's staff. We have been in business since 1993; we are very easily checked out. Should the Committee wish to speak with references, we would be happy to provide a list. I plan to attend the meeting on November 11, 2005, and am available at any point before then to answer questions or provide additional details. Please feel free to contact me at 661-294-9999, x206. Thank you for your time and consideration. With regards, John Zaring President & CEO • a ME OF VAIL Commission on Special Events August, 2005 TO: Special Event Producers Subject: Funding Requests for Special Events in 2006 Attached are an application and guidelines for producers of Special. Events who are seeking funding from the Vail Commission on Special Events (CSE) for events in 2006. The CSE will give particular attention to proposals for an event which would take place annually in the later part of August. Examples 'of participant and ambient events that were funded, by the CSE in 2005 include: • American Ski Classic • The Session • Spring Back to Vail • TEVA Mountain Games • King of the Mountain Volleyball Tournament • The Graze at Vail • Summer Street Entertainment • Vail Lacrosse Shoot-out • Vail America Days • Kick-It 3 X 3 Soccer Tour • Vail Arts Festival • Oktoberfest in Vail Village and Lionshead • Holidays in Vail • Vail Film Festival • Vail Summer Film Screenings • Jazz at the Market • Taste of Vail: Colorado Lamb Cook-off • Lionshead Easter Egg. Hunt • "Y05" Drug and Alcohol Free New Year.'s Eve Celebration • Gourmet on Gore • Mardi Gras Vail • TriAmerica Avon/Vail Triathlon The Town of Vail Council has defined the following events as "qualifying cultural events." These events fall outside the funding authority of the Commission, and their producers should address any funding needs directly to the Town Council. • BRAVO! Vail Valley Music Festival • . Vail International Dance Festival • Hot Summer Nights • Budweiser Street Beat • Skating Club of Vail/ 8 Days at Dobson Arena . Producers of all other events should submit the attached application, plus 15 copies, to the Cu..,..Lission on Special Events by 5:00 p.m.'on Friday, October 14, 2005. Applicants may be asked to present their proposals to the CSE and/or to answer questions on November 11, 2005, and will be notified of their status by December 2, 2005: Additionally, all Event Producers who.are contemplating holding an event in Vail in 2006 should plan to attend the Annual Event Review meeting on October 25, 2005, at 8:30 a.m. in the Vail Town Council Chambers. Please address any.questions to: Sybill Navas, Coordinator, Commission on Special Events E=mail: snecialeventsna.vaileov.com Phone: 970 376-2394 or FAX: 970 476-7141 TOV/CSE - 1 - 2006 Application for Funds Town of Vail Commission on Special. Events 2006 Event Fuodine Guidelines and AIDDHeation The Mission of the Vail Commission on Special Events (CSE) is to support street entertainment and special events for vitality, year-round fun,.sense of community and increased quality of experience for guests and residents. To qualify for funding review„ events must support the LSE's strategic priorities and meet the following requirements: ¦ The event(s) must take, place predominately within the Town of Vail. ¦ Applications must be complete, providing all information and attachments requested on the application form. Incomplete applications will not be reviewed. Applicants must request a specific dollar amount and a brief explanation of how the requested funds will be utilized. ¦ Funding allocations will be made directly to the entity whose name appears on the. application. All Townof Vail permits-and documentation required for the production of the event must be filed under the name of the event producer as it appears on the funding application. Applicants must provide 15 copies of each application for distribution to the CSE members and staff. Please submit the application in a format which can be easily copied; ix. not bound. The CSE will measure events using the following criteria: ¦ Potential for positive economic impact to the retail; restaurant and lodging sectors of the community . Alignment with the target,market as defined bythe Vail Local Marketing District ¦ Experience and qualif cations of the event producer ¦ Opportunity to leverage funding with sponsorships and/or media exposure so as to "stretch" the impact of the CSE's contribution. ¦. The event is proposed for a time of year that supports the CSE's goal of ensuring a calendar of events that will stimulate the local business economy throughout the year ¦ . Contribution to Sense of Community Although the CSE believes that events should become.self=supporting over time, and be weaned from public funding after establishing a solid foundation of sponsorships and other revenues, it recognizes that there are some events which the community expects that are likely.to require continued subsidies. Examples include the 4th of July celebrations' and the Christmas tree lighting ceremonies. TOV/CSE -2- 2006 Application for Funds The CSE's strategic priorities are: ¦ To ensure that visitors leave Vail with the intention to "definitely return." ¦ To attract new and to facilitate existing events that have a large number of participants who will return year after year: ¦ To. develop and maintain a calendar of events that will ensure a balance of activity and entertainment options for visitors throughout the year and that will help to stimulate the economic vitality of the community year round. ¦ To evaluate and advocate for icon events that are attracted and funded by others. An endless array of events exists, each having different attributes and benefits. The CSE has developed the following categories of events to establish a common vocabulary: Icon Those "mega" events, occurring infrequently . Advocacy and requiring extensive community and volunteer involvement Participant Events characterized by a large participant 'Recruitment, facilitation and .base site improvement Ambient