HomeMy WebLinkAbout2020-01-21 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda
VAIL TO W N C O U N C IL R E G U L AR ME E TIN G
Agenda
Town Council C hambers
3:15 PM, January 21, 2020
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment on any agenda item may be solicited by the Town Council.
1.Red Sandstone School Parking Structure Ribbon Cutting 3:30 pm - 4:30
pm
2.Presentation / Discussion
2.1.Update on Gore Creek Macroinvertebrate Scores 30 min.
Presenter(s): Pete Wadden, Watershed Education Coordinator and Dave
Rees, Aquatic Entomologist
Action Requested of Council: Listen to presentation and ask questions
Background: Dave Rees of Timberline Aquatics will give an update on Gore
Creek insect scores, and offer insight into a new formula adopted by the
state to measure the health of aquatic ecosystems and how this new
formulation reflects on Gore Creek.
Staff Recommendation: Direct staff to develop options for a stream corridor
protection ordinance.
2.2.Revely Vail Recap 20 min.
Presenter(s): Angela Mueller, Ren Productions and Mia Vlaar, Economic
Development Director
Action Requested of Council: None.
Background: The Town of Vail contracted with Ren Event Productions to
produce a new thanksgiving event activation. Revely Vail was created in
collaboration with Town staff, Vail Resorts and Ren Event Productions. The
event was produced between November 23rd and 30th 2019.
2.3.Update on the Community W ildfire Protection Plan.15 min.
Presenter(s): Paul Cada, W ildland Fire Manager
Action Requested of Council: Provide feedback on planning process and
next steps.
3.D R B / P E C Update (5 min.)
3.1.D RB / P E C Update 5 min.
Presenter(s): J onathan Spence, Planning Manager
4.Information Update (5 min.)
4.1.C S E J anuary 8, 2020 D RA FT Meeting Minutes
January 21, 2020 - Page 1 of 93
4.2.A I P P December Meeting Minutes
4.3.V LHA December 17, 2019 Meeting Results
5.Matters from Mayor, Council and Committee Reports (10 min.)
6.Recess
6.1.Recess 6:00 pm estimate
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for
public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media
website the week following meeting day, www.highfivemedia.org.
Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48
hour notification dial 711.
January 21, 2020 - Page 2 of 93
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Update on Gore Creek Macroinvertebrate Scores
P RE S E NT E R(S ): P ete Wadden, Watershed E ducation Coordinator and Dave Rees, Aquatic
E ntomologist
AC T IO N RE Q UE S T E D O F C O UNC I L: L isten to presentation and ask questions
B AC K G RO UND: Dave Rees of Timberline Aquatics will give an update on Gore Creek insect
scores, and offer insight into a new formula adopted by the state to measure the health of aquatic
ecosystems and how this new formulation reflects on Gore Creek.
S TAF F RE C O M M E ND AT IO N: Direct staff to develop options for a stream corridor protection
ordinance.
AT TAC H ME N TS:
Description
Memo
Update on Gore Creek
January 21, 2020 - Page 3 of 93
To: Vail Town Council
From: Community Development Department
Date: January 21, 2020
Subject: Status of Gore Creek Macroinvertebrate Populations
I. Purpose
The purpose of this memorandum and presentation is to provide an update on the status of
aquatic invertebrate populations in Gore Creek based on data collected in 2018. The 2018
macroinvertebrate analysis moves Gore Creek farther from the goal of permanent removal from
the 303d list of impaired streams. As such, staff will ask council if they wish to reiterate their
direction to research and return with a stream corridor protection ordinance.
II. Background
Town of Vail and Eagle River Water & Sanitation District have partnered to monitor aquatic
insect populations in Gore Creek since 2009. Gore Creek has been on the state’s 303d list of
impaired waterways for failing to meet standards for aquatic life since 2012. In 2016, Town of
Vail adopted the Gore Creek Strategic Action Plan to address the causes of the creek’s
impairment.
Dave Rees of Timberline Aquatics has collected and analyzed hundreds of thousands of
individual insects from Gore Creek, the Eagle River and their tributaries since 2009. Of the nine
locations monitored on Gore Creek, six were failing in 2015. In 2016 and 2017, only three sites
failed to meet state standards. Dave will present the most recent data he has collected and offer
his interpretation of what they can tell us about the health of the ecosystem in Vail’s main
waterway.
In 2018, the Colorado Department of Health and Environment (CDPHE) adopted a new method
for calculating macroinvertebrate scores. Under this new formulation, nearly all sites sampled on
Gore Creek fail to meet state standards, despite showing steady improvement over the past 3
years. Dave will offer insight into why this is, why this new formula appears particularly harsh on
small, high mountain streams, and what this means for Vail's effort to Restore the Gore.
Marked progress has been made in all areas identified in the Gore Creek Strategic Action Plan,
except for changes to Town Code. The Town has completed miles of riparian habitat restoration
on public property and some very impressive stormwater treatment projects. Awareness and a
sense of responsibility for the creek have been elevated through targeted education and
outreach efforts. Despite innovative programs like Project Re-Wild and substantial investment
by the town, little progress has been made in restoring riparian habitat on private property.
January 21, 2020 - Page 4 of 93
Town of Vail Page 2
At the November 2, 2018 town council meeting, following a report on the disappointing progress
made through the public-private cost share program Project Re-Wild, council directed staff to
begin researching code changes to protect and restore riparian habitat, promote the use of
native and xeric landscaping, and reduce the use of landscaping chemicals.
III. What an ordinance could entail
Riparian Area Protection Ordinance
Several Colorado communities have enacted regulations that apply to buffer zones, which
restrict land disturbance, removal of vegetation within, for example, a 50 foot buffer adjacent to
waterways and wetlands. Under a typical ordinance, property owners may not cause any
significant land disturbance, apply landscaping chemicals or remove vegetation within this buffer
without a permit. Some municipal governments also offer financial and/or technical assistance
with stream bank restoration and erosion control to incentivize and support compliance.
Project Re-Wild 2.0 - Streambank Restoration and Stabilization Incentive Program
An updated version of Project Re-Wild would be a public-private cost share under which the
town would offer matching funds to creek-front property owners as they work to come into
compliance with a new stream corridor protection ordinance. This program would offer
education, technical assistance and funding to support private property owners as they work to
comply with new code changes so that enforcement is not the only mechanism to encourage
compliance.
IV. Next Steps
While Gore Creek continues to show steady increases in macroinvertebrate populations, new
standards have pushed scores farther from Vail's goal of removing Gore Creek permanently
from the 303d list of impaired waterways. In response to this setback and to limited success so
far in engaging private property owners to restore riparian habitat along Gore Creek, does town
council support staff researching and returning to present options for a Gore Creek Stream
Corridor Protection Ordinance?
January 21, 2020 - Page 5 of 93
2018 BIOMONITORING RESULTS:
GORE CREEK
RED SANDSTONE CREEK
EAGLE RIVER
David E. ReesTimberline Aquatics, Inc.
January 21, 2020
January 21, 2020 - Page 6 of 93
Identification
Gore Creek and Eagle River (2018)
•16 Mayfly Taxa (Ephemeroptera)
•18 Stonefly Taxa (Plecoptera)
•24 Caddisfly Taxa (Trichoptera)
•116 Identified Macroinvertebrate Taxa
•38,264 individuals
2 January 21, 2020 - Page 7 of 93
MMI v3 (Multi-Metric Index):
•Combines 5-6 equally weighted metric values
•Scores based on relative percent comparison to a
reference condition
•Values range from 0.0 to 100.0
•Higher values indicate better aquatic conditions
MMI Biotype 2
50.1 -100.0 Attainment
42.0 -50.0 Grey Zone
0.0 -41.9 Impaired
3 January 21, 2020 - Page 8 of 93
MMI v4 (Multi-Metric Index):
•Combines 8 equally weighted metric values
•Scores based on relative percent comparison to a
reference condition
•Values range from 0.0 to 100.0
•Higher values indicate better aquatic conditions
MMI Biotype 2
47.6 -100.0 Attainment
39.8 –47.5 Grey Zone
0.0 –39.7 Impaired
4 January 21, 2020 - Page 9 of 93
MMI Comparison
MMI V3
•EP (Adjusted by Elev.)
