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Home My WebLink About2020-02-18 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda VAIL TO W N C O U N C IL R E G U L AR ME E TIN G Agenda Town Council C hambers 1:00 PM, February 18, 2020 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. Public comment on any agenda item may be solicited by the Town Council. 1.Presentation / Discussion 1.1.Discussion about Vail Tax Rates and Comparisons to Peer Communities 30 min. Presenter(s): Kathleen Halloran, Finance Director Action Requested of Council: Provide feedback to staff regarding next steps. Background: At Council's request, staff is bringing back detailed information regarding Vail tax rates compared to other peer communities for a discussion in preparation for a potential ballot question to Vail voters this November. Housing and Special Events as well as arts and cultural programming have been identified as top priorities of the community and Town Council. W ith significant momentum behind these efforts, Town Council will consider pursuing permanent, predictable and reliable funding sources. Staff Recommendation: Staff recommends pursuing a ballot initiative campaign establishing a permanent source of funding for both housing and special events/arts & cultural programming, with suggested next steps outlined in the attached memo. 1.2.Community Survey Discussion 60 min. Presenter(s): Suzanne Silverthorn, Communication Director and Chris Cares, RRC Associates Action Requested of Council: Staff is seeking direction on next steps related to the status of the community survey, including schedule, topics and methodology. Background: The Town of Vail community survey has been used to probe public policy issues and solicit feedback on a variety of topics of community interest. I t has also been used to measure the town's operational performance as compared with previous years. The most recent surveys were conducted in 2016 and 2018. A 2020 survey has been budgeted to coincide with the new Town Council term and to benchmark municipal service levels. 1.3.Proposal for Vail Reinvestment Authority Refinance of Bonds and Authorization for Selection of Underwriting Firm 10 min. Presenter(s): Kathleen Halloran, Finance Director Action Requested of Council: Provide authorization to the Town Manager to proceed with selection and contract negotiation with an underwriting firm and bond counsel. February 18, 2020 - Page 1 of 146 Background: Staff is seeking Council approval to select an underwriting firm and bond counsel with the intent to refinance current bonds held by the Vail Reinvestment Authority (V RA).W ith the current bond market favorable to a refinance, the V RA may save over $800,000 over the life of the bonds with a refinancing. Staff Recommendation: Provide authorization to the Town Manager to proceed with selection and contract negotiations with an underwriting firm and bond counsel. 1.4.Employee Housing Opportunity Program (E HOP) Recommendations 15 min. Presenter(s): Krista Miller, Human Resources Director Action Requested of Council: Council input and action about funding request. Background: Review E HOP program, an equity share mortgage loan program, with suggested recommendations for changes and funding for future requests. 1.5.2019 Energy Smart Colorado Community Energy Efficiency Program Update 15 min. Presenter(s): Kristen Bertuglia-Environmental Sustainability Director and Nikki Maline- Energy Programs Director- Energy Smart Action Requested of Council: Staff requests the Vail Town Council listen to the presentation and provide feedback on the year end report. Staff also requests Council promote the Energy Smart Colorado throughout the community. Background: Town of Vail has partnered with the Energy Smart Colorado program for the past three years to offer an energy efficiency program that is accessible, available, and affordable to all residents and businesses of the town. The program includes free comprehensive home energy assessments and administration of double rebates that leverage utility rebates and help homeowners and businesses to reduce energy use by an average of 20% and save money. The Energy Smart Colorado contract is in place for 2002 and work is currently underway. Staff Recommendation: As this is an update on the year end report, there are no staff recommendations at this time. 1.6.Mobility and Parking Requirements - Policy Discussion 30 min Presenter(s): Matt Gennett, Community Development Action Requested of Council: Staff requests the Vail Town Council listen to the presentation and provide feedback Background: Current trends in community planning recognize that privately- owned automobiles are no longer the primary means of transportation for some people, and well-designed, sustainable site and building plans should not be driven by the need to park vehicles. The availability of proximity to mass transit, walkability, bicycle routes, E-bikes and car-sharing are proving to be meaningful criteria to reduce the need for asphalt surface and structured parking lots on scarce land. Staff would like to frame a policy dialogue around the issue of minimum parking requirements, particularly in the Housing (H) zone district, to consider more efficacious standards and practices based on the concept of mobility. The policy discussion will center on shifting the focus of Town Code regulations away from existing minimum parking requirements, which are determined based on the number and size of dwelling units, toward an alternative approach that requires meeting the transportation and mobility needs of residents. 2.D R B / P E C Update (5 min.) February 18, 2020 - Page 2 of 146 2.1.D RB / P E C Update Presenter(s): J onathan Spence, Planning Manager 3.Information Update (5 min.) 3.1.J anuary 6, 2020 A I P P Minutes 3.2.C S E D RA FT February 5, 2020 Meeting Minutes 3.3.V LHA J anuary 28, 2020 Meeting Results 4.Matters from Mayor, Council and Committee Reports (10 min.) 4.1.Vail Trailblazer Award Recipient 5.Executive Session 5.1.Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Potential Deed Restricted Housing Sites, and 2) C RS 24-6-402-(4)(e), develop strategy and instruct negotiators, Regarding: contract with Highline Sports and Entertainment for production of Spring Back to Vail. 60 min. Presenter(s): Matt Mire, Town Attorney 6.Recess 6.1.Recess 5:00 pm estimate Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town c ounc il meetings will be streamed live by High Five Acc ess Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five A cc ess Media website the week following meeting day, www.highfivemedia.org. Please c all 970-479-2136 for additional information. S ign language interpretation is available upon request with 48 hour notification dial 711. February 18, 2020 - Page 3 of 146 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Discussion about Vail Tax Rates and Comparisons to P eer Communities P RE S E NT E R(S ): K athleen Halloran, F inance Director AC T IO N RE Q UE S T E D O F C O UNC I L: Provide feedback to staff regarding next steps. B AC K G RO UND: At Council's request, staff is bringing back detailed information regarding Vail tax rates compared to other peer communities for a discussion in preparation for a potential ballot question to Vail voters this November. Housing and Special E vents as well as arts and cultural programming have been identified as top priorities of the community and Town Council. W ith significant momentum behind these efforts, Town Council will consider pursuing permanent, predictable and reliable funding sources. S TAF F RE C O M M E ND AT IO N: Staff recommends pursuing a ballot initiative campaign establishing a permanent source of funding for both housing and special events/arts & cultural programming, with suggested next steps outlined in the attached memo. AT TAC H ME N TS: Description tax discussion tax comparison February 18, 2020 - Page 4 of 146 __________________________________________________________________________ Memorandum TO: Town Council FROM: Finance Department DATE: February 18, 2020 SUBJECT: Tax Information I. SUMMARY Town Council requested a discussion of tax revenue generation as an outcome of the January Council retreat in preparation for a potential ballot question to Vail voters this November. II. BACKGROUND Housing and Special Events as well as Arts & Culture programming have been listed as top priorities of the community, as voiced through community surveys, citizen participation in master planning projects and council meetings. Town Council has endorsed these programs with additional funding in the town’s budget process and approval of initiatives. With significant momentum behind these two efforts, Town Council will consider asking the voters to continue their support by establishing permanent, predictable and reliable funding sources. III. DISCUSSION HOUSING Funding Need: $6.5M / Year To achieve the adopted Vail Housing Strategic Plan goal of acquiring 1,000 additional deed restrictions by 2027, the town will need to invest approximately $6.5 million per year (calculated at 100 units per year at a price of $65,000 per deed restriction). Currently the town has funded both the Vail InDEED deed restriction purchase program as well as partnerships with private developers on housing projects through the Capital Projects Fund, with $10.6M invested in 2019. The current five-year capital plan, which includes $2.5M per year for housing programs, reflects projected fund balances in the Capital Projects Fund of $1.0M in 2021, $5.3M in 2022 and $3.2M in 2023. Without a permanent source of funding for investments in housing, the town will be faced with deferring large capital projects such as the Public Works Shop redevelopment, infrastructure repairs, bus purchases, fire truck replacements and frontage road improvements. February 18, 2020 - Page 5 of 146 - 2 - Peer resort communities have been successful in establishing permanent funding sources through taxes which has given them a competitive advantage in creating deed-restricted housing. Communities with permanent funding sources for housing include Aspen, Pitkin County, Summit County, and Telluride. Aspen’s Town Council appropriates up to 45% of the city’s sales tax ($1.6M in 2019) plus a 1% RETT ($8.0M in 2019) which is restricted for housing programs; Pitkin County contributes approximately $400,000 per year toward the Aspen Pitkin County Housing Authority (APCHA) and also charges housing mitigation fees to developers that go to Pitkin County’s Housing Impact Fund ($231,000 in 2019). Summit County charges 0.725% in sales and use tax for their Affordable Housing Fund which generates approximately $2.1M per year. Telluride directs 0.5% of their 4.5% sales and use tax revenues to housing ($833,000 in 2019) plus 2 mils of property tax ($560,000 in 2019) to an affordable housing fund. Breckenridge’s Housing Fund receives a portion of sales tax proceeds ($3.5M in 2019). If the Town of Vail passed a 1.0 mil in property tax (for total mil levy of 5.69), it would generate an additional $1.2M per year. The impact of this to a homeowner ($500,000 home value) would be $36.00 per year; the impact to a commercial property owner ($500,000 value) would be $145.00 per year. If the Town of Vail passed an increase in sales tax, it could generate $3.6M for a 0.5% tax rate increase (to 4.5% sales tax), or $7.2M for a 1.0% tax rate increase (to 5.0% sales tax). A 1.0% tax rate increase would bring consumer’s total tax rate to 9.4%, still less than the average of tax rates for our peer communities. To mitigate the impact of rental by owner units on long term rental housing stock, communities have passed new sales taxes on short term rentals. Telluride passed a 2.5% excise tax on short term rentals (starting January 2020) to fund affordable housing programs. The tax exempts commercial properties such as hotels with the idea that with the commercial property tax rate they are already paying their fair share. The total tax rate paid by consumers in Telluride for lodging totals 15.15% compared to 9.8% in Vail. Crested Butte passed a 5% excise tax on all short-term rentals, including hotels, for a total tax rate of 18.4% on lodging stays. The proceeds of approximately $255,000 per year from the 5% excise tax also go toward funding affordable housing programs. If the Town of Vail passed a 5% excise tax on rentals by owner (not including commercial hotels), it would generate approximately $2.4M per year. Per TABOR (Taxpayer’s Bill of Rights), Real Estate Transfer Tax is not an option for a tax increase. TABOR made any real estate transfer tax or sales tax on real estate illegal, however previously established RETT was allowed to remain. Vail’s 1% transfer tax ($7.2M in 2019) is restricted (by ordinance) for parks and recreation, the acquisition of open space, environmental sustainability, forest health and art in public places programming. Funds generated from any new source (or combination of sources) would be restricted to investments in housing such as the Vail InDEED deed restriction purchase program, public/private partnerships for the construction of deed restricted homes and purchase of February 18, 2020 - Page 6 of 146 - 3 - existing housing stock. A permanent source of funding will prevent the delay of other town capital projects and ensure that investments in housing continue as a sustainable economic driver and community builder. Any increase in tax rates requires voter approval. SPECIAL EVENTS / ARTS & CULTURE PROGRAMMING Funding Need: $3.5M / Year As a significant driver of our local economy and vitality, Special Events and Arts & Cultural programming represents 8% ($3.2 million) of General Fund spending in addition to the $300K annually funded from business license fees and $3.5 million in summer marketing by the Vail Local Marketing District (from a 1.4% lodging tax). The use of General Funds encumbers spending on traditional municipal services such as transit systems, police, fire, public works and administration. An additional funding source would benefit the sustainability of both special events and municipal services. Vail’s total tax rate on lodging is currently 9.8%, made up of state and county taxes, 4% Vail sales tax and 1.4% lodging tax. In comparison with other peer resort communities, Vail is on the low end of lodging tax. Aspen charges a 2% lodging tax with 75% funding summer marketing and 25% for transit. Breckenridge has a 3.4% lodging tax rate (a total of $6.3M in 2019), which funds Marketing ($4.9M) and the remainder for other general uses. Avon’s 4.0% lodging tax ($1.3M in 2018) goes toward their Capital Projects Fund. Snowmass Village funds $5.8M in marketing and special events with a 2.5% sales tax; an additional 2.4% in lodging tax ($2.3M in 2019) funds group sales efforts. Breckenridge Creative Arts is funded through an allocation ($3.8M in 2019) of various tax sources (not a set percentage). If the Town of Vail passed an increase in lodging tax, it could generate $3.5M for a doubling of the 1.4% tax (for total lodging tax of 2.8%). This would bring the consumer’s total tax rate to 11.2% for lodging, still less than the majority of peer communities. Funds generated from any new source would be restricted to investments in Special Events and Arts & Cultural programming that currently are funded from the General Fund ($3.5M per year). A permanent source of funding will allow the town to separate traditional municipal services from the support of special events, arts and culture. Town Council will have more flexibility in their ability to fund new or different service levels in areas such as parking and transportation, public safety, community development, streets and facilities operations. Any increase in tax rates requires voter approval. _________________________________________________________________________ For more information on taxes charged by Vail as compared to peer resort communities, please refer to Attachment A. It demonstrates that Vail could increase sales, lodging and/or RETT taxes and remain one of the lowest among our peers. Staff recommends pursuing a ballot initiative campaign establishing a permanent source of funding for both housing and special events / arts & cultural programming. It may be appropriate to consider funding these priority initiatives by earmarking a combination of property tax and sales/lodging taxes as the permanent funding sources; this approach takes into consideration that residents, businesses and visitors alike will contribute to these February 18, 2020 - Page 7 of 146 - 4 - programs. A successful campaign to expanding the revenue collections would generate approximately $6.5M per year restricted to the investment in housing and approximately $3.5M per year restricted to investment in special events, arts and cultural programming. To effectively solve some of the housing challenges and support a vibrant community with events and cultural programs to ensure Vail’s continued success, the town will need to expand its revenue base. Staff recommends the town invest in its economic sustainability now by taking the next steps outlined below. This approach will allow the town to determine whether it would be viable to participate in the November election by proposing some revenue ballot measures to the Vail voters. Recommended next steps:  Participate in February 24th meeting with Eagle County and special taxing districts regarding the region’s plans for tax proposals going to the voters this November.  Poll Vail voters to obtain feedback about such funding initiatives.  Identify what kind of permanent funding source will be pursued.  Identify a detailed list of specific projects, programs, events, etc. to be funded if a tax increase were to be supported by Vail voters.  Formal action for approval of ballot question/s by Town Council required by August 18, 2020. IV. ACTION REQUESTED FROM COUNCIL Please provide feedback to staff regarding any additional information, support of certain funding sources, and input regarding suggested next steps. February 18, 2020 - Page 8 of 146 Colorado Community Tax Rate Comparisonas of January 1, 2020Sales & Lodging TaxesVail Aspen Breckenridge Beaver Creek Avon Telluride Crested Butte Estes Park Snowmass Village Winter Park SteamboatLocal Sales Tax 4.00% 2.40% 2.50% 5.35% 4.00% 4.50% 4.50% 5.00% 3.50% 4.00% 4.50%County Sales Tax 1.00% 3.60% 2.00% 1.50% 1.50% 1.00% 1.00% 0.65% 3.60% 1.30% 1.00%State Sales Tax 2.90% 2.90% 2.90% 2.90% 2.90% 2.90% 2.90% 2.90% 2.90% 2.90% 2.90%Regional Transit (County tax) 0.50% 0.40% 0.75% 1.00% 0.40% 2.00%Local Mktg District4.00%Other Tax (if applicable) 0.725% 0.25% 1.00%Total Gen. Sales Tax 8.400% 9.300% 8.875% 9.750% 8.400% 8.650% 13.400% 8.550% 10.400% 11.200% 8.400%Lodging Tax 1.40% 2.00% 3.40% 0.96% 4.00% 2.00% 2.00% 2.40% 1.00% 1.00%Short Term Rental Tax2.50% 5.00%County Lodging Tax2.00%LMD Tax2.00%Total Tax 9.800% 11.300% 12.275% 10.710% 12.400% 15.150% 18.400% 10.550% 12.800% 12.200% 11.400%Other Tax (if applicable)5% Activity AssessmentLodging Tax funds summer marketing45% of sales tax goes toward housing programs; 75% of lodging tax funds summer marketing, 25% for local transitSummit County's 0.725% is a sales & use tax for Affordable Housing; 3.4% lodging tax funds marketing5.35% General Assessment, .96% Lodging Assessment and 5% Recreation Assessment on lessons & rentals-NOT A TAX County tax includes a .5% Mass Transit Tax0.5% of the 4.5% sales tax goes to Housing; 0.25% other tax is regional transit authority; 2.5% STR tax (excl. hotels) goes toward Affordable Housing fund5% other is Town excise tax on all STRs (incl. hotels) for Affordable housing; 4% LMD is spent on year round marketingLodging 2% tax for marketing. Local sales tax= 2.5% Mrktg & Special Evnts+ 1% General Fund. 2.4% lodging tax funds Group Sales. 