Locally-produced events designed to enhance Seed funding and promotion the experience of existing guests, increase their intent to return and increase visitor spending The CSE's top strategic priority is to entice visitors to return to Vail. Therefore, the CSE will prioritize "Ambient" events when the maximum number of visitors is here to enjoy them. Concurrently, with the goal of stimulating the economy during the slower periods of the year, the CSE will recruit and give preference to "Participant" events in June or September. The CSE does not have funding available to support "Icon" events, but will review proposals for this type of event and forward a recommendation to council. Additional information on these categories can be found in the "Vail Commission on Special Events Strategic Plan.2002-2005" which can be accessed on-line at www.vailizov.com. click on "Doing Business," then "Special Events." It is the intent of the CSE to align itself with the target market identified by the Vail Local Marketing District, therefore: ¦ Priority will be given to events that attract and entertain visitors with the following demographic profile: o , 35-64 Years of Age o High Level of Education o White Collar Manager/Owner/Professional o Household Income > $100K ¦ Events that appeal to visitors who have an interest in cultural activities as well as participant events that occur annually are strongly encouraged. TOV/CSE -3- 2006 Application for Funds All event producers receiving funding will be expected to present to the Commission on Special Events within 90 days of the close of their event a written, post-event follow- up document which must include: ¦ An overview outlining the•event's.strengths and weaknesses: specifically, what went well and what measures. could be taken to improve the event ¦ A detailed event budget showing actual profit and loss numbers and how the CSE funding was utilized A detailed overview of the marketing that was implemented to promote the event Survey results showing the estimated effect on the following, per the CSE Criteria: o Attendance numbers and demographic profile o Economic impacts to the retail, restaurant and lodging sectors of the community o :Visitor Intent to Return ¦ Potential for growth and the development of sponsorships and media exposure How did the event impact Vail's Sense of Community? Finally, in consideration of the receipt of funds from the CSE, the Event Promoter must agree to the placement of the Town of Vail logo and the ThinkSummer.ThinkVail logo on marketing and promotional materials associated with the event as appropriate to the level of sponsorship. Upon its, request, the Event Promoter will provide the CSE with copies of any film or photographs from the event for the purpose of promoting the Town of Vail. C,,..?j,leted Applications may be mailed or hand delivered to: Town of Vail Commission on Special Events. 75 South Frontage Road Vail, CO 81657 For additional information, please contact Sybill Navas, Special -Events Coordinator, at specialeveiits cr.vailgov.coni. or at 970 376-2394. TOV/CSE -4- 2006 Application for Funds. VAIL COMMISSION ON SPECIAL EVENTS EVENT FUNDING APPLICATION Please print or type all information ? EVENT: Vail Convergence Festival ? PROPOSED DATE(S): August 22-27.2006 ? AMOUNT OF CASH FUNDING REQUESTED: _$150.000 • PRODUCING ENTITY: Zaring/Cioffi Entertainment. LLC. President or Executive Director's Name: John Zaririg Name and Title of Person Completing the Application: John Zaring. President & CEO Address: HO: 25031 W. Avenue Stanford. Suite 20. Valencia. CA 91355 CO Office: 7063 Shawnee Street, Aurora. CO 80016 Telephone: 661/294-9999.x206 Cell: 310/779-2292 FAX: 661 /294-0799 CO Phone: 303-956-1718 (Missv Fusco. VP & Event Manager), WEBSTTE: _www.mentertainment.com &Mail Address:. izaring(@zcentertainment.com Organization's tax status: For Profit X Non-Profit* Not-for-Profit* Non-Profit (501C-3), or Not-for-Profit (501C-6) organizations, please attach current State Department of Revenue Certificate with this application. Tax payer ID# Information has been reauested from Organization o Does the Event benefit a charity? ..Yes, X No o If yes, please name the beneficiary: Well Nourished Foundation 0 Mission Statement: To bring nutritional education programs and scientific research to maket. Number of years your organization has been in business:. 4 • Brief Description of the Event: An annual. nationally relevant "destination" festival celebrating the mainstream status of urban fashion and the music that inspires -it. Funds generated by the sales of tickets. auction revenues. concession shares. program sales. etc. would directly benefit. the Denver based Well Nourished. Foundation. which promotes healthv lifestyles in urban America. • Describe where event will be located within the Town of Vail: The event is anticipated be held. at.-various indoor-:and outdoor venues throughout Vail. including the Dobson Ice Arena. Checkpoint Charlie. Golden Peak at Vail Resorts. -The Vail' Vallev Foundation's Ford Amphitheatre. the Cascade Resort Marriott Hotel and other areas still to be identified. • Will any portion of the event take place outside of the Town of Vail? Yes X No If yes, please explain: TOV/CSE -5- 2006 Application for Funds • Please describe briefly how you will use the funds that you are requesting the CSE: ZCE will use funds provided by the CSE to 11 cover tire-production costs associated with launching the Vail Convergence Festival including the Dlanning.and-promotion of the event to potential cash and in-kind sponsors, artists. celebrity participants and media partners: 21 cover costs associated with the production of the event, and:-3.1 to hire a local marketing representative to work with local businesses to maximize the event's activation on a local level. • Will additional in-kind services be required from the Town of Vail? Yes X No If yes, please explain, including a description of anticipated impacts on Town of Vail services: i.e. bus service, paiking,,traffic control, street closures, etc. The event promoter will be charged for all labor, materials and equipment unless such services are specifically exo...rted and approved as part of the Special Event Permit. It is anticipated that various in-kind services will be reauested of the Town of Vail.. including use of narking lots. bus service. traffic control. street closures. police .and fire services. trash collection. use of barricades and other special event sienage. use of citv-owned venues and promotional sunDort (such as the erection of street banners) • Is this a: New event X Existing event Number of years in existence Location(s) of event in previous years: •. Number of participants (athletes, artists, exhibitors, etc.) anticipated Number of volunteers needed 300-400 Number of event staff . 