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HomeMy WebLinkAbout2006 Commission on Special Events Agendas Town of Vail Commission on Special Events Meetin~ Town of Vail: Vail Town Council Chambers Tuesday, January 24, 2006 at 8:30 a.m. AGENDA: Swearing in of New CSE Appointees: Stephen Connolly, Robert Aikens, Clint Huber and Scott Stoughton: Lorelei Donaldson (5 minutes) Approval of the Minutes of the meetings of November 22 and November 30, 2005: (5 minutes) Coordinator Report: (10 minutes) • Financial Report and Review of 2006 Allocations and Contract Status • Review 2006 meeting schedule • Set date for meeting w/VLMDAC Update: Convergence Festival: (10 minutes) Holidays in Vail: Review of 2005 event and plan for 2006: (30 minutes) • Fireworlcs and Torchlight Parade • Christmas Tree Lightings? • What should occur in Lionshead? Resort Entertainment: Plan for LH Summer Street Entertainment: (30 minutes) Strategic Plan: Prepare questions to be answered at Council meeting: (30 minutes) Possible topics might include: • Seed Funding vs Ongoing Funding? • Icon Events: Should qualifying events be forwarded to the Council for their consideratioil? • New Event recnjitment? • Surveys and Evaluations? • Other? New Business: (10 minutes) Adjournment: 10:45 a.m. *****Next Meeting: Tuesday, February 21, 2006 at 8:30 a.m. Town of Vail: Community Development Conference Room Town of Vail Commission on Special Events Meetin~ ~ ~ , ~ 1• • ~ Tuesday, February 21, 2006 at 9:00 a.m. AGENDA: Swearing in of re-appointed CSE Member, Stephen Connolly, for a term expiring on Dec. 2007: Lorelei Donaldson (5 minutes) Approval of the Minutes of the meeting of January 24, 2006: (5 minutes) Coordinator Report: (15 minutes) • Financial Report • Joint ineeting with the VLMD: Thursday, February 9 at 10:00 a.in. • Discussion: Appropriate usage of the "Special Event SNAPSHOT" as a coinnlunication tool. Update: Urban Convergence Festival of Fashion and Music: (10 minutes) Holidays in Vail: Final Event Report and Budget Recap including a discussion of the proposal for the event in 2006: Laurie Asinussen (30 minutes) LH Mitigation Funding Applications and Summer Street Entertainment: Suzanne Silverthorne and Diane Moudy (30 minutes) Review the updated draft of the Strategic Plan and identify discussion topics for meeting with the Town Council: (30 minutes) New Business: (5 minutes) Adjournment: 11:15 a.m. **1:00-3:00 p.m./Vail Town Council Meeting: Training for DRB, PEC, Council and CSE members with regard to board member roles and limitations, liability exposure and ex parte communications, per the statutes of the State of Colorado. All CSE members are strongly encouraged to attend. Next Meeting: Tuesclay, March 28, 2006 at 9:00 a.m. Special Meetin2 of the Commission on Special Events Vail Community Development Large Conference Room Friday, March 24, 2006 from 9:00-9:30 a.m. AGENDA: Reconsideration of Selected 2006 Funding Requests due to Convergence Festival Postponement: Higliline Sports and Entertainment/Due to scheduling coiiflicts with the regular March CSE meeting time, Jeff Brausch has requested tlus special ineetii7g to present his proposals for Olctoberfest and 14 Days of Vail. BACKGROL]ND: At the last CSE meeting, the members agreed that all RFP's submitted in October which received an average rating grid score of 33 or higher and in calendar order from the TEVA games forward would be eligible for re-consideration. The Soccer and Lacrosse tournaments have already agreed to contracts and will not be reconsidered. Presenters will be allowed 10 nunutes each at the CSE meeting on Tuesday, March 28 to explain how the additional fiuids, not to exceed the original request, would be used to enliance the event. Event producers for the followii7g events, which match the criteria, are seelcing reconsideration