1% other Supplemental Tax on non-lodging2% LMD funds air program. February 18, 2020 - Page 9 of 146 Colorado Community Tax Rate Comparisonas of January 1, 2020Real Estate Transfer TaxVail Aspen Breckenridge Beaver Creek Avon Telluride Crested Butte Estes Park Snowmass Village Winter Park Steamboat1.0% 1.0% 1.0% 2% 3% 3%0.5%Funds restricted to acquisition of open space; environmental sustainability; forest health, art in public places and parks & recreationAspen exempts the first $100K; .1% goes to Housing; .05% goes to Wheeler Opera HouseCapital Projects FundAvon exempts first $160K; Used for Captital Projects Fund, debt service and 10% to GF20% dedicated to open space fund; otherwise to Capital Projects Fund or any other fund by ordinance of Council50% to preservation of open space outside town limits; 50% to GF*Council considering raising exemptionProperty TaxVail Aspen Breckenridge Beaver Creek Avon Telluride Crested Butte Estes Park Snowmass Village Winter Park Steamboat2018 Mill Levy4.69 5.298 5.07 24.874 8.956 7.157 10.668 1.82 8.494 3.438 02018 Property Tax collections $5.6M$5.3M$2.9M $8.6M $2.1M $2.0M $1.0M $400K $4.13M $500K0February 18, 2020 - Page 10 of 146 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Community S urvey Discussion P RE S E NT E R(S ): S uzanne Silverthorn, Communication Director and Chris Cares, R R C A ssociates AC T IO N RE Q UE S T E D O F C O UNC I L: Staff is seeking direction on next steps related to the status of the community survey, including schedule, topics and methodology. B AC K G RO UND: The Town of Vail community survey has been used to probe public policy issues and solicit feedback on a variety of topics of community interest. I t has also been used to measure the town's operational performance as compared with previous years. T he most recent surveys were conducted in 2016 and 2018. A 2020 survey has been budgeted to coincide with the new Town Council term and to benchmark municipal service levels. AT TAC H ME N TS: Description Memo Community Survey 021820 Survey Postcard 2018 Community Survey TO V Survey 2020 Rough D R AFT for Council Discussion February 18, 2020 - Page 11 of 146 To: Vail Town Council From: Town of Vail Staff Date: February 18, 2020 Subject: Discussion of 2020 Community Survey I. SUMMARY The 2020 Community Survey will be reviewed with Town Council in an effort to receive feedback for the final survey. A draft document is currently receiving internal staff review with the consultant and the final survey will be made available next Tuesday. There will be a number of revisions to the survey presented. A copy of the 2018 community survey with a summary of results on selected questions, as well as a postcard invitation sample, are included as attachments for reference. The draft will reflect some preliminary input from town staff that resulted in suggestions to delete some questions and to potentially rework others. II. BACKGROUND The Town of Vail community survey has been used to probe public policy issues and solicit feedback on a variety of topics of community interest. It has also been used to measure the town's operational performance as compared with previous years. The most recent surveys were conducted in 2016 and 2018. A 2020 survey has been budgeted to coincide with the new Town Council term and to benchmark municipal service levels. The purpose of this work session is to receive direction from the Town Council related to the survey details, including a schedule, methodology and focus areas. Chris Cares of RRC Associates, the town’s research contractor, will facilitate the discussion. III. SURVEY OBJECTIVES The purpose of the Town of Vail community survey is to:  Measure how the Town is performing, by types of services and departments.  Identify current needs and priorities with emphasis on policy questions identified by Town Council.  Identify future needs and goals of the community.  Solicit open-ended comments that provide an opportunity to hear verbatim suggestions and input.  Provide some background on Town initiatives that might be of interest to citizens (i.e. two-way communications on topics such as Council’s long-term goals).  Maintain some consistent questions and formats over time so that results may be tracked over time.  Provide an opportunity for citizens to sign up to receive additional Town information through e-services. February 18, 2020 - Page 12 of 146 Town of Vail Page 2 IV. 2020 SURVEY DEVELOPMENT A copy of the 2018 community survey with a summary of results on selected questions, as well as a postcard invitation sample, are included as an attachment for reference. The working draft of the 2020 survey will be presented next week. This draft reflects some preliminary input from town staff that resulted in suggestions to delete some questions and to potentially rework others. The blue shaded questions represent examples of new or reworded questions designed to probe topics that may be of interest to Council. Staff is also prepared to explore other topics identified by Council on Feb. 18. V. COMMUNITY SURVEY METHODOLOGY The proposed methodology for the 2020 survey would use techniques like those used in the past. The distribution of surveys would involve: 1. A “statistically valid” survey distributed using postcards requesting participation by completing an on-line survey. The postcards will be mailed to addresses obtained through a combination of a registered voters list and a list purchased from a commercial vendor. This mailing would target known residents of Vail, approximately 4,200 persons. 2. A random sampling of 2,000 part-time residents will be mailed invitations using an initial postcard mailing inviting recipients to complete the survey online. (Note, as in the past, two passwords per household would be provided to encourage increased participation). This mailing would be followed by a second postcard reminder to encourage further response. The Town successfully used this two-card mailing technique, with password protected survey invitations, in 2018 and 2016. 3. Additionally, an “Open” invitation to complete the survey online without a password restriction will be widely advertised. 4. Finally, an email invitation would be sent to individuals that appear on the Engage Vail mailing list. Names that opted in through Engage Vail will receive a direct on-line invitation to participate in the “Open” version of the survey. Steps 3 and 4 will encourage participation from individuals that may have missed the initial invitations, or those that live elsewhere (i.e. Down Valley) but are interested in Vail. Paper copies of the survey would be made available upon request as an alternative to the on- line surveys; this would be described on the postcard invitation. Additionally, the survey would be available for distribution in Town of Vail buildings as a mail-back option. The proposed methods will permit comparability to past research and represent an inclusive outreach to citizens with several different types of invitations to participate. To further encourage participation, staff recommends using the incentive program implemented at Council’s suggestion in 2018; a weekly drawing is proposed for one of 10 $100 Visa gift cards. The total survey responses in 2018 were up approximately 16% in 2018 compared to 2016. These improved participation levels were in-part attributed to the Visa Card incentives. For reference, in 2018 the Invite Survey received 562 responses and the Open version drew 509 completed surveys, for a total of 1,071 surveys returned. The goal is to obtain similar or better response rates in 2020. February 18, 2020 - Page 13 of 146 Town of Vail Page 3 VI. TIMELINE A proposed schedule for the 2020 survey project is as follows: Feb. 18 Afternoon Session Review of draft survey and discussion of community issues/topics by Town Council March 3 Afternoon Session Survey review and refinement by Town Council, if needed March 4-9 Finalization of survey Week of March 9 Mailing postcards to Vail households to invite participation (includes a sampling of second homeowners and business representatives). Reminder postcards to be sent approximately March 23. March 26 Promotion of survey to enlist participation by all interested parties using open link address March 26 - April 20 Distribution of paper copies in municipal facilities for mail-back April 20 Last day for survey participation June Presentation of report VII. ACTION REQUESTED OF TOWN COUNCIL Staff is seeking direction from the Town Council on next steps related to the status of the community survey, including schedule, topics and methodology. VIII. ATTACHMENTS 2020 Draft Survey – Color Coded to assist in reviewing suggested changes 2018 Survey Results Summarized in graphic format Invitation Postcard sent in 2018 February 18, 2020 - Page 14 of 146 ONLINE COMMUNITY SURVEY NOW AVAILABLE February 18, 2020 - Page 15 of 146 Passcodes Complete our Community Survey and let us know how we’re doing at: tovsurvey.org • Evaluate your satisfaction with transit, parking, snowplowing and other town services • Share your thoughts and ideas about the most important issues facing Vail c/o RRC Associates P.O. Box 17880 Boulder, CO 80308 HOW ARE WE DOING? $100By taking the survey, you’ll have a chance to win a drawing for one of ten $100 Visa Gift Cards. The first 100 completed surveys will comprise the first pool of entrants, so complete your survey and enter soon! Please respond within 10 days to be sure your opinions are heard. You can also request a paper version of the survey by calling 970.479.2115. Passcode: XXXXX Passcode: XXXXX February 18, 2020 - Page 16 of 146 . 1) Is your residence (either year-round or seasonal) within the town of Vail? Yes No 1.1) If yes, where? East Vail West Vail (north of I 70) Potato Patch, Sandstone Intermountain Vail Village Buffehr Creek, Lionsridge, the Valley Matterhorn, Glen Lyon Booth Falls and Bald Mountain Road areas Lionshead Vail Commons/Safeway area Golf Course Booth Creek/Aspen Lane Not a resident of the town of Vail Other 2) Which of the following best describes you? Year-round resident (11+ months/year) Part-time resident Non-resident owner of business/commercial property Employed in the town of Vail but don't live there Get mail in the town but don't live or work there 4) Would you say that things in the Town of Vail are going in the right direction, or have they gotten off on the wrong track? Right direction Wrong track Dont know 11% 89% 3% 0% 0% 2% 3% 3% 5% 5% 7% 8% 9% 14% 15% 26% 2% 4% 3% 35% 56% 16% 24% 61% . Rating Category Avg Approachability of staff and Town Council members 4.2 Offering public engagement opportunities 4.1 Providing information to citizens 4.1 Being collaborative in decision-making process 3.6 48%33%14% 42%36%15% 41%37%13%6% 26%35%22%10%8% 5) Using the 1 to 5 scale below, how satisfied are you with the Town of Vail local government in terms of providing information to citizens about what local government is doing, including offering ample public engagement opportunities, approachability, and being collaborative in the decision-making process? 1 - Not at all satisfied 2 3 4 5 - Very satisfied Source: RRC Associates 2018 2018 Town of Vail Community Survey Verbatim Survey Questions with Summary of Responses by Question . First, a few questions about you and the general state of Vail..COMMUNITY SURVEY 2018 Invitation Sample February 18, 2020 - Page 17 of 146 . Rating Category Avg Cleanliness of pedestrian villages 4.7 Overall park maintenance 4.6 Friendliness and courteous attitude of Public Works employees 4.6 Snow removal on roads 4.6 Cleanliness of public restrooms 4.5 Road and street maintenance by the Town of Vail (potholes, sweeping, drainage) 4.4 76%21% 69%28% 66%28%5% 68%24%5% 61%32%6% 54%35%9% 6) Rate your satisfaction with Public Works services in the Town of Vail. 1 - Not at all satisfied 2 3 4 5 - Very satisfied Source: RRC Associates 2018 Town Services COMMUNITY SURVEY 2018 Invitation Sample February 18, 2020 - Page 18 of 146 . Rating Category Avg Courtesy and helpfulness of fire department staff 4.7 Response times to emergency incidents 4.6 Wildfire mitigation efforts 4.4 Fire safety, awareness and education programs 4.4 Timely plan-check and fire system inspections 4.3 76%18% 72%21%5% 57%32%9% 54%33%12% 56%31%7% 7) Please rate your satisfaction with the following aspects of Fire Services in the Town of Vail. 1 - Not at all satisfied 2 3 4 5 - Very satisfied Source: RRC Associates 2018 Public Safety - Fire Services COMMUNITY SURVEY 2018 Invitation Sample February 18, 2020 - Page 19 of 146 . Rating Category Avg Overall feeling of safety and security 4.6 Friendliness and approachability of Vail Police Department employees 4.5 Overall quality of service 4.4 Confidence in the Police Department 4.4 Appropriate presence of police on foot/vehicle patrol 4.3 Visibility of police foot/vehicle patrol 4.3 66%26%5% 64%25%8% 59%30%8% 60%27%8% 51%33%12% 51%32%12% 8) Please rate your satisfaction with the following aspects of Police Services in the Town of Vail. 1 - Not at all satisfied 2 3 4 5 - Very satisfied Source: RRC Associates 2018 Public Safety - Police COMMUNITY SURVEY 2018 Invitation Sample February 18, 2020 - Page 20 of 146 . 9) Do you know that the Town now offers an online portal that provides information on reviews in progress, property research, building permits, and on-line planning applications? Yes No Uncertain 9.a) If Yes, are you aware that this portal provides the ability to notify the Town of a code violation? Yes No Uncertain 10) Have you used the services of the Community Development Department within the past 12 months? Yes No 8% 55% 37% 5% 63% 32% 79% 21% . Rating Category Avg Courtesy and attitude/helpfulness 4.4 Knowledge/ability to answer questions 4.4 Timeliness of response (to telephone calls, inspections, questions/inquiries, plan review)4.2 Availability of information (public records)4.2 Building permit review and inspections 4.1 63%25%6% 63%23%6%6% 52%31%10% 50%30%10%6% 48%31%10%7% 11) Please rate your satisfaction with the following aspects of the Community Development Department. 1 - Not at all satisfied 2 3 4 5 - Very satisfied Source: RRC Associates 2018 Community Development Department COMMUNITY SURVEY 2018 Invitation Sample February 18, 2020 - Page 21 of 146 . 12) Are you aware that the Town offers residents/employees a variety of parking passes and discount parking programs? Yes No Uncertain 13) Do you own a parking pass or value card this season? Yes No 13.1) What type of pass or value card do you own? Value card Blue pass Gold pass Pink pass 3% 17% 79% 66% 34% 13% 13% 13% 60% . Rating Category Avg Booth attendant courtesy 4.4 Ease of parking in summer 4.3 Parking structure cleanliness 4.0 Overflow Frontage Road parking (convenience/ease of access)3.4 Ease of parking in winter 3.4 Overflow Vail Frontage Road parking (safety)3.3 Overall parking fees/pricing structure 3.0 59%28%11% 54%28%12% 36%38%19%5% 25%27%24%11%13% 20%32%26%12%11% 22%25%25%14%14% 17%23%22%21%17% 14) Please rate your satisfaction with public parking services in Vail. 1 - Not at all satisfied 2 3 4 5 - Very satisfied Source: RRC Associates 2018 Parking COMMUNITY SURVEY 2018 Invitation Sample February 18, 2020 - Page 22 of 146 . Rating Category Avg Dependability of bus service 4.7 Cleanliness of buses 4.6 Atmosphere/sense of safety on buses 4.6 Bus driver courtesy 4.5 Frequency of in-town shuttle (Lionshead to Golden Peak)4.5 Frequency of outlying service - Vail neighborhoods 4.3 Level of crowding on buses 4.0 71%26% 65%28%6% 66%26%7% 66%24%8% 64%27%8% 53%29%14% 36%38%17%6% 15) Please rate your satisfaction with bus service. 1 - Not at all satisfied 2 3 4 5 - Very satisfied 16) Would you use the TOV buses more if frequency of service was increased? Yes No Uncertain 17) Do you use ECO Transit? Yes No 26% 31% 43% 83% 17% . Source: RRC Associates 2018 Bus Services COMMUNITY SURVEY 2018 Invitation Sample February 18, 2020 - Page 23 of 146 . 18) In general, how would you describe the experience that events in Vail create for you and your guests? 4.2 50%31%13% 1 - Very negative 2 3 - Neutral 4 5 - Very positive 19) With respect to the number of events in Vail, are there: Too few events About the right number Too many events 20) How effectively do you feel our mix of events is appealing to the right audiences for Vail? 1 - Not at all Effective 2 3 4 5 - Very Effective 13% 79% 8% 28% 43% 21% 5% 3% The overall quality of events in Vail 4.2 Overall quality of cultural, community, recreational, performing arts, and business conference venue op..4.2 44%40%13% 46%37%14% 21) Please rate your satisfaction with the following aspects of town-wide events. 0%10%20%30%40%50% Percent Responding 22) The Town of Vail invests in various events in Vail. In general, what is your opinion of this economic development strategy? I strongly support the Town's financial investment in events I am somewhat in favor I am neutral I somewhat oppose I strongly oppose 2% 6% 19% 28% 46% . Source: RRC Associates 2018 Events COMMUNITY SURVEY 2018 Invitation Sample 1 - Not at all satisfied 2 3 4 5 - Very satisfied February 18, 2020 - Page 24 of 146 . 24) Please respond to the following questions using “Yes” or “No.” Do you access the library remotely as well as in person? Yes No Do you have a library card in the Town of Vail? Yes No Have you used the library's website or e-newsletter? Yes No 65% 35% 37% 63% 66% 34% 25) How frequently do you use the library? 0 1 2 3 4 5 6+7% 4% 8% 7% 13% 31% 30% . Rating Category Avg Please rate your overall satisfaction with the Vail Public Library 4.7 73%24% 27) Please rate your overall satisfaction with the Vail Public Library 1 - Not at all satisfied 2 3 4 5 - Very satisfied Source: RRC Associates 2018 Library Services COMMUNITY SURVEY 2018 Invitation Sample February 18, 2020 - Page 25 of 146 . Rating Category Avg Actions to protect and enhance Gore Creek 4.5 Environmental sustainability efforts (including waste and recycling, wildlife habitat, climate change, and energy efficiency) 4.3 Public safety (police and fire services)4.3 Transportation needs (Town of Vail)4.2 Defining comprehensive parking management policies to address parking for residents and visitors at peak times 4.1 Guest relations and customer service 4.0 Housing for middle income and service worker households in vital support roles 3.9 Transportation needs (ECO Transit)3.7 Climate action and leadership on matters of policy 3.7 Pursuing a dedicated funding source to provide ongoing support for events and programs to serve visitors and the Vail community 3.5 Pursuing a dedicated funding source to provide ongoing financial support for deed-restricted housing 3.4 64%25%9% 60%21%11% 51%29%16% 47%33%17% 45%34%15% 38%32%23% 43%27%17%7%7% 28%32%28%7% 36%26%23%7%9% 21%32%30%9%8% 25%25%28%13%9% 28) For each area listed below, indicate the level of priority you believe is appropriate 1 - Not a priority 2 3 - Neutral 4 5 - High priority . Source: RRC Associates 2018 Community Issues and Opportunities COMMUNITY SURVEY 2018 Invitation Sample February 18, 2020 - Page 26 of 146 . 28.1) What two areas are your highest priorities? Housing for middle income and service worker households in vital support roles Environmental sustainability Defining comprehensive parking management policies to address parking for residents and visitors at peak times Actions to protect and enhance Gore Creek Public safety (police and fire services) Transportation needs (Town of Vail) Guest relations and customer service Pursuing a dedicated funding source to provide ongoing financial support for deed-restricted housing Pursuing a dedicated funding source to provide ongoing support for events and programs Climate action and leadership on matters of policy Transportation needs (ECO Transit)3% 1% 5% 5% 7% 8% 7% 9% 12% 15% 9% 18% 2% 3% 4% 4% 6% 8% 12% 12% 26% 22%40% 35% 28% 24% 18% 13% 12% 11% 8% 7% 4% 0%10%20%30%40%50% Percent Responding 29) What is your priority on undertaking a community visioning plan to better determine Vail's future? 1 - Not a Priority 2 3 - Neutral 4 5 - High Priority 43% 40% 13% 1% 3% Source: RRC Associates 2018 Community Issues and Opportunities COMMUNITY SURVEY 2018 Invitation Sample First Rank Second Rank February 18, 2020 - Page 27 of 146 . Average $0 $5 $10 $15 $20 $25 $30 Average Spend Environmental sustainability efforts (including waste and recycling, wildlife habitat, climate change, Gore Creek restoration and energy efficiency) Expanded housing opportunities for a wide range of household incomes and a variety of resort community occupations Transportation improvements to address needs through bus service - in Vail Planning and development of a Civic Center (enhanced community spaces including the Dobson Arena/Library/Lionshead Parking Structure, Town Hall) Creation of an indoor events and programs space to support a variety of cultural and community activities Transportation improvements to address Eagle County needs Other suggestions $25.63 $23.61 $13.64 $10.69 $10.53 $10.00 $5.90 30) With $5 increments being the smallest amount you might use, if you had $100 to spend on major efforts, how would you allocate that $100 across the following categories? Or, if you would not allocate funds to any of these categories, please indicate by checking the box provided below. Source: RRC Associates 2018 Financial Prioritizing COMMUNITY SURVEY 2018 Invitation Sample February 18, 2020 - Page 28 of 146 . Rating Category Avg Identify and financially support opportunities for regional partnerships to construct new deed-restricted housing outside town boundaries 3.1 Allow developers to meet their deed-restricted housing requirement outside town boundaries 2.9 Allow increases in residential density in appropriate locations or circumstances 2.7 Apply deed-restricted housing requirements to all new or expanded residential development 2.7 46%30%14%9% 40%30%10%19% 34%26%16%23% 35%24%15%26% 31) There has been discussion about various techniques to expand deed-restricted opportunities in the area. Please indicate your opinion using the scale of 1 to 4 below. 