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Home My WebLink About2020-01 VLHA Resolution Exemption from 2019 AuditRESOLUTION NO. 1, SERIES OF 2020 VAIL LOCAL HOUSING AUTHORITY A RESOLUTION APROVING AN EXEMPTION FROM AUDIT FOR THE FISCAL YEAR 2019, FOR THE VAIL LOCAL HOUSING AUTHORITY IN THE STATE OF COLORADO. WHEREAS, the board of the Vail Local Housing Authority wishes to claim exemption from the audit requirements of Section 29-1-603, C.R.S.; and WHEREAS, Section 29-1-604, C.R.S. states that any local government where neither revenues nor expenditures exceed five hundred thousand dollars may, with the approval of the state auditor, be exempt from the provisions of Section 29-1-603, C.R.S.; and WHEREAS, neither revenues nor expenditures for the Vail Local Housing Authority exceeded $100,000 for fiscal year 2019; and WHEREAS, an application for exemption from audit for the Vail Local Housing Authority has been prepared by Carlie Smith, a person skilled in governmental accounting; and WHEREAS, said application for exemption from audit has been completed in accordance with regulations issued by the state auditor. NOW THEREFORE, it be ordained by the board of the Vail Local Housing Authority that the application for exemption from audit for the Vail Local Housing Authority for the fiscal year ended, December 31, 2019, has been reviewed and is hereby approved by a majority of the board of the Vail Local Housing Authority, that those members of the Vail Local Housing Authority have signified their approval by signing below; and that this resolution shall be attached to, and shall become a part of the application for exemption for audit of the Vail Local Housing Authority for the fiscal year ended December 31, 2019. ADOPTED THIS 11TH DAY OF FEBRUARY 2020. ATTEST: SIGNED: SEAL ' — -; 1- ', “ '''' xr • -.7' ,z- ', oe• - , - -- „," ,_0' ,,,,, ii,,, -AIL 'it11,tegoloo.‘ RESOLUTION NO. 1, SERIES OF 2020 eve Lindstrom, Chairman Members of Board Date Expires Sianature Steve Lindstrom 06/2020 MoIIy Morales 06/2023 ,,,, \,.A6,j r A -'' James Wilkins 06/2024 Mary McDougall 06/2021 , Francisco Meza 06/2022 RESOLUTION NO. 1, SERIES OF 2020 APPLICATION FOR EXEMPTION FROM AUDIT SHORT FORM IF EatEri REVENUES OR EXPENDITURES EXCEED .100,000, USE THE LONG FORK Under the Local Government Audit Law (Section 29-1-601, et seq., C.R.S.) any local Joverrbment may apply for an exemption from audit if neither revenues nor expenditures exceed $750,000 in the year. EXEMPTIONS FROM AUDIT ARE NOT AUTOMATIC To qualify for exemption from audit, a local government must complete an Application for Exemption from Audit EACH YEAR and submit it to the Office of the State Auditor (OSA). Any preparer of an Application for Exemption from Audit -SHORT FORM must be a person skilled in governmental accounting. Approval for an exemption from audit is granted only upon the review by the OSA. READ ALL INSTRUCTION'S : EFORE COMPLETING AND SUBMITTING THIS FORM ALL APPLICATIONS MUST BE FILED WITH THE OSA WITHIN 3 MONTHS AFTER THE ACCOUNTING YEAR-END. FOR EXAMPLE, APPLICATIONS MUST BE RECEIVED BY THE OSA ON OR BEF • RE MARCH 31 FOR GOVERNMENTS WITH A DECEMBER 31 YEAR-END. GOVERNMENTAL ACTIVITY SHOULD BE REPORTED ON THE MODIFIED ACCRUAL BASIS PROPRIETARY ACTIVITY SHOULD BE REPORTED ON A BUDGETARY BASIS POSTMARK DATES WILL NOT " BE .ACCEPTED AS PROOF OF SUBMISSION ON OR BEFORE THE STATUATORY DEADLINE PRIOR YEAR FORMS ARE OBSOLETE AND WILL NOT BE ACCEPTED. APPLICATIONS SUBMITTED ON FORMS OTHER THAN THOSE PRESCRIBED BY THE OSA WILL NOT BE ACCEPTED. APPLICATIONS MUST BE FULLY AND ACCURATELY COMPLETED. FOR YOUR REFERENCE, COLORADO REVISED STATUTES CAN BE FOUND AT: http://www.lexisnexis.com/hottopics/Colorado/ CHECKLIST o Has the preparer signed the application? o Has the entity corrected all Prior Year Deficiencies as communicated by the OSA? • Has the application been PERSONALLY reviewed and approved by the governing body? L3 Did you include any relevant explanations for unusual items in the appropriate spaces at the end of each section? o Will this application be submitted via Fax or Email? O If yes, have you read and understand the new Electronic Signature Policy? See new policy -> here —or -- If yes, have you included a resolution? Does the