of their original request: • TEVA Mountain Games • Vail Farmers' Marlcet • Taste of Vail/Sunuller • Holidays in Vail • Olctoberfest • 14 Days of Vail (alca: ReviVail) Aiilerica Days and Gourmet on Gore did match the criteria, but the producers are not seelcing reconsideration at this time. Town of Vail: Commission on Special Events Meetin2 Vail Town Council Chambers Tuesday, March 28, 2006 at 9:00 a.m. AGENDA: Approval of the Minutes of the meeting of February 21, 2006: (5 minutes) Formal Adoption of the 2006-2009 CSE Strategic Plan (5 ininutes) Coordinator Report: (10 ininutes) • Financial Report • Urban Convergence Festival of Fashion and Music: meeting w/John Zaring on Friday, March 31 at 10:00 am- TOV Small Conference Room • Septeinber 2007 Cycling Event: Vail Valley Foundation • Harbin, China: Ice Festival Jan 5-Feb 15, 2007 Conference Center Funds: Pam Brandmeyer/seek input on the use of coiiference center proceeds (10 minutes) LH Mitigation Funding Applications and Summer Street Entertainment: Suzanne Silverthorne and Diane Moudy. (30 minutes) BACKGROLJND: Vail Town Council meinbers voted unaiumously at their ineeting on March 7 to approve the recoinmendation from the Construction Mitigation Group as follows: 0 $16,000 to Resort Events liic. for Buslcer Village activities in LionsHead (and elsewhere where feasible) to be augmented by $30,000 awarded by the Commission on Special Events for LionsHead-specific busker events. • Up to $12,000 for local radio advertising (KZYR, KTUN, KSKE and JACK) with specifics to be deterinii7ed by the Coi7stniction Mitigation Group radio subcommittee. $27,000 incoine guarantee to LMG Inc. for free climbing wall activities in LionsHead with a minimum of $5,000 returi7ed to the town via merchant participation. • Additionally, the Constniction Mitigation Group requests Coui7cil's support in recommending consideration by the Commission on Special Events for additional funding of the Busker Village activity to disperse the event more fully throughout Vail. • Efforts are continuing to finalize a location for the Cliinbing Wall in LionsHead The CSE will review the final budget and programming proposal fron7 Resort Events. Vail Film Festival: $400 request for bus shuttle service from Cascade and Crossroads theaters to/from the welcome party at Donovan Pavilion on Thursday evening, March 30. (10 minutes) Reconsideration of Selected 2006 Funding Requests due to Convergence Festival Postponement: (90 minutes) BACKGROL]ND: At the last CSE ineeting, the meinbers agreed that all RFP's submitted in October which received an average rating grid score of 33 or higher and in calendar order from the TEVA games forward would be eligible for re-consideration. The Soccer and Lacrosse tournaments have already agreed to contracts and will not be reconsidered. Presenters will be allowed 10 minutes each at the CSE meeting on Tuesday, March 28 to explain how the additional fiinds, not to exceed the original request, would be used to enhance the event. Event producers for the following events, which match the criteria, are seelcing reconsideration of their original request: • TEVA Mountain Games • Vail Farn7ers' Marlcet • Taste of Vail/Sununer • Holidays in Vail • Olctoberfest* • 14 Days of Vail (alca: ReviVail)* Aiilerica Days and Gourmet on Gore did match the criteria, but the producers are not seelcing reconsideration at this time. * Due to scheduling conflicts with the regular March CSE meeting time, Jeff Brausch has presented his proposals for Olctoberfest and 14 Days of Vail at a Special Meeting on Friday, March 24. New Business: (5 minutes) Adjournment: 11:45 a.m. Next Meeting: Tuesday, April 25, 2006 at 9:00 a.m. Town of Vail: Commission on Special Events Special Meetin2 Town of Vail Municipal Building: Administrative Conference Room Friday, March 