HomeMy WebLinkAbout01. 2018-12-5 CSE Agenda Minutes DRAFTCSE Minutes December 5, 2018 Page 1 of 3
DRAFT
COMMISSION ON SPECIAL EVENTS MEETING
Vail Town Council Chambers
Wednesday, November 7, 2018 @ 8:30a.m.
AGENDA:
Meeting materials can be accessed at the following link:
December Meeting Packet
CSE Members Present: Alison Wadey
Mark Gordon
Rayla Kundolf
Kim Newbury Rediker
Barry Davis
Sam Biszantz
Marco Valenti
TOV Staff Present: Ernest Saeger, Special Events Coordinator
Matt Miano, Economic Development Coordinator
Mia Vlaar, Economic Development Director
Others Present: Pete Osorio, Vail Resorts
Lynn Martin, Bravo! Vail
CSE Chair, Barry Davis, called the meeting to order at 8:35am.
Administrative Items
Approval of the Minutes of the CSE Meeting on November 7, 2018.
Motion to approve the minutes of the CSE Regular Meeting on
November 7, 2018 as presented.
M/S/P: Kundolf/Valenti/Unanimous. The motion passed 7-0
Meeting reminders:
• December 11: Vail Civic Area Plan Kickoff 5:00pm-7:00pm,
Grandview Room – Lionshead Parking Structure
Miano explained this is the initial public kick-off for the
planning process
Vlaar noted that Matt Gannett will present to the CSE
at the January meeting
CSE Minutes December 5, 2018 Page 2 of 3
Vlaar said the Community Development team is going
to role out the process at the December 11th meeting
• December 18: Last day for Council call-up for funding decisions
Saeger noted the goal is to create an RFP for Vail
Holidays in the first quarter of 2019
Legacy Days (10 minutes), Pete Osorio, Vail Mountain
• Osorio noted that President’s Day Weekend is the ideal time to have this
event in order to improve the guest experience for the many that are
already here
• Osorio noted there are 20+ events throughout the weekend
• Osorio said that there will be a 10th Mountain Parade on the Friday of the
event
• Osorio said that there will be an 80’s themed party on Saturday
• Osorio said they are recreating the initial hike that Seibert and Eaton did
• Kundolf asked if there will be in town activation
o Osorio said yes but still needs to solidify community activation
• Wadey asked how they will engage the older demographic
o Osorio said they need to add this into their planning
• Davis suggested looking into recreating the entire route and utilizing the
current popularity of uphill skiing
o Osorio said they did talk about this but due to heavy skier traffic on
a popular weekend, it makes it difficult
• Saeger said the 10th Mountain Parades will take place on four Fridays;
1/4, 1/18, 2/15, and 3/8
• Vlaar noted the idea to include the Colordao Snowsports Museum
Civic Plan Update (5 minutes), Mia Vlaar
Review 2019 RFP Process (15 minutes), CSE
• Kundolf suggested looking into using the meeting room at the West Vail
Fire Station
• Wadey suggested the use of the Grand View Room
• Wadey allocate 0 and clean up
• Valenti said that eliminating recaps from the day of interviews worked very
well
• Saeger confirmed that the CSE would like to have three meetings in
October; their regular CSE meeting in early October, followed by the
interview meeting, and then the final allocations meeting
New Business and Community Input:
• Davis asked the CSE if a CBD sponsor is on brand and allowed to be a
partner
CSE Minutes December 5, 2018 Page 3 of 3
• Davis said he buys hemp based CBD at the Vail Farmer’s Market
• Vlaar said it is more the perception of what CBD is
• Rediker said it is not a good idea for them to pursue them as a sponsor at
least in their first year
Motion to adjourn at 9:20am.
M/S/P: Kundolf/Wadey/Unanimous. Motion passed 7-0