resolution state that the governing body PERSONALLY reviewed and approved the resolution in an O open public meeting? O Has the resolution been signed by a MAJORITY of the governing body? (See sample resolution.) • Will this application be submitted via a mail service? (e.g. US Post Office, FedEx, UPS, courier.) ▪ If yes, does the application include ORIGINAL INK SIGNATURES from the MAJORITY of the governing body? 1 FILING METHODS NEW METHOD! Reigstar and submit your Applications at our new portaIl WEB PORTAL: https://apps.leq.co.goviosatiq MAIL: Office of the State Auditor Local Government Audit Division 1525 Sherman St., 7th Floor Denver, CO 80203 FAX: 303-869-3061 EMAIL: osa•Igttstate.co.us QUESTIONS? 303-869-3000 IMPORTANT! All Applications for Exemption from Audit are subject to review and approval by the Offi...e. af the State Auditor. CrovellokenidlActivity should be reported on the Modified Accrual Basis Proprietary Activity should be reported on the Cash or Budgetary Basis Failure to tile an application or denial of the request could cause the local government to lose Hs exemption from audit for that year and the tliti.;1,itivi year, In that event, AN AUDIT SHALL 13E REQUIRED, 2 APPL CATION FOR EXEMPTION FROM AUDIT NAME OF GOVERNMENT ADDRESS CONTACT PERSON PHONE EMAIL FAX SHORT FORM Town of Vail 75 S. Frontage Rd Vail, CO 81657 Carlie Smith 970.479-2119 csmith@vailgov.com PART 1 - 10ERTIFICATION OF PREPARER I certify that I am skilled in governmentall acc my knowledge. NAME: TITLE FIRM NAME (if applicable) ADDRESS PHONE DATE PREPARED PREPARER' Carlie Smith untin and that the nformation on the app Financial Services Marla e For the Year Ended 12/31/19 or fiscal year ended: ion ls complete and accurate, to the best f Please indicate whether the following financial information is recorded using Governmental or Proprietary fund types GOVERNMENTAL (MODIFIED ACCRUAL BASIS) 0 PROPRIETARY (CASH OR BUDGETARY BASIS) 0 3 PART 2- REVENUE 2-1 2-2 2-3 2-4 2-5 2-6 2-7 2-8 2-9 2-10 2-11 2-12 2-13 2-14 2-15 2-16 2-17 2-18 2-19 2-20 2-21 2-22 2-23 2-24 REVENUE: All revenues for all funds must be reflected in this section, including proceeds from the sale of the government's land, building, and equipment, and proceeds from debt or lease transactions. Financial information will not include fund equity information. 11111111 H10010010011111111111111)101 1111111 0 000010))00000 0 010 11000001 11111010,11111hhhil pos4thiptionoll, iliviy 000 0 III 01h0000111011 011111111111011110000 01110101111111 , 010,111 II Rounki inoarestlIDothir ;IIIIII'Pfea4e uYl se t'is fry fj 110 explartatirrr a axes: Property (report mills levied in Question 104) Specific ownership Sales and use Other (specify): Licenses and permits Intergovermnental: Grants Conservation Trust Funds (Lottery) Highway Users Tax Funds (HUTF) Other (specify): Charges for services Fines and forfeits Special assessments Investment income Charges for utility services Debt proceeds Lease proceeds Developer Advances received Proceeds from sale of capital assets Fire and police pension Donations Other (specify): Revenue Share $ 13,625 6,040 (should agree with Iltrue 4.4„ column 2) $ (shoulld agree with line 4-4) $ 35,000 700 add lines 2-1 tliroucill 2-23) TOTAL REVENUE $ b5,365 PART 3 - EXPENDITURES/EXPENSES 111 3-1 3-2 3-3 3-4 3-5 3-6 3-7 3-8 3-9 3-10 3-11 3-12 3-13 3-14 3-15 3-16 3-17 3-18 3-19 3-20 3-21 3-22 3-23 3-24 3-25 EXPENDITURES: All expenditures for all funds must be reflected in this section, including the purchase of capita interest *a ments on Ion. term debt. Financial information will not include fund e uit information, h h 11,111111111h ih,1110 1 hh assets and principal and le I eleaription III 11 I1M III I I III 111111y HI', blheareatiOofter14111111 Liae this. space to pr,f)./ide arty riecessani explarlat4rarls Administrative Salaries Payroll taxes Contract services Employee benefits Insurance Accounting and legal fees Repair and maintenance Supplies Utilities and telephone Fire/Police Streets and highways Public health Culture and recreation Utility operations Capital outlay Debt service principal Debt service interest Repayment of Developer Advance Principal Repayment of Developer Advance Interest Contribution to pension plan Contribution to Fire & Police Pension Assoc. Other (specify): Professional Development Bank Fees (should agree with Part 4) (shouid agree with line 4-4) (should agree to Vine 7-2) (should agree to Vine 7-2) $ 63,411 1,200 $ $ 2,025 120 3-26 (add titles 34 through 3-24) TOTAL EXPENDITURES/EXPENSES $ 66,156 1,1(TOTAL REVENUE 11'‘.