40 Total Number of spectators anticipated _Various. depending upon events within the festival; several thousand are expected to attend and stay in Vail Local 20 % In-state (non-local) 60 % Out of State 20% • If possible, would you intend to host the event in Vail beyond 2005? Yes X No If yes, for how many years beyond 2005? Held on an annual basis • Do you anticipate requesting funding from the CSE next year? Yes X No If yes, in what amount? 50 to 100% of 2006 funding REQUIRED ATTAr.ruvl-ENTS (incomplete applications will not be considered): ? Detailed event budget, including all anticipated revenues and expenses. ? Marketing plan and detailed explanation of potential for sponsorships and media exposure. ? Previous year's event evaluation, including income and expense statement (if existing .event). ? Past or projected demo&arhics of event attendees and spending. TOV/CSE -6- 2006 Application for Funds ? Brief description of potential benefits to the Town of Vail, including an estimated # of incremental room nights and increased spending generated. ? What return on investment should the Town of Vail expect? ? Organization rosters naming: ¦ All officers and respective positions ¦ Board of Directors and positions The CSE appreciates the inclusion of any additional support materials, such as videotapes, programs, news articles and other printed materials. PLEASE SUBMIT 15 COr'j.PS (at least one formatted so as to be easily copied, i.e. unbound, 8 %2 x 11 size) OF i nh COMPLETED APPLICATION AND REQUIRED ATTACHMENTS TO: Vail Commission on Special Events C/o Sybill Navas Town of Vail 75 S. Frontage Rd. Vail, CO 81657 For information and questions call Sybill Navas at 970 376-2394. EVENT NAME: PROPOSED DATES: Funding in the amount of was approved by the CSE on (date) Subject to the following conditions: Signature: CSE Coordinator Signature: Applicant Unless otherwise specified in the contract, CSE funds will be distributed per the following formula: ¦ 1/3 of the amount upon the signing of a contract stipulating the terms of the CSE's funding allocation. ¦ 1/3 of the amount upon verification of the placement of the first advertising ¦ 1/3 of the amount upon the completion of the event. TOV/CSE -7- 2006 Application for Funds 06 Convergence Budget 10-13-05 Vail Convergence Festival 3:I* Budgeted Actual Variance 'Air . $5,000.00 $0.00 . $5,000.00 Hotel (internet access, phone calls, etc.) $3,000.00 $0.00 $3,000.00 Car Rental/Taxi $2,000.00 $0.00 $2,000.00 Gas $750.00 $0.00 $750.00 Meals & Entertainment $1,000.00 $0.00 $1,000.00 Phone $350.00 $0.00 $350.00 Parking $150.00 $0.00 $150.00 TOTAL $12,25.0.00'- $0.00 $12,250.00 ? EVe1?.? TRANSP.ORTATIOIMv&;,HOTEL Air Travel $20,000.00 .. .$0.00 $20000.00 Per Diem $5,000.00 $0..00 $5,000.00 Hotel-celebs $20,000.00 $0.00 $20,000.00 Sponsor Rooms $10,000.00 - $0.00 $10,000.00 Hotel-Staff $7,500.00 $0.00 $7,500.00 Rental car $7,500.00 $0.00 $7,500.00 Taxi $100.00 $0.00 $100.00 Limo $10,000.00 $0.00 $10,000.00 Shuttle busses to golf $0.00 $0.00 $0.00 Parking $0.00 .$0.00 $0.00 Gasoline $2,500.00 _ $0.00 $2,500.00 TOTAL $82,600.00 $0.00 $82,600.00 TUESDAY :?GOLF f XP_ENSES Course Use Fees $10,000.00 $0.00' $10,000.00" Cart Rental $1,500.00 $0.00 $1,500.00 Clinic pro fee/Trick Shot Artist $2;500.00 $0.00 $2,500.00 Awards $1,000:00 $0.00 $1,000.00 _ Prize Fund $1,000.00 $0.00 $1,000.00 Ropes/Stakes/Supplies $750:00 $0.00 $750.0.0 Licenses, permits,police,fire $1,000.00. $0.00 $1,000.00 Insurance $5,000.00 $0.00 $5,000.00 Pin Flags $1;500:00 $0.00 $1,500.00 Food Breakfast $1,000.00 $0.00 $1,000.00 Appetizers $1;250.00. $0.00 $1,250.00 Celeb Club $1,500.00 $0.00 $1,500.00 .'On Course Refreshment Stations Tables and Chairs $100.00. $0.00 .$100.00 Ice coolers/wat&coolers $100.00 $0.00 $100.00 Food and Beverages .$750.00 $0.00 $750.00 Volunteer Tables and Chairs ..$50.00 $0.00- $50.00 Food and Beverages $500.00 $0.00 $500.00 Public Address System _ $500-00- .$0.00 $500.00 Hole In One Insurance $300.00 $0.00 $300.00 TOTAL $30,300.00 $0.00 $30,300.00 Page 1 of 7 06 Convergence Budget 10-13-05 . KICK-OFF PARTY Food $3,500.00 $0.00 $3,500.00 Beverages $2,000.00 $0.00 $2,000.00 Audio Visual $1,000.00 $0.00 $1,000.00 Sound & Lights $5,000.00 $0.00 $5,000.00 Decorations $1,000.00 $0.00 $1,000.00 TOTAL $12,500.00 $0.00 $12,500.00 WEDNESDAY FOUNDERS ROUNDTABLE Food $1,000.00 $0.00 $1,000.00 Beverages $1,000.00 $0.00 $1,000.00 Audio Visual $1,000.00 $0.00 $1,000.00 TOTAL $3,000.00 $0.00 $3,000.00 FASHION SHOWS Food $5,000.00 $0.00 $5,000.00 Beverages $2,500.00 $0.00 $2,500.00 Pipe & Draping $2,500.00 $0.00 $2,500.00 Sound & Lights $15,000.00 $0.00 $15,000.00 Staging/Runway $1,500.00 $0.00 $1,500.00 Decorations $2,500.00 $0.00 $2,500.00 Video $5,000.00 $0.00 $5,000.00 Performer Food & Beverage $500.00 $0.00 $500.00 Venue Rental $5,000.00 $0.00 $5,000.00 TOTAL $39,500.00 $0.00 $39,500.00 THURSDAY FASHION SHOWS (NEW DESIGNER SHOWCASES) . Food $5,000.00 $0.00 $5,000.00 Beverages $2,500.00 $0.00 $2,500.00 Pipe & Draping $0.00 $0.00 $0.00 Sound & Lights $0.00 $0.00 $0.00 Staging/Runway $0.00 $0.00 $0.00 Decorations $0.00 $0.00 $0.00 Video $0.00 $0.00 $0.00 Performer Food & Beverage $500.00 $0.00 $500.00 TOTAL $8,000.00 $0.00 $8,000.00 NEW MUSIC SHOWCASE Venue $0.00 $0.00 $0.00 Sound and Lights $15,000.00 $0.00 $15,000.00 Venue Staff $2,000.00 $0.00 $2,000.00 Security $1,000.00 $0.00 $1,000.00 Janitorial $250.00 $0.00 $250.00 Page 2 of 7 06 Convergence Budget 10-13-05 Band Fee $25,000.00 $0.00 $25,000.00 Green Room Food $1,000.00 $0.00 $1,000.00 Beverages $1,000.00 $0.00 $1,000.00 Backline $1,500.00 $0.00 $1,500.00 TOTAL $46,750.00 $0.00 $46,750.00 FRIDAY FASHION PREVIEWS Food $5,000.00 $0.00 $5,000.00 Beverages $2,500.00 $0.00 $2,500.00 Pipe & Draping $0.00 $0.00 $0.00 Sound & Lights $0.00 $0.00 $0.00 Staging/Runway $0.00 $0.00 $0.00 Decorations $0.00 $0.00 $0.00 Video $0.00 $0.00 $0.00 Performer Food & Beverage $500.00 $0.00 $500.00 TOTAL $8,000.00. $0.00. $8,000.00 OLD SCHOOL CONCERT Venue $0.00 $0.00 $0.00 Sound and Lights $0.00 $0.00 $0.00 Venue Manager $250.00 $0.00 $250.00 Security $1,000.00 $0.00 $1,000.00 Janitorial $250.00 $0.00 $250.00 Band Fee $25,000.00 $0.00 $25,000.00 Green Room Food $250.00 $0.00 $250.00 Beverages $1,000.00 $0.00 $1,000.00 Backline $1,500.00 $0.00 $1,500.00 TOTAL $29,250.00 $0.00 $29,250.00 SATURDAY DESIGNER SHOWCASE Food $5,000.00 $0.00 $5,000.00 Beverages $2,500.00 $0.00 $2,500.00 Pipe & Draping $0.00 $0.00 $0.00 Sound & Lights $0.00 $0.00 $0.00 Staging/Runway $0.00 $0.00 $0.00 Decorations $0.00 $0.00 $0.00 Video $0.00 $0.00 $0.00 Performer Food & Beverage $500.00 $0.00 $500.00 TOTAL $8,000.00 $0.00 $8,000.00 KIDS ZONE STAGE Venue Sound and Lights Venue Manager $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $250.00 $0.00 $250.00 Page 3 of 7 06 Convergence Budget 10-13-05 Security $1,000.00 $0.00 $1,000.00 Janitorial $250.00 $0.00 $250.00 Band Fee $25,000.00 $0.00 $25,000.00 Green Room Food $250.00 $0.00 $250.00 Beverages $1,000.00 $0.00 $1,000.00 Backline $1,500.00 $0.00 $1,500.00 Kiddie Rides $2,500.00 $0.00 $2,500.00 TOTAL $31,750.00 $0.00 $31,750.00 GALA & AWARD SHOW Food $60,000.00 $0.00 $60,000.00 Beverages $10,000.00 $0.00 $10,000.00 Stage $1,000.00 $0.00 $1,000.00 Sound & Lights $15,000.00 $0.00 $15,000.00 Video $5,000.00 $0.00 $5,000.00 Backline $1,500.00 $0.00 $1,500.00 Band fee $5,000.00 $0.00 $5,000.00 Decorations $5,000.00 $0.00 $5,000.00 Green room food & beverage $500.00 $0.00 $500.00 Awards $2,500.00 $0.00 $2,500.00 Security $2,000.00 $0.00 $2,000.00 TOTAL $107,500.00 $0.00 $107,500.00 SUNDAY CLOSING CONCERT _ Golden Peak $0.00 $0.00 $0.00 Staging, Sound and Lights $15,000.00 $0.00 $15,000.00 Venue Manager $250.00 $0.00 $250.00 Security $2,000.00 $0.00 $2,000.00 Janitorial $250.00 $0.00 $250.00 Band Fee $5,000.00 $0.00 $5,000.00 Green Room Food $250.00 $0.00 $250.00 Beverages $1,000.00 $0.00 $1,000.00 TOTAL $23,750.00, $0.00 $23,750.00 GRAPHIC DESIGN & PRINTING EXPENSES Graphic Design $7,500.00 $0.00 $7,500.00 Web Design $1,000.00 $0.00 $1,000.00 Printing Sponsor Brochure $2,500.00 $0.00 $2,500.00 Golf Invites/Brochures $500.00 $0.00 $500.00 Event Programs $7,500.00 $0.00 $7,500.00 Hotel Flyers $500.00 $0.00 $500.00 Concert Flyers $500.00 $0.00 $500.00 Fashion Flyers $500.00 $0.00 $500.00 Kick-off Party Tickets $400.00 $0.00 $400.00 Golf Tickets $400.00 $0.00 $400.00 Page 4 of 7 ' 06 Convergence Budget 10-13-05 Fashion Show Tickets $1,000:00 $0.00 $1,000.00 Concert Tickets $750.00 $0.00 $750.00 Gala Tickets $400.00 $0.00 $400.00 Event Posters $1,500.00- $0.00 $1,500.00 Credentials $2,000,00 $0.00 $2,000.00 Letterhead $350.00 $0.00 $350.00 Meal tickets . $0.00 $0.00 $0.00 Auction Programs $1,000.00 _ $0.00 $1,000.00 Sign-age $10,000.00 $0.00 $10,000.00 TOTAL $38,300.00 $0.00 $38,300.00 CLU i:n rG &'MERCHANDISE ,a _ r? a ?& Amateur shirts $2,250.00 $0.00 $2,250.00 Celebpolos. $1,500:00 $0.00 $1,500.00. Hats $1,250.00. $0.00 $1,250.00 Volunteer Shirts $1,500.00 $0.00 $1,500.00 Festival Shirts (public sale) $1,500.00 _ $0.00 $1,500.00 Festival Hats (public sale) $1,250.00 $0.00 $1',250.00, Golf Shoes $1,500.00 $0.00 $1,500.00 Caddie Bibs $375.00 '$0.00 $375.00 Gift bags $1,500.00 $0.00 $1,500.00 Towels $1,500.00 $0.00 $1,500.00 Golf Balls $1,500.00 $0.00- $1,500.00 Shipping $250.00 $0.00 $250.00 TOTAL, $15,875.00 $0.00, $15,875.00 " MUNICATION= :? Cell Phone $2,000.00 .. $0.00 _ $2,000.00 Radios $3,500.00 $0.00 $3,500.00 TOTAL $5,500.00,, $0.00 $5,500.00 SHIPPING& POSTAGE } h= Fed=Ex' $500.00 $0.00 $500.00 ABF $1,000.00 $0.00 $1,000.00 Postage $100.00 $0.00 $100.00 Air Cargo $500.00 $0.00 $500.00 TOTAL $2,100.00 $0.00 $2,100.00 Staff Expense Reports John Zarinq $150:00 $0.00 $150.00 Bianca Cioffi $150.00 $0.00 $150.00 Missy Barrasso $150.00 $0.00 $150.00 Craig Erickson $150.00 $0.00 $150.00 Scott Finders $150.00 $0.00 $150.00 Keith Mooney $150:00 $0.00 $150.00 Doug Smoot $150.00 $0.00 $150.00 TOTAL 11,050.00 $0.0.01 .$1,050.00 ?SIBCONTRACTORS.a ,. _.. ._? Event Manager.(3 weeks @ $1250) $3,750:00 $0.00 $3,750.00 Production Manager (3 weeks $1000) $3,000.00 $0.00, $3,000.00 Page 5 of 7 06 Convergence Budget 10-13-05 Talent Coordinator (5 weeks -@ $1000) $5,000.00 $0.00 $5,000.00 Security Manager (1 week aQ $1500) $1,500.00 $0.00 $1,500.00 Fashion Show Coordinator (3 weeks @ $1000) $3,000.00 $0.00 $3,000.00 Stage Manager (2 weeks @$1000) $2,000.00 $0.00 $2,000.00 Transportation Manager (2 weeks @ $1500) $3,000.00 $0.00 .$3,000.00 Transportation Coordinator (1 week @ $1000) $1,000.00 $0.00 $1,000.00 Transportation. Assistant (1 week @ $750) $750.00 $0.00 $750:00 Transportation Assistant (1 week @ $750) -$750.00,. $0.00 $750.00 Event Coordinator (2 weeks @ $1000) $2,000.00 $0.00 $2,000.00 Ops Coordinator (1 week @ $1000) $1,000.00 $0.00, $1,000.00 Ops Coordinator (1 week @ $1000) $1,000.00 $0.00 $1,000.00 Ops Assistant (1 week @ $750) $750.00 $0.00 $750.00 Ops Assistant (1 week @ $750) $750.00 $0.00 $750.00 Hospitality Coordinator.