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HomeMy WebLinkAbout2020-02-11 VLHA Meeting Agenda Packet Vail Local Housing Authority Meeting Results January 28, 2020 3:00 PM Town Council Chambers 75 S. Frontage Road -Vail, Colorado, 81657 MEMBERS PRESENTMEMBERS ABSENT Steve Lindstrom Mary McDougall Molly Morales Francisco Meza James Wilkins, arrived at 3:10PM STAFF:Lynne Campbell 1.Call to Order A quorum being present Lindstrom called the meeting to order at 3:04PM.Wilkins arrived at 3:10PM. 2.Citizen Participation There is no one present from the public. 3.Approval of Minutes 2.1VLHA January 14, 2020 Meeting Results MOTION:MORALESSECOND:MCDOUGALLVOTE:3-0-1APPROVED MEZA ABSTAINED) 4.Main Agenda 4.1Discussion Review of a Communications Strategy for Deed-Restricted Homes in Vail Presenter: Susan Mitchell, Town of Vail The Authority and Mitchell discussed rebranding names for VLHA and including taglines. Mitchell said the goal is to create an umbrellabrand using2-3 words which will become the public brand name. The new brand will indicate the cooperation between Vail Town Council and VLHApartnershipor initiative to pull everything together. Names and taglines were provided for review as well Mitchell sought the Authority’s ideas. She is looking fora namewhich will stick…The Authority want to keep Vail in the Authority name, Vail Local Housing Authority. Timeline for nameand tagline- Present to Housing Subcommittee on February 4, 2020and Town Council on February 18, 2020. Naming and words the Authority liked: o sustaining, community, connect,o Dwelling: house, crib, building, Creating, Keeping Vail Home, home, flat, habitat, residence(s) o R.O.O.T.S. = revolutionized resident ownership for tomorrow’s stewards,o Household o Commons, Vail Connect o Abode o 4 Cs= community-collaboration-o Homebase connect…o Digs o One Vail Community o Vail Housing Matters o Dwell Vail o Good Night Vail o Capture Vail o Domain Vail o Partnership o Living, LIVE Vail o Teams o TaglineResident Housing o CoreSustains Our Community o ResideVail By end of day Thursday, January 30, 2020Mitchell wants feedback from the Authority. Subsequently,Suzanne Silverthorn and the Board reviewed questions to add to the community survey. Silverthorn said this could be anopportunity to test public opinionand Housing Authority awareness. How much does the Authority want to ask? The Town anticipateshavingthe survey ready end of March early April before ski season is finished. Should questions from the long-term funding survey be added. Review questions with Summit Information Systems(SIS).Silverthornis working with RRC for astatistically valid survey. Morales wants to ensure “resident housing”is used instead ofworkforce or employee housing. Feedback toSilverthorn is needed by February 7, 2020.Comments will be provided to the consultants and presented to Council on February 18, 2020. The Authority wants to ensure the survey refers to resident housing. Questions were reviewed. Lindstrom askedSilverthornif a video is availablefrom the Council retreat meeting. Silverthorn noted the work session was not tapedandmeeting notes are being put together and will be available soon. 4.2Resolution No. 2, Series of 2020, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Condominium Unit 9, Wren House Condominiums, Eagle County, Colorado with a Physical Address of 5024 Main Gore Drive South, Unit 9, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator MOTION:MCDOUGALLSECOND:MORALESVOTE:5-0 APPROVED 4.3Resolution No. 3, Series of 2020, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Condominium Unit 103-A, Altair Vail Inn Condominiums, Eagle County, Colorado with a PhysicalAddress of 4192 Spruce Way, Unit 103A, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator MOTION:MORALESSECOND:WILKINSVOTE: 5-0 APPROVED 4.4Resolution No. 4, Series of 2020, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Condominium Unit A-11, Vail das Schone Condominiums, Eagle County, Colorado with a Physical Address of 2111 North Frontage Road West, Unit A-11, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator MOTION:WILKINSSECOND:MEZAVOTE: 5-0 APPROVED 5.Matters from the Chairman and Authority Members 5.1Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman Lindstrom discussed a Council retreat mention regarding the Housing environmental impact study. Who is responsible for contracting and who’s budget, Environmental or Housing? TheHighline PEC project was tabled to February 10, 2020. Morales expanded on the Highline project. The Authority believes this project review and outcome will be good to follow. Meza wondered if this outcome could create a president. 