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07. 2019 RFP Event Budget VCBC
Total Expenses Site/Location/Operations Estimated Actual Food & BeverageRental fees $8,000.00 $10,512.00 Social food + BeverageInsurance$500.00 $2,500.00 Non-social food + BeveraSound/AV $4,500.00 $2,800.00 SeminarsConstruction or Equipment $2,500.00 $6,389.00 IceTrash/Composting $2,000.00 $734.00 TotalUtilities$0.00 $300.00Labor$80,000.00 $73,420.00 Program/LodgingTraffic Control $1,000.00 $240.00 EntertainmentBanners - Printing & $1,200.00 $1,204.00 SpeakersSignage$1,500.00 $636.00 TravelRestrooms$1,500.00 $1,413.00 Brewery Hotel RoomsPermits and Fees $200.00 $260.00 Staff RoomsNon-profit Donations $6,500.00 $4,241.00 Venue FeesMugs$3,400.00 $2,174.00Commissions$1,000.00 $0.00Total$113,800.00 $106,823.00 Total Marketing Estimated Actual PrizesAdvertising - Radio $0.00 $0.00 PrizesAdvertising - Print $18,000.00 $13,575.00 Cash PurseAdvertising - Social Media $15,000.00 $9,181.68 TotalPublic Relations $7,500.00 $8,000.00Sales Team Expenses $1,000.00 $600.00Media TV, Production & Distribution $2,500.00 $0.00Graphic Design $500.00 $0.00Website$1,000.00 $1,500.00Collateral Materials $0.00 $0.00Printing$500.00 $0.00Total$46,000.00 $32,856.68 Marketing Estimated ActualTelephone/Internet $0.00 $0.00Photography$1,000.00 $0.00Transportation$0.00 $0.00Permit Fees $0.00 $0.00Postage/Shipping $0.00 $0.00In Kind Trades $150,000.00 $85,000.00Supplies-Office or Other $0.00 $0.00Demographic Survey $0.00 $0.00Sales Tax $0.00 $0.00Total$151,000.00 $85,000.00 Event/Program Budget for Vail Craft Beer Classic > Expenses Estimated Actual $339,400.00 $248,087.18 Estimated Actual$1,000.00 $205.00$500.00 $848.00$4,000.00 $870.50$1,600.00 $1,334.00$7,100.00 $3,257.50 Estimated Actual$2,000.00 $1,150.00$0.00 $0.00$0.00 $0.00$6,000.00 $10,000.00$1,000.00 $0.00$12,500.00 $9,000.00 $21,500.00 $20,150.00 Estimated Actual$0.00$0.00$0.00 $0.00 EstimatedTotal Income $324,100.00 Tickets/AdmissionsEstimated Actual Estimated400Friday Event @ $65-$75 $15,000.001300Saturday Event @ $65-$85 $30,000.000Seminars$0.00 $15,000.000Ticket Packages $0.00 $0.00Ticket Fees $60,000.00 Programs/AdvertisingEstimated Actual Estimated0Covers @ $0.00 $0.000Half-pages @ $0.00 $0.000Quarter-pages @ $0.00 $0.00$0.00 Exhibitors/vendorsEstimated Actual Estimated0Booth Fee $0.00 $3,000.000Hotel Commissions $0.00 $100.00$3,100.00 Revenue from other itemsEstimatedActual Estimated0Cash Sponsorships @ $0.00 $30,000.000In Kind Sponsorships @ $0.00 $150,000.000Donations @ $0.00 $0.000CSE Funding @ $0.00 $75,000.000Grants @ $0.00 $0.000Bar Sales $0.00 $5,000.000Merch Sales $1,000.000Misc Income $0.00 $0.00$261,000.00 Event/Program Budget for Vail Craft Beer Classic > Income Actual$254,622.00 Actual$11,610.00$24,724.00$2,000.00$5,460.00$0.00$43,794.00 Actual$0.00$0.00$0.00$0.00 Actual$1,575.00$305.00$1,880.00 Actual$58,100.00$100,000.00 100,000 in kind sponsorships $50,000.00 $848.00 $0.00$208,948.00 Estimated ActualTotal income $324,100.00 $254,622.00Total expenses $339,400.00 $248,087.18Total profit (or loss)-$15,300.00 $6,534.82 Event/Program Budget for Vail Craft Beer Classic > Profit - Loss Summary $0.00 $50,000.00 $100,000.00 $150,000.00 $200,000.00 $250,000.00 $300,000.00 $350,000.00 $400,000.00 Estimated Actual Total income Total expenses ACTUAL '19 BUDGETED '19 Print Ads $13,575.00 $0.00 Summit Daily $0.00 5280 Magazine $0.00 303 Magazine $1,300.00 Vail Mag $1,275.00 Vail Daily $11,000.00 Digital/Social $9,181.88 $0.00 Facebook $0.00 Sage Marketing FB $7,681.88 Opensnow $1,500.00 Radio $0.00 $0.00 Banners/Billboards/Posters $3,500.00 $0.00 Hanging Banners $0.00 Misc $3,500.00 Internal $0.00 $0.00 Website Printing $0.00 $0.00 TOTAL TOTAL:26,256.88$ 17,000.00$