('! week @ $1000) $1,000.00 $0.00 $1,000:00 Hospitality Assistant (1 week @ $750) $750.00 $0.00 $750.00 Production Asst $500:00 $0.00 $500.00 Production Asst $500.00 _ $0.00 $500.00 Production Asst $500.00 $0.00 $500.00 Production Asst $500.00 $0.00 $500.00 Production Asst $500.00 $0.00 $500.00 TOTAL $33,500.00 $0.00. $33,500.00 n MIS CELLANE@US,,EXPENSES,,,s, Gobos $2,000.00 $0.00 $2,000.00 PSA editing/duplication/production $1,000.00 $0.00 $1,000.00 Petty Cash (tips, etc) $2,000.00 $0.00 $2,000.00 Postering $250.00 $0.00 $250.00 Car Stickers $500.00 $0.00 $500.00 TOTAL $5,750.00 $0.00 $5,750.00 Printing $250.00 $0.00 $250.00 Gifts $2,000.00 $0.00 $2;000.00 Air $2',500.00 $0.00 $2,500.00 Hotel(Intemet Access, Phone, Etc.) $2,000.00 $0.00 $2,000.00 Car Rental $1,500.00 $0.00 $1,500.00 Meals & Entertainment $1,000.00 $0.00 $1,000.00 Phone $500.00 - 0.00 $500.00 Parking $100.00 $0.00 $100.00 Gas $400.00 $0.00 $400:00 Marketing Recap/Copying&Binding $5,000.00 $0.00 $5,000.00 TOTAL $15,250.00 $0.00 $15,250.00 Bookkeeping $2,500.00 $0.00 $2,500.00 Accountant $5;000.00 $0.00 $5,000.00 TOTAL $7,500.00 $0.00 $7,500.00 'MARKETI_NG & PUBLIGITY?SERVICES , PGM Integrated PR & Marketing-(8 _ months @ $2q $20,000.00 $0.00 $20,000.00 LocalSales & Marketing Rep (8 months @ $2000 $16,000.00 $0.00 $16,000.00 Event Videographer $5,000.00 $0.00 $5,000.00 Page 6. of 7 06 Convergence Budget 10-13-05 Event Photographers/Wire Service $4,000.00 $0.00 $4,000.00 Satelite Feed $2,500.00 $0.00 $2,500.00 TOTAL $47,500.00 $0.00 $47,500.00 ZARING-CIOFFI ENTERTAINMENT Production Fee $150,000.00 $0.00 $150,000.00 Sales Commission Fee (20%) $348,000.00 $0.00 $348,000.00 TOTAL $498,000.00 $0.00 $498,000.00 SPONSORSHIP REVENUE Above Title (Town of Vail) $150,000.00 $0.00 $150,000.00 Below Title "Presented By" Sponsor $350,000.00 $0.00 $350,000.00 Golf Tournament Sponsor $95,000.00 $0.00 $95,000.00 Icon Ice Award Gala $95,000.00 $0.00 $95,000.00 Kick-off Party $75,000.00 $0.00 $75,000.00 New Designer Showcase $75,000.00 $0.00 $75,000.00 Legends Roundtable $75,000.00 $0.00 $75,000.00 Golden Peak Stage Sponsor $75,000.00 $0.00 $75,000.00 Fashion Series (Dobson Ice Arena) $75,000.00 $0.00 $75,000.00 Old School Night $50,000.00 $0.00 $50,000.00 Kids Zone at Golden Peak $50,000.00 $0.00 $50,000.00 New Music Showcase $50,000.00 $0.00 $50,000.00 VIP Hospitality Venue Sponsor $50,000.00 $0.00 $50,000.00 Official Vehicle Sponsor $50,000.00 $0.00 $50,000.00 Bronze (5 avaiable) $35,000 $175,000.00 $0.00 $175,000.00 Copper (5 avaiable) $25,000 $125,000.00 $0.00 $125,000.00 Benefactor (5 avaiable) $15,000 $75,000.00 $0.00 $75,000.00 Patron (5 avaiable) $10,000 $50,000.00 $0.00 $50,000.00 TOTAL, $1,740,000.00 $0.00 $1,740,000.00, MONEY FOR EVENT $1,740,000.00 $0.00 $1,740,000.00 COST FOR EVENT $1,113,475.00 $0.00 $1,113,475.00 CONTINGENCY FUND (2.5%) $43,500.00 $0.00 $0.00 Variance $583,025.00 $0.00 $626,525.00 Page 7 of 7 August 22 - 27, 2006 Vail, CO ericanAirlines` Uniting Hip Hop, R&6 and Soul with Fashion 4 NO ? wT ?+w ?r• L', j ,C AY,ER1(:A11 FLA"'A ??l1??1 ??1111?se9?1 Russell Simmons lira Le TIGRF. Tyra Banks DETAILS, When: August 22 - 27, 2006 Where: Vail, CO Who: Notables from Music, Fashion, Film, Television and Sports What: National Showcase for Urban Fashion and the Music that inspires it. LACOSTE ?ecko unltd. Alicia Keys Justin Timberlake The Vail Convergence Festival is dedicated to exposing, enhancing and encouraging the intersection of urban fashion and music Vision &Mission: Cross-Promotion - Create an annual lifestyle celebration that becomes a destination "must-attend" happening - Expand access to urban Music and Fashion Strategy: - Assemble the leading originators, artists and visionaries of urban fashion and music and utilize the bully-pulpit of W-list celebrities to drive mainstream media attention to new talent Result: - Follow similar trajectory as Sundance... ground floor opportunity in a mainstreaming cultural medium Charity: - Funds raised from this event will be utilized to promote a healthy lifestyle in urban America. Vail's Benefits. - Attendance will come from industry professionals from LA & NYC, and fans from Denver and beyond. - ZCE will seek a major national retail partner to promote the event through in-store promotional displays, check-out donation program, etc. - ZCE will seek a major national media partner who will promote the event through advertisements and sweepstakes promotions -ZCE will seek regional media partners to promote the -event in the Denver DMA, including radio, TV and print Media Relations - Event generates incremental coverage from local, regional & national outlets, offering incremental exposure - ZCE writes and distributes multiple press releases leading up to the event to local, regional and national outlets Sweepstakes -American Airlines and hotel partner (TBD) will offer flights And rooms in exchange for logo placement - Grand prize winners receive VIP "Star" treatment Tuesdav -VIP Welcome Party Wednesdav -Celebrity / Sponsor Golf Outing -Legend's Roundtable Discussion -Poolside Fashion Show featuring Skin Wear (swimsuits & lingerie) Thursday. -New Fashion Designer Showcase -New Music Showcase Friday -Major Line "Fashion Week" Previews -Live Music -- Old School Style featuring such acts as Run DMC and Sugar Hill Gang Saturdav -The Future is Now; Teen Artists -Featured Designer Showcase -Gala & Awards Show featuring presentation of the "Visionary" Award Sundav -Closing Concert on the Mountain LL Cool J Run DMC Jay-Z The Black Eyed Peas Bernie Mac Provide "Healthy Lifestyle" grants in Urban Communities to reduce the incidence of chronic & degenerative disease African Americans have a greater risk of the following diseases than any other ethnic group: *Heart Disease •Cancer *Stroke •Diabetes WELL NOURISHED . WORLDWIDE *Hypertension *High Cholesterol *Obesity • The list goes on... NE WS TL?AE- SUMMff ON 013ES ffY PKWM I www.healthypeople.gov Body&Soul A wellness program for African American churches. learn ,Wore www. rw#. org ' .? FACT: The CDC estimates that 300,000 14. deaths each year in America are associated with poor nutrition & lack of physical activity. t'. v www.5aday.gov Fashion: ZCE will pursue the most