31, 2006 at 10:00 a.m. AGENDA: Urban Convergence Festival of Fashion and Music 2007: (1 hour) In light of the postponement of this evei7t, which was originally scheduled for August of 2006, Jolu7 Zaring of Zaring/Cioffi Entertainment will ineet with ineinbers of the CSE to discuss how the CSE's 2006 fiinding allocation of $25,000 will be utilized for the development of sponsorships for a 2007 event. LH Mitigation Funding Applications and Summer Street Entertainment: Suzanne Silverthorne and Diane Moudy: (30 ininutes) BACKGROLJND: Vail Town Council members voted unaiumously at their meeting on March 7 to approve the reconunendation froin the Construction Mitigation Group as follows: •$16,000 to Resort Events li1c. for Busker Villa,,e activities in LionsHead (and elsewhere where feasible) to be augmented by $30,000 awarded by the Conunission on Special Events for LionsHead-specific buslcer events. • Up to $12,000 for local radio advertising (KZYR, KTLTN, KSKE and JACK) with specifics to be determined by the Construction Mitigation Group radio subcommittee. $27,000 income guarantee to LMG Ii7c. for free climbing wall activities ii7 LionsHead with a minimum of $5,000 returned to the town via merchant participation. • Additionally, the Constniction Mitigation Group requests Council's support in recoinmending consideration by the Cominission on Special Events for additional funding of the Buslcer Village activity to disperse the event more fully throughout Vail. • Efforts are continuing to finalize a location for the Climbing Wall in LionsHead The CSE will review the final budget and programming proposal from Resort Events. Adjournment: 11:30 a.m. Next Meeting: Tuesday, April 25, 2006 at 9:00 a.m. Town of Vail: Commission on Special Events Meetin2 Vail Town Council Chambers Tuesday, Apri125, 2006 at 9:00 a.m. AGENDA: • Approval of the Minutes of the meeting of March 28 and March 31, 2006: (5 ininutes) • Harbin, China: Ice Festival/Jan 5-Feb 15, 2007: Merv Lapin will present the CSE with the suggestion that the Town send a contingent to Harbin to see the festival and consider how the concept might translate to Vail. (15 ininutes) • Coordinator Report: (5 minutes) o Financial Report o Review Agenda for May 23 meeting • Update on the Avon to Vail Triathlon and negotiations with Bill Burke of Premier Event Management. Denita Chirichillo/Town of Avon (30 minutes) The current CSE allocation for tlus event is $3000. The CSE niczy be aslced for additional funds, up to $5000. Additional topics for consideration will include: o Does the CSE still wish to "partner" with the Town of Avon for this event in 2007? o Who should "own" the event? ■ Avon? ■ Town of Vail? ■ Joint ownership? ■ Soine other entity? ■ Should Bill Burke's company be contracted as a management entity, or should they "own" the event? o What is the Town of Vail's role in the event? o How will local organization be handled? • Consideration of an additional $3000 allocation to Resort Entertainment for the purpose of hiring two buskers to perform at the first two Hot Summer Nights concerts as a promotion for the Lionshead Busker Village. Diane Moudy (10 minutes) • Discussion and development of an RFP for a Special Event Handbook: (15 minutes) • Preparation for the discussion of the CSE's 2007 budget issues with Stan Zemler, who has agreed to attend the CSE meeting on May 23. (30 minutes) • New Business: (5 nunutes) • Adjournment: 10:45 a.m. Next Meeting: Tuesclay, May 23, 2006 at 9: 00 a.m. Town of Vail: Commission on Special Events Meetin~ Vail Town Council Chambers Tuesday, May 23, 2006 at 9:00 a.m. AGENDA: Approval of the Minutes of the meeting of April 25, 2006: (5 minutes) Board Member training session and discussion of CSE release of funds contracts with event promoters: Matt Mire (30 minutes) Coordinator Report: (10 