6.Executive Session 6.1Executive Session per C.R.S. §24-6-402(4)(a)(e) -to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. Presenter: Lynne Campbell, Housing Coordinator There were no items for the executive session. 7.Any Action as a Result of Executive Session 7.1Any Action as a Result of Executive Session 8.Adjournment 8.1Adjournment 5:00 PM (estimated) MOTION: WILKINSSECOND: MORALESVOTE: 5-0 APPROVED 9.Future Agenda Items 9.1 Incentives for Long Term Rentals in the Town of Vail Deed Restriction Compliance and Enforcement Policy Recommendation 2019 EHU Compliance Status Update Housing Sites Discussion Civic Area Plan Land Banking (sale of GRFA) Public Health Housing Incentive, Eagle County Health Commercial Linkage and Inclusionary Zoning Updates 10.Next Meeting Date 10.1Next Meeting Date February 11, 2020 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail websitewww.vailgov.com.All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department RESOLUTION NO. 1, SERIES OF 2020 VAIL LOCAL HOUSING AUTHORITY A RESOLUTION APROVING AN EXEMPTION FROM AUDIT FOR THE FISCAL YEAR 2019, FOR THE VAIL LOCAL HOUSING AUTHORITY IN THE STATE OF COLORADO. WHEREAS, the board of the Vail Local Housing Authority wishes to claim exemption from the audit requirements of Section 29-1-603, C.R.S.; and WHEREAS, Section 29-1-604, C.R.S. states that any local government where neither revenues nor expenditures exceed five hundred thousand dollars may, with the approval of the state auditor, be exempt from the provisions of Section 29-1-603, C.R.S.; and WHEREAS, neither revenues nor expenditures for the Vail Local Housing Authority exceeded $100,000 for fiscal year 2019; and WHEREAS, an application for exemption from audit for the Vail Local Housing Authority has been prepared by Carlie Smith, a person skilled in governmental accounting; and WHEREAS, said application for exemption from audit has been completed in accordance with regulations issued by the state auditor. NOW THEREFORE, it be ordained by the board of the Vail Local Housing Authority that the application for exemption from audit for the Vail Local Housing Authority for the fiscal year ended, December 31, 2019, has been reviewed and is hereby approved by a majority of the board of theVail Local Housing Authority,that those members of the Vail Local Housing Authority have signified their approval by signing below; and that this resolution shall be attached to, andshall become a part of the application for exemption for audit of the Vail Local Housing Authority for the fiscal year ended December 31, 2019. ADOPTED THIS11THDAY OFFEBRUARY 2020. ATTEST:SIGNED: Lynne Campbell, SecretarySteve Lindstrom, Chairman RESOLUTION NO. 1, SERIES OF 2020 Signature MembersofDateTerm BoardExpires SteveLindstrom06/2020 MollyMorales06/2023 JamesWilkins06/2024 MaryMcDougall06/2021 FranciscoMeza06/2022 RESOLUTIONNO.1,SERIESOF2020 Title 32, Article 1 Special District Notice of Inactive Status February 5, 2020 Mr. George Ruther, Director Town of Vail Housing Department 75 South Frontage Road Vail, CO 81657 Vail Local Housing Authority Town of Vail 75 South Frontage Road Vail, CO 81657 RE:Town of Vail Housing Regulations Good Day: The purpose of this letter is to outline an upcomingconversation with the Housing Department staff and the Vail Local Housing Authority regarding potential amendments to the Town’s commercial linkage and inclusionary zoning regulations.This letter has been prepared on behalf of Vail Health. Amendments to be discussed pertain specifically tothe methods of mitigating housing requirements.We look forward to initiating thisconversation at the Authority’s meeting th onFebruary 11. The Needfor these Amendments Over the past many years,the Town’s efforts to address our housing issues have been robust. By the development of projects like Vail Commons, Buzzard Park and Chamonix, or bythe Vail InDeed program, or bythe Inclusionary Zoningand Commercial Linkagehousing regulations, the Town’s efforts have dramatically increased theVail’s inventory of attainable/workforce housing.In addition to providing housing for our local workforce, these housing units have had a very direct impact on the Town’s goal of increasing local population in Vail and in doing so strengthenour sense of“community”. Notwithstanding thesuccessof these initiatives, land available for the development of new housing in Vail is severely limited and ultimately there is a limit to the number of units that can be realized by the Vail InDeed program.Currently Town regulations require housing