•Percent Non-insects
•Percent Chironomidae
•Sensitive Plains Taxa
•Predator-Shredder Taxa
•Clinger Taxa
•Biotype 1 42 -52
MMI V4
•EPT (adjusted by Temp)
•Percent EPT (nBaetis)
•Percent Non-insects
•Percent Coleoptera
•Percent Intolerant Taxa
•Percent Increasers
•Clinger Taxa
•Predator-Shredder Taxa
•Biotype 1 33.7 -45.2
5 January 21, 2020 - Page 10 of 93
Data Analysis
MMI: Multi-Metric Index
Measures overall health of aquatic communities
in two biotypes
EPT: Ephemeroptera, Plecoptera, and Trichoptera
Measures sensitive taxa
HBI: Hilsenhoff Biotic Index
Measures nutrient tolerant taxa
6 January 21, 2020 - Page 11 of 93
Gore Creek MMI v3Fall 2009-2018
7
0
5
10
15
20
25
30
35
40
45
50
55
60
65
70
75
80
MMI Score2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
Attainment Threshold
Impairment Threshold
Passing Score
Failing Score
Biotype 2 (50)
January 21, 2020 - Page 12 of 93
Gore Creek MMI v4Fall 2009-2018
8
0
5
10
15
20
25
30
35
40
45
50
55
60
65
70
75
80
MMI Score2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
Attainment Threshold
Impairment Threshold
Passing Score
Failing Score
Biotype 2 (47.5)
January 21, 2020 - Page 13 of 93
Gore Creek MMI v3
9
0.0
10.0
20.0
30.0
40.0
50.0
60.0
70.0
80.0
90.0
100.0
BGC-aGC BOC-aG GC-aBGC GC-BP GC-EV GC-FP GC-aVTP GC-bVTP GC-SP GC-aERMMI ScoreMean
Sep-18
January 21, 2020 - Page 14 of 93
Gore Creek MMI v4
10
0.0
10.0
20.0
30.0
40.0
50.0
60.0
70.0
80.0
90.0
100.0
BGC-aGC BOC-aG GC-aBGC GC-BP GC-EV GC-FP GC-aVTP GC-bVTP GC-SP GC-aERMMI ScoreMean
Sep-18
January 21, 2020 - Page 15 of 93
Gore Creek HBI
11
0.0
1.0
2.0
3.0
4.0
5.0
6.0
7.0
8.0
9.0
10.0
BGC-aGC BOC-aG GC-aBGC GC-BP GC-EV GC-FP GC-aVTP GC-bVTP GC-SP GC-aERHBI ValueMean
Sep-18
January 21, 2020 - Page 16 of 93
Gore Creek Diversity Values
12
0.0
0.5
1.0
1.5
2.0
2.5
3.0
3.5
4.0
4.5
5.0
BGC-aGC BOC-aG GC-aBGC GC-BP GC-EV GC-FP GC-aVTP GC-bVTP GC-SP GC-aERDiversity ScoreMean
Sep-18
January 21, 2020 - Page 17 of 93
Gore Creek EPT
13
0
5
10
15
20
25
BGC-aGC BOC-aG GC-aBGC GC-BP GC-EV GC-FP GC-aVTP GC-bVTP GC-SP GC-aERNumber of EPT TaxaMean
Sep-18
January 21, 2020 - Page 18 of 93
Red Sandstone Creek MMI v3
14
0
5
10
15
20
25
30
35
40
45
50
55
60
65
70
75
80
At U.S. Forest Service Boundary Above Sandstone Creek Club Above I70 Above Gore CreekMMI Score2011
2012
2013
2014
2015
2016
2017
2018
Attainment Threshold
Impairment Threshold
Passing Score
Failing Score
Biotype 2 (50)
January 21, 2020 - Page 19 of 93
Red Sandstone Creek MMI v4
15
0
5
10
15
20
25
30
35
40
45
50
55
60
65
70
75
80
At U.S. Forest Service Boundary Above Sandstone Creek Club Above I70 Above Gore CreekMMI Score2011
2012
2013
2014
2015
2016
2017
2018
Attainment Threshold
Impairment Threshold
Passing Score
Failing Score
Biotype 2 (47.5)
January 21, 2020 - Page 20 of 93
Eagle River MMI v3Fall 2009-2018
16
0
5
10
15
20
25
30
35
40
45
50
55
60
65
70
75
80
MMI Score2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
Attainment Threshold
Impairment Threshold
Passing Score
Failing Score
January 21, 2020 - Page 21 of 93
Eagle River MMI v4Fall 2009-2018
17
0
5
10
15
20
25
30
35
40
45
50
55
60
65
70
75
80
MMI Score2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
Attainment Threshold
Impairment Threshold
Passing Score
Failing Score
January 21, 2020 - Page 22 of 93
Eagle River MMI v3
18
0.0
10.0
20.0
30.0
40.0
50.0
60.0
70.0
80.0
90.0
100.0
ER-aGC ER-bGC ER-aATP ER-bATP ER-bAGC ER-bEDWF1 ER-bLC ER-bETPMMI ScoreMean
Sep-18
January 21, 2020 - Page 23 of 93
Eagle River MMI v4
19
0.0
10.0
20.0
30.0
40.0
50.0
60.0
70.0
80.0
90.0
100.0
ER-aGC ER-bGC ER-aATP ER-bATP ER-bAGC ER-bEDWF1 ER-bLC ER-bETPMMI ScoreMean
Sep-18
January 21, 2020 - Page 24 of 93
Eagle River HBI
20
0.0
1.0
2.0
3.0
4.0
5.0
6.0
7.0
8.0
9.0
10.0
ER-aGC ER-bGC ER-aATP ER-bATP ER-bAGC ER-bEDWF1 ER-bLC ER-bETPHBI ValueMean
Sep-18
January 21, 2020 - Page 25 of 93
Eagle River Diversity Values
21
0.0
0.5
1.0
1.5
2.0
2.5
3.0
3.5
4.0
4.5
5.0
ER-aGC ER-bGC ER-aATP ER-bATP ER-bAGC ER-bEDWF1 ER-bLC ER-bETPDiversity ScoreMean
Sep-18
January 21, 2020 - Page 26 of 93
Eagle River EPT
22
0
5
10
15
20
25
ER-aGC ER-bGC ER-aATP ER-bATP ER-bAGC ER-bEDWF1 ER-bLC ER-bETPNumber of EPT TaxaMean
Sep-18
January 21, 2020 - Page 27 of 93
Riparian restoration is needed in Vail
Lovevail.org
Little intro copy area. Little
intro copy area. Little intro
copy area. Little intro copy
area. Little intro copy area.
Little intro copy area.
An outside audit identified approximately 1.6 miles of private stream
frontage and 3.5 miles of town or CDOT-owned stream frontage in need
of restoration (Gore Creek only)January 21, 2020 - Page 28 of 93
Riparian restoration is needed in Vail
Lovevail.org
Little intro copy area. Little
intro copy area. Little intro
copy area. Little intro copy
area. Little intro copy area.
Little intro copy area.
January 21, 2020 - Page 29 of 93
How this could be implemented
Lovevail.org
Little intro copy area. Little
intro copy area. Little intro
copy area. Little intro copy
area. Little intro copy area.
Little intro copy area.
January 21, 2020 - Page 30 of 93
Technical Assistance
Lovevail.org
Little intro copy area. Little
intro copy area. Little intro
copy area. Little intro copy
area. Little intro copy area.
Little intro copy area.
Town of Vail can use expertise gained in restoration of public
property to support private property owners
January 21, 2020 - Page 31 of 93
Implementation and Support
Lovevail.org
Little intro copy area. Little
intro copy area. Little intro
copy area. Little intro copy
area. Little intro copy area.
Little intro copy area.
Examples on town property will help private property owners and
managers envision what is possible on the streambank
January 21, 2020 - Page 32 of 93
Lovevail.org
Little intro copy area. Little
intro copy area. Little intro
copy area. Little intro copy
area. Little intro copy area.
Little intro copy area.