successful as well as the newest designers to participate in the event, affording the public a chance to preview the latest in designs and style. Music: Mainstream artists and legacy acts will be invited, attracting audiences from Denver and beyond for shows in a pristine setting. Legacy: The Vail Convergence Festival will honor the artisans who mainstreamed hip hop, R & 8 and soul as well as the fashion it spawned, helping to shine a spotlight on the future of urban fashion and music. Urban fashion and music has mainstreamed. As such, with the participation of industry icons and celebrities, a diverse and mainstream audience is expected. Sean John Clothing FUBU clothing Naomi Campbell Sam Jackson About Us... Founded in 1993, the firm specializes in creating some of the most exciting and media-friendly properties in the country by connecting Hollywood star power to corporate America. As Hollywood's premier producer of talent-based special events, delivering once-in-a-lifetime experiences for the public, sponsors and their guests since 1993! WE specializes in three related areas: 1. Our core business of televised and non- televised sports and special event production 2. Supplying entertainers and celebrities for personal appearances and product endorsements 3. Supporting and/or coordinating unique meetings and events for corporate clients Cause Marketing, Hollywood Style Corporate sponsorship of The Vail Convergence Festival will help to underwrite all expenses incurred in the production of the event; therefore 100% of the gross revenue generated from the sale of tickets, and other revenue streams will be used to promote healthy lifestyles in Urban America. Zaring-Cioffi Entertainment (ZCE) is a full-service production company located in Valencia, California with a satellite office in Denver, Colorado 'A"e.PAWIPPOW Slot. 1003 Car-@:,-; aft Er-,era nment. AC ZCE • s a fill- sen' c e :1ronl;.or cc-r._ny heat q. a-e rel n 'v3 er ca Cal `c n a 'rdi a si:?lli:e off :A n Denve' 1:: or.=do. =x-ded it yeas oy ta,ert 'e rESer:3t•;ep-JC.ICE' John Z3r-g ant casi-,a c,-e.---.c, 6ian...3 c`6.:he i-Y. saec alines 1- c'e3:,ng sc--e Y :he ^-cs: excinng and -ec a-f-endy pr31:eries in .I•e :ourt! C•y ccnrectng ?Iryv; x:I sta.r rove-,.o -,_..•.-.e Mmc'ic3. J 3F n :a- nSi '•es,cem GEC a :C ?v issi F.1scc '.:ICE ?fEslde-nt u Evert Manager Cr3 a E-icksc- S=n or Di-ector cf,Drsr32! or 5 ?;'E•s su-ff is e,:oe-er:ec, ceo :atec• c^eat•ae ara abo•;e all p-c-ess oral These at:, ou*es have allc'xec s :c -esl:3r:I :o t-e erer•c1.3-g rig rea t es c` celeb-ty- i?3sed r-arxet ng 3^,d evert ^-a-aG emen: ve ara the Ie3le' n c_r fe J a{orc n?, is I,e 1:-vilege to ea'tne' wtr sowe o :re most ire=-ticlcis flm arJ scors pe-s7rafi:i=-s as we as-a•ar ir:erra:icna :-Drr Drat -.-s anc :,waal: a c'pn zat :-s. 'fib' atierls ?nC :I'e eY51 of se,vice we prey :le-- ce l, a c.lr r-- p.t3t c . 8 ar;a Cicf9 Ese.utive',.:ice Fres lent 1 T .. Scott 1-0=rs ares,cer: 3}c-s: sn+ps Ke t M --s y Cq: er at o.. "a°ng=r Co-: S^•orl Coc•d valor o' Sao^so' 8 Talent Ralal ors AI 'ami Slou: OFeral o^s Coc•d nalor Ou• s:aB s deeply cc-millad ;c the aaczesi ol of r events: we are the T-il to ar ve a°d las; to 'cave Acr•ou-tA ily: r•caeve•. 3 only the oe+gi^.n -g cf c.rr cc-mi:menl. '.Me lake ever•ls frc'-•. cfea .c fru tor', ncb_d ig c.orceal desig h.rdye,,develcameni. s le 'asµsrc son^sors',ip sates o:),,-aticna ar'c locistics olanrr -lg, Via c•eal o^ and imale-e-lal o- cf ma•ketirg. prc'--o.iona and pu]Iic elal o°s pla^s, lra n -'g of volunteers. celear ;y cvranc irg, as well as event ^avag-ement ZCE's staff is eyae- er :ed, ded r?tec. c-eal ve arrd. aho•:e all arofessiona. r ;he lerjc.rs•.vo-d cf image -•a-etinc arcf s:)ecial event aro& t !r---•aragemen-. 1••ese cuakiea allow ZCE h resacnd to the ncuslrv's ever-evoly ng 0--filler je, Let ZCE a -ari-ea-ned. Jnxi-allaled eyoa t-ce [rente a reward ig, rene.vaDle anc oroflah ? resili for.-ci Jessica Li3.I,--]rTr "a-ace• of Med a & Ta erl Relations P.oI "j 4'iai:s Se car, Manager Nike %I Ic'•el 0:)e-aticns C oord nalor N 1 Sim," MAr rzn J oonur r"?? . I' A Rnrr„ s otCO. Leigh Jncobe. 6r?ncv 11 Cnrhnra. kern ? ? r;r,r, s51r.W lnlhng C(al rni. Zarinb/Ciofft Entertainment, LLB Delivering Star Power Since 199_ Zaring-Cioffi Entertainment ("ZCE") is a full-service production company located in Valencia, California. ZCE is Hollywood's premier producer of talent-based special events, delivering once-in-a-lifetime experiences for the public, sponsors and their guests since 1993. ZCE specializes in three related areas. i Supplying entertainers and celebrities for personal appearances and product endorsements Supporting and/or coordinating unique meetings and events for corporate clients Our core business of televised and non-televised sports and special event production ause Mark:etin(, Holhlwood St)Ie What makes ZCE unique? ZCE adheres to a strict Corporate Policy which mandates that the cost to produce all ZCE-owned fundraising events must be underwritten by sponsorship; this means that, without exception, 100% of the gross revenue generated from the sale of event tickets, participant slots or teams, gala tables, donations and auction items, goes directly to ZCE's charity partners. Additionally, whenever sponsorship sales exceed expenses, ZCE donates the net revenues as well. Finally, were an event to go over budget, ZCE is responsible for the overage - not the host or the charities. We offer these guarantees to our charity partners, sponsors and celebrity participants because we believe it is the right way to do business! tind 1)(.i sip nwc, Cibotit their ii,ork. A is the best tli thc, i ush7ess... Mit't' ivci-' the (7i)viol/s Ci7??1C?' 007171,1' Uttctid Frankir; Niu,?„ Ski devil John Lithgow nonnis Quaid (R) mars ur, VIC on, Jet'<???tt7tK7t1c?I p t?tclt 117 Lt ` ? ct?'t' VC 1 ":11I I ask Ot 7Ct; jtcl'? clc?tu' ?,? ilic Cc'girt cn ct.k (jell i'c t' thy' ,?ictt.f ct?t?l ?i ti'11' ?tc'?'1 cn?cf ?c?. ?itstc't??c'?' e?'stct?lds ttttc rtcj the illip(??'tc?r71 ? >cr?'t- ???c11N'. c? c?ctt. I?? Odclitic?tt. C? ??c?t?c?tc t t? ?? ?r ?c? tl ?IUCk 12t'• ?r N)ttlt{?' ,???. ??ta??thlt'. to GOOK ? Of (il'ift<?1t7? to 1191??1'll?'