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HomeMy WebLinkAbout02. 2019 VAC BudgetEvent/Program Budget for Vail Automotive Classic > Expenses Estimated Actual Total Expenses $44,700.00 $0.00 Site/Location/Operations Estimated Actual Food & Beverage Estimated Actual Rental fees $7,500.00 Social food + Beverage $1,700.00 Insurance $1,800.00 Non-social food + Beverage $250.00 Sound/AV $600.00 <insert Other>$0.00 Construction or Equipment $0.00 <insert Other>$0.00 Trash/Composting $0.00 Total $1,950.00 $0.00 Utilities $0.00 Labor & Uniforms; vounteers & Staff $4,000.00 Program/Lodging Estimated Actual Traffic Control $0.00 Entertainment $0.00 Banners - Printing & $700.00 Speakers $0.00 Signage $500.00 Travel $0.00 Awards $750.00 Hotel $0.00 Fees and Permits $150.00 Cost of Goods Sold $3,000.00 Decorations $2,500.00 <insert Other>$0.00 <insert Other>$0.00 <insert Other>$0.00 <insert Other>$0.00 <insert Other>$0.00 Total $18,500.00 $0.00 Total $3,000.00 $0.00 Marketing Estimated Actual Prizes Estimated Actual Advertising - Radio $1,500.00 Prizes $0.00 Advertising - Print $2,500.00 Cash Purse $0.00 Advertising - Social Media $1,500.00 Total $0.00 $0.00 Public Relations $0.00 Sales Team Expenses $6,000.00 Media TV, Production & Distribution $0.00 Graphic Design $2,000.00 Website $2,500.00 Collateral Materials $0.00 Printing $1,500.00 1 Swag Bags $750.00 <insert Other>$0.00 <insert Other>$0.00 <insert Other>$0.00 <insert Other>$0.00 Total $18,250.00 $0.00 Marketing Estimated Actual Telephone/Internet $0.00 Photography $1,250.00 Transportation $0.00 Permit Fees $0.00 Postage/Shipping $0.00 In Kind Trades $0.00 Supplies-Office or Other $250.00 Demographic Survey $0.00 Sales Tax $0.00 Banners $1,500.00 <insert Other>$0.00 <insert Other>$0.00 Total $3,000.00 $0.00 2 Event/Program Budget for Vail Automotive Classic > Income Estimated Actual Total Income $61,325.00 $0.00 Tickets/Admissions Estimated Actual Estimated Actual 115 Car show registered cars @ $55.00 $6,325.00 0 Children @ $2.00 $0.00 0 Other @ $1.00 $0.00 0 <Insert Other> @ $0.00 $0.00 $6,325.00 $0.00 Programs/Advertising Estimated Actual Estimated Actual 0 Covers @ $0.00 $0.00 0 Half-pages @ $0.00 $0.00 0 Quarter-pages @ $0.00 $0.00 0 <Insert Other> @ $0.00 $0.00 0 <Insert Other> @ $0.00 $0.00 0 <Insert Other> @ $0.00 $0.00 $0.00 $0.00 Exhibitors/vendors Estimated Actual Estimated Actual 0 Large booths @ $0.00 $0.00 0 Med. booths @ $0.00 $0.00 Small booths @ $0.00 $0.00 0 <Insert Other> @ $0.00 $0.00 <Insert Other> @ $0.00 $0.00 1 0 <Insert Other> @ $0.00 $0.00 $0.00 $0.00 Revenue from other items Estimated Actual Estimated Actual 1 Cash Sponsorships @ $75,000.00 $40,000.00 1 In Kind Sponsorships @ $15,000.00 $15,000.00 0 Donations @ $0.00 $0.00 0 CSE Funding @ $0.00 $0.00 0 Grants @ $0.00 $0.00 0 <Insert Other> @ $0.00 $0.00 0 <Insert Other> @ $0.00 $0.00 0 <Insert Other> @ $0.00 $0.00 $55,000.00 $0.00 2 Event/Program Budget for Vail Automotive Classic > Profit - Loss Summary Estimated ActualTotal income $32,500.00 $0.00 Total expenses $16,700.00 $0.00 Total profit (or loss)$15,800.00 $0.00 $0.00 $10,000.00 $20,000.00 $30,000.00 $40,000.00 Es+mated Actual Total income Total expenses 1