1 - Not at all Supportive 2 3 4 - Very Supportive Source: RRC Associates 2018 Deed-Restricted (Work Force) Housing Opportunities COMMUNITY SURVEY 2018 Invitation Sample February 18, 2020 - Page 29 of 146 Source: RRC Associates 2018 1 - Not at all Supportive 2 3 4 - Very Supportive . Rating Category Avg Recycling and waste reduction 4.3 Wildlife habitat areas (for food, shelter, movement)4.3 Renewable energy projects in town (solar PV on buildings)4.0 Climate change action and advocacy 3.5 64%19%9%5% 56%25%11%5% 46%27%15%8% 35%23%16%12%14% 34) Please rank the importance of the following environmental sustainability program focus areas for the Town of Vail. (Survey version A only) 1 - Not at all important 2 3 4 5 - Very important Rating Category Avg A watershed protection ordinance that would restrict pesticide use 3.6 An increase to stream setback rules which would prohibit built improvements such as decks, patios, etc. within a prescribed distance from the creek 3.4 A 'no-mowing' zone (to restrict lawn mowing next to waterways)3.3 74%19%5% 61%25%7%8% 55%30%8%7% 35) Now in its second year of implementation, the Gore Creek Strategic Plan identified improved regulations as strategic actions to improve water quality. Using the scale below, indicate your opinion. (Survey version A only) The Environment COMMUNITY SURVEY 2018 Invitation Sample February 18, 2020 - Page 30 of 146 Source: RRC Associates 2018 . Rating Category Avg HOA handles landscaping/HOA rules 3.3 Lack of knowledge of eco-friendly practices 3.0 Lack of effective alternatives to pesticides/herbicides 2.8 Costs are prohibitive 2.7 Lack of eco-friendly landscapers 2.7 I prefer a green turf lawn, space to play, socialize, etc.2.7 Native plants and vegetation are not visually appealing they attract nuisance animals, and/or obscure vi.. 2.0 29%18%20%15%17% 17%21%23%21%18% 14%22%23%13%27% 14%13%30%19%25% 16%31%21%23%9% 11%17%25%21%26% 17%20%51%4%8% 36) Please identify the barriers that exist toward your personal use of environmentally friendly landscaping practices on your property. Rate the following on a scale of 1 to 5 where 1 is “strongly disagree” and 5 is “strongly agree” that these are barriers. (Survey version B only) 1 - Not at all important 2 3 4 5 - Very important Rating Category Avg Design standards that facilitate the creation of defensible space (such as using deciduous trees rather than co.. 3.4 Evaluation of the defensible space around each home by trained personnel 3.3 Creation of defensible space on individual properties (where vegetation is reduced or modified to.. 3.3 62%25%7%6% 58%24%10%8% 57%27%8%8% 37) Wildfire poses a risk to our homes, environment, economy, recreation and safety. Effective wildfire mitigation requires a multi-faceted approach. Please indicate your opinion using the scale of 1 to 4 below. (Survey version A only) 1 - Not at all Supportive 2 3 4 - Very supportive The Environment, Continued COMMUNITY SURVEY 2018 Invitation Sample February 18, 2020 - Page 31 of 146 Source: RRC Associates 2018 . 38) How prepared would you say you and your household are in the event of a catastrophic emergency event? Extremely prepared Somewhat prepared Slightly prepared Not at all prepared 9% 27% 55% 10% Household Preparedness for an Emergency COMMUNITY SURVEY 2018 Invitation Sample February 18, 2020 - Page 32 of 146 . 39) Should Town parking rates be based on demand? Yes No Uncertain 40) Would you be in favor of creating a bike share program in the Vail area (i e , conventional and electric [power assisted] bikes available for rent in selected locations on local streets)? (Survey version B only) Yes No Uncertain 40.1) Would you use the bike share program for renting conventional bikes? (Survey version B only) Yes No Uncertain 40.2) Would you use the bike share program for renting electric bikes? (Survey version B only) Yes No Uncertain 41) Would you be in favor of creating a car share program in the Vail area (i e , cars available for rent on a short-term basis in selected areas of town) for guests and locals? (Survey version B only) Yes No Uncertain 41.1) Would you use the car share program? (Survey version B only) Yes No Uncertain 20% 33% 47% 17% 29% 54% 13% 29% 59% 19% 26% 55% 25% 40% 35% 24% 45% 30% . Source: RRC Associates 2018 Parking and Transportation COMMUNITY SURVEY 2018 Invitation Sample February 18, 2020 - Page 33 of 146 . 42) Do you own or rent your residence? Own Rent Other (specify) 43) How long have you lived within the Town of Vail (or owned property if a non-resident)? Less than 1 year 1-5 years 6-15 years More than 15 years Not applicable 44) Are you aware that the Town has recently adopted new short-term rental regulations (i e , for home/condominium rentals of less than 30 consecutive days)? Yes No Uncertain 45) Over the past year have you rented out your residence short-term? Yes No 46) Did/do you rent it through: A management company Myself/online social sources as as VRBO, Airbnb, etc Both a management company and rent it myself Other 1% 13% 85% 5% 56% 21% 16% 2% 2% 11% 87% 85% 15% 3% 2% 35% 60% 47) How do you expect to be using your Vail home five years from now? (CHECK ALL THAT APPLY) As a primary residence for my household, the owner A vacation home for owner or guests of owner I intend to use my home as my retirement residence Don’t know/uncertain Vacation rental to visitor/tourists Rented long term to local resident I intend to sell my home within the next five years but s.. I intend to sell my home in the next five years and relocate outside the area Other 1% 4% 5% 6% 9% 10% 17% 26% 54% . Source: RRC Associates 2018 Ownership and Property Rental Information COMMUNITY SURVEY 2018 Invitation Sample February 18, 2020 - Page 34 of 146 . 48) When do you plan to retire? Less than 1 year In 1 year In 2 to 3 years In 4 to 6 years In 7 to 10 years In more than 10 years 49) Have you been affected by short-term rentals in your immediate area? Yes No Uncertain 50) In your opinion, to what extent is the loss of long-term rental housing a problem in Vail at this time? Not a problem A moderate problem One of the more serious problems A critical problem in the region One of the region's lesser problems 51) Which of the following best describes your employment status? Work 8 months or more a year in the local area Not employed: retired Currently employed outside of the local area Work 7 or fewer months a year in the local area Not employed: homemaker Not employed: unemployed and/or looking for work Other: 22% 12% 18% 17% 7% 25% 9% 57% 34% 12% 19% 30% 28% 11% 4% 1% 2% 4% 19% 25% 44% 0%20%40%60%80%100% Percent Responding 52.1) What is the location of your place of work in the Vail Valley? (CHECK ALL THAT APPLY) In the town of Vail Edwards Avon Beaver Creek Eagle Vail Eagle Gypsum Minturn Other:9% 6% 6% 6% 9% 12% 12% 15% 80% . Source: RRC Associates 2018 Demographics COMMUNITY SURVEY 2018 Invitation Sample February 18, 2020 - Page 35 of 146 . 53) Do you own or operate a business within the Town of Vail? Yes No 54) Are you a registered voter in Vail? Yes No 57) In what year were you born? (Please enter 4-digit year) 18 - 24 25 - 34 35 - 44 45 - 54 55 - 64 65 - 74 75 or older 87% 13% 42% 58% 10% 24% 25% 21% 11% 10% 0% . Source: RRC Associates 2018 Demographics, Continued COMMUNITY SURVEY 2018 Invitation Sample February 18, 2020 - Page 36 of 146 1 COMMUNITY SURVEY 2020 First, a few questions about you and the general state of Vail… 1. Is your residence (either year-round or seasonal) within the town of Vail? [ ] Yes [ ] No (GO TO Q. 2) If yes, where? [ ] East Vail [ ] Booth Falls and Bald Mountain Road areas [ ] Booth Creek/Aspen Lane [ ] Golf Course [ ] Vail Village [ ] Lionshead [ ] Potato Patch, Sandstone [ ] Buffehr Creek, Lionsridge, the Valley [ ] Vail Commons/Safeway area [ ] West Vail (north of I-70) [ ] Matterhorn, Glen Lyon [ ] Intermountain [ ] Not a resident of the town of Vail [ ] Other______________________________ 2. Which of the following best describes you? [ ] Year-round resident (11+ months/year) [ ] Part-time resident [ ] Employed in the town of Vail but don’t live there [ ] Get mail in the town but don’t live or work there [ ] Non-resident owner of business/commercial property 3. What is the ZIP Code of your primary residence? _________________________________ 4. Would you say that things in the town of Vail are going in the right direction, or have they gotten off on the wrong track? [ ] Right direction [ ] Wrong track [ ] Don’t know In a few words, why do you feel that way?____________________________________________________________________ (Please attach an additional sheet of paper with your comments if needed on any survey question.) In November 2019 three members of the Vail Town Council were re-elected to Council, and a fourth member was newly- elected. What are your hopes and expectations of the Town Council? _____________________________________________________________________________________________________ 5. Using the 1 to 5 scale below, how satisfied are you with the Town of Vail local government in terms of providing information to citizens about what local government is doing, including offering ample public engagement opportunities, approachability, and being collaborative in the decision-making process? NOT AT ALL VERY DON’T SATISFIED SATISFIED KNOW Providing information to citizens 1 2 3 4 5 x Offering public engagement opportunities 1 2 3 4 5 x Being collaborative in decision-making process 1 2 3 4 5 x Approachability of staff and Town Council members 1 2 3 4 5 x DRAFT: For Town Council Discussion February 18, 2020 - Page 37 of 146 2 Do you have any specific comments on your ratings? _______________________________________________________________________________________________________ TOWN SERVICES – The following questions ask you about your use of various services provided by the Town and your satisfaction with these services. The Public Works Department provides maintenance of public areas including parks, buildings, roads and village areas. 6. Rate your satisfaction with Public Works services in the Town of Vail. NOT AT ALL VERY DON’T SATISFIED SATISFIED KNOW Snow removal on roads 1 2 3 4 5 x Road and street maintenance by the Town of Vail (potholes, sweeping, drainage, etc.) 1 2 3 4 5 x Overall park maintenance 1 2 3 4 5 x Appearance and condition of Town-owned buildings 1 2 3 4 5 x Friendliness and courteous attitude of Public Works employees 1 2 3 4 5 x Cleanliness of pedestrian villages 1 2 3 4 5 x Cleanliness of public restrooms 1 2 3 4 5 x Appearance and condition of Town-owned buildings 1 2 3 4 5 x Do you have any suggestions on how Public Works can improve its services? ___________________________________________________________________________________________________ Public Safety 7. Please rate your satisfaction with the following aspects of Fire Services in the Town of Vail. NOT AT ALL VERY DON’T SATISFIED SATISFIED KNOW Response times to emergency incidents 1 2 3 4 5 x Wildfire mitigation efforts 1 2 3 4 5 x Courtesy and helpfulness of fire department staff 1 2 3 4 5 x Timely plan-check and fire system inspections 1 2 3 4 5 x Fire safety, awareness and education programs 1 2 3 4 5 x Are you aware that the Town has recently adopted new code amendments that require ignition-resistant building materials and fire-resistant landscaping in Vail that apply to the construction of all new buildings and additions greater than 500 square feet? Yes No Do you have any suggestions on how the Fire Department can improve its services? ____________________________________________________________________________________________________ 8. Please rate your satisfaction with the following aspects of Police Services in the Town of Vail. NOT AT ALL VERY DON’T SATISFIED SATISFIED KNOW Overall feeling of safety and security 1 2 3 4 5 x Appropriate presence of police on foot/vehicle patrol 1 2 3 4 5 x February 18, 2020 - Page 38 of 146 3 Friendliness and approachability of Vail Police Department employees 1 2 3 4 5 x Overall quality of service 1 2 3 4 5 x Visibility of police foot/vehicle patrol 1 2 3 4 5 x Confidence in the Police Department 1 2 3 4 5 x Do you have any suggestions on how the Police Department can improve its services? ____________________________________________________________________________________________________ The Community Development Department provides planning, design review, environmental programs, and building inspection services. 9. Do you know that the Town now offers an online portal that provides information on reviews in progress, property research, building permits, and on-line planning applications? [ ] Yes [ ] No [ ] Uncertain 9a. (If yes) Are you aware that this portal provides the ability to notify the Town of a code violation? [ ] Yes [ ] No [ ] Uncertain 10. Have you used the services of the Community Development Department within the past 12 months? [ ] Yes [ ] No (GO TO Q. 12) 11. Please rate your satisfaction with the following aspects of the Community Development Department. NOT AT ALL VERY DON’T SATISFIED SATISFIED KNOW Availability of information (e.g., public records) 1 2 3 4 5 x Timeliness of response (to telephone calls, inspections, questions/inquiries, plan review, etc.) 1 2 3 4 5 x Building permit review and inspections 1 2 3 4 5 x Courtesy and attitude/helpfulness 1 2 3 4 5 x Knowledge/ability to answer questions 1 2 3 4 5 x Do you have any suggestions on how the Community Development Department can improve its services? ____________________________________________________________________________________________________ Parking and Bus Service 12. Are you aware that the Town offers residents/employees a variety of parking passes and discount parking programs? [ ] Yes [ ] No [ ] Uncertain 13. Do you own a parking pass or value card this season? [ ] Yes: [ ] Gold pass [ ] Blue pass [ ] Green pass [ ] Pink pass [ ] Value card [ ] No: Why did you not buy a parking pass or value card?_____________________________________________________ 14. Please rate your satisfaction with public parking services in Vail. NOT AT ALL VERY DON’T SATISFIED SATISFIED KNOW Booth attendant courtesy 1 2 3 4 5 x Parking structure cleanliness 1 2 3 4 5 x Overflow Vail Frontage Road parking (safety) 1 2 3 4 5 x Overflow Frontage Road parking (convenience/ease of access) 1 2 3 4 5 x February 18, 2020 - Page 39 of 146 4 Ease of parking in summer 1 2 3 4 5 x Ease of parking in winter 1 2 3 4 5 x Overall parking fees/pricing structure 1 2 3 4 5 x Other than adjusting parking fees, what could the Town of Vail do to improve your satisfaction with parking in the town? ____________________________________________________________________________________________________ 15. Have you used the local transit (bus) services in the past six months: Town of Vail buses [ ] Yes [ ] No ECO Transit? [ ] Yes [ ] No (IF NO HAVE NOT USED ECO TRANSIT) What are the primary reasons you do not use ECO? (Check all that apply) I don’t need ECO transit Schedule does not meet my needs (doesn’t go/return when I need to go) Travel time is too long Routes don’t go where I need to go Usually I am combining multiple trips/rides(kids activities etc.) Cost is too much for the limited usage Takes too many transfers from Vail transit and ECO transit Other: _________________________________________ (IF NO HAVE NOT USED ECO TRANSIT) If the services were improved would you use ECO Transit more frequently? [ ] Yes [ ] No Do you have any additional comments on how ECO Transit could better meet the needs of you and your household? ______________________________________________________________________________________ ______________________________________________________________________________________ 16. Please rate your satisfaction with bus service. NOT AT ALL VERY DON’T SATISFIED SATISFIED KNOW Frequency of in-town shuttle (Lionshead to Golden Peak) 1 2 3 4 5 x Frequency of outlying service – Vail neighborhoods 1 2 3 4 5 x Bus driver courtesy 1 2 3 4 5 x Dependability of bus service 1 2 3 4 5 x Cleanliness of buses 1 2 3 4 5 x Level of crowding on buses 1 2 3 4 5 x Atmosphere/sense of safety on buses 1 2 3 4 5 x 17. Would you use the TOV buses more if frequency of service was increased? [ ] Yes [ ] No [ ] Uncertain 16a. (IF YES) On which routes would you like to see more frequent service? ___________________________________ 16b. Do you have other suggestions on how bus service can be improved in the Vail area? ____________________________________________________________________________________________________ February 18, 2020 - Page 40 of 146 5 Events Vail has developed a wide variety of events and special programs in all seasons that have become part of our community culture. Our events now include concerts, festivals, athletic events, arts and learning-based programs, and other activities. 18. In general, how would you describe the experience that events in Vail create for you and your guests? VERY VERY DON’T NEGATIVE POSITIVE KNOW 1 2 3 4 5 x 19. With respect to the number of events in Vail, are there: [ ] Too few events [ ] About the right number [ ] Too many events 19a. Is there a specific type of event or special program you would like to see added to Vail’s town-wide calendar? _________________________________________________________________________________________________ 20. How effectively do you feel our mix of events is appealing to the right audiences for Vail? NOT AT ALL VERY DON’T EFFECTIVE EFFECTIVE KNOW 1 2 3 4 5 x (If SUPPORT OR NEUTRAL) Do you think the Town should dedicate more funding to events during the visitation times of the year (spring and fall)? Yes No Uncertain The Town’s Civic Area Master Plan has identified the potential of indoor facilities for events. Given that outdoor events are difficult to host in Spring and Fall due to weather, should the Town invest in indoor event facilities? Yes No Uncertain Do you have any additional comments on your response to this question? __________________________________________________________________________________________________________ 21. Please rate your satisfaction with the following aspects of town-wide events. NOT AT ALL VERY DON’T SATISFIED SATISFIED KNOW The overall quality of events in Vail 1 2 3 4 5 x Overall quality of cultural, community, recreational, performing arts, business conference venue options in Vail 1 2 3 4 5 x Is there anything else you want to say regarding your level of satisfaction with events? __________________________________________________________________________________________ 22. The Town of Vail invests in various events in Vail. In general, what is your opinion of this economic development strategy? [ ] I strongly support the Town’s financial investment in events [ ] I am somewhat in favor [ ] I am neutral [ ] I somewhat oppose [ ] I strongly oppose Do you have any further comments on events or programs in Vail?_____________________________________________ February 18, 2020 - Page 41 of 146 6 Guest Services Have you heard about the town’s new Guest Experience training initiative called PrimaVail? Yes No (IF YES) Do you believe PrimaVail is making a positive impact on the Guest Experience? ____________________________________________________________________________________________________________ 23. How effective is the Town and our partners in providing guest services? NOT AT ALL VERY DON’T EFFECTIVE EFFECTIVE KNOW 1 2 3 4 5 x Do you have any specific suggestions on how guest services could be improved in the future? __________________________________________________________________________________________ Library Services Vail Public Library offers access to information resources of many types to serve the needs of Vail's guests, residents, businesses and schools. 24. Please respond to the following questions using “Yes” or “No.” YES NO Do you have a library card in the Town of Vail? [ ] [ ] Do you access the library remotely as well as in person? [ ] [ ] Have you used the library’s website, e-newsletter or social media channels?? [ ] [ ] 25. How frequently do you use the library? _______ times per month 26. What do you like best about Vail Public Library?____________________________________________________________ What would you like to see us add/offer/change?