?' r?tcti ??'1tc't1cl ' tt?2c' it???x?rtctrtc'? PC c ?tz'?'s, cttacl stt t? __ ,Ic??? ?ti<?? Amencanp?rlina?-Ica?'7U<???? Sct(es P?'?rnu ??fttc'?'??clYl ,1U'1t?t t,? The event was cxecuted /lcnt?/css1?'. The entire stall'of WE is verl, thorough, made thirr,)s veri, t1r1*1,7-ke1% 1(')r Inn, c117cl rrI(Icle it n i)leusr I-e f(')r AlusterCarcl to he ahlc to srtppoo sitch a word7while cause! / am so happy to hear that AlhisterCard helped to guise so ttrttch money! It was (yrcat workint wiih you - unc] I hol)c WC CCrn c/o so Ogtrirr! " -- Dorian Al' Tomace Director, Alur•ketin,' Pmgroms L L ,-1lusicr-Card International Lil' C, winner of Ameoca s Most Talented Kid berq of The Guardian. ' , yu uergor of CS/ and Alan Rosen- <r )t>r?tf)r'Itt4?11CC f)tif,tiXC7}iC?ll1?- ) I(l OL? the 11S iCS iC „?rr'??.i ?ttir?t??'? rf? irr??cr? ' 11, rt ? Il?{t also ???rrt cn 1rc,tj?irr?' R?'il u11 C7Ss?t?rl, X'«tt. irrr t? ,?•??t?1 JUh ? to (t, ?,ux?r?i'?.? ,. (?ri74? C? r7?1' IS C? Stoll 11 r,oI t) E >?ctc'?. }iorr?" ?ic ?jrc.1l<C'S i. IN t <<?.??'.t`'? ?lacr?d „nr i< Owl ?'r'?uti cr? 1+trE ?rlla ?rui?? ft??' tlu ol(I'teorr's'. Tlldlll?s ole O,stt'r,(tcrr? 11c??.k?>>i f t trt??rfrri??r??,??,????('LL CS`i ,,\ LO"' Funnyman David Alan Grier makes funny faces at a ZCE event to benefit the Christopher Reeve Paralysis Foundation. --Z(_ L Pas done a ( /'cat loh of tltteg *attng ttlc HU AIER hrarld With 11i1,1'17 1N°oflle CclchrilY C1707t.4 111at have not o1111' created all'arcncss :417d 1,17creased c017SIW Y160l7 /Ot' the brand, hit/ also IVOVOC(l 11MOS-017 /)r(lclttct il7tcrac11'011. The staf f 'at ZUE have ninler promised and 911er• delivered on our events. [N! Look h)rlvard to (1',01l'i.M ottr relationship -- Ill iKe /' 10?7119tr Promotions Dircctol: HUILIA IER, GAI R I`11'')rks HVMMER® LIKE NOTHING ELSE" Ghns Mcv , for Senator Bob Dole receives the Hero Award from R Lee Ermey at a ZCE event in Washington D C benefittina militarv families Juvenile Diabetes Research r..? hnundation Jt International dad-,fed ,, trading a cure L !:J official Giv-And-Go event with Dominique Wilkins a re "We can't say enough about the passion and commitment Zaring/Cioffi Entertainment brought to helping JDRF increase its exposure throughout Chicagoland. Linking our cause with the Murray Brothers has generated a great deal of excitement, resulting in additional donations for our work to cure diabetes." Amy Franze Executive Director Juvenile Diabetes Research Foundation, Illinois Chapter "The ZCE firm is a dream to work with. Your contacts make it easy to handle all PR driven events. The professionalism and experience that you bring to the table is priceless. Thanks for making our first success in Vegas. We look forward to working on mo projects in the near future." Eric L. Brooks Founder/CO-CEO Giv-And-Go rla &wbw &R eP- Since 1993 Bill Gates makes the shot Media Relations iav 55?-29aP? 9355 FOR IMMEDIATE RELEASE R. Lee Ermey Bangs Celebrity Friends to visit Wounded W., _,; at BetheSda navel Ftospltal A gathering of Hollywood stars is such a unique occurrence that major local and regional press coverage is always generated. Coverage by national entertainment press such as Entertainment Tonight, Access Hollywood, E! Entertainment, People Magazine and US Magazine is also typical. me, FF F A IF O i ?? jq^Op o °uaN ie? 1 rIF & Y ParoMls " uJ 10 awesMsa for sP ^nn-.m Rsm ,. a tya (>„M`"d"`„oir N n.. .. + i+A?AiSdyw.SAawkrb' .a raw ..a ro ht c i. N'Ve in ,, ,a,reer'•tW„p ,x,.r hrtls+..?Hsan a."' ?lcxinn is an •,?ial.. c„adaina star v?a,tuaaSk`' RiSM f` ` "Fa "O'?t,ryesn wd 1. ? ),asrF ,. F i R had >sh ri . • rntmas rz W '0. it- 11 Badgdf Guoilcause. ('rd Spackkr rr And if you behne nx<ly ar the ehantr evrnt, the Aluany hmthir roll RedEw that (aucaguaught Isgome home tun C:J,h4wk -.. , , rtuttedaher,rpdte simply the best golf movie ever made. Therearerestaura.i intit.A.;. F4., -1 ,imk Reach. S C., sad a third tgnu mAtlanns Gty N Au{pwt. 'nicy'vt been lookinghete, but they Thursday d,efore heading off with to the Cubs ir,um 'T7rere arc two ads of thoaftht. whether we want it or whether Or want it near a It- , he A(urnybroth", are'.-mis in :lain, Ouch is aimed at VAf 4na and of tk rnrtie. Austin profits from charity Cancer Benefit Brings `CSI' star )ac some M Nehiu&? native N1an; I lelgenbeigei- headlines a "celeblity weekend." BY Kim RosERTs WORLD W RALIrSTAF'F WRrTER On ••CSt crane Scene lave gaqun,"star A1arg I lelglgenteen, b r uses science to truck di wn it 7 badguys. ( , This ,- 1. the Nebt 1 -' native will trade technology i ,, \ guff clubs in the right again t -. •\i different sort of villain: br -! cancer. IFelgenberger and her hu= - hand, actor Alan R,,'enherg, ro ( turn to the Midlands to host "Merg & Alnn's Celebrity Week end," an annual benefit for .1rn nie Edmundson Hospitul'. ilreast Ilealth and Cancer Cen ters. The event, which runs today - ---- - - through Sunday, includes u two-day celebrity golf tourna• Z11 pariway to Dive back to incur at Dodge Riverside Golf Ity."acteasMnrgHa{- Cluh and a r_ .. trvivor ccle- saw M her er i f h braton at i larrah'sCasano. y b The couple also will RiveaMo. 00" "'abhatroleon'=: ertt Pei - .. Cis of A.N. Cur. ComSeats . , 11011.' ney'R "hove Letters" at the Rose Blnmkin iser,. , Arts Cen- Love T,uttovs ler- "It's agreat waylogiveback to " What:abenehtoeiformanceol A R 's'L Gurne L tt ' b the community, Hel ., id b ll ho th fro I . . ers y ove e y Wig Helgenberger and Alan sa y ce e p ne m " Angeles area. "I think we have a Rosenberg lot or impact an peaplr's liven, Whin:9 tonight breast cancer survivors m par. ticular.'' Wheat; Rose Btumkm Performing It is a cause that is close to her Ans Center. 