mitigation to be provided within the Town boundaries. The reality is that it is increasingly difficult,andis expected to become more difficult,to provide housing mitigation within the Town of Vail. The purpose of proposed amendments to the Town’s housing regulations is to allow for housing mitigation to be provided outside of Town boundaries. - 970-926--926- The idea of providing housing downvalleyis not a new concept. In the 1990’sVail owned the th 5Filing of Berry Creek Subdivision in Edwards and prior to selling the land to Eagle County, the Town actively considered the development of a workforce housing project on this land. This past year the Town acquired deed restrictions on rental units in the 6 West Apartmentsin Edwards. Resolution No. 30 of 2018outlinesthe Town’s housing policies and includes Policy #2 “we use public/private partnerships and actively pursue local and regional solutionsto increase the supply of deed-restricted homes”.Finally, the 2018 community survey found that 70% of respondentswere very supportive or supportive of “allowing developers to meet their deed-restricted housing requirements outside of town boundaries”. The idea of providing housing mitigation outside of town boundaries is clearly supported these considerations. The Proposal The Town’s Inclusionary Zoning and Commercial Linkage ordinancesgenerally stipulate that a minimum of 50% of required housing mitigation be provided “on-site” with the balance being provided either bypayment of cash-in-lieu or by providing deed restrictionson off-site units “within the town”.The idea behind thisamendmentproposal is tomodify these regulations to allowfor required housing mitigation to be provided down-valley,or outside of Town boundaries. While in concept this is a simple change, there are many nuances that wouldneed further evaluation.Examples of these include considerations such as: Location–Allowing for mitigation outside of Town boundaries will need to be defined. While mitigation outside of town boundaries presumes down valley within Eagle County(and not Summit County),further limitations on where mitigation may beappropriate.For example, mitigation in Minturn, Avon or Edwards may be acceptable, while housing in Bond or McCoy may not. Transportationand Parking–Aconsequence ofproviding housing mitigation down valley could be worsening traffic and parking conditions withinVail.In evaluating the suitability of down valley locations, considerationshould be given to asite’s proximity to regional transit and/or the potential for employee shuttles to provide transport to and from Vail. For Sale or RentalUnits–Should down valley mitigation be allowed for both rental unit and for- sale housing units? Mitigation Ratio–Would providing housing mitigation down valley prompt a need to change or increase mitigation rates? Discretionary or By-Right–Parameters or standards specific todown valley mitigation will certainly be necessary. Once such parameters or standards are established, a question to be addressed is whether down valley mitigation requires review andapproval by the Town or whether down valley mitigation is permissible“by-right” subject to a proposal conforming with suchstandards. If it is decided to pursuethe idea of allowing down valley mitigation, these and other considerations would be evaluated during the process of drafting amendments to existing regulations. Benefits of Proposed Amendments It is acknowledged that for many reasons housing mitigation provided within the Town is the preferred option.That said, providing mitigation within the Town is fraught with challenges and there are a number of benefits that would be realized bydown valley housing: Proposed amendments are a direct response to the reality of Vail’s limited land resources and the finite availability of homes for the Vail Indeed program. Allowing for down valley mitigation may result in the construction of new workforce housing, increasing the inventory of restricted housing units is a positive outcome. The shortage of workforce housing is a problem for Vail, it is also a problem for all of Eagle County. The creation of new housing stock, be it in Vail or outside of Vail, is a benefit toward addressing what is a regional problem. Down valley housing units can providehousing for employeeswho work in Vail,and in doing so help address the acute employee shortages that currently affect many Vail employers. The amendments directly address elements of the Town’s 2018 Housing Policies and are supported by the 2018 Town Survey. Down valley units provide an alternative for those who want to work in Vail