Pete Wadden
Watershed Education Coordinator
pwadden@vailgov.com January 21, 2020 - Page 33 of 93
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Revely Vail Recap
P RE S E NT E R(S ): Angela Mueller, Ren P roductions and Mia V laar, Economic Development
Director
AC T IO N RE Q UE S T E D O F C O UNC I L: None.
B AC K G RO UND: The Town of Vail contracted with Ren E vent P roductions to produce a new
thanksgiving event activation. Revely Vail was created in collaboration with Town staff, Vail Resorts
and Ren Event Productions. The event was produced between November 23rd and 30th 2019.
AT TAC H ME N TS:
Description
Revely Vail Council Recap Presentation
January 21, 2020 - Page 34 of 93
REVELY
VAIL
VAIL’S WELCOME TO THE
BRILLIANCE OF WINTER
January 21, 2020 - Page 35 of 93
A new event concept put to
RFP by the Town of Vail and
Vail Resorts in late summer.
Goal: Create a new event
over the Thanksgiving week to
promote additional overnight
visitation and create a new
holiday tradition for guests
that will bring them back to
Vail for Thanksgiving to match
the commitment by Vail
Resorts to snowmaking
improvements.
January 21, 2020 - Page 36 of 93
November 23 –30, 2019
Highlights
•74 –Net Promoter Score
•6 of 7 days with
activations
•100+ -Christmas Trees
and enhanced lighting
added to the village
•1428 –Website visits
•Conception to production
in <3 months
January 21, 2020 - Page 37 of 93
Event Elements –
non weather/snow
dependent!
•Cooking Classes
•Skating Show
•Kris Kringle Market
•Tree Lighting
•Light Walks
•Public Art Displays
•Gingerbread Contest
•Concerts
•Vail Astronomy Nights
•10th Mountain Parade
January 21, 2020 - Page 38 of 93
Excellent marketing collaboration between
the Town of Vail, Vail Mountain, and Ren
Productions
107,065 -Total media impressions
429 Instagram interactions
791 Facebook Page Likes
53.7 Million -PR Coverage Reach
78.2K Estimated Coverage Views
Vail Daily |Sunset | Mountain Town Magazine
The Aspen Times | The Denver Channel
Westword | The Post Independent
January 21, 2020 - Page 39 of 93
Results
•Estimated Event Attendance of
4,000
•Direct Economic Impact to TOV
$792,774
•Sales tax revenue for
November down 2.98%.
•2018 saw incredible early
season snow conditions with
an unprecedented opening of
both villages in November.
January 21, 2020 - Page 40 of 93
Occupancy
Average daily occupancy
increase of 23% for the week
Peak Increase of 31%
January 21, 2020 - Page 41 of 93
Survey Results
January 21, 2020 - Page 42 of 93
“Joe was amazing at the
bartending class! He went
above and beyond and
explained the history of the
drinks and ingredients. Thank
you for having this. It was a lot
of fun!”
“Such a fun and entertaining
experience. My friend and I left
having this experience one of
the best highlights of our
weekend in Vail! The
atmosphere was great,
guidance clear and simple to
follow! Left feeling inspired”
January 21, 2020 - Page 43 of 93
Thanks to the Town of Vail, Vail Resorts and the community for
supporting the Inaugural Revely Vail.
Ren Event Productions
Angela Mueller
Phone: 970.401.3320
info@reneventproductions.comJanuary 21, 2020 - Page 44 of 93
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Update on the Community W ildfire Protection Plan.
P RE S E NT E R(S ): P aul Cada, W ildland Fire Manager
AC T IO N RE Q UE S T E D O F C O UNC I L: Provide feedback on planning process and next
steps.
AT TAC H ME N TS:
Description
Staff Memo Community Wildfire Protection Plan
January 21, 2020 - Page 45 of 93
To: Vail Town Council
From: Paul Cada, Wildland Program Manager
Date: January 21, 2019
Subject: Update on Community Wildfire Protection Plan Development
I. Background
A Community Wildfire Protection Plan or CWPP is a critical planning tool for
communities to increase resiliency to wildfire. The CWPP concept was developed and
authorized by the federal government as part of the Healthy Forest Restoration Act in
2003. At its most basic level it is a tool that local communities use to work with federal
land management agencies such as the USFS to prioritize forest restoration projects
on federal lands. In a more wholistic view a CWPP can be used to show the need for
coordinated wildfire mitigation activities across jurisdictional boundaries so as to
provide for the greatest protection of the community. Besides prioritizing treatments,
having a CWPP is a minimum requirement for nearly all wildfire mitigation grant
funding.
The framework of a CWPP is relatively broad, so as to allow for the needs of the local
community, however, a few components are required. A key component is
participation and input from community stakeholders. In the case of the Town of Vail,
community comes in many forms, including individual citizens, the business
community, local government, infrastructure providers, state and federal land
managers and others.
CWPPs have been an important part of identifying and implementing wildfire mitigation
projects throughout Eagle County. Eagle County developed and adopted its first
CWPP in 2004 with the participation of many communities including the Town of Vail.
Since then, the countywide CWPP has been modified twice to account for changing
conditions of the landscape and development of the valley. The group that oversees
the countywide CWPP is the Eagle County Wildfire Council, which Vail Fire is an active
participant of. While Vail is covered under this countywide CWPP, the large geographic
area of the plan makes it not very specific to the needs of the Town of Vail
As part of the overarching wildfire mitigation program, staff has identified the need for a
Town of Vail specific CWPP to address the unique challenges faced by the community
that are not addressed in the countywide plan. The current planning process was
initiated in the winter of 2018 with a stakeholder kickoff meeting. The stakeholder group
January 21, 2020 - Page 46 of 93
Town of Vail Page 2
for this plan includes staff from multiple Town of Vail departments and external
partners such as the USFS, Colorado State Forest Service, Eagle River Watershed
Coalition, Utility Providers, Vail Valley Partnership, Colorado Parks and Wildlife, Vail
Resorts and water providers.
II. Plan Goals and Components
The draft plan has four stated goals:
1. Reduce the risk of a Wildland Urban Disaster within the Town
2. Decrease the probability of landscape scale high intensity wildfire events
3. Build business community resiliency to wildfire disasters
4. Citizen engagement and preparedness
To accomplish these goals the plan includes:
• A map defining the Wildland Urban Interface Area or place where community
values interact with wildfire hazards
• Community risk analysis that considers fuel hazards, risk of wildfire occurrence
and community values
• Evaluation of the community’s preparedness for wildfire response
• Recommendations for methods to reduce structural ignitability
• An implementation plan that identifies and prioritizes potential fuels treatment
projects
• Summary of completed work to reduce the wildfire hazard within the community
III. Current Situation and proposed action
Since the start of the planning process, Vail Fire staff has hosted five stakeholder
meetings and one community meeting. A high level overview has also been provided to
Town Council during two wildland fire program updates. We are planning to host at
least one more stakeholder meeting prior to completing a full draft. The next meeting
will occur in February and a draft will be available for review by early spring. Once the
draft plan is completed, a community meeting will be held. The formal adoption of the
CWPP requires approval by the Vail Town Council, the Colorado State Forest Service
and the U.S. Forest Service.
Actions and timeframe for completion of Community Wildfire Protection Plan
1. Stakeholder meeting to confirm plan components and recommendations-
February 2020
2. Community Meeting to discuss recommendations and solicit community
feedback- March 2020
3. Present CWPP to Planning and Environmental Commission for feedback and
recommendation for adoption- March 2020
4. Presentation of Plan to Town Council for formal adoption- April 2020
January 21, 2020 - Page 47 of 93
Town of Vail Page 3
IV. Questions for Town Council
1. Does Town Council request any additional information regarding the CWPP prior
to completion of the draft plan?
2. Does Town Council support the proposed timeline and stakeholder input
process?