minutes) • Financial Report • Avon to Vail Triathlon • Special Event Handboolc: Update Discussion with Stan Zemler regarding the CSE's 2007 budget request and possible mid- year allocation from the Town CounciL (45 minutes) The following discussion topics were idei7tified at the CSE meetii7g oi7 April 25: • Policy issues regarding the recruitinent of new events vs. the need to provide funding for successful existing events witlun the constraints of the budget • What types of new events should be sought out? • Multi-year contracts with the large established events per the Council's direction and how would this affect the CSE's budget allocation fronl the council. • lilput from Stan regardii7g the status of next year's budget ai7d what additional dollars, if any, might be available. September 2007 Bicycle Event: John Dakin/Vail Valley Foundation (15 minutes) Lamb Cook-Off Final Event Report and update on Taste of Vail/Summer Event: Amy Phillips (15 ininutes) Highline Sports and Entertainment: (45 minutes) • Oktoberfest LH format: Bryan Rooney • Snow Daze (aka 14 Days of Vail/ReviVail) Event Plan: James Deighan New Business: (5 minutes) Adjournment: 11:55 a.m. Next Meeting: Tuesclay, June 27, 2006 at 9:00 a.m. Town of Vail: Commission on Special Events Meetin~ Vail Town Council Chambers Tuesday, June 27, 2006 at 9:00 a.m. AGENDA: Approval of the Minutes of the meeting of May 23, 2006 and the Special Meeting of June 19, 2006: (5 minutes) Coordinator Report: (5 minutes) • Financial Report • Recap of decision made at the Special Meeting on June 19 to rescind funding for the Taste of Vail/Sunuller event ($30,000) and events leading up to the cancellation of the event in 2006. • Approve an amendinent to the contract with the Town of Avon to release the CSE's $8000 allocation of Town of Vail funds directly to Prenuer Event Management for the purpose of managing the Avon to Vail Triathlon. • Convergence Festival: Update from John Zaring Event Final Reports: • Vail Valley Foundation/Terry Brady o American Ski Classic (20 minutes) o The Session (20 minutes) • Vail Film Festival/Scott and Sean Cross (20 minutes) Request for Funds: VCBA/Kaye Ferry (15 minutes) The Vail Chanlber and Business Association is seeking fiu7ding in the amount of $5,340 to offset their expected deficit in bringing the Circus Chimera to Ford Parlc September 8-10. Consideration of event proposals: (30 minutes) The CSE is offering up to $30,000 to support a destination evei7t to be held on a date between Aug. 18 and Sept. 4, 2006. Event proinoters are encouraged to present proposals for consideration. A formalized allocation meeting will be scheduled within 2 weeks if any of the ideas are considered viable under the CSE's criteria. No formal application is required at this time. Work Session: Development of the 2007 Funding Request from Council (30 minutes) Elements to consider inight include: • Direct Event Funding • Determination of events that qualify for multi-year contracts • Administrative funding • Surveys and Event Research • Special Event Handboolc • li1-kind services New Business: (5 minutes) Adjournment: 11:30 a.m. Next Meeting: Tuesclay, July 25, 2006 czt 9: 00 a. m. Town of Vail: Commission on Special Events Special Meeting Vail Police Department Conference Room Thursday, July 6, 2006 at 9:00 a.m. AGENDA: CSE members will consider funding in an amount up to $30,000 for a destination event to be scheduled within the time frame from August 18- Septeinber 2006. Formal applications must be submitted to Town of Vail, Commission on Special Events at 75 S Froi7tage Rd. in Vail no later than 2:00 p.in. on Wednesday, July 5. New Business: (5 ininutes) Adjournment: 10:00 a.m. Next Meeting: Tuesday, July 25, 2006 cct 9: 00 cc. m. Town of Vail Commission on Special Events Meetin~ Vail Town Council Chambers Tuesday, July 