‘''.‘ 2-24) or ,ir,,„r/.,h, ryprririTliprcr, , GREArRthari SiGO 0000 , nethis hchh„r,p, forErir from /,'..(1)• PIN/1" 4 PART 4 - DEBT OUTSTAND51 II ING ISSUED AND RETIRED Phrase answer the following questions by marking the appropriate boxes. 4-1 Does the entity have outstanding debt? If Yes, please attach a copy of the entity's Debt Repayment Schedule, 4-2 •• -*• • - I-. I 4-3 N the en 4-4 urrent in its debt servlce a ents? If no MUST ex 1110 General obligation bonds Revenue bonds Notes/Loans Leases Developer Advances Other (specify): TOTAL Please answer the followin questions b markin the appropriate boxes. 4-5 Does the entity have any authorized, but unissued, deb If yes: How much? 4-6 If yes: 4-7 if yes: 4-8 if yes: $ $ Y es No 0 III I U otmmill1111011;i111,111,11,11 Ill DI 111"1111E9litist $ $ $ *must tie to prior year ending balan Date the debt was authorized: Does the entity intend to issue debt within the next calendar year? How much? $ Does the entity have debt that has been refinanced that it is still responsible for? at is the amount outstanding? Does the entity have any lease agreements? What is being leased? What is the original date of the lease? Number of years of lease? Is the lease subject to annual appropriation? What are the annual lease payrnents? $ JIGIWGWWGIEIEEEIEGEIWGEIGPM8661$MM3M6C4#M,V3t88W1 M6f8ttP6MPGMM8M362kGIW$ $ PART 5- CASH AND NVESTMENTS 5-1 YEAR-END Total of ALL Checking and Savings Accounts 5-2 Certificates of0cleposit 5-3 Yes u 0 0 0 0 110 0 1 1111 iiii No 0 0 491 437 OEttt i'„)11i Cash and - T171,14.f)Eliti(ri'la,loirits 111,,v0,,tthe eIlwle eeccrec im rIcm in it fucicrn1.1 iii Yef,, 5-4 Are the entity's Investments legal in accordance with Section 24-75-601, et. seq., C.R.S.? 5-5 Are the entity's deposits in an eligible (Public Deposit Protection Act) public depository (Section 11-10.5-101, et seq. C.R.S.)? 0 491 437 1t4o 0 1000 t 1giggaga, idgradY10601101#110001111111111111111111111111111111111111, PART 6 - CAPITAL ASSETS Please answer the fellbwinr quest 'ions by rnarkrxtg ion the appropriate boxes. Yes No 6-1 Does the entity have capital assets? 6-2 6-3 Has the entity performed an annual inventory of capital assets in accordance with Section 29-1-506, C.R.S.,? If no, MUST explain: Ilmm11,1fl EJ Land Buildings Machinery and equipment Furniture and fixtures Infrastructure Construction In Progress (CIP) Other (explain): Accumulated Depreciation PART 7 - PENSION INFORMATION Please ,answer the following questions...by rearktrin iin bye...appropriate boxes. No 7-1 7-2 if yes: Does the entity have an "old hire" firemen's pension plan? Does the entity have a volunteer firemen" nsion an? Who administers the plan? Indicate the contributions from: Tax (property, SO, sales, etc): State contribution amount: Other (gifts, donations, etc.): What is the monthly benefit paid for 20 years of service per retiree as of Jan 0 j„,!„"„„,rohiallsoggisolingsligiliditillill1111111111111:1009010910MitallelateltOlittilaidellafflalttrilailiaat011eirOPV"Ottititatitead PART 8 - BUDGET INFORMATION Please answer the followine. ouestlions by imarkix. lin the. opproariate boxes. Yfs NO.4, 8-1 Did the entity file a budget with the Department of Local Affairs for the 8-2 currerd ear n accordancewitt§sction 24!:,1-113 C.R.S.? Did the entity pass an appropriations resolution, in accordance with Section 29-1-108 C.R.S.? If no, MUST explain: If yes: Please Indica bud eted for TICIWFU;ri for the year roportod: Vail Local Housing Authari EJ 6 0 PART 9 TAXPAYER'$ BILL OF RIGHTS (TABOR) ••, '.111111111. J1391$ • r.tifftt , 9.1 Is the entity in compliance with all the provisions of TABOR [State Constitution, Article X, Section 20(5)J? None: M election to exempt the government ?rem the seem:rag t neatens of TABOR does net exempt me govenerete from the 3 percept emergency reserve requIreAcent MI governments should errrene V trey meet Met r rimmed of OR. 0 hm 11111 11111.10 IIIIII II 11 