January 21, 2020 - Page 48 of 93
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: D R B / P E C Update
P RE S E NT E R(S ): J onathan S pence, Planning Manager
AT TAC H ME N TS:
Description
January 1, 2020 D R B Meeting Results
January 13, 2020 P E C Meeting Results
January 21, 2020 - Page 49 of 93
DESIGN REVIEW BOARD
January 1, 2020, 3:00 PM
Town Council Chambers - Meeting Cancelled
75 S. Frontage Road - Vail, Colorado, 81657
1. Call to Order
2. Main Agenda
3. Staff Approvals
3.1. DRB19-0634 - Colorado Land Ventures Residence
Final review of exterior alteration (fire pit/space heaters)
Address/Legal Description: 1 Vail Road Unit 1023 / Lot A-C, Vail Village Filing 2
Applicant: Colorado Land Ventures LP, represented by Benchmark Custom Builders
Planner: Erik Gates
3.2. DRB19-0686 - Guth Residence
Final review of an exterior alteration (deck)
Address/Legal Description: 4551 Streamside Circle East Unit E/Lot 18, Bighorn Subdivision 4th
Addition
Applicant: Todd & Joy Guth, represented by Borgerson Design Inc.
Planner: Erik Gates
3.3. DRB19-0688 - Miradoro (Park Meadows)
Final review of a change to approved plans (time extension)
Address/Legal Description: 1472 Matterhorn Circle/Vail Park Meadows
Applicant: Alura Development
Planner: Jonathan Spence
3.4. DRB19-0690 - Vath Residence
Final review of change to approved plans (deck, stairs & patio)
Address/Legal Description: 1044 Homestake Circle / Lot 4, Block 6, Vail Village Filing 7
Applicant: Tricia & Steven Vath, represented by TAB Associates Inc.
Planner: Jonathan Spence
3.5. DRB19-0691 - Last Ridge Development Corp
Final review of a change to approved plans (landscape plan)
Address/Legal Description: 2794 Snowberry Drive/Lot 16, Block 9, Vail Intermountain
Development Subdivision
Applicant: Last Ridge Development Corp., represented by Intention Architecture
Planner: Jonathan Spence
3.6. DRB19-0693 - Barish Family LLLP
Final review of a tree removal
Address/Legal Description: 4246 Columbine Drive/Lot 20-5, Bighorn Subdivision
Applicant: Barish Family LLLP, represented by Old Growth Tree Service
Planner: Jonathan Spence
3.7. DRB19-0694 - Santisi Residence
Final review of change to approved plans (exterior lights)
Address/Legal Description: 2655 Larkspur Lane / Lot 4, Block 2, Vail Intermountain
Applicant: Michael Santisi, represented by John G Martin Architect
Planner: Jonathan Spence
The applications and information about the proposals are available for public inspection during regular office hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of
items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will
consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request
with 24-hour notification, dial 711.
January 21, 2020 - Page 50 of 93
P L ANNI NG AND E NV I RO NM E NTAL C O M M I S S I O N
J anuary 13, 2020, 1:00 P M
Town Council C hambers
75 S. F rontage Road - Vail, Colorado, 81657
1.Call to Order
1.1.Attendance
Present: Brian Gillette, Pam Hopkins, Rollie Kjesbo, Ludwig Kurz, Karen
Perez, Pete Seibert
Absent: J ohnRyan Lockman
2.Main Agenda
2.1.A request for the review of a variance from Section 12-6D-8, Density
Control, Vail Town Code, to allow for a variance to the requirement that a
secondary unit in the Two-Family Primary/Secondary Residential zone
district not exceed 40% of allowable site GRFA, and a request for the review
of a variance from Section 12-15-3, Definition, Calculation, and Exclusions,
Vail Town Code, to allow for a variance to the stipulation that basement
GRFA deductions apply only to floors within six vertical feet of the lowest
level of a structure, both in accordance with the provisions of Section 12-17,
Variances, Vail Town Code, located at 775 Potato Patch Drive/Lot 19, Block
1, Vail Potato Patch Filing 1, and setting forth details in regard thereto.
(P E C19-0050)
30 min.
Applicant:Scott Ryan & Foster Gillett, represented by Mauriello Planning
Group
Planner:Erik Gates
Rollie Kjesbo moved to table to J anuary 27, 2020. Brian Gillette seconded
the motion and it passed (6-0).
Absent:(1)Lockman
2.2.A request for review of an amendment to an approved Exterior Alteration for
the Launch Development, pursuant to Section 12-7H-7, Exterior Alterations
or Modifications, Vail Town Code, to modify the amount of required parking
and the design of the parking garage, located at 534 East Lionshead
Circle/Lot 2A, a resubdivision of Lots 1, 2, 3 and Tract E, Block 1, Vail
Lionshead Filing 1, and setting forth details in regard thereto. (P E C19-
0051)
30 min.
Applicant:Battle Mountain L L C Launch Development I nc.
Planner:J onathan Spence
Planner Spence: This project has been approved once by the P E C. Now
there are 3 new requests: Reduce parking requirements due to the presence
of on-site E HUs (staff does support this), reduc e the quantity of existing
parking spaces required to be replac ed (staff does not support this), revise
the internal layout of the parking.
Sean Mc Ginley : After getting into the weeds when it comes to the
January 21, 2020 - Page 51 of 93
engineering of the building, it was disc overed that the 3rd underground
parking level is not viable. This has added a new constraint to the project.
Asking for a reduction of 12 spots total. This can be reached in 3 ways. The
original existing parking space c ount presented to the P E C in 2018 was
inaccurate and there were less spots than presented. The sec ond way would
take advantage of E HU allowances. Asking for 3 additional spots in addition
to these points.
Kjesbo: W ould, by today’s standards, a restriping reduc e the number of
parking spots?
Spence: Yes, but this is c ommon of many developments throughout the
Town.
Gillette: Had a question about the drive isle in the garage and the viability of
double-stacked valet parking.
Mc Ginley: Discussed the E HU allowance.
Perez: Valet was already expected here and that could potentially be used to
reach current requirements, this seems like dipping into the pot again.
Mc Ginley: There is now a need to reduc e spaces as it is impossible to get a
3rd level of parking. The third level would reach the water table and make the
building structurally unsound.
Kurz: Looks like you are asking for a reduc tion of around 15%? Asked a
clarifying question to Spence regarding Staff’s support of the E HU
allowance.
Mc Ginley: Explained who their proposed breakdown of parking spots would
be for.
Public Comment
Keith Capella: (W orks with Vantage Point) Spent some time reviewing the
parking issue. The building is nicely designed. As a whole, we have an issue
with the parking. There’s nowhere for any one to go when the parking lot fills.
Reducing the employ ee parking, which is a community benefit, the
employees are unlikely to be able to afford the public parking in the winter
months. The reduction will have a negative impact on the surrounding
properties. Vantage Point is the only place that offers free guest parking in
the area and will be inundated with parking attempting to park there if this
request is approved. The issue of the high-water table is important, but we
have to look at the impacts on our (and surrounding) buildings. Though there
is the Lionshead Parking structure, people will always try to avoid payed
parking.
David Moe: (W orks with Vantage Point) 93 was their original number, now
57 is proposed. The reduction of parking will overflow into Vantage Point.
Already experienc ing overflow parking from the shortage of hospital parking
due to its construction. Concerned about the structure of the Vantage Point
building as well, both before and after construction. Soil settling post
construction will result in cracking at their building. This c an be engineered
around, but wants to bring up this concern to the P E C.
Tim C ook: (Homeowner at Vantage Point) Needs to have valet for this
January 21, 2020 - Page 52 of 93
parking struc ture to work. Doesn’t think the proposed parking system could
be fully automated. Thinks this is going to negatively impact the area. W hy
wasn’t the water table problem brought up years ago? Lots of work to be
done still.
Susan Cahill: (President of the Vantage Point HOA) Has gotten lots of calls
from residents conc erned about the project. W anted to state that the HOA
will be closely looking at this project.
Kurz: W here is the 93 number coming from.
Spence: During the initial planning process, the applicant stated that they
could potentially get 93 spac es out of the land, but promised not to go below
69 spaces ultimately.
Mc Ginley: Disc ussed the C ity Lift automated sy stem that is proposed.
Normal retrieval times are 75-90 seconds. There are two carousals and a
backup generator for redundancy.
Kjesbo: I f this was a new applic ation, would the application be able to make
these arguments and would you look at this application the same way.
Spence: Yes, the applic ant would likely be making the same arguments, but
this is a bit different from other projec ts bec ause of the existing parking that
needs to be replaced.