25, 2006 at 9:00 a.m. AGENDA: Approval of the Minutes of the meeting of June 27, 2006 and the Special Meeting of July 6, 2006: (5 minutes) Coordinator Report: (15 minutes) • Financial Report • Winter Street Concert Schedule: Discussion w/ inerchants at VCBA Meeting on Aug 8 • Approve RFP schedule for 2007 allocations: Proposed Schedule: o RFP available online and Public Notice: Friday, August 25 o Monday, October 16: Deadline for subnuttal of funding applications o Tuesday, October 24: Presentation of fiinding applications at the regular CSE meeting o Tuesday, November 28: CSE malces fiulding decisions at their regular meeting • Vail's First Annual Festival of Marital Arts: Update on status of event "Special Event Handbook" Contract proposal from Stephen Connolly (15 minutes) Event Debrief/America Days: Laurie Asmussen (15 nunutes) Event Final Reports: (20 minutes each) • Spring Back to Vail • TEVA Mountain Games • King of the Mountain Volleyball Approve 2007 Funding Request Presentation for Council: (30 minutes) New Business: (5 minutes) Adjournment: 11:25 a.m. Next Meeting: Tuesclay, August 22, 2006 at 9:00 a.m. Town of Vail Commission on Special Events Meetin~ Vail Town Council Chambers Tuesday, August 22, 2006 at 9:00 a.m. AGENDA: • Approval of the Minutes of the meeting of July 25, 2006: (5 minutes) • Coordinator Report: (20 minutes) o Financial Report o Kick-It 3v3 Soccer Tournainent: recap of issues o Finalize RFP schedule for 2007 allocations: ■ Proposed Schedule: • Friday, August 25: RFP available online and Public Notice • Monday, October 16: Deadline for submittal of funding applications • Tuesday, October 24: Presentation of fiulding applications at the regular CSE meeting • Tuesday, November 28: CSE makes funding decisions at their regular meeting: Do CSE members want to hold this meeting earlier in November? • Vail Harvest Festival: Review Event Schedule and location/Amy Phillips (15 ininutes) • Development of an RFP to produce an on-line Special Event Guide and Application. (30 minutes) • New Business: (5 minutes) • Adjournment: 10:15 a.m. Next Meeting: Tuesday, September 26, 2006 at 9:00 a.m. Town of Vail Commission on Special Events Meetin~ Vail Town Council Chambers Tuesday, September 26, 2006 at 9:00 a.m. AGENDA: Swearing in of new CSE member, Heather Trub, who was appointed to the position by the Town Council on September 5 for a term expiring December 30, 2006/ Lorelei Donaldson (5 minutes) Approval of the Minutes of the meeting of August 22, 2006: (5 ininutes) Coordinator Report: (10 ininutes) • Financial Report • Convergence Festival Update • Food Vendors: Additions to the Special Event Permit Discussion: Reconsideration of funding allocation schedule in light of changes to the Town Council's budget approval schedule. (10 ininutes) The Town Council will not be approving the 2007 bud(yet until late November. It is the staff recommendation that review of the responses to the RFP for 2007 event fiinding reinain on Tuesday, October 24 and that the meeting to consider allocations be postponed until November 28. This would n7ake it possible to have the Event Promotors/TOV Staff/CSE Infornlation Sharing Meeting on Wednesday, October 25 from 11:00 a.m. -1:00 p.m. Event Final Reports: (60 nunutes: 15 minutes/per event- time of presentation is approximate) • King of the Mountain Volleyball/Leon Fell • Circus Chimera/Joyce Gedelman • America Days/Laurie Asmussen • Vail Arts Festival/Laurie Asmussen Update on plans for Holidays in Vail/Laurie Asmussen (10 ininutes) Review RFP's for Special Event Guide and Application and determine whether or not to award a contract at this time, and if so, to whom. (60 ininutes) 3 Proposals were received before the deadline: • Ristow and Cone LLC • Untraditional Marlceting • Vail Chamber and Business Association New Business: (5 