____________________________________________________________ 27. Please rate your overall satisfaction with Vail Public Library. NOT AT ALL VERY DON’T SATISFIED SATISFIED KNOW 1 2 3 4 5 x How can the library improve its services? _____________________________________________________________________________________________________ Town of Vail Communications How do you receive information about the Town of Vail that may be of interest to you? (Check ALL THAT APPLY) Information from the Town of Vail Website (www.vailgov.com) E-services (meeting announcements, agendas, news releases, newsletter, etc.) Attend or watch meetings (live web streams, Channel 5) Social media (Twitter, Facebook, etc.) Information from other sources Newspaper February 18, 2020 - Page 42 of 146 7 Radio Television Social media (Twitter, Facebook, etc.) Other (please describe): _____________________________________________________ Do you have any specific comments on your ratings of information or the sources of information you find useful? _______________________________________________________________________________________________________ _______________________________________________________________________________________________________ COMMUNITY ISSUES AND OPPORTUNITIES (Note to Town Council) – The editing below reflects changes that are being proposed in a question that has been asked historically. It probes community priorities for various actions and initiatives. Following this “messy” red-lined version of the question is an example of the same question with changes accepted – see Question 29. The following questions provide you with an opportunity to express your opinions concerning areas of public policy that require tradeoffs and/or prioritization. Past surveys have identified the importance of various town initiatives that have received significant attention in recent years. These includeThey include questions on areas of emphasis that have been identified by Town Council for consideration in the coming months including topicsefforts related to the Environment, Resident-Occupied, Deed-Restricted Housing, and Parking and Mobility (Transit and Transportation). Note that the Council has a continuing commitment to careful budget management (keeping Vail fiscally healthy), and economic vitality (investing in facilities, services and events to keep Vail competitive). The following questions request that you provide specific input on a range of actions that could be considered by the Town in the future. 28. We would like to The Vail Town Council and staff value community input to help understand your priorities. For each action area listed below, indicate the level of priority you believe is appropriate. (Use a 1 to 5 scale where 1=Not a Priority, 3=Neutral, 5=High Priority.) NOT A HIGH DON’T PRIORITY NEUTRAL PRIORITY KNOW 1. Environmental sustainability efforts (including waste and recycling, wildlife habitat, climate change, and energy efficiency) 1 2 3 4 5 x 2. Actions to protect and enhance Gore Creek 1 2 3 4 5 x 2.3. Actions to protect wildlife habitat 1 2 3 4 5 x 3.4. Expand recycling and waste reduction efforts 1 2 3 4 5 x 4.5. Implement renewable energy projects in town 1 2 3 4 5 x (e.g. solar (P.V.) on buildings 5. Climate action and leadership on matters of policy 1 2 3 4 5 x 6. Housing for resident=occupied, deed-restricted householdsmiddle income and service worker households in vital support roles 1 2 3 4 5 x 7. Defining comprehensive parking management policies to address parking for residents and visitors at peak times (potentially through additional parking spaces and pricing/management strategies) 1 2 3 4 5 x 8. Guest relations and customer service 1 2 3 4 5 x 9. Public safety (police and fire services) 1 2 3 4 5 x 10.8. Addressing regional tTransportation needs (ECO Transit) 1 2 3 4 5 x 11.9. Addressing transit needs in the Town of Vail (buses and other transportation services)Transportation needs (town February 18, 2020 - Page 43 of 146 8 of Vail) 1 2 3 4 5 x 12.10. Pursuing a dedicated funding source to provide ongoing support for events and programs to serve visitors and the Vail community 1 2 3 4 5 x 11. Pursuing a dedicated funding source to provide ongoing financial support for resident-occupied, deed-restricted housing1 2 3 4 5 x 12. Local government funding for early childhood education 1 2 3 4 5 x 13. Providing an economic development focus(i.e a return on the 1 2 3 4 5 x town’s investments) on the events that take place in Vail 14. Implementation of the Civic Area Master Plan for public 1 2 3 4 5 x spaces (Town Hall, Library, Dobson, etc.) in the center of Vail What two areas are your highest priorities? (Insert numbers from list above: #____________, #____________) Any comments on your responses?______________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ The following questions provide you with an opportunity to express your opinions concerning areas of public policy that require tradeoffs and/or prioritization. Past surveys have identified the importance of various town initiatives that have received significant attention in recent years. These include efforts related to the Environment, Resident-Occupied Deed-Restricted Housing, Parking and Mobility (Transit and Transportation). Note that the Council has a continuing commitment to careful budget management (keeping Vail fiscally healthy), and economic vitality (investing in facilities, services and events to keep Vail competitive). The following questions request that you provide specific input on a range of actions that could be considered by the Town in the future. 29. We would like to understand your priorities. For each action listed below, indicate the level of priority you believe is appropriate. (Use a 1 to 5 scale where 1=Not a Priority, 3=Neutral, 5=High Priority.) NOT A HIGH DON’T PRIORITY NEUTRAL PRIORITY KNOW 1. Actions to protect and enhance Gore Creek 1 2 3 4 5 x 2. Actions to protect wildlife habitat 1 2 3 4 5 x 3. Expand recycling and waste reduction efforts 1 2 3 4 5 x 4. Implement renewable energy projects in town (e.g. solar 1 2 3 4 5 x (P.V.) on buildings 5. Housing for resident=occupied, deed-restricted households 1 2 3 4 5 x 6. Defining comprehensive parking management policies (potentially through additional parking spaces and 1 2 3 4 5 x pricing/management strategies) 7. Increasing Town of Vail transit frequency and connections 1 2 3 4 5 x 7.8. Increasing regional transit frequency and connections 1 2 3 4 5 x 8. Addressing transit needs in the Town of Vail 1 2 3 4 5 x 9. Pursuing a dedicated funding source to provide ongoing 1 2 3 4 5 x support for events to serve visitors and the Vail community 10. Pursuing a dedicated funding source to provide ongoing 1 2 3 4 5 x financial support for resident-occupied, deed-restricted housing1 2 3 4 5 x 11. Local government funding for early childhood education 1 2 3 4 5 x 12.9. Providing an economic development focus (i.e. a return on 1 2 3 4 5 x the town’s investments) on the events that take place in Vail 13.10. Implementation of the Civic Area Master Plan for public 1 2 3 4 5 x spaces (Town Hall, Library, Dobson, etc.) in the center of Vail What two areas are your highest priorities? (Insert numbers from list above: #____________, #____________) February 18, 2020 - Page 44 of 146 9 Any comments on your responses?______________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ 30. The history of Vail is deeply rooted in a vision for its future and successful master planning initiatives targeted toward achieving the community’s vision. The Town is considering a master planning initiative similar to Vail Tomorrow that helped to establish a direction for the community more than 20 years ago. How would you rate this as a Town priority? NOT A HIGH DON’T PRIORITY NEUTRAL PRIORITY KNOW Undertaking a community visioning plan to better determine Vail’s future 1 2 3 4 5 x The Civic Area Plan is entering the first steps of the implementation phase this year. From your perspective and knowledge of this adopted plan, what are the highest priorities? _______________________________________________________________________________________________ The Town is in the process of planning for West Vail by creating a Master Plan. What specific ideas would you most like to see addressed in that planning effort? _______________________________________________________________________________________________ Do you have any specific comments on your response and any ideas for how we can encourage community involvement if this effort moves forward? ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ Financial Prioritizing Questions - TBD Resident-Occupied, Deed-Restricted Housing Opportunities The Vail community has consistently acknowledged the important role resident-occupied, deed-restricted homes play in maintaining and sustaining community in Vail. The Vail Town Council and Vail Local Housing Authority have heard this message and efforts are underway to address housing. However, more needs to be done. As you may know, the Town of Vail/Vail Local Housing Authority’s mission is to preserve and protect existing and future hom es for year-round Vail residents by acquiring deed restrictions. To achieve this goal, they apply an approach to identifying, acquiring and building future homes. This is done by researching and exploring public-private partnerships, strategic initiatives, innovative programs and collaboration within the community. Do you think the Town of Vail and the Vail Local Housing Authority’s mission and goals to address housing for year- round residents is headed in the right direction or do you feel they are off on the wrong track? [ ] Headed the right direction [ ] Off on the wrong track [ ] Unsure/no opinion February 18, 2020 - Page 45 of 146 10 31. Please indicate your level of support for specific changes that might be used to increase opportunities for housing using the scale of 1 to 4 below, where 1 is “not at all supportive” and 4 is “very supportive.” If you don’t know or have no opinion check the space provided. NOT AT ALL SUPPORTIVE VERY SUPPORTIVE DON’T KNOW Allow developers to meet deed-restricted homes requirement outside the town boundaries 1 2 3 4 x Adopt requirements for all new or expanded residential development to contribute toward the supply of deed-restricted homes 1 2 3 4 x Adopt requirements on short term rental units (STR) in Vail to mitigate the loss of long-term rental home opportunities 1 2 3 4 x Allow increases in density to facilitate the development of accessory dwelling units (i.e. a small unit together with a larger residence) 1 2 3 4 x Do you have any suggestions or opinions (positive or negative) regarding how additional housing for residents could be provided, that you would like to share with the Vail Town Council and the Vail Local Housing Authority? ___________________________________________________________________________________________ The Environment Vail has successfully undergone an audit as part of its goal to become a globally-certified sustainable destination. Sustainable destinations seek to leverage the positive benefits of tourism while ensuring the health and viability of the local community. 31. Do you have any comments or suggestions concerning Vail’s efforts toward being a sustainable destination? ___________________________________________________________________________________________________ 32. What does “being a sustainable destination” mean to you personally? ___________________________________________________________________________________________________ 33. Please rank the importance of the following environmental sustainability program focus areas for the Town of Vail. NOT AT ALL VERY DON’T IMPORTANT IMPORTANT KNOW Climate change action and policy advocacy 1 2 3 4 5 x Recycling and waste reduction 1 2 3 4 5 x Renewable energy projects in town (e.g., solar PV on buildings) 1 2 3 4 5 x Wildlife habitat areas (for food, shelter, movement, etc.) 1 2 3 4 5 x 34. Now in its second year of implementation, the Gore Creek Strategic Plan identified improved regulations as strategic actions to improve water quality. Using the scale below, indicate your opinion. NOT AT ALL VERY DON’T SUPPORTIVE SUPPORTIVE KNOW An increase to stream setback rules which would prohibit built improvements such as decks, patios, etc. within a prescribed distance from the creek 1 2 3 4 x A watershed protection ordinance that would restrict pesticide use 1 2 3 4 x A “no-mowing” zone (to restrict lawn mowing next to waterways) 1 2 3 4 x February 18, 2020 - Page 46 of 146 11 35. The Town is currently working on improving and protecting Gore Creek water quality. Please identify the barriers that exist toward your personal use of environmentally friendly landscaping practices on your property. Rate the following on a scale of 1 to 5 where 1 is “strongly disagree” and 5 is “strongly agree” that these are barriers. STRONGLY STRONGLY DON’T DISAGREE AGREE KNOW Lack of knowledge of eco-friendly practices 1 2 3 4 5 x HOA handles landscaping/HOA rules 1 2 3 4 5 x I prefer a green turf lawn, space to play, socialize, etc. 1 2 3 4 5 x Lack of effective alternatives to pesticides/herbicides 1 2 3 4 5 x Costs are prohibitive 1 2 3 4 5 x Lack of eco-friendly landscapers 1 2 3 4 5 x Native plants and vegetation are not visually appealing; they attract nuisance animals, and/or obscure views 1 2 3 4 5 x Other___________________________________________ 1 2 3 4 5 x 36. Wildfire poses a risk to our homes, environment, economy, recreation and safety. Effective wildfire mitigation requires a multi-faceted approach. Please indicate your opinion using the scale of 1 to 4 below. NOT AT ALL VERY DON’T SUPPORTIVE SUPPORTIVE KNOW Creation of defensible space on individual properties (where vegetation is reduced or modified to create a buffer around the home) 1 2 3 4 x Evaluation of the defensible space around each home by trained personnel 1 2 3 4 x Design standards that facilitate the creation of defensible space (such as using deciduous trees rather than conifers) 1 2 3 4 x Household Preparedness for an Emergency During major emergencies, public safety is our first priority; in some situations the emergency may exceed the capacity of local first responders. It is imperative that you are prepared to provide for your own safety. A critical component of this is that you have registered with EC Alert so that you can receive timely notification of an impending threat or evacuation. 37. How prepared would you say you and your household are in the event of a catastrophic emergency event? [ ] Extremely prepared [ ] Somewhat prepared [ ] Slightly prepared [ ] Not at all prepared Do you have any comments or unanswered questions related to Emergency Preparedness in Vail? ____________________________________________________________________________________________________ Parking and Transportation 38. The Town is working on finding an appropriate balance between adequate vehicle parking and encouraging use of public transit and other alternative transportation means. Should Town parking rates be based on demand (i.e., higher rates at the busiest times and lower rates when there is little demand, similar to hotels and airlines)? [ ] Yes [ ] No [ ] Uncertain Do you have access to a vehicle that you keep at your residence? Yes No Sometimes Other February 18, 2020 - Page 47 of 146 12 To get around Vail and the region, what barriers/impediments keep you from using your car less, or would encourage you to use the bus/carpool/walk/or bike? Distance to bus stop, terrain traversed to bus stop/path Need my car during the day Flexibility Place to store my recreation equipment Doesn’t fit my schedule Safe walking routes Travel at night lack of lighting Other: ---------------------------------- Do you have any suggestions on ways to encourage alternative transportation opportunities in Vail and throughout the region? _____________________________________________________________________________________________________ 39. Would you be in favor of creating a bike share program in the Vail area (i.e., conventional and electric [power assisted] bikes available for rent in selected locations on local streets)? [ ] Yes [ ] No [ ] Uncertain 40a. (If yes) Would you use the bike share program for renting conventional bikes? [ ] Yes [ ] No [ ] Uncertain 40b. (If yes) Would you use the bike share program for renting electric bikes? [ ] Yes [ ] No [ ] Uncertain 40. Would you be in favor of creating a car share program in the Vail area (i.e., cars available for rent on a short-term basis in selected areas of town) for guests and locals? [ ] Yes [ ] No [ ] Uncertain 41a. (If Yes) Would you use the car share program? [ ] Yes [ ] No [ ] Uncertain Do you have any suggestions on ways to encourage alternative transportation opportunities? _____________________________________________________________________________________________________ Ownership and Property Rental Information 41. Do you own or rent your residence? [ ] Own [ ] Rent [ ] Other (specify)__________________________ 42. How long have you lived within the town of Vail (or owned property if a non-resident)? [ ] Less than 1 year [ ] 1-5 years [ ] 6-15 years [ ] More than 15 years [ ] Not applicable 43. Do you reside in a deed-restricted home? Are you aware that the Town has recently adopted new short-term rental regulations (i.e., for home/condominium rentals of less than 30 consecutive days)? [ ] Yes [ ] No [ ] Uncertain 44. (If you own your home) Over the past year have you rented out your residence short-term (less than 30 days at a time)? [ ] Yes [ ] No February 18, 2020 - Page 48 of 146 13 (If you own your home) Over the past year have you rented out your residence to long-term renters (over 30 days)? [ ] Yes [ ] No 45. (If own home and rent out residence short-term) Did/do you rent it through: [ ] A management company [ ] Myself/online social sources as as VRBO, Airbnb, Flipkey, etc. [ ] Both a management company and rent it myself [ ] Other 46. (If own home) How do you expect to be using your home five years from now? (CHECK ALL THAT APPLY) [ ] As a primary residence for my household, the owner [ ] I intend to sell my home within the next five years but stay in the area [ ] I intend to sell my home in the next five years and relocate outside the area [ ] A vacation home for owner or guests of owner [ ] I intend to use home as my retirement residence [ ] Vacation rental to visitor/tourists [ ] Rented long term to local resident [ ] Other [ ] Don’t know/uncertain 47. (If use as retirement residence) When do you plan to retire? [ ] Less than 1 year [ ] In 1 year [ ] In 2 to 3 years [ ] In 4 to 6 years [ ] In 7 to 10 years [ ] More than 10 years from now 48. Have you been affected by short-term rentals in your immediate area? [ ] Yes [ ] No [ ] Uncertain 49a. (If yes) In what ways? ____________________________________________________________________ 49. In your opinion, to what extent is the loss of long-term rental housing a problem in Vail at this time? [ ] Not a problem [ ] One of the region’s lesser problems [ ] A moderate problem [ ] One of the more serious problems [ ] A critical problem in the region Do you have any further comments on your experience with the rental housing situation in Vail? _______________________________________________________________________________________________ February 18, 2020 - Page 49 of 146 14 Please provide the following demographic information. Remember that all responses remain strictly confidential and are reported only in group format. 50. Which of the following best describes your employment status? [ ] Work 8 months or more a year in the local area (Vail Valley) [ ] Work 7 or fewer months a year in the local area (Vail Valley) [ ] Currently employed outside of the local area (work on Front Range, out of state, etc.) [ ] Retired [ ] Unemployed and/or looking for work [ ] Homemaker [ ] Other:___________________________________ 51. (If work in the Vail Valley) How many jobs do you currently hold (winter 2018)? ________ jobs What is the location of your place of work in the Vail Valley? (Check all that apply) [ ] In the town of Vail [ ] Minturn [ ] Eagle Vail [ ] Eagle [ ] Avon [ ] Gypsum [ ] Beaver Creek [ ] Other:______________ [ ] Edwards 52. (IF RESIDENT) Do you own or operate a business within the town of Vail? [ ] Yes [ ] No 53. Are you a registered voter in Vail? [ ] Yes [ ] No 54. Which of these categories best describes your household status? [ ] Single, no children [ ] Couple, no children [ ] Household with children living at home [ ] Empty-nester, children no longer at home 55. Are you: [ ] Male [ ] Female 56. In what year were you born?