2001 Fainam St. heart. Helgenberger's mother, Kay How muoR $25 and $30 Snyder, is a breast cancer survi- k . . . : 345-4849 See Benefit., !sage 2 c. , ?Atir,,?; at ;rC?a tl ?V -. hrytgttigearrtNre dram to Austin • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • _ riaird Mr Wray ism .t. (wain Mh), Ala, Jam aaad me"M ??' Tee time Qtre*ertssytarmiquaidytltaayrpl . -isaKlin?gsY. Marketing Materials Each event has its own unique and complementary marketing materials. Logo Letterhead Celebrity Invitations Public Invitations Tickets Print Ads Powerpoint Presentation Web Pages Amenities Posters Credentials Gobos & Event Signage Registration Forms Table Tents Unique Promotional Items T-shirts Official Clothing & Merchandise Hats Souvenir Programs Billboards & Outdoor Displays Brochures Transit Displays Newspaper Inserts Flyers/Mailers IR???t4 fr /i1??QQ Celebrity Appearance! and Charity Visits .? D is During the week of the event, our hosts and celebrity guests typically visit the charities the event is supporting. The hosts also visit key sponsors. For example, during his time in Austin, Dennis Quaid made multiple radio- supported personal appearances to promote the event, including stops at several Jiffy Lube and HEB locations, and Hewlett Hummer in Georgetown. Clear Channel radio ran live remotes and ticket giveaways from each of these locations. This "man about town" campaign helped to create a "buzz" in the media with star sightings reported on Clear Channel's various outlets. [Ie , wtll (IMItt LC L rs 117c'11, 1)cls.1 wI7 jol* Me (iuritic's involved i» thc c1,ew. Thee- btcnr 1/1(11 thc (Arcrlest he 7C'fils ul thch- ii,ui•k crrc /hc c.hu/a-CS i/I 7e liIVS n/ llle l)elll)le scITC'd hY the ehcn•ilics 010 / 1ilik ii iriukes 117011 Strive /0P CXC•C11C17c'c' Which is irhat lhei tic-hievc 1,1'7 tlteil. -- Jorlc1thcrri hr ic?cli?icnt D11'ec°tc»• W Dcvelopiiicwt nal t( Any Baby Can &- q)- Since 1993 Don Felder leads a group of kids in song Ifs story time with Richard Schiff of The West Wing lsll mate Fdc P4 V-. ('0sm e0L" ""n UPVane 0 WATE RSTON E 11 E V E l 0 r M E N T "As the host club to the Dennis Quaid Charity Classic, it was a great pleasure working with ZCE on an extremely successful event. The patrons and celebrities enjoyed their experiences at Avery Ranch and the evening festivities and entertainment were first class. We are already looking forward to next year's event and working with ZCE's team of professionals." Thomas G. Tucker President & General Counsel Waterstone Development Group E 0 "I would like to take this time to thank everyone at ZCE for raising the bar. Your events are always amazing. The Jiffy Lube /Dennis Quaid event was mind blowing. We at Ultimate Face Cosmetics are proud to be part of your family." Gary Spellman Co-founder Ultimate Face Cosmetics "Zaring/Cioffi Entertainment has helped Flagstar Bank generate added exposure and awareness in our marketing through celebrity tie-ins. When it comes to creating an association with stars, let the pros at ZCE do it for you. They'll make it work for your company." Gary Burkart Vice President of Advertising & Marketing Manager Flagstar Bank Case Study: Consumer Promotion Client: Pabst Brewing Company / Old Style Beer Goal: Research told Pabst Brewing Company that Old Style was a part of the fabric of the city of Chicago. They were looking for ways to revitalize the brand. Plan: Old Style became title sponsor of the Murray Brothers Invitational, a celebrity-driven event launching in Chicago. Old Style, an iconic brand in Chicago, was partnered with the #1 comedy family from Chicago... the Murrays. Result: The Old Style / Murray Brothers Invitational provided Old Style a natural and desired extension to their long-term relationships with the Cubs and WGN. The program also gave Old Style a de facto endorsement by Chicago native and film and comedy legend, Bill Murray, for a fraction of the cost of securing him to endorse their product. "0111- exlkcr•ie 7cle With AT 11'(Is terrific. John crrtcl his stcrftr117de •stood our +tcecA (IS the titic shorztior 0017e 0/d . to1c/lhJtrrrcit, Brothers ' 1171 tcrtiorrcrl, JIM/ over. (a0 over ogglJr7 dc/h,cr-ecl to crhsrrr•c 11'c ohtirr-11--cd orwspollsl)rship. The octmil events li,ere well orciresil-cited, pr-oICISS1,017crl (rPrcl oVCrcrll, exceed- A/ the eXI)c'ctcrtions of'ow- enrplot?ces, distribrtlors crrtc/,atresis. " .- Am Willrrer- [,rce Presiderw, A1cu•ketir7'? Pabst Rreii,h w Comoom, Since 1993 Fr?QYY Jy? tt?r7' yprr ?'?n., p.o Q?n , nV?nr ,e9 a? 3n?,,,t>ri ?? u?? ase Study: Sweepstakes Client: Jiffy Lube Goal: Activate Jiffy Lube's "Above Title" sponsor position in the Jiffy Lube/Dennis Quaid Charity Classic. Plan: Jiffy Lube developed and promoted a Texas-wide online sweepstakes for a trip to "Swing for the Stars". It was available in all store locations throughout Texas and supported via radio, TV and newspaper advertising. ZCE passed through the rights to use Dennis Quaid's image directly related to the sweepstakes, and provided key elements to the winning packages including airfare and hotel (provided by ZCE global partner, American Airlines and event host hotel, Renaissance Austin), playing spots in the Celebrity/Am rounds, autographed memorabilia and VIP credentials allowing access to Hospitality and evening parties throughout the weekend. Result: Jiffy Lube experienced increased traffic on their website and at Texas area locations leading up to the event. SaWF?fl96?1 'fnr9hr; ? The well-W-A M-Akw^ 14a:.rY 401y6*- pw w pi.y byie A. M- .Nina 3. - C R Lby?is Mn?'. -1t t1-1111, tivels ml honoi- to poi-tner ii,ith Dennis c717d his kien& this verrr i.n silpport of children , -horities. Oiir f1-tuwhisees, elnplovees m7d citsiolncrs 11111e eU?e1' to rolls' behind this, importc1171 ci7ise -- ensitring the hw1th C117d seciii- tY ofchildren now and in the 11ttitre. From store to.finish. Iiffi' Lithe Dennis Qiwid Chm-ihv Ccissic° in Jime e_vemplified the Jiffi? Lribe hrcrnd in ils perfect execiition. Jahn on(I the All tc om circ ci ivell-oilt'd 111,Whilh" je elf fy lube 8 IM/c. 8111 nCI Sentol• Vice President of Jhil-keting Jiff , Llike Internotionol