minutes) Adjournment: 11:45 a.m. Next Meeting: Tuesclay, October 24, 2006 at 9:00 a.m. Town of Vail: Commission on Special Events Special Meetin2 Administrative Conference Room, Vail Municipal Building Thursday, October 12, 2006 at 11:00 a.m. AGENDA: Review of proposals submitted in response to the RFP for a"Special Event Guide and Application," with revisions as requested by the CSE at their meeting on September 27, 2006, and determination as to whether or not to award a contract at this time, and if so, to whom. Order of presentations: (not to exceed 15 minutes each) ■ Ristow and Cone, LLC: Representative of Stephen Connolly ■ Untraditional Marketing: Tricia Capello and Joe Blair/by phone ■ Vail Chamber and Business Association: Kaye Ferry and Lachie Thomas Adjournment: 12:00 p.m. Next Meeting: Tuesclay, October 24, 2006 at 9:00 a.m. Town of Vail Commission on Special Events Meetin~ Vail Town Council Chambers Tuesday, October 24, 2006 at 8:45 a.m. PLEASE NOTE EARLIER START TIME! AGENDA: Approval of the Minutes of the meeting of September 26, 2006 and the Special Meeting of October 12, 2006: (5 minutes) Renewal of Contract for CSE Coordinator for Administrative services in 2007 (10 minutes) Additional Funds for Holidays in Vail: Laurie Asmussen will propose enllancements to the event which might be ii7cluded with some additional fiinding from the CSE. The CSE has been denied the rollover of the remaining $24,410 in unallocated 2006 funds, and is therefore in a position to consider son7e late season requests. Oi7e possibility is the creation of an ice throne and castle fa~ade in Seibert Circle as a Santa visit destination on select days in the inonth of December. (10 mii7utes) Funding Request $3000: 2006 Ice Sculpture in Slifer Plaza/Paul Wertin has arranged to worlc within the Highlii7e Sports ai7d Entertaiiunent Special Event Permit for Snow Daze to create an ice sculpture in Slifer Plaza for display during the month of December. See note above regarding the availability of 2006 funds. (5 minutes) Review of 2007 Event Funding Requests: 9:15 a.in. - 4:45 p.m. per the attached schedule. Adjournment: 4:45 p.m. Next Meetings: Annual Information Shcrrima Meetima of CSE/ERC and Event Promoters Wednesclty, November 8, 2006 fi om 11: 30-1: 30, Town Council Chambers Determination of Fundima Allocutions: Tuesday, November 28, 2006 at 9: 00 a. m. Commission on Special Events: Presenter Schedule for October 24, 2006 N Order: Time: Event: (25 Applications) Producing Entity: not presenting Vail Lacrosse Shoot-out Colorado Lacrosse Promotions: 2nd year of 3 year contract 1 9:15 AM Circus Chimera Vail Chamber and Business Association 2 9:30 AM Martial Arts Festival Inyodo Martial Arts 3 9:45 AM Kick-It 3v3 Soccer Team Championships International 4 10:00 AM King of the Mtn Vollyball King of the Mountain Volleyball Tournament 5 10:15 AM >US Half Marathon, Vail US Race Series 10:30 AM BREAK: 15 minutes 6 10:45 AM Vail Film Festival Vail Film Institute, Inc 7 11:00 AM Taste of Vail Taste of Vail, Inc 8 11:15 AM Spring Back to Vail Highline Sports & Entertainment 9 11:45AM Gourmet on Gore Highline Sports & Entertainment 10 12:00 PM OktoberFest Highline Sports & Entertainment 11 12:15 PM Snow Daze Highline Sports & Entertainment 12:30-1:00 PM LUNCH BREAK: 30 minutes 12 1:00 PM >The Italian festiVail Colorado Mountain Markets 13 1:15 PM Harvest Festival Meadow Drive Partnership 14 1:30 PM Farmers' Market Meadow Drive Partnership Jazz at the Market & Washington 15 1:45 PM Prep High School Band & Jazz Vail Jazz Foundation Ensemble to Vail/America Days 16 2:00 PM America Days Eagle Valley Events 17 2:15 PM Vail Arts Festival Eagle Valley Events 18 2:30 PM Holidays in Vail Eagle Valley Events 19 2:45 PM >1st Annual Vail Busker Festival Lunchlady Productions 3:00 PM BREAK: 15 minutes 20 3:15 PM Ambient