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HomeMy WebLinkAbout2019-10-10 CSE Agenda Minutes-DRAFTCSE Minutes October 10, 2019 Page 1 of 3 DRAFT COMMISSION ON SPECIAL EVENTS MEETING Antlers at Vail, Lionshead Wednesday, October 10, 2019 @ 7:30a.m. AGENDA: Meeting materials can be accessed at the following link: CSE Members Present: Alison Wadey Mark Gordon Rayla Kundolf Marco Valenti Samantha Biszantz Kim Newbury Rediker Barry Davis TOV Staff Present: Jeremy Gross, Special Events Coordinator Mia Vlaar, Economic Development Director Others Present: Lauren Merrill (Alpine Arts Center), Becca Aliber ( Vail Veterans Program) Cindy Johnson (Mountain Youth) Alan Himelfarb (Starting Hearts) Beth Pappas (Vail Rec) Kris Sabel (Vail Symposium) Lisa Mattis (CanDo MS) Amy Lewis (EFEC) Bob Bandoni (Global Solutions Forum) Townsend Bessent (Mountain Art Collective) Karah Maloloey (Community Leadership Academy) Corinne Hara (Vail Film Festival) Angela Mueller (Ren Productions) Doug Landin (Vail Automotive Classic) Laurie Asmussen (Eagle Valley Events) Austin Gavlak (Full Send) Cathy Ethington (Round Up River Ranch) Euginnia Seyforth (Ski & Snowboard Club Vail) Jonny & Jerry Stevens (Vail Rec) Kristi Scheidegger (Vail Mountaineers Hockey) CSE Minutes October 10, 2019 Page 2 of 3 Christine Albertson (Pink Vail) Helen Mattison (Kids Adventure Games) Dan Cramer (Klick It) Mike McCormack (Vail Outlier) Tom Davenport (King of the mountain) Sven Bean (Legacy Fighting Alliance) Joel Rabinowitz (Vail Rec) Jeff Wiles (Vail Mountain) CSE Chair, Alison Wadey, called the meeting to order at 7:40AM. Administrative Items a. Proposed 2020 CSE Budget b. CSE Deadlines & Meeting Reminders: • October 10: RFP Meeting #1 (The Antlers at Vail) – 7:30am-6:30pm • October 14: RFP Scoring due by 8:00pm • October 17: RFP Meeting #2 (The Vail Golf Clubhouse) – 8:00am- 5:00pm • November 5: Presentation to Council of 2019 funding decisions – Time TBD • November 6: Regular CSE Meeting – 8:30am • December 17: Last day for Council call-up for funding decisions • Application Deadlines and Interview Dates for CSE applicants: Interviews at Town Council Work Session on Tuesday, December 4. Deadline for letters of interest due to the Assistant Town Manager, Patty McKenny, by Wednesday, November 27. o CSE members whose terms expire on December 31, 2019 are Samantha Biszantz, Kim Newbury Rediker, Rayla Kundolf Online Scoring and Process a. All completed scoring must be submitted via excel spreadsheet by 11:59pm on Monday, October 14. Review of 2019 RFP responses 10 Minute presentations by each event producer. 5-minute pitch, 5 minute for commission questions. b. Education & Enrichment category – 7:45am-11:25am c. Communication, Recreation & Cultural category – 12:pm-5:40pm New Business and Community Input: Discussion to move Vail Skating Festival to CRC. CSE Minutes October 10, 2019 Page 3 of 3  Motion to move Vail Skating Festival from EE to CRC. M/S/P: Kundolf/ Rediker/ Unanimous. Motion passed 7-0 Discussion to move Winter Wonders from EE to CRC.  Motion to move Winter Wonders Event from EE to CRC. M/S/P: Rediker/ Davis/ Unanimous. Motion passed 7-0 Discussion to move Ski for MS from EE to CRC.  Motion to move Ski for MS from EE to CRC.  M/S/P: Kundolf/ Valenti/ Unanimous. Motion passed 7-0  Motion to adjourn at 5:42pm. M/S/P: Davis/ Kundolf/ Unanimous. Motion passed 7-0