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13. King of the Mountain Final Budget
Estimated Actual Total Expenses $63,250.00 $50,195.69 Site/Location/Operations Estimated Actual Food & Beverage Estimated Actual Rental fees $5,100.00 $4,605.00 Crew Dinner & Lunch $250.00 $122.30 Sound/AV $300.00 $300.00 Players Party $250.00 $399.40 Construction or Equipment $200.00 $0.00 Total $500.00 $521.70Trash/Composting/Port-a-Potties $2,500.00 $2,050.00Production Crew/Site Maintenance $8,000.00 $6,050.00 Program/Lodging Estimated Actual Shuttle Operations/Traffic Control $500.00 $400.00 n/a $0.00 $0.00 Ancillary Site Maintenance/Trash $1,000.00 $750.00Miscellaneous$350.00 $838.98 Prizes Estimated Actual Ice For Water/Energy Drinks/Medical $221.09 Cash Purse $10,000.00 $4,100.00 Additional Staff Lodging $658.08 Give-Away Volleyballs $1,200.00 Additional Staff Lodging Cleaning $70.00 Total $10,000.00 $5,300.00Producer$15,000.00 $12,000.00Production Assistant $500.00Registrar (pre-, and late-registration)$2,500.00 $2,235.00 Ancillary Registration Fees $918.00 Tournament Director $2,500.00 $2,000.00 On-Site Divisional Directors $1,600.00Bracket Pal & Live Streaming $2,500.00 $0.00Equipment Trucks Rentals $1,000.00 $773.55Equipment Trucks Gas $163.92 Juniors Clinic & Coaches $500.00 $300.00 Total $41,950.00 $36,433.62 Marketing Estimated Actual Advertising - Radio $250.00 $150.00 Advertising - Print $500.00 $0.00 Advertising - Social Media $150.00 $69.97 Public Relations $500.00 $0.00Graphic Design $400.00 $270.00Monthly Website Hosting $550.00 $468.00Website Domain Annual Fee $60.00 Poster Printing $500.00 $347.52 Direct Mail Printing & Mailing $2,500.00 $0.00 Promotional Travel/Miscellaneous $250.00 $373.05Total$5,600.00 $1,738.54 Administrative Operations Estimated Actual Office Tent $2,000.00 $1,680.00Utilities$247.20Telephone$1,100.00 $617.19Internet$581.03 Special Event Permit Fees $250.00 $225.00 Event Insurance $1,000.00 $795.00 Supplies-Office or Other $50.00 $0.00Sales Tax $150.00 $142.00Equipment Storage $1,000.00 $1,020.00Event Vehicle Registration & Ins.$200.00 $0.00 Bank Fees $150.00 $374.40 Entry Fee Refunds $300.00 $520.00 Total $6,200.00 $6,201.82 Event/Program Budget for 47th Annual Vail "King of the Mountain" Open > Expenses Estimated ActualTotal Income #REF!#REF! Tickets/Admissions Estimated Actual Estimated Actual 700 708 Team Registations at Various Fees $35,000.00 $40,835.00 Exhibitors/vendors Estimated Actual Estimated Actual 1 Large booths @ $750.00 $750.00 $0.00 3 Small booths @ $250.00 $750.00 $0.00 $1,500.00 $0.00 Revenue from other items Estimated Actual Estimated Actual n/a Cash Sponsorships n/a $15,000.00 $750.00 1 CSE Funding @ $15,000.00 $15,000.00 $9,000.00 $30,000.00 $9,750.00 Event/Program Budget for 47th Annual Vail "King of the Mountain" Op > Income Estimated ActualTotal income $66,500.00 $50,585.00 Total expenses $63,250.00 $50,195.69 Total profit (or loss)$3,250.00 $389.31 Event/Program Budget for 47th Annual Vail "King of the Mountain" Op > Profit - Loss Summary $0.00 $10,000.00 $20,000.00 $30,000.00 $40,000.00 $50,000.00 $60,000.00 $70,000.00 Estimated Actual Total income Total expenses