Kjesbo: No problem with E HU spaces. No validity for the additional 3 spaces
being request. S till confused about the existing parking to be replac ed since
there is some ambiguity here.
Spence: Clarified that Staff analyzed existing parking by looking at the
number of spaces out there currently, not by considering how many spots
would be there if it were restriped.
Gillette: Not in favor of reducing parking.
Perez: Also not in favor of reduc ing parking, but wants to work towards a
solution. Can some agreement between the applicant and the town be
reached to lease parking spaces at the Red Sandstone parking lot?
Encourages the applic ant to look at additional options to address their issue.
Spence: Agreed that there may be other solutions but would discourage
against the Town losing some of its short-term parking.
Hopkins: Not in favor of reduction.
Seibert: Recused himself from the discussion as he works with the
neighboring property.
Seibert had made no other comments during the discussion.
Kurz: Encouraged the applicant to table the application and re-evaluate.
Brian Gillette moved to table to J anuary 27, 2020. Rollie Kjesbo seconded
the motion and it passed (5-0).
Abstain:(1)Seibert
Absent:(1)Lockman
January 21, 2020 - Page 53 of 93
2.3.A request for review of an amendment to a Conditional Use Permit pursuant
to Section 12-9C-3, Conditional Uses, Vail Town Code, in accordance with
Title 12, Chapter 16, Conditional Use Permits, Vail Town Code, to amend
the circulation plan in the vicinity of the Medical Professional Building,
located at 108 South Frontage Road W est/Unsubdivided and setting forth
details in regard thereto. (P E C19-0052)
30 min.
Applicant:Vail Clinic I nc Vail Valley Medical Center, represented by Davis
Partnership
Planner:J onathan Spence
1. This Conditional Use approval is contingent upon the applicant
obtaining Town of Vail approval of an associated design review
application(s).
2. All Conditions of Approval from the September 11, 2017 PEC
approval remain in effect, as applicable.
3. Prior to applying for ROW permit through the Department of Public
W orks for the proposed improvements, the applicant shall provide
the Town of Vail with the appropriate CDOT approvals.
4. The applicant shall demonstrate through the construction
documents that the infrastructure for future snow melting of the drop
off aisle and sidewalk will be installed.
5. I f the operation and maintenance of the proposed improvements,
including snow storage and removal, result in adverse effects on
vehicular or pedestrian safety, the Town of Vail may initiate further
consideration of this component of the Conditional Use Permit and
may require the closing of the valet until such time as alternative
measures are implemented.
Planner Spence: The C UP for the east portion of the Hospital campus
included replacing the parking lot in front of the current Medical Professional
Building with a sidewalk and landscaping. The new proposal uses that area
for a valet drop off lane and a bus stop. This is not as optimal as the
previous plan, but it is the best plan that has been come up with that includes
all the goals addressed by this design.
Tom Braun: Representing Vail Health. Two colleagues are not here yet due
to weather conditions. Tom started by discussing the previous process for
the hospital up to this point. The east wing of the hospital addresses many
of the community goals identified prior to approval of the hospital. The
purpose of the valet is to provide quick access for the Urgent Care building.
The purpose of the Urgent Care is to provide medical help without an
appointment. Tom discussed the existing conditions of the drop-off. 4-5 cars
can be fit in the valet drop-off at one time. An attendant will also be present.
The current bus stop is nearly in front of the Four Seasons and the stop is
in the drive isle. The new proposal gives the bus a dedicated drop-off lane.
W hile the previous design was better, the new design meets more of the
goals of the hospital.
Tom Kassmel: W e (public works) has been working with Vail Health for a
while on this application. Many iterations were discussed when it was
decided that a valet was desired. Public W orks is ok with this plan, however
if it doesn’t function properly, it will need to be removed. Not anticipating
issues with snow management. Tubes ready for a heated isle will be
installed. However, as of now there is no boiler associated with those tubes.
W ill be installed if snow management ends up being an issue. Tom displayed
January 21, 2020 - Page 54 of 93
and continued to discuss the circulation of the site.
Perez: A question regarding the 2 ft of sidewalk lost as a result of this.
Public Comment
Fred Goldburg: W here do the valet cars go?
Spence: The valet will bring the vehicle to the main parking structure
Gillette: No issues with the proposal and agrees with the staff
recommendation.
Perez: Wondering how necessary this is. Vail Health was in front of the
commission 4-5 times and a valet here was never discussed. W orried about
pedestrian safety. Worried about all the busses that need to stop here.
Hopkins: I s there a crosswalk?
Braun: As of now no, but there could be one.
Spence: The crosswalk was going to be discussed with the D RB.
Braun: I n addressing Perez’s concerns, the need for this valet was not there
during the initial process. Also prioritizing safety and efficiency within this
space.
Hopkins: Seems like this wasn’t an easy solution. However, it appears that
when all of these street improvements come in things will run properly.
Seibert: Feels comfortable with this as a C UP.
Kjesbo: I n support of this as well.
Kurz: Also in support of this.
Brian Gillette moved to approve with conditions. Karen Perez seconded the
motion and it passed (6-0).
Absent:(1)Lockman
2.4.A request for review of a Conditional Use Permit pursuant to Section 12-
9C-3, Conditional Uses, Vail Town Code, in accordance with Title 12,
Chapter 16, Conditional Use Permits, Vail Town Code, to allow for an
amendment to the conditional use permit for the Town of Vail Public W orks
facility located at 1289 Elkhorn Drive/Unplatted, and setting forth details in
regard thereto. (P E C19-0039)
45 min.
Applicant:Town of Vail, represented by Greg Hall
Planner:Erik Gates
1. Approval of this Conditional Use Permit is contingent upon the
applicant obtaining approval of an associated Design Review Board
application for the design of the building and retaining wall.
2. Applicant shall at all times abide by the Conditional Use Permit
regulations in Title 12, Chapter 16, of the Vail Town Code.
3. Any conditional use which is discontinued for a period of two (2)
years, regardless of any intent to resume operation, shall not be
January 21, 2020 - Page 55 of 93
resumed thereafter; any future use of the site or structures thereon
shall conform to the provisions of Title 12, Chapter 16, Vail Town
Code.
4. This property is within a geologically sensitive area pursuant to
Chapter 12-21 Hazard Regulations, Vail Town Code. Prior to the
issuance of any building permit for construction within the
geologically sensitive areas, the owner shall submit a written, signed
and notarized affidavit certifying acknowledgment of receiving
personal notice of the fact that said building or structure is in an
area of geologic sensitivity and notice of the studies conducted to
date with regard thereto.
5. Construction of the shoring wall and rockfall berm shall be limited to
the months of J une to November, unless a consultation with
Colorado Parks and Wildlife reveals a need to adjust this window.”
6. Approval of this Conditional Use Permit is contingent upon the
continued prohibition of dogs, other than those required to be
permitted by law, for Buzzard Park residents and visitors and
employees of the Public W orks site.
7. No outdoor recreation shall be permitted to occur north of the
retaining wall and Buzzard Park during winter months and/or when
sheep are observed in the area.
8. This conditional use permit is contingent upon the applicant, the
Town of Vail, continuing to work closely with Colorado Parks and
Wildlife for the duration of the Public W orks Master Plan build-out,
and the applicant continuing to convene the bighorn sheep habitat
restoration group for as long as is appropriate.
Planner Gates provided the commission with a re-introduction to the project
and the changes since the prior meeting. Gates discussed the Bighorn
Sheep working group and its purpose. More conditions of approval have
also been added to address concerns expressed by the commission,
including a ban on canines and on recreation above the retaining wall.
Greg Hall, Director of P W , spoke to Bighorn Sheep mitigation measures
completed and planned.
Scott Robson, Town Manager, provided an update on the bighorn sheep
habitat working group and its purpose. Robson spoke to the importance of
the P W project for continued level service for the community. Robson spoke
to habitat improvement, the NE PA process, sheep collars and funding.
Gillette: Asked about participation in the task force
Robson: Pleased with Forest Service (US FS) representation.
Gillette: Asked about the possibility of hiring a biologist to assist with the
NE PA process.
Robson: Spoke to hiring a biologist in the next few months and spoke to this
being necessary to expedite the process. The US F S does not have the
ability to move this to the top of the list. Spoke to next steps and possible
timelines. Robson discussed how information would be passed along to the
public.