___________________ Do you have any additional comments or suggestions? _________________________________________________________________________________________________________ _________________________________________________________________________________________________________ THANK YOU FOR YOUR PARTICIPATION IN OUR CONTINUING EVALUATION PROGRAM. Below, you will have the opportunity to enter the prize drawing. Your survey responses are confidential. Please check any of the following that interest you: [ ] Enter me for a chance to win a drawing for ONE OF TEN $100 VISA Gift Cards. The first 100 completed surveys will comprise the first pool of entrants, so complete your survey and enter soon! [ ] Add me to the Town’s email list for periodic updates and communications Email address:________________________________________________________________________________________ February 18, 2020 - Page 50 of 146 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Proposal for Vail Reinvestment Authority Refinance of B onds and A uthorization for S election of Underwriting F irm P RE S E NT E R(S ): K athleen Halloran, F inance Director AC T IO N RE Q UE S T E D O F C O UNC I L: Provide authorization to the Town Manager to proceed with selection and contract negotiation with an underwriting firm and bond counsel. B AC K G RO UND: S taff is seeking Council approval to select an underwriting firm and bond counsel with the intent to refinance current bonds held by the Vail Reinvestment Authority (V R A).W ith the current bond market favorable to a refinance, the V R A may save over $800,000 over the life of the bonds with a refinancing. S TAF F RE C O M M E ND AT IO N: Provide authorization to the Town Manager to proceed with selection and contract negotiations with an underwriting firm and bond counsel. AT TAC H ME N TS: Description T IF refi February 18, 2020 - Page 51 of 146 __________________________________________________________________________ Memorandum TO: Town Council FROM: Finance Department DATE: February 18, 2020 SUBJECT: VRA Bond Refinance Update I. SUMMARY Staff is seeking Town Council approval to select an underwriting firm and bond counsel with the intent to refinance current bonds held by the Vail Reinvestment Authority (VRA). II. BACKGROUND In April 2019, staff put out a Request for Qualifications to three underwriting firms (Piper Sandler, Northwoods Securities and Stifel Public Finance) for a refinancing of the $7,140,000 outstanding principal amount of bonds owed by the VRA. Shortly thereafter, the Town Manager agreed to wait until additional information was gathered regarding plans for a potential “new issue” of bonds relating to Civic Area project(s) with the idea that a combined refinance and new issue would result in bond issuance cost savings. With Civic Area project(s) now unlikely within the next year, and due to a favorable bond market environment, staff would like to proceed with a refinancing of the outstanding bonds. We have received updated estimates of savings to the VRA in the range of $800,000 to $1.0 million over the life of the bonds with a refinance. III. ACTION REQUESTED FROM COUNCIL Staff requests authorization to proceed with selection of an underwriter and bond counsel. Town Council will need to approve a resolution at a future meeting to formally authorize the refinancing, or “bond refunding”. At that time staff will have more concise information regarding the structure and savings on the bond refunding. February 18, 2020 - Page 52 of 146 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Employee Housing Opportunity Program (E HO P ) Recommendations P RE S E NT E R(S ): K rista Miller, Human Resources Director AC T IO N RE Q UE S T E D O F C O UNC I L: Council input and action about funding request. B AC K G RO UND: Review E HO P program, an equity share mortgage loan program, with suggested recommendations for changes and funding for future requests. AT TAC H ME N TS: Description Memo E H O P Recommendations 021820 February 18, 2020 - Page 53 of 146 To: Town Council From: Human Resources & Risk Management Department Date: February 18, 2020 Subject: Employee Home Ownership Program (EHOP) Recommendations I. INTRODUCTION In 2008, the Town Council approved the creation of an Employee Home Ownership Program (EHOP) which provides equity share mortgage loans to town employees purchasing homes in the region. Funding of $450,000 to start the program was included in the 2009 General Fund budget. Funding for the program was increased to $690,000 in 2010 and another increase to $890,000 in 2018. After 11 years of success with the program staff wanted to provide Council with an update, recommend some modifications and request additional funding support. II. PROGRAM SUMMARY AND RECOMMENDATIONS The EHOP program is an Equity Share Mortgage Loan. With an equity share loan, there is no interest and no payments for the term of the loan. Instead, when the loan is repaid, the repayment is a proportionate share of the appreciation on the home in addition to the original principal of the loan. For example, an employee purchasing a $400,000 property with a town EHOP loan of $40,000 (10% of the purchase price) then sells the property several years later for $500,000 generating $100,000 in appreciation. The loan repayment would be the original $40,000 plus 10% of the equity appreciation or $10,000. The equity share arrangement is advantageous to the town in that appreciation of homes in the Vail area can be expected to outpace interest that could be earned on these funds. From an accounting standpoint, these investments are reflected on the balance sheet as an asset, and do not show up as an expenditure each year. The General Fund fund statement displays the amount of funding at the bottom. In 11 years, the EHOP program has provided 44 loans to employees with an average loan amount of $35,270. To date, 16 of these loans have been fully repaid bringing an additional $116,387 in increased equity value returned to the town. This equates to a return of 21%, with an annual average return of 6.4% for these repaid loans. The town has a positive track record in EHOP loans with no defaulted loans and the security of real property to back the loans. At the program’s creation in 2009, Town Council appropriated $450,000 from internal housing programs and rental income (out of the General Fund) to be used to invest in the EHOP program. In 2010 and 2018, Council approved increases in funding available of $240,000 and $200,000 respectively for a total investment of $890,000. The additional earned equity of $116,387 from loan turnovers has raised the available funding to $1,006,387. With 28 loans outstanding valued at February 18, 2020 - Page 54 of 146 Town of Vail Page 2 $989K, the current available funding for loans is left at approximately $17,000. Staff is recommending additional funding of $350,000 in the 2020 budget to support average number of loans of five per year. Additionally, the housing market in the region has dramatically changed in the 10 years of the program and staff is recommending some changes to the program: Program Summary Employee Home Ownership Program (EHOP) Current Program Recommendations Eligible Borrowers Full-time municipal employees with 6 months of service. No changes Eligible Properties Primary residences taxed as real property within the Town of Vail limits or within 50 miles of the town. No changes Loan Maximum Amounts – Within TOV limits – Within 50 miles of TOV – Deed restricted properties – $80,000 – $40,000 – 10% max up to above limits Increases recommended – $120,000 – $75,000 – 10% up to above limits Debt ratio Maximum total debt to income of 43% No changes Assets May not have net assets exceeding 1.5x income (retirement accounts excluded) No changes Borrower minimum investment 5% of purchase price No changes Term and Repayment Max term is 15 years Repayment upon: – Sale – Refinance – No longer primary residence – Secure additional loans against property – Bankruptcy or foreclosure filings No changes First right of refusal None Recommendation Include a first right of refusal allowing town to acquire property February 18, 2020 - Page 55 of 146 Town of Vail Page 3 The town has two other programs to support employee housing for municipal workers which includes town-provided rental units and rental deposit loans. The town’s leadership team is convening a group to review an Internal Housing Strategy for all of town’s municipal employee housing programs to provide a framework for future decision making in supporting municipal employee housing programs. III. ACTION REQUESTED BY THE TOWN COUNCIL Staff asks the Town Council to provide direction on the recommended program changes noted above and increase funding for the program by $350,000. If approved, the funding would come forward with the March supplemental budget ordinance. February 18, 2020 - Page 56 of 146 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: 2019 E nergySmart Colorado Community E nergy E fficiency Program Update P RE S E NT E R(S ): K risten Bertuglia-E nvironmental Sustainability Director and Nikki Maline- E nergy P rograms Director- E nergySmart AC T IO N RE Q UE S T E D O F C O UNC I L: Staff requests the Vail Town Council listen to the presentation and provide feedback on the year end report. S taff also requests Council promote the E nergySmart Colorado throughout the community. B AC K G RO UND: Town of Vail has partnered with the E nergySmart Colorado program for the past three years to offer an energy efficiency program that is accessible, available, and affordable to all residents and businesses of the town. T he program includes free comprehensive home energy assessments and administration of double rebates that leverage utility rebates and help homeowners and businesses to reduce energy use by an average of 20% and save money. The E nergySmart Colorado contract is in place for 2002 and work is currently underway. S TAF F RE C O M M E ND AT IO N: A s this is an update on the year end report, there are no staff recommendations at this time. AT TAC H ME N TS: Description EnergySmart Colorado 2019 Report EnergySmart Colorado 2019 Presentation February 18, 2020 - Page 57 of 146 T O W N O F V A I L C O M M U N I T Y E N E R G Y E F F I C I E N C Y P R O G R A M 2 0 1 8 1 | P A G E WWW.WALKINGMOUNTAINS .ORG/ENERGY ● 970 -328-8777 ● ENERGY@WALKINGMOUNTA INS.ORG 2019 Community Energy Efficiency Program Provided by: Nikki Maline, Energy Programs Director, Walking Mountains Science Center SCOPE OF WORK: From January 1, 2019 through December 31, 2019, the Energy Programs team at Walking Mountains Science Center worked towards the following goals per the agreement with the Town of Vail: 1. Project management and reporting; 2. Coordination of the Energy Smart Colorado program to coaching and special incentives; 3. Collaboration with Town of Vail staff about available local resources and develop best practices for outreach and marketing; 4. Annual energy savings report with data and number of homes and businesses worked with and energy reductions (GHG reductions). February 18, 2020 - Page 58 of 146 T O W N O F V A I L C O M M U N I T Y E N E R G Y E F F I C I E N C Y P R O G R A M 2 0 1 8 2 | P A G E WWW.WALKINGMOUNTAINS .ORG/ENERGY ● 970 -328-8777 ● ENERGY@WALKINGMOUNTA INS.ORG LOCAL IMPACT: Climate & Economic Impact for all homes & businesses reached within the Town of Vail in 2019 Climate Impact (new annual reductions each year) through the Energy Smart Colorado program locally, over the last 5 years, the Town of Vail compared to our entire local area: Local Economic Stimulus created through energy efficiency work done in the Town of Vail through the Energy Smart Colorado program in 2019: $1,156,039 February 18, 2020 - Page 59 of 146 T O W N O F V A I L C O M M U N I T Y E N E R G Y E F F I C I E N C Y P R O G R A M 2 0 1 8 3 | P A G E WWW.WALKINGMOUNTAINS .ORG/ENERGY ● 970 -328-8777 ● ENERGY@WALKINGMOUNTA INS.ORG RESIDENTIAL: Work done in homes in the Town of Vail 2019 Home Energy Assessments 18 Home Energy Assessments completed 5.84 MtCO2e reduced because of Quick Fixes installed during Home Energy Assessments Quick fixes included: HWH blankets, pipe wrap, weather-stripping, LEDs, water savers $7,172 paid out to local contractors to complete Home Energy Assessments (economic stimulus) Locations of Home Energy Assessments completed: 2019 Residential Rebates 5 Residential Energy Efficiency projects rebated 9.97 MtCO2e reduced because of residential projects rebated Projects: heating, water heating, air-sealing/insulation, LEDs, programmable thermostats $5,000 paid out to TOV homeowners in rebates $62,300 paid out to local contractors to complete these rebated projects, from homeowners (economic stimulus) February 18, 2020 - Page 60 of 146 T O W N O F V A I L C O M M U N I T Y E N E R G Y E F F I C I E N C Y P R O G R A M 2 0 1 8 4 | P A G E WWW.WALKINGMOUNTAINS .ORG/ENERGY ● 970 -328-8777 ● ENERGY@WALKINGMOUNTA INS.ORG Historical view of last 5 years in the Town of Vail. The blue bars are the number of assessments completed, the red line is the number of rebates provided: Historical view of last 5 years, comparing # of home energy assessment and residential rebates in the Town of Vail to the Entire Local Area. The blue bars are the number of assessments completed in TOV, the red bars are the number of assessments completed in the Entire Local Area. The green line is the TOV rebates and the purple line is all the rebates in the Entire Local Area. You can see the trend in Vail is the same as the Entire Local Area. February 18, 2020 - Page 61 of 146 T O W N O F V A I L C O M M U N I T Y E N E R G Y E F F I C I E N C Y P R O G R A M 2 0 1 8 5 | P A G E WWW.WALKINGMOUNTAINS .ORG/ENERGY ● 970 -328-8777 ● ENERGY@WALKINGMOUNTA INS.ORG COMMERCIAL: Work done in businesses in the Town of Vail 2019 Business Rebates 10 Commercial Energy Efficiency projects rebated 502.29 MtCO2e reduced because of commercial projects rebated - water heating, LEDs $18,000 paid out to TOV businesses in rebates for energy efficiency projects $1,063,567 paid out to local contractors to complete these rebated projects, from businesses (economic stimulus) Locations of Home Energy Assessments completed: PROJECT ADMINISTRATION: Energy coaching for homes and businesses in the Town of Vail in 2019 The Energy Programs team at Walking Mountains has provided energy coaching to all those who have had a home energy assessment in the Town of Vail. We have also provided coaching to many Town of Vail homes and businesses about energy upgrades they want to make. We recommend improvements based on the findings from the home energy assessment or business visit, review reports, and help throughout the entire process, with contractors, bids, verification, and rebates. We continue to have positive responses from homeowners and businesses in Vail that have already taken advantage of the double incentives and free assessments, or just as they learn about the offeri ngs. February 18, 2020 - Page 62 of 146 T O W N O F V A I L C O M M U N I T Y E N E R G Y E F F I C I E N C Y P R O G R A M 2 0 1 8 6 | P A G E WWW.WALKINGMOUNTAINS .ORG/ENERGY ● 970 -328-8777 ● ENERGY@WALKINGMOUNTA INS.ORG MARKETING/OUTREACH: Within the Town of Vail in 2019 We have distributed posters and postcards extensively, as well as talked to individual businesses and homeowners. Advertising has been done on Social Media and we have been on TV8. Here are more details on completed Marketing and Outreach for 2019:  Various Events/Meetings- Outreach, Talked individually with community members  Press Release completed at the beginning of the year  Incentives shared in the Climate Action Collaborative and Energy Smart Colorado Newsletters multiple times throughout the year  Social Media-Facebook, organic & paid  TV8 – 3 times  Poster - 11x17 (see image to the right)  Post Card – mailed to every Vail PO Box and street address that received mail (see image on following page) February 18, 2020 - Page 63 of 146 T O W N O F V A I L C O M M U N I T Y E N E R G Y E F F I C I E N C Y P R O G R A M 2 0 1 8 7 | P A G E WWW.WALKINGMOUNTAINS .ORG/ENERGY ● 970 -328-8777 ● ENERGY@WALKINGMOUNTA INS.ORG February 18, 2020 - Page 64 of 146 Community Energy Efficiency Program 2019 Partnering with the Energy Smart Colorado program at Walking Mountains Science Center Nikki Maline, Energy Programs Director nikkim@walkingmountains.orgFebruary 18, 2020 - Page 65 of 146 2019 Community Energy Efficiency Program •Energy Smart Colorado services & process •Vail Specific Incentives •Marketing & Outreach •Residential Energy Assessments & Rebates •Commercial Rebates •Climate & Community Impact Overview February 18, 2020 - Page 66 of 146 Energy Smart Colorado Services •Energy Assessments & Walkthroughs •Free Energy Coaching •Rebates for Energy Efficiency, Renewable Energy, Radon Mitigation •Local Qualified Contractor List Available •Free Radon Test Kits; Radon Education/Outreach •Educational Materials, Workshops, and Trainings Homes & Businesses Funding provided by: Eagle County, Town of Vail, Town of Avon, CO Dept. of Public Health & Environment, Energy Outreach Colorado, Black Hills Energy, Xcel Energy, and Holy Cross Energy.February 18, 2020 - Page 67 of 146 Energy Smart Colorado Process •Easy access to: Information, Incentives, and Workforce •Local & knowledgeable Energy Coaches assist through all the stages on a path to a Comfortable, Warm & Energy Efficient Home •An Energy Smart Assessment, which usually includes a blower door test, infrared images, and combustion appliance zone testing •Determine an Action Plan through Report Recommended Actions with Energy Coaching & Contractor Referral; Customizing scope of services for each person, based on need & building opportunities •Implement Upgrades, and Walking Mountains provides information & referrals for incentives and financing, as well as their own rebates Homes & Businesses February 18, 2020 - Page 68 of 146 2019 Community Energy Efficiency Program •Free Home Energy Assessments •Any sized home •Value to homeowner: $200+ each •Double Rebates •Up to $1,000/year for homes (normally $500) •Up to $2,000/year for businesses (normally $1,000) Vail Specific Incentives In 2019 the Town of Vail provided WMSC $40,000 in funding for the local Energy Smart Colorado program. These special incentives are available within the town due to the funding provided.February 18, 2020 - Page 69 of 146 2019 Community Energy Efficiency Program Marketing and Outreach February 18, 2020 - Page 70 of 146 2019 Community Energy Efficiency Program Marketing and Outreach February 18, 2020 - Page 71 of 146 2019 Community Energy Efficiency Program Marketing and Outreach February 18, 2020 - Page 72 of 146 2019 Community Energy Efficiency Program Marketing and Outreach •Face to Face to businesses –do more! •Property Managers •Social Media •Tabling at Vail Events –do more! •Case Studies / Personal Testimonies -2020 •Lessons Learned February 18, 2020 - Page 73 of 146 Where we plan to improve: •Face to Face outreach to businesses •Personal Follow-up to review Assessment Reports •Tabling at Vail Events •Sharing Vail Specific Testimonials Residential Energy Assessments & Rebates –5 year history February 18, 2020 - Page 74 of 146 Residential Energy Assessments & Rebates –5 year history February 18, 2020 - Page 75 of 146 2019 Community Energy Efficiency Program Residential Energy Assessments & Rebates Locations: February 18, 2020 - Page 76 of 146 2019 Community Energy Efficiency Program Residential Energy Rebates Projects: •Programmable Thermostats •Air Sealing & Insulation •LED Lighting •Heat Pump Hot Water Heater •Energy Star Boilers February 18, 2020 - Page 77 of 146 2019 Community Energy Efficiency Program Commercial Rebates Locations: February 18, 2020 - Page 78 of 146 2019 Community Energy Efficiency Program Projects: •LED Lighting •Energy Star Refrigerators •Energy Star HVAC Commercial Rebates February 18, 2020 - Page 79 of 146 Climate Impact (annually) Estimated Carbon Reductions –over last 5 years February 18, 2020 - Page 80 of 146 Total estimated Carbon Savings 2019 (in the Town of Vail) 518.1 MtCO2e reduced annually (metric tons of CO2 equivalent) The same as… 2019 Community Energy Efficiency Program Climate & Community Impact (annually; estimated) or February 18, 2020 - Page 81 of 146 Community Energy Efficiency Program 2019 Partnering with the Energy Smart Colorado program at Walking Mountains Science Center Nikki Maline, Energy Programs Director nikkim@walkingmountains.org Thank You, Town of Vail, for making this program possible! February 18, 2020 - Page 82 of 146 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Mobility and P arking Requirements - Policy Discussion P RE S E NT E R(S ): Matt Gennett, Community Development AC T IO N RE Q UE S T E D O F C O UNC I L: Staff requests the Vail Town Council listen to the presentation and provide feedback B AC K G RO UND: Current trends in community planning recognize that privately-owned automobiles are no longer the primary means of transportation for some people, and well- designed, sustainable site and building plans should not be driven by the need to park vehicles. The availability of proximity to mass transit, walkability, bicycle routes, E-bikes and car-sharing are proving to be meaningful criteria to reduce the need for asphalt surface and structured parking lots on scarce land. S taff would like to frame a policy dialogue around the issue of minimum parking requirements, particularly in the Housing (H) zone district, to consider more efficacious standards and practices based on the concept of mobility. T he policy discussion will center on shifting the focus of Town Code regulations away from existing minimum parking requirements, which are determined