1 10-1 Is this application for a newly fo ed governrnenta entityl 71 If yes: Date of formation: 10-2 Has the entity changed its nears In the past or current yea If yes: 10-3 th NE name & PR OR na ty a m Please Indicate what 10-4 Does the entity have an agree era with anot er ovemment to provide service If yes: List the name of the other �ovemmental entit and the services rovicled: 10-5 If yes: Has the district filed a Title 32, Article 1 S ecial District Notice of Inactive Status during Date Filed: 10-6 Does the entity have a certified Mill Levy? If ye.s Please provide the following mills levied for the year reported (do not report $ amounts): 7 Bond Redemption mills General/Other mills Total mills 1 0 0 Iu D PART 11 - GOVERNING DY APPROVAL AL following question by marking in the appropriate box (E'S NO 12-1 If you plan to submit this form electronically,. have you read the new Electronic Signature Policy? Office of the State Auditor — Local Government Division - Exemption Form Electronic Signatures Policy and Procedure Policy - Requirements The Office of the State Auditor Local Government Audit Division may accept an electronic submission of an application for exemption from audit that includes governing board signatures obtained through a program such as Docusign or Echosign, Required elements and safeguards are as follows: • The preparer of the application is responsible for obtaining board signatures that comply with the require ent in Section 29-1-604 (3), C.R,S., that states the application shall be personally reviewed, approved, and signed by a majlority of the members of the governing body. • The application must be accompanied by the signature history document created by the electronic signature software. The signature history document must show when the document was created an when the document was emailed to the various parties, and inclue the dates the individual board t Eembers signed the document. The signature history must also show the individuals" email addresses and IP address. • Office of the State Auditor staff will not coordinate obtaining signatures. The application for exemption from audit form created by our office includes a section for governing body approval. Local governing boards note their approval and submit the application through one of the following three methods: 1) Submit the application in hard copy via the US Mail including original signatures. 2) Submit the application electronically via email and either, a. Include a copy of an adopted resollution that documents formal approval 'rr y the Board, or b. Include electronic signatures obtained through a software program such as 'ttocusign or Echosign in accordance with the requirements noted above. 8 11,11nr1 tlairr n es r M, w uaaernib Current overnin y bandy bels nt gaa rd l nrber's N Yw t rman d Mdamrn is INIL ,A,.11,„), , y cf f11 art Al lb ers cif tl member, and exemption itp marl fiate: My term Exipiu ru ki j k#, u, attest I am gmhave personally reviewed and 0,41. M t acrdPDBINilr YPrar�raur bele wk a duly elected or appointed board approve this application for , attest I am a duly elected or appointed board member, and that I have personally reviewed and approve this application for exemlptlou frc a a c pt. Signed : r Date ,7_,r, My term Expires: utnt Mrd lanbr°s I et ne Yiart maa>rt mama 1411111e tI 1 1itrr" nmherrm a ma attest I am a duly elected or appointed board ember, and that l have personally reviewed and approve this application for t ,,u lamed a� exemption from acad ww l Date, termlEx Mres,,�_Im My p member, and that I have persona exemption fry .:,rmilt. Signed Date: _ My term Expires: member, and that 1 hay exemption from audiit. Signed mM Date: '2/lie My term Expires:, I _ , attest I am a duly elected or appointed board nuernber, and that I have personally reviewed and approve this application for exemption from audit. Si ned , attest I am a duly elected or appointed board ly reviewed and approve this application for attest I am a duly elected or appointed board personally reviewed and approve this application for My term Expires:_, attest I am a duly elected or appointed board member, and that I have personally reviewed and approve this application for exerraptiion from audit. Signed y 9