Street Entertainment Resort Events 21 3:30 PM The Session Vail Valley Foundation 22 3:45 PM American Ski Classic Vail Valley Foundation 23 4:00 PM TEVA Mountain Games Untraditional Marketing 24 4:15 PM Convergence Festival Zaring/Cioffi Entertainment 25 4:30 PM Vail Mardi Gras Vail Valley Chamber and Tourism Bureau lleeting 2007 Dates: Aug 31- Sep 3 Aug 31- Sep 3 Aug 3-5 Jun 15-17 Aug 17-19 or 24-26 Mar 29- Apr 3 Apr 11-15 Apr 2-15 Sep 1-2 Sep 7-9 & 14-16 Dec 3-16 2-Sep Sep 22-23 14 Sundays, Jun 17- Sep 16 10 Sundays, Jun 24- Aug 25 & Jul 4 4-J u I Aug 10-12 Dec 7-31 Aug 31- Sep 3 11 weeks: Jun 22- Sep 3 Jan 11-14 Mar 21- 25 May 30- June 3 Aug 22-26 Feb 18- 20 Annual Information Sharing Meetin: Between the Town of Vail Commission on Special Events (CSE), Event Review Committee (ERC), Local Licensing Authority (LLA) and Town of Vail Event Producers WHERE: Vail Town Council Chambers WHEN: Wednesday, November 8, 2006, 11:30 a.m. to 1:30 p.m. Lunch will be provided. Please RSVP to specialeventsg(.vailgov. corra so that we can in.szfre tl~at lunche.s will be available for everyone. AGENDA: Welcome and Introductions: (15 nunutes) Roles ofthe CSE, ERC and LLA: (15 nunutes) Review of Changes and/or Additions to the Special Event Pernut Application: (30 minutes) ■ Coinmunity Development: Bill Carlson o Attachment A: Temporary Food Service Requirements o Trash and Recycling ■ Recyclii7g Requireinents ■ Town of Vail Wildlife Protection Ordinance ■ Fire Departn7ent: Mike Vaughan o Tent Permitting o Allowable Outdoor Heaters o Site Planiung and Venue Layout ■ Baiu7er Sites and Requirements for Roundabout Baiu7ers: Sybill Navas ■ Attachment B: Sales Tax. Sally Lorton and Sybill Navas Discussion: (45 ininutes) ■ What is worlcing? ■ What is not? ■ How can we iinprove? BefoNe leccving, please turn in your 2007 Event InforNncction Forhis Posted the 2"d day of November, 2006 Sybill R. Navas, Coordinator Commission on Special Events Town of Vail Commission on Special Events Meetin~ Vail Town Council Chambers Tuesday, November 28, 2006 at 9:00 a.m. AGENDA: Approval of the Minutes of the meeting of October 24, 2006 Coordinator Report: (5 minutes) • Financial Report • December meeting dates: o Tentative: December 6 or 13~ @ 9:00 a.n1./CSE will meet only if Council changes bud,,et allocation between lst and 2"a reading. o December 19: Interviews for CSE applicants at Council meetii7g o There will be no regular CSE meeting in December Formalize 2007 Allocations: CSE members will review the proposals presented at the meeting on October 24 and determine fiinding allocations for 2007 events. (2 hours) AT 10:30: Stan Zemler/CSE Coordinator Coiltract (10 minutes) Discussion: 2007 Event surveys and evaluation (10 ininutes) • Does the CSE want to contract for event surveys in 2007? • Should an RFP be issued? Per vote of the CSE on October 24, direction was given to proceed with an RFP; however, with the final budget numbers still unlalown, it seemed prudent to hold baclc on the issuance of an RFP until it is determined that funding will be available. New Business: (5 ininutes) Adjournment: 12:00 noon Next Regular CSE Meeting: Jayiucrrv 24, 2007 crt 9: 00 a. m. Vcril Town Coirncil Cliambers Town of Vail: Commission on Special Events Meetin~ Town of Vail: Admin Conference Room Wednesday, December 6, 2006 at 9:00 a.m. Town of Vail: Commission on Special Events Meeting Vail Town Council Chambers Wednesday, December 6, 2006 at 9:00 a.m. AGENDA: Approval of the Minutes of the Meeting of November 28, 2007. (5 ininutes) Formalize 2007 Allocations: CSE members will review the allocations made at their meeting on November 28 and malce adjustments as necessary. (90 ininutes) New Business: (5 ininutes) Adjournment: 10:40 a.m. Next Regular CSE Meeting: Januaty 23, 2007 at 9: 00 a. m. Vail Tows1 Coizyicil Clrcrrribers