based on the number and size of dwelling units, toward an alternative approach that requires meeting the transportation and mobility needs of residents. AT TAC H ME N TS: Description Staff memorandum February 18, 2020 - Page 83 of 146 To: Vail Town Council From: Matt Gennett, Community Development Director Date: February 18, 2020 Subject: Mobility and Parking Requirements- Policy Discussion I. INTRODUCTION The purpose of this memorandum is to frame a policy dialogue around the issue of minimum parking requirements, particularly in the Housing (H) zone district, to consider more efficacious standards and practices based on the concept of mobility. The policy discussion will center on shifting the focus of Town Code regulations away from existing minimum parking requirements, which are determined based on the number and size of dwelling units, toward an alternative approach that requires meeting the transportation and mobility needs of residents. Current trends in community planning recognize that privately-owned automobiles are no longer the primary means of transportation for some people, and well-designed, sustainable site and building plans should not be driven by the need to park vehicles. The availability of proximity to mass transit, walkability, bicycle routes, E-bikes and car-sharing are proving to be meaningful criteria to reduce the need for asphalt surface and structured parking lots on scarce land. II. BACKGROUND As stated above, the Vail Town Code (Code) takes a largely traditional approach to parking requirements. These requirements do acknowledge that parking demands vary by parts of Town through having two requirements, one for the Core Area (the villages) and one for areas outside of the core. Beyond this distinction, the Code relies on traditional means to determine parking requirements through a ratio of required spaces to unit count (hotel rooms), square footage (commercial uses) or GRFA (residential uses). Within the Core Area, the parking ratio is fixed at 1.4 spaces per unit, regardless of size. Below is a link to Chapter 10, Off Street Parking and Loading of the Code: https://www.sterlingcodifiers.com/codebook/getBookData.php?chapter_id=34610#34610 The Code does provide the ability for certain projects to deviate from the established parking requirements. These include the following: Special Review Provisions February 18, 2020 - Page 84 of 146 Town of Vail Page 2 Within Chapter 10, there are criteria that allows the PEC to deviate as much as twenty-five percent (25%) from the requirement. The language is as follows Section 12-10-20): Notwithstanding the provisions of section 12-10-18 of this chapter, the Planning and Environmental Commission may approve a reduction to the number of required spaces specified in section 12-10-10 of this chapter, provided a report documenting the presence of unique parking characteristics is provided by a qualified consultant and the following findings are made by the Planning and Environmental Commission: A. The parking demand will be less than the requirements identified in section 12-10- 10 of this chapter; and B. The probable long term use of the building or structure, based on its design, will not generate additional parking demand; and C. The use or activity is part of a demonstrated permanent program (including, but not limited to, "rideshare" programs, shuttle service, or staggered work shifts) intended to reduce parking demand that has been incorporated into the project's final approved development plan; and D. Proximity or availability of alternative modes of transportation (including, but not limited to, public transit or shuttle services) is significant and integral to the nature of the use or business activity. In reaching a decision, the Planning and Environmental Commission shall consider survey data submitted by a qualified transportation planning or engineering consultant. Projects under "special review" are subject to additional scrutiny by the Planning and Environmental Commission after development plan approval if it is deemed necessary to verify continued compliance with the above listed criteria. The maximum allowable reduction in the number of required spaces shall not exceed twenty five percent (25%) of the total number required under section 12-10-10 of this chapter. Provisions within the Housing (H) Zone District Within the Housing Zone District are similar criteria that allows the PEC to deviate from the parking requirements with no limitations. This language is as follows (Sec. 12-6I-8): Off street parking shall be provided in accordance with chapter 10 of this title. No parking or loading area shall be located within any required setback area. At the discretion of the planning and environmental commission, variations to the parking standards outlined in chapter 10 of this title may be approved during the review of a development plan subject to a parking management plan. The parking management plan shall be approved by the planning and environmental commission and shall provide for a reduction in the parking requirements based on a demonstrated need for fewer parking spaces than chapter 10 of this title would require. For example, a demonstrated need for a reduction in the required parking could include: February 18, 2020 - Page 85 of 146 Town of Vail Page 3 A. Proximity or availability of alternative modes of transportation including, but not limited to, public transit or shuttle services. B. A limitation placed in the deed restrictions limiting the number of cars for each unit. C. A demonstrated permanent program including, but not limited to, rideshare programs, carshare programs, shuttle service, or staggered work shifts. Onsite EHUs required per Inclusionary Zoning or Commercial Linkage Employee Housing Units that are built onsite as a requirement of either Inclusionary Zoning or Commercial Linkage may request a deviation from the parking requirements. This language is as follows (Sec. 12-23-3D and Sec. 12-24-3D): Exception For On Site EHUs: At the discretion of the applicable governing body, variations to the parking standards outlined in chapter 10 of this title may be approved during the review of an employee housing plan subject to a parking management plan. The parking management plan may be approved by the applicable governing body and may provide for a reduction in the parking requirements for on site units based on a demonstrated need for fewer parking spaces than chapter 10 of this title would require. For example, a demonstrated need for a reduction in the required parking could include: a. Proximity or availability of alternative modes of transportation including, but not limited to, public transit or shuttle services. b. A limitation placed in the deed restrictions limiting the number of cars for each unit. c. A demonstrated permanent program including, but not limited to, rideshare programs, car share programs, shuttle service, or staggered work shifts. General Use (GU) District All development standards including parking are determined by the PEC Other Means The Vail Town Code also allows variations to parking requirements through the Variance and Special Development District processes. III. ALTERNATIVE APPROACHS As presented in the previous section, the Code provides a number of means to deviate from the parking requirements of Chapter 10. What they all have in common is that they use the requirements of Chapter 10 as the basis. The reliance on a use-based approach may not yield results consistent with the development objectives of the Town. February 18, 2020 - Page 86 of 146 Town of Vail Page 4 Alternative approaches to parking requirements do exist. One example that builds on Vail’s Core Area concept it utilized in Salt Lake City, Utah. Salt Lake City’s Off-Street Parking, Mobility and Loading standards considers the context of developments when determining parking requirements. The following is an excerpt from their Development Code: Context Approach Salt Lake City has a wide variety of development contexts that make any single approach to minimum and maximum parking requirements ineffective. The parking demand for a downtown area served by transit will be much lower than a downtown adjacent neighborhood or suburban shopping center. To ensure that minimum and maximum parking requirements reflect the built context (and future built context) of the area, we created four distinct “context areas”, and then tailored minimum and maximum parking standards to each. The Minimum and Maximum Off-Street Parking Table below lists the specific zoning districts included in each context area. The following is a brief narrative introducing each context area: 1. General Context: This category includes the City’s zoning districts that tend to be more auto dependent and/or suburban in scale and parking needs. This context applies broadly to all of the zoning districts that are not specifically listed in the other context areas. 2. Neighborhood Center: This category includes areas with small- or moderate-scale shopping, gathering, or activity spaces, often within or adjacent to General Context areas, but that are not necessarily well served by transit. This category includes zoning districts with pedestrian-scale development patterns, building forms, and amenities. 3. Urban Center: This category includes zoning districts with dense, pedestrian-oriented development within more intensely developed urban centers. The parking demand in this context is higher than in the Neighborhood Center Context, but lower than areas with good transit service. 4. Transit Context: This category includes those zoning districts that immediately surround mass-transit facilities and/or are in the downtown core. These areas have the lowest parking demand and may be exempt from minimum parking requirements or be required to provide minimal off-street parking. IV. POLICY DISCUSSION/STAFF RECCOMENDATION Other methodologies do exist that consider various demographic, geographic and management factors related to automobile ownership and use, thereby effecting parking demands. As Vail continues to grow and mature, a more in-depth, nuanced analysis concerning vehicle ownership and use by all segments of our community could yield more appropriate regulations related to mobility and automobile parking. Staff recommends the Town Council direct staff to explorer alternative means of assessing mobility, including parking requirements, to more effectively meet the transportation and mobility needs of residents and visitors. February 18, 2020 - Page 87 of 146 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: D R B / P E C Update P RE S E NT E R(S ): J onathan S pence, Planning Manager AT TAC H ME N TS: Description February 5, 2020 D R B Meeting Results February 10, 2020 P E C Meeting Results February 18, 2020 - Page 88 of 146 DESIGN REVIEW BOARD February 5, 2020, 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 1. Call to Order 1.1. Attendance Present: Peter Cope, Kit Austin, Doug Cahill Absent: John Rediker, David Campbell 2. Project Orientation 2.1. 2:00 PM 3. Site Visits 3.1. 4193 Spruce Way Unit A - Bolin Spruce Way LLC 3.2. 291 Bridge Street - Plaza Lodge Condos 4. Main Agenda 4.1. DRB19-0685 - Blessing Residence Final review of an addition Address/Legal Description: 2975 Manns Ranch Road/Lot 6, Block 1, Vail Village Filing 13 Applicant: Buck Blessing, represented by KH Webb Architects Planner: Greg Roy Peter Cope moved to table to February 19, 2020. Kit Austin seconded the motion and it passed (3-0). 4.2. DRB20-0013 - Plaza Lodge Condos Final review of a change to approved plans (railing guard) Address/Legal Description: 291 Bridge Street/Lot F-K, Block 5C, Vail Village Filing 1 Applicant: Plaza Lodge Condos, represented by Nedbo Construction Planner: Greg Roy Peter Cope moved to approve. Kit Austin seconded the motion and it passed (3-0). 4.3. DRB20-0006 - Lyons Residence Conceptual review of new construction (single family) Address/Legal Description: 4480 Glen Falls Lane/Lot 8, Forest Glen Subdivision Applicant: Catherine Vanessa Bentley Lyons, represented by Berglund Architects Planner: Erik Gates February 18, 2020 - Page 89 of 146 4.4. DRB20-0004 - Smith Residence Conceptual review of new construction & addition Address/Legal Description: 895 Red Sandstone Circle/Lot 2, Vail Village Filing 9 Applicant: Peter Tyler Smith, represented by Krueger Architecture Planner: Jonathan Spence 4.5. DRB20-0009 - Bolin Spruce Way LLC Final review of an exterior alteration (windows) Address/Legal Description: 4193 Spruce Way Unit A/Lot 12, Block 9, Bighorn Subdivision 3rd Addition Applicant: Bolin Spruce Way LLC, represented by Ashton Hirst Architecture Planner: Jonathan Spence Peter Cope moved to approve. Kit Austin seconded the motion and it passed (3-0). 4.6. DRB19-0595 - Lazier Lionshead LLC Final review of an exterior alteration (windows) Address/Legal Description: 555 East Lionshead Circle Unit C1/Lot 3, Block 1, Vail Lionshead Filing 1 Applicant: Lazier Lionshead LLC Planner: Jonathan Spence Peter Cope moved to consent approve. Doug Cahill seconded the motion and it passed (2-0-1). Abstain: (1) Austin 4.7. DRB19-0672 - 1775 West Gore Creek LLC Final review of an addition Address/Legal Description: 1775 West Gore Creek Drive/Lot 8, Vail Village West Filing 2 Applicant: 1775 West Gore Creek LLC, represented by Eric Johnson Architect Planner: Jonathan Spence Peter Cope moved to table to February 19, 2020. Kit Austin seconded the motion and it passed (3-0). 4.8. DRB19-0701 - LSC 27 LLC Residence Conceptual review of residential recreation facility Address/Legal Description: 696 Forest Road / Lot 8, Block 1, Vail Village Filing 6 Applicant: LSC 27 LLC, represented by Suman Architects & Mauriello Planning Group February 18, 2020 - Page 90 of 146 Planner: Jonathan Spence 5. Staff Approvals 5.1. DRB19-0687 - Oberst Residence Final review of an addition Address/Legal Description: 4552 Meadow Drive Unit 6/Courtside Townhomes Applicant: Charles R. Oberst Gift Trust 2, represented by Wayne Haskins Construction Planner: Jonathan Spence 5.2. DRB20-0007 - Vail Racquet Club Final review of an exterior alteration (re-skin/entries) Address/Legal Description: 4770 Bighorn Road/Racquet Club Townhomes Condo Applicant: Vail Racquet Club, represented by Victor Mark Donaldson Architects Planner: Jonathan Spence 5.3. DRB20-0010 - Sitzmark at Vail Final review of an exterior alteration (siding) Address/Legal Description: 183 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1 Applicant: Sitzmark at Vail Inc., represented by Nedbo Construction Planner: Erik Gates 5.4. DRB20-0014 - Davis Residence Final review of a change to approved plans (window frames) Address/Legal Description: 1543 Matterhorn Circle Unit 4/Lot 4, Parkside Villas Applicant: Stuart & Charlotte Davis, represented by Beth Levine Architect Inc. Planner: Greg Roy The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Town Council Chambers. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Design Review Board will consider an item. Please call 970-479-2138 for additional information. Sign language interpretation available upon request with 24-hour notification, dial 711. February 18, 2020 - Page 91 of 146 P L ANNING AND E NV IRO NM E NTAL C O M M I S S IO N February 10, 2020, 1:00 P M Town C ouncil C hambers 75 S . F rontage Road - Vail, Colorado, 81657 1.Call to Order 1.1.Attendance Present: Brian Gillette, P am Hopkins, Ludwig Kurz, Pete Seibert Absent: Rollie Kjesbo, J ohn-Ryan Loc kman, Karen P erez 2.Main A genda 2.1.A request for a recommendation to the Vail Town Counc il for a zone district boundary amendment, pursuant to Sec tion 12-3-7, Amendment, Vail Town C ode, to allow for the rezoning of 2211 North Frontage Road W est whic h is c omposed of Tract C , Lot 1 Lot 2, and Lot 3 Vail Das S chone Filing No. 1 and Lot 1, Vail Das Sc hone Filing 3, from the Commercial Core 3 (C C3) D istrict to the Public A cc ommodation-2 (PA-2) District and setting forth details in regard thereto. (P EC19-0047) This item will be heard c oncurrently with P E C19-0046 and P E C 19-0048. The applicant has requested this item be tabled to Marc h 9, 2020. 5 min. Applicant:TNRE F I I I B ravo Vail L L C W idewaters Group I nc., represented by Mauriello Planning Group Planner:Greg Roy Brian Gillette moved to table to March 9, 2020. Pam Hopkins sec onded the motion and it passed (4-0). Absent:(3)K jesbo, Loc kman, Perez 2.2.A request for a recommendation to the Vail Town Counc il of an application establishing Special Development D istrict No. 42 (Highline Hotel Renovation 2019), pursuant to S ec tion 12-9(A), Special Development Distric ts, Vail Town C ode, to allow for the development of a hotel addition to add 79 acc ommodation units, convert 19 existing dwelling units to 19 limited service lodge units, c reate a 12 unit E HU dormitory, remove office spac e, add c onference space and build 16 unit employ ee housing apartment building, and related uses and improvements, loc ated at 2211 North Frontage Road W est which is composed of Tract C, Lot 1, Lot 2, and Lot 3 Vail D as Sc hone Filing No. 1 and Lot 1, Vail Das Sc hone Filing 3, and setting forth details in regard thereto. (P EC19-0048) This item will be heard c oncurrently with P E C19-0047 and P E C 19-0046. The applicant has requested this item be tabled to Marc h 9, 2020. Applicant:TNRE F I I I B ravo Vail L L C W idewaters Group I nc., represented by Mauriello Planning Group February 18, 2020 - Page 92 of 146 Planner:Greg Roy Brian Gillette moved to table to March 9, 2020. Pam Hopkins sec onded the motion and it passed (4-0). Absent:(3)K jesbo, Loc kman, Perez 2.3.A request for review of an Exterior Alteration, pursuant to S ec tion 12-7J -12, Exterior Alterations or Modifications, Vail Town Code, to allow for c onstruc tion of a hotel addition and an E HU apartment building, located at 2211 North Frontage Road W est whic h is c omposed of Trac t C , Lot 1, Lot 2, and Lot 3 Vail Das Sc hone Filing No. 1 and Lot 1, Vail Das Sc hone Filing 3, and setting forth details in regard thereto. (P E C 19-0046) This item will be heard c oncurrently with P E C19-0047 and P E C 19-0048. The applicant has requested this item be tabled to Marc h 9, 2020. Applicant:TNRE F I I I B ravo Vail L L C W idewaters Group I nc., represented by Mauriello Planning Group Planner:Greg Roy Brian Gillette moved to table to March 9, 2020. Pete S eibert sec onded the motion and it passed (4-0). Absent:(3)K jesbo, Loc kman, Perez 2.4.A request for the review of a varianc e from Section 12-6D -8, D ensity C ontrol, Vail Town Code, to allow for a variance to the requirement that a secondary unit in the Two-Family Primary /Secondary Residential zone district not exceed 40% of allowable site GRFA, and a request for the review of a variance from S ec tion 12-15-3, Definition, Calculation, and Exc lusions, Vail Town Code, to allow for a variance to the stipulation that basement GRFA deductions apply only to floors within six vertical feet of the lowest level of a structure, both in acc ordance with the provisions of Section 12-17, Variances, Vail Town Code, located at 775 Potato P atc h Drive/Lot 19, Block 1, Vail Potato Patch Filing 1, and setting forth details in regard thereto. (P E C 19-0050) The applicant has requested this item be tabled to Marc h 9, 2020. 5 min. Applicant:Scott Ryan & Foster Gillett, represented by Mauriello Planning Group Planner:Erik Gates Pam Hopkins moved to table to March 9, 2020. Pete S eibert sec onded the motion and it passed (4-0). Absent:(3)K jesbo, Loc kman, Perez 3.A pproval of Minutes 3.1.J anuary 27, 2020 P E C Results Brian Gillette moved to approve. Pam Hopkins seconded the motion and it passed (3-0). February 18, 2020 - Page 93 of 146 Abstain:(1)S eibert Absent:(3)K jesbo, Loc kman, Perez 4.I nformational Update 4.1.Future Disc ussion/Educ ation Topics Applicant: Planner: This disc ussion topic was postponed at the request of the C ommission until a meeting with greater representation. 5.A djournment Brian Gillette moved to adjourn. Pete Seibert seconded the motion and it passed (4-0). Absent:(3)K jesbo, Loc kman, Perez The applic ations and information about the propos als are available for public inspection during regular offic e hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the projec t orientation and the site visits that prec ede the public hearing in the Tow n of Vail Community Development Department. Times and order of items are approximate, subjec t to c hange, and cannot be relied upon to determine at what time the Planning and Environmental Commission w ill cons ider an item. Please call (970) 479-2138 for additional information. Please c all 711 for sign language interpretation 48 hour prior to meeting time. Community Development Department February 18, 2020 - Page 94 of 146 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: J anuary 6, 2020 A I P P Minutes AT TAC H ME N TS: Description January 6, 2020 AIP P Minutes February 18, 2020 - Page 95 of 146 Public Notice - Art in Public Places Board Meeting Minutes Monday, January 6, 2020 - 8:30 a.m. Town Council Chambers 1. Roll call and approval of minutes from December 2nd meeting. 