Perez: Asked about the makeup of the commission and if the charter
requires a member of the P E C.
January 21, 2020 - Page 56 of 93
Robson: I t may be time to look if this charter referenced commission needs
to be reformed. Spoke to the task force being science and implementation
oriented.
Hopkins: Asked about how projects in this area will impact the task force.
Robson: Spoke to the task force taking a comprehensive look at the situation
including proposed projects in the vicinity. This is a landscape wide
approach.
Hopkins: Spoke to the sheep being seen in the aspens and the true range of
their activities.
Kurz: Thanked Robson for his work on this issue and the commitment from
management and the TC.
Hall: Asked if the commission had any questions concerning the C UP.
Gillette: Referenced a letter from J im Lamont. Asked about timing of
construction, possible fencing, landscaping and seasonal closures..
Hall: Provided a timeframe for the anticipated 7 month process. W ill
coordinate with C P W and wildlife experts. Discussed the demolition plan
and the proposed construction of the berm.
Hopkins asked for clarification of the berm and its height.
Hall provided details on the proposed berm.
No Public Comment
Siebert: No further comments and appreciates the task force and feels that
this should be approved.
Hopkins: No Comments
Perez: Supports the task force. Thankful for the conditions of approval.
Would like to add an additional condition related to following the
recommendations of the C P W and other experts.
Gillett: Agrees with Perez
Kjesbo: Agrees with Perez and the need to follow C P W recommendations.
Does not support E HUs and solar fields at this time.
Kurz: Supports the application and feels the Town has taken steps in the
right direction.
Brian Gillette moved to approve with conditions. Rollie Kjesbo seconded the
motion and it passed (6-0).
Absent:(1)Lockman
2.5.A request for a recommendation to the Vail Town Council for a zone district
boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town
Code, to allow for the rezoning of 2211 North Frontage Road W est which is
composed of Tract C, Lot 1 Lot 2, and Lot 3 Vail Das Schone Filing No. 1
and Lot 1, Vail Das Schone Filing 3, from the Commercial Core 3 (C C3)
5 min.
January 21, 2020 - Page 57 of 93
District to the Public Accommodation-2 (PA-2) District and setting forth
details in regard thereto. (P E C19-0047)
This item will be heard concurrently with P E C19-0046 and P E C19-0048.
The applicant has requested that this item be tabled to the meeting of
J anuary 27, 2020.
Applicant:TNRE F I I I Bravo Vail L L C W idewaters Group I nc., represented
by Mauriello Planning Group
Planner:Greg Roy
Karen Perez moved to table to J anuary 27, 2020. Brian Gillette seconded
the motion and it passed (6-0).
Absent:(1)Lockman
2.6.A request for a recommendation to the Vail Town Council of an application
establishing Special Development District No. 42 (Highline Hotel Renovation
2019), pursuant to Section 12-9(A), Special Development Districts, Vail
Town Code, to allow for the development of a hotel addition to add 79
accommodation units, convert 19 existing dwelling units to 19 limited service
lodge units, create a 12 unit E HU dormitory, remove office space, add
conference space and build 16 unit employee housing apartment building,
and related uses and improvements, located at 2211 North Frontage Road
West which is composed of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das
Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3, and setting forth
details in regard thereto. (P E C19-0048)
This item will be heard concurrently with P E C19-0047 and P E C19-0046.
The applicant has requested that this item be tabled to the meeting of
J anuary 27, 2020.
Applicant:TNRE F I I I Bravo Vail L L C W idewaters Group I nc., represented
by Mauriello Planning Group
Planner:Greg Roy
Karen Perez moved to table to J anuary 27, 2020. Brian Gillette seconded
the motion and it passed (6-0).
Absent:(1)Lockman
2.7.A request for review of an Exterior Alteration, pursuant to Section 12-7J -12,
Exterior Alterations or Modifications, Vail Town Code, to allow for
construction of a hotel addition and an E HU apartment building, located at
2211 North Frontage Road West which is composed of Tract C, Lot 1, Lot
2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone
Filing 3, and setting forth details in regard thereto. (P E C19-0046)
This item will be heard concurrently with P E C19-0047 and P E C19-0048.
The applicant has requested that this item be tabled to the meeting of
J anuary 27, 2020.
5 minutes
Applicant:TNRE F I I I Bravo Vail L L C W idewaters Group I nc., represented
by Mauriello Planning Group
Planner:Greg Roy
January 21, 2020 - Page 58 of 93
Karen Perez moved to table to J anuary 27, 2020. Brian Gillette seconded
the motion and it passed (6-0).
Absent:(1)Lockman
3.Approval of Minutes
3.1.December 9, 2019 P E C Results
Brian Gillette moved to approve. Karen Perez seconded the motion and it
passed (5-0).
Abstain:(1)Hopkins
Absent:(1)Lockman
4.I nformational Update
4.1.An informational update on the Town of Vail Housing Department including
the 2018 Housing Policy Statements, the Vail Housing 2027 Strategic Plan,
and a snap shot of progress toward the goal.
30 min.
Applicant:Town of Vail
Planner:George Ruther
5.Adjournment
Karen Perez moved to adjourn. Rollie Kjesbo seconded the motion and it
passed (6-0).
Absent:(1)Lockman
The applications and information about the proposals are available for public inspec tion during regular offic e hours at the
Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project
orientation and the site vis its that prec ede the public hearing in the Tow n of Vail Community Development Department.
Times and order of items are approximate, subject to c hange, and c annot be relied upon to determine at w hat time the
Planning and Environmental Commission w ill c onsider an item. Please c all (970) 479-2138 for additional information. Please
call 711 for sign language interpretation 48 hour prior to meeting time.
Community Development Department
January 21, 2020 - Page 59 of 93
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: C S E J anuary 8, 2020 D R A F T Meeting Minutes
AT TAC H ME N TS:
Description
C S E Janaury 8, 2020 D R AFT Meeting Minutes
January 21, 2020 - Page 60 of 93
COMMISSION ON SPECIAL EVENTS MEETING
West Side Cafe
Wednesday, January 8, 2020 @ 8:30a.m.-10:00a.m.
Minutes:
Roll Call: Alison Wadey, Liz Gladitsch, Jill Lau, Mia Vlaar, Kim Newbury Rediker, Marko
Valenti, Jana Morgan, Sam Biszantz, Barry Davis, Jeremy Gross, Mark Gordon
Call to Order: 8:53
1. @ 8:30a.m.: Administrative Items (10 minutes)
a. Roll Call:
• CSE
• Alison Wadey,
• Jill Lau
• Marco Valenti
• Kim Newbury Rediker
• Sam Biszantz
• Barry Davis
• Mark Gordon
• Staff
• Liz Gladitsch
• Mia Vlaar
• Jeremy Gross
• VLMDAC Rep
• Jana Morgan
b. Approval of the Minutes from the CSE Meeting on 12/04/19
• Motion to approve Rediker/Valenti/Unanimous Lau abstained
c. Upcoming Meeting Reminders
• February 5, 2020
d. Mountain Art Collective Update
• Need marketing materials for existing events
• Concert series is delayed. Gordon is supportive of keeping the
funding. Biszantz, we need to give them a deadline on an update
so we can reallocate if needed. Gross, we will ask for an update at
the March CSE. Wadey, can we setup a tour for CSE and council.
Gross, I will set it up.
e. Legacy Fighting
• Request to move dates to June 12. No concerns from CSE.
f. Van Show, Wadey Mike McCormack is building the Van Show to
accompany Outlier. It will be modeled after the handbuilt bike show but
January 21, 2020 - Page 61 of 93
for camper vans. Vans and bikes go hand in hand. Encouraged him to
come to supplemental in June.
2. @ 8:40: Swearing in of CSE members for 2020-2022 term. (5 minutes)
a. Samantha Biszantz, Kim Newbury Rediker, Jill Lau
b. Continued to next meeting
3. @ 8:45: Board Responsibilities, Expectations, Best Practices (30 Minutes)
a. Colorado Municipal League training for Boards and Commissions
4. @ 9:15: 2020 Strategic Planning and Brainstorming (35 Minutes)
a. VLMD Lodging Tax Discussion
• VLMD is looking at recommending to council to double lodging tax.