but may not want to live in Vail. th We look forward to our upcoming discussion on February 11. Regards Thomas A. Braun CC:Craig Cohn, Vail Health RESOLUTION NO. 5 Series of 2020 RESOLUTION APPROVINGTHE PURCHASE OF A DEED RESTRICTION INTEREST IN PROPERTY (TYPE III DEED RESTRICTION) IN THE TOWN OF VAIL LEGALLY DESCRIBED AS CONDOMINIUM UNIT 7-Q, PITKIN CREEK PARK PHASEIII, EAGLE COUNTY, COLORADO WITH A PHYSICAL ADDRESS OF 3971BIGHORN ROAD, UNIT 7- Q, VAIL COLORADO; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Vail Local Housing Authority (the “Authority”), in the Town of Vail, County of Eagleand State of Colorado is dulyorganized and existing under the laws of the State of Colorado; and WHEREAS, the members of the Authority have been duly appointed and qualified; and WHEREAS, the Authority considers it in the interest of the public health, safety and welfare to purchase a Type III Deed Restriction (the “Deed Restriction”) on the property legally described asCondominium Unit 7-Q,Pitkin Creek Park Phase III,Town of Vail, Eagle County, Coloradowith a physical address of 3971 Bighorn Road, Unit 7-Q, Vail Colorado(the “Property”); and NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: 1.The purchase ofthe Deed Restrictionon the Property is hereby approved by the Authorityat themaximum purchase price of $50,650. 2.The Chairman of the Vail Local Housing Authorityis hereby authorized to execute, on behalf of the Town, an agreement to purchase the Deed Restrictionand to take whatever steps are necessary to complete the purchase ofthe Deed Restriction on the Property. 3.This resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Vail Local th dayofFebruary, 2020. Housing Authorityof the Town of Vail held this11 Steve Lindstrom, Chairman of the Vail Local HousingAuthority ATTEST: Lynne Campbell, Secretary of the Vail Local Housing Authority Resolution No. 5,Series of 2020 RESOLUTION NO. 6 Series of 2020 RESOLUTION APPROVINGTHE PURCHASE OF A DEED RESTRICTION INTEREST IN PROPERTY (TYPE III DEED RESTRICTION) IN THE TOWN OF VAIL LEGALLY DESCRIBED AS CONDOMINIUM UNIT A-13, VAILDAS SCHONE, EAGLE COUNTY, COLORADO WITH A PHYSICAL ADDRESS OF 2111 NORTH FRONTAGE ROAD WEST, UNIT A-13, VAIL COLORADO; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Vail Local Housing Authority (the “Authority”), in the Town of Vail, County of Eagleand State of Colorado is dulyorganized and existing under the laws of the State of Colorado; and WHEREAS, the members of the Authority have been duly appointed and qualified; and WHEREAS, the Authority considers it in the interest of the public health, safety and welfare to purchase a Type III Deed Restriction (the “Deed Restriction”) on the property legally described asCondominium Unit A-13, VailDas Schone, Town of Vail, Eagle County, Colorado with a physical address of 2111North Frontage Road West, Unit A-13, Vail Colorado(the “Property”); and NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: 1.The purchase ofthe Deed Restrictionon the Property is hereby approved by the Authorityat themaximum purchase price of $93,000. 2.The Chairman of the Vail Local Housing Authorityis hereby authorized to execute, on behalf of the Town, an agreement to purchase the Deed Restrictionand to take whatever steps are necessary to complete the purchase of the Deed Restriction on the Property. 3.This resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Vail Local th dayofFebruary, 2020. Housing Authorityof the Town of Vail held this11 Steve Lindstrom, Chairman of the Vail Local HousingAuthority ATTEST: Lynne Campbell, Secretary of the Vail Local Housing Authority Resolution No. 6,Series of 2020 Memorandum To:Vail Local Housing Authority From:Lynne Campbell, Housing Coordinator Date:February 11, 2020 Subject:2019Deed-Restricted Employee Housing Compliance Status Report I.SUMMARY The Town of Vail Housing Department is charged with verifying compliance of more than 888 deed-restricted properties in the Town of Vail, annually. As a courtesy, Housing staff sent affidavit forms to deed-restricted property owners on December 13, 2019 reminding each of their obligation to provide documentation demonstrating compliance by no later than February 1, 2020, per the terms the recorded deed-restrictions. As a result, 501deed-restricted property owners, or 57%, submitted the required documentation by the February 1st deadline. See Attachment A for breakdown of received affidavits. II.NEXT STEPS The Housing Department, in collaboration with the Police Department, is preparing to issue municipal courtsummons to all who have not complied by February 14, 2020.