2.No citizen input. 3. Ford Park Art Space- HTA Architects – Todd Oppenheimer, TOV Capital Projects Manager •Review of the HTA recommendations (presentation attached) and three options for the art studio space in Ford Park. As we had monies left in the contract, we are awaiting the drawings for a developed possible third option for the space. •While we have identified the uses for the space, the Board needs to focus on how it aligns with AIPP vision and the benefits it would provide the community at large. Kathy comments it fulfills the educational component of AIPP’s mission and Trish remarks while engaging the community. •Todd reviews the timeline of meetings with HTA including an August site-visit with the architects and structural engineer. It was the first thorough examination of the building. The inspection concluded there is very little to salvage in the existing structure. The floor is rotted wood sitting on the ground and there is essentially no foundation. The construction of the building itself is peculiar. There is not much to evaluate from a structural engineer’s standpoint. It was in a sense thrown together with the horizontal boards being nailed together with 2 x 2s. There has also been an addition with the entry way. Much has been added and removed since it was originally built. The Victorian shingles in the eaves were added later. New windows and roof shingles have also been added. There is not much remaining to the historic context of the building as it presently stands. It would be considerably more expensive to work with the existing structure and salvaging any materials rather than removing and replicating the building in a complimentary design. •Kathy remarks we need to determine the historic value of the building. We have learned it is much more costly to restore it versus replace it. The uses have been determined for the existing size. A larger scale would clearly accommodate more uses which we should explore. She comments we should look at communicating our findings with Council representatives for feedback. •There is potential for the footprint to grow the existing space to provide more light and uses, water, sink, bathroom, insulation, ADA compliance and code requirements while complimenting the design elements and preserving the character of the present structure. •Margaret thinks we need to be efficient in going forward. It is an old building that is falling apart, serving no purpose to the community in a prime location. We should look at what would be best ultimately for serving the community and promoting the educational potential. •Kara remarks that we should wait for the third rendering from HTA to then reassess and address our findings. Margaret and Julie think we need to come together as a board after the review of the third proposal. It is premature to go forward without a thoughtful plan looking at the potential of the third proposal. Trish comments that we need to address the new concept we would like to foster as a Board with a shift in the vision of the existing structure as the present building cannot be saved. •The operational costs should also be evaluated. Todd comments saving it is not the most economical decision and you lose square footage within the interior. Perhaps the additional requirements (bathroom, storage, etc.) can be added via a breezeway to the existing footprint. Kathy remarks this is in the purview of how the masterplan is presently written. February 18, 2020 - Page 96 of 146 • We should have the third proposal to discuss further at the next meeting. 4. Review of Winterfest Programs – Lantern Walk & Ice/Light Installations • Molly updates the Board about vandalism to the Winterfest ice sculptures. She reported it to the police and they recovered video of the act of vandalism. It happened at 10:13 p.m. on January 2. It is an open investigation by the Vail Police. We submitted the percentage of damage to the installation at $2,000. Paul is going to address the damaged portion. • Lantern Workshops – Well attended. Library complimented the clean-up. The assistance from facilities with tables/chairs/trash helped it run smoothly as well. Trish helped with the late guests and handing out the swag at workshop. Guests were complimentary about this as well. • Lantern Walk – Doe Browning was very pleased with the walk this year and the run of show. Santa also commented that it ran smoothly from his perspective, especially with the growing attendance. We have great photos from Townsend Bessent. • Ice/Light – Molly remarks that we have made the light show faster with more dramatic changes since the opening night on Dec. 22. The installation took place over several days with all the lights being connected then sourced to the TOV electrical outlets and controlled by a computer system which Alt Ethos connects to via a wifi source. The slow fades we directed to Alt Ethos appear more ambient at this pace, so she asked them to mix it up and speed the pace. The bridge lighting has been popular with lots of photos being taken at night, but it is getting wear and tear. Erin from Alt Ethos has come back to address some of the damage and tighten up the tubing. Kathy and Kara remark that they expected more “wow” with the lights. Kathy would like to see a variety of lights. She didn’t think the lights on the balcony were effective due to reflection. Molly suggests going into Sweet Basil to view the light projecting which is very visible from their dining areas. Molly will ask Erin to speed up the show even more and alternate the lights. Molly explains that the tubing was placed on the tops of the railing for a clean site-line. Kathy and Kara did not like the placement of the tubing for the bridge. Molly explains that the trenching and cabling, as well as the access to TOV electricity did limit being able to pull lights to the creek side area of the trees, so Erin focused more along the proximity to the promenade. Molly will go back to Alt Ethos to make these adjustments. She asks the Board to return to the promenade to see any changes for discussion at our February meeting. She will send photos to the Board in the interim. Molly shows the “test” photos from November, but comments now that the mountain is open there is much more ambient lighting with the shops, restaurants, and lodging to the Gore Creek Promenade area. • Reception – Molly is working with Sweet Basil on a thank you reception for Doe. • Ice – The board compliments the ice installation and think it is one of the best installations Paul has created. Kara feels like he exceeded the Board’s expectations with this year’s Winterfest installation. The Board would like to recognize and commend his execution of the installation with a bonus from the project’s contingency budget. 5. Summer 2020 installation discussion • Ladies Fancy Work Society site visit towards the middle of January. • Koko Bayer (cantina wall) – We may want to revisit the location now that there is a bar at the site. Molly will meet facilities to look at interior spaces • Molly will also look at potential mural locations within the parking structures with the facilities. 6. Coordinator updates. • Molly thanks Kathy and Trish for sitting in on the selection for the environmental installation. It was awarded to Jenna Oppenheimer. • Molly reviews the Town Council presentation she and Kara made to Council (attached). • We have had 5 instances of graffiti on the RSES garage public art by John Fleming. Public Works has been very responsive in cleaning the installation. • Art Walks – 1st & 3rd Wednesdays Jan 15 – April 15 – The Board does not want to have docents to provide additional art walks. They do not wish to dilute the tour since it receives so much media & positive feedback. February 18, 2020 - Page 97 of 146 • Seibert sculpture has been placed on the Promenade as a temporary location until a permanent installation this Spring. Molly comments that it is nice that it has arrived, and we can evaluate the location if necessary now that we are able to experience the scale of the work. • Molly informs the Board that Trish has an exhibition in the Vail Public Library’s community room. 7. Other matters from the Board. (5 mins) • Julie remarks about the totem sculpture by Jaime Molina on 6th and Federal. • Margaret compliments the West Vail lights. She would like Molly to go to Greg Hall to express the AIPP Board’s compliments of the lights. • Margaret comments on an environmental installation on a beach of a wire-formed fish that people are to deposit their recyclables. 8. Meeting adjourned. February 18, 2020 - Page 98 of 146 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.com HARRY TEAGUE ARCHITECTS February 18, 2020 - Page 99 of 146 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPage 1 HARRY TEAGUE ARCHITECTS81808 1 8 2 81848 1 8 6 81888 1 9 0 8 1 9 2 8 1 9 481948196 8 1 9 68198 8 1 9 8 2 5 10 40 SITE PLAN February 18, 2020 - Page 100 of 146 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPage 2 HARRY TEAGUE ARCHITECTS VAIL ARTS CABIN EVALUATION REPORT: EXTERIOR Existing condition analysis - 8/14/19 Field trip Observations Siding: Most of the narrow siding seems in fairly good shape with the exception of the siding close to grade where some of it is actually below grade. (fig.1) This siding has rotted out some. Sections of the rim joist and sill plate are also below grade and are rotten as well. (fig.2) Looks like the surrounding grade was elevated higher than the original at some point. The triangular gable ends are shingled with wood shingles which are unlikely to be original. (fig.3) Roof: The roof material while not “historic” seems to be in fairly good shape in general and will probably last for several more years. (fig.4) Windows: The widows appear to have been replaced fairly recently and are in decent shape. They would, however, probably not comply with current energy codes. fig.2fig.1 fig.4 fig.3 February 18, 2020 - Page 101 of 146 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPage 3 HARRY TEAGUE ARCHITECTS VAIL ARTS CABIN EVALUATION REPORT: INTERIOR Structure/Foundations: The foundations, while they appear not to have shifted too much, are minimal, close to grade, and not below frost. (fig.5) As a result the framing they support have become rotten. A new perimeter foundation with footers below frost and top 6 to 8 inches above grade will be a necessary first step in stabilizing what is left of the original structure. Floor: The floor structure which is very close to the dirt in the minimal “crawlspace” is rotten and deformed in many places especially on the east side, and will have to be entirely replaced once the building has been re-founded. (fig.6) Walls: The walls have a very unusual structure comprised of 2x2 studs and 1x sheathing. (fig.7) They seem to be in good enough shape and might be adequate structurally. They have served so far. On the other hand they provide no space for insulation and they would most likely be “sistered” with 2x6 members anyway. While interesting as an historic feature, the structure would not be visible unless the reinforcement and insulation happened on the exterior. The exposed 2x2s on the interior would be interesting but not very functional for art. Roof: The roof structure is a bizarre combination of 2x4 rafters supplemented with randomly placed vertical props. (fig.8) It has, of course, lasted until now without noticeable deformation, but would have to be seriously reinforced with sistered joists and ties to accommodate the additional snow loads of insulated space. Surfaces: most of the interior surfaces have been removed and the small amount remaining are not of historic value. Mechanical: There is evidence of some gas wall heaters, but all the equipment has been removed. The roof is framed to allow for a chimney in the approximate middle of the space but the masonry or other chimney structures have been removed. (fig.9) Electrical: Any remaining existing wiring is not functional. Plumbing: The existing building does not appear to have had any plumbing. fig.8 fig.7 fig.9 fig.5 fig.6 February 18, 2020 - Page 102 of 146 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPage 4 HARRY TEAGUE ARCHITECTS VAIL ARTS CABIN POTENTIAL PROJECT OPTIONS Potential Project Options: We present three basic options for your consideration to make a space that might be useful for arts programs. 2. 1. 3. Minimal version: Move structure, build new foundation, replace on new foundation, stabilize structure, add basic electrical wiring, insulate within existing framing, provide interior surfaces with minimal improvements. Least cost. (model 1) Basic accommodation of Arts activities within existing structure to preserve some of the existing structure for historic reasons: Move structure, build new foundation, replace on new foundation, restore and remodel existing structure with new features such as accessible bathroom, utility sink, chair and art supply storage, a large west window, new entrance and porch, new larger windows and possible skylights. Reinforce roof and wall structure and insulate. Add electric forced air heat and mechanical ventilation with an energy recovery unit, and possibly radiant heat. Cost varies with the inclusion of the various amenities, but the refurbish and restoration and remodeling process is the most expensive. (model 2) Demolish existing structure and build a new structure on a new foundation that resembles the existing building, but has the features and systems to accommodate all the anticipated arts needs. This new structure could be somewhat larger than the existing structure, but would be similar enough in shape, and materials to be mistaken for the original. Overall cost will vary depending on the scale and amenities, but the process is the least cost per conditioned space. February 18, 2020 - Page 103 of 146 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPage 5 HARRY TEAGUE ARCHITECTS This version would involve the minimal amount of cost to stabilize the existing structure, but would not result in a space that would be very useful as an arts facility as it would not have a bathroom, heat, or ventilation. The most minimal version would have a new foundation with crawlspace, a new flat floor, and some new lighting. The existing structure would be reinforced only as required, original surfaces removed, and the remaining structure painted white to brighten space. It would not have plumbing, heat or only minimal heat so it would not need to be insulated. This version would only be able to be used in the summer. Its purpose would be to preserve and stabilize the “historic” structure and retain some possibility for arts use or storage. Version 2 would attempt to make the most useful space possible for arts activities within the confines of the existing structure. In this case some of the purely historic qualities would be sacrificed in order to make a functional arts facility. From the outside the building would look pretty much the way it does now with the exception of a porch entry, a large west window for light, and longer windows in general. Other exterior modifications might include skylights, metal roof, new paint scheme, and ventilation vents. Inside there would be an accessible bathroom, utility sink and counter, supply and stacking chair storage. Plumbing would probably mean the space would be winterized, insulated, and then ventilated with an energy recovery system. Insulation if placed in the walls would reduce the amount of floor area significantly or if done on the outside would add some bulk to the exterior historic proportions. The resulting space could accommodate a single artist in residence or workspace at folding tables for 12 to 16 at folding tables. Working in and around the existing structure would no doubt involve considerable expense depending on how much of the existing structure would have to remain. “Sistering” the rafters and studs is a tedious labor-intensive operation and in the end would be invisible. As previously mentioned the floor joists and flooring will have to be replaced in any case. The only reason for approach #2 would be to retain as much original historic material as possible or to save particular historic features. Given the expense of working within and modifying an imperfect existing structure, with pretty much no useful components, it makes by far the most sense from an economic standpoint to build a new structure from scratch. The new building could be exactly like the existing one, or it could incorporate the new features proposed in alternative #2, or it could be slightly larger to provide more space yet retain similar proportions and window configurations. A new building of this type, even if somewhat larger, would be considerably less expensive, and could be designed to accommodate the anticipated arts uses more closely. We are not in a position to assess the historic value of the cabin, or which of its qualities the town of Vail values, but from a purely economic point of view, it makes much more sense to demolish the structure and build from scratch. We have included a couple of very rough sketches to illustrate how a new structure might add significantly to the useful area. It would pretty much double the useful area with an addition that is basically the same shape as the original repeated to the north, and connected with a “transparent” (glass) section. The glass section would make a clear separation between the historic resource and the new construction and provide light to the workspace. Also the illustration shows the possibility of opening up the entire end of the new portion with glass towards the flat grassy area to the north allowing activities to flow out doors. VAIL ARTS CABIN EVALUATION OF ALTERNATIVES 2. 1. 