Extra funds raised could be used for event funding.
b. Event Brainstorming – World Class, Industry Leading Events
• What was everyone’s favorite Farmers market, Powabunga, bravo,
go pro, usopen. Taste of Vail.
• What event would you travel for? Panic Concert College football
national champs, music or art exhibits,Waste management open,
Youth Hockey
Vlaar- Jackson, WY has a process to ween events off of funding
over 5 years. Wadey – need support from council to make this
happen. Need to hold event producers accountable for budgets,
survey data, etc.
Morgan – VLMD discussed events that continue to get funding but
are not selling sponsorships.
Biszantz – Ticket prices should be evaluated. People will spend
$1500 to go to burning man because they “have to” be there. The
events should be sold as high value events worth the ticket prices.
Free events create comfort for event producers because they get
money guaranteed by the town. Producers of paid events have to
fight to turn a profit.
c. 2020 Event Surveys: What do you need?
• Auditing! 3rd party? Need better responses for surveys. Need
faster turn around on surveys. Producers should not ask local
businesses for survey participation prizes. Producers should offer
discount or comp for future events to entice responses.
• Better visual for dashboard
5. @ 9:50.a.m.: New Business (10 minutes)
Prima Vail dates are updated.
Wifi Gating is being explored
Adjourned @10:00a.m.
Davis/Biszantz/Unanimous
January 21, 2020 - Page 62 of 93
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: A I P P December Meeting Minutes
AT TAC H ME N TS:
Description
December Minutes
January 21, 2020 - Page 63 of 93
Public Notice - Art in Public Places Board Meeting Minutes
Monday, December 2, 2019 - 8:30 a.m.
Town Council Chambers
1. Roll call and approval of minutes from November 4th meeting.
2. No citizen input.
3. Introduction of Scott Robson, Vail Town Manager
Molly welcomes and introduces Scott Robson, Vail’s new Town Manager, to the AIPP meeting. He is
enthusiastic to learn more about AIPP programs and working with AIPP going forward.
4. Beth Markham, Environmental Sustainability Department Coordinator
https://www.vailgov.com/Portals/0/Call%20for%20Artists%20%20Recycled%20Art%20Installation%20Letterhe
ad.pdf
Beth reviews the RFP (link above) and timeline issued for a temporary environmental art installation
with a $7,500 budget from their department. The educational messaging will create a solid focus on
reduce, reuse, and recycle, especially waste reduction. Trish and Kathy volunteer to participate in the
review and selection process of the artist proposals. Kara recommends reaching out to the local
schools as well.
5. Paul Wertin, Alpine Ice – Updates on Winterfest Installation (Updated design attached)
Paul reviews his updated designs & layout for the Winterfest ice installation as recommended by AIPP.
The Board is complimentary of the changes Paul has made for the installation, especially the organic
design, the inclusion of the crescent moons, four unique stars, and tree designs integrated into the
stone-like pillars. Molly comments that the present base of the fire seems to be very different
stylistically and perhaps we should go for an organic shape like the trees used for the columns in a
previous installation. Paul agrees and will look towards a different design for the pedestal. The Board
likes the concept of having the stars be a static white light. They also review the timeline for installation.
The Board motions to enter into a contract with Paul Wertin for the Winterfest Ice Installation in the
amount of $20,000. All in favor.
6. Winterfest Program Updates – Alt Ethos Lighting Installation and Lantern Walk
• Alt Ethos Lighting Package
Molly reviews lighting package and deliverables from Alt Ethos post operational (electrician, irrigation,
IT, nearby restaurants) site-visit. The lighting test went well. We looked at slow fading color palette and
saturation on the trees and possible activation of the pedestrian bridge. The lighting installation will run
through January 20th. The lighting from Alt Ethos is separate from the illumination of the ice sculptures.
• Lantern Workshops
Lantern painting workshop with Alpine Arts - Friday 20th @ VRD 4:30 – 6:30 – no board help necessary
Lantern pasting, watercolor painting - Sunday 22nd @ library – noon – 3:30 .
Most of the swag will be given out at the lantern workshop, but we will have some to distribute at Slifer
Square. Hot chocolate will be stationed on the picnic table at opposite ends. Molly will reach out later
next week for Board volunteer schedule.
• Lantern Walk:
January 21, 2020 - Page 64 of 93
Grown Men in Lederhosen – music 4:00 – 5:00 – set-up at 2:00 p.m. on the three stairs.
Santa arrives 4:30 – 5:30. Molly will discuss how he wants to mingle with the guests, so they are not
mobbed.
Launch walk at 5:00 end at Winterfest ice installation at 5:15 pm
Santa leaves at 5:30
The Board would like to look at a closing ceremony reception for our sponsor. Trish suggests inviting
Doe Browning to an AIPP meeting to discuss any thoughts on Winterfest and to thank her as well.
7. Summer 2020 installation discussion
• Fiber theme: Ladies Fancy Work Society. Information attached regarding installations. The library is
interested in participating with a temporary roof installation and possible other interior locations. Molly
has discussed logistics with TOV Facilities Manager about a possible installation. LFS needs a few
months to complete large works. Kathy motions to enter into a contract with LFS for an exterior and
interior installation in a range of $8,500 to $10,000. Julie, Susan, Kara motion to pursue an installation
with LFS, Trish abstains.
• The Board wishes to continue the mural program with another added this summer within the parking
structures.
9. Coordinator updates.
• HTA Art Shack Update will be discussed at the January meeting.
• Krueger Polar Bear – The Board is not interested in putting monies towards the maintenance of the
Reveley polar bear sculptures, as he was privately contracted for the sculptures.
• Council Presentation December 17 – Recap AIPP programs
• Clubhouse – Julie updates the Board about the large site-specific painting by Amy Dose – 48 x 60
inches. Based on nature, bold color and abstract forms to be located at the first-floor foyer. She
reminds the board that the public art allocation is now “interiors” which has included some furnishings,
the installation of Jerry Ford Invitational display, trees and arrangements, as well as the art.
10. Other matters from the Board.
• None
11. Meeting adjourned.
January 21, 2020 - Page 65 of 93
Vail Winterfest 2019-20
January 21, 2020 - Page 66 of 93
January 21, 2020 - Page 67 of 93
January 21, 2020 - Page 68 of 93
January 21, 2020 - Page 69 of 93
January 21, 2020 - Page 70 of 93
January 21, 2020 - Page 71 of 93
January 21, 2020 - Page 72 of 93
January 21, 2020 - Page 73 of 93
January 21, 2020 - Page 74 of 93
January 21, 2020 - Page 75 of 93
January 21, 2020 - Page 76 of 93
January 21, 2020 - Page 77 of 93
January 21, 2020 - Page 78 of 93
January 21, 2020 - Page 79 of 93
January 21, 2020 - Page 80 of 93
January 21, 2020 - Page 81 of 93
January 21, 2020 - Page 82 of 93
January 21, 2020 - Page 83 of 93
January 21, 2020 - Page 84 of 93
January 21, 2020 - Page 85 of 93
What To Expect When You’re Expecting…
Your Very Own Yarn baby
Hey there! Howdy! Hello! We’re so excited you’re interested in a crochet creation
from us to have and to hold! Here’s a little guide to routine procedure:
Budget
Our work is scalable! If you have a budget you would like us to work within, let us
know. The budget of each installation relies on a number of factors including
location, timeline, scale, concept, materials etc.
Materials
Our standard materials are typically lightweight and weather resistant. Due to the
nature of exterior installations these tend to be plastic and acrylics for longevity.
Our yarn is acrylic, which is more weatherproof and fade-proof than natural
fibers. The majority of our installations also have a base structure to prevent any
stretching and help our work keep its shape. These structures are frequently
made of materials such plastic construction fencing, styrofoam balls, fishing line,
plastic bins and tubs, corrugated plastic etc. We take location in mind to make
sure our base structure will not cause any harm to the building it resides in or on.
We occasionally add weight with small sandbags to help the drape and so that
nothing flies away in the wind. Our work overall is very light weight and will not
cause any structural stress to it’s location.