3. February 18, 2020 - Page 104 of 146 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPage 6 HARRY TEAGUE ARCHITECTS 26'-1 1/4"5'-1 1/4" 31'-2 1/4"1'-9 3/4"10'2'-2 1/4"14'3 Page 7 1 Page 7 4 Page 7 2 Page 7 338 sq ft 4 8 1. EXISTING FLOOR PLAN February 18, 2020 - Page 105 of 146 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPage 7 HARRY TEAGUE ARCHITECTS 4 8 EXISTING ELEVATIONS EASTNORTH WESTSOUTH 1. February 18, 2020 - Page 106 of 146 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPage 8 HARRY TEAGUE ARCHITECTS8'4'-2"8'-1/2"2' 1'-10 1/2" 8' 6" 2'3'-8"5'-1 1/4" 35'-4 1/4" 6'-6"1'-9 3/4"10'2'-2 1/4"14'6'-2"4'-4"2'-10 1/2"1 PAGE 10 2 PAGE 10 3 PAGE 10 4 Page 9 3 Page 9 2 Page 9 1 Page 9 235 sq ft class: A3 (art gallery/lecture hall) Occupancy Load factor 7 net Occupancy Load: 33 4 8 2. ALTERNATIVE 2 PLAN February 18, 2020 - Page 107 of 146 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPage 9 HARRY TEAGUE ARCHITECTS 4 8 EASTNORTH WESTSOUTH 2. ALTERNATIVE 2 ELEVATIONS February 18, 2020 - Page 108 of 146 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPAGE 10 HARRY TEAGUE ARCHITECTS 4 8 2. ALTERNATIVE 2 SECTIONS February 18, 2020 - Page 109 of 146 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPage 11 HARRY TEAGUE ARCHITECTS 2. ALTERNATIVE 2 PERSPECTIVE February 18, 2020 - Page 110 of 146 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPage 12 HARRY TEAGUE ARCHITECTS 2. ALTERNATIVE 2 PERSPECTIVE February 18, 2020 - Page 111 of 146 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPAGE 13 HARRY TEAGUE ARCHITECTS 3. ALTERNATIVE 3 SKETCH February 18, 2020 - Page 112 of 146 www.harryteaguearchitects.com 970 927 4862 info@teaguearch.comPAGE 14 HARRY TEAGUE ARCHITECTS 3. ALTERNATIVE 3 SKETCH February 18, 2020 - Page 113 of 146 To: Town Council From: Art in Public Places/Molly Eppard, AIPP Coordinator & Kara Woods, AIPP Chair Date: 12/17/19 Subject: AIPP Program Information Update I. Update on AIPP installations and programs during 2019 to present, as well as upcoming summer 2020 projects. The following will be highlighted during this AIPP presentation to Town Council: 10th Mountain Division Memorial restoration, Red Sandstone Elementary School Garage public art, Summer public art murals, Ford Park Portals, Art Walks, Golf & Nordic Clubhouse Interiors, High School Senior Internship, 13th Annual Vail Winterfest - Holiday Lantern Walk, Ice & Light Installation, Summer 2019 programming, and Ford Park Art Space. Kelsey Montague Social Media Video: https://vimeo.com/375763060 Selected Recent AIPP Press: https://www.usatoday.com/story/travel/experience/2019/09/12/chihuly -museum-of-ice- cream-wonderspaces-and-other-destination-art/2293996001/ https://www.9news.com/article/life/style/colorado-guide/colorado-artist-who-worked- with-taylor-swift-paints-new-mural-in-vail/73-9157630b-c3f4-4f32-9b3f-8a2e010e6386 https://www.today.com/video/artist-kelsey-montague-dishes-on-her-interactive-street- art-70983749783 https://hub.united.com/united-weekend-inspiration-vail-summer--2639209295.html https://theknow.denverpost.com/2019/09/30/colorado-outdoor-art-installations/225073/ https://www.vailmag.com/articles/2019/6/7/four-colorado-artists-paint-the-town Attachments: PDF of slideshow presentation. February 18, 2020 - Page 114 of 146 PRESENTATION BY Molly Eppard, AIPP Coordinator Kara Woods, AIPP Board Chair Art in Public Places Program Update February 18, 2020 - Page 115 of 146 Town of Vail Art in Public Places Collection, Installations, and Programs Spring/Summer 2019: •10th Mountain Division Memorial •RSES Garage Public Art •Summer Public Art Murals •Ford Park Portals Completion •Art Walks •Golf & Nordic Clubhouse •High School Senior Internship 13th Annual Vail Winterfest: •Lantern Making Workshops •Holiday Lantern Walk •Ice and Light Installation Summer 2020: •Installations & Programming •Ford Park Art Space •Stephen’s Park Town of Vail | Art in Public Places | artinvail.com February 18, 2020 - Page 116 of 146 Aspening of Vail by John Fleming Town of Vail | Art in Public Places | artinvail.com Seattle-based artist John Fleming’s Aspening of Vail work was installed this Spring. The 18 steel blades represent an aspen grove flanking a passageway west of the new parking garage. The artist visited in late October 2018 for a two-day workshop with Red Sandstone Elementary 3rd grade students to incorporate their words and renderings in the installation. February 18, 2020 - Page 117 of 146 Summer Public Art Murals Commissioned murals by renowned Colorado artists transformed public spaces in Vail Village & Lionshead parking structures. Town of Vail | Art in Public Places | artinvail.com KELSEY MONTAGUE @kelseymontagueart #whatliftsyou February 18, 2020 - Page 118 of 146 Summer Public Art Murals Commissioned murals by renowned Colorado artists transformed public spaces in Vail Village & Lionshead parking structures. Town of Vail | Art in Public Places | artinvail.com Pedro Barrios & Jaime Molina @theworstcrew February 18, 2020 - Page 119 of 146 Summer Public Art Murals Commissioned murals by renowned Colorado artists transformed public spaces in Vail Village & Lionshead parking structures. Town of Vail | Art in Public Places | artinvail.com Informational signage for murals. February 18, 2020 - Page 120 of 146 Summer Public Art Murals Commissioned murals by renowned Colorado artists transformed public spaces in Vail Village & Lionshead parking structures. Town of Vail | Art in Public Places | artinvail.com Pat Milbery & So-Gnar Creative Division @so_gnarcreativedivision February 18, 2020 - Page 121 of 146 Completed Ford Park Portals by Andy Dufford and Chevo Studio Town of Vail | Art in Public Places | artinvail.com Seven artistic wayfinding markers at pedestrian entry points to Ford Park. February 18, 2020 - Page 122 of 146 WEDNESDAY ART WALKS Town of Vail | Art in Public Places | artinvail.com Average summer tour hosted 30 guests. February 18, 2020 - Page 123 of 146 Golf and Nordic Clubhouse Interior Enhancements Town of Vail | Art in Public Places | artinvail.com Photographic wall covering of Gore Range by local photographer Brendan Caffrey. Jerry R. Ford Invitational Golf Tournament (1977-1997) Posters reproduced courtesy of Bill & Sally Hanlon. February 18, 2020 - Page 124 of 146 Vail Mountain School Senior Project/Internship Town of Vail | Art in Public Places | artinvail.com February 18, 2020 - Page 125 of 146 13th Annual Vail Winterfest Lantern Workshops, Holiday Lantern Walk, Ice and Light Installation Town of Vail | Art in Public Places | artinvail.com February 18, 2020 - Page 126 of 146 13th Annual Vail Winterfest Lantern Workshops, Holiday Lantern Walk & Ice and Light Installation Town of Vail | Art in Public Places | artinvail.com Lantern workshops with Alpine Arts Center, partnering with Vail Public Library and VRD . February 18, 2020 - Page 127 of 146 13th Annual Vail Winterfest Lantern Workshops, Holiday Lantern Walk, Ice and Light Installation Town of Vail | Art in Public Places | artinvail.com Holiday Lantern Walk in Vail Village February 18, 2020 - Page 128 of 146 13th Annual Vail Winterfest Lantern Workshops, Holiday Lantern Walk & Ice and Light Installation Town of Vail | Art in Public Places | artinvail.com New for Vail Winterfest 2019! Lighting installation by Alt Ethos Ice Sculptures by Alpine Ice February 18, 2020 - Page 129 of 146 Summer 2020 Programs and Installations Town of Vail | Art in Public Places | artinvail.com February 18, 2020 - Page 130 of 146 Stephen’s Park –Artistic Elements by Ben Roth Anticipated installation Spring 2020. Town of Vail | Art in Public Places | artinvail.com February 18, 2020 - Page 131 of 146 Ford Park Art Space Residency Space Report and Evaluation by Harry Teague Architects Town of Vail | Art in Public Places | artinvail.com February 18, 2020 - Page 132 of 146 Thank you February 18, 2020 - Page 133 of 146 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: C S E D R A F T F ebruary 5, 2020 Meeting Minutes AT TAC H ME N TS: Description 2/5/2020 C S E Minutes Draft February 18, 2020 - Page 134 of 146 COMMISSION ON SPECIAL EVENTS MEETING Town Hall – Council Chambers Wednesday, February 5, 2020 @ 8:30a.m.-10:45a.m. Minutes: Meeting materials can be accessed after 1/31/2020 at the following link: February Meeting Minutes 1. @ 8:30a.m.: Administrative Items (5 minutes) a. Swearing in of CSE members for 2020-2022 term. • Samantha Biszantz, Kim Newbury Rediker, Jill Lau b. Approval of the Minutes from the CSE Meeting on 1/08/2020 c. Appointing Chair • Unanimous Alison Wadey • Vice Chair Mark Gordon Unanimous d. Upcoming Meeting Reminders • March 4, 2020 e. Upcoming Event Reminders • Chinese New Year Celebration February 5 • Burton US Open February 24-29 • Vail Legacy Days February 14 • Rocky Mountain Ski Fest February 20 • Yeti Hockey February 7, 8, 14, 15, 21, 22 2. 8:35: Recaps (105 Minutes) a. Vail Soccer (15 Minutes) • Expanding 1 field at a time. Focus on quality fields. Received a grant for field upgrades in eagle vail. • TOV Logo included on all swag, shirts, programs, etc. • Wadey – your confident you can continue expanding while maintaining quality? Yes, one field at a time. 6-8 teams per field. • Rediker – thank you for doing the grant writing. VRD maintains Homestake peak school so we consider it our local field. • Motion to approve final funding. • Davis/Valenti/Unanimous b. Vail Astronomy Nights (15 Minutes) • Great feedback from guests. Awareness was high, people sought out the event. Great engagement with guests of all ages. Weather is a challenge. Need a clear sky. Will work on a communication plan for rescheduling events due to weather/clouds. • Rediker – the post cards and outreach to the lodging community was great. Do we have any in the summer? No but it would be February 18, 2020 - Page 135 of 146 great. One of the core attractions is that guests get to come here and see the stars they don’t get in the city. • Astral photography could be a future addition. • Wadey- were you happy with the expert you brought in? Yes, he can talk to and engage with a 5 year old the same as an 80 year old. • Motion to approve final funding. • Davis/Biszantz/unanimous c. Revely (15 Minutes) • Thanks to everyone who helped make this happen. To develop and execute the event in 3 months was a challenge. • The plan was for the event to grow over a few years. The brand and tagline (Vail’s welcome to the brilliance of winter) were developed and can stick around. Achieved a NPS of 74 for a first year event. Indoor events were very helpful during the -20 degree nights. Activated both Lionshead and VV with multiple elements. 7 cooking classes, concert, light walks, art displays, tree lighting, and more throughout both villages. • Biszantz – The event could be a kickoff to winter. Keep the art and trees around longer. Mueller – Insurance was a large expense for the public art, but we will look for partnerships in the future to keep them around longer. • Rediker – website was hard to navigate. Hard to find a schedule with specific details about each of the events. • Motion to approve final funding • Davis/Gordon/Unanimous d. Vail Mountaineers (15 Minutes) • Sportsmanship Tournament Recap • First 3 weekends of November we hosted the 40th annual tournament. Great event with some changes based on feedback from CSE. Partnered with 3 lodging partners all in Vail. Hosted 25 teams plus 3 vail teams. Had to turn away 4 teams. They all love to be in Vail. ≈7500 people attending the tournament. Estimated $875,000 direct spend. • Motion to approve final funding for Vail Sportsmanship Tournament. • Rediker/Biszantz/unanimous • Avalanche Alumni Weekend Recap • Kristi Scheidegger - Avalanche alumni weekend is an evolving event. 2nd year partnering with avalanche alumni association. Attributed to star players from avalanche. Joe Sakic, Peter Budaj, Etc. We received over $15,000 in in-kind donations for alcohol and food. Increased attendance about 350 guests for the Saturday game. Opened an adult clinic which also increased participation. February 18, 2020 - Page 136 of 146 Challenged financially by number of alumni players and staff that come. 61 people that we had to pay for lodging for. Going to replace casino night with some sort of cocktail event for 2020. • Motion to approve final funding for avalanche alumni weekend. • Rediker/Davis/Unanimous e. Vail Skating Festival (15 Minutes) • Eddie Shipstad – This event wouldn’t happen without the support of the town. Thank you for your assistance. Moved the event a week later this year. Attendance was better for the outdoor shows. About 250 guests at each outdoor show. Ice spectacular had 100 more people than last year. Goal was about 200 more year over year. Moving the week later cost more in lodging and other expenses but I think it paid off. The 90 minute length of the show is great for this audience. • Beth Slifer – What were the dates? What is the 2020 date? Shipstad – I want to discuss that. I was hoping for more attendance at that later week. • Beth – Will your performers ever perform on glice? Shipstad- yes but you must be a very proficient skater. Only my best skaters will perform on it. • Wadey – That is a tough time of the year for locals. Shipstad – we lost people in the clinic this year. Wadey – postcards in hotels well in advance could help get tourists who skate aware of the program. Bring your skates! • Get the website up to date earlier and reach out to the hotels in the summer. • Wadey – what is the CSE input? Midweek during the Christmas week is fine. Davis – we try to support the producer and your expertise on the right dates. • Davis/Valenti/unanimous f. Vail Snow Days (15 Minutes) - • The snow came which was great for the mountain but a challenge for our concerts. Saturday, we delayed opening of gates due to road conditions. Making a move beyond the concerts for snow days. More activation in the villages. Demos, coffee vendors, car vendors. Active vibe. Expanded the block party on i-bridge. Great success with number of people moving through the village activations. Working with merchants was a success again. Snow days live, Bloodies and Bluegrass, etc. • Biszantz – what is the capacity of ford park. Wolfe – the way we built it it was about 7500. Biszantz - You said attendance was 15,000. Wolfe – that includes the village activations. Wolfe – Friday we clicked about 5800, Saturday 3800. • Biszantz – you have done snow days for a long time. Do you think the town is getting 5x the value of what we used to? Wolfe – it is a February 18, 2020 - Page 137 of 146 very soft weekend. We do see a difference in occupancy once we announce bands. Is it 5x? Not sure I have that data. Hard to determine because Christmas falls in the same month. • Gordon – I know you changed the model for spring back. Are you anticipating changing the model for snow days in the future. Wolfe – I don’t think so. We want a low barrier to entry. The one thing we did change is that it became a 3rd party event from vail mountain which allows us to sell sponsorship categories outside of strategic alliance. Vail mountain was a big partner cash and in kind in the past but that was not the case this year • Motion to approve final funding. • Davis/valenti/unanimous g. Vail Holidays (15 Minutes) Laurie Asmussen • The Holidays event involves mostly promoting the auxiliary events around town. • Partnered with Sonnenalp for tree lighting. 40th anniversary of Sonnenalp and 100 of Bavarian hotel. • Challenging to get guests around town based on the calendar listing with events all over town. • Originally created as an ambient umbrella of events. • Wadey – B’nai should present earlier in the ROS. Asmussen - There were logistically challenges getting rabbi here. • Beth Slifer – Its confusing having Revely hard stop after thanksgiving then holidays starts. Should they be one event. • Rediker – people love the ski down and the fireworks. It was difficult to get everyone over there on time. Lines of people to get over to golden peak. We should work with town transportation to get people over and we should communicate to guests that they need to plan more than 15 minutes to get there. • Rediker/Valenti/unanimous 3. @ RRC 2019 Event Survey Results (25 Minutes) 4. @ 10:45 .a.m.: New Business (5 minutes) a. Davis – Jill and I attended the ski house event. It fit wery well in breck but with our different clientele it might not work great here. b. Biszantz – Powabunga is ranked 3 of 20 in top new events poll. c. Beth Slifer – Project funway is a terribly important event. All about locals. Really wonderful community event. Make the best of a very difficult space. Quote from a guest Beth heard “Feels so good that I can come to an event and give $50. I can’t go to the events where people are giving $20,000.“ Adjournment @10:35 a.m. Davis/Valenti/Unanimous February 18, 2020 - Page 138 of 146 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: V L HA J anuary 28, 2020 Meeting Results AT TAC H ME N TS: Description V L H A January 28, 2020 Meeting Results February 18, 2020 - Page 139 of 146 Vail Local Housing Authority Meeting Results January 28, 2020 3:00 PM Town Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Steve Lindstrom Mary McDougall Molly Morales Francisco Meza James Wilkins, arrived at 3:10PM STAFF: Lynne Campbell 1. Call to Order A quorum being present Lindstrom called the meeting to order at 3:04PM. Wilkins arrived at 3:10PM. 2. Citizen Participation There is no one present from the public. 3. Approval of Minutes 2.1 VLHA January 14, 2020 Meeting Results MOTION: MORALES SECOND: MCDOUGALL VOTE: 3-0-1 APPROVED MEZA ABSTAINED) 4. Main Agenda 4.1 Discussion Review of a Communications Strategy for Deed-Restricted Homes in Vail Presenter: Susan Mitchell, Town of Vail The Authority and Mitchell discussed rebranding names for VLHA and including taglines. Mitchell said the goal is to create an umbrella brand using 2-3 words which will become the public brand name. The new brand will indicate the cooperation between Vail Town Council and VLHA partnership or initiative to pull everything together. Names and taglines were provided for review as well Mitchell sought the Authority’s ideas. She is looking for a name which will stick… The Authority want to keep Vail in the Authority name, Vail Local Housing Authority. February 18, 2020 - Page 140 of 146 Timeline for name and tagline- Present to Housing Subcommittee on February 4, 2020 and Town Council on February 18, 2020. Naming and words the Authority liked: o sustaining, community, connect, Creating, Keeping Vail Home, o R.O.O.T.S. = revolutionized ownership for tomorrow’s stewards, o Commons, Vail Connect o 4 Cs= community-collaboration- connect… o One Vail Community o Dwell Vail o Capture Vail o Partnership o Teams o Core o Dwelling: house, crib, building, home, flat, habitat, residence(s) resident o Household o Abode o Homebase o Digs o Vail Housing Matters o Good Night Vail o Domain Vail o Living, LIVE Vail o Tagline Resident Housing Sustains Our Community o Reside Vail By end of day Thursday, January 30, 2020 Mitchell wants feedback from the Authority. Subsequently, Suzanne Silverthorn and the Board reviewed questions to add to the community survey. Silverthorn said this could be an opportunity to test public opinion and Housing Authority awareness. How much does the Authority want to ask? The Town anticipates having the survey ready end of March early April before ski season is finished. Should questions from the long-term funding survey be added. Review questions with Summit Information Systems (SIS). Silverthorn is working with RRC for a statistically valid survey. Morales wants to ensure “resident housing” is used instead of work force or employee housing. Feedback to Silverthorn is needed by February 7, 2020. Comments will be provided to the consultants and presented to Council on February 18, 2020. The Authority wants to ensure the survey refers to resident housing. Questions were reviewed. Lindstrom asked Silverthorn if a video is available from the Council retreat meeting. Silverthorn noted the work session was not taped and meeting notes are being put together and will be available soon. 4.2 Resolution No. 2, Series of 2020, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Condominium Unit 9, Wren House Condominiums, Eagle County, Colorado with a Physical Address of 5024 Main Gore Drive South, Unit 9, Vail Colorado; and Setting Forth Details in Regard Thereto. February 18, 2020 - Page 141 of 146 Presenter: Lynne Campbell, Housing Coordinator MOTION: MCDOUGALL SECOND: MORALES VOTE: 5-0 APPROVED 4.3 Resolution No. 3, Series of 2020, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Condominium Unit 103-A, Altair Vail Inn Condominiums, Eagle County, Colorado with a Physical Address of 4192 Spruce Way, Unit 103A, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator MOTION: MORALES SECOND: WILKINS VOTE: 5-0 APPROVED 4.4 Resolution No. 4, Series of 2020, a Resolution Approving the Purchase of a Deed Restriction Interest in Property (Type III Deed Restriction) in the Town of Vail Legally Described as Condominium Unit A-11, Vail das Schone Condominiums, Eagle County, Colorado with a Physical Address of 2111 North Frontage Road West, Unit A-11, Vail Colorado; and Setting Forth Details in Regard Thereto. Presenter: Lynne Campbell, Housing Coordinator MOTION: WILKINS SECOND: MEZA VOTE: 5-0 APPROVED 5. Matters from the Chairman and Authority Members 5.1 Matters from the Chairman and Authority Members Presenter: Steve Lindstrom, Chairman Lindstrom discussed a Council retreat mention regarding the Housing environmental impact study. Who is responsible for contracting and who’s budget, Environmental or Housing? The Highline PEC project was tabled to February 10, 2020. Morales expanded on the Highline project. The Authority believes this project review and outcome will be good to follow. Meza wondered if this outcome could create a president. 6. Executive Session 6.1 Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators, regarding: submitted Vail InDEED applications and program details. Presenter: Lynne Campbell, Housing Coordinator There were no items for the executive session. 7. Any Action as a Result of Executive Session February 18, 2020 - Page 142 of 146 7.1 Any Action as a Result of Executive Session 8. Adjournment 8.1 Adjournment 5:00 PM (estimated) MOTION: WILKINS SECOND: MORALES VOTE: 5-0 APPROVED 9. Future Agenda Items 9.1 • Incentives for Long Term Rentals in the Town of Vail • Deed Restriction Compliance and Enforcement Policy Recommendation • 2019 EHU Compliance Status Update • Housing Sites Discussion Civic Area Plan • Land Banking (sale of GRFA) • Public Health Housing Incentive, Eagle County Health Commercial Linkage and Inclusionary Zoning Updates 10. Next Meeting Date 10.1 Next Meeting Date February 11, 2020 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All housing authority meetings are open to the public. Times and order of agenda are approximate, subject to change, and cannot be relied upon to determine at what time the Vail Local Housing Authority will discuss an item. Please call (970) 479-2150 for additional information. Please call 711 for sign language interpretation 48 hours prior to meeting time. Housing Department February 18, 2020 - Page 143 of 146 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Vail Trailblazer Award Recipient February 18, 2020 - Page 144 of 146 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Potential Deed Restricted Housing Sites, and 2) C R S 24-6-402-(4)(e), develop strategy and instruct negotiators, Regarding: contract with Highline Sports and Entertainment for production of Spring B ack to Vail. P RE S E NT E R(S ): Matt Mire, Town Attorney February 18, 2020 - Page 145 of 146 VA I L TO W N C O UNC I L A G E ND A ME MO I T E M /T O P I C: Recess 5:00 pm estimate February 18, 2020 - Page 146 of 146