Alternate materials can of course always be discussed.
Timelines
Because of the time intensive nature of our work, we require a decent amount of
lead time for production to create a new piece. Depending on the scale we
typically need around 3-12 months. We generally have several projects going at
once, so providing us with as many details as possible as far out as possible will
give us more flexibility to include your project in our schedule. We begin work as
soon as we receive a deposit and can purchase materials for the piece.
January 21, 2020 - Page 86 of 93
Longevity
Our work lasts indoors indefinitely, and outdoors for about a year. The lifespan of
the piece is helped significantly if it is out of reach from being frequently touched.
Color fade, particularly for outdoor installations is part of the life cycle of fiber art,
and is to be expected.
Repairs
We want our work to look it’s best so if you see something that needs attention,
let us know!
While our piece is up, we will periodically tend to repairs such as if something
comes loose, needs to be tightened, mended or trimmed, etc.
Removal
Removal is discussed on a case by case basis, and can potentially be done by
either party.
2D Murals
We also create murals using stencils made from extra-large doilies we crochet
and stretch over hoops ranging from one to five feet in diameter. These murals
are made using spray paint and work best on smoother walls.
Pre-Made Work
We have a few pieces of pre-made work that can be rented for a temporary
indoor display. These are great options for a pop up events with smaller budgets!
January 21, 2020 - Page 87 of 93
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: V L HA December 17, 2019 Meeting Results
AT TAC H ME N TS:
Description
V L H A December 17, 2019 Meeting Results
January 21, 2020 - Page 88 of 93
Vail Local Housing Authority
Meeting Results
December 17, 2019
3:00 PM
Community Development Large Conference Room
75 S. Frontage Road - Vail, Colorado, 81657
Members present: Steve Lindstrom, Chairman
Molly Morales
Mary McDougall
Francisco Meza
James Wilkins
Staff members present: George Ruther, Housing Director
Lynne Campbell, Housing Coordinator
1. Call to Order
A quorum being present Lindstrom called the meeting to order at 3:18PM.
2. Citizen Participation
No one from the public was present.
3. Approval of Minutes
3.1. VLHA December 10, 2019 Meeting Results
MOTION: Morales SECOND: McDougall VOTE: 4-0-1 (Wilkins Abstained)
4. Main Agenda
4.1. Double Tree - Highline Redevelopment Proposal
Presenter: Dominic Mauriello, Mauriello Planning Group (MPG), Michael O'Connor,
Triumph Development and Kristin Williams, Commfluent
Mauriello provided an overview of the Highline (formerly Doubletree) redevelopment.
Highline will include 80 new units plus 16 employee housing units (EHU). By Town code
the proposal requires net new housing for 9.5 employees which the developer intends to
place above Casa Mexico. He is proposing a 12-bedroom dormitory living. In addition, the
developer proposes building 16, 1 & 2-bedroom, rental apartments at the property
backside, along Chamonix Lane.
January 21, 2020 - Page 89 of 93
The developer proposes to rezone the property from Commercial Core 3 (CC3) to Public
Accommodation 2 (PA2) and a Special Development District (SDD). The SDD will allow
for relief in valet parking, landscaping and snow storage. According to Mauriello the
Planning and Environmental Commission (PEC) is agreeable to the process proposed.
Current review dates, Design Review Board (DRB) conceptual December 18, 2019, PEC
January 13, 2020 with Town Council to follow. Construction could begin as soon as
summer of 2020.
Mauriello and O’Connor would like an endorsement from VLHA noting how rare this
opportunity for housing is and the Authority’s support.
5. Matters from the Chairman and Authority Members
Presenter: Steve Lindstrom, Chair
5.1 Matters
All VLHA members support the Highline project as proposed with 12 community living
EHU and 16, 1 and 2-bedroom units. Lindstrom noted VLHA should promote support to
PEC. Lindstrom requested staff add development review dates to VLHA calendar.
Ruther reviewed support points for the project with the Authority. The Authority agreed
Ruther will draft a letter from the Authority for Lindstrom’s signature.
5.2 Communication Funding
Ruther noted the VLHA and the Town saw an opportunity to understand public perception
regarding housing initiatives. We heard there was a gap in understand. Housing’s intent
is to start early 2020 as soon as we get direction from the Authority and Council.
Suzanne Silverthorn, Communications Director, presented an overview of a draft
communications strategy plan. There is approved budget of $25K to begin the project.
Silverthorn reviewed the survey work and used it to draft the action plan. She noted the
Town should continue to build momentum of people’s support or government support in
housing. We need a tool kit for VLHA and Housing department. They have outlined a
variety of items to be used. A full-time position was authorized in 2020 to do digital media.
She stated we are looking for feedback of what else may be missing. Stakeholders groups
are identified. The list in the draft is more formal list of organizations and is anticipated to
grow. The goal is to keep Housing presence growing. One option is to create a public
visual showing the Town’s goal progress.
Per Ruther there is an opportunity to connect the dots for people how programs are
working toward the success of housing employees in Vail.
January 21, 2020 - Page 90 of 93
The approach is very strategic to get information out to the public with the end goal to
move long term funding to a ballot measure. She noted a bullet regarding creating a no
compete clause for ballot measure.
Lindstrom commented on strategy # 2. The consultants made clear we need a consensus
12 votes to be successful, 7 Council and 5 Authority votes.
Ruther noted the more the Council and VLHA can communicate that the groups are united
the better the outcomes. Change the perception that the VLHA is an independent group
and instead a partnership with Council.
Forward other ideas, comments to George.
Wilkins mentioned the Vail InDEED may need attention to make more visible.
Ruther asked if this plan would go to Council.
Silverthorn said it should be discussed.
Morales said the plan could be presented at the Housing Subcommittee. The committee
also suggested a weekly news column regarding all Town goals not just Housing related.
Silverthorn said to discuss with Subcommittee and consult with Town manager.
6. Executive Session
6.1. Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase,
acquisition, lease, transfer, or sale of property interests and to determine positions,
develop a strategy and instruct negotiators, regarding: submitted Vail InDEED
applications and program details.
Presenter: Lynne Campbell, Housing Coordinator
Wilkins made a motion to enter executive session per C.R.S. §24-6-402(4)(a)(e).
MOTION: Wilkins SECOND: Morales VOTE: 5-0 Approved
Wilkins motioned to exit executive session and reenter the regular meeting.
MOTION: Wilkins SECOND: Meza VOTE: 5-0 Approved
7. Any Action as a Result of Executive Session
7.1. Any Action as a Result of Executive Session
Wilkins made a motion the staff continue Vail InDEED negotiations as reviewed in
executive session.
MOTION: Wilkins SECOND: Morales VOTE: 5-0 Approved
January 21, 2020 - Page 91 of 93
The Authority agreed to schedule a special meeting if needed for Vail InDEED reviews
prior to the January 14, 2020 meeting.
Staff reviewed members attendance for the next few meetings.
Ruther will present amendment to capital improvements to Council at their January 7,
2020 meeting.
8. Adjournment
8.1. Adjournment (estimated 5:00PM)
MOTION: Wilkins SECOND: McDougall VOTE: 5-0 Approved
9. Future Agenda Items
9.1.
• EHU Capital Improvements Labor Cost Housing Data
• Housing Sites Discussion Civic Area Plan
• Land Banking (sale of GRFA)
• Public Health Housing Incentive, Eagle County Health
• Deed Restriction Compliance and Enforcement Policy Recommendation
• Incentives for Long Term Rentals in the Town of Vail
10. Next Meeting Date
10.1. January 14, 2020
Meeting agendas and materials can be accessed prior to meeting day on the
Town of Vail website www.vailgov.com. All housing authority meetings are open
to the public. Times and order of agenda are approximate, subject to change, and
cannot be relied upon to determine at what time the Vail Local Housing Authority
will discuss an item. Please call (970) 479-2150 for additional information. Please
call 711 for sign language interpretation 48 hours prior to meeting time.
Housing Department
January 21, 2020 - Page 92 of 93
VA I L TO W N C O UNC I L A G E ND A ME MO
I T E M /T O P I C: Recess 6